HomeMy WebLinkAbout[05] Accounts Payable and Financial Report •
CITY OF ST. JOSEPH
vv'.cityo(stjoseph.com
DATE: August 20, 2014
MEMO TO: St. Joseph Economic Development Authority
FROM: Cynthia Smith-Strack Municipal Development Group
Administrator
Judy Weyrens RE: Accounts Payable
July Financial Reports
Mayor
Richard Schultz
A. Accounts Payable:
Councilors Following are Accounts Payable for the EDA's Consideration.
Steve Frank
Bob Loso Payable To For Fund Amount
Renee Symanietz MDG, Inc. May Econ. Dev. Service 150-46500-300 $ 3,023.60
Dale Wick $2,500 services $523.60 mileage
Total $ 3,023.60
EDA
Doug Danielson *Plus invoices noted on enclosed check register.
Steve Frank
Larry Hosch As of July 31, 2014 a total of 241 hours of service have been provided. Remaining balance for
Gary Osberg annual contract is 182.75 hours.
Dale Wick
Action:
A MOTION is in order to approve the Accounts Payable.
B. Financial Report:
July financial reports are attached for your consideration.
The reports consist of:
1. Monthly Report.
2. Balance Sheet.
3. EDA revenue to date.
4. EDA expenditures to date.
5. Check Register
6. CIP Summary
A MOTION is in order to approve the Financial Reports.
UPDATE ON SMALL CITIES DEVELOPMENT PROGRAM GRANT:
According to City Administrator Weyrens, a total of 17 projects have been completed or
are underway at this time. Of the original$600,000 grant$290,000 is available for qualified
owner occupied rehabilitation projects; `qualified' = income and major maintenance
requirements. Further outreach/project solicitation will be conducted over the next
month. If the remaining $290,000 is not distributed by January 1St the CMHP suggests
then looking at expanding the eligibility area.
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1641 INVOICE
MUNICIPAL DEVELOPMENT GROUP, INC.
25562 WILLOW LANE
NEW PRAGUE, MN 56071 City of St. Joseph
952-758-7399
FAX: 952-758-3711 Attn: Judy Weyrens
staff @municipaldevelopmentgroup.com City Administrator
PO 668
St. Joseph, MN 56374
Invoice Date 08-10-14 Payment Terms: 30 days Customer ID#:
STJ14EDA
Project July Economic Development Services
Amount: $2,500.00 Monthly contract fee
$ 523.60 935 miles x .56
$3,023.60
Code to: 150-46500-300 for general EDA
Remit To: Municipal Development Group, Inc.
25562 Willow Lane
New Prague, MN 56071
Dates-EDA Hours
July 2, 2014 EDA Office Hours: C. Strack 8.00 Hours
July 9, 2014 EDA Office Hours: C. Strack 8.00 Hours
July 16, 2014 EDA Office Hours: C. Strack 8.00 Hours
July 23, 2014 EDA Office Hours: C. Strack 9.00 Hours
July 30, 2014 EDA Office Hours: C. Strack 8.00 Hours
Total July 2014 41.00 Hours
Total Contract Hours July 31, 2014: 241 Hours
Thank you! We appreciated the opportunity to work with you!
Check No. C ntiiia .S'mit4-Strack
Date: Cynthia Smith-Strack,Principal MDG
St. Joseph Economic Development Authority
Summary Treasurer's Report - Fund 150
July 2014
Fund 150, EDA Balance as of December 31, 201:(Audited! 112,485.64
Year to Date Revenue:
Interest Earnings 1,167.43
DEED Housing Grant Proceeds 172,156.00
Ad Valorem Taxes 69,879.68
Total Revenue 243,203.11
Year to Date Expenditure Total by Project:
Market Development 2,001.30 **
Business Development 17,270.23 **
Organizational Development 2,850.61 **
Infrastructure Development - **
Workforce Development - **
22,122.14
Year to Date Expenditures by Object:
Board Stipends -
Staff Salaries -
Workers Comp Premium -
Software Support (522.33)
Municipal Development Group (15,295.42)
Legal/Engineering Fees (76.50)
Telephone (504.50)
Greater St. Cloud Development Investment (5,000.00)
Business Round Table Outreach -
Marketing -
Advertising (63.00)
Coborn's Abatement -
CM Housing Grant Reimbursement (181,093.00)
EDA Programs (9,773.82)
Total Expenses (212,328.57)
Fund Summaries as of July 31, 2014:
EDA Fund Balance -Fund 150 -unaudited 143,360.18
Designated for Capital Programs 59,716.33
Designated for DEED Housing Projects 6,368.57
Undesignated 77,275.28
TIF 2-1 Millstream Shops and Lofts Fund Balance-Fund 157 16,375.15
TIF 2-2 St.Joseph Meat Market Fund Balance -Fund 158 (483.61)
Revolving Loan Fund Balance -Fund 250 35,899.47
**Detail available upon request
•
P•n CITY OF ST. JOSEPH
EDA Balance Sheet
`.ocKw4ma.-ph`om Current Period:July 2014
YTD YTD Current
FUND Descr Account Descr Begin Yr Debit Credit Balance
FUND 150 Economic Development
Economic Development G 150-10100 Cash $116,317.66 $243,812.85 $217,270.33 $142,860.18
Economic Development G 150-10450 Interest Receivable $32.82 $0.00 $32.82 $0.00
Economic Development G 150-10700 Taxes Receivable-Delinquen $1,961.95 $0.00 $1,961.95 $0.00
Economic Development G 150-13113 Due From other Govt Units $569.16 $0.00 $569.16 $0.00
Economic Development G 150-15500 Due From Other Fund $500.00 $0.00 $0.00 $500.00
Economic Development G 150-20200 Accounts Payable -$4,934.00 $4,934.00 $0.00 $0.00
Economic Development G 150-22204 Deferred Revenue -$1,961.95 $1,961.95 $0.00 $0.00
Economic Development G 150-24415 Design. Fd Bal-Capital Proj -$37,151.57 $0.00 $0.00 -$37,151.57
Economic Development G 150-25310 Appropriated Fund Balance -$75,334.07 $217,320.08 $248,194.62 -$106,208.61
FUND 150 Economic Development $0.00 $468,028.88 $468,028.88 $0.00
FUND 157 TIF 2-1 Millstream
TIF 2-1 Millstream G 157-10100 Cash $14,115.17 $22,295.20 $20,035.22 $16,375.15
TIF 2-1 Millstream G 157-10450 Interest Receivable $4.56 $0.00 $4.56 $0.00
TIF 2-1 Millstream G 157-13113 Due From other Gov t Units $0.00 $0.00 $0.00 $0.00
TIF 2-1 Millstream G 157-20200 Accounts Payable $0.00 $0.00 $0.00 $0.00
TIF 2-1 Millstream G 157-25310 Appropriated Fund Balance -$14,119.73 $20,039.78 $22,295.20 -$16,375.15
FUND 157 TIF 2-1 Millstream $0.00 $42,334.98 $42,334.98 $0.00
FUND 158 TIF 2-2 Meat Market
TIF 2-2 Meat Market G 158-10100 Cash $34.13 $2,014.64 $2,032.38 $16.39
TIF 2-2 Meat Market G 158-10450 Interest Receivable $0.07 $0.00 $0.07 $0.00
TIF 2-2 Meat Market G 158-20500 Due To Other Fund -$500.00 $0.00 $0.00 -$500.00
TIF 2-2 Meat Market G 158-25310 Appropriated Fund Balance $465.80 $2,032.45 $2,014.64 $483.61
FUND 158 TIF 2-2 Meat Market $0.00 $4,047.09 $4,047.09 $0.00
FUND 250 Revolving Loan Fund
Revolving Loan Fund G 250-10100 Cash $30,853.05 $5,049.26 $2.84 $35,899.47
Revolving Loan Fund G 250-10450 Interest Receivable $8.76 $0.00 $8.76 $0.00
Revolving Loan Fund G 250-11900 Notes Receivable $29,035.23 $0.00 $29,035.23 $0.00
Revolving Loan Fund G 250-20200 Accounts Payable $0.00 $0.00 $0.00 $0.00
Revolving Loan Fund G 250-22204 Deferred Revenue -$29,035.23 $29,035.23 $0.00 $0.00
Revolving Loan Fund G 250-25310 Appropriated Fund Balance -$30,861.81 $11.60 $5,049.26 -$35,899.47
FUND 250 Revolving Loan Fund $0.00 $34,096.09 $34,096.09 $0.00
$0.00 $548,507.04 $548,507.04 $0.00
//
CITY OF ST. JOSEPH
IntiLSIA—'11/ EDA Check Register
1
•t•</•Taln ph:.gym
CHECK
# Search Name Comments FUND DEPART Amount
048108 CENTURYLINK T1 line/20 sets 229#'s 150 46500 $111.90
048115 LODGE HOTELS&RESORTS final EDA payment-hotel stud 150 46500 $500.00
048117 MINNESOTA HOME IMPROVEMENTS CDAP#12-Supan 150 46500 $10,000.00
048144 MUNICIPAL DEVELOPMENT CORP June business retention 150 46500 $2,238.27
048144 MUNICIPAL DEVELOPMENT CORP June organizational developme 150 46500 $471.17
048169 CENTURYLINK BUSINESS SERVICES long distance telephone July 150 46500 $4.38
048183 MINNWEST BANK 1st half TIF-Millstream Shops 157 46500 $19,912.75
048186 PFANNENSTEIN, HARVEY&CAROL 1st half TIF-Meat Market 158 46500 $1,911.07
$35,149.54
1/
CITY OF ST. JOSEPH
"' Current Period:July 2014
2014 July 2014
Account Descr YTD Budget 2014 Amt YTD Amt
FUND 150 Economic Development
E 150-46500-101 Salaries $4,000.00 $0.00 $0.00
E 150-46500-103 Legislative Bodies $1,260.00 $0.00 $0.00
E 150-46500-121 PERA Contributions $0.00 $0.00 $0.00
E 150-46500-122 FICA Contributions $0.00 $0.00 $0.00
E 150-46500-123 Deferred Comp-Employer $0.00 $0.00 $0.00
E 150-46500-125 Medicare Contributions $0.00 $0.00 $0.00
E 150-46500-151 Workers Comp. Insur. Prem. $10.00 $0.00 $0.00
E 150-46500-200 Office Supplies $500.00 $0.00 $0.00
E 150-46500-215 Software Support $540.00 $0.00 $522.33
E 150-46500-300 Professional Services $28,000.00 $2,709.44 $15,295.42
E 150-46500-303 Engineering Fee $2,000.00 $0.00 $76.50
E 150-46500-304 Legal Fees $1,000.00 $0.00 $0.00
E 150-46500-321 Telephone $785.00 $116.28 $504.50
E 150-46500-322 Postage $350.00 $0.00 $0.00
E 150-46500-328 Marketing $3,000.00 $0.00 $0.00
E 150-46500-331 Travel&Conference Expense $150.00 $0.00 $0.00
E 150-46500-340 Advertising $500.00 $0.00 $63.00
E 150-46500-410 Rentals $0.00 $0.00 $0.00
E 150-46500-433 Dues&Memberships $5,000.00 $0.00 $5,000.00
E 150-46500-434 Certification Fee $0.00 $0.00 $0.00
E 150-46500-582 Computer Software $0.00 $0.00 $0.00
E 150-46500-588 EDA Programs $33,500.00 $10,500.00 $190,866.82
E 150-46500-622 TIF/Abatement Payments $50,000.00 $0.00 $0.00
E 150-49300-720 Transfers to Other Funds $0.00 $0.00 $0.00
FUND 150 Economic Development $130,595.00 $13,325.72 $212,328.57
FUND 157 TIF 2-1 Millstream
E 157-46500-101 Salaries $0.00 $55.98 $55.98
E 157-46500-121 PERA Contributions $0.00 $4.06 $4.06
E 157-46500-122 FICA Contributions $0.00 $3.01 $3.01
E 157-46500-123 Deferred Comp-Employer $0.00 $0.94 $0.94
E 157-46500-125 Medicare Contributions $0.00 $0.70 $0.70
E 157-46500-131 Health Insurance $0.00 $9.15 $9.15
E 157-46500-132 Dental Insurance $0.00 $1.55 $1.55
E 157-46500-133 Life Insurance $0.00 $0.12 $0.12
E 157-46500-134 Disabilty Insurance $0.00 $0.77 $0.77
E 157-46500-300 Professional Services $0.00 $0.00 $0.00
E 157-46500-340 Advertising $0.00 $0.00 $45.00
E 157-46500-622 TIF/Abatement Payments $0.00 $19,912.75 $19,912.75
E 157-49300-720 Transfers to Other Funds $0.00 $0.00 $0.00
FUND 157 TIF 2-1 Millstream $0.00 $19,989.03 $20,034.03
FUND 158 TIF 2-2 Meat Market
E 158-46500-101 Salaries $0.00 $55.98 $55.98
E 158-46500-121 PERA Contributions $0.00 $4.06 $4.06
E 158-46500-122 FICA Contributions $0.00 $3.02 $3.02
E 158-46500-123 Deferred Comp-Employer $0.00 $0.94 $0.94
E 158-46500-125 Medicare Contributions $0.00 $0.71 $0.71
E 158-46500-131 Health Insurance $0.00 $9.15 $9.15
E 158-46500-132 Dental Insurance $0.00 $1.55 $1.55
E 158-46500-133 Life Insurance $0.00 $0.13 $0.13
E 158-46500-134 Disabilty Insurance $0.00 $0.77 $0.77
E 158-46500-300 Professional Services $0.00 $0.00 $0.00
A CITY OF ST. JOSEPH
,�,
Current Period:July 2014
Account Descr 2014 July 2014
YTD Bud et 2014 Amt YTD Amt
E 158-46500-340 Advertising
E 158-46500-622 TIF/Abatement Payments $0.00 $0.00 $45.00
$0.00 $1,911.07 $1,911.07
FUND 158 TIF 2-2 Meat Market
$0.00 $1,987.38 $2,032.38
FUND 250 Revolving Loan Fund
E 250-46500-300 Professional Services
E 250-46500-304 Legal Fees $0.00 $0.00 $0.00
E 250-46500-317 Other fees $0.00 $0.00 $0.00
E 250-46500-434 Certification Fee $0.00 $0.00 $0.00
E 250-46500-455 Revolving Loan Proceeds $0.00 $0.00 $0.00
FUND 250 Revolving Loan Fund $0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$130,595.00 $35,302.13 $234,394.98
l 3
CITY OF ST. JOSEPH
,,rtALA.,Ckk-x11&. EDA Revenue Report
Current Period:July 2014
2014 July 2014
FUND Descr SOURCE SOURCE Descr YTD Budget 2014 Amt YTD Amt
FUND 150 Economic Development
Economic Development 31010 Current Ad Valorem Taxes $130,095.00 $20,963.90 $69,879.68
Economic Development 33160 Federal Grants-Other $0.00 $10,000.00 $172,156.00
Economic Development 34150 TIF/MIF Deposit $0.00 $0.00 $0.00
Economic Development 34200 DEED Housing Reimbursem $0.00 $0.00 $0.00
Economic Development 36210 Interest Earnings $500.00 $76.95 $1,167.43
Economic Development 39201 Transfers from Other Funds $0.00 $0.00 $0.00
FUND 150 Economic Development $130,595.00 $31,040.85 $243,203.11
FUND 157 TIF 2-1 Millstream
TIF 2-1 Millstream 31050 Tax Increment $0.00 $6,637.58 $22,125.28
TIF 2-1 Millstream 33404 Market Value Credit $0.00 $0.00 $0.00
TIF 2-1 Millstream 36210 Interest Earnings $0.00 $14.62 $164.17
FUND 157 TIF 2-1 Millstream $0.00 $6,652.20 $22,289.45
FUND 158 TIF 2-2 Meat Market
TIF 2-2 Meat Market 31050 Tax Increment $0.00 $603.50 $2,011.66
TIF 2-2 Meat Market 36210 Interest Earnings $0.00 $0.37 $2.91
TIF 2-2 Meat Market 39201 Transfers from Other Funds $0.00 _ $0.00 $0.00
FUND 158 TIF 2-2 Meat Market $0.00 $603.87 $2,014.57
FUND 250 Revolving Loan Fund
Revolving Loan Fund 36210 Interest Earnings $300.00 $26.07 $322.81
Revolving Loan Fund 39320 Revolving Loan Principal $7,095.00 $610.04 $4,238.42
Revolving Loan Fund 39321 Revolving Loan Interest $985.00 $63.51 $476.43
Revolving Loan Fund 39322 Revolving Loan Origination $0.00 $0.00 $0.00
FUND 250 Revolving Loan Fund $8,380.00 $699.62 $5,037.66
$138,975.00 $38,996.54 $272,544.79
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