HomeMy WebLinkAbout[02b] School District Agreement
Council Agenda Item 2b
MEETING DATE:
January 5, 2015
AGENDA ITEM:
School District Agreement – Requested Action: Authorize
execution of a Memorandum of Understanding between the City
of St. Joseph and ISD 742 memorializing the requirement for
release of the building permit for the expansion of Kennedy
SUBMITTED BY:
Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
The City issued a building permit in 2007 for the construction of
Kennedy Community School.
BACKGROUND INFORMATION:
The City received a building permit application for the
expansion of Kennedy Community School. The expansion included additional classrooms allowing for
an additional 143 students. When building permits are issued for commercial type projects Ordinance
review is part of the process. The City has been made aware of traffic congestion that occurs each
morning during drop off. The congestion is a result of car stacking along Jade Road to CR 121 as cars
wait to enter and exit the district property. The City and School have identified incremental measures that
would help alleviate the problems. The MOU address the mitigation measures and timeframe for
implementation. In addition, the agreement allows the WAC/SAC fee to be paid in two installments.
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
Request for Council Action
Memorandum of Understanding
REQUESTED COUNCIL ACTION:
Authorize the Mayor and Administrator to execute the
Memorandum of Understanding between the City of St. Joseph and Independent School District 742.
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MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is entered into this day of ,2014,
by and between the City of St.Joseph,a Minnesota municipal corporation(hereinafter the"City"),and
Independent School District 742,a public corporation under the laws of Minnesota,hereinafter called the
"District".
Recitals:
1. On August 22,2014,representatives from the District met with representatives from the City
to discuss the application of a building permit for an expansion to Kennedy Community
School.
2. On October 8,2014,the City issued a footings and foundation permit,building permit 2014-
00239 for the proposed expansion knowing that there were outstanding site improvements
that could be addressed before the release of the full building permit.
3. On December 2,2014,representatives of the City and District meet to discuss the problem of
traffic congestion during drop-off time in the morning and alternative solutions. Traffic
congestion was identified as cars stacking along Jade Road and CR 121,waiting to enter the
school site to drop off their children. The stacking is a result of congestion within the District
property.
4. On December 29,2014,representatives of the City and District met to continue the
discussion on traffic congestion and agreed to the terms identified below. Upon execution of
the agreement the City would release the full building permit and allow the water and sewer
access fee to be paid in two installments. The first installment shall be payable by December
31,2014 and the second payment shall be due December 1,2015.
NOW,THERFORE,in consideration of the mutual covenants expressed herein,IT IS HEREBY
AGREED AS FOLLOW:
1. Effective upon execution of this agreement the District will expand the student drop off area
adding approximately eight(8)more spaces for student drop off. The drop off area will
extend along the east/west side of the entrance road beginning across from the entrance of the
parking lot.
2. Effective upon execution of this agreement,the District will continue to educate parents of
the stop,drop and go initiative,whereby parents drop children off without getting out of their
cars. The district will provide staff outside to assist with traffic control during drop off and
pickup of children.
3. Effective upon execution of this agreement the first row of parking in the parking lot nearest
the school will be designated for drop off whereby parents may opt to park, get out of their
vehicles,and escort students to the door. The parking lot restriction will apply during drop
off and pickup times.
4. The District agrees to widen the parking lot entrance to improve circulation during drop off
and pick times. The improvement must be completed before the certificate of occupancy is
issued and ready for the 2015/2016 school year.
5. The District agrees to evaluate the entrance to Jade Road and expand the entrance as
approved by the City Engineer. The improvement must be completed before the certificate of
occupancy is issued and ready for the 2015/2016 school year.
6. In the event that the measures outlined above(1 —5)do not relieve congestion on Jade Road
and CR 121,the District agrees to construct an additional paved area,which will consist of
the loop around the proposed parking lot,or similar configuration,as illustrated on Exhibit 1
of this agreement. For the purposes of this provision,the City will require the additional
paved area if cars continue to stack on Jade Road to CR 121 creating on site congestion. The
additional area will be constructed so that it is ready for use with the beginning of the
2016/2017 school year.
The parties have entered into this Memorandum of Understanding as of the date first written above.
CITY OF ST.JOSEPH
By
Rick Schultz,Mayor
By
Judy Weyrens,Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF STEARNS )
This instrument was acknowledged before me on ,20 ,by Rick Schultz and
Judy Weyrens,the Mayor and City Administrator/Clerk respectively, of the City of St.Joseph,a
Minnesota municipal corporation,on behalf of said City.
NOTARIAL STAMP OR SEAL(OR
OTHER TITLE OR RANK)
SIGNATURE OF NOTARY PUBLIC OR
OTHER OFFICAL
INDEPENDENT SCHOOL DISTRICT NO. 742
By KCALu,...---
Kevin J uszewski
Executive Director of Business Services
STATE OF MINNESOTA )
) ss.
COUNTY OF STEARNS )
This instrument was acknowledged before me on %2 — 30 ,20 i l-/, by Kevin Januszewski,
the Executive Director of Business Services of Independent School District No. 742, a public corporation
under the laws of Minnesota, and executed the above consent on behalf of said corporation.
NOTARIAL STAMP OR SEAL(OR
SANDRA K DA ERA SIGNATURE OF NOTARY PUBLIC OR
IR' NOTARY PUBLIC-MINNESOTA OTHER OFFICAL
My Commission Expires January 31,2017
THIS INSTRUMENT WAS DRAFTED BY:
City of St.Joseph
25 College Ave.N
PO Box 668
St.Joseph MN 56374
Telephone: 320-363-7201
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