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HomeMy WebLinkAbout[04a] Minutes - January 5 January 5, 2015 Page 1 of 3 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, January 5, 2014 at 6:00 PM in the St. Joseph City Hall. Members Present: Mayor Rick Schultz, Councilors Renee Symanietz, Dale Wick, Bob Loso, Steve Frank. City Administrator Judy Weyrens City Representatives: Public Works Director Terry Thene, Police Chief Joel Klein, Finance Director Lori Bartlett Others Present: Matt Killam, Joe Pfannenstein Symanietz made a motion to approve the agenda with the addition of item Approval of the Agenda: 5b Insurance/Tort Limits. The motion was seconded by Wick and passed unanimously. Wick made a motion to approve the consent agenda, seconded by Symanietz Consent Agenda: and passed unanimously. a. Minutes – Approved the minutes of December 17, 2014 b. Bills Payable – Approved check numbers 048734-048798, Payroll EFT# 001013-001017 Schultz presented a letter of proclamation to Councilor Frank, thanking him for his service to the City. Frank stated it has been a real privilege serving the City and working with his fellow Councilors and City Staff. Frank introduced his wife Barbara and thanked her for pushing him to run this past election. Frank made a motion to adjourn at 6:05 PM. The motion was seconded by Wick and Adjourn: passed unanimously. Schultz reconvened the City Council meeting at 6:05 PM. Oath of Office: Weyrens administered the Oath of Office to the following:  Mayor – Rick Schultz  Councilors – Matt Killam, Dale Wick Symanietz made a motion to approve the consent agenda, pulling item 2b, Consent Agenda: School District Agreement. The motion was seconded by Loso and passed unanimously. a. Audit Services – Authorized execution of the engagement letter between the City of St. Joseph and KDV for the years 2014-2016. c. Exempt Employee Compensation – Established the general wage increase and insurance benefits for exempt employees the same as established for LELS and AFSCME. School District Agreement: Weyrens stated the school district had proposed adding an expansion to Kennedy. Through the process, the city has the ability to look at the impact to the City as well as ordinance compliance. There is a traffic problem which backs up to Jade Road. It is due to congestion occurring on the school site. The School District had a meeting with parents where they proposed a stop, drop, and go policy when dropping off their children. Another problem was the width of the entrance and exit into the parking lot as well as a wider access point to Jade Road. Included in the packet is a summary of the conclusions that were negotiated back and forth between the City and the School District. Schultz made a motion to approve consent agenda item 2b, School District Agreement executing the Memorandum of Understanding between the City of St. Joseph and ISD 742 memorializing the requirement for release of the building permit for the expansion of Kennedy. The motion was seconded by Wick and passed unanimously. Public Hearing, Easement Release, CMCU: The City received a request from the Central MN Credit Union to release the drainage and utility easement between lots 2 and 3 of the St. Joseph Professional January 5, 2015 Page 2 of 3 Plat. The request for release is to allow the two lots to be combined so that they can construct a service center for the Credit Union. The plan included construction of a 13,900 square foot facility that will operate as a service center. Weyrens stated that this hearing is the first step in the process. Schultz opened the public hearing at 6:10 PM and as no one present wished to speak, Schultz closed the public hearing. Wick made a motion authorizing the Mayor and Administrator to execute the Certificate of Compliance releasing the drainage and utility easement between lots 2 and 3, St. Joseph Professional Plat. The motion was seconded by Symanietz and passed unanimously. Engineer Reports 2014 Lift Station – Payment and Change Order: Sabart presented the Council with Pay Application #5 and Changer Order #1 for the 2014 Lift Station Project. The change order relates to replacing a manhole casting on the south side of CR75. It was not a sealed lid and could potentially retain water that needs to be kept out. The second item is the installation of privacy slats for new fencing fabric. The contractor has already installed the privacy slats in the entirety of the new fabric, even though contract documents only called for the installation in a portion of the fencing. They have agreed to split the cost of the slats with the City. Loso made a motion approving the application for payment No. 5 and Change Order No. 1 in the amount of $75,261.14 made payable to Geislinger & Sons, Inc. The motion was seconded by Schultz and passed unanimously. Loso asked for updates on the pending feasibility studies. Sabart stated that he has drafts of the Improvements for Clinton Village and Northland heights and hopes to have them ready for presentation at the next Council meeting. Loso asked if any progress has been made on the alley improvements. Sabart responded that he has not focused on that one yet only because the street improvements have been his main focus. Administrator Reports Request to Remove Sign: Weyrens stated the City received a request from the Attorney for Mike Deutz giving the City 30 days to remove the Welcome to St. Joseph Sign on his property located on Old Highway 52. Staff is looking for feedback as to how to proceed or respond. Schultz stated that he will be meeting with the Lion’s Club in order to obtain feedback. Loso made a motion to table the discussion on the request to remove the sign until feedback is received from the Lion’s Club. The motion was seconded by Wick and passed unanimously. Discussion: Loso stated he would like to table the discussion until after Schultz’s meeting with the Lions. Schultz asked how valid the 30 day timeline is. Weyrens suggested sending a letter to the attorney to request an additional 30 days. Wick is concerned with sending City employees on the land without having written documentation allowing them to access the land. Schultz stated he hopes to have the feedback from the Lions by the next Council meeting. Insurance/Tort Limits: Weyrens stated that every year, the City needs to renew insurance. Additionally the City has the right to waive the tort limits. If waived, it gives the individual more opportunity to sue than Wick what they statutorily could. Every year the Council needs to make a motion to waive or not waive. made a motion to not waive the tort limits. The motion was seconded by Symanietz and passed unanimously. Mayor Reports 2015 Appointments: Annually the Mayor submits for ratification of the appointments for the coming year. The appointments designate representatives to various Boards and Commissions. January 5, 2015 Page 3 of 3 Schultz stated that one correction to the appointments is needed. Matt Killam will be the St. Joseph Rec Association representative since he is already on the Park Board. Wick questioned the dates a couple EDA members. Schultz’s term length should be 2015-2017 as it goes with the election. Wick added that Hosch’s term should be 2012-2018, rather than 2011-2017. (Hosch’s prior term of 2011-2017 is correct, as he filled an open position from 2011, but he did not officially start until 2012).. Wick made a motion to accept the 2015 Mayor Appointments with the suggested corrections. The motion was seconded by Symanietz and passed unanimously. Adoption of 2015 Meeting Calendar: Schultz asked that the calendar be put back on the agenda. Previous discussions have been had regarding moving the meetings to Mondays rather than Thursdays. strdndth The two options given were having the meetings on either the 1 & 3 Thursdays or the 2 and 4 strd Mondays. Wick stated the 1 and 3 Thursdays would work best. Loso stated he would prefer to not change the schedule. Schultz made a motion to move adopt the 2015 meeting calendar as presented, moving the strd Council meetings to the 1 and 3 Mondays of each month. The motion was seconded by Wick. Motion carried. Ayes: Schultz, Symanietz, Killam, Wick Nays: Loso Motion Carried: 4:1:0 Nominations for Acting Mayor: Schultz nominated Dale Wick for acting Mayor. Loso nominated Matt Killam for acting Mayor. Wick, Symanietz, Killam, and Schultz voted for Wick to become Acting Mayor. Loso voted for Killam to become acting Mayor. By a vote of 4 to 1, Wick was appointed Acting Mayor. Loso moved to adjourn at 6:40 PM. The motion was seconded by Wick and passed Adjourn: unanimously. Judy Weyrens Administrator This page intentionally left blank