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Home My WebLink About[05] Public Hearing - 2015 Street Improvements 5 Council Agenda Item MEETING DATE: February 18, 2015 AGENDA ITEM: Public Hearing – 2015 Proposed Improvement Hearing SUBMITTED BY: Engineering/Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: The City Council authorized and accepted the feasibility report for the proposed 2015 Street Improvement and authorized the conducting of a public hearing. BACKGROUND INFORMATION: The public hearing process is regulated through the 429 process which includes a series of resolutions that must be adopted by the Council. The City Council has already completed the first resolution by accepting the feasibility report calling for a public hearing. Part of the public hearing is to provide a reasonable estimate as to the cost of the project and impact to residents. Included in the information for the packet is a preliminary assessment roll. The purpose of this hearing is not to focus on the assessment; rather the merits of the project. At this time the project is not designed and the numbers are merely an estimate. Residents will have an opportunity at a later time to discuss the assessments when final numbers are available. The starting point for assessments, based on the policy is 60% and then the City looks at the benefit. Staff is anticipating hiring Bill Waytas to complete the same analysis as was completed for Park Terrace. Again, the public hearing at this time is to focus on the project not the assessment. ATTACHMENTS: Request for Council Action Hearing Notice Power Point – Feasibility Study Proposed Resolution REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute Resolution 2015- 002 ORDERING IMPROVEMENT AND PREPARATION OF PLANS for 2015 Street Improvement. (Note: A 4/5 vote is required to order an improvement.) This page intentionally left blank Administrator Judy Weyrens CITY OF ST. JOSEPH NOTICE OF HEARING ON IMPROVEMENT Mayor 2015 Bituminous Street Improvements Rick Schultz Councilors Notice is hereby given that the City Council of St. Joseph will meet in the St. Joseph Community Matt Killam th Fire Hall, 323 4 Ave NE, at 6:00 PM on February 18, 2015, to consider the making of an Bob Loso improvement of the public streets as follows: Renee Symanietz k Dale Wic Subdivision Street Name From To Clinton Village 6 th Avenue NW Minnesota Street Birch Street NW Clinton Village 7 th Ave NW Ash Street NW Birch Street NW Clinton Village Ash Street W West City Limits 6 th Avenue NW Clinton Village Birch Street W West City Limits 6 th Avenue NW Northland 2 nd Avenue NE Fir Street E North Plat Line Northland Plat 2 3 rd Avenue NE Fir Street E Hickory Street E Northland Plat 3 4 th Avenue NE Fir Street E Gumtree Street E Northland Plat 3, 5 th Avenue NE Gumtree Street E Approx. 260 feet Northland Plat 4 south of Gumtree St Northland, Northland Plat Fir Street E 1 st Avenue NE 4 th Avenue NE 2 and Plat 3 Northland, Northland Plat Gumtree Street 2 nd Avenue NE Northland Drive 2 and Plat 3 E Northland, Northland Plat Hickory Street E 2 nd Avenue NE 3 rd Avenue NE 2 Northland Plat 2 and Plat 3 Hickory Court 3 rd Avenue NE End of Cul-de-sac The proposed improvement will consist of bituminous street resurfacing improvements pursuant to MN Statute § 429.011 to 429.111. The estimated cost of the improvement is $ 873,600. A reasonable estimate of the impact of the assessments will be available at the hearing and on the City website (www.cityofstjoseph.com). Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Judy Weyrens Administrator Publish: February 6 and February 13, 2015 This page intentionally left blank 2015 Bituminous Street Improvements Feasibility Report Highlights Project Location SubivisionStreet NameFromTo Clinton Village6Ave NWMinnesota StBirch St NW th Clinton Village7 th Ave NWAsh St NWBirch St NW ClintonVillageAsh St NEWest City Limits6Ave NW th Clinton VillageBirch St NWWest City Limits6Ave NW th Northland2 nd Ave NEFir StNorth Plat Line Northland Plat 23Ave NEFir StHickorySt rd NorthlandPlat 34Ave NEFir StGumtreeSt th Northland, Northland Plat 2, Fir St1 st Ave NE4 th Ave NE NorthlandPlat 3 Northland, Northland Plat 2, GumtreeSt2 nd Ave NENorthlandDr NorthlandPlat 3 Northland, Northland Plat 2 HickorySt2 nd Ave NE3 rd AveNE Northland, Northland Plat 2, Hickory Ct3Ave NEEnd of cul-de-sac rd NorthlandPlat 3 Building a Better World for All of Us® Project Location Building a Better World for All of Us® Project Location Building a Better World for All of Us® Existing Conditions •Clinton Village •Constructed in 1983 (approx. 32 years old) •36-foot wide urban section •2” bituminous overlying 5” aggregate base –Light 7-ton design –Seal coated in 1997 •Pedtrail to Hollow Park is gravel –May exist outside of plat boundary/easement •Pavement surface in poor condition –No longer candidate for preventative maint. Activities •Localized ponding at east end of Ash St Building a Better World for All of Us® Existing Condition Photos Building a Better World for All of Us® Existing Condition Photos Building a Better World for All of Us® Existing Conditions •Northland, Northland Plat 2, Northland Plat 3 •Constructed between 1991-1994 –(approx. 21-24 years old) •36-foot wide urban street sections •2.5” to 3” bituminous overlying 5” aggregate base –Light 7-ton design •Recent preventative maintenance activities –Sealed coated in 2005 –Crack sealed in 2012 •Fair condition: block cracking & weathering; areas of fatigue cracking (alligator cracking) Building a Better World for All of Us® Existing Condition Photos Building a Better World for All of Us® Existing Condition Photos Building a Better World for All of Us® Existing Condition Photos Building a Better World for All of Us® Proposed Improvements •Clinton Village •Reclaim to a depth of 7 in. and re-pave •3.5” of bituminous over 4” of compacted reclaim mat’l •Light 7-ton pavement section •Pave section of pedestrian trail between Birch St and Hollow Park (connect to work from Park Terrace) •Extend short section of storm drain to curve at the east end of Ash St •Spot replacement of deteriorated curb & gutter Building a Better World for All of Us® Proposed Improvements Building a Better World for All of Us® Proposed Improvements •Northland, Northland Plat 2, Northland Plat 3 •1.5”-2” bituminous overlay •6-foot wide edge mill (1” deep) in front of curb & gutter •Spot repair (reclaim & pave) of the larger areas of alligator cracking •Pave section of pedestrian trail between Hickory Ct and Northland Park parking lot (off GumtreeSt) •Extend paved trail from existing trail at Iris Ln to new playground equipment at northeast end of park •No replacement of stop bar painting Building a Better World for All of Us® Proposed Improvements Building a Better World for All of Us® Opinion of Probable Cost by Project Area Project AreaType of ImprovementTotalCost Clinton VillageReclaim &Pave$410,200 Northland, Northland Plat Overlay$463,400 2, Northland Plat 3 Total$873,600 Building a Better World for All of Us® Project Fundingby Project Area Project AreaAssessment LevelCity SubsidyTotal (60%)(40%) Clinton Village$234,500$175,700$410,200 1 Northland, $260,900$202,500 2$463,400 Northland Plat 2, Northland Plat 3 Total$495,400$378,200 3$873,600 Notes: 1 Includes $19,430 for estimated trail and pedestrian ramp construction 2 Includes $28,660 for estimated trail and pedestrian ramp construction 2 Actual estimated City cost is $378,200 + $4,220 = $382,420 (44%) Building a Better World for All of Us® Preliminary Special Assessments Project AreaAssessment Rate (60%) Clinton Village$51.68/ Lineal Foot Northland, Northland Plat 2, $27.20/Lineal Foot Northland Plat 3 Building a Better World for All of Us® Preliminary Schedule MilestoneDate Receive Feasibility ReportFebruary 2 Conduct PublicImprovement HearingFebruary18 Council Orders Preparation of Plans & Specs Council Authorizes Advertisementfor BidsMarch 16 CouncilDeclares Costs to be Assessed (resolution)April6 1 Council Sets Assessment Hearing Date Bid OpeningApril 9 SpecialAssessment HearingApril27 Councilmay Award Construction ContractApril 27 or June 1 1 Declared costs would be based on final engineer’s opinion of cost. Assessed costs could be lowered, but not increased. Building a Better World for All of Us® Questions ? Building a Better World for All of Us® Resolution 2015-002 Ordering Improvement and Preparation of Plans 2015 Street Improvement Project nd WHEREAS, a resolution of the city council adopted on the 2 day of February, 2015, fixed a date for a council hearing on the proposed improvement of the following area: Subdivision Street Name From To Clinton Village 6 th Avenue NW Minnesota Street Birch Street NW Clinton Village 7 th Ave NW Ash Street NW Birch Street NW Clinton Village Ash Street NW West City Limits 6 th Avenue NW Clinton Village Birch Street NW West City Limits 6 th Avenue NW Northland 2 nd Avenue NE Fir Street North Plat Line Northland Plat 2 3 rd Avenue NE Fir Street Hickory Street Northland Plat 3 4 th Avenue NE Fir Street Gumtree Street Northland, Northland Plat 2 Fir Street 1 st Avenue NE 4 th Avenue NE and Plat 3 Northland, Northland Plat 2 Gumtree Street 2 nd Avenue NE Northland Drive and Plat 3 Northland, Northland Plat 2 Hickory Street 2 nd Avenue NE 3 rd Avenue NE Northland Plat 2 and Plat 3 Hickory Court 3 rd Avenue NE End of Cul-de-sac AND WHEREAS, ten days’ mailed notice and two weeks’ published notice of the hearing was given, and the hearing was held thereon on the 18th day of February, 2015, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 18th day of February, 2015. 3. SEH is here by designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of the tax exempt bond. Adopted by the council on this 18th day of February, 2015. ________________________________ Rick Schultz, Mayor ________________________________ Judy Weyrens, Administrator This page intentionally left blank 2/18/2015 1 Hearing Improvement Public 2/18/2015 2 Hearing Improvement Public 2/18/2015 3 Hearing Improvement Public 2/18/2015 4 Hearing Improvement Public 2/18/2015 5 Hearing Improvement Public 2/18/2015 6 Hearing Improvement Public 2/18/2015 7 Hearing Improvement Public