HomeMy WebLinkAbout[05] Minutes February 5
February 5, 2015
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Pursuant to due call and notice thereof, the Planning Commission for the City of St. Joseph met in regular
session on Thursday, February 5, 2015 at 6:00 PM in the St. Joseph City Hall opening with the Pledge of
Allegiance.
Members Present: Chair Matt Killam, Commissioners, Ross Rieke, Daryl Schaefer, Gina Dullinger, Chad
Hausmann, Council Liaison Rick Schultz, City Administrator Judy Weyrens.
Others Present: Randy Schmitz, Steve Olson, Matt Johnson, Tom Klein,
Oath of Office: Weyrens administered the Oath of Office to Matt Johnson and Steve Olson.
Rieke made a motion to approve the agenda. The motion was seconded by
Approval of the Agenda:
Hausmann and passed unanimously.
Election of Officers: Weyrens stated that annually the Planning Commission elects officers and the
current Chair has been elected to the City Council; therefore the acting chair is Gina Dullinger. Schultz
volunteered to serve as chair of the Planning Commission unless someone else wished to step forward.
Hausmann stated that since Schultz has the most experience, it would make the most sense to have him
as chair to keep the meetings moving along.
Olson made a motion nominating Schultz for Chair and Dullinger for Vice Chair of the Planning
Commission. The motion was seconded by Schultz and passed unanimously.
Schultz made a motion to approve the minutes of December 1, 2014. The
Approval of the Minutes:
motion was seconded by Hausmann and passed unanimously.
Public Hearing, Rolling Ridge Properties: Weyrens stated in 2014 the Planning Commission conducted a
public hearing to consider a variance and PUD to allow an events center at the property known as Scenic
Specialties. At that time the PC recommended and the Council approved the PUD and Variance.
Weyrens further stated a request to revise the original plan has been submitted. Since the proposed use
was granted through the PUD process with a specific site plan, the Commission must review the
amendment and determine whether the proposed change is consistent with the existing PUD approved or
if it is significant and a new hearing would be required.
Randy Schmitz, Rolling Ridge Properties: Schmitz approached the Commission to clarify and explain the
requested changes. The most notable change is to relocate the barn which would address the elevation
issues. The barn would be rotated and moved closer to existing business buildings. The lower level of the
barn is no longer going to be used for events. A portion of the existing pole building will be used to house
the kitchen, restrooms, and serving space.
Hausmann asked how the City is to regulate the occupancy of the barn to 100. Schmitz stated that by
moving the barn, it would allow for it to have a higher occupancy. Weyrens stated that the occupancy
regulations are up to the building code to enforce rather than up to the Planning Commission. Hausmann
stated he has no concerns with the changes made as the end result would be the same.
Dullinger agreed with Hausmann that the changes are keeping everything centralized and doesn’t feel the
changes warrant another notification to the surrounding property owners.
Rieke made a motion to approve the amended site plan contingent upon the previously agreed to
PUD and Variance requests. The motion was seconded by Schultz and passed unanimously.
Discussion: Schultz asked if the applicant will have to go through the entire building permit
process again. Weyrens stated that because it is a new plan with different renovations, the applicant will
need to resubmit the plans. Schultz asked if any of the landscaping or parking areas will be affected.
Schmitz responded that those areas will mainly be the same.
February 5, 2015
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Council Liaison Report: Schultz reminded the Commission of the joint meeting with the Council and other
boards on February 23, 2015, 6:00 PM at the Fire Hall where the main focus will be on the facilities and
aquatic committees to make sure everyone is on the same page.
Olson stated that the facility committee will be meeting again to put together a recommendation to the
Council. The main priority is the Community Center and as finances allow, the Police Department and
Administration will be addressed.
Schultz added CMCU received approval to move forward with the TIF grant.
Adjourn: As the agenda had been completed, Schultz adjourned the meeting at 6:20 PM.
Judy Weyrens
Administrator