HomeMy WebLinkAbout[10b] 2015 Equipment Certificates
10(b)
Council Agenda Item
MEETING DATE:
March 16, 2015
AGENDA ITEM:Requested Action:
Equipment Certificate – Authorize
the issuance of $ 155,000 in equipment certificates.
SUBMITTED BY:
Administration
PREVIOUS COUNCIL ACTION:
The City Council considered the request for equipment on March
2 2015 and authorized the purchase of the laptop computers. The Council also agreed to place the
equipment certificate under the consent agenda for final approval. Since the last meeting, it was
discovered the Public Works Director forgot to include the 2015 Chevy 1 ton truck.
BACKGROUND INFORMATION:
BUDGET/FISCAL IMPACT:
Issuance of $ 185,000 in debt service, replacing the expiring
equipment certificate in the amount of $ 150,000.
ATTACHMENTS:
Request for Council Action
REQUESTED COUNCIL ACTION:
Authorize the equipment certificate as stated allowing the
purchase of items following the City purchasing policy.
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Council Agenda Item
MEETING DATE: March 2, 2015
AGENDA ITEM: Capital Budget Request
SUBMITTED BY: Police Department
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: The budget process for 2015 addressed the purchase for equipment which is
included as an attachment.
BACKGROUND INFORMATION: The police department has requested equipment in the past needed to perform
their duties efficiently and safely and to keep equipment current and operational with limited failures and repair.
This equipment has included items for technology, personal protection while working and public safety for the city.
The following pages identify the need for the equipment and the cost breakdown.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Request for Council Action
Detail of requested equipment
REQUESTED COUNCIL ACTION: Approve purchase of listed equipment with the funding sources as indicated.
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2015 Equipment Certificate Request
1. Squad Laptops, Driver’s License Readers and Printers.
-The four squad laptop computers we currently have are 4 and 5 years old. They have reached
their useful life and are in need of replacement. The computers are vital to our work as everything has
transformed into an electronic environment where most of our work is done. We do all of our ICR’s on
squad laptops, access to state websites that we need to do our work we can be only accessed through our
laptops. Those programs include running driver’s license and vehicle checks, doing required state
accident reports, monthly submissions to the BCA I am required to do as a chief, lookups for shared
information on suspects and crimes and the list goes on. I have applied and received a grant for up to a
50-50 match from the state to help with the cost of the laptops. In addition to paying for part of the
laptops as part of the grant, the state requires we also purchase driver’s license readers and printers to
prepare for the transition to e-citations which the court is now pushing for. This equipment comes with a
3 year hardware warranty.
Project Cost $ 15,640.00
Grant Funding $ 7,738.00
Reserve Balance $ 4,000.00
Equipment Certificate $ 3,902.00
2. Portable Radios
-We currently have 10 portable radios that are 10 years old. This model of radio is no longer
manufactured. In the public safety sector, the life span of these radios are approximately 10 years.
Portable radios are a vital necessity to this job and are the life line for the officers using them. Good
working radios are necessary for communication for the safety of the officer and the public they serve.
These radios are on every day the officer is working and are in use 1000 to 2000 hours per year. The
radios are exposed to extreme temperatures both high and low, different levels of moisture and varying
levels of abuse by being carried 2080+ hours per year by each officer. The radios we currently have are
still worth approximately $300 to $500 each and would be good for use in the private sector for a buyer
that does not deal with emergency situations. I do not have a buyer yet but have been given information
with confidence by Granite Electronics in St. Cloud it would not take long to sell these radios. The cost
for 10 portables are $33,862.50. This equipment comes with a 3 year warranty.
Project Cost $ 33,862.50
Grant Funding $ 0.00
Reserve Balance $ 8,300.00
Equipment Certificate $ 25,562.50
3. Tasers
-All of our officers currently carry a Taser and they have been very useful as a less-than-lethal
tool we carry. We have all seen the media coverage of officer involved shootings and many uprisings
because of these incidents. Not that a Taser will ever replace the need for a service weapon, they are a
great alternative that can be used in many situations. It helps the image of our city knowing that we are
prepared to handle situations with several options available if needed. Even though our deployment rate
for Tasers has been very low, simply carrying them has been very effective when it comes to suspect
cooperation and the prevention of physical contact with officers thus preventing injuries, lost work time
and lawsuits. Just like any equipment, the usefulness and reliability decrease as time progresses and
upgrades are necessary. I am requesting 9 Tasers at a total cost of $11,975.75. The old Tasers we have
will be carried by reserve officers as a standby until they no longer function. The new Tasers come with
a standard 1 year warranty.
Project Cost $ 11,975.75
Grant Funding $ 0.00
Reserve Balance $ 1,798.79
Equipment Certificate $ 10,176.96
4. 2016 Ford Utility Police Interceptor
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-For the 5 and 6 vehicles in the police department fleet, we have a 2007 GMC Yukon 4 wheel
drive marked squad and a 1998 Pontiac Trans Sport van that is used for under cover and special details
along with transportation to training and conferences. I am looking to replace both vehicles and go to
one by integrating features of each vehicle. The new vehicle would be an unmarked squad with all-
wheel drive, equipped with recessed lights, radios, and a video camera. There would be no cages in it to
make it more user friendly as a training and conference vehicle. This vehicle would look like a normal
family use Ford Explorer but in a police package. In 2008, the city purchased the Yukon for
approximately $24,000.00. At that time, we needed an additional squad, but also needed a 4 wheel drive
with Minnesota winter weather because there were no squads manufactured that were pursuit rated and
4 wheel drive. Since 2013, the auto industry started making pursuit rated vehicles with all wheel and
four wheel drive. We have been acquiring these types of squads since then and they have become an
industry standard giving us the ability to get where we need to go safely. These vehicles have also been
useful to the fact we don’t have to switch all of the equipment out of a two wheel drive into the four
wheel drive for inclement weather situations and back again. I did a Kelly Blue Book check on the
Yukon and in excellent condition is worth approximately $23,000.00. I also checked the value of the
van and obtained a top price of $1,500.00. The Yukon has 47,000 miles on it and the van has 151,000
miles on it. I would hope together we could get $20,000.00 at a minimum to put towards the purchase of
this vehicle. This vehicle is not considered a spare. We have enough officers and enough activity to
warrant the amount of vehicles we have. This vehicle would not get used asmuch as a marked squad,
but still is necessary. I make this request with the intention of keeping this vehicle in service for
approximately 10 years. I would also need the equipment to set up this vehicle for service. The cost of
the vehicle is $28,300.00 on state contract, $5,241.90 for equipment and install and $5000.00 for a
Watch Guard video camera. The total funding needed for this purchase would be approximately
$38,550.00. With the selling of the other two vehicles for approximately $20,000.00, the cost would be
brought down to $18,550.00. This vehicle comes with the standard 3yr/36,000 mile bumper to bumper
warranty and a 5yr/100,000 mile powertrain warranty. I am considering this option because the Yukon
has such a high value and the next opportunity to replace it would be in 3 years at a lesser value. The
van is also at a point we can get some money for it but I am not sure how much longer.
Project Cost $ 38,550.00
Trade in Value (est) $ 20,000.00
Reserve Balance $ 0.00
Equipment Certificate $ 18,550.00
5. Replacement Squad Cameras and Video Storage Server
-Squad cameras and video recording of incidents has been a very hot topic in the recent past and
has come under scrutiny in many parts of the nation. Squad video has become a necessary part of the
legal system and almost to a point in some cases that if we don’t provide video, it compromises the case
to where a conviction is lost or proving the innocence of officer is difficult at best. We are continually
getting squad video requests and because of the system we have now, only Sgt. Pfannenstein can make
the video copies we need. We have had many issues with the L-3 communications video cameras we
have purchased in the past. Sgt. Pfannenstein has spent dozens if not hundreds of hours on the phone
with L-3 technical assistance to keep our cameras functioning. Prior to the purchase of these cameras
when Chief Jansky was in office, he was not advised of the additional costs necessary to keep up with
the changes in technology L-3 keeps doing. There are very few departments in the area which use the L-
3 system because of these issues. Because of that, service is not close to us when we need help. In 2014,
we purchased a Watch Guard camera system for one of our squads. This camera unit has been very
officer friendly, easy to work with and reliable. The St. Cloud Police Department and Stearns County
Sheriff’s office have done the research with squad video cameras and determined that Watch Guard
came out on top and have switched all of their squads to Watch Guard. Surrounding agencies including
Waite Park, Sartell, Cold Spring and others have went to this system as well. I have spoken with the
Waite Park Police Department about how things are going with their cameras and they are very happy
about how well they work and the ease of operation. There is a rep for this company in the Twin Cities
area and has been helpful with any questions we have had. To complete our fleet and be on one efficient
system, I am requesting 2 squad cameras and a Tower server to download all the video we compile. The
server would be wireless where our squads can pull up to the PD and the cameras would automatically
download without touching anything. With wireless download, we reduce any chance of video cards
wearing out or other issues by continually moving parts. The total cost for this purchase and install
would be $18,890.00. We do have an L-3 camera system that was installed in 2013 that I will attempt to
sell to another agency that uses L-3. I have no idea what that system is worth at this time. My goal is to
have one camera system so we don’t have to “limp” the old one along wasting time and resources. The
cameras come with a 1 year warranty. Extended warranties are available at an additional cost each year
after the first. The tower server comes with a 3 year full warranty that covers work to be done on site or
sent in.
Project Cost $ 18,890.00
Grant Funding $ 0.00
Reserve Balance $ 0.00
Equipment Certificate $ 18,890.00
SUMMARY
Equipment Project Grant Reserve Equipment
Cost Funding Trade in Balance Certificate
Squad Car Equipment 15,640.00 7,738.00 4,000.00 3,902.00
Portable Radios 33,862.50 8,300.00 25,562.50
Tasers 11,975.75 1,798.79 10,176.96
2016 Ford Utility Squad 38,550.00 20,000.00 0.00 18,550.00
Squad Video 18,890.00 0.00 18.890.00
TOTALS $119.018.25 $ 7,738.00 $ 20,000.00 $ 14,098.79 $77,181.46
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Council Agenda Item
MEETING DATE: March 2, 2015
AGENDA ITEM: Capital Budget Request
SUBMITTED BY: Public Works Director
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: The budget process for 2015 addressed the purchase for equipment which is
included as an attachment.
BACKGROUND INFORMATION: The public works department has requested equipment in the past needed to
perform their duties efficiently and safely and to keep equipment current and operational with limited failures and
repair. This equipment has included items for technology, personal protection while working and public safety for
the city. The following pages identify the need for the equipment and the cost breakdown.
The original request for equipment did not include a 1 Ton Chev Truck as it was omitted in error. The truck that
will be replaced is a 1984 1 ton diesel which is 31 years old. Due to safety concerns the truck is not used very
often. The proposed truck would be a 1 ton regular cab 4 wheel drive Chevrolet work truck with Boss V plow,
Tommy lift gate, spay in bed liner and safety glass.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Request for Council Action
Detail of requested equipment
REQUESTED COUNCIL ACTION: Approve purchase of listed equipment with the funding sources as indicated.
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2015 Equipment Certificate Request
1. Plow Truck
In the past the City has been purchasing plow trucks from the City of Apple Valley and they
have served the City well. Plow Truck #89 (1989 model) should be replaced with an updated used plow
truck as the truck is in need of replacement. The City of Apple Valley usually trade there trucks in at
about 15 years of use, selling a Year 2000 to 2002. The public works staff would like to start the
conversations with the City of Apple Valley so we can deal directly with the City and not a third party
seller. If approved the existing truck would be sold as is, with needed repairs
Project Cost $ 25,000.00
Reserve Balance $ 7,000.00
Equipment Certificate $ 18,000.00
2. Wing Deck Mower
In 2008 the City Council approved the purchase of a 2006 used wing deck mower to be used in
the park system mowing large open spaces. This piece of equipment saves time for the City when
moving grass due to the 14’ cutting swat. The repairs of the wing deck are becoming more frequent and
expensive to repair. This wing deck has reached its useful life. The mower wing deck is PTO drive;
only the JD 5225 tractor is large enough to operate the wing deck.
Project Cost $ 15,412.00
Trade in Value $ 5,590.00
Reserve Balance $ 4,000.00
Equipment Certificate $ 5,512.00
3. Street Sweeper
The 1997 sweeper is due for some TLC. It has reached its useful life and is in need of
rebuilding. The cost of rebuilding this machine is approximately $ 28,000 and if approved would be
completed during the 2015 snow season.
Project Cost $ 28,000.00
Grant Funding $ 0.00
Reserve Balance $ 0.00
Equipment Certificate $ 28,000.00
4. 1Ton Chev Truck
The 1984 Truck (#27) is a diesel truck that was transferred from the Police Department to
public works. The truck is in need of repairs and is no longer a safe vehicle. The proposed replacement
vehicle is a 1 ton regular cab four wheel drive Chevrolet with Boss V plow, Tommy gate lift with spray
in bed liner and safety lights.
Project Cost $ 44,500.00
Grant Funding $ 0.00
Reserve Balance $ 16,000.00
Equipment Certificate $ 28,500.00
SUMMARY
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