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Home My WebLink About[05] Public Hearing, St. Joseph Parish 5 Council Agenda Item MEETING DATE: April 20, 2015 AGENDA ITEM: Outdoor Liquor Events a.July 3/4, 2015, Outdoor Concert/Festival SUBMITTED BY: Administration/Police BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: The City Council has annually approved the outdoor liquor events for th the St. Joseph Parish 4 of July Celebration BACKGROUND INFORMATION: St. Joseph Parish, July 3, 2015 Outdoor Concert: The St. Joseph Parish is again planning on the outdoor th concert held in conjunction with the 4 of July. The event will be the same as in the past with the concert beginning at 6:00 PM and ending at midnight. Part of the site plan is to close College Avenue from Minnesota Street to East Baker. Property detour signs will be displayed. The packet of information includes an application to the County for street closure. The City must act on this as well. The Police Chief is working with the Parish and committee members to assure that adequate staff and training is included. The Parish will be responsible for paying the additional public safety cost. th July 4, 2015 Parish Festival: Like previous years the St. Joseph Lions are planning the 4 of July Parade which will run down Minnesota Street. College Avenue between Minnesota Street and Baker Street will be closed between 10:00 AM and 6:00 PM. BUDGET/FISCAL IMPACT: Overtime, some of which will be reimbursed by the Parish REQUESTED COUNCIL ACTION: Authorizing the Mayor and Administrator to execute the Temporary outside Liquor License for St. Joseph’s Parish for an event to be held on July 3, 2015 between 6:00 PM and Midnight and to approve the temporary road closures for July 3 and July 4, 2015. THIS PAGE INTENTIONALLY LEFT BLANK • i ,, \ CITY OF ST. J OSEPH www.cityofstjoseph.com City of St.Joseph Public Hearing Outdoor Special Events Administrator The St. Joseph City Council shall conduct a public hearing on Monday, April 20, 2015 at 6:00 Judy Weyrens PM at the St. Joseph City Hall. The purpose of the hearing is to consider the issuance of an outdoor special event. The event is to occur as follows: Friday, July 3, 2015—St. Joseph Church Mayor Rick Schultz All persons wishing to be heard will be heard and oral testimony will be limited to five minutes. Councilors Written testimony can be mailed to the City Administrator, PO Box 668, St. Joseph, MN Matt Killam 56374. Bob Loso Renee Symanietz Dale Wick Judy Weyrens Administrator ,✓"" .J-" S 8457733.0118-4 ti'' _ 4 84.53 ed'1.WW� _-"'-� 84.537330111 — 1 , \ 54 53733 0113 ,— �� — \_. 1 . 8453817 00051 \ \ ,' .�� 84 53817 C000 u-.- �'_..-�— �_ A 84.535 -"—r -^"- f4.53455 00011___ •-•\ t`1 � "I f-' 84.53: -----A 84.53 a ---- . ' 84.53. 84.5347QC0B2 .... 9ILIF h'S N UL,I 1,IijN N, \ ' 845345.,1.1 Proposed outdoor event, Church of St.Joseph-July 3, 2015 Li- College Avenue North • PO Box 668 • Saint Joseph, Minnesota 56374 Phone 3zo.363.7zoi Fax 32-o.363.o342. This page intentionally left blank qh CHURCH OF SAINT JOSEPH 12 W MINNESOTA ST ST JOSEPH MN 56374 www.churchstjoseph.org 320-363-7505 February 26,2015 St.Joseph City Council Members City of St. Joseph College Avenue St. Joseph,MN 56374 Dear City Council Members: Re: Parish Festival July 3,2015 Concert The Saint Joseph Parish will again sponsor a free outdoor concert for the community on the evening of July 3 as part of our annual parish festival. The concert will be held in the parish's east parking lot. College Avenue will be closed betweentheeast parking lot andthe church and school grounds.The concert will start at 6:00 pm and end at 12:00 midnight. A fireworks display will take place during one of the intermissions and be visible from the festival grounds. Along with the concert,the parish will offer for sale food and beverage concessions,bingo and games for those who attend. The parish will obtain the necessary liquor license, gambling and other permits, and insurance requirements for the event. We realize that an outdoor concert will have an impact on the local residents,especially those who live in close proximity to where the concert is held. To minimize any disruption of local resident's daily routine caused by the noise generated during the concert,the parish plans to do the following: 1. Position the stage and sound amplification equipment on the east side of the church's parking lot so the music is directed toward the church and church grounds. 2. Advise all residents living adjacent to the church parking lot of the concert,the time of the concert(6:00 pm to midnight), and that alternative lodging arrangements will be provided them if they choose not to attend the concert. Residents will be offered a room at a local motel at the parish's expense. The parish is working closely with the Chief of Police regarding security for the concert. The concert and festival grounds will be fenced and security officers will be at all entrances as well as patrolling the grounds.For any concerns during the concert, I will be the parish contact person. My cell phone number is 291-7097 and this number will also be given to Chief Klein. On behalf of the concert committee and the entire parish of Saint Joseph,I want to thank you for your help and support as we celebrate with the community during our parish festival. Sincerely, Richard Schwegel (Ta * r.1* Concert Committee Chair Church of Saint Joseph f---EB 2 ' 201h PrintForm. p4/Le.;414A,-.1"d41/\4te Fee Paid CM'Ott ST.JtkstEPH Date Paid Application for Temporary Outside Music/Liquor Permit This applcation must include a detailed site plan to include screening,ingress/egress,event layout and approrpriate fee. Name of Applicant Church of Saint Joseph Address of Licensed Premise 12 West Minnesota Street , St . Joseph ,MN 56374 Date of Ouside Activity 7/3/15 Start Time 6 :00 pm End Time 12 Midnight Type ofActivityParish festival and outdoor concert Square Footage of Area used for Outdoor Event Parish grounds & parking lot . Approx 2 blocks Is the area for the Outdoor Event currently screened? p Yes The Area is screenedasfollows: Fence around the perimeter of parish grounds used for festival and concert . r No Liquor cannot be served outside unless the area is screened as required in St.Joseph Ordinance 71.11 Ingress/Egress will be controlled by Law enforcement officials and parish security. The area to be used for the outdoor event includes a tent that will cover the entire area. r'- Yes Ec No Estimated Number of people attending the event 15 ,000 Number of employees working for the event Parish volunteers as needed - hundreds . This type of event has occurred in the past X Yes,without problem r Yes,with problems r No If problems,please describe: Other than general conversation,what additional noise will be generated from the event? Concert music and generators . The following mesures will be taken for the protection of the public health and safety,including noise mitigation 1 See mitigation plan - letter attached. 2 Work closely with Police Chief, St . Joseph Police Officers ,Stearns Please describe in detail additional security measures planned for the event County Sheriff Deputies and 20+ security personnel on site . 1 See #2 above . 2 Additional parking available in College of Saint Benedict lots 6 , 11 , &12 . Date 6 /1c Signature �1 _ ,- - ` _ i For Office Use Only-Police Department Review Comments The Application for Outdoor Music/Liquor was received by the Police Chief on: (77-(97-‘,2064-- In 7-201In reviewing the application,the following items have been reviewed and comments have been included to reflect conditions of the Outdoor Event Permit. Security j1 Cari L puda'e S (0 31 To pl, 0 1,-ce's 'The event requires additional security Number of security personnal needed -- r?r)5c'. vr's Positioning of additional security The event includes alcohol ] Yes IT No Screening includes /� Public Health and Safety Concerns - The following items are concerns that have been adequately addressed. Check applicable concerns and identify mitigation ✓ Parking ' Traffic A f ficoer,al e I'trr,ic cc cies ar1( .5714 y'e fig >J1r'e J C/os'iriv iz Noise viSi‘ 4- -ii‘f)1:5- eI 19,2 0 it Debris V,/`)U+S CSF deer)c'C'l / 4,-.S'1 ✓ Other Based on the application and comments above I recommend the City Council: pc Approve the application and issue the permit based on the comments above (— Deny the application based on the following: V005— P-P Date Police Chief .rod("7.61 For Office Use Only-Administration Review This application came before the St.Joseph City Council on . Based upon the information and evidence presented,the Council hereby resolves: j--; The application is granted subject to the terms and conditions set forth in the applicationa and recommended by the Police Department hereafter modified r-i The application is denied based upon the following findings: Judy Weyrens,Administator fir,Mayor Minnesota Department of Public Safety 7�, Alcohol and Gambling Enforcement Division H. Are, 445 Minnesota Street,Suite 222,St. Paul, MN 55101 kiagig 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 1.1iv'ESO�A DE VAPiMl:Ni OF PUBiG 9A4ETY APPLICATION AND PERMIT FOR A 1 DAY Alcohol&Gambling Enforcement TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Church of Saint Joseph 1856 ES-21397 Address City State Zip Code 12 West Minnesota Street St. Joseph Minnesota 56374 Name of person making_application. Business phone Home phone Sandra Scholz,Business Manager 320-363-7505 320-363-7540. Date(s)of event Type of organization July 3 and 4,2015 ❑ Club ❑ Charitable ® Religious ❑ Other non-profit Organization officer's name City State Zip X IFr.Jerome Tupa,OSB,Pastor St.Joseph 'Minnesota 56374 Add New Officer Location where permit will be used. If an outdoor area,describe. Permit will be used for a two-day parish festival held on parish grounds at 12 West Minnesota Street,St.Joseph,MN 56374 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. None if the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Yes,Catholic Mutual Group with coverage of$1,000,000. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City/County Date Approved City Fee Amount Permit Date Date Fee Paid City/County E-mail Address Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE:Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US Pagel of 1