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Home My WebLink About1998 [02] Feb 19 {Book 13} +<'/L '<þ.- i . CITY OF ST. JOSEPH 21 First Avenue NW Sf. Joseph City Council Meeting p,o, b'ox 668, <;1. Joseph. MN 56374 February 19, , 1 998 ~320} 363-7201 7:00 P.M. - City Hall ~ Fax: 363-0342 1. Call to order . 2. Approve Agenda 3. Approve Minutes - Feb. 3 & Feb. 5, and Feb. 10, 1998 minutes MAYOR 4. CONSENT AGENDA Kenneth J. Hiemenz a. 3Cd Phase Development, Brian Klinefelter Memorial Park, Approve purchase of "Big Toy," $4,100. b. Special Use Permit for Construction of an 84' x 50' Truck Storage Facility, Mike Ki ttddge. :LERK! c. Police Officer Intoxilyzer Certification - Gustin, Meyer and Young (registration is $40 each), in St. Paul. ADMINISTRATOR d. DNR Cooperative Forestry Assistance Reimbursement Agreement, $500, matching Rachel Stapleton grant for pagers for Fire Department. e. Fire Department Purchase 10 pagers (replacements) estimated cost $400 each; two portable lights for ladder truck; . f. League of Minnesota Cities Legislative Conference - Approve attendance of _____ :OUNCtLORS number of attendees. Bob Loso 5. Bills Payable Overtime & Callouts Cory Ehlert Ken Twit 6. PUBLIC COMMENTS TO THE AGENDA ...-wiedenfuer - 7. Department Head Reports a) EDA Director Chad Carlson - Annual Report 8. Resolution Requesting the Minnesota Legislature to Adopt Legislation enabling the City of St. of St. Joseph to Impose a Sales and Use Tax of up to one Percent, and an Additional Sales Tax on Lodging and Food and Beverage of up to One Percent to pay for all cost Associated with Developing the Central Minnesota Events Center. 9. 8:30 P.M. Peter Omann - Insurance Update, Liability, Comprehensive Municipal Property and Casualty 10. Facility Update a. City Hall Building b. Space Needs Study Estimate II. Purchase Request for New Rotary Broom 12. Personnel Committee Report - Establish Special Meeting Date for Pay Equity/Reclassifying Positions 13. Mayor's Report 14. Council Reports 15. Clerk/Administrator Reports . a) Bentec Partial Payment for Receipt of Radio License. 16. Miscellaneous or Announcement Items 17. Adjourn ~óß · '- Pursuant to due call and notice thereof the City Council for the City of St. Joseph met in special ~ session on Tuesday, February 3, 1998 at 4:15 p.m. in City Hall. MEMBERS PRESENT: Mayor Kenneth J. Hiemenz, Bob Loso, Cory Ehlert, Mary Niedenfuer, Ken Twit. Clerk! Administrator Rachel Stapleton. OTHERS PRESENT: JudyWeyrens, Mary Generous, Richard Taufen, Jim Marthaler, Chad Carlsòn, Mayor Hiemenz called the meeting to order at 4: 15 p.m. with all Councilors present and announced the fIrst part of the meeting will be closed to do evaluations of Deputy Clerk Judy Weyrens and Administrative Assistant Mary Generous. The meeting was closed to all but the Councilors and those being evaluated. At 5:20 p.m. the Mayor opened the meeting, PAY EQUITY REPORT: Twit discussed the Pay Equity report received from the State Department of Employee Relations notifying the City that it is not in compliance with pay · equity, Two options were given to bring the City into compliance, using two different tests, An increase would have to be made to the Deputy Clerk's wages or the Administrative Assistant's wages. The Council discussed the mechanisms causing the non-compliance status, as well as the points established for the various positions, the effect reclassifying a position (to reflect increased duties) would have on the pay equity status. Loso made a motion to review and reclassify the Administrative Assistant position; seconded by Twit. Discussion - The date for this meeting will be established at a future Council meeting. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. 1998 WAGES FOR NON-UNION PERSONNEL: Mayor Hiemenz noted Bradley Lindgren in included in this category, as his contract does not relate to the Police Union contract in wages. Twit stated the Personnel Committee recommends establishing overtime budgets for the Department Heads to manage. Also they felt overtime in Administration and Maintenance be reduced with schedules being altered. After short discussion Ehlert made a motion to increase the non-union wages for 1998 by 3.4% as recommended by the Personnel Committee; seconded by Twit. Discussion - Loso wished to clarify the 3.4 % increase is wage and benefIts increase. He further recommended to compress the 10 step wage scale to 7 steps as the Police scale, in order to maintain conformity within the · City, Ehlert and Twit agreed to the friendly amendment. The Council also agreed to allow up to 30 days to implement the increases. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. . The meeting was adjourned at 6: 1 0 with a motion by Loso; seconded by Niedenfuer, Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. ~W4,~Û~ Rachel Stapleton ~lerklAdrninistrator . . . to Page 3273 February 5, 1998 . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, February 5, 1998 at 7:00 p.m. in the St. Joseph City Hall. Members Present: Mayor Kenneth J. Hiemenz. Councilors Bob Loso, Cory Ehlert, Ken Twit, Mary Niedenfuer. Deputy Clerk Judy Weyrens. - Others Present: Bob Wahlstrom, Ellen Wahlstrom, Joe Bettendorf, Denny Wild, Steve Wittcomb Approve Minutes: Loso made a motion to approve the agenda; seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Approve Minutes: Loso made a motion to approve the minutes of January 22, 1998 with the following corrections: delete the following sentence under 1998 Employee Wage Proposal for Non-Union Employees - "Bradley Lindgren is not included in the proposal because his wages are tied to the police union contract." The motion was seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Consent Aaenda: Loso made a motion to approve the consent agenda as follows: a. Chiefs of Police Conference, April 20 - 23. Registrant: Brad Lindgren b. Biosolids, Residuals, and Effluents Seminar, Feb 19 - 20. Registrant: Jim Marthaler c. Wastewater Seminar, Feb. 24. Registrant: Jim Marthaler d. Clerk's Conference, Mar 24 - 27. Registrant: Rachel Stapleton . e. Exemption from Lawful Gambling License - Watab Creek Whitetail, MN Deer Hunters Association, La Playette May 4, 1998. The motion was seconded by Twit. Discussion: Twit discussed that not all the applications have been completed, especially indicating which session the registrant will be attending. He indicated some of the concurrent sessions would be of interest to the Councilors and has the City ever requested a registrant to attend a specific session. Loso and Hiemenz stated that written information is available from most seminars and the Council can request registrants to bring back material. The Council also clarified that any future conference requests should be complete and indicate if lodging will be required. Ehlert stated the Personnel Committee while meeting with the employees encouraged continuing education and stressed the importance of cross training. Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Public Comments: No one present wished to speak. Bills Pavable: After discussion of the bills payable, Ehlert made a motion to approve payment of the bills, check numbers 25052 - 25105; seconded by Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Overtime and Callouts: Loso questioned if the Personnel Committee has established a policy clarifying overtime. Twit responded that at this time the policy is not ready. Twit made a motion to approve the overtime and callouts as presented; seconded by Loso. . Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Treasurer's Report: Weyrens presented the Council with the December year end expenditure report. She stated that the report does not take into account any year end adjusting entries. After ,. Page 3274 February 5, 1998 . the audit is complete the Council will receive a final year end statement. Loso made a motion to accept the December' Treasurer's report as presented; seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 - Meredith Lindrud: Meredith Lindrud appeared before the Council to receive clarification on the process that would need to be followed to construct a radio tower on property zoned residential. Hiemenz stated the City Attorney has indicated the Council can chose one of the following methods: 1. Consider the matter without a public hearing; 2. Refer the matter to the Planning Commission and request they conduct a public hearing using the zoning guidelines for Variances and Special Uses; 3) The City Council could conduct the public hearing following the Variance and Special Use guidelines; 4) Any other process the Council determines. Twit stated that much time and consideration was involved in adopting the current Tower Ordinance and minimally a hearing should be held allowing adjacent property owners the right to voice an opinion. Loso concurred with Twit and stated multiple entities were involved in the drafting of the Tower Ordinance and it would behoove the City to go through a hearing process. Therefore, Twit made a motion to request the Planning Commission conduct a public hearing to construct a tower in a residential neighborhood. The Commission should follow the zoning process for Variance and Special Use. The motion was seconded by Loso. Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Lindrud requested the Council waive the hearing fee. Ehlert stated that he is in support of waiving the fee. The Variance and Special Use is being requested because the tower is to be used for . pUblic safety providing a means of communication for assistance. Twit stated at this time he could not support the waiving of fees as it is his opinion this action would indicate Council approval. Therefore, at this time the fee will not be waived. City Enaineer Reports: City Engineer, Joe Bettendorf, appeared before the City Council to discuss the County Road plan and impact on the City of St. Joseph. Bettendorf stated that he and Chad Carlson met with the County Engineer Doug Weiszhaar and representatives of the Area Planning Organization. The County has included 1ih Avenue SE from County Road 75 to Minnesota Street in their 2015 road plan. They also see the 12th Avenue extension as an vital link to realigning County Road 133. Bettendorf explained that if the City does not extend Twelfth Avenue the County may not designate East MN Street as a County State Aid Road. If that happens, the City could be required to reimburse the County the amortized balance of contributions received for the reconstruction of East MN Street. Further, when County Road 133 is realigned the median crossing for Scherer Trucking will be closed. The City will be responsible for replacing the crossing and Twelfth Avenue would be a natural access. The County feels Twelfth Avenue is important for two reasons: 1) Access will need to be provided for Scherer Trucking; 2) The extension ~rovides a more efficient means of moving traffic. Niedenfuer expressed concern that if 12 h Avenue is extended Minnesota Street East will become a truck route. Bettendorf stated that Minnesota Street was reconstructed to handle trucks and he does not feel the extension of 12th Avenue will cause additional truck traffic. In his opinion the more important road link to watch is the connection of 1ih Avenue SE to County Road 121. At this time the County is looking a removing this section. Loso questioned Bettendorf what happens to the existing crossing at County Road 75 and County . Road 133 when CR 133 is realigned. Bettendorf responded that if the City secures an additional Railroad Crossing, the existing crossing will be replaced with a right on, right off only. If the City does not receive an additional crossing the County will reconstruct CR 133 in its present location. Hiemenz reported he has been in contact with Burlington Northern and was told the City would be allowed an additional crossing, but has yet to receive the paperwork. Page 3275 February 5, 1998 · City Hall - Roof Repairs: Hiemenz informed the Council that the roof continues to leak in the Police Department despite two attempts to patch the roof. Hiemenz reported that he along with the Building Official, Director of Public Works, Police Chief and EDA Director met to discuss repair altematives. The Building Official at this meeting indicated if any work would need to be - completed in the inside, a building permit would need to be secured and at that time the City would neèc1 to fulfill ADA requirements. Hiemenz stated that at this time the Council needs to determine how to proceed. The City has received three repair alternatives from Horizon roofing. The Council agreed to schedule a special meeting for space needs planning. At this meeting the Council will also determine to what level the roof will be repaired. The Council agreed to schedule a special meeting for February 10, 1998. Pavnesville Airport Study Committee: Denny Wilde, City Administrator Paynesville and Steve Whitcomb, Airport Committee, appeared before the Council to discuss a future airport in Paynesville. Wilde stated that currently Paynesville has a private landing strip and is studying the possibility of constructing a new landing an applying for an airport license. At one time the existing landing strip was licensed, but lost the license because of obstructions on both ends and the deficient length of the runway. Steve Whitcomb stated the proposed airstrip will be a turf runway approximately 2,300' in length. The goal of the airport is to meet the for General Aviation needs of the private and business sector. The nearest airports are Brainerd and St. Cloud. At this time the Paynesville Airport Study Committee is looking for support from the area cities. · With society becoming more mobile, there is a need to provide private air hangers in and around Paynesville. Currently there is a lack of avaUable hangers. Further, the competition for attracting industry also relies on the ability to provide transportation alternatives. Therefore, the Airport Committee is looking for the support of surrounding neighbors, cities and townships. Loso questioned if they are seeking financial support. Wilde responded they are not requesting any funding, rather a letter of support that can be submitted to the MN Department of Transportation, Aeronautical Division. After considerable discussion, Ehlert made a motion to send a letter of support to the City of Paynesville; seconded by Loso. Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Department Head Maximum Purchase Amount: The Council discussed the request of the Department Heads to increase the maximum allowable purchase that may be made without Council approval. The current policy allows for $50.00 before prior authorization is required. The department heads are requesting $ 250 - $500. Twit clarified that if an emergency exists, prior approval is not required. He and Loso expressed discomfort extending purchases up to $500 without prior approval. Ehlert questioned if the Department Heads had a specific reason for requesting $ 250 to $ 500. Weyrens responded that she was not aware of how the dollar amounts were derived. Twit made a motion to allow Department Heads to spend up to $ 100 without prior Council approval, excluding emergencies. The motion was seconded by Loso. Discussion: Ehlert clarified if the Department Heads do not feel this is sufficient they should notify the Council · Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Mayor Reports Page 3276 February 5, 1998 . Aaenda Presentation: Hiemenz stated at the January 22 meeting the Council discussed changing the format of the agendas, placing the Councilor and Mayor Reports at the end of the agenda. Hiemenz also stated that he would like the agendas prepared as a business agenda with all matters needing action placed as a separate agenda items. This would include any Councilor Report that requires action. Further, he would like to see the elimination of the Mayor and ~ Councilor Reports. Niedenfuer concurred with the elimination of the Mayor and Councilor Reports. She stated the Council should have received a written report in their packet with regard to her attendance at the Steams Municipal League Meeting. Written reports are another alternative available to Councilors. Ehlert disagreed with the elimination of the Reports. He stated the Council is constantly looking for ways to increase communication. In his opinion the elimination of the reports would reduce communication between Council Members. Councilors are on Committees and it is important to share the ideas and have open dialogue. Further, he did not feel written reports would be an effective means of communication and would be time consuming for the Councilors. Twit and Loso concurred that any items requiring action should be placed on the agenda with information in the Council packets. After considerable discussion the Council agreed to leave the Mayor and Council Reports on the agenda, but all reports will be brief and action items must be placed on the agenda. Snowmobile Trail: Hiemenz reported he was contacted by the Police Chief regarding the saran wrapping of a snowmobile trail. A trail between Ash Street East and Birch Street East was . wrapped with saran wrap. Due to the seriousness of the matter, Hiemenz questioned the Council if they would be willing to offer a reward for the conviction of the person(s) responsible. Twit expressed concern for offering rewards and precedence that would be set. At this time the Council agreed not to set a reward. Councilor Reports Niedenfuer Land Use Plannina: Niedenfuer reported on a Land Use Seminar that is being offered by the Minnesota Extension Agency. The topic of the seminar is Residential Land Use Planning with a cost of $ 15 per registrant. Ehlert made a motion to approve the attendance of Niedenfuer at the above seminar; seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 MN Proiect: Niedenfuer reported the MN Project - Pathway to Sustainability will be conducting a workshop on March 7, 1998. Among the participants in the study are the College of St. Benedict, St. John's University, City of Cold Spring and the City of St. Joseph. Niedenfuer is requesting authorization for St. Joseph to be included as a sponsor of the workshop. Sponsorship does not require any financial commitment. Ehlert made a motion authorizing the City of St. Joseph to be listed as a sponsor for the MN Project workshop. The motion was seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Loso . Safety Committee: During the safety meeting concern was expressed with regard to sledders by the maintenance shop. In an effort to prevent an accident, Loso stated that he will be presenting . the Council with a quote to install a fence. The Committee also discussed the hay bales used by the sliding hill in Memorial Park and requested the Park Board review alternatives. The hay bales have a tendency to disappear so Page 3277 February 5, 1998 . some other type of restraint needs to be researched. Ehlert will forward this information to the Park Board. Disorderly House Ordinance Review Committee: Loso questioned the status of the volunteer committee which is to review the Disorderly House Ordinance. Twit also questioned the same as - it was his understanding an ad would be placed in the local newspaper seeking volunteers. Weyrens stated she would check the status of the committee. Twit Personnel Committee: Twit stated the Personnel Committee has been very active and is in the process of reviewing all the job descriptions, with one left to review. It is the intent of the Personnel Committee to present changes to the Council within 30 days. EDA: The EDA Board will be meeting on February 11, 1998 at which time they will be conducting a closed meeting to evaluate the EDA Director, Chad Carlson. Ehlert Plannina Commission: The Planning Commission met and discussed the following: 1. Kittridge Transportation: Applied for a Special Use Permit to construct a truck storage facility 84' x 50'. This matter will be placed on the February 19 Council agenda. 2. Parking in the Central Business District: The Commission invited property owners in the Central Business District to discuss the lack of parking. This matter will be discussed at a Chamber meeting in April with Chamber members Kurt Schneider and . Jerry Frieler heading the discussion. 3. Joe Rennie discussed the population sign and Star City sign on CR 133 and if the signs could be combined to one. He also stated one sign is uneven and is not aesthetically pleasing. Park Board: The Park Board will be requesting authorization to construct the 3rd phase of the Big Toy in Klinefelter Park. The cost of the toy is $ 4,100. This matter will be placed on the February 19, 1998 Council agenda. Miscellaneous and Announcement Thank yOU letter received: Hiemenz read a thank you letter from Janet Uphoven with regard to the hockey rink. Her lettered thanked the Park Board, City Council, Bob Loso and all the volunteers who helped make the rink a reality and an asset to the Community. Security Liaht Reauest: The Council received a request from Mark Lambert to install a security light on the Emergency Siren Pole. The request is in response to the recent rapes at the College of St. Benedict. Twit stated that he could not act on this at this time as it was just presented. Further, Twit did not feel the City is in a position to allow such as we do not have an easement for the Emergency Siren pole since Mr. Lambert purchased the property. Ehlert stated that this matter is an emergency item and a safety issue. Further, he feels the Council needs to act on this matter at this time. Hiemenz concurred with Ehlert but acknowledged the need to negotiate an easement with Mr. Lambert prior to approval. Loso requested that the vendor supplying the Emergency Siren be asked to verify the light will not have an adverse effect on the siren as the siren is controlled by radio frequency. The Council agreed to table this matter to February 19, 1998. .' Page 3278 . February 5, 1998 Ellen Wahlstrom: Expressed frustration in what in her opinion is an unfriendly Council meeting. She stated that the public should be welcome to speak and to be a part of the decision making process. She stated it is her opinion that residents do not attend Council meetings because they are unfriendly and residents are not made to feel welcome. Wahlstrom also encouraged the Council to use task forces to aid the Council in research and decision making. Adjourn: Loso made a motion to adjourn at 9:30 p.m.; seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 ~cfy~ Judy Weyrens Deputy Clerk I . ~ . Pursuant to due call and notice thereof the City Council for the City of St Joseph met in special session on Tuesday, February 10,1998 at 6:00 p,m. in Conference Room 22, Haelm Campus Center, College ofSt Benedict - MEMBERS PRESENT: Mayor Kenneth J. Hiemenz, Bob Loso, Cory Ehlert. Mary Niedenfuer, Ken Twit. Clerk! Administrator Rachel Stapleton. / OTHERS PRESENT: Chad Carlson, Bradley Lindgren, Ron Euteneuer, Joseph Bettendorf, Richard Taufen, James Graeve. Mayor Hiemenz called the meeting to order at 6:08 p.m. with Councilors Loso, Twit, and Ehlert present, and stated the purpose of the meeting is to address the status of the Police Department and Council chambers building. He stated decisions need to be made on the level of repairs the building needs. He noted the urgency in making repairs if salvaging the building is desired, with options being patching the roof or re-roofmg the building. Another option would be to consider another facility. Mayor Hiemenz discussed plans prepared for the American Legion building indicating the building is not large enough to meet the City's current needs. Immediate and future space needs were discussed as well as quotes received for roof repair. . Niedenfuer arrived at 6:20 p.m. Other options discussed were constructing a pitch roof on the building, ADA requirements and costs to bring the building into compliance, as well as other current building needs. Consideration could be given to replacing the City Hall and City Hall Annex, allowing the Police Department to temporarily locate at another site, perhaps at the new Fire Station. The Insurance Adjuster had indicated the interior damage caused by leaking would be covered. There was further discussion as to the extent of coverage, such as replacement trusses. It was agreed10 have the adjuster review the damage more thoroughly in the attic area and give a clear estimate of the insurance coverage as soon as possible, The Insurance Adjuster will be asked to perfonn an inspection of the building with Ron Euteneuer, Richard Taufen, and Bradley Lindgren. . Chad Carlson discussed the role the EDA could playas a fInancing mechanism. There was discussion for a levy referendum to fInance a new facility to accommodate the Police Department, Administratión, Council chambers, and Senior Citizen meeting room needs, Other suggestions were to consider a corrimunity library with the plans. Joe Bettendorf will have an estimate prepared for updating the space needs study, Mayor Hiemenz will discuss with the Fire Chief the possibility of locating the Police Department in the new Fire Station if an emergency occurs requiring vacating the building, . · The meeting was adjourned at 8: 15 p.m. with a motion by Loso; seconded by Twit. Ayes: Hiemenz, Loso, EWert, Niedenfuer, Twit. Nays: None. Motion carried, c;d "~ ~vJ~ v Rachel Stapleton <:lerk/AdrninUstrator · · ') . CITY OF ST. JOSEPH 21 First Avenue NW p.o, Box 668, 51. Joseph, MN 56374 (320) 363-7201 Fax: 363-0342 I.~ The request of Mike Kittridge for a Special Use request came before the Planning Commission at a public hearing held on February 2, 1998. The citU =., purpose of the hearing was to consider a Special Use Permit to allow for the construction of a Truck Storage Facility. The proposed building will be 84' x MAYOR 50' and will store semi trucks. The property is zoned Industrial and St. Joseph Kenneth J, Hiemenz Code of Ordinances requires a special use permit for all uses. Notice of this matter was duly served and published. CLERKi In consideration of the information presented to the Planning Commission and ADMINISTRATOR Rachel Stapleton its application to the Comprehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the following findings: COUNCILORS Findings: The proposed use is consistent with St. Joseph Code of Bob Loso Ordinances 52.8 subd 4(a-k) Cory Ehlert Ken Twit Approval is based on the following contingencies: INiectenfuer The property owner will landscape the property after the improvements are constructed on Joseph Street. Based upon these findings, the Planning Commission recommended approval of a Special Use Permit to allow the construction of a Truck Storage Facility on the following described property Lot 003 Block 002 Rennie Addition These findings and recommendations were approved by a vote of 6 to 0 by the St. Joseph Planning Commission on February 2, 1998. ,,] (;J:ay {Á¿£~ J y Weyrens Secretary of the Planning Comnùssion . J _~ .. 0 0 0 . 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LQ Ii I-i f--' 1-'- p¡ ro ro :::I rt '< '< 1-'- 0 PJ Ii "IjtIj ::u z ~2:: ~ oroG) !3 ¡::::: '< ¡::::: CD :::I ro (f) LQl-irt 1-'- :::I 1:0 c:: ::a m :Þ c:: (J) 0 ~ "TI -0 n OJ ::a c - .- -' s:s: to - ~'w "'Qj . ~ U1 ü1 ::c ........... tJl;:;: m '" -' -< :r: +>-0 m to+>-:t2: 6'¡" (V (I' Q---l.:J- -'-.Qc 0 o --.I (V 2: STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES FY FUND AGENCY ORG APPROPRIATION UNIT ACTIVITY OBJECT CODE R29 3719 300 3191 5BOO AMOUNT VENDOR NUMBER PO NUMBER $500.00 09495301000 23000000573 RECIPIENT: ST JOSEPH FIRE DEPARTMENT, ST JOSEPH, CITY OF TOTAL REIMBURSEMENT SHALL NOT EXCEED: $500.00 COOPERATIVE FORESTRY ASSISTANCE REIMBURSEMENT AGREEMENT THIS AGREEMENT, is made between the State of Minnesota, acting by and through the Commissioner of Natural Resources hereinafter referred to as the "State" and the above named "Recipient". WHEREAS, the State has established a program to reimburse fire departments in rural areas and communities with a population under 10,000 for the costs of equipment needed to prevent, control and suppress wildfires; and WHEREAS, the State is required by Minnesota Statutes § 88.10 to prevent and extinguish wildfires and is authorized under Minnesota Statutes § 84.025, subd. 7, to contract with local units of government and private persons as may be necessary to perform the State's duties; and . WHEREAS, Recipient is a governmental unit having a population of less than 10,000 or is a fire-fighting entity ocated in a rural area under 10,000 population and is otherwise eligible for financial assistance under the State's program; and WHEREAS, Recipient has filed a request with the State to reimburse it for its equipment costs (hereinafter referred to as the "Project") and the request is incorporated herein by reference; and WHEREAS, the State has approved funding for the Project; and WHEREAS, financial assistance to the Recipient under this agreement shall not exceed 50% of the total approved Project costs for any fiscal year. NOW THEREFORE, It is agreed between the parties hereto: I. REIMBURSEMENT. The State agrees to reimburse Recipient for up to 50% of the reasonable net cost of items purchased or expenditures made in accordance with the approved Project as shown as Exhibit A. The total amount of reimbursement shall not exceed the amount stated above. To receive reimbursement the Recipient shall submit the original or a verified or certified copy of the invoice for a) items purchased and paid for or b) other costs incurred, together with a canceled check or other documents suitable as evidence of the expenditures. All expenditures must be made after final approval of this grant and prior to July 30, 1998. II. TERM. This agreement shall be effective upon such date as it is executed as to encumbrance by the Commissioner of .nance and shall remain in effect until all obligations set forth in this grant have been satisfactorily completed. III. TERMINATION - STATE FINANCIAL LIABILITY A. It is understood by the State and the Recipient that this Agreement is contingent upon the availability of State funds. If at any time such funds become unavailable, this Agreement shall be terminated immediately upon written notice of such fact by the State to the Recipient without any obligation on the State to provide further funding to the projec* B. This Agreement may be canceled by the State "with cause". "With cause" shall mean that the Recipient i not complying with the terms of this Agreement. In the event of such termination, Recipient shall have 30 days' written notice of termination stating the reasons therefore. The Recipient shall have until the termination date to take corrective measures to eliminate the reasons for termination. If not corrected within such time, this Agreement shall terminate as provided in the notice and Recipient shall return all funds provided under this Agreement. IV. ANTI-TRUST PROVISION. The Recipient hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this Agreement resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. V. SPECIAL CONDITIONS A. Any equipment for which funds are provided under this Agreement must be used solely for prevention, suppression, and control of fire. B. 1. (For Recipients Which are Units of Government) Each party agrees that it shall be responsible for its own acts and omissions and the results thereof to the extent authorized by law and shall not be responsible for the acts and omissions of the other party and the results thereof. The State's liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minn. Stat. § 3.736, and other applicable law. Recipient's liability shall be governed by the provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466, and other applicable law. This clause shall not be construed to bar any legal remedies Recipient may have for the . State's failure to fulfill its obligations pursuant to this Agreement. 2. (For Recipients Which are Not Units of Government) Recipient agrees to indemnify and save and hold the State, its agents and employees harmless from any and all claims or causes of action arising from the performance of this Agreement by Recipient or Recipients's agents or employees. This clause shall not be construed to bar any legal remedies Recipients may have for the State's failure to fulfill its obligations pursuant to this Agreement. C. Recipient's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the Department of Natural Resources, the State Auditor and their delegates. D. This Agreement is not assignable in whole or in part. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed intending to be bound thereby. . ¡; ~- " February 13, 1998 . The Fire Advisory Board of and Township of St. Joseph met in regular session on Wednesday, February 11, 1998 at 8:00 p, e St. Joseph Fire Hall. MEMBERS PRESENT: St J ph Township Representative Joe Bechtold, City Representative Bob Loso, Fire Chief Dave Theise Clerk/Administrator Rachel Stapleton, St. Wendel Township Representative Richard Schle e OTHERS PRESENT: Dep Chief Dave Theisen called th ing to order at 8:00 p.m. with all members present. MrNUTES: Loso made a mo 0 approve the minutes of the November 5, 1997 meeting as presented; seconded by Bechtold. Ayes: Bechtold, Los , Isen, Nays: None. Motion carried. QUARTERLY FINANC ORT: Deputy Clerk Judy Weyrens presented the 1997 Fourth Quarter Financial Report. Af1 r cussion of various items in the report Loso made a motion to accept the fourth quarter [mancial re 0 econded by Bechtold. Ayes: Bechtold, Loso, elsen. Nays: None. Motion carried. . OLD BUSINESS TANKER GRANT REPORT: Chief Theisen reported that it appears like the Lions futemational grant for the tanker is being denied, although official notification has not yet been received. Out of 35 grant requests, 28 were approved, two were held, and 5 were rejected, The Lions futemational has since established a policy to discontinue giving revenue grants to Fire Departments. STANDARD OPERATING GUIDELTh'"ES: Chief Theisen stated Standard Operating Procedures have been changed from S.O.P.'s to S.O.G. 's. The Board reviewed and discussed them along with the City Attorney's recommendation to include a procedure protecting fire fighters from the transmission of diseases by blood or body fluids by addressing the proper method of physical contact with victims or other fire fighters injured on the job so as to avoid the transmission. Loso discussed consideration of physical fitness requirements to reduce liability on the governments. Bechtold felt physical fitness is a separate issue and Theisen felt it would be difficult to impose on volunteers. There' was further discussion of S.O,G. A Responding to a Call. 1, Emergency call starts at first page and ends at time of signed out. Loso stated the Emergency call should indicate the firefighter is actually responding in order to be covered under Workers Comp, After further discussion Bechtold made a motion to adopt the S.O.G.'s as presented \vith AI) changed to "Emergency response starts at first page..." and the understanding that an amendment would be prepared for consideration addressing the City Attorney's concerns on diseases . transported by blood and body fluids. The motion was seconded by Loso. Ayes: Bechtold, Loso, Theisen. Nays: None, Motion carried. Page - 1 f' ~ , February 13, 1998 · NE\V BUSINESS PAGER REPLACEMENTS: Chief Theisen reported matching grants of $500 from the Department of Natural Resources, and $1,250 from Central Minnesota Emergency Medical Services Council were received for the purchase of replacement pagers, He stated 17 pagers will be 10 years old this year, thereby loosing their warranty status, After short discussion Loso made a motion to purchase 10 new pagers at about $400 each, accommodating the matching grants, renew the expiring warranties on two other pagers and retain the old pagers for backup use, The motion was seconded by Bechtol~. Ayes: Bechtold, Loso, Theisen, Nays: None, Motion carried. PORTABLE LIGHTS: Bechtold made a motion to approve the purchase of two portable charger type lights for the ladder truck, estimated cost $110 each; seconded by Loso. Ayes: Bechtold, Loso, Theisen, Nays: None. Motion carried, LADDER TRUCK REPAIRS: The ladder truck recently had a hydraulic leak and water leak repair, Piping and seals were replaced as well as the pump and ladder were re-certified. Estimated cost of these repairs is about $7,000. It is anticipated that the truck will require a new tank soon. STATE FIRE CONVENTION: Loso made a motion to approve the attendance of two firefighters to the State Fire Convention in Bemidji as requested; seconded by Bechtold. · Ayes: Bechtold, Loso, Theisen, Nays: None, Motion carried, STATE FIRE SCHOOL: Bechtold made a motion to approve the attendance of four firefighters to State Fire School in May, at Bloomington; seconded by Loso, Ayes: Bechtold, Loso, Theisen. Nays: None. Motion carried. Theisen also reported on the need for diagnostic testing of the defibrillator at an estimated cost of $400. TRAINING: Theisen requested to allow about $1,000 for high level rescue firefighter training through the A VII. Bechtold made a motion to approve the training as requested; seconded by Loso. Ayes: Bechtold, Loso, Theisen, Nays: None. Motion carried, FIRE STATION OPEN HOUSE: Open house will be held on Sunday, March 29 with a breakfast served starting at 9:00 am. The American Legion will conduct a flag ceremony at 2:00 p.m. with awards being presented following the ceremony. The Firefighters are donating $3,500 to this promotional event. There is consideration of holding a fund raiser meal at the Fire Station at some future time. EQUIPMENT PRIORITIES Al"ID NEEDS: Chief Theisen discussed the top priority of items needed is a tanker truck; after that will be replacement of the medical van or completely refurbishing the ladder · truck. After discussion of the ISO insurance rating and effect on property insurance premiums, along with the role of mutual aid, Loso made a motion to initiate the process to purchase a tanker truck. Payment for the truck shall be made with $20,610 raised by the Firefighters, with the balance paid from the reserve in the operating funds. The motion was seconded by Bechtold, Discussion - A committee Page . 2 · . · February 13, 1998 will begin to prepare the specifications. Loso also requested infönnation be prepared showing the effects - of the tanker in lowering the ISO rating for the Townships. Ayes: Bechtold, Loso, Theisen. Nays: None. Motion carried. . Loso also requested more infonnation prior to the meeting on items that require financial commitment. Chief Theisen indicated he presents infonnation on the agenda as his schedule does not allow a lotof time to be devoted to meeting preparation. Bechtold felt allittle more expansion to the agenda would be helpful. Bechtold made a motion to adjourn at 9:40 p.m.; seconded by Loso. Ayes: Bechtold, Loso, Theisen. Nays: None. Motion carried. C?~J~ Rachel Stapleton Clerk! Administrator · · Page - 3 -. '- !- - 3 F eb t¿~!3 Bills Payable Page 1 Tl 2:32 PM City of St. Joseph February 19, 1998 .Check Transaction Depart umber Name Amount Comments Description Fund . 25106 DEPT. OF NATURAL RESOURCES 158.77 annual water permit Administration and General 601 25107 MN BOARD OF PEACE OFFICER 15.00 Post license, Dahl Crime Control & Investigation 101 , 25108 A-1 TOILET RENTAL ,6i.21 satelite rental, skating Park Areas 101 25109 AIR COMM OF ST. CLOUD 69.23 replacement battery Communication Service 101 25110 AT & T 6,25 long distance Communication Service 101 25110 AT & T 5.93 long distance Salaries & Adminstrative 101 25110 AT & T 7.81 long distance Communication Service 101 25110 AT & T 20.48 long distance Salaries & Adminstrative 101 25111 AUTO PARTS WEST 19.35 adapter, brake line Maint Shop 101 25112 AUTO VALUE - WEST 44.91 filters, bulbs Street Maintanence 101 25113 BENTEC ENGINEERING 2,000.00 partial final payment Power and Pumping 414 25114 BROWNING-FERRIS INDUSTRIES 5,807.50 refuse collection, reside Waste Collection 603 25114 BROWNING-FERRIS INDUSTRIES 191,09 refuse collection, reside Administration and general 602 25115 BUREAU OF CRIMINAL APPREHENSIO 120.00 3 intoxilyzer school Police Trai ni ng 101 25116 CAMERA TRADER 6.34 film developing Crime Control & Investigation 101 25117 CARLSON, CHAD 92.45 reimb, mileage meals Economic Development Authority 101 25118 C~~LULAR 2000 15.40 cellular phone Street Maintanence 101 25118 CELLULAR 2000 1.46 cellular phone Park Areas 101 25118 CELLULAR 2000 0.95 cellular phone Fire Communications 105 25119 CENTRACARE CLINC 27,00 ECG, Taufen, new fire req Fire Administration 105 25120 CENTRAL MCGOWAN 9.10 medical oxygen Medical Services 105 25121 CITY OF ST. CLOUD 6,599.54 sewer use rental, Jan Sewage Treatment Plant 602 ~5122 COLD SPRING VETERINARY CLINC 80.00 boarding two dogs Animal Control 101 25123 CT FARM & COUNTRY 107.20 tractor repair parts Street Maintanence 101 25124 ENFORCEMENT PRODUCTS 50,98 shirt, reserve Windels Crime Control & Investigation 101 25124 ENFORCEMENT PRODUCTS 8.39 uniforms, Dahl Crime Control & Investigation 101 25124 ENFORCEMENT PRODUCTS 1,168.28 uniforms, Dahl Crime Control & Investigation 101 25124 ENFORCEMENT PROOUCTS 333.25 uniforms, Dahl Crime Control & Investigation 101 25124 ENFORCEMENT PRODUCTS 599.99 uniforms, Dahl Crime Control & Investigation 101 25125 ERKENS ALL SEASONS SERVICE 69,22 cleaning service City Hall 101 25125 ERKENS ALL SEASONS SERVICE 69,23 cleaning service City Hall Annex 101 25126 FIRST STATE BANK 9,80 collection fee Administration and General 601 25126 FIRST STATE BANK 9,80 collection fee Administration and general 602 25126 FIRST STATE BANK 9.80 collection fee Waste Collection 603 25127 G & K SERVICES 43,95 towels, fire hall Fire Station and Building 105 ~5128 GOPHE~ STATE ONE-CALL 7.87 notification fee Adminis:íation and General 601 25128 GOPHER STATE ONE-CALL 7.88 notification fee Administration and general 602 25129 HAWKINS CHEMICAL, INC, 24,00 water test Administration and General 601 25129 HAWKINS CHEMICAL, INC. 11,00 water test Administration and General 601 2512~ HAWKINS CHEMICAL, INC. 12.00 water test Administration and General 601 25129 HAWKINS CHEMICAL, INC. 94.00 sewer tests Sewage Treatment Plant 602 25130 HIEMENZ, KENNETH 5.65 reimb, telephone Mayor 101 ::5131 :!CRIZON ROOFING, INC 298.88 repairs to roof City Hall 101 25132 LEE'S ACE HARDWARE 120,04 repair supplies Street Maintanence 101 25122 LEE'S ACE HARDWARE 26.79 repair supplies Administration and General 601 25132 LEE'S ACE HARDWARE 122,09 repair supplies Fire Fighting 105 251?~ LEE'S ACE HARDWARE 6.96 repair supplies Sewage Treatment Plant 602 8:: :::: LEE:: ACE HARDWARE 21.96 repair supplies City Hall 101 .' .,_ LEE J ACE HARDWARE 8.86 repa r supplies Park Areas 101 25132 LEE'S ACE HARDWARE 39.51 repa r supplies Maint Shop 101 ... .. II . i3,Feb 1998 C,~ills g~ya?le h Page 2 'íl 2:32 P~1 1 Y 0 ¡ c, osep February 19, 1998 :heck Transaction Depart · NU'1ber Name Amount Comnents Oeser iption Fund 25133 MASTER RADIATOR 633.26 repair loader Ice & Snow Removal 101 25133 MASTER RADIATOR 0,00 repair loader Ice & Snow Removal 101 25134 MENARDS 26.16 plastic storage container Street Maintanence 101 25135 MINNESOTA RURAL WATER ASSOC, 37,53 water works manual Administration and General 601 25136 MN COUNTY ATTORNEY ASSOC 24.05 Forfeiture forms,booklet Crime Control & Investigation 101 25137 NORTHERN STATES POWER 1,441,83 street lighting Street Lighting 101 25138 OMS POLICE SUPPLY 46,95 drug test kit Crime Control & Investigation 101 25139 POSTMASTER 96,00 3 rolls stamps Salaries & Adminstrative 101 25139 POSTMASTER 96,00 3 rolls stamps Crime Control & Investigation 101 25139 POSTMASTER 28.34 bulk permit, utility Administration and General 601 25139 POSTMASTER 28,33 bulk permit, utility Administration and general 602 25139 POSTMASTER 28.33 bulk permit, utility Waste Collection 603 25140 RAJKOUSKI HANSMEIER LTD 1,004,60 general legal fees City Attorney 101 25140 RAJKOWSKI HANSHEIER LTD 2,100,00 police legal fees Crime Control & Investigation 101 25141 RUDOLPH'S INC 98.49 tractor repairs Park Areas 101 25142 SEH 151.00 review sewer rates Sewage Treatment Plant 602 25142 SEH 1,131,75 engineering, Industrial Industrial Development 101 25142 SEH 118.80 engineering, East MN Street Maintanence 4' , Lv 25143 ST, CLOUD TIMES 279,72 publish budget sumnary Cou nc i 1 101 25143 ST, CLOUD TIMES 24,36 Kittridge hearing Legislative Committies 101 25144 ST. JOSEPH FIRE DEPARTMENT 12.00 box rent Fire Administration 105 25144 ST, JOSEPH FIRE DEPARTMENT 126.00 smoke eater subscription Fire Training ''', · 1 v..... 25144 5T. JOSEPH FIRE DEPARTMENT 62,00 lake region meeting Fire Training 105 2S145 S', JOSEPH TOWNSHIP 600,00 shed rental, salt/sand Ice & Snow Removal 101 2514ó ~~APLETON! RACHEL 93.30 TIF seminar expenses Salaries & Adninstrative 101 25146 S~~PLE¡0N RACHEL 80,47 TIF seminar expenses Econonic Developnent Authority 101 25147 STUEVE'S GARAGE INC 57.08 '93 Ford, LOF ènd repa rs Automotive Services 1l'H LV' 251~7 STUEVE'S GKRAGE INC 36.97 '92 Chev, LOF and repa r3 Automotive Services 101 25147 STUEVE'S GARAGE IHC 8.00 tire repa r Automotive Services 101 251J3 ~A8CR, ANTHONY 130.00 psycholog cal, Dahl Crine Control & Investigation 101 =~149 US WEST COMHUNICATIO~S 17,30 telephone service Sewer Lift Station 602 ¿SlJ9 JS ~EST COMMUNICATIONS 52,64 telephone service CJ~8u~i:ation Service 101 :Sl~9 us WEST COMMUNICATIONS 52.64 telephone service Sewage Treatment Plant 6(';) J~ 25149 US WEST COMMUNICATIONS 53.17 telephone service Fire C~~~u~ica:ions ,"c l\l~ 25149 ~S WEST COMMUNICATIONS 98.90 telephone service Administration and General 601 25149 jS ~EST COMMUNICATIONS 53.17 telephone service City ;~2:1 101 25149 US WEST COMMUNICATIONS 60.22 telephone service Administration and general 602 :S:~9 US WEST COMMUNICATIONS 60,23 telephone service ~aint Sh0P 101 25[49 US WEST COMMUNICATIONS 158.74 telephone services Salaries & Adninstrative 101 2~:l9 US WEST COMMUNICATIONS 250,30 telephone services EconCê;ic Development Authority 101 25149 US UE5i COMMUNICATIONS 265,51 t lephone services Communication Service 101 :::50 ZEE 5ì ,24 f rst aid supplies Maint Shop 101 25151 ZEP MANUFACTORING 333,95 C Baning solvents Maint Shop 101 --------- '~-:nd Totdl 28,775.50 · ~ ~ , . Over Time & Call outs 'ay Bechtold January 23, through February 5, 1998 Rachel Stapleton 12-26-98 5.50 hrs snow removal Comp Balance 79.50 + 0 - 0 = 79.50 01-31-98 2.00 hrs weekend work Vacation Balance 200.00 + 0 - 0 = 200.00 02-01-98 2.00 hrs weekend work < Mike Sworski Vacation Balance 224.00 + 0 - 0 = 224.00 Comp Balance 0.00 + 0 - 0 = 0.00 01-26-98 6.00 hrs snow removal Joel Bill Comp Balance 9.00 + 0 - 1 = 8.00 01-27-98 1.00 hrs 11 hour shift Vacation Bal 112.00+ o - 0 = 112.00 01-29-98 2.00 hrs Court 02-05-98 2.00 hrs Court Dick Taufen Vacation Balance 01-25-98 2.00 hrs snow removal Comp Balance 12.00 + 7.5 - 0 = 19.50 01-26-98 6.00 hrs snow removal Holiday Balance 45.00 + 0 - 0 = 45.00 Comp Balance 98.00 + 3 - 1 = 100.00 Mary Generous Vacation Balance 261.00 + 0 - 0 = 261,00 Comp Balance 68.75 + 0 -.25 = 68.50 Judy Weyrens Vacation Balance 160.00 + 0 - 0 = 160.00 Comp Balance 80.00 + 0 - 0 = 80.00 Jean Gustin Vacation Balance 200.00 + 0 - 0 = 200.00 02-02-98 1.00 hrs cover shift Jeff Young .mp Balance 53.00 + o - 2 = 51. 00 01-24-98 2.00 hrs Cover shift cation Bal 120.00 + o - o = 120.00 01-26-98 3.00 hrs cover shift/burglary oliday Bal 25.00 + o - o = 25.00 02-02-98 1.00 hrs cover shift Brad Lindgren Comp Balance 80.00 + 0 - 0 = 80.00 Vacation Balance 230.00 + 0 - 0 = 220.00 02-02-98 7.00 hrs burglary follow-up Holiday Balance 35.00 + 0 - 0 = 35.00 (went to fergus falls jail to interrogate sus~ect) Comp Balance 52.25 + 10.5-10 = 53.25 Jim Marthaler Vacation Balance 120 + 0 - 0 = 120.00 Holiàay Balance 36 + 0 - 0 = 36.00 01-24-98 2.00 hrs weekend work 01-25-98 2.00 hrs weekend work Brad Meyer 01-25-98 2.00 hrs snow removal 01-26-98 6.00 hrs snow removal 01-25-98 1.)0 hrs cov~r shift 01-26-98 1.00 hrs cover shift Comp Balance 45.00 + 0 - 1 = 44.00 01-27-98 1.50 hrs cover shift,burglary Vacation Balance 202.00 + 0 - 0 = 202.00 Comp Balance 19.00 +5.25- = 24.25 Vacation Balance 190.00 + 0- 0 = 190.00 Holiday Balance 35.00 + 0- 0 = 35.00 Chad Carlson 02-02-98 1. 00 hrs Elk River City Hall 02-02-98 2.00 hrs Planning Commission 02-05-98 2.00 hrs City Council Mtg Comp Balance 42.50 + 7.50 - 00 = 50.00 Vacation Balance . . - . ~ CITY OF ST. JOSEPH · 21 First Avenue NW P,O, Box 668. St. Joseph, MN 56374 (20) 363-720 I Fax: 363-0342 MEMO ~ lGi1g~ Date: February 13, 1998 :\IWOR Kenneth], Hiemenz To: Honorable Mayor H~Z and Members of the City Council ~ CLERK! From: Judy we~ . AmIL'iISTRATOR Re: Audit 1997 Rachel Stapleton ~ COU:-\CILORS The 1997 Audit is scheduled to begin on March 2, 1998 and will last Bob Loso approximately 4 to 5 days. The preparation for audit requires additional work Cory Ehlert above and beyond the normal work load. Much of the work includes time Ken Twit consuming tasks and can be completed in a more efficient manner without 1\lary Niedenfuer answering phones or helping walk-ins. · While some of the tasks have been completed, many have not. Some of the tasks rely on information from other agencies and could not have been completed until now. Most of the other work requires that the bank is balanced through January 1998 (which I have yet to complete). At this time I am asking the Council to authorize overtime/comp time and juggling or work schedules of the Office Staff to complete the work. I am anticipating the work will take approximately an additional 10 to 20 hours. Some of the work includes: pulling invoices of all capital purchases over $1,000; detailing all expenditures for legal expenses; compiling and preparing accounts receivable to include utility billing; prepare a schedule of general fixed assets; prepare depreciation schedules (water and sewer); prepare and record accounts payable; prepare a schedule of all unused sick leave, vacation, holiday and comp time; prepare copies of all special assessments receivable; compile all grant activity during the year. This is a partial list of the items to be completed. If you have any questions, please feel free to contact me. Thank you for your consideration. · . . . RESOLUTION A RESOLUTION REQUESTING THE MINNESOTA LEGISLATURE TO ADOPT LEGISLATION ENABLING THE CITY OF ST. JOSEPH TO IMPOSE A SALES AND USE TAX OF UP TO ONE PERCENT, AND AN ADDmONAL SALES TAX ON LODGING AND FOOD AND BEVERAGE OF UP TO ONE PERCENT TO PAY FOR ALL COST ASSOCIATED WITH DEVELOPING THE CENTRAL MINNESOTA EVENTS CENTER. WHEREAS, the City of St. Joseph has participated in the Central Minnesota Events Center Study Task Force; and, WHEREAS, a large multi-use indoor facility will enhance the quality of life in Central Minnesota by increasing opportunities for large social, cultural, recreational, athletic, educational, religious, commercial and civic events; and, . WHEREAS, the economic base of the region will be strengthened by bringing more visitors to the commurùty and increasing business and employment opportunities for commurùty residents; and, WHEREAS, the Central Minnesota Events Center Study Task Force has endorsed and has requested its member local governments and organizations to support the development of an event center in Central Minnesota; and, WHEREAS, the Cities ofSt. Cloud, Sauk Rapids, Sartell, Waite Park and St. Joseph, the School Districts of Sauk Rapids and Sartell and St. Stephen, and the Counties of Sherburne, Benton, and the Chamber of Commerce have endorsed the Central Minnesota Events Center project; and WHEREAS, the Governor of the State of Minnesota, through the Minnesota Amateur Sports Commission, has proposed funding $25,000,000 of the cost of developing a regional events center in Central Minnesota; and WHEREAS, the Central Minnesota events Center Study Task Force has overwhehningly recommended that the attached draft legislation be approved by the City of St. Cloud and any other City wislùng to participate. NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL FOR THE CITY OF ST. JOSEPH THAT THE MINNESOTA LEGISLATURE IS REQUESTED TO APPROVE THE ATTACHED LEGISLATION DATED JANUARY 28, 1998 Approved the 19th day of February, 1998. . " FEB-12-98 THU 01:57 PM MAYORS OFFICE FAX NO. 3202557293 P. 02 '-, , . . RESOLtmON NO. 1998..2-43 . A RESOLUTION REQUESTING TIIE MINNESOTA LEGISLATURE TO ADOPT LEGISLATION ENABLING THE CITY OF ST. CLOUD TO IMPOSE A SALES AND USE TAX OF UP TO ONE PERCENT, AND AN ADDTIONAL SALES TAX ON LODGING AND FOOD AND BEVERAGE OF UP TO ONE PERCENT TO PAY FOR ALL COST ASSOCIATED WITH DEVELOPING THE CENTRAL :M1NNESOTA EVENTS CENTER. WHEREAS, the City of St Coud has participated in the Central Minnesota Events Center Study Task Force; and, WHEREAS, a large multi--use indoor facility will enhance the quaJity of Me in Ccn1ra1 Minnesota by increa8ing opportunities for la1ge socùù, C11lttn1, recreatíona1 , atbleti.c, educational, religious, conunerçÎa] and civic events: and, , WHEREAS, the economic base of the region will be strengthen by brining more ~ to .the community and increasing busmes! and employment opportunities for ~u:nity residents; and, . WHEREAS, the Central Minnesota Events Center Study Task Foroe has endorsed and has requested its memb~ toeal governments and organizations to support the development of an event center in Central Minnesota; and, WHEREAS, the Cities of Sl Cloud, Sank Rapids, SArteJ¡ Waite Park, ,and St Joseph, the School Districts of SaWc Rapids and Sarten and St Stephen, and the Counties of Sherburne, Benton, and the Chamber of Commerce have endorsed the Central Minnesota Events Center project; and WHEREAS, the Governor of1he State of Minnesota, through the Minnesota Amateur Sports Com'lt1i~síon, bas proposed funding $25,000,000 of the cost of devel0pì0g an regional events center in Central Minnesota; and WHEREAS, the Central Minnesota Events Center Study Task Force has overwhehnin1y recommended that the attached œ-aft legislation be apprpovcd by the City of Sl Cloud and azt}'" other City wishing to participate. NOW, THEREFORE, BE IT RESOL \lED BY THE COUNCll.. FOR TIm CITY OF ST. CLOUD THAT THE MINNESOTA LEGISLATURE IS REQUES~ TO APPROVED THE ATTACHED LEGISLATION DATED JANUARY 28,1998. Approved me 2 Day of February, 1998. . FEB-12-98 THU 01:58 PM MAYORS OFFICE FAX NO. 3202557293 p, 03 FEB-: >98 WED 8:29 AM C ¡?Y OF SARTELL F AX NO. 3202533337 p, 4 . . . . 1 JrulU~r)' 28, 1998 A Bill for An Act 2 3 relating to fmancing of capital improvements: 4 authorizing spending to acquire and to œtter public Iffild and 5 buildings aud other public impravemmts of a ~pita1 nature; to G fina~e opðrating deficits should they occur. authorizing local 7 option taxes fur the purpose of funding the Central MinMsota 8 Events Center and rela.ted uses. 9 10 BE IT F.~ACTED BY THE LEGIST .ATURE OF THE STATE Of ~íIN:\ESOTA.: 11 12 Section L {LOCAL OPTION TAXES.] 13 SubdivisiolLL [SALES A'ND l:SE TAX ..\CTHORIZED,] Th~ Citi.::s ofSt 14 Clond. Sauk Rap-ids. SMt¡;:lL WaikPack and St. Josephu}!\y. bv ordinR}lce. l:í impose. for ~1e pL\rpo~s specified in subdivìsion..l fI Sflles and U~ tax of up tp on~ lG percent. The Citi~s ofSt. Cloud...,Sauk Rapids. Sarte.U. \Vail~ t'ßrK and St Jo.seph . 17 may, by ordinal,ce. impose. for the pJ.lrposes speçi[Ied in subdivision l.ill1 18 a~1tional snles and l1sð tax oflJp to one percent 011 tile fumisbillf:. oreUfl1'Íng. or 19 s~(VÎ11i tor n. consideration of fQ¢, meal~. or drinks L\l1d the filmi!'hing tÇ>( R 20 yql1sjderntÎon of 10d~inº, and re¡~ted SerY1C?5 bv a hotel. roóming hO\1se, tourist 21 çQ.urt? m?tel o~ trailer camp and oftllð granting of any sintìlarlilXns~ to use real 12 ptQJ":."1iy other thaJ' th~ rentit18 or leasin~ lliereof for a conmlllOllS period of 3.Q 23 dRVS or moæ. The provjsil,)n~ ç¡L\fiIUttsota. Statutes. s~ctiO\J ~97.~.48 eovem the 24- imDQshioü. ndministralion. çpllectiol1. find enforccment oftl)e taxes auth9riz€d 1 . - , FEB-12-98 THU 01: 58 PM MAYORS OFFICE FAX NO. 3202557293 P, 04 FEB-11-98 WED 8:30 AM Cl?Y OF SAR7ELL F AX NO. 3202533337 P. 5 - .- . . . 1 "ndðr the S1Jbdivision. -- ------ - 2 Subd.2. [EXCISE TA.'X AUTHORIZATIO).¡.] KS)twithstalldiog 3 ~1itmcsota S1at1.1tes section 477A. 016~ or any other contr~ provision of Jaw 4 ordinance Of city charter the cities idèt1tified in subdi'lision 1111@'Y by ordinancð, 5 lmpose for the pUrDD~e sp~cified in subdiYision 3. an excise ta:-c of]Jp Í2 520 per 6 motor \'~hjck a~ defiu~ by Qrdimmce. purc-ha5~ or acauired from UIJ,V person 7 ~ngagðd \\'hhìn the city in the husin~ss of S"Uil1i motor vehicl~s at r~tnH. g 9 Subd':'''. [USE OF REVE~1.;ES.] R¢venues receivad from th~1'~xes . ]0 a.u1hOl'ized bv rubdivisÎons 1 and.2 omst b~ med In pay Jh~ c~~t of cone<ilin~ 11 taxe~. to pa'\" aU or a part of the capital or admjnistrative C()~t of !h~ nCQuigition. 12 COJl$tructioo and improvement Of1h~ Cemral Minnèsot'a Eycnts Center and r~]nted 13 lli1 ang offsiM irnprovemen~: s~cur¡~pa:'i.tJg debt service on bonds is§JJed for 14 the orojec1 tloder subdivision 4_ and in the tirst five v~ar.s an opvratin¡ d~fici1.jf IS anY c'X.Ì$t.......AH revenue collec!ed in exCè~~ of the amount lleeç!ffi-to pay,!1ebt'se.rvice 16 QI1 1he Cen,tral ~fi1Jl1esota Events Center m~,he used by 1he taxing jurisQiction for 17 t¡le acquisition and impro'Yßn~nt of park hmd and OpeD sp.\œ. the pmcb~s~. 18 renovation anct'orconstrl1ctÎon ofp~ndîllg5 alld land primalily l1~ed f('l,the 19 arts. librari~s. !Iud coU'u.nllnity c~ntcn;. In a<Jdi1'ìon.~:S~~$S rev~mtes J)l(~ ~ . 2 FEB-12-88 THU 01:58 PM MAYORS OFFICE FAX NO. 3202557283 P. 05 . FEB'-11· 98 WED 8:30 AM CITY OF SARnLL ¥AX tlQ ~ZU~~jjj31 1'. b , ¡ ~ . . , . 1 ; . : 1 u1jli1Î7,ed fl')!' th-ð debt s.arvic~ paymeJ,)t on any bonds iS~\lerl tòr actiyitið~ authoriw 2 in ,his subdívlsÜm. 3 Subd. 4. [Bonds. J lltc cities named in subdivision 1 may iS$lI~ bonds of 4 ~ch cit' in an aggreg~te ßI)lQunt to pay capit'\l and admil}istrative ~xp~nse~ for Ihe ~ ß£..CU!isition. com;tructio1l ffi)~ improvement of1he CenlrtlJ Minne'io1n Ewnts Cen.!g,.. 6 111\3 (kht r~vrescnt.ed hy thð boll~SJ1Hl:.t not be. j!1cludoo in compll1jll~ any debt , 7 1ìmitnt\çm lIVpliCàhle to tho: cìti~s. and thvev\' oftaxt1s i'çquir~ bY ;VIinn~sotl.1 8 St~hltM 475.61. to pav the w:h1CjpIJ! of and ínterðs1 on1hc bonds nm~t 110t l)Ç 9 sl1bi0Ct tö any tðvy 1imítatiQD or b-.; ine;1ndeq il1 computillg Or. applying anv le'\'y 10 limitnti.Dl1 applicnhle to the cities. . 11 ~ubd, 5. [TERMLI\"¡\ nON OF TA..XES.} The to.;-z imposoo under 11 &;UP9Îvis:ion 1 and 2 ÐXpìrêS when the CDuncils on¡~ citíèS ì(1~l1tifie.d in subdivisip\) 13 Ldetùrnìin~ 1hat ~\\ftìcie\1t fitnds have b~n r~œi\'cd fr<;\1111he tax to finance tl1è 14 il1iH<'I! CR.pitaLn.ng administrative cQS,t of1he acqt1isitjon. constmctiou. .md 15 improvement of the Central Mùmesota Events Center and to prepay or re1ire 3J 16 matmity th~ principal. interest. and prÇ1nìum Qlt~ on the orìgìnRl bonds issued for 17 !be proíçct under ~ubdiYl~, Any 1i.mds remail1in2: a.fter c91J1P1etion of the 18 pr0Îect And retirement or r~eillption of The bonds nm\' ~ ptaced in 1he g~neral 19 f~Q.(1iLC r;;sp~1ive citi~:5. Th~ tax imposed.J.llxt~r Sllbdh'isiop1 llnd 2j11RY 3 . H.B-12-tlH ïtlU u1 :b9 pM MAYORS O~FICE FAX NO. 3202557293 P. 06 . . . FEB-ij-98 WED 8:3i AM C r TY OF SARîELL F AX NO. 3202533JJ'f f. '/ - . , ~ , ,! .. 1 expire at an earlier tim~ ìfth~ city so detem1Încs by ordinancè. . 2 .3 Sec~~- [EFFECTIVE DATE. ] ,.Sections 1 is ðftèctive the day following .- final cqactment. . " . . CITY OF ST. JOSEPH 21 First Avenue NW P.Q,13ox 668, St. Joseph, MN 56374 TO: Honorable Mayor and City Council (320) 363-720 I Fax: 363-0342 SlBrll! FROM: Mike Sworski, Maintenance Dept cibl =m Dick Taufen, Superintendent of Public Works MAYOR DATE: February 13, 1998 Kenneth J, Hiemenz RE: Purchase Request for New Rotary Broom CLERKi ADMINISTRATOR Rachel Stapleton COUNCILORS The broom we are presently using has become worn and requires multiple repairs. Therefore, we are requesting to purchase a new rotary broom to be used primarily for Bob Loso sweeping streets and snow removal from sidewalks and hockey rinks. Cory Ehlert Ken Twit We solicited two quotes for the purchase of a new broom; both purchase prices include Wiedenfuer the trade-in of our present sweeper. Mies Equipment $ 2250.00 Rudolph's $ 2872.00 We propose the expense be divided equally between the Street/Park/Snow Equipment funds. If there are any further questions, please feel free to contact us prior to the Council meeting at 320-363-7727/7201. Thank you for your consideration in this matter. . ,. .. ... ~ ... ~v RAJKOWSKI HANS MEIER LTD. Attorneys at Law . ------.. - _ ____..._.. ,_______u _ ST. CLOUD January 28, 1998 11 Seventh Avenue North p,o, Box 1433 Ms. Rachel Stapleton St Cloud, MN 56302-1433 St. Joseph Clerk Administrator 320/251-1055 City Hall 800/445-9617 P.O. Box 668 FAX 320/251-5896 St. Joseph, MN 56374 INTERNET ADDRESS Re: St. Joseph SCADA ",jhan@doudnet,com Our File No. 18889 Dear Rachel: Enclosed herewith please find the information received from John Benedict re2:ardim: the license for the Bentec matter. If the license has been received bv the ~ ~ J a'1K J. RAJKOWSKI . t City, and is in correct form, I would sUQ:gest that the Council authorize release of the J ~~ ORDO:>: H. HANSMEŒR remaining funds withheld on the contract, except for the sum of $4,000 which was FREDERICK L GRI.-:-¡KE to be held for security for the warranties. I would ask that you verify through Dick THO~IAS G, Jov A.'10VlCH that the license was received. JOHN H. SCHERER PAI.1. A, R~JKOWSKI t Let me know if you have any questions. KEVh'1 F, GRAY W¡LwA~t J. CAS!ßtAN Very truly yours, RJCHARD W, SOBALVARRO RAJKOWSKI HA1~SMEIER LTD. B,,:JGET :-'1. L¡:'-:OQtHST BRIAN L WllLl~MS (jJÇZ LùTTE R, H.~NSE~ ~n H. Scherer FRA~' ¡. RAIKOWSKI ""0 JHS jbaz R;{"~.,,!{c w. :;"~3A{.\'ARRO.~ Enclosure ."C~!: ~:o TO 'R.'\L'"::Œ ~ ~CRTH DAKCTA. t\gell \ lS889\aiO 12898,011 G..;o:u:x '.... i-f.. H \:-õ5\IEŒR I~ ~"~7H D";....'T.\ ,\:\.o WlSCCNS~. P.\L:' .\_ !\,.I"'"W~K.I:s \\"!SCO:-';St-l. .\;"~ \\'::":":.-\\1 I. Cr.SHMA:-' ¡::.,¡ So.. :.rn D 'KO':' A. . . ~lf~IB~R OF A\tERIC.\N ~\ '_\:\n l'F TKI.\L .-\C\"CX:.\TES. t ~l,\l.IfIEO .-\DR :'\I EI."t'RAL !' " '.. ,- . <~ . ~ CITY OF ST. JOSEPH 21 F-irstAvcnue NW P,O. Box 668, St. Joseph. MN 56374 (32~ 363-7201 Fax: 363-0342 '. ¡Cnu ii=m February 19, 1998 ç- :\IAYOR Kenneth J, Hiemenz Mr J hn B d' t J: . 0 ene IC BENTEC CORPORATION CLERK! 13050 Pioneer Trail AmlINISTRATOR Eden Prairie, MN 55347-4113 Rachel Stapleton Dear Mr. Benedict: COU:\CILORS , The City Council for the City of St. Joseph authorized payment of $2,000 (withheld from the Bob Loso Cory Ehlert November 13, 1997 payment until the radio licensing process is completed) to your fIrm. Ken Twit Richard Taufen has verifIed receiving the radio license from FCC as required, eNiectenfuer Therefore enclosed please fmd a check of $2,000 for this payment. The City of St. Joseph is retaining $4,000 for warranty as discussed in a letter of November 13, 1997, If you have any questions or concerns, John, please call me at 320-363-7201, Sincerely, Gc¿~;b~hV Rachel Stapleton Clerk! Administrator RCS:r copy: Richard Taufen Ken Hiemenz Joe Bettendorf John Scherer Ú e - - A Moving Experience Ehlers Advisor Ehlers & Associates, Inc. Happy New Year! The staff of Technology Ehlers & Associates is committed to Ehlers & Associate wishes you an The ability to process and exchange helping local governments better enjoyable and successful 1998, Ehlers information will continue to shape understand the issues that shape public year begins in our new office building, public finance. By building our own finance, Please contact us with your In December, we completed space, we designed the technology questions and comments, construction of a 13,425 square foot capacity required to keep pace with office building in Roseville (MN) , After these changes. Some important Roseville (MN) Office more than 37 years in Minneapolis, we enhancements include improved 3060 Centre Pointe Drive leave downtown with many good Internet access, immediate voice and Roseville, MN 55113-1105 memories, The building and the move data communications between our (612) 697-8500 bring us great enthusiasm and Minnesota and Wisconsin offices, and excitement. greater network reliability, Brookfield (WI) Office 375 Bishops Way, Suite 225 The move is about more than bricks, Economics Brookfield, W153005 boxes and a new address, It involves the New construction offered the most (414) 785-1520 nature of our business in the coming affordable long-term solution to our On the Internet at years, space needs, By controlling the cost of www,ehlers-inc,com office space, we continue our long Growth standing commitment to providing cost We have grown in both Minnesota and effective services, Wisconsin offices, We need more space, Ten years ago, Ehlers employed a staff Identity of15, By 1997, the staff grew to 31. In Ownership brings a sense of pride and Minnesota, we surpassed the capacity of of place, The feeling is much like our downtown location, Our moving from an apartment to a house, commitment to service will bring new We have a place to call "home" for many services and new clients, Careful and years to come, well planned growth will continue, Access Facilities Our new location makes a visit to our Interaction, efficiency, educationmkey offices easier than ever before, No elements of our office design, We more downtown traffic and one-way designed space to fit our needs, streets, No more parking ramps and I n The Office is important, but skyways, About two minutes after you space an leave the highway you will walk in the Advisor..... unseen part of our work. We use it to front door. crunch numbers, write documents, and take bids. In this time of cell phones We have installed a new telephone and A Moving Experience "" , " 1 and laptop computers, some of this voice mail system, This system makes Sal Massa Joins Ehlers, , , , , " 2 work could occur anywhere, But us more accessible and improves our Look Out For Falling Rates .. 3 without an office, you give up the ability to respond to your messages, Ehlers Directory , , , , . . , , , " 4 interaction of our staff as a team, Our work combines the talents and (Continued on next page) Summary of Area experiences of many people, The new Bond Sales , , , , . . ., See Insert office design promotes these efforts, In support of Ehlers' commitment to education, the office includes space for staff and client training, Ehlers Advisor .:. January 1998 Sal Massa Joins ~ --..., Ehlers' Wisconsin Please join us at an Office open house to celebrate our new office . Education Team Adds Staff to Expand building. Services For Wisconsin Schools ; ! Weare pleased to announce the FridaY" March 6 addition of Sal Massa to the professional financial advisory staff in 3:00 p.m. to 6:30 p.m. our Brookfield (WI) Office, Sal brings 1 Ehlers more than 30 years experience in To assist us in planning for the the securities industry. He has worked for finns in New York, Chicago and open house, your RSVP is Milwaukee, respectfully requested. Sal's expertise lies in management as a Please contact Diane Hinds financial and operations principal and at (61£) 697-850£ experience working with local school districts, He will help us further ,'~. .-~.- "7,?t¿,:~~~¿.::i$~" ~ "\", expand the services we provide our clients in Wisconsin, ", -----.... '0 - -----.---/ While SaPs primary focus will be on education and working with school - districts, his background spans municipal finance, He will be actively .~ :~rs!~:; E;! involved in all aspects of our business, Ehlers is pleased to have Sal as a member of our team, The mission of Ehlers & Associates Ehlers & Associates is to deliver the 3060 Centre Pointe Drive highest standard of independent Roseville, Minnesota ð financial advisory services to our clients ::o;,;~:.' Rea:! D by: ~ ,,~;"" ;>,- .'= r->, ~- - - - ..- 1- Identifying, antiCipating, and S:a!" H-~~_" a. lS understanding the ever-changing forces that affect the present and ~ shape the future of our clients, I.! ~~~ =3; ~'s 5: ~ i!~\ 2, Creating and implementing customized solutions to serve Moving (from page 1) clients' needs, and You can now call direct to every member of our staff. (A listing of staff phone 3, Attracting and retaining the numbers and e-mail addresses can be found on page 4 of this newsletter.) The voice highest caliber employees, mail system enhances our ability to manage incoming messages, Adding Sal helps us achieve our This is a major undertaking for all of us, We are excited about the results and the mission, His commitment to the Ehlers potential for the future, The building is also a symbol of Ehlers' commitment to vision, along with that of the rest of the providing ongoing support to our clients. Ehlers' staff, help ensure our clients of --- the highest level of personalized and We hope that you will come visit. The welcome mat is out and the coffee pot is on, professional service, You are also invited to our open house on March 6. See the invitation and map above. 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" £~ ~~~ ~~~~~~~~~ ~~~~~~~~~~~~~~~~~~ --~----------------------~- -~------------------------- --------------------------- ---~---------~-------~----- ------------------------~-- ~---------------------~-~~- - . . . . . - - - - . - . . . - - - . . . . . - - - . x-= gg~g3~~~~g~~g~g~~g~~~g~~~g~ X~= ~~~===-=~,~==~=~-==X_N~~~=~= ~~~~~~~~ ~~~~ ¿¿¿~~~ ~~~ ~; '-.1"". .-, ~ Ž ~ = - ~ ~ i ~ ~ ~ - - - ~ - ~ ¡ ~!~ = ... -...) '.) :.;~ 1 ,5 ~ i í t .....::.r.~ 222 ~~- ~~~~~~-~--~~~~~~~~-~~~~~~-~ ~ ~~~~~~~~~~~~~~~~~~~~~~z~~~~ ~~_x~~~==-~~__~xxx~~~~~=xx= --N ====---~Nr~NN~¡N~~~¡~IN=====---~, --------------------------- MNN ==================--------- --------------------------- 'J .~ ,:: == ~~ ~ ~ ;,;, ::: Ehlers Advisor .:. January 1998 Look Out of the bonds will be less now than at opportunities and plans of local other times, This may make it easier to governmen ts, For help in sorting For get voter approval of a bond through the implications of the lower referendum. rates and revising your plans Falling accordingly, give us a call. Bonds Repaid from Revenues, If you Rates are considering any project for which the bond payments will be made from revenues generated by the project, the The October 1997 edition of the C)' By Joel Sutter & Carolyn cash flow and bottom line may look Ehlers' Advisor discussed some :¡I~ Drude - Rosevil/e Office better now than it did before. Projects things to considered in evaluating 'II that were not financially feasible just a the refunding of municipal bonds, i: What happens when bond few months ago may be feasible now, As rates falls and refunding interest rates drop to proposals appear on your desk, we believe it timely to review questions their lowest levels in 25 years? Refundings. Lower interest rates may to answer before you embark on a That is a question we are create an opportunity to reduce future refunding: helping our clients to answer debt service costs by refunding bonds right now, that were issued at higher interest rates _ What makes the refunding in the past. work? Every issue of The Ehlers _ What is the present value of the Advisor includes a graph (see Reinvestment rates, The one negative savings? _ When do you realize the below) showing trends in the aspect of a lower rate market is that you savings? "Bond Buyer's Index." This also may receive lower rates on your _ How do savings compare with index, also known as the BBl, is a investments, If you are counting on the costs of the refunding? national index of interest rates on tax investment earnings to fund a portion _ How do you evaluate the exempt bonds which mature in 20 of the costs of a project, you may need amount of the savings? years, It is updated weekly by to revise your estimated investment _ How does the refunding fit into Thompson Information Services, Inc.. earnings to adjust for the lower rates, the Big Picture? and published in their newspaper The 1';1' Bond Buver. In summary. the recent substantial declines in interest rates may The BBI has been dropping fairly significantly change the financial steadily since April of last year, with a few brief upswings and fluctuations during that time, For the week of 8,00% January 12, the BBI dropped to 4,96 percent. This is the lowest level since 1972! The index is more than 80 basis 7.50% points (.8%) lower than it was in April of last year. Although actual interest rates received on bond sales are affected 7,00% by a variety of factors, this means that bonds sold now may receive lower interest rates than similar bonds sold at 6,50% 1:11 any other time since 1973, Impact of Lower Rates 6,00% In general, these lower rates will have a positive impact on local governments. ,5.50% rmrmrr The exact impact will depend on the municipality and the types of projects 5.00% being considered, but the following 'rn nmmnn'rm'nmm m rnnmnmn'rnnnnn n'''''¡m'''''''''''''''r'''''''''''''mr''m'''''''nrnnnmn'm' '" general statements can be made, -- Tax impact, If you are considering 4,50% issuing bonds that will be repaid 1990 1991 1992 1993 1994 1995 1996 1997 1998 through property taxes, the tax impact Page 3 Ehlers Be Associates Staff Directory Minnesota Office . 3060 Centre Pointe Drive General Telephone: (612) 697-8500 Roseville, Minnesota 55113-11 05 FAX: (612) 697-8555 .. Name Direct Phone E-Mail Steve Apfelbacher (612) 697-8510 steve@ehlers-ine.com Robin Caufman (612) 697-8531 robin@ehlers-inc.com Nancy DeMarais (612) 697-8535 nancy@ehlers-ine.com Carolyn Drude (612) 697-8511 carolyn@ehlers-ine.com Bob Ehlers, Jr. (612) 697-8508 bob@ehlers-ine.com Shelly Eldridge (612) 697-8504 shelly@ehlers-ine.com Debbie Eller (612) 697-8528 debbie@ehlers-ine.com Rusty Fifield (612) 697-8506 rusty@ehlers-ine.com Kristin Hanson (612) 697-8512 kristin@ehlers-ine.com Diane Hinds (612) 697-8502 diane@ehlers-ine.com Sid Inman (612) 697-8507 sid@ehlers-ine.com Kent Johnson (612) 697-8513 ken t@ehlers-ine.com Noel Kern (612) 697-8537 noel@ehlers-ine.com Connie Kuck (612) 697-8527 connie, k@ehlers-ine.com Sean Lentz (612) 697-8509 sean@ehlers-ine.com -.- Diana Lockard (612) 697-8534 diana@ehlers-ine.com Sandy Ludford (612) 697-8532 sandy@ehlers-ine.com Rosemary Masloski (612) 697-8530 rosemary@ehlers-ine.com Connie Meyer (612) 697-8523 connie,m@ehlers-ine.com Jana Ristamaki (612) 697-8501 jana@ehlers-ine.com Mark Ruff (612) 697-8505 mark@ehlers-ine.com Joel Sutter (612) 697-8514 j oel@ehlers-ine.com Wisconsin Office 375 Bishops Way, Suite 225 General Telephone: (414) 785-1520 Brookfield, WI 53005 FAX: (414) 785-1810 Name E- Mail Dave Anderson dave,a@ehlers-ine.com Darlene Bahr darlene@ehlers-ine.com Phil Cosson phil@ehlers-ine.com Paula Czaplewski paula@ehlers-ine.com Mike Harrigan mike@ehlers-ine.com Sal Massa sal@ehlers-ine.com . Terri Nelson terri@ehlers-ine.com Dave Wagner dave,w@ehlers-ine.com Mary Zywiec mary@ehlers-ine.com --