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Home My WebLink About1998 [08] Aug 06 {Book 14} Ilk L. AfJfJl V~" Ay vllUa 3. CONSENT AGENDA ciQI ~ a, App, for Payment No. 10 to W. Gohman Construction Co. of $10,066 for st. Joseph MAYOR Community Fire station, Kenneth J.Hiemenz b, App. For Payment No. 11 to W, Gohman Construction Co. of Release of Escrow of $15,000 to W, Gohman Construction Co. to Finalize the Project. CLERK! c. Rehire Local Assessor Ollie Lesnick for the 1999 Assessment Year. ADMINISTRATOR d, Amendment to Ordinance 54 - Subdivision Ordinance requiring the City Engineer or other Rachel Stapleton Professional Engineer to Prepare Plans and Specifications for Developments. e, Watab Creek Whitetails, Minn. Deer Hunter Assoc. Exemption from Gambling License event COUNCILORS previously approved for September 9, 1998 (at the June 25 meeting) - Date change to Bob Loso Cory Ehlert September 16, 1998. Ken Twit f, Notification Policies from Chief of Police Mary Niedenfuer 1) Response to Reports of Missing and Endangered Children Policy . 2) Criminal Conduct on School Bus Policy 3) Sex Offender Registration and Community Notification Policy g. Workers' Compensation Quotation 4. Approve Minutes July 16, 1998 5. Bills Payable OVertime and Call outs. 6. PUBLIC COMMENTS TO THE AGENDA 7. Department Heads Report - EDA Director Chad Carlson 8. Building Task Force - Recommend Scheduling Special Meeting with Architects! Consultants 9, [7:30 P,M,] City Engineer Reports a) Authorize Preparation of Plans and Specifications for Sewer and Water to Industrial Park b) Feasibility Report of City Water and Sewer for 9151 Avenue and Whispering Pines. 10. [8:00 P.M,] Rental Housing Inspector Reports - AI Rassier. 11. [8: 15 P.M.] - Planning Commission Recommendations - Nel Pfannenstein - Minimum Lot Size and Allowing Construction of a Residence Fronting on an Alley. 12. [8:30 P.M,] St Joseph Township Request of $11,000 for Roske Property Adjacent to Roth Property if the Lot is Used for Public Use. 13. [8:40 P.M.] Jaycees Gambling License Application for Sal's Bar & Grill 14, [8:50 P.M.] Items for Discussion . a) Cable Access Channel Issues b) Fire Hall as Storm Shelter - Fire Board 15, [9: 15 P.M.] Millstream Park Concession Building Proposal- St. Joseph Rec. Association. 16. Fire Relief Association - Request for City Contribution for 1999 - Ken Twit 17, Department Head Report - Director of Public Works Richard Taufen 18. Mayor's Report 19. Council Reports 20. Clerk/Administrator Reports a, Workers' Comp Quotation and Deductible - Currently we have $500 deductible. b. Miscellaneous Matters 21. Miscellaneous or Announcement Items. 22, Adjoum . Time stated is tentative. The Meeting will be rebroadcast at a later date. . "4'~ .. . (1," Hagemeister and Mack · Architects, Inc. 501 w. St. Germain, Suite 200 St. Cloud, MN 56301-3605 Tel.: 320.251 .9155 Fax: 320 . 251 .4919 10 July 1998 Ms. Rachel Stapleton City of St. Joseph 21 Northwest 1st Avenue St. Joseph, MN 56374 Re: St. Joseph Community Fire Station St. Joseph, MN Project 9547 . Dear Rachel, Enclosed please find one copy of the Application and Certificate for Payment No. 10 from W. Gohman Construction Company, Inc., certified in the amount of $10,066.00. We recommend payment be made to W. Gohman Construction Company, Inc. in the amount certified. Sincerely, HAGEMEISTER AND MACK ARCHITECTS, INC. ~ Tom Peck Enclosure cc: W. Gohman Construction Company . Members American Institute of Architects . Minnesota Society American Institute of Architects ~' < .~ ~ x ~ Q\ VI ...,'~ t...> ....., (J >- (') (J 'TJ ....... ~fI Z ::;,";j;::i() 0:2 0 ~ :;"", ~ m ~ ri ~....., --;:;to (") -;::ï ,?-!O ;::i;7 "':C ?)-!O (") Z 0 ;:: ~o z :;: ~ "'C N; ..., =-::. =- >- S':Þ C . 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'#.'#. 0 0 0 -ICJ . o g¡ "TI- -. g¡ ::I :¡ -. 0 ~ .y) ~~ --J --J ~~ 0 .y) .y) 0 ~ .y) .y) .y) ~ .y) .y) .y) .y) .y) .y) .y) .y) .y) .y) 0 0 0 0 0 0 0 00 00 00 00 00 00 00 ". t, " . dr""'· Hagemeister and Mack · Architects, Inc, 501 w. St. Germain, Suite 200 St. Cloud, MN 56301-3605 Tel.: 320 . 251 .9155 Fax: 320.251 .4919 30 July 1998 Ms. Rachel Stapleton City of St. Joseph 21 Northwest 1st Avenue St. Joseph, MN 56374 Re: St. Joseph Community Fire Station St. Joseph, MN Project 9547 Dear Rachel, . Enclosed please find one copy of the Application and Certificate for Payment No. 11 from W. Gohman Construction Company, Inc., certified in the amount of $15,000.00. We recommend payment be made to W. Gohman Construction Company, Inc. in the amount certified. Please have Zapp Bank release the remainder of the escrow account in full. Also enclosed are one copy of the following documents: AlA Document G706 Contractor's Affidavit of Payment of Debts and Claims AlA Document G706A Contractor's Affidavit of Release of Liens AlA Document G707 Consent of Surety to Final Payment To the best of our knowledge, this completes the contractual requirements of W. Gohman Construction. The contractor is responsible for a one year construction warranty from the date of substantial completion (November 4, 1997) and should be notified of any issues that arise during this period. Please be aware that there are some portions of the work (material such as wood doors, metal flashings, etc.) that carry extended warranties beyond the one year period; consult the Operations and Maintenance Manuals for these warranty periods. Sincerely, HAGEMEISTER AND MACK ARCHITECTS, INC. ~;~ ~ ~ Tom Peck . Enclosure cc: W. 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O.þ. .þ.CO ""'¡CO .....¡ VJ .....¡ 0 ~ ~ <DN "'CJ CO 0 N <D <D 0 0 VJ CO ~ .þ.""'¡ VJVJ 0<:1) o <D (.11 CO NVJ » GJ ..... ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ..... ~ ~ ~ ~ ~ ~ ~ ~ ->. m 00 0 0 0 0 0 0 00 00 00 00 00 00 00 ~ <:1) 00 0 0 0 0 0 0 00 00 00 00 00 00 00 -g¿-g¿ ;:,R ;:,R ;:,R ;:,R -g¿ ;:,R ';f!.'$. ~?f!. ~'èf!. 'èJ.-g¿ cf!.~ 'èJ.'èJ. '$."$. 0 0 0 0 0 -ItIJ e o Q "'T'I- -. Q ::I ::! -. 0 ~ct> ~~ ~ ~ ~ ~ ~ ~ ~~ ~~ ~~ ~~ ~~ ~~ ~~ 00 0 0 0 0 0 0 00 00 00 00 00 00 00 COUNTY OF STEARNS Assessors Of1ice Administration Center RM 37 · 705 Courthouse Square · st. Cloud, MN 56303 320-656-3680 · FAX 320-656-3977 July 15, 1998 To: . Steams County Township Boards/City Councils . From: Gary Grossinger, Stearns County Assessor Re: 1999 Assessment . We have just completed the 1998 assessment of properties within Stearns County. Myse1fand my staffwish to thank you for your past cooperation and support. Without your help, this would be a very difficult job. We are now planning for the 1999 assessment. I am looking for information on the status of your local assessor for the coßÙng year. Please complete the enclosed form and return to this office as soon as possible. If you want to discuss the status of your assessor or want to know how this office would handle your assessment, you may feel £fee to contact me at this office. Again, thank you for your support and your attention on the above matter. . . "Affirmative Action I Equal Opportunity Employer" COUNTY OF STEARNS Assessor's Office . Administration Center Rm 37 . 705 Courthouse Square' St. Cloud, MN 56303 612-656-3680 FAX 612-656-3977 PLEASE RETURN TIIIS FORM AS SOON AS POSSIBLE Ollie Lesnick, Assessor of St Joseph City, shall be employed by said district for the assessment year 1999. It is our decision to rehire our local assessor It is our decision to hire a new local assessor Please submit name and address ---------------------------------- ---------------------------------------------------------------- . -------------------------------------------------------------- Telephone Number: It is our decision to have the County Assessor's Office review our district for the 1999 assessment. , Chairperson/Mayor , Supervisor/Council Member , Supervisor/Council Member , Supervisor/Council Member , Supervisor/Council Member , Clerk . , Local Assessor >875·8898 "Affirmative Action / Equal Opportunity Employer" . AMENDMENT TO ORDINANCE 54 SUBDIVISION ORDINANCE The City Council for the City of St. Joseph does HEREBY ORDAIN: 1. That Section 54.8, Subd. 10, of the St. Joseph Code of Ordinances is hereby amended by the rescission of existing Subd. 10 and the enactment of the following provisions: 54.8, Subd. 10(a) Construction plans for the required improvements conforming in all respects to the standards of the City and applicable ordinances, shall be prepared by the City Engineer or such other professional engineer as may be appointed by the City. Costs and expenses incurred by the City for the preparation of constructions plans, and related expenses, shall be paid by the developer. 54.8, Subd. 10(b) City Engineer shall furnish the City with as-built drawings showing the improvements as-built or in-place. This Amended is adopted by the City of St. Joseph this _ day of , 1998. This Amendment shall be effective upon passage and publication. . Mayor Clerk/Administrator This Ordinance Amendment was published this _ day of , 1998, by the St. Cloud Times. n:\ city\stjoe\aID71498.251 . ~ POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST A VENUE ST. JOSEPH, MINNESOTA 56374 (612) 363-8250 EMERGENCY 911 DATE: AUG 6, 1'3'38 TO: ST JOSEPH CITY COUNCIL FROM: CHIEF LINDGREN SUBJECT: POST POLICY UPDATE AND COMPLIANCE FORMS DEAR COUNCIL MEMBERS, THE MINNESOTA PEACE OFFICER STANDARDS AND TRAINING BOARD RECENTLY SENT OUT A NEW POLICY AND COMPLIANCE FORM. THIS FORM REQUIRES MY SIGNATURE AS THE CHIEF LAW ENFORCEMENT OFFICER THAT OUR CITY IS IN COMPLIANCE WITH ALL MANDATED LAWS RELATIVE TO LAW ENFORCEMENT POLICIES. THIS COMPLIANCE FORM CAME AT THE SAME TIME I RECEIVED THE UPDATED INFORMATION ON THE SEX OFFENDER AND COMMUNITY NOTIFICATION POLICY THE LEGISLATURE MANDATED UPDATING ON. . IN OUR CITY, THE COUNCIL APPROVES NEW, CHANGED, AND OR UPDATED POLICE POLICIES. TO BE IN COMPLIANCE WITH THE AFOREMENTIONED FORM, I WILL NEED COUNCIL APPROVAL RELATIVE TO THE UPDATED AND ENCLOSED POLICIES. I BELIEVE THIS IS AS SIMPLE AS APPROVAL ON THE CONSENT AGENDA. SO YOU ARE AWARE, I WORKED WITH OUR CITY ATTORNEY'S OFFICE ON THIS UPDATE, AND COMPLIANCE FORM, HAD THEM DRAFT THE ENCLOSED POLICIES, AND HAVE REVIEWED AND APPROVE THE SAME. I RECOMMEND THE COUNCIL APPROVE THIS AS WELL. SHOULD YOU HAVE ANY QUESTIONS, COMMENTS OR CONCERNS, PLEASE ADVISE. SINCERELY, ~ ~ ~ po BRADLEY J. LINDGREN CHIEF OF POLICE . "' VRajkOVv'Ski . , t1r~~~A~!;! Ud. 11 5eventh Avenue North P.O. Box 1433 July 14, 1998 5t. Cloud, MN 56302-1433 Chief Bradley J. Lindgren 320,251-1055 St. Joseph Police Department Toll Free 800-445-9617 P.O. Box 268 St. Joseph, MN 56374 Fax 320,251,5896 Re: Response to Reports of Missing and Endangered Children Policy Criminal Conduct on School Bus Policy rajhan@cloudnet.com Sex Offender Registration and Community Notification Policy Dear Chief Lindgren: Enclosed for your review and comment are versions of the above-referenced policies originally proposed by the POST Board. I am also returning the POST materials you initially gave us. Please note that POST modified the Sex Offender Registration policy that we implemented . back in January, 1997. I therefore incorporated the substantive revisions (contained on pages 6 - 7 of the policy) and will resubmit the policy to the council for approval. As you know, the policies are mandatory and are supposed to be on file by July 17, 1998 (see enclosed Policy Compliance Form). However, I spoke with Dave Nordan at POST and explained that the City Council's approval of the policies is necessary and could not be Frank J. Rajko'.vski .. accomplished be the end of this week. Given that fact, Mr. Nordan indicated that you should simply return the Policy Compliance Form by July 17 with an asterisk which Gordon H. Hansmeier qualifies certain policies as subject to the Council's approval. Frederick L. Grunke After you have had a chance to review the policies, let me know whether additional changes Thomas G. Jovanovich- are necessary to make the po.l.icies worthwhile and practical for the Department. John i-i. Screre!'"· . Sincerely, Pauj A. ¡:{aiko'.'. )"(1 Kevin F. Gray RAJKOWSKI HANS MEIER LTD. ~OQ -~ \Vd!iam J. Casnrnan ¡:rC~,3rc \'J. 5::<>:!\'arro B~ridget M. Lin quist U 3etj.-; S. -....;or·;:~~;, BMLjcmp 3r¡::.~:et '.1. L...._:~;·_;:s: Enclosures . Lot~(:- ~_ õ.J¿¡r 5'2" 1: \gen \ mi5<:\bmJ\ cm071498.012 :\1ar:< ::.. _4r~esor, ~.- ;"<.. - . :=,',<;.: «; ~-c,-,:·i.1."/ ~:;::3:'.-2NC "r-ó: ,;cr~~ea t,) ~:2C~::~~ ,,',C"':t' S'¿1":C:à. ·::::,·c-:;;'1 f.-i ~·]r~,;:e.er -,-. ,'.-.:J,,":'1':i..c::a a'-~ :'--5::::."5"". ,=3<';.': ,.:'a...:::;'.-;·; ".5~:;""5,."" 3f"::::.... aT ,-. :3s-;'a'" ... 5.:_['"; ':àf..c:a ·'.~e~'~::::e~ c ':'Ter:C3n Scare;,:;f ~':;j¡ ;"C:''-C~2;:¿5. ·':~:¡,;i-E--.J .:.::: ~;e.Jtr.3. . (AGENCY NAME) POLICE DEPARTMENT MANUAL GENERAL ORDER: EFFECTIVE DATE: JULY 17, 1998 SUBJECT: RESPONSE TO REPORTS OF MISSING AND ENDANGERED CHilDREN PURPOSE The purpose of this policy is to establish guidelines and responsibilities for the consistent response to, and investigation of, all reports of missing and endangered children as defined in Minnesota Statutes, Chapter 299C.52, subel. 1,(c), and (e) ("Minnesota Missing Children Program"). The procedures highlighted in bold print are mandatory. This policy addresses only those investigations where a child has been determined to be both missing and endangered. POLICY . There is a critical need for immediate and consistent response to reports of missing and endangered children. The decisions made and actions taken during the preliminary stages have a profound affect on the outcome of the case. Therefore, this law enforcement agency has established the following responsibilities and guidelines for the investigation of missing and endangered children. After this law enforcement agency has received a report of a missing child, obtained the basic facts of the case, descriptions of the missing child and abductor (if known), and determined that there is sufficient evidence to believe that the child is endangered, the agency will respond according to the following five types of general procedures: 1) Initial Response, 2) Initial Investigation, 3) Investigation, 4) Prolonged Investigation, and 5) Recovery/Case Closure. The facts surrounding each missing and endangered child report will dictate when the procedures are warranted, and what the order and priority should be within each of the five categories. DEFINITIONS Missing - the status of a child after a law enforcement agency that has received a report of a missing child has conducted a preliminary investigation and determined that the child cannot be located. Endangered - a law enforcement official has received sufficient evidence that the child is . with a person who presents a threat of immediate physical injury to the child or physical or sexual abuse of the child. Child - any person under the age of 18 years or any person certmedorknown to be mentally incompetent. . Sufficient Evidence - articulable facts and circumstance which would induce a reasonably prudent police officer to believe that a crime has been or is about to be committed. NCIC - the National Crime Information Center CJIS - the Criminal Justice Information System PROCEDURES - I. INITIAL RESPONSE PROCEDURES A Dispatch an officer to the scene to conduct a preliminary investigation. B. Obtain interpretive services if necessary. C. Interview parent(s)/person who made the initial report. D. Detennine when, where, and by whom the missing child was last seen. E. Interview the individuals who last had contact with the child. F. Obtain a detailed description of the missing child/abductor/vehic1es/etc. . G. Load the NCIC Missing Person File (involuntary category) with complete descriptive, and critical information regarding the missing and endangered child. H. Load the NCIC system with complete descriptive information regarding suspect(s). 1. Request investigative and supervisory assistance. J. Update additional responding personnel. K Broadcast known details to other patrol units, other 10ca1law enforcement agencies, and surrounding law enforcement agencies and, if necessary, use the National Law Enforcement Telecommunications Systems (NLETS) and the Minnesota Crime Alert Network to alert state, regional, and federal law enforcement agencies. L. Notify the family of crime victim services available, and give the family the Crime Victim Services card. M. Seal the crime scene, do not allow individuals to leave the area until interviewed, and note anyone who may have left just prior to the arrival of law enforcement. N. Activate protocols for working with the media. . 2 . o. As required by Minnesota Statute, Chapter 299c.53, subd. 1, contact the Bureau of Criminal Apprehension regarding the incident. Request assistance as necessary. P. Implement multi-jurisdictional coordination/mutual aid plan as necessary, for example: 1. when the primary agency has limited resources, 2. when the investigation crosses jurisdictional lines, and 3. when jurisdictions have preestablished task forces or investigative teams. II. INITIAL INVESTIGATION - A. Conduct a neighborhood/vehicle canvass. B. Arrange for use of helpful media coverage. C. Maintain records of telephone communications/messages. D. Ensure that everyone at the scene is identified and interviewed separately. E. Search the home or building where the incident took place and conduct search including all surrounding areas. Obtain consent or a search warrant if necessary. III. INVESTIGATION . A Ifwarranted, begin setting up the Command Post/Operation Base away from the child's residence: know the specific responsibilities of the Command Post Supervisor, Media Specialist, Search Coordinator, Investigative Coordinator, . Communication Officer, Support Unit Coordinator, and two liaison officers (one at command post, one at victim's residence). B. Establish the ability to "trap and trace" all incoming calls. Consider setting up a separate telephone line or cellular telephone for agency use. e. Compile a list of known sex offenders in the region. D. In cases of infant abduction, investigate claims of home births made in that area. E. Obtain child protective agency records for reports of abuse on child. F. Review records for previous incidents related to the missing child and prior police activity in the area including prowlers, indecent exposure, attempted abductions, etc. G. Obtain the child's medical and dental records. H. Update the NCIC missing person file with any additional information regarding . the child or suspect as necessary. 3 . "---- --, . - -- -- I. Interview delivery personnel; employees of gas, water, electric, and cable . companies; taxi drivers; post office personnel; sanitation workers; etc. J. Contact the National Center for Missing and Exploited Children (NCMEC) for photo dissemination, and other case assistance. K Determine if outside help is necessary and utilize local and state resources related to specialized investigative needs, including: 1. Crime Victim Advocates, - 2. Minnesota Bureau of Criminal Apprehension, 3. Federal Bureau of Investigation, 4. County Attorney, 5. Customs Investigative Services, 6. Minnesota State Patrol, 7. Minnesota Crime Alert Network, 8. Investigative experts in the areas of sexual assault, child maltreatment, and/or homicide, 9. Searches: a. Ground Searches - Manpower, Vehicles, and/or mounted patrols, b. Canine Assisted, c. Water and Underwater Searches, and d. Air Searches. 10. Investigative Resources: . a. Child Interviewing, b. Polygraph, c. Profiling/Behavioral Analysis, d. MN Sex and Violent Crime Analysis Programs, e. Crime Analysis/Computer Assistance, f. Forensic Artistry/Crime Scene and Evidence Processing, and g. Memory Retrieval. 11. Interpretive Services, 12. The Department of Natural Resources, 13. Telephone Services (traps, traces, etc.), and 14. Media Assistance (Local and National). IV. PROLONGED INVESTIGATION A. Develop a profile on the possible abductor. B. Consider the use of polygraph for the parents and other key individuals. C. Re-read all reports and transcripts of interviews, revisit the crime scene, review all photographs and videotapes, re-interview key individuals, and, re-examine all physical evidence collected. D. Review all potential witness/suspect information obtained in the initial investigation . and consider background checks on anyone identified in the Investigation, 4 . E. . Develop time-line and other visual exlu1>its. F. Critique results of the on-going investigation with appropriate investigative resources. G. Arrange for periodic media coverage. H. Utilize rewards and crimestoppers programs. L Update NCIC Missing Person File information as necessary. - J. Re-contact the National Center for Missing and Exploited Children (NCMEC) for age progression assistance. V. RECOVERY/CASE A Arrange for a comprehensive physical examination of the victim. B. Conduct a careful interview of the child, document the results of the interview, and involve all appropriate agencies. C. Refer family for effective reunification assistance. . D. Cancel alarms and remove case from NCIC and other information systems, and remove posters and other publications from circulation. E. Perform constructive post-case critique. Re-assess the procedures used and update . the department's policy and procedures as appropriate. - . 5 (AGENCY NAME) POLICE DEPARTMENT MANUAL . GENERAL ORDER: EFFECTIVE DATE: JULY 17, 1998 SUBJECT: CRIMINAL CONDucr ON SCHOOL BUS PURPOSE The purpose of this general order is to present guidelines for responding to calls of criminal conduct an school buses. This should also serve to promote cooperation between schools, parents, students, transportation providers and the police. The results of this cooperation should help to provide a safer passage for students, drivers and chaperons. PROCEDURES 1. Police officers are expected to respond in a timely manner to a report of criminal conduct or disturbance on school buses. Officers will handle this type of complaint as they would any other report or call for assistance. Complaints will be thoroughly investigated and, when . warranted, they will be referred to the appropriate agency for follow-up investigation or prosecution. II. Police officers are expected to use discretion when handling incidents on school buses. They should take into account as many circumstances as possible when dealing with the situation and act accordingly. III. Police officers should be aware that school districts and transportation providers have disciplinary policies which regulate behavior while students are on buses. In no way should these policies be enforced as if they were law. In situations where citizen arrests are necessary, transportation providers should be made aware of what is required of them to complete this process. - IV. In instances where students are questioned by police officers, the standard information requests are required: full name, DOB, parents' names, address, phone number, school attending and grade. . 8 . . (AGENCY NAME) POLICE DEPARTMENT MANUAL GENERAL ORDER: EFFECTIVE DATE: JULY 17,1998 SUBJECI': SEX OFFENDER REGISTRATION AND COMMUNITY NOTIFICATION - SCOPE This policy is intended to ensure that this agency complies with the requirements of Minnesota Statutes 243.166, 244.052 and 244.10 and Chapter 13 to provide for the registration of sexual offenders and other predatory offenders and to provide community notification relative to the release of certain of those offenders, while maintaining the legally required privacy and other rights of those offenders. POLICY . The State of Minnesota has found that as a matter of policy "If members of the public are provided adequate notice and information about a sex offender who has been or is about to be released from custody and who lives or will live in or near their neighborhood, the community can develop constructive plans to prepare themselves and their children for the offender's release." In order to implement this policy, this agency will facilitate the registration of sexual and other predatory offenders. This agency will also provide community notification relative to the release of those offenders as designated by statute, while preserving the legal rights of those offenders. It is the policy of this agency to provide the maximum information authorized by law, consistent with the requirements of public safety and the legal rights of the offender. STATUTORY AUTHORITY Minnesota State Statute 243.166 - Sex Offender - Registration Minnesota State Statute 244.10 - Community Notification (Prison) Minnesota State Statute 244.053 - Community Notification (Non Prison) Minnesota Statute Chapter 13 - Minnesota Government Data Practices Act DEFINITIONS A. Accepted for Supervision - Accepted from another state under a reciprocal agreement under the interstate compact authorized by Minnesota Statute 243.16. . B. Confinement - Confinement in a state correctional facility or a state treatment facility C. Law Enforcement Agency . 1. For the purposes of community notification, a law enforcement agency is defined as the agency having primary jurisdiction over the location where the offender expects to reside upon release, and/or where the offender is likely to be encountered. 2. For all other purposes under this policy, the definition of law enforcement agency includes all agencies which carry on a law enforcement or prosecutorial function including, but not limited to, local, state and federal agencies; and parole, probation and court services agencies. D. Sex Offender or Offender 1. For the purposes of sex offender registration, a sex offender is an adult or juvenile required to register under Minnesota Statute 243.166, subdivision 1. 2. For the purposes of community notification, a sex offender is an adult or certified juvenile who has been convicted of an offense for which registration under section 243.166 is required, or a person who has been committed pursuant to a court commitment order under section 253B.185 or Minnesota Statutes 1992, section 526.10, regardless of whether the person was convicted of an offense. E. Likely to Encounter - 1) the organizations or community members are in a location or in close proximity to a location where an offender lives or is employed, or which an offender . visits or is likely to visit on a regular basis, other than the location of the offender's outpatient treatment program; and 2) the types of interaction which ordinarily occur at that location and other circumstances indicate that contact with an offender is reasonably certain. F, Residential Treatment Facility - A treatment facility that is licensed as a residential program, as defined in Minnesota Statute 245A.02, subdivision 14 by the Commissioner of Human Services under Minnesota Statute Chapter 254A, or the Commissioner of Corrections under Minnesota Statute 241.021; and the facility and its staff are trained in the supervision of sex offenders, G. Day Care Establishments - An establishment licensed by the State of Minnesota, or its agents, to provide day care services for children. H. Public and Private Educational Institutions· An elementary, secondary, and post secondary educational institution authorized or licensed by the State of Minnesota. 1. Registration Period - That period of time that is defined by Minnesota Statute 243.166, subdivision 6. That statute provides a person required to register as a sex offender or predatory offender shall continue to comply with registration requirements until ten years have elapsed since the person initially registered in connection with the offense, or until the probation, supervised release, or conditional release period expires, whichever occurs later. For a person required to register who is committed under Minnesota Statute 253B.185, the ten-year registration period does not include the period of commitment. e 2 . . J. Risk Level Assessment - That level of danger to the community established by the End of Confinement Review Committee of the Minnesota Department of Corrections ("DOC"). There are three risk levels: 1. Risk Level I is an offender whose risk assessment score indicates a low risk of.re- offense. 2. Risk Level n is an offender whose risk assessment score indicates a moderate risk of re-offense. 3. Risk Level ill is an offender whose risk assessment score indicates a high risk of re- - offense. K New living address - A new living address does not necessarily mean legal residence, but includes where a person spends a significant amount of time and maintains a significant amount of their personal property. PROCEDURES I. REQUIRED REGISTRATION An offender must register under Minnesota Statute 243.166, if the offender was charged with or petitioned for a felony violation of or attempt to violate any of the following crimes; and convicted . of or adjudicated delinquent for that offense or of another offense arising out of the same circumstances: 1. First Degree Murder - Minnesota Statute 609.185, clause (2); 2. Kidnapping, Involving a Minor - Minnesota Statute 609.25; 3. First Degree Criminal Sexual Conduct - Minnesota Statute 609.342; 4. Second Degree Criminal Sexual Conduct - Minnesota Statute 609.343; 5. Third Degree Criminal Sexual Conduct - Minnesota Statute 609.344; 6. Fourth Degree Criminal Sexual Conduct - Minnesota Statute 609.345; 7. Fifth Degree Sexual Conduct (Felony) - Minnesota Statute 609.3415; 8. Predatory Crime under the Patterned Sex Offender Statute AND offender sentenced as a patterned sex offender, Minnesota Statute 609.1352; 9. Predatory Crime under the Patterned Sex-Offender Statute AND the court has found the crime to be a part of a predatory pattern of behavior that had criminal sexual conduct as its goal; 10. Using a Minor in a Sexual Performance, Minnesota Statute 617.246; 11. Possession of Pictorial Representations of Minors, Minnesota Statute 617.247; 12. False Imprisonment of a Minor - Minnesota Statute 609.255; 13. Soliciting a minor to engage in Prostitution - Minnesota Statute 609.322-324; 14. Soliciting a minor to engage in Sexual Conduct - Minnesota Statute 609.352; 15. Felony Indecent Exposure to a Minor under 16 years of age - Minnesota Statute 617.23; 16. Committed as a Sexual Psychopath or Sexually Dangerous Person, under Minnesota Statute 253B.185 or 526.10, whether convicted of a crime or not; . 17. Comparable Federal offense; 3 18. Comparable offense in another state within the last ten years. . A. Registration Process Minnesota Statute 243.166 requires an offender to register. The central repository for registration records is the Minnesota Bureau of Criminal Apprehension. 1. Sex Offenders that are on State or Federal probation, parole, or supervised release .- are required to register with a corrections agent as soon as one is assigned. Copies of the registration form are forwarded to all of the following: a. Minnesota Bureau of Criminal Apprehension ("RCA") (original and one copy). The BCA will forward this information to the law enforcement agency with primary jurisdiction over the location where the offender expects to reside. b. Corrections Agent c. Department of Corrections ("DOC") - Sex Offender/Chemical Dependency Services Unit, if appropriate d. Offender . 2. If an offender does not currently have a Minnesota or Federal Corrections Agent because the offender is no longer under supervision, they shall register with the law enforcement agency with primary jurisdiction over the location in which they reside. Copies of the registration form as provided by the BCA shall be provided within two working days to all of the following: a. BCA (original and copy), along with a completed finger print card (as provided by the BCA) and a photograph b. Law Enforcement Agency c. Offender B. Change of Address Requirements Minnesota State Statute 243.166 states that if an offender moves, the offender must register their new address not less than five (5) days prior to moving. 1. Sex Offenders that are on State or Federal probation, parole, or supervised corrections shall forward the Change of Address Form to the BCA within two working days. Copies of the registration form are forwarded to all of the following: a. BCA (original and one copy). The BCA will forward this information to the . 4 . . law enforcement agency with primary jurisdiction over the location where the offender expects to reside. b. Corrections Agent c. DOC - Sex Offender/Chemical Dependency Services Unit, if appropriate d. Offender 2. If an offender does not currently have a Minnesota or Federal corrections agent - because the offender is no longer under supervision, they shall register their address change with the law enforcement agency with primary jurisdiction over the location in which they reside. Copies of the Change of Address Form as provided by the ~ BCA shall be provided within two working days to all of the following: a. BCA (original and a copy) b. Law Enforcement Agency with primary jurisdiction over the location in which the offender intends to reside c. Law Enforcement Agency d. Offender . c. Offenders from Other States 1. When the state accepts an offender from another state under the interstate compact authorized by Minnesota Statute 243.16, or under any authorized interstate agreement, the acceptance is conditional on the offender agreeing to maintain a current registration under this section while the offender lives in Minnesota. 2. Offenders who have been convicted or adjudicated or released from confinement in another state of a comparable offense requiring registration within the last ten years, even if they are no longer under supervision, are required to register if they have moved to Minnesota after July 1, 1995 and remain longer than thirty (30) days. They are to register with the law enforcement agency with primary jurisdiction over the location in which they live. The original and one copy of the Registration Form, along with a completed finger print card (as provided by the BCA) and a photograph, is to be forwarded to the BCA. 3. The offender will be advised of the requirements of Minnesota Statute 609.3461, subd. 3, which requires offenders under supervision from another state to make arrangements with their supervising agent to provide a biological sample for purposes of DNA testing. The cost for obtaining the biological specimen is the responsibility of the supervising agency. . 5 D. Registration Period . An offender must comply with the registration requirement until ten years have elapsed since the person was initially registered for the offense, or until the probation, supervised release, or conditional release period expires, whichever occurs later. E. Criminal Penalty 1. If an offender is required to register under this section and the offender violates any of its provisions; or intentionally provides false information to a corrections agent - or law enforcement officer; the offender is guilty of a gross misdemeanor. Any violation of this section may be prosecuted where the offender resides or where the person was last assigned to a Minnesota corrections agent. 2. An offender who fails to provide change of address information may also be subject to an additional five year period of registration. 3. Subsequent convictions for failure to register are a felony. F. Data Practices 1. All Sex Offender Registration Data contained on the Minnesota Sex Offender Registration Form is PRIVATE DATA to be used for law enforcement purposes. 2. However, data provided by the DOC and data obtained from sources other than the . Minnesota Sex Offender Registration Form may be disclosed for the purpose of community notification as described in parts II, ill and IV below. G. Reports 1. An incident report must be completed on all sex offenders reported to this agency. This report is to contain all data with respect to their past criminal record including MO's, if known. 2. This agency will assist an offender in completing a Sex Offender Notification and Registration Form and/or Sex Offender Change of Address Notice for any offender registering with our agency. 3. These completed forms must be promptly mailed to the BCA, Attn: SOR Unit, 1246 University Avenue, St. Paul, Minnesota, 55104, A copy will be retained for agency records. II. COMMUNI'IYNOTIFICATION· RELEASE FROM PRISON OR TREATMENT FACILITY A. Receipt of notice of end of conÏmement review committee meeting. 1. Prior to the release of a sex offender, the DOC is required to convene an End of Confinement Review Committee to assign the offender a risk leveL . 6 , . 2. The DOC will notify the law enforcement agency responsible for the charge resulting in confinement of the time and place of the End of Confinement Review Committee meeting and that the agency may provide information in writing that my be relevant to the offenders risk level. 3. Upon receipt of the notice from the DOC, the agency should respond to the End of Confinement Review Committee and either provide additional information about the risk level of the sex offender or indicate that no additional information is currently available. B. Receipt of End of COIúmement Review Report and Records. 1. Pursuant to Minnesota Statute 244.052, subdivision 3(f), not less than sixty (60) days before an offender is released from confinement, the State End of Confinement Review Committee is required to provide to the appropriate law enforcement agency all relevant information concerning the offender, including information on the risk factors in the offender's history and the risk level to which the offender was assigned. Except when an offender is imprisoned in a Minnesota DOC facility for less than 90 days, the report and relevant data will be provided as soon as it becomes available. a. Upon receipt of assessment and data, the agency will open a file in the offender's name. The data contained in this file will be treated as public . data, except for those portions designated by the DOC or other responsible authority with some other classification. b. Within 30 days of receiving the assessment and data, the agency which is responsible for the charge resulting in confinement, shall review and determine whether or not to request the committee conduct a reassessment of the assigned risk level. In making the determination, the agency may consult with other appropriate law enforcement and prosecutorial agencies. A request for reassessment shall list facts and circumstances known to law enforcement but not considered by the committee. c. If the agency determines to seek reassessment, a written request for reassessment, along with all supporting data, shall be fOIwarded to the Director of the Sex Offender/Chemical Dependency Services Unit as soon as reasonably possible. d. Once the requested review is completed, or if the agency accepts the original risk level assessment, the agency shall proceed with preparation of the community notification plan, consistent with the offender's assigned risk level. 2. Within five days after receiving the offender's approved release plan from the office responsible for adult releases, the appropriate department shall give to the law . enforcement agency having primary jurisdiction where the offender plans to reside, all relevant information the department has concerning the offender, including 7 information on risk factors in the offender's history and the risk level to which the . offender was assigned. C. Community Notification Plan (optional) 1. For each offender who falls within Section ITA 1 and 2 of this policy, a community notification plan will be established. Upon receipt of the information described in Section A of this policy, a good faith effort shall be made to complete the plan at least fourteen (14) days after the receipt of the offender's confirmed address. .- 2. The notification plan will be consistent with the risk level assessment established by the DOC, and include the preparation of an Offender Fact Sheet or the use of the fact sheet(s) provided by the DOC. 3. Offender Fact Sheet - An offender fact sheet shall, at minimum, include: a. The date the fact sheet was issued. b. The Minnesota State Identification Number. c. The agency responsible for the fact sheet. d. Legal authority under which the fact sheet was prepared. e. A method of contacting the Law Enforcement Agency for further . information. f. A Statement of the Offender's Rights. g. The name, date of birth and physical description of the offender. h. A recent photograph, if available. 1. A Statement of the Offense for which the offender was convicted, or other legal basis for the offender's confinement. J. A brief description of the facts of that offense. This description should be taken from court records and written in a manner which protects the identity of the victim and witnesses to the offense to the extent it is reasonably possible to do so. The description of the offense should be written in a manner so as to not unreasonably arouse the anger of those who review it, or jeopardize the safety of the offender. k. The scope of the Community Notification Law. 1. The DOC assigned Risk Level. . 8 . . m. The address at which the offender intends to reside. In most circumstances, this should not include the specific street number of the residence Note: To meet the above provisions, the agency may use a fact sheet similar to Addendum 1 of this policy or the one provided by the DOC. 4. Distribution of Offender Fact Sheet a. Risk Level I Offender 1. Mandatory Disclosure ,- a) Victims who have requested disclosure and for whom the agency has an address to communicate the information. b) Offender 2. Discretionary Disclosure a) Witnesses who have requested disclosure and for whom the agency has provided an address to communicate the information. . b) Any other law enforcement agency where the offender is likely to be encountered. 3. Offender criminal history records may be disclosed to the extent such a record is classified as public data and as authorized under Section , V of this policy. b. Risk Level II Offender, Placed in a Treatment Facility 1. Mandatory Disclosure: all persons and entities to which Level I disclosure would be made. 2. Discretionary Disclosure: not permitted until the head of the treatment facility notifies the agency that the offender's placement in the facility is scheduled to end. Upon receipt of this notification, the agency may make disclosures as authorized in paragraph (c) below. c. Risk Level II Offender, Not Placed in a Treatment Facility 1. Mandatory Disclosure: all persons and entities to which Level I disclosure would be made. . 9 2. Discretionary Disclosure . a) Public and Private Educational Institutions b) Day Care Establishments c) Establishments and Organizations that primarily serve individuals likely to be victimized by the offender. d. Risk Level ill Offender, Placed in a Treatment Facility - Mandatory Disclosure: all persons and entities to which Level I and 1. Level II disclosure would be made. 2. Discretionary Disclosure: not permitted until the head of the facility notifies the agency that the offender's placement or residence in the facility is scheduled to end. Upon receipt of this notification, the agency may make disclosures as authorized in paragraph (e) below. e. Risk Level ill Offender, Not Placed in a Treatment Facility 1. Mandatory Disclosure: all persons and entities to which Level I and Level II disclosure would be made. 2. Discretionary Disclosure: any other members of the community the . offender is likely to encounter. f. Exchange of Information between Law Enforcement Agencies The agency may provide any data in its possession obtained under the Community Notification or Sex Offender Registration statutes to another law enforcement agency which is initiating or conducting an investigation, or to assist that agency in conducting community notification or sex offender registration. g. Re-notillcation 1. When an offender notifies an agency of the intent to move from the jurisdiction, or within the jurisdiction, the agency shall: a) Assist the offender in completing the Sex Offender Change of Address Notice. Once completed, a copy of the form shall be sent to the Chief Law Enforcement Officer of the jurisdiction to which the offender intends to move, and to the BCA. A copy will be retained for the agency's files. b) Upon the reguest of the agency in the jurisdiction to which the offender intends to move, the agency shall provide all . 10 . . information pertaining to the offender in its possession which is requested. . 2. An agency shall periodically review all community notification files to determine if re-notification of the community is appropriate. In making that determination, the agency should consider the nature and characteristics of the community, including the extent of changes in its population and membership. 3. Upon receipt from the DOC of a reclassification of an offender risk level, the agency shall proceed with the development and distribution of a Community Notification Plan as set forth in paragraphs IT (B) - above. ID. COMMUNITY NOTIFICATION - SENTENCING GUIDELINES DISPOSmONAL DEPARTURES A. Pursuant to Minnesota Statute 244.10, if the court grants a dispositional departure, the probation or court seIVices officer assigned to supervise the offender shall provide, in writing, to the agency the fact that the offender is on probation and the terms and conditions of probation. B. Upon receipt of notice from a court seIVices or probation officer under this provision, a file in the offender's name will be opened. The data contained in this file is classified as public information. . C. Community Notification Plan 1. For each offender who -falls within the scope of this policy, a community notification plan will be established. A good faith effort shall be made to prepare the notification of the plan as soon as reasonably possible. 2. The notification plan may be developed in consultation with the court seIVices or probation officer and prosecuting authority, and then include the preparation of an Offender Fact Sheet. 3. Offender Fact Sheet - An offender fact sheet-shall, at minimum include items a - k under Section IT (B)(3) above. Note: The agency may use a fact sheet similar to Addendum 2 of this policy. D. Distribution of the Offender Fact Sheet 1. A copy of the fact sheet shall be mailed to the offender. 2. Disclosure may be made to the following groups and agencies: a. Public and Private Educational Institutions . 11 . . b. Day Care Establishments . c. Establishments and Organizations that primarily serve individuals likely to be victimized by the offender. IV. COJ\1MUNITY NOTIFICATION· ALL OTHER REGISTERED OFFENDERS A Under Minnesota Statutes, not all persons who are required to register under Minnesota Statute 243.166 fall within the scope of the Community Notification Act. B. Any data in the possession of the agency concerning an individual who is required to register, but is not subject to the Community Notification Act, shall be administered, collected, maintained and disseminated consistent with Minnesota Statute Section 13.82 or any other relevant provisions of law. V. CRIMINAL mSTORY CONVICTION DATA A Minnesota Statute 13.87 classifies certain conviction data for adult and certified juvenile offenders as public data and requires the BCA allow a member of the public to inspect that data at its offices at no charge. E. Data which is not conviction data is classified as private data and may not be disclosed except as authorized by the Minnesota Government Data Practices Act and the data practices policy of this agency. . C. Conviction data is classified as public only until fifteen years has elapsed since the offender was discharged from the sentence imposed for the conviction. Following that time, conviction data is classified as private data. D. The following data obtained from BCA records for convicted offenders for which less than fifteen years have passed since expiration of sentence may be disclosed as public data: 1. Offender name and date of birth 2. Charged offense and conviction offense and level of offense (felony or misdemeanor) - 3. Arresting agency and case number 4. Court of conviction and court file number 5. Sentence which was imposed 6. Institution of confinement, if any 7. Minnesota State Criminal History (SID) Number n: \ 11 \c:rim \1O!XD!!e.Doc . 12 .. """'éeé...( foféttl4Uf Page1 · Pursuant to due call and notice thereof the City Council for the City of St, Joseph met in regular session on Thursday, July 16,1998 at 7:00 p.m. in City Hall. MEMBERS PRESENT: Mayor Kenneth J, Hiemenz; Councilors Bob Loso, Cory Ehlert, Mary Niedenfuer, Ken Twit. Clerk/Administrator Rachel Stapleton. . ~~--- OTHERS PRESENT: Chad Carlson, Steve Streng, Bob & Ellen Wahlstrom, Jerry Lang, Art Reber, Gary Heltemes, Ben Hollermann, Jean Schirmers, Kevin Schirmers, Gerry Klaphake, Ralph Schmitz, Nel Pfannenstein, Ray Loehlein, Lori, Laila, and Simon Stang, Joe Braun, Steve Dehler, Brent Mellesmoen, Jeff Palm. Mayor Hiemenz called the meeting to order at 7:00 p,m. with all Councilors present. AGENDA: Loso made a motion to approve the agenda; seconded by Twit. Discussion- Niedenfuer stated there is no agenda item for Public Comment. The Council agreed to add public comment after the Bills Payable. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None, Motion carried, CONSENT AGENDA: Loso made a motion to approve the consent agenda (one item) request of approximately one year supply of ammunition for the Police Department. The request is for seven cases at $133 each with free shipping. The motion was seconded Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. · MINUTES: Loso made a motion to approve the June 5th and June 25 minutes; seconded by Twit. Discussion - Page 6, Paragraph 5 concerning the amendment to Ordinance 55 approval, Mayor Hiemenz discussed changing the wording to a proposed amendment to Ordinance 55. Niedenfuer and Loso felt the wording meant the same thing, Hiemenz wished to clarify that there is more to the ordinance than only the issues addressed in the amendment. After further discussion Hiemenz agreed to leave the minutes as they were written. Page 2, Paragraph 3 Twit stated he questioned if all the Liquor License Applicants are required to provide insurance, Stapleton stated they are, Page 2, Paragraph 4 - Twit stated he questioned if the full amount of Local Performance Aid is allocated to street sweeping, Stapleton stated it is. Twit also questioned if the revised letter prepared for public information, concerning the Charles Cushing building permit, (referenced on page 8, paragraph 4) was sent to the interested public. Stapleton stated it is available to anyone who wishes, but not sent out to any specific group. Ehlert recommended sending the letter to those persons that attended the June 1, 1998 Planning Commission meeting, BILLS PAYABLE, OVERTIME AND CALLOUTS: After discussion of bills concerning summer recreation supplies, Reserve Officers uniforms, amenities for the teachers of the self defense class, and the number of tire repairs, Loso made a motion to approve the bills payable with a clarification of the uniform allowance for the Reserve Officers; seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None, Motion carried. · Loso made a motion to approve the callouts and overtime as presented; seconded by Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried, July 16, 1998 Page 1 of 9 . f¡""'fCfAl ""~Úf Page2 . Mayor Hiemenz discussed the holiday pay allowance for the Police Officers, stating the Police Contract allows for payment of holiday hours that the officers accumulate. Twit asked if the Police Chief was encouraged to have the officers use their holiday time. Mayor Hiemenz stated that because it is addressed in the contract, changes to this issue should be addressed with future contract negotiations. PUBLIC COMMENTS TO THE AGENDA: There were no public comments to the agenda. DEPARTMENT HEADS REPORT CHIEF OF POLICE LINDGREN: Mayor Hiemenz stated Chief Lindgren was unavailable to appear before the Council due police activity requiring the Chief. Mayor Hiemenz read a press release on the incident pertaining to one of our residents. The Council reviewed the Second Quarter Police Report. Mayor Hiemenz indicated any questions on the report could be addressed later by the Chief. EDA DIRECTOR CARLSON: EDA Director Chad Carlson presented a Resolution on the Proposal to Form Tax Increment Financing District No. 1-2 and Adopt Tax Increment Financing Plan and Call for Consultation with Other Affected Jurisdictions and Public Hearing and discussed it. The Public Hearing is set for August 6, 1998. Loso made a motion to approve the resolution as presented; seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. . Carlson also discussed a recent meeting with representatives of Vic West Steel whereby they discussed their relocation plans. Their concerns 1) the soil conditions and 2) access to the site, especially during construction, were addressed. Their plans call for a 60,000 square foot building with expectations to expand when this facility is in operation. A plat for the property is expected to be presented to the Planning Commission in August for their consideration. STEARNS COUNTY PROPOSED FEED LOT ORDINANCE: The Mayor and Council discussed proposed setback requirements for feed lots from City boundaries. On Ehlert's questioning if the area farmers had been consulted, Mayor Hiemenz stated this has been done at the County level. Ehlert felt that as a rural community we need to be responsive to the farmers and agricultural businesses. Niedenfuer noted the suggested setbacks were greater than the County's proposed setbacks. Ellen Wahlstrom discussed the impact of the number of animal units and asked if the Council would allow public input on this issue, as there are some very knowledgeable people on this issue in the area. Loso asked for clarification of the definition of a feed lot (a number of animal units held in a confined space). There was further discussion of animal units and methods of manure application. Niedenfuer made a motion to recommend the County include in the feedlot ordinance the following proposed setbacks from the 10 year orderly annexation zone as a minimum. Both Liquid and Solid Manure Storage Structures 10 - 499 Animal units - minimum setback of 1 mile 500 - 999 Animal units - minimum setback of 1 % miles More than 1,000 animal units - minimum setback of 2 miles Additionally any proposed increase in existing non-conforming feedlots would require the City be . notified in the County's permitting process. The recommendations will include public input received. The motion was seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. July 16, 1998 P~ge?of9 ~ - ~ fI",Wet#(( Mf"""Úf Page3 . MAYOR'S REPORT: 1) The Mayor recently attended an APO meeting, at which the July APO meeting was cancelled. 2) Mayor Hiemenz was appointed totM APO MNDot Facilitation-Committe-e-whose function is to resolve road construction issues with contractors. 3) Borgert Concrete is celebrating their Anniversary on July 29 of 75 years in business.. COUNCILORS REPORT TWIT: 1) The EDA met with Consultant Ed Tschida, Advance Resources for Development, concerning the proposed TIF District and Vic West Steel proposal. As a result of a recent meeting, Twit felt there will be a very positive outcome on this issue. 2) The Personnel Committee plan to continue with the Department Head reviews, The Council agreed to schedule a closed meeting for August 4 for annual reviews of Department Heads. EHLERT: The Planning Commission felt they were somewhat circumvented in the Cushing Building Permit issue. They had requested this matter be placed on their July 6 agenda, but the City Attorney was consulted with resolution of the matter at the Council level, prior to Planning Commission input Mayor Hiemenz stated the City Attorney's recommendations were sent to the Planning Commission members in order to keep them informed. . LOSO: 1) Loso questioned the resolution of a telephone complaint he previously received, which was referred to the Mayor. Mayor Hiemenz stated the complainant should file a written complaint for any further action, 2) Loso recommended the Capital Improvements including Street Improvement Projects be part of the 1999 budget process. NIEDENFUER: 1) The Self-Defense course recently completed was very successful. One of the instructors is researching a grant to provide funding for training for both participants and instructors, 2) The Minnesota Project will be giving a presentation August 3rd after the Planning Commission meeting, including a study on St Joseph growth, presented by an intern. ASSISTED LIVING PROPOSAL - 91sT AVENUE: Ralph Schmitz, representing James Development Firm discussed their request to re-zone the property to R-2, multiple family, a variance on the rear yard setback, and site plan approval. The proposal includes a 14,000 square foot, one level building, with 20 units and occupancy of 24 persons and 14 parking spaces. He felt this would adequately provide for parking needs, as there tends to be very little traffic and few of the residents of the facility will have vehicles. The building will be pre-finished siding with a cedar sign showing the name of the facility. On Niedenfuer's asking about exterior aesthetics, Schmitz indicated plans include very nice landscaping with shrubbery. Twit indicated plans show more than 24 beds, and any increase in occupancy would require additional approval by the Planning Commission and Council. . There was discussion of additional costs involved in extending water service to the property as well as other water extension proposals. Loso made a motion to approve the Assisted Living proposal of James Development and property owners Bob Wahlstrom and Leslie Prose as recommended by the Planning July 16, 1998 Page 30f9 . t¡..,mef-.l ""~Úf Page4 . Commission to grant R-2 zoning and a 14 foot variance on the rear yard setback; along with site plan approval; the water extension to service the property to be addressed by the City Engineer. Approval is contingent upon the developer providing an accurate elevation drawing of the building and the accurate revised drawings of the building plans, the maximum density approved is 24 residents, and 14 parking spaces are required. Any changes will require planning Commission approval.; seconded by Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. VARIANCE ON FENCE HEIGHT - 309 CYPRESS DRIVE: The Council reviewed the request of Mark and Lori Stang, 309 Cypress Drive, legally described as Lot 001, Block 001 Hollow Park, for a five (5) foot variance on the height of a fence on a front yard and an eight (8) foot variance on the front yard setback. The variance is being requested to construct a privacy fence around a deck and the front yard. Loso made a motion to accept the Planning Commission's recommendations to approve a two (2) foot variance on the maximum height of a fence in the front yard, allowing the fence abutting Old Highway 52 to be six feet in height and allowing the fence to be constructed 22 feet from said roadway. The motion was seconded by Niedenfuer. Discussion - Twit questioned if easements have been secured on the property. Stapleton stated they have not yet been secured. Mayor Hiemenz stated the City Attorney and Engineer are working on all the unrecorded easements needed for servicing utilities. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. . Nays: None. Motion carried. VARIANCE ON LOT SIZE AND DEPTH: The Council reviewed the Planning Commission's recommendations on a request for a two thousand three hundred twenty-nine (2,329) foot variance on the minimum lot size and a twenty-nine and one half (29.5) foot variance on the minimum lot width. The variance is being requested to allow the construction of a single family dwelling. The property is zoned R-1, Single Family. The variance is requested by Nel Pfannenstein on the property legally described as: Lots 009 and 010 Loso's 5th Addition, less the west 95.50 feet thereof Block 003. Ehlert made a motion to approve the request as recommended by the Planning Commission, based on their findings as follows; seconded by Twit. Finding: The Planning Commission reviewed the information from 1982 and 1984 pertaining to the lot line change of Lots 9 and 10, Loso's 5th Addition. It is the opinion of the Planning Commission and City Attorney that the original request in 1982 was a re- configuration of lots, not changing the square footage. Therefore, the lots were previously platted and approved, making the above mentioned lots buildable. Further, the Planning Commission was of the understanding that this request was already approved in 1992 and again in 1984. Therefore, based on the above findings, the Planning Commission made the following recommendation: Approve a two thousand three hundred twenty-nine (2,329) foot variance on the minimum lot size and a twenty-nine and one half (29.5) foot variance on the minimum lot . width. Discussion - Twit stated he has reservations allowing construction of homes facing an alley, although the Planning Commission and Council did previously approve the change in July 16, 1998 Pace 4 of 9 -> """'.e.~( ,.,...,..W Page5 . conformation of the lot. Twit further stated that on review of the matter he did not find affirmation that the lot fronting on the alley is buildable. Pfannenstein started she feltthe lot was- consideredbuildablewherrthematter was considered previously by the Planning Commission and Council. Also the adjacent alley is not developed as an alley and could be vacated to provide more area to this lot. Ehlert stated the ordinance requirements for lot size were met in 1984 when this matter was originally considered and further stated the City Attorney advised the Planning Commission in their consideration and findings, He further stated although it is not typical to have a house on an alley, in some ways it could be beneficial to the resident. Loso stated that the ordinance prohibiting building on an alley has been enforced since its adoption, Mayor Hiemenz clarified one of the problems associated with structures fronting on alleys is that assessment formulas do not provide for fairly assessing such properties, Twit recommended referring the matter back to the Planning Commission for clarification on the ordinance reference in relation to this matter. Pfannenstein indicated her husband had requested this matter be addressed when it was brought to the Council previously. On the request of Mayor Hiemenz for a substitute motion, Twit made a motion to refer the matter . back to the Planning Commission for consideration at their next meeting, A recommendation for clarification on a reference to the St. Joseph Code of Ordinances 54.7 subd 4(e) requiring ''frontage on a public dedicated street other than an alley" is requested with the lot only having alley frontage and recommendation of the treatment of future public improvement assessments to the property. Ehlert seconded the motion. Discussion - In order to expedite the matter the Council agreed to consider the Planning Commission's recommendations at the next Council meeting with Planning Commission's recommendations disbursed to the Council in a second agenda packet. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. SPECIAL USE PERMIT FOR R-3 IN A BUSINESS ZONE & PARKING PLAN: Michael Deutz appeared before the Council to request the Council accept the Planning Commission's recommendations for property located at 33 Minnesota Street West, to allow R-3 use in a Business Zone and consider the development parking plans. Deutz discussed his parking plans. The original plans needed to be changed due to the parking needs for the Sal's Bar business, His alternate parking plans are on the property adjacent to the alley west of Sal's Bar & Grill. Deutz discussed a meeting where he had discussed his plans with Chad Carlson, Cory Ehlert and Mary Niedenfuer as well as plans to enhance the appearance of the proposed building. Niedenfuer stated the Comprehensive Plan allows for preservation of historic sections of the City, She further offered to take photos of historic buildings and discussed methods to foster preservation of such structures, such as waiving certain fees. Deutz showed his elevation plans along with his building plans indicating he would use the same type of bricks as the Meat Market or Gary's Pizza buildings, Niedenfuer recommended he make an attempt to give the building an historic ambiance, . Deutz further discussed parking indicating the owner of Papa Guseppi's has parking with the next door building in relation to her other business located in that building, Twit indicated that parking is the biggest issue with this proposal. Deutz requested to at/ow his attorney to work with the City Attorney to draw up an agreement to secure the needed additional four parking July 16, 1998 Page 5 of 9 tA9tiie(~l fo9(~t" Page6 . stalls to be located on Dale Schneider's rental property (next to Sal's Bar). The Planning Commission discussed in depth the number of parking stalls to be required for this proposal. After further discussion Loso made a motion to accept the Planning Commission's recommendations after holding a hearing, and approve a Special Use Permit to allow R-3 In a Business Zone and approve the parking plans, contingent upon his securing four off site parking spaces with a fully executed document, approved by the City Attorney. Ehlert seconded the motion. The Planning Commission's recommendations to approve the Special Use Permit as requested, included the following contingencies: 1. Deutz will provide six (6) parking spaces on the same property where the proposed development will occur. The parking spaces portrayed in the street boulevard may not be one of the six required spaces. Further, Deutz will provide four (4) parking spaces within 300 feet of his property. Deutz will require the employees of lower level to use the off site parking. A long-term lease (10 years) will be signed by the property owner of the off site parking which will be reviewed and approved by the City Attorney. If the off site parking Is lost and not immediately replaced, the conditional use permit allowing residential rental is lost. 2. The following maximum densities apply for the rental unit: Student Rental: 7 occupants . Family Rental: One family per unit as allowed by the housing code 3. Deutz will provide a refuse dumpster which shall be properly screened and located on the northeast section of his property. Discussion - Deutz's attorney may contact the City Attorney with a proposed draft of such document as necessary to secure adequate parking for the property. Niedenfuer felt the downtown area needs to look busy, and felt people will walk a short distance to businesses in the downtown area. Twit indicated some of the businesses would disagree. Ehlert concurred there is a need to provide off street parking. Deutz also felt the area behind City Hall (where the old water tower was located) could be striped to provide more parking in the area. He stated he would like to negotiate with the City for use of such parking spaces. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. CITY ENGINEER REPORTS PROPOSED UTILITY EXPANSION - 91sT AVENUE AND WHISPERING PINES: City Engineer Joe Bettendorf discussed the results of a survey sent to residents on 91st Avenue and Whispering Pines area. The survey results show about 50% of the property owners were e interested in being serviced by water or sewer. Mayor Hiemenz stated 60% of the property owners in the area to be annexed, need to support annexation according to the Orderly Annexation Agreement. He further indicated a desire to maintain the City boundaries in straight lines to alleviate jurisdictional problems. If water and sewer lines are installed adjacent to Juty 16, 199B in .. . """'éeé~( foJéltftfu Page7 properties that are not annexed, those properties will be required to pay up front the cost of the assessments as a utility extension charge in addition to hookup fees. Bettendorfustated the sewer mairrwould be extended from the north on 91 st Avenue with the west side of 91 st Avenue already being served by sanitary sewer. Water main could be installed on either side of 91 st Avenue, with sewer main installation on the east side to service those properties, On 90th Avenue the utilities would have to be installed in the roadway, which would require road construction in the project. Curb and gutter as well as storm sewer could be omitted, Gary Heltemes stated he is already in the City and has sewer, but wants municipal water service. He recommended the City hold an informational meeting, Jeff Palm discussed his need for water and sewer. Kevin Schirmers stated the people need more concrete cost information in order to support the proposed project, Niedenfuer recommended having a future projection informational cost analysis prepared, Brent Millesmoen stated he does not want City utilities, nor do many of the families in the neighborhood. The anticipated cost is too burdensome. Twit made a motion to approve a feasibility report in sections on the following installations: 1. Installation of water service the Assisted Living Facility to be constructed on 91 st Avenue. . 2. Water main from the Assisted Living Facility to Baker Street, west side only. 3. Water and sewer service on 91 st Avenue to serve both sides of the street. 4. Water, sewer and road restoration on 90th Avenue, The motion was seconded by Loso. Bettendorf indicated he will get the report prepared for the August 6 Council meeting, Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. POND View RIDGE FIVE DEVELOPERS AGREEMENT: Bettendorf discussed the status of the Developers Agreement. Discussed were: · Some City costs are included in the agreement, including a portion of the pond expansion and part of the water main extension. · Added to the agreement as developer's costs are aid to construction street lighting charges, and street signs. · Street sweeping and cleaning is included. Mayor Hiemenz extended the meeting at 10:00 p.m, Niedenfuer questioned the City Engineer's letter concerning the Bauerly Addition wetland issue. Ehlert stated this matter was considered by the Joint Powers Board and Planning Committee, Ehlert further discussed an easement needed in that area from adjacent property owned by Amcon for a future roadway. NORTHLAND PARK PLANS: Park Board Chair Joe Braun presented and discussed along with Park Board Liaison Ehlert, the Northland Park 5 Phase plans as follow: . Phase One · Fence · Parking Lot · Trees · Sign July 16, 1998 Page 7 of 9 """'.e.At ""ftt¡W Page8 . Phase Two · Sandbox Play Area ------------- · Playground Equipment · Trees · Baseball Backstop · Bicycle Rack Phase Three · Walking Trail · Trees Phase Four · Baseball Diamond · Volleyball Court · Basketball Court · Picnic Tables/Benches · Trees Phase Five · Picnic Tables · Grills · Trees . Mayor Hiemenz asked how the phases relate to years and why the plan has placed in Phase four the facilities that the people wish to have installed now. Ehlert stated the various park facilities were prioritized according to surveys and placed in the corresponding phase. He further stated the area for baseball is now designated and may be used for neighborhood baseball games, but is anticipated to be developed in four years, based on funding. Mayor Hiemenz stated there should be a drain in the park with a drainage pipe exiting under the parking lot out of the park, thereby allowing the pond to drain. Braun stated Phase One is anticipated to be completed this year as the funding for it is in this year's budget. Mayor Hiemenz stated he may have a source of additional funding for these park development projects. He also stated he understood a donation of aggregate had been offered and the Park Board should follow up on this donation in order to receive it After further discussion Niedenfuer made a motion to accept the Northland Park plan as presented; seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. BAUERL Y - PARTNERING WITH PARKS PROGRAM: Jerry Lang, Regional Vice President for Concrete, representing Bauerly, discussed their Partnering in Parks Initiative honoring their 30:11 Anniversary Celebration. Grants are awarded up to $1,000 for parks, with applications being . reviewed in August and September. He discussed the scope of his company including services, employees, locations and equipment. Lang recommended the City submit an application for a grant for park development Juty 16, 1998 Pane 8 of 9 .- ~ :Ii' fI""'éeé~( foféftt4Úf Page9 . _._-~------ CLERK/ADMINISTRATOR REPORTS: 1) As a follow up to the discussion at a recent meeting, of notification of St. Joseph Township as property owner, in the re-zoning the Roske Property, Stapleton verified the list of property owners for the re-zoning of the Roske Property including the St. Joseph Township Clerk. 2) Loso made a motion to approve the purchase of an additional copy of the St. Joseph Code of Ordinances as a working copy for the City Office at a cost of about $25; seconded by Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried, 3) Stapleton discussed information received from the City Attorney concerning gathering of information, specifically tenants names, in the rental licensing process, and the classification of such information, Tenants names would be considered private information and as such could not be disseminated, . 4) Loso made a motion to approve the purchase of a power weed trimmer to replace one that is over ten years old, estimated cost, $290; seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None, Motion carried. MISCELLANEOUS OR ANNOUNCEMENT ITEMS: Twit questioned if a cleaning service had been secured, as the condition of the City Hall was embarrassing for a recent meeting. Stapleton stated one has been secured and the Council room and entrance were cleaned prior to the Council meeting. A general weekly cleaning of the facilities will be done with extra periodic cleaning duties performed also. Twit asked to offer Chief Lindgren the opportunity to come to the next Council meeting if he wishes to discuss his report. ADJOURN: The meeting was adjourned at 10:54 p.m. with a motion by Loso; seconded by Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried, Rachel Stapleton Clerkl Adm inistrator . July 16, 1998 Page 9 of 9 ... . . . '- 31 Jul 1998 Bills Payable Page 1 Fri 3:30 PH City of st. Joseph August 6, 1998 . Check Transaction Depart Nunber Nane Amount Conents Description Fund 25723 AIR COHH OF ST. CLOUD 56.10 repair wire in squad Autolotive Services 101 25724 AMERICAN BUSINESS FORMS 98.34 utility bill forms Administration and General__ßOt_ 25724 AMERICMI BUSINESS FORMS 98.34 utility bill foms Administration and general 602 25724 AMERICAN BUSINESS FORMS 98.34 utility bill forms Waste Collection 603 25725 AMERICAN PAGING 17.07 pager Communication Service 101 25726 AT & T 6.39 long distance communication Service 101 25727 AT & T WIRELESS SERVICES 40.34 cellular phone, police cOlBunication Service 101 25728 AUTO VALUE - WEST 105.44 battery, lift station Sewer Lift station 602 25729 BERKLEY ADHISTRATORS 500.00 workers COlp Fire Administration 105 25730 BROCK WHITE COHPANY 2,089.87 Klinefelter shelter Lions Club Improvements 101 25730 BROCK WHITE COMPANY 1,938.47 klinefelter shelter Lions Club Improvements 101 25730 BROCK WHITE COHPANY 117.94 Klinefelter shelter Lions Club Improvements 101 25730 BROCK WHITE COMPANY 130.36 Klinefelter shelter Lions Club Improvements 101 25731 CARLSON, CHAD 385.71 NDC Training reiDburselen Economic Development Authority 101 25732 CASH WISE FOOD 17.33 sUller rec supplies Participant Recreation 101 25732 CASH WISE FOOD 29.70 cooking club Participant Recreation 101 25732 CASH WISE FOOD 34.28 cooking club supplies Participant Recreation 101 25733 CELLULAR 2000 81.97 cellualr phone Park Areas 101 25733 CELLULAR 2000 2.99 cellualr phone Fire COllunications 105 25733 CELLULAR 2000 99.44 cellualr phone Street Haintanence 101 25734 CENTRACARE CLINC 129.50 Huseth,check after accide Street Haintanence 101 25735 CITY OF ST. CLOUD 5,042.14 sewer rental, June Sewage Treatment Plant 602 . 25736 FIRE CHIEFS CONFERENCE 135.00 1998 registration Fire Training 105 25737 FIRST STATE BANK 13.30 collection fee Administration and General 601 25737 FIRST STATE BANK 13.30 collection fee Administration and general 602 25737 FIRST STATE BANK 13.30 collection fee Waste Collection 603 25738 FRONT LINE FIRE MID RESOCE AND 14,750.00 siren Energency Siren 101 25739 GALL'S INC 47.98 duty belt, Gustin Crime Control & Investigation 101 25739 GALtlS INC 165.96 flashlightjhldr,gear bag Crine Control & Investigation 101 25740 GOPHER STATE ONE-CALL 49.00 notification fee Administration and General 601 25740 GOPHER STATE ONE-CALL 49.00 notification fee Administration and general 602 25741 GRANITE ELECTRONICS 91.90 radio repair Salaries & AdDinstrative 101 25742 HAWKIlIS WATER TREATMENT GROUP 12.00 water tests Purification 601 25742 HAWKINS WATER TREATMENT GROUP 240.91 acid Distribution 601 25742 HAWKINS WATER TREATMENT GROUP 108.00 sewer tests Sewage Treatment Plant 602 25742 HAWKINS WATER TREATMENT GROUP 12.00 water tests Purification 601 25743 H~ffiY & ASSOCIATES 95.85 water meter wire Distribution 601 25744 HIEDEHAN, DAVID 18.79 sUller rec supplies Participant Recreation 101 25745 HIEMENZ, KENNETH 18.75 ¡eals Hayor 101 25746 LINDT, DEAN 2,240.00 Klinefelter shelter Lions Club Ilprovelents 101 25747 HARTINI AUTO PARTS 26.63 battery for used squad Automotive Services 101 25748 HEHARDS 76.47 park repair supplies Park Areas 101 25749 MIDWAY IRON AND METAL 24.35 repair grill,centennial Park Areas 101 25750 NATIONAL BAG 91.39 evidence collection later Crime Control & Investigation 101 25751 NET 210.00 troubleshoot COil problem Power and Pumping 601 25751 NET 604.04 troubleshoot COli problem Power and Pumping 601 25752 NORTHLAND ELECTRIC SUPPLY 58.23 15 lamp bulbs Haint Shop 101 . 25753 OFFICE MAX 54.03 office supplies Fire Adlinistration 105 25753 OFFICE MAX 25.52 office supplies Crine Control & Investigation 101 25753 OFFICE MAX 50.00 office supplies Crime Control & Investigation 101 . 1 Jul 1998 Bills Payable Page 2 .:30 PM city of st. Joseph August 6, 1998 Check Transaction Depart Number Name Amount Comments Description Fund - - - -- - --- -- - - -~,.---' ----------- 50.00 office supplies Administration and general 25753 OFFICE MAX 602 25753 OFFICE MAX 50.00 office supplies Fire Administration 105 25753 OFFICE MAX 50.00 office supplies Economic Development Authority 101 25753 OFFICE MAX 84.79 office supplies Salaries & Adminstrative 101 25754 ORDER OF ST. BENEDICT 409.34 summer worker Park Areas 101 25755 PRIMUS, JAMES 85.00 refund of damage deposit 101 25756 RADIO SHACK 76.62 surger, lift station Sewage Treatment Plant 602 25757 RAJKOWSKI HANSMEIER LTD 2,101.37 legal, pOlice Crime Control & Investigation 101 25757 RAJKOWSKI HAlISMEIER LTD 56.00 legal, pond view City Attorney 101 25757 RAJKOWSKI HAlISMEIER LTD 2,101.20 legal, general City Attorney 101 25757 RAJKOWSKI HANSMEIER LTD 49.20 legal, Roth property City Attorney 101 25758 SCHRAMEL SOD FARMS 241.54 sod, soccer field Park Areas 101 25759 SIMONSON LUMBER 17.73 lime Ball Park and Skating Rink 101 25760 SPECTRUM SIGNS OF ST. CLOUD 63.90 camping sign Park Areas 101 25761 ST. CLOUD FIRE EQUIPMENT 11.00 recharge fire extinguishe Crime Control & Investigation 101 25762 ST. JOE ELECTRIC 301.00 wiring, lift station Sewer Lift station 602 25763 STEARNS COOPERATIVE ELEC. ASSN 22.77 street lighting Street Lighting 101 25763 STEARNS COOPERATIVE ELEC. ASSN 249.21 street lighting Street Lighting 101 25764 WEYRENS, JUDY 261.25 reimb, expenses clerk ins Accounting 101 . --------- ;rand Total 36,697.68 . 31 Jul 19'38 CoulICil Report Page 1 Fri 3: 17 PM City of St. Jose~ June 27 through July 23, 19'38 This This Current Year To Year To . leave Pay Period Period Period Beginning Date Date Current Description Per rmued Taken Taken Balance Ib:rued Taken Balance Count Elployee Nale Bechtold, RaYlond Vac 5 13 7.&9 24.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Vac 5 14 7.&9 8.00 1111111111 1111111111 IIIIIUIIl 1IIIIIIIIIIIIIIIIIn------l Vac 5 15 7.€. 9 8.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick lme 1111111111 1111111111 0.00 728.00 0.00 0.00 720.00 1 Vac 5 HHHHH 1111111111 0.00 232. 00 115.35 120. 00 227.35 1 Holiday Bal 1111111111 1111111111 0.00 0.00 0.00 Uø 8.00 1 COlp Tile 1111111111 1111111111 0.£'1¡1 0.00 0.00 0.00 0.00 1 - - - - - - - - 23.07 40.00 0.00 952.00 115. 35 120.00 947.35 7 Totals Elployee Nale Bechtold, RaYlond Elployee Nale Bill, Joel Sick lme 13 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick lme 14 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 COlp Tile 14 0.00 0.50 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick lme 15 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 · Colp Tile 15 0.00 10.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 1111111111 1111111111 0.00 32.00 œ.oo 0.00 92,00 1 Vac 1 Police 1111111111 1111111111 0.00 0.00 0.00 0.00 0.08 1 Holiday Bal 1111111111 1111111111 8.00 15.00 70.00 75.00 18.88 1 . COlp Tile 1111111111 1111111111 0.00 0.00 29.00 13.00 1&.00 1 - - - - - - - - 12.00 10.50 0.00 47.00 159.00 88.00 118. 00 9 Totals EJployee Nm Bill, Joel Elployee Nm Carlson, Chad Sick leave 13 4.00 0.00 1111111111 1111111111 1111111111 1111 111111 1111111111 · Vac 2 Week 13 3.07 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 COlp Ti.e 13 0.00 4.00 1111111111 11111111 II 1111111111 1111111111 II 11111111 1 Sick Lme 14 4.00 10.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 !Iac 2 Week 14 3.07 32.00 1111111111 1111111111 1111111111 1111111111 1111111111 · 1 Sick leave 15 4.00 12.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 'lac 2 Week 15 3.07 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 'lac 2 Week I1I1111111 1111111111 0.00 0.00 52.28 32.00 2'ð.28 1 Sick Leave 1111111111 HHHHH 0.00 48.00 &4.00 72.00 40.00 1 CJlp Tile 1I1111IIII II1111I1II 0.00 54.50 54.00 69.00 39.58 1 Hol iday E.al 1111111111 HH-HHH 0.00 0.00 8.00 0.00 8.00 1 - - - - - - - - 21. 21 58.00 0.00 102.50 178. 28 173.00 107,78 11 Totals Elployee Nale Carlson, D1ad E.ployee Nale Dahl, Jason Sick leave 13 4.00 0.00 1111111111 1111111111 1111111111 HIIIIIIII 1111111111 · 1 ,.. T' q 0.00 4.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 . ;_osp ¡ lie ,,j , 31 Jul 19'38 Council Report Page 2 Fri 3:17 ptI City of St. Joseph June 21 through July 23, 1998 . This This Current Year To Year To Pay Period Period Period Beginning Date Date Current Description Per Accrued Taken Taken Balance Accrued Taken Balance Count Elployee Nale Dahl, Jason Sick Leave 14 4.00 0.08 1111111111 1111111111 1111111111 1111111111 1111111111 1 -CõipTiiè---14 0.00 5.50 1111111111 1111111111 1111111111 IUIUUIIUUIIUU 1 Sick Leave 15 4.00 1.00 111I11II11 *IftIIffff 1111111111 1111111111 1111111111 1 Sick Leave 1111111111 1111111111 0.00 0.00 l¡ß.00 1.00 41.00 1 Vac 1 Po lice 1111111111 1111111111 0.00 0.00 0.00 0.00 0.00 1 Holiday Bal 1111111111 1111111111 0.00 0.00 50.00 30.00 20.00 1 COlp Tile 1111111111 1111111111 0.00 0.00 23.50 20.50 3.00 1 - - - - - - - - 12.00 10.50 0.00 0.00 121.50 51.50 10. 00 9 Totals Elployee Nail! Dahl, Jason Elployee Nale Generous, Mary Sick Leave 13 4.00 3.50 1111111111 1111111111 1111111111 1111111111 1111111111 1 Vac 3 ~I!ek 13 4.61 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Holiday Bal 13 0.00 0.50 I111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 14 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Vac 3 Week 14 4.61 1.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 15 4.00 0.00 HHHHH UIIIIIIU 1111111111 IIIUIIIII UIIIIIIII 1 Vac 3 Week 15 4.61 8.00 1111111111 1111111111 111111111I 1111111111 1111111111 1 _Leave 1111111111 1111111111 0.00 205.00 60.00 15.00 258.00 1 Week 1111111111 1111111111 0.00 160.00 69.15 9.25 219.90 1 COlp Tile III1111111 111111I111 0.00 10.25 13.50 14.50 69.25 1 Holiday Bal I11I111111 1111111111 0.00 8.00 4.00 11.75 0.25 1 - - - - - - - - 25.83 13.00 0.00 443.25 146.65 50.50 539. 4-0 11 Totals Esployee Nale Generous, Mary Elployee Nale Gustin, Virginia Sick Leave 13 4.00 0.00 1111111111 1111111111 1111111111 I111111111 1111111111 1 Sick Leave 14 4.00 0.00 HHHHH UIIIIIIII 1111111111 1111111111 UlIIIIIII 1 COlp Ti Ie 14 0.00 2.00 11III1I1U 1111111111 1111111111 1111111111 HHfHHf 1 Sick Leave 15 4.00 0.00 1111111111 111111111I 1111111111 1111111111 111111111I 1 COlp Ti Ie 15 0.00 5.00 1111111111 1111111111 1111111111 ftffffffH I111111111 1 Sick Leave 1111I1111I 1I11111111 0.00 439.50 60.00 0.00 499.50 1 Vac 3 Police HHHHU 1111111111 0.00 120.1.\0 0.00 0.00 120.00 1 Holiday Bal 1111111111 1111I1111I 0.00 5.00 70.00 65.00 10.00 1 CQIP Ti II! 1111111111 111I111111 0.00 54.00 0.00 43.00 11.00 1 - - - - - - - - 12.00 1.00 0.00 618.50 130.00 108.00 64-0.50 9 Totals E.ployee nale Gustin, Virginia Elployee Nal~ Lindgren, Brad Sick Leave 13 4.00 0.00 1111111111 1111111111 fHHHfH 1111111111 1111111111 1 . Leave 14 4.00 0.00 fllfffffff 1111I1IIII II1II1IIII II111II1I1 111III1I1I 1 31 Jul 19'38 Counci I Report Page 3 Fri 3: 17 PM City of St. Joseph June 27 through July 23, 1998 This This Current Year To Year To . leave Pay Period Period Period Beginning Date Date Current Description Per lì:crued Taken Taken Balance lì:crued Taken Ba 1 ance Count Elployee Nm Lindgren, Brad Sick lme 15 4.00 0.00 IHfHHH IIIIIIIIII HIIIIIIII 1l1U1I1II 1111111111 1 Sick lme 1111111111 1111111111 0.-00----333:70 60.00 40.00 353.70 1 Vac 3 Police 11111 III II HHfHffi 0.00 120.00 0.00 0.00 120.00 1 Holiday Bal 11111111111111111111 0.00 16.00 78.00 66.00 20.00 1 COlp Ti Ie 1111111111 1111111111 0.00 82.75 63.75 65.00 81. 50 1 - - - - - - - - 12.00 0.00 0.00 552.45 193.75 171.00 575. 20 7 Totals Elployee Nale Lindgren, Brad Elployee Nale Marthaler, Jil Vac 4 wk +2 13 6.76 0. 00 II III II III II III IU II 11111 III II II III 11111 II 11111111 1 Vac 4 wk +2 14 6.76 2.00 HHHHH 1111111111 1111111111 1111111111 1111111111 1 Vac 4 wk +2 15 6.76 8.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick lme 1111111111 1111111111 0.00 720.00 0.00 8.00 720. 00 1 Vac 4 wk +2 1111111111 1111111111 0.00 210.00 101. 40 38.00 273. 40 1 Ho liday Bal IHIIIIIII 1111111111 0.00 0.00 4.00 2.00 2.00 1 COlp Tile 1111111111 fHHtHH 0.00 37.00 10. 00 5.00 42.00 1 - - - - - - - - 20.28 10.00 0.00 %7.00 115. 40 45.00 1,037.40 7 Totals Elployee Nale Marthaler" Jil . Elployee Nan Meyer, Brad Sick lme 13 4.00 0.00 1111111111 1111111111 HHHHH 1111111111 1111111111 1 Sick leave 14 4.00 0.00 1111111111 1111111111 1111111111 HlHHlH 1111111111 1 COlp Ti Ie 14 0.00 1.00 1111111111 1111111111 HtHHffi 111111111+ 1111111111 1 Vac 3 Police 14 0.00 40.00 HHHHH 1111111111 1111111111 1111111111 1111111111 1 Sick leave 15 4.00 0.00 1111111111 1111111111 1111111111 HIIIIIUI 1111111111 1 Sick Leaye 1111111111 HlHHlH 0.00 3'31.00 b0.00 0.00 451. 00 1 Vac 3 Pol ice 1111111111 1111111111 0.00 Ib0.00 0.00 95.00 65.00 1 Hol iday Bal 1111111111 1111I11111 0.00 15.00 60.00 65.00 18.00 I COlp Tile I111111111 I1111II111 0.00 32.50 13.50 38.00 8.00 1 - - - - - - - - 12.00 41.00 0.00 598.50 133. 50 198.00 534. 00 9 Total s Elployee Nm Meyer, BI'ad Elployee Nm Stapleton, Rachel Vac 4 Week i~ 6.15 0.00 HHiHffi IIIIIIIIH 1111111111 1111111111 1111111111 1 . , .w Vac 4 ~2ek 14 6.15 16.00 1111111111 1111111111 1111111111 1111111111 1111111111 I Vac 4 Week 15 6.15 1.50 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 1111111111 1111111111 0.00 720.00 1I.~ 11.08 720. 00 1 I¡ac 4 Week 1111111111 1111111111 0.00 200.00 92.25 73.50 218.75 1 COlp Tile 1111111111 1111111111 0.00 83.00 7.50 17.25 70.25 I Holiday Pal II II 11111 I nil 1111 II 0.00 0.00 8.00 8.00 0.00 1 - - - - - - - - . 18.45 17.50 0.00 I , ('00. 00 118.75 109.75 I,OO'H-ø ~ I Totals Elployee Nale Stapleton, Rachel 31 Ju1 1998 Council Report Page 4 Fri 3: 17 PM City of St. Joseph June 27 through July 23, 1998 . This This Current Year To Year To Pay Period Period Period Beginning Date Date Current Description Per Accrued Taken Taken Balance Accrued Taken Balance Count EJp10yee Nale SNorski, Mike Sick Leave 13 4.00 0.00 1111111111 ffflffffff 1111111I11 I1I1111111 1111111111 1 'lac 3 Week 13 4.61 16.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 ------------- - Sick Leave 14 4.00 0.00 1111111111 1I11111111 1111111111 1111111111 111I1I1111 1 Vac 3 Week 14 4.61 0.00 I111I11111 I1I1111111 I1111I1111 1I11I111II 111111111I 1 COlp Tile 14 0.00 16.00 HHHHH 11111111[1 1111111111 111[111111 1111111111 1 Sick Leave 15 4.00 0.00 1I1I111111 11I1111111 111I11I111 I111111111 1111I11111 1 'lac 3 Week 15 4.61 8.00 1111111111 1111111111 HfHHfff 1111111111 1111111111 1 COlp Tile 15 0.00 3.00 1111111111 11111I111I 1111II1111 111111I111 111I11I11I 1 Sick Leave 111I111111 1111111111 0.00 504.00 60.00 0.00 564.00 1 Vac 3 Week 11111I1111 111111I111 0.00 120.00 69.15 72.00 117.15 1 COlp Ti Ie HHHHH 1111111111 0.00 7.00 22.50 28.50 1.00 1 Holiday Ba1 1111111111 1111111111 0.00 0.00 0.00 0.00 0.00 1 - - - - - - - - 2S.B3 43.00 0.00 631.00 151.65 100.50 682.15 12 Totals Elp10yee Nate SNarski, Mike E¡p1oyee Nale Taufen, Dick 'lac 5 13 7.69 0.00 1I1111111I 111111I111 111I1I1I11 1111111111 11II111II1 1 COlp Tile 13 0.00 9.00 IIIIIIIIH IIIIIIUII IHIHHH 1111111111 IIIIIIIIH 1 _ile 14 7.69 0.00 1111111111 II11I11111 1111111II1 1111111II1 1111111I11 1 14 0.00 5.00 1111111I11 111111I1I1 111III1111 111I11I11I I11II1II11 1 Vac 5 15 7.69 ~00 1111111111 11II111111 I111111111 I11I111111 illlllllll . 1 COlp TiDe 15 0.00 1.00 111I11I111 1111111111 1111111111 I111111111 111111111I 1 Vac 5 111111111I 11111111I1 0.00 261.00 115.35 85.00 291.35 1 Sick Leave I1I11I1111 111I1I1I11 0.00 720.00 0.00 0.00 720.00 1 Holiday Ba1 1111111111 I11I11111I 0.00 0.00 16.00 3.00 13.00 1 COlp Tile 1111111111 I111I11111 0.00 79.00 63.00 46.00 96.00 1 - - - -- - - - - 23.07 47.00 0.00 1,068.00 194.35 134.00 1,120.35 10 Totals Elp10yee Naie Taufen, Dick Elp10yee Naie Weyrens, Judy Vac 4 Week 13 6.15 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Vac 4 \>leek 14 6.15 0.00 HHUHH mmllll HHHHH 1111111111 1111111111 1 Vac 4 Week 15 6.15 0.00 1111111111 1111111111 I111111111 I1I1111111 I111111111 1 Sick Leave 1111111111 Ifffffffff 0.00 720.00 0.00 0.00 720.00 1 Vac 4 Week HHHHH 1111111111 0.00 200.00 92.25 4.00 288.25 1 Corop Tile 1111111111 1I1111I111 0.00 80.00 3.00 0.50 82.50 1 Holiday Ba1 1II111I111 111111I111 0.00 0.00 4.00 2.00 2.00 1 - - - - - - - - 18.45 0.00 0.00 1,000. 00 99.25 6.50 1,092.75 7 Totals E¡p1oyee Nale Weyrens, Judy Esp10yee N;~e Young, Jeffrey _in 15 0.00 10.00 mmllll 1111111111 1111111111 HfHHHI 1111111111 1 31 Jul 19'38 Counci 1 Report Page 5 Fri 3:17 P1'I City of St. Joseph June 27 through July 23, 19'38 This This Current Year To Year To . Leave Pay Period Period Period Beginning Date Date Current Description Per Ikcrued Taken Taken Balance Çtcrued Taken Balance Count Elployee Nale Young, Jeffrey Sick Leave u . J!.I!nm.L ffiHffiH 0.00 720.00 0.00 0.00 7æ. 00 1 Vac 4+2 Pol III II III II HHHHH 0.00 250.00 -30.00 40.00 180.00 1 Holiday Bal II III II III HHHHH 0.00 25.00 &0.00 &5.00 20.00 1 COlp Ti Ie 1111111111 1111111111 0.00 ~.OO 34.50 40.00 84.58 1 - - - - - - - - 0.00 10.00 0.00 1,085. ei! &4.50 145.00 1004.~ 5 Totals Elployee Nale Young, Jeffrey - - - - - - - - Grand Total 236. 19 307.50 0.00 9,057.20 1,921. 93 1,500.75 9,478.38 120 OmmME A1IÐ CALLOUTS . Ray Bechtold Joel Bill 06-27-98 2.00 hrs weekend work. 06-29-98 2,00 hrs court 06-28-98 2.00 hrs weekend work. 07-04-98 5.00 hrs holiday pay 07-18-98 2,00 hrs weekend work. 07-19-98 2.00 hrs weekend work. Jason Dahl Brad Lindgren 07-04-98 5.00 hrs holiday 07-01-98 7.00 hrs safe & sober Jean Gustin 07 -04-98 4,00 hrs safe & sober 07 -04-99 15,00 hrs holiday pay 07-02-98 8.00 hrs safe & sober 07-06-98 4.00 hrs safe & sober 07-03-98 9.00 hrs safe & sober 07-13-98 10.00 hrs safe & sober 07-07-98 2.00 hrs court 07-16-98 6.00 hrs death case investigation Jim Marthaler Jeff Young 07-02-98 4,00 hrs street deaning 07-04-98 5,00 hrs holiday pay 07-03-98 2.00 hrs holiday work. 07-07-98 9.00 hrs safe & sober 07-04-98 2.00 hrs weekend work. 07-08-98 8.00 hrs safe & sober 07-05-98 3.00 hrs weekend work. 07-10-98 4.00 hrs safe & sober Judy Weyrens Dick Taufen 07-06-98 2.25 hrs Planning Commission . 07-11-98 1.00 hrs storm damage Mike Sworski 07-11-98 2.00 hrs weekend work. 07-12-98 2,00 hrs weekend work 'tOH OO'tO j":;dt1 o-jOH o-j t1t1l':1 ýlIJ>< l':10 00 i§ ~ o-jo-jo-jo-j 00 OOÞ<O 0000 I l':1 ":I 0 o-jo-jo-jo-j 't'" · ~ E::E::E::E:: ::<:"'00 ooo-j f¡;~ ;dG)'t0 >< § Ý t1 0l':10;d .. 0 ~~ c:1 :g¡Š~ 01 00 l':1 '" l':1 00 - ~<:H '" 't o-jo-j o-j HZ 'I ::<: ::<: ::<: t;;- ~ E:: .ÞO ~: H 00 '" - .ÞOI-' ¡¡¡ '" l':1 IIJ 01001-' ; 021 H. 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FROM THE OFFICE OF July 9, 1998 City of st. Joseph Box 668 st. Joseph, MN 56374 Re: Corner Lot on 4th Avenue and Minnesota street in the Roske Addition At the st. Joseph Township meeting on June 29, 1998, the Town Board discussed the possibility of selling the Township's interest in the Corner Lot on 4th Avenue and Minnesota street in the Roske Addition to the City. The Township is willing to sell their portion of the corner lot on 4th Avenue and Minnesota street, presently owned jointly by the City of st. Joseph and the . st. Joseph Township, for $11,000 if the lot is used for public use. The Township would receive no return on their investment and would donate the interest on the st. Joseph Township money that had been invested in the property for three (3) years. However, if the property is used for other than public use, the 50% Township ownership reverts back to the Township bringing the Township back in the negotiation. Sincerely, a~ Ann Reischl Town Clerk . . ., FOR BOARD USE ONLY \ LG214 BASE # (7 J2g191) pp # . FEE Minnesota LawfiLl Gambling CHECK INITIALS Premises Permit Application - Part 1 of 2 DATE ~---~-~~--- . - Class of premiSes permit 0 Renewal (check one) Organization base license number o A ($400) Pull-tabs, tipboards, paddlewheels, raffles, bingo Premises permit number [XI B ($250) Pull-tabs, tipboards. paddlewheels, rattles ~ New o C ($200) Bingo only o D ($150) Raffles only grglìæ~f.~fí1..!~~jr.4ªmtm~%YfliI11.;I~Ñ*iij~1¡i~~~~~f~~lm~~i1iii!1i~ít~¡jj~~~~~imiMJ~~1ij~I~lj~~iilff.~îììl1~fjiì}l~Jlr~t~i Name of Organization St. Joseph Jaycees Business Address of Organization - Street or P. 0 Box (Do not use the address of your gambling manager) 117 H. Ash St., P.O. Box 755 , (.:' Ci~ State z¡ Code County Daytime phone number S . Joseph ~1N 56374 Stearns (320) 363-7721 .Name of chief executive officer (cannot be your gambling manager)' Title Daytime phone number Janelle G. Thell Chief Executive Office ( 320) 363-7948 Bingo Occasions If app1yirÌg for a class A or C permit. fill in days and beginr1ir1g & endmg hours of bingo occasions: No more than seven bingo occasions may be conducted by your oT~an1zat1on per week. Day Beginning/Ending Hours Day Beginning/Ending Hours Day Beginning lEnding Hours to - to - to to - to - to to Ubingo will not be conducted. check here D ::.q'i':!3iþtU~:g¡¡1Œ~mI:§ç§.~~:!Yr.ª:~:~:~Y9m11t{ìl~~~~¡:~¡¡¡¡¡¡~¡:[:::~¡~¡:¡¡~¡:¡:[¡:¡~:I::¡~¡::¡::~¡¡¡~I¡j~¡¡I¡¡:¡¡:¡¡¡~:¡:¡¡::::¡:~¡¡¡~¡¡i::¡¡¡¡:¡:I¡¡:::¡:ili:¡:~¡¡¡¡¡:fi1¡¡¡¡¡:¡¡í¡¡:¡¡~¡¡¡¡¡¡~¡¡¡¡¡~:¡:::i¡¡~¡:¡:¡~ffi¡:¡¡¡~¡¡¡~i¡:~[¡:¡:Hl¡¡¡¡¡¡:¡¡¡¡¡[¡¡¡¡¡I~~}:¡¡~¡~¡¡¡:j Name of establishment where gambling will be conducted Street Address (do not use a post office box number) Salls Bar & Grill 109 W. Minnesota St., St. Joseph, MN 56374 Is the premises located within city limits? ~Yes ONo If no. is township o organized 0 unorganized 0 unincorporated City and County where gambling premises is located OR Township and County where gambling premises is located if outside of city limits St. Joseph, Stearns County I Name and address of legal owner of premises City State Zip Code Oi ane T. Schneider 31164 115th Ave., St. Joseph, t·1N 56374 .Does your organization own the building where the gambling will be conducted? DYES Œ2J NO If no, attach the following: · a copy of the lease (form LG202) with terms for at least one year. . a copy of a sketch of the "oor plan with dimensions, showing what portion is being leased, A lease and sketch are not required for Class D applications, rdd;ê:§~~l¡:~Óf:::~·tó¡:gê:::::~p'¡tð:è::':óf.~gãri1bîirl~1~~qillp:rii:êHt¡~~~::t%::~f:Œ:~;~~~::~6::â;~~::~~å;¡~¥¡1¡¡¡¡:¡¡:j;¡::::::~::;:\¡\::::¡~¡:~¡:¡::t~:;..:¡::~:¡¡::~¡:¡¡¡1~~:¡::¡:;¡::; Address City State Zip code 109 W.Minnesota St. St. Joseph, ~1N 56374 Minnesota Lawful Gambling Premise Permit Application - Part 2 of 2 w#ili1'trtgJBlfftkKÆH8ð~aRH:Îi1fðt:Bíatldtif.lt~if~¡¥~¡(¡ilii¡Æ¡~¡J@i:¡~tfgi@;i(1)ili¡¡tMiI;ili~igfíili]¡t.#{tili:rt;[[ili~~¡;fÊM[mii¡¡:;¡\::[::i¡¡it,\¡;~1it:ri:;I*~;;i . Bank Na~ ".... . '. Bank Account Number First State Bank of St. Joseph 107 660 5 06 Bank Address City Stale Zip Code 25 N. College Ave, PO Box 159, St. Joseph MN 56374 îi~it.æl*fIIJ'J\~_IIJ,I~./i.!~~ii.iê;;_.~~_¡!II_lfl~¡f~®:It.f,ij~j~~jl¡llli.ii ame rass I e - Janelle G. Thell 30045 125th Ave., St. Joseph. MN 56374 CEO Jon P. Rist 6901 236th St., St. Cloud, t~N 56301 Gambling Manager ·GambÏÏÏiiSltc"AïïthèJrlZaUOD. .1 am the chief exe<:utive officer of the organization; I hereby consent that IocaJ law enforcement officers. the .1 assume full responsibmty for the fair and lawful opera- board or agents of the board, or the commissioner of tion of all activities to be conducted; revenue or public safety, or agents of the commissioners, .1 will familiarize myself with the laws of Minnesota may enter the premises to enforce the law. governing lawful gambling and rules of the board and Bank Records Information agree, if licensed, to abide by those laws and rules, The board is authorized to inspect the bank records of the including amendments to them; gambling account whenever necessary to fulfill .any .changes in application information will be submitted requirements of current gambling rules and law. to the board and local unit of government within 10 days Oath of the change; and . I declare that: ·1 understand that failure to provide required information . have read this application and all information submitted or providing false or misleading information may result in to the board is true, accurate and complete; the denial or revocation of the license. ·all other required information has been fully discJosed; Signature of chief executive officer Date LÒ:~:åi:::(."'Q§#.¢:I:ffi:~:I::4:~~:i.tª·m·ï~:ª-ª~:!m~¡¡!¡:[[~:¡j¡:::¡:¡:::¡¡¡::¡:¡¡¡::::::i:::::::I:¡¡¡~!¡¡¡¡¡r;~j¡¡¡¡:~i:¡::~:¡¡:~:¡:¡¡;¡¡~t¡¡::i¡¡¡~:¡¡~i[¡¡¡:¡:¡¡~t¡:\í:¡¡:t1:[~:¡~~~~i¡¡iilli¡¡i¡:¡:!:i~¡¡:¡¡¡¡i¡¡¡~¡¡:i¡:¡::ili~;]r;:~¡:::¡::jj 1. The city "must sign this application if the gambling prem- 4. A CODY of the local unit of covernment's resolution aD- orovinc this aoolication must be attached 10 this aoolication. ises is located within city limits. 5. If this application is denied by the local unit of government, 2, The county "AND township" must sign this application if it should not be submitted to the Gambling Control Board. the gambling premises is located within a township. 3. The local unit government (city or county) must pass a Township: By signature below, the township acknowledges resolution specifically approving or denying this application. that the organization is applying for a premises permit within township limits. Clt · or Count It Townshl .. City or County Name Township Name St. Joseph SignaMe of person receiving application Signature of person reœíving application TiUe I Date Received Title I Date ReceiYed Reier to the instructions for required attachments. Mail to: Gambling Control Board ROMwood Piau South, 3rd Floor 1711 W. County Road B Rouvllle, MN 55113 LG214(Par1 2) (~7~1) · July 17,1998 TO: City Council FROM: Kenneth J. Hiemenz, Mayor SUBJECT: Reponse to Cable Access Concerns: 1. To re-establish cable commission (city council decision). The council did not dissoluve the cable commissioll. The commission continued with one member serving along with a volunteer from outside the city. 2. Cable access channel rules & regulations established, adopted by city. A T the December meeting the council looked at the proposed policy that I asked be used as an interm poUcy under city authority. The reason being I felt the City needs to be directing and in control. As the policy was written it did not do this, 3, Operation of equipment - who is in charge? Who is in charge can be defined in a policy drafted by the cable commission or defined in the regulations and over seen by the commissioll. As with other commission, their action are Sl/~ject to cOlmcil approval. 4. Connect a phone line to equipment for remote operation. · This sounds nice and may be easier than nmning to the booth where the city has all the equipment. However, I believe it is in the city best interest to kf!ep everthing in the booth. As people come and go the city does not need to W017Y abOllt getting back equipment, programs etc. 5. Warranty status of equipment. Warrenty card were not sent in cifter the equipment was purchased in October 1997, As it now appears any needed repairs are an expense the city must bear. 6. Redirecting surcharge ITom cable subscribers to cable commission fund. This is a council action that can be addressed at any time or at budget time. The council cU17'ently has an estabUshed budget for the cable system, If surcharges from the cable subscribers are greater than the needsfor running the system the excessfimds ro'e deposited into the general account. Again this is a council decision. 7. Establish a payroll for programming time and meeting coverage, Is this donated time? I have made inquires into this area. It is strongly Sllggested that someone be compensatedfor video taping city type meetings, This way YOlI mflle people readly available and commited to the time periods that the city wants covered The bulletin board should be operated by city staff and this is the only place a seperate modem COllld be placed The job description would need to be adjusted accordingly. This may also require a pay æljustment. Rebroadcast of meetings, community event tapes could be handled by volunteer staff rom/or city staff. 8. Promoting channel to other medias and other communities. · This would be using the system to its fullest. I believe it is to soon to get into this area. . Yes, this could be a source of income, however, this can become a very problematic area. The city would need additional equipment and part time or full time staff specializing in this area, 177e city is not ready at this . time. At this time I suggest we keep to city business and non profit organizatiollS. 9. Upgrading IC 100 software to IC 200 to eliminate known bugs in software. If there is no warranty addressing correctiollS of bugs, such as there maybe in IC100. the commission may want to recommend purchasing the IC200 out of the cmTent budget it has in place. To date there is 510,5-18.08 balance in the cable budget of 511,050. 10. Council members concerns & comments. Up to now Ray Loehlein and Dm'e Daniel had been working on the cable system. Dave was able to remove some of the noise, however, so long as we hmJe to use the long feed line and the system in the council chamber there will be noise in the system. We did not want to spend more time or money until repairs m'e made to the building. In addition the system is picking up noise from the water pumps, m7d the video camera is picking up noisejlick<!r from the florescent lights in the council chamber. I77e manllal [po 27] tells us we cm7 expect this problems mid we have only been able to reduce a little without making large expense changes. i. e relocate the booth, cut down on the longfeed lines ( now close TO 60 feet) cut the power to the water pmnp , which we hm'e tried and velified it helps, however, not a good idea. Nor do we want to change lights just yet. We were holding off on re-broadcases until! we had belleI' tapes. We are rebroadcasing now. Some community member are taping the meetings and making the tapes available to their friends. Currently only city council meeting have been taped since the volunteers are unable 10 make all the meetings that the city in engaged in. Tojust video a meeting also requires m7 operator. Currently we do not J/ffi'e battel}' packs, which last about 40 minutes, for operations where AC pmrer . is not mJailable. . , c .Jo . SCHEDULE I-II FOR STATE FIRE AID YEAR 1999 . ST JOSEPH COUNTY OF STEARNS FIREFIGHTERS' RELIEF ASSOCIATION Report of financial condition to end of 1998 and requirements for 1999 SCHEDULE I CALCULATION OF SPECIAL· FUND LIABILITY FOR ALL MEMBERS AT . _._--~-~--- PENSIOlLLE.VEL OF $1,200 PER YEAR OF ACTIVE SERVICE ENTRY TO END OF 1998 TO END OF 1999 NO NAME DATE YRS LIAB YRS LIAB ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ 1 W WASNER Apr-61 38 45,600 39 46,800 2 R TAUFEN Auy-69 29 34,800 30 36,000 3 D THEISEN Ju -73 25 30,000 26 31,200 4 T LOSO Jun-75 24 28,800 25 30,000 5 S SCHIRBER Mat-76 23 27,600 24 28,800 6 G BAGGENSTOSS Oc -76 22 26,400 23 27,600 7 J MARTHALER Oct-77 21 25,200 22 26,400 8 T LOWELL Nov-77 21 25,200 22 26,400 9 F LOSO Dec-77 21 25,200 22 26,400 10 Du PFANNENSTEI Oct-78 20 24,000 21 25,200 11 K TWIT Oct-78 20 24,000 21 25,200 12 K GRUBER May-79 20 24,000 21 25,200 13 E MERKLING Aug-79 19 22,128 20 24,000 14 Da PFANNENSTEI Fe -80 19 22,128 20 24,000 15 D SCHERER Jan-81 18 20,376 19 22,128 16 J ZIEBOL Nov-80 18 20,376 19 22,128 17 J MEYER May-85 14 14,208 15 15,648 18 W LOWELL May-85 14 14,208 15 15,648 19 N LOSO Apr-87 12 11 , 544 13 12,840 . 20 J KARNICK Aug-88 10 9,120 11 10,296 21 B ORCUTT Sep-88 10 9,120 11 10,296 22 R TORBORG Dec-S8 10 9,120 11 10,296 23 M WINTER Nov-92 6 4,920 7 5,904 24 S JOHNSON Nov-92 6 4,920 7 5,904 25 M LYON Nov-92 6 4,920 7 5,904 26 J TAUFEN Oct-96 2 1,488 3 2,280 27 J HONER Oct-96 2 1,488 3 2,280 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 DEF 43 T PFLUEGER 9/75-9/97 22XllOO 24,200 24,200 44 45 46 E. V. 47 D KLEHR .84 X 600 X 16 8,064 8,064 48 M LOSO .64 X 800 X 11 5 632 5 632 49 D PFAN 3/78-3/97 .96XII00X19 20 ~ 064 20~064 50 ACCRUED LIAB FOR ACTIVE MEMBERS 510,864 544,752 . ACCRUED LIAB FOR DEFERRED MEMBERS 24,200 24,200 ACCRUED LIAB FOR EARLY VESTED MBRS 33,760 33,760 ACCRUED LIAB FOR UNPD INSTALLMENTS A~ ACCRUED LIABILITY THROUGH 1999 602,712 B ACCRUED LIABILITY THROUGH 1998 568,824 568,824 C L.A - L.B; NORMAL COST FOR 1999 33,888 -:! ~ . SCHEDULE II 4IÞ ==================================================================================== .. Section 1. PROJECTION OF SPECIAL FUND ASSETS TO DECEMBER 31, 1998 ASSETS AT JANUARY 1, 1998 (12/31/97)------- 1. $ 536,523 PROJECTED INCOME TO DECEMBER 31$ 1998 A Minn. State Aid 21,530 B City Contribution 1,985 C Donations etc.' -() . ---" " ----------- .----- D Investment Income 64,383 ..-. ~'-E -Realized Gains possesJ 0 F Unrealized 11 losses 0 G Other income 0 TOTAL F LINES A THROUGH G----------------- 2. $ 87,898 ------------ PROJECTED ASSETS PLUS INCOME 12/31/98 3. $ 624,421 Projected Disbursements through end of this year Hi Pensions $ 27,600 I Other benefits 1,000 J Administrative 3,415 4. $ 32,015 TOTAL F LINES H-I-J----------------------- ------------ PROJECTED ASSETS AT 12/31/98 (L.3 - L.4) 5. $ 592,406 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ Section 2. Determination of projected SURPLUS or DEFICIT @ 12/31/98. Projected Assets (Line 5¿ 6. ~ 592,406 Accrued Liability (Line , Schedule 1) 7. 568,824 ----------------- If L.6 > L.7, enter difference: SURPLUS 8a. ~ 23,582 If L.7 > L.6, enter difference: DEFICIT 8b. 0 . **Go to Section 3 if SURPLUS *** To Section 4 if DEFICIT** ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ Section 3. Determination of 1999 Municipal Contribution (if SURPLUS) Normal Cost ~ine C, Schedule 1) ---------- 9. ~ 33,888 Calculated A . Expense (97 amt x 1.035) 10. 3,535 Less: K} Minn. State Aid $ 21,530 L 5% of Line 5 29,620 M 10% of Line 8a 2,358 Total Subtractions --------------- 11. $ 53,508 ------------------ 1999 City Contribution if SURPLUS exists (L. 8a) 12. $ (16,086) ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ Section 4. Determination of Municipal Contribution (if DEFICIT) Amortization of deficit(s) incurred prior to end of 1998 YR ORIGINAL AMT RET AMT LEFT INCUR. AMOUNT PREV TO RETIRE 19 (1) (2) (3Ö 19 0 19 0 Totals 0 0 0 TOT ORIG DEF 0 ----------- X .10 =-----13a. $ 0 Deduct col f3¿ total from L. 8b. If col 3 < . b, difference is a NEW DEFICIT. $ 0 X .10 =--------13b. $ 0 Normal Cost ~ine C, Sch. 1) -------------- 14. ¡ 0 . Calculated A . Expense (97 amt x 1.035) ----- 15. 0 ------------ Total Costs lines 13a+13b+14+15------------ 16. 0 LESS: q~ Minn. State Aid ------ ~ 0 r 5% of Line 5---------- 0 Total Subtractions -------------------------------- 17. $ 0 ------------ 1999 City Contribution, if DEFICIT exists ----------- 18. $ 0 :,", :" .. . AVERAGE SPECIAL FUND INCOME (non-investment) PER MEMBER FOR PREVIOUS THREE YEAR PERIOD. ACTV YEAR STATE LOCAL 1/10 ANNUAL AVERAGE 3 YR FF AID TAXES SURþLUS TOTAL PER MER TOTAL -------------- _29 __ __1.99_1___ 21,530 2,813 24,343 839 . - 28 1996 21 001 6 498 27 499 982 29 1995 15;995 6;498 22;493 776 2,597 3YR TOTAL/3 2,597 / 3 = $866 Max pension (Avg. X 1.85, from chart) $1,600 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ CERTIFICATION OF SPECIAL FUND REQUIREMENTS This information must be certified to the clerk of the municipality or to the independent non-profit firefighting corporation by 08/D1/98. We, the officers of the St. Joseph Firefighters' Relief Association, state that the accompanying schedules have been prepared in accordance with the provisions of the Minn. Stat. Ch. 69.772, subd 4. The average amount of available financing per active member for the past three years was $866 Further, benefit levels have been established in accordance with the average amount of available financing, as required by Minn. law. . The minimum city contribution for 1999 is: ($16,086) , President Date ~#-, Secretary Date ?;~-"O/09.J' . , Treasurer Date ~ 3D 71 ~ ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ These Schedules were prepared Prepared by: from information provlded by Gus Welter, consultant Officers of the Relief Association 1901 Meadowview Road and State Auditor Reports. Bloomington, MN 55425 Calculated as 12/31/98 (612) 854-8856 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ CLERK'S CERTIFICATION I am the clerk (or other designated official) of the city of St. Joseph. I have received the completed Office of the State Auditor Schedules I & II from the St. Joseph Firefighters Relief Association on , 1998. I have reviewed Section 2( lines 8, 12f. and 18 of Sch. II. It Ilne 12 or line 18 reflects a required municlpal contribu ion( I certify that I will so advise the municipal governing body at lts next regularly scheduled meeting. If the Certification of the Officers discloses that the Bylaws have been amended to provide a benefit increase, I certify that the municipal governing body has passed a resolution which approves the change in the bylaws. A copy of the resolution is attached (if required). 4IÞ Date ,1998 Signature Phone # Title City Clerk (Note: Failure to file this document in a timely manner, whether or not a municipal contribution is required, will result in loss of state aid.) · TOWNSHIP OF SAINT JOSEPH FROM THE OFFICE OF --_.~.--~- -- July 24, 1998 City of st. Joseph PO Box 668 st. Joseph, MN 56374 Re: Need to Repair Lynx Road The st. Joseph Town Board discussed the repair of Lynx Road at the July 13, 1998, meeting. The Town Board approves the overlay of Lynx Road in a cost effective manner by coordinating the overlay work with two other overlay projects in the Township. Please inform us of the City Council's decision. · Sincerely, ¿2(þV Ann Reischl Town Clerk · . ~ CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, SI. Joseph. MN 56374' (320) 363-720 I ......_...-..--... - -- -~---------- :-----~-j-----Memorandum Fax: 363-0342 Ilk To: Honorable Mayor & City Council MAYOR From: Dick Taufen, Superintendent of Public Works Kenneth J. Hiemenz Date: 07/31/98 CLERK! RE: Street Signs ADMINISTRATOR Rachel Stapleton COU:-;CILORS Dennis Danzl of Danzl's Barber Shop, Oocated at 17 - 2rd A ve ~), has requested Bob Loso the installation of restrictive parking signs regulating 3 pari<ing spaces on z-d A ve ~ Cory Ehlert in front of his place of business, As you know, across the street is a loading site for .Twit the CSBISJU inter-campus bus. Thus, students often park vehides in front of . ry Niedenfuer Danzl's for hours at a time after catd1ing the bus. Proposed signage would state, "90 minutes parking 8 AM to 5 PM". Cost of signs would be $ 21.85 ead1. Also, Bemadette VanHeel located at301-1st Ave NE has requested a sign change for her driveway. Mrs, VanHeel claims that vehicles are entering the drive\ovay, damaging her fence, etc. Presently the sign states "Dead End", The proposed sign would state "Private Drive No Thru Street", Cost of signage would be $ 11.20 each. What are the wishes of the Council? . 1 'I! . CITY OF ST. JOSEPH ~1 First Avenue NW .'.0. Box 668, MEMO/FAX ~I. Joseph, MN 56374 )20) 363-7201 'ax: 363,6342------ DATE: July 31, 1998 liar" TO: Honorable Mayor and Members of the Council ~iIU M Rachel StaPle~ . ~ FROM: MAYOR Kenneth J. Hiemenz RE: Report to Council ':::LERK! There was a question on the Reserve Police Officers Clothing allowance at the last ADMINISTRATOR meeting. Annually the Council has budgeted $1,000 for such needs since the approval of Rachel Stapleton the by-laws in 1992. Of that budget only $322 has been expended so far this year. COUNCILORS There have been serious vandalism problems with the bathrooms in Centennial Park. Bob Loso Therefore those bathrooms have been locked temporarily. Cory Ehlert Ken Twit We received Local Government Aid $259,227.07, and the second monthly rental fee of W'iedenfuer $1,100 for the antennas on the water tower. Payment is coming in well for the water bills that went out July 17. Meetings this week are: Tuesday, August 4 Special City Council for Department Head Review, Wednesday, August 5, Regular Fire Advisory Board meeting Thursday, August 6, Regular Council meeting Workers' Comp premium with the $500 deductible has saved us $790 in premium costs, compared to the $500 deductible is on a per incident basis. Our costs this year in deductible costs were $1,311.48. Last year costs were slightly above the savings. Therefore I would recommend we adopt the regular premium option without a deductible. This would save us paper work as well. As always, if you have any questions or concerns, feel free to call me. . ., " October 15, 1992 . the city on the ballot question concerning purchase of the land issue. Hazen made a motion to send out the information sheet with the seven points on it, with the last point removed; seconded by Loso. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. --~- POLICE CHIEF REPORTS: Brad Lindgren reported on the monthly incident report and police activity during the month. 1 ) The St. Joseph J.C.s contributed $400 and DBL Labs contributed $1 ,000 to the DARE program. He also discussed the alcohol relate offenses, and party s t i ng operation results. He also stated that four way STOP signs would be appropriate at Baker Street and 7th Avenue SE. The Council discussed if the r 'e is a need for a pedestrian lane on Baker Street, due to the incr eas ed traffic. The matter was referred to the Planning Commission. POLICE RESERVE UNIT: After discussion with the police chief, Loso made a motion to accept the program and by-laws as presented, pending review and recommendations of the City Attorney, and at a budget not to exceed $1,000; the motion was seconded by Hazen. Discussion - Loso requested the police reserve attend a Council meeting prior to beginning so that the Council could meet them. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. . SECRETARY: Loso made a motion to approve Clerk/Administrator and Deputy Clerk interview the top applicants as recommended by the Hiring Committee and f i I I the vacancy; seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. ORDINANCE - PARTIAL PAYMENT OF ASSESSMENTS: Loso made a motion to approve an ordinance which will allow partial payment of assessments, prior to certification to the County Auditor. The motion was seconded by Dehler. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. PERSONNEL POLICY MANUAL: Loso made a motion to table the proposal to upgrade the personnel manual, for further review, and information; seconded by Hazen. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Loso made a motion to recess for 12 minutes at 9: 18 p.m. ; seconded ·by Hazen. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Mayor Dehler reopened the meeting at 9:30 p.m. . RECREATIONAL ASSOCIATION: Loso discussed that the $11,927 payment to the city for the Recreation Center Fund, from the Recreational Page 2128 .. ST. JOSEPH POLICE DEPARTMENT POLICE RESERVE BY-LAWS . ,E #7 -LAWS ~ THE UNIFORM SHALL CONSIST OF: ----.--- w. A. PANTS (NAVY BLUE) B. SHIRT (LIGHT BLUE) C. BLACK BOOTS OR SHOES WITH BLACK SOCKS D. CAP (OPTIONAL) BALL CAP WINTER REGULAR POLICE, NAVY BLUE E. JACKET NAVY BLUE F. BLACK BASCKETWEAVED BELT AND APPROPRIATE GEAR. 4. TWO (2 ) SETS OF PRESCRIBED UNIFORMS; ONE (1) WINTER (OPTIONAL) AND DNE (1) SUMMER WILL BE WORN BY EACH MEMBER DURING DESIGNATED TIME FRAMES: A. WINTER UNIFORM <OPT I ONAL) TO CONSIST OF LONG-SLEEVED SHIRT, TIE: T- SHIRT; BLUE PANTS; BLACK SHOES OR BOOTS; BLACK SOCKS; APPROVED JACKET AND HEAD GEAR. B. SUMMER UNIFORM: TO CONSIST OF SHORT-SLEEVED SHIRT; OPEN COLLAR; WHITE OR BLUE T-SHIRT; BLUE PANTS; BLACK SHOES OR BOOTS; APPROVED JACKET AND BALL CAP. e" DEPENDING ON THE SITUATION, THE RESERVE WILL ISSUE THE FOLLOWING . -...J. EQUIPMENT TO OFFICERS: FLASHLIGHTS, RUBBER GLOVES, RAIN GEAR, - 'HANDCUFFS, OTHER EQUIPMENT DEEMED NECESSARY FOR THE PERFORMANCE OF DUTIES ASSIGNED. Ó. NO RESERVE MEMBER SHALL ENGAGE IN ANY ACTIVITY WEARING THE RESERVE UNIFORM UNLESS ACTIVITY IS SANCTIONED BY THE ST. JOSEPH POLICE DEPARTMENT OR CHIEF OF POLICE. 7. ALL UNIFORMS AND EQUIPMENT ISSUED TO THE RESERVE SHALL REMAIN THE POSSESSION OF THE RESERVE AND SHALL BE RETURNED BY THE MEMBER UPON HIS/HER TERMINATION OF MEMBERSHIP. ANY PORTION OF THE UNIFORM OR EQUIPMENT NOT RETURNED BY THE MEMBER SHALL BE PAID FOR BY HIM/HER UPON HIS/HER TERMINATION. ARTICLE XI (MEETINGS AND DUES) REGULAR MEETINGS WILL BE HELD THE SECOND WEEK OF THE MONTH. SPECIAL MEETINGS CAN BE CALLED AT THE DISCRETION OF THE CHIEF OF POLICE, LIAISON OFFICER OR THE CAPTAIN OF RESERVES. THERE WILL BE NO REGULAR DUES IMPOSED OR COLLECTED. . .. .- CITY OF ST. JOSEPH ltAvenue NW .0. Box 668, I. Joseph, MN 56374 320) 363-7201 'ax: 363-0342 I~ ~iIU M . ~ iIAYOR :enneth J. Hiemenz MEMO/FAX :LERK! .DMINISTRATOR Zachel Stapleton DATE: July 30, 1998 TO: 81. Joseph City Councilors, Chairs of Boards, Commissions, and :OUNCILORS Committees. U ~ob Loso :ory Ehlert W~v FROM: Rachel Staplet n \ :Cen Twit 1ary Niedenfuer RE: Notice requirements of Open Meeting Law . It has been the intent of the City to diligently follow the spirit of the requirements of the Open Meeting law. ill the spirit of this intent, please consider this a reminder to provide me such written notice at least three days in advance of any of your meetings, suitable for posting. Also, I wish to thank all you dedicated people who have been consistently providing me with a notice of your meetings for posting. As you may interpret from the enclosed supporting information from the League of Minnesota Cities, detenninations are still being made as to the extent of the requirements of the law. If you have any questions or concerns feel free to call me at 363-7201, or contact me in the office. . . / I . I .r·" See P.art III - The Open The Open Meeting Law also contains some specific notice and record- <', MeetingLaw-E- .. hih d· d· d ·1' 1 . f ';., "Notice requirements"; keepmg reqUIrements, w c are Iscusse ill etrn. ill ater sectIOns 0 / and Part v: - Minutes - this document. I B - "ReqUired f contents" -~~-- 1'------- A. Groups to which the law applies Minn. Stat. § 471.705, The Open Meeting Law applies to all governing bodies of any school subd.l district, unorganized territory, county, city, town or other public body, .'- and any committee, sub-committee, board, department, or commission thereof. Thus, the law would appear to apply to meetings of all city councils, plaruùng commissions, advisory boards, firefighter relief associations, economic development authorities, and housing redevelopment authorities, among others. B. What is a meeting? There is no statutory definition of the term "meeting" for the purpose of the Open Meeting Law. Generally, a meeting is a gathering of officials to discuss, decide, or receive information on matters over which they . have authority. Also see Part III - The Because the term "meeting" has not been clearly defined the issue of Open Meeting Law - G - " ." . ' "Common problems in whether or not a meetmg has been held must be decIded on a case-by- applying the law" case basis. Some examples of cases are discussed in further detail in a later section of this memo. C. Gatherings to which the law applies Moberg v: In,dependent The Open Meeting Law applies to any gathering of a quorum or more of School DlStf/ct No. 281, 336 N.W.2d 510 (Minn. public officials where the members discuss, decide, or receive 1983) information as a group on issues relating to the official business of the public body. Minn. Sta~ § 412.191, A "quorum" is a majority of the members of a statutory city council. A subd. 1; ~lllln. Stat. § 645.08 (5) majority of the qualified members of any board or commission also constitutes a quorum. Home rule charter cities may have additional requirements for achieving a quorum in their charters. Thus the Open Meeting Law would apply to any of the following types of gatherings: . Regular and special meetings; . . Public hearings; Meetings of City Councils 5 . <- . t 3. Executive sessions A.G. Op. 63-A-5, Jun. The Attorney General has found that an executive session of a city 13,1957 council where the public's attendance was prohibited until after the . .. .-.. ,-".'.. '-, '". þ -. ~ discussion and deliberations of the council was a violation of the Open --- - ---- .- ----- ---Meeting-La.w;- ~--_:....-- -------~- 4. Committees and liaisons A.G. Op. 10-b, Jul. 3, The Attorney General has found that citizens' advisory panels that are 1975 appointed by a governing body are also subject to the open meeting law. Many city councils create committees to make recommendations to the council. Commonly, such committees will be responsible for doing research in a particular area and submitting a recommendation to the council for its approval. Such committees are usually advisory, and the council is still responsible for making the final decision. A.G. Op. 10-b, Jul. 3, The Attorney General has found that a citizens' advisory panel that was 1975; A.G. op. 63a-5, Aug. 28, 1996 appointed by a governing body was subject to the Open Meeting Law. However, a more recent opinion determined that if a committee or department has no authority to make a decision, it would not be subject . to the Open Meeting Law. A.G. Op. 63a-5, Aug. 28, City councils routinely appoint individual councilmembers to act as 1996; Sovereign v. Dunn, W 498 N.W.2d 62 (Minn. liaisons between the council and particular committees. These types of App. 1993) meetings may also be subject to the Open Meeting Law if the committee contains a quorum or more of the councilor has decision-making authority. In addition, there may be notice needed for a special council meeting if a quorum of the council will be present at the meeting and participating in the discussion. A.G. Op. 471-e, May 23, The Attorney General found that a private discussion between one 1978 councilmember and one HRA member was not a violation of the Open Meeting Law because a quorum of neither body was present. 5. Chance or social gatherings St. Cloud Newspapers, Chance or social gatherings of a quorum are not considered meetings Inc. v. Distrid 741 CommuniJy Sch., 332 under the Open Meeting Law and are therefore exempt from it. N.W.2d 1 (Minn. 1983) However, a quorum may not, as a group, discuss or receive information Moberg v. Independent Sch. Dist. No. 181, 336 on official business in any setting under the guise of a social gathering. N.W.2d 510 (Minn. 1983) . 'l ~ 12 League of Minnesota Cities . it . ~ CITY OF ST. JOSEPH ~l First Avenue NW '.0. Box 668, MEMO/FAX ;1. Joseph, MN 56374 320) 363-7201 'ax: 363-0342 DATE: July 31,1998 --~-------- . TO: Honorable Mayor and Members of the Council FROM: Rachel StaPle~ .VIAYOR ~enneth J. Hiemenz RE: Report to Council :::LERK! There was a question on the Reserve Police Officers Clothing allowance at the last AD~fiNISTRATOR meeting. Annually the Council has budgeted $1,000 for such needs since the approval of Rachel Stapleton the by-laws in 1992. Of that budget only $322 has been expended so far this year. ':::OUNCILORS There have been serious vandalism problems with the bathrooms in Centennial Park. Bob Loso Therefore those bathrooms have been locked temporarily. Cory Ehlert Ken Twit We received Local Government Aid $259,227.07, and the second monthly rental fee of Wiedenfuer $1,100 for the antennas on the water tower. Payment is coming in well for the water bills that went out July 17. Meetings this week are: Tuesday, August 4 Special City Council for Department Head Review, Wednesday, August 5, Regular Fire Advisory Board meeting Thursday, August 6, Regular Council meeting Workers' Comp premium with the $500 deductible has saved us $790 in premium costs, compared to the $500 deductible is on a per incident basis. Our costs this year in deductible costs were $1,311.48. Last year costs were slightly above the savings. Therefore I would recommend we adopt the regular premium option without a deductible. TI1is would save us paper work as well. As always, if you have any questions or concerns, feel free to call me. . ~ October 15, 1992 ~. the city on the ballot question concerning purchase of the land issue. Hazen made a motion to send out the information sheet with ¡ the seven points on it, with the last point removed; seconded by Loso. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. ---, ~--~--- POLICE CHIEF REPORTS: Brad Lindgren reported on the monthly incident report and police activity during the month. 1 ) The St. Joseph J.C.s contributed $400 and DBL Labs contributed $1 ,000 to the DARE program. He also discussed the alcohol relate offenses, and party sting operation results. He also stated that four way STOP signs would be appropriate at Baker Street and 7th Avenue SE. The Council discussed if there isa need for a pedestrian lane on Baker Street, due to the increased traffic. The matter was referred to the Planning Commission. POLICE RESERVE UNIT: After discussion with the police chief, Loso made a motion to accept the program and by-laws as presented, pending review and recommendations of the City Attorney, and at a budget not to exceed $1,000; the motion was seconded by Hazen. Discussion - Loso requested the police reserve attend a Council meeting prior to beginning so that the Council could meet them. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. . SECRETARY: Loso made a motion to approve Clerk/Administrator and Deputy Clerk interview the top applicants as recommended by the Hiring Committee and fill the vacancy; seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. ORDINANCE - PARTIAL PAYMENT OF ASSESSMENTS: Loso made a motion to approve an ordinance which will allow partial payment of assessments, prior to certification to the County Auditor. The motion was seconded by Dehler. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. PERSONNEL POLICY MANUAL: Loso made a motion to table the proposal to upgrade the personnel manua 1 , for further review, and information; seconded by Hazen. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Loso made a motion to recess for 12 minutes at 9 : 1.8 p.m. ; seconded ·by Hazen. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Mayor Dehler reopened the meeting at 9:30 p.m. . RECREATIONAL ASSOCIATION: Loso discussed that the $11,927 payment to the city for the Recreation Center Fund, from the Recreational Page 2123 ST. JOSEPH POLICE DEPARTMENT POLICE RESERVE BY-LAWS . ,E #7 -LAWS ---------- '-'. THE UNIFORM SHALL CONSIST OF: A. PANTS (NAVY BLUE) B. SHIRT (LIGHT BLUE) C. BLACK BDOTS OR SHOES WITH BLACK SOCKS D. CAP (OPTIONAL) BALL CAP WINTER REGULAR POLICE, NAVY BLUE E. JACKET NAVY BLUE F. BLACK BASCKETWEAVED BELT AND APPROPRIATE GEAR. 4. TWO (2) SETS OF PRESCRIBED UNIFORMS; ONE (1) WINTER <OPTIONAL> AND DNE (1) SUMMER WILL BE WORN BY EACH MEMBER DURING DESIGNATED TIME FRAMES: A. WINTER UNIFORM (OPTIONAL) TO CONSIST OF LONG-SLEEVED SHIRT, TIE: T- SHIRT; BLUE PANTSj BLACK SHOES OR BOOTS; BLACK SOCKS; APPROVED JACKET AND HEAD GEAR. B. SUMMER UNIFORM: TO CONSIST OF SHORT-SLEEVED SHIRT; OPEN COLLAR; WHITE OR BLUE T-SHIRT; BLUE PANTS; BLACK SHOES OR BOOTS; APPROVED JACKET AND BALL CAP. e:" DEPENDING ON THE SITUATION, THE RESERVE WILL ISSUE THE FOLLOWING . ...¡. EQUIPMENT TO OFFICERS: FLASHL I GHTS, RUBBER GLOVES, RAIN GEAR, , 'HANDCUFFS, OTHER EQUIPMENT DEEMED NECESSARY FOR THE PERFORMANCE OF DUTIES ASSIGNED. 6. NO RESERVE MEMBER SHALL ENGAGE IN ANY ACTIVITY WEARING THE RESERVE UNIFORM UNLESS ACTIVITY IS SANCTIONED BY THE ST. JOSEPH POLICE DEPARTMENT OR CHIEF OF POLICE. 7. ALL UNIFORMS AND EQUIPMENT ISSUED TO THE RESERVE SHALL REMAIN THE POSSESSION OF THE RESERVE AND SHALL BE RETURNED BY THE MEMBER UPON HIS/HER TERMINATION OF MEMBERSHIP. ANY PORTION OF THE UNIFORM OR EQUIPMENT NOT RETURNED BY THE MEMBER SHALL BE PAID FOR BY HIM/HER UPON HIS/HER TERMINATION. ARTICLE XI (MEETINGS AND DUES) REGULAR MEETINGS WILL BE HELD THE SECOND WEEK OF THE MONTH. SPECIAL MEETINGS CAN BE CALLED AT THE DISCRETION OF THE CHIEF OF POLICE, LIAISON OFFICER OR THE CAPTAIN OF RESERVES. THERE WILL BE NO REGULAR DUES IMPOSED OR COLLECTED. . . c . ~ CITY OF ST. JOSEPH .1.AvenueNW '.0. Box 668, I. Joseph, MN 56374 320) 363-720 I 'ax: 363-0342 - -----~--- ,.rk JbI~ ~ ---- /IAYOR ~enneth J. Hiemenz MEMO/FAX :::LERK! ,DMINISTRATOR {achel Stapleton DATE: July 30, 1998 TO: S1. Joseph City Councilors, Chairs of Boards, Commissions, and :OUNCILORS Committees. V 10b Loso ~ory Ehlert ~~v FROM: Rachel Staplet n' Y (en Twit 1ary Niedenfuer RE: Notice requirements of Open Meeting Law . It has been the intent of the City to diligently follow the spirit of the requirements of the Open Meeting law. In the spirit of this intent, please consider this a reminder to provide me such written notice at least three days in advance of any of your meetings, suitable for posting. Also, I wish to thank all you dedicated people who have been consistently providing me with a notice of your meetings for posting. As you may interpret from the enclosed supporting information from the League of Mnnesota Cities, detenninations are still being made as to the extent of the requirements of the law. If you have any questions or concerns feel free to call me at 363-7201, or contact me in the office. . I I ¡ . I ð~',. See Part III - The Open The Open Meeting Law also contains some specific notice and record- ¡--r ~ Meeting Law . E - ~þ. "Notice requirements"; keeping requirements, which are discussed in detail in later sections of I and Part V - Minutes - this document. I B - "Required ------_.~-- /._-- ___~Q.I!t~l1ts" A. Groups to which the law applies ! Minn. Stat. § 471.705, The Open Meeting Law applies to all governing bodies of any school subd.l district, unorganized territory, county, city, town or other public body, . -.,--" and any committee, sub-committee, board, department, or commission thereof. Thus, the law would appear to apply to meetings of all city councils, planning commissions, advisory boards, firefighter relief associations, economic development authorities, and housing redevelopment authorities, among others. B. What is a meeting? There is no statutory definition of the tenn "meeting" for the purpose of the Open Meeting Law. Generally, a meeting is a gathering of officials to discuss, decide, or receive information on matters over which they . have authority. Also see Part III - The Because the tenn "meeting" has not been clearly defmed, the issue of Open Meeting Law· G . "Common problems in whether or not a "meeting" has been held must be decided on a case-by- applying the law" case basis. Some examples of cases are discussed in further detail in a later section of this memo. c. Gatherings to which the law applies Moberg v. Independent The Open Meeting Law applies to any gathering of a quorum or more of School District No. 281, 336 N.W.2d 510 (Minn. public officials where the members discuss, decide, or receive 1983) infonnation as a group on issues relating to the official business of the public body. 'linn. Stat. § 412.191, A "quorum" is a majority of the members of a statutory city council. A subd. 1; Minn. Stat. § 645.08 (5) majority of the qualified members of any board or commission also constitutes a quorum. Home rule charter cities may have additional requirements for achieving a quorum in their charters. Thus the Open Meeting Law would apply to any of the following types of gatherings: . Regular and special meetings; . . Public hearings; ~jeetings of City Councils 5 . :- Þ . 3. Executive sessions A.G. Op. 63-A-5, Jun. The Attorney General has found that an executive session of a city 13,1957 council where the public's attendance was prohibited until after the . .... ,"..... p., . '. - ,. - discussion and deliberations of the council was a violation of the Open " -~~-~--- --- -Meeting-Law;- ------,. ___. _ _ ...._ u.. _.._~.____._.___. 4. Committees and liaisons A.G. Op. 10-b, Jul. 3, The Attorney General has found that citizens' advisory panels that are 1975 appointed by a governing body are also subject to the open meeting law. Many city councils create committees to make recommendations to the council. Commonly, such committees will be responsible for doing research in a particular area and submitting a recommendatiòn to the council for its approval. Such committees are usually advisory, and the council is still responsible for making the fmal decision. A.G. Op. 10-b, Jut. 3, The Attorney General has found that a citizens' advisory panel that was 1975; A.G. op. 63a-5, Aug. 28, 1996 appointed by a governing body was subject to the Open Meeting Law. _. However, a more recent opinion determined that if a committee or department has no authority to make a decision, it would not be subject . to the Open Meeting Law. A.G. Op. 63a-5, Aug. 28, City councils routinely appoint individual councilmembers to act as ...... 1996; Sovereign v. Dunn, V 498 N.W.2d 62 (Minn. liaisons between the council and particular committees. These types of App. 1993) meetings may also be subject to the Open Meeting Law if the committee contains a quoruIn or more of the councilor has decision-making authority. In addition, there may be notice needed for a special council meeting if a quorum. of the council will be present at the meeting and participating in the discussion. A.G. Op. 471-e, May 23, The Attorney General found that a private discussion between one 1978 councilmember and one BRA member was not a violation of the Open Meeting Law because a quorum. of neither body was present. 5. Chance or social gatherings St. Cloud Newspapers, Chance or social gatherings of a quorum. are not considered meetings Inc. v. District 742 Community Sch., 332 under the Open Meeting Law and are therefore exempt from it. N.W.2d 1 (Minn. 1983) However, a quorum. may not, as a group, discuss or receive infonnation Moberg v. Independenl Sch. Dist. No. 281, 336 on official business in any setting under the guise of a social gathering. N.W.2d 510 (Minn.. 1983) . ~ 12 League of Minnesota Cities League of Minnesota Cities Insurance Trust Group Self-Insured Workers' Compensation Plan Administrator . Berkley Administrators 145 University Avenue West St. Paul, MN 55103-2044 Phone (612) 215-4173 Notice of Premium Options The "City" Agreement No,: 02-000050-18 ST JOSEPH Agreement Period: From: 08/08/1998 25 1ST AVE. N.W., BOX 668 To: 08/08/1999 ST. JOSEPH MN 56374-0000 Enclosed is a quotation for workers' compensation deposit premium. Deductible options are now available in return for a premium credit applied to your estimated standard premium of$ 17564. . The deductible will apply per occurrence to paid medical costs only. There is no aggregate limit. Please indicate below the premium option you wish to select. Y oumay choose only one and you cannot change options during the agreement period. OPTIONS NET DEPOSIT PREMIUM .1 0 Regular Premium Option 16370. Deductible Premium Credit per Occurrence Credit Amount 2 0 $250 3% 527. 15843. 3 0 500 4,5% 790. 15580. 4 D 1,000 6% 1054. 15316. 5 D 2,500 10% 1756. 14614. 6 D 5,000 13.5% 2371 . 13999. 7 D 10,000 18% 3162. 13208. This should be signed by an authorized representative of the city requesting coverage. One of the above options must be selected. Please return. a signed copy of this notice to us with payment and make checks payable to the LM CIT. . Signature Title Date F or more infonnation on the premiwn options that apply to your city, refer to the enclosed brochure. LM4501 (12197) League of Minnesota Cities Insurance Trust Group Self-Insured Workers' Compensation Plan Administrator Berkley Administrators . 145 University Avenue West St. Paul, MN 55103-2044 Phone (612) 215-4173 Self-Insured Workers' Compensation Quotation (RENEWAL of Agreement No. 02-000050-17) SiJaSEPH 08/08/1998 08/08/1999 ESTIMATED DEPOSIT CODE RATE F'AYHOLL PREt1 I UM STREET CONSTRUCTION & MAINTENANCE 5506 4.12 83901 . 3457. WATERWORKS 7520 2.90 23995. 696. SEWAGE DISPOSAL PLANT 7580 2.82 21387. 603. FIREFIGHTERS (VOLUNTEER) 7708 31.48 POP 7171. 2257. POLICE 7720 2.82 218998. 6176. CLERICAL 8810 0.44 107478. 473. PARKS 9102 2.41 48909. 1179. POLICE RESERVES 7722 3.53 16029. 566. Manual Premium 15407. Experience Modification 1.14- Standard Premium 17564. . Managed Care Credit 01. O. Deductible Credit 01. O. Premium Discount 1194. Discounted Standard Premium 16370. LMC Insurance Trust Discount 01, O. Net Deposit Premium 16370. -~- .... The foregoing quotation is for a deposit premium based on your estimate of payroll. Your final actual premium will be computed after an audit of payroll subsequent to the close of your agreement year and will be subject to revisions in rates, payrolls and experience modification. While you are a member of the LMCIT Workers' Compensation Plan, you will be eligible to participate in distributions from the Trust based upon Claims experience and earnings of the Trust. If you desire the coverage offered above, please complete the enclosed ''Notice ofPremimn Options" and return it. and your check for the deposit premium (made payable to the LMCIT) to us at the above address. LM 4410 (12/97) .q"O 8.ß § ~ 15 ~ § 5 ~ >-. '-roC/) * I Q) e<j en.....e<j..e U æ ,- .... .- ;:: "'" êij ,- > e<j ...... < ..eenOâ3t:...... o >-. C: en êij ë..... U 0 '(3 :: Cj:: ~.~ d) ...... 0 0 U en 0 en en 0 E-t en è e<j I: ~ ~. -5~enO~e<jå.ßã308..e o ..e 0 .- 00. c.¡.... ro ~ "- U'.) ....... S .- ~ U 00 0 ...... ...... S . .~S o en 0 >-. -g. ~ I: ......ß 0 > 0 ~ oot)o....."Os ......0-5t:s~8~......u~...... ,...;¡ ~. ª:a:;~<õl ~ -5 0 - .;; ..e 0 en t) o en;:: >-'>-.= ..... ...... I: 0........0 0 ~Z o 0 ""'" 0 0 ._ = - ~ '" 0 u ~ '" e<j SOl: <E-t ...... N 0 Z u 0 0 ,- '" 00.0 o 0 0 :;:;¡ e<j 1::'= 1:= ..eo- oo,...;¡~ ,- .- 0 0 bl}.... ...... ..e e<j ~~ -.D..........u ...... Õ ~ . 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M k ..... <J) v: Z - \'$ ~ Q,) ~ -< :-9 ..c .- r--.. <J) ;: t: 1-<..... ~ ~ c:Q I-< +J - I-< 0 0.. 0 u ~ ~ a.~ 0 0 ..... :: )00000( :I v'" I k k Q,) ~ \'$ 0 ~ +J ¡:: V') .... :: I ..... I-< ~ ~ o ~ - E k M U I-< - \'$ ..... .:Š 0 rJ'J ~ :I ~ ~ <J) '"Ö Q,) 0 <J) C"'..c I-< .... ...... I 11) ;;._ ..... k~>-' ~ 0 ~ '" ~ :~-«V') k .... 11) § co - ~ - 0 E ~ " ¡:: :-9...c:: \0 U >-, >-, V') . U '"Ö~- 'ë +J +J \'$~:;:Z -< ~ t u ._ ~ 11) :I ... ..... - <J):E E ~ '.;:j .:.; o I-< I-:: " ~ ~ ~ :I k .. '2 \'$ 11) ï: ~ +J ...c::...c:: ~ k k ~ tI) ¡:: - :2: .... o:J 11) ~ +J ;: ~ ~~ E co'" Õ a :E .~ V') ....; ¡:: 0 ... ....k~Vj >. .. >. U ~ '" .- +J ~ o ~- Q..~ ? .- Q.. 00 :~ '"0 11) ..... u .- u ¡:: ~ ::< ...= ...c:: 0.0 ~~ p:.õ ~ u ç.::: '" ¡.-. ... =~ ~ . . . ,.....¡ . . CITY OF ST. JOSEPH !l First Avenue NW '.0. Box 668, :>t. Joseph, MN 56374 :320) 363-7201 'ax: 363-0342 I)8r", "ibJ M July 30, 1998 ..Io.'!___~ MAYOR A TIN: Chair Henry Dickhaus Kenneth J. Hiemenz Stearns County Commissioner 705 Courthouse Square St. Cloud MN 56303 ':::LERK! ADMINISTRATOR Dear Stearns County Commissioners: Rachel Stapleton The City Council for the City of St Joseph recently met and discussed the proposed setback requirements to be included in the Stearns County Feedlot Ordinance, COUNCILORS St. Joseph City and Township spent a great deal of time and resources in planning and have Bob Loso Cory Ehlert jointly executed an Orderly Annexation Agreement between the two entities, Therefore because continued growth is expected in our area, the City of St. Joseph is requesting setbacks from our Ken Twit municipality to be from the ten year annexation zone, (Map enclosed,) These setbacks are Mary Niedenfuer appropriate because development is expected to occur within these areas, . Enclosed please find the minimum proposed setbacks for feedlots from the 10 year annexation zone. We feel using these boundaries will be beneficial for new feedlots in order to protect their investment and to the City residents in odor control. You will note on the proposal our City is requesting to be notified of any for any increase in existing feedlots within the setback zones and such request would to be conditioned by a Special Use Permit. We feel these inclusions in the Stearns County feedlot ordinance will be beneficial for the long term development of our area as well as providing for the needs of the feedlot owners, Sincerely, BY ORDER OF THE CITY COUNCIL ~ad~~~zð;u Rachel Stapleton Clerk/Administrator RCS:r Copy: Mayor and Council Don Adams . City of St. Joseph (Minimum setback proposal) Feedlot Structure/City Setbacks . What setbacks would you propose between new feedlots and your City limits for the following categories of feedlots based on their manure storage structures? Mus t be beyone the 10 year Orderly AnnexaLiDlL Zone. Liquid ManureStorage-Strucflires----H Solid Manure StoraÇ1e Structures 10-499 Animal Units 1 mile 10-499 Animal Units 1 mjlf> 500-999 Animal Units 1 1/2 milrd 500-999 Animal Units 1 1/2 miles More than 1,000 Animal Units 2 miles More than 1,000 Animal Units 2 miles If existing feedlot operations not meeting these setbacks i.e. non-conforming feedlots, propose to expand the number of animal units at some point in~re, should the City be notified and be part of the County's permitting process Yes' No (Circle one) ~ny increfsefin/C='W~ttg~ ¡¿,nes subj ec t to a Special Use Permi t anure app Ica Ion I e c s .' Manure application and its associated odor is a major issue in proper feedlot management. To address this matter, the County proposes the following minimum manure application setbacks for all feedlots from Cities unless the setbacks are modified by approved manure management plans. The manure management plans would allow a reduction in setbacks, for instance, if the manure were injected because of the odor reduction accomplished through that technology. Spreading without incorporation (solid or liquid manure)- 1320 feet . Spreading with incorporation (solid or liquid manure) - 500 feet Irrigation (liquid manure) - 1 mile Based on your own view of manure management, what are the appropriate minimum setbacks for manure application from your City? Spreading without incorporation (solid or liquid manure) 21640 feet Spreading with incorporation (solid or liquid manure) 500 feet Irrigation (liquid manure) 1 mile If manure management plans call for the use of injection or other odor reducing technology, would you fa~ing either the County's proposed setbacks or the City's proposed setbacks. Yes No (Circle one) If a manure management plan includes a proposal to redU~PPlication setbacks from your City, do you want notification from the County? Yes No (Circle one) Please provide any other comments or questions you believe appropriate. . . . .. UNOFFICIAL MINUTES . Pursuant to due call and notice thereof, the Planning Commission for the City of St. Joseph met in regular session on Monday, August 3, 1998 at 7:00 p.m. in the S1. Joseph City Hall. Members Present: Chair Hub Klein. Commissioners Linda Sniezek, Marge Lesnick, Kurt Schneider, Jim Graeve. Council Liaison Cory Ehlert. Deputy Clerk Judy Weyrens. - - - --------- .-----_.. .-.-- -----~-~--------- ---_._--~~---_..~- ---- --- -- -- --.- - -- --._---- Others Present: John Fischman, Roger Steichen, Nel Pfannenstein, Chuck Scherer, Ron Kostreba, Ellen Wahlstrom, Bob Wahlstrom, Steve Streng. College of St. Benedict, Building Permit Request: John Fischman of Grooters Leapoldt Tideman Architects appeared before the Commission to request authorization to secure a building permit to construct a bus shelter. The bus shelter wiII be 25' x 25' and located west of the Clemens Library. It is anticipated that the shelter will hold approximately 60 to 70 persons. The structure will be a permanent glass enclosed building. The reason for glass enclosure is for the safety of the students. When questioned as to why the College is moving the bus area, Fischman stated that the present location at Mary Commons is becoming too congested. The congestion is both inside Mary Commons and the parking area outside. Fischman verified that the plans have been submitted to both the Building Official and the Fire Chief for review and comment. Lesnick made a motion authorizing Grooters Leapoldt to secure a building permit on behalf of the College of St. . Benedict to construct a bus shelter. The motion was seconded by Graeve and passed unanimously by those present. Gary's Pizza, Building Permit Request: Roger Steichen appeared before the Commission to request authorization to secure a building permit to install a walk-in cooler behind Gary's Pizza creating a door from the existing building. Steichen stated that his business does not have adequate storage space and adding a cooler would alleviate that problem. Steichen presented a plan to place a cooler 8' x 6' behind the existing structure. However, he stated that he would like flexibility ill the size of the cooler approved so that ifhe finds a cooler 16' x 6' he could redesign his plan. When questioned if the Fire Chief had a chance to review the plan, Steichen stated that the Fire Chief, Building Official and Public Works Director all reviewed the plan for the 8' x 6' cooler. Steichen stated that there is currently 10 feet between the rear of his building and the adjacent property. After the cooler is installed there would still be a four foot walkway between property lines. Lesnick questioned the location of the compressor for the cooler and if it would have an adverse affect on the residents of the adjoining property. Steichen stated the compressor will be located on the top of the cooler and does not feel it will create a noise problem. Lesnick made a motion to authorize Roger Steichen to secure a building permit to allow the placement of a cooler not to exceed 110 square feet behind Gary's Pizza. Approval is contingent upon the approval of the Building Official and Fire Chief. The motion was seconded by Sniezek and passed unanimously by those present, Nel Pfannenstein, Buildable Lot Clarification: Pfannenstein stated that the City Council requested that she re- . appear before the Planning Commission to further clarify if the lot, located between 2nd Avenue NE and 3rd Avenue NE is buildable. Ehlert discussed the Council discussion of July 16, 1998. Councilors expressed concern with allowing a single family home to be constructed with the only frontage abutting an alley. Allowing a home to be built on an alley with the only frontage being an alley creates problems with snow August 3, 1998 Page I of3 . UNOFReIAI. MINUTES . removal and street maintenance. The Commission expressed frustration with the matter being referred to back to the Commission as they spent a great deal of time reviewing the matter. Further, the Commission forwarded a recommendation based on the advice of the City Attorney. Weyrens stated that she received information from the City Attorney regarding this matter and he offered the ---- -- -following-information: The only section-in-St,-Joseph Code of Ordinancesthat-relates to building on an alley is _ __ n______ section 54.7 subd 4, This section relates to design and platting, As the lots were allowed to be reconfigured inn 1982, the lots became lots of record and buildable at that time. If the configuration would be a new request, it would not be allowed under the above stated section, The Commission stated that they understood the above information at the previous meeting. The recommendation of the Planning Commission included the information from the City Attorney. Graeve stated that the Comprehensive Plan adopted by the City of St. Joseph includes a provision to provide affordable housing. It is his understanding that the lot being discussed would qualify for such and should be encouraged. Further, it is his opinion that the City should maximize the available land and allow smaller parcels to be developed. Ehlert made a motion to re-affirm the recommendation of the Planning Commission of July 6, 1998 and approve the variance request ofNe1 Pfannenstein. Further, this recommendation requests the City Attorney prepare a letter detailing the information presented to the Commission on July 6, 1998. All costs incurred for the preparation of the letter from the Attorney will be reimbursed by Nel Pfannenstein. Further, this motion requests the Council to attach the following clause to the building permit: Snow removal and street maintenance . of the alley fronting this property will be maintained as all alleys. It will not be given any special considerations for paving or plowing. The motion was seconded by Lesnick and passed unanimously by those present. See exhibit "A" for detailed letter drafted by the City Attorney. Chuck Scherer - Discussion on Zoning: Chuck Scherer appeared before the Commission to discuss the present zoning of Scherer Trucking. Currently the parcel abutting Minnesota Street is zoned R-1 Single Family and the parcel abutting CR 75 is Commercial. At this time the business is expanding and Scherer would like to convert the existing house into an office. The Commission discussed the alternatives for Scherer. They are as follows: apply to rezone the property as Commercial; research whether or not a Special Use Permit could be issued under either R-1 or R-3. Scherer indicated that he would not apply for re-zoning if the neighbors were adverse to the concept. However, he would then request the Planning Commission's authorization to construct an additional office on the Commercial property. Ehlert stated that he is not in favor of spot zoning and would rather research other alternatives. As Scherer does not have a deadline, he will discuss his proposals with the neighbors and report back to the Commission in September. Ron Kostreba - Preliminary Plat Proposal: Kostreba appeared before the Commission to discuss his proposed plat on East Minnesota Street and the proposed 12th Avenue SE. Kostreba is requesting to plat the parcel into three lots for single family development. The plat was designed with three lots consisting of 13,000 square feet; 13,100 square feet; 13,200 square feet. However, one of the proposed lots does not meet the minimum . design standards of a 75 foot frontage. Kostreba stated that while the lot abutting MN Street has a front footage of 86 square feet, he would hesitate to reduce that due to the setback requirements of a comer lot. August 3. 1998 Page 2 of3 . UIHIFRCIAL MIIfUTFI . Kostreba also discussed the need for the City to work with him on his plat as he has some outstanding issues regarding the easement for 12th Avenue SE and utility stubs placed to the proposed plat. The Commission discussed the requirements for granting a variance and the impact of allowing the reduction. __~n______ _After furthel" <iiscussion of the lots and the need for larger lots, the Commission encouraged Kostreba to discuss the matter wit.htlÚ~TìtYToüÏ1cil as the issue appears to contairnnorethan preliminary plat approval. The_______ -___nnnn_ Commission agreed to schedule the Preliminary Platting hearing for September 8, 1998 with approval of the City Council by action at the August 20, 1998 regularly scheduled meeting. Adjourn: Grave made a motion to adjourn at 8:35 p.m,; seconded by Sniezek and passed unanimously by those present. r---- u'f ¿clo/c,¿¿¡,t( ( JudyWeyrens Deputy Clerk . . ,-\ugust 3.1998 Page 300 . AUG- 5-98 WED 13:40 RAJKOWSKI HANSMEIER LTD FAX NO. 3202515898 P. 02 · . V!!~~-~~- , ~.... - ---- -----.--~~~-~--- -~---- - ---------- - ----.----_.-.------_._--..--~...--_.. --._----,-- --- - - -----.--.--..-.. -~-_. ---~~-- --- --- -- -. ------~-- - - 11SMII-th AYen" ~ih -VIA FAX- P.O. Box 1413 Sl.l:lood. MN 56302-1413 August S, 1998 32G-ZSI·I055 Ms.. Judy Weyrens Toll "f! !!OOMS-9617 City of St. Joseph Deputy aet:k rlX 3:40,<5 I·~ P.O. Box 668 St. Joseph, MN 56374 nlh¡UIii',lollcln'?l~""n Re: Ne1 Pfannenstein Variance Application Our File No. 18,889 Dear Judy: · It is my understanding that the Planning Commission reconsidered the Nel Pfannenstein Variance Application on August 3, 1998. At that meeting. the Planning CommÙ5sion asked that I di(ect a letter to the City Council outlining the information that I presented to the Planning Commission at its July meeting. You contacted me the following day and asked me to prepare this letter. I would first like to set forth a brief summary of the history surrounding this issue. Initially, the property consisted of two lots which were approximately 45 feet by 190 feet. The City records show that on November I. 1982, Dave Pfannenstein appeared before the Planning Commission and presented a request to replat the property. r, ¡)rrk J "-'jkowo;.Ï" Under the proposa~ the property would still consist of two lots, but the dimensions of the lots would be changed to approximately 90 feet by 95 feet The total area of (jOHfOI' Ii !llIfl~f~~ir" the two lots would not change, but the reconfigured lot$ would be relatively square rather than narrow and rectangular. [1....CIf'IICk L Glunt" Thomas G. JovanQvich' On June 4, 1984, this matter was back before the Planning Commission. The Planning ;('Ih1\ H ~I'III"''''I' Commission recommended that the reconfiguration of the lots be allowed I'~ul A. R~ikow\ki' This matter then can before the City Council on June 7, 1984. At that time, the City Council approved the replatting of the lots. I\rvin P G,,,y \'Villifll'1l L Cit~l~n"n FinaUy, on March 3, 1994, Dave Pfannenste1n came back before the Council to verify that the lots were buildable. The Minutes from the me.eting indicate that 'the Council Ri,h~," W SoflJllv,,,'''' was in agreement", and the City office was instructed to review the 1984 Minutes and P,ctil S IÌ101t11"(ln advise Dave Pfannenstein of the findings. On March 11, 1994, the City Clerk directed · R,d'1~1 M. I ¡,,(i(IIIISI a letter to Dave P!anncnstein with a copy of the June 7, 1984 Minutes, noting that the Planning Commission and City Council had approved the lots. I olt~ R H.nS<e" Ma(k ~. Arn~¡on ~1- 1-.\ 'p.'~ " A" f~nk J /!ttjk~i .nd RId>!J'd W. S<*~-"'" _ ~rr..'1f«i 10 pr~ in "IortI1 D"ot~ t;ordon H. ~mtif/{ In North ~$ iItd W~ Jleul A ~i in ~"" oM ~J. casJvnðn in SOIJIfI 0tIk0tt. 'M""""', of "''''i.;r~n f!oirg of TMI ArlIinnlr.o, 'o,..r.n..n ^n.IIM....1 .; , . I.. AUG- 5~98 WED 13:41 RAJKOWSKI HANSMEIER LTD FAX NO. 3202515898 P.03 . V Ms. Judy Weyrens August 5, 1998 I Page -2- \.. - ---..- .~~- -,-.-- --------- - - -----~_._. ------..-.- --- '.-----,.-.--- - - .--- .._._~ Net Pfannenstem has-recently applied :for a variance on "the-Issues-of lot depth and- areà. The-$'tatùtes -.-.. .- -- require a lot area to be at least 1,100 square feet, and the lot depth to be at least m feet. When I appeared before. thë Planning Commission in July, I pointed out several factors. First of all, pursuant to Ordinance 52.11, Subd. 14, the lot in question would be considered a non-conforming lot of record. Under that ordinance, even though the lot is of insufficient area, the lot is still buildable so long as the setbaclc requirements of the ordinance ate met. 1 also noted that the previous action by the Council (from 1984) would estop the City from now denying the owner to buUd on the property because it does not meet current standards. The City may not prohibit a property owner from using property in a manner which had previously been authorjzed. Quite honestly, I doubt that a variance is needed at this time. Since the City previously approved the reconfiguration, the lots would be existing lots of record and fall. within Itgrandfathered" status. It is my understanding that some questions have arisen with regard to Ordinance 54.7, Subd. 4, which . deals with minimum design standards for subdivisions. That provision provides that a1l1ots must front on a dedicated street, not an alley. As I indicated previously, this ordinance sets forth design standards for subdivisions and plats submitted for ronsideration by the City, It does not necessarily prohibit construction on existing lots of record because they abut an alley. Clearly, this is not a good situation. If this Council was faced with the issue presented to the Council in 1984, it would be my recommendation tha.t they deny the replatting of the lots. Unfortunately, that is water over the dam, and this Council does not have the authority to reverse the action of the pdor Council where the citizen has relied upon the prior decision and has taken action in reliance thereon by selling the lot which abuts the public right-of-way. It is my recommendation that the City allow the variance. In doing so., it should be cleatly stated on the record that the aUey will remain an alley and will be maintained as an alley. It will not be given any priority with regard to snow plowing. It will not be given any special consideration for paving. I would also recommend that at the time the permit is issued, the Building Inspector review the building plan to determine appropriateness of setbacks in light of the unique character of this lot. In the future., lot reconfiguration will not be approved unless all lots abut a street Very truly yours, RAJKOWSKI HANS MEIER LID. By . John H. Scherer JHS /ba:z. k\p\n"\a~u ecITY of ST. JOSEPH Office of Housing Inspector ADOPTED STATE CODE IN 1972 . ---------.- RENTAL~FrausING EXTENSIONS - - ------~~~--~-~- 1998 -1999 0015.5 MN St W Kurt Schneider remodeling 1 unit completely 30 days 0215 MN St W Monica Pelzer major repairs needed 30 days . 0304 Old Hwy 52 Steve Bengston 0308 Old Hwy 52 Steve Bengston major repairs needed 30 days 0314 Old Hwy 52 Randy Matthews 0316 Old Hwy 52 Randy Matthews major repairs needed 30 days 0205 - 1st Ave NW Claude Menzhuber complete remodeling 30 days 0121 Ash St E Jeff Tallman major repairs 15 days 0501 - 1 st Ave NW Juanita Condoluci . need complete remodeling 30 days