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Home My WebLink About1998 [08] Aug 20 {Book 14} F'fe . CITY OF ST. JOSEPH .1 First Avenue NW '.0. Box 668, City Council Meeting it. Joseph, MN 56374 August 20, 1998 320) 363-7201 7:00 P.M. - City Hall "ax: 363-0342 1. 7:00 P.M. Call to Order 2. Approve Agenda If!! 3. CONSENT AGENDA a. Resolution Authorizing Grant Agreement with Waite Park and Sartell Police Departments and --~- -- VIAYOR the Minn. Dept. of Public Safety, for the Project entitled Safe & Sober 10-01-98 thru. 09-30-99 Cenneth J. Hiemenz 4. Approve Minutes August 6, 1998 5. Bills Payable OVertime and Callouts, :::LERK! 6. Department Heads Report I\DMINISTRATOR a. Director of Public Works - Richard Taufen ~achel Stapleton Complaint of Paint on Truck b. EDA Director - Chad Carlson ":::OUNCILORS 7. 7:30 P.M. Annexation Petition - Borgert Products Inc. - Accept Petition and Consider Resolution Bob Loso 20ry Ehlert to Annex property According to the Terms of the Orderly Annexation Agreement of February 6, Ken Twit 1998. eiedenfuer 8, 7:45 P.M. City Engineer Reports 9, 8:00 P.M. Ron Kostreba - 12m Avenue SE negotiation. 10. 8:30 P.M. Proposed R-1 Building Use - Chuck Scherer 11. 8:45 P.M. - Rural Mail Box Proposed Policy 12. 9:00 P.M. Items for Discussion a) Proposal to Call for Bids for Removal of the House Removed from Property 13. St Joseph Fire Relief Association By-Laws Update 13. Mayor's Report 14. Council Reports 15. Clerk/Administrator Reports a. Election Approve Judges, Pay Increase, etc. b. Federal Requirement for Bond Issues over $1,000,000, A Continuing Disclosure Report Juran & Moody Fees are $1,000 plus $250 for each issue (we have one), plus expenses, last years expensess were $199.48. 16. Miscellaneous or Announcement Items. 17. Adjoum Time slots are tentative. The Meeting will be rebroadcast at a later date. . · Resolution Authorizing Execution of Agreement Be it resolved that the Waite Park Police Department, St, Joseph Police Department, and Sartell Police Department enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the Project entitled SAFE & SOBER COMMUNITIES during the period of October 1, 1998 through September 30, 1999. Kenneth E. Dickinson, Chief of the Waite Park Police Department, Bradley J Lindgren, Chief of the St, Joseph Police Department, and Robert J Ringstrom, Chief of the Sartell Police Department, are hereby authorized to execute such agreements as are necessary to implement the project on behalf of the Waite Park Police Department, St, Joseph Police Department, and Sartell Police Department, I certify that the above resolution was adopted by the City Council of Waite Park, Minnesota, on July 14, 1998. SIGNED: WITNESSETH' Richard E. Miller, Mayor Jeffrey J Baird, City Clerk/Treasurer · (Date) (Date) I certify that the above resolution was adopted by the City Council of St, Joseph, Minnesota, on ,1998. SIGNED: WITNESSETH' Kenneth J Hiemenz, Mayor Rachel Stapleton, City Clerk/Admin. (Date) (Date) I certify that the above resolution was adopted by the City Council of Sartell, Minnesota, on ,1998. SIGNED: WITNESSETH: Robert Pogatshink, Mayor Peggy Schupp, City Clerk/Treasurer (Date) (Date) · . flltØ".e.~( fo9(ft4tc~ Page1 · F.'Ht b~'t Pursuant to due call and notice thereof the City Council for the City of St. Joseph met in regular session on Thursday, August 6,1998 at 7:00 p.m, in City Hall. MEMBERS PRESENT: Mayor Kenneth J. Hiemenz; Councilors Bob Loso, Cory Ehlert, Ken Twit. Clerk/Administrator Rachel Stapleton. Mary Niedenfuer was absent. OTHERS PRESENT: Judy Weyrens, Joe Bettendorf, Steve Streng, Ellen Wahlstrom, Gary Heltemes, Bob Herges, Kevin Schirmers, Dave Theisen, Alan Rassier, Nel Pfannenstein, Judy Fugate, Ray Loehlein, Kevin Kosel, Scott D. Bloch, Dick Taufen, Greg Volkers, Jon Rist. Mayor Hiemenz called the meeting to order at 7:05 p.m. with Councilors Loso, Twit, and Ehlert present. AGENDA: Ehlert made a motion to approve the agenda with changes (1) to consider the Workers Compensation Quote under the Clerk/Administrator Reports, 2) and because Chad Carlson was unable to attend the meeting, Stapleton will provide information for him); seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried, CONSENT AGENDA: Loso made a motion to approve the consent agenda as follows; seconded by Twit. Discussion - Bauerly Companies have provided a one year warranty for the parking lot at the Fire Hall. Additionally the release of escrow is contingent upon the return of a master key which was used during the construction phase by contractors. · a. App. for Payment No. 10 to W. Gohman Construction Co. of $10,066 for St. Joseph Community Fire Station. b. App. For Payment No. 11 to W. Gohman Construction Co. of Release of Escrow of $15,000 to W. Gohman Construction Co. to Finalize the Project. c. Rehire Local Assessor Ollie Lesnick for the 1999 Assessment Year. d. Amendment to Ordinance 54 - Subdivision Ordinance requiring the City Engineer or other Professional Engineer to Prepare Plans and Specifications for Developments. e. Watab Creek Whitetails, Minn. Deer Hunter Assoc. Exemption from Gambling License event previously approved for September 9, 1998 (at the June 25 meeting) - Date change to September 16: 1998. f. Notification Policies from Chief of Police 1) Response to Reports of Missing and Endangered Children Policy 2) Criminal Conduct on School Bus Policy 3) Sex Offender Registration and Community Notification Policy Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. MINUTES: Twit made a motion to approve the July 16, 1998 minutes with the following · changes; seconded by Ehlert. Discussion - Page 3, Paragraph 1 "The Mayor recently attended an APO Executive meeting, .,.. " August 6, 199B ~age 1 of 11 f¡Jt9WC(~t ""tt4Uf Page2 r:fwt oÒAl't . Page 3, Paragraph 2 Mayor Hiemenz was appointed to the APO MNDot Facilitating Committee whose function is to assist in facilitating a resolution to outstanding working relationship issues beÌlNeen the APO and MNDot. Page 4 under Finding: the last line should read "approved in 1992 and again in 1994. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. BILLS PAYABLE. OVERTIME AND CALLOUTS: Deputy Clerk Judy Weyrens presented the bills payable, callouts and overtime. After Weyrens clarified several of the bills along with informing the Council that the lease for one election machine will cost $500 per election. After Council discussed several other bills, Twit made a motion to approve the bills payable as presented check numbers 25723 - 25764; seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. The Council reviewed the overtime and callouts as presented. Twit clarified that Brad Lindgren received 30 hours pay for 10 hours work on July 4tn, due to his day off and a holiday. He also worked 4 additional hours of the "S~fe and Sober" program. He further indicated three other officers received overtime on July 4"'. Twit made a motion to approve the callouts and overtime as presented; seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. PUBLIC COMMENTS TO THE AGENDA: Steve Streng asked for a clarification on page 2 of . July 16m minutes. He asked if Vic West Steel is coming to the Planning Commission or EOA Board. Mayor Hiemenz stated nothing is scheduled at this time for that company to come before either Board or Commission. BUILDING TASK FORCE: Stapleton reported for Chad Carlson, stating the Building Task Force is requesting a special meeting be set up to review the information it has compiled and to have a consultant available at that meeting to respond to questions. Carlson will give a presentation of the Building Task Force information and send out the compiled information prior to the meeting. A representative of Hagemeister Mack is willing to attend and perhaps other consultants. The Council set a special meeting for 4:00 p.m. August 25, 1998 in the City Hall. Mayor Hiemenz indicated another architect he has had contact with is interested in the project, and may wish to attend this meeting. On Ellen Wahlstrom's questioning if the second architect would be able to access the plans in order to provide a second opinion, Twit and Loso felt that would confuse the issue. Loso further indicated the concept is available to any architect. CITY ENGINEER REPORTS PLANS AND SPECIFICATIONS FOR SEWER AND WATER TO INDUSTRIAL PARK: City Engineer Joe Bettendorf reported anticipation was that Vic West Steel had urgency which required the City to move ahead with plans and specifications for the Industrial Park utilities. He recommended to suspend further planning until there is further direction from the EDA. Mayor Hiemenz stated the EDA will be meeting and address this matter at their next meeting. PROPOSED UTILITY EXPANSION - 91 ST AVENUE AND WHISPERING PINES: Bettendorf . presented a feasibility report on proposed water and sewer expansion which included the following three options. August 6. 1998 Page 2 of 11 "Jt9i'.e(~( ,.,.~ú~ Page3 · r:tm h~'t OPTION 1 Extend Water to Assisted Living Project Only Total Estimated Project Costs $19,150.00 Number of Units 2 Project Assessment $9,575 per unit Total Amount Assessed $19,150 OPTION 2 Extend Water along the west side of 91 st from East Minnesota Street to East Baker Street. Assess homes in the City. Defer assessment to homes in Township. Total Estimated Project Cost $79,710 Number of Units 15 Project Assessment $5,314 per unit Total Amount Assessed $45,512 Total Amount Deferred $34,198 OPTION 3 Extend Water and Sewer along 90th and 91st Avenues from East Minnesota Street to East Baker Street. Total Estimated Project Costs $254,650 Number of Sewer Units 18 · Number of Water Units 29 Projected Sewer Assessment $4,374 per unit Projected Water Assessment $6,066 per unit Total Amount Assessed $254,650 The street would be replaced in its current condition (without curb and gutter or storm sewer). The Council recommended providing the affected property owners with this information as well as annexation information, hookup fees, and any other additional costs and pertinent information. Loso made a motion to approve a Resolution to Receive the Report and Call for a Hearing to be scheduled at 7:00 p.m. August 25,1998, in the City Hall, on Option 3 as presented; seconded by Ehlert, Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. POND VIEW RIDGE FIVE DEVELOPERS AGREEMENT: Bettendorf discussed a pre- construction meeting held recently on the Pond View Ridge Five proposed development. Bettendorf presented a cost summary table showing Developer costs and City costs. I COST SUMMARY ; ¡ ¡ Developer I City Cost Cost i Outstanding assessments for five lots behind Moh's Addition ¡ I · Sanitary Sewer Assessment $26,700 ; Trunk Sewer Charge 1,750 $28,450 ! Holdin Pond Construction, 82% Develo er, 18% Ci $17101' $3,754 Prairie Restoration Seeding, 82% Developer, 18% City $3,423 $752 Water Main Oversizing 8" to 10" Pipe ¡ $2,325 August 6. 1998 Page 3 of 1 i r¡Jt9We(~( ,.,.~t" Page4 ~~t ~'t . Regulatory and Warning Signs, 6 each @ $100 i $600 i Street Li htin ,Local Share $2,310 I Park Dedication 8% of Land Value $7,200 I Total I $59,084 i $6,831 Hookup Charges for Sewer & Water (By Builder) ! i Hookup 40 Lots $2,085 $83,400 I í í i 35 Lots @ $350 I Trunk Sewer $12,250 i I I Partner in the Development Bob Herges stated the developer will have to absorb the S350 trunk sewer charge per lot due to the increased costs per lot. Herges also stated he felt the City should reconsider the $7,200 park dedication fee, in light of the requirement to include higher costs of Prairie Restoration in the 3 acre holding pond, indicating this makes it look like a park. He also opposes the inclusion of street lighting and signs as additional Developer costs imposed in the middle of the development process. These costs were not included in the planning process and skewed the financial picture. Twit stated the pond serves the development and does not relate to park dedication. Ehlert stated he has checked with other developers in area Cities who indicated to him the other Cities tend to be up front with all their costs and fees. Loso stated the City opted to go with the prairie grass previously, but not as part of this development. Ehlert suggested reducing the Developer's costs to the difference betvveen the cost of regular . turf and prairie grass restoration. Loso suggested also removing the street lighting and sign costs. Herges stated those costs could be included in the next developments, because it would give the developer time to plan. Mayor Hiemenz felt all these installations should be part of the development as it is constructed. He could consider splitting the prairie restoration costs, but has reservation's on the changing the street lighting cost allocation. Loso stated changing the developers costs without prior discussion was unfair to the developer and made a motion to abate the difference in cost betvveen the prairie restoration and the usual grass turf ground cover, the City will absorb the street lighting "aid to construction" charge and the warning and informational signs for this development. The developer will coordinate getting the street lights installed with the development construction. Loso also recommended the developer plan on including these costs in the next development. Ehlert seconded the motion. Mayor Hiemenz made an amendment to the motion to allow the City bear the cost of the difference betvveen the prairie grass and grass turf, and split the street lighting and signing costs on a 50/50 basis. In the future these costs would all be devefopers costs. Twit seconded the amendment. Discussion - Herges stated had they been aware of these costs prior to the planning, and could have incorporated them in the financial planning he would be able to absorb such costs. Additionally these lots are inferior to prior developments due to the location of this development phase. Twit felt the City should be up front with the costs. Mayor Hiemenz withdrew his amendment and Twit concurred. Vote on the motion to have the difference in costs betvveen prairie restoration and turf, and the cost of the signs and aid to construction street lighting charges be part of City costs for this development. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. . RENTAL HOUSING INSPECTOR REPORTS: Rental Housing Inspector Alan Rassier reported on the status of the annual rental housing inspections and requested extensions for the following properties. August 6. 1998 Page 4 of 11 (¡..,Weé~l ~~'k~ Page5 . ~nt h~'t 15,5 Minnesota Street West Kurt Schneider remodeling 1 unit completely 30 days 214 Minnesota Street West Monica Pelzer Major repairs needed 30 days 304 Old Highway 52 Steve Bengston 308 Old Highway 52 Steve Bengston major repairs needed 30 days 314 Old Highway 52 Randy Matthews 316 Old Highway 52 Randy Matthews major repairs needed 30 days 205 1st Avenue NW Claude Menzhuber complete remodeling 30 days 121 Ash Street East Jeff Tallman . major repairs 15 days 501 1st Avenue NW Juanita Condoluci need complete remodeling 30 days 30 Minnesota Street E. Gayle Studinski storm doors and windows 15 days Ehlert made a motion to accept the rental housing extensions as presented by the Rental Housing Inspector; seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None, Motion carried. BUILDABLE LOT CLARIFICATION: The Council considered the Planning Commissions recommendations on a lot located between 2nd Avenue NE and 3rd Avenue NE, with no street frontage, currently owned by Nel Pfannenstein. The Council had previously referred the matter back to the Planning Commission for further clarification. Mayor Hiemenz stated the City Attorney made the following recommendations: it is a buildable lot and the buildings can meet setback requirements, the owners need to understand that it is an alley and alley maintenance is different than street maintenance, there will be no special consideration in snow plowing, and as an alley it would fall under the regular program for paving. Loso made a motion to accept the Planning Commission's and the City Attorney's recommendations as discussed. Ehlert seconded. Discussion - Loso felt the residents who will inhabit the home on the alley would - approach the Council with snow removal problems. Ehlert stated the Planning Commission recommended a statement of the snow removal policy for alleys, go with the property through """"II!!!!!I the realtor. On Twit's asking of the availability of water and sewer, it was noted it is available. He further stated a problem exists when there is an improvement in the vicinity as it is not fair to omit assessing property fronting on an alley for such improvement. Pfannenstein indicated . August 6, 1998 Page 5 of 11 fÞdWCfAl ,.,¡..~'t'f Page6 f:(m hA''t . Deputy Clerk Weyrens addressed the issue at the Planning Commission. Ehlert discussed that this is the same situation as other alleys. Assessments that are appropriate to this property would be assessed against it. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. Loso recommended the City Attorney research assessment issues and if improvements are legally assessable to this property language will be included to assess it. Twit made a motion to request the City Attorney prepares language addressing street assessments to alley properties; seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. ROSKE ADDITION - CORNER LOT: The Council considered the proposal of St. Joseph Township for the corner lot on 4th Avenue and Minnesota Street in the Roske Addition. The City and Township currently jointly own the property. The Township's proposal for the property requesting $11,000 for the City to buy their share of the lot, providing it is used for public use. If the property is used for other than public use the 50% Township ownership reverts back to the Township bringing the Township back in the negotiation. Ehlert discussed the $11,000 is a fair request, as $21,492 are the actual costs of this property based on the available land. Ehlert suggested the City could request reimbursement of the $11,000 and allow the Township to become a partner again, should the use become something other than public. Twit suggested requiring a sunset on the future use condition. Mayor Hiemenz recommended a meeting of the City Council and Town Board to discuss this matter. Twit made a motion to table the matter to a meeting with the Town Board proposed for 9:30 p.m. August 10, 1998 at the Town Board's . regular meeting if they are able to place this matter on their agenda. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. JAYCEES GAMBLING LICENSE APPLICATION FOR SAL'S BAR & GRILL: Jon Rist spoke for the St. Joseph Jaycees requesting approval of an application for a Gambling License for Sal's Bar & Grill. After short discussion Loso made a motion to approve the application as requested; seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. CABLE ACCESS CHANNEL: Mayor Hiemenz discussed the cable access channel concerns brought to the Council. He clarified the Cable Commission has continued with one member. He discussed the cable access proposed policies, stating they may be brought back with excerpts from other policies added to clarify the Cable Commission operates under the City Council. Twit addressed the request for a phone line for remote operation indicating there is a possible lack of security with a modem. Ray Loehlein discussed the built in protection through an access key that provides security and copyright protection. Loehlein felt it would be much handier to update the system from home, since he does most of the work at odd hours during his spare time. Loso stated he was in the process of setting up a phone communication last fall. The Mayor stated the warranty cards were not sent in on acquiring the equipment. Loso indicated the warranties would be up by now or soon, anyway. - Mayor Hiemenz discussed the cable franchise fees, the use of which may be addressed at - budget time. There also could be administrative charges against that revenue. August 6. 1998 Page 6 of 11 (¡1tØ"~e~A( 1'féftt4'Uf Page7 · Pi'Ht ~'t He further recommended compensating individuals who work on the programming for the cable access channel, and allowing them to work with volunteers as well. Loso stated he is opposed to advertising, as the purpose of the channel is for community communication, Twit felt only local community fund raisers and community events should be advertised on the channel. Loehlein recommended upgrading to the IC 200 at a cost of approximately $1,200 to $1,500, which he felt is more compatible with other software such as graphics. After short discussion Ehlert made a motion to upgrade the software to IC200 to make the system more proficient; seconded by Twit. Discussion - Loehlein will get a cost estimate shortly. Loso felt the upgrade would not solve any problem with the system of which he is aware. Loehlein stated the technician that services the program indicated the program would not run it under the windows environment. The upgrade is designed to run under the windows environment. Ayes: Hiemenz, Ehlert, Twit. Nays: Loso, Motion carried. Other concerns discussed were noise from the microphones and cables, and other sources of noise. Change in the microphone system would require a whole new audio system. Other changes could reduce the noise level. Ehlert felt the remote access phone line will function well when the City has an individual working on the system for compensation, indicating that person should be given some liberty in their duties. He expects the Commission will bring recommendations to the Council. Mayor · Hiemenz stated there is an immediate communication need for a phone line to the booth. The Council felt the same phone line could be used from the City Hall with an extension to the booth. Ehlert made a motion to approve an extension from the City Hall phone to the booth be installed; seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. Twit recommended that before the IC200 software is ordered to make sure it is the most current upgrade. Mayor Hiemenz stated the radio station on the public access channel has been changed to St. John's Minnesota Public Radio. FIRE HALL AS STORM SHELTER: Fire Chief Dave Theisen reported the Fire Board discussed this matter at their last meeting. The general consensus of the Board was to accommodate people who may come to the Fire Hall seeking shelter. Theisen questioned where the other storm shelters are located, as he was under the assumption the Chapel at St. Benedicts was a storm shelter, but it is locked at 9:00 p.m. He further stated the Fire Hall is not handicap accessible and felt the public places should be aware where storm shelters are located. Loso, as Emergency Services Director, indicated are no buildings in St. Joseph that would meet storm shelter and handicap accessibility needs there. Chief Theisen stated he would like to have a meeting with the Emergency Director and representatives of all community emergency services. Mayor Hiemenz stated he highly recommends such meeting, Theisen discussed contacts and procedures in the Emergency Operations Plan recently distributed by the Emergency Services Director are obsolete. Loso · stated it was his intent to have it updated when he distributed the manual recently. He indicated he intended to have a meeting with representatives of the community emergency services as part of the procedures update. On Mayor Hiemenz's asking when this meeting will take place, Loso indicated it will be done in a timely manner. Mayor Hiemenz stated he wanted it within 30 days, August 6, 1998 Page 7 of 11 "ItØWC,~t ""Jú.¡Úf Page8 Fi,rt ¡,(,A(t . ST. JOSEPH RECREATIONAL ASSOCIATION - MILLSTREAM PARK CONCESSION STAND PROPOSAL: Scott Block and Greg Volkers, representing the St. Joseph Recreational Association, discussed with the Council a proposed concession stand building for Millstream Park. Block stated they have approximately $30,000 on hand with an anticipated total cost of $100,000 and would like to have fall construction in order that it may be ready for the next softball season. He stated they might go with a construction manager and keep the work with local contractors. He further asked if the City would fund the balance of the cost of the project and allow them about tvvo years for repayment. Ehlert stated the condition of the existing building has really deteriorated. The proposed building is a classy building with landscaping and drainage included in the plans. It also is a proposed revenue generator with grills available for fast food. He further stated the bathrooms could be used for the soccer program participants and summer recreation programs. Twit questioned if the Rec. Association has a track record and was able to pay. Ehlert and Loso indicated there have been no problems in the past Ehlert further stated a lot of the other area cities are improving their facilities. Stapleton stated they would have to follow the laws regulating cities including the bidding requirements. Block stated with a Construction Manager he understood that it is not necessary. He further stated the Rec. Association would work with the Park Board with their plans. Loso requested a written document showing the particulars on this financial arrangement. Twit made a motion to approve the proposed concession stand for the Millstream Softball Park financial proposal, contingent on an acceptable financial plan laid out; seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. . DEPARTMENT HEAD REPORTS DIRECTOR OF PUBLIC WORKS REPORTS: Director of Public Works Richard Taufen reported Dennis Danzl of Danzl's Barber Shop, (located at 17 - 2nd Ave NW), has requested the installation of restrictive parking signs regulating 3 parking spaces on 2nd Ave NW in front of his place of business. As you know, across the street is a loading site for the CSB/SJU inter- campus bus. Thus, students often park vehicles in front of Danzl's for hours at a time after catching the bus. Proposed signage would state, "90 minute parking 8 AM to 5 PM". Cost of signs would be $ 21.85 each. The Council discussed the status of the Bus Stop on 2na Avenue and requested to put it on the next CORE agenda. Also, Bernadette VanHeel located at 301 - 1 st Ave NE has requested a sign change for her driveway. Mrs. VanHeel claims that vehicles are entering the driveway, damaging her fence, etc. Presently the sign states "Dead End". The proposed sign would state "Private Drive No Thru Street'. Cost of signage would be $ 11.20 each. Loso made a motion to approve both signage proposals; seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. Taufen also reported another pole is proposed to be installed in the sidewalk by 33 Minnesota Street W. in order to service the property with electricity. The other proposal for servicing the property would run the lines across another property, which is not lawful. Council discussed . checking into any other methods of possibly servicing the property. FIRE RELIEF ASSOCIATION - REQUEST FOR CITY CONTRIBUTION: Councilor Twit stepped down from his chair and approached the Council as Treasurer of the St. Joseph Firefighters August 6, 1998 Page 8 of 11 , fJ""'fef~( t.,f~Ú~ Page9 . ~fm b~'t Relief Association. He presented and discussed Schedule I and II Report for State Fire Aid Year 1999 and of Financial Condition to end of 1998 and Requirements for 1999. He stated if the current pension level of $1,200 is maintained with 27 members, there would be no City contribution required. The fund at this level would show a positive balance of $16,086. He further stated the maximum allowable pension currently is $1,600 per year. Loso made a motion to accept the report; seconded by Ehlert. Discussion - Stapleton stated that the long term implications of a positive balance would allow the Relief Association to increase the annual benefit without City approval. In the future the City would be required to fund any deficit without having authority to set the annual pension level. Twit stated the Relief Association intends to return to the Council with a proposal to increase the annual pension to a level that would require a City contribution, Loso and Ehlert agreed to include in the motion a contingency to require a future submission of a revised report with an increase pension level, which would require a City contribution for 1999. Ayes: Hiemenz, Loso, Ehlert. Nays: None. Motion carried. Councilor Twit resumed his chair. MAYOR REPORTS: Mayor Hiemenz reported he attended 8 meetings recently including the Borgert Concrete open house, the Roth Property closing, Pre-construction conference for Pond View Ridge Five Addition Development, Boys and Girls Club, who are considering expanding their program in St. Joseph; and a meeting to evaluate the APO Executive Director. Further stated he received a letter on the Clerk/Administrator. He was asked to participate in a meeting on the Anoka Sand Plain, and attended a meeting promoting a Sustainable Community in St. . Joseph. COUNCILORS REPORT TWIT: 1) The EDA will meet August 10, 1998 at 8:00 am in City Hall. 2) The Investment Committee will meet August 11, 1998 at 8:00 am. 3) The Personnel Committee completed reviews of the Department Heads. EHLERT: 1) The Central Minnesota Events Center, a seven member group, has chosen an architect, Ellerby & Becket of the Twin Cities. This firm has a relationship with the local firm Hagemeister Mack, which additionally enhanced this qualified team. Proposals are requested for potential sites by September 4, and the group will meet September 9. 2) The Planning Commission met and approved several building permits recently, including a bus shelter for the College of St. Benedict, to be located by the Clemens Library; an extension on the back of Gary's Pizza, to increase the cooler capacity. They also considered the Nel Plannenstein lot issue, and a request of Chuck Scherer to change the use of his rental house to office use. There are several issues to consider on this matter, and Ehlert felt he should discuss them with the Council and will place the matter on the next agenda. Ron Kostreba owns property by Pond View Ridge Five and has decisions to be made, He will be coming to the Council to discuss his lot size configuration proposal. 3) The Park Board met and discussed the 1 st Phase Development for Northland Park including the Parking Lot. Ehlert questioned if the Council along with the Northland Park plans approved - the parking lot. Mayor Hiemenz stated he had concerns on drainage and the status of donated material. Ehlert stated there has been no written document produced stating the donation. Twit - made a motion to move forward with the parking lot as proposed: seconded by Mayor Hiemenz. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. August 6, 1998 Page 9 of 11 (¡1tØt'éeéA( ~~Úf Page10 H~t hA't . LOSO: 1) A Safety Meeting was held recently and maintenance requested 6 safety belts (also known as back belts) at an approximate cost $240 total. This cost would be split beween the street, sewer and water funds. Twit made a motion to approve the request; seconded by Mayor Hiemenz. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. The Safety Committee discussed that there is no alcohol or drug policy in place in the event of an accident except for CDL licensed drivers. The Committee recommended referring to the matter to the Personnel Committee. Requested is to prepare a policy on drug and alcohol testing in the event of a serious accident for employees that do not meet the CDL testing requirements. The Emergency Siren is here and will be installed soon. Loso presented a quote from Granite Electronics to attach both the new and the installed sirens to the Stearns County frequency at $590.43. this would be for reprogramming both sirens to Stearns County. After short discussion Twit made a motion to have the sirens programmed to Stearns County as quoted; seconded by Mayor Hiemenz. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. Loso also stated St. Ben's has indicated they would be willing to donate $2,500 toward the cost of the siren, as it will benefit their campus. CLERKJADMINISTRATOR REPORTS: 1) Stapleton discussed the Workers Compensation . premium which provide for premium deductions for various amounts of deductibles, and the impact our $500 deductible has had on the City in the past year and previous year. Twit made a motion to adopt the regular premium option without a deductible, based on Stapleton's recommendation; seconded by Loso. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. 2) There was a question on the Reserve Police Officers clothing allowance at the last meeting. Annually the Council has budgeted $1,000 for such needs since the approval of the by-laws in 1992. Of that $1,000 only $322 has been expended so far this year. 3) Residents have expressed interest in installing rural mailboxes in the City, and have questioned the status of the rural mail box policy proposal. Twit stated he would check on a time frame with Richard Taufen and report at the next meeting. 4) Stapleton stated she received resident concern on the need for park areas for recreation for kids. There was interest in an area for golf putting and constructed jumps for skateboards, bikes and such, if there is funding for a recreation center. FIRE TANKER AND APPARATUS 8IDS: Loso discussed the Fire Tanker and Apparatus bids as opened August 5, as accepted by the Fire Board. Two bids were received as follows: Engle Fabrication, Sauk Centre, MN Apparatus $ 50,737.00 Chassis 60,188.58 ...... ...-- ------------ - Total $110,925.58 - Central States Fire Apparatus Apparatus S 47,934.00 Lyons, SD Chassis 59,660.00 August 6. 1998 Page 10 of 11 . t¡"'''éeé~t "'¡fttjÚ~ Page11 · Pént ¡(7A't -..--..------------ Total bid $107,594.00 Fire Chief Dave Theisen stated the expected time of delivery for the chassis is in about 18 months; with the apparatus delivery approximately 120 days after arrival of the chassis. The first payment will be upon arrival of the chassis. Twit made a motion to accept the low bid of Central States Fire Apparatus of $107,594.00 as opened and recommended by the Fire Department Tanker Truck Committee and accepted by the Fire Board; seconded by Loso. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. The meeting was adjourned at 11 :05 with a motion by Twit; seconded by Loso. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. e::.~ Clerk/Adm i n istrator · · August 6, 1998 Page 11 of 11 ^ 4 Aug 1998 Bills Payable Page 1 ri 12:00 PM City of st. Joseph . August 20,1998 Transaction Depart Check Number Name Amount Comments Description Fund 25766 CITY OF WAITE PARK 3,090.71 safe & sober reimb 107 25767 COMMISSIONER OF REVENUE 1,140.85 state withholdings 101 25768 EFTPS 2,559.09 federal withholding 101 25768 EFTPS 2,456.86 fica withholding 101 25769 FIRST STATE BANK 15.75 payroll services Accounting 101 25770 GREAT NORTHERN BUILDING INSPEC 2,904.04 inspection services Building Inspec. Admistration 101 25771 ICMA RETIREMENT TRUST - 457 268.20 retirement contribution 101 25772 PERA 2,668.43 retirement contribution 101 25773 COMMISSIONER OF REVENUE 26.72 state withholdings 101 25774 EFTPS 179.83 federal withholdings 101 25774 EFTPS 302.94 fica withholdings 101 25775 PERA 126.00 retirment contribution 101 25776 TRUSTEE INDUSTRIAL FUND 0.00 void check 101 25777 TRUSTEE INDUSTRIAL FUND 0.00 void check 101 25777 TRUSTEE INDUSTRIAL FUND 5,523.79 medical life dental insur 101 25778 UNUM LIFE INSURANCE 312.03 diability insurance 101 25779 HAGEMEISTER & MACK ARCHITECTS 10,066.00 pay 10 and final Fire station and Building 417 25779 HAGEMEISTER & MACK ARCHITECTS -10,066.00 correct check Fire station and Building 417 25780 COMMISSIONER OF REVENUE 1,082.48 state withholdings 101 25781 EFTPS 2,427.57 federal withholdings 101 25781 EFTPS 2,400.28 fica withholdings 101 4IIIÞ 25782 HIEDEMAN, DAVID 29.25 mileage Participant Recreation 101 - .. 25783 ICMA RETIREMENT TRUST - 457 268.20 retirement contribution 101 25783 ICMA RETIREMENT TRUST - 457 165.00 dues, August 101 25783 ICMA RETIREMENT TRUST - 457 -268.20 correct check 101 25783 ICMA RETIREMENT TRUST - 457 -165.00 correct check 101 25784 ILLIES, JAN 100.00 dance instruction Participant Recreation 101 25785 PERA 2,548.80 retirement contribution 101 25786 POSTMASTER 84.00 certified postage Administration and General 601 25786 POSTMASTER 84.00 certified postage Administration and general 602 25786 POSTMASTER 84.00 certified postage Waste Collection 603 25787 W. GOHMAN CONSTRUCTION 10,066.00 fire hall pay #10,Final Fire Station and Building 417 25788 ICMA RETIREMENT TRUST - 457 268.20 retirement contribution 101 25789 LAW ENFORCEMENT LABOR SERVICES 165.00 federation dues,August 101 25791 AT & T 6.20 long distance Communication Service 101 25791 AT & T 23.24 long distance Economic Development Authority 101 25791 AT & T 42.02 long distance Salaries & Adminstrative 101 25791 AT & T 6.27 long distance Communication Service 101 25791 AT & T 6.18 long distance Maint Shop 101 25792 BROWNING-FERRIS INDUSTRIES 182.84 refuse removal Park Areas 101 25792 BROWNING-FERRIS INDUSTRIES 182.84 refuse removal Park Areas 101 25792 BROWNING-FERRIS INDUSTRIES 6,428.50 refuse removal Waste Collection 603 25792 BROWNING-FERRIS INDUSTRIES 96.32 refuse removal Administration and general 602 25792 BROWNING-FERRIS INDUSTRIES 96.32 refuse removal Fire Fighting 105 25792 BROWNING-FERRIS INDUSTRIES 96.32 refuse removal Park Areas 101 25793 CAMERA TRADER 17.20 film, development Crime Control & Investigation 101 - 25793 CAMERA TRADER 10.06 film, development Crime Control & Investigation 101 25794 CASH WISE FOOD 21.57 cooking club Participant Recreation 101 - 25795 CELLULAR 2000 36.74 cellular phone Street Maintanence 101 25796 CENTRAL LOCKSMITHS 40.00 open lock Crime Control & Investigation 101 4 Aug 1998 Bills Payable Page 2 ..:00 PM City of st. Joseph August 20,1998 Check Transaction Depart Number Name Amount Comments Description Fund 25797 CENTRAL MCGOWAN 9.10 medical oxygen Medical Services 105 25797 CENTRAL MCGOWAN 15.70 medical oxygen Medical Services 105 25798 CENTRAL PUBLIC SAFETY EQUIP 115.98 uniform, Meyer Crime Control & Investigation 101 25799 DUNCAN, KIM 45.00 cleaning service City Hall 101 25799 DUNCAN, KIM 45.00 cleaning service City Hall Annex 101 25800 EARL F. ANDERSON & ASSOC 134.51 street paint Street Maintanence 101 25801 FIRST STATE BANK 12.90 collection fee Administration and General 601 25801 FIRST STATE BANK 12.90 collection fee Administration and general 602 25801 FIRST STATE BANK 12.90 collection fee Waste Collection 603 25802 GALL'S INC 41.97 golves Crime Control & Investigation 101 25802 GALL/S INC 35.96 barrier tape Crime Control & Investigation 101 25803 GEYER RENTAL SERVICE 95.85 dunk tank rental I sum rec Participant Recreation 101 25804 GIROUX CONSTRUCTION 1,410.00 repair vandalism, rec asn Recreation Association 101 25805 GOPHER STATE ONE-CALL 25.37 notification fee Administration and General 601 25805 GOPHER STATE ONE-CALL 25.38 notification fee Administration and general 602 25806 GRANITE ELECTRONICS 91.90 radio repair Salaries & Adminstrative 101 25807 HAWKINS WATER TREATMENT GROUP 28.00 water tests Purification 601 25807 HAWKINS WATER TREATMENT GROUP 80.00 sewer tests Sewage Treatment Plant 602 25807 HAWKINS WATER TREATMENT GROUP 80.00 sewer tests Sewage Treatment Plant 602 . 25807 HAWKINS WATER TREATMENT GROUP 28.00 water tests Purification 601 25808 HIEDEMAN, DAVID 364.56 pic supplies, art supplies Participant Recreation 101 25809 INTOXIMETERS 90.00 intoxmeter mouth pieces Crime Control & Investigation 101 25810 J. P. COOKIE COMPANY 34.88 dog licenses Animal Control 101 25811 LEE/S ACE HARDWARE 16.79 repair supplies Street Maintanence 101 25811 LEE/S ACE HARDWARE 4.37 repair supplies Fire Fighting 105 25811 LEE/S ACE HARDWARE 128.39 repair supplies Distribution 601 25811 LEE/S ACE HARDWARE 105.05 repair supplies Park Areas 101 25811 LEE/S ACE HARDWARE 354.65 weed wacker Park Areas 101 25811 LEE/S ACE HARDWARE 46.63 repair supplies Park Areas 101 25811 LEE/S ACE HARDWARE 47.64 repair supplies Sewer Lift Station 602 25811 LEE/S ACE HARDWARE 16.53 repair supplies City Hall 101 25811 LEE/S ACE HARDWARE 12.44 waste baskets Crime Control & Investigation 101 25812 LEEF BROS 5.20 floor runner City Hall 101 25812 LEEF BROS 10.40 floor runner City Hall Annex 101 25812 LEEF BROS 16.50 clothing allowance Street Haintanence 101 25812 LEEF BROS 16.50 clothing allowance Park Areas 101 25812 LEEF BROS 16.50 clothing allowance Administration and General 601 25812 LEEF BROS 16.50 clothing allowance Administration and general 602 25814 NORTHERN STATES POWER 37.94 street lighting Signal Lights 101 25814 NORTHERN STATES POWER 3,138.53 street lighting Street Lighting 101 25814 NORTHERN STATES POWER 158.96 electricity Park Areas 101 25814 NORTHERN STATES POWER 112.64 electricity Ball Park and Skating Rink 101 25814 NORTHERN STATES POWER 294.47 electricity City Hall 101 25814 NORTHERN STATES POWER 134.49 gas City Hall 101 25814 NORTHERN STATES POWER 27.34 electricity Ci ty Hall Annex 101 - 25814 NORTHERN STATES POWER 23.41 gas ci ty Hall Annex 101 - 25814 NORTHERN STATES POWER 16.78 electricity Haint Shop 101 25814 NORTHERN STATES POWER 67.10 electricity Street Haintanence 101 25814 NORTHERN STATES POWER 10.48 gas Haint Shop 101 25814 NORTHERN STATES POWER 41. 90 gas Street Haintanence 101 14 Aug 1998 Bills Payable Page 3 Fri 12:00 PM city of st. Joseph August 20,1998 . Check Transaction Depart NUIi1ber Name Amount COm1lents Description Fund 25814 NORTHERN STATES POWER 15.28 electricity Community Sign 101 25814 NORTHERN STATES POWER 125.67 electricity Storage 601 25814 NORTHERN STATES POWER 9.36 gas Purification 601 25814 NORTHERN STATES POWER 343.54 electricity\ Purification 601 25814 NORTHERN STATES POWER 839.95 electricity Power and Pumping 601 25814 NORTHERN STATES POWER 33.21 gas Power and Pumping 601 25814 NORTHERN STATES POWER 247.84 electricity Sewage Treatment Plant 602 25814 NORTHERN STATES POWER 15.44 gas Sewage Treatment Plant 602 25814 NORTHERN STATES PC*¡ER 86.04 electricity Sewer Lift station 602 25814 NORTHERN STATES POWER 376.95 electricity Fire station and Building 105 25814 NORTHERN STATES POWER 34.15 gas Fire Station and Building 105 25814 NORTHERN STATES POWER 3.14 emergency siren Emergency siren 101 25815 NORTHLAND ELECTRIC SUPPLY 12.14 bulbs Distribution 601 25816 PAVKOVICH, JOSEPH 7.50 filu, developlent Participant Recreation 101 25817 PHILIPPI, HARK 65.00 open drain, Millstream Recreation ÀSsociation 101 25818 RAJKOWSKI HANSHEIER LTD 2,100.00 legal fees, police Crime Control & Investigation 101 25818 RAJKOWSKI HANSMEIER LTD 504.00 legal fees, pond view City Attorney 101 25818 RAJKOWSKI HANSMEIER LTD 1,416.00 legal fees general City Attorney 101 25818 RAJKOWSKI HANSMEIER LTD 399.40 legal fees Roth propery City Attorney 101 25819 RASSIER, AL 196.00 rental inspection fees Building Inspec. Admistration 101 25820 RENGEL PRINTING 44.68 rengel printing Crime Control & Investigation 101 . 25821 SCHRODEN'S ENTERPRISES 70.00 weed cutting, 29 Ash West Park Areas 101 25822 SCHROEDER SPORTS 1,210.00 sUller rec t-shirts Participant Recreation 101 25823 SPECTRUM SIGNS OF ST. CLOUD 10.65 camping sign Park Areas 101 25824 SPICER FIRE DEPARTMENT 20.00 lake region fire school Fire Training 105 25825 ST. CLOUD TIMES 34.80 tanker bids publication Fire Administration 105 25825 ST. CLOUD TIMES 200.97 Ordinance 55 publication Ordinance/Easement Enforcement 101 25825 ST. CLOUD TIMES 87.00 Ordinance 111 publication Ordinance/Easement Enforcement 101 25825 ST. CLOUD TIMES 407.93 audit publicaiton Council 101 25826 ST. JOE ELECTRIC 175.00 lift station repairs Sewer Lift station 602 25827 ST. JOSEPH FIRE DEPARTMENT 34.00 lake region meeting Fire Training 105 25827 ST. JOSEPH FIRE DEPARTMENT 10.00 training house burn Fire Training 105 25828 ST. JOSEPH NEWSLEADER 35.00 listing, visitor guide Economic Development Authority 101 25828 ST. JOSEPH NEWS LEADER 19.00 cOlJission vacancies L~gislative Committies 101 25828 ST. JOSEPH NEWSLEADER 6.00 ad for janitorial service City Hall Annex 101 25829 STATE OF HN - MUNICIPAL BOARD 34.30 annexation fee, Borgert Planning and Zonning 101 25830 STEARNS COUNTY COURT ADHIHISTR 326.48 refund restitution, error 101 25831 STREICHERIS 156.62 cuff holdr,shdlr sys-Lind Crime Control & Investigation 101 25832 STUEVE/S GARAGE INC 23.98 LOF '94 Ford Automotive Services 101 25832 STUEVE/S GARAGE IHC 23.98 LOP '98 LUlina Automotive Services 101 25832 STUEVE/S GARAGE INC 23.48 LOF '98 LUlina Automotive Services 101 25832 STUEVE IS GARAGE INC 243.38 186 Van elecrical repair sanitary Sewer Maintenance 602 25833 SUPER AMERICA 52.80 gas Automotive Services 101 25834 TIREHAXX SERVICE CENTERS 133.33 94 Ford,tie rod & align Automotive Services 101 25834 TIREHAXX SERVICE CENTERS 141.96 96 Ford, tires Automotive Services 101 25835 rRUSTEE I!IDUSTRIAL FUND 257.61 health insurance Crime Control & Investigation 101 - 25835 TRUSTEE INDUSTRIAL FUND 177.20 health insurance Accounting 101 25835 TRUSTEE INDUSTRIAL FUND 5,088.98 health insurance 101 - 25836 US WEST COHHUNICATIOHS 17.30 telephone charges Sewer Lift Station 602 25836 US WEST COHHUNICATIONS 50.01 telephone charges communication Service 101 14 Aug 1998 Bills Payable Page 4 '.:00 PM City of st. Joseph August 20,1998 Check Transaction Depart Number Name Amount Comments Description Fund 25836 US WEST COMMUNICATIONS 52.34 telephone charges Sewer Lift station 602 25836 US WEST COMMUNICATIONS 58.88 telephone charges Fire Communications 105 25836 US WEST COMMUNICATIONS 93.69 telephone charges Administration and General 601 25836 US WEST COMMUNICATIONS 49.41 telephone charges City Hall 101 25836 US WEST COMMUNICATIONS 60.82 telephone charges Administration and general 602 25836 US WEST COMMUNICATIONS 60.82 telephone charges Maint Shop 101 25836 US WEST COMMUNICATIONS 149.38 telephone charges Administration and general 602 25836 US WEST COMMUNICATIONS 165.17 telephone charges Salaries & Adminstrative 101 25836 US WEST COMMUNICATIONS 100.00 telephone charges Economic Development Authority 101 25836 US WEST COMMUNICATIONS 246.20 telephone charges Communication Service 101 999999 TRUSTEE INDUSTRIAL FUND 5,523.79 health dental life insur 101 999999 TRUSTEE INDUSTRIAL FUND 312.03 disability insurance 101 999999 TRUSTEE INDUSTRIAL FUND -312.03 disability insurance 101 999999 TRUSTEE INDUSTRIAL FUND -5,523.79 health dental life insur 101 --------- "rand Total 72,905.19 . - - o 0 0000 0000 0 0 00 00000000 a 0 00 0 0 0000 0000 0 0 00 00000000 0 0 M MaN ~oow omm~ N ~ O~ m~roromo~N N 00 ~ ~ M ~roNrl ~~~r~ M ~ Nrl ~N ~rorl~ M rl rl rl . ~ Z 00 o ::0 0 - rx¡ H H ~ rx¡ ~ ~ ~U Z8 H M ~ H 0 o HO [ilrx¡ Z ~ 0 ¡" - .. 00 Z ~~ ~O ~ ~ 00 ~ N ooM ~ ~[iI ~~ Z~ 0 ~ 0 ~ X ~~ e M ~~ rx¡ H8~ ~Q 0 rx¡ ~ 0 M~ ~ [iI ¡ ¡:¡¡;: 8t;; ~oog f;H': U ~ _ &1~ ~gJ !3iæ ~ s I ~ ~M ~rx¡~ MOO Z Z ~~ 80 8U ~~ M ~ H~ O~ ~ ~M 0 H 8H WH wb ~ ~ ~::o U 80!;! 0~ Z H ~ ~~::o~ ¡" Z (I).. 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W CIJ ~ 0 wE-< t-:J §~ E-< CIJ iÏlCIJ rx. ;;]H 0 '" ~~ >< E-< H U W W ~ HQ . 0. - - 13 Aug 1998 Council R@port ¡Jag@ 1 Thu 4:41 ÞM City of St. Joseph July 24 through August 6, 1998 This This Current Year To Year To Pay Period Period Period Beginning Date Date Curr@nt ion Per Ib:rued Taken T alien Balance Ib:rued Taken Balance Count Elploy@e Nm Bechtold, RaYlond ~ac5 16 7.69 40.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 1111111111 1111111111 0.00 720.00 0.00 0.00 720.00 1 ~ac 5 1111111111 1111111111 0.00 232.00 123.04 160.00 195.04 1 Holiday Bal 1111111111 1111111111 0.00 0.00 0.00 0.00 0.00 1 COIP Ti Ie 1111111111 1111111111 0.00 0.00 0.00 0.00 0.0Ø 1 - - - - - - - - 7.69 40.00 0.00 952.0Ø 123.04 160.00 915.04 5 Totals Elployee Nate Bechtold, RaYlond Elployee Nate Bill, Joel Sick Leave 16 4.00 0.00 1111111111 I11111111I 11I1111III I1III11111 1111111I11 1 Sick Leave 11111I11I1 1111111111 0.00 32.00 64.00 0.00 %.00 1 ~ac 1 Police 11111I1111 11I1111111 0.00 0.00 0.00 0.00 0.0e 1 Holiday Bal 11111111II 111II11111 0.0Ø 15.00 70.00 75.00 10.08 1 COlp Ti Ie I11111111I 1111111111 0.00 0.00 33.50 13.00 20.50 1 - - - - - - - - 4.00 0.00 0.00 47.08 167.50 88.00 126.50 5 Totals Elployee Nate Bill, Joel Elployee Nale Carlson, Chad .Leave 16 4.00 0.00 111111111I I1I1111III I111I111II 11111111I1 IIII111I11 1 ~ac 2 Week 16 3.07 0.00 I1111111II 1111111111 1111111111 I111111111 1I11111I1I 1 Vac 2 Week I111111111 1111111111 0.00 0.00 55.35 32.00 2135 1 Sick Leave 1111111111 111I11111I 0.00 48.00 68.00 72.00 44.00 1 Colp Tin I1I1IIIII1 I1111111II 0.00 54.50 54.00 69.00 39.50 1 Holiday Bal 11I1111111 1I11111111 0.00 0.00 8.00 0.00 8.00 1 - - - - - - - - 7.07 0.00 0.00 102. 50 185.35 173.00 114.85 6 Totals Elployee Nale Carlson, Chad EJployee Nale Dahl, Jason Sick Leave 16 4.00 0.00 1111111111 1111111111 III1111I11 II1II11111 I11I111III 1 Sick Leave 1111111111 1111111I11 0.00 0.00 52.00 1.00 51.00 1 Vac 1 Police 1111111111 111111I111 0.00 0.00 0.00 0.00 0.00 1 Holiday Bal 1111111111 1111111111 0.00 0.00 50.00 30.00 20.80 1 COlp Ti Ie HHHHH 1111111111 0.00 0.00 23.50 20.50 3.00 1 -- - - - - - - - 4.00 0.00 0.00 0.00 125.50 51.50 74.00 c: " Totals Elployee Nate Dahl, Jason Elployee Nale Generous, Mary Sick Leave 16 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 ~ac 3 Week 16 4.61 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 - ~ 13 Aug 1998 Council Report Page 2 Thu 4:41 P!I City of St. Jose¡X1 July 24 through August 6, 1998 This This Current Year To Year To . Leave Pay Period Period Period Beginning Date Date Current D!scription Per Accrued Taken Taken Balance Accrued Taken Ba 1 anc:e ~unt EJployee Nale Generous, Mary Holiday Bal 16 0.00 0.25 I III III II I III III 1111 1111111111 1111111111 IIIIIIIIII 1 COlp Tile 16 0.00 0.25 III III I III 1111111111 1111111111 1111111111 III III I III 1 Sick Leave 1111111111 1111111111 0.00 205. 00 64.00 15.00 2S-\. 00 1 Vac 3 Week 1111111111 1111111111 0.00 160.00 73.76 9.25 224. 51 1 COlp Tile 1111111111 1111111111 0.00 70.25 13.50 14.75 69.00 1 Holiday Bal 1111111111 1111111111 0.00 8.00 4.80 12.00 0.00 1 - - - - - - - - 8.61 0.50 0.00 443.25 155.26 51. 00 547.51 8 Totals EJployee Nm Generous, Mary Elployee Nm Gustin, Virginia Sick Leave 16 4.00 0.00 III III II II IIIIIIIIU II III I III I 1111111111 1111111111 1 Vac 3 Police 16 0.00 30.00 IIIIIIIIU 1111111111 1111 II I II I 1111 II 1111 II 11111 II I 1 Sick Leaye 1111111111 1111111111 0.00 439. 50 64.00 0.00 503.50 1 Vac 3 Po lice II11I11111 111II1III1 0.00 120.00 0.00 30.00 90.00 1 Ho 1 iday Bal 1111111111 1111111111 0.00 5.00 70.00 65.00 10.00 1 COlp Tile 1111111111 1111111111 0.00 54.00 0.00 43.00 11.00 1 - - - - - - - - 4.00 30.00 0.00 618.50 134.00 138.00 614.50 6 Totals Elployee Nale Bustin, Virginia . EJployee Nale Lindgren, Brad Sick Leave 16 4.00 0.00 1111 111111 II II 111111 II 11111 II I 1111111 I II 1111111111 1 Sick Leave 1111111111 1111111111 0.00 333.70 64.00 40.00 m.70 1 Vac 3 Police 1111111111 1111111111 0.00 120.00 0.00 0.00 120.00 1 Holiday Bal 1111111111 1111111111 0.00 16.00 70.00 66.00 20.00 1 COlp Tile 1111111111 1111111111 0.00 82.75 64.50 65.00 82.25 1 - - - - - - - - 4,00 0.00 0.00 552.45 1'38, 50 171.00 579. 95 5 Totals Elployee t~e Lindgren, Brad Elployee Nm Marthaler, Jil Vae 4 wk +2 16 6.76 2.00 1111111111 1111111111 II II II II II 1111111111 1111111111 1 Holiday Bal 16 0.00 2.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leaye 1111111111 1111111111 0.00 720. 00 0.00 0.00 720. 00 , 1 Vac 4 wk +2 I1111II111 1111I1111I 0.00 210.00 1M. 16 40.00 278.16 , ¡ Hol iday Bal 1IIIIIIlII 1111111111 0.00 0.00 4.00 4.00 0.00 1 COlp Tile 1111111111 IIIIUIIII 0.08 37.00 18.00 5.00 ~OO 1 - - - - - - - - 6.76 4.00 U0 %7.00 122.16 49.00 1,040.16 6 Totals Elployee Nale Marthaler, Jil Elployee Nale "eye!', Brad - Sick Leaye 16 4.00 0.æ 1111111111 1111111111 1111111111 1111111111 1111111111 , ¡ ~ .. 13 Aug 19'38 Council Re¡rort Page 4 Thu 4:41 PM City of St. Joseph July 24 through August &, 1998 - This This Current Year To Year To - Leave Pay Period Period Period Beginning Date Date Current Description Per Im'ued Taken Taken Balance Ikcrued Taken Balance Count EJployee Nale Weyrens, Judy Holiday Bal 1& 0.00 2.00 1111111111 11IIIIInl 1111111111 1111111111 1111111111 1 Sick Leave 1111111111 1111111111 0.00 720.00 0.00 0.00 720.00 1 Vac 4 \leek 1111111111 1111111111 0.00 200.00 98.40 5.09 293.48 1 COlp Tile 1111111111 1111111111 0.00 80.00 3.00 0.50 82.50 1 Ho liday Bal 1111111111 1111111111 0.00 0.09 4.00 4.00 0.00 1 - - - - - - - - &.15 3.00 0.00 1,000. 00 105. 40 9.50 1,895. 90 & Totals Etployee Nale Weyrens, Judy Elployee Nan Young, Jeffrey Vac 4+2 Pol 16 0.00 ~00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 1111111111 1111111111 0.00 720.00 0.00 0.00 720.00 1 Vac 4+2 Pol 1111111111 1111111111 0.00 250.00 -30.00 70.00 150.00 1 Holiday Bal 1111111111 1111111111 0.00 25.00 60.00 65.00 2U0 1 COlp Ti Ie 1111111111 1111111111 0.00 90.00 34.50 40.00 84.50 1 - - - - - - - - 0.00 30.00 0.00 1,085.00 &4.50 175.00 974.50 r: ,¡ Totals Elployee Nale Young, Jeffrey . - - - - - - - - Grand Total 78.73 154.00 0.00 9,057.20 2,018.91 1,654.75 9,421. 2ó 82 OVERTIME AND CALLOUTS Joel Bill Brad Lind([1'en 07-28-98 2.00 hrs court 08-04-98 .75 hrs Dept Head Review 08-01-98 1.00 hrs DUI arrest l·1ike Sworski Jim Marthaler 07-25-98 2.00 hrs '\....eekend work 08-01-98 2.00 hrs weekend work 07-26-98 2.00 hrs weekend work 08-02-98 2.00 hrs weekend work - - ~ 13 Aug 1998 Counci 1 Report Page 3 Thu 4:41 PM Ci ty of St. Jose¡X1 July 24 through August 5, 19'38 This This Current Year To Year To .- Leaye Pay Period Period Period Beginning Date Date Cumnt - Description Per It:cru ed Taken Taken Balance fk:crued Taken Balance Count Elployee Nale Meyer, Brad Vac 3 Police 15 0.00 40.00 II 1111 II II 111111 II H III III II II 1111111111 1111111111 1 Sick Lme 1111111111 11111111 II 0.00 :3'31.00 54.00 0.00 455.00 1 Vac 3 Police 1111111111 1111111111 0.00 150.00 0.00 135.00 25.00 1 Holiday Sal 1111111111 1111111111 0.00 15.00 50.00 55.00 18.00 1 COlp Ti Ie HHHHH 11111 11111 0.00 32.50 13.50 38.00 8.00 1 - - - - - - - - 4.00 40.00 0.00 598. 50 137.50 238.00 498. eø 5 Totals Elployee Nale Meyer, Brad Elployee Hale StapH on, Rachel Vac 4 Week 15 5.15 0.00 1111 111111 1111111111 1111111111 II 1111 1111 111111 III I 1 COlp Tile 15 0.00 1.50 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Lme 1111111111 1111111111 0.00 720.00 11. 00 11.00 720. 00 1 Vac 4 Week 1111111111 1111111111 0.00 200.00 98.40 73.50 224.90 1 COlp Ti Ie 1111111111 1111111111 0.00 80.00 7.50 18.75 £.8.75 1 Holiday Sal 1111111111 1111111111 0.00 0.00 8.00 8.00 0.00 1 - - - - - - - - &.15 1.50 0.00 I, \\00. 00 124.90 111.25 1,813.55 5 Totals Elployee Nale Stapleton, Rachel Elployee NaIe Sworski, ~ike . Sick Lme 15 4.00 0.00 111111 II II 111111 II II 111111 II II 11111 II III 111111 II II 1 Vac 3 Week 15 4.51 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 COlp Tile 15 0.00 3.00 IIIHIIIII 1111111111 HHHHH 1111111111 1111111111 1 Sick Lme 1111111111 1111111111 0.00 504. 00 54.00 0.00 568. 00 1 Vac 3 Week 1111111111 11111I1111 0.00 120.00 73.75 72.00 121.75 1 COlp Tile 1111111111 HHH-HH 0.00 7.00 34.50 31. 50 10.00 1 Holiday Bal 1111111111 I11111I111 0.00 0.00 0.00 0.00 0.00 1 - --- - - - - - - 8.&1 3.00 0.00 531.00 172.26 103.50 599.75 ., I Totals Elployee NaIe Sworski, ~ike Elployee Hale Taufen Dick Vac 5 15 7.59 0.00 1111111111 1111111111 HIIIIIIII 1111111111 1111111111 ( , COlp Tile 15 0.00 2.00 II 11111111 1111111111 1111 111111 11111 III II II II 111111 1 'Jac 5 HHHHH II 11111111 0.00 261.00 123.04 85.00 m.04 1 Sick Lme 1111111111 1111111111 0.00 720.00 0.00 0.00 72e. 00 1 Holiday £-31 1111111111 1111111111 0.00 0.00 15. 00 3.00 13.00 1 COlp Tile 1111111111 IHHHffi 0.00 7'3.00 54.00 48.08 95.00 , - - - - - - - - 7.59 2.00 0.00 1,060.00 203. 04 135.00 1,127.04 5 Totals Elployee Nale Taufen, Dick Elployee':ale Weyrens, Judy .- - IJac 4 Week 15 5.15 1. 00 1111111111 1111111111 1111111111 1111111111 1111111111 1 . ...... ~ . ~ CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, SI. Joseph, MN 56374 (320) 363-720 I MEMO Fax: 363-0342 IJDrlr' Date: August 14, 1998 ciIU =.. To: Honorable Mayor Hiemenz and MAYOR Members of the City Council Kenneth J. Hiemenz From: Dick Taufen, Public Works Director CLERK! ADl\UNISTRATOR Re: Paint Complaint Rachel Stapleton COUNCILORS On August 10, 1998 Mary received a complaint from John Davis (an employee at Bob Loso Sunset Manufacturing), that he noticed that his truck had paint spots on it and stated that the Cory Ehlert paint was from the City as the Maintenance Department was painting streets. After Ken Twit receiving the complaint I called John and looked at his truck. The truck does have white ."'iedenfuer paint spots. John explained to me that his truck was in the parking lot of Sunset, facing to the South, The incident happened on Wednesday or Thursday (August 4 or 5) according to John. (See attached map for location and details) He did not notice the paint spots until he washed his vehicle on Friday. I went back and measured the distance from where the painting was done, to where his vehicle was parked, The distance measured approximately 105 feet. Ray and Jim were painting the streets on the above mentioned dates, and if my memory serves me right, the wind was from the NE, To make a long story short, I feel that it is not impossible for paint to hit a vehicle while we are painting, but given the circumstances I feel it is highly unlikely that the City was the fault of the paint spots. The distance from the actual painting to where the vehicle was hit does not seem possible. In discussing this matter with Jim, he stated that there are times when they paint within 3 to 5 feet of a vehicle and they don't have any over spray problems. Therefore, I would recommend the City ofSt, Joseph deny this claim. If you agree, I would suggest that the City Clerk! Administrator write a letter to Mr. Davis denying the claim. What are the wishes of the Council? . .~ · -S'::t I £ +w! FLDR~L FI/H5 . IV ~ - .... - I I 1 ~ s:TOP , ~ \ I ~ . ¡ --t ~ \ ~ . - ~ \ fìl. ~ ~ c::J I h--\ ! ?- ~ I ~ ~ ~i ~ - \0: ~ \~¡ <::::::: -I ~\) ~ Jt-ì . 1 \1 ~0 I ! I I : I ~ I ~ 1 ! \ i I , ! ~ i ; \ ~ I --l <:t: 'I ! ¡ f\ t -.¡ ~ I t __. ........... ¡ ~ ;--.""':""'0 ~ '" I ~.- ~ r t:; ~-./\ ~ ~ -::\ ~ i';¡ ß ì ~ '~~ ~ ~ ~ - ; =:3 I \...u - '"> ~ HLLE~ Ll..J ~ -- c:: . , ~ 0- ;? '- ~ ~ ~ ~ ~ ~ ~ ~ -.... r-- ....... ;::. ~~ ~ " ---- . RESOLUTION FOR ORDERLY ANNEXATION 1. The Township of St. Joseph and the City of St. Joseph have entered into an Orderly Annexation Agreement approved by the Municipal Board February 6, 1998 as OA-524, and , pursuant to Section 7, Subdivision B, Paragraph 3, states if the owners of 100% of the parcels of property in the affected area have petitioned to annex, the City Council will, as an agenda item at their next regular meeting, review the petition for consideration of annexation. 2. The City Clerk/Administrator received a petition for annexation on August 10, 1998 signed by the property owners of title for the following described property, in zone 1 of the OA Agreement. That part of the Southwest Quarter of the Northeast Quarter (SW ~ NE ~) of&ction Eleven (J 1), Township One Hundred twenty-four (124), Range twenty-nine (29) West of the Fifth principal meridian, St. Joseph Township, Steams County Minnesota, which lies northerly of the nortfærly right-of-way line of the Burlington Northern Railroad and which lies westerly of a line 706.92 feet west of and measured at a right angle to, and parallel to the east line of said Southwest Quarter of the Northeast Quarter (SW ~ NE ~); subject to easements of record, if any. 3. The City Council agrees to reimburse the Township pursuant to Minnesota Statutes 414.036 and Section 4 of the OA Agreement, for the taxes to be collected on this property according to the following schedule: 1999 60% 2000 50% 2001 40% . 2002 30% 2003 20% In the year 2004 and every year thereafter, all pertinent tax revenue will be the property of the City. 4. Upon annexation the property shall be zoned Industrial, subject to the requirements according to City Ordinance No. 52 and future amendments to such Zoning Ordinance. 5. The OA agreement states the Town and City mutually agree and state that this Joint Resolution and Agreement sets forth all the conditions for annexation of the areas designated, and that no consideration by the Municipal Board is necessary. The Board may review and comment, but shall, within thirty (30) days, order the annexation in accordance with the terms of this Joint Resolution. Approved by the City ofSt. Joseph this 20th day of August, 1998. (seal) Kenneth J. Hiemenz ATTEST: Mayor . Rachel Stapleton Clerk! Administrator . . "'SeH 113S FIFTH AVENUE, p.o. BOX 1717. Sf CLOUD. MN56302-1717 320252-4740 800572-0617 320 251-8760 FAX ARCHITECTURE . ENGINEERING . ENVIRONMENTAL . TRANSPORT A nON July 24, 1998 RE: S1. Joseph, Minnesota 1998 County Road 133 Alignment SEH No. A-STJOE 9504.00 Mr. Ronald T. Kostreba 1007 Southeast Able Street St. Joseph, MN 56374 Dear Mr. Kostreba: Enclosed is a sketch of the proposed easement the City of St. Joseph wishes to acquire, along with a legal description of the easement area. I am forwarding this information to John Scherer, who will prepare the necessary legal documents for the City. . I am also enclosing a copy of my letter to the City of St. Joseph detailing the terms we agreed to when I met with you in 1996, along with a copy of the City Council Minutes, noting approval of these same terms. I reviewed the assessment roll for street, curb, and gutter levied with the 1996 project, and noted you were assessed for the entire 182.31 feet. The City, therefore owes you a rebate for the 40 feet to be acquired as easement area. This amounts to $1,200.00, based on $7.50/foot for concrete curb and gutter and $22.50/foot for bituminous street. When sanitary sewer and water were constructed on East Minnesota Street, one (1) water service line was installed on the Minnesota Street side of your property, and three (3) sanitary sewer service lines were installed on the 12th Avenue side of your property in anticipation of a possible three-lot split. We did not install additional water service lines on the 12th Avenue side, because we did not extend water main to the south on that project. You were assessed for one (1) water service line and one (1) sanitary sewer service line. The other two (2) sanitary sewer connections were to be charged to you as equivalent assessments, only if a lot split was approved and the additional lots would be served by one (1) or both of these service lines. With the pending construction of 12th Avenue as a part of Pond View Ridge 5, I suggest we install three (3) water services to your property on 12th Avenue. If you pursue a three-lot split and it is approved, you would pay the cost of the two (2) additional connections at the same rate as the other lots in the development; if only a two-lot split is approved, you would only pay for one (1) additional . service. In other words, your cost would be only for what you use, based on the number of lots in the final configuration. We should also extend the existing sewer service lines into the easement area, so they are beyond new curb and gutter in the new alignment. Again, you would pay only for what you use. SHORT ELLIOTT HENDRICKSON ING. Sf PAUL. MN MINNEAPOLIS. MN CHIPPEWA FALLS. WI MADISON. WI LAKE COUNTY. (, EQUAL OPPORTUNITY EMPLOYER . Mr. Ron Kostreba . July 24, 1998 Page 2 The above comments and the enclosed infonnation represent the agreement we made in 1996. The protection you asked for then is still in place, John Scherer will be preparing the easement documents for your signature. I will be out of town next week, but you can refer any questions you have to Rachel Stapleton or Judy Weyrens at City Hall (363-7201). We would like to have the easement document executed in the next few weeks, Thank you. Sincerely, Short Elliott Hendrickson, Inc, kah Enclosures: SEH Letter dated July 30, 1996 . Sketch of Easement Legal Description for Easement Page 1 of East Minnesota Street Assessment Roll, 1994 SewerAVater Project Page 5 of East Minnesota Street Assessment Roll, 1996 Street Project Council Minutes of August 15, 1996 c: Rachel Stapleton, City of St. Joseph (w/enclosures) 1 John Scherer, Rajkowski Hansmeier, Ltd. (w/enclostÍres) J :\51 J0E\9S04\CORR\JL24A-n. \\ 'PD . - . ~5EH 113 S, FIFfHAVENUE. P. O. BOX 1717. ST CLOUD. MN 56302-1717 320252-4740 800572-{)617 320251-8760 FAX ARCHITECTURE . ENGINEERING . ENVIRONMENTAL . TRANSPORT A nON July 30, 1996 RE: City of St. Joseph County Road 133 Realignment; 12th A venue Right-of-way Acquisition SEH No. A-STJOE 9405.00 Honorable Mayor and City Council % Rachel Stapleton City Clerk! Administrator City of St. Joseph 21 NW First Avenue P.O. Box 668 St. Joseph, 11N 56374-0668 Dear Mayor and Members of the Council: . I have met several times with Ron Kostreba, owner of the lot south of East Minnesota Street and west of and adjacent to 12th Avenue, regarding acquisition of right-of-way for future road construction. A sketch of the required right-of-way is enclosed. Ron has agreed to the following terms and I hereby submit them to you for review and approval: In exchange for the land to be acquired for road right-of-way, the City of St. Joseph will hire -a contractor and will remove the shed on the eastern part of the Kostreba property including the building and concrete slab. Removal will take place this summer or falL In addition, the City will waive any and all future assessments for street and curb and gutter construction on 12th Avenue SE; this assessment waiver applies to new construction, but not to reconstruction after the new street and curb and gutter have served their useful life. Finally, assessments for additional sewer and water service connections installed in anticipation of a future lot split will not be levied until a hookup is made, at which time the property owner will pay a hookup charge in lieu of assessment. The proposed assessment for street and curb and gutter on Minnesota will still be made, except that the frontage measurement will drop from 182.31 feet to 142.31, reflecting the 40 feet of frontage that will be road right-of-way after the transaction has been completed. We currently have one water and three sewer services extended to the 12th Avenue side of the . Kostreba property in anticipation of three future lots facing 12th Avenue. Weare also installing one additional water and sewer service on Minnesota Street in case there is a north-south property split. SHORT ELLlO7T LAKE COUNTY, IN HENDRICKSON INC. ST PAUL MN MINNEAPOLIS. MN CHIPPEWA FALLS. WI MADISON, WI EOUAL OPPORTUNITY EMPLOYER . Honorable Màyor and City Council July 30, 1996 Page 2 . The proposed agreement limits the immediate out-of-pocket expense to removal of the shed, and provides Ron Kostreba a degree of certainty regarding future assessments. I believe this to be an equitable payment for receipt of the needed right-of-way, and recommend approvaL Please call if any questions arise. Sincerely, Jos ph R. Bettendorf, P,E. t. Joseph City Engineer ple Enclosure: Sketch of proposed acquisition c: Ron Kostreba John Scherer G:IS T JOE.\9-10S\CORR\JL·30A.% . -;¡ . . . ~ i ----- ---------------- -1------ . -------- -------------------------- t I . I I I COUNTY ROAD 75 I I I - 1- - - - - - - ,_a,o ' ------- ~------------------------ I , I I I I , -r-~----------,---¡1--- - ---r-----~_~___~_ -+-'---.. , , ~: """ -..-..-..-..-.. I ·N· ; .~.---.7__.___.___._ . . : j 'L· {, / I :SC>'<n, ¡- r {' ",,~,,_ : . I... _... J -- '-. , II ,-"c,., '.~... . ' IF' __.i.__. / I <r ----- I i .¡--. f--'-.~. i .....,.._."""'-___... . . ---...,. · , ~_u_P''''_ ' -" . ~ I- ..,,, J i __~. oj:. : ~ '" '" _ -- - . ,~ I -----, I ,. ' "----" I _, """ : ' . . - ...., 1 ¡; I : : !;. I l ""_~_. I ¡ , . -.... j . I _ ~ . -'. .", : ' ;;. ! ' . I . I; ; . ! .. I . i . ! _____ : \ .~- 1 . . , ...J %_. . ___~_ - .1 --- I ' -.-. . ..--- ' ---==--.. - ..-.. --mo, , ±- . ..- , - ~-- . """-.... T /- 66.00 ._ '. -- , j HINN:....._..,,¡u.. . L ----- i --- . . . :-- .wT-¡ ¡ 1- \ ' , .+-.. --- . i , I A:¡Yù./ 'Ío \ : ª ' II J . I. l'Aikt 0 ' E~ Crin". \ i! i ,,",+C.b~ ~ \ i ' \ ' i. \ 1 " \ "~"~ :. - \ H _._ f . ~._. "";..________ i .t· ; 1---"---- . ' . < J '. : \ f . I ___ J 203.80 ________ I __ -- I ,----------- ! , I t I \ \ \ ~ \ ' : -J \ \ \ ~-.-,--~--- -_-\ \ \~ \.~. \ . v~ \ \' ' ~"'" \ rJ <-J \ \~ \ ~ ~ I '~ ~ --1 \ \~ ~ \ \: \ , \ ~__-------_J ...~ . \ ~ ..j .<;::: f'I I - '-.:J \ \ ~ ,- ." \ C I a . ~ \ % ' ¡;,- (¡: f=\-:::: $~O ,00 I~ I \:-- J"q. \ \ \ ~ CJ \ \ \: ~ ~ 1, \ è "1:: ~ ':t "'" \)) \ t~ "Q \ \ t;>J ---. -<:: ---i \ 3 ~__ -------- --- . . BY LAWS OF THE ST. JOSEPH VOLUNTEER FIRE DEPARTMENT RELIEF ASSOCIATION ARTICLE 1- Membership Section 1. Any regular active member of the St. Joseph Volunteer Fire Department shall be eligible to apply for membership in this association. Section 2. Application for membership may be made at any regular or special meeting of the board of trustees, and then laid over for one month for consideration. During this time, the board of trustees shall conduct an investigation to determine if the applicant, due to some medically determinable physical or mental impairment or condition, would constitute for the association a predicable and unwarranted risk of liability for benefits at an age earlier than the minimum age specified for receipt of a service pension. If no such impairment or condition exists, the board of trustees shall appoint the applicant to membership in the association. Section 3. Resignation or expulsion from the St. Joseph Volunteer Fire Department or moving from the vicinity of St. Joseph to take up residence elsewhere, shall terminate the membership of the member so resigning, expelled or removing; provided, however, that any member who has served at least the minimum number of years required by Article 9 of these By-Laws for vesting of pension rights as an active member of the St. Joseph Volunteer Fire Department shall retain his resignation or removal, subject to payment of dues . and other such regulations which may be from time to time imposed. ARTICLE 2 - Board of Trustees Section 1. The board of trustees shall be composed of the following: a President, a Vice President, a Secretary, a Treasurer and 2 general trustees, each of whom shall be elected and qualified, at the annual meeting of the association from its members, and in addition the statutory ex official members: the Chief of the St. Joseph Volunteer Fire Department, the Mayor and the Clerk/Administrator of the Cit!, of St. Joseph. Section 2. At the annual election two (2) general trustees shall be elected for terms of one (1) year. The president and the treasurer shall be elected for two (2) year terms, in eyen numbered years The Vice President and Secretary shall be elected for two (2) year terms in odd numbered years. If a vacancy occurs during the term of office of any officer or general trustee, the remaining members of the board of trustees shall elect a member of the association to serve for the unexpired term of the vacated position. Section 3. It shall be the duty of the board of trustees to prepare modes and plans for the safe and profitable investment of the unappropriated funds of the association, and whenever loans or investments are made, to investigate and pass upon the securities offered and to attend to the drawing and execution of the necessary papers. The board shall order an audit of the books and accounts of the treasurer annually, according to law, and shall submit a written report of the condition of the association to the members annually. Section 4. The investment of the funds of the association shall be in the exclusive control of the board of trustees, in conformance with state statutes. . Section 5. The members of the board shall act as trustees with fiduciary obligation to the State of Minnesota. to the City of St. Joseph and to the members of the association. ARTICLE 3 - Duties of Officers . Section 1. It shall be the duty of the president to attend and preside at all meetings of the association and the board of trustees. The President shall enforce the due observance of the Articles of Incorporation and the By-Laws and see that the officers properly perform the duties assigned to them. The President shall sign all papers requiring his signature. The President shall be a member of all committees except the aid committee and shall exercise careful supervision over the affairs of the association. Additionally, the President shall receive such salary as may be fixed from time to time by the board of trustees, subject to approval of the association, and payable from the Special Fund of the association. Section 2. In the absence of the President, the Vice President shall perform the duties of the President. In the absence of both the President and the Vice President it shall be the duty of the association to elect a President to Pro Tern, who shall perform the duties incident to the office. Section 3, It shall be the duty of the Secretary to keep a true and accurate record of the proceedings of all meetings of the association and of the board of trustees. The secretary shall keep a correct record of all amendments, alterations and additions to the Articles of Incorporation or the By-La\vs in a separate book from the minute books of the association. The secretary shall cause due notice of all special meetings of the association and the board of trustees to be given. The Secretary shall keep a roll of membership with the date of joining, resignation, and discharge. The books shall be at all times open to inspe~tion by the board of trustees. The Secretary shall prepare and file all reports and statements required by law. _Also, the Secretary I shall receive such a salary as may be fixed from time to time by the board of trustees, subject to approval of the association, and payable from the Special Fund of the association. . Section 4. It shall be the duty of the Treasurer to receive all monies belonging to the association and hold them subject to the order of the President. The Treasurer shall keep separate and distinct accounts of the General and Special Funds, and shall prepare and present to the board of trustees a full and detailed statement of the assets and liabilities of each fund annually. Failing in his obligation, he may be impeached and expelled from the association. The Treasurer shall deliver to his successor in office, or any committee appointed by the board of trustees to receive the same, all monies, books, papers, etc., pertaining to his office immediately upon the expiration of his term of office. The Treasurer shall prior to entering upon the duties of his office, give a bond in such amount and \\ith such sureties as required and approved by the board of trustees, conditioned upon the faithful discharge of the members trust and the faithful performance of the duties of this office, and payable from the Special Fund of the Association. Jointly \\ith the Secretary, the I Treasurer shall prepare and file all reports and statements required by law. The Treasurer shall receive such salary as may be fi:xed by the board of trustees from time to time, subject to approval of the association, and payable from the Special Fund of the Association. In the absence of the Treasurer. the President shall be an alternate signature for the purpose of issuing funds. Section 5. There shall be an Aid Committee. composed of the Vice President and two other members of the association, who mayor may not be members of the board of trustees. appointed by the President. The Vice President shall be the chair of this committee, whose duty shall be to see that assistance is rendered to each sick or disabled member, and to the survivors of any deceased member. ARTICLE 4 - Meetings Section 1. The annual meeting of the association. for the election of officers and trustees. and other . business. shall be held on the 2nd Tuesday of January in each year. If such day falls on a holiday, such meeting shall be held on the next foIIo\\ing Tuesday. . . Section 2. The board of trustees shall meet at least 4 times during each year. Section 3. Special meetings of the association or of the board of trustees may be called by the President, or two members of the board of trustees, and shall also be called upon written request of 6 or more members of the association. Members or trustees shall be notified by the Secretary of such special meetings, and the object of the meeting shall be stated in such notice. Section 4. A majority of the board of trustees then in office, and 40 percent of the members of the association shall constitute quorums for the transaction of business at their respective meetings. Less than a quorum may adjourn a meeting to a future time, which the Secretary shall make known to the affected members. Section 5. All meetings shall be conducted according to Robert Rules of Order, as revised. Order of Business 1. Call to order 2. Roll call 3. Reading of the minutes of previous meeting. 4. Reading of reports and minutes of board of trustees meetings. 5. Reports of Officers. 6. Propositions for membership. . 7. Reports of Special Committees. 8. Balloting for members. 9. Unfinished business. 10. Election of Officers and Trustees (Annual Meeting) 11. New Business. 12. Adjournment. ARTICLE 5 - Dues. duties and rights of members Section 1. Each member shall pay to the association annual dues of $6.00, payable on or before the date of the annual meeting of each year. Section 2. Any member of the association who fails to pay his dues to the association within 60 days of the time when such payment was due, stands suspended from membership and forfeits all rights and benefits thereunder by such non-payment without any action by the association, or by any officer thereof. Section 3. Any member who shall, in the opinion of a majority of the board of trustees, fraudulently claim benefits from, or defraud or attempt to defraud the association in any way, shall be suspended from membership by the board, and the member shall forfeit all further rights to benefits from the association. Section 4. Any suspended member can only be reinstated upon his application therefore in writing, presented at a regular or special meeting of the association, accompanied by a sum of money equal to what the member would have been required to pay to the association during the period of suspension had the member not been suspended, plus a reinstatement fee of $5.00, upon a favorable vote of 2/3 of the members . present and voting at such meeting, If the application for reinstatement is rejected. the money accompan~ing the same shall be returned to the applicant. . . Section 5. No money or funds of the Special Fund of the association shall be disbursed except for those purposes specifically authorized by state statues. Section 6. No money or Funds of the General Fund of the association shall be disbursed for any purpose not herein provided for, unless authorized by the favorable vote of 2/3 of the members present at a regular or a special meeting of the association. Section 7, All reports and resolutions shall be submitted in writing and no report from a committee shall be accepted unless it is the report of a majority of a committee, provided, however, that a minority shall be permitted to present its views in \vriting. ARTI CLE 6 - Funds Section 1. The funds received by this association from dues, fines, initiation fees, entertainment's and other miscellaneous sources shall be kept in the General Fund of the association on the books of the Treasurer and may be disbursed for any purpose reasonably related to the welfare of the association or its members. Section 2. All funds received by this association from any t.a..x source, and all funds or property donated or granted to the association for the benefit of this fund shall be kept in a Special Fund on the books of the Treasurer and shall not be disbursed for any purpose except those authorized by law. Section 4. All money belonging to this association shall be deposited to the credit of the association in such . banks, trust companies, savings and loan associations or other depositories as the board of trustees may designate. ARTICLE 7 - Application for Benefits Section 1. All applications for relief or pension benefits shall be made in \\Titing on forms furnished by the Secretary. Section 2. All applications for disability benefits shall be submitted to the board of trustees at a regular or speÓal meeting of the board. The application shall be accompanied by a certificate from the attending physician or surgeon setting forth the nature of the illness or injury, the cause and duration thereof, the length of time the applicant has been unable to perform the duties as a firefighter, and an estimate of the future time during which the applicant \\ill be unable to perform duties as a firefighter. Section 3. All applicants for pensions shall be submitted to the board of trustees at a regular or special meeting of the board. Application shall be verified by an oath of the applicant and shall state the age of the applicant. the period of service in and the date of retirement from the St. Joseph Volunteer Fire Department. the length of time applicant has been a member of the association. and such other information as the board of trustees may require. SeçtÍon 4. No benefits or pensions shall be paid until the application therefore has been approved by a majority vote of the board of trustees. Decisions of the board shall be final as to the pa;'IDent of such benefits or pensions. No person recei\mg a pension shall be paid any other benefits by the association. ARTICLE 8 - Sick and Disability Benefits . .. . Section 1. If a member of this association shall become totally and pennanently disable to the extend that a physician or surgeon acceptable to the board of trustees shall certify that such disability will pennanently prevent said member from performing the duties of a St. Joseph Volunteer Firefighter, the association shall pay to such member the sum as stated in Schedule I of the Firefighters Relief Association Financial Report, for each year that the member has served as an active member of the St. Joseph Volunteer Fire Department. If a member who has received such a disability pension should subsequent recover and return to active duty in the St. Joseph Volunteer Fire Department any amount paid as a disability pension shall be deducted from the members retirement pension. ARTICLE 9 - Death Benefits and Pensions Section 1. Upon the death of any member of the association who is in good standing at the time of his death, the association shall pay to the surviving spouse, if any, and if there is no surviving spouse, to surviving child or children, if any, and is no child or children survive, to the estate of such deceased member the sum as stated in Schedule I of the Firefighters Relief Association Financial Report, for each year that he served as an active member of the St. Joseph Volunteer Fire Department. Section 2. The association shall pay to each member who shall have served actively in the St. Joseph Volunteer Fire Department for a period of 20 years or more prior to the members resignation from said Fire Department and who has reached the age of 50 years or more, and who has been a member of the association for at least 10 years the sum as stated in Schedule I of the Firefighters Relief Association Financial Report, for each year that the member served as an active member of said Fire Department. . Section 3. If a member of the association shall have served in the St. Joseph Volunteer Fire Department for at least 20 years but has not reached the age of 50 years, that member may retire from said Fire Department and be placed on the deferred pension roll. When that member reaches the age of 50 years, and provided that at that time the member has been a member of the association for at least 10 years, the member shall be paid the sum as stated in Schedule I of the Firefighters Relief Association Financial Report, for each year of service as an active member of said Fire Department. During that time any member is on the deferred pension roll, the member shall continue to pay membership dues and will not be eligible to receive any of the benefits provided for in Article 8. Section 4. No less than 30 days before becoming eligible to receive a lump sum pension, a member of this association may make an irrevocable election that such pension shall be paid in a number of annual installments. If the member who has made such an election dies before all the members pension has been paid, any amount thereof remaining unpaid at the time of death shall be paid to the members named beneficiary, and if no beneficiary has been named, to the surviving spouse, child or children, or estate. The association shall add interest, compounded annually, at the rate actually earned on the assets of the Special Fund, but not to exceed 5 percent per year, to the unpaid amount of installments owed to any member \vho has made an installment election, or to the members survivors. Section 5. During the time that a member is on the deferred pension rolL the association shall add to the amount payable to such member, interest, compounded annually, at the rate actually earned on the assets of the Special Fund. but not to exceed 5 percent per year. If the association increases the benefit per year of I service during the time a member shall be paid, when the_member becomes eligible to receive the pension the . amount which was payable at the time when the member was placed on the deferred pension rolL \vith added interest. . Section 6. If a member shall have served for more than 10 years, but less than 20 years, as an active member . of the St. Joseph Volunteer Fire Department, the member may retire from said Fire Department and be placed on the early vested pension roll. When the member reaches the age of 50 years, and provided that at that time the member has been a member of the association for at least 10 years, he shall upon application thereof, be paid in the following manner: a) For active duty of more than 10 years, but less than 11 years, 60 percent of the amount per year of service which would have been earned, had the member served for 20 years or more; b) For active duty of more than 11 years, but less than 20 years, 4 percent of the amount per year of service which would have been earned, had the member served for 20 years or more, shall be added for each additional year of service between 11 and 20 years. c) During the time that any member is on he early vested pension roll, membership dues shall be continued to be paid, and \vill not be eligible to receive any of the benefits provided for in Article 8. Pensions payable to members on the early vested pension per year of service effect at the time of such early retirement. Section 7. For purpose of computing benefits payable under Articles 8 and 9, a "year of service" shall be defined as a period of 12 full months of active duty in the St. Joseph Volunteer Fire Department, beginning on the anniversary of the date when the member became an active member of said Fire Department. If a member's period of active service is not continuous, parts of years may be added together to compute full years. ARTICLE 10 - Amendments . Section 1. The By-Laws of this association may be amended at any regular or special meeting thereof by a favorable vote of 2/3 of the members present and voting, provided that a quorum is present and provided further that notice of any proposed amendment or amendments shall be given by reading the same at a regular or special meeting not more than 31 days next preceding that upon which such amendment or amendments are acted upon, and that a notice be mailed to each member at the last knO\\l1 address not less than 10 days prior to such meeting, and provided further, that if such amendment or amendments shall change the amount of benefits or pensions, approval of the City Council of St. Joseph must be obtained before such may take effect. APPROVED BY THE OTY COUNOL. This - Day of ,19 - ATTEST: KenneÙ1 J. Hiemenz Rachel Stapleton Mayor, City of St. Joseph Clerk; Administrator . .... -""4 . CITY OF ST. JOSEPH !l First Avenue NW '.0. Box 668, ,I. Joseph, MN 56374 )20) 363-7201 MEMO 'ax: 363-0342 Vk Date: August 14, 1998 To: Honorable Mayor Hiemenz and ~---- :vIAYOR Members of the City Council (enneth J. Hiemenz From: City Office Re: Election Judge :::LERK! ADM]NISTRATOR The Primary Election is just three weeks away and the Council needs to address the following Rachel Stapleton issues: 1. Approve Election Judges 2. Establish wage for Election Judges COUNCILORS 3. Overtime for Office Staff Bob Loso 4. Election Equipment/Programming Cost Cory Ehlert Ken Twit Approve Election Judges: See attached list eiedenfuer Establish Election Judge Wage: For the past election in 1996, Election Judges were paid $5.00 per hour. Since 1996 minimum wage has increased to $ 5.25. Therefore the Council needs to establish a new wage. In anticipation of this we called the area Cities to see what they are paying Election Judges and they are as follows: Waite Park - $ 5.25 to $ 6.00 Sartell -- $ 6.25 Albany -- $ 6.25 Avon -- $ 6.50 S1. Cloud -- $ 5.69 Just as a note, Election Judges are not considered employees and deductions are not withheld from their eanùngs. Further, some of the Election Judges have requested an increase to $ 6.00. Therefore, based on the survey and request of the Election Judges, we request the Council increase the Election Judge compensation to $6.00 per hour. In addition to compensating Judges for time worked on election day, they are also compensated for attending training which is mandatory. Overtime Office Staff-In the past the Office Staff has worked the entire election day which begins at 6:00 a.m. and ends between 9:00 p.m - 10:00 p.m. Since the equipment belongs to the City, the staff serves as troubleshooters on election day and secures the equipment at the end of the day. Therefore, the Council would need to approve any overtime for the September 15 and November 3 Election. (Approx. 24 hours per election) Equipment/Programming Cost: The cost of programming the software and hardware maintenance is approximately $ 2,880. Weare asking for approval of this expenditure as well. A good portion of the programming fees is reimbursable by Stearns County. . '" .~---.. . ~ CITY OF ST. JOSEPH .1 First Avenue NW '.0. Box 668, ;1. Joseph, MN 56374 320) 363-720 I Election Judges 'ax: 363-0342 ~a Primary September 15, 1998 General November 3, 1998 iIJI-- ilAYOR Cenneth J. Hiemenz Leona Gapko PO Box 406 363-7787 - J an Pfannenstein 414 West Ash St 363-0364 :::LERK! - ~DMINISTRATOR Rosie Taufen PO Box 84 363-7569 {achel Stapleton - Elaine Imholte PO Box 865 363-8624 - :::OUNCILORS 30b Loso Carol Trinkline PO Box 88 363-1323 - :::ory Ehlert Cen Twit Marge Lesnick PO Box 41 363-7574 eiedenfUer - Doris Johnson PO Box 584 363-4215 - Adeline GiIIitzer 714 E MN Street 363-7657 - Leander Meyer 22 MN StE 363-7665 - Dorothy SadIo PO Box 267 363-7659 - Marcella Gill 325 Pond View Lane 363-8162 - Tom Nahan 138 _7th Ave SE 363-4551 - JoAnn Schneider 408 Gumtree St E 363-1132 - Kelly Reber PO Box 82 363-8312 - Gene Pfannenstein PO Box 284 363-8265 - Ralph Meyer 29291 Kraemer Lk Rd 363-7905 - Rachel Stapleton PO Box 668 363-7201 - Mary Generous PO Box 668 363-7201 - . Judy Weyrens PO Box 668 363-7201 - : . ~ TOWNSHIP OF SAINT JOSEPH . FROM THE OFFICE OF , JOINT PLANNING COMMISSION Committee Meeting Tuesday, August 18, 1998 8 p.m. St. Joseph Township Hall AGENDA 1. Review minutes of April 20, 1998 2. Discuss method to approve minutes 3 . David & Geraldine Feld, Joseph & Anna Mae Prom PROM ADDITION - Request to plat 25.34 acres in Section 2 . 4. other business 5. Adjourn . .. \ . . P.1 ',¡ . . 0\1 042(l98.min . ¡ ,. ." I JOINT' PLANNING BOARD ' i ¡ .\ April 20,. ¡99~ Shirle·yEmerson!Bauer.ly. B~o.thers, I~c. , ( . ".Lot i, Blôck 1, Båuerly' ~ddJ.tion Plat ! . . . ~ ; . I . .. 1 '. ,I ; , , Township Chairman, Joe Bechtold, called the meeting to order at S p.m. ,aec~to~d J:e~4 .ISon, Page 3 of ,the Ci~Ylof. st., Jos~ph and st. Joseph'Township Jóint Resol ution for Orderly Annexat;i,on and Orderly Annexation study: 8. Joinj:. PlanninQ cotlini ttee., Aµy Jssu~s t:hat. wou~,dnorma'¡)Y " . : corne bef,9f~ the P1Jlpn~ng dommis's'i;ons' of.' èither the City, o.r, the., Town that involves land within the boundaries of the orderly annexa~iop., aJ:'~~ de~gf¡~,þed, i.p ~~ct;i.on, One p,:ior to annex~t~o~, : 'wi 11 be þeat:~by. a JoiJ;lt Pl.anping Co~ission~. . ' , '. , Membership of this Joint Plan~ing Commission' shall be as 'fo'llows~ " ¡ A. Thr~e (3)' meÌnbers' :froJl1 the City Pl.anningqommission. B. Thr.eè (3,) members from the Town PI anning Conunis:sion. C. Th~City meniþ~t:" of th~ O.rderly annexati.on District . Planning and. Zoning ,Authority. . , ! . I· ¡ . -,. . , . D. The. T,own membe,r. of the orderly Anne~at.ion District Planning and Zoning Authority I . . The City. Council ,for the City of st. Joseph approv.ed the May,or's appoint~en~s. of Marjorie ~esnick" ,Kurt SchneideF". , . Kathleen Kalinowski, and Cory Ehlert as the Gity members of the Joint Planning Commission. .. The 'Town 'B'oardapP,ointed'Jqe Bedhtold,John¡,;8chr'oed~t:¡, , , Dave Thralow, and RalpÍlÈiynck as 'the Township melnbers of the Joint Commission. Jerome Salzer was appointed alternate. Motion by Dave Thralow, seconded by Marge Lesnick,' and car~ied unanimously to appoint Cory Ehlert Vice-Chai.rman.. " . "\ Bechtold explained that if a parcel of property .to ~~rezoned(,or " platted is in the Orderly Annexation area, ,the, T:owns~~p Planri~ng¡ '.' ~ommissj,,~n. wi 11, screen ~~~¡ plat. ,~f thep~at ~.s.a P'Asšibili£~~, " 1t must 90 though the J01nt P1ann1ng COI1\I1\1ttee for a . 1 , í. recommendation to the Joint Powers. The Joint Powers consists'of a tbree.(3) member commission, with one member appointed from each of the City Council, Town Board, and the stearns County Board of Commissioners. The Joint Powers regulate all zoning and subdivision regulations within the orderly annexation area, prior to annexation. ! . The parcel of property on the agenda, Lot 1, Block 1, Bauerly . Addition, is on the agenda because that parcel is in the Orderly Annexation area. '. , ·P.2 . 042098.min.... { ;, .' Shirley Emerson/Bauerly Brothers, Inc. Lot 1, Block 1, Bauerly Add~t;;p~ Pl~~,.\" i 1 'n1; , The Town~.~p ,þ~~: ~~o.Pt\~e~'~~h'~; st~·aF~'s;~ouptY.: yubdi vision 'O'~d'inance I I I ", and the.·Townsh1penforces ~hat Ord1nance. Page 12, 6.4, (3) states: :c . I: -!. , . , , i .. , \' I , , . (3)l .Al( ~;o.ts; sþa}.1', þay~ aiFect, ~ë~es.~:' to", ~,dè~i~a~.7~··Pµþ~iè, : road. !,' ".~! Bechtold s~~,d; th~ j~pi~t PI~nni~g B.oard is ~oo~i.~~, f~r: ,a.. ¡ ,I' right;-?f~~ay; to3p..4th, ßtre~t ?n..~he, ;pl~t..!,. HesrF~I1:rl1 '~}199~~~~~ ~xtend1ng 30~~~,~t~~~t.~~ros~I~~P .r~~} ~~,~h~,B~rg~rtc~o~~~n~.., Ms. Emersorl w~s! i'ns!tructed, tb,~po~,~äè~t ?O~.;~~tt~it~~rf·,q~~Y!.oJ:!;s~·~· , . '¡. Joseph Engineer; the stearns County Platting ComIT'Il.ttee, and APO for ·input; andrecommendation~. on . the p~at. . i ~ 1 ' '1 . I . -. I I \ . , .., I!,. No forese~n "pro,þ~ems I.. .e~cept fp.r the s.tre~t, we~e i,ndi c~te~. CorY'Ehb~re 'mo~~d.tq î~):!ëömmend' 'apprþva] Of' the>submit,ted . ¡, prel imina~V ~p::~~(,acr'È!, P/å(.9.f ¡ .Lptl~...; B.1.ppk¡, r,' ~a,µ~,~l,y. )\dd)iJ~on provide~ lnput from Joe Bet tendprf, l;~.. ,9;þt.~~p.~~. t,o, "s~~J,e .,t.~~¡ . . stre~t 1ssµer ÞFJ¡oFe,,~þ~ '~'~I~ëll pl~~ ~o~l!p~b~ aJ?proved...Mp.r~Pjrle Lesnlck seconded the motlon. The;motJ.'on carr1eq unan1rnously. , : I ...., i-;!' ". \: - 'j;" i The t~~r? ~~~sd1'-¥ '~r-~..tp~ month w~s pho~en. ~~ a..~~~ti;r:g; da~~. if ',1' there 1S anybus1ness fok:t:he J01nt, PlannJ.ng, COJ1U1USS.J..On; to meet:" .' The Tow~sþi;p' Cl~rk...~.ill rn'otify thE! Jo;i.nþ' 'Planning 'Co~issipn, {f. ¡ ',.1 there is a meeting" s'ch'edul ed.' '1," .' " I _' I ''';' I, ' Moti~n by Dave Th~~l.ow/.: sec?pded ,~y ~~lpÞ~~,ynck, and: p~rrie~ I' , I'j unanlmous ~¥, t.p; ad'jou;r~,1 ¡ ~tie meetl.~g~as ¡ açiJoµrpe~ at 9: 30 . Present were: !, : ¡ ¡ I f: , t: . TOWN BO~); . ;..J9~..Bech~pld . . .' TOWNSH!P"CL1!:RK: 'Ann Reisch! '- I' ., . ¡, _ " I .. I ; 'I TOWNSIUP. PLANNING COMH1'S'SION :!)ave Thralow, 'Ral ph' E1ynck, and John.~~þ;o~d~f ' ' , -. l' : . ". .. , ' - . " ~ . I' . 1 ' CITYcq~~~.LI:'l Cþr)';', ,;~Þ.l~'r~(; .', ' ..' .., I. CITY PLAN.N,!NG' cp_~r~SI'Q~/' ~aF~of~~ µ,esnick ,. .. , 0Tf,ŒRS: 'Al1ce Couq,ron represent1ng Bauer,ly' Brother~, Jnc.,. and Sh1rl,ey Emerson, ." . . . , ': -' ,I f ~ ';.;'; ) eX 121 ' , . . ; . .~-"')( ~/Ç~ ; . " .!'; " ~. . ¡ ! Ann Reischl . Township .C.lerk ; . ì . ¡ ! '; ~ f , , i , " . ST. JOSEPH PAF~T( BOAFJ) . St. Joseph, Minnesota 56374 Minutes of meeting held July 28,1998 Meeting called to order by Joe Braun at 7.00 p.m, in the City HalL Members present: Chuck Muske, John Walz, Joe BrauIl.. Lonnie Abbot, Cory Ehlert and Marge Lesnick. Members Absent: John Bonacci. Approval of Agenda: Motion to approve Agenda by Marge, seconded by John \V. Motion passed. Approval oOvunutes: Motioned by Marge and seconded by John W. i\'Iotion Passed. Liason Report: Cory reported on 2 projects that he thought the board shouìd geI involved with. One is the ~1.innesota Project. The :\-'(N Project is basically for . the St. Joe Parks. The 2nd is The Centrall'v'iinnesota Regional Parks and Trails Plan. This is for connecting the St. Cloud Area Parks, The ~\¡C\ ?rolect is free to get involved with. The Central N1N Regional Parks and Trails ?lan is asking for a $100.00 donation, Motion by Lowie. seconded by \Ül.rge for S 1 00 00 h C 1 ' 1N R' 1 D' d T '1 Dl V' rl to 1. eentra Mì L eglOna ~ arKS an . rm s ~ ,an. :. 'lotion passe..... Millstream Park sign will be going up at the campground. y[otion by Joe. seconded by Marge to send Cory's Dad a S35.00 gift certificate.for Lee's Ace I-lardware for his donation for the materials and labor of the sign. \lotion passed. Chairman Comments: Joe received a letter from a citizen thanking the Park 302.rd for their pfforts on :<'line!p1tpr J:lrk íOp W"-': '\'~ncip";n'1 ,,,pro '''ur tì'ncir:1i<:l'r and L ....... _ .1 ...1... ~~.. ~_. v _.. u... ,.o\.J ·...i.ll =- \ ...,,-..J .. ....:.. '...:.... ..._1. . J. camp~rolmd money sho\vs up in the bud~et. \ rar~e '.viiI !jled~ ~\itn ;udY. . - . - - - . <Jld 3usiness: BuHet!!1 30ards: Chuck :-Iothing done. \-liHstreaffi' Need to add a sign that the box for donations is em~tied daiiy. Co~' will ask the Police or the maintenance department to empty the box daiìy. ?undraiser Wrap-up: :"'onnie said \ve made S 150.00 off the \ast brat sale. The . total for all 3 s<lks is S"+75 00. . , , ST. JOSEPH PARK BOARD St. Joseph,. Minn.esota 56374 Klinefelter Park: We need a crew to fix the bridge on phase II. Joe, Chuck, . John and Bob Loso will do it Friday, July 31 at 5:30. Spring toy broke, Joe will get it replaced. B'athrooms ~ Cory win order a port-a~potti for the rest of this year. Lions intend on p.utting bathrooms out there in the future, Motion by Chuck, seconded by John to have the bill for the port-a-potti sent to the Park Board. Motion passed. iV1ick Schneider stated that the shelter was nice and the Klinefelter Foundation would like to landscape around it. They want the Park Boards okey. We thought it was a good idea and they should check with the maintenance department fOT any concerns they may have. Cory \vill contact the Klinefelter Foundation about this. We. need to add. ta the.. size. af.the. sandbox.. Pha.se.II. c.omes.. to. clo.se. ta the. end of the sand box, Joe will contact the maintenance department to see if they can extend the. sand. box. Northland Park' 1st Phase, Council approved it, Lonnie showed us plans for the parking lot. He got 3 bids. He felt the bid from Joe's Excavating was the most pIafessional and he felt c.arnfortable.wl:th. them... 'Yloti.oil. by Marg.e.,. seconded by John to accept Joe's bid of$6,257.14. Motion passed. Lonnie will try to . negotiate the price down to $6,000.00. John said it would be 3100.00 a tree. Be will get a plan from Buls Nursery for approximately 20 trees. Fence \Viil be put in after the parking. lot is done. Centennial Park- John suggested we use a 1/4 inch steel plate to fix the grill. He got a bid for a custom cut sheet of steel from Mid\vay Iron for S3 5.00. :víotion by Marge, seconded by Chuck to okey John to buy steel for the griil and not to exceed $35.00. '\f ev¡ Business' St Joseph Softball Field,,' \Ve were showed a. pian for the new' concession stand and bathrooms. Plan looked good. \Ve gave the okey for the Recreation Association to go to the City Council \vith those pìans. 1998-1999 Budget: Wem throucl1 our rouQ.Ì1 draft of the budQet. \Ve really - - - . crunched the numbers. We win submit our budszet bv Auszust 12 1998 to - ~ - "I Cory so he can take them to the City Council meeting. . . , . . ST. JOSEPH PARK BOARD Sl. Joseph, J\1lnnesota 56374 Mounument Park. Trees.:weœ damaged' by the last storm. Marge will need $400.00 to replace those trees:' Motion by Joe, seconded by John to replace' the trees and not to exceed $400.00, Motion passed. Tot Lots: Maintenance cut down trees that the 4 H' ers planted as' a project. The Park Board realizes what-they went through to do this proj~ and how disappointed they were that this happened. Joe has it'in his budget to make' amends. to the 4 H Club and give them our apologj.es. Partners for Parks' Joe .showed Ì1safortnth.a1·we could fiJl out to have' Ba.uerly. Companies:. donate. a.. concrete..ptoje<:t for our parks. We. thought it was a good idea. Joe will fill out the fonn. Winter Ice Skating: Tabled. to n.ex.t meeting. Other: Joe was contacted by Dave Hiedman to ask about a raise for the 1998 summer ree. program.. The board thought the raise should be at the beginning of . the year. We will consider a raise for next year after checking with other area parks programs. ) ~ f!!.~«t Next Meeting is scheduled far August ,.. 1998. Show up for a good time! Motion to Adjourn: Motion by Chuck and seconded by Marge, motion passed, 10:30, Submitted by: Chuck Muske, Secretary . . CITY OF ST. JOSEPH !1 First Avenue NW '.0. Box 668, ;¡. Joseph, MN 56374 320) 363-7201 DEPARTMENT OF PUBLIC WORKS 'ax: 363-0342 Ink -~-- DATE: August 17, 1998 ilAYOR Cenneth J. Hiemenz TO: Honorable Mayor and City Council :::LERK! FROM: Dick Taufen <\DMINISTRATOR ~achel Stapleton RE: Christmas Lights 20UNCILORS Bob Loso 20ry Ehlert Ken Twit .iedenf~er The St. Joseph Lions Club has approved a donation of $7,000 to purchase new lighted Christmas decorations. In previous years we have had 17 decorations mounted on the high line poles. The $7,000 donated by the Lions will purchase 19 new decorations, There has also been some discussion about installing more decorations around town, Several possible sites for the two new decorations and a proposal for six additional decorations include the following: College Ave S, 1 st Ave NW, 2nd Ave NW, MN St E and MN St W, Cold Spring Electric estimates the cost of wiring eight poles to be $250 to be $300 per pole; total project cost of $2,000 to $2,400. What are the wishes of the Council? Thank you! . ~ . CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, SI. Joseph, MN 56374 (320) 363-7201 Fax: 363c0342 Ilk 1IiIIJ M . =.. MAYOR Kenneth J. Hiemenz CLERK! ADMINISTRATOR Rachel Stapleton MEMO/FAX COUNCILORS Bob Loso August 19, 1998 Cory Ehlert DATE: .it iedenfuer TO: Department Heads and Interested Persons FROM: Rachel Stapleton RE: Budget Meeting The Budget meeting of August 18, 1998 was recessed to September 2, 1998 at 7:00 P.M. in City Hall. . . 1999 cable access budm 1998 OBJ DESCRIPTION 1999 1000.00 101 SALARIES 1500.00 500.00 200 OFFICE 200.00 500.00 210 OPERATING SUP. 200.00 1500.00 230 REPAIR & MAINT 1000.00 1000.00 300 PROFESSIONAL 750.00 1000.00 331 TRAVEL 500.00 400.00 410 RENTALS 400.00 *lST 150.00 443 DUES & SUB 150.00 *2ND *OBJTO BE ADJUSTED 0 321 PHONE 100.00 *3RD 5000.00 580 OTHER EQUIP. 4000.00 '. 0 581 HARDWARE 1000.00 0 582 SOFTWARE 1000.00 11,050 10,800 Tom and I look this over and feel that this is a good budget for the needs of cable. 9ùu¡~ 363-8668 .