Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
1998 [09] Sep 03 {Book 14}
. CITY OF ST. JOSEPH J First Avenue NW '.0. Box 668, City Council Meeting 'I. Joseph, MN 56374 September 3, 1998 320) 363-7201 7:00 P.M. - City Hall ·'ax: 363-0342 1. 7:00 P.M, Call to Order 2. Approve Agenda J1Ifk 3. CONSENT AGENDA a. Cable Access Software - Approval requested for software upgrade and training of $3,540 - ~--- éL\YOR b. Request to Transfer $418 from City DAR.E. Fund to stearns County Youth Program for Cenneth J. Hiemenz Costs of Supplies for 1ì week DAR.E. Program in St. Joseph. c. Petition for Vacation of North-South Alley of Block 3, Loso's Fifth Addition, Public Hearing :::LERK! scheduled for September 20, 1998. . ,DMINISTRATOR d. Storm Pipe Inlet Guard In Northland Park, 15 inch Concrete Apron - $227 plus Shipping of {achel Stapleton $70. e. Resolutions for 1998 Improvement Project - 1) Resolution declaring cost to be Assessed and :::OUNCILORS Ordering Preparation of Proposed Assessment and 2) Resolution for Hearing on Proposed 30b Loso :::ory Ehlert Assessment. (en Twit 4. Approve Minutes - August 4, August 18, August 20, & August 25, 1998 .iedenfuer 5. Bills Payable Overtime and Call outs. 6. PUBLIC COMMENTS TO THE AGENDA ì. ì:20 P.M. Department Heads Report 8. Safe and Sober Grant Resolution (carried over from the August 20 meeting). 9. 7:30 P.M. City Engineer Reports a) Status of 90th & 91 st Utility Project b) Complaint on Pond View Ridge Drainage into streets. c) Seeding on Minnesota street 10. 8:00 P.M, Right of Way Acquisition - Kostreba Property 11. 8: 15 P.M. Great River Roundtable Presentation - Steve Bresnahan 12. 8:30 P.M, Superior Services (Refuse) - Bob Deem 13. 8:45 P.M.. Items for Discussion a) Regulation of Easements - Ordinance prohibition of obstructions in all easement areas b) Resolution Approving Special legislation enacted by the 1998 session of the Minnesota Legislature Authorizing the City of st Joseph to Local Option Taxes if Approved by Voters for the Purpose of developing the Central Minnesota Events Center. 14. 9:00 P.M. Mayor's Report 15. Council Reports 16. Clerk/Administrator Reports . 17. Miscellaneous or Announcement Items. 18. Adjoum Time slots are tentative. The Meeting will be rebroadcast at a later date. CITY OF ST. JOSEPH · 21 First Avenue p,,\V Agenda Packet P.O. Box 668. 1. Cable Access Software Proposal. 51. Joseph, MN 56374 (320) 363-7201 2. Information from Officer Kantos on DAR.E. Fund request. Fax: 363-0342 3. Petition for vacation of north-south alley of Block 3, Loso's Fifth Addition, and Resolution 4. Memo from Joe Bettendorf on Storm Pipe Inlet Guard In Northland Park.. ~rlr 5. Resolution declaring cost to be Assessed and Ordering Preparation of Proposed Assessment 'CItU ~ 6. Resolution for Hearing on Proposed Assessment. :VIA YOR 7. Minutes - August 4 Kenneth 1. Hiemenz 8. August 18 9. August 20 CLERK! 10. August 25, 1998 AOMI:\ISTRATOR 11. Bills Payable Overtime and Call outs. Rachel Stapleton 12. Complaint on Pond View Ridge Drainage into Streets. 13. Right of Way Acquisition Letter - Kostreba Property COV:\CILORS 14. Information from John Scherer on Easement Ordinance Bob Loso Cory Ehlert 15. Resolution Approving Special legislation Ken Twit Mary Niedenfuer Information only · Keeping Nature in your Community A - Central Minnesota Events Center Joint Powers Agreement B - Central Minnesota Events Center Joint Powers Agreement Fire Board Minutes Joint Powers Notice · ..-. Friday, August 21, 1998 - Ray Loehlein PO Box 713 7711 Computer Avenue S1. Joseph, MN 56374 Edina, MN 55435-5494 (612) 896-9898 FAX (612) 896-9899 Dear Ray: As we discussed on the phone the new InfoChannel for Win 95/NT is now available, The government upgrade pricing is as follows: 1 InfoChannellC10Q-200 Master Upgrade $1,495 1 InfoChannel PL20Q Player software 1,395 1 Day on-site install and traininq with 2 hours travel 650 TotallnfoChannel upgrade price $3,540 The new features of IC200 include: . - Easier to use improved user interface - Real-time, antialiased True Type fonts are supported even during fly-ons. - You can now easily import AVI, Quicktime, MPEG and AnimGif clips. - Full Windows 95 and Windows NT 4.0 support - ScalaNet can now schedule jobs to be sent at a specific time, - We support Microsoft's latest multimedia extension, DirectX, -IC200 has optimizations for Intel's MMX and Pentium II processors, - IC200 now supports Microsoft's newly released Winsock2 for TCPIIP. - High color and true color support has been added to IC200. - We've expanded our support for hardware MPEG decoder cards. -IC200 can use any Windows modem, including ISDN terminal adapters, I have included some literature on the upgrade for you to review. Please call me if you have any questions, ~1jÇ. Lance Hutchinson Account Executive lance@alphavideo,com . http://www,alphavideo,com . Dear Mr. Loehlien My name is Steven M. Lloyd. Alpha Video is one of the largest dealers of Scala Infochannel in the country. For this reason I was hired to help facilitate the sale staff with Scala issues here at Alpha Video. I spoke with Bob Folstad and he asked me to contact you in regards to your questions about upgrading from ICI00 to IC200. I tried reaching you by phone but was unable to connect with you. I left a message with you daughter and at your place of employment. I only mention this to let you know that you are a valued customer and servicing our customers is very important to Alpha Video. In order to get you the answers you need on a more timely basis, I carry a pager 24hrs a day. This is tied into my voice mail and will let me know when a message is left in my voice mail. I try to return all my calls with in 20min, day or night. You can reach me by calling 1-800-388- 0008 ex 313. I hope the following is the information you were looking for. The new InfoChannel IC200 software is now available. . - Full Windows 95 and Windows NT 4.0 support - We support Microsoft's latest multimedia extension, DirectX. - IC200 has optimizations for Intel's MMX and Pentium II processors. - You can now easily import A VI, Quicktime, MPEG and AnimGif clips. - IC200 now supports Microsoft's newly released Winsock2 for TCP/IP, - High color and true color support has been added to IC200. - ScalaNet can now schedule jobs to be sent at a specific time. - We've expanded our support for hardware MPEG decoder cards. - IC200 can use any Windows modem, including ISDN tel111inal adapters. - Real-time, antialiased True Type fonts are supported even during fly-ons, The price to upgrade an ICI00 to IC200 is $1500. To price purchase a new master I player unit is $3,600. To purchase just the player software is $1,500, This pricing is for a non profit application only, I am enclosing Scala lititure and my business card. If I can be of any further assistance please don't hesitate to call. Sincerely, S . Lloyd . ~ V----'·ß cala sales suppo . InfoChannel® IC200 Scala InfoChannel IC200 is a unique mùltimedia software for networked communication solutions . Key Features: System Requirements · Creation, distribution and playback of multimedia · InieLP~ÀB~~~rVDGi~Pf¿tJso~; preferred;PeI.lüûfu'n ;: channels that play with the impact of television · MicrosoftPWindo~~J95°oc Wuidòws~NT4~O; ~. ·pc SVGA cardWirh. 2MB of video · Master/Player architecture that allows for the creation memory thaLhai Miáoson® . DirectX"'with DirectDraw:" support and broadcast of channels at numerous remote sites · 32MB RAM Windows~ 95 or 48MB Wmdows~NT4.0:;.. · 8x CD ROM Drive · Scheduled playback of individual pages, groups · Hard Diskwith 600MB free -less without. the åri-libi:u:iès. . of pages or entire channels by time, day or date · PC Compatiblè]v~~û.se Optional Hardware::' '. · Microso~ DirectSound:,su?aported · Completed central remote maintenance of Sound CardJike SoundB aster0 AWE 32 or.AWE64..' . · NTSC I ~'¥' ,:ç~EP;~si~e''1deo. InfoChannel Players in the field . encoder :','-'{)i,,~'.i':~J'>·';'" ';i' .::;. · HardWare MPEGàCéè1ératòrs like.7j },~~~~~1tjtl~~ì'~~,:~}~: ,.i · Use of industry standard data formats for sound, Media Support graphics, animation, AVI, MPEG 1 J MPEG 2 . Graphì-~~\~:~~lJ;~~}1Ð{tL~tÍ-~;~~) ~-_-:~~.~:!r:'~' ::,:-f and Quick Time® · BMP,:;(;IE~~ÍE~JP.¥-G;'P~~J.>N<3~:; . Anl:;~;~WP~i&l;II¥;'·W)·~r~';·'z:~;' . · lvfodular design allows for easy expansion using · FLC;FLÌ. ÁìùtriGIF.Šo~d'" .' .. . - . : ~'-' -'-T · MIDI, WAY, CD Atidio (requires Scala EXes sound card;<CD-ROM drIve) Video: · Software MPEG, AV1 Support and QuickTime<» usin~ · Includes ready-to-use backgrounds, clips, music Mirrl'"'1f"r<» Artiv..M/1VI"~ Scala InfoChannel IC200 . Features and Functions -' '1'iI~ HumanTouch is Scala's fast and easy-to-use gtaphical intetface designed exclusively for real-time t. chan~el production, This interface looks its b~t v-:hen used~n SY~A monitors or video reference . momtors. HumanTouch makes channel creatIon simple and mtwtIve,.but allows access to the full power ofInfoChannel's most advanced features. Human Touch makes the creation of channels easier, smarter and faster than any orher system, .. ~'.. .'." Scala InfoChannel automatically generates color miniatures of pictures and animations which give a quick graphical storyboard of the entire channel. If, for example, the user wants the third page to appear first - rhey can simply drag-and-drop it to rhe new location within the storyboard. - The Scala Shuffler allows graphical . The File Shuffler enables the user to preview pictures, video or audio drag-and-drop editing. from CD-ROM, a computer, or a network. Miniatures are produced in real time and allow the easy browsing of all media assets. [0] Th, <ehoouliog ,,,,,m ~lo~ m, ,,,ignm,o, of multiple schedules on each page or group of pages, This power allows channel creation containing information for an entire month or longer. During playback, each channel will automatically be run on its assigned date and time, The Schedule function allows multimedia content to appear at specific dates and times. Scala can take a data stream provided by another computer and, in real time, add new pages to your channel based on your information flow, The user creates the template and flows the information. ~ InfoChannel supports Microsofr's industry standard DirectSound'" which enables Scala to easily . support a wide range of audio cards. InfoChannel's sound support is complete, IC200 can play 8 bit and 16 bit audio samples and support Wave table, external MIDI and FM synthesis MIDI playback. InfoChannel has built in controls for playing audio CDs and sound clips or dialog directly from the hard disk. The size of a sample is not limited by available memory, The program also comes with a built-in sound mixer to combine CD audio, sampled audio, MIDI files and external audio sources. The user can mix and match sound files and Scala converts them automatically - in real time. Exciting Content- . from Scala Studios I I' . I . I InfoCliann.~I'~omes with a., Using standard TrueType'" fonts Scala CO-ROMFfulI'of pròfeSsi~nal, : -:. ~~ :;../.. - - . - <. . utilizes the MMX'" technology of Intel's royalty-fr~è ID'ùltimedia art Pentium@ Processor to dramatically and demonstration- channels. improve the perfotmance of Scalàs anti- ;":'" aliasing engine, Ami-aliasing is the process @ooth? ;',: .""~ of removing the jaggies and adding a rnfoCtiannîfÍ ¡Backgrounds - smooth professional look that is required ¿'f;IM'SI....-:;4' H i- to produce broadcast quality video, fOr,1.II:.fu~·~..·~·ù_.rn ::~An extensive :. ...~ :. _t: needs Anti-alias ensures smooth .~ (';. ~ :;col1~ction of over looking fonts, 500 backgrounds in two resolutions ~ designed to fit the needs of a variety . Scili button, add full in,=crivi<y wi,hom ,ho h",¡o of of markets. scripting languages. IC200 includes a library of pre-designed button images, which can be customized with different colors Music - Whether a presentation and sounds for highlighting and selecting effects. Scalàs built in touchscreen support allows the easy creation of interactive kiosks without needs quiet background music or any progtammIng, attention getting rhythms, IC200 . includes a tune to accentuate every I . I I I I I message with over 80 selections InfoChannel allows users to define variables and use conditional available. branching without a scripting language. These functions make it easy to create an interactive script that can ask a viewer a question and remember Sound Effects - Over 180 the answer, The script can keep score or choose the next lesson to display on the basis of previous responses and results. Files, strings and mathematical sound effects functions are all built in. Fonts - 20 TrueType'" and 16 I ScalaTypes To control specific devices like tele- phone dialers and video decks, Scripts - Get started quickly with IC200 allows the expansion of ready to use script templates. device support by using a plug-in system. A variety of plug-ins, avail- able separately, allow the user to Clips & AnimGIFs - Over 620 control VTRs, laserdisks and video 20 and 30 clips are provided to switches. Scala is always expanding the number of devices it suPPOrtS enhance every presentation, by releasing new EX: modules. IC200 allows seamless video integration Video and Animations - into presmtations IC200 delivers more than 20 full . ~ motion video and animation dips For the experienced multimedia programmer who wants more power - to help deliver messages with IC200 indudes ScùaScript. the engine that lies underneath the user interface. Very complex applications can be wrinen that include global greater tmpact.. ;Ind local scoping of variables and events. ScalaScript extends programming abilities even further. Worldwide Headquarters "'W~ -... =-i "1 ~ II í... ::'1 Scala, Ine. An Info Channel Creation System is used to produce and distribute channels, while a 26672 Agoura Road Player Station receives and displays the scripts. An InfoChannel system can consist . Calabasas,~ ~ 91302 of one Crearion Station and one Player Starion, one . USA :", Creation Station and several Players or multiple .~ Creation Stations and multiple Players. Local Tel. 818 6731300 site information can be mixed with global f '\ . Fax. 818 (573)399, data. The distribution functionality in "-". .~ -. ' Scala InfoChannelIC200 is provided . -. -". -, -". .;,European;;H~adq~a!~ers ff ~ through ScalaNet - rhe communicarions Scala CorilputeiTetevision UK Ltd " tool for InfoChanneL · Mill Stu~olF " . ..... .~' ,'\i- , ~~ '. Cr3.neMèad~:W:are\' . HenfordshireSG129PY - England ScalaNet is a tool that gives complete control of the distribution of scripts TeL +44 1920484811 and enables channels and files to be sent to the Players. The user can also restart Fax. +44 1920 484148 the player, set the players date and rime, maintain the players files and pull information from the player. Benelux · Scala Computer Television BV Advanced ScalaNet Features: Akerstraat Noord 348a · Players can be organized into groups. Individualized channels can be 6431 HX Hoensbroek mixed with group level channels. The Netherlands · A single instruction in ScalaNet will update a large group of players TeL +31455225783 without having to create individual communication jobs. · A communication log can be generated for each transmission. Fax. +31 45 5212263 · Users can perform maintenance on each player and retrieve disk Denmark . directory images, A simple point and click interface is used to maintain . the files on the player station. Scala Computer Television ApS · The Creation station contains details of the directory structure for each Player. Rosenkaeret llB · DK-2860 Søborg Communication Technologies Denrruuk · TAPI (Telephony Application Programming Interface) enables the use of any Tel. +45 39 6644 77 Windows 95 or Windows NT communication device that suPPOrtS TAPl. Fax. +45 39 66 44 37 · Winsock2~ (Windows Sockets v2) support for TCPIIP point to point commUDlcanon. Germany · Direct Modem Control using standard Windows serial devices Scala Computer TeleVisi6n.GIIibHj . Direct Cable SuppOrt via Null Modem Drussustr, 13a <"'-;'~ ,;:;.>'~J,--..o,-..>;. . Available separately are a variety of data broadcasting technologies D40549 büii~íd¿k~~'~}::':~S'¡:Y~~o:' that include satellite, VBI (Vertical Blanking Interval) and _ G '. :.:;t::.''''·.·;:' "':''',-,,;c- DMB (Digital Multimedia Broadcasting) . :Nòrwiy·/~~(:,'t¿}'~i),{t,¿-{;::6·;~{K¡:!.1·i+:\;,:~ic':;, and playback of multimedia channels that play with the impact of television, . ":~~~~ri~~~~jÎr~~~~'~r . Alpha Video 7711 Computer Avenue Edina. MN 55435 (612) 896·9898 http://www.alphavideo.com · http:j /www~scåìa~com © 1997 Scala. Inc. All rights reserved. Scala. ~. and InfoChannel are registered trademarks ~® of Scala. Inc in Benelux, Canada. France. Germany. United Kingdom and United States. All nl~ '1r^' T'j<, or rpøi<tpred trademarks are sole property of their respective compames. P10X02-OU197 . · · · STEARNS COUNTY SHERIFF'S DEPARTMENT Jim Kostreba, Sheriff Doug Pearce, Chief Deputy LAW ENFORCEMENT CENTER 807 Courthouse Square P.O. Box 217 St. Cloud, MN 56302·0217 August 26, 1998 Rachel Stapleton Clerk-Administrator P.O. Box 668 St. Joseph, MN 56374 Re: D.A.R.E. Program Donation Dear Ms. Stapleton: . I have been advised of funds that are available to use for the continuation of the D.A.R.E. program in the City of St. Joseph. Supplies for these students for the seventeen week D.A.R.E. program amount to $418.00. If it is possible, I would like to request this amount forwarded to the Stearns County Sheriff's Department Youth Program to help fund these supplies. The school has been very supportive of the program as well as the City of St. Joseph. I feel this is a very worthwhile program and current studies show the effectiveness of this program. Thank you very much for your consideration of this request. S~reíY, /j ; i c£:eS/I¡ {rr¿~j /(éL/~ Robert Timothy Kantos \.... Senior Deputy/D.A.R.E. Officer RTK:lj . Non-Emergency: (320) 251-4240· Administrative Offices: (320) 259-3700 Fax: (320) 259-3963· Civil Department: (320) 259-3720 Fax: (320) 656-6680 . Jail Administrative: (320) 259-3750 Fax: (320) 259-3782 .fjlv'~/\/\\"'-"'1xt CITY OF ST. JOSEPH 21 First Avenue NW P.O, Box 668 St. Joseph. Minnesota 56374 (612) 363·í20 1 FAX " 363-!}:;'J,2 PETITION FOR VACATION OF ALLEY ST. JOSEPH, MINNESOTA (] e¡CìúSI-.z<¡ , 19~ o To the City Council of St. Joseph, Minnesota: We the undersigned, all of the property abutting upon the )J~-~ ~ ~ :;¿ n¿()-w- IUs 0/ ~~ ~ ;t)ß- . The alley proposed for vacation lies between ¿clrs 7 t-)O t r .' ' -r", . / c -5 ) Ii' 11. ß lac/< 3 [~/.-S0· s_s- I 1JJ ¡' /r'o "'- Description Name of Signature ~_ J ~ ...." ~ ... 0.1. Property . Owne~ OT Owne, -L~>'-? .:::::.: . ), tJ." /' I'. I ~ , ~ _ '" - C ro· .1 I ,+- .k ' -,..... O. - _;)_ " T 7 r I .f5 Jc;<:. ,t::?, ¿1 S G S S-~-+~~I (! 0/'- ,~~)_< IL'e Vi c.f ÞJ 11 -?/~""- r/J¿-:k¿-~«70 '~ ? y;;5'J-' i- ý..(.... , ;, I /' r._ 1-1.-, . I '--\ .--,--- /' Q I ./0 'i..Jac...~ ,cLGSC75..5 .>f_~JIT<7!.-... 'jc l;0ç;:_f-..! ¡I<f(~'o/Zi J?:.2.L:/j t;Ì t J+/ci. B/...QC-i'\J /..os os. -:5-,(1)0/ {ION IV) Æ-~"J /V' £ IC I-J§'__P:~ f¢ ,I- 1/ '-I ?-- '8/", k ) N, SO \ $, S ßPp¡.J¡,n ~7 &¡'cL g-- ~- 9 S Examined, check, and found to be in proper form and to be signed by the required number of owners of proper~y affected by the vacation petitioned :0[. ·~I~ q~1£&~ ;<.5?-Ò :¿ð'{ k(~ 0 )<VV @L~tú ;;Z '53' --'/'71 G · ~SaJ MEMORANDUM o ST. PAUL, MN o MINNEAPOLIS, MN . ST. CLOUD, MN o CHIPPEWA FALLS, WI o MADISON, WI o LAKE COUNTY, IN TO: Rachel Stapleton, City of St. Joseph FROM: Joe Bettendorf, P.~ . DATE: August 21, 1998 RE: Storm Sewer in Northland Park St. Joseph, Minnesota SEH No. A-STJOE 9901.00 Ken Hiemenz asked me to look into the cost of a screening device for the IS-inch diameter concrete · pipe storm sewer inlet in Northland Park. Apparently, there is concern that a child could crawl into the pipe and not be found or able to get out, due to the long length of pipe and no openings other than a manhole cover. Elk River Concrete Products makes what is called a trash rack that can be installed on the pipe. It's primary purpose is to screen debris when water is running into the pipe; it also acts as a deterrent to people entering the storm sewer. The cost of a galvanized trash rack for a IS-inch concrete apron is $227, and shipping to St. Joseph is another $70, If the City decides to install this item, Dick can probably order directly from Elk River. If you have any questions or need additional information give me a call. kah c: Mayor Ken Hiemenz, City ofSt. Joseph Dick Taufen, City of St. Joseph J :\stjoelcorr\au21 a-98. wpd · . RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT WHEREAS, a contract has been let for the improvement of: Reconstruction: The east alley - Block 9, Original Town from the mid point of the block to College Avenue North; Fourth Avenue SE from Baker Street East to Minnesota Street East; Fifth Avenue SE from Baker Street East to Able Street East; Able Street East from Fourth Avenue SE to Fifth Avenue SE; Western Court from Fifth Avenue SE to the end; Eastern Court from Sixth Avenue SE to the end. Overlay: The east/west alley - Block 11 Original Town from Second Avenue NW east to mid block; The north/south alley - Block 11 Original Town from Ash Street West north to mid block; Sixth Avenue SE from Baker Street East to Able Street East; Able Street East from Fifth Avenue SE to Seventh Avenue SE. The contract price for such improvement is $ 249,482.84 and the expenses incurred or to be incurred in the making of such improvement amount to $ 108,283,16 so that the total cost of the improvement will be $ 357,766.00. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. JOSEPH MINNESOTA . 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 357,766.00 and the portion of the cost to be assessed against benefited property owners is declared to be $ 252,124.00 2. Assessments shall be payable in equal annual installments extending over a period of fifteen (15) years, the first of the installments to be payable on or before the first Monday in January, 1999, and shall bear interest at the rate of seven (7) percent annum from the date of the adoption of the assessment resolution. 3. The City Clerk with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specifically assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and file a copy of such proposed assessment in the City Office for public inspection. 4. The City Clerk shall upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 3rd day of September, 1998. Rachel Stapleton Kenneth J. Hiemenz . Clerk! Administrator Mayor RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT . WHEREAS, by a resolution passed by the Council on September 3, 1998, the City Clerk was directed to prepare a proposed assessment on the cost of improving the following: Reconstruction: The east alley - Block 9, Original Town from the mid point of the block to College Avenue North; Fourth Avenue SE from Baker Street East to Minnesota Street East; Fifth Avenue SE from Baker Street East to Able Street East; Able Street East from Fourth Avenue SE to Fifth Avenue SE; Western Court from Fifth Avenue SE to the end; Eastern Court from Sixth Avenue SE to the end. Overlay: The east/west alley - Block 11 Original Town from Second Avenue NW east to mid block; The north/south alley - Block 11 Original Town from Ash Street West north to mid block; Sixth Avenue SE from Baker Street East to Able Street East; Able Street East from Fifth Avenue SE to Seventh Avenue SE. AND WHEREAS, the Clerk has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH MINNESOTA 1. A hearing shall be held on the 6th day of October 1998 at the St. Joseph City Hall at 7 :30 p.m. to pass upon such proposed assessment and at such time and place all persons . owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published one in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. The Clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of the property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole or part of the assessment on such property, with interest accrued to the date of payment, to the 15th of November 1998, except that no interest is paid within 30 days from the adoption of the assessment. The owner may at anytime thereafter, pay to the County Auditor or City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 3rd day of September 1998. Rachel Stapleton Kenneth J. Hiemenz Clerk! Administrator Mayor . .. Unofficial Minutes . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Tuesday, August 4, 1998 in the St. Joseph City Hall. The meeting was called to order by the Mayor at 6:34 p,m. Members Present: Mayor Kenneth J Hiemenz, Councilors Bob Loso, Cory Ehlert, Ken Twit, Mary Niedenfuer. Others Present: City Attorney John Scherer, Recorder Kathy Sherrard. Mayor Hiemenz called the meeting to order and announced the purpose of the meeting and procedures that will be used, Job Performance Evaluations: The Council will be evaluating four supervisory personnel, James Marthaler, Richard Taufen, Bradley Lindgren and Rachel Stapleton, The evaluation portion of the meeting will be closed pursuant to Minn. Stat. 471.703, subd, 1d{d}. Person being evaluated does not have an absolute right to comment on the evaluation or address . the Council, however, Council may allow individual to comment or Council may direct specific question toward evaluating person, Personnel Committee to provide a report to entire Council of the finding of their evaluation, Upon completion of report, the floor will be open to questions Council members have and general discussion of the evaluation and then ask Personnel Committee if they have any recommendation with respect to action on the evaluation. Mayor Hiemenz recessed the meeting at 6:39 p.m. and the Council went into closed session, Mayor Hiemenz reconvened the open meeting at 9:45 p.m. Mayor Hiemenz asked the Personnel Committee to summarize their evaluation and what recommendations they are making. Evaluations of Supervisory Personnel For James Marthaler - Personnel Committee has determined that the job performance to be favorable and recommends pay increases continue based on the current payroll step system. Ken Twit made a motion that the evaluation was favorable, The motion was seconded by Mary Niedenfuer. . Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 .- Page 2 For Richard Taufen - Personnel Committee has determined that the job performance to be . favorable and recommends pay increases continue based on the current payroll step system. Ken Twit made a motion that the evaluation was favorable. The motion was seconded by Mary Niedenfuer. Ayes: Hiemenz, Loso, EWert, Twit, Niedenfuer Nays: None Motion Carried 5:0:0 For Bradley Lindgren - Personnel Committee has determined that the job performance to be favorable and recommends pay increases continue based on the current payroll step system. Bob Loso made a motion that the job evaluation was favorable. The motion was seconded by Cory Ehlert. Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None Motion Carried 5:0:0 For Rachel Stapleton - Personnel Committee has determined that job performance is deficient and recommends the plan of action and reevaluation in the future. Bob Loso stated he would be voting no on this because finding of facts is a lot of hear say and accusations. Ken Twit made a motion that Council accept the recommendation of the Personnel . Committee of the job performance of Rachel Stapleton, City Clerk Administrator, is deficient and the plan of action as presented by the Personnel Committee is adopted with reevaluation in the future. The motion was seconded by Cory EWert. Ayes: Hiemenz, Ehlert, Twit, Niedenfuer Nays: Loso Motion Carried 4: 1:0 . ~\I}. '\'" ,)~ v..c.~.\' ~ '" . . . Summary of Personnel Committee ~u J . ...»- will be attached to these meetlllg mmutes. Adiourn: Ken Twit made a motion to adjourn at 9: 58 p.m. The motion was seconded by Mary Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Kathy Sherrard, Recorder . l' Summary of Recommendations · The Personnel Committee for the City of S1. Joseph recommends the following actions be implemented with regards to Rachel Stapleton's, City Clerk Administrator, employment with the City of St. Joseph, These goals and requirements will be evaluated every 90 days until such time that the City Council deems this evaluation is not needed. 1. General Administrative Skills A. Task Planning, A weekly time budget and work allocation schedule will be prepared and presented to the Mayor by Friday noon for the following week. This schedule will be a correlation of the City Clerk Administrator, Deputy Clerk and Secretary's time demands and deadlines. This weekly work plan will also include the requests and directives ITom the City CounciL The Clerk Administrator and Mayor will meet weekly to discuss and evaluate this plan. B. Training and Filing. Set short term and long term goals and implement a plan for cross-training for employees for: 1. Budgeting 11. Water, Sewer and Refuse Billing · 111, Bills Payable IV. Payroll v. Community Sign VI. Cable Access Channel Vll. Filing of Office Records (per State guidelines) This plan is to be written and submitted to the full Council within 30 days. 2. Communication Issues A. Need to see measurable improvement in verbal and written communications as the City Clerk Administrator with respect to City Employees and General Public, The degree of improvement will be measured by observations, interviews and feedback ITom Elected and Appointed Officials of the City of S1. Joseph and co- workers, B. Need evidence of absolute consistency in providing information to all Council Members, · C. All acts of Personalization of Character of any Council Member or Employee to any presenter, consultant or potential provider must cease. t D. Minutes of City Council meetings are to be completed as "unofficial minutes" on Friday morning following the meeting. These '\mofficial minutes" are to be in . employee mailboxes by the next Monday morning at 9:00 a.m. The employee meeting will be moved to Tuesday morning following the Council meeting to allow time for employees to review minutes and prepare questions for the City Administrator. E. Council Directives from Thursday night meetings will be listed and reviewed as part of the next weeks time budget and work allocation schedule. F. The City Clerk Administrator will account to the Deputy Clerk for time worked or absence from work. We need to know if absences from the office during a normal week day are work related or personal for Worker's Compensation reasons. 3. General Job Performance and Knowledge A. Actively participate in this year's budgeting process. B. Increase preparedness for all meetings. Anticipate information needed and questions asked by Council Members and the General Public. C. See that the Engineer and Attorney receive needed information prior to meetings, allowing for timely replies. D. Make sure public requests for information are responded to accurately and . promptly. . , . Pursuant to due call and notice thereof the City Council for the City of St. Joseph met in special session on Tuesday, August 18,1998 at 7:00 p.m. in City Hall. MEMBERS PRESENT: Mayor Kenneth J. Hiemenz; Councilors Bob Loso, Cory Ehlert, Mary Niedenfuer, Ken Twit. Clerk/Administrator Rachel Stapleton, OTHERS PRESENT: Judy Weyrens, Chad Carlson, Dave Theisen, Richard Taufen, Jim Marthaler, Joe Braun, Jeff Young, Steve Frank. The purpose of the meeting was to review the first draft of the 1999 Budget and meet with the Department Heads and discuss their budgetary needs. Steve Frank requested to speak to the Council, indicating he did not feel he had adequate notice of the meeting. It was noted the meeting was posted on the electronic sign and notice was sent with the regular Council meeting agenda. Council recommended future notices also be placed on the cable access channel. EDA Director Chad Carlson reviewed and discussed his areas of the proposed budget. Loso asked if part of the engineering fees paid by the City for Industrial Development this year would be recouped from the property owner, Carlson indicated the Developer's Agreement negotiation could address these issues. Also discussed were advertising budget, and membership benefits of the St. Cloud Area Economic Development Partnership. . On Steve Frank's questioning, the Mayor discussed the method of budgeting used by the City. Wastewater Superintendent Jim Marthaler discussed the street sweeping budget and a future need for a replacement street sweeper, as well as winter storage of the sweeper. On discussion of sweeping for private concerns for a charge, it was generally felt the cost (to the City) of providing service would be greater than the benefit for the charge. Additionally, commercial street sweeping services are available. The Council reviewed with Marthaler the sewer budget, discussing various line items including St. Cloud anticipated charges and equipment needs. Park Board Chair Joe Braun and Council Liaison Ehlert discussed the Park Board's requests for development and maintenance needs for each park. He further discussed anticipated funding sources including donations and grants. Niedenfuer suggested contacting Schroeder Sports for possible donations. Ehlert left at 8:30 P.M. The Summer Recreation budget was reviewed. Braun stated the Summer Recreation Director has requested a salary increase to $10 per hour, indicating the proposed budget did not support such increase. Niedenfuer recommended sending a survey to interested persons to obtain their reaction to the Recreation Program. She suggested gathering information from participants requesting a rating of the program and suggested changes. Sergeant Jeff Young represented the Police Department. Deputy Clerk Weyrens discussed the status of the Community Police grant and a request to consider purchasing computers for the ~ Police Department with the balance of the grant. The Council discussed the benefits the Community has received from the grant (increased enforcement support for school patrol and self defense training among other things), and the balance and purpose of the grant. Council will . . review the grant expenditures. If the grant funds are used to purchase computers, rather than other Community needs, the computers could be also used in the new facility. Fire Chief Dave Theisen stated the draft budget as prepared by the Fire Board does not represent the Fire Chiefs budget feelings, indicating the Fire Board chose to decrease the budget for 1999. Chief Theisen stated consideration will have to be made in the future for replacement of the ladder truck. A majority of the firefighters are or will be eligivle for retirement and the expenditure to train and provide gear needs to be budgeted. During the discussion Loso indicated the Fire Board reviewed the Fire Fund balance, designated a minimum fund balance based on the operating expenditures over the past five years, designated funds to equipment reserve and allocated funds for debt service relief. Mayor Hiemenz felt that the past five year history would not provide for the expense requirements of the new Fire Hall. Theisen also stated the parking lot will need a seal coat within a couple years. He had also hoped to raise revenue for the Iris System with anticipation of Fire Board approval of any revenue deficit after donations. The estimated cost of the system is about $25,000. Weyrens will disseminate the information to the Council on the Joint Operating Fire Fund. Director of Public Works Dick Taufen discussed his budgeted areas with the Council. He also reported the need to plan for anticipated retirements in the Public Works Department in the future. He questioned if the Council wanted the focus of the next full time employee in Public Works to be Street or Water. The Council recommended inquiring with the current employees on their future interests and desired training prior to making a decision. - Taufen also discussed a needed storage building, and future plow truck. -- Ehlert returned at 10:00 P.M. Mayor Hiemenz extended the meeting at 10:00 P.M. The Council reviewed the Snow Removal budget. Niedenfuer discussed alternative methods of snow removal in residential areas. The Council reviewed information prepared by Taufen on unbudgeted future proposed needs, as well as other equipment needs. They discussed the Park Areas budget with equipment needs. Taufen will review machinery needs and versatile uses of equipment. He will review the balance in the roll over account for Machinery with possible recommendation for budget reduction. The allocation of the revenue from the sale of the Roske Property was discussed, and the related Memorandum of Understanding will be reviewed. A Notice will be sent to the Department Heads and interested persons concerning the recess of the meeting to September 2, 1998. The hour being late at 10:30 P.M. the meeting recessed to 7:00 P.M. September 2, 1998. /~ ~. ~.."J~ Rachel Stapleto Clerk/Administrator ~ " VJ1Off'1Ci.!.¡ mimfWt1 Page 1 August 20,1998 · Pursuant to due call and notice thereof the City Council for the City of St. Joseph met in regular session on Thursday, August 20, 1998 at 7:00 p.m, in City Hall. MEMBERS PRESENT: Mayor Kenneth J. Hiemenz; Councilors Bob Loso, Cory Ehlert, Mary Niedenfuer, Ken Twit. Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Judy Weyrens, Chad Carlson, Richard Taufen, Joe Bettendorf, Steve Streng, Ray Loehlein, Gary Heltemes, Cheryl Kostreba, Ron Kostreba, Bob Herges. Mayor Hiemenz called the meeting to order at 7:00 p.m. with all Councilors present. AGENDA: Loso made a motion to approve the agenda; seconded by Twit. Discussion - Omit item 10 Proposed Building Use and move Director of Public Works report until later in the meeting. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. CONSENT AGENDA: Niedenfuer made a motion to approve the consent agenda item, a Resolution Authorizing Grant Agreement with Waite Park and Sartell Police Departments and the Minn. Dept. of Public Safety, for the Project entitled Safe & Sober for the period October 1, 1998 through September 30, 1999. Ehlert seconded the motion. Discussion- · Is the grant continent on all entities joining in the grant agreement? · Hard costs to the City of St Joseph. · Revenue from additional fines to offset attorney fees and City costs. · · Role of the grant in overtime scheduling for Officers, and for special events such as Pinestock. · Officers working regular shift with additional overtime contributes to long working hours. · Timing of the grant is during budget time. · Clarify amount of overtime and proposed scheduling of it. Deputy Clerk Judy Weyrens presented financial information on the current grant, showing the spread of the costs between the federal grant and local (City) share. She also stated the "Safe and Sober" work schedule is prepared in advance with the focus (DWI, Youth, Belts, or Safe Driving/Speed) pre-determined for that period. Twit made a substitute motion to carry the Resolution Authorizing Execution of Agreement to the next meeting to allow a Police Officer to be present at the meeting to discuss the matter; seconded by Loso. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None, Motion carried. MINUTES: Loso made a motion to approve the minutes of the August 6, 1998 Council meeting as presented; seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Twit. Nays: None. Motion carried. Niedenfuer abstained. BILLS PAYABLE, OVERTIME & CALLOUTS: Deputy Clerk Judy Weyrens presented the bills payable and discussed them. Ehlert made a motion to approve the bills payable as presented, check numbers 25766 - 25836; seconded by Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. · After short review Twit made a motion to approve the callouts and overtime as presented; seconded by Loso, Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Page 1 of 7 - V J1Offlcið. \ »1i m4~tI Page 2 August 20, 1998 . Nays: None. Motion carried. DEPARTMENT HEADS REPORT EDA DIRECTOR CHAD CARLSON: 1) A Representative of the St. Cloud Area Economic Development Partnership has agreed to come to the September 2, 1998 budget meeting to give a short presentation on the benefits of the partnership. 2) Carlson met recently with representatives of the Minnesota Project and discussed hiring an intern for a project on Park Trails. There will be three jurisdictions involved in a Park Trails project with the intern, Tom Mohs, preparing a plan for St. Joseph and working with the Park Board. Carlson anticipated grant funding for installation of Park Traifs. RURAL MAILBOX PROPOSED POLICY: Twit reported he and Dick Taufen as a committee have been working on the Rural Mailbox matter. The Postmaster has indicated everyone within ~ mile of the Post Office is entitled to free mail, but door to door delivery is not an option in St. Joseph. The Post Office has determined that the most cost effective method of delivery is rural delivery, and has set specific criteria for rural mailboxes such as height and distance from curb, but feel any further regulation should come from the City. The Postmaster did not recommended promoting such mailboxes. The Committee feels if the City adopts a policy it must be very stringent, including requiring steel posts, mail boxes clustered together, and that the City would not be responsible for replacement costs. The policy would have to be regulated through a permit process. On Twit's questioning if a committee of wo should prepare the policy, Loso recommended seeking public input on the . matter and report back at a future Council meeting. ANNEXATION PETITION - BORGERT PRODUCTS, INC: The City Council received a Petition for Annexation according to the procedures of the Orderly Annexation Agreement of February 6, 1998, beween the City and Township of St. Joseph, for a property in zone 1, signed by the property owners of title for Borgert Products, Inc. The petitioners are in need of municipai sewer. Loso made a motion to approve the following Resolution for Orderly Annexation; seconded by Twit. RESOLUTION FOR ORDERLY ANNEXATION 1.The Township of St. Joseph and the City of St. Joseph have entered into an Orderly Annexation Agreement approved by the Municipal Board February 6, 1998 as OA-524, and, pursuant to Section 7, Subdivision B, Paragraph 3, states if the owners of 100% of the parcels of property in the affected area have petitioned to annex, the City Council will, as an agenda item at their next regular meeting, review the petition for consideration of annexation. 2. The City Clerk/Administrator received a petition for annexation on August 10, 1998, signed by the property owners of title for the following described property, in zone 1 of the OA Agreement. That part of the Southwest Quarter of the Northeast Quarter (SW ~ ne112) of Section Eleven (11), Township One Hundred twenty-four (124), Range twenty-nine (29) West of the Fifth principal meridian, St. Joseph Township, Stearns County, Minnesota. which lies northerly of the northerly right-of-way line of the Burlington Northern Railroad and which lies westerly of a line 706.92 feet west of and measured at a right angle to. and parallel to . the east line of said Southwest Quarter of the Northeast Quarter (SW ~ NE ~); subject to easements of record, if any. P~ge ? of 7 ~ v"..,ft1cÛlI mimfW6 Page 3 . August 20, 1998 3. The City Council agrees to reimburse the Township pursuant to Minnesota Statutes 414,036 and Section 4 of the OA Agreement, for the taxes collected on this property according to the following schedule: 1999 60% 2000 50% 2001 40% 2002 30% 2003 20% In 2004 and every year thereafter, all pertinent tax revenues will be the property of the City. 4. Upon annexation the property shall be zoned Industrial subject to the Industrial zoning requirements according to city ordinance Number 52 and future amendments to such zoning ordinance. 5. The OA agreement states the Town and City mutually agree and state that this Joint Resolution and Agreement sets forth all the conditions for annexation of the areas designated, and that no consideration by the Municipal Board is necessary. The Board may review and comment, but shall, within thirty (30) days, order the annexation in accordance with the terms of this Joint Resolution. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. . CITY ENGINEER REPORTS: City Engineer Joe Bettendorf discussed, and the Council set the assessment hearing for the 1998 Street Improvement project for Tuesday, October 6, 1998 at 7:30 P.M. On Loso's asking about the installation of driveways creating debris in the street, Mayor Hiemenz indicated he had spoken with the installers requesting it be cleaned. Stapleton will have maintenance check on it. RIGHT OF WAY ACQUISITION AGREEMENT FOR 12TH AVENUE SE: Ron & Cheryl Kostreba appeared before the Council and Ron Kostreba discussed with the Council previous negotiations they had concerning development of a street adjacent to their property and sewer and water service to the property. He felt the portion of the agreement that stated the "City will waive any future assessment for street, curb and gutter work relative to the original construction of 12th Avenue SE, where it abuts the Kostreba property" is not the current situation and does not reflect the current financing arrangements for the street. Because the developer is financing the development, there will be no street assessments. Kostreba requested to receive a value for taking 6,100 square feet, or .136 acres of his property that is needed for street right-of-way (to be used in the street construction). There was discussion of developed and undeveloped land values and comparative street assessments as a means of determining land value. Twit made a motion to have an estimate of land value prepared on the property, by the City Assessor if possible, in an expedient manner; seconded by Loso, Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried, DIRECTOR OF PUBLIC WORKS RICHARD TAUFEN REPORTS: 1) Taufen discussed a . complaint he received from John Davis concerning paint spots on his truck, which Davis felt was from the City Maintenance painting the streets. Taufen reported the truck did have paint white spots on it but did not feel they were from the City Maintenance painting the streets due to the distance the truck was parked from the location of the street painting. Twit made a motion to deny the claim of John Davis for paint spots on his pickup from street painting as the Page 3 of 7 V ,..,.,fficið.' »1i m4WS Page 4 August 20, 1998 . circumstances make it highly unlikely that the paint on his pickup is from street painting as claimed; seconded by Niedenfuer. Ayes: Hiemenz, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. Loso abstained. The St. Joseph Lions Club has approved a donation of $7,000 to purchase new Christmas decorations. This would purchase 19 new decorations to replace the existing 17 decorations and two additional decorations. However the City would be required to bear the cost of the required wiring for Ï'No additional decorations. Taufen discussed proposed locations for the additional decorations and on Loso's asking if NSP had been contacted to assist in the costs of wiring, Taufen indicated they had not been asked. Twit made a motion to approve payment for the cost of the electrical installations for two poles for lighting the Christmas decorations; seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. Taufen also reported he recently received an emergency locate for a replacement electric pole by the Amoco Station. Because this pole was wired for the Christmas lights, he called Cold Spring Electric to rewire the new pole. On Mayor Hiemenz questioning if a vehicle damaged the pole Taufen stated he did not know the reason for the replacement. PROPOSED REMOVAL OF THE ROTH HOUSE: Mayor Hiemenz discussed interest he had received to remove the Roth House from the property, indicating it is not in a condition to rent. Twit made a motion to call for bids to remove the house, including all moving costs and site cleanup; seconded by Loso. . Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. ST. JOSEPH FIRE RELIEF ASSOCIATION BY-LAYS UPDATE: Twit discussed the update to the Fire Relief Association By-Laws stating the only change is to Article 9, Section 2" stating the payment will be "the sum as stated in Schedule I of the Firefighters Relief Association Financial Report" rather than the specific amount. This will allow the annual pension amount to be revised in the future without having to update the By-Laws. Niedenfuer made a motion to approve the updated "By Laws of the St. Joseph Volunteer Fire Department Relief Association; seconded by Loso. Discussion - Council discussed the role of the Fire Board and Township in approving the By Laws, and the latitude both statutorily and by an investment policy, the Relief Association has in investing. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. PUBLIC COMMENTS TO THE AGENDA: There were no public comments to the agenda. MAYOR REPORTS: 1) The St. Cloud Area Joint Planning will be holding an informational meetings with the Great River Roundtable. The meeting in St. Joseph is scheduled for Thursday, October 1, at 7PM, at Kennedy Elementary. This will be a public envisioning process with the meetings starting September 21, 1998. One of the intentions is to have Comprehensive Plans more compatible between jurisdictions. Niedenfuer recommended placing this information on Cable Access. 2) St. Cloud Mayor Larry Meyer sent a letter requesting to meet with the Mayors concerning the Central Minnesota Events Center, to come to a conclusion on a Joint Powers Agreement, . including the sales tax distribution. This matter is expected to be referred to the voters in 1999, with an anticipated mid year election, as it will require a special election in that year. Mayor Hiemenz stated St. Joseph's share of the Y2 % sales tax revenue is anticipated to generate $147,144 additional revenue in 2001 according to a proposed formula, and would increase Page 4 of 7 - - VJ1Offic¡.,.1 m1J1UW6 Page 5 . August 20,1998 annually. Under another scenario the amount would be $128,039, He stated the group needs to work together in order to market the proposal. It will have many capabilities with perimeter activities. On Loso's asking if operating costs should be in the negative, what effect would it have on St. Joseph's revenue, Mayor Hiemenz stated it would have no effect. Niedenfuer asked if the bonding would affect St. Joseph, to which the Mayor indicated it would not affect St. Joseph as St. Cloud would be the lead agency. The Council further discussed anticipated reduced rates for the facility for residents, Ehlert discussed the importance of the marketing plan. He stated the architects have a Public Relations Department as part of their service, who will handle the marketing. Niedenfuer stated the Events Center would have a strong impact on the growth in the area. She further stated it would have a ripple effect that is not necessarily a positive effect to our community. Loso stated the site selection will have the most effect on the impact to our community. 3) Mayor Hiemenz reported he, Twit and Niedenfuer met with the Township concerning the Roske Property. The Township wants the City to be up front with its intentions. If the City intends to use the land for public use, the Township wishes to be paid $11,000. If in the future the property should be sold for a use other than public the Township would retain the $11,000 and receive % of any future sale. COUNCILORS REPORT . NIEDENFUER: 1) A Sub-Committee of CORE for Community Day met and discussed proposals for a Community Day event. Proposals were to hold a joint brunch with the KC's in the Parish Center, but how to deal with the costs would be a consideration. They also discussed holding it later in the day with food and children's events and games. 2) A Core group derived from the Sustainability meeting will be meeting soon. Interested persons are encouraged to attend. 3) The reimbursement for the flowers in the beautification area on Minnesota Street has not yet been done. Niedenfuer stated the City and the Chamber were each to donate $100 for the flowers and perhaps include the cost in the budget as well. Loso made a motion to pay $100 to Judy Meemken out of the Community Support area of the budget; seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. 4) Niedenfuer also expressed the need to impress diligent policing for school safety both morning and afternoon with school opening soon. LOSO: The new siren is now installed and will be checked for operation, both in the City and compatibility with the County system. EHLERT: 1) The Minnesota Project Intern program was discussed previously. 2) The Joint Powers Board with the Township met recently and discussed a proposed plat of D. & G. Feld and J. & A.M. Prom. Mayor Hiemenz questioned if the City Engineer and City Attorney . were consulted on this matter. On Ehlert's asking the Council's wishes on this process, Mayor Hiemenz indicated recommendations should be sought from the City Attorney and Engineer prior to consideration of the matter. Page 5 of 7 - ~ Vt1Offk~' »11!1\-fWS Page 6 August 20, 1998 . 3) Loso asked the status of the proposed ordinance changes from the Planning Commission. Mayor Hiemenz stated the changes will be ready to review soon, and discussed at a joint meeting with the Planning Commission. TWIT: 1) The EDA met and discussed the Industrial Park issues. Borgerts are strongly opposed to a proposed roadway which cuts through their property and connects with County Road 134. This proposal is an east-west road, which will lie in the middle of their storage area. An alternative is being reviewed. 2) The Investment Committee met recently and discussed the investment concerns, including market changes, and callable CDs. CLERK/ADMINISTRATOR REPORTS: 1) Stapleton discussed the upcoming elections. On Stapleton's recommendation, Loso made a motion to increase the election judges hourly compensation to $6.00 per hour; seconded by Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. Twit made a motion to approve the following election judges for the 1998 primary and general elections; seconded by Loso. Leona GBpko Jan Pfannenstein Rosie Taufen Elaine Imholte Carol Trinklein Marge Lesnick . Doris Johnson Adeline Gillitzer Leander Meyer Dorothy Sadlo Marcella Gill Tom Nahan JoArm Schneider Kelly Reber Gene Pfannenstein Ralph Meyer Rachel Stapleton Mary Generous Judy WeyTens Sheri Claire Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. Loso made a motion to approve approximately 24 hours overtime per election for the office staff as requested; seconded by Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. Twit made a motion to approve the cost of programming fees and hardware maintenance for the election equipment as requested of approximately $2,880; seconded by Loso. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. Twit reminded the Clerk/Administrator to include the Public Comments to the Agenda item on succeeding agendas. The meeting was adjourned at 10:00 P.M. with a motion by Twit; seconded by Niedenfuer. . Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. ~-' , / ///~,. ' c,' O' , . - , .' a-<;.,,--. L\...,/......· . ~.._.... - ...... , Paqe 6 of 7 ~ , . August 25, 1998 1 · Pursuant to due call and notice thereof the City Council for the City of St. Joseph met in special on Tuesday, August 25, 1998 at 7:00 p, m. in City Hall. MEMBERS PRESENT: Mayor Kenneth J. Hiemenz; Councilors Bob Loso, Cory Ehlert, Mary Niedenfuer, Ken Twit. Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Joseph Bettendorf, Jeanne Schirmers, JoAnn Rocheleau, Gary Heltemes, Phil & Anita Janey, Kelly & Paul Beniek, Larry Hill, Gary Utsch, Steve & Cindy Lovold, Irwin P. Klocker, Glen Faber, Ralph Schmitz, Dan Pueringer, Bill Clark, Art Schloemer, Brent Millesmoen, Jeff Palm. Mayor Hiemenz called the hearing to order with all Councilors present. He stated the purpose of the meeting is to conduct a public improvement hearing to consider the making of an improvement extending water and sewer along 90th and 91 st Avenues from East Minnesota Street to East Baker Street. City Engineer Joe Bettendorf discussed the proposed project and three options. Option 3 includes the whole project as described, with Option 1 extending water to the assisted living facility only, Option 2 would extend water along the West Side of 91 sl Avenue and defer assessments to homes in the Township, Bettendorf discussed the estimated costs and assessments for each option. The estimated total project cost of Option 3 is $254,650. He further discussed water and sewer hookup charges and sewer trunk charge. · Bettendorf discussed comparisons of assessments to previous projects in the area. Gary Utsch stated he was assessed $6,000 for sewer service to his property with the water assessment being lower at that time. Utsch is interested in municipal water service and now the costs are reversed with the water assessment approximately $6,000 and sewer assessment at $4,374. Bettendorf stated the restoration costs were prorated on both water and sewer assessments. He stated we may have to review some of these costs to see if they can be mitigated to some extent. Another question was that with the proposal in 1992 included roadway improvements with anticipated assessments of approximately $20,000. Bettendorf stated some road restoration is included in this project. Larry Hill asked if the project construction is in the winter, when would they be required to hook up to sewer. Answer - The residents would be given up to one year, and possibly longer if their septic meets certain criteria. Stapleton discussed annexation fees, $100 minimum (imposed on the area as a whole and would be prorated per parcel) or $5 per acre. A question was asked if the residents will have a voice in the location of the stub into their property. Yes, we will work with the residents and try to accommodate them. Glen Faber asked when the residents would be required to hook up to the utilities. Sewer hookup is required within 12 months normally, and residents are not required to hookup to water even if it is available. · All residents who are serviced by either water or sewer need water meters. The sewer use is determined by the amount of water used. If residents have their own well they may continue to use it, they may not tie the municipal system to the well water system. They must be kept physically separate. The residents will have to individually hire their own contractor to connect ~ August 25, 1998 2 the service from the stub at the main to their residence and have a contractor install a water . meter. Contractors are required to be licensed to work in the City. Requirements for a license are proof of insurance, bonding and a small fee. Some residences have lift stations. Bettendorf stated plans will try to make the sewer deep enough as elevations permit, allowing removal of the lifts in the homes, Stapleton discussed the annexation process according to the Orderly Annexation Agreement, and stated these properties are all in the 5-year annexation zone. Dan Pueringer asked about drainage and if there was need for more holding ponds. BettendOff stated curb and gutter will not be included in this project. If it is installed in the future it would be assessed back to the property owners, but he does not anticipate its installation for many years. 90111 Avenue will be replaced as is, but will essentially be a new street. 9151 Avenue will not be redone, but if the street is sound it should last another 5 -10 years. Art Schloemer asked about the hookup fees, if they may be assessed (not an option due to bonding requirements). There was further discussion of all the costs associated with this improvement. Costs are as presented in the letter including, the assessments, hookup fees, inspection fees, truck sewer charge, and water meter. In addition to these costs to be paid to the City, each property owner will be required to hire a contractor to connect the residence to the stub in at the main, and to install a water meter. Jeff Palm requested the City keep the costs within a 20% window. Bettendorf informed the . people that if the bids come in considerably higher than the estimate, the residents will be called in for another meeting. A resident asked if additional work could be done on their driveway. Bettendorf stated individual property owners may make separate agreements with the contractor for other improvements to their property. On being asked if culverts will be replaced, Bettendorf responded if the project would require it. Butch Klocker stated he has City sewer and water and really appreciates it. He recommended the people support this project for their own benefit, as the cost of it is appropriate, and will only increase in the future. Klocker also asked why the pond behind his residence will be increased when it never has any water in it. Bettendorf stated it is designed to accommodate the drainage from a larger area if the event of a flood. We hope it will not happen but wish to plan development by providing for such events. A resident stated he has a signed agreement with a refuse hauler for several months. The City agreed to work with him in this matter. Water, sewer and refuse rates were discussed. On discussion of the time line for the project, and winter construction problems, Bettendorf stated the water could be extended to the assisted living facility this fall with the balance of the project to be constructed next spring, if weather would not allow fall construction. The sod installation may not be done until next August in order to get the best growth. Several persons stated they would rather detain the project for a while, as they do not need the services now. Gary Utsch stated he wishes to see the whole project be done as planned. . O' . .. August 25, 1998 3 . The assessment payments were discussed, 1) pay in full before certification, 2) make a partial payment with certification of the balance, and 3) certification of the total assessment. The interest rate on the assessments is normally about 1 'Y2 percent above the bonding rate. It was agreed the City Office would send out a polling of the residents proposed to be annexed, with a response requested by September 1. RIGHT OF WAY ACQUISITION FOR 121H AVENUE SE - KOSTREBA PROPERTY: The City Council received an estimate of value from City Assessor Ollie Lesnick on .136 acres of a parcel of property owned by Ron and Cheryl Kostreba. This property is needed for right of way for 12th Avenue SE. The estimate of value follows: The total parcel of property is 1.17 acres at $.45 per square foot or a total value of $22,900. Therefore the split is 5,924.16 s,f. = $2,556.87. Loso made a motion to accept the estimate of value as presented and to have this property value represented to Ron and Cheryl Kostreba as an offer; seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None, Motion carried. There was other discussion on drainage problems, washed areas and the impacts, as well as possible solutions in Pond View Ridge, ADJOURN: Twit made a motion to adjourn at 9:10 P.M.; seconded by Loso. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. . r2 ,~/ J d :" - _~ . .-. ~ ,. ~; \ .' ~t..< \ / :<;- '...)ur¿tr(.¿:-·Y~ \ ~J. .<-) . ,. Rachel Stapleton Clerk/Ad m inistrator . 7 Minutes-City Council/City Hall Task Force Working Session . August 25,1998 Pursuant to due call and notice thereof the City Council and the City Hall Task Force met in special working session on Tuesday, August 25,1998 at 4:00 p.rn. in City Hall. City Council Members Present: Mayor Kenneth J, Hiemenz; Councilors Bob Loso, Mary Niedenfuer, Ken Twit. Clerk/Administrator Rachel Stapleton. Cory Ehlert absent. Others Present: City Hall Task Force Members Chad A. Carlson and Mike Deutz, Mayor Hiemenz called the meeting to order at 4:00p.m. Carlson presented a report by the City Hall Task Force to the City Council on the research and building costs associated with the construction of a new or remodeled City Hall. The Task Force recommendation is to repair the existing City Hall by completing the necessary repairs as stated in Conlon's estimate. The Task Force also recommended that the building stay in ownership of the City and continue to be used as a public facility. The Task Force is also recommending the demolition of the City Hall Annex when a suitable location is established for the City Offices, The demolition will provide additional parking for the downtown area and the City building. Discussion by the City Council and Task Force members regarding quotes from Conlon Construction and OM Building Corporation continued. The City Council suggested that additional quotes and detail of Conlon's quote be provided to the City Council at a later date. . Mayor Hiemenz questioned the quote from Horizon Roofing. Loso stated that the quote from Horizon was to repair the damage that occurred last winter. Deutz stated that the quote from Hagemeister and Mack Architects to renovate the existing City Hall seemed excessive. Tom Peck of Hagemeister and Mack explained the details of the quote and the amount of work required. Peck stated that the costs could be reduced with the use of cubicles and other unique office arrangements. It was also noted that the quote presented by Hagemeister and Mack was for construction of a facility to house both administration and police. Mayor Hiemenz stated that if the City were to sell the building to another party, a minimal amount of repairs would have to be made (i.e, roof and interior damage). Deutz stated that the Task Force recommends the City retain ownership of the City Hall and continue it's public use, Loso also stated that plans for the water treatment plant and future expansion of the facility must be considered, Hiemenz concurred with retaining ownership of the property. Discussion continued on the possible uses of the building and those present agreed that the building needs repair regardless of its' function. Hiemenz also reported that a water leak has been discovered in the hallway and in the bathrooms of City Hall. The water is coming through the floor from some unknown source. The leak may be coming from the water main that enters the building. Deutz suggested that the bathrooms be brought to ADA standards if repairs involve removal of the floors and walls in the bathroom area. Deutz also suggested that the City Council take action to make the necessary repairs to the building for future uses. Loso made a motion to make the repairs the to the roof of City Hall based on Conlon's . recommendation, with the remaining repairs to the siding and interior work to be determined at a later date when the future use of the building has been decided; seconded by Niedenfuer. Discussion: The Council requested the solicitation of additional bids for the work to be completed. Bids will be solicited with the following options: ~ Option 1) Repair of the roof with a pitch of (4: 1) Option 2) Repair of the roof with a pitch of (4:12) A detailed description of the work to be completed must be included in the bid along with a . warranty options on the roof, Further repairs to the exterior and interior of the building will be considered when the future use of the building has been decided. After a lengthy discussion, Loso called the question. Ayes: Hiemenz, Twit, Niedenfuer, Loso, Nays: None Motion Carried. Carlson reported on the 20 Year Space Need Assessment as developed by the City's Department Heads. A lengthy discussion continued with the merit of the Space Needs Assessment including the need for some of the space listed, and the use of some unique office arrangements to reduce space needed and associated costs. Deutz suggested that the City explore the AJbany City Hall as an affordable example. A building such as Albany's will cost approximately $500,000 for 9,800 sq ft. Deutz also suggested the City Administration function in the building to meet their immediate needs and then develop a plan to expand in the future, if needed. Hiemenz stated that most of the needs on the 20 Year Space Needs Assessment are immediate. Loso stated that space needs could be discussed at great length and recommended a separate meeting be scheduled to do so, Loso also requested that the Council give the Task Force a direction on the five potential sites listed in the report so that the Task Force may narrow their focus. Carlson continued with a report on the three sites available for new construction, Carlson attended a recent workshop offering details on grants offered through the Redevelopment Grant Program. According to State Officials, the out-state area will only be allocated $500,000 of the $2,000,000 in each round. The dollar amount available is extremely less then originally indicated. . The Krebsbach site is the only site out of the three that will be eligible for the funds due to the site cleanup necessary, downtown location, and the lot being vacant at present. The City is eligible to apply for the funds, but we will not score highly, However, DTED stated that the merit of the project is not solely based on points scored. The consensus of those present was that the EDA Director should pursue an application in April for the Krebsbach site, as the October deadline could not be met due to the many requirements of the grant application. However, a grant application can not be submitted on speculation. Therefore, the City Council needs to determine the location of a facility before a grant application may be submitted. Hiemenz presented information on the proposed Event Center project and the financial impact to the City, With a .5% tax on taxable goods, the City would generate $80,000 for the Event Center Project. However, the proceeds from the sale of the bond to build the Event Center would generate an income stream for the community to finance community projects. At a rate of 5.25%, the bond would yield $147,000 for the community, More information will be available later this month, Councilors stated their support of the project, but additional information is needed. One common concern was the O&M costs of the facility and who will be ultimately responsible for those costs. Niedenfuer requested clarification of the Event Center funds and how they could be used, Hiemenz stated construction of a City Administration building would be a qualified expenditure of these funds. Carlson continued with the Task Force report listing other sites available in the community. Discussion of possible sites centered on the following locations: the Roth/Roske property, . Krebsbach property, and the Roske property east of 4th Avenue NE. A lengthy discussion followed on the possibility of mO'lling City Offices to the Fire Hall area, three blocks from the current downtown, and other possible building scenarios. .. . Loso asked that the Council choose or two scenarios for the Task Force to research further. Carlson summarized the following items for further consideration by the Task Force: (1) Research and follow up with the option of purchasing the building for the City Hall and City Offices (2) Research and develop costs for renovating the existing City Hall strictly for the use be the Police Departments (3) Pursue the State Redevelopment Grant program for the Krebsbach property in April, 1999. Twit suggested that the group continue to narrow the focus of the Task Force by eliminating some of the building schemes presented in the report. The Task Force was recommended to concentrate on Scheme B in relation to the Roske/Roth property and develop different square foot scenarios. With scheme B, two building recommendations where made: 1) Steel Construction, with brick facade; and 2) Basement included with the project, Twit also suggested that scheme D be turned to run the building east and west. Carlson stated that the building was arranged on the drawing with the assumption that ingress/egress would be on Minnesota Street. The building could be turned, but access onto Minnesota Street and some parking would be lost. Loso clarified that these scenarios are new construction. The Councilors and Task Force discussed the final option presented in the report, remodeling Sal's Bar and Grill. The facility has 7,304 square feet of clear span building. Renovations and purchase of the building is estimated at $650,000 to $700,000. Discussion followed regarding . access, parking, location and the possibility future expansion, Stapleton stated the access issue was resolved. The current space occupied by the City Administration and Police would use all but 200 square feet of available space. Therefore, expansion would be an immediate need. Consensus of the City Council and Task Force was not to include Sal's as a possible location as this time. The discussion was summarized and tasks were assigned to the City Hall Task Force. The working session was concluded with the Task Force adjourning at 6:25 p.m. and the City Council in recess until 7:00 pm, Chad A. Carlson City Hall Task Force Chair . .J ~8 Aug 1998 Bills Payable Page 1 ri 3:41 PM city of st. Joseph . September 3, 1998 Check Transaction Depart Number Name Amount Comments Description Fund 25837 COMMISSIONER OF REVENUE 967.93 state w/holdings 8/26 101 25838 EFTPS 2,188.64 federal w/holdings 8/26 101 25838 EFTPS 2,013.70 fica w/holdings 8/26 101 25839 ICMA RETIREMENT TRUST - 457 268.20 retirement 8/26 101 25840 PERA 2,458.95 pera, 8/26 101 25841 AT & T WIRELESS SERVICES 61.21 cell phone, police Communication Service 101 25842 BANYON DATA SYSTEM 602.74 payroll support Accounting 101 25843 CARLSON, CHAD 25.73 mileage, DTED Grant appli Economic Development Authority 101 25844 CELLULAR 2000 2.86 cell phone, fire Fire Communications 105 25844 CELLULAR 2000 39.22 cell phone, sum rec Park Areas 101 25845 CITY OF ST. CLOUD 6,220.26 sewer use rental Sewage Treatment Plant 602 25846 DUNCAN, KIM 50.00 cleaning services City Hall 101 25846 DUNCAN, KIM 50.00 cleaning services City Hall Annex 101 25847 EL PASO CLUB & LANES 556.25 bowling, summer rec Participant Recreation 101 25848 FARM PLAN 107.04 tractor repair parts Park Areas 101 25849 FIRST STATE BANK 17.20 collection fee Administration and General 601 25849 FIRST STATE BANK 17.20 collection fee Administration and general 602 25849 FIRST STATE BANK 17.20 collection fee Waste Collection 603 25850 GERGAN, JOHN 50.00 pump & hose training Fire Training 105 25851 GOVERNOR'S ECONOMIC SUMMIT 125.00 economic summit conferen\ Economic Development Authority 101 25852 GRANITE ELECTRONICS 20.61 repair light bar, 98 chev Automotive Services 101 . 25853 HAWKINS WATER TREATMENT GROUP 12.00 water tests Administration and General 601 25854 HIEDEMAH, DAVID 21.30 water coolers, (2) Participant Recreation 101 25855 HIEMENZ, KENNETH 10.01 meals Mayor 101 25856 LAW ENFORCEMENT LABOR SERVICES 165.00 federation dues, Sept 101 25857 MACQUEEN EQUIPMENT 376.36 brooms, sweeper Street Cleaning 101 25858 MEEMKEN, JUDY 30.63 flower donation Communty Support 101 25859 METRO PLUMBING & HEATING 46.17 repair tiolet, city hall City Hall 101 25860 MINNESOTA DEPARTMENT OF HEALTH 1,197.00 quarterly connection fee Administration and General 601 25862 NORTHERN STATES POWER 20.20 street lighting Signal Lights 101 25862 NORTHERN STATES POWER 31.82 street lighting Street Lighting 101 25862 NORTHERN STATES POWER 149.71 electrical Park Areas 101 25862 NORTHERN STATES POWER 41. 48 electrical Ball Park and Skating Rink 101 25862 NORTHERN STATES POWER 329.29 electrical City Hall 101 25862 NORTHERN STATES POWER 24.98 gas City Hall 101 25862 NORTHERN STATES POWER 99.81 electrical City Hall Annex 101 25862 NORTHERN STATES POWER 39.56 gas City Hall Annex 101 25862 NORTHERN STATES POWER 16.50 electrical Park Areas 101 25862 NORTHERN STATES POWER 66.00 electrical Street Maintanence 101 25862 NORTHERN STATES POWER 10.44 gas Maint Shop 101 25862 NORTHERN STATES POWER 41. 76 gas Street Maintanence 101 25862 NORTHERN STATES POWER 70.65 electricity Community Sign 101 25862 NORTHERN STATES POWER 139.93 electricity Storage 601 25862 NORTHERN STATES POWER 8.33 gas Purification 601 25862 NORTHERN STATES POWER 384.18 electricity Purification 601 25862 NORTHERN STATES POWER 927.92 electricity Power and Pumping 601 - 25862 NORTHERN STATES POWER 35.60 gas Power and Pulping 601 - 25862 NORTHERN STATES POWER 195.89 electricity Sewage Treatment Plant 602 25862 NORTHERN STATES POWER 19.38 gas Sewage Treatment Plant 602 25862 NORTHERN STATES POWER 92.39 electricity Sewer Lift station 602 '., 28 Aug 1998 Bills Payable Page 2 Fri 3 : 41 PH City of st. Joseph . September 3, 1998 Check Transaction Depart Number Name Amount Comments Description Fund 25862 NORTHERN STATES POWER 352.91 electricity Fire station and Building 105 25862 NORTHERN STATES POWER 29.14 gas Fire station and Building 105 25862 NORTHERN STATES POWER 3.14 fire siren Elergency Siren 101 25863 OFFICE MAX 25.52 office supplies Fire Fighting 105 25863 OFFICE MAX 54.03 office supplies Fire Administration 105 25863 OFFICE MAX 27.06 office supplies Salaries & Adlinstrative 101 25863 OFFICE MAX 90.19 office supplies Crime Control & Investigation 101 25863 OFFICE MAX 90.19 office supplies salaries & Adninstrative 101 25863 OFFICE MAX 27.06 office supplies salaries & Adlinstrative 101 25863 OFFICE MAX 93.66 office supplies Salaries & Adainstrative 101 25864 RADISSON HOTEL ST. PAOL 89.00 sUllit conference Economic Development Authority 101 25865 RENGEL PRINTIIIG 123.01 stationary salaries & Adlinstrative 101 25866 SAW S CLUB 20.22 binders, (24) salaries & Adlinstrative 101 25866 SAH/S CLUB 9.57 document frames Administration and general 602 25867 SEH 11,724.75 engineering, pond view 5 Engineering Fee 101 25867 SEH 669.50 engineering¡ bee line Engineering Fee 101 25867 SEH 4¡822.44 engineering¡/98 street il Street Haintanence 106 25867 SEH 377.76 engineering¡ general Engineering Fee 101 25867 SEH 2¡127.78 engineering, industrial p Industrial Development 101 25867 SEH 1¡235.50 engineering¡ industrial p Industrial Development 101 25868 ST. JOE ELECTRIC 107.18 re-wire xmas light Street Haintanence 101 . 25869 STEARNS COOPERATIVE ELEC. ASSN 22.90 street lightin Street Lighting 101 25869 STEARNS COOPERATIVE ELEC. ASSN 249.21 street lightin Street Lighting 101 25870 STEARNS COUNTY SHERIFF¡S DEPT. 418.00 dare supplies DARE PrograJ! 225 25871 TAOFEN, DICK 4.70 postage¡ water sample AdJinistration and General 601 25872 TIREHAXX SERVICE CENTERS 7.95 repair tire Park Areas 101 25873 ffifOH LIFE INSORANCE 330.63 disability insurance 101 25874 WILD FIRE PACIFIC 35.63 service kit Fire Fighting 105 25875 ZEP MANUFACTORING 201.71 cleaning solvents Park Areas 101 --------- Grand Total 43,834.57 - - , . . Overtime and Callouts Raymond Bechtold Virginia Gustin 08-08-98 2.00 hrs weekend work 08-18-98 2.00 hrs Court 08-09-98 2.00 hrs weekend work Jeff Young Jim Marthaler 08-18-98 1.00 hrs finish arrest 08-18-98 1.00 hrs Budget meeting . . 28 Aug 19'38 Counci 1 Report Page 4 Fri 3:34 PII Ci ty of St. Jose¡J1 August & through August 20, 1998 This This Current Year To Year To . Leave Pay Period Period Period ß!ginning Date Date Current Description Per rœrued Taken Taken Balance fk:crued Taken Balance Count Elployee Hale Taufen, Dick COlp Tile 1& 0.00 2.00 1111111111 1111111111 1111111111 ¡¡IIIIIIII 11Il1II1ll 1 Vac 5 17 7.&9 8.00 IIIIIIlIH 1II1lI1I1I IlIImlll lIlIIIIIIl III II III II 1 Vac5 1111111111 1111111111 0.00 2&1.00 130.73 93.00 298.73 1 Sick Leave 1111111111 1111111111 0.00 720.00 0.00 0.00 728.00 1 Holiday Bal 1111111111 IIlIlIllll 0.00 0.00 1&.00 3.00 13.00 1 COIP Ti Ie llllllI II I HHHHH 0.00 79.00 64.00 -%8.00 95.00 1 - - - - - - - - 15.38 10.00 0.00 1, \!60. 00 210.73 144.00 1,12&.73 7 Totals Elployee Hale Taufen, Dick Elployee Nale Weyrens, Judy Vac 4 Week 1& &.15 1.00 HIIIIIIII 1111111111 1111111111 1111111111 IlIIIUIII 1 Holiday Bal 1& 0.00 2.00 IIUIlIlII Illlllllll 1111111111 IlIlIHIII 1111111111 1 Vac 4 Week 17 &.15 0. 00 lllllllI II 1I1Il1lI II 1111 III 111 III IIlIlII 1111 IllllI 1 Sick Lem 1111111111 III 1111 III 0.00 72\1.00 0.00 0.00 720.00 I 1 Vac 4 Week 1111111111 1IIIIIIIlI 0.00 200.00 1011.55 5.00 2'3'3. 55 1 COlp Tile 1I1I!1l1l1 1I11l!1I1I 0.00 88.00 3.00 0.50 82.50 1 Holiday Bal HIIIIIIII 1lIIlIIllI 0.00 0.00 4.00 4.00 0.00 1 - -- -- -- - - - - 121~ 3.00 0.00 1,000.00 111.55 9.50 1,102.05 7 . Totals Elployee Neare \/eyrens, Judy Elployee Nare Young, Jeffrey Vac 4+2 Pol 1& 0.00 30.00 1111111111 1IIlIIlIll 1111111111 1I1I1I1I!! HIIIIIIII 1 C¡¡ilP Tile 17 0.00 20.00 I1IIIHIlI lllllllllI 1111111111 1111111111 1111111111 I 1 Sick Lme H IIllllll HHH-HH 0.00 720.00 0.00 0.00 720.02 1 Vac 4+2 ~'J I ffiHHHt II II II II II 0.00 ~-e. 00 -]1.00 70.00 150.00 . Holiday Bal 1111111111 1III11111I 0.00 25.00 &0.00 &5.00 20,00 I 1 COlp rise HIlIIIIlI 1111111111 0.00 90.00 3&.00 50.00 56.00 I 1 - - - - - --- -- - 0.00 50.00 0.00 1, \\85. 00 56.00 195.00 '?'"vÓ.æ b Totals Elployee Nan Young, Jeffrey - - - - - - - - Gt'and Total 157.46 2£3. 00 J.OO 9,057.20 2,113.14 1,833.75 9,336.59 101 . . . 28 Aug 1998 Council Report Page 1 Fri 3:34 PM City of St. Joseph August & through August 20, 1998 . Pay This This Current Year To Year To Period Period Period Beginning Date Date Current Description Per Accrued Taken Taken Balance Accrued Taken Balance Count Elployee Nale Bechtold, RaYlond Vac 5 1& 7.&9 40.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Vac 5 17 7.&9 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 1II1111111 1111111111 0.00 720. 00 0.00 0.00 720.00 1 Vat 5 1111111111 1111111111 0.00 232.00 130.73 150.08 202.73 1 Holiday Bal 1111111111 1111111111 0.00 0.00 0.00 0.00 0.00 1 COlp Tile 1111111111 1111111111 0.00 0.00 0.00 0.00 0.00 1 - - - - - - - - 15.38 40.00 0.00 952.00 130.73 1&0.00 922..73 & Totals Elployee Nale Bechtold, RaYlond Elployee Nale Bill, Joel Sick Leave 1& 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 17 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 1111111111 1111111111 0.00 32.00 b8.00 0.00 100.00 1 Vat 1 Poliee 1111111111 1111111111 0.00 0.00 0.00 0.00 0.00 1 Holiday Bal 1111111111 1111111111 0.00 15.00 70.00 75.00 10.00 1 Colp Tile 1111111111 1111111111 0.00 0.00 33.50 13.00 20.50 1 - - - - - - - - 8.00 0.00 0.00 47.00 171.50 88.00 130.50 & Totals Elployee Nale Bill, Joel .yee Nate Carlson, Chad Sick Leave 1& 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Vac 2 Week 1& 3.07 0.00 1111111111 1111111111 IIIIIIII!I IIIII!IIII 1111111111 1 Sick Leave 17 4.00 0.00 IIIUIIIII 1111111111 HHHHH 1111111111 !!l1I11I1I 1 Vac 2 Week 17 3.07 0.00 IIIIII!III 1111111111 1111111111 111111111* I11111111I 1 COlp Tile 17 0.00 8.00 1111111111 1111111111 11111I1111 1111111111 1111111111 1 Vac 2 Week HHHHH 1111111111 \U0 0.00 58.42 32.00 2&.42 1 Sick Leave 1111111111 11I111111I 0.00 48.00 72.00 72.00 48.00 1 COlp Tile 1111111II1 111II111I1 0.00 54.50 54.00 77.00 31.50 1 Holiday Sal 1111111111 1111111111 0.00 0.00 8.00 0.00 8.00 1 - - - - - - - - 14.14 8.00 0.00 102. 50 192.42 181.00 113.92 9 Totals Elployee Nale Ca!'lson, Chad Elployee Nale Dahl, Jason Sick Leave 1& 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 17 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 111111II11 1111111111 0.00 0.00 56.00 1.00 55.00 1 Vac 1 Police 1111111111 1111111111 0.00 0.00 0.00 0.00 0.00 1 Holiday Bal 1II1111111 1111111111 0.00 tOO 50.00 30.00 20.00 1 COlp Tile 1111111111 1111111111 0.00 0.00 23.50 20.50 3.00 1 - - - - - - - - . 8.00 0.00 0.00 0.00 129.50 51. 50 78.00 & tals Elployee Nale Dahl, Jason 28 Aug 1998 Council Re¡¡ort Page 2 Fri 3:34 PM City of St. Joseph August E. thMUgh August 20, 1998 This This Cumnt Year To Year To . Leaye Pay Period Period Period Beginning Date Date Current Description Per Pccrued Taken Taken Balance Accrued Taken Balance Count EJployee Nale 8enerous, Mary Sick Leaye IE. tOO 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Vac 3 Week IE. 4.E.l 0.00 1111 III III 1111111111 1111111 III 1111111111 1111111111 1 Hol iday Bal IE. 0.00 0.25 1111111111 1111111111 1111111111 1111111111 1111111111 1 COlp Tile IE. 0.00 0.25 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leaye 17 4.00 7.æ 1111111111 1111111111 1111111111 1111111111 1111111111 1 Vac 3 Week 17 Ul 8. æ 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 1111111111 1111111111 0.00 205.00 E.8.00 22.00 251.00 1 Vac 3 Week 1111111111 1111111111 0.00 lE.0.00 78.37 9.25 22'3.12 1 Co.p Tile 1111111111 1111111111 0.00 70.25 13.50 14.75 E.9.88 1 Hol iday Bal 1111111111 1111111111 0.00 8.00 12.00 12.00 8.00 1 - - - - - - - - 17.22 7.50 0.00 443.25 171. 87 58.00 557.12 10 Total s Elployee Nm 8enerous, Mary Elployee Nale 8ustin, Virginia Sick Leave 16 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 \'ac 3 Police 16 0.00 30.00 HIIIIIIII 1111111111 1111111111 1IIIIIIIIl 1111111111 1 Sick Leave 17 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Vac 3 Police 17 0.00 30.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 1111111111 1111111111 0.00 439. 50 &8.00 0.00 587.50 1 . Vac 3 Police 1111111111 1111111111 0.00 120.00 0.00 E.0.00 60.00 1 Holiday Bal 1111111111 1111111111 0.00 5.00 70.00 55.00 10.00 · ¡ COlp Ti Ie 1111111111 1111111111 0.00 54.00 3.00 43.00 14.00 1 -- - - - - - - - 8.00 œ.oo 0.00 E.18,50 141. 00 1&8.00 591. 50 .3 Totals Elployee Nale 8ustin, Virginia Elployee Nale Lindgren, Brad Sick Leave IE. 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 17 4.00 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 11111I1111 1111111III 0.00 333.70 &8.00 40.00 3E.1. 70 1 Vac 3 Police 1111111111 1111111111 0.00 120.00 0.00 70.00 50.ß@ · ¡ Hol ¡day Bal 1111111111 1111111111 0.00 IE.. 00 70.00 GE..OO 20.00 · ¡ COlp Tile 1111111111 1111111111 0.00 82.75 E.4.50 55.00 82.25 1 - - - - - - - - 8.00 0.00 0.00 552.45 202.55 241. 00 513.95 E. Totals Elployee Nate Lindgren, Brad Elployee Nate Jilarthaler, Jil Vac 4 wk +2 1 E. E..7E. 2.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Holiday Bal 16 0.00 2.00 1111111111 1111111111 1111111111 1111111111 +HUHHi 1 Vac 4 wk +2 17 E..7E. 28.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 1111111111 1111111111 0.08 720.00 0.00 0.00 720. 00 1 . Vac 4 ¡;k +2 IIIUIIIII 1111111111 0.00 210.00 114.92 &8.00 ~.92 1 4 28 Aug 1998 Council Report Page 3 Fri 3:34 PM City of St. Joseph August 6 through August 20, 1998 . This This Current Year To Year To Pay Period Period Period Beginning Date Date Current Description Per Ikcrued Taken Taken Balance Accrued Taken Balance Count Elployee Nale Marthaler, Jil Holiday Bal IIIIII1III II1IIIIIII O.00 0.00 4.00 4.00 0.00 1 COlp Tile II111IIII1 I1I1II1111 0.0O 37.00 10.00 5.00 42.00 1 - - - - - - - - 13.52 32.00 0.00 967.00 128.92 77.00 1,018.92 7 Totals Elployee Nale Þlarthaler, Jil Elployee Nale Meyer, Brad Sick Leave 16 4.00 O.00 IIIIII1III I1IIII1III IIIIII1I1I 11I11IIIII I1I1II1II1 1 Vac 3 Po lice 16 O.00 40.00 1II1I11III II1IIII1I1 II1II11III 111111111I III111II11 1 Sick Leave 17 4.00 O.00 1II1111I11 I1IIII1II1 I1II11II11 1II1IIIII1 I1IIII1III 1 Sick Leave 111111111I 111I111111 0.00 391.00 68.00 0.00 459.00 1 Vac 3 Police IIII11III1 I1IIII1I1I O.00 160. 00 O.00 135.00 25.00 1 Holiday Bal 1111II111I 1I11111111 0.00 15.00 60.00 65.00 1O.00 1 Colp Ti Ie 1IIII1IIII III111IIII O.00 32.50 13.50 38.00 8.00 1 - - - - - - - - 8.00 40.00 0.00 598.50 141.50 238.00 502.00 7 Totals Elployee Nale Meyer, Brad Elployee Nale Stapleton, Rachel . \leek 16 6.15 0.00 111III1III II1IIII1I1 11I1111II1 11I1I11I11 1111111II1 1 COlp Tile 16 0.00 1.50 1I11I11111 1111111111 1111111111 1III1I1111 1111111111 1 Vac 4 \leek 17 6.15 0.00 1111111111 1111111111 1111111111 1111111111 HHHHH 1 Sick Leave II1I1IIII1 II11111111 0.00 720.00 11.00 11.00 720.00 1 Vac 4 Week 11I1IIII1I 1IIIIII111 0.00 20\1. 00 104.55 73.50 231.05 1 COlp Tile 1111111111 IIIIII11II 0.00 88.00 7.50 18.75 68.75 1 Holiday Bal I11III1I11 IIIIII1III 0.00 0.00 8.00 8.00 0.00 1 - - - - - - - - 12.30 1.50 0.00 1,000.00 131. 0S 111.25 1,019.80 7 Totals Elployee Nale Stapleton, Rachel Elployee Nale SHorski, Mike Sick Leave 16 4.00 0.00 1111111111 HHHffH 1111111111 1111111111 1111111111 1 Vac 3 Week 16 4.61 0.00 1111111111 1111111111 1111111111 1111111111 HHHHH 1 COlp Tile 16 0.00 3.00 1111111111 1111111111 1111111111 1111111111 111IIIIIII 1 Sick Leave 17 4.00 0.00 I1111IIIII 1II111I1I1 I1IIII1I1I 1111111111 1111111111 1 Vac 3 \leek 17 4.61 8.00 II11IIIIII 1111111111 1111111111 1111111111 1111111111 1 Sick Leave 1111I11111 HHHHH 0.00 504.00 68.00 0.00 572. 00 1 Vac 3 \leek 11111I1111 11I1111111 0.00 121!.00 78.37 80.00 118.37 1 COlp Tile 1111111111 1111111111 0.00 7.00 37.50 31.50 13.00 1 Holiday Bal 11111111I1 1111111111 0.00 0.00 0.00 0.00 0.00 1 - - - - - - - - 17.22 11.00 0.00 631.00 183.87 111.50 703.37 9 ~tals E.play.. ¡aI. SoIrski, like ~Ip oyee Nale Taufen, Dick Vac 5 16 7.69 0.00 1111111111 1111111111 1111111111 1111111111 1111111111 1 ",,,,OJ ;>;> 0 .." -' . 0;>;> -j rl"c tT1 > I" c5 ~ 0 ::r 0 .. g ;:J 0> ;Z~F -j :0 tT1 3: ~ > "" -0 z· '< 23ž o tr1 0 ~ as F tr1enO - t> (')t;: '" t> :0 ~ g -j "'rtr1 en > " 0. .."O~ g C 0 -< toG 0 ~ :0 S. .., -j ¡go_ t> > 0 @ ö: > ",-j 3 ..., t7 en t> '1 5' t'" w ~ S!: '" uc ".. '" 0':::: Z S- O 3:: S!' G ~ .- :¡; 0 ~~ ~ ::¡ :; :0 '" ~ ~ ~ ~ t> (ô en § " 0-::::. ':'i <X> }~ ::r .. 3. "'f.ò~ ~ 0> :::: S!2 ~ õ' ,.:¿ OJ I';J~ c::::: ? g' C l'V:') § ö: "'- -;-z Õ -,"w- > 5' N0 "0 C {J; O>~ a~a (JO ~-:;: ~:z aV.W c C WWÛ' ~ a .~ ~:;;ø .¡.... tv Ç'\ () -,::! > m Joooo-I :¡; ~ g~~~6š <D 00 ~g $-0~:S¡ XXX N?" ~0 \-~..I ~s: ~n G -:-:2: c.n~~ ~~ 00 - -.J-.J :v:z av.v. UL~ ~~~ " Z 'I U ;¡ (":) "" N ~ N 00 Û1 O-.JN a ow -.J N w'o"--:J <: <X> -'"<Dv. . <D '-D '" ç -' -c <D w ~ c5 "" ~ 0: 'f 'f :': '-' è.., b v. v. ~ 3: -' G' <D '-D v. ;-::1 ;; £ :: -; ? " 2· '" ~ ,r. g '< ~ ã > '" @ Õ ....0 .'. ~ .... () - Q~7 "" s ~ CI) <D ~ ~ g? ,f §¡ 00 () z c -g. 9 9 ~ .. 3.. ,1S~'\ ~'.:0 . '" () ~. ";'~ - .... w ,.., l'VG ê v. w ;.¿ ö: "'- N ;; '" ~ > -;-z <:0 '" 5' v. w V. <X> .., C "'0 GO ~ a 0 ,-. uc uc O>~ g ~ ª ~. "'- ,-:1_ Õ 0 0 '-' '" .- :v:z 3 :.~ '" =i c-:: :; () G8Z <D ~ a -7) <X> ;:< ~ - CF::J - ~ ~~ ~ ;:; 'Vi" :':?<- ~~n .... ::'2 Y>~ ~ ::: 0'-" ,,, z š2; ~7 <- -" :f :...>~ - :; z w W W w ~ 0 . ,. :;: - 5 ::::; ~ -'" ,,, õ v. - '" '2 ¡.., g a- a- ... ~ -.J -.J .,. ., ~~~~ ~ ~ ~ 0 ..., ..., . ~~~~ ~ ~ M > ~ 0 V> V> 1-.)1-.) ;.:J Í"'J ....., 0 .. Wl-.)V>~ = :::; t:1 ~ ..¡ 0 .. 'It <::: en OJ > ~ (') ~ CCO-' M - ( Q = q ~ Co C -, '" > 0 G<\,,, = _....., @ ~ ~ ~ ~ ~ .~ (JJ ~ :. ;; '-r O~ Z 3 ~ :I ~ =~ 0 _. \Q ~ ~ 0 ::r ~ - 00 C '0 CD ",. ~, > ~ =- ;,:. Q ~~. f) ,. _U} =. t%j ~Qf 0:; < C l'-)Q) ~ -~ g" g: ~~ p ... -. "'0 0- ..... >:s CD~ "-' (;l ~ c {JQ ~;r ~:2 ~ ~ ~ .~R>§ø -' _;oJ (j;»m= ~ _~. x CD ~ 0 ~ ..., 0 ~:!. ö.d'rnz~ o .... z 00 "'I'- O~ M ~ l 8 ~;;: NOr:¡ -....J ~< (/)--1 ~ t"" X X......., ;;¡~ 00 ~ 2;~ iLZ o ~ 52 <::: n .... M - ¡ X X ¡;¡ ;.. '" - - ¡¡: 0\ V\WN.þ. 0 tn ..þ.O\\O+:>' ~ ~ OoOoWW 2: N wwww ~ . ;>:I Ç .." >-ì ..., ~~~~~~~~~~~~~~~~~~~ ~ m > 0;>:1 0 o ~~~~~~~~~~~~~~~~~~~ ~ -- ~ .. ~ ~~~~~~~O\O\O\O\O\O\O\O\O\O\V\V\ ~ ~ ~ ~ o\V\.þ.WN-O\OOO~O\V\AWN-O\OOO ~ .... t"" ~ en .. OJ » ;>:I (') ceo ::;." _ uo ::s '-< N ~ª~~ G/t '" 00-"0 I-.) (JQ w m 5:(' @" ~ ~~~~~0~~~0~99~9~9~~ ~ ~ ~ ~ ~ o~ Z o ooV\~V\V\V\oV\V\ooV\V\V\V\oV\o ~ ::s 0 ~~ Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~~. ~ ('þ ~ () ::J .& 00 c: '0 CD - ~'-/ en ~ .,.~::r- ~ Q ~~~ ~ ~ to ~~ Q 3 E. " æ ~t:I:; N - ('tI a: (J1-.. .. N VI. N -- >::s -. -;-" 2: (]I ~-""""'NW?O V\-W NNNt...J V\ XI....... ~ 1\.>00 Co o6:",,:,oooi..no-JQ v&v.oi....JOv.o 0 » ~3= mt::::l ~ 00\.1\00000\.1\0 000\.1\000 ~ C 0 1\.)" ~~ ~ ~ g¡ .~R>§ø S:' èI g~~o2 ~ ~.þ. w N ~ ~ ~Q ~~ ~ ~ ~~~~0~~~~;b~9~0~~9~~ 00 ~~ ~o~~ ~ OON~~~OON~O~O~OO~~~O ~<ø~~ ~ oo~ooooo~ooooo~oooo ~~ go o 2;~ ø__Z ::~ 'J z __õõõ_õ_õõõõõõõõõ õ ~~ 0 ~ ~[[~ ~[~Pi.Pl.Pl.Pl.Pi.Pi.PIPI[~Pl. gõ . ~~Ñ~~~~~~Ñ~~Ñ~~~~~~ ~z wW~~~W~W~~~~~~A~~W~ > ::;: o '" ~ N- 2 e ~~tt~~~~t~~õ~t~tõ~~ ~ ~ WO~~~OO~W~~OO~~~~O~O ~ WOOOOWOWOOOOOOOOO~O . .. ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 a-. ()\ 0\ C'\ 0'\ 0\ C\ VI VI ".. -1 0 .. . ~ ~ ~ W N - 0 ~ 00 ~ ~ $: :¡ 'It ';;::¡ ;:. '" (') C c: 0 _ - CÑ ::J "< ~ ~ ?- 0 (}I(.6 1.J c- f-.J "'\:J --;::tI IJ ~ -- (") .¡:. ~ tv:::ø W. (') - 0 > 0 (J':( w rr1 s: @~ w() -~ -...Jo -3 N- OP, -0 -.10 W - C . ?," - Ë. Z"" m - ~ -..j Ë. 0" (') = ~ $. 0::E ~ "_ G...... O~ Z "".c (') ". t"'" N",.c $:'" 0" ~= Oz " ~ "e. _'" ~ S";5 o?? 3'" >- ~ 0 õ' ~ æ ..... ë: :; ~ ~ ~ ,,~ ~. \0 g ri ~ =.5 ~ ~ g ~ =: ::r ~ ~ 0 ~ to ~ t; 9 r:: &s 0 > ~ ~ " po 00 ~ -g. ~ d A.,~~'Y Ò ~ a. ~ (l õ' E. to en ~ G -~ <: G C/J () ~ 0- (.r¡ ~D ~ ~ ::J ~ ¿;f $!J ~~. ..... 5" ~ ~ ~ ~ ~~ tc ~ 3" r:o ~ :;: J5 " V1 or :;: co I:Jj ~ g ~ ä: ~~ C () en g _ 5' 7' 2: P ~ ~ ~g ~S2 ~ 0 ",c' ^' Z ~ '" n(') '" ;:. '" '" ~'" ~ (') ~ to .~~~~ {N !:: Ò 0 !? a. 0 () ~ 0 g 0 _ t;;" ."1"1::i Þ m ~ ::J g 2.3 g ~ ð g ~8 g 2 ~ - g0 ~:::65 0.. () g 0... õ' a. a. () 0. C/'J 00 0- ~ ~ Z ""'C ~ -2~ ~ ::J !?. 2.. -b!2. ~ ;;;~u;fG~ ~ ;:. ê ~s:~mQ g (j -:-<(/}Q~ ~:j Þ2~ ~~ ~ 0 w£ (.f)...."£-' Z ~ Z () z VI VI ~ ~ ~ VI W Z . - 0 0 0 ~ 0 0 0 _ ;:. 0 000 000 ;:. o 000 000 < o g 8 0 gOO ~ ì::: ;:. ..., õ z . ~~~~~~ ~ ~ ~ a ~ ~ ~ ~ ~ ~ 9.2S2S2. qo I ~ ~ ~ ~ ~ ~ C'- :::J ~~~~~~ ~ ~ ~ W t.J - ~ ~ ~ ;f~~~8';o [ [~~ ~ ~. gg~5-<::i ..¿ -.¡ :::.::. G :::. ~'ii-<'-<' :;; ~ @r:/tÞ 7~~~do ~ w~ ~- _ ~ -i 3:. ~ :::. I ::3 .t;:. C/"1. - <' - 3: - v w ~ >..Q (I: ~ -.I' . Õ V tv!: ...... Î. ~ 7, V) ~ ;. :::; § ~ ~ ~ ~ ~ ~ ::;~. g 2 ;::; : r; ~ w~. C\ ~ Q ~ ?- ~::r'dg:8 _~ --07:" -=.: -~ """== m;:-" t:1,,< ~& Å:jc... VI.:::;. ff"5 ~ - ;.... ~ ~ - Cì 0 m 'â $: ~ g"" ?' ~ ¡;:; V '" co - < - ~ R ;; .,~'y ~ v - "'0 '~Oj =' - 0.. <:: ~ - ~ ~ f]:l 0 > ~ > ~ '-- s.ì:\~ ~ ~ > "'1 ~ ~ ~ U) >oJ ~ < G. :: ë ~ :::. ~ ~ < ~ < c ~ :" ' (; < 0 ,<:3 ;r," ~ ? ~ õ' ~ :J:) Q:;' > ~ ~ R ~ s ~?; ~ o -g (;- ~:;3' ~ ton ~ r; en Q C/) 0:: <. Z ~ ::/} ..... tv Ö ~ ~ ..., ~ ~ e:"- . :;; ~ g:' 0i 2: ~¡ ~ ;; = a (; ~ ,oj ~ :3 a. z ~ ~ g ('; C! .- ~ ~;:.- ~ z _,..... .-.,,;..; '-' C.~ w§~ (j v v :H > ..... 'õ' C (";I :.J ,::"1 ==- > m ~ Q ~ g 3 ~ 5 ~ ~ ~ ~ ~2(2~65 ::;j §: ;r," 0 _. (~ ~ 0- Q ~ z ~ ?5~' æ g ~ ~ ~.~ ô ~ ~ ß· ~ ~ ~ ~ ~ ô d - 0 g::og: º~ ~ ~ ~ ~ ûL-40~ ~ >- '-.!-- ~ Z " 0 N - ~ ~? ~ ~ ~ ¿ VI 0 0 ~ ~ ~ ~ t-J Ò 0 c ~o. c S? X . 8 g 9 ; ~ g g Õ Q ~ cog 0 0 8 Q ~ ~ 60- o c ...... '-.J ..£;;.. "'~ co 'VI 'w co c9 co -.J- C:-O-:;>-C\--C . _March 9;:10, 1999 -. - - - 0° - Roches~~r arE~a, Spol1sor:edþythe Minne~ota Depa~rtment of Natural Resources " ' in cooperation with Tree Trust and with support from the Minnesota L~gislature. - :Àsa pOarticfpant, youwiil réceive: - . two full days of hands-on training from '. local and national experts in using a 4-step process to.plan and implement natural resource· based projects, .. ." , >.: ' . ': -1',,' a 3-ring binder of' resource materials,:', : ~~~ . key information on how ecosystems: ~'" work, Minnesota's natural communities, and how to use data ,.: - . , from the Naturaltteritage .' Inforn:aation -Systef!Í, and" ? '/..'%a.9~eat opportunity to sh'are and. :' '~gain idea~ wittlpeopletioing \similar proj~£ts~ <,~~" '.' -:;3j~ #;¡'fè1¡P(:~o,:, REGISTRATION FORM The cost per participant is $130 (includes continental breakfast, lunch, & snacks each day, & all resource materials). Scholarships are available for citizen volunteers. Space is limited to 50 people per workshop. To register: mail or fax this form to: Tree Trust - EBM Workshop, 6300 Walker St. #227, St. Louis Park, MN 55416 I will attend: (please check one) [:J September 22-23, 1998, Elk River area (Registration ends September 14) [:J September 25-26, 1998, St. Paul area (Registration ends September 14) [:J November 17-18, 1998, Fargo/Moorhead area (Registration ends November 10) [:J November 20-21, 1998, Brainerd area (Registration ends November 10) [:J March 5-6, 1999, Location to be determined (Registration ends February 19) [:J March 9-10, 1999, Rochester area (Registration ends February 19) You are encouraged to attend as part of a group/team (3-5 people) who are or will be designing a community project. You may register individually or as a group. Name: Title: Organization: - Address: - Telephone: Fax: E-mail: Name of your community: Other people from your community who are attending: The project your group is 'Norking on: Method of payment: Meal accommodations: o ck enclosed for $130/person (payable to Tree Trust) o vegetarian meal requested o please bill me: P.O. # organization & address (if different from above): Confirmation will be sent to registrants, including workshop schedule, workshop . agenda, map to facility, etc, For more information, contact Mark Wever at Tree Trust, (612) 920-9326. .. '" .. . A CITY OF ST. CLOUD CENTRAL MINNESOTA EVENTS CENTER JOINT POWERS AGREEMENT This agreement is entered into this day of , 1998, by and between the City of St. Cloud, herein referred to as the "City", and the Cities of Sauk Rapids, Waite Park, Sartell, and St. Joseph, herein referred to as "Participants", all parties being governmental units of the State of Minnesota. NOW, THEREFORE, in consideration of the mutual promises, covenants and consideration herein contained, the City and the Participants agree as follows: ARTICLE I GOVERNING AUTHORITY . Section 1. Governing Authority Cr.eated. Section 1.1, The Central Minnesota Events Center Authority. There is hereby created a body to be known as the Central Minnesota Events Center Authority (the Authority) which shall have all the powers and duties relating to the Central Minnesota Events Center (CMEC) as herein provided. Section 1.2. Membership. The membership of the Authority shall consist of the parties (member units) signing this Agreement. They are the Cities of St. Cloud, , , , . Representatives of the member units shall serve without compensation however, that they shall be entitled to reimbursement of expenses incurred in conducting the business of the Authority. In addition to member units, there shall be one ex-officio member representing St. Cloud State University. Section 1.3. Term. Terms for the original representatives shall be for a period of four years. Beyond the initial term, the member units will apporni representitlves- for ...- year terms. Section 1.4. Officers. The president of the Authority shall be the City of St. Cloud . representative. The Authority shall elect the vice-president, secretary and treasurer. 1 .. .. of Section 1.5. Votin? The number of voting representatives shall be for each · member city. Voting representatives shall be elected by the member units to serve on the Authority and shall be certified to the Authority within two weeks after all member units of government have ratified this agreement. Each member unit may select an altemate- voting representative to attend meetings in the absence of a member unit's voting representative. An alternate voting representatives shall be certified to the Authority prior to attending any Authority meeting, The ex-officio representative shall not have voting privileges but shall be allowed to engage in all discussions conducted by the Authority. The representative of St. Cloud State University shall be appointed from a list of nominees to be provided by the president of St. Cloud State University, Section 1.6. Meetings. The Authority shall meet upon a regular schedule adopted by it, and may meet additionally at the call of the President or of any two (2) members. The Authority shall call such meetings, hearing, and conferences as may be needed to effectuate the purposes and policies of this ordinance. Section 1.7. Rules and Procedures, The Authority shall adopt rules of procedure to govern the manner in which business is conducted. Section 2. Powers and Duties. · The Authority shall have the following powers and duties: Section 2.1. To construct, maintain, and manage the CMEC. Section 2.2. To adopt an annual budget, which shall be subject to approval by the Council of the City of St. Cloud. Section 2.3. To purchase and sell supplies, goods and equipment as may be necessary for the operation of the CMEC. Section 2.4, To employ management personnel and such other employees, either permanent or temporary, as may be required and shall determine their duties, qualifications and compensation. Such employees, other than management personnel, shall be deemed to be employees of the City of St. Cloud provided that this provision shall not be construed to limit the power to contract for the operation and management of the CMEC. Section 2,5, To execute such contracts for the management and operation of the CMEC and any other contracts or instruments as may be necessary for the construction, maintenance, and operation of the CMEC. · 2 ~ '" . Section 2.6. To acquire, by purchase, gift, devise, lease or other wise any and all property which may be necessary for the construction, maintenance, and operation of the CMEC. Section 2.7. To establish rules and regulations for the use and operation of the CMEC. Section 2.8. Liquor Sales. To pennit the sale and consumption of alcoholic beverages in the CMEC in accordance with the ordinances of the City of St. Cloud and the laws of the State of Minnesota. Section 2.9. Financial Obligations. In the exercise of its powers, the Authority may not obligate the Authority or the City of St. Cloud for any fmancial obligations in excess of its annual budget as approved by the Council for the City of St. Cloud; and may not undertake fmancial obligations or commitments which are not to be discharged in the current budget year. The Authority shall submit a fmancial report to the City of St. Cloud on a monthly basis or as otherwise requested by the Council for the City of St. Cloud. Section 2.10. Financial Transactions. The Authority shall keep appropriate financial records that shall be filed in the offices of the Finance Department for the City of St. Cloud. All income from the operation of the dome shall be deposited into a operating fund to be established herein. All operating expenditures for the operation of the CMEC shall be paid from that operating fund, after approval by the Authority. Debt payments . shall be made directecly by the City from a debt service fund The financial records of the Authority shall be audited iíl the same manner and at the same time as the City of S1. Cloud. Section 2.11. Budget. The Authority shall prepare its annual budget, which shall be submitted, to the City Council on or before August 15 of each year. The budget shall be incorporated into the budget of the City and shall be subject to final approval by the Council for the City of St. Cloud. All budgetary practices shall be in accordance with the ordinances of the City of St. Cloud and the statutes of the State of Minnesota. Section 2.12. Contract Restrictions. No contracts or agreements may be executed by the Authority, or its agents, concerning the subjects which are set out below with out first receiving a written opinion from a qualified bond counsel that such contract or agreement will not affect the tax exempt status of any bonds issued in connection with the construction or maintenance of the CMEC: Section 2.12.1. All management contracts concerning the CMEC. Section 2.12.2. All concession contracts giving a non-governmental entity or person - control over the sale of concessions in the CMEC. Section 2.12.3. Any long-tenn lease or long-tenn rental agreement with a non- . governmental entity or person involving the CMEC or any part thereof. 3 I Section 2.12.4. Any sale of the CMEC or a portion thereof. . Section 2.12.5. Any agreement with a non-governmental entity reserving parking facilities available at the CMEC site. Section 2.13. CMEC Grant Agreement. The Authority shall comply with all provision of the grant agreement between the State of Minnesota, Department of Trade and Economic Development and the City of St. Cloud for the c:tvfEC. ARTICLE II PARTICIPATION IN CAPITAL COST Section 1 Participation of Other Cities: Under Minnesota Session Laws 1998, the Cities of St. Cloud, Sauk Rapids, Waite Park, Sartell, and St. Joseph, may impose by ordinance a sales and use tax, an excise tax, a food and beverage ta..,'(, and a lodging tax (the taxes) of up to one-half of one percent for the following purpose: Section 1.1 To pay all or part of the cost of collecting the taxes. . Section 1.2 To pay all or part of the capitol or administrative cost of the acquisition, (including land) construction, and improvement of the ClvIEC and related on-site and off- site improvements. Section 1.3 To pay for the operating deficit, if any, in the first three (3) years of operation of the CMEC. Section 1.4 To pay for operating expenses related to the development of the CMEC. Section 1.5 To pay for securing and paying debt service on bonds or other obligations issued to finance construction or improvement of the CÌv1EC and related facilities. Section 2. The Imposition of Taxes Authorized. A city electing to impose a tax for the CMEC must first received approval by the voters in accordance with Minnesota Session Laws, Chapter , Subd._. The collection and administration shall follow provisions of Minnesota Statutes, Section 297 A.48. Once all taxes, less state administrative fee, have been remitted to the City of St. Cloud, the following procedures will be followed: Section 2.1 - Accounting and Finance: The City of St. Cloud herein agrees to . establish these CMEC funds and accounts: a Tax Fund; a Debt Service Fund; a Debt 4 " . Service Reserve Account within the Debt Service Fund; The CMEC Fund; a Operating Account and an Operating Reserve Account within the CMEC Fund. Section 2.11 - CMEC Tax Fund: The CMEC Tax Fund shall be the repository for all tax revenue collected by the State of Minnesota, pursuant 1998 Minnesota Session Laws, Chapter _, Subd._. for participating cities Section 2.12 - Debt Service Fund: Semi-annually, funds will be transferred from the CMEC Tax Fund to the Debt Service Fund for payment to the agent/trustee. Section 2.13 - Debt Service Reserve Account: A Debt Service Reserve Account will be established within the Debt Service Fund. This Account will be funded to an amount equal to one years bond payment. The last bond payment will be made from this Account. Section 2.14 - Operating Fund: The Operating Fund will be established which will be the principal account for the current operation and maintenance of the CMEC. Section 2.15 - Operating Reserve Account: An Operating Reserve Account will be established within the Operating Fund. The operating reserve will be targeted . at a balance equal to 1/6 of the operating budget for the previous budget year. The purpose of this Account is to provide a reserve in the event operating revenues fall below expected levels. Section 2,16- Interest Earned: Interest earned on the Debt Service Reserve Account balance will be applied to the annual debt service payment. Interest income from the CMEC Tax Fund, if any, will be added to the Surplus Tax Revenue for distribution to participating cities Section 3. Use and Distribution of Surplus Taxes: If annual revenues collected from the sales tax, the use tax, the food and beverage tax, and the lodging tax are greater than the amount needed to meet the annual debt payment and pay the operating deficit in the first three (3) years of operation of the CMEC, the surplus shall be returned to the participating cities in the manner described in Section 3.2 herein. Section 3.1. Use of Surplus Tax Revenue: The use of sl.1Ipl~ tax revenue shall comply with restrictions contained Minnesota Session Laws, Chapter , Subdivision_ Section 3.2. Distribution of Surplus Tax Revenue: The distribution of surplus tax . revenue, i.e., annual revenue from the taxes that is greater than the amount needed to meet debt service over the life of the bond and an operating deficit in the first three (3) years of operation, shall be as follows: 5 . (STR) Surplus Tax Revenue equals (=): Total revenue from ''the taxes" less (-) debt service for the CMEC less (-) operating deficit, if any in the fIrst three years, plus (+) interest earned from the CMEC Fund. (CTI) City's portion of Total Tax equals (=): Participating city's total tax contribution (collected in the city) as a percent (%) of the total tax collected for all participating cities. (CTP) City's portion of Total Population equals (=) Participating city's total population (latest state demographer population estimate) as a percent of the total population of all participating cities. (CD) Cities distribution equals (=): CTT plus (+) CTP times (x) STR divided by two (2) . . 6 . . . . . . 7 , . . ARTICLE IV . INDEI\1NIFICA TION Each member agrees to save and protect, hold harmless, defend and indemnify any other member for any and all claims, causes or actions and damages of any nature whatsoever arising from, allegedly arising from or related to the provision of services to a member unit pursuant to the terms of this Agreement. This agreement to indemnify and hold harmless does not constitute a waiver by any member of limitations on liability provided by Minnesota Statues, chapter 466. ARTICLE V TERMINATION This Agreement may be terminated by the written agreement of 2/3 of the members. Any member may petition the B0ard to terminate this Agreement. Upon 30 days notice in writing to the clerk of the governing body of each member, the Board shall by resolution recommend that the Agreement be terminated. The resolution shall be submitted to the governing body of each member and if ratified by 2/3 of the governing bodies of all members within sixty (60) days, the Board shall terminate this Agreement, alloVving reasonable time to complete work in progress and dispose of personal property owned by the Board. RõWêvèt;àllh1i~Ìsr'âñíci~míñ""'~íñ¿lliè:Câ~~ífôltC'ógr.Æñêl~JITLfõffi~ ._ilk_.~I~i.=~vt~ · ARTICLE VI W1THDRA WL Any member may withdraw from this Agreement by resolution of its governing body. A ninety (90) day notice shall be given to the Board before the withdrawal becomes effective. Prior to the effective date oftms Agreement, any signatory may rescind it approval. 'I , , -y~gr~U~i o ,., _ e ". , , " Yo' '. ' 'nm ' " " 'F1 " ~b '," ' " <' ".' ' "'. ,", ", erne·. ARTICLE VII SEVERABILITY If any portion of this Agreement is found to be void, unenforceable or unconstitutional, or any combination of these, by a court of competent jurisdiction, the remaining portion of . this Agreement shall remain in effect, 8 .-::...... - '* . . ARTICLE VIII EFFECTIVE DATE Section 1. Effective Date. This Agreement shall be in full force and effect when all members sign this Agreement. All members need not sign the same copy. Each member shall file the signed Agreement with the Administrator of the City of St. Cloud. Section 1.1. Notification. The City Administrator shall notify all members in writing of the effective date of the Agreement. Section 1.2. Initial Meeting. The City Administrator shall set an initial date, time, and place for the Board's first meeting. . . 9 . .- . IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement by . action of their governing bodies in accordance with law, CITY OF By Attested: . . 10 , -' .:" . B CITY OF ST. CLOUD CENTRAL MINNESOTA EVENTS CENTER JOINT POWERS AGREEMENT This agreement is entered into this day of , 1998, by and between the City of S1. Cloud, herein referred to as the "City", and the Cities of Sauk Rapids, Wait Park, Sartell, and St. Joseph, herein referred to as "Participants", all parties being governmental units of the State of Minnesota. NOW, THEREFORE, in consideration of the mutual promises, covenants and consideration herein contained, the City and the Participants agree as follows: ARTICLE I . GOVERNING AUTHORITY Section 1. Governing Authority. It is hereby acknowledge and agreed that the City of S1. Cloud is the governing authority, pursuant to Minnesota Statutes , for the Central Minnesota Events Center (CMEC). Further, it is hereby agreed that as the governing authority, the City shall own, finance, construct operate and maintain the CMEC. ARTICLE II CENTRAL MINNESOTA EVENTS CENTER ADVISORY BOARD Section 1. CMEC Advisory Board. There is hereby created a body to be known as the CMEC Advisory Board (the Board) that shall have the duties and responsibilities as herein provided. Section 1.1. Membership, The membership of the Board shall consist of the parties (member units) signing the Agreement. They are the Cities of St. Cloud, , . , , . Representatives of the member units shall serve without compensation provided, that they shall be entitled to reimbursement of expenses I incurred in conducting the business of the Board. In addition to member units, 1 -. .., ~ there shall be one ex-officio member representing St. Cloud State University. Section 1.2. Term. Terms for the original representatives shall be for a period of four years. Beyond the initial term, the member units will appoint representatives for year terms. Section 1,3. Officers. The Chair of the Board shall be the City of St. Cloud representative. The Board shall elect the vice-president, secretary and treasurer. The Board shall adopt rules and regulation for the transaction of its business. Section 1.4. V oting. The number of voting representatives shall be for each member city. Voting representatives shall be elected by the member units to serve on the Board and shall be certified to the Board within two weeks after all member units of government have ratified this agreement. Each member unit may select an alternate- voting representative to attend meetings in the absence of a member unit's voting representative. An alternate voting representatives shall be certified to the Board prior to attending any Board meeting. The ex-officio representative shall not have voting privileges but shall be allowed to engage in all discussions conducted by the Board, The representative of St. Cloud State ~ University shall be appointed from a list of nominees to be provided by the president of St. Cloud State University. Section 1.5. Meetin2:s, The Board shall meet upon a regular schedule adopted by it, and may meet additionaliy at the call of the Chair or of any two- (2) members. The Board shall call such meetings, hearing, and conferences as may be needed to effectuate the purposes and policies of this ordinance. Section 1.6, Rules and Procedures. The Board shall adopt rules of procedure to govern the manner in which business is conducted. Section 2. Powers and Duties. It shall be the duty of the Board to make recommendations to the Mayor on the following matters: Section 2.1. To study and determine the needs of Central Minnesota as it pertains to the CMEC including general and specific policies, procedures, and programs to address the needs of Central Minnesota and the City of St. Cloud Section 2.2. To make recommendation on capital improvements and equipment needs for the CMEC. ~ Section 2.3. Recommend an annual operating budget for the CMEC. Section 2.4. To mediate disputes which are not resolved by management personnel. 2 - Section 2.1 - Accounting and Finance: The City of St. Cloud herein agrees to establish these CMEC funds and accounts: aTax Fund; a Debt Service Fund; a Debt - Service Reserve Account within the Debt Service Fund; The CMEC Fund; a Operating Account and an Operating Reserve Account within the crvfEC Fund, Section 2.11 - CMEC Tax Fund: The CMEC Debt Service Fund shall be the repository for all tax revenue collected by the State of Minnesota, pursuant 1998 Minnesota Session Laws, Chapter _, Subd._. for participating cities Section 2.12 - Debt Service Fund: Semi-armually, funds will be transferred from the CMEC Tax Fund to the Debt Service Fund for payment to the agent/trustee. Section 2.13 - Debt Service Reserve Account: A Debt Service Reserve Account will be established within the Debt Service Fund. This Account will be funded to an amount equal to one years bond payment. The last bond payment will be made from this Account. Section 2.14 - Operating Fund: The Operating Fund will be established which will be the principal account for the current operation and maintenance of the CMEC. Section 2.15 - Operating Reserve Account: An Operating Reserve Account \vill be established within the Operating Fund. The operating reserve will be targeted at a balance equal to 1/6 of the operating budget for the previous budget year. - The purpose of this Account is to provide a reserve in the event operating revenues fall below expected levels. Section 2.16- Interest Earned: Interest earned on the Debt Service Reserve Account balance will be applied to the armual debt service payment. Interest income from the C1vŒC Tax Fund, if any, \Vill be added to the Surplus Ta.x Revenue for distribution to participating cities Section 3. Use and Distribution of Surplus Taxes: If armual revenues collected from the sales ta.x, the use ta.x, the food and beverage ta.x, and the lodging ta.x are greater than the amount needed to meet the arumal debt payment and pay the operating deficit in the first three (3) years of operation oÌ the GvŒC, the surplus shall be returned to the panicipating cities in the marmer described in Section 2.2 herein. Section 3.1. Use of Surplus Ta.x Revenue: The use of surplus tax revenue is restricted in Minnesota Session Laws, Chapter , Subdivision - Section 3.2. Distribution of Surolus Tax Revenue: The distribution of surplus ta.x revenue, i.e., annual revenue from the ta.xes that is greater than the amount needed to - .:+ ~ . . meet debt service over the life of the bond and an operating deficit in the first five (5) years of operation, shall be as follows: (STR) Surplus Tax Revenue equals (=): Total revenue from "the taxes" less (-) debt service for the CMEC less (-) operating deficit, if any in the first three years, plus (+) interest earned from the CMEC Fund. (CTT) City's portion of Total Tax equals (=): Participating city's total tax contribution (collected in the city) as a percent (%) of the total tax collected for all participating cities. (CTP) City's portion of Total Population equals (=) Participating city's total population (latest state demographer population estimate) . as a percent of the total population of all participating cities. (CD) Cities distribution equals (=): CTT plus (+) CTP times (x) STR divided by two (2) . 5 . August 13, 1998 The Fire Advisory Board of the City and Township of St. Joseph met in special session on Thursday, August 13,1998 at 8:00 p,m, in the St. Joseph City Hall. MEMBERS PRESENT: 8t. Joseph Township Representative Joe Bechtold, City Representative Bob Loso, Fire Chief Dave Theisen, City Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Deputy Clerk Judy Weyrens. Chief Dave Theisen called the meeting to order at 8:00 p.m. with all members present and stated the purpose of the meeting is to consider the 1999 Fire Budget. JOINT OPERATING FIRE FUND RESERVE: The Board discussed the Fund balance categories as presented by Deputy Clerk Judy Weyrens. The Board discussed the Equipment Reserve and Capital Outlay balances. Bechtold made a motion to set policy to retain a minimum of one year reserve fund balance in the operating funds, based on prior five year history of current expenditures ($87,899 currently); seconded by Loso. Ayes: Bechtold, Loso, Theisen. Nays: None. Motion carried. 1999 JOINT OPERATING FIRE BUDGET: The Board discussed all areas of the 1999 proposed . budget. They agreed to combine the 220, 230 and 240 line items (repair, maintenance and supplies) under all categories. After discussion of security system phone costs, Chief Theisen agreed to research the matter further. The Board discussed possible energy conservation methods, with Loso requesting NSP to do an energy audit. After reviewing the anticipated revenue along with the reserve funds the Board agreed to transfer $20,000 from the operating fund balance to the Equipment Reserve and to set aside within the Joint Operating Fire Fund $125,000 for Debt Service Relief. The meeting was adjourned at 10:00 am. C?~~ Clerk/Administrator .