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Home My WebLink About1998 [12] Dec 17 {Book 15} y~ . CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-7201 : City Council Meeting Fax: 363-0342 i December 17,1998 I i 7:00 P.M. - City Hall Ilk i 1. Call to Order I I I I 2. Approve Agenda I MAYOR 3. . PUBLIC HEARING - Adoption of the Resolution adopting the Final Property Tax Levy· Kenneth J. Hiemenz 4. Approve Minutes + November 16, November 30, December 1, December 3 I 5. CONSENT AGENDA; i CLERK! a. Accept Resignation of Joe Braun from Park Board, on expiration of his term January 1999. ADMINISTRATOR b. One-Day Off Site Gambling Application for Raffles- St. Joseph Lions, Event to be Held at Rachel Stapleton I I the La Playette Restaurant on January 29, 1999, I COUNCILORS c. Non-Intoxicating, Cigarette, Amusement and Entertainment Licenses for 1999. Bob Loso d. Collection Syst~m Operators Seminar - Jan 20-22, Bloomington, Jim Marthaler to attend, Cory Ehlert Registration $150j Ken Twit .Niedenfuer 6. Bills pay~OVe~ime and Callouts. 7. 8~~1Wment Jã)!sr)~port 1 a. EDA Director Reports - Building Task Force Report I 8. City Engineer Reports i 9 Chamber of Comr),erce Request Funding Assistance for Maps. I 10. 8:15 P.M. - Official Nevvspaper Designation Request - Janelle Von Meyer I 11. 8:30 P.M. - US Výest Communications Tower Discussion 12. 8:45 P.M. - Dave rheisen - Fire Department Fire Department Annual Report and Payroll 13. 9:00 P.M. Buettner Rezoning I 14. 9:15P.M. Casey's Special Use Permit & Variance I I 15. 9:30 P.M. Bee Lin'e Marine Annexation - Resolution to Approve Annexation of a Parcel of I Property Omitted from the Original Annexation. i 16. Miller Properties, Boresch Zoning Clarification Resolution I ~ Computer purchakes for Police Department and. Administration 18. Mayor's Report I I I 19. Council Reports I I 20. Clerk/Administratbr Reports I 21. Miscellaneous or ~nnouncement Items. i . 22. Adjourn i I , I I I i I ! I I I . Agenda Packet 1. Agenda 2. Resolution Adopting Final Property Tax Levy & Dept. of Revenue - Certification of Special Levies 3. Minutes - November 16, November 30, December 1, December 3 4. Resignation letter from Joseph Braun 5. Off site gambling application - St. Joseph Lions . 6. 1999 licenses 7. Collection system operators seminar 8. Bills Payable 9. Official Newspaper request, Excerpt from LMC Manual, & Minnesota Statute 331 A 10. Resolution of Fining - Buettner rezoning request 11. Resolution of Finding - Casey's General Store - Special Use & Variance For Your information: 1. LMC Newly Elected Officials Conference information 2. County Recreation Trail ordinance #201 3. LMC Memorandum- Legislative Telecommunications Task Force 4. Parking Ticket complaint & Police Chief response 5, Benton County correspondence - Little Rock Lake Area . · I RESOLUTION RESOLUTION APPROVING 1998 PROPOSED TAX LEVY, COLLECTIBLE IN 1999 Be it resolvedl by the Council of the City of St Joseph, County of Stearns, Minnesota, that the following sums of 'money be levied for the current year, collectible in 1999, upon taxable property in the City oflSt Joseph, for the following purposes: General Fund 331,887 East Baker Street - 1992 8,000 EastANest Minn. Street Improvement, 1993 21,000 Fire Hall - 1997 41,163 East Minn. Street, 1996 64,000 · i I Total Levy 466,050 I Be it further resolved that these levies will support a General Fund Budget of $1,124,069 for the year 1999. : I ¡ The City Clerk is hereby instructed to transmit a certified coy of this resolution to the County Auditor of Stearns CoUnty, Minnesota. ! Adopted by the City Council for the City of St. Joseph this 17th day of December, 1998. I I I Mayor Kenneth J. Hiemenz ATTEST: Rachel Stapleton Clerkl Administrator · . . . ~ . MINbJESO 'A Department pf Revenue Property Ta~ Division Mail Station 3340 St Paul, MN 55146-3340 i Phone (651) 296-5145 Fax (651) 297-2166 . 1 I I I November 25, 1 r98 I ST JOSEPH CITY OF I CLERK I , CITY HALL BOX 668 .STJOSEPH;'56374 Certification or¡ Special Levies Approved for the Taxes Payable Year 1999 I The following i~ a certification of the results of the Department of Revenue's review of your city's speci,aUevy claims for the taxes payable year 1999, This certification is made pursuant to Min¥esota Statutes 1997 Supplement, Section 275.74. i I Amount Amount Special ~evies Claimed Approved ! . i $ 93,000 $ 93,000 A Bonded Indebtedness I B Certificates of Indebtedness C Bonds of~other Local Unit of Gov't D Principal &: Int. on Armory Bonds E Unreimb.!Costs of Spring '97 Floods F Tax Dollars Lost Due to Abatements I Granted in '97 Flood Disaster Areas G Market VklueBased Referendum Levies 41,163 41,163 I H Increases in Matching Fund Req. for State or!Federal Grants I Prepareæ;epair Natural Disasters , J Tax Dollars Lost Due to Abatements I Granted; in '98 Tornado Disaster Areas K Correction for Error in Previous Year's Final LevY Certified to Co. Auditor L EconomÎ<~ Dev. Tax Abatement Levies M Sp. Levies for Specific Local Units I 1 Total Special Levies $ 134,163 $ 134,163 I 2 Payable 1999 Levy Limitation 331,887 3 Sumof Approved Special Levies . and Levy Limitation (1 + 2) $ 466,050 I continued.. , An equal opportunity ~mployer ITYlfDD.. (651) 215-0069 I The payable 1999 final total property tax levy certified by your city to the county auditor on or. before five working days after December 20, 1998 cannot exceed the lesser of: (a) . the amount of the city's payable 1999 proposed total property tax levy that was certified to the county auditor for the Truth in Taxation parcel specific notices, or (b) the sum of your city's approved special levies and overall levy limitation for the taxes payable year 1999 as shown above. If your city certifies a payable 1999 final total property tax levy that is greater than what the law allows, the county auditor is required to reduce your city's payable 1999 final total levy to the lesser of the proposed levy or the sum of the overall levy limitation and approved special levies for the taxes payable year 1999. If you have any questions concerning this letter, please contact me. Sincerely, 7<~..W, ~ Robert W. Johnson Research Analysis Specialist . . . ~~ I rage 1 of 1 ¡ Pursuant to due call ahd notice thereof the City Council and Planning Commissi~n for the City of 1St. Joseph met inspefial session on Monday, November 16,1998 at 7:00 p.m. in the Fire Hall. . ICOUNCIL MEMBERS PRESENT: Mayor Kenneth J.. Hiemenz; Councilors Bob Loso, Cory Ehlert. ClerklAdminist'rator Rachel Stapleton. I i I PLANNING COMMISSION MEMBERS PRESENT: Chair Hub Klein, S. Kathleen Kalinowski, Kurt Schneider, Marjo'rie Lesnick, Jim Graeve. I OTHERS PRESENT: ¡Chad Carlson, Bob Wahlstrom, Ellen Wahlstrom. Mayor Hiemenz called the meeting to order at 7: 1 0 p. m. and stated the purpose of the meeting I is to review Ordinanc~ changes as proposed by the Planning Commission. They reviewed Ordinance Number 51 and the first portion of Ordinance Number 52. During the discussion Jim Graeve made a motio'n to add "to promote and preserve natural areas, corridors and open spaces within the City" under Section 52.2 as Subdivision 12; seconded by Cory Ehlert. Discussion - Mayor Hiemenz stated corridors for wildlife do not function very well within a city. There was further discussion on delaying this inclusion and involving the absent Council members in this consideration. I All Councilors and PI~nning Commission memberspresentvotedayeand the motion carried. I There was discussiorl of the number of renters allowed in an R-1 zone, and the required . processes for changes to parcels of property and land use. I I Marjorie Lesnick ma~e a motion to adjourn at 9:15 P.M.; seconded by Jim Graeve. All members present voted aye and the meeting was adjourned. ~~ Rachel Stapleton. I· Clerk/Administrator i . ~ i · · · I I I I ~~ I I . November 30, 19981 1 Pursuant to due call þnd notice thereof the City Council for the City of St. Joseph met in special session on Monday, INovember 30,1998 at 7:00 p.m. in City Hall. MEMBERS PRESE~T: Mayor KennethJ. Hiemenz; Councilors Bob Loso, Cory Ehlert, Mary Niedenfuer, Ken Twit. Clerk/Administrator Rachel Stapleton. I OTHERS PRESENT: Chad Carlson, Joe Bettendorf, Steve Streng. I Mayor Hiemenz call~d the meeting to order at 7:00 p.m. as a ''working meeting" and stated the purpose of the meeting isto develop the Capital Improvement Plan. . ,I·q . ... . Mayor Hiemenz discussed the concept and development of a Capital Improvement Plan. I I City Engineer Joe Bettendorf discussed with the Council, the status of the Five-year street improvement plan, ínbluding reconstruction, overlay, and seal coating. I I Chad Carlson discusþed the proposed development of the St. Joseph Business Park, with total cost of streets and utilities estimated at $450,000. With the re-alignment of County Road 133 the City will be responsi~le for the right-of-way acquisition. The City has received a USDA low interest loan of $276,500. I I There was a short discussion of assessment policies relating to Industrial property. Bettendorf reminded the Council that the market value of property must be increased at the level of the assessments. He also suggested having an appraisal done on the properties as an assurance I . of such increase in value. The Council reviewed the feasibility report for Joseph Street Improvements and di~cussed financing methods. Communication with the property owners on possible options as Well as receiving feed back from them needs to. be done. Carlson will get an estimate of the bare I'and values of the properties in the Business Park in .order to compare with the value of the propêrty with improvements. I Loso discussed the r\eed to proceed with plans to install 4th Avenue NE, aswell as the associated.railroadcrossing. Mayor Hiemenz indicated there is a need to get the railroad crossingsínstalled that have been granted to the City. Loso made a motion to request Bettendorf and Taufer prioritize and update the existing Capital Improvement Plan; and to have a preliminary estimate for improving 4th Avenue NE from County Highway 75 to connect to Northland Additíon; seconded by Ehlert. Discussion - Ehlert felt the current plan should be used as a basis fort~e updated plan. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. . Nays: None. ( . Motion carried. I I Bettendorf discussedlthe differences in the County and APO's roadway plans for the area, and recommended that th.e City, APO and the County come to an. agreement, in order to accommodate the Jo~dway plans prior to development in such areas. I Niedenfuer recommehdedthe City meet with representatives of APO, Stearns County Highway Department, and the City Engineer, to work out the roadway plan discrepancies. Bettendorf I further encouraged the Council to set an objective to resolve transportation plan issues including I the loop through the monastery. 'I Niedenfuer made a rr\otionto adjourn at 10:05 P.M.; seconded by Loso. . Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. I Nays: None. i 'on ca rie . I I I \ I I ! I I . . . . ~ ecember.1,1998 I ursuant to due.call .aþd notice thereof the City Council forthe City of St. Joseph met in special ession on Tuesday, Qecember 1,1998 at 6:30 p.m. in City Hall. I I I EMBERSPRESENI: MayorKennethJ. Hiemenz; Councilors Bob Loso, Cory Ehlert, Mary riedenfuer. ClerklAdtnistrator Rachel Stapleton. KenTwit ~as absent. .FTHERS PRESENT:~fUdY Weyrens, Chad Peterson,Ken~elnen. f'1ayor Hiemenz call., the meeting to order at 6:30 P, m .W~h Co~ncilors cosO. and Niedenfuer present. ¡MaYOr Hiemenzintrod~cedChad Peterson representing SafeAssureConsultants. Peterson presented and discussedanall-encompassing safety program proposal his company was Effering to the City. . The proposal covered programs including on site training. requirements, Imanuals, and inspecti,Qns, to bring the City into compliance with State and Federal safety ¡mandates. Loso stated.the Safety Committee has received presentations from two safety program providers and was supportive of this program. Losomade a motion to acceptthe !proposal of SafeAssure Consultants for the period ofJanuary 1, 1999 to December 31, 1999, With full payment of$3,874.000n signing, in Qrder to receive the stated discount; seconded by Mayor Hiemenz. Disc'ussion- The training schedule is tentative, and may be.adjusted to meet . he needs oUhe City ánd its employees. Ayes: Hiemet,z, Loso, Ehlert, Niedenfuer. Nays: None. I Motion carried. I PUBLIC HEARING - TRUTH INT AXA TION: At 7:00 F.M. Mayor Hiemenz called to order a ruth in Taxation publi,chearing. Stapleton stated thenotice was published in the St. Cloud Times on Novernber~t3,1998. Deputy Clerk JudyWeyrens discussed the proposed revenue and expenditures for tre various funds, as well as the debt service levies. The proposed levyfor the East Minnesota Street Debt Service Fund was reduced to $64,000 due to a substantial fund balance.. Weyrensfurther discussed the sources and amounts ofanticipated revenue and the I budgeted· expenditures by department category. The total· proposed 1999 budget is. $1,124,069, I an increase of 4.7% over the previous. budget. The levy to support the budget is as foHows: i General Fundi 331,887 East Baker Street - 1992 8,OQO EastlWestMirn. Street Improvement, 1993 21,000 Fire Hal.l. - 19~7 41, 163 East Minn. Street, 1996 64,000 I Total ~evy 466,050 I I I Mayor Hiemenz indic~ted a need to retain a line item in the budget for funding the St. Cloud Area Joint Planning D,istrict's needs that are outside the grantfunding. The City's portion of that funding (for the year2000) will is expected to be about$&16. I I . Loso made a motion to support the Central. Minnesota Initiative's Stearns County Capacity Fund with a contribution of ~6,096 over a three-year period,with thefirst year amount in the 1999 budget; seconded. by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer. Nays: None.j Motion carried. TheCQuncil discusse8. the budgèt for City Attorney and various options for obtaining legal service. Niedenfuer made. a motion to request proposals for separate quotes for general legal service and prosecution; seconded by Loso. I . ~~ December 1, 1998 Ayes: Hiemenz, Loso, Ehlert, Niedenfuer. Nays: None. Motion carried. The Council discussed the revenue shortfall ($12,461) in the proposed budget and the need to allocate $4,000 that the City has pledged to assist in the Memorial Park Bathrooms and storage building. Loso made a motion to allocate $4,000 from General. Fund reserves for the City support of the Memorial Park project; seconded by Mayor Hiemenz. Ayes: Hiemenz, Loso, Ehlert,. Niedenfuer. Nays: None. Motion carried. Loso requested to direct any unexpended funds in the Cable Access budget ($4,544.31) to rollover into the 1999 budget. After discussion there was no change tothe allocated budget. Mayor Hiemenz invited comments and questions from the public. Ken Heinen stated he had no questions, but would like to see the tax impact on certain . levels of homes. Stapleton gave a brief synopsis of the tax impact on several different levels of home values. There were no other comments or questions from the public. Mayor Hiemenz announced the levy adoption hearing will be held at 7:00 P.M. on December 17, 1998 in the City Hall. . Loso made a motion to adjourn at 8:35 P.M.; seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer. Nays: None. ~on~k d;;u ?Y.4 -¿ achel StaPleto~~ Clerk/Administrator . ,- I I Page 1 of7 i I I ! I . Pursu tto due call and.noti'ce thereof, the City Council for the City of St. Joseph met in regular session on ursday, December 3, J'998 at 7:00p.m. in th~ St. Joseph City Hall. I I Mem ers Present: Kenneth 1. Hiemenz. Councilors Cory Ehlert, Bob Loso, Ken Twit, Mary Niedenfuer, I Depu y Clerk Judy Weyrensl. Other Present: Chad CarlsL,steve Streng, Michael Contardo. j~.Aenda: ; Ehlert .Jde amotion to ap~rovethe agenda as ~"'P..-ed; seconded by Twit I Discussion: Loso stated that he will address the cable access issues on the agenda due to the .il~~sso~~~~of.~el~~~l~ CO~issi~n~=e=be~s.. .. . Ayes: Hiemenz,. Ehlert, Loso, Twit, Niedenfuer Nays: None. I·· Motion Carried 5:0:0 I Cons nt A enda: Loso mad~ a motion to approve the consent agenda as follows; seconded by Twit. a. Increase Assessor's Salary $ 347.20 (40 parcels at$ 8.68 per parcel) b. Application ;for Payment No. 1 - 90th & 91 st Avenue Utility Improvement Randy Krarrter Excavating, Inc. -- $ 11,169.73 I \ Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None. I·.· MotionCarried 5:0:0 I , . Appr . ve Minutes: Loso made a motion to approve the minutes with the following correction; seconded b·T I· .. i Y .; i Page.. 1 :. Måyor Hiemenz called the meeting to order at 7: 00 p. m. with Councilors Loso and Twit Present. I I Ayes: Hiemenz, Ehlert,. Loso, Twit, Niedenfuer Nays: None. I Motion Carried 5:0:0 i I I Reco sìderationofNovembbr 5 1998 Minutes: Niedenfuerdiscussedtheportion of the minutes perta~ing to the La Playette ¡and fire safety issues. She stated that she did not indicate the La Playette was Ted by the State Fire Marshall's Office, ratherthey were cited. Twit stated that at the November 19,1 98 Council Meeting the Fire Chief clarified .that the La Playette was never fined for a fire safety W91t.· Heœdhowever,sbte.~ fue ~. Play«re.on~.~ri~r was.n~fied that fue .reardeoßçonldnot be loc ed/chained during bu~iness hours. Niedenfuer stated she was making the Council aware that a problm had occur and reocqurred a second time. Since the November 5, 1998 Council Meeting action has lentaken to .correctthei sitoation. Hi~ßl nz cmdfied that attbIf time the mmutes ~fNov~ber 5, 1998 cannot be amended .Bills a able: Twit made a Totion to approve the bills payable, check numbers 26196 - 26249; seconded by Lo o. I I Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: . None. I Motion Carried 5:0:0 . I I I i I '. I I I I - ; Unofficial Page 2 of 7 Overtime: Twit questioned the overtime for a Lift Station repair and why two employees were called. . Weyrens stated that she would check into the matter and report back to the Council. Twit made a motion to approve the overtime and call outs as presented; seconded by Loso. Ayes: Hiemenz, Ehlert,Loso, Twit, Niedenfuer Nays: None. Motion Carried 5 :0:0 EDA Director Reports: Borgert Developer's Agreement: EDA Director Chad Carlson presented the Council with information regarding the Developers Agreement for Borgert Products, SKN LLC. The agreement is for the use of Tax Increment Financing for the construction of site improvements for their new facility. The following is a summary of the Developers Agreement: ./' The Agreement is between the City and Borgert Products. (SKN Properties, LLC) ./' The TIF is classified "pay as you go" ./' Theagreement can be terminated by the City if the project is not completed, ceased or conditions are not met. ./' The City has received a $ 15,000 deposit from SKN Properties to cover all costs associated with the project.. ./' The City will retain 5% of the annual increment as an administrative fee. ./' The Developers Agreement will be in force until the identified costs are paid or the life of the district (9 years), whichever is less. ./' The Developers Agreement is non transferable and contains two attachments: Tax Increment Note and Job Performance Agreement. Carlson further clarified the maximum fmancial assistance through TIF for the project is $ 145,000. It is . anticipated to terminate the district in five (5) years. Carlson also presented a projected Tax Increment Spreadsheet detailing the revenues and expenses. It is projected that at no point will the local contribution for the TIF District be greater than the revenue received from property taxes. As part of the fmancing the City is required to make a local contribution of 10% of the total increment, which in this. case is $ 3,745. The contribution will become part of the 2000 budget. Twit made a motion authorizing the execution of the Developers Agreement between SKN Properties, LLC and Borgert Products Inc, and the City of St. Joseph. The motion was seconded by Ehlert. Ayes: Hiemenz, Ehlert, Loso,Twit, Niedenfuer Nays: None. Motion Carried 5 :0:0 Housing Study: Carlson reported that he met with a representative from AdMark Resources. This company assists with housing studies to determine the current inventory stock, age demographics and housing needs. . The estimated cost for such a study is $.5,000. Currently the Central MN Initiative Fund has funding available for up to $ 2500. Carlson recommended the Council invite AdMarkResources to a future Council meeting to further discuss the services provided. The Council agreed the information would be useful and encouraged Carlson to invite AdMark to a future meeting. Task Force Update: The building task force has met recently and reviewed plans to remodel the current Bank for City facilities. The task force reviewed the cost of the facility as well as the need to seek an appraisal. Clerk/Administrator Rachel Stapleton will research the procedure for seeking an.appraiser and what types of services are required. Buettner Industrial Park Preliminary Plat: The. Council received information from the Planning . Commission regarding the Preliminary Plat for Leo Buettner. Carlson stated that Buettner requested that ! (~ ....., I UftO¡iBI : Page3of7 . he spe on Buettne~' s behak as he ~ad a conflict ~d could not appear before th~ Council. Carl~on . presented the Prelimmary Plat and discussed the reahgnment of CR 133 and possIble road expanSIons m the In1ustrial Park. The EDÀ Board has been working with Buettner for the past two years and the plat before them is the final draft] As required by Ordinance, the Plat has been reviewed by the City Attorney, City -Engineer and St. Cloud ~ea Planning Organization. The comments were discussed at the hearing held bbfore the Planning Commission.}\.fajor items of concern include: I i ~ Park Dedication) The Ordinance requires Industrial or Commercial development contribute 2% in park land þr cash in lieu ofland.when platting property. Buettner has requested the Council consider acceptance of one of the following options: 1 The proPerty being platted. has a large amount of evergreens that will be demolished during CPIlstructÜ:m ()f impr0vtrlents. .. .·I3.Uettn~ris \Villing tOrn(),,~ th~ tr~esiIl. ~ie~ ()f_. -i:hëabovereq1.1fremtmts:Ud-- ...- -.- . -. ... -.. 2. The property owner is willing to designate a portion of each parcel in the Industrial Park as þublic land not to exceed the minimum requirement. The 10unciI discuS$Od thepÓrpose of \he "'IÍlire~t for provision of<pubIicparksthnmghbnd or cash contri ution.· Niedenfuer 4tedthat the trend for employers is to provide space and opportunity for exerc~e and fresh air. The Council agreed that providing land in the Industrial Park would not be the best u e of park land and en¿ouraged Carlson to negotiate with Buettner to fulfill his park dedication requirement throughthemoyement .ofthe evergreens in the Industrial Park. Loso stated that Northland Park i in need of some kindl of weather barrier and the evergreens . could fulfill this need. I I .~ Extension of Elm Street: The City Engineer noted.that only half of Elm Street was . designated on the plat and requested the entire street be dedicated forthe future. . Carlson stated that Buetther does not own the property for the remaining section of Elm Street and is I not willing to purchase the additional land. The Engineer indi.cated that minimally the City should acquire an easement for th~ future roadway. Carlson has talked to the property owners and the~ are willing to do so. . I I ~ Greenway; . The! City Engineer also requested the Council consider requiring a greenway in the IndustrialP~rk. Carlson stated that this has already been considered and will become part of the protective covenants of the Industrial Park. Each lot in the Industrial Park must have a ten foot. setback:that is green space. Ther~being no further comritents, Loso made. a motion to approve the Buettner Industrial Park Preli inary Plat as recomm~ndedby the Planning Commission with . approval of both the City Attorney and ityEngineer. .The motion was seconded by Twit. Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None.! . Motion Carried 5:0:0 Ehle briefly discussed the.fezoning request of Buettner and that the Planning Commission will be consi eringthe matter onMpnday, December 7, 1998. He stated that it is his opinion that allowing one lot t() be zoned GeneralBusipess in the Industrial Park would not be spot zoning as the use is very simil r; spot zoning would be allowing residential in the Industrial area. Ehlert stated that hefeelsit.is imp 0 t for the Planning Commission tobe involved in the early stages of the project. Carlson stated that hF hasmodifiedanothe~jurisdiction'sGeneral Business and Industrial Ordinances and will be presepting them to the Planning Commission at their next meeting. The proposed Ordinances involve . the Planning Commissionfrbm the beginning stages. I I I i I I I ,,,,-, ) Unofficial Page 4 of 7 Cable Commission Report . Franchise Transfer: Loso reported that the Cable Commission has reviewed the documents for the transfer of assets from Mark Twain Cablevision to U. S. Cable and have recommended the Council approve the transfer with the changes as recommended by the City Attorney. . Loso made a motion to accept the recommendation of the Cable Commission and approve the transfer of assets. from Mark Twåin Cablevision to U.S. Cable with the changes as recommended by the City Attorney. The motion was seconded by Niedenfuer. Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None. Motion Carried 5 :0:0 Miscellaneous Requests: Loso made a motion to approve the following requests of the Cable .... ··C()triiriissi()n;seé()iïdedbYEhlert. - -'.'.. - ",.~.. .'. . ,- ... .....'. .' ,-.,,--- 1. Purchase of two office chairs from Office Max for use in the cable booth at a cost not to exceed $ 160.00. 2. Adopt a policy to retain the video tapes from City meetings for three (3) months unless storage space is inadequate. After three months the tapes will be erased and reused. 3. The Cable Commission will be notified of all City meetings including agendas. 4. All maps or drawings at City meetings will be available on overhead or posted so that they can be displayed on cable access. 5. All speakers will be required to approach the microphone. 6. Purchase of three additional tape decks to be used for the rebroadcast of City meetings. The cost will not exceed $ 250.00 per deck. 7. Purchase of a tape eraser to recycle tapes. . Discussion:· The Council discussed the need for the Cable Commission to research different locations for and styles of podiums for speakers. Loso also stated the Commission is also looking at different types of microphones to. enhance the audio quality. Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Special Use Permit. Michel Contardo: Michael Contardo stated that atthis time he is withdrawing his request and at some point in the future may request reconsideration. Contardo stated it is his understanding that a Special Use Permit becomes null and void ifnot used.within a twelve month period. Ehlert and Loso encouraged Contardo to continue with the request as he could apply for an extension after one year. With the understanding that it would be to his benefit to continue the process, Contardo requested the Council to consider his request. Ehlert discussed thê hearing held before the. Planning Commission and stated the main concern· of the adjoining property owners was the creation of an additional rental unit in a neighborhood that is already saturated. Ehlert stated that the rental unit Contardo is proposing will not be student housing and all tenants would be screened extensively. Loso made a motion to accept the recommendation of the Planning Commission and approve the Special Use Permit based on the following findings; seconded by Ehlert. . . . ulciB' Page 5 of 7 . 'RESOLUTION OF FINDING Ther quest of Michael Contardo for a Special Use Permit came before the Planning Commission at a PUblifearin&held on NovOmber 9, 1998. The puxpose of the hearin& was to consider iss\Iallce of a Speci I Use Permit. The pefmit is being requested to allow a rental unit in a General.Business Zone. St. Joseph Code of OrdinanL 52.20 subeI 31 d) allows for the folloVlin& SpecîaI lIse Pennie Multiple Fami~y dwellings provided that the use either adjacent to or provides off-street parking and there is no conflr with adjacent activi/;es. The p/"I'erty is le¡¡ally deslbed as fullows: The westerly 50' of the southerly 108' of Lot 1 Block 8 of the 0fginal Town of St. Jos1eph, Steams County, Minnes~. _ The n~quest for Special Use ¡has· been submitted by Michael. Contardo, 26 - 2nd Avenue NW, St. Joseph MNr6374.1 Notice of this matter was dJlY served andpublished. In C1Siderationof t4eiofO~onPresented to the Plannin& Commission and its appµcatiooto the Com rehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the fOllo*ing fmdings: . I The proposed use isjconsistent with the standards for a Special use Permit as stated in St. Joseph Code of Ordinances 52.8 subd 4 a-k . Ther fore, based on the abotefmdingS, the Planning Commission makes the following recommendation: Approval is based ol the following conditions: 1. The maximum density of the rental unit is one person. 2. One parking space will· be marked and designated for the exclusive use of the rentatdwelling unit. I I I I Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: .None. ¡Motion Carried 5:0:0 i i I Tables & Chairs, City Hall:¡Hiemenz reported that the Senior Citizens have moved their meetings to the new ~ireHall and have mo~ed all thei~equipment as well. Therefore, the chairs that have been used in the past for City Council m~etings have been moved to the Fire Hall. The Senior Citiz.ens have .indicated that I ey do not have a use for the chairs and at this time the City could make an offer to purchase the chair as well as the refrigerator. Ehlert made a motionto offer the Senior Citizens $ 300.00 forthe chairs and r frigerator; seconded b~r Loso. Ayes: Hiemenz,Ehlert, Loso, Twit, Niedenfuer Nays: None. I Motion Carried 5 :0:0 Ordinance Extending the EXpiration Date of the Cable Franchise Agreement: The Council discussed the Resolutionto extend theex¡Jirationdate of the cabletelevision franchise agreement between the City of . St. Jdseph and Mark Twain Cablevision. ... The agreement extends the franchise agreement to June 15, 2009.1 Twit questionedifth~ agreement is exclusiv~ forten years. Losostated that the franchise agree ent.is reviewed every. three· years and the deregulation of utilities limits the authority municipalites . 1·" Unofficial Page 6 of 8 can exercise. Loso made a motion to execute the Ordinance Amendment extending the expiration date of . the cable television franchise agreement contingent upon the review of the City Attorney. The motion was seconded by Twit. Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None. Motion Carried 5 :0:0 St. Cloud Boys and Girls Club Evening Program: Hiemenz discussed the evening program sponsored by the Boys and Girls Club. The program provides activities for children of all ages on Tuesdays and Fridays between 6:00 p.m. to 9:00 p.m. The Boys and Girls Club is seeking funding to help offset the cost of the program. The Council wasin general agreement a program is needed for children. Therefore, Twit made a motion to authorize the expenditure of $ 2,500 to support the Boys and Girls Club evening . program, . The·motion was seconded by Niedenfuer.· ...... . Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None. Motion Carried 5 :0:0 Mayors Report LMC Policy Adoption Meeting: Hiemenz discussed the recent Policy Adoption meeting he attended. He stated that each Councilor should have received a written report in their Council packets. Tower Lease: Hiemenz reported that he has been working with US West Tower to place antennas on the water tower. However, they are not willing to meet the City fees for such. US West has offered to pay $1.00 per foot and the City is requesting $ 1.50 per foot. Hiemenz stated that he has discussed this matter with the City Attorney and the City fee is based on market rates. Loso made a motion clarifying that the . rate for installing an antenna on the City water tower is $ 1.50 per foot per antenna. The motion was seconded by Niedenfuer. Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Hiemenz also presented a letter from the City Engineer which highlighted areas of concern when allowing telecommunication companies to install antennas on the water tower. Council Report Niedenfuer Community Day:. Niedenfuer stated that Community Day was held on November 22, 1998. The turnout was not what was expected. It is anticipated that more advertising would boast attendance. Niedenfuer .. & Hiemenz stated that the student worker turnout was very high and they were disappointed at the low (>\mW\ \.\1\) l,,\ turnout. The CORE Committee hopes to try this event again next year. Loso Skating Rink: Loso reported that the hockey lights were recently vandalized and the Public. Works Director is in the process of replacing the lights with shatter proof lenses. Safety Meeting: The next meeting of the Safety Committee is December 18, 1998. At this meeting the safety consultants will be present and introduce themselves and the program to the City employees. . .... ~ Page 70f 8 . Pars and Recreation i ì \ 1. The.Lions Club is inviting the Governor Electto be the Grand Marshall in the 4th of July parade with thé theme.the Mind, Body and the Community." 2. Softball Conce~sion Stand - An advertisement forbids was published and no bids were received. The projectwill.bere-advertised in SpringJ999. Twi . ··Personnel· Committee: ··Th~PersonnelCommitteewillbemeetingwith department heads to review the emp oyee .evaluations and will bring the recommendations back to .the City Council. I At enext meeting the Pe)sonnel Committee intends to present a proposal for the vacation carryover. I i ED& The annual meeting ,has been scheduled for December 14, 1998. MiJelIaneousand Annou1ncement Recrlation Activities: ThefCouncil discussed the need to provide recreation activities for children of all >gtrough High SchooL IHiem~ andLosodiscussedskateboardingrampsand¡f ~ch woulgcreate > liabi ity for the City. Ehlert stated the Park Board has been discussing the possibility of converting the . hockey rink in the summer to a skateboard facility. I Klin felterPark: David Klinefelter has requested the City install directional signsto Klinefelter Park. This ¡matter was referred tore Public Works Director. Jake Braking: TheCouncilirequested the Public Works Director look into the purchase and placement of No J I ke Braking Signs for the entrances to the City. Joint Meetin : The councJestablished December 16, 1998 at 7:00 p.m. for a joint meeting with the PI ing Commission to cohtinuereviewing the proposed changes to the Zoning Ordinances. \ I i Ad'o m:Twit made a moti'on to adjourn at 9:05p.m.; seconded by Niedenfuer. Ayes: Hiemenz, EI1lert, Loso, Twit, Niedenfuer Nays: None. I Motion Carried 5 :0:0 I I I I i I I I I ì I JudyWeyrens Deputy Clerk ! i I . I I ) i I I I ~' ~;, ... . . . I I . I I I \ \ I To t e 81. Joseph CitY Council: I i This is in regards to my term on the 81. Joseph ParkBoard.My term on the I Par Board expires as of January 1999. I am submitting my resignation. It has een a rewardingiexperience and I appreciate all the support I have i I rece'ved in the.past y~ars. Thank you. . Sinc~ C ..~~ I / - 3° - 7; 8 . I i I · · · I Minnesota Lawful Gambling I . For Board Us. Onl Applica ion to Conduct One-Day Off-Site Gambling - LG230 I Licensed rganization Information (please print alllnfonnatlon) St Josephl Lions License Number (5 digits) 02021 i 05 I 3111 00 Class of Organization License(A,B,C,orD) B : . Daytime Phone NameofChie ExecutiveOfficer Steven PfannenRtein Number ( 320 ) 251-4943 (Do not list t e gambling manager) I Gambling remises Informatipn Name of est blishment where I gambling ajivity will be conducted IL P Street Address and City 119 North Colle eAve St Jose h MN (Do not use a ~ost office box. If no street address, write in the road designations. Example: 3 miles east of Hwy. 63 on County Road 42) Döesÿóuro'rganization own thengarT;lbling premises? ... Check the box(es) whichindicate(s) the type of gambling- o If ye~, no lease is required. ·1 . activity your organization will be conducting for this one-day [X] If n~, a lease agreement m.us. t be attached .(YOU off-site activity. 0 Bingo may use lease form LG224, ;available from the 0 Paddlewheels Boa d). However, no lease j~ required if the only 0 Pull-Tabs gambling activity to be conducted is a raffle. IX] Raffles Date of one-day off-site activity: ! 0 1 I 29 I 99 0 Tipboards If yo~ are t· onductin~ a ra~~, ent'1r. .the date o.f the raffle NOTE - You may only conduct activity authorized by the class drawing. T e gambling activity conducted on this day may of your organization license. not exceed 12 hours. ! Local Unit of Government Acknowledgment ;f~!;Jt!~m .. III /"!<f,:r>l:,k~Æ", ~ ,-;: ',¡ 4 ~~ . On behalf 0 the city, I aCknOWledgethat this application will be forwarde~ to the appropriate city lofficials, the city must pass a reso\~tion specifically approviing or denying this application, land a copy of the resolution will be forwarded to the applying organization, I I I On behalf of the township, I acknowledge Print name oftownship that the org nization is applying for ~me-day, off-site gambling a~ivity within the townshi~ limits. . . .. .. . A township ~as no stat1Jtory authority to approve or deny an (Signature of township official acknowfedglng application) application ~Minn. Stat. sec. 349.21~, subd. 2). Title Date I I Ii. .-' r h n On behalf of the county, I acknowledge that Print name of county this applica ion will be forwarded to the appropriate county officials, thj county must pass a resolution specifically approving W denying this applicatior, and a copy of the (Signature of county personnel receiving application) resolution ill be forwarded to the applying organization. I Title Date I I Chief Exe utive Officer CEO Oath I have read this application,and all information is true, accurate, and complete. CEO Si nature Date I "'7. Submit this application at least s prior to the date of y r Questions on this form should be directed to your licensing specialist scheduleda9tivity; Attach the elution of approval fro e attheBoardat(612)639..4000. Hearing impaired individuals using a local unit of government and a copy of the lease agreement, if TTY may call the Minnesota Relay Service at 1-800-627-3529 and ask . required. M il to: to Place. a call to (612) 639-4000. .Th. is.PUblicat.ionwillbema.deavailable in alternative format (i.e. large print, Braflle) upon request. Gambling Control Board Th . ... ted th··· ·11 be bl' . · t· Suite 300 South e Inlormatlon reques on ISIOrm WI come pu IC In,orma Ion when received by the Board,and will be used to determine your 1711 West County Road B compliance with Minnesota statutes and rules governing lawful Roseville, MN 55113 gambling activities ! . . . . 11/97 I ! I i I · · · i I ¡ i I I I · I NON-INTOXICATING/CIGARETTE/ AM~JSEMENT / ENTERTAINMENT I LICENSE APPLICANTS 1999 I DUE JANUARY 1999 Cigarette Off-Sale On-Sale Amusement Entertainment L" I Non-Intox Non-Intox License License Icense X X X X 9 X 4 1 X X 7 1 X X 8 1 X 10 1 X X X X 1 X X X · X X X · · · · c: ~ ~ ~~ ~~gø ø~! g.~. ~ ¡ ö :; äLä ë :š ~~:¡ 6 .§ g. ~ Q) :,'ü; ~ ] :s E ¡;:: .... Sl i4 Q) .¡;¡ S ~!J. E'iJi _ 1ií ~ 01.5 1: '" c!t'Ë .5 'E ~ S. 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I 0 ....c.1!!.5.al!!õ~ , , I innesota Pollution Controll Agency First Class P Hcy and Planning DivisioA u.s. Postage 5 I 0 Lafayette Road North . PAID S . Paul, Minnesota 55155-4194 Pennit No.l?1 St. Paul, MN I I I I .1 ~h.lii<';s oJ N""'i:li,,,I ')1' 1,,'1...1 [:(r)~ Z\~ì? 1 ". .) I:: .. .J 0) ,: 1'.,,) h '1 ,'/ ".... '·1'0 I r, I '- ...'(-).) (l '$ì <o"? <\0- O"? .... '2. . 1,1, J" II ""11,1,, ,I, I" III,,, I" .1, II" "1.1,11,, ,,1,1,,1,11 I I ----------------------------------1------------------------;;;;:;::;~:-;o:---------------------------------------------------------- CollectionSys. tem Operators Seminar- January 20-22,.1999 I , . . . i N e \ JIM M/tÆJ~r#A2I:£Þ Phone~ .:;tð...3- 7P.il'l I (pléase prin,t) . . : AjdreSS /I tJ. AðX ?q ~ . 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" "" ..... ø:: Ë U' ~ ~., 0("" II~I~ ~~~~!~~J~§I~I~~~~~g~§~ ~J~J~~! ~jI8FJ ~~! g ~ ~ ~ 8 g g ~ 8 ~ ~ ~ V\ ~ 8 ~ .." 01 01 .. " ,... 01 0 0 " ~ ~ - - - - - N N _ _ _ _ 10 Dec 19'38 I Bill s Payabll! Page 1 Thu 5:09 PM ¡ City of St. Joseph I I Decelber 17, 1998 ! . Chl!ck i Transaction Depart NUlbl!r Nale Alount COllents Description Fund I I I ~oom~¡~ I 302.86 battery Park Areas 101 I 26250 AUTO VALUE - WEST 77. 90 filters Park Areas 101 26250 AUTO VALUE- WEST i 108.63 filters Park Areas 101 26251 BATTERIES US I 21.26 battery Fire Fighting 105 I 26252 BAUERL Y BROS, INC i 255.86 street repait' Street Maintanence 101 I 26253 BEARCOM ~ I 1,715.082 new radios,warranty,licFire Fighting 105 26254 BRAUN INTEr TEe ENGINEERING, INC I 1,120.95 sewer tests Sewage Treatlent Plant 602 26255 BROWNINHfRRIS INDUSTRIES 96.32 dumpster Rdlini stratton and general 602 26255 BROWNUIG-~RIS INDUSTRIES ! 48.17 dUlpster Fire Fighting 105 i 26255 BROWNING- . RRIS· INDUSTRIES· I 7,544.00residentialrmval· Waste Collection 603 , I I 26256 CARLSON, qHAD i 7.00 lunch. with DTED Econolic Developlent Authority 101 I 26257 CASE CREDET CORPORATION I 123.71 filters, oil Park Areas 101 I I 26258 CELLUlAR 9000 i 48.06 cell phone, Dick Street Maintanence 101 26258 CELLUlAR 9000 I 59.98 cell phone, Brad Conunication Service 101 I , 9.10 ledical oxygen Medical Ser'lices 105 26L"59 CENTRAL MCGOWAA I I 26260 CITY OF st. ClOUD ¡ 6,491.22 sewer use - Nove.ber Sewage Treat.ent Plant 602 I 26261 W1ÞIISSlor£R OF REVENUE I 970.86 state withholdings 12/02 101 16162 cr FRR!! 1''111100 30.32 setal cutting blades Ice & Snow Reloval 101 26263 EFTPS , 2,211.45 federal withholding 12/2 101 26263 EFTPS I 1,941.84 fica withholding 12/2 101 26264 ElECTION YSID1S & SOFTWARE ! 1,427.46 election coding Elections 101 26264 ElECTION ?YSTEMS & SOFTWARE 532.50 equipmt I'ental, electn Elections 101 . 26265 EXHAUST PW 132.00 luffler, truck t12 Administration and General 601 26266 FIRST STA BANK 9.20 collection fee Adlinistration and General 601 26266 FIRST STA~ BANK 9.20 collection fee Administration and general 602 26...':>66 FIRST STA! BANK 9.20 collection fee Waste Collection 603 26266 FI RST STA1fE BANK 8.85 collection fee Rd.inist!'ation and Genel'al 601 26266 FIRST ST¥ BANK B.85 collection fee Administration and general 602 26266 FIRST STAfTE BANK 8.85 collection fee Waste Collection 603 26267 GALL'S INf 30.98 I'echary battel'y, flash It Cl'iæe Control & Investigation 101 26258 GENEROUS, MARY 14.00 lunch, word seEinar Salal'ies & Adlinst!'ati ve 101 26269 GOPHER STfTE ONE-CALl 35.00 notification fee Adsinistration and General 601 26269 GOPHER S~ATE ONE-cALl 35.Ø0 notification fee Adlinistration and general 602 25270 GREAT NO~THERN BUILDIN6INSPEC 1,542.89 building inspection Building Inspec. Adlistration 101 25271 HAWKINS ~ ATER TREATMENT GROUP 28.0í) watet' test Puri fi cati on 501 26271 HAWKINS I ATER TREATMENT GROUP 80.00 sewer tes~ Sewage Treatmt Plant 602 25271 HAWKINS TER TREATMENT GROUP 12.00 water test Purification 601 25271 HAWKINS! ATER TREATMENT GROUP 24.00 water tests Purification 601 26271 HAWKINS \ ATER· TREATMENT GROUP 60.00~ter tests Puri fi cati on 601 25271 HAWKINS: TER TREATMENT GROUP 12.00 water tests Purification 501 25172 HENRY I ¡SSDtIRTES 325.27 flex hydrant mKm Distl'ibution 601 26273 HIEJIIENZ, KENNETH 59.80 aileage Mayor 101 26274 ICJI'iA REI REÞIENT TRUST - 4'57 282.03retirelent 12/02 101 25275 LEAGUE MN CITIES INS TRUST 185.00 liability insurance FiI'e Fighting 105 25275 lEAGUE J ~ CITIES INS TRUST 309.00 liability insurance Crile Control & Investigation 101 2527£ ŒE'S A HARDWARE 30.09 repair supplies Fire Fighting 105 25275 lEE' SA, HARDWARE 4.02 ¡'epaÎl' supplies Maint Shop 101 . 25275 lEE' 5 AC· HARDWARE 1.29 repair supplies C1'Ìle Control & Investigation 101 . 25275 lEE'S AC HARDWARE 16.44 repair supplies Administration and General 601 2S~75 LEE'S A HARDWARE 8.25 repair supplies Fire Station and Building 105 10 Dec 1998 Bill s Payable Page 2 Thu 5:09 PM City of St. Joseph Decelber 17, 1998 . Check Transaction Depart NUlber Nale Alount Comnts Description Fund 26276 LEE'S ACE HARDWliRE 6.08 repair supplies City Hall 101 26276 LEE'S ACE HARDWARE 37.99 repair supplies Park Areas 101 26276 LEE'S ACE HARDWARE 150.44 repair supplies,xlaS till' Park Areas 101 26277LEEFBROS 5.20 floor runner City Hall 101 26277 LEEF BROS 10.40 floor runner Ci ty Hall Annex 101 26277 LEEF BROS 16.50 clothing allowance Street Maintanence 101 26277 LEEF BRCS 16.50 clothing allowance Park Areas 101 26277 LEEF BRCS 16.50 clothing allowance Adlinistration and general 602 26277 LEEF BRCS 16.50 clothing· allowance Adlinistration and Generäl 601 26278 LITTLE SHOP & WRING REPAIR 637.50 plow truck repair Ice & Snow Reloval 101 26279 ÞlENARDS 31.94 tile repair City Hall 101 26279 ÞlENARDS 31.11 tile repair Ci ty Hall 101 26280 MIDllAY IRON AND METAL 40.15 brackets, xlas lights Park Areas 101 26281 COMÞ1ISSIONER OF REVENUE 42.35 state withholding, cc 101 26282 81PS 199.79 federal withholding,cc 101 26282 81PS 364.16 fica withholding,cc 101 26283 PERA 166.00 retirement, cc 101 26284 AMERICAN PAGING 17.07 pager Comlunication Service 101 26285 COÞ1ÞlISSIONER OF REVENUE 174.42 state withholding hol 101 26286 EFTPS 376.73 federal, long & hol 101 26286 EFTPS 538.14 fica long Hol 101 . 26287 ICMA RETlREJIIENT TRUST - 457 23.83 retirlent, hol & long 101 26288 PERA 1,280.12 retirlent, hoI & long 101 26601 NCPERS GROUP LIFE INSURANCE 30.00 life insurance 101 26602 NORTHERN STATES POWER 1,533.55 street lighting Street Lighting 101 26603 NORTHWESTERN SUPPLY 197.53 paper towels, toilet papr City Hall 101 25604 OFFICE MAX 124.34 office supplies Salaries & Adminstrative 101 2££05 PERA 2,507.57 retirelent 12/02 101 26606 PIPERS INC OF ST. CLOUD 56.06 test backflow prev val v~ Fire Station and Building 105 26607 POSTMASTER 36.00 Box rent, adlinistration Salaries & AdBinstrative 101 26607 POSTMASTER 20.00. Box rent, police Crime Control & Investigation 101 26608 RAD IO SHAC'~ 17.54 batteries Power and Pusping 601 26608 RADIO SHACK 17.54 batteries Power and PUlping 601 26609 RAJ}{OWSKI HANSMEIER L TD 2,227.00 legal fees, ct'Ìlinal CrileControl & Investigation 101 26609 RAJKOWSKI HANSMEIER LTD 104.00 legal fees,Borgert Industrial Develnpaent 101 2£609 RAJKOWSKI HANSMEIER L Tn 1,143.80 legal fees, General City Attorney 101 26610 RENGEL PRINTING 152.14 enve lopes Criae Control & Investigation 101 26610 ~46EL PRINTING 59.11crile victim cards Crile Control &Investigation 101 26610 RENGEL PRINTING 74.45 police \'eport fOr'IS Crime Control & Investigation 101 25611 RUDOLPH'S I NC 20.61 tractor repair parts Park Areas 101 26612 SAM'S CLUB 223.64 55 yalIon oil Maint Shop 101 26613 SCHERMERHORN, LESLIE 168.25 transcription services Criae Control & Investigation 101 26614 SEH 10,652.28 Engineering, 90th & gist Street Maintanence 420 25614 SEH 377.76 Engineering, general Engineering Fee 101 26614 SEH 12, ó48.40.Engineering, Pond View Rd Engineering Fee 101 2£614 SEH 146.00 Engineering, JosephStret Industrial Development 101 26514 SEH 718.80 Engineering, ''38 hprov Street Maintanence 419 . 26614 SEH 1,938.00 Engineering, !ndust\'Ìal· P Industrial Developmt 101 26614 SEH 186.00 Engineering, CR 133 Industrial Developllent 101 26615 ST. CLOUD TIMES 136.59 publication,jk B¡ Caseys Legislative Couitties 101 I I I 10 Dec 1998 I Bills Payable Page 3 Thu 5:09 PM I City of st. Joseph . D1eck I Dember 17,1998 Transaction Depart NUlber Nale Alount COllents Description Fund I - ~I¡ U~i I 2'36.00 Truth ili taKation hearing Council 101 ~U.J~ FIŒ~m I 5,621.00 relief contribution ¡ Fire Fighting 105 26617 ST. JOSEPH FIRE DEPARTMENT 114,655.00 fire fighting service'¡ Fire Fighting 105 26618 5T. JOSEPH MILLING ! 23.50 bale of twine Park Areas 101 26619 STEARNS SHERIFP5DEPT. 30.00 ticket books Crile Control & Investigation 101 26620 STUEVE' S ~RAGE IMe 74.07 rp broken heat hose¡94F AutolotiveServices 101 26620 STUEVE' 5 B¡1RAGE INC 29.30 LOF % Ford AutolotiveServices 101 26620 STUEVE'S B¡1RAGE IHC 16.31 headlight, 94 Ford Autolotive Services 101 26621 SUPER AME~ICA ~ f 333.11 gas. AutOlOtive . Services 101 166<1 SIllER 1C11 1 119.04. gas Adlinistration and General 601 26621 SUPER AÞ1E I CA i 119.05 gas Sanitary Sewer Maintenance b02 26621 SUPER AME lCA 119.05 gas Park Areas 101 26622 SWORSKI, ~ICHAEL 39.93 safety boots, Sworski Park Areas 101 26623 THEISEN, qAVE 120.00 fire board mtings Fire Adlinistration 105 26624 TIREMAXX SERVICE CENTERS 152.98 2 tires, 9Hord Sewage Treatlent Plant 602 I 26624 TIREMAXX SERVICE CENTERS i 24.50 tire repair Street Maintanence 101 26624 TIREMAXX ~RVICECENTERS I 9.95 tire repair Pai'k Areas 101 26624. TIREMAXX ~RVICE CENTERS 154.30 tires, 98Lu.ina AutolotiveServices 101 26624 TlREMAXXSERVICE CENTERS 144.96 tires, 96 Ford Crown Autmtive Services 101 26624 TIREMRXX ~RVICE CENTERS i 342.5494 Ford, repair sensor Autolotive Services 101 26625 US BANK T ST CENTER 3,225. 00 agent fees,98 bond Bond Payment (P & I) 319 . 26627 US LINK 47.04 telephone service Salaries & Adlinstrative 101 26627 US LINK 92.04 telephone service COllunication Service 101 26527 US LINK 51.06 telephone set'vice Maint Shop 101 26627 US LINK í 51.06 telephone service Adlinistration and general 602 26627 US LINK I 47.04 telephone service COllunicationService 101 26627 US LINK I 47.04 telephone service Sewet' Lift Station 602 I 25627 US UNK I 47.04 telephone service Fire Comnications 105 I 26627 US UNK ! 47.0Uelephone· set'vice ECDnollc: Development Authority 101 26627 !.JS lINK 47.04 telephone service Econolic Development Authority 101 26627 US LINK 54.04 telephone service Salai'ies & Adlinsh'ative 101 26527 US LINK 47.54 telephone service Salat'Íes & Adminstrative 101 25627 US. LINK I 45.29 telephone service City Hall 101 25627 US . LINK I 135.06 telephonesei'.vice Administration.andGeneral 601 I 26627 US LINK I 107.29 telephone ser'lics Communication Service 101 26527 US LINK I 78.58 telephone servic.e Sewer Lift Stat i on 502 25f.~7 US LINK I 43..05 telephone set'vÜ:e Puri ficatlon 601 I 2£527 US LINK i 2.56 telephone service Purification 601 ! 26628 US WEST I 5.50 telephone service Salaries & Adlinstrative 101 I 26528 US WEST 47.05 telephone service Sewer Lift Station 502 26628 US WEST 14.42 telephone set'vice Sewer Lift Station 602 25628 US WEST ~.27 telephone Sewer Lift Station &æ 26628 US WEST 1.10 telephone Fire COllunications 105 25628 US WEST 65.02 telephone Maint Shop 101 . Total -- ~41 ?44..18 Overtime and Callouts . Raymond Bechtold Joel Bill 11-21-98 2.00 hrsWeekend work 11-20-98 2.00 hrs cover shift (771 Sick) 11-22-98 2.00 hrs Weekend work 11-26-98 5.00 hrs Thanksgiving Jason Dahl Brad Lindgren 11-10-98 2.00 hrs Court 11-26-98 5.00 hrs Thanksgiving Virginia Gustin Rachel Stapleton 11-15-98 2.00 hrs DUI Arrest 11-16-98 .50 hrs PondviewRidge Meeting 11-19-98 2.00 hrs Council Mtg 11-16-98 2.25 hrs Special Council Mtg 11-25-98 2.00 hrs Court 11-26-98 5.00 hrs Thanksgiving Jeff Young Mike Sworski 11-26-98 5.00 hrs Thanksgiving 11-26-98 2.00 hrs Holiday Pay 11-14-98 2.00 hrs Weekend work 11-15-98 2.00 hrs Weekend work . NOTE: At the December 3 Council meeting the Council requested clarification on a callout where two employees responded to lift station trouble. The call was a result ofa powerfailure at 3:30 a.m. Dick was notified via alarm panel which rings his house. The water panel hadfailed. At 5:30 a. m. Jim was notified via alarm panel which rings at his house. The main pump at the Wastewater plant had failed. In talking to Dick the alarm panels work as follows: When trouble occurs at the Water Plant, Dick is the first person notified. When trouble with the main wastewater panel or Lift Stations occur, Jim is the first person notified. .. 10 Dee 1'398 Couneq Report Page 1 Thu 5:14 PM City of St. Joseph Novelber 13 through Decetber 101 1998 . This Current r Year To Year To Peri od Period IBeginning Date Date Current Taken Taken: Balance Accrued Taken Balance Count Elployee Nate Bechtold, RaYlond Vac 5 24 7.69 B.00 IlllUml IIIIIIIIII HHHHH flHHHH HHffilfl 1 Sick Leave IH HHHHH 0.00 ! 720.00 0.00 0.00 720.00 1 Vac 5 IfH HHHHH 0.00 I 232.00 184.56 222.50 194.06 1 Holiday Bal *ffH HH *lIIJUIlI 0.001 0.00 0.00 0.00 0.00 1 COlp Ti Ie f I HIIIIUU 0.00 ! 0.00 0.00 0.00 0.00 1 I - -- -I - - -- - - 7.69 B.00 0.00 i 952.00 184.56 222.50 914.06 5 I . Totals ElployeeNal B~htoldi·RaYlond Elployee NaleBilll Jo 1 ! Sick Leave 24 4.00 0.00 HfHHIH:HffiIHH fHffiHH HHHHH HIHHffi 1 Holiday Bal 24 0.00 40.00 *******ffi;HHf*fIH f*l****fH fHffiflH Ilffi*Hfl 1 COlp Ti Ie 2~ 0.00 3.00 HffiII**liffffffi**f ff******11 H***lllff *****llffi 1 Sick Leave HI**IHHI HHHI*** 0.00j 32.00 96.00 0.00 128.00 1 Vac 1 Police *f***rlf** *fHfffHI 0.001 0.00 40.00 0.00 40.00 1 He liday Bal HHHHH ***HHffi 0.001 15.00 100.00 115.00 0.00 1 COlp Tile ¡**fJflfl* fHflll**f 0.00[ 0.00 49.00 16.00 33.00 , ¡ --- --- -_I --- --- ---- --- - i 4.00 43.00 0.00! 47.00 285.00 131.00 201.00 7 .als Elployee Na e Bill, Joel Employee NaleCarlsenl Chad i I I Sick Leave 24 4.00 0.00 fffiflffH[ ff**f**ffi H*fHHII flHIHIH ffHffHff 1 Vac 2 Week 24 3.07 I 1 8.00 ffiHfffH¡ ffiHHHI HHHffil Hfffiffi* HHHHH He liday Eal 24 0.00 8.00 Iffl*flff*: Hf.fHHH ffiffiHHfHffilffi ff*fff**** · · COlp Tile 24 0.00 1.50 fHHH***) ffiffiHH HHHHH fHfffHH HHHHH 1 Vac 2 Week HHHHH HHIUUl 0.00 0.00 79.91 60.00 19.91 · Sick Leiwe ffi *HH fHffiHH 0.00 48.00 100.00 82.00 66.00 1 I · Caap Tine HH HIIf ffHlffffl 0.00. 54.50 54.~0 87.50 21. 00 1 I · Holiday Bal HH HH HHffHH 0.00 0.00 8.00 8.00 0.00 1 ---- - __~I - - -- --- - I 7.Ø7 17.50 0.~ 102.50 241. 91 237.50 106.91 8 Totals Elplayee Na e Carlsonl Chad I , E=plûyee N~le Dahll J son , , I Sic:, Leave 24 4.aø ~.00tifff*fffi fffffflfff fiffffffff fifflfffff fftfffftff · I ! Holiday Bal 24 ø.ø0 ~. 00 *HffiH~ HHHHH HtHfffH· fffffffHf· HtfffHH 1 Sick Leave ftffrfftff ffffiitffi 0.Ø~ 0.00 84.00 1.00 83.00 1 Vac ~ Police ****I*HH* HfHHHf 0.00 0.00 0.00 0.00 0.00 1 I Hol iday Sal fffirfHH HitfHitf 0.00 0.00 70.00 70.00 a.~0 · · Ca~p Tile HHHHH HfffHHf M~ 0.00 23.:0 21. 50 2.00 1 -- --- -.:. -- --- -- --- - .a15 E!playee N 4.00 40.00 0.00 0.00 177. 50 92.50 95.00 6 ne Dahl, Jason r I I :æçlùyee tlmGenero S, ~ary I I ! Sick Leave i 24 1¡.00 0.00 HHHHH HffffHH HHtfffH HfHUHf HfUfffH 1 I i i I 1 10 Dec 1998 Council Report Page 2 Thu 5: 14 PM City of St. Joseph Novelber 13 through December 10, 1998 This This Current Year To Year To . Leave Pay Period Period Period Beginning Date Date Current Description Per Accrued Taken Taken Balance Accrued Taken Balance Count Elployee Name Generous, Mary Vac 3 Week 24 4.61 0.00 ffiHHffi HHHHH fHffiHH ffiHHHf HHffiffi 1 Comp Tile 24 0.00 1.00 mulUu fHUffiH HffiHfH fHHHffi ffiffiffif 1 Sick Leave HHffifH ffHffifH 0.00 205.00 96.00 23.00 278.00 1 Vac 3 Week ffiHHffi IHHHffi 0.00 160.00 110.64 33.25 237.39 1 COlp Tile HHHHH HHfHffi 0.00 70.25 39.37 19.50 90.12 1 Holiday Bal fHHUHf HHHffH 0.00 8.00 12.00 20.00 0.00 1 -- -- - .-. -, . .... ",. ,.. ~ - 8.61 1.00 0.00 443.25 258.01 95.75 605.51 7 Totals Elployee NaBe Generous, Mary E.ployee NaBe Gustin, Virginia Sick. Leave 24 4.00 0.00 HUHHH ffiHHffi fHB*UH HHfHHf HHHHH 1 Holiday Bal 24 0.00 40.00 HHHHH. ***HfHH fHHHfH IfHHHH fHHHfH 1 Sick Leave HHfHHI ***fHHH 0.00 439.50 96.00 0.00 535.50 1 \lãC 3 Police 'fl""'f* IH**HII* 0.00 120.00 0.00 110.00 10.00 1 Ho !iday Bal H'HHH' HHHHH 0.00 5.00 100.00 105.00 0.00 1 Comp Time HHHHH ********** 0.00 54.00 46.00 69.50 30.50 1 ---- -- -- ---- ---- ------ ---- - 4.00 40.00 0.00 618.50 242.00 284.50 576.00 6 .. Totals Employee Name Gustin, Virginia Esployee Nale Lindgren, Brad Sick Leave 24 4.00 3.00 'fHfHHfHHHHH HHHHH *H**Hffi *****ffiH 1 Holiday Bal N 0.00 50.00 HHfffiH *HH**** fHfHHH mmXlH Hffi*HH 1 CùmpTime 24 0.00 40.00 Iff*H**** ********** HH****'* *"H'ff** **fH"'** · 1 Sick Leave ******ffi' ****fH*'* 0.00 333.70 96.00 43.00 386.70 · 1 Vac 3 Police ***"'1'*' **Hf**ffi 0.00 120.00 0.00 80.00 40.00 1 Holiday Bal 'II""'" H*'****'* 0.00 16.00 100.00 116.00 0.00 · 1 COIP Time *HI***f" *f'fffi*** 0.00 82.75 g3.75 166.00 10.50 1 -- ---- --- ----- ------ -- - - 4.00 93.00 0.00 552. 45 289.75 405.00 437.20 7 Totals Esployee NaBe Lindgren, Brad EJployee Na~e ~1arthaler, Jil Vac 4 wk +2 24 6.75 24.00 fffiHffi' ffii*ffftf f'ff'ff+f* *fffff****f"*"'!f' 1 Sick Lem ffffff.fftJ **'ff.fff** 0.00 720.00 0.00 0.00 720.00 1 'lac 4 ¡~k +2 t'ff*f*!f* +flil!f*'f 0.C0 210.00 162.24 153.00 219.24 · 1 !;Jliday ~al lliff**f** **!**!*!** Me 0.00 12.00 12.ØØ 0.00 1 , CQ§P ;~!e ffffffff*f fltfff!!ff M0 37.00 12.20 5.00 44.ØO · , - - - -- ---- -- -- - 5.75 24.00 0. ~0 967.00 186.24 170.00 983.24 5 Totals Employee Naae Marthal ~r, Jil . Elployee Na3eMeyer¡ Brad Sick Leave 24 4.00 6.00 HHHHH H!+ffUff HHHHH HffiH+f! HHHHH 1 , 10 Dec 19'38 Councill Report Page 3 Thu 5:14 PM City ofS~. Joseph . Noveøber 13 through Decesber 10, 19'38 ) is This Current I Year To Year To Leave Pay Peliod Period Period ,Beginning Date Date Current Description Per Accrued Taken Taken ¡Balance Accrued Taken Balance Count E2ployeeNale Meyer,Br~d Holiday Bal 24 ;.00 50.00 *1111(1111 ~*Ii***** 1111111111 ******ffff *fffffi*** 1 COlp TiRe 24 .00 3.00 *111111(.f ~********* 1111111111 *ffffftf** *********' 1 Sick Leave ******f*** **ffffli** 0.00 1 391.00 96.00 15.00 472.00 1 Vac 3 Police ******r** Ii******** 0.00 1 160.00 0.00 140.00 20.00 1 Holida~ Bal **H**~*** ****fffffi 0.00 1 15.00 100.00 115.00 0.00 1 COlp Tm ****f********'*** 0.00 i 32.50 21.00 42.50 11.00 1 --- -- ---- I ---- -- -- - - 14.00 59.00 0.001 598.50 217.00 312.50 503.00 7 T.tals E.pl.y.. Mal) Mey.r, Brad Elployee Name Stapleto , Rachel I Vac 4Week 24 6.15 0.00********** !****fffffi *ffff***1i ********** H*****Ii* 1 COlp Tile 24 0.00 5.00 ***liffif***Hffff** ***HfH** ********H *fHmH* 1 Sick Leave ***** **** ********** 0.001 720.00 11.00 11.00 720.00 1 tlac 4 Heel: Hi ********** 0.001 200.00 147.60 112.50 235.10 1 Cosp Ti ae HH* . *** *****liH* 0.001 80.00 7.50 50.75 26.75 1 Holiday Bal n*** **** ***ffiHH 0.001 0.Ø0 8.00 8.00 0.00 1 , ~~; ;~~ ___ i ____ ------ ---- ----- - 0.00! 1,000.00 174.10 192.25 981.85 6 otals ElployeeNale Stapleton, Rachel Elployee Name Swerski, Mike Sick Leave 24 4.00 0.00 ****f*****!********** ********** ********** *******1+* 1 I Vac 3 Week 24 tGl 0.00 *****1+***1 H****************** ********** H***Hffi 1 COlP Tiße 24 M0 4.00**********: ********** ********** ********** ********** 1 ! I Sick Leave **fi fiff* fi**fffffl U0 504.00 96.00 0.00 60U0 1 Vac 3 ~eek I UH UH* HHHHH M0 120.00 110.64 112. 00 118.£4 1 I Cosp Tine Iff·* fI*f* 1**ffH*** U0 7.Ø0 50.50 51.5Ø 5.00 1 I He liday Bal u HH* ********** 0.00 U0 0.00 0.00 0.00 1 - --- - - ---- - - 8.61 4.00 U0 531.00 257.14 163.:0 724.54 ., I Totals Eoployee Na e Swerski, Mike i E~ployee ~aae Taufen, Dick , I Vac 5 7.69 I 24 0.00.· umfH*t. HfiHHH HHfHH* H**HHH HHHHH ~ ¡ Vac 5 *H*I . H ****HHH 0.~ 261. Ø0 184.:5 15UØ 288.55 , ! Sick Leave ***î****** ********1* 0.00 720.00 0.00 U0 720.~0 1 I1Jliday 331 0.00 0.00 15.00 16.~ 0.00 , ***tHff*t I**HI**** ¡ I C~lp Tine fHfH**** HHHHH U0 79.00 70.00 591 ~~ 90.00 1 I --- -- ! -- ---- ----- --- - 7.;9 Ø.00 '3.20 1,060.00 ~7Ø.56 232.00 1,298. :6 c: " .tals Esployee N Ie Taufen, Dick ~JplJyee Nale Weyren ! Judy I I I i liae 4 Week 24 5.15 ~.00 *******f** m**Hffi **+I+I**f* ***ff*lm *1**1**1** 1 ! I 1 I 10Dec 1998 Council Report Page 4 Thu 5:14 PM City of St. Joseph Nomber13through December 10, 1998 . This This Current Year To Year To leave Pay Period Period Period Beginning Date Date Current Description Per Accrued Taken Taken Balance Accrued Taken Balance Count Elployee Nale Weyrens, Judy Comp Tile 24 0.00 1.50 nmnm HHHHH fHHHHf fHfHHH .HfHHHf 1 Sick leave ftfffffHf fftffftfff 0.00 720.00 0.00 0.00 720.00 1 Vac 4 Week fffffffHf HHHHH 0.00 200.00 147.60 45.00 302.60 1 Calp Ti Ie fHHHHf ftfHHHf 0.00 80.00 3.00 4.00 79.00 1 Holiday Ba1 HftffHH HHHHH 0.00 0.00 4.00 4.00 0.00 1 - - -- --- - -- --- - 6.15 1.50 0.Ø0 1, 000.00 154.60 53.00 1, 101.60 6 Totals Esployee Nale Weyrens, Judy Employee Nale Young, Jeffrey Holiday Bal 24 0.00 50.00 HHftffH fHHUftf *HHHfH HHHffff HHHHH 1 Sick leave ftfHftfH HfHHUf 0.00 720.00 0.00 0.00 720.00 1 ~ac 4+2 Pol HHUHH fHum*, 0.00 250. 00 -30.00 140.Ø0 80.00 1 Hal iday Bal **HUHH *,fHH*** 0.00 25.00 90.00 115.00 0.00 1 Coap Tile *HHHHf **HHHH 0.00 90.Ø0 46.00 60.00 76.00 1 -- -- - ------ -- --- ---- - 0.Ø0 50.00 0.00 1,085.00 106.00 315.00 876.00 5 Totals Elployee Nale Young, Jeffrey . --- -- -- ------ ---- ------- ------- - Brand Total 78.73 386.00 0.00 9,057.2Ø 3,~44.37 2,907.00 9,194.57 B7 . i I . ~"'~ C'\ -<"'11.{"1 00 OÓM""'; M 01"'\0 "'" \O-j I() ..; (ß i II II ,II ~~~ "''''0 t---t"!"""" 00 :>0< >< 0- ~ I õI .... 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P-. f--o c.:::; ~ 0 0 <C f--o u... C\ ::..> ¡-. {/J f--o ç¿ ........ ¡::¿ u ¡.-.. z > > OJI ¡...... ¡.-.. ~ z ~ W f-- ~~ ~~ ~~ u~ ~E wOC ; ~æ ~8 J ;,~ x xx x oc x 00 x x OC~ 00 oc ~~ ~~ ~ ~~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ ~~ œ- __ _ = - _ = == _ = == . , . TIon /Jie1fetz ;¡:, u¡'lighin~ !lnc. St.9oseph ,!\Jewsleade'l - Sa'lteU ,!\Jewsleade'l Sau.k "RapldsV"Rlce ,!\Jewsleade'l -jJtu.Slc &. 'ða1tce ,!\Jews i Dec. 8,1998 St. Joseph Cit)1 Councilors c/o St. Joseph rty . P.O. Box 668 SI. Joseph, M156374 Dear City Colcilors, We are reques ing the City of St. JbSeph name the St. Joseph Newsleader as its legal newspaper starting January 19~. J i ¡Uring the pa t year, the SI. Josep~ Newsleader has taken various steps (distributed weekly a minimum of eight ges of less tfan 75% advertising and at least 50% of local community news, to name afew) toward becoming a legal newspaper. We've met all req4irements set forth by the state of Minnesota as well as standards required by the Minnesota Nekspaper Association! of which we are a member. Rates for legal advertising are as fol~ows: $5.10/column inch. Keep in mind we do cover 100% of your constituency. I Should you c oose to do so, we W~Uld appreciate all legals be directly e-mailed (no attachments or separate files) to vonmyrpu1JI@AOL.com. I If you have an~ concerns or qUestio~ regarding legal status, please don't hesitate to call me at 363-7741. Thank you for your cons·lderation in thismatt~r. I Sincerely, i ~. ^~ !JM ~ Janelle Von Binnon , Publisher I I I i I I . I ! I Janelle Von Pinnon, Publish~r - P.O. Box 324 - St. Joseph MN 56374- 320-363-7741/1-800-386-2261 I I I < . .. . CHAPTER 28 Where to go for information Whatever stage of record-keeping/reporting a city is in-- manual, thinking about automation, planning, implementation, updating, expanding--one source of information is the Intergovernmental Information Systems Advisory Council (IISAC). IISAC assists all types of Minnesota governmental units with computer operations and planning. . Official newspaper Min~. Stats. §§ 412.831; The statutory city code provides that the council of each 3311.01, subd. 8; 331A.02; statutory city shall annually, at its fIrst meeting ofthe year, 331 .04; 331A.06. designate a legal newspaper of general circulation in the city as its offIcial newspaper. City charters usually contain similar provisions. The qualifications for an offIcial newspaper are established by law, and only a newspaper that qualifIes may be selected. The statutes also set the fees for legal publication. The requirement that the designation be made at the initial meeting of the year is probably only "directory." Ifthe council . fails to make the designation at the fIrst meeting it may do so at a later meeting. A. . op. 471g (Mar. 19, 1962). There is no authority in the statutory city law for the designation of an offIcial newspaper for a period longer than one year. Until a council takes action to designate an offIcial newspaper, however, the designation by the prior council will probably remain in effect. Statutory cities may change their designation of an offIcial newspaper at times other than the fIrst council meeting of the year. If the official newspaper is published in the city, any official publication of the city should appear in this newspaper. If the official newspaper is published elsewhere, however, this may not be true, particularly when another newspaper is published in the city. If the offIcial newspaper is published elsewhere, the information the city must publish varies depending on the kind of offIcial matter involved, as for example, the following: Mi n. Stat. § 412.191, subd. 4. · Ordinances. The city must publish at least asummary in the official newspaper, regardless of where the newspaper is published. Statutory cities have the authority to summarize ordinances. Home rule cities may amend their charters to authorize summaries of ordinances. . -.-- -.- ------ ---,-_._------~--------._._---_._--- 681 . .. .," HANDBOOK FOR MINNESOTA CITIES Minn. Stat. § 412.281. · Annual financial reports. If the official newspaper is . published in the city, the annual financial report must appear in it. If it is published elsewhere and there is a newspaper in the city, the financial report must be published in.the newspaper in the city. The financial report need not then be published in the official newspaper, but it may beat council option. If no newspaper is published in the city, the annual report must be posted and need not be published at all. However, it may be published in the official newspaper. Minn. Stat. § 412,191, suþd. 3. .. Council proceedings. The council must publish; within 30 days of a meeting, the official council proceedings, a summary of the proceedings, a condensed version of the minutes or, as an alternative to publication, mail at city expense a copy of the proceedings to any resident upon request. The law does not specify whether the city mustuse the official newspaper, thus, it is likely that a city newsletter would be acceptable as a vehicle for publicizing council proceedings. Cities under 1,000 population, according to the latest federal census do not fall under this law and are free to make their own decisions on whether and where to publish council proceedings. Minn. Stat. §205.16. · Notice of election. The notice of the city election may be . posted and must be published, except that Fourth Class cities (under 10,000) may choose to post and not to publish. The official newspaper is an appropriate medium of publication no matter where it is located. The city must publish or post notice of a special election, as for city elections. Various other election notices,.such as the notice of the first and last days for filing affidavits of candidacy, must be published regardless of the city's population. · Resolutions. In general, resolutions need not be published (with certain exceptions such as resolutions in connection with special assessment proceedings). If the city chooses to publish, the official newspaper is an appropriate medium. Minn. Stat. § 471.6965. · Budget summary. Annually, upon adoption of the city budget, the city council must publish a summary budget statement in the official newspaper of the city or, if there is none, in a qualified newspaper of general circulation in the city. The statement must contain information relating to anticipated revenues and expenditures and enable comparisons with the current year. Forms for the budget summary are available. from the· state auditor. . 682 - . ~ · CHAPTER 28 In home rule charter cities, charter provisions often require the same kind of publication as for statutory cities. Where publication is required, the clerk may proceed to make the publication in the official newspaper without specific direction from the council. Where any one of several newspapers will be an appropriate publication medium for a particular city matter, however, the council should make the choice of newspaper for the publication. If the council doesn't chöose a paper andthe üffid<il newspaper is an appropriate medium, the clerk should publish the item in this newspaper. The council can settle any doubt about this matter by directing the clerk, through the resolution designating the official newspaper, to publish in the official newspaper all items the city must publish where the official newspaper is a satisfactory publication medium. Jew II Belting Co. v. Village of It is unwise to make the clerk responsible for the selection of a Bertèa, 91 Minn. 9, 97 N.W. newspaper for the publication of a particular official item that 424 (1903). may be published other than in the official paper. This selection virtually amounts to a contract for printing and comes · within the general statutory requirement that every contract must be pursuant to authority secured from the council. No single official of the city may do this. Where the law requires an official matter to be published in the official newspaper, publication elsewhere will not sufficiently meet legal requirements. For example, an ordinance not published in the official newspaper is probably not valid. How this chapter applies to home rule charter cities Most of this chapter applies to charter cities. The section on Official newspapers is of limited applicability to home rule cities. · ~-~--_...., - .-,--- -.-~.-"._-.--^'..~------.----------.-~-.--- 683 I . . . . . . hi I . ; I Page 1 of8 .getstatc ap.p at WWW.reVlS0fT. eg.state.mn.us . Minnesra Statutes 1998, C1apter 331A. Copyright 1998 by the Office of Revisor of Statutes, State of Minnesota. I ==331A 01 , 31A.01 Definitiorts. , bdivision 1, Scope. As used in sections 331A.01 to 11, the terms defined have the meanings given them except herwise expressly provided or indicated by the context. S bd. 2. Known bffice of issue. "Known office of iSSU~"I!leanstheprinpipalOffiCemá.intairied by the pUbÙsher or mana~ing officer durirg a newspaper's regular business hours to gath~r news and sell advertisements and subscriptions, whether or n t printing or any other operations of the newspaper are cond cted at or from the office, and devoted primarily to busi ess related to the newspaper. A newspaper may have only one ,nown office of i¡Sue. S~bd. 3. Local public corporation. "Local public corporation" means a county, municipality, school district, or any ~her local political subdivision or local or area district, commission, board, orauthority. Subd. 4. Municipality. "Municipality" means a home rule !charter or statu~ory city or town. . SUbd. 5. NewspaJer. "Newspaper" means a publication issueb regularly by the same person or corporation, or a succel sor, whether thê name of the publication is the same or diffe ent. i I i d. 6. Proceedings. "Proceedings" means the nee of all offiqial actions taken by the governing body of a loc I public corporation at any regular or special meeting, and a~ Inini~um includ~s the subject matter of a motion, the perso s mak~ng and sesond~ng a mot~on, the roll call vote on a motio, the character 1of resolutions or ordinances offered, incluiing a briefdesqription of their subject matter, and whethrr defeated or a90pted. Sulbd. 7. Public :notice. "Public notice" means every notic! required or authorized by law or by order of a court to be pu Ii shed by a qua~ified newspaper, and includes: I I (a) every publicati'on of laws, ordinances, resolutions, finan~ia.l information,! and proceedings intended to give notice in a particular area; (bJ every notice and certificate of election, facsimile ballo , notice ofrefependum, notice of public hearing before a gover,mental body, and! notice of meetings of private and public bodie required by law; and ! (c) every summons, order, citation, notice of sale or other notic which is intend~d to. inform a person that the person may . or sh 11 do an act Or exercise a right within a designated perio or upon or by aidesignated date. (d) this subdivisioh contains. no independent requirement "",. , ..) . . . getstatcJp.Pl at www.revisJJeg.state.mn.us Page2of8 " for the publication df any public notice. ~ I I S bd. 8. Qualified newspaper. "Qualified newspaper" . mean ·.·"newspaper wh~Chcom¡>l.ces with aHo< thepra"isians 0< sect~on 331A.02. The followingte~s, when found in laws . refetringtoi thepubJlication of a public notice, shall be taken to m;an a qualified newspaper: "qualified legal newspaper," "leg I newspaper," "qfficial.newspaper," "newspaper," and "medtUJn of official ~nd legal publication." S bd. 9. seconJary office. "Secondary office "means an office established by a. newspaper in a community other than that in which its knqwn office of issue is located, in the same or ap adjoining countj,y, to enhance its coverage of and service to tratcommunity, open on a regular basis to gather news and sell advertisements c:1nd subscriptions, whether or not printing or. ar o'her. operations. of thene"spape. areconduct¢ator . from the. office, andldevoted prirparily.to budnessniatedto the ewspaper. i Subd. 10.. Summary . "Summary" means an accurate and intetligible abstract or synopsis of the essential elements of proceedings, ordinances, resolutions, and other official actitns. It shall bè.. written in a clear and coherent manner, and hall, to the ex~ent possible, avoid the use of technical or legal terms not genex;ally familiar to the public. When a s1.ry . is published,l the publication . shaH clearly indica te that the published m~terial is only a summary and that the full text is available for public inspection at a designated locafion. A summary published in conformity with this section shal . be deemed to fulfill all legal. publication requirements as . comPtetelY as if the lentire matterwh~ch was summarized had been publ shed. No liabi1Jity shall be asserted against the local publ c corporation i~ connection with the publication of a SUmm ryor agenda. H ST: 1984 c543 ~ 20;1986 ~444 : ==331A 02 31A.02 Requirem~nts for a qualified newspaper. ! Sbbdivisionl. .IQualification. No newspaper in this stat· sþall be entitled to any compensation or fee.for pUbltshing any publiq notice unless it is qualified as a medium Of.. 0f<ioial and..l.ega~. PUblication...A newspaper. that.. is . ~ot qualfied must> inform a public body that presents a public noti e for publicati~n that it is not qualified. To be qual fied as amediurq of.. official and legal publication, a news:aper shall: : (t) be printed in !the English language in newspaper .format and n column and sh~et form equivalent in printedspace.to at leas; 1,000 square inches; I ( .) if a daily, . be! distributed at least five days each week or Hnot "dai!IY, be distributed at leastonceeaoh w.·~k, for 10 weeks each yea!r . In any week in which a legal holiday is incl'ded, not more t~an four issues of a daily paper are I. I necefsary; ( ) in atleasthallfof its issues each. year, have no more . than?S percent afitF prinj;ed sp"ce compqsedaf advertising matefial and paid pub:lic notices. In all of its issues each year have 25 percentl, if published .rnore often than weekly, or getstatchap.pl at www.revisor.leg.state.mn.us Page30f8 50 percent, if weekly, of its news columns devoted to news of local interest to the community which it purports to serve. Not more than 25 percent of its total nonadvertising column inches . in any issue may wholly duplicate any other publication unless . the duplicated material is from recognized general news services; (d) be circulated in the local public corporation which it purports to serve, and either have at least 500 copies regularly delivered to paying subscribers, or have at least 500 copies regularly distributed without charge to local residents; (e) have its known office of issue established in either the county in which lies, in whole or in part, the local public corporation which the newspaper purports to serve, or in an adjoining county; (f) < file a copy of each issue immediately with the state historical society; (g) be made available at single or subscription prices to any person, corporation, partnership, or other unincorporated association requesting the newspaper and making the applicable payment, or be distributed without charge to local residents; (h) have complied with all the foregoing conditions of this subdivision for at least one year immediately preceding the .date of the notice publication; (i) between September 1 and December 31 of each year publish a sworn united States Post Office periodicals-class statement of ownership and circulation or a statement of . ownership and circulation verified by a recognized independent .. . circulation auditing agency covering a period of at least one year ending no earlier than the June 30 preceding the publication deadline. When publication occurs after December 31 and before July 1, qualificationshall.be effec:tive.fromthe date of the filing desc.ribed in paragraph (j) through December 31 of that year; and (j) after publication, submit to the secretary of state by December 31 a filing containing the newspaper's name, address of its known office of issue, telephone number, and a statement that it has complied with all of the requirements of this section. The filing must be accompanied byafee of $25. The secretary of state. shall make available for PUblic> inspection a list of newspapers that have filed. . Accepté!I1ceiofafiling does no.t constitute a guarantee by the state.<that any other qualification has been met. Subd. 2. Earlier qualification. Newspapers which have been qualified, on May 20,1965, as mediums of official and legal publication shall remain qualified only if they meet the requirements of subdivision 1, except as follows: (a) If on May 20, 1965, any newspaper is a > qualified medium of official and legal publication but is print~dinaforeign language, or in. English <and a foreign language, and otherwise qualifies as· a medium of officiaL and legal publication pursuant to the requirements of subdivision 1, it shall be a medium of official and legal publication so long as. if otherwise qualifies . pursuant to the requirements of subdivision 1. (b) If on May 20, 1965, any newspaper has been circulated . I !' - getstatchap.pl at www.revisor;Jeg.state.mn.us Page 4 of8 . in aid near the muni~iPality which it purports to serve to the extet of at least 240 but less than 500 copies regularly . deliyered to paying s'ubscribers and otherwise qualifies as a medium of official and legal publication pursuant to the requirements of subd~vision 1, it shall be a medium of official and iegal publicatiod 50 long as at. least 240 copies are regut.arlY so circulated and delivered and it otherwise qualifies pursrant to the requilrements of subdivision 1. Sïbd. 3. Publication; suspension; changes. The foIl , wing circumstances shall not affect the qualification of a news~aper, invalidat~ an otherwise valid publication, or invalidate a designation as official newspaper for publication of ctunty board procdedings, () Suspension of 'publication for a period of not more than .thre+consecutivemoriths resulting from the·destì:uëtionof its knowf office of issue, equipment, or other facility by the elements, unforeseen laccident, or acts of God or by reason of a labor dispute. i (b) The consolidation of one newspaper with another PUblfshed in the sarod county, or a change in its name or owne ship, ora temp¡rary change in its known office of issue. (c) Change of the !day of publication, the frequency of pUbl~cation, or the ¿hange of the known office of issue from one place to another within the same county. Except as provided in thisj subdivision, suspension of publication, or a change of know office of issu¿ from one county to another, or failure to main ain its known office of issue in the county, shall deprive . a nespaper of its s~anding as a medium of official and legal publ'cation until the newspaper again becomes qualified pursuant to s bdivision 1. S bd. 4. Decla~atory judgment of legality. Any perspninterested inlthe standing as a medium of official and lega~ publication ofla newspaper, may petition the district cour in the county in which the newspaper has its known office of i~sue for a declaratory judgment whether the newspaper is qual'fied as a medi~ of official and legal publication. Unless fileb by the publish~r, thepeti tion and summons shall be served on t e publisher as tn other civil actions. Service in other cases shall be made by publication of the petition and summons once~each week for t~ree successive weeks in the newspaper or news apers the court!may order and upon the persons as the court may âirect. Publications made in a newspaper after a judgment that it is qualified! but before the judgment is vacated or set aS~dle s~a.LL be:ralld 1 Except as prov~ded ~~th~~ SUb~Ivls~~m, :~:j~~~~~rI':.\_~;;.L:.:::;~r~_u~~~m:~;~_::C1: ana 1:ne rU.Les or: C~VH r:-~~~ ~--~~ ~u___ -r:-r:--{ -~ ..........- ......._............,....... HIST: 1984 c 543 $ 21; 1985 c 174 s 1; ISp1985 c 13 s 315; I 1987 c 30 s 1; 1987 ç: 286 s 1; 1988 c 682 s 42; 1990 c 395s 1; 1991 c 205 s 17; ~199 7 c 137 s 13 ==""'],0" 331f\.03 Where notice published. Subdivision 1. ¡Generally. Except as provided in . subdivision 2, a public notice shall be published in a qualified newsþaper, and except as otherwise provided by law, in one that is likely to give notice in the affected area or to whom it is directed. When a stàtute or. other law requires publication in a ¡ I I I i I i ..( .. ..~ . . . ·1 I I . 'RESOl.UTION OF FINDING i I The request of Leo Buettner f<;>r a rezoning request came before the Planning Commission at a public hearinglheld on November 9 and continued on December 7, 1998. The purpose of the hearing was to consider rezoning a parcel of property from current Industrial to General Business. The Rezoning is being réquested to allow cOmIDercial development of Lot 1 Block 3 Buettner Industrial Park. The prferty is legally descrißed as fullows: The property is legally described as Lot I Block 3 Buettner Industr al Park. I The prrosed plat has been s~bmitted by Leo Buettner; 5855 Ridgewood Road; 81. Cloud MN 56303. Notice ¡Of this ma~er was dull served and published. In consideration of the info~ation presented to the Planning Commission and its application to the ComPrFhensive Plan and Ordinances of the City of 81. Joseph, the Planning Commission makes the foUo . g findings: 1. The rezoning request is a result of negotiations between the St. Joseph Economic Development Au~hority and the property owner. The property owner is assisting the City with the Industri~l Park Development and as part of that process would like to develop Lot 1 Block 3 commerqially. I 2. The Planning Cdmmission will be reviewing the Zoning District along Hwy 75 with the . I anticipationofcreating a new district which would allow commercial development. ! There ore, based on the abo~e fmdings, the Planning Commission makes the foUowingrecommendation: < ! I I Approve the rezoning of Lot 11 Block 3 Buettner Industrial Park from current Industrial to General Busin ss.' 1 . . . . . "> · RESOLUTION OF FINDING The req est of Casey's General Store for a Special Use request came before the Planning Commission at a pUDlic hearing held on December 7,1998. The purpose of the hearing was to consider issuance of a Varianc~. The Variance is being requested to allow construction of a pylon sign. St. JOSlPh Code of ordina~ces 52.13 subd. 11 (a) states Business or Industrial signs may be erected,. attached or painted onto a structure, and maintained in conjunction with a commercial or indu~trial use provided that the area on one side of all such signs erected on one street frontag1e of any one premises, shall notexceed fifty (50) square feet. The property owner is requeS¡ting to erect a pylon :signwith a surface of 83.4 feet, requiring a thirty-three and four tenths foot variance: . : The.pr1lperty is legally descriJed as follows: The property is legally descr. ibed as Lot 1 BlOC. k 1 Roske Addition. ¡ i The reRuest has been subrriitted by Casey's General Store, Inc, One Convenience Boulevard, Ankeny IA 50021-8045. T,he property is owned jointly by the City and Township of St. Joseph, pO·Bdx668, St. Joseph MN 56374. Notice bf this matter was dUI) served and published. In con~ideration of the infonn~ion presented to the Planning Commission and ~s application to the Comprehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the · followi g findings: I St. Joseph Code of Ordinances 52.7 subd 2(c): That granting the variance requested will not confer on the applicant any special privilege that is denied by this Ordinance to other lands in the same district. . : Finding: The City has in the past allowed such signs to be constructed and the petitioner would be denied that same right. St. Joseph Code of 0rdinances 52.7 subd 2(d): That the proposed variance will not impair an adequate supply of light and air to adjacent property, or diminish. or impair established property values within the surrounding area, or in any otherrespect impair the public health, safety or welfare of the residehts of the City. Finding: T~e alternative ground sign proposed which could be constructed under the guidelines of the Ordinance may impair surrounding qualities. I Actual Sian Size: The portion of the structure for the sign which will be used for advertising is less than 50 feet. The remaining 33.4 feet is in the structure to hold the sign. I I Therefore, based on the abyefindings, the Planning Commission makes the following recommendation: APpro~al of the Variance request of 33.4 feet to allow construction of a pylon sign. , · I ¡ I J f : . RESOLUTION OF FINDING . The request of Casey's General Store for a Special Use request came before the Planning Commission at a public hearing held on December 7, 1998. The purpose of the hearing was to consider issuance of a Special Use Permit. The Permit is being requested to allow a convenience store in a General Business Zone. St. Joseph Code of Ordinances 52.20 subd 3(d) allows for the following Special Use Permit:. Multiple Family dwellings provided that the use either adjacent to or provides off-street parking and there is no conflict with adjacent activities. The property is legally described as follows:Theproperty is legally described as Lot 1 Block 1 Roske Addition. The request has been submitted by Casey's General Store, Inc, One Convenience Boulevard, Ankeny IA 50021-8045. The property is owned jointly by the City and Township of St. Joseph, PO Box 668, St. Joseph MN 56374. Notice ofthis matter was duly served and published. In consideration of the information presented to the Planning Commission and its application to the Comprehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the following findings: The proposed use is consistent with the standards for a Special use Permit as stated in St. . Joseph Code of Ordinances 52.8 subd 4 (a-k). Therefore, based on the above findings, the Planning Commission makes the following recommendation: Approval of the Special Use Permit as requested. . Jwl,:.Q, 1eeQ p_~ I r I ,- f' . CITY .OF ST.· JOSEPH 21 First Avenue Northwest . PO Box 668 I St. Joseph, MN 56374 320-363-7201 DEVELOPMENT REVIEW APPLICATION I IiJnt: Cáey'5IG~5k-.-~~ Owner: Case,s (;eneral Stors, Inc. A (Con act Purchaser I .t5t~ Address: P.O. Box 3001 Address: ./. 6750::1-1 - ?a/fS' Ankeny, IA 50021-8045 515/965-6502 .x I Conditional Use Permit Vacation of ROW/Easements Variance I Non-conforming Use Permit Planned Unit Development Rezoning Sign Subdivision TOTAL FEE $ Þ"O Date fee received Date>a lication received . PETIT¡IONER MUST PROV'PE THE FOLLOWING . A list and mailing labels of all property owners within 350 feetof the boundaries of the property. (~iS informationmust be obtained from the Steams County Auditors Office) Caw) ~\o - 39(;)0 . T . enty-one full size folded copies of the plans. o "Íyment 01 alla~ciat~d fees must be maQe in full wI1en application is made. This ~PIi""tion muSt be CO~Pi.etedin full. and be tYPewritten 0' clearly Pnoted and must be acco panied. by all informat,ionand plans required. by applicable City Ordinance provisions. Before filing this a . plication, you should confer with the Planning Department to determine the specific ordinance and proceCiural requirements applicable to your application. A detirmination. ofcomplet~ness of the application shall be made within ten businessdaysofthe applidation submittal. A written notice of application deficiencies shall be mailed to the applicant within ten bilisiness. days of application. This il to certify that I am m1aking application for the described action by the City and that I am respdnsible for all City requirements with. regard to this request, This application should be processed in my n meandJarrrthe partywhom the City should contact regarding any matter pertaining to this appli, tion.1 have attached a copy of proof of ownership (either copy of Owner's Duplicate Certificate of Title, Abstract of Title orpufchase agreement), or I am the authorized person to make this application and t e fee owner has also signed this application. I .\--- Octol:er.28, .1998 Sign ture of Appli t slKnust, Caseis(;eneral Stores, Inc. Date . ¡'lg-J!~ì'2¥-''- Octol:er 28, 1998 Sign I tureof Fee Owner Lys Knust, Casey's (;eneral Stores, Inc. Date i I I ¡ I I I . PROJECT NAME: LOCATION: LEGAL DESCRIPTION: ., , I LOT SIZE: PRESENT ZONING: REQUESTED ZONING: - REQUESTED LAND USE Ævs/~JJ DESIGNATION: ~~¿ SETBACK REQUEST: " - REASONS FOR REQUEST: Caseis is requesting the approval of a Conditional Use Pemit to allow for a convenience store with gasoline pumps and prepared foods. Caseis is also requestfng a 33.4 SF pylon 519 variance fran the required 50 SFallOi\ed by city code. AREA REQUIRED BY REQUESTED BY VARIANCE ORDINANCE PETITIONER REQUESTED 0 0 0 NA None .D 83.4 SF 33.4 SF . -y . + oPP.5 f,¿ e.a. STAFF NOTES: . ~ . I PYLONI SIGN DUAL PRODUCT SINGLE PRICE SIGN i I I I H - -1-:- -- . . ..0 ... J I ~ ¡:'I¡ . IT - - y... I f I ¡:'I¡ ~ N "- I .... I I I i . r--- 'CASBY'S ~ I .......... - r--- I .... Ü1 J: I 0 I ~ i:iJ . Õ ::t: i GENERAL [STORE ::t: I - <.:) ..J i:iJ ~ -I - J: -- 0::: II UN~E!] I Z w tOb <.:) 6 ëii II I Ñ ~ I ,.... - ¡ I, - ,.... I SlP'!R UNL I I ii1 C'J I I c N 1.02 ~ -- !I I I I~ - I ,.) I +4 I ¡ I I - 9' -5i r I I I I . <D I c.9 OIJT1E i " CUPLE( wI , WE-\THER , u.. PROOF (¡~ C!MR j -::5 :1j" ~-r- T to; P I ¡-- -""']- . I I I . I I CONCREïTë: SASE I I CONCRETE SASE I BELOW GRADE BELOW GRftDE L-__l--~ L-___..J I I i I .-. -- J ~ ~~ . ~! ~i ' . i!~ h ~ h~ f¡;¡ li~ .. ;~§ ~h F " !l ~~i- : ~*'- '" ! q ip : ~~- N . IIUUiM in!U1ii ::ì"~~~" ~~~I\ . 'iii" ... ~U~~~· ~i ii¡jfi-:·~a 1i1i1i=EŠIiIi~ ¡:I¡:I;:¡Û¡s;:¡¡:I .i;:¡;:¡ ¡¡; t' ~ ~ !a::E ø- M ~~ ~ g~ 9 ~:~ . S~:o · ,...,z Rfo-" iI: 0 c:O ~z ~~ !.II~ ð ::; ª ,., " . I:'. " I,,' ~ ~~~- 7-, ~ 0 ~ ~ " ~ ~~- ë! I'" ® ;!;P o 1'" ~("') :21 P~- C'> :a en' "" > ... c: ~ n 7 ~ "I · em ~~ - · ':;?!~'-<e.! ; ... ~UJ ¿, ---. o .("')- '-oJ ::z: Ig'O ~ > Q: .. :z: CIJ. ~ 8 g~ ~ M :z:-c ~ ;¡,..~~ ~ c: :::r._ n - 9 [?iÈ ~ CIJ. o .." UJC') :z: _oc .....,. c~<% 0= N :5""ë:ijd ;;1.,'" ¡g !!Igõ·,!AI» ~ ~!'::z: [- ~ @ , ' . ~ t·" ~.' f~'..' ' ~.' " ''''''1'·'·'' R! I~~ I ¿ ~~. "' ,~ ~-'I<Z)~~~ W'-'/>' :!!Cþl t-, ~.. I .'~' I ¡ii ;; 2~S;: 1"" " I \~ ~ 1 LMC 145 University Avenue West, St. Paul, HN 55103-2044 League of Minnesota Cities phone: (612) 281·1200 · (800) 925-1122 Cities promoting exceUence Fax: (612) 281-1299 · TDD (612) 281-1290 December 10, 1998 Dear Newly Elected Official: I'm writing to you with this special invitation to attend LMC's upcoming Newly Elected Officials' Conference! Each year, LMC designs this two-day conference to provide newly elected mayors, council members and others the information they need to get a strong start as decision-makers for the future of their cities. Experienced presenters with practical understanding of cities' issues provide up-to-date perspectives for those new in their roles as leaders in municipal government. This year, the two-day conference will be presented in 4 Minnesota cities-St. Paul, January 22-23; Mankato, January 29-30; Brainerd, February 5-6; and Plymouth, February 26-27. I hope one of the conference weekends will work for you-the Newly . Elected Officials' Conference is an opportunity not to be missed! Additionally, I encourage you to participate as a member of LMC's Leadership Institute for Elected Officials, an ongoing experience of training and support. Its purpose is to work with public officials to enhance their ability and commitment to achieve good governance in their cities. Y ou' hear more about the Leadership Institute at the Newly Elected Officials' Conference, and I hope you'll take advantage of this unique opportunity. Enclosed are materials you'll need to register for the Newly Elected Officials' Conference and to make hotel arrangements. Included are: . 1999 Newly Elected Officials' Conference Registration Form . Housing Reservation Form-choose the weekend that will work best for you Watch for another mailing from LMC early in January, 1999! It will bring you an overview of LMC and its products and services for Minnesota cities and their leaders. I'm looking forward to seeing you at the Newly Elected Officials' Conference! Sincerely, ..--; . ~od;t odie Tooley, Manager Conferences and Training AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER ." r-------------~----------------------~~-~~ I I I OPEN THE DOOR TO LOCAL GOVERNMENT--HERE'S THE KEY I I . I ~ I -- ~~ I I ~~ 1999 Conference for Newly Elèc:téd Offic:idls I Registration I Register early I I I Name Title I I I Address City State _ Zip I I Contact person Daytime telephone # . I Spouse's/Partner's name (if attending conference sessions) I I : Please check the appropriate box-the location and date for which you are registering I I I o January 22-23, Holiday Inn St. Paul East, St. Paul I I I I o January 29-30, Holiday Inn Downtown, Mankato I I o February 5-6, Holiday Inn, Brainerd I I I I o February 26-27, Radisson Hotel. and Conference Center, Plymouth I I Registration fee I I I I Advance registration $180 I I On-Site registration (if space is available) $210 I I Spouse/Partner (if attending sessions/meals) $100 I I Registration cancellation policy I I All requests for cancellation must be in writing, postmarked one week prior to the scheduled I meeting, and are subject to a $50·cancellatioQ fee. I Special needs . If you are disabled and require special services, or if you have special dietary needs, please attach I I a written description to this registration form I I L_____________________~_~_____~__________~ I . a . II r----~-------7------, r-----~---~---~-----, I I Housing Reservation Form I I Housing Reservation. Form I I League of Minnesota Cities I I League of Minnesota Cities I I Con~rence for Newly Elect8cI Officials I I Conference for Newly Elected Officials I . ! JANUARY 22-23 I I JANUARY 29-30 I ,." I HOUDAY INN ST. PAUL EAsT I I HOlIDAY INN DoWNTOWN I I ! ST. PAUL I I MANKA TO I I Name I I Name I I Tide I I I Tide I I Address I I I Address I I City I State _ Zip I I City State _ Zip I I Daytime contacJ Telephone # I I Daytime contact Telephone # I I Arrival date: Departure date I I Arrival date Departure date I I S80 Isingle (Plus tax) Important instructions: I I $75 single (plus tax) Important instructions: I , . S80....r..d..Ouble (plus tax) The hote. I.. res. erva.../iO. n. cu. I-off date is I I $75 double (Plus tax.) Th. . e. h. .ote. I. res... .e.rvation cu...t-. off date is. I I . January?~ 199~.Afterjanuary?, I I January H, 1999. After january IS, I Nu ber of nights reservanons. will be accepted If space I I Number of nights rese~nons will be accepted If space I I remains available. rem:uns available. I I ~sh to guarantee ... I I I wish to guarantee will" I d I . I . You will.recelve an acknowledgment You receive an acknow e grnent I Payme.nt for late arrival f h· I 0 C-th I I payment for late arrival f h t I no i:.·th I I 0 your ote reservanon liVm e 0 your 0 e reserva on num e o I hotel.All changes in reservations I I. hotel. All changes in reservations or I --,- Smoking ki or cancellations must be made I I - Smoking ki cancellations must be made direcdy I Non-smo ng 0 0 Non-smo ng . - di· I ·bl direcdy WIth the hotel. telephone I I - di ObI WIth the hotel, telephone (507) 345- I _ Han cap ¡accessl e (651) 731-2220. I I - Han cap accessl e 1234. I Make check pa~able and mail to: A deposit equal to one iùght's "Make check payable and mail to: A deposit equal to one night's I . I . lodging per room must accompany, , R· lodging per room must accompany I Reservahons thì h 0 r: eservations thì h 0 r: S ousmg lOrm. s ousmg lorm. Holiday Inn St. PIul East C di d I I Holiday Inn Downtown Cdi rd I re t car company re t ca company j2201BurnsAvenu Crd b I I 101 East Main Street Cd b· I I anum er afi num er St. Paul,MN 551 ~9 E . 0 da I I Mankato,MN 56002 Eo °d ..1 I Xplrat10n te xplranon ate L___________________~ L___________~_______~ I r----I·---~----------' r-----------~-~-----, I · Housing ReserVation.... Form I I Housing. Reservation Form I , . . League of Minnesota. Cities .. " League of Minnesota Cities I I Conference for Newly Elec~ Officials I I Conference for Newly Elected Officials I I I FEBRUARY 5-6 . I I FEBRUARY 26-27 I I I . HOUDAY INN I I RADISSON HOTEL AND CONFERENCE CENTER I I I BRAINERD I I PLYMOUTH I I I Name I I I Name I I Title I I I Title I Address . I I Address __~_____O__ I ¡City .. I· State. - Zip I ¡ City State _ Zip I I Daytime conta¡ct.Tflephone # I I Daytime contact Telephone # I I Arrival date . Departure date I I Arrival date Departure date I I S5~ single.. (Plus tax) Important. instructions: I I $84 single (Plus tax) Important. instructions: I I $SP double (plus tax) The hotel reservation cut-off date is I I $84. double. (plus tax) The hotel reservation cut-off date is I I !.. January 15,19990AfterJanuary15, I I Febrnaryll,1999.AfterFebruaryll, I I ... Nfmber of mghts rese~tIons. WIll be accepted If space I I Number of nights reservations will be accepted if space rem:uns available. remains available. I I I 'jVish to guarantee . 0 I I I wish to guarantee .. I Ie .I. 0 You WI.ll receIve an acknowledgment I I o. You will receIve an acknowledgment payment lor I¡te arrIval . ¡ 0 payment for late arrIval I o( your hotel reservatIon (rom the . o(your hotel reservation &om the I S ko hotel.Àll changes in reservations I I . hoteI.All changes in reservations I . _ mo m· , . Smoking N . ki· or cancellanons must be made I I -. or cancellations must be made I _ on-s 0 ng 0 0 Non-smoking . H d·1 ·bl direcdy WIth the hotel, telephone I I -. . direcdy with the hotel, telephone I _ an lcap acceSSI e (Handicap acceSSIble 'I 218) 829-1441. I I - (612) 559-6600. I I Make check p yable and mail to: A dep~sit equal to one night's I I Make check payable and mail to: A deposit equal to one night's I I R fi' lodgin.g per room must accompany I I R' lodging per room must accompany I eserva ons 0 , o· eservahons . ¡this hçuslng form. . this housing form. I Holiday Inn. CdiOt' d I I Radi ossa n Hotel and Conference Center C di· rd I . re ,car company . re t ca company I 2115 S. 6th Stre t C ·rd Ib I I 3131 Campus Drive I o anum er Card number I Bramerd.MN 516401 Eo' . d Plymouth, MN 55441 0 0 xpl~tIOn ate I I ExpiratIon date "" /'0" ..~ . . . < <I' . Stearns County Parks · 455 - 28 Ave. So. . Waite Park, MN 56387· 320/255-6172· Fax 320/255-6186 Sandy Barrett -' Sauk Centre Gary Walz - Melrose John Harren -l1reeport Tom Schneider¡- Albany Carolyn Blongih - Avon I Rachel Stapleton - St. Joseph Steve Jacobsori - Conservation Officer Roger Busch - ¡Minnesota Department of Transportation F om: Pete Theisma~ - Stearns County Parks 12/9/98 ~~ . I I I je: Countv Recreatiort Trail Ordinance # 201 Ejnclosed i~ a copy of ~e ordinance passed by tbe Steams County Board of qommissioners. The 9rdinance goes into effect on the date it is published in the St. Cloud ]imes with the minute,s of the December 8, 1998 County Board Meeting. I anticipate that this will be some time between December 15 and 31, 1998. k issue raised at the ~UbliC hearing was what hOlm is the trail open within city limits. he County does not have jurisdiction over the hours the trail is open within the city l1mits. Some of the cities that the trail goes thoügh have ordimnIces that state the spowmobiles cannot operate during certain hours. One idea would be to allow rowmobile travel onlr on the trail 24 hours a day. I you have any questi:ons about the ordinance call us at 320-290-2250 or 320-255-6172. 1 I I I ,- I ¡ I I i . #541·2349 Ii ,.....;¡ . . . , ,; ....,-. . .',. r ! . I I . AN ORDINANCEiREGULATING THE USE OF COUNTY RECREATION I 1ìRAILS,PROHIBrpNG CERTAIN CONDUCT THEREIN AND PROVIDING PENAL'FIES FOR VIOLATION OF THE ORDINANCE. ORDINANCE NUMBER 201 Ti COUNTY. BOARD OF STEARNS COUNTY ORDAINS: I 1. GENERAL PROVISIONS 1. 1 Authority I I This Ordinance is adopted pursuant to M.S. 398.34 and M.S. 375.51. The purpose of tlrlsordinance is to provide the use of County Recreation Trails in such a manner and such a means as will maximize their use and enjoyment by - the public, willIe conserving the scenery, natural and historical objects and wildlife therei,n. 1.2 Severability ! If any sectioQ, clause, provisio~ or portion of this ordinance is adjudged unconstituti~nal or invalid by a court of competent jurisdiction, the remainder of this ordinance shall not be affected hereby. , 2. DEFINITIONSi The following w6rds or terms· as used inthis Ordinance have the meanings given - . them in this section. 2.1 "Director" means the Stearns County Park Director acting directly or through , , their authOIjzed agent. 2.2 "Person" m~ans any·individual, partnership, corporation or association. 2.3 "County Recreation Trail" means any County trail so designated by separate resolution qf the County Board. 2.4 "Motorized Vehicle" means any motorized conveyance including but not limited to: Jars, trucks, motorcycles, tractors, farm machinery, four by four's, golf carts, rhinibikes, dune buggies or ATV's. This shall not include motorized wheelchairs. 2.5 ''Non motorized Vehicle" means any non-motorized· conveyance including: bicycles, uhicydes, roller blades, roller skies; wheelchairs, wagons, bicycle trailers and I motorized wheelchairs. 2.6 "Trail" means all of the land contained within the area designated as aCounty I Recreation ITrail by resolution of the Stearns County Board. 2.7 "Trail Treadway" means that part of the trail constructed for travel. 2.8 "Snowmobµe" means a self-propelled vehicle designed for travel· on snow or ice steered by skis or runners. I 3. TRAIL· HOURS Stearns County! Recreation Trails shall be open year round. . 3.1 Exception~ I 3.11 Ste~s County RecreationsTrails may be closed by order of the Director. I I I I I I I u '". .1 , '. 3.12 Steams County Recreation Trails shall be closed to snowmobiles from . April 2 to November 30. 3.13 Cities, through which the trails passes, may restrict hours of use within their jurisdiction. ' 4. PUBLIC SAFETY 4.1 No firearm or bow and arrow shaH be discharged within the trail at any time. No firearm shall be discharged into, over, or across the trail at any time. 4.2 No manner of animal trap shall be set within the trail except where designated otherwise. 4:3 On trails which allow traþþing, traps shall ri6ì besetWiihil1 tel1feet ()ftl1etrail .. treadway. , . ENVIRONIVIENTAL PROTECTION . oJ'. 5.1 No person shall disturb, destroy, injure,. damage, or remove any property within trails including but not limited to vegetation, ruins, wildlife, geological formations, signs or facilities, except edible iTuit and wild animals legally taken under the provision of sections 5.1 and 5.2 of this ordinance and vegetation unavoidably damaged or destroyed by the ordinary uses of the trail specifically permitted by these parts. Collections for scientific and educational purposes may be made after obtaining a permit fÌ'om the Director. ..0.-=. . 5.2 Refuse. No person shall burn or disposed of garbage, refuse, litter or trash within a trail. If an appropriate receptacle has not been provided, the person who brought the item onto the trail must haul it away for proper disposal. 6. FIRES 6.1 Fires within a County Recreation Trail are pennitted only in fireplaces, portable fire grills, stove or fire rings provided for that purpose. 6.2 Fires shall be attended at all times. 7. DOMESTIC ANIMALS 7.1 Pets will be permitted on County Recreation Trails. All pets shall be attended and effectively restrained by. a leash not exceeding. six feet. Such pets shall not be permitted to deprive or disrupttheenjoyment or use of any. area by another person. Pet owners are responsible for cleaning up any droppings leflby their pet. 7.2 Horses are not allowed on the trail. 8. TRAFFIC CONTROL In general. Subject to the limitations imposed by this ordinance and other duly enacted statutes,· rules and ordinances, or unless specifically prohibited by the Director, trails maybe used.for snowmobiling and the following forms of non- . motorized .recreation, hiking, bicycling, roller blading, crOsS country skiing and snow. shoeing. 8.1 Traffic Control >{ J' .-' . ¡ . 8.11 Trail signs shall be obeyed. .8 .12 Wh~n on a trail treadway, all trail users must. stay on the right half of the !trai1 treadway when meeting or being passed by another trail user. 8.13 Wh~n passing another trail user travel~ng in the same direction, a trail use~ must pass on the left half of the trail treadway and may pass only wh¿n such left half is clearly visible and is ITee of oncoming traffic for a sufficient distance ahead to· pennit such overtaking and passing to be qonïpletely made without interfering with the safety of any trail use~ approaching ITom the opposite direction or any trail user overtaken. I 8.14 AnXtrail user who isabouttoenteronto or cross a trail treadway shcµl yield the right of way to any trail user already on the treadway -~-- to be entered or crossed. . 8.15 W1}en at approximately the same time, two trail users: are about to enter an unmarked trail treadway intersection ITom different tre~dways, or are approaching an otherwise unmarked merger of two trail treadways ITom any two directions, the trail user on the left shån yield the right of way to the trail user on the right. 8. 16 Safety. While being ridden or operated within a trail, motorized and no,n-motorized vehicles must be under control of the operator at all times. It is unlawful for any person to operate or halt any mòtorized -,.~-~ I -.--- . vehicle within the trail carelessly or heedlessly in disregard of the rights of others. or in a manner that endangers or is likely to endanger any property or any person. including the driver or passengers of the vehicle. 8.17 Roller skiers who use poles must have a protective tip on the pole I thfl.t does not penetrate the asphalt surface. 8.18 Sdowmobiles with metal traction devices are not allowed on the trail. 8.19 Sqowmobiles must stay on the treadway of the trail. 8.20 The maximum speed limit for snowmobiles through cities will be30 miles per hour unless the city sets and posts another speed limit. ! . 9. PROTECTION FROM PEDDLING AND SOLICITING 9.1 It is unlawfih for any person to engage in or solicit business of any nature whatsoever¡within a County Recreation Trail. 9.2 The placing: of advertising, decoration, or any other qevice on the trail is prohibited '¡VÎthout authorization ITom the Minnesota Department· of Transportat~on and the Director. ¡ I . i I ¡ I I I ¡ I , . . , . 10. PERMITS . Permits may be obtained fÌ'om the Director. 10.1 If an organized group shall number 100 or more people a non-fee permit fÌ'om the Director shall be required. 10.2 The use of electronic sound equipment, including, but not limited to stereos, public. address systems, and amplifiers, shall be prohibited, unless a permit for such use shall have first been obtained fÌ'om the Director. 10.3 All persons claiming possession of a permit issued by the Director must produce or exhibit it upon request fÌ'om any authorized person who shall .. desire to inspect same for the Pllrpose of enforcingc:ºmpliélncewitl1any ordinance or rule. -'.- 10.4 A person to whom a permit is issued shall be liable for any loss or damage to trail property. The. Director may require proof of authority to act on behalf of any organization. 10.5 The Director shall have the authority to revoke any permit or reservation upon finding of violation of any rule or ordinance or upon good cause shown. 10.6 The Director may refuse any permit when it is in the best interest of the trail system. 11. ENFORCEMENT 11. L Penalty .'-"'-=-' . Any person who. violates any of the provisions of this ordinance,. or who fails or refuses to comply with the provisions of this ordinance shall be guilty of a misdemeanor, and upon conviction thereof, shall be punished by a fine of up to $700 or by imprisonment for up to 90 days or both. 11.2 It shall be the duty of the Director, and such other County park employees as the County Board may d¿signate and the Stearns County Sheriff to enforce the provisions of the Ordinance. 11.3 Nothing in this Ordinance shall prevent employees of the city, county, state or federal governments, emergency service providers. or approved contractors fÌ'om performing their assigned duties. . ... ,_i:. ... . 12. EFFECTIVE DATE This Ordinance shall be in full force and effect from and after it's passage and I publication according to law. i . I PASSED by the! Stearns County Board of Commissioners this· t1C day of g~,l998.¡ - . . r é~(YAJ~¿<~ i . enry J. ckfiaus, Chair .. .. . . Stearns County Board of Commissioners -~-- A TEST BY: I ! ¡¿ ,-d~ I-Íenry7~horst .. i CItrk, ¡ St arns County Auditor-Treasurer St~arns County Board of Commissioners. ..~ . . j .. . /<""','" . t -. , Resolution # . RESOLUTION DESIGNATING A COUNTY RECREATION TRAIL WHEREAS, the County of Steams entered into trail agreements with the Minnesota Department of Transportation on October 24, 1995 and August 6, 1996; - WHEREAS, said TRAIL AGREEMENTS transfer to the County of Steams liability and management within the right-of-way of State Rail Bank Property as identified in the TRAIL AGREEMENTS; WHEREAS, the right-of-way to be used for trail purposes varies in width, and includes all property contained in the State Rail Bank Property as identified in the TRAIL AGREEMENTS; WHEREAS, the trail begins at County State Aid Highway (CSAH)#9 ~~ . in the City of Avon , and ends atthe western intersection of the trail and CSAH# 17 within the city limits of Sauk Centre; BE IT THEREFORERESOL VED, THAT the trail within those boundaries is designated a COUNTY RECREATION TRAIL. .' 1 P ASSEDby majority vote of the Steams County Board of COIllllÙssioners on this. ~·day of ~ , 1998. ~ . \ {¿¿¿-- Henry J. Díckhaus , Chair Stearns County Board of Commissioners ATTEST BY: Henry J. . Clerk Stearns County Board of Commissioners LMC 145 University Avenue West, St. PaW, MN 55103-2044 League of Min1esota Cities, phone: (651) 281.1200 · (800) 925-1122 Cities promotin exceUence Fax: (651) 281-1299 · TDD (651) 281-1290 I MEMORANDUM December 8,1998 i I To: Mayors~dAdn¥nistI:ator~ of cities\Vith local sales and use taxe~ implemented or authorized j I Fr: Gary Carlson I Re: State telecommunications task force activity I ! Att ched isa draft memorandum from House Research to the Legislative Tel~comrnunications Task Force regarding the sales tax and electronic commerce. An~icipating federal act~vity on this issue, legislative staff have made several rectmmendations regarding changes in state policy and law. These recommendations ma affect your local sales tax and, if applicable, use tax. . Plere note especially Je second and fourth bullet points on page 2. Some or all of 1he rec mmendations may be necessary to head off a permanent moratorium on taxation of ele~ Ironic sales. But 1h~y could also affect reveuues generated by your local tax. Al 0 attached are a han~out I gave to the task force when I testified in October and a "'lut article from Govfrning magaziue 1hat suuunanzes federal activity on 1he issue. Thb taxation of e.:.commerce, the viability of local sales taxes, and competition between ele¡ tronic and traditio~~l retailers are becoming big issues that will be discussed atthe state and federal level III the next several months. piLse call Eric Willetti or me at 1he League office wi1h any input you have on this issue. I I I I C : Cook County Administrator I I I I i j I I I ¡ I I . r I i ¡ i AN1QUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER ~ Research Department Minnesota ThomasTodd, Director House of . 600 State Office Building Representatives St.Pàul, Minnesota 55155-1201 (651) 296-6753 [FAX 296-9887] , November 6, 1998 I:\user\PDALTON\alicl106òwpd ~ _.u. TO: Representative Alice Johnson FROM: Pat Dalton, Jeanne Lefevre, and Jeanne Cochran, Legislative analyst& RE: Possible recommendations that the task force could adopt regarding Internet commerce and the Minnesota sales tax This is an update and expansion of an earlier memo that you requested for infonnation on possible types of recommendations that the Telecommunications task force might wantto discuss and . consider adopting in response to some of the issues raised during the task force meetings. Weare not advocating any specific suggestion but wanted to give you and the working group a range of options to consider. The suggestions are divided into two groups, the first deals with the sales tax and e-commerce issues, and the second with taxes and fees related to technology convergence. They are presented in order from easiest/least costly to implement to more costly or politically risky . Options related to the sales tax and e-commerce: · Pass a resolution recommending that congress enact the legislation needed to ~llow states to require direct marketers and Internet sellers to collect state (and local) sales taxes. This is what the Supreme Court invited Congress to do in the Quiil decision. · Expand the definition of items currently taxable under Minnesota statute to include certain "functionally equivalent" intangibles sold over the Internet. Currently the Department of revenue interprets the statutory definition of "canned software" to non- custom software downloaded from the Internet; however downloaded books, music and video, etc... would not be subject to Minnesota sales tax. · Increase state efforts to collect use tax. Although federal law may currently prohibit the state from forcing out of state sellers from collecting the tax, the state can still collect use tax on out of state purchases from the buyer. The recommendation could be to beef up . collection efforts from businesses or increase collections from consumers (i.e. use tax line on the income tax fonn.) .- .. Research D~partment. i October 28. 1998 Minnesota ouse ofRe resentativesi Pa e2 . I . R commendthatIlortew local option sales and use taxes be authorized for.the next se~eralyears. Most ofthe current negotiation going on at the national level is assuming a~ agreernent of "one r~teper state". The legislature authorized or extended existing local sa~es taxes in 12 cities last year. The more of these local taxes that exist, the harder it will be for the state to figu~e out how to implement a single.rate in this state if it becomes njeesSary'l. . .. . . ~qUi.re enstbtg andfor.new IOçoj....les O~d..use taxesto.beeome ~çoj .~es..taxes o Iy.· This might be one way to meet the "one rate per state" requirement for direct . . I arketeerswithout totally eliminating local autonomy.l Currently one-half of the. existÌI1g.. . ... ~cal option sales taxe~ do not have complementary use tax (Mankato, Cook COunty, __ ermantown, and St. Paul). A couple of years ago the tax bill included aprovisionthat r~quired all local sale~ taxes to become local sales and use taxes by January 1, 2000 so this shggestion would require alaw change in the opposite direction. . testwbetl1er the su~reme C.urt wôul<i apply the QuiD case t9. Intemet.eJIe..... The ~uill decision was based. on a ruling of stare decisis (to not overturn doctrines established ~y previous case law~. It essentially said that it would not change the nexus standards for the direct marketing iJndustry but there is at least.some basis for believing that the Supreme Court may not extend that ruling to a "new industry" such as Internet retailers. This . eption could be costly in terms of litigation costsand politically risky. If the state lostthe Fase, it wouldremov~ one impetusfor the Internet. sellers to reach a voluntary agreement ¡on sales tax collectiorwith the states. · Identify items ~r in~ustries that face significant competition from Internet sellers and provide at least a. temporary exemption on the sale of those goods. This would restore "equity" to s~llers within specific industries but this could result in a significant cost to the state in t~rms oflost sales tax revenue. I I i Optio s related to telecoIû,munications technology convergence: I . . ¡ · Apply the TAP feel to cellular phones. Currently this is the only form oflocal voice transmission that is exempt from this fee. The rational in earlier times is thatthiswas oftenasecondpho~eandthe persons who used them already paid TAP ontheirprimary wire-based telephone service. This is no longer the case. Because of reduced. costs, many cellular phone companies are now advertising these phones as "this could be the only phone you'llneed".I. Ifcellularphones replace wire-based service as the pril1larytelephone for certain people therewiU be an erosion in TAP fee revenue. I I · Expand definitionsoftelecommunications used in applying sales. taxes and other fees to include alt~rnativedeliverysystems. Previously the state did not have to . ! 1 Scott Mackayfrbm NCSL seemed to imply in his presentation that this would not be acce table underthecurr~nt NTA negotiations. I , , i , I I Research Department October 28. 1998 Minnesota House of Representatives Pa~e 3 differentiate whether they were taxing a service (e.g. telephony) or. a transmission system . (e.g. phone. lines) because they were synonymous. This is no longer the case. The· legislature needs to decide if it is taxing the service or the delivery system and adjust definitions accordingly. . Eliminate tax on capital equipment! business inputs for technology industries. There are a couple of reasons for considering this option. One would be to remove distortions caused by taxes £rom decision on whattechnology to use to deliver telecommunication _ªerviçeª.Ctirrently technologies that do not require property in this state to deliver the service (e.g. satellitt'~) have a Competitive aclŸaiïÚige. Ïtatsowould e1úiüt1ate some oÎthe "double taxation" argument raised by imposing a tax on certain telecommunications sernces. These are only the suggestions that we had; other involved parties may have additional alterna~ive to suggest We hope however· that this is useful as a starting point for your.discussions of possible recommendations. -. . . 145 University Avenue West, St. Paul, MN 55103.2044 Phone: (651) 281.1200 ·(800) 925.1122 Fax: (651) 281.1299 · TDD (651) 281.1290 ). . <?ity concem~ about electronic comnierce and taxation I . , ¡ Economists are projecting rapid growth in commerce conducted remotely through the Internet and cataldgue sales. While coriunerce conducted remotely promises to provide the consumer .. increasedaccess to choice and retail competiûon, the nature of such COmmetœ can challenge state and Deal taiesthat are.b~ëdôn tìidìûònãlconsumer purchases at physic81 rewllocations. __"'n'_'_ Remote rers are concerned that the app1icatiOIi. of the wide range of s!ate IUId local taxes to ), - " - .. ' their sale will be difficult to administer and could hinder theultimatê potential bénefitsof the Internet fì r the consumer. Cohversely, traditional retailers are concerned that exempting remote commercþ from taxation places them ata competitive disadvantage that, in many industries,may . ring the eath-knell for traditional retail shops. ..... ., ......... i J . '. . nnesota are conc~rned about three emergmg Issues as remote commerce grows: i . . 'nn ota's stem. In Minnesota, nearly 2/3 of the state . -Remote commerce co ld dis t tax collettions are transferred to local units of government for their operations. .. Approximately .- . 20 percert of. state revenue i~ generated by the sales and use tax. Currently, remote retailers are generally not responsible for Icoll~ting sales taxes unless they have a physical presence in the state. If {emote commerce co:ntinues to grow as projected, the state revenue stream will be . . disrupt .. Local units qf government could. also feel the pain through diminished resources for . I General Education Aid,-.Locål.Government Aid or Homestead and Agricultural Credit Aid. I I ain street businesses at a com etitivedisadvanta e. Main -Remot commerce could lace street b sinesses are an impqrtant local resource for employment, commerce and tax base. If main sit businesses are placed at a disadvantage because their retail transacûons are subject to the sale. . tax and remote conipetitors are not, main street businesses could ultimately fail. Traditional local retailers sh~uld not be penalized simply because their method of doing business - face tface with tangible ~roducts on display - does not uillize the newest technologies in the same w y remote commerce does. -Rem0'f commerce could JOde local revenue sources. A growing number of local units of goveïent rely on local sa¡es taxes for regional projects. If remote commerce is not taxed in the same anner as traditional commerce, local sales tax collections could be eroded and these project could be affected. j . I . .. ! . October 30, 1998 I . i AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION· EMPLOYER I ... . . I I I I . TAXATION e· *t ,.. ¡d to _lIrt.... wItl....1u u..... aø', '~~G~ofW;;doIhr4 -. At the s~ in November a year ago, .CMI!I.OJ.QdGhA9'~__ h.ardly. an.· ybody re. co gmz' ed the rmrlWlcOllfll1UIter .' potential threat to the financial . I ~: ., - . future of .state and local govern- . œJt~ . ments embedded in a bill before IttquutlllYofwoJeletlleatatoM . Congress titled the '"Internet Tax Free- I dom Act." It had been approved without audible.controversy by a Senate commit- tee, had Rotl1 RepublicaIl and Democra- tic sponsors~arid waŠ strongly bàcked by' PresidentClinton. ....... .. . .. A man who was then viitually unlmown in the marble corridors aÍ1d expensive restaurants of Washington, D.C.-and In the battle over ,taxing I~ter~et ~~~=£~~¡r:~B£., sales, both sides could claim a'" e 0. w"..';~,;i;;;m.-;;;'.r...'~. ... ,-. .,..'~ -. _. V"lctory The outcome may revl"ve the ~bUfftÜè~Afhit~_ft~I.1tIa~"~_~_g"~U~R~_~,._ _M_'" ~__ . . whole issue of mail-order taxes. remains so today-did see the danger. Over the next 11 months, he played a noteworthy role in· moving Congress toward a conclusion considered reason- ably satisfactory by most of the nation's governors. and mayors and other public officials who have come to understand . what the specified "tax freedom" might really mean to them. The issue was whether state and local governments should be prohibited for a period of years, perhaps even perma- nently, from imposing sales and use taxes oncoffimerce conducted via the Internet. Those who advocate such a ban argue that taxes would stifle commerce in this excit- ing new marketplace, a market they per- ceive as štill young and &agile. The little-known man who was among . the first to carry the argument against the Internet legislation to a key decision maker . in Congress was Hany Smith, the mayor. Greenwood, Mississ.ippi, population 18,900 Smith, a Republican, has been a mend of Senate Majority Leader Trent Lott back to their college days at Ole Miss. Smith con- vinced Lott that the bill needed major . . ! I , I I. '.. ¡ i I .1 , ì . ,aXJ r-eÐ. com I I changes, and won m him aCO~lment sjtles taxes that are technically owed on and by a typical 5 perCent state sales tax, !bathe woukI not it!!e S~ J!"'s;mY What they se1\.11æ~'!I"""'" Cou>:t bas ;mdth... d¥de i>y44. ih. nuniber· of ""*'" ofthe,¡ntee\T!:,~..;,,~dthey donot~~m>less ~ states Úlathav.,sa1~ .~. That\Vlnild that the nations ma: ors sæ.d they co\1ldIJ.t 'passesa1awrequmng¡t ... ..........,.. ........ .... .. ..., come out to an avera.geofJustunder $2.5 uve"'ÖLAttinwÆturingiheWng~ of I Itbas oo..~-~ "the,inIer- níßUon.. yeu for~~ solely &om war, lnttappeared bewaffiing, but when·' net .Tax. Freedom Act worked its way the business Den alone does on the Inter- the chips; were do i ,he came through.· through Congress, that most of the politi- net right this minute.· . What ì\1ltimately, ......................:.......;........L............................: cal pressure for ban- Or take a different kind of example: - emerged\~asonebf IDE Il 1.11 SiB AI AB Alningsales taxes on B~es&Noble,thenationalbookstore those classic legisia~ ., .........,.............................................................. Internet . purchases chain, recently decided it bad to go onto liVe compro,m,"'t ",hichboth sides ¡Was ~Y comù>gfrom """¡Og compa- the\njemetooompotewith~ co\1ld claim viet I ry. Internet-taxation .nies. They figured any law that forced the 800-pound gorilla of online book- opponents could ~se the legislation [In,,.,,et ~':COIlret sa1es~""dd sellers. 'fill \!omes & Noble ultimately . imposed a moratorium on taxing online ,. be applied to their business, too. In the find it can close some of its stores in malls. sa1es tbatwoukl~t~ effo.~ In.thatlmteI9aOs.. numherofiheffi had fo~t ~d~-endclty~,sWJmbm~ direction. State d local interests could, . offan effort in Congress to make them col- thereby potentially contl'ibuting to an ero- Fthey~~ro~ttheilect the mxes by~erting po-.ds m sion of the pro¡my,mx basem tho.. torium to thr years, ràther than the I their catalogs protesting . years congæt had iniruilly seemed "1 ~y such move m>d mging bent on approvi g;such a lengthy ban, I theÏfcustomers to send they fel~,,"ulrost meyitobly basel th"", onto. \V"bingto0' become pennane to .' I Their customers did, by More impo t for state and -lòcal the hundreds of thou- .,"""'Is. though the flnalIeg,¡ationabo l s~d,¡; ~d Cong>'ß" bas . . . . w,.. .. mclnded a pro, ,on that co"'d~"",mel never dro'ed,""eu think ~"^~ the Inng~wmtevehicleÍO<~ope~gi ~tthe ~ject'-' . . .' ÎI the dormant iss~e of taxes on all forms of j Traditional catalog sales, "remote commerce"-mail-order and! presentandprojected,~e \ 800-nnU\hercatg sales"! ",ell,,! soles I. ~ however. cmripared over theInte"", '. . i... .... '. .... 1 with the oImost unimagin- """"""\0"1<' .\' I able sums of money that - ,a on \n8 Koverthele'~ it7thei~medj'~1 :dbemvolVedmlnrer-. 9 p '. store Issue of Internet taxation that con-' net transactions of the . ceroed H~ Smith. His argumentl future. Forrester Research was simple enogh, and one that he maYI Inc. estimates that Internet . - .. ha~erecogn"~d al,eadofO'o;tothe" commerce ævenueswill ..I~. because he cam¡e out of the retail clothing skyrocket to $352 billion as i~~ bosin.". It is ~"^S the volume of sa1e~ of 2009r--<he bulk oUt . .... . ...- made over the nternet increases at a phe~ business-to-business trans- ~ nomenal rate, liferally day by 'day, much of actions. Total·traditional it will surely be draining business away catalog. sales.· including' from ~res 1~ m a~wn I~on busines~~~, m=while,=~ ~'"well~th~sa1es~œllecM~1 and are requir d to collect state and local jected by the Direct Marketing Association, Mayor Smith's. arithmetic looks at the taxes on their s .es. I the industry's trade group, at $119 billion in consequences of all this for public budgets. ..What', mur . that poteufuÙ 1o" of sol., 2003. His,..,n ci". doesn't impose mnch byway es because f the Internet would come But take a more concrete, here-and- of sales taxes, just'å bed and breakfast tax, on rop uf the erSion çf ~nhUëJ"YenneS-¡-- now exaffipW' Que of \<>day's big Internet 1¡ut the slate oHdississip¡>i d~ And local already serio s-<:ausedby Americans' marketers, Dell Computer Corp., records governments, underasomewhat unusual growing habit of shopping from theca~- an average of$6 million worth .of sales Mississippi law, get afixed, big chunk of logs of out- of- tate retailers. Most of tho~e every day of the year via its Wodd Wide the money: 181.12 percent of what the state companies do not collect the. state or lodal Web site. Multiply $6 million by 365 days collects: "If we lost even 5 percent of our. I I December 1998 G 0 V ERN I NG 35 I ¡ < . to three years and pennitted the states that. already had Internet tlxes in place to retain . . them (although states with Internet taxes unposed by adniinistrative 1Ì.1Iings would have to pass legislation.in order to keep them in effect). Furthennore, it included a requirement that an advisory commission be named to study the whole issue' and make recoÌnmendations to Congress. The House passed the bill under special roles reserved for non-controversial mea- sures. with only token debate and no roll call ·vote. The "Big Seven" Oly¡mi7JItions of state and localomcials·endorsed it, despite Inany remaining reservations, having decided it was'too ]ate to mount a fight in the llouse. ; . HOW didithappen that apioce oflegis- j lation considered so menacing to the I fiscal health of state and local govem- ! . ments took so long to be recognized by their ownleaders? Source: u.s. Census Bureau A good many did recognize the prob- -: ¡. -~··7··-· ·t'=--:-::::'·:':-~-~····~-· n_ --,.. . ,{_..<~.. ",:_..""-o..c.,,.=..... lem, sooner or later. But they will admit, ~J~~,.__~-; 1CJã),~1~:...~t~;L""'~".'''''''f'''''''\'''''''--'--'_''~-'-__~_ .""~ _ _ ~~. ,i" i? :p.-." ~'i~ <!~ ;;; privately, that they felt it was risky for any share of the statc sales tax, that's the equiv- . taxes already enacted in 11 states and Wash- elected official tõ be talking abQut some- thing the public would perceive as a tax , , alent of not being able to meet 10 percent ington, D.C. It did suggest-althoughit did increase, especially in a year with.gO". ' ' of our police payroll," Snúth says. "And our not require-:-that Congress consult with a ' nors' races in 36 states. Others simply state treasurer has told me it would be the . broad array of interest groups to find out the public was entranced with this new . equivalent of having to take 2,300 teaChers what they thought long-tenn tax policy technology. "Internet good, taxes bad," off the payroll, statewide. Obviously, those toward Internet commerce should be. pretty much describes the public mind, are not the choices we'd inake. . Maybe After many other meetings with leavitt, says Harley T. Duncan. exeéutive director we'd just give up on maintenance of the Cox drew up his own bill and infonned his of the Federation of Tax Administrators. streets and highways." co-sponsor, Senator Ron Wyden, an Ore- Four governors, all Republicans as it gon Democrat, that he cOlùd no longer sup- happened, agreed'with the public, per-: A nother man from a place with a small port their original proposal. Cox still wanted ceiVing in the Internet Tax Freedom Act population also greatly influenced the a temponuy ban on state and local taxation economic advantage to the nation and debate over Internet tax legislation as of Internet sales, but had come to agree with their states: California, Massachusetts, the most active and visible advocate for leavitt that the wording of the original bill New York and Virginia. Of the other 46, the states. He's Michael Leavitt, the was dangerously broad and ñnprecise. many did quietly tell their own senators Republican governor of Utah. His state is By then, the Washington-based ass~- of their COncerns about the legislation. But second only to California in the number tions representing state and local govem- leavittwas the key negotiator, andlmown of high-tech companies thatcallit home, ments, preeminently the National Gover- to be such, all the way through. Most and Leavitt has pushed for increased bud': nOIS'.Association and the National league Republican governors seem to have get outlays aimed at keeping it ,that way, of Cities, were getting into serious lobby- approved; it was their turn, this summer, providing low-interestloans for high-tech ing. Among other things, they got Governor to pick the new vice chairman of the NGA startups and assuring that his public school Leavitt .and Mayor Smith together-the (who will automatiêally become chainnin classrooms are equipped to teach today's two men had not previously met-to pay a next year) and they picked him. technology, among other things. joint call on Representative Tom Blileyof Leavitt admits without hesitation that One particular conversation put Lea.vitt Virginia, chairman of the comnúttee that state officials "got off to a very late start" on the road to becoming a leading influence would take the first fonnal crack at the - in their efforts to make the Internet Tax on the congressional debate over taxing Internet legislation in the House. BIiley was '·Freedom Act into something they could Internet transactions.Justweeks after the cordial; he is a fonner mayor of Richmond live with. "It's frightening to think how Senate committee had acted,teavitt man- and was only one of a number offonner way behind\Ve were," he says. "It' s a new aged to get into an infonnal discussion with governors and local officials now in Con- problem, not evident on its face, a . Representative Christopher Cox of CaIifor- gress who proved helpful along the way. lem that hasn't fully materialized. W '. nia; the Republican co-sponsor of the origi- Bliley told them not to expect too many to reason our way through to whaf . e nal bipartisan Internet Tax Freedom Act. changes; things were too far along. In fact, consequences were. " That bill would have banned the collection largely because of Bliley,the bill. as it Frank Shafroth, the director of policy of any such taxes for six years, including reached the House floor cut the moratorium and federal relations for the. National 36 G .0 V ER N I N G December 1998 ...------, , ., I '. .. ¡ .... .',' ne of Cities, sa s it was hard to get Iœr Charles Schwab & Co. talked about the with the House version. officials involv~ because, at the start, huge growth in their Internèt business and While state and local interests call the . "everybody wanted tôbe the best friend to ~eir fears that taxation could destroy it, result a victol)',. the new law does impose a themostdynamic~oftheeconomy." Senator John Chafee ofRbode Island, a for- moratorium on Internet taxatiòn. More And, he adds, "thel issue was so different mer governor, lost patience. 'ï'his,is no vul- important, the potential for a fur-reaching from anything we'd everfuœdbefore. It's n'erable 'infant industry: " he shouted. federal preemption of traditional state a federal action that will affe.ct your rev- ,!öú re thriving. Why are you here?" , , , powers of taxation remains inherènt in the enues, but not a dirkct federal intrusion. ! ' Bit bybit;in committees and on the Sen- provisions of the Internet 1'8X Freedom We had to get our ~wn people educated 9¡te floor, the legislation got closer to what Act. The commission is plainly empow- ánd then enlist other'" .. , . state and local officials hoped for. It sped- ered to proPose keeping both Internet and Those othe~ werr the lócal retailers-- fìed, for example, that one of the business traditional catalog sal~ &ee of tax. . the "Main, Street mrrchants" who plainly· ~eats on the advisol)' (X)mmission would, ., . _ '.' , bad so much to, losel if freedóm from sales }}ave to be,fìlled by a local retailer. But the Whatever the philosophy of the incóm- , - taxes ~ntinuesto'eadded to the other -xrtostimportantchange was thee1imination'.· ing Congress; state and l~ öffi~ advantages of:[nte~et shopping, such as 9f aprovision that would have barred the . will have their work cut out for them the huge inventori s big Internet sellers 'advisol)'conunissionfromconsideringwhåt if the implemeritation'ofthe IntemetTax can carry ~d ship out instantly. It w~' ~ou1d be doneabouttheJargelytax-exempt FreedomAct is to result in decisions any- summer before any substantial number of status of traditional mail-order sales. The where close to their liking. The commis- local chambers of mm~ fìnally prod-' eormnissiQÌ1)V<1S instructed, ffi.stæd,thatifit sion hasbeen givenjust18 months to cOme ded by the mãyors and the NLC, began Inade any reêonimendatiori at all on taXation up with its recommendatiõiiS~ -', . . sending resolutions _. Congress warning of ·of "remotecomm~rce",to .treat all fonns An ilnmeqïate task will he figuring out' the substanfu,Ù Ion -tenn decline in local ålike. It is this provision that IÌ1ay provide how th~y can most effectively try to iIiflu- businesstheyforesþ: if the Internet Tax ml opening for revisiting the issue of req\Úr- ence appointnients to the advisory com- Freedom Act were sed. ing catalog companies to collect sales taxes. mission, perhaps with an effort to identify In the Senate, ~quicldystmiedlOOk~ i .In the Congressional rush to adjourn- consensus candidates that officials at every ingbe~forthe , ~dlocal g~vemment Fent,.the Se~te bill ~simply in~~- level can suPPOrt. 'I11ere'. sa tight deadline cause. Atthefum~ttee heanng, where ~ln the huge oIIUl1bus appropnations for that; the commission has to be named --..... \bigIntemet .. eters as discount bro- bill without any need for compromising by early December. ,. ....... ".... :c, I I ¡ We ~ount Onlhelll You can count on us too December 1998 GOVERNING 37 . The difficulties that goal presents look 'ers, is a huge threat to local property tax tiny, however, compared with the urgent revenue~d a greater threat to ov~rall need to resolve the old question of what ·local taxrevenu~s than anything that is , to do about the miscellany oflocal sales . , . likely. to happen with sales taxes. As local I taxes that are imposed on top of the state generating facilities.are shut down or put tax in three-quarters of the states. The cat-' on standby for ~ loads after competi- alog companies have argued all along that . tors come in; power ~mpany facilities th~y simply cannot deal with all the dif- could not be assessed at ànything like the ferent rateg..,....-and especially the different level they,are now. definitions of what is taxable. Ten yéars Another big ~ncem is the ongoing shift I ago, when gongress briefly considered, of the U.S. econom)' to·the production and requiring· catalog companies to . collect consumption .. of se1VÍces, rather. than ¡ . sales taxes on their customers'.purchases,_ . goods, which will only intensify as th~ that argument helped kill the effort. .. population ages. Whi1e m.aIlY states tax . State officials have been saying from the suçh serviCes as dry cleaning and adinis- start that local governments wûl just h:.tve sionstosportingevents, movies ãiid the to reconcile themselves. to a world in like, only three, Hawaii, New Mexico and which theywûl no longer be able to design . SQuth Dakota, come close to taxing ser~ their owii. unique array of sales taxes. But vices across the board. some local officials and their represënta-: ''Theverysuggestion·ofsucha thing ter- tiws are also beginning to recogniZe that ri6.es state officials-who remember what outcòme as inevitable. Frank Shattothof happened in Florida a decade ago. In the the National League of Cities wrote face of a flood of television ads stirring recently to-locaI NLC leaders, "We need public anger about the newly enacted tax some kind of devil's bargain, the offer ' .pn services, including advertising and of...greater uniformity...in return for a legal services, Florida quickly repealed it. mechanism [wherebY} cities Can receive What has not been tested is whether a ~~rnx:on ont~-smre or_ore~~ sbnßor bacIdash would~~aoew~. .tronic and mail order transactions." vice tax exempted those services. .. A . variety of suggestions for moving . There is also the idea of a national sale toward uniformity have been prop'osed, tax. It's being talked up in and around including a one-rate local tax; representing Congress b)'. conservatives, although it the average of what' s impåsed now, with probabl)' could not be enacted as a full uniform definitions within each state. of substitute for .the federal income tax, as what's taxable. The tax would be collected 'some of them are proposing.1ñatwoµld by the s,tate and redistributed to its local. require a national sales tax of something governments in proportion to their share like 23 percent. Buteven a limited federal of statewide sales tax collections from . sales taxis an obvious threatto .the main- locally basedbusinesses.. .. > . tenance of state and local sales tax~s. It's also significantthatÐuncan' of the Looming over. these .. here-and-now FederatioD; of Tax AdministratorS, while II , issues is another for state governments, in strong advocate of moves to\Vard unifor- ... .. . ..< ... .. . ... . .. . .. .. . particular, barely. yisibl~ over the horizon. mity oflocal sales taxes within each state, and local sales taxes: grocery chains and' It is the urgently perceived. need, on the thinks there will have to be some excep- regional retailers, for example. There is part of American businesses that operate tions. Some of the larger cities-New precedent, some years back,Jor success- across state lines and ~Yerseas, for more y o~k, Los Angeles, Chicago and so on- ful action coming out of similar initiatives unifomùty in regulation. should be pennitted a higher local sales by smaller states. The issue was regula- Raymond Scheppach, executive.direc- taxrate< than prevails elsewhere in the tion .and taxation of interstate truckers. tor of the National Governors' Association, sb1te because of the services theyproyide. ...... .../ ..... ... . ... ......... ...... .. does not quarrel with this. "Congress is says. Other problems include- stadìmn .... ... Intei!let is the tax question getting out," he says, figuratively examining his . bonds ser\jcedby sales taxes from all the . . the' most attention todãy, it's justone scars from the Internet tax battle. "What governments in a region and, in some of a number of developments with poten- we states have to doissit down with the states, home-rule cities with constitutional tial impact on state and local revenues .that business sector,recogiúze where they rights to levy their own taxes.. anse from a variety of causes: new tech- have legitimate issues aboutregula,tion The tax commissioners of three West- nology,increasedinterstate andinterna- that impairs theireHìciency, neg~1 emstates, Idaho, Utah and Washington, tional competitiveness, and simple demo- things out with them and then pres have launched an effort of their own aimed grapmcand political change. .. ... .. .. united front to SOngress.. But business. as at dealinþ with. theneedfor unifonnity. Openingthe sale of electric P9\Verto gotto.c()ncedethat some of what they So far, they're mostly talking to businesses cOrnpetitioi1ialreadyenacted by a n\1rnber wantreally does erode. our· federalism that are currently collecting disparate ~tate of states and under consideration in oth- fonn.of goverp.ment." 13 38 GOVERN.ING December 1998 r:· ... ~~ ~-vv,.~ ~H~ 2./" I qfj Kç}M' QI. What's going onatlMCIT? I. LMC AI: Alotthat'sof interest to t..g.. .¡ MJ...."~ OJ;'" I CitieG promot' 9 e:ccøllencíI elected.·· city officials. I At the Leage of Minnesota Cities Insurance Trust (LMC1T), we work very closely withcity managers, city ;. ... .... ...... ....... ... ...... I clerks, and other city staff. But c,ity elected officials also have a significant stake in what happens within LMC1T. YoJare the ones who determine whether or not LMC1T is sufficiently rneetingyourcifJl's needs and WhiChPragtms your city wi/l PficijJatei". .... . ....... .. ..... consequenl we believe U's iml!0rtant to let you knowabaut therecentenhancemenls maPe in the areaç af Year 2000 c verage and employee benefits. We also believe you 'll be interested to know about LMCIT's financial striliÓ' andwh(1tyau þan expect in the way afrates anddi~idends for the upcaming year. The faliawing are q~~stians we '~e received fram ather eiected aJjìcials. IJyau hnve addilianalquestians, pleasefeelftee to contact Pete Tritz,LMC1T Administrator, at 800-925-1122, or 651-281-1265- ....... PlritZ@lmntrg is his N'IaU ad(iress. . fau can alsa cant act MafJi'MargaretZindren, L!vfÇlTMember . Relatians C ardinatar. at800-T1 m. ar 651-215-4034 -mzindren@lmnc.argis her e-mail address. .1: Wh1t ill1P<ic! did pro Pi rty losses from this past spring and sumll1er have on LMCIT? A 1: The tornadoes, straight-l~ne winds, hail and other storm activity had a significant effect on Minnesota .~ dtid. Totalstom> losse~jncurredbyLM(]lT members smcdast Marchwere aroUnd $19 millian. Ho ever, most of this cdstwill be covered by LMCIT's reinsurers, reducing the cost to LMCIT to 'bO~ $3 millim'.A R0rtion of the cqstcovered by LMCITdirectly will co!,," from th" surplus funds LM IT maintains forexkctlythese sorts of serious losses. The bottom line: LMCITwillfeela hit frmn these losses, but thry wan't come anywhere near threatening L!vfC1T's financial stabiliÓ'. I I Q2: Willo.ur cityreceiveaiproperty/casualty dividendthis year? I A2: The LMCIT Board has approved a $10 million dividend to be returned to member cities in mid- Dec mber. The formulal used to determine the amount each city receives reflects the city's total pre iums andtotallossJs for alLyears the city has been a member. Citi~s that have been members lonest and have done t~ebestjob of controlling losses receive proportionately larger dividends. i Q3: HOt is this dividend ~OSSiblè, considèring the substantial property IO~SèS .from storms? A3: i Tw. main reasons; 1) LMCIT'sreinsurancecovered the bulkofth~propertylosses; and 2)~iability isa. much bigger piece of:e total than property ,SO .even sig¡ùfic¡mt swingsin property . IOTdon't haveth~tgr~at¡mimpact overall. Thepqsitiye imp~t of the~ontmued good liability exp rience morethan o~fsetthe negative impact of the increased property losses. As a result, LMCIT . is a leto return a dividend. i i I I " . ' Q4: Will there be any changes inour city's property/casualty coverage and premiums for it . 1999? A4: LMCIT has put together a package of rate changes that should produce a modest reduction in the average city's total premium costs. For property coverage, rates will increase 10%, reflecting the higher property losses we've seen in the past couple years. However, on the liability side, lowered numbers and cost of claims have led to a 13% decrease in liability rates for 1999. These proposed changes, along with very minimal (2%) increases in auto liability and physical damage rates, would result in an average net decrease of about 5%. (Note:for cities that choose to buy back additional Year 2000 coverage, the net decrease would basically be offset. More discussion of this coverage follows on the next page.) Besides th,e coverage for Year 2000 risks, there are several other coverage enhancements· for. 1999. One of the most significant is to add coverage for the· cost of litigation relating to franchises, even when it doesn't involve a claim for damages. This kind of litigation seems to be getting more and more common. In the LMCIT Board's view, this whatLMCIT is all about - helping cities deal with new problems as they develop. It's one of the big differences between being an LMCIT member and buying private insurance. We don't know of any private insurance policy you could buy that would cover everything that LMCIT does. Q5: What about our city's workers'compensation premium for 1999? . A5: Workers' compensation rates will change only slightly for 1999. Most cities will see a slight rate decrease, while cities who use managed care will see a slight increase. To put these rates in context, LMCIT's current work comp rates are 45% lower than 1992 rates, reflecting the lower loss costs we've seen since 1992. Those lower losses are in turn due to a combination of good safety work and return-to-work practices by cities, and the. effects of the 1992 and 1995 workers' compensation refonn legislation. While the rates will change only slightly, keep in mind that changes in your city's loss experience and payrolls will also affect your city's actual premiums. Q6: Will workers' compensation dividends be distributed this year? A6: Yes, a $5 Million dividend will be returned early next spring. The main reason whyLMCIT is able to return this dividend is the good work cities have done to reduce their claims costs over the past few years. As with the property/casualty dividend, theJonnula that determines the amount distributed to each city reflects the city's total premiums and total losses for all years of participation. Q7: How does LMCIT regularlyreturn dividends? Why notjust cut rates upfront? A7: When we set rates. for LM CIT coverages, our first step is to .estimate the losses and expenses we . expectto see. We then add ina "safety margin". The safety margin helps assure that even iflosses turn out to be greater than what we project, premiums and investment income would still be sufficient 2 "" "' , ,..- I I to cov r the losses and exp6nses. Ifthe losses in fact turn out to be less than what we projected, that . «safetl margin" isn't need~d and is therefor available to be returned to members as a dividend. You could ay that the dividends are a "by-product" ofLMCIT's conservative approach to funding. i I Q8: How ill LMCIT cover potential risks associated with theYear 200Q (Y2k) problem? AS: LMCI~ will be providing ~ll member cities with a very minillUll amount of coverage automatically under I he existing properti/casualty program. In ad9ition, memhers will he ahle to huyhackmuch higher Y2k coverage limits, if the city can demortrate that:! .. .. . ... . . it pas taken reasonabl~ steps to identify and correct Y2k problems; and · it ras planned reasonable contingency measures to address potential Y2k problems. {Beca~e LMCIT is reVie~ng each city's preparatory Y2k activities and contingency plans before ·offeri g additional coverage, your city will not be sharing risk from another city that sticks its head in the sr In co peration with the L~a~ue of ~innesot~ Cities, LMCIT developed Cities A ~are, Cities Prep. red: A Year 2000 A.ctlOn GUIde - a gUide that was sent to every member CIty to help them identlfy and address potential Y2kproblems. By following the steps outlined in this guide, cities can . qualify for the higher Y2k coverage limits and will be more prepared to protect their communities from Y2k-related risks. i , I Q9: Doel my city really ne~d to buy back additional coverage limits to be sufficiently prot · cted from Y2k ris~s? A9: The+ is great uncertainJ about what will happen as a result of the Year 2000 Problem. However ~ therj is enough evidence I from cities across Minnesota to suggest that we could see some problems with city operations; For this reason, LMCIT believes it is best for cities to be prepared. I " ! The potential certainly e*ists for significant liability and other losses from Y2k problems. However, iflo ses do turnout to bJ minimal, any excess·funds cities put in to cover Y2k risks would be avail able to be returned ~s a dividend. , ! I i Q10: Has LMCIT's increase~ emphasis on employee benefit programs resulted in any sig ifieant changes? ,Has an HMO option been added to the LMCIT health benefits pro ram? I i A10: We are happy to respon~ "yes" to both questions. Last year, the LMCIT Board of Trustees . res~onded to city reque~ts to eI1hanceemployee benefit programs. In an effort to fulfill this co~mitment, Ann Gerg~n was hired as LMCIT Employee Benefits Program Manager. Under Ann's m . agement, program If-dministration has heen suhstantially revamped. The Board also created the Employee Benefits Advisory Committee (ERAC) (made up of city officials) which made a nu ber of recommendations to eI1hance LMCIT employee benefit offerings. I 3 "" , .. . ¡ One of the EBAC recommendations was to add an HMO option to LMCIT's current fee-for-service . reimbursement and optional physician network programs. Implementing this recommendation, LMCIT and HealthPartners have recently entered into a cooperative arrangement through which cities can provide the HealthPartners health care network to their employees, on a pooled basis through LMCIT. The LMCITEmployee~Choice Health Benefits program is the result of this arrangement. Under the LMCIT Employee-Choice Health Benefit program, employees can choose between three health plans: HealthPartners Classic, HealthPartners Health Plan, and LMCIT Premier (an "open access" plan that incorporates a statewide network of health care providers). Q11: What's the difference between my city going to HealthPartners directly for health coverage and going through LMCIT? A 11: By going through LMCIT, your city and its employees would benefit from: . Being part of a self-funded pool of Minnesota cities that is operated in their interest; and . A wider range of employee benefits options, including the Employee-Choice program that allows each employee to choose from not only two HealthPartners plans, but also the LMCIT Premier plan, which offers a large number of additional doctors and clinics. These new initiatives, dividends andfavorable rates . are due to the hard work of your city and the other LMCIT member cities. Congratulations on a good year and best wishesfor a successful 1999. If you would like to speak to members of the LMCITBoard of Trustees, they are: Jim Antonen, . Chair Karen Anderson Les Heitke City Manager Mayor Mayor City of Moorhead City of Minnetonka City of Willmar 218-299·5301 612-939-8200 320-235-4913 Todd Prafke Jim Miller City Administrator Executive Director City of St. Peter League of Minnesota Cities 507-931-4840 651-281-1200 . 4 ,- .. - PbLICE DEPARTMENT ~ I BRADLEY J. LINDGREN, CHIEF OF POLICE I BOX 268, 25 N.W. 1ST AVENUE ! I ST..JOSEPH, MINNESOTA 56374 I (612) 363-8250 EMERGENCY 911 EDUCATIONAL CENTER OF CENTRAL MINIiE~OTA i I ! I DATE!: 12/10/98 I TO: I ST JOSEPH CITY COUNCIL I CHIEF LINDGREN FROl1i: I I SUBJtECT: DAVE KELLER LETTER, I DEAR COUNCIL MEMBERS, I I I I RECEIVED MR KELLER'S LETTER TODAY FROM THE CLERK'S . OFF~CE,ANDWANTED TO MAKE A FEW BRIEF COMMENTS IN REFERENCE TO '~HE PARKING TICKET, AND PARKING IN GENERAL HE IS COM~LAINING ABOUT. ! I L \ŒEN WE HAD THE WATER DAMAGE IN OUR OFFICE, WE HAD ! CONSIDERABLE MOISTURE BUILD UP AND WE HAVE JUST I I ! FOUND OUT ON OUR PARKING TICKETS, THE HARD COpy DOES NOT ALWAYS TRANSFER THROUGH WELL. THE ORIGINAL COpy HAS EVERYTHING, AND THEN THE OFFICER REWRITES THE PLATE NUMBER, AND VIOLATION ON THE HARD COPY. WE ARE ALMOST THROUGH WITH THESE TICKETS AND HAVE HAD NEW PARKING TICKETS ON BACK ORDER FOR SEVERAL WEEKS NOW. 2. THE DAY PRIOR TO THANKSGIVING AND THANKSGIVING NIGHT WE DID NOT ISSUE ANY PARKING TICKETS BECAUSE OF THE HOLIDAY, AS WE HAVE DONE IN PAST YEARS AND WILL DO FOR CHRISTMAS AS WELL. THIS TICKET WAS ISSUED ON 11/28/98 AT 2:50AM. 3. IN THE FIRST 2 WEEKS OF NOVEMBER OF THIS YEAR OUR DEPARTMENT ISSUED OVER 250 WRITTEN WARNINGS FOR VEHICLES IN VIOLATION OF THE PARKING ORDINANCE. 4. THE CITY ADVERTISES OR HAS ADVERTISED THE RESTRICTIONS, ON THE RADIO, IN THE NEWSPAPER, ON . WATER. BILLS, CA BLE T. V. , STUDENT HANDOUTS, WELCOME PACI\ETS, ON SIGNS POSTED ON THE ENTRANCES TO THE CITY, ETC. ~t. OUR DEPARTMENT ROUTINELY WORKS WITH ANYONE WHO HAS A SUDDEN SPACE PROBLEJ1, VEHICLE BRAl{E DOWN, OR OTHER EMERGENCY IF THEY CALL BEFORE HAND AND ADVISE. (REASONING, AFTER THE FACT, OR TICKET, ANYONE CAN CLAIM VEHICLE PROBLEM, HAD BEEN DRINKING, OR A WIDE POLICE DEPARTMENT ~ ,- ,. BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST AVENUE . ST. JOSEPH, MINNESOTA 56374 EDUCATIONAL CENTER OF CENTRAL MINNESOTA (612) 363-8250 EMERGENCY 911 VARIETY OF UN-PROVABLE REASONS) THE ONLY REQUIREMENT WE HAVE WHEN GIVING AN OVERNIGHT EXCEPTION IS IF IT SNOWS WE CALL THEM TO MOVE THE VEHICLE THAT NIGHT. SINCERELY, -, B;;~~EN CHIEF OF POLICE . . .. ''', ~ . .' . ",'::{' Dale I f ~ ~~'7;~7 . o:t ,/;" I Twne _ .__~/~).U . ..t\..... ...... ... ..... ·····:C·(~I,~ Lic'_l--4? G ·ø '. Yr.~/\-r-- ~ake ~ Off. N0.71-7ijd~(-- i J-r"'µ . . l,uc(Jlion~. .~ _l&J.__.. òvmIlME PARKING................................. '" ....U $5.00 After 48 hours, fine is ................................ ....... $7.00 After 10 days, fine is ......:............................... .... See Below YIOlATlONS: Over 24 Hrs. I Left Side Park ..............................i:J $5.00 Improper Position ...............................................[) $5.00 Prohibifed Parking ....:.........................................U $10.00 ,Fire HydraDL,.._~-._"".....................................1.J $l~.:.-OO-·· "\ . ",__.2 A;M:tõ 6~.M. Violglidn................................)Si-GI:OQ:::::.:.:.) -'-Snow Removõï<tlolonôn....................................U $7.00 Handicap Violation .......,....................................U $100.00 ADDITIONAL PENALTY OF: $ 5.00 after 10 days $10.00 after 20 days $20.00 after 30 days » 0 » 0 < <n"U C ¡;;. Q :2 <D :-+'Q :f '9 Q ::¡- <-~ :f2: CD :J õ' 01::. IT Q, <n ~ ã> u> :::J BO -< <n ()(Q () "0< 0 :::J" _. <n - 0 <D $:ã -'" z=:!: W 0 ':::J (J) Z '-3 Q. 0) õ' () ~..-.. . '_. ~ ,...,,,, . . . '. . . BENTON COUNTY DEPARTMENT OF DEVELOPMENT COURTHOUSE, 531 DEWEY ST., P.O. BOX 129, FOLEY, MN 56329-0129 (320) 968-6254 Ext. 210 . FAX (320) 968-7626 . TOO (320) 968-8842 Economic Development I Environmental Services Planning & Zoning City of St. Joseph PO Box 668 St. Joseph, MN 56374 November 25, 1998 Re: Little Rock Lake Area Sanitary Sewer Facility Plan Dear Sir: This letter is meant to serve as a notice that Benton County is developing a facility plan to evaluate sanitary sewer collection and treatment options for a service area in Benton County near Little Rock Lake. See attached figure showing the project study area. This notice is required by State Regulations. Centralized sewer collection and treatment is being evaluated as an alternative to on-site wastewater treatment for a number of reasons, including: . · Large number of existing residences located on small lots. · Concern about degrading and potential degradation oflake and ground water quality. · Stricter on-site treatment system requirements · Large potential growth for the area. The facility plan is tentatively scheduled for completion by spring 1999. We request that you respond within 30 days if you wish to receive and comment on the facility plan for the project. If you are interested, we will provide a copy of the draft facilities plan and a notice of the public hearing on the facilities plan 60 days prior to the public hearing. Also, by state regulations we are required to request information from municipalities that have existing systems that have current capacity to meet the study area needs or can be upgraded to meet those needs. The facility planning process will determine ultimate and final flows and loadings. It is expected that initial flow for the system could be in the 200,000 - 300,000 gallons per day range and typical domestic strength wastewater. Please respond within 30 days if your community has interest and capability to meet these needs. Please call me at (320) 968-5073 with any questions you may have. Sincerely, q ~. ueorge E. 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NW 5 I. ,'IE ~",,:,U'_,~ 15.. ~E ; STUDY AREA , i . I 19 17 Dec 1998 Bills Payable Page 1 Thu 4:49 PM City of St. Joseph Decelber 17, 1998 . Check Transaction Depart I . NUlber Nale I Alount COllents Description Fund 26290· BRANNAN'S lOCKSMITH 5.59 keys, fire hall Fire Adlinistration 105 26291 COMMISSI~R OF REVENUE , 950.46 state withholding, 12/16 101 26292 DUNCAN, KI i 69.22 cleaning services City Hall 101 26292 DUNCAN, KI~ 69.22 cleaning services Ci ty Hall Annex 101 26293 E!:KMAN, RICHARD 260.00 hay bales, skating rink Park Areas 101 26294 EFTPS I ¡ 2,170.89 federal withholdings 101 26294 EFTPS 1,911.62 fica withholdings 101 26295 FIRST STAljE BANK 12.70 coIled ion fee Adlinistration and General 601 26295 FIRST STATE BANK 12.70 collection fee Adlinistration and general 602 26295 FIRSTSmTE . BANK , 12.70 collect ion fee Waste Collection 603 I 262% HAWKINS wATER TREATMENT GROUP 12.00 water tests Purification 601 I 26296 HAWKINS WATER TREATMENT GROUP 28.00 water tests Purification 601 26296 HAWKINS ~REATÞIENT GROUP . 80.00 sewer tests Sewage Treahent Plant 602 16iS11rml RET:f, TR\IIT - f/j[ i 168.10 re\i,,"'¡ contriootion 111 26298 LA\! ÐfO lABOR SERVICES 1 165.00 Decelber dues 101 &:."'39 MERIDIAN GREGATES ! 61.85 street repair Street Maintanence 101 26300 PATRICIA VERMAN/RECDRDER . 58.50 recording doculents Planning and Zonning 101 26301 PERA ¡ 2,479.93 retirmnt contribution 101 26302 RANDY K R EXCAVATING 11,169.73 paYlent IIi 91st STreet Street Maintanence 420 26303 ST. J~ NEWSLEADER <61. vÒ I 40.80 publication,. skating :ink Ball Park and Skating Rink 101 26303 ST. JOS~ NEWSLEADER . 40.80 board vacancleS, publ1ca Mayor 101 26304 TRUSTEE I,NDUSTRIAL FUND I 4,650.70 ledical insurance 101 . 26304 TRUSTEE ]NDUSTRIAL FUND ¡ 18.70 ledical insurance 101 26304 TRUSTEE ~NDUSTRIAL FUND S~J.3.1~ 697.40 ledical insurance Crile Control & Investigation 101 26304 TRUSTEE NDUSTRIAL FUND i %.13 dental insurance Crile Control & Investigation 101 1£304 TRIIITEE INIlllITRII1L F\JND I ~ 25 Ii ¡. i "orane. Cri.. ¡ont" I I Inm ¡ i ga\i" ill 26304 TRUSTEE NDUSTRIRL FUND I 55.61 health insurance Accounting 101 )(P3<;)ç pcys ,; 6,;.. Is- Cic,tb . .2SCIO.OO N\6\i.~ WOSf¿\M -- Grand Total 25,403.70 . . if)v#;4~' . 7dte~ .