HomeMy WebLinkAbout1999 [03] Mar 04 {Book 16}
·. CITY OF ST. JOSEPH
21 First Avenue NW St. Joseph City Council
P.O. Box 668, March 4,1999
St. Joseph, MN 56374 6:00 p.m.
(320) 363-7201
Fax: 363-0342 The purpose of the Special meeting is to hear a presentation from Brimeyer, Inc. an Executive Search
Agency. The Agency will discuss the. services they can provide to assist with the hiring of an
Ilk Administrator.
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MAYOR St. Joseph City Council
Kenneth J. Hiemenz March 4,1999
7:00 p.m.
CLERK! I. 7:00 p.m. Call to Order
ADMINISTRATOR
Rachel Stapleton 2. Presentation of Recognition Awards
Joe Braun - honoring his service as Park Board Member (
a.
b. Linda Sniezek - honoring her service as Planning Commissioner
COUNCILORS
Bob Loso 3. Approve Agenda
Cory Ehlert 4. Approve Minutes - February 18,1999
Ken Twit
.¡;~enfUer 5. Consent Agenda
a. Watab Creek Whitetails exemption from Lawful Gambling License. Requested Action:
Approve License for an event to be held at the La Playette on May 3, 1999.
6. Bills Payable and Overtime
7. Treasurer's Report
8. Open to the Public
9. Department Head Report - Dick Taufen, Steams County Road Maintenance Agreement
10. 7:30 p.m. May BowIe Two day Liquor Permit
II. 7:45 p.m. Tom Dullinger, presentation on Operating Compost Area
12. 8:05 p.m. Clarence Ruetter, discussion on providing service to property NE of the Sauk River,
along County Road 75
13. City Engineer Reports
a. St. Joseph Township Comprehensive Plan, process for review and comment
b. Joseph Street - discussion on the cost of improvements -vs- land value
c. Other Matters
14. Appraisal for the First State Bank of St. Joseph and discussion on progress of relocating the City
Office Facilities
15. Central MN Events Center Discussion
16. Mayor Reports
. 17. Council Reports
18. Clerk! Administrator Reports
19. Miscellaneous and Announcement Items
--02/21/99 SUN 12: 44 FAX 904-MAINSTREET ~OO2
. The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
S04 Mainstreet
Suite 205
Our Approach To Your Assignmeiltkin8,MN55343
We propoSe a step-by-step recruitment and selection process:
(ìJ Development of a Position Frome The Profile describes the basic respoosibilities and
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duties of the position. report:iDg telationsbips. education, and experience ~ fur
satisfactory petfotmançe. We will meet wid1 Board members. ~e staff. and others
to discuss the role and responsibility of the positiDn. We wm provide a list of questions
fur all. the participants to consider as we develop the Position. Profile. Once- a consensus is
rea~ on the requíremel11s of the position and. the qualifications of the ideal candidate, we
. will prepare a detailed Fosition Profile.
(b) Location of C8nd.idat.es We will oonduc:t a. comprehensive program to contact sources and
identify suitable candidate&. We would use our researcl1. &taff to identify comparable
organizatiou flom which key individuals çan be contacted. Based on the sources available
to us. we will. identify specific individuals with established patterns of accomplishment and
. knowledge. It is nsuatly helpful to announce the position in appropriate professional
journals.
(3:; Evaluation and Comparison After our research and sourcing is completed, several
v qualified candidates will emerge for evaluation and cxnnparison.. IntervieWs will be
scheduled with the most promising individuals. Depeuding on the location of the
candidate, the interviews will be either face-to-face or completed. through extensive
telephone screening. During this phase we will be able to assess the individual's
qualifications. accomplishments. and suitability for the position. Our fu..(J.epth evaluation
and. appraisal techniques will C(JVe[ issues such. as work experience. education, professional
development and achievements, career objective$ and philO8Ophy.
r S Progress R~ort Following the screening and background investigation we will prepare a
\ Progress Report. 'Ibis report will provide specific info1'JD3tÍon on 1he individual's
education aDd work history. accomplishments and growth potential. strengths and possible
limjtations. We will personally delivel' and review these reports with you. On the basis of
this review. final caoðl~~~8 will be seleçted for interviews.
@ Bal!~ Checks Prior to the interviews. we will investigate the backgrounds of the
finalist candidates through. ret'el:ence checks. It is our pl"8.dke to speak directly with.
individuals who ar,. or have been. .in positions to evaluate the candidates' job
pe.rl'onn8J1çeS. We will verify the fiDali&t ~jdates' credentials through an educ3tional.
CIiminal. and credit check.
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(612) 945-0246 . fax (G12) 945-0102
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02/21i99 SUN 12:45 FAX 904-MAINSTREET IaJ OO~,--,-
- 6. AM~.om¥..nt TheBrimeyet Group is authorized to MtnTnillter a 8e.lf-assessmem tool .
('J entitled "'The DiSC Behavioral Management System- desW1ed to assess the environment in
~ }"-' _ .r which a çandid¡¡œ operates mo~t effectively. Finalist candidates may be further evaluated
~ . \ \ (ß~ç through a report which add1esses:
I (fi~ \ l6) 1. Tnt"""hnotivation
( r s\:IC ~ 2. Management strategÏe$
X€ ~ eS 3. Identification and managezneøt of conflkt
{~ You willleam me strengths, weaknœses, .and.like1ihood for success of each ñnal candidate
- and gain insight into how to best manage and wou effectively with the candidate.
7. . Interviewin¡ arid Selection We will arrange a. schedule of interviews for final candidates.
Wo will assist in this ptO«&S to the extent requested by you. Diœcted by you., we will
assist in the negotiations of employment terms, recoIDID.end a compensation pacl:age
calculated to attract the preferred candidate, and participate in the final negóÔatÌoDS.
8. Performance Evaluation At your request, we will assist. in conducting a perfonnance
evaluation after six months of employment. This will lead to a Work Program to be
utilized over a 18-24 month timeframe.
GUARANTEE .
'The Brimeye: Group offers an 18-month guarantee to clients who utilize our complete process.
Should the client detP.rmine it neœuary to terminate the candidate due to failure to adequately
perform the duties as specifIed in the Position Profile, we will refill the position for expenses
otùy.
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.02/21199 SUN 12: 4~ FAX 904-MAINSTREET ~004
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. The Bnmeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
904 Mainstrøet
Suite 205·
Hopkins, MN 55343
Parlial Listing of Assignments
CITY AND COUNTY MANAGERS/AD:MINISTRATORS
City Manager - Roseville, MN (pop. 36,000)
City Adminimatof - Lakeville. MN (pop. 23.(00)
City Manager - New Brighton. MN (pop. 24,000)
City AdmiDistrator - Hastings,. MN (pop. 15,000)
City Administrator - Cottage Grove, MN (pop. 24tOOO)
City Manager - St. James. MN (pop. 5,000)
_ City Manager - Brooklyn Park, MN (pop. 60,000) .
City Administ1'ator - Little CM\:¡d~, MN (pop. 10,000)
City Manager - Hopkins, MN (pop. 16,000)
City Manager - Benñdjit MN (pop. 24,000)
City Administrator - Hibbing, MN (pop. 20,000)
City Administrator - Henn:mmwn, MN (pop. 7.000)
ClerklArlminiqrator - Mounds View, MN (pop. 12,000)
. City Administrator - Orono, MN (pop. 7,000)
City Administrator - South 51. Paul. MN (pop. 24.000)
Village Manager - Village of Hazel Crest, n.. (pop. 15,000)
City Administrator - Austin, MN (pop. 22,000)
City Manager - Robbinsdale, MN (pop. 15,000)
City .Þ.t1mini~atOt - Becker, MN (pop. 1,000)
City Administrator - Alden Billa, MN (pop. 10,000)
City Administrator - Sandstone, MN (pop. 2,000)
County .Admini5ttator - Chisago County. MN
City Manager - Prior LaJœ, MN (pop. 12,0(0)
City Administrator - Luvernet MN (pop. 4t4(0)
City Manager - Colnmbia Heights. MN (pop. 19,000)
City Manager - Webstu City. IA (pop. 8,600)
City Coordinator - MiJJIJæPOlis, MN (pop 310,000)
County Coordinator - Becket County, MN (pop. ~8,OOO)
City Administrator - Pipestone, MN (4,500)
City 'þ'tfmini~trator - Marshall. MN (pop. 12,(00)
City Administrator - Oak Park HeigJm:, MN (pop. 3,700)
City Administrator - Rosemount, MN (pop. 10.000)
City Manager - St Anthony, MN (pop. 8,000)
city Manager - Catro11, JA (pop. 8,000)
City Administrator - Savage, MN (pop. 12,000)
City Manager· Sheldon, tA (pop. 5,000)
City AdmiDistra10r - Emmetsburg, IA (pòp. 4,000)
County Coordinator - Benton County, MN (pop. 30,000)
City Manager - Mankato, MN (pop. 31,500)
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(G1~) M5-o~46 . fax (612) 945-0102
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02121/99 SUN 12:46 FAX 904-MAINSTREET ~OO5
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City Administrator - North MaDbto, MN (pop. 11,0(0) .
City Manag~ - Robbinsdale, MN (pop. 14,000)
City Administrator - WormiDgton. MN (pop. 10,0(0)
City AdminbtraWf - Farmington, MN (pop. 6,870)
City Administrator - Mounds View. MN (pop. 12,600)
Cleål A.dministtator - Cætecville, MN (pop. 2,000)
County AdminiS1rator, St. Louis County, MN (pop. 198,000)
City Administrator - NorthfieId, MN (pop. 15,2(0)
City Manage¡: - Col~ia Heights, MN (pop. 19,000)
City Mana¡er - Benson, MN (POP. 3$10)
City Manager - Storm Lab, IA (pQp. 9,000)
City Managæ - West St. Paul, MN (pop. 19,000)
Coordinator - Bryant Neighborhood, M'mneapolis
Council AdmInistratot - Red Wing. MN (pop. 15,700)
Coumy Adminiuraror - Rice County, MN· (pop. 56,00»
City 'Manager - Maquoketa, IA (pop. 6,000) .
City Manager - Spencer, IA (pop. 11,6(0)
City Administrator .. Cottage Grove, MN (27,726)
City AdmmistratDr - St. Peter, MN (pop. 10,000)
City AdIninistratot - Minneuista, MN (pop. 3,900)
City Administrator - Mahtomedi, MN (pop. 6,800)
City Mðn.ager - Montevideo, MN (pop. 5,500)
City AdministratOr - O1arles City, IA (pop. 8,000)
City Managet - West Liberty, lA (pop. 3,(00)
City AdmÎlusttator - Mora. MN (pop. 3.000)
City Admin.istratDr - Baxter. MN (pop. 4,800) .
DEPARTMENT HEADS
Finance Director - M1Dneapolis, MN (pop. 370.000)
Fire Chief - Centennial Fire Pistrict
. Police Chief - Orono, MN (pcp. 7,(00)
Public Works Superintendent - New Hope, MN (pop. 21,800)
Budget Director - Minneapolis, MN (pop. 370,000)
Superintendem Wastewater Tr~ - Albert Lea, MN (pop. 18,000)
Pub1ic Works Dkector/City Engineer - Savage, MN (pop. 12,000)
FiDance Director - Austin, MN
City Engineet - Mînnetonb, MN
Community Development Dùector - St. Louis Park, MN (pop. 43,000)
Public Works DirectorlEngtn~ - St. Louis Park. MN
Community Development Dirmor - Fairmont, MN (pop. U,OOO)
ComlTtlln;ty Deve1.opmeot Director -lWsemount. MN (pop. 10.soo)
City F.ngjnMClDirector of Public Works ~ M~a111 MN (pop. 12,3(0)
ComTnlmtty Deve10pmem Director - Northñe1d., MN (pop. 15,2(0)
Eoonomic Development Director - Elk River, MN (pop. 12,8(0)
County Economic Devdoment Director - Becker County, MN
Principal Planner, Minnetonb, MN (pQp. SO,5(0)
tkneral ~erf Utilities CommÍAAion. Elk Rivet, MN (pop. 12,8(0)
CoTTIm11n1ty Development DirectoJ: - Famú:ngton, MN (pop. 8,000)
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02/21/99 SUN 12:47 FAX 904-MAINSTREET ~UUQ
CommunicatiOIll Director ~ )C¡nneapo1i&. MN
Director of Property. Records. and Revenue· Ramsey County, MN
.Assessor - Freeborn County, MN
Police Chief - Stillwater, MN (pop. 16,000)
Appraiser - Minnetonka, MN (pop. 50.000)
Manager of Ptpni-ng and Economic Development - WorthingtOn, MN (pop. 10,500)
County Engineer - Cblsago County
Manager of Public Service8 - Baxter. MN (pop. 4.700)
Director of Public Safety - )l"mlUdQnh~ MN (pop. 50,000)
Director of p1ann;n: - Elk River (pop. 16,000)
Assistant Director of Economic Development - Ek. River
. Director of Fubliç Safety -Cities of Crystal and New Hope, MN
NON-PROFIT
Executive Director - Urban Concems Workshops
Executive Director . Minnesota State Councü on Disability
Executive Dired:nr - Local Government Information SystemS
Manager, LRT Development - Regional Transit Board - Twin Cities
Executive Director - Cold Weather Resource Center
Executive Director . Minnesota Chiefs of Police Association
Executive Director - North Suburban Cable CommiAAinn and Access Corp.
Executive Director - League of M"JDIIe8Ota Cities
Executive DirectOr - Family Violence Network
- Executive Director - Southwest MiDnesota Initiative Fund
Executive Director - PossAbUiûes of Southern Mînne$ota
- .Executive Director - Metropolitan Library Services Agency
Executive Director - Blue Earth Economic Deve10pment Authority
Executive Director - St. Cloud Housing and RedevelopU1e1lt Authority
Ex~ Direc;tor - &st Central Solid Waste Comm¡~~ion
District Administrator - Minnehaha Creek Watershed District
Library Director - Carver County
PRIVATE SECTOR
COO ~ sporting goods manufacturer
Senior AcCOunt Manager - government leasing corporation
Director, Sales and Marketing and Production Manager - optica11ens company
Senior Desjgn Engineer and Producûon Manager - sign mauofactw:ing company
Transpommon Engineer - Mg:ineP.ring consulting firm
Urban Planner - engineering consulting fuJ:n
Senior EagiDeer ~ engineerÎJ\g consulting finn
Manager of Admioi8tt8tÌ'le Services - architectural firm
Senior Associate - engineering consulting fiIm
Electrical P.ng;t'eer . induatrlal engineeriDg firm.
Marketing Manager - architeCtUral fum
Marketin¡ Coordinator· arcl1itecVual firm
Senior Transportation Engineer - engineering conswtir\g fum
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02/21/99 SUN 12: 47 FA..\: 904-MAINSTREET ~007
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The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
904 Mainstreet
Suite 20S
James L. Brimeyer Hopkins, MN 55343
President
After twenty years in public sector 1DêÞlagement, Tm Brimeyer began hia career in Executive Search in July,
1988. He has co~ executive search assignments for City Managers, City AdmiDistrators, and senior
level management posÎÛOD8, and has work:ed with non-profit organizatiQDS, semi-public agencies and private
sector companies that have a relationship with zmwicipalities, counties and ot1lez' public sector agencies.
Some represemative exampl~ of sc.arches include:
.. City of Mìnneapolis ~ City Coordinator, Bodget Director, and Communications Director
* North Suburban Cable Commission and Acce88 Corporation - Exeartive Director
* City of Red Wing. MN - Council Adm.i.nisttator
'*' Cenœnnial Fire District, MN - Fire Oùef
· City of HOpkins, MN - City Manager
* Regional Transit Board - Manager of Light Rail Transit Development
., City of St. Louis Park, MN - Community Development Dir~r
* City of Mankato, MN - City Maruiger
* City of Minnetonka, MN - City Engineer
* Environmental Consulting Firm - Director of EDgÍIl.e.ering -
* City of Cb.arles City, IA - City Manager
* lUce County. MN - County A.dminimator -
... St. Cloud Housing and Redevelopment Authority - Executive Director
... City of Minnetris~ MN - Council Administrator
... Elk River Municipal Utilities, MN - General Manager
* City of Baxter, MN - Manager of Public Services
In addition to the ex.ecuûve search assignments, 1im is also available to serve as a facilitator for strategic
planning, mm building and goal setting activities at both a policy-m.iling and adm.ini$trative staff level. He
serves in this capacity for both public and private sector organiza1ioDB.
Previously, Jim serv.ed fout cities: three as a City Manager including his last position as City Manager of St.
Louis Park, Minnesota (population 45,000). He also served in Worthington., Ohio and Wood Dale, TIlinois.
He began his career 88 A.ssi&tant City Manager in Park Ridge. lliinois mer obtaining a Master's Degree in
Public Adm.imstn1ion from NorthemIl1inois University. He received a B.A. Degree from Loras College in
Dubuqu~, Iowa.
Jim is a member of the Tnterrurtional City Management Association. the Mînnt60ta City Muagement
AssociWon. the National Forum for Blaçk Public "Adm1nittrators, aDd the MìnnesoU Muniçipal Utilities
Association. He is active in cotr'munity activities including the TwinWest Clamber of Commerce and is Past
Presklent of dIe St. Louis Park Rotary Club and the St. Louis ~ Rotary Foun4a%ion. He serves on the
Boards of two Twin Cities-based companies. InJanuary, 1996 he began a four-yea! term as City Council
Member at-large In St. Louis Park. Minnesota.
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(612) 945-0246 . tax (612) 945{)102
FEB~26-1999 13:41 LEAGUE OF MN CITIES P.01/09
. tLfYlC F1-4)<.'<k
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- Job Title: Clerk Administrtdor t:"rðm L ~d
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~: AdminisÞøIor Phone# ' ,
~rvisør: City Cormdl ~. m-(ì~0 -¡ìa;--d,.
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DBSCa%H%OII 0.- WOU
General Statemen~ of Du~ies: Pêrforms administrative work conduc~ing
theciailybusiness activities of the City; ,conducts' 'Ci tY"elections;
performs Skilled ))OOkkeepinq and record keepinq; acts as the
administrator for the city council and performs related duties as
required.
sUDerv~~on Received: Works under the qeneral and administrative
superv S1.on of the City council and specirically reports to the
personnel liaison. , .
SUÐervision ~ercised:_ Exercises general su~ervision over the deputy
city clerk and lor other clerical personnel ~n the administration
department of the city.
TUICAL DtJ'!IU PB!tF01Uœ1)
The listed exam~les may no~ include all duties performed by all
positions in th~s class. Duties may vary somewhat from position to
position within a class.
-
__ A~countinq R.l.~e4 Duti..
*pre~ares accounts ~Yable and receivable transactions and posts
nformation to ournals, Verifies account information and
generates checks for bill payments.
*Maintains and processes payroll, 'pafI'oll deductions, payroll records
and reports, etc.; processes cla~ms and warrants for all funds.
*Deposits and transfers mone¥ between accounts and reconciles
accounts; keeps Council J..nf'ormed.
*Identifies money available to be invested in conjunction with the
auditor, tracks due dates of investments and ~nvests funds with
Council approval in accordance with city policy.
*Pre~ares and presents the annual budget to the City council,
~ncludinq ca~ital improvement plans.
*Monitors expend tures and receipts during the year.
AdmiDis~ation Relate4 Duti..
*Coordinates the operation of all departments in City government to
ensu;e citizens promptly receive high and quality products and
serv1.ces.
*Recommends and coordinates the development of administrative rules,
policies and procedures necessary to ensure proper functioning of
all departments; researches and assists in the development of
solutions to problems. '
*Identifies and researches current municipal issues, insurance risks,
tIÞ leqislative mandates, and regulations changes and provides an
analysis of issues 'and changes to the City Council {Keeps the
council informed of issues which they may wish to take action on
FEB"':25-1999 13:41 LERGUE OF MN CITIES P.ø2/~9
or should take action on in the best interest of the city.)
*Prepares special assessment rolls, bills fo~ special assessments,
collects payments and records as appropriat.e. .
*Receives requests, complaints and information from the public and
transmits ~o staff and{or Council. (Also, ~Y.handle, if an
administrative aatter.
*Establishes proceâures and guidelines for the effective operation of
the of the clerk/administrator's office. ,
*Prepares and analY2es quotes and bids for products and services;
executes or recommends execution of contracts to the Cit¥ Council.
*Acts as liaison with State, county~ city, Attorneys and Aud1tors
and Boards and commissions.
*Administers local elec~ions in accordance with state and County
requirements.
*Oversees, schedules, trains election judges and maintains election
records.
*Assists in bid openinqs, reviews bids and highlights areas for review
by city Attorney.
*May assist in completing grant and loan applications; administers
grant money that is received and prepares' related reports.
*Prepares a variety of re~rts and files with appropriate state,
federal Ot' county off ces. - .
*Carries out assignments as designated by the City Council.
*Reviews and assists in ov.erseeini all contracts and agreements.
*Assists in planninq or coordinat ng annual city events.
*Attenàs conferences and schools to keep abreast of current city -
issues and ap~rises the council of coming issues which will
require counc~l action. -
Clerical and General orrice Duties
*Prepares and types correspondence, reports, memos, letters,
ordinances, etc., on behalf of the Council.
*Attends and· participates in regular and special Council meetings,
records Council actions; prepares agendas and maintains records of
all actiQn taken. .
*Provides council with a .report of administration activity on a
monthly basis.
*Arranges and publishes notices of meetings and ordinances as required
by law.
*Attests the Mayor's signature on official documents wherever required
and maintains responsibility for the city Seal.
*provides certified copies of proceedings ana records of the city upon
request.
*Oversees and processes applications for liquor, beer and cigarette
licenses.
*Answers City phones and provides information and assistance to the
*Det~~t~~~ public information needs; identifies timely newsletter
articles.
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DOWLBDGB, SKILLS AJm ABILITIES
*Considerable knowledge of rules and regulations applicable to city .
qovernment.
*Consiãerable knowledge of accountinq, payroll and billinq practices
F;EB"':26-1999 13:42 LEAGUE OF MN CITIES
P.03/09
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and procedures.
*Considera])le knowledge of City charter, ordinanoes, resolutions and
policies. , .
*Considerable knowledqe of state and county elections procedures and
law. .
*Considerable ability to keep accurate and complete records and files.
*Considerable abili~y to read and analyze technical information and
identify concerns. '-. .
*Considerable ability to prioritize city needs and to coordinate
o~erations and services. .~..
*Cons1derable ability to operate various office equipment includinq
but not limited to, computer and related software, telephone,
radio, copier, -typewri~er, calCUlator and fax machine.
*considerable ability to type or enter data into a computer with speed
and accuracy.
*Thorough ability to communicate' effectively and establish effective
working relationShips with elected officials, staff, other ~uÞlic
officials and the pUblic, includinq making formal presentat~ons.
*working ability to prepare a variety of financial reports and to
prepare and oversee administration of the city budget.
Workinq abili~y to sit for long periods of time while enterinq data
at a co.puter or t~inq at a typewriter.
Considerable abili~y 0 plan and analyze city administration
functions; develop al t,ernati ves; and determine the costs,
advantages and disadvantages of various alternatives.
eQUALZJlICATIOJIS
!(INIMUM OUALIFICATI9NS:
Bachelor's Degree in Government operations or related field (or
commensurate experience with a minimum of an Associate of Arts Degree)
or two years of municipal experience; demonstrated proficiency in
analysis of the written .word, employee relations, public relations and
verbal communications; demonstrated computer proficiency in data base,
word processing and accounting software
Note: Asterisked items are es~ential to the job.
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FEB-26-1999 13:43 LEAGUE OF MN CITIES P.04/Ø9
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- ORTONVILLE
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. JO:B DESCRIPTION
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JOB TITLE ." DA'1'E PAGiJ
Clerk-Administrator/Treasurer 11-30-90 1
DEPAR~ SALARY SCREDULE REPORTS TO
Administration city council
SCOPE OJ' JOB
Gener~l s~atemQnt of Duties: Performs responsiÞle administrative and
supervisory work coordinating and directing City government operations;
and performs related duties as required.
Supervisio~ Received: Works under the administrative oversight of the
city Council.
sunervision Exercised: Exercises general, technical,J and administra- ¡
tive supervision over all City employees either directly or through
subordinate supervisors. .
PERPORKANCE RESPONSIBILI~IES
The listed examples may not include all duties performed by all
p05itions in this class. Duties may vary somewhat from position to
position in a class. _-
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Plans, organizes, and administers the city to ensure a coordinated
and efficient eftort to meet the goals and objectives of the City.
Oversees and coordinates the administration of all departments in
City government incluãing personnel, equipment, and facilities to
ensure adequate service is provided to the citizens.
Supervises all City staff directly or indirectly ,through subordinate
supervisors including interviewing and recommending hire; training;
assigning and reviewing work, recommending reward and discipline,
approving time cards, etc. "
Acts as final authority on all personnel actions suhject to approval
of the City Council on hiring, severe disciplinary action, and
dismissal.
Develops and issues administrative rules, pOlicies, and procedures
necessary to enSure proper functioning of all departments.
(continued on page 2)
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FEB-26-1999 13:43 LEffilE OF I'f-.I CITIES . P.0S/Ø9
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, ORTONVILLE
. JOB TITLE PAGE
Clark-Administrator/Treasurer 2
PERFORMANCE RESPONSIBILI~IES (cont.)
'.,
Prepares and submits an annual budget to the Citycouncil¡ keeps the
Council informed of the financial condition of hte City; recommends
. action a.s appropriate. .
~anages and invests city funds in accordance with council guidelines
and sound financial practices.
~endS and participates in all Council meetings and other meetings
with official bodies as directed by the Council; maintains minutes
f the meetings.
Prepares recommendations for Council approval on a variety of city
issues to improve the health, safety, or welfare of the City.
~aintains the corporate seal and all records and documents of the City.
Estahlishes programs, qoals, and objectives to accomplish work.
~dministers oaths and affirmations an~ takes and certifies acknowledg-
ments as required or sanctioned by law.
Oversees handling of complaints and ~equest for services to ensure
L:S prompt and courteous response to citizens.
Conducts all city elections. ,
. Oversees and approves all City purchases through purchase o~der
sY$tem.
Acts as a liaison with state legislators and state departments in
promotion of effective operation of the City of Ortonville.
Acts as zoning administrator; attends planning Commission meetings;
receives and reviews applications for zoning permits, varian~e
requests, special use permits, and other matters related to
planning and zoning.
Coordinates with the Building Inspector, Planning Commission,
residents, and businesses to resolve problems or obtain zoning
variances where apprQpriate. _
Provides zoning information upón request and acts as coordinator for
zone change application~.
Maintains city Zoning maþs and records.
~ersees and manages all financial and accounting matters as delegated
by the City Council; maintains appropriate records.
Determines possible solutions to·próblems and presents alternatives
for review by the city council.
Monitors operations to ensure compliance with applicable ·laws,
requlations, rules, policy, and ordinances.
fl&valuates potentiQl projects, programs, and services to determine _
feasiDility and community impact and makes reco~endations to the
Council.
Prepares periodic reports and makes presentations before the City
Council.
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FEB-26-1999 13:44 LEAGUE OF MN CITIES P.06/09
VH'" \,J!' Y ... '-'.L.d,.
'. ..
JOB T¡TLE PAGE
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Clerk-Administrator/Treasurer 3
KNOWLEDGE, SXILLS, ~ILITIES
Considerable knowledge of laws, rules, and regulations applicable to
City government.
Considerable knowledge of budgeting, accountin9, and government
financing.
Considerable knowledge of government processes, services, and planning.
Considerable knowledge of management principles and practices as they
apply to public sector management.
Working knowledge of office automation.
Considerable ability to prepare anà administer pudgets.
Thorough ability to supervise staff.
Thorough ability to communicate effective and establish effective
working relationships with elected officials, staff, other public
officials, and the public including making formal presentations.
Considerable ability to plan and analyze city operations; develop
alternatives; and determine the costs, advantages, and disadvantages
of various alternatives.
Considerable ability to prepare accurate and thorough reports.
Considerable ability to perform mathematical calculations, to analyze
data, and to prepare reports.
Considerable ability to prioritize city needs and to coordinate City
departmental operations and services.
~NIHUM QUALIFICATIONS
Bachelor's degree with coursework in public administration, planning,
community development, accounting, business and finance, or equivalent;
and three years of professional experience in finance, management,
planning, corumunity deve+opment, or a related field.
DESIRABLE QUALIPICATIONS
Above education plus two years of experience in public administration
including financial management.
:_- =~~ - ,.=-",,~, ~ ., '"
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FEB-26-1999 13:44 LEAGUE OF MN CITIES . P.07/Ø9
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Title of Class: Effective october 15, 1990
Clerk-Administrator
DESCRIPTION OF WORK
General Statement of DUties: Performs responsible administrative
and supervisory work coordinating and directing City government
operations; and performs related duties as required.
supervision Received: Works under the administrative oversight of
the City Council.
Supervision Exercised: Exercises qeneral and administrative
supervision over all City employees either directly or through
subordinate supervisors.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all
positions in this class. Duties may vary somewhat from position to
position within a class.
. Plans, organizes, and defines the organi2ation of City administration
to ensure a coordinated and efficient effort to meet the goals and
objectives of the City.
Oversees and coordinates the administration of all departments in
city government including personnel, equipment, and facilities to
ensure adequate service is provided to the citizens.
supervises all City staff direotly or indirectly through subordinate
supervisors; acts as final authority on all personnel actions
sUbject to approval of the city council on hiring, severe
disciplinary action, and dismissal.
Develops and issues administrative rules, policies, and procedures
neoessary to ensure proper functioning of all departments.
Prepares and submits an annual budget to the city Council; keeps the
Council informed of the financial condition of the City¡ recommends
action as appropriate.
Manages and invests city funds in accordance with Council guidelines
and sound financial practices.
Attends and participates in all Council EeQtings and other meetings
with official bodies as directed by the Council.
Ensures that all laws and ordinances are enforced.
Prepares recommendations for Council approval en a variety of city
issues to improve the health, safety, or welfare of the city.
(continued on reverse side)
Clerk-Administrator
.
FEB-26-1999 13:45 LEAGUE OF MN CITIES P.0S/Ø9
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:
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Clerk-Administrator ·
Attends planninq Commission meetings; reviews and approves or denies
zoning permits, variance requests, special use permits, and other
matters related to planning and zoning.
~stablishe& proqr~, goals, and objectives to accomplish work.
Prepares and analyzes bids for products and services; selQots firms
or individuals to provide products and services; executes contracts
for under $1000 or recommends execution of contracts for over $1000
to council for approval.
Coordinates and oversees the work of consultants hired by the City.
Represents the city with other governmental agencies and officials.
OVersees and manages financial and accounting matters.
Determines possible solutions to problems and presents alternatives
for review by the City Council.
Monitors operations to ensure compliance with applicable laws,
regulations, rules, policy, and ordinances.
Develops long and short range qoals and oversees their
implementation.
Evaluates potential projects, programs, and services to determine
feasibility and community impact and makes reoommendations to the
Council.
Prepares periodic reports and makes presentations before the City
Council.
KNOWLEDGE, SKILLS, AND ABILITIES
Considerable knowledge of laws, rules, and regulations applicable to ·
City government.
considerable knowledge of budgeting, accounting, and government
financing.
Considerable knowledge of governæent processes, services, and
planning.
Considerable knowledge of management prinoiples and practices as they
apply to public sector management.
Thorough ability to prepare and administer bUdgets.
Thorouqh ability to supervise staff.
Thorouqh ability to communicate effeotively and establish effective
working relationships with elected officials, staff, other public
officials, and the public including makinq formal presentations.
Considerable ability to plan and analyze City operations; develop
alternatives; and determine the costs, advantages, and
disadvantages of various alternatives.
Considerable ability to prepare accurate and thorough reports.
Considerabla ability to perform ~athematical calculations, to analyze
data, and to prepare reports.
considerable ~Dility to prioritize city needs and to coordinate City
departmental operations and services.
(continued on reverse side)
Clerk-Administrator
·
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FEB-26-1999 13:45 LEroLE OF "'" C I TI ES
Oc P.Ø9/Ø9
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o. Clerk-Administrator
MINIMUM QUALIFICATIONS
Bachelor's degree with coursework in administration, planning,
community development, business, and finance or math; and five years
of professional public sector experience in adøinistration, planning,
community development, or a related field.
'..
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Clerk-Administrator
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TOTAL P. Ø9
. <
Unofficial Minutes
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular
-. session on Thursday, February 18, 1999 at 7:00 p.m. in the St. Joseph City Hall.
Members Present: Chair Kenneth J. Hiemenz. Councilors Bob Loso, Ken Twit, Cory Ehlert, Mary
Niedenfuer. Deputy Clerk Judy Weyrens.
Others Present: Steve Streng, Joanne Zipp, Lee Zipp, Dick Taufen, Peter Omann.
Approve Agenda: Loso made a motion to approve the agenda with the addition of Street Name
Change under the City Engineer Reports. The motion was seconded by Ehlert.
Ayes: Hiemenz, Loso, Twit, EWert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Consent Agenda: Loso made a motion to approve the consent agenda as follows; seconded by
Ehlert.
a. St. Joseph Fire Department Exemption from Lawful Gambling License. Fundraiser
to be held on April 16, 1999 at the La P1ayette.
b. 1999 Sweeper Schoo1- Registration fee $ 40 per person; St. Paul. REQUESTED
ACTION: Authorize attendance of Jim Marthaler and Mike Sworski.
c. Annual Planning Institute - Apri129, 1999, St. Paul; $ 85.00 per registrant.
REQUESTED ACTION: Authorize attendance of Kalinowski, Graeve, Utsch and
Carlson and payment of registration fee.
d. Execution of service contract with Feneis Signs for maintenance of Community Sign
-- $ 105.00 per month.
. Discussion: Loso verified that the expenditure for the Street Sweeping Workshop is deducted from the
Street Sweeping Budget. Loso also questioned the service contractfor the Community Sign. He
stated in his opinion the sign has been troublesome. Weyrens stated that Feneis has responded to the
questions of the City Office and the sign currently is in the process of being repaired.
Ayes: Hiemenz, Loso, Twit, EWert, Niedenfuer
Nays: None. Motion Carried 5:0:0
. ApDfove Minutes: Twit made a motion to approve the minutes of the January 28, 1999 special Council
meeting with the following correction: The minutes will be re-typed using the standard minute format. The
motion was seconded by Loso.
Ayes: Hiemenz, Loso, Twit, EWert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Ehlert made a motion to approve the minutes of February 18, 1999 with the following correction: delete the
duplication of a sentence under Twit's report, City Office Operations. The motion was seconded by Twit.
Ayes: Hiemenz, Twit, EWert, Niedenfuer
Nays: None. Abstain: Loso Motion Carried 4:0: 1
Bills Pavable: Loso made a motion to approve the bills payable check numbers 26430 - 26539 as presented;
seconded by Ehlert.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Overtime & Callouts: Loso made a motion to approve the overtime as presented; seconded by Twit.
. Ayes: Hiemenz, Loso, Twit, EWert, Niedenfuer
Nays: None. Motion Carried 5:0:0
February 18, 1999 Page 1 of 9
Unofficial Minutes
Open to the Public: No one present wished to speak.
~. Department Head Reports - Dick Taufen, Public Works Director
Snow Plow Damages: Public Works Director Dick Taufen presented an Incident Complaint from the
property owners at 121 East Minnesota Street. The complaint alleges that someone from the City
Maintenance Department damaged their retaining wall while removing snow. Taufen stated that it is
possible the Department damaged the wall while removing snow and indicated the Maintenance staff could
repair the damage. Loso made a motion to repair the damage to the retaining wall at 121 East Minnesota
Street; seconded by Niedenfuer.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Generator - Y2K Needs: Taufen discussed the need to purchase or rent a generator for the well and filtration
system. Should the power go out on January 1,2000 the City does not have backup energy. The generator
would not only use useful for the transition to the year 2000, but also in the event of a disaster.
Taufen briefly discussed the history of a prior attempt to purchase a generator. In 1992 the City accepted
bids for a generator but the bids received were much higher than the amount budgeted. Shortly after that the
City contemplated purchasing a used generator but determined it would not be a prudent decision to purchase
it as replacement parts may be difficult to obtain. Taufen stated that if the City is interested in purchasing a
generator it should be done immediately as it is his understanding they are already back ordered.
Loso questioned if the Fire Hall generator could be moved. Taufen responded that the generator at the Fire
Hall is a permanent fixture in the facility. Further, if a problem/disaster would occur the Fire Hall would
. need the generator.
When questioned about the number of generators the City needs to purchase, Taufen responded two.
Further, when County Road 121 is improved the residents adjacent have expressed interest in obtaining
municipal services. If this is the case, a lift station will be needed for sewer service and one of the generators
could be used in that facility.
Ehlert made a motion to allow Jim Graeve question Taufen. The motion was seconded by Niedenfuer.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Jim Graeve questioned what emergency services could be shared between jurisdictions and if the generator
could be shared. Taufen responded that in his opinion it would not be feasible to jointly purchase a generator
with another City. If a disaster occurs everyone would need the generator simultaneously.
Loso made a motion authorizing Dick Taufen to secure bids to purchase the necessary generators. The bids
should include financing options such as lease purchase and out right purchase. The motion was seconded
by Twit.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Water Report: Taufen presented the 1998 Annual Water Report. The Council discussed the water pumping
ratio versus the water billed. Taufen indicated that the industry considers it acceptable if a municipality can
collect 80% of the water pumped. During 1998 the City averaged a collection rate of 87%. Loso made a
. motion to accept the 1998 Annual Water Report as presented; seconded by Twit.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
February 18, 1999 Page 2 of 9
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Unofficial Minutes
-. Compost Site: Tom Dullinger, owner of Reliable Roll-off has offered to operate the compost area for 1999.
In addition to operating the compost site, Dullinger is proposing to place three dumpsters at the site where
residents could deposit appliances, construction material and tires. The resident disposing of the additional
items would pay Dullinger at the time of disposal. The Council was supportive of the concept and requested
that Dullinger appear at a future meeting with a proposal for such services.
Wastewater School: Taufen discussed with the Council his need to fulfill his Wastewater License
requirements and requested authorization to attend a Wastewater Operations Seminar March 17 - March 19.
At the February 4 meeting he requested to attend a one day seminar, but since that time has learned that
particular seminar would not fulfill his license requirement. Therefore, he has cancelled that registration in
lieu of attending the above mentioned seminar. Niedenfuer made a motion authorizing the payment of the
$150.00 registration fee for the above mentioned seminar. The motion was seconded by Loso.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Street Light Request: Taufen stated that he met with NSP representative Ron Hoglund to discuss installing a
street light at 1 st Avenue NE and County Road 2. The proposal places the street light on the City side of 1 st
Avenue NE and the only cost the City will incur is the monthly electric cost of approximately $ 8.80 per
month. Twit made a motion requesting NSP install a street light at 1 st Avenue NE and County Road 2;
seconded by Ehlert.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Other Matters: Taufen discussed with the Council the recent changes in bleacher requirements. The existing
. bleachers at the Millstream park may not meet the spacing requirements. The Council was in agreement that
the spacing would need to be adjusted if they do not meet the requirements. Ehlert responded that he will
also discuss this matter with the St. Joseph Recreation Association.
Planning Commission Matters
SKN Properties: EDA Director, Chad Carlson presented the preliminary plat of SKN Properties. The
proposed plat includes four lots. The property owner is requesting to plat the property to fully utilize Tax
Increment Financing. Carlson clarified that since utilities will not be constructed at this time, it will not be
necessary to execute a Developer's Agreement. Loso made a motion approving the preliminary plat of SKN
Properties as recommended by the Planning Commission with the following contingencies. The motion was
seconded by Twit.
1. Elimination of 305th Street
2. The Southern property line of Lot 001, Block 001 will be extended south to the middle of the
easement of 305th Street as platted on the Borgert Industrial Park Plat 2, providing access to all
lots.
3. Fulfillment of the park dedication fees.
Discussion: Twit questioned if the County Engineer's comments requesting consideration of access to the
unplatted property has been considered. Carlson responded that it has been considered by eliminating the
southern lot.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
. US West Communications - Special Use Request: Carlson presented the Planning Commission's
recommendation regarding the Special Use Request of US West. Hiemenz reported that he has discussed the
health and safety concerns expressed by the Planning Commission. It is the opinion of the City Attorney that
February 18, 1999 Page 3 of 9
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. Unofficial Minutes
the City cannot refuse the request on the question of potential health risks posed by antennas. The FCC has
. determined that antennas do not present a health risk and municipalities do not have the right to over rule the
FCC.
Niedenfuer reiterated the concerns raised at the public hearing and encouraged the Council to re-consider
allowing additional antennas. In Niedenfuer's opinion information is available to indicate potential health
risks posed by antennas. Loso and Twit stated that based on information presented by the City Attorney the
City does not have a right to deny the antennas due to health concerns.
Ken Nielsen, representative of US West briefly discussed the transmission power of the proposed antennas.
He stated that television and radio towers exceed the transmission power of the proposed antennas.
Loso made a motion to accept the following resolution of the Planning Commission and approve the Special
Use Request of US West to place three antennas on the City Water Storage Facility. The motion was
seconded by Ehlert.
Resolution of Finding
The request of US West Communication for a Special Use Permit came before the Planning Commission at a public
hearing held on February 8, 1999. The purpose of the hearing was to consider the issuance ofa Special Use Permit.
The Permit is being requested to allow placement of a wireless telecommunications antenna on the City Water Tower.
St. Joseph Code of Ordinance 58.3. The construction and maintenance of a commercial tower shall be permitted within
the following zoning classifications, pursuant to a conditional use permit granted in accordance with the Zoning
Ordinance. Amateur radio, television towers and exempted dishes shall not require a Conditional Use Permit.
Subd. 4. General Business. Building Mounted Antennas, Exempted Dishes and antennas not attached to a
. tower.
St. Joseph Code of Ordinance 58.11 states the placement of a wireless telecommunication antennas on roofs or walls of
existing buildings or structures shall be approved by the City as a conditional use permit provided that the antennas
meet the requirements of this Ordinance.
The request has been submitted by US West Wireless LLC. 426 N. Fairview, St. Paul, MN 55104.
Notice of this matter was duly served and published.
In consideration of the information presented to the Planning Commission and its application to the Comprehensive
Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the following fmdings:
The proposed use is consistent with the standards for a Special Use Permit as stated in St. Joseph Code of
Ordinances 52.8 SubdA. (a-k), with the exception of (a) and (d).
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Final P1at- Buettner Industrial Park: Carlson presented the Final Plat for the Buettner Industrial Park. The
plat is similar to the Preliminary Plat and all the requested corrections have been completed. Loso
questioned the park dedication fees and how they will be calculated. Carlson responded that Buettner has
determined it would not be feasible to move the existing trees in the Plat in lieu of cash payment. Therefore,
he will be contributing 2% of the raw market land price. The Council will have the opportunity to review
the land price before accepting the cash payment. Twit made a motion to accept the recommendation of the
. Planning Commission and approve the Buettner Industrial Park Final Plat with the following contingencies;
seconded by Ehlert.
1. Final approval by the City Engineer
February 18, 1999 Page 4 of 9
. Unofficial Minutes
2. Final approval by the City Attorney
. Discussion: The Council briefly discussed the land needed to acquire for the realignment of County Road 133.
ft was clarified the existing crossing at CR 133 will be closed leaving a right on and right off on the abandoned
portion ofCR 133. Carlson reported that one individual will be negotiating all the right-ol-way purchase
transactions and they are in the process.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Engineer Reports
Street Name Change Request: Weyrens presented a Special Ordinance 1999-1 to allow the renaming of
Crestview Court to Cary Court (located in Pond View 4). Steams County Emergency Services has requested
the City change the name as St. Wendel Township currently has a Crestview Court and Crestview Drive.
The duplication of names makes it difficult for emergency services. Weyrens stated that in the future all
developers will need to provide proof that Emergency Services has approved Street Names before a
preliminary plat hearing is conducted. This additional process will prevent such error. Loso made a motion
to approve the following Special Ordinance; seconded by Niedenfuer..
Special Ordinance 1999-1
Ordinance Renaming A Street
The City Council of the City of St. Joseph hereby ORDAINS:
That the Street identified in the plat of Pond View Ridge Four as "Crestview Court", shall be renamed to "Cary
. Court" .
This Ordinance is adopted pursuant to Minn Stat. § 440.11. This Ordinance shall be considered a special or
limited Ordinance to be maintained in the Appendix of the St. Joseph Code of Ordinances as defmed in Section
10.2 of the Code.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
May BowIe License: Weyrens stated that this year the May BowIe will be held at the College of St. Benedict
on May 1, 1999. Since a special liquor license is required the Council will need to approve the application
and license. At this time the Police Chief has not had the opportunity to review the license and Weyrens
requested this matter be table until March 4, 1999.
Cable Commission Requests
Meeting Fees: The Council reviewed the request of the Cable Commission to be compensated $20.00 for
meetings and updating the system. Hiemenz clarified that at this time all subsidiary Board/Commissions of
the Council are compensated $15.00 per meeting. Loso stated it was his understanding the Council
increased the meeting fees for all Boards/Commissions and Councilors by $5.00. Hiemenz stated it was his
understanding the Council considered increasing the meeting fees during the Budget process, but never
authorized the increase. Niedenfuer and Twit concurred with Hiemenz. Loso made a motion to increase the
meeting fee for all Boards, Commission and Members of the Council by $5.00, effective March 1, 1999.
The motion was seconded by Ehlert.
. Discussion: Hiemenz stated it was his understanding the Council could not increase their compensation until
after an election. Loso stated that the monthly salary cannot be increased, but the meetingfee is not
February 18, 1999 Page 5 of 9
. Unofficial Minutes
considered part of a councilor's salary and can be increased. Weyrens will verifý with the League of
. Minnesota Cities that it is permissible to increase the meeting fees before an election.
Ayes: Loso, Ehlert, Niedenfuer
Nays: Hiemenz, Twit Motion Carried 3 :2:0
Job Descriptions: Cable Commissioner Tom Nahan presented job descriptions for the AudioNideo Camera
Operator and Infochannel Script Producer. Loso made a motion to approve the Job Descriptions as
presented; seconded by Ehlert.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Audio EquilJment: Nahan presented a proposal to update the audio system in the City Hall. The proposal
includes purchasing 4 additional microphones and rewiring the existing microphones with shielded wire.
The total cost of the update is approximately $ 939.00. Niedenfuer made a motion to approve the audio
system update as presented; seconded by Ehlert.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
City Insurance - Peter Omann
Additional Property Coverage: City Insurance Agent Peter Omann discussed the recent vandalism claim on
the hockey rink lights. It was discovered the City did not have insurance coverage on the lights and poles.
Therefore, the City will need to add the property to the policy and the company has agreed to re-consider the
claim and will attach a 10% penalty. Omann requested the Council assign a value on the lights and poles in
. both ball fields so they can be added to the insurance coverage. Ehlert stated that he will contact someone
ITom the Recreation Association to determine a value.
Umbrella Insurance: Every year the City must review the option of additional liability insurance (Umbrella
Insurance). The additional insurance would provide coverage of one million dollars above the torte liability.
The cost of the additional insurance is approximately $ 5,400.00. Ehlert made a motion to deny the Umbrella
Insurance Coverage; seconded by Loso.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Boiler & Machinery Coverage: Omann presented an insurance plan to cover the boiler and mechanical items
in the Fire Hall. During discussion it was determined the Fire Hall does not have a boiler and the majority of
the equipment in the Fire Hall is under extended product warranty. Therefore, the Council rejected the
additional insurance option.
Elected and Appointed Officials Insurance Coverage: Omann discussed the different types of insurance
available to elected and appointed officials. The City has the option of purchasing Workers Compensation
Insurance ($12.00 per year, per member) and/or Disability Insurance ($12.95 per year, per member) for the
Council and Board members. The Workers Compensation Insurance would cover wages lost including those
ITom the City and members regular employment should an accident occur while conducting City business.
The Disability Insurance is would cover members will in transit to a meeting without requiring the member
to first check in at City Hall.
Loso questioned if the Liability Insurance would be the best coverage for the Council. Omann stated the
. Disability Insurance is not a broad coverage and very limited. The Council can insure members under both
policies if they so choose.
February 18, 1999 Page 6 of 9
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. Unofficial Minutes
Niedenfuer stated it is her opinion the City should cover the Park Board at this time as they work in the parks
-. and are at higher risk to suffer injuries. Therefore, Twit made a motion to add the following coverage:
Workers Compensation - City Council and Park Board
Disability Insurance -- City Council
The motion was seconded by Ehlert.
Discussion: The Council clarified that other Boards or Commissions can be added at any time in the future.
Ehlert stated he would discuss the matter with the Planning Commission to see if they feel it is important to
have coverage.
Year 2000 Issues: Omann presented a proposal to purchase additional insurance coverage should expenses
be incurred due to Year 2000 problems. Currently the City has insurance for up to $25,000 ofloss. The
League is offering additional insurance which would allow an additional $750,000 should loss occur. The
premium for the additional coverage is $900.00. Since the City's insurance policy renews in December, the
City does not have to make a decision until that time.
Miscellaneous Matters: Omann discussed the insurance dividends received and the current modification
rating. The City has one year left with regard to the shock loss claim.
Omann requested the Council considering naming him the agent of record for the City Health Insurance.
However, he cannot present alternatives to the City without being named the agent.
Rental Refuse o-ptions: The Council continued discussion from previous meetings as to whether the policy
requiring all rental units with three or less units to be part of the City refuse system be abolished. Hiemenz
. stated the Council has received four requests to be relieved of the refuse requirement. Council Members
discussed the intent of the policy was to assure that refuse service was provided to the tenants. The policy
also allows rental units to participate in the semi- annual clean up. Niedenfuer stated it is her opinion that
since the City has required rental units to be part of the City refuse system, the town has appeared to be
cleaner.
Ehlert stated that although he has received calls requesting the Council to uphold the policy established in
1998, he feels the landlord has responsibility, not the City, to keep his property from debris. As the policy
appears to have impacted the smaller landlord, Ehlert stated he would prefer to review each request
independently and allow some flexibility.
Lee Zipp approached the Council and expressed objection to being required to participate in the City refuse
program. He stated that he owns a duplex and is charged $60.00 per month for refuse service serving five
tenants. It is Zipp's opinion that this is an excessive charge and his tenants do not have enough garbage to
warrant the fee.
Twit and Niedenfuer stated it is their opinion that providing refuse is a cost of business and the landlord has
the ability to pass that cost on to the tenant. Twit further stated there are many residents who don't put out
garbage every week and they are charged $15.00 per month. Twit further clarified that property owners who
do not participate in the City refuse program are not allowed to be part of the semi-annual cleanup.
Ehlert made a motion to allow a landlord the opportunity to be relieved of the mandatory refuse program if
the landlord can present evidence that s/he is providing refuse removal. Proof must include the same time
period as the rental license.
. The motion died for the lack of a second. The Council clarified that as the motion died, the existing policy
will be enforced.
February 18, 1999 Page 7 of 9
. Unofficial Minutes
. Mayor Reports
Year 2000 Committee: Hiemenz reported the subcommittee for the Year 2000 issue has met. Most of the
departments have completed the inventory stage and are in the process of receiving vendor verification on
equipment. The next meeting is scheduled for March 25, 1999.
W.I.S.E.R. Program: St. Cloud Council President Sonja Berg has established the following dates and times
for the W.I.S.E.R. Training:
April 1 - 4:30 p.rn. to 6:00 p.m. St. Cloud City Hall
Apri129 -- 4:30 p.m. to 6:00 p.m. Waite Park City Hall
May 26 -- 4:30 p.m. to 6:00 p.m. Site to be determined
Form of Government: The Council discussed the correspondence ITom the City Attorney regarding hiring of
an Administrator, Clerk, or Manager. The City cannot hire a manager unless the residents vote to change the
administrative structure. Therefore, the Council needs to advertise for a Administrator, City Clerk or some
combination thereof. Hiemenz reported that although Weyrens has resigned ITom her full time position as
Deputy Clerk effective March 1, 1999, Weyrens has agreed to continue to work part time as of that date.
Councilors discussed hiring an employment agency to assist the City with filling the existing administrative
vacancies. It was the consensus of the Council to advertise for both positions, but allow the new
Administrator to assist in hiring a Deputy Clerk. Applications will be received until March 19, 1999.
Loso made a motion to begin the process for filling the existing administrative vacancies. While both
positions will be advertised and applications will be received until March 19, 1999, the Deputy Clerk will not
. be hired until the Administrator has been hired, thus allowing the Administrator input in the hiring of a
Deputy Clerk. Further, this motion authorizes the Mayor to enter into a contract with an employment agency
to assist with the hiring process if the fee is cost effective. The motion was seconded by Twit
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Hiemenz extended the meeting at 10:05 p.m.
The Council discussed the definition of "cost effective" and the maximum amount the Mayor can negotiate.
Twit made a motion authorizing the Mayor to enter into a contract with an employment agency with a cost
not to exceed $3,000; seconded by Ehlert.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Hiemenz requested the Council employ Judy Weyrens ~s a part time employee effective March 1, 1999.
Hiemenz also stated that he contacted the Mayor Waite Park and he did not receive objection to Weyrens
working part time in St. Joseph. At the present Weyrens is compensated $17.89 per hour and is willing to
discontinue all benefits with the exclusion ofPERA. Ehlert made a motion to increase Weyrens' wage .11
per hour effective March 1, 1999. The motion was seconded by Loso.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
Miscellaneous Matters: Hiemenz reported the annual audit is scheduled for March 1, 1999. The Council
should have received a packet of information regarding the proposed Events Center. Councilors should
. review the information and provide feedback.
February 18, 1999 Page 8 of 9
~ Unofficial Minutes
-. Councilor Reports
NIEDENFUER
CORE Committee: Niedenfuer reported that the CORE Committee met on February 10, 1999. Councilors
received the minutes of the meeting in the packets. CORE is focusing on a February Forum (anticipated
topic - Alcohol Compliance Project) and the Brian Klinefelter Award.
Healthy Communities Program: Niedenfuer reported that she recently attended the St. Joseph Chamber of
Commerce meeting and presented infonnation on the Healthy Community Program. Doris Dem1,
Administrator for Arlington Place, has agreed to participate in the program.
LOSO
Fire Board: The Fire Board met on February 10, 1999 and all Councilors should have received the minutes.
EHLERT
Central MN Events Center: Ehlert reported the Committee for the Events Center toured a similar site and
reviewed the mechanics of the center. At a future meeting Ehlert will make a presentation to the Council on
the status, design and financing of the proposed center.
TWIT
. Finance Committee: The finance committee met on February 9, 1999 and discussed current maturates. It
was the consensus of the Committee to invest current maturates short tenn. This will allow the new
administrator to develop a finance plan.
Personnel Committee: The Personnel Committee will be presenting a wage and benefit proposal for 1999 to
the Council. The Committee is waiting for financial figures before finalizing the proposal. The Committee
will be working with the non union, non contract employees.
Adiourn: Niedenfuer made a motion to adjourn at 10:20 p.m.; seconded by Twit.
Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer
Nays: None. Motion Carried 5:0:0
~d/Jy~
Judy Weyrens
Deputy Clerk
.
February 18, 1999 Page 9 of 9
.-
.. ,
.
-
-
LG220 For Board Use Only
Rev06/96 Minnesota Lawful Gambling
Application for Authorization for an Fee Paid
. Check #
Exemption from Lawful Gambling License Initals
Date Recd
I ',- ;.'-"'.;.--."--" I
Organizationlnforma.!ion . " -'~'.: ,-,<-:'; >#.-' -.,.'-.
Organization Name Watab Creek Whitetails Chapter/ Previous lawful gambling exemption number
Minnes;ota Deer Hunters Association
Street City State Zip Code (! County
1011 Brook St ~ lrJIJJ~
Brainerd MN 56401 DI'" 1 1- ...m;
Name of Chief Executive Officer of organization (CEO) Daytime Phone number of CEO
First Name Last Name
Chad Grover (320 )251-~JS5"
Name of Organization Treasurer Daytime Phone Number of Treasurer
First Name Last Name
Craig Thielman 620) 356-7130
I -,.'.,..- -'- -. .'- -- - '-->.-,'-';-.<.-- - -' ··1
-,<_- ".,,__,; . ..,. _,Co._, __'_ .
'--"-',:- .'- '---,-,-: ",- ,<",---.---'.-,,-.:
[ype.ófNonpröfitOrganization
Check the box below which best describes Check the box that indicates the type of proof attached to this application
your organization by your organization:
D D IRS letter indicating income tax exempt status
Fraternal D Certificate of good standing from the Minnesota Secretary of State's office
D Veterans
D Religious [Jg A charter showing you're an affiliate of a parent nonprofit organization
D: Other nonprofit D Proof previously submitted and on file with the Gambling Control Board
Name of Establishment where gambling activity will be conducted
LaPlayette Bar
Street City State Zip Code County
19 North College Ave St Joseph MN 56374 Stearns
Date(s) of activity (for raffles, indicate the date of the drawing)
.".!!!ril 5 I 1999 MAY:5, In?
Check the box or boxes which indicate the type of gambling activity your organization will be conducting
D *Bingo ~ Raffles D *Paddlewheels D *Pull-tabs D *Tipboards
I
I *Equipment for these activities must be obtained from a licensed distributor
--
I For Board Use Onl~" I
- I Be sure the Local Unit of Government and the CEO of your organization sign
Date & Initials of Specialist
I the reverse side of this application.
I I L L II
..
.
Local Unit of Government Jurisdiction
Is this gambling premises located within city limits?Œ] Yes DNo .
If Yes, write the name of the City:
City Name St Joseph
If No, write the name of the County and the TovvTIship:
County Name Township Name
Check the appropriate status of the Township: D organized D unorganized D unincorporated
. _d __"
LócàJUnifOfGovemment Acknowledgmént
1.. The city must sign this application if the gambling 3. DO NOT submit this application to the Gambling Control
premises is within city limits. Board if it is denied by the local unit of government.
2. The county and township must sign this applica- 4. NOTE: A Township may not deny an application.
tion if the gambling premises is not within city limits.
Upon submission of this application to the Gambling Control Board, the exemption will be issued not
more than 30 days (60 days for cities of the 1 st class) from the date the local unit of government
signed the application, provided the application is complete and all necessary information has been
received, unless the local unit of government passes a resolution to specifically prohibit the activity. A
copy of that resolution must be received by the Gambling Control Board within 30 days of the date
filled in below. Cities of the first class have 60 days in which to disallow the activity.
City or County Acknowledgment of Receipt of Township Acknowledgment of Awareness of
Application Application
Signature of person receiving application Signature of person acknowledging application .
Date Received: Date Signed:
Title of person receiving application Title of person acknowledging application
IO~thiOibl1i~tfE)(écutiveOffiCer I
I have read this application and all information is true, accurate and complete.
tf{k¿- - Date: ~~;o/--n
Submit the application at least 45 days prior to your scheduled date of activity.
Be sure to attach the $25 application fee and a copy of your proof of nonprofit status.
Mail the complete application and attachments to:
Gambling Control Board
1711 W. County Rd B Suite 300S
Roseville, MN 55113
This publication will be made available in alternative format (i.e. large print, braille) upon request.
Questions on this form should be directed to the Licensing Section of the Gambling Control Board at
(612)639-4000. .
Hearing impaired individuals using a TOO may call the Minnesota Relay Service at 1-800-627-3529 in the
\,.;>reater Minnesota Area or 297 -5353 in the Metro Area.
The information requested on this form will be used by the Gambling ~ontro~ ~~ard (GCB) to ~etermin~ your
compliance with Minnesota Statues and rules governing lawful gambling activities. All of the information
:nat you supply on this form will become public information when received by the GCE
~
r
6 Feb 1999 Bills Payable Page 1
'ri 2: 24 PM City of St. Joseph
March 5, 1999
'. Check· Transaction Depart
Number Name Amount Comments Description Fund
26540 AUTO VALUE - WEST 9.31 seals, repair parts Street Maintanence 101
26541 BRANNAN LOCKSMITH 54.68 re-key fire hall Fire Station and Building 105
26542 CAMERA TRADER 19.59 film processing Crime Control & Investigation 101
26543 CELLULAR 2000 2.57 cell phone, fire Fire Communications 105
26543 CELLULAR 2000 11.62 cell phone, skating Park Areas 101
26544 CONTINENTAL SAFETY EQUIPMENT 107.08 certify (2) SCBA's Fire Fighting 105
26545 CT FARM & COUNTRY 29.99 trailer repair Street Maintanence 101
26546 DUNCAN, KIM 69.00 cleaning services Ci ty Hall 101
26546 DUNCAN, KIM 69.00 cleaning services City Hall Annex 101
26547 FIRST STATE BANK 14.85 collection fee Administration and General 601
26547 FIRST STATE BANK 14.85 collection fee Administration and general 602
26547 FIRST STATE BANK 14.85 collection fee Waste Collection 603
26548 GALL'S INC 29.98 spotlight repair Automotive Services 101
26549 GILLELAND CHEVROLET 2.52 door switch, lights Park Areas 101
26550 GOVERNMENT TRAINING SERVICE 255.00 planning seminar (3) Legislative Committies 101
26550 GOVERNMENT TRAINING SERVICE 85.00 planning seminar Economic Development Authority 101
26551 GREAT NORTHERN BUILDING INSPEC 894.49 inspection Building Inspec. Admistration 101
26551 GREAT NORTHERN BUILDING INSPEC 1,853.26 inspection Building Inspec. Admistration 101
26552 HAWKINS WATER TREATMENT GROUP 12.00 water test Administration and General 601
26552 HAWKINS WATER TREATMENT GROUP 12.00 water test Administration and General 601
26552 HAWKINS WATER TREATMENT GROUP 12.00 water test Administration and General 601
26552 HAWKINS WATER TREATMENT GROUP 108.00 sewer test Sewage Treatment Plant 602
4IIIÞ 26553 HONER RENTAL SUPPLY 50.00 carbide blade Fire Fighting 105
26554 I. T. L. PATCH COMPANY 111.00 patches, police Crime Control & Investigation 101
26555 ICKLER BEARING & MACHINE 52.88 street repair Street Maintanence 101
26556 LAW ENFORCEMENT LABOR SERVICES 165.00 dues, police 101
26557 LEAGUE OF MN CITIES 40.00 LMC Bulletin Economic Development Authority 101
26558 MENARDS 121.97 repair trailer deck Street Maintanence 101
26559 MERIDIAN AGGREGATES 114.18 street repair, Joseph ST Street Maintanence 101
26560 MICHAEL TODD AND COMPANY 477.34 cutting blades Ice & Snow Removal 101
26561 MIES EQUIPMENT 121.39 hrs, 1998 tractor use Park Areas 101
26562 MIMBACH FLEET SUPPLY 18.91 street repair Street Maintanence 101
26563 MINNESOTA DEPARTMENT OF HEALTH 1,140.00 water connection fee Administration and General 601
26564 MINNESOTA SALES AND USE TAX 28.91 sales tax 101
26565 NORTHERN STATES POWER 24.14 street lighting Signal Lights 101
26565 NORTHERN STATES POWER 59.51 street lighting Street Lighting 101
26565 NORTHERN STATES POWER 35.13 electricity Maint Shop 101
26565 NORTHERN STATES POWER 79.81 electricity Street Maintanence 101
26565 NORTHERN STATES POWER 51.03 gas Maint Shop 101
26565 NORTHERN STATES POWER 204.10 gas Street Maintanence 101
26565 NORTHERN STATES POWER 22.12 electricity Community Sign 101
26565 NORTHERN STATES POWER 93.96 electricity Power and Pumping 601
26565 NORTHERN STATES POWER 54.00 gas Power and Pumping 601
26565 NORTHERN STATES POWER 275.96 electricity Sewage Treatment Plant 602
26565 NORTHERN STATES POWER 136.04 gas Sewage Treatment Plant 602
-
-
...
26 Feb 1999 Bills Payable Page 2
Fri 2: 24 P!~ City of St. Joseph
March 5, 1999 .
Check Transaction Depart
Number Name Amount Comments Description Fund
26565 NORTHERN STATES POWER 32.73 fire siren Emergency Siren 101
26566 OFFICE MAX 44.49 paper Salaries & Adminstrative 101
26566 OFFICE MAX 44.49 paper Salaries & Adminstrative 101
26566 OFFICE MAX 44.49 paper Economic Development Authority 101
26566 OFFICE V~ 44.50 paper Fire Administration 105
26566 OFFICE V~ 44.50 paper Crime Control & Investigation 101
26567 REDNECK TRAILER SUPPLIES 81.03 trailer repair, bobcat Park Areas 101
26568 RUDOLPH'S INC 177.81 repair parts, John Deere Park Areas 101
26569 SAM'S CLUB 41.50 labels, office supplies Salaries & Adminstrative 101
26570 ST. CLOUD FIRE EQUIPMENT 18.50 medical oxygen Crime Control & Investigation 101
26571 ST. JOSEPH NEWSLEADER 137.70 legal publications Legislative Committies 101
26572 SUPER k~ERlCA 158.30 gas Communication Service 101
26573 TIRE~~X SERVICE CENTERS 7.93 tire repair Street Maintanence 101
26574 TRI-COUNTY PARTS SUPPLY 59.99 battery Street Maintanence 101
26575 ZIEGLER INC 369.04 cutting edges Ice & Snow Removal 101
--------
Grand Total 8,466.02
.
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~
OVERTIME AND CALLOUTS
. 02-13-99 2.00 hrs Weekend work
02-14-99 2.00 hrs Weekend work
02-15-99 2.00 hrs Holida work
02-06-99 6.00 hrs
02-07 -99 6.00 hrs
02-14-99 6.00 hrs
Holida worked
Cover shift
Cover shift
.
02-16-99 2.00 hrs Cover shirt
02-17 -99 2.00 hrs Cover shift
02-15-99 5.00 hrs Holida worked
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. CITY OF ST. JOSEPH
21 First Avenue NW
P.O. Box 668. DATE: February 25, 1999
St. Joseph. MN 56374
(320) 363-720 I
Fax: 363-0342 TO: Honorable Mayor & City Council
Ilk FROM: Dick Taufen
Superintendent of Public Works
MAYOR RE: Highway Maintenance Agreement
Kenneth 1. Hiemenz
'::LERK!
ADMINISTRATOR Enclosed, please find a copy of a revised Highway Maintenance Agreement
Rachel Stapleton between the City of S1. Joseph and Steams County for your review. Steams
County has proposed some changes in the present Maintenance Agreement,
'::OUNCILORS asking the City to assume maintenance of additional roadways.
Bob Loso
Cory Ehlert The majority of the roadways affected are in the City or are already included in the
Ken Twit snow plowing route. I have reviewed the proposed changes and anticipate no
.Niectenfuer problems.
Therefore, should you find the terms agreeable, please execute a copy to be
forwarded to the County.
Your consideration of this matter is greatly appreciated. Thank you!
.
,4'
, .
HIGHWAY MAINTENANCE AGREEMENT .
BETWEEN
THE CITY OF ST. JOSEPH, MINNESOTA
AND
STEARNS COUNTY, MINNESOTA
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Re: Maintenance by the City of st. Joseph on stearns County
Highways Located Within the St. Joseph City Limits
THIS AGREEMENT is made and entered into by and between the
Ci ty of St. Joseph, Minnesota, acting by and through its City
Council, herein called the "City" and Stearns County, Minnesota,
acting by and through its Board of Commissioners, herein called the
"County."
WITNESSETH:
WHEREAS, the County has designated certain streets within the
City limits of st. Joseph as County State Aid Highways (CSAR's) or
as County Roads (CR's), and the City has concurred in such
designations; and
WHEREAS, it is deemed to be in the public's best interest for
the routine maintenance of certain CSAH's and CR's to be performed
by the City.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: .
1. The City hereby agrees to perform routine maintenance on
the CSAR's and CR's as shown in Appendix A. For purposes
of this agreement, routine maintenance shall include
those tasks as listed in Appendix B. Either appendix may
be revised at any time by written mutual consent of the
City Engineer and the County Engineer.
2. In consideration for the City's agreement to provide
routine maintenance, the County hereby agrees to pay to
the City, annually, $1,100.00 per lane mile of City-
maintained CSAR and CR as shown on the aforesaid Appendix
A. Payment shall be made for the preceding year on or
before January 15th for the work performed under this
Agreement.
3. The aforesaid pay rate ($1,100.00 per lane mile) is based
on an annually adjusted labor and equipment cost. The
annual adjustment factor shall be determined by the
County Engineer based on the average percentage increase
in annual highway routine maintenance costs experienced
by the County Highway Department during the preceding 3
year period. The County Engineer shall calculate such
annual adjustment factor and shall advise the City .
Engineer of same by February 1 of each year.
,- "
. Highway Maintenance Agreement - page 2 City of st. Joseph
4. That no work of any sort, except routine maintenance as
herein before provided, shall be performed by either
party unless the plans for same have been submitted to
and approved by the other party.
5. That before any construction proj ect is undertaken by
ei ther party to this agreement which will involve the
payment of costs by the other party, a separate agreement
for such project shall be drawn and agreed to by both
parties, which agreement shall specify in detail the cost
sharing on such project.
6. That this agreement shall remain in effect continuously,
except that either party may request renegotiation of the
terms at any time. In the event renegotiation is
requested and the parties fail to reach new agreement,
this agreement shall be terminated on the 31st day of
December of the year next following the year in which
such renegotiation is requested.
7. Anything to the contrary herein notwithstanding, on or
before September 1 of each year, the County Board shall
notify the governing body of the city of the county's
election, for the ensuing calendar year, to have snow
. removal performed by the City.
8. (a) That, in the hiring of common or skilled labor for
the performance of any work under any contract, or any
subcontract, no contractor, material supplier, or vendor,
shall, by reason of race, creed, or color, discriminate
against the person or persons who are citizens of the
United States or resident aliens who are qualified and
available to perform the work to which the employment
relates; (b) That no contractor, material supplier, or
vendor, shall, in any manner, discriminate against, or
intimidate, or prevent the employment of any person or
persons identified in clause (a) of this section, or on
being hired, prevent, or conspire to prevent, the person
or persons from the performance of work under any
contract on account of race, creed, or color; (c) That a
violation of this section is a misdemeanor; and (d) that
this contract may be canceled or terminated by the State,
County, City, or any other person authorized to grant the
contracts for employment, and all money due, or to become
due under the contract, may be forfeited for a second or
any subsequent violation of the terms or conditions of
this contract.
9. That the City shall defend, indemnify, and hold harmless
. the County of Stearns, including its officers,
commissioners, employees, and agents from all liability,
claims, losses, costs, expenses, judgments, or damages,
including reasonable attorney fees, arising out of any
,
.-
Highway Maintenance Agreement - page 3 city of St. Joseph .
damages, claims, and demands whatsoever, in law or equity, arising
from or relating to the performance of this agreement.
IN WITNESS WHEREOF, the Council of the City of st. Joseph by
appropriate resolution duly adopted has caused this agreement to be
executed in its corporate name by its Mayor and City Clerk and its
corporate seal to be affixed··'hereto, and the Stearns County Board
of Commissioners by appropriate resolution duly adopted has caused
this agreement to be executed by its Chair and its County Auditor
and its seal to be affixed hereto.
THE CITY OF ST. JOSEPH THE COUNTY OF STEARNS
By By
Mayor Chair of the County Board
Date Date
By By
City Clerk County Auditor
Date Date .
STATE OF MINNESOTA )
) ss.
COUNTY OF STEARNS )
On this day of , 19 , before me, a
Notary Public within and for said County, personally appeared
, to me
personally known, who being each by me duly sworn did say that they are
respectively the Chair of the County Board and County Auditor of the County of
Stearns, a county government named in the foregoing instrument; that the seal
affixed to said instrument is the corporate seal of the county government by
authority of the Board of Commissioners of the County of Stearns and the said -
acknowledged said instrument to be the free act and deed of said county
government.
STATE OF MINNESOTA )
) ss.
COUNTY OF STEARNS )
On this day of , 19 , before me, a
Notary Public within and for said County, personally appeared
and , to me personally known, who being each by me duly
sworn did say that they are respectively the Mayor and City Clerk of the City of
St. Joseph, a municipal corporation named in the corporate seal of the municipal
corporation by authority of the City Council of the City of St. Joseph and the .
said and acknowledged said instrument to be the free act and deed of said
municipal corporation.
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. . ,
Highway Maintenance Agreement - page 5 City of St. Joseph .
APPENDIX B
Routine maintenance of CSAH's and CR'sJo be perfonned by the City of St. Joseph:
MINOR SURFACE REPAIRS:
Patching Bituminous
Cleaning/Sweeping Pavement
Bituminous Crack Filling
CLEANING CULVERTS AND DITCHES:
Cleaningffhawing Culverts and Stann Sewer
Cleaning Ditches (Minor)
Marking Culvert Ends
Picking Debris Off Roadway
BRUSH AND WEED CONTROL
Mowing Grass and Weeds
Spraying Weeds and Brush
Clearing Brush .
MAINTENANCE OF TREES
Removal and Trimming
Inspecting for Diseases
SNOW AND ICE CONTROL
Plowing and Winging Snow
Sanding and Salting Roads
Mailboxes Repairs
TRAFFIC SERVICES
Road Inspection
Pavement Marking (excluding lane delineation: centerline & edgelines)
* Unless otherwise stipulated by separate agreement.
.
·
co U NTY OF STEARN S
· Department of Highways
PO Box 246 . St Cloud, MN 56302
(320) 255-6180. FAX (320) 255-6186
DOUGLAS J. WEISZHAAR, P.E. February 2, 1999
Highway Engineer
MITCHELL A ANDERSON, P.E. City of St. Joseph
Asst. Highway Engineer
ROBERT R KOZEL, P.E. Department of Public Works
PO Box 668
Asst. Highway Engineer 400 2nd Street So.
St. Joseph,~ 56301
Attn. Mr. Dick Taufen
Dear Dick:
In accordance with the Maintenance Agreement between Stearns County and the
· City of St. Joseph, the city has agreed to provide roadway maintenance and
snow/ice control services on the following roadways:
City of: St. Joseph
Road Local Termini: Total
Number Designation From To Lane Miles
CSAH 2 West City Limits CSAH 75 1.65
CSAH 2 . CSAH 75 ' No. City Limits .51
CSAH 77 College Ave. 1" Ave. .20
CR 134 1" Ave. City Limits 1.42
CR 121 So. City Limits CSAH 2/77 .52
The St. Cloud area maintenance supervisor met with you to discuss expanding
the roadways under the existing Maintenance Agreement to include portions of
CR 133 and CR 134. Based on that discussion, I propose to "add the following
specific roadway segments to the Maintenance Agreement with the city:
Road Termini: Approx. Ttl.
Number From To Lane Miles
CR 133 CR 134 CSAH 75 .23
CR 134 East City Limits CSAH 75 1.34
The additional roadways are within the city limits, are typically urban sections
and lie adjacent to existing city plow routes.
,', ..
· . ~ , :
75-8898 "Affirmative Action / Equal Opportunity Employer"
,
,
· I can meet with you or the City administration to discuss any issues that come up regarding revision
of the Maintenance Agreement. If no issues arise, please contact me and I will redraft the agreement
and send it to your office for review and processing. A route map is attached for your information.
Thank you for considering the above proposal.
Sincerely,
Robert H. Kozel, P .E.
Assistant County Engineer - Maintenance/Operations
·
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FROM': CAP ITAL I ~STORS FlSSOC I i'K: PHct.E NO. : 320 251 9065 Feb. 23 1999 04:04Ft1 P1
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CLARENCE
. RUETER REALTY, INC.
4170 Thielman Lane, Suite 107 · St. Cloud, MN 56301 · (320) 259-5933 · Fax (320) 251·9065
February 23, 1999
Mr. Chad Carlson
City of st.. Joseph
21 NW 1st Ave.
st. Joseph, MN 56374 FAx 363-0342
Dear Mr. Carlson:
The Buyer of the M~gg Property on County Road #75 has
requested that we proceed with the discussions with the City
of St. Joseph for the extension of water and sewer to the
property. This is the former Lena Muse. property in the NE
1/4 of Section 13, St. Josepn·Township.
. Kindly schedule this and notify me of the time of the
meeting.
Sincerely,
~~
arence Rue
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Date
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ClARENCE RUETER REALTY. INC.
4170 THIELMAN lANE SUITE 101
. ST CLOUD MN 56301 .
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City of 51. Joseph
· City Hall
P.O. Box 668
S1. Joseph, MN 56374
Mr. Greg Reinhart
First State Bank of St. Joseph
25 North College Avenue
S1. Joseph, MN 56374
Re: Negotiations for Purchase of Bank Building and Land
Dear Mr. Reinhart:
This letter has been prepared to communicate the intent of the City of St. Joseph to enter
into good faith negotiations with the First State Bank of St. Joseph for the purchase of the
land and building which currentl{hõuse the bank's operations. The City of St. Joseph is
very serious about acquiring the bank site for use as a City Hall. It also our understanding
that the Bank is willing to give serious consideration to the sale of the bank site to the City
of St. Joseph and will investigate and pursue the sale in good faith.
· The City and the Bank realize that each will incur expenses for appraisals, legal fees,
architectural studies and other matters related to the potential sale and purchase of the
bank site. The City and Bank are willing to incur these fees based upon the representation
of the other of their intent to proceed in good faith toward the negotiation and eventual
execution of a purchase agreement.
This letter is not intended to constitute a purchase agreement nor an option to purchase.
The parties recognize that this letter will not create a binding agreement between the City
and the Bank to purchase or sell the bank site. Rather, this letter is simply to acknowledge
the fact that each is very interested in working toward the eventual purchase and sale of the
bank site, and will incur expenses to facilitate that process based upon the representation
that both parties share this common goal.
If this letter accurately reflects the intent of the Bank, the City asks that you counter-sign
where indicated below and return a signed copy to the City. The City looks forward to
working with the First State Bank of S1. Joseph to reach an agreement which will be of a
long-term benefit to both parties.
CITY OF ST. JOSEPH
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Page Two .
February 18, 1999
The First State Bank of St. Joseph concurs with the statements contained in this
letter and acknowledges its intent to proceed in good faith toward the execution of a
purchase agreement for the sale of the bank site to the City of St. Joseph. The Bank further
acknowledges that this letter of intent does not constitute a purchase agreement.
FIRST STATE BANK OF ST. JOSEPH
ByÄ «~J'O~
- Its PresideJ,í\
I:\g<o\ 19655\bi021m.Oll
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.=RDH ~ =.:1 I -'.~;:¡ ¡:;:t;:¡4L-.. r·,--- ~"I ::;¡:;:TG¡:;GE 32C 240 515Ø 199'=- ~ 83-1214 11:1<:3 nil:;: P. 12·2/0:;
. X oßvUnion Emn)Qyee Contract --
Tc.: City Council
From: Personnel Committee
Re. Non-Union ErnpJoyee Contract Ideas
Over the past two months the personnel committee has visited \Ä/ith the non-union
city ~mployees, the fol1o~ing are issues and proposals that the personnel comimttee
would liKe !be share wIth the City Council for your revicw and input. , .
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Primary Issues
Over time 1TId Comp time issue- The personnel committee has dlscussed Ibis
issue at great length, and ha.ve come to an agreement with the employees that a maXi....'11mn
carr; over tforo year to year would be a T ataI of 160 hours. The hourly breakdown of
over-time aná cúmp-time carry over \\0111 be up to the employee, not exceeding 160 hours.
All important fa.ctor i:o. allowing this much carry over is that the employee is paid at the
rate in which he/she earned the OT and Comp time, not at the rare of pay mey are at when
they ust: it. Judy bas assuœd us that our payToll system has the ability 10 do this.
. Percenta.ge of pay increases (CPIJ. - Tbis was also an issue that warranted
1enb1:ÌlY discussion. At the beginning of me year the cpr was 1.6, the persoJ'Jlel
com.mlrte'~ is recommending an increase of 2.5 percent_ The 1999 budget reflects an
increase in wages of3~'o. The additional request for _09 percent is something we can
discuss, and sbare with you the employees input_
Secondarv Issues
1) "Trading the day after Thanksgi ving off for the day off of their Birthday.
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2) The city's role in continuing education for the employees. The personnel comm.jne~
recommends that the city pay $l 0 doJlars~per-hour, and pay the registration fees ì~)r
the class. Providing it directly benet1ts the employee and ills fu'1ction as a city
employee.
3) We (the cou.."1cil) need to deteonîne when an employee starts to acquire ovcr-tirue and
comp time. Is it at the end of an 8-hoUI work day, or does it start to accumulate after
the emp] oye~ bas worked a 40-hour work-week. This seems to val)' for each
dep~rtment, this is a concern for the employees and may be a œgotiab1e item_
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=Ror"! , ED] :..J ::¡ RE;:¡L TY tv'ORTG~GE 32Ø 2413 61£0 1999,Ø3-,z4 l¡'Ø'¡ #11~ P.03_-·03
4) .A...àding an employee to me Maintenance Department. Expansion of storage a:1d
. building facIlities> which would include a lunch; break roOll.
5) In the adrrÜnistrative offices, explore the potential for an 8:00 - 4:30 work day with a
haif-hour lunch. We would suggest the offices sun remain open until 5:00pm., but
onty have one adn1inistrative person on from 4:30 until 5:00. The ha1f-nour
responsibility would be on a rotating basis benveen administTative employees.
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~ ': ,02/21/99 SUN 12: 44 FAX 904-MAINSTREET ~002
. The Brimeyer Group, Inc.
. EXECUTIVE SEARCH CONSULTANTS
904 Mainstreet
Suite 205
Our Approach To Your AssignmeillkinS,MN55343
We propoSe a step-by-step recruitment and selection process:
cþ Development of a Position Frome TheProtlle describes the basic responsibilities ami
duties of the position. report:iDg telationsbips. education, aÌId. experience DeCe6sary fur
satisfactory perlbnnance. We will meet wid1 Board members. appropriate stBff. and others
to discuss the role and responsibility of the positimL We wffi provide a list of questions
fur all. the participants to consider as we develop the Poshion. Profile. Once- a consensus is
reaçhed on the requíremel11s of the position and the qualifications of the ideal candidate, we
. will prepare a detailed Position Profile.
® Location of Candidates We will conduct a comprehensiv8 program to contact sourçes and
identify suitable caJldidate&. We would use our research staff to identify comparable
organi!7-aPlJus from whidl key individuals can be contaåed. Based on the sources available
to us, we will identify specific individuals with established patterns of accomplisbmtmt and
. knowledge. It is nsually helpful to announce the position.in appropriate professional.
joumaIs.
G.; Evaluation and Comparison After our research and sourcing is completed, several
v qualified CJmdidates will emerge for evaluation and CODlParison. IntervieWs will be
scl1e&led with the most promising individuals. Depending on the location of the
candidate, the interviews will be either face-to-face 01 completed through extensive
telephone screening. During this phase we will be able to assess the individual's
qualifications, acçomplishments. and suitability for the position. Our "in--depth evaluation
and appraisal techniques will c;over issues such as work: experience, education, professional
development and aclûevèm.ents. career objeçtives and philosophy.
(4j Progress R~ort Following the screening and background investigation we will prepare a
- Progress Report. This report will provide specific iDformation on the individual's
education aDd work history, accomplishments and gro'Wth. potential, strengths and possible
limjtations. We will personally delîvèr and review these reports with you. On the basis of
this review. final canðiðj\f-~ will be selected for inte.cviews.
@ Bac~ Checks Prior to the interviews, we will Investigate the backgrounds of the
finalist candidates through reference checks. It is our p1'RCÔ.ce to speak directly with
individuals who are. or have been, in positions to evaluate the candidates' job
~. We will verify the fiD31ìst c:mrlidates' credentials thrOugh an educationa1þ
crimiMl. aod credit check.
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(612) 945-Q24G . fax (S12) 945-01 Q2
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02l21i99 SUN 12:45 FAX 904-MAINSTREET laJoo~,~ .
- 6. AssM~ The_Brimeyer Group is authorized. to 2dtninlqer a self-asses.sment tool .
~ entitled liThe DiSC Behavioral Management System" d~ to aøess the envlronmettt in
~ y-- ~ .r- which a candidate operates most effectively. Finalist candidates may be further evaluated
Ci , \ \ GÞ~ç through a report which addresses:
i CI-~"J I ð) 1. - _atlon .
(r Xes ~ 2. Management strategle8
~ º) 3. Identification and management of oonflict
{f\) You wUl learn me Stteng1hs, w¢akncsses, .and lik:elibood for succœs of each final candidate
-and gain insight into how to best manage and wod: effectively with the candidate.
7. . Inte:rviewin¡ arid Selection We will arrange a. schedule of interviews for ñna1 çanò idates .
Wo will assist in 1his p~e6S to the extent requested by you. Diœcted by you,. we will
assist in the negotiatf.oDS of employment terms. recommend a compema1:ion. package
calculated to attract the preferred candidate, and participate in the final negotiations.
8. 1'erfum! AIl c.e Evaluation At your request, we will assist in conducting a performance
evaluation after six months of employment. This will. lead to a Work Program to be
utilized over a 18-24 month timeframe.
GUARANTEE .
The Brimeyer Group otÏers an.1S-month. guarantee to clients who utilize our complete process.
Should the client dptpnnine Ìt necessary to terminate the candidate due to failure to adequately
perform the duties as specifIed in the Position Profile, we will refill the position for expenses
only.
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P2/21/99 Slffl 12:4~ FAX 904-MAINSTREET ~004
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. The Bnmeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
904 Mainstreet
Suite 205
Hopkins, MN 55343
Partial Listing of Assignments
CITY AND COUNTYMANAGERS/ADMINISTRATORS
City Manager. - Rosevi11e, MN (pop. 36,000)
City Admini&ttator - LateVille. MN (pop. 23,000)
City Manager - New Brighton, MN (pop. 24,000)
City AdmiDistrator - Hastings, MN (pop. 15,(00)
City A.dminiBtrator - Cottage Grove, MN (pop. 24,000)
City Manage¡ - St. James, MN (pop. 5,000)
_ City Manager - Brooklyn Park, MN (pop. 60,000) .
City Administrator - Little C~n~~, MN (pop. 10,000)
City Manager - Hopkins, MN (pop. 16,0(0)
City Manager - Bemidji, MN (pop. 24,0(0)
City Administrator - Hibbing, MN (pop. 20,000)
City Administrator - Hermanrown, MN (pop. 7.000)
ClerklAttmin'¡~ttator - Mounds View, MN (pop. 12,000)
. City Administrator - Orono, MN (pop. 7,000)
City A.dministra1or - South 51.. Paul, MN (pop. 24,0(0)
Villa¡e Managei' - Vîl1age of Hazel Crest, n. (pop. 15,000)
City Administrator - Austin. MN (pop. 22,000)
City Manager - Robbin!dale, MN (pop. 15,(00)
City þ.ilmini~atOt - Becker, MN (pop. 1.000)
City Administrator - Arden Hi&. MN (pop. 10,000)
City Administrator - Sandstone, MN (pop. 2.000)
County Administrator - Chisago County, MN
City Manager - Prior Lake, MN (pop. 12,0(0)
City Administrator - Luveme, MN (pop. 4,4(0)
City ManagCl.' - Columbia Heighm. MN (pop. 19.000)
City Manager - Webstet' City. IA (pop. 8.600)
City Coordinator - Mioneapo1is, MN (pop 370,000)
County Coordinator - Becket County, MN (pop. 28.(00)
City Administrator';' PipestoIlC, MN (4,500)
City ,.4.ifminittrator - Marshall. MN (pop. 12,000)
City Administrator - Oak Park H~ßÞu, MN (pop. 3,700)
City Administrator - Rosemount, MN (pop. 10.000)
City Manager - St Anthony. MN (pop. 8,000)
City Manager - Carron, JA (pop. 8.000)
City Administrator - Savage, MN (pop. 12,000)
City Manager - Sheldon, IA (pop. 5,0(0)
city Administra10r - Emmetsborg, IA (pòp. 4,000)
County Coordinator - Benton County, MN (pop. 30,000)
City Manager - Mankato, MN (pop. 31,500)
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(612) 945-{)246 ~ fax (612) 945-0102
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02121/99 S1JN 12: 46 FAX 904-MAINSTREET ~005
City Administrator - North Mankato, MN (pop. 11,000) .
City Manag~ - Robbinsdale, MN (pop. 14,000)
City Administrator - W01'1hiDgtoo, MN (pop. 10,0(0)
City AdminbtraiOf - Farmington, MN (pop. 6.870)
City Adm1niitrato£ - Mounds View. MN (pop. 12,600)
CletkJ Ad.ministtator - CeJtteMlle, MN (pop. 2,000)
County Administrator, St. Louis County. MN (pop. 198,000)
City Ad.miuistrator ~ Northfidd, MN (pop. 15,2(0)
City ~ - Cohnnbia Heightg. MN (pop. 191000)
City Manager - Benson. MN (pop. 3.5(0)
City Manager - Storm I...:ake, IA (pop. 9,000)
City Managæ - We6t St. Paul. MN (pop. 19,000)
Coordinator - Bryam Neighborhood, M'mneapolis
Council Administratot· Red Wmg, MN (pop. 15,700)
Coumy AdminWratür -1Uce County. MN· (pop. 56,000)
City Manager - Maquoketa, 1A (pop. 6.000) .
City Manager - Spencer, 1A (pop. 11,6(0)
City .Adminis1ritor .. Cottage Grove, MN (1.7,726)
City AdmmistratDr - St. Peter, MN (pop. 10,000)
City .A.dn:únimatoJ: - MiDnetrista, MN (pop. 3.900)
City Admin.imar.or - Mah1omedi, MN (pop. 6.800)
City Manager - Montevideo, MN (pop. S,SOO)
City .Adminis1ritor - CIarle& City, 1A (pop. 8,0(0)
City Manager - West Liberty. IA (pop. 31(00)
City Adnùnistntor - Mora. MN (pop. 3,000)
City AdministratOr - Baxter, MN (pop. 4,800) .
DEPARTMENT HEADS
Finance Director - Minneapolis, MN (pop. 370,000)
Firo Chief - CentennW Fire District
. Police Chief - Orono, MN (pop. 7,000)
Public Works Superintendent - New Hope, MN (pop. 21,800)
Budget Director - Minneapolis, MN (pop. 370,000)
Superlntendem Wastewater TreatmeOt - Albert Lea, MN (pop. 181000)
Public Work¡ Director/City Engineer - Savage, MN (pop. 12,000)
Fi11ance Director - Austin, MN
City "P-ngineer - Mi:nnetonka, MN
Community Development Dixector - St. Louis Park, MN (pop. 43,0(0)
Public Works DirectorlEng:inær - St. Louis Park, MN
Comnnmity Development Dir~ . Fairmontt MN (pop. 12,000)
Commllnity Development Director - Rosemount, MN (pop. 10,5(0)
City HngjnærlDirector of Public Works - M~aJ1, MN (pop. 12,300)
Comtmmity DevelopmèDt Director - Northfie1d, MN (pop. 15,200)
Economic Deve1opment: Director - Elk River, MN (pop. 12,800)
County Economic Devdoment Director - Becker County, MN
PriD.cipal Plannez, Minnetonka, MN (pQp. 50,500)
General Manager, Utilities Commission. Elk Rivet, MN (pop. 12,8(0)
Comtn1mity Development DirectoJ: - Famûngton, MN (pop. 8,(00)
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¡ ~ ,02/21/99 SUN 12:47 FAX 904-MAINSTREET ~006
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. Communications Director· "rJT'neapolis, MN
Director of Property, Records. and Revenue - Ramsey County, MN
Assessor - Freeborn County. MN
Police Chief - Stillwater, MN (pop. 16,000)
Appraiser - Minnetonka, MN (pop. 50,000)
Manager of Pfpnmg and &ono:mic Development - Worthington, MN (pop. 10,500)
County EngIneer - Chisago County
Manager of Public Services - Baxter, MN (pop. 4.700)
Director of Public Safety - )l"JllrudQnb, MN (pop. 50,000)
Director of Planning - Elk River (pop. 16,000)
Assistant Director of Economic Development - Elk.1Uver
DÌIeçtor of Public Safety - Cities of Crystal and New Hope, MN
NON-PROFIT
:Executive Director - Urban Concerns Worbhops
Executive Director - Minnesota State Councn on Disability
:Executive Director - Local Government InfolD1atÌon SystemS
Manager. LRT Development - Regional Transit Board - Twin Cities
Exeeutive Director - Cold Weather Resource Center
Executive Director - Minnesota Chiefs of Police Association
Executive Director . North Suburban Cable CommiRSion and Access Corp.
Executive Director - League of M"umesota Cities
Executive DirectOt - Family Violence NetWork
. Executive Director - Southwest MiIme80ta Initiative Fund
Executive DÌIector - PossAbUities of Southern Minnesota
Executive Director - Metropolitan Library Services Agency
Executive Director - :a1ue Earth Economic Development Authority
Executive Director - St. Cloud Housing and Redevelopment Authority
Ex~ lñreQ:or - Ea&t Central Solid Waste CommiR.~ion
District Administrator - Mìnnehaha Creek Watershed District
Library Director - Carver County
PRIVATE SECTOR
COO ~ sporting goods JD3IIUfacturer
Senior AcCOunt Manager - government leasing corporarion
Director. Sales and Marketing and ProdurooD. Manager - optica11ens company
Senior Desjgn Engineer and Production Manager - sign manufacturing company
Transportation Engineer - Mgjl1l"P.riDg consulting firm
Urban PlatUl« . engjneering consulting firm
Senior EDgiDeer - engineeriJ¡g consulting firm
Manager of Administrative Services - architectural firm
Seoior Associate - œgineering consultiDg firm. _
Electrical Ji.rt¡if'ee'" . induatrial ~eerlng fu:m
Markmng Manager - arch~a1 fkm
:M"arkering Coordinator - architectural firm
Senior Transportation Engineer - engineering consulting firm
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02121/99 SUN 12:47 FAX 904-MAINSTREET ~OO7
The Brimeyer Group, Inc.'
EXECUTIVE SEARCH CONSULTANTS .
904 Mainstreet
Suite 205
James L. Brimeyer Hopkins, MN 55343
President
Afteæ twenty years in public sector 1D8Ilagem.ent, T11ll Btimeyer ~ his career in Executive ~ in July,
1988. He has conduáed ~ search asslgnment8 for City Managers, City Administrators, and senior
1evel management posWom, and has worked with non-profit organizations. SE'J1Û-public agencies and private
sector companies that have a relationship with IIWDÌclpalities, counties and otl1er public SectOr agencies.
SQ~ representative exampl~ of sc.arches include:
* City of Minneapolis - City Coordinator, Budget. Director, and CoromuniC3.tions Director
* North Subutban Cable Conun.ission and Accw Corporation - Executive Director
* City Of Red WIng, MN - Council Adm.ínîsttator
*' Centennial Fire District, MN - Fire O1ief
.. City of HOpkins, MN - City Manager
:I: Ragional TWlBit Board - Manager of Light R&l Transit Development
.. City of St Lou.i& Park, MN - Community Development Director
* City of Manbto, MN - City Manager
* City of M'mnetonka, MN - City Engineer
* Environmental Consulting Firm - DIrector of EngiD.e-ering .
* City of Charleg City, IA - City Manager
* Rice. County> MN - County Administrator
.. St. Cloud Housing and Redevcl.opmem Authority - Executive Dírector
... City of Minnetrista, MN - Council Adminjstrator
... Elk River Municipal Utilities, MN - General Manageæ
.. City of Baxter, MN - Manager of Public Services
In addition to the e1.ecutive search assignments, 1im is also available to sçrve as a facilitator for strategic
planning, team. building and goal setting activities at both a policy-making and aðmhûsfrat±ve staff level. He
serves in this capa.city for both public and private sectOr organizations.
Previously, Jim servæ fou.r cities: three as a city Manager including his last position a$ City Manager of St.
Louis Park, Mínnesota (population 45,000). He also served in Worthington. Ohio and Wood Dale, Dlinois.
He began his career as Assistant City Manager in Park: Ridge, Dlinois after obtaining a Master's Degree in
Public Admmimation from Northern 1l1inois University. He received a B.A. Degree from Loras College in
Dubuque, Iowa.
Jim is a member of the Tnternational City Managenwtt Association, the Mîm1w>ta City MaIlagement
Association, the National Forum for Black Public .Adtninid1"8tors, and the Minnesoti Muniçipal Utilities
Association. He is active in community activities including 1he TwinWest Clamber of Com:me:rce and is Past
President of 1he St. Louis Park Rotary Club and me St. Louis ~ Rotary FOWlda%ion. He serves on the
Boards of two Twin Cities4Jased companies. In January, 1996 he began a four-year tenn as City Council
Member at-large in St. Louis Pad; Minne&ota.
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(612) 945-0246 ~ fax (612) 945-0102
FEB"":26-1999 13:41 LEAGUE OF MN CITIES P.01/09
'. ' /!jL,rnc:. F¡"4)!;ik
#. . . Pust . ~ lOlp"t/O< ,~
.(. ,,~X No~ R7673 ~,b
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To ef\ ~h et'her\L L{¡ fir.¡
. Job Tille: Fax/1 ~
~ ()-i%~-DjZ¡.:2
Cleric AtIminiWtdor from L ~d
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~: AtIminiWtdor Phonejf , 11
~rvisor: City Cørmdl ~.1rX)- (,;),'5 - Ì a;-~
'idØe DtIU:
DBSCJU:ftXOJf 0.. .au
General Statement o~ Duties: Pêrforms administrative work conducting
the daily business aotivities of the City; oonductsCityelectionsr~'-"'<--~'
performs skilled ))OOkkeepinq and reoord keepinq; acts as the
administrator for the city council and pe~forms related duties as
required'.
~u'Dervt:~on Received: Works under the qeneral and administrative
superv S1.0n of the city council and specifically reports to the
personnel liaison., .
Supervision Exercis~i Exercises qeneral su~ervision over the deputy
city clerk and lor other clerical personnel ~n the administration
department of the city.
TUICAL DUTIBS PBRFOJUII1i!O
The listed exam~les .ay no~ include all duties performed by all
positions in th~s èlass. Duties may vary somewhat from position to
position within a class.
. Ac:countinc¡ R.l.~84 Duties
*prerares accounts ~yable and receivable transactions and posts
nformation to ournals, verifies account information and
qenerates checks for bill payments.
*Maintains and processes payroll, 'parroll deductions, payroll records
and reports, etc.; processes cla~ms and warrants for all funds.
*Deposits and transfers mone¥ between accounts and reconciles
acoounts; keeps Council ~nformed.
*Identifies money available to be invested in con~unction with the
auditor, tracks due dates of investments and ~nvests funds with
Council approval in accorãance with city policy.
*pre~ares anà presents the annual budget to the City council,
~ncludinq carital improvement plans.
*Monitors expend tures and receipts during the year.
A4miDis~ation Relataa Duties
*Coordinates the operation of all departments in City government to
ens~e citizens promptly receive high and quality products and
serv1ces.
*Recommends and ooordinates the development of administrative rules,
policies and procedures necessary to ensure proper functioning of
all departments; :i:'esearches and assists in the development of
solutions to problems. ' '
*Identifies and researches current municipal issues, insurance risks,
4IÞ leqislative mandates, and regulations changes and provides an
analysis of issues 'and changes to the City Council (Keeps the
council informed of issues which they may wish to take action on
FEB"':26-1999 13:41 LEAGUE OF MN CITIES P.02/09
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or should take action on in the best interest of the city.)
*Prepares special assessment rolls, bills for special assessments,
collects payments and records as appropriate. .
*Receives requests, complaints and information from the public and
tr~mits to staff and~or Council. (Also, ~y.handle, if an
aàa~istrative ~tter.
*Establishes proceâures and guidelines for the effective operation of
the of the clerk/aãministrator's office. .
*Prepares and analyzes quotes and bids for products and services;
executes or recommends execution of contracts to the Cit¥ Council.
*Acts as liaison with state, county', ci ty, Attorneys and AudJ. tors
and Boards and commissions.
*Administers local elections in accordance with state and county
requirements.
*OVersees, schedules, trains election judges and maintains election
records. .
*Assists in bid openinqs, reviews bids and hiqhlights areas for review
by City Attorney.
*May assist in completinq grant and loan applications; administers
qrant money that is received and prepares' related reports.
*Prepares a variety of re~rts and files with appropriate state,
federal or county off ces. - .
*carries out assignments as desiqnated by the City Council.
*Reviews anå assists in overseeinÏ all contracts and agreements.
*Assists in planninq or coordinat nq annual city events.
*Attenàs conferences and schools to keep abreast of current city 4IÞ
issues and ap~rises the council of coming issues which will
require counc~l action.
Clerical and General Office Duties
*Prepares and types correspondence, reports, memos, letters,
ordinanc~s, etc., on behalf of the Council.
*Attends and participates in regular and special council meetings,
records Council actions; prepares agendas and maintains records of
all action taken. _
*Provides council with a .report of administration activity on a
monthly basis.
*Arranqes and publishes notices of meetings and ordinances as required
by law.
*Attests the Mayor's signature on official documents wherever required
and maintains responsibility for the city Seal.
*Provides certified copies of proceedings and records of the city upon
request.
*oversees and processes applications for liquor, beer and cigarette
licenses.
*Answers City phones and provides information and assistance to the
public.
*Determines public information needs; identifies timely newsletter
articles.
.
U01fL1IÐGB, SßLLS AJm ABILITIES
*Considerable knowledge of rules and regulations appliòable to city .
qovernment. .
*Considerable knowledge of accounting, payroll and billinq practices
--
FE~-26-1999 13:42 LEAGUE OF MN C I TI ES
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and procedures.
*Considerable knowledge of City charter, ordinances, resolutions and
policies. _ .
*Considerable knowledqe of state and county elections procedures and
law.
*Considerable ability to keep accurate and complete records and files.
*Considerable ability to read and analyze technical information and
identify concerns. '., .
*Considerable ability to prioritize City needs and to coordinate
o~erations and services.' . .- ,. .
*Cons1derable ability to operate various office equipment includinq
Ðutnotlimited to, computer and related software, telephone,
radio, copier, 'typewriter, calculator and fax machine.
*Considerable ability to type or enter data into a computer with speed
and accuracy.
*Thorough ability to communicate effectively and establish effective
working relationShips with elected officials, staff, other ~Ublic
officials and the pUblic, includinq making formal presentat~ons.
*working ability to prepare a variety of financial reports and to
prepare and oversee administration of the city Ðudqet.
Workinq ability to sit for long periods of time while enterinq data
at a computer or t~inq at a typewriter.
Considerable ability 0 plan and analyze city administration
furictions; develop alt,ernatives; and determine the costs,
advantages and disadvantages of various alternatives.
eQUALIPICATXOBS
~INLMUM OUALIFlCATIQNS:
Bachelor's Degree in Government Operations or related field (or
commensurate experience with a minimum of an Associate of Arts Degree)
or two years of municipal experience; demonstrated proficiency in
analysis of the written word, employee relations, public relations and
verbal communications; demonstrated computer proficiency in data base,
word processing and accounting software
Note: Asterisked items are essential to the job.
.
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- ORTONVILLE
- ~
. JOB DESCR.IPTION
.
JOB TITLE . DATE PAGE
Clerk-Administrator/Treasurer 11-30-90 1
DEPAR~ S~Y SCHEDULE REPORTS '1'0
Ad1uinistration city Council
SCOPE OF' JOB
Ge~~ral statement of Duties.: Performs responsi~le administrative and
supervisory work coordinating and directinq City government operations;
and performs related duties as required.
su~ervision Received: Works under the administrative oversight of the
City Counoil.
SUDervi~ion E~erci$ed: Exercises general, technical/ and administra-
tive supervision over all city employees èither ãirectly or through
subordinate supervisors. .
I
PERFORMANCE RESÞONSIBILI~IES
The listed ex~ples may not include all duties performed by all
p05itions in this class. Duties may vary somewhat from position to
position in a class. -
-
Plans, organizes, and administers the city to ensure a coordinated
and effioient effort to meet the goals and objectives of the City.
Oversees and coordinates thè administration of all departments in
City 90vernment including personnel, equipment, and facilities to
ensure adequate service is provided to the citizens.
Supervises all city staff directly or indirectly.through subordinate
supervisors including interviewing and recommending hire; training;
assigning and reviewing work, recommending reward and discipliner
approving tiIne cards fete. .
Acts as final authority on all personnel actions subject to approval
of the city Council on hiring, severe disciplinary action, and
dismissal.
Develops and issues ad~inistrative rules, pOlicies, an~ prooedures
necQssary to ensure proper functioning of all departments.
(continued on page 2)
.
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,FEB-26-1999 13:43 LEAGUE OF MN CITIES P.0S/Ø9
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ORTONVILLE
.
· JOB TITLE PAGE
Clerk-Administrator/Treasurer 2
PERFORMANCE RESPON8~B~LI~IES (cont.)
--.
Prepares and submits an annual budget to the city council; keeps the
Council informed of the financial condition of hte City; recommends
. action as appropriate.
~anages and invests city funds in accordance with Council guidelinés
and sound financial practices.
~endS and participetes in all Council meetings and other meetings
w1th official bodies as directed by the Council; maintains minutes
f the meetings.
Prepares recommendations for Council approval on a variety of city
1ssues to improve the health, safety, or welfare of the City.
~aintains the corporate seal and all records and documents of the City.
Establishes programs, qoals, and objectives to accomplish work.
~dministers oaths and affirmations and takes and cértifies acknowledg-
ments as required or sanctioned by law.
Oversees handling of complaints and request for services to ensure
L:$ prompt and courteous response to citizens.
Conducts all city elections. ,
· Oversees and approves all City purchasès through purchase order
system.
Acts as a liaison with state legislators ana state departments in
promotion of effective operation of the City of Ortonville.
Acts as zoning administrator¡ attends Planning Commission meetings;
receives and reviews applications for zoning permits, variance
requests, special use permits, and other matters related to
planning and zoning.
Coordinates with the auilding Inspector, Planning commission,
residents, and businesses to resolve problems or obtain zoning
variances where appropriate. _
Provides zoning information upon request and acts as coordinator for
zone change application~.
Maintains city Zoning maþs and records.
~ersees and manages all financial and accounting matters as delegated
by the City council¡ maintains appropriate records.
Determines possible solutions to-pröblems and presents alternatives
for review by the city Council.
Monitors operations to ensure compliance with applicable -laws,
~requlations, rules, policy, and ordinances.
Evaluates potential projects, programs, and services to determine .
feasibility and community impact and makes recommendations to the
council.
Prepares periodic reports and makes presentations before the City
council.
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V,LI.,I.VJ"l W' ..LLJJ..JL
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JOB TITLE PAGE
.
Clerk-Administrator/Treasurer 3
KNOWLEDGE, SKILLS, ABILITIES
Considerable knowledge of laws¡ rules, and regulations applicable to
City government.
considerable knowledge of budgeting, acoounting, and government
financing.
Considerable knowledge of government processes, services¡ and planning.
Considerable knowledge of management principles and praotices as they
apply to public sector management.
Working knowledge of office automation.
Considerable ability to prepare and administer pudgets.
Thorough ability to supervise staff.
Thorough ability to communicate effective and establish effective
workihg relationships with elected officials, staff¡ other public
officials, and the public including making formal presentations.
Considerable ability to plan and analyze city operations; develop
alternatives; and determine the costs, advantages, and disadvantages
of various alternatives.
Considerable ability to prepare accurate and thorough reports.
Considerable ability to perform mathematical calculations, to analyze
data, and to prepare reports.
Considerable ability to prioritize city needs and to coordinate City
departmehtal operations and services.
~NIHUM QUALIFICATIONS
Bachelor's degree with coursework in public administration¡ planning,
community development, accounting¡ business and financ6¡ or equivalent;
and three years of professional experience in finance¡ management,
planning, community deve~opment¡ or a related field.
DESIRABLE QUALIFICATIONS
Above education plus two years of experience in public administration
including financial management.
. FEB-26-1999 13:44 LERGUE OF MN CITIES ' P.Ø7/Ø9
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Title of Class: Effective october 15, 1990
Cle~k-Administrator
DESCRIPTION OF WORK
General Statement of DUtiesï Performs responsible administrative
and supervisory work coordinatin~ and directing City government
operations; and performs related duties as required.
supervision Received: Works under the administrative oversi~ht of
the City Council.
supervision Exercised: Exercises qeneral and administrative
supervision over all City employees either directly or through
subordinate supervisors.
TYPICAL DUTIES PERFORMED
The listed exa~ples may not include all duties performed by all
positions in this class. Duties may vary somewhat from position to
position within a class.
. Plans, organizes, and defines the organi2ation of City administration
to ensure a coordinated and éfficient effort to meet the goals and
objectives of the City.
Oversees and coordinates the administration of all departments in
city government including personnel, equipment, and facilities to
ensure adequate service is provided to the citizen~.
supervises all City staff directly or indirectly through subordinate
supervisors; acts as final authority on all personnel actions
sUbject to approval of the city council on hiring, severe
disciplinary action, and dismissal.
Develops and issues administrative rules, policies, and procedures
nêoessary to ensure proper functioning of all departments.
Prepares and submits an annual budget tQ the city Council¡ keeps the
Council informed of the financial condition of the City; recommends
action as appropriate.
Manages and invests City funds in accordance with Council guidelines
and sound financial practices.
Attends and participates in all Council meetings and other meetings
with official bodies as directed by the Council.
Ensures that all laws and ordinances are enforced.
Prepares recommendations for Council approval on a variety of city
issues to improve the health, safety, or welfare of the City.
(continued on reverse side)
Clerk-Administrator
-
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FEB-26-1999 13:45 LEAGUE OF MN CITIES P.0S/03
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Clerk-Administrator ·
Attends planning Commission ~eetings; reviews and approves or denies
zoning permits, variance requests, special use permits, and other
matters related to planning and zoning.
~stablishes proqr~, goals, and objectives to accomplish work.
Prepares and analyzes bids for products and services; seleots firms
or individuals to provide products and services; executes contracts
for under $1000 or recommends execution of contracts tor over $1000
to council for approval.
Coordinates and oversees the work of consultants hired by the City.
Represents the city with other governmental agencies and officials.
OVersees and manages financial and accounting mattêrs.
Determines possible solutions to problems and presents alternatives
for review by the City Council.
Monitors operations to ensure compliance with applicable laws,
regulations, rules, policy, and ordinances.
Develops long and short range qoals and oversees their
implementation.
Evaluates potential projects, programs, and services to determine
feasibility and community impact and makes recommendations to the
council.
Prepares periodic reports and makes presentations before the City
Council.
KNOWLEDGE, SKILLS, AND ABILITIES
Considerable knowledge of laws, rules, and regulations applicable to ·
City government.
considerable knowledge of budgeting, accounting, and government
financing-
Considerable knowledge of government processes, services, and
planninq.
Considerable knowledge of manaq~ent principles and practices as they
apply to public sector management.
Thorough ability to prepare and administer bUdgets.
Thorough ability to supervise statf.
Thorough ability to communicate effectively and establish effective
working relationships with elected officials, staff, other public
officials, and the public including makinq formal presentations.
Considerable ability to plan and analyze City operations; develop
alternatives; and determine the costs, advantages, and
disadvantages of various alternatives.
Considerable ability to prepare accurate and thorough reports.
Considerable ability to perform ~athematical calculations, to analyze
data, and to prepare reports.
considerable ability to prioritize city needs and to coordinate City
departmental operations and services.
(continued on reverse side)
Clerk-Administrator
......
......
... FEB-26-1999 13:45 LEAGUE OF MN C I TI ES
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. Clerk-Administrator
MINIMUM QUALIFICATIONS
Bachelor's degree with courséwork in aãministration, planning,
community development, business, ðJ\d finanoe or math; and five years
of professional public sector experience in administration, planning,
community development, or a related field.
.
Clerk-Administrator
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TOTAL P. 09
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. February 22, 1999
Dale R. Powers
City Council-Clear Lake
P. O. Box 6
Clear Lake, MN 55319
Bob Loso
City Council-5t. .Joseph
301 W Birch
St. .Joseph, MN 56374
Dear Bob,
I enjoyed discussing the situation going on in St. .Joseph the other day. I
hope I can be of assistance to you and the City during this time of transition.
Having had the opportunity to reflect on our conversation, I feel my
administrative skills could be be used during the transition, and not as an
applicant for the permanent position. Specifically, I see a temporary role as an
interim administrator, assisting the City with the day-to-day responsibilities
. formerly done by Ms. Stapleton and Ms. Weyrens, and by managing the search
process. I feel I can peñorm a quality search that presents to the Council
several qualified applicants at a much lower cost to the City than by using a
executive search firm. As I mentioned during our conversation, I know where
the good administrators are, and can sell them on applying for this position.
My philosophy on administrator searches is simple: Beyond technical
proficiency, the administrator needs to establish positive working
relationships with three distinct components of the community: staff, City
Council, and the community. I feel staff is the most important, based on my
personal experience. Since the administrator needs to work with staff to
accomplish Council objectives, there necessarily needs to be a trust
relationship between the administrator and staff. This takes time to build, but
in the end a harmonious workplace generates positive results.
The City Council, as the supervising agent over the administrator, needs
to feel confident that the administrator has the technical, managerial, and
interpersonal skills to turn Council directives into policy implementation.
Finally, the community as a whole needs to feel confident that the
administrator works well with the Council and staff, listens to the community
about its wants and needs, and communicates these items to the Council.
With that philosophy in mind, my search would begin by Initially
discussing this opportunity with professionals in the field who are interested in
a career move. Ms. Stapleton notwithstanding, the average administrator
- serves a community, on average, for about 2-3 years. By that time, the
- challenges wear a bit thin. When I managed the search at Albertville in 1994,
my networking resulted in 56 applicants for the position. By contrast, when
,
~
. Albertville searched again in 1997, less than half that many applied.
Networking and selling the opportunity does make a difference.
After all the applications have been received, the City Council and I
would jointly develop a "100 point" scale for grading of the applicants. I would
apply the scale to the group and narrow the field down to a pre-selected
number for interviews.
The first set of interviews would be conducted by three professionals in
the field. (For example, the city administrators of Albany, Sartell, and Sauk
Rapids.) The purpose of this interview is to determine the technical
competence of the applicants. Alternatively, this part of the process could be
done via telephone with one professional asking the questions. After this
round of interviews, the applicants would be given a "technical competence"
score.
The next round of interviews would be conducted by City staff. The
purpose of this interview is to determine whether the applicant is a "team
player" and exhibits the ability to work well with others. After this round of
interviews, the applicants would be given a "interpersonal communications"
score.
The next round of interviews would be given by a pre-selected panel of
community leaders. The purpose of this interview is to gauge the applicant's
ability to interact with a diverse community. It is recommended that this panel
consist of 3-5 citizens from a broad cross-section of the community. After this
. round of interviews, the applicants would be given a "community
communications" score.
At this point, the City Council would be given the scores of the
applicants, along with a narrative describing why the scores went the way
they did. The City Council then chooses from this pool a sufficient number of
finalists from which it feels it can make a decision. The purpose of the
previous interviews is to assure the Council that whoever it interviews will be
technically competent, works well with staff, and is responsive to the needs of
the community. Your role as a City Council will be to determine whom you feel
you can work with the best to move St. .Joseph in the direction you want it to
head.
While that appears to be an exhaustive and time-consuming method, it
can be accomplished In a manner of about 2-3 weeks.
My role In this search will be to manage the search, discuss potential
lines of question for the interviewers (avoiding illegal questions, for example)
and to Insure that a fit exists between the administrator and the City Council.
* * * * * * * * * * * *
What would I charge for this service? If It Is Included as part of a
package including the Interim administrator duties, I would charge $1S/hour
plus 32.5 cents per mile from Clear Lake to St. .Joseph and back. If the search
was done independently, I would charge only actual Incurred costs. Why would
I do that? Very simple. I am starting a business called "Minnesota Municipal
~ and Township Services", and administrative searches will be a part of my
- business. I would like to use the City as a reference, and the best way to do
.
..
that is to perform a top-notch, professional search for St. .Joseph's next
. administrator. The costs would probably be in the $1500-$2000 range.
To conclude, I hope I can be of assistance to St. .Joseph in whatever
capacity it desires. I look forward to hearing from you In the near future about
this Issue, or others we discussed last week.
Sincerely,
ý) ,2 ()
i¡qŒ jA - f c/ùJérLd
Dale R. Powers
.
.
. FYI. . . . . . . . . . . .
Old Business - February 18, 1999 Council Meeting
1. Ordinance - Worker's Compensation. The information has been forwarded to John Scherer's
Office to determine where in the Ordinance Code it belongs
2. I have contacted the research department at the League ofMN Cities to receive verification
on whether or not the Council can increase meeting fees or if they are excluded from the .
salary of a Councilor. As soon as I receive the information I will forward it to the Council.
Other Matters ..........
1. Joe Bettendorf and I have discussed a prior Council request to prepare costs for the
extension of 4th Avenue NE. Joe will be prepared to present this information at the April
1, 1999 Council meeting.
2. The W.I.S.E.R. Books included in the packet are not part of the Council information, it
was cheaper than mailing.
.
PLEASE BRING MATERIALS
YOU RECEIVED ON THE
CI11RAl.I IVI11S CI111R
TO !_l-I~_,,",,_E~_Tlt'.J_~_3-~~??_-
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. Central Minnesota Events Center
Sales Tax Collection and Distribution
Joint Powers Agreement
The parties to this Agreement are governmental units of the State of Minnesota. This
Agreement is made pursuant to the authority conferred upon the parties by Minnesota
Statute §471.59.
Article I
General Purpose
Section 1.1 Purpose. The purpose of this of this Joint Powers Agreement is to establish
a board which shall have responsibility for the collection and distribution of the sales ta.x
authorized by Minnesota Laws 1998, Chapter 389 and Chapter 408, Section 18-20. The
authorized taxes include a one-half percent sales and use tax, a $20 per motor vehicle
excise tax, a one percent food and beverage taX and a one percent lodging tax. The
revenues raised must be used for the purpose of developing the Central Minnesota Events
Center (hereinafter the "CMEC") and other projects of regional significance. The law is
in the best interests of the governmental units executing this Agreement as well as the
citizens of those units.
. Article II
Definitions
Section 2.1. "Board". The Central Minnesota Events Center Sales Tax Collection and
Distribution Board created by this Agreement.
Section 2.2. "Member". Any city which is a signatory to this Agreement.
Section 2.3. "Representative". Those individuals designated by the Members to
represent and vote the interest of each Member in respect to the business coming before
the Board.
Section 2.4. "Authority". The Central Minnesota Events Center Authority created by the
joint powers agreement relating to the operation of the Events Center, which agreement
was effective , 1999. That agreement is attached as Exhibit A.
Article III
Governing Authority
Section 3.1. Central Minnesota Events Center Sales Tax Collection and Distribution
-
Board. There is hereby created a body to be known as the Central Minnesota Events
- Center Sales Tax collection and Distribution Board.
salestaxjp 1
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SectionJ.2 Representatives. The Board shall consist of Representatives of the .
Members. The Members shall appoint Representatives who shall serve without
compensation.
Section 3.3. Voting Representatives. The number of representatives shall be four for the
City of St. Cloud, two for the City of Waite Park, one for the City of Sauk Rapids, one
for the City of Sartell, and one for the City of St. Joseph. Representatives shall be
appointed within two weeks after all Members have ratified this Agreement. Each
Representative shall have one vote in respect to all matters of business brought before the
Board. Members may appoint one alternate Representative who shall be authorized to act
in the absence of the designated Representative. Alternate Representatives shall be
appointed prior to voting on any Board business.
Section 3.4. Officers.
3.4.1 The Officers of the Board shall be a Chair, Vice-Chair and
Secretary IT reasurer.
3.4.2 At its first meeting, the Board shall elect a Chair, a Vice-Chair, and a
Secretary/Treasurer who shall serve out the following initial terms of
office:
The Chair, Vice Chair, and Secretary are to serve through December 31 of .
the year when first elected and until their successors are .
At the meeting prior to completion of the initial tenn(s) and at the
completion of every tenn thereafter, a Representative shall be elected to
each respective office for a three-year tenn..
3.4.3 A Representative shall be elected in the same manner as above to fill out
an unexpired tenn of any office which becomes vacant.
Section 3.5. Meetin2:s. t'
-.
1
3.5.1 The Board shall meet at least monthly on a schedule to be detennined by
the Board.
3.5.2 Meetings of the Board may be called by the Chair or upon written request
of a majority of the Representatives.
3.5.3 All meetings shall be conducted in compliance with the wlinnesota Open
Meeting Law, Minnesota Statutes §471.705.
The Board may elect or appoint such other officers as it deems necessary -
3.5.4
to conduct its meetings and affairs. -
salestaxjp 2
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. 3.5.5 The Board shall adopt rules of order to govern the conduct of business.
Section 3.6 . Powers and Duties of the Board. The Board shall have the following .
powers and duties:
3.6.1 To review the receipt of net general sales and use tax authorized by
Minnesota Laws 1998, Chapter 389 and Chapter 408, Section 18-
20 and remitted to the City of St. Cloud by the Department of
Revenue for the State of Minnesota.
3.6.2 To oversee the distribution of all sales tax revenue remitted to the
City of St. Cloud in accordance with Minnesota Laws 1998,
Chapter 389 and Chapter 408, Section 18-20.
3.6.3 Annually calculate the Surplus Tax Revenue distribution for each
Member. The calculation shall be made using the following
information:
3.6.3.1 The latest population estimates from the State
Demographer's Office.
. 3.6.3.2 The most current local option sales tax collections as
reported by the Minnesota Department of Revenue for the
Members.
3.7.4 If needed, allocate the amount necessary to offset any operating
deficit in the first five years of operation of the CMEC. The
allocation shall be transferred to the CMEC's Operating Account.
3.7.5 The Board may research and make recommendations to the
Members regarding other matters related to the Board's purpose.
3.7.6 The Board's books, reports and records shall be available for and
open to inspections by its Members at all reasonable times. The
Board's records shall be available for inspection by the public
pursuant to the Minnesota Government Data Practices Act,
Minnesota Statutes, Chapter 13.
3.7.7 On or before September I of each year, the Board shall, by
approval of 2/3 of those eligible to vote, adopt a proposed budget
for the ensuing year. The Board shall follow generally accepted
governmental budgeting practices in the preparation of its
proposed budget. The Secretary/Treasurer of the Board shall
certify the budget on or before to the Finance Director for
the City of St. Cloud.
salestaxjp 3
3.7.8 The Board shall take no actions that are in violation of the .
provisions of the grant agreement between the State of Minnesota,
Department of Trade and Economic Development and the City of
St. Cloud in respect to the C:MEC. That agreement is dated _.
Article IV
General Administration
Section 4.1. General administrative services shall be provided to the Board by the City
of St. Cloud. These services shall include
Section 4.2. Member employees serving as advisors or providing administrative
services shall not be considered employees of the Board for any purpose. Each Member
shall be responsible for the payment of wages or other remuneration to its employees
providing services pursuant to this agreement.
Article V
Imposition of Sales and Use Taxes
Section 5.1 A Member electing to impose a sales and use tax for the CMEC must first
receive approval by its voters in accordance with Mirmesota Session Laws, Chapter .
,Subd._. The collection and administration shall follow provisions of
Minnesota Statutes, Section 297 A.48. Once all tax.es, less state administrative fee, have
been remitted to the City of St. Cloud, the following procedures will be followed~
2J.,l Accounting and Financing. The City of St. Cloud will establish the
following CNlEC funds and accounts: a Sales and Use Tax Fund; a
Debt Service Fund; a Debt Service Reserve Account; a Repair an
Replacement Fund; an Operating Fund; and, an Operating Reserve
Account. These funds and accounts are defined as follows:
5.1.1.1 Sales and Use T~'{ Fund. The Sales and Use T~'{ Fund
\\ill be the depository for all tax revenue collected by the State of
tvlinnesota and remitted to the City of St. Cloud, pursuant 1998
Minnesota Session Laws, Chapter _, Subd._.
5.1.1.2 Debt Service Fund. Funds Vvill be transferred from the
Sales and Use T~'{ Fund to the Debt Service Fund for debt
payment to the agent/trustee.
5.1.1.3 Debt Service Reserve Account. A Debt Service Reserve
Account will be established within the Debt Service Fund. The
Sales and Use T~'{ will fund this Account at a level equal to an
average annual bond payment. The last bond payments will be
salestaxjp 4
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. made from this Account. Interest earned on the Debt Service
Reserve Account balance will be used for the annual bond payment
or to increase the Debt Service Reserve Account balance to the
targeted level (annual bond payment amount).
5.1.1.4. Repair and Reµlacement Reserve Fund. The Repair and
Replacement Reserve Fund will be the depository for sales tax.
-revenue to be used for major building repairs, equipment and
operating systems purchase and replacements, and building
remodeling. Each year an amount equal to the total annual
depreciation expense for major building repairs, equipment and
operating systems purchase and replacement will be placed in the
Fund. When the combination of deposits and interest income in
the Fund equals a balance of million, deposits shall
cease. However, interest income earned from the Fund balance will
continue to accrue in the Fund. The City Council shall approve
any transfer from the Repair and "Replacement Reserve Fund to
the CMEC Operating Account.
Section 5.2 Procedures. After receipt of sales and use tax revenue into the City of St.
Cloud's Sales and Use Tax. Fund, the City of St. Cloud will transfer the annual debt
. service payment to the Debt Service Fund. The City will transfer one year's debt service
payment or a portion thereof, to the Debt Service Reserve Account if funds are available.
The Debt Service Reserve Account may also be funded by bond proceeds. The reserve
is to be maintained until the CMEC's General Sales and Use Tax General Obligation
Revenue Bond is retired.
The sales and use ta.x revenue shall fund the Repair and Replacement Reserve Fund after
the Debt Service Fund and the Debt Service Reserve Account are funded. The amount of
funding for this fund is prescribed in Section 5.1.1.4 of this Article.
If an operating deficit occurs within the first five years of CMEC's operation (year one
through year five), the City of St. Cloud may transfer from the Sales and Use Tax. Fund,
an amount equal to the actual operating deficit for that operating year. If the CMEC
Authority is proposing an operating deficit in the annual operating budget, the Board
shall review the Authority's annual operating budget for that year. If an operating deficit
occurs, but is not anticipated in the budget, the Authority shall obtain the Board's
recommendation and the City Council's approval before incurring the deficit.
The use of sales tax. revenue to offset an operating deficit is limited to the first five years
of operation of the CMEC by 1998 Minnesota Session Laws, Chapter _, Subd.
- Accounting and reporting of all funds and accounts will follow generally accepted
government accounting practices.
salestaxjp 5
.
Article VI
Use and Distribution of Surplus Tax Revenue
Section 6.1. If annual revenue collected from the sales and use taxes, authorized in 1998
Minnesota Laws, Chapter 389, Article 8, § 44 are greater than the amount needed to meet
the annual debt payment, fund the Debt Service Reserve Account, fund the Repair and
Replacement Reserve Fund, and fund the operating deficit, if any, in the first five (5)
years of operation of the CMEC, the surplus shall be returned to the Member(s) in the
manner described in Section 6.2. of this Agreement.
6.1.1 Use of Surplus Tax Revenue: The use of surplus tax revenue will comply
with 1998 Minnesota Laws, Chapter 389, Article 8, § 44.
Section 6.2. Distribution of Surplus Tax Revenue: The distribution of surplus tax
revenue will be as follows:
(STR) Surplus Tax Revenue equals (=):
Total revenue from sales and use tax less (-) debt service for the CMEC less (-) debt service .
reserve less (-) repair and replacement reserve, less (-) operating deficit, if any, in the fust five
years.
(1vfUTT) Member Unit's percent (%) of Total Tax equals (=):
The Member Units' total tax collection (the latest collected in the city as reported by the
Department of Revenue for the State of Minnesota) as a percent (%) of the total tax collected for
all Member Units.
(tvfUTP) Member Unit's percent (%) of Total Population equals (=)
Member Unit's total population (latest state demographer population estimate) as a percent of the
total population of all member Units.
(MUCD) Member Unit's distribution equals (=): MUTT plus (+) MUTP times (x) STR
Divided by two (2)
Sample Calculation for the City of St. Cloud:
I Sales and I
:Citv Population ~~ Use Tax % I Surplus Tax Revenue
I 1
1St. Cloud62.531 67.3 4,644,438 74.5 ¡
¡Sauk Rapids 9,983 lOA 481.632 7.7 ITotal Ta..x 6,232,055
IS3l1ell 9,068 9.8 56,897 .9 ¡Less Debt 1,818,516
¡Waite Park 6,431 6.9 984,744 15.8 ILess Debt Reserve 1,818,516
1St. JoseDh 4.895 5.3 64.344 1.0 ILess ReD\. Reserve 100.000
¡Total 92,908 100 6,232,055 100 ITot. Surplus Tax Rev. 2,495,023
-
I I
-
(CD)I,768971 =74.5% (Crn + 67.3% (CTP) X 2,495,023 (STR)
salesta.xjp 6
-'
. 2
Article VII
Indemnification
Section 7.1 Each Member shall be liable for its own acts to the extent provided by law
and hereby agrees to indemnify, hold harmless and defend the other, its officers and
employees against any and all liability, loss, costs, damages, expenses, claims or actions,
including attorney's fees which the other, its officers and employees may hereafter
sustain, incur or be required to pay, arising out of or by reason of any act or omission of
the Member, its agents, servants or employees, in the execution, performance, or failure
to adequately perform its obligations pursuant to this Agreement.
Section 7.2 It is understood and agreed that nothing in this Agreement shall affect or
otherwise constitute a 'Yaiver of the limits on the liability of any Member provided by
Minnesota Statutes Chapter 466 (Tort Liability, Political Subdivisions) or other
applicable law.
Article VIII
Duration
. Section 8.1 This Agreement shall continue in full force and effect until terminated in
accordance with the provisions of Article IX.
Article IX
Termination
Section 9.1 This Agreement may be terminated by the written agreement of2/3 of the
Members. Any Member may petition the Board to terminate this Agreement. Upon 30
days notice in writing to the clerk of the governing body of each Member, the Board shall
hold a hearing and upon a 2/3 vote of all Representatives eligible to vote, the Board may
be resolution recommend that the Agreement be terminated. The resolution shall be
submitted to the governing body of each Member and if ratified by 2/3 of the governing
bodies of all Members within sixty (60) days, the Board shall terminate the Agreement,
allowing a reasonable time to complete work in progress and to dispose of real and
personal property owned by the Board. However, termination of this Agreement does not
release any Member from its obligation to continue the sales tax in their respective
jurisdictions until the original debt of the CMEC is retired in accordance with the
bonding requirements.
Section 9.2 Upon termination of this Agreement, all property purchased or owned
pursuant to this Agreement shall be sold and the proceeds thereof, together with monies
- on hand, shall be distributed to the current Members. Such distribution of assets shall be
made in proportion to the total contributions by the respective Members over the entire
- duration of this Agreement. The Board shall continue to exist after dissolution for such
salestaxjp 7
period, no longer than six (6) months, as is necessary to wind up its affairs, but for no .
other purpose.
Article X
Withdrawal
Section 8.1 Any Member may petition the Board to withdraw from this
Agreement. A Member may withdraw from this Agreement by the written agreement of
2/3 of the Members. Upon 30 days notice in writing to the clerk of each Member, the
Board shall by resolution make a recommendation on the Member(s) withdraw petition.
All Board representatives shall be allowed to vote on the motion before the Board,
including representatives of the Member proposing withdrawal. The resolution shall be
submitted to each Member, and if ratified by 2/3 of all Member(s) within sixty (60) days,
the Board shall approve of the withdrawal. However, withdrawal from this Agreement
does not release any Member from its obligation to continue the sales tax in their
respective jurisdictions until the original debt of the CMEC is retired in accordance with
the bonding requirements.
A Member shall also be considered withdraw'll from this Agreement if the following
occurs: It enters into this Agreement before the referendum authorizing the imposition of
a general sales and use tax and the voters of the Member(s) do not approye the sales and
use ta.x referendum..
Article XI .
Severability
If any portion of this Agreement is found to be void, unenforceable or unconstitutional, or
any combination of these, by a court of competent jurisdiction, the remaining portion of
this Agreement shall remain in effect.
Article XII
Effective Da te
Section 12.1. Effective Date. This Agreement shall be in full force and effect when all
members sign this Agreement. All members need not sign the same copy. Each member
shall file the signed Agreement with the City Clerk of the City of St. Cloud.
Section 12.2. Notification. The City Clerk shall notify all members in \\Titing of the
effective date of the Agreement.
Section 12.3. Initial MeetilH!. The City Clerk shall set an initial date, time, and place for
the Board's first meeting.
Article XIII
Amendments -
-
salestaxjp 8
,>
. Section 13.1 Any Member may petition the Board or the Board on its o\vn initiative
may recommend changes in this Agreement to its Members. An amendment to this
Agreement shall become effective upon written agreement of 2/3 of the Members.
.
IN WITNESS WHEREOF, the undersigned governmental unit, by action of their
governing bodies, have caused this Agreement to be executed in accordance ¥tith the
authority of Minnesota Statue §471.59.
APPROVED AS TO FORM: CITY OF
By
City Attorney Date of Signature
- Date of Signature
-
salestaxjp 9
." }
/¡~,.>-- CO U NTY OF STEARNS
,
,
\
. Department of Highways
PO Box 246 . St Cloud, MN 56302
(320) 255-6180. FAX (320) 255-6186
IOUGLAS J. WEISZHAAR, P.E. February 2, 1999
Highway Engineer
~TCHELL A. ANDERSON, P.E. City of St. Joseph
Asst. Highway Engineer
ROBERT R KOZEL, P.E. Department of Public Works
PO Box 668
Asst. Highway Engineer 400 2nd Street So.
St. Joseph,~ 56301
Attn. Mr. Dick Taufen
Dear Dick:
. In accordance with the Maintenance Agreement between Stearns County and the
City of St. Joseph, the city has agreed to provide roadway maintenance and
snow/ice control services on the following roadways:
/----êiî;of: Sl Joseph
Road Local Termini: Total
Number Designation From To Lane Miles
CSAH 2 West City Limits CSAH 75 1.65
CSAH 2 CSAH 75 ' No. City Limits ..51 .
CSAH 77 College Ave. 1" Ave. .20
CR 134 I" Ave. City Limits 1.42
CR 121 So. City Limits CSAH 2/77 .52
-'--~-~
The St. Cloud area maintenance supervisor met with you to discuss expanding
the roadways under the existing Maintenance Agreement to include portions of
CR 133 and CR 134. Based on that discussion, I propose to add the following
specific roadway segments to the Maintenance Agreement with the city:
Road Tennini: Approx. Ttl.
Number From To Lane Miles /500
CR 133 CR 134 CSAH 75 .23
CR 134 East City Limits CSAH 75 1.34.
The additional roadways are within the city limits, are typically urban sections
and lie adjacent to existing city plow routes.
......
-
.. . '. . ,
..
,·8898 "Affirmative Action / Equal Opportunity Employer"
, ..
. I can meet with you or the City administration to discuss any issues that come up regarding revision
of the Maintenance Agreement. If no issues arise, please contact me and I will redraft the agreement
and send it to your office for review and processing. A route map is attached for your information.
Thank you for considering the above proposal.
Sincerely,
Robert H. Kozel, P.E.
Assistant County Engineer - Maintenance/Operations
.
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F~M : CAP I TI=L I t-.M:STORS ASSOC I t-K: PH[t.E NO. : 320 251 9065 Feb. 23 1999 04:04PM P1
.
. CLARENCE
. RUETER REALTY, INC.
4170 Thielman La.ne, Suite 107 · St. Cloud, MN 66301 · (320) 259-5933 · Fax (320) 251.9065
.-
February 23, 1999
Mr. Chad Carlson
City of St. Joseph
21 NW 1st Ave.
St. Joaeph, MN 56374
..' . FAX 363-0342
D.ar Mr. Carlson:
The Buyer of the Mugg Property on County Road #75 has
requested that we proceed with the discussions with the City
of St. Joseph for the extension of water and sewer to the
property. This is the former Lena Mugg.property in the NE
1/4 of Section 13, st. Josep.h·Township.
. Kindly schedule this and notify me of the time of the
meeting.
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.
ClARENCE RUETER REALTY, INC.
4170 THIELMAN LANE SUITE 107
. ST CLOUD MN 56301 .
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t
. LEAGUE OF MINNESOTA CITIES
Boiler-and Machinery Coverage Proposal
For the City of: ST. JOSEPH
This is a proposal only. Coverage is not bound until you receive a confirmation in writing
from Berkley Risk Services. Coverage(s) quoted are:
I. Comprehensive (Including Production Machines)
Limits: $5,000,000 Per Any HOne Accident" Combined Property
Damage, Loss of Income and Extra Expense
$ 25,000 Expediting Expenses
$ 25,000 Ammonia Contamination
$ 25,000 Water Leakage
$ 25,000 Hazardous Substances
$ 50,000 Ice Rink Buried Piping
Deductible $ 500 per Accident
. II. Limitation of Coverage for Specified Locations or Objects
Location Occupancy
III. Excluded Equipment
Excluded Equipment Location Occupancy
Annual Premium: $788
Date: /pl-:hj'..- 9' g1 Underwriter: gez¡.....¿ff~
-
-
LMCIT
Risk Management Information
145 University Avenue West, St. Paul, HN 55103-2044
League of Minnesota Cities phone: (651) 281-1200 · (800) 925-1122
Cities promoting excenence Fax: (651) 281-1299 · TDD (651) 281-1290
COVERAGE FOR INJURIES TO ELECTED AND APPOINTED OFFICIALS
The workers compensation statutes provide benefits to an "employee" who is injured while
working. M.S. 176.011, subd. 9, (5), provides that "municipal officers elected or appointed for a
regular term of office" are considered to be "employees" for workers compensation purposes
only if the city has passed an ordinance or resolution to that effect. An elected or appointed
official injured while performing his or her duties would not be eligible for workers
compensation benefits unless the city had passed that ordinance or resolution.
Whom does this affect?
This provision clearly applies to mayors and council members. In some cities the clerk and
treasurer are elected positions, and are therefor covered by this provision as well.
It seems likely that members of other administrative boards that the city creates pursuant to
. statute such as planning commissions, utilities commissions, park boards, hospital or nursing
home boards, etc. would fall under this provision as well. It's not clear though whether a
member of a purely advisory committee or commission that the city creates would be considered
to be an "officer" or "official" for purposes of this statute.
Some charters may provide specific terms for certain appointed positions such as the assessor,
engineer, police chief, etc. Under a strict reading of the work comp statute, these individuals
would not be covered by workers compensation unless the city has passed an ordinance or
resolution to add coverage - assuming that these individuals would be considered "officers"
rather than merely "employees."
If we want to add coverage, how should the ordinance or resolution be worded?
The resolution or ordinance should specifically list the positions the city intends to cover. Ifthe
city wishes to extend coverage only to the mayor and council, the ordinance or resolution should
refer specifically and only to elected officials. An ordinance to extend coverage to members of
other boards and commissions, could be worded this way:
"Pursuant to Minnesota Statutes 176.011, subd. 9, clause 6, elected officials and
members of the following boards, commissions, and committees are included in
the coverage of the workers compensation act: planning commission, park board,
utilities commission..."
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
If any of the city's appointed positions such as police chief or assessor have a specific term, these .
positions should be listed as well.
It's not completely clear whether the city can distinguish among its elected and appointed
officials, by providing workers compensation to some officials but not to others. The statute
perhaps could be read to mean that the city's only options are either to cover all elected and
appointed officials or none at all. If so, an ordinance or resolution extending coverage,
regardless of how it is worded, might be interpreted to mean that all "officials" are covered.
Then the question of whether, say,plarming commission members are covered would depend not
on whether they are listed in the ordinance or resolution but rather on whether they are "officials"
or "officers." Such an interpretation seems unlikely, but cities should at least be aware of the
possibility.
Is there any reason to use an ordinance rather thml a resolution?
If the city wishes to provide workers compensation coverage for elected officials, it is preferable
to use an ordinance rather than a resolution. Resolutions are often recorded only in the council
minutes; years later it can be very difficult and time-consuming to track down a resolution.
We've seen a number of cases where a city has been paying premiums for workers compensation
coverage for elected officials for years, but no\v can't find any ordinance or resolution specifying
that elected officials are covered. An ordinance will generally be easier to keep track of
permanently, since it is recorded in the city's ordinance book as well as in the council minutes. .
Do we need to do anything special if we don't want to cover elected officials for workers
compensation?
If the city does not wish to cover its elected officials for workers compensation, it might be wise
to pass on ordinance to that effect as well unless you are absolutely certain that the city has never
passed a resolution to provide coverage. That resolution could have been passed as long ago as
1967, when the law was first amended to permit cities to opt for coverage.
The following language could be used for the ordinance:
"The officers of the City of _ elected or appointed for a regular term of office shall not be
included in the coverage of the Mirmesota Workers Compensation Act, pursuant to Mirmesota
Statute 176.011, subdivision 9, clause 6."
How much does it cost to add workers compensation coverage for elected officials?
Workers compensation for elected officials used to be a pretty expensive proposition. However,
over the past several years, LMCIT has very substantially reduced premiums for this coverage, to
bring the cost more in line with the actual risk.
. . .
. For elected officials, LMCIT's 1999 premium rate is $.33 per $100 of payroll. This rate is
applied either to the official's actual salary or to an imputed salary of $70/week, whichever is
greater. Obviously, the imputed minimum salary will come into play in most cities, since
council salaries in most cities are much less than that. Using the imputed minimum salary, the
manual premium comes to $60 for a five-member council. The actual cost to the city may be
somewhat more or less than that, depending on the city's experience modification, volume
discount, and deductible if any.
This same approach and rate will also be used to calculate premiums for coverage for any other
boards, commissions, or committees which are specified in the city's ordinance or resolution
extending coverage. Unless the city specifically indicates that members of a particular board are
covered, LMCIT will assume that they are not.
For officials other than members of the council and other board members, premiums will be
based on the actual salary and the appropriate class rate.
What benefits would an official receive under workers compensation?
As with any other employee, indemnity benefits would be based on the individual's actual
earnings from all employment. In other words, benefits would be based on the total earnings
. from the official's regular employment plus the salary (if any) he receives from the city.
The $70 per week imputed minimum salary is used solely to calculate premiums, and does not
figure into the benefit calculation in any way.
Are there any alternative ways to protect elected officials and board members?
LMCIT has arranged with CIGNA to offer another option through which cities can provide some
protection for their council members against the risk of being injured or killed in the course of
performing their duties. For a cost of $12.75 per person per year, the city can purchase an
accident policy which provides benefits for death or a disabling injury arising out of an accident
which occurs while the council member is traveling to, participating in, or traveling from a
regularly scheduled council meeting, or while conducting official council business on behalf and
at the request of the council.
The policy provides a death benefit of$100,000. It also provides a schedule oflump sum
benefits for loss of a hand, foot, or eye.
The policy also provides a short-term disability benefit of $400 per week. Disability benefits are
payable for a maximum of26 weeks, after a three-day waiting period. Disability benefits would
be paid if as the result of a covered injury the individual cannot do at all the substantial and
material duties of his type of work.
.
This coverage differs significantly from the benefits that would be provided by workers .
compensation. Some of the more important differences are:
· The accident policy does not pay for medical costs. The individual would have to look to his
own health coverage to pick up these costs.
· Disability benefits would continue for a maximum of 26 weeks. By contrast, workers
compensation benefits would continue as long as the disability lasts.
· Benefits are payable only if the individual is totally disabled from performing the duties of
his regular employment. Unlike workers compensation, the policy provides no benefits for
partial disability.
· Death and disability benefits are paid according to a fixed schedule. Workers compensation
benefits, by contrast, are based on the individual's actual earnings, from both his regular
employment and his council pay.
· Workers compensation includes various other benefits, such as rehabilitation, retraining, etc.;
the accident policy does not.
· Workers compensation benefits are tax-exempt; some or all of the benefits paid under the
accident policy might be taxable. .
Obviously, there are many "borderline" situations 'where it might be debatable whether a council
member is "conducting official council business on behalf and at the request of the council." For
example, a mayor or council member might be asked individually to attend a meeting of the
Chamber of Commerce or a service club to discuss and explain city policies or proposals the
council is considering. Cities might want to consider adopting a resolution specifying whether
the city considers such activities to be within the scope of duties that the city expects its
elected officials to perfonn.
PST -12/2/98 - fax 66040
. 'Ì]ic 145 University Avenue West, St. Paul, MN 55103-2044
League of Minnesota Cities phone: (651) 281-1200 · (800) 925-1122
Cities promoting exceHence Fax: (651) 281-1299 · TDD (651) 281-1290
January 4, 1999
TO: Member Cities
FROM: LMCIT
RE: Coverage for Injuries to Elected and Appointed Officials
LMCIT is currently offering open enrollment for accident coverage for injuries to elected and
appointed officials. This coverage, which is provided by CIGNA, provides an alternative to
workers compensation coverage for elected officials and members of other city boards who may
be injured in the course of their duties. The enclosed memo describes the differences in costs
and benefits between the two coverages.
. How do I add tltis coverage to tlte city's policy?
If you currently have this accident coverage and wish to renew it, or if your city would like to
add this accident coverage for the first time, please contact Julie Seidlitz with the Brehm Group
at 612/339-7385 and she will send you an application form with information to enroll your city
with this coverage. The application form needs to be completed and returned no later than
February 1, 1999 for coverage to be effective March 1, 1999 through February 29, 2000.
.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER