Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
1999 [05] May 06 {Book 16}
. ~ CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, St. Joseph, MN 56374 St. Joseph City Council (320) 363-7201 May 6, 1999 Fax: 363-0342 7:00 p.m. . 1. 7:00 p.m. Call to Order 2. Approve Agenda MAYOR 3. Consent Agenda Kenneth J. Hiemenz a. Capital Purchase Request: Asphalt saw, $ 893.00 (Water & Sewer) b. Pay Application No.2, 1999 Street Improvement Project. Randy Kramer CLERK! Excavating $ 85,116.08. c. Pay Application 8 (Final) 1996 East MN Street. Mid Minnesota Concrete ADMINISTRATOR & Excavating, $ 18,690.01 Rachel Stapleton d. Pay Schedule - Acceptance of 1999 Engineering Service Rates e. La Playette Jam - June 5, 1999 - Outdoor Liquor Penn it COUNCILORS Bob Loso 4. Approve Minutes - March 10, March 23, March 30, April 6, April 15 1999 Cory Ehlert 5. Bills Payable & Overtime Ken Twit gedenfuer 6. 7:07 p.m. Public Comments to the Agenda 7. 7: 1 0 p.m. City Engineer Reports a. Joseph Street - Discussion on whether or not to proceed b. Other matters 8. 7:35 p.m. - AdMark Resources - Housing Study 9. 8:05 p.m. - 1998 City Audit, Jennifer Thienes of Kern DeWenter Viere 10. 8:35 p.m. - Norwest Financial Advisors, Discussion on funding alternatives for purchasing the First State Bank Building for the City Offices. 11. Old Business - Y2K Update 12. Mayor Reports 13. Council Reports l4. Clerk! Administrator Reports 15. Miscellaneous & Announcement Items 16. Adjourn . / I££s /'JC- E /7/1-Æ£l¿U..4¿¿- I 5eGlJ E--e.. <P' ~/~~;--- I ... . we Ihe (ufting ~els lough... q tl tJ ,~ / c¡ rz6" that's where you llind Stihl Cutquilcs. When you think of concrete, metal, asphalt, masonry, stone and ductile iron, you think tough. And when these ore the kinds of materials you're dealing with, you'd better think about a Stihl Cutquik, Construction sites, demolition work or rescue operations - whenever the going gets rough - Stihl Cutquik cutíJff machines provide 01/ the power and portability needed for fast, easy cutting,' Five performance-proven models ore available with engine power ranging ~om 4.0 to 6.4 kW All units include anti-vibration except the rs 350. C/ d I ( t}¡JtJ- ,1- TS 400 Cutquik The TS 400 (utquik is 0 revo- plus on outstanding cutting ® lutianary cancept from the performance. Available with world's number one nome in either a 12" or 14" cutting cut-off machines. The differ' wheel, the TS 400 offers ences in the TS 400 ore easy many features that ore exclu- to see: maximum reliability, sive to Stihl including 0 sem~ extremely long running times, automatic belt tensianer, o radical reduction in mainte- Elastostart handle and Easy nonce and service intervals Start System. TS 350 Cutquik A long-time favorite with air filter. Top handle unit uses :~ conshuction workers. Proven o 12" cutting wheel. . 2-cycle engine with 3"5toge f 0'" ¡-It; () I vD /¡rJS/t{¡( ~q!J" / ., TS 510 AVE Cutquik (on be used os 0 hond-held Start System with decompres- ® unit or cart mounted like sion volve. Dual air filter other (utquik models. system is top mounted. It uses Features include anfi-vibrotion o 12" or 14" cutting wheel. and Sfihl's exclusive Easy TS 460 Cutquik To complement the TS 460's valve to lower compression in . excellent power-t<TWeight the cylinder. The unit also 11· Exclusive Feature lOtiO, Stihl has added its Easy offelS vibration dampening, Start System cansis1ing of the on enclosed recoil system, 0 Belt Tensioner . Elostostort shock-obsorbing mulfi-stage air filter and 0 With 0 simple turn of the handle, which is designed to compact, ergonomic tap wrench, the spring loaded reduce the kick associated handle design. This unit uses 0 arm automatically adjusts with sflJrting high compression 14 n cutting wheel. the drive belt to the correct ~ engines, and decompression tension. Standard on the TS 400 and TS 460. ! '. . ) 51 . ""Sæ=tCI11 605 Franklin Avenue NE, P.O. Box 51, St. Cloud, MN 56302-0051 320.253.1000 320.253.1002 FAX architecture . engineering . environmental . transportation . April 28, 1999 RE: St. Joseph, Minnesota 1998/1999 90th & 91 st A venue Improve SEH No. A-STJOE 9902.00 Honorable Mayor and City Council c/o Judy Weyrens Acting Clerk City of St. Joseph 21 NW First A venue P.O. Box 668 St. Joseph, MN 56374-0668 . Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.2 and a Cost Split for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Randy Kramer Excavating, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, K~(:(~ :f¡;;1t: Bettendorf, P.E. () gmeer djg . Enclosures G:\s.joe\9902\specslapl-o wpd Short Elliott Hendrickson Inc. . Offices located throughout the upper Midwest . Equal Opportunity Employer ffi> help you plan, design, and achieve. - ~S~tJ:tCIII 605 Franklin Avenue NE. P.O. Box 51, SI. Cloud, MN 56302·0051 320.253.1000 320.253.1002 FAX archiltclure . engineering . environmental . I Trill ~ /} f}f t fl ( , II " . 199611m goTH & "ST AVENUE IMPROVEMENT 0412 3199 ST. JOSEPH. MN SEH NO. A-ST JOE9902oo COST SPLIT· APPLICATION FOR PAYMENT NO.2 QUANTITY COST rrc.. UNIT OF 10TH.. UNIT NO. rrcM DESCRlPilON MEASUREMENT 11ST BEE UNE TOTAL PRICE 10TH.. 11ST BEE UNE TOTAL GRAD4NG I CLEARING & GRUBBING EACH 2.00 2.00 $50 00 $100.00 $000 $10000 2 REMOVE & REINSTAlL WOOD FENCE UNFT 0.00 $1.00 $0.00 $0.00 $000 3 REMOVE & REINSTAlL RAILROAD TIES UN FT 0.00 $1.00 $0.00 $0.00 $0.00 ~ REMOVE BIT\JMINOUS PAVEMENT SQYD ~,1oo.oo ~, 100.00 $0.80 $3.280.00 $0.00 $3,260.00 5 REMOVE CONCRETE DRIVEWAY SQYD 0.00 $400 $0.00 $0.00 $000 6 SALVAGE CULVERT EACH 6.00 6.00 525.00 $150,00 $0.00 $150.00 7 REINSTAlL CULVERT EACH 6.00 6,00 $75.00 $450.00 $0.00 $450.00 8 COMMON EXCAVATION (PO) CUYO 260.00 260.00 $2,00 $520.00 $0,00 $520.00 9 TOPSOIL BORROW (LV) CUYD 198.00 198,00 SO.50 $1.287.00 $0.00 51,287.00 55.787.00 $0.00 55.787.00 STREET 10 AGGREGATE BASE CLASS 5 (PO) CUYD 72.00 72.00 $12.00 $864.00 $0.00 S864 00 . 11 TYPE 41A 'NEARING COURSE MIXTURE TON 0.00 $25.70 $0.00 $0.00 $0.00 12 TYPE 31B BASE COURSE MIXTURE TON 0,00 $24.00 $0.00 $0.00 $000 13 BITUMINOUS MATERIAL FOR TACK COAT GAL 0.00 51.15 $0.00 $0.00 $0.00 14 TEMPORARY BIT\JMINOUS 'MNTER PATCH SOYD 0,00 59.00 $000 $0.00 $0.00 15 PATCH BITUMINOUS PAVEMENT SOYD 0.00 510.36 $0.00 $0.00 $0.00 16 BITUMINOUS DRIVEWAY sa YO 0.00 $7.55 $0.00 $0,00 $000 17 6" CONCRETE DRIVEWAY PAVEMENT SaYD 0.00 $49.00 $0.00 $0.00 $000 $864.00 $0.00 $864.00 SANITARY SEWER" WATER MAIN 18 12" CM PIPE CULVERT LIN FT 0.00 $12.10 $0.00 $0.00 $0.00 19 12" CM PIPE APRON EACH 0.00 $230.98 $0.00 $0.00 50.00 20 10" X 6" PVC WfE EACH 3,00 3.00 $77.22 $0.00 $231.66 5231.66 21 8" X 6" PVC WfE EACH 2.00 2.00 $49.62 59924 $0,00 59924 22 8" X 4" PVC WfE EACH 12.00 12.00 $53.36 $640.32 $0.00 $640,32 23 10" PVC PIPE SEWER, SDR 35 LIN FT 360.00 360,00 516.74 $0.00 SO.02640 SO,02640 24 8" PVC PIPE SEWER, SDR 35 UN FT 1,109.00 1.109.00 $868 59.62612 $0.00 59.626 12 25 6" PVC PIPE SEWER. SDR 35 LIN FT 62.00 62.00 $7.01 $0.00 . $434.62 $434 62 26 4" PVC PIPE SEWER, SDR 35 LIN FT 197.00 197.00 $549 51.081.53 $000 51.081 53 27 8" PVC PIPE SEWER. C900 LIN FT 39500 395.00 510.16 $4,01320 $0.00 $4.01320 28 CONNECT TO EXISTING SANITARY SEWER EACH 2.00 1.00 3.00 $265.36 $530 72 526536 $79608 29 CONSTRUCT MANHOLES DES 4007 LIN FT 43.33 11.33 5466 512883 $5,58220 51.45964 57.04185 30 CASTING ASSEMBLY R·1733 EACH 0.00 525000 $0.00 $0.00 50.00 31 CASTING ASSEMBLY R-1733 WI SELF-SEALING LID EACH 0,00 5250.00 $0.00 $0.00 5000 32 ADJUST FRAME & RING CASTING EACH 0.00 5125,00 5000 $000 5000 33 CONNECT TO EXISTING WATER MAIN EACH 3.00 3.00 $300.00 $900 00 5000 $900 00 . SPLrT-2'NK4 1 04/28/99 Short Elliott Hendrickson Inc. . Offices located throughout the upper Midwest . Equal Opportunity Employr.r We help you plan. design. and achieve. . 199ð11m 90TH & 91ST AVENUE IMPROVEMENT ().4J2J199 ST. JOSEPH. MN SEH NO. A-STJOE9902.00 COST SPLIT - APPLICATION FOR PAYMENT NO.2 QUANTITY COST ITEM UNIT OF 80TH & UNIT NO. ITEM DESCRIPTION MEASUREMENT e1ST BEE LINE TOTAL PRIce 80TH & e1ST BEE UNE TOTAL 34 HYDRANT EACH 4.00 4.00 $1,538.91 $6,155.64 $0.00 $6,15564 35 1" CORPORATION STOP EACH 15.00 15.00 $43.58 $653.70 $0.00 $653.70 3ð 1" CURB STOP AND BOX EACH 15.00 15.00 $99.77 $1,496.55 $0.00 $1,496.55 37 1" TYPE K COPPER PIPE UN FT 241.00 241.00 $5.24 $1,262.64 $0.00 $1,262.64 38 1" TYPE K COPPER PIPE (BORED) UN FT 297.00 297.00 $6.86 $2,631.42 $0.00 $2.631.42 39 12" BUTTERFLY VAlVE AND BOX EACH 2.00 2.00 $1,092.19 $2,164.38 $0.00 $2,164.38 40 8" GATE VAlVE AND BOX EACH 4.00 4.00 $689.59 $2,758.36 $0.00 $2,758.36 41 6" GATE VAlVE AND BOX EACH a.oo a.oo $533.21 $4.265.68 $0.00 $4,265.68 42 12" WATER MAIN - DUCT IRON CL 50 LINFT 391.00 391.00 $20.32 $7,945.12 $0.00 $7.945.12 43 a" WATER MAIN· DUCT IRON CL 52 LINFT 1.174.00 1.174.00 $14.45 $16.964.30 $0.00 $16,964.30 44 6" WATER MAIN· DUCT IRON CL 52 LINFT 1.123.00 1,123.00 $11.69 $13,127.87 $0.00 $13,127.87 45 WATER MAIN FITTINGS POUND 1,384.00 1,364.00 $2.00 $2,768.00 $0.00 $2.768.00 $84,687.19 $8.417.68 $93,104.88 . MISCELLANEOS 46 SEEDING ACRE 0.00 $2,300.00 $0.00 $0.00 $0.00 47 SODDING TYPE A-LAWN SOYD 0.00 $1.90 $0.00 $0.00 $0.00 Sutbota/- Miscellaneous $0.00 $0.00 $0.00 EXTRA WORK A REMOVE 26 LF SDR35 PIPE & REPLACE W/C900 LUMP SUM 1 1.00 $307.38 $307.38 $0.00 $307.38 B PLUG & RELOCATE WfE LUMP SUM 1 1.00 $214.97 $214.97 $0.00 $214.97 C CONNECT TO EXISTING WM ON LYNX RD LUMP SUM 1 1.00 $1,075.25 $1,075.25 $0.00 $1,075.25 Su/bola/- Ex/ra Work $1,597.60 $0.00 $1.597.60 TOTAL CONSTRUCTION $92,935.79 $8,417.68 $101,353.48 . SPUT-2,WK4 2 04/28/99 . -Sf'H:tCIII 605 Franklin Avenue NE, P.O. Box 51. St. Cloud, MN 56302·0051 320.253.1000 3202531002 FAX architeclurt . tnginuring . tnvironmtnlal . tr( II~/"Jrlfll" ll Ownor . Contractor SEH APPLICATION FOR PAYMENT NO.2 CONTRACT FOR: 199811999 90lh &. 91st Ave Impr PROJECT NO. A-ST JOE 9902.00 O'NNER: City of St. Joseph, MN AGREEMENT DATE: 11/05/98 CONTRACTOR: Randy Kramer Excavating, Inc. FOR WORK ACCOMPLISHED THROUGH: 04/23/99 CONTRACT THIS STATEMENT ITEM DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT - QUANTîI'C-=- .AMOUNT GRADING 1 CLEARING & GRUBBING EACH $50.00 1.00 $50.00 2.00 $100.00 2 REMOVE & REINSTALL WOOD FENCE LlN FT $1.00 20.00 $20.00 SO.OO 3 REMOVE & REINSTALL RAILROAD TIES LlN FT $1.00 120.00 $120.00 $0.00 4 REMOVE BITUMINOUS PAVEMENT SQYD $0.80 4.100.00 $3.280.00 4.100.00 $3.280.00 5 REMOVE CONCRETE DRIVEWAY SQYD $4.00 35.00 $140.00 $0.00 6 SALVAGE CULVERT EACH $25.00 6.00 $150.00 6.00 $150.00 7 REINSTALL CULVERT EACH $75.00 6.00 5450.00 6.00 $450.00 8 COMMON EXCAVATION (PQ) CUYD $2.00 400.00 $800.00 260.00 $520.00 9 TOPSOIL BORROW (LV) CUYD $6.50 1,450.00 S9,425.00 198.00 S1.287.00 STREET 10 AGGREGATE BASE CLASS 5 (PQ) CUYD $12.00 650.00 $7.800.00 72.00 $864.00 11 TYPE 41A WEARING COURSE MIXTURE TON $25.70 260.00 $6.682.00 SO.OO 12 TYPE 31B BASE COURSE MIXTURE TON S24.00 360.00 S8,640.00 . 13 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.15 190.00 $218.50 14 TEMPORARY BITUMINOUS WINTER PATCH SQYD $9.00 200.00 $1.800.00 15 PATCH BITUMINOUS PAVEMENT SQYD $10.36 200.00 $2.072.00 $000 16 BITUMINOUS DRIVEWAY SQYD $7.55 450.00 S3,397.50 SO.OO 17 6" CONCRETE DRIVEWAY PAVEMENT SQYD $49.00 32.00 $1.568.00 SO.OO SANITARY SEWER & WATER MAIN 18 12" CM PIPE CULVERT LlN FT $12.10 40.00 $484.00 SO.OO 19 12" CM PIPE APRON EACH $230.98 4.00 $923.92 SO.OO 20 10" X 6" PVC 'NYE EACH $77.22 3.00 $231.66 3.00 S231.66 21 8" X 6" PVC 'NYE EACH $49.62 2.00 $99.24 2.00 $99.24 22 8" X 4" PVC 'NYE EACH $53.36 16.00 $853.76 12.00 S640.32 23 10" PVC PIPE SEWER, SDR 35 LlN FT $16.74 330.00 $5,524.20 360.00 $6.026.40 24 8" PVC PIPE SEWER. SDR 35 LlN FT $8.68 1,130.00 $9,808.40 1,109.00 $9.626.12 25 6" PVC PIPE SEWER, SDR 35 LlN FT $7.01 100.00 S701.00 62.00 $434.62 26 4" PVC PIPE SEWER, SDR 35 LlN FT $5.49 455.00 $2,497.95 197.00 $1.081.53 27 8" PVC PIPE SEWER, C900 LlN FT $10.16 250.00 $2,540.00 395.00 $4.01320 28 CONNECT TO EXISTING SANITARY SEWER EACH $265.36 3.00 $796.08 3.00 5796.08 29 CONSTRUCT MANHOLES DES 4007 LlN FT $128.83 55.31 $7.125.59 54.66 57.041.85 30 CASTING ASSEMBLY R-1733 EACH 5250.00 2.00 5500.00 SO.OO 31 CASTING ASSEMBLY R-1733 WI SELF-SEALING LID EACH 5250.00 3.00 5750.00 SO.OO 32 ADJUST FRAME & RING CASTING EACH 5125.00 1.00 $125.00 $0.00 33 CONNECT TO EXISTING WATER MAIN EACH 5300.00 3.00 $900.00 3.00 5900.00 34 HYDRANT EACH $1.538.91 4.00 56,155.64 4.00 $6,15564 35 1" CORPORATION STOP EACH $43.58 25.00 S1,089.50 15.00 $653.70 36 1" CURB STOP AND BOX EACH $99.77 25.00 $2,494.25 15.00 $1.496.55 37 1" TYPE K COPPER PIPE LlN FT $5.24 600.00 $3,144.00 241.00 $1.262.84 38 1" TYPE K COPPER PIPE (BORED) LlN FT $8.86 300.00 S2,658.00 297.00 $2.6. 39 12" BUTTERFLY VALVE AND BOX EACH $1,092.19 2.00 $2,184.38 2.00 $2.1 40 8" GATE VALVE AND BOX EACH $689.59 2.00 $1,379.18 4.00 $2,75836 41 6" GATE VALVE AND BOX EACH 5533.21 9.00 $4,798.89 8.00 $4.265.68 Shorl Elliott Hendrickson Inc. . Offices located Ihroughout the upper Midwest . Equal Opportunity Employer Wt help you plan, Hmgn. and achirot. . . . .' , ..rS~tJ=tCIII 805 Frank/In Avenue NE. P.O. Ball 51. SI. Cloud, MN 58302·0051 320.253.1000 320 253 1007 f,U . .,,"UuIMrl . Intfnll,ing . Inl1f,onmtnlal . If"n 'I' 'If 1,1" "'1 Ownor Contrlctor SEH APPUCATION FOR PAYMENT NO.2 CONTRACT FOR: 1998/1999 90th & 9151 Ave Impr PROJECT NO. A-ST JOE 9902.00 OWNER: CIty of 51. Joseph. MN AGREEMENT DATE: 11/05/98 CONTRACTOR: Randy Kramer Excavaüng, Inc. FOR 'NORK ACCOMPLISHED THROUGH: 04/23/99 CONTRACT THIS STATEMENT ITEM DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT aUAÑTlry~~- AMOUNT ..2 12" WATER MAIN . DUCT IRON CL 50 LINFT 520.32 "00.00 $8.128.00 391.00 $7.945.12 ..3 8· WATER MAIN - DUCT IRON CL 52 UNFT $1.....5 1.250.00 $18.062.50 1.174.00 $16.96430 .... 6" WATER MAIN . DUCT IRON CL 52 UNFT $11.69 1.175.00 $13,735.75 1,123.00 $13.127.87 ..5 WATER MAIN FITTINGS POUND $2.00 1."50.00 $2.900.00 1,384.00 $2.768.00 MlSCELLANEOS ITEM 46 SEEDING ACRE $2,300.00 0.70 $1,610.00 $0.00 47 SODDING TYPE A-LAWN saVD $1.90 6.800.00 $12,920.00 $0.00 - -----_.- TOTAL ITEMS 81D $161,733.89 $99,755.88 EXTRA WORK A REMOVE 26 LF SDR35 PIPE & REPLACE W/C-900 PIPE LS $307.38 1.00 $307.38 1.00 $307.38 8 PLUG & RELOCATE WYE LS $214.97 1.00 $214.97 1.00 $214.97 C CONNECT TO EXISTING WM ON L VNX RD LS $1,075.25 1.00 $1,075.25 1.00 ~l·0?5:25 . TOTAL EXTRA WORK $1.597.60 $1.597.60 Total Contract Amount -- - -- $161,733.89 Extra Work $1,597.60 Revised Contract Amount $163,331.49 - The undersigned Contractor certifies that all Gross Amount Due $101,353.48 previous payments received from the Owner (or Less Retainage (5%) $5.067.67 work done under this CQntract have been applied ~ Am,,"! Do." DOl. $96,285.81 to discharge in full all obligations o( the Contractor incurred in CQnnection with the work Less Previous Payments ~~~;~69.73 CQvered by said progress payments. B ~~DO. D.te,11;1~I;~'16oa SUBMITTED: RANDV KRAMER EXC., INC. RECOMMENDED: SHORT ELLIOTT HENDRICKSON INC. &~ Date: ~ / z.ð!íi APPROVED: CITY OF ST. JOSEPH, MN By: .Date: . Short Elliott HendrIckson Inc. . Offices located throughout the upper Midwest . Equal Opportunily Elllplo,/I:' m "tlp you plan, fftSígn. and achievt. APR-26-1 ~ 00100 RJ:t.IDY ~ EXC I ~ 764 25Ð6 P.Ð2 , . . E:œa Cults lncuned on 51. J~q)h Project 90111 4l. 91" A vc::. Lmprovemmts. Oungc orders: / 4/\2/99 Tn...~etor Located Another Well @ House # 30408 And We Had To R~move 26 L.r:. of Sanitary Se.....er. And Replace: It With 26' ofC-900 Pipe. Ylllr. Crew Time . 5200.00 Cost ofC-900 Pipe @ $4. L3 A ft. t 07.38 li19/99 / Had 1'0 Reh>C:1tc Sewer Wye, One Was Put in At 1st Location. We Haù To Dig . . Down AD.d Plug The 111 Wye And Tn...ul1 A New One On The Existing Line Had '1'0 Put in A Saùdle Type Wyc.HomeoWTIcr Dissatisfied With Wye r..oc.uion House # 30408 Y:z Hr. ç re w T i.nJ.¡: $200.00 Saddle: Typ~ Wye 14.97 4/10/99 /Pl:ln Shows Srub Coming Our OfT~e @ The S,~. Corner of 9111 Ave. And Bilker St. Then: Was No Stub Had To Dig Back To 1be Tee to Hook-up. Went Over The Top Of Exist SilD Sewer, I.n.sulated BetWcen Wi1tel'tTlAin & Sanitary And OvcrTh~ Top OfWate:nmirl. 2 Hrs. Cre\\' Time @ $400.00 An Hr. $800.00 3 Sheet.'! OfwuliCtion 2" Thick. @ $23.75 Ea. 71.25 20'·8" DIP W:1teI1'n3in @ $10.20 A Fl. 204.00 Tor At CHANGE ORDER $1597.60 . 04/26/99 MON 06:47 [TX/IU NO 7!J.t 11 . -SE'H:tCI11 605 Franklin Avenue NE, P.O. Box 51, 51. Cloud, MN 56302-0051 320.253.1000 320.253.1002 FAX y architecture . engineering . environmental transportation . April 29, 1999 RE: 8t. Joseph, Minnesota 1996 East Minnesota Street / Roske Site Improvement 8EH No. A-8TJOE 9604.00 & 9604.01 Honorable Mayor and City Council c/o Judy Weyrens City of 8t. Joseph 21 First Avenue NW P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayorand Members of the Council: Enclosed find Application for Payment No.8 (FINAL) for this project. . Separate copies of the application for payment and request for [mal paperwork have been sent to the Contractor for signature. We will forward this final paperwork to you as soon as we receive it. We recommend your attorney review this final paperwork prior to your releasing payment. If you have any questions, please feel free to call us. Sincerely, ~~ J~sep? R: Bettendorf, P.E. 0' ngmeer djg Enclosures c: Mitch Anderson, Steams County (w/enclosures) G:\sljoe\9604\specs\apl-o. wpd ;hort Elliott Hendrickson Inc. . Offices located throughout the upper Midwest . Equal Opportunity Employer Wè help you plan, design, and achieve. -Sf'tJ:tCIII . 605 Franklin Avenue NE, PO. Box 51, SI. Cloud. MN 56302-0051 320.253.1000 320.2531002 FAX aTcnittclUu enginuTinK environmenta( . t Tflll ¡/lIIrlllll" 1/ . APPLICATION FOR PAYMENT NO.8 (FINAL) CONTRACT FOR: 1996 E MN Street I Roske Site Improvements PROJECT NO. A-ST JOE 9604.00 & 9604.01 OVVNER: CITY OF ST. JOSEPH, MN AGREEMENT DATE: OS/23/96 CONTRACTOR: MID-MINNESOTA CONCRETE & EXCAVATING FOR WORK ACCOMPLISHED THROUGH: 12120/98 CONTRACT THIS STATEMENT -- ITEM MN/DOT DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT 1 2021,501 MOBILIZATION LUMP SUM 54.730.00 1.00 54,730.00 1.00 54.730.00 2 2101.502 CLEARING TREE 530.00 13.00 5390.00 18,00 5540.00 3 2101.507 GRUBBING TREE 530.00 13,00 $390.00 18.00 5540.00 4 2104.501 REMOVE PIPE CULVERTS LIN FT $3.00 634.00 51,902.00 766.00 52,298.00 5 2104.501 REMOVE WATER MAIN LIN FT $4.00 115.00 $460.00 137.00 5548.00 6 2104.501 REMOVE PIPE SEWER (STORM) LIN FT 54.00 100.00 5400.00 122.00 5488.00 7 2104.501 REMOVE CURB & GUTTER LIN FT 51.60 2.216.00 53,545.60 2,257.00 53,611.20 8 2104.505 REMOVE CONCRETE WALK SQYD 51.30 1,100.00 51.430.00 1,141.00 51,483.30 9 2104.505 REMOVE CONCRETE PAVEMENT SQYD 53.25 10.150.00 532,987.50 10,150.00 532.987.50 10 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMEN SQYD 51.90 285.00 5541.50 337.00 5640.30 11 2104.505 REMOVE BITUMINOUS PAVEMENT SQYD 50.75 26,011.00 519.508.25 26,011.00 519.508.25 12 2104.509 REMOVE MANHOLE OR CATCH BASIN EA 5200.00 1.00 5200.00 3.00 5600.00 13 0104.603 SALVAGE BRICK PAVERS SQ FT 52.00 408,00 5816.00 445.00 5890.00 14 2104.521 SALVAGE 12"WATER MAIN LIN FT 55.00 35.00 5175.00 39.00 5195.00 15 2104.523 SALVAGE GATE VALVE & BOX EACH $50.00 2.00 $100.00 2.00 $100.00 16 2104.523 SALVAGE BUTTERFLY VALVE & BOX EA $100.00 2.00 5200.00 2.00 5200.00 17 2104.523 SALVAGE HYDRANT EA 5200.00 6.00 51,200.00 8.00 51,600.0. 18 2105.501 COMMON EXCAVATAION (PQ) (STREETS) CUYD $4.98 23,216.00 5115,615.68 22.635.00 5112.722.3 19 2105.501 COMMON EXCAVATION (PQ) (STORM POND CU YD 51.92 20,001.00 538.401.92 20,850.00 540,032.00 20 2105.525 TOPSOIL BORROW (LV) CUYD 56.75 2,100.00 514,175.00 1,824.00 512.312.00 21 2211.502 AGGREGATE BASE CLASS 5 (LV) CUYD 510.30 150.00 51,545.00 191 .00 51.967.30 22 2211.503 AGGREGATE BASE PLACED CLASS 5 (PQ) CUYD $8.75 8.371.00 573,246.25 7,826.00 568.477.50 23 2331.508 TYPE 41 WEARING COURSE MIXTURE TON 525.50 3,239.00 582.594.50 3,509.41 589.489.96 24 2331,514 TYPE 31 BASE COURSE MIXTURE TON 524.65 3.958.00 597,564.70 3,253.77 580,205.43 25 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 51.00 1,640.00 51.640.00 1.300.00 51,300.00 26 0412.602 MAIL BOX SUPPORT (MULTIPLE) EA 5500.00 7.00 53.500.00 7.00 53,500.00 27 0412.604 INSTALL BRICK PAVERS SQFT 54.00 408.00 51,632.00 405.00 51.620.00 28 2501.515 18" RC PIPE APRON EA 5500.00 1.00 5500.00 1.00 5500.00 29 2501.515 24" RC PIPE APRON EA $630.00 2.00 $1,260.00 2.00 51.260.00 30 2501.515 30" RC PIPE APRON EA 5840.00 1.00 $840.00 1.00 5840.00 31 0501.602 24" RC SAFETY APRON EACH 5742.00 1.00 $742.00 1.00 5742.00 32 2503.541 12" RC PIPE SEWER, DESIGN 3006, CLASS V LIN FT $13.36 867.00 $11,583.12 899.00 $12.010.64 33 2503.541 15" RC PIPE SEWER, DESIGN 3006. CLASS V LIN FT 514.61 757.00 $11.059.77 757.00 511.059.77 34 2503.541 18" RC PIPE SEWER, DESIGN 3006, CLASS V UN FT $16.86 1,017.00 517.146.62 1,021.00 $17.214.06 35 2503.541 21" RC PIPE SEWER, DESIGN 3006, CLASS \I UN FT 519.86 655.00 513.008.30 655.00 513.008.30 36 2503.541 24" RC PIPE SEWER, DESIGN 3006. CLASS 1\ UN FT 520.26 911.00 518.456.86 913.00 518.497.38 37 2503.541 27" RC PIPE SEWER, DESIGN 3006, CLASS II LIN FT $27.11 1,402.00 538.008.22 1.402.00 538.008.22 38 2503.541 30" RC PIPE SEWER, DESIGN 3006. CLASS 1\ LIN FT 531.36 900.00 528.224.00 897.00 528.129.92 39 0503.602 CONNECT TO EXISTING SANITARY SEWER EA $300.00 1.00 5300.00 1.00 5300.00 40 0503.602 CHIMNEY SEALS EA 5200.00 1.00 $200.00 1.00 $200.00 41 0503.602 4" SADDLE CONNECTION TO 12" VCP EA 5300.00 3.00 $900.00 3.00 $900.00 42 0503.602 8" X 4" PVC WfE EA $53.00 13.00 $689.00 19.00 $1,007.00 43 0503.602 8" X 6" PVC WfE EA $52.00 10.00 $520.00 12.00 $624.00 44 0503.602 LOWER SERVICE LEAD EA 5350.00 1.00 5350.00 50.00 45 0503.602 EXCAVATE TO LOCATE SEWER SERVICE EA $350.00 1.00 $350.00 1.00 $350.00 Short Elliolt Hendrickson Inc. . Offices located throughout the upper Midwest . Equal Opportunity E )pJf)YI~r ~l¡' help YOII p(an,1¡/esl/!,Il, al/[( arniwe. I , . APPLICATION FOR PAYMENT NO.8 (FINAL) CONTRACT FOR: 1996 E MN Street I Roske Site Improvements PROJECT NO. A-ST JOE 9604.00 & 9604.01 OWNER: CITY OF ST. JOSEPH, MN AGREEMENT DATE: 05/23/96 CONTRACTOR: MID-MINNESOTA CONCRETE & EXCAVATING FOR WORK ACCOMPLISHED THROUGH: 12/20198 CONTRACT THIS STATEMENT ITEM MNIDOT DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT ._- 46 0503.603 8" PVC PIPE SEWER LlN FT $13.54 3,964.00 $53,672.56 3,971.00 $53,767.34 47 0503.603 CONSTRUCT 8" OUTSIDE DROP LlN FT $218.00 5.31 $1,157.58 5.30 $1,155.40 48 0503.603 4" PVC SANITARY SERVICE PIPE LlN FT $9.00 674.00 $6,066.00 707.00 $6,363.00 49 0503.603 6" PVC SANITARY SERVICE PIPE LlN FT $9.40 293.00 $2.754.20 326.00 $3,064.40 50 0503.605 3" INSULATION SQYD $15.00 545.00 $8,175.00 418.00 $6,270.00 51 0504.601 TEMPORARY WATER SERVICE LUMP SUM $2,000.00 1.00 $2.000.00 1.00 $2,000.00 52 0504.602 CONNECT TO EXISTING WATER MAIN EA $600.00 7.00 $4,200.00 7.00 $4,200.00 53 0504.602 CONNECT TO EXISTING WATER SERVICE EA $32.00 26.00 $832.00 26.00 $832.00 54 0504.602 INSTALL BUTTERFLY VALVE & BOX EA $250.00 2.00 $500.00 2.00 $500.00 55 0504.602 INSTALL HYDRANT EA $610.00 6.00 $3,660.00 9.00 $5,490.00 56 0504.602 HYDRANT EA $1,591.00 5.00 $7,955.00 5.00 $7,955.00 57 0504.602 ADJUST VALVE BOX - WATER EA $75.00 12.00 $900.00 19.00 $1,425.00 58 0504.602 1" CORPORATION STOP EA $31.00 36.00 $1,116.00 36.00 $1,116.00 59 0504.602 12" BUTTERFLY VALVE AND BOX EA $804.00 1.00 $804.00 1.00 $804.00 60 0504.602 6" GATE VALVE AND BOX EA $440.00 14.00 $6,160.00 14.00 $6,160.00 61 0504.602 8" GATE VALVE AND BOX EA $575.00 7.00 $4,025.00 7.00 $4,025.00 62 0504.602 1" CURB STOP & BOX EA $67.00 36.00 $2,412.00 36.00 $2,412.00 6.0504.603 1" TYPE K COPPER PIPE LlN FT $9.55 1,525.00 $14,563.75 1,581.00 $15,098.55 6 0504.603 INSTALL SALVAGED 12"WATER MAIN LlN FT $6.00 35.00 $210.00 33.00 $198.00 65 0504.603 6" WATER MAIN - DUCT IRON CL 52 LlN FT $9.56 435.00 $4,158.60 515.00 $4,923.40 66 0504.603 8" WATER MAIN - DUCT IRON CL 50 LlN FT $10.56 1,405.00 $14,836.80 1,412.00 $14,910.72 67 0504.603 12" WATER MAIN - DUCTILE IRON, CL 50 LlN FT $16.36 975.00 $15,951.00 975.00 $15,951.00 68 0504.620 DUCTILE IRON FITTINGS POUND $1.94 5.395.00 $10,466.30 5,424.00 $10,522.56 69 0505.602 ADJUST VALVE BOX - GAS EACH $100.00 2.00 $200.00 2.00 $200.00 70 2506.501 CONST DRAINAGE STRUCTURE DES H-24" LlN FT $83.40 64.81 $5,405.15 70.81 $5,905.55 71 2506.501 CONST DRAINAGE STRUCTURE DES 48"-402 LlN FT $130.00 128.36 $16,686.80 133.86 $17,401.80 72 2506.501 CONST DRAINAGE STRUCTURE DES 60"-402 LlN FT $169.80 114.07 $19,369.09 118.00 $20,036.40 73 2506.501 CONST DRAINAGE STRUCTURE DES 72"-402 LlN FT $206.00 12.18 $2,509.08 12.20 $2,513.20 74 2506.503 CONST SANITARY MANHOLES, DES 4007 LlN FT $100.00 163.35 $16,335.00 163.40 $16.340.00 75 2506.516 CASTING ASSEMBLY (700-7m6) (SANITARY EA $261.00 13.00 $3,393.00 13.00 $3,393.00 76 2506.516 CASTING ASSEMBLY (700-7m 5) EA $261.00 14.00 $3,654.00 14.00 $3,654.00 77 2506.516 CASTING ASSEMBLY (802AI8111823A) EA $293.00 15.00 $4,395.00 18.00 $5.274.00 78 2506.516 CASTING ASSEMBLY (802N816/823A) EA $293.00 18.00 $5,274.00 20.00 $5.860.00 79 2506.516 CASTING ASSEMBLY (NEENAH R-2535) EA $258.00 3.00 $774.00 3.00 $774.00 80 2506.516 CASTING ASSEMBLY (716-SELF SEALING CO EA $100.00 1.00 $100.00 1.00 $100.00 81 2506.522 ADJUST FRAME & RING CASTING EA $100.00 22.00 $2,200.00 23.00 $2,300.00 82 0506.602 ADJUST CATCH BASIN EA $400.00 7.00 $2,800.00 7.00 $2.800.00 83 2511.501 RANDOM RIPRAP, CLASS II CUYD $40.00 17.70 $708.00 22.00 $880.00 84 2511.511 GRANULAR FILTER CUYD $15.00 8.70 $130.50 10.00 $150.00 85 2521.501 4" CONCRETE WALK SQFT $1.75 23.130.00 $40,477.50 18,124.00 $31.717.00 86 2531.501 CONCRETE CURB & GUTTER, DESIGN B618 UN FT $6.30 11.960.00 $75,348.00 11,976.00 $75,448.80 87 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQYD $22.00 1,650.00 $36,300.00 2,000.90 $44,019.80 88 2557.501 WIRE FENCE DESIGN 60-9322 LlN FT $8.05 800.00 $6,440.00 824.00 $6,633.20 89 2557.517 VEHICULAR GATE - DOUBLE EA $540.00 1.00 $540.00 1.00 $540.00 90 0563.601 TRAFFIC CONTROL LUMP SUM $14,700.00 1.00 $14,700.00 1.00 $14.700.00 . 2 , . APPLICATION FOR PAYMENT NO.8 (FINAL) CONTRACT FOR: 1996 E MN Street / Roske Site Improvements PROJECT NO. A-ST JOE 9604.00 & 9604.01 OWNER: CITY OF ST. JOSEPH, MN AGREEMENT DATE: OS/23/96 CONTRACTOR: MID-MINNESOTA CONCRETE & EXCAVATING FOR WORK ACCOMPLISHED THROUGH: 12/20/98 CONTRACT THIS STATEMENT ITEM MNJDOT DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUI'Jl'-- 91 2564.531 F&I SIGN PANELS TYPE C SQ FT S28.50 6.75 S192.38 6.75 $192.38 92 2575.501 SEEDING ACRE S350.00 5.70 S1,995.00 4.85 S 1,697.50 93 2575.502 SEED MIXTURE 600 POUND S3.00 570.00 S1.710.00 485.00 S1,455.00 94 2575.505 SODDING TYPE LAWN SQ YD S1.65 16.590.00 S27.373.50 16,467.00 S27.170.55 95 2575.511 MULCH MATERIAL TYPE 5 TON S300.00 4.29 S 1,287.00 3.65 S1,095.00 96 2575.532 COMMERCIAL FERTILIZER ANALYSIS POUND SO.30 2,280.00 S684.00 1.938.00 S581.40 97 2580.501 TEMPORARY LANE MARKING ROAD STA S4.00 53.50 5214.00 $0.00 TOTAL ITEMS BID $1,100,799.58 $1,089,213.28 CHANGE ORDER NO.1 (3RD AVE NE) 7A 2104.501 REMOVE CURB & GUTTER LlN FT $1.60 12.00 $19.20 12.00 $19.20 10A 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMEN SQYD S1.90 15.00 S28.50 15.00 S28.50 11A 2104.505 REMOVE BITUMINOUS PAVEMENT SQYD SO.75 197.00 S147.75 200.00 S150.00 13A 0104.603 SALVAGE BRICK PAVERS SQFT $2.00 135.00 S270.00 310.00 S620.00 18A 2105.501 COMMON EXCAVATION (PQ) (STREETS) CUYD S4.98 818.00 S4,073.64 818.00 S4,073.. 20A 2105.525 TOPSOIL BORROW (LV) CUYD S6.75 144.00 S972.00 159.00 S1,073. _ 22A 2211.503 AGGREGATE BASE PLACED CLASS 5 (PQ) CUYD $8.75 154.00 $1,347.50 154.00 $1,347.50 23A 2331.508 TYPE 41 WEARING COURSE MIXTURE TON S25.50 131.00 $3.340.50 140.26 S3,576.63 27A 0412.604 INSTALL BRICK PAVERS SQ FT $4.00 108.00 S432.00 310.00 $1,240.00 39A 0503.602 CONNECT TO EXISTING SANITARY SEWER EA $300.00 1.00 $300.00 1.00 $300.00 42A 0503.602 8" X 4" PVC w(E EA $53.00 2.00 $106.00 3.00 $159.00 46A 0503.603 8" PVC PIPE SEWER LlN FT $13.54 130.00 $1,760.20 130.00 $1.760.20 48A 0503.603 4" PVC SANITARY SERVICE PIPE LlN FT $9.00 50.00 $450.00 64.00 $576.00 52A 0504.602 CONNECT TO EXISTING WATER MAIN EA $600.00 1.00 $600.00 1.00 $600.00 56A 0504.602 HYDRANT EA $1,591.00 1.00 $1,591.00 1.00 $1,591.00 58A 0504.602 1" CORPORATION STOP EA $31.00 3.00 $93.00 3.00 $93.00 60A 0504.602 6" GATE VALVE AND BOX EA $440.00 2.00 S880.00 2.00 $880.00 62A 0504.602 1" CURB STOP & BOX EA S67.00 3.00 S201.00 3.00 $201.00 63A 0504.603 1" TYPE K COPPER PIPE LlN FT $9.55 155.00 $1.480.25 150.00 $1,432.50 65A 0504.603 6" WATER MAIN - DUCT IRON CL 52 LlN FT S11.56 200.00 S2,312.00 211.00 $2.439.16 68A 0504.620 DUCTILE IRON FITTINGS POUND S1.94 201.00 S389.94 201.00 $389.94 74A 2506.503 CONST SANITARY MANHOLES. DES 4007 LlN FT $100.00 10.00 S1.000.00 10.00 $1.000.00 75A 2506.516 CASTING ASSEMBLY (700-71716) (SANITARY EA $261.00 1.00 $261.00 1.00 $261.00 78A 2506.516 CASTING ASSEMBLY (802A1816/823A) EA $293.00 1.00 S293.00 1.00 $293.00 86A 2531.501 CONCRETE CURB & GUTTER. DESIGN B618 LlN FT $6.30 415.00 $2.614.50 45400 $2.860.20 87A 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQYD S22.00 39.00 $858.00 39.00 $858.00 94A 2575.505 SODDING TYPE LAWN SQYD $1.65 1,039.00 $1,714,.35_ 905.00 __ .§.1.493.25 TOTAL ITEMS CHANGE ORDER 1 $27,535.33 $29.315.97 EXTRA WORK 51A 0504.601 TEMPORARY WATER SERVICE LUMP SUM $1.238.00 1.00 $1.238.00 1.00 $1.238.00 98 INSTALL HYDRANT EXTENSIONS EACH $375.14 7.00 $2.626.00 7.00 $2.626.00 . 3 i , . APPLICATION FOR PAYMENT NO.8 (FINAL) CONTRACT FOR: 1996 E MN Street 1 Roske Site Improvements PROJECT NO. A-STJOE 9604.00 & 9604.01 OWNER: CITY OF ST. JOSEPH, MN AGREEMENT DATE: 05/23/96 CONTRACTOR: MID-MINNESOTA CONCRETE & EXCAVATING FOR WORK ACCOMPLISHED THROUGH: 12/20/98 CONTRACT THIS STATEMENT ITEM MNIDOT DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUÑf- DEDUCT 99 POND REPAIR LUMP SUM ($525.00) 1.00 ($525.00) 1.00 ($525.00) 100 SEEDING ALONG CSAH 75 LUMP SUM ($1,000.00) 1.00 ($1,000.00) 1.00 ($1,000.00) Total Contract Amount $1,100,799.58 Change Order No. 1 $27,535.33 Extra Work $1,238.00 Extra Work $2,626.00 Deduct - Pond Repair ($525.00) Deduct - Seeding ($1,000.00) Revised Contract Amount $1,130,673.91 The undersigned Contractor certifies that all Gross Amount Due $1,120,868.25 previous payments received from the Owner for Less Retainage (0%) $0.00 work done under this contract have been applied to discharge in full all obligations of the Amount Due to Date $1.120,868.25 Contractor incurred in connection with the work Less Previous Payments $1,101,458.24 covered by said progress payments. Less Sweeping by Owner ($720.00) SU.ED: Amount Due $18,690.01 MID-MINNESOTA CONCRETE & EXC. By: Date: RECOMMENDED: SHORT ELLIOTT HENDRICKSON INC. ~ (J(~ Date: 1 /29/1 tj APPROVED: CITY OF ST. JOSEPH By: Date: . 4 605 Franklin Avenue NE, P.O. Box 51, St. Cloud, MN 56302-0051 320.253.1000 320.253.1002 FAX architecture . engineering . environmental . transportation . April 30, 1999 RE: S1. Joseph, Minnesota City Engineering Services SEHNo. A-STJOE 9901.00 Honorable Mayor and City Council c/o Judy Weyrens Deputy Clerk City ofS1. Joseph 21 Northwest First Avenue P.O. Box 668 S1. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: In my letter dated December 31, 1998, I stated I would submit our revised 1999 Hourly Rate Schedule for your review and approval. The proposed schedule effective May 1, 1999, is enclosed, . along with last year's schedule for comparison. We appreciate the work you have entrusted to our care, and hope you will find the enclosed rates acceptable. I am available to meet with you regarding this adjustment at your convenience. Thank you. Sincerely, '" ~ «~::1 ~hR. Bettendorf, P.E. . Pnncipal cab Enclosures G:lsIjoe\con\AP30a-99.wpd . Short Elliott Hendrickson Inc. . Offices located throughout the upper Midwest . Equal Opportunity Employer we help you plan, design, and achieve. -Sf'H~CIII ~. 605 Franklin Avenue NE. P.O. Box 51, SI. Cloud. MN 56302-0051 320.253.1000 320.253.1002 FAX"' architecture engineering environmcntal transportation . SHORT ELLIOTT HENDRICKSON, INC. Hourly Rate Schedule for Engineering Services Effective May 1, 1 999 Project Manager ................................ $97.00 Project Engineer ................................ $86.00 Staff Engineer .............. . . . . . . . . . . . . . . . . . . .. $76.00 Sr. Technician .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $72.00 Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . " $57.00 . Word Processors ................................ $47.00 Specialist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Variable Reimbursable expenses: Printing and Postage Costs ..................... Actual Cost Sub consultants (survey) ....................... Actual Cost Sub consultants (other) . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 x Actual Cost Mileage .................................... $ O.31/mile . Short Elliott Hendrickson Inc. . Offices located throughout the upper Midwest . Equal Opportunity Employer rVe help you plan, design, and achieve. -Sf'H=tCIII 605 Franklin Avenue NE. P.O. Box 51. SI. Cloud, MN 56302-0051 320.253.1000 320.253.1002 FAX a rclzitectlLre . ellgillferill/!, . l?lIlIirfJlIlIIentfll . t TfI n ¡ IJfI rt (J t iOll . SHORT ELLIOTT HENDRICKSON, INC. Hourly Rate Schedule for Engineering Services Effective May 1, 1998 Project~anager ....... ........... .............. $93.00 Project Engineer ................................ $83.00 Staff Engineer ........................... . . . . . .. $73.00 Sr. Technician ........................... . . . . . .. $69.00 Technician. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $55.00 Word Processors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $45.00 . Specialist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Variable Reimbursable expenses: Printing and Postage Costs ..................... Actual Cost Subconsultants (survey) ....................... Actual Cost Subconsultants (other) . . . . . . . . . . . . . . . . . . . . . . . .. 1.1 x Actual Cost ~i1eage .................................... $ 0.32/mi1e . Short Elliott Hendrickson Inc. . Offices located throughout the upper Midwest . Equal Opportunity Employer H·í·/¡dll.yolL Ii/fill, "(J~~I/, III/fl adzielle. Unofficial Minutes . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session Tuesday, April 6, 1999 at 7:00 p.m. in the St. Joseph City Hall. Members Present: Mayor Kenneth J. Hiemenz. Councilors Bob Loso,Cory Ehlert, Ken Twit, Mary Niedenfuer. Deputy Clerk Judy Weyrens. City Representatives Present: City Engineers Joe Betendorf and Amy Schaefer; Public Works Director Dick Taufen; EDA Director Chad Carlson. Others Present: Kathy Marking, R Marlding, Sylvester Prom, Joe Prom, Mike Deutz, Joe Rennie, Mike Rennie, Dorine Rennie, Jerry Hirschfeld, Dan Grovender, Don Grovender, Gene Lange, David Terwey, Brian Kalla, Mike Kittridge, Jim Graeve, Dick Backus. Mayor Hiemenz opened the hearing and stated the purpose of the hearing was to consider the making of an improvement to Joseph Street between Elm Street East and County Road 133 by constructing sanitary sewer, stonn sewer, water main, and bituminous street with concrete curb and gutter, pursuant to Minnesota Statutes Sections 429.011 to 429.11. This estimated cost of the improvement is $ 855,000. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. City Engineer Joe Bettendorf stated the City Council and St. Joseph Economic Development Authority (EDA) have been working on developing the Industrial Park and the making of improvements to Joseph Street. In 1997 the City Offices surveyed property owners abutting Joseph Street to detennine if there . was a need to extend services down Joseph Street. When the surveys were tallied it appeared that property owners were not requesting the same services. Therefore, the City Council authorized a feasibility study to detennine the costs. In February 1999 the City Council requested a public improvement hearing be held to detennine if the project will be completed. The proposed improvement includes bituminous paving, water, sewer, stonn sewer and curb and gutter. Bettendorf stated that the City Council has been reluctant in the past to construct a road without installing the utilities. Bettendorf further stated that the City is in the process of negotiating property from Borgert Products which will be necessary to construct a holding pond which will store the stonn sewer. Mike Rennie questioned the total cost ofthe project and how much ofthe project costs will be assessed to abutting property owners. Bettendoif responded that the proposed cost of the project is $ 854,4 J 0 including a contingency, engineering, legal and financing. The City has a policy whereby property owners do not have to pay oversizing costs of utility lines. With that understanding the City will be responsible for approximately $60,000 of the project and the property owners will be responsible for the balance. Mr. Markling questioned the accuracy of the Engineer's estimate and if the bid received for the project is a finn bid or can be increased. Ehlert responded that in the past the Engineer's estimates have been lower than the actual bids received. As far as the bid price, Bettendorf responded that when the City bids a project such as Joseph Street, it is bid as a quantity bid. That is, specifications request the contractor bid the project based on unit price. As the project is completed the Engineer's office reviews all quantities and assures they are accurate. Further, a contractor cannot be paid additional funds unless the City Council authorizes a . change order. 1\larkling questioned the time line for the project and if a penalty clause is part of the contract. April 6, 1999 Page 1 of 4 . . . Unofficial Minutes BettendOlfresponded that a contract will have a completion date and the Council has the ability · to extend the completion date. Typically the City has not penalized a contractorfor not completing the project as stated in the contract as the weather and availability of product can slow the project. Those present questioned the proposed assessment formula and how it was determined. Bettendorf stated that he and the EDA Director have reviewed alternative assessment formulas and determined the most equitable assessment formula was to charge the street assessment on front footage and the remaining items on total area acreage. Jerry Hirschfeld questioned how far South the improvements will extend and if all the property owned by MCa and Helland Backus Hirschfeld will be serviced with water and sewer. BettendOlfresponded that all but two lots will be affected by the proposed improvement. The remaining lots will be assessed at a later time. Joe Rennie questioned Bettendorf as to what type of curbing is proposed in the improvement. Bettendorf stated the curb proposed is a standard 6" curb with a drop for driveways. FVh il e bituminous curbs have been used in some areas in the past it is not recommendedfor the Industrial Park as they are not as durable as concrete. Dorine Rennie questioned the value ofland after the improvements have been completed and if the property will be affordable. EDA Director Carlson stated that the City Assessor was requested to determine if the property in the project area could support the project costs. In conducting the study, Lesnick compared land prices of the property on Joseph Street to improved properties in Industries West, Apollo Industrial Park and · Sundial Industrial Park. It was determined that after the lots on Joseph Street are improved, they would still be below the cost of the lots in the above mentioned parks. Michael Deutz stated that in his opinion that the lot prices on Joseph Street will exceed the price of the lots that Leo Buettner is developing. Deutz questioned Carlson as to how he is going to market the lots along Joseph Street and will there be any financial incentives for the property owners. Carlson stated that all development in the industrial park is eligible for Tax Increment Financing provided the TIF guidelines are met. Further, Carlson stated that once improved the lots will be within market range of surrounding industrial parks. Deutz stated that the property he o\vns is developed with storage units and he does not have a use for \vater and sewer. It is his opinion that the property will be taxed at a greater value than it could be sold for. Deutz stated that the costs of the improvements to Joseph Street should be spread over the Buettner Industrial Park as well as the property abutting Joseph Street. BettendOlf stated that the City has received requests from property owners along Joseph Street for water and sewer services. Hiemenz concurred with BettendOlf and stated that the City has had to submit letters of intent to service the Industrial Park with municipal services so certain land transactions could occur. BettendOlf stated that the City annually receives requests to improve Joseph Street and that is what prompted thefeasibility report. Brian Kalla questioned the results of the survey in 1997. BettendOlf stated that the survey results were mÒ:ed and everyone had different needs. Again, the City is responding to requests of property owners to improve Joseph Street. BettendOlf stated it is his opinion that the most cost effective method to improve Joseph Street is to do it in its entirety including · street, curb and gutter, water, sewer and storm sewer. As far as curb and gutter versus ditches. the cost parallel The City could proceed and only construct Joseph Street, but it would not make sense as the April 6, 1999 Page 2 of 4 r Unofficial Minutes . road would have to be cut to install utilities at a later date. Further, in reviewing the costs, the major expense of the improvement is Street construction. Sy Prom expressed objection to the proposed improvement and stated that many of the businesses along Joseph Street are small businesses and cannot afford the improvement. Prom questioned if the Industrial Park abutting Joseph Street could be left without the improvements, allowing the small business owner to continue to operate. Further, Prom stated that he is unaware of property owners having difficulty transferring ownership of property due to the lack of municipal services. Jerry Hirschfeld questioned if the City has the ability to freeze property valuations if the project moves forward. This may help the small business owner afford the project. Twit stated that even though property valuations increase, that does not necessarily mean that the taxes will increase. It is the increase in the annual budget that increases property taxes. Twit stated that since the School District and County receives a portion of the property taxes this option may not be feasible. The Council agreed to contact the City Assessor for an opinion. Gene Lange expressed opposition to the project and questioned whether the property would be marketable after the assessments are certified. Further, Lange stated that he uses his property to store black dirt and after the improvements it would be cost prohibitive to continue the use as such. Dorine Rennie discussed the improvements of 1992. She stated that it was her understanding when DBL circulated a petition for sewer that a discount would be provided to the property owners. Bettendoif stated that in 1992, DBL Labs paid a large portion of the cost of extending sanitary . sewer. ¡nfact, that contribution is what made the sewer extension possible. In total DBL Labs paid approximately 80 percent of the project costs. Sy Prom and Mike Deutz stated that the previous survey did not include improvement costs, making it difficult to make a decision. Prom suggested the City send a survey to the property owners based on the costs presented at this meeting. Bettendoif stated that the survey results will not change. The issue at this time is should Joseph Street be improved in 1999 and if so to what degree. Mike Kittridge questioned what type of valuation increase property owners can expect after the improvements. Bettendoif responded that at this time it cannot be determined. Bettendorf stated that the City cannot determine if the costs are feasible for a business. Each property owner must complete their own business analysis. The City will be bonding for the project and property owners will have the option of paying the assessment over time. The Council has not detem1ined the term of repayment, but it is an issue that can be discussed. David Grovendar, D & D Welding, stated that as a small business they could not afford the assessments and would like the record to indicate that D & D Welding is not in favor of the proposed improvement as presented. Brian Kalla stated that as an affected property owner, he would have appreciated receiving the costs before the improvement hearing. Further, he requested that in the future the Council mail anticipated costs to property owners before the night of the public improvement hearing. . April 6. 1999 Page 3 of 4 - . Unofficial Minutes Those present discussed with the Council the possibility of phasing the improvements to Joseph Street, in · an attempt to make it more affordable for the property owners. The Council agreed to break the project into two options: Option One: Street, Curb and Gutter, Water, Sewer, Storm Sewer Option Two: Street and Curb and Gutter The Council agreed to mail a revised proposed project cost to all affected property owners based on the above options. Further, the mailing will include a list of all costs, (assessable and non assessable), incurred under each option. At this time Bettendorfpolled those present as to whether they were in favor of the entire project or a portion thereof. The general consensus of those present was to complete only option two as indicated above. Twit made a motion to close the public hearing at 9:50 p.m.; seconded by Loso. Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer Nays: None. Motion Carried 5:0:0 The Council agreed to continue the discussion of the proposed improvement on May 6, 1999. At that time it will be determined if the project will be constructed and projected time tables. Adiourn: Twit made a motion to adjourn at 10:10 p.m.; seconded by Ehlert. Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer Nays: None. Motion Carried 5:0:0 · ~, ! () ~ "'/:)rdc¡ !/()t!-/\/I/íe¿,{¿j .) Judy Weyrens . Deputy Clerk · April 6. 1999 Page 4 of 4 Unofficial Minutes . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on April 15, 1999 at 7:00 p.m. in the St. Joseph City Hall. Members Present: Mayor Kenneth J. Hiemenz. Councilors Bob Loso, Ken Twit, Cory Ehlert, Mary Niedenfuer. Deputy Clerk Judy Weyrens. City Representatives Present: City Attorney Tom Jovanovich, Police Chief Brad Lindgren, EDA Director Chad Carlson, Fire Chief Dave Theisen. Others Present:, Steve Streng, Mike Deutz. Mayor Hiemenz reconvened the Board of Review at 7:00 p.m. with all Councilors present. Twit made a motion to accept the following recommendations of the City Assessor Ollie Lesnick: 84-53761-000 David H. & Jo Ann Keller - Property reviewed, no change recommended 84-53733-200 Theodore J. & Marion Duncan - No change recommended Pond View Ridge V - Reduce value of27 lots, including Outlot A, by $ 4,000 each. 84-53790-161; 162; 170; 172; 174; 176; 178; 180; 182; 184; 186; 188; 190 84-53790-192;204;206;208;210;212;214;216;218;220;222;224;226;230 The motion was seconded by Loso. Ayes: Hiemenz, Twit, Loso, Ehlert, Niedenfuer Nays: None Motion Carried 5:0:0 Loso made a motion to adjourn as the Board of Review; seconded by Ehlert. Ayes: Hiemenz, Twit, Loso, Ehlert, Niedenfuer - Nays: None Motion Carried 5:0:0 - Mayor Hiemenz opened the Council meeting at 7:05 p.m. with all Councilors present. Approve Agenda: Loso made a motion to approve the agenda as presented; seconded by Niedenfuer. Ayes: Hiemenz, Twit, Loso, Ehlert, Niedenfuer Nays: None Motion Carried 5:0:0 Consent Agenda: Twit made a motion to approve the consent agenda as follows; seconded by Ehlert. a. Gambling License and three day Liquor License request of St. Joseph Parish for an event to be held on July 4, 1999. b. Software Update: Conversion ofBDS Fund Accounting to the Windows Version. Conversion cost $ 300.00. Approve Minutes: Twit made a motion to approve the minutes of April 1, 1999 as presented; seconded by Loso. Discussion: Loso questioned if City Council minutes could be provided to Council Members via computer diskette. The Council generally agreed to take no action on this matter. Ayes: Hiemenz, Twit, Loso, Ehlert Nays: None Abstain: Niedenfuer Motion Carried 4:0: 1 Bills Payable: Loso made a motion to approve the bills payable as presented; check numbers 26751 - 26784; seconded by Twit. Ayes: Hiemenz, Twit, Loso, Ehlert, Niedenfuer Nays: None Motion Carried 5:0:0 April 15, 1999 Page 1 of7 Unofficial Minutes Overtime & Callouts: Niedenfuer made a motion to approve the overtime as presented; seconded by . Twit. Ayes: Hiemenz, Twit, Loso, Ehlert, Niedenfuer Nays: None Motion Carried s:o:o Public Comments: No one present wished to speak. Debt Management Study and Financing Alternatives: Bond Counsel Monte Eastvold presented the Council with a debt management study. The study detailed each bond fund of the City and cash flow balances. Eastvold stated the only bond fund the Council needs to monitor is the 1992 East Baker Street Bond, as it appears to be running at a deficit. The Council questioned the deficit balance in the 1998 Bond Fund. Eastvold stated that a portion of the bond proceeds in 1998 is for the 1999 utility extension and the costs have not yet been assessed. It is anticipated to certify the assessments this fall and at that time the bond fund will not be at a deficit. Eastvold stated that bonding before a project is completed does result in a cost to the City, as the City must wait an entire year before revenue is earned. Eastvold presented funding alternatives for the proposed Joseph Street Improvements. Alternatives included a IS-year bond and a 20-year bond. Eastvold also stated that the City could assess the costs based on the estimate. This method would allow the City to begin receiving revenue the first year of the bond issue. The Council questioned the mechanics of assessing before the project and what happens if the actual costs of the project increase. Eastvold stated that the City can de-certify the original assessment role and certify a revised role. City Engineer Reports - Northland Addition. Outlots A & B: The Council discussed the request of Terry Schmid for the City to ~ assume ownership of Outlots A & B in Northland Addition. This same request came before the City Council in 1993 and the City Attorney and Engineer requested that a Phase One environmental study completed before change in ownership. The Phase One study has yet to be completed. At this time both the City Attorney and Engineer re-affinned their opinion of 1993 and stated the a Phase One be completed before the City agrees to assume ownership. Loso made a motion to require the owner of Outlot A & B to submit a completed Phase One Environmental Study before the City agrees to assume ownership. The motion was seconded by Niedenfuer. Discussion: Ehlert stated it is his opinion that since the developer has not completed the Phase One to this date, it seems apparent he is not willing to complete the stud.v. Since in his opinion the property will be a benefit to the City, Ehlert requested the Council consider cost sharing in the expense oj the Phase One Study. Loso withdrew his motion and Niedenfuer concurred. City Engineer Joe Bettendorf will solicit cost estimates for a Phase One Environmental Study and report back to the City Council. 6th A venue NE - Proposed Improved: Bettendorf questioned the Council as to the intent of developing 6tll Avenue NE. Developer Ted Schmid has been working with Bettendorf and the EDA Director to see if it is economically feasible to install utilities to develop another section of Northland Addition. Bettendorf stated that after detennining all the improvement costs, the cost per lot is less than that of the current Pond View Ridge Development. Loso made a motion to adopt the following resolution: Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer Nays: None. Motion Carried 5:0:0 April 15, 1999 Page 2 of 7 Unofficial Minutes . Resolution Receiving and Calling Hearing on Improvement WHEREAS, pursuant to resolution of the Council adopted March 4, 1999, a report has been prepared by SEH.RCM, Joe Bettendorf, with reference to the improvement of 6th Avenue NE between CSAH 75 and Gumtree Street and Fir Street between 5th and 6th Avenue NE by constructing sanitary sewer, watermain, bituminous surfacing, and concrete curb and gutter. This report was received by the Council on March 18, 1999. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH MINNESOTA: l. The Council will consider the improvement of such a street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated cost of$ 329,707.00. 2. A public hearing shall be held on such proposed improvement on the 20th day of May, 1999, in the Council Chambers of the City Hall at 7:00 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Addressing 90th and 91 st Avenues: Weyrens requested authorization to address property recently annexed to the City as well as several township properties that abut City property. Loso made a motion to address the property requested contingent St. Joseph Township is in agreement. The motion was seconded by Twit. - Ayes: Hiemenz, Twit, Loso, Ehlert, Niedenfuer Nays: None Motion Carried 5:0:0 ~ Tom Borresch Assessment Request: The Council considered the request of Tom and Rhonda Borresch to reduce the proposed assessment for Lots 7 and 8 Whispering Pines. Borresch requested that both lots be considered one for assessment purposes. Bettendorf stated that in the past vacant property has been assessed per lot. At this time there are no development plans for the lots in question and they should be assessed per lot as in the past. Loso made a motion to deny the request of Tom and Rhonda Borresch to reduce the assessment for Lots 7 and 8 Whispering Pines. The motion was seconded by Niedenfuer. Discussion: Ehlert questioned if the Council would consider the counter offer of Borresch. The Council generally agreed to deny the request. Ayes: Hiemenz, Twit, Loso, Ehlert, Niedenfuer Nays: None Motion Carried 5:0:0 Disputed Hookup Fees, Michael Deutz: Michael Deutz appeared before the Council to discuss the hookup fees charged to the property he is re-deve10ping at 33 Minnesota Street East. Upon making application for a building permit he was informed that he would be charged a total of four (4) hookup fees with a credit of one (1). The fees were determined by a the formula adopted by the Council on November 3, 1993. Deutz stated that he purchased the property eight years ago and the property has been used as rental housing for many years. In addition, the property has housed commercial uses in the past. Deutz stated it is his opinion that he should not be charged additional hookup fees for the redevelopment the use is the same before and after demolition. Further, Deutz stated that he met with Mary Niedenfuer, Cory Ehlert and Chad Carlson regarding the design of the building. Deutz stated it was his understanding that certain fees would be relieved if he April 15, 1999 Page 3 of? Unofficial Minutes would construct the building with a brick façade. However, Deutz stated that if he is required to pay . additional hookup fees he could not construct the building with a brick façade. Further, he stated that when he applied for a special use pemit to allow the operation of a rental unit in a General Business Zone, hookup fees were not mentioned and the only concern expressed was parking. Deutz stated that it is also his opinion that the property in question has paid its fair share for the water system over the past years. The property was originally assessed for sewer in 1986 and has been paying monthly water and sewer bills. Therefore, it is his opinion that he should not be paying additional hookup fees. Deutz stated that during the redevelopment of this project he has not requested financial assistance and requesting re-configuration of the hookup fees. City Attorney Tom Jovanovich stated that the City has an Ordinance whereby if a property undergoes a significant change in land use, the City can evaluate the water use and charge additional access fees if the water use increases more than 20%. The Council needs to detemine if the property being redeveloped is changing the use, and if so is it a significant change. The proposed use for the building includes three rental units on the upper level and two businesses on the lower level, one being a hair salon. Jovanovich stated that it is his opinion that the use on the lower level is a significant change and the water usage should be re-evaluated. The upper level however, may not be a significant change as the property has been used as rental, and according to Deutz the density for the new rental unit will be less than the prior use. Niedenfuer stated that she has mixed feelings regarding the hookup fees. The development of dO\vnto\Vn is an important issue and she encourages development with a theme. In her opinion the brick façade is an important factor and she can understand the economics of adding such. ~ Loso stated it is his opinion that the fee should be adjusted as the property has paid into the system in the ~ past. Further, he feels the hookup fees pertain to new buildings and new development. Twit stated that in his opinion the Ordinance is very clear and the property should be charged additional hookup fees. The proposed use is significantly different than previous use of the property and has the potential for using additional water.· Twit also stated that the Council needs to be cautious in relieving fees and thereby setting precedence. Ehlert stated it is his opinion that the hookup fees should be adjusted. The use of the building is not that different and he has a hard time justifying charging the assisted living facility five (5) hookup and Deutz four (4). Jovanovich clarified that the hookup fees charged the assisted living facility were based on the fomula adopted November 3,1993. Ehlert encouraged the Council to review the charges for Deutz. Hiemenz clarified that while Deutz did not seek financial assistance, the redevelopment project he is completing does not qualify for assistance. Further, the EDA Board recognizes the City has limited resources and projects must be prioritized. Hiemenz concurred with Twit and did not wish to set precedence. Jovanovich suggested the City monitor the water service and if the water use for the lower level is greater than 500 gallons per day, Deutz will be billed the additional hookup fees. As far as the rental unit is concerned, it could be considered as one unit based on prior of the property. Loso made a motion to charge Deutz the following hookup fees for the property located at 33 Minnesota Street West. Rental Unit (upper level) -- $ 1,800.00 Commercial Use (lower level) -- $ 1,800.00 April 15, 1999 Page 4 of? . . Unofficial Minutes . Credit for previous connection ( 1,800.00) Total Charges Due 1,800.00 Further, the City will monitor the water use for four months after the project is complete and if the water usage exceeds 500 gallons per day, Deutz will be charged $ 1,800 for each additional 500 gallons or fraction thereof. The motion was seconded by Ehlert. Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer Nays: None. Motion Carried 5:0:0 Police Chief Reports: Police Chief Bradley Lindgren presented the Council with the 1998 Annual Report as well as the 15t Quarter report for 1999. Lindgren discussed the following: 0 Alcohol Compliance Committee - Lindgren stated that they are still seeking two interested residents to serve on this Committee. 0 Y2K - The Department has completed the inventory stage and do not anticipate any problems. Twit stated that it is positive to see the number of public assists rising. Niedenfuer questioned if the Department has stopped anyone regarding Jake Braking. Lindgren responded they have not, but the streets have not yet been signed. Mayor Hiemenz extended the meeting at 9:55 p.m. Hiemenz and Niedenfuer questioned the notification process for unlicensed vehicles. Lindgren responded - that every spring the Department notifies property owners who are in violation of the Junk Car Ordinance. ~ Lindgren encouraged the Council to refer calls regarding junk cars to his department. Fire Chief Reports Intra Red System: Fire Chief Dave Theisen reported that the Fire Department has received donations to purchase one futra Red Motion Device and establish a fund for the second device. Theisen thanked all those who contributed to the fund. The Device has been purchased and received at a total cost of $ 18,000.00 Tanker Truck: The Fire Department has received a new Tanker Truck to be in operation shortly. Membership: Theisen reported the following individuals have been recommended by the Fire Department and St. Joseph Township for membership to the St. Joseph Volunteer Fire Department. Wayne Revering - Previously served on the New Munich Fire Department and has completed necessary fire training. Revering lives in Clinton Village. Paul Philips - Lives on 95th Avenue Kirk Kreckleberg: Lives in St. Wendel Township. Loso made a motion to appoint the above individuals as members of the St. Joseph Volunteer Fire Department as recommended by the Fire Department and St. Joseph Township. The motion was seconded by Ehlert. Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer Nays: None. Motion Carried 5:0:0 April 15, 1999 Page 50f7 Unofficial Minutes Old Business . Recreation Association: Ehlert stated that he contacted the Recreation Association regarding the promissory note for the underwriting of the Millstream Park Concession Stand. As the City has been receiving interest on the funds for one year, the Council agreed to consider the interest received to present as interest for underwriting. Twit made a motion to execute the Promissory note between the City of St. Joseph and the St. Joseph Recreation Association as drafted by the City Attorney. The motion was seconded by Niedenfuer. Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer Nays: None. Motion Carried 5:0:0 Housing Study: Weyrens reported that the Housing Study by AdMark Resources will be completed by April 16, 1999 with a presentation to the City Council on April 29, 1999 at 7:30 p.m. Y2K Update: Weyrens reported that the Committee working on Y2K is progressing at a steady pace. The majority of the inventory has been completed and the next step is testing. As of this date only one item has been deteD11ined not to be Y2K compliant, a flow meter for the wastewater plant. Since the flow meter is a necessary piece of equipment, Wastewater Operator Jim Marthaler has requested authorization to replace the meter. Twit made a motion to replace the Flow Meter as requested by Marthaler. The motion was seconded by Ehlert. Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer Nays: None. Motion Carried 5:0:0 Mayor Reports - Relief of Sales Tax: Hiemenz reported that he has received correspondence from Michelle Fischbach .~ regarding possible legislation for relief of Sales Tax for Local Governments. Hiemenz stated that Local Governments could save considerable funds with the relief. Personnel: Hiemenz reported that Deputy Clerk Judy Weyrens has additional time where she can devote to the City of St. Joseph and will be working flex hours. Council Reports NIEDENFUER Healthv Community: Niedenfuer reported that she and Ehlert attended the first training session sponsored by the Central ìvIN Initiative Fund, as well as representatives of Kimball, Wadena and Elk River. CORE: The CORE Committee met recently and no nominations were received for the Brian Klinefelter Community Service Award. Therefore, the Committee decided to not present the award this year. Sustainable Communi tv Program: The MN Office of Environmental Assistance will be completing a video on sustainable communities and have requested to video the St. Joseph Community. Niedenfuer reminded the Council of the workshop "More Sustainability" which is sponsored in part by the City of St. Joseph through the Minnesota Project. The workshop is scheduled for April 24, 1999 at St. John's University. April 15. 1999 Page 6 of? " e Unofficial Minutes . LOSO Ordinance Update: Loso requested the Council continue to more forward with the revisions of the Zoning Ordinances and the necessary hearings be scheduled. Safety Committee: The Safety Committee has met and reviewed the simulated OSHA inspection as completed by SAFE ASSURE. Loso stated that he will bring recommendations to the Council at a future meeting. Wastewater Operator Jim Marthaler discussed with the Safety Committee the need to replace the floor drain in the maintenance facility as it may be a hazard. League ofMN Cities Conference: Loso requested authorization to attend the annual conference which is being held in Rochester June 15 - June 18, 1999. Councilors discussed the information available at the Conference and the benefit of attendance. In an effort to allow all Councilors to attend all or part of the Conference the Council rescheduled the Council meeting for June 17, 1999 to June 15, 1999. Twit made a motion authorizing the attendance of the entire Council to the LMC Annual Conference, June 16 - June 18, 1999. The motion was seconded by Loso. Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer Nays: None. Motion CarriedS:O:O EHLERT Miscellaneous Item: 0 Requested the status of the remodeling of the HUD Home located at 199 East Cedar Street. - 0 Due to lack of business the Planning Commission canceled the AprilS, 1999 meeting. 0 The Park Board has begun the process of project planning for 1999. _. TWIT Finance Committee: The Finance Committee will be meeting on Apri123, 1999 to review the investment ladder and current finances. Personnel Committee: The Personnel Committee is requesting the Council continue to move forward with the revisions to the Personnel Policy and schedule a special meeting for such review. The Council agreed to continue the discussion on the Personnel Policy on April 29, 1999 at 8:00 p.m. CentralìvIN Events Center: Twit reported that he recently attended the Five City Council meeting where the specifics of the Events Center were discussed. The meeting was very informative and the committee working on the Center will be seeking commitment from surrounding cities shortly. Adiourn: Twit made a motion to adjourn at 10:40 p.m.; seconded by Loso. Ayes: Hiemenz, Loso, Twit, Ehlert, Niedenfuer Nays: None. Motion Carried 5:0:0 /-------' 'C:7Jt" úd"""" ." - -I-.-V ;.---() udy Weyrens Deputy Clerk April 15, 1999 Page 7 of? .. Unofficial Minutes-Joint Meeting City Council and Planning Commission March 10, 1999 . Pursuant to due call and notice thereof, the Planning Commission and City Council for the City of St. Joseph met jointly in special session on Wednesday, March 10, 1999 at 6:00 p.m. in the conference room of the Meeting Grounds. _. Planninf! Commission Members: Present - Chair Hub Klein. Commissioners, Jim Graeve, Gary Utsch, Marge Lesnick and Kurt Schneider. Chad Carlson, Secretary. Absent - Kathleen Kalinowski City Council Members: Present - Mayor Kenneth 1. Hiemenz. Councilors Mary Niedenfuer, Ken Twit, Cory Ehlert, and Bob Loso. Mayor Hiemenz called the meeting to order at 7:10 p.m. and stated the purpose of the meeting is to review the proposed changes to the St. Joseph Code of Ordinances as drafted by the Planning Commission. The review began with Section 52.16 and concluded with 52.17, Subd. 5. The following changes were made: a) Language change in Section 52.16, Subd. 2 (e) - the word "less" changed to "fewer". b) Language change in Section 52.16, Subd. 2 (f) - the word "Title" changed to "Ordinance, Rules and Definitions." c) Number change in Section 52.16, Subd. 3 (c) - the number "11" changed to "13". d) Language change in Section 52.16, Subd. 3 (f) - should read" Public or Private schools kindergarten through graduate providing, however, that the area and location of any school and off-street parking shall be subject to the approval of the Planning Commission." e) Language change in Section 52.16, Subd. 3 (h) - should include "greenhouses". f) Language change in Section 52.16, Subd. 3 (h) - the word "met" changed to "not exceeded." g) Language change in Section 52.16, Subd. 3 (e) - the sentence should continue with "subject . to the General Requirements under Section 52.13, Subd. B." h) Language change in Section 52.16, Subd. 3 (e) (iii) - "8 percent" should be changed to "10 percent" . i) Language change in Section 52.16, Subd. 7 (a) - should read "No building shall exceed 2 Y2 stories nor shall it exceed 35 feet in height. j) Language change in Section 52.17, Subd. 2 (f) - the word "less" changed to "fewer". k) Number change in Section 52.17, Subd. 3 (c) - the number "11" changed to "13". 1) Language change in Section 52.17, Subd. 3 G) - should include "greenhouses". m) Language change in Section 52.17, Subd. 4 G) - the sentence should continue with "subject to the General Requirements under Section 52.13, Subd. B." n) Language change in Section 52.17, Subd. 4 G) (iii) - "8 percent" should be changed to "10 percent" . 0) Elimination of Section 52.17, Subd. 5 (a). p) Elimination of Section 52.17, Subd. 5 (b). Review of the proposed changes to the St. Joseph Code of Ordinances concluded at 7:45 p.m. Mayor Hiemenz opened discussion on the proposed St. Joseph Township Comprehensive Plan. Carlson stated that the City Engineer and the Economic Development Authority will be submitting comments in addition to those of the City Council and Planning Commission. Carlson suggested that the Planning Commission and Council begin by reviewing the Future Land Use Plan to ensure compliance with City goals and objectives. The following comments will be submitted to the St. Joseph Township Board: 1) A Wetlands Inventory Map be placed over the proposed industrial use area along CSAH #75 and the wetlands indicated and defined as Open Space on the future land use map. 2) Define Open Space and its function in relation to the future land use of the area. Wetlands should be included within the definition of Open Space. . p 3) Commercial land use should not be adjacent to the Clinton Village Addition. Residential Mix should be considered adjacent to Clinton Village Addition, east of the proposed County . Road #2 bypass. Commercial land use should be considered west of the proposed County Road #2 bypass and adjacent to CSAH #75 and 194 intersections. Mayor Hiemenz opened the discussion on the proposed St. Joseph Township Transportation Plan. Hiemenz stated the purpose ofthe Transportation Plan is to protect roadway corridors in and around the community as growth continues. Considerable amount of discussion took place on the preservation of the 1 th A venue corridor south of the City limits. Issues identified in the discussion were wetlands, transportation patterns, traffic volume, future development and preservation of neighborhoods. Hiemenz stated that the intent of 12th Avenue as a collector street is to transport the residential population out of the area to major transportation routes. Hiemenz further stated that the proposed corridor will avoid wetlands and the speed limit would be restricted. Schneider stated that truck traffic on 12th Avenue would not be an issue for the residents of the area because CSAH #75, 194 and CSAH #15 are the major truck routes. Schneider further stated that truck traffic that currently exists in the community is either local traffic or the trucks are lost. Niedenfuer stated that a developer will interpret any road corridor as a road that exists and a developer will demand the road be developed. Utsch stated that if collector corridors aren't identified, a developer may design a development with internal streets and will not take into account the traffic patterns for the community as a whole. Utsch . further stated that the Planning Commission and City Council must dictate where development occurs to promote orderly development in the best interest of the City. Wahlstrom expressed concern that the "neighborhood atmosphere" ofthe Pond View Ridge Addition will be lost once a major thoroughfare is constructed on 12th Avenue. Hiemenz stated that 12th Avenue is not designed to be a bypass of the community, but a collector street for the areas that develop around 12th A venue. Graeve stated that the City's bypass should be the Lynx Road corridor and should be promoted as such to developers. Utsch suggested that the City Council re-establish local truck routes within the community and have the routes enforced more strictly. Schneider questioned the south loop from County Road #2 to College Avenue. Schneider stated that if this is a corridor the City elects to protect, the Planning Commission must be prepared to deny any development that is proposed by the College of St. Benedict in this corridor. It was the consensus of the Planning Commission and City Council that the proposed Transportation Plan presented by the St. Joseph Township is acceptable, provided that the St. Joseph Township eliminate the proposed loop from County Road #2 to County Road #121. Carlson stated that all the comments to the St. Joseph Township Comprehensive Plan will be compiled into written form and submitted to the St. Joseph Township Board by March 29, 1999. Adjourn: Meeting adjourned by all present, 9:30 p.m. Chad A. Carlson Planning Commission Secretary ~ , Unofficial Minutes-Joint Meeting City Council and Planning Commission March 30,1999 Pursuant to due call and notice thereof, the Planning Commission and City Council for the City of St. . Joseph met jointly in special session on Tuesday, March 30, 1999 at 6:30 p.m. in City Hall. Plannin ! Commission Members: Present - Chair Hub Klein. Commissioners Jim Graeve, Gary Utsch, Marge Lesnick, KatWeen Kalinowski and Kurt Schneider. Secretary Chad Carlson City Council Members: Present - Mayor Kenneth J. Hiemenz. Councilors Mary Niedenfuer and Bob Loso. Mayor Hiemenz called the meeting to order at 6:30 p.m. and stated the purpose ofthe meeting is to review the proposed changes to the St. Joseph Code of Ordinances as drafted by the Planning Commission. The review began with Section 52.17 Subd. 6 and concluded with Section 53.3. The following changes were made: a) Language change in Section 52.17 Subd. 7 (a) - the number "50" changed to "30". b) Language change in Section 52.18 Subd. 2 (c) - the words "convalescents and nursing homes" where eliminated. The words "assisted living centers and long term care facilities" were added. c) Use added in Section 52.18 Subd. 4 (e) - "Multiple Student Dwellings -over 6 dwelling units". d) Section 52.18 Subd. 4 (e) was changed to Subd. 4 (f). e) Language change in Section 52.18 Subd. 7 (a) - should read "The front yard of any R-3 Residence shall be 35 feet in depth from the lot line." f) The Planning Commission and City Council requested Carlson contact the St. Joseph Police Chief to clarify the meaning of Section 52.18 Subd. 7 (b). . g) Language change in Section 52.18 Subd. 8 (a) - the number "50" changed to "30". h) Language change in Section 52.19 - the Planning Commission and City Council requested that the words "manufactured homes" should remain "mobile homes" except for Subd. 2 (b). i) In reference to Section 52.19 Subd. 7 (f) - The Planning Commission and City Council instructed the St. Joseph's Emergency Services Director provide a copy of the Mobile Home Park's disaster plan to the City Offices. j) Language change in Section 52.22 Subd. 1 Intent: shall read "...In recognition of the historic significance and cultural, religious and educational function of these institutions, this section is meant to prohibit the use of adjoining land which would be incompatible with or detrimental to the essential character of the Educational-Ecclesiastical District." k) The Planning Commission and City Council questioned the striking of the legal description of the Educational - Ecclesiastical District. Carlson was instructed to research the need for the legal description. Carlson presented revisions to the General Business District. The following changes were made to the General Business District: a) Under Permitted Uses: "Y. Other uses determined by the Planning Commission to be of same or similar nature as contained in this Subdivision." was added. b) Under Permitted Accessory Uses: "E. Farmers Market for the sale of produce only. Planning Commission will require notification and review of the plans." was added. The Planning Commission and City Council requested that Carlson include a definition of Farmers Market in the Definition Section of the Ordinance. c) Under Special Uses: "G. R-2 and R-3 Residential Dwelling Units." was added. d) Under Special Uses: Item "G." was changed to "H." . e) Under Yard and Height Requirements: Side Yard Setback shall include "If the building front is located on Minnesota Street from College Avenue to Second Avenue Northwest, no side yard setback is required." f) Under Yard and Height Requirements all setbacks should be measured from the lot line. g) Under Yard and Height Requirements: Height shall read "Any portion of the structure or building shall not exceed two and a half (2 1/2) stories or thirty-five (35) feet." " 0# Unofficial Minutes . Carlson presented a draft of a new CSAH #75 Business District. The following changes were made to the draft: a) Under Permitted Uses: The reference to the "EDA" was eliminated and should read the "City Planning Commission". b) Under Permitted Uses: "1. Temporary open outdoor sales of produce." was added. c) Under Permitted Uses: "J. Other uses detennined by the Planning Commission to be of same or similar nature as contained in this Subdivision." was added. d) Under Special Uses: Item "viii" was eliminated. e) Under Yard, Height, and Building Requirements: Parking lots shall read "All parking lots shall conform to the standards set forth in Section 52.13. General ReQuirements, Subdivision 5. Parking Lot Standards." fl "All Parking Lots shall including parking controls and other landscaping techniques to improve their aesthetic quality and to direct the flow of traffic." shall be added to Section 52.13. General ReQuirements, Subdivision 5 Parking Lot Standards. g) Under Building Exteriors: "Architecturally Approved Steel" was eliminated fÌ'om an approved use and was changed to "Architecturally Approved Steel is acceptable provided that the building exterior consists of at least 50% concrete block or formed wall, brick or stone." h) The Planning Commission and City Council questioned if the landscaping requirements were too restrictive and requested Carlson to research other communities. i) Under Signs: "No temporary, movable, or reader boards shall be permitted" was eliminated and replaced with "all temporary, movable or reader board signs shall conform to the regulations in Section 52.13 General Requirements, Subdivision 9 Special and Temporary Signs." Carlson presented a draft of a new Light Industrial District. The following changes were made to the draft: . a) Under Permitted Accessory Uses: Item "E". shall read "Signs as permitted in Section 52.13 General Requirements, Subdivision 7 through Subdivision 12." b) Under Special Uses: Item "E." "the following uses may be permitted by a Special Use Permit" was eliminated. c) Under Performance Standards: The word "state" was changed to "stated". Carlson stated that the review of the Ordinance changes are complete. Carlson further stated that the Planning Commission needs to pull together all the revisions and present a final document to the City Council for a public hearing. The Planning Commission cancelled the April 5, 1999 meeting due to a lack of agenda items. Chair Klein stated that a meeting can be scheduled later in the month if needed. Adjourn: Meet1n~ ~pjourned by consensus at, 9:10 p.m. Chad A. Carlson Planning Commission Secretary Unofficial Minutes . Pursuant to due call and notice thereof, the City Council for the City of St~ Joseph met as the Board of Review on Tuesday, April 6, 1999 at 7:00 p.m. in the St. Joseph City Hall, Members Present: Mayor Kenneth J Hiemenz. Councilors Bob Loso, Ken Twit, Mary Niedenfuer. Deputy Clerk Judy Weyrens. City Representatives Present: City Assessor Ollie Lesnick; County Assessor Bob Lindvall. Others Present: Dave Keller, Ted Duncan, Steve Streng. Mayor Hiemenz called the meeting to order and stated the purpose of the ~eeting is to allow property owners of the City ofSt. Joseph to question and comment on the proposeq property valuation for 1999, collectible in the year 2000. City Assessor Ollie Lesnick discussed the general increase in property values for the City of St. Joseph. Lesnick stated that as Assessor it is his responsibility to assure that propertY values are assessed at a minimum of ninety (90) percent of the market value. In reviewing properties, the average valuation was at 88% of the market value. Therefore, home values in St. Joseph were increased an average of seven (7) percent. Lesnick clarified the increase in values was not a blanket increase, rather an average increase. Lesnick stated that the economic trends indicate property values are increasing at a rate of five (5) to ten (10) percent per year. County Assessor Bob Lindvall stated that while the City Council is acting as the Board of Review, all . concerns expressed at this meeting will be reviewed by both the City and County Assessor. All property requested to be reviewed will receive confinnation of any action from Ste~rns County. At this time the floor was opened for questions from the public. Dave Keller. 19 - 4th Ave NW: PID 84-53761-000: Keller spoke in objection to the proposed valuation of his property. He stated that in 1998 the value was increased from $69,800 to $76,500, (or 9.6 percent), and in 1999 the value was again raised from $76,500 to $79,900, (or 4.4 percent). Keller stated that during that time he has not improved the property and it is his opinion that homes in the area that are larger than his are assessed at a lower rate. Keller requested Lesnick review his property and adjust the value to that assigned in 1998, $76,500. Twit made a motion to recommend the City Assessor in conjunction with the County Assessor, review the property owned by David Keller and submit a recommendatiol1 to the Board of Review. Ayes Hiemenz, Twit, Loso, Niedenfuer Nayes: None Motion Carried: 4:0:0 Steve Streng: Steve Streng representing the St. Joseph Newsleader, questioned if all the homes in St. Joseph were increased in valuation and the process for determining if the value needs to be increased. Lindvall stated that when determining market values a study of current sales for a one year period is used For the period September 1997 to October 1998 there were fifty (50) home sales in St. Joseph. These sales are compared against the market values assigned by the Assessor's Office and a ratio of market value to market sales is determined. The State of Minnesota requires that property be valued in the mid to upper 9r1' percentile,. If the valuations are not within that range, the State can increase property values to that level. Jim Graeve. 619 Minnesota Street E: Graeve questioned if the formula used for determining market value considers the human factor and the maximum tax that is affordable for the residents. Lindvall stated that the formula for determining market values does not include the economic conditions of the community. However, Lindvall clarified that even though valuations are increased that Unofficial Minutes does not necessarily mean that property taxes will increase. The budget approved by the City Council is . the determiningfactor in whether or not the taxes will increase and well as the growth a community experiences. If the budget for the year 2000 would remain the same as the budget for 1999, taxes would not increase even though individual property values have been increased. Lindvall encouraged those present to be active in the budget process. Gary Scramstad, Redeeming Love Lutheran Church: Pastor Gary Scramstad questioned the deadline for submitting the necessary paperwork to classify property as tax exempt anq if anything can be done for the year 1999. Scramstad stated that he has received the property tax statement for 1999 and questioned if those taxes can be reduced to the tax exempt status. Lesnick stated that an application requesting tax exempt status must be received by the County no later than August. If the deadline is missed the property will be taxed. Scramstad stated that he has completed the application and will contact the County in July to assure that the necessary paperwork has been completed. Ted Duncan, 1408 Minnesota Street E: PID 84-53733-200: Duncan expressed concern for the steady increase in property values in St. Joseph. Duncan stated that his property valuation was increased by $1,000 in 1998 and $14,700 in 1999. Duncan stated it is his opinion that he could not sell his property for the value assigned by the Assessor. Lesnick responded that the large increase in property value for Duncan was a result of the City providing water and sewer to his property. (No action requested by the property owner.) The following property owners submitted written comments: Clarence Fischer, 126 - 6th Avenue NW: Pill 84-83472-007: Fischer requested the Council review his property and decrease the value assigned. His letter indicated that the properties in the neighborhood . have a negative impact on his valuation and therefore, it should be decreased or minimally remain the same. Lesnick stated that the Council reviewed this property in 1998 and decreased the value. Loso made a motion to take no action on the request of Clarence Fischer; seconded by Niedenfuer. Ayes: Hiemenz, Twit, Loso, Niedenfuer Nays: None. Motion Carried 4:0:0 Bob Herges, Pond View Ridge Developer: Herges indicated in his letter that twenty-seven (27) undeveloped lots as well as the holding pond in Pond View Ridge Five have been assessed at developed property rates. Lesnick stated that he discussed this matter with Herges and he will review and lower the valuation of the 27 lots and the Outlot in Pond View Ridge Five. Adjourn: Twit made a motion to recess the Board of Review to April 15, 1999 at 7:00 p.m. at which time the recommendations of the City Assessor will be reviewed. The motion was seconded by Loso. Ayes: Hiemenz, Twit, Loso, Niedenfuer Nays: None. Motion Carried 4:0:0 Judy Weyrens Deputy Clerk I " 3 May 1999 Bills Payable Page 2 M.'27 PM. City of St. Joseph May 6, 1999 Check Transaction Depart Number Name Amount Comments Description Fund 26829 NORTHERN STATES POWER 19.78 street lightin Signal Lights 101 26829 NORTHERN STATES POWER 51.98 street lightin Street Lighting 101 26829 NORTHERN STATES POWER 38.82 electricity Park Areas 101 26829 NORTHERN STATES POWER 23.76 electricity Ball Park and Skating Rink 101 26829 NORTHERN STATES POWER 196.84 electricity City Hall 101 26829 NORTHERN STATES POWER 172.33 gas City Hall 101 26829 NORTHERN STATES POWER 52.36 electricity City Hall Annex 101 26829 NORTHERN STATES POWER 25.03 electricity City Hall Annex 101 26829 NORTHERN STATES POWER 54.01 gas City Hall Annex 101 26829 NORTHERN STATES POWER 32.28 electricity Maint Shop 101 26829 NORTHERN STATES POWER 48.42 electricity Street Maintanence 101 26829 NORTHERN STATES POWER 21.28 gas Street Maintanence 101 26829 NORTHERN STATES POWER 21.28 gas Street Maintanence 101 26829 NORTHERN STATES POWER 64.12 gas Maint Shop 101 26829 NORTHERN STATES POWER 96.19 gas Street Maintanence 101 26829 NORTHERN STATES POWER 138.80 electricity Storage 601 26829 NORTHERN STATES POWER 57.44 gas Purification 601 26829 NORTHERN STATES POWER 229.65 electricity Purification 601 26829 NORTHERN STATES POWER 624.92 electricity Power and Pumping 601 26829 NORTHERN STATES POWER 61.11 gas Power and Pumping 601 . 26829 NORTHERN STATES POWER 233.75 electricity Sewage Treatment Plant 602 26829 NORTHERN STATES POWER 99.94 gas Sewage Treatment Plant 602 26829 NORTHERN STATES POWER 51.05 electricity Sewer Lift Station 602 26829 NORTHERN STATES POWER 24.60 electricity Sewer Lift Station 602 26829 NORTHERN STATES POWER 285.61 electricity Fire Station and Building 105 26829 NORTHERN STATES POWER 175.29 gas Fire Station and Building 105 26829 NORTHERN STATES POWER 3.14 fire siren Emergency Siren 101 26830 NORTHERN STATES SUPPLY INC 25.51 marking flags Maint Shop 101 26830 NORTHERN STATES SUPPLY INC 13.00 marking flags Administration and General 601 26830 NORTHERN STATES SUPPLY INC 13.00 marking flags Administration and general 602 26831 NORTHLAND ELECTRIC SUPPLY 115.21 tie locks, lamps, wires Maint Shop 101 26832 NORTHWESTERN SUPPLY 92.90 toilet paper, paper towel Park Areas 101 26832 NORTHWESTERN SUPPLY 92.91 toilet paper, paper towel City Hall 101 26833 OFFICE MAX 17.47 office supplies Salaries & Adminstrative 101 26834 PERA 10.00 retirement Accounting 101 26835 ?HILIPPI, MARK 67.85 fix faucet Park Areas 101 26836 ~<DIO SHACK 66.84 walkitaki, cable booth Cable Access 101 26837 RAJKOWSKI HANSMEIER LTD 2,300.00 legal fees, police Crime Control & Investigation 101 26837 RAJKOWSKI HANSMEIER LTD 256.00 legal fees, Industrial Pk Industrial Development 101 26837 R~JKOWSKI Hfu~SMEIER LTD 1,122.08 legal fees. general City Attorney 101 26838 RUDOLPH'S INC 102.35 repair John Deere Park Areas 101 26839 S~~'S CLUB 3.34 office supplies Salaries & Adminstrative 101 26340 SCHERMERHORN, LESLIE 102.50 transcription services Crime Control & InvestIgation 101 26841 SEH 471.00 engineer, 90/91 Avenue Street Maintanence 420 268';: SEH 3.847.08 engineer. 90/91 Avenue Industrial Development 101 3 ~jay 1999 Bills Payable ?age - ¡'~on 4:27 pM City of St. Joseph ¡·jay 6, 1999 . Check Transaction Depart Number Name Amount Comments Description Fund 26797 AT & T ¡·1ESSAGÌNG 46.09 pager Co~munication Service ":"\.)1 26798 AUTO VALUE - WEST 106.63 repair parts, s',.¡eeper Street Clear..ing ....v.... 26799 BERKLEY AD:1ISTRATORS 500.00 deàuctible, STapleton Salaries & Adminstra.tive 1 r, ~ 26800 CELLULAR 2000 7.21 cell phone, fire Fire Coxmunications 105 26801 CENTRAL ¡,:CC..oWAN 7.43 meàical oxygen Crime Control & !rrJestìgation 101 26801 CENTRAL ¡·:CGOWAN· 14.87 meàical o~/gen ~I.eéical Services 105 26802 DORSEY & NHITNEY 2,500.00 agent fees, 98 bond Bond Payment (P & I) 320 26803 DUNCAN, KIr·j 69.00 cleaning services City Ha3..1 ·,,""1 .;..V...L 26803 DUKCA.'i , KI;·j 69.00 cleaning services City Hall An.I1ex 101 26804 FADDEN PÙ1·1P CO:·¡PA..1\.TY 142.60 repair alternator Sani tary Se'....'er :·'¡aint.eDance Ó02 26805 FENEIS ENTERPRISES, INC 105.00 sign maintenance agreeIT~t Cc~munity Sign 101 26806 FIEDLERS Pu¡,jPING SPECIALI STS 158.00 pump septics, t·íillstream Park Areas 101 26807 FIRST STATE BA.'iK 9.80 collection fee Administration and General 601 26807 FIRST STATE BA.~K 9.80 collection fee Administyation and ge~eral 602 26307 FI~ST STATE BA.'iK 9.80 collection fee Waste Collec:io~ 603 26808 ?IRSTAR TRUST cor':PN';'Y 4,622.50 bond interest, 192 bak st Bond Payr..ent .P & 3G8 26808 FIRST~~ TRUST CO~PA.~~ 9,001.25 bond interest, 192 ·....atey Bond ?ayrnent. P & =: 309 26808 FIRST~~ TRUST CO~PA.~f 6,031.50 bond interest, '93 stree~ Bond Payrr,ent ~? & 3:2 26808 FIRSTA.~ TRUST CO:·:PA.'-~ 4,021.00 bond interest, 193 street Bond Payment ? &: 313 26808 FIRST&~ TRUST CO¡·1PÞ.NY 31,503.75 bond interest, Fire Hall BO!1d pay¡nent (P & ~17 26808 FIRSTAR TRUST COi·1Pfu,\TY 20,897.50 bond interest, 196 water Bend Payment :P & .:. r' . 26808 FIRSI'M TRUST CO:,¡Pl,NY 24,8C8.00 bond interest, 196 east aN 2G:1ó Pa}'\:-;eDt:. 'p & - 315 26308 F:RSTAH. TRUS:' CO¡·~?ANY 6,202.00 bond interest, 196 Roske 38::d Payr;-.e:1t .~ u --...-.., 26808 F:RSTA..~ TRUST CO:·1Pk"il 8,600.00 bond interest, DEL Labs B~r.d paYTI',er:t ,=- to: - -_.~ 268C9 G & ~ SERVICES 43.95 ::o·...'els, f leor rur...."1ers Fi~e Stacio~ and 3ui:ding ~V~ 26810 G~~ITE ELECTRC~ICS 26.t.77 install radio i1. tanke!.'" tire Fighci:--...g .... o~_ 26810 GRANITE ELECTRONICS :27.65 repai~ raàio City Ea:l Ar:nex .;.".;. 26811 GREAT NORTHEæ~ BCILDIN3 INS?EC 2,130.61 building i~spection fees 3:.:ildir:s: :nspec. Ad7;::'st:-ac':'on .. '-'.;. 26812 HA;'IKINS NATER TREAT;·1ENT GROUP 12.00 water tests ~èmi~is~Ya~ioD a~d General 6,):' 268:"2 M\'iKINS ','lATER TREAT~'1EÑ""T GROUP 12.00 water tests Ad~inistYatior. and General 6::: ¿o~_.:. i-=.A~·iK:~':S ~'iATER TREA:T:·~E~~;T GROUP 24.00 wacer tests :;:·J.:.-ificatioIl -, ~ 26813 hS~qTL~D G~SS CO .l.ù\.... :'28.34 repalr glass, fire hal~ Fire Station and B~ildi~g _-" oJ 2621'; ISCO, ::~C 2,98~.OJ :10'.'1 IT',eter, Y2" Sanitary Se~er :~ai~~e~ance 502 25215 K.E.E.P.R.S. INC 39.72 shir,:, patcr.es I ~lnccrer: Crime Con:.rol &: :;-.-;es::'·9ac:,o;i - ~.- 263:6 :::"';"~'i:K, v...... .. :3~.61 r:Üleage, KarrÜk ~l::-e ...r3.:':;'lna -" - ",,-çb.;. ! i<ER~, :)E';'iEN?ER, '':: ERS. L'I'D 6,289.00 auåit, 1998 A....di.:. Se:c: :'ce '''I' ¿:::::L.t J\~I: S~:FORC£~·;ENT ~J3CR SERVICES 165.00 federation d~es, ~'¡ay - "- 2óa:9 LEAGUE CF :,tN C:::T::;S :'08. 00 L:'~C Bullecirl ('r", ,,-.,1""' ~ l ...v.. 26320 :"'ESNICK, Y'-"RGE 17.74 rel:7-.b, color maps Park Þ!..reas _'J _ "26 S 2:' :'~£'I;{O ?U..¡·}~B:;: ~:G &. ~EA T: ~'~G :'99.23 :ilters, fire hall ?ire Station a~d S~:lj:~9 ""-"- 26822 >~IE: Þ~·~SRI2.M. >1E:'SR, -...'- 20.00 ':est. ·...-ate::.- :¡,.ete!.'" C:"st:-ic·..::.t:"c:--. ~V_ ='-S 8:2 3 >lIN}IES0TA ?0LLv:'IO~ C~NTRCL AG 23,00 Class D License, Taufer:. AdmiDlstratìcr. a~d ge~eral 502 .:..')C¿'i ~r~~£SC~A S7A~S 7REASLKER ó18.ìO scate suycharge 8u:'lding r~spec. .;èrr¡:"sc.Y3.t.ic:i ... .-.' 26825 >H~iNESOiA "JC ?v~"i) 552.49 unemployrr.ent, :::onabauer ?ark Areas 101 _£~26 ~N BCARD OF PS.\C2 8F?:C=:? :'38.00 ç:8St. ' ,~o....cp. >~eye:::- f:':l:-.d~ ~_.......~ ,~,...................-.~ ~ _:"'.. e:3: :::J3.t.:'2:-": -.". ~ -~~..~~, ~--'..- ~-"'--'--'- 3 May 1999 Bills Payable Page 3 110.:27 PM City of St. Joseph May 6, 1999 Check Transaction Depart Number Name Amount Comments Description Fund 26842 ST. CLOUD APPRAISAL, INC 1,800.00 appraisal fee, CSB/Molus Street Maintanence 106 26843 ST. CLOUD FIRE EQUIPMENT 107.83 extinguishers signs, FH Fire Station and Building 105 26844 ST. CLOUD RESTAURANT SUPPLY 21.67 towel cabinet, cups Administration and General 601 26844 ST. CLOUD RESTAURANT SUPPLY 21.67 towel cabinet, cups Park Areas 101 26845 ST. JOE GAS & BAIT 291.70 gas Fire Fighting 105 26845 ST. JOE GAS & BAIT 45.16 samples, postage Sewage Treatment Plant 602 26845 ST. JOE GAS & BAIT 184.27 gas Street Maintanence 101 26845 ST. JOE GAS & BAIT 184.26 gas Street Cleaning 101 26845 ST. JOE GAS & BAIT 184.27 gas Park Areas 101 26845 ST. JOE GAS & BAIT 184.27 gas Administration and General 601 26845 ST. JOE GAS & BAIT 184.27 gas Administration and general 602 26845 ST. JOE GAS & BAIT 959.51 gas Automotive Services 101 26846 ST. JOSEPH MILLING 1,423.10 weed & feed Park Areas 101 26847 ST. JOSEPH NEWS LEADER 44.63 Joseph STreet hearing pub Street Maintanence 106 26847 ST. JOSEPH NEWSLEADER 40.80 street sweeping ad Street Cleaning 101 26847 ST. JOSEPH NEWSLEADER 81.60 compost area ad Waste Collection 603 26847 ST. JOSEPH NEWS LEADER 32.64 hearing notice Legislative Committies 101 26848 STEARNS COOPERATIVE ELEC. ASSN 296.87 street lighting Street Lighting 101 26848 STEARNS COOPERATIVE ELEC. ASSN 25.71 street lighting Street Lighting 101 . 26849 STEARNS COUNTY SHERIFF'S DEPT. 37.50 ticket books Crime Control & Investigation 101 26850 STEARNS COUNTY AUDITOR-TREAS 974.00 taxes, Roth property Facilites and Planning 101 26851 STUEVE'S GARAGE INC 57.67 LOF Chev,tire repair Automotive Services 101 26851 STUEVE'S GARAGE INC 39.95 Ford, tow & repair tire Automotive Services 101 26852 THEISEN, DAVE 24.00 meals, pickup new truck Fire Training 105 26853 TIREMAXX SERVICE CENTERS 263.24 '94 Ford, brakes Automotive Services 101 26853 TIREMAXX SERVICE CENTERS 80.00 used brk rotors, 94 Ford Automotive Services 101 26853 TIREMAXX SERVICE CENTERS 274.60 tires, 96 Ford Automotive Services 101 26854 ZEE 27.30 medical supplies Maint Shop 101 26855 ZEP MANUFACTURING 332.05 cleaning solvents Maint Shop 101 ---------- md Total 153,355.88 Overtime and Callouts . Joel Bill Jason Dahl 04-02-99 3.00 hrs DUI 04-02-99 5.00 hrs Holiday Pay 04-02-99 5.00 hrs Holiday Pay 04-04-99 5.00 hrs Holiday Pay 04-04-99 5.00 hrs Holiday Pay Brad Lindgren Jean Gustin 04-02-99 1.50 hrs death notification 04-04-99 5.00 hrs Holiday Pay 04-02-99 5.00 hrs Holiday Pay 04-14-99 2.25 hrs Core meeting Jim Marthaler 04-15-99 2.25 hrs Council meeting 04-10-99 2.00 hrs weekend work Mike Sworski 04-11-99 2.00 hrs weekend work 03-31-99 2.00 hrs weed school Jeff Young 04-03-99 2.00 hrs weekend work 04-04-99 2.00 hrs weekend work 04-08-99 2.00 hrs court . ~..... 0... Q) N 0) ~8!. .,¡- m . ë~ g~ g ggg gg u; gg g ~g;:!: gg gg g ~. 5 0 <Ó .,..: Lri 0:> 0 00 -<i -<i N Lri 0> N 0:> <Ó Lri Lri 0 0 <Ó !::;~ NO C\I l{)L()...q- ~t--.. ('I") ~L() 'T"- I"'--~('t) ~L() ('I")~ ("") Ü~ f'o- N..... ..... M N I!) ..... OS:: 00 0 0 00 0 00 0 001!) 00 00 0 I-QI 00 0 0 I!) 0 0 00 0 OOf'o- 00 I!) 0 0 >--= 0 <Ó 0 0 .,..: <Ó <Ó N 0 -<i 00 0 N 00 0 Lri 0 -<i ¡::: I!)"¡- N N ..... ..... ..... N .,¡- N .,¡- O"C 0 N 0 000 0 0 <D 0 0 0 000::> 0 0 0 0 0 I-QI o I!) 0 000 I!) 0 I!) 00 0 000::> I!) 0 00 0 >-20"": 0> ONO NN -<i e'?o N ON<Ó Lrio NO e'? (. <D N I!)M NM N .....I!) M MM NI!) MN I!) (. ..... « s:: 000 0 0 0 0 000 0 0 0 0 0 0 0 000 0 0 0 I!) 0 I!) 0 0 0 0 0 0 0 0 QI 000 0 0 0 0 0 0 0 0 0 000 0 0 000 0 0 0 NON 0 000 0 0 0 0 ~ 0000 00 0 0 Lri 000 Lri 0 N 0 0 N N 000 N 0:> 0 .,..: 0 0> 0 0 0 0 0 0 0 0 I- ~ "C 0 mmo 0 0000 Of'o-f'o-OOOOOOOO..........OO 00001!) l. 2! ~ ~~~ ~ ~~~~ ~~~~~~~~~~~~~~~ ~~~~"! ;:: 0 f'o-f'o-I!) 0 "¡-O"¡-O "¡-Mf'o-OOO"¡-"¡-O"¡-O"¡-O::>OO O"¡-O"¡-N J CJ or- ~ T""" T""" N - Q) (. ., > « :) n:s O)( ) O.,¡- 0 000 0 0 I!) 0 0 0 NO..... 0 0 0 0 0 ~ £(. ~"<I: ~ ~~~ ~~ ~ ~~ ~ "-:~~ ~~ ~~ ~ s::æ 0..... N I!)<DO f'o-CO <D .....I!) ..... O<DN f'o-I!) MO f'o- c- N a M C\I "'C::t ~ «) N ~ 0) ex> co T""" T""" ~ T""" N .-CII f'o- N..... N N I!) _ ~ g'aJ -, ~ aJ ..., QI( ) .,¡- f'o- f'o- 0::> N M ..... - ,.. .~ 1û t::: ~ ~ Q? ~ !2? e? '"' -- tiO m mOl!) m ..... f'o- .10 Q) œ Õ5 ~ Ñ ~ ;:: ;:: c::::::t: <D 0 _ -== W T""" - - "C '\ »0 oJ CII .~ 0::> 0::> 0::> 0::> co 0::> 0::> 0.. QI 0.. s:: Q) _ ~ Q) .>.:: Q)_ Q)'>':: Q}_ ~ Q} .S! ~ E co~= E~ ~ Eco ~ E~~ E~ ~= E - co - m co 0 - co ;;> - aJ co - co ;;> - co 0 .- .9- Q) I- >- Q) 0... I- Q) ;;> I- >- Q) I- Q) ;;> I- >- Q) 0... I- Qlt;...J1!) a. co...J..... a....J N a. co ...J a....JM a. co ...JM a. ~U) -r.¡ü E ;g-r.¡ü E-r.¡ ü E;g -r.¡ E-r.¡ü E;g -r.¡ü E .3~ ü5 ~ -g 8 f ü5 ~ 8 ü5 ~ 8 f ü5 8 ü5 ~ 8 f ü5 ~ 8 ~ ~ ro ::., "t) co .- ro ro ~ .S Q:: .c:: c: e> - ü 2 ~ S :s? Q; c:' co ::> o 0 0 -, 2 c: 1:: -, CI) _ ø ~ "C (J . 1:: .c:: c: '" c (],) ~ ('0 Ct1 Q) ::J o Q) Q) ü a CD CD ( ) E <1> <1> <1> <1>"" <1>CII <1>_ E» E: E: "C E: E: ~. E: ï: E: (Q CII CII ~ ~ CII ~ ~ '"" ~ .- ro ... z a:: ~ ~.J:: 'Us:: ~.::; ~C) :Z:aJ <.. <..(.) <0 <... <..... ~ -õ <1>- <1> _ <1>U) <1J~ <1» <1J¿ »-!¡>QI !¡>s::!¡>CII!¡>O!¡>' !¡>eII o 0 ~ 0 ~ 0 ~ ., ~ ... ~ t: ~ ... - ~.2-'") ..2r.n..2... QQ).9:.;:; ..Qcn Co (. Q. - Q.;: Q.:E Q. s:: Q. <II Q." E ell E: == E: CII E: CII E: QI E: :J I~ .5 W OJ LlJa:I LlJ(.) lJ.jQ LlJ~ lJ.j~ ........J .J:: § .,¡-.,¡- .,¡- .,¡- .,¡- .,¡- .,¡- :E J:m 0) 0) 0) 0) 0) 0) .uO) 0) 0) 0) 0) 0) m >-QI 0) 0) 0) 0) 0) 0) m ~ ~ 'or- ~ 'or- r' T"" ~ N 0... <!J N OJ <0 ro .. 0... .q- S . Ii"J o ~<!J 0 0 00 OO~ 0000 00.q- 00<0 000 0000 ~u 0 Ii"J 1-0 OOCO 0000 1i"J01- OO.q- oar-- l()000 -æ 0 0 00 .000 N.o"",:o NOcri crior--: r--:o"": 0.000 :;~ ~ 1.0 :;~ 1O~~ ("")'o;tg~ T""-Zò~ (j)~~ O)~~ r--...'Q"~~ UOJ QS:: 0 0 00 000 0000 000 000 0 0 00 I-<!J 0 0 00 000 0000 000 000 0 0 00 >-~.<f 0 00 NO.o r--:ocrio .<focri criocó 0.0 00 I-.q- ..- <0 Ii) N N..- Q'O 0 0 0 0 0 0 co 0 0 0 0 0 0 co 0 0 N 0 0 Ii) 000 0 I-<!J 0 Ii"J 00 000 0000 Ii) 0 co Ii) o Ii) 000 1i"J000 >2 <'"i .,...: NO .<fo.<f cóoNo ""':N.<f <'"io""': cóo<'"i CÓOOO u Ii"J Ii"J <0N ..- Ii"J N.q-<00 <0<0.q- ..- <0 ..-.q- .q- 0 u ~ N N <I: s:: 0 0 000 0 0 0 0 0 0 000 0 0 000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 <!J 0 0 0 000 0 0 0 0 0 0 0 0 0 0 000 0 0 0 0 0 000 0 0 0 000 0 ~ 0 0 000 0 0 0 0 có 0 có 0 0 0 0 0 000 0 0 0 0 000 0 0 0 0 0 0 0 I- :r: '0 1i)li"J0000li)0 <0<00 00000..-..-0 ())())O Ii) Ii) 0 00 c.. !!! ~~~~~~~~ t'-:t'-:~ ~~~~~~~~ ~~~ '"":'"":~ ~~ ~ N I- 0 ..- ~ 0 r-- 0 <0 <0 0 .q- 0 .q- <0 .q- .q- ..- 0 r-- r-- 0 <0 <0 0 0 0 W (.) 'r" N ~ oc;t ~ 'r 'r (1) U (IJ > <I: o C'O C1<!J 0 0 00 00<0 0000 00<0 OO~ 001i"J 0000. (1) s::u ~ ~ t'-:~ ~~t'-: ~~~~ ~~o:> ~~()) ~~<O ooo~ J I 'c S r--- 1.0 ~ 0 ("I') 0 ~ ~ LO t'-- 0 t.O co ~ 'Q' 0 ("Iì 0) 0 ("") N 1.{) 0 0 __ s::':::: N ()).q-.q- N N ..- r-- N 0..- ()) NOr-- N 0 I- N.q . ._ ~ (Y') t-- N 'Q" CD T""" f'-..,. ("') t--- (""') t-- t- >. ~OJ (IJ :c OJ L1. ... ~! a; ~ ~ Sj ~ ¡g ~ O c '-B8 r::: N ;:: èì5 ãs ~ 0 o Q);::: ì.õ Ìò £::! Õ) èO ~ ~ :t: 0) <0 >- -=:: w t- - '0 ... 'I »0 '\wi <0 .¡: co co co co co co co 0.. <!J 0.. s:: <!J - ~ <!J N <!J- ~ <!J -'" <!J <!J -'" <!J- <5 o E ro ~:= E~+ Ero~:= E~* E~ E~* Ero~o... -.- CD ro 0 .- ro -'" .- CD ro 0 .- ro:::> .- ro .- ro:::> .- CD ro <0 .8- I- >- <!J 0... I- <!J ;; I- >- <!J 0... I- <!J:::> I- <!J I- <!J:::> I- >, <!J + I1>b a. ro ....J<0 a.....J.q- a.ro....J.q- a.....J<0 a.....J1i"J a.....J.q- a.ro-l.q- ~\I) E ~ -Du E-Du E;g-Du E-Du E-Du E-Du E;g-Du ~ð 8 ~ ü5~ 8ü5~ 8~ü5~ 8ü5~ 8ü5~ 8ü5~ 8~ü5~ ~ E <!J €:::. ~ '- "b ~ ~ ..... ~ CD -: ~ ~ .~ ., :to: c- Q:; CD ._ a vi ~ ~ ~ -: "" c- â3 c .g> ~ ~ ~ 'ª ~ S ro <!J ". - '" - .~ """ """ ,. <õ ::;:; c -i < < (/) ~ :s >- 11> '" '" Q.) '" '" '" "- E~ EE E E(1) E E£ E~ E Z<O - ro .- ro "C ro .:.: ro .:.: ro ro - " OJ :Z:'" <<0 :Z::ê <u <:.., :z::t: ~ ¿ Q.) i' (l) èD Q.). Q.) C 0 vi '" ~ »11> 0_ <!J "':;: "'. <l>c: <l>. .9 C> § ~ § i § ~ § ~ § ~ § g¡ -' Q."C 9.1:: 0..» 9.0 0.':; 0.» o.::! Æ :§ ~ ; ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .c: § .q- .q- .q- .q- .q- ~ .q- :i _ ()) ()) ()) ()) ()) 0'> ()) <0 0'> ()) 0'> ()) ()) 0'> ()) ~ 0) 0) 0'> 0'> ()) 0'> ()) ,-~ ~ ~ ~ or- .,..... ~ . 00 00 00 00 _ 00 00 00 00 00 0 00 0 0 00 00 Zoo 0 0 000 0 . 000000000 ~ q q ~ q ~ ~ ~ q f-; V).,. r") 00 V) 0 ~ - ~ ;;;¡ ...¡ ~ u ;i": ~ ~ ~ <> 0(1) en ~ 0 bO ~ -'a 'a 'a e r: z: ~<f) " ¡... ü: ü: ¡¡: ~" c:.::7:", ",'" U - _ _ (;) >-<-J8 º ~~ ~ ~ ~ ~ ~ <>:j ~t; ~¡g ~;;; ¡... ~ ~ ~ ~ gp c:.::>-<-J9;~ 2,:/ ~ ~ ~. ~ ~ S ::; 0B> ~~ i" ~ 0 ~ ~ ~ "E ~ r: E !'1 ;"-:;;-:012 0.., U 0 0 8 ~ ~ <3 0 £5 ~~ ~-t: ~ X ~....J V) _ u ~0 g:tX5 ~ 0 (; 0- ~ z 55 ~ ~ 'ü g .......- u:: - c {.;)QU £:~ 0... - <> ¿ 8~ .~ ~ ::::J <.,:. gp « ~ c::¡ Q¡~ :§ >; ~ _ ~ ~'" i" . .- - <> w <> <> ~~)\~-~ <ñ ~ :]'~ b1) ;Z Q) '- ~ þ ~ co'ü ~ _ w <> b5 g ùj .s ~ B ~ ~ « _" ~ VJ W VJ ,,::: ;:; w ~ ('\¡;; go:: . ""Q.... V Z v _ 00 c/) ~ ;;; Õ U) ~ 0\ 'E ~ lJ.J .~ V) ::3.5 v :: £ U ~ v o 4J 0\ t: ='d} Nv oS:: v= c:: t:~ ~s:: ~= ~ -. :; ~ ~ VJ:¡; ~ ¡:¡ ~ -¡:¡ ~ ~ ¡:¡ "'" ~ <> g ..5 ¡:¡ ~ ;~ ùj w. .-J V1 ::; - "'" _ _ « <>:> <> -< ~ ._ .'" ¿; ...... v'\i;') "- . 0 OJ) .... ¡.,¡ Z VJ U E ~ oS g -< ::; _ '1: ¿; ~. t -< o « :: ~ ~ a: <> ,þ ~ ,~ ;; N "1! ¡¡: 'i--, ð ..; .'::' w i5: -5 ~ s::'¡:: ~ = (.) - ~ ...." ;.> - !¡:) M - ,oW V'J...,.. ~ ('I .- 0 Q.·S ~ Q 2 v U) V) &:: f'-.. § 00 ::=- ('1 -D r') ¡..; _ ~. _ u ~ -< co O~ cog ~g ~~ uR ð~ ~~ a~ 0~ t: .. .- .. ¿; ~.. = M ~ ~ ~ ~ ~ ~ ~ o~-<w ¡.,¡ do. do. do. do. d. d. d-. d ¡... ~ a ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ . 00 00 00 c 00 00 00 00 ~~V)70C 00 00 0 00 00 00 00 00 -N -Co o 0 0 0 0 0 0 0 00 00 00 00 0 00 00 0 co 00 00 00 00 00 00 00 1.1")00 ~ 6 6 ¿ d r~ ~ ~~ f'-.. - - 00 00 V) f'-.. 001.1) - - ~~ ~ v v v ~ ~ ~ ~ ,9 '- '- '- I- _ ~ co ~ co ._ (;) (;) (;) (;) ~ - >d <>:j <>:j <>:j -< .~ Ol} c 00 00 00 "';; ~ c .9.5.5 c 'C v -¿¡ 2j .:: ~ ~ v ~ ê ~ !j ~ ~ ~ ~""ó 0 a ~ « a a a ~ u <> ~ ~ I..,W ~LJ ~uj ~~ ....~ V5 ~ :./) 'U.~ V) E ~ a t} E t) ~): ~ -5 0 ~ :J ='.:JiU..9iU o~ .sa,) c(,l) 0 c,_ ....: :J C $::::3 ..... "- ::I: "- ..... "- iU..c v v a 0..c co: ~§ '~~ 55 ~~ ~~ ~~ ð~ N~ ..c~~~a9 L, > ~ < ..0 > :::J V :::J ~ '= ~ ,"- ~ ~ c ...... >- :r. ~ 0 0 .!1 -< -> " .~ « CO õi CO :E :::::E --=.Q ;j ~ g ¿, is ~ ¿; C;" o...tl ~ = ~~ ~o g>'oct: ~'oct: ~ 0 ~. :f r-;- '> >-"~ ~ è' - ;; - > r--. 0 ~ 0 8 0 3 c ~ .;¿ ~ .:!? ;:=':= ¢: .;. ü~ ~~ ö= ~~ ~= ~= 8g ~~ ~>~~C~ ~ ~ u.. u...g ,g ,- '2 ~ v C"3 ~ Eëëñëo.2.2 ææ~~->-> - N M ~ ~ ~ ~ ~ ______ N N N N N N N N co:co:~~~~ ~ ~ ~ ~ ~ ~ ~ ~ õõõõõõ ~ ~ ~ ~ ~ ~ ~ ~ ¡...¡...¡...¡...¡...¡... c 0 Vì ceo 0 C ('ì C 0 C \.0 '-0 \Q 0 Y:; . ov-.t'--ccv-.OOC-'ìov-.o\.O'-O-c 0 (,..¡ \Ò v) (...j 0 v-\ (,..¡ (,..¡ v) 0 v) .....: r--: r-....: \Ó ..0 ~ t- V) "T ('~ - '""t CO an - ('1 - t"-- ¡-...... (') M 0 r'ì '" Z -_ ----N "':. " 0 :¡; « z~ -a(;~~~~(=;!.2~--;(:;~~~~~ õõõõõõõ--õõ----- 20 - .... .... ..... ..... - ..... ';S ~ - "'";1 ";I; !i ~ 'ö! t-", ----- ..", 0.. ""o. 0 ooV")cccoooocooooo \(", cV)t"--ocV')oooOV)OQOIr\C t-- M \fi v) ~ 0 v-1 (,..¡ c;\ \Ò 0 v) (,..¡ M r..) cO eo; "i V)'""tN-;-OOVìMO-t"------O c- -' r-l) "1" Vì .,. "1" (') r--. V) c- « ..,. -¡:¡ c- t- O 'ü 't: t- æ ,...., c.. ooV)ooooooooooooo' V) ...., < '" V)Ot"--V)I./ìOVìOOOCOOCVìVì t-- OJ) \.1 NN . ·.....:tÄNv)~ov-\v)6o\Ór-....: ,,¡ c:: " .. :§ ~ M '" Vì'""t'"1"NOO .,. " '" '5 E C c:: " CO ~ ;;¡ ..c:: ~ <Ì) II> c.. ~ " ~ C"- '" 0000000000000000 § '" ê 0 c:: ç. '" V)tnQV'lV)V)'nCOCVìOOOOV) ~ ~ C"- o. o ..f v) ('1 00 0 6 ~ r' 0 0 00 M M ("1 ¿ " r::: c/1 - 0.. V) '""t ("1 - M 00 'n 0 \0 - r--- Vì r--- r--- ç. r-1 é OJ) M '" ....,.. (') r-'ì ('1 \.0 '- -< ,.., c:: ..,. 0 ''2 S ç c:: 0 c.. U ~ < ,.... '" v¡ !:: c-")"1"V'ì\Or---C¢O'O-Nt')""'tn'-Dr-·~ ~ ~ ,,' ::; .... .. -;' "'7 -;' -;- "'7 -;' "7 r-; r--,1 r--;1 f'¡1 ~ f'¡t r-,1 ~ r',1 1: Ö c =< '" c- 0'\ c¡- a-- 0'- 0' G-- V'- C'- 0- 0' G- C"- ~ 0'- ~ æ "" 0. 0'- 0' C' 0'- G'- C' ç' c-. C' Q- 0'- (7- 0' 0-' 0- f- a ~ . ¡.. ('ì l'ì ('ì ('1 ('ì (') ('ì r'ì .,. ~ r'ì (') (") (') (") r'ì r') 1'''1 :5 ,....; d ,....; ('1 -t N d 0" Õ C - (') f") l"") ~ r')_ r:: ::t -------- '" « 3 ~ z ;.." ~ ... ,.., ;... = ~ ... ... ;.. !:) z z z z z 5 z " = -;; ;.. ~ Co ~ !2 ~ ~ <: ~ - i- :~ .: t) " < ;¡- ~ '" cc=ccccc; .Q g ï:: <oJ c:=:=cocc::::: ::; ¡: f '" "":cC"":c'r'ìr--:,....;oo E Q: 0""0'':'00=-"" j « l') l"1 r-'ì l""! '""t M (""! l""! W :; ;- -< ;; c:: "" 0 't: ~ ;- >-. c:: ... 0 c.. c.. ...., c:::: < Z' C '" :2 w :;: t- ~ OOO'-O-N("IU')'.t;) Ò 0 ¡-. w '" a: 00---000 ~ -< cz:: <oJ d-d-.¿..d-d-d.d-d- ¡-. u.. a 0:: c.. Q. C/-Q,Q,Q,C/-C"-C/-C"- . . 000 C'1 M 0\ r") 0\ r--.: c'; t"-NN Ot"-M ....; '" Ó M N II II II <,0) ~(/e~ on on 0 t"-t"-_ :><>0<: 0; '" '13 '" !E ~ \0 '"'T r') 0 0\0 r., 'E o\OM OJ) 0.. Mt"-N C oo:t: V"O\ M :§ <i ... E .:; <B 00 Q ¿ ... '" .g ë. <U a ;:j VJ 0 <U <U '" a f- ~ <U '" c &- 0 '" " -, <U ~ m ~ E :; Q ù5 W o· ë .. t:t: .J OJ) "- <U mw c 0 ~ M a f-c.. -of. :.a 'E <U -c:;¡w E- è c - ~oæ 0 2cQ 0 0.. '" êJ t:t: -of. ù5 w.J;<: ¡..- ¡¡; E c..oou C <U c:;¡mw ::i 5"É 2:;::>;r: 0 w 0 ~ w oQu ;.-. ·z .J>z -" -of._ 0 f- -w:5 c § e ö t:t: <t W :::>t:t: '" f- lL. 0 t:t: 00c..c.. ~ ~o . t- o ,~ M ;z; o ,~ M ::0 0-' ~ M 0 OOM N :¡; - - M ..: ¡.¡ "a!2 ::0 õ- Q -. ;z; - 0 ¡:: Q: 0 Q. 0; ·13 0- ~ 0- Õ ~ OJ) :¡: ¡.¡ co 0 ¡.¡ cc 0 C 0.. "" 0-: M '" ~ <>: :.: ooc ~ U -.,. II) ci5 ë ¡.¡ ., :c ... c ë.. ::-! ¡¡; u ~ " ;:; z C 0- ù5 ..: '" 0- ~ .J 0- ... "'" Q. ù5 ,.. 0 é <> 'õ ..c ~ ..... U >, c :¡: c 0 Co '" ;.; t:t: <t ¡;: "" t- ~ Q: .;j fo ¿ W Q. -of. C t"-oo Ö 0 E- ~ Q N N E- ft ;:§ ..¡ .~ & 0 f- a:¡ E- o wo 0 0 0 0 ~I 00 o ~o 0 ~ ~ ~ ~I 0 l1.J ¡g~ 'q' 500 ~ .-i r-I rl 1./1: r--- :::: f\.~::: 0 Elf) r-I r- .q' o::t' I - \"",j ~~ ~ 0\ ~ U) N (0 co I ro è ........ ;,) 't: 01 , ~ O 82 W M f'1 r<) I ("ì Õ ::s. ~co \DO ,'" ª ~ ~;2 : ~. ;:::: <:\, '- 0'1 (T1 (f) Cf'I I V} . ...... <:) 0"\ 1J1 -< 0'\ ~ 0"\ ø t rl .-<' ''':;¡ 0 0 1 N _ Q -.I ~Z Z I 0 ~ -~ ..-i 001 QJO 0 0 .a 2: .:; 2: f"'1 QJ ¡J ('~ I .u 0 0 0 rü w V '9~ UU I ftS ¡.J ~ 'P ~ 2: ..£:.M ,j) >-. I a::: f'1 1"'1 If) (Q ';:f -i 2 U 0 'f'¡ ~ I Ci\ l' If)....-i ~ ~ :):S ~>o rjl rü >< ~,;: roç:H :JI .u < '-- "-I ~ H 0.. ~ I 0 0.. '."J ,.Q I ~ ~ æ : <.ð ~ 2: ~ ~ w ~'~ ~: (QCO g ~ :,") ffi 2: -r-! I (;1 0 () (Y) f'1 lfJ \.0 :: >- ~'-<: a::: '"d! ~ ~ ~0 ~,~ 0 CI :1\D "4' rl.-l 111U) 0 ª= ~~ t;~ I'J: g G' lJ) Z ò: ð .--I 'C I ~ :::: '" Q 0:: 0' '" i; ~ z u .~ f; >::: <: ~ ", 0 ;; ~ ~ z ~ 5.: ~ ~ ~ ~~ ~Z (Dr ; ~;; 2:8.w1 0" ~ ~ ~ f-¡ 1 -, ~ 1: W U ~ b:J 01 ~~ ~I m <q< :::: f-¡ 1,.-1 Q) r-- (J) to 1 0 ti1 .--i "?;: (j) (") ..Z () I ç: () ..Q ~ ffi :r:Z '-SO 0::0 (), ¡:; to <ü - ~W ~ Wu·~ 0 CWoo 5 we>: :3W >, C1 0:: Ot;)H oo~ ~æ H W ~ ~~:J - OW Z UJ ()' Q) e> w xw...a ~ ~:3~Z cr: ~, ~ ~ W W~E ~ ~ f-' ~ ~ ~ f: M: r-I ~ ~ Z III aJ ~ .~ me _ ~ ~1 rü 2: 0 ~ ~ ~ a::: ::JX~ ¡-.O:: ç:, ç: Z H <ü .Q:.J _,~ ¡:;.~g~.; Z..~ .~..: .3 t; W 2 '6 â~';;i." __- ¡:¡:~ !.i}! {f) I--< Z t-< ~o,¡,.,) ::2 ~ z . ') U) CJ) t:1 1 !j) t-'J C1., ::r:: =' ~ 0 ':ì C; ~ b 0 t'.J ¡ U 0 < u ...a Q..¡ E--< ='2 H f-> 'f-'" u....¡ 4-< c:: f-< W E ¿ U:;"-, u ,::; 0.. V) >.,¡ 0 0 p., U) t- -r'I t:iI '- a: o H 1--1 (:) ~~ CL, ~ ~ cr: ~":' . ~ 00 0 a 0 0 0 l.U S::: 0, §C:: !.f'I LJ') 0 C 0 U ~~ ~ J) ~ ~ ~ ~ ~ r::: ~ ~: - ~- - ~ O~:=:: Cñ -- '. ~ ~ ~ ::s. ~i ~~ ~ :c: ;; '" '" '-" " ~ m~~ I ;; ~lJ1< Û\ {J} ~ ~ C 0 ri ~zz 5 ~ :~~ ~().:...J ~ iDo 0 ..c - <' ;¿ u U ('... we e 0 rt i.:J ~; -B '8 .~ >. ~ f<1 01 ~ CD ;;. ~~9 ~ m (' Lf) ~ >5 .~ - i..::j:; . . ~ ~ 3: {3. Q¡ '--..: Z ...... ~ -::'!.... - ~(f¡ M ~: ~~ ~ ~:: ~: ~ -. õ~ n ~ ~ ~ : ' ~ : ~ § .. - -. L., >- =-- ._ ~ t: -- t-<0> ~ ~t ~ ~ III. _Ä' ð[;i. c ~ a.. w ~ .:::::.: ~ ..::: '.' .'V W (;j;:: ~ 23 i.: ¡; ¡;¡ r:t o W.o-. 0 (', I 1.1 CJ W ~~ro¿ ~o ~I ~ ~ W ~ ¡..><~ ~~ 3 2 . tI)§x5: ~!Ü ~ 2 G :i ~ _,~ t~~~ ~æ ~¡ ~ ~ ~ g ~ o ow~, 00 w ~ Z ¡-. ¡:~o>-o u~ ~, U) >-0 ~ :I: t; H¡....¡... .z:.z ~ ~!;5 ~. t)~~(f} ~ 8: B ~ U) f-c ~~; µ.. Q.. I 04 ~:~ . ZZ 0000 00 II HW 000 o II j¡;j II O\DN 00 II U OLON r-- " UJ t'1N...--i \D II E-<-5§ " N H M II SE-< OH U UIi. ><>:0 ; UJE-< Ha:: :r:><>: :g E-<o, E-<O L. ,: 5§z Q} <J\ ,'i .~ ~ <J\ E-<E-< ~ <J\ :s:5§ : ~:~ V>= 0 H : ~ : ~ < - ~ :~ jE-< I~I H \D<J\ Q ::, LOr-- ~~ ,. :sz ..:¡ <J\\DLO ~ .. H r--r--LO a:: H\D UJE-< o, <J\ WU C ><>: UJ -H HW ::L .æ- i>:~ E-<a:: Wa:: ..:¡ ..:¡a:: a: E-<><>:<J\ ..:¡ ><>:0 E-<o,<J\ H ZU ~..:¡~ ro W ~ o,Q ><>: UJ W~ ":¡H H "" ><>:a::..:¡ :r: :r: :r: r-- ~¡;;;';i E-< E-<E-< o, M UJ W \D Z::oW w a::::o UJ LO HQZ ::0 WI-) 0 a::ZW Q Q I-) Z >< UHCJ S~ Z a:: E-< E-<oo ~ ..:¡..:¡..:¡ S UJ\D:r: ~><>:><>: WQ \Do. 5 E-<E-<E-< 0 j~ Ii. W 000 Z oXUJ UJ E-<E-<E-< ><>: 00 uw ><rol-) WQQ E-< Q H HOE-< a::><>: Uo,UJ HOo, . ffi ;; ~ ~ -r ..,..:: 7: ~I ':.-:; x;;::::2 x ,~--:; :::: ~ -:.~ ;¡ .; :; LL . ~~~ ~~ ~ ~: ~~ ,~ ;:=== .r.~ 1j ..... ::::J .... <Ð ~ (/) -= ëD . 0} ~ ~,E" ~ ~ ~~¡q .... UJ :3 ~í.j - ~ (/) :3 Ip-/'/ I _ !o.. u.. ~ / v:s2 c ~ .~ ~ ~ - '3 ~§ ~ o Z a.. ~ - .- ~ ~ c:j u U ~ - m o w .s Q <D '" '" t>- o ~ I ¡-;; 0.. <D W \{) ..,. if) Z ~ Q:2 g tñ¡gt c:i <D ~ Z LL X i)5 -' UJ 000 ~~ ?~~ --~~ §~~ H ~ ~:"ðgð::;;n.........Ò: . -,~~~~ ----~~~ -~---- ~~ --~~- -----~--- ~~--~~ _ ;::; ~ ___ ___ _ ~::;:::::::; rl ::::::::!'"I::: ::=: -..:; <"1 ....1 ('I:::: -=::::::::;:::"-1 ::; =- -= "-1 - ~ XX X;~ ç ~ XXX~~ X;~~~ ~~~~~k :::=X~:::? Z~- XX~ =~~~ -- - t- ~ _ _ - 1"-1 X - -:t: r , X z: 'Z. N '"' 21 ._ :..:.: ~;.::. ::::- 7. ~ :~ .::: :- ~- ::; I.. ~ '"' ]~ .- = .;.: = V> ., ~.~ § S~ ~~ ~ ~ ~ ~~~~~ ~~~~ ~~~~~~ ~~~~~~ ~~;, ~~~ j:~D~' :,:, e' ~- 8 88.88 8 8 ~ 88888 8888 888888 S~8888 8;8 ;;; ~~;; --- - , . 000 00 0 0 000 0 000 O~ ~ ~ oo~ 0 ~g~ g~ ~ ~ ~~~ g ~ N M Ñ ... '"' OD . ~ ~ « :;: g g g¡ o c::) tr ;?, <:) 0 r-- ~ C"') ~ .. ~ ~ ~ 3 "':0 W ~ () '" ¡,: W _ cnp 62 ~ z g¿ ~ ~ ;~2: :3 < ~ Ë5~ ~ ð ~ã> 0 ~ ~ ~~ 0 ü 6C~ q> r ~o ..... <.) ~,~- ~ h ~ ~< ~ z~0 ~ ~ º ~Q ~ ~g~ ~ g~~ ~~ ~~. ~~C ~ G~d ~~~ ~~ ~2~ ~ Zõ~ ~~~ ~z -~¿ X ~Z~ ~~~ ~w >- ,y ,,: ~ I"..; Q'o:::::: en ~ ç¿ ::> W ~~~ ~ ~oa =~2 >00 ~<~ r <zu ~~'" ~~ ~~ª ~~ ~~~ ~~~ ~ ~~ 6~~ ~u ~5~ ~~z 0 ~~ r'\ r'\ Q z:Z ~ N "., r-.,-...:< ;:::. t- 0 zzz wgì 0-;:: z~> ~ -If- .., ,.' ,., 2'... ¡:,: Z ;¡;; Z < < ~ .~ c:: « 0:: :-" :--' ;- ....... ~ '....) 'l; t::"- Z c::( ~çç G~ç2~~ ~~~ ~ ~ WQ <,,:< <,O<~"'~~~"'O '. - .t: "-0 §ô§ ~'-!.¿~Ë%~ÊË5 è' § .... ~z ~~~Z-~Z~~-~~J- ~ ~ f-~ -è ~ ,.1 ,., 0 -< 0 ::) ;-' .... 0 0 ;> :;0- Z ~ ,r.¡ 0 a::: :r: - ~~~~O~~~¥~Z::s~~ ~ £ _ Wf- ~~ «<~z~~~,~>r.~",,,,,,, ~ ~ ~ 00 ,., c..c...!l..:.....,t.1JW - -......- ¡¡;;: - ....., Z .~ ;;: ;;J ;;;J ;;J t:: i:: d ~ f& .:;i ~ G i;1 1;; ,~ i5 l-o::J ~ ~ - E: E: ë: ~ -< ~ ~ 0 r./) C < ::r: ~ ~ v¡ ~ WI- C~ 0::0 ~'"' ~W ~~ 00:: = e wa::: :1 ¡; ~8 ~ '"' ~.~ ~~~ ~~ ~ ~ ~~~ ,.x" Ç\.c>Ç\.;::)Q 0 .~= ~~~ cc ~ m ~MC~ . "'- 888 88 8 8 888 o ~ -t- N -:i 0 ~ W Ç: - I.l) U. N ... ~ o z « :;: c W C 0 - . 0:: ,r; 10 0 " 10 '" C\¡:2 _ Z 6= ~ (A. S ¡ :. ~ e ~~ inL ~ ¡ r ." m > ~ ;:; ::..J -: -:..J t- ~~ ~ ~ ffi --- = ~ ~ ~ '. ~ ~ r- VJ :--:..; -:> -/ - I (~;::: T"" :"""z ,....:..:.:.......--::; ':/'; ~= :¡: ~ ~ ª;S ~ ~ ~ ~: E ~ ':2 a..Q z -z :..;::2..;'-'", '" S~ -~' ~ § g ~ ~ F= ~ ~ ~ 3 -v u. ~ ~ z Q: =:: ;"'.;:'38 _ ~ Of- ~ .~ g ~ ~ tj ~ ~ ~ ~ ~ 'õ ~ ~ ~ g ~ ~~ ~~~;?-: ª .j ~ =i~ E ~ ~ lum~ I ~; ~ n ~ --s-~-~~:..; E~ 0 O::I ~ ~ ~ ~!~~~§~B3~ § t ~ ~i W <[) i" C;; ;¡¡;{<¡::ô5C:õ2~õ2 en I- &f- (f) Z "- ~ ~~ Q ~ m 0 o~ I-ff¡:r: Q 0 g¡o (f)<QCL r: z _U u.xw ~ w oo(J) u..:! c-. ~ ~ c-. >- aJ 0 0 C"LL. W ;ç !Ç ~ ~ I- -, â: a::.... r-I 'A 'A _OJ- ~~:J ex: ~ r<"I r<"I r<"I Ü CL (f) U a. 0 Coo ·0 0 ~ rí ..... ~ ~~~~: ~I . - ~ c. . -:...c X- C/) ;:s 'n W?;6 _ W U- "/ Z;' ~ ~~ S~~_ of. :- :=: '/.. .-. - ..... t- t- :;; co v .,... ~ ~ "" <J) ~ "" ) ~1¡;;1!! it = 3? ~.. 0> .5! -;'6 .~ s > c::: ". 5 '<t t- __..__. I ~ '<t" ......:..:.....-. 0.. Ii) N I ~ Z g "w;.O I , < UU" .... . ~ ~ " . Z. . . .... . ø~W <i~ ;.:. ,,"" o ð gs ffi ¡¡: ~ c. "5 ? ~ _ >-OJ-, Zg:¡ ~ co_ I-- 01-- ~O Uo..<JJ o 3 .7] ~ ~ - N ~ 0 :.: ~~ ~ ....... '" o " " â . w . CO 0 ! ~ ~ ~ cr: ¡ ". ~ 0 : ~~ ~ ¿ I l3/, .....;¡; I g¡ ~ <:5 ! ~ ~ I '" X ::J I w ·r. W 0 I - w -...J Ù "~~ ~ j'l ~ 0 '" Zz Ö ;:;,.. IO \ ,.. ,.. - '""" c". '<;¡; I c.;::::~ l3.~ 2:~ \~ "'< ." sm\J j ~. ~ ~ ~ 9. :5 ~; ;~~ ~:~ B ~~ .[~ ~ -r, "' 0 -. '" ._ ~ 0 I --- -- 0 r.,~ z.'" ::. ':J,.., \ III ! ¡~ tl\ III j .,. ""-, ". i" "',,' ~8 ~ ~ ~~ ~ ~~ ; .~ ~ ª 8 .::t. ,. ~ '-... ...... r:.= c c::: ~ ~"1 ~~~ ~~~~ ~~~~~~~ ~~~~~ ~~~~ ~~ ~~ ~ -S: :.J\ I!)101.l) NNNN NNf'..I'-f"--f'o-OJ .q-"d""d".q-"d" l{)l{)l{)lC) -q-f'.. -r~I'-"""CO ~ T ~ wcm ~~~ ~~~~ ~~~~~~~ ~~~~~ ~~~~ ~~ ~~~~~ ~ ~ gæ~ ~~~ ~~~~ ~~~~~~~ ~~~rere ~~~~ ~~ ~~~8m . \ ~ C ~~q ~~~~ ~~~qq~~ ~~~~~ ~~~~ q~ ~q~~~ u ~ ~ 2~ro ~~~ rorororo rorovvvv~ ~~~~~ MMMM mv rorovvw . ~ ~ ôm~ ~~~ ~~~~ ~~~~~~~ ~~~~~ ~~~~ ~~ ~~~ ~ 4 J f^ ~ 1 -- ============================================ v J II.- - -+- ":> 1\1 " - ..;;...l ~ ~ j <;::Lj 0-- V ::s ~ ~ I -------------------------------------------- -- -------------------------------------------- -~ _ ~oooo MM~M MMOOOOOOOO~ ~~~~~ ~~~O OM OO~OOMM O~ C N__ ~~~~ ~~OOOO- ~~~~~ --_~ -0 ~~~~O g~ Ë ~~~ ~~~~ ;~~~~~~ ~~~~~ ~~~~ ~~ ggg~~ ~ ~ ~~~ ~~~~ ~~~qqqq ~~~~~ ~~~~ ~~ q~~~~ Š ~ 3~ ~~~ ~~~~ ~~g~g~~ ~~~~~ ~~~~ ~~ ~~~~~ ~ ~ &I't ... ~:;: - r--- .. iI: .~ ~ ~ ~ ~~3 ~~~~ ~~8888~ ~~~~~ ~~~~ ~~ ~~~~= ~ ci Ë Ë ~$$ ~~~~ ~~~~~~~ ~~~~~ ~~~3 ~~ ~~~~~ ,~ ~ ~ ~~~ ~~~~ ~~~~~~~ ~~~~~ ~~~~ ~q ~~~~~ ~ M ...~V -MM ~~~~ ~~NNNNv 00000 OOOOOO~ ~~ CCNNOO ~~~ !~~ --- ---- ------- ----- ~N NN--~ ~ . a.. V"'I t ~V"'IV"'I 0000 000000_ NNNNN NNNO 0'\- ooC'\M'<1" 00 ~ ~ ~ ~ Ó:: ~~~~ ~~~:~:~ ÓÓÓdÓ ddÓ~ 0~ ~~~:~ ~ 0 en. -.. CI:S ~ '" OS .. :: N" E t! t) .:'š "" "" :s -<-< 00 ~ - ~~ ~ f c ~~~ ~~~~ ~~~~~~~ ~~~~~ ~~~~ ~~ ~~~~~ ~~ ~ OO~Ë Ñ~~ ~~~~ ~~~~~~~ ~~~~~ ~8~~ ~~ ~~~~Õ G);: I.I'õ.. I ~ ~ V"'I.,-"",,": M..M..~ro:.. l"'1.M..M..M..M..C""'I..C""'I... M"C""'I"M,..C""'I"C""'I... M,..M,..N"O" ~........" N~N"C'!.C'! ~ e~ V"'I <§~ ~~~ ~~~~ ~~~~~~OO ~ooooOOOO 0000000\ ~Ñ ~~~~~ ~~~~ ~~< C""'I CI) C .:( 0 ~ o::tOO 0000 OOOOOO~ ~V"'IC""'I-O OO~vC""'l ~~ CCCON ~ q V ~~~ ~~~~ ~~~~~~~ ~~~~~ OOOOOO~ M~ ~~~~N ~~g H ~~~ ~~~~ S~~~~~= ~==~= ===~ ~~ ~~~~~ .~~ C ~ o ~ 0 à::r:;vtvt ~ --------------~---------------------------- ------------------------------------------- ~ ~ 0 -t.r'IV") 0000 00 \O\D\D\O\D ~C""'I \D = 0 V \DO\Q'\ NNNN ('.IN 0\Q'\~0\0\ 00 M ~ ~ ~t~ ~~~ ~~~~ ~~ ~~~~~ ~~ ~ ~ ~ 2 ~~ \00000 0\0\0\0\ 0\0\ \O~\D\O\O ~\O" r-: :: E-rnu o::t- - ¡;; "" (.) "d"'O"'O"'O C ---- - ~~~~ vvv ~ ~~~~ n ~~~ ~~ g .~.~.~.~ ~ -e 'f -J -J -J 0 ~ 2 ~ ~.ff'= ~ ~ ~ ~ ~ 2 t:: t:: .§-.8- ~ 8 ~R~ .~,~.~'a .~,~,~.~.~,~~ ~§~E~~ ~ß]~ .~~ ~~~~ ..... V vO::s ---ç:: t:cccct:.u » I-co:I ~> ~1-o'Uo ~~ cr.: ~ó:o ÈÈ~o cccecca, oo.-:::~-J ~~~~ B-0 oOcc ~b ~ v"'O~ ~~~~ æ~~~~~e ~ð= ~ ~~~~ ~~ ~~~~ ~~ t ~gg ~~~~ ~~~~~~~ ~~g~E ~]]] ~o ~~~~ :: ~ ~ ';; E -5 ~ ~ g "5 ~ ~ ~ ~ ~ E ~~ .ª ~ "5 g g ~ ~ :ê ::ê 0 ,§ ~ § ã 0 0 ~ ~ ~ co:I .~ ,- u u v .- 0 0 0 0 0 0 ~ ~ 0 ,- 0 .5 u u v u ~ ~ ~ u u U U ~~ 0 OO~ ~~~~ QOQCOO-< ~O~Q~ ==X= O~ ~~~~~ 1: .¡; -¡; ~ ----- ~ --- ~---- --~~~~~ NNNMN NNNN ~-- ~--NN §.~~~~ ~~~~~ ~~~~]~] ~~~~~ ~~~~ ~~~ ~~~~~ ~ £~~~~~ ~~~~~ ~~~~~~~ ~~~~~ ~~~~ ~~~ ~~mmm ~ K'5~~~~ '¡~~~~ ~~~=~~~ ~~~~~ ~~~~ J~~ ~~~~~ j õ 0 e~~õõõ 5õõõõ õõõõõõõ ÕÕÕQõ õõõõ ~õõ ~õõõõ ~ "~ ~~~~~~ ~~~~~ ~~~~~~~ ~~~~~ ~~~~ ;~~ ~~~~~ ~ E ~ a Š ~ ~ ~ ~ ü ~ ~ ~ .. "0:.., i3 ~ ~ ,5 ~ * * * * * * * * * * . .. 6 -< ..c~'"1 0 ~~~~~ ~~~~ 88'g~ .8 ~ e-..c~~ z ~~:j~:j ~~~~ ¿¿¿¿ ~ .5 ~&o 8 ~~~~~ ~~~~ ~~~~ ~ E ~ ~ z"ii ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 'E ~ ~...,:c e "';'''';'''';'~''';' "';'''';'''';'~ ~~~~ \-, ~ O\..IUJ ~ "'=t'~oc:t~oc:t "It'oc:toc:toc:t "It'oc:to::to::t ~ ø.. -{/){/) ø..: 0000000000 00000000 00000000 * · VRajkOWSki 11 Seventh Avenue North ~~~~~~~! Ltd. P.O. Box 1433 51. (¡oud, MN 56302-1433 April 27, 1999 320-251-1055 Ms. Judy Weyrens Toll Free 800·445·9617 St. Joseph Deputy Clerk City of St. Joseph Fax 320·251·5896 P.O. Box 668 St. Josep~ MN 56374 rajhar-,@cloudnet.com Re: Thielen Construction Co. Our File No. 19,655 Dear Judy: I have enclosed herewith a copy of a Partial Dismissal Without Prejudice which is being filed by the attorney representing Thielen Construction Company, Inc. He has apparently . detennined that the time has passed for him to bring a claim against the City or the' bond. Therefore, those parities have been dismissed, and a recovery will be sought only against Mid-Minnesota ConcreteÆxcavating, Inc. I wish to note that this dismissal is without prejudice. That means that the action can be recommenced at a later time, but I doubt that it will be brought again as there is no basis for the claim. f-:1 n ~~ Rajko1aski r¡. .1CrdCfl H. '-~L:nsmt:!er Judy, would you please relay this information to the rest of the City Council. Although I reder':::k L. Grlir:ke know this was not a matter of significant concern because of the existence of the bond, I assume that they will want to know of its dismissal. non"!ðS G. JO'Ja~o'_ chit )f)~' ,-i. 'Scherer . Very truly yours, :~; -'. :"i?'Ji<:OW5:<:¡ . RAJKOWSKI HANSMEIER LTD. ~':!,~ F. Gray '"}'T ;. ::=':'s~;~,-:¡r -~:,)(d \IV SoOaiVc1r...-:J ;.~¡ 5. Tho:11DSOí' . '2 R. Hansen JHS/baz ¡.),rneson )~t G. Hamak cc: The Honorable Kenneth Hiemenz rick J. Larkin rk J. RajkoMki and_Richard W Sobalvarro are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota and Wisconsin. Paul A. Rajkowski in Wisconsin and William J. Cashman in South Dakota. . -Member of American Board of Trial Advocates. -Qualified ADR Neutral. STATE OF MINNESOTA DISTRICT COURT . COUNTY OF STEARNS SEVENTH JUDICIAL DISTRICT Thielen Construction Company, Inc. , Court File No. Plaintiff, PARTIAL vs. DISMISSAL WITHOUT PREJUDICE Mid Minnesota concrete/Excavating, Inc. , TIG Premier Insurance Company of Battle Creek, Michigan, and the City of St. Joseph, Minnesota, Defendants. Plaintiff hereby dismisses its cause of action against TIG Premier Insurance Company of Battle Creek, Michigan, and the City of St. Joseph, Minnesota, as Defendants and is dismissed without prejudice and with no further cost to either of the parties. . This Dismissal is based upon M.~ 574.31 and is limited to dismissal of TIG Premier Insurance Company and the City of St. Joseph, Minnesota, only. DATED: April 22, 1999 1i / Rona d R. Fraue sh h, Sr. Attorney for Plaintiff 113 Washburne Avenue Paynesville, MN 56362 . ( 320 ) 243-3748 Atty. 1. D. No. 31665 1 AÚf\ : fV1o.t''-j Iv f~d{)ÝLrt{ev . Core Meeting: April 14, 1999 6:30 - 7:40 Present: Scott McMahon, Artie Boylan, Becky Weber, Michelle Gricus, Doris Johnson, Tillie Wasner, Mary Niedenfuer, Diane Schneider, Brad Lindgren Approval of the Minutes: Approved (No Corrections) I. VISTO The program is being appreciated by the one participating resident. This is small, but the program is in its first year. Promotions in local media are being requested. Potential source of help for the new assisted living center. II. Klinefelter Award No nominations given. We approved holding off on granting the award until next year. We will contact service organizations about the award in hopes of promoting it. We will begin the process earlier next year and publicize more about the award and what it stands for. III. HCPP Background: Applied for a $10,000 grant for a leadership training workshop series for next two years. All ages are welcome to attend. . Four communities attended the workshops last week. Discussion was based on healthy community issues. Committee will come back to the community for future visioning about what St. Joseph is about and set goals to make St. Joseph a healthier community. Next session is in May. Hope to add a S1. John's Senate position. IV. Pinestock Scheduled for May 1. The headliner is "Soul Coughing". Feel that safety issues are improving and that it should be a successful year. Discussed the possibility of a service organization helping to clean S1. Joseph afterwards to help the residents of the community. V. Senior Dissorientation Scheduled for May 21 at the Del Win. CSB/Sm is working on making it a safe event. Promotion of safer drinking is a top priority. Also planning a possible barbecue earlier in the day to help the festivities. St. Joe Police Department is planning on taping possible problems resulting from the night to help control the situation and to use in the future if problems do occur. Community-Wide Housing Assessment for St. Joseph, MN prepared for City of St. Joseph, :MN April, 1999 I ~ I i 1 í , I I '""; ~--;- ...-. - ~.-.-.~: I ~~.~. ! prepared J¿y I i .- .. f!¿\AdMélrk ¡ .--,- - ¡ I '- :-. (. .J ;. \.. ~ ~. J 1¡ l. -.-~.,.> 1411 West St. Gennain Street, Suite 250 - _'i._ '~,.;~' .' 0-'.--' ,Ä-.- li_ St Ooud, 11N 56301 (320) 251-1300 .. . COMMUNITY-WIDE HOUSING ASSESSMENT FOR ST. JOSEPH, MN Prepared for City of St. Joseph, MN April 1999 . by AdMark Resources 1411 West St. Germain St., Suite 250 St. Cloud, MN 56301 Phone (320) 251-1300 FAX (320) 251-1889 ST. JOSEPH, MN" APRIL 1999 TABLE OF CONTENTS . Page STUDY AREA ............................................................... 3 E~LOY1\1ENT DATA ........................................................ 5 POPULATION DATA........................................................ 10 HOUSEHOLD DATA......................................................... 13 HOUSEHOLDS BY INCOME GROUP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 BUILDING PERlv11TS ........................................................ 21 . HOUSING STOCK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 RENTAL HOUSING SlJRVEY .................................................25 HOUSING DEMAND . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 SU1Y1MARY & RECOMIvffiNDATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42 T ABLE OF CONTENTS 2 . ST. JOSEPH, MN APRIL 1999 . STUDY AREA The Study Area consists of the following cities and townships in Steams County. Stearns County St. Joseph St. Joseph Township St. Wendel Township A service area was detennined by St. Joseph's draw area rather than all of Steams County. This draw area is based on retail, health care, and school districts. It also takes into account other stand alone communities which are capable of supporting housing. St. Joseph should draw residents and workers from this area. St. Joseph could potentially draw approximately 20% of it's growth in population from outside this Study Area. Refer to the map of the Study Area on the following page. . STUDY AREA 3 ---- ~~--- --·~--L \~ [~':o:ck ~ ~ i St. Joseph Study Area .~--- ~Q ---~ ~ .- Bowlus ~ ¿¡il/. '¿ 1.~ '" '" e .foc,(- ..... ~. C-e \ Upsala ~ North Prairie e,{- ;:.;, ~. Sartell State W M A '"' 25 ..., . . Wll'kl S"" W s5 <f .() .<..~ <. S ,~~- Opole :f -si 1\1 er-C--{)fr ,Q ,~ Holdingford ~ ." (; '" " c.... .~ '-' ^~ Mayhew. "- Fruitville '? 51 5leptì\ atab ~ ~. ~ .... !S: ë< ('0 ~ ¡.::; '-') R'''' ~ f Sartell . U et ,,\e~' Five Points ~'\ \\Cl) . . 15 Sa uk Rapids _ / WMnov "k L" ~ k 23- - · IOn ar -- ster Park WI -on P .... Cen '] Park· Sì.-€' oud Stearns Park F ~ P.5Y Colle · .. 0 . tam ar· Minger Gardens _ <J> 23...---Wa Itë.-P ark · Talal:ì ark + S X\ 0..... - ~/ · Iv",,' ~HI P"k f'~ 9", 96 Farming '"Ç,¿ Cable <;... ~ 15 10 ~ -----, ,171 ~ CembUC9 ~ S"Q/¡k.,f. . St Augusta ¡vel" -~ Marty St Nicholas . 22 T .:?J29!..ºe1P~e~ S4eel All_as. USA____ ____.~.__. __ -------:¡:;-. ----------_.-. -----.-..-- ----.-----zq- " ST. JOSEPH, MN APRIL 1999 . EMPLOYMENT DATA Major Employment Data Overall, businesses are stable or reporting some growth and consider the local economic climate to be in good condition in St. Joseph. The County labor force has been consistently increasing and the unemployment rate has varied over the past several years with a downward trend. Several St. Joseph employers are reporting growth. Most notable are Accu Serv which has added 13 employees in the last year and has a need for at least three more. Sunset Manufacturing has added four employees and is planning more expansion while anticipating the need for 10 new employees. Metro Plumbing and Heating could add four qualified workers. The City of St. Joseph will hopefully add two more employees with an annexation agreement. Many of the businesses feel there is a defmite need for more moderate income housing. Some employers feel more moderate income housing is needed for their staff and if more moderate income housing was constructed, employees would possibly move closer to their jobs. Some others feel there is a lack of employees and additional housing could help their situation. The employers were selected rrom the S1. Joseph community profile. Some employers were not . included because they declined to participate iII the survey. A summary of the major employers in the S1. Joseph area can be found on the following page. Elv1PLOYMENT DATA 5 -~ ST. JOSEPH, :MN APRIL 1999 TABLE 2-1 . Major Employers St. Joseph Study Area, 1999 Employer Product or Service Employees Wages Year Est. St. John's 4-year college 750 (500 FT, vanes n/a University 250 PT &provisional) College of St. 4-year college 429 (322 FT, 107 PT) wnd 1913 Benedict DBL Labs, Inc. Opthalmic goods 200 (190 FT, 10 PT) $7.001hr 1979 LaP layette Drinking and eating 45 (10 FT, 35 PT) $5.151hr n/a Bar and Restaurant establishment W. Gohman Commercial 33 FT wnd 1950 Construction construction St. Joseph Religious 30 (25 FT, 5 PT) wnd 1914 Parish/School organizations Accu Serv Data processing 30 (24 FT, 6 PT) $7.001hr 1996 Super America Gas/service station 21 (6 FT, 15 PI) wnd 1990 . Sunset Industrial valves 20 (15 FT, 5 PI) $20,000/yr 1981 Manufacturing Metro Plumbing Plumbing, heating, 14 FT $11.001hr 1975 and Heating air conditioning City ofSt. Joseph City government 14 FT vanes n/a Source: Ad!vfark Resources February 1999 EMPLOYMENT DATA 6 ,<:,.>- ST.JOSEPH,MN APRIL 1999 . Employment and Unemployment Data Annual employment and unemployment data in the State of Minnesota is unavailable for cities less than 25,000 in population. Therefore, we are unable to provide that information for the Study Area, except for the census year 1990, when there were 4223 residents employed, and 178 (or 4.0%) ofthe available work force unemployed in the Study Area. We are however, able to provide employment and unemployment data for Steams County and for the State of Minnesota. That information is listed in Table 2-2. The unemployment rate has been decreasing in Steams County since 1990 except for increases in 1995 and 1996. The nwnber of people employed in Steams County has been increasing with the highest number ofemp10yed occurring in 1998. The number of unemployed has varied with the lowest nwnber ofunemp1oyed occurring in 1998. Steams County's unemployment rates are typically at or above the State's unemployment rates and reflect the same trends as the State's unemployment rates. TABLE 2-2 Employment and Unemployment Data 1990-1998 . Stearns Couní:1 Number Number Percent State of MN U.S. % Year Employed Unemployed Unemployed % Unemp. Unemp. 1990 61,838 3,738 5.7 4.9 5.5 1991 63,592 3,822 5.7 5.1 6.7 1992 63,750 3,448 5.1 5.2 7.4 1993 65,742 3,489 5.0 5.1 6.8 1994 69,096 2,916 4.0 4.0 6.1 1995 70,273 2,995 4.1 3.7 5.6 1996 70,142 3,663 5.0 4.0 5.4 1997 70,209 2,974 4.4 3.3 4.9 1998 71,839 2,165 2.9 2.5 4.5 Feb. 1999 71,477 2,476 3.3 2.8 4.7 Source: MN Department of Economic Security March 1999 EMPLOY1vŒNT DATA 7 - ST. JOSEPH, MN APRIL 1999 1990 Employment Data . Table 2-3 shows the number of employed individuals by occupation and industry. The major occupation is an Administrative Support occupation (19.2%) with Service being second (14.8%). The main industry is Professional (36.5%), which includes health services and educational services, followed by the Retail industry (20.8%). TABLE 2-3 St. Joseph Study Area 1990 Employment Data Persons 16 Years and Over Employed by Occupation No. 0/0 Employed by Industry No. 0/0 Executive/Administrative 360 8.5 Agriculture/Mining 185 4.4 Professional 580 13.7 Construction 195 4.6 Technician 206 4.9 Manufacturing 662 15.7 Sales 436 10.3 T ransp 0 rtati onIU ti 1 i ti es 167 4.0 Administrative Support 812 19.2 Wholesale 122 2.9 Service 625 14.8 Retail 877 20.8 . F arming/F orestry 171 4.0 FinancelInsurance 149 3.5 Precision/CraftlRepair 453 10.7 Services 238 5.6 Operator/Laborer 580 13.7 Professional 1542 36.5 Public Administration 86 2.0 Source: 1990 Census of Population and Housing Claritas, February 1999 EMPLOYMENT DATA 8 r . ST. JOSEPH, MN APRIL 1999 . Table 2-4 indicates that in 199030.0% of the work force traveled less than 10 minutes to work. Nearly 42% percent of the work force lives within 10 to 19 minutes of their work place. This equates to nearly 72% ofthe workforce living less than 20 minutes from their place of employment which means those employees probably work within the St. Joseph Study Area or the St. Cloud Metro Area. Only 7.9% live 30 minutes or more away from their place of employment. TABLE 2-4 St. Joseph Study Area 1990 Emplovment Travel Trans. to Travel time Household Work No. % to Work No. % Vehicles No. 0/0 Drive alone 2814 67.3 under 10 min. 1254 30.0 o available 59 2.8 Carpool 361 8.6 10-19 min. 1752 41.9 1 available 534 25.2 Pub Trans 78 1.9 20-29 min. 846 20.2 2 available 994 46.8 . . . All other 930 22.2 30+ min. 331 7.9 3+ available 535 25.2 Source: 1990 Census of Population and Housing . Claritas, February 1999 EMPLOYMENT DATA 9 ST. JOSEPH, MN APRIL 1999 POPULATION DATA . Population Population figures used throughout this report are gathered from several sources: the 1980 and 1990 Census, estimates and projections from Claritas for 1998 and 2003, and the Minnesota State Demographer's Office. Table 3-1 indicates a steady increase in the population in the Study Area since 1980. The population in the Study Area increased 7.2% from 1980-1990 and is estimated to have increased 17.8% from 1990 to 1998 and is projected to continue to increase by another 6.8% by the year 2003. TABLE 3-1 St, Joseph Study Area 1980-2003 Claritas Population Information 1980 1990 1980-90 1998 1990-98 2003 1998-03 Number Number %Cha, .Œ.tlJ % Chao rProi,) % Cha, 7,331 7,856 7.2 9,256 17.8 9,889 6.8 . 1990 Census of Population and Housing Claritas; February 1999 Population by Age Groups Table 3-3 indicates a predicted increase in the median age of residents in the Study Area. The median age is expected to increase from 23.3 in 1990 to 28.1 in 2003. This is a fairly substantial lllcrease. Every age group is expected to increase from 1990 to 1998 and again from 1998 to 2003 except for two age groups. The 18-24 age group is expected to have decreased from 1990 to 1998, but will then increase to 2003. The 35-44 age group increased from 1990 to 1998, but then will decrease very slightly by 2003. Similar to other areas in the United States, the 45-54 age group expects the most growth and is predicted to grow from 7.9% of the population in 1990 to 12.6% of the population in 2003 for an increase of 624 people in this age group. EMPLOY1vffiNT DATA 10 ST.JOSEPH,MN APRIL 1999 . TABLE 3-3 St. Joseph Study Area 1990-2003 Population by Age Group Age 1990 No. 1990 % 1998 No. 1998 % 2003 No. 2003 % Total 7,856 100.0% 9,256 100.0% 9.889 100.0% o to 4 620 7.9% 716 7.7% 738 7.5% 5 to 1 7 1,591 20.2% 1,927 20.8% 1,994 20.1% 18 to 24 1,952 24.8% 1,809 19.6% 1,861 18.8% 25 to 34 1,104 14.0% 1,185 12.8% 1,199 12.1% 35 to 44 997 12.7% 1,265 13.6% 1,250 12.6% 45 to 54 620 7.9% 1,019 11.0% 1,244 12.6% 55 to 64 469 5.9% 632 6.8% 779 7.9% 65 to 74 287 3.6% 417 4.5% 489 5.0% 75 to 84 120 2.3% 228 2.3% 256 2.6% 85+ 36 0.5% 68 0.7% 79 0.8% Median ?" " 26.4 28.1 _J.J Source: Census of the u.s. 1990 . Claritas, February 1999 St. Joseph Study Area Population by Age Group - 1990-2003 2000 --~._-~----~- r; Year -~ :---¡ 1990 U ¡ II 1500 ¡ 1998 i ..- : -- 2003 '---~ -.-. - -- --- -- --- Z i -- - 0 , ¡:: ! , , , j 1000 ~ ----~-------_.__._+--- -" ::> i ¡ ; P- I I I \ 0 --;1 i i ' , , p.. I I I I I ! ; , I . , i i I ì : I i , 1 ¡ ; u H I 5001 ~ --; . I ; ! í . , I ! ! \ , I í i : i . i I . , : ¡ I í o - -.. .::-::fI& 5 - 17 , 25 - 34 45 - 54 65 - 74 85+ 0-4 18 - 24 35 - 44 55 - 64 75 - 84 AGE EMPLOYMENT DATA 11 ST. JOSEPH. !v1N APRlL 1999 Table 3-4 provides a breakdown of the racial and family make-up of the Study Area in 1990. . The majority of the population is Caucasian with a few minorities. The largest age groups are the 5-17 year olds followed by the 18-20 year olds and then the 25-44 year aIds. The large 18-20 year old group is attributed to the students of the College of St. Benedicts. The 5-17 year olds and 25-44 year olds indicate a large number of families in the area. TABLE 3-4 St. Joseph Study Area 1990 Demographic Profile Ponulation Count Percent ~ Count Percent Total 7,856 100.0 0-4 598 7.6 Male 3,479 44.3 5-17 1,608 20.5 Female 4,377 55.7 18-20 1,193 15.2 \Alhite 7,736 98.5 21- 24 746 9.5 Black 37 0.5 25-34 1,093 13.9 Asian 55 0.7 35-44 1,030 13.1 Am. Ind. 17 0.2 45-54 616 7.8 . Hispanic 54 0.7 55-59 274 3.5 Other 11 0.1 60-64 209 2.7 65+ 489 6.3 PODulation in: Count Percent Households in: Count Families 5773 73.5 Total Households 2126 Non-families 970 12.3 Family Households 1644 Group Quarters 1113 14.2 A verage Family Size 3.51 Average Household Size 3.17 1990 Census of Population and Housing C1aritas, February 1999 EivIPLOYìv1ENT DATA 12 ST. JOSEPH, MN APRIL 1999 . HOUSEHOLD DATA Households Table 4-1 data is based on Claritas' estimates and projections. According to Table 4-1, the number of households in the Study Area have shown an 11. 7% increase from 1980 to 1990. Households are estimated to have increased another 30.0% by 1998 and are projected to increase another 11.0% by the year 2003. This equates to an increase of 942 households between 1990 and 2003. As a result of the number of households increasing at a faster rate than the population, the household size is projected to decrease slightly through 2003. TABLE 4-1 St. Joseph Study Area 1980-2003 Claritas Household Information 1980 1990 1980-90 1998 1990-98 2003 1998-03 Number Number %Chg. (Est. ) %Chg. (Proj.) %Chg. Population 7,331 7,856 7.2 9,256 17.8 9,889 6.8 Households 1,904 2,126 11.7 2,764 30.0 3,068 11.0 . Persons per Hhld 3.49 3.17 -9.1 2.98 -6.1 2.89 -3.0 In Group Quarters 685 1113 62.5 1022 -8.2 1025 0.3 Source: 1990 Census of Population and Housing Claritas, February 1999 HOUSEHOLD DATA 13 ~- ST. JOSEPH, MN APRlL 1999 Households by Owne../Renter . Figures compiled from the 1990 Census in Table 4-2 show that 83.1 % of the occupied housing units in the Study Area were owner occupied, while 16.9% were rented. Although most college students rent instead of own, they are included in the group quarters population and not as renter occupied households. Estimates and projections of households by tenure are not made available so the 1998 estimates and 2003 projections are calculated using the 1990 owner and renter occupancy rates. TABLE 4-2 St. Joseph Study Area Households by Tenure Total Owner Renter Vacant Year Housing Occupied* 0/0 Occupied* 0/0 Housing U ni ts Units 1990 2171 1767 83.1 359 16.9 45 1998 (Est.) 2826 2300 83.1 467 16.9 59 2003 (Proj.) 3138 2554 83.1 519 16.9 65 * 1998 and 2003 o\\11er-occupied and renter-occupied estimates are calculated using 1990 rental and vacancy rates. . Source: 1990 Census of Population and Housing C1aritas, February 1999 Table 4-3 shows households by family type. The majority of the households in the St. Joseph area are family households, with over 77% of the households falling into that cohort. TABLE 4-3 St. Joseph Study Area 1990 Households by Family Type Total Family Married Male Hhr Female Hhr Non-Family Single Households Households w/Children w/Children w/Children Households Householders 2126 1644 867 33 132 482 293 Source: 1990 Census of Population and Housing Claritas, February 1999 HOUSEHOLD DATA 14 ST.JOSEPH,MN APRIL 1999 . As can be seen in Table 4-4, in 1990, nearly 90% of the units in the Study Area are between two and four bedrooms in size. Nearly two-thirds of households are between two and four people in size. Single person households comprise 13.6% of the population. TABLE 4-4 St. Joseph Study Area 1990 Occupied Households Bedrooms in Persons per occupied unit No. 0/0 household No. 0/0 0 8 0.4 1 292 13.6 1 86 4.0 2 570 26.6 2 463 21.4 3 382 17.8 3 97·1 44.8 4 459 21.4 4 489 22.6 5 349 16.3 5+ 151 7.0 6 83 3.9 . 7+ 11 0.5 Total Households 2168 100.0 Total Households 2146 100.0 Source: 1990 Census of Population and Housing Claritas, February 1999 HOUSEHOLD DATA IS - ST. JOSEPH, MN APRlL 1999 HOUSEHOLDS BY INCOME GROUP . Households bv Income Group At the time this report was compiled, the income limit that could qualify for verY low income (rental assistance) housing for one, two, three and four-person households in Stearns County was $14,200, S16,200, $18,200, and $20,250 respectively. The income limit that could qualify for low income housing for one, two, three, and four-person households in Steams County was $22,700, $25,900, $29,150, and $32,400 respectively. Table 5-1 shows 1990, 1998 and 2003 estimated household income for total households as well as households age 65 and over. The 1998 median household income for the age 65+ households ($22,910) is significantly lower than the median income for all households ($39,677). The median household income is expected to increase from $32,086 in 1990 to S39,677 in 1998 and up to $42,501 in 2003. Likewise, the age 65+ median household income is expected to increase from $19,019 in 1990 to $22,910 in 1998 to $24,235 in 2003. These increases in median household income result in a 32.5% increase for all households and a 27.4% increase in median household income for 65+ households from 1990 to 2003. As a result, these increases in income could change the demand for subsidized housing in the area. . ~.-. HOUSEHOLDS BY INCOME GROtJP 16 t,· ~ r-- . "" - "" ~ "" r/) V) 0 ~ ...... C"1 C"1 - ~ 0 +::5! V) \D 00 C"1 0 .....J ~ 0 ...... C"1 C"1 ...... 00 ...... ë2 I£) 0 ...... \C.c: ~ ~ ~ r/) V) bJ)::s M ~ 0 Ô M 0 00 l"- V) I"- \D C"1 0:: Z V) I"- ...... C"1 V) M "<:t "<:t "<:t ...... ...... N M EA c::> c::> N 0 C"1 00 00 ...... V) r/) ~ 0 V) "0 M 0\ 0\ M I"- Õ ~ 0 \D ...... ...... ...... C"1 .- .- - - ~~ ...... ::s 00 0 0 Ô \D 0\ V) 0 I"- C"1 V) V) 0:: 0\ C"1 .- 00 N N Z 0 ...... "<:t \D V) l"- V) N M "<:t EA 0 0 C'J ~ "<:t r/) ~ 0 I"- M +:E I"- 00 I"- 0 0\ ~ 0 .- C"1 C"1 I"- .- I£) 0 .-< \O.c: ~ OJ) ~ r/) 0 = bJ)::s ...... '00 < 0 Ô \D "<:t \D M 0\ 0\ V) 0\ ;:s :: 0:: Z I"- \D 0 0 C"1 M M N 0 .~ M .-< .- ....... N ....... - 00 EA "0 ~ ::s 0\ ,... 0\ æ ~:9 - 0 ="" ¡." ¡." 00 I"- 00 00 .- 0"" <1;; r/) ~ 0 00 .- "" "0 "<:t 0 .- V) 0 -¡¡;- - >.'- - Q 0 \D .- C"1 C"1 C"1 ...... ,"OQ 0 ...... ].~ . - - I£) ::s ~ ~~ o 2 ¡;.;¡ - e I"- 0.....0 ...:¡rJ)0 ::s "<:t 0\ I"- "-0 G) 0 ô 00 00 N C"1 V) \D oµ.. ~.c:<:,¡ 0:: \D 00 0 I"- 0 .-< l"- e\' '" ~ < c.. :: Z I"- ...... "<:t V) \D l"- N ;:s '" ~ ... C"1 M '" (\ E-<en"O EA c:: .~ 0_ G) æ ~ 0 U_ ..c: 0 N r- N aU - ~ r/) ...... ~ ~ "" ~ 0 "" rJ) r/) +:E 0 ...... N M 0 "<:t 00 - ::s Q C"1 M N ..-< 0 If) 0 ...... 0:: \O.c: G) ~ µ ~ r/) 0\ 3 bJ)::s ...... 0 ~ 0 Ô "<:t 00 00 V) 00 N M o~ en 0:: Z l"- V) 00 \D N ...... N 0\ N ..-< c::> EA 0\ 0\ - 0 -.:::t "<:t ~ "<:t ~ en ~ 0 0\ "0 00 00 V) "<:t - ~ 0 00 ...... N N ...... -.:::t 0 ...... -.c: ~ - ~ ;::J < r/) \D 0 ::s \D 00 0 ..-< "<:t 0 \D 0 ~ 0 0 N 0\ 0\ 0 -.:::t 0 V) CJ 0:: Z .- 0\ N N ...... M \D V) M M UJ EA ¿ 0 ~ 0\ 0\ 0\ 0\ U e 0 0\ 0\ 0\ 0\ 6 0 0 0\ 0\ 0\ 0\ Q) <:,¡ 0 -<:t 0\ -<:t I-< Q) >- :: Ô 0\ 0 a co .- M -<:t l"- t""' Z ... ...... EA EA EA EA ~ 0 en ¿ "0 EA 0 0 0 0 I-< (.) " - 0 .... :::3 c:: .... .... .... .... ,.::: ...,... 0 ,...., ;:;-< .- ~ 0 0 0 0 0 .... '-' - ..c: 0 0 0 0 0 æ - G:1 ~ a r/) .- ..... 0 0 0 0 0 :.a en ::s ~ CIJ 0 V) ":/) 0 0 .... CIJ 0 0 V) Q) ~ 0 Q) .- N M V) I"- ~ -' .-, 0:: 0 ¡....; E-< ~ EA EA EA EA EA - - C/) . 0 ~ ~ ~. ~ "0 000\\0010-000 - _ c:: - M ~ +1 01 "'" "1" I£'¡ 0 - Vi 00 ..- < (¡) ~ C!) ~ ~ ~ 00 \0 0\ ~ M "1" ~ M c:: ooO\MM- 00 ~ 0 ~ (¡).... 01 ~ ~ ~ .::: I:"- ~ ü o "0 O ~ 00 M "1" ~ ~ I:"- 01 "1" __ 1:"-~-"1""1"01 01~ 0-0 ~ ~ .~.... "1" ~ I£'¡ 01 ..c '-0 ~ V'J ~ ~ \0 01 \0 ~ 0\ ~ ~ 0 (¡) '-0 M - M \0 \0 M - 0\ ~ ,... 01 0 ~ ~ ~ ,.... I£'¡ M o I£'¡ tA ü = ~ .- ~ ::: § ~ \0 ~ I:"- 01 \0 01 "1" 01 .~ ~ ._ I£'¡ 01 - "'1" I:"- 00 00 MOO ~ = 0 ("1ì 00" ::r: ~ ,.: ~ -'1j /"""I _ 0_ \£) ~ - - ~ .. ...;- tA æ ~ :..~ :::0\ ;::: ~ ~ .S ~ ~ ~ -~ N;;.-, ~~~-\O"'1"01~M..::2 cri J¡ "0 ~ ~ ~ ~ ~ ~ ('"<") - 005. ~ . C!) :::::1= O~ --- "'1"0:: o ~ ......, 0 ..... ,.., ~ .- , Çj) ~ ~ .......D 0..... I£'¡ M '- ~ :::1 ~-== ~ ~ 0..... o .J. ::.- '" ~ ..... ...... ~ "0 ~ '" 0fJ ~ rJ'J"-' ~ß o '0 ~ ~I 0'\ ~ - ~ - 0'\ "'1" 00 U0'§ C!) ~"!i ~........ 01 00 0'\ ~ ('"<") -- ~ ';';(1) 0 ~ - - OOoU :2 Çj) :::::I _I - ~ t;: 0 I£'¡ M - U :: N ~ .. o 0 ~ 0 U ~ ~ = >, 0\ ~\OM-\001"'1"OMÕ ..c - N-~~~M \OVJ ,.... 0 01 ~ -.... \0 ~ I£'¡ - .g - ~ ~ . ~"1" ~\O -¡ \0 0 \0 0\ 0 \0 ~ ~ ..c ~ ~ 01 0'\ ~ - "'1" 0 0'\ 00 ^' Sf! 0 ........ - M \0 ~ M 0 ...., ;.\, r ("'.I " ,., c:: ..... ~ 01 =:; Õ (¡) M 0 uc:: tA "'" = ~ ~ .- 0 V ..... öD ;.:.) ~ ~ ¿ ,.... ..... 0 . S J2 0'\ 0'\ 0'\ 0'\ U V'J~ <I) 00'\ 0\ 0'\ 0\ Z ~ ~"OOO'\O\O'\O\ ~ - V'J~ ~ Õ 0 0'\ "1" 0'\ ~ 0 0 ~ Z >--;::: J10 ,.... 0 - M "1" ~ ,.... 8 :::: 6ô ~ ü - ~ ~ ~ ~ ::: 0 Ç/) ¿ ,.... .- "0,.. V'J ~ 0 0 0 ,... ..... ü r< r ~~ _0':;' ::: r-4 ...., ..¡....,I ...... ~ 0 ::::: - - ""~"-" 0 - - - 01:: -=~ ~ooooo::: 0 J~ ~=--ooooo ~ cr. ~....:: :!)õ c;:: ~ 0 o~ 0 o~ 0:.;::: w- o (¡) '"' 0... ~ .....0" V'J 0 0 V) 0 V) à3 cr. - ...., -0... ....= (¡) - 01 M ~ r- =:; ....... ..g 9 ..... - ¡..... ,...:¡ tA ~ tA ~ ~ ¿ 0 \ , - - ~ ~~ - ~ . . 0\ 0\ 0\ ~I M M .-. 00 0 .-. 0 \0 ..... 0\ M .-. .-. .-. ..... 0\ ...J ;;2 01 .-. Q... EA <: ~ 01 r- -<:t 0 If) M M \D 00 01 M -<:t M 01 0 - -<:t~ - "<:j'" I£) - r- EA ~ - -<:t 0 \0 "<:j'" If) 01 \D r- 01 .-. If) \0 01 M M 00 0 01 O~ - 0\ I£) 01 1.0 EA ~ \D 0 -<:t .-. If) "<:j'" 01 \0 1.0 0 .--< M If) r- 0\ "<:j'" 0\ 0 M If) - \D I£) -<:t I£) tA O!J Q ::: ~ \D 00 .-. "<:j'" r- 0 \D 0 'en 0 I£) M .-. If) \0 .-. 00 0 0 ;:J .- 0 - 0 If) .-. .-. .-. If) ::r: ::: ..c - 01 "'0 ~ .- I£) If) .... ~ :.. ~ EA æ :.. t.; QO\ < .- 00\ .~ 0\ r'j >. ~ ~ 01 M "'=T .-. .-. "'=T 0\ 0 êa~ . I "'0 ~ ~ 01 \D If) 00 "<:j'" r- If) 1~ I{):::E r- .-. .-. 01 00 ¡;¡;¡-o 0 o 2 ,.;¡íF1~ - \0 A-c~ I{) "<:j'" '+-< ( ) ~ ... ::: M EA O¡¡,. - - < go "'0 en ;:J ~ en ¡q ~"'- c:: ,~ o 0 ~ .-. 01 If) If) If) 00 \D 0 Q) ~ ~.::: ~ 00 01 00 "'=T r- M .--. 0 u_ . ~ If) - .-. - ~ aU - '" 0 0\ íF1 ::: - 00 0\ 0 I£) M ..... == N EA (¡) 00 u a-. .... ::J a-. ~ M .-. If) .-. If) 0 - .-. 0 - N "'=T r- r- If) 01 01 0 r/) 0 01 O\~ - If) I£) - - EA ~I "<:j'" 00 \D "'=T 01 If) 0\ \D \D 00 .-. \D 0 .-. r- r- r- .-. "'=T If) \D r- 01 \Dn Q... 01 0\ :::> M 0 EA 0::: c.? !.!.J ~ 0 0\ 0\ 0\ 0\ U U} 0 0\ 0\ 0\ 0\ Z "0 0 0\ 0\ 0\ 0\ V ..... ~ 0 0\ "<:j'"n 0\ "<:j'" I-< V >-- 0 0 .... 0 M "<:j'" r- t:: '"" Z < ...= .--< .... ..... V .-. tA EA tA EA t:: 0 r:/J ~ ~.È U} EA 0 0 0 0 '- Ü 1""\ ~ 0 .... æ 0 ¡:: ..... ..... ..... ..... ,..::; ....... ... c::: 0 0 0 0 0 ,.... - ~ ::r:: t:: '-' ~ ~ E .!: 0 0 0 0 0 c::: ..... VJ ..... 0 0 0 0 0 :.a ", r/) ::: 0 c::: C/} Ó Ó -' 0 0 c.J ..... C/} If) 0 If) V r/) ..-, =~ 0 V .--< 01 M If) r- :B ::> ¡...; ¡-. ¡.J tA EA tA EA EA 0 èJ:¡ :r: ~ 0\ ~. 0\ ~I 00 I/ N 00 - - - 0 0\ r<") - - 0 - , I/ -< ~ N - €A -< ~ I/ N 0 ..q- - ..q- 7 - QIO ..q- 7 I/ r<") - ¡-... ... - 0\ '"' .... ..q- If) - r- €A -.:r 0 r<") \!;; I/ r<") N - N r- ¡-... - I/ 00 7 r<") 7 \!;; - 01 00 - 0 If) r<") \,Q €A ~ 00 7 - I/ N 0 '-D 7 \,Q ¡-... ...- 7 '-D ¡-... 0 00 N - r<") - 7~ '"' -- 0\ If) 7 If) €A ... .5 õ ~ 0 0\ N \!;; 00 0 I/ \D ~ .- If) \D - '-D ¡-... - 0\ 0\ r<") ~ -- - \D - - - N = '"' r-~ .Q ..... ~ ~ 1I0Il[ If) I/ ~ ¡". -.:r €A ? ¡". t; rO\ <;.:: õO\ ._ 0\ -.:r - ~ 0\ ...- ...- I/ 0\ 0 r<") 0\ ~~ I~~ ~ N '-D 7 \D N r<") ¡-... l~ . Irì== 0 r- ...- - N - O\~ W ..- 0 o ::¡ ..... 00 ::15 ..JIJ)~ If) 7 I'V'\ ... = M €A O~ ~ Ë-:; U"J en ::¡ ~ r.n - ~ .E o 0 ~ 7 N ¡-... 0\ 0\ 00 0\ \D V .~ -- .. :~ M 0\ N ¡-... N 7 I/ I/ 7 U_ ... I/ ...- - ...- 0\ oU _ Vl '"' ~ 0\ IJ) = ..... ...- 0\ 0 If) 7 ~ - ~ €A ..... i¡) M u 0 '- ::J 0 ~ 7 r<") \!;; 00 7 ¡-... '-D '-D 0 ~ ~ I/ r- r- I/ N ...- 00 C/) 0 N - ..... '-Ô If) - - €A ~I 00 0\ \D 0\ r- N I/ ...- \D 0\ r<") 7 00 N N 0 0 - 7 I/ I/ r- I/ lIì,., r<") N ;:) 7 8 €A ::::: 0 ¿ ~ 0 .. 0\ 0\ 0\ 0\ r' .. v - rJJ 0 0\ 0\ 0\ 0\ Z 0 ::2 0 0\ 0\ 0\ 0\ \U - ~ 0 ~ <1) ::: 0 7 0\ 7 Õ ¡:: >- Z - ,.... 0 ...- r<") ..q- r- ,.... Õ c::: "0 ...- €A €A €A €A ::: ¿ "'0 ~ €A ü C/) - 0 0 0 0 Õ ::: a .....: 0 ,...J ,.... -- ..... -- -- - ~ 0 æ ~ ~ :::: 0 0 0 0 0 ,.... 0 ,.... 0 0 0 0 0 .§ ." -- Šl ~ VJ 0 0 c 0 0 =< W rJJ '"0 ·V .~ ~ õ U') 0 0 I/ C lr, <1) :r; - -, ~ ...- N r<") lr. ¡-... ¿: ;:) ..... - ¡- ,.J €A €A 'iA 'iA 'iA '""' ..- ~ è/:¡ - ,.- ¡ t' ST. JOSEPH, MN APRIL 1999 . BUILDING PERMITS Studying the number of building permits for a given area can help identify the current building trends for that area. Table 6-1 details the nwnber of building permits issued in the city of St. Joseph from 1990 through 1998. As Table 6-1 indicates, the city ofSt. Joseph has shown several single-family units and some multi-family units since 1990. It is important to remember that these figures do not represent the growth in the abutting townships. TABLE 6-1 Building Permits 1990-1998 City of St. Joseph Multiple Number Total Number Year Sino-Ie Familv Familv of Units of Units 1990 8 0 0 8 1991 5 0 0 5 1992 21 0 0 21 1993 33 2 24 57 1994 24 1 15 39 . 1995 22 0 0 22 1996 29 _. 0 0 29 1997 38 0 0 38 1998 22 1 20 42 Total 202 4 59 261 Source: City of St. Joseph, 1999 Table 6-1 also indicates that over the past 9 years there have been 261 housing units constructed of which 202 have been single-family and 59 multi-family. Of all new housing units constructed since 1990,22.6% have been multi-family units. Of the multi-family units, 39 units are used for student housing and 20 units are assisted living which will open in April 1999. With a 1990 rental rate of 29.8% in the city of St. Joseph, the multi-family units added since 1990 do not adequately provide for the needs of the community. BUILDING PERMITS 21 ~~ ST. JOSEPH, MN APRIL 1999 HOUSING STOCK . Of the 2126 occupied housing units in the Study Area in 1990, 83.1 % were owner occupied, with 16.9% being rented. However, within the city of St. Joseph the ratio was 70.2% owner occupied and 29.8% being rented. Table 7-1 provides a detailed breakdovm of housing mix, year built, and the year the householder moved in as recorded by the 1990 Census. The most common housing structure is an independent detached single-family unit. In 1990, the majority of occupied housing units (75.4%) were detached single unit structures, presumably one-family houses. The largest percentage of units (40.4%) in the St. Joseph Study Area were built in the 1970's and the greatest percentage of householders moved into their homes during the middle 1980's. Interviews with local Realtors reveal the normal listing time to sell a home is about 60 days. The average listing price of existing housing is around $90,000. Newly constructed homes sell from around $96,000 to $180,000. There are very few single-family homes for rent in the city. Any that become available are usually rented by students right away. As is shown in Table 7-2, the median housing value was $65,076 for 1990 and the median monthly rent was S353 per month. . TABLE 7-1 St. Joseph Study Area 1990 Occupied Housing Stock Units in Structure Number Percent Units bv Year Built Number Percent 1, Detached 1600 75.4 1989-90 85 4.0 1, Attached 85 4.0 1985-88 198 9.3 2 Units 20 0.9 1980-84 260 12.3 3 to 4 units 14 0.7 1970-79 858 40.4 5 to 9 units 93 4.4 1960-69 254 12.0 10 + units 81 3.8 1950-59 141 6.6 Other 229 10.8 1940-49 44 2.1 1939 or Before 282 13.3 HOUSING STOCK 22 t<__-_~ ST. JOSEPH, MN APRIL 1999 . TABLE 7-1 (cont.) St. Joseph Study Area 1990 Occupied Housing Stock Year Householder Moved In Number Percent 1989-90 362 17.1 1985-88 619 29.2 1980-84 291 13.7 1970-79 499 23.5 1960-69 178 8.4 1959 or Earlier 173 8.2 Source: 1990 Census of Population and Housing Claritas, February 1999 TABLE 7-2 . St. Joseph Study Area 1990 Housing Values and Rents Housing Monthly Values ($) Count Percent Rent ($) Count Percent <25K 14 1.2 <250 64 19.4 25-49.9K 141 12.5 250-349 90 27.3 50-74.9K 668 59.3 350-499 82 24.8 75-99.9K 231 20.5 500-749 43 13.0 100-149.9K 60 5.3 750-999 31 9.4 150-199.9K 10 0.9 1,000 + 5 1.5 200-249.9K 2 0.2 no cash rent 15 4.5 250K + 0 0.0 Median $65,076 Median rent $353 Source: 1990 Census of Population and Housing Claritas, February 1999 HOUSING STOCK 23 .-. ~ ST. JOSEPH, MN APRIL 1999 People living in housing lacking complete plumbing facilities, housing lli1Îts having 1.01 or more . persons per room, and 20% of the housing units built before 1939 are considered to be living in substandard housing. Mobile homes are considered to be temporary housing by the Census Bureau. Substandard and temporary housing is housing people should be encouraged to move ITom to upgrade their lifestyle and standard of living. It has been found that in markets where low and moderately priced units have been constructed, people will move out of these homes into new affordable housing as it is made available. TABLE 7-3 St. Joseph Study Area 1990 Substandard Indicators Lacking 20% 1.01 or Complete Built More Plumbing Before Persons Mobile Facilities 1939 Per Room Homes 1990 Stock 19 56 55 255 Source: 1990 Census of Population and Housing Claritas, February 1999 . HOUSING STOCK 24 ST. JOSEPH, MN APRIL 1999 . RENTAL HOUSING SURVEY Existing housing in the St. Joseph area consists of private homes, market rate apartments and subsidized apartments. These are the typical housing types found in similar communities across the country. There are over 220 apartment units in the St. Joseph Study Area. The current market rate rents vary from $175 for a I-bedroom to $1050 for a 5-bedroom unit. Subsidized rents range from $331 to $621 or 30% of income. There are 20 assisted living units which will open in April 1999 with rents ranging from $2000 to $3000. We have broken down the apartment complexes by subsidized housing and market rate facilities. There are 16 elderly-designated subsidized units in St. Joseph as well as 60 general occupancy subsidized units. Multiple attempts were made to contact the apartment owner/manager of every apartment building with four or more units within our Study Area. We have found all complexes to be full. The only vacancies are in Arlington Place which has not opened yet. Vacancies usually fill quickly in all types of apartment units including rental homes. The overall vacancy rate for the St. Joseph Area was 2.1 % in 1990. Housing units for occasional use are also counted as vacant which includes cabins and lakehomes. The current vacancy rates for interviewed properties is virtually 0.0%. These vacancy rates are way below the industry standard accepted vacancy rate of 5.0% which allows for choice oflocation, amenities and rents. - ~ A complete apartment breakdown can be found in Table 8-1 on the following pages. RENTAL HOUSING SURVEY 25 ST. JOSEPH, MN APRIL 1999 TABLE 8-1 . Market Rate Rental Housing St. Joseph Study Area No. of Vacancy/ Name unitsl Rent Wait Comments Bed mix Market Rate Der Wohn Platz 10 - 1 bed $175-$200 o vac. Built in 1973. Water included. (general occupancy) 4 - 2 bed $400 Common laundry. AC. Open parking. Meadowlark Apartments 1 - 1 bed $375 o vac. Built in 1980. Heat and water (general occupancy) 35 - 2 bed $435 included. Dishwashers. Garbage disposals. Garages $35/month. W. Minnesota St. 2 - 1 bed $300 o vac. Heat, water and electric included. (general occupancy) 1 - 2 bed $500 wait list AC. Laundromat across street. I - 3 bed $660 Mostly students. I - 5 bed $1050 Wilshire Apartments 5 - 1 bed $380 o vac. Built in 1970. Common laundry. (general occupancy) 25 - 2 bed $4l8 Heat and water included. AC. 1 - 3 bed $450 Garages $25/month. Campus Park Villas 24 - 4 bed $250 per o vac. Built in 1994. Heat and water (student) included. Washer and dryer. - person Dishwashers. Garages $30/month. -. Cable TV. Two baths. Campus Park Townhomes 15 - 5 bed $265 per o vac. Built in 1994. Heat and water (student) person included. Washer and dryer. Dishwashers. Plug-ins. Cable TV. Two baths. Arlington Place 20 - 1 bed $2000- 8 vac. Built in 1998-99. Assisted living (ass isted living) $3000 opening in April 1999. Sleeping rooms. Many amenities including 24- hour staff, emergency, meals, etc. Subsidized CloverdaIe Townhomes 26 - 2 bed $583 o vac. Built in 1980's. Common laundry and (general occupancy) 10 - 3 bed $621 long wait hook-ups. Garages $30/month. 3 playgrounds. Public Housing l2 - 3 bed 30% of o vac. Built in 1995. 1 Y2 baths. Garages (general occupancy) illcome included. Hollow Park Apartments 2 - 1 bed $33l o vac. Built in 1975. Common laundry. (genera/occupancy) 10 - 2 bed $363 Open parking. Rural Development. St. Joseph Apartments 15 - 1 bed $425 o vac. Built in 1987. Water included. (senior) 1 - 2 bed $465 2 year wait Community room. Common laundry. Plug-ins. 10 units Rural Development. Source: AdMark Resources April 1999 RENTAL HOUSING SURVEY 26 L'~ . ST. JOSEPH, MN APRIL 1999 . HOUSING DEMAND SUBSIDIZED HOUSING DEMAND (Multi-family) General Occupancy Low to Moderate Income Housing: The very low (rental assistance) income limits from the U.S. Department of Housing and Urban Development for Steams County for a three-person household is $21,050. This being the case, as many as 648 of the 2764 (23.4%) households in the Study Area may qualify for very low income (rental assistance) housing subsidies. That figure represents the number of households with incomes under $21,050 in 1998. The low income limit guideline for a three-person household from the U.S. Department of Housing and Urban Development for Steams County is $33,700. We fmd as many as 1126 of the 2764 (40.7%) households in the Study Area may qualify for low income housing subsidies. That figure represents the number of households with incomes under $33,700 in 1998. The very low (rental assistance) income limits from the U.S. Department of Housing and Urban Development for Steams County for a four-person household is $23,400. This being the case, as many as 765 of the 2764 (27.7%) households in the Study Area may qualify for very low . income (rental assistance) housing subsidies. That figure represents the number of households with incomes under $23,400 in 1998. The low income limit guideline for a four-person household from the U.S. Department of Housing and Urban Development for Steams County is $37,450. We fmd as many as 1280 of the 2764 (46.3%) households in the Study Area may qualify for low income housing subsidies. That figure represents the number of households with incomes under $37,450 in 1998. Using the 16.9% Study Area renter occupancy rate and multiplying it by the number of households which qualify for a category such as 648 for very low and 1126 for low income three- person households and 765 for very low and 1280 for low income Jour-person households, we find a demand for up to 110 very low income (rental assistance) or 190 low income three-person units or 129 very low income or 216 low income four-person units. Currently there are 76 subsidized units in the St. Joseph Study Area, 16 of which are designated for elderly households. To detennine the actual number of additional low to moderate income general occupancy units needed, we subtract 60 (existing subsidized units) from each category. Therefore, demand analysis shows demands for up to an additional 50 very low income (rental assistance) or 130 low income three-person units or 69 very low income or 156 low income four- person units. In addition, there is a waiting list of273 names on a Section 8 subsidized housing waiting list - with the Steams County Housing and Redevelopment Authority. - HOUSING DEMAND 27 ~ ST. JOSEPH, MN APRlL 1999 Elderly Low to Moderate Income Housing: . The very low (rental assistance) income limits from the U.S. Department of Housing and Urban Development for Steams County for a one-person household is $16.400. This being the case, as many as 130 of the 376 (34.6%) age 65+ households in the Study Area may qualify for very low income (rental assistance) housing subsidies. That figure represents the number of elderly households with incomes under $16,400 in 1998. The low income limits from the U.S. Department of Housing and Urban Development for Steams County for a one-person household is $26,200. As many as 231 of the 376 (61.4%) age 65+ households in the Study Area may qualify for low income housing subsidies. That figure represents the number of elderly households in the Study Area with incomes below $26,200 in 1998. The very low (rental assistance) income limits from the U.S. Department of Housing and Urban Development for Steams County for a two-person household is $18,700. This being the case, as many as 156 of the 376 (41.5%) age 65+ households in the Study Area may qualify for very low income (rental assistance) housing subsidies. That figure represents the number of elderly households with incomes under S 18,700 in 1998. The low income limit guideline for a two-person household from the U.S. Department of Housing and Urban Development for Steams County is $29,950. We fmd as many as 249 of the . 376 (66.2%) age 65+ households in the Study Area may qualify for low income housing subsidies. That figure represents the number of elderly households with incomes under $29,950 in 1998. Using the 13.3% Study Area age 65+ renter occupancy rate and multiplying it by the number of households which qualify for a category such as 130 for very low income and 231 for low income one-person households and 156 for very low and 249 for low income two person households, we find a demand for up to 17 very low income (rental assistance) or 31 low income one-person units or 21 very low income or 33 low income two-person units. Currently there are 16 totally subsidized elderly-designated units in the St. Joseph Study Area. To determine the actual number of additional subsidized units needed, we subtract 16 (existing elderly subsidized units) from each category. Demand analysis shows demand for up to 1 very low income one-person unit, up to 15 low income one-person units, up to 5 very low income (rental assistance), and up to 17 low income two-person units. - - HOUSING DEMAND 28 \. i ST. JOSEPH, MN APRIL 1999 . Tables 9-1 through 9-4 on the ensuing pages show demand based on HUD income limits for a tax credit project. Demands are shown for 50% of median income levels and 80% of median income levels for all households and for households aged 65+. Table 9-1 shows w1it demand by bedroom size at 50% ofthe median income level. Row 1 shows the number of 1998 rental households based on household size. Row 2 indicates the fair market rent by bedroom size and Row 3 shows the income necessary to afford the fair market rents. Row 4 indicates the income level in which a particular household size can qualify according to HUD tax credit guidelines. The percentage of eligible households in Row 5 is the percentage of all households with incomes between the income guidelines in Rows 3 and 4. Claritas 1998 household incomes are used for this purpose. That percentage is then applied to the number of households in Row 1. The percentage of income eligible households in Row 5 multiplied by the number of rental units in Row 1 gives us demand by bedroom size in Row 6. Finally, the current number of tax credit units identified in Row 9 is subtracted from the demand . in Row 8 to provide us with the projected unmet demand by bedroom size for the indicated income level. Table 9-2 is calculated with the same format as Table 9-1, however it shows demand based on a 80% of median income level. Tables 9-3 and 9-4 show demands for bedroom size and income levels based on the age 65+ population. Both Tables are calculated using the same fonnat as Table 9-1. Table 9-3 is based on 50% of median income level and Table 9-4 is based on 80% of median income level. What should be noted in Tables 9-1 through 9-4 is that although there is a large need for additional multi-family rental units, it is primarily for subsidized general occupancy and market rate housing. Those households which would qualify for tax credit housing appear to have the majority of their needs currently being met. HOUSING DEMAND 29 ST. JOSEPH, MN APRIL 1999 TABLE 9-1 . Demand for Rental Units at 50% Level based upon 1998 income data One Bedroom Two Bedroom Three Bedroom Estimates Estimates Estima tes 1. 1998 Rental Households 79 164 99 2. Fair market rent $439 $526 5608 3. Income necessary to afford FMR S15,050 $13.800 $17,300 4. Income limit at 50% of median $17,550 $21,050 $24.325 5. Income eligible households 4.2% 11.8% 15.9% 6. Demand by bedroom size .., 19 16 j 7. Less current and planned number 0 0 0 of general occupancy units within income limits 8. Proìected unmet demand 3 19 16 TABLE 9-2 Demand for Rental Units at 80% Level . based upon 1998 income data One Bedroom Two Bedroom Three Bedroom Estimates Estimates Estima tes 1. 1998 Rental Households 79 l64 99 2. Fair market rent $702 $842 $974 3. Income necessary to afford FMR $24,069 $28,869 $33,394 4. Income limit at 80% of median $28,075 $33,700 $38,950 5. Income eligible households 5.2% 5.7% 8.4% 6. Demand by bedroom size 4 9 8 7. Less current and planned number 0 0 0 of general occupancy units \vithin income limits 8. Proiected unmet demand 4 9 8 ,- HOUSING DEMA1\TD 30 , ì. ST.JOSEPH,MN APRIL 1999 . TABLE 9-3 Demand for Age 65+ Rental Units at 50% Level based upon 1998 income data One Bedroom Estimates Two Bedroom Estimates 1. 1998 Age 65+ Rental Households 40 10 2. Fair market rent $439 $526 3. Income necessary to afford FMR $15,050 $13,800 4. Income limit at 50% of median $17,550 $21,050 5. Income eligible age 65+ households 7.3% 21.0% 6. Demand by person/Hh 3 2 7. Less current and planned number of 0 0 general occupancy units within income limits 8. Proiected unmet demand 3 2 TABLE 9-4 Demand for Age 65+ Rental Units at 80% Level based upon 1998 income data . One Bedroom Estimates Two Bedroom Estimates I. 1998 Age 65+ Rental Households 40 10 2. Fair market rent $702 $842 3. Income necessary to afford FMR $24,069 $28,869 4. Income limit at 80% of median $28,075 $33,700 5. Income eligible 65+ households 10.3% 6.2% 6. Demand by person/Hh 4 1 7. Less current and planned number of 0 0 general occupancy units within income limits 8. Proiected unmet demand 4 1 - HOUSING DEMAND 3l _. ST. JOSEPH, MN APRIL 1999 MARKET RATE HOUSING DEMAND (Multi-family) . General Occupancy Market Rate Housing To determine General Occupancy Market Rate housing demand, we have taken the total 1990 to 1998 income eligible households at rent levels of $400 to $750 and multiplied by the 1990 rental occupancy rate for the St. Joseph area. Then we subtracted the number of rental units built since 1990 to determine additional units the market could support. The same calculation was used from 1998 to 2003 as well. There are currently 86 general occupancy market rate apartments existing in St. Joseph. We must take into consideration that there are a few additional single unit rentals not included in this calculation. These would include some units of less than 4 apartments. Also, some market rate apartment units are occupied by residents receiving subsidies. There is a 16.9% rental rate in the St. Joseph Study Area and a 29.8% rental rate in the city of St. Joseph. . - - HOUSING DEMAND 32 t,-., ST. JOSEPH, MN APRIL 1999 . TABLE 9-5 Increased Demand by Income Level St. Joseph Study Area 1990-1998 Minimum 1990 1998 1990 to Hh plus Subtotal Demand Income Income Projected 1998 Change vacancy* Demand mmus Rent Required Eligible Income Change in times Area (5% of from 1990 constructior Level to Support H'holds Eligible Eligible Rental new Hh to 1998 since 1990 Rent Level H'holds H'holds Rate of growth) (39) 29.8% $400 $16,000 1715 2354 639 190 10 200 161 $425 $17,000 1673 2307 634 l89 9 198 159 $450 $18,000 l630 2261 631 188 9 197 158 $475 $19,000 l588 2214 626 187 9 196 157 $500 $20,000 l545 2168 623 l86 9 195 156 $525 $21,000 l508 2118 610 l82 9 191 152 $550 $22,000 l472 2068 596 178 9 187 148 $575 $23,000 1435 2019 584 l74 9 183 144 . $600 $24,000 1399 1969 570 170 8 l78 139 $625 $25,000 1362 1919 557 166 8 184 145 $650 $26,000 1330 1887 557 166 8 184 145 $675 $27,000 1299 1855 556 166 8 184 145 $700 $28,000 l267 1823 556 166 8 l84 145 *Vacancy includes the number of additional units the current market could absorb and still remain below a 5% vacancy rate which is considered normal for a healthy rental market. Source: 1990 Census of Population and Housing Claritas, February 1999 The table shows there is currently an unmet demand of up to 161 units of market rate apartments. Only 39 units of market rate rental units have been constructed since 1990 and those units are rented by students. If these units are not considered for general occupancy rental housing, there would be an unmet demand of up to 200 general occupancy market rate units. - - \ HOUSING DEMAND 33 ~ \ ~ ST. JOSEPH. lvfN APRIL 1999 TABLE 9-6 . Increased Demand by Income Level St. Joseph Study Area 1998-2003 Minimum 1998 2003 1998 to 2003 Hh Change plus Total Income Income Projected Change in times Area vacancy* Demand Rent Required Eligible Income Eligible Rental Rate (5% of new from 1990 to Level to Support H'holds Eligible H'holds of29.8% Hh grovith) 1998 Rent Level H'holds $400 $16,000 2354 2634 280 83 4 87 $425 $17,000 2307 2586 279 83 4 87 $450 $18,000 226l 2539 278 83 4 87 $475 $19.000 2214 2491 277 83 4 87 $500 $20.000 2168 2444 276 82 4 86 $~Î - $21,000 2118 2392 274 82 4 86 )-) $550 $22,000 2068 2340 272 81 4 85 $575 $23,000 2019 2289 270 80 4 84 $600 $24,000 1969 2237 268 80 4 84 . $625 $25,000 1919 2185 266 79 4 83 $650 $26,000 1887 2143 256 76 4 80 $675 $27,000 l855 210l 246 73 4 77 $700 $28,000 l823 2059 236 70 4 74 *Vacancy includes the number of additional units the current market could absorb and still remain below a 5% vacancy rate which is considered normal for a healthy rental market. Source: 1990 Census of Population and Housing Claritas, February 1999 Table 9-6 shows a potential demand for up to 87 additional rental units from 1998 to 2003. This is in addition to the pent up demand from 1990 to 1998. Households making $16,000 or more show the greatest increase in numbers, therefore they show the greatest demand. - - HOUSING DEMAND 34 t: -~ ¡ I I ST. JOSEPH, MN APRIL 1999 . Elderly Market Rate Housing According to the 1990 Census, there were 359 renter-occupied households in the Study Area. Of these, approximately 36 were occupied by age 65+ households. For mature market housing demand, we have taken the change in 1990 to 1998 income eligible households at the various rent levels and multiplied by the city of St. Joseph age 65+ renter occupancy rate of25.5%. We then subtracted any senior market rate tmits built since 1990 to calculate estimated demand for mature market rentals. It is important to note that market rate demand estimates for general occupancy as well as age 65+ markets do not take into consideration potential tenants currently living in subsidized housing nor does it accotmt for the number of potential renters currently living elsewhere due to a lack of available housing. Senior households making up to $33,700 per year qualify to live in subsidized housing, therefore, some of this demand may have been satisfied by subsidized housing. . - HOUSING DEMAND 35 1 ST. JOSEPH, MN APRIL 1999 TABLE 9-7 . Increased Demand by Income Level St. Joseph Study Area Age 65+ 1990-1998 Minimum 1990 1998 1990 to Hh plus Subtotal Demand Income Income Projected 1998 Change vacancy* Demand mlllUS Rent Required Eligible Income Change in times Area (5% of from 1990 constructìor Level to Support H'holds Eligible Eligible Rental new Hh to 1998 since 1990 Rent Level H'holds H'holds Rate of growth) (0) 25.5% $400 $16,000 161 250 89 ..,~ 1 24 24 -j $425 $17,000 l52 239 87 22 1 23 23 $450 $18,000 144 228 84 21 I 22 22 $475 $ 19.000 136 217 81 2l I ..,.., 22 $500 $20,000 128 206 78 20 I 21 21 $525 $21,000 119 195 76 19 1 20 20 $550 $22,000 III 184 73 19 I 20 20 $575 $23,000 103 173 70 18 1 19 19 $600 $24,000 94 162 68 17 1 18 18 . $625 $25,000 86 l51 65 l7 I 18 18 $650 $26,000 84 l46 62 16 I 17 17 $675 $27,000 8l 141 60 15 I 16 16 $700 $28,000 79 137 58 15 I l6 16 *Vacancy includes the number of additional units the current market could absorb and still remain below a 5% vacancy rate which is considered normal for a healthy rental market. Source: 1990 Census of Population and Housing Claritas, February 1999 There is currently an unmet demand of up to 24 senior market rate apartments in the St. Joseph Study Area. The new 20 units of assisted living is not subtracted from this demand because those units are senior units with services and rents do not range from $400 to $700. - HOUSING DEMA1\TD 36 \ . ST. JOSEPH, MN APRIL 1999 . TABLE 9-8 Increased Demand by Income Level St. Joseph Study Area Age 65+ 1998-2003 Minimum 1998 2003 1998 to 2003 Hh Change plus Total Income Income Projected Change in times Area vacancy* Demand Rent Required Eligible Income Eligible Rental Rate (5% of new from 1998 to Level to Support H'holds Eligible H'holds of25.5% Hh growth) 2003 Rent Level H'holds $400 $16,000 250 315 65 17 I 18 $425 $17,000 239 303 64 16 1 17 $450 $18,000 228 290 62 16 1 17 $475 $19,000 217 278 61 16 I 17 $500 $20,000 206 . 265 59 15 1 16 $525 $21,000 195 252 57 IS I 16 $550 $22,000 l84 240 56 14 I 15 $575 $23,000 l73 227 54 14 1 15 $600 $24,000 162 215 53 14 I 15 . $625 $25,000 151 202 51 13 1 14 $650 $26,000 146 196 50 13 1 14 $675 $27,000 141 l89 48 l2 1 13 $700 $28,000 137 183 46 12 1 13 *Vacancy includes the number of additional units the current market could absorb and still remain below a 5% vacancy rate which is considered normal for a healthy rental market. Source: 1990 Census of Population and Housing Claritas, February 1999 There will be a possible need of up to 18 additional senior market rate units in St. Joseph ITom 1998 to 2003. HOUSING DEMAND 37 r.-~ ~ . , ST. JOSEPH, MN APRIL 1999 Elderly Market Rate Congregate Housing (Senior Housing with services) . 1. There are approximately 326 owner occupied households within the St. Joseph Study Area in \vhich the householder is 65 years or older as identified from Claritas and the rental rate in the 1990 census. 2. There are approximately 50 renter occupied households within the St. Joseph area in which the householder is 65 years or older as identified from Claritas and the rental rate in the 1990 census. 3. Historical industry standards indicate that a 2 to 3 percent penetration rate in the total potential market for apartments is an "attractive" assumption for financing. This 2 to 3 percent assumption is based on a competitive market environment in which choice is available. 4. Senior housing projects that have been developed and marketed have reported a relatively consistent experience of approximately 15-20 percent of their occupants coming from outside of the market area. This may be due to older persons moving back from other locations andíor middle aged children in the area having their parents move into the area to be near them for support and care, if needed. In the St. Joseph Study Area three percent of the owner occupied elderly households will move into such a project. We are assuming that all elderly who own a home would be income eligible . for a moderate or middle income oriented market rate project. We are also assuming the higher market penetration rate because of the lack of present housing for seniors on the market. Three percent of the owner occupied elderly households in the St. Joseph Study Area (326 households) would be 10 units. In the St. Joseph Study Area there are approximately 50 renter occupied elderly households. When the subsidized units are subtracted from this figure (16), it leaves a total of 34 units. The subsidized units are left out because they are considered to meet the requirements for those elderly with lower incomes. There are no congregate units in St. Joseph, however there are 20 new units of assisted living. Subtracting those units from the 34 remaining leaves 14 rental units. A one percent penetration rate is assumed among the remaining elderly rental households (14 rental households) in the market area. One percent of these households would be 0 units. Finally, we are assuming that approximately 20 percent of the units will be filled by persons returning to the area for retirement or moving to the area to be near their children. An additional 20 percent added to the total of 10 units thus far identified for the Study Area will be 2 units. The above unit projections (10, 0, 2) when added together, represent a total of 12 units for the St. Joseph Study Area. - HOUSING DE:iv1AND 38 ST.JOSEPH,MN APRIL 1999 . A 1989 Senior Study conducted by the Wilder Foundation found that 2% of persons between the ages 65 to 74, and 8% of persons over age 75 live in senior housing. Senior housing is defined as housing for older adults only and does not include nursing homes or other institutional settings. It has also been identified that a senior must have an annual income in excess of$15,000 to be able to afford to live in market rate congregate housing. Taking these assumptions into consideration, we find the following for the Study Area: St. Joseph Area 1998 Households Age 65-74 221 Income Eligible (85.5%) 189 Utilization (2.0%) 4 Households Age 75+ 155 Income Eligible (46.5%) 72 Utilization (8.0%) 6 . Move into area (15%) 2 TOTAL 12 Thus, the projections would indicate that the St. Joseph Study Area could support a market rate congregate housing project of up to 12 units. The typical draw area for a congregate project is greater than the identified Study Area. Therefore the identified demand is actually underestimated. - - HOUSING DEMAND 39 , . ST. JOSEPH, MN APRIL 1999 STUDENT HOUSING . Most College of St. Benedict or St. Jo1m's University students live on campus with nearly all of the available campus housing being occupied. In addition all of the off campus student specific housing is occupied in St. Joseph. In fact, the number of full-time students at the College of St. Benedict and St. Jo1m's minus students living on campus and minus the students living in student apartments off campus in St. Joseph still leaves 600 full-time students who do not live in student housing on or off campus. St. John's students can be included in this equation because some of those students already live in St. Joseph and there is a shuttle service between the College of St. Benedict and St. Jo1m's University. Realtors have also stated that students rent any rental homes when they become available. Table 9-9 Enrollment and Available Housing Minnesota Independent 4-year Colleges Accommodations Students living in Full-time Part-time available available College Students Students for students accommodations Augsburg 1878 409 840 736 Bethel 2260 59 1479 1496 . Carleton 1858 0 1565 1525 Concordia (Moorhead) 2858 0 1785 1703 Gustavus Adolphus 2366 52 1900 1900 Hamline 1449 53 757 706 Macalaster 1695 34 1189 1206 St. Benedict 1911 69 1503 1440 St. Catherine 1733 338 648 581 St. John's 1630 66 1331 1324 St. Mary's 1314 353 1199 1075 St. Olaf 2829 16 2679 2679 St. Scholastica 1210 173 681 658 St. Thomas 4278 610 1750 1630 Peterson's 4-year Colleges, 1998 - ~ HOUSING DEMAND 40 ~ -~ ST. JOSEPH, MN APRIL 1999 . DEMAND FOR SINGLE FAMILY HOMES TO PURCHASE If we look at growth of single family units from the 1990 Census and look at the building pennits of single family housing, we can estimate an annual growth rate. Total growth during this time period is divided by 9 years to give us a projected annual growth rate. In 1980, there were 1512 owner-occupied housing units in the S1. Joseph Study Area. In 1990 that number increased to 1767. According to the City of S1. Joseph's building pennits, 202 single-family homes have been built from 1990 to 1998. This is an average of22 ~ new single-family homes constructed each year within the City of S1. Joseph. Also, there is no evidence of shortage of space or land availability. The City of S1. Joseph and the surrounding townships have an annexation agreement to promote the development of additional housing. These figures would indicate that the S1. Joseph area should be able to continue to support an average of20 to 25 single-family units per year over the next five years for a total of 100 to 125 single-family units in the St. Joseph Study Area by the year 2003. Another option is to create alternative housing options in St Joseph such as patio homes and town houses. . Twenty percent of these single-family homes can be occupied by people coming in from outside the Study Area. - - HOUSING DEMAND 41 ~ ST. JOSEPH, MN APRlL 1999 SUMMARY & RECOMMENDATIONS . If we look at past growth as an indication of future need, we can see that between 1990 and 1998 there is much pent up demand for market rate rental housing for both general occupancy and senior units. The demand will continue into 2003 as well. The reason for such high demand is the increasing household incomes and the lack of available rental housing. There currently are no vacancies and no additional general occupancy rental units have been constructed for nearly 20 years. These tables do not take into consideration the replacement of the 130 substandard housing units in the S1. Joseph Study Area nor the 255 mobile homes in the Study Area which are considered to be temporary housing by the Census Bureau. Employment and industry is very stable in S1. Joseph. According to employers, many employees would possibly move into St. Joseph or the S1. Joseph Study Area if more housing were available. The aging population will also have a factor in housing needs for S1. Joseph. As can be seen in the demand tables, there is a current unmet demand for up to 12 units of congregate apartment units. The age 75 and over population is expected to more than double from 1990 to 2003. Rather than focusing solely on traditional single-family homes, patio homes in twin home or quad styles should also be explored in S1. Joseph. These types of homes have been very successful in cities of similar sizes and settings. These types of homes would keep construction . costs down. They would also make more affordable housing available by allowing current residents to put their home up for sale or rent when moving into a new patio home. These patio homes could both be for sale and rent. Household incomes in the area suggest a lack of quality townhomes and/or patio homes. Please be aware, that in order to achieve some of the suggested rents, you will need to fInd some type of development incentives. These incentives could include any combination of the following: donated land, tax increment fmancing, donated utilities, tax credits, rent subsidies, low interest rates, longer loan periods or gap fmancing. Off campus student housing has been successful in that there are no vacancies in those units, however students still need to rent other general occupancy apartment units and rental houses. Because of the lack of general occupancy housing, construction of24 to 36 two bedroom and three bedroom apartments can help fIll the void. Based on current population trends, household incomes, employment indicators, existing housing and vacancy rates, you may pursue 12 to 24 two bedroom patio homes focused towards the empty nester or young elderly population. Due to the demand indicated by the age 65+ segment of the population, you may pursue up to 12 units of one and two bedroom senior apartments. - - SUìvllv1ARY & RECOMMENDATIONS 42 ~ t . ST. JOSEPH, MN APRIL 1999 . Based upon the preceding fmdings, which includes current population trends, household incomes, employment indicators, existing housing and vacancy rates, we recommend development of the following projects phased in over the next three to five years: HOUSING TYPE NO. OF UNITS LAYOUT SQ. FT. RENT Student Housing 24 4 bedroom 1300 $1000-$1200 General occupancy 24 to 36 2 and 3 bedroom 900-1200 $550-$650 apartments (market rate) General occupancy 12 to 16 1 and 2 bedroom 700-900 $450-$600 apartments (market rate) Empty nester/ 12 to 24 2 bedroom / 1 bath 900-1200 $650-$750 Young Elderly 2 bedroom / 2 bath townhomes/patio homes (market rate) Senior Apartments 12 1 and 2 bedroom 600-800 $500-$575 . (market rate) The conclusions reached in this analysis are based upon our present knowledge of the housing industry, results of our research and the conditions at the time of the study. It assumes that information and numbers supplied to us are accurate and represent the true situation in the market study area. The estimated results are based upon competent and efficient management and effective marketing and presume no significant change in the competitive position of the housing industry in the immediate area. This study does not include the possible impact of governmental restrictions, zoning, environmental regulations, licensing requirements, financing interest rates or other such matters except as disclosed in tlús report. This report has been prepared primarily for your use and guidance in - determining the feasibility of the project in relation to its costs and for possible use in securing mortgage fmancing. - © 1999 AdMark Resources SUMMARY & RECOMMENDATIONS 43 CITY OF ST. JOSEPH St. Joseph, Minnesota MEMORANDUM ON ACCOUNTING POLICIES AND PROCEDURES AND INTERNAL CONTROL December 31,1998 ß~ Keln, DeWentel, Viele, Ltd. Certified Public Accountants . March 10, 1999 Honorable Mayor and Members of the City Council City of 81. Joseph 81. Joseph, Minnesota The accompanying memorandum includes recommendations for improvement of accounting procedures and internal accounting control measures that came to our attention as a result of our audit of the financial statements of the City of 81. Joseph, Minnesota, for the year ended December 31, 1998. The matters discussed herein were considered by us during our audit and they do not modify the opinion expressed in our independent auditors' report dated March 10, 1999, on such statements. In planning and performing our audit of the fmancial statements of the City of 81. Joseph, Minnesota, for the year ended December 31, 1998, we considered its internal control in order to determine our auditing procedures for the purpose of expressing our opinion on the fmancia1 statements and not to provide assurance on internal control. However, we noted certain matters involving internal control and its operation that we consider reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of internal controls that, in our judgment, could adversely affect the City's ability to record, process, summarize and report on financial data consistent with the assertions of management in the financial statements. The following pages distinguish among reportable conditions, management recommendations and financial analysis. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components do not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose fmancial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of internal control would not necessarily disclose all matters in internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, the reportable conditions described on the following pages are not believed to be material weaknesses. 220 Park Avenue South, P.O. Box 1304 7600 Bass Lake Road, Suite 104 St. Cloud, MN 56302 Minneapolis, MN 55428 320-251-7010 · Fax: 320-251-1784 612-537-3011 . Fax: 612-537-9682 I ~ Twin Cities Metro: 672-338-6202 www.kdv.com www.kdv.com ( · Honorable Mayor and Members of the City Council City of St. Joseph This report is intended solely for the infonnation and use of the City Council, Administration and others within the City. However, this report is a matter of public record, and its distribution is not limited. We would like to express our appreciation for the cooperation and courtesy extended to us by the City Council and employees of the City of S1. Joseph during our audit. ¡(.t:A- ~ I /)e tVt..A-r..¿U) t/ ~ / ¿, T7~ . KERN, DEWENTER, VIERE, LTD. 2 I I REPORTABLE CONDITIONS ,- Review Lack of Segregation of Accounting Duties During our audit we noted a condition that is considered to be a "reportable condition" as defined by standards established by the American Institute of Certified Public Accountants. During the I year ended December 31, 1998, the City had a lack of segregation of accounting duties due to a limited number of office employees. I The City Council is aware of this condition and has taken certain steps to compensate for the lack of segregation, but due to the small staff needed to handle all of the accounting duties, the I costs of obtaining desirable segregation of accounting duties can often exceed benefits which could be derived. However, the City Council and Administration must remain aware of this situation and should continually monitor the accounting system, including changes that occur. I Consider Implications of Year 2000 Issues The Year 2000 (Y2K) issue is a concern of many governmental, private, commercial and non- I profit entities. The issues stems from the "embedded computer chips" found in a variety of electronic devices (including, but not limited to computers) that may not recognize the year 2000 as a legitimate date, or may read the last two digits of the year 2000 (00) as the year 1900. This I issue has forced many entities to thoroughly examine all of their operating systems to determine if these chips may have an impact on their necessary systems. Ie The City's information system harboring all of its financial data is not the only system of the City that may be affected. Other examples include: electronic controls that monitor water levels in water towers; electronic controls that monitor lift stations in waste water treatment facilities; I and, paging systems for ambulance and fIre services. The Governmental Accounting Standards Board (GASB) establishes standards of financial I accounting and reporting with respect to activities and transactions of governmental entities. In October of 1998 and March of 1999 GASB issued guidance relating to the year 2000 (Y2K) issues. Effective for financial statements dated after October 31, 1998, certain Y2K disclosures I are required in the financial statements. Those disclosures include: . Any significant amount of resources committed - contracted amounts at the end of the City's I reporting period - to make computer systems and other electronic equipment year 2000 compliant. , . A general description of the year 2000 issue as it relates to their City, including a description I of the stages of work in process or completed as of the end of the City's reporting period to make computer systems and other electronic equipment critical to conducting operations year 2000 compliant. I . The additional stages of work necessary for making computer systems· and other electronic equipment year 2000 compliant. I , I 3 I I REPORT ABLE CONDITIONS (continued) .- Consider Implications of Year 2000 Issues (continued) The stages requiring disclosure have been identified as: I · Awareness Stage - When the City establishes a budget and project plan for dealing with the year 2000 issue. · Assessment Stage - When the City begins the actual process of identifying all of its systems I and individual components on the systems. · Remediation Stage - When the City actually makes changes to systems and equipment. I · Validation/Testing Stage - When the City validates and tests the changes made during the converSIOn process. I As the City omitted the above disclosures in the financial statements as of December 31, 1998, we have issued a qualified opinion on those statements. We recommend the City Council and staff continue to work to implement their plan to allow for an easier transition into the year 2000. I Obtain Su(fi.cient Collateral on Deposits in Excess of FDIC Insurance Minnesota Statutes Sec. 118.01 and 118.10 requires that all deposits with financial institutions be I collateralized in an amount equal to 110% of deposits in excess of FDIC insurance. On December 31, 1998 the deposits of the City were unsecured at First State Bank of St. Joseph as follows: Ie 110% of Deposits (Under) In Excess of FDIC Collateral Secured I As of 12/31/98 $1,904,215 $1,839,653 $(64,562) We recommend the City Council or Administration work with its depository on a montWy basis I to obtain sufficient collateral to cover cash and investment balances. I Although these items are considered to be reportable conditions, we do not believe they are material weaknesses. I MANAGEMENT RECOMMENDATIONS I Perform Monthlv Bank Reconciliations Effective internal controls start with the basic premise that policies and procedures in place will ensure the assets are safeguarded. An important part of necessary cash internal controls include I performing and completing monthly bank reconciliations. During any fiscal year, the City's cash account handles hundreds of transactions. Generally, all receipts and disbursements affecting I cash are posted to the City's accounting records however, performing a monthly bank reconciliation provides a system to ensure all transactions were properly charged to the cash/investment accounts and as receipts or disbursements. This process also assists the , I 4 I I MANAGEMENT RECOMMENDATIONS (Continued) ,- Perform Monthlv Bank Reconciliations (continued) City in posting additional transactions such as NSF checks, bank charges and interest added directly to the account. I During 1998, the City performed reconciliations and balanced its cash accounts through mid- I year. At that time, several transactions were not posted and the City was unable to complete the reconciliation process of the cash and investment balances. This condition existed from July of 1998 through the date of our audit fieldwork on March 1, 1999. At this time, the City hired our I firm to assist in reconciling the cash and investment accounts. Although the process through March 1999 was completed, we recommend the City Council and I future administration allocate sufficient time for the Deputy Clerk to complete the reconciliation process in the future. By performing bank reconciliations on a monthly basis, any variances that do arise can be investigated thoroughly with the knowledge that the error arose only in the short I span of time since the last reconciliation was performed. I III I I I I I I I , I 5 I I FINANCIAL ANALYSIS .- General Fund The City's general fund continued a trend in steadily increasing fund balance. While the City I did expend $ 136,785 over its general fund budget (mainly due to higher than expected capital expenditures), it was aided by a major sale of property and other miscellaneous revenue. The general fund also transferred out $44,230 to cover the remaining costs on the Klinefelter I Walking Trail capital project. The following graphs show the City's general fund balance for the past five years, as well as the general fund revenues and expenditures for the last three years. Of the City's $1,524,142 general fund balance at December 31, 1998, $1,019,532 is designated I for specific expenditures, such as working capital, capital expenditures, fire and debt service. I General Fund I $2,000,000 $1,800,000 I $1,600,000 $1,524,142 $1,440,483 $1,400,000 Ie $1,171,371 $1,115,547 $1,200,000 $1,000.000 I $800,000 $600,000 $400,000 I $200,000 $0 I 1994 1995 1996 1997 1998 ,. Fund Balance I I I I I I' I 6 I I FINANCIAL ANALYSIS (Continued) ,e I General Fund I $1,800,000 $1,600,000 I $1.400,000 $1,200,000 I $1,000,000 $800,000 I $600.000 $400.000 I $200.000 $0 Ie 1996 1997 1998 I . Total Revenues .Total Expenditures o Fund Balance I I General Fund (continued) I The pie charts on the following page show the general fund's sources of revenue for 1998 and 1997. While most sources remained relatively consistent from year to year, the dramatic increase in miscellaneous revenue (contributions, insurance dividend, interest, reimbursements I from engineers, etc.) had an impact on the total percentages, which resulted in a decrease in the intergovernmental revenue's percentage of total revenue. I I I I , I 7 I I FINANCIAL ANALYSIS (Continued) .. 1998 General Fund Revenues I 37% I 12% I 4% I 3% I I iii Taxes . Special Assessments o Licenses and Permits Olntergovernmental . Fines II Charges for Services . Miscellaneous . 1997 General Fund Revenues I 44% I 4% 5% I I 2% I 10% [j Taxes . Special Assessments 0 Licenses and Permits 0 Intergovernmental I . Fines Iii ChargeS for Services . Miscellaneous I r I 8 I I FINANCIAL ANALYSIS (Continued) .- General Fund (continued) The City's general fund expenditures by department fluctuated very little as well. Public Safety I remains the largest component of general fund expenditures. This consistency from year to year in both sources and uses of funds, is evidence of a structured budget process, which is adhered to I in the City's day-to-day operations. I 11998 General Fund Expenditures 46% I I 20% I 4% 9% . Ii!IGeneral Government .Public Safety CPublic Works CCulture and Recreation .Economic Development I I I 11997 General Fund Expenditures I 49% I I I 2% 9% I , ¡! General Government .Public Safety CPublic Works CCulture and Recreation . Economic Development I 9 I I FINANCIAL ANALYSIS (Continued) .- Enterprise Funds I Refuse - The City's enterprise funds have shown improved performance over the past several years. The Refuse fund has consistently shown a profit the last four years, enabling the City to transfer I funds to aid in payment of revenue bonds. The following graph displays selected financial data for this fund for the current and previous three years. I I Refuse ~--~ ~- ,- -~--~ - -- -- I $120,000 I $100,000 $80,000 . $60,000 I $40,000 I $20,000 $0 I 1995 1996 1997 1998 I . Operating Revenues . Operating Expenses [J Operating Income . Retained Earnings I I I I I r I 10 I I FINANCIAL ANALYSIS (Continued) .- Water - The graph below showing the activity of the Water fund for the past four years demonstrates the I effect that the gradual increase in water rates has had over the past few years. While operating expenses have remained static, the steady increase in operating income has taken this fund from a $41,446 operating loss in 1995 to operating income of $ I 7,0 I 9 in 1998. Looking to the future, I its important that this trend continue, as the fund is obligated to assist in payments on the debt incurred by the Water Revenue Bonds of 1996 and 1992. I I Water I $200,000 $150,000 I $100,000 Ie $50,000 $0 I ($50,000) I ($100,000) . Operating Revenues . Operating Expenses .Op. Inc. (Loss) wI Depr DOp. Inc. (Loss) wlo Depr 0 Retained Earnings I I I I I r I II I I FINANCIAL ANALYSIS (Continued) .- Sewer - The Sewer fund has shown operating losses for each of the past four years. Due to the nature and cost of the sewer fund's assets, it is difficult to establish sewer rates that are sufficient to I cover replacement of the assets represented by depreciation expense. Ideally, sewer revenues should cover all operating expenses, including depreciation. However, depreciation of sewer I fund assets is a difficult cost to recover from system users since there are relatively few users in relation to the cost of asset replacement. Attempting to recover such costs from users would likely result in unrealistically high sewer rates. I The graph indicates the sewer fund does have operating income when depreciation expense is not considered (indicated by the yellow bar), thereby covering a portion, but not all, of annual I depreciation expense. We recommend the City Council and Administration continually evaluate the performance of this fund to ensure the fund is at a minimum, covering operating expenses. I Sewer Fund I $300,000 ~ - -~ ~ -- ~~ ~ = =-._-~ ~ ~~ lit $200,000 $100,000 I $0 ..~ I ($100,000) .~~ I ($200,000) 'l~-Þ- -,-~-'; ~B I ($300,000) ($400,000) ~.. .~. ~ ~ _~_ == ~_ ~~__ ~__ _~ _~_ .~= ~ 0_ ~ __~_ _~._~ ~_ ~ ~~_ ~ ~_ _~ ~~_~_ ~--~- ~- ~ --- --" -- I . Operating Revenues . Operating Expenses .Op. Inc. (Loss) wI Depr CJ Op. Inc. (Loss) wlo Depr 0 Retained Earnings I I I r I 12 I I FINANCIAL ANALYSIS (Continued) .- Debt Service Funds - General Obligation Bonds of 1992- At December 31, 1998, the City had a cash balance in this fund of $55,379 and deferred special I assessments of $18,500. Future tax levies, according to the original bond documents, amounts to $73,000 for a total funds available for the retirement of debt of $146,879. This amount does not I consider future interest earnings on the fund's existing cash and investment balance, which in 1998 amounted to approximately $3,100. Total principal and interest payments on this debt to maturity, December 1, 2007, amounts to $199,978. Based on these figures, it is expected the I City will experience a slight shortfall. We recommend the City Council and Administration explore options to plan for this, including the possibility of refunding the existing bonds (the City will be paying interest at rates of 5.6% to 6.4% to maturity) or increasing future levies. I General Obligation Water Revenue Bonds of 1992 - Water Storage- Future principal and interest payments on this debt to maturity (December 1, 2005) amounts to I $391,555. This debt is funded with initial hookup charges, monthly water surcharges, and interest earnings on the cash and investment balances in the fund At December 31, 1998, this fund had a fund balance of $17,174. This fund will need continuous monitoring, if the hookup I charges are not sufficient to cover annual debt payments, transfers from the water fund or future tax levies will be required. lit General Obligation Improvement Bonds of 1992-B - DBL Labs, Inc. - This fund had a cash balance of $235,530 and deferred special assessments of $193,346, for a total of $428,876 at December 31, 1998. Total principal and interest payments to maturity I (December 1, 2008) amounts to $380,965. The City may want to consider calling this debt (December 1,2000) to avoid paying the interest payments to maturity. I General Obligation Improvement Bonds of 1993 - East & West MN Streets - At December 31, 1998, future principal and interest payments to be paid on this debt amounts to $525,920 through maturity in 2008. Future tax levies of $221,000 plus cash and investments of I $153,486 and deferred special assessments of $93,111 amounts to $467,597 expected to be available for the debt payments. Expected debt payments over the amount available, without considering future interest earnings and delinquent special assessments, is approximately I $58,000. The main reason for the shortfall is the large amount of special assessment prepayments. The City is earning less interest investing the prepayments than it would had the residents not prepaid. We recommend the City monitor this fund and determine the options I available to cover the expected shortfall. General Obligation Water Revenue Bonds of 1996 - Water Filtration - I The City is currently funding this debt with water filtration surcharges, annual transfers from the water and refuse funds, and interest earnings. The majority of the large cash balance, as well as the related interest earnings is due to the $305,950 surplus in the 1986 bond fund that was I transferred to this fund in 1996. At December 31, 1998, the City had principal and interest payments remaining of $1,229,285 through December 1, 2016. We recommend the City r continue to monitor this fund on a least a semi-annual basis. I 13 · FINANCIAL ANALYSIS (Continued) General Obligation Improvement Bonds of 1996 - East MN & Roske Addition - At December 31, 1998, the City's principal and interest payments on this debt to maturity in 2011 amounted to $1,648,340. This debt will be paid in part with special assessments, payments from St. Joseph Township and City levies. According to the expected payments, the City should have sufficient funds to pay this debt. General Obligation Bonds of 1997 - Fire Facility- The City made the fIrst principal payment on this debt during 1998. Future principal and interest payments amount to $1,962,368. This debt is funded with tax levies from the City and surrounding townships and interest earnings on the fund's cash and investment balances. The City and Townships will need to continually monitor this fund to ensure the levy payments received are sufficient to cover the annual debt service requirements. 14 ,. .-,--~ CITY OF ST. JOSEPH, MINNESOTA Stearns County AUDITED FINANCIAL STATEMENTS As of December 31, 1998 . . I I. CITY OF ST. JOSEPH, MINNESOTA I TABLE OF CONTENTS I ELECTED OFFICIALS AND ADMINISTRATION ..................................................... 1 INDEPENDENT AUDITORS I REPORT....................................................................... 2 I GENERAL PURPOSE FINANCIAL STATEMENTS - Combined Balance Sheet - All Fund Types and Account Groups............................. 4 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - I All Governmental Fund Types..................... .......................... ..... ...... ....................... 5 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - General and Special Revenue Fund Types ............................. 6 I Combined Statement of Revenues, Expenses and Changes in Retained Earnings - All Proprietary Fund Types .................................................................... 7 Combined Statement of Cash Flows - All Proprietary Fund Types .......................... 8 I Notes to the Financial Statements............ .............. ...... ............... ........................ ....... 9 COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS - General Fund - I Comparative Balance Sheets................................................................................ 32 Statement of Revenues, Expenditures and Changes in Fund Balance- .- Budget and ActuaL............................................................................................. 33 Special Revenue Fund - Combining Balance Sheet................ .~............................................... ................... 39 Combining Statement of Revenues, Expenditures and Changes in I Fund Balance................................................... ............. ....... ......... ..................... 40 Debt Service Funds - Combining Balance Sheet.................................................................................... 41 I Combining Statement of Revenues, Expenditures and Changes in Fund Balance.................................................. .... ..... ...... ...... ....... ... ....... ....................... 42 Capital Project Funds- Combining Balance Sheet......................................... ..................... ...................... 43 I Combining Statement of Revenues, Expenditures and Changes in Fund Balance............................ .............. .... ....... ...... .... .... ............. ........ .... ... ...... .......... 44 Enterprise Funds - I Combining Balance Sheet.................................................... ......... ....................... 45 Comb~ning Statement of Revenues, Expenses and Changes in Retained EarIllngs ............................................................................................ ................. 46 I Combining Statement of Cash Flows .................................................................. 47 Statement of General Long-Term Debt ..................................................................... 48 I REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF THE GENERAL PURPOSE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS ....................................................... 49 .- INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH MINNESOTA STATUTES .................................................................................................................. 51 I FINDINGS AND CORRECTIVE ACTION PLANS ON COMPLIANCE WITH MINNESOTA STATUTES AND INTERNAL CONTROLS ......................................... 53 I I I. CITY OF ST. JOSEPH, MINNESOTA I ELECTED OFFICIALS AND ADMINISTRATION December 31, 1998 I Tenn City Council Position Expires I Ken Hiemenz Mayor January 7, 1999 Cory Ehlert Councilmember January 7, 1999 Bob Loso Councilmember January 7, 1999 I Mary Niedenfuer Councilmember January 9, 2001 Ken Twit Councilmember January 9,2001 I Administration I Rachel Stapleton City Clerk! Treasurer/ Administrator Appointed I Judy Weyrens Deputy Clerk Appointed .. I I I I I I .. I I 1 I ß~ Kern, DeWenter, Viere, Ltd. Certified Public Accountants I. I I INDEPENDENT AUDITORS' REPORT I March 10, 1999 I I Honorable Mayor and City Council City ofSt. Joseph St. Joseph, Minnesota I We have audited the general purpose financial statements of the City ofSt. Joseph, Minnesota, as of and for the year ended December 31, 1998, as listed in the table of contents. These general I purpose financial statements are the responsibility of the City's management. Our responsibility is to express an opinion on these general purpose fmancial statements based on our audit. I- Except as discussed in the following paragraphs, we conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. I Those standards require that we plan and perfonn the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles I used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. I Governmental Accounting Standards Board Technical Bulletins 98-1 and 99-1, Disclosures about Year 2000 Issues, requires disclosure of certain matters regarding the year 2000 issue in I order for financial statements to be prepared in confonnity with generally accepted accounting principles. Such required disclosures include: · Any significant amount of resources committed to make computer systems and other I electronic equipment year 2000-compliant; · A general description of the year 2000 issue, including a description ofthe stages of work in process or completed as ofthe end of the reporting period to make computer systems and I other electronic equipment critical to conducting operations year 2000-compliant; and · The additional stages of work necessary for making the computer systems and other electronic equipment year 2000-compliant. I- I 220 Park Avenue South, P.O. Box 7304 7600 Bass Lake Road, Suite 704 St. Cloud, MN 56302 Minneapolis, MN 55428 2 320-257 -7070 · Fax: 320-257 -7 784 I 612-537-3071 · Fax: 672-537-9682 Twin Cities Metro: 672-338-6202 www.kdv.com www.kdv.com I I. City of St. Joseph March 10, 1999 I Page 2 I The City ofSt. Joseph has omitted such disclosures. We do not provide assurance that the City of St. Joseph is or will be year 2000 ready, that the City of St. Josephs' year 2000 remediation efforts will be successful in whole or in part, or that parties with which the City of St. Joseph I does business will be year 2000 ready. In our opinion, except for the omission of the disclosures about Year 2000 issues, the general I purpose financial statements referred to above present fairly, in all material respects, the fmancial position of the City ofSt. Joseph, Minnesota, as of December 31, 1998, and the results of its operations and cash flows of its proprietary fund types, for the year then ended in confonnity with generally accepted accounting principles. I In accordance with Government Auditing Standards, we have also issued our report dated March 10, 1999 on our consideration ofthe City ofSt. Josephs' internal control over financial I reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. I Our audit was perfonned for the purpose of forming an opinion on the general purpose financial statements of the City taken as a whole. The combining and individual fund financial statements listed in the table of contents are presented for purposes of additional analysis and are not a I- required part of the general purpose financial statements of City ofS1. Joseph, Minnesota. Such infonnation has been subjected to the auditing procedures applied in the audit of the general purpose financial statements taken as a whole. I ¡{.{/VIL I IX W,?ft-- f;¿ù , \/ UA-L .. ¿,ru. I KERN, DEWENTER, VIERE, LTD. I I I I I. I I 3 CITY OF ST. JOSEPH, MINNESOTA I COMBINED BALANCE SHEET - .- ALL FUND TYPES AND ACCOUNT GROUPS December 31,1998 I Governmental Fund Types Special Debt Capital I ASSETS AND OTHER DEBITS General Revenue Service Projects ASSETS: Cash and Investments (Including Cash I Equivalents) $ 1,423,916 $ 98,117 $ 1,533,143 $ 336,559 Taxes Receivable - Delinquent 2,966 0 1,179 0 I Special Assessments Receivable - Deferred 60,078 0 648,933 0 Delinquent 29 0 0 0 Accounts Receivable 49,295 0 5,800 0 I Interest Receivable 24,169 632 24,568 0 Due from Other Governmental Units 144,798 0 21,188 0 Fixed Assets - Net 0 0 0 0 OTHER DEBITS: I Amount Available in Debt Service Funds 0 0 0 0 Amount to be Provided from Special Assessments 0 0 0 0 I Amount to be Provided for Compensated Absences Payable 0 0 0 0 Amount to be Provided for Retirement of -- General Long-Term Debt 0 0 0 0 TOTAL ASSETS AND OTHER DEBITS $ 1,705,251 $ 98,749 $ 2,234,811 $ 336,559 LIABILITIES, EQUITY AND OTHER CREDITS I LIABILITIES: Cash Overdraft $ 0 $ 0 $ 0 $ 0 Accrued Liabilities 70,459 6,149 0 7,837 I Due to Other Governmental Units 0 0 0 0 Contracts Payable 0 0 0 77,201 Deferred Revenue 63,073 0 650,112 0 Compensated Absences Payable 47,577 0 0 0 I Bonds Payable 0 0 0 0 Total Liabilities 181,109 6,149 650,112 85,038 EQUITY AND OTHER CREDITS: I Investment in General Fixed Assets 0 0 0 0 Contributed Capital 0 0 0 0 Retained Earnings (Deficit) 0 0 0 0 I Fund Balance- Reserved 0 0 1,584,699 280,94l Unreserved - Designated 1,019,532 0 0 0 I Undesignated (Deficit) 504,610 92,600 0 (29,420) Total Equity and Other Credits 1,524,142 92,600 1,584,699 251,521 TOTAL LIABILITIES, EQUITY -- AND OTHER CREDITS $ 1,705,251 $ 98,749 $ 2,234,811 $ 336,559 I The notes to the financial statements are an integral part of this statement. I I I. I Proprietary Fund Types Account Groups General General Totals I Fixed Long-Term (Memorandum Only) Enterprise Assets Debt 1998 1997 I $ 776,145 $ 0 $ 0 $ 4,167,880 $ 3,518,600 0 0 0 4,145 8,550 I 0 0 0 709,011 693,954 0 0 0 29 3,759 I 107,250 0 0 162,345 121,172 13,647 0 0 63,016 50,344 0 0 0 165,986 132,103 3,915,829 2,460,993 0 6,376,822 6,320,730 I 0 0 1,584,699 1,584,699 1,193,334 0 0 648,933 648,933 609,038 I 0 0 58,865 58,865 49,897 . 0 0 2,551,368 2,551,368 2,652,628 I $ 4,812,871 $ 2,460,993 $ 4,843,865 $ 16,493,099 $ 15,354,109 I $ 0 $ 0 $ 0 $ 0 $ 72,376 21,944 0 0 106,389 102,835 I 7,507 0 0 7,507 6,484 0 0 0 77,201 43,216 0 0 0 713,185 706,263 I 18,906 0 58,865 125,348 114,183 0 0 4,785,000 4,785,000 4,455,000 48,357 0 4,843,865 5,814,630 5,500,357 I 0 2,460,993 0 2,460,993 2,288,254 4,831,186 0 0 4,831,186 4,831,186 (66,672) 0 0 (66,672) (63,628) I 0 0 0 1,865,640 1,343,073 I 0 0 0 1,019,532 963,006 0 0 0 567,790 491,861 4,764,514 2,460,993 0 10,678,469 9,853,752 1.$ 4,812,871 $ 2,460,993 $ 4,843,865 $ 16,493,099 $ 15,354,109 I 4 I I CITY OF ST. JOSEPH, MINNESOTA COMBINED STATEMENT OF REVENUES, EXPENDITURES, .- AND CHANGES IN FUND BALANCE - ALL GOVERNMENTAL FUND TYPES Year Ended December 31, 1998 I Governmental Fund Types I Special Debt General Revenue Service REVENUES: General Property Taxes $ 318,663 $ 0 $ 137,925 I Special Assessments 40,308 0 208,548 Licenses and Pennits 62,111 0 0 Intergovernmental 611,454 10,000 75,738 I Charges for Services 189,998 0 0 Fines 60,081 0 0 Miscellaneous 326,275 29,310 174,261 I Total Revenues 1,608,890 39,310 596,472 EXPENDITURES: I Current - General Government 311,329 0 0 Public Safety 672,956 11,461 0 I Public Works 298,638 0 0 Culture and Recreation 137,333 0 0 Economic Development 60,445 0 3,22~ _. Miscellaneous 300 0 Capital Outlay 0 0 Debt Service 0 0 457,743 Total Expenditures 1,481,001 11,461 460,968 I EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 127,889 27,849 135,504 I OTHER FINANCING SOURCES (USES): Operating Transfers In 0 0 239,627 I Operating Transfers Out (44,230) 0 0 Proceeds From the Sale of Bonds 0 0 16,234 Total Other Financing Sources (Uses) (44,230) 0 255,861 I EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES 83,659 27,849 391,365 I FUND BALANCE - January 1 1,440,483 64,751 1,193,334 FUND BALANCE - December 31 $ 1,524,142 $ 92,600 $ 1,584,699 I .- The notes to the financial statements are an integral part of this statement. I I I I. I Totals I Capital (Memorandum Only) Proj ects 1998 1997 I $ 0 $ 456,588 $ 394,522 0 248,856 120,177 0 62,111 53,028 I 0 697,192 822,395 0 189,998 193,627 0 60,081 63,900 I 16,285 546,131 390,090 16,285 2,260,957 2,037,739 I 0 311,329 239,491 0 684,417 561,744 I 0 298,638 223,550 0 137,333 110,074 I· 0 60,445 26,375 0 3,525 7,567 243,488 243,488 1,179,564 0 457,743 403,095 I 243,488 2,196,918 2,751,460 I (227,203) 64,039 (713,721) I 44,230 283,857 14,560 (184,627) (228,857) (4,560) 519,749 535,983 1,221,190 379,352 590,983 1,231,190 I I 152,149 655,022 517,469 99,372 2,797,940 2,280,471 I $ 251,521 $ 3,452,962 $ 2,797 ,940 I. I 5 I I CITY OF ST. JOSEPH, MINNESOTA COMBINED STATEMENT OF REVENUES, EXPENDITURES AND .- CHANGES IN FUND BALANCE - BUDGET AND ACTUAL - GENERAL AND SPECIAL REVENUE FUND TYPES I Year Ended December 31, 1998 General Fund I Over I (Under) Budget Actual Budget REVENUES: General Property Taxes $ 313,475 $ 318,663 $ 5,188 I Special Assessments 41,000 40,308 (692) Licenses and Permits 47,550 62,111 14,561 Intergovernmental 591,809 611,454 19,645 I Charges for Services 177,657 189,998 12,341 Fines 65,150 60,081 (5,069) Miscellaneous 62,000 326,275 264,275 I Total Revenues 1,298,641 1,608,890 310,249 EXPENDITURES: I Current - General Government 257,332 311,329 53,997 Public Safety 636,210 672,956 36,746 -I Public Works 279,935 298,638 18,703 Culture and Recreation 113,132 137,333 24,201 Economic Development 57,107 60,445 3,338 Miscellaneous 500 300 (200) I Total Expenditures 1,344,216 1,481,001 136,785 REVENUES OVER (UNDER) EXPENDITURES (45,575) 127,889 173,464 I OTHER FINANCING (USES): Operating Transfers Out 0 (44,230) (44,230) I EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) I EXPENDITURES AND OTHER FINANCING USES $ (45,575) 83,659 $ 129,234 FUND BALANCE - January 1 1,440,483 FUND BALANCE - December 31 $ 1,524,142 I I .- The notes to the financial statements are an integral part of this statement. I I I I. I I Totals Special Revenue Funds (Memorandum Only) Over Over I (Under) (Under) Budget Actual Budget Budget Actual Budget I $ 0 $ 0 $ 0 $ 313,475 $ 318,663 $ 5,188 0 0 0 41,000 40,308 (692) 0 0 0 47,550 62,111 14,561 I 0 10,000 10,000 591,809 621,454 29,645 0 0 0 177,657 189,998 12,341 0 0 0 65,150 60,081 (5,069) 0 29,310 29,310 62,000 355,585 293,585 I 0 39,310 39,310 1,298,641 1,648,200 349,559 I 0 0 0 257,332 311,329 53,997 I· 0 11,461 11,461 636,210 684,417 48,207 0 0 0 279,935 298,638 18,703 0 0 0 113,132 137,333 24,201 0 0 0 57,107 60,445 3,338 I 0 0 0 500 300 (200) 0 11,461 11,461 1,344,216 1,492,462 148,246 0 27,849 27,849 (45,575) 155,738 201,313 I 0 0 0 0 (44,230) (44,230) I I $ 0 27,849 $ 27,849 $ (45,575) 111 ,508 $ 157,083 64,751 1,505,234 I $ 92,600 $ 1,616,742 I I. I 6 I I CITY OF ST. JOSEPH, MINNESOTA COMBINED STATEMENT OF REVENUES, EXPENSES AND .- CHANGES IN RETAINED EARNINGS - ALL PROPRIETARY FUND TYPES Year Ended December 31, 1998 I With Comparative Totals for the Year Ended December 31, 1997 Totals I 1998 1997 OPERATING REVENUES: Charges for Services $ 461,393 $ 446,641 I OPERATING EXPENSES: Salaries and Related Taxes and Benefits 105,007 108,844 I Utilities 24,187 24,780 Supplies 9,178 7,491 Sewer Use Rental 78,752 82,772 I Postage 812 941 Repairs and Maintenance 20,999 13,483 Professional Fees 146 1,215 I Fees and Tests 9,716 9,557 Dues and Subscriptions 281 658 Refuse Disposal 82,869 70,815 I Depreciation 122,168 121,783 Insurance 13,755 7,255 Miscellaneous 1,397 960 -I Total Operating Expenses 469,267 450,554 OPERATING LOSS (7,874) (3,913) NON-OPERATING REVENUES: I Investment Income 46,360 37,940 Other Revenues 13,470 570 I Total Non-Operating Revenues 59,830 38,510 INCOME BEFORE OPERATING TRANSFERS 51,956 34,597 I Operating Transfers Out (55,000) (10,000) NET INCOME (LOSS) (3,044) 24,597 I RETAINED EARNINGS (DEFICIT) - January 1 (63,628) (88,225) I RETAINED EARNINGS (DEFICIT) - December 31 $ (66,672) $ (63,628) I .- The notes to the financial statements are an integral part of this statement. I 7 I I I. CITY OF ST. JOSEPH, MINNESOTA COMBINED STATEMENT OF CASH FLOWS - ALL PROPRIETARY FUND TYPES I Year Ended December 31, 1998 With Comparative Totals for the Year Ended December 31, 1997 I Totals 1998 1997 I CASH FLOWS FROM OPERATING ACTMTIES: Operating Loss $ (7,874) $ (3,913) Adjustments to Reconcile Operating Loss to I Net Cash Provided by Operating Activities: Depreciation 122,168 121,783 Other Non-operating Revenues 13,470 570 I Change in Assets and Liabilities: (Increase) Decrease in Accounts Receivable (13,475) 8,611 Increase (Decrease) in Accrued Liabilities 14,716 (2,004) I Increase (Decrease) in Due to Other Governmental Units (6,484) 217 Increase (Decrease) in Compensated Absences Payable 2,667 (9) Total Adjustments 133,062 129,168 I Net Cash Provided by Operating Activities 125,188 125,255 .CASH FLOWS FROM NONCAPITAL FINANCING ACTMTIES: I Operating Transfers to Other Funds (55,000) (10,000) CASH FLOWS FROM CAPITAL AND RELATED FINANCING I ACTIVITIES: Capital Acquisitions (5,521) (1,386) I CASH FLOWS FROM INVESTING ACTMTIES: Investment Income 32,713 37,940 I Net Increase in Cash and Cash Equivalents 97,380 151,809 Cash and Cash Equivalents, January 1 678,765 526,956 I Cash and Cash Equivalents, December 31 $ 776,145 $ 678,765 I Schedule of Noncash Capital Activities: Contributed Capital $ 0 $ 1,772 I I. I The notes to the financial statements are an integral part of this statement. 8 I I CITY OF ST. JOSEPH, MINNESOTA .- NOTES TO THE FINANCIAL STATEMENTS I December 31, 1998 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES I The City of St. Joseph, Minnesota, has a mayor-council fonn of government. A mayor and four I council members are elected by the voters of the City for two-year and four-year tenns, respectively. The accounting policies of the City confonn to generally accepted accounting principles as I applicable to governments. With respect to proprietary activities, the City has adopted GASB No. 20, "Accounting and Financial Reporting for Proprietary Funds and Other Governmental Entities that use Proprietary Fund Accounting." The City has elected to apply all applicable I GASB pronouncements as well as Financial Accounting Standards Board (F AS B) pronouncements, Accounting Principles Board (APB) Opinions and Accounting Research Bulletins (ARB), issued on or before November 30, 1989 unless those pronouncements conflict I with or contradict GASB pronouncements. In addition, the City has elected not to apply F ASBs, APBs and ARBs issued after November 30, 1989. The following is a summary of the City's more significant accounting policies. I A. Financial Reporting Entity In accordance with GASB Statement No. 14, The Financial Reporting Entity, the financial -I statements present the City and its component units. The City includes all funds, account groups, organizations, institutions, agencies, departments, and offices that are not legally separate from such. Component units are legally separate organizations for which the elected I officials of the City are financially accountable and are included within the financial statements of the City because of the significance of their operational or financial relationships with the City. I The City is considered fmancially accountable for a component unit if it appoints a voting majority of the organization's governing body and it is able to impose its will on the I organization by significantly influencing the programs, projects, activities, or level of services perfonned or provided by the organization, or there is a potential for the organization to provide specific financial benefits to, or impose specific financial burdens on, I the City. As a result of applying the component unit definition criteria above, the City of St. Joseph has been defined in accordance with GASB Statement No. 14 and is presented in this report I as follows: Blended Component Unit - The St. Joseph Economic Development Authority (ED A) was I organized for the purpose of preserving and creating jobs, enhancing the tax base, and promoting the general welfare of the people of the City of St. Joseph. The Authority is governed by a five member board consisting of members ofthe City Council. The EDA is .- included as a blended component unit of the City because the EDA is financially accountable to the City, and the Authority provides services almost entirely for the City. The St. Joseph EDA is included as a department in the City's general fund and separate financial statements are not prepared for the EDA. I 9 I I I. CITY OF ST. JOSEPH, MINNESOTA I NOTES TO THE FINANCIAL STATEMENTS December 31, 1998 (Continued) I NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) I B. Fund Accounting I The accounts ofthe City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Government resources are I allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which expending activities are controlled. The various funds are grouped, in the financial statements in this report, into five generic fund types and two I broad fund categories, described below. Governmental Funds I The General Fund is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. I- Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditures for specified purposes. The City has five Special Revenue Funds. I Debt Service Funds are used to account for the accumulation of resources for, and the payment of, generallong-tenn debt principal, interest, and related costs. The City has I eight Debt Service Funds. Capital Proiects Funds are used to account for financial resources to be used for the I acquisition or construction of major capital facilities (other than those financed by enterprise funds). The City has two Capital Projects Funds. I Proprietary Funds Enterprise Funds are used to account for operations (a) that are financed and operated in a manner similar to private business enterprises--where the intent ofthe governing body is I that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered through user charges; or (b) where the governing body has decided that periodic detennination of revenues earned, I expenses incurred, or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. The City maintains Refuse, Water and Sewer Enterprise Funds. I. I I 10 I CITY OF ST. JOSEPH, MINNESOTA .- NOTES TO THE FINANCIAL STATEMENTS I December 31, 1998 (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) I c. Measurement Focus, Fixed Assets, and Long- Tenn Liabilities I The accounting and reporting treatment applied to the fixed assets and long-tenn liabilities associated with a fund are detennined by its measurement focus. All governmental funds are I accounted for on a spending or "financial flow" measurement focus. This means that only current assets and current liabilities are generally included on their balance sheets. Their reported fund balance (net current assets) is considered a measure of "available spendable I resources." Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of available I spendable resources during a period. Fixed assets used in governmental fund type operations (general fixed assets) are accounted I for in the General Fixed Assets Account Group, rather than in governmental funds. Public domain ("infrastructure") general fixed assets consisting of certain improvements other than buildings, including roads, curbs and gutters, streets and sidewalks, are not capitalized by the -I City. No depreciation has been provided on general fixed assets. All fixed assets are valued at their historical cost or estimated historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated fair value I on the date donated. Because of their spending measurement focus, expenditure recognition for governmental I fund types is limited to exclude amounts represented by noncurrent liabilities. Since they do not affect net current assets, such long-tenn amounts are not recognized as governmental fund type expenditures or fund liabilities. They are instead reported as liabilities in the I General Long-Tenn Debt Account Group. The two account groups, General Fixed Assets and General Long-Tenn Debt, are not "funds". They are concerned only with the measurement of financial position. They are not I involved with measurement of results of operations. All proprietary funds are accounted for on a flow of economic resources measurement focus. I This means that all assets and all liabilities (whether current or noncurrent) associated with the funds' activity are included on their balance sheets. Proprietary fund type operating statements present increases (revenues) and decreases (expenses) in net total assets. I .- I 11 I I I. CITY OF ST. JOSEPH, MINNESOTA I NOTES TO THE FINANCIAL STATEMENTS December 31, 1998 (Continued) I NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) I C. Measurement Focus. Fixed Assets. and Long-Tenn Liabilities (Continued) I Major outlays for capital assets and improvements are capitalized in proprietary funds as projects are constructed. Interest incurred during the construction phase of proprietary fund fixed assets is reflected in the capitalized value of the asset constructed. Capital assets constructed in governmental funds for proprietary funds are recorded as contributed capital. I Depreciation of all exhaustible fixed assets used by proprietary funds is charged as an expense against their operations. Accumulated depreciation is reported on proprietary fund I balance sheets. Depreciation has been provided over the assets' estimated useful lives, which range from five to fifty years, using the straight-line method. Depreciation expense for the years ended December 31, 1998 and 1997 is $ 122,168 and $ 121,783, respectively. I D. Basis of Accounting I- Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurement made, regardless of the measurement focus applied. I All governmental funds are accounted for using the modified accrual basis of accounting, in which revenues are recognized when they become measurable and available as net current assets. I The more significant revenues which have been accrued are intergovernmental revenues and interest earnings. I Expenditures are generally recognized in the modified accrual basis of accounting when the related fund liability is incurred. Exceptions to this general rule include sick pay and I principal and interest on generallong-tenn debt, which are recognized when due. All proprietary funds are accounted for using the accrual basis of accounting; revenues are recognized when they are earned and expenses are recognized when they are incurred. I E. Budgetary Data I The City Council adopts an annual budget. The amounts shown in the financial statements as "budget" represent the original budgeted amount and all revisions made during the year. The City follows these procedures in establishing the budgetary data reflected in the financial I. statements. I I 12 I CITY OF ST. JOSEPH, MINNESOTA .- NOTES TO THE FINANCIAL STATEMENTS I December 31, 1998 (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) I E. Budgetary Data (Continued) I 1. In August of each year, the City Administrator submits to the City Council a proposed I operating budget for the fiscal year commencing the following January 1. The operating budget includes proposed expenditures and the means of financing them for the upcommg year. 2. Public hearings are conducted to obtain taxpayer comment. I 3. Prior to December 31, the budget is legally enacted through passage of a resolution. I 4. Fonnal budgetary integration is employed as a management control device during the year for the General and Special Revenue Funds. Fonnal budgetary integration is not I employed for Debt Service Funds because effective budgetary control is alternatively achieved through general obligation bond indenture provisions. Budgetary control for Capital Projects Funds is accomplished through the use of project controls. -I 5. The Budgets for the General and Special Revenue Funds are adopted on a basis consistent with generally accepted accounting principles (GAAP). F. Encumbrances I Encumbrances represent outstanding purchase orders and unfulfilled commitments that are I issued to outside vendors and budgeted in the current year but do not include amounts that are set up as liabilities, amounts for personal services to be perfonned by City employees and purchase orders applicable to the subsequent year's budget. I As of December 31, 1998, no outstanding encumbrances existed. G. Cash and Investments (Including Cash Equivalents) (See Note 3) I Cash balances from all funds are combined and invested to the extent available in authorized investments. Earnings from such investments are allocated to the respective funds on the I basis of applicable cash balance participation by each fund. Investments are carried at fair value. For purposes ofthe statement of cash flows, the City considers all short-tenn, highly liquid I investments with original maturity dates of three months or less from the date of purchase to be cash equivalents. In addition, cash invested in the City's cash management pool is .- considered to be cash equivalents. Based on this policy, the total cash and investments of the proprietary funds are considered to be cash equivalents. I 13 I I I. CITY OF ST. JOSEPH, MINNESOTA I NOTES TO THE FINANCIAL STATEMENTS December 31, 1998 (Continued) I NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) I H. Taxes Receivable Delinquent taxes receivable represent the past six years of uncollected tax levies. I 1. Special Assessments Receivable I Delinquent special assessments represent the past six years of uncollected special assessments. I Deferred special assessments represent the principal portion of those assessments to property owners for improvements made by the City. These assessments are made at various times by City resolution and are collectible over periods ranging from ten to thirty years and bear I annual interest of7 percent to 8 percent and are to be received in 1999 and years thereafter. J. Deferred Revenue -- Deferred revenue represents delinquent taxes and deferred and delinquent assessments receivable. This revenue is deferred until it is measurable and available as net current assets. I K. Compensated Absences The City compensates employees who leave City service in good standing for all earned, I unused vacation. In addition, employees are compensated for unused sick leave (up to a maximum of 720 hours) at 50% ofthe current regular rate of pay, provided the City's notice of termination policy has been complied with. I L. Fund Equity Fund equity is divided into sections as follows: I - Contributed capital represents fixed assets purchased by other funds and contributed to the enterprise funds. I - Investment in General Fixed Assets represents the City's equity in general fixed assets. - Retained earnings of enterprise funds are subdivided as follows: I The reserved account represents the portion of retained earnings set aside for specific .. purposes. Unreserved retained earnings is available for expending in future periods. I I 14 I CITY OF ST. JOSEPH, MINNESOTA .- NOTES TO THE FINANCIAL STATEMENTS I December 31, 1998 (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) I L. Fund Equity (Continued) I - Fund balance accounts are subdivided as follows: Reserved accounts indicate the portion of fund balance which has been reserved for a I specific purpose. Unreserved, designated accounts indicate the portion of fund balance which has been I designated for a specific purpose. The unreserved, undesignated account is the portion of fund balance which is I available for budgeting and expending in future periods. M. Revenues. Expenditures and Expenses I 1. Revenues -I Property taxes and special assessment principal and interest are recognized as revenue when measurable and available. Portions of taxes paid by the State in the fonn of HAC A and other tax credits are included in intergovernmental revenue. Intergovernmental I revenues are reported under the legal and contractual requirements of the individual programs. Licenses and pennits, charges for services, fines and forfeits, and miscellaneous revenues I (except investment earnings) are recorded as revenues when received in cash because they are generally not measurable until then. Investment earnings are recorded when I earned because they are measurable and available. 2. Property Tax Collection Calendar The City levies its property tax for the subsequent year during the month of December. I December 28 is the last day the City can certify a tax levy to the County Auditor for collection the following year. The property tax is recorded as revenue when it becomes I measurable and available. Steams County is the collecting agency for the levy and remits the collections to the City three times a year. Taxes not collected as of December 31 each year are shown as delinquent taxes receivable. I J I 15 I I I. CITY OF ST. JOSEPH, MINNESOTA I NOTES TO THE FINANCIAL STATEMENTS December 31, 1998 (Continued) I NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) I M. Revenues, Expenditures and Expenses (Continued) I 2. Property Tax Collection Calendar (Continued) The County Auditor creates the tax list for all taxable property in the City, applying the applicable tax rate to the tax capacity of individual properties, to arrive at the actual tax I for each property. The çounty Auditor also collects all special assessments, except for certain prepayments paid directly to the City. The County Auditor turns over the list of taxes and special assessments to be collected on each parcel of property to the County I Treasurer in January of each year. The County Treasurer collects all taxes, and all special assessments, except as noted I above. The County Treasurer is required to mail copies of all personal property tax statements by April 15, and copies of all real estate tax statements by April 15, of each year. -- Property owners are required to pay one-half of their real estate taxes due by May 15 and the balance by October 15. If taxes due May 15 are not paid on time, a penalty of3% is assessed on homesteaded property, and 7% on non-homesteaded property. An additional I 1 % penalty is added each month the taxes remain unpaid, until October 15. If the taxes due May 15 are not paid by October 15, a 2% penalty per month is added to homesteaded property and 4% per month to non-homesteaded property until January 1. I lfthe taxes are not paid by January 1, further penalties are added. Penalties and interest apply to both taxes and special assessments. There are some exceptions to the above I penalties, but they are not material. Within 30 days after the tax settlement date, the County Treasurer is required to pay 70% of the estimated collections of taxes and special assessments to the City Treasurer. The I County Treasurer must pay the balance to the City Treasurer within 60 days after settlement, provided that after 45 days interest accrues. I 3. Expenditures Expenditure recognition for governmental fund types includes only amounts represented I by current liabilities. Since noncurrent liabilities do not affect net current assets, they are not recognized as governmental fund expenditures or fund liabilities. They are reported as liabilities in the General Long-Tenn Debt Account Group. .. 4. Expenses Enterprise funds recognize expenses when they are incurred. I I 16 I CITY OF ST. JOSEPH, MINNESOTA .- NOTES TO THE FINANCIAL STATEMENTS I December 31, 1998 (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) I N. Interfund Transactions I Quasi-external transactions are accounted for as revenues, expenditures or expenses. I Transactions that constitute reimbursements to a fund for expenditures or expenses initially made from it that are properly applicable to another fund are recorded as expenditures or expenses in the fund that is reimbursed. All other inter fund transactions, except quasi-external and reimbursements, are reported as I transfers. Nomecurring or nomoutine permanent transfers of equity are reported as residual equity transfers. All other interfund transfers are reported as operating transfers. I O. Total Columns on General Purpose Statements Total columns on the general purpose financial statements are captioned "memorandum I only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or cash flows in confonnity -I with generally accepted accounting principles. Interfund eliminations have not been made in the aggregation of these data. P. Comparative Data I Comparative total data for the prior year have been presented in the accompanying financial statements in order to provide an understanding of changes in the City's financial position I and operations. However, prior year totals by fund type have not been presented in each of the statements since their inclusion would make the statements unduly complex and difficult to read. I Comparative data have been restated to reflect reclassifications. Q. Use of Estimates I The preparation of general purpose financial statements in confonnity with generally accepted accounting principles requires management to make estimates and assumptions that I affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the [mancial statements and the reported amounts of revenues and expenditures/expenses during the reporting period. Actual results could differ from those I estimates. J I 17 I I I. CITY OF ST. JOSEPH, MINNESOTA I NOTES TO THE FINANCIAL STATEMENTS December 31, 1998 (Continued) I NOTE 2 - STEWARDSHIP. COMPLIANCE AND ACCOUNTABILITY I A. Fund Deficits I The following funds have deficit fund balance/retained earnings at December 31, 1998: Capital Projects Funds- 1998 Street Improvements $ (29,420) I Enterprise Fund - Sewer (306,861) I These deficits will be eliminated by future revenues, user charges or transfers from other funds. I B. Exþenditures in Excess of Appropriations Expenditures exceeded appropriations in the following funds for the year ended -- December 31, 1998: Expenditures Appropriation I General Fund $ 1,481,001 $ 1,344,216 Special Revenue Funds: Community Grant 11,043 0 I DARE Program 418 0 I NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS A. Assets I 1. Cash and Investments (Including Cash Equivalents) I Cash balances ofthe City's funds are combined (pooled) and invested to the extent available in various investments authorized by Minnesota Statutes. Each fund's portion of this pool (or pools) is displayed on the financial statements as "cash and investments (including cash equivalents)." For purposes of identifying risk of investing public funds, I the balances and related restrictions are summarized below: a. Deposits - Minnesota Statutes require that all deposits with financial institutions must .. ?e collateralized in an amount equal to 110% of deposits in excess of FDIC msurance. I I 18 I CITY OF ST. JOSEPH, MINNESOTA .- NOTES TO THE FINANCIAL STATEMENTS I December 31, 1998 (Continued) NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) I A. Assets (Continued) I 1. Cash and Investments (Including Cash Equivalents) (Continued) I a. Deposits - (Continued) Category 1 - Deposits covered by Federal Depository Insurance (FDIC) and those I deposits collateralized with securities held by the City or by its agent in the City's name. Category 2 - Collateralized with securities held by the pledging institutions trust I department or agent in the District's name. Category 3 - Deposits which are not insured or collateralized; or those deposits where I collateral assignment has not been perfected. Category Bank Carrying -I 1 2 3 Balance Amount - Bank Accounts $ 221,792 $ 0 $ 58,693 $ 280,485 $ 236,669 I Certificates of Deposit 1,151,619 0 0 1,151,619 1,151,619 - Total Deposits $ 1,373,411 $ 0 $ 58,693 $ 1,432,104 $ 1,388,288 I b. Investments - Minnesota Statutes authorize the City to invest in obligations of the U.S. Treasury, agencies, and instrumentalities, shares of investment companies whose I only investments are in the forementioned securities, obligations of the State of Minnesota or its municipalities, bankers' acceptances, future contracts, repurchase and reverse repurchase agreements, and commercial paper of the highest quality with I a maturity of no longer than 270 days. Investments held by the City at year end classified as to credit risk are as follows: Category 1 - Insured or registered, or securities held by the City's agent in the City's I name. Category 2 - Uninsured and unregistered, with securities held by the counterparty's I trust department or agent in the City's name. Category 3 - Uninsured and unregistered, with securities held by the counterparty or J by its trust department or agent but not in the City's name. I 19 I I I. CITY OF ST. JOSEPH, MINNESOTA I NOTES TO THE FINANCIAL STATEMENTS December 31,1998 (Continued) I NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) I A. Assets (Continued) I 1. Cash and Investments (Including Cash Equivalents) (Continued) b. Investments - (Continued) I Category Fair Value 1 2 3 of Assets U.S. Government and - - I Federal Agency Notes and Bonds $ 1,202,330 $0 $0 $1,202,330 Repurchase Agreements 399,000 0 0 399,000 I Negotiable Certificates of Deposit 873,335 0 0 873,335 Brokered Money Market -- Mutual Funds 304,707 0 0 304,707 - - Total Investments $ 2,779,372 $0 $0 2,779,372 I Unclassified as to Risk: Total Deposits (See I Note 3 A.1.a.) 1,388,288 Petty Cash 220 I Total Cash and Investments (Including Cash Equivalents) $4,167,880 I I I .. I I 20 I CITY OF ST. JOSEPH, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS .- December 31, 1998 (Continued) I NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) I A. Assets (Continued) 2. Due from Other Governmental Units I The following is a summary of due from other governmental units at December 31, 1998: State of Steams I Minnesota County Total General Fund - I Property Taxes/Special Assessments $ 0 $ 119,032 $ 119,032 Federal Grants 25,766 0 25,766 Total General Fund 25,766 119,032 144,798 I Debt Service Funds - G.O. Improvement Bonds of I 1993 - Property Taxes/Special Assessments 0 7,484 7,484 G.O. Improvement Bonds of -I 1996 - Property Taxes/Special Assessments 0 11,071 11,071 G.O. Improvement Bonds of 1998 - Property Taxes/Special I Assessments 0 2,633 2,633 Total Debt Service 0 21,188 21,188 Total $ 25,766 $ 140,220 $ 165,986 I 3. Fixed Assets I A summary of changes in general fixed assets follows: Balance Balance I 1-1-98 Additions Disposals 12-31-98 Land $ 168,069 $ 55,000 $ (55,500) $ 167,569 I Buildings 797,734 53,080 0 850,814 Improvements Other 0 than Buildings 294,480 17,973 (3,211) 309,242 I Machinery and Equipment 614,741 4,708 (2,726) 616,723 Office Furniture 90,734 4,980 (788) 94,926 Motor Vehic1es 127,465 100,660 (16,788) 211,337 J Other Equipment 195,031 21,700 ( 6,349) 210,382 Total $ 2,288,254 $ 258,101 $ (85,362) $ 2,460,993 I 21 I I I. CITY OF ST. JOSEPH, MINNESOTA I NOTES TO THE FINANCIAL STATEMENTS December 31, 1998 (Continued) I NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) I A. Assets (Continued) I 3. Fixed Assets (Continued) A summary of Enterprise Fund fixed assets at December 31, 1998, is as follows: I Water Sewer Fund Fund Total I Land and Land Improvements $ 12,996 $ 4,940 $ 17,936 Treatment Plant and Lines 1,442,544 1,874,045 3,316,589 Buildings 0 517,983 517,983 I Water Storage Facility 1,236,543 0 1,236,543 Machinery and Equipment 37,434 137,566 175,000 Total Cost 2,729,517 2,534,534 5,264,051 I- Less: Accumulated Depreciation (401,320) (946,902) (1,348,222) Net Fixed Assets $ 2,328,197 $ 1,587,632 $ 3,915,829 I B. Liabilities 1. Defined Benefit Pension Plans - Statewide I A. Plan Description I All full-time and certain part-time employees of the City ofSt. Joseph are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees Retirement Fund I (pERF) and the Public Employees Police and Fire Fund (PEPFF) which are cost- sharing, multiple-employer retirement plans. These plans are established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. I PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. All police officers, fire- I fighters and peace officers who qualify for membership by statute are covered by the PEPFF. I. I I 22 I CITY OF ST. JOSEPH, MINNESOTA .- NOTES TO THE FINANCIAL STATEMENTS I December 31, 1998 (Continued) NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) I B. Liabilities (Continued) I 1. Defined Benefit Pension Plans - Statewide (Continued) I A. Plan Description (Continued) PERA provides retirement benefits as well as disability benefits to members, and I benefits to survivors upon death of eligible members. Benefits are established by State Statute, and vest after three years of credited service. The defmed retirement benefits are based on a member's highest average salary for any five successive years I of allowable service, age, and years of credit at termination of service. Two methods are used to compute benefits for PERF's Coordinated and Basic Plan I members. The retiring member receives the higher of a step-rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member who retires before July 1, 1997 is 2 -I percent of average salary for each of the first 10 years of service and 2.5 percent for each remaining year. The annuity accrual rate for Basic members who retire on or after July 1, 1997 is 2.2 percent of average salary for each of the first 10 years of service and 2.7 percent for each remaining year. For a Coordinated Plan member I who retires before July 1, 1997, the annuity accrual rate is 1 percent of average salary for each of the first 10 years and 1.5 percent for each remaining year. For Coordinated members who retire on or after July 1, 1997, the annuity accrual rates I increase by 0.2 percent (to 1.2 percent of average salary for each of the first 10 years and 1.7 percent for each remaining year). Under Method 2, the annuity accrual rate is 2.5 percent of average salary for Basic Plan members and 1.5 percent for Coordinated I Plan members who retire before July 1, 1997. Annuity accrual rates increase 0.2 percent for members who retire on or after July 1, 1997. For PEPFF members, the annuity accrual rate is 2.65 percent for each year of service for members retiring before July 1, 1997. Effective July 1, 1997, the annuity accrual rate is increased to I 3.0 percent. For all PEPFF members and for PERF members whose annuity is calculated using Method 1, a full annuity is available when age plus years of service equal 90. A reduced retirement annuity is also available to eligible members seeking I early retirement. I .- I 23 I I I. CITY OF ST. JOSEPH, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS I December 31, 1998 (Continued) I NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) I B. Liabilities (Continued) 1. Defined Benefit Pension Plans - Statewide (Continued) I A. Plan Description (Continued) I There are different types of annuities available to members upon retirement. A normal annuity is a lifetime annuity that ceases upon the death of the retiree--no survivor annuity is payable. There are also various types ofjoint and survivor I annuity options available which will reduce the monthly normal annuity amount, because the annuity is payable over joint lives. Members may also leave their contributions in the fund upon termination of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time I to members who leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current -- provisions and apply to active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet are bound by the provisions in effect at the time they last terminated their public service. I PERA issues a publicly available [mancial report that includes financial statements and required supplementary information for PERF and PEPFF. That report may be I obtained by writing to PERA, 514 St. Peter Street #200, St. Paul, Minnesota, 55102 or by calling (651) 296-7460 or 1-800-652-9026. B. Funding Policy I Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are established and amended by the state legislature. I The City makes annual contributions to the pension plans equal to the amount required by state statutes. PERF Basic Plan members and Coordinated Plan members are required to contribute 8.75 percent and 4.75 percent, respectively, oftheir annual I covered salary. PEPFF members are required to contribute 7.60 percent oftheir annual covered salary. The City of St. Joseph is required to contribute the following percentages of annual covered payroll: 11.43 percent for Basic Plan PERF members, I 5.18 percent for Coordinated Plan PERF members, and 11.40 percent for PEPFF members. The City's contributions to the Public Employees Retirement Fund for the years ending December 31, 1998, 1997, and 1996 were $ 11,820, $ 10,798, and $ 10,028, respectively. The City's contributions to the Public Employees Police and I. Fire Fund for the years ending December 31, 1998, 1997, and 1996 were $ 26,954, $ 24,388, and $ 22,919, respectively. The City's contributions were equal to the contractually required contributions for each year as set by state statute. I I 24 I CITY OF ST. JOSEPH, MINNESOTA .- NOTES TO THE FINANCIAL STATEMENTS I December 31, 1998 (Continued) NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) I B. Liabilities (Continued) I 2. Defined Contribution - Statewide The City provides pension benefits for its elected local government officials through a I defined contribution plan administered by the Public Employees Retirement Association (PERA). The Public Employees Defined Contribution Plan (PEDCP) is a multi-employer I deferred compensation plan. Elected officials who are covered by a public or private pension plan because of their employment are not eligible to participate in the PEDCP. Plan benefits depend solely on amounts contributed to the plan plus investment earnings. I Minnesota Statutes, Chapter 353D.03 requires that both the elected local government official and the City contribute an amount equal to 5% of the elected local government official's salary. There is no vesting period required to receive benefits in the PEDCP. I The City's total payroll in the year 1998 was $ 621,959. The City's contributions were calculated using the base salary amount of $ 18,320. Both the City and the elected local -- government official made the required 5% contribution, amounting to $ 916 from each source, or $ 1,832 in total. As of June 30, 1997, and for the fiscal year then ended, PERA held no securities issued I by the City or other related parties. 3. Deferred Revenue I Deferred revenue at December 31, 1998, consisted of: Debt I General Service Total Taxes Receivable - Delinquent $ 2,966 $ 1,179 $ 4,145 I Special Assessments Receivable - Deferred 60,078 648,933 709,011 Delinquent 29 0 29 I Total $ 63,073 $ 650,112 $ 713,185 I .- I 25 I I I. CITY OF ST. JOSEPH, MINNESOTA I NOTES TO THE FINANCIAL STATEMENTS December 31, 1998 (Continued) I NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) I B. Liabilities (Continued) I 4. Bonds Payable The following is a summary of bond transactions for the year ended December 31, 1998: I General Obligation General General Special Obligation I Obligation Assessment Revenue Total Bonds Payable - January 1, 1998 $ 1,235,000 $ 2,110,000 $ 1,110,000 $ 4,455,000 I Bonds Issued 0 545,000 0 545,000 Bonds Retired (35,000) (125,000) (55,000) (215,000) -- Bonds Payable - December 31, 1998 $ 1,200,000 $ 2,530,000 $ 1,055,000 $ 4,785,000 I Bonds outstanding at December 31, 1998, comprise the following issues: General Obligation Bonds: I $ 1,235,000 General Obligation Bonds of 1997 due in annual installments of$ 35,000 to $ 100,000 through December 1, 2017, interest at 4.00 to 5.75 I percent $ 1,200,000 General Obligation Special Assessment Bonds: I $ 200,000 General Obligation Improvement Bonds of 1992 due in annual installments of$ 10,000 to $ 20,000 I through December 1,2007, interest at 4.60 to 6.40 percent 150,000 $ 365,000 General Obligation Improvement Bonds of 1992 - I Series B due in annual installments of$ 15,000 to $ 35,000 through December 1,2008, interest at 4.50 to 6.60 percent 275,000 ~. I I 26 I CITY OF ST. JOSEPH, MINNESOTA .- NOTES TO THE FINANCIAL STATEMENTS I December 31, 1997 (Continued) I NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) B. Liabilities (Continued) I 4. Bonds Payable (Continued) I General Obligation Special Assessment Bonds: (Continued) $ 550,000 General Obligation Improvement Bonds of 1993 I due in annual installments of $ 25,000 to $ 50,000 through December 1,2008, interest at 3.00 to 5.30 percent $ 405,000 $ 1,280,000 General Obligation Improvement Bonds of 1996 I due in annual installments of$ 60,000 to $ 120,000 through December 1,2011, interest at 4.30 to 5.90 percent 1,155,000 I $ 545,000 General Obligation Improvement Bonds of 1998 due in annual installments of $ 25,000 to $ 50,000 through -- December 1,2013, interest at 3.85 to 5.00 percent 545,000 Total General Obligation Special Assessment Bonds 2,530,000 I General Obligation Revenue Bonds: $ 475,000 General Obligation Water Revenue Bonds of 1992 I due in annual installments of $ 30,000 to $ 50,000 through December 1,2005, interest at 4.00 to 6.00 percent 315,000 $ 780,000 General Obligation Water Revenue Bonds of 1996 I due in annual installments of $ 20,000 to $ 70,000 through December 1, 2016, interest at 4.30 to 6.00 percent 740,000 I Total General Obligation Revenue Bonds 1,055,000 TOTAL BONDS PAYABLE $ 4,785,000 I The annual requirements to amortize all bonded debt outstanding as of December 31, I 1998, including interest payments of $ 2,330,856 are: .- I 27 I · CITY OF ST. JOSEPH, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS December 31, 1998 (Continued) NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) B. Liabilities (Continued) 4. Bonds Payable (Continued) General Obligation General Year Ending General Special Obligation December 31, Obligation Assessment Revenue Total 1999 $ 98,007 $ 295,626 $ 119,798 $ 513,431 2000 101,555 291,028 121,777 514,360 2001 99,835 288,037 123,418 511 ,290 2002 103,055 289,563 119,672 512,290 2003 100,985 295,425 115,835 512,245 2004-2008 514,095 1,427,555 446,535 2,388,185 _. 2009-2013 520,660 645,385 354,835 1,520,880 2014 and Beyond 424,175 0 219,000 643,175 Totals $ 1,962,367 $ 3,532,619 $ 1,620,870 $ 7,115,856 C. Fund Equity Fund equity balances are classified as follows to reflect the limitations and restrictions of the respective funds: 1. Fund Balance a. Reserved Fund Balance - Reserved fund balance of $ 1,865,640 represents amounts legally reserved for future debt service payments and capital projects. 28 CITY OF ST. JOSEPH, MINNESOTA . NOTES TO THE FINANCIAL STATEMENTS December 31, 1998 (Continued) NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) C. Fund Equity (Continued) 1. Fund Balance (Continued) b. Unreserved fund balance is comprised of the following: Special Capital General Revenue Projects Total Designated for Fire $ 492,563 $ 0 $ 0 $ 492,563 Designated for Fire Hall 105,085 0 0 105,085 Designated for Capital Expenditures (2,861) 0 0 (2,861 ) Designated for Debt Service 174,745 0 0 174,745 Designated for Working Capital 250,000 0 0 250,000 Undesignated 504,610 92,600 (29,420) 567,790 - Total Unreserved - Fund Balance $ 1,524,142 $ 92,600 $ (29,420) $ 1,587,322 2. Contributed Capital Contributed capital in the Enterprise Funds represents fixed assets which were purchased by other funds and transferred to the Enterprise Funds. Contributed capital is as follows: Balance, December 31,1997 $ 4,831,186 Capital Contributed in 1998 0 Balance, December 31, 1998 $ 4,831,186 29 CITY OF ST. JOSEPH, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS December 31, 1998 (Continued) NOTE 4 - SEGMENT INFORMATION FOR ENTERPRISE FUNDS The City maintains three Enterprise Funds which provide refuse, water and sewer services. Segment information for the year ended December 31, 1998, is: Refuse Water Sewer Fund Fund Fund Total Operating Revenues $ 110,770 $ 167,585 $ 183,038 $ 461,393 Depreciation 0 52,993 69,175 122,168 Operating Income (Loss) 18,717 17,019 (43,610) (7,874) Operating Transfers Out (10,000) (45,000) 0 (55,000) Net Income 14,746 (4,731) (13,059) (3,044) Contributed Capital 0 2,318,285 2,512,901 4,831,186 Fixed Assets - Acquisitions 0 0 5,521 5,521 Contribut~d Additions 0 0 0 0 Net Working Capital 94,572 135,705 618,408 848,685 Total Assets 102,334 2,482,881 2,227,656 4,812,871 Debt Outstanding 0 1,055,000 0 1,055,000 Total Equity 94,572 2,463,902 2,206,040 4,764,514 NOTE5-CONlliflTMENTS The City has entered into contracts for certain projects, as follows: Expended Project Through Vendor and Project Authorization December 31, 1998 Commitment Hardrives, Inc. - 1998 Street Improvements $ 249,483 $ 219,630 $ 29,853 Randy Kraemer Excavating 91st Avenue Project 161,734 29,787 131,947 30 CITY OF ST. JOSEPH, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS December 31, 1998 (Continued) NOTE 6 - RISK MANAGEMENT The City is exposed to various risk of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters. In order to protect against these risks of loss, the City purchases commercial insurance through the League of Minnesota Cities Insurance Trust, a public entity risk pool. This pool currently operates common risk management and insurance programs for municipal entities. The City pays an annual premium to the League for its insurance coverage. The League of Minnesota Cities Insurance Trust is self-sustaining through commercial companies for excess claims. The City is covered through the pool for any claims incurred but unreported, however, retains risk for the deductible portion of its insurance policies. The amounts of these deductibles are considered immaterial to the financial statements. The City's workers compensation insurance policy is retrospectively rated. With this type of policy, final premiums are determined after loss experience, workers compensation rates and salaries for the year are known. The final premium adjustment was recorded in the year the adjustment was made. During the year ended December 31, 1998, there were no significant reductions in insurance coverage from the prior year. Settled claims have not exceeded the City's commercial coverage in any of the past three years. 31 · COMBINING AND INDIVIDUAL FUND - FINANCIAL STATEMENTS CITY OF ST. JOSEPH, MINNESOTA THE GENERAL FUND . The General Fund accounts for all revenues and expenditures of a governmental unit which are not accounted for in other funds, and it is usually the largest and most important accounting activity for state and local governments. It nonnally receives a greater variety and number of taxes and other general revenues than any other fund. This fund has flowing into it such revenues as general property taxes, licenses and pennits, fines and penalties, rents, charges for current services, state aids, and interest earnings. The fund's resources also finance a wider range of activities than any other fund. Most of the current operations of governmental units will be financed from this fund. - - I I. CITY OF ST. JOSEPH, MINNESOTA GENERAL FUND I COMPARATIVE BALANCE SHEETS I December 31 1998 1997 ASSETS I Cash and Investments $ 1,423,916 $ 1,403,342 Taxes Receivable - Delinquent 2,966 6,504 I Special Assessments Receivable - Deferred 60,078 88,500 Delinquent 29 175 I Accounts Receivable 49,295 18,769 Interest Receivable 24,169 50,344 Due from Other Governmental Units 144,798 81,572 I TOTAL ASSETS $ 1,705,251 $ 1,649,206 LIABILITIES AND FUND BALANCE I Liabilities: Accrued Liabilities $ 70,459 $ 65,497 .. Deferred Revenue 63,073 95,179 Compensated Absences Payable 47,577 48,047 Total Liabilities 181,109 208,723 I Fund Balance: Unreserved - Designated 1,019,532 963,006 I Undesignated 504,610 477,477 Total Fund Balance 1,524,142 1,440,483 TOTAL LIABILITIES AND FUND BALANCE $ 1,705,251 $ 1,649,206 I I I I .. I 32 I I CITY OF ST. JOSEPH, MINNESOTA .1 GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES I IN FUND BALANCE - BUDGET AND ACTUAL Year Ended December 31,1998 (With Comparative Actual Totals for the Year Ended December 31, 1997) I 1998 1997 Over I (Under) Budget Actual Budget Actual REVENUES: I General Property Tax $ 313,475 $ 323,325 $ 9,850 $ 283,658 Tax Increments 0 (4,662) (4,662) 3,189 I Special Assessments 41,000 40,308 (692) 33,197 Licenses and Pennits 47,550 62,111 14,561 53,028 I Intergovernmental - Federal Grants 19,138 37,912 18,774 22,647 I State - Local Government Aid 447,344 447,344 0 428,293 HACA 60,754 61,779 1,025 61,657 . Local Perfonnance Aid 5,840 5,840 0 4,853 I Police Aid 29,451 23,551 (5,900) 20,109 Fire Aid 19,650 21,911 2,261 22,030 Other 5,732 8,387 2,655 11,542 I County Grants 3,900 4,730 830 4,730 Total Intergovernmental 591,809 611,454 19,645 575,861 Charges for Services - I General Government 4,450 30,822 26,372 13,395 Public Safety - Fire 159,107 144,353 (14,754) 166,550 Culture and Recreation 14,100 14,823 723 13,682 I Total Charges for Services 177 ,657 189,998 12,341 193,627 Fines 65,150 60,081 (5,069) 63,900 I Miscellaneous - Sale of Surplus Property 0 109,342 109,342 5,144 InvesbnentIncome 44,000 80,865 36,865 78,633 I Refunds and Reimbursements 8,000 80,519 72,519 20,016 Contributions 10,000 55,549 45,549 32,236 Total Miscellaneous 62,000 326,275 264,275 136,029 I Total Revenues 1,298,641 1,608,890 310,249 1,342,489 .- I 33 I I I. CITY OF ST. JOSEPH, MINNESOTA GENERAL FUND I STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL Year Ended December 31, 1998 I (With Comparative Actual Totals for the Year Ended December 31, 1997) (Continued) I 1998 1997 Over (Under) I Budget Actual Budget Actual EXPENDITURES: General Government: I Mayor and Council - Salaries and Benefits $ 27,303 $ 22,485 $ (4,818) $ 23,286 Supplies 400 53 (347) 641 Travel and Conferences 3,000 2,531 (469) 1,433 I Advertising 1,450 991 (459) 1,893 Insurance 550 468 (82) 468 Dues and Subscriptions 14,052 8,609 (5,443) 15,782 I Other 550 0 (550) 332 Legislative Committees - Legislative Bodies 2,700 2,970 270 4,035 .. Other 2,525 1,792 (733) 1,626 Elections - Supplies 100 219 119 0 Professional Services 7,767 6,341 (1,426) 0 I Other 1,900 1,437 (463) 0 Assessing - Salaries and Benefits 9,689 9,329 (360) 9,279 I Supplies 150 30 (120) 105 Travel and Conferences 100 50 (50) 0 Other 300 194 (106) 176 Administration - I Salaries and Benefits 68,396 70,738 2,342 67,260 Supplies and Maintenance 9,350 3,273 (6,077) 6,038 Professional Services 0 630 630 0 I Telephone 3,500 2,493 (1,007) 2,828 Travel and Conferences 800 1,146 ·346 538 Insurance 1,600 1,400 (200) 1,360 I Capital Expenditures 3,300 1,931 (1,369) 7,054 Other 3,250 2,495 (755) 2,337 Accounting - Salaries and Benefits 43,867 45,847 1,980 43,650 I Supplies 1,500 1,631 131 1,701 Travel and Conferences 400 586 186 280 Other 650 30 (620) 591 .. Independent Auditing - Services and Charges 8,000 7,380 (620) 7,550 Lega1- Services and Charges 10,000 15,877 5,877 7,027 I I 34 I CITY OF ST. JOSEPH, MINNESOTA GENERAL FUND .1 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL I Year Ended December 31, 1998 (With Comparative Actual Totals for the Year Ended December 31, 1997) (Continued) I 1998 1997 I Over (Under) Budget Actual Budget Actual EXPENDITURES: (Continued) I General Government: (Continued) Planning and Zoning - Annexation Fee $ 500 $ 381 $ (119) $ 908 I J oint Planning 500 1,247 747 0 Consolidation Study 0 0 0 621 General Government Buildings - Salaries and Benefits 563 2,689 2,126 796 I Supplies and Maintenance 2,620 26,472 23,852 2,757 Professional Services 1,750 1,293 (457) 1,523 Telephone 1,200 601 (599) 587 I Insurance 1,200 1,000 (200) 1,020 Utilities 8,800 7,718 (1,082) 7,043 Capital Expenditures 2,000 55,012 53,012 561 . Cable Access 11,050 1,960 (9,090) 16,405 I Total General Government 257,332 311 ,329 53,997 239,491 Public Safety: I Police - Salaries and Benefits 293,935 297,880 3,945 288,496 Supplies and Maintenance 8,450 5,213 (3,237) 7,837 I Professional Services 32,600 26,159 (6,441) 28,360 Travel and Conferences 800 457 (343) 320 Insurance 5,000 4,609 (391 ) 4,250 Advertising 100 76 (24) 330 I Capital Expenditures 2,500 1,800 (700) 395 Other 1,500 1,051 (449) 914 Fire Protection - I Salaries and Benefits 14,560 7,365 (7,195) 7,402 Supplies and Maintenance 18,055 15,908 (2,147) 11,220 Professional Services 66,993 48,194 (18,799) 65,636 Travel and Conferences 3,670 3,455 (215) 2,167 I Fire Protection 38,400 31,190 (7,210) 30,615 Insurance 14,995 21,275 6,280 3,855 Utilities 6,730 7,775 1,045 5,181 I State Aid Reimbursement 18,615 21,411 2,796 20,530 Pension Relief Fund 6,750 5,621 (1,129) 2,813 Capital Expenditures 49,572 85,872 36,300 43,750 I Other 6,785 2,057 (4,728) 3,655 Building Inspection - 206 . Supplies 200 0 (200) Professional Services 12,200 24,229 12,029 12,4 71 I Other 3,100 1,751 (1,349) 2,795 35 I I I. CITY OF ST. JOSEPH, MINNESOTA GENERAL FUND I STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL Year Ended December 31, 1998 I (With Comparative Actual Totals for the Year Ended December 31, 1997) (Continued) I 1998 1997 Over (Under) I Budget Actual Budget Actual EXPENDITURES: (Continued) Public Safety: (Continued) I Communication Service - Supplies and Maintenance $ 500 $ 1,327 $ 827 $ 324 Telephone 4,800 5,569 769 4,616 Capital Expenditures 500 1,358 858 0 I Automotive Service - Supplies and Maintenance 10,300 14,054 3,754 12,483 Motor Vehicles 10,000 18,625 8,625 0 I Emergency Management Service - Professional Services 400 1,293 893 338 .. Capital Expenditures 3,000 16,505 13,505 0 Other 250 414 164 0 Animal Control - Supplies 100 70 (30) 48 Professional Services 800 349 (451) 737 I Other 50 44 (6) 0 Total Public Safety 636,210 672,956 36,746 561,744 I Public Works: Ordinance Enforcement - Salaries and Benefits 290 0 (290) 0 Professional Services 500 97 (403) 489 I Other 0 325 325 46 Street Maintenance - Salaries and Benefits 69,955 67,154 (2,801) 65,622 I Supplies and Maintenance 14,000 16,392 2,392 11,477 Professional Services 100 200 100 7 Travel and Conferences 200 59 (141) 153 I Insurance 6,500 5,298 (1,202) 5,625 Utilities 3,650 2,404 (1,246) 3,643 Capital Expenditures 84,300 75,672 (8,628) 23,833 Other 780 511 (269) 430 I Industrial Development - Professional Services 9,000 27,114 18,114 9,253 Ice and Snow Removal - .. Salaries and Benefits 19,500 13,526 (5,974) 15,994 Supplies and Maintenance 14,000 6,814 (7,186) 21,899 Capital Expenditures 4,000 0 (4,000) 18,850 Other 2,500 1,200 (1,300) 6,752 I I 36 I CITY OF ST. JOSEPH, MINNESOTA .1 GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES I IN FUND BALANCE - BUDGET AND ACTUAL Year Ended December 31, 1998 (With Comparative Actual Totals for the Year Ended December 31, 1997) I (Continued) 1998 1997 I Over (Under) Budget Actual Budget Actual I EXPENDITURES: (Continued) Public Works: (Continued) Engineering - I Professional Services $ 15,000 $ 51,533 $ 36,533 $ 12,453 Street Lighting - Supplies 475 0 (475) 0 Utilities 25,900 20,942 (4,958) 21,654 I Capital Expenditures 1,500 3,204 1,704 770 Street Cleaning - Salaries and Benefits 4,485 3,227 (1,258) 2,490 I Supplies and Maintenance 3,000 2,761 (239) 1,916 Travel and Conferences 100 80 (31) 69 Other 200 125 (75) 125 . Total Public Works 279,935 298,638 18,703 223,550 . I Culture and Recreation: Participant Recreation - I Salaries and Benefits 9,600 10,265 665 10,146 Supplies and Maintenance 800 1,574 774 793 Professional Services 1,700 3,573 1,873 3,719 I Insurance 800 600 (200) 680 Advertising 30 57 27 116 Other 1,620 1,117 (503) 1,359 Ball Park and Skating Rink - I Salaries and Benefits 2,690 8,968 6,278 1,997 Supplies and Maintenance 600 912 312 310 Professional Services 0 65 0 0 I Utilities 1,100 736 (364) 712 Capital Expenditures 2,000 19,796 17,796 3,403 Maintenance Shop - Supplies and Maintenance 2,685 2,723 38 2,139 I Telephone 810 806 (4) 755 Utilities 960 437 (523) 663 Other 100 4,403 4,303 0 I Park Areas - Salaries and Benefits 31,537 39,675 8,138 32,184 Supplies and Maintenance 10,600 9,112 (1,488) 8,125 Telephone 200 178 (22) 123 I Insurance 1,200 1,000 (200) 1,020 . Utilities 2,250 3,388 1,138 3,381 Capital Expenditures 39,350 22,745 (16,605) 36,125 I Other 425 37 (388) 187 37 I I I. CITY OF ST. JOSEPH, MINNESOTA GENERAL FUND I STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL Year Ended December 31, 1998 I (With Comparative Actual Totals for the Year Ended December 31, 1997) (Continued) I 1998 1997 Over (Under) I Budget Actual Budget Actual EXPENDITURES: (Continued) Culture and Recreation: (Continued) I Shade Tree Disease Control - Supplies and Maintenance $ 75 $ 0 $ (75) $ 0 Travel and Conferences 100 35 (65) 0 Community Support - I Insurance 300 200 (100) 255 Other 1,600 4,931 3,331 1,882 Total Culture and Recreation 113,132 137,333 24,201 110,074 I Economic Development Authority - Salaries and Benefits 39,257 38,783 (474) 21,228 .. Supplies 250 289 39 365 Telephone 1,200 1,297 97 321 Travel and Conferences 2,500 3,323 823 808 Professional Services 5,000 7,500 2,500 0 I Capital Expenditures 300 0 (300) 3,028 Other 8,600 9,253 653 625 Total Economic Development 57,107 60,445 3,338 26,375 I Miscellaneous: Other 500 300 (200) 367 I Total Expenditures 1,344,216 1,481,001 136,785 1,161,601 REVENUES OVER (UNDER) EXPENDITURES (45,575) 127,889 173,464 180,888 I OTHER FINANCING USES: Operating Transfers Out 0 (44,230) (44,230) (4,560) I EXCESS OF REVENUES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES $ (45,575) 83,659 $ 129,234 176,328 I FUND BALANCE - January 1 1,440,483 1,264,155 FUND BALANCE - December 31 $ 1,524,142 $ 1 ,440,483 .. I I 38 I I. CITY OF ST. JOSEPH, MINNESOTA I SPECIAL REVENUE FUNDS I Special Revenue Funds are used to account for revenues derived from specific taxes or other eannarked revenue sources. They are usually required by statute, charter provision, or local I ordinance to finance particular functions or activities of government. I I I I .. I I I I I I .. I I I CITY OF ST. JOSEPH, MINNESOTA SPECIAL REVENUE FUNDS .1 COMœ~GBALANCESHEET I December 31, 1998 With Comparative Totals for December 31, 1997 Recreation Community DARE I Center Grant Program I ASSETS Cash and Investments $ 31,260 $ 6,048 $ 1,529 Interest Receivable 527 101 0 Total Assets $ 31,787 $ 6,149 $ 1,529 I LIABILITIES AND FUND BALANCE I Liabilities: Accounts Payable $ 0 $ 6,149 $ 0 Fund Balance: I Unreserved - Undesignated 31,787 0 1,529 I Total Liabilities and Fund Balance $ 31,787 $ 6,149 $ 1,529 .. I I I I I I .. I I I I. I I Lake Wobegon Park Totals Trail Improvements 1998 1997 I $ 280 $ 59,000 $ 98,117 $ 64,751 4 0 632 0 I $ 284 $ 59,000 $ 98,749 $ 64,751 I $ 0 $ 0 $ 6,149 $ 0 I 284 59,000 92,600 64,751 I $ 284 $ 59,000 $ 98,749 $ 64,751 .- I I I I I I .. I 39 I I CITY OF ST. JOSEPH, MINNESOTA SPECIAL REVENUE FUNDS .1 COMBINING STATEMENT OF REVENUES, EXPENDITURES I AND CHANGES IN FUND BALANCE Year Ended December 31, 1998 With Comparative Totals for the Year Ended December 31, 1997 I Recreation Community DARE Center Grant Program I REVENUES: Intergovernmental Revenue $ 0 $ 10,000 $ 0 Miscellaneous - I Investment Income 2,237 438 0 Contributions 0 605 10 Total Revenues 2,237 11,043 10 I EXPENDITURES: I Salaries and Benefits 0 3,829 0 Supplies and Maintenance 0 6,249 418 Professional Services 0 965 0 I Total Expenditures 0 11,043 418 EXCESS OF REVENUES OVER (UNDER) .. EXPENDITURES 2,237 0 (408) FUND BALANCE - January 1 29,550 0 1,937 FUND BALANCE - December 31 $ 31,787 $ 0 $ 1,529 I I I I I I .. I I I I. I I Lake W obegon Park Totals I Trail Improvements 1998 1997 $ 0 $ 0 $ 10,000 $ 0 I 20 0 2,695 1,752 0 26,000 26,615 33,260 I 20 26,000 39,310 35,012 I 0 0 3,829 0 0 0 6,667 0 0 0 965 0 I 0 0 11,461 0 .. 20 26,000 27,849 35,012 264 33,000 64,751 29,739 I $ 284 $ 59,000 $ 92,600 $ 64,751 I I I I I .. I 40 I I I. CITY OF ST. JOSEPH, MINNESOTA I DEBT SERVICE FUNDS I Debt Service Funds are created to account for the payment of interest and principal on long-term, general obligation debt other than debt issued for and serviced primarily by a governmental enterprise. I I I I I .. I I I I I I .. I I I CITY OF ST. JOSEPH, MINNESOTA DEBT SERVICE FUNDS .1 COMBINING BALANCE SHEET I December 31, 1998 With Comparative Totals for December 31, 1997 General I General Obligation General Obligation Water Obligation I Improvement Revenue Improvement Bonds Bonds Bonds of 1992 of 1992 of 1992-B ASSETS I Cash and Investments $ 55,379 $ 14,687 $ 235,530 Taxes Receivable - Delinquent 77 0 0 I Special Assessments Receivable - Deferred 18,500 0 193,346 Delinquent 0 0 0 Accounts Receivable 0 2,263 0 I Interest Receivable 929 224 3,952 Due from Other Governmental Units 0 0 0 TOTAL ASSETS $ 74,885 $ 17,174 $ 432,828 I LIABILITIES AND FUND BALANCE . Liabilities: 193,346 I Deferred Revenue $ 18,577 $ 0 $ Fund Balance: I Reserved for Debt Service 56,308 17,174 239,482 TOTAL LIABILITIES AND FUND BALANCE $ 74,885 $ 17,174 $ 432,828 I I I I I .- I I I I. I I General General Obligation General Obligation Water Obligation General General I Improvement Revenue Improvement Obligations Obligations Bonds Bonds Bonds Bonds Bonds Totals of 1993 of 1996 of 1996 of 1997 of 1998 1998 1997 I $ 153,486 $ 407,565 $ 439,695 $ 158,307 $ 68,494 $ 1,533,143 $ 1,161,677 192 0 618 292 0 1,179 2,046 I 93,111 0 200,543 0 143,433 648,933 605,454 0 0 0 0 0 0 3,584 I 0 3,537 0 0 0 5,800 6,126 2,586 5,932 7,403 2,669 873 24,568 0 7,484 0 11,071 0 2,633 21,188 25,531 I $ 256,859 $ 417,034 $ 659,330 $ 161,268 $ 215,433 $ 2,234,811 $ 1,804,418 --$ 93,303 $ 0 $ 201,161 $ 292 $ 143,433 $ 650,112 $ 611,084 I 163,556 417,034 458,169 160,976 72,000 1,584,699 1,193,334 I $ 256,859 $ 417,034 $ 659,330 $ 161,268 $ 215,433 $ 2,234,811 $ 1,804,418 I I I I -- I 41 I I CITY OF ST. JOSEPH, MINNESOTA DEBT SERVICE FUNDS .1 COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE I Year Ended December 31, 1998 With Comparative Totals for the Year Ended December 31, 1997 General I General Obligation General Obligation Water Obligation I Improvement Revenue Improvement Bonds Bonds Bonds of 1992 of 1992 of 1992-B I REVENUES: General Property Taxes $ 8,123 $ 0 $ 0 Special Assessments 39,419 0 28,958 Intergovernmental 0 0 0 I Miscellaneous - Investment Income 3,142 1,858 16,682 Other 0 31,924 23,900 I Total Revenues 50,684 33,782 69,540 EXPENDITURES: Miscellaneous 0 0 0 I Debt Service - Bond Principal 10,000 35,000 20,000 .. Bond Interest and Fiscal Charges 9,775 19,753 18,280 Total Expenditures 19,775 54,753 38,280 EXCESS OF REVENUES OVER (UNDER) I EXPENDITURES 30,909 (20,971) 31,260 OTHER FINANCING SOURCES: Operating Transfers In 0 0 0 I Proceeds From the Sale of Bonds 0 0 0 Total Other Financing Sources 0 0 0 EXCESS OF REVENUES AND OTHER I FINANCING SOURCES OVER (UNDER) EXPENDITURES 30,909 (20,971) 31,260 FUND BALANCE - January 1 25,399 38,145 208,222 I FUND BALANCE - December 31 $ 56,308 $ 17,174 $ 239,482 I I .- I I I I. I I General General Obligation General I Obligation Water Obligation General General Improvement Revenue Improvement Obligation Obligation Bonds Bonds Bonds Bonds Bonds Totals I of 1993 of 1996 of 1996 of 1997 of 1998 1998 1997 $ 20,310 $ 0 $ 70,979 $ 38,513 $ 0 $ 137,925 $ 107,675 28,358 0 55,069 0 56,744 208,548 86,980 I 0 0 8,299 67,439 0 75,738 221,534 11,500 21,757 31,328 3,921 2,247 92,435 63,027 I 0 20,472 5,530 0 0 81,826 114,124 60,168 42,229 171,205 109,873 58,991 596,472 593,340 I 0 0 0 0 3,225 3,225 7,200 .- 30,000 20,000 65,000 35,000 0 215,000 175,000 21,365 42,715 65,010 65,845 0 242,743 228,095 51,365 62,715 130,010 100,845 3,225 460,968 410,295 I 8,803 (20,486) 41,195 9,028 55,766 135,504 183,045 I 0 120,962 5,413 113,252 0 239,627 10,000 0 0 0 0 16,234 16,234 85,224 0 120,962 5,413 113,252 16,234 255,861 95,224 I 8,803 100,476 46,608 122,280 72,000 391,365 278,269 I 154,753 316,558 411,561 38,696 0 1,193,334 915,065 I $ 163,556 $ 417,034 $ 458,169 $ 160,976 $ 72,000 $ 1,584,699 $ 1,193,334 I .. I 42 I I CITY OF ST. JOSEPH, MINNESOTA .1 CAPITAL PROJECTS FUNDS I Capital Projects Funds are created to account for all resources used for the acquisition of capital I facilities by a governmental unit except those financed by enterprise funds. I I I I I .. I I I I I I .- I I I I. CITY OF ST. JOSEPH, MINNESOTA CAPITAL PROJECTS FUNDS I COMBINING BALANCE SHEET December 31, 1998 With Comparative Totals for December 31, 1997 I 1998 90th and 91st I Street Avenue Totals Improvements Improvements 1998 1997 ASSETS I Cash and Investments $ 50,798 $ 285,761 $ 336,559 $ 210,065 Accounts Receivable 0 0 0 2,502 Due from Other Governmental Units 0 0 0 25,000 I TOTAL ASSETS $ 50,798 $ 285,761 $ 336,559 $ 237,567 I LIABILITIES AND FUND BALANCE Liabilities: Cash Overdraft $ 0 $ 0 $ 0 $ 72,376 I Accrued Liabilities 3,017 4,820 7,837 3,700 Contracts Payable 77,201 0 77,201 62,119 Total Liabilities 80,218 4,820 85,038 138,195 ._und Balance (Deficit): Reserved - Capital Improvements 0 280,941 280,941 149,739 I Unreserved - Undesignated (29,420) 0 (29,420) (50,367) Total Fund Balance (Deficit) (29,420) 280,941 251,521 99,372 I TOTAL LIABILITIES AND FUND BALANCE $ 50,798 $ 285,761 $ 336,559 $ 237 ,567 I I I I I. I 43 I I CITY OF ST. JOSEPH, MINNESOTA .1 CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES I AND CHANGES IN FUND BALANCE Year Ended December 31, 1998 With Comparative Totals for the Year Ended December 31, 1997 I Water East Minnesota I Filtration Street Fire Hall Improvements Improvements Improvement of1996 of1996 Project I REVENUES: Intergovernmental - County Grants/Aids $ 0 $ 0 $ 0 Miscellaneous - I Investment Income 4,671 888 8,224 Other 0 0 2,502 Total Revenues 4,671 888 10,726 I EXPENDITURES: Capital Outlay - I Construction Costs (2,423) (4,354) (11,826) Other 0 0 0 Total Expenditures (2,423) (4,354) (11,826) .. EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 7,094 5,242 22,552 I OTHER FINANCING SOURCES (USES): Operating Transfers In 0 0 0 Operating Transfers Out (65,962) (5,413) (113,252) I Proceeds from the Sale of Bonds 0 0 0 Total Other Financing Sources (65,962) (5,413) (113,252) EXCESS OF REVENUES AND OTHER I FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING I USES (58,868) (171) (90,700) FUND BALANCE (DEFICIT) - January 1 58,868 171 90,700 I FUND BALANCE (DEFICIT) - December 31 $ 0 $ 0 $ 0 I .. I I I I. I I I 1998 90th and 91st Klinefelter Street Avenue Totals I Walking Trail Improvements Improvements 1998 1997 $ 0 $ 0 $ 0 $ 0 $ 25,000 I 0 0 0 13,783 41,098 0 0 0 2,502 800 I 0 0 0 16,285 66,898 I 0 219,630 29,787 230,814 1,162,149 .- 3,131 8,422 1,121 12,674 17,415 3,131 228,052 30,908 243,488 1,179,564 I (3,131) (228,052) (30,908) (227,203) (1,112,666) 44,230 0 0 44,230 4,560 I 0 0 0 (184,627) 0 0 207,900 311 ,849 519,749 1,135,966 44,230 207,900 311 ,849 379,352 1,140,526 I I 41,099 (20,152) 280,941 152,149 27,860 I (41,099) (9,268) 0 99,372 71 ,512 $ 0 $ (29,420) $ 280,941 $ 251,521 $ 99,372 I .. I 44 I I I. CITY OF ST. JOSEPH, MINNESOTA ENTERPRISE FUNDS I I Enterprise Funds are established to account for the financing of self-supporting activities of governmental units which render services on a user charge basis to the general public. The most universal type of governmental enterprise is the public utility engaged in the provision of such I basic services as water, electricity, and natural gas. Sanitary sewer systems financed by user charges have also assumed the status of public utility operations in many urban areas, and many cities have combined water and sewer systems under the same management. I I I I I. I I I I I I I ,. I I CITY OF ST. JOSEPH, MINNESOTA I ENTERPRISE FUNDS -. COMB~GBALANCESHEET December 31, 1998 With Comparative Totals for December 31, 1997 I Refuse Water Sewer Fund Fund Fund I ASSETS Current Assets: Cash and Cash Equivalents $ 80,531 $ 123,084 $ 572,530 I Accounts Receivable 20,358 28,944 57,948 Interest Receivable 1,445 2,656 9,546 Total Current Assets 102,334 154,684 640,024 I Fixed Assets: Land and Land Improvements 0 12,996 4,940 Treatment Plant and Lines 0 1,442,544 1,874,045 I Buildings 0 0 517,983 Water Storage Facility 0 1,236,543 0 Machinery and Equipment 0 37,434 137,566 I 0 2,729,517 2,534,534 Less: Accumulated Depreciation 0 (401,320) (946,902) Net Fixed Assets 0 2,328,197 1,587,632 _I TOTAL ASSETS $ 102,334 $ 2,482,881 $ 2,227,656 LIABILITIES AND FUND EQUITY I Current Liabilities: Accrued Liabilities $ 7,762 $ 6,499 $ 7,683 Due to Other Governmental Units 0 0 7,507 I Compensated Absences Payable 0 12,480 6,426 Total Current Liabilities 7,762 18,979 21,616 Fund Equity: I Contributed Capital 0 2,318,285 2,512,901 Retained Earnings - I Umeserved (Deficit) 94,572 145,617 (306,861 ) Total Fund Equity 94,572 2,463,902 2,206,040 TOTAL LIABILITIES AND I FUND EQUITY $ 102,334 $ 2,482,881 $ 2,227,656 I I -. I I I ,e I Totals 1998 1997 I $ 776,145 $ 678,765 I 107,250 93,775 13,647 0 897,042 772,540 I 17,936 17,936 I 3,316,589 3,316,589 517,983 517,983 1,236,543 1,236,543 I 175,000 169,479 5,264,051 5,258,530 (1,348,222) (1,226,054) 3,915,829 4,032,476 le$ 4,812,871 $ 4,805,016 1 $ 21,944 $ 14,735 I 7,507 6,484 18,906 16,239 48,357 37,458 I 4,831,186 4,831,186 I (66,672) (63,628) 4,764,514 4,767,558 I $ 4,812,871 $ 4,805,016 I I ,e 45 I I CITY OF ST. JOSEPH, MINNESOTA ENTERPRISE FUNDS I COMBINING STATEMENT OF REVENUES, EXPENSES AND -. CHANGES IN RETAINED EARNINGS Year Ended December 31, 1998 With Comparative Totals for the Year Ended December 31, 1997 I Refuse Water Sewer Fund Fund Fund I OPERATING REVENUES: Charges for Services $ 110,770 $ 167,585 $ 183,038 OPERATING EXPENSES: I Salaries and Related Taxes and Benefits 9,573 46,844 48,590 I Utilities 0 17,146 7,041 Supplies 286 6,381 2,511 Sewer Use Rental 0 0 78,752 I Postage 397 2 413 Repairs and Maintenance 0 13,372 7,627 Professional Fees 135 0 11 Fees and Tests 258 6,255 3,203 I Dues and Subscriptions 0 193 88 Refuse Disposal 81,281 0 1,588 Depreciation 0 52,993 69,175 _I Insurance 0 6,400 7,355 Miscellaneous 123 980 294 Total Operating Expenses 92,053 150,566 226,648 I OPERATING INCOME (LOSS) 18,717 17,019 (43,610) NON-OPERATING REVENUES I Investment Income 6,029 9,780 30,551 Other Revenues 0 13,470 0 I Total Non-Operating Revenues 6,029 23,250 30,551 INCOME (LOSS) BEFORE OPERATING I TRANSFER 24,746 40,269 (13,059) Operating Transfer Out (10,000) (45,000) 0 NET INCOME 14,746 (4,731) (13,059) I RETAINED EARNINGS (DEFICIT) - January 1 79,826 150,348 (293,802) I RETAINED EARNINGS (DEFICIT) - December 31 $ 94,572 $ 145,617 $ (306,861) I , -. I I I. I I Totals I 1998 1997 $ $ 461,393 446,641 I I 105,007 108,844 24,187 24,780 9,178 7,491 I 78,752 82,772 812 941 20,999 13,483 146 1,215 I 9,716 9,557 281 658 82,869 70,815 I. 122,168 121,783 13,755 7,255 1,397 960 I 469,267 450,554 (7,874) (3,913) I 46,360 37,940 13,470 570 I 59,830 38,510 I 51,956 34,597 (55,000) (10,000) I (3,044) 24,597 I (63,628) (88,225) $ (66,672) $ (63,628) I ,. 46 I I CITY OF ST. JOSEPH, MINNESOTA ENTERPRISE FUNDS e· COMBINING STATEMENT OF CASH FLOWS Year Ended December 31, 1998 I With Comparative Totals for the Year Ended December 31, 1997 Refuse Water Sewer I Fund Fund Fund CASH FLOWS FROM OPERATING ACTIVITIES: I Operating Income (Loss) $ 18,717 $ 17,019 $ (43,610) Adjustments to Reconcile Operating Income (Loss) to Net Cash Provided by Operating I Activities: Depreciation 0 52,993 69,175 Other Non-Operating Revenues 0 13,470 0 I Change in Assets and Liabilities: (Increase) Decrease in Accounts Receivable (2,314) (5,542) (5,619) I Increase (Decrease) in Accrued Liabilities 7,482 (1,185) 8,419 Increase (Decrease) in Due to Other I Governmental Units 0 0 (6,484) Increase (Decrease) in Compensated Absences Payable 0 2,253 414 Total Adjustments 5,168 61,989 65,905 el Net Cash Provided by Operating Activities 23,885 79,008 22,295 CASH FLOWS FROM NONCAPITAL I FINANCING ACTIVITIES: Operating Transfer to Other Fund (10,000) (45,000) 0 I CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES: I Capital Acquisitions 0 0 (5,521) CASH FLOWS FROM INVESTING ACTIVITIES: I Investment Income 4,584 7,124 21,005 Net Increase in Cash and Cash Equivalents 18,469 41,132 37,779 I Cash and Cash Equivalents, January 1 62,062 81,952 534,751 Cash and Cash Equivalents, December 31 $ 80,531 $ 123,084 $ 572,530 I I e. I I I. I I Totals 1998 1997 I $ (7,874) $ (3,913) I 122,168 121,783 I 13,470 570 I (13,475) 8,611 14,716 (2,004) I (6,484) 217 2,667 (9) I. 133,062 129,168 125,188 125,255 I I (55,000) (10,000) I (5,521) (1,386) I 32,713 37,940 97,380 151,809 I 678,765 526,956 I $ 776,145 $ 678,765 I .. 47 I I CITY OF ST. JOSEPH, MINNESOTA STATEMENT OF GENERAL LONG-TERM DEBT .- December 31,1998 1998 1997 I AMOUNT AVAILABLE AND TO BE PROVIDED FOR THE PAYMENT OF GENERAL LONG-TERM DEBT: I Amount Available in Debt Service Funds $ 1,584,699 $ 1,193,334 Amount to be Provided from Special Assessments 648,933 609,038 Amount to be Provided for Compensated Absences Payable 58,865 49,897 I Amount to be Provided for Retirement of General Long- Tenn Debt 2,551,368 2,652,628 TOTAL AVAILABLE AND TO BE PROVIDED $ 4,843,865 $ 4,504,897 I GENERAL LONG-TERM DEBT: I Compensated Absences Payable $ 58,865 $ 49,897 Bonds Payable 4,785,000 4,455,000 TOTAL GENERAL LONG-TERM DEBT $ 4,843,865 $ 4,504,897 I I .1 I I I I I I I . 48 I I I I. CITY OF ST. JOSEPH, MINNESOTA REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL I REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS I March 10, 1999 I I Honorable Mayor and City Council City of St. Joseph St. Joseph,MÙ1nesota I We have audited the financial statements of City of St. Joseph, Minnesota as of and for the year I ended December 31, 1998, and have issued our report thereon dated March 10, 1999, which was qualified due to the omission of the disclosures about Year 2000 issues. Except for this omission, we conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued I by the Comptroller General of the United States. Compliance I. As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we perfonned tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material I effect on the detennination offinancial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed instances of noncompliance that are required to be reported under Government Auditing Standards and which are described in the I accompanying Schedule of Findings and Corrective Action Plans on Compliance with Minnesota Statutes and Internal Controls. I Internal Control Over Financial Reporting In planning and perfonning our audit, we considered the City's internal control over financial reporting in order to detennine our auditing procedures for the purpose of expressing our opinion I on the fmancial statements and not to provide assurance on the internal control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions I involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgment, could adversely affect the City's ability to record, process, summarize and report financial data consistent with the assertions of management in the financial statements. Reportable conditions are described in I the accompanying Schedule of Findings and Corrective Action Plans on Compliance with Minnesota Statutes and Internal Controls. I .. I 49 I A material weakness is a condition in which the design or operation of one or more of the e· internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur I and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, I accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weakness. However, we do not believe the reportable conditions described are material weaknesses. We also noted other matters involving the internal control over financial I reporting that we have reported to the management of the City ofSt. Joseph, Minnesota in a separate letter dated March 10, 1999. This report is intended for the infonnation of management and the City Council. However, this I report is a matter of public record and its distribution is not limited. f(-Vt-It-¡ /~W'¿A-fL-0) II UA-!- LT7.;) . I ,. KERN, DEWENTER, VIERE, LTD. I I el I I I I I I I e. 50 I I I. CITY OF ST. JOSEPH, MINNESOTA INDEPENDENT AUDITORS' REPORT ON COMPLIANCE I WITH MINNESOTA STATUTES I March 10, 1999 I Honorable Mayor and Members of I the City Council City ofSt. Joseph St. Joseph, Minnesota I We have audited the fmancial statements of the City of St. Joseph, Minnesota, for the year ended I December 31, 1998, and have issued our report thereon dated March 10, 1999. We conducted our audit in accordance with generally accepted auditing standards and the provisions of the Minnesota Legal Compliance Audit Guide for Local Government, promulgated by the Legal I Compliance Task Force pursuant to Minnesota Statute Sec. 6.65. Accordingly, the audit included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. I. The Minnesota Legal Compliance Audit Guide for Local Government covers five main categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, and claims and disbursements. Our study included all I of the listed categories as well as other statues as we considered necessary in the circumstances. The results of our tests indicate that for the items tested, the City complied with the material tenns and conditions of applicable legal provisions, except as described on the Schedule of I Findings and Corrective Action Plans on Compliance with Minnesota Statutes and Internal Controls. Further, for the items not tested, based on audit and the procedures referred to above, not~n~ came to our attention to indicate that the City had not complied with such legal I provIsIOns. This report is intended solely for the use ofthe City and should not be used for any other purpose. However, this report is a matter of public record and its distribution is not limited. I I ¡{-Oi.-/l/ lJehl't-ltfv...J) VikU / t.-TD. KERN, DEWENTER, VIERE, LTD. I I .. I 51 I CITY OF ST. JOSEPH, MINNESOTA .. FINDINGS AND CORRECTIVE ACTION PLANS ON COMPLIANCE I WITH MINNESOTA STATUTES AND INTERNAL CONTROLS Year Ended December 31, 1998 CURRENT AND PRIOR YEAR INTERNAL CONTROL FINDING: I The City does not have adequate segregation of duties due to a limited number of office I employees. CORRECTIVE ACTION PLAN (CAP): I 1. Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. I 2. Actions Planned in Response to Finding City Council will review current segregation of duties to determine if further segregation I is possible. 3. Official Responsible for Ensuring CAP I Ken Hiemenz, Mayor, is the official responsible for ensuring corrective action of the deficiency. 4. Planned Completion Date for CAP .1 The planned completion date for the CAP is December 31, 1999. 5. Plan to Monitor Completion of CAP I The City Council will be monitoring this corrective action plan. I I I I I I .. 52 I CITY OF ST. JOSEPH, MINNESOTA FINDINGS AND CORRECTIVE ACTION PLANS ON COMPLIANCE WITH MINNESOTA STATUTES AND INTERNAL CONTROLS Year Ended December 31, 1998 (Continued) I CURRENT YEAR STATE STATUTE FINDING: Minnesota Statutes Sec. 118.01 and 118.10 provide that all deposits with financial institutions must be collateralized in an amount equal to 110% of deposits in excess of FDIC insurance. The deposits ofthe City were unsecured at First State Bank of St. Joseph as follows: 110% of Deposits (Under) in Excess of FDIC Collateral Secured At 12/31/98 $ 1,904,215 $ 1,839,653 $ (64,562) CORRECTIVE ACTION PLAN (CAP): 1. Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. 2. Actions Planned in Response to Finding The City Clerk will review collateral requirements on a monthly basis to determine that the amount pledged is adequate to comply with Minnesota Statutes. 3. Official Responsible for Ensuring CAP Ken Hiemenz, Mayor, is the official responsible for ensuring corrective action of the deficiency. 4. Planned Completion Date for CAP The planned completion date for the CAP is immediately. 5. Plan to Monitor Completion of CAP The City Council will be monitoring this corrective action plan. PRlOR YEAR STATE STATUTE FINDINGS: None 53