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HomeMy WebLinkAbout2000 [09] Sep 07 {Book 20} . CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, St. Joseph City Council St. Joseph, MN 56374 September 7, 2000 (320) 363-720 I 7:00 P.M. Fax: 363-0342 1. Call to Order Ilk 2. Approve Agenda 3. Approve Consent Agenda MAYOR a. Receive Housing report and refer to Planning Commission for a recommendation to the City Kenneth J. Hiemenz Council for approval or disapproval to the Council by October 5th meeting b. Approval of2001 Audit services from KDV for $8,350 4. Department Head Reports CLERK! a. Public Works Director Dick Tallfen- ADMINISTRATOR b. EDA Director Chad Carlsoll - West Metro ElS discussion Cari Schmidt c. Deputy Clerk/Finallce Officer Judy Weyrells - 2001 Budget Resolution 5. Approve Minutes - City Council Meeting 8/17/00 COUNCILORS Bob Loso 6. Bills Payable and Overtime - .lert 7. Public Comments on the Agenda - . tt Mary Niedenfuer 8. City Engineer's Report - Joe Bettendorf a. 121 report - revised costs b. Authorization to set up Municipal State Aid (MSA) system for the City 9, Cemetary Association Proposal- Mayor Hiemenz 10, Joint Trenching issue - as requested by the Planning Commission - Chad Car/son 11. Scherer Trucking Right of Way - Chad Car/soli 12. Roth house - Consideration of Philippi bid 13. St. Cloud Area Joint Planning District Plan - Approval of plan 14. St. Cloud Library -Decision on whether to participate in cost sharing proposal for region 15. Sales Tax Issue - Ballot issue 16. Miscellaneous and Announcement Items - 17. Reports - Mayor, Council, Clerk/Administrator 18. Adjourn . . ~o~o~o CLERK/ADMINISTRATOR MEMORANDUM O~O~O~ TO: HONORABLE MAYOR KENNETH HIEMENZ AND CITY COUNCIL FROM: CARl SCHMIDT - CLERK/ ADMINISTRATOR SUBJECT: MEMO FOR MEETING OF 9/7/00 DATE: 08/25/00 Council Meeting- Consent Agenda -- The Housing report that was in your last packet is what is referred to in item a. The Mayor requested that this item be sent to the Planning Commission fIrst for their comments and recommendations to the City Council. Finally, KDV has submitted their proposal for audit services for 2001 in an amount not to exceed $8,350. Department Head Reports - Chief Will won't be present for this meeting (he was directed to attend the grant workshop on this date by the Council at the last meeting). However, he has submitted a memo regarding the leasing of patrol vehicles for your review. Judy Weyrens will be presenting the 2001 budget resolution. Chad Carlson will be making a recommendation to the Council on the West Metro Corridor Environmental Impact Statement (EIS) Proposed Cost Sharing. . City Engineer Report - Joe will present some fInal numbers on the 121 project. He is also asking that the City authorize him to move forward with setting St. Joseph up as a Municipal State aid City. The Mayor met with the Cemetary Association regarding their costs for services for 121. That proposal is in your packet. Joe might be able to answer some questions regarding this as well. Sales Tax Issue - The City of St. Cloud is planning on placing a question on the ballot in November without the other communities. I met with the other cities about this issue. Sartell and Waite Park were interested in putting a ballot question on this election. Sauk Rapids did not feel that they were ready at this time. Chris Haeglie called on Monday to inform the cities that St. Cloud is going forward without the other communities. However, they are willing to go to the legislature as a group after the election to ask for support. There is concern on St. Cloud's part that the Legislature may then require them to wait for the other communities-but they are willing to bring us along in their plea to the Legislature anyway. J oint Trenching - The Planning Commission requested that the City look at adopting a joint trenching policy that would require the utility companies to locate their utilities within the road right of way and within a joint trench. There is a letter from John Scherer and from Chad in your packet regarding this. St. Cloud Area Joint Planning District Plan - As requested by the City Council at the last Council meeting, the Mayor put together a summary of the St. Cloud Area Plan. He pulled out significant portions of the document for your review. He is recommending approval of the document. At this time, all three counties, as well as St. Cloud, Waite Park and Sauk Rapids have approved the plan. St. Joseph and Sartell are the last two communities to approve it. Scherer Trucking Right of Way - Chad met with Chuck Scherer, Mitch Anderson and Jody Tiesch on several occasions to discuss the access onto County Road 133 and Hwy 75. Scherer Trucking will be losing their access onto Hwy 75 after the completion of County Road 133 to Minnesota Street. As a result, . Scherer Trucking has requested additional room to the east to allow for additional trailer space. The County only needs 70 feet from the center line for right of way. That leaves the City with a 7.47 ft. strip of right of way. Chuck Scherer is interested in purchasing the strip to move their trailer to the east to allow for · better access on and off County Road 133. Chad is recommending that the City sell the property to Scherers for $408.28, Roth house - Philippi bid - The Mayor met with Jason Phillipi and his parents regarding the Roth house at 315 Minnesota Street East. They are interested in purchasing the house and have offered $48,000 for the house as is. They are also willing to pay the $2085 for hook up to City services. Jason submitted a check for $500 as earnest money payable to the City. I am attempting to set up a meeting between the Mayor, Council member Ehlert and the Philipis before the Council meeting to talk about a counter offer. St Cloud Library - The St. Cloud Library Board is proposing the possibility of extending hours of the library to Sunday. In order to do this, they are asking for a 30% contribution of $75,000 which they have figured is the usage by the surrounding communities. They are looking for a response from the City in support or against this proposition. I spoke with Allan Rudolph to get an idea of how the other communities are responding. He indicated that St. Cloud has said yes-but only if they are not the only City. Clear Lake is the only flat out no at this time. The other cities are wavering with the same questions that we have. Mr. Rudolph indicated that if the City is not interested in paying the full $2,458, they can offer a smaller amount and he would work it into the mix. Even if St. Joseph agrees to contribute, it doesn't guarantee that the project will move forward. It all comes down to the dollars. Miscellaneous- There are a number of public hearings at the meeting on the 21 st. The notices are included in your packet. There is a letter about potential changes to the zoning ordinance as suggested by John Scherer. Joe Bettendorf requested that we set a public hearing as part of the requirement for the grant application for 121. We also needed to schedule a public hearing to consider there 121 petitions for annexation, At this · time, it looks as if the Township Board will be present on the 21 5( to discuss/approve the petitions for annexation. Just a reminder that we have a meeting with St. Wendel Township on Wednesday, September 6th at 5:30 at the Firehall. There is an agenda for the meeting in your packet. Have a good Labor Day weekend everyone! · - 2 . "People Working for Homes" The Report of the Central Minnesota Task Force on Affordable Housing I. Executive Summary -- The Central Minnesota Task Force on Affordable Housing was created in " January 2000 by the cities of Sartell, Sauk Rapids, St. Cloud, St. Joseph, and Waite Park andthe counties of Benton, Sherburne, and Stearns. The Task Force was charged with investigating the problem of affordable housing and making recommendations for solutions. The following is a brief summary of the Task Force's recommendations. Recommendations/Proposed Solutions 1. Cost of Land - Zoning policies should encourage greater housing' density per acre so developers could use land more efficiently. 2. Construction Costs - Local Governments should allow and builders should employ a wider range of construction methods to reduce costs. 3. City Infrastructure - Local governments should be flexible on requirements for streets, cement sidewalks, curbs and gutters and green spaces where affordable housing is planned as part of a development. 4. AssessmentslFees - Local governments should develop policies to budget for . reduction of assessm~nts and fees that would otherwise apply to affordable housing construction. S. Building Codes - Local governments should oppose additional amendments to State Building Codes unless a full understanding of their costs to a unit of housing can be detennined. 6. Taxes - State property tax policy should reduce the disparity between tax classifications of single family vs. multifamily properties. Major local government initiatives which create additional taxes may represent an additional barrier to housing affordability. 7. Rehabilitation - Local governments should assist in the rehabilitation of 1. affordable housing currently at risk. .' 8.! Preserving Low Income Rental Units - Hundreds of subsidized apartments are nearing the end of multi-year agreements with the government to keep them affordable. These should be preserved as affordable units. 9. Life Cycle Housing - New housing developments should include housing for citizens of all incomes and ages. 10. Consistent Zoning Policies - It is essential that the five cities of the area work in conjunction with one another on zoning changes to create a consistent set of affordable housing regulations for developers. 11. Zoning for Multi-Family Housing - Local governments should add more flexibility to residential zoning districts, now primarily zoned for single family housing, to allow for multi-family housing in new development . planning areas. 12. Raise Housing Density Levels - Local governments should allow smalj.er . lots and insist on a minimum percentage of affordable housing in new development planning areas. 13, Encourage PUDs for Residential Housing - PUDs (Planned Unit Developments) should be'encouraged as a way to increase affordable housing. 14. Streamline and Coordinate Approval Process - Local governments should cultivate positive relationships with developers of affordable housing and help them through the maze of federal, state, and local regulations. -' 15. Enhance Community Education Resources. A concerted effort by schools, private and public agencies, and individuals themselves must be undertaken to educate citizens on the housing-related consequences of various lifestyle choices, 16. Job Creation. Local governments should move toward a livable wage standard whenever they provide incentives to businesses wishing to locate or expand in the area. 17. Senior Housing. Local government should encourage developers to create more attractive "senior housing" as an alternative for occupants of older, under-utilized homes. 18. Employer Incentives. Employers should develop programs to help provide home mortgage down payments, housing allowances, or interest rate buy downs for employees seeking affordable housing. 19. Community Land Trust Projects. A non-profit corporation can be created to purchase suitable property, build affordable housing on the site and sell the . structures (but not the land) to prospective buyers. Any financial subsidy from the community to buy the land keeps the home permanently affordable. 20. EducationJPubIic Acceptance. Local governments should undertake specific effort to improve communication with builders, developers, and other professionals involved in the production of affordable housing. Our communities should also undertake a public "education" effort to explain the problems and promises of affordable housing. Implementation Recommendations , Thy T¥k Force ,strongly recommends that: I A roved b Dec 1 st 11'. the five cities study and vote to affinn the recommendations included in pp y .;' the report· , I I Done by March 1 st \2. a small "prafting Committee" be formed by the five cities to craft a single se't of carefully worded ordinances and regulations ,needed to encourage the implementation of affordable housing; Approved by July 1st I 3. each of the cities receives, approves, and implements these ordinances and regulations. We recommend that step one be taken by December 1, 2000, that step two be finished by March 1,2001, and that step three be completed by July 1, 200l. . 2 ~DV Kern, DeWentel, Viele, Ltd. Certified Public Accountants · August 15, 2000 Honorable Mayor and City Council C/O Judy Weyrens City of St. Joseph P.O. Box 668 St. Joseph, MN 56374 Dear Ms. Weyrens: Weare pleased to confirm our understanding of the services we are to provide to the City of St. Joseph for the year ending December 31, 2000. We will audit the general purpose financial statements of the City of St. Joseph as of and for the year ending December 31, 2000. Also, the document we submit to you will include the following additional information that will be subjected to the auditing procedures applied in our audit of the · general purpose financial statements: Combining, and Individual Fund Financial Statements Supplementary Information Audit Objectives The objective of our audit is the expression of an opinion as to whether your general purpose financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles and to report on the fairness of the additional information referred to in the first paragraph when considered in relation to the general purpose financial statements taken as a whole. Our audit will be conducted in accordance with generally accepted auditing standards; the standards for [mancial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and provision of the Minnesota Legal Compliance Audit Guide for Local Governments, and will include tests of the accounting records of the City of St. Joseph and other procedures we consider necessary to enable us to express such an opinion. If our opinion on the general purpose financial statements is other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or to issue a report as a result of this engagement. We will also provide reports (that do not include opinions) on internal control related to the financial statements and compliance with laws, regulations, and the provisions of grant agreements, noncompliance with which could have a material effect on the · financial statements as required by Government Auditing Standards. 7600 Bass Lake Road, Suite 704 220 Park Avenue South p.o. Box 7304 Minneapolis, MN 55428 St. Cloud, MN 56302 672-537-3017 · Fax: 612-537-9682 320-251-7010 · Fax: 320-25h1784 www.kdv.com ~ '.':'!. , City of 81. Joseph August 15, 2000 . 2 Management Responsibilities Management is responsible for establishing and maintaining internal control and for compliance with laws, regulations, contracts, and agreements. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of the controls. The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorizations and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles. Management is responsible for making all financial records and related information available to us. We understand that you will provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. That responsibility includes the establishment and maintenance of adequate records and effective internal control over financial reporting, the selection and application of accounting principles, and the safeguarding of assets. Management is responsible for adjusting the financial statements to correct material misstatements and for confirming to us in the representation letter that . the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the general purpose fmancial statements taken as a whole. Audit Procedures - General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the fmancial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether caused by error or fraud. Because an audit is designed to provide reasonable, but not absolute assurance and because we will not perform a detailed examination of all transactions, there is a risk that a material misstatement may exist and not be detected by us. In addition, an audit is not designed to detect immaterial errors, fraud, or other illegal acts or illegal acts that do not have a direct effect on the general purpose financial statements. However, we will inform you of any material errors and any fraud that comes to our attention. We will also inform you of any other illegal acts that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not ex.tend to matters that might arise during any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by . correspondence with selected individuals, creditors, and fmancial institutions. We will request written representations from your attorneys as part of the engagement, and they .. ,. ...... . City of St. Joseph August 15, 2000 . 3 may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the financial statements and related matters. Identifying and ensuring that the City complies with laws, regulations, contracts, and agreements is the responsibility of management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Audit Procedures - Internal Controls In planning and performing our audit, we will consider the internal control sufficient to plan the audit in order to determine the nature, timing, and extent of our auditing procedures for the purpose of expressing our opinion on the City's general purpose financial statements. We will obtain an understanding ofthe design of the relevant controls and whether they have been placed in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the general purpose . financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the general purpose financial statements. (Tests of controls are required only if control risk is assessed below the maximum level.) Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed. An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform the governing body or audit committee of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. Audit Administration, Fees, and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any invoices selected by us for testing. The workpapers for this engagement are the property of Kern, DeW enter, Viere, Ltd. and constitute confidential information. However, we may be requested to make certain . workpapers available to cognizant or grantor agencies pursuant to authority given to it by law or regulation. If requested, access to such workpapers will be provided under the . City of St. Joseph August 15,2000 4 . supervision of Kern, DeW enter, Viere, Ltd. personnel. Furthermore, upon request, we may provide photocopies of selected workpapers to the Cognizant or Grantor Agency. The Cognizant or Grantor Agency may intend, or decide, to distribute the photocopies or information contained therein to others, including other governmental agencies. Our fee for these services will be at our standard hourly rates except that we agree that our gross fee, including expenses, will not exceed $ 8,350. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees may be billed as work progresses and are payable on presentation. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Government Auditing Standards require that we provide you with a copy of our most recent quality control review report. Our 1999 peer review report accompanies this letter. We appreciate the opportunity to be of service to the City of St. Joseph and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of O1.lr engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, . KERN, DEWENTER, VIERE, LTD. ~~~ Jennifer Thienes Certified Public Accountant RESPONSE: This letter correctly sets forth the understanding of the City ofSt. Joseph. By: Title: Date: . . CITY OF ST. JOSEPH - 21 First Avenue NW MEMORANDUM P.O. Box 668, ".J"~ph.MN56374 To: Ci1yCouncil {}.- (320) 363-7201 From: Chad A. Carlson, Planning Commission Secretary ¡U . Fax: 363-0342 Date: 9/1/00 Ilk RE: West Metro Corridor Study - EIS Funding Proposal As you recall, Scott Mareck, APO, gave a presentation on the West Metro Corridor Study MAYOR and the findings of the committee. Essentially, the study involved the analyses of Kenneth J. Hiemenz transportation corridors that would relieve the traffic congestion on the 8th Street Bridge in St. Cloud and the future development patterns to the west. CLERK! Since the project took on a regional perspective, Stearns County, St. Cloud, Waite Park, AUMINISTRATOR Sartell, St. Joseph, and LeSauk and St. Joseph Townships were consulted on developing new Cari Schmidt transportation corridors. After many months of discussion and public hearings, there were four (4) corridors that rose to the top and endorsed by the APO Board. COUNCILORS The next step is to complete an Environmental Impact Statement (EIS) to determine if the Bob Loso four options are economically, socially and environmentally viable. Of course the cost of ~:'rt the EIS is not free and will require a certain amount of participation from the affected communities and county. Niedenfuer I have enclosed a memorandum for your review that summarizes the cost sharing scenario endorsed by the APO. As you will discover, the cost to the City ofSt. Joseph increases substantially if Federal and State funds are not available. However, if the funds do become available, the local commitment is minor. The following entities have voted on the EIS cost formula as follows: Stearns County............ Yes St. Cloud..................... Yes (Motion included reevaluating the cost formula) Waite Park................... No (Reconsidering September 13th) Sartell.......................... Yes LeSauk Township........ Yes St. Joe Township......... Yes My recommendation is to participate in the EIS study. Even though the four corridor options don't directly impact the City at this time, the potential for future development from the corridor options will impact St. Joseph in the future. If we want these same communities to participate in future road corridor studies that will impact St. Joseph, I suggest staying involved. As we know, future development will occur in our annexation area and north of the City. It is imperative we stay involved with our neighbors. . If you have any questions, please contact as soon as possible. Thank you. <' , ßenton County ..~ Saint Joseph Townsh . Haven Township Saint Wendel Towns' ~ ,~ ' Sartell LeSauk Township - I'almer Township Sauk Rapids Saint Augusta Township ST. CLOUD AREA PLANNING ORGANIZATION Sherburne Count\· ---- Saint Cloud 1040 County Road 4 St. Cloud, MN 56303 . Stearns County Saint Joseph 320/252-7568 320/252-6557 (FAX) E-MAIL: apo@cloudnet.com Waite Park August 8, 2000 MEMORANDUM TO: Mark Sakry, Steams County Board Mitch Anderson, Steams County Mayor Bob Pogatshnik, City of Sartell Bob Therres, City of Sartell . . Mayor Larry Meyer, City of St. Cloud . DeWayne Mareck, St. Cloud City Coùncil Steve Gaetz, City of St. Cloud Mayor Rick Miller, City of Waite Park . Bill Schluenz, City of Waite Park Mayor Ken Hiemenz, City of St. Joseph Chad Carlson, City of St. Joseph Tim Weisbrich, St. Joseph Township Board Kevin Pullis, LeSauk Township Board FROM: Scott Mareck ~ (fA RE: West Metro Corridor Environmental Impact Statement (EIS) Proposed Cost Sharing As you may be aware, a special meeting of St. Cloud Area Planning Organization (APO) elected officials representing agencies participating in the West Metro Corridor Study was held on July 27th. The purpose of this special meeting was to arrive at an acceptable cost sharing formula for the upcoming West Metro EIS. Attached to this memorandum you will find the cost sharing formula that was agreed to at this meeting. On August 1 st, the Steams County Board of Commissioners approved their expenditure identified in this formula. It is requested that the remaining- local jurisdictions participating- in the West Metro . Study also approve their respective expenditures, as identified in the proposed formula, so the EIS process can beg-in. Thank you for your assistance with this matter. Should you have any questions, please contact me. Copy: Jim Povich, MnDOr District 3 A Voluntary Association That is Committed to Coordinated Long-Range Planning Through Constant, Cooperative, Intergovernmental Communication ~ ~ CòI :m¡~oîÞ¡8@m!¡oWW CòI t:: ...... '.w18 :¡¡ts j¡:¡"'~ 0 w.w, o4oJ ;S ~ ~~~~ ~ ~1~~ .. ~~t1 0.. ~~il 11 ~ I-I< ...... :ssxlo f',¡¡ss ã 1i¡S¡:'-S 0 ,;sS::S: E ïd W} a -ø{¡S :ssw 0 ~~¡, .... ïü ,~x :¡¡@ ~¡¡¡f H~: ~ ..1'...." .,,'oN' "",..$ '",,,. U) o4J ..:: "x¡,s :¡w¡¡ r.w ~ X=:.w . ¡.u ~ ..... ffi~íJ tilt¡ ~m¡¡ *1.i.ii: .ø :))1'; ~'@ ,,~¡~ 0 fM ~ ... CòI 'i!i x~ N"s tFt ~"U, .... 11'""'4 ~X~ ~~~$~ $.:~~$ ;~~l CòI ::s ..0 ~,su §. ~xxs 8.. ~ssd xs¡sS: .....15 I-I< <»" 0 xuus 0 ",um <uu, ~ :I'SW.,¡< V¡~.,¡< FP ;<SSSS: + ïü:::; R ~iM~:tð HW ..... 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RESOLUTION ADOPTING PROPOSED TAX LEVY APPROVING 2000 TAX LEVY, COLLECTIBLE IN 2001 BE IT RESOLVED by the City Council of the City of St. Joseph, Steams County, Minnesota, that the following sums of money be levied for the current year, collectible in 2000, upon taxable property in the City of St. Joseph, for the following purposes: General Fund Levies General Fund Tax Levy 456,696 Bond Indebtedness 1993 Street Improvement 21,000 1998 Fire Hall Facility 50,320 1996 East MN StreetJUtility Improvement 42,000 1992 East Baker Street Improvement 9,000 1998 Street Improvement 7,450 . 1999 StreetJUtility Improvement 25,650 2000 City Hall 99 ,240 Total Debt Levy 254,660 Be it further resolved that these levies will support a General Fund Budget of $ 1,344,537 for the year 2001. The City Clerk! Administrator is, hereby instructed to transmit a certified copy of this resolution to the County Auditor of Steams County Minnesota. ADOPTED BY THE CITY COUNCIL THIS 71h DAY OF SEPTEMBER, 2000 Kenneth J. Hiemenz, Mayor A TrEST: . Can Schmidt, Clerk! Administrator " I ! . I ,- :.--- -- '. - -'-,'~ - .-. /.-- --, ¢tJ¥Oglt~:r·,J~~>r14. . .'_' ~,Ø?," ~~,",,-~~æ:<~ Me1110randtnn To: Mayor and City Council CC: Cari Schmidt, City Administrator From: Gary D. Will Jr., Chief of Police Date: 08/21/00 Re: Leasing Patrol Cars As I have been discussing with the Council over the last two budget sessions, I believe that we can lease patrol cars cheaper than buying them. My research has shown that we can obtain leases from the State of Minnesota at very reasonable . rates. 2001 police package Ford Crown Victoria $321 per month plus .15 cents per mile. The mile cost INCLUDES fuel, fluids, car washes and maintenance of the car. There is a surcharge if the states gas prices go over $1.48 per gallon. Example. A car would cost us $3,852 for 1 year. Ifwe drove it 30,000 miles in the year the cost for fuel and maintenance would be $4,500 for a total cost of $8,352 for the car, gas, oil, car washes and maintenance. The leases arè for 8 years of75,000 whichever comes first. We would be at 75,000 every 2 to 2 ~ years. Total cost compared to purchase would be per vehicle: Lease $ 9,630 @ 2 ~ years life time estimate $11,250 fuel and maintenance costs Purchase $18,000 - $25,000 depending on vehicle bids @ 3-4 year lifetime $ 7,400 fuel estimate for 75,000 miles current gas prices $10,000 maintenance costs based on current costs and time in shops per vehicle. 1 August 21, 2000 · For budgeting, it would break down as follows: 3 leased patrol cars $11,556 Gas/Oil/Maintenance $13.500 Total Lease $25,056 Operating supplies $1,000 (-8,000) Repair and Maint. Supplies $ 500 (-1,000) Repair and Maintenance $ 500 (-3,500) Motor Vehic1es $25,056 (12,000 from 2000 and 13,056 new budget for 2001) This would give us three good patrol cars. We would only need to budget for any gas increase plus gas for the K-car. The maintenance would be for the K-car as well. AS you see above the cuts in supplies and maintenance comes to 12,500 leaving only $556 more than what was proposed for next year's budget. We do have the money from this year's budget to lease one car. If we do that and · not budget the extra money to get the other two cars, then we can reduce the line items as follows: Operating Supplies $7,000 Repair and Maintenance Supplies $1,500 Repair and Maintenance $3,000 Motor Vehic1es $ o (money would come out of carry over) · 2 ~ City of St. Joseph . City Council Meeting 8/17/00, 7:00 PM 1. Call to Order. Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met on Thursday, August 21, 2000 at 7:00 p.m. in the St. Joseph City Hall. Members Present: Cory Ehlert, Ken Twit, Mary Niedenfuer, Bob Loso, Clerk-Administrator Cari Schmidt and Deputy Clerk Judy Weyrens. Members absent: Mayor Kenneth Hiemenz. Others Present :Police Chief Gary Will, Cress Gackle, Brian Rubin, Joan Vincent, Tim Borresch, William Tallman, Herb Bechtold, Joe Bettendorf, Jamie Phenow 2. Approve Agenda -Acting Mayor Twit stated that there is one change to the agenda. Schmidt stated that Item a on the consent agenda will be moved to the first meeting in September. Loso made a motion to approve the agenda, seconded by Ehlert. The motion passed unanimously. 3. Approve Consent Agenda - a. Approval of election judges Schmidt stated that there are two additional names that should be added to the election judge list: Leander Meyer and Caroline Trinkline. Loso made a motion to approve the consent agenda with the additions, seconded by Niedenfuer. The motion passed unanimously. 4. Bills Payable and Overtime - Loso made a motion to approve the bills payable 28681 through 28723, seconded by Niedenfuer. The motion passed unanimously. 5. Seren - Public Hearing - Franchise Agreement - Cress Gackle, from Seren Innovations . addressed the City Council. He stated that Seren applied for a franchise with the City back in April. Since then, they have met with staff, Council, and the cable commission on several occasions. Gackle stated that after speaking with staff about the desires of the Cable Commission and in an effort to enter into the City on a level playing field with in incumbent, he would like to take the former offer off the table and replace it with an offer of $10,000 cash. Gackle introduced Joan Vincent, the Government Relations specialist for Seren Innovations and Astound. Vincent stated that she has great affection for the City of St. Joseph as her son is a student of St. Johns University. She stated that she called each member of the Council individually and met with several to discuss their concerns about this project. After these meetings, she stated that it is obvious that Seren and the City got off on the wrong foot last year. At that time, they were offered by another company to joint permit and trench with them. They made a mistake and apologize for that. They hope that they can move forward from here. Concern for the incumbent cable company was also a reservation that was expressed. Vincent stated that although she appreciates this, she firmly believes that competition is a good thing. She hears comments and questions all the time about when Seren is going to come to St. Joseph. Vincent indicated that Brian Rubin, their construction manager is also here to answer any questions the Council may have. She stated that generally their first step is to do a walk out and preliminary design of the community. Second, construction permits are applied for. Informational brochures are mailed or hung on the door. Before construction would begin, Seren would call for utility locates. They would also schedule community meetings. After locates are done (flags and paint) construction usually begins within four days. Vincent stated that generally where utilities are underground, they go underground. When they are aerial, they usually like to go aerial. If they are working underground in the Public Utility Easement, they usually are in and out of one yard within about four days. Restoration of . lawns is usually complete within about two weeks, depending on the weather, ground conditions and season. Once restoration is complete, if the residents of the businesses 1 . aren't satisfied, they will work with them to complete it to their satisfaction. Vincent joked that she calls herself the "sod queen" sometimes because of all of the grass and landscaping . issues that she deals with. Twit asked whether the residents would have any say in the location of the power boxes in and through their yards. Rubin stated that this would be covered at the community meetings, and that they usually design their plan so that power follows power. They like to match their lines with other utilities wherever possible. They want it to be aesthetically pleasing too, Twit asked whether or not they do it in phases or all at once. Rubin indicated that they do it in phases/ per neighborhood. Rubin stated they will most likely use their plans for Sartell and Sauk Rapids as the model for St. Joseph. Rubin stated that they are willing to do whatever it takes to make the citizens comfortable with the process. Twit stated that in many parts of town, the poles are crowded and there are clearance problems Restoration will be a huge factor to the citizenry. Twit asked if in the situation where they had to rip out a driveway if they would replace it with the same material that was there previously. Rubin stated that they would replace it with the exact material that was there before. Schmidt stated that the franchise fee is 3%, but that the maximum is 5%. The City can only impose the same fee that the incumbent is paying. US Cable is currently paying 3% and their franchise agreement was just re-awarded for the next 15 years. Noreen Loso addressed the Council and stated that the Cable Commission is very excited about having Seren in the City. They had the opportunity to tour the facility and were very impressed. They are excited about the $10,000 donation from Seren and would recommend approval of the Seren franchise. Loso stated that he doesn't have any terms in front of him to approve. Gackle stated they would be looking for the standard 15 year agreement and would pay the 3% franchise fee. Loso stated that he would like to see Seren have the same time . frame as the incumbent, US Cable, so that they can be negotiated at the same time. Niedenfuer made a motion to approve the franchise agreement for Sereno The motion was approved by Ehlert and passed unanimously. 6. County Road 121 - Request for Annexation - Herb Bechtold addressed the Council. He stated that he is bringing forward petitions from the residents along Highway 121 who are seeking annexation into the City. He received positive petitions from 2/3 or the residents along Highway 121. Bechtold indicated that money is a major concern. There are many people on the list that are on fixed incomes that this will hit pretty hard. Bechtold expressed some concern that the City would annex the area and not offer water and sewer if the cost is too high. Ehlert stated that the City wouldn't do that. Bechtold asked whether it was a possibility for those residents who don't need it right away if the lines could be put in and they wouldn't have to hook up right away. Bettendorf stated that there is a formula to figure how long you have to hook up. The City has been experiencing some problems with past projects where the lines were run to the house but were not hooked up. The City has no way to determine when someone hooks up to the system. The Council is trying to begin implementing a new policy whereby the lines will be run in front of the house but not to the house itself. This will prevent any of the problems that the City has been experiencing, Bettendorf stated that he is very optimistic about the City's chances at obtaining this grant. The intergovernmental relationship aspects of this project give us an excellent chance of being approved. We will know about the grant in February. The Council asked if this annexation would help the City with our MSA status. Bettendorf stated that it would. If we become a Municipal State Aid City, we are eligible for around $150,000 for streets. The money has to be used for designated state aid streets but this would free up dollars for use in other areas. . :2 The Council accepted the petition from Bechtold. Schmidt stated that she would arrange a · joint meeting with the Township and the City to approve it. 7. City Engineer Report a. Grant application- Bettendorf stated that he would like authorization from the Council to proceed with the grant application. The preliminary work and the survey were done at no cost to the City. SEH would be seeking a flat fee of $5000 for the professional services of applying for the grant. Twit asked if Bettendorf had an idea of how much money the City could receive. He indicated that we could get three quarters of a million dollars. Ehlert stated that if he understands correctly, Dick Grabko, the individual writing the grant has been very successful in the past. In fact, he has received 20 grants of the 22 that he has applied for. Bettendorf stated that this is correct. Loso made a motion to authorize SEH to continue with the grant application for a fee of $5000, seconded by Niedenfuer. The motion passed unanimously. b. Sanitary Sewer Televising - Bettendorf stated that he has been including the televising of sanitary sewer after initial construction in the recent construction contracts. This is to provide a permanent visual record of the pipe condition and location of all the service lines. He did not include this in the contract for the Business Park and Joseph Street. He simply missed this. He still thinks it should be done. He indicated that Dick Taufen and he would like to clean and televise the 15 inch sanitary sewer installed for DBL Labs in 1992; this is the sewer line that the Business Park and Joseph Street drain into. He has discussed this with Infratech and they have agreed to add this work to their contract if approved by the City Council. The televising would be at the same unit cost of $.50 per foot, regardless of pipe size. The total project would cost $5,462. Ehlert stated that although he thinks this is a good idea in the older parts of town, these lines are new and should be clear. Perhaps this is something that could wait a few years. · Loso stated that he agrees and that these new lines should have drawings and diagrams that are sufficient for maintenance purposes now. Loso suggested we wait and talk to Dick about this. This should be something that we can wait on for now. The Council agreed. C. County Road 133 Contract - Bettendorf stated that the City's share of the County Road Project totals $133,559.55. The City is agreeing to finance: all of the right of way or easements, 14% of the total storm sewer costs, pro-rated share of engineering costs and a few others as laid out in the contract. Bettendorf stated that the County would be working on Minnesota Street 300 feet into the business park. He is also going to see if they will re-build Elm by the Corner as part of the project. The majority of these costs were included in the assessments to the business park. This number is well within what was estimated for the project. Loso made a motion to approve the contract for County Road 133, seconded by Niedenfuer. The motion passed unanimously. 8. 8:00 Noise Violation-121 East Ash - Acting Mayor Twit opened the hearing. This hearing is for a noise violation at 121 Ash Street East on June 25, 2000. He stated that the owner, Mr. William Tallman has not requested an evidentiary hearing. This waiver of the hearing is the equivalent to an admission of the basic allegation alleged. Mr. Tallman, the owner of the property addressed the Council. He stated that he wasn't present the night of the incident, so he can't dispute whether or not the violation occurred. In the lease that his tenants sign, there are specific prohibitions against violations of City ordinances, parties and kegs. Mr. Tallman stated that he has a manager that lives in town, Tim Borresch. Mr. Borresch was not called the evening of the incident. If he had been called, this incident might have been avoided altogether. Schmidt stated that the police report indicates that Mr. Borresch was contacted. Mr. Borresch stated that there were three calls in two days. If he had been called the first time, he thinks he could have prevented the other · incidents from happening. 3 Chief Will stated that the officers did call Mr. Borresch, They left a message that evening, but got a hold of him on Monday. Mr. Borresch disputed this saying that he was home and has a . machine. Mr. Tallman stated that he hired Tim to be the manager and had he been given the opportunity, he would have dealt with the situation. Twit stated that regardless of who was called when, there was still a noise violation and that is what they need to deal with. John Quinlivan, attorney for Mr. Tallman, stated that they weren't in a position to stop the second incident as they didn't know about the first one, They want to be neighbor friendly and want to work with the City to achieve this. They didn't ask for an evidentiary hearing because they had no knowledge to dispute whether it did or did not happen. Chief Will stated the first violation was at 5:00 in the morning. The officer did not issue a violation for that incident. The second incident involved two houses. While they were at the first house, everyone left the second house. The normal method of operation for the Police Department is to issue a violation. The residents were actually lucky that the police didn't issue one the first time. The report indicates that the residents were not argumentative and that they cooperated fully with the officers, Ehlert stated that normally a violation is always given, so he agrees that they were lucky that one wasn't issued on Friday night. There are some communication issues that need to be worked on but that is neither here nor there. Hindsight is 20/20 and we need to work from here. The goal is to stop the noise. Mr. Tallman stated that he has spoken with the neighbors over the years and requested that they call him or the manager if there is a problem. Ehlert stated that he may want to do this again as new people move into the neighborhoods every year. Niedenfuer made a motion to assess administrative costs and fees of $150 and the $162 . legal fees to date. Loso seconded the motion. Ehlert stated that with each of these violations, the fine we give sets a precedent. He is concerned that we have given fines in almost all previous cases. Why not here? Last time we gave a $200 fine. Niedenfuer amended her motion to include a $200 fine on top of the $162 legal fee and $150 administrative fee. Ehlen seconded the motion and the motion passed unanimously. 9. Department Head Reports - Chief Will stated that the City received a request for a four way stop at 1 ih and Dale. The request was to help slow traffic. Will stated that he and Taufen agree that a four way stop is not the answer and that it would end up being more of a hazard than anything else, as it is at the bottom of a hill. There are also other issues to consider like how 133 will change the traffic patterns in the area. Will suggested that the City wait until the slow children signs are up and see how that affects the area traffic then. He will keep an eye on the situation. The Council agreed Will reported that he is seeking authorization from the Council to apply for a grant for snowmobile enforcement and education. It isn't a matching grant and it's first come first served, Ehlert asked if Will has met with the SnowJoes yet. He hadn't yet but could use these funds to help in their efforts too. The Council agreed to let Will apply for it, Niedenfuer asked if Will had been approached by the R.A.D instructors (Rape Aggression Defense). Will stated that he had and is in wholehearted support of it. 10. Approve Minutes - Loso made a motion to approve the minutes of 8/3/00, seconded by Ehlen. The motion passed unanimously with Niedenfuer abstaining. . 4 . þ . 11. Public Comments on the Agenda - There were no public comments to the agenda. 12. SFI - Commingling and Cart Proposal - Jamie Phenow addressed the Council. He stated that BFI has switched the City residents from a source separated recycling collection system to a co-mingle two-sort arrangement. This change allows the citizens the opportunity to mix all containers and all fibers in bags thereby eliminating the amount of time needed for preparation of materials for collection. Ehlert stated that he was very excited to hear this. He was in favor of this back when the contracts were being negotiated. Phenow stated that he also wanted to talk to the City about switching St. Joseph to a standardized cart collection system of municipal solid waste. The BFI rollout carts are more aesthetically pleasing than having assorted trash cans around town. All the carts have lids that securely shut to keep out precipitation and animals. The residents would rent the carts from BFI, and they would, in turn, maintain all carts and replace them if they break. There are a number of different costs depending on the size ranging from $9.50 to $11.50. The City's current contract is for 60 gallons of MSW collection at $1 0.50/month. Phenow stated that the administration of this could also be turned over to BFI. The City is doing it currently. Phenow stated that he would be looking for $1 per cart to recoup some of his investment. Twit stated that he is assuming that this would be the whole City that would have to do it so he would like to hear from the residents. Phenow suggested that he be allowed to work with Schmidt to get a survey out to the residents on their thoughts on this. The Council agreed. 13. St. Cloud Library Cost Sharing Proposal -The St. Cloud Library Board is exploring the feasibility of having Sunday hours on a trial basis. The cost to fund the 9 month trial period is $75,000. They are asking that the City of St. Cloud and surrounding communities provide the . funds for the trial period. Depending on how many communities participate, this means around $2,458 for St. Joseph. Ehlert stated that this may be a good public relations move. Loso stated that at this point with the budget the way it is, we can't afford to participate. Schmidt stated that she would look into how many other communities have agreed to support the measure and report back to the City Council. 14. Sales Tax Issue - Schmidt stated that she would be meeting with the other community Administrators on Friday and would have more to report then. At this point it looks like St. Cloud may be moving forward without the other communities. Ehlert stated that he whole- heartedly supports this for St. Joseph and wants to be a part of it. We're going to be paying for it anyway as we entertain and shop in St. Cloud. We should also reap the benefits. One of the aspects of this project that made it so positive last time was the regional nature of it. That would be lost if St. Cloud does this alone. Schmidt stated that she would report more on this at the next Council meeting. Loso stated that as long as we are talking about ballot questions, he would like to see the City change to a manager form of government. The Council talked briefly about it last year and said they would consider it next year. Loso thinks that it's time that the question go to the voters. Ehlert and Twit stated that if this is something that was desired, the education process should have started for the public months and months ago. This is too short of a notice to do it now. 15. Miscellaneous and Announcement Items - St Cloud Area District Plan - Twit suggested that instead of a joint meeting, perhaps the Mayor should draft a summary of the plan and make some recommendations to the full Council. They could vote on it at the next Council meeting. The rest of the Council agreed. . 16. Mayor and Council Reports - Hiemenz was absent from the meeting. Ehlert stated that he would like to set up a meeting with the Chief to discuss the noise violation policy and the 5 . possibility of doing something with a warning system. Twit stated that he would not be present at the next Council meeting. Loso asked about the NSP study of lighting in . Northland. Schmidt said she would bring the results to the Council once she receives them, Niedenfuer reported that the Farmers Market has been so successful that they have now been authorized to participate in the WIC program. Needy families can now get their produce through the Farmer's Market in this program. She reported that they lost their market manager and are working on a replacement for this position. 17. Clerk/ Administrator Report - Schmidt reported on a few upcoming meetings. 18. Adjourn - Loso made a motion to adjourn at 9:35, seconded by Ehlert. The motion passed unanimously. Respectfully Submitted, Cari Schmidt Clerk/Administrator City of St. Joseph . . 6 , """ 1 Sep 2000 Bills Payable Page 1 Fri 1:15 PM City of St. Joseph · August 3, 2000 Check Transaction Depart Number Name Amount Comments Description Fund - 28738 ARROWHEAD- A RADISSON RESORT 99.00 mayors conference, regist Mayor 101 28739 BRIGGS AND MORGAN 5,500,00 agent fees, City Hall Bd Bond Payment (P & 1) 322 28740 CAMERA TRADER 36.74 film development Crime Control & Investigation 101 28741 CELLULAR 2000 77.39 cell phone, summ rec Participant Recreation 101 28741 CELLULAR 2000 1.35 cell phone, fire Fire Communications 105 28741 CELLULAR 2000 430.28 Cell phones, police (4) Communication Service 101 28741 CELLULAR 2000 62,84 cell phone Participant Recreation 101 28741 CELLULAR 2000 62.84 cell phone Waste Collection 603 28742 CITY OF ST. CLOUD 7,985.80 sewer use rental Sewage Treatment Plant 602 28743 DEL WIN 100.00 lot rent, farmers market Legislative Committies 101 28744 EMERGENCY MEDICAL PRODUCTS 100.38 medical supplies Medical Services 105 28745 FENEIS ENTERPRISES, INC 105.00 service agreement, Sept Community Sign 101 28746 FIRST STATE BANK 15.80 collection fee Administration and General 601 28746 FIRST STATE BANK 15.80 collection fee Administration and general 602 28746 FIRST STATE BANK 15.80 collection fee Waste Collection 603 28746 FIRST STATE BANK 7.75 collection fee Administration and General 601 28746 FIRST STATE BANK 7,75 collection fee Administration and general 602 28746 FIRST STATE BANK 7.75 collection fee Waste Collection 603 28747 GENEROUS, MARY 19.16 reimb, computer paper Salaries & Adminstrative 101 28748 GLT ARCHITECTS 1,422.08 architect services City Hall 422 28749 GOVERNMENT TRAINING SERVICE 85.00 registration, Mayors conf Mayor 101 · 28750 GRANITE CITY READY MIX 5,921.40 concrete, skating rink Park Areas 101 28751 HAWKINS WATER TREATMENT GROUP 12.00 water tests Purification 601 28751 HAWKINS WATER TREATMENT GROUP 12.00 water tests Purification 601 28751 HAWKINS WATER TREATMENT GROUP 12.00 water tests Administration and General 601 28752 HENRY & ASSOCIATES 1,993.45 water meters,wires (24) Distribution 601 28753 METROCALL 36.53 pagers, police Communication Service 101 28754 MINIER, JESSICA 69.00 cleaning services City Hall Annex 101 28755 MINIER, NICOLE 69.00 cleaning, August Ci ty Hall 101 28756 MINNESOTA DEPARTMENT OF HEALTH 1,140.00 water connection fee Administration and General 601 28757 MN COUNTY ATTORNEY'S ASSOC 15.00 trafic safety, Young Police Training 101 28757 MN COUNTY ATTORNEY'S ASSOC 15.00 trafic safety, Windels Police Training 101 28757 MN COUNTY ATTORNEY'S ASSOC 15.00 trafic safety, Hartman Police Training 101 28757 MN COUNTY ATTORNEY'S ASSOC 15.00 trafic safety, Janssen Police Training 101 28758 MN COUNTY ATTORNEY ASSOC 15.00 traffic safety seminar Police Training 101 28759 NIEDENFUER, MARY 126.50 HCP meeting expenses Legislative Committies 101 28760 POSTMASTER 20.00 stamps, utility billing Administration and General 601 28760 POSTMASTER 20.00 stamps, utility billing Administration and general 602 28760 POSTMASTER 20.00 stamps, utility billing Waste Collection 603 2876C POSTMASTER 99.00 postage Salaries & Adminstrative 101 28760 POSTMASTER 99.00 postage Crime Control & Investigation 101 28761 PRINCIPAL LIFE 9,163.96 medical insurance 101 28761 PRINCIPAL LIFE 672.59 medical insurance Crime Control & Investigation 101 28762 RENGEL PRINTING 152.14 envelopes, police Crime Control & Investigation 101 28763 ST. JOSEPH NEWS LEADER 342.06 advertising, Farmers Mrkt Legislative Committies 101 · - Sep 2100 Bills Payable Page 2 . -- ~ . 1 :::;, P~·1 City of St. Joseph . August 3, 2000 Check Transaction Depart Number Name Amount Comments Description Fund 28764 STE~~~S COUNTY SHERIFF'S DEPT. 138,60 ticket books Crime Control & Investigation 101 28765 TIREt-iAXX SERVICE CENTERS 227.80 tire, ignition repair Automotive Services 101 28765 TIREMAXX SERVICE CENTERS 280.45 96 brakes Autoffiotive Services 101 28766 TROBEC'S BUS SERVICE 18,60 lake region, busing Fire Training 105 28767 N4CON BLOCK fu~D PRECAST, INC 53.52 sand for sand boxes Park Areas 101 28768 CENTRAL ~lli TRAINING ASSOC 150,00 training fee, 1999/2000 Police Training 101 28769 COBORN'S INC 11.50 summer rec supplies participant Recreation 101 28770 CO~~ISSIONER OF REVE~ruE 1,143,79 state withhold 101 28771 CONTINENTAL SAFETY EQUIPt'1ENT 126.54 certify backpacs Fire Fighting 105 28772 DUFNER, ANGELINE 75,88 reimb, postage-duplicatng Legislative Co~mitties 101 28773 EFTPS 2,940.93 fed withhold, 9/6 101 28773 EFTPS 2,507,40 fica withhold, 9/6 101 28774 GARY'S PIZZA 27.00 budget meeting, pizza Other Financing Uses 101 28775 HJ>.G:·jAN, STEVE 176,00 rental housing inspection Building Inspec. Aàmistration 101 28776 LA,; ENFORCE:,!ENT LABOR SERVICES 165.00 federation dues, septembr lC: 2877; NACKEY, TH~ 350,00 design fee, Disc golf Park Areas ~ -" ~ 28778 ~·n}';'NESOTA ~'¡A..~"NER CO~T1PA..VY 970.38 rv supplies ~reissue} Fire Fight.ing ~... - 28779 PERA 3,014.83 retirement I 9/6 .i..'...¿ 28780 S~~~VE'S GARAGE INC 4,00 tire repair Park Areas 101 28780 S~JEVE'S GARAGE INC 15.00 intall tail light, 98 chv Automotive Ser/ices 101 . 28780 STUEVE'S G~~GE INC 21,50 dead bat,recharge, 98 chv Automotive Services 101 28780 S~UEVE'S GARAGE INC 43.00 replace spot light-96 For Automotive Services 101 2878G STUEVE'S GA..~GE INC 34,52 94 Ford, L0F, mlrror Automotive Ser~ices 101 23780 STUEVE'S G~~GE INC 43,83 96 chev, LOF, Automotive Services ' ,,~ .1,v.... 28781 UNIVERSITY OF MI~~ESOTA 55.00 tree inspector workshop Shade Tree Disease Control lVl. --------- G:car:d ':'ocal 48,809,21 . . . OVERTIME AND CALLOUTS Ray Bechtold Gary Donabauer 08-19-00 2.00 hrs weekend work 08-26-00 2.00 hrs weekend work 08-20-00 2.00 hrs weekend work 08-27-00 2.00 hrs weekend work Brad Meyer Paul Schley 08-27-00 10.00 hrs coyer shift 08-18-00 1.50 hrs late arrest 08-25-00 1.00 hrs paperwork 08-26-00 .50 hrs paperwork . . . CITY OF ST. JOSEPH 09/01/00 1 :08 PM Page 1 Leave Transaction Pay Group: Bi-Weekly . Pay Periods: 2000(Sep) This This Employee Pay Period Period Beginning YTD Current Number Description Period Acrrued Taken Balance Accrued YTD Taken Balance Employee Name: Bechtold, Raymond 000000191 Comp Time 18 0.00 0.00 0.00 5.00 5.00 0,00 Holiday Sal 18 0,00 0,00 0.00 0.00 0,00 0.00 Sick Leave 18 4,00 0.00 720.00 62,00 403,00 379.00 Vac 5 18 7.69 0,00 166.69 119.19 184.00 101.88 Employee Name: Carlson, Chad 000001212 Comp Time 18 0,00 0,00 10,50 0.00 10,50 0,00 Holiday Sal 18 0.00 0.00 0.00 4,00 4.00 0.00 Sick Leave 18 4.00 0.00 44.50 72.00 66,50 50,00 Vac 2 Week 18 3,07 0.00 29,87 55.26 76.00 9,13 Employee Name: Donabauer, Gary 000001359 Comp Time 18 3.00 0.00 0.00 61,50 22.50 39,00 Holiday Sal 18 0.00 0.00 0,00 4.00 0.00 4,00 Sick Leave 18 4.00 0.00 4,00 72.00 0,00 76.00 Vac 1 Week 18 1.53 0.00 1.53 24.48 0.00 26,01 Employee Name: Generous, Mary . 000000822 Comp Time 18 0.00 0.00 13.00 23.00 24.00 12,00 Holiday Sal 18 0.00 0,00 0.00 8.00 0.00 8,00 Sick Leave 18 4,00 0.00 382,00 72.00 16,00 438.00 Vac 3 Week 18 4.61 56.00 307,97 82,98 212.75 178,20 Employee Name: Gustin, Virginia 000000506 Comp Time 18 0.00 0.00 16.50 80,25 73.00 23,75 Holiday Bal 18 0.00 0.00 0.00 75,00 65.00 10.00 Sick Leave 18 4,00 0,00 529,50 72,00 53,00 548.50 Vac 3 Police 18 4.61 10,00 50.00 202,98 230.00 22,98 Employee Name: Janssen, Peter 000001358 Comp Time 18 0.00 0.00 0.00 81,00 15.00 66,00 Holiday Bal 18 0.00 0.00 0.00 50,00 40.00 10,00 Sick Leave 18 4,00 0,00 0.00 68.00 0.00 68,00 Vac 1 Police 18 1.53 0.00 0.00 27.54 0,00 27.54 Employee Name: Marthaler, Jim 000000117 Comp Time 18 0.00 0.00 48.00 4.00 48.00 4.00 Holiday Bal 18 0.00 4.00 0.00 4.00 4,00 0.00 Sick Leave 18 0.00 0.00 720.00 0,00 0.00 720.00 Vac 4 wk +4 18 7.38 17,00 214.79 130,05 257.50 87,34 Employee Name: Meyer, Brad 000000088 Comp Time 18 0.00 0.00 22.50 5,25 13.50 14,25 . Holiday Bal 18 0.00 0.00 0.00 75.00 55.00 20,00 Sick Leave 18 4.00 0.00 555.00 72,00 0,00 627,00 Vac 4 Police 18 6.15 0.00 62,00 270.70 218.00 114.70 CITY OF ST. JOSEPH 09/01/00 1 :08 PM Page 2 . Leave Transaction Pay Group: Bi-Weekly Pay Periods: 2000(Sep) This This Employee Pay Period Period Beginning YTD Current Number Description Period Acrrued Taken Balance Accrued YTD Taken Balance Employee Name: Minier, Lorraine 000001357 Comp Time 18 0.00 0.00 0.00 3.00 3.00 0.00 Holiday Sal 18 0.00 0.00 0.00 4.00 4.00 0,00 Sick no accrual 18 0.00 31.25 24.00 48.00 40.75 31.25 Vacation no accrual 18 0.00 21.60 10.71 19.89 30.60 0.00 Employee Name: Schley, Paul 000001355 Comp Time 18 0.00 0.00 31.50 51.50 3.00 80.00 Holiday Sal 18 0.00 0.00 0.00 75.00 65.00 10.00 Sick Leave 18 4.00 0.00 32.00 72.00 0.00 104.00 Vac 1 Police 18 1.53 0.00 3.00 27.54 0.00 30,54 Employee Name: Schmidt, Carine 000001356 Sick Start 18 0.00 0.00 152.00 0.00 40.00 112.00 Vacation Start 18 3.00 2.00 45.30 68.76 60.50 53.56 Employee Name: Sworski, Mike .00000498 Comp Time 18 0.00 7.00 0.00 41.00 41.00 0.00 Holiday Sal 18 0.00 0.00 0.00 0.00 0.00 0.00 Sick Leave 18 0.00 0.00 704.00 16.00 0.00 720.00 Vac 3 Week 18 4.61 1.00 119.72 82.98 97.00 105.70 Employee Name: Taufen, Dick 000000119 Comp Time 18 0.00 0.00 0.00 43.00 4.00 39,00 Holiday Sal 18 0.00 0.00 4.00 7.00 2.00 9.00 Sick Leave 18 0.00 0.00 720.00 0.00 0.00 720.00 Vac5 18 7.69 8.00 363.88 138.42 292.00 210.30 Employee Name: Weyrens, Judy 000000205 Comp Time 18 0.00 0.00 100.00 0.00 100.00 0.00 Holiday Sal 18 0.00 0.00 0.00 12.00 12.00 0.00 Sick Leave 18 0.00 0.00 720.00 0.00 0,00 720.00 Vac 4 Week 18 6.15 0.00 383.25 110.70 227.00 266,95 Employee Name: Will, Gary Jr. 000001365 Holiday Sal 18 0.00 0.00 0.00 26.00 18.00 8.00 Sick Leave 18 4.00 0.00 0.00 40.00 0.00 40.00 Vacation no accrual 18 0.00 0.00 80.00 0.00 40.00 40.00 Employee Name: Young, Jeffrey 000000195 Comp Time 18 0.00 0.00 90.50 0.00 50.00 40.50 Holiday Sal 18 0.00 0.00 0.00 75.00 75.00 0.00 . Sick Leave 18 0.00 0.00 720.00 0.00 0.00 720.00 Vac 4+3Pol 18 7.07 0.00 120.00 327.88 180.00 267.88 . . ~ " ~SeJ MEMORANDUM · 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 800.572.0617 320.229.4301 FAX TO: Honorable Mayor and City Council FROM: Joe Bettendorf DATE: August 31, 2000 RE: County Road 121 Improvement SEH No. ASTJOE 0004.00 14,25 Enclosed are the revised cost projections for County Road 121. Also enclosed is a copy of my original cost estimate prepared last April. Neither ofthese cost estimates include the right-of-way costs for County Road 121. You will note that the overall cost has dropped approximately 1.1 million dollars. This was do to three factors: · (1) The proposed annexation now stops at the south property line of the Township Hall. In my earlier estimate I assumed annexation would include land down to Jade Road. This reduces the amount of County Road within the city limits and therefore City participation in the cost. (2) I eliminated 295th Street and 103rd A venue from the project. Under the revised project, we will stub out sewer and water at 295th, and that's it. (3) In my original proposal, I had included a twin force main to allow for different flow volumes. I have reduced this to one force main. I also eliminated deferred assessments. The CR121 deferred street assessment related to the Meyer farm on the east side of the highway. I believe that most of the farm's frontage is unbuildable, and therefore have rolled this cost back into the overall street assessment. This is why the street assessment went from $44.00 per foot to $51.00 per foot. The sewer, water, and lift station costs shown in the deferred column have been moved to the City column. The grant application will ask for $850,000 to offset City costs and abate assessments. The District State Aid Engineer has reviewed our City's street layout and wants us to designate part of CR121 as a Municipal State Aid Street. This will allow the use of State Aid Funds to offset some of the street costs, if we choose to do so. I will elaborate on both of these issues at the September 7, 2000 Council meeting. · jrb Short Elliott Hendrickson Inc. . Offices located throughout the Upper Midwest . Equal Opportunity Employer We help you plan, design, and achieve .ø'SeJ 1200 25th Avenue South, P.O, Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320,229.4301 FAX architecture . engineering . environmental . transportation . 2000 County Road 121 Improvements 09/01/00 St. Joseph, MN Ä-ST JOE 0004.00 PROJECTED COST SUMMARY CR 121 Street $810,000 Sanitary Sewer $223,600 Water Main $354,000 . Lift Station $549,100 Total $1,936,700 . shgUrnfV¡~~~ickson Inc. . Offices located throu~hout the Upper Midwest . Equal Opportunjt~ffM/j>yer fVe help you plan, design, and achieve. '--SeJ 1200 25th Avenue South, p,O, Box 1717, St, Cloud, MN 56302-1717 320,229.4300 320,229.4301 FAX architecture engineering environmental transportation . 2000 County Road 121 Improvements 09/01/00 St. Joseph, MN A-ST JOE 0004.00 PROJECTED ASSESSMENTS CR 121 Street $51 Per Front Foot Sanitary Sewer $4,500 Per Unit ($6,100 Per Acre) Water Main $4,200 Per Unit ($5,100 Per Acre) Lift Station $500 Per Unit ($1,000 Per Acre) . . sh~~s~~%)!¡,~tM~~*f~n Inc, . Offices located throu~hout the Upper Midwest . Equal Opportunìt~Hfflb>yer We help )'ou plan, design, and achieve. . ...-;~~ 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320,229.4301 FAX W ~ , architecture . engineering . environmental . transportation 0 . ~ goo 0 0 0 ~ 0 0 0 0 ~ ~ 000 0 0 m - 0 0 000 o ~ 0 ~ 0 ~ ~ ... - - - - -- o 0 ('f) V (j) (Ø t- ~ C'\.I 1.0 V M CO C'\.I ('f) 1.0 en ytytytyt~ ~ 00000 o 0 0 0 0 . 00000 o 0 0 0 0 ~O~~~M ... -- .- V 0 ~ C'\.I M o C'\.I C'\.I C'\.I ('f) 0 ('f) yt ~ 1.0 0 en yt yt yt or--- I- ~ - ...J 9ft ...00000 v, c: 0 0 0 0 0 . I- "c(1)00000 en eE ytytytyt~ O I.. tn (1) tn ~ o 'I- (1) C (1) tn W C tn I- « o w 00000 """') 00000 9 "'200000 &.I. '" 0 0 0 0 0 a. ~ 0 1.0_ V 1.0_ ~__ (1) ~ ('f) I'-- ~ M tn CO 0 C'\.I ~ M tn V C'\.I C'\.I yt en «ytytyt ~ (/) - c: Q) E Q) > e c.. >- E ro ~ ~ Š Q) ~ ..c: Š -g g E ,0> Q) c: c: fl. z ~ (1) :r: (f) ro 0 >- ~ g ;!: ~ ~ ..... c - 0 ~!:.... ro . ::J -§.. W C'\.I ro ~ ..... oQ)Q ~ ..... Q) (f) ~ ü~J c:..... ... oJI- c::: ~ ro ~ 0 (/) o ø w > - ~~~ 0 (f) > ~ t- ~ c.. (/) Short Elliott Hendrickson Inc. . Offices located throughout the Upper Midwest . Equal Opportunity Employer 1# help you plan, design, and achieve. 605 Franklin Avenue NE, P,O Box 51, SL Cloud, MN 56302-0051 320.253,1000 320,253.1002 FAX aTchilrrlllrc rnglllfCTlng cll¿'irnllJl1fl1lo1 IranJpOTIQlion . tJr;¡íj1(1( Eb¡'r"1~ 2000 County Road 121 Improvements ~ St. Joseph, MN A-ST JOE 0004.00 PROJECTED COST SUMMARY CR 121 Street $1,121,000 Residential Street $412,000 , Sanitary Sewer $346,000 Water Main $429,000 . Lift Station $728,000 Total $3,036,000 . Short Elliott Hendrickson Inc, . Offices located throughout the upper Midwest . Equal Opportunit3 Employer summary,xls Wt help you plan,1dtSign, and achieve, 4/ /00 . . o o --- . ~ goo 0 0 0 0 ~ 0 0 0 000 ~ 0 0 0 0 0 ci o _ 0 0 0 0 0 0 C'a 0 0 0 0 0 0 ..... - - - - - ... o ~ N <.0 Q) CO (C I- N ~ ~ C\.I C\.I M ~ ..q- C'0 ..q- I'-- 0 - f::f7 f::f7 f::f7 f::f7 ... ~ M f::f7 yt o 0 0 0 0 0 000 0 0 0 . o 0 0 0 0 0 ~00Y70Y70 :!: ..q- CO l()_ 1'-... U co..q- CO ~ ..q- <.0 CO 0 en ..q- ~ Y7 I'- I- Y7 Y7 W- - ..J ~ ..... 0 0 0 000 en COO 0 0 0 0 ""0. (1) 0 0 0 0 6 ci . ~ ~EoY7oooo v ~ s... tJ) co 0 l() l() co o ~ tJ) oi I'--..q-- I'-- co'" ...-- U (1) ~ l() N C\.I Q) 0 C C tJ) Y7 f:A- f:A- <.0 co W « f:A- yt I- Uw 0 0 0 0 0 0 o 0 0 0 0 0 Ó ~ 0 6 0 0 0 ci ~ tJ) 0 0 0 0 0 0 L¿,. tJ) co N 0 0 l() 10 ~ (1) N- f'-.. Q) <ô 0- 10'" tJ) ~ ..q- ~ ~ ('i) N tJ) <.0 N ('i) ('i) Y7 10 « Y7 Y7 Y7 f:A- ~... ~ yt 0> E 0> > e ..... Q ~ ID E ro ID ~ N $ .Þ ID ...-- £ ø $ -0 0 EO) ID c co 0 "- ro ø '- C ~Z~ 2 I..... ro 0 >,~g - C è ~ ..... ë~o ~ ID ro ~QW C\.I ~ ro ~ ..... . 0 0> 0 ~ '-' ..... ID (f) ~ üø, ø c..... \W g~~ ~ ill ro ro ~ Õ ~~~ 0 ~ W S ~ I- ~ ~ Q ø . 605 Franklin Avenue NE. P,O, Box 51. SI. Cloud. MN 56302-0051 320,253.1000 320253,1002 FAX aTchilcelllTT C Jl uill cc fillU (l/i,iTOnlllenla[ ITansþoTlalion " " . 2000 County Road 121 Improvements 04/03/00 S1. Joseph, MN A-ST JOE 0004.00 PROJECTED ASSESSMENTS CR 121 Street $44 Per Front Foot Residential Street $40 Per Front Foot I Sanitary Sewer $4,500 Per Unit ($6,100 Per Acre) Water Main $4,200 Per Unit ($5,100 Per Acre) . Lift Station $500 Per Unit ($1,000 Per Acre) . Short Elliott Hendrickson Inc. . Offices located throughout the upper Midwest . Equal Opportunit3 Employer assessments,xls We help YOIl plo.n,1deSif!!l' and achiwe, 41 100 l-I:L- -d-ððO ~.~~~ ~, .____~~- (~____=-_ __i__~_~_~~_ ---------------~Æ-1j: - (¡ .. _.._-----.-- ö--- -~~-- ---.....-....-- ---- ----~- L_=_~\&~ ~ -; # Y:) "Lùô I o() _._________-.1"'~-ò~~~~jj-~--, .l¡-JJJ:P_~tV1 ~ ~ ~ ------ ___________~______\ÑÀ~ - - -I. ~j ~~~~Z --~--- &t~~+~- it .-~ ( CJ>M-~~\- _ .___~_____~-3-()J¿ - \ --- ~\~~--- - --~--- ----------~.~----_. __----_--~I_- -------~... 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" - - . - _ _ __ -----~~-~_~__~ _-.~-_=-_~~_~~_~~~~-_-_~~:·-~-~___~~-__-~~-_'_~__·u~~~-·~_~~~~~,~_~,~~-~~~-~~~~~}_.~9-¢~fQ~=-=-=~.~-._~ ..._n ----------- ---------------------1/ S-,J.J ç Ò, õV ~- n. . ....-. - . ... -- C--~---.- - -- -. ...- ....-..- ...- ... .-- _.._..J..l-¡JÎ-!5"..Q:_º_L_n .... . .. _u.:µ6_~: _ _ ~u~_^""-_~'y w¡k_~________________ ___n_.____~.__-~ ~ fu ~ _ ___- _.______ _ _.__w _ ___ ___ .___ _ . __1______..________..._____.. ~~D:1<-~ÖwMt:~--c,hOYï\'ýL-flL~_-----~-~--~-- ~~-~.u.. ____ ..._.... __ _ _ ________-_______ . . . CITY OF ST. JOSEPH 21 FirstAvenueNW P.O. Box 668, E St. Joseph, MN 56374 M MORANDUM (320) 363-720 I Fax: 363-0342 To: City Council & From: Chad A. Carlson, PIOMing Commission Secretary 12. .. Date: 9/1/00 RE: Action Items For City Council Meeting September 7,2000 MAYOR Joint Trench for Utility Placement Kenneth 1. Hiemenz The Planning Commission discussed the feasibility of having the City ofSt. Joseph require utility companies in new subdivisions to locate their utility lines in a single trench within the CLERK! road right-of-way at their July lOth meeting. AUMINISTRATOR The Planning Commission's concern is with Stearns Electric Association's position with Cari Schmidt putting electrical lines within a 10 foot easement outside of the road right-of-way. By doing this, an additional 10 feet on each side of the road would need to be cleared and free of any COUNCILORS natural features, such as trees. As we develop to the south, old growth trees and woods will Bob Loso become prevalent. The Planning Commission is requesting the City Council take action and Cory Ehlert require the utility companies to locate in the same location, in the road right-of-way. The .Twit motion reads as follows: _ Niedenfuer Greave made a motion to recommend that the City Council consider creating a policy or ordinance to require utility companies to locate their utilities within the road right- of-way and within a joint trench; Seconded by Lesnick (aU ayes) Since that meeting, Mr. Scherer has provided his thoughts on the subject. John has proposed two options to deal with this issue, one which seems to be impractical at this time. Again, Cari and I need some direction from the Council in order to proceed. Scherer Ri2ht-of-Wav Purchase Proposal As you are aware, the reconstruction ofCR #133 is well on it's way. Over the past two months, the County Engineer, Chuck Scherer and I have had discussions regarding the accesses to Scherer Trucking once CR #133 is finished. The existing access to Scherer Trucking is on HWY 75. This access will be eliminated, along with the left hand-turn lane and median cut. Therefore, the new access would be created on the new CR #133/12th Avenue. Please reference the enclosed County Engineer's drawing. With the new access on CR #133, the Scherer's expressed some concern with their internal movements of their trucks and redesigning the setup of their lot. Scherer's suggested moving their trailer pad on the east end of their lot back 20 feet from its current location would solve the problems. Over many meetings, the County agreed to only taking 70 feet . from the center line on CR #133 for ROWand to accommodate Scherer Trucking. This left the City of St. Joseph with a 7.47 foot strip of ROW remaining on the west side ofCR #133/12th Avenue. Please reference Exhibit A. · . · The City paid $.30/square foot for the entire St. Ben's Parcel in 1999 (including closing costs). My recommendation is to sell the 7.47 feet of ROW property to Scherer Trucking to accommodate the needs of their business with the following proposal: Scherer Truckill2 Costs ROW Strip (1,027.6 sqft x $.30)............ $308.28 Closing Costs/Warranty Deed/Title....... $100.00 Total $408.28 City Costs: Closing CostslWarranty Deed/Title ...... $100.00 If you have any questions, please contact as soon as possible. Thank you. · · - . . . V!Rajkowski 11 Seventh Avenue North' ~~~~~~J lid. P,O, Box 1433 July 13, 2000 St, Cloud, MN 56302-1433 Ms. Carl Schmidt 320-251-1055 Clerk Administrator for City of St. Joseph Toll Free 800-445-9617 21 First Avenue Northwest Fax 320-251-5896 P.O. Box 668 St. Joseph,:MN 56374 rajhan@cloudnet.com Re: Joint Trenching in Right-of-Ways Our File No. 20390 Dear Cari: Last month, you asked me to provide the City with some direction regarding the issue of joint trenching in public right-of-ways. As you are probably aware, the location of utilities within public right-of-way was codified under Minnesota Statutes Chapter 237 in 1997. The statute provides two ways in which a city may restrict the placement of . telecommunication equipment and facilities within a public right-of-way. One method that the City could consider is the establislunent of a permit requirement by ordinance and imposing replacement conditions upon each permit. I believe that there is some limitation as to thè City's authority to direct placement. Placement must take into Frank J_ Rajkowski .. account the current and anticipated uses of the right-of-way, and the distinct engineering, Gordon H, Hansmeier construction, operation and maintenance characteristics of each type of use. The rules adopted pursuant to the statute state that the city cannot unreasonable restrict the Frederick L_ Grunke rePlacement of utilities jll the .nontraveled portion of th~ right-of-way. Any restriction Thomas G. Jovanovich- must be reasonable ar.d related to t!1~. interest of the city in protecting its right-of-way. John H. Scherer· Therefore, trees may,fall Victim to a balancing ofint~rests, Paul Ä_ Rajkowski' The second method to be considered is by establishing a "high density corridor". Tills is Kevin F. Gray done by designating a portion of the right-of-way as a high density corridor which would subsequently require telecommunication users to locate their facilities in a conduit system \:Vîlliam 1. Cashman or other common structure. This provides the City with a illgher degree of control, but ¡¡icnaro W Sobalvarro there is a specific statutory procedure which must be followed before a high density :"",:n:e R. ~.)nsen corridor may be designated. The procedure requires a need and opportunity analyze, a finding that a designated portion of the right-of-way is about to be congested, and that a ?,1!ncl( ~. LJf.<În high density corridor should be established. These findings are made after a public 3r:ap ? Fdr:"'2'1! hearing and the development of a cost study allocating the cost of building and ." M_ Dège maintaining the corridor. Any party providing utility service in the right-of-way has the right to appeal the adoption of the cost study. This would only apply to telecommunication facilities. Cable, gas and electric facilities are excepted. Fr .lfJ-':: J. Rajkovvski and Richara ~"/ Sobalvarro are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota and Wisconsin, Paul A. RajkoW5ki in Wisconsin and William J. (ashman in Sourh Dakora. -Member of Am"erÎcan Board of Trial Advocates. -Qualified AOR Neutral. ., \-V .' 0 . . July 13, 2000 Page Two This would be a procedure typically used only for a specific street right-of-way. It would be impractical to designate every area within the city as a high density corridor. Chad recently asked me to take a look at a model right-of-way ordinance drafted by the League of Cities. Although St. Joseph has long had an excavation ordinance relating to right-of-ways, the City has not drafted a right-of-way use ordinance pursuant to the 1997 statute. If the City wants to proceed with adopting some type of right-of-way ordinance, we may want to look at using a penrutting procedure as a basis for setting reasonable guidelines to require collocation of utilities. The other alternative would be to encourage utilities to seek collocation by "gentlemen's agreement" as St. Cloud is apparently doing at the present time: I believe that the designation of a high density corridor is impractical and is not an option to be considered. Cari, why don't you and Chad talk about the right-of-way ordinance issue and let me know if you would want me to make some specific recommendations to the Council on this issue. I have some additional information regarding the ordinance that we presented at a seminar to local townships . which I can send out for their review and consideration. Very truly yours, RAJKOWSKI HANS:MEIER LTD. JHSlbaz . , I , I , , f I \ ~ f I I ~I · I I I ":t: I I B I \ ªm I ,c · , ! \ .J \ IÞ~ , ~¡ ~ , , I , ~z I , , o~ , ~1S » \ -r ~ ;",r <Dn , 30 z , 2! xn , I , t \ 7.62m Rod. · ,^, - ) /1/ ( (') >-cnc~~~~ 0 "'8~~"<O:"'2~~ÔÔ "c'" z - n ~ ~ ;:¡¡zg ~ 8~J'T1J'T1~~~~~~;¡¡;¡¡ ¡;j ~~ ~ £ ~~:¡; ~ ~ ¡¡¡ ~-~ ~ ~ -< £ ~ ~ g ... n _ ,., c-<!:: () !:: 3;:¡¡ z G) r»,., -< -<""""-<0'" »-<-<z J'T1 " » »œ z 0 ........J'T1 J'T1 Z co' n r ¡:;j ¡:;j "'r -< z ~06~œ-<~ "'~'U. I'Tt » 3:'" :::D 21z»>J'T1 "'<>'U i5 0 5 œ >!::,., z J'T1¡:¡;~21~z ~;¡;> -<a! > -<>z 0 r::!: z 0 J'T1;::;¡; ::tríi 6 ~ ~¡:;j~ ~ >)>~G)()r Zs;!;:: œ::!: z 'Þa!r.. ~-<zn'ï~ -<-<s;! -<> ~ P r»c -\)(i)gtno -t -< IOïV) ::Þ(,,):::D3::fT'1 ~'U>O\ 0'" ~g~?:o 0> ;:¡¡;:: zo §rïigœ zÖ ~::o;::.$ Z"'_ ~ c G; "'::0 -<J'T1x ~z~,.., 5(1) ;::C! '1J-trT1o ìJ~ -::0 :t~~z p¡:¡; ~J'T1 . '" x > J1 ;:¡¡ tJC!~ ~~ J'T1 ;:¡¡ (]I 0 :I: ::t 3 3 3 c ~[;J~ 'U~ z 33--3$$;u;:¡¡ "'''' ::¡ -"003 ç:~ "'''' "" ;", > 0 (');u D - ~ f'T1 z> c 30'U ", -Q)COCD.þ.~~~ » o:t "'> z ::I · :;; z' "'z ~::n:~~g :"~(J\ ~ o f;;o J'T1 (J\ () 'U .:,. œ ~ ¡:;j, -<3 05 0 z ,.., G) 'U ~ ,. I ! ~ I i . ! í i i í I i ~ ~ ~ ......\~~ -V'P ! ¡ P .p \/'. ~1;. ~ ~1 ~ ~ ~ ~ \ . ' . . ~~ ' .¿ ê,,: ., 6>! \\~ \,"0:1: , ~ (\\ \ _.l \ \ ~j~ (l~ ! ¡ ! , ! 1 i I r I ¡ ~ !: ; . ¡ i ! ;t. ..... 'tÞ \ / 1// ~ J ~ \ " .' -:;:¡ ~ /' >- .J'" ~j/ - /' C/r:/¡ ¿ ,'- ,// -~ ....-........ - 0 // /'1 t.: ,/ ,//' ---=- '<iii-, .~- /' .. . / --==:> t- -' \ : \ /' \\ \, f \ \ ¡ \ ~ IC,'_--:;,) ~; . ~ \ Nð ~ ~ J' \:, ~ 'J ,~ -. ç ~ ct, ? -~ ~ ,\.. ? ~ ~. ... 1) N ¡-... . '--" r- .. ' ,- \:~" g-~b-oo TO: TII8 CItV 01 It Joseph . Attøntl8n: CouDSlI .embers I recently looked at the Roth house & property at 315 East Minnesota Street and I wish to make an offer to you for $48,000.00 for the house and property as is plus the furnace pump and parts that are missing. I am. giving you $500.00 in earnest money which will go toward the purchase of the house or returned to me if my offer is rejected. I understand that there is a $2,085.00 fee for hook up to city water and sewer and some improvements that need to be done on the house. I also understand that I would be able to build a garage on the property. I ask that you please consider my offer and get back to me as soon as possible! Thank You! Sincerly, Jason Philippi . 363-0503 ~ 9~ .. - ~ ~·f~_:_ ':-:\~~,::.:.:"':'=~ ..:...~..;~ . > ~Th~"se4 ~ -- --- j . 1 ¡ i Memoranchun To: Mayor and City Council cc: Carl Schmidt, City Administrator From: Gary D. Will Jr., Chief of Police Date: 08/07/00 Re: Payable Offenses Our attorney has notified me, that the Stearns Court Administrator does not have any of our city ordinances listed as payable offenses, This means that every city violation that we cite, must have a mandatory court appearance and a misdemeanor even for a 1 st offense. . I have reviewed our ordinances and make the following to be payable offenses and the amount of fine (before the court I . 2;';~?;~~'?;'::::' .... '. ',;i' ·.·..·t;'.. ....." ··~~i: 1 "~;.'i:'-"~~¿: ~~:~;:~. ..?f~: -~:~ ': " ;< " f' _ '. ~ . '.' .' - . .~.., . ~ August 7, 2000 . Ordinance Name Payable 64.06 Throwing Candy or Gifts Parade $50 64.08 Intoxicating Beverages in Parade $50 65.06 § 1 Underage Furnishing of Tobacco $200 71.11 §l(c) Permit Underage to Remain in $50 1 st offense Liquor Establishment MSD - Court 2nd Offense 71.11 §2(c) Open Container of Alcohol $50 71.11 §4 Consuming Alcohol Off Premises $50 74.2 Possession of two or more kegs $200 1 st offense MSD - Court 2nd Offense 81.2 Through Streets $50 81.3 U-turns $50 83.2 Parking Semi Trailers, Trailers, $50 1st Offense Trucks and Truck Tractors in MSD ..:.. Court 2nd Offense Residential Zones . 84.3 Snow Season Parking $27 84.4 Blocking Driveway $25 86.1 Unreasonable Acceleration/Braking $50 87.1 Operation of Vehicle on Sidewalk $50 (MSD - Court if Endangers) 87.2 Operation of Vehicle in a Park $50 (MSD - Court if Endangers) 88 Snowmobile Violations $50 1 st Offense MSD - Court 2nd Offense 89 Bicycles, Roller Skates and $50 Skateboards MSD if causes injury or endangers person 90 All Terrain Vehic1es $50 1 st Offense MSD - Court 2nd Offense or if Endangers person 102.1 Prohibited Noise $50 1 st and 2nd Violation within 3 years. -- ~ 2 , . . ~ August 7, 2000 . i MSD - Court 3rd Violation within 3 years. 102.2 Unlawful Acts $50 1st and 2nd Violations within 3 years. MSD - Court 3rd Violation within 3 years. 103.03 Prohibited Fire $50 103.05 Burning when Prohibited $50 103.06 General Regulations $50 104.2 Animal Running at Large $50 1st Offense MSD - Court 2nd Offense 104.3 Fail to License Dog $50 1 st Offense MSD - Court 2nd Offense 104.6 Fail to wear dog collar with license $50 104.15 Fail to remove dog excrement $50 110 Public Urination and Defecation $50 . - ~ ~ ~ . __ - '.- - ,.n _._'-_. '- - -, - - - -. . - . _:; -. _ -'. ,0. c' ~ -. ': ._.-; ; .-_._ -. - _' :__.'.~' . _ :. , ··)'f:;~·Ms/Parl~#i4*·5 ":. CitýõrSt.Jos¢ ;21FitstAv~~'NW St.losepb,MN<S6374 , , . St.JÒ8ephCity Offices æad PoJiœ Department ,St.Joseph, ~ésota , , .. . , ---- -,- . - . . , , . - - -..... - -.. As~'di~'ät the co11StrUCtion mëeting carlia this week, the 'decision on selection of the alterriateS bas 'not yet been made. We reqa.est that these iten1S be'reviewed as soon as posStöle in ordeithat 1hêwork can continue às Scheduled.' Below. I haveJ:ist¢ the alternates, their , descrlption,and the cost to complete the work.' Pleåse call me if you have any qµestions. . . L _.- .~ _ _ _ _ _. _ _ _ '. G-I: Remove existiJ:).g concrete curb, platform and bollards. Cap existing equipment to be 1 eft in place. Patch exis~g concrete apron.Note this is WIder the existing drive up teUer canopy. COST:, " $700 '(please note, this cost, does not include an allocation for temporary h~ which - xnay~e'necessarydepending upon the~prova1 time &amc.) '- 0-2: ProvidewOOdfj.-amc sidelight at doors 100 and 101. Note these are located in the Chief of Police office and the Supervîsoroffice. COST: $I~OO (please note, the Contractor'would like to begin framing on Friday, September 8, and this decision will affect ilie schedule.) . ' . G-3: Provide Ix 8 oak soffit, shiplapped at joints withW' reveal. Finish to match existing. Note this is loWed in the ro.aID lobby near the ceiling at the south side. COST: $1,815 (please note, shop drawings will need to be completed on schedule for this detail.) 0-4: ,ProvidepÍaStic lamiJµñe and wood vene.et councîltablc.COST: $5,445 (please note, shop dràwings will need to be CÒJnpleted on schedule for this detail.)' , . '. . .. ztr~ . . StephanieJ.Howc, AlA -.,:' -- Project Architect . , ........ 81H:sh cc: David Leapaldt - - JetrBaggenstoss (9928C019) - . . " ' ' , '" st. Joaejm City omëes ADd PôlÎee Departœ.ent St. JoSeph, Minnesota .. . - - ". - . . -- .-. - '-- .-' - - ,. . : . As wasdiSêušsed at thecoÍ1s1ructlon meeting cárlicrthis wee~the decision on seleCtion of the alternates has not yet been made. We reqUeSt that thè$e ite.msbe'revieWed as soon as possible in ' order that the work can continue as schedùled. Below~ I have listed the alternates, their desc:rlption,' and the cost to complete, the work. Please call me if ýOü have any qµestions. 0-1; Remove existing concrete curb, platfurm and ~1Iards.' Cap existing equipment to be left ht place. Patch exis~g concrete apron. Note this is under the existing drive up teUer canopy. COST:" $700 , (please note, tbis cost does not include an a1lòcation for temporuy heat, whioh - xnay be nécessary depen.dirig ~n the approval time ftaIne.) " , , .. . - '. - . - -. ---. ' . - - ;.'-.' - "<-. - - - . . - . .-'. .' . - . '- - ". ."' . 0-2; PT6vidc wood fj.-ame sidelight at doors 1 00 and 101. Note these arc located in the Chief ofPo1ice office and the Supervisor office. COST: $1;00 (Plea5e note, the Contractorwou1d like tó begin ftaming on Friday, September 8, and this decision will affect the schedule.) . G-3: Provide Ix 8 oak so:ffi~ shiplapped at joints with W'reveal. Finish to match existing. Note this is located in thero.am lobbyneà( the œJ1ing at 1he 80mb side. COST: $1,815 (please note, shop drawings will need to be completed ,on schedule fur this detail.) 0-4: ProvidepÍaStic latninate and wood veneer council table. COST: $5,445 (please note, shopdr8.wingS will need to be CÒlnpleted on schedule for this' detail.) . . '. . .. . . ~~ Step1·um'¡e-J. Howe, AIA '.,:' - Project Architect . , ..- . - - c, . Memorandum To: Mayor and City Council From: Cari Schmidt Date: 09/07/00 Re: Philippi bid on the Roth house The Mayor, Council member Ehlert and Cari Schmidt met with the Philippi's on Wednesday, September 6th regarding their bid for the Roth House. We explained that the City originally paid $55,000 for the piece of property. In addition, there were $5.600 in assessments that were also paid, brining the total cost to the City to $60,600. The Philipp is bid $48,000 for the house and submitted a check to the City for $500 in earnest much discussion, the Philippis agreed to split the difference and to the following purchase price . the closing costs with the City . Pro-rating the taxes on the property to the date of closing The Mayor and Council member Ehlert feel that this is a fair price and would recommend approval of the sale of the Roth house at 315 Minnesota Street East to the Philippi family. - 1 . ~ CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, MEMO St. Joseph, MN 56374 (320) 363-720 I DATE: August 30, 2000 Fax: 363-0342 TO: City Council Ilk FROM: Kenneth J. Hiemenz, lvIayor RE: ST. CLOUD AREA JOINT PLANNING DISTRICT PLA1\ MAYOR J H' . Per your request I have recapped areas of the Joint Plan. I have included certain pages of the Plan for your Kenneth . ¡emenz. Ifi l' uld .. d di th PI d 11 £ th I mak b' f rev1ew, as e t It wo asSISt In un erstan ng e an, an WI re er to ese pages as e a ne recap. CLERK! I recommend the Council approve the plan. I see the plan as a good working tool that can be used as we A\)~IINISTRXn)R all work together on issues. Cari Schmidt I have extracted and recapped as follows: COUNCILORS ACKNOWLEDGMENT: This is the list of people that devoted their time, energy and throughts over Bob Loso the months to create the Plan's framework and guiding princilals. (Four u1UlUmbered pages). .Ory Ehlert . en Twit REGIONAL COMMUNITY-BASED PLAN: I have included Pages 1-3 through pages 1-8 which Mary Niedenfuer addresses the Regional Commwzity-Based Plan and the Plan Elements. GROWI'H TRENDS: Note page2-7 through 2-9. Of interest is page 2-9 as it pertains to the City of S1. Joseph. Population Trends between 1980 and 1990 a 10.0% increse. Between 1990 and 1998 a 41.0% increase. During tIús latter period Sartell remained tile fastest growing city (56.9%) with St. joseph emerging as the second fastest growing city (41.0%) followed by St. Cloud, Waite Park and SaukRapids. During the 1980 to tile 1990 period S1. Joseph showed the least growth of tile five area cities. STEARNS COUNTY: The County adopted their Comprehensive Plan in August of 1998. High lights of the plan are Issues and Recommendations (page 2-32) and Growth Management Tools and wlder Planning Activities the Development of a LESA System. Under Growth Management Clustering of residences is encouraged in rural areas. In areas where municipal expansion is expected, the Plan requires it. The growth of future commercial and industrial areas indentified in tile Plan is to occur only as municipal services are provided And future land Use Plan guides growth in proximity to existing development, particularly existing cities. Under the LESA (Land Evaluation and Site Assessment System) a criteria is used to identify higlùy valued farmland on a site-by-site basis to detennine its land use classification. The intent is to not allo\', buildings on high valued fann land and direct building to cities that can or are about to provide cities services. (pages 2-32 and 2-33) CITY OF ST. JOSEPH: Pages 2-38 and 2-39 recap what the City has in place from the Comprehensive PI~ Planning Process; Growth Management Tools; Annexation; Existing Conditons, Growth Trends and - Development Constraints. (NOTE: All five cities and the three counties are recapped in the same manner as St. Joseph is on pages 2- - 38 and 2-39.) GOALS AND POLICIES: Goals and policies are spelled out in the plan for OPEN SPACE, PARKS . AND TRAILS; LAND USE AND NATURAL RESOURCES; COMlvfUNITY APPEARANCE; TRANSPORTATION; ECONOMIC DEVELOPMENT; HOUSING AND NElGHBORHOODS ANI: WASTEWATER SYS1EvIS. Under Wastewater the policy is: " Guided by the perspective of a Long Range Wastewater Treatment System Plan, the cities of St Cloud, Waite Park, Sauk Rapids, Sartell and St Joseph should work cooperatively to decide upon the best approach to facilitating the provision of sanitary sewer to serve the St Cloud region's growth area (page 4-9). Also a recommendation and a coIDnÚt1nent has been made by the District Board there be a "Wastew-ater Advisory Commission" with representation from all the users to include the City of Ventura. This commission would review and analyze; recommend modifications t< the preliminary wastewater master plan. existing contractual agreements and past cost allocations. Transportation: makes recommendations mostly around the St Cloud Area. Hwy 15, 23, 10,94 etc. Econemic Development: recommends all Cities work together and stay with the Partnership. Housing: Recommend working together on affortable housing. See the enclosed recap from the Affordable Housing Collition. . - - . . May 2000 Approved by the . St. Cloud Area Joint Planning District Board May 18,2000 .- - . ACKNOWLEDGMENTS The St. Cloud Area Joint Planning Project was completed with the help of all of the project participants including the Joint Planning District Board, Technical Advisory Committee, Planning Advisory Committee, Local Technical Advisors and State Technical Committee as well as several staff members from the participating jurisdictions. These people devoted their time, energy and thought over many months to create the Plan's framework and guiding principals. District Board Chairperson ..................................................................... Jerry Leese, Mayor, City of Sauk Rapids City of Sartell.................. ......... ...... ........................ ........... ............ .......... Robert Pogatshnik, Mayor City of St. Cloud.. ......... ......... ........... .............. .............. ..... ............................. ..Larry Meyer, Mayor City of St. Cloud ................................................................. DeW ayne Mareck, City Councilperson City of St. Joseph ............................................................................................ Ken Hiemenz, Mayor City of Waite Park ....... ........... ................... .... ........... ........ ......... ...... ...... ....... Richard Miller, Mayor Benton County .................... ...... ... .... ......... ............ ............. ............ ....... . Ken Nesser, Commissioner Sherburne County ...................... ................................ ........................ Betsy Wergin, Commissioner . Steams County ........ .......... ....... ............... ................ ..... ..... ............ Leigh Lenzmeier, Commissioner Technical Advisory Committee City of Sartell................... .... ......... ....................... ..... ................ Robert Therres, City Administrator City of Sauk Rapids ................................................................. Robert Harmon, City Administrator City of St. Cloud ......................................................... Chris Hagelie, St. Cloud City Administrator City of St. Joseph ................................ Chad Carlson, S1. Joseph Economic Development Director City of St. Joseph ............................................Rachel Stapleton, Fonner City Clerk! Admin./Treas. (Fonner Committee Member) City of Waite Park .............................................................Steve Poissant, Planning Commissioner City of Waite Park ................................................................. Ken Dickenson, Fonner Police Chief (Fonner Committee Member) Benton County ......................................................................... Richard Speak, County Coordinator Sherburne County.................................................................. Brian Benson, County Administrator Steams County................................................................ George Rindelaub, County Administrator . Planning Advisory Committee . Chairperson .......................Jeff Schlingmann, St. Cloud Area Economic Development Partnership City and County Representatives Sartell Citizen Representative.................................................................................. Brad Haroldson Sauk Rapids Citizen Representative...................................................................... Mary Holt Ostby St. Cloud Citizen Representatives.....................................................Greg Johnson and Pat Krueger St. Joseph Citizen Representative......................... .................................... .......... ........ Joe Fitzgerald Waite Park Citizen Representative............................................................................ Steve Poissant Benton County Citizen Representative.................................................................... Rick Gilbertson Sherburne County Citizen Representative ................................................................ Greg Nordwall Stearns County Citizen Representative........................................................................... Pam Weber Benton County Township Association.. ...... .......... ..... ..... ........................ .............. Paul Wessenberg Sherburne County Township Association. ......... ...... ........... ............. ....... ...... ................Gerald Korte Stearns County Township Association.......................................................................... Harlan J opp Benton County Municipal League........................................ ...... ................ ........ ..... ...Patrick Carin. Sherburne County Municipal League........................................................................... Ken Paulson Stearns County Municipal League........ .......................................................... ....... ...... John Koerber Other Representatives Agricultural Interests........... ..................................................................... ..... ...... ......... Dan 1v1artins Builder's Association... .........................,.................................................... ........ ........... Tony Goulet Chamber of Commerce............................................... ................................... ..... ........ John Babcock Environmental Interests................................... ....... .............. ............................. ........... Jane Bennett Faith Community Interests............................ ....... ......................................... Katie Schneider-Bryan Health Care Interests..................................................................... ....................... ............. Jim Davis Labor Interests............................................................................................. ........... .....Bob Atherton Realtor's Association ............................................. ..... .................................. ....... .........Mike Bobick School District Interests ........................................................................................... ......Kay Worner . . Local Technical Advisors Minnesota Board of Water and Soil Resources ..............................................................Keith Grow Minnesota Department of Agriculture......... .................................. ..................... ............ .Bob Patton Minnesota Department of Health.................. ................... ........................................... John Groethe Minnesota Department of Health...................... ....... ..................... ............................. David Schultz Minnesota Department of Health... .................. ........ ... ................................................... Mike Howe· Minnesota Department of Health........ ............. ............ ......... .... ......... ... .......... ......... .... Bruce Olson Minnesota Department of Health... ........ ................. ..... ......... ............... ............... Curtis Wunderlich Minnesota Department of Health. ............. ..,........... ..... ..................................... ....... ...... Ernest Tate Minnesota Department of Natural Resources.............. ............................. ....... ......... ...... .Bob Hance Minnesota Department of Natural Resources ................................................................. Jack Olson Minnesota Pollution Control Agency.................. .............. ................. ...... ...... ........ ..... Jim Hodgson Minnesota Department of Trade and Economic Development................,.................... Dennis Feist Minnesota Department of Trade and Economic Development................................... Wallace From Minnesota Department of Trade and Economic Development........................................Floyd Rice Minnesota Department of Transportation ............ ............. ................. ......................... Don Raisenen Minnesota Department of Transportation...... .... ....................................................... ...... Steve Voss Minnesota Office of Environmental Assistance ...........................................................Mary Wenck . State Technical Committee Association of Minnesota Counties............................ ........ ......... ..... .......................... Dave Weirens League of Minnesota Cities.. ..................... ............ :... ................... .... .......................... . Remmi Stone Metropolitan Council...... ............... ....................... ...... ........ ........................................ Bob Mazanec Minnesota Association of Townships............................................................................ Dave Fricke Minnesota Board of Soil and Water Resources .............................................................Phil Belfiori Minnesota Department of Agriculture....... ..................................................... ........... ......Bob Patton Minnesota Department of Health .................................... ......... ................................ ........ Lin Nelson Minnesota Department of Natural Resources .......................................................... Terri Yearwood Minnesota Department of Trade and Economic Development.....................................JeffFreeman Minnesota Department of Transportation.. .......... .................. .......... ........ ................. Kathy Knutson Minnesota House of Representatives Research ............................................................. Gary Currie Minnesota House of Representatives Research ....................................................... Deborah Dyson Minnesota Office of Environmental Assistance .............................................................. Tim Nolan Minnesota Pollution Control Agency ......................................................................... Celine Lyman Minnesota Pollution Control Agency .......................................................................... Gaylen Reetz Minnesota Senate Research .................................................................................... Amy Vennewitz Upper Minnesota Valley Regional Development Commission..............................Paul Michaelson . Other Contributors . Chelle Benson.......................... ............................... ........... Steams County Environmental Services Jim Brown.............................................................................. ................ Planner, Sherburne County Patti Gartland ................................................................................... City Planner, City of St.Cloud Steve Hammes .................... Project Coordinator/Assistant County Administrator, Steams County Ron Peterson.......... ...... ........................................ ........... Director of Development, Benton County Steve Reekers........................................................ Local Planning Assistance, Minnesota Planning Mary Schmid................................................................................... ...... F OTI11er Project Coordinator Jim Thares .............................................. FOTI11er Benton County Economic Development Director Consultant Team Lead Consultants Demographic and Market Projections Dahlgren, Shardlow & Uban, Inc. Maxfield Research, Inc. 300 1st Avenue North, Suite 210 510 Marquette A venue, Suite 206 Minneapolis, MN 55401 Minneapolis, MN 55402 . Infrastructure Analysis Community ParticipationlVisioning Bonestroo Williamson & Kotsmith Great River Roundtable Bonestroo, Rosene, Anderlik & PO Box 1716 Associates St. Cloud, MN 56301 2335 West Highway 36 St. Paul, MN 55113 Transportation Analysis American Communities Partnership Parsons Brinckerhoff 255 Lafayette Street 510 1st Avenue North, Suite 550 New York, New York 10012 Minneapolis, MN 55403 Project Financing This project was made possible with financial assistance from the Minnesota State Legislature through Minnesota Planning and from the Initiative Foundation. Each of the local units of governments involved with the project also dedicated financial and/or in- kind resources to the project. . SECTION 1: A REGIONAL COMMUNITY-BASED PLAN . Figure 1-1: St. Cloud Area Joint Planning Project Organizational Chart r~k~~~~~~ 111 ß-o.~::,,#~·l,J~>"?;F.~-:.._:.¿~_~~~:;.,;.i<t: 1" ffll . One of the foundations of the Community-Based Planning Act is close communication between the pilot projects and the State of Minnesota. To aid in this effort, two groups were assembled at the state level. The Local Technical Advisors were designated representatives of each of the State agencies involved in the project. They were charged with providing information and technical review throughout the planning process. A group of State Technical Advisors consisting of the heads of State and other agencies was also assembled to oversee the development of Community-Based plans. An initial meeting was held with State agency representatives to allow them to identify issues relating to the project and resources available to aid in the planning process. Meetings were held with them at two other key points during the project. The project's lead consultants also met with the department heads of MnDOT, the DNR and MN Planning to discuss river-crossings and regional roadway connections that support the preferred development pattern emerging from this Plan. To help overcome the "us vs. them" scenario that can sometimes arise when the State is involved with local planning, the Local Technical Advisors also were encouraged to attend and participate in the Planning Advisory Committee meetings. COMMUNICATION, COOPERATION AND COORDINATION During the planning process, there was considerable communication and coordination between . each of the groups listed above and among the member jurisdictions. There are three significant examples of where this cooperation has opened the door for new, cooperative joint ventures in planning and in the delivery of government services. ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE 1-3 SECTION 1: A REGIONAL COMMUNITY-BASED PLAN First, an ad hoc committee . consisting of engineers, staff and elected officials of cities within the 51. Cloud area was established during the planning process to discuss the delivery of wastewater services. The District Board has committed to continuing this dialogue beyond the adoption of this Plan through the fonnation of a wastewater advisory commission for the St. Cloud Master Plan area. Second, the District Board also sponsored a regional parks and trails initiative to seek funding for the development of regionally significant projects. It also supports continued discussions to detennine the correct pennanent, regional parks and open space entity to carry on regional initiatives. Finally, the District Board has supported the continuation of a regional dialogue and cooperative action in the five-city area on affordable housing. . The Goals and Policies set forth in this Plan call for continued public education, citizen involvement and shared planning and for actively exploring new ways for jurisdictions to share services and eliminate duplication. Each of the 11 Community-Based Planning goals is tied to the notion of "sustainable development" . This Plan establishes a foundation of sustainable development practices that balances the Region's need for economic growth while protecting agricultural, natural, historic, open space and other resources through the establishment of Planned Urban Areas, Regional Goals and Policies and the 51. Cloud Area Master Plan. These provide the framework upon which future planning and related decisions in the Region will be made. The Goals and Policies also include provisions for livable community design such as encouraging more compact fonns of development, mixed uses, integrated open space, affordable and diverse housing, alternative forms of transportation and aesthetics. Another requirement of the Community-Based Planning Act is the incorporation of community- based comprehensive plans of each municipality or town in the project counties. Although none of the communities within the Project Area have developed plans under the Community-Based Planning Act, this Plan builds heavily on existing planning efforts. Each of the member counties and cities has comprehensive plans in place that were premised on or incorporate many of the Community-Based Planning principles. . ST. CLOUD AREA JOL'IT PLANNING DISTRICT PLAN PAGE 1-4 SECTION 1: A REGIONAL COMMUNITY-BASED PLAN . PLAN ELEMENTS This is a multi-jurisdictional plan encompassing a three-county area and all of the jurisdictions within it. Because different terms are often used to describe the planning area and sub-areas of it, clear definitions of these terms are important before moving forward. Non-Metro Area: The area within the Project Area outside of the St. Cloud Urban Area. (See these definitions below.) Participating City: Each of the five cities that are a party to the Joint Powers Agreement to complete a Community-Based Comprehensive Plan as part of the St. Cloud Area Joint Planning Project. These include Sartell, Sauk Rapids, St. Cloud, St. Joseph and Waite Park. Also referred to as "member cities" or more generally as "participating jurisdictions" . Participating County: Each of the three counties that are a party to the Joint Powers Agreement to complete a Community-Based Comprehensive Plan as part of the S1. Cloud Area Joint Planning Project. These include Benton, Sherburne and Stearns. Also referred to as "member counties" or more generally as "participating jurisdictions". . Proiect Area: The geographic area that includes Benton, Sherburne and Stearns Counties including all of the jurisdictions within that area. Also referred to as the "District", the "Region", the "Study Area" and the "Planning Area". Region: The "Region" or "Regional", when written with a capital "R", refers to the three-county Project Area, except in some cases where the word is part of an official title for something that does not necessarily refer to the entire three-county area (such as the "Regional Railroad Authorities of Sherburne County"). When written with a lower case "r", the context of the word indicates its meaning. St. Cloud Urban Area: The cities of S1. Cloud, Waite Park, Sartell, Sauk Rapids and S1. Joseph as well as Haven, Le Sauk, Minden, S1. Augusta, S1. Joseph, St. Wendel, and Sauk Rapids Townships. St. Cloud Urban Growth Area: The S1. Cloud Urban Area and other jurisdictions adjacent to or in close proximity to it that are within the Ultimate Service Area. The Ultimate Service Area is explained in more detail in Section 6, St. Cloud Area Master Plan. The process utilized in developing this Plan was laid out in three phases. Phase I consisted of issue identification and the research, analysis and mapping of various elements that affect planning in the Region. There are five primary components upon which this Plan was developed . including a: · Public visioning and input process, Transportation analysis, . system · Demographic/market study, and · Wastewater system analysis, . Physical development analysis. ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE 1-5 SECTION 1: A REGIONAL COMMUNITY-BASED PLAN These items are summarized in various sections of this Plan, but a more detailed description of . the public visioning process outcomes and the demographic/market study are included as a separate background report. The Market Study portion of the Background Report is divided into five sections. The Demographic Trends and Projections component exammes household, population and employment trends in the Project Area and projects them through 2020 according to low, moderate and high growth scenarios. The Residential, Industrial, Office and Retail Market Assessment sections review the forces influencing those markets in the St. Cloud Urban Area to project the demand for housing units and industrial, office and retail space through 2020. These demand projections, set forth in terms of units or square feet of building space, are then translated into acreage needs at various densities. During Phase II, the Phase I issue identification, research, analysis and mapping components were combined and analyzed to create (a): · Regional Goals and Policies, · Non-Metro Area Growth Plan, and · St. Cloud Area Master Plan. As shown in Figure 1-2, Planning Components, this Plan pulls together these elements to address the 11 Community-Based Planning goals and guide the Project Area communities in their . comprehensive planning and growth management efforts. Finally, Phase ill entailed the preparation and adoption of the Regional planning document. This document is divided into seven sections entitled: · A Regional Community Based Plan, · Planning Framework, · Public Participation Process, · Regional Goals and Policies, · Non-Metro Area Growth Plan, · St. Cloud Area Master Plan, and · Implementation. The Regional Community Based Plan section provides an overview of the Community-Based Planning Act and describes how this Plan addresses the State's 11 goals. It includes a description of the project participants and how they were involved in the planning process and provides an overview of the planning document. The Planning Framework section frames the planning environment by examining economic, growth, environmental and other conditions in the Planning Area. The various venues for public participation and the public outreach measures employed . throughout the planning process are discussed in the Public Participation section while the ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN . PAGE 1·6 SECTION 1: A REGIONAL COMMUNITY-BASED PLAN . section on Regional Goals and Policies expresses the Region's desires for the future and serves as the organizing framework for the Plan. Figure 1-2: Planning Components · Regional Goals · Public visioning & input process & Policies · Demographic!1v1arket Study · Non-Metro Area · Wastewater System Analysis Growth Plan · Regional Transportation · St. Cloud Urban System Analysis Grovvth Area . · Physical Context Analysis Master Plan One of the requirements of Community-Based Planning is the establishment of growth boundaries around each city that expects growth beyond its current municipal boundaries by 2020. Two distinctly different processes were established for developing these boundaries. The first strategy applied to the St. Cloud Urban Area cities, which include Sartell, Sauk Rapids, St. Cloud, St. Joseph and Waite Park and is addressed in the St. Cloud Area Master Plan section. The second process applied to all of the remaining cities in the Project Area, a discussion of which can be found in the Non-Metro Area Growth Plan. The St. Cloud Area Master Plan provides the framework from which the nature and pattern of future development can be based in the S1. Cloud area. In addition to the growth areas mentioned above, the Master Plan establishes an "Ultimate Service Area" and provides a framework for the location of future sewer facilities and major roadway corridors. The "Ultimate Service Area" is the area that is ultimately expected to be provided with urban . services, and identifies the portion of the St. Cloud area that will be reserved for future urban development. ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE 1-7 SECTION 1: A REGIONAL COMMUNITY-BASED PLAN The transportation component of the Master Plan section examines the existing major . transportation systems within the St. Cloud area and identifies key roadway improvements necessary to support the preferred development pattern emerging from this Plan. It also examines key transportation issues that have the ability to greatly impact future growth directions in the St. Cloud area and the Region as a whole. The wastewater component of the Master Plan section examines the area within the St. Cloud area that is expected to be provided with wastewater services under the existing system. Based upon the system's existing capacity and future land uses within the Master Plan growth areas, the future demand for system capacity is estimated and preliminary estimates of the upgrades necessary to service those areas are identified. The Implementation section describes ways in which the local units of government in the Region can carry out the vision and recommendations of this Plan, including a description of possible financial and technical tools as well as specific strategies that may be used to ensure the Plan's viability. The Goals and Policies, Non-Metro Area Growth Plan, and the St. Cloud Area Master Plan will provide the framework for future planning in the Project Area and will be implemented by the local units of government. Planning is an ongoing process. In many ways, formal adoption of this Plan is only the first step in that process, not the last. Adoption of this Plan establishes the policy direction for the Region through its Goals and Policies, Non-Metro Area Growth Plan and St. Cloud Area Master Plan. Without continuing action to implement and update this Plan, the accomplishments achieved in . developing it will have little lasting impact. The implementation of this Plan will occur on two levels. Each local unit of government in the Region has a role in updating its local plans, ordinances and other documents to carry forth the vision and recommendations of this Plan. In addition, this Plan sets forth the framework for a Regional dialogue on many issues affecting planning in the Region. . ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE 1-8 SECTION 2: PLANNING FRAMEWORK · Table 2-1 Population Growth Trends Project Area Counties 1980-1998 ..... C';tJ;f~l?ò··'··'·.' . .'.>.':'.;>.>' Percent ....'< . . . '.:" Percéri6 1'~j:?l ;.,,;;,.<.... Chå1ige 1998.' Change· "/>\'. .·.·\">;7 Change Change ." Benton County 25,187 30,185 4,998 19.8% 34,430 4,245 14.1% Sherburne County 29,906 41,945 12,039 40.3% 60,000 18,055 43.0% Steams County 108,164 119,324 11 , 160 10.3% 132,000 12,676 10.6% S1. Cloud Urban Area 76,614 91,962 15,348 20.0% 105,411 13,449 14.6% Project Area 163,256 191,454 28,198 17.3% 226,430 34,976 18.3% Twin Cities Metro 1,985,873 2,288,729 302,856 15.3% 2,544,938 256,209 11.2% Area State 4,075,970 4,375,099 299,129 7.3% 4,725,419 350,320 8.0% Source: U.S. Census Because we do not have a complete decade of data for the 1990's, average annual growth rates · are shownin Table 2-2 and on Figure 2-6 in order to allow comparisons between the 1980's and the 1990's. The table shows that Benton County's average annual growth rate slowed from 2% in the 1980's to 1.8% the 1990's. Conversely, Steams and Sherburne Counties both continued to grow at faster rates in the 1990's than they did in the previous decade. Tables 2-1 and 2-2 also show that the population of the S1. Cloud Urban Area has increased in both of the past two decades, although the average annual growth rate slowed in the 1990's. Table 2-2 Annual Growth Rate Comparison Project Area Counties 1980-1998 Average Annual Growth Rate 1980-1990 1990-1998 Benton County 2.0% 1.8% Sherburne County 2.0% 5.4% Stearns County 1.0% 1.3% S1. Cloud Urban Area 2.0% 1.8% · Source: U.S. Census ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE 2-7 SECTION 2: PLANNING FRAMEWORK . I I Figure 2·6 Annual Growth Rate Comparison Project Area Counties 1980-1998 6,0% I 5.0% 4.0% I 3.0% I I 2,0% í 1.0% I I I I Benton County Sherburne County Steams County I I In 1980, Sherburne County's residents comprised 18% of the total population of the Regi~ shown in Table 2-3 and on Figure 2-7. In 1998, that figure rose to 26%. Steams Cou proportional share of the Region's population declined from 66% to 58% during the same period while Benton County's remained fairly constant. The Urban Area's share of the Region's population has also remained steady since 1980. Table 2-3 Proportional Share Comparison Project Area Counties 1980-1998 Percent of Total Project Area 1980 1990 1998 Benton County 15% 16% 15% Sherburne County 18% 22% 26% Steams County 66% 62% 58% St. Cloud Urban Area 47% 48% 47% Source: U.S. Census . ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE - . SECTION 2: PLANNING FRAMEWORK Figure 2-7 Proportional Share Comparison Project Area Counties ~ 1980-1998 '-' c 6 .2 j§ 5 ::I a.. 0 4 c...;:::::- "'(./} g 3 iii 1980-1990 c 0 o ~ .- ( ) 2 .1990-1998 OJ)..r:: ( ) ~ çr::..... 1 ( ) 0 ..r:: ...... 0 ...... c ..... ( ) o u -1 .... ( ) ( ) .... a.. ~ c:s -2 C/) .5 -3 ( ) -4 OJ) t: c:s -5 ..r:: U Benton County Sherburne County Stearns County . Every city within the Urban Area has grown in population during both the 1980's and the 199.o's as shown in Table 2-4. Among the Urban Area cities, St. Cloud saw the greatest population increase dµring both the 1980's and the 1990's. Sauk Rapids experienced the second greatest population gain followed by Sartell, Waite Park and St. Joseph respectively. However, in terms of growth percentages Sartell experienced the highest growth rate during both decades. During the 1980's Waite Park saw the second highest growth rate followed, in order, by Sauk Rapids, St. Cloud and St. Joseph. Sartell remained the fastest growing city during the 1990's, but St. Joseph emerged as the second fastest growing followed by St. Cloud, Waite Park and Sauk Rapids. Table 2-4 Population Trends St. Cloud Urban Area Cities 1980-1998 1980 1990 Change Percent 1998 Change Percent Change Change St. Cloud 42,566 48,818 6,252 14.7% 60,685 11,867 24.3% ~aite Park 3,496 5,020 1,524 43.6% 6,239 1,219 24.3% Sartell 3,427 5,393 1,966 57.4% 8,460 3,067 56.9% Sauk Rapids 5,793 7,825 2,032 35.1% 9,691 1,866 23.8% . S1. Joseph 2,994 3,294 300 10.0% 4,644 1,350 41.0% !rota} Urban Area Cities 58,276 70,350 12,074 20.7% 89,719 19,369 27.5% Source: U.S. Census ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE 2-9 SECTION 2: PLANNING FRAMEWORK held throughout the county in the spring of 1998 for the public to comment on the draft Plan. . Public hearings were held in June through August of 1998 with final adoption of the Plan occurred in August. ISSUES AND RECOMMENDATIONS Issues identified by the Citizen's Advisory Committee, the public and County staff were categorized into six primary topic areas: · Environment and Natural Resources -- Lakeshore development, water quality, wildlife habitat, open space, sewage treatment, and the impacts of growth on the environment were included in this category. · Farming and Rural Atmosphere -- Agricultural preservation, the proliferation of non-farm housing into rural areas, rural character, the farm economy and feedlot regulation were some of the issues raised relating to farming and rural atmosphere. · Landowner's Rights and the Role of Government -- Participants discussed the need to balance landowner's rights with the need for regulation. Others were concerned about whether the County should have regulatory zoning authority throughout the county or if this should remain a duty of the townships. · Planning Coordination and Responsibilities -- Participants discussed the proper . level of County intervention in local planning as well as coordination among the county's local units of government and between Stearns County and surrounding communities. · Economic Development -- Discussions relating to economic development centered around ensuring a strong farm economy, attracting jobs, providing for an efficient pattern of commercial development, the fiscal health of cities and townships, maintaining tax base and balancing economic development with other quality of life issues. · County Spending and Facilities -- Parks, roads and a potential new airport were some of the County facilities that were discussed. The cost of servicing rural non- farm development was also identified as an issue. PLANNING HIGHLIGHTS GROWTH lVlANAGEMENT TOOLS The following growth management elements are included in the County's Comprehensive ¡ ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE' SECTION 2: PLANNING FRAMEWORK . · The Stearns County Comprehensive Plan identifies future residential, agricultural, commercial and industrial land uses outside of existing cities for 2020. · Clustering of residences is encouraged in rural areas. In areas where municipal expansion is expected, the Plan requires it. · The growth of future commercial and industrial areas identified in the Plan is to occUr only as municipal services are provided. · The future Land Use Plan guides growth in proximity to existing development, particularly existing cites. This reflects the need to provide services to growth areas in an efficient and cost effective manner as well as a desire to retain rural character and preserve fannland. RECENT PLANNING ACTIVITIES Zoning Ordinance Stearns County is in the process of developing its first ever county-wide zoning ordinance. Twenty-five of the townships in the county currently have zoning, but 11 do not. The process began in September of 1999 with the creation of a zoning implementation committee and the development of the zoning district text. . During April and May, the County conducted individual meetings with each of its 36 townships to develop the zoning map. A few months after these initial meetings, the County held ten additional meetings with townships before finalizing the zoning map. A series of three general zoning implementation meetings were then held followed by three informational meetings to discuss how townships and the County would coordinate on the implementation of the Ordinance. Finally, ten review sessions have been held with the Planning Commission since June. The final Ordinance is expected to be adopted early in 2000. Development of a LESA System The Comprehensive Plan called for the development of a Land Evaluation and Site Assessment (LESA) system. This system establishes criteria for identifying highly valued fannland on a site- by-site basis. It examines such things as the soil suitability, proximity to existing development and services, presence of natural features and other characteristics of a site to determine its land use classification. The County began the process of developing this system in 1998. It will be included as an appendix to the zoning ordinance expected to be adopted early in 2000. Every township in the county as well as representatives from various interest groups were asked to participate in the planning process. . St. Cloud Area Joint Planning Proiect County staff assisted in the development of growth areas for the outlying cities in the county as part of the St. Cloud Area Joint Planning Project. The County hosted an informational meeting ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE 2-33 SECTION 2: PLANNING FRAMEWORK ST. JOSEPH . COMPREHENSIVE PLANNING In July of 1997, the city of St. Joseph adopted an update to their 1992 Comprehensive Plan. The Plan update was prepared largely in response to the city's rapid growth. At the forefront of their growth issues was the desire to protect environmental resources and a need for additional commercial and industrial lands to meet development demands. PLANNING PROCESS St. Joseph's Comprehensive Plan built upon both public input and the input of surrounding jurisdictions. A public visioning workshop was held with the public, Planning Commission, City Council and the city's largest single landholder, the College of St. Benedicts. The City Council also held a joint planning meeting with St. Joseph Township. PLANNING HIGHLIGHTS GROWTH lVIANAGEMENT TOOLS · The Comprehensive Plan's objectives call for development to coincide with . orderly annexation plans in an outwardly manner to efficiently utilize the present infrastructure and preserve agricultural land from premature development. · The Comprehensive Plan also recommends that the provision of City services be monitored on an ongoing basis so that plans can be made for future capacity needs to accommodate future growth. · The City's Economic Development Authority (EDA) has a strategic plan that controls development within the city. This plan works within the parameters of the Comprehensive Plan and places strong emphasis on guiding growth in an orderly manner with public infrastructure. ANNEXA TION AREAS As shown in Figure 2-11, Areas Currently Under Orderly Annexation, St. Cloud Urban An Cities, the city of St. Joseph has an orderly annexation agreement with St. Joseph Townshi These two entities have formed a joint planning board to oversee the development of this are The agreement provides for phasing of this annexation to allow the city to protect agricultUI land from premature development and develop in a manner that makes the most efficient use existing infrastructure. . ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE2 SECTION 2: PLANNING FRAMEWORK . EXISTING CONDITIONS St. Joseph is located on the western sideof the St. Cloud Urban Area and covers approximately two square miles. It is surrounded entirely by St. Joseph Township but is slightly less than 1.5 miles east of Waite Park. In 1992, the city more than doubled its size when it annexed 480acres of St. Joseph Township. GROWTH TRENDS AND CHARACTERISTICS The population of St. Joseph grew by 10% between 1980 and 1990 from 2,994 to 3,294 residents. This represents an average annual growth rate of 1 % per year. Since 1990, the population has continued to grow at an increasing rate. The 1998 population was 4,644, which represents a 41 % increase from its 1990 population at an average rate of 5.1 % per year. Despite annexation, St. Joseph Township is also growing at an increasing rate. From 1980 to 1990, the township actually lost population at a rate of 1.2% per year. However, from 1990 to 1998 the township's population grew by 1.2% per year. Recent growth trends in the St. Joseph area have been primarily eastwardly along Highway 75 toward Waite Park. DEVELOPMENT CONSTRAINTS . Interstate 94 to the west of the city presents an exciting future development opportunity for the city, but may serve as a barrier to expansion as well. Growth outside of the city's boundary is limited primarily by the Watab River, the location of the city of Waite Park and numerous wetlands. . ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE 2·39 SE'CTION 4: GOALS AND POLICIES Policy: Develop Regional strategies and incentives to promote the inclusion ~ low income and affordable housing and housing to accommodate tho with special needs throughout the tri-county area. Policy: Encourage public-private partnerships to expand affordable housing opportunities in the Region. W ASTEW A TER SYSTEM Goal: Promote the equitable and efficient distribution of wastewater treatment facility costs and services. Policy: Explore alternative approaches to providing community wastewater services to areas within the Planned Urban Areas. Policy: Discourage large, unsewered subdivisions within the Planned Urban Areas. Policy: Guided by the perspective of a Long Range Wastewater Treatment System Plan, the cities of S1. Cloud, Waite Park, Sauk Rapids, Sartell, and S1. Joseph should work cooperatively to decide upon the best approach to facilitating the provision of sanitary sewer service to s. the S1. Cloud region's growth area. This system should start with the acknowledgment that some of the jurisdictions still have rights to existing capacity which they purchased previously at a very favorable rate. The new rates should be determined based upon the projected costs to expand and improve the treatment plant and to install new extensions and connections to the conveyance system. With the fair resolution of these cost issues, the S1. Cloud are communities should proceed on a proactive basis to identify and serv new areas to provide choice to new residents and maximize th percentage of future growth in the S1. Cloud area that occurs at urba densities. Participating communities should proceed with the preparation of staged growth plans and these staged growth plans should be the cornerstones of orderly annexation plans. The three Countie~ Benton, Sherburne and Stearns, should support this process through their comprehensive plans. . ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE ~07-2B-00 18:33 STANGL JASKOWIAK LTD 10-1 320 263 4180 P.02 . Mayor and City Council Members: Attached is a copy of the letter that was sent from the St. Cloud Library Board to you back in April of this year. Thc Library Board has not yet received a response to this letter, so I'm guessing that it may have goUen lost or misplaced. I think the lerteris pretty much self-explanatory. The City ofSt. Cloud has expressed a willingness to fund the Sunday hours experiment ¡fthe rest of the surrounding communities whose citizens use the library are also willing to contribute a portion of the funding. The funding fonnula ha.¡¡; been developed by using Library patronage data records. Worksheets showing the calculation of costs for each community arc enclosed. I bdieve the formula allocates the costs reasonably among the 13 communities. Please understand that a commitment to funding for this trial period does not obligate you for future payments to St. Cloud if Sunday library hours become permanent. We will ask the Great River Regional Libnuy System to fund the Sunday hours within thcir budget if the experiment is a success. I would like to meet with you to answer any questions you may have and to . explain the trial project more completely. If you were to schedule this as an agenda item at a future Council meeting, J would be glad to attend and bring any information you want. Please contact me and lel me know what you think. Thanks! ~-~ Allan Rudolph - - STANGL JASKQWIAK LTD ID~1 320 253 4180 P.03 , 07-28-00 18:34 April 18,2000 . Mayor Kenneth Hiemenz and City Council City of 81. Joseph 21 1st Ave NW St. Joseph MN 56374 Oear Mayor Hiemenz and Council Members: For the past several months, the St. Cloud Library Board of Trustees has discu!$sed proposals that would implement Sunday service at the St. Cloud Public Library. Public resp<mse to th~ possibility of Sunday scrvil.:e has been very positive; howevcr, the Great River Regional Library System's current budget is not able to provide funding for the additional staff time anù other related costs, The Great River Regional r ,ibrary Board has agreed to allow us to explore the feasibility of Sunday hours on a trial basis, We would like to begin such a trial this year, and we plan to approach the Great River Regional Library System with a petmlll1cnt funding request ifth~ results are successful. The cost to fund a nine-month trial period is anticipated to be approximately $75,000. We are proposing that the City ofSt. Cloud and surrounding communities provide the funùs tor the trial period. Recent studies of circulation patterns indicate that about 30% of the 81. Cloud Public . Library building usage com~s from residents of surrounding commU1lities. A table showing representative shares for each community is included with this mailing. We would Iike to meN with you and discuss your opinion of the SW1Cìay service trial period. 3R well as your willingness to contribme a portion of the necessary funding. We bdievc that Sunday hours at the St. Cloud Public Library will provide à real bcnelH to your citizens and we look forward to working with you to help make this proposal a reality. For planning purposes, w~ would appreciate a response to this request by July 1. 2000. Plcas~ feeL free to contact me at 252-9972 if you have any questions. Sincerely, Allan Rudolph Member, 81. 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Q.. ëJ .~~'!~ > '- (j) 0 ,B ~ M <is <æ.;"u..a:' ~ m¡j5 uuð ctt¡j . (/) 8 ~~~~~ ,....I,{)f'-.~r-- CIOC'\I.....(Di............a) M ~ ~~~,...~ ;n¡g~~Mgs\l)~~ f.D 2 ,..: I( " '<t" ~ Ñ rri C"'J" ~ ~ N r-.;, ,.. IJ N' M - 8 - ~ ..-(')~ ,........cn'!t OmOOCD,...mlO ~,............. ¡( ~næl (l')MM ,....,..('I, Np C:O~,... 8 LnfR:Rrg~ ~~~~æ~æ~ J:: !:! I ~ ã ~ Ö J! .e. 8 ~ 0 N E >. € X ~ ÐS Ö It It) <") {? . .. - - :~TÊpFí!~:~~f~:::Bafìot:9:d~~:::~~,,=_~~_.. ~-=._- '" .,:.~:-=~.:-.:~.:::-.:~~,.:._. .=,~-:"":.- .~n~::~~:=:=:::, =':~':~~:~~,~:,=:::l'~~El] ¡ . I i I i I DRAFT 3 . i I Proposed Ballot Question Regarding i ¡ , I I ì ! A ONE-HALF PERCENT LOCAL OPTION SALES TAX FOR THE LIBRARY PROJECT, ¡ ! PARK LAND ACQŒSITION AND IMPROVEMENTS PROJECT, MAJOR ROADWAY ! ; AND AIRPORT IMPROVEMENT PROJECTS ; i i ¡ If the Minnesota State Legislature grants statutory authority, shall the City of St. Cloud be i authorized (a) to create a one-halfperçent sales and use tax and (b) to issue bonds, for a I i period not to exceed 10 years and in an amount not to exceed the aggregate cost of I $40,000,000, plus the cost of issuing the bonds, to finance the cost of the approved projects? . I Please vote for each project that you wish to be funded by the one-half percent sale and use tax. I I I , ¡ Airport and Road Projects: Transportation improvements including major roadway i · improvements and main runway improvements at St. Cloud Regional Airport for an ! estimated cost of $7.6 million. ! Yes or No ; - , ¡ , · Library: Remodel and expand the St. Cloud Library at its current location for an estimated cost I . of $20 million. Yes or No - - · Park land and Trails: Park and nature land purchase, trail development, and upgrade and expand older regional park facilities for an estimated cost of $12 million. , ¡ Yes or No ¡ i ! The sales and use tax revenues would be pledged to pay the bonds. Bonds will be further guaranteed by the City's property taxes. If the bonds were paid entirely from property tax levies I i rather than from sales tax revenues, the amount of such increase levy as a percent of market value ¡ ¡ j ! and the City's estimated annual tax levy against all properties for the projects would be as ! i follows: , i ! , i i , ! / I i Pro i ects ~ Percent of Market Value i I i Roads and Airport $1,117,440 or ~ % of the total City market value I ! Library $2,939,100 or _% ofthe total City market value , i ! Parks and Trails $1,763,460 or _% of the total City market value ¡ I : I I í ! 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Public Hearing Changes to Ordinance 52: Zoning The City Council for the City of St. Joseph shall hold a public hearing on Thursday, September 21,2000 at 8:45 PM in the St. Joseph City Hall, 21 First Avenue NW, St. Joseph, MN 56374. The purpose of the hearing is to consider changes to the following ordinances: Section 52.4, Subd. 22 "Family," 52.12 Subd. 9 "Discontinuance of Non-conforming Use," Section 52.14, Subd.3 "General Parking Provisions," 52.17 "R-1 Single Family Residence District," 52.18 "R-2 Two Family Residence District," 52.19 ""R-3 Multiple Family Residence District," and 52.22 Subd.7c "B-2 Highway 75 Business District, Building Exteriors." Written and oral testimony will be accepted from any persons who wish to present such testimony. Written testimony must be submitted to the City/Clerk Administrator, PO Box 668, St. Joseph, MN 56374. Cari Schmidt Clerk! Administrator Publish: 9/7/00 - - ....................... . ., . VRaikowski 11 Seventh Avenue Nonh ~~~rrl~~I lid. P.O. Box 1433 St. Cloud, MN 56302-1433 August 25, 2000 320-251-1055 Ms. Carl Schmidt Toll Free 800-445-9617 Clerk Administrator for City of St. Joseph 21 First Avenue Northwest Fax 320-251-5896 P.O. Box 668 St. Joseph, MN 56374 'a han@cloudnet.com Re: Rental Housing Sunset Provision Our File No. 20390 Dear Carl: I took a closer look at options relative to ~chng a sunset provision for rental housÎng- Minnesota Statutes specifically prohibit a city from ena~g any ordinance which eliminates or terminates a use by amortization which was lawful at the time that the use . was commenced. The only exception is for adult entertainment establishments. This is not a statement of opinion or interpretation. The City is flat out prohibited doing what has been proposed. Let me know if you have any questions. =,anK J. Rajkowski .. Very truly yours, ':;orooo H. Hansme!er =-ecerick L. Grunke RAJKOWSKI HANSMEIER LTD. -~omas G. Jovanovich· fJiË- Icnn H. Scherer· :; 3U! A. Rajkowski· (~vln F. Gray ,'¡i fiam J. Cashman mS/baz ~Ichara W, 50oalvarro _~::e R. Hansen 'atnck J, Larkin 3"an P. Farrell - ; Jsan M. Dege - .=r:a,,~ J. Ralkowski ana Rjcf'...rd W. Sobalvarro an! admitted to praaice in North Dakota. Gordon H, Hansmeier In IWxtt1 £:aKou oi/"iC WiIronsr. ñ-, ~ ,:¡., .""y; " '~'~n ana William.J. C;s:>rr.,-, "" 5:um; · Member of American Board of Trial Advocates.. . :;u..lifeo AJ:fI Ne<..,.aI. --- -- .- ~ .""", ~ . . . VRajkOWSki 11 Seventh Avenue North t'r~~~A~~I Ltd. P,O, Box 1433 51. Cloud. MN 56302-1433 August 24, 2000 320-251-1055 Toll Free 800-445-9617 Ms. Cari Schmidt Fax 320-251-5896 City Administrator City of St. Joseph P.O. Box 668 rajhan@cloudnet.com St. Joseph, MN 56374 Re: Amendment to Ordinance 55 Our File No. 20390 Dear Cari: Enclosed herewith is a copy of a fonnal amendment to the Housing Ordinance recently . approved by the City Council. Please review this document against your notes and let me know if you feel that any changes, additions or deletions are appropriate. I have also had an opportunity to review the Zoning Ordinance. I would recommend that the Council consider the following changes: Frank J. Rajkowski .. 1. Section 52.12 Subd. 9. I would recommend that this Section be amended to specify that there is a loss of "grandfather" status if the use is involuntary Gordon H, Hansmeier discontinued due to a revocation of a pennit. Frederick L. Grunke Thomas G. Jovanovich- 2. I would suggest that the parking provisions located in Section 52.14 Subd. 3 be changed as follows: John H. Scherer· Paul A. Rajkowski· a. That tractional units when detennining the required number of parking Kevin F. Gray units be rounded to the next highest number in all cases. William J. Cashman b. That the parking requirements for rental properties should be those set Richard W, 50balvarro out under Subd. 4(b) for Boarding Houses. The provisions of Subd. 4(a), for single family or two family residence, should only apply to Lotte R, Hansen non-rental dwellings. This may result in a requirement of more 'Jatrick J. Larkin parking spaces for a rental home. 'r;.111 P. Farrell _"" M. Dege ·-rank 1. Hajko..·xki dnd Richard W Saba/yarra are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota and Wisconsin, Paui A. Rajkowski in Wisconsin and ttVílliam J. Cashman in South Dakota. . Member of American Board of Trial Advocates. -Qualified ADR Neutral. v - r J Ms. Cari Schmidt . August 24, 2000 Page 2 3. I would suggest that we look at the uses permitted in a single family residence district under Section 52.17. I would suggest that permitted uses be limited to "single family - owner occupied residential use." Rental is prohibited. Uses pursuant to a Special Use Permit could include rental if"owner occupied." Nonowner occupied rental would be prohibited. 4. I would suggest that we also look at Section 52.18 (R-2 Zone Regulations) and restrict Permitted Uses to owner occupied rentals. Non-owner occupied rental may be permitted by a Special Use Permit. 5. With regard to Section 52.19, I suggest that Subd. 2, stating for Permitted Uses, be changed to allow for multiple dwellings of up to 12 dwellings per structure. I suggest that we remove the term "family" as that may suggest that a rental dwelling would be limited to three unrelated persons. 6. The Highway 75 Business District does not provide for residential rental use. I don't believe that further clarification is needed. It is my understanding that the council wants to take a look at some clarification language dealing with required . building exterior material to exclude windows or doors, that is fine. Cari, I also took a look at the Noise Ordinances as it relates to rental issues and I offer the following suggestions: 1. I would suggest that the Council consider the following to make it easier to enforce and protect against innocent violations by our permanent residents. a. I would suggest that we take a look at the definition of a "noisy party or gathering." I believe that this definition should be viewed from two angles. First of all, during any time of the day, if there is a gathering which is so loud that it unreasonably and unnecessary noise, disturbances or endangers the comfort and peace of others, it's a violation of the ordinance. However, if the party is occurring after a certain time of night and creating noise that is heard outside the limits of the property in which the party is occurring, then there is a violation of the ordinance. A backyard picnic at 4: 00 in the afternoon does not create the same nuisance that the same gathering would create ifheld at 1:00 in the morning. I think that the ordinance should reflect this difference in community standards based upon the time of day or night which activities are occurring. I would suggest that 10:00 in the evening be established as a time which parties must move inside or risk violating the noise ordinance. - . ~~ - .~ . . Ms. Cari Schmidt August 24,2000 Page 3 2. I believe that the manner in which this ordinance is enforced, especially in conjunction with the Housing Ordinance, should be reviewed. The City Council may want to consider giving the Police Department a little more discretion when determining whether or not a noise violation occurred. For instance, if the situation is one where the renters simply forgot to close a window before playing a stereo while having a guest or two over at 10:00 at night, a simple warning may be appropriate. On the other hand, where there is a group of20 or 30 in a yard, and other activities which should lead one of the occupants to reasonably presume that they may be disturbing others, a noise violation would be appropriate. I believe that a little use of discretion would cut down on the number of complaints to be addressed by the Council. It would give the Council greater latitude to, take stronger action against the more serious violators. 3. I would also encourage the police, while on patrol, to approach houses before a noise ordinance complaint is received, and let the occupants know if the activities are generating noise which may be heard off premises. By doing that, the police will cut down on the disturbances occurring within a neighborhood. If they wait . until there is a complaint received before taking action, then the damage is already done in the sense that the neighborhood is disturbed. If the police stop and warn the residents of the potential for a noise violation, then the surrounding neighborhood is saved fTom having to endure the noise before calling the police later that evening. It would also serve to improve police relations with the rentors. Carl, if you anticipate any other issues or questions, please let me know. Thank you. Very truly yours, RAJKOWSKI HANSMEIER LTD. JHS/kjp Enclosure ~ . AMENDMENT TO ORDINANCE 55: HOUSING, . MAINTENANCE AND OCCUPANCY ORDINANCE The City Council for the City of St. Joseph hereby ordains that Ordinance 55 is amended as follows: 1. Section 55,2 Subd. l(c) is amended to read as follows: "The director of security (at minimum of once a month)." 2. That Section 55.2 Subd. l(£) is amended to read as follows: "Residence Assistants (live with students)." 3. That Section 55,2 Subd. 1 (h) is amended to read as follows: "Residence Directors (live with students)." 4. That the following is enacted as Subd. 6-1 of Section 55,3: "Subd. 6-1: Family - - shall have the same meaning as adopted in Section 52.4 . Subd. 22 of this Code of Ordinances." 5. Section 55.4 Subd. 3 is amended to read as follows: "Subd. 3: Maintenance of Occupied Areas. Every occupant of a dwelling, dwelling unit or rooming unit shall maintain in a clean and sanitary condition that part or those parts of the dwelling, dwelling unit and premises thereof, that the person occupies and controls in order to prevent any health, safety or fire hazard." 6. Section 55.4 Sud. 6 is amended to read as follows: "Subd. 6: Responsibility for Storage and Disposal of Garbage and Rubbish. a. Every owner of rental dwellings shall supply facilities for the sanitary and safe storage and/or disposal for rubbish and garbage. In the case of all other dwellings, it shall be to the I other responsibility of the occupant to furnish such facilities. b, The provisions of ordinances 107 and 108 of this code relative to weed and brush control, and garbage and rubbish disposal, shall apply to all residential rental property and be enforceable against both the owner and occupant of the property." .. , .. . . 7. That Section 55.4 Subd. 16 is amended as follows: "Subd. 16: Maintenance of Driving and Parking Areas. The owner ofa multiple dwelling or other rental property shall be responsible for providing and maintaining in good condition parking areas and driveways for tenants as mandated by the provisions of Section 52.14 of this Code of Ordinances." 8. Section 55.8 Subd. 1 is amended by changing the term "25%" contained therein to "15%". 9. Section 55.8 Subd. 10 is amended to read as follows: "Subd. 1 0 Yard Cover. Every yard on a premise on which a dwelling stands shall be provided with lawn or combined lawn cover of vegetation, garden, hedges, shrubbery, and related decorative materials and such yards shall be maintained consistent with prevailing community standards. Motor vehicles may not be left parked and unattended on or within a yard. Grass shall be maintained so not to exceed a height of 6 inches." 10. Section 55.10 shall be amended to read as follows: "Fire Protection. All rental dwelling units shall be equipped with at least one fire . extinguisher and one carbon monoxide detector placed at locations within the dwelling as approved by the compliance officer. Each rental dwelling unit shall also have an operating smoke detector on each level of the unit. All buildings shall be subject to the Uniform Fire Code." 11. Section 55.11 Subd. 1 (c) shall be amended to read as follows: "(c) The name and address of the owners agent for the receipt of notices of violations of the provisions of this ordinance and other applicable ordinances of the City of St. Joseph. The owner may designate any person residing within a 30 mile radius of the city limits of the City of S1. Joseph as their agent for this purpose." 12. The following provision is added to Section 55.11 Subd. 1: "Prior to the issuance of any new rental license, the Planning Commission shall approve the registration and application to insure that the proposed rental use of the property complies with the requirements of the S1. Joseph zoning ordinance and other ordinances of the City. " 13. Section 55.11 Subd. 9 is amended to read as follows: "Occupancy Register Required. Every owner of a licensed rental dwelling shall keep, or caused to be kept, current register of occupancy for each dwelling unit which provides for the following information: - . . . a. The dwelling unit address; . b, Number of bedrooms in the dwelling units; c. Name of adult occupants and number of adults and children (under 18 years of age) currently occupying the dwelling unit; d. Dates renters occupied and vacated dwelling unit; e, Chronological list of complaints and requests for repair by dwelling unit occupants, which complaints and requests are related to the provisions of this ordinance; and f. A similar chronological list of all corrections made in response to such requests and complaints, Such register shall be made available for viewing or copying by the compliance officer or a S1. Joseph Police Officer at all reasonable times or in the event of an emergency," These amendments are affective upon adoption and publication. This Ordinance was adopted by the City of S1. Joseph on this . day of ,2000. Mayor Clerk Administrator This amendment was published in the _ on ,2000, :\:\city\stjoe\arnendment to ordinance 55 AUl:i-,j1-2Ø00 09:41 FROM RAJKOWSKI HANSMEIER TO 9363Ø342 P.02 . . 'V!Ra'~ ""_<h_",'''" ~~~ Ud p.o. II... 1433 August 31.2000 St. Cloud. MN '>630) 14U -VIA FAX- Ms. Carl Schmidt 320·2~1·10~5 Clerk Administrator for city of St. Joseph 'loll frO(' 800,445-%17 21 FØ'St Avenue Northwest P.O. Box 668 Fu 320 ~51 5SQ6 St. Joseph. MN 56374 'ajhanOdoudnet.,Qm Re: Housing Ordinançc Our File No. 20390 Dear Carl: 1 have prepared. this letter to summarize our conversation of August 30. 2000. At that time. we discussed amendments to the definition of"famiIÿ' as currently contained in the Zoning Ordinance. It has also been decided to add a definition of . "family" to the Housing Ordinançc. I sugested that we simply adopt the Zoning Ordinançc definition by reference. but in doing so. we would not be including the minor cÞanges suggested by the Housing Committee and approved by the City Councl.l. It is my recommendation that we wait Wltil we amend the Zoning Ordinance and include FriJnkJ Rnjknw.t.i- those changes in the definition of"familÿ' at that time. Ifwe would enact a different ddinition of"family" for purposes of the Housing Ordinance at this time. we would C;u,d,,n H, Hð'urr>eie' create inconsistent deflnitíona. As far as the use of property, the Zoning Ordinance which ~'ede,íck l. (jrunkr would control Theref'o~ a definition offàmily contained in the Housing Ordinance Thl')mm. C:;. Jovi:tnovK.h· would not take precedent as tàr as the permitted use ofpropet1y for rental purposes within the City. John H. S,he,~,' P,,,,I A. Riljkow>ki· Rather than enact inconsistent terms, I would IUsgest that a public hearing be scheduled K Mn f. G'BY for the near future to consider amendments to the Zoning Ordinance. 1 have already made some other suggestions in a recent letter. The definition of"f.amily" can be looked Willi.m 1_ C4~h"'in at at that time as well. Rldwrd W SoQ.,lva"o I wou1d suggest that an amendment to the definition of"f'amily" focus on the term loltt. II, Hansen "related". I suggest that we include a definition within the definition. "Related persons" JI.1tri,k J. L..,kin should be specificaUy identified as people having the re1ationsbíp of husband and wife. tlrial1P h"'cll parent aDd ~ sibling. ¡randparentlgrandclûId and/or stepchild. Aunts, uncles or cousins would be excluded. Su..." M. ~e - , . , ~^"" ~mmed m ¡wci< , Nor1t> ""knt.>, GordutI H H¡¡r1S/rII'ÌIY in NurIJl £3<U<ot1.1>d Wi>tu"M I':>¡¡J A. fI.>.i«~' In wilton>in.,.,¡ WiII",m I. ,..hm." '" ';n..tt\ c.koc., r,."k ), /I¥nwd<' and R,C1Ilrrc1 W ro ..tV _ Oln -' . -Mtmbor af Alntiiùn ØQird of YriöII AcIvoI:oIt6 'QuaI~ ADR "'~_L AUG-31-2Geø 08:42 FRCC1 RAJKo..JSK I I-mSME I ER TO 9363Ø342 P.03 V . . Ms. Carl Schmidt Page Two August 31. 2000 I believe that this darification in the definition "family" could be applied retroactive. In other words. regardless ofwhen property was first used for rental purposes, I believe that we may require people to adhere to this definition when renting the property in the future, Carl, let me know if you have any other questions regardin¡ this matter. Very truly yours, RAJKOWSKI HANSMEIER LTD. John H Scherer JHS/baz . - TOTAL P. Ø3 - -. ~ ·_"~'-~,",~-":';"'_I ____ ~~.-':...____.~.--, ::.....;;:>. _.:.-.__ __._. ';' J City of St. Joseph · - · · · --' · · · · faÎ_~rllB..lIirΡf~~¡í1~~~!t})1;J~ii~;":;;¿;+;i'· To: Newsleader Fax: From: City of St. Joseph Date: 09/01/00 Re: Legal- Public Hearing Pages: I cc: o Urgent o For Review o Please Comment o Please Reply o Please Recycl . . . . . . . . . . - - Public Hearing The City Council for the City of St. Joseph shall hold a public hearing on Thursday, September 21,2000 at 8:30 PM in the St. Joseph City Hall, 21 First Avenue NW, St. Joseph, MN 56374. The purpose of the hearing is to consider an application for a Small City Development Grant program. Written and oral testimony will be accepted from any persons who wish to present such testimony. Written testimony must be submitted to the City/Clerk Administrator, PO Box 668, St. Joseph, MN 56374. Cari Schmidt Clerk! Administrator Publish: 9/7/00 . . . . . . . . .' . . . . . . . . . . . . . . .----- · City oî St. Joseph · · · - · · - facsimile:1ransmittal· To: Newsleader Fax: From: City of St. Joseph Date: 09/0 l/OO Re: Legal- Public Hearing Pages: 1 CC: o Urgent o For Review o Please Comment o Please Reply o Please Recyc1 . . . . . . . . . . Public Hearing - Petitions for Annexation - The City Council for the City of St. Joseph and the St. Joseph Township Board shall hold a public hearing on Thursday, September 21,2000 at 8:00 PM in the St. Joseph City Hall, 21 First Avenue NW, St. Joseph, MN 56374. The purpose of the hearing is to consider the petitions for annexation presented by the St. Joseph Township residents along County Road 121. Written and oral testimony will be accepted from any persons who wish to present such testimony. Written testimony must be submitted to the City/Clerk Administrator, PO Box 668, St. Joseph, :VfN 56374, Cari Schmidt Clerk! Administrator Publish: 9/7/00 '=, . . . . . . . . . . . . . . . . . . . . . . . . , ~ . CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-720 I Fax: 363-0342 Ilk St. Joseph City Council and St. Wendel Township Board September 6, 2000 5:30 P.M. Fire Hall MAYOR Kenneth J. Hiemenz 1. Call to Order 2. Approve Agenda CLERK! ADMINISTRATOR 3. Request to provide City services a. Rassier Estate Carj Schmidt b, Pleasant Acres 4. Joint Powers Agreement/Orderly Annexation COUNCILORS Bob Loso 5. Adjourn - r. Ehlert Twit Mary Niedenfuer · Information Only Items - - . . Small Town Housing Policies in Minnesota As communities succeed in promoting economic development, the demand for housing increases. Many communities face conflicting desires about housing and economic growth. On one hand, they'd like to encourage economic development and population growth, while on the other hand, still maintaining their rura~ character. As a result, many local officials turn to land use ordinances, zoning regulations, and the enforcement of building codes and housing maintenance standards to· mal)age the type of development that occurs. In order to find out how smaller communities respond to housing concerns a survey was sent to local officials in 160 out of the 790 Minnesota communities with populations under 30,000. Officials from 70 communities responded. Housing is a recognized concern.... · 6 out of 7 respondents indicated that housing is needed 0 3/4th report a need for more affordable housing · 1 out of every 4 communities need housing to meet a growing workforce · Over half reported needing housing for retirees Local planning for housing....... · Nearly half of respondents reported communities meetings · Less than 5 of the town meetings involved youth Land Use Regulations .... - 81% of the communities have zoning for residential use · - · About half of the communities with zoning provide for multifamily housing · Only 8 communities permit zoning that supports open space with higher density housing such as zero lot-line options Building Codes.... · Over 73% of the communities have building codes for new construction · Slightly over half require substantial remodeling and renovation to meet structural, plumbing and wiring standards Community Involvement in housing development.... · 25 communities have annexed land for residential development · 11 have used municipal bonds to provide housing development financing · 14 have donated tax forfeited property for housing development · Only 3 communities have created a local fund for housing programs Maintaining housing quality... · Less than 1 in 5 communities indicated that they regulate rental property · Only 6 communities have regular inspections of rental units · Fewer than 20 of the 70 respondents reported programs to repair homes , For more information about the study contact: Dr. Ann Ziebarth, Associate Professor- Housing Studies, University of Minnesota, Department of Design, Housing & Apparel, 240 McNeal Hall, St. Paul, MN 55108. , Dedicated to a Strong Greater Minnesota - MEMORANDUM To: Cari Schmidt City of S1. Joseph From: Scott Hutchins, CGMC Treasurer Date: August 15,2000 Re: 2001 CGMC Membership Assessment - - - - - - - - - - - - - - - - - - - - - - - - - - - The CGMC's programs are funded through a general membership assessment of member cities of$l -- per capita plus a $1000 base. New cities that join the CGMC are allowed a: three-year phase-in to the - full assessment based upon the following schedule: 50 percent of the full assessment in the first year, 75 percent in the second year, and 100 percent of the full assessment in the third year. As a new member of the CGMC, S1. Joseph would pay 50% of the full assessment for 2001 membership. The 2001 general assessment for the City of St. Joseph is $2967, based upon a population of 4934. Payment may be made out of your 2000 or 2001 budgets, but payment should be made by February 1, 2001. Some cities have been paying their assessments for annexation and environment out of their utility funds because of the direct impact of these issues on their sewer and water service. Approximately $706.50 of your general assessment can be attributed to CGMC's environmental program and $ 828 to the annexation program. Please make check payable to CGMC and send to: Scott Hutchins, CGMC Treasurer City of Moorhead 500 Center A venue, Box 779 Moorhead, MN 56560 If you have a question about your CGMC assessments, please call Corey Elmer at (651) 225-8840. < Central Minnesota Transportation Alliance. Draft 2001/2002 Transportation Priorities The Central Minnesota Transportation Alliance is a membership organization advocating on behalf of transportation infrastructure investments in central Minnesota. The Alliance works with public officials at the federal, state and local levels as an advocate for adequate investments in transportation infrastructure statewide. The Alliance believes the highest transportation priority for Central Minnesota is the extension of the runway at the St. Cloud airport, upgrading airport facilities and direct service to Chicago and Denver by the fall of 2001. Federal funding from the Airport Improvement Program should be available for these expansion projects. State or local funding will be needed to provide local matching funds and to allow construction of the taxiway and runway extension to begin in 2000. The Alliance supports the commitment by the Mn/DOT for an additional 1-94 interchange to serve the S1. Cloud Business Park by 2003. The Alliance also supports funding the study of a local circumferential road concept surrounding the S1. Cloud metro area in concert with the S1. Cloud Area Joint Planning District's land use plan The Transportation Equity Act for the 21 st Century (TEA-21), passed by Congress in 1998, included a total of $13 million for central Minnesota transportation projects mentioned in the bill as high priority projects. The Sauk Rapids Bridge received federal funding to begin construction in 2002 and 3rd St. North in Waite Park (2001). 10th Street South in St. Cloud (phase I, west of 15th Ave. to Roosevelt Road) (2000) had previously received ISTEA funding. The Central Minnesota Transportation Alliance is proposing that the following projects be positioned for inclusion in .1 - congressional reauthorization of the federal TEA-21 in 2003: construction of the 1-94/TH 10 regional freeway bridge TH 10 improvements between Becker and Royalton ($1 million will be needed to prepare an EIS and TII 10 study orior to 2003); accelerate the construction of the last stage ofTH 23 (from Cold Spring to Richmond); and design and ight-of-way of a local system circumferential road around the St. Cloud metropolitan region, including a Mississippi ~iver crossing north of Sartel!. The Alliance supports additional federal or state funding for 10th Street South in St. Cloud - Phase II, 5th Ave. to ·.Sth Ave.(2001) ($2 million for ROW acquisition, $1 million for construction); 3rd Street North in Waite Park planned 'Or 2001; local Mississippi River Bridge south of lOth Street; and an interchange at THIS & 33rd Street South by 2010 The Central Minnesota Transportation Alliance supports commuter rail service in the Northstar Corridor with a ~oal of providing service to the S1. Cloud area by 2003. The Alliance will advocate for a more definitive state role in the inancing of commuter rail service to limit financial exposure to local government and to ensure commuter rail funding will ot negatively impact existing bus service. The Northstar Corridor offers the opportunity to coordinate regional :ansportation objectives for freight and people movements along Highway 10 corridor between the Twin Cities and S1. ~loud. The Alliance also supports studying the extension of rail service to Little Falls and Camp Ripley. The Alliance upports increasing the share of federal transit dollars received by Minnesota to support transit equipment and facilities in ~ntral Minnesota. The Central Minnesota Transportation Alliance also supports enhancing the rail corridor between Fargo nd the Twin Cities to eliminate current single line bottlenecks. State legislators had the opportunity during the 2000 legislative session to focus state capital investments on regional "owth areas and work with transportation officials and local elected officials to ensure adequate infrastructure investments "e. being made to sustain the economic development and population increases in Central Minnesota. The legislature "ovided the following funding to assist projects in central Minnesota. $ 100 million in trunk highway bonds and $177 million in Interregional Corridor funding that should help to accelerate ~ight-of-way acquisition in the TH 23 corridor 39 million for local bridges statewide including those in central Minnesota. $10.4 million in trunk highway funds to expand MnlDOT District 3 facilities in St. Cloud. ~ Alliance will continue to monitor these projects to completion. 1ft 5/2/00 P.O. Box 7674 . St. Cloud, Minnesota 5 6 '3 0 2 - 7 6 7 4 - . '. I I ~ ., c... ..- .-- .~ N " . - :J ,. I ."" '-... I I ~.# "::; j " .- ::. '-.;;. ~ '. . . ¿ ~ 0 u .~ = ~ ~ CIS ~ ~ .:.= ~ ~ 0 .9-< cz¡ ~ eo ~ 0 ~~ U Mj~ ~S ~ e § 8 . g ~~e~ ~~~ ~ ~ ~§ë ~ >- = ~ ',::: .~ ~uS~ ~I~~ "'" ~ '- .... c.. tE $:::: ...--,,'- <::;:) ~ t+= . ... t:: <::;:) ;:: 0 ~8o <::;:)O~ I-< .... ~ ~ ~ I ~ 0 = , ~ "'" ~ >..... :::::..... 0 8~~ ~~~- ~.~ I-< ! ~ .s .... , ~ = g . . ._ 0 ~ CIS M ,S ~ = - >-11)~ " ~~C':S d d d ,'~ ~ u.~ -M ¡::;¡ ¡::;¡ '....... ~~~ ~~11) ~ ~ d u ~ u ~ 11) - ~ ¡:: .~ ~ g ~ ~ ~ 0 k. ~ ...... ~ 11) ~..... '.... - ~~~ ~ ~t~ u CIS CIS ~ ~ ~ ~ ~ .... 11) 11) .;:..¡ ~ _.......... .... r~ .- .- 11) = ~ 11)...... 0........ - t:l.c t:l.c S C':S.€; = ~ u ~ .9 ~ ~""d.~ 0 ~ ~.....~ ODD Z 0 -< u f ~ ~~Š t". C\) c.. .:::- ,,;, ¡g ooooooo-i;~C':S coo 0 V") 0 0 0 , ¡.;; ~ ~ _. .. ." OOV")NOV")- ~~ ", N - M M - M M !:" Q ~ \L.J MM M ¡;: Õ ~ ~ ~ ~ Ë .... "+- e! .- ~ o am !-; " , 1:: J i1 t ~ O ~ -- U c= ~ LL.~ . " Q) ), ~ ! ~ o U . o ~ 00 -' MO O "",M . ~ÖOl >- >o~ 0-0 Page 2 . TH PROJECTS IN CMTA AREA (Benton, Sherburne, Stearns Counties) IN STIP (2001-03) Costs (millions) TH County Location Const. R/W Total Const. season 1. 10 Benton E. Fr. Rd. from TH23 to 15th Ave. 0.8 1.5 2.3 2001 2. 10 Benton New interchange at CSAH 33 8.3 2.3 10.6 2003/04 3. 10 Sherburne Big Lake to Elk River pavement 0.6 - 0.6 2000 4. 10 Sherburne Fr. Rd. by Waco S1. in Elk River 0.4 - 0.4 2001 5. 10 Sherburne New interchange at CSAH 14 8.3 1.1 9.4 2003/04 near Elk River 6. 10 Sherburne Fr. Rd. by CR 43/Big Lake 1.2 0.6 1.8 2003 7. 15 Benton Paint Bridge over TH 10 0.1 - 0.1 2002 8. 15 Steams TH 23 to CSAH 1 overlay 0.9 - 0.9 2001 -¡~ .c--S~ _ 9. 23 Steams New 4 lane 1-94 to W. ofRockville 12.0 3.4 15.4 2001/02 ~ 10. 23 Steams Fr. Rd. in Cold Spring 1.2 1.7 2.9 2002/03 11. 23 Steams ' New 4 Lane Rockville thru Cold 9.1 6.3 15.4 2003/04 Spring 12. 23 Steams New 4 Lane Cold Spring thru 7.1 9.2 16.3 2003/04 Richmond 13. 23 Steams 19 Y2 Ave. to Wash. Mem. Dr. in 2.0 - 2.0 2002 S1. Cloud 14. 55 Steams TH 124 (Paynesville) t9 TH 4 0.9 - 0.9 2001 Pavement 15. 71 Steams' 2 Mi. N. of Sauk Centre/replace Br. 0.8 - 0.8 2001 16. 1-94 Stearns TH 15 Br. expansion joints ''!; 0.1 0.1 2002 " . 17. 95 Benton TH 23 to 9 miles E. shoulder 2.0 ' - 2.0 2001 " widening 18. 101 Sherburne NB Br. over Miss. R. 3.5 - 3.5 2001/02 , ", ~ '\ -continued- - '~ .- , , , Page 3 -. /, . 19. 124 Steams In' Pawesvi1le/pavement 0.5 - 0.5 2002 -]: 169 Sherburne Temp. signal at CR 33 in Elk R. 0.1 - 0.1 2001 21. 169 Sherburne .liew interchange at CR 33 in 8.0 1.2 9.2 2003/04 Elk River 22. 169 Sherburne .New int~rchange at CSAH 9/ 8.0 1.0 9.0 2003/04 . Zimmerman TOTAL 75.9 28.3 104.2 - - " - " · III GROOTERS LEAPAlDT TIDEMAN ARC H IT E C T S l\.1EETlNG .MIN1JTES 10 August 2000' PRECONSTRUCTION MEETING ST. JOSEPH CITY HALL ST. JOSEPH, MINNESOTA PRESENT WERE: Ken ffiemenz Mayor Carl Schmidt . City Administrator Stephanie Howe Grooters Leapaldt Tideman Architects Dick Taufen City of St. Joseph David Egan Weidner's Mechanical Jeff Baggenstoss Gopher State Contractors, Inc. Randy Baker Baker Electric, Inc. Dan Hiemenz Gopher State Contractors, Inc. Gary Wills Chief of Police Issues discussed: 1. We reviewed who the contact people will be for the project and the communications flow. We discussed submittals that do not follow the proper channels will be returned, and submittals that are not reviewed and stamped by Gopher State will be returned. -. 2. We discussed the construction schedule as listed in the contract between the owner and the - contractor. Construction is scheduled to begin on August 21, Substantial Completion is November 29, and Final Completion is December 6, 2000. Jeff stated it might be difficult to meet this schedule because of the elevator. Shop drawings are 2-3 weeks out, the lead-time for the material is 10-13 weeks and installation takes approximately 3 weeks, which brings Substantial Completion to approximately December 21. He faxed a memo to MN Elevator requesting them to go ahead with the shop drawings, and Stephanie said she wquld expedite the review of the shop drawings.. Carl agreed she would review if this should be modified in the contract, and would let Stephaniéknow. 3. Stephanie stated requests for time extensions would need to be in writing within 7 days of an occurrence. She noted the acceptable reasons for extensions are listed in the project manual. 4. Stephanie coordinated the Contractor's Payment Application schedule with Judy, the Deputy Clerk from St. Joseph; the Contractor's Payment Application should be to the architect by the 30th of the month to be'paid by the 30th of the following month. 5. We discussed the process for Change Orders' and that a Proposal Request would be written, Gopher State would submit a price, and it would have to be approved by the Owner before the work should begin. The approved Proposal Request would then be incorporated into a Change Order. No additional work to proceed without written approval from the Owner. 6. Jeff submitted the construction schedule and the list of subcontractors and suppliers to Stephanie and said he would complete the Schedule of Values today and would submit to GLTA He will submit the Performance Bond and Labor and Material Payment Bonds to GL TA after their contract haS been signed. 7. Carl said the City Council has not approved any of the alternates. She will coordinate a meeting to review if any will be approved. 8. Dick asked if the City wants Gopher State to address the landscape sprinkler issue between the building and the neighboring property's new garage. Ken H. said the City would complete this. 9. Dick asked when the furniture should be moved out of the building, and who would, determine what would be salvaged. Jeff suggested the City should move out anything that is not fastened to the building by next week, and Dan from Gopher State· would coordinate with the City what St. Joseph City Hall 10 August 2000 St.Joseph, MN . Page 2 specific items would be salvaged or what should be thrown away during demolition. Stephanie noted the demolition drawings require most items to be salvaged. 10. Gary stated that Granite City would be installing their radio equipment and antenna, and requested that Gopher State let the City know when they could coordinate this work. 11. We reviewed the temporary facilities and storage and staging. Jeff thought a construction fence would not be needed, as the materials would be stored in the building during construction. The sub-contractors who were present agreed. 12. We reviewed that Gopher State would be responsible for site security and for protecting the existing facility during construction. 13. The fIrst construction meeting was set for September 6 at 11:00 am at the St. Joseph City Council building. The foregoing constitutes our understanding of items discussed and conclusions reached. Other participants are requested to review these items and advise the originator in writing of any errors or omissions within ten days of receipt. CC: Carl Schmidt (for distribution) JeffBaggenstoss (for distribution) David Leapaldt Wayne Meyer Vlad Dain ~ SHIsh (9928NOOI4) . /JwL ~ t2Md1. J tVJL ~. ~ CtJ.d Jv-.ßi?- j:!btL khxu -k ~t/cÆ c¿¿þ ?L ~ ~úft- .~ ~ . ~~ aAe-a- ~ o/~ cu- ~~. i~' &tuL ~ dðn~~- Jo~ ;:¿£. ~V) ~ ~L'¿ cÆr d-z- 0;;4t<.r ~ ; ~. ku~ éY[ ~~~- d-Ø2tL;:;;:, -::!kcoua¿ tJ~~ ~' I J...7~ twvtel~ dk .£tJ!L.Ir.dt ffi /~ . ~ cc ~ ac'5tl~ vÁr ~ '{4/J/IL Poi{ ( ):œ- ¿if t1f{;;' 8{JòD ~ / Y-ìrrz I- 0t.1-<- ~cløkL , . Coalition of Greater Minnesota Cities August 24, 2000 Contact Marie Zenner 651.225.8840 CAPITOL FAX Hoyt Lakes Joins On Tuesday~ August 22~ Hoyt Lakes voted to join the COMC. The CGMC addition of this Northeastern Minnesota. city brIngs our membership up to 62 cities. With looming threats to LOA and other challenges on the horizon, it's important to have as wide a membership bðse as possible. Special thanks to CounclID1an JaekWhiting for taking the lead in bringing Hoyt Lakes into the COMC. We welcome Mayor Marlene P08peck and the City of Hoyt Lakes and look forward to working with your city! CGMC full membership Circle Wednesday, November 29, 2000 on your calendars: it~s the date meeting of the next COMC tù11 membership meeting. The meeting win be held at the St. Cloud Civic Center from 10:00 a.m. to 3:00 p.m., and will be an opportunity for US to discuss election results and refine our strategies for the 2001 Legislative Session. CGMC President Chuck Canfield (Rochester) will be sending you a letter soon to remind you to attend this important event. - ~ Commissioner Smith's This faU, Revenue Commissioner Matt Smith will be traveling around the "!!"'" tax tour state to gain input on Minnesota's property tax system. It is extremely important that we use these meetings-which will be held in ten Greater Minnesota cities-to tell the Commissioner that there should be more LOA, not less. We will contact host cities to discuss actions for them to take to publicize the meeting. Executive committee The MPCA has put a number of lakes around the state on a ''pollutedU authorizes MPCA waters list without adequate scientific justification and without going lawsuit through the required rulemakin¡ process. This MPCA action could result in hundreds ofmiIlions of dollars of unnecessary expenditures that could otherwise be used 10 clean up real pollution problems. During its Tuesday) August 22 meeting, the executive committee authorized the COMC to file a lawsuit against the MPCAJ if interim steps fail, to stop the implementation of this list and its illegal imposition of water quality standards. Candidate forums on We have been ta1kin¡ to several cities about co-hosting COMC candidate schedule forums this fall. BeD1idji (October 51 BrainerdIButerlLittle FallJ (October 23). and Albert Lea/Austin (October 30) are already scheduled, and ~ plan to arrange many others. CGMC site selection Check out the infonnation on. the attached handout if your city is criteria interested in hosting a CGMC summer conference. Proposals to host the 2002 event will be accepted until January 1, 200 1. P1'6 XlredfOl' /h. CoaIilion o/GI"IIll'" Minnuota CiJiu by pltJ.,riJ' & As'ocJa/u,P.A, i 'd 8£0£ 'ON 88065Ul59t ltO ~Vv5:l OOOi 'Vl 'ÐOV CGMC Summer Conference . Host City Criteria Typical 3-Conference Schedule Wednesday-mid-afternoon chQck~ln, aft'J'noon panel discussion Qr presentations, evening social activities Thursday-morning tours/educatlDnaI actlvttl8l afternoon CGMC meetings, evening legislative awards dinner and hospitality room Friday-morning CGMC meetings, conference ends before noon With this "typical" schedule in mind, here are some suggested criteria"" for your city to address in tts conference-hosting proposal: 1. H otellResort · MU8t block 80 rooms Wednesday and Thursday of the last week In July or first week in AugllSt 2. Meetlna RDoms · Must have classroom-style Hating for 125 · Muet be abte to accommodate audio-visual needs (I.a, projQctlon screen, TVNCR) - 3. Banquet Facility - · Must be able to seat at least 150 for the legislative award! dinner 4. Soctal Actlvltl.. · TypIcally, host cities provide food and socia! activities on Wednesday night (examples Include Bemidji's walleye fty, pow-wow, and casino trip and International Falls' fish fry and beat tours) · On Thursday morning, host cities provide educational tours for CGMC members and 'f¡mllle¡ (examples include museums or city economic d&velopment projects) · CitJes orten provide entertainment during legislative awards dinner (exampllS Inetude Bemldjils historical speaker and International Falls' magician) · Many cities provldi refreshments during Thuraday night hospitality room 5. City Sauvenirs · HOlt ctties often wish to provide CGMC members with conference souvenir (examples include t- shirt, woolen blanket, cooler) *Pleue nob that the CGMC conference site selection commIttee wilcomes nlw Ideas and will consider varIations from the IItyplcal" comrenca schedule Proposals to host 2002 conference must be submitted by January 1, 2001 to Flaherty & Associates, P .A. 444 Cedar St., Ste 1200, St. Paul, MN 55101. A site selection committee (four CGMC members and one staff member from Flaherty & Associates chosen by the CGMC President) will evaluate the proposals and make a selection by spring 2001. £ 'd 9£0£ 'ON 99065nl59l llO ~N55: l OOO~ 'g 'Ðnv . LMC 145 University Avenue West, St. Paul, MN 55103-2044 . Phone: (651) 281-1200 · (800) 925-1122 TDD(651) 281-1290 League of Minnesota Cities LMC Fax: (651) 281-1299 · LMCIT Fax: (651) 281-1298 Cities promoting exceUence Web Site: http://www.1mnc.org August 21, 2000 Cari Schmidt, CLl( -Admin - St. Joseph PO Box 668 21 1st Ave NW Saint Joseph, MN 56374-4518 Dear Cari: I am writing to personally ask for your help. - At the June Annual Conference, the League launched its Building Quality Communities - initiative. This program is a two-year effort in part to change how legislators, the media, and citizens look at local government. As you know all to well, the dialogue often focuses exclusively on the level of taxation without recognition that those taxes have a direct bearing on the quality of life in our communities. Weare now in the process of preparing our legislative agenda for the coming session. As part of that effort, our policy committees will be reviewing all of our policies in the context ofthe Building Quality Communities initiative. Our hope, of course, is that by framing policies in this way it will help to make that important connection between cities and quality of life. Another important step, and the purpose of this letter, is to be able to demonstrate to legislators and the media that we have widespread support among Minnesota's cities. Therefore, I am asking that you present the accompanying resolution to your City Council for its consideration. Thank you for your consideration. Please send copies of your adopted resolutions to Laura Petersen at the League offices. Also, if you have any questions or would like further infonnation, please contact either Laura or me. Sincerely, r'¡fl1~ James F. Miller Executive Director AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER .' . Minnesota Cities: Building Quality Communities . CITY RESOLUTION Pass this resolution at a city council meeting to make your city a participant of the Building Quality Communities effort. Whereas/ the top values and priorities of citizens include safet'y¡ fam/ï}l¡ job opportunities/ health/ the well-being of children and recreational opportunities; and Whereas/ many of the se/Vices cities provide directly enhance those citizen priorities; and Whereas/ the connection between city se/Vices and how they benefit citizen priorities and concerns is not always understood by citizens; and Whereas/ it is one of the responsibilities of city officials to ensure legislators/ media and citizens understand their governments through open and frequent communication using various avenues and means; and - Whereas/ it is important to encourage citizens to actively participate in city government - to share their views/ and to work in partnership with city officials to ensure that the needs of the community are met- and Whereas/ partnerships developed between citizens and city officials can result in greater understanding of the connection between Minnesota s high quality of life and the se/Vices provided by Minnesota cities/ as well as in greater trust by citizens in the efforts of their city government· Now therefore be it resolved that the city of hereby declares its commitment to join in the "Minnesota Cities: Suilding Quality Communities// statewide educational effort in cooperation with our fellow members of the League of Minnesota Cities. We hereby designate (insert name & title of SQC contact) as the city of s key contact for this effort and will inform the League of Minnesota Cities -of this designation For more information and resources, visit the League's 8QC Web site: www.lmnc.orgjbqcjhome.htm -, ~ PUNCH LIST . OWNER City of St. Joseph DATE OF CURRENT ISSUE 08/11/00 CONTRACTOR J. R. Ferche DATE OF ORIGINAL ISSUE 03/13/00 SEHNO. A-STJOE 9905 SUBSTANTIAL COMPLETION OS/26/00 OWNER NO. N/A FINAL COMPLETION 06/10/00 PROJECT 1999 Sixth Avenue NElNorthland Drive, St. Joseph, MN Below is a list of items which must be completed or corrected prior to final acceptance of the subject project. A completion of these items does not in any way relieve the Contractor of the responsibility to complete the project in accordance with all Contract Documents. Item Date Date No. Item Reviewed Comments Accepted 1 Finish landscaping. 08/11/00 Place 04/24 08/11/00 2 Fix any erosion problems that have 08/11/00 Place 04/24 08/11/00 - occurred. - 3 Remove and replace curb and gutter on 04/21/00 Done by Ferber 04/21/00 Fir and Northland as directed by Engineer in the field. , '.. 4 Place 12" hydrant extension on Fir and 05/08/00 Northland. 5 Key all gate valves with a City 05/04/00 Representative present. 6 Paint all hydrants. 05/05/00 7 Clean all dirt out of manholes. 05/05/00 8 Place wear course. 05/08/00 9 Raise iron before wear course goes 05/05/00 down. 10 Stripe centerline and shoulder on 05/17/00 Northland Drive. 11 Place aggregate bedding at ends of Fir, 04/21/00 Northland, and Gumtree. '. 1 Item Date Date No. Item Reviewed Comments Accepted 12 Place Class 5 rip rap at south end of 04/21/00 curb and gutter on Northland Drive with fabric. 13 Grade east end of Gumtree Street so it 05/04/00 drains off of the road. PROVIDE 48 HOURS NOTICE PRIOR TO THE START OF TIllS WORK. THIS WORK SHOULD BE COMPLETED IN ACCORDANCE WITH THE PROVISIONS OF ARTICLE 3 (CONTRACT TIME) OF THE AGREEMENT. REMARKS: n Issued By: Jerry Siegfried Title: RPR djg - c: Joe Bettendorf, SEH Dick Taufen, City of St. Joseph - Amy Schaffer, SEH Terry Schmid, Lumber One Jerry Siegfried, SEH J. R. Ferche Cari Schmidt, City of St. Joseph W:\s~o<\98().1\spe<s\punch. wpd 2 . t. hosted by ~ Juvenile Services Committee 'O\~ .. o(:.~ f : . Communzty Corrections Advisory Board ~'~ ~ WHAT: "COMBATING UNDERAGE DRINKING: U a national satellite video-conference sponsored by the Office of Juvenile Justice and Delinquency Prevention (OJJDP), Eastern Kentucky University and Screened 11.11- Z ages Multimedia. ~ DESCRIPTION: Underage alcohol use and access by youth has been identified as a serious problem by policymakers and the public for the following reasons: -:" ~<:,~t;g · Alcohol is the drug most commonly used by youth · Alcohol is one of the most common contributors to injury, death, and crimi- ~. q,. ,~~~ nal behavior among young people ' - \ ~ - - ~. . 1,- J ~ · Early onset of alcohol use increases the risk for chronic alcohol addiction This broadcast will: Z · Present information about the range of serious health and social problems as- 0 sociated with underage drinking · Provide information on Federal funding opportunities and roles for gov't and U non-gov't agencies concerned with this issue · Share model approaches, strategies and methods to reduce underage drinking U - 0 WHO SHOULD ATTEND: This broadcast is for anyone concerned with un- ~ derage drinking, but most critically for youth, retailers, law enforcement, school - administrators, juvenile court judges, community leaders, yòuth service providers Q and local, state and federal policymakers. WHEN: Friday, September 22nd, 2000. Check-in begins at 12:00 PM; broadcast ~ starts promptly at 12:30 P.M. and runs until 2:30 P.M. A collaborative planning ef- > fort will taKe place, following the broadcast, from 2:30 - 3:30 P.M. WHERE: Room 482, 4th Floor, Steams County Administration Center ÞJ REGISTRATION: There is NO FEE, however, pre-registration is required! <¡ Please mail or FAX the registration form below to: Steve Holmquist, Community Corrections, RM 445,705 Courthouse Square, S1. Cloud, MN 56303 (FAX-320- Z 656-6439) by September 20th. Questions? Call Steve at 656-6165. 0 "COMBATING UNDERAGE DRINKING?" ~ ~ REGISTRATION FORM NAME < ORGANIZATION Z ADDRESS t CITY ZIP CODE PHONE: FAX: . . tOt99 MW OnOl:> lS 1HVnnS 1SnOHHInO:) 90l NO/SIMa SNOIl~3!H O:> 'uIHnwwo~ S3:>I^M3S H~wnH ,UHno:) SN~V3!S - - " . . MAYOR AND COUNCIL City Office Building Box 755 Willmar. Minnesota 56201 August 30, 2000 320-235-4913 FAX 320-235-4917 Dear Neighboring City Official: The City of Will mar is extremely pleased to be hosting the 2000 League of Minnesota Cities (LMC) regional meeting for our area on October 24,2000. We hope that many of the elected officials and appropriate staff from your city will join us. Attached is an agenda for the day. Come and learn about the resources ofLMC and the Insurance Trust that can now be easily accessed via the Internet. Find out, too, how LMC can help your city have its own effective and relatively inexpensive Website. Following the break, you'llleam about how the high-tech, infonnation age is changing what cities have to do to comply with open meeting and data practices laws. After that, the League's lobbying staff will engage us all in a dialogue about important upcoming issues like . property tax refonn and telecommunications restructuring. The social hour offers a great time to reconnect with old friends and make some new ones. When that's over, you have a choice between Roast Loin of Pork or Breast of Chicken with Sauce for dinner. The evening program promises the next edition in the annual "Buzz Olson" video series, this year focusing on LMC's new initiative "Building Quality Communities" designed to help all of us do a better job of connecting with our citizens in a positive way. The evening will also include an update of how to engage the youth of your city in mutually beneficial ways. All in all, it promises to be a great day for cities in our region. The program is strong, the food will be tasty, and the networking unsurpassed. You won't want to miss out, so send in your reservation on the enclosed fonn. All of us in Willmar look forward to seeing you on Tuesday, October 24,2000. Sincerely, CITY OF WILLMAR ~).~ Lester J. Heitke Mayor d . 2:00 WELCOME AND OVERVIEW OF DAY Kevin Frazell, Director of Member Services 2:05 OVERVIEW AND DEMONSTRATION OF LMC SERVICES AVAILABLE VIA THE WEB Brian Still, Web Communications Coordinator (/) En'ca Nom's, Publications Manager ø 2:50 WEB SERVICES AVAILABLE FOR YOUR CITY THROUGH LMC Z Mary-Margaret Zindren, Assistant to the Executive Director - r- 3:00 BREAK LU LU 3:15 DATA PRACTICES, RECORD KEEPING, AND OPEN MEETING LAw COMPLIANCE ~ IN THE HI-TECH AGE -! LMC Legal Staff « Z 3:45 LEGISLATIVE ISSUES FOR THE 2001 SESSION 0 LMC Intergovernmental Relations Staff - . ø 4:15 WHAT'S NEW AT LMC: LU .ç,. STRATEGIC INITIATIVES ~ .ç,. 4M Fund Update 0 .ç,. LMCIT Programs and Coverages 0 Jim Miller, Executive Director 0 N 4:30 "AROUND THE TABLE" DISCUSSION OF HAPPENINGS IN AREA CITIES -1 Tom Thelen, Field Representative -! « 5:15 INTRODUCTION OF LEGISLATORS, LEGISLATIVE CANDIDATES, AND OTHERS u.. Kevin Frazell ~ 0 5:20 SOCIAL TIME AND DINNER u.. « 7:00 WELCOME FROM HOST MAYOR 0 7:10 LMC PRESIDENT REMARKS Z Gary Doty, LMC President LU ø 7:25 INTRODUCTION TO EVENING PROGRAM « Jim Miller, LMC Executive Director 7:30 POSITIVE YOUTH DEVELOPMENT IN YOUR CITY Kayla Boettcher, LMC America's Promise Fellow 8:00 "BUILDING QUALITY COMMUNITIES" Laura Petersen, LMC Public Relations Coordinator 8:45 . ADJOURN ., . . Dedicated to a Strong Greater Minnesota - August 29,2000 Carl Schmidt, City Administrator P.O. Box 668 St. Joseph,~ 56374 Dear Cari: As the newly elected president of the Coalition of Greater Minnesota Cities (CGMC), I'd like to take a moment to brief you on some of the challenges that lie ahead for cities in Greater Minnesota. - - Before I get started, though, please mark your calendars for the CGMC full membership meeting on Wednesday, November 29, 2000. This important meeting, which will be held at the St. Cloud Civic Center from 10:00 a.m. to 3:00 p.m., will give us the opportunity to evaluate election results and refine our strategies for the 2001 session. Those of us who were able to attend the annual summer conference (held in International Palls last July) were inundated with this message: our cities have much at stake during the 2001 session. I want you to know that our organization will take a proactive role in seeing that the interests of our cities and citizens are protected. This proactive role will take a number of fonns: · ELECTIONS We've sent questionnaires to all legislative candidates to gauge their knowledge of and level of support for our issues. We will seek public answers to these questions during candidate forums and meetings, which will be held in September and October. We will also publicize candidates' responses in local medial outlets. · PROPERTY TAX REFORM Major changes to Minnesota's property tax system will be proposed this year. In response to the Governor's and many powerful suburban legislators' opposition to Local Government Aid (LGA), the CGMC is developing a new LGA fonnula to promote at the Legislature. · POTENTIAL MPCA LA WSillT . The MPCA's TMDL List and Methodology-which will have an adverse financial impact on most point dischargers in Minnesota-may be implemented without having gone through the traditional rule-making process. This would be unlawful, and the executive committee has authorized the CGMC to sue the Agency, if necessary, to halt the implementation of this list and its illegal imposition of water quality standards. Weare seeking the support of other organizations in this effort. . " . Can Schmidt, City Administrator . August 29,2000 Page 2 . PRESERVING ANNEXATION CHANGES A powerful and well-funded township organization has been fonned, and their goals are to repeal all of the positive changes we have made to annexation law during the past 8 years. The COMC will aggressively lobby to preserve these changes. . PROTECTING HIGHWAY FUNDING Preserving our highway funding will be more difficult than ever this year, due to last year's cut in constitutionally dedicated revenues and the increasing demands for Twin Cities transit funding. The COMC will work to replace the lost tab fee revenues constitutionally. As you can see, the threats to COMC program areas are real. We will need to rely on our members more than ever to see that our interests at the Legislature are protected. COMC committees playa key role in guiding our organization's efforts at the Legislature, and I urge you to consider joining one of these groups. Committee membership requires a minimal time commitment, and most meetings are held via telephone conference call. However, the property tax committee time commitment is a bit more significant. Contact Marie Zenner at (651) - 225-8840 or mkzenner@f1aherty-associates.com to join the executive, property tax, annexation - and land use, environment, transportation or economic development committee. The next year will be a challenging year for our organization, but it will be an opportunistic year as well. The COMC will be proactive and well infonned, and we will work together to achieve our goal of making Greater Minnesota stronger. I look forward to working with all of you as I serve our organization as president this year. Sincerely, 6Ue Mayor Chuck Canfield, Rochester President, COMC ,~"" . þ . > ~ -< ~ ;::J ~ ~ -< \0 r<) 0 Ç/'J N 0\ ...... N r<) ~ >-< ~ -< ~ ~ (J) ~-. I/') N 0\ 00 ...... N N ~ ~ >-< <:::::> ~ -< <:::::> ~ ~ C ...... 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