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Home My WebLink About2002 [11] Nov 07 {Book 26} . ity of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph City Council St. Joseph, MN 56374 November 7, 2002' (320) 363-7201 7:00 PM Fax: 363-0342 1. 7:00 PM Call to Order CLERK! 2. Approve Agenda ADMINISTRATOR 3. Consent Agenda Judy Weyrens a. Bills Payable - Requested Action: Approve check numbers 31953-32037 MAYOR b. Minutes - Requested Action: Approve the minutes of October Larry J. Hosch c. Liquor License Transfer: - Requested Action: Accept the recommendation of the Police Chief and authorize the transfer of the liquor license from the Del Win to the LightHouse, COUNCILORS Nicholas & Kelly Jo Yakisch. Bob Loso d. Application for Payment No.3: Requested Action: Authorize the Mayor to execute Pay Cory Ehlert Application No.3 for the 2002 Street Improvements and authorize payment to R.L. Larson Kyle Schneider in the amount of $ 400,315.98 Alan Rassier e. Application for Payment No.1: Requested Action: Authorize the Mayor to execute Pay Application No.1 for the 2002 SE Utility Improvement and authorize payment to Kuechle Underground Inc. in the amount of $ 12,388.00. f. Application for Payment No.1, Final: Requested Action: Authorize the Mayor to execute Pay Application No.1, Final for the 2002 Sewer Improvements, Maintenance Facility and authorize payment to R.L. Larson in the amount of $ 10,166.00 g. Capital Equipment Purchase Request: Declare the shotguns as surplus property so they . may be traded-in. Approval would include the purchase of 3 shotguns at a replacement cost of approximately $ 200.00. h. Minnesota Investment Fund: Authorize the Mayor and ~dministrator to execute the Minnesota Revolving Loan Fund documents as recommended by the EDA Consultants. 1. Lot Split Request: Authorize the splitting of parcel 31-20790-001, turning over a potion of 88th A venue to the City and attaching the remaining piece to Lot 1 Blk 1 K & L Addition. J. Annexation: Adopt the resolution annexing the Gerald & Bernice Heim Property and portion of the Joe Bechtold Farm as requested by Arcon Development. 4. Public Comments to the Agenda 5. 7:05 PM - Business Assistance Policy, Public Hearing 6. 7:10 PM - Board of Canvassing - Canvas November 5,2002 Election Results 7. 7: 15 PM - S1. Cloud Boys & Girls Club, Funding Request 8. 7:25 PM - Spring Green, Site Plan Approval, Building Expansion 9. 7:40 PM - College Park Apartments, Variance Request, Front yard setback 10. 8:00 PM - 2002 Street Improvement, fma1ize assessment 11 8:30 PM - Mike Deutz, Special Use and Variance Request 12. Police Chief Reports a. Junk Car b. Fee Schedule 13. Public Works Director Reports 14. Mayor Reports . 15. Council Reports 16. Administrator Reports 17. Adjourn CITY OF ST. JOSEPH 11/01/022:39 PM Page 1 . Bills Payable heck # Search Name Comments Amount FUND DEPART OBJ "" T'¡¡W - T "I'( ~ : - . ~i1!W~~_~n'f<,~",_mwm'~"M:J¡iII~M"'Ø!'''P :1953 ELBOW LAKES FIRE DEPA training $15.00 105 42240 331 .1954 ZACK. COREY data switch box $63.89101 42120 200 :1955 ABBOTT, LONNIE 4 park board meetings $80.00 101 41120 103 :1956 AFSCME COUNCIL 65 dues, october $257.69 101 .1957 ALEX AIR APPARATUS, INC compressormaint, air quality $567.65105 42220 220 1958 AT & T WIRELESS SERVIC police car modem $147.00 101 42151 321 1959 BERGHORST, BRUCE 3 park board meetings $60.00 101 41120 103 1960 CELLULAR 2000 cell phone $2.41105 42250 321 1960 CELLULAR 2000 cell phone car cord $18.11105 42250 ,230 1961 CENTRACARE CLlNC physical, theisen $47.29 105 42210 305 :1962 CENTRAL MCGOWAN refill oxygen tanks $18.65105 42220 210 :1962 CENTRAL MCGOWAN refill oxygen tanks $7.85101 42120 210 ;1963 CHADER BUSINESS EQUIP headset $34.03101 41430 200 .1964 COMMISSIONER OFREVE state withhold 10/16 cc pay $49.22 101 ;1964 COMMISSIONER OF REVE state withhold 10/16 pay $961.34 101 ,1965 EFTPS fica withhold 10/16 pay $2,315.16101 ;1965 EFTPS fica withhold 10/16 cc pay $365.84 101 ;1965 EFTPS federal withhold 10/16 pay $2,215.18101 ;1965 EFTPS federal withhold 10/16 cc pa $70.65101 ;1966 EMERGENCY APPARATUS install, repair altemator-engi $1,667.70105 42220 220 ;1966 EMERGENCY APPARATUS install water level guage $189.04105 42220 220 ;1966 EMERGENCY APPARATUS repair of old ladder truck $1,966.68 105 42220 220 ,.FENEIS ENTERPRISES, IN service contract-august $105.00101 41946 230 ; FENEIS ENTERPRISES, IN service contract-september $105.00 101 41946 230 ;1967 FENEIS ENTERPRISES, IN service contract-october $105.00 101 41946 230 ;1968 GRAEVE, JAMES 8 planning ,ÇOmm, 2 apo, join $220.00 101 41120 103 ;1969 HACH COMPANY fluoride reagent, iron reagent $193.37601 ' 49420 220 ;1970 HAWKINS WATER TREATM tests $29.00 601 49420 312 ;1970 HAWKINS WATER TREATM tests $29.00601 49420 312 ;1971 HElM, GERALD november rent $134.00601 49440 410 :1971 HElM, GERALD' november rent $133.00 101 43120 410 ;1971 HElM, GERALD november rent $133.00602 49490 410 ;1972 HOME DEPOT CR cleaning supplies $50.85 105 42281 220 31972 HOME DEPOT CR cleaning supplies $28.16105 42280 220 ~1973 HULS NURSERY 2 northwoods maple $120.00 101 41120 216 31974 ING LIFE INS & ANNUITY C deferred comp pay $50.00 101 31975 K.E.E.P.R.S. INC freeze $12.73101 42120 240 .;1975 K.E.E.P.R.S. INC uniforms-reserve $89.19,101 42120 102 31976 KLN DISTRIBUTING configured new printer $123.75 101 42120 220 31976 KLN DISTRIBUTING configured new printer $123.75 101 41430 220 31977 LAW ENFORCEMENT LABO dues, october $175.00 101 31978 LEE'S ACE HARDWARE wire, trailer lights, switches, $42.05 101 42120 220 31978 LEE'S ACE HARDWARE blades, fitting $39.98 101 43120 220 .;1978 LEE'S ACE HARDWARE oil, magnet, bolts $18.49101 45202 220 31978 LEE'S ACE HARDWARE batteries, nuts, bolts, washer $59.91 101 45201 220 .;1978 LEE'S ACE HARDWARE clamps $3.27 602 49470 230 31978 LEE'S ACE HARDWARE cleaning supplies $60.35 602 49490 220 >1978 LEE'S ACE HARDWARE brass adapt, valve, flashlight $17.66601 49440 220 31978 LEE'S ACE HARDWARE hose clamp, utility knife, gar $15.54 105 42220 220 ~1978 LEE'S ACE HARDWARE bags $12.76 101 41942 220 31979 MENARDS antifreeze $24.27 101 45202 220 31980 MINNESOTA ELEVATOR, IN elevator repair $244.00 101 41942 220 ;1980 MINNESOTA ELEVATOR, IN september service $65.00 101 41942 220 3.MINNESOTA ELEVATOR, IN august service $65.00 101 41942 220 3·.~. MINNESOTA UC FUND 3rd qtr 02-menzhuber $192.08 101 41430 151 31982 MN CHIEFS OF POLICE ED. reference guide-CD rom $15.00101 42120 433 31983 MUSKE, CHUCK 3 park board meetings $60.00 101 41120 103 31984 NAHAN, TOM phono plug $8.07 101 41950 230 31985 NCPERS GROUP LIFE INS life insurance $18.00 101 CITY OF ST. JOSEPH 11/01/022:39 PM Page 3 Bills Payable . Check # Search Name Comments Amount FUND DEPART OBJ -~3'<:~~~_ '=-~ h..--._ . -'.-"'",""~--~~~-~"""""'" "-""-~ 032018 GRANITE CITY TIRE & AUT new tires #4448 $293.08 101 42152 220 032019 HAWKINS WATER TREATM tests $29.00 601 49420 312 032019 HAWKINS WATER TREATM tests $29.00 601 49420 312 032019 HAWKINS WATER TREATM tests $109.00 602 49480 312 032019 HAWKINS WATER TREATM hydrofluosilicic acid $289.27 601 49420 210 032020 ING LIFE INS & ANNUITY C deferred comp 10/30 pay $50.00 101 032021 KUECHLE UNDERGROUND Payment #1, 2002 SE Sewe $12,388.00425 49490 530 032022 LOSO'S STORE police/fire appreciation-ket, $40.00 101 42120 210 032023 MANEY INTERNATIONAL IN chock, diesel suppl, light bar $91.03 101 43125 220 032023 MANEY INTERNATIONAL IN dot inspections 5340.47 101 43125 220 032023 MANEY INTERNATIONAL IN tape, diesel suppl, mirror $228.57 101 43125 220 032024MENARDS concrete for benches $63.39101 45202 220 032024 MENARDS kickplate-city hall basement $13.78101 41942 220 032025 METRO FIRE 25ft hose $295.62 105 42220 240 032025 METRO FIRE foam $129.50105 42220 240 032026 MINNESOTA CHILD SUPPO pay period 09/27/02 - 10/10/ $48.00 101 032027 OFFICE MAX fax machine-police $266.24 101 42120 570 032028 PERA retirement pay 10/30 pay $3,129.59 101 032029 PITNEY BOWES postage machine rental, jan $91.86 101 41430 410 032029 PITNEY BOWES postage ribbon $59.42 101 41430 322 032030 PRINCIPAL LIFE medical insurance-november $9,693.00101 032031 R. L. LARSON EXCAVATIN Payment #3, 2002 Street Pr $400,315.98425 43120 530 032032 STEARNS COOPERATIVE northland lift station $28.00 602 49472 381 . 032032 STEARNS COOPERATIVE street lighting $348.50 101 43160 386 032032 STEARNS COOPERATIVE street lighting $25.00101 43160 386 032032 STEARNS G.EJOPERATIVE DBl lift station $38.43 602 49471 381 032033 SUPER AMERICA gas $113.35101 45202 210 032033 SUPER AMERICA gas $113.36 601 49440 210 032033 SUPER AMERICA gas $113.35 101 43120 210 032033 SUPER AMERICA gas 523.66 105 42220 210 032033 SUPER AMERICA gas $113.36602 49490 210 032034 TECH SALES CO. calibrate flow meters & sam $400.00 602 49480 230 032035 TIREMAXX. SERVICE CENT repair lawn tractor tire $21.95 101 45202 220 032036 TK DEMOLITION DISPOSAL concrete tipping $9.00101 45202 220 032037 TRAUT WELLS pump repair-college ave $120.00425 43122 530 032037 TRAUT WELLS pump repair-college ave $585.25 425 43122 530 032037 TRAUT WELLS pump repair-college ave $100.00 425 43122 530 --- ----_.---~--_.._~-~-- $548,662.97 . DRAFT October 17,2002 Page 1 of 1 · Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, October 17, 2002 at 7:00 PM in the St. Joseph City Hall. , Members Present: Mayor Larry Hosch. Councilors BobLoso,CoryEhlerï, AI Rassie~, Kyle Schneider. Administrator Judy Weyrens. City Representatives Present: City Attorney John Scherer, City Engineer Joe Bettendorf. Others Present: Julie Peters, Joanne Dorsher, Dale Wick, Bernice Burns, Mary Howard. Approve Aaenda: Ehlert made a motion to approve the agenda with the deletion of 8) Spring Green Site Plan Approval and the addition of 3(g) Exemption for Lawful Gambling for the Jaycees for an event to be held on November 30, 2002. The motion was seconded by Schneider and passed unanimously. Consent Aaenda: Rassier made a motion to approve the consent agenda as follows: 8. Bills Payable - Approve check numbers 31880-31952 b. Minutes - Approve the minutes of October 3, 2002 c. Maintenance Worker Position: Authorize the advertisement for the hiring of a Maintenance Worker and adopt the hiring schedule as presented d. Lot Split Request - Authorize the lot split request of Schroeder Sports to subdivide Lot 2 Block 1 T J Addition. e. Manufacturers Week - Proclaim October 21 - October 25 as St. Joseph Manufacturing and Technology Week. f. AFSCME Labor Contract: Authorize the Mayor and Administrator /Clerk to execute the labor agreement and Memorandum of Understanding for the AFSCME Labor contract for the period 2003 · - 2004. g. Exemptionfrom Lawful Gambling for the Jaycees for a benefit to be held on November 30, 2002 at the EI Paso. Discussion: The Council requested that the job description for the new maintenance worker reflect the needs of today and the future. The motion was seconded by Schneider and passed unanimously. 2002 Business Park Improvements - Assessment Hearina: Mayor Hosch opened the hearing at 7:05 PM and stated the purpose of the hearing is consider adoption of the proposed assessment for the making of an improvement of water, sewer, streets, curb and gutter on 15th Avenue NE and Elm Street East. City Engineer Joe Bettendorf stated the improvements have been completed and Vic West will be connecting to services within the near future. The completion of the 2002 Business Park Improvements finalizes the improvements to the entire park and all remaining lots can be serviced with water and sewer. Ehlert questioned if the EDA has completed a study regarding the investment of infrastructure versus the tax revenue created in the St. Joseph Business Park. Loso stated that annually the EDA will prepare a report illustrating the additional tax revenue generated by expanding or new business ventures. Ehlert questioned if the projected interest rate of 6% is accurate based on the low bonding costs. Weyrens stated that the interest rate proposed for the assessments is based on the recommendation of Bond Counsel and the financing, including the annual levy, has been based on the 6% interest rate. Ehlert stated that the land owner of the St. Joseph Business Park has made a considerable investment in the community and the interest rate being charged on the assessments should reflect the low bond interest rate received by the City. Weyrens stated that the financing for the 2002 Business Park · Improvement is part of a larger bond issue that includes all the 2002 Street Improvement Projects. Therefore, adjusting the interest rate would require adjustments to the rates for all projects, not just the Business Park project. DRAFT October 17,2002 Page 2 of 2 Loso made a motion to adopt resolution 2002-_ Adopting the Assessments for the 2002 · Business Park Improvement. The motion was seconded by Ehlert. Discussion: The Council agreed to review the interest rate at a future meeting and will reduce the interest rate if possible. Resolution 2002-_ Resolution Adopting Assessment 2002 Business Park Improvements WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proßosed assessment for the making of an improvement of water, sewer, streets, curb and gutter on 15 Avenue NE and Elm Street East in the St. Joseph Business Park. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday in January 2003, and shall bear interest at the rate of six percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment · to the county auditor, pay the whole of the assessment on such property, with interest accrued to . the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4, The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Councilor Schneider stepped down from his chair at 7:15 PM. City Attorney Reports Ordinance 71 - Liquor. Proposed Amendment: City Attorney John Scherer presented the Council with a proposed amendment to Ordinance 71. Scherer stated that the amendment is needed as a result of the annexation of the Del Win. Due to the nature of some of the entertainment at the Del Win, minors frequent the establishment. The current City Ordinance does not include a provision allowing minors in a liquor establishment for the purpose of viewing entertainment. Scherer stated that he has been working with the Police Chief to amend the Ordinance allowing minors to continue patronizing the Del Win and allow alcohol to be sold as well. The proposed amendment would require that all alcohol be sold in a designated area that would be gated and staffed. Minors would not be allowed into that area and alcohol could not be taken out of the area as well. · Loso questioned Scherer if the Ordinance could be amended to allow bistros to operate within the City. Loso stated that he has been approached by a liquor license holder questioning if tables could be placed DRAFT October 17, 2002 Page 3 of 3 outside for dining. The outside dining would then include alcohol sales. Scherer stated that a bistro · provision could be added to the current Ordinances, but it would not be part of the same Ordinance before them at this meeting. Hosch stated that he would like additional time to review the proposed amendment. Scherer stated that the only change in the Ordinance are the definitions included in Subdivision 1(d). The Council agreed to table this matter to a future meeting. Schneider resumed his chair. Ordinance Amendment. Junk Car: Scherer reported that the Police Chief has requested the Ordinance regulating Junk Cars be amended to include stronger enforcement provisions. Scherer reported the proposed amendment revises the definitions and defines a junk car as one that is not licensed., Loso stated that he objects to the term junk car and requested that different language be included in the revised Ordinance. He further stated that a car that is not licensed is not necessarily considered an inoperable vehicle. Residents may choose to leave a vehicle unlicensed for a period of time and are choosing to store the vehicle on their property. The Council agreed to review the proposed amendment and discuss the proposal at a future meeting. Eminent Domain Proceedinqs: Scherer reported that the required paperwork has been filed with the court system regarding the eminent domain proceedings for the taking of property for Field and Callaway Streets. The attorney for the College of St. Benedict has requested a full day hearing and the hearing has been scheduled for December 19, 2002. Scherer stated he is still hopeful that an agreement can be reached between the City and College of St. Benedict prior to that time. City Engineer Reports Parkinq Lot Improvements: City Engineer Joe Bettendorf stated that he has not completed the review of · the parking lots being requested to be paved and should have a report for the November 7,2002 meeting. Sidewalk - Minnesota Street and Colleqe Avenue North: Bettendorf stated that he has reviewee the sidewalk in question that was installed on the northwest corner of Minnesota Street and College Avenue North. In meeting with County representatives, it was agreed that the section of sidewalk infront of Papa Guiseppe's¡ (that portion facing Minnesota Street), would be removed and reinstalled to reduce the percentage of slope. As far as the remaining sidewalk, it has been recommended to leave it in as constructed and see if it causes any problems this winter. The recommendation to wait one year is based on the fact that to correct the sidewalk on College Avenue will be difficult, and an inside curb abutting the buildings may be necessary. Hosch questioned the liability that will be assumed by the City if the sidewalk is not replaced. Minimally he would like an assurance from the County that they will assume any liability. Loso stated he objects to ,replacement solely based upon reaction to injuries received. Ehlert concurred with Loso and stated that the City should not have to accept the sidewalk as it is currently constructed. He too would like an assurance from the County that they will assume liability if the sidewalk is not corrected. Bettendorf agreed to relay the concerns of the City regarding the sidewalk to Stearns County Officials. 2002, Interior Street Proiect- Chanqe Order NO.3: Bettendorf presented the Council with Change Order NO.3 for the 2002 Interior Street Project. The change order would increase the utility piping in the business district. The net impact of the change order is an increase in contract price of $ 9,185.00. The Council questioned what area of the project is affected by the proposed change order. Bettendorf stated that he does not have that information available at this time but will forward it to them. Bettendorf stated that upsizing of piping will not affect the property owner, as it has been the policy of the City to assess residential property owners the cost of a standard one inch service. The cost of the oversizing will be · borne by the developer at the time the larger pipes are needed. DRAFT October 17, 2002 Page 4 of 4 Rassier made a motion to recommend authorizing the Mayor to ex~cute Change Order No.3 for the 2002 Interior Street Project increasing the piping in a portion of the General Business District. · The motion was seconded by Loso and passed unanimously. Project Updates -7 County Road 121: The pipe work is almost complete and paving should begin shortly. The lift station panels have not arrived and the contractor has indicated it may take five to six weeks before they arrive. Bettendorf stated that he will look for alternative methods for temporary sewer connection. -7 Interior Streets: The project area should be complete this fall with only the final wear course remaining for completion in 2003. Kim Jensen, Special Use Request. Rental in a R1 Zoninq District: Kim Jensen of 620 Hackberry Drive appeared before the Council requesting issuance of a Special Use Permit to allow an owner occupied rental unit in a R1, Single Family Zoning District. Rassier reported that a public hearing was conducted on October 7,2002 and the Planning Commission recommended the Council issue a Special Use Permit. During the public hearing it was discovered that Jensen is currently renting to three persons, one more than allowed under the definition of a family. The recommendation of the Planning Commission includes a provision that Jensen be required to reduce the total number of renters to two within a time frame to be determined by the Council. Ehlert questioned Jensen as to the numbers of tenants currently living at the address stated above, and if she would be agreeable to reducing the number of tenants. Jensen responded that she does currently have three renters with a lease that runs through August of 2003. At the end of the lease period she would be willing to reduce the number of tenants to two. Hosch made a motion accepting Resolution PC2002-_ issuing a Special Use Permit to Kim · Jensen allowing an owner occupied rental unit at 620 Hackberry Drive. RESOLUTION PC-2002· ST. JOSEPH PLANNING COMMISSION RECOMMENDING APPROVAL OF A SPECIAL USE PERMIT FOR KIM JENSEN ALLOWING AN OWNER OCCUPIED RENTAL IN A R1·SINGLE FAMILY ZONING DISTRICT WHEREAS, Kim Jensen of 620 Hackberry Drive has submitted a request for a special use permit to allow an owner occupied rental unit in an R-1, Single Family Zoning District; and WHEREAS St. Joseph Code of Ordinances 52.17 , subd 3 (I) allows a special use permit as follows: Residential rental if owner occupied. For purposes of establishing if the property is owner occupied, the owner must be a natural person and the owner occupying the property as his or her principal residence must own fifty percent (50%) or greater interest in the property; and WHEREAS, the applicant has submitted required site plan and building plans for review; and WHEREAS, Section 52.9 of the Zoning Ordinance outlines requirements for the issuance of a special use permit; and WHEREAS, the Planning Commission has reviewed the special use request. NOW, THEREFORE, BE IT RESOLVED BY THE ST. JOSEPH PLANNING COMMISSION THAT: The Planning Commission does hereby recommend the City Council of the City of St. Joseph approve the · special use permit for Kim Jensen to allow a rental unit in a R1 Single Family Zoning District with the following contingency: DRAFT October 17, 2002 Page 5 of 5 1. Within a time frame to be determined by the City Council, the property meets the · definition of a family; no more than two renters reside at the property. 2. The property owner complete the rental license process including inspection. The motion was seconded by Ehlert and passed unanimously. ,Resource for Responsibility: Julie K. Peters representing Resource for Responsibility, the Citizen Advocacy Committee for the proposed District 742 Levy, appeared before the Council requesting City support of the proposed District 742 Tax Levy. Peters presented the Council with a proposed resolution recognizing the need for the levy and requesting the residents of District 742 approve the proposed levy. Hosch stated that while he supports the efforts of the Advocacy Committee, he does not feel it is appropriate for the City Council to pass a resolution instructing the residents how to vote. Hosch and Ehlert commended the Committee for their efforts in educating the public on the proposed tax levy. Ehlert stated that he is support of the levy and the resolution presented by the Committee but concurs with Hosch. The Council agreed the resolution presented aUhis meeting could be adopted if the sentence is removed requesting the taxpayers to vote for the proposed levy. Rassier concurred with Hosch and Ehlert and made a motion adopting Resolution 2002-_, Supporting the efforts of the Citizens Advocacy Committee. The motion was seconded by Loso and passed unanimously. Resolution 2002-_ Supporting the Efforts of the Citizens Advocacy Committee WHEREAS, the mission of District 742 is to prepare all learners, in partnership with their families and the · community, to live and contribute within a changing and diverse world; and WHEREAS, the accomplishment of District 742's mission is critical to an economically vital, safe., and stable community; and WHEREAS, in November, 2001, District 742 was forced to make $6.7 million in cuts to programs and services due to loss of the proposed levy, inadequate state funding and funding shifts, inflationary costs, and declining enrollment; and WHEREAS, as a result of the loss of resources in November, 2001, District 742 cannot accomplish its mission; and WHEREAS, the Citizens Advocacy Committee is asking the residents of District 742 to approve a levy request of $4.5 million to assist in providing resources for District 742 to accomplish its mission; THEREFORE BE IT RESOLVED THAT the City Council of St. Joseph supports the efforts of District 742 to continue and accomplish its mission. Mayor Reports St. Cloud Partnership: Hosch stated that he and Loso met with the President of the St. Cloud Partnership informing him that the City of St. Joseph is declining mèmbership in 2003. Hosch stated that he and Loso discussed the budget constraints as well as some of the concerns during the past years as a member. Council Reports SCHNEIDER - No report. · DRAFT October 17, 2002 Page 6 of 6 EHLERT . Street Beautification: Ehlert stated the Street Beautification Committee has met to finalize the plans and contributions received/pledged. Ehlert stated the Committee also discussed constructing a commemorative monument that will include the names of the persons/groups contributing to the project. It is proposed to have the monument placed on the south west corner of College Avenue South. Ehlert stated it is his opinion that since the funds have all been donated for the lights and paving stones, the City should bear the cost of the monument. Ehlert stated he will report back to the Council as information is available. RASSIER Planninq Commission: Rassier reported the Planning Commission is continuing to review the draft chapters of the Comprehensive Plan and proposed amendments to the Zoning Ordinance. LOSO - No report. Administrator Reports Northland Securities: Weyrens reported that the Public Finance Division of Juran and Moody has formed a new company titled Northland Securities. At this time Weyrens is requesting the Council to designate Northland Securities as an official depository of the City and to transfer the investment portfolio from Juran and Moody to Northland Securities. Rassier and Ehlert stated that they would like more information on the new company and if the fees for bond service will be reduced. Weyrens stated that at this time she is only requesting to transfer investment activity to Northland Securities. Ehlert stated that he would like the investment committee to ., review the matter and forward a recommendation to the City Council. Weyrens requested the Council authorize Northland Security as an official depository so that they may be contacted for investment rates. Ehlert questioned the benefit of..cJoing such and if it is cumbersome to have numerous depositories. Weyrens stated that when investments are eligible for reinvestment there is an advantage to requesting rafes from various institutions, as the rates can vary by as much as a quarter of one percent. Hosch made a motion designating Northland Securities as an official depository of the City; seconded by Ehlert and passed unanimously. Indian Hills - Roadwav Easement: Weyrens reported that the rights for the easement included in the Indian Hills Developer's Agreement for an east/west corridor expire in November. If the City intends to construct the road, the developer must be notified and the plans must be designed for construction. The Council was in agreement to allow the easement rights to expire at this time. Wobeqon Trail: Ehlert requested the Council establish a meeting to discuss the November 5,2002 Stearns County public hearing regarding snowmobile use on the Wobegon Trail. The Council agreed to meet at 6:30 PM on October 29, 2002. Adjourn: Rassier made a motion to adjourn at 8:40 PM; seconded by Schneider and passed unanimously. Judy Weyrens Administrator / Clerk . ST. JOSEPH POLICE DEPARTMENT 25 College Ave. N. PO. Box 268 St. Joseph, Minnesota: 56374-0268 EDUCATIONAl. CENTER OF CENTRAL M\lNESQTA (320) 363-8250 E-mail: st;iosephpd@cji.net October 22, 2002 8t. Joseph City Council 25 College Ave NW 81. Joseph, MN 56374 Council Members, I have administered records checks on Kelly Jo and Nicholas Yakisch in regards to their liquor license. I have found no record on Kelly Jo or Nicholas Yakisch at this time. I would recommend that their liquor license be granted. . . ¿/£/m þ./V v I'- City of SL ,Joseph Informed Ct)Jlsent , . Date: / J - I .- c) ¡:j-' The following named individual has made applicatioll with the City of St. Joseph for an intoxicating 1iquor license. , ' Last Name o'r Applicant (please prin;): '-i-~ 7.1 'c"i", First Name (please prini): /<. d /...r "LLÇ? , .,...._ f Middle (full) (please print): - _ ... Maiden,Alias, or Former (pl,case print): ~.tA.t:f:5ðR1 Date of Birth: ' 'I /; ~ :s ..._ Sex: (M or F): ¡- , . Mon1hlDale ear Social Se~urity Number: ' c,( 7 0 - ,'7 ~,-: ,ff~' r Driver's License Number: ' y '-ø."..4..f.Rs:-::-~- 0 ~S- State: !/Y}.ÆJ . . I authorize the Minnesota Bureau of Criminal ApI)) (' hCllsion to disclose all criminal history record . Information to the City o[S1. Joseph for the pmJ1(1f,c of securing an intoxicating liquor license wit~ the , City of St. Joseph. .. The expiration of this authorization shall bef'or a Jlcriod of no longer than one year iTom the date of my signature. /()~ r~ ¿,~ l Date , e" MARY REBE~ GENEROUS STATE OF MINNESOTA) (, NOTAR:~UBlIC.-MINNES.oTA ) ss ~ " 'MyCommlSSJOl1 Expires Jan. 31,2005 COUNTY OF STEARNS )' On this3?aR day of ~¡C}/ . 20ß"", hcforeme,a notary public within and for said County, personal1y appeared K!'tf,f "3"'0 Va ¿s I(-:h .' to me personally Imow, who, being by me duly sworn, did say that helsh . s the President of/lJ.dft$'S E~h.4zt(}j~nf'9-; the corporation ' maki l&..~plication for a liquor license in the City or Sl. Joseph. ' f ---:Þc . ð ~~y~p,"~'; 3ENERQUS ' ~, ' , ,., . My Co,: , ,·,.c,-MINNESOTA' ~ . '.:. ,;·,(J,resJan.31,2005 . , 'lIÁ.tJ..t¿~ "",,,:-",.:;:;.;.~.a; ~, Notary Pu lie ' , c~ //.z-s/ (.7k City of St. Joseph Informed Consent . Date: I D - { - 0 J- The following named individual has made application with the City of St. Joseph for an intoxicating liquor license. Last Name òf Applicant (pl""pn",': . .. Y {)¡ t", I 'ci. First Name (pJease print): .AJ/'ri.. r-./t? 5 Middle (fu1J) (pJease print): P tPL if ( Maiden, Alias, or Former (please print): - Date of Birth: r; / t.( /6 6 ' Sex: (M or F): '¡YV1 !y\ontlÍlDater)t ear Social Security Number: ? D cf'- 0 L.{ - ( ì ? P' Driver's "License Number: ' y - ;;'þ(!? 36- Ú?Î (:; -~(') _ _ State: Þ"7/7./lJ I authorize the MinnesotaBureau of Criminal Apprehension to disclose al1 crimina1 history record . _ Infonnation to the City of St. Joseph for the purpose of securing 'an intoxicating liquor 1icense with the City of St. Joseph. The expiration of this authorization shall be for a perl0d of no longer than one year from the date of my signature. L/¡/~ ~O . :, 2= - - . / -,' ~,-: . - '? ~gnature of Applicarft" , Date STATE OF MINNESOTA) ) ss COUNTY OF STEARNS) On this ~ day of ú'cf1dbe/ ,200&, before me, a notary public within and for said County, person all? appeared f\ J':r~/\"'¡o S Y cd:::s ir~ _, .,~ ,to, me personal1y ]mow, who: being by me duly sworn, d1d say that he/she 1S the Pres1dent of r¡),'dce!. 5- /é'/lffrf7:tín¡y;¡.;v!, M::'" the corporatIOn making application for a liquor license in the City of St. Joseph, ß it · '8 MARY R~BER GENEROUS .. ~ . I NOTARY PUBUC - MINNESOTA "-I71a J~1 _' 1bt'1X?~ '. ' My Commission Expires Jan. 31. 2005 " Notary P hc ~ ~SeJ 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation · October 29,2002 RE: St. Joseph, Minnesota 2002 Street & Utility Improvements SEH No. A-STJOE 0204 14 Honorable Mayor and City Council c/o Ms. Judy Weyreils City Administrator City of St. Joseph P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the City Council: Enclosed please find Application for Payment No.3 for this project. · We reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: R. L. Larson Excavating, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, ~ ~~ ' ,-,~~ {'/ ,',,;¡ C>kettendOrf, P,E. Project Manager djg Enclosures c: Amy B. Schaffer, SEH (w/enclosure) W:\stjoel0204\specslAPL-O.doc · Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer C\JC\J 0 0 0 0 0 0 0 0 0 0 LO 0 0 0 0 0 00 -.. -.. 0 0 0 0 LO 0 0 0 0 I"- 0 0 0 0 0 0 0: 0: I"-T'" 0 LÒ 0 0 <Ó 0 LÒ C\Ï c? CÒ <Ó <Ó T'" 0 0 0 C\J .... I- 0 Il.. -.. -.. Z 0 C\J 0 0 T'" C') T'" to to ~ C\J C') 0 0 {ß- LO I- 2 tOO C') C') LO LO T'" 0 I"- to (j) I"- co C\J LO to C\J 0 - OT'" :) c- I- 0 T'" {ß- {ß- {ß- {ß- ..- ..- {ß- {ß- {ß- . 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Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation · October 29, 2002 RE: St. Joseph, Minnesota 2002 SESewer and Water Main Extension SEH No. A-STJOE 0214 14 Honorable Mayor and City Council c/o Ms. Judy Weyrens City Administrator City of St. Joseph P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the City Council: Enclosed please find Application for Payment No.1 for this project. · We reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Kuechle Underground, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, ~ ~BettendOrf' PH. Project Manager djg Enclosures c: Amy Schaffer, SEH W:\stjoe\0214\specslAPL-O,doc · Short Elliott Hendrickson Inc. . Your Trusted Resource . 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I- a: «U)~ 0>- :äE I-~-~ ~c...~ U)o..(/) Oo..(/) 0 ZI- W I- a: C u. 01- - W W Z Ò a: -0 ..J C C 0 0 (/)0 < ee z · ¡::: Z I- 0-- f- 0 C C I- 0 a:Z 0 W w W < Ua:< W~ I- W I- :äE > U WWI:!: M;:··-; - G...J ~ :äE 0 ~ ""')Zl- r~ Ze:( ~ 0 a: D.. O;:Z :w CO <I- m U D.. D.. a: 0 ¿l- I[) J:O ::> w D.. < D..OU ;,-+ UI- en a: < ~SeJ 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation · October 15, 2002 RE: St. Joseph, Minnesota 2002 Sanitary Sewer Improvements, Future Maintenance Facility Site SEH No. A-STJOE 0301 D28 Honorable Mayor and City Council c/o Ms. Judy Weyrens City Administrator City of St. Joseph P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the City Council: Enclosed please find Application for Payment No. 1 (FJNAL) for this project. · We reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: R. L. Larson Excavating, Inc. SEH City of St. Joseph Also enclosed is the following final paperwork for your files: IC-134 Consent of Surety Lien Waivers If you have any questions, please feel free to call us. Sincerely, ~ --ß~ Amy B. Schaffer, P.E. Project Manager · djg Enclosures c: Joe Bettendorf, SEH (w/enclosure) W:\stjoe\D28 San Sew Maint Fac\APL-O.doc Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer ~~ 0 0 0 0 00 000 a: WI- -;::?¡ C! C! C! C! C!C! C!C!0 N I-<D <D <D (þ <DO <DO . -.t . o W~ _~ Z<D (þ <D CD <D~ <D~~ \U I- 0: COO> .......... ......... ..... ..... ~ 0 ü o:~~ 00 W ~Ö Ô Ô Ô Ö Ö ~ ~ « 1-1- I- 0......... ........ ..... .... 0 a: a: W~~ ct ~~ ~~ ~ ~ ~ ~ ~I- ~~Ü 0 ct * - >ZI w,« 0 () >Ow Cl)CI)~ OüCl) ~I-w I- - O:Zü ~ O)~ 0) C/ Q) ,. .. " «W e: 0 :J~ -- _ W W W I-""'Z .. 0 ~o 00 rne: C!! 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I- - 0 u.. 0 - CD W Z Ó ~ >;;i, CJ) 0 o Z I- 0.. 1-2 0 Z 0 ¡:: u = 0 >-w w UJ <t I- <t ~ a: I- I- ~ W . U N I- '- I- "'" > U wC:c: «...J ...J - 2 0 ~ "'7 ~ I- 2 _2 <t <t 2 0 a: c.. 0 > Z UJ ..- -2 I- I- CD U c.. c.. a::>0 I- ;:)00 ;:) w c.. <t c.. 0 U - ,~ I- I- CJ) c: <t ST. JOSEPH POLICE DEPARTMENT 25 College Ave. N. :P. O. Box 268 St. Joseph, Minnesota 56374-0268 EDUCATIONAL CENTER OF CENTRAl MlHNfSOTA (320) 363-8250 E-mail: s1josephpd@cji.net November 4, 2002 St. Joseph City Council 25 College Ave N. St.Joseph, MN 56374 RE: Shotgun Replacement Council Members, Upon looking over our equipment that we have in the patrol cars, I have discovered that we have three different models of shotguns. We have a Winchester, a Remington and a . Mossberg. This would be fine except that the three operate differently. Since this could be a problem in a high stress situation, I would propose the following. I would like to purchase two used Remington 870 shotguns from Waite Park. These shotguns would have to be bought through Gander Mountain. The cost for the two guns would be $250.00 per gun. This compares with around $500.00 per gun if bought new. I would also like to propose that we sell our guns through a gun dealer. We would get more this way than trading them in. I have talked to a gun dealer in Jackson who would be willing to sell them for us. I have worked with this person before and find him to be very honest and trusting. I would hope that our cost when finished would be around $200.00 for both. If you have any questions please feel free to contact me and I would be glad to answer any questions your may have. ~re., V Pet C/o f . .- ity of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-7201 Fax: 363-0342 ODATE: October 23, 2002 CLERK! MEMO TO: Mayor Hosch, City Council Me,mbers and City Administrator Weyrens ADMINISTRATOR Judy Weyrens -1J'II{ F' " S FROM: Joanne Foust & Cynthi~~rT1lth-Strack, Municipal Development Group MAYOR RE: Loan Agreement - Minnesota Investment Fund - St. Joe Development, LLC Larry J. Hosch COUNCILORS Request: Bob Loso The City of St. Joseph applied to the Minnesota Department of Trade and Economic Cory Ehlert Development for a Minnesota Investment Fund Grant (MIF). The purpose of the loan was to Kyle Schneider assist with the acquisition of equipment, specifically an overhead crane. Alan Rassier DTED has approved the grant application, in the amount of $42,000. Subsequently, the City and DTED have entered into a grant agreement which requires the Developer (St. Joe Development, LLC) to agree to loan terms with the City regarding the MIF grant. The attached loan agreement specifies, among other items, MIF loan terms/conditions, default . proceedings and collateral requirements, a security agreement and other special conditions. A copy of the loan agreement is attached for review and information. The agreement was drafted by DTED and reviewed/approved by the City Attorney, the Developer's Attorney and the Developer's representatives. ' Action: Following discussion a MOTION to authorize and direct execution of the agreement is in order. . ~\~ NES 0.7'-1 ~ .rad~ &~ ~COnOilllC )evelopment October 30, 2002 'siness & Community Development Judy Weyrens, Administrator/Clerk City of S1. Joseph 21 1st Avenue Northwest S1. Joseph, MN 56374 RE: Grant Number: City of S1. Joseph Grantee: CDAP-02-0207 -H-FY03 Dear Ms. Weyrens: Enclosed are four copies of the grant agreement for the City of St. Joseph. Please review, sign', date, and return all four copies of the contract to me in the enclosed envelope. Upon completion of the signature process, I will return a fully executed copy to you for your files. Our address is: Minnesota Department of Trade and Economic Development . Attention: Contract Coordinator 500 Metro Square - 121 7th Place East St.Paul, MN 55101-2146 Theindividual(s) signing the agreement must be the person(s) designated in the , resolution submitted with Part II of your application. If you wish to change the authorized official(s), a new resolution must be submitted with the grant agreement. Please note, the Department of Trade and Economic Development will not accept the contract if it is not signed and dated by the designated ,individual(s ). Also enclosed is an Implementation Manual that outlines various program requirements. Before you begin your project, your project director must attend an implementation workshop. If you have any questions please contact Carol Pressley-Olson, your program representative, at 651/ 296-3898. Sincerel¥J ~' .~ ,"",.'-~- /7 '!;.- / ~~~ ../~.. Contract Coordinator cc: Carol Pressley-Olson . Enclosures Minnesota Departrnent of Tþ~d Econom.ic Development 500 Metro Square - 121 7th Place Et&i1!~,S~1IÎH, Minnesota 55101-2146 - USA "~~fi&~~1P~f?4Eþ~\t}\ff,$*~-~' Nw.dted:state.mn.us 651-297-1291 - 800-657-3858 - FÄ,,,,,,-:;j'5:~~<5287 - TTY/TDD 800-627-3529 STATE OF MINNESOTA DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT . BUSINESS AND COMMUNITY DEVELOPMENT DIVISION Grant Agreement #CDAP-02-0207 -H-FY03 This Agreement is made on September 10, 2002, between the State of Minnesota, acting through the Department of Trade and Economic Development (hereinafter the Grantor), and the City of St. Joseph (hereinafter the Grantee), 25 College Avenue North, St. Joseph, MN 56374-0668. RECITALS The Grantor has been authorized to administer funds pursuant to Minnesota Statute 116J.8731. The Grantee has made application to the Grantor for a portion of the allocation for the purpose of conducting the project entitled "St. Joe Development, LCC/Jenisys Engineered Products, Inc., DBA VICWEST" in the manner described in Grantee's "Application, #CDAP-02-0207 -H-FY03" (herein the Application) which is incorporated into this agreement by reference. The recitals are an integral part of this Grant Agreement. . In consideration of mutual promises set forth below, the parties agree as follows: The Grantor shall grant to the Grantee the total sum of FORTY-TWO THOUSAND DOLLARS ($42000) which shall be state funds appropriated under the Minnesota Investment Fund Program by the State Legislature. The Grantee shall perform the activities that are proposed in the Application and are further specified under Special Conditions during the period from September 10,2002 through January 31, 2005, in accordance with all other applicable State and Federal laws. Grantee agrees to complete the project in accordance with the approved budget and within the time frames specified in the Grantees Application and this Agreement. Any material change in the scope of the project, budget, or completion date must be approved in writing by the Grantor. Funds made available pursuant to this Agreement shall be used only for expenses incurred in performing and accomplishing such purposes and activities during the grant period described above. Where provisions of the Grantee's Application are inconsistent with other provisions of this Agreement, the other provisions of this Agreement shall take precedence over the provisions of the Application. . . GENERAL CONDITIONS Accountino. For all expenditures of funds made pursuant to this Agreement, Grantee shall keep financial records, including invoices, contracts, receipts, vouchers, and other documents sufficient to evidence in proper detail the nature and propriety of the expenditure. Loan Repayment. Grantee will comply with the repayment provisions of this Agreement until the loan to VicWest Corporation is repaid and payments due from Grantee to the State are made. Reporting. Grantee shall submit reports to Grantor in accordance with the reporting requirements set forth in Minnesota Rule 4300.3200: Grantee shall use the forms found in the Implementation Manual provided by the Grantor and submit progress reports on a yearly basis ending December 31. Progress reports are due January 25. The Grantor, at its discretion, may require the submittal of additional progress reports during the grant period. -, Audit and Inspection. Accounts and records related to the funds provided under this Agreement shall be accessible to authorized, representatives of the Grantor for the purposes of examination and audit. In addition, Grantee will give the State of Minnesota, Department of Trade and Economic Development, Legislative Aud1tor, and State Auditor's Office, through any authorized representatives, access to and the right to examine all records, books, papers, or . documents related to the grant for inspection and audit, for a minimum of six years from the end of this Grant Agreement PavmentlDisbursement Schedul~ Ç3rantor shall disburse funds to the Grantee pursuant to this Agreement, based upon a payment request submitted by the Grantee and reviewed and approved by the Grantor. The Grantor is required to disburse the funds for this project by June 30,2004 as required by Minnesota Statute 16A.28,Subdivision 6. Affirmative Action. Grantee is encouraged to prepare and implement an affirmative action plan for the èmployment of minority persons, women, and the disabled and submit the plan to the Commissioner of Human Rights as required by Minnesota Statutes 363.073 Subdivision 1. Notice for Contract and Subcontract. Grantee shall include in any contract or subcontract, in addition to the provisions to define a sound and complete agreement, such provisions as to assure contractor or subcontractor compliance with applicable state and federal laws. Antitrust. The Grantee hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust violations which aris-e under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. Termination by the State. The State or commissioner of Administration may cancel this Grant at any time, with or without cause, upon 30 days' written notice to the Grantee. Upon . termination, the Grantee will ,be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. Termination for Insufficient FundinÇJ. The State may immediately terminate this Grant if it does . not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantor. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the Grant is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. Amendments. Any amendment to this Agreement shall be in writing, and shall be executed by either the same persons who executed the original agreement, their successor in office, or by those persons authorized by the Grantee through a formal resolution of its governing body. Government Data Practices. The Grantee shall comply with the Minnesota Government Data Practices Act, Chapter 13 and the Conflict of Interest provisions of Minnesota Statutes, Sections 471.87 - 471.88. Successors and Assiç¡nees. This Agreement shall be binding upon any successors or assignees of the parties. Authorized Aç¡ent. The State's authorized agent and contact person responsible for . administration of this Agreement is Carol Pressley-Olson (or successor) of the Department of Trade and Economic Development. Liability. Grantee agrees to indemnify and save and hold Grantor, its agents and employees harmless from any and all claims or causes of action arising from the performance ofthe Grant by Grantee or Grantee's agents or employees. This clause shall not be construed to bar any legal remedies Grantee may have for the Grantor's failure to fulfill its obligations pursuant to this Agreement. . . SPECIAL CONDITIONS FOR: Grant Number: CDAP~02-0207 -H-FY03 Project Title: St. Joe Development"LLC/Jenisys Engineered Products, Inc., DBA VICWEST 1. Funds will not be released until the following is submitted to the Grantor and approved: a) Redevelopment Agreement (Tax Increment Financing) b) Closing documents (Promissory Note) on the Industrial Development Bond. e) Incorporation documents for 5t.Joe Development, LLC. d) Executed Lease Agreement between St. Joe Development, LLC and Jenisys Engineered Products, inc., DBA VICWEST. 2. The Grantee may not request funds from the Grantor for disbursement to St. Joe Development, LLC until the Grantee has received invoices for equipment costs. The Grantee must request funds for equipment costs from the Grantor based on a cost- sharing ratio of 8 percent grant funds to 92 percent other funds. 3. The leveraged funds described in the approved Application must be used for the same purposes and under the same terms, rates, and conditions, as specified in the approved application, unless prior written concurrence is received from the Grantor. . 4. Grantee must secure from St. Joe Development, LLC the necessary documentation that all project funds have been used for the items and purposes stated in the Grant Application, prior to requesting grant closeout from the Grantor. 5. The Grantee shall enter into a Loan Agreement with St. Joe Development, LLC (hereafter "Borrower") for FORTY TWO HOUSAND DOLLARS ($42,000), to be used for the purposes, conditions and terms as stated in the approved Application, and may not be modified without prior written approval from the Grantor. The term of the loan will be fIVe years and the interest rate will be 4% for the term of the loan. Collateral shall be in the form of 2nd lien position on the overhead crane and personal guarantees of Bruce and Diane Gohman. 6. The Grantee must enter into a Loan Agreement with St. Joe Development, LLC. The Grantee's attorney must review Loan Agreements, promissory notes, security agreements, mortgages, guaranty or other documents,if any, considered necessary by the Grantee to secure the loan to ensure that they are valid, binding and enforceable. Special conditions 2,3,4,5 and 11 included in this Agreement must be incorporated into the Loan Agreement. A copy of the Loan Agreement, promissory note, and amortization schedule, and evidence of security filings, must be submitted to the Grantor for review prior to requesting funds. 7. Principal and interest payments from the loan to St. Joe Development, LLC must be used to establish and maintain a revolving loan fund. The Grantee must retain financial . control and decision-making authority regarding the use of the repayments from the loan. However, the Grantee may loan or grant money from its revolving loan fund to a regional development organization or to a state community-based development organization for capitalization of a regional or statewide revolving loan fund. The Grantee must notify the Grantor, in writing, prior to the release of funds to an . organization. The revolving loan fund policies and procedures must be consistent with the Minnesota Investment Fund Program requirements to further economic development in the community thereby creating or retaining permanent positions. 8. The Grantee may retain the repayment of the $42,000 of principal plus interest. The status of payments shall be reported on the progress reports. In the event the loan is not paid-in-full, the $42,000 principal and interest the Grantee retains will be reduced proportionally. 9. The Grantee must include job creation information in each progress report. This information must include: - permanent jobs created -hourly wage - date employee (s) hired - job title per job -hourly value of benefits - benefits 10. The Grantee must report on permanent job creation until the 7 FTE jobs are created, all paying $10.00 per hour or more in wages, exclusive of benefits. If Jenisys Engineered Products, Inc., DBA VICWEST fails to meet the job creation goal and wage level commitment by the end date of the grant period, January 31, 2005, the Grantee will be required to return to the Grantor all or a proportional share of the grant. Jenrsys Engineered Products, Inc., DBA VICWEST identified a base employment of36 FT/FTE employees in the Grant Application, which must be maintained through the end date of the grant period, in addition to the 7 FT/FTE new jobs created. . 11. The Grantor may not authorize disbursement of funds if there has been any adverse change in the- company's financial condition, organization, operations or their ability to repay the project financing. . . Grant Number: CDAP-02-0207-H-FY03 Project Title: St. Joe Development Corporation/Jenisys Engineered Products, Inc., DBA VICWEST Notice to Grantee You are required by Minnesota Statutes, Section 270.66, to provide your Minnesota tax identification number if you do business with the State of Minnesota. This information may be used in the enforcement of federal and state tax laws. Supplying these numbers could result in action to require you to file state tax returns and pay delinquentstate tax liabilities. This contract will not be approved unJess these numbers are provided. These numbers will be available to federal and state tax authorities and state personnel involved in the payment of state obligations. Minnesota Tax ID: 8031257 Federal Employer ID: 41-6008146 The Grantor and Grantee acknowledge their assent to this agreement and agree to be bound by its terms through their signatures entered below. GRANTEE: I have read and I agree STATE OF MINNESOTA by and to all ofthe above provisions through the Department of of th1S agreement. Traçte and Economic Development . By _ By Title Title Commissioner Date Date By ENCUMBERED: Title Department of Trade and Economic Date Development By Date Encumbered [Individual signing certifies that funds have been encumbered as required by Minnesota Statute 16A.] . stjoscph091002con.doc CITY OF ST. JOSEPH . RESOLUTION NO. 20'02-_ AUTHORIZING PARTICIPATION IN THE MINNESOTA INVESTMENT FUND BE IT RE80L VED that the City of 81. Joseph will act as the legal sponsor for the S1. Joe Development LLCNicwest project contained in the Business and Community Development Application submitted in August, 2002 and that the Mayor and City Administrator are hereby authorized to apply to the Department of Trade and EconomicDevelopment for funding of this project on behalf of St. Joe Development LLCNicwest. BE IT FURTHER RESOLVED that the City of St. Joseph has the legal authority to apply for financial assistance and the institutional, managerial and financial capability to ensure adequate construction, operation and maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of St. Joseph has notincurred any costs and has not entered into any written agreement to purchase property. BE IT FURTHER RESOLVED that the City of St. Joseph has not violated any Federal, State or local laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or'other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, St. Joseph may enter into an agreement with the State of Minnesota for the above referenced project and that . the City of S1. Joseph certifies that it will comply with all applicable laws and regulations as state in all contract agreements and described on the Compliance Section (page 7) of the Business and Community Development Application. AS APPLICABLE, BE IT FURTHER RESOLVED that the City of St. Joseph has obtained credit reports and credit information from St. Joe Development LLC and Bruce Gohman and Michael Gohman and no adverse findings or concerns regarding, but not limit-ed to tax liens, judgments, court actions and filings with state, federal and other regulatory agencies were identified. Failure to disclose such adverse information could result in revocation or other legal action. NOW, THEREFORE BE IT RESOLVED that the Mayor and City Administrator, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the City. I CERTIFY THAT the above resolution was adopted by the City of S1. Joseph City Council on September 19, 20D2. SIGNED WITNESSED --ì J ~.£ '--' ~ j 1-/f-6L '1,jf..()L - :~.-.(.( :/(-"c//._>{·-:;_,--A..~-{;{~~.:~k~'-~/· J ~~;7---;'-- j 0--:::>-" Mayor ./ Date City A'dministrator Date . . , MINNE'SOTA . . . INVESTMENT FUND IMPLEMENTATION GUIDELINES . February, 1999 A. INTRODUCTION . Funding for your project is provided with state funds appropriated by the Minnesota state legislature, under Minnesota Statutes 11618731, Minnesota Investment Fund (MIf) and rules governing Community Block Grants, Minnesota Rules Chapter 4300. Any questions that you have concerning your grant award should be directed to your Senior Loan Officer at the Department of Trade and Economic Development (DTED). B. AWARD OF THE GRAN}" You recently received a grant award letter signed by the commissioner of DTED. The purpose of the letter is to inform you that the grant was approved. Any project eligible expenditures made on or after the date of the grant award are eligible for reimbursement. C. GRANT AGREEMENT DTED's contract officer will send you 4 copies of the grant agreement. This is the legally binding document between the city, county or township and DTED, which sets forth the award amount of the project, the time period allowed and the conditions of the award. The grant agreement, by reference, incorporates the application. Please review this document closely, have the authorized officials execute the document and return all 4 copies to the contract officer specified on the cover letter: Once fully executed, you will receive an original. copy for your files. ' . D.IMPLEMENTATIONWORKSHOP The DTED Loan Officer that is assigned to your region will schedule a meeting with you and other pertinent city representatives to discuss the implementation of the grant. Information provided at this meeting will include reporting requirements, release of the grant funds, conditions of the grant agreement, loan documents and other grant management criteria specific to your project. This meeting should be held as soon as possible after the award of the grant. E. RELEASE OF FUNDSIDISBURSEMENTS Funds may not be released until the following has occured: a. Execution of the grant agreement by the city and DTED. b. Clearance of specified special conditions of the grant agreement. c. Submittal and approval of the loan agreement and security documents between you and the company. d. Submittal of a payment request form. This form should be directed to your loan officer and it can be faxed to 651-296-5287. . Payments are processed on a weekly basis. If your payment request is received by noon on Wednesday, it will be processed that week. You should receive a check within one week. . . F. REPORTING REQUIREMENTS . progress report must be submitted annually until the project is completed. The report will be due on January 25 for the period ending December 31. It is imperative that these reports be completed correctly and submitted in a timely manner. Some projects may require more frequent reporting. In this case, the grant agreement will spell out the terms of the reporting requirement. When the jobs are created at the wage levels committed to by the company and the grant as well as the leveraged funds have been put into the project and other conditions of the grant agreement are completed, the project is considered complete. If this occurs at any time other than the end of the reporting period (December 31) you must submit a fmal progress report within 30 days after project completion. The loan officer will then administratively close the grant file. G. PROJECT CHANGES During the implementation of the grant, a situation may arise that requires a change to the approved project or budget. Before any program change is made you must contact your loan officer to request the change. In most cases, the loan officer will ask that you submit a letter stating the nature and justification for the proposed change You will be notified in writing of the approval (Grant Adjustment Notice) or disapproval of the request. H. GRANT TERMINATION egrant may be tenninated prior to the ending date of the ;ant agreement under the grant contract termination clause. Termination may occur under two different methods. 1. Termination for Cause. DTED may tenninate any grant in whole or in part at any time before the . date of completion, whenever it is determined that the grantee fails to comply with the conditions of the grant. DTED will promptly notify the grantee in writing of the determination the reasons for the termination and the effective date. Payments made to grantees or recoveries made by DTED under grants terminated for cause shall be in accord with the legal rights and liabilities of the parties. 2. Termination for Convenience. DTED or the city may tenninate grants in whole or in part when both parties agree that the continuation of the project would not produce beneficial results. The parties shall agree upon the termination conditions including the effective date and, in the case of partial terminations, the portion to be terminated. The grantee shall not incur new obligations for the terminated potion after the effective date and shall cancel as many outstanding obligations as possible. DTED will allow full credit to the city for the state share of the noncancellable obligations properly incurred by the city prior to the termination. I. RECORD RETENTION You are responsible for retention of all fmanciaI records, supporting documents and other records pertinent to . grant program for a period of three years from the date of the submission of the fmal progress report. J. AUDIT Your year end auditmust include documentation showing the receipt and expenditure of grant funds. This aud1. must be submitted to your DTED loan officer within 30 days after your receipt. K. DTED ROLE Administration of the Minnesota Investment Fund involves many aspects. The three areas that affect you the most are: 1.) provision of assistance, 2.)monitoring of performance; and 3.)compliance and enforcement of applicable state laws. 1.) Ongoing assistance through training sessions, materials and as needed, meetings to discuss the unique situations of the grant is available to you through you DTED loan officer. 2.) Monitoring will occur throughout the life of the grant in the form of onsite visits, correspondence, review of progress reports and phone conversations. Onsite visits will concentrate on record keeping, compliance with state regulations, rate of progress and fiscal management. 3.) Enforcement is an ongoing activity that begins with the language of the assurances in the application. By providing you with assistance when needed and by monitoring project activities, DTED expects that the number of incidences where enforcement measures are necessary will be rare, especially when ongoing dialogue between you and DYED exists. Enforcement measures range from issuance of formal citations, temporary suspension of payments, required' remedial action, termination of grant agreements . and request for return of funds. . These areas have one common purpose: to provide assistance to help you successfully implement the project. DTED strongly recommends and encourages questions whenever grantees are uncertain of program requirements. L. REVOLVING LOAN FUNDS Policies and procedures for implementation of your Revolving Loan Fund must be established per DTED guidelines. This information must be kept on file. These guidelines may not be changed or amended without approval of the DTED Senior Loan Officer. M. RECORD KEEPING FORMAT Files should be maintained for the following: Application: a. Application. b. Amendments and revisions to the application, if any. c. Correspondence. . Grant Agreement: a. Original signed grant .agreement, requests for project changes, Grant Adjustment, Notices. . b. Payment requests. c. Progress reports and any. DIED correspondence. regarding.:the-.progress reports. d. Contracts with implemenring agencies if different from the grantee. Loan Documentation: a. Loan Agreement. b. Promissory :J;lote; c. Amortiµtion schedule. d. Security documentation. e. Expenditure documentation from the business on the use of MIF fimds. f. Expenditure documentation from the business on leverage funds. g. Documentation of loan repayments. MonitoringllnspectionFile: a. Monitoring correspondence. Audit: a. Audit report. Closeout: a. Closeout Notification from DTED. . . . Revolving Loan Fund Policies and 'Procedur~ General Correspondence ~ . · MEMORANDUM Date: November 4,2002 To: Honorable Mayor Hosch and Members of the City Council Prom: JudyWeyrens ~ Re: Lot Split Request '~., ! At the time of completing the annexation for the SE Utility extension, it was noticed that a portion of 88th Avenue was never dedicated to the Township. The following map illustrates the property that is affected. The black area indicates the portion of the parcel that is actually 88th Avenue. The area cross hatched indicated the remaining property that is owned byK & L Properties. K & L Property requested that the City assist in resolving this matter as part of the annexatiòn. Therefore, the City will need to accept the Quit Claim Deed accepting a portion of 88th Avenue and allowing the property owner to attach the remaining property to Lot 1 Block 1 K & L Addition. The total parcel iti question is .77 acres. · · . 1iIP'IIII1IIPW.............,... ¡ ~..·_··.....w.w._.~.~. - ............-................-..........-..-.......... 2 1 ----wwwwarw.."........,..............."-"1 7 ____________________::~w._- ~--..w ..----------- 1"=> 1 1 \Þc° F COu Ivì'y 4 5 en ~ I'- 1"=> f?O~O '<t 1 N Sìt. ""'-1& f?/Gf.¡ff?/I¡S C ""</.." 47.35 o ¡:- t1P (¡II¡ ì ..,,;::' <:·::·::.:~S ..q ,.. ,.. f.¡, 7</.2< p(..q /Gf.¡J.r 1 ·50 II¡O ..q,.. ~ '5 '" I'- \ 0 ~ 57</. . ~ '<t N R· 716.20 ,6..24°47'12" L· 309.83 ,..,..,..,..,..,..,.., '. 0 '- 550 ............... 80 LANCER STREET E LINE OF NW1/4 SE1/4 500 2 100 /NORTH PLAT BEARING 1 N ~ NX '<t N 140.00 246.00 227.09 213.00 .xed inID tho City of St. Jooeph as part of tho W ro j oct. 358,29 ~ ,stQuartBrŒll2SWV4) and the w.st Half of S 82° 19'56" E Z ;ection 11, Township 124 North, Range 29 West, PLAT BEARING W 0 ,jow as the TractA, TœctB, TractC, TractD, 0 > B 0 0 I'- I'- <{ E LINE OF . 'ION, a.ccording tD U:te recorded plat 1hereof on EY2 SW1/ 4 :r: ÚJe Stsams County ß"""nJeL LOT 1 f- BLK 1 B<Cording tD the reconJed plAt tharoof on file and CO ST. JOSEPH BUSINESS PARK mB County Recor:der. C CO 0 CO cribed ìn Document Number BOOB67, on file and N I'- rru County Recorder de~ribed as foUows: <D line of Block 2, K AND L PROPERTIES I') "ùed plat tbereof on file and of record in ¡¡'e CO , RESOLUTION FOR ORDERLY ANNEXATION · 1. The Towriship ofSt. Joseph arid the City of St.. Joseph have entered into an Orderly Annexation Agreementapproved by the Municipal Board February 6, 1998 as OA-524, and, pursuant to Section 7, Subdivision B, Paragraph 3, states if the owners of 100% of the parcels of property in the affected area have petitioned to annex, the City Council will, as an agenda item at their next regular meeting, review the petition for consideration of annexation. 2. The City Clerk! Administrator received a petition for annexation on August 22, 2002 signed by the property owners of title for the fo11owing described property, a11 of which are governed by the OA Agreement. See attached legal description (Exhibit "A") 3. The City Council agrees to reimburse the Township pursuant to Minnesota Statutes 414.036 and Section 4 of the OA Agreement, for the taxes to be co11ected on this property according to the following schedule: 2004 60% 2005 '50% 2006 40% 2007 30% 2008 20% In the year 2009 and every year thereafter, a11 pertinent tax revenue will be the property of the City. · 4. Upon al1!lexation the property shall be zoned as R-1 Single Family, subject to the requirements according to City Ordinance No. 52 and future amendments to such Zoning Ordinance. 5. The OA agreement states the Town and City mutua11y agree and state that this Joint Resolution and Agreement sets forth all the conditions for annexation of the areas designated, and that no consideration by the Municipal Board is necessary. The Board may review and comment, but sha11, within thirty (30) days, order the annexation in accordance with the terms of this Joint Resolution. Approved by the City of St. Joseph this day of ,2002. (seal) Larry Hosch ATTEST: Mayor Judy Weyrens · Administrator/Clerk Approved by the Tovmship of St. Joseph this of ,2002. · Jerome Salzer Township Supervisor ATTEST: Anna Reischl Township Clerk · · 08/22/2002 16:04 ARCON DEVELOPMENT ~ 13203630342 NO. 390 [;1002 _. i - ; .' West1Nood Professional Services, Inc. '" I PLANNING. ENGINEr¡:RIMG .5UItVE1'IIiG I· . I 370112th Strl1Ct NOrth ~206 St. Cloud. MN ~ Phonç:~'S F~32.~~31 Toll free: 1.æQ.27I).94ØS E-majl;~ps.COI'/I sr. CLOUD : March 20~ 2002 1WIN cm~ BRAJNERÞ ¡ LEGAL DESCRIPTION FOR PROPOSBD,.ANNExA.TION TO THE CITY OF ST. JOS~ (Heim and Bechtold Sites) : The land referred to is situated in the State ,ofMmnesota, County of Steams~ and is descnDed ~ fonows: . . ! . , , , ., : . , The Southeast Quarter of the Southwest ~~the Southwest Quarter of the Southeast Quaiter, and 'the Southeast QuarteroftheSôutheast QUarter of Section 1St Township 124 No~ Rang~ 29 West, less and except the South 33 feet :of Said Soutb.èast Quarter 'of the, Southeast Quarter: lying east.ofSteams County Road 121~ and ~;less and except the North 208.71 feet of1he : . South. 241. 71 feet of the East 521.77 of said SoUtheast Quarter of the Southeast Quarter. , . . : And : Th~ Northwest Quarter-of the Northwest Qum;ter of Section 72, Township 124- North, Range ~9 West less and except thatpart of said Northwest Quarter of the Northwest Quarter that lies " southwesterly of Interstate No. 94~ ,said highway being more particularly identified as Parcel ~4~ STATE IßGHWAY RIGHT OF WAY PLAT NO. 73-20~ according to the plat tbereo4 on file and of record in the Office of the County Recòrder, Steams County, Minnesota. Less and except Parcel 34, said STATE IDGHW AYRIGHT ÒF WAY PLAT NO. 73-20. : And The Northeast Quarter of the Northwest Quarter and the Northwest QUarter of the Northeast . Quarter of Section 22, Township 124 North, Range 29 West less ,and except that partdescn"b~ as follows: Beginning at the southeast comer of said Northeast Quarter of the Northwest Quarter; thence South 89 degrees 52 minutes 50 seconds W~ assumed bearing, along the south line of said Northeast Quarter of the Northwest 'Quarter, 144.45 feet; thence North 00 degrees 27 minutes 22 seconds ~ parallel with the east line of said Northeast Quarter of the NorthweSt Quarter. 486.29 feet; thence South 83 degrees ~5minutes 51 seconds East 1055.93 feet to th~ centerline of a township road; thence South 08 degrees 36 minutes 49 seconds West, along s~d centerline, 364.67 feet to the south line of 'the said Northwest Quarter of the Northeast Quart:er; . thence South. 89 degrées 29 minutes 10 seconds West along last :mentioned south line, 854.19 feet to the point of beginning. : . , ~igningthe I'\.m,ø'eioœy..sim:e '9; 08/22/2002 16:04 RRCON DEVELOPMENT ~ 13203630342 NO. 390 [;1003 ~ . That part of the Southwest Quarter of the Northwest Quarter of Section 22, Township 124 North, Range 29 West lying northeasterly of the northeasterly right of way line of Interstate Highway No. 94 as delineated on STATE IDGHW A Y RIGHT OF WAY PLAT No. 73~20, a. duly : recorded plat on file and of record in Office offue County Recorder, Steams County. Minnesota. And The Northeast Quarter oftM Northeast Quarter òfSection 22, Township 124 North, Range 29 West, excepting therefrom the following two patce1s: 1 Exception No.1: All that part oftb.e Northèast'Quarrer of the Northeast Quarter of : Section 22, Township 124 No~ Range 29 West, described. as fono~: Commencing at the : Northeast corner of said Section 22; thence in :a Westerly direction a10ng the North line of said Section 22 a distance of 160 feet to the point ofbevnninE of1b.e tract to be ,descnõed; thence ~ continuing in a Westerly directiou'·a1ongthe North line of said Section 22 a distance of272.9:teet to the point of intmection of said line"Wi1h the Northeasterly right of way line of County Aid Road No. 121; thence South in a straight line to be centerline of said: County Aid Road No. 121; thence in a Southeasterly direction along the said centerline of County Aid Road No. 121, a : distance of252 feet; thence in a Easterly direCtion, along a. line paIanel to and 134.65 feet ; Southerly of the North line said Section 22 to:the Northeasterly right of way line of said County . Aid Road No. 121; thence in a Northerly direction along a line perpendicular to the North line of said Section 22 a. distance of 134.65 feet toJhe point ofbeginning of the tract being descrlbe4- Exception No.2: That part of the Northeast Quarter of the Northeast Quarter of S~on 22, Township 124 North, Range 29 w~ described as follows: Beginning at the Northeast ~ corner of said Section 22; thence West along the North line of said Section 22, a dístance of 160 feet; thence South 167.65 feet to the centerline of-County Road No. 121 (formerly County ~d Road No. 34); thence Southeasterly and along the'centerline of County Road No. 121, a distance of282.70 feet to the point of intersection of the centerline of said County Road 121 and the ~ line of said 'Section 22, thence North along the East line of said Section 22, a distance of 37l.80 feet to the point of beginning. ' And ' That part of the Sou1h Half of the Northeast QUarter of Section ~ Township 124 North, Range 29 West, lying eagt,ofthe centerline of Jade R03d. And That part ofilie Southwest Quarter ofilie Northwest Quarter ofSectíon 23. Township 124 North, Range 29 West, lying west of County Road 121, except that part thereofdescn"bed as folloV{s: Commencing at the Northwest comer of said Southwest Quarter of the Northwest Quarter of said . ! Section 23; thence East along the North lfue of said Southwest Quarter of the Northwest ,Quarter 08/22/2002 16:04 ARCON DEVELOPMENT ~ 13203630342 NO. 390 [;1004 . - : .; I I ; . a distance of355.85 feet to the point of intersection of the North line of said Southwest.Quarter of the Northwest Quarter and the centerline of County Road 121, which is 1he point of I beginning; thence Southeastedy alongtbe oenterline of County Road 121, a. distance of 165 f~t; . ' thence at right angles Southwesterly a distance of264 feet; thence at right angles Northwesterly a distance of256.60 feet to the North line ofsaìdSouthwest Quarter of the Northwest Quarter; thence East along the North 1ine of said. Southwest Quarter of Northwest Quarter to the point ?f beginning. And , That part of the South Half of Section 22, TownShip 124 North, Range 29 West, lying east of;'the centerline ofJa.de Road, lýingnorth oftheuorthrigbt ofway1ine of Interstate Highway 1-94,iand lying north and west of the Sank River. : And : That part ~fthe West Half of the So*est ~er ofSecûon 23, Township; 124 North, Ra#ge 29 West, lying northwesterly oftbe SaukRiver. . . : . , , , , , ~ : ; , : . : · NOTICE OF PUBLIC HEARING ON PROPOSED BUSINESS ASSISTANCE POLICY - CITY OF ST. JOSEPH Notice is hereby given that the City of St. Joseph City Council will conduct a public hearing on Thursday, November 7, 2002 at 7:00 p.m. to accept input on a proposed "Business Assistance (Subsidy) Policy", The proposed policy includes definitions, eligible business assistance uses, defines terms of an assistance agreement, identifies the process for business assistance and required reporting. The policy is proposed in accordance with Minnesota Statutes, Sections 116J.993 through 116J.995. A draft copy of the proposed Business Assistance Policy, is available for public inspection from 8:00 a.m. to 5:00 p.m., Monday through Friday, at the City Hall office in the City. At the time and place fixed for the Public Hearing, the City Council of the City will give all persons who appear at the hearing an opportunity to express their views with respect to the policy In addition, interested persons may file written comments respecting the proposal with the Administrator-Clerk at or prior to said public hearing. Dated this 22nd day of October, 2002. (BY ORDER OF THE CITY COUNCIL) · By Is/) Judv Wevrens City Administrator-Clerk · · ity of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-7201 Fax: 363-0342 DATE: October 23, 2002 CLERK! MEMO TO: Mayor Hosch, Councif Members, City Administrator Weyrens ' ADMINISTRATOR J;J,~et='Foust & cy~~~mith-Strack, Municipal Development Group Judy Weyrens FROM: MAYOR RE: Business Assistance (Subsidy) Policy Update Larry J. Hosch Background COUNCILORS The Minnesota Legislature in 2000 amended the business assistance (subsidy) statute (116J.993-99S) with respect to minimum wage floor requirements. Session laws require a Bob Loso specific wage floor dollar amount or a formula which results in a specific dollar amount. Cory Ehlert Implementation standards allow cities with business subsidy policies in effect prior to the close Kyle Schneider , of 1999 until 2003. Alan Rassier To those ends the EOA has reviewed and formulated suggested updates to the City of St. Joseph Business Assistance Policy. The proposed policy includes a formula which results in a specific wage floor dollar amount, specific requirements for business assistance agreements, a description of the business assistance process and reporting requirements. · A survey of area communities indicates wage floors of: Avon: No wage floor or business assistance guidelines Cold Spring: Each project is evaluated on a case-by-case basis Rockville: No wage floor or business assistance guidelines Sauk Rapids: Wage floor$12.25/hoUr, excluding benefits Sartell: Wage floor $13.25/hour, including benefits (adopted July, 2002) Waite Park: No response St. Joseph, proposed: No less than 100% of the most current median wage for the applicable general occupation classification within the St Cloud Metropolitan Statistical Area. Median wages in the St. Cloud MSA are itemized in the attached table and available for review at: www.mnworkforcecenter.orgllmi/salaryls l/m-'-. detail/2702006980code.htm Copies of the previous and proposed Business Assistance Policies are attached for your information and comparison. The City Attorney has reviewed and approved the proposed policy. A public hearing is required to update the policy and has been scheduled and published/posted according to legal requirements. A copy of the public hearing notice is also attached. In conjunction with the updating of the Business Assistance Policy, the EDA also reviewed and formulated suggested updates for the TIF Rating and Analysis Form. The form is a tool used to · gauge the effectiveness and appropriateness for the proposed use of tax increment financing. 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E :5 L; 0 ~ û.í ::> (J) ~ ::¡ ro c: :ë ~ u - .sa "'C 32 en 'Ë 16 (,) c: ïi5 E E -ê 16 16 f!.! CD "'C c: W ro e ..sf ::> e 0 'S 16 IE ro c:: û.í e co ~ ::; (,) ::> 0 0 Q) "'C Q) Q) 0 Q) 0 .= 0 0 :::iE m Ü « :.:ï () -' w « :r: :r: a. u.. m a. en 0 u.. Ü c: a. en CITY OF ST. JOSEPH. 21 First Avenue NW Business Subsidy Poticy P.O. Box 668, City of St. Joseph, Minnesota St. Joseph, MN 56374 (320) 363-720 I This -Poiicy is adopted for purposes of the Business Subsidies Act (the UAct"), which is Fax: 363-0342 Minnesota Statutes, Section 116J.993 to 116J.99S. Terms used in this Policy are Ilk intended to have the same meaning as used in the Act, and this Policy shall apply only with respect to subsidies granted under the Act if and to the extent required thereby. While it is recognized that the creation of good paying jobs is a desirable goal that MAYOR benefits the community, it must also be recognized that not alf projects assisted with Kenneth J. Hiemenz subsidies derive their public purpose and importance solely through job creation. In addition, the imposition of high job creation requirements and high wage level may be unrealistíc and counter-productíve in the face of larger economic forces and the financial CLERK! and competitive circumstances of an individual business. AIJMINISTlUTOH Cari Schmiùt With respect to subsidies, the determinatíon of the number of Jobs to be created and the wage level thereof shall be guided by the following principals and criteria: COUNCILORS 1} Each project shall be evaluated in a case-by-case, recognizing its importance Bob Loso and benefit to the community from all perspectives, including created and Cory Ehlert Ken Twit retained employment positions. . Mary Niedenfuer 2) If a particular project does hot ínvoive the creation of jobs, but is nonetheless found to be worthy of support and subsidy, it may be appr~ved withòut any specific job or wage goals, as may be permitted by applicable law. 3} In cases were the objective is the retention of existing jobs, the recipient of the subsidy shall be required to provide reasonable demonstrable evidence that the loss of those jobs is imminent. 4) The setting of wage and job goals must be sensitive to prevailîng wage rates, local economic conditions, extemal economic forces over which neither the grantor nor the recipient of the subsidy has control, the individual financial resources of the recipient and the competitive environment in which the recipient's business exists. 5) Because it is not possible to antidpate every type of project which may in its context and time present desirable community buildíng or preservation goals and objectives, the governing body must retain the right in its discretion to approve projects and subsidies which may vary from the principles and criteria of this Policy. Adopted b~'~~ ~~~MII\;:Q . Date of Adoption: \ 0 - ð- \ - C\ ~ Date of Public Hearing: \ 0 - d- \ - ~~ . PROPOSED BUSINESS ASSISTANCE POLICY CITY OF ST. JOSEPH, MINNESOTA Section 1: Purpose The purpose of this policy is to establish the City's standards with regard to business assistance. The City supports the concept of public/private partnerships as a means of: encouraging continued economic diversity; maintaining a viable tax base; expanding existing business and industry; attracting quality and compatible business and industry; enhancing and retaining employment opportunities; and, maximizing the return on municipal investments such as infrastructure, utilities and services. The standards herein are required by and in compliance with Minnesota Statutes 116J.993- 995 as amended. Section 2: Definitions For the purposes of this policy, terms herein not specifically defined shall have the meanings given to them in MN St. 116J993. A. Benefit Date means the date that the recipient receives the business assistance (e.g. when equipment put into service) (e.g. when improvements are finished or a business occupies the property). . B. Business Assistance means a state or local government agency grant, contribution or personal property, real property, infrastructure, the principal amountof §i loan at rates below those commercially available to the recipient, any reduction or deferral, of any tax or any fee, any financial guarantees or any preferential use, of government facilities given to a business. Exceptions to this standard include those identified in MN. Stat. 116J.993, Subd. 3 items 1-18. Section 3: Elioible Business Assistance Uses The City may consider business assistance to support private development, in , circumstances where the proposed project meets a minimum of one of the following uses and new full-time equivalent positions are paid no less than 100% of the median wage for the applicable general occupation classification within the St. Cloud Metropolitan Statistical Area, as defined by the Minnesota Workforce Center's most current report. A. To redevelop blighted or under-utilized areas of the community. B. To encourage redevelopment in the City's commercial and industrial areas to stimulate high levels of property maintenance and private reinvestment in those areas. . C. In conjunction with another business assistance use as provided for in this section to increase the tax base. DRAFT - Page 1 Municipal Development Group, 2002 D. To retain jobs wherein job loss is imminent and demonstrable. · E. To increase the number and diversity of the employment base. F. To encourage additional unsubsidized private development in the area. G. To offset increased costs of redevelopment (Le. contaminated site clean-up), over and above those costs that a developer would normally incur. H. To facilitate the development process and to achieve development on sites whièh would not be developed without this assistance. I. To meet other uses of public policy including promotion of quality urban design, quality architectural design, energy conservation, decreasing the capital and operating costs of local government, etc. Section 4: Assistance Aqreement A. A recipient of a business assistance must enter into an agreement with the grantor of the assistance that includes: 1. The amount and type of assistance. The type of district if assistance is tax increment financing. A list of financial assistance by all grantors for the.project. 2. A statement(s) of public purpose (from Section 3), including a · statement of why the assistance is needed. 3. Goals for the assistance, including but not limited to, wage goals for the number of full time equivalent jobs created or retained within two years of the benefit date. 4. A statement as to the recipient's obligation if the recipient does not fulfill the agreement. At a minimum the agreement must require a recipient failing to meet assistance agreement goals to pay back the assistance plus interest to the grantor provided that repayment may be prorated to reflect partial fulfillment of goals. 5. The name and address of the recipient (and parent corporation where applicable) and, a description of the financial obligation of the recipient if the goals are not met. 6. A commitment to continue operations at the site where the assistance is used for at least five (5) years after the benefit date. 7. A statement as to the proposed project's compliance with the City's Comprehensive Plan. 8. A statement as to the recipient's annual reporting requirements. B. Business subsidies in the form of grants must be structured as forgivable loans. Business subsidies not structured as a forgivable loans, must include a statement as to the fair market value of the assistance to the recipient, including · the value of conveying property at less than a fair market price or other in-kind benefits to the recipient. DRAFT - Page 2 Municipal Development Group, 2002 · C. If a business assistance benefits more than one recipient, the grantor must assign a proportion of the business assistance to each recipient that signs a assistance agreement. D. All grantors and recipients must be authorized to execute the assistance agreement and the agreement must be executed. Section 5: Process A. As soon as possible development prospects seeking a business assistance should meet with EDA staff members to discuss the project, the public purpose for the assistance, proposed uses of the assistance, why the assistance is needed, goals for the assistance issuance and, materials required to process the request for assistance (e.g. historical and projected financial reports, proposed project financing including a demonstrable gap, evidence of ownership of property where applicable, appraisals, site information, the ability of the recipient to repay the assistance if goals are not achieved and other information deemed necessary to process the request). B. The EDA shall consider evaluate and make a recommendation to the City Council regarding a request for business assistance. C. If the amount of the requested assistance exceeds $100,000 the City shall hold · a public hearing before granting or denying the request. D. The City and the recipient shall enter into a Business Assistance Agreement. Section 6: Reports A. Reports by Recipients to Grantors. A recipient shall report information regarding goals and results for two years after the benefit date or until ,the goals are met, whichever is later. If goals are not met, the recipient must continue to provide information on the assistance until the assistance is repaid. The information must be filed on forms provided by the grantor and filed with the ,grantor no later than March first of each year and within 30 days after the deadline for meeting job and wage goals. If the recipient does not submit its report, the local government unit shall mail the recipient a warning within one week of the required filing date. If within 14 days a report is not provided, the recipient shall pay the grantor a penalty of $100 foreach subsequent day the report is not filed to a maximum of $1,000. B. Reports by the· Grantor to the State. The City shall file a report by April first of each year with the State Department of Trade and Economic Development regardless of whether or not the City has awarded any business subsidies. · DRAFT - Page 3 Municipal Development Group, 2002 NOTICE OF PUBLIC HEARING ON PROPOSED BUSINESS ASSISTANCE · POLICY - CITY OF ST. JOSEPH Notice is hereby given that the City of St. Joseph City Council will conduct a public hearing on Thursday, November 7,2002 at 7:00 p.m. to accept input on a proposed "Business Assistance (Subsidy) Policy". The proposed policy includes definitions, eligible business assistance uses, defines terms of an assistance agreement, identifies the process for business assistance and required reporting. The policy is proposed in accordance with Minnesota Statutes, Sections 116J.993 through 116J.995. A draft copy of the proposed Business Assistance Policy, is available for public inspection from 8:00 a.m. to 5:00 p.m., Monday through Friday, at the City Hall office in the City. At the time and place fixed for the Public Hearing, the City Council of the City will give all persons who appear at the hearing an opportunity to express their views with respect to the policy In addition, interested persons may file written comments respecting the proposal with the Administrator-Clerk at or prior to said public hearing. Dated this 22nd day of October, 2002. (BY ORDER OF THE CITY COUNCIL) By /s/) Judy Weyrens · City Administrator-Clerk · · Attachment B PROPOSED TAX INCREMENT FINANCING Rating & Analysis 1. Ratio of Private to Public Investment in the Project: Private FundslTIF Score: $ Private Investment $5:1 5 $ TIF/Public Investment 4:1 4 $ Ratio of Private /Public Financing 3:1 3 2:1 2 Below 2:1 1 2. Jobs created and retained in the City: # Jobs created/retained Score: Jobs created in 8t. Joseph as a result of the project. 26+ 5 - 11-25 4 Jobs retained in St. Joseph as a result of the project. 6-10 3 - 1-5 2 Total number of jobs created and retained. None 1 - · 3. Pay Level of Jobs: Job Classification Wal!e % of Median Class Wal!e* Score:** Average Score: *** * Median Wage for Job Classifications is defmed as the median wage for the applicable overall job classification in the St. Cloud Metropolitan Statistical Area as identified by the Minnesota Workforce Center's most current report. **Score Calculation (for each iob classification): 111 % of median wage for job classification or greater = 5 101 -110% of median wage for job classification = 4 100% of the median wage for job classification = 3 90 - 99% of the median wage for job classification = 2 Less than 89% of median wage for job classification = 0 · *** The average score of all job classifications shall be used as the overall score for this category. 4. Increase in Estimated Market Value: . Before/After Development Score $ Estimate market value of site after development 1 :5 5 1:4 4 $ Estimated market value of site before development 1:3 3 1:2 2 Ratio of value before/after development 1: 1 1 1:<1 0 5. Will the proposed project redevelop a previously contaminated or environmentally cballenged site; redevelop a bligbted or underutilized parcel; or, preserve/promote historical features of existing buildings? _ Yes (5 points) _ No (Zero points) 6. Is the proposed project consistent with the City's long term development and redevelopment guidelines as contained in the City's Comprehensive Plan? _ Yes (5 points) _ No (Zero points) 7. Does the Developer agre'e to pay-as-you-go financing? . _ Yes (5 points) _ No (Zero points) 8. Is there a demonstrated need for the commercial/industrial development within the City of St. Joseph? _ Yes (5 points) _ No (Zero points) CALCULATION OF OVERALL SCORE: Total Points Scored I 8 = average score. S = Excellent, 4= Very Good, 3 = Average, 4 = Below Average, S = Fail . . ~. MUNICIPAL DEVELOPMENT GROUP, INC. Date: November 1, 2002 Memo To: Mayor Hosch, City Council Members City Administrator Judy Weyrens From: Joanne Foust and Cynthia Smith-Strack - Municipal Development Group, Inc. RE: Spring Green Lawn Service Expansion Requests: Spring Green Lawn Service requests approval of a site and building plan for the construction of a 1,200 square foot office addition on the east side of their current facility as well as a 1,125 square foot warehouse addition on the north side of their building. The building is located west of County Road 133 and north of Elm Street on Lot1, Block 5 in St. Joseph Business Park (Buettner Business Park). Background Review: The Planning Commission has reviewed the request as it relates to the zoning ordinance and has made the following findings: . 1. Permitted Use: Industrial research laboratories, warehousing and wholesale or distributor storage and distrib-ution of non-hazardous materials are permitted uses within the Light Industrial District (Section 52.23, Subd. 2) 2. Setbacks: Proposed building setbacks exceed the required 30 feet per side, abutting a corner and 20 foot rear yard setback (proposed 50 foot rear yard setback). 3. Height: The proposed building height of 24 feet conforms with zoning requirements which limit the height to 55 feet (Section 52.24, Subd. 7). 4. Exterior Finish: Section 52.23, Subd. 8, required all building to have an exterior finish design and materials approved by the Planning Commission prior to issuance of a building permit. The plans indicate that the walls facing the streets (Elm and Co. Road 133) are 1,120 square feet. 21.4% of this area or 240 square feet will contain brick. An additional 8% or 96 square feet will be glass windows. The balance of the building's façade will match the existing building's lap siding. A shingled roof is proposed on the office addition to match the existing office. A metal roof is proposed for the warehouse addition, again to match the existing warehouse space. The Planning Commission approved of the proposed exterior finishes. 5. Fencing - Section 56.4 of the Zoning Ordinance allows for the installation of non-rust material chain link fences up to 8' in height. No fences are proposed. 6. Parking: Section 52.14, Subd. 5 b or the Ordinance requires, "Such parking lots shall be constructed and maintained in a useable condition with a hard surface consisting of concrete, bituminous, pavement or paver stone designed to drain and dispose of surface water... Subd. 5 e states, Plans for construction of any such parking lot must be approved by the Planning . Commission before construction is started...." The site plan includes a new parking lot to be 25562 Willow Lane. New Prague. MN 56071. (952) 758-7399. Fax: (952) 758-3711. rjfoust@bevcomm.net constructed on the east side of the building with an additi€>nal curb cut entrance on to Elm Street. Parking spaces will be 10' x 15' and the drive will be 27' wide. · Section 52.14 identifies the required number of parking spaces. 12 spaces are required for Spring Green with the addition. The site plan depicts 15 spaces, which exceeds the requirement. The Planning Commission has recommended approval of the parking plan with a 30-foot concrete apron leading into the parking lot as well as the parking spaces being constructed with concrete. The driving area behind the parking spaces would be class 2 gravel. 7. Loading berths: One loading berth is required for buildings 5,000 to 15,000 square feet in size. The left elevation drawing illustrates one additional exterior door on the west side of the building. Three drive in doors exist. 8. Topo/Drainage: A storm water pond exists on the north side of the property. The City Engineer and property owner are working together to finalize the drainage from the new parking lot. The Planning Commission has recommended approval contingent upon approval of the drainage plan by the City Engineer. 9. Landscaping: The site plan illustrates plantings along the east side of the building. There are a number of existing trees along County Road 133. Additional trees, to meet the required 35-foot spacing, are proposed. 10. Trash Enclosures: Spring Green has indicated they will include a storage bin for mulch and other landscape materials. Grass clippings will also be stored inside a sealed container. The Planning Commission has reviewed these plans and recommends approval. The EDA has also reviewed the building and site plans as they relate to the Protective Covenants for the Business Park. The EDA has found all items to be in compliance with further review of · footings/foundation plans occurring. The Covenants are reviewed and enforced by the EDA and private owners within the Park. Çity Council action is based on the Zoning Ordinance requirements and cannot be based on the covenants. - Recommendation: The Planning Commission recommends approval of the site and building plan conditioned upon: 1. Improvement of the parking lot with an acceptable hard surface (concrete, bituminous, pavement or paver stone, designed to drian and dispose of surface water) from Elm Street north 30 feet and in parking spaces. 2. Appropriate screening of the proposed storage bin, which will house landscape materials. 3. Submittal of a drainage plan for the new parking lot and approval by the City Engineer. 4. Unless the grass clippings are in a contained sealed area, they not be permitted to be stored on site. The developer has agreed with the above conditions. Action: A MOTION to conditionally approve the building and site plans is in order. · 25562 Willow Lane. New Prague, MN 56071. (952) 758-7399 . Fax: (952) 758·3711e rjfoust@bevcomm.net DRAFT October 15, 2002 Page 1 of 1 . Pursuant to due call and notice thereof, the Planning Commission for the City Council met in special session on Tuesday, October 15, 2002 at 6:30 PM in the St. Joseph City Hall. Members Present: Chair Gary Utsch. Commissioners S. Kathleen Kalinowski, Mike Deutz. Marge Lesnick. Council Liaison AI Rassier. Administrator I Clerk JudyWeyrens. City Representatives Present: Comprehensive Plan consultants Joanne Foust and Cynthia Smith-Strack. Others Present: Gary Hawkins. SprinoGreen - Site Plan Approval: Gary Hawkins of Spring Green appeared before the Planning , Commission for reconsideration of a development plan to expand his existing facility located on 15th Avenue NE. Weyrens presented the Commissioners with a document detailing the outstanding issues. The issue and resolution follows: ISSUE REQUIREMENT RESOl,.UTION Outside storage of The Public Works Director is The property owner has met with vegetative material requesting that all yard waste be the Public Works Director and have placed in a self contained storage bin. agreed to place all yard waste into a concrete container. The material Reason for request: Due to the will either be hauled off site proximity to the storm water pond. annually or used as fertilizer. grass clippings or other debris that may contain pesticides could leach - into the ground or be washed into the . pond and contaminate the water table. - Drainage The Planning Commission did not The City Engineer will be meeting have a drainage plan for the with the property owner to review proposed addition, nor did the City drainage. but indicated that the Engineer submit a letter of approval drainage, at least in part, could flow for the site plan. to the swayle located on the rear of the property. Drainage Request: The property owner is requesting to drain the property afterconstru,ction to the swalye locàtedin the rear of the property. The swayle will carry the water to the storm pond. Parking Lot Area The Planning Commission reviewed -7 Require pavement of the entire the St. Joseph Code of Ordinances area. regarding parking lot standards. The '-7 Require paving of the area property owner is requesting to limit abutting the building and a 30 paving to the parking area abutting foot approach from 15th Avenue the building and a small approach NE. from 15th Avenue SE. -7 Waive the parking lot requirements until the property is developed further. The Planning Commission concurred the only outstanding issue for discussion is the amount of parking . area required to be paved. Utsch questioned if the entire parking area constructed in phase one meets the parking requirements. Rassier responded that only a small portion of that parking area is paved with the majority class two material. Hawkins stated that he would be acceptable to paving the eastern parking lot, (created with phase two construction), and paving the approach to the property from 15th DR<U'T October 15,2002 Page 2 of2 Avenue a distance of 30 feet. Hawkins stated that it is not practicable to pave the entire area as the · equipment used for Spring Green would destroy the surface. Utsch stated it is his opinion the parking area constructed with phase one should be paved in its entirety. Utsch would be willing to waive some of the parking lot requirements of the phase two parking lot if Hawkins would agree to such. Utsch further stated that if Hawkins is not willing to pave the entire parking area of phase one, he would be willing to consider attaching the requirement to a future building permit or construction of phase three. Kalinowski made a motion to recommend the Council approve the site plan of Spring Green Lawn Care to construct an office addition of 1,200 square feet and a warehouse addition of 1,125 square feet with the following contingencies: .1. All yard waste will be stored outside in a self contained storage bin. 2. The eastern parking area created with phase two construction will be paved as it abuts the building, and the approach from 15th Avenue will be paved a distance of 30 feet. The area between the approach and parking area will be surfaced with class two material. 3. No additional building permits will be secured until the entire west parking area, created during phase one construction, is paved and meets the parking lot standards of the St. Joseph Code of Ordinances. 4. The property owner will drain the property in accordance with the recommendations of the City Engineer. The motion was seconded by Deutz and passed unanimously by those present. Tamm PhotoQraphy. BuildinQ Permit Request: Weyrens requesteC! the Planning Commission consider the request of Roger Tamm to secure a building permit. Tamm is requesting authorization to construct an · 8 x 1'0 utility shed which will be placed in the rear yard. Weyrens stated that Tamm has been informed that all buildings constructed in the Highway Business Zoning District must comply with the exterior requirements. - - - Deutz stated it was his understanding that accessory buildings were not allowed in the Highway Business Zoning District. Utsch clarified that accessory buildings are permitted only if the exterior requirements are met. Deutz stated that it is his opinion that they should not be allowed in the Highway BusinessDistrict and the revised Ordinances should change this provision. The Commission agreed to review permitted uses in the Highway Business District during the Ordinance review process. Rassier made a motion authorizing Tamm Photography to make application for a building permit to construct an 8 x 10 utility shed provided the exterior requirements are met. The motion was seconded by Kalinowski and passed unanimously by those present. Comprehensive Plan Update: Planning Consultants Joanne Foust and Cynthia Smith-Strack appeared before the Commission to continue reviewing draft chapters for the revised Comprehensive Plan. The Commission discussed the following: -7 Implementation of the Comprehensive Plan including zoning controls, capital improvement planning, subdivision controls and recommendations of goals. -7 Introduction to the Comprehensive Plan to include scope of plan, methodology and identification of community strengths and weaknesses. -7 Community's characteristics and settings to include history and physical profile. -7 Housing to include inventory of housing stock, housing issues, community input, housing recommendations and resources available. · DRAFT October 15, 2002 Page 3 of 3 · Foust and Smith-Strack requested the Commission establish a special meeting to continue reviewing the final chapters as they are revised. The Commission established a special meeting for October 28, 2002 at 6:30 PM to continue discussing the revisions to the Comprehensive Plan. 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Resolution PC2002-- · , RESOLUTION RECOMMENDING APPROVAL OF A FRONT YARD SETBACK FOR ROBERT GAMADES WHEREAS, Neil Franz acting on behalf of Robert Gamad.ßs has submitted a request for variance from the Zoning Ordinance regulating front yard setbacks in a R-3 Zoning District, and WHEREAS, the applicant has submitted the required site plan and development application for review; and WHEREAS, Section 52.19 subd. 7 (a) requires a front yard setback of not less than 35 feet from the lot line, and WHEREAS, The applicant has indicated that the variance request was a condition of the taking of right of way for College Avenue South, and WHEREAS, the Planning Commission has reviewed the proposed variances as they relate to the findings for granting a variance as defined in Section 52.8 of the Zoning Ordinance, and WHEREAS, the Planning Commission has made the following findings relating to the front yard setback request: 1. Extra ordinary circumstances apply to Robert Gamades as the taking of property for the right of way for College Avenue South reduced the setback for the existing buildings; and 2. Granting of the variance will not impair adequate supply of light and air to adjacent · properties or diminish or impair the public health or safety NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION THAT: the Planning Commission does hereby recommend the City Council of the City of St. Joseph approve the following variance for Robert Gamades: 1. Variance from Section 52.19 subd. 7(a) Front Yard setback - granting an eleven foot variance. BE IT FURTHER RESOLVED THAT: The Planning Commission is recommending the approval of the variance to allow for the replacement of the existing building should the buildings be destroyed by fire or catastrophe. In the event of fire or catastrophe, the same foot print must be constructed. The variance does not allow the property owner to construct a larger facility or tear down the facility to build a new complex. DATED THIS 4th day of November 2002 Gary Utsch, Planning Chair Judy Weyrens, Administrator · - (/) ~ z w ~ ~ œ . <r CL <r <>: !i 8 l:! i z ~ ~ ;:.. - ~ D .. ¡:¡ => CIJ Ii! co - U ptMC\J\C~ l!J ::> .... M ìj!; ::¡ i?i - '" '" II n ..¡. Iii w CIJ ~ :J m ffi . Ëi 1!J Ëí " " => CIJ.... . - EGJ >->- ~ ~~{;~ 'I:t M \D OJ <t <t ~ II' " M ~ Ii !g ~ ::>, ::> w CIJ ~ <t !l!i!u.!5 ~ !!J ~ II " "" Þ-4 % CJ w~::Jt-1- EI ~~ !ž tee ~ !3§)t)t ;:çqP:¡~~ ; ~~151:ï S *~~GJ w ~5t-t- ;:, ...... tJ H tI1 !i I:; ~ ¡¡¡ :It;¡15!;;[[ ;: '" '" 51 I>! -: è;j1t812 S ~ ~ l:J Ô" W a. ,/:] ,II " II II I ;:, :I¡.,ff!~tj " z t:1 ~ ~ ~ I 0 <t 8 !2 ;< ,!5 _ a.. w œ 0 ~ II II n a.. ~ t:I II Z .z C\J M 0 Z z :! . 0 0 0 OJ ...- ~ -- . .J. ,', '.~Y" ":r'.~.;':..¡. ", +,:: 00 +09 \ - . - '- - - - - - - - - ,- - - - --- .. - - - f I ! ! .llege Avenue NW ity of St. Joseph P.O. Box 668, St Joseph, MN 56374 City of St. Joseph , (320) 363-7201 Public Hearing Fax: 363-0342 CLERK! The Planning Commission for the City of St. Joseph will conduct a public hearing on Monday, ADMINISTRATOR November 4,2002 at 7:05 PM in the St. Joseph City HalL The purpose of the hearing is to Judy Weyrens consider a Variance request on the ITont yard setback requirements. The property is located at 100 and 104 College Avenue South. MAYOR Larry 1. Hosch St. Joseph Code of Ordinances 52.19 subd. 7 (a) states that the ITont yard of any R-3 residence shall be 35 feet ITom the property line. The property owner is requesting an elevenfoot COUNCILORS variance on the front yard setback. The request is a result of the reconstruction of College Bob Loso Avenue South and the taking of additional land for right-of- way Cory Ehlert Kyle Schneider The request for Variance has been submitted by Neil Franz, representing Robert Gamades, PO Alan Rassier Box 307, St. Cloud MN 56302 Judy Weyrens Administrator/Clerk . Note: State Law requires mailed notices to property owners within 350 feet of a variance, special use or zoning request. . --- ~--t--~---- s "- 'I "- "- "- "- ¡J :c I ¡J ~ GUWTREE ST. E. ~ I ¡ I c (,) LoI 111 I I ¡J FIR ~ ' :~ "- I mrn~~.~' " 1&1 Z "- I ~[[[] ~ . ~ Ii: 'Co) iC --- [j]J§ älliTIJ~ CSAH 75 ~T" \ I I' it \ ~ Ie I i . I I \ I - 1 l__- -------¡-- ì I EXECUITVE PIAZA BUILDING 1011 SECOND STREET NORm, BOX 307 Sf. CLOUD, MINNESOfA 56302 i I 320.253.7130 I , 1.800.324,8290 ProFessional Association FAX 320.253.0503 i ATTORNEYS AT LAW nfdaw.com i I October 7, 2002 I ¡ \ I Ms. Judy Weyrens ¡ City of St. Joseph 25 North College Avenue ¡ St. Joseph, MN 56374 . , Re: Our File No. 19990 I , Dear Ms. Weyrens: With this letter I am enclosing a Special Request Application which I am filing on behalf of Robert Gamades, the_owner of the two apartment buildings located at 100 and 104 College . A venue. With the letter I am enclosing a copy of the survey done by the County as well as John Scherer's letter of April 26', 2002. Please let me know what appearance might be required in order· for consideration of this request. Neil C. Franz Attorney at Law NF/jr cc: Robert Gamades Ene!. . F:lDaia\199901Weyrens.wpd 1MOTHY H. CHIRHARr NEIL C. FRANZ ANDREW D. HULTGREN ROGERD. NEILS DANIEL A. 1OlLEFSON ualified ADRNeutral QualifiedADR Neunal Rea! Property Speåalist certified by MSBA Qualified ADR Neunal ____·____~__n · City of St. Joseph Special Request Application Request is hereby made for: D Rezoning ($250) D Conditional Use Pennit ($150) IX! Variance ($150) '" A Certificate of Survey must accompany this application showing property lines, proposed locations I size of building, and existing buildings including abutting property owners buildings if nearby. See attached example. LEGAL DESCRIPTION: Lot 20 Block Plat Name Auditor's Subdivision No.4 (part-of) Attach Meets and Bounds Description: Yes IK1 NoD Street Address: 100 and 104 College Avenue. St. Joseph.. MN 56374 PRESENT ZONING: R1 D- R2D R3 IKI R-MH D B1 D B2D Industrial I D Please describe the-undue hardship that exists that is unique to the site which necessitates the request for a variance: These two buildings predate the City of St. Joseph Zoning Ordinance. According to the County survey, prior to the_èu~teµt taking, the buildings were 23 and 25 feet respective±y from the existing right-of-way. After the current taking, the buildings are 14 and 15 feet-from the respective right-of-ways. The front yard setback in an R3 requires 35 feet from the lot line. Please provide any additional infonnation that would be helpful for the Planning Commission when reviewing this request: As a condition to consenting to this taking, the owners have requested a variance from the front yard setback requirements which would permit the buildings to be rebuilt at their current location in the event that they were destroyed. Please review the April 26, 2002 letter from the St. Joseph City Attorney with respect to this topic. I, I agree to pay the required fee for this application and understand that should this request be refused, the fee will not be returned. I also understand that should this request be granted, application for a building pennit will be made in accordance with the Ordi2ance affecting the same. fi& Date: \0 h 102---- . Owner Signature: Vel Ie, ?Y~....;I- < r{ h~ Owner's Name: 0(:'Q/ ~ f- ' (Print) , Approved 0 Denied D by the Planning Commission on _ Approved 0 Denied D by the City Council on _ Zoning Administrator " ..:~' -... - -. ~~ l ~~~ - c 0 ~'?¡¡":,.' '.'; " .' <:,~ -~. )~~~' "WÁ, \ ,....', . VRaikowsKi. 29' , 1 Seventh Avenue North , " . ~~~~rrl~~J Ltd. n ~. .' .0. Box 1433 ¡ t. Cloud, MN 56302-1433 April 26, 2002 20-251-1055 011 Free 800-445-9617 Mr. Neil Franz' ax 320-251-5896 Attorney at Law 1011 Second Street North, Box 307 St. Cloud, MN 56302 ajhan@rajhan.com Jww.rajhan.com Re: Co. Rd 121Improvement for St. Joseph Your Clients: Molly Martin and Robert Gamadas Our File No.: 20613 Dear Neil: I have enclosed herewith, a copy of a survey map prepared by the Stearns County . Engineer's office. The document shows the location of the current right-of-way, proposed right-of-way, and road surface. As you can see, with regard to one building, the current setback fÌ"om right-of-way is 23.0607 feet. With regard to the other building, the current setback is 24.9468 feet. The proposed condemnation will reduce those - setbacks by slightly less then 10 feet. rank J. Rajkowski .. For your review, I have also enclosed a copy of Section 52.19 of the St. Joseph Code of .ordon H. Hansmeier Ordinances. This section governs uses in an ~"aœa., The ftont yard setback rederick L. Grunke requirements for R-3 areas are 35 feet fÌ'om the lot line. Therefore, the buildings that exist are currently nonconforming. I have also enclosed a copy of the zoning map to homas G. Jovanovich· confirm that the properties are currently zoned R-3 . ohn H. Scherer· ',ul A. Rajkowski· To address this sètback issue, we have discussed the possibility of acknowledging the nonconfonnity of the setbacks and providing the owners some assurance that in the event :evin F. Gray the buildings are destroyed or significantly damaged by fire or other catastrophe, the l\lilliam J. Cashman property owners would be allowed to rebuild at the current location of the buildings. I do not' believe that this can be done by contract, but the City could look at granting a ',ichard W. Sobalvarro variance to the setback requirements so as to allow the buildings at the location and in atrick J. Larkin accordance with the setbacks that will exist after the taking. In that manner, they will not be nonconfonning with regard to the setback issue. This will actually provide Martin and ,usan M. Dege Gamadas with a benefit that does not currently exist. eAnne D. Bartishofski . Rodlund arah L. Smith rank J. Rajkowski and Richard W. Sobaivarro are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota and Wisconsin Paui A. Rajkowski in Wisconsin and William 1. Ca,mman in South Dakota. 8I\Jh;~mbF!r of Am@rk~n Roard of Trial Advocates. -Oualified ADR Neutral. v · April 26, 2002 Page Two A.ß you know, I have no authority to grant a variance or agree to the grant of a variance. This will have to go through the Planning Commission and City Council.~ But I believe that ß variance will be something that would be looked at favorably. Even though this setback issue exists even WIthout the takIng, the loss of approxunately 1 U feet-could arguably create a hardship, justifying the variance. Please give me a call after you have had a chance to review this information and let me know if we may be able to work out a purchase price for the properties, contingent upon granting of a vanance. Very truly yours, RAJKOWSKI HANSMEIER L m. ;/ J}:v. · I 000 H. Scherer JHS/gnm Enclosure cc: Joe Bettendorf Stearns County Highway Engineers, Attn: Jody Judy Weyrens · . .- ity of St. Joseph 25 College Avenue NW P.O. Box 668, St Joseph, MN 56374 (320) 363-7201 Resolution.2002-_ Fax: 363-0342 Resolution Adopting Assessment 2002 Interior Street Improvement Project CLERK! ADMINISTRATOR Judy Weyrens WHEREAS, pursuant to proper notice ~uly given as' required by law, the council has met and heard and passed upon all objections to !he proposed pssessment of street, curb, gutter, MAYOR sidewalk, storm sewer, sanitary sewer and water main for the improvement of First Avenue NW Larry J. Hosch from Minnesota Street W to CSAH 75; Second Avenue NW from Minnesota Street W to CSAH 75; Birch Street West from Second Avenue NW to College Avenue N; Ash Street W from Second COUNCILORS Avenue NW to College Avenue North; Ash Street E from College Avenue N to Third Avenue NE; Bob Loso Second Avenue NE from Ash Street E to Alley North; Alley between Second Avenue NW and Cory Ehlert First Avenue from mid-block to Birch Street W; Alley between Ash Street Wand Birch Street W Kyle Schneider from mid-block east to First Avenue NW; Alley between Second Avenue NW and First Avenue NW from mid-block north to Ash Street West; Alley between Minnesota Street Wand Ash Street AJan Rassier W from mid-block west to Second Avenue NW; Alley between Minnesota Street Wand Ash Street W from mid-block west to First Avenue NW; Alley between First Avenue NW and College Avenue N from Ash Street W to Birch Street W; Alley between Ash Street Wand Birch Street West from First Avenue NW to College Avenue N; Alley between College Avenue North and First Avenue NE from Ash Street E to CSAH 75;Alley between Ash Street E and CSAH 75 from College Avenue N to First Avenue NE; Alley between First Avenue NE and Second Avenue NE from Ash . Street E to Alley N; Alley between Ash Street E and CSAH 75 from First Avenue NE to Second Avenue NE; Alley between Ash Street E and CSAH 75 From Second Avenue NE to Third Avenue NE. NOW THEREFORE" BE IT RESOLVED BY "fHE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday in January 2003, and shall bear interest at the rate of six percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be . charged through December 31 of the next succeeding year. · 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 7'h day of November 2002. Mayor City Clerk · · 11/04/02 14:54 FAX 320 229 4301 SEH -+ ST JOSEPH ~ 0011001 ~5eJ 1200 25th AII8RUe South, P.O. Box 1717, st. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX . aTchiltlclUTt . engineering . trI'Dironmtlnlal . transportation November 4. 2002 RE: St. Joseph, :MN 2002 Street Improvement Project SEH No. A-STJOE 0204.03 14 Mr. Greg Philippi R. L. Larson Ex.cavating. Inc. 2255 12th Street SE St. Cloud, MN 56304 Dear Greg: As we discussed tb;s moming. your paving subcontractor is not on the site again today. This past Saturday and Sunday were both sunny and mild, and there was no work conductecL Given the latðness of the season and the absolute need to get the St. Joseph interior streets paved, I cannot understand why Hardrives does not take advantage of the mild weather and get the bituminous base course installed. The completion date for all work except for turf maintenance was October 18. 2002. Though you asked for a time extension, I have not responded, because I wanted to be sure you were doing everything possible to complete the work. I explained to the City Council, and to the citizens impacted by the project, that this has been a difficult year due to the frequent rain. and that many projects throughout the area are behind. Unûl now. I have been wilting to recommend time . extensions for both this project and the Baker Street Lift Station project. My credibility is. however eroding rapidly. For the city officials. public works staff. and the citizeps to see nO action on the site with the mild weather we are having, is frustrating to say the least. We need to get the bituminous base placed and driveways restored now. Jerry George will be on the site thru Thursday, and all work m~1 meel specifications. The long-range forecast indicates that highs will be at or near 40 degrees thm next Sunday, but there is also rain in the forecast. This. week appears to be the last ehance you will get to complete the work. It is imperative you do wha.tever it takes to move this project forward. Thank you. Sincerely, J~S:~k% 51. Joseph City Engineer djg c; Judy Weyrens, City of St. Joseph Dick Taufen. City of St. Joseph Jerry George, SEH Amy Schaffer, SEH liardrives ...:I>tjo.I0204Ioc~ 11ono.....II04l».dQo . Short Elliott Hendrickson Inc. . Your Trusted Resouroe . Equal Oppoltunlty Employer L l " , ityofSt. Joseph \ellege Avenue NW P.O. Box 668, City of St. Josepþ. 81. Joseph, MN 56374 , Public Hearing (320) 363-7201 Fax:: 363-0342 . The Planning CommIssion for the City of 81. Joseph win conduct a public hearing on Monday, CLERKf November 4,2002 at 7:20 PM in the St. Joseph City Hàll. The purpose of the hearing is to ADMINISTRATOR consider a Special Use Permit request to allow a rental unit in a General Business District and Judy Weyrens four variance requests. The first variance is requesting relief from the sideyard setback requir~ment and the remaining variances are being requested for relief :£Tom the parking lot . MAYOR standards. The property is located at 111 College Avenue N, legally described as Lot 010, Lan)' J. Hosch Block 002 Townsite; N63' of Lots 10-11 and 12. COUNCILORS St. Joseph Code of Ordinances 52.21 subd. 3 (f) provides for the following under Speçial Uses: Bob Loso Mixed use of a Permitted Use and a multiple residential dwelling units; but only if at least 50% Cory Ehlert of the interior square footage (exclusive of the basement or cellar) is used fuUtime for a Kyle Schne!der Permitted Use. The area consisting of multiple residential dwelling units must meet the Alan Rassier sþindards or'Section 52.19, Subd. 5 and 6. Parking requirements shall be separately determined for the commercial and residential uses in accordance with Section 52.14, ~ubd. 4. St. Joseph Code ofOrdimmces 52.21 sÙbd; 5 (b) states: Side yard setback shall be five feet' fromthe lot line. The property owner is requesting a 2.6foot variance. . . .. . St. Joseph Code of Ordinances 52.14 subd 4 illustrates the required parking for development. . Based on the plan submitted by the.propertyowner, 36 parking spaces are required and 24 are provided. Therefore a variance of12 parking spaces is being reque$ted. -St. Joseph Code ofOrdinance~ 52.14 subd. 3(e)statesoff-st:reet:par~g facilities fòr dwelling. ' shall be provided and located on the same lot or parcel ofland, as the building they are intended to serve. The property owner isproposing to provide parking on two separate parcels. St. Joseph Code of Ordinances 52.14 subd. 5 (a) states parking lots shall be constructed and maintained in a useable condition, with a hard surface consisting of concrete, bituminous, pavement or paver stone designed to drain and dispose of surface water. Recycled bituminous or concrete shaH be provided except as permitted in an industrial area by special use permit.or variance. The property owner is proposing to pave the parking lot on the parcel on which thè building shall be constructed. However, the remaining parking area located on an adjacent parcel is proposed to be class 2 material. 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AMENDMENT TO ORDINANCE 108: JUNK CAR STORAGE The City Council for the City of St. Joseph hereby ordains: That Ordinance 108 of the St. Joseph Code of Ordinances is rescinded and the following enacted in its place: Section 108.1. Purpose. Abandoned or junk: vehicles constitute: Subd. 1. ,A hazard to the health and welfare of the people of the City in that they can harbor noxious disease, furnish shelter and breeding places for vermin, and present physical dangers to the safety and wel1;.being of children and other citizens. Subd. 2. A blight on the landscape of the City and are detrimental to the environment. Subd.3. A waste of a valuable source of useful metal. It is in the public interest that the present accumulation of abandoned or junk: motor vehicles within the City be eliminated and that future abandonment be prevent. . Section 108.2. DeHnitions. The terms used in this Ordinance shall have the meanings given them in this Section. Subd. 1. "Abandoned vehicle" shall mean a motor vehicle that: A. Lacks vital component parts or is in an inoperable condition so it has no substantial potential for further use consistent with its usual functions; and B. Has remained for a period of more than 48 hours on public property illegally (or more than four hours ifposted); or C. Has remained on private property for more than 24 hours (or immediately, ifposted) without the consent of the Person in control of the property. Subd. 2. "Junk: vehicle" shall mean a motor vehicle that: A. Is extensively damaged, with the damage including such things as tires or broken or missing wheels, motor, drivetrain or transmission, so as to render the vehicle inoperable; or B. Has not had a valid, current registration plate, or has not been properly . licensed for operation within the State of Minnesota for a period of thirty . (30) consecutive days or greater. · Subd.3. "Motor vehicle" or "vehicle" has the meaning in Minn. Stat. § 169.01, as amended. Subd. 4. "Private property" shall mean any real property within the City which is privately owned and which is not public property as defined in this Section. Subd. 5. "Public property" shall mean any street, alley or highway which shall include the entire width between the boundary lines of every way publicly maintained for vehicular travel, and also means any other publicly owned property or facility. Subd. 6. "Unauthorized vehicle" shall mean a vehicle that is subject to removal and impound under the law. Subd.7. "Vital component" shall mean a part of a motor vehicle or appliance essential to its mechanical functioning. Section 108.3. Exceptions. A vehicle shall not be an abandoned, junk or unauthorized vehicle when kept: Subd. 1. In an enclosed garage or storage building. Subd.2. On the premises of a junkyard or a motor vehicle repair business when · such junkyard or business is maintained and/or licensed in accordance with Minnesota law or - City Qrdinances and zoning regulations. In the case of a repair business, each motor vehicle must be actively and consistently worked on and maintained or stored in an area screened from public view by an appropriate fence. Subd. 3. In an appropriate storage place or depository maintained in a lawful place and manner by the City or authorized by the City. Subd.4. A classic or pioneer car, as defmed in Minn. Stat. §168.10, as amended, that is in the process of restoration. Restoration of vehicles under this provision shall be completed within 30 days. Section 108.4. Nuisance. The presence of any junk, abandoned or unauthorized vehicle on private or public property is a public nuisance which may be abated under this Ordinance. Section 108.5. Public Property. No Person shall park, store, leave or permit the parking, storing or leaving of any abandoned, junk or unauthorized vehicle or parts of a vehicle, whether attended or not, upon any public property within the City. Subd.1. A Police Officer may impound any abandoned junk or unauthorized vehicle on public property within the City, or that causes an obstruction and hazard. The Police Department or City may remove it under State law after giving proper notice under this · . Ordinance. Section 108.6. Private Property. No Person owning, in charge of, or in control of any real property within the City, whether as owner, tenant, occupant, lessee, or otherwise, shall allow any abandoned or junk motor vehicle to remain on such property longer than ninety-six (96) hours. Section 108.7. Removal Procedure. Subd. 1. Notice to Remove. Whenever it comes to the attention of the Police Department or other City officials that any Person has any abandoned, junk or unauthorized vehicle, the City or Police Department shall serve a notice in writing upon the Person requesting the removal of the nuisance in the time specified in this Ordinance. Subd.2. Responsibility for Removal. Upon proper notice, an owner of the abandoned, junk or unauthorized vehicle and the owner or occupant of the private property on which the same is located, shall be jointly and severally responsible for its removal. Subd.3. Notice Procedure. The Police Department shall give notice to the owner or occupant of the private property where it is located by sending a copy of the notice by certified mail to the owner or occupant ofthe private property at the Person's last known address. . Subd.4. Content of Notice. The notice shall contain the request for removal within ten (10) days after the mailing of such notice and the notice shall advise that failure to comply with the notice to remove shall be a violation of this Ordinance. Section 108.8. Impoundment. If the nuisance is not abated under this Ordinance after- proper notice, the City or the Police Department may impound the vehicle according to State law. Section 108.9. Penalty. Any Person violating this Ordinance shall be guilty of a misdemeanor. Each day the violation continues unabated shall constitute a separate and distinct violation. This Amendment to Ordinance 108 waS passed the _ day of , 2002 by the City Council for the City of St. Joseph. Mayor Clerk! Administrator . !\.\~NESO:r ~8~ ~rade &-;- :: OnOll1lC )evelopment I lsiness & Community Development October 22, 2002 The Honorable Larry Hosch State File No. M-4105 Mayor, City of St. Joseph City Hall, 21 1 st Avenue, NW P.O. Box 668 St.Joseph,M~ 56374-0668 RE: $4,200,000 St. Joseph, Minnesota Industrial Development Revenue Bonds (VicWest Project) Dear Mayor Hosch: Congratulations to you and Vic West on their expansion in St. Joseph, Minnesota. . A successful company like VicWest adding jobs in Minnesota is a cause to celebrate. We are all beneficiaries of this positive contribution to Minnesota's economy. ' The Department of Trade and Economic Development has examined the application and exhibits submitted by you relating to the proposal to offer revenue bonds as authorized by the Municipal Industrial Development Act, Minn. Stats. Sections 469.152 through 469.1651. Based upon the information you submitted, approval of the project is hereby granted by the Department of Trade and Economic Development. Such approval shall not be deemed to be an approval by the Department or the State of Minnesota regarding the feasibility of the project or the terms of the revenue' agreement to be executed or the bonds to be issued therefor, nor whether the project falls within regulations of Federal Law. This approval does not in any way constitute an approval of an allocation in excess of an entitlement award pursuant to Minn. Stats. Section 474.A. Accordingly, it may be necessary for the issuer to seek an allocation under Minn. Stats. Section 474.A. . Minnesota Department of TgaLl'e::::a;pd Economic Development ~".','",.,.': lw.dted.state.mn.us 500 Metro Square - 121 7th Place E~~Ü>~./~t.~~I. Minnesota 55101-2146 _ USA 651-297-1291 - 800,657,3858 - FÀX-'6-£l~ -5287 - TTY/TDD 800-627-3529 Mavor Hosch .. . October 22, 2002 Page 2 Included with this letter is a Project ClosingINotice ofIssue report which must be completed by the bond counsel and returned to this Department within five (5) days after the obligations are issued. Please refer to the "M" State File number when submitting the Project ClosingINotices ofIssue report. Failure to file this report within the five day period will void the obligations if the obligations are subject to a federal limitation act. Your cooperation in the timely submission of these reports will be sincerely appreciated. If you have any questions about your project approval, or the reports, please call Jean Cannefax at 651-296-5337. Paul A. Moe, Director . Office of Business Finance PM:jmc Enclosures cc: Ms. Jenny Grain, Briggs and Morgan Ms. Judy Weyrens, City Administrator/Clerk stjoseph 102201 k2cong,wpd . Revised Feb. 2001 . STATE OF MINNESOTA MINNESOTA DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT BUSINESS AND COMMUNITY DEVELOPMENT DIVISION APPLICATION FOR APPROVAL OF INDUSTRIAL DEVELOPMENT BOND PROJECT PURSUANT TO MINNESOTA STATUTES, SECTION 469.152 THROUGH 469.165 (Please submit this form in duplicate -all supporting data in single copy only) Date: October 21, 2002 The governing body of the Citv of St. Joseph , Minnesota, hereby applies to the Minnesota Department of Trade and Economic Development (Department) for approval of a proposed Industrial Development Bond issue as required by Minn. Stat. §469.152 - 469.165. Address oflssuer:Citv Hall. 21 1st AvenueNW. P.O. Box 668. St. Joseph.Minnesota 56374~O668 Attn: Judv Wevrens. Citv Administrator-Clerk Telephone: 320-363-7201 Fax: 320-363-0342 We have entered into preliminary discussions with: Firm: W. Gohman Construction Co. Attorney: Rinke Noonan Address: 815 East Countv Road 75 Address: Suite 700. Wells Fargo Center. P.O. Box 1497 City: St. Joseph State: MN Zip: 56374 City: St. Cloud State: MN Zip: 56302-1497 .e of Project: Vicwest Proiect This firm is engaged primarily in (nature of business): processing steel for construction use ... t·; ";¡' The proceeds from the sale of the Industrial Development Bonds will be used to (describe the project): acquire. construct and equip an approximatelv 67.000 square foot building. Address of Project: 15th A venue and Elm Street in the Citv of St. Joseph. MN Acquisition of Land and Building: $ 0 New construction: 2,316,000 Acquisition and installation of Equipment: 500,000 Fees: Architectural, engineering, inspection, fiscal, legal, administration, or printing: 39,000 Construction Interest: 85,000 Initial Bond Reserve: Costs ofIssuance: 60,000 Other: TOTAL: $3,000,000 . 1414736v1 It is presently estimated that acquisition and construction began on or about June 30 , 2002 and will be complete on or about_ January 15 , 2003. When completed, there will be approximately 7 new jobs created by the project. an annual payroll of approximately $ 145,600 based upon currently prevailing wages. (If applicable) There are 44 existing jobs provided by business. (If applicable) There will be jobs created by construction of the project. Number of hours Average wage level $ Repayment of the proposed issue will be amortized over a period of 15 years. The following exhibits are furnished with this application and are incorporated herein by reference: 1. An opinion ofbond counsel that the proposal constitutes a project under Minn. Stat. §469.l53, subd. 2. 2. A copy of the resolution by the governing body of the issuer giving preliminary approval for the issuance of its revenue bonds and stating that the project, except for a project under Minn. Stat. §469.153, subd. 2(g) or (j) would not be undertaken but for the availability of Industrial Development Bond financing. 3. A comprehensive statement by the municipality indicating how the project satisfies the public or purpose and policies of Minn. Stat. §469.152 - 469.165. 4. A letter of intent to purchase the bond issue or a letter confirming the feasibility of the project from a fmancial standpoint. 5. A statement signed by the principal representative of the issuing authority to the effect that upon entering into the, revenue agreement, the information required by Minn. Stat. §469.l54, subd. 5 will be submitted to the Department (not applicable to project under Minn. Stat. §469.153, subd. 2(g) or 0). 6. A statement signed by the principal representative of the issuing authority that the project does not include any property to b. sold or affixed to or consumed in the production of property for sale, and does not include any housing facility to be rented 0 used as a permanent residence. 7. A statement signed by a representative of the issuing authority that a public hearing was conducted pursuant to Minn. Stat. §469.154, subd. 4. The statement shall include the date, time and place of the meeting and certify that a draft copy of this application with all attachments was available for public inspection and that all interested parties were afforded an opportunity to express their views. 8. Copies of notice(s) as published which indicate the date(s) of publication and the newspaper(s) in which the notice(s) were published. 9. Provide a plan for compliance of employment preference of economically disadvantaged or unemployed individuals. (See Minn. Stat. §469 .154, subd. 7.) . 1414736v1 We, the undersigned, are duly elected representatives of City of S1. Joseph resota and solicit your approval of this project at your earliest convenience so that we may carry it to a fmal conclusion. Signed by: (Principal Officers or Representatives ofIssuing Authority; type or print official's name on the line to the left of the signature line. Thank you.) Larry Hosch ~~~ Mayor Signature 1:f;z'j' åJ<r¿ed Judv Wevrens Title: Administrator-Clerk This approval shall notbe deemed to be an àpptoval by the Department of the State of the ,feasibility of the project or the terms of the revenue eement to be executed or the bonds to be issued therefor. 6tT ZZ-, '2-u52....- Authorized Signature, Minnesota Department of Trade Date of Approval and Economic Development Please return to: Minnesota Department of Trade and Economic Development . Attn: Paul A. Moe, Director Office of Business Finance 500 Metro Square Building 121 Seventh Place East 81. Paul, Minnesota 55101-2146 Phone: 651~297-1397 Fax: 651-296-5287 . 1414736v1 · ity of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-7201 DATE: October 3D, 2002 Fax: 363-0342 MEMO TO: Mayor Hosch, City Council Members, City Administrator Weyrens CLERK! JO~ust & Cynthi~ith-Strack, Municipal Development Group ADMINISTRATOR FROM: Judy Weyrens RE: Economic Development Activity Report -September, 2002 MAYOR Larry J. Hosch Municipal Development Group has been interacting with a number of prospects throughout the past month. Following is a summary of activities that have transpired. If you have any COUNCILORS questions on any of these or other projects, please do not hesitate to contact us at 952-758- Bob Loso 7399. Cory Ehlert Kyle Schneider Business Prospects have been identified by a project number to protect the confidentiality of the Alan Rassier businesses. Project 01-A: The construction of a 67,000 square foot building is underway for this company in the St. Joseph Business Park. The DTED has approved the $42,000 grant to the City of St. Joseph from the Minnesota Investment Fund for the establishment of a revolving loan fund. A low interest(4%, 5-year term) equipment loan will in turn be given to the company. MDG has been · working with DTED, the Developer's bank. and the Developer's legal council regarding the loan documents. Project 01-8: This company !lad contacted the city in June of 2001 regarding an expansion of their facility. The EDA and MDG met with the company on several occasions in 2001 and 2002. In June, 2002 the company noted they no longer had expansion plans for 2002, but possibly in 2003. On October 30th MDG sent a letter emphasizing the EDA's continued interest in working with the company and offering assistance. Project 01-E: . This organization is considering the relocation of a facility to another location in the City. Negotiations on the site were occurring in March. MDG sent follow-up e-mail on September 24, 2002 and voice mail message on October 16th. Project 01-F: This project involves the locating of a fast food restaurant in the City of St. Joseph. On September 10th MDG spoke to the company representative who indicated they would be touring three sites the middle of September. MDG placed a follow-up call on September 24th. On October 10th MDG met with two company representatives and toured potential sites. A follow- up discussion occurred on October 23rd. Project 01-1: This company is considering the purchase of approximately 5 acres in St. Joseph Business Park for a 12,000 square foot facility. The company has an option on the lot bùt is waiting to proceed with the closing ,on the property until they sell real estate they own in another community. MDG sent a follow-up letter on September 24, 2002 an left a voice mail message · on October 16th. Project 01.J: On October 30th MDG . This developer has commercial sites available within a business park. contacted the owner re: information on sites still available for the EDA inventory and for the web site. Project 01-N: This commercial business is considering the construction of a 3,000 square foot office facility in St. Joseph (not in the St. Joseph Business Park). The company has a purchase agreement, contingent on zoning approval and assessments, for a newly annexed lot in K&L Properties. MDG placed a follow-up call on October 16, 2002 and October 30, 2002. The company has not been able to negotiate an acceptable purchase price and therefore is considering other optional sites at this time. Project 01-0: The company initially contacted the City in December, 2001 regarding sites for an industrial facility. The company has been finalizing their business plans prior to expanding. MDG followed up with a letter on October 30th offering to assist when they are ready to proceed. Project 02-E: This company contacted the city in February regarding a one-acre site. In July the compan~ indicated they are waiting until the spring of 2003 to proceed. MDG followed up on October 16 re: commercial sites available and recent annexation of K&L properties commercial area. Project 02-F: This company had been considering sites in St. Joseph Township as well as in the St. Joseph Business Park. In Au~ust the company indicated they had decided to expand in another community. October 16 ,MDG sent an e-mail to follow-up and extend a welcome to St. Joseph for future expansions. On October 29th a meeting was set with company for mid-November. . Project 02-G: This company contacted the city on March 13th requesting information for a possible project in St. Joseph Township. The property has since been annexed into the city limits and zoning approvals ~ranted. MDG faxed the company requested council action on the site plan on October 2n and spoke to them on October 23,2002. The project is scheduled to move forward. Project 02-K: This contact requested information on demographics from the City in April of 2002 for a professional office. MDG has followed up since including a call on October 30th Project 02-L: This company contacted the city on April 29th regarding potential space for the construction of a office/warehouse and office facility. They are interested in constructing a 12,800 square foot multi-tenant building in St. Joseph business park, with plans for an additional 9,600 square feet.. The contact asked for assistance in identifying other tenants. MDG followed up on October 2nd, 10th, 16th and 18th. A purchase agreement for a 3.0 acre lot in St. Joseph Business Park was signed on October 18th, with closing scheduled before March 1, 2003. Project 02-M: This company contacted the city on May 2nd regarding industrial lots for a 12,000 square foot facility. On October 30th, MDG sent an e-mail to the company thanking them for their continued interest in the community and offering assistance as their expansion plans proceed. Project 02-0: This company contacted the city on May 6th and requested more information on St. Joseph Business Park and the city. They are considering a 20,000 square foot facility (16,000 sq, ft. . manufacturing, 4,000 s3' ft. office). MDG has followed up several times since May, including an e-mail on October 30 h. . Project 02-P: This company is currently occupying an office facility in which they are outgrowing. MDG initially contacted the company in May, 2002. At that time they indicated a need for approximately 4,500 square foot facility. They are considering St. Joseph or Avon. On October 30, 2002, MDG sent a follow-up letter offering to assist as their expansion plans proceed and identifying potential commercial sites. Project 02-R: This company is interested in a site for a 7,000 square foot building. MDG followed up in September. The company inquired about the availability of the lot at the southwest corner of County Road 133 and Fifteenth Street in St. Joseph Business Park. MDG provided the company with Mr. Buettner's phone number. MDG followed up on October 23, 2002 and offered assistance. Project 02-S: A realtor contacted the EDA and City regarding a lot split to create a 6.43 acre parcel (northerly 6.43 acres of Lot 1, Block 2) in St. Joseph Business Park in August. The Council approved a revised site plan information at their September 19, 2002 meeting. The company was scheduled to close on the lot on September 2t\ but delayed closing as they negotiate the purchase of another business. MDG followed up on October 2nd and 23rd. The company is evaluating the availability and price of another facility which may be available. They are still interested in St. Joseph but are waiting for additional information. Project 02-T: The Department of Trade and Economic Development (DTED) distributed a state wide request for proposals for a company seeking locations for three new facilities. MDG prepared a . proposal and submitted it to DTED on August 21, 2002. MDG followed up with a call to DTED on September 24, 2002 re: status of the site search. DTED received 88 proposals. They will meet with company representatives the second week of October to identify criteria for narrowing the site selection. On October 23,2002, MDG left a message at DTED regarding the status of site selection. Project 02-V: This company contacted the City on September 18, 2002. MDG met with the owner and discussed sites, zoning, covenants and incentives. MDG suggested the company, which needs 3,800 to 5,000 sq. feet and is interested in leasing, contact the Project 02-L contact. MDG followed up on 9-24-02. The company representative noted the proposed lease space in Project 02-L is higher than he is willing to pay. MDG followed up with calls on October 24th and 30th. Project 02-W: This contact stopped at City Hall on September 10' 2002 and inquired about the availability of industrial lots. MDG followed up with the mailing of maps and zoning ordinance excerpts and follow-up calls. On October 30th, the company indicated they no longer need information. They plan to stay where they are. Project 02-X: This company contacted the City regarding an expansion of their current industrial facility. MDG met with the company on September 24, 2002 and discussed zoning requirements and toured their facility. On October 2nd MDG met with the company to review the site plan as it related to the covenants and zoning ordinance. MDG had discussions with the company on October 10th, 11th, 14th, 23rd, 29th and 30th regarding the site and building plans, drainage and covenants. MDG also contacted the city engineer and city attorney regarding the issues on Oct. 10th and 16th. . Project 02-Y: . 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This money will go towards the purchase of an overhead crane for the Vic West expansion project. Throughyour hard work and efforts, 7 more jobs will be created in your community. This can't help but be a prosperous effort for the 8t. Joseph community. Your work in developing this proposal will make the city of 8t. Joseph a stronger Minnesota asset. Congratulations again! Best of luck in your expansion project. Don't hesitate to contact me if there is anything I can do to assist you. cc: VicWest Corporation . n ~¡) Ru:yc!ed Paper 1lYi,Posl- COMMITIEES: Agriclùture, General Legislation, and Veteran Affairs: Health and Family Security; Income and Consumer Fiber Sales Tax Budget Division; Judiciary; Ta.xes e VRajkoWSki 11 Seventh Avenue North ' ~~~~IJl~~J lid. P.O. Box 1433 St. Cloud, MN 56302,1433 October 22, 2002 320,251-1055 Toll Free 800,445,9617 Ms. JudyWeyrens St. Joseph City Clerk Fax 320,251,5896 25 North College Avenue St. Joseph, MN 56374 rajhan@rajhan.com 'RH'. City of S1. Joseph ,'..- College of S.t. Ben's .L~.L.I. www.rajhan.com Our File No. 22207 Dear Judy: As you know, the hearing in this matter has been reset for December 19,2002. I served some basic discovery on the attorneys for the College of St. Benedict to determine the identity of any witnesses they may call at the time of that hearing and documents which e may be offered as exhibits. From our prospective, we have the burden of going forward in proving that there is a public necessity for the taking and that the decision to acquire the property was not arbitrary or irrational. The law does not require an absolute necessity, only that the taking is reasonably necessary for public convenience and that the taking is for public Frank J. Rajkowski .. purpose. Gordon H. Hansmeier Frederick L. Grunke I anticipate calling all or some of the following witnesses to testify regarding the subject matter stated: Thomas G. Jovanovich" John H. Scherer" 1. Joe Bettendorf: To testify regarding the capacity of the streets to the north and east of Graceview, anticipated traffic counts, and the long range plan for a Paul A. Rajkowski" Field Street. Kevin F. Gray 2. Bill Hansen: The APO transportation plan and the need for Field Street. 3. Judy Weyrens: To provide foundation for the minutes and other Williàm J. Cashman documentation which may be offered as exhibits. Richard W. Sobalvarro 4. Robert Herges: To testify regarding the magnitude of the development and Patrick J. Larkin the anticipated sales. 5. GaryUtsch, Planning Commission Chair: To testify regarding public Susan M. Dege concerns expressed at the Planning Commission and the Planning LeAnne D. Bartishofski Commission's decision to demand west access to the development. eL. Smith 6. Mayor Larry Hoesch: To testify regarding neighborhood concerns and the basis for the Council's decision to seek a west access to the property. Frank j, Rajkowski and Richard W Soba/varro are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota and Wisconsin, Paul A. Rajkowski and Sarah L. Smith in Wisconsin, and William j, Cashman in South Dakota, . Member of American Board of Trial Advocates, "Qualified ADR Neutral. V Ms. Weyrens October 22,2002 . Page 2 7. Leigh Lenzmeier: To testify relative to the City's appraisal for purposes of depositing money as part of the quick take process. 8. Dave Theisen: To testify relative to public safety and rescue issues and the benefit of additional access. 9. Dick Tauffen: To testify relative to the condition and capacity of the roads to the north and east of the development. I do not believe that we will need all of these witnesses to testify, but I assume that at least half will need to testify. I also believe that we will need copies of minutes from the Planning Commission and Council meetings where the development was considered, any traffic studies for the area, any transportation plans relative to the area, any portions of the comprehensive plan which may relate to general or specific traffic flow issues, a current City map, etc. Let's see what happens with negotiations over the course of the next month and start gearing up for the hearing, if necessary, in late November. Very truly yours, RAJKOWSKI HANSMEIER LTD. 0~ . ~y John H. Scherer JHS/j 11 Enclosure . · October 18, 2002 - OFFICE OF THE CITY ATTORNEY Sartell City Clerk (320) 255-7204 310 2nd Street South Sartell, MN. 56377 Sauk Rapids City Clerk 115 2nd Avenue North Sauk Rapids, MN 56379 St. Joseph City Clerk 25 North College Avenue St. Joseph, MN 56374 Waite Park City Clerk 19 13th Avenue North Waite Park, MN 56387 · ' St. Cloud City Clerk 400 2nd Street South St. Cloud, MN 56301 Ladies and Gentlemen: I am enclosing with this letter your copy of the fully executed Joint Powers Agreement relating to Life Cycle Housing. Thanks to each of your cities for cooperation in executing this document. The City of Sartell will act as the official repository for this agreement. You should anticipate receipt of a letter from the Sartell City Administrator advising you of the effective date of the agreement. Sincerely, ~~.(?~ Jan F. Petersen City Attorney Enclosure · 400 2nd Street South' St.Cloud, MN 56301-3699 FAX: (320) 255-7205 http://ci.stcloud.mn.us The City of St. Cloud, Minnesota will not discriminate on the basis of race, color, creed, religion, national origin, sex, disability, age, marital status, status with regard to public assistance, familial status or sexual orientation, Upon request, accommodation will be provided to ailow individuals with disabilities to participate in all city services, programs and activities. · JOINT POWERS AGREEMENT ESTABLISHING ABOARD OF DIRECTORS TO ORGANIZE AND GOVERN A COMMUNITY BASED EFFORT TO PROVIDE LIFE CYCLE HOUSING 9/25/02 The parties to this Agreement are governmental units of the State of Minnesota. This Agreement is made pursuant to the authority conferred upon the parties by Minnesota Statute §471.59 and §462.358. 1. General Purpose. The purpose of this Joint Powers Agreement is to establish a Board of Directors to organize and govern a community-based effort to proviàe affordable housing. 2. Definitions. 2.1 "Additional Member." A signatory of this Joint Powers Agreement who is not an Initial Member, having joined after the first year of its existence. 2.2 "Board." The Board of Directors established by this Agreement. - 2.3 "Director." A member of the Board of Directors. · 2.4 "Initial Member." An original signatory of this Joint Powers Agreement as identified in Section 3.1. 2.5 "Life Cycle Housing Units." Owner-Occupied Life Cycle Housing Units and Rental Life Cycle Housing Units as defined in this Agreement. 2.6 "Member." Any city which is a signatory to this Agreement. 2.7 "Owner-Occupied Life Cycle Housing Units." Newly constructed units that 1. are sold only to households with annual, incomes at or below 80% of the area median income and are sold at or below the Price Point established pursuant to this Agreement; or 2. are sold to anyone, regardless of income, if and only if the builder/developer has not received a written offer to purchase for a price equal to the Price Point ITom an income-qualified buyer before the end of a thirty day period beginning when the Service Provider receives notification ITom the builder/developer that construction framing has been completed. 2.8 "Price Point." The maximum price for which the builder or developer can sell an owner-occupied LCHU: · 1. The Price Point is detennined by the city in cooperation with the developer by means of the application of the Pricing Formula, approved by the Board. 1 2. The Price Point is incorporated in the development agreement between the . city and the developer prior to final approval of the plat. 2.9 "Pricing Formula." A formula approved by the Board and applied by the city that generates the Price Point for an owner-occupied LCHU based on the particular features that the developer proposes to include in the LCHU(s). 2.10 "Rental Life Cycle Housing Units" are newly constructed rental units: 1. Vv'hose maximum monthly rent is no greater than 30% of the monthly income of households earning 65% of the area median income, adjusted for the size of the unit, as specified and periodically updated by the US Department of Housing and Urban Development; and, 2. Which must be rented as LCHUs for at least the first 15 years of life of each unit. 3. Membership. 3.1 The Initial Members are: The Cities of Sartell, Sauk Rapids, St. Cloud, St. Joseph and Waite Park. 3.2 No change in governmental boundaries, structure, organizational status or . character will affect the eligibility of any Member listed above to be represented on the Board as long as such Member continues to exist as a separate political subdivision. 4. Board of Directors. 4.1 The community based effort to provide affordable housing set forth in this Agreement must be governed by a Board of Directors which must consist of one Director appointed by the governing body of each Initial Member listed in Section 3.1 above. Each Member may designate an alternate for its appointed Director. Each Director and alternate must be a member of the governing body of their respective Member. 4.2 Directors must serve without compensation from the Board. This does not prevent a Member from providing compensation to a Director for serving on the Board. S. QuorumN oting. 5.1 A majority of all of the Directors will constitute a quorum. A simple majority vote of the Directors present at a meeting with a valid quorum is required for the Board to take action, unless otherwise provided by law. . 2 · 5.2 There is no voting by proxy. Except as otherwise authorized in this Agreement, all votes must be cast by the Director or designated alternate at a Board Meeting. Each Director shall have one vote. 6. Officers. 6.1 The officers of the Board will be a Chair and a Vice-Chair. 6.2 At its first meeting, the Board must elect a Chair and a Vice-Chair who will serve through December 31 of the year when first elected and until a successor is elected. At the meeting prior to completion of the initial term(s) and at the completion of every term thereafter, a Director must be elected to each respective office for a two-year term. 6.3 A Director must be,elected in the same manner as above to fill out an unexpired term of any office which becomes vacant. 7. Meetings. 7.1 The Board must meet at least annually on a schedule determined by the Board. - 7.2 Meetings of the Board may be called by the Chair and must be called upon · written request of a majority of the Directors. 7.3 All meetings must be conducted in compliance with the Minnesota Open Meeting Law, Minnesota Statutes Chapter 13D. 8. Powers and Duties of the Board. The powers and duties of the Board are limited to the following: 8.1 Establish and periodically update the Pricing Formula for the sale of owner- occupied Life Cycle Housing Units (LCHUs) following consultation with the Life Cycle Housing Committee established in Section 8.8 of this Agreement. 8.2 Designate and enter into an agreement with a ServiceProvider(s) to apply for and administer funds for gap loans or other financial assistance, conduct homeowner education and certifY prospective buyers as income-eligible, work with area lenders for mortgage pre-approval of prospective buyers in the gap loan program, work with employers to assist workers to save for housing expenses through payroll deduction or other programs, inform prospective buyers on the waiting list about various LCHUs becoming available for sale, assist in the resale of homes during the 20-year period of long term affordability conditions, and administer the Life-Cycle Housing Fund in accord with policies of the Board. · Any agreement with the designated Service Provider(s) must require that all loans to qualified households: 3 . 1. Be repaid with interest upon sale of the LCHU. 2. Require that the original buyer and all subsequent owners of such an LCHU, during the first ten years of life of the LCHU, can sell the unit only: a. To a household with annual income less than 80% of the area median income, and b. For no more than the purchase price the seller paid for the unit plus an inflationary increase, defined as the percent increase in that purchase price equal to the rise in the Consumer Price Index over the time that has elapsed since that purchase; plus the fair market value of any capital improvements made since the seller bought the LCHU. 3. Require that the original buyer and all subsequent owners of such LCHU, at the time the LCHU is first sold during the second ten years its life: a. Can sell the unit at any price to any buyer regardless of income, but the seller can retain only the purchase price the seller paid for the unit, plus the inflationary increase, defined as a percent increase in that purchase price equal to the rise in the Consumer Price Index since the . time of that purchase, plus the fair market value of any capital improvements made since the seller bought the LCHU; plus one half of the difference between the sale price and the sum of (i) the purchase price plus (ii) the inflationary increase plus (iii) the fair market value of any capital improvements. That part of the sale price beyond this total retained by the seller will be paid by the seller into the Life Cycle Housing Fund, administered by the Service Provider in accord with policies of the Board. 4. After such an LCHU is sold dufillg the second 10 years of its life, or after the twentieth year of age of the LCHU, or at the time of any default on a mortgage on an LCHU, whichever comes first, all restrictions on resale will cease. 8.3 Receive reports from Members in respect to their efforts to meet affordable housing goals. 8.4 Annually report to Members on Board activities and progress in meeting affordable housing goals. 8.5 The Board may research and make recommendations to the Members regarding matters related to the purpose of this Agreement. . 4 · 8.6 The Board may consult with persons knowledgeable in affordable housing such as research organizations, educational institutions, other political subdivisions, and any other persons who can provide pertinent infonnation. 8.7 The Board's reports and records will be available for and open to inspection by its Members at all reasonable times. The Board's records shall be available for inspection by the public pursuant to Minnesota Statues, Chapter 13. 8.8 The Board may appoint such committees as it deems necessary to exercise the powers of the Board in accordance with by-laws adopted by the Board and as allowed by law. The Board will create a Life Cycle Housing Committee to advise the Board in addressing the area affordable housing needs. The Life Cycle Housing Committee will include the following participants: One member appointed by each Member; One member appQinted by the Central Minnesota Builders Association; One member appointed by the Service Provider; One member appointed by the Board to represent organizations specializing in the development/construction of affordable housing; One member appointed by the Board to represent area realtors; One member appointed by the Board to represent area bankers; One member appointed by the Board to represent the public. · 8.9 The Board may exercise all other lawful powers necessary and incidental to the 'implementation of the purposes and powers set forth herein, including, without limitation, the adoption of by-laws to govern the functioning of the Board, provided that no by-law or action of the Board will be contrary to the tenns of this Agreement. 8.10 The Board may receive petitions for tennination of this Agreement from Members. Upon receipt of a petition of a Member the Board must conduct a public hearing. The Board must provide a minimum of 30 days notice in wrÎtiÍ1g to the City Administrator/ Manager of each Member and by publication in a newspaper of general circulation in Member cities. Upon a 2/3 vote of all Directors acting upon a resolution of the Board, the Board must recommend termination of this Agreement. A copy of the resolution must be submitted to the City Council of each Member and if ratified by 2/3 of the Members, the Board must tenninate this Agreement, allowing reasonable time to complete work in progress. 8.11 The Board may receive petitions for amendment of this Agreement from Members. Amendments may be initiated upon petition of a Member or by the Board upon its own motion. Upon initiation of an amendment the Board must conduct a public hearing. The Board must provide a minimum of 30 days notice · in writing to the City Administrator/ Manager of each Member and by publication in a newspaper of general circulation in Member cities. Upon a 5 majority vote of all Directors acting upon a resolution of the Board, the Board . must recommend amendment of the Agreement. A copy of the resolution must be submitted to the City Council of each Member and if ratified by all Members will become effective 9. Additional Members. 9.1 Other cities may become a party to this Agreement upon a 2/3 majority of all Directors acting upon a resolution of the Board. The new Member shall sign a copy of this Agreement. Existing Members shall not be required to resign. 9.2 Members joining after the first year of this Agreement will be full Members, will be entitled to appoint a Director to the Board, and will have all the other rights and privileges of Membership. 10. Emplovees. 10.1 Employees of the member Cities servmg as a Director or providing administrative services will not be considered employees of the Board for any purpose including, but not limited to, salaries, wages or other compensation or fringe benefits; workers' compensation; unemployment compensation or reemployment insurance; retirement benefits; social security; liability insurance; keeping of personnel records and termination of employment. . 11. No Pavment to Assisting Staff. 11.1 No Member will be responsible or liable to any other Member for the payment of wages or other remuneration to the other Member or to the other Member's employee(s), notwithstanding the fact that such employee may from time to time pursuant to this Agreement, provide services which benefit the other. 12. Duration and Amendment 12.1 This Agreement will continue indefinitely unless terminated as provided herein. 12.2 This Agreement may be amended by the unanimous agreement of all Members in accordance with the provisions of Section 8.10 above 13. Termination. 13.1 This Agreement may be terminated by the written agreement of 2/3 of the Members. Any Member may petition the Board to terminate this Agreement. 13.2 Unless the Board has decided upon other arrangements authorized under state statute, upon termination of this Agreement, all monies on hand, shall be . distributed to the current Members. Such distribution of assets must be made in 6 · proportion to the total contributions by the respective Members over the entire duration of this Agreement. The Board will continue to exist after tennination for such period, no longer than six month, as is necessary to wind up its affairs, but for no other purpose. 14. Withdrawal. 14.1 A Member may withdraw ITom this Agreement, by resolution of its city council, provided that the member gives a 120-day notice to the Board and the other Members. 15. Members Pledge. 15.1 The members pledge that each will work with area developers to ensure that 15% of the combined total number of owner-occupied and rental housing units, taken together, built in each city will be Life Cycle Housing Units (LCHUs). 15.2 Each member is ITee to employ whatever methods it judges to be most effective in meeting this 15% commitment. 15.3 During the first five years of this Agreement, each city's commitment will be that the number of LCHUs built since January 1 following the Effective Date of · the Agreement (as defined in Section 18.1) represent at least 15% of the total number of residential units built during that same time period. In the sixth and later years of the Agreement, the 15% commitment is measured by the residential construction that occurred during the three most recent years. 15.4 Each Member will issue a written report by February 15 of each year to the Board addressing: 1. The results of this commitment over the previous calendar year, 2. The results anticipated for the current year, and 3. F or any member which has not met the 15% commitment by the end of the second or any subsequent year of the Agreement, a description of the member's plan for the coming year for meeting that commitment. 4. So that all members can learn ITom the successes of others, the annual report should include a summary of the methods employed by the city in their efforts to achieve the 15% commitment. 15.5 Each Member will actively participate in the Board's Life Cycle Housing Committee. 15.6 Each Member will move to adopt some fonn of a mandatory ordinance if that Member's 15% commitment is not achieved under this Agreement by a date five · years after the approval of this Agreement or sooner if deemed necessary by the Member. Subsequent to the first five years of this Agreement, the city will take 7 ~-- .~~-- . the same action if the three year moving average of LCHUs identified in Section . 15.3 above falls below 15% for two successive years. However, if the failure to reach the 15% commitment is due to the lack of funds for loans or administrative expenses of the Service Provider, then there will be no commitment to move to a mandatory ordinance. 15.7 Each Member will work together and through area Housing and Redevelopment Authorities to seek funding for and administer a program of rehabilitation loans to refurbish older homes. 16. Indemnification. 16.1 Each Member agrees to fully indemnify and hold harmless the other Members against all claims, losses, damage, liability, suits, judgments, costs and expenses by reason of the action or inaction of its designated Director, alternate Director or employees assigned to assist the Board. This agreement to indemnify and hold harmless does not constitute a waiver by any member oflimitations on liability provided by Minnesota Statutes, Chapter 466. 17. Severability. 17.1 If any portion of this Agreement is found to be void, unenforceable, . unconstitutional, or any combination of these, by a court of competent jurisdiction, the remaining portions of this Agreement shall remain in effect. 18. Effective Date. 18.1 This Agreement shall be in full force and effect when all members sign this Agreement. All members need to sign the same copy. Each member shall file the signed Agreement with the City Administrator of Sartell, who shall notify all members of the effective date of the Agreement. IN WITNESS WHEREOF, The parties hereto have duly executed this Agreement by action of their governing bodies, in accordance with law. Approved by the City Council ~Cptm1_Ù-¿~ _6D ,2002. .=JvL Its ayor Date of Signature 3çOL Attest fìuu- I<~fj ¿{;/U) Its City Administrator Date of Signature ql36 / ð.~ . 8 . Approved \,y ~~ 9ty Council CITY OF ~~,ns ¡D/ i~ ,2002. B~ ' '. 9,."..-~ Its Þ> ~~ c' Date of Sigµ&ture 10/ J <6/ D '"Z....-- ~ /r/)/ Atte ' '/J -<A C., v U--.>-'-4 ~ Its ./ ~//rP.~~A0m·,.-i1 snt*t-.v- Date of Signature 10./; lOG Approved þy the City Council CITY ST CI:kfil>.MP, If dJ '0/7 ,2002 BY' "~~ , I Mayor' ' Date of Signature I 0 ~ 9· ¿; ;;;-- Attest ",; &~ Its City Cler 'r (j . Date of Signature it}? ( lfß,/ (; L . Approved by the City Council CITY OF ST. JOSEPH o~ ..3 ,2002 BY ~~ Its~ Date of Signature ¡olog" / C ~ . . Attes~zrÁ~ ¿~1I,1.L/M_ç It /YJlnls¡;a!ev-- Date of Signature /0 / g /O;L Approved by the City Council ì O} 0.9- ,2002 Attest ~tlÙJ ~. &u Q JJ Its ß P ¡tit {' &Uc -fÛt~au./tß./J . Date of Signature iO /q (o::J-. 9 · Protecting, maintaining and improving the health of all Minnesotans October 15,2002 St. Joseph City Council c/o Mr. Richard Taufen St. Joseph City Hall P.O. Box 668 St. Joseph, Minnesota 56374 Dear Council Members: SUBJECT: TriennIal LeaèvCopperTap Wate,~ 1\1onitoringReport,PWSID..1730033 This letter is to report the results ofthe triennial lead/copper monitoring that is required by the Safe Drinking Water Act. The results of the triennial tap monitoring revealed the following 90th percentile levels: 90th percentile lead level = 4.0 ug/l (rounded as 0.004 mg/l) 90th percentile copper level = 163.0 ug/l (rounded as 0.2 mg/l) · Based ori these triennial monitoring results, your public water system has not exceeded the action level for lead and has not exceed~d the action level for copper. Your next round of lead/copper monitoring has been scheduled, for August 2005. Sample bottles will be sent to you from a contract laboraiòry early in the monitoring period. The enclosed report should be placed in your records and a copy maintained on or near the water supply premises and available for public inspection for not less than ten (10) years. If you have specific questions or comments on the report, please contact Pauline Wuoti at 651/215-1311, Patricia McKasy at 651/215-0759, or Lih-in Rezania at 651/215-0763. SincerelY,.q '7 ,.,/ ~~ . /: /~~ .<;-' , " .~ Patricia A. McKasy I,ý"/ Community Public Water Supply Unit I Environmental Health Division P.O. Box 64975 St. Paul, Minnesota 5 5164-0975 · P AM:paw Enclosure cc: Water Superintendent General Information: (651) 215-5800 . TDD/TTY: (651) 215-8980 . Minnesota Relay Service: (800) 627-3529 . www.health.state.mn.us For directions to any of the MDH locations, calI (651) 215-5800 . An equal opportunity employer City of 125 Pine Cone Road North · PO, Box 140 . Sandi, MN 563ï7-0140 Phone (320) 253-21 ïl · Fax (320) 253-3337 · www.sanellmn.c ~f~~~:: ~~_c____.' October 21, 2002 Sauk Rapids City Clerk 115 2nd Avenue North Sauk Rapids, MN 56379 St. Joseph City Clerk 25 North College Avenue St. Joseph, MN 56374 Waite Park City Clerk 19 13th Avenue North Waite Park, MN 56387 St. Cloud City Clerk 400 2nd Street South St. Cloud, MN 56301 Dear Area City Clerks: . In accordance with Section 18.1 of the JointPowers Agreement relating to Life Cycle Housing, the purpose of this letter is to notify you that the effective date of the subject agreement is October 18, 2002. All parties to the agreement have reportedly appointed a member from its governing board to serve on the Board of Directors. An organizational meeting of the newly created Board is scheduled to meet at 5:30 p.m. on Thursday, October 24, 2002, at either the Waite Park City Hall or Community Park Building. Sincerely, H~)~~V-7 él<Aut Patti Gartland City Administrator . · LMC 145 University Avenue West, St. Paul, MN 55103-2044 League 0/ Minnesota Cities Phone: (651) 281-1200. (800) 925-1122 Cities promoting exceOence TDD (651) 281-1290 LMC Fax: (651) 281-1299 LMCIT Fax: (651) 281-1298 Web Site: http://www.lmnc.org MEMORANDUM To: Mayors, City Managers, Administrators and Clerks From: Jim Miller, Executive Director Re: December aid cuts becoming more likely Date: Tuesday, October 22, 2002 In mid-August, the League distributed a memo outlining considerations for your city budget due · to the uncel1ainty surrounding the state's budget. This memo is intended to update the information contained in our previous document. The focus of this memo is not on the much- publicized 2004-2005 biennial deficit that could exceed $3 billion. Rather the focus is on the immediate fiscal year budget and the possibility that by the end of current fiscal year on June 30, 2003, the state could face a deficit that will require almost immediate remedial action. This could include reductions or delay of December aid payments. Two weeks ago, the State Department of Finance released the quarterly economic update. This quarterly update is not fonnal state budget forecast. It is a report on year-to-date revenue collections compared to previous forecasts, and makes,note of any significant economic or revenue developments that have occurred since the last fonniil forecast. The news at the update was again pessimistic. The continued slow recovery ITom the recent recession has translated into a slower rebound in the state's tax: collections for the current fiscal year. If current tax collections remain dampened, the state could have a deficit for the balance of the current fiscal year. The next official prediction ofthe status of the state budget will occur on December 3. The Department of Finance will release its state budget forecast on or around that day and if the short-term projections indicate a 2003 deficit beyond the state's budget reserve, the state will likely have to take quick action. · Un allotment · In our discussions with administration staff, it is clear that there are at least preliminary preparations being made should the December forecast show a deficit for the remainder of the current biennium. The governor has the power to "unallot" or reduce state expenditures to , balance the state's budget and December state aid payments could be affected. Although we did mention this possibility in the August memo, at that time it did not appear to be a likely outcome. However, as each passing month ends \'lith revenues lower than forecast, it appears that a deficit, and therefore unallotment, is more likely. As stated in the August memo, the governor's power to unallot is broad. Through unallotment, the governor effectively has the power to reduce legislative appropriations to address a state deficit that exceeds its reserves. The December 2002 Local Government Aid (LGA) and market value homestead credit (MVHC) payments would be the last distributions to cities this biennium. However, to further complicate matters, cities in the 19 counties affected by June flooding have, as of this week, received their second halfLGA distribution and therefore would only have market value homestead credit outstanding and subject to cuts. In other words, the percent of cuts conceivably could be larger since the total available has been reduced by these early payments. Aid Payment Deferment In addition to the governor's power to unallot (or cut) appropriations, state law allows the governor to defer (or withhold) distributions of appropriated money. This power could be used to · delay action on unallotments while the governor develops a proposal for cuts or it could be used as a short-term bridge to meet the state's cash flow needs. By delaying aid payments, the governor would have more time to make decisions on whether and how to cut aid payments. If the December aid payments are deferred until after the legislature convenes on January 7, it is possible that legislators and the incoming governor might also have a role in any final decision. The law does not place limits on how long a state payment can be deferred. Although it currently does not appear that the state will have a cash flow problem in late December, if a problem materializes, the governor could delay LGA and market value payments to address the problem. Summary The state's budget situation has not improved and due to the increasing possibility of a shortfall for the balance of this biennium, delay in the December distribution ofLGA and MVHC or unallotment of a portion of these payments remains a distinct possibility. The long-term state budget outlook also looks bleak. Legislative action to address this long-term shortfall could affect city aid distributions beginning in 2003. However, action on this long-term deficit will not likely occur until late in the 2003 legislative session. · College of Saint Benedict Partner in liberal arts education with · Saint John's University Office of the President 37 S. College Ave.· St. Joseph, MN 56374-2099 . (320) 363-5505 . fAX (320) 363-6091 October 15, 2002 Larry Hosch, Mayor City of St. Joseph 25 N College Ave Saint Joseph, MN 56374 Larry: I appreciate that you made time in your busy schedule to meet with Jim and myself. The relationship between the City and the College is very important. Both the City and the College have stood the test of time and have had a long and fruitful relationship. I am pleased to hear of the comprehensive planning the City is undertaking. The College is ready and willing to assist in any way we can in this most worth while venture. I am also pleased with the most recent developments regarding the roads affecting our newly purchased 64 acres east of College Avenue. I was heartened to learn from you that: · · The new proposed routing of the road would follow our northern most property line. This arrangement does not dissect anY,of our property. · The cost ofthe proposed road will not be assessed to the College now while the road has no use or need by us.W e understand that if and when we have a need to use the road we will be assessed at that time. · The City is willing to pay fair market value for the land needed to build the road. These developments are very encouraging to me and I am very hopeful that we can reach a resolution which will avoid eminent domain proceedings. Finally, please know that the College is very appreciative of the fine city services that support the community and the College. We are also committed to keeping a strong healthy relationship with the City now and into the future. Sincerely, cc: JudyWeyrens, City Administrator · James Fredricks, Chief Physical PlanVFacilities Management Officer Overtime and Callouts . October 11 through October 24, 2002 1~~tt~~~~~JfQ.ÍJi1:ii__k~~~~~ .~~~f~__t'1GtJ~¥l~~i~~~fioÜ~#~~ 10/19/02 2.00 hrs Weekend Work 10/22/02 4.00 hrs ASP training 10/20/02 2.00 hrs Weekend Work 1~:zj;t:;:g,~~¡1N~'Jt£'liih~iJñtM~"ª1~~¡g{~~~~~1 r~~~~~~~:=~-"~f~~~~~l@'~~~ 1 0/22/02 4.00 hrs ASP training 10/12/02 2.00 hrs Weekend Work 10/13/02 2.00 hrs Weekend Work 10/23/02 2.00 hrs Power Out-Lift Station ~m~.f~s~~~~t~~11t~~1 10/22/02 4.00 hrs ASP training 1&1f~1:S;~~~1~~,:ç1t~~'ª:t{~,.g~, /i~~\'l;,;t;(,i~~?:i:¡£~cl¡ 10/17/02 2.00 hrs Safe & Sober mtg 10/22/02 4.00 hrs ASP training . . · · MEMORANDUM ,. Date: November 6, 2002 . To: Honorable Mayor Hosch and Members of the City Council From: Judy Weyrens Re: Mike Deutz - Building Request Please find to follow a letter from Joe Bettendorfregarding the proposed development of Mike Deutz. In your Council packet you received the information submitted to the Planning Commission. The complete plans were not available until Thursday, October 31 at which time Mike delivered them to Joe Bettendorf. Therefore his response was not available on Monday night. Due to the election and three days between Planning Commission action and City Council action request, the typed recommendations are not available at this time. The Planning Commission recommended the following: Special Use Permit Approval · Sideyard variance Denial, hardship was not present Parking Lot location Approval contingent that the parking lot on adjoining property be tied to the property where the structure will be built. Parking Space Number Request withdrawn Parking Lot Paving Approved contingent that when the drainage is resolved or a building permit is requested, whichever comes first, the parking lot will be paved. . .. . ~SeJ 1200 25th Avenue South, P,O. B{)x 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation . November 5, 2002 RE: St.Joseph,~innesota St. Joe Retail! Apartments SEH No. A-STJOE 0301.00 D33 Honorable ~ayor and City Council c/o ~s. Judy Weyrens ClerkJ AdministratorrTreasurer City of St. Joseph 25 College Avenue , P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and ~embers of the Council: I reviewed the site plan submitted for the St. Joe Retail/Apartment complex and have the following comments: 1. I recommend retaining the 5-foot side yard clearance adjacent to the alley. Alleys are tight to . begin with, and the additional clearance will help with installation of future utilities, and with the eventual alley paving. 2. Though I would like to see the roof drainage go underground to the storm sewer under College , Avenue, the County is apparently unwilling to let us cut the street open at this time. Therefore, the surface drainage pattern proposed by the Developer is, the next best approach. Approximately two-thirds of the roof drainage is being directed to' College Avenue. I assume this will be the case on both sides of the building, with the south drainage going to the front parking lot and then north to the alley. The storm sewer recently constructed in the north-south alley (next to ~ike Loso's house) ties into an existing catch basin lead on Birch Street where it intersects with College Avenue. The storm sewer is 18-inch pipe, sized to handle runoff from future development. The catch basin lead, however, is only 12-inch pipe and, therefore, has limited capacity. As the block changes over time from a mix of residential and commercial uses to all commercial, additional stoim sewer capacity will be needed at the point where the pipe reduces to 12-inches in diameter. The most direct solution appears to be a future relief storm sewer along the south side of CSAH 75. This pipe would connect to the existing 3~-inch line under College Avenue, and proceed west along the south CSAH 75 ditch to First Avenue NW. There it would pick up flow from the new storm sewer line just installed, and continue west, then north under CSAH 75 to the pond west of the main wastewater pumping station. 3. The Drawing shows plantings and islands encroaching on the north-south alley. These should be . moved to private property. Short Elliott Hendrickson Inc, . Your Trusted Resource . Equal Opportunity Employer . Honorable Mayor and City Council November 5, 2002 Page 2 4. There is not enough room for parking in front of the building without encroaching on to the . existing City sidewalk. (There are two walks - one on the Developer's property adjacent to the right-of-way line, and the City's sidewalk on the right-of-way). Eighteen-foot deep stalls are tight, but will probably work most of the time. The additional width needed to back out and turn north to exit is 24-feet. This puts you 6-feet into the right-of-way. In addition, there is no room to back out of the south two stalls without backing onto the adjacent property (and the sidewalk). 5. The parking stalls adjacent to the rear of the building will not allow a driver to back out. You need to provide a turn-out similar to the one on the west end of the west parking lot. Based on the above comments, it appears the lot size will not support the combination of building and parking that is proposed. This concludes my remarks. Sincerely, SHORT ELLIOTT HENDRICKSON me. ~ng.l~dWr~~ . City Engineer djg c: Dick Taufen, City of St. Joseph Mike Deutz (PO Box 634, St. Joseph) w:\stjoe\d33 Sl joe reuil apts\)·city site pLan.l10602.do~ . General Elections Results November 5, 2002 . FEDERAL OFFICESI Pl P2 P3 Sum TOTAL us SENATOR RAYTRICOMO 8 10 11 29 29 JIM MOORE 5 32 17 54 54 NORM COLEMAN 131 528 310 969 969 WALTER MONDALE 139 511 531 1181 1181 M1RO DRAGO KOVATCHEVlCH 3 0 1 4 4 WRITE-IN ' 0 4 8 '12 12 OVERVOTE 0 1 0 1 1 UNDERVOTE 2 11 8 21 21 US REPRESENTATIVE DISTRICT 6 DAN BECKER 19 95 32 146 146 MARK R. KENNEDY 132 510 323 965 965 JANET ROBERT 126 440 454 1020 1020 WRITE-IN 0 2 0 2 2 OVERVOTE 0 0 0 0 0 UNDERVOTE 11 50 77 138 138 I STATE OFFICESI Pl P2 P3 Sum TOTAL STATE SENATOR DISTRIct 14 MICHELLE FISCHBACH 123 537 288 948 948 LYNN SCHURMAN 149 511 499 1159 1159 WRITE-IN 0 3 1 4 4 OVERVOTE 0 1 1 2 2 UNDERVOTE 16 45 97 158 158 STATE REPRESENTATIVE DISTRICT 148 . DOUG STANG 137 542 248 927 927 MIKE SLAVIK 139 506 568 1213 1213 WRITE-IN 0 2 2 4 4 OVERVOTE 0 1 0 1 1 UNDERVOTE 12 46 68 126 126 GOVERNOR 8r. LIEUTENANT KEN PENl'EL & RHODA GILMAN 17 42 69 128 128 TIM PENNY & MARTHA R. ROBERTSON 43, 149 118 310 310 TIM PAWLENTY & CAROL MOLNAU 127 488 259 874 874 ROGER D. MOE & JUUE SABO 92 381 412 885 885 LAWRENCE MICHAEL AESHLMAN & TAMARA ANN HOULE 2 0 0 2 2 BOOKER T. HODGES IV & KAMAL B. BUCHANAN 3 6 3 12 12 KARl J. SACHS & SAMUEL F. FARLEY 0 2 3 5 5 WRITE-IN 0 0 0 0 0 OVERVOTE 0 11 2 13 13 UNDJ,:RVOTE 4 18 20 42 42 SECRETARY OF STATE ANDREW S. KOEBRÌCK 13 28 68 109 109 DEAN ALGER 9 49 21 79 79 MARY KlFFMEYER 121 484 275 880 880 HUBERT H. "BUCK" HUMPHREY 126 472 395 993 993 WRITE-IN 0 5 1 6 6 OVERVOTE 0 3 0 3 3 UNDERVOTE 19 56 126 201 201 STATE AUDITOR DAVE BERGER 21 46 53 120 120 DAVE HUTCHESON 23 112 123 258 258 PATRICIA AWADA 99 402 182 683 683 CAROL JOHNSON 114 447 320 881 881 . WRITE-IN 1 1 2 4 4 OVERVOTE 0 0 1 1 1 UNDERVOTE 30 89 205 324 324 Page 1 of 5 11/7/2002 10:18 AM General Elections Results November 5,2002 I STATE OFFICES CONT.I . P1 P2 P3 Sum TOTAL ATTORNEY GENERAL ,DALE NATHAN 12 55 29 96 96 TOM KELLY 94 374 226 694 694 MIKE HATCH 163 612 466 1241 1241 WRITE-IN 0 0 2 2 2 OVERVOTE 0 0 0 0 0 UNDERVOTE 19 56 163 238 238 I COUNTY OFFICES I P1 P2 P3 Sum TOTAL COUNTY COMMISSIONER DISTRICT 2 MARK K. SAKRY 204 860 547 1611 1611 WRITE-IN 2 13 1 16 16 OVERVOTE 0 0 0 0 0 UNDERVOTE 82 224 338 644 644 COUNTY AUDITOR TREASURER RANDY R. SCHREIFELS 169 701 207 1077 1077 SCOTI KELM 57 201 168 426 426 WRITE-IN 0 8 3 11 11 OVERVOTE 0 0 1 1 1 UNDERVOTE 62 187 507 756 756 COUNTY RECORDER DIANE A. GRUNDHOEFER 121 502 242 865 865 JOANIE ROTHSTEIN 105 383 173 661 661 WRITE-IN 2 ' 6 1 9 9 . OVERVOTE 0 0 1 1 1 UNDERVOTE 60 206 469 735 735 COUNTY SHERIFI' JOHN SANNER 133 493 234 - - 860 860 JAMES MCDERMOTI 105 436 212 753 753 WRITE-IN 0 6 2 8 8 OVERVOTE 0 0 0 0 0 UNDERVOTE 50 162 438 650 650 COUNTY ATIORNEY MARY YUNKER 102 462 231 795 795 JANELlE KENDALL 139 506 295 940 940 WRITE-IN 0 1 0 1 1 OVERVOTE 0 0 0 0 0 UNDERVOTE 47 128 360 535 535 SOIL AND WATER CONSERVATION DISTRICT 1 CHARLES UPHOFF 201 809 517 1527 1527 WRITE-IN 0 10 1 11 11 OVERVOTE 0 1 1 2 2 UNDERVOTE 87 277 367 731 731 SOIL AND WATER CONSERVATION DISTRICT 5 JEROME 8ECHTOLD 208 826 526 1560 1560 WRITE-IN 0 6 0 6 6 OVERVOTE 0 0 1 1 1 UNDERVOTE 80 265 359 704 704 . Page 2 of 5 11/6/2002 2:56 PM .: -- General Elections Results November 5, 2002 -- JUDICIAL OFFICES , P1 P2 P3 Sum TOTAL ASSOctATEJusnCE3 PAUL ANDERSON 151 502 299 952 952 JACK BAKER 56 306 94 456 456 WRITE-IN 0 3 3 6 6 OVERVOTE 0 0 0 0 0 UNDERVOTE 81 286 490 857 857 JUDGE 1: COURT OF APPEALS EDWARDTOUISSAINT, JR 187 751 436 1374 1374 WRITE-IN 2 4 2 8 8 OVERVOTE 0 0 0 0 0 UNDERVOTE 99 342 448 889 889 JUDGE 5: COURT OF APPEALS BRUCE D. WILLIS 187 751 436 1374 1374 WRITE-IN 2 2 1 5 5 OVERVOTE 0 0 0 0 0 UNDER VOTE 99 344 449 892 892 JUDGE 8: COURT OF APPEALS THOMAS KALITOWSKI 185 743 424 1352 1352 WRITE-IN 2 3, 1 6 6 OVERVOTE 0 0 0 0 0 UNDERVOTE 101 351 461 913 913 JUDGE 9: COURT OF APPEALS ROGER M. KLAPHAKE 188 771 441 1400 1400 WRITE-IN 2 2 1 5 5 . OVERVOTE 0 0 0 0 0 UNDERVOTE 98 324 444 866 866 JUDGE 10: COURT OF APPEALS HARRIET LANSING 184 749 436 1369 1369 - WRITE-IN 2 1 0 3 3 OVERVOTE 0 0 0 0 0 UNDERVOTE 102 347 450 899 899 JUDGE 15: COURT OF APPEALS ROBERT H. SCHUMACHER 184 754 435 1373 1373 WRITE-IN 1 5 2 8 8 OVERVOTE 0 0 1 1 1 UNDERVOTE 103 338 448 889 889 JUDGE 16: COURT OF APPEALS JEFFERY A. SLOAN 82 293 131 506 506 TERRI JEAN STONEBURNER 112 481 239 832 832 WRITE-IN '1 4 0 5 5 OVERVOTE 0 1 5 6 6 UNDERVOTE 93 318 511 922 922 JUDGE 1: 7TH DISTRICT COURT RICHARD J. AHLES 187 764 434 1385 1385 WRITE-IN 3 3 1 7 7 OVERVOTE 0 0 0 0 0 UNDERVOTE 98 330 451 879 879 JUDGE 3: 7TH DISTRICT COURT PETER M. IRVINE 180 742 420 1342 1342 WRITE-IN 1 1 0 2 2 OVERVOTE 0 1 0 1 1 . UNDERVOTE 107 353 466 926 926 Page 3 of 5 11/6/2002 2:56 PM . General Elections Results November 5,2002 I JUDICIAL OFFICES CONT.I . Pl P2 P3 Sum TOTAL JUDGE 4: 7TH DISTRICT COURT BERNARD E. BOLAND 187 751 426 1364 1364 WRITE-IN 1 3 0 4 4 OVERVOTE 0 0 0 0 0 UNDERVOTE 100 343 460 903 903 JUDGE 5: 7TH DISTRICT COURT DAVID R BATTEY 180 741 419 1340 1340 WRITE-IN 1 3 1 5 5 OVERVOTE 0 0 0 0 0 UNDERVOTE 107 353 466 926 926 JUDGE 6: 7TH DISTRICT COURT THOMAS A. GODZAlA 178 741 420 1339 1339 WRITE-IN 1 2 1 4 4 OVERVOTE 0 '0 0 0 0 UNDERVOTE 109 354 465 928 928 JUDGE 11: 7TH DISTRICT COURT THOMAS P. KNAPP 183 749 437 1369 1369 WRITE-IN 2 2 0 4 4 OVERVOTE 0 1 0 1 1 UNDERVOTE 103 345 449 -897 897 JUDGE 13: 7TH DISTRICT COURT JOHN E. PEARSON 180 743 416 1339 1339 WRITE-IN 1 1 0 2 2 OVERVOTE 0 0 1 1 1 UNDERVOTE 107 353 469 929 929 . JUDGE 17: 7TH DISTRICT COURT THOMAS M. STRINGER 132 423 264 819 819 JOHN A. HAlliNG 63 351 102 516 516 WRITE-IN 1 4 0 5 5 OVERVOTE 0 5 0 5 5 UNDERVOTE 92 314 520 926 926 JUDGE 19: 7TH DISTRICT COURT KATHLEEN A. WEIR 178 744 426 1348 1348 WRITE-IN 3 2 0 5 5 OVERVOTE 0 0 1 1 1 UNDERVOTE 107 351 459 917 917 JUDGE 23: 7TH DISTRICT COURT GALEN J. VAA 177 736 414 1327 1327 WRITE-IN 2 3 0 5 5 OVERVOTE 0 1 0 1 1 UNDERVOTE 109 357 472 938 938 JUDGE 24: 7TH DISTRICT COURT MICHAEL S. JESSE 179 741 416 1336 1336 WRITE-IN 1 2 0 3 3 OVERVOTE 0 0 0 0 0 UNDERVOTE 108 354 470 932 932 . Page 4 of 5 11/6/2002 2:56 PM ~ General Elections Results November 5, 2002 -e ' CITY OFFICES Pi P2 P3 Sum TOTAL CITY OF ST. JOSEPH MAYOR LARRY HOSCH 231 882 592 1705 1705 WRITE-IN 12 42 6 60 60 OVERVOTE 0 0 0 0 0 UNDERVOTE 45 173 288 506 506 CITY OF' ST. JOSEPH COUNCIL MEMBER ROSS RIEKE 190 749 498 1437 1437 WRITE-IN 72 267 107 446 446 WRITE-IN 31 80 8 119 119 OVERVOTE 0 0 0 0 0 UNDERVOTE 283 1098 1159 2540 2540 CITY QUESTIONS :;hall the City of St. Joseph impose a local sales and use tax of one-half percent (1/2%) during the period of January 1,2003 through December 31, 2005, to partially pat for the St. :loud Regional Airport main runway improvements and the local improvement Pi P2 P3 Sum TOTAL YES 103 466 278 847 847 'NO 158 5S2 308 1018 1018 OVERVOTE 0 2 1 3 3 UNDERVOTE 27 77 299 403 403 >roject One: Add bathroom fadlitles to Klinefelter and Northland Parks, upgrade the bathrooms at Centennial and assist with the welcoming center for the Wobegon Trail at a total :ost of $150,000. - Pi P2 P3 Sum TOTAL YES 139 560 354 1053 1053 NO 97 339 143 579 579 OVERVOTE 0 0 0 0 0 UNDERVOTE 52 198 389 639 639 'roject Two: Fund the construction of a water splash fadlity (an outdoor water area for children) at a cost of $150,000. Pi P2 P3 Sum TOTAL YES 127 493 277 897 897 NO 96 386 203 685 685 OVERVOTE 0 0 0 0 0 UNDERVOTE 65 218 406 689 689 >roject Three: Fund a portion of the Transportation Study to determine the location of Filed Street east of County Foad 121 at a cost of $150,000. Pi P2 P3 Sum TOTAL YES 56 175 145 376 376 NO 160 622 281 1063 1063 OVERVOTE 0 0 0 0 0 UNDERVOTE 72 300 460 832 832 SCHOOL DISTRICT QUESTION -he board of Independent School District No. 742 (St. Cloud Area School District No. 742), has proposed to increase its general education revenue by $375 per resident marginal cost Jupil unit. The additionai revenue will be used to finance school operati ,hall the increase in the revenue proposed by the board of Independence School District No. 742 be approved? Pi P2 P3 Sum TOTAL - YES 114 490 499 1103 1103 NO 139 525 112 776 776 OVER VOTE 0 0 0 0 0 UNDERVOTE 35 82 275 392 392 Page 5 of 5 11/6/2002 2:56 PM St. Joseph Mayor e November 5,2002 Write-In Summary Precinct Precinct Precinct Total One Two Three Votes Atkins, Jesse 1 1 Berghorst, Bruce 1 1 Blanchette, Kevin 1 1 Borgestad, Brian 1 1 Denne, Ross 1 1 Dirlam, Josh 1 1 Donnay, Jeff 2 2 Ehlert, Cory 1 2 3 Graft, Mark 1 1 Harvey, the Rabbit 1 1 Hiemenz, Ken 6 2 8 Holm, Richard 1 1 Jones, Jeffrey 1 1 Kassandra, March 1 1 Klein, Hub 1 1 Loso, Bob 4 4 Mathre, Ryan 1 1 Meyer, Dustin 1 1 e Minier, William 1 1 Nelson, Tracy 1 1 Niedenfuer, Mary 1 1 Nierengarten, Dan - 2 2 Pagnuco, Rondal 1 1 Petters, Alicia 1 1 Pflueger, Sharon 1 1 Pull, Chris 1 1 Rinels, Jason 1 1 Stang, Doug 1 1 Stapleton, Chris 1 1 Stapleton, John 1 1 Stapleton, John 3 3 Stapleton, John 2 2 Tschida, Sarah 1 1 Utsch, Gary 1 3 4 Weyrens, Judy 1 1 Wick, Dale 3 3 Zimmer, Mark 2 2 Totals 12 42 6 60 e . .. ~ · OUTSTANDING ISSUES - 2002 Improvement 1. Delaying Interest - I was asked to provide information 0!l t~e cost of interest for one year if the interest is delayed. The cost ofthe interest is approximately $ 45,418.56. As stated at the public hearing, John Scherer questioned if there is legal authority to do so. 2. Truck Route - The City did not mark the truck route and we can request removal of the signs 3. Homestead - vs - non homestead - All the properties were verified for homestead classification and no errors were found. 4. Replacement of Concrete Aprons - Mike Deutz questioned the charge against his property south of Birch Street. He stated it was his opinion that he would not be charged as the aprons were only five years old. Engineer Response: The property on the north side of Birch Street was not assessed for the apron, therefore the costs is washed out. 5. Water Issues - Jim Schwegel questioned the amount of his water assessment. His assessment was based on the policy adopted by the Council for multiple units. The policy was adopted as multiple dwellings require more space in the pipe. When the property owned by the Loso Trust is developed, they will be assessed in the same manner as Schwegel, based on the development. In calculating the actual dollar value of the pipe that extends on Schwegel's property, it exceeds the assessment. · OTHER....... While reviewing the assessment roll, it was noticed that five properties were charged for curb that should not have. The are as follows: 1. Line 18 - Legion 2. Line 19 - Bob Velline 3. Line 44 - RJT Partnership 4. Line 45 - Thomas Krebsbach 5. Line 46 - Ehlen Properties (Post Office) The Council needs to take action on the assessment roll at this meeting approving the Resolution adopting the final assessment roll with the five changes stated above and any other changes made at this meeting. · I '" ~ (J ~ W N '" z Q :; 0 '" .. ;¡; W a> '" 0 a> "' :J; t- ::: .. .. Z .. .. "' "' .. '" t- a> 0 a> "- ~ '" '" .. "' '" t- a> a> 0 .. .. .. .. .. gJ a> .. 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'" '" N '" :¡: '" '" '" '" .,; ci .,; .,; gj gj gj ~ r:: ~ gj ~ 3 ~ <ri '" ci N ~ ci <0 <0 <0 .,; " gj <0 .; N :¡: ¡;:: <0 on '" ~ '" on !;; ~ '" ~ '" '" '" N N '" '" '" t¡ 0. on N ... ... ... '" .... ... on 0. '" '" '" '" '" on '" '" '" N on "!. o:i <Ò <Ò <Ò <Ò <Ò <Ò g <Ò oS g .,; <Ò o:i g '" <Ò <Ò <Ò .,; <Ò r-: r-: '" '" ¡:ï '" ..¡ ",' ~ ~ ..¡ o:i ~ CD .. .. Pf.1~'~"~'f,.-J'~~~,r,1l. . .._ Mernorandtnn To: City Council Members CC: From: Peter E. Jansky., Chief of Police Date: 11/07/02 Re:Fees It has been brought to my attention that the fee's that are charged for ordinance violations have not been brought before the city council. Therefore I would like to make the following recommendations: . Parking fees would stay the same. I have attached a copy of a parking ticket so that you can see what they are. I would recommend that if a person does not take care of hislher parking ticket and a citation has to be issued that the fine be $50.00. If a long form complaint is issued or a warrant the fine goes to $100.00. This would not be out ofline since it would just cover the cost of the attorney's fees. The following are fees for service. 1 checked with other departments in the area and the following fees are inline with them. Driver License Check------------------ $5.00 Accident Reports------------------------$5. 00 Investigation Reports-(l st Page)------$5.00 Per page copy fee-----------------------$ .25 Criminal History Check ---------------$15.00 Fingerprinting-------------------------$15.00 I would be glad to answer any questions that you may have on these items. @ i ~.. ¡¡ ! POLICE ~ ~- 1 .'i:__~· ,- 18'8 01 TIME . ' YR. OFF. NO. LOCATION OVERTIME PARKING .....................................0 $10.00 After 48 hours, tine is ....................................... $20.00 After 1 0 days, tine Is ......................................... See Below VIOLA.TIONS: Over 24 Hrs,J Left Side Park ........................ 0 $10.00 Improper Position ................................:...........0 $10.00 Prohibited Parking ...........................................0 $20.00 Fire Hyd~ant .....................................................0 $25.00 2 A.M. to 6 A,M. Violation .............................. 0 $10.00 . Snow Removal Violation .................................. 0 $10.00 Handicap Violation .......,................................... 0 $200.00 ADDITIONAL PENALTY OF: $5.00 after 10 days . $1.0.00 after 20 days $20.00 after 30 days You have violated the City of SI. Joseph parking ordinance as checked above. You may satisfy this violation by enclosing the amount checked and depositing it in the mail or by bringing it to City Hall Box. If you wish to contest this violation, you must contact the SI. Joseph Police Department within 10 days and a court date will be assigned to you. Please bring this envelope with you. Failure to settle this case will result in a warrant for your arrest, and additional penalties will be assessed. CITY OF ST. JOSEPH -...- ....seJ ., MEMORANDUM · 1200 25th Avenue South, P.O. Box 1717, SI. Cloud, MN 56302-1717 320.229.4300 800.572.0617 320.229.4301 FAX TO: Honorable Mayor and City Council clo Judy Weyrens, Administrator FROM: AmyB. Schaffer, P.E. DATE: November 7,2002 RE: 2002 County Road 121 Improvement St. Joseph, Minnesota c.P. 121-00-31; SAP 233-107-01 SEH No. A-STJOE 0004 14 The following submitted quotes for paver stone installation at St. Ben's walkway entrance, south comers of Minnesota and College. Contractor Item Quantity nit Price Total · eartland nstall Paver Stone 460.00 $3.40 $1,564.00 enme stall Paver Stone 1.00 $5,750.00 $5,750.00 In my opinion, Heartland is the lowest, responsive, responsible quoter, and I recommend award to them based on their quote of $1,564.00. If you are in agreement with this quote, it is understood the City will pay for this under the County Road 121 contract with Steams County. djg Enclosures c: Joe Bettendorf, SEH (w/enclosures Jerry Siegfried, SEH(w/enclosures) Jodi Teich, Steams County (w/enclosures) Dick Taufen, City of St. Joseph (w/enclosures) w:\stjoe\OOO4\corr\m-city paver stone quote-l10702.doc · Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer NOV-07-2002 THU 04:36 PM CITY OF ST JOSEPH FAX NO. 3203630342 p, 01 ., . I ~ !A4Y'1 . IMJ . !.. n· ...... ···+K . JE!'!/O~ .X:'~\~e ~e ,,,])lçç,k._,,'& ~\:, ,~S .: ~ð00 ~ ft, "PqQet-S .ls;,\~le( GÚf~ Þ0..Co,b Si~.. ) . '3 / I L7 t, 7 t / J _: yl' ClitSs&..Cd(\rtetSé'~n<'nLls , ,. j): u:s~er~J\~~S:~ ~.0j Þ - l j.V.... ,..,.qU~,. , ... ........ .... ~i~ O/S0,n,_._~~pJ~~ ... 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JSr&C¡ ys40 ð ~\ ,d ~(\)i: . 31~Ç ~ · lJØ'O 11/07/02 THU 17:30 [TX/RX NO 8920] ~o~ 06 02 08:02p JOE RENNIE 320-363-7842 p. 1 RENNIE Jo£'S czLi :ti ;l~3'- 73 L./J . 11- -fl, CORslrllClioR frf'f\ f I~ :.J:\lj t~(tl:-v ~{lJ,":>1 Serving the Greater St. Cloud Area Joe Rennia 3f,.3 ~ 7 B L/L . r¡}-~ :it Sl £.)/ J 57£A-t!.N.5 ._ ,J1JSJ/f^, , PURCHASER CcwJTlI ¡ {!:J;Tf òý 61, PHONE ( "3zcì) 227 - J./30 I , ", ADDRESS ê&';úV ì,/ f?c {tf) j;;lJ PRfl;¡~ cr JOB DESCRIPTION: J~nr(..,. (! or6ìil vrcTn,Aj j-V.TU Si/j?f7Lf' Tift ¡::¿)Ùe>vJ¡;r¡/ ? Fol. f{~?LFJtj',¡J¡" '?I//'[/LS :1=1'1 ;3 ß/èi':¡S /fù¡V c.. (!ìý !?D /2/ (f) :Dt'>/IJ V- G" (!t.&,55 .ti ¿ ¿;l0rixTf- BiJ-5f. ) ~ ;1/ h/ß-,5JJCP t:K:19N'rT~ 5¡9rJ})) , (j) 'J'Tv5 TI3¿,L . j.¡' ¡'jTIN t !dri/t} I @ 6uff'1 -),-rIP JrlfTlJ1-L 1/1 ¡lo( . Z {J j-c AT Sf: J),f,v> J 3'X13 ; hft/Ú Tlft (10 trI {ß. /.7/ -t- fh:rr/Nð"rß SF- .:II. .~ ¡:- ,p£pi ¿)- ()II of :: I, ,,0C'. - J- /¡1~3;2' ¡t¡t:i8 ßý :;T: g'f/¡/5 ='3;75~t~ . The purchaser shall pay to the Gontractor for the performance of this contract, subject to such increases or deductions, if any, as may result from changes hereafter mutually agreed upon between the parties hereto, the sum of ~ t;~.J¿v-' 1k.......{/I#~ollars ($ 5, 75o':'=:' L with the sum of ~ JLJ~?t '-dollars ($~oc)(.?, <.:.::. ) as down payment and progress payments due and payable as follows: tJ7V (~ ,.¡ ~ CHANGE ORDERS: PURCHASER DATE . I;i f IL-J JI- (P~oL s @(L R DATE - _.- - . ,,- .,-- - "0_" . -.-. _______._. __n__ ....-. 11/06/02 WED 21:54 [TX/RX NO 8901]