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2003 [01] Jan 16 {Book 26}
. ity of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 St. Joseph City Council (320) 363-7201 January 16, 2003 Fax; 363-0342 7:00 PM CLERK! ADMINISTRATOR Judy Weyrens 1. 7:00PM - Call to Order MAYOR Larry J. Hosch 2. Approve Agenda COUNCILORS 3. Consent Agenda Bob Loso a. Bills Payable: Requested Action - Approve Check Numbers 32308 - 32385 Cory Ehlert b. Minutes - Requested Action: Approve the minutes of December 4, December Kyle Schneider 10,2002 and January 3,2003 Alan Rassier C. Cable Franchise - Requested Action: Affirm the Cable Franchise Agreement for US Cable d. Deferred Compensation Policy - Authorize the Administrator to execute the revised Deferred Compensation Plan accommodating the 2002 Tax Reform Statutes. e. Liquor License - Authorize the issuance of a Liquor License to Bill Nelson to construct and operate a Steak House. The liquor license is contingent upon the submittal of certificate of insurance and payment of all fees. . f. Variance and Special Use Request, MN Home Improvement - Requested Action: 15% Variance on the Exterior Requirements in a B3 Zoning District and ã Special Use Permit to allow industrial warehousing. g. Final Plat Approval- Requested Action: Approve the final plat to subdivide Lot 1 Block 2 Buettner Business Park, creating two three acre parcels. 4. Public Comments to the Agenda 5. City Engineer Reports a. Transportation Planning Resolutions b. Contract with Mn/DOT for certain services 6. Department Head Reports 7. Mayor Reports 8. Councilor Reports 9. Administrator Reports a. Pay Equity b. 10. Adjourn - - CITY OF ST. JOSEPH 01/14/03 9:00 At-. Page Bills Payable . Check # Search Name Comments Amount FUND DEPART OBJ 032308 CITY OF ST. JOSEPH tobacco compliance reimb 58.00 101 032309 A-1 TOILET RENTAL satelite rental-klinefelter $63.90 101 45203 533 032309 A-1 TOILET RENTAL satelite rental-klinefelter 563.90 101 45203 531 032310 ALL SPEC SERVICES inspection fee-december $4,571.24 101 42401 311 032311 BORGERT PRODUCTS, INC/SKN refund of 2002 business pk assessment $1,611.76 325 032312 BOUND TREE MEDICAL, LLC non latex gloves $72.95 105 42270 210 032313 CAMERA TRADER film developing 53.94 101 42120 210 032314 GOEBEL, CINDY refund parking ticket 510.00 101 032315 GRANITE ELECTRONICS take out & reinstall siren on ladder truck 580.59 105 42220 220 032315 GRANITE ELECTRONICS 10 minitor IV pagers $5.108.81 105 42250 580 032316 INFRATECH pipeline cleaning $1,850.00 602 49450 220 032317 K.E.E.P.R.S.INC uniforms, brad meyer $58.31 101 42120 171 032317 K.E.E.P.R.S.INC uniforms, pete jansky 5147.85 101 42120 171 032317 K.E.E.P.R.S. INC uniforms-reserve, bromenshankel 55.95 101 42120 102 032317 K.E.E.P.R.S.INC uniforms-dwight pfannenstein $44.27 101 42120 171 032318 KUECHLE UNDERGROUND INC. payment #3 SE sewer $1,092.50 425 49490 530 032319 LITTLE SHOP & WELDING REPAIR fabricate brackets & wheels on snow blower $1,050.00 101 43125 220 032320 MINNESOTA ELEVATOR, INC service-december $65.00 101 41942 220 032321 MINNESOTA STATE TREASURER state surcharge, 4th qtr $ 1,888.63 101 42401 438 032322 R. L. LARSON EXCAVATING, INC hydrant repair $1,000.00 601 49430 220 032323 ST. CLOUD FIRE EQUIPMENT recharge fire extinguisher $29.50 105 42220 220 032324 ST. JOE TOUCHLESS CAR WASH car washes $8.52 101 42152 220. 032325 ST. JOSEPH NEWSLEADER legals-hearing, viking development $74.93 101 41120 340 032325 ST. JOSEPH NEWS LEADER legals-hearing, tom borresch $52.73 101 41120 340 032326 STANTON GROUP reimb-flex, med $15.99 101 032327 SUPER AMERICA gas $106.97 602 49490 210 032327 SUPER AMERICA gas 5106.97 601 49440 210 032327 SUPER AMERICA gas $106.97 101 45202 210 032327 SUPER AMERICA gas $106.97 101 43120 210 032327 SUPER AMERICA gas $44.70 105 42220 210 032328 CENTRAL MN FIRE AID ASSOC. 2003 dues 550.00 105 42240 433 032329 HElM, GERALD rent, january $133.00 602 49490 410 032329 HElM, GERALD rent, january $ 133.00 601 49440 410 032329 HElM, GERALD rent, january $134.00 101 43120 410 032330 KLN DISTRIBUTING service contract-2003 $1,818.18 101 41430 220 032330 KLN DISTRIBUTING service contract-2003 $2,181.82 101 42120 215 032331 LAKE REGION MEETING dues 2003 $40.00 105 42240 433 032332 LEAGUE OF MN CITIES subscriptions-cities bulletin $60.00 601 49440 433 032332 LEAGUE OF MN CITIES subscriptions-cities bulletin $60.00 602 49490 433 032333 MINNESOTA CHIEFS OF POLICE ASN dues, 2003 $120.00 101 42120 433 032334 MINNESOTA RURAL WATER ASSOC. dues, 2003 $ 195.00 601 49440 433 032335 MINNESOTA SECTION CSWEA' wastewater canf, 2003 $45.00 602 49490 331 032336 MINNESOTA STATE FIRE CHIEFS AS dues 2003 $260.00 105 42240 433 032337 MN CHIEFS OF POLICE ED. FOUND executive training institute-jansky $260.00 101 42140 331 032338 MN MUNICIPAL UTILITIES ASSOC 2003 Drug & Alcohol Test $29.17 601 49440 433 032338 MN MUNICIPAL UTILITIES ASSOC 2003 Drug & Alcohol Test $29.17 602 49490 433 032338 MN MUNICIPAL UTILITIES ASSOC 2003 Drug & Alcohol Test $29.16 101 43120 433 032338 MN MUNICIPAL UTILITIES ASSOC 2003 dues $220.00 601 49440 433 032339 MN STATE FIRE DEPART ASSOC. 2003 dues $150.00 105 42240 433 032340 MOLITOR EXCAVATING payment #5 2002 business park $92,583.78 425 43121 530 032341 MWOA dues. 2003 $15.00 602 49480 433 032342 NCEMSC 2003 ncemsc membership $75.00 101 42120 433 - 032343 NCPERS GROUP LIFE INSURANCE life insurance, january $18.00 101 032344 OFFICE MAX daily reminder, portfolio, address book $43.11 601 49440 200 - 032344 OFFICE MAX daily reminder $20.05 602 49490 200 032344 OFFICE MAX daily reminder $20.05 101 45202 210 032344 OFFICE MAX daily reminder $20.05 101 43120 200 032344 OFFICE MAX black, color ink cartridge 558.83 101 41430 200 032344 OFFICE MAX storage box, photo battery, legal pad 541.88 101 42120 200 CITY OF ST. JOSEPH 01/14/039:00 AM Page 2 . Bills Payable ~heck # Search Name Comments Amount FUND DEPART OBJ 32344 OFFICE MAX W-2's, 1099's $77.53 101 41530 200 32344 OFFICE MAX pagemarkers, binders, tape, dryline $98.13 101 41430 200 32345 PHYSIO CONTROLS Lifepak 500, first responder kit $2,463.14 101 42120 580 32346 POSTMASTER 2003 box rent, 268 $36.00 101 42120 410 32346 . POSTMASTER 2003 box rent, 668 $66.00 101 41430 410 32346 POSTMASTER 2003 bulk permit, utillity bills $50.00 603 43230 322 32346 POSTMASTER 2003 bulk permit, utillity bills $50.00 601 49440 322 32346 POSTMASTER 2003 bulk permit, utillity bills $50.00 602 49490 322 32347 PRINCIPAL LIFE medical insurance, january $10,154.79 101 32348 PURCHASE POWER postage $250.00 601 49420 322 32348 PURCHASE POWER postage $175.00 101 42120 322 32348 PURCHASE POWER postage $75.00 101 41430 322 32349 RENGEL PRINTING 2000 parking tickets $338.67 101 42120 210 32349 RENGEL PRINTING window envelopes, police $159.48 101 42120 200 32350 SIMPLEX TIME RECORDER CO monitor service 2003 $410.56 101 41942 300 32351 POSTMASTER stamps, chamber warmup $68.00 101 41430 322 32352 BILL WASNER'S SALES & SERVICE trailer rent, october - december $83.33 602 49490 410 32352 BILL WASNER'S SALES & SERVICE trailer rent, october - december .$83.34 101 43120 410 32352 BILL WASNER'S SALES & SERVICE trailer rent, october - december $83.33 601 49440 410 32353 BROWNING-FERRIS INDUSTRIES refuse removal, plant $57.84 602 49490 384 32353 BROWNING-FERRIS INDUSTRIES refuse removal $9,097.47. 603 43230 384 . BROWNING-FERRIS INDUSTRIES refuse removal, fire hall $50.61 105 42220 384 CELLULAR 2000 cell phone $50.12 101 45202 321 32354 CELLULAR 2000 cell phone $100.23 101 42151 321 32354 CELLULAR 2000 cell phoné $25.05 101 43120 321 32354 CELLULAR 2000 cell phone $25.05 602 49490 321 32355 CENTRAL MCGOWAN medical oxygen $26.50 105 42270 210 32356 CITY OF ST. CLOUD sewer rental charges-december $11,924.57 602 49480 419 32357 COMMISSIONER OF REVENUE state withhold 1/8 pay $1,105.30 101 32357 COMMISSIONER OF REVENUE state withhold 1/8 sick pay $64.27 101 32357 COMMISSIONER OF REVENUE state withhold 1/8 comp pay $82.19 101 32357 COMMISSIONER OF REVENUE state withhold 1/8cc pay $52.27 101 32358 CRUZE,PAT hours worked, Seven Dust Concert $105.00 101 32359 EFTPS federal withhold 1/8 cc pay $72.55 101 32359 EFTPS federal withhold 1/8 pay $2,644.03 101 32359 EFTPS federal withhold 1/8 sick pay $109.88 101 32359 EFTPS fica withhold 1/8 sick pay $343.54 101 32359 EFTPS fica withhold 1/8 comp pay $306.12 101 )2359 EFTPS fica withhold 1/8 cc pay $378.08 101 )2359 EFTPS fica withhold 1/8 pay $2,458.00 101 )2359 EFTPS federal withhold 1/8 comp pay $151.70 101 )2360 EHLEN PROPERTIES LP return of overpayment of 2002 street imp asses $959.32 325 )2361 GRAEVE, JAMES 7 planning, 3 apo, 2 ord rev, 1 comp plan $260.00 101 41120 103 )2362 ING LIFE INS & ANNUITY COMPANY deferred comp 1/8 pay $50.00 101 )2363 J & M OIL CO. tests $42.58 602 49480 312 ,2364 KALINOWSKI, KATHLEEN S. 11 planning $220.00 101 41120 103 :2365 LEE'S ACE HARDWARE paint, air filter, file $32.99 101 45201 220 :2365 LEE'S ACE HARDWARE . elbow $3.28 101 43120 220 ,2365 LEE'S ACE HARDWARE key $1.69 101 42120 210 ,2365 LEE'S ACE HARDWARE cleaning supplies $87.21 101 41942 220 ,2365 LEE'S ACE HARDWARE oil cap, winter oil $23.26 101 45202 220 ~65 LEE'S ACE HARDWARE bulb, switch $27.66 105 42220 220 f LEE'S ACE HARDWARE pvc pipe, connectors, ties, shrink tube, bits, arm $59.53 601 49430 220 __....0 LEEF BROS floor runners, towels $115.73 101 41942 220 2366 LEEF BROS clothing service-december $47.24 602 49490 171 2366 LEEF BROS clothing service-december $47.23 601 49440 171 2366 LEEF BROS clothing service-december $47.23 101 45202 171 2366 LEEF BROS clothing service-december $47.23 101 43120 171 2367 LESNICK, MARGE park board $20.00 101 41120 103 CITY OF ST. JOSEPH 01/14/039:00 Atv Page: Bills Payable . Check # Search Name Comments Amount FUND DEPART OBJ 032367 LESNICK, MARGE 9 planning, 2 joint $220.00 101 41120 103 032368 LOSO,NOREEN 16 cable events $320.00 101 41950 103 032369 LOSO,PETER 19 cable events $380.00 101 41950 103 032370 MINNESOTA TRAVEL MANAGEMENT vehicle lease - 4182 $367.04 101 42152 550 032370 MINNESOTA TRAVEL MANAGEMENT gas $890.97 101 42152 210 032370 MINNESOTA TRAVEL MANAGEMENT vehicle lease - 3893 $367.04 101 42152 550 032370 MINNESOTA TRAVEL MANAGEMENT gas $537.71 101 42152 210 032370 MINNESOTA TRAVEL MANAGEMENT vehicle lease - 4448 $780.27 101 42152 550 032371 MUNICIPAL DEVELOPMENT CORP eda services-planning, december $2,041.51 101 41910 300 032371 MUNICIPAL DEVELOPMENT CORP eda services-december $1,842.25 150 46500 300 032372 NAHAN, TOM 13 cable events $260.00 101 41950 103 032373 ORDER OF ST. BENEDICT return of 2002 CR 121 assessment $7,464.94 325 032374 PERA retirement 1/8 comp pay $212.68 101 032374 PERA retirement 1/8 pay $3,366.21 101 032375 PERA - CC retirement 1/8 cc pay $150.00 101 032376 PITZEN, NICOLAS 7 cable events '$140.00 101 41950 103 032377 PRECISE REFRIGERATION INC repair dispatch heater $88.02 105 42280 220 032378 RAJKOWSKI HANSMEIER L TO legal-eminent domain $60.00 101 41610 304 032378 RAJKOWSKI HANSMEIER L TO legal-criminal $2,800.00 101 42120 304 032378 RAJKOWSKI HANSMEIER L TO legal-CR 121 $395.50 425 43122 530 032378 RAJKOWSKI HANSMEIER L TD legal-general $1,510.50 101 41610 304 032379 SAFETY TRAIN, INC 2003 safety training $187.50 601 49440 212. 032379 SAFETY TRAIN, INC 2003 safety training $187.50 602 49490 212 032379 SAFETY TRAIN, INC 2003 safety training $187.50 101 45202 212 032379 SAFETY TRAIN, INC 2003 safety training 5187.50 101 43120 212 032380 STANTON GROUP administration 58.75 101 41530 137 032380 STANTON GROUP administration 52.50 603 43230 137 032380 STANTON GROUP administration $50.00 101 42120 137 032380 STANTON GROUP administration $16.25 101 45202 137 032380 STANTON GROUP . administration 516.25 101 41430 137 032380 STANTON GROUP administration $11.25 601 49440 137 032380 STANTON GROUP administration 511.25 602 49480 137 032380 STANTON GROUP administration 58.75 101 43120 137 032381 STEARNS COUNTY AUDITOR-TREAS 2002 election costs-P3 $471.74 101 41410 300 032381 STEARNS COUNTY AUDITOR-TREAS 2002 election costs-P1 $386.64 101 41410 300 032381 STEARNS COUNTY AUDITOR-TREAS 2002 election costs-P2 $471.74 101 41410 300 032382 TIREMAXX SERVICE CENTERS oil change, repairs $105.69 601 49440 220 032382 TIREMAXX SERVICE CENTERS oil change, repairs $105.68 101 43120 220 032383 US LINK phone service $69.15 150 46500 321 032383 US LINK phone service $131.10 101 41430 321 032383 US LINK phone service $45.81 101 41946 321 032383 US LINK phone service 545.81 101 41941 321 032383 US LINK phone service 545.95 601 49440 321 032383 US LINK phone service 587.99 101 45201 321 032383 US LINK phone service $45.85 602 49490 321 032383 US LINK phone service 591.62 105 42250 321 032383 US LINK phone service 542.18 602 49490 321 032383 US LINK phone service 572.55 602 49470 321 032383 US LINK phone service 572.54 602 49471 321 032383 US LINK phone service 546.86 602 49473 321 032383 US LINK phone service 5273.86 101 42151 321 032384 UTSCH, GERALD 10 planning, 1 comp plan, 1 joint plan 5240.00 101 41120 103 - 032385 XCELENERGY utilities 5255.87 101 41941 381 032385 XCELENERGY utilities $35.41 602 49471 383 - 032385 XCELENERGY utilities 515.36 101 43160 386 032385 XCELENERGY utilities 56.28 101 42500 326 032385 XCELENERGY utilities $565.58 105 42280 383 032385 XCELENERGY utilities $364.49 105 42280 381 032385 XCELENERGY utilities 5162.00 101 45201 383 CITY OF ST. JOSEPH 01/14/039:00 AM Page 4 . Bills Payable ;heck # Search Name Comments Amount FUND DEPART OBJ 32385 XCEL ENERGY utilities $21.63 101 42610 386 32385 XCEL ENERGY utilities $1,691.32 101 43160 386 32385 XCELENERGY utilities $55.06 101 45202 381 32385 XCELENERGY . utilities $22.38 . 101 45123 381 32385 XCEL ENERGY utilities $478.68 101 41941 383 32385 XCEL ENERGY utilities $409.98 101 41942 383 32385 XCEL ENERGY utilities $31.13 101 45201 381 32385 XCELENERGY utilities $457.92 101 41942 381 32385 XCEL ENERGY . utilities $46.21 101 43120 383 32385 XCELENERGY utilities $173.21 602 49480 383 32385 XCELENERGY utilities $242.99 101 43120 383 32385 XCELENERGY utilities $299.83 601 49435 381 32385 XCELENERGY utilities $159.56 601 49420 383 32385 XCELENERGY utilities $298.51 601 49420 381 32385 XCELENERGY utilities $808.51 601 49410 381 32385 XCEL ENERGY utilities $116.73 601 49410 383 32385 XCEL ENERGY utilities $368.75 602 49480 381 32385 XCEL ENERGY utilities $46.70 101 43120 381 $199,446.44 . . .- - DRAFT December 4, 2002 Page 1 of 1 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session . on Wednesday, December 4,2002 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Bob Loso, AI Rassier, Kyle Schneider. Administrator Judy Weyrens. Others Present: Police Chief Pete Jansky, Councilor Elect Dale Wick. Truth in Taxation: Hosch opened the meeting and stated the purpose of the meeting is to present the proposed 2003 budget and accept testimony from those present. Weyrens presented the Council with the following summary: 2002 2003 Increase Adopted Proposed (Decrease) General Fund Levy 299,997 372,703 72,706 - 1992 Street Improvement 9,000 9,000 - 1993 Street Improvement 21,000 22,000 1,000 1997 Fire Facility 41,170 50,038 8,868 1996 East MN Street 75,000 46,000 (29,000) 1998 Street Improvement 7,450 7,450 1999 Stearns Coop 29,155 29,863 708 2000 City Hall 102,000 95,000 (7,000) 2002 Equipment Certificates 43,000 43,000 2002 Street Improvements 50,500 50,500 . General Fund ªummary Expenditures 1,367,213 1,503,582 136,369 Revenue 1,361,958 1,495,392 133,434 Tax Capacity Rate 46.006 % 48.314 % 2.308 Weyrens clarified the net affect of the proposed budget to the property owner is 2.308 percent provided the market valuation did not increase. If individual property values increased the impact of the budget will be greater. Weyrens also presented the Council with a department summary budget indicating the 2002 budget, current expenditures/revenue, and the proposed 2003 budget. There being no one present to comment on the proposed budget, Hosch closed the public hearing and stated the Council will consider adoption of the 2003 Budget on December 19, 2002 at 7:00 PM. Weyrens clarified the Statute regarding adoption of the budget, which requires a three day waiting period after the public hearing before final adoption. Police Chief - Staff Request: Police Chief Pete Jansky requested the Council consider increasing the current part time police secretary position to full time status. Jansky stated the new records management system requires additional work and consequently paperwork is not being completed in a timely manner. Rassier stated that while he is not opposed to expanding to a full time position, he has concerns as to the job description and title for the position. He further stated that in his opinion the position should be compensated and classified the same as the Administration Secretary/Receptionist. - ~ Loso stated that as they are essentially establishing a new position, a needs assessment should be completed and the position should be created based on the needs of the department. In addition, each position should have minimum qualifications to be met by the successful applicant. Loso further stated DRAFT December 4, 2002 Page 2 of 2 . that the City needs to be aware of the pay equity regulations when classifying the position. Rassier 'stated that he concurs with Loso and indicated that it is his opinion that the Secretary position in the Police Department is parallel to that in Administration and they should be rated and compensated on the same scale. Hosch concurred with Loso and Rassier and requested that upon creation of a full time position the job should be posted for applications internally and any current employee meeting the minimum qualifications should be offered the position. Rassier questioned how the current part time position was created and why the position was classified Administrative Assistant. Jansky stated that the current job description for the part time position was written by the previous Police Chief and he cannot respond as to why the position was classified as an Administrative Assistant. Jansky stated that typically an Administrative Assistant has some supervisory duties or serves as an office manager. Therefore, he believes the full time position for the Police Department should be classified as Secretary/ Receptionist. Loso made a motion to abolish the current position of part time Administrative Assistant and establish a new full time position of Secretary I Receptionist. The position will be compensated and rated the same as the Administration Secretary I Receptionist. The successful applicant must meet the minimum qualifications as stated on the new job description. Further, Loso requested that this matter be reviewed by the City Attorney. The motion was seconded by Rassier arid passed unanimously by those present. Adjourn: Schneider made a motion to adjourn at 8:15 PM; seconded by Loso and passed unanimously by those present. . JudyWeyrens Administrator - ~ December 10, 2002 Draft Page 1 of 1 . Pursuant to due call and notice thereof, the City Council and Planning Commission for the City of St. Joseph met in joint session on Tuesday, December 10, 2002 at 7:00 PM in the St. Joseph City Hall. City Council Members Present: Mayor Larry Hosch. Councilors Bob Loso, Cory Ehlert, Kyle Schneider, AI Rassier. City Administrator Judy Weyrens. Planninq Commission Present: Chair Gary Utsch. Commissioners S. Kathleen Kalinowski, Marge Lesnick, Jim Graeve, and AI Rassier. Absent: Kurt Schneider and Mike Deutz. St. Joseph Economic Development Members Present: Chair Bruce Gohman. Members Larry Hosch, Bob Loso, Mike Deutz, Ross Rieke. City Representatives Present: Planning Consultants Cynthia Smith-Strack and Joanne Foust. Others Present: Robb Robinson, Kevin Kluessner, S. Kara Hennes, Dale Wick, Ann Reischl, Jeff Jensen, Rick Packer, and Mike Slavik. Planning Commission Chair Gary Utsch and Mayor Hosch jointly opened the public hearing and stated the purpose of the hearing is to accept testimony on the revised Comprehensive Plan. Utsch turned the floor over to Planning Consultants Cynthia Smith-Strack and Joanne Foust of Municipal Development Group (MDG). Smith-Strack stated that MDG has been working with the Planning Commission for over six months and have completed a proposed draft of the Comprehensive Plan. The process included visiting with members of the cxommunity, business meetings and community meetings. When the draft plan was completed, a copy was mailed to Stearns County, District 742 and St. Joseph Township for review and . comment. As of this date Stearns County and St. Joseph Township did not respond. Smith-Strack and Foust presented the following summary of the Comprehensive Plan. Chapter 1 - Introduction » Purpose - intended to guide the future growth and development of the city. Chapter 2 - Community Characteristics and Settinq » History - The first immigrants, many of them German Catholics began arriving in the mid 1850's. » Physical Profile - A topographical survey indicates St. Joseph's terrain is generally flat and conducive to urban development interspersed with areas of intrinsic value, including wetland communities and tree stands. Chapter 3 - Demoqraphics, Trends. and Assumptions ., Social Profile - The U.S. Census Bureau calculated a City of St. Joseph population of 4,681 in 2000 with an average household size of 2.74. Age distribution statistic indicates a median age of 21.8 years and gender distribution of 68.3% female to 31.7% male. Household profile reports 408 non- family households (36.4%) and 712 family households (63.3%). ., Population Growth - Historical and Projections ., Household Growth » Population and Household Projection Assumptions ., Population Characteristics ., Employment Characteristics - Chapter 4 - Land Use - » Purpose - To maintain and promote cost effective and orderly development and (re)development patterns throughout the City, to maintain and enhance the quality of life within the City, and to prevent and eliminate blight and resist deterioration of the developed areas of the City. December 10, 2002 Draft . Page 2 of 2 · Chapter 5 - Housina > Introduction - Detailed description of the housing related issues facing the City of St. Joseph. > Housing Issues - Life cycle housing variety; population characteristics/growth; housing afford ability - defined; demand for affordable housing in St. Joseph; affordable housing supply - City of St. Joseph; owner-occupied housing supply; and rental uriit supply; housing supply vs. demand. Chapter 6 - Transportation > Introduction - Provides a discussion of various transportation system components within the City of S1. Joseph. Chapter 7 - Public Utilities: Wastewater (Sewer) > Introduction - Review existing facilities, review proposed facilities, and provide recommendations for future use of the sanitary sewer system. Chapter 8 - Public Utilities: Water > Introduction - Review existing facilities, review proposed facilities, and provide recommendations for future use of the water system. Chapter 9 - Municipal BuildinQs and Public Services > Introduction - The City of St. Joseph recognizes the importance of municipal and administrative buildings; boards, commissions and agencies which serve the City in various capacities; and the services provided by City officials, municipal employees and administrative personnel. Chapter 10 - Park and Recreation > Introduction - The City's residents and businesses identify parks, trails, and recreational facilities as · invaluable community resources that contribute positively to the quality of life offered in S1. Joseph. 'Chapter 11 - Economic Development > Economic Development Overview - The principal components of this section include: an overview of economic trends in St. Joseph; public input on economic development; the impact of the college and university on St. Joseph's economy; historic preservation; technology available and its impact on economic development; an overview of commercial development and goals for future (re)development; and an overview of industrial development and polices and goals for future (re )development. Chapter 12 - Implementation > Introduction - St. Joseph's strengths consisted of the "Small Town Atmosphere", location, natural amenities and natural resources, parks and trails in the community, the influence and culture of the college and monastery, historical attributes; and the existence of a downtown business area. Ann Reischl of Sf. Joseph Township Clerk, approached the City Council and Planning Commission and stated that the Board has not had an opportunity to review the Plan as she was unaware that only she received a copy of the plan. Reischl presented those present with a brief overview of the annexation agreement between the City and Township of St. Joseph. She stated that the first Orderly Annexation Agreement for the City of St. Joseph was entered into 1970. At that time, there was a lot of work and trust between the Township and City. When the new Orderly Annexation Agreement was executed in 1997 it was not the intent of the Township to provide a document that would allow the City to annex property without approval of the Township. The OA Agreement provides for orderly growth and identifies areas where annexation is possible within a specified period of time. The map illustrates three time zones for when annexation would be acceptable. The time frames include: 0 - 5 years, 6 -10 years and 11 - 20 years. The Township policy allows for annexation if the following three criteria can be met: 1) The City can provide water and sewer services; 2) · the property being annexed is contiguous to the City boundaries; 3) the property being annexed is supported with a petition for detachment. Reischl clarified that it is her understanding that property not annexed within a specified time zone cannot be annexed at the end of the time period without the property owner requesting such and the Township releasing the property. Reischl further stated that some of the property outlined in the OA Agreement of December 10, 2002 Draft Page 3 of 3 . 1970 has not yet been annexed and she expects that some of the property in the 0-5 time zone of the current OA Agreement will not be annexed in the near future. Jeff Jansen, St. Joseph Township Planning Commission Member, approached the City Council and Planning Commission and stated that although he is a member of the St. Joseph Township Planning Commission his comments at this time are not representative of the Township's opinion. Jansen that while reading the proposed Comprehensive Plan he could not identify a clear vision statement. Jensen stated that he found the Plan to contain detailed information and statistics but not a vision for growth or development. He further stated that he found the document to be confusing when trying to tie all the information together. Jansen questioned the inclusion of allowing development on-two acres of land. The City should be concerned about urban sprawl and should not have property in the City that is not serviced with water and sewer. If property cannot be served with utilities it should remain in the Township. Jansen also questioned the transportation plan section of the Plan. The plan included a possible exchange at Interstate-94 and Jade Road. Jansen stated it is his opinion that the City has adequate access to 1-94 and a second access is not needed. Jansen stated in reviewing the future land use map included in the Comprehensive Plan, it appears as the City is encouraging commercial development on every major intersection including County Road 121 and County Road 2. Jansen cautioned the City in placing too much weight on commercial development. He stated it is his opinion that the Council should plan what the residents of St. Joseph want and commercial development does not come without problems. Jansen questioned Smith-Strack as to the amount of available industrial property within the City limits. Smith-Strack responded that the City has less than thirty acres of available land for Industrial Development. She further stated that the EDA has . seen a large increase in potential business contacts and as of this date the EDA has responded to over 30 inquires, some of which are coming to fruition. With regard to the transportation segment of the Plan, Smith-Strac;k stated that the City is not stating in the Plan that an interchange will develop at Jade road. Rather it is included to consider for the future if development continues to occur in the southern section of the City and Township. In reviewing the traffic counts provided by the St. Cloud Area Planning Organization, the traffic county per day on County Road 75 is 21,000 cars while the traffic count on 1-94 is 16,000 cars per day. The traffic counts will change as County Road 2 is reconstructed and as development occurs at County Road 2 and 1-94. Kevin Kluesner approached the City Council and Planning Commission stating he has not had an opportunity to view the Comprehensive Plan draft but commended the City for taking the time and spending the resources to plan for the future. Kluesner stated that it is important for the Comprehensive Plan to be representative of the needs of the residents of St. Joseph and hopes that the proposed plan meets that expectation. Kluesner stated his concern relates to the Transportation Chapter and the need to work with other governmental agencies, specifically the St. Cloud APO. Kluesner stated he is referring to the proposed transportation plan of the APO whereby an east/west corridor is proposed through the St. Benedict College and Monastery property. In his opinion planning a collector road through St. Benedict's property would be a mistake and encourages the City to reconsider the proposed corridor. Weyrens stated before an east/west corridor is constructing, a transportation study must be completed. This study will include identification of construction impediments such as wetlands and will indicate alternative construction locations. Weyrens further stated the regulations for federal funding have changed recently and now municipalities may compete to fund transportations studies. The City will be submitting a funding request to the APO to compete for federal funding for the transportation study for . aneast/west corridor. S. Kara of St. Benedict's Monastery questioned if approving the Comprehensive Plan ,including the transportation map, will determine the location of the east I west corridor thereby not requiring the transportation study. Hosch responded that adoption of the Comprehensive Map does not determine the location of any future corridors and a transportation study will still be required. December 10, 2002 Draft Page 4 of 4 . There being no one further wishing to testify, the Public Hearing was closed at 8:05p.m. . Utsch made a motion to adopt the PC Resolution 2002-_ recommending the Repeal of the 1997 City of St. Joseph Comprehensive Plan and the Replacing of it with the 2002 St. Joseph Comprehensive Plan, a Compilation of Policy Statements, Goals, Standards and Maps for Guiding the Physical, Social and Economic Development of the Municipality. The motion was seconded by Rassier and passed unanimously by the Planning Commissioners present. CITY OF ST. JOSEPH, MINNESOTA PLANNING COMMISSION RESOLUTION 2002-_ A RESOLUTION RECOMMENDING THE REPEAL THE 1997 CITY OF ST. JOSEPH COMPREHENSIVE PLAN AND THE REPLACING OF IT WITH THE 2002 ST. JOSEPH COMPREHENSIVE PLAN, A COMPILATION OF POLICY STATEMENTS, GOALS, STANDARDS AND MAPS FOR GUIDING THE PHYSICAL, SOCIAL AND ECONOMIC DEVELOPMENT OF THE MUNICIPALITY AND ITS ENVIRONS. WHEREAS, Pursuant to Minnesota Statute 462.355, Subd.2; The St. Joseph Planning Commission may, recommend to the City Council the adoption and amendment from time to time of a comprehensive municipal plan. WHEREAS, The City Council of the City of St. Joseph with its Planning Agency, the St. Joseph Planning Commission, authorized the updating of its Comprehensive Plan in 2002; and, . WHEREAS, The proposed Comprehensive Plan is based on local and regional historical facts, trends, and governmental planning standards; and, WHEREAS, The proposed City of St. Joseph Comprehensive Plan is a dynamic plannihg tool intended to guide the future growth and development of the city; and, WHEREAS, The attached document (Exhibit A) presents the Comprehensive Plan for St. Joseph, Minnesota; reflective of a community planning process conducted in the year 2002 and involving elected officials, appointed officials, city staff, community organizations, the public at large, St. Joseph Township representatives, Stearns County representatives and others; and, WHEREAS, Before adopting the comprehensive municipal plan or any section or amendmentof the plan, the planning agency shall hold at least one public hearing thereon; and, WHEREAS, A notice of the time, place and purpose of a hearing on the proposed Comprehensive Plan was published once in the official newspaper of the municipality at least ten days before the day of the hearing with a copy of the notice posted for public viewing; and, WHEREAS, A copy of the proposed Comprehensive Plan is on display at the City Offices for public review; and, WHEREAS, A joint public hearing by the St. Joseph Planning Commission and the 81. Joseph City Council was held in the manner described in the public notice; and, WHEREAS, The proposed comprehensive plan may not be acted upon by the City Council until it has received the recommendationof the Planning Commission; and, . NOW THEREFORE BE IT RESOLVED the Planning Commission of the City of St. Joseph, Minnesota hereby recommends the City Council the repeal of the 1997 Comprehensive Plan and replacement of it with the 2002 Comprehensive Plan. December lOr 2002 Draft Page 5 of 5 · Discussion: The Comprehensive Plan wíll be revised to address the concerns of the Township regarding the allowance of two acre parcels and the maps wíll be corrected to include all the area in the OA Agreement. Mayor Hosch stated the City Council will consider adoption of the new Comprehensive Plan on Thursday, December 19, 2002. Adjourn: Lesnick made a motion to adjourn at 8:55 PM; seconded by Utschand passed unanimously. Judy Weyrens Adm in istrator · · January 2, 2003 Draft Page 1 of 6 · Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, January 2, 2003 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Bob Loso, Cory Ehlert, Kyle Schneider, AI Rassier. Administrator Judy Weyrens. City Representatives Present: City Engineer Joe Bettendorf, SEH - Shannon Smith. Others Present: Ross Rieke, Dale Wick, Approve Aoenda: Loso made a motion to approve the agenda with the following additions: 6 (d) Application for Payment - Molitor Excavating; 15 (d) Cable Commission Salary Request. The motion was seconded by Ehlert and passed unanimously. Approve Consent Aoenda: Loso made a motion to approve consent agenda as submitted. A motion was seconded by Ehlert and passed unanimously. a. Bílls Payable - Approve check numbers 032171 - 032307 b. Minutes - Approve December 19, 2002 c. 2002 Audit - Authorized Administrator to execute the contract for the 2002 audit, hiring KDV at an expenditure of $9,350. d. Engineer Rates - Accept the 2003 Engineering rates for SEH. e. Application for Payment No.3: - Authorize the Mayor to execute Pay Application No.3 for the 2002 SE Sewer and Water Main Extension and authorize payment to Kuechle Underground, Inc. in the amount of $1,092.50. · Discussion: Ehlert questioned the audit serviceexpenditure.and how it compares to the 2001 expenditure. Weyrens stated the City paid KDV $ 8,900 for the 2001 Audit. The City wíll solicit quotes for audit services for the year ending 2003. Junk Car Ordinance: Ehlert stated that he and Councilor Rassier met with JR Studniski of JR's Mobil to discuss the Junk Car Ordinance. Studniski requested the Council revise the Junk Car Ordinance to allow him to leave unlicensed and inoperable vehicles on the property adjacent to his business. Studniski claims that his business predates the revised Ordinance and the new provisions should not apply. Hosch clarified that the Ordinance Amendment did not change the provisions of storing an unlicensed or inoperable vehicles outside. Therefore, the amended Ordinance does not restrict Studniski additionally. Ehlert and Rassier stated that Studniski agreed to install a fence, but has some concerns in doing so. First, the property used for storage by Studniski is leased, thereby making it impossible to install a fence without approval of the property owner. Secondly, while Studniski is not opposed to installing a fence, at this time he is only willing to providing screening along Second Avenue NW. Ehlert stated that in the absence of complaints from the surrounding property owners, he feel that this screening would be adequate. Rassier stated that he would be wi1ling to allow Studniski until July 1, 2003 to construct a fence parallel to Second Avenue NW to screening vehicle storage. Rassier stated that the City is working on bringing all properties, (including businesses), into compliance with the Ordinance, and believes that the proposed screening would bring the property in question into compliance. Hosch reminded the Council that this Ordinance will be enforced City-wide and all property owners must be given the same consideration. Ehlert stated that the Ordinance simply states that unlicensed and inoperable vehicles must be screened from public view. Therefore, he too feels the proposed screening · would bring the property into compliance. Ehlert inquired with regard to financial assistance available for the proposed screening. Weyrens agreed to investigate the options available for a project such as this. January 2, 2003 Draft Page 2 of 6 Hosch made a motion allowing Studnski until July1, 2003 to have a one sided fence installed at13 · - 2nd Avenue NW with the property completely fenced by July 1,2004 (four sided fence). In addition the City Office staff will check for available funding sources and assist the property owner if applicable. The motion was seconded by Loso and passed unanimously. Discussion: Schneider questioned if the City Council is willing to review this Ordinance every time a property owner complains or give every property owner 18 months to conform to the Ordinance. Hosch stated that he understands that individual situations may arise and he is willíng to deal with each one in an effort to bring all the properties into compliance. Rassier concurred with Hosch and stated that unique situations may arise that require the Council to give a property owner an extended period of time to comply with an Ordinance. City Engineer Reports 2002 Street Improvement - Financial Summary: City Engineer Joe Bettendorf presented the Council with an updated financial statement for the 2002 Street Projects. Construction EnÇJineerinÇJ ContinÇJency Total County Road 121 1 ,555,224 233,000 181,030 $1,944,030 Business Park 428,217 70,000 115,925 $ 614,142 SE Utilities 362,519 65,000 122,897 $ 550,416 2002 Interior Streets 1,145,000 250,000 2,172 $1,397,172 Baker Lift Station 161,841 31,000 -1,869 $ 190,972 All Projects 3,627,577 649,000 420,155 $4,696,732 Loso questioned if the loss of Muncipal State Aid Funding will have an effect on the bond issue for the · 2002 Street Improvement Projects. Weyrens stated that the City may have to wait an additional year before the full funding will be received as the census appeal was denied. Annually, the State Demographer estimates the population based on the ten year census number. The City was given an adjusted population for December 31, 2000 of 4912. The City has requested an adjusted population figure for 2001, as 57 homes were constructed. Using the per household number for each new home, the City will have a population over 5000. Parkinq Lot Improvements: Bettendorf presented the Council with information regarding the proposed parking lot improvements for three City parks. Bettendorf stated the Council had requested a quote for replacing the paved parking lot at Memorial Park and constructing bituminous parking lots at Millstream and Monument Parks. The estimates are as follows: Monument Park $ 8,162 Blacktop the existing gravel. Memorial Park $11,629 Blacktop parking lot by the concession stand and the main road coming down the hill. Millstream Park $22,258 Replace the blacktop from the County Road down to the existing blacktop. $42,049 Loso questioned if the entire parking area at Millstream was reviewed as it is his understanding that the current parking lot has some issues with erosion. Ehlert stated that he met with Engineer Amy Schaefer regarding the parking lot and would encourage the Council to consider paving the entire area. Loso questioned if the contingency funds of the 2002 Street Project could be used for this purpose as the proposed projects were not part of the original project scope. Bettendorf stated it is his understanding · they can be used for the parking lot improvement. The Council agreed that the improvements for Memorial and Monument Parks should be completed as submitted by Bettendorf. The Council requested that Bettendorf review the parking area at Millstream January 2, 2003 Draft Page 3 of 6 . Park and bring additional information back to the Council for consideration. Bettendorf further stated that if the Council is agreeable to move forward with the improvements hewill contact the contractor authorizing a change order for the project, using the same quantity pricesfór the improvements. Loso made a motion authorizing Bettendorf to prepare the required documentation for a Change Order for the 2002 Street Improvement Project paving the parking areas at Monument and Memorial Parks. The motion was seconded by Ehlert and passed unanimously. Molitor Excavatinq, Pay Application 5: Bettendorf presented the Council with an application for Payment for Molitor Excavating for the 2002 Business Park Improvement. Bettendorf stated that the Business Park improvements are completed with the exception of some restoration. The payment requested in not the final payment and the City is still holding the project retainage to assure that all outstanding issues be resolved. Rassier made a motion to authorizing the Mayor to execute Application for Payment No.5 to Molitor Excavating, authorizing payment in the amount of $ 92,583.78. The motion was seconded by Ehlert and passed unanimously. COUNCIL REPORTS LOSO ...,. No Report. RASSIER - No Report. EHLERT - No Report. . SCHNEIDER - No Report. Adjourn: Loso made motion to adjourn at 7:55 PM; seconded by Rassier and passed unanimously. DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDODDDDD Mayor Elect Larry Hosch reconvened the meeting at 8:00 PMwith Weyrens administering the Oath of Office to Mayor Elect Larry Hosch, Councilor Elect Ross Rieke and Councilor Elect Dale Wick. Public Comments to the Aqenda: No one present wished to speak. Community Service Awards: Mayor Hosch presented Bob Loso and Cory Ehlert with a Community Service award and thanked them for their years of service on the City Council. Liability Insurance: Peter Omann appeared before the Council to discuss the League of Minnesota Cities Liability Insurance. The City is insured through the League of Minnesota Insurance Trust for both liability. and workers compensation. Each December the City must renew the liability insurance and discuss the tort liability limits. Omann stated thatunder State Statute the maximum the City can be sued for is $ 300,000 per person, $ 1,000;000 aggregate. The City has the option of waiving the Statutory limits allowing a person to sue the City in excess of $ 300,000 per person in the event of injury or damage. Waiving the cap will result in an increase of premium of approximately $ 825 annually. Rassier questioned if the City would still be insured by the League of Minnesota Cities Insurance Trust if the limit is waived and if the additional insurance premium helps fully fund the insurance trust. Omann stated that the policy being discussed is the League of Minnesota Cities Insurance Trust and the City will continue with the same insurance policy as in the past. As far as funding the trust, the additional . premium does not increase the trust pool. Each year the LMCIT refunds a dividend to the participants based on the strength of the insurance. Rieke clarified that waiving the liability cap is in reality over insurance. The City is paying an additional premium so that someone can sue the City in excess of $ 300,000. Rieke questioned if this matter has January 2, 2003 Draft Page 4 of 6 been discussed with the City Attorney. Weyrens stated that she has not discussed this matter with the . City Attorney as the decision before the Council only relates to the amount of coverage that is provided. Omann clarified that choosing to waive the liability limit is strictly a policy decision made by each City. Hosch stated that he would prefer to discuss the waiver of liability limit and increased premium during the budget process. At this time the budget for 2003 has been adopted and he would support denying the waiver at this time. Rassier made a motion not to waive the Statutory Tort Limits and maintain the same level of property and liability insurance as in the past. The motion was seconded by Schneider and passed unanimously. Police Chief Reports: Police Chief Pete Jansky presented the Council with the members of the Police Department including full time officers, part time officers, office staff and reserve officers. Jansky stated that the Police Department will be conducting a monthly department meeting and wanted to take this opportunity to introduce the entire staff to the City Council. Tobacco Matrix: Jansky informed the Council that the required Tobacco Compliance check was completed recently with two establishments failing the check. In an effort to expedite the fine process, Jansky requested the Council adopt a Tobacco Matrix assessing an administrative fine to the establishments failing the compliance checks. Currently any establishment found not to be in compliance must appear before the Council and the Council imposes a fine. Jansky stated that most municipalities have a fine established, and only establishments appealing the fine or repeat offenders need to appear before the Council. Rassier stated that he has reviewed the proposed matrix and in his opinion $ 75.00 is too high for a first violation as is the $ 200 for the second violation. Rassier stated that he would support a warning on the first violation with a $ 50.00 fine for a second violation. Hosch stated it is his opinion that the fine for the . first violation should be the same as the violation for selling alcohol to minors. In his opinion the is no difference between selling cigarettes and alcohol to minors. Wick inquired as to the annual license fee, to which Weyrens responded establishments are charged $ 50 annually to sell tobacco. With the license fee being $ 50.00, Wick questioned whether or not the fee for a first violation should exceed the annual license fee. After considerable discussion, Hosch made a motion to adopt the Tobacco Matrix as stated below. The motion was seconded by Rassier. Tobacco License Violation Matrix 1 st Violation $ 50.00 2nd Violation within 24 months $ 200.00 3rd Violation within 24 months $ 250.00 and 7 day suspension Violations during a suspension Selling while suspended $ 50.00 Selling to a minor while suspended $ 75.00 + hearing before the Council Ayes: Hosch, Wick, Rieke Nays: Rassier Abstain: Schneider Motion Carried 3:1:1 ADMINISTRATOR REPORTS Treasurer's Report: Weyrens presented the Council with the financial report as of December 31,2002. Weyrens stated that while many of the amounts indicate negative balances, some revenue streams have exceeded project costs to help defray the negative numbers. For example, the amount budgeted for . Building Inspection has exceed the budget expenditure by S 42,000, while the revenue exceeded the projection by $ 72,000. Weyrens stated that she will provide a more detailed report at a future meeting. January 2, 2003 Draft Page 5 of 6 . Weyrens requested the Council establish the following funds: Fund 155 - TIF District 1-3 SKN Properties; Fund 156 - TIF District 1-4 St. Joe Development (Vic West); and Fund 120 - Capital Projects. Rassier made a motion to establish Funds 155, 156 and 120 as requested. The motion was seconded by Rieke and passed unanimously. Weyrens requested the Council close funds 309 - Water Storage and 314 - Water Filtration. The City refinanced the two bond funds creating a new fund, 326 Water Revenue Bonds. Weyrens requested that any residual fund balance be transferred to the new bond fund 326. Rieke made a motion to close funds 309 and 314 with the fund balances being transferred into fund 326, Water Revenue Bonds. The 'motion was seconded by Rassier and passed unanimously. Capital Investment Fund: Weyrens stated that the Council needs to make a determination before January 31,2003 if the City will participate in the Minnesota Community Capital Fund (MCCF). MCCF is a non-profit, self-governed organization that has been formed for the purpose of developing, funding and operating a flexible self-sustaining development 10aR fund as a new development funding resource. Weyrens stated the MCCF will provide gap financing by issuing low interest loans. Investing $ 25,000 into the fund will allow St. Joseph to offer gap financing ten times the amount invested. As funds are loaned they are immediately sold on the secondary market leaving the MCCF loan fund with a constant balance. Weyrens stated that if the City invests in the fund, the expenditure must be taken from the reserve balance. Hosch stated that this matter has been reviewed by the St. Joseph EDA and they have recommended the Council participate in the program. During a planning session of the EDA one of the mission statements included the establishment of a revolving loan fund. The financing of the Vic West project included a small revolving loan fund with funds being secured from the Department of Trade and Economic Development. As that loan is repaid, the City retains the principal and interest and can use these funds . to reimburse the City the investment into the MCCF. Rassier made a motion to participate in the Minnesota Community Capital Fund with a contribution of $ 25,OOb. The motion was seconded by Rieke and passed unanimously. Newly Elected Conference: Weyrens presented the Council with information regarding the League of Minnesota Cities sponsored Newly Elected Conference. The conference is held throughout January and February with a registration fee of $ 150.00. Hosch made a motion authorizing the registration of Wick and Rieke to attend the annual cònference. The motion was seconded by Schneider and passed unanimously. Cable Commission - Salary Request: Weyrens stated the Cable Commission is requesting authorization to begin collecting a salary of $ 200.00 monthly for each two Commissioners. The salary was included in the 2003 budget. Rassier questioned if the amount collected from the franchise fee will cover the total cost of operating the cable access system. Weyrens stated that the salary proposed was included in the operation budget for 2003 and sufficient funds should be available. Rassier stated that he questions what will happen if the salary exceeds the amount budgeted. Weyrens stated that all departments are aware that their total budget for 2003 can not be exceeded and the Cable Commission would need to determine where they would cut their budget in the event the salaries will put them over budget. Commissioner Tom Nahan stated that the Commission does not receive 100% of the franchise fees as a portion of the fees are credited to the building expenses for rent and telephone. Nahan stated the salary requested is part of the approved budget and recommend the Council adoptthe salary as requested. Schneider made a motion to establish a salary of $ 200 per month for Cable Commissioners Tom Nahan and Noreen Loso. The motion was seconded by Wick and passed unanimously. MAYOR REPORTS - Appointments: Hosch stated that he has not completed the 2003 appointments and is requesting - authorization to establish the following new committees: 1. School Search Committee: A committee to actively pursue the development of a high school in St. Joseph. January 2, 2003 Draft Page 6 of 6 2. Ethics Committee: A committee that will establish an ethics policy for all Council and . Board Members. This committee will require all Council Members and Board Members to disclose conflicts of interest and serve as a review board for complaints regarding those members. This committee would not include any City representation. 3. Downtown Design Committee: A committee that would work to try and develop the downtown area with a common theme while restoring present store fronts when possible. Rassier stated that he would like additional information as to what the mission statement will be for each committee before authorizing their formation. Hosch stated that he is requesting formation of the committees at this time so that membership may be solicited. Rassier stated that he does not believe in establishing a committee that does not have direction from the Council. Rieke stated it is his understanding that establishing the committee is the first level and the direction will be determined before the committee members are appointed. Schneider made a motion to advertise for membership to the following new committees: School Search Committee; Ethics Committee; Downtown Design Committee. The Committees will not receive compensation. Mission statements will be determined by Council prior to the first meeting of each committee. The motion was seconded by Rassier and passed unanimously. Adjourn: Rieke made a motion to adjourn at 9:25 PM; seconded by Wick and passed unanimously. Judy Weyrens . Adm in istrator . · VRaik~ . Hansmeler lid. "M"'"^""'. North ,. AlTORNEYS AT LAW .0, Box 1433 i. Cloud, MN 56302-1433 December 30, 2002 20-251,1055 )11 Free 800-445-9617 Ms. Judy Weyrens City Administrator for the City of St. Joseph ax 320-251-5896 25 North College Avenue St. Joseph, MN 56374 ajhan@rajhan.com RE: US Cable lww.rajhan.com Our File No. 21793 Dear Judy: Enclosed herewith, please find a resolution reaffirÍning the prior :fÌanchise. I believe that th~ir concern is that the amendment of the regulatory ordinance in 1997 may be construed . as revocation of the prior ordinance. Let's pass this and send it on to the attorney for the :fÌanchisee with the hope that they will find this acceptable even though it may not be what they had specifically requested. Very truly yours, RAJKOWSKI HANS MEIER LTD. rank J. Rajkowski .. BY/~~ :iordon H. Hansmeier 'rederick L Grunke ,--homas G. Jovanovich8 Sµsan, M. Dege ¡ ì \ ¡ iohn H. Scherer . \ ! JHS/jll \ ¡ \ ! )aul A. Rajkowskio 'J (evin F. Gray Enclosure j,.ij¡¡iam J. Cashman ~¡ché'lrd \(lJ. SObaivarro :}US3n M. Dege _f't\nne f). !1artisnoTsk¡ .'.," :0 ' :~"~:~me;and Frank J. Rajkowski and Richard Vi. Sobalvarro are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota and lIViscons;1J, Paul A Rajkowski and Sarah L Smith in Wisconsin and William 1. Cashman in South Dakota. ßMemberof American Board of Trial Advocates. 6Qualified Þ.DR NeutraL . SPECIAL ORDINANCE 2003-A REAFFIRMING GRANT OF FRANCHISE TO US CABLE OF COSTAL-TEXAS, L.P. The City ofS1. Joseph, acting through its Council, HEREBY ORDAINS: RECITALS WHEREAS, on or about 1994, the City of St. Joseph granted a cable television franchise to the predecessor of US Cable of Coastal-Texas, L.P. ("US Cable"); WHEREAS, on or about June 19, 1997, the City of 81. Joseph adopted an amendment to its cable ordinance providing general regulation of cable television franchises within the City (Ordinance 36 of the 81. Joseph Code of Ordinances); WHEREAS, it was the intention of the City for the 1997 ordinance amendment to simply amend the regulatory ordinance governing existing cable television franchise, not to rescind any existing franchise; THEREFORE, the cable franchise originally granted to the predecessor 6fUS Cable of . Costal-Texas, L.P. granted by ordinance in 1994, and subsequently extended on , is hereby re-established and affirmed. Ordinance 36 of the St. Joseph Code of Ordinances is adopted by reference as providing the terms and conditions governing this _ franchise. Pursuant to the previous extension of the franchise, this franchise shall expire on Adopted by the S1. Joseph City Council this _ day of ,2003. Effective upon passage and publication. Mayor Clerk . · . ity of St. Joseph 25 College Avenue "NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-720 I Fax: 363-0342 October 7, 2002 CLERK! ADMINISTRATOR Judy Weyrens John Scherer Rajkowski Hansmeier . . MAYOR PO Box"1433 Larry J. Hosch 81. Cloud MN 56302 COUNCILORS Bob Loso Dear John: Cory Ehlen Kyle Schneider Please find enclosed documents I œceived from US Cable regarding their franchise Alan Rassier agreement. I have been unable to contact Steve Johnson regarding the need for the new, agreement. I am not sure what needs to be done for a process, could you please .review and letme know what I need to do. When I get additional information from Steve Johnson, I will pass that along as well. If you · have any questions please feel free to contact me at 363-7201. CITY OF ST. JOSEPH " r---.. " í /pcf!-7 ~y\weyr.ens ~nistrator / Clerk · . LARKlN, HOFFMAN, DALY & LINDGREN, LTD. ATTORNEYS AT LAW 1500 WELLS FARGO PlAZA . 7900 XERXES AVENUE SOUTH BLOOMINGTON, MINNESOTA 55431-1194 Jane E. Bremer TELEPHONE (952) 835·3800 DIR. DIAL (952) 896-3297 FAX (952) 896-3333 E-Mail jbremer@lhdl.com' October 4, 2002 Ms. JudyWeyrens Via Federal Express City Administrator City of St. Joseph 21 First Avenue l\TW St. Joseph,~ 56374-0668 Re: City of St. Joseph Dear Ms. Weyrens: At the request of Steve Johnson, I am attaching the following documents designed to remedy the issue regarding US Cable of Coastal-Texas, L.P. ("US Cable") Franchise in the City of St. Joseph ("City"): 1. A new Regulatory Ordinance which mirrors the City's current Ordinance No. 36; and 2. A Franchise Agreement with US Cable to be adopted as a "strike everything" amendment to . existing Ordinance No. 36. Minnesota la.v requires that the adoption of a Franchise follow the strict procedure found in Minn. Stat. § 238. As St. Joseph is not adopting a new franchise, but is simply clarifying that US Cable in fact häs a franchise, the only procedural way Minnesota law \"/ill allow is to reinstate the Franchise. Thus, the Franchise should be adopted as a "strike everything" amendment to the existing Ordinance No. 36. The Regulatory Ordinance may be adopted by the City according to normal ordinance procedures. Consequently, you can simply readopt your existing Regulatory Ordinance as a new Ordinance. I understand that you and Steve have discussed this but I would also be happy to answ~r any questions or comments you might have regarding either the documents or the procedures to be followed. Thank you in advance for your consideration and let me know if I can provide any additional assistance or infonnatÌon. e E. Bremer, for LARKIl"l, HOFFMA.N, DlliY & LINDGREN, Ltd. cc: Joe Appio . Steve Johnson 799722.1 · THE CITY OF ST. JOSEPH DEFERRED COMPENSATION PLAN · AS RESTATED EFFECTIVE: JANUARY 1, 2002 · 134829v5 TABLE OF CONTEI\'TS . Pa!!e ARTICLE I INTRODUCTION... ......... ..... .... .............................. ....... 1 ARTICLE II DEFJNITIONS......................................................... ...... 1 ARTICLE III ADMINISTRA TION......... ... ...... ... ......... ............ ...... ....... 5 ARTICLE IV PARTICIPATION IN THE PLAN....................................... 6 ARTICLE V INVES11\1ENTS. . . . . . . . . . . . .. . . . . . . . " . . . . . . . . . . . . .. . . .. . . . . . . . . . . .. . . . . . .. 7 ARTICLE VI CALCULA nON OF BENEFITS... .................. ............ ....... 9 ARTICLE VII VESTING.... ................ .... ..... ...... ..... ........... ....... ..... ..... 10 ARTICLE VIII BENEFITS. . . .. . . .. . . . . . . . . . . . . . . . . . . . " . . . . . . . . . . . . .. . . . . . . . . . . . . . . .. . . . " .. 10 ARTICLE IX CLAIMS.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . .. . . . . .. . . . . . . . . . . . .. " . 13 ARTICLE X \VITIIDRA W ALS. . . . . . . . . . .. .. . .. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .. 14 . ARTICLE XI LEA VE OF ABSENCE AND MILITARY SERVICE................ 14 ARTICLE XII DESIGNA TION OF BENEFICIARIES... ... ...... ... ... ............... 14 ARTICLE XIII NON-ASSIGNABILITY CLAUSE...................................... 16 ARTICLE XIV AMENDMENT OR TERMINATION OF PLAN... ............ ....... 16 ARTICLE XV PLAN- TO-PLAN TRANSFERS, ROLLOVERS, AND SERVICE CREDIT PURCHASES... ............ .......,........ 17 ARTICLE XVI SEVERABILITY........ ....... ........................... .................. 18 ARTICLE XVII APPLICABLE LAW.... " ... ... ...... ......... .,....... ... ............ .... 19 APPENDIX A QUALIFIED DOMESTIC RELATIONS ORDERS APPRO V AL PROCEDURES.................. ... ...... ... ..... .... ...... A-I . . THE CITY OF ST. JOSEPH DEFERRED COMPENSATION PLAN ARTICLE I INTRODUCTION City of St. Joseph ("Employer") hereby restates and amends the City of8t. Joseph Deferred Compensation Plan ("Plan') pursuant to Section 457 of the Internal Revenue Code of 1986, as amended ("Code'). Through this action, City of 81. Joseph hereby adopts this restated Plan as amended for the Economic Growth and Tax Relief Reconciliation Act of2001 (EGTRRA) to be effective January 1,2002, and that the adoption of such amendment and restatement shall be evidence of good faith compliance with EGTRRA. The purpose of the Plan is to attract and retain certain individuals by permitting them to enter into agreements with the Employer which Will provide for the payment of Deferred Compensation on retirement or Severance from Employment as well as death benefits in the event of death before or after Severance from Employment, and for financial hardship due to any Unforeseeable Emergency. . The Plan shall be maintained for the exclusive benefit of Participants and Beneficiaries and is intended to be an Eligible Deferred Compensation Plan and to comply with the requirements of Section 457 of the Code as now in effect or as hereafter amended, and regulations thereunder, and other applicable law. Nothing contained in this Plan shall be deemed to constitute an employment contract or agreement for services between the Participant and the Employer; nor shall it be deemed to give a Participant any right to be retained in the employ of, or under contract to, the Employer. Nothing herein shall be construed to modify the terms of any employment contract or agreement for services between a Participant and the Employer. ARTICLE 11 DEFINITIONS The following terms when used herein shall have the following meaning unless a different meaning is clearly required by the context. 2.1 Account: An account shall be maintained by the Employer, its delegate, or Trustee on behalf of each Participant for the purpose of crediting Deferred Compensation and/or Rollover Contributions and recording investment gains and losses. Assets attributed to the Account shall be maintained in accordance with the terms of Article V hereof . 2.2 Approved Institution: Any organization that has been approved by the Employer to provide services or Investment Product(s) to the Employer under the Plan. . 2.3 Beneficiary: The person or persons to whom all or a share of the Participant's Account is payable in the event of the Participant's death pursuant to an appropriate Beneficiary designation form provided by the Administrator or its delegate, duly executed and delivered by the Participant to the Employer or its delegate, by the Employer or as specified in Article XII of the Plan. 2.4 Code: The Internal Revenue Code of 1986, as amended and including all regulations promulgated pursuant thereto. 2.5 Compensation: The total annual remuneration for employment payable by the Employer to the Participant, and including sick pay, vacation payor severance pay· (whether paid while in active employment or following termination of employment), that is included in the federal gross income of the Participant, but excluding Participant's salary reductions and salary deferrals to the Plan or to any other Employer plan pursuant to Code Sections 125, 132(f), 402(g)(3), 414(h), and 457. 2.6 Deferred Compensation or Deferrals: The amount of Compensation not yet earned, as designated in the Participation Agreement which is made a part hereof, which the Participant and the Employer mutually agree shall be deferred in accordance with the provisions of this Plan, subject to the following limitations: - . (a) Normal Limitation: The maximum amount that may be deferred under this Plan for a Participant's taxable year (except as provided in Section 2.6(b) is the lesser of (i) the applicable dollar limits set forth in Code Section 457(e)(15) of$11,000 in 2002, $12,000 in 2003, $13,000 in 2004, $14,000 iIi 2005, $15,000 in 2006 and $15,000 as adjusted by the Secretary of the Treasury for 2007 and years thereafter, or (ii) 100% of the Participant's Compensation. For a Participant in more than one Section 457 plan, the maximum total amount that may be deferred under all plans for such Participant's taxable year is the Normal Limitation stated above. (b) Catch-up Contributions: (i) Last Three Years Catch-up Contributions. For each one of the Participant's last three taxable years ending prior to but not including the year of such Participant's Normal Retirement Age, as elected by the Participant pursuant to Section 2.14, the limitation set forth in paragraph 2.6(a) shall be the lesser of: (a) Twice the amount of the Normal Limitation described in Section 2.6(a) of the Plan; or . (b) the sum of the Normal Limitation set forth in paragraph 2.6(a), plus so much of the Normal Limitation that has not been utilized in all prior taxable years since January 1, 1979. I 348329vS 2 For purposes of paragraph 2.6(b)(i)(b), a prior taxable year can be taken . into Account: (1) if the Participant was eligible to participate in the Plan or any similar prior plan of the same Employer or another employer in the same state during any portion of any prior taxable year since January 1, 1979; and (2) if the Compensation deferred, if any, under such plan or the Plan during such prior taxable years was subject to a maximum deferral limitation as required by Section 457 of the Code. The Last Three Years Catch-up Limitation is available to a Participant only during one three-year period. If a Participant uses the Last Three Years Catch-up Contributions Limitation and then postpones Nonnal Retirement Age or returns to work after retiring, the limitation shall not be available again before a subsequent retirement. (ii) Over Age 50 Catch-up Contributions. The Plan shall allo\"" a Participant who has attained age 50 before the close of any taxable year beginning on or after January 1, 2002 to make Over Age 50 Catch-up Contributions in accordance with, and subject to the limitations of, Code Section 414(v), as follows: $1,000 in 2002, $2,000 in 2003, $3,000 in 2004, $4,000 in 2005, $5,000 in 2006 and $5,000 as adjusted by the Secretary of the Treasury for 2007 and years thereafter. Over Age 50 Catch-up Contributions may not be made under this Section 2.6(b)(ii) in -. any Plan Year \""here the Participant makes a Last Three Years Catch-up Contribution under Plan Section 2.6(b )(i) of this Plan. 2.7 Designated Institution: As designated by a Participant in the Participation Agreement, any Approved Institution whose Investment Product is used for purposes of measuring the benefits due that Participant pursuant to the Plan. 2.8 Effective Date: Effective Date for implementation of the restatement and amendment means January 1,2002. 2.9 Eligible Individual: Any individual employee of the Employer, or any individual perfonning services for the Employer by reason of election to office, who perfonns services for the Employer for which Compensation is paid and who executes a Participation Agreement with the Employer. An Eligible Individual does not include someone with respect to any Plan Year by the Employer during which he or she is paid no Compensation. An Eligible Individual does not include an individual who perfonns services as an independent contractor. 2.10 Eligible Deferred CompeDSation Plan or Eligible Plan: A plan established and maintained by a tax exempt organization or governmental unit \""hich complies \""ith the requirements of Section 457(b). 2.11 Emplover: City of St. Joseph, a political subdivision of the State of . Minnesota. l348329v5 ,., .J · 2.12 Investment Product: Any product issued by or obtained from an Approved Institution for the purpose of satisfying the Employer's obligations under the Plan. 2.13 Normal Retirement Age: For purposes of the Last Three Years Catch-up Contribution under Section 2.6(b)(i), the Normal Retirement Age shall be age 70 1/2, unless, prior to that time, another Normal Retirement Age is elected in writing by the Participant. In selecting an alternate Nonnal Retirement Age, a Participant can choose any age which is· (1) not earlier than the earliest age at which the Participant has the right to retire and receive unreduced retirement benefits from the Employer's basic pension plan and (2) not later than the date the Participant attains age 70 1/2. Notwithstanding the above, a Participant who continues in the service of the Employer after age 70 1/2, and has not utilized the Last Three Years Catch-up Contribution, may elect a later Nonnal Retirement Age. Any such age elected, however, mày not be later than the Participant's actual date of Severance from Employment with the Employer. 2.14 Participant: Any Eligible Individual who is or has been enrolled in the Plan and who retains the right to benefits under the Plan. 2.15 Participation Agreement: A written agreement between the Employer and a Participant to defer receipt by the Participant of Compensation not yet earned. Such agreement shall state the Deferral amount to be withheld from a Participant's-paycheck or · annual Compensation and shall become effective for any calendar month only if an agreement providing for such deferral has been entered into before the first day of the month and fled with the Employer or its delegate. 2.16 Plan: This City of St. Joseph Deferred Compensation Plan, as ainended from time to time. 2.17 Plan Year: The calendar year. 2.18 Rollover Contributions: Contributions to the Plan pennitted under Section 15.4 as direct rollovers and/or contributions of eligible rollover distributions from (a) qualified plans described in Section 401 (a) or 403(a) of the Code, (b) tax deferred annuity arrangements described in Section 403(b) of the Code, (c) any other eligible plan under Section 457(b) of the Code maintained bya state, political subdivision of a state or any agency or instrumentality of a state or political subdivision of a state, ;md/or (d) individual retirement accounts or annuities described in Sections 408(a) and 408(b) of the Code. 2.19 Severance from Employment: The severance of the Participant's employment, employment contract or agreement for services with the Employer whereby the Participant thereafter is not providing services to the Employer. · 2.20 Trust: A written agreement that constitutes a valid trust under the laws of Minnesota. For purposes of the Plan, annuity contracts and custodial accounts and contracts that meet the requirements of Code Sections 401 (f) and (g) shall come within the defInition of a Trust. 1348329v5 4 2.21 Trustee: The person(s) named by the Employer to receive, invest, manage, . and distribute trust assets or a specific portion thereof. 2.22 Unforeseeable Emergencv: A severe financial hardship to the Participant resulting from a sudden and unexpected illness or accident of the Participant or of a dependent (as defined in Section 152( a) of the Code) of the Participant, loss of the Participant's property due to a casualty, or other similar extraordinary and unforeseeable circumstances arising as a result of events beyond the control of the Participant. "Unforeseeable Emergency" may include amounts required to pay taxes due on the amount withdrawn, but does not include withdrawals for foreseeable expenditures nonnally budgetable, such as a down payment on a home or purchase of an auto or college expenses. "Unforeseeable Emergency" also does not include amounts relieving hardship to the extent such amounts may be obtained by the following: (a) Through reimbursement or compensation by insurance or otherwise; (b) By liquidation ofthe Participant's assets, to the extent the liquidation of such assets would not itself cause severe financial hardship; or (c) By cessation of deferrals under the Plan. ARTICLE III . ADMINISTRATION 3.1 Administrator: This Plan shall be administered by the Employer, also known herein as the "Administrator." The Administrator may appoint a delegate, including a committee ("Committee") of one or more individuals in the employment of Employer, for the purpose of discharging its administrative responsibilities under the Plan. The Administrator may remove a delegate for any reason by giving such individual ten (10) days written notice, unless a different notice period is provided in a written agreement for services, and may thereafter fill any vacancy thus created. The delegate may represent the Administrator in matters concerning the administration of this Plan; provided however, that final authority for all administrative and operational decisions relating to the Plan remains with the Administrator. 3.2 Duties: The Employer or its delegate shall have full power and authority: to adopt rules and regulations for the administration of the Plan, provided they are not inconsistent with the provisions of this Plan or Section 457 of the Code or any Treasury regulations promulgated thereunder; to interpret, alter, amend or revoke any rules and regulations so adopted; to enter into contracts on behalf of the Employer with respect to this Plan; to make discretionary decisions under this Plan such as called for in Article X; to demand satisfactory proof of the occurrence of any event that is a condition precedent to the commencement of any payment or discharge of any obligation under the Plan; to . limit salary deferral contributions made on behalf of any Participant and to l348329vS 5 . return to the Participant such excess contributions as current compensation, and/or to perform any and all administrative duties under this Plan. 3.3 Delegate: Any person delegated by the Employer to act on its behalf with respect to this Plan shall be eligible to participate in the Plan, but such person shall not be entitled to participate in discretionary decisions under Article X relating to such person's own participation in the Plan. 3.4 Contracts with Approved Institutions: The Employer shall screen and approve any insurance company or other entity seeking to sell an Investment Product or otherwise as an Approved Institution under this Plan. The Employer may contract with an Approved Institution (a) to issue to the Employer or to the Trustee an Investment Product as described in Article VI of the Plan or (b) to provide services under the Plan for the convenience of the Employer including, but not limited to, the enrollment of Eligible Individuals as Participants on behalf of the Employer, the maintenance of individual or other Accounts and other records, the making of periodic reports and the disbursement of benefits to Participants and Beneficiaries. 3.5 Disagreements: The Employer or its delegate shall follow the procedure adopted under Article IX to review any disagreement with a Participant or a Participant's Beneficiary regarding a determination of a benefit entitlement. - . ARTICLE IV P ARTICIP A TION IN THE PLAN 4.1 Eligibility: Any Eligible Individual who performs services for the Employer for which Compensation is paid and who executes a Participation Agreement yvith the Employer is eligible to participate in the Plan. 4.2 Enrollment in,the Plan and Deferral of Compensation: (a) Enrollment: An Eligible Individual may enroll in the Plan by entering into a Participation Agreement prior to the first day of the calendar month in which it is to become effective. With respect to a new Eligible Individual, the Participation Agreement may be effective, for Compensation not yet earned, at any time during the first month such individual becomes an Eligible Individual, provided the Participation Agreement was entered into on or before the first day on which the individual became an Eligible Individual. (b) Maximum Deferral: The Nonnal Maximum deferred amount in any taxable year may not exceed the limitations set forth in paragraph 2.6. . (c) Minimum Deferral: At the time of entering into or modifying the Participation Agreement hereunder to defer Compensation, or at the time of reentry following a withdrawal under Article X, a Participant must agree to defer a minimum amount of$390 annually, which amount the Employer may change 1348329v5 6 from time to time, provided that such changes apply equally to all Participants and . are communicated in advance to all Participants. (d) Chan¡;?:es in Deferral: A Participant may change Deferrals with respect to Compensation not yet earned by executing a new Participation Agreement and submitting it to the Administrator. The change shall be effective on the first day of the month coinciding with or next following completion of a new Agreement and acceptance by the Administrator. (e) Revocation of Deferrals: A Participant may at any time revoke the Participation Agreement to defer Compensation with respect to Compensation not yet earned by executing the appropriate fonn that will be provided by the Employer or its delegate and submitting it to the Administrator. The revocation is effective and the Participant's full Compensation will be restored in the month subsequent to the month such revocation is executed. Amounts previously deferred shall be paid only as provided in this Plan. (£) SusDension of Deferrals: The Administrator shall automatically suspend Deferrals for any payroll period in which there are insufficient monies available to make the entire deduction agreed upon. A Participant, who has Deferrals automatically suspended, will have such Deferrals automatically . reinstated when sufficient monies are available to make the entire Deferral elected. Reinstatement shall be effective on the first day of the payroll period in which sufficient funds are available and shall be in the amount of the Deferral elected on a prospective basis only. Deferral amount shall not be increased to recapture Deferrals not made during the suspension period unless the Participant files a new election fonn. In no event shall Deferrals cause a Participant's Compensation to fall below applicable legal minimum wage requirements. ,(g) Renewal of Deferrals: A Participant who has withdrawn from the Plan, as set forth in Article X, or has revoked the Participation Agreement, as set forth in subsection e., above, or who returns to perfonn services for the Employer after a Severance from Employment, may again become a Participant in the Plan and agree to defer Compensation not yet earned by entering into a new Participation Agreement as provided in Section 4.2(a) above. ARTICLE V INVESTMENTS 5.1 Investments: Accounts and Designations: All amounts of Compensation deferred pursuant to the Plan shall be credited to the Participant's Account. Each Participant shall instruct the Administrator or Trustee as to the percentage of his or her . Account to be invested in the Investment Products made available under this Plan. The Administrator shall invest the deferred amounts in each Participant's Account in the vehicles described in paragraphs 5.2, 5.3, and 5.4, as instructed by each Participant. Each Participant's Account will be credited with the earnings, losses, and changes in fair 1348329v5 7 · market value of each investment option in which the Account is invested in proportion to the percentage of the Account invested therein. Each Partjcipant's Account will be reduced by that individual's share of the Plan's administrative expenses to the extent those expenses are not paid by the Employer. A Participant may elect to have the deferrals of Compensation in his or her Account invested in any of the Investment Products approved by the Employer for investment in a Trust, an annuity contract, or a custodial Account. Notwithstanding any contrary provision of the Plan, in accordance with Section 457(g) of the Code, all amounts of Compensation deferred pursuant to the Plan, all property and rights purchased with such amounts, and all income attributable to such amounts, property, or rights shall be held in one or more trusts, in one or more annuity contracts, and/or in one or more custodial accounts for the exclusive benefit of Participants and Beneficiaries under the Plan. All amounts of Compensation deferred pursuant to the Plan shall be invested in those specific Investment Products approved by the Employer. 5.2 Trust: Any trust under the Plan shall be established pursuant to a written agreement that constitutes a valid trust under the law of Minnesota. · All amounts of Compensation deferred under the Plan that are deSignated for an investment option that is held in a Trust shall be transferred to a trust established under the Plan within a period that is not longer than is reasonable for the proper administration of the Accounts of participants. 5.3 Annuity Contract: Any annuity contracts under the Plan shall confonn to the requirements of Section 401(g) of the Code, shall be issued by an insurance company qualified to do business in the state where the contract was issued, and shall be designated for the exclusive benefit of Participants and Beneficiaries under the Plan. For this purpose, the tenn "annuity contract" does not include a life, health or accident, property, casualty, or liability insurance contract. All amounts of Compensation deferred under the Plan that are designated fo.r an Annuity Contract investment option shall be transferred,to an annuity contract described in Section 401 (g) of the Code within a period that is not longer than is reasonable for the proper administration of the Accounts of participants. 5.4 Custodial Account: The custodian of any custodial account created pursuant to the Plan must be a bank, as described in Section 408(n) of the Code, or a person who meets the nonbank trustee requirements of paragraphs (2)-(6) of Section 1.408-2( e) of the Income Tax Regulations relating to the use of non-bank trustees. · All amounts of Compensation deferred under the Plan that are designated for an investment option that is held in a Custodial Account shall be transferred to a custodial account described in Section 401(f) of the Code' within a period that is not longer than is reasonable fOf the proper administration of the Accounts of participants. 1348329v5 8 . ARTICLE VI CALCULA TION OF BENEFITS 6.1 Benefit Payments: The amount of any benefit payment to a Participant or Beneficiary made pursuant to this Plan shall be determined by the value of the Participant's Account at the time of such payment. The Account's value shall be determined based upon the investment vehicle selected by the Participant in accordance with elections in the Participation Agreement and the provisions of the Plan. F or an annuity contract or life insurance policy, the amount of any benefit payment will be equal to the amount payable to the Employee or Beneficiary under either an annuity contract or a policy issued to the Employer by an Approved Institution selected by the Participant as the Designated Institution, according to the terms and conditions of the Participation Agreement or applicable distribution form. The amount shall further be determined as if: (a) the Participant is the annuitant under the annuity contract or the insured under the life insurance policy.. or both, . (b) the manner and method of payments are as specified in the Participation Agreement or applicable distribution form, and (c) the premium is equal to the Participant's Deferred Compensation which was applied as a premium to such annuity contract or life insurance policy within a reasonable time subsequent to the reduction in the Participant's Compensation as authorized and as specified in the Participant's Participation Agreement. 6.2 Investment Funds: The Employer or Trustee will purchase an Investment Product and invest amounts of Deferred Compensation therein in order to provide a fund from which the Employer or the Trustee can satisfy its obligation to make benefit payments pursuant to this Plan. Such Investment Product, and all amounts of Compensation deferred under this Plan, all property and rights which may be purchased by the Employer or the Trustee with such amounts and all income attributable to such amounts, property or rights to property shall be held in trust (or a custodial Account or annuity contract described in Code Section 401 (f)) for the exclusive benefit of Participants and their Beneficiaries. No such amounts shall be subject to the claims of the Employer's general creditors. 6.3 Value of Benefits: The value of any benefit shall be determined by the actual value of the Investment Product at the time of benefit payment, unaffected by any . independent or arbitrary standard of calculation with respect to such Investment Product. The Employer shall not be responsible for the investment results or performance results of such Investment Product. l348329v5 9 . ARTICLE VII . VESTING The Participant shall be fully vested in his or her Account, including all amounts of Compensation deferred pursuant to the Plan and all income thereon. ARTICLE VIII BENEFITS 8.1 General Benefit Tenns: (a) Except as provided in Section 8.1 (i), a Participant who has incurred a Severance from Employment or, in the case of a Participant's death, hislher Beneficiary, shall receive payments in accordance with the manner and method of payment elected in the appropriate fonn provided by the Employer or its delegate, which election may be changed by a Participant or a Beneficiary as . appropriate and ãs allowed by the Plan at any time more than thirty (30) days prior to the commencement of such benefit payments pursuant to the appropriate fonn. Once payment of benefits commences, a Participant or Beneficiary may not transfer funds between Approved Institutions, but may only make fund transfers between and/or among Investment Products offered by the same Approved Institution, in accordance With the rules of the Approved Institution for such Investment Products. (b) Subjectto the restrictions on choice of benefit contained in Sections 8.1, 8.3 and 8.4, the options available for selection by the Participation or Beneficiary as to the manner and method of payment are: (i) lump sum; (ii) periodic payments for a designated period; (iii) periodic payments for life; (iv) periodic payments for life with a guaranteed minimum number of payments; (v) periodic payments for the life of the Participant with . continuation of the payments or a percentage of the payments for the lifetime of the Participant's designated Beneficiary; (vi) such other option as the Employer may, in its sole discretion, offer to the Participant prior to the commencement of benefits. 1348329v5 10 Periodic payments may be monthly, quarterly, semiannually, or annually. · The amount of each payment may be fixed or fluctuate with the performance of the Investment Product. The Administrator reserves the right to est?-blish rules and regulations which impose restrictions as to the number of distributions a Participant may take during a Plan Year and the minimum dollar amount of such distributions. (c) In the absence of an approved form as to the manner and method of such benefit payments as provided in Section 8.1 (a)(i) and (ii), the Employer shall make periodic payments to the Participant or Beneficiary as a distribution of the Account in equal percentages over ten years; provided further that in no event shall payments to a Beneficiary exceed the life expectancy of a Beneficiary. (d) In determining the amount of benefit payments, the minimum distribution incidental death benefit rule must be satisfied. This rule will be similar to the one contained in IRS Proposed Regulation 1.401 (a)(9)-2. To the extent that the payment required under this rule is greater than the amount determined under 8 J (d), the greater amount must be paid. (e) Benefits Linder the Plan must be distributed by the April 1 of the · calendar year following the calendar year in which the later of the following events occurs: (1) the Participant attains age 70 1/2 or (2) separates from service. Alternatively, benefits not distributed in full at the later of age 70 1/2 or Severance from Employment must commence no later than the April 1 date described above and be made over the life of the Participant (or the lives of the Participant and the Participant's Beneficiary) or over a period not to exceed the life expectancy of the Participant (or the life expectancies of the Participant and his/her Beneficiary). For purposes of this provision, all minimum distributions required to be made under the Plan will be made in accordance with Code Section 401 (a)(9) and the regulations (fmal, temporary, and/or proposed) thereunder including the proposed regulations issued January 17, 2001. (f) Benefit payments to a Participant or Beneficiary shall commence at the time provided in the Plan, or in accordance with the election by the Participant or Beneficiary, as appropriate. Section 8.2. (g) F or purposes of administering the provisions of the Plan, the · Employer shall accept information submitted by a Participant and/or Beneficiary in any medium that is authorized by the Employer and is verifiable and trackable. 1348329vS 11 . (h) Notwithstanding the provisions of the Plan· requiring a distributable event for the payment of Deferred Compensation benefits, amounts attributable to Rollover Contributions, and. the earnings thereon, may be paid to the Participant prior to Severance from Employment, upon the Participant's election to receive such a distribution. . (i) If, prior to Severance from Employment, the value of a Participant's benefits under the Plan does not exceed $5,000, the Participant may elect at any time to receive such value in a lump sum if: 1) the Participant has not deferred any Compensation under the Plan during the two year period ending on the date of distribution; and 2) the Participant has not previously received a distribution under this Section 8.1. Rollover Contributions made pursuant to Section 15.4 of the Plan and earnings thereof shall be disregarded in calculating the $5,000 limit in this Section. 8.2 Benefits Upon Severance from Emplovment: If Severance from Employment occurs prior to attainment of age 70 1/2, the Employer shall begin benefit payments in accordance with the election of the Participant to commence benefits under the Plan subject to the limitations of Section 8.l(d). For Participants who sever employment on or after attaining age 70 1/2, the Employer shall begin benefit payments no later than April 1 of the calendar year following the calendar year in which the Participant severs -employment, in accordance with the provisions of Section 8.1 (d) and . with the election made by the Participant in the appropriate manner. Notwithstanding the irrevocable nature of their original election, Participants and Beneficiaries currently-receiving non-annuitized distributions or who have elected to defer commencement of distributions to a date in 2002 or beyond and not elected any annuity form of payment may make changes to their elections concerning benefit payment form and timing. 8.3 Benefits Upon Death After Commencement of Benefits: (a) Should the Participant die at any time after benefit payments have commenced, the Employer shall commence payment to the Beneficiary of the balance remaining of such payments, subject to timely submission of satisfactory proof of death as determined by the Employer. Payments to the Beneficiary shall continue under the option selected by the Participant in the appropriate manner. (b) If no Beneficiary is designated as provided in Article XII or if no Beneficiary survives the Participant for a period of thirty (30) days, then the Employer shall pay in accordance with Article XII. 8.4 Benefits Upon Death Prior To Commencement of Benefits: Should the Participant die at any time before benefit payments have commenced, the Employer shall . commence benefit payments to the Beneficiary, subject to timely submission of satisfactory proof of death as determined by the Employer. Such payments shall be made according to the manner and method provided in the appropriate form or as 1348329v5 12 · selected by the Beneficiary pursuant to a revised election made in the manner approved by the Administrator prior to the commencement of such benefit payments over a period not to exceed life expectancy of the Beneficiary, All distributions following the death of the Participant shall comply with Code Section 401 (a)(9) and the regulations (fmal, temporary, and/or proposed) thereunder. ARTICLE IX CLAIMS 9.1 Claims Procedure: If a Participant (or a Participant's Beneficiary) disagrees with the detennination of the Participant's benefit, the Participant (or the Participant's Beneficiary) may file a written claim with the Administrator. Within ninety (90) days after the Participant (or the Participant's Beneficiary) files a claim, the Administrator shall notify the Participant (or the Participant's Beneficiary) whether the claim has been upheld or denied. If the Administrator denies the claim, the Administrator shall provide the Participant (or the Participant's Beneficiary) with the following infonnation: (a) A description of any additional material or infonnation necessary · from the Participant (or the Participant's Beneficiary) to process the claim and an explanation of why such material or infonnation is necessary; (b) The specific reasons for the denial; (c) The specific references to the Plan provisions on which the denial is based; and (d) An explanation of the claim review procedure. 9.2 Claims Review Procedure: Within sixty (60) days after the Participant (or the Participant's Beneficiary) receives notice that the claim has been denied, the Participant's (or the Participant's Beneficiary's) representative may file a written request with the Administrator for a review hearing. The Participant's (or the Participant's Beneficiary's) representative may also submit issues and comments within thirty (30) days after the fling of the request. A decision on the claim shall be made within sixty (60) days of the request, unless special circumstances (such as a need for a hearing) require an extension of this period. If an extension is necessary, a decision shall be made within one hundred twenty (120) days of the request for review. Prior to the hearing, the Participant's (or the Participant's Beneficiary's) representative shall have a reasonable opportunity to review a copy of the Plan and any other pertinent documents in the possession of the Employer. The Administrator shall communicate the decision in writing to the Participant · (or the Participant's Beneficiary) or the representative (if any} within thirty (30) days of the hearing. I 348329v5 13 · ARTICLE X . WITHDRAWALS 10.1 Unforeseeable Emergency Withdrawals: In the case of an Unforeseeable Emergency, a Participant may apply to ,the Employer for withdrawal of an amount reasonably necessary to satisfy the emergency need. If such application for withdrawal is approved by the Employer the withdrawal will be effective at the later of the date specified in the Participant's application or the date of approval by the Employer. The approved amount shall be payable in a lump sum within thirty (30) days of such effective date or in some other manner consistent with the emergency need as detennined by the Employer. Emergency withdrawals may not be available subsequent to commencement . of certain benefit payments. 10.2 Maximum Withdrawal: In no event shall the amount of a withdrawal for Unforeseeable Emergency exceed the amount of benefits which would have been available to the Participant at the time of withdrawal. Notwithstanding any other provision of this Plan, if a Participant makes a withdrawal hereunder the value of benefits under the Plan shall be appropriately reduced to reflect such withdrawal, and the remainder of any benefits shall be payable in accordance with otherwise applicable provisions of the Plan. · 10.3 Payment of Benefits: In the case of an approved withdrawal for an Unforeseeable Emergency, a Participant shall designate in an approved manner the Approved Institution from which the withdrawal will be made. The approved withdrawal amount shall be taken pro rafa from all Investment Products offered by the Approved Institution designated by the Participant. ARTICLE XI LEAVE OF ABSENCE AND MILITARY SERVICE 11.1 Approved Leaves of Absence: A Participant on an approved leave of absence or layoff with or without Compensation may continue to participate in the Plan subject to all the tenns and conditions of the Plan; provided further, that Compensation may be deferred for such Participant only ifsuch Compensation continues while the Participant is on an approved leave of absence or layoff. 11.2 Military Leaves of Absence: Notwithstanding any provision of this Plan to the contrary, contributions, benefits and service credit with respect to qualified military service will be provided in accordance with Section 414(u) of the Code. ARTICLE XII · DESIGNATION OF BENEFICIARIES 12.1 Beneficiaries: Each Participant may designate on forms to be furnished by the Administrator or its delegate, a Designated Beneficiary (Designated Beneficiary 1348329vS 14 shall me,an any individual designated as a Beneficiary by the Participant) or Beneficiaries · to receive his or her Account in the event of his death and may change or revoke any such designation from time to time. No such designation, change or revocation shall be effective unless executed by the Participant and delivered to the Administrator or its delegate during the Participant's lifetime. In the event that a Participant shall have failed to designate a Beneficiary, or the Designated Beneficiary"or Beneficiaries, as the case may be, shall have failed to survive the Participant, the Participant's Account shall be payable to the first class of the following classes of Beneficiaries then surviving and, except in the case of his or her surviving issue, in equal shares if there are then more than one in each class: (a) Participant's surviving spouse, (b) Participant's surviving issue per stirpes and not per capita, (c) Participant's surviving parents, (d) Participant's surviving brothers and sisters, (e) Representatives of the Participant's estate. For this purpose, "per stirpes" means in equal shares among living children and · the issue of deceased children, the latter taking by right of representation, and "issue" means all persons who are descended from the person referred to, either by legitimate birth or legal adoption. 12.2 Designation Forms: A Participant may only have one Designation of Beneficiary form in effect at a time and such form shall apply to all Approved Institutions and Accounts. If a Participant has submitted more than one Designation of Beneficiary form, the most recent such form shall apply and shall be deemed to supercede all previous such forms. 12.3 Minors and Persons Under Legal Disability: If any person to whom a benefit is payable hereunder is a minor, or if the Administrator determines that any person to whom such benefit is payable is incompetent by reason of physical or mental disability, the Administrator or its delegate shall have the power to direct or cause the payment becoming due to such person to be made to the person's legal guardian or custodian, parents in the case of a minor child, or other person authorized under State law. Any payment made pursuant to such power shall, as to such payment, operate as a complete discharge of the Trustee or Custodian and Administrator or its delegate, provided that due care is exercised in selecting the recipient. 12.4 Interest of Persons \Vho Cannot Be Located: In the event that a Participant or Beneficiary has been determined to be entitled to a distribution hereunder · and the time when such distribution must be made or commenced has arrived and such Participant or Beneficiary cannot be located by the Administrator or its delegate after reasonable effort, the Approved Institution shall make distribution and take any action required or permitted under applicable state law to notify the person of the distribution. 1348329v5 15 · Should all such efforts be unsuccessful, such property shall escheat to the state under the provisions of State law. ARTICLE XIII - NON-ASSIGNABILITY CLAUSE 13.1 General: Benefits under this Plan shall not be assigned, sold, transferred, or encumbered by the Participant, the Employer, or any other person, and any attempt to do so shall be void. A Participant's or Benefici,ary's interest in benefits under the· Plan shall not be subject to debts or liabilities of any kind and shall not be subject to attachment, garnishment or other legal process. 13.2 Qualified Domestic Relations Orders: As pennitted under Code Section 414(P)(1l), the Plan shall recognize and give effect to qualified domestic relations orders that have been approved by the Plan in accordance with Plan procedures. Amounts segregated for the accounts of alternate payees pursuant to a Plan approved domestic relations order shall be available for immediate distribution to the alternate payee. Distributions pursuant to a domestic relations order to an alternate payee who is a spouse or former spouse of the Participant shall be taxable to the alternate payee rather than the Participant to the extent permitted under Code Section 414(P)(12). Distributions pursuant · to a qualified domestic relations order to an alternate payee who is not a spouse or former spouse of the Participant shall be taxable to the Participant. The Plan's Procedures for reviewing qualified domestic'relations orders are located in Appendix A to the Plan and are not subject to Code Section 414(P) to the extent that Section applies to qualified plans and not Section 457 plans. Similarly, the Plan's qualified domestic relations order procedures are not subject to ERISA Section 206(d) as this is a governmental plan exempt from that ERlSA Section. ARTICLE XIV AMENDMENT OR TERMINATION OF PLAN 14.1 Amendment: The Employer may amend the provisions of this Plan at any time; provided however, no amendment shall affect the rights of a Participant or a Beneficiary to the receipt of benefits with respect to any Compensation deferred before the time of the amendment, as adjusted for the investment experience of the Investment Product of the Designated Institution prior to or subsequent to the amendment. 14.2 Termination: The Employer has the right to terminate the Plan at aÌ1y time and for any reason. The Employer will continue to hold previously deferred amounts of Compensation in designated investments, but the Employer shall not accept additional deferrals of Compensation after the Plan's termination date.· Upon termination of the Plan, · the Participants in the Plan will be deemed to have withdrawn from the Plan as of the date of such termination. The full Compensation of all Participants will be thereupon restored on anon-deferred basis. The Employer shall not distribute Plan benefits at the time of such termination, rather the Employer shall instruct the Trustee, Custodian, or 1348329v5 16 . issuer as to the time to distribute the Plan benefits, or otherwise retain all amounts of Deferred Compensation until each Participant incurs a Severance from Employment or incurs an Unforeseeable Emergency authorizing a distrib1"ltÍon or until benefits commence under Article VI and in the form determined under Article VI. ARTICLE XV PLAN-TO-PLAN TRANSFERS, ROLLOVERS, AND SERVICE CREDIT PURCHASES 15.1 Transfers: This Plan shall accept for transfer amounts of Compensation previously deferred pursuant to another Eligible Deferred Compensation Plan maintained by the same Employer or another employer. 15.2 Transfers after Severance from Employment: If the Participant severs his or her employment and accepts employn:1ent with or performs services for another employer which maintains an Eligible Deferred Compensation Plan, the amounts deferred under this Plan shall, at the Participant's election, be transferred to such other Eligible Plan, provided such other plan provides or is able to provide for the acceptance of such amounts. The Pàrticipant's election to transfer must be made prior to the date . benefits would otherwise become payable pursuant to the terms of this Plan. 15.3 Transfers within the Same Employer's Plans: The amounts deferred under this Plan shall,-at the Participant's election, be transferred to another Eligible Deferred Compensation Plan maintained by the same Employer, provided such other plan provides or is able to provide for the acceptance of such amounts. The Participant's election to transfer must be made prior to the date benefits would otherwise become payable pursuant to the terms of this Plan. 15.4 Rollovers Accepted: In addition to Deferred Compensation contributions and Catch-up Contributions, the Plan, to the extent permitted by the Code, will accept direct rollovers and contributions of eligible rollover distributions (" Rollover Contributions") from (a) qualified plans described in Section 401 (3) or 403(3) of the Code, (b) tax deferred annuity arrangements described in Section 403 (b) of the Code, (c) any other eligible plan under Section 457(b) of the Code maintained by a state, political subdivision of a state or any agency or instrumentality of a state or political subdivision of a state, and (d) individual retirement accounts or annuities described in Sections 408(3) and 408(b) of the Code. The Plan will not, however, accept direct roll overs of after-tax contributions from a qualified plan or an individual retirement account. 15.5 Rollover Permitted: (a) Notwithstanding any provision of the Plan to the contrary, a . Participant shall be permitted to elect to have any eligible rollover distribution rolled directly to an "eligible retirement plan" specified by the Partidpant. The 1348329v5 17 . Participant shall, in the time and manner prescribed by the Employer, specify the amount to be rolled over and the "eligible retirement plan" to receive the rollover. (b) For purposes of this Section, the term "eligible rollover distribution" means any distribution of amounts other than in a distribution form of substantially equal periodic payments over life or life expectancy of the Participant) or joint life or joint life expectancies of the Participant and the designated Beneficiary)or a distribution over a period certain often (10) years or more. Amounts required to be distributed under Code Section 401 (a)(9) and Unforeseeable Emergency Withdrawals under Section 10.1 are not eligible rollover distributions. (c) For purposes of this Section, the term "eligible retirement plan" shall mean any other governmental 457(b) plan, a 403(b) program, 401(a) qualified plan, an individual retirement account as described in Code Section 408(a), and an individual retirement annuity as described in Code Section 408(b). (d) The election described in subsection (a) also applies to the . surviving spouse after the Participant's death or a spouse or former spõuse who is the alternate payee under a plan approved domestic relations order. 15.6 Written Explanation of Rollover Eligibility Provided: Within,a reasonable period of time in advance of making an eligible rollover distribution from the Plan, the Plan's Administrator or the Designated Institution delegated by the Plan Administrator shall provide a written explanation of rollover eligibility to the recipient as required by Code Section 402(f). 15.7 Separate Accounting for Rollover Contributions: To the extent Rollover Contributions are accepted by the Plan, the Plan shall separately account for such Rollover Contributions, including a separate accounting Rollover Contributions subject to the tax on premature distributions under Code Section 72(t). 15.8 Availability of Plan Amounts to Purchase Service Credits: To the maximum extent allowed under Code Section 457(e)(17), the Plan shall permit Participants to direct transfers of their Plan account balances for the purchase of permissive service credit or to repay contributions and earnings with respect to a previous forfeiture of service credits under a Code Section 414( d) defined benefit governmental plan. ARTICLE XVI . SEVERABILITY If a court of competent jurisdiction holds any provisions of this Plan to be invalid or unenforceable, the remaining provisions of the Plan shall continue to be fully effective. I 348329v5 18 ARTICLE XVII · APPLICABLE LAW The Plan shall be construed in accordance \vith applicable federal law and, to the extent otherwise applicable, the laws of the State of Minnesota. IN WITNESS WHEREOF, the Employer has caused this Plan to be signed and attested to by its duly authorized officer on the day of December, 2002. City o[St. Joseph State of Minnesota By~Q · Title: . · 1348329v5 19 . APPENDIX A QUALIFIED DOMESTIC RELATIONS ORDERS APPROVAL PROCEDURES SECTION 1 GENERAL MATTERS Terms defined in the Plan shall have the same meanings when used in this Appendix. 1.1 General Rule. The Plan shall not honor the creation, assignment or recognition of any right to any benefit payable with respect to a Participant pursuant to a domestic relations order unless that domestic relations order is a qualified domestic relations order pursuant to Section 13.2 ofthe Plan and this Appendix. 1.2 Alternate Payee Defined. The only persons eligible to be considered alternate payees with respect to a Participant shall be that Participant's spouse, fonner spouse, child or other dependent. 1.3 DRO Defined. A domestic relations order is any judgment, decree or order (including an approval of a property settlement agreement) which -relates to the . provision of child support, alimony payments, or marital property rights to a spouse, former spouse, child or other dependent of a Participant and which is made pursuant to a state domestic relations law (including a COrllmunity property law). 1.4 QDRO Defined. A QDRO is a domestic relations order which creates or recognizes the existence of an alternative payee's right to (or assigns to an alternate payee the right to) receive all or a portion of the Account of a Participant under the Plan and which satisfies all of the following requirements. 1.4.1 Names and Addresses. The order must clearly specify the name and the last known mailing address of the Participant and the name and mailing address of each alternate payee covered by the order. 1.4 .2 Amount. The order must clearly specify the amount or percentage of the Participant's Account to be paid by the Plan to each such alternate payee or the manner in which such amount or percentage is to be determined. 1.4.3 Payment Method. The order must clearly specify the number of payments or period to which the order applies. 1.4.4 Plan Identity. The order must clearly specify that it applies to this Plan, the City of St. Joseph Deferfed Compensation Plan. . 1.4.5 Settlement Options. Except as provided in Section 1.4.8 of this Appendix, the order may not require the Plan to provide any type or form of . benefits or any option not otherwise provided under the Plan. 1348329v5 A-I . 1.4.6 Increased Benefits. The order may not require the Plan to provide increased benefits. 1.4.7 Prior Awards. The order may not_require the payment of benefits to an alternate payee which are required to be paid to another alternate payee under another order previously determined to be a qualified domestic relations order. 1.4.8 Exceptions. The order will not fail to meet the requirements of Section 1.4.5 of this Appendix if: (a) The order requires payment of benefits be made to an alternate payee before the Participant has severed employment and before the Participant attains the earliest payment date for the Participant under the Plan if the order: (1) requires that payment of benefits be made to an alternate payee in a single lump sum as soon as is administratively feasible after the order is determined to be a qualified domestic relations order, and (2) provides that the payment of such single lump sum fully and permanently discharges all obligations of the Plan to the alternate payee; (b) The order requires that-payment of benefits be made to an . alternate payee as if the Participant had retired on the date on which payment is to begin under such order; or (c) .The order requires payment of benefits to be made to an alternate payee in any form in which benefits may be paid under the Plan to the Participant (other than in the form ofajoint and survivor annuity with respect to the alternate payee and a beneficiary other than the Participant). 1.4.9 Deemed Spouse. Notwithstanding the foregoing, the order may provide that the former spouse of a Participant shall be treated as a surviving spouse of such Participant for the purposes of paying the benefit awarded to the Alternate Payee pursuant to the QDRO following the death of the Participant (and that any subsequent or prior spouse of the Participant shall not be treated as a spouse of the Participant for such purposes). SECTION 2 PROCEDURES 2.1 Actions Pending Review. During any period when the issue of whether a domestic relations order is a qualified domestic relations order is being determined by the . Administrator, established by Section 3.1 of the Plan, the Administrator shall cause the Plan to identify the amounts which would be payable to the alternate payee during such period if the order were determined to be a qualified domestic relations order. 1348329v5 A-2 · 2.2 Reviewing DROs. Upon the receipt of a domestic relations order, the Administrator shall determine whether such order is a qualified domestic relations order. During the review period, a hold shall be placed on the Participant's Account and no distributions shall be made unless the Administrator detel}Tlines that the amount of the distribution would not affect the potential Alternate Payee's interest in the Participant's Account. 2.2.1 Receipt. A domestic relations order shall be considered to have been received only when the Administrator shall have received a copy of a domestic relations order which is complete in all respects and is originally signed, certified or otherwise officially authenticated. 2.2.2 Notice to Parties. Upon receipt of a domestic relations order, the Administrator shall notify the Participant and all persons claiming to be alternate payees and all prior alternate payees with respect to the Participant that such domestic relations order has been received. The Administrator shall include with such notice a copy of this Appendix. 2.2.3 Comment Period. The Participant and all persons claiming to be alternate payees and all prior alternate payees with respect to the Participant shall · be afforded a comment period of thirty (30) days from the date such notice is mailed by the Administrator in which to make comments or objections to the Administrator concerning whether the domestic relations order is a qualified domestic relations order. By the unanimous written consent of the Participant and all persons claiming to be alternate payees and 1111 prior alternate payees with respect to the Participant, the thirty (30) day comment period may be shortened. ---; 2.2.4 Initial Determination. Within a reasonable period of time after the termination of the comment period, the Administrator shall give written notice to the Participant and all persons claiming to be alternate payees and all prior - alternate payees with respect to the Participant of its decision that the domestic . relations order is or is not a qualified domestic relations order. If the Administrator determines that the order is not a qualified domestic relations order or if the Administrator determines that the written objections of any party to the order being found a qualified domestic relations order are not valid, the Administrator shall include in its written notice: (a) the specific reason for its decision; (b) the specific reference to the pertinent provisions of this Plan upon which its decision is based; (c) a description of additional material or information, if any, · which would cause the Administrator to reach a different conclusion; and (d) an explanation of the procedures for reviewing the initial determination of the Administrator. 1348329vS A-3 · 2.2.5 Appeal Period. The Participant and all persons claiming to be alternate payees and all prior alternate payees with respect to the Participant shall be afforded an appeal period of sixty (60) days from the date such an initial determination and explanation is mailed in which ,to make comments or objections concerning whether the original determination of the Administrator is correct. By the unarumous written consent of the Participant and all persons claiming to be alternate payees and all prior alternate payees with respect to the Participant, the sixty (60) day appeal period may be shortened. 2.2.6 Final Determination. In all events, the fmal determination of the Administrator shall be made not later than eighteen (18) months after the date on which first payment would be required to be made under the domestic relations order if it were a qualified domestic relations order. The final detennination shall be communicated in writing to the Participant and all persons claiming to be alternate payees and all prior alternate payees with respect to the Participant. 2.3 Final Disposition. If the domestic relations order is finally determined to be a qualified domestic relations order and all comment and appeal periods have expired, the Plan shall pay all amounts required to be paid pursuant to the domestic relations order to the alternate payee entitled thereto. If the domestic relations order is finally determined not to be a qualified domestic relations order and all comment and appeal periods have · expired, benefits under the Plan shall be paid to the person or persons who would have been entitled to such amounts if there had been no domestic relations order. 2.4 Orders Being Sought. If the Administrator has notice that a domestic relations order is being or may be sought but has not received the order, the.. Administrator shall not (in the absence of a written request from the Participant) put a hold on the Participant's Account as discussed in Section 2.2 of this Appendix or delay payment of benefits to a Participant or Beneficiary which otherwise would be due. If the Administrator has determined that a domestic relations order is not a qualified domestic relations order and all comment and appeal periods have expired, the Administrator shall not (in the absence of a written request from the Participant) delay payment of benefits to a Participant or Beneficiary which otherwise would be due even if the Administrator has notice that the party claiming to be an alternate payee or the Participant or both are attempting to rectify any deficiencies in the domestic relations order. 2.5 Informal Review of Proposed Orders. A Proposed Order is a document which has not yet been approved by the court or appropriate government agency as a "judgment, decree, or order" but which may eventually be a DRO as defined in Section 1.3 of this Appendix. The Administrator is under no obligation to review Proposed Orders. To the extent that it is helpful and convenient in expediting the qualification process for the parties, the Administrator will comment on Proposed Orders as to whether the provisions of the order would likely be an approved order under the Plan once · certified. These comments are informal only, and the Administrator will not consider itself bound by anything said or written during the informal review process. 1348329vS A-4 . When and if an actual DROis submitted, the procedures and rights described in these written procedures will be followed without regard to this. prior informal review. SECTION 3 PROCESSING OF AWARD 3.1 General Rules. If a benefit is awarded to an alternate payee pursuant to an order which has been finally determined to be a qualified domestic relations order, the following rules shall apply. 3.1.1 Source of A ward. If a Participant has an interest in more than one Account under the Plan, the benefit awarded to an alternate payee shall be withdrawn from the Participant's Accounts in proportion to his/her interest in each of them or as otherwise specified in the Order. .. . '.. .. 3.1.2 Effect on Accottnt. For all purposes of the Plan, the Participant's . Account (and all ~enefits payable under the Plan which are derived in whole or in . part by reference to the Participant's Account) shall be permanently diminished by the portion of the Participant's Account which is awarded to the alternate payee. .~-. 3.1.3 Mter Death. After the death of an alternate payee, all amounts awarded to the alternate payee wþich have not been distributed to the alternate payee and which continue to be payable shall be paid in a single lump sum distribution to the personal representative of the altèrnate payee's estate as soon as administratively feasible, unless the qualified domestic relations order clearly provides othèrwise. The PartiCíp~t's Beneficiary designation shall not be effective to dispose of any portion of the benefit awarded to an alternate payee, unless the qualified domestic.rela.tions order clearly provides otherwise; 3.1.4 In-Service Benefits. Any in-service distribution provisions of the Plan shall not be applicable to the benefit awarded to an alternate payee. .. 3.2 Segregated Account. If the Administrator determines that it would facilitate the administration or the distribution of the benefit awarded to the alternate payee or if the qualified domestic relations order so requires, the benefit awarded to the alternate payee shall be established on the books andrecords of the Plan as a separate account belonging to the alternate payee. 3.3 Former Alternate Payees. If any alternate payee has received all benefits . to which the alternate payee is entitled under a qualified domestic relations order, the alternate payee will not at any time thereafter be deemed to be an alternate payee or prior alternate payee for any substantive or procedural purpose of this Plan. 1348329v5 A-5 . ity of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-7201 MEMORANDUM Fax: 363-0342 CLERK! ADMINISTRATOR Judy Weyrens Date: January 14,2003 MAYOR To: Honorable Mayor Hosch and Members of the City Council Larry J. Hosch From: Pete Jansky, Police Chief COUNCILORS Bob Loso Re: Liquor License Cory Ehlert Kyle Schneider Alan Rassier I have reviewed the liquor license application for Bill Nelson for the operation of a Steak House. The required background has been completed and there is nothing in the background report that would disqualify the applicant from securing a liquor license. Therefore it is my recommendation that the City Council issue the liquor license as requested. . As always, please feel free to contact me if you have any questions. . · STEAK HOUSE AND TA VERN PROPOSAL FOR ST. JOSEPH MINNESOTA THE UNDERSIGNED PROPOSES TO BillLD AND OPERATE AN UPSCALE STEAK HOUSE AND TAVERN ALONG HIGHWAY 75, NEAR THE SUPER 8 MOTEL. I AM REQUESTING A LIQUOR LICENSE BE GRANTED TO ME BY THE CITY OF ST. JOSEPH. UPON A COMMITMENT BY THE CITY OF ST. JOSEPH, FOR APPROVAL OF SAID LIQUOR LICENSE, THE UNDERSIGNED WILL PROVIDE TO THE CITY PLANNING AND ZONING, ARCIDTECTURAL DESIGNS OF THE PROPOSED BUILDING. · W£ WOULD LIKE TO START CONSTRUCTION IN THE SUMMER OF 2003, WITH A COMPLETION DATE OF OCTOBER OR NOVEMBER OF THE SAME YEAR. PROPOSED SQUARE FOOTAGE OF THE BillLDING WOULD BE 6,000 TO 8,000 SQUARE FEET. EXTERIOR TO BE WOOD BEAMS, STUCCO AND STONE. THE BCA REPORTS HAVE BEEN COMPLETED AND ARE OF FILE WITH THE CITY OF ST. JOSEPH. THANKS FOR YOUR CONSIDERATION; ~ l~ A/~" ¡ µ /./V/ /t/ rp í./Þ 7Vt i/ WILLIAM B. NELSON 1-7-2003 · DEC-20-2002 FRI 03:20 PM CITY OFST JOSEPH FAX NO. 3203630342 P, 03 .n.tttl.....-1VU .LV.L ...n.L ,:,eur.. UnUAI\"QI"Ulþ L.UfUUI LJIUCUIÞC rit~" l. UJ. 't - e ~DcparizDm1 o1"P'ubtic SIfciy " UQtJOItCDNTltOLDJV.œON 4HC«1arSt.. Saito 1004St,~MN SSlOJ·31Só (6~9(1.6430 rtY(6J%~-65.SS APPLICATION :BOltOn' SALEINTOXICA"I1NGUQOOR. UCENSE :1,.. ....,.,..¡.........'..,;, ....,'..,...::..'. .:..:.....:. 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R.eìche.( + 1-5-Lf.1 S~cre.+a"1 JIø'~5% 22515 C~ io . LO~j H-q;"ìe, /lAtJSbJCil 1. Ih~.riaooq,~ LLc. .~c~m. Mt-l . -.amu paid in ~ tAli' . l1'asw.i4ilryofIl1ŸGdlctCl1tpOtdfaøo soøc . IV/lOr &tId.~~et CC>%pOnIÜicIü . lfiR~ \IaISc¡r\Ì¡c \~ òf IDO\bi:r S1att1. Ï$ ~1iIm B.UtIiorimi fo 4ctbuøi~iIt Ibb>ClllinrP.MíIIIIc:IIDIa? 0 Yo: [J No 2- ~~.~~app!iOs; .... (fim,fiDòr.IOOUBIl1taar. ~Þ'II.\. ab:.)or ìf=1Í:l\dI\lÏldìll,at.SOI li_ e £\M.r-~ 3. ¡,.0II\ibIiaIœcn11vcód... BJ' ~~', SlAto, . ~~~t~1'II1å~ÐffJ:ds=Y ~Yos DNo J:tyot 11'lt.uIP~~. . MI -2 ' . . €- 'Co S ~ of, ......Oi\~S ¡IV! IV .>b 1Itj 7 4. N:.:ra,g 8Dd.ad.c1r.csa ~ M\WU; .. , "G\.W\. lSDv-.. ·0' 0' . 0"" .rA.ln 5. HIlI! ClNr1la ofÒlliWÌur.· eyœnn=üoo. ~y Of jlldir=dy. d:.~ ~i)~ £J Nt,¡ Is applicant or Ilty arllJø)(~ mlhisllppLi=llfiœ. vlMlt1tlc:r of'f}¡¡; ~ìÐJ! \!Gay ~~IJ.~Y in. Wbicb. IbJ.s lioDuIa 6. Îa (000 Í$.~ Q Y(18 No 1f>'lZ'; in.t ~ !!o"naowldw IIXIYpcÞoo 0ÜIar dJan.~_1IAY ~1.liùeGtilucrcct ÍlI ~~.fiJ.n11m\ ot'-oq~t10r wh1c1ï Jic=1DIU iUfllJlí.cd oDC!¡jfso.1!iw lWJ1eáll4&h&. A b oV~ÍI s.-Ie: (I M~IN\~{SI p",( II e.L~ ,. . HlI.vc ~ lIlY illtl:!Œtw!ø15ncwr. ditDctiy 0< ÍDJUI'Cèß~'..iu aø-ð oUIè¡¡ bquør~II~·tlt in'the SUitð ofMj~? ~ Yr [) No- n~ Bille IIIIIDe _ ~ of CS'Ia'&.iís:ìlmsat. ·r.... cc.k í óJu e.¥ V\ ! t...Lt . kor k: -r c.1 \I e.,v V\ f (0'fX-l't-ì ~'- U.c, ' I ' . . http://www.dps.state.mn.us/alcgamb/alcetm'fonns/offsale.html 12122/00 DEC-20-2002 FRI 03:20 PM CITY OF ST JOSEPH FAX NO. 3203630342 p, 04 .n.!ltJu,",'l\lUU LVl V.L1 ':)i:Il~ .L11I.U}IJ.~iSUU~ L..<IYUUI '¡""¡¡";CW¡C r·i&.!;;ç ~ UJ. "t · 8. ~., ~~ ~or¡c llaoccupicd by'lbølflPli=urt CI!Ürd1sapmtø IINi~Ircm~.o&er ~ .~~=nfO)!.~o '. 9. ~ ~ ~ has or wi1 bo p115Cå, ø On_Lip LícczIAe. Ìii ~ wiGL 1bÏi.OtrSa1c.Liql1ot Uccasc IIId for&be-=~)rYø; r:1 No r:¡ Wil!be~ 1o, Slate \1otclh« ~¡_ or wìi3 be 8fl1Itoð A Soa6Iy On Sale ~l.iccnc ~ ~ Vtñh ~ quIat Om. SaJc l.iqvœ l~ ,wyCf iJ No D WlU Do ¡rI8I:d' / 11. lfØais IIppBcôort iII_. CoIIsrtyn.o.td.OffSa!c ~ "* tk~ iaJ:aÌJl::$ to lie ~ 11118iãpú1y. tv p\ , L Stm: ~'~f1t tony oftfll: M50Cia~ ~ alii ~~ cwrWfn ~ tCl'lI. ÜI WDr ~ ¡c;jer:Mc1by , aDy m~ QtfWì ~\y; ìfliO. ¢vc àQcs ¡nd dMJs, N 114 . 2- H¡u; ~ lIPJ liotmf W' my <1fthc ~ Î:1 dÛi ~œ. dwiDa Ihcliw yucs ;,,~"Id,y ~ ~ ~pI.ØÜaIIlMI:t b4. Ü,goœç œdcr -œc~ t.irt.U«' ~Aa( ...øai{òt Iftyvio1t_ C£suaè ¡a'MQII"1oc&I~ i.t'1IOo.~ œ» RtlWjiÏls, N . I 3. RI:oIUPP~~~~~IIId.Yijqu(ior1aw~ ÌoQj>ÌII ~ot.~ *1~SIa~ UqIJOrCotmo\~ CYes-.No tf)'1$.¡¡ì.vcðâki;,~paadfm&1~ 4. DmirI; ~ ~ ~ )IeIU:. - a S'I.IlI!DØI bcœ Ì!IIIod ø:Icr tile IJqacr CiviLJIIIillity Lør (Drøa SiIop) M.S. 34M.8a2.. C'l Yœ No J1 yeIi.1\IaCb.1 copy or 1ht:I-..",,~ , TIW Jiooarcc:o IRIlA1P:9c <Jœ ot tbø~:: (A'ITACIf cu:nFJC4TE OF ffiSUILt.."lCE TO "IUIB PO~ · Q oc c - Q Jr.. Liqnot l.iabiIiry ~ (Dna¡ S'IJop) . sso.ooo Pc:c pcacICI. SI00.ooo ~ tàI8 one ~,$10,000 p:tvpat,y ÙCÅmCtJoA; ~ C7À S 100..000 for JoI¡¡ ofJQllllæa cf IIIJ1POIl .,. 0 B, A gudy bod. from &' smcCy c:.QIDfJGy with """''''''111 CIDYIDSC IQ ~ ÌD. ~ ... [J t, A ~úœt ilIe S1atcI TrlaSUR'f.' diet IbQ JiOOllilOe bG ~ with tk!oÙ&Ç, In/rt ~åaviAt~ \-.Iae of 5\ 00.000 or:: $100,000 in aœ 0fI1i:CIUÎ1if&. I eertirY tbà 111~ nad. tile abon &WI mI%OO of app1ir..:lwl é tí& DIIo ~-J \ { [í '<\A;\ 6, N€.!soVl. PreSI~t- 1;1- 20-0'2.. RDoRT'1n' fI'OUCE\S.flBJaPJ!"S ÐEP 4ß."['NENT 1'wú 10 c«1i~' IlIl1! &g Ipplicaøt DÐð the Wl'\Çwe; 1Uill)Ø(! ~ ~aot bœÐ ccavjøœ ~ 1iIe~s:tíM:)CIn1 fllra,r~oø.ol Ia.~ cl' th¢ Sf~a.r ~'- QT auu»c.ipil ~ ~ \Q WoIMaI:ÏDt iqI« ~\.. rol}Qw ¡~ .PO~'ft',;Deµmm=1 1í~ Si~ iPS' SII JV..94 Ccœtv Anomavs.Si!J ~II:N. IMPORTM'T NonCE Iùl mu;1 Üq1uxI Ii~lOOfl have . CIVnUIt Fcdml Spcci.&l ~1IÔOCIAl ~ ·r.iWI ~ iíò~ ì,y lbe ßUI'CIItI of Alc4baJ:,. T ( ~. =dFf1"ÇItm.'>. For ÌAfOl'!I'IIIÛD1\ œIl (612)2:90-34%. · http://www.dps,state.ron.us/aJcgamb/alcenfJfomlsJoffsale.htmI 12/22/00 DEC-20-2002 FRI 03:21 PM CITY OF ST JOSEPH FAX NO. ·3203630342 P. 01 "'QI,1.11~I1UUll U.1 .111 Ull .::t¡UC ØUWUJ. .::tWlWl.'y WYllUl .L.JL:t'Wõt: rct!::c .1 U.1 ¿ . Minnesota Department Of Public Safety e ALCOHOL AND GAMBLING ENFORCEMENT . .·~'Ci . . 444 Ceda¡' StTeet ~ Suite 133 . I . 1" St. Paul, MN 551Øl~5133 . ..../:. ~~.¡. (612)296-6439 TDD (612)282-6555 CERTIFICATION OF AN ON SALE AND/OR SUNDAY LIQUOR LI Workers Compensation Insurance çompany iAV/ ¡¿- Policy #- t.(..¡ ~ . UCENSEE'S SALES &. USE TAX ID# €A "" tc...1.. To apply for sales tax numb~r, call 296-61Bl or 1- 800-657·3777 -·1.~·~ . --- "ISSUING ;.\UTHORITY , . CITY OF: . 5A-~ J 07~P V\..... COUNTY OF: S+ e "t ~VI..:S Licmacc Name (1;;OIJIOrUton. [ ~ II~~ Trada Name or DBA I Pannerahip.lndividu*l) /,vr,',),qu.. {3, Ne1>/)"'l. 1- 2.1 - 51 ~lISìll_ Addr~ Cil)' PrO-i' (I' e 1Š-73"f Î I . PO, Bo)C Lf2 t....~v...5 J.iccnse Type (Chcc1c MC or bo~ . . ~Icen~ t'«tod Collnty 2S'On Sale . Sunday Ftvì ¡. To / I elf . Sf¡ " D?; On S*lo Lí«Nc Number U/lIi*Jc SlInday Lieell80 Number Sunday' p~ J!usinus Phone Foc 320-731-.22.21. u II pllrIDerJhip.lltal~ I e nune and adclrtu of CIIch parmer; If I. CDl' lOl'IIlIOn. .htle &au: name 11114 aøøruc G eAch olUcer. f'*rInt.:r(Officcr Nlme (Flnl,micldlc and IUI) 1j:2/~ 51 I no. ~ddr_ I;c> f)o~ '!l £,vat i t"4./A e. !J Û s. 0lA. L tlj o..t'h'er I"> ~ fæs..jcle.vt+ s: 1,;,-3"'7 (lIIf1ntsr/Offiacr Name (First, rniddl$ and 10$1) DOD Title AcidIC" 22 ¡ (.AJ¿e ~Itk B. frt'f+Ctj ';3--2-7 -5'1 '\11 c.e pires ì de..... t Sf- S L¡)~ fh:<.1~fle7.~N PanøerlONiacr Namco (First, middle and IJeI) DOTi " Tillo Mdn:¡;¡ 20z I ~Læ JD'fCG. £, I<Vlob/al.tch (ð- '3- 7D Î, e a... ç..o..v-e. .r :>t-- So L.CV1.J {J¥ (:.;Ä~l.tt"ï Th~ Licensee must have one f the following: (ATTACH CER'IU1CATE OFJNSURANCE TO THrS FORM) Check One: _ A. Liquor Liability Insurance (Dram Shop) - $50,000 per person; $100,000 more than on pc:rson; $10,000 Property Des~ction. $50,000 and $100,000 for loss of means ot support. - B. A bond of ã surêtÿ èómpâI1Y willi minimum coverage as ßpec;ífied IìbóVf: in A. . http;/Iwww.dps.state.mn.uslalcgamb/alccníi'fonnstsundayliq.htm 12/22/00 DEC-20-2002 FRI 03:22 PM CITY OF ST JOSEPH FAX NO, 3203630342 P, 08 .....Ç1UUI,;~U\Ju \J.I. i:W VH ,:)11.11; tulUlUL "ULL~Y .s...lYUUl I.Jl~C:U::¡Ç rö¡;;c ¿. U.I. .. C. A cèrtificate from the State Treasurerthllt the licensee has deposited with the State, Trust Funds having a . muke1 value of . . SlOO,OOO in cash or ¡ecuritie¡. "-'þ- _. ~~-kl't:a.."'·-·'" .~'q,:1.a.~ -- _ Yes X No During th~ put Jicene year Iw e summon. been ilRl«lur4ft ¡)¡c Liquor Civü Li.bilit)' u.w (I)mn Shop)? . If~, aaacb a COP), of UIC ~IM\OII" I~ I~ I TRrnaCllon type IùvolcelCan~ S\l1~end ¡ R....ok.¡ CanÇcJ+~ .. = Tnnsfcr ~aion I U'11I1~O 'Ownf.l'S/ll]J from (Name; ¡¡ AddlUS) I œnify that IhiJ liccme was approvod in' an officj¡ mHtinJ: by the ~o.=inS body of the city or COlinI)'. ,...It)' ~¡t!"¡ :>I¡¡DINTC . ~ !'IV IJCE All rCII.í1 UqllOr Ii«_ mllJt ~Ive . Clrre"1 Federal Special O«lIp.lloRa1 Slimp. TbIJ .lImp II lUlled by the Ihm... of Alcobol, Toba= alUl FiruJ'lQ&. 1Ior IIformaÙOh. uU (61:1) 2%-3496 ¡OS 9.0} ·94 _ Return to Alcohol Enforcement Horne Page . Return to Public Safety Home age . i : . bttp:/ !\'I.I'\V\Xl. dps, state.mn. usia} cgarnb/ a! cenflforrnsl sun dayliq. htm 12/22/00 . RESOLUTION PC-2003-01 ST. JOSEPH PLANNING COMMISSION RECOMMENDING APPROVAL OF A SPECIAL USE PERMIT FOR MINNESOTA HOME IMPROVEMENT TO CONSTRUCT A NEW FACILITY WHEREAS, Minnesota Home Improvement has submitted a request for a special use permit for a 6,000 square foot warehouse facility, and WHEREAS, the applicant has submitted required site plan and building plans for review; and WHEREAS, Section 52.9 of the Zoning Ordinance outlines requirements for the issuance of a special use permit; and WHEREAS, the Planning Commission has reviewed the proposed site and building plans. NOW, THEREFORE, BE IT RESOLVED BY THE ST. JOSEPH PLANNING COMMISSION THAT: The Planning Commission does hereby recommend the City Council of the City of St. Joseph approve the special use permit for Minnesota Home Improvements for the construction of a warehouse facility, contingent upon the following conditions: 1. The warehouse facility can only store materials used by MN Home Improvement or MN Leaf Guard. . DATED THIS 6TH DAY OF January, 2003. ATTEST: Gary Utsch, Planning Chair Judy Weyrens, Administrator/Clerk .' · ity of St. Joseph· 25 ColJegeAvenueNW P.O. Box 668, . St. Joseph, MN'56374 (320) 363-7201 Fax: 363-0342 City of St. Joseph CLERK! Public' Hearing ADMINISTRATOR Judy Weyrens MAYOR . The Planning Commission for the City of St. Joseph shall' cOl1duct a public Larry J. Hosch hearing on Monday; January 6, 2003 'at 7:05 p.m. in the St. Joseph City Hall. The COUNCILORS purpose of the heàring is to consider a fifteen percent (15%) variance on the exterior Bob Loso requirements of a building and a special use, permit to allow industrial and office Cory Ehlen storage. The property is legally described as: kyle Schneider Alan Rassier lot 2, Block 1 Neu Addition and, is located, at 8856 Ridgewood Road. St. Joseph Code of Ordinances 52.22 $ubd.7 (c) states: · Building Exteriors: Acceptable building materials shall include brick, stone, tip-up concrete panel, decorative concrete block or glass. Wood siding, plastic and other combustible materials not listed as acceptable shall not be used for building exteriors. Architecturally approved steal is acceptable provided that at least fifty percent (50%) of the building (excluding windows and doors) consists of brick, stone, tìp':'up concrete panel, decorative concrete block and/òtglass. Any bui1dings undergoing renovation, repair or an addition, so as to require the issuance of a building permit, shall be brought into conformance with this subsection a the time the repairs, renovations or addition are completed. . St. Joseph Code of Ordinances 52.22 Subd. 4 (c) states: The following use shall require a -Spedal Use Permit based on the procedures set forth in Section 52.9 of this Ordinance: Industrial and office warehousing. The request to consider a fifteen percent (15%) variance on the exterior requirements of a building and a special use permit to allow industrial and office storage has been submitted by Thomas Borresch; 9 - 17th Avenue SE St. Joseph, MN 56374. ~. r, Q . p · . /~JCfl-J' .' o.¿Vt-UA4 ~ Weyrens . ministrator Pl,lblished: December 20, 2002 · Find us fast in the Yellow Pages Qwest~ Dex'\t II. It{ I'] '{'d '{tJ MdT .eodlJS4." ~~ November 26,2002 Planning Commission Re: 8856 Ridgewood Rd, 8t JosephMN 56374 To whom this may concern: Our current plans for putting up this building,is to store existing equipment and building · màterials inside, even though we must plan for future expansion. This building at this time,will b~ constructed as per the site plans you see here. No interior work is scheduled at this time" with the exception of some lighting. MN Home Improvements and Midwest LeafGuard¡ currently eD1P]oys approximately 40 local residents ,with future talk of adding 10__15 more employees with in the next 2 years. We will then need to most likely move to a larger location, and preparation of this site would be ièleal for us. Because of the mandatory requirement of the brick installation to the buildings, the windows and doOJ;s must be added for the sake of saving huge dollars when it comes time to expand. We would like to aSk the commission, because we may add on to the east and west sides of the building to install the brick 5' from the ground level ina possible exchange for the entire front being bricked. Again, cost savings, to remove thè brick from the sidewalls with replacement. Please let us know where we stand on any building issue prior to the meeting. We will try to comply with all of your requests, hop"efully with out a variance or a special meeting. After all, we share the same goals, to put people to work, to beautify our community anp to keep it safe for everyone. Thank you. Torn Borresch :tY1)\J Home Improvements Inc/ Midwest Leaf Guard · . e. APPLICATION FOR VARIANCE . CITY OF ST. JOSEPH 25 College Avenue N·W Fee$ Paid P.·O. Box 668 Receipt # . . St. Joseph, MN 56374 Date (320)363-7201 or Fax (320)363..0342 r/ STATE OF MINNESOTA) ~ , /1) )ss \.,. COUNTY OF STEARNS) (\ INVe, the undersigned, as owners of the property described below, hereby appeal to the City Council and Planning Commission of ¡he City of SI. Joseph, Steams Courity, Minnesota to grant a variance from the SI. Joseph City Code; (applicants have the responsibility of checking all applicable ordinances . pertaining to their application and complying with all ordinance requirements): PROPERTY OWNER NAME(S): --r~'5 !30r2.·R..e-S GL PROP~RTY OWNER PHONE NUMBER(S): ' W- '320"'" 3 63- 44 3. r- +.d' - 3"2.0 - 31:, 3 - qS, (.. ADDRESS: ó1 S,,&-, I,-ri I:h-e. .- :)j.:J c ~"¥ \.. yY\ :r.J. E;b"':)14 ZONING DISTRICT: LEGAL DESCRIPTION: Se..e--1"" - II -r5P - 1.>-4 ~c:..N..jK.. -()d-.9 NeLv 11D> Lt.'if OC),)- PROPERTY OWNER(S)' SIGNA TURE(S): .. 0--. r2> . . -e I.3Udc.. - ðoJ . Thê'request(s) which we desire for our property is/are in conflict with the following section(s) of the SI. Joseph City Code: Section - Section Section .. Do any of the special conditions and circumstances result from your own actions (if the answer is yes, you may not qualify for a variance)? Wi) , What facts and considerations demonstrate that the literal interpretation of the zoning code would deprive you of rights commo~ed by other properties in tre sarpe district under th~rms of the zoning code (attach additional pages as needed)? -::J~'"7'" ~ b~..,¡ d 'í S (¿J C) IV ~7v"- CO$- J>.-JL....J-. u;..t:-}Jy _ State your reasons for believing that a variance will not confer on you any special privilege that is denied by the zoning code to other lands, struciures or buildings in the same district: . . r Attached to this application and m,ade a part thereof are other material submission data requirements, as indicated. Applicant ~i9natur~ 0 e Date: /~-04-éJJ- p Owner Signature: .l....... ~ Date: 1~-04-0:i FOR OFFICE USE ONLY IDATE APPLICATION SUBMITIED: DATE APPLICATION COMPLETE: . Planning Commission Action: _ Recommend Approval _ Recommend Disapproval Date of Action: I Date Applicant/Property Owner notified of Planning Commission Action: City Council Action: _ Approved _ Disapproved Date of Action: Date Applicant/Property Owner notified of City Council Action: . · APPLICA TION, FO·R SPECIAL USE' PERMIT CITY OF ST. JOSEPH , 25 College Avenue NW Fee$ Paid . . P. O. Box 668 Receipt # St. Joseph,HMN 56374 Date (320)363-7201 'or Fax (320)363-0342 STATE OF MINNESOTA) )ss COUNTY OF STEARNS) NAME: 'IJ~rv'-ers is 0 r re-,;>c-h. PHONE( l.9 -) 3 '-0 .. 3<" 3- ,,~~~ ADDRESS: e¡ '5,.:¡tr. , IÎ~ ~... $J. ::J OJ<.p k IV\,.J ,. . £;(;,37 q IN/e, the undersigned, hereby make the following application to the City Council and Planning Commission of the City of Sl Joseph, Steams County, Minnesota. (Applicants have the responsibility of checking all applicable ordinances pertaining to their application and complying with all ordinance requìrem.ents): 1. ßj'j)ir- , 2. Legal description of land to be affected by application, including acreage or square footage of land involved, and street · address, if any (attach additional sheet if necessary): 5~ - i I ..-+- Wp . - I ,.)-c!; R.fi!rN l,-Ø' - C> ~q A/fLU .AJ>D LO-J - 00)- ßLo(../L - 00 j I, Gf ðC.ìLÆ5 3. Present zoniDg ofJhe above described property is: _. 4. Name and address of the present owner of the above described property is: . ft+ D 'w-.~ ß ()'V v' c.....)c.h.. 5. Is the proposed use compatible with pre$ent and future land uses of the area? Please explain: ''1.1£ .5 . h~ L.., ç.f:- f S 5'-;:h.> n.,Q-6 t.-Vl .,.....~ ;¡:'v,- .~ "" -<- OV\ S /ß~::'> o pc...--a::d- J ~ j' . 6. Will thë proposed use depreciate the area in which it is proposed? Please explain: . . ./1-' bf.A- · ):J- . í.,r1-.. 6iA..r/~./ó!-'>.J . c'l o ~-dJ)V~c;...e.. . M-c) e-e-e...d tA ""..JL. . 7. Can the proposed use be accommodated-with existing City service without overburdening the system? Explain: ;ý~5 ,.., ¡z.. ¡/'~1. 11-. J ÞJ::J "J0! lýs -+0 ðý lz.d '7 j.-" h (A.51 ¡.J t!-5 r . ¿:__..;j-J-v-\ '" '>.f" ¡; "'--- ~ 8. Are local streets capable of handling traffic which is generated by the proposed use? Please explain: 'ý-<ê.J W¡' II b ~ -fJ~'(...k---...I f I-t-;f-) I:::' h-dd~d S..::J"Ï--;::;'; .,)-v Í'.....£~ I-r Þ .", I /. _ · c-<:.:..::rJ 1/ {J ;i-Y c / Attached to this application and made a part thereof are other material submission data requirements, as indicated. Applicant Signature:~ . ß~ . Date: 1')..-4 - () ).- . Owner Signature: .~ I) -e Date: ;")- - 4 - 0 .>-.. FOR OFFICE USE ONLY DATE SUBMITTED: DATE COMPLETE: DATE OF PUBLIC HEARING PUBLICATION DATE: Planning Commission Action: _ Recommend Approval _ Recommend Disapproval Date of Action: Date ApplicanUProperty Owner notified of Planning Commission Action: ¡City Council Action: _ Approved _ Disapproved Date of Action: Date ApplicanUProperty Owner notified of City Council Action: . . I . , :¡: I I < ». .'.' 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Jbt,i",.,. .JØP 'MD..1.&R,; P.L 1I.øt. m,ltwì#y Enti-; JOÐlmœ. P.~ Aøf. HWRRy S"p.,r Deeetnber 19, 2002 Mr. Leo 8uetmer aè: Acc;s, 'toNonh 3.343 Acre Lot of Buettner Business Park t»earMr. 8ucttDe~~ Ac:cess to the fdercneed lot of 'rh~ auached survey will bc:pcrmiW to be instaIl04 1* than b minimum, required 300 feet trom center of CR 13:3 contingent an the removal of the exînine field approaeh em CR. 133 by you at your Q~. The' right..()f·way sb811 be regraàod wi1h S" of 1OPSOU, IIIICI :. ~ to matCh the ,exïst¡x¡g' ditch. Furtbcnnare, the new apprgaçb on lS111 Avenuesba1l be located no 1_ the¡ 180 fe&t fr'om center ofCR 133 to center of the Dew apprœch. If you require fUnhw ÚJfom1atir;m please cømact my ofti;e, Sinœm7J! 1-~: Jeff'MiUer, P.E. Âist. Co~ty Highway Engi.neer-MaintenacclOperatîoll$ ..~ "AN'Ít'/niiIIW ADlionl ¡¡fIlM! ~ ëtnPíøyw:' . 01/02/03 11:05 FAX, 13203634816 FIRST STATE BANK @03 ~ ì i \ j ! i ----- ¡ ~ C\J . I ) I 1.31./J A~ . J ! !, ( ; O~ J -;.0 . \ ~-- ! .... . ~~- r - .~ B ~-- ' - j3Ø. - S~ FT -.... &\IJ I I . ! S. DDD At: -.J -.&..J rr-.. I ---- ~ ,-.. . I ~ i Is 89'S9'I9"E ~o.OO I"\.- . §. .; r .~ I~~-- '11 Lu II lJj . ! . 1..,11 ~ II n- :it ~ U-~--' ~~ I r-.. II -----¡Iel' I--- II i I "':~fl Lu 11----- . I ~gl :::> II I IftZI - I n-o.. II I .. ,I:J . '-"-I lr-~-- I II;::: II . I II ~ II . I II ~ ~ IL____ II ............. /I - I II 'J "'" II I I ~ " . . I . I II I II II It----- I II' II . ____-1 SD __--=--_ II ~u -=--., - ...........~ II STREET - ~~ 11 ------------ ~~ , -...... --:...- _.-J I ST 0 JO N S./i' W~E b~ S 6 ST. JOSEPH CITY LIMITS 1998 THRU 2002 2003 THRU 2007 2008 THRU 2017 CORRIDOR DEVELOPMENT JANUARY 2003 1 9 ~.._- , 0 1500 3000 ---- --------- -- --- · Resolution Supporting The South Corridor Development Study Whereas the St. Cloud Area Planning Organization has identified an east-west collector street in the St. Joseph area called the South Corridor, said street beginning at CSAH 2 west of the City, then proceeding easterly around the south side of St. Joseph, and terminating at 88th Avenue; and Whereas, this proposed corridor is part of the St. Cloud Metropolitan Area's 2025 Financially Unconstrained Transportation Plan; and Whereas, development currently taking place on the south side of St. Joseph has reached the area proposed for this route; and Whereas, it is essential that a suitable corridor be preserved for this east-west collector street so that continued development does not preclude a suitable location for corridor right of way; and · Whereas, a corridor development study will include a location study, environmental review, and the establishment of a final alignment; and Whereas, the City of St. Josephwishes to preserve right 9f way for the final alignment of this corridor; Now, Therefore, Be It Resolved: 1. That the City of St. Joseph supports and encourages the completion of a corridor development study to establish a finn location for this east-west collector street. 2. That the City requests that Steams County sponsor its application for inclusion of the South Corridor Study in the District 3 2006 Transportation Improvement Program for 80% federal funding. 3. That the City hereby guarantees the necessary local matching funds for the study. · . Resolution Supporting The North Corridor Development Study Whereas the St. Cloud Area Planning Organization has identified an east-west collector street in the St. Joseph area called the North Corridor, said street beginning at CSAH 3 northwest of the City, thèn proceeding easterly around the north side of St. Joseph, and terminating at the St. Cloud city limits; and ' Whereas, this proposed corridor is part of the St. Cloud Metropolitan Area's 2025 Financially Unconstrained Transportation Plan; and Whereas, development currently taking place on the north side of St. Joseph has reached the area proposed for this route; and Whereas, it is essential that a suitable corridor be preserved for this east-west collector street so that continued development does not preclude a suitable location for corridor right of way; and . Whereas, a corridor development study will include a location study, environmental review, and the estabìishment of a final alignment; and Whereas, the City of St. Joseph wishes to preserve right of w~y for the final alignment of this corridor; Now, Therefore, Be It Resolved: 1. That the City of St. Joseph supports and encourages the completion of a corridor development study to establish a finn location for this east-west collector street. 2. That the City requests that Steams County sponsor its application for inclusion of the North Corridor Study in the District 32006 Transportation Improvement Program for 80% federal funding. 3. That the City hereby guarantees the necessary local matching funds for the study. . AFSai 1200 25th Avenue South, P.O. Box 1717, 51. Cloud, MN 56302-1717 320.229.4300 320.229.4301 'FAX architecture . engineering . environmental . transportation . January 6,2003 RE: St. Joseph, MN Mn/Dot State Aid SEHNo. A-STJOE 0103.00 14 Ms. Judy Weyrens Clerk! Administrator City of Saint Joseph 25 College Avenue North P.O. Box 668 Saint Joseph MN 56374-0668 Dear Judy: Enclosed is a partnership contract that Mn/DOT is asking all state aid cities to execute. The contract establishes a relationship betWeen Mn/DOT and the City whereby the City can have M/DOT perform certain services over a 5-year period. In the past, I have worked under similar agreements for plant inspection and laboratory analysis on state and federal-aid projects. Please review the contract and, if you approve, submit it to the City Council for review and approval. I am sending a . copy to Tom Jovanovich for review. Thanks. Sincerely, ß G:It~ City Engineer mdh Enclosure: Mn/DOT Partnership Contract wi Transmittal Letter c: Tom Jovanovich, Rajkowski Hansmeier Ltd, wlenclosure w:\stjoe\orOJ\corr\mndot agreemenlseh letter:.doc . Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer flÎ~nnesota Department ot Transportation ~ ~ - ~ ,,1 . o,~..¥- 395 John Ireland Blvd. St Paul, MN 55155-1899 November 15, 2002 To: City Engineers County Engineers Local Units of Government From: ...,-. Julie Skallman, Assistant Commissioner . .,..--¡ Gy;~tate Aid for Local Transportation ./~{~ . / ~/ / ir 1" Ä""'" ~ t rn ¡""in,.,,,.... ¡=ot<J::Jß ~hard A. Steb1, . ~~~1~tan_ __rr.mL~Å_~_. U " PrOgram Suppon Group GtJ 1 J":es w. Swanson, Assistant COmmiSSio~erl Assistant Chief Engineer U Program DelIvery Group Subject: Mn/DOT Pm-mership Agreement Altacbed to this memo is a partnership agTeemem, which many State Deparunems are using with local . units of ~wvemmem and l\ilnJDOT would like to utilize in tbe future. Tnis af'J"eement emphasizes our ~- - . - - ... continuing efforts to mrrtner with cities. counties and municiDalities. Wnat lbis a£Teement also does is ~.i. ' J.. "-'. assist in ensuring that the services we provide you will continue to be available in the future especially in times of State budget reviews. Tills agreement does not replace any of the inÎormal or formal agreements in place (tech memo, verbal agreements between a district and county, etc.) that l'v1nJDOT enters into with your organization, but allows us to have funds reimbursed directly back to the office/disù"ictS who are performing the work~ Stamte 174.02 allows/facilitates districts and offices to be reimbursed directly into their accounts, rather than the Trunk Highway Funà., Íor providing services. Our intent is to bave the most jnfonnal process possible in place for stond<rrd fee for service ~~ee!!lems. Tne partnership agreement is intended to include all the services that may be provided by Mn/DOT (see attachment) and your organization without the need for many separate agreements. The agreement would extend Íor a five-year period beginning January L 2003. Tne Office Director and/or District Engineer, as weil as the local governmental agency, will have the authority to use it at their discretion. Mn/DOT's Fmance Division will be responsible for ensuri..ng monies are documented and appropriate budgets reimbursed. C: Nelrae Succio Richard Swanson Mary Prescott Randy Halvorson Dave Munro District Engineers I~~©~OW~~ Manband N ookala Jerry Holland Office Directors . I L·I NOV 25 2002 Attachments I i.--sJ~5._ '"'HnR' r, , 'r",' . '··N~RICKSON I ~ l~)~ ~!, ì:l-llu. I J Ht, u, SAINT CLûUD, M~J ¡ ---.-! Mn/DOT Contract No. CFMS Contract No. . STATE OF MINNESOTA PARTNERSHIP CONTRACT This contract is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and the City of S1. Joseph ("Local Government Unit"). Recitals Pursuant to Minnesota Statutes §471.59, subdivision 1, two or more governmental units may enter into an agreement to cooperatively exercise any power common to the contracting parties, and one of the participating governmental units may exercise one of its powers on behalf of the other governmental units; and Pursuant to Minnesota Statutes § 174.02, subdivision 6, the Commissioner of Transportation may enter into agreements with other governmental or non-governmental entities forresearch and experimentation, for sharing facilities, equipment, staff, data or other means of providing transportation related services; or for other cooperative programs that promote efficiencies in providing governmental services or that further develop innovation in transportation for the benefit of the citizens of Minnesota; and The State, through its "Program Support" and "Program Delivery" Groups, offers a variety of transportation- related technical assistance and support services to other governmental units on a fee-for-service basis; and . The Local Government Unit desires that the State providè transportation-related te~hnical assistance and support. The State is willing to provide such support, upon request and subject to the terms and conditions contained in this contract. - Contract 1 Term of Contract 1.1 Effectivedate: This contract is effective on the date the State obtains all required signatures under Minnesota Statutes § 16C.05, subdivision 2. 1.2 Expiration date: This contract will expire five years from its effective date, unless terminated earlier pursuant to Article 10. 1.3 Survival of Terms: The following clauses survive the expiration or cancellation of this contract: 6. Liability; 7. State Audits; 8. Government Data Practices; and 9. Governing Law, Jurisdiction, and Venue. 2 Duties of the Parties 2.1 The Local Government Unit may request that the State perform any of the services shown on Exhibit A, "Available Services". The Local Government unit may also request that the State perform transportation- related services other than those shown· on Exhibit A. 2.1.1 The Local GoverninentUnit must submit a brief written request for any services to the State. The request may be in the form of a letter, memorandum or purchase order and may be . transmitted by fax or e-mail. A request may be made via telephone, but will not considered accepted unless acknowledged in writing by the State. The request must include sufficient detail on the scope of work to be performed to afford State the opportunity to assess the resources necessary to accomplish the work and develop a cost estimate. Rev. (12/00) Page 1 MnJDOT Contract No. CFMS Contract No. · 2.2 Upon receipt of a written request from the Local Government Unit, the State will evaluate the request and promptly infonn the Local Government Unit if the State will perfonn the work, either as submitted or with modifications. If accepting the work, the State will identify a project manager for the work to be performed. Any work assignment accepted by the State pursuant to this contract is subject to all tenns and conditions of this contract. 2.3 After the State accepts a work assignment, the State will promptly perfonn the work in a professional manner and in accordance with generally accepted government standards. If the Local Government Unit deems that the work is not proceeding in a satisfactory manner, the Local Government Unit will bring such concerns to the State's Project Manager in charge of the particular project. The Parties will endeavor to resolve any disputes concerning work under this contract in the most infonnal and cost-effective manner reasonably available. 3 Consideration and Payment 3.1 Payment Basis. The State may, at its option, charge the Local Government Unit on either a lump-sum or actual cost basis for performance of the work. · 3.2 Actual Cost Basis. Unless a lump sum or other payment arrangement is agreed upon, all work perfonned by the State will be billed on an actual cost basis. For work performed upon an actual cost basis, the State will provide a report showing the actual cost of the services perfonned by the State under this contract. The State's "Actual Cost" will consist of all of the following elements: (1) The actual cost of any materials provided by the State; and (2) Travel expenses reasonably and necessarily incurred by the State in the perfonnance of the work. Such travel expenses will be subject to the limitations contained in the "Minnesota Department of Transportation Travel Regulations" in effect at the time the work is performed; and (3) Labor costs incurred by the State in performance of the work. Such labor costs will consist of: (a) The actual hourly wage or salary of State personnel for time spent working on the project; and (b) Labor and overhead additive, at a rate to be determined annually by the appropriate State Financial/Accounting Officer. Labor additive will include fringe benefits, holiday and vacation pay, and applicable workers compensation and payroll tax expenses. (4) Equipment costs incurred by the State in the performance of the work. Such cost will consist of: (a) The hourly rental rate of the equipment; and (b) Fuel and other direct operational costs not included in the equipment rental rate. 3.3 Payment · (A) The State will invoice the Local Government Unit upon completion of the services, or at regular intervals not more than once monthly as agreed upon by the parties: Re\', (12/00) Page 2 MnfDOT Contract No. . CFMS Contract No. (B) The Local Government Unit will promptly pay the invoice(s) submitted by the State. Payment must be remitted to the address below: Minnesota Department of Transportation Attn: Cash Accounting RE: MN/DOT CONTRACT NUMBER· (include the "MnlDOT contract number" shown on this agreement) Mailstop 215 395 John Ireland Blvd. St. Paul, MN 55155 IMPORTANT: THE REMITTANCE MUST INCLUDE THE "MnlDOT CONTRACT NUMBER" 4 Authorized Representatives 4.1 State's Authorized Representative. The State's Authorized Representative for the administration of this contract is Richard Stehr, Assistant Commissioner or his/her successor. 4.2 Local Government Unit's Authorized Representative. The Local Government Unit's Authorized Representative for the administration of this contract is The Local Government Unit's Engineer for technical matters, and the Local Government Unit's Administrator or Auditor for fina.ncial matters. . Assignment, Amendments, Waiver, and Contract Complete 5.1 Assignment. Neither party. may assign or transfer any rights or obligations under this contract without a written Assignment Agreement, executed and approved by the same parties who executed and approved this contract, or their suècessors in office. 5.2 Amendments. Any amendment to this contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. ·5.3 Waiver. If the State fails to enforce any provision of this contract, that failure does not waive the provision or the State's right to subsequently enforce it. 5.4 Contract Complete. This contract contains all negotiations and agreements between the State and the Local' Government Unit. No other understarìding regarding this contract, whether written or oral, may be used to bind either party. 6 Liability Each party will be solely responsible for its own acts and omissions in connection with or related to this contract. The liability of the State is governed by Minnesota Statutes §3~736 and other applicable law. The liability of the Local Government Unit is governed by Minnesota Statutes chapter 466 and other applicable law. Each party will be solely responsible for its own employees for any workers compensation claims. As anydeliverables, including 'plans and documents, produced by the State pursuant to this contract may be incorporated into larger projects of which the State may not be aware, the State expressly disclaims any liability for the use of such deliverables and the results thereof. 7 State Audits . Under Minnesota Statutes § 16C.05, subd. 5, the Local Government Unit's books, records, documents, and accounting procedures and practices relevant to this contract are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, fora minimum of six years from the expiration date of-this contract. Rev. (12/00) Page 3 MnJDOT Contract No. CThIS Contract No. g Government Data Practices . The Local Government Unit and the State must comply with the Minnesota Government Data Practices AC4 Minnesota Statutes Chapter 13, as it applies to all data provided to or by the parties under this contract The Act provides, inter alia, disclosure and non-disclosure provision for various types and classifications of data provided to or by the State or the Local Government Unit. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either the Local Government Unit or the State. 9 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this contract. Venue for all legal proceedings arising out of this contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 10 Termination 10.1 Tennination by the State. The State may cancel this contract at any time, with or without cause, upon 30 days' written notice to the Local Government Unit. Upon termination, the State will be entitled to payment, detennined on a pro rata basis, for services satisfactorily performed. 10.2 Tennination by the State for Insufficient Funding. Tne State may immediately terminate this contract if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding or staffing levels cannot be continued at a level sufficient to allow for the provision of the services covered here. Termination must be by written or fax notice to the Local Government pnit. The State will be entitled to payment, detennined on a ~ro rata basis, for services s~tisfactorily performed to the eff:c~ve date of sU:h termin~tio~. Th.e ~tate will not be . liable for any damages sustamed by the Local Government'Umt as a result ot the termmatIon of this contract by the State. 10.3 Termination by the Local Government Unit for Insufficient ~unding. The Local Government Unit may immediately terminate this contract if it does not obtmn funding from its governing body, or other funcling source, or if funding cannot be continued at a level sufficient to provide for payment for the services covered here. Upon such tennination, the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily perfonned to the effective date of such tenrunation. 11 Additional Provisions 11.1 Exhibit A is attacbed and incorporated into this contract. 11.2 The parties intend that the services provided under this contract will not be construed as an interchange of employees subject to Minnesota Statutes § 15.51, et. seq. If the provision of the services under this contract is deemed to be subject to :Minnesota Statutes §15.51, et. seq., and any provision in this contract is detennined to conrliet with such statute, then the statute will control to the extent of any such conflict. . Rev. (I 2/00) Page 4 MnlDOT Contract No. CFMS Contract No. . DEPARTMENT OF TRANSPORTATION By: (with delegated authority) Title: Date: LOCAL GOVERN1VIENT UNIT MnlDOT CONTRACT MANAGEMENT The Local Government Unit certifies that the appropriate person(s) have executed the contract as . By: required by applicable anicles, bylaws, resolutions, or ordinances. By: Date: Title: ,e: By: Title: Date: . Rev. (12/00) Page 5 Exhibit A . A vailable Services Following are examples of services available from MnlDOT pursuant to this agreement, and other services may be available upon request. Note that this agreement cannot be used for the construction of joint facilities, nor does it replace the "Municipal Agreement" process for cooperative construction programs. Maintenance · Pavement striping Bridge Construction/Maintenance Services including: · Bridge load ratings · Bridge inspections · Hydraulic data system support/management Standards, Research and Governance services including: · Bridge standards and specifications development · J3ridge research · Bridge construction, maintenance and hydraulic training . Bridge Construction and Maintenance Services including: · Construction planning and programming · Construction support · Steel fabrication services · Maintenance assistance Bridge Design Services including: · Preliminary bridge studies and plans · Final bridge designs and plans · Bridge construction estimating · Hydraulic structure recommendations · Consultant management Land Management · Appraisal services · Legal Services · Eminent domain support · Legal descriptions · Geodetic surveying · Photogrammetric Mapping .. Platting . · Direct Purchase . . Electronic Communications . . Electronic and telecommunications system design, installation and maintenance servIces Materials · Pavement condition data · Materials testing · Box culvert inspection · Pre-stress beams for county and city bridges . . . Partnership scope DM.doc AOL.COM I Message View Page 1 of 1 · Subj: Speed Limits Date: 1/14/2003 12:48:19 PM Eastern Standard Time From: jbettendorf@sehinc.com To: jweyrens 1 @ao1.com Cc: aschª-ffer@~~bjnc.com, tlli1jice~sehinc.com, swÎndinßlmld.@sebinc.com Sent from the Internet (Details) Pete is right! The speed limit in the Industrial Park is 55 miles per hour by state statute until it becomes an urban district where structures are no more than 100 feet apart for 1/4 mile or more. We should probably ask Mn/DOT for a speed study to see if we can get the speed limit dropped to, say 40 mph. Ask Pete what he thinks is the right number and then let's discuss. Thanks! Joseph R. Bettendorf, P. E. , Principal SEH - St. Cloud 320.229.4346 · · http://webmai1.ao1.comlfmsgview .adp?folder=SUSCT1 g=&uid=S73 8112 1/14/2003 Department of o Commissioner o Labor Relations! o Diversity Total Compensation 'X~ Employee o Communications o Strategic Staffing o Government Relations o Information Systems o Administrative SelVices o SEMA4/WARE ~ R'"~. Relations 200 Centennial Office Building 658 Cedar Street ~~ State of Minnesota: St. Paul, MN 55155-1603 651.297.1184 Opening Worlds of Possibilities! TTY651.282.2699 www.doer.state.mn.us DATE: November 15,2002 TO: Local Government Officials City Clerk, Administrator or Manager Superintendent of Schools County Personnel Director or Auditor FROM: Faith Zwemke ~~~ Pay Equity Coordinator PHONE: (651) 296-2653 RE: PAY EQUITY REPORT FORMS . Thank: you for your previous cooperation in meeting requirements to comply with the 1984 Local Government Pay Equity Act. As you know, your jurisdiction was found to be in compliance bªsed 'on yout2000 report~ and now your next report is due January 31, 2003. This report must show data in place as of December 31, 2002. This packet contains the material you will need to file your 2003 Pay Equity Implementation Report. (Only one-third of all jurisdictions are reporting in 2003, so your neighboring jurisdictions may have other reporting dates.) This report is required by the Local Government Pay Equity Act, M.S. 471.991-471.999 and Minnesota Rules, Chapter 3920. The material enclosed is: · Pay Implementation Report Fonn · Notice - 2003 Pay Equity Report · Checklist to A void Common Reporting Errors In previous years, we have included the "Guide to Understanding Pay Equity Compliance & Computer Reports" and the "Instructions for Completing Pay Equity Implementation Report." If you do not have a copy of the guide or the instructions from previous years, they can be found on DOER's webpage at www.doer.state.mn.us/Lr-peqtv/Resource.htm. If you are unable to download either the Guide or the Instructions or do not have access to the Internet, please contact Ann Maile at 651-296-2516 so materials can be sent to you. . Proud Member of the Human Resource Directors Partnership and the Alliance for Cooperation and Collaboration in Employment and State Service 'Making a Positive Impact on State Managers and Employees-for the Benefit of All Minnesotans" November 15, 2002 Page 2 . Please mail or hand deliver your report to the Department of Employee Relations on or before January 31,2003. Any reports not postmarked or received by DOER on or before that date will be found out of compliance. There are no provisions in the law forany exceptions to the deadline. When the review of your report is complete, you will receive a notice infoTITIing you whether your jurisdiction is "in compliance" or "out of compliance." Although most notices are sent out in the spring and summer, it takes most of the year to review all the reports so some jurisdictions may not receive a notice until near the end of2003. Please be assured that you will be infoTITIed promptly when the review is complete, and no penalties or other negative consequences will occur before you receive that notice. Jurisdictions receiving an "out of compliance" notice will have an opportunity to make adjustments and come into compliance. However, any jurisdiction which does not come into compliance within the time allotted by DOER to make adjustments will receive a second "out of compliance" notice and will be subject to a penalty. The penalty is a 5 percent reduction in state aid payments or $100 per day, whichever is greater. The guide and instructions warrant careful reading as they contain answers to many questions commonly asked about the program. If after downloading the materials you still have a question, please contact me. If you are hearing impaired or deaf, please call our Telecommunications for . the Deaf (TTY) line at (651) 297-2003. Please be patient if you call us and receive a recorded message. We will respond as soon as possible. Enclosures payequitlgeneral/M-Pay Equity Report Forms . Pay Equity Implementation Report Send completed report to: For Department Use Only . Pay Equity Coordinator Department of Employee Relations I I Postmark Date of Report 200 Centennial Building 658 Cedar Street I I Jurisdiction ID Number St. Paul, MN 55155·1603 (651) 296-2653 (Voice) (651) 297-2003 (TTY) c Name of Jurisdiction 0 .;¡ c .2 0 D City D County D School D Other: "CS.- 1/1'" ._ ca .. u =; Address City State Zip. .., .- ... .. c cs: œ ~:E Contact Person ca 11. ) ( ) o The job evaluation system used measured skill, effort, " No salary ranges/performance differences responsibility and working conditions and the same system was used for all classes of employees. Check the system D Check here if both of the following apply; otherwise, used: leave blank. a. Jurisdiction does not have a salary range for any job D State Job Match class D Designed Own (specify) b. Upon request, jurisdiction will supply documentation showing that inequities between male and female c classes are due to performance differences. 0 D Consultant's System (specify) Note: Do not include any documentation regarding ',þ: performance with this form. ca D Other (specify) u o An official notice has been posted at . @ Health insurance benefits for male and female classes of - (prominent location) ca comparable value have been evaluated and: informing employees that the Pay Equity Implementation .¡:; ;; D There is no difference and female classes are not at a Report has been filed and is available to employees upon .... request. A copy of the notice has been sent to each 0 disadvantage exclusive representative, if any, and also to the public library. å:i o There is a difference and the maximum salaries reported The report was approved by: t: include the monthly amount paid by the employer for ca Do health insurance. (governing body) C) Information in this report is complete and accurate. Ð The report includes all classes of employees over which the ~hæfe~cmdofficŒ~pnnV jurisdiction has final budgetary approval authority. (chief elected official, signature) (title) (date) ">œ Result from Salary Range Worksheet (J .. =... ~.!!! c = % is the result of average years to salary range maximum for male classes divided by the cacaca~ 11.0(1: average years to salary range maximum for female classes. ' .. Results from Exceptional Service Pay Worksheet - :q 'ãì ..~~cau Q .2 ~ ~¡ D 20% or less of male classes receive ESP. ~~A.·¡;E caf¡f¡~,f .- c ~ % is the result of the percentage of female classes receiving ESP divided by the percentage of t: 0 II) G)..IA. 1/)- male classes receivin ESP. w-= ca 0 $ is the annual payroll for the calendar year just ended December 31. t.... ca 0 ¡;- 11.~11. (Part F on Back) -;; = ~ I - t·~.~ u t o....! ð~ 4IÞ ~ :.>1 ~ :- '~I - >- 0 i::1 I :;t: ~! 51 '" I - æ 0 ~, - ~ -::EI :.> 8 olE ~ ~ I "':;:: ¡;:1 e::: T-, :: - ~! I v 'x 5 ë;i x ~ ::E <1:1 < ~ ~ ~ w ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ E >-> "':;:: d r: - .~ g ~! 2 ~ ::E <1:1 >'Ú;>-, ~~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 5 ~ £ ..c:.- ~ ..c: .. t_~ M "t:_ 0 ~ 0 = ~ oEõ UU-:':1 ~ ~~..c: ~E~j ~ S 8£~ ~>n.~! ~ .- c.. C":::I '-'I OJ") ....., ,0 .£ ''::; - Q..::¿ ~ V) ~ -"'- E....c: . e . .. '" 0 0 01 z _ c w~~ ::E .£ ~ ~ ~ '" ~ ~1 ~ ~ ^ ~ ~~1 - ci5 ~ I ~ ....,.>-> -~ 0 . - w-..,.· '';:; - U . .c::! .~ Ö "" .. ~ .~ ~ ~ 5 .~ 8 y: ¡... ~ ~ E ~ 0 EI g ~ ....... 0-~ >'00 ~ g u ("... ~ ~ .£ .: ~ IX ~ ~ 5~Et ~ ~ <: .": - Z .,., V> <= Q... -....I c... - ~ ._ - "" :.> - or; '5 ~ ~ ~ Iii ~ ~ £1 ë; .8 ::::: ::::E ~I I .. 7 -' t: 0 u Z '" '- w I I - ~ :=; i g. Ñ _ v:; ::: - I ~ ~ o u .::: e::: ~ :.> 2 ~ I B 2 'I <= c.. , v. E ! n ,,' I E ~ I ..... 0 ~- I V. ü '5è i >- t.... I - ~'-' I ~ ~~ ¡ ~ ~o \ .~ ~ ~~ i < ~ :5 <6"':' . ¡ u ~ ~~ ¡ ~ E ~~ .9 I ê ~ V) V) .~! _ N 'SS ~ II ~ ~Eë ~ -- ~ ~¡ -a v; - v........ _I ~ C ~ _ 2 V)~ ;:1 ; Ë .g ! ~ ¡ :g 2 ~; . " . 3 B g I ~ I :s ~ ~: - N ~¡ ~ \r. ~ r...: C;¿ d - = ~ :: :! ~ ::: E: 2 0' . Checklist to A void Common Reporting Errors 1. The governing bodyhas approved the report and the chief elected official's signature is on - the front page of the report. (Page 2 of Instructions) 2. The question on the front page regarding the type of job evaluation system used, has been - answered. (Page 1 of Instructions) - 3. The question on the front page regarding health insurance has been answered. (Page 1 and pages 7 -9 of Instructions) 4. All salaries are reported as full time monthly equivalents. Hourly wages have been - multiplied by 173.3 in the case of hourly and/or part-time employees. Annual salaries for full time employees have been divided by the number of months worked. (Pages 4 & 5 of Instructions) - 5. Column J for exceptional service pay is blank because there is no longevity or performance plan or no one in the class is actually receiving it and has a wage higher than the amount in . column G. .or The word "longevity" or the word "performance" is written in because at least one person in that class is actually receiving pay under a longevity or performance plan that puts his/her wages above the maximum salary reported in column G. (Page 6 of Instructions) 6. The number of years of service an employee has been in the class is reported in column I - because no salary ranges or steps exist. or Column I is blank because a salary range or steps exist for the class. (Page 6 of Instructions) 7. Everyone on the report works at least an average of 14 hours per week and 67 days per year - (100 days for students y. Anyone who works less than that and elected officials have correctly not been put on the report. (Page 3 of Instructions) 8. Vacant classes are either not reported or they are on the report because someone was in the - class during the past 12 months and those employees are accounted for in columns Band/or - C. (Page 3 of Instructions) - payequit/generallChecklist to Avoid Common Reporting Errors Posting date: .~ Jurisdiction Name: II NOTICE 2003 Pay Equity Report This jurisdiction is submitting a pay equity implementation report to the Minnesota Department of Employee Relations as required by the Local Government Pay Equity Act, Minnesota Statutes 471.991 to 471.999. The report must be submitted to the department by January 31, 2003. The report is public data under the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. That means that the report is available to anyone requesting this information. . This notice is being sent to all union representatives (if any) in this jurisdiction. In addition, this notice must remain posted in a prominent location for at least 90 days from the date the report was submitted. For more information about this jurisdiction's pay equity program, or to request a copy of the implementation report, please contact: (local contact person's name, address, telephone) For more information about the state pay equity law, you may contact: Pay Equity Coordinator Minnesota Department of Employee Relations . Second Floor, Centennial Office Building 658 Cedar Street S1. Paul, MN 55155-1603 payequitlgeneralllnstructions for Completing Pay Equity Page 14 CITY O·F ROCKVILLE P.O. Box 93 . 209 Broadway Street East . Rockville. Minnesota 56369 (320) 251-5836 . FAX (]20) 240-9620 . ROCKVILLE CITY AGENDA INTERIM GOVT STEARNS COUNTY MUNICIPAL LEAGUE MEETING MAYOR TUESDA Y, JANUARY 21 2003 ROGER SCHMIDT 293,5592 CITY CELL 8:00 P.M. 252,5451 HOME PAYNESVILLE CITY HALL COUNCILORS 221 WASHBURNE AVENUE TIM HERZOG 253·564 7 CELL TOM HOEFERLlN 1. Call To Order - Roll Call by Sign In 253-7038 HOME ED HUNSTlGER 252-4650 HOME 2. Approval of Minutes - October 15, 2002 IRENE KARLS 252·5681 HOME JOHN KOERBER 3. Treasurer's Report 252-{)499 HOME a) Current Checking Account Balance LLOYD LOMMEL I b) List of Bills 253-2247 HOME I c) Paid Memberships - Final 2002 BONNIE RING I 252-5105 HOME . VINCE SCHAEFER 4. Committee Reports 253-1499 HOME a) Water Advisory Board (Appointment Needed) DON SIMON 252.ßOOO HOME b) Feedlot Advisory Board (Appointment Needed) GREG SIMONES c) Region 7W - Joe Bettendort SEH 259,8503 HOME RANDY VOLKMUìH 5. Old Business 240-6889 HOME CITY STAFF 6. New Business JULIE ZIMMERMAN CLERKfTREASURER a) Jeff Johnson - Assistant Stearns County Assessor 251-5838 City Hall Fax 240.9620 1. Tax System Changes AUDREY SCHAEFER 2. Green Acre Law DEPUTY CLK/ADMIN ASST 3. Computer Aided Mass Appraisal Demonstration 251-5838 City Han Fax 240-9620 b) Legislative Update - Tom Thelen - League of MN Cities c) Update by Entity d) Schedule meetings for 2003 7. Adjourn *City Clerk - please provide copies of agenda/minutes to councilors Remember - this is your chance to share your views with your . peers and the County Board members. "Rockville City is an equal opportunity provider and employer. . · MINUTES OF A REGULAR STEARNS COUNTY MUNICIPAL LEAGUE MEETING HELD TUESDAY, OCTOBER 15, 2002 -JOHN CLARK ELEMENTARY MEDIA CENTER - ROCKVILLE The meeting was called to order by Chairperson Vince Schaefer. Roll Call was taken by sign in and the following members were found to be present: Jeff Johnson - Asst. County Assessor, Randy Schreifels - County AuditorlTreasurer, Don Otte, Mark Sakry, & Rose Arnold - Steams County Commissioners, Mayor Roger Schmidt, Julie Zimmerman, Vince Schaefer, & Rena Weber -Rockville, Mayor Paul Theisen & Coralee Fox - Sa uk Centre, Joe Bettendorf - SEH Engineers, Jim Knoblach - State Representative District 15A, Earl Danzeisen - Cold Spring, Mayor Jeff Thompson - Paynesville, Nancy Larson -MAOSC, Mayor Carla Schaefer & Paul Ringsmuth - Waite Park, Lynn Schurmann - Candidate, and Mike Slavik - Candidate. APPROVAL OF MINUTES - Motion by Member Earl Danzeisen, second by Member Paul Theisen, to approve the minutes of 5/21/02 as presented. Motion carried unanimously. TREASURER'S REPORT - Treasurer Jeff Thompson reported on the following: CURRENT BALANCE $1794.30 LlSTOF BILLS: City of Rockville - Stamps, copies, etc. 120.20 Rena Weber - Secretarial fee 25.00 Motion by Member Paul Theisen, second by Member Carla Schaefer to approve the Treasurer's Report as presented. Motion carried unanimously. Discussion was held regarding the number of paid up memberships being two less than 2001. Motion by Member Paul Theisen, second by Member Earl Danzeisen, to approve sending out a reminder notice to the remaining cities that are unpaid. Motion carried unanimously. · CHAIRPERSON REPORT - Vince Schaefer voiced his heartfelt thanks to Rose Arnold for her years of service to the County. Rose Arnold thanked all present for their contributions and stated she enjoyed working with us. It was reported that a going away party will be held for Rose Arnold on 11/14/02 - River Station in Richmond. - OLD BUSINESS - TAX ABATEMENT PROCESS - Commissioner Mark Sakry reported the County has received its first request for tax abatement from the St. Cloud Centre Square Parking Ramp. The County has determined that projects to be considered need to have significant county-wide impact. The plan further identifies two economies with the County: the St. Cloud Urban Area and Western Stearns County. Guidelines for Western Steams County are different than those of the St. Cloud Urban Area. Commissioner Sakry indicated the S1. Cloud Centre Square Parking Ramp is being considered because it is a government project, not a business. COMMITTEE REPORTS: WATER ADVISORY BOARD - Member Earl Danzeisen reported they are working on a 5-year plan, but have not received lake study results from S1. Cloud State University as of yet. Earl also reported the contract would not be renewed with SCSU in 2003 and Stearns County will instead contract with Aaron Meyer to do the testing. The 5-year plan is expected to be approved and will be available from Stearns County Environmental Services. Contact Susan Maguire (1-800-450-0852) for a copy. Earl Danzeisen stated he will attend the November meeting, but would like to be replaced in January. It was determined this would be placed on the agenda for the next meeting. FEEDLOT ADVISORY BOARD - Member Vince Schaefer reported there is nothing to report and that the County must have done a gooQ job on drafting the ordinance since there are no controversial issues. Vince indicated the Advisory Baord only looks at CUP'S or Variances of which there have not been many. Discussion was held regarding some changes to the ordinance whereby a buffer zone needs to be · provided. It was also reported that it is unclear how far a manure pit should be from neighbors and an ordinance amendment may be in order. Commissioner Mark Sakry reported that partnerships have been established with Township officials · and Stearns County Planning/Zoning Board, which may have resolved issues before they became problems. Updated setback standards on gravel pits and generator windmills need to be addressed. ELECTION UPDATE - Randy Schreifels - County Auditorffreasurer reported that programming should be completed by the following week and election supplies can be picked up on1 0/28/02. Randy also informed the members that more people would be entering in results the night of the general election so information should be made available sooner ASSESSOR'S UPDATE - Jeff Johnson - Assistant County Assessor was present at the meeting to inform members of the following: a) Green Acres laws will be implemented, but they need more input from property owners (farmers) on the 2003 assessment. Benefits of the program will ease the burden of taxes on farms as it is based on recent sales. b) This Old Home program is scheduled to end in 2003 and cities are still calling inquiring about it. c) County web-site is updated quarterly as a way to educate the public about the tax system. Jeff indicated he would be available to talk to SCML about changes to the tax system and also the Computer Aided Mass Appraisal program currently in place. Member Earl Danzeisen questioned if Stearns County ever approved the zoning map for Wakefield Township and the City of Cold Spring. Earl stated there was confusion in what the City of Cold Spring planned for annexation and what the final map showed for planned expansion. Commissioner Mark Sakry urged cities and townships to work together on such issues. Member Danzeisen expressed concern that 5-acre lots are approved within a certain distance of city limits and it is too costly to extend water/sewer services to these areas. Commissioner Sakry stated "ghost platting" should be used showing where potential lots could be added in the future. Member Paul Ringsmuth reminded all that cities cannot assess more than the benefit realized. REGION 7W UPDATE - Joe Bettendorf - SEH Engineer reported on the following: · a) Surplus Funds,- The TAC is working to develop a policy for use of surplus funds generated when projects come in under the estimate, or when a project is moved back a program year b) STIP Process - The-5TIP, which includes projects for years 2003, 2004 & 2005, has been submitted to the feds for approval. c) Long Range Plan - The ATP is working on a long-range plan to determine the best way to invest our resources. d) APO Federal Boundary - The APO presented a proposed expansion of its urban planning boundary to the Area Transportation Partnership's Policy Board. The board rejected the proposed change concerned that the loss of Region 7W planning area to the APO would impact the current funding split. e) Access Management - On July 1 Mn/DOT adopted new guidelines for access management. f) TEA 21 - The current transportation funding legislation ends next September They are expecting that the program will be re-authorized for another 6 years under the name T3. g) New Turnback Policy - With the 2006 program year, the policy for distributing turnback funds will change. Currently, Mn/DOT distributes the money (5% of the gas tax and vehicle registration revenues) statewide on a first come, first served basis. Beginning in 2006, MnlDOT will divide the pot among the districts. Cities will want to get pending turn back agreements in place as soon as possible to secure early funding, h) Federal Funds - The ATP has approved the use of federal funds for right of way and project development studies. The APO will allow this, but Region 7W does not at this time. NEW BUSINESS - CANDIDATE WELCOME - Chairperson Vince Schaefer introduced the following people: a) Jim Knobloch - State Representative District 15A was present to report that Rockville has been added to his area due to redistricting. The budget deficit is of major concern to everyone, Jim · Knobloch stated he does not want to raise taxes, but he could not rule it out. He will consider a gas tax. . b} Mike Slavik - Candidate District 14B - indicated he grew up in Minnesota, went to St. John's University and currently lives in St. Joseph. He is running against Doug Stang and feels that a balanced approach has to be taken to the budget deficit. c} . Vince Schaefer indicated that he is a candidate for District 3 - Stearns County Commissioner. MAOSC UPDATE - Nancy Larson reported on the following: a} 30 million dollars were put in the bonding bill last year for wastewater loans which Governor Ventura vetoed. b) The budget deficit along with new leadership wifl be interesting. Nancy urged all to keep in contact with their legislators on their concerns. c) Annexation law - Nancy indicated that Townships are seeking to change the 11-year-old law once again. LEAGUE OF MINNESOTA CITIES REGIONAL MEETING - Chairperson Vince Schaefer reminded all of the upcoming regional meeting in Watkins on 1117102. UPDATE BY ENTITY - WAITE PARK - Member Paul Ringmuth reported that 3rd Street North will be opened up next Thursday at 2:00 p.m. at which time there will be a ribbon cl!tting ceremony. COLD SPRING - Member Earl Danzeisen reported that everything is at a standstill on improvement projects. The council turned down bids that came in too high and will have to be rebid. SAUK CENTRE - Member Paul Theisen reported they have been busy and need to finish the Home School project first. This is scheduled to begin in the spring of 2003. . PAYNESVILLE - Member Jeff Thompson reported they are working on an aquatic park, they have three people running for city council, and have been awarded the land needed for the airport expansion. Mayor Thompson is starting a community roundtable meeting with Township Officials, Hospital Board members and City Council members. Highway 23 is always an issue and the city is looking for ways to move up the project. ROCKVILLE - Member Roger Schmidt reported that the new city is working on lots of issues. ADJOURNMENT - Motion by Member Thompson, second by Member Paul Ringsmuth, to adjourn the meeting at 9.33 p.m. Motion carried unanimously. Submitted by: Rena Weber-CMC Secretary . ~SeJ MEMORANDUM 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 800.572.0617 320.229.4301 FAX . TO: Jodi Teich, Assistant Highway Engineer, Steams County FROM: Amy Schaffer DATE: January 3, 2003 RE: Liquidated Damages Split - County Road 121, S1. Joseph SEH No. ASTJOE0004 14 I have spoken with Judy Vleyrens who mentioned she has asked you to reevaluate the split of liquidated damages on the above-mentioned project. I agree with her and would like to explain why we feel the split should be modified. The current split is 26.6% City and 73.4% County. We feel a more accurate split would include the entire project costs (including College Avenue). This would make the split 62.3% City and 37.7% County. I believe, since the City is paying the majority of the project costs, they should receive a majority of the damages. . Thank you in advance for considering a modification in the liquidated damages split. Please call me or Judy Weyrens if you have any questions or comments. mdh c: Joe BettendOlf, SEH Judy Weyrens, City of St. Joseph w:\stjoe\~\corr\rrHe¡ch liquiåated damages·OJ0303.do-: . Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Emp~oyej . Overtime and Callouts December 20, 2002 through January 2, 2003 --,- I~'- ,- _>:=:!!i~.......-'- '_ <.<. -~~~~~~'-_-__: . _ _ __~--;~~_,:_..L->~:_ .- .- ___v,__~:~~_,>-'-.-.-.-.- ~1;~:_:,_ __~ 1/1/03 3.00 hrs Holiday Work 12/28/02 2.00 hrs Cover Shift 12/30/02 2.00 hrs Accident 1/2/03 4.50 hrs Department Meeting I~~~~ ~,~, _-:-,t~f!~'Ä'. -' ~::'-~~~,~¿ ',-. - ;-WA__Y~~L_ _ _ -- _-~-: -,~;~,__ _ ,- ~y )~ ~~: : . n, - 12/25/02 2.00 hrs Holiday Work 12/28/02 2.00 hrs Weekend Work 12/29/02 2.00 hrs Weekend Work 12/24/02 2.50 hrs Holiday Work 12/25/02 5.00 hrs Holiday Work 1/1/03 5.00 hrs Holiday Work I-:¿_ 1/2/03 3.50 hrs Department Meeting ì!ffi",.,._ ~F& ..' ,.,.,. .' . ' ,'_. .. . . ',. ~ , 12/21/02 2.00 hrs Weekend Work 12/22/02 2.00 hrs Weekend Work 12/22/02 6.00 hrs Safe & Sober 1."'__"i'8~_1 12/24/02 2.50 hrs Holiday Work . 12/29/02 2.00 hrs Cover Shift 12/20/02 6.00 hrs Safe & Sober 1/1/03 5.00 . hrs Holiday Work 12/21/02 5.50 hrs Safe & Sober 1/2/03 3.00 hrs Department Meeting 12/23/02 2.00 hrs Follow-up 12/25/02 5.00 hrs Holiday Work 12/28/02 2.00 hrs Cover Shift 12/29/02 2.00 hI's Cover Shift 1/2/03 4.00 hrs Department Meeting . CITY OF ST. JOSEPH 01/14/0310:53 AM Page 1 Council Expenditure Monthly Report · Current Period: January 2003 MTD YTD % OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget FUND 101 General DEPART 41110 Council 101 Salaries $16,000.00 $960.00 $960.00 $15,040.00 6.00% 104 Taxable Per Diem $2,000.00 $0.00 $0.00 $2,000.00 0.00% 121 PERA Contribution $800.00 $48.00 $48.00 $752.00 6.00% 122 FICA Contributions $992.00 $59.52 $59.52 $932.48 6.00% 125 Medicare Contributi $232.00 $13.94 $13.94 $218.06 6.01% 151 Worker's Compo In $50.00 $0.00 $0.00 $50.00 0.00% 200 Office Supplies $50.00 $0.00 $0.00 $50.00 0.00% 331 Travel & Conferenc $2,500.00 $0.00 $0.00 $2,500.00 0.00% 361 General Liability In $500.00 $0.00 $0.00 $500.00 0.00% 433 Dues & Subscriptio $9,000.00 $0.00 $0.00 $9,000.00 0.00% DEPART 41110 Council $32,124.00 $1,081.46 $1,081.46 $31,042.54 3.37% DEPART 41120 Legislative Committies 103 Legislative Bodies $5,000.00 $960.00 $960.00 $4,040.00 19.20% 151 Worker's,Comp. In $75.00 $0.00 $0.00 $75.00 0.00% 200 Office Supplies $400.00 $0.00 $0.00 $400.00 0.00% 331 Travel & Conferenc $800.00 $0.00 $0.00 $800.00 0.00% 340 Advertising $1,000.00 $0.00 $0.00 $1,000.00 0.00% 433 Dues & Subscriptio $100.00 $0.00 $0.00 $100.00 0.00% DEPART 41120 Legislative Commit $7,375.00 $960.00 $960.00 $6,415.00 13.02% DEPART 41130 Ordinanca & Proceedings · 210 Operating Supplies $100.00 $0.00 $0.00 $100.00 0.00% 304 Legal Fees $500.00 $0.00 $0.00 $500.00 0.00% 322 Postage $200."00 $0.00 $0.00 $200.00 0.00% 340 Advertising $700.00 $0.00 $0.00 $700.00 0.00% DEPART 41130 Ordinance & Proce $1,500.00 $0.00 $0.00 $1,500.00 0.00% DEPART 41310 Mayor 101 Salaries $7,500.00 $540.00 $540.00 $6,960.00 7.20% 104 Taxable Per Diem $700.00 $0.00 $0.00 $700.00 0.00% 121 PERA Contribution $350.00 $27.00 $27.00 $323.00 7.71% 122 FICA Contributions $425.00 $33.48 $33.48 $391.52 7.88% 125 Medicare Contributi $125.00 $7.83 $7.83 $117.17 6.26% 151 Worker's Compo In $15.00 $0.00 $0.00 $15.00 0.00% 331 Travel & Conferenc $1,200.00 $0.00 $0.00 $1,200.00 0.00% 361 General Liability In $50.00 $0.00 $0.00 $50.00 0.00% 433 Dues & Subscriptio $150.00 $0.00 $0.00 $150.00 0.00% DEPART 41310 Mayor $10,515.00 $608.31 $608.31 $9,906.69 5.79% DEPART 41410 Elections 101 Salaries $8,000.00 $0.00 $0.00 $8,000.00 0.00% 122 FICA Contributions $496.00 $0.00 $0.00 $496.00 0.00% 125 Medicare Contributi $116.00 $0.00 $0.00 $116.00 0.00% 210 Operating Supplies $300.00 $0.00 $0.00 $300.00 0.00% 300 Professional Servic $2,500.00 $1,330.12 $1,330.12 $1,169.88 53.20% 340 Advertising $750.00 $0.00 $0.00 $750.00 0.00% 580 Other Equipment -$4,862.00 $0.00 $0.00 -$4,862.00 0.00% DEPART 41410 Elections $7,300.00 $1,330.12 $1,330.12 $5,969.88 18.22% DEPART 41430 Salaries & Adminstrative · 101 Salaries $87,000.00 $3,664.58 $3.664.58 $83,335.42 4.21% 121 PERA Coniribution $4,558.40 $168.48 $168.48 $4.389.92 3.70% 122 FICA Contributions $5,456.00 $219.89 $219.89 $5,236.11 4.03% 125 Medicare Contributi $1,276.00 $51.42 $51.42 $1,224.58 4.03% 131 Health Insurance $5,000.00 $213.93 $213.93 $4,786.07 4.28% 132 Dental Insurance $1,000.00 $27.12 $27.12 $972.88 2.71% CITY OF ST. JOSEPH 01/14/0310:54 AM Page 2 . Council Expenditure Monthly Report Current Period: January 2003 MTD YTD % OBJ OBJ Descr Exp Balance of Budget 133 Life Insurance $200.00 $6.83 $6.83 $193.17 3.42% 134 Disabilty Insurance $600.00 $53.63 $53.63 $546.37 8.94% 137 Flex Plan Administr $0.00 $16.25 $16.25 -$16.25 0.00% 151 Worker's Compo In $900.00 $0.00 $0.00 $900.00 0.00% 200 Office Supplies $3,600.00 $156.96 $156.96 $3,443.04 4.36% 220 Repair and Maint S $3,500.00 $1,818.18 $1,818.18 $1,681.82 51.95% 240 Small Tool & Minor $500.00 $0.00 $0.00 $500.00 0.00% 300 Professional Servic $700.00 $0.00 $0.00 $700.00 0.00% 321 Telephone $2,500.00 $131.10 $131.10 $2,368.90 5.24% 322 Postage $2,200.00 $143.00 $143.00 $2,057.00 6.50% 331 Travel & Conferenc $3,000.00 $0.00 $0.00 $3,000.00 0.00% 361 General Liability In $1,700.00 $0.00 $0.00 $1,700.00 0.00% 410 Rentals $100.00 $66.00 $66.00 $34.00 66.00% 433 Dues & Subscriptio $400.00 $0.00 $0.00 $400.00 0.00% 435 Books & Pamphlet $250.00 $0.00 $0.00 $250.00 0.00% 570 Office Equipment $1,300.00 $0.00 $0.00 $1.300.00 0.00% 581 Computer Hardwar $3,000.00 $0.00 $0.00 $3,000.00 0.00% DEPART 41430 Salaries & Adminst $128,740.40 $6,737.37 $6,737.37 $122,003.03 5.23% DEPART 41530 Accounting 101 Salaries $36,000.00 $1,251.04 $1,251.04 $34,748.96 3.48% 121 PERA Contribution $1,870.00 $69.18 $69.18 $1,800.82 3.70% 122 FICA Contributions $2,240.00 $71.77 $71.77 $2,168.23 3.20% . 125 Medicare Contributi $525.00 $16.79 $16.79 $508.21 3.20% 131 Health Insurance $6,000.00 $313.43 $313.43 $5,686.57 5.22% 132 Dental Insurance $1,000.00 $41.25 $41 .25 $958.75 4.13% 133 Life Insurance $125.00 $4.67 $4.67 $120.33 3.74% 134 Disabilty Insurance $350.00 $22.06 $22.06 $327.94 6.30% 136 Health Club Premiu $140.00 $0.00 $0.00 $140.00 0.00% 137 Flex Plan Administr $0.00 $8.75 $8.75 -$8.75 0.00% 200 Office Supplies $750.00 $77.53 $77.53 $672.47 10.34% 215 software support $1,500.00 $0.00 $0.00 $1,500.00 0.00% 331 Travel & Conferenc $1,000.00 $0.00 $0.00 $1,000.00 0.00% 340 Advertising $1,100.00 $0.00 $0.00 $1,100.00 0.00% 430 Miscellaneous $250.00 $0.00 $0.00 $250.00 0.00% 433 Dues & Subscriptio $100.00 $0.00 $0.00 $100.00 0.00% DEPART 41530 Accounting $52,950.00 $1,876.47 $1,876.47 $51,073.53 3.54% DEPART 41540 Audit Service 301 Audit & Accounting $9,200.00 $0.00 $0.00 $9,200.00 0.00% DEPART 41540 Audit Service $9,200.00 $0.00 $0.00 $9,200.00 0.00% DEPART 41550 Assessing 101 Salaries $11,500.00 $970.83 $970.83 $10,529.17 8.44% 122 FICA Contributions $806.00 $60.19 $60.19 $745.81 7.47% 125 Medicare Contributi $188.50 $14.08 $14.08 $174.42 7.47% 200 Office Supplies $100.00 $0.00 $0.00 $100.00 0.00% 331 Travel & Conferenc $100.00 $0.00 $0.00 $100.00 0.00% 433 Dues & Subscriptio $300.00 $0.00 $0.00 $300.00 0.00% DEPART 41550 Assessing $12,994.50 $1.045.10 $1,045.10 $11,949.40 8.04% DEPART 41610 City Attorney 304 Legal Fees $15,000.00 $1,570.50 $1,570.50 $13,429.50 10.47% .EPART 41610 City Attorney $15,000.00 $1,570.50 $1,570.50 $13,429.50 10.47% DEPART 41910 Planning and Zonning 300 Professional Servic $0.00 $2,041.51 $2.041.51 -$2,041.51 0.00% 431 Annexation Fee $500.00 $0.00 $0.00 $500.00 0.00% 449 Property Tax Shari $30,000.00 $0.00 $0.00 $30,000.00 0.00% CITY OF ST. JOSEPH 01/14/03 10:54 AM Page :: Council Expenditure Monthly Report . Current Period: January 2003 MTD YTD % OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget 452 St. Wendel Sewer $500.00 $0.00 $0.00 $500.00 0.00% DEPART 41910 Planning and Zonn $31,000.00 $2,041.51 $2,041.51 $28,958.49 6.59% DEPART 41941 Community Center 101 Salaries $2,000.00 $0.00 $0.00 $2,000.00 0.00% 121 PERA Contribution $105.00 $0.00 $0.00 $105.00 0.00% 122 FICA Contributions $125.00 $0.00 $0.00 $125.00 0.00% 125 Medicare Contributi $30.00 $0.00 $0.00 $30.00 0.00% 131 Health Insurance $300.00 $0.00 $0.00 $300.00 0.00% 132 Dental Insurance $50.00 $0.00 $0.00 $50.00 0.00% 133 Life Insurance $10.00 $0.00 $0.00 $10.00 0.00% 134 Disabilty Insurance $16.00 $0.00 $0.00 $16.00 0.00% 210 Operating Supplies $300.00 $0.00 $0.00 $300.00 0.00% 220 Repair and Maint S $1,500.00 $0.00 $0.00 $1,500.00 0.00% 300 Professional Servic $600.00 $0.00 $0.00 $600.00 0.00% 321 Telephone $500.00 $45.81 $45.81 $454.19 9.16% 361 General Liability In $700.00 $0.00 $0.00 $700.00 0.00% 381 Electric Utilities $4,000.00 $255.87 $255.87 $3,744.13 6.40% 383 Gas Utilities $3,000.00 $478.68 $478.68 $2,521.32 15.96% DEPART 41941 Community Center $13,236.00 $780.36 $780.36 $12,455.64 5.90% DEPART 41942 City Offices 210 Operating Supplies $300.00 $0.00 $0.00 $300.00 0.00% 220 Repair and Maint S $7,000.00 $202.94 $202.94 $6,797.06 2.90% . 300 Professional Servic $2,000.00 $410.56 $410.56 $1,589.44 20.53% 361 General Liability In $700.00 $0.00 $0.00 $700.00 0.00% 381 Electric Utilities $8,000.00 $457.92 $457.92 $7,542.08 5.72% 383 Gas Utilities $5,000.00 $409.98 $409.98 54,590.02 8.20% - DEPART 41942 City Offices $23,000.00 $1,481.40 $1,481.40 $21,518.60 6.44% DEPART 41946 Community Sign 230 Repair & Maint $1,300.00 $0.00 $0.00 $1,300.00 0.00% 321 Telephone $0.00 $45.81 $45.81 -545.81 0.00% 381 Electric Utilities $300.00 $0.00 $0.00 5300.00 0.00% 530 Improvements Oth $400.00 $0.00 $0.00 $400.00 0.00% DEPART 41946 Community Sign $2,000.00 $45.81 545.81 $1,954.19 2.29% DEPART 41950 Cable Access 103 Legislative Bodies $6,000.00 $1,100.00 $1,100.00 $4,900.00 18.33% 210 Operating Supplies $500.00 $0.00 $0.00 $500.00 0.00% 230 Repair & Maint $500.00 $0.00 $0.00 $500.00 0.00% 580 Other Equipment $1,200.00 $0.00 $0.00 51,200.00 0.00% DEPART 41950 Cable Access $8,200.00 $1,100.00 $1,100.00 57,100.00 13.41% DEPART 42120 Crime Control & Investigation 101 Salaries $318,125.14 $13,575.40 $13,575.40 $304,549.74 4.27% 102 Reservists $1,000.00 $0.00 $0.00 $1,000.00 0.00% 104 Taxable Per Diem 5300.00 $0.00 50.00 5300.00 0.00% 121 PERA Contribution $28,591.34 51,146.01 51,146.01 527,445.33 4.01% 122 FICA Contributions $1,226.00 $49.11 $49.11 $1,176.89 4.01% 125 Medicare Contributi $4,612.00 $190.92 $190.92 54.421.08 4.14% 131 Health Insurance 531,000.00 51,317.18 51,317.18 529,682.82 4.25% 132 Dental Insurance $4,000.00 $164.43 $ 164.43 $3.835.57 4.11% . 133 Life Insurance $700.00 $29.38 $29.38 5670.62 4.20% 134 Disabilty Insurance $2,150.00 $207.35 $207.35 $1,942.65 9.64% 136 Health Club Premiu $1,100.00 50.00 $0.00 $1,100.00 0.00% 137 Flex Plan Administr 5500.00 $50.00 $50.00 5450.00 10.00% 151 Worker's Compo In $6,700.00 $0.00 $0.00 $6,700.00 0.00% 171 Clothing Allowance $4,500.00 $0.00 $0.00 54,500.00 0.00% CITY OF ST. JOSEPH 01/14/0310:54 AM - Page 4 . Council Expenditure Monthly Report Current Period: January 2003 MTD YTD % OBJ OBJ Descr Budget Balance of 200 Office Supplies $2,000.00 $201.36 $201.36 $1,798.64 10.07% 210 Operating Supplies $3,000.00 $340.36 $340.36 $2,659.64 11.35% 211 AWAIRE Supplies $100.00 $0.00 $0.00 $100.00 0.00% 215 software support $8,000.00 $2,181.82 $2,181.82 $5,818.18 27.27% 220 Repair and Maint S $3,500.00 $0.00 $0.00 $3,500.00 0.00% 240 Small Tool & Minor $500.00 $0.00 $0.00 $500.00 0.00% 300 Professional Servic $1,000.00 $0.00 $0.00 $1,000.00 0.00% 304 Legal Fees $33,600.00 $2,800.00 $2,800.00 $30,800.00 8.33% 307 Community Policin $500.00 $0.00 $0.00 $500.00 0.00% 322 Postage $1,000.00 $175.00 $175.00 $825.00 17.50% 340 Advertising $100.00 $0.00 $0.00 $100.00 0.00% 350 Printing $500.00 $0.00 $0.00 $500.00 0.00% 361 General Liability In $5,300.00 $0.00 $0.00 $5,300.00 0.00% 410 Rentals $0.00 $36.00 $36.00 -$36.00 0.00% 430 Miscellaneous $100.00 $0.00 $0.00 $100.00 0.00% 433 Dues & Subscriptio $1,000.00 $195.00 $195.00 $805.00 19.50% 446 License $500.00 $0.00 $0.00 $500.00 0.00% 570 Office Equipment $600.00 $0.00 $0.00 $600.00 0.00% 580 Other Equipment $2,000.00 $2,463.14 $2,463.14 -$463.14 . 123.16% 581 Computer Hardwar $5,000.00 $0.00 $0.00 $5,000.00 0.00% DEPART 42120 Crime Control & In $472,804.48 $25,122.46 $25,122.46 $447,682.02 5.31% DEPART 42140 Police Training , 210 Operating Supplies $2,000.00 $0.00 $0.00 $2,000.00 0.00% . 300 Professional Servic $1,500.00 $0.00 $0.00 $1,500.00 0.00% 331 Travel & Conferenc $1,500.00 $260.00 $260.00 $1,240.00 17.33% DEPART 42140 Police Training $5,000.00 $260.00 $260.00 $4,740.00 5.20% DEPART 42151 Communication Service 210 Operating Supplies $250.00 $0.00 $0.00 $250.00 0.00% 233 Telephone/Radio R $500.00 $0.00 $0.00 $500.00 0.00% 321 Telephone $6,300.00 $374.09 $374.09 $5,925.91 5.94% 580 Other Equipment $400.00 $0.00 $0.00 $400.00 0.00% DEPART 42151 Communication Se $7,450.00 $374.09 $374.09 $7,075.91 5.02% DEPART 42152 Automotive Services 210 Operating Supplies $100.00 $1,428.68 $1,428.68 -$1,328.68 1428.68% 220 Repair and Maint S $3,000.00 $0.00 $0.00 $3,000.00 0.00% 550 Motor Vehicles $30,000.00 $1,514.35 $1,514.35 $28,485.65 5.05% DEPART 42152 Automotive Servic $33,100.00 $2,943.03 $2,943.03 $30,156.97 8.89% DEPART 42401 Building Inspec. Admistration 200 Office Supplies $200.00 $0.00 $0.00 $200.00 0.00% 304 Legal Fees $200.00 $0.00 $0.00 $200.00 0.00% 311 Inspection Fee $40,000.00 $0.00 $0.00 $40,000.00 0.00% 433 Dues & Subscriptio $100.00 $0.00 $0.00 $100.00 0.00% 438 State Sur Charge $5,000.00 $0.00 $0.00 $5,000.00 0.00% DEPART 42401 Building Inspec. Ad $45,500.00 $0.00 $0.00 $45,500.00 0.00% DEPART 42500 Emergency Siren 230 Repair & Maint $500.00 $0.00 $0.00 $500.00 0.00% 300 Professional Servic $600.00 $0.00 $0.00 $600.00 0.00% . 326 Fire Siren $100.00 $6.28 $6.28 $93.72 6.28% 331 Travel & Conferenc $750.00 $0.00 $0.00 $750.00 0.00% 340 Advertising $100.00 $0.00 $0.00 $100.00 0.00% 580 Other Equipment $1,000.00 $0.00 $0.00 $1,000.00 0.00% DEPART 42500 Emergency Siren $3,050.00 $6.28 $6.28 $3,043.72 0.21% CITY OF ST. JOSEPH 01/14/0310:54 M Page, Council Expenditure Monthly Report . Current Period: January 2003 MTD YTD % OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget DEPART 42610 Signal Lights 386 Street Lighting $500.00 $21.63 $21.63 $478.37 4.33% DEPART 42610 Signal Lights $500.00 $21.63 $21.63 $478.37 4.33% DEPART 42700 Animal Control 210 Operating Supplies $100.00 $0.00 $0.00 $100.00 0.00% 300 Professional Servic $1,000.00 $0.00 $0.00 $1,000.00 0.00% DEPART 42700 Animal Control $1,100.00 $0.00 $0.00 $1,100.00 0.00% DEPART 43120 Street Maintanence 101 Salaries $85,000.00 $2,430.27 $2,430.27 $82,569.73 2.86% 121 PERA Contribution $4,400.00 $122.41 $122.41 $4,277.59 2.78% 122 FICA Contributions $5,300.00 $141.35 $141.35 $5.158.65 2.67% 125 Medicare Contributi $1,232.00 $33.06 $33.06 $1,198.94 2.68% 131 Health Insurance $12,000.00 $395.28 $395.28 $11,604.72 3.29% 132 Dental Insurance $1,200.00 $37.92 $37.92 $1,162.08 3.16% 133 Life Insurance $200.00 $6.01 $6.01 $193.99 3.01% 134 Disabilty Insurance $550.00 $37.79 $37.79 $512.21 6.87% 136 Health Club Premiu $175.00 $0.00 $0.00 $175.00 0.00% 137 Flex Plan Administr $0.00 $8.75 $8.75 -$8.75 0.00% 151 Worker's Compo In $1,500.00 $0.00 $0.00 $1,500.00 0.00% 171 Clothing Allowance $600.00 $47.23 $47.23 $552.77 7.87% 200 Office Supplies $200.00 $20.05 $20.05 $179.95 10.03% . 210 Operating Supplies $7,000.00 $0.00 $0.00 $7,000.00 0.00% 212 Safety Program $1,500.00 $187.50 $187.50 $1,312.50 12.50% 220 Repair and Maint S $7,500.00 $108.96 $108.96 $7,391.04 1.45% 240 Small Tool & Minor $600.00 $0.00 $0.00 $600.00 0.00% 300 Professional Servic $100.00 $0.00 $0.00 $100.00 0.00% 321 Telephone $600.00 $25.05 $25.05 $574.95 4.18% 331 Travel & Conferenc $200.00 $0.00 $0.00 $200.00 0.00% 340 Advertising $150.00 $0.00 $0.00 $150.00 0.00% 361 General Liability In $6,500.00 $0.00 $0.00 $6,500.00 0.00% 381 Electric Utilities $1,400.00 546.70 $46.70 $1,353.30 3.34% 383 Gas Utilities $4,000:00 $289.20 $289.20 $3,710.80 7.23% 384 Refuse Disposal $100.00 $0.00 $0.00 $100.00 0.00% 410 Rentals $1,600.00 $217.34 5217.34 $1,382.66 13.58% 433 Dues & Subscriptio $100.00 $29.16 $29.16 $70.84 29.16% 446 License $200.00 $0.00 $0.00 $200.00 0.00% 520 Buildings & Structu $20,000.00 $0.00 $0.00 520,000.00 0.00% 530 Improvements Oth $4,000.00 $0.00 $0.00 $4,000.00 0.00% 580 Other Equipment $25,000.00 $0.00 50.00 $25,000.00 0.00% DEPART 43120 Street Maintanenc $192,907.00 $4,184.03 $4,184.03 $ 188,722,97 2.17% DEPART 43125 Ice & Snow Removal 101 Salaries $28,100.00 $73.00 $73.00 528,027.00 0.26% 121 PERA Contribution $1,605.00 $4.03 54.03 $1,600.97 0.25% 122 FICA Contributions $1,922.00 $4.45 $4.45 $1,917.55 0.23% 125 Medicare Contributi 5450.00 $1.04 51.04 5448.96 0.23% 131 Health Insurance $3,000.00 $6.17 $6.17 $2,993.83 0.21% 132 Dental Insurance $400.00 50.84 $0.84 $399.16 0.21% 133 Life Insurance 560.00 $0.19 50.19 $59.81 0.32% 134 Disabilty Insurance $150.00 $1.29 $1.29 5148.71 0.86% 136 Health Club Premiu 540.00 $0.00 $0.00 540.00 0.00% 210 Operating Supplies 58,000.00 $0.00 50.00 $8,000.00 0.00% . 220 Repair and Maint S $8,500.00 $0.00 50.00 $8,500.00 0.00% 300 Professional Servic $1,500.00 $0.00 50.00 $1,500.00 0.00% 410 Rentals $4,500.00 $0.00 $0.00 $4,500.00 0.00% 580 Other Equipment 530,000.00 $0.00 $0.00 530,000.00 0.00% CITY OF ST. JOSEPH 01/14/0310:54 AM Page 6 . Council Expenditure Monthly Report Current Period: January 2003 MTD YTD % OBJ OBJ Descr Expense Balance of DEPART 43125 Ice & Snow Remov $88,227.00 $91.01 $91.01 $88,135.99 0.10% DEPART 43131 Engineering Fee 303 Engineering'Fee $20,000.00 $0.00 $0.00 $20,000.00 0.00% DEPART 43131 Engineering Fee $20,000.00 $0.00 $0.00 $20,000.00 0.00% DEPART 43160 Street Lighting 230 Repair & Maint $250.00 $0.00 $0.00 $250.00 0.00% 386 Street Lighting $30,000.00 $1,706.68 $1,706.68 $28,293.32 5.69% 530 Improvements Oth $1,200.00 $0.00 $0.00 $1,200.00 0.00% DEPART 43160 Street Lighting $31,450.00 $1,706.68 $1,706.68 $29,743.32 5.43% DEPART 43220 Street Cleaning 101 Salaries $4,000.00 $727.04 $727.04 $3,272.96 18.18% 121 PERA Contribution $208.00 $40.20 $40.20 $167.80 19.33% 122 FICA Contributions $248.00 $42.37 $42.37 $205.63 17.08% 125 Medicare Contributi $58.00 $9.91 $9.91 $48.09 17.09% 131 Health Insurance $600.åo $232.79 $232.79 $367.21 38.80% 132 Dental Insurance $70.00 $13.26 $13.26 $56.74 18.94% 133 Life Insurance $15.00 $2.20 $2.20 $12.80 14.67% 134 Disabilty Insurance $38.00 $12.12 $12.12 $25.88 31.89% 210 Operating Supplies $3,000.00 $0.00 $0.00 $3,000.00 0.00% . 220 Repair and Maint S $3,000.00 $0.00 $0.00 $3,000.00 0.00% 331 Travel & Conferenc $100.00 $0.00 $0.00 $100.00 0.00% 580 Other Equipment $0.00 $0.00 $2,000.00 0.00% DEPART 43220 Street Cleaning $13,337.00 $1,079.89 $1,079.89 $12,257.11 8.10% DEPART 45120 Participant Recreation 101 Salaries $10,000.00 $0.00 $0.00 $10,000.00 0.00% 122 FICA Contributions $650.00 $0.00 $0.00 $650.00 0.00% 125 Medicare Contributi $145.00 $0.00 $0.00 $145.00 0.00% 151 Worker's Comp. In $100.00 $0.00 $0.00 $100.00 0.00% 210 Operating Supplies $3,000.00 $0.00 $0.00 $3,000.00 0.00% 240 Small Tool & Minor $400.00 $0.00 $0.00 $400.00 0.00% 300 Professional Servic $1,700.00 $0.00 $0.00 $1,700.00 0.00% 330 Transportation $1,000.00 $0.00 $0.00 $1,000.00 0.00% 340 Advertising $100.00 $0.00 $0.00 $100.00 0.00% 361 General Liability In $500.00 $0.00 $0.00 $500.00 0.00% DEPART 45120 Participant Recreat $17,595.00 $0.00 $0.00 $17,595.00 0.00% DEPART 45123 Ball Park and Skating Rink 101 Salaries $2,500.00 $0.00 $0.00 $2,500.00 0.00% 122 FICA Contributions $186.00 $0.00 $0.00 $186.00 0.00% 125 Medicare Contributi $44.00 $0.00 $0.00 $44.00 0.00% 142 Unemploy. Benefit $50.00 $0.00 $0.00 $50.00 0.00% 151 Worker's Compo In $200.00 $0.00 $0.00 $200.00 0.00% 210 Operating Supplies $400.00 $0.00 $0.00 $400.00 0.00% 220 Repair and Maint S $400.00 $0.00 $0.00 $400.00 0.00% 381 Electric Utilities $200.00 $22.38 $22.38 $177.62 11 .19% DEPART 45123 Ball Park and Skati $3,980.00 $22.38 $22.38 $3,957.62 '0.56% .EPART 45201 Maint Shop 210 Operating Supplies $2,200.00 $0.00 $0.00 $2,200.00 0.00% 220 Repair and Maint S $1,100.00 $32.99 $32.99 $1,067.01 3.00% 240 Small Tool & Minor $600.00 $0.00 $0.00 $600.00 0.00% 321 Telephone $1,400.00 $87.99 $87.99 $1,312.01 6.29% 381 Electric Utilities $800.00 $31.13 $31.13 $768.87 3.89% 383 Gas Utilities $2,600.00 $162.00 $162.00 $2,438.00 6.23% CITY OF ST. JOSEPH 01/14/0310:54 AM Page 7 Council Expenditure Monthly Report · Current Period: January 2003 MTD YTD % OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget 410 Rentals $100.00 $0.00 $0.00 $100.00 0.00% 580 Other Equipment $3,000.00 $0.00 $0.00 $3,000.00 0.00% DEPART 45201 Maint Shop $1.1,800.00 $314.11 $314.11 $11,485.89 2.66% DEPART 45202 Park Areas 101 Salaries $48,700.00 $2,440.99 $2,440.99 $46,259.01 5.01% 121 PERA Contribution $2,500.00 $99.54 $99.54 $2,400.46 3.98% 122 FICA Contributions $3,020.00 $142.73 $142.73 $2,877 .27 4.73% 125 Medicare Contributi $706.00 $33.39 $33.39 $672.61 4.73% 131 Health Insurance $4,500.00 $203.12 $203.12 $4,296.88 4.51% 132 Dental Insurance $700.00 $29.60 $29.60 $670.40 4.23% 133 Life Insurance $100.00 $3.94 $3.94 $96.06 3.94% 134 Disabilty Insurance $300.00 $22.26 $22.26 $277.74 7.42% 136 Health Club Premiu $140.00 $0.00 $0.00 $140.00 0.00% 137 Flex Plan Administr $0.00 $16.25 $16.25 -$16.25 0.00% 151 Worker's Compo In $1,300.00 $0.00 $0.00 $1,300.00 0.00% 171 Clothing Allowance $500.00 $47.23 $47.23 $452.77 9.45% 210 Operating Supplies $9,000.00 $20.05 $20.05 $8,979.95 0.22% 212 Safety Program $1,000.00 $187.50 $187.50 $812.50 18.75% 220 Repair and Maint S $7,000.00 $23.26 $23.26 $6,976.74 0.33% 240 Small Tool & Minor $750.00 $0.00 $0.00 $750.00 0.00% 321 Telephone $400.00 $50.12 $50.12 $349.88 12.53% 340 Advertising $100.00 $0.00 $0.00 $100.00 0.00% 361 General Liability In $1,500.00 $0.00 $0.00 $1,500.00 0.00% · 381 Electric Utilities $1,100.00 $55.06 $55.06 $1,044.94 5.01% 384 Refuse Disposal $1,500.00 $0.00 $0.00 $1,500.00 0.00% 415 Other Equipment R $500.00 $0.00 $0.00 $500.00 0.00% 433 Dues & Subscriptio $100.00 $0.00 $0.00 $100.00 0.00% 446 License $75.00 $0.00 $0.00 $75.00 O.DO% 530 Improvements Oth $1,700.00 $0.00 $0.00 $1,700.00 0.00% 540 Heavy Machinery $5,000.00 $0.00 $0.00 $5,000.00 0.00% 580 Other Equipment $5,000.00 $0.00 $0.00 $5,000.00 0.00% DEPART 45202 Park Areas $97,191.00 $3,375.04 $3,375.04 $93,815.96 3.47% DEPART 45203 Park Board 531 Park Development $7,500.00 $0.00 $0.00 $7,500.00 0.00% 532 Tree Fund $1,500.00 $0.00 $0.00 $1,500.00 0.00% 533 Northland Park Dev $1,500.00 $0.00 $0.00 $1,500.00 0.00% DEPART 45203 Park Board $10,500.00 $0.00 $0.00 $10,500.00 0.00% DEPART 46102 Shade Tree Disease Control 210 Operating Supplies $75.00 $0.00 $0.00 $75.00 0.00% 331 Travel & Conferenc $100.00 $0.00 $0.00 $100.00 0.00% DEPART 46102 Shade Tree Dìseas $175.00 $0.00 $0.00 $175.00 0.00% DEPART 49200 Communty Support 361 General Liability In $300.00 $0.00 $0.00 $300.00 0.00% 430 Miscellaneous $3,500.00 $0.00 $0.00 $3,500,00 0.00% DEPART 49200 Communty Suppor $3,800.00 $0.00 $0.00 $3,800.00 0.00% DEPART 49300 Other Financing Uses 432 Team Building $500.00 $0.00 $0.00 $500.00 0.00% DEPART 49300 Other Financing U $500.00 $0.00 $0.00 $500.00 0.00% · DEPART 49305 Fire Protection 300 Professional Servic $59,000.00 $0.00 $0.00 $59,000.00 0.00% DEPART 49305 Fire Protection $59,000.00 $0.00 $0.00 $59,000.00 0.00% CITY OF ST. JOSEPH 01/14/03 10:54 AM Page 8 . Council Expenditure Monthly Report Current Period: January 2003 MTD YTD % OBJ OBJ Descr Budget Balance of Budget UND 101 General $1,474,101.38 $60,159.04 $60,159.04 $1,413,942.34 4.08% UND 105 Fire Fund DEPART 42210 Fire Administration 103 Legislative Bodies $200.00 $0.00 $0.00 $200.00 0.00% 151 Worker's Compo In $4,500.00 $0.00 $0.00 $4,500.00 0.00% 200 Office Supplies $400.00 $0.00 $0.00 $400.00 0.00% 215 software support $600.00 $0.00 $0.00 $600.00 0.00% 220 Repair and Maint S $200.00 $0.00 ~ $0.00 $200.00 0.00% 301 Audit & Accounting $6,000.00 $0.00 $0.00 $6,000.00 0.00% 304 Legal Fees $500.00 $0.00 $0.00 $500.00 0.00% 305 Medical & Dental $2,000.00 $0.00 $0.00 $2,000.00 0.00% 322 Postage $200.00 $0.00 $0.00 $200.00 0.00% 340 Advertising $80.00 $0.00 $0.00 $80.00 0.00% 432 Team Building $800.00 $0.00 $0.00 $800.00 0.00% 446 License $100.00 $0.00 $0.00 $100.00 0.00% 581 Computer Hardwar $1,000.00 $0.00 $0.00 $1,000.00 0.00% 582 Computer Software $250.00 $0.00 $0.00 $250.00 0.00% DEPART 42210 Fire Administration $16,830.00 $0.00 $0.00 $16,830.00 0.00% DEPART 42220 Fire Fighting 101 Salaries $45,000.00 $0.00 $0.00 $45,000.00 0.00% . 122 FICA Contributions $2,800.00 $0.00 $0.00 $2,800.00 0.00% 125 Medicare Contributi $655.00 $0.00 $0.00 $655.00 0.00% 210 Operating Supplies $1,800.00 $0.00 $0.00 $1,800.00 0.00% 211 AWAIRE Supplies $400.00 $0.00 $0.00 $400.00 0.00% 220 Repair and Maint S $1,800.00 $27.66 $27.66 $1,772.34 1.54% 240 Small Tool & Minor $1,000.00 $0.00 $0.00 $1,000.00 0.00% 361 General Liability In $16,000.00 $0.00 $0.00 $16,000.00 0.00% 384 Refuse Disposal $700.00 $50.61 $50.61 $649.39 7.23% 447 State Aid Reimburs $20,000.00 $0.00 $0.00 $20,000.00 0.00% 448 Pension Relief Fire $29,000.00 $0.00 $0.00 $29,000.00 0.00% 580 Other Equipment $20,000.00 $0.00 $0.00 $20,000.00 0.00% 584 Equipment Reserv $10,000.00 $0.00 $0.00 $10,000.00 0.00% 585 Firefighter Equipme $10,000.00 $0.00 $0.00 $10,000.00 0.00% DEPART 42220 Fire Fighting $159,155.00 $78.27 $78.27 $159,076.73 0.05% DEPART 42240 Fire Training 104 Taxable Per Diem $1,500.00 $0.00 $0.00 $1,500.00 0.00% 122 FICA Contributions $95.00 $0.00 $0.00 $95.00 0.00% 125 Medicare Contributi $25.00 $0.00 $0.00 $25.00 0.00% 331 Travel & Conferenc $3,750.00 $0.00 $0.00 $3,750.00 0.00% 433 Dues & Subscriptio $1,000.00 $500.00 $500.00 $500.00 50.00% 443 Personnel Training $5,000.00 $0.00 $0.00 $5,000.00 0.00% DEPART 42240 Fire Training $11,370.00 $500.00 $500.00 $10,870.00 4.40% DEPART 42250 Fire Communications 230 Repair & Maint $500.00 $0.00 $0.00 $500.00 0.00% 321 Telephone $1,000.00 $91.62 $91.62 $908.38 9.16% 580 Other Equipment $1,000.00 $0.00 $0.00 $1,000.00 0.00% DEPART 42250 Fire Communicatio $2,500.00 $91.62 $91.62 $2,408.38 3.66% .PART 42260 Fire Repair Service 220 Repair and Maint S $1,500.00 $0.00 $0.00 $1,500.00 0.00% DEPART 42260 Fire Repair Service $1,500.00 $0.00 $0.00 $1,500.00 0.00% DEPART 42270 Medical Services 210 Operating Supplies $500.00 $26.50 $26.50 $473.50· 5.30% ~ CITY OF ST. JOSEPH 01/14/03 10:54 AM Page 9 Council Expenditure Monthly Report . Current Period: January 2003 MTD YTD % OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget 230 Repair & Maint $500.00 $0.00 $0.00 $500.00 0.00% 580 Other Equipment $500.00 $0.00 $0.00 $500.00 0.00% DEPART 42270 Medical Services $1,500.00 $26.50 $26.50 $1,473.50 1.77% DEPART 42280 Fire Station and Building 220 Repair and Maint S $2,000.00 $88.02 $88.02 $1,911.98 4.40% 300 Professional Servic $600.00 $0.00 $0.00 5600.00 0.00% 381 Electric Utilities $4,500.00 $364.49 $364.49 $4,135.51 8.10% 383 Gas Utilities $5,000.00 $565.58 $565.58 $4,434.42 11.31% 530 Improvements Oth $500.00 $0.00 $0.00 5500.00 0.00% DEPART 42280 Fire Station and Bu $12,600.00 $1,018.09 $1,018.09 $11,581.91 8.08% DEPART 42281 Community Room 210 Operating Supplies $500.00 $0.00 $0.00 $500.00 0.00% 220 Repair and Maint S $3,000.00 $0.00 $0.00 $3,000.00 0.00% 300 Professional Servic $1,000.00 $0.00 $0.00 $1,000.00 0.00% DEPART 42281 Community Room $4,500.00 $0.00 $0.00 $4,500.00 0.00% DEPART 49301 Transfer to other Funds 700 Misc $2,500.00 $0.00 $0.00 $2,500.00 0.00% DEPART 49301 Transfer to other F $2,500.00 $0.00 $0.00 $2,500.00 0.00% FUND 105 Fire Fund $212,455.00 $1,714.48 $1,714.48 $210,740.52 0.81% . FUND 150 Economic Development DEPART 46500 Economic Development Authority 300 Professional Servic $0.00 $1,842.25 $1,842.25 -$1,842.25 0.00% 321 Telephone $0.00 $69.15 $69.15 -$69.15 0.00% DEPART 46500 Economic Develop $0.00 $1,911.40 $1,911.40 -$1,911.40 0.00% FUND 150 Economic Development $0.00 $1,911.40 $1,911.40 -$1,911.40 0.00% FUND 308 '92 Improvement Bonds DEPART 47100 Bond Payment (P & I) 600 Debt Service ~ Prin $15,000.00 $0.00 $0.00 $15,000.00 0.00% 611 Bond Interest $5,713.00 $0.00 $0.00 $5,713.00 0.00% DEPART 47100 Bond Payment (P $20,713.00 $0.00 $0.00 $20,713.00 0.00% FUND 308 '92 Improvement Bonds $20,713.00 $0.00 $0.00 $20,713.00 0.00% FUND 312 East Minnesota - Utility Impro DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $40,000.00 $0.00 $0.00 $40,000.00 0.00% 611 Bond Interest $13,630.00 $0.00 $0.00 $13,630.00 0.00% DEPART 47100 Bond Payment (P $53,630.00 $0.00 $0.00 $53,630.00 0.00% FUND 312 East Minnesota - Utility Impro $53,630.00 $0.00 $0.00 $53,630.00 0.00% FUND 315 '96 East MN Street Improvement DEPART 47100 Bond Payment (P & I) . 600 Debt Service - Prin $80,000.00 $0.00 $0.00 $80,000.00 0.00% 611 Bond Interest $48,425.00 $0.00 $0.00 $48,425.00 0.00% DEPART 47100 Bond Payment (P $128,425.00 $0.00 $0.00 $ 128,425.00 0.00% CITY OF ST. JOSEPH 01/14/03 10:54 AM Page 10 . Council Expenditure Monthly Report Current Period: January 2003 MTD YTD % OBJ OBJ Descr Expense Balance of Budget =UND 315 '96 East MN Street Improvem $128,425.00 $0.00 $0.00 $128,425.00 0.00% =UND 317 Fire Facility, 1997 DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $45,000.00 $0.00 $0.00 $45,000.00 0.00% 611 Bond Interest $55,985.00 $0.00 $0.00 $55,985.00 0.00% DEPART 47100 Bond Payment (P $100,985.00 $0.00 $0.00 $100,985.00 0.00% -UND 317 Fire Facility, 1997 $100,985.00 $0.00 $0.00 $100,985.00 0.00% -UND 319 '98 Street Improvement DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $35,000.00 $0.00 $0.00 $35,000.00 0.00% 611 Bond Interest $20,728.00 $0.00 $0.00 $20,728.00 0.00% DEPART 47100 Bond Payment (P $55,728.00 $0.00 $0.00 $55,728.00 0.00% UND 319 '98 Street Improvement $55,728.00 $0.00 $0.00 $55,728.00 0.00% . UND 321 Joseph Street Improvement DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $70,000.00 $0.00 $0.00 $70,000.00 0.00% . 611 Bond Interest $56,314.00 $0.00 $0.00 $56,314.00 0.00% 640 Stearns Cooperativ $0.00 $29,155.00 0.00% DEPART 47100 Bond Payment (P $155,469.00 $0.00 $0.00 $155,469.00 0.00% UND 321 Joseph Street Improvement $155,469.00 $0.00 $0.00 $155,469.00 0.00% UND 322 City Hall Project, 2000 DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $45,000.00 $0.00 $0.00 $45,000.00 0.00% 611 Bond Interest $54,435.00 $0.00 $54,435.00 0.00% DEPART 47100 Bond Payment (P $99,435.00 $0.00 $0.00 $99,435.00 0.00% UND 322 City Hall Project, 2000 $99,435.00 $0.00 $0.00 $99,435.00 0.00% UND 324 Northland V Improvement DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $160,000.00 $0.00 $0.00 $160,000.00 0.00% 611 Bond Interest $23,178.00 $0.00 $0.00 $23,178.00 ' 0.00% DEPART 47100 Bond Payment (P $183,178.00 $0.00 $0.00 $183,178.00 0.00% UND 324 Northland V Improvement $183,178.00 $0.00 $0.00 $183,178.00 0.00% UND 325 2002 Street Improvement DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $405,000.00 $0.00 $0.00 $405,000.00 0.00% 611 Bond Interest $154,538.00 $0:00 $0.00 $154,538.00 0.00% DEPART 47100 Bond Payment (P $559,538.00 $0.00 $0.00 $559,538.00 0.00% .3252002 Street Improvement $559,538.00 $0.00 $0.00 $559,538.00 0.00% UND 326 2002 Refunding Water Issues DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $70,000.00 $0.00 $0.00 $70,000.00 0.00% 611 Bond Interest $36,396.88 $0.00 $0.00 $36,396.88 0.00% CITY OF ST. JOSEPH 01/14/03 10:54 AM Page 11 Council Expenditure Monthly Report . Current Period: January 2003 MTD YTD % OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget DEPART 47100 Bond Payment (P $106,396.88 $0.00 $0.00 $106,396.88 0.00% FUND 3262002 Refunding Water issues $106,396.88 $0.00 $0.00 $106,396.88 . 0.00% FUND 327 2002 Equipment Certificates DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $60,000.00 $0.00 $0.00 $60,000.00 0.00% 611 Bond Interest $8,880.00 $0.00 $0.00 $8,880.00 0.00% DEPART 47100 Bond Payment (P $68,880.00 $0.00 $0.00 $68,880.00 0.00% FUND 327 2002 Equipment Certificates $68,880.00 $0.00 $0.00 $68,880.00 0.00% FUND 330 Sewer Capacity Conveyance DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin S25,000.00 $0.00 $0.00 $25,000.00 0.00% 611 Bond Interest S28,213.00 $0.00 $0.00 $28,213.00 0.00% DEPART 47100 Bond Payment (P $53,213.00 $0.00 $0.00 $53,213.00 0.00% FUND 330 Sewer Capacity Conveyance $53,213.00 $0.00 $0.00 $53,213.00 0.00% FUND 425 2002 Street Improvement DEPART 43121 Industrial Development . 530 Improvements Oth $0.00 $92,583.78 $92,583.78 -$92,583.78 0.00% DEPART 43121 Industrial Develop $0.00 $92,583.78 $92,583.78 -$92,583.78 0.00% DEPART 43122 Street Maintenance-Co Rd 121 530 Improvements Oth $0.00 S395.50 $395.50 -$395.50 0.00% DEPART 43122 Street Maintenanc $0.00 $395.50 $395.50 -$395.50 0.00% FUND 425 2002 Street Improvement $0.00 $92,979.28 S92,979.28 -$92,979.28 0.00% FUND 601 Water Fund DEPART 49410 Power and Pumping 381 Electric Utilities $0.00 $808.51 $808.51 -$808.51 0.00% 383 Gas Utilities $0.00 $116.73 $116.73 -$116.73 0.00% DEPART 49410 Power and Pumpin $0.00 $925.24 $925.24 -$925.24 0.00% DEPART 49420 Purification 322 Postage $0.00 $250.00 $250.00 -$250.00 0.00% 381 Electric Utilities $0.00 $298.51 $298.51 -$298.51 0.00% 383 Gas Utilities $0.00 $159.56 $159.56 -$159.56 0.00% DEPART 49420 Purification $0.00 $708.07 $708.07 -$708.07 0.00% DEPART 49430 Distribution 220 Repair and Maint S $0.00 S59.53 $59.53 -S59.53 0.00% DEPART 49430 Distribution $0.00 S59.53 S59.53 -S59.53 0.00% DEPART 49435 Storage 381 Electric Utilities $0.00 $299.83 $299.83 -$299.83 0.00% . DEPART 49435 Storage $0.00 $299.83 $299.83 -$299.83 0.00% DEPART 49440 Administration and General 101 Salaries $0.00 S3,861.34 $3,861.34 -$3,861.34 0.00% 121 PERA Contribution $0.00 $182.08 S182.08 -$182.08 0.00% 122 FICA Contributions $0.00 S230.81 $230.81 -$230.81 0,00% CITY OF ST. JOSEPH 01/14/0310:54 AM Page 12 . Council Expenditure Monthly Report Current Period: January 2003 MTD YTD % OBJ OBJ Descr Budget Exp Balance of Budget 125 Medicare Contributi $0.00 $53.96 $53.96 -$53.96 0.00% 131 Health Insurance $0.00 $522.36 $522.36 -$522.36 0.00% 132 Dental Insurance $0.00 $42.94 $42.94 -$42.94 0.00% 133 Life Insurance $0.00 $6.18 $6.18 -$6.18 0.00% 134 Disabilty Insurance $0.00 $37.42 $37.42 -$37.42 0.00% 137 Flex Plan Administr $0.00 $11.25 $11.25 -$11.25 0.00% 171 Clothing Allowance $0.00 $47.23 $47.23 -$47.23 0.00% 200 Office Supplies $0.00 $43.11 $43.11 -$43.11 0.00% 212 Safety Program $0.00 $187.50 $187.50 -$187.50 0.00% 220 Repair and Maint S $0.00 $105.69 $105.69 -$105.69 0.00% 321 Telephone $0.00 $45.95 $45.95 -$45.95 0.00% 322 Postage $0.00 $50.00 $50.00 -$50.00 0.00% 410 Rentals $0.00 $216.33 $216.33 -$216.33 0.00% 433 Dues & Subscriptio $0.00 $504.17 $504.17 -$504.17 0.00% DEPART 49440 Administration and $0.00 $6,148.32 $6,148.32 -$6,148.32 0.00% =UND 601 Water Fund $0.00 $8,140.99 $8,140.99 -$8,140.99 0.00% -UND 602 Sewer Fund DEPART 49450 Sanitary Sewer Maintenance 101 Salaries $0.00 $383.62 $383.62 -$383.62 0.00% 121 PERA Contribution $0.00 $21.19 $21.19 -$21.19 0.00% . 122 FICA Contributions $0.00 $22.40 $22.40 -$22.40 0.00% 125 Medicare Contributi $0.00 $5.26 $5.26 -$5.26 0.00% 131 Health Insurance $0.00 $80.60 $80.60 -$80.60 0.00% 132 Dental Insurance $0.00 -$8.75 $8.75 -$8.75 0.00% 133 Life Insurance $0.00 $1.11 $1.11 -$1.11 0.00% 134 Disabilty Insurance $0.00 $6.17 - $6.17 -$6.17 0.00% DEPART 49450 Sanitary Sewer Ma $0.00 $529.10 $529.10 -$529.10 0.00% DEPART 49470 Lift Station-Baker Street 321 Telephone $0.00 $72.55 $72.55 -$72.55 0.00% DEPART 49470 Lift Station-Baker $0.00 $72.55 $72.55 -$72.55 0.00% DEPART 49471 Lift Station-DBL Labs Area 321 Telephone $0.00 $72.54 $72.54 -$72.54 0.00% 383 Gas Utilities $0.00 $35.41 $35.41 -$35.41 0.00% DEPART 49471 Lift Station-DBL La $0.00 $107.95 $107.95 -$107.95 0.00% DEPART 49473 Lift Station-CR 121 321 Telephone $0.00 $46.86 $46.86 -$46.86 0.00% DEPART 49473 Lift Station-CR 121 $0.00 $46.86 $46.86 -$46.86 0.00% DEPART 49480 Sewage Treatment Plant 101 Salaries $0.00 $1,895.29 $1,895.29 -$1,895.29 0.00% 121 PERA Contribution $0.00 $79.51 $79.51 -$79.51 0.00% 122 FICA Contributions $0.00 $113.78 $113.78 -$113.78 0.00% 125 Medicare Contributi $0.00 $26.61 $26.61 -$26.61 0.00% 131 Health Insurance $0.00 $296.91 $296.91 -$296.91 0.00% 132 Dental Insurance $0.00 $32.65 $32.65 -$32.65 0.00% 133 Life Insurance $0.00 $3.75 $3.75 -$3.75 0.00% . 134 Disabilty Insurance $0.00 $22.02 $22.02 -$22.02 0.00% 137 Flex Plan Administr $0.00 $11.25 $11.25 -$11.25 0.00% 312 Tests $0.00 $42.58 $42.58 -$42.58 0.00% 381 Electric Utilities $0.00 $368.75 $368.75 -$368.75 0.00% 383 Gas Utilities $0.00 $173.21 $173.21 -$173.21 0.00% 419 Sewer Use Rental $0.00 $11,924.57 $11,924.57 -$11,924.57 0.00% 433 Dues & Subscriptio $0.00 $15.00 $15.00 -$15.00 0.00% CITY OF ST. JOSEPH 01/14/0310:54 AM Page 13 Council Expenditure Monthly Report . Current Period: January 2003 MTD YTD % OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget DEPART 49480 Sewage Treatment $0.00 $15,005.88 $15,005.88 -$15,005.88 0.00% DEPART 49490 Administration and general 101 Salaries $0.00 $641.96 $641.96 -$641.96 0.00% 121 PERA Contribution $0.00 $35.49 $35.49 -$35.49 0.00% 122 FICA Contributions $0.00 $37.60 $37.60 -$37.60 0.00% 125 Medicare Contributi $0.00 $8.79 $8.79 -$8.79 0.00% 131 Health Insurance $0.00 $122.70 $122.70 -$122.70 0.00% 132 Dental Insurance $0.00 $13.75 $13.75 -$13.75 0.00% 133 Life Insurance $0.00 $1.56 $1.56 -$1.56 0.00% 134 Disabilty Insurance $0.00 $7.78 $7.78 -$7.78 0.00% 171 Clothing Allowance $0.00 $47.24 $47.24 -$47.24 0.00% 200 Office Supplies $0.00 $20.05 $20.05 -$20.05 0.00% 212 Safety Program $0.00 $187.50 $187.50 -$187.50 0.00% 321 Telephone $0.00 $113.08 $113.08 -$113.08 0.00% 322 Postage $0.00 $50.00 $50.00 -$50.00 0.00% 331 Travel & Conferenc $0.00 $45.00 $45.00 -$45.00 0.00% 384 Refuse Disposal $0.00 $57.64 $57.64 -$57.84 0.00% 410 Rentals $0.00 $216.33 $216.33 -$216.33 0.00% 433 Dues & Subscriptio $0.00 $89.17 $89.17 -$89.17 0.00% DEPART 49490 Administration and $0.00 $1,695.84 $1,695.84 -$1,695.84 0.00% FUND 602 Sewer Fund $0.00 $17,458.18 $17,458.18 -$17,458.18 0.00% . FUND 603 Refuse Collection DEPART 43230 Waste Collection 101 Salaries $0.00 $642.13 $642.13 -$642.13 0.00% 121 PERA Contribution $9.00 $35.52 $35.52 -$35.52 0.00% 122 . FICA Contributions $0.00 $37.62 $37.62 -$37.62 0.00% 125 Medicare Contributi $0.00 $8.80 $8.80 -$8.80 0.00% 131 Health Insurance $0.00 $122.68 $122.68 -$122.68 0.00% 132 Dental Insurance $0.00 $13.74 $13.74 -$13.74 0.00% 133 Life Insurance $0.00 $1.55 $1.55 -$1.55 0.00% 134 Disabilty Insurance $0.00 $7.78 $7.78 -$7.78 0.00% 137 Flex Plan Administr $0.00 $2.50 $2.50 -$2.50 0.00% 322 Postage $0.00 $50.00 $50.00 -$50.00 0.00% 384 Refuse Disposal $0.00 $9,097.47 $9,097.47 -$9,097.47 0.00% DEPART 43230 Waste Collection $0.00 $10,019.79 $10,019.79 -$10,019.79 0.00% FUND 603 Refuse Collection $0.00 $10,019.79 $10,019.79 -$10,019.79 0.00% $3,272,147.26 $192,383.16 $192,383.16 $3,079,764.10 5.88% . CITY OF ST. JOSEPH 01/14/0310:54 AM Page 1 . Council Revenue Monthly Report SOURCE 2003 % ~OURCE Descr Budget Rev YTD Amt Balance of Budget UND 101 General ;1010 Current Ad Valore $343,423.00 $0.00 $343,423.00 0.00% ,1320 State Sales Tax $100.00 $0.00 $100.00 0.00% ,2111 Beer $1,500.00 $0.00 $1,500.00 0.00% ,2112 Liquor $12,000.00 $0.00 $12,000.00 0.00% ,2113 Outdoor Liquor Per $200.00 $0.00 $200.00 0.00% ,2170 Amusement $1,500.00 $0.00 $1,500.00 0.00% ,2181 Contractors Licens $100.00 $0.00 $100.00 0.00% ;2182 Excavation Permit $3,600.00 $0.00 $3,600.00 0.00% ;2184 Cigarette License $650.00 $0.00 $650.00 0.00% ,2186 Franchise Fee $11,000.00 $0.00 $11,000.00 0.00% ;2210 Building Permits $60,000.00 $0.00 $60,000.00 0.00% ,2240 Animal License $1,200.00 $0.00 $1,200.00 0.00% ,2261 Rental Housing Re $12,000.00 $0.00 $12,000.00 0.00% ,3401 Local Government $789,884.00 $0.00 $789,884.00 0.00% ;3408 Low Income Housi $2,664.00 $0.00 $2,664.00 0.00% )3409 PERA Rate Increas $1,541.00 $0.00 $1,541.00 0.00% ,3416 Police Training Rei $2,000.00 $0.00 $2,000.00 0.00% ;3421 State Aid, Municipa $4,500.00 $0.00 $4,500.00 0.00% ,3422 State aid -- Police $26,000.00 $0.00 $26,000.00 0.00% ,3611 County Grants - Ro $7,000.00 $0.00 $7,000.00 0.00% .4105 Sale of Maps and $600.00 $0.00 $600.00 0.00% .4107 Assessments and r $5,000.00 $0.00 $5,000.00 0.00% :4111 Special Hearing $2,000.00 $0.00 $2,000.00 0.00% ~. Community Sign R $50.00 $0.00 $50.00 0.00% Fire Administration $5;500.00 $0.00 $5,500.00 0.00% Fire Hall Maintenan $3,200.00 $0.00 $3,200.00 0.00% '4780 Park Fees $5,000.00 $0.00 $5,000.00 0.00% ~4782 Summer Recreatio $10,000.00 $0.00 $10,000.00 0.00% 4790 Summer Recreatio $1,000.00 $0.00 $1,000.00 0.00% .4950 Kennel Fees $700.00 $0.00 $700.00 0.00% )5101 County Fines $60,000.00 $0.00 $60,000.00 0.00% J5102 Policy Fines $20,000.00 -$105.00 $20,105.00 -0.53% J5105 Accident Report Fe $100.00 $0.00 $100.00 0.00% J6100 Special Assessrne $21,000.00 $0.00 $21,000.00 0.00% 36210 Interest Earnings $40,000.00 $0.00 $40,000.00 0.00% 36215 Co-op Dividend-MN $10,000.00 $0.00 $10,000.00 0.00% 36221 Water Tower Anten $1,100.00 $0.00 $1,100.00 0.00% UND 101 General $1,466,112.00 -$105.00 $1,466,217.00 -0.01% UND 105 Fire Fund 33400 State Grants and ai $24,000.00 $0.00 $24,000.00 0.00% ~4202 Special Fire Servic $176,955.00 $0.00 $176,955.00 0.00% '4203 Fire Fighting Reimb $1,200.00 $0.00 $1,200.00 0.00% 34781 Fire Hall Rental $2,000.00 $0.00 $2,000.00 0.00% 36210 Interest Earnings $11,000.00 $0.00 $11,000.00 0.00% UND 105 Fire Fund $215,155.00 $0.00 $215,155.00 0.00% UND 317 Fire Facility, 1997 31013 Special Levy - FH, $36,179.48 $0.00 $36,179.48 0.00% 31014 Special Levy - FH, $23,612.76 $0.00 $23,612.76 0.00% UND 317 Fire Facility, 1997 $59,792.24 $0.00 $59,792.24 0.00% .325 2002 Street Improvement $0.00 -$8,424.26 $8,424.26 0.00% Special Assessme UND 3252002 Street Improvement $0.00 -$8,424.26 $8,424.26 0.00% $1,741,059.24 -$8,529.26 $1,749,588.50 -0.49%