HomeMy WebLinkAbout2003 [09] Sep 04 {Book 28}
· www.cityofstjoseph.com ity of St. Joseph
St. Joseph City Council
. September 4, 2003
25 College Avenue North 7:00 PM
PO Box 668 1. 7:00 PM - Call to Order
St. Joseph, MN 56374 2. Approve Agenda
(320) 363-720 I 3. Consent Agenda
Fax: (320) 363-0342
a. Minutes - Requested Action: Approve the minutes
b. Bills Payable - Requested Action: Approve Check Numbers 33130-33220
ADMINISTRATOR c. Alcohol Matrix - Requested Action: Accept the recommendations of the
Judy Weyrens Alcohol Matrix Committee and adopt the Alcohol Matrix as presented.
d. Bar Hours of Operation: Requested Action: Affirm the closing time for liquor
MAYOR establishments shall remain at 1 :00 AM.
Larry J. Hosch e. Application for Payment- Test Well: Requested Action: Authorize the Mayor
to execute Pay Application No. 1 authorizing payment in the amount of $
COUNCILORS 11,690.23 to Traut Wells.
Alan Rassier f. Application for Payment - 2002 Street Improvement: Requested Action:
Ross Rieke Authorize the Mayor to execute Pay Application No.6 authorizing payment in the
Gary Utsch amount of $ 169,242.32 to R.L. Larson.
g. Application for Payment - Northland 7: Requested Action: Authorize the
Dale Wick Mayor to execute Pay Application No. 1 authorizing payment in the amount of
$ 84,784.14 to R. L. Larson.
h. Change Order - 2002 Street Improvement: Requested Action: Authorize the
· Mayor to execute Change Order No.5 for the 2002 Street Improvement Project.
Change Order NO.5. The change order replaced a small section of sidewalk.
i. Application for Payment - Liberty Pointe: Requested Action: Authorize the
Mayor to execute Pay Application No.1 authorizing payment in the amount of $
28,737.50 R. L. Larson.
j. Application for Payment - Maintenance Facility: Requested Action: Authorize
the Mayor to execute Pay Application #2 and Payment #5 authorizing payment in
the amount $ to Shingobee Builders.
k. Application for Final Payment - CR 133: Requested Action: Authorize
payment 0 Stearns County in the amount of $ 14,319.87 for the final payment for
CR 133.
4. 7:05 PM - Public Comments to the Agenda
5. 2004 Budget - Possible Adoption of the 2004 Preliminary Budget
6. Department Head Reports - Police Chief
7. Department Head Reports - Public Works Director
a. Request for Capital Equipment
b.
8. Mayor Reports
9. Council Reports
10. Administrator Reports
a. Expand City Hall Phone System
b. LELS Wage Negotiations
c. Ordinance Amendments
d. Proposed WAC and SAC Fees
· e. Assessment Hearings
~ 11. Adjourn
NOTES TO THE AGENDA........... ·
3 (d) Bar Hours of Operation: It was my understanding from the Budget meeting that the consensus of
the Council was to place this matter under the Consent Agenda. Therefore, I have made the
action as status quo. If someone wants to discuss this item it would be appropriate to remove
from the consent agenda for discuss after voting on the consent agenda.
5 Proposed 2004 Budget: A second packet will be delivered tomorrow night which will include
new budget revenue numbers. Please bring with you the information you already have. I have
received the property tax levy maximum and will provide that detail to along with the additional
levies that are needed. The information will also include an estimated tax impact. It is important
to remember that the Council cannot increase the budget after adopting the preliminary budget
but they can reduce it.
9 (b) LELS Wage Negotiations: The City has received a request to bargain the new LELS contract. In
discussing this matter with Tom Jovanovich he stated that another City he works for hires an
independent firm to negotiate the contract and they have been very successful. The Council
would meet with the firm and set the parameters for negotiations and the firm would complete the
negotiations reporting back as necessary.
I have contacted the company and discussed the fee for the service. They will be submitting a
proposal for Thursday night meeting.
9 (c) The Planning Commission is requesting that the Council establish a public hearing for the ·
Ordinance Amendments recently discussed. The amendments will be forwarded in the second
packet and we are looking at establishing the hearing either at your regular September meeting or
the 4th week.
9 (e) Assessment Hearings: Since the City provided the financing for Northland Seven and Liberty
Pointe, an assessment hearing is needed. We would like to schedule the hearing for the first
Thursday in October.
·
May 1, 2003
Page 1 of 6
. Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Thursday, May 1, 2003 at 7:00 PM in the St. Joseph City Hall.
City Council Members Present: Mayor Larry Hosch. Councilors Ross Rieke, Dale Wick, Gary Utsch, AI
Rassier. City Administrator Judy Weyrens.
City Representatives Present: Public Works Director Dick Taufen; Police Chief Pete Janksy
Others Present: Robbie Robinson, Janel Bitzen.
Approve Aqenda: Rassier made a motion to approve the agenda with the following changes:
Additions: 10 (c) Lease Amendment - Public Works Facility
Deletions: 5) Building Inspector Reports
Removal from Consent Agenda: 3(b) Minutes
3( d) Basketball Court and Kit for Northland Park
The motion was seconded by Utsch and passed unanimously.
Consent Aqenda: Wick made a motion to approve consent agenda as presented.
a. Bills Payable - Approved check numbers 32698 - 32745
b. Removed
c. Authorization to Begin AUAR Process - Arcon Development - Approved Resolution 2003-16
requesting authorization from the EQB to begin the AUAR process.
d. Removed
. The motion was seconded by Rieke and passed unanimously.
Public Comments: No one present wished to speak.
Basketball Court and Kit for Northland Park: Hosch stated that he requested to have this item removed
from the Consent Agenda for further discussion. While he is not opposed to the proposed park
improvements for Northland Park, he questions the timing of the expenditure. The City is faced with
proposed budget cuts and does not feel it is prudent to authorize capital expenditures at this time.
Weyrens stated that the improvements to Northland Park are being funded through Park Dedication Fees.
These fees cannot be used for anything other than Park Development. Hosch further stated it is his
understanding that the City is required to receive competitive bids for expenditures over $ 5,000 and
questioned if two bids have been received. Weyrens stated that she would assure that two quotes have
been received.
Wick made a motion authorizing the expenditure of $ 7,767 for the installation of a basketball
court and purchase of the basketball kit ($ 1,200 to $ 1,300) as requested by the Park Board with
the contingency that competitive bids are received. The motion was seconded by Rieke and
passed unanimously.
Minutes: Wick questioned the presentation and content of the April 17, 2003 City Council draft minutes.
He stated that while reviewing the minutes he noted a number of inconsistencieslinaccuracies along with
improper use of words. Wick stated that he highlighted all the areas where correction is needed and
requested they be re-drafted. Hosch questioned Wick if he would like to go through his corrections at this
time. Wick stated that due to the number of corrections needed it would not be effective to go through
them at this time. Utsch stated that he too has some concerns with the draft minutes and stated that he
noted a number of errors and stated that he is not ready to approve the minutes at this time. Rieke and
. Rassier concurred with Utsch and Wick. Weyrens stated that she would have the minutes redrafted for
future consideration.
May 1, 2003
Page 2 of 6
2002 Audit Report - KDV: Janel Bitzan of KDV approached the City Council to review the 2002 Annual ·
Financial Report. Bitzen presented the following information regarding the Financial Statement:
· No major findings were noted
· Cash Balance increased approximately $2.2 million with the change due bond proceeds
received and not expended.
· Special Assessment Receivables increased from $1.7 million to $3.2 million. The increase
offsets the deferred revenue. The deferred revenues will be recognized when they are
received by the City.
· Enterprise Fund fixed assets increased $3 million.
· The General Fund revenues exceeded the expenditures by approximately $ 200,000. The
increase is due primarily to the increased license and permit fees received.
· Intergovernmental Revenues were over budgeted, mostly due to the market value credit
received from the State.
· General Fund expenditures were budgeted at $1.6 million with actual expenditures
approximately $2 million. The overage is due to the purchase of the fire truck which was
budget over a period of time, expended in 2002.
· Special Revenue Fund assets and liabilities have increased due to the creation of the
Economic Development Funds. These activities have previously been reported in the
General Fund.
· Debt Service Funds Special Assessment Revenues and Expenditures have increased due
to the 2002 Improvement Projects.
Bitzan presented the following information with regard to the Management Recommendations:
· Under collateralization: On December 31,2002 the City did not meet the minimum ·
collateralization as required by Minnesota Statutes. The under collateralization was
remedied by mid January. It is the recommendation that collateral should be verified each
month when reconciling the bank accounts.
· Be Aware of Conflicts of Interest: It is a reminder that all Councilors, Board and Commission
Members abstain from voting on all contracts or transactions in which they are directly
involved or have a controlling or financial interest, to be in compliance with Minnesota
Statutes.
· Review Utility Billing System Usage: City personnel should continue to review meter readings
and complete a monthly analysis of the usage numbers in order to help determine if a
problem exists. Bitzen stated that the recent detection of a major water leak resolves a large
portion of this recommendation but encourages the City to review the process of how meters
are read and the meter system used by the City.
· Create Monthly Financial Reporls for the City Council: The Council should be provided a
monthly statement showing the financial position of the City.
· Implementation of GASB Statement No. 34: The City must be ready to implement the GASB
34 statement in the year 2004. Weyrens clarified that a plan has been established and
should be implemented by the end of the year.
Bitzen presented the following financial analysis:
· Fund Balance for the General Fund decreased $240,000, leaving a fund balance of
approximately $1.4 million. This decrease was the result of the City's expenditure exceeding
revenue by $335,000 which is due to the payment to St. Joseph Township and the fire truck ·
purchase.
· Discussed the comparison between the revenue and expenditures in relation to prior years.
· Refuse Funds revenues for 2002 increased 4.3%, expenditures increased 15.7%, with
retained earnings increasing $27,000.
May 1, 2003
Page 3 of 6
. Water Fund operations for 2002 had its first operating loss in five years. The revenues
· decreased by 16.2%, expenditures increased by 26.9% resulting in an operating loss of
approximately $32,000. Bitzan stated that after adding back the non-operating revenues, the
fund had a net income of $178. The City should continue to monitor the fund and rates to
assure that the revenues are covering the expenditures.
. The past five years the Sewer Fund has shown an operating loss. In 2002 the operating
revenues increased 7% while expenditures increased 4.5%. Bitzen stated that after adding
back the non-operating revenues and expenditures, the fund had a net income of $317.
PUBLIC WORKS REPORTS
Hydrant Defuser: Public Works Director Dick Taufen presented the Council with a proposal to purchase a
hydrant defuser and hose. Currently when the City flushes fire hydrants they are opened and the water
is released at full force without direction. The defuser would allow the water to be directed towards the
street, providing a safer water release for the employee and residents walking/driving by while the hydrant
is being flushed. The purchase will be funded through the water fund and budgeted safety funds.
Rieke made a motion authorizing the expenditure of $ $ 1,100 to purchase a hydrant defuser and
25 feet of hose. The motion was seconded by Rassier and passed unanimously.
Water Meter - Bulk Water Sales: Taufen presented the Council with a proposal to purchase water meters
to measure bulk water sales. Currently bulk water is sold on the honor system with the contractor
keeping track of the amount of water drawn. When the contractor is finished drawing water he turns his
total gallons drawn to the City Offices and the contractor is billed according to the fee schedule.
In an effort to account for all water that is pumped, Taufen is requesting authorization to purchase two
meters that can be attached to hydrants to measure accurately the amount of water drawn by contractors.
· When requesting to purchase bulk water all contractors would be required to use the hydrant near the
maintenance shop and draw water through the water meter. Taufen stated that most of the area Cities
already monitor bulk water and recoup the cost of the water meter through bulk water sales. The cost of
each meter is approximately $ 725.
The Council discussed the need to purchase two meters and if one meter would suffice at this time.
Rassier stated that he would prefer that bulk water be purchased at only one hydrant therefore only one
meter would be needed. Hosch concurred with Rassier and stated he would prefer to purchase one
meter at this time due to budgetary constraints.
Rassier made a motion authorizing the expenditure of $ 725 to purchase one meter for measuring
bulk water. The motion was seconded by Wick and passed unanimously.
Discussion: Rieke questioned if there are other advantages to measuring bulk water than to
charge contractors accurately. Taufen stated that measuring bulk water would assist the City in
tracking pumped water which is a requirement of the Department of Natural Resources. Hosch
requested the fee for bulk water be reviewed and adjusted accordingly.
Storm Sewer Replacement: Taufen reported that the storm sewer at the intersection of 4th Avenue NW
and Birch Street West has collapsed and is in need of repair. The estimate to repair the storm sewer is
approximately $2,945 and includes the following: cut and replace pipe, removal of the asphalt, backfill
and compact area.
Rassier stated that while he understands the pipe needs to be replaced he has concerns with how the
repairs will be funded. Weyrens stated that one option for funding would be through the contingencies of
the 2002 Street Improvement Project. Previously the Council requested the City Engineer to prepare a
cost estimate to paving the parking areas of Millstream Park, Monument Park and Memorial Park with the
· funds being expended from the 2002 Street Improvement Project. Since that time the Engineers have
determined that paving the parking areas of Millstream and Monument may be cost prohibitive.
Therefore, Weyrens stated that releasing funds for the above mentioned parking areas may provide for
the financing of the storm sewer repair. The Council generally concurred with Weyrens and requested
that the City Engineer prepare the final costs to pave the parking lot areas to put closure to the matter.
May 1, 2003
Page 4 of 6
Rassier made a motion to authorize the storm sewer repair only if the repairs can be funded .
through the 2002 Street Improvement contingency, postponing the paving of parking lot areas if
necessary. The motion was seconded by Utsch and passed unanimously.
Monument: Taufen reported the St. Joseph American Legion Committee working on the installation of a
monument honoring Veterans has met with the Park Board to determine the final location of the
monument. It was the consensus of the Legion Committee and Park Board to locate the monument on
the west side of 2nd Avenue NW in Monument Park. The monument would be located approximately 15
feet from the driveway. It is the intent of the Committee to begin installation of the monument within the
next seven to ten days.
Water shut-off valves: Rassier stated he had some concerns from residents regarding their water shut-off
valves that are extending above the sod. Taufen stated that after the landscaping is completed the shut
off valves are lowered. Typically during construction it is best to leave the water shut-off valves extended
to prevent damage.
POLICE CHIEF REPORTS
Alcohol Compliance Check: Jansky reported the Police Department conducted Alcohol Compliance
checks on April 23, 2003. Of the eight liquor license holders, two establishments failed. Additional
information will be presented at the May 15, 2003 Council meeting.
Police Car Replacement: Jansky reported the new police car should be arriving within the next seven to
ten days. The new car is leased through the State of Minnesota Travel Management Division.
Colleqe Related Activities
Pinestock: Pinestock was held on April 26, 2003 at St. John's University. The activity created .
minimal citations including minor consumption and drinking in the streets.
Rassier stated he had received complaints regarding the trash along County Road 75 from the
aftermath of Pinestock and requested that either the Police Chief or Administrator contact the
property owner requesting that the property be cleaned to meet Ordinance requirements.
Senior Farewell: Senior Farewell is May 9, 2003 and all the necessary preparations have been
completed.
Medical Leave: Jansky reported that one of the officers is on medical leave for approximately 60-90
days.
MAYOR REPORTS
County Road 121 Sewer Issue: Hosch reported that he has been contacted by residents along County
Road 121 regarding the installation of the new sewer lines. The residents are requesting some type of
assurance that the sewer line is guaranteed and/or warranted for the useful life of a sewer line. Hosch
requested this matter be addressed by the City Engineer at the May 15, 2003 Council meeting so that the
residents can be assured they do not have a faulty sewer line. Utsch concurred with Hosch and
questioned the status of the Engineer's report regarding this matter. Weyrens stated that the necessary
information will be available at the next meeting.
CommUnity Event: Hosch reported that he attended the CommUnity Event held in St. Cloud. This event
is part of the area wide initiative to promote diversity within communities. CommUnity is an initiative of
St. Cloud Mayor John Ellenbecker and former St. Cloud Mayor Larry Meyer.
COUNCIL REPORTS .
RIEKE - No Report
May 1, 2003
Page 5 of 6
RASSIER
· Movinq Minnesota FAST Meetinç¡: Rassier attended the Moving Minnesota FAST meeting sponsored by
Congressman Mark Kennedy. FAST is a transportation initiative which includes the following: allows for
transportation expansion to relieve congestions; expands interstates with FAST lanes; frees up critical
dollars for other priorities; promotes private sector participation.
WICK
Life Cycle Housinq Board Meetinq: Wick attended the Life Cycle Housing Board meeting on April 24,
2003. The board passed minimal standards for the owner-occupied Life Cycle housing as well as a
reporting process that builders and contractors will need to complete. The Board is requesting that the
standards and reporting process information be forwarded to all the participating City Planning
Commissions.
St. Joseph Recreation Association: Wick reported that the St. Joseph Recreation Association met on
April 26, 2003 and installed approximately 300-feet of drain tile along the right field line to help alleviate
drainage issues. Wick reported that Manion's Wholesale Building Supplies donated 350-feet of drain tile
and St. Joseph Irrigation donated labor for the project.
UTSCH
Ordinance and Subdivision Books: Utsch questioned the status of the new Ordinance and Subdivision
books. Weyrens stated the Ordinance books are in the process of being updated and will be distributed
as soon as they are received from the City Attorney. The revised Subdivision Ordinance is scheduled to
be published and will become effective upon publication.
· ADMINISTRATOR REPORTS
Storm Water Planninq: Weyrens reported the City Administrators and City Engineers met on April 28,
2003 and discussed Storm Water Planning. Discussion included fees that are charged, including on
going maintenance fees and construction fees. The City of St. Cloud anticipates implementing a Storm
Water Ordinance and Policy late 2003 with a January 1, 2004 effective date. The City of Sartell has
already implemented a Storm water policy. The Ordinance adopted by the City of Sartell includes not
only a development fee but a monthly user fee charged through the utility bill. Residents of Sartell are
charged $ 1.00 per month for the maintenance of storm water facilities.
Fund Transfer: Weyrens presented the Council with a proposed fund transfer in the amount of $
305,937.35. The transfer creates a new fund entitled Capital Purchases, fund 490. The new fund will
allow prior year budgeted funds to be tracked more efficiently and prevent general fund budget figures
from appearing distorted. The amount being requested to be transferred represents funds that have been
budgeted over the past eight years and have not been expended.
Wick made a motion authorizing the creation of Fund 490, Capital Expenditures and transferring
$305,937.35 from the General Fund. The motion was seconded by Rassier and passed
unanimously.
Public Works Facility Lease Aqreement: Weyrens requested the Council consider an amendment to the
Lease Agreement for the Public Works Facility that would allow the St. Joseph EDA to have final authority
on all change orders. The current lease grants final authority to the City Council. Weyrens stated that in
discussing this matter with the EDA consultants, they are recommending that minimally the EDA and City
Council jointly share final authority.
Hosch stated that it is his opinion that final authority of change orders should be shared equally between
· the EDA and City Council. Rassier stated he supports consulting the EDA similar to consulting the
Planning Commission for Variances and Special Uses but believes the City Council should have final
authority. Utsch concurred with Rassier and stated that he welcomes the input of the EDA and would
prefer to work together sharing authority.
May 1, 2003
Page 6 of 6
Wick questioned if the EDA were constructing a facility for a private entity, who would have final authority ·
over the building costs and any requested change orders. Weyrens stated that it is her opinion that the
EDA would have final authority as they would own the building and lease the facility to a tenant. Wick
stated that it is his opinion that the City should be consist with the procedure that would be followed if the
building were built for a non government entity.
Rieke stated that as a member of the EDA and City Council, he would prefer to have joint authority over
change orders and does not believe the EDA is seeking sole authority over change orders.
Wick stated his concern is if a change order is not approved by the EDA, can the Council override the
decision of the EDA. Hosch stated it is his opinion that the Council would need to justify the reason for
reversing the decision.
Weyrens recommended the City Council meet jointly with the EDA on May 8,2003 at 4:00 PM at City Hall
to discuss this matter further.
Leaque of MN Cities Conference: Weyrens reported the Annual League of MN Cities Conference will be
held in St. Cloud and additional information will be provided in the next Council packet.
Adjourn: Utsch made a motion to adjourn at 8:50 PM; seconded by Wick and passed unanimously.
Judy Weyrens
Adm in istrator
·
·
May 15, 2003
Page 1 of 11
· Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Thursday, May 15, 2003 at 7:00 PM in the St. Joseph City Hall.
City Council Members Present: Mayor Larry Hosch. Councilors Ross Rieke, Dale Wick, Gary Utsch, and
AI Rassier. City Administrator Judy Weyrens.
City Representatives Present: Building Official Nancy Scott, City Engineer Joe Bettendorf, City Attorney
Sue Dege, Police Chief Pete Jansky
Others Present: Pat Bednarz, Laura Bednarz, Linda Schyma, Mark Lambert,
Approve Aqenda: Rassier made a motion to approve the agenda with the following additions:
13(a) Light Poles; 13(b) Wobegon Trail Plat; 13 (c) League of MN Cities Conference; 13(d)
Ordinance Books. The motion was seconded by Wick and passed unanimously.
Consent Aqenda: Wick made a motion to approve consent agenda as presented.
a. Minutes - Approved April and May
b. Bills Payable - Approved check numbers 32746 - 32813
c. Request to close street - Accepted the request of the St. Joseph Fire Department to close
Minnesota Street East between College Avenue and 1st Avenue NE for a water ball fight on
July 3, 2003 between 6 PM - 9 PM.
d. Equipment request - Authorized the Police Chief to purchase a video camera using donated
funds from the St. Joseph Lions.
The motion was seconded by Utsch and passed unanimously.
· Public Comments: No one wished to speak.
Noise Violation. 207 Minnesota Street West - Dale & Diane Schneider: Weyrens reported that the
property owner of 207 Minnesota Street West has been notified of the alleged noise violation and did not
request an evidentiary hearing. Therefore the Council must acknowledge that a noise violation did occur
and then discuss and impose any penalty(ies). Hosch reported that Dale Schneider will not be present at
the meeting as he is not disputing the noise violation.
Rassier made a motion acknowledging that a noise violation occurred at 207 Minnesota Street
West on May 02, 2003. The motion was seconded by Wick and passed unanimously.
Weyrens stated that the Council has established the minimum administrative fine at $ 150.00. The
minimum fee covers all costs incurred to the City as a result of the noise violation. Utsch stated it is his
opinion that the property owner of the above described property should be charged a fine avbove the
minimum charge as a number of minors were cited for alcohol consumption.
Hosch stated the Council has been consistent in assessing the minimal administrative fines when the
noise violations have not been severe and the tenants cooperated with the Police Officers. Therefore,
based 0 the submitted reports submitted, Hosch encouraged the Council to assess the above stated
property owners the minimum administrative fee of $ 150.00. Rassier concurred with Hosch and stated
that it is his opinion that the City should be consistent with past policy and assess the fine based on the
circumstances of the violation.
Rassier made a motion to assess the property owner of 207 Minnesota Street West, Dale and
Diane Schneider, an administrative fine in the amount of $150.00 for the noise violation that
occurred on May 02,2003. The motion was seconded by Wick and passed unanimously.
·
May 15, 2003
Page 2 of 11
Nancy Scott. Buildinq Official: Nancy Scott of AIISpec Services approached the City Council to discuss ·
recent changes to the Minnesota State Building Code. Scott stated that all Municipalities currently
enforcing the Minnesota State Building Code are required to enforce the International Building. Two of
the sections of the International Code are discretionary for the City to implement. The sections that can
be exempted pertain to when sprinkler systems are required.
If the International Code is adopted in full, small business constructing a facility greater than 2500 square
feet would be required to sprinkle the building. In additional some classifications of residential homes
would also be required to be sprinkled.
Scott stated that the City must amend Ordinance 51, Building Ordinance, changing the Building Code
Enforcement from the Minnesota State Building Code to the International Building Code. Weyrens
reported the City Attorney has reviewed the information and prepared an amendment to be adopted by
the Council. The proposed amendment exempts enforcement of the discretionary chapters relating to
sprinkling of facilities.
When questioned if the International Building Code is significantly different from the State Building Code,
Scott stated that the major residential construction differences are as follows:
· Polyurethane film must be installed prior to pouring the basement slab. This provision is
intended to prevent ground water seepage.
· The house needs to be entirely wrapped whereas previously, only the corner and the rims
had to wrapped.
· No longer required to use 5/8 inch sheet rock on the firewall that separates the garage from
the house, 1/2 inch sheet rock will be acceptable.
· A self-closing door is no longer required between the garage and the house.
Scott stated that the Building Code also requires that a plan check fee be assessed for all building permit
including residential homes with the exception of roofing, siding and window replacement. Currently the
City charges a plan check fee for all Commercial, Indsutrai and Multiple Family construction projects and ·
the fee is 65% of the building permit fee. Scott stated that she retains 100% of the plan check fee with
along with 65% of the building permit fee.
Wick the need for a separate plan check fee and questioned if all the abutting Cities will be charging the
same. Scott stated that is retained by 11 jurisdictions to enforce building codes and all but St. Joseph
charges said fee. Scott stated that the City is experiencing considerable growth at a rate of 25 - 40%
annually.
Rieke questioned if the plan review process will require the residential property owner to submit
professional drawings or if residents can sketch their own construction plans. Scott stated that
architectural drawings are required for all commercial projects including multiple family as well as shed
exceeding 5,000 square feet. Other than the construction of a new home, architectural drawings will not
be required and property owners can continue to submit sketched plans.
The Council requested clarification as to what Building Inspection duties include. Scott stated that she
performs the following duties for the City of St. Joseph as Building Official: issues all building permits;
administers the Zoning Ordinance; sends notice of non-compliance; verifies drainage upon request of the
City Engineer and she completes all building inspections.
Scott reported that in the past two years, the City has generated revenues in excess of $ 150,000 of
which Scott received approximately $94,000. She further stated that if the plan review fee had been
implemented in April 2001, Scott would have received an additional $22,000.
Rassier stated the City had previously discussed implementation of the International Building Code when
Scott was retained as Building Official and questioned why it has taken so long to implement. Weyrens
clarified that the International Building Code was not adopted by the State of Minnesota until recently,
therefore it would have been premature to adopt the International Code. ·
May 15, 2003
Page 3 of 11
· Rassier made a motion to authorizing the Mayor and Administrator to execute and publish an
amendment to Ordinance 51, adopting the International Building Code with the exception of
optional chapters, unless specifically adopted in this Ordinance. The motion was seconded by
Wick and passed unanimously.
Rieke made a motion to table the plan review check fee until June 5, 2003 City Council meeting so
that additional information can be provided. The motion was seconded by Utsch and passed
unanimously.
Liquor Violation. La Plavette - Pat & Laura Bednarz: Pat and Laura Bednarz, owners of the La Playette,
approached the City Council regarding a liquor license violation that occurred on April 25, 2003. Weyrens
clarified that the La Playette failed the alcohol compliance check completed by the Police Department on
April 25, 2003. While selling alcohol to a minor is listed on the matrix, this matter is before the Council
due to a previous violation in November of 2002.
In November of 2002 the La Playette received a liquor license violation for failure to allow police in. The
City Council assessed a penalty of $ 1,000 ad a 3 day suspension, staying all but 2 'V2 days of the
suspension provided that there are no same or similar violations within a 12 month period. Weyrens
stated that the City Attorney has reviewed the violation and it is his opinion that a same or similar violation
is any violation of the liquor license or violation involving the sale of alcohol.
Bednarz stated that they do not believe that selling alcohol to a minor and refusing to allow police in are
not same or similar violations. They further stated that the first offense of refusing to let police in was a
poor choice they made. The current violation is a mistake of a bartender who was confused by the
clipped drivers license. Bednarz stated they specifically questioned the Council on Novmeber 21, 2002 if
selling to a minor would constitute a same or similar event and they responded no. Unfortunately the
tape for the meeting is not available and the minutes do not reflect such. Councilors present do not recall
· such a question and stated that they believe this is a same or similar violation. Bednarz requested that
the Alcohol Matrix be revised so that liquor license holders do not need to come before the Council for
each violation and similar violations are treated equally. Weyrens stated that the City Attorney is
recommending the Council review and amend the Matrix as needed.
Utsch stated it is his opinion that the violation of April 25, 2003 is a same or similar event and the fine
imposed by the City Council on November 21, 2002 should be imposed to the fullest. Utsch further stated
that he does not believe the owners should be able to pick the days for the suspension as they should not
be the days with the lowest impact.
Hosch disagreed with Utsch. He stated that views the two incidents as different violations as one dealt
with an intentional violation and occurred after hours while the current violation involved an employee
making a mistake. Hosch further stated that it is his opinion that the monetary portion of the fine does not
need to be imposed, but would support imposing the 2 'V2 day suspension.
Wick stated that it is his opinion that the two violations are different as one is deliberate and intentional
the second is a mistake by an employee. Wick stated that it is impossible for a license holder to be
present 24 hours a day, seven days a week and employee mistakes will happen.
Rassier stated that he was opposed to the leniency of the fine in November and it is his opinion that the
new liquor violation is same or similar and the Council should impose the stayed fine and suspension.
Rassier further stated that he understands that employees make mistakes but there is a consequence
tied to the mistake.
Rassier made a motion to consider the liquor license violation of April 25, 2003 as same or similar
to the liquor license violation that occurred in November of 2002 and impose a $ 500.00 fine and a
· 2 day suspension of the stayed fine of November 21, 2003. The motion was seconded by Rieke.
May 15, 2003
Page 4 of 11
Discussion: Utsch stated that it is his opinion that since the violation has been determined to be .
same or similar that the full stayed fine imposed by the Council on November 21, 2002 should be
applied. Utsch encouraged the Council to enforce the actions of the previous Council.
Rieke questioned what the process is used in determining what day of the week the 2-day
suspension wíll occur or if it would be beneficial to raise the fine versus the 2-day suspension.
Dege responded that the Council can be flexible in choosing the date for the 2-day suspension.
Bednarz stated that the La Playette has already been fined $ 250.00 and have been shut down
for a ~ -day for the violation that occurred on November 9, 2002 and encouraged the Council to
not suspend the license for 2 days and impose a fine of $ 500.
Hosch stated it is his opinion that the 2 day suspension should not be imposed on the busiest
days of the week and the City should work with the license holder to assure that private parties
are not disrupted because of the suspension. Hosch again stated that he does not believe the
violation of April 25, 2003 is same or similar and believes the proposed fine and license
suspension is excessive.
Ayes: Hosch, Rassier, Utsch
Nays: Wick, Rieke Abstain: None Motion Carried: 3:2:0
Hosch made a motion directing the City Administrator to meet with the owners of the La Playette
to establish the two days the lies will be suspended. The suspension must occur within 21 days
from the date of this meeting and the two days must be consecutive. The motion was seconded
by Rassier and passed unanimously.
Linda Schvma. Special Use and Variance Request, 11 Colleqe Avenue North: Weyrens reported the
Planning Commission conducted a public hearing on May 5,2003 for a Variance and Special Use Permit .
(SUP) to allow a rental unit at 11 College Avenue North. The aforementioned property was issued a
Special Use Permit in 1992. At the time the SUP was issued the City imposed three conditions, one of
which required designated parking behind Loso's Pub. The contingency stated that if the parking
agreement with Loso's Pub ceased, the SUP also expired. The City has recently been informed that the
parking agreement with Mark Loso ceased, therefore, the property owner of 11 College Avenue North
was sent notification that the 2003-2004 rental license would not be issued.
In an effort to sell the aforementioned property and secure a rental license, the current property owner
requested a SUP and Variance hearing to allow a rental unit in a General Business Zoning District. The
proposed parking for the rental unit is located in excess of six (6) blocks from the property. The Planning
Commission recommended denial of the Variance as the proposed parking is not within a reasonable
distance. Without a variance the SUP could not be granted and the Planning Commission tabled action
on the SUP to give the property owner additional time to secure parking.
Linda Schyma approached the Council and stated that since the public hearing the alternative pakring
has been secured. Schyma stated that St. Joseph's Catholic Church will provided seven (7) designated
parking spaces for the rental unit at 11 College Avenue North. Therefore, Schyma requested the Council
approve the SUP allowing a rental unit in a General Business Zoning District. Rassier stated that before
he would approve the SUP he would like written verification from St. Joseph's Church that the parking
spaces will be designated for the rental until.
Rassier made a motion to table the Variance and Special Use Permit request of Linda Schyma
allowing a rental unit in a General Business District, so that the Planning Commission can review
the revised parking plan for the rental unit and forward a recommendation to the Council. The
motion was seconded by Wick and passed unanimously.
Summit Manaqement - Drainaqe Fees: Weyrens presented the Council with information regarding .
adopting a Storm Water Fee. When the Zoning Ordinance was adopted, a separate section was added
May 15, 2003
Page 5 of 11
· regulating the discharge and maintenance of storm water and storm water retention ponds. The
Ordinance is part of the federal mandate requiring that all Municipalities implement and management
storm water, including securing a permit from the MPCA. The Ordinance adopted by the City allows for
regional ponding, collection of a fee for ponding and requires every development plan to include a
drainage plan
Weyrens stated that the federal mandate is an un-funded mandate and the City needs to establish a fee
to help offset the expenses incurred. Constructing a Storm Water facility is similar to constructing water
and sewer laterals and is part of the City's infrastructure system. Therefore it would be appropriate to
charge development an access fee. The maintenance of the Storm Water Facilities are long term and
can create costly repairs. Weyrens stated the deteriorating Hollow Park Storm water pipe is a good
example of a capital expenditure that is needed and the City does not have funding for the repair or
replacement of such. Establishing a storm water access fee would provide funding for on-going
maintenance and repairs.
In addition to establishing a development fee, the City will be presented with information on establishing a
storm water utility. A storm water utility would involve creating a monthly charge that will be billed to all
residents. This fee would be in addition to the access fee charged for development.
Weyrens stated that in contacting other Municipalities the method for calculating the storm water access
varies. Methodologies include: calculating a fee per acre basis; calculating a fee per cubic foot;
determining the storm water for a single family home and use that as a minimum fee, charging additional
for additional impervious surface; per lot development fee. All Municipalities surveyed include a
development provision that developers are credited for expenses incurred to expand the storm water
system.
Locally the Cities of Sauk Rapids and Sartell have implemented a storm water charge. Sauk Rapids
recently raised the fee from $ .20 per square foot to $ .24 per square foot, while the City of Sartell bases
· the fee on the type of development and the fee varies from $ .20 per square foot to $ .34 per square foot.
Weyrens stated that Terry Wotzka of SEH indicated that the actual cost of installing storm sewer is $ .34
per square foot.
Hosch stated that Hollow Park is a good example as to why the City needs to establish a storm water fee.
He further stated that he encourages the Council to establish a storm water access fee, giving the
developer credit for costs incurred. The City needs to realize that after Lambert installs the storm sewer
pipe he does not have the responsibility for maintaining the pipe in the future. Hosch explained when the
City takes over the responsibility of the maintenance and upkeep of a City pond, the City has the
realization that someday that they will have to replace the pipe and the costs could be substantial.
Rassier concurred with Hosch stating he would support establishing a storm water access fee of $ .20 per
square foot, providing credit for any storm water related expenses incurred by the developer.
Mark Lambert of Summit Management approached the Council and stated that the City did not pay $ .20
per square foot for the Northland Holding Pond area and questions the fee being proposed by the City.
He further indicated that he should not be charged for the maintenance / repair needs for the Hollow Park
Storm Water System. Weyrens stated that Hollow Park was used for illustration only and the fees being
proposed at this time are not for the repairs to the Hollow Park Storm Water System.
Lambert stated that he approached the Council for an easement for storm water drainage and that
request has turned into a creation of new fee. Lambert questioned if the storm water fee is exclusive to
his proposed development, the Indian Hills Plat or development in general. He further stated that he is
not opposed to paying his fair share of the maintenance cost and it is his opinion that his apportionment
should be at the same percent as the pond space that his development requires. Weyrens clarified that
the maintenance cost can extend well into the future and assessing a one time development avoids
collection of fees at a later time.
· Lambert stated he retained an engineer to calculate the percentage of the pond his proposed
development would utilize and it is estimated that the storm water from the proposed development would
May 15, 2003
Page 6 of 11
only use 18% of the total capacity of the pond. He further clarified that the drainage study used hydrology ·
calculations for the development of both Lots 1 and 2 of Block 1 Indian Hills Park Plat. Lambert stated
that he has already agreed to install the pipe from his development to the holding pond and that cost is
estimated between $ 30,000 and $ 40,000. Weyrens clarified that the cost of the pipe from the outfall line
would be credited against the storm water fee. Lambert stated it was his understanding from the April 17,
2003 City Council meeting that he would be required to pay a pro-rated share of the maintenance costs of
the holding pond.
Lambert stated he would be willing to acknowledge the $.20 per foot storm water fee in an effort to move
the project forward. However, he would request that the Council allow him to pay the storm water fee for
both Lot 1 and 2 at this time. Lambert stated that he will be installing a 36" pipe to accommodate the
storm water for both lots therefore he should be able to pay the fee at this time even though he does not
have a development plan for the lower lot.
Hosch stated that he is opposed to collecting the fee for a lot that does not have a development plan and
would not support accepting the storm water fee for the lower lot. Utsch questioned Bettendorf as to what
geographical area utilizes the same holding pond being discussed at this time. Bettendorf responded that
Northland 1 - 3 drain to the same holding pond and when computing the capacity of the pond those
developments were considered. Bettendorf reassured the Council that the holding pond being discussed
at this time has excess capacity even when the Indian Hills Plat is completely developed.
Rieke made a motion to establish a Storm Water Access fee at a rate of $ .20 per square foot as
recommended by City Staff, providing credit to the developer for costs incurred for the expansion
of the storm water system. In the case of Summit Management, the Storm Water Access fee
should be calculated for both Lots 1 and 2 Indian Hills Park Plat. Motion failed due to lack of a
second.
Rassier made a motion to establish a Storm Water Access (SWAF) fee at a rate of $ .20 per square ·
foot of net developable property (gross property less public streets and wetlands). The SWA will
provide a credit to developers for costs incurred to enhance or expand the existing Storm Water
System. This motion further clarifies that the SWA can only be collected for property where a
development plan has been submitted for review. Therefore, the SWAF for Lot 2 Block 1 Indian
Hills Park Plat cannot be collected at this time. However, in the event the cost for installing the
36" storm water line exceeds SWAF required for Lot 1 Block 1 Indian Hills Park Plat, the credit will
be applied when Lot 2 is developed. The motion was seconded by Rieke and passed
unanimously.
~iscussion: Bettendorf requested that Lamberl verify the proposed depth of the storm water pipe
and that it be designed to accommodate the lower lot.
Summit Manaqement - Developer's Aqreement: Weyrens presented the Council with a proposed
Development Agreement between the City of St. Joseph and Summit Management. The Developer's
Agreement is intended to memorialize the site plan as presented to and approved by the Planning
Commission. The Planning Commission has recommended the Council approve the Developer's
Agreement as presented.
Wick questioned if the Developer's Agreement needed to be revised in lieu of the decision to not allow the
collection of the SWAF for Lot 2 Block 1 Indian Hills Park Plat. City Attorney Sue Dege stated the
Agreement can be modified to make reference to Lot 2 Block 1 Indian Hills Park Plat. The reference will
include the ability for Lot 2 Block 1 to drain to the Northland Holding Pond with the fee to be determined
upon development. Dege clarified that the proposed Development Agreement only applies to Lot 1 Block
1 Indian Hills Park Plat and the construction of a 44 unit apartment complex. The Agreement will be
modified to include the SW AF of $ .20 per square foot of net developable property with credit provided for
costs incurred for the expansion of the Storm Water system from the outfall line.
Hosch stated he does not have an issue with the Developer's Agreement and feels it conforms with the ·
City's Ordinances. However, Hosch requested that the Agreernent be modified to include language that if
May 15, 2003
Page 7 of 11
and when Cedar Street is extended north and east, exiting at Northland Drive, the driveway for the
apartment complex should be vacated. Hosch stated it is his opinion that re-designing Cedar Street
would benefit both Lambert and the adjoining neighborhood.
Lambert stated he is opposed to amending the Agreement to include language regarding the re-design of
Cedar Street as he is asking the Council for site plan approval and re-design of Cedar Street is not
necessary for his development. Further, the Ordinance states that all properties are allowed one curb cut
and he is requesting such. Lambert stated that he welcomes the opportunity to negotiate in good faith
with the City on the future of Cedar Street and questioned who he should meet with to start the process.
The Council was in general agreement that the Administrator can coordinate the negotiations and forward
information to the Council as needed.
Utsch stated that originally he was opposed to the access requested by Lambert and believed that the
property would best be served with one access serving both Lots 1 and 2. However, the Engineer
provided information that safety is not compromised by allowing separate accesses for each lot he is not
in a position to provide information to the contrary. Utsch encouraged the Council to negotiate with
Lambert for the realignment of Cedar Street but does not believe the resolution should be tied to the
development plan before the Council at this time. Wick and Rassier concurred with Utsch and encourage
the Council to keep an open mind while discussing the realignment.
Rassier made a motion authorizing the Mayor and Administrator to execute the Developer's
Agreement between Summit Management and the City of S1. Joseph as recommended by the
Planning Commission and including the revision to include the SWAF.
Ayes: Rassier, Wick, Rieke, Utsch
Nays: Hosch Abstain: None Motion Carried: 4:1:0
Lambert requested that the City complete discussion on the realignment of Cedar Street within 90 days
- as it could have an impact on the development of Lot 1 Block 1 Indian Hills Park Plat. Lambert stated that
in the process of securing a building permit for the apartment complex, he was charged a Plan Review
Fee and questioned if the City has adopted such a fee. Building Official Nancy Scott clarified that the City
has established a plan check fee for all commercial and industrial permits and according to the State
Building Code, a multiple family structure is considered commercial. Therefore the City is within their
rights to collect the plan check fee.
Lambert informed the Council that since Lots 1 and 2 Indian Hills Park Plat will be draining to the
Northland Holding Pond, the existing easement on said lots can be relieved. The Council agreed to
review this matter at a later meeting.
CITY ENGINEER REPORTS
Northland Plat Seven - Advertisement for bids: Bettendorf reported that the plans and specifications
have been completed for the utility expansion for Northland Seven. As the City is bonding for the
improvement the Council must authorize the advertising for bids for the improvements.
Rieke made a motion approving Resolution 2003-_, authorizing SEH to advertise for bids for the
improvements for Northland Plat Seven. The motion was seconded by Rassier and passed
unanimously.
Pavement of Parkinq Areas: Bettendorf requested that the Council make a final determination on
whether or not the parking areas in Millstream and Memorial Park will be improved as part of the 2002
Street Improvement. The Council in 2002 requested that a feasibility report be prepared for the
improvement of the parking areas for the aforementioned parking areas. When reviewing the parking
areas, it was noted that the improvement would require more work then simply installing bituminous.
. It was the intent of the Council in 2002 to fund the parking lot pavement through the bond proceeds that
were issued for the 2002 Street Improvement. It was not anticipated that the project would require a
May 15, 2003
Page 8 of 11
considerable amount of drainage detail. The parking area for Monument Park has already been
completed as it did not require any additional work other than laying bituminous. Bettendorf stated the
contractor for the 2002 Interior Street Project is willing to complete the additional work but the Council
needs to make a decision if they are willing to move forward.
Bettendorf presented the Council with a financial breakdown of the 2002 Street Projects, including:
County Road 121; St. Joseph Business Park; SE Utility Extension; Interior Street Project. The City issued
bonds in the amount of $ 4.7 Million and at this time it is anticipated that the City will have excess bond
funds in the amount of $ 325,000.
Hosch stated it is his opinion that the improvement projects for Memorial and Millstream Park should not
be completed at this time in lieu of pending legislative aid reductions. Hosch stated that if the Council is
inclined to move forward with the improvements, he would request a detailed cost analysis of the total
project costs.
Rieke questioned the procedure for expending excess bond revenues. Bettendorf responded that bond
proceeds are designated funds and cannot be used for General Fund purposes. The excess funds
remain in the designated bond fund and accrue interest. If excess bond funds are available and the
bonds require a tax levy, the excess funds can be used to reduce the annual levy.
Hosch stated that he recalls Bond Counsel, Monte Eastvold cautioning the City that due to the large
number of prepaid assessments the bond fund has the potential of creating a negative fund balance
during the last years of the fund. Eastvold recommended the Council continue to monitor the funds and
increase the levy if required.
Rassier stated it is his opinion that the City will be making a mistake if the excess bond funds are used for
improvements to Millstream and Memorial Park. The project has not be completed and it would not be
prudent to expend funds only to create a shortfall for the intended project. Further, Rassier stated the -
City should make provisions to assure that the 2002 Street Improvement Bond Fund remains self
sufficient. -
CONSTRUCTION UPDATE
East Baker Street: Bettendorf reported the portion of Baker Street East that lies between College Avenue
and 1 st Avenue Southeast (west entrance to Kennedy school) has been added to the Interior Street
Project. The Street Improvement includes replacement of the bituminous surfacing and curb/gutter with
the sidewalk remaining intact. Bettendorf anticipates the project to be completed by the end of June
2003.
County Road 121: Bettendorf reported the County is working on completing the sod and driveways along
County Road 121 and expects the work, including the paving, to be completed by mid June 2003.
Downtown Beautification Project: Bettendorf reported that Heartland Stone will be arriving in
approximately two weeks to finish installing the paving stones and Design Electric anticipates completing
the light installation by the end of May.
Sanitary Sewer - County Road 121: Bettendorf reported that he has contacted the sub-contractor
responsible for the utility line installation and required that all the sewer lines be cleaned and televised so
the City could determine of the sewer lines are operating and installed to the satisfaction of the City.
Bettendorf stated that the original report that was received was unacceptable as the pipes contained a
considerable amount of debris and it was hard to determine if the joints were "driven home".
Bettendorf stated he has recently received a second television report of the sewer lines after the pipes
have been cleaned. Bettendori stated the new report indicates that the sewer line alignment is good, the
pipe is round, tight, solid, and does no have any squashing or deflection. However, a number of joints .
have not been securely fastened at the joints or have not been "driven home". When joints are
May 15, 2003
Page 9 of 11
· connected they slide into a bell where there is a gasket. When a joint is "driven home" it is slide past the
bell and past a gasket, once the gasket has been passed the joint stops. The joints then have an overlap
of 4 to 4~ inches and the gasket is not visible.
The report presented to the City indicates that a number of joints have a gap of 1 to 1 W which is not
uncommon in the pipe installation industry. However, there are joints that have gaps exceeding 1 ~
inches and in some areas the gap is 3 to 3 ~ inches and the gasket is visible. Bettendorf stated he has
concerns with the gaps that exceed 1 ~ inches and recommends the City consider requiring the
contractor to repair the joints using the cast-in-place pipe method. This procedure would not require
excavation of the pipes. Rather, a lining is installed in the pipe using access from the manholes and once
the lining is in place water is flushed through the pipes causing the lining to expand and create a seal.
The lining has proven to be extremely durable and the City has recently used this process on Date Street
East.
Hosch questioned Bettendorf as to how frequent he has seen joint gaps exceeding 1 ~ inches.
Bettendorf replied stating this is his first time he has seen it. However he stated that he has spoken to a
number of engineers in surrounding communities and found that this issue is fairly common.
Bettendorf stated that in addition to lining the pipe he would recommend the City required the contractor
to provide the City with a five year performance bond on the sewer line so that in the event the lining is
not successful the City would have the resources to complete the necessary repairs. Utsch stated that he
has received concerns from residents that they should have to be responsible "for a poorly installed sewer
line and do not wish to be assessed in the future for the repairs if the line becomes problematic.
Hosch stated as a good faith effort, he recommends the City guarantee the residents that they will not be
assessed for repairs or replacement of the sewer line for the next 20-years. Rieke stated it is his opinion
that the City should deal with the issue now to either fix the pipe line correctly or obtain a performance
· bond to secure the future of the sewer line for all the residents of St Joseph, current and future. Wick
questioned if the City could determine the amount of the performance bond so that the total expenses
would be covered in the event the City would need to excise the rights to the bond. Bettendorf stated he
contact the City Attorney for an opinion on this matter and report back to the Council.
Hosch expressed frustration with the project and the performance of one of the sub-contractors. Hosch
stated that the County Road 121 project did meet the expectations during the construction and phase and
feels it is important for the City to secure any assurances for performance before the project is closed.
2002 Interior Street: Weyrens reported that Kay Lemke is requesting reimbursement for the apron that
was replaced on her property. The apron was scheduled to be replaced as part of the project. However,
since Lemke was in the process of completing additional concrete work she performed the restoration
herself and is seeking reimbursement. Bettendorf stated it is not uncommon for municipalities to
reimburse residents for restoring property that would have been restored as part of the improvement
project. The resident is typically reimbursed the same amount that would have been assessed· and the
resident must provide proof of payment before reimbursed from the City.
Wick made a motion to authorize the reimbursement of $ 63.00 to Kay Lemke f<?r the replace of the
driveway apron that was scheduled to be replaced as part of the improvement project. Before
reimbursement, the City must be provided a paid receipt verifying the work has been completed.
The motion was seconded by Utsch and passed unanimously.
SE Utilitv: Bettendorf reported the storm sewer is scheduled to be installed in Lynx Road within the next
seven to ten days. Utsch questioned if the City has received notification from St. Joseph Township as to
whether or not they will contribute for the improvement of Lynx Road as it was in dire need of repair when
the property was annexed. Weyrens reported that St. Joseph Township has indicated that they will
review Lynx Road as part of their annual road inspection and make a decision as to whether or not they
will make a monetary contribution. Utsch questioned if the City receives a contribution if it will go directly
· to the adjoining homeowners or as an offset to the entire project. It was clarified that the contribution will
go to the adjoining property owners.
May 15, 2003
Page 10 of 11
MAYOR REPORTS ·
Ordinance Revisions - Exterior Requirements: Hosch recommended the Planning Commission consider
amending the Ordinance regulating R-3 and require all multiple family dwelling units to meet the same
exterior requirements as the Highway Business Zoning District.
County Board Meetinq: Hosch reported he will be attending an upcoming Stearns County Board meeting
on behalf of the City of St. Joseph and will be discussing the following items::
1. Truck Traffic on Minnesota Street - Request the County to sign 2nd Avenue NW as the
designated truck route. Rieke requested that signage be included on County Road 133 directing
truck traffic to County Road 75 and then 2nd Avenue NW. Currently trucks are crossing CR 75
and using Minnesota Street East. The Council also discussed road weight restrictions and the
enforcement of such.
2. Signalization at CR 75 and Northland Drive - The intersection at Northland Drive and County
Road 75 is in dire need of a signal light. Hosch stated the housing development north of CR 75
has raised the need for the signal light.
Budqet Update: Hosch reported he spent two days at the Capital urging Legislators to not reduce Local
Government Aid to resolve the State Budget issues. The proposal before the Legislature illustrated that
the City of St. Joseph would lose Government Aids in the amount of $285,000. An amendment had been
presented at the House of Representatives adding transit funding to the formula, which primarily benefit
the suburban Cities, saving large cuts to the Greater Minnesota Cities. Unfortunately the amendment
failed and the City of St. Joseph will lose an estimated 20% of Government Aid.
Curb-Cut Restrictions: Hosch stated that a resident has expressed concern with the curb cut limitations in
R1 Zoning Districts. Weyrens reported the Ordinance currently regulates that each residential property ·
can have one curb cut, not exceeding 24 feet in width. A resident on Gumtree Street has removed the
curbing and had intended to install a 39-foot curb cut. The Planning Commission will be reviewing this
matter on June 2, 2003.
COUNCIL REPORTS
RIEKE
Ethics Committee: Rieke questioned Hosch as to the status of the formation of the Ethics Committee.
Hosch stated that he has not received an applications for interested persons to serve on the Board but
will continue to pursue the formation of the Ethics Committee.
Miscellaneous: Rieke questioned Hosch on the application of Roberts Rules of Order when a motion is
made and a second is not received. Is their an established period of time before the motion is declared
failed. Hosch replied a motion is not seconded, there is no time frame required before declaring the
motion failed, it is a matter of being silent for a reasonable amount of time.
RASSIER - No Report.
WICK
Speed Zones: Wick stated he has some concerns of the speed zones adjacent to Kennedy School and
St. Joseph Lab School. Weyrens recommended Wick meet with the Police Chief to further discuss the
matter.
Softball State Tournament - Parkinq: Wick stated he has concerns with the amount of parking spaces
that are available for the State Softball Tournament and if additional parking would be allowed ·
surrounding the property. Wick stated that he would discuss this matter with the Police Chief.
May 15, 2003
Page 11 of 11
· UTSCH
Alcohol Matrix: Utsch questioned the status of the sub committee established to review the Alcohol
Matrix. Weyrens stated that City Attorney Tom Jovanvoich is preparing a draft revised Matrix for the
Committee to begin discussion.
ADMINISTRATOR REPORTS
Parkinq Lot Security Liqhts: Weyrens reported that Baker Electric has four surplus fiberglass light poles
and they are willing to sell them to the City at a discounted rate. In addition to the four light poles a fifth
one is available at no charge as it is slightly damaged. However the damage can be repaired an
insignificant. Baker Electric is requesting $ 2,300 for the five fiberglass poles and light heads. In addition
to the cost of the light poles the City will be responsible for the transportation and installing of such. The
light poles will either be used to replace the lights at City Hall or they can be used for the new Public
Works Facility.
Rieke made a motion to approve the expenditure of $2,300 to purchase five fiberglass security
lights as requested. Additional costs will include transportation and installation. The motion was
seconded by Rassier and passed unanimously.
City Council and Planninq Commission Traininq; Weyrens reported that City Attorney Tom Jovanovich
has volunteered to provide a training session to the City Council and Planning Commission regarding
land use matters and policies and procedures. The training will be at no cost to the City. Weyrens stated
that since the City has new members on both the Council and Planning Commission this would be a good
opportunity and the City should take advantage of such. The Council requested that Weyrens make the
necessary arrangements with Jovanovich for the training session.
· Leaque of MN Cities: Weyrens reported the League of MN Cities has mailed out the Annual Conference
information to the City Council members and questioned if the Council is interested in attending the
Conference. The Conference is being held June 18 - June 20 and is in St. Cloud. The budget includes -
funds if all the Members are interested in attending. Rieke stated that he has not received any
information from the League of Minnesota Cities and questioned if the Council should be receiving the bi-
weekly League Publication. Hosch stated that the Council in 2002 reduced the budget to eliminate the
subscription to the League Publication as it is available on-line.
Utsch made a motion to authorize the expenditure in the amount of $ 1,475 for the City Council
members to attend the League of MN Cities Annual Conference to be held on June 11 and 12 in 8t.
Cloud. The motion was seconded by Wick and passed unanimously.
Adjourn: Utsch made a motion to adjourn at 9:50 PM; seconded by Hosch and passed
unanimously.
Judy Weyrens
Administrator
·
June 5, 2003
Draft
Page 1 of 7
- Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Thursday, June 5, 2003 at 7:00 PM in the St. Joseph City Hall.
-
City Council Members Present: Mayor Larry Hosch. Councilors Ross Rieke, Dale Wick, Gary Utsch, AI
Rassier. City Administrator Judy Weyrens.
City Representatives Present: City Engineer Joe Bettendorf.
Others Present: Jim Graeve
Approve Aqenda: Rassier made a motion to approve the agenda with the following changes:
Addition 10d.) Lemmer Trucking - Development Approval. The motion was seconded by Wick and
passed unanimously.
Consent Aqenda: Rassier made a motion to approve the consent agenda as presented; seconded
by Rieke.
a. Bílls Payable - Approve check numbers 32814 - 32901
b. Minutes - Approve Joint EDA and City Council minutes for March 19, 2003 and Joint City Council and
Planning Commission minutes for May 28, 2003.
c. Application for Payment No.5; 2002 Street Improvement Project - Authorize the Mayor to
execute Pay Application No.5, for the 2002 Street Improvement Project and authorize payment to RL
Larson Excavating in the amount of $79,212.93.
d. Change Orders NO.3 and 4; 2002 Street & Utility Improvements Project - Authorize the Mayor
to execute Change Order Request NO.3 in the amount of $21,683.25 for the reconstruction of Baker
Street East and Change Order No.4 in the amount of $6,108.00, for the paving of Monument Park.
e. Application for Payment No.3; Shingobee Builders, Inc. Maintenance Facility Building -
Authorize the Mayor to execute Pay Application No.3, for the Maintenance Facility Building and
. authorize payment to Shingobee Builders, Inc. in the amount of $83,421.
f. Maintenance Worker - Authorize the advertisement and hiring of two Maintenance Workers, one to
replace a retiring employee.
g. Re-allocation of Grant Funds - Authorize an amendment to the o TED Grant to transfer $7,000 to
General Administration.
h. Capital Purchase Request - Authorize the expenditure of $1,655.40 to Granite Electronics for the
installation of equipment in the new patrol car.
Discussion: Wick requested the minutes of March 19, 2003 be corrected to list EDA Director
Joanne Foust as being present and to correct the minutes of May 28, 2003 to reflect the following
changes: Green Lake should be changed to Big Lake and also the Stearns County plan that
indicated that 88h Avenue was to be extended to County Road 75 should be changed to County
Road 121.
Hosch stated that he supports the replacement of the retiring Maintenance Worker but has
concerns with adding additional staff due to the budget deficit. Hosch requested further
discussion on whether or not to hire the second Maintenance Worker later in the meeting.
Rassier amended his motion to allow for the hiring of one Maintenance Worker and to allow for
additional discussion later in the meeting before hiring the second Maintenance Worker. Rieke
accepted the amendment and the motion passed unanimously.
Public Comments:
Jim Graeve of 619 Minnesota Street E., approached the Council regarding the owner occupied rental
units in R1, Single Family Zoning Districts. Graeve suggested the Council review imposing rental density
requirements in residential neighborhoods. Limiting the number of rental units in a residential
. neighborhood would prevent over-saturation rental units in older neighborhoods. Graeve further stated
that limiting the number of rental units in a neighborhood would also preserve the older housing stock for
June 5, 2003
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affordable housing. Graeve requested the Council impose a rental license moratorium on all property -
between College Avenue and 3'd Avenue East between Ash Street and Minnesota Street so that the
Planning Commission could further research density alternatives. Rassier stated it is his understanding -
that if a moratorium is instituted, it must apply to an entire zoning district, not just a section of the zoning
district. Rieke stated it is his understanding that the Planning Commission has the ability to provide input
to the Council on a regular basis and a moratorium should not be needed.
Hosch stated he agrees with having a density limitation within neighborhoods and clarified that if a
moratorium was implemented at this meeting, it would not affect the Interim Use Permit Application of
John and Kathryn Kalkman. Hosch stated that the Planning Commission has the authority to discuss a
possible moratorium and make a recommendation to the City Council.
Graceview Estates 2, Final Plat - Bob Herqes: Weyrens reported the City Council in 2002 approved the
Preliminary Plat for Graceview Estates and the Final Plat for phase one of the development. The
Developer's Agreement required that before any future phases of Graceview could be constructed, the
north access road must be constructed and available for construction traffic. Weyrens stated that
Graceview Plat 2 has been reviewed in relation to the approved preliminary plat and the design is
consistent with what has been approved. The only outstanding issue is the Engineering requirements
and the finalization of the easements with the College of St. Benedict and St. Cloud School District 742.
The recommended City Council action is it to approve the Final Plat for Graceview Plat 2 contingent upon
the approval of the City Engineer and authorize the Mayor and Administrator to execute the Developer's
Agreement when all outstanding issues are resolved. (Design standards and the City has received the
executed easements.)
Rassier questioned what streets will be constructed with phase two that would accommodate construction
traffic. Bettendorf responded that according to the Development Agreement for Graceview Estates Plat
One, Callaway Street must be available for construction traffic. Bettendorf further stated that utilities will .
be constructed in the ROW for Field Street and that road may be available as well for construction traffic.
Graceview Developer Rick Heid stated that it would seem most logical to use Field Street for construction
traffic as most of the homes will be built closer to Field Street. Trucks hauling construction material would
be more apt to use Field Street than Callaway Street. Wick questioned if Field Street is the same street
for which the City has received federal funding for a traffic study and if so, what affect will a construction
road have on the study. Bettendorf stated that he is hesitant to use Field Street as a construction road
since the City will be conducting a transportation study. The purpose of the Transportation Study is to
identify possible locations for a road and if a road is constructed before the study is complete it may pre-
determine the location of the road or limit the options of the study.
Utsch stated it was his understanding that a construction road was required with the first phase of
Graceview and before the phase two could begin the final road was to be completed. Rassier stated it is
his opinion that Callaway Street should be constructed as part of phase two. The Council assured the
residents at the public hearing that a road would be constructed. Rassier stated that the Council should
decide which road is required to be constructed, Callaway, Field Street or both, and it should be a part of
phase two.
Hosch stated he had the opportunity to review the minutes of previous Council meetings regarding
Graceview Estates and the City Council assured the residents that a construction road would be available
before the second phase could be developed. In addition, the City recognized that the developer should
be responsible for part of the costs for the construction of Callaway Street and required the Developer to
contribute $ 250 per acre for the future roads. This same requirement should be included in all the
phases of Graceview Estates.
Utsch questioned Heid if his contractors are aware of the roads they are to be traveling on when entering
and exiting the development. Heid stated that he has informed the contractors to use 1 ih Aven ue and .
East Baker Street but unfortunately he cannot control which roads the drivers use. Bettendorf stated that
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· the City has posted the most of the streets as 5 ton roads forcing construction traffic to use appropriate
roads.
Bettendorf questioned the names of the streets within the development. While he does not want to
second guess the Planning Commission if they have approved the names, but the following two street
names should be reconsidered: Kara Court and Elena Avenue. Elena Avenue is not consistent with the
St. Joseph Street Naming Ordinance and Kara Court is too similar to Cary Court and could cause
problems for emergency services.
Bettendorf questioned if the area designated on the plat as Field Street is designated as an easement as
it is not included on the preliminary plat. Heid responded that it should be an easement as the actual
utilities will be placed in the same area. Bettendorf requested to review this matter further to assure the
City has the necessary rights to use the property for utility installation and a possible road.
Wick made a motion to approve the Final Plat for Graceview Plat 2 with the following
contingencies:
1. Approval of the City Engineer
2. Change the names of Kara Court and Elena Avenue
3. Provide assurance that the needed easements have been recorded or established
for future use.
4. Approval of the City Attorney
This motion further authorizes the Mayor and Administrator to execute the Developer's Agreement
when all the contingencies have been satisfied. The motion was seconded by Utsch and passed
unanimously.
Wobeqon Trail Addition, Final Plat - Lance Honer: Weyrens reported the Planning Commission
· conducted a public hearing on May 5, 2003 for the platting of property owned by Lance Honer. The
property is located north on County Road 2 adjacent to the abandoned railroad tracks. The property has
recently been annexed and a condition of annexation was that the property would be platted within 12
months of annexation. Honer has presented the Planning Commission with a development plan to
construct a 69 unit apartment building on the same site. At this time the Council is only considering the
final plat and the Planning Commission has recommended the Council approve the plat contingent upon
the approval of the City Engineer and City Attorney. Weyrens further stated that the property has been
reviewed by Stearns County Environmental Services and they have determined that the plat is exempted
wetlands and they have approved the proposed plat.
Rassier made a motion to approve the Preliminary and Final Plat for the Wobegon Trail Plat as
presented by Lance Honer with the following contingencies:
1. Approval of the City Engineer
2. Approval of the City Attorney
The motion was seconded by Hosch and passed unanimously.
Discussion: Bettendorf stated that the plan presented by Honer was one of the most complete
plans he has had the opportunity to review and commended them for their efforts.
CITY ENGINEER REPORTS
Liberty Pointe - Request for authorization to advertise for bids: Bettendorf reported the construction
documents have been completed for the Liberty Pointe housing development. Since this project is a City
project, publicly financed, the Council must authorize the advertisement for bids. Wick and Rassier
questioned if the private streets have been included in the construction plans as the City cannot finance
private streets. Bettendorf responded that the private streets are included in the construction plans but
they are not included in the financing. It is not feasible to award two contracts for the same project
· separating out the private streets. The construction and financing of the improvements are two separate
issues.
June 5, 2003
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Page 4 of 7
Utsch made a motion authorizing SEH to advertise for bids for Liberty Pointe Housing .
Development, with an anticipated bid opening date of June 27, 2003. The motion was seconded
by Wick and passed unanimously.
2002 Street Project Update: Bettendorf reported the contractor for the 2002 Interior Street Project is in
the process of completing the finishing work. The majority of the sod has been laid and the final lift of
bituminous has been constructed. Bettendorf also reported that the one block portion of East Baker
Street that was schedule to be overlayed is under construction at this time and should be finished shortly.
Rieke stated he was disappointed that the City did not widen the radius at the intersection of 2nd Avenue
NW and County Road 75. The pavement area is not large enough for trucks to maneuver the corner and
the sod is being destroyed as a result. Bettendorf stated that he will review the intersection to see if the
area can be paved or repaired.
Alley Pavement Request: Bettendorf presented the Council with a request by Dr. Michael Contardo to
pave the east/west alley adjacent to his property on 2nd Avenue NW. Contardo has indicated that he is
willing to pay for additional costs if the adjacent property owners are not willing to pay for the
improvement. Bettendorf reported that if the alley were to be improved, four property owners would be
affected. This project was originally part of the 2002 Street Improvement Project, but due to the
opposition of the majority of affected residents, the alleys were removed from the project. Weyrens
reported that she has contacted one of the affected property owners and questioned if they would be
willing to pay an assessment for the alley improvement. The property owner indicated that they would
consider such after reviewing the probable costs.
Hosch stated it is his opinion the affected property owners should be surveyed to determine their interest
in the improvement and probable assessment. Rieke stated it is his opinion that alleys that benefit more
than the adjoining property owners should be assessed differently than those that are more private in .
nature. He further stated it is his opinion that residents are more willing to make an investment in an
improvement if they are a direct beneficiary. However, if the improvement area is a general traffic area
they do not see the benefit of the improvement, nor do they desire to pay the entire cost of the
improvement. Rieke stated that the alley abutting the Contardo Dental Clinic is widely used. Utsch
concurred with Rieke and stated the City may wish to assess commercial alleys different than residential
alleys based on the use of the road.
Rassier questioned Bettendorf if he has prepared probable costs for the improvement. Bettendorf
responded that the probable costs should be the same that was assessed for the 2002 Interior Street
Project, approximately $23.00 per foot. Bettendorf stated that the Public Works Director has indicated
that the alley being discussed at this time has an unusual amount of gravel that has been laid over the
years and it may be possible to pave over the top of the existing surface, reducing the cost of the
improvement. The Council was in general agreement to survey the affected property owners to see the
willingness to accept an assessment for the proposed improvement.
County Road 121 Sanitary Sewer: Bettendorf reported he along with the Public Works Director and
Wastewater Operator have had the opportunity to review the televised tapes of the sanitary sewer along
County Road 121. Due to the number of joints that have excessive gaps, Bettendorf notified Stearns
County that the City is not willing to accept the sewer improvements as installed. The letter further stated
that the City is requesting the contractor line all joints with a gap over one inch and provide the City with a
20 year warranty bond. Bettendorf stated that the lining of the sewer pipe can be completed without
removing the bituminous surface. The City will not accept the utility project until the requested repairs
have been completed.
Stripinq of Newly Paved Streets: Bettendorf reported the striping of the streets will be completed by each
contractor. Stearns County will be responsible for the striping of College Avenue/County Road 121.
.
June 5, 2003
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Page 5 of 7
· MAYOR REPORTS
Stearns County Meetinq - June 17. 2003: Hosch reported that he is still working with Stearns County
regarding truck traffic on County Roads, Northland Drive stoplight proposal, and the County Road 121
Improvement.
Tax Bill: Hosch reported with the new funding formula enacted by the 2003 Legislature, the City will lose
approximately 41 % of Local Government Aid. It was originally anticipated that the City would lose
$197,353 in LGA and the latest project indicates that St. Joseph will lose $325,000 which is
approximately 23% of the St. Joseph General Fund Budget. Hosch extended an invitation to the City of
St. Joseph's Representative and Senator to approach the Council regarding the recent tax cuts.
Maintenance worker - 2nd position: Weyrens reported that the Public Works Director is requesting the
Council reconsider hiring an additional Maintenance Worker. Before Legislature began in 2003 the
Council had authorized the advertisement and hiring of an additional Maintenance Worker. However,
when it was determined that Cities would lose a significant amount of LGA, the Council placed a freeze
on hiring the additional staff member. Due to the increased work load of the Maintenance Department,
Taufen is requesting the Council reconsider their hiring freeze and authorize the additional staff member.
Councilors expressed concern with the proposed LGA cuts and questioned how the City of St. Joseph will
absorb the proposed cuts. Wick requested the Council establish a special meeting to review proposed
budget cuts in anticipation of lost aid. Weyrens stated that the Department Heads have been asked to
review their budgets and submit a revised budget for Council consideration. Weyrens presented the
Council with the May 2003 financial report illustrating the current budget versus year-to-date
expenditures. The Council agreed to discuss this matter further on June 10 at a special Council meeting
to review the proposed budget cuts and financing alternatives.
· Website: Hosch questioned the status of the Website and if current information will be placed on the site
soon. Weyrens responded that the intern working on the Website has quit and the staff will continue
working on updating the site as time permits.
COUNCIL REPORTS
RIEKE
Internet Service - Industrial Park: Rieke questioned the status of providing internet service to the
Industrial Park. It is his understanding that some of the business have requested high speed internet
service and it is currently not available. Weyrens stated that Municipal Development Group is in the
process of contacting the businesses in the Industrial Park to determine the interest and what type of
service is requested. Once this information has been obtained a meeting with the cable provider will be
established.
Utility Franchise Fee: Rieke questioned the status of the implementation of the Utility Franchise Fee.
Weyrens stated she along with the City Attorney are working with the utility companies to establish the
rate and prepare the necessary amendments to the franchise agreements. The utility franchise fee will
be implemented in January 2004.
RASSIER
Historical Society: Rassier reported the Historical Society is recommending the City purchase or lease
the former Knight Builders, Inc. facility located at 35 College Avenue North for future expansion of City
Hall. Hosch concurred and stated that it would logical for the City to purchase the building if the property
is available and the City can provide the resources to purchase the building. Weyrens reported that she
· has met with the realtor and requested the City be provided a first option for purchase.
WICK
June 5, 2003
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Developer's Aqreement - Affordable Housinq Committee: Wick questioned the status of the Developer's ·
Agreement for the Affordable Housing Committee. Weyrens reported she has received the language for
the Developer's Agreement and it will be include as part of the Agreement.
St. Joseph Recreation Association: Wick reported the St. Joseph Recreation Association met on June 1,
2003 and have purchased two picnic tables for Millstream Park to be located by the softball fields.
School Zones: Wick reported he has spoken with Stearns County regarding establishing school zones
on Minnesota Street and County Road 121.
UTSCH
Ordinance Issues: Utsch reported the Planning Commission will be meeting to discuss proposed
Ordinance Amendments including setback requirements, exterior requirements for R3 Zoning Districts
and maximum curb cut width for R1 Zoning Districts.
County Road 121 Reimbursements: Utsch reported he had been approached by several residents who
live along County Road 121 regarding the late fees assessed the contractor for not completing the project
by the deadline. Utsch questioned if the City has received any late fees and what happens to the funds
when they are received. Weyrens stated that the fine is considered liquidated damages and they have
been charged to the contractor. However, the City has not received any of the damages and it is
uncertain when and if we will receive any. At the time the City receives any damages it will be forwarded
to the Council for consideration.
Lynx Road: Utsch questioned the status of Lynx Road and if St. Joseph Township has considered paying
a portion of the improvement. Weyrens reported the Township will be considering this matter on June 9,
2003. ·
Ordinance Book: Utsch questioned the status of the St. Joseph Code of Ordinance book and when it will
be ready for distribution. Weyrens reported the Attorney's office is still in the process of making the
necessary corrections as the process is more complicated than anticipated. The entire City Code must
be converted to a new software program. As soon as the books are available they will be distributed.
ADMINISTRATOR REPORTS
Discussion on eliqible Bonds for refundinq: Weyrens reported the City has four bond issues that are
eligible for refinancing. The bond issues include: 1997 for the Fire Hall, 1992 East Baker Street
Improvement, 1993 EastlWest Minnesota Street Improvement, and 1996 East Minnesota Street
Improvement. The bond market is at a 45-year low and the City Council must determine if they wish to
refinance the bond issues and when they would like to do so. Weyrens recommended the Council
refinance at this time as it is uncertain as to how long the interest rates will remain at their low point. It is
anticipated that the fiscal impact of refinancing will result in a savings of approximately $ 250,000 in
interest. The Council was in general agreement to request Bond Counsel to refinance the
abovementioned bond issues.
City Council Meetinq - July 3. 2003: Weyrens reported the first meeting in July is scheduled for July 3,
2003. Due to the Community Fesitval beginning in the evening of July 3, Weyrens questioned if the
Council wished to change their meeting date to July 2, 2003
Rieke made a motion to move the regularly scheduled City Council meeting on July 3, 2003 to July
2, 2003 due to the 4th of July Community Celebration. The motion was seconded by Utsch and
passed unanimously.
Bids - Northland Plat Seven: The bids for Northland Plat Seven are being opened on Friday June 6, ·
2003 and are scheduled to be accepted by the Council on June 19.2003. The developer is anxious to
June 5, 2003
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get started and is questioning whether or not the Council would consider meeting specially on June 9 or
· 10. The meeting should only take approximately 10-15 minutes and can be done at the convenience of
the Council. The Council agreed to meet at 7:00 AM on June 10, 2003 to award the contract for the
improvements for Northland Plat Seven.
Transportation Meetinq: Weyrens reported the City and Township will be meeting jointly on June 25,
2003 to discuss future transportation planning. The meeting is a result of the plat submitted by Arcon
Development (Heim/Bechtold Property).
Lemmer Truckinq: Weyrens presented the Council with a proposed Development Agreement for Lemmer
Trucking. Lemmer Trucking has submitted a development plan to construct a loading dock on 19th
Avenue NE. The Planning Commission had reviewed the Development Plan and required that the
property be brought into compliance before the Development Agreement is executed. Weyrens reported
that Lemmer Trucking has satisfied all the requirements of the Planning Commission and requested the
Council authorize execution of the Developers Agreement as recommended by the Planning
Commission.
Rassier made a motion authorizing the Mayor and Administrator to execution the Developer's
Agreement between Lemmer Trucking and the City of S1. Joseph as recommended by the
Planning Commission. The motion was seconded by Wick and passed unanimously.
Council Revenue Monthly Report: Weyrens presented the Council with a revised monthly financial report
and requested that the Council review the information and contact her if they would like additional
information or have questions on the submitted report. If the Council is acceptable to the revised format it
will be submitted monthly in addition to the account detail. The Council generally agreed to the revised
format.
· Adjourn: Wick made a motion to adjourn at 8:45 PM; seconded by Utsch and passed unanimously.
Judy Weyrens
Administrator
· C:IDocuments and SettingsIJudylMy DocumentslCity Council Minutes12003 MinuteslO3jun05.doc
July 17,2003
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Page 1 of 4
· Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular
session on Thursday, July 17,2003 at 7:00 PM in the St. Joseph City Hall.
City Council Members Present: Mayor Larry Hosch. Councilors Ross Rieke, Dale Wick, Gary
Utsch, and AI Rassier. Administrator Judy Weyrens.
Approve Aqenda: Utsch made a motion to approve the agenda with the following changes:
Deletions: 11 (c) Change Order Request, Public Works Facility
Additions: 11 (c) Safe and Sober Grant - Submission Request
11 (e) Application for Funding through Minnesota Housing Finance Agency;
The motion was seconded by Wick and passed unanimously.
Consent Aqenda: Rassier made a motion to approve consent agenda as presented; seconded by
Rieke and passed unanimously.
a. Minutes - Approve the minutes of July 2, 2003
b. Bills Payable - Approve Check Numbers 33009 - 33063
c. Land Use Request - Adopt the findings of the Planning Commission and deny the request of
Marie Loso to conduct a public hearing for a variance or special use permit to allow the
construction of a home in a B1 Zoning District.
d. Application for Payment NO.4: Authorize the Mayor to execute Pay Application No. 4 for the
Public Works Facility and authorize payment to Shingobee Builders in the amount of $ 146,099.70.
e. Application for Payment NO.2: Authorize the Mayor to execute Pay Application NO.2 for the
East Baker Street Lift Station and authorize payment to R.L. Larson in the amount of $ 12,433.60
f. Application for Payment NO.4: Authorize the Mayor to execute Pay Application No. 4 for the SE
Utility Extension Improvement and authorize payment to Kuechle Underground in the amount of $
· 81,110.93.
g. Storm Water Utility: Accept the proposal of SEH to complete the following Storm Water Services:
Storm Water Study; Implement a Storm Water District; Establish GIS Mapping; Contour Mapping
h. No Parking Sign Request: Approve the request of Tim Borresch to install a no parking sign in the
east/west alley, east of 3rd Avenue NW contingent upon the approval of the Public Works Director.
i. Owner Occupied Rental- Adopt the findings of the Planning Commission, including the
contingencies, and issue an Interim Use Permit to Michael Bader.
Public Comments to the AQenda: No one present wished to speak.
St. Joseph Fire Relief Association. Annual Report - Jeff Taufen: St. Joseph Volunteer Fire Relief
Treasurer Jeff Taufen presented the Council with the 2002 Annual Fire Relief Report. Taufen
stated the Fire Relief Association is the entity responsible for the firefighters pension. Annually
the City Council must review the financial report and determine the required contribution for the
following year. Based on projected balances, the 2004 Relief Contribution will be $ 28,347
compared to $ 29,000 for 2003. The slow economy and dropping interest rates are the main
reason the additional funding is needed. Taufen reported that the City of St. Joseph is only
responsible for approximately 48% of the contribution with the balance contributed from St.
Joseph and St. Wendel Township.
Rieke made a motion to accept the 2003 Annual Fire Relief Report as presented; seconded by
Rassier and passed unanimously.
Discussion: Theisen reported the Fire Relief Association has been completing the Relief Report
for the past five years. Rieke questioned if the Relief Association Report is audited or reviewed
for compliance with State Law. Weyrens stated that the Relief Association is required to
complete an audit each year and submit the findings to the State Auditors Office.
·
July 17,2003
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MAYOR REPORTS .
Coalition of Greater Minnesota Cities Annual Conference: Hosch reported that the Coalition of
Greater Minnesota Cities Annual Conference will be held on July 23 - 25 in Fergus Falls and
funding is available for one member of the Council to attend.
Developments within the City of St. Joseph and St. Joseph Township: Hosch reported he would
like to work cooperatively with St. Joseph Township to develop consistency in building standards.
Hosch stated that he will approach St. Joseph Township to inquire if they would be willing to
adopt similar Ordinances to the City with regard to exterior requirements in commercial and
industrial zoning districts.
COUNCIL REPORTS
RIEKE
St. Joseph EDA Update: Rieke reported the EDA has recently reviewed the marketing agreement
between the City of St. Joseph and Leo Buettner. The agreement is scheduled to expire in
September of 2003. The agreement allows the City to market and sell property in the St. Joseph
Business Park with the land prices identified. Buettner is requesting to increase the price of the
lots before the agreement expires. As the EDA was not inclined to amend the Agreement,
Buettner submitted a 30 notice to terminate the agreement. The EDA notified all business
prospects of the intent to increase land prices.
Rieke reported that the EDA will be meeting on the following dates: July 30,2003 - Final Walk .
through of the maintenance Facility; August 6, 2003 - Special meeting to formulate the 2004
budget; August 20, 2003 - Regular scheduled meeting.
RASSIER
Maintenance Facility: Rassier reported the Building Committee met on July 16, 2003 to review the
maintenance facility and establish a list of items that need to be completed before the building is
turned over to the St. Joseph Economic Development Authority. The final inspection is
scheduled for July 30, 2003.
St. Joseph Camber of Commerce Meetinq: Rassier reported that the St. Joseph Chamber of
Commerce will not be meeting in August. However, their next scheduled meeting will be held on
September 16, 2003 at the new Maintenance Facility.
Maintenance Facility's Open House: Rassier requested that the City staff coordinate an open
house for the Maintenance Facility and invite past members of the Building Committee.
WICK - No Report.
UTSCH
Planninq Commission Meetinq: Utsch reported that a special Planning Commission meeting will
be held on July 21,2003 at 7:00 p.m. to review proposed Ordinance Amendments.
Alcohol Matrix Committee: Utsch reported that the Committee reviewing the Alcohol Matrix will
be meeting July 23,2003 at 2:00 p.m.
.
July 17,2003
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. ADMINISTRATOR REPORTS
Fireworks Ordinance 120: Weyrens presented the Council with a revised Ordinance regulating the
use of Fireworks. The Legislature in 2003 removed local control regarding the location for sales
of fireworks. Therefore, Ordinance 120 - Regulating Fireworks, must be amended to be in
compliance with State Law. The amended fireworks Statute specifically prohibits restrictions on
the display of fireworks provided the vendor is in compliance with National Fire Protection
Association Standard 1124. The current version of Ordinance 120 appears to be in violation of the
new statute by restricting sales to permanent structures and prohibiting direct access to fireworks
offered for sale. Provided the structure and display is in compliance with NFPA Standard 1124,
the sale of fireworks should not be restricted beyond that of other items.
Wick made a motion authorizing the Mayor and Administrator to execute an amendment to
Ordinance 120, Regulation of Fireworks, as recommended by the City Attorney, referencing NFPA
Standard 1124 and allowing outside sales. The motion was seconded by Rassier and passed
unanimously.
2004 Budqet Meetinq Schedule: Weyrens presented the Council with the following schedule to
review and adopt the 2004 Budget:
Budget Meeting August13,2003 5:30 PM
Budget Meeting August 20, 2003 6:00 PM
Adopt Preliminary Budget September 4, 2003 7:00 PM
Truth in Taxation Hearing December 2, 2003 7:00 PM
Continuation Hearing (if needed) and December 18, 2003 7:00 PM
Final Budget Adoption
. Safe and Sober Grant: Weyrens presented the Council with a request from the Police Chief
requesting authorization to participate in the Safe & Sober Program offered by the State of
Minnesota. The Safe & Sober program provides for overtime patrolling to do special
- enforcements such as seatbelts, drinking while intoxicated and child restraints. The grant
reimburses the City for overtime wages of the Police Officers with the City absorbing the benefit
costs and vehicle expenses.
Rieke made a adopting CC Resolution 2003-19 Authorizing the Mayor and Administrator to
execute the Safe and Sober Grant Agreement between the Minnesota Department of Public Safety
and the Cities of Waite Park, S1. Joseph and Cold Spring. The grant will extend from October 1
2003 through September 30,2004. The motion was seconded by Wick and passed unanimously.
Buildinq Permit Fees: Weyrens reported that a final resolution to the residential plan review fee
has not yet been determined and this matter will be placed on the next Council agenda for
consideration.
St. Cloud HRA Life Cycle HousinQ, Resolution: Weyrens reported that St. Cloud HRA is working
with the five area Cities to provide affordable housing through housing rehabilitation. The HRA is
requesting that the City identify an area that is conducive for redevelopment containing the older
housing stock. Weyrens stated that she identified the potential redevelopment area as those
residential homes between 3rd Avenue North and 3rd Avenue South. Residents in the
redevelopment area will be eligible for funding for home improvements such as siding and
shingling. Weyrens stated that St. Cloud HRA will administer the program and their will be no
cost to the City.
Rassier made a motion to adopt CC Resolution 2003-18, Supporting the Application for Funding
. through Minnesota Housing Finance Agency to provide housing assistance for the following
rehabilitation area: Residential homes between 3rd Avenue North and South. In addition this
motion authorizes the Mayor and Administrator to execute a Joint Powers Agreement with the St.
July 17,2003
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Page 4 of4
Cloud HRA to administer the housing rehabilitation assistance program. The motion was .
seconded by Rieke and passed unanimously.
St. Joseph Parish - Lonq Term Planninç¡: Weyrens reported that she met with representatives of
the St. Joseph Parish Long Range Planning Committee on July 17, 2003. The Parish is seeking
input as to the future goals of the City and how the City and Parish can work together
cooperatively.
Applicant Hirinç¡ Committee: Weyrens reported the City received over 60 applicants for the
position of Maintenance Worker. The City Office staff is administering for all applicants and the
top candidates will be offered an opportunity to interview for the position. Weyrens stated that wo
members of the Council will be needed to be a part of the interview committee which consists of
the Public Works Director, Wastewater Operator and Administrator. Hosch and Rassier
volunteered to be a part of the interview committee for the Maintenance Worker hire.
Linda Schyma - Rental Status: Weyrens reported that a rental license for the property located at
11 College Avenue North has not been issued as the City has not received confirmation of
designated tenant parking. The Special Use Permit approved by the City Council required that
before the rental license is issued, the property owner must verify that seven parking spaces area
available for the tenants for the duration of the rental license. In addition the parking spaces must
be designated and marked.
Adjourn: Wick made a motion to adjourn at 7:40PM; seconded by Utsch and passed unanimously.
Judy Weyrens .
Administrator
C:IDocuments and Settíngs\JudylMy DocumentslCity Council Minulesl2003 MínuteslO3jul17.doc .
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
. on Thursday, July 31,2003 at 7:00 PM in the St. Joseph City Hall.
Members Present: Mayor Larry Hosch. Councilors Gary Utsch, AI Rassier, Ross Rieke, Dale Wick.
Administrator Judy Weyrens.
Others Present: Monte Eastold
2003 Bond Issue: Monte Eastvold of Northland Securities presented the Council with the results of the
bid opening for the issuance of $ 2,135,000 in General Obligation Bonds. The bond issue is comprised of 1
the following improvements:
· Northland Plat Seven $ 460,000
· Liberty Pointe $ 1,155,000
· 16" Watermain $ 263,300
· Test W ell/Pilot/W ellhead $ 63,300
· Stormwater Management $ 125,000
· Stormwater Distribution $ 15,000
· GIS Mapping/Aerial $ 35,000
Eastvold stated that the proposed bond issue will be insured by underwriter at their cost. The City
received low rates due to the insurance of the bond issue. By adding insurance the bond issue was rated
AAA, the highest rate possible.
The following is a summary of the bid results: (Net effective interest rate)
Wells Fargo 2.3729%
RBC Dain Rausher 2.4690%
United Bankers' 2.5048%
Cronin & Co. 2.5351 %
. . US Bancorp Piper Jaffray 2.5496%
Wachovia Bank 2.6740%
Hosch made a motion to approve CC R~solution 2003-_ Providing for the Issuance and Sale of $
2,135,000 General Obligation Bonds of 2003, accepting the low bid of Wells Fargo. The motion
was seconded by Utsch and passed unanimously.
Maintenance Worker Hire: Weyrens reported the Hiring Committee met and interviewed 14 candidates
for the position of Maintenance Worker. Weyrens stated that all applicants submitting an application were
offered the opportunity to test for the position. The test was a combination of traffic, common sense and
mechanical (practical) aptitude which has been used by the State of Minnesota in the past to test public
works employees. The test comprised of 100 questions and all candidates scoring 80 or above were
interviewed.
Rassier stated it is his opinion the process for reducing the candidates was fair and equitable and the
hiring committee interviewed14 qualified candidates. The Hiring Committee recommended the Council
offer the position of Maintenance Worker to Randy T orborg.
Rassier made a motion to hire Randy Torborg to fill the vacant Maintenance Worker position. The
motion was seconded by Rieke and passed unanimously.
Finance Officer Position: Weyrens reported that Tracy Snyder has submitted her resignation of
employment effective August 14, 2003. The Council requested Weyrens research alternative methods to
filling the vacant position of Finance Officer and report back to the Council.
Adjourn: Wick made a motion to adjourn at 7:40 PM; seconded by Rieke and passed unanimously.
. Judy Weyrens
Administrator
August 7, 2003
Draft
Page 1 of 7
· Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Thursday, August 7, 2003 at 7:00 PM in the St. Joseph City Hall.
City Council Members Present: Mayor Larry Hosch. Councilors Ross Rieke, Dale Wick, Gary Utsch, and
AI Rassier. Administrator Judy Weyrens.
City Representatives Present: City Engineer Joe Bettendorf, Police Chief Pete Jansky
Others Present: Joel Vogel.
Approve Aqenda: Rassier made a motion to approve the agenda with the following changes:
Deletion of Consent Agenda Item 3a.) July 17,2003 Minutes and the addition of 10b.) Maintenance
Equipment Request; seconded by Rieke and passed unanimously_
Consent Aqenda: Rassier made a motion to approve consent agenda as presented; seconded by
Wick and passed unanimously.
a. Deleted
b. Bills Payable - Approved Check Numbers 33064 - 33129
c. Human Resource Training - Authorized the Administrator to attend a seven-program Public
Sector Human Resource program offered through the University of Minnesota.
d. Capital Purchase - Authorized the expenditure of $ 2,000 to paint and equip the donated 4 x 4
Truck (Truck donated by the Army).
e. Fire Mutual Aid - Authorized the Mayor and Administrator to execute the revised Mutual Aid
Agreement for the Fire Department. The new agreement adds a provision regarding FEMA
Funding.
f. Surplus Property - Authorized the reduction of the selling price of the Fire Truck listed with
Firetec as recommended by the Fire Board.
· g. Final Franchise Agreement - Adopted final Ordinance establishing PEG Access fee, capping
the fee at $ .60.
PublicCommenls to the Agenda:
Joel Vogel, 212 - 1(jh Avenue SE approached the City Council regarding the recent tree removal for the
Liberty Pointe Development. Vogel stated it was his understanding at the Preliminary Plat hearing that
only the minimal amount of trees would be removed and the streets would be constructed amongst the
trees. However, since approval by the City Council, the wooded area has been clear cut leaving only a
small portion of trees. Vogel questioned how the plans could change after the public hearing was
conducted and what will the Council do to prevent this type of mishap from occurring again. Vogel stated
that if the neighborhood been notified of the change in plans, they would have voiced their concerns and
requested the plat be re-submitted to keep the trees. Designing the plat with larger lots is an example of
how the plat could be changed to preserve the wooded area.
City Engineer Joe Bettendorf stated that the contractor only removed the trees that were required to
install the infrastructure and streets. The street plans were modified after the preliminary plat to
accommodate the grading that would be required to install the utility lines and streets. While the
engineering design changed, the plat itself did not. Hosch stated that he too was of the understanding
that many of the trees would remain and expressed concern that the plans were changed.
Utsch stated that as Chair of the Planning Commission, he recalls that a number of trees would be
removed. However, he was surprised at the number of trees that were removed along Lynx Road, as he
assumed those trees would remain. Utsch also stated that there is no benefit to the developer to cut
down trees as the lots with trees are more valuable.
· Rassier stated that it is his understanding that the newly adopted Zoning Ordinance includes a Woodland
Preservation Ordinance and the Planning Commission will be working with developers to replaced trees
August 7,2003
Draft
Page 2 of 7
that are removed. Rieke questioned if the City could finance the planting of trees with the cost being built
into the tax levy. The Council agreed to continue this discussion at a later meeting and informed Vogel .
that he would be contacted when this matter is placed on the agenda.
Alcohol Matrix Committee: Weyrens reported the Council should be in receipt of the proposed revised
Alcohol Matrix as drafted by the Alcohol Committee. The Committee consisted of the following: City
Attorney Sue Dege, Police Chief Pete Jansky, Councilors Dale Wick and Gary Utsch, and Administrator
Judy Weyrens. The revised Matrix includes the following changes:
· Additional types of offenses are included
· To address multiple violations during a license year, the term Aggravating Factor has
been added and penalties increase in severity if a license holder has more than one
Aggravating Factor (Violation).
· The fee for a minor in the establishment has increased. The Committee felt that the fine
for drinking in the bar should be higher than the fine for a minor in the bar without
drinking. The committee also recognizes that if the establishment can provide proof that
an ID was presented, but it was fake, the fine would not be imposed
· In the event the license holder is subject to a suspension of their license, the Matrix
includes a provision outlining when the suspension will occur.
· If a license holder requests an evidentiary hearing, a $ 500 fee must be paid before the
hearing is scheduled. The fee recommended would pay for any overtime for staff
attending /testifying at the hearing and legal expenses.
Rieke questioned the rationale in establishing a fee for a license holder to appeal the fine to the City
Council. He stated it is his opinion that an individual should not have to pay a fee to contest an alleged
violation. Weyrens stated that the fee is intended to cover the cost of the evidentiary hearing. The
established fee is consistent with the fee for contesting a noise violation. The rationale behind the fee is
to eliminate license holders from bargaining their fine. If the license holder is contesting the violation,
there is a cost to do so and they should absorb the fee. Weyrens stated the policy could include a .
provision for reimbursement of the evidentiary hearing fee if the violation is determined to be unfounded.
Hosch stated that he is acceptaþle to charging a fee for the evidentiary hearing as the fee should not be
absorbed by the taxpayers. However, he would encourage the Council to refund a portion of the fee if the
violation is determined to be unfounded.
Hosch stated that he does not agree with the proposed increased fine for minors in a liquor
establishment. He stated that the liquor license holders are doing a good job at carding patrons and in
his opinion the new matrix penalizes the establishments for doing a good job. Rassier stated that he too
does not agree with the increased fine for serving to minors. Weyrens stated that the committee
increased the fee for minor consumption as the current matrix charges the same fine for serving a minor
and an unaccompanied minor in the establishment. The committee felt that serving a minor should be
charged more severely than a minor in the establishment not consuming alcohol.
Hosch stated he understands the reasoning between not having a minor consumption and an
unaccompanied minor at the as they are two completely different offenses. However, he would advocate
for reducing the fine for an unaccompanied minor in a liquor establishment. Rassier concurred with
Hosch and stated he would favor leaving the minor consumption at the existing fine of $ 150.00 per
occurrence.
Hosch requested the Liquor License holders be notified of the changes and be invited to the next meeting
to discuss the proposed changes. Utsch stated that he does not support allowing the liquor license
holders to set their own fee schedule. Utsch stated that when you are stopped for speeding you do not
have the opportunity to set your own fee and the liquor license fines should be the same. The City
Council needs to determine the fines and establish a revised Matrix.
Wick supported the comments of Utsch and encouraged Hosch and Rassier to discuss the matter with .
the license holders and provide additional input to the Alcohol Committee. It was the consensus of the
August 7, 2003
Draft
Page 3 of 7
Council that the Alcohol Committee will meet before the budget meeting on August 13 and any
. suggestions should be forwarded to Weyrens. A revised Matrix will then be submitted to the Council for
possible adoption.
ENGINEER REPORTS
Trunk Watermain Extension: Bettendorf reported that he has finished the design and specifications for
the watermain extension from 8th Avenue NE to 1st Avenue NE. The engineer's estimate for the project is
$ 208,000. Bettendorf stated that he contacted R.L. Larson and requested a bid for the extension and
they responded with a bid of $ 223,000. R.L. Larson was contacted as they are currently working is St.
Joseph on two City projects. In discussing the matter with the City Attorney, the watermain extension
project can be included as a change order to the Liberty Pointe Project as long as the change order does
not exceed 25% of the Liberty Point Project. Bettendorf stated that R.L. Larson is a responsible
contractor and they have been the lowest responsible bidder for the last four projects in St. Joseph. In
addition, R.L. Larson will already be working in this same area with another property owner. Therefore,
using R.L. Larson is not only the most economical, it is the most practical as well.
Rassier questioned Weyrens as to how the proposed extension will be funded and if the bonds for Liberty
Pointe will have to be re-issued. Weyrens stated that the bonds issued for the 2003 Improvements
included the watermain extension at an engineers estimate of $ 293,000.
Rassier made a motion authorizing the Mayor to execute Change Order NO.1 for the Liberty
Pointe Project, adding the watermain extension at a cost of approximately $ 223,000. Approval is
contingent upon approval of the City Attorny. The motion was seconded by Rieke and passed
unanimously.
Callaway Street Update: Bettendorf reported that he has meet with officials from District 742 regarding
. the extension of Callaway Street. When the City negotiated the right-of-way for Callaway Street the
relocation of the walking trail, playground equipment and fence installation became the responsibility of
the City. After meeting with the Principal and Maintenance Director for Kennedy, the City will not have to
move as much equipment as originally planned. The school is willing to leave the backstop in place
provided that a bevel is installed to keep the balls contained in the ball field. Bettendorf stated that the
fence that is to be installed will provide a safety net so that children do not run into the street. The
Principal is requesting that all the required work be delayed until school ends in 2004 as there is not time
to complete the project before the students return.
Bettendorf stated that the Developer for Graceview Estates is required to provide a construction road to
County Road 121 before the second phase can begin. While it was the intent to use Callaway Street as a
construction road, without completing the fencing for Kennedy School it would not be a safe road to
construct. Therefore, Bettendorf is requiring the Developers to provide a construction road on the
southern end of the development. This road will eventually become Field Street and is the Street the City
is receiving Federal Funding for the location study. Bettendorf stated he will request the Developer to
complete Callaway Street at the end of the second phase.
Project Updates: Bettendorf reported the following projects:
~ Pond View Ridge Seven: The utilities will be completed by August 8, 2003 and the roads
will be paved within the next seven to ten days.
~ Northland Plat Seven: Grading has been completed and the contractor is in the process
of installing the utilities.
~ Liberty Point: The Contractor has started grading the development area.
~ Baker Street Lift Station: The project is complete with the exception of the sod that must
be replaced.
~ SE Utility Extension: The project is complete with the exception of some punch list
. items including the lowering of a catch basin, sod and final
cleanup.
August 7, 2003
Draft
Page 4 of 7
~ Graceview Estates: Phase street and utility work is complete.
~ Graceview Estates II: The developer's engineer has been provided a list of items that .
need to be corrected before the City can execute a
Development Agreement.
2002 Interior Street Project: Rieke questioned Bettendorf if the intersection at 2nd Avenue NW and
County Road 75 has been repaired. Rieke stated that large trucks have been unable to maneuver the
corner, driving over the landscaped area. Bettendorf stated the contractor has been requested to place
additional blacktop at the above mentioned intersection creating a wider turning radius. Before the
project is finalized the additional surfacing will be completed.
County Road 121 Project: Rassier questioned Bettendorf as to the status of the County Road 121
project. Rassier stated as a staff member of the CSB maintenance department he has participated in an
inspection of the CR 121 as it relates to CSB property. CSB has prepared a list of items that need to be
corrected and Rassier questioned who is responsible for assuring the project is completed. Bettendorf
stated that he will be coordinating a final walk of the project area with Stearns County and encouraged
anyone who has items of concern to contact Weyrens who will prepare a final list.
POLICE CHIEF REPORTS
Administrative Fines: Police Chief Pete Jansky presented the Council with a proposed Ordinance
authorizing the St. Joseph Police Department to issue Administrative Fines for Ordinance violations and a
limited number of traffic offenses along, with a proposed bail schedule. The Police Department currently
issues citations that are administered through the Stearns County Court system. Currently when fines
are collected the City only receives one-third of the revenue from the fine and the remaining revenue is
distributed between the State of Minnesota and Stearns County. Issuing Administrative Fines would
allow the City to collect 100% of the fine revenue unless the citation is contested. In the case of a
contested citation, the Administrative ticket is voided and the citation is charged through the Stearns .
County Court system.
Jansky presented the following advan!ages and disadvantages of issuing Administrative citations:
Advantages
~ The City Collects the entire fine revenue
~ The fine will not include the state surcharge of $ 60.00 and $ 3.00 Library fee
~ Relieve the court schedule and allow for a more timely resolution to fines.
Disadvantages
~ Infractions issued administratively are not attached to the an individuals driving record
and is not entered into the State computer system. Therefore other agencies will not
have access to the information.
~ The City will need to establish a mechanism for collecting and tracking the fines
Jansky further stated Officers will have the discretion of whether or not to issue Administrative citations.
For example, a driver stopped for speeding at an excessive speed or a driver stopped that has a lengthy
driving record could be issued a citation through the Court system. Rassier stated that it is important for
all Officers to use the same discretion when deciding to not issue Administrative citations and the
discretion should not be whether or not the Officer agrees with the decision to change the citation process
to Administrative Fines.
Weyrens stated that it is important to note that by changing the process for charging and collecting fines
the City is not requesting Officers to write more tickets, nor is the purpose to generate additional revenue.
The change to Administrative Fines is to only change the accounting mechanism for revenue distribution.
If the Ordinance is adopted at this meeting Subd. 5 and 6 must be deleted as it names the City Council as
the appeal agency. The aforementioned subdivisions will be replaced with language stating thai if an
Administrative Fine is contested it will be processed through the Stearns County Court System. Wick e
August 7, 2003
Draft
Page 5 of 7
· requested that Jansky review the infractions itemized on the proposed Alcohol Matrix and revise the bail
schedule presented to the Council to reflect what is approved by the Council.
Jansky reported that he had spoken to a number of Police Chiefs who are utilizing the Administrative
Penalties and Fee Schedule and they have not encountered significant concerns at this time. The City of
Avon provides a pamphlet explaining Administrative Fines each time the citation is issued. Jansky stated
that he would propose following the same practice. As a number of Cities are considering implementing
Administrative Fines, it is anticipated that the Legislature may take action to limit the ability of
Municipalities to collect Administrative Fines as it will negatively affect the revenue stream for the State of
Minnesota and surrounding Counties.
Rassier made a motion authorizing the Mayor and Administrator to execute the amendment
establishing Ordinance 14 - An Ordinance Enabling the City of S1. Joseph to issue and collect
Administrative Penalties and Fees. The motion also omits Subd. 5 and 6 declaring the City
Council as the Hearing Officer and replacing it with language naming the Stearns County Court
System as such. In addition, the bail schedule presented by the Police Chief is adopted with the
addition of the infractions listed on the Alcohol Matrix. The motion was seconded by Wick and
passed unanimously.
Discussion: Jansky reported the approximate implementation date is September 1, 2003.
Rassier requested an update from Jansky after the Administrative Fine process has been
implemented. Jansky questioned if the City Council would like information pamphlets prepared
to hand to individuals receiving Administrative Fines. The pamphlet would provide information on
Administrative Fines and how to payor appeal the fine. The Council was supportive of providing
such information.
Citizen's Academy: Jansky reported the five area Cities (Waite Park, St. Cloud, Sartell, Sauk Rapids and
St. Joseph) will be conducing a Citizen's Police Academy. The Academy will be held on Thursdays from
· 6:00 p.m. - 10:00 p.m. beginning September 11, 2003 and ending on November 20, 2003. The purpose
of the Academy is to educate the public as to the role and function of the Police Department. The
curriculum will include dealing with domestics, firearms training, pursuit driving, use of force issues, and
constitutional and criminal law. Jansky further stated it is a way h)-educate citizens as to what police work
entails, why police officers do what they do, and understand that what people see on television is not
necessarily how police officers act or how they do things.
1985 Chevrolet :y.. ton 4x4: Jansky reported that the St. Joseph Police Department has received a 1985
Chevrolet :y.. ton 4x4 truck as a donation from the Army. The truck will be equipped with surplus
equipment and CMS Autobody of St. Joseph is donating the labor to paint and letter the truck.
MAYOR REPORTS
Fire Board Meetinq: Hosch reported the Fire Board met recently to prepare the proposed 2004 Budget.
The proposed budget includes an operating increase of approximately $ 4,900, part of which is attributed
to the increased premium for Worker's Compensation.
St. John's University Senate Meetinq: Hosch reported that the St. John's University Senate meeting will
be held next week and they are trying to organize neighborhood gatherings. The purpose of the
neighborhood gatherings is to provide an opportunity for the residents to meet the students. In addition
to hosting neighborhood gatherings, the SJU Senate will be hosing a "Community Day" at Centennial
Park on August 29, 2003. The event will consist of food and games. Hosch encouraged the Councilors
to attend and participate in the activities.
·
August 7,2003
Draft
Page 6 of 7
COUNCIL REPORTS
RIEKE ·
EDA Meetinqs: Rieke reported the EDA has established the following meeting schedule: July 30, 2003
- Maintenance Facility Inspection; August 6, 2003 - Preparation of the preliminary budget; August 20,
2003 - Regular scheduled meeting.
RASSIER
St. Joseph Chamber of Commerce Meetinq: Rassier reported the St. Joseph Chamber of Commerce
would be meeting on September 16, 2003 at 12:00 p.m. at the new Maintenance Facility.
WICK - No Report.
UTSCH
Ordinance Amendments: Utsch reported the Planning Commission met on August 4, 2003 and
discussed the following proposed Ordinance Amendments:
~ Increase the sideyard setback in a R1 Single Family Zoning District to 10 feet on the accessory
building side. The current Ordinance allows for a5 foot setback.
~ Add exterior requirements to the R3 Multiple Family Zoning District.
~ Allow temporary leasing signs for new Commercial business until the building space is leased.
~ Add a provision to the Industrial Zoning District identifying Firing Ranges as a permitted use by
means of a Special Use Permit.
~ Add language to the Variance, Special Use, Interim Use, and Rezoning sections requiring a six
month waiting period before an applicant can resubmit a plan that has been denied.
Utsch stated that the Council will be receiving additional information regarding the proposed amendments ·
and will be asked to schedule a joint public hearing for the possible adoption.
ADMIN-ISTRATOR REPORTS
Buildinq Permit Fees: Weyrens reported that she had spoken with the Building Official Nancy Scott,
regarding the implementation of a plan review fee for all residential permits. The Council previously
tabled this matter to gather additional information and to receive feedback as to what additional services
will be provided with the new charge. Weyrens stated that in discussing this matter with Scott she stated
that additional services will not be provided with the surcharge. The surcharge is a requirement of the
State Building Code and the City should have been charging this fee when the City agreed to enforce the
Building Code. According to Scott, the Building Code does not identify the amount of the plan review fee
that must be charged. Previously Scott offered to cost share the plan review fee based on the amount of
the fee that would be implemented. Weyrens reported that if the City charges a 65% fee Scott is willing
equally share the fee. However, if the City only charges 25% she would request the entire fee.
Rassier and Hosch stated it is their understanding that the City does not have a choice but to implement
the plan review fee, but the City does have the authority to determine the amount of the fee. Therefore,
as the City does not have an option, Rassier made a motion to amend the Building Permit Fee
schedule to include a residential site plan review fee eC ual to 10% of the building permit fee. This
fee is being implemented to be in compliance with the State Building Code. The motion was
seconded by Rieke and passed unanimously.
Discussion: Utsch and Wick stated opposition to the plan review fee, but are voting in favor of the
fee so that the City is in compliance with the State of Minnesota Building Code.
Maintenance Equipment Request: Weyrens presented the Council with a request from the Maintenance ·
Department seeking authorization to purchase cabinets for the new Maintenance Facility. The Council
August 7, 2003
Draft
Page 7 of 7
· was in general agreement that cabinetry is needed, but requested that the Maintenance prepare a list of
all items that will be needed for the facility so that the budget can be reviewed at the time of approval.
Utsch requested that the Maintenance staff prioritize the list of needs as it may not be possible to
purchase all the requested items.
Finance Officer Position: Weyrens requested the Council delay action on filing the Finance Officer
position until the August 13, 2003 Special Council Meeting.
Adjourn: Utsch made a motion to adjourn at 8:40 PM; seconded by Wick and passed unanimously.
Judy Weyrens
Administrator
·
·
CITY OF ST. JOSEPH 09/02/031:15 PM
Page 1
Bills Payable
.
:;heck # Search Name Comments FUND
)33130 A-1 TOILET RENTAL satelite rental-kleinfelter park $63.90 490 45203 531
)33130 A-1 TOILET RENTAL satelite rental-northland $63.90 490 45203 531
)33131 ACCLAIM BENEFITS administration $14.81 601 49440 137
)33131 ACCLAIM BENEFITS administration $3.70 602 49490 137
)33131 ACCLAIM BENEFITS administration $11.11 101 45202 137
)33131 ACCLAIM BENEFITS administration $33.35 101 42120 137
)33131 ACCLAIM BENEFITS administration $11.11 101 41530 137
)33131 ACCLAIM BENEFITS administration $22.22 101 41430 137
)33131 ACCLAIM BENEFITS administration $3.70 603 43230 137
)33132 ACCLAIM BENEFITS-REIMB reimb, flex-med $659.11 101
)33133 BROWNING-FERRIS INDUSTRIES refuse removal-water plant $51.24 602 49490 384
)33133 BROWNING-FERRIS INDUSTRIES refuse removal-fire hall $51.24 105 42220 384
)33133 BROWNING-FERRIS INDUSTRIES refuse removal-parks $161.04 101 45202 384
)33133 BROWNING-FERRIS INDUSTRIES refuse removal $8,746.50 603 43230 384
)33134 CELLULAR 2000 cell phone $25.48 101 43120 321
)33134 CELLULAR 2000 cell phone $25.48 101 45202 321
)33134 CELLULAR 2000 cell phone $25.48 101 41430 321
)33134 CELLULAR 2000 cell phone $25.48 602 49490 321
)33134 CELLULAR 2000 cell phone $101.92 101 42151 321
)33135 CITY OF ST. CLOUD sewer rental charges, july $7,540.99 602 49480 419
)33136 COMMISSIONER OF REVENUE state withhold 8/6 pay $1,097.71 101
)33137 CUMMINS NORTH CENTRAL, INC maintenance program $444.66 602 49480 220
~. EFTPS fica withhold 8/6 pay $2,613.14 101
EFTPS federal withhold 8/6 pay $2,397.62 101
1 9 HAWKINS WATER TREATMENT GRO tests $109.00 602 49480 312
)33140 ING LIFE INS & ANNUITY COMPANY deferred comp 8/6 pay $50.00 101
)33141 J & M OIL CO. tests $22.36 602 49480 312
)33142 LEE'S ACE HARDWARE spray paint, ties, staples $28.89 601 49440 220
)33142 LEE'S ACE HARDWARE primer, brush $8.90 101 45201 220
)33142 LEE'S ACE HARDWARE. sprayer, trimmer string, oil, spray paint, bolts, w $70.76 101 45202 220
)33142 LEE'S ACE HARDWARE wrench set $62.49 101 42120 220
)33142 LEE'S ACE HARDWARE nuts, bolts $3.32 105 42220 220
)33143 LEEF BROS clothing service-july $41.20 602 49490 171
)33143 LEEF BROS clothing service-july $41.19 601 49440 171
)33143 LEEF BROS clothing service-july $41.19 101 45202 171
)33143 LEEF BROS floor runners, towels $146.36 101 41942 220
)33143 LEEF BROS clothing service-july $41.19 101 43120 171
)33144 LOSO'S STORE paper towels $5.92 101 42120 210
)33144 LOSO'S STORE water $13.28 101 42120 210
)33145 MINNESOTA CHILD SUPPORT CENTE pay period 7/18/03 -7/31/03 $32.81 101
)33146 MINNESOTA TRAVEL MANAGEMENT gas $690.03 101 42152 414
J33146 MINNESOTA TRAVEL MANAGEMENT vehicle lease-4783 $867.07 101 42152 414
J33146 MINNESOTA TRAVEL MANAGEMENT vehicle lease-4448 $807.55 101 42152 414
J33146 MINNESOTA TRAVEL MANAGEMENT vehicle lease-4182' $379.75 101 42152 414
:133147 MOODY'S INVESTORS SERVICE agent fees, 2003 imp bonds $3,250.00 328 47100 620
033148 PERA retirement 8/6 pay $3,212.44 101
J33149 PITNEY BOWES postage machine rental, sept-dec $127.72 101 41430 410
J33150 ST. JOE TOUCHLESS CAR WASH (3) car washes $12.78 101 42152 220
J33151 STEARNS COUNTY AUDITOR-TREAS assessment detail $27.50 101 41430 435
J33152 ALEX AIR APPARATUS, INC repair equipment $80.00 105 42280 220
J33153 BAUERL Y BROTHERS exterior slab,maint facility $318.99 429 43120 530
033154 BRANNAN LOCKSMITH re-key Millstream Park $137.23 101 45202 210
033155 CENTRAL MCGOWAN refill oxygen-police $17.66 101 42120 210
.~ CENTRAL MCGOWAN refill oxygen $8.44 105 42270 210
COLD SPRING ELECTRIC SERVICES repair breaker-reimb Rec Assoc $240.19 101 45125 530
033157 HENRY & ASSOCIATES 24 meters, wire,seals $1,767.69 601 49430 210
033158 KLN DISTRIBUTING software support $156.20 101 41530 215
033158 KLN DISTRIBUTING repair router $192.39 101 42120 220
033159 KREBSBAGH ENTERPRISES Gas $30.00 105 42220 210
CITY OF ST. JOSEPH 09/02/031:15 PM
Page 2
Bills Payable
.
Check # Search Name Comments Amount FUND DEPART OBJ
033159 KREBSBACH ENTERPRISES Gas $15.62 101 42152 210
033160 MCDOWALL COMFORT MANAGEMEN service contract-cable $243.75 101 41950 230
033161 MINNESOTA DEPARTMENT OF HEAL water connection fee $1,383.00 601 49440 444
033162 MOBIL VISON Video Camera-donated Lions $3,285.00 490 42151 580
033163 MUNICIPAL DEVELOPMENT CORP Housing study $540.00 101 41910 300
033163 MUNICIPAL DEVELOPMENT CORP monthly services $1,848.55 150 46500 300
033163 MUNICIPAL DEVELOPMENT CORP TIF Reports $240.00 156 46500 300
033163 MUNICIPAL DEVELOPMENT CORP TIF Reports $510.00 155 46500 300
033164 NORTHSTAR LANDSCAPING silt fence, maintenance facility $965.00 429 43120 520
033165 OFFICE DEPOT toner,fax machine $32.06 105 42210 200
033166 OFFICE MAX office supplies $167.97 101 42120 200
033166 OFFICE MAX office supplies $77.24 101 43120 200
033167 ONE CALL CONCEPTS, INC locate fees $117.80 601 49440 319
033167 ONE CALL CONCEPTS, INC locate fees $117.80 602 49490 319
033168 RAJKOWSKI HANSMEIER L TO legal - general $47.50 101 41610 304
033168 RAJKOWSKI HANSMEIER L TO general legal $2,484.00 101 41610 304
033168 RAJKOWSKI HANSMEIER L TO legal-peg fee $38.50 101 41130 304
033168 RAJKOWSKI HANSMEIER L TO legal - pond view 7 $104.50 101 41610 304
033168 RAJKOWSKI HANSMEIER L TO legal - northland 7 $270.50 428 43123 530
033168 RAJKOWSKI HANSMEIER L TO legal - police general $778.50 101 42120 304
033168 RAJKOWSKI HANSMEIER L TO legal - CSB land exchange $333.50 425 43122 530
033168 RAJKOWSKI HANSMEIER L TO legal - ordinance $410.50 101 41130 304
033168 RAJKOWSKI HANSMEIER L TO ciminallegal $1,809.00 101 42120 304 .
033169 SERVOCAL INSTRUMENTS, INC flow test water meter $410.00 601 49430 220
033170 ST. CLOUD TIMES bids - 16" water main $107.00 428 49430 530
033171 ST. JOSEPH NEWS LEADER Annual Disclosure-Tif $ 19.43 155 46500 340
033171 ST. JOSEPH NEWSLEADER Annual Disclosure- Tif $ 19.42 156 46500 340
033172 STATE OF MN-MUNICIPAL BOUNDAR Annexation fee Morningside Acres $46.00 101 41910 431
033173 STEARNS COUNTY RECORDER recording fee, maint facility $40.00 429 43120 510
033174 STEARNS COUNTY TREASURER recording fee-Maint facility $723.53 429 43120 510
033175 UNIVERSITY OF MINNESOTA HR Training $1,100.00 101 41430 331
033176 US LINK $61.75 150 46500 321
033176 US LINK $44.41 101 41430 321
033176 US LINK $123.49 101 41430 321
033176 US LINK $44.41 101 41946 321
033176 US LINK $44.41 101 41941 321
033176 US LINK $313.82 101 42151 321
033176 US LINK $86.52 101 45201 321
033176 US LINK $44.41 601 49440 321
033176 US LINK $42.11 602 49490 321
033176 US LINK $71.15 602 49470 321
033176 US LINK $71.14 602 49471 321
033176 US LINK $46.86 602 49472 321
033176 US LINK $88.82 105 42250 321
033176 US LINK $45.81 602 49490 321
033176 US LINK $ 13.14 101 42151 321
033177 WILLMAR FIRE STATION lake region fire school $40.00 105 42240 331
033178 XCELENERGY gas and electric $6.28 101 42500 326
033178 XCELENERGY gas and electric $52.03 101 43120 381
033178 XCELENERGY gas and electric $15.70 101 41942 383
033178 XCELENERGY gas and electric $705.12 101 41942 381
033178 XCELENERGY gas and electric $32.95 101 41941 383
033178 XCELENERGY gas and electric $22.31 101 45123 381
033178 XCELENERGY gas and electric $152.71 101 45202 381 .
033178 XCELENERGY gas and electric $44.04 101 43120 383
033178 XCELENERGY gas and electric $44.97 101 42610 386
033178 XCEL ENERGY gas and electric $29.36 101 45201 383
033178 XCELENERGY gas and electric $1,705.58 101 43160 386
033178 XCELENERGY gas and electric $70.19 602 49470 381
CITY OF ST. JOSEPH 09/02/031:15 PM
Page 3
Bills Payable
.
~heck # Search Name Comments Amount FUND DEPART OBJ
133178 XCEL ENERGY gas and electric $45.53 105 42280 383
133178 XCEL ENERGY gas and electric $34.68 101 45201 381
133178 XCEL ENERGY gas and electric $44.27 101 41946 381
}33178 XCEL ENERGY gas and electric $20.41 602 49471 383
}33178 XCEL ENERGY gas and electric $14.91 602 49480 383
}33178 XCEL ENERGY gas and electric $289.97 602 49480 381
}33178 XCEL ENERGY gas and electric $34.53 601 49410 383
133178 XCEL ENERGY gas and electric $597.92 601 49410 381
133178 XCEL ENERGY gas and electric $864.99 601 49420 381
}33178 XCEL ENERGY gas and electric $10.99 601 49420 383
}33178 XCEL ENERGY gas and electric $182.14 601 49435 381
}33178 XCEL ENERGY gas and electric $364.91 105 42280 381
}33179 ABBOTT, LONNIE 3 park board meetings $60.00 101 41120 103
}33180 ACCLAIM BENEFITS daycare reimb $145.83 101
}33180 ACCLAIM BENEFITS medical reimb $39.00 101
}33181 AT & T WIRELESS SERVICES police car modem $147.00 101 42151 321
}33182 BANYON DATA SYSTEM winpay support $704.04 101 41530 215
}33183 BERGHORST, BRUCE 3 park board meetings $60.00 101 41120 103
}33184 BRANNAN LOCKSMITH re-key millstream $75.27 101 45202 220
J33185 CELLULAR 2000 fire cell phone $1.19 105 42250 321
033186 CENTRAL MOTORCAR SPECIALISTS squad repair- 5/16 damage $2,277 .92 101 42152 220
J33187 COMMISSIONER OF REVENUE with holdings Aug 19 pay $47.73 101
}. COMMISSIONER OF REVENUE with holdings Aug 19 pay $1,105.12 101
o ) DESIGN ELECTRICAL CONTRACTOR millstream outlets, reimb Lions $650.00 101 00000
J33189 DEUHS,DEEDRA 2 park board meetings $40.00 101 41120 103
J33190 DULLlNGER, TOM CR 121, SCDP water hkp $182.00 425 43120 530
}33191 EFTPS August 19 withholdings $55.47 101
J33191 EFTPS August 19 withholdings $2,264.98 101
J33191 EFTPS August 19 with holdings $2,440.79 101
833191 EFTPS August 19 withholdings $416.08 101
J33192 FIRST STATE BANK payroll deposits $20.00 101 41530 200
033193 GM DRILLING refund overpayment-assmt $2,326.00 101 00000
033194 HAWKINS WATER TREATMENT GRO sewer tests $109.00 602 49480 312
033194 HAWKINS WATER TREATMENT GRO water tests $14.50 601 49420 312
033194 HAWKINS WATER TREATMENT GRO water tests $14.50 601 49420 312
033194 HAWKINS WATER TREATMENT GRO water chemicals $289.27 601 49420 210
033195 I. T. L. PATCH COMPANY PO shoulder emblems(30) $69.75 101 42120 171
033196 ING LIFE INS & ANNUITY COMPANY deferred camp aug 19 pay $50.00 101
033197 LESNICK, MARGE 3 park board meetings $60.00 101 41120 103
033198 MINNESOTA CHIEFS OF POLICE ASN Personnel training, JanskylYoung $110.00 101 42140 331
033199 MINNESOTA CHILD SUPPORT CENTE 08/19/2003 support reimb $98.42 101
033200 MUSKE, CHARLES park board meeting (1) $20.00 101 41120 103
033201 NAT'L PUBLIC SAFETY INFO BUREA Police directory $109.00 101 42140 331
033202 NCPERS GROUP LIFE INSURANCE life insurance deduction $9.00 101
033203 ODEGARD, JIM reimb, CR 121 SCDP $450.00 425 43120 530
033203 ODEGARD, JIM reimb, CR 121 SCDP $2,345.00 425 43120 530
033204 OEHRLEIN, JAMIE CR 121, SCDP Water hkp $109.02 425 43120 530
033205 OUTSOURCE MANAGEMENT SERVIC Maintenance Facility-design fee $587.00 429 43120 520
033206 OXYGEN SERVICE CENTER cutting torches $29.29 101 45201 210
033207 PERA August 19 pay $3,102.09 101
033208 PERA - CC retirement, 8/22 pay $160.00 101
033209 SEH Engineering,Storm Wt utility $423.00 428 49900 530
033209 SEH Engineering,Storm Wt Mgmt $795.50 428 49900 530
. SEH Engineering,Well Field $3,450.00 428 49430 530
SEH General Engineering $106.00 101 43131 303
033209 SEH Engineering, SCAP Grant CR 121 $357.36 425 43122 530
033209 SEH Engineering, trunk watermain $9,696.99 428 49430 530
033209 SEH Engineering, Graceview $3,872.00 101 43131 303
033209 SEH Engineering, Pond View 7 $8,181.56 101 43131 303
,-.-
CITY OF ST. JOSEPH 09/02/031:15 PM
Page 4
Bills Payable
.
Check # Search Name Comments Amount FUND DEPART OBJ
033209 SEH Engineering, Northland 7 $7,601.19 428 43123 530
033209 SEH Engineering, Liberty Pointe $7,644.77 428 43124 530
033209 SEH Engineering, CR 121 $1,281.20 425 43122 530
033209 SEH Engineering, SE Utility $1,123.82 425 49490 530
033209 SEH Enginering, industrial park $454.00 101 43121 303
033209 SEH Engineering, 2002 Street $872.16 425 43120 530
033209 SEH Engineering, Graceview $217.40 101 43131 303
033209 SEH Engineering, Arean $437.50 101 43131 303
033209 SEH Engineering, Norhland 7 $1,945.13 428 43123 530
033209 SEH Engineering, Baker Lift station $622.86 425 49490 530
033209 SEH Engineering, northland 6 $1,653.34 101 43131 303
033210 SHINGOBEE BUILDERS, INC payment #2 $2,205.00 429 43120 520
033210 SHINGOBEE BUILDERS, INC payment #5 $183,114.00 429 43120 520
033211 ST. JOSEPH NEWS LEADER visitors guide ad $37.00 101 42120 340
033211 ST. JOSEPH NEWSLEADER legal ads-PEG fee $33.30 101 41950 230
033211 ST. JOSEPH NEWSLEADER legal ad-Adm penalty $44.40 101 42120 340
033212 STEARNS COOPERATIVE ELEC. ASS electricity-maint facil $42.07 101 45201 381
033212 STEARNS COOPERATIVE ELEC. ASS street lighting $367.25 101 43160 386
033212 STEARNS COOPERATIVE ELEC. ASS electricity-northland $25.00 101 43160 386
033212 STEARNS COOPERATIVE ELEC. ASS electricity-CR 121 $31.56 602 49473 381
033212 STEARNS COOPERATIVE ELEC. ASS electricity-Nrthl Lift $40.82 602 49472 381
033212 STEARNS COOPERATIVE ELEC. ASS electricity-DBL labs $41.67 602 49471 381
033213 TENVOORDE MOTOR COMPANY 03 crown vic, electrical repairs $99.39 101 42152 220 .
033214 THEISEN, DAVE Reimb, mileage meal $27.39 105 42240 331
033214 THEISEN, DAVE reimb, gas truck repair $90.00 105 42220 210
033215 TIREMAXX SERVICE CENTERS tire repair, 01 Ford Crwn Vic $12.95 101 42152 220
033216 TRI COUNTY ABSTRACT refund overpayment-assmt $34,813.93 321 00000
033217 UNIVERSITY OF MINNESOTA certificate fee, HR training $35.00 101 41430 331
033218 UNUM LIFE INSURANCE disability $369.92 101
033219 WERNER ELECTRIC SUPPLY light bulbs, city office $170.04 101 41941 220
033220 XCELENERGY gas, maint facility $26.26 101 45201 383
$355,248.78
.
· I Attachment: Yes or No I
REQUEST FOR COUNCIL ACTION
Consent 3(c)
DATE: September 4, 2003
Administration
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Alcohol Matrix - Requested Action: Adopt the revised Matrix as presented by the Alcohol Sub
Committee
PREVIOUS ACTION
At the request of the Council an Alcohol Sub Committee was established with the following members:
Gary Utsch, Dale Wick, Judy Weyrens, Pete Jansky and Sue Dege. The Committee presented the Council
· with a draft in August. The Council requested additional time to discuss the matter with liquor license
holders and any conéems were to be forwarded to Weyrens who would then contact the alcohol
committee.
RECOMMENDED BOARD ACTION
Adopt the Matrix as persented
FISCAL IMP ACT
None.
COMMENTS/RECOMMENDA TIONS
As of the time of completing this form I have not received any comments or requests for revision.
Therefore, the same Matrix is being submitted for approval. I have discussed this Matrix at length the Pat
and Laura Bednarz of the La Playette. They informed me that they have installed video cameras at the
doors to help with security issues. During discussion we discussed that if a minor were caught in the bar
and they ID the person and they used a fake ill, they would not be penalized under the Matrix. They
would have to show the tape to the Police Chief and it would not be considered a minor.
· C:\Documents and Settings\Judy\My Documents\Council Correspondence\Request for Council Action\2003 Actions\Adopt Matrix.doc
LIQUOR LICENSE VIOLATIONS MATRIX
Adopted September 4, 2003 .
--- -. . ~ - - -- -- -- .. . - ~-- - -. - . - - - -
~~~:~!\!if¡:~'~~!l~~ t~~tg ..¡¡;m.g
Refusal to allow 2 day suspension 4 day suspension $1,000.00 fine and Revocation
inspection and $500 fme and $750 fme 7 day suspension
Section 71.8.3
·~:C~~1i~~;P~· f~IÌ_~~r~ It~.I~~?~-~t¡f~tv~ap~
After hours sale 2 day suspension 4 day suspension 12 day suspension Revocation
Section 71.9.1 and $250 fine and $500 fine and $750 fine
~~~~~rJ~e- _;;~~j~õ~~ì~~_rj, ß~I~~1J1ì~~1:j c~;~~~rjSjönc
Sebtìon-T1:~W,_ .. ~/, ,-:'~~c> ; Cc .:CC:::-·~c(>¿ < ,. ,c:;. '-~_.~~:
- - - -- - - - -- - - - - ~ - - - -
After hours display $250 fine 2 day suspension 4 day suspension Revocation
Section 71.9.3 and $500 fme and $750 fme
- - -- - ---. - - .- - -.---.- - --
Sale.'toMinor $2BQofm:e-* ··"1$~J:ro"fule4~.~~'; > '~75Ö1fu1e>-$1;000fu1eand5
Section 71. 1 L1..A. ·~c· ªaY."S1i~ension
Unaccompanied
Minor $150 $300 fme $600 fine $1,000 fme and 5
Section 71.11.1.C day suspension
-- -. . - --- ---- - .--- -
f::ttf:~l~' . .
Section'71.H.4
Violation of
Outdoor liquor 2 day suspension 4 day suspension Revocation
permit $250 fine and $500 fine and $750 fine
Sections 71.11.5
and 71.11.6
Sa1etoin.toxicated ... .. .' ".
person$d,OO(k.fmeanâ5-
Minn.Ståt. ·'âa-y'Suspynsion
340A5D2
Commission of a felony related to a liquor license, or the sale of liquor while the license is
suspended shall result in revocation.
Suspensions: Suspensions shall automatically take effect the first consecutive regular business
days following the appeal period or following the appeal to the City Council in which no catered
events have been scheduled. Days in which the licensed premises are not open for business shall
not be credited toward the suspension period. The licensed premises shall be required to provide
proof of the scheduled catered events to the City Administrator/Clerk in order to exempt a
specific date from the automatic suspension.
e
Aggravating factors: The following shall each constitute one aggravating factor for the purpose
. of the liquor license violations matrix:
One of the following violations concurrent with the present violation, or within the 12 months
preceding the present violation:
- A refusal to allow inspection
- A violation for nudity/lewd acts
- After hours sale
- Sunday sale without license
- After hours display
- Violation of club license
- Violation of Outdoor liquor pennit
Two of the following violations, in any combination, concurrent with the present violation or
within the 12 months preceding the present violation:
- Sale to Minor*
- Unaccompanied Minor
- Failure to prevent on-sale liquor from leaving premises
- Sale to intoxicated person
. *If multiple citations/ICRs result from a single bar check, this matter shall be treated as a single violation
if there are two or less citations/ICRs issued, two violations if 3 to 5 citations/ICRs are issued, or three
violations if 6 to 10 citations/ICRs are issued. If more than 10 citations/ICRs result from a single bar
check, the matter shall be brought before the City Council for consideration of a penalty.
.
I Attachment: Yes or No I
.
REQUEST FOR COUNCIL ACTION
Consent 3 (d)
DATE: September 4, 2003
Administration
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Liquor Establishment Hours of Operation: Requested Action: Affirm that the closing time for liquor
licenses shall be 1:00 AM
PREVIOUS ACTION
The City Council changed the Liquor License Ordinance to keep the closing time for bars at I :00 AM.
The Ordinance change was necessary as the previous Ordinance linked the hours of operation to that
. allowed by the State of Minnesota. The hours were retained at I :00 so that the City could discuss the
matter at the Intergovernmental Meeting in July.
RECOMMENDED BOARD ACTION
Re-affirm the 1 :00 AM Bar closing
FISCAL IMP ACT
COMMENTS/RECOMMENDATIONS
. C:\Documents and Settings\Judy\My Documents\CouncÎI Corrcspondence\Request for Council Action\2003 Actions\Bar Hours of Operation.doc
I Attachment: Yes or No I
.
REQUEST FOR COUNCIL ACTION
DATE: August 27. 2003
Engineering Joseph R. Bettendorf, PE
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
2003 Test Wells Application for Payment No.1
PREVIOUS ACTION
None.
. RECOMMENDED COUNCIL ACTION
Approve for payment.
FISCAL IMPACT
Project is part of a recent bond issue.
COMMENTS/RECOMMENDATIONS
None.
X:\PT\stjoe\common\D39 Req Council Action\0302 pmt 1-090403.doc
.
"'SeJ 1200 25th Avenue South, P.O. Box 1717,51. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX
architecture engineering . environmental transportation
·
August 27, 2003 RE: St. Joseph, Minnesota
2003 Test Wells
SEH No. A-STJOE 0302 14
Honorable Mayor and City Council
c/o Ms. Judy Weyrens
City Administrator
City of St. Joseph
P.O. Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the City Council:
Enclosed please find Application for Payment No.1 for this project.
We reviewed this application and it appears to be in order. When payment is made, sign all copies ·
and distribute as follows:
Traut Wells
SEH
City of St. Joseph
If you have any questions, please feel free to call us.
Sincerely,
./~Ò;Jff 43~j
"'-mseph R. Bettendorf, PE
City Engineer
djg
Enclosures
c: Jeff Ledin, SEH Brainerd (w/enclosure)
X:\P1\sljo,\030200\specs\APL-0.doc
·
Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer
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·
REQUEST FOR COUNCIL ACTION
DATE: August 27. 2003
Engineering Joseph R. Bettendorf, PE
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
2002 Street and Utility Improvements Application for Payment No. f:.,
PREVIOUS ACTION
None.
· RECOMMENDED COUNCIL ACTION
Approve for payment.
FISCAL IMPACT
Project is part of a recent bond issue.
COMMENTS/RECOMMENDATIONS
None.
X:\PT\stjoe\common\D39 Req Council Action\0204 pmt 7-090403.doc
·
~5eJ 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX
architecture . engineering environmental . transportation
·
August 27, 2003 RE: St. Joseph, Minnesota
2002 Street & Utility Improvements
SEH No. A-STJOE 0204 14
Honorable Mayor and City Council
c/o Ms. Judy Weyrens
City Administrator
City of St. Joseph
P.O. Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the City Council:
Enclosed please find Application for Payment No.7 for this project.
We reviewed this application and it appears to be in order. When payment is made, sign all copies ·
and distribute as follows:
R. L. Larson Excavating, Inc.
SEH
City of St. Joseph
If you have any questions, please feel free to call us.
Sincerely,
J~n~,~~ I~
City Engineer
djg
Enclosures
X:\P1\stjoe\0204\sp<c>\APL-O.doc
·
Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer
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I Attachment: Yes or No I
·
REQUEST FOR COUNCIL ACTION
DATE: August 27, 2003
Engineering Joseph R. Bettendorf, PE
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
2003 Northland Plat 7 Application for Payment No.1
PREVIOUS ACTION
None.
· RECOMMENDED COUNCil.., ACTION
Approve for payment.
FISCAL IMPACT
Project is part of a recent bond issue.
COMMENTS/RECOMMENDATIONS
None.
X:\PT\stjoe\common\D39 Req Council Action\031O pmt 1-090403.doc
·
"'SeJ 1200 25th Avenue South, P.O. Box 1717. SI. Cloud, MN 56302·1717 320.229.4300 320.229.4301 FAX
architecture engineering environmental transportation
·
August 27, 2003 RE: St. Joseph, Minnesota
2003 Northland Plat 7
SEH No. A-STJOE 0310 14
Honorable Mayor and City Council
c/o Ms. Judy Weyrens
City Administrator
City of St. Joseph
P.O. Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the City Council:
Enclosed please find Application for Payment No. I for this project.
We reviewed this application and it appears to be in order. When payment is made, sign all copies ·
and distribute as follows:
R. L. Larson Excavating, Inc.
SEH
City of St. Joseph
If you have any questions, please feel free to call us.
Sincerely,
J ephR. etbd~,pßtm~ rct~
ity Engineer
djg
Enclosures
X:\P1\s'joe\0310\s¡=s\APL-O.doc
·
Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer
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~SeJ 1200 25th Avenue South, P.O. Box 1717, S1. Cloud, MN 56302·1717 320.229.4300 320.229.4301 FAX
architecture . engineering . environmental . transportation
·
July 31, 2003 RE: St. Joseph, Minnesota
2002 Street & Utility Improvements
SEH No. A-STJOE 0204 14
Honorable Mayor and City Council
c/o JudyWeyrens
City Administrator
City of St. Joseph
25 College Avenue North
P.O. Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the City Council:
Enclosed find Work Change Directive No.5 for this project.
Adds to reconstruction of Baker Street East (Wor~ Change Directive No.3).
· If you find these documents to be in order, we ask that you sign all copies and distribute as follows:
R. L. Larson Excavating, Inc.
SEH
City of St. Joseph
Sincerely,
èr::et~
City Engineer
djg
X:\P1\stjoe\0204lspecs\Work Change-D.doc
·
Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer
WORK CHANGE DIRECTIVE NO.5
OWNER City of St. Joseph DATE July 9, 2003 .
CONTRACTOR R. L. Larson Excavating, Inc.
ENGINEER SEH
Contract A-STJOE 0204 OWNER's No: SAP. 233-101-01, 233-
103-01, & 233-104-01
Project 2002 Street and Utility Improvements, St. Joseph, MN
You are directed to proceed promptly with the following change(s):
Item MnlDOT .. Description Unit Unit Cost Quantity Amount
'. .
11A 2104.505 REM CONC DRIVEWAY PAVEMENT SQYD $2.75 159.00 $437.25
12A 2104.505 REMOVE CONCRETE WALK SQYD $1.50 14.22 $21.33
21A 2104.511 SA WINO CONCRETE PAVEMENT LIN FT $5.00 8.00 $40.00
78A 2521.501 4" CONCRETE WALK SQFT $2.10 128.00 $268.80
TOTAL ADD $767.38
Purpose of Work Change Directive: Add to reconstruction of Baker Street East.
Attachments: N/A
Estimated increase (docrease) in the Contract Price: Estimated increase (decrease) in the Contract Time: e
$ 767.38 Substantial Completion: 0 days.
If change involves an increase, the estimated amount Ready for Final Payment: 0 days.
is not to be exceeded without further authorization.
RECOMMENDED: APPROVED: ACCEPTED:
SEH City of St. Joseph R. L. Larson Excavating, Inc.
PO Box 1717 PO Box 668 2255 12th Street SE
S1. Cloud, MN 56302-1717 St. Joseph, MN 56374-0668 51. CJÜW
By: By: ..~
. t
Tit Title: Title: CC;",1/'tlILr
Date: 07/09/03 Date: Date: 7/;)1/03
RECOMMENDED:
MnlDOT - Kelvin Howieson
1991 Industrial Park Road
Baxter, MN 56401
By:
Title:
Date: .
X:\PT\<'joeI0204\s¡=s\Work Change 5.d!}:
1
WORK CHANGE DIRECTIVE NO.5
. OWNER City of St. Joseph DATE July 9, 2003
CONTRACTOR R. L. Larson Excavating, mc.
ENGINEER SEH
Contract A-STJOE 0204 OWNER's No: SAP. 233-101-01, 233-
103-01, & 233-104-01
Project 2002 Street and Utility Improvements, St. Joseph, MN
You are directed to proceed promptly with the following change(s):
$437.25
12A 2104.505 REMOVE CONCRE1E WALK 14.22 $21.33
21A 2104.511 SAWING CONCRE1E PAVEMENT 8.00 $40.00
78A 2521.501 4" CONCRETE WALK SQFT 128.00 $268.80
TOTAL ADD $767.38
Purpose of Work Change Directive: Add to reconstruction of Baker Street East.
Attachments: N/A
. Estimated increase (decrease) in the Contract Price: Estimated increase (decrease) in the Contract Time:
$ 767.38 Substantial Completion: 0 days.
If change involves an increase, the estimated amount Ready for Final PaymeIlt: 0 days.
is not to be exceeded without further authorization.
RECOMMENDED: APPROVED: ACCEPTED:
SEH City of St. Joseph R. L. Larson Excavating, Inc.
PO Box 1717 PO Box 668 2255 12th Street SE
St. Cloud, MN 56302-1717 St. Joseph, MN 56374-0668 St.CI~
BY~~ By:
By: ~
Titl Pdect Engineer Y Title: Title: ~/-.r61~
Date: 07/09/03 Date: Date: 1/2~3
RECOMMENDED:
MnlDOT - Kelvin Howieson
1991 Industrial Park Road
Baxter, MN 56401
By:
Title:
. Date:
X:\PTIstjoe\0204\specs\Work Change 5.doc
1
WORK CHANGE DIRECTIVE NO.5
OWNER City of St. Joseph DATE July 9, 2003 e
CONTRACTOR R. L. Larson Excavating, Inc.
ENGINEER SEH
Contract A-STJOE 0204 OWNER's No: SAP. 233-101-01, 233-
103-01, & 233-104-01
Project 2002 Street and Utility Improvements, St. Joseph, MN
You are directed to proceed promptly with the following change(s):
Item MnlDOT Description Unit Unit Cost Quantity Amount
~. .
llA 2104.505 REM CONC DRIVEWAY PAVEMENT SQYD $2.75 159.00 $437.25
12A 2104.505 REMOVE CONCRETE WALK SQYD $1.50 14.22 $21.33
21A 2104.511 SA~GCONCRETEPAVEMENT LINFr $5.00 8.00 $40.00
78A 2521.501 4" CONCRETE WALK SQFr $2.10 128.00 $268.80
TOTAL ADD $767.38
Purpose of Work Change Directive: Add to reconstruction of Baker Street East.
Attachments: N/A
Estimated increase (decrease) in the Contract Price: Estimated increase (decrease) in the Contract Time: .
$ 767.38 Substantial Completion: 0 days.
If change involves an increase, the estimated amount Ready for Final Payment: 0 days.
is not to be exceeded without further authorization.
RECOMMENDED: APPROVED: ACCEPTED:
SEH City of S1. Joseph R. L. Larson Excavating, Inc.
PO Box 1717 PO Box 668 2255 12th Street SE
S1. Cloud, MN 56302-1717 S1. Joseph, MN 56374-0668 Sl. C}O~
BY~~ By: By: ~
Title: TitJe: (cí~rJ)~r
Titl . oject Engmeer
Date: 07/09/03 Date: Date: 7/;tÿlû3
RECOMMENDED:
MnlDOT - Kelvin Howieson
1991 Industrial Park Road
Baxter, MN 56401
By:
TitJe:
Date: .
X:\P1\sljoeIQ204\sp<cs\Work Change 5.doc
1
I Attachment: Yes or No I
--
REQUEST FOR COUNCIL ACTION
-
DATE: August 27, 2003
Engineering Joseph R. Bettendorf, PE
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
2003 Liberty Pointe Improvements Application for Payment No. 1
PREVIOUS ACTION
None.
. RECOMMENDED COUNCJL ACTION
Approve for payment.
FISCAL IMPACT
Project is part of a recent bond issue.
COMMENTSJRECOMMENDATIONS
None.
X:\PThyoe\common\D39 Req Council Action\0306 pmt 1-090403.doc
.
---581 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX
architecture . engineering environmental transþortation
It
August 27, 2003 RE: St. Joseph, Minnesota
2003 Liberty Pointe Improvements
SEH No. A-STJOE 0306 14
Honorable Mayor and City Council
c/o Ms. Judy Weyrens
City Administrator
City of St. Joseph
P.O. Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the City Council:
Enclosed please find Application for Payment No. 1 for this project.
We reviewed this application and it appears to be in order. When payment is made, sign all copies
and distribute as follows: .
R. L. Larson Excavating, Inc.
SEH
City of St. Joseph
If you have any questions, please feel free to call us.
Sincerely,
tQ~~ / 0 (
seph R. ~O
ettendorf, PE
City Engineer
djg
Enclosures
X:\P1\stjoo\OJOéOO\speos\APL-O.doc
e
Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer
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Stearns County Highway IINW(Q)IICCJE
P.O. Box 246 .
St. Cloud, MN 56302
. 320-255-6180 Fax 320-255-6186
:JNVOICENO: 157-03
DATE: July 25, 2003
To: City ofSt~ Joseph
JudýWeyrens, Admin.
P .0; Box 668
St.Joseph,· MN5637 4
SP 73-596-01; County Road 133 Reconstruction
QUANTITY DESCRIPTION UNIT PRICE AMOUNT
City share of project $142,858.67 .
Engineering Costs $8,693.45
.- Less previously received payments $137.232.25
Total Amountdue: $14,319.87
_.
SUBTOTAL
SALES TAX
SHIPPING & HANDLING .
TOTAL DUE $14,319.87
.ake all checks payable to: Ste~rns County Highway
If you have any questions concerning this invoice, contact Mark Plantenbèrg, Office Manager 320-255-6180
-
THANK YOU FOR YOUR BUSINESS!
SP 73-596-01
County Road 133 Reconstruction
City of St. Joseph Costs --
Final Bill
FEDERAL ELIGIBLE:
Job 9610- Participating County: $ 1,493,852.07
Job 9624 x 0.58 - 58% of Storm Sewer: $ 212,804.09
Job 9615 - PartiCipating St. Joseph: $ 73,168.62
Job 9616 - Participating Sartell: $ 242,505.97
TOTAL ELIGIBLE: $ 2,022,330.75
FEDERAL MONEY REQ.:$ 1,450,000.00 (Max. 1,450,000)
Fed Part. %: 71.69944877%
CITY OF ST. JOSEPH COSTS:
Job 9624xO.14 - 14% of Storm Sewer: $ 51,366.51
Job 9618 & 9626 - Non-Participating St. Joseph: $ 70,785.04 "Includes Work Orders 2&6
Job 9615 - St. Joseph Participating Local Share: $ 20,707.12
TOTAL CITY SHARE (FINAL): $ 142,858.67
ENGINEERING COSTS: $ 8,693.45
(less previously received payments): $ 137,232.25
TOTAL AMOUNT DUE: $ 14,319.87
.
-
- ! I Attachment: g or No I
REQUEST FOR COUNCIL ACTION
Expand City Hall Phone System
DATE: September 4,2003
Administration
ORIGINATING DEPARTMENT
AGENDA ITEM
Expand City Hall Phone System
PREVIOUS ACTION
When the phone equipment was installed for the new facility, it was uncertain as to whether or not funds
would be available for the enhanced phone system. Currently the rollover funds are at $ 14,000.
. RECOMMENDED BOARD ACTION
Approve enhancing the CitY Hall phone system with voice mail and an after hours answering machine
FISCAL IMPACT
$ 2,325.96 which will be expended from the rollover accounts.
COMMENTS/RECOMMENDATIONS
We have had comments from people calling the City Office that they cannot get through because the lines
are busy. Including an answering machine would allow for phone messaging if all the lines are busy. In
addition, installing a voice mail system would alleviate taking messages and allow people to leave a
message if someone is not available it would reduce paper messages. The phone system would even
allow for phone boxes for Council Members that would be accessed remotely.
--
Weanesc:l¡¡y, AlJgust 20,200310:18 AM John Schwegel 320 654·2532 p.01
It -SCHWEGEL-
COMMUNICATIONS INC
COMPANY: City of St. Joseph Datè: 8/20/2003
Time: 10:18:19 AM
Fax Number: 363·0342
Voiee Number: 363-7201 Pages: 2
ATTENTION: JUDY
Message:
Please let me know if you have any questions or would like to schedule this
work.
. Sincerely,
Terri
. 1907 Prairie Rose Lane, St. Cloud MN 56303
320656-9313 320 654-2532 fax sChwege/@astound.net
Wednesd;iy, August 20, 200310:1S AM JQhn Schwegel 320854-2532 p.02
..SCHWEGEL - Estimate
COMMUNICATIONS INC
lQ07 Prairie Jb;Ise lane b6:~o31·sr'~Ä~: N°1
St. Cloud MN 56303 e
320656-9313 320 65+2.532 fax
schwegel@astoLInd.net
'''''' , ..
NAMEJADDRtSS
CITY OF. 5T JOSEPH Thank you for your business/
ATTN JUDY
21 1 AVE N PO BOX 668
5T JOSEPH MN 56374
-'-"'- . --,
,. "'- ....--.~_.. ..---....- .. ,.-.'
QTYIHRS DESCRIPTION COST TOTAL
1 Partner M~ssaglng Bas'é--- ('ýoia"yV\A~'L) , .. n' - '
725.QO 725.00T
1 4-port MossElsing License 1,27g.00 1,279.00T
1 Programming, Installation, customer training 180.00 180.00T
MN SALES TAX 6.5% 6.50% 141.96
.
_H__U__H_..~ ' --,
'-'"-'
Total $2,325.96
,'_W'. _ _.._.__.._.__._..._.... ._ ,.--..........-.
Please see ~ side for terms and conditions AVAYA
.. Jf] v---q --
-
I Attachment: Yes orNo I
· REQUEST FOR COUNCIL ACTION
DATE: September 4, 2003
Administration
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Water and Sewer Access Charge - Adoption of Enabling Ordinance and revised fee schedule
PREVIOUS ACTION
Since 1987 the City has charged a sewer access fee (SAC) for all new connections to the sewer system.
Shortly after that a water access charge (WAC) was established. Over the years the City has modified the
fee schedule based on circumstances that arise. We have been struggling with the best method for
charging strip malls or buildings with multiple tenants. Over the summer the Department Heads and
consultants spent time trying to find an equitable fee structure.
RECOMMENDED BOARD ACTION
· Establish a public hearing for the possible adoption of the revised fee schedule
FISCAL IMP ACT
The new fee structure will allow for the continued maintenance and expansion of the current
infrastructure while allowing the City to plan for the future.
COMMENTS/RECOMMENDATIONS
Included in your packet is a proposed water and sewer access fee schedule. The fee schedule is that ofthe
Metropolitan Council who has been charging an access fee since 1973. The fee schedule is based on the
use of the property and charges high volume users at a higher rate. The fee schedule has already been
adopted locally by the City of Sartell and the City of St. Augusta will be considering adoption on
Tuesday, September 2. The SAC and WAC will not change the charges for single family residential. It
will however change for multiple family, commercial and industrial. During discussion at the Department
Head meeting we discussed if the increased fee would negatively impact commercial and industrial
growth to which Joanne indicated no. Utilities fees are part of development, similar to a building permit.
To illustrate the change in fee schedule we have prepared a table using some recent projects indicating the
fee charged and what the fee would have been if the proposed fee schedule were adopted.
In order to provide builders the opportunity to comment on the proposed fees, we are recommending the
· Council conduct a public hearing in September and accept testimony. A public hearing will need to be
scheduled to consider the amendments to the Zoning Ordinance and we could combine the hearings.
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--
ORDINANCE 44
AN ORDINANCE ESTABLISHING WATER AND SEWER SYSTEM
AVAILABILITY CHARGES
The City Council for the City ofSt. Joseph, HEREBY ORDAINS:
That Sections 41.2 and 42.4, Subd. 2 of the St. Joseph Code of Ordinances are hereby repealed,
and replaced with this Ordinance 44 which reads as follows:
"ORDINANCE 44: WATER AND SEWER SYSTEM AVAILABILITY CHARGES.
Section 44.1: Water and Sewer Availability Chan!es. Pursuant to Minnesota Statutes
Chapter 444.075 and all other powers delegated by the State of Minnesota, the City of St Joseph
hereby adopts charges to pay for the construction, reconstruction, repair, enlargement,
improvement and for the availability of potable water treatment, supply, storage and distribution
facilities; and for wastewater treatment, disposal and conveyance facilities. These charges, to be
known as Water Availability Charges (WAC) and Sewer Availability Charges (SAC) shall be in
the amounts established in Section 5 herein. These charges are in addition to all other permit
fees, special assessments and connection charges heretofore established by the City.
. Section 44.2: Water System Availability Permit Required. It shall be unlawful for
any person to connect any structure, property or building addition to the municipal water system
of the City, either directly or indirectly, or to install or alter any water supply plumbing system
that is subject to the provisions of this ordinance, without first making written application to, and
obtaining, a Water System Availability Permit from the City Administrator/Clerk's Office. The
WAC fee required herein must be paid before the City will issue a plumbing permit for said
connection to the municipal water system. Connection must be completed within two weeks of
issuance of a permit. No prepayment ofW AC fees is allowed.
Section 44.3: Sewer System Availability Permit Required. It shall be unlawful for
any person to connect any structure, property or building addition to the municipal sewer system
of the City, either directly or indirectly, or to install or alter any wastewater collection plumbing
system that is subject to the provisions of this ordinance, without first making written application
to, and obtaining, a Sewer System Availability Permit from the City Administrator/Clerk's
Office. The SAC fee required herein must be paid before the City will issue a plumbing permit
for said connection to the municipal sanitary sewer system. Connection must be completed
within two weeks of issuance of a permit. No prepayment of SAC fees is allowed.
Section 44.4: Char2es. General. Water Availability Charges (W AC) and Sewer
Availability Charges (SAC) shall be based on projected water consumption and sewer usage.
Section 44.5: Char2es. The WAC and SAC charges for all structures or properties to be
. connected to the municipal water and sanitary sewer systems shall be determined by multiplying
the "Base Rate" as shown in Table 1, by the applicable WAC/SAC criteria as shown in Table 2.
.
The City Council may adjust the Base Rate by Resolution at any time deemed appropriate by the
City Council.
Table 1
Base Rate Schedule for Water and Sewer Availability Charges
WAC $2,000.00
SAC $2,000.00
Table 2
Water Availability Charge/Sewer Availability Charge Criteria
FACILITY P~ETER SACAVAC
Single Family Residence Residential Unit I
Multiple Family Residence (per residential unit) each Residential Unit 1
Animal Clinic (humane societies, animal research, boarding, etc.)
Animal holding areas 17 fixture units I
Animal runs (kennels) 34 fixture units 1
Archery (6 feet/lane) 6 lanes I
Arenas (bleachers 18 inches/person) 11 0 seats 1
Auditoriums (7 square feet/person) 110 seats 1 .
Automobile Service
Fast service (less than 4 hours/car) 2 service bays I
Major service (more than 4 hours/car) 14 employees 1
Car dealership (charges for office, retail, etc. are separate at established rates)
2 service bays 1
Fast service (number of service bays x 30%) 2 service bays 1
Major service (Number of service bays x 70% x 1 employee/bay)
14 employees 1
Ballroom ( exclude dance floor)
Facility without liquor service 825 square feet I
Facility with liquor service 590 square feet I
Bank (exclude bank vault) 2400 square feet 1
Banquet Room (15 square feet/person)
Food catered 2,060 square feet I
Food catered with dishwashing 1,180 square feet 1
Food catered with liquor 1,028 square feet 1
Food catered with dishwashing and liquor 750 square feet I
Food preparation and dishwashing 825 square feet I
Food preparation with dishwashing and liquor 590 square feet I
Barber 4 chairs 1
Batting Cages (6 feet/lane) 6 lanes I
Beauty Salon 4 cutting stations I e
FACILITY PARAi\1ETER SAC/\VAC
Bingo Hall (used only for bingo) 110 seats I
2
it
Boarding House (dorm rooms) 5 beds 1
Body Shop (major service - more than 4 hours/car, no vehicle washing)
14 employees 1
Bowling Alleys (does not include bar or dining area) 3 alleys 1
Camps (number of gallons x occupant or site)
Children's camps (central toilet and bath; overnight, primitive 274 gallons 1
cabins; number of occupants x 50 gallons/occupant)
Day camps (no meals served; number of occupants x 10 274 gallons 1
gallons/occupant)
Labor/construction camps (number of occupants x 50
gallons/occupant
Resorts (housekeeping cabins; number of occupants x 60 274 gallons 1
gallons/occupant)
Travel trailer parks-
With water and sewer hookup (number sites x 100 gallons/site) 274 gallons 1
With central toilet and showers (number of sites x 75 gallons/site) 274 gallons 1
Sanitary dump (sites without hookup; number of sites x 10 274 gallons 1
gallons/site)
Car Wash Review by City Engineer
. Catering Review by City Engineer
Churches (for sanctuary, nave, chancel; 7 square feet/person 275 seats 1
seating area; remainder use other criteria; sacristy and ambulatory at
no charge)
Cocktail lounge (no food service) 23 seats I
Coffee Shop (no food service) 23 seats 1
Correction Facility (prison) 2.5 inmates 1
Court Rooms 1,650 square feet 1
Dorm Rooms (on and off campus; charge for classrooms is 5 students 1
additional)
Daycare
Number of children for which facility is licensed 14 children I
Child/adult play area (not licensed) 490 square feet 1
. Dry Cleaners (retail) 3,000 square feet 1
FACILITY P~ETER SAC~AC
Elder Housing (at 100% of current SAC rate; see formula below to
3
t6
determine the number of residents)
No washer/dryer in each unit 3 residents 1
Washer/dryer in each unit 2.5 residents I
Three bedroom unit with washer/dryer (separate from formula below)
Calculate the number of residents as follows:
Number of efficiency units x 1.0 residents/unit
+ Number of one-bedroom units x 1.5 residents/unit)
+ Number of two-bedroom units x 2.0 residents/unit)
+ Number of three-bedroom units x 3.0 residents/unit)
Total number of residents for SAC calculation
Exercise Area/Gym (juice bars at no charge; sauna and whirlpool
700 square feet included) 1
No showers 2,060 square feet I
Fire Station (charges for office, meeting rooms, etc., are separate, at established rates)
Washing (hose tower, truck) 274 gallons I
Full time, overnight people (75 gallons/person) 274 gallons I
Volunteer (occasional overnight stays) 14 volunteers I
Funeral Home (charge for viewing areas only: i.e., chapel) 770 square feet I .
Apartment I apartment I
Game Room (billiards, video and pinball games)
·With bar 590 square feet 1
Without bar 2,060 square feet I
Golf Course (if facility has showers, use Locker Room criteria for those areas)
18 hole 3
9 hole (par 3) 2
Miniature 3
Country club (private)
Dining room (used only on evenings and weekends) 15 seats 1
Bar and grill (with bar and grill separate)
Bar only 23 seats 1
Grill 15 seats 1
Golf Dome or Driving Range 6 driving stations 1
FACILITY PARAMETER SACAVAC --
Greenhouse
4
.
Area not open to the public 15,000 square feet 1
Area open to the public 5,000 square feet 1
General retail area 3,000 square feet 1
Group Home
Secondary treatment (residents leave during the day) 5 beds 1
Primary treatment (residents stay all day) 3 beds 1
Guest Rooms (in an apartment or condominium complex; charge
SAC as apartment)
Washer/dryer 100% of current SAC rate
No washer/dryer 80% of current SAC rate
No kitchen 50% of current SAC rate
Handball and Racquetball Courts 1 court 2
Hospitals (licensed beds or baby cribs) 1 bed I
Outpatient clinic 17 fixture units 1
Sterilizers (4 hours x gallons per minute x 60 minutes) 274 gallons 1
X-ray film processors (9 hours continuous operation; 4 274 gallons 1
. hours intermittent operation; operation time (hours) x
gallons per minute x 60 minutes)
Dental clinic vacuum device (9 hours x gallons per minute x 274 gallons 1
60 minutes)
Ice Arena
Showers (see Locker Rooms)
Team Rooms (plumbing fixture units) 17 fixture units 1
Bleachers 110 seats I
Ice resurfacers (if discharge goes to the sanitary sewer) 4
Laundromat (required water volume for cycle time x 8 cycles/day)
274 gallons I
Library (subtract book storage areas, file areas; charge
for common plumbing fixture units in public areas) 17 fixture units I
Meeting rooms, board rooms, reception, book
checkout offices 2,400 square feet 1
Loading Dock 7,000 square feet I
. FACILITY P~ETER SAC~AC
Locker Rooms (if showers - 20 gallons/locker) 14 lockers 1
5
.
Medical Clinic (see Hospitals, Outpatient Clinic)
Meeting Rooms (conference rooms) 1,650 square feet 1
Mini-storage (storage area - no charge)
Living area I
Public restroom 17 fixture units 1
Mobile Home 1
Motels and Hotels (assume 2 persons/room; no charge for pools, 2 rooms 1
saunas, whirlpools, game rooms, or exercise rooms used exclusively
by guests)
Breakfast only (complimentary) 45 seats I
Cocktail hour (complimentary) 55 seats I
Kitchenettes (number of kitchenettes x 10 gallons/day) 274 gallons I
Museum 2,400 square feet I
Nursing Home 3 beds I .
Office
General office (deduct mechanical rooms, 2,400 square feet I
elevator shafts, stairwells, restroom and storage areas)
Dental and Doctor's offices, see Hospital, Outpatient Clinic
Police Station (charge as Office)
Cells (overnight - jail) 3 people I
Cells (holding area with no overnight stays) l4people 1
Recording/Film Studios 7,000 square feet 1
Restaurant
Drive-in 9 parking spaces I
Fast food (with disposable plates, drink cups,
and table utensils) 22 seats I
Take-out (no seating) 3,000 square feet 1
Full service (with washable plates, drink cups,
and table utensils) 8 seats 1
Retail Stores (deduct mechanical rooms, 3,000 square feet I
elevator shafts, stairwells, escalators, restrooms and unfinished storage areas) .
FACILITY PARAMETER SAC/\VAC
Roller Rink (skating area only) 825 square feet I
6
.
Rooming Houses (no food service) 7 beds I
RV Dumping Station (not in association with camp grounds) 1
Schools
Elementary schools (at 15 gallons/student; 30 square feet/student)18 students 1
Colleges/technical/vocational (30 square feet/student) 18 students I
Lecture halls 18 students 1
Labs (at 50 square feet/student) 18 students I
Donn rooms (on and off campus students) 5 students 1
Nursery schools (number of children for which facility is licensed) 14 students I
House of worship nurseries (used during worship 2,400 square feet I
service only; 30 square feet/child)
Secondary schools (30 square feet/student, at 20 gallons/student) 14 students I
Labs (50 square feet/student) 14 students I
Weekly worship schools (i.e., not daily parochial schools; 55 students 1
20 square feet/student)
Service Station
. Gas pumping I
Convenience center 3,000 square feet 1
Service bays 2 bays 1
Car wash (see Car Wash)
Shooting Ranges (rifle and handgun ranges, @ 6 feet per lane) 6 lanes 1
Swimming Pools (public, swimming pool area only; 900 square feet 1
no charge for private residential, townhouse, apartments,
condominiums, hotels, or motels)
Tanning Rooms 3,000 square feet I
Tennis Courts (public; shower facilities available) 1 court 2
Theatre 64 seats 1
Drive-in (parking spaces) 55 spaces 1
Vehicle Garage
Employees stationed in garage 14 employees 1
Vehicle drivers (per day) 28 drivers 1
Vehicle washing (number of vehicles per day x 274 gallons 1
. gallons per minute x minutes/vehicle)
FACILITY PARAMETER SAC/WAC
Warehouses
7
·
~ssembly areas 7,000 square feet I
Office/warehouse
Minimum 30% office 2,400 square feet I
Maximum 70% warehouse 7,000 square feet 1
Whirlpools, therapy (at doctor's office or clinic; 274 gallons I
number of gallons to fill tank x 8 fills/day)
Yard Storage Buildings (i.e., lumber storage; customer 15,000 square feet I
pickup; no permanent employees)
Plumbing Waste Fixture Units
Tvpe of Fixture Fixture Unit Value (Lu.)
Note: 17 Fixture Units (f.u.) = 1 SAC
Drinking Fountain 1
Floor Drain
2" waste (only if hose bib included) 2
3" waste (only if hose bib included) 3
4" waste (only if hose bib included) 4 ·
Trench drain: per 6-foot section 2
Sinks
Lab in exam room, bathroom 1
Kitchen and others 2
Surgeon 3
J ani tor 4
\Vater closet 6
Section 6. Violations and Penalties. ~ violation of any of the provisions of this
ordinance shall constitute a misdemeanor pursuant to Minnesota Statutes.
Section 7. Severabilitv. Should any section, paragraph, provision, sentence or lesser
part of this Ordinance be found invalid by a Court of competent jurisdiction, then such invalid
section, paragraph, provision, sentence or phrase shall be severed from this Ordinance and all
remaining portions or this Ordinance shall continue in full force and effect.
Section 8. Repealer. All ordinances, or portions of ordinances, in conflict herewith
are hereby repealed to the extent of such conflict.
Section 9. Effective Date. This Ordinance shall take effect September , ·
2003, following passage and publication in the official newspaper as provided by law."
8
·
This Ordinance was approved by the majority of the City Council of 81. Joseph on this _day
of ,2003.
Larry Hosch, Mayor
Judy Weyrens, Administrator/Clerk
This amendment was published in the
on ,2003.
·
·
9
CITY OF ST. JOSEPH .
SEWER (SAC) AND WATER (WAC) ACCESS CHARGE
(Project Name)
PROJECT TYPE: o New building only 0 Alteration (change in use) o Demolition with new use o Addition
Proposed Occupant Type of Business
Site Address
Building Permit No. Date Issued Total Square Footage I
I
CALCUATION OF SAC CHARGES:
Quantity in square feet
Retail Sq. ft. @ 3,000 sq. ft. Per SAC =
Office Sq. ft. @ 2,400 sq. ft. Per SAC = I
Warehouse Sq. ft. @ 7,000 sq. ft. Per SAC =
Multiple Family Units
Other
CALCUATION OF WAC CHARGES:
Quantity in square feet WAC Units
Retail Sq. ft. @ 3,000 sq. ft. Per SAC =
Office Sq. ft. @ 2,400 sq. ft. Per SAC =
Warehouse Sq. ft. @ 7,000 sq. ft. Per SAC =
Multiple Family Units
Other
TOTAL SAC CHARGES =
TOTAL SAC CHARGES =
Determination made by
Date
NOTE: Determinations based on phone conversations are onl estimates.
. I Attachment: \S:Ve'() or No I
REQUEST FOR COUNCIL ACTION
DATE: August 27,2003
EDA
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
EDA monthly activity report.
PREVIOUS ACTION
Monthly departmental report.
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RECOMMENDED BOARD ACTION
For review and approval.
FISCAL IMPACT
N/A.
COMMENTS/RECOMMENDATIONS
EDA monthly report offered for your review and approval.
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MUNICIPAL
DEVELOPMENT GROUP, INC.
DATE: August27,2003
MEMO TO: Mayor Hosch, City Council Members, City Administrator Weyrens
FROM: ~11\j\ t; C\ ~
JÒanne Foust & Cynthia mith-Strack, Municipal Development Group
RE: Economic Development Activity Report - August, 2003
Municipal Development Group has been interacting with a number of prospects throughout the past
month. Following is a summary of activities that have transpired. If you have any questions on any
of these or other projects, please do not hesitate to contact us at 952-758-7399.
Business Prospects have been identified bya project number to protect the confidentiality of the
businesses.
Project 01-E:
This project involves the expansion of a service within the community. MDG has been keeping in
touch with the project contact over the past two years, the latest communication occurred on August
20th when a letter was mailed.
. Project 01-J:
This developer owns a commercial subdivision in St. Joseph and has constructed a commercial
building. MDG has been working with the developer and has forwarded potential business leads.
Contact with~ the developer was made on August, 15th and August 20th.
Project 01-N:
This company has been searching for commercial lots for the construction of an office building since
the fall of 2001. Contact with this developer occurred on August 20th and 25th.
Project 02-L:
This company filed plans to construct a 32,000 square foot multi-tenant building in St. Joseph
business park. A portion of the facility is available for lease. MDG followed up with the company on
August 6tt1 and 13m. The company has recently retained a commercial realtor to assist as well.
Project 02-V:
This developer contacted the City last year regarding an expansion of his home occupation into a
stand-alone facility in the Buettner Business Park. The contact received a mailing from MDG on July
9th regarding the pending price increase for lots at the park. The contact expressed an interest in
learning more about the acreage available. MDG followed up with the prospect several times and
forwarded the lead to the park realtor. On August 6th the park realtor indicated the prospect had
decided not to expand at this time.
Project 02-Y:
This prospect contacted MDG on October 7, 2002 regarding new construction in the Buettner
Business Park. MDG has had numerous follow-up conversations with the company and supplied
information requested on other sites. MDG's last followed-up on August 6, 2003.
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EDA Monthly Project Report - August, 2003 Municipal Development Group - Page 1
Project 02-CC: .
This prospect contacted MDG on November 22,2002 regarding available acreage within the Buettner
Business Park for a 9,200 square foot facility. MDG followed-up most recently with a phone call on
August 8th.
Project 03-A:
These developers are interested in a large highway commercial development in an area not yet
annexed into the City. MDG has been working with them over the Ptast several months. Follow-up and
correspondence most recently occurred on August 6th, 8th, 1 ih, 20 h and 25th.
Project 03-1:
This contact phoned the City last Spring regarding 5,000 s.f. of retail lease space. MDG has been
following up routinely with the last contact occurring on August 6th, 2003.
Project 03-J:
This company inquired about the former Vicwest Building. Follow-up by MDG occurred most recently
with the realtor for the building on August 8th and August 26th 2003. After making a lease offer which
was not accepted by the building owner, the company has decided to expand at its existing location in
Avon. The building has subsequently been leased by a transportation company per the realtor.
Project 03-K:
This contact requested information from MDG on starting a business and zoning regulations in the
Central Business District, last spring. Follow up most recently on August 8th, 13th and 14th.
Project 03-L:
This contact initially contacted the city in May, 2003 regarding lots in Buettner Business Park. MDG
most recently August 8th when the contact indicated he was probably one to one and a half years
away from proceeding with a project and that he did not wish to have information released to the park .
realtor.
Project 03-P: -
This company contacted the city on July 9th regarding 8.0+ acre sites in industrial zoned areas. MDG
forwarded information on Buettner Business Park and financial programs, at their request. MDG
followed up on August 6th.
Project 03-Q:
This contact was considering the purchase of a lot in the Buettner Business Park. On August 8, 2003
MDG spoke with the realtor representing the property owner and learned the business had decided to
expand in Sartell.
Project 03-R:
Inquiry forwarded to MDG on August 20th, contact with developer indicates a desire for a small
industrial parcel with outdoor storage availability. MDG gave him the industrial park realtor's name
and phone number.
Other:
The EDA and MDG have initiated discussions regarding future industrial acreage within the City.
High speed data line placement in industrial areas continues to be a priority. The proposed EDA
budget has been developed and submitted to the City Administrator.
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EDA Monthly Project Report - August, 2003 Municipal Development Group - Page 2