HomeMy WebLinkAbout2003 [09] Sep 18 {Book 28}
· www;cityofstjoseph;com ity of St. Joseph
St. Joseph City Council
September 18, 2003
7:00 PM
25 College Avenue North 1. 7:00 PM - Call to Order
PO Box 668
St. Joseph, MN 56374 2. Approve Agenda
(320) 363-7201 3. Consent Agenda
Fax: (320) 363-0342 a. Minutes - Requested Action: Approve the minutes 33223-33288
b. Bills Payable - Requested Action: Approve Check Numbers 33130-33220
ADMINISTRATOR c. Erosion Control, Maintenance Facility - Requested Action: Authorize the
Judy Weyrens expenditure of $ 2,350 to Schroden's Inc for the repair and seeding of the
holding pond and surrounding property for the Maintenance Facility.
MAYOR d. Fiscal Agent, Wobegon Trail: Requested Action: Authorize the St. Joseph
Larry J. Hosch Chamber of Commerce to be the fiscal agent for the Wobegon Trail Welcoming
Center and release the designated to the Chamber for the construction.
COUNCILORS e. Fiscal Agent, Wobegon Expansion: Requested Action: Authorize the
Administrator to execute a grant agreement between the City of St. Joseph and
Alan Rassier the Initiative Foundation.
Ross Rieke f. Maintenance Facility - Requested Action: Accept Change Order # 12, rough in
Gary Utsch plumbing for the kitchen sink and Change Order #14 deducting $ 2,005 for site
Dale Wick grading (credit).
g. Application for exempt Gambling - Requested Action: Accept the application
for two one day gambling licenses for events to be held on the following days:
February 1,2004 - St. Joseph Lab School; Octòber 9,2004 - St. Joseph Lab
· School
4. 7:05 PM - Public Comments to the Agenda
5. 7:07 PM - Ted Schmid - Lumber One Avon
a. Northland Plat Seven - Amend Development Agreement to provide for
lifecycle housing
b. Northland Plat Eight
i. Final Plat
ii. Public Financing
6. 7:20 PM - Cellular 2000, request to lease additional water tower space
7. 7:30 PM - City Engineer Reports
a. Application for Payment #6,2002 Interior Street Project
b. Project Update
c. Other Matters
8. Mayor Reports
9. Council Reports
10. Administrator Reports
a.
11. Adjourn
·
A Week in Review................ ·
Date: September 17, 2003
To: Honorable Mayor Hosch and Members of the City Council
From: Judy Weyrens
Re: September 18th Council meeting and Miscellaneous Information
Northland Plat Seven Ted Schmid has a customer who wishes to utilize the gap financing for a
home in Northland Seven. However, when Ted received approval for the
subdivision, the final decisions regarding implementation of the
Affordable Housing Agreement, had not been finalized. Therefore the
requirement for affordable housing is not part of the executed
Development Agreement. In order for Ted to offer the gap financing, the
Development Agreement must include language to allow such and the
affected lots must be identified. In discussing this matter with Lisa
Grapentin from CMH, the financing would be available to Ted if he
would agree to amending the Agreement. Ted has agreed to do such and
the Council must authorize the Mayor and Administrator to execute the
amendment. I do not have the amendment as of this time, but will
forward it was soon as possible. ·
Northland Plat Eight Ted will be requesting the Council to publicly finance the improvements
for Northland Eight, with the project being constructed in 2004. Before
the Council commits to the financing, I think the City should determine
what if any projects the City will be considering in 2004. While public
financing does not include a levy, the City is restricted on the amount of
bonds that are issued. Part of the Capital Improvement Program the Staff
is working on will require a planning session to discuss funding of
infrastructure and equipment. The City also should be considering the
value of homes and if we are providing financing for homes that are all $
131,000 it may not be beneficial.
Conflict of Interest Some concern has been expressed with regard to an EDA Board Member
sitting on the Board and developing an Industrial Park in close proximity
to the City limits. Therefore, an opinion letter has been prepared by Tom
Jovanovich identifying any expose the City may have. This letter is in
your packet for information only and is not an agenda item. The EDA
Board will be discussing this matter on Wednesday.
Intergovernmental Meeting The next regularly scheduled meeting for the Intergovernmental Meeting
is September 30, 2003 and will be held in Sauk Rapids. One of the
topics for meeting will be Administrative Citations and if the Cities will
pursue the right to continue to use them. A representative from the
League of Minnesota Cities is willing to attend the meeting but cannot ·
attend the meeting on the 30th, however, he could attend on the 29th,
Monday. Therefore, we are looking at moving the meeting to Monday
. the 29th. Please let me know ifthis meeting change will work.
Steams County Road Plan Enclosed in your packet is a notice received from the County regarding
the Steams County Highway public hearing for their Road Plan. This is
not a City meeting and anyone can attend as a member of the public.
Maintenance Facility The EDA is scheduled to accept the Maintenance Facility on Wednesday
of this week. If everything goes well they will begin moving in
immediately.
Transportation Meeting I attended a meeting with Joe Bettendorf, Joe Bechtold, Scott Merick (St.
Cloud APO), Mitch Anderson, Jodi Teich and Tim Erkilla (Westood)
regarding alternative transportation routes as they relate to the Arcon
Development. Steams County and the APO will jointly prepare a
proposed transportation network to the City Council and Township. The
meeting is anticipated to be held in late October. As soon as maps are
available they will be forwarded.
September 23 Meeting Just a reminder that the City Council and Planning Commission will be
conducting a joint public hearing on Tuesday, September 23 at 7:00 PM
in the ST. Joseph City Hall. The purpose of the hearing is to consider the
proposed Ordinance Amendments as recommended by the Planning
Commission. Since the Planning Commission and City Council will be
together, I think this would be a good opportunity to discuss the tree
. issue in Liberty Pointe. Therefore, Joe Bettendorf will be attending the
meeting at 7:30 PM. The City Council will also be conducting a public
hearing on the proposed WAC and SAC fees that same night. More
information will be forwarded.
.
CITY OF ST. JOSEPH 09/16/034:33 PM
Page 1
Bills Payable
.
::heck # Search Name Comments Amount FUND DEPART OBJ
)33223 MUNICIPAL EMERGENCY SERVICES 3 sets of turnout gear $2,793.69 105 42220 585
)33224 WATSON REFRIGERATION & HEATIN rec assn-refrig repair $320.36 101 45125 530
)33225 A-1 TOILET RENTAL satelite rental $127.80 490 45203 531
)33226 ACCLAIM BENEFITS flexible spending admin $11.11 101 41530 137
)33226 ACCLAIM BENEFITS flexible spending admin $22.22 101 41430 137
)33226 ACCLAIM BENEFITS flexible spending admin $3.70 603 43230 137
)33226 ACCLAIM BENEFITS flexible spending admin $3.70 602 49490 137
)33226 ACCLAIM BENEFITS flexible spending admin $14.81 601 49440 137
)33226 ACCLAIM BENEFITS flexible spending admin $11.11 101 45202 137
)33226 ACCLAIM BENEFITS flexible spending admin $33.35 101 42120 137
)33227 ALL SPEC SERVICES building perm.it, august $19,147.66 101 42401 311
)33228 AVENET, LLC 12 month hosting fee $420.00 101 41430 321
)33229 BOUND TREE MEDICAL, LLC medical supplies $75.66 105 42270 210
)33230 BRANNAN LOCKSMITH repair ignition cylinder $76.63 101 43120 220
)33231 BROWNING-FERRIS INDUSTRIES residential refuse removal $8,746.50 603 43230 384
)33231 BROWNING-FERRIS INDUSTRIES dumpster removal $161.04 101 45202 384
)33231 BROWNING-FERRIS INDUSTRIES dumpster removal $51.24 602 49490 384
)33231 BROWNING-FERRIS INDUSTRIES dumpster removal $51.24 105 42220 384
)33232 CAMERA TRADER digial camera, supplies $27.42 490 42120 580
)33232 CAMERA TRADER digial camera, supplies $467.54 490 42120 580
)33233 CENTRAL MCGOWAN refill 4 oxygen tanks $34.35 105 42270 210
)33234 COALITION OF GREATER MN CITIES labor training $50.00 101 41310 331
~. COALITION OF GREATER MN CITIES labor training $50.00 101 41430 331
GM DRILLING millstream spinkler repair,reimb $456.69 101 45125 530
) 6 HAWKINS WATER TREATMENT GRO water testings $29.00 601 49420 312
)33236 HAWKINS WATER TREATMENT GRO water testing $29.00 601 49420 312
)33236 HAWKINS WATER TREATMENT GRO sewer testing $109.00 602 49480 312
)33236 HAWKINS WATER TREATMENT GRO sewer testing $109.00 602 49480 312
)33237 LlNGL, GREG & JULIE cleaning services-august $220.00 101 41942 300
)33238 OFFICE MAX office supplies, police $111.70 101 42120 200
)33239 ONE CALL CONCEPTS, INC water/sewer locate $65.10 601 49440 319
)33239 ONE CALL CONCEPTS, INC water/sewer locate $65.10 602 49490 319
)33240 RAJKOWSKI HANS MEIER L TO legal, general $3,013.00 101 41610 304
)33240 RAJKOWSKI HANSMEIER L TO legal, criminal $2,344.50 101 42120 304
)33240 RAJKOWSKI HANSMEIER L TD legal, northland seven $47.50 428 43123 530
)33240 RAJKOWSKI HANSMEIER L TO legal, eminent domaine $194.00 425 43122 530
)33240 RAJKOWSKI HANSMEIER L TO legal, liberty pointe $123.50 428 43124 530
)33240 RAJKOWSKI HANSMEIER L TO legal, pond view ridge $28.50 101 41610 304
)33241 WERNER ELECTRIC SUPPL Y light bulbs, city office $62.78 101 41942 210
)33242 WEYRENS, JUDY mileage, HR training $58.40 101 41430 331
)33243 R. L. LARSON EXCAVATING, INC payment #6, 2002 Interior street $169,242.32 425 43120 530
)33245 R. L. LARSON EXCAVATING, INC payment #1, Northland seven $84,784.14 425 43120 530
)33246 AFSCME COUNCIL 65 federation dues $175.80 101
)33247 CASEY'S GENERAL STORE safety meeting supplies $11.97 601 49440 212
)33248 CELLULAR 2000 august cell phone $110.54 101 42151 321
)33248 CELLULAR 2000 august cell phone $25.48 602 49490 321
)33248 CELLULAR 2000 august cell phone $25.48 101 45202 321
)33248 CELLULAR 2000 august cell phone $25.48 101 43120 321
)33248 CELLULAR 2000 august cell phone $25.48 101 41430 321
)33249 CITY OF ST. CLOUD sewer rental-august $10,824.68 602 49480 419
)33250 COLD SPRING ELECTRIC SERVICES repair park breaker $52.00 101 45202 220
)33251 CUMMINS NORTH CENTRAL, INC convert generators $3,972.00 602 49480 530
)33252 DESIGN ELECTRICAL CONTRACTOR lift station repairs $158.67 602 49450 220
II EFTPS fed withhold 09-03 $2,635.10 101
EFTPS fica withhold 09-03 $2,744.16 101
)3 54 EMERGENCY APPARATUS MAl NT. IN service old ladder truck $13.72 105 42260 220
033254 EMERGENCY APPARATUS MAl NT. IN service & test engine 1 $458.52 105 42260 220
033254 EMERGENCY APPARATUS MAl NT. IN repair engine 1 $348.64 105 42260 220
033254 EMERGENCY APPARATUS MAl NT. IN service ladder 2 $253.34 105 42260 220
CITY OF ST. JOSEPH 09/16/03 4:33 PM
Page 2
Bills Payable
·
Check # Search Name Comments Amount FUND DEPART OBJ
033255 FIRST STATE BANK payroll services $20.00 101 41530 200
033256 GM DRILLING refund overpaid assessment $1,734.70 101 00000
033257 HAWKINS WATER TREATMENT GRO sewer tests $29.00 602 49480 312
033258 HOME DEPOT CR repair supplies $46.81 101 43120 220
033259 ING LIFE INS & ANNUITY COMPANY sept 4 contribution $50.00 101
033260 J & M OIL CO. UPS, sewer testing $38.43 602 49480 312
033261 K C CONSTRUCTION gasket,valves, cleaner $108.36 601 49420 220
033262 K.E.E.P.R.S. INC charger $29.71 101 42120 171
033263 LEE'S ACE HARDWARE repair supplies $12.46 601 49420 220
033263 LEE'S ACE HARDWARE repair supplies $6.17 602 49480 220
033263 LEE'S ACE HARDWARE repair supplies $6.38 101 41942 220
033263 LEE'S ACE HARDWARE repair supplies $43.12 101 43120 220
033263 LEE'S ACE HARDWARE repair supplies $52.66 101 45202 220
033264 LEEF BROS clothing service $87.65 101 43120 171
033264 LEEF BROS clothing service $87.65 101 43120 171
033264 LEEF BROS clothing service $87.64 601 49440 171
033264 LEEF BROS clothing service $87.64 602 49490 171
033265 LELS federation dues $185.00 101
033266 LOSO'S STORE supplies $8.74 101 42120 210
033267 MENARDS tools, repair supplies $145.62 101 45202 220
033268 MINNESOTA ELEVATOR, INC august service contract $69.62 101 41942 220
033269 MN STATE FIRE CHIEFS ASSN cheifs conference, 2 $270.00 105 42240 331
033270 MUNICIPAL DEVELOPMENT CORP planning services $252.72 101 41910 300 ·
033270 MUNICIPAL DEVELOPMENT CORP august EDA services $1,851.36 150 46500 300
033271 PERA 09-03 retirement $3,253.52 101
033272 PRINCIPAL LIFE sept insurance $10,884.62 101
033273 R. L. LARSON EXCAVATING, INC payment #1, liberty pointe $28,737.50 428 43124 530
033274 RED'S AUTO ELECTRIC $320.34 101 43125 220
033275 ROAD RESCUE repair part $17.61 105 42260 220
033276 ST. JOE TOUCHLESS CAR WASH car washes $21.30 101 42151 210
033277 ST. JOSEPH FIRE DEPARTMENT team building $800.00 105 42210 432
033278 ST. JOSEPH MILLING park seed $8.80 101 45202 210
033279 ST. JOSEPH NEWSLEADER schools is in ad $33.30 101 42120 340
033280 STEARNS COOPERATIVE ELEC. ASS street lighting $46.32 101 43160 386
033281 STEARNS COUNTY CHIEFS ASSN dues $25.00 101 42120 433
033282 STEARNS COUNTY RECORDER recording fees $60.00 101 41910 431
033283 SUPER AMERICA gas $113.47 101 45202 210
033283 SUPER AMERICA gas $113.47 602 49480 210
033283 SUPER AMERICA gas $113.46 101 43120 210
033283 SUPER AMERICA gas $70.00 105 42220 210
033283 SUPER AMERICA gas $113.43 601 49440 210
033284 TRAUT WELLS payment #1, test well $11,690.23 428 49430 530
033285 US BANK paying agent fees $2,075.00 328 47100 620
033286 US LINK august service $71.25 602 49470 321
033286 US LINK august service $45.91 602 49490 321
033286 US LINK august service $46.96 602 49473 321
033286 US LINK august service $71.24 602 49471 321
033286 US LINK august service $44.51 601 49440 321
033286 US LINK august service $89.02 105 42250 321
033286 US LINK august service $78.74 150 46500 321
033286 US LINK august service $86.67 101 45201 321
033286 US LINK august service $258.60 101 42151 321
033286 US LINK august service $144.32 101 41430 321
033286 US LINK august service $44.51 101 41946 321 ·
033286 US LINK august service 544.51 101 41941 321
033286 US LINK august service $42.15 602 49490 321
033286 US LINK august service $58.26 602 49472 321
033287 XCELENERGY electric/gas services $6.28 101 42500 326
033287 XCEL ENERGY electric/gas services $428.99 601 49420 381
CITY OF ST. JOSEPH 09/16/03 4:33 PM
Page 3
Bills Payable
.
::heck # Search Name Comments Amount FUND DEPART OBJ
)33287 XCELENERGY electric/gas services $633.33 601 49410 381
)33287 XCEL ENERGY electric/gas services $743.33 601 49410 383
)33287 XCELENERGY electric/gas services $216.98 602 49480 381
)33287 XCELENERGY electric/gas services $14.91 602 49480 383
)33287 XCELENERGY electric/gas services $65.36 602 49470 381
)33287 XCELENERGY electric/gas services $20.75 602 49471 383
)33287 XCEL ENERGY electric/gas services $37.57 105 42280 383
)33287 XCELENERGY electric/gas services $28.51 101 41946 381
)33287 XCEL ENERGY electric/gas services $434.22 105 42280 381
)33287 XCELENERGY electric/gas services $681.21 101 41942 381
)33287 XCELENERGY electric/gas services $19.40 101 42610 386
)33287 XCELENERGY electric/gas services $1,728.28 101 43160 386
)33287 XCELENERGY electric/gas services $102.54 101 45202 381
)33287 XCEL ENERGY electric/gas services $59.85 101 45123 381
)33287 XCEL ENERGY electric/gas services $159.39 601 49435 381
)33287 XCELENERGY electric/gas services $30.36 101 41941 383
)33287 XCELENERGY electric/gas services $10.12 601 49420 383
)33287 XCELENERGY electric/gas services $14.91 101 41942 383
)33287 XCELENERGY electric/gas services $33.32 101 45201 381
)33287 XCELENERGY electric/gas services $49.99 101 43120 381
')33287 XCEL ENERGY electric/gas services $20.44 101 45201 383
')33287 XCELENERGY electric/gas services $30.67 101 43120 383
~. XCELENERGY electric/gas services $23.86 101 41946 381
XCELENERGY electric/gas services $367.71 101 41941 381
)3 8 ZEP MANUFACTURING paper products $634.55 101 45201 210
')33288 ZEP MANUFACTURING paper products $24.64 101 45201 210
$387,212.35
.
September 4, 2003
Draft
Page 1 of 6
. Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
·on Thursday, September 4, 2003 at 7:00 PM in the St. Joseph City Hall.
City Council Members Present: Mayor Larry Hosch. Councilors Ross Rieke, Dale Wick, Gary Utsch, and
AI Rassier. Administrator Judy Weyrens.
City Representatives Present: Police Chief Pete Jansky and Public Works Director Dick Taufen.
Others Present: Alfred Eich, Patricia Eich, Robbie Robinson, Pat Bednarz, Carol Tamm, and Tosha
Tamm.
Approve Aqenda: Utsch made a motion to approve the agenda with the following changes:
Items removed from Consent Agenda for further discussion:
. 3c.) Alcohol Matrix
. 3d.) Bar Hours of Operation
Additions: 1 Of.) Appliance Pickup
Deletions: 3f.) Pay application #6, 2002 Street Improvement
5.) 2004 Budget Adoption
The motio.n was seconded by Rassier and passed unanimously.
Consent Aqenda: Rassier made a motion to approve consent agenda as presented; seconded by
Wick and passed unanimously.
a. Minutes -Approve the May 1, May 15, June 5, July 17, July 31, August 7,2003 minutes.
b. Bills Payable - Approve Check Numbers 33130-33220
c. Alcohol Matrix - Removed for discussion.
. d. Bar Hours of Operation - Removed for discussion.
e. Application for Payment - Test Well: Authorized the Mayor to execute Pay Application No. 1
authorizing payment in the amount of $ 11,690.23 to Traut Wells.
f. _Pay application #6 - 2002 Interior Street - Removed.
g. Application for Payment - Northland 7: Authorized the Mayor to execute Pay Application No.
1 authorizing payment in the amount of $ 84,784.14 to R. L. Larson.
h. Change Order - 2002 Street Improvement: Authorized the Mayor to execute Change Order No. 5
for the 2002 Street Improvement Project. Change Order NO.5. The change order replaced a small
section of sidewalk.
i. Application for Payment - Liberty Pointe: Authorize the Mayor to execute Pay Application No. 1
authorizing payment in the amount of $ 28,737.50 R. L. Larson.
j. Application for Payment - Maintenance Facility: Authorize the Mayor to execute Pay Application #2
. and Payment #5 authorizing payment in the amount $ 185,319 to Shingobee Builders.
k. Application for Final Payment - CR 133: Authorize payment 0 Stearns County in the amount of $
14,319.87 for the final payment for CR 133.
Discussion: Rassier questioned if the payment application for the Maintenance Facility is the final
payment. Weyrens responded that the payment application is for work completed through July
31,2003.
Public Comments to the Aç¡enda: No one present wished to speak.
POLICE CHIEF REPORTS
Administrative Fines / Parkinq Tickets: Jansky reported that Rengel Printing is printing the Administrative
Citations and expects to implement the new citation policy September 15, 2003. The City Council
requested Jansky to submit a report on the new citations after they have been implemented for 30 days.
With regard to the new parking tickets, they are in the process of being printed, and the City should be
receiving them next week.
.
September 4, 2003
Draft
Page 2 of 6
Police Secretary / Receptionist: Jansky reported the vacant Police Secretary/Receptionist position is .
being filled through Office Team. A candidate had been interviewed and will be starting on September 8,
2003. Due to the LGA Budget cuts, the position has been reduced to part-time. Jansky reported that
they are currently two months behind in data entry and is anticipating to be caught up within 30 days.
Rassier questioned Weyrens if the new Police Secretary/Receptionist could work full-time until the ICR's
are entered into the computer and the Police Department is current. Weyrens stated that for a short-term,
the employee could work additional hours but it should not extend beyond 30 days. If the department is
not current after 30 days, the City Office staff could be utilized.
Alcohol Matrix: Hosch stated that he removed the Alcohol Matrix from the Consent Agenda to gain further
understanding of the proposed matrix. The following items were clarified:
· $500 Evidentiary Hearing Fee: It was agreed by consensus that if an evidentiary hearing was
conducted and the violation was unfounded, the evidentiary hearing fee would be returned to the
license holder.
· Compounding of Violations: It was agreed by consensus that unaccompanied minors in an
establishment would be treated the same as minors consuming. That is, if two unaccompanied
minors are in the bar after 9:00 p.m. and the police completed a compliance check, the two
unaccompanied minors would be treated as one violation. However, if during the compliance
check, the officer(s) cited an unaccompanied minor and minor consuming, the violations would be
compounded creating two violations.
Rassier stated he is concerned with the increased fine for minors cited consuming. Rassier requested
the fines be amended as follows:
· No aggravating factors - $150
· One aggravating factor - $300
· Two aggravating factors - $500
Hosch concurred with Rassier and questioned why the Alcohol Committee is requesting to increase the .
fine for "Sale to Minor". Hosch stated it is his understanding that approximately four years ago there were
60 violations and last year there was only one. He stated in his opinion the reduced violations are related
to the matrix and compliance of the liquor license holders. Hosch also stated that in his opinion, raising
he fine for sale to a minor would penalize license holders for doing a good job.
Hosch made a motion to adopt the Alcohol Matrix with the following changes:
No One Two Three
aggravating aggravating aggravating aggravating
Violation factors factor factors factors
Sale to Minor* $150 $400 $700 Revocation
Unaccompanied Minor* $100 $300 $500 Revocation
"Unaccompanied Minor" to be treated as "Sale to Minor* (If multiple citations/lCR's result from a
single bar check, this matter shall be treated as a single violation if there are two or less
citations/lCR's issued, two violations if three to five citations/lCR's are issued, or three violations
if six to ten citations/lCR's are issued. If more than ten citations/lCR's result from a single bar
check, the matter shall be brought before the City Council for consideration of a penalty.);
seconded by Utsch and passed unanimously.
Discussion: Hosch stated it is his understanding that if a minor is in a liquor establishment for a
wedding or anniversary past 9:00 p.rn. he/she would be in violation of the St. Jose{Jh Code of
Ordinance. Hosch requested the Council consider amending the ordinance to aI/ow minors to
remain in a liquor establishment provided the establishment is closed to the public. The Council
was in consensus to refer the potential ordinance to the City Attorney for comment and possible
amendment. e
September 4, 2003
Draft
Page 3 of 6
. Bar Hours of Operation: Hosch stated that he request to have this item removed from the Consent
Agenda so that it could be tabled until the City of St. Cloud makes a decision on the extend bar hours.
Hosch stated it is his opinion that extending the bar hours should be a regional decision and the City
should be consistent with the City of 51. Cloud.
Hosch made a motion to table action regarding the extension of Bar Hours until a decision has
been made by the City of 51. Cloud; seconded by Wick.
Ayes: Hosch, Rieke, Wick, Utsch
Nayes: Rassier Abstain: None Motion Carried: 4:1:0
Discussion: It was clarified that the City of Sf. Joseph will not consider this matter again until after
the City of Sf. Cloud's public hearing on the same matter.
PUBLIC WORKS DIRECTOR REPORTS
Maintenance Facility - Request for Capital Equipment: Taufen presented the City Council with a
prioritized list of items that are needed for the new Maintenance Facility. At a previous Council meeting,
the Council requested that the Maintenance staff present a complete list of equipment and furnishings
needed for the new facility. Taufen stated the list of equipmenUfurnishings includes the bituminous
surfacing for the parking area and nine-foot area behind the facility. The total equipmenUfurnishings is
approximately $101,673. Weyrens reported that the EDA would be asked to release the Contingency
Fund to pay for the blacktop. Utsch questioned if the itemized list includes replacement of existing
equipment or if it is additional equipment, and if the requested equipment is included in the budget.
Taufenstated that most of the items are new and are not included in the budget.
Hosch stated that since a Building Committee has been established, he would like to refer this matter to
the Building Committee and Maintenance staff for discussion and recommendation. Rassier stated that
he concurs with Hosch and as a member of the Building Committee he would like to review this matter
. further. Weyrens requested the Building Committee meet before the budget meeting on September 10,
2003 so that action may be taken at that meeting. It was agreed the Building Committee would meet on
September 8,2003 at 1 :00 p.m. at City Hall.
MAYOR REPORTS
St. John's University Senate "Community Day": Hosch reported that the St. John's University Senate
conducted a "Community Day" at Centennial Park on August 29, 2003. Hosch stated that he participated
in the event and approximately 1,500 students attended.
Off-Campus Student Housinq Meetinq: Hosch reported that he along with the Police Chief, Administrator,
and representatives of the College of St. Benedict and St. John's University attended an Off-Campus
Student Housing meeting. The purpose of the meeting was to discuss expectations for living in St.
Joseph, what it means to be a member of the St. Joseph Community, answer questions, and to welcome
them to St. Joseph.
Student I Resident Block Parties: Hosch reported that he and Richard Carlbom from St. John's University
Senate are working together to establish block parties in the neighborhoods that are saturated with rental
units. The purpose of the block parties is to provide a social opportunity for the long-term residents to
meet the students in their neighborhood. The block parties will be held on September 14, 21, and 28,
2003.
Industrial Park: Hosch reported that the EDA has recently approached Joe Prom regarding the possible
future Industrial Park. Prom, along with his siblings, is the property owner of land adjacent to the existing
Industrial Park. With only 10 acres of developable land remaining, the EDA is seeking alternative land for
a new or expanded Industrial Park. The EDA will continue to pursue alternative land sources.
.
September 4, 2003
Draft
Page 4 of 6
COUNCIL REPORTS .
RIEKE - None.
RASSIER - None.
WICK
Park Board Meetinq: Wick reported that the Park Board Committee will be meeting on September 16,
2003 at which time they will begin discussing a Park Improvement plan.
Park Vandalism: Rassier questioned Wick if the City is experiencing vandalism at the City parks and if
that is why Millstream Park has been re-keyed. Wick stated that he has been contacted regarding
vandalism but was uncertain whether or not that is why the park has been re-keyed. Weyrens stated that
Millstream Park was re-keyed to control the amount of keys in circulation. It is a good policy to re-key
areas that have excessive use. With the regard to re-keying, the City will be reimbursed from the St.
Joseph Lions Club for the expense.
Hosch stated he was informed that home plate at Millstream Park had been stolen the day before the
State Softball Tournament held on August 23 and 24, 2003 and that numerous broken bottles were found
at the park as well.
UTSCH
St. Joseph Chamber of Commerce Meetinq: Utsch questioned if the St. Joseph Chamber of Commerce
will be conducting their September meeting at the new Maintenance Facility. Weyrens stated it is
scheduled to be held at the Maintenance Facility, but City staff will try and reschedule the meeting for .
October.
Public Hearinq - Ordinances Amendments: Utsch reported that the Planning Commission is requesting
the Council establish a public hearing for possible amendments to Ordinance 52. This matter will be
discussed later in the meeting.
ADMINISTRATOR REPORTS
Expand City Hall Phone System: Weyrens requested the City Council authorize expansion of the City Hall
phone system to include voice mail. When the phone equipment was installed for the new City Hall, it
was uncertain as to whether or not funds would be available for the enhanced phone system so it was
removed from the project. Weyrens stated the cost of enhancing the phone system is $2,325.96 which
will be funded through prior budgeted funds. The enhanced phone system will include phone messaging
if all lines are busy and for after hours and voice boxes for City Council Members that would be accessed
remotely.
Rassier made a motion to approve the expenditure for the enhanced phone system for City Hall in
the amount of $2,325.96, with the funds being expended from the prior year roll over fund. The
motion was seconded by Wick and passed unanimously.
LELS Waqe Neqotiations: Weyrens reported the City has received the intent to negotiate for the LELS
Union. The Council needs to determine how the contract will be negotiated. In discussing the matter with
the City Attorney Tom Jovanovich, the City has the ability to contract with a firm that negotiates contracts.
The City of Buffalo utilizes a company that is part of the Coalition of Greater Minnesota Cities. The
membership fee to utilize the firm is $1,800 plus an hourly fee of $89. Weyrens stated a second option is
to utilize the City Attorney for negotiations, which he has asked to do if that is the direction of the Council.
He would however, utilize the resources of the Coalition, which would include an hourly fee. .
September 4, 2003
Draft
Page 5 of 6
. Hosch stated that he would like a proposal from the consulting firm to determine if it will be cost effective.
Rassier stated he is opposed to hiring a consulting firm for negotiating the Union contract. He stated his
opinion is that the City Council is responsible for negotiating contracts in the best interest of the City.
Rieke stated he is not adverse to receiving a proposal however, he agrees with Rassier that the Council
should negotiate the contract. It is his opinion that hiring an outside consulting firm may create an
adversarial relationship with the Union and he would prefer a more personal technique. Utsch concurred
with Hosch and Rassier and would prefer to try and negotiate the contract without incurring the cost of a
consulting firm. Utsch further stated that if the City and LELS reach an impass, the City could hire an
outside firm. Weyrens stated she will request LELS to submit their contact and she will forward the
information to the Council.
Ordinance Amendments: Weyrens requested the Council set a public hearing for Ordinance Amendments
on September 23,2003 at 7:00 p.m. at City Hall. The Council agreed to schedule the hearing as
requested and clarified the hearing will be a joint public hearing to include the Planning Commission.
Proposed WAC and SAC Fees: Weyrens reported the City has been charged a sewer access fee (SAC)
for all new connections to the sewer system since 1987. Shortly after, a water access charge (WAC) was
established and charged in the same manner as the SAC. Over the years the City has modified the fee
schedule based on system enhancements and contributed capital. The City has been struggling with the
best method for charging WAC/SAC fees for strip malls or buildings with multiple tenants. Over the
summer the Department Heads and Consultants researched alternate fee structures. Weyrens presented
the Council with a revised water and sewer access (WAC/SAC) schedule. The schedule presented is the
same schedule that has been adopted by the MET Council in 1973 and is based on usage as with high
volume users being charged a higher rate. The fee schedule has already been adopted locally by the
City of Sartell and the City of St. Augusta.
. The WAC/SAC will not change the charges for single family residential. It will however change for
multiple family, commercial, and industrial. The EDA consultants have indicated that increasing the
WAC/SAC will not defer growth as developers consider WAC/SAC the same as building permits, a cost of
development. Weyrens presented the Council with a table illustrating the impact of the proposed fee
based on current development projects.
Due to the impact of the increased fee, Weyrens recommends the Council establish a public hearing for
the possible adoption of the revised fee schedule. The revised fees will allow for the continued
maintenance and expansion of the current infrastructure while allowing the City to plan for the future. The
Council agreed by consensus to conduct a public hearing on September 23,2003 at 7:30 p.m. at City Hall
to consider adopting an ordinance defining the WAC/SAC charges.
Assessment Hearinqs: While the Development Agreements for Northland Plat Seven and Liberty Pointe
waive contention rights of the developer's, the City Attorney is requesting the Council set a public hearing.
Weyrens requested the Council adopt CC Resolution 2003-22 establishing the Assessment Hearing for
the improvements to Liberty Pointe and CC Resolution 2003-23 establishing the Assessment Hearing for
the improvements to Northland Plat Seven.
Rassier made a motion adopting CC Resolution 2003-22 establishing the Assessment Hearing for
improvements to Liberty Pointe and CC Resolution 2003-23 establishing the Assessment Hearing
for improvement to Northland Plat Seven and Liberty Pointe for October 2,2003 at 7:15 p.m.;
seconded by Rieke and passed unanimously.
Refuse Aqreement Appliance Pickup: Weyrens reported that the City's refuse service BFI, is requesting
authorization to change the method for collecting appliances for the spring and fall cleanup. Prior to
2003, BFI disposed of approximately 200 appliances for each the spring and fall cleanup. The spring
cleanup this year resulted in over 400 appliances being disposed. The increase in appliances caused a
. physical hardship for the BFI employees and required two additional days for hauling. While BFI is under
contract to continue providing the service, they are recommending changing the procedure. Rather than
September 4, 2003
Draft
Page 6 of 6
picking up the appliances curbside, they are requesting authorization to use the City Hall parking lot as a .
drop off on October 11,2003 between the hours of 7:00 a.m. and 12:00 p.m. (noon). BFI would provide a
20-foot by 7 -foot cage and six staff members to assist unloading the residents' appliances. The City
would provide one staff member either a Compost Attendant or Maintenance staff member to verify
eligibility for drop off. Rassier stated it is his opinion that some type of control needs to be imposed.
Hosch stated he is in support of BFI's proposal and feels if we do not work together, that BFI may not
want to continue this service in their next contract. He further stated that this is a prime example of
people abusing a service.
Weyrens stated that the City Office staff will coordinate the notification of change to residents which will
include use of the water bill and the cable access channel. Weyrens clarified that residents will be limited
to two appliances per residence and landlords will be required to deliver their renters' appliances to the
drop off site.
Rassier made a motion accepting BFI's proposal for the October 11, 2003 appliance drop-off
which will be held in the parking lot of the City Office between 7:00 a.m. and 12:00 p.m. (noon).
Notification of this change will be provided to the residents of 51. Joseph.
Discussion: Wick questioned if the City wíll assuming liabí/íty during the drop off time as it is City
properly. Weyrens stated she wíll contact the insurance company to verify the City is not liable in
the event of accident or injury. Weyrens clarified that the curbside pickup will resume as normal
on October 2 and October 9, 2003 and that the change in service only includes appliances.
Ayes: Hosch, Rassier, Utsch, Rieke
Nayes: Wick Abstain: None. Motion Carried: 4:1:0
Adjourn: Utsch made a motion to adjourn at 8:00 PM; seconded by Rassier and passed
unanimously.
.
.
It I Attaclunent: E~ or No I
REQUEST FOR COUNCIL ACTION
Consent 3 (c)
DATE: September 18,2003
Public Works
ORIGINATING DEPARTMENT
AGENDA ITEM
Maintenance Facility - Erosion Control: Requested Action: Authorize the expenditure of $ 2,350.00
to Schroden's Inc to repair and seed the holding pond and excess property at the Maintenance
Facility.
PREVIOUS ACTION
The Council previously approved the seeding for the Maintenance Facility. However, the seeding price
. was only a portion of the lot and did not include the holding pond.
RECOMMENDED BOARD ACTION
Authorize the expenditure of $ 2,350.00 as requested.
FISCAL IMP ACT
$ 2,350.00 which will be expended ITom the prior year rollover funds.
COMMENTS/RECOMMENDATIONS
Erosion control is required by the MPCA for all projects over one acre. The site where the Maintenance
Facility is located contains approximately 5.00 acres, thereby requiring erosion control measures. After
the heavy rains last week, the holding pond collapsed on one of the banks. The damage to the holding
pond is a result of lack of vegetation or erosion control measures. It is important for the City to repair the
holding pond as soon as possible and start the vegetation to prevent further damage.
.
C:\Documents and Settings\Judy\My Documents\Council Correspondence\Request for Council Action\2003 Actions\Holding pond seeding request.doc
.
S~4-, 1ne.
SNOW PLOWING, REMOVAL & DIRT EXCAVATING AND LAWN SEEDING & MAINTENANCE
9324 NOVEMBER DRIVE, ST. JOSEPH, MN 56374
N2 - 7603
RON SCHRODEN !II ~ 6«ra ~ PHONE: 363-4221
KEVIN SCHRODEN OR 363·1351
DATE AMOUNT
.
.
· I Attachment: Yes or No I
REQUEST FOR COUNCIL ACTION
Consent 3 (d)
DATE: September 18, 2003
Administration
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Fiscal Agent- Wobegon Trail Welcoming Center
PREVIOUS ACTION
The City has been awarded a $ 100,000 matching grant from the DNR to construct the Wobegon
Welcoming Center. It is anticipated that construction will begin this fall.
· RECOMMENDED BOARD ACTION
Appoint the St. Joseph Chamber of Commerce as the Fiscal Agent for the project
FISCAL IMP ACT
Savings in construction cost as donated labor can be accepted
COMMENTS/RECOMMENDATIONS
The Wobegon Committee has requested the St. Joseph Chamber of Commerce to be the fiscal agent for
the construction of the Wobegon Center. If the City is the lead agent for the project, the construction
must abide by the regulations outlined in MN State Statute. The regulations do not allow for volunteer
labor and bonding and insurance requirements escalate the contract price. The City has completed this
same project for the Street Lighting and the Memorial Ball Field Concession stand.
·
· I Attachment: Yesor No I
. REQUEST FOR COUNCIL ACTION
Consent 3 (e>
DATE: September 18, 2003
Administration
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Fiscal Agent - Wobegon Trail Expansion
PREVIOUS ACTION
At the request of the Steams County Parks, the City submitted a letter of support encouraging the County
to research the potential of extending the Wobegon Trail to St. Cloud.
· RECOMMENDED BOARD ACTION
Authorize the Administrator to execute the grant agreement between the City of St. Joseph and the
Initiative Foundation, accepting a grant in the amount of $ 2,500.
FISCAL IMPACT
. None.
COMMENTS/RECOMMENDATIONS
The St. Joseph HCP was working with Steams County Parks to secure the grant for the extension of the
trail. During review of the grant application it was noted that a governmental body had to be the fiscal
agent in order to be awarded the grant. Therefore, I was contacted to see if the City would be the fiscal
agent. The grant will be administered through the Steams County Park Department and the City will be
responsible for the disbursement of funds and reporting. This again is a similar process to used by the
City for construction projects.
·
~
%~"';,'I:Ø'"
September 12. 2003 ::/J
~:v /
. ÿ... . ~
INITIATIVE
Ms. Judy Weyrens FOUNDATION
City of St. Joseph
25 College Ave N
PO Box 668
St. Joseph. MN 56374~0668
RE: HCPI04~2l35
Dear Ms. Weyrens,
Congratulations! This is to inform you that your application for the project entitled "Lake Wobegon
Trail Feasibility Study" has been approved in the amount of $2,500. Two original copies of the Grant
Agreement are enclosed. This agreement explains the conditions of the award as well as the
reporting requirements. Please read the grant agreement carefully.
In order for your organization to receive funds, we require the following:
1. Return of one of the enclosed Grant Agreements signed by the authorized person.
2. Submission of the Request for Payment/Financial Progress form, which must have original
signature. pursuant to Grant Agreement.
It is important to remember that any written or video materials resulting from this grant shall
. contain the following: "This project was funded in part by the Initiative Foundation, a regional
foundation." Thank you ~ this helps all of us in future fundraising efforts.
Also. enclosed is a copy of the Workplan & Evaluation Form. which was submitted with your
original grant application. Please retain this form. as it will need to be updated at the end of the
grant period. We are looking forward to working with you on this project. Please feel free to
contact us at any time if you have questions.
Sincerely,
tJ~ 4~
Dan Frank
Community Development Specialist
dfrank@ifound.org
Enclosures: Two Grant Agreements
Request For Payment/Financial Progress Forms
Copy of Workplan & Evaluation Form
cc: Ellen Wahlstrom. St. Joseph HCP
405 FIRST STREET SE
-. -, -._.~. -.--
. LITTLE FALLS. MN 56345
.-------_. ---------_._~--~.-.- ~ ._~
WWW.IFQUND.ORG
PHONE: 320.632.9255
FAX: 320.632.9258
___ _" _.n. . __n________ 'M~_____·..~_.__._
EQUAL OPPORTUNITY LENDER,
PROVIDER AND EMPLOYER.
INITIATIVE FOUNDATION
LETTER OF GRANT AGREEMENT .
Grant Number: HCPI04~2 135
I. INTRODUCTION
The purpose of this document is to set forth the terms and conditions under which the Initiative
Foundation (Foundation) wil! award grant funds to City of St. Joseph (Grantee) to complete the "Trail
Feasi6ilitlj StLidlj" project.
II. RESPONSIBILITIES OF THE INITIATIVE FOUNDATION
A. The Foundation hereby agrees to grant $2,500 contingent upon proof of an equal match
contributed from local sources for the period of November I, 2003 to October 31, 2004 for the
above referenced project.
B. The Foundation wil! make full payment of grant upon proof of an equal match (photocopy of
contribution check(s) and/or photocopy of statement of pledges) and receipt of this signed Letter
of Grant Agreement and the Request for Payment/Financial Progress form (attached) which must
have original signature.
C. The Foundation reserves the right to discontinue, modify or withhold any amount of this grant if
in the judgment of the Foundation such action is necessary to comply with requirements of the
law.
D. The Foundation reserves the right to distribute any written or video materials resulting from this
effort and further reserves all rights pertaining to copyright of these materials.
III. RESPONSIBILITIES OFTHE GRANTEE .
A. The Grantee hereby agrees to carry out this project and to use the grant funds only for the
designated purpose as described in the grant application submitted to the Foundation. The
Grantee agrees to obtain consent if any substantial deviation from said grant application is
proposed. The Grantee further agrees not to use the funds for any purpose prohibited by law.
B. The Grantee hereby agrees to maintain its books and records to show and separately account for
the funds received under this grant, to maintain records of expenditures adequate to identify the
purposes for which grant funds have been expended, and to retain such records for four years.
C. The Grantee hereby agrees to permit the Foundation, at its request, to have complete access to
the Grantee's files and records for the purpose of making such financial audits, verifications, and
investigation as it deems necessary concerning the grant.
D. The Grantee hereby agrees to repay to the Foundation any portion of the grant, which is not used
for the purposes, specified herein.
E. The Grantee hereby agrees to provide the Foundation with a copy of any final plan, written
reports, or video materials resulting from this grant and such materials shall contain the following
statement: "This project was funded in part by the Initiative Foundation, a regional foundation."
.
· F. The Grantee hereby agrees to submit the following information:
1. The Request for Payment/Financial Progress form, Workplan & Evaluation form. and a
narrative report (up to one page) explaining any additional outcomes or barriers that you
encountered throughout the grant period. are due within 30 days after October 31. 2004.
which is the end of the grant period.
2. Other information supported by project funds. e.g. final documents such as survey results.
comprehensive plan. housing study, etc.
G. The Grantee hereby agrees to comply with the reporting requirements as stated in this Grant
Agreement. Failure to do so may result in the Initiative Foundation requesting the Grantee to
repay all grant funds.
Initiative Foundation City of St. Joseph
.~Q-r1 :Å-.J
Karl M. Samp. ~ President of Community Initiatives Signature
Date: qÁ~Ä?
, Authorized Signatory - Print Full Name
· Date:
Alternative Authorized Signatory for
Disbursement of Funds (If Different
From Above)
·
INITIATIVE FOUNDATION
LETTER OF GRANT AGREEMENT .
Grant Number: HCPI04-2135
I. INTRODUCTION
The purpose of this document is to set forth the terms and conditions under which the Initiative
Foundation (Foundation) will award grant funds to City of St. Joseph (Grantee) to complete the "Trail
Feasibility Study" project.
II. RESPONSIBILITIES OF THE INITIATIVE FOUNDATION
A. The Foundation hereby agrees to grant $2,500 contingent upon proof of an equal match
contributed from local sources for the period of November I, 2003 to October 31, 2004 for the
above referenced project.
B. The Foundation will make full payment of grant upon proof of an equal match (photocopy of
contribution check(s) and/or photocopy of statement of pledges) and receipt of this signed Letter
of Grant Agreement and the Request for Payment/Financial Progress form (attached) which must
have original signature.
C. The Foundation reserves the right to discontinue, modify or withhold any amount of this grant if
in the judgment of the Foundation such action is necessary to comply with requirements of the
law.
D. The Foundation reserves the right to distribute any written or video materials resulting from this
effort, and further reserves all rights pertaining to copyright of these materials.
III. RESPONSIBILITIES OF THE GRANTEE .
A. The Grantee hereby agrees to carry out this project and to use the grant funds only for the
designated purpose as described in the grant application submitted to the Foundation. The
Grantee agrees to obtain consent if any substantial deviation from said grant application is
proposed. The Grantee further agrees not to use the funds for any purpose prohibited by law.
B. The Grantee hereby agrees to maintain its books and records to show and separately account for
the funds received under this grant, to maintain records of expenditures adequate to identify the
purposes for which grant funds have been expended, and to retain such records for four years.
C. The Grantee hereby agrees to permit the Foundation, at its request, to have complete access to
the Grantee's files and records for the purpose of making such financial audits, verifications, and
investigation as it deems necessary concerning the grant.
D. The Grantee hereby agrees to repay to the Foundation any portion of the grant, which is not used
for the purposes, specified herein.
E. The Grantee hereby agrees to provide the Foundation with a copy of any final plan, written
reports, or video materials resulting from this grant and such materials shall contain the following
statement: "This project was funded in part by the Initiative Foundation, a regional foundation.
e
· F. The Grantee hereby agrees to submit the following information:
1. The Request for Payment/Financial Progress form, Workplan & Evaluation form, and a
narrative report (up to one page) explaining any additional outcomes or barriers that you
encountered throughout the grant period, are due within 30 days after October 31, 2004,
which is the end of the grant period.
2. Other information supported by project funds, e.g. final documents such as survey results,
comprehensive plan, housing study, ete.
G. The Grantee hereby agrees to comply with the reporting requirements as stated in this Grant
Agreement. Failure to do so may result in the Initiative Foundation requesting the Grantee to
repay all grant funds.
Initiative Foundation City of St. Joseph
Signature
Date:
Authorized Signatory - Print Full Name
· Date:
Alternative Authorized Signatory for
Disbursement of Funds (If Different
From Above)
·
*
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e
INITIATIVE FOUNDATION
REQUEST FOR PAYMENT/FINANCIAL PROGRESS
. Organization Name and Address:
Reference #:
Grant Award: $
Total Payments
Received to Date: $
Balance: $ Phone Number:
Project Title:
I hereby request a payment of $ in accordance with the Grant Agreement for
this project. I understand that ifthe grant award exceeds $5,000, one-half can be requested at
beginning and remaining. amount can be requested upon submission of midpoint reports. For more
clarification, please read grant agreement.
SIGNATURE (Same SÜwator as Grant A2reement is Required)
By: Date:
Signature (Must be an original signature and please use blue ink.)
REPORT OF FINANCIAL ACTIVITY
Reporting Period: From To:
Itemized Expenses Amount Grant Funds
(grant application budget) Budgeted Expended Balance
TOTALS
Please explain any deviations ftom budget (attach additional pages if needed).
INITIATIVE FOUNDATION USE ONLY - ACCOUNTS PAYABLE VOUCHER
Staff Approval Date:
VP of Community Iniatives Approval Date:
Center # President Approval Date:
Account # Amount Acctg.
Source # Check Number
H:\Forms\Request for Payment 2002.doc
INITIATIVE FOUNDATION
REQUEST FOR PAYMENTIFINANCIAL PROGRESS
Organization Name and Address: .
Reference #:
Grant Award: $
Total Payments
Received to Date: $
Balance: $ Phone Number:
Project Title:
I hereby request a payment of $ in accordance with the Grant Agreement for
this project. I understand that if the grant award exceeds $5,000, one-half can be requested at
beginning and remaining amount can be requested upon submission of midpoint reports. For more
clarification, please read grant agreement.
SIGNATURE (Same Signator as Grant Agreement is Required)
By: Date:
Signature (Must be an original signature and please use blue ink.)
1_~"I__.í_aí__.JI .
REPORT OF FINANCIAL ACTIVITY
Reporting Period: From To:
Itemized Expenses Amount Grant Funds
(grant application budget) Budgeted Expended Balance
TOTALS
Please explain any deviations from budget (attach additional pages if needed).
INITIATIVE FOUNDATION USE ONLY - ACCOUNTS PAYABLE VOUCHER
Staff Approval Date:
VP of Community Iniatives Approval Date:
Center # President Approval Date:
Account # Amount Acctg.
Source # Check Number .
H:\Forms\Request for Payment 2002.doc
. ~8hi~bee
August 4, 2003
Outsource Management Services
841 2nd A venue South ~~@
Waite Park, MN 56387
Attn: Dean Wick
Re: Change Order Request #12 (C.O.R. #12)
Maintenance Building
St. Joseph, MN
Dear Dean:
Please see our cost to rough-in plumbing for future break room sink at lunchroom.
. Metro Plumbing and Heating: Add: $105.00
SBI 10% OH&P: 11.00
SBI 2% Bond: 2.00
Total: Add: $118.00
Please review the above cost with the owner and advise our office as to your decision as
soon as possible. If accepted, please sign and return this proposal to our office, so that
we may proceed.
JB/ja
Carl2 - 080503
Owner's Acceptance Date
.64'2 75th A v~nu~ &. £hingobee Builders, Ine 669 N. M~dina &lreel p.o. Box 8
<?'l Cloud. MN 56301-4561 Lorello, MN 55357-0008
Bus: (3'20) '20'2-1300 fax: (3'20) '20'2-919'2 Bus: (763) 479-1300 fax: (763) 479-3'267
General Contractor ~ Construction Mana8ement ¿~ Desi8n/Build <~ 12eal Estate 8ervice
www.srunßobee.com
~
ð) METRO PLUMBING & HEATING, INC INVOICÔ: No. 21894
~ '"' ô A"'''U' N' CUSTOMER No. SHINGO
. P0 BOX 698
S-:- JOSEPH. MN 56374
METRO 320.363-7761
;:AX 320-363-7762 .
BILL To: SHIP To:
Shingobee Builders Shingobee Builders
1642 75th Ave S 1642 75th Ave S
St. Cloud, MN 56301 St. Cloud, MN 56301
-DATE SHIP"VIA --. F.0.8. - -~ - - - - - TERMS -
OUR ORDER NUMBER
537 19 Av S-SJ Mnt~ Fnl P BL
QUANTITY DESCRIPTION EXTENDED
[f'1I"'-:4=-"1III1o:'1~1I""=-.._=..~ = - UNIT PRICE PRICE
1 1 CONTRACT Plbng Balance on Contract 3969.00 B 3969.00
1 1 ADD RI Breakroom Sink 105.00 B 105.00
Proposal 4-9-03 $13369.00
Extras $ 105.00 .
BLlled to Date $ 9400.00
Final Bill $ 4074.00
If questions or concerns please call me at the above number. Thanks for your
business! Peg Zimmer - Metro Plumbing & Heating, Inc.
VAT Code Description % Rate Subtotal Total Tax
-------- ------------ ------ ------------ ------------
B No Tax 0.00 4074.00 0.00
------------ ------------
Totals 4074.0Ø 0.00
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10/21/2013 09:36 FAX ~002/003
+3202829192 SHINGOEEE ST CLOUD 816 pe2/03 SEP Ø4 'Ø3 Ø9136
. 4-&hi~bee
Septc:mbcr 4, 2003
OutSource Manag=n\en~ Services
841 2nd Avenue South
Waite Park, MN 56387
Atm: Dean Wick
Re: Change Order Request #14 (C.O.R. #14)
Maintenance Building
Se. Joseph, MN
DeCLt' Dean~
Please see our cost to credit chiny (30) loads of fiU and add in¡ four (4) loads of Class 2.
Jerry Baggenstoâs Trucking: Credit: ($2.005.00)
. Please review the above çost with the oWner and advise our office as to your decision as
soon as possible. If accepted, please sign and return this proposal to our office, so that
we may proceed.
~'ue~ ~
/ ~
.'" ~-
J B toss
Project Manager
JB/ja
Cor14.I!9GoIQ3
Owner's Acceptance Date
1M2 rz5t.h Avcl!ue !. £hiI18obeo BuitdoN, Ino 669 N. Mcdina !lrccl P.O. ðox S
it. Cloud, tiN 56~·~SG1 !torello, MN S5~5'Z-oooa
Bua: (3'20) ~~OO Fax.: ('''0) '202-9tcn bUA! (763) 4~~~OO Fu: ('16!1) 4'19.~é'2
. Oen~ral Contraot.or A. CQnal~ction Managcmcnl Å DCðign/Bu!1d  Qo~1 f:sle.t.ð &:rvico
""",..thingobt::c.C1om
10/21/2013 08:38 FAX IaI 003/003
+:32Ø2Ø29192 SHINGOSEE ST CLOUD 816 P03/Ð3 SSP 04 '03 Ø9;J6
JERRY BAGGENSTOSS TRUCKING JOB ESTIMATE
P.O, Box 66
ST. JOSEPH, MN 56374
PHON!! IPATë .
(612) 363·8766 8-11-03
JOe I.t.WE/LOC.o. TlON
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... .. ........ ... . .. . .. .-... '. '..." ". ...... W....." .1Ft><' ... ...E......' ..' ,. ,. . .. ... .. ....., .....
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THIS ESTIMATE IS FOR COMPI.ETING THE JO!l DeSCAIBEC ABOVE. e¡STIMAT5D
IT IS BASiO ON OU" ëVAl.UATlON ANC coee NOT INCLUDE MATeRIAL Joe COST
PRICE INCReASES OR ACOlTIONAI. LABOR AND M"TERIALS WH10H
MAY 8= AEQUIAI:D SHOULD UNFOF!S!;E!N PROBLEMS OR ADVERse eSTtMATE!O
WEATHER CONOITIONS ARise AF'TI!A iM& Wo¡:¡,K HAS STA~TED. BV
.
M· t L ..~ I G bl' Page 1 of2 06/03
mneso a aw,u am mg
. . For Board Use Only
. LG220 Application for Exempt Permit Fee $50 Fee Paid
Organization Information Check No.
orga~rtion name ¡J. C"I . I I Previous lawful gambling exemption number
C/)þW"'ðh 07 U/' 'J ()SePt0~3{) / ()
S¡treet / . ( rI j .£. ~J Ci~ / ---r::: J/"'o State/zip ~ode " / Cou-r}y
'2 flV /v/ll7l7é&PltJU0/. Uí , v {)SR-:f/r ) HIV' a)QIJ'-I S;ceærnS
Name of chief executive officer (CEO) Daytime phone number of CEO
First name /f. If j Last name Include area code
..¡::Ç h¡<t?¿;¡trr vi IV( Ille£ 32Þ- 3Þ3 ~"75lJ5
Name of treasu;er V I Daytime phone number of
Firstna:lJ¡11 ¡(tJre;;kam~ 7Fusfc¿ 82De~ ~3a~~~50s
Type of Nonprofit Organization
Check the item that best describes your organization:
_ Fraternal .1 Religious
_ Veteran _ Other nonprofit organization
Check the item that indicates the type of proof your organization attached to this application:
_ IRS letter indicating income tax exempt status
_ Certificate of Good Standing from the Minnesota Secretary of State's Office
~ A charter showing you are an affiliate of a parent nonprofit organization
.x Proof previously submitted and on file with the Gambling Control Board
. Gambling Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
~- :;is:cph lßó S:!hao/
Address (do not use PO box) City . State/zip code County
32 vi MI;~ S¡ I cSt-- JOseph lv1N 0fó37~- &---cct-n1S
Date(g-) of activity (for raffles, indicate the date of the drawing)
(J¿;t, q. :Gt9ó~ .
I
Check the item(s) that indicate the type of gambling activity your organization will be conducting:
_ *Bingo --.1{ Raffles (cash prizes may not exceed $12,000) _ *Paddlewheels _ "Pull-tabs _ "Tipboards
*Equipment for these activities must be obtained from a licensed distributor.
This form will be made available in name and address will be public Board whose work assignment requires
alternative format (i.e. large print, Braille) information when received by the Board. that they have access to the information;
upon request. The information requested All the other information that you provide the Minnesota Department of Public
on this form (and any attachments) will be will be private data about you until the Safety; the Minnesota Attorney General;
used by the Gambling Control Board Board issues your permit. . When the Board the Minnesota Commissioners of
(Board) to determine your qualifications to issues your permit, all of the information Administration, Finance, and Revenue; the
be involved in lawful gambling activities in that you have provided to the Board in the Minnesota Legislative Auditor, national and
Minnesota. You have the right to refuse to process of applying for your permit will international gambling regulatory agencies;
supply the information requested; however, become public. If the Board does not issue anyone pursuant to court order; other
if you refuse to supply this information, the you a permit, all the information you have indiv.iduals and ag~ncies that are
Board may not be able to determine your provided in the process of applying for a speclfica lIy authorized by state or federa I
qualifications and, as a consequence, may permit remains private, with the exception law to have access to the information;
refuse to issue you a permit. If you supply of your name and your organization's name individuals and agencies for which law or
the information requested, the Board will and address which will remain public. legal order authorizes a new use or sharing
be able to process your application. Private data about you are available only to of information after this Notice was given;
. Your name and and your organization's the following: Board members, staff of the and anyone with your consent.
LG220 Applicati90. for Exem~erm7æ Ii Page 2 of 2
06/03
Organization Name Ch~ ~ . '" \.. tJSef?
Local Unit of Government Acknowledgment .
If the gambling premises is within city limits, the If the gambling premises is located in a township, both
city must sign this application. the county and township must sign this application.
On behalf of the city, I acknowledge this application. On behalf of the county, I acknowledge this application.
Check the action that Check the action that
the city is taking on this application. the county is taking on this application.
D The city approves the application with no D The county approves the application with no
waiting period. waiting period.
D The city approves the application with a 30 day D The county approves the application with a 30 day
waiting period, and allows the Board to issue a waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class permit after 30 days.
city).
D The city denies the application. D The county denies the application.
Print name of city &~ oF 8J, ;]õ&tpn Print name of county
.
(Signature of city personnel receiving application) (Signature of county personnel receiving application)
Title
Title Date _1_1-
Date 1 1 TOWNSHIP: On behalf of the township, I acknowledge that
--- .
the organization is applying for exempted gambling activity
within the township limits. [A township has no statutory
authority to approve or deny an application (Minn. Stat. sec.
349.213, subd. 2),1
Print name of township
(Signature of lownship official acknowledging application)
Title
Date _1_1-
Chief Executive Officer's Signature
The information provided in this apPlic~tion is ~te and accur
Chief executive officer's signature ~<
Name (please print) rl; ¡"-rCf!- Date~/L/¿) -/
Mail Application and Attachments
At least 45 days prior to your scheduled activity date send:
· the completed application,
· a copy of your proof of nonprofit status, and
· a check for $50. Make check payable to "State of Minnesota",
Application fees are not prorated, refundable, or transferable.
Send to: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113 .
Minnesota Lawful Gambling Page 1 of 2 06/03
For Board Use Only
. LG220 Application for Exempt Permit Fee $50 Fee Paid
Organization Information Check No.
Previous lawful gambling exemption number
. ~3tJltJ
Street 1.1- Cou~
...;;/1t:-ârI7S
Name of chief executive officer (CEO)
Fir ame /v)¡a¡ ~ame
Name of treasurer Daytime phone number of
First namß Ii ¿. Last name trl/SI-Ce-. treasurer. Include area code
ðr-ê/Jf- z) 3~3- 'l5lJ5
Type of Nonprofit Organization
Check the item that best describes your organization:
- Fraternal 1 Religious
- Veteran _ Other nonprofit organization
Check the item that indicates the type of proof your organization attached to this application:
_ IRS letter indicating income tax exempt status
_ Certificate of Good Standing from the Minnesota Secretary of State's Office
_ A charter showing you are an affiliate of a parent nonprofit organization
X Proof previously submitted and on file with the Gambling Control Board
. Gambling Premises Information
N~~re~ere gambling/~~~itlmD¿; jr raffles. list the site where the drawing will take place)
Address (do not use PO box) ~ JI- Ji¿ IJ State/zip code County
7- I.t{HnIJC5ð1a Sf /1N ffi;81Lj SIc/lr12S
Date( s) of activity (for raffles, indicate the date of the drawing)
rd:J / £;90¥
Check the item(s) that indicate the type of gambling activity your organization will be conducting:
_ *Bingo J( Raffles (cash prizes may not exceed $12.000) _ *Paddlewheels - *Pull-tabs _ *Tipboards
"Equipment for these activities must be obtained from a licensed distributor.
This form will be made available in name and address will be public Board whose work assignment requires
alternative format (i.e. large print, Braille) information when received by the Board. that they have access to the information;
upon request. The information requested All the other information that you provide the Minnesota Department of Public
on this form (and any attachments) will be will be private data about you until the Safety; the Minnesota Attorney General;
used by the Gambling Control Board Board issues your permit. When the Board the Minnesota Commissioners of
(Board) to determine your qualifications to issues your permit, all of the information Administration, Finance, and Revenue; the
be involved in lawful gambling activities in that you have provided to the Board in the Minnesota Legislative Auditor, national and
Minnesota. You have the right to refuse to process of applying for your permit will international gambling regulatory agencies;
supply the information requested; however, become public. If the Board does not issue anyone pursuant to court order; other
if you refuse to supply this information, the you a permit, all the information you have individuals and agencies that are
Board may not be able to determine your provided in the process of applying for a specifically authorized by state or federal
qualifications and, as a consequence, may permit remains private, with the exception law to have access to the information;
refuse to issue you a permit. If you supply of your name and your organization's name individuals and agencies for which law or
the information requested, the Board will and address which will remain public. legal order authorizes a new use or sharing
be able to process your application. Private data about you are available only to of information after this Notice was given;
. Your name and and your organization's the following: Board members, staff of the and anyone with your consent.
LG220 Applicatio~,for EXe;(t ~it ~ ". J Page 2 of 2
06/03
Organization Name t'h we-h ~ J;~ /)
Local Unit of Government Acknowledgment .
If the gambling premises is within city limits, the If the gambling premises is located in a township, both
city must sign this application. the county and township must sign this application.
On behalf of the city, I acknowledge this application. On behalf of the county, I acknowledge this application.
Check the action that Check the action that
the city is taking on this application. the county is taking on this application.
D The city approves the application with no D The county approves the application with no
waiting period. waiting period.
D The city approves the application with a 30 day D The county approves the application with a 30 day
waiting period, and allows the Board to issue a waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class permit after 30 days.
city).
D The city denies the application. D The county denies the application.
Print name of city tJl( (; ¡ Sf. :JDSe.ph Print name of county
(Signature of city personnel receiving application) (Signature of county personnel receiving application)
Title
Title Date ~~-
Date ~_I- TOWNSHIP: On behalf of the township, I acknowledge that
the organization is applying for exempted gambling activity .
within the township limits. [A township has no statutory
authority to approve or deny an application (Minn. Stat. sec.
349.213, subd. 2).]
Print name of township
(Signature of township official acknowledging application)
Title
Date _1--1_
Chief Executive Officer's Signature
The information provided in this application is comple of my knowledge.
Chief executive officer's signature '4~ cYð78-
Name (please print) 1r. !1r-ftiffÎl.J Date 9' I~/~
v !
Mail Application and Attachments
At least 45 days prior to your scheduled activity date send:
· the completed application,
· a copy of your proof of nonprofit status, and
· a check for $50. Make check payable to "State of Minnesota".
Application fees are not prorated, refundable, or transferable.
Send to: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113 .
. I Attachment: Yes or No I
REQUEST FOR COUNCIL ACTION
DATE: September 16,2003
Planning
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Northland Plat Eight
PREVIOUS ACTION
Northland Plat Eight is the last phase of the preliminary plat approved in the year 2000. The proposed
final plat is consistent with the preliminary plat that is on file
.
RECOMMENDED BOARD ACTION
Approve the final plat of Northland Eight as submitted contingent upon approval of the City Engineer,
City Attorney and authorize the Mayor and Administrator to execute a Development Agreement based on
the comments of the Engineer and Attorney.
FISCAL IM:P ACT
COMMENTS/RECOMMENDATIONS
*****See comments in the front of the packet
.
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I.
WE'VE GOT PEOPLE TALKING
I September 9, 2003
Judy Weyrens
I City Administrator
City of St Joseph
PO Box 668
St Joseph, MN 56374
I Ms. Weyrens:
Please accept this letter as a request for approval to lease additional space on the St. Joseph water tank. St. Cloud
Wireless Holdings is the holding company for Cellular Mobile Systems of St. Cloud d/b/a Cellular 2000 of St. Cloud
and Northern PCS d/b/a Sprint PCS. Northern PCS is an affiliate of Sprint PCS and is responsible for the Sprint PCS
network in Greater Minnesota and eastern North Dakota.
Northern PCS currently has equipment located on the water tank in St. Joseph. This equipment is a repeater and is
connected to antennas on the top ring of the tank.
We are proposing to retain the antenna configuration for Northern PCS with the addition of coax routed inside the
water tank and space either inside or outside of the tank to locate base station equipment. In addition to the change
of equipment for Northern PCS, we wish to install antennas and coax along with base station equipment for CMS of
St. Cloud. The quantity and size of the antennas, coax and base station equipment would be similar to the Northern
PCS configuration.
Attached are the drawings for two different configurations. Both proposals would utilize the same antenna and coax
configuration. The major difference between the two proposals is the placement of the base station equipment and
. the number of tank penetrations.
The first proposal plans to locate the base station equipment inside of the water tank. This configuration has many
advantages for both parties. Due to the inside installation, the cosmetics of the water tank site would remain
unchanged. Also the only penetrations to the water tank would be small, two-inch holes for the power and
telephone conduit. The noise generated by the equipment fans is relatively low. With the equipment inside the tank,
this noise would be nearly eliminated. The disadvantages for inside placement are the amount of space required
inside the tank and access to the equipment during non business hours.
The second proposal would use outdoor equipment mounted on a platform surrounded by a wood fence. This
proposal would eliminate the need for space inside the water tank. It would also reduce the need to have access to
the inside of the water tank as this would only be needed to adjust antennas. The noise generated from an outside
installation may be noticeable only to pedestrians that are in close proximity. The major disadvantages would be the
appearance of the equipment outside the water tank and the trenching required for the coax along with the number
of penetrations to the tank.
Also enclosed are pictures of equipment installations at other water tanks. These show that the equipment can be
placed at water tanks using either method. We wish to continue our relationship with the city of St. Joseph and will
do what is required to complete the installation in a professional manner with little or no impact to the site. We look
forward to being able to provide improved service to Cellular 2000 and Sprint PCS customers in the St. Joseph
community. As your community has grown, so has the need for quality wireless service. Both of these wireless
networks serve a large base of customers in your community and with this site location, we hope to improve the
customer experience.
Th~~
Paul Vershure
. Site Development Manager
126 Division Street
Waite Park. MN 56387
320-250-7510 Mobile
320-292-8078 Fax
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REQUEST FOR COUNCIL ACTION
DATE: August 27, 2003
Engineering Joseph R. Bettendorf, PE
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
2002 Street and Utility Improvements Application for Payment No. Þ
¡
PREVIOUS ACTION
None.
(. RECOMMENDED COUNCIL ACTION
Approve for payment.
FISCAL IMPACT
Project is part of a recent bond issue.
COMMENTSIRECOMMENDATIONS
None.
X:\PT\<;~oe\common\D39 Req Council Action\0204 pmt 7-090403.doc
.
"'SeJ 1200 25th Avenue South, P.O. Box 1717, SI. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX
architecture engineering . environmental transportation
.
August 27, 2003 RE: St. Joseph, Minnesota
2002 Street & Utility Improvements
SEH No. A-STJOE 0204 14
Honorable Mayor and City Council
c/o Ms. Judy Weyrens
City Administrator
City of St. Joseph
P.O. Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the City Council:
Enclosed please find Application for Payment No.7 for this project.
We reviewed this application and it appears to be in order. When payment is made, sign all copies .
and distribute as follows:
R. L. Larson Excavating, Inc.
SEH
City of St. Joseph
If you have any questions, please feel free to callus.
Sincerely,
C;¿ ~ IJið
J ph R. Bettendorf, PE
City Engineer
djg
Enclosures
X:\P1\s tjoe\02().!\speC5\APL- a.doc
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Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer
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. -~ 8hî~bee
August 4, 2003
Outsource Management Services
841 2nd Avenue South ~~
Waite Park, MN 56387
.~
Attn: Dean Wick
Re: Change Order Request #12 (C.O.R. #12)
Maintenance Building
St. Joseph, MN
Dear Dean:
Please see our cost to rough-in plumbing for future break room sink at lunchroom.
. Metro Plumbing and Heating: Add: $105.00
SBI 10% OH&P: 11.00
SBI 2% Bond: 2.00
Total: Add: $118.00
Please review the above cost with the owner and advise our office as to your decision as
soon as possible. If accepted, please sign and return this proposal to our office, so that
we may proceed.
~~ -
J f stoss
Project Manager
JB/j a
Cor12 - 080503
Owner's Acceptance Date
.64'2 75th Avenue ð. ~hingobee Builders, Ine 669 N. Medina ðtreel. P.o. Box 8
ðL Cloud. MN 56301-4561 Lorello. MN 55357-0008
Bus: (3'20) '20'2-1300 Fex: (3'20) '20'2-919'2 Bus: (763) 479-1300 . rex: (763) 479-3267
General Contractor ~ Construction Mana8ement ~~ Desi8n/ßuild ~ :t:2eal Estate <£¡ervice
www.shinßobee.com
~~
a, METRO PLUMBING & HEATING, INC INVOICE No. 21894
~"5 ,-. AVENUE NE CUSTOMER No. SHINGO
. ;:>0 BOX 698
. . ST. JOSEPH, MN 5637-!
. METRO 320.363. ì761
. "AX 320-363-7762 .
SILL To: SHIP To:
Shingobee Builders Shingobee Builders
1642 75th Ave S 1642 75th Ave S
St. Cloud, MN 56301 St. Cloud, MN 56301
DATE . SHIP"VIA '. . F.O.S- I . -~ - ~. - - - TERMS -
OUR ORDER NUMBER
537 19 Av S-SJ Mntiiiìliiíiì Fnl P BL
QUANTITY DESCRIPTION UNIT PRICE EXTENDED
UI.a~:":I:...I:1:II:.I~=-.._=.._ = - PRICE
1 1 CONTRACT Plbng Balance on Contract 3969.00 B 3969.00
1 1 ADD RI Breakroom Sink 105.Ø0 B 105.00
Proposal 4-9-03 $13369.00
Extras $ 105.00 .
Billed to Date $ 9400.00
F in a 1 Bill $ 4074.00
If questions or concerns please call me- at the above number. Thanks for your
business! Peg Zimmer - Metro Plumbing & Heating, Inc.
VAT Code Description % Rate Subtotal Total Tax
-------- ------------ ------ ------------ ------------
B No Tax 0.00 4074.00 0.00
------------ ------------
Totals 4074.00 0.00
Ljí--;
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Taxable Subtotal ./ 4074.0e
./.
VAT \ ,~4
Page 1 Total "
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. V!RajkoWSki
11 Seventh Avenue North . ~~!2~~~~~I lid.
P.O. Box 1433
St. Cloud, MN 56302-1433 September 11,2003
320-251-1055
Toll Free 800-445-9617
The Honorable Larry Hosch
Fax 320-251-5896 Mayor - City of St. Joseph
25 College Avenue North
rajhan@rajhan.com P.O. Box 668
St. Joseph, MN 56374
www.rajhan.com
RE: Conflict offuterest Question Regarding EDA Commissioner
Our File No. 22641
Dear Mayor:
At your request, I have been asked to render an opinion whether an EDA Commissioner's
. ownership and development of property as an industrial park creates a conflict of interest
with the Commissioner's duties with respect to development of a City industrial park
which is located within one-quarter to ohe-halfmile away from the Commissioner's
private park.
FACTS
Frank J. Rajkowski ..
Gordon H. Hansmeier The City of St. Joseph has an Economic Development Authority (EDA) which is
Frederick L. Grunke governed by five Commissioners who are appointed by the City Council. One of the
purposes of the EDA is to encourage, attract, promote and develop economically sound
Thomas G. Jovanovich· industry and commerce within the City for the prevention of unemployment in the City.
Paul A. Rajkowski· Currently, one ofthe major efforts ofthe EDA is to attract owners and tenants to an
industrial park which is located within the City limits of St. Joseph. The City had worked
Kevin F. Gray with the landowner of this land to develop the land as an industrial park. The City had
William J. Cashman negotiated an agreement with the landowner to sell the land at an agreed-upon price to
Richard W. Sobalvarro make it attractive to future buyers. The City has expended resources in extending City
services to the industrial park area. The agreement has expired; however, the City
Susan M. Dege continues to promote sale of property in this industrial park.
LeAnne D. Bartishofski
Currently, the EDA is working to identify another area and work with the landowners to
Sarah L. Smith develop the area as another industrial park within the corporate limits ofthe City. The
Troy A. Poetz development, promotion and sale ofthis new industrial park land could be in direct
J.. Bromeland competition with the Commissioner's private land.
Gregory J. Haupert
Frank J. Rajkowski and Richard W. Sobalvarro are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota and Wisconsin,
Paul A. Rajkowski and Sarah L. Smith in Wisconsin, and William J. Cashman in South Dakota.
-Member of American Board of Trial Advocates. -Qualified ADR Neutral.
V
September 11, 2003
Page -2- .
In order to sell tIns property, the EDA staff and Commissioners must deal with prospective
developers in an effort to have them purchase property for purposes of businesses locating in the
industrial district. Many times these discussions are confidential at the request of the developer.
One of the EDA Commissioners is currently developing an industrial park immediately to the east
of the City's industrial park. The land owned by the EDA Commissioner is approximately one-
quarter to one-half mile away from the City industrial park. The Comnnssioner's land is located in
the Township. This land is earmarked to come within the City in approximately five to ten years
based on an Orderly Annexation Agreement with the Township.
ISSUE
Based on the above facts, the City would like to detennine whether the EDA Commissioner's
ownership and development ofthe industrial park immediately to the east of the City boundaries
creates a conflict of interest with the Commissioner's duties on the EDA when the EDA is
promoting and developing a City industrial park approximately one-quarter to one-half mile away
from the Commissioner's land.
OPINION
The Commissioner's o\^lllerslnp and the development of an industrial park located in close .
proximity to the City park likely creates a conflict of interest with the Commissioner's EDA duties
with respect to promotion and development ofthe City industrial park. Accordingly, the
Commissioner should disclose the conflict in \vriting to the EDA and not participate in any actions
involving the City industrial park.
DISCUSSION
Offtcial and Non-Official Conflict of Interest
There are two types of conflicts of interest which apply to public officials - official and non-
official. The official conflict of interest mandates that public officials "may not have a personal
fmancial interest in a sale, lease, or contract they are authorized to make in their official capacity."
Minn. Stat. § 471.87. A public official who violates tills rule risks a gross misdemeanor charge,
subject to 13 exceptions. Minn. Stat. § 471.88.
Situations may also exist where council members have a personal or financial interest in a non-
contract decision. Such matters may include council decisions on zoning, local improvements and
the issuance oflicenses. League ofMÍ1mesota Cities Handbook, Part ill (A)(1). A non-official
conflict of interest is at issue here.
.
V
September 11,2003
. Page -3:-
Law
Minnesota Statutes 469, et al. sets forth the law regarding economic development authorities which
may be set up by municipalities. Minn. Stat. § 469.009 outlines the procedures a Commissioner on
a municipal EDA must follow when presented with a potential conflict of interest. Ifthe
Commissioner fails to follow the appropriate procedure, he may be guilty of a gross misdemeanor.
Minn. Stat. § 469.009.
Minn. Stat. § 469.009 describes a potential conflict of interest as being present "if the commissioner
. . . knows or has reason to know that the organization with which the commissioner. .. is affiliated
is or is reasonably likely to become a participant in a project or development which will be affected
by the action or decision." Minn. Stat. § 469.009. The statute does not require a disclosure
statement if the effect on the commissioner or the decision will be "no greater than on other
members of the business, profession, or occupation," or if the potential effect on the organization is
"indirect, remote and insubstantial." Id. A commissioner who knowingly fails to abide by the
aforementioned procedure or knowingly submits a false statement may be guilty of a gross
misdemeanor. Id.
The statute requires an interested commissioner to follow certain procedures before making a
decision which could substantially affect that commissioner's or the organization's financial
. interests. These procedures are: (1) prepare a written statement describing the matter requiring
action and the nature ofthe potential conflict of interest, and (2) submit the statement to the
commissioners of the authority no later than one week after the commissioner becomes aware of the
conflict, and those commissioners should enter the statement upon the minutes at the next meeting.
Minn. Stat. § 469.009, subd. 1.
Once a commissioner has properly disclosed a matter, his superior should immediately assign that
matter to another commissioner or employee who does not have a conflict of interest. Minn. Stat. §
469.009, subd. 2. The interested commissioner should rerrain rrom the following once the matter
hasbeen assigned: (1) attempting to influence an employee in any matter related to the action or
decision in question, (2) taking part in the action or decision, and (3) counting toward a quorum in
any meeting upon which the decision is based. Id. A commissioner who knowingly violates these
restrictions may be guilty of a gross misdemeanor and may also be removed rrom office by the
governing body of the municipality. Minn. Stat. § 469.010.
On its face, this statute would probably prevent the Commissioner from engaging in any
preliminary matters regarding the industrial park. First, the facts provided indicate that it is
reasonably likely that the City will be affected by the Commissioner's participation in a competing
industrial park. Second, the potential effect on the City is not indirect, remote or insubstantial.
Rather, the potential for personal fmancial gain is great and will directly affect the City if acted
upon, particularly given the fact that the Commissioner's industrial park is located within one half
mile of the City's park. Also, the Commissioner has personal knowledge of which businesses are
. planning to relocate to the area and has already retained a realtor to obtain a list of prospective
buyers.
V
September II, 2003 .
Page -4-
Even if the Commissioner's interests are not intended to harm the City's economic development or
are never acted upon, the standard is whether he could "reasonably become" an interested
participant. The law views reasonableness under an objective standard, asking what a reasonable
person would do in a similar situation and will not take into account the Commissioner's individual
motives. An objective observer may find it simple for the Commissioner to use confidential
infoTITIation obtained in the course of his public duty to his personal advantage.
The safest course of action for the City and the Commissioner to follow would be to make a written
disclosure of the possible conflict and then follow the procedures outlined in the statute. First, the
Commissioner should prepare a written statement describing the nature of his interest in the
industrial park. Next, he should submit that statement to the EDA within one week, and the EDA
should enter the written statements upon the minutes at thÿ next meeting. The city should then
assign the industrial park matter to tho'se commissioners who do not have a conflict of interest. All
the while, the city should make sure that the interested Commissioner does not take part in any
decision regarding the industrial park, count toward a quorum or otherwise attempt to influence the
EDA. The city should be sure to inform the Commissioner that ifhe does not abide by the
aforementioned procedures, he may be guilty of a gross misdemeanor and subject to removal.
The difficulty in arriving at an opinion in such a case as this is that the case law interpreting the .
statutes is limited to instances where a commission or counsel has already taken action and a court
has considered voiding the council action for conflict of interest. Unlike the case law, the EDA in
this matter remains engaged in preliminary discussions and has yet to act on any matter regarding
the industrial park. In order to evaluate this matter better, we have looked at the Sauk Rapids Code
of Ethics. The City of St. Joseph does not have such a code, however, the Sauk Rapids Code of
Ethics does shed some light on the nature of such conflicts of interest. It should be pointed out that
the Sauk Rapids Code of Ethics is not binding on the City of St. Joseph.
The Sauk Rapids Code of Ethics requires a Commission member to disclose any potential conflict
of interest to the City Administrator and to the body on which the member serves.
Under the Code of Ethics, a commissioner who does the following has a "potential conflict:"
(1) engages or intends to engage in a business or transaction which may reasonably be
perceived as incompatible with the proper discharge of one or more offícial city duties,
(2) may reasonably be perceived as tending to impair the person's independent judgment or
action in the perfOlmance of city duties, or
(3) sponsors, advocates or acts upon city legislation which may affect the covered person's
personal or financial interest which differs materially from that of the public at large.
.
V
September 11, 2003
· Page -5-
City of Sa uk Rapids Code of Ethics, §1.10, subd. (4).
In addition to these "potential conflicts," the Code of Ethics further prohibits eight other "conflicts."
The most relevant are: (1) use of confidential infoTI1lation obtained as a result of public position for
personal gain, (2) holding investments which will or may interfere with the proper discharge of
public duty, and (3) participation as a public representative in a city transaction in which the person
has a direct or indirect financial or other personal interest. City of Sauk Rapids Code of Ethics,
§1.10, subd. (5).
Under the Sauk Rapids Code of Ethics, the situation posed by the issue presented would clearly be a
conflict of interest since there is a possibility of the use of confidential infonnation obtained as a
result of the public position, and the holding of a competing industrial park could certainly interfere
with the proper discharge ofthe Commissioner's duties to the City.
CONCLUSION
It is likely that the competing land interests between the Commissioner's industrial park and the
City's industrial park would create a conflict of interest for the Commissioner in making decisions
with respect to the City industrial park. Accordingly, the safest course for the City is to follow the
procedures set forth by the statute:
· 1. The Commissioner should prepare a written statement describing the matter
requiring action or decision and the nature of the potential conflict of interest.
2. The statement should be submitted to the EDA C-ommissioners.
3. The disclosure should be entered upon the minutes of the EDA at its next meeting.
4. Both the City and the Commissioner may want to consider having the Commissioner
not involved in any negotiations or actions relating to the industrial park.
Additionally, the Commissioner should not attempt to influence anyone relating to
action or decision regarding the industrial park and the Commissioner should not
take part in any action or decision relating to the industrial park.
If you have any questions pertaining to this, please advise.
Sincerely,
RÞJK~Kl ~srE~RLTD.
B1
ihomas G. J ~ovich
TGJ/baw
· cc: JudyWeyrens (via email)
Joanne Foust
Cynthia Smith-Strack
COU NTY OF STEARN S
Department of Highways .
PO Box 246 . St Cloud, :MN 56302
(320) 255-6180. FAX (320) 255-6186
MITCHELL A. ANDERSON, P.E. September 12,2003
Highway Engineer
JEFF MILLER, P.E.
Assl. Highway Engineer
JODI L. TEICH, P.E. TO: Stearns County Township Chair
Asst. Highway Engineer
Stearns County City Clerks
I am sending this Notice to you of this year's hearing for our proposed Five
Year Highway Construction Program.
NOTICE FOR FIVE YEAR CONSTRUCTION
PROGRAM
Notice is hereby given that the Stearns County Department of Highways
I will consider a Five- Year Highway Construction Program using federal funds. '.
. -
state aid funds, and local funds at a meeting to be held in the Stearns County
Publie Works Building, located at 455 28th A venue South, Waite Park, ìvfN., on
Tuesday, September 30, 2003 at 7:00 p.m. Since 281h Avenue South is under
construction, please feel free to call us at 320-255-6180 for most recent
directions to our building.
_~. ~..~ _.._.______.,....;.-,._ _~ "_0 . .- I'-\·/3.rlt -to t111ptlasize: tllat tll{~ -}IearÜlg- is' orr-a--"p+roousal-'v-iíìv aìI\.f:-ât: this Lime- n8.s·
., ---~- - . - ----.. "---- -- ~ - - --- .
not been adopted in any way by the County Board. They will await the
outcome of the Public Hearing prior to adopting the program and its final form.
Copies of the proposed program will be available at the hearing. If you have
any questions pertaining to this matter, please contact me.
Sincerely,
--;1f d¿¡d) (l (/ ~
Mitchell A. Anderson, P .E.
County Engineer
JM/ems .
ce: File
.875·8898 "Affirmative Action / Equal Opportunity Employer"
www.cityofstjosepb.com ity of St. Joseph
.
September 8, 2003
25 College Avenue North
PO Box 668
St. Joseph. MN 56374 Dale Scheider
(320) 363-7201 31l64-llSthAvenue
Fax: (320) 363-0342 St. Joseph MN 56374
ADMINISTRATOR
Judy Weyrens RE: Selling Alcohol to a Minor
MAYOR Dear Dale & Diane:
Larry J. Hosch
COUNCILORS This letter has been prepared to provide you with notice and information regarding a
Alan Rassier proposed fine against the liquor license for Sal's Bar for the above referenced violation.
Ross Rieke This action is being taken because of an alleged violation of Ordinance No. 71.11.1A of the
Gary Utsch St. Joseph Code of Ordinances. This violation is alleged to have arisen out of an incident on
Dale Wick September 7, 2003 (copy enclosed) .
The St. Joseph City Council has established an Alcohol Matrix which identifies fines for
liquor license violations. The Matrix is based on past violations, aggravating factors, and
. the fines increase with additional violations. The violation will remain against your license
for 12 months preceding the violation. In reviewing your liquor license, you do not have
any aggravating factors, therefore the minimum fine applies, $ 150.00. This fee must be
paid to the CitY Office within 5 days of receipt of this letter.
You are entitled to an evidentiary hearing which will be conducted in accordance with
Minnesota Statutes 14.57 to 14.70. This hearing will be for the purpose of determining
whether or not the alleged violation did in fact occur. At that hearing, you have the right to
cross examine witnesses and present evidence on your behalf. The proceedings will be
video recorded. Based upon the evidence presented, the Council will then make a
determination as to whether or not the alleged violation did in fact occur.
If you wish to have an evidentiary hearing of this type, you must contact the City
Clerk! Administrator in writing atleast five days prior to the scheduled Council meeting and
submit a $ 500.00 deposit. If a request for hearing is not received by the City
Clerk! Administrator at least five days before the hearing, you will then be considered to
have waived your right to have an evidentiary hearing and no evidentiary hearing will be
scheduled. A waiver of this right to hearing will be equivalent to an admission of the bask
allegation (s) alleged.
.
Dale & Diane Schneider
September 8, 2003 ·
Page 2
If you have any questions or need additional information please do not hesitate to contact me at 320-363-
7201.
Sincerely,
CITY OF ST. JOSEPH
~±ti2ey~
cc: Tom Jovanovich, City Attorney
Mayor and Members of the City Council
Police Chief Pete Jansky
·
·
·.. RMS Report [~.-c( ðFÇ-t C-¿?
Case Number: Officer Assigned: Badge Number: How Rec'd:
03801556 Janssen 7706 Visual
orted By: o See Complainant Supervisor Approval:
PD
1. 2. 3.
Underage Consumption
Location of Incident: Date Incident Occurred: Day of Week Incident Occurred:
109 West Minnesota Street - Salls Bar 09-07-03 Sunday
Date Reported: Time Reported: Time Arrived: Time Cleared:
09-07-03 0010 0010 0025
Assisting Officer(s):
Reserve Officer J. Kollmann
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Name (Last, First, Middle) Date of Birth: Race: D/L#: State:
Griffin, Heather Lynn 09-08-83 G-615- 320-564-699 MN
Street Address: City, State, ZIP:
31422 Xylite Street Cambridge,MN 55008
Arrested: Citation Issued: Level of Offense: . Eyes: Wgt:
181 Yes 0 No 181 Yes D No 357033 181 P. Misd. 0 Misd. 0 G. Misd. 0 Felony Hazel 5-4 125
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Name (Last/ First, Middle) Date of Birth: Race: D/L #: State:
City, State, ZIP:
Citation Issued: Level of Offense:
o P. Misd. 0 Misd. 0 G. Misd. 0 Felony
Color of Vehicle: Towed By: Vin #:
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While doing bar checks at Salls Bar I observed a female sitting at a table in the far corner of the back
bar area that did not appear to be 21 years old. I approached the female and asked her for some
identification. She stated that she did not have any 10 on her and that it was in her vehicle. I
escorted the female out to the squad car and placed her in the rear seat of the squad. Heather Lynn
Griffin, 008:09-08-83 was identified via the OVS website. Ms. Griffin admitted to consuming alcohol.
Ms. Griffin also stated that she went in the front door and snuck by the bouncer at the door while they
were checking her friends 10's. PBT results indicated a reading of .110. Citation issued for Underage
nsum tion. Co of lCR iven to Ci Offices also for bar violation.
LIQUOR LICENSE VIOLATIONS MATRIX
Adopted September 4, 2003 ·
___'lIIi
4 day suspension $1;000;00 fme and Revocation
and $750 fine 7 Day suspension
$100 $300fme $500 fine $1,000 fine and 5
·
2 day suspension 4 day suspension Revocation
$250 fme and $500 fine and $750 fine
Commission of a felony related to a liquor license, or the sale of liquor while the license is
suspended shall result in revocation.
Suspensions: Suspensions shall automatically take effect the first consecutive regular business
days following the appeal period or following the appeal to the City Council in which no catered
events have been scheduled. Days in which the licensed premises are not open for business shall
not be credited toward the suspension period. The licensed premises shall be required to provide
proof of the scheduled catered events to the City Administrator/Clerk in order to exempt a
specific date from the automatic suspension.
·
Aggravating factors: The following shall each constitute one aggravating factor for the purpose
. of the liquor license violations matrix:
One of the following viblationsconcurrent with the present violation, or within the 12 months
preceding the present violation:
- A refusal to allow inspection
- A violation for nudity/lewd acts
- After hours sale
- Sunday sale without license
- After hours display
- Violation of club license
- Violation of Outdoor liquor pennit
Two of the following violations, in any combination, concurrent with the present violation or
within the 12 months. preceding the present violation:
- Sale to Minor*
- Unaccompanied Minor
- Failure to prevent on-sale liquor from leaving premises
- Sale to intoxicated person
. *If multiple citations/ICRs result from a single bar check, this matter shall be treated as a single violation
if there are two or less citations/ICRs issued, two violations if 3 to 5 citations/ICRs are issued, or three
violations if 6 to 10 citations/ICRš are issued. If more than 10 citations/ICRs result from a single bar
check, the matter shall be brought befor~ the City Council for consideration of a penalty.
Evidentiary Hearing: The liquor license holder shall have the right to request an evidentiary
hearing to contest an alleged violation. The request for hearing must be received by the City
Administrator within 7 days of the alleged violation and the request must include a $ 500.00
deposit. In the event the evidentiary hearing finds in favor ofthe liquor license holder, the $
500.00 deposit will be returned.
.