HomeMy WebLinkAbout2003 [06] Jun 19 {Book 28}
· www.cityoCstjoseph.èom ity of St. Josepli
St. Joseph City Council
June 19, 2003
25 College Avenue North 7:00 PM
PO Box 668
St. Joseph. MN 56374 1. 7:00 PM - Call to Order
(320) 363-7201 2. Approve Agenda
Fax: (320) 363-0342
3. Consent Agenda
ADMINISTRATOR a. Minutes - Requested Action: Approve the Minutes of May 15 and May 28,2003
Judy Weyrens b. Bills Payable - Requested Action: Approve Check Numbers 32902 - 32964
C. Liquor License Renewal - Requested Action: Authorize the Mayor and Administrator to
MAYOR execute the 2003-2004 Intoxicating Liquor Licenses.
d. Development Agreement - Requested Action: Authorize the Mayor and Administrator to
Larry J. Hosch execute a Development Agreement between the City of St. Joseph and North Central Truck
Accessories for the construction of a 30,000 square foot facility in the St. Joseph Business
COUNCILORS Park.
Alan Rassier e. Development Agreement - Requested Action: Authorize the Mayor and Administrator to
Ross Rieke execute a Development Agreement between the City of St. Joseph and BTL for the
constructionofa 16,000 square foot facility in the St. Joseph Business Park.
Gary Utsch f. Public Works Facility - Change Order: Requested Action: Approve change Order #9
Dale Wick adding wainscoting to the east and west of the facility.
g. Preliminary/Final Plat Buettner Plat 3: Requested Action: Approve the Preliminary and
Final Plat for Buettner Business Park 3 contingent upon the approval of the City Engineer.
h. Easement Encroachment: Requested Action: Authorize 'the Administrator to execute the
permit to allow a fence across an easement for property located at 209 - 9th Avenue SE
· contingent upon the installation of an eight (8) foot gate.
i. Premise Gambling License: Requested Action: Appro~e the Premise Gambling
Applications for the St. Joseph Jaycees to conduct lawful gambling at Sal's Bar & Grill,
St.Joe Amoco Liquor and JM Spteedstop -
j. . Ordinance 36 Repeal and re-enact.- Requested Action: Authõrize the Mayor and
Administrator to execute an amendment repealing Ordinance 36 and reenacting the same
to allow the City to receive PEG fees and to re-establish the Cable Franchises.
4. 7:05 PM - Public' Comments to the Agenda
5. 7:07 PM - Residents of Ash Street, discussion on proposed Interim Use Permit
6. 7:20 PM - John Kalkman, Interim Use Permit-Rental in R1, 209 MN Street East
7. 7:35 PM - Linda Schyma, 11 College Avenue North, Special Use Permit - Allow a rental in a
General Business Zoning District
8. 7:45 PM - Nancy Scott, Building Official, Plan Review Fee
9. 7:55 PM - Dave Theisen, Six Month Fire Report
10. 8:05 PM - Victor Aho, Request for Annexation, Morningside Estates (County Road 121)
11. 8:15 PM - James Schwegel, discussion on the 2nd Avenue NW Truck Route Designation
12. 8:25 PM - City Engineer Reports
a. Watermain Extension - Elm Street East to 8th Avenue NE (Vet Clinic)
b. Other Matters
13. Department Head Reports
14 Mayor Reports
15. Council Reports
· 16. Administrator Reports
17. Adjourn
Notes to the CounciL..................... ·
Bonding: I have relayed the information to Monte Eastvold that the City would like to move
forward with the refunding of the bond issues that are eligible for such. Monte will be
coming to the July 2,2003 Council meeting and requesting authorization to proceed with
a public sale for the bond issue. Monte is recommending the public sale be conducted on
July 31 as that is the Sth Thursday and their usually are not any other bond sales on the SÙ1
Thursday. Therefore the Council would need to establish a special meeting for July 31.
L vnx Road Joe Bechtold reported that 81. Joseph Township has declined to provided financial
assistance for the repairs to Lynx Road. He stated that he made a motion to contribute S
3,000 and the vote failed. Therefore the City will not be receiving any contribution from
the Township.
Joint Training: The joint training for land use matters and procedures has been scheduled for June 25,
2003. Since Tom Jovanovich is the City Attorney for Avon and Waite Park we have also
invited those two entities to attend.
Budget Mtg The Budget meeting scheduled at the last meeting was inadvertently scheduled for the
same night as the Planning Commission meeting. Therefore we are looking at re-
establishing that meeting for July 9, 2003
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March 19,2003
Page 1 of 1
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in joint session with
· the St. Joseph Economic Development Authority on March 19, 2003 at 5:30 PM in the St. Jospeh City
Hall.
City Council Members Present: Acting Mayor Gary Utsch. Councilors AI Rassier, Dale Wick, Ross
Rieke. City Administrator Judy Weyrens
St. Joseph EDA Members Present: Chair Michael Deutz. Members Ross Rieke, Larry Hosch, Tom
Skahen.
Others Present: Dean Wick of Outsource Management, Public Works Director Dick Taufen, Wastewater
Operator Jim Marthaler.
Mayor Hosch provided an overview of the request from the City Council for the EDA to authorize the
purchase of Lots 1 and 2, Borgert Industrial Plat and to adopt two resolutions, which would initiate the
process of issuing lease-revenue bonds for the financing of the maintenance facility for the City's public
works department.
Dean Wick, Outsource Management, discussed the current bid for $389,000 and noted that if the project
is relocated to the alternate site the city could eliminate the cost of the sewage injector as well as the
concrete retaining wall. He also noted that since another party has not acquired the current maintenance
facility, the cost of demolition ($18,000) would need to be added to the current bid if the current site is
utilized. He added that soil borings at the proposed site would be required.
Deutz inquired If the possibility of expanding on the Lambert site adjacent to the current maintenance
facility had been explored. Taufen responded that this had been investigated and deemed undesirable.
The water table on the lot is three feet below the soil and the soil is not appropriate for development. He
reported that debris has been hauled into the area and utilities are not extended to that lot.
· Foust reviewed the process for the EDA and Council and distributed copies of a proposed project
schedule, prepared by the city's bond counsel. It was noted that the EDA is being asked to take action on
two items this evening (1) adoption of a resolution establishing procedures relating to compliance with
reimbursement bond regulations under the internal revenue code and (2) adoption of a resolution
initiating the process for adoption of a redevelopment plan. It was noted that the Council would take
action on March 20th to call for a public hearing on the approval of the redevelopment area and that the
EDA and Council would review the project and take action again at their regular meetings in April.
Moved by Hosch, seconded by Skahen to adopt Resolution EDA03-01, A resolution establishing
procedures relating to compliance with reimbursement bond regulations under the internal
revenue code and Resolution EDA03-0, A resolution initiating the process for adoption of a
redevelopment plan, which would address the financing of a maintenance facility for the public
works department of the city, with the issuance of a lease-revenue bond not to exceed $545,000.
The Motion was approved 3-1 with Deutz voting nay.
Moved by Rieke, seconded by Deutz to authorize EDA members Skahen and Hosch to facilitate
the execution of a purchase agreement for Lots 1 and 2, Borgert Industrial Plat for a price not to
exceed $225,000 with the purchase agreement contingent upon satisfactory soil borings and
approval of the EDA financing via a lease-revenue bond. Motion carried 4-0.
Adjourn: The meeting adjourned by consensus at 5:55 PM
Judy Weyrens
· Administrator
May 15, 2003
Page 1 of 11
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
. on Thursday, May 15, 2003 at 7:00 PM in the St. Joseph City Hall.
City Council Members Present: Mayor Larry Hosch. Councilors Ross Rieke, Dale Wick, Gary Utsch, and
AI Rassier. City Administrator Judy Weyrens.
City Representatives Present: Building Official Nancy Scott, City Engineer Joe Bettendorf, City Attorney
Sue Dege, Police Chief Pete Jansky
Others Present: Pat Bednarz, Laura Bednarz, Linda Schyma, Mark Lambert,
Approve Aqenda: Rassier made a motion to approve the agenda with the following additions:
13(a) Light Poles; 13(b) Wobegon Trail Plat; 13 (c) League of MN Cities Conference; 13(d)
Ordinance Books. The motion was seconded by Wick and passed unanimously.
Consent Aqenda: Wick made a motion to approve consent agenda as presented.
a. Minutes - Approved April and May
b. Bílls Payable - Approved check numbers 32746 - 32813
c. Request to close street - Accepted the request of the Sf. Joseph Fire Department to close
Minnesota Street East between College Avenue and 1st Avenue NE for a water ball fight on
July 3, 2003 between 6 PM - 9 PM.
d. Equipment request - Authorized the Police Chief to purchase a video camera using donated
funds from the St. Joseph Lions.
The motion was seconded by Utsch and passed unanimously.
. Public Comments: No one wished to speak.
Noise Violation. 207 Minnesota Street West - Dale & Diane ~chneider: Weyrens reported that the
property owner of 207 Minnesota Street West has been notified of the alleged noise violation and did not
request an evidentiary hearing. Therefore the Council must acknowledge that a noise violation did occur
and then discuss and impose any penalty(ies). Hosch reported that Dale Schneider will not be present at
the meeting as he is not disputing the noise violation.
Rassier made a motion acknowledging that a noise violation occurred at 207 Minnesota Street
West on May _, 2003. The motion was seconded by Wick and passed unanimously.
Weyrens stated that the Council has established the minimum administrative fine at $ 150.00. The
minimum fee covers all costs incurred to the City as a result of the noise violation. Utsch stated it is his
opinion that the property owner of the above described property should be charged a fine avbove the
minimum charge as a number of minors were cited for alcohol consumption.
Hosch stated the Council has been consistent in assessing the minimal administrative fines when the
noise violations have not been severe and the tenants cooperated with the Police Officers. Therefore,
based 0 the submitted reports submitted, Hosch encouraged the Council to assess the above stated
property owners the minimum administrative fee of $ 150.00. Rassier concurred with Hosch and stated
that it is his opinion that the City should be consistent with past policy and assess the fine based on the
circumstances of the violation.
Rassier made a motion to assess the property owner of 207 Minnesota Street West, Dale and
Diane Schneider, an administrative fine in the amount of $150.00 for the noise violation that
occurred on May _, 2003. The motion was seconded by Wick and passed unanimously.
.
May 15, 2003
Page 2 of 11
Nancy Scott. Buildinq Official: Nancy Scott of AIISpec Services approached the City Council to discuss ·
recent changes to the Minnesota State Building Code. Scott stated that all Municipalities currently
enforcing the Minnesota State Building Code are required to enforce the International Building. Two of
the sections of the International Code are discretionary for the City to implement. The sections that can
be exempted pertain to when sprinkler systems are required.
If the International Code is adopted in full, small business constructing a facility greater than 2500 square
feet would be required to sprinkle the building. In additional some classifications of residential homes
would also be required to be sprinkled.
Scott stated that the City must amend Ordinance 51, Building Ordinance, changing the Building Code
Enforcement from the Minnesota State Building Code to the International Building Code. Weyrens
reported the City Attorney has reviewed the information and prepared an amendment to be adopted by
the Council. The proposed amendment exempts enforcement of the discretionary chapters relating to
sprinkling of facilities.
When questioned if the International Building Code is significantly different from the State Building Code,
Scott stated that the major residential construction differences are as follows:
· Polyurethane film must be installed prior to pouring the basement slab. This provision is
intended to prevent ground water seepage.
· The house needs to be entirely wrapped whereas previously, only the corner and the rims
had to wrapped.
· No longer required to use 5/8 inch sheet rock on the firewall that separates the garage from
the house, 1/2 inch sheet rock will be acceptable.
· A self-closing door is no longer required between the garage and the house.
Scott stated that the Building Code also requires that a plan check fee be assessed for all building permit
including residential homes with the exception of roofing, siding and window replacement. Currently the
City charges a plan check fee for all Commerciàl, Indsutrai and Multiple Family construction projects and ·
the fee is 65% of the building permit fee. Scott stated that she retains 100% of the plan check fee with
along with 65% of the building permit fee.
Wick the need for a separate plan check fee and questioned if all the abutting Cities will be charging the
same. Scott stated that is retained by 11 jurisdictions to enforce building codes and all but St. Joseph
charges said fee. Scott stated that the City is experiencing considerable growth at a rate of 25 - 40%
annually.
Rieke questioned if the plan review process will require the residential property owner to submit
professional drawings or if residents can sketch their own construction plans. Scott stated that
architectural drawings are required for all commercial projects including multiple family as well as shed
exceeding 5,000 square feet. Other than the construction of a new home, architectural drawings will not
be required and property owners can continue to submit sketched plans.
The Council requested clarification as to what Building Inspection duties include. Scott stated that she
performs the following duties for the City of St. Joseph as Building Official: issues all building permits;
administers the Zoning Ordinance; sends notice of non-compliance; verifies drainage upon request of the
City Engineer and she completes all building inspections.
Scott reported that in the past two years, the City has generated revenues in excess of $ 150,000 of
which Scott received approximately $94,000. She further stated that if the plan review fee had been
implemented in April 2001, Scott would have received an additional $22,000.
Rassier stated the City had previously discussed implementation of the International Building Code when
Scott was retained as Building Official and questioned why it has taken so long to implement. Weyrens
clarified that the International Building Code was not adopted by the State of Minnesota until recently,
therefore it would have been premature to adopt the International Code. ·
May 15, 2003
Page 3 of 11
Rassier made a motion to authorizing the Mayor and Administrator to execute and publish an
· amendment to Ordinance 51, adopting the International Building Code with the exception of
optional chapters, unless specifically adopted in this Ordinance. The motion was seconded by
Wick and passed unanimously.
Rieke made a motion to table the plan review check fee until June 5, 2003 City Council meeting so
that additional information can be provided. The motion was seconded by Utsch and passed
unanimously.
Liquor Violation. La Plavette - Pat & Laura Bednarz: Pat and Laura Bednarz, owners of the La Playette,
approached the City Council regarding a liquor license violation that occurred on April 25, 2003. Weyrens
clarified that the La Playette failed the alcohol compliance check completed by the Police Department on
April 25, 2003. While selling alcohol to a minor is listed on the matrix, this matter is before the Council
due to a previous violation in November of 2002.
In November of 2002 the La Playette received a liquor license violation for failure to allow police in. The
City Council assessed a penalty of $1,000 ad a 3 day suspension, staying all but 2 ~ days of the
suspension provided that there are no same or similar violationswithin a 12 month period. Weyrens
stated that the City Attorney has reviewed the violation and it is his opinion that a same or similar violation
is any violation of the liquor license or violatiojJ involving the sale of alcohol.
Bednarz stated that they do not believ~ that selling alcohol to a minor and refusing to allow police in are
not same or similar violations. They further stated that the first offense of refusing to let police in was a
poor choice they made. The current violation is a mistake of a bartender who was confused by the
clipped drivers license. Bednarz stated they specifically questioned the Council on Novmeber 21 , 2002 if
selling to a minor would constitute a same or similar event and they responded no. Unfortunately the
tape for the meeting is not available and the minutes do not reflect such. Councilors present do not recall
· such a question and stated that they believe this is a same or similar violation. Bednarz requested that
the Alcohol Matrix be revised so that liquor license holders do.not need to come before the Council for
each violation and similar violations are treated equally. Weyrens stated that the City Attorney is
recommending the Council review and amend the Matrix as needed.
Utsch stated it is his opinion that the violation of April 25, 2003 is a same or similar event and the fine
imposed by the City Council on November 21, 2002 should be imposed to the fullest. Utsch further stated
that he does not believe the owners should be able to pick the days for the suspension as they should not
be the days with the lowest impact.
Hosch disagreed with Utsch. He stated that views the two incidents as different violations as one dealt
with an intentional violation and occurred after hours while the current violation involved an employee
, making a mistake. Hosch further stated that it is his opinion that the monetary portion of the fine does not
need to be imposed, but would support imposing the 2 ~ day suspension.
Wick stated that it is his opinion that the two violations are different as one is deliberate and intentional
the second is a mistake by an employee. Wick stated that it is impossible for a license holder to be
present 24 hours a day, seven days a week and employee mistakes will happen.
Rassier stated that he was opposed to the leniency of the fine in November and it is his opinion that the
new liquor violation is same or similar and the Council should impose the stayed fine and suspension.
Rassier further stated that he understands that employees make mistakes but there is a consequence
tied to the mistake.
Rassier made a motion to consider the liquor license violation of April 25, 2003 as same or similar
to the liquor license violation that occurred in November of 2002 and impose a $ 500.00 fine and a
2 day suspension of the stayed fine of November 21, 2003. The motion was seconded by Rieke.
·
May 15, 2003
Page 4 of 11
Discussion: Utsch stated that it is his opinion that since the violation has been determined to be
same or similar that the full stayed fine imposed by the Council on November 21, 2002 should be ·
applied. Utsch encouraged the Council to enforce the actions of the previous Council.
Rieke questioned what the process is used in determining what day of the week the 2-day
suspension will occur or if it would be beneficial to raise the fine versus the 2-day suspension.
Dege responded that the Council can be flexible in choosing the date for the 2-day suspension.
Bednarz stated that the La Playette has already been fined $ 250.00 and have been shut down
for a ~ -day for the violation that occurred on November 9, 2002 and encouraged the Council to
not suspend the license for 2 days and impose a fine of $ 500.
Hosch stated it is his opinion that the 2 day suspension should not be imposed on the busiest
days of the week and the City should work with the license holder to assure that private parties
are not disrupted because of the suspension. Hosch again stated that he does not believe the
violation of April 25, 2003 is same or similar and believes the proposed fine and license
suspension is excessive.
Ayes: Hosch, Rassier, Utsch
Nays: Wick, Rieke Abstain: None Motion Carried: 3:2:0
Hosch made a motion directing the City Administrator to meet with the owners of the La Playette
to establish the two days the lies will be suspended. The suspension must occur within 21 days
from the date of this meeting and the two days must be consecutive. The motion was seconded
by Rassier and passed unanimously.
Linda Schyma, Special Use and Variance Request, 11 Colleqe Avenue North: Weyrens reported the
Planning Commission conducted a public hearing on May 5, 2003 for a Variance and Special Use Permit ·
(SUP) to allow a rental unit at 11 College Avenue North. The aforementioned property was issued a
Special Use Permit in 1992. At the time the SUP was issued the City imposed three conditions, one of
which required designated parking behind Loso's Pub. The contingency stated that if the parking
agreement with Loso's Pub ceased, the SUP also expired. The City has recently been informed that the
parking agreement with Mark Loso ceased, therefore, the property owner of 11 College Avenue North
was sent notification that the 2003-2004 rental license would not be issued.
In an effort to sell the aforementioned property and secure a rental license, the current property owner
requested a SUP and Variance hearing to allow a rental unit in a General Business Zoning District. The
proposed parking for the rental unit is located in excess of six (6) blocks from the property. The Planning
Commission recommended denial of the Variance as the proposed parking is not within a reasonable
distance. Without a variance the SUP could not be granted and the Planning Commission tabled action
on the SUP to give the property owner additional time to secure parking.
Linda Schyma approached the Council and stated that since the public hearing the alternative pakring
has been secured. Schyma stated that St. Joseph's Catholic Church will provided seven (7) designated
parking spaces for the rental unit at 11 College Avenue North. Therefore, Schyma requested the Council
approve the SUP allowing a rental unit in a General Business Zoning District. Rassier stated that before
he would approve the SUP he would like written verification from St. Joseph's Church that the parking
spaces will be designated for the rental until.
Rassier made a motion to table the Variance and Special Use Permit request of Linda Schyma
allowing a rental unit in a General Business District, so that the Planning Commission can review
the revised parking plan for the rental unit and forward a recommendation to the Council. The
motion was seconded by Wick and passed unanimously.
Summit Manaqement - Drainaqe Fees: Weyrens presented the Council with information regarding ·
adopting a Storm Water Fee. When the Zoning Ordinance was adopted, a separate section was added
May 15, 2003
Page 5 of 11
· regulating the discharge and maintenance of storm water and storm water retention ponds. The
Ordinance is part of the federal mandate requiring that all Municipalities implement and management
storm water, including securing a permit from the MPCA. The Ordinance adopted by the City allows for
regional ponding, collection of a fee for ponding and requires every development plan to include a
drainage plan
Weyrens stated that the federal mandate is an un-funded mandate and the City needs to establish a fee
to help offset the expenses incurred. Constructing a Storm Water facility is similar to constructing water
and sewer laterals and is part of the City's infrastructure system. Therefore it would be appropriate to
charge development an access fee. The maintenance of the Storm Water Facilities are long term and
can create costly repairs. Weyrens stated the deteriorating Hollow Park Storm water pipe is a good
example of a capital expenditure that is needed and the City does not have funding for the repair or
replacement of such. Establishing a storm water access fee would provide funding for on-going
maintenance and repairs.
In addition to establishing a development fee, the City will be presented with information on establishing a
storm water utility. A storm water utility would involve creating a monthly charge that will be billed to all
residents. This fee would be in addition to the access fee charged for development.
Weyrens stated that in contacting other Municipalities the method for calculating the storm water access
varies. Methodologies include: calculating a fee per acre basis; calculating a fee per cubic foot;
determining the storm water for a single family liome and use that as a minimum fee, charging additional
for additional impervious surface; per lot development fee. All Municipalities surveyed include a
development provision that developers are credited for expenses incurred to expand the storm water
system.
Locally the Cities of Sauk Rapids and Sartell have implemented a storm water charge. Sauk Rapids
recently raised the fee from $ .20 per square foot to $ .24 per square foot, while the City of Sartell bases
· the fee on the type of development and the fee varies from $ .20 per square foot to $ .34 per square foot.
Weyrens stated that Terry Wotzka of SEH indicated that the actual cost of installing storm sewer is $ .34
per square foot.
Hosch stated that Hollow Park is a good example as to why the City needs to establish a storm water fee.
He further stated that he encourages the Council to establish a storm water access fee, giving the
developer credit for costs incurred. The City needs to realize that after Lambert installs the storm sewer
pipe he does not have the responsibility for maintaining the pipe in the future. Hosch explained when the
City takes over the responsibility of the maintenance and upkeep of a City pond, the City has the
realization that someday that they will have to replace the pipe and the costs could be substantial.
Rassier concurred with Hosch stating he would support establishing a storm water access fee of $ .20 per
square foot, providing credit for any storm water related expenses incurred by the developer.
Mark Lambert of Summit Management approached the Council and stated that the City did not pay $ .20
per square foot for the Northland Holding Pond area and questions the fee being proposed by the City.
He further indicated that he should not be charged for the maintenance / repair needs for the Hollow Park
Storm Water System. Weyrens stated that Hollow Park was used for illustration only and the fees being
proposed at this time are not for the repairs to the Hollow Park Storm Water System.
Lambert stated that he approached the Council for an easement for storm water drainage and that
request has turned into a creation of new fee. Lambert questioned if the storm water fee is exclusive to
his proposed development; the Indian Hills Plat or development in general. He further stated that he is
not opposed to paying his fair share of the maintenance cost and it is his opinion that his apportionment
should be at the same percent as the pond space that his development requires. Weyrens clarified that
the maintenance cost can extend well into the future and assessing a one time development avoids
collection of fees at a later time.
· Lambert stated he retained an engineer to calculate the percentage of the pond his proposed
development would utilize and it is estimated that the storm water from the proposed development would
May 15, 2003
Page 6 of 11
only use 18% of the total capacity of the pond. He further clarified that the drainage study used hydrology
calculations for the development of both Lots 1 and 2 of Block 1 Indian Hills Park Plat. Lambert stated .
that he has already agreed to install the pipe from his development to the holding pond and that cost is
estimated between $ 30,000 and $ 40,000. Weyrens clarified that the cost of the pipe from the outfall line
would be credited against the storm water fee. Lambert stated it was his understanding from the April 17 ,
2003 City Council meeting that he would be required to pay a pro-rated share of the maintenance costs of
the holding pond.
Lambert stated he would be willing to acknowledge the $.20 per foot storm water fee in an effort to move
the project forvvard. However, he would request that the Council allow him to pay the storm water fee for
both Lot 1 and 2 at this time. Lambert stated that he will be installing a 36" pipe to accommodate the
storm water for both lots therefore he should be able to pay the fee at this time even though he does not
have a development plan for the lower lot.
Hosch stated that he is opposed to collecting the fee for a lot that does not have a development plan and
would not support accepting the storm water fee for the lower lot. Utsch questioned Bettendorf as to what
geographical area utilizes the same holding pond being discussed at this time. Bettendorf responded that
Northland 1 - 3 drain to the same holding pond and when computing the capacity of the pond those
developments were considered. Bettendorf reassured the Council that the holding pond being discussed
at this time has excess capacity even when the Indian Hills Plat is completely developed,
Rieke made a motion to establish a Storm Water Access fee at a rate of $ .20 per square foot as
recommended by City Staff, providing credit to the developer for costs incurred for the expansion
of the storm water system. In the case of Summit Management, the Storm Water Access fee
should be calculated for both Lots 1 and 2 Indian Hills Park Plat. Motion failed due to lack of a
second.
Rassier made a motion to establish a Storm Water Access (SWAF) fee at a rate of $ .20 per square .
foot of net developable property (gross property less public streets and wetlands). The SWA will
provide a credit to developers for costs incurred to enhance or expand the existing Storm Water
System. This motion further clarifies that the SWA can only be collected for property where a
development plan has been submitted for review. Therefore, the SWAF for Lot 2 Block 1 Indian
Hills Park Plat cannot be collected at this time. However, in the event the cost for installing the
36" storm water line exceeds SWAF required for Lot 1 Block 1 Indian Hills Park Plat, the credit will
be applied when Lot 2 is developed. The motion was seconded by Rieke and passed
unanimously.
Discussion: Bettendorf requested that Lambert verify the proposed depth of the storm water pipe
and that it be designed to accommodate the lower lot.
Summit Manaqement - Developer's Aqreement: Weyrens presented the Council with a proposed
Development Agreement between the City of St. Joseph and Summit Management. The Developer's
Agreement is intended to memorialize the site plan as presented to and approved by the Planning
Commission. The Planning Commission has recommended the Council approve the Developer's
Agreement as presented.
Wick questioned if the Developer's Agreement needed to be revised in lieu of the decision to not allow the
collection of the SW AF for Lot 2 Block 1 Indian Hills Park Plat. City Attorney Sue Dege stated the
Agreement can be modified to make reference to Lot 2 Block 1 Indian Hills Park Plat. The reference will
include the ability for Lot 2 Block 1 to drain to the Northland Holding Pond with the fee to be determined
upon development. Dege clarified that the proposed Development Agreement only applies to Lot 1 Block
1 Indian Hills Park Plat and the construction of a 44 unit apartment complex. The Agreement will be
modified to include the SW AF of $ .20 per square foot of net developable property with credit provided for
costs incurred for the expansion of the Storm Water system from the outfall line.
Hosch stated he does not have an issue with the Developer's Agreement and feels it conforms with the .
City's Ordinances. However, Hosch requested that the Agreement be modified to include language that if
May 15, 2003
Page 7 of 11
. and when Cedar Street is extended north and east, exiting at Northland Drive, the driveway for the
apartment complex should be vacated. Hosch stated it is his opinion that re-designing Cedar Street
would benefit both Lambert and the adjoining neighborhood.
Lambert stated he is opposed to amending the Agreement to include language regarding the re-design of
Cedar Street as he is asking the Council for site plan approval and re-design of Cedar Street is not
necessary for his development. Further, the Ordinance states that all properties are allowed one curb cut
and he is requesting such. Lambert stated that he welcomes the opportunity to negotiate in good faith
with the City on the future of Ced(:ir Street and questioned who he should meet with to start the process.
The Council was in general agreement that the Administrator can coordinate the negotiations and forward
information to the Council as needed.
Utsch stated that originally he was opposed to the access requested by Lambert and believed that the
property would best be served with one access serving both Lots 1 and 2. However, the Engineer
provided information that safety is not compromised by allowing separate accesses for each lot he is not
in a position to provide information to the contrary. Utsch encouraged the Council to negotiate with
Lambert for the realignment of Cedar Street but does not believe the resolution should be tied to the
development plan before the Council at this time. Wick and Rassier concurred with Utsch and encourage
the Council to keep an open mind while discussing the realignment.
Rassier made a motion authorizing the Mayor and Administrator to execute the Developer's
Agreement between Summit Management and the City of St. Joseph as recommended by the
Planning Commission and including the revision to include the SWAF.
Ayes: Rassier, Wick, Rieke, Utsch
Nays: Hosch Abstain: None Motion Carried: 4:1:0
Lambert requested that the City complete discussion on the realignment of Cedar Street within 90 days
. as it could have an impact on the development of Lot 1 Block 1 Indian Hills Park Plat. Lambert stated that
in the process of securing a building permit for the apartment complex, he was charged a Plan Review
Fee and questioned if the City has adopted such a fee. Building Official Nancy Scott clarified that the City
has established a plan check fee for all commercial and industrial permits and according to the State
Building Code, a multiple family structure is considered commercial. Therefore the City is within their
rights to collect the plan check fee.
Lambert informed the Council that since Lots 1 and 2 Indian Hills Park Plat will be draining to the
Northland Holding Pond, the existing easement on said lots can be relieved. The Council agreed to
review this matter at a later meeting.
CITY ENGINEER REPORTS
Northland Plat Seven - Advertisement for bids: Bettendorf reported that the plans and specifications
have been completed for the utility expansion for Northland Seven. As the City is bonding for the
improvement the Council must authorize the advertising for bids for the improvements.
Rieke made a motion approving Resolution 2003-_, authorizing SEH to advertise for bids for the
improvements for Northland Plat Seven. The motion was seconded by Rassier and passed
unanimously.
Pavement of Parkinq Areas: Bettendorf requested that the Council make a final determination on
whether or not the parking areas in Millstream and Memorial Park will be improved as part of the 2002
Street Improvement. The Council in 2002 requested that a feasibility report be prepared for the
improvement of the parking areas for the aforementioned parking areas. When reviewing the parking
areas, it was noted that the improvement would require more work then simply installing bituminous.
. It was the intent of the Council in 2002 to fund the parking lot pavement through the bond proceeds that
were issued for the 2002 Street Improvement. It was not anticipated that the project would require a
May 15, 2003
Page 8 of 11
considerable amount of drainage detail. The parking area for Monument Park has already been .
completed as it did not require any additional work other than laying bituminous. Bettendorf stated the
contractor for the 2002 Interior Street Project is willing to complete the additional work but the Council
needs to make a decision if they are willing to move forward.
Bettendorf presented the Council with a financial breakdown of the 2002 Street Projects, including:
County Road 121; St. Joseph Business Park; SE Utility Extension; Interior Street Project. The City issued
bonds in the amount of $ 4.7 Million and at this time it is anticipated that the City will have excess bond
funds in the amount of $ 325,000.
Hosch stated it is his opinion that the improvement projects for Memorial and Millstream Park should not
be completed at this time in lieu of pending legislative aid reductions. Hosch stated that if the Council is
inclined to move forward with the improvements, he would request a detailed cost analysis of the total
project costs.
Rieke questioned the procedure for expending excess bond revenues. Bettendorf responded that bond
proceeds are designated funds and cannot be used for General Fund purposes. The excess funds
remain in the designated bond fund and accrue interest. If excess bond funds are available and the
bonds require a tax levy, the excess funds can be used to reduce the annual levy.
Hosch stated that he recalls Bond Counsel, Monte Eastvold cautioning the City that due to the large
number of prepaid assessments the bond fund has the potential of creating a negative fund balance
during the last years of the fund. Eastvold recommended the Council continue to monitor the funds and
increase the levy if required.
Rassier stated it is his opinion that the City will be making a mistake if the excess bond funds are used for
improvements to Millstream and Memorial Park. The project has not be completed and it would not be
prudent to expend funds only to create a shortfall for the intended project. Further, Rassier stated the .
City should make provisions to assure that the 2002 Street Improvement Bond Fund remains self
sufficient.
CONSTRUCTION UPDATE
East Baker Street: Bettendorf reported the portion of Baker Street East that lies between College Avenue
and 1 st Avenue Southeast (west entrance to Kennedy school) has been added to the Interior Street
Project. The Street Improvement includes replacement of the bituminous surfacing and curb/gutter with
the sidewalk remaining intact. Bettendorf anticipates the project to be completed by the end of June
2003,
County Road 121: Bettendorf reported the County is working on completing the sod and driveways along
County Road 121 and expects the work, including the paving, to be completed by mid June 2003.
Downtown Beautification Project: Bettendorf reported that Heartland Stone will be arriving in
approximately two weeks to finish installing the paving stones and Design Electric anticipates completing
the light installation by the end of May.
Sanitary Sewer - County Road 121: Bettendorf reported that he has contacted the sub-contractor
responsible for the utility line installation and required that all the sewer lines be cleaned and televised so
the City could determine of the sewer lines are operating and installed to the satisfaction of the City,
Bettendorf stated that the original report that was received was unacceptable as the pipes contained a
considerable amount of debris and it was hard to determine if the joints were "driven home".
Bettendorf stated he has recently received a second television report of the sewer lines after the pipes
have been cleaned. Bettendorf stated the new report indicates that the sewer line alignment is good, the
pipe is round, tight, solid, and does no have any squashing or deflection. However, a number of joints .
have not been securely fastened at the joints or have not been "driven home". When joints are
May 15, 2003
Page 9 of11
· connected they slide into a bell where there is a gasket. When a joint is "driven home" it is slide past the
bell and past a gasket, once the gasket has been passed the joint stops. The joints then have an overlap
of 4 to 4:V2 inches and the gasket is not visible.
The report presented to the City indicates that a number of joints have a gap of 1 to 1 W which is not
uncommon in the pipe installation industry. However, there are joints that have gaps exceeding 1 :V2
inches and in some areas the gap is 3 to 3 :V2 inches and the gasket is visible. Bettendorf stated he has
concerns with the gaps that exceed 1 :V2 inches and recommends the City consider requiring the
contractor to repair the joints using the cast-in-place pipe method. This procedure would not require
excavation of the pipes. Rather, a lining is installed in the pipe using access from the manholes and once
the lining is in place water is flushed through the pipes causing the lining to expand and create a seal.
The lining has proven to be extremely durable and the City has recently used this process on Date Street
East.
Hosch questioned Bettendorf as to how frequent he has seen joint gaps exceeding 1:V2 inches.
Bettendorf replied stating this is his first time he has seen it. However he stated that he has spoken to a
number of engineers in surrounding communities and found that this issue is fairly common.
Bettendorf stated that in addition to lining the pipe he would recommend the City required the contractor
to provide the City with a five year performance bond on the sewer line so that in the event the lining is
not successful the City would have the resources to complete the necessary repairs. Utsch stated that he
has received concerns from residents that they should have to be responsible for a poorly installed sewer
line and do not wish to be assessed in the future for the repairs if the line becomes problematic.
Hosch stated as a good faith effort, he recommends the City guarantee the residents that they will not be
assessed for repairs or replacement of the sewer line for the next 20-years. Rieke stated it is his opinion
that the City should deal with the issue now to either fix the pipe line correctly or obtain a performance
· bond to secure the future of the sewer line for all the residents of St Joseph, current and future. Wick
questioned if the City could determine the amount of the performance bond so that the total expenses
would be covered in the event the City would need to excise the rights to the bond. Bettendorf stated he
contact the City Attorney for an opinion on this matter and report back to the Council.
Hosch expressed frustration with the project and the performance of one of the sub-contractors. Hosch
stated that the County Road 121 project did meet the expectations during the construction and phase and
feels it is important for the City to secure any assurances for performance before the project is closed.
2002 Interior Street: Weyrens reported that Kay Lemke is requesting reimbursement for the apron that
was replaced on her property. The apron was scheduled to be replaced as part of the project. However,
since Lemke was in the process of completing additional concrete work she performed the restoration
herself and is seeking reimbursement. Bettendorf stated it is not uncommon for municipalities to
reimburse residents for restoring property that would have been restored as part of the improvement
project. The resident is typically reimbursed the same amount that would have been assessed and the
resident must provide proof of payment before reimbursed from the City.
Wick made a motion to authorize the reimbursement of $ 63.00 to Kay Lemke for the replace of the
driveway apron that was scheduled to be replaced as part of the improvement project. Before
reimbursement, the City must be provided a paid receipt verifying the work has been completed.
The motion was seconded by Utsch and passed unanimously.
SE Utility: Bettendorf reported the storm sewer is scheduled to be installed in Lynx Road within the next
seven to ten days. Utsch questioned if the City has received notification from St. Joseph Township as to
whether or not they will contribute for the improvement of Lynx Road as it was in dire need of repair when
the property was annexed. Weyrens reported that St. Joseph Township has indicated that they will
review Lynx Road as part of their annual road inspection and make a decision as to whether or not they
will make a monetary contribution. Utsch questioned if the City receives a contribution if it will go directly
· to the adjoining homeowners or as an offset to the entire project. It was clarified that the contribution will
go to the adjoining property owners.
May 15, 2003
Page 10 of 11
MAYOR REPORTS .
Ordinance Revisions - Exterior Requirements: Hosch recommended the Planning Commission consider
amending the Ordinance regulating R-3 and require all multiple family dwelling units to meet the same
exterior requirements as the Highway Business Zoning District.
County Board Meetinq: Hosch reported he will be attending an upcoming Stearns County Board meeting
on behalf of the City of St. Joseph and will be discussing the following items::
1. Truck Traffic on Minnesota Street - Request the County to sign 2nd Avenue NW as the
designated truck route. Rieke requested that signage be included on County Road 133 directing
truck traffic to County Road 75 and then 2nd Avenue NW. Currently trucks are crossing CR 75
and using Minnesota Street East. The Council also discussed road weight restrictions and the
enforcement of such.
2, Signalization at CR 75 and Northland Drive - The intersection at Northland Drive and County
Road 75 is in dire need of a signal light. Hosch stated the housing development north of CR 75
has raised the need for the signal light.
Budqet Update: Hosch reported he spent two days at the Capital urging Legislators to not reduce Local
Government Aid to resolve the State Budget issues. The proposal before the Legislature illustrated that
the City of St. Joseph would lose Government Aids in the amount of $285,000. An amendment had been
presented at the House of Representatives adding transit funding to the formula, which primarily benefit
the suburban Cities, saving large cuts to the Greater Minnesota Cities. Unfortunately the amendment
failed and the City of St. Joseph will lose an estimated 20% of Government Aid.
Curb-Cut Restrictions: Hosch stated that a resident has expressed concern with the curb cut limitations in
R1 Zoning Districts. Weyrens reported the Ordinance currently regulates that each residential property .
can have one curb cut, not exceeding 24 feet in width. A resident on Gumtree Street has removed the
curbing and had intended to install a 39-foot curb cut. The Planning Commission will be reviewin'g this
matter on June 2, 2003.
COUNCIL REPORTS
RIEKE
Ethics Committee: Rieke questioned Hosch as to the status of the formation of the Ethics Committee,
Hosch stated that he has not received an applications for interested persons to serve on the Board but
will continue to pursue the formation of the Ethics Committee.
Miscellaneous: Rieke questioned Hosch on the application of Roberts Rules of Order when a motion is
made and a second is not received. Is their an established period of time before the motion is declared
failed. Hosch replied a motion is not seconded, there is no time frame required before declaring the
motion failed, it is a matter of being silent for a reasonable amount of time.
RASSIER - No Report.
WICK
Speed Zones: Wick stated he has some concerns of the speed zones adjacent to Kennedy School and
St. Joseph Lab School. Weyrens recommended Wick meet with the Police Chief to further discuss the
matter.
Softball State Tournament - Parkinq: Wick stated he has concerns with the amount of parking spaces .
that are available for the State Softball Tournament and if additional parking would be allowed
surrounding the property, Wick stated that he would discuss this matter with the Police Chief.
May 15, 2003
Page 11 of 11
· UTSCH
Alcohol Matrix: Utsch questioned the status of the sub committee established to review the Alcohol
Matrix. Weyrens stated that City Attorney Tom Jovanvoich is preparing a draft revised Matrix for the
Committee to begin discussion.
ADMINISTRATOR REPORTS
Parkinq Lot Security Liqhts: Weyrens reported that Baker Electric has four surplus fiberglass light poles
and they are willing to sell them to the City at a discounted rate. In addition to the four light poles a fifth
one is available at no charge as it is slightly damaged. However the damage can be repaired an
insignificant. Baker Electric is requesting $ 2,300 for the five fiberglass poles and light heads. In addition
to the cost of the light poles the City will be responsible for the transportation and installing of such. The
light poles will either be used to replace the lights at City Hall or they can be used for the new Public
Works Facility.
Rieke made amotion to approve the expenditure of $2,300 to purchase five fiberglass security
lights as requested. Additional costs will include transportation and installation. The motion was
seconded by Rassier and passed unanimously.
City Council and Planninq Commission Traininq: Weyrens reported that City Attorney Tom Jovanovich
has volunteered to provide a training session to the City Council and Planning Commission regarding
land use matters and policies and procedures. The training will be at no cost to the City. Weyrens stated
that since the City has new members on both the Council and Planning Commission this would be a good
opportunity and the City should take advantage of such. The Council requested that Weyrens make the
necessary arrangements with Jovanovich for the training session.
· Leaque of MN Cities: Weyrens reported the League of MN Cities has mailed out the Annual Conference
information to the City Council members and questioned if the Council is interested in attending the
Conference. The Conference is being held June 18 - June 20 and is in St. Cloud. The budget includes
funds if all the Members are interested in attending. Rieke stated that he has not received any
information from the League of Minnesota Cities and questioned if the Council should be receiving the bi-
weekly League Publication'. Hosch stated that the Council in 2002 reduced the budget to eliminate the
subscription to the League Publication as it is available on-line.
Utsch made a motion to authorize the expenditure in the amount of $ 1,475 for the City Council
members to attend the League of MN Cities Annual Conference to be held on June 11 and 12 in St.
Cloud. The motion was seconded by Wick and passed unanimously.
Adjourn: Utsch made a motion to adjourn at 9:50 PM; seconded by Hosch and passed
unanimously.
Judy Weyrens
Administrator
·
May 28, 2003
DRAFT
Page 1 of 2
. Pursuant to due call and notice thereof the St. Joseph City Council and Planning Commission met in
special session on Wednesday, May 28,2003 at 7:00 PM in the St. Joseph City Hall.
City Council Members Present: Mayor Larry Hosch. Councilors Gary Utsch, AI Rassier, Ross Rieke,
Dale Wick. Administrator Judy Weyrens.
Planninq Commission Members Present: Chair Gary Utsch. Commissioners S. Kathleen Kalinowski,
Mike Deutz, Bob Loso, Jim Graeve. Absent: Marge Lesnick, Kurt Schneider.
City Representatives Present: City Engineer Joe Bettendorf, Public Works Director Dick Taufen.
Others Present: Rick Packer, Arcon Development
Hosch stated the purpose of the meeting is to review a proposed development south on County Road
121. The development includes the Heim and Bechtold properties. Weyrens presented the following
overview of the project:
· The subject property requested annexation in 2002 and both the City and Township have signed
the annexation agreement. The annexation will become final once the legal descriptions have
been verified and County Road 121 is included in such.
· The developer has been meeting with the City Department Heads to present the proposed
development and discuss on development constraints.
· The lift station which has been constructed on County Road 121 was designed to accommodate
the growth of the Heim and Bechtold property as well as the surrounding properties. In addition
water and sewer are available to be extended to service the same property.
Rick Packer spoke on his own behalf. He stated that he has purchased the Bechtold property and
. anticipates closing on the Heim property shortly. Therefore he will be the fee owner for both parcels.
Packer presented those present with the following information:
· Arcon Development is a large construction / utility company located in the Twin Cities area.
Annually Arcon constructs approximately 700 homes in the metropolitan area. In addition to
developing in the metro area, Arcon is in the process of developing residential neighborhoods in
Rochester, Buffalo, Green Lake and Ramsey.
· The proposed development in St. Joseph contains approximately 600 acres and will involve the
construction of approximately 1000 single family units.
· Once the utilities are installed for the subject property it is anticipated that 100 to 125 homes will
be constructed annually.
· It is anticipated that the project will take 7 to 10 years to be completed.
· Construction is scheduled to begin in the spring of 2004
· The City Council has already approved the AUAR environmental process and it should be
completed sometime late fall.
The following is a summary of questions/comments regarding the proposed development.
· The proposed development contains a large number of cul-de-sacs for two reasons. 1) In some
areas they are designed due to the topography and it is the best use of property, 2) Lots on cul-
de-sacs are desirable to purchase and sell quickly. Packer stated that he has already been
informed by City Staff that the number of cul-de-sacs need to be limited and this matter will be
reviewed during the design stage.
· The areas identified as open space will be a combination of park and common areas. During the
platting process the park areas will be identified.
· The floodplain of the Sauk River has not been identified, but no homes will be constructed below
flood levels. The flood level will be determined during the planning process.
. · The storm water holding areas will be a combination of man-made ponds and natural ponds.
Packer clarified that all storm water will be treated before discharging into a wetland area.
· The type of recreation facilities such as ballfields will be discussed during the planning process
and the Park Board will be consulted before the final plans area submitted for approval.
May 28, 2003
DRAFT
Page 2 of 2
· The City needs to identify the future road corridors and this development can accommodate a
connection to County Road 75. The City will need to determine if 12'h Avenue SE or 88th Avenue ·
is to be extended. Packer acknowledges that he may be required to improve Jade Road or
provide financial assistance for roads that are needed as a direct result of the proposed
development.
· Discussion included a future interchange for Interstate 94 at Jade Road. MNDot is not allowing
any additional interchange construction for a two year period. Packer stated that his experience
with MNDot is they are reducing one access for each additional access they are granting.
· Affordable housing was discussed with Packer responding that he has not determined the market
values of the homes but he will adhere to any agreement the City has provided that all developers
are required to do the same. Packer further stated that he does not believe in artificially
increasing the prices of market value homes to subsidize affordable housing and will use an
alternative when building in St. Joseph.
· Discussion included the need to activate the committee looking at recruiting a high school to
construct a facility in St. Joseph. The committee will research expanding an existing school
district such as 742 and Roccori or starting a new school district.
Bettendorf discussed with those present the need to determine what transportation corridors are to be
preserved to efficiently and effectively move traffic. The Stearns County Highway transportation plan and
St. Cloud Area Planning Organization transportation plan are different for this area and the City needs to
determine how the future will best be served, The Stearns County plan indicates that 88th Avenue is to be
extended to County Road 75 while the APO plan indicates 12'h Avenue as the connector. It was the
consensus of those present to schedule a meeting with the City and St. Joseph Township to discuss the
proposed transportation plans and which plan is the best for the community of St. Joseph.
Adjourn: The meeting was adjourned by consensus at 8:00 PM
·
Judy Weyrens
Adm in istrator
·
CITY OF ST. JOSEPH 06/16/03 10:58 AM
Page 1
Bills Payable
.
:heck # Search Name Comments Amount FUND DEPART OBJ
)32902 STANG, TIM sewer backup $2,653.43 602 49450 220
)32903 A-1 TOILET RENTAL satelite rental, kleinfelter & northland $127.80 490 45203 531
)32904 ALL SPEC SERVICES inspection fee, may $31,832.60 101 42401 311
)32905 BROWNING-FERRIS INDUSTRIES refuse removal-water plant $51.24 602 49490 384
)32905 BROWNING-FERRIS INDUSTRIES refuse removal-parks $161.04 101 45202 384
)32905 BROWNING-FERRIS INDUSTRIES refuse removal-parks $62.22 101 45202 384
)32905 BROWNING-FERRIS INDUSTRIES refuse removal $8,746.50 603 43230 384
)32905 BROWNING-FERRIS INDUSTRIES refuse removal-fire hall $51.24 105 42220 384
)32906 DULLlNGER, THOMAS reimb, water/sewer hookup-jerry baggenstoss $1,620.00 425 43122 530
)32907 HAWKINS WATER TREATMENT GRO tests $109.00 602 49480 312
)32907 HAWKINS WATER TREATMENT GRO tests $29.00 601 49420 312
)32907 HAWKINS WATER TREATMENT GRO tests $29.00 601 49420 312
)32908 J & M OIL CO. tests $27.11 602 49480 312
)32909 K.E.E.P.R.S. INC uniforms-reserve, bromenshankel $18.05 101 42120 102
)32909 K.E.E.P.R.S. INC uniforms-jeff young $86.40 101 42120 171
)32909 K.E.E.P.R.S. INC uniforms-pete jansky $70.95 101 42120 171
)32910 LEAGUE OF MN CITIES INS TRUST work comp premium $8,640.00 101 42120 151
)3291 0 LEAGUE OF MN CITIES INS TRUST work comp premium $3,408.00 105 42210 151
)32910 LEAGUE OF MN CITIES INS TRUST work comp premium $1,345.00 602 49490 151
)32910 LEAGUE OF MN CITIES INS TRUST work comp premium $842.00 101 41430 151
)32910 LEAGUE OF MN CITIES INS TRUST work comp premium $1,298.00 601 49440 151
)32910 LEAGUE OF MN CITIES INS TRUST work comp premium $95.00 603 43230 151
). LEAGUE OF MN CITIES INS TRUST work comp premium $50.00 101 41110 151
~3 10 LEAGUE OF MN CITIES INS TRUST work comp premium $32.00 101 41310 151
LEAGUE OF MN CITIES INS TRUST work comp premium $20.00 - 101 41120 151
)32910 LEAGUE OF MN CITIES INS TRUST work comp premium $1,906.00 101 43120 151
)32910 LEAGUE OF MN CITIES INS TRUST work comp premium $95.00 101 41950 151
J32910 LEAGUE OF MN CITIES INS TRUST work comp premium $2,005.00 101 45202 151
J32910 LEAGUE OF MN CITIES INS TRUST work comp premium $70.00 150 46500 151
)32910 LEAGUE OF MN CITIES INS TRUST work comp premium $95.00 101 45123 151
J32911 LEE'S ACE HARDWARE hose, nozzle, handle, jet, washer, bolts, screws $45.71 602 49480 220
)32911 LEE'S ACE HARDWARE hose nozzle, miracle grow $14.04 490 45203 531
J32911 LEE'S ACE HARDWARE wax, rags, towels, febreze, chamois $54.93 101 42152 220
J32911 LEE'S ACE HARDWARE grass seed, weed & feed, garbage bags, bulbs, $175.45 105 42280 220
J32911 LEE'S ACE HARDWARE stain $15.96 101 41942 220
)32911 LEE'S ACE HARDWARE ariens mower, dethatcher $631.65 490 45202 580
)32911 LEE'S ACE HARDWARE (2) weed whip, cleaner, concrete mixer, paper h $477.38 101 45202 220
)32911 LEE'S ACE HARDWARE tape, clipboard, hoses, adaptor $26.05 601 49440 220
)32911 LEE'S ACE HARDWARE wipers $5.74 101 43120 220
J32912 LEEF BROS floor runners, towels $146.36 101 41942 220
J32912 LEEF BROS clothing service-may $36.77 602 49490 171
J32912 LEEF BROS clothing service-may $36.77 601 49440 171
032912 LEEF BROS clothing service-may $36.77 101 43120 171
032912 LEEF BROS clothing service-may $36.77 101 45202 171
032913 MINNESOTA CRIME PREVENTION dues,2003 $30.00 101 42120 433
032914 MUNICIPAL DEVELOPMENT CORP eda services, may $1,859.55 150 46500 300
032915 NORTHLAND SECURITIES, INC agent fees, 2003 maint facility $417.92 329 47100 620
032916 PRINCIPAL LIFE medical insurance, june $10,884.62 101
032917 QWEST-TELEPHONE install phone line-CR 121 Lift Station $252.68 425 43122 530
032918 R. L. LARSON EXCAVATING, INC void check -$79,212.93 425 43120 530
032918 R. L. LARSON EXCAVATING, INC payment #5, 2002 street project $79,212.93 425 43120 530
032919 REED CONSTRUCTION DATA ad for bids-northland 7 $132.86 428 43120 530
032919 REED CONSTRUCTION DATA ad for bids-northland 7 $132.86 428 43120 530
.~ SHINGOBEE BUILDERS, INC payment #2, maintenance facility $83,421.00 429 43120 520
ST. JOE TOUCHLESS CAR WASH car wash $4.26 101 42152 220
032922 ST. JOSEPH NEWS LEADER legals-ord, building code $52.73 101 41130 340
032922 ST. JOSEPH NEWS LEADER legals-ord, subdivision, platting of land $44.40 101 41130 340
032923 STANTON GROUP administration $3.70 602 49490 137
032923 STANTON GROUP administration $22.22 101 41430 137
CITY OF ST. JOSEPH 06/16/03 10:58 AM
Page 2
Bills Payable
.
Check # Search Name Comments Amount FUND DEPART OBJ
032923 STANTON GROUP administration 811.11 101 41530 137
032923 STANTON GROUP administration 833.35 101 42120 137
032923 STANTON GROUP reimb-flex med $9.24 101
032923 STANTON GROUP administration $11.11 101 45202 137
032923 STANTON GROUP administration $14.81 601 49440 137
032923 STANTON GROUP administration $3.70 603 43230 137
032924 TIREMAXX SERVICE CENTERS rotate, mount, balance tires $22.00 101 42152 220
032924 TIREMAXX SERVICE CENTERS wiper blade assembly $25.90 101 42152 220
032925 UNUM LIFE INSURANCE disability insurance-july $415.25 101
032926 US LINK telephone $281.59 101 42151 321
032926 US LINK telephone $42,99 602 49490 321
032926 US LINK telephone $46.85 602 49473 321
032926 US LINK telephone $45.80 602 49490 321
032926 US LINK telephone $119.76 101 41430 321
032926 US LINK telephone $135.26 101 41430 321
032926 US LINK telephone 872.54 602 49470 321
032926 US LINK telephone $45.80 101 41941 321
032926 US LINK telephone 846,54 601 49440 321
032926 US LINK telephone 891.70 105 42250 321
032926 US LINK telephone $45.80 101 41946 321
032926 US LINK telephone 872.53 602 49471 321
032926 US LINK telephone 588.79 101 45201 321
032926 US LINK telephone 573.81 150 46500 321 .
032927 VOSS SIGNS no parking police signs 5108.90 101 42120 210
032928 WERNER ELECTRIC SUPPLY plug, grd conn, phil 5106,34 105 42220 220
032929 STEARNS COUNTY RECORDER developers agreement northland V 520,00 424 43120 530
032930 AUTO VALUE PARTS STORES - WEST tube grease, sea foam 5233,62 101 43120 220
032931 BILL WASNER'S SALES & SERVICE march, april, may trailer rent 5100.00 101 43120 410
032931 BILL WASNER'S SALES & SERVICE march, april, may trailer rent 5100,00 602 49490 410
032931 BILL WASNER'S SALES & SERVICE march, april, may trailer rent 5100,00 601 49440 410
032932 BRETH, TOM reimb water hookup-blue star plumbing $224.00 425 43122 530
032933 CASEY'S GENERAL STORE safety training supplies 515.96 101 43120 212
032934 CELLULAR 2000 cell phone 5101.63 101 42151 321
032934 CELLULAR 2000 cell phone 525.40 602 49490 321
032934 CELLULAR 2000 cell phone 525.40 101 45202 321
032934 CELLULAR 2000 cell phone 525.40 101 43120 321
032934 CELLULAR 2000 cell phone $25.40 101 41430 321
032935 CENTRAL MCGOWAN medical oxygen refill $26.50 105 42220 210
032936 CITY OF ST. CLOUD sewer rental charges, may 510,690.61 602 49480 419
032937 COMMISSIONER OF REVENUE state withhold 6/11 holiday pay 5255,38 101
032937 COMMISSIONER OF REVENUE state withhold 6/11 pay 51,190.76 101
032937 COMMISSIONER OF REVENUE state withhold 6/11 cc pay $49.76 101
032938 EFTPS fica withhold 6/11 pay 52,888.46 101
032938 EFTPS federal withhold 6/11 holiday pay 8565.20 101
032938 EFTPS fica withhold 6/11 holiday pay $183.20 101
032938 EFTPS federal withhold 6/11 cc pay 572.19 101
032938 EFTPS federal withhold 6/11 pay 52,867.33 101
032938 EFTPS fica withhold 6/11 cc pay 5394.66 101
032939 EXHAUST PROS repair exhaust, #20 pickup $105.90 601 49440 220
032940 FARM PLAN front wheel yoke assembly $95,24 101 45202 220
032941 GRANITE ELECTRONICS new squad car build $1,655.40 101 42152 414
032942 GRANITE WATER WORKS 12",15" gate valve box $111.36 601 49430 220
032943 HENRY & ASSOCIATES read meter, wire, connection 5679.62 601 49430 210
032944 ING LIFE INS & ANNUITY COMPANY deferred comp 6/11 pay $50.00 101 .
032945 J & M OIL CO. #2 dyed fuel 8358.79 101 45202 220
032946 J, p, COOKE COMPANY dog tag licenses 535,74 101 42700 210
032947 K.E,E,P.R.S, INC light bar $830.95 101 42152 414
032947 K.E.E,P,R.S. INC littlelite $11.95 101 42152 220
032948 LEMKE, KAY 2002 street imp-replace sidewalk 563,00 425 43120 530
CITY OF ST. JOSEPH 06/16/03 1 0:58 AM
Page 3
Bills Payable
.
:;heck # Search Name Comments Amount FUND DEPART OBJ
)32949 MARTIN MARIETTA AGGREGATES class 2, 2 loads $87.12 101 43120 220
)32950 MINNESOTA CHILD SUPPORT CENTE pay period 5/23/03 - 6/5/03 $65.62 101
)32951 MINNESOTA TRAVEL MANAGEMENT vehicle lease-4182 $367.04 101 42152 414
)32951 MINNESOTA TRAVEL MANAGEMENT vehicle lease-3893 $367.04 101 42152 414
)32951 MINNESOTA TRAVEL MANAGEMENT gas-4182 $276.25 101 42152 414
)32951 MINNESOTA TRAVEL MANAGEMENT gas-3893 $580.04 101 42152 414
)32951 MINNESOTA TRAVEL MANAGEMENT vehicle lease-4448 $780.27 101 42152 414
)32952 ONE CALL CONCEPTS, INC notification-may $150.35 602 49490 319
)32952 ONE CALL CONCEPTS, INC notification-may $150.35 601 49440 319
)32953 PERA retirement 6/11 holiday pay $979.18 101
)32953 PERA retirement 6/11 pay $3,421.33 101
)32954 PERA - CC retirement 6/11 cc pay $146.00 101
)32955 PURCHASE POWER postage $25.00 601 49420 322
)32955 PURCHASE POWER postage $65.00 101 42120 322
)32955 PURCHASE POWER postage $410.00 101 41430 322
)32956 R. L. LARSON EXCAVATING, INC sewer backup-stang -$2,653.43 602 49450 220
)32956 R. L. LARSON EXCAVATING, INC sewer backup-rakotz -$6,147.70 602 49450 220
)32956 R. L. LARSON EXCAVATING, INC payment #5, 2002 street project $79,212.93 425 43120 530
)32957 RAJKOWSKI HANSMEIER L TD legal-eminient domain $351.50 101 41610 304
)32957 RAJKOWSKI HANSMEIER L TD legal-criminal $2,100.00 101 42120 304
)32957 RAJKOWSKI HANSMEIER LTD legal-CR 121 $20.00 425 43122 530
)32957 RAJKOWSKI HANSMEIER L TD legal-general $2,031.00 101 41610 304
). RAJKOWSKI HANSMEIER L TD legal-ordinance $647.00 101 41130 304
~32 57 RAJKOWSKI HANSMEIER L TD legal-maint facility land $28.50 429 43120 510
RAJKOWSKI HANSMEIER L TD legal-maint facility $19.00 429 43120 520
)32957 RAJKOWSKI HANSMEIER L TD legal-northland 7 $114.00 428 43120 530
)32958 STANTON GROUP reimb-flex med $215.29 101
)32959 STREICHER'S 9mm, .40 S&W practice ammmun $494.63 101 42120 210
)32960 SUPER AMERICA gas $121.27 601 49440 210
)32960 SUPER AMERICA gas $121.27 602 49490 210
)32960 SUPER AMERICA gas $209.40 105 42220 210
)32960 SUPER AMERICA gas $121.27 101 43120 210
)32960 SUPER AMERICA gas $121.27 101 45202 210
)32961 TRAUT WELLS sprinkler head, park $143.62 101 45202 220
)32962 VOSS SIGNS handicapped parking signs $23.60 101 42120 210
)32963 XCEL ENERGY utilities $29.30 101 45201 381
)32963 XCEL ENERGY utilities $203.61 601 49435 381
)32963 XCELENERGY utilities $18.31 101 42610 386
)32963 XCEL ENERGY utilities $1,717.75 101 43160 386
)32963 XCEL ENERGY utilities $93.29 101 45202 381
)32963 XCEL ENERGY utilities $22.39 101 45123 381
)32963 XCEL ENERGY utilities $213.08 101 41941 381
)32963 XCEL ENERGY utilities $117.76 101 41941 383
)32963 XCELENERGY utilities $536.06 101 41942 381
)32963 XCEL ENERGY utilities $128.15 101 41942 383
)32963 XCEL ENERGY utilities $43.94 101 43120 381
)32963 XCEL ENERGY utilities $50.63 101 45201 383
)32963 XCEL ENERGY utilities $38.87 101 41946 381
)32963 XCEL ENERGY utilities $6.28 101 42500 326
)32963 XCEL ENERGY utilities $39.25 601 49420 383
)32963 XCEL ENERGY utilities $248.59 601 49420 381
)32963 XCEL ENERGY utilities $755.42 601 49410 381
)32963 XCEL ENERGY utilities $41.66 601 49410 383
. XCEL ENERGY utilities $243.05 602 49480 381
XCEL ENERGY utilities $70.42 602 49480 383
)32963 XCEL ENERGY utilities $62.78 602 49470 381
)32963 XCELENERGY utilities $20.09 602 49471 383
)32963 XCELENERGY utilities $293.21 105 42280 381
)32963 XCELENERGY utilities $129.63 105 42280 383
CITY OF ST. JOSEPH 06/16/03 10:58 AM
Page 4
Bills Payable
.
Check # Search Name Comments Amount FUND DEPART OBJ
032963 XCELENERGY utilities 575.94 101 43120 383
032964 ZEE MEDICAL SERVICE first aid cabinet supplies 549.91 101 45201 210
5281,140,39
.
.
. I Attachment: ~or No I
REQUEST FOR COUNCIL ACTION
CONSENT AGENDA ITEM 3 (c)
DATE: June 19.2003
Administration
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Intoxicating Liquor Licenses 2003-2004
PREVIOUS ACTION
Approval of all applications pending receipt of required certificates of insurance and payment of fees.
.
RECOMMENDED BOARD ACTION
Approval of applications for licenses as attached.
FISCAL IMPACT
None.
COMMENTSIRECOMMENDATIONS
.
2003- 2004 LIQUOR LICENSE APPLICATIONS ·
INTOXICATING LICENSES
EFFECTIVE 07-01-03 TO 06-31-04
Off- On- Sunday Wine Club
NAME Sale Sale
Nickels Entertainment, inc.
The Liqhthouse, 213 20TH Ave SE X X
Loso's Inc. X X X
Loso;s Main Street Pub, 21 Minnesota St W
P & L of St. Joseph, Inc. X X X
La Plaveìte, 16 Colleae Ave N
EI Paso Club & Lanes, Inc. X X X
EI Paso Club & Lanes, 200 - 2nd Ave NW
BIP, Inc. X X X
Sal's Bar & Grill, 109 Minnesota St W
St. Joe Amoco Liquor, Inc. X
St. Joe Amoco Liquor, 21 Birch St W
Hollander's of St. Joseph, Inc. X
St. Joseph Liquor Shoppe, 225 Cedar St E
American Legion Post 328 X X
John Kuebelbeck Post 328, 101 Minnesota St W
College of St. Benedict X
V.P, Business Office, 37 Colleqe Ave S
Bo Diddley's, Inc. X
Bo Diddley's, 19 Colleae Ave N
·
·
· I Attachment: Yes or No I
REQUEST FOR COUNCIL ACTION
Consent 3( d)
DATE: June 19,2003
Administration
ORlGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Development Agreement - Requested Action: Authorize the Mayor and Administrator to execute a
Development Agreement between the City of St. Joseph and North Central Truck Accessories.
PREVIOUS ACTION
This matter has been reviewed by the EDA to verify compliance with the Buettner Business Park
Covenants and it was the recommendation of the EDA to recommend the City Council and Planning
· Commission approve the development plan of North Central Truck Accessories.
The Planning Commission on June 2, 2003 reviewed the development plan for compliance with the St.
Joseph Code of Ordinances and determined the plan was consistent with such and recommended the
Council authorize execution of the Developers Agreement as enclosed.
RECOMMENDED BOARD ACTION
Authorize the Mayor and Administrator to execute the Developer Agreement with the following
contingencies in the agreement:
· Final Grading plan must be approved by the City Engineer prior to issuance of a building permit.
· 20 parking spaces must be provided
· Areas not designated for parking must be seeded/sodded and maintained in accordance with St.
Joseph Code of Ordinances.
· Landscaping plan submitted with the application must be installed and a deposit or letter of credit
must be provided for assurance.
· All HV AC equipment and the refuse container must be screened
· The future monument sign is not included in the site plan approval and a separate building permit
must be issued. The applicant does not need to appear before the Planning Commission provided
the sign does not exceed the maximum signage allowed in an Industrial Zoning District.
FISCAL IMP ACT
· COMMENTS/RECOMMENDATIONS
.
CITY OF ST. JOSEPH
DEVELOPER AGREEMENT
THIS AGREEMENT, made and entered into this 19th day of June, 2003, by and between North Central
Truck Accessories, Timothy Ross, hereinafter called "Developer", and the City of St. Joseph, Minnesota, a .
municipal corporation, hereinafter called the "City".
WIT N E SSE T H:
WHEREAS, the Developer is the owner of certain real property located within the City limits which is legally
described as Lot 3 Block 1 Buettner Business Park 3, according to the plat thereof on file with the Steams
County, Minnesota Recorder (the "Property"); and
VlHEREAS, the Developer has submitted to the City for approval the plans and drawings listed on Exhibit A
attached hereto ("Development Plan"), which describes the construction project and related facilities
("Project") the Developer proposes to construct on the Property; and
VlHEREAS, the City's Code of Ordinances allO\vs the City to require a Development Agreement to provide
for inspection and review during the construction of the Project;
NOW, THEREFORE, in consideration of the mutual covenants expressed herein, IT IS HEREBY AGREED
AS FOLLOWS:
1.0 REQUEST FOR AND CONDITIONS OF DEVELOPMENT PLAN APPROVAL
1.1 Request for Development Plan Approval. The Developer has asked the City to grant final
approval of the Development Plan for the Project to be constructed on the Property. .
· 1.2 Conditions of Development Plan approval. The City, after requisite notice and hearing, has
granted final approval of the Development Plan subject to the tenns and conditions of this Agreement.
1.3 Scope of Agreement. This Agreement, and the tenus and conditions hereof, apply only to the
Project. This Agreement does not obligate Developer to construct the Project, but Developer must comply
with the Agreement if it goes forward with the Project. If Developer elects or is unable to go forward with the
Project, or chooses not to rebuild the Project after a fire or casualty, it may propose to the City a new project
or development for the Property, subject to the regulations then in effect for development approvals, and the
Agreement shall not apply in any manner to such new proposal.
2.0 RIGHT TO PROCEED
The Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water
lines, streets, utilities, public or private improvements, or any buildings, until all the following conditions have
been satisfied: (1) this Agreement has been fully executed by both parties and filed with the City
Administrator; (2) the escrow required in section 3.12 to secure perfonnance of the Developer's landscaping
and playground equipment obligations has been received by the City; (3) the City has issued a letter that all
conditions have been satisfied and that the Developer may proceed, which letter will not be umeasonably
withheld or delayed.
3.0 DEVELOPER CONSTRUCTED IMPROVEMENTS
· 3.1 DEVELOPMENT PLAN COMPLIANCE: All buildings and accessory structures shall be
sited and constructed on the Property as shown on the Final Site Conditions Plan A prepared
by Outsource Management (referred to in Exhibit A), subject to the provisions of this
agreement. Any deviations from the Final Site Conditions Plan A shall require prior approval
by the City Planning Commission.
3.2 U}ITTSAPPROVED: N/A
3.3 BUILDING CODE COMPLIANCE. All buildings and accessory structures shall be
constructed in accordance with the Minnesota State Building Code as adopted and modified
by the St. Joseph City Code.
3.4 SITE PREPARATION: The Developer shall comply with any erosion control method
ordered by the City for the prevention of damage to adjacent property and the control of
surface water runoff. As the development progresses, the City may impose additional
erosion control requirements if in the opinion of the City Engineer such requirements are
necessary.
3.5 BUILDING ELEVATION: The proposed building(s) will not exceed the building elevations
shown on the Development Plan.
·
3.6 BUILDING EXTERIOR: The building exterior shall consist of pre-cast tilt-up masonry. .
Any changes in the exterior materials shall require prior approval by the City Planning
Commission.
3.7 INGRESSÆGRESS: Vehicular access to the Property shall be constructed as shown on the
Final Site Conditions Plan A, using 15th Avenue NE, referred to in Exhibit A.
3.8 SIGN AGE: Monument sign detail was not provided. A separate permit will be required for
the construction of the sign and the dimensions cannot exceed the maximum allowed in an
Industrial Area.
3.9 LIGHTING: Wall packs will be installed at the loading dock, southeast comer and above
the entrance to the office area. Minimal pole lighting will be provided in the parking area.
3.10 OFF STREET PARKING AATD LOADING: The Developer shall provide at least 20 off
street parking spaces, including 2 handicapped spaces and loading area(s), as shown on the
Development Plan, The parking lot shall be constructed with a hard surface consisting of
asphalt or a similar surface material approved by the City Engineer.
3.11 GRADING/DRAINAGE: Final grading plans must be approved by the City Engineer before
the issuance of a building permit.
3.12 LANDS CAPING/FENCING/S CREENING: As directed by the landscape design, the .
Property will have a minimum of 18 trees (seven foot potted trees) and 30 - 2gallon shrubs.
The vegetation shall be planted as shown on the landscape design. All lawn sodding and
other landscaping shall be substantially complete by the "Completion Date" (See Sec. 3.20).
Developer shall post $2,500 in escrow with the City to ensure compliance with the landscape
design requirements under this Section The escrowed funds shall be released to Developer
when the landscaping have been installed. The HV AC equipment, dumpsters and off-street
parking shall be screened from view as shown on the Development Plan. The City may
inspect the Project to ensure that all required vegetation, fencing and screening are installed.
3.13 FIRE HYDRANT/FIRE LAATE: As shown on the Development Plan.
3.14 UTILITY PLAN: As shown on the Development Plan.
3.15 ADDITIONAL IMPROVEMENTS: Concrete aprons must be installed at 15th Avenue NE
and the areas not paved or used for loading must be seeded/sodded or maintained.
3.16 NPDES/CITY OF ST. JOSEPH SWPPP:
3.17 FIRE/SAFETY REQUIREMENTS: Project must be constructed to comply with City Code
and statutory requirements.
.
· 3.18 REQUIREMENTS FOR BUILDING PERMIT: No building permit shall be issued for,this
Property until the Developer has signed and returned this Development Agreement, obtained
any necessary easements and provided the City with a copy of the easement documents, and
submitted any additional information as directed by the City Engineer.
3.19 REQUIREMENTS FOR CERTIFICATE OF OCCUPANCY: Per State and City building
codes.
3.20 CONSTRUCTION SCHEDULE: The Developer shall apply for a building permit within
one year of the execution ofthis agreement. Failure to apply within the one year period, shall
render this agreement null and void. The improvements shall be substantially completed by
the first (1 st) anniversary of the date the building permit for the Project has been issued to
Developer, and no later than the second anniversary of the execution of this agreement,
subject to reasonable extension for delays due to force majuere causes and material supply
shortages beyond the control of Developer (the "Completion Date").
4.0 GENERAL TERMS AND CONDITIONS
4.1 Title. The Developer hereby warrants and represents to the City, that Developer's interest in
the Development is fee owner.
· 4.2 Binding Effect on Parties and Successors. The terms and provisions of this Agreement shall
be binding upon and accrue to the benefit ofthe heirs, representatives, successors and assigns
of the parties hereto and shall be binding upon all future owner.s of all or any part of the
Development and shall be deemed cOvenants running with the land. Reference herein to
Developer, ifthere be more than one, shall mean each and all of them. This Agreement, at
the option of the City, shall be placed on record so as to give notice hereof to subsequent
purchasers and encumbrances of all or any part of the Property and/or Project and all
recording fees shall be paid by the Developer. If the Property and Project are sold or
conveyed to a third party, and the third party, in a writing satisfactory to the City, takes an
assignment of, and agrees to assume the obligations ofthe Developer under, this Agreement,
the prior owner/transferor will, from and after the effective date of the assignment and
assumption, be released from any further obligations under this Agreement; provided
hOwever, that in no event will be released from its obligations under
this Agreement prior to the City's issuance of a certificate of occupancy for the Project.
4.3 Notice. Any notices permitted or required to be given or made pursuant to this Agreement
shall be delivered personally or mailed by United States mail to the addresses set forth in this
paragraph, by certified or registered mail. Such notices, demand or payment shall be deemed
timely given or made when delivered personally or deposited in the United States mail in
accordance with the above. Addresses of the parties hereto are as follows:
·
If to the City at: City Clerk! Administrator .
City of St. Joseph, P.O. Box 668,
St. Joseph, MN 56374
If to the Developer at: North Central Truck Accessories
Tim Ross
2627 Clearwater Road
St. Cloud MN 56301
4.4 Incorporation of Documents by Reference. All of the Development Plan documents
identified in attached Exhibit A are incorporated by reference in this Agreement.
4.5 License to Enter Land. The Developer hereby grants the City, its agents, employees, officers
and contractors a license to enter the Property to perfonn inspections deemed appropriate by
the City during the development of the Property.
4.6 Certificate of Compliance. This Agreement shall remain in effect until such time as
Developer shall have fully performed all of its duties and obligations under this Agreement.
Upon the written request of the Developer and upon the adoption of a resolution by the City
Council finding that the Developer has fully complied with all the terms of this Agreement
and finding that the Developer has completed perfoID1ance of all Developer's duties
mandated by this Agreement, the City shall issue to the Developer on behalf of the City an .
appropriate certificate of compliance. The Certificate of Compliance shall be in recordable
form and shall constitute prima facie evidence that the Developer has performed its duties
and obligations under this Agreement.
4.7 Assignment. At any time before a Certificate of Compliance has been issued, this Agreement
may not be assigned by Developer except upon obtaining the express written consent of the
City.
4.8 Integration. This Agreement contains all ofthe understandings and agreements between the
parties. This Agreement may not be amended, changed, or modified without the express,
written consent of the parties hereto.
4.9 Execution in Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute one and the same instrument.
4.10 Governed by Minnesota Law. This Agreement shall be interpreted under the laws of the
State of Minnesota.
4.11 Representation. Rajkowski Hansmeier Ltd. represents the City with regard to this
Agreement. Developer is hereby advised to seek, and has consulted, an independent legal
advisor prior to execution of this Agreement.
.
· 4.12 Additional Terms. The following additional terms are being made a part of this
Development Agreement to continue in force and effect as though they were dedications of
the Development Plan, unless according to their terms are intended to terminate earlier: Not
Applicable.
5.0 DEFAULT AND REMEDIES
5.1 Default. Failure by the Developer to observe and perform any covenant, condition, or
obligation contained in this Agreement shall be considered a default by the Developer under
the Agreement.
5.2 Right to Cure. The City shall give the Developer written notice of any default under this
Agreement. The Developer shall have 10 days in which to cure the· default (or in which to
commence good faith efforts to cure ifthe default is one which cannot reasonably be cured in
10 days).
5.3 Remedies. If an event of default is not cured by the Developer within the applicable cure
period, the City may do any, all or any combination of the following:
(a) halt all further approvals regarding improvements or issuance of building permits or
occupancy permits relating to the Development Property;
· (b) seek injunctive relief;
(c) take any other action at law or in equity which may be available to the City.
Effective as of the day and year first written above.
CITY:
ATTEST CITY OF ST. JOSEPH
By By
City Clerk Mayor
DEVELOPER:
By
·
STATE OF MINNESOTA ) .
)ss
COUNTY OF STEARNS )
On this _ day of May, 2003, before me, a notary public within and for said County, personally
appeared and , to me personally known, who,
being each by me duly sworn did say that they are respectively the Mayor and the City Clerk of the City ofS1.
Joseph, Minnesota, the municipal corporation named in the foregoing instrument, that said instrument was
signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk
acknowledged said instrument to be the free act and deed of said corporation.
Notary Public
STATE OF MINNESOTA )
)ss
COUNTY OF STEARNS )
On this _ day of May, 2003, before me, a notary public within and for said County, personally
appeared , the Developer named in the foregoing instrument, and that said
instrument was signed on behalf of said company by authority of its Board of Governors and said President
acknowledged said instrument to be the free act and deed of said corporation.
Notary Public .
THIS INSTRUMENT WAS DRAFTED BY:
Thomas G. Jovanovich - 5284X
Susan M. Dege - 0290385
Rajkowski Hansmeier Ltd.
11 Seventh A venue North
P.O. Box 1433
S1. Cloud, Minnesota 56302
Telephone: (320) 251-1055
.
Chronology of Northwest Truck Accessories
Page 1 of 1
.
Development Site Plan Approval- Northwest Truck Accessories: Weyrens reported that this
property is located in the St. Joseph Business Park, the EDA must review the plan as it relates to
the covenants. Based on the submitted plan, the EDA is recommending the Planning
Commission approve the site plan for Northwest Truck Accessories as the plan satisfies all the
requirements of the covenants.
Weyrens also reported that during the review process, the City staff and consultants have
discussed at great length, the drainage requirements. Before completing a development review,
we have been requesting that the final drainage plans be prepared. However, the developers
have requested that the final drainage plans be submitted after approval of the site plan. If the
site plan is not accepted, then a considerable amount of money is spent on engineering that is
not needed. Joe Bettendorf is comfortable with a preliminary drainage plant using arrows and
contours and then requiring a final plat before a building permit is issued. This seems like a
reasonable request so a requirement of all Development Agreements will be a contingency that
the final drainage plans must be approved by the City Engineer.
The recommendation for the Planning Commission is to approve the site plan and authorize
execution of a Developers Agreement with the contingency that a building permit cannot be
issued until final drainage plans have been approved by the City Engineer.
Weyrens stated she had noticed that the parking was located in the front-yard setback and have
. since submitted a new plan.
Jerry Het/wer of Het/wer Real Estate, approached the Planning Commission reporting the three
lots that run from east to west on Elm Street consists of 3.0, 3.0, and 4.0 acres. North Central
Truck Accessories will be constructing their facility on the 4.0 acre lot. -
Dean Wick of Outsource Management, approached the Planning Commission stating he had
been requested to move the parking from the east setback line and also reported the parking
stalls are 9-feet by 22-feet which has shifted the building as far to the west as they could in
reference to a future 44-foot building expansion. Wick reported the following:
· He is aware of the aprons for the loading dock on the west and south of the building.
· They have separated the truck traffic from car traffic as much as possible.
· The future monument sign is not in the property right of way, it will be located in the
setback area.
· The areas other than paved or Class II will consist of seed.
· The retention pond is sized according to City standards.
· The HVAC unit will be screened in.
· The garbage refuse will be located on the northeast side at an angle.
The lighting plan is very minimal, they intend to place a wall pack at the loading dock; one wall
pack on the southeast corner, above the entrance to the office; and also 1-2 wall packs on the
east side above the other entrance to the office and overhead door. Utsch stated the lighting
needs to cover the parking lot. They are contemplating on installing some small whole-style lights
at the front of the east side of the parking lot that would be three-feet in height.
S. Kalinowski made a motion to approve the Development Site Plan for Northwest Truck
Accessories and authorized execution of the Developers Agreement contingent upon the
. City Engineer's approval. The motion was seconded by Loso and passed unanimously by
those present.
i
Determination: INCOMPLETE I
Project: North Central Truck Accessories -&- COMPLETE ;
- I
Developer: Tim Ross I
Site Plan submitted: May 6, 2003 ¡
I
Date Reviewed: May 17,2003 I
Page 1 of 3 .
City of St. Joseph
I
;
Required Material Submission ¡
Development Plan Applications I
I
Completed applicalions for Development Plans and required fees shall be submitted the City of St. Joseph Zoning Administrator at least 10 days prior to the
i
proposed date of consideration by the City. The ten days allows the City to review the application and forward the application to other entities for review when i
I
required, Only completed applications will be accepted. It is the applicant's responsibility to submit required materials, If an application is determined to be ,
i
incomplete, notification, which indicates which portion of the application is incomplete, will be mailed to Ihe applicant within 10 days following submission of the
application,
REQUIRED MATERIALS - The applicant shall provide the following:
Requirements Complete Comments
1 Is the proposed use a permitted use ~ NO 52,33 SubcL 2 (t) Warehousing of non explosive material/equipment
2 Lot Area - Minimum Requirement (1 acre) YES NO The proposed building site contains 4 acres exceeding the minimum
3 Setback Requirements
a) Front Yard - 30 feet from the lotline YES~ lfflJD. This site pian contains two front yard setbacks, Elm Street and 151"
The front yard cannot be used for parking Avenue, 15th Avenue - 36,5'; Elm Street 199.4'
The parking is located in the front yard and must either be moved or
the applicant must with move parking or apply for a variance,
b) Side Yard - 25 feet from the lot line and must be ~~~ NO Plan indicates 25' .
landscaped if abuts any roadway.
c) . Rear Yard - 20 feet ¡,c'?{¡ES NO - Plan indicates 64'
4 Height Requirements - Maximum height 55 feet m, NO Plan indicates 24'
5 Site Coverage - No struclure may cover> 50% f~YËS. NO The proposed building is 30,000 square feet with a totallo! size of
174,240 square feet. The building covers 18% of the lot. If the total
impervious surfaces are used, 38% of the lot is covered,
6 Parking' Lots - paving stones, concrete, bituminous ~~ NO The plan indicates the parking area will be paved with a light duty
Industrial areas may have class II if approved by PC pavement consisting of 1 y.' to 2' pavement. The parking will be
required to be stripped.
7 Loading Docks - Loading docks must be 10' x 50 YES NO The loading illustrated on the plan includes an area 40' wide by 44 .
long and contains two doors. The width is sufficient, but the length
will need to be expand by six feet.
8 Exterior Requirements - E.@ NO Pre-cast tili-up masonry material which meets the requirements
9 Statement of Development - The development plan
must include a statement concerning the specific nature A completed application was submitted .
of the use to which the property is 10 be put and include YES NO
certification that the proposed use shall comply with all
regulations, ordinances or special provisions that apply,
I
oject: North Central Truck Accessories Determination: ~ COMPLETE - INCOMPLETE
~veloper: Tim Ross
:e Plan submitted: May 6, 2003
te Reviewed: May 17, 2003
9.3
Landscape Plan III NO The plan indicates trees along both street frontages and small bushes
around the front of the building.
Screening of HVAC YES NO Not indicated on the plan
lighting YES NO Not submitted
Curb Cut III NO Illustrated around perimeter on 15th and Elm Streets
Landscaping - A unified landscaping plan must be .. NO See above notes
<
submitted
Development Plan
) Building Location on the lot drawn to size .-- NO
--.-&$'%>
) Building elevations; front, rear, side .- NO
.. The proposed material is tip-up concrete with a buff colored vertical
) Building Exterior material and color NO rib exterior.
- The property will be accessed from 15th Avenue NE
) Locations of ingresslegress NO
- The dumpster is located in the front right corner and will be screened
)empster/solid waste areas screened ih - ::~-~ NO appropriately.
~ The only signage will be the wall sign as indicated on the plan and is
) Sign Location and dimensions NO 48 square feet, within the requirements. A future sign is indicated-on
the plan. The sign will need to be moveiJ back as it is currently in the
. ROW. The second sign can be included in the original approval
provided it does not exceed the square footage,
!) Lighting Standard and hood detail YES ..
I) Parking and loading areas defined .. NO
i) Drainage by the use of arrows and/or contours R~ NO
Not illustrated on the provided plan
j) Screening of HVAC Equipment YES NO
~) Landscaping material including the location, type, size .. NO
§1 ..~.~
Will be completed with the final utility and drainage plans
I) Fire hydrant and fire lane locations YES NO
Will be completed with the final utility and drainage plans
1) Utility Locations YES NO
None illustrated
1) Fencing/screening/accessory buildings identified YES NO
Will be completed with the final utility and drainage plans
)) NPDES Permitting requirements fulfilled YES NO
1) Compliance with state and federal guidelines including, .. NO
fi--~ I
but not limited to glare, smoke, dust, odors, and noise.
.. A deposit of $ 500 was received for the review process
q) Required fee NO !
i
l.ignage - Business sign cannot exceed 100 square feet As stated above the proposed future sign must be moved back so it is
er face or an aggregate total of 200 square feet if not in the ROWand cannot exceed 100 square feet.
double faced. YES NO
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Project: North Central Truck Accessories Determination: ~ COMPLETE _INCOMPLETE I
. Developer: Tim Ross I
Site Plan submitted: May 6, 2003 I
Date Reviewed: May 17, 2003 I
Page 3 of 3 . .
17 Parking - ManufacturinQ. fabricatina or processinQ of a The new business will employee 23 employees. Therefore based on \
product or material. warehouse. storaoe. handlinq or the requirements 20 parking spaces must be provided, (23/2 = 12 I
bulk Qoods. post offices, At least eight (8) spaces, plus ~~ plus 8 = 20) !
one (1) space for each two (2) employees on each shift ~ NO !
. based on maximum planned employment or at a I
minimum one (1) space for each five hundred (500) !
square feet of floor area, \
.
.
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APR-16-2003 'WED 12:30 PM CITY OF ST JOSEPH . FAX NO. 3203630342 P. 02/04 I
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. APPLICAilON FOR PLANNING CONSIDERATION'
CITY OF ST. JOSEPH I
25 CoHege Avenue NW
P. O. Box 668
St. Joseph, MN56374
(320)363-7201 or Fax (320)363..0342
I
STATe OF MINNeSOTA)
)ss
COUNTY QF STeARNS)
NAME: . North ceni:ral Truck Accessories, IPìfcmE: (320) 257-1233
ADDRESS: 2627 Clearw~ter Road, st. Cloud, Mn 56301
//We, the undersigned. hereby make th9 fOllowing applicalion to the CiIy Council and Planning Commisslonef the CitY of SL Joseph, Steams County,
Minnesota. (AppliCants have th& responsibility of ahecking all applicable Ordinances pertaining tD their application and complying with aIJ ordinance
requirements):
1. Application is hereby made for. (Applicant must check any/all approprjateitems)
_ Rezoning _ Zoning Ordinanca Amendment _ Home Occupation Permit
. _ Surface Water Management PJan (Grading Permit) _ PUD _ Building Mover's Permit
_ Building Moving -:- Owner's Permit .Äevelopment-Plan Approval --X- Other. please specify; prelim Plat
Drainage Plan Final Plat I
. . , _ Site plan I
2. Legal description of land to be affacted,bY application, inctudin~ acreage or s~uare footage of land involved, and. street
address, if any: Lot Three ( 3 ), Bloc One ( ), Buettner -Bus~n:ess Park Thr~'
Elm þT-Te¡:>.t- int-¡:>.r!=;e~t!": 15th Avenue N.E. 4.0 Ac:l:es ~
3. Present zoning of the above described property is: L-TLight Industrial District I
\
4. Name, address and phone number of the present owner of-the abov~ described land: I
Leo and G]C'r;;:, RllPt-t-npT'. 5855Riqgewoo~ Road, st~ Cloud 56303.
if.. 5 Péf~rl\:%~s, corporations or other than applicant and present owner who mayor will be interested in the above described
land or proposed improvements within one year after issuanceDf permit applied for, if granted, are:
N/'A.
6, Attachèd to this application and made a part thereof are additional matèrial submission data roquirements, as
indicated.
Applicant Signature: May 6,2003 \
Owner Signature: Mav 6.2003
A TË SUEiMITTED; DATe COMPLETE; DATE OF PUBUC HEARING PUBUCATION PATE;
anning Commission ActiDn: _ Recommend Approval _ Recommend Disapproval Date Df Acnon:
Date ApplicantIPropeny Ov.tner notified of Planning Commission Action: ,
'ty Counc:iI Action: . _ Approved _ Disapproved Date of Action:
. ate ApplicanUProperty Owner notified of City Council Action:
APR-16-2003 WED 12:28 PM CITY OF ST JOSEPH FAX NO, 3203630342 p, 03 I
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".: AP~LtCA TION' .FOR,· ST. :JOsePH:;I;PA, REVIEW .
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" .' ,1~~;U$,.~IA~:SUIJ.;DI~G::ANP"SITE'·P~·,'..' í
.. .. . . i
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DATE: May 2.2003 \
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APPLICANT NAME: 'T';mnrhy 'Rnc::c:: !
!
APPLICANT ADDRESS: ?~?7 rlQ~rM~t~r Rd. CITY: st. C]oud
STATE: MN ZIP CODE: 56301 PHONE if: (320) ?")7-1?~~ i
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BUSINESS NAME: Northc;enrr;::¡ 1 'T'rlJ~k A~~¡:>c::c::nri¡:>c:: \
T Ine i
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PROPOSED SITE - LEGAL DESCRIPTION: LOT 3 BLOCK 1 PLAT \
Buettner Business Park Three
PROPOSED BUILDING SIZE AND DIMENSIONS: 4 00 ~. sa FT ~ 4 5 . 4 5 X 504. 3 9
PROPOSED BUILDING USE: Truck Àcc8!=:!=:Dry nic::rrihllrinn F~,...il;i-y
NOTICE.:
The 51. Joseph EDA reviews Site Plans and Building Plans as they relate to the Protective Covenants for the
Buettner BusÎness Park. Their r~vjew does not incJude items reviewed by the Planning Commission or .
included in the City's Zoning Ordinance. Please check hems submitted.
REQUIREMENT· INFORMATION REQUIRED INFORMATION
COVENANT SECTION - - - SUBMITTED SPECIFY
PLAN SHEET OR
INCLUDE DESCRIPTION
Covenants: Section 3.01: Prior approval of Elevation drawings.
stn,¡ctures, $ubd, 1. requires submission of a Site Plan
horizontal floor plan and the exterior
elevations in relation to finished proposed Prelim Plat
grade.
Covenants: Section 3:01= Priorapprcval of Dßscription of exterior building
structures. SUbd, 2. Requires submission of materials proposed including % of Pre-cast ,~ "'\f':>
a full description of exterior huilding materials. façade which meets requirements of ....~
covenants. tilt-up
Covenants: . Section 3.02, paragraph one Landscape plan illustrating proposed
requires: open areas, exoluding parking, ground cover and identifying any and On Site plan
drive-.vay and storage areas be landscaped all proposed trees and shrubs, height
with trees, shrubs or planted ground cover. of bel1T1s, spacing of trees, etc.
Covenants: Section 3.02, paragraph two Parking lot plan with proposed
requires: perimeter landscaping, identifying 8" thick Class II for
parking lots adjacent to public R-O-W's grades, types of plantings and truck traffic
include a six foot strip of landscaping with a distances between trees. Type of On site plan .
minimum three-foot drop In grade (from the R- pavement in parking lot and number Asphalt parking lot
Q.JN to the parking lot) with 8 minimum of of parking spaces should also be
ane shade tree and five shrubs for every 35 identified. 28 parking spac :s
linear feet for screening, .
1
~PR-16-2003 WED 12:29 PM CITY OF ST JOSEPH FAX NO, 3203630342 P. 04
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CovenantS:· Section 3.03. Requiresa l.andscapeplan adjaœnt to CO. Rd.
landscaped greenway adjacent to C/R 133. 133, if applicable. N/A.
'Sedion 3.05 requires all new fadlities to Drawings and desaiption of type of
consist of pre-cast or cast tip up concrete construction including foundation
walls, concrete bloc:k, post frame/steel frame, construction.
with concrete block or poured concrete. See Pian
complete perimeter foundation with frost
footings· extending a minimum of 8" above the
final grade, and stick built construction. Pre-
finished architectural metal panels need a 20-
year manufacturer colorfast warrantv.
SectiDn 3.06 and 3.07 define acceptable Drawingt and description of type of .
exterior building materials. A minimum of exterior building materials, including
25% of the exterior building finish directly % of façade which meet$ S'ee Plan
facing streets shall consist of: face brick. requirements of covenants.
natural stone, glass. vinyl, stuc:co, aluminum
lapsidìng, cut block, or cona'eteblockand
other aDnroved decorative sidina.
Covenants: Section 5:01 requires refuse Drawíngs identifying location Df N.E. corner of
containers to be kept in three sided refuse containers and descriptiDn of ~~,..
enclosures a minimum of five feet in height proposed enclosure including type of bldg. in pre cAS T GGU EE
conmuàed of brick, stone, decorative construction and height
concrete material or durable material (Le.
screen chain link with a latched gate for the I
forth side.
Covenants: Section 5.03: states. -No Drawing Illustrating location of any
outdoor storage of product$, non-movable proposed outdoor storage, size of ,
. equipment, inventory or storage in any space and proposed screening for N/A/ I
container or semi-trailer shall be allowêd. allowable outdoor trtorage.
Any storage of allowable material shall be
screened from public view." I
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Covenants: Sedion 5.02. requires -Loading Drawing illustrating loading docks and
docks and garage entrances and exits f5hall garage entrances/exits and proposed Interior loadir:
be screened to minimize visibility fonn any screening description and location.. 9
pUblic street and/or any adjacent buìlcüng for delivery t:r lucks
structures front or side yard viewing poínt. ~ exterior recei Iving docks
'-,
I understand that approval by the EDA does not constitute approval of Zoning related· Items or building permit I
requirements which will be reviewed separately by the Planning Commission, city Council and/or BuHding I
Offic:ìaI . I
AppliCant Sign.Iu"'~# ~ ~ ~ Date: M::'~T h, ?()n~ I
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FOR OFFICE USE ONLY: I
DATE OF EDA MEETING: I
EDA _ APPROVED CONDITIONALLY' APPROVED_ DENIED.
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EDA COMMENTS: I
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· I Attachment: Yes or No I
REQUEST FOR COUNCIL ACTION
Consent 3(e)
DATE: June 19,2003
Administration
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Development Agreement - Requested Action: Authorize the Mayor and Administrator to execute a
Development Agreement between the City of St. Joseph and BTL Properties LLC.
PREVIOUS ACTION
This matter has been reviewed by the EDA to verify compliance with the Buettner Business Park
Covenants and it was the recommendation of the EDA to recommend the City Council and Planning
· Commission approve the development plan of BTL Properties LLC.
The Planning Cominission on June 2, 2003 reviewed the development plan for compliance with the St.
Joseph Code of Ordinances and determined the plan was consistent with such and recommended the
Council authorize execution of the Developers Agreement as enclosed.
RECOMMENDED BOARD ACTION
Authorize the Mayor and Administrator to execute the Developer Agreement with the following
contingencies in the agreement:
· Final Grading plan must be approved by the City Engineer prior to issuance of a building permit.
· 32 parking spaces must be provided
· Areas not designated for parking must be seeded/sodded and maintained in accordance with St.
Joseph Code of Ordinances.
· Landscaping plan submitted with the application must be installed and a deposit or letter of credit
must be provided for assurance.
· All HV AC equipment and the refuse container must be screened
· A detailed lighting plan must be submitted before issuance of a building permit.
FISCAL IMPACT
· COMMENTS/RECOMMENDA nONS
.
CITY OF ST. JOSEPH
DEVELOPER AGREEMENT
THIS AGREEMENT, made and entered into this l2. day of June, 2003, by and between BTL Properties
LLC, hereinafter called "Developer", and the City of St, Joseph, Minnesota, a municipal corporation, .
hereinafter called the "City".
WIT N E SSE T H:
'WHEREAS, the Developer is the owner of certain real property located within the City limits which is legally
described as Lot 1 Block 1 Buettner Business Park 2, according to the plat thereof on file with the Steams
County, Minnesota Recorder (the "Property"); and
vVHEREAS, the Developer has submitted to the City for approval the plans and drawings listed on Exhibit A
attached hereto ("Development Plan"), which describes the construction project and related facilities
("Project") the Developer proposes to construct on the Property; and
WHEREAS, the City's Code of Ordinances allows the City to require a Development Agreement to provide
for inspection and review during the construction of the Project;
NOW, THEREFORE, in consideration ofthe mutual covenants expressed herein, IT IS HEREBY AGREED
AS FOLLOvVS:
1.0 REQUEST FOR AND CONDITIONS OF DEVELOPMENT PLAN APPROV AL
1.1 Request for Development Plan Approval. The Developer has asked the City to grant final
approval of the Development Plan for the Project to be constructed on the Property. .
· 1.2 Conditions of Development Plan approval. The City, after requisite notice and hearing, has
granted final approval of the Development Plan subject to the tenns and conditions of this Agreement.
1.3 Scope of Agreement. This Agreement, and the tenns and conditions hereof, apply only to the
Project. This Agreement does not obligate Developer to construct the Project, but Developer must comply
with the Agreement if it goes forward with the Project. If Developer elects or is unable to go forward with the
Project, or chooses not to rebuild the Project after a fire or casualty, it June propose to the City a new project
or development for the Property, subject to the regulations then in effect for development approvals, and the
Agreement shall not apply in any manner to such new proposal.
2.0 RIGHT TO PROCEED
The Developer June not grade or otherwise disturb the earth, remove trees, construct sewer lines, water
lines, streets, utilities, public or private improvements, or any buildings, until all the following conditions have
been satisfied: (1) this Agreement has been fully executed by both parties and filed with the City
Administrator; (2) the escrow required in section 3.12 to secureperfonnance ofthe Developer's landscaping
and playground equipment obligations has been received by the City; (3) the City has issued a letter that all
conditions have been satisfied and that the Developer June proceed, which letter will not be unreasonably
withheld or delayed.
3.0 DEVELOPER CONSTRUCTED IMPROVEMENTS
· 3.1 DEVELOF-MENT PLAN COMPLIANCE: All buildings and accessory structures shall be
sited and construÿted on the Property as shown on the Final Site Conditions Plan A prepared
by Rice Builders, dated March 12, 2003 (referred to in Exhibit A), subject to the provisions
of this agreement. Any deviations from the Final Site Conditions Plan A shall require prior
approval by the City Planning Commission.
3.2 ~TSAPPROVED: N/A
3.3 BUILDING CODE COMPLIANCE. All buildings and accessory structures shall be
constructed in accordance with the Minnesota State Building Code as adopted and modified
by the S1. Joseph City Code.
3.4 SITE PREPARATION: The Developer shall comply with any erosion control method
ordered by the City for the prevention of damage to adjacent property and the control of
surface water runoff. As the development progresses, the City June impose additional
erosion control requirements if in the opinion of the City Engineer such requirements are
necessary.
3.5 BUILDING ELEV AnON: The proposed building( s) will not exceed the building elevations
shown on the Development Plan.
·
3.6 BUILDING EXTERIOR: The building exterior shall consist of crème color and complete ·
perimeter foundation must be installed with frost footing extending a minimum 8" above
ground. Any changes in the exterior materials shall require prior approval by the City
Planning Commission.
3.7 INGRESSÆGRESS: Vehicular access to the Property shall be constructed as shovl11 on the
Final Site Conditions Plan A, dated March 12,2003, referred to in Exhibit A.
3.8 SIGNAGE: The building will have a sign of not more than 50 square feet, which shall not be
located in the right of way. Each individual business June construct a sign not exceeding 50
square feet as indicated on Exhibit A
3.9 LIGHTING: Before issuance of a building permit a detailed light plan must be submitted
and reviewed by the Building Official.
3.10 OFF STREET PARKING AND LOADING: The Developer shall provide at least 32 off
street parking spaces, including 2 handicapped spaces and loading area(s), as shown on the
Development Plan. The parking lot shall be constructed 'with a hard surface consisting of
asphalt or a similar surface material approved by the City Engineer.
3.11 GRADING/DRAINAGE: Final drainage plans must be approved by the City Engineer prior
to issuance of a building permit. ·
3.12 LANDSCAPING/FENCING/SCREENING: As directed by the landscape design, the
Property will have a minimum of 8 trees and 41 shrubs. The vegetation shall be planted as
shown on the landscape design. All lawn sodding and other landscaping shall be
substantially complete by the "Completion Date" (See Sec. 3.20). Developer shall post $
5,000.00 in escrow with the City to ensure compliance with the landscape design
requirements under this Section The escrowed funds shall be released to Developer when
the landscaping have been installed. The HV AC equipment, dumpsters and off-street parking
shall be screened from view as shown on the Development Plan. The City June inspect the
Project to ensure that all required vegetation, fencing and screening are installed.
3.13 FIRE HYDRANTIFIRE LANE: As shown on the Development Plan.
3.14 UTILITY PLAN: As shown on the Development Plan.
3.15 ADDITIONAL IMPROVEMENTS: The apron width must be a minimum of 20 feet.
3.16 NPDES/CITY OF ST. JOSEPH SWPPP:
3.17 FIRE/SAFETY REQUIREMENTS: Project must be constructed to comply with City Code
and statutory requirements.
·
. 3.18 REQUIREMENTS FOR BUILDING PERMIT: No building pennit shall be issued for this
Property until the Developer has signed and returned this Development Agreement, obtained
any necessary easements and provided the City with a copy of the easement documents, and
submitted any additional infonnation as directed by the City Engineer.
3.19 REQUIREMENTS FOR CERTIFICATE OF OCCUPANCY: Per State and City building
codes.
3.20 CONSTRUCTION SCHEDULE: The Developer shall apply for a building pennit within
one year of the execution ofthis agreement. Failure to apply within the one year period, shall
render this agreement null and void. The improvements shall be substantially completed by
the first (1 st) anniversary of the date the building pennit for the Project has been issued to
Developer, and no later than the second anniversary of the execution of this agreement,
subject to reasonable extension for delays due to force majuere causes and material supply
shortages beyond the control of Developer (the "Completion Date").
4.0 GENERAL TERMS AND CONDITIONS
4.1 Title. The Developer hereby warrants and represents to the City, that Developer's interest in
the Development is fee owner.
. 4.2 Binding Effect on Parties and Successors. The tenns and provisions ofthis Agreement shall
be binding upon and accrue to the benefit ofthe heirs, representatives, successors and assigns
of the parties hereto and shall be binding upon all future o~wners of all or any part of the
Development and shall be deemed covenants running with the land. Reference herein to
Developer, if there be more than one, shall mean each and all ofthem. This Agreement, at
the option of the City, shall be placed on record so as to give notice hereof to subsequent
purchasers and encumbrances of all or any part of the Property and/or Project and all
recording fees shall be paid by the Developer. If the Property and Project are sold or
conveyed to a third party, and the third party, in a writing satisfactory to the City, takes an
assignment of, and agrees to assume the obligations of the Developer under, this Agreement,
the prior owner/transferor will, from and after the effective date of the assignment and
assumption, be released from any further obligations under this Agreement; provided
however, that in no event will BTL Corporation be released from its obligations under this
Agreement prior to the City's issuance of a certificate of occupancy for the Project.
4.3 Notice. Any notices pennitted or required to be given or made pursuant to this Agreement
shall be delivered personally or mailed by United States mail to the addresses set forth in this
paragraph, by certified or registered mail. Such notices, demand or payment shall be deemed
timely given or made when delivered personally or deposited in the United States mail in
accordance with the above. Addresses of the parties hereto are as follows:
.
If to the City at: City Clerk! Administrator .
City of8t. Joseph, P.O. Box 668,
St. Joseph, MN 56374
If to the Developer at: BTL Properties
Dave Mehr
St. Joseph MN 56374
4.4 Incorporation of Documents by Reference. All of the Development Plan documents
identified in attached Exhibit A are incorporated by reference in this Agreement.
4.5 License to Enter Land. The Developer hereby grants the City, its agents, employees, officers
and contractors a license to enter the Property to perform inspections deemed appropriate by
the City during the development of the Property.
4.6 Certificate of Compliance. This Agreement shall remain in effect until such time as
Developer shall have fully performed all of its duties and obligations under this Agreement.
Upon the written request of the Developer and upon the adoption of a resolution by the City
Council finding that the Developer has fully complied with all the terms of this Agreement
and finding that the Developer has completed performance of all Developer's duties
mandated by this Agreement, the City shall issue to the Developer on behalf of the City an
appropriate certificate of compliance. The Certificate of Compliance shall be in recordable .
fonn and shall constitute prima facie evidence that the Developer has performed its duties
and obligations under this Agreement.
4.7 Assignment. At any time before a Certificate of Compliance has been issued, this Agreement
June not be assigned by Developer except upon obtaining the express written consent of the
City.
4.8 Integration. This Agreement contains all of the understandings and agreements between the
parties. This Agreement June not be amended, changed, or modified without the express,
written consent of the parties hereto.
4.9 Execution in Counterparts. This Agreement June be executed in any number of counterparts,
each of which shall constitute one and the same instrument.
4.10 Governed by Minnesota Law. This Agreement shall be interpreted under the laws of the
State of Minnesota.
4.11 Representation. Rajkowski Hansmeier Ltd. represents the City with regard to this
Agreement. Developer is hereby advised to seek, and has consulted, an independent legal
advisor prior to execution of this Agreement.
.
· 4.12 Additional Tenns. The following additional tenns are being made a part of this
Development Agreement to continue in force and effect as though they were dedications of
the Development Plan, unless according to their tenns are intended to tenninate earlier: Not
Applicable.
5.0 DEFAUL T AND REMEDIES
5.1 Default. Failure by the Developer to observe and perfonn any covenant, condition, or
obligation contained in this Agreement shall be considered a default by the Developer under
the Agreement.
5.2 Right to Cure. The City shall give the Developer written notice of any default under this
Agreement. The Developer shall have 10 days in which to cure the default (or in which to
commence good faith efforts to cure ifthe default is one which cannot reasonably be cured in
10 days).
5.3 Remedies. If an event of default is not cured by the Developer within the applicable cure
period, the City June do any, all or any combination of the following:
(a) halt all further approvals regarding improvements or issuance of building pem1Ïts or
occupancy pennits relating to the Development Property;
· (b) seek injunctive relief;
(c) take any other action at law or in equity which June be available to the City.
Effective as of the day and year first written above.
CITY:
ATTEST CITY OF ST. JOSEPH
By By
City Clerk Juneor
DEVELOPER:
By
·
STATE OF MINNESOTA ) ·
)ss
COUNTY OF STEARNS )
On this _ day of June, 2003, before me, a notary public within and for said County, personally
appeared and , to me personally known, who,
being each byme duly sworn did say that they are respectively the Juneor and the City Clerk ofthe City of St.
Joseph, Minnesota, the municipal corporation named in the foregoing instrument, that said instrument was
signed on behalf of said municipal corporation by authority of its City Council and said Juneor and City Clerk
acknowledged said instrument to be the free act and deed of said corporation.
Notary Public
STATE OF MI1"<'NESOTA )
)ss
COUNTY OF STEARNS )
On this _ day of June, 2003, before me, a notary public within and for said County, personally
appeared , the Developer named in the foregoing instrument, and that said
instrument was signed on behalf of said company by authority of its Board of Governors and said President
acknmvledged said instrument to be the free act and deed of said corporation.
NQtary Public ·
THIS INSTRUMENT WAS DRAFTED BY:
Thomas G. Jovanovich - 5284X
Susan M. Dege - 0290385
Rajkowski Hansmeier Ltd.
11 Seventh Avenue North
P.O. Box 1433
St. Cloud, Minnesota 56302
Telephone: (320) 251-1055
·
Chronology of BTL Properties - Development Review
Page 1 of 1
·
Development Site Plan Approval - BTL Properties: The recommendation for the Planning
Commission is to approve the site plan and authorizeex.ecution of a Developers Agreement with
the contingency that a building permit cannot be issued until the final drainage plans have been
appròved by the City Engineer. The proposed 16,000 square foot industrial building has been
submitted by Dave Mehr at 700 15th Avenue North. Weyrens clarified that one outstanding issue
is that the lighting plan needs to be provided and the drainage plan will need to include contours
and arrows where the property will drain. The final engineering plans will follow after approval
due to costs of completing the drainage plan. If the Planning Commission would not approve a
site plan, a significant amount of money would have been spent developing these plans.
Weyrens also stated that Bettendorf is okay with it as long as he is made aware of what direction
the water is' going to drain. Before they can obtain a building permit it has to be provided.
Dave Mehr owner of BTL ProperUes and Tom Bruce of Rice Building Systems, approached the
Planning Commission to answer questions they may have. Bruce reported he had spoken with
Cynthia from Municipal Development Group, in preparation of the meeting and stated they have
completed those plans and brought them with for tonight's meeting. Bruce stated he will provide
a photometric plan for lighting, his intention is to use 250-watt light packs that typically dispense
light that will cover the parking lot area and also the sidewalk.
S. Kalinowski questioned the EDA's concern regarding the need for a paved area adjacent to the
entrance to the loading docks to eliminate or reduce the Class II gravel from washing into the city
· street and storm sewer. Bruce stated they would like to start the project by paving the stalls from
the building north and then use Class II gravel for the entire lot in the back. Paving will be done
on the south and north parking lot that will also include striping. -
Bruce stated once the hydrology is completed, they would insert curb and gutter. The water will
be piped to the back and will curtail the water so they can control it to the 100-year pond. Bruce
stated the retention pond takes up % acre of the east side of the property which is fairly deep and
large. Bruce reported the additional growth at the back end, will consist of seed.
Bruce stated the foundation footings have not been submitted at this time, he clarified that the
building is pre-engineered with frost footings around the entire perimeter and verified that it is not
a pull-barn. Deutz stated what was discussed at the last Planning Commission meeting was the
width of the apron and what the depth of the apron would be. Deutz feels the Planning
Commission should give Bruce some sort of direction so he will know what is expected.
Bruce stated what they would like to do is try and separate the flow of truck traffic from the car
traffic in the front. Bruce recommends the back to have a minimum of an eight-inch base due to
trucks that will be traveling and turning radiuses. He also recommends to have the front paved at
1 Y2 - 2 inches for car traffic. Bruce stated truck traffic will would come in at a radius and back in
at the loading dock, there would be no reason for them to travel in the front of the business.
Deutz made a motion to approve the Development Site Plan for BTL Properties with the
following contingencies:
1. A detailed lighting plan needs to be submitted.
2. The future growth area should consist of seed/sod and maintained.
3. The final engineering plans need to be reviewed and approved.
4. The width of the apron should be a minimum of 20-feet.
· The motion was seconded by S. Kalinowski and passed unanimously by those present.
(
I
I
Project: BLT Properties Determination: ~ COMPLETE - INCOMPLETE
Developer: Dave Mehr I
Site Plan submitted:
Date Reviewed: . I
flge 1 of 2 í
t
City of 51. Joseph , !
. Required Material Submission
Development Plan Applications !
Completed applications for Development Plans and required fees shall be submitted the City of S1. Joseph Zoning Administrator at least 10 days prior to the I
proposed date of consideration by the City. ,.he ten days allows the City to review the applicalion and forward the application to other entities for review when
required. Only completed applications will be accepted, It is the applicant'sresponsibi/ity to submit required materials. If an application is determined to be l
incomplete, notification, which indicates which portion of th~ application is incomplete, will be mailed to the applicant within 10 days following submission of the
application.
REQUIRED MATERIALS - The applicant shall provide the following: I
I
Requirements Complete Comments
1 Is the proposed use a permitted use III NO . The proposed use is for an incubator business. This is a permitted r
use under 52.28 subd 2 (d) I
2 Lot Area - Minimum Requirement (1 acre) .. NO The proposed plat indicates 2.93 Acres I
3 Setback Requirements
a) front Yard - 30 feet from the lot line Jill NO a) Plan indicates a front yard setback of 60' ¡
b) Side 'Yard - 25 feet from the lot line and must be III NO b) Plan indicates a side yard setback of 78' and 105'
I
landscaped if abuts any roadway.
c) Rear Yard - 20 feet II NO c) Plan indicates a rear yard setback in excess of 20 feet .{
I
. ( I
4 Height Requirements - Mal<imum height 55 feet .. NO The plan indicates the Building is 19 feet in height I
I
5 Site Coverage - No structure may cover> 50% ,. NO The proposed building is 16,000 square feet or 13% \
6 Parking Lots - paving stones, concrete, bituminous .. NO The parking area will be paved with a light duty pavement consisting
Industrial areas may have class II if approved by PC of 1 Yo to 2 inch bituminous. The parking area should be stripped and
curbed and the Planning Commission may wish to require a heavier
pavement.
7 Loading Docks - Loading docks must be 10' x 50 .. NO Meets the requirements
8 Exterior Requirements - .. NO The architect agreed to comply with the complete perimeter
foundation with frost footings extending a minimum of 8' above
ground. This will be part of the development agreement
9 Statement of Development - The development plan
must include a statement conceming the specific nature This item has not been included
of the use to which the property is to be put and include YES II
certification that the proposed use shall comply with all
regulations, ordinances or special provisions that apply.
10 Landscape Plan III NO
- {
-- ..
11 Screening of HV AC NO Screened through the B' front landscape buffer and the vegetation has
been detailed
, Project: BL T Properties Determination: ~ COMPLETE - INCOMPLETE
Developer: Dave Mehr
Site Plan submitted:
Date Reviewed:
( ....;¡ge 2 of 2 ·
12 Lighting YES NO Additional information is needed if exterior lighting is proposed,
13 Curb Cut I~ NO
14 Landscaping - A unified parking plan must be submitted ræ NO
15 Development Plan
a) Building Location on the lot drawn to size ~ NO
b) Building elevations; front, rear, side ~ NO
c) Building Exterior material and color ~ NO Cream steel with cultured stone or rock face masonry veneer.
d) Locations of ingress/egress f1§c NO
e) Dumpster/solid waste areas screened ~'. NO
D Sign Location and dimensions ~ NO See comment below
g) Lighting Standard and hood detail YES Jiq Additional information is required,
h) Parking and loading areas defined fI1üS; NO
:) Drainage by the use of arrows and/or contours ~ NO ·
j) Screening of HVAC Equipment ~: NO
k) - Landscaping material including the location, type, size œ NO
~'-"'"
I) Fire hydrant and fire lane locations . ". ~jrt!~~:~ NO Located directly across from the proposed building
m) Utility Locations ~ NO Will be located on the final utility plans
n) Fencing/screening/accessory buildings identified f~s NO The only fencing requested is around the dumpster
0) NPDES Permitting requirements fulfilled YES ~ Will be reviewed when the drainage is submitted
p) Compliance with state and federal guidelines including, YES NO Not applicable
but not limited to glare, smoke, dust, odors, and noise.
q) Required fee ~ NO Submitted the required $ 500 development review fee
16 Signage - Each individual business is allowed one sign The free standing sign appears to be less than 50 square feet and if
not to exceed 50Square feet and the site is permitted an that is correct the sign is permissible, It also appears that each
additional free standing sign not to exceed 100 square ~ NO individual sign is less than 50 square feet.
feet or an aggregate of 200 square feet if double faced,
17 Parking - Manufacturinq, fabricatinq or processino of a Based on the minimum requirements, the proposed building will need
product or material. warehouse. storaQe. handlino or ~ 32 parking spaces ( 1 space for each 500 square feet of floor area)
bulk ooods. DOSt offices. At least eight (8) spaces, plus NO
one (1) space for each two (2) employees on each shift The plan provides for 49 spaces ·
based on maximum planned employment or at a
minimum one (1) space for each five hundred (500)
square feet of floor area,
.1'41 ¡
t
I
¡
. MUNICIPAL ( !
DEVELOPMENT GROUP, INC. I
t
I
March 21, 2003 ¡
RECEIVED ¡
Judy Weyrens M4.t< 2 1 2003 I
City Administrator
City of St. Joseph
PO Box 668 CITY OF ST. JOSEPH
25 College Avenue N I
St. Joseph, MN 56374 I
RE: Development Routing Form- BL T {Dave Mehr} Project I
I
I
Judy:
The EDA reviewed the site and building plan for the proposed 16,000 square foot industrial ¡
building proposed by Mr. Dave Mehr at 700 Fifteen Avenue North. l
!
The EDA found the proposed plans to be in compliance with the Protective Covenants in place I
for the Buettner Business Park, with the following notations: (
1. The Covenants require open areas, excluding parking, driveway and storage areas I
( \
., to be landscaped with trees, shrubs or planted ground cover. The plan illustrates
\
berms and plantingsbut did not identify the installation of groündcover for the
remaindE~r of the lot. Mr. Mehr and his architect indicated that areas which are I
disturbed as a result of the construction will be restored and planted with grass seed.
Undisturbed areas will remain with its current groundcover. The EDA indicated for
their purposes this would be acceptable, but noted the Planning Commission may I
further discuss this and also referenced the city's weed ordinance. I
,
2. Section 3.05 of the Covenants outline foundation and frost footing requirements. A I
foundation plan was not submitted as a part of the plans for EDA review. The I
architect indicated they would comply with the complete perimeter foundation with I
frost footings extending a minimum 8" above the final grade, and that he would I
supply a foundation/footing drawing for the Planning Commission review. EDA !
approval is contingent upon compliance with this section. ,
3. Although it is not addressed in the covenants, the EDA did briefly discuss the need I
I
for a paved area adjacent to the entrance ~o the loading docks to eliminate or reduce
the Class II gravel from washing into the city street and storm sewer. The EDA
informed Mr. Mehr and the architect that this would most likely be an issue raised by I
the Planning Commission.
4. Also, not addressed by the covenants but discussed by the EDA was the need for a
heavier duty paving on the parking lot. It was noted that the light duty (1 W') paving
would be too thin and that the Planning Commission would discuss this.
. (
25562 Willow Lane. New Prague, MN 56071. (952) 758-7399 . Fax: (952) 758-3711. mdg@bevcomm.net
5. Finally, the EDA suggested the architect coordinate the completion of a storm water
plan with Joe Bettendorf and review sprinkler requirements with the Building ·
Inspector.
In addition, I had an opportunity· to discuss a number of the items you had noted as incomplete
with the architect at Rice Building. Following are responses to a few of your notations:
1. Color: The proposed color is crème. The architect did bring a color rendition of·a
similar building to the EDA meeting.
2. Drainage: Tom Bruce at Rice Building, the architect for the project, noted he would be
in contact with Joe Bettendorf to discuss required drainage plans, for submittal for the
Planning Commission.
3. Fire hydrant and fire lane locations: Mr. Bruce indicated there is a fire hydrant located
on the west side of Fifteen Avenue, directly across from the proposed building. He
inqui~ed if this would meet the needs of the St. Joseph Fire Department.
4. Fencing/Screening/Accessory Buildings: Mr. Bruce indicated the only
fencing/screening or accessory building will be the dumpster identified on the southwest
side of the building. A 5' high slatted chain link fence is noted on the plan in that
location. Other screening includes the landscaping/trees, which are identified on the
plan.
5. Parking lot pavement: As noted above, Mr. Mehr and Rice Buildings is aware that the
i light duty pavement proposed in the parking lots on the north and west sides of the ·
building are not acceptable and that pavement adjacent to the truck entrance on the
south side of the building may be required- by the Planning Commission.
6. Loading Docks: The zoning ordinance requires loading docks to be 1 A' x 50'. The plan
illustrates 8' doors but a total width for the two loading docks of 26'. The architect has
noted these are standard dock widths and doors are not manufactured in 10' widths.
7. Statement of Development: The architect has noted that the intended use of the
property is an industrial multi-tenant building. There is a requirement that this statement
certify compliance with regulations. It is recommended the architect or Mr. Mehr provide
this Statement of Development in writing, rather than verbally as provided.
The above items were discussed verbally and not submitted to Mr. Mehr or his architect in
writing. If you would like us to prepare the summary, please let us know, otherwise please
include the above in your letter relating to the completeness of the application.
·
25562 Willow Lane - New Prague, MN 56071- (952) 758-7399 - Fax: (952) 758-3711- mdg@bevcomm.net
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. . .
· I Attachment: Yes orNo I
REQUEST FOR COUNCIL ACTION
Consent 3(f)
DATE: June 19, 2003
Administration
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Public Works Facility - Requested Action: Approve Change Order #9 adding wainscoting to the
east and west ends of the Maintenance Facility
PREVIOUS ACTION
The design for the maintenance facility included wainscoting on the front of the building. This was done
to accommodate in part the exterior requirements of the Ordinance and to break up the building so it
· didn't look like a pole barn. Since that time it has been requested to add wainscoting to the east and west
ends of the building as they will be very visible.
RECOMMENDED BOARD ACTION
Approve Change Order #9 provided the EDA makes the same conclusion
FISCAL IMPACT
$ 65.00 to be expended from contingency of the Public Project Revenue Bonds
COMMENTS/RECOMMENDATIONS
This matter is being discussed at the EDA meeting on Wednesday and I will not have the information
until Thursday evening.
·
. >~ &hi~bee
June 5, 2003
Outsource Management Services
841 2nd A venue South
Waite Park, MN 56387
Attn: Dean Wick
Re: Change Order Request #9 (C.O.R. #9)
Maintenance Building
St. Joseph, MN
Dear Dean:
Please see our cost to furnish fourteen (14) transition strips for use at the East and West
ends of the building for wainscot color change at both areas.
. Material Cost: Add: $58.00
SBI 10% OH&P: 6.00
SBI 2% Bond: 1.00
Total: Add: $65.00
Please review the above cost with the owner and advise our office as to your decision as
soon as possible. If accepted, please sign and return this proposal to our office, so that
we may proceed.
JB/ja ilkw~
Cor9 ' 060503 fo-C} - o$,
Owner's Acceptance Date
.64'2 75th Avenue 8. 8>hingobee Builders, Ifie 669 N. Medina 8lreet, P.o. Box 8
8L Cloud. MN 56301-4561 Loretta, MN 55357-0008
Bus: (3'20) '20'2-1300 fax.: (3'20) '202-919'2 Bus: (763) 479-1300 fax.: (763) 479-3'267
General Contractor ~ Construction Mana8ement ~~ Desi8n/])uild ~ Qea! Estate 8ervice
www.shingobee.com
CHANGE ORDER Distribution to:
DOCUMENT G701c OWNER x
OUTSOURCE x
If this sentence is in RED, this is an original CONTRACTOR x .
document. FIELD
OTHER
PROJECT: CHANGE ORDER NUMBER: 5
New Maintenance Building
City of S1. Joseph INITIATION DATE: 6/11/2003
S1. Joseph, Minnesota
TO: OMS PROJECT #: 2001027
Shingobee Builders, Inc. CONTRACT FOR: General Construction
1642 75th Avenue South
S1. Cloud, MN 56301 CONTRACT DATE: October 16, 2002
As per Change Order Request #9- Add Wainscot transition strips to West and East wall.
Not valid until sIgned by both the owner and Outsource Management serviCes.
Signature of the Contractor indicates his agreement herewith. including any adjustments in the Contract Sum or Contract Time,
The Original (Guaranteed Max.) (Contract Sum) was ......................................................, $ 381,750.00
Net change by previously authorized Change Orders... ... .............. ......... ...... ... ... .............. $ 99,320.00
The (Guranteed Max.) (Contract Sum) prior to this Change Order was................................. $ 481,070.00
The (G\, aFanteed Max.) (Contract Sum) will be (increased) (àeGreaÐeà) (\' RGRan¡¡ed) by this Change Order.... $ 65.00
The new (Guaranteed Max.) (Contract Sum) including this Change Order will be... ... ... ... '" ..... $ 481,135.00
The Contract Time will be Oncreased) (decreased) (unchanged) by 0 Days
The date of Substantial Completion as of the date of this Change Order therefore is...... ......... 116 days
Authorized:
OUTSOURCE MGMT SERVICES Shingobee Builders, Inc. City of St. Joseph
Design Team Coordinator CONTRACTOR OWNER
841 2ND AVE S. 1642 75th Ave. S. P.O. Box 668
Address Address Address
WAITE PARK, MN 56387 S1. Cloud, MN 56301 St. Joseph, MN 56374
BY-~ llL By By
DATE ~-H·O? DATE - DATE .
· I Attachment: Yes or No I
REQUEST FOR COUNCIL ACTION
Consent 3(g)
DATE: June 19, 2003
Administration
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Preliminary / Final Plat Buettner Business Park 3: Requested Action: Approve the Preliminary and
Final Plat for Buettner Business Park 3 contingent upon the approval of the City Engineer and
incorporating the comments of the Stearns County Highway Department.
PREVIOUS ACTION
This matter has been reviewed by both the EDA and the S1. Joseph Planning Commission. The EDA has
· reviewed the plat in relation to the Covenants for the Business Park and the re-platting is consistent with
such. The Covenants require that all lots be a minimum of three acres.
The Planning Commission reviewed the matter in relation-to the S1. Joseph Code of Ordinances and have
determined that the plat is consistent with such and approval is contingent upon approval of the City
Engineer.
RECOMMENDED BOARD ACTION
Authorize the Mayor and Administrator to execute the final plat documents.
FISCAL IMPACT
None.
COMMENTS/RECOMMENDATIONS
Enclosed with your packet is a letter from the Stearns County Highway Department. All plats that abut a
County Road are required to be reviewed by the County Engineer and the comments must be accepted by
the City. The City does not need to agree with the comments, but they need to acknowledge receipt. The
· recommendations should be attached to building permits that are obtained for property where comments
or restrictions are received so that the property owner can make the necessary accommodations.
· www.cityofstjoseph.com ity of St. Joseph
25 College Avenue North CITY OF ST. JOSEPH
PO Box 668 PUBLIC HEARING
St. Joseph. MN 56374
(320) 363-7201
Fax: (320) 363-0342 'The Planning Commission for the City of 81. Joseph will conduct a public hearing on
Monday, June 2,2003 at 7:25 PM in the 81. Joseph City Hall. The purpose of the hearing is
ADMINISTRATOR consider a preliminary plat to create smaller industrial lots in the 81. Joseph Business Park.
Judy Weyrens The preliminary plat will create three lots approximately three acres in size. The property is
legally described as Lot 2 Block 1 Buettner Business Park.
MAYOR
Larry J. Hosch The request for subdivision has been requested by Leo Buettner, 5855 Ridgewood Rd, 81.
Cloud MN 56303.
COUNCILORS
Alan Rassier
Ross Rieke
Gary Utsch Judy Weyrens
Dale Wick Administrators
· Publish: May 22, 2003
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PO Box. 246 . StCloud, MN 56362
Ml7'QØL1. À.. AJIIDbSON, f.x. (320) 255·6180. FAX (320) 25S-6186
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Mr. L~ Buaber
Re: Ac=Q to Nonh 3.343 Acre Lot of Buettner Business Park
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Access to the Jeftrenced lot of the anached survey will 'bepcmùttccl to be
inataUed Ita than the miní.m.um req1.lired '300 feet from COnte1 of CR 133
contingent on th~ removal oftbe exiltin¡ field approach on CR. 133 by you a.t
)lour expeø.c. The right-af.way sè1a11be regracioc1 wi1h S" of IOpJOil, and
~ to ms:r.ch the ·existix¡g ctitch. FU1'thormore, the new approach an IS111
. Avenue sha11 be looated no ltea than 180 feet from center of CR 133 'to oenter of
. tbe aew apprOllCb.
If you require furth" Ú1fonnatiotJ. pleue comact my øffiçe.
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Jeff Millar, P.E.
Âlst.,Co~ty Highway Engineer-MaintenacclOpenuioD$.
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COUNTY OF STEARNS
.
Department of Highways
PO Box 246 . St Cloud, MN 56302
MITCHELL A. ANDERSON, P.E. (320) 255-6180. FAX (320) 255-6186
Highway Engineer
JEFF MILLER, P.E. May 8, 2003
Asst. Highway Engineer
JODI TEICH, P.E. STEARNS COUNTVIDGHWAY DEPARTMENT
Asst. Highway Engineer
COUNTY PLAT REVIEW
PLAT: Buettner Business Park Three
The basic criterion for this plat review is provided for Ïn the Steams County
Comprehensive Plan.
Location
. The general location of the plat is east ofCSAH 133 within the City of St.
Joseph.
A field review was performed as part of this plat review on May 7, 2003.
CSAH 133 is classified as a minor artèrial in the area of the plat. The 1999
traffic volume on CSAH 133 in this area is 1700 ADT.
v- Right of W ay
The preliminary plat depicts existing 50-foot wide right of way as measured
:£Tom the center of CSAH 133 as required for urban minor arterial.
Generally, all private facilities such as signs, entrance medians (divided
entrances), fencing, etc. shall be placed/constructed outside of the permanent
county right of way.
Access Management:
All access to the plat shall be :trom Elm St. or 15th Ave. N.E. No accesses will
be permitted :trom CSAH 133. Access to Lot 1 shall be as far from the
intersection as practicable.
The owner should confer all "rights of access" to Steams County for the
. property :trontage along and adjacent to the County right of way.
Drainage Facilities:
!75,8898 "Affirmative Action / Equal Opportunity Employer"
No drainage is included for review of the plat. Storm water drainage facilities should be designed in
such a manner as to not exceed the current (pre-development condition) maximum storm water
runoff flow onto county right of way. The analysis should be based on a minimum lOO-year design
storm. .
Culverts constructed/placed within the county right of way as part of this project should be specified
as a minimum of 15 inches in diameteL Any culverts crossing under existing or proposed county
roads and/or municipal streets should be specified as reinforced concrete pipe and should be a
minimum of24 inches in diameter. Reinforced concrete pipe shall be tied/secured together with
appropriate steel fasteners.
A utility pennit will be required if utility construction activities are within the county right-of-way.
Traffic and Public Safety:
Sight distance does not appear to be an issue.
All street and private entrances should be graded in such a manner as not to drain onto the existing
county roadway if possible.
Mailbox supports installed within the County right-of-way shall conform to the latest Stearns County
Mailbox Support Policy.
~~D3 '.
ty Engineer - Maintenance/Operations Date
I concur in the above review and recommendations.
~-11I;rd.JJ tl.. () ~ ~0/Q?
Stearns County Engineer Date"
Distribution: Stearns County Recorder's Office (Original)
City of St. Joseph
Steams County Survey Dept.
Landata of St. Cloud, Inc.
.
. I Attachment: il or No I
REQUEST FOR COUNCIL ACTION
Consent 3 (h)
DATE: June 12, 2003
Public Works (j)u.~
ORIGINATING DEPARTMENT DEPARTMENT
AGENDA ITEM
Easement Encroachment - Requested Action: Authorize the Administrator to execute the permit to
allow a fence across an easement for property located at 209 - 9th Avenue NE contingent upon the
installation of an eight (8) foot gate.
PREVIOUS ACTION
Ordinance 32 - Ordinance Limiting Activities in an Easement Area of the St. Joseph Code of Ordinances
restricts property owners from placing any permanent obstruction in an easement area.
.
RECOMMENDED BOARD ACTION
Approve the request of Chris Herda as presented and recommended by the Public Works Director
provided that a gate is installed so that the Public Works Department has access to the easement at all
times.
FISCAL IMPACT
None
COMMENTS/RECOMMENDATIONS
Ordinance 32 allows for exceptions provided that a recommendation is forwarded to the Council from the
Public Works Director. While the preferred method is to not allow any obstruction on an easement, Chris
provided all the information requested and is willing to install a gate to meet the specifications of the City
and the gate will always be unlocked.
The property owner is requesting to install the fence so that she can attach her fence to the neighbors
fence and be allowed to use her entire property. If she had to stay of the easement completely she would
be creating a division of her property as she would have to keep her fence 10 feet inside the property.
.
EASEMENT USE APPLICATION .
Name: Chris Herda
Address: 207 9th Avenue SE
Phone: (320) 363-7216
Legal Description: Lot 1 Block 1
Cloverdale 3m Addition
Type of Easement: 10' Utility
Location of Easement: North and West property line
(Map must be attached)
Type of activity requested in easement area: Install a six foot wood privacy fence
to extend from the back of the qaraqe to rear property line. attaching the fence to the neiqhbors
fence.
Need for encroachment into easement: The neiqhbor to the rear of the property line
already has a fence and I would like to attach my fence. If the fence is not attached. there .
would be a 10-foot qap between my property and the neiqhbors. I would also like to have a safe
and secure place for children to play and installinq a fence would aive me privacy and security.
I hereby certify that I have read and understand St. Joseph Code of Ordinances No 32, Limiting
Activities in an Easement Area, and are hereby requesting authorization to place an obstruction
in the above stated easement. I further acknowledge that the City of St. Joseph only allows
activity in an easement area through an application process, whereby the Public Works Director
reviews the application and makes a recommendation to the City Council.
I agree to indemnify and hold harmless the City, its agents or employees, from any claims,
injuries, or damages in the event the City needs to access the easement described above and
remove any obstruction in the easement. The City will not be held responsible for any damages
or Irs in thß event t e City needs to remove the obstruction.
11 'd /
¡' .'~ /1 /} , ~ Co h//O~
Property Owner Signature Date / I
.
PUBLIC WORKS COMMENTS
·
Recommendation í/ Approve Deny
Comments/Restrictions: An eiqht foot qate must be installed ot assure access and
the qate must remain unlocked at all times
(ç-- 13,-/9 g
Date
ADMINISTRATIVE COMMENTS ~APprove
Recommendation: Deny
Comments/Restrictions: 1ø "5ttb ':If..e ~ <-tEnJM e,,¿-f,~. oS'
~ (Á.~ p,.t,J,,¡'; (. J""J f r-{.1/1
City Council Meeting Permit is to be considered: -:J1AI1c,. ¡'t, ~o ~
· ~ ~,-&
mi 'strat r CITY COUNCIL ACTION
Action of the City Council: Approved Denied
Comments/Restrictions:
I hereby certify that this application is approved / denied
(SEAL)
· Judy Weyrens Date
Request for Waiver ·
I am here today to ask permission to install a fence gate across
the utility easement on the northwest and southwest comers of
my property {see exhib~t Ai or discuss what options I have
available to me in order to secure my back yard. As you can see
by exhibit A the electric line is centered in the middle of my
property on the north side of the garage and not the easement.
The gates that I am suggesting would not be locked and would
be accessible from the outside as needed by utility workers. The
fence would extend from the northwest comer of my garage and
extend to meet with my neighbor's fence {see exhibit A}.
It is my understanding the current city ordinances prevents
fences from crossing easements. I believe there are special
circumstances in this case being the entire easement runs on my
side of the property line. If I am not able to cross the easement
then it would be necessary to put the fence on the inside of the
easement line and loose 1/3 of my back yard. This in turn would
create the need to put up a privacy fence around the entire yard ·
. rather than a fence on either end to meet up with my neighbor's
fence. Having to enclose the yard on the inside of the easement
would create an alley way between my yard and my neighbor's
yard. Currently many individuals use our back yard as a through
fare and we would like to remedy this.
I have had the city inspector out to discuss this situation and he
was not able to approve this opportunity. He suggested that
present this case to the city council in hopes of receiving a
waiver.
I have spoken with my neighbors to advise them of this request
and to address any questions or concerns they may have in this
matter. I am also enclosing their statements indicating no
objections to this proposal {see eKhib~t !! and C}.
Thank you in advance for your time and consideration in this
matter.
Chris Herda ·
· 207 9th Ave SE
5t .Joseph, MN. 56374
363-7216
What are my options?
·
·
.
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· I Attachment: Yes or No I
REQUEST FOR COUNCIL ACTION
Consent 3(i)
DATE: June 19, 2003
Administration
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Premise Gambling License - Requested Action: Approve the premise gambling license applications
for the St. Joseph Jaycees to conduct lawful gambling at SaPs Bar and Grill, St. Joe Amoco Liquor
and JM Speedstop.
PREVIOUS ACTION
· RECOMMENDED BOARD ACTION
Approve as requested
FISCAL IMP ACT
None.
COMMENTS/RECOMMENDATIONS
Annually the Council must review the premise gambling license and request Minnesota Gambling
Control to issue a license. This procedure is in place in the event that the local jurisdiction has violations
with the establishments and to assist the City with the collection of gambling funds, mowing who should
be charged. There are no violations for the for the above premises and approval is recommended.
(Note: The City does not collect a percentage of the gambling funds as all the groups put the money back
into the Community.)
·
Page 1 of 2
Minnesota Lawful Gambling 5/01
. LG221 Lease for Pull-Tab, Paddlewhe~l, Tipboard, and/or ~affle ~ctivity
Name of Legal Owner of Premises Street Address City State Zip Daytime Phone
~-e......,,~ ':I:."''I ~':>\'<Y'~~ \-s ~.:.,. ~c':><~\n V11/\i S"1..'?'71. 3~' 3b~-n71.
Name of Lessor Street Address City State Zip Daytime Phone
(If same as legal owner, write in "SAME") , I..
\ \. or 3~<:) .:; j,",>' 7 Z.7~
.)'tY) S<;>o..!LQ..~S~~ S'"\, ùl.)e.. .21 (J. ß~n.'n ...\-~ ~...- ....o!>~~'" vvwJ w6;14
Name of Leased Premises Street Address City Zip Daytime Phone
.\yY) S IHI.£..d-~\oQ 9.-- ~O~ 2. -¡ W, ~'n...... ~\-- S\-. ~~Q\-' \11tV t:~ '57'-1 :6Zß -31:>3- ì'"l-7 2...
Name of Lessee (name of organization leasing the premises) Organization License Number Daytime Phone
S"\-. JoseÇ>Y\ ~o..'Ic.ee} ~-O'?O\\ ~'-\J,z,I.('9-qqb(.,
Rent Information
1. Total rent cannot exceed $1,000 per month for all 4. An organization may not pay rent to itself or to any
non-bingo activity for this premises. of its affiliates for space used for the conduct of
lawful gambling.
2. For bingo activity, use lease form LG222.
3. For pull-tab dispensing machines, use lease form ~
LG223. 5. Rent to be paid per month $ ___""'5!________
If no rent is to be paid, indicate -0-
Sketch and Dimensions of Leased Area
Sketch. For all areas being leased for the conduct For Premises Permit Renewal Applications Only: If no
of gambling and storage of gambling product at this changes have been made at the site, you do not have to
premises, attach a sketch (drawing) showing: complete this section or provide a sketch.
(1) the leased area(s), and (2) the dimensions.
. Dimensions
The leased areas are: \ 2- feet by \ "Z..- feet for a total of ' 14 'i square feet.
feet by - feet for a total of square feet.
feet by feet for a total of square feet.
Storage '2... feet by 4 feet for a total of ~ square feet.
Storage feet by feet for a total of square feet.
Combined total 1 5 2..... square feet.
Lawful Gambling Activity
Type of gambling activity that will be conducted at this gambling premises. Check all that apply.
D Paddlewheels C2 Pull-Tabs D Raffles D Tipboards
Term of Lease Amended Lease Only
The term of this lease agreement will be concurrent with If this is an amended lease showing changes occur-
the premises permit issued by the Gambling Control ring during the term of the current premises permit,
Board, unless terminated sooner by mutual consent of write in the date that the changes will be effective
the lessor and lessee. _1_1_. Both parties that signed the lease
must initial and date all changes.
Questions on this form should be directed to the Licensing and ask to place a call to 651-639-4000. The information
Section of the Gambling Control Board (Board) at 651-639- requested on this form will become public information when
. 4000. This publication will be made available in alternative received by the Board, and will be used to determine your
format (Le. large print, Braille) upon request.lf you use a TTY, compliance with Minnesota statutes and rules governing
you can call the Board by using the Minnesota Relay Service lawful gambling activities.
Minnesota Lawful Gambling Page 1 of 2
5/01
. .
LG221 Lease for Pull-Tab, Paddlewheel, Tipboard; and/or Raffle Activity
Name of Legal Owrier of Premises Street Address City State Zip Daytime Phone ·
\)-e.VI. \-z. "1:: 0(', \Jtò'Þ"'-"""e.<ì \- S ~Ll~4 e.VlL-. '9,a 1 5' ?.... . ,)O~\oj 'YIN >4'';771 "S20 -363'-n 7'2...-
Name of Lessor Street Address City State Zip Daytime Phone
(If same as legal owner, write in "SAME")
'=' tJ.. '<"{\. e...,
Name of Leased Premises Street Address City Zip Daytime Phone
ì;'o,{'(\,(\r (\ \. \ r-, u..oí .) \ \.Ù, \='.;>\ ,c\, ';;;.\ ' S~· ,)"'';:,d)'n 'I'M>,,) Ç"(,;Y¡ '- 32.0· 363-11:'~
Name of Lessee (name of organization leasing the premises) Organization License Number Daytime Phone
S\... ~ û '=' iLl;'" ~"_'-I c.-ee;;, \? - o?O \ \ 32..0-2-.....8 -9"1 & (,
Rent Information
1. Total rent cannot exceed $1,000 per month for all 4. An organization may not pay rent to itself or to any
non-bingo activity for this premises. of its affiliates for space used for the conduct of
2. For bingo activity, use lease form LG222. lawful gambling.
3. For pull-tab dispensing machines, use lease form 5. Rent to be paid per month $ Rr
LG223.
If no rent is to be paid, indicate -0-
Sketch and Dimensions of Leased Area
Sketch. For all areas being leased forthe conduct For Premises Pennit Renewal Applications Only: If no
of gambling and storage of gambling product at this changes have been made at the site, you do not have to
premises, attach a sketch (drawing) showing: complete this section or provide a sketch.
(1) the leased area(s), and (2) the dimensions.
Dimensions ·
The leased areas are: 5" feet by iO feet for a total of 50 square feet.
- feet by feet for a total of square feet.
feet by feet for a total of square feet.
Storage feet by feet for a total of square feet.
Storage feet by feet for a total of square feet.
,
Combined total 50 square feet.
, Lawful Gambling Activity
Type of gambling activity that will be conducted at this gambling premises. Check all that apply.
D Paddlewheels I2šJ Pull-Tabs D Raffles D Tipboards
Term of Lease Amended Lease Only
The term of this lease agreement will be concurrent with If this is an amended lease showing changes occur-
the premises permit issued by the Gambling Control ring during the term of the current premises permit,
Board, unless terminated sooner by mutual consent of write in the date that the changes will be effective
the lessor and lessee. ----1~_. Both parties that signed the lease
must initial and date all changes.
'u,
,
Questions on this form should be directed to the Licensing and ask to place a call to 651-639-4000. The information
, Section of the Gambling Control Board (Board) at 651-639- requested on this form will become public information when ·
4000. This publication will be made available in alternative received by the Board, and will be used to determine your
format (i.e. large print, Braille) upon request.lf you use aTTY, cOmpliance with Minnesota statutes and rules governing
you can call the Board by using the Minnesota Relay Service· lawful gambling activities.
Minnesota Lawful Gambling Page 1 of 2
5/01
LG221 Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity-
Name of Legal Owner of Premises Street Address - City State Zip Daytime Phone
· V\ 0-.,<\1) '\ . ~c. \-.>t'\-e.\á.u 3\l.Þt.\.. \ -~ A\YI!., . S,\,· ~o';)e{>'n '{))N Q,'37'i 320- 3b3-8273
\::>
Name of. Lessor Street Address City State Zip Daytime Phone
(If same as legal owner; write in "SAME")
30.... \fY) €..,
Name of Leased Premises Street Address City Zip Daytime Phone
Sc>- \" 51 Qo-... \- G:....ì\\ \0'" \,JJ. l/'{\ì'l'\V1"Sû\:"\ S\.- S~ . ,JQ ':>€{) '" YY> IV çl&. '$7 Y 3z..û· 3b?- '1~'SO
Name of Lessee (name of organization leasing the premises) Organization License Number Daytime Phone
S~· ~C?-eQ~ ~ û-ý Le. ~ '7 Ô "- 0 '3 D" 3 20 - 2..4 '8 ~ 't9' ¿, Þ
Rent Information
1. Total rent cannot exceed $1,000 per month for all 4. An organization may not pay rent to itself or to any
non-bingo activity for this premises. of its affiliates for space used for the conduct of
2. For bingo actiVity, use lease form LG222. lawful gambling.
3. For pull-tab dispensing machines, use lease form 5. Rent to be paid per month $
LG223. 30a " Q{)
If no rent is to be paid, indicate -0-
Sketch and Dimensions of Leased Area
Sketch. For all areas being leased forthe conduct For Premises Permit Renewal Applications Only:' If no
of gambling and storage of gambling product at this changes have been made at the site, you do not have to
premises, attach asketch (drawing) showing: - complete this section or provide a sketch.
- (1) the leased area(s), and (2) the dimensions.
· Dimensions
The leased areas are: 3 feet by 0 feet for a total of \'6 square feet.
feet by - feet for a total of square feet.
feet by feet for a total of square feet.
Storage 3 - feet by 5" feet for a total of IS: square feet.
Storage feet by feet for a total of sq\.lare feet.
Combined total ~:> square feet.
Lawful Gambling Activity
Type of gambling activity that will be conducted at this gambling premises. Check all that apply.
D Paddlewheels ~PUII-Tabs D Raffles D Tipboards
Term of Lease Amended Lease Only
The term of this lease agreement will be concurrent with , If this is an amended lease showing changes occur-
the premises p~rmit issued by the Gambling Control ring during the term of the current premises permit,
Board, unless terminated sooner by mutual consent of write in the date that the changes will be effective
the lessor and lessee. --1----:...1_. Both parties that signed the lease
must initial and date all changes.
--_.~-- ___. __.. ___ u_____ _u._._ ____" _ __ -------- ------
Questions on this formshoiJld be directed to the Licensing and ask to place a call to 651-639-4000. The information
, Section of the Gambling Control Board (Board) at 651-639- requested on this form will become public information when
· 4000. This publication will be made available in alternative received by the Board, and will be used to determine your
format (i.e. large print, Braille) upon request.lf you use a lTY, compliance with Minnesota statutes and rules governing
you can call the Board by using the Minnesota Relay Service lawful gambling activities.
. I Attachment: Yes or No I
REQUEST FOR COUNCIL ACTION
Consent 3Ü)
DATE: June 19,2003
City Attornev
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Repeal and re-enactment of Ordinance 36 to amend the Cable Franchise Agreements to add PEG access
fee, and adoption of regulatory ordinance governing cable communications to allow for a PEG access fee.
PREVIOUS ACTION
The City Council previously approved the implementation of the Cable Access Fee. Sue Dege has been
. working on this issue and we finally have resolution. The City needs to adopt an Ordinance allowing for
the access fee and Sue is having one prepared for the Council review and collection.
RECOMMENDED BOARD ACTION
Authorize the Mayor and Administrator to execute an Amendment to repeal and re-enact Ordinance 36
and to have said amendment published.
FISCAL IMP ACT
The PEG access fee will be $.60 per subscriber per month, resulting inconsiderable revenue to the City to
offset the costs of public, educational, governmental access and equipment. The fee may be instituted
following notice to all cable subscribers, a process which will take an estimated 45 days from the
effective date of the ordinance.
COMMENTSIRECOMMENDA TIONS
.
. I Attachment: Yes or No I
REQUEST FOR COUNCIL ACTION
Residents of Ash Street
DATE: June 17, 2003
Planning
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Residents of Ash Street, discussion on proposed Interim Use Permit
PREVIOUS ACTION
The Planning Commission conducted a public hearing on June 2, 2003 for the issuance of an Interim Use
Permit. The residents of Ash Street expressed concern of over-saturation of rental units in an Rl area
and requested the Interim Use Permit be denied that would allow an owner occupied rental unit in an Rl
. Zoning District. The neighbors would like an opportunity to approach the Council
RECOMMENDED BOARD ACTION
FISCAL IMPACT
COMMENTS/RECOMMENDATIONS
The City of St. Paul has recently conducted a Public Hearing on the issuance of rental units in an Rl area.
They are looking at limiting the number of rental units per City block. We were unable to retrieve the
information for the packet but Mary has contacted the City of St. Paul to see if we could get the research
data. This information will be forwarded to the Planning Commission as well as the City Council.
.
· I Attachment: Yes or No I
REQUEST FOR COUNCIL ACTION
John Kalkman - Interim Use Permit
DATE: June 17, 2003
Planning
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM·
John Kalkman, Interim Use Permit to allow an owner occupied rental in a R1 Zoning District.
PREVIOUS ACTION
The Planning Commission conducted a public hearing on June 2, 2003 for the issuance of an Interim Use
Permit. After many attempts Mr. Kalkman has provided the City with proofthat his daughter is part
· owner of the property located at 209 Ash Street East.
RECOMMENDED BOARD ACTION
FISCAL IMPACT
COMMENTS/RECOMMENDATIONS
The Planning Commission recommended approval of the Interim Use Permit with a 5 to 1 vote. The
approval included the following contingencies:
1. The rental license will be reviewed by the Planning Commission in July of 2004 and any
license violations will have an impact on renewal.
2. Annually the property owner must submit proof of ownership to verify the property is
owner occupied.
3. The Interim Use Permit will sunset on August 14,2006
Since the public hearing the College' of 8t. Benedict has forwarded a letter discussing the release of Karen
from the housing requirement that all rreshman and sophomores live on campus.
At the public hearing the Planning Commission was presented with a petition of 41 property owners
· surrounding the subject property all of whom objected to an additional rental unit. Enclosed in your
packet are the regulations for approving or d~nying the Permit. Just as a reminder, the issuance of an
Interim Use Permit requires a super majority vote ( 4 -1) of the entire Council, not just those present.
Chronology of John & Kathryn Kalkman Interium Use Permit
Page 1 of 3
DRAFT ·
June 2, 2003- Extract of the Planning Commission Minutes
Public Hearinq, Interium Use Permit - John & Kathrvn Kalkman: The Planning Commission for
the City of St. Joseph shall conduct a public hearing to consider an Interim Use Permit to allow an
owner occupied rental unit in an R-1, Single Family Zoning District. The property is legally
described as Lot 12 Block 1 Loso's 4th Addition located at 209 E. Minnesota Street.
The St. Joseph Code of Ordinance 52.27, subd. 5 allows for an Interium Use Permit as follows:
Residential rental provided the unit is owner occupied and provided the room(s) rented does not
contain separate kitchen facilities and is not intended for use as an independent residence. For
purposes of establishing if the property is owner occupied, the owner must be a natural person
and the owner occupying the property at his or her principal residence and must own a fifty
percent (50%) or greater interest in the property.
The request had been submitted by John and Kathryn Kalkman, 2716 23rd Avenue South; St.
Cloud, MN 56301.
Utsch opened the public hearing at 7:03 p.m.
John Kalkman 2716 23d Avenue South; Sf. Cloud, MN 56301, approached the Planning
Commission on behalf of his daughter Kathryn Kalkman owner of 209 E. Minnesota Street. John
reported he had purchased the home as it was a bank foreclosure. The house is being renovated
and should be occupied within the next two months. He stated with Kathryn being a student, she
would like to rent two of the bedrooms as allowed in the City's Ordinance to help her financially.
Their intent with purchasing the home for their daughter is to help her gain responsibility. He also ·
feels Kathryn will be a good neighbor.
~Kalkman 2716 2:Jd Avenue South; St. Cloud, MN-56301, approached the Planning
Commission on behalf of her daughter Kathryn Kalkman stating she was the Captain of the St.
Cloud Technical High School Tigerette Dance Line, graduated with honors, maintained a B+
average at the College of St. Benedict her freshman year, volunteers with the elderly at St.
Benedict's Center while attending college, and has never had any altercations. Carol stated she
has been in property management for several years and has never had to evict a student as they
were made aware of the rules and regulations prior. Carol is hoping that the Planning
Commission will give Kathryn a chance to prove herself.
Utsch closed the public hearing at 7:11 p.m.
Utsch stated for the record, the Planning Commission has received a petition from 41 individuals
from the area and read the following petition:
We the undersigned taxpaying members of the City of St. Joseph oppose the
consideration of an Interium Use Permit to allow the owner occupied rental unit in an R-1
Single Family Zoning District namely the property legally described as Lot 12 Block 1
Loso's 4h Addition located at 209 E. Minnesota Street St. Joseph, Minnesota. We
heartfully oppose changing the status of that property because we desire that all the
dwellíngs within the geographical area of the undersigned presently zoned as R-1 Single
Family Dwellíng to remain R-1 Single Family Dwellíngs.
NOTE: There is 41 individuals requesting that no Interium Use Permit be given to the
property of 209 E. Minnesota Street, but that the property remain R-1 Single Family
Dwellíng, two households elected not to sign the petition and the other property owners ·
were not available at the time the house-to-house visits were made.
Chronology of John & Kathryn Kalkman Interium Use Permit
Page 2 of 3
. Public Comments
Roger Beuning 120 East Minnesota Street, a resident of St. Joseph for 32-years approached the
Planning Commission questioning who does the Interium Use Permit belong to if it is the parents,
Kathryn, or issued to the house itself. He also questioned if the property is sold, does the permit
become null and void. Beuning feels there needs to be a stop to rental units, stating it is tough to
have affordable housing in St. Joseph when the number of rental units keep increasing.
Jeanette "Netty" Pfannenstein 208 Ash Street East, approached the Planning Commission stating
she lives directly behind 209 E. Minnesota Street and is happy to see the home is cleaned up.
She stated has been fighting with City Hall for the past five years regarding having the property
cleaned up and they would not.
She questioned if the Planning Commission approves the Interium Use Permit, does this set a
further precedence for the inner city community. She stated we as homebuyers, hope to make
this their place of retirement. It not only affects the quality of the residents living, but also the
value of their home Pfannenstein stated. She stated we are not heartless people, they are
concerned about where they live and to maintain the style of living they hope to retire in.
Pfannenstein questioned if there is a time limit of an Interium Use Permit. Utsch responded
stating if the Interium Use Permit were approved, it would be for the length of ownership of the
home. It was clarified that the rental needs to be owner occupied and there is no relative
specifications when dealing with a special use permit to allow a rental unit in an R-1 Single Family
Dwelling. Pfannenstein feels herself, as a property owner, is entitled to know if John purchased
the home for Kathryn or if she actually paid her 50% of ownership for the home and questioned
the Planning Commission if they have a legal way of knowing if Kathryn is really part owner.
. Pfannenstein also feels the Planning Commission needs to protect the property owners who have
lived in the community for the past 50+ years.
Pfannenstein stated it is her opinion, there is not adequate parking. She also statecithey are
concerned about the number of rentals that exist in thair area. She clarified that they are not
against the students; they are against the rental units.
Joyce Stock 220 E. Ash Street, approached the Planning Commission with the concern of
another home that is for sale on the corner of 2nd Avenue NE and E. Ash Street and the possibility
of others for sale, would those be considered additionallnterium Use Permits. She stated if that
would be the case, every house that would come up for sale would then have Interium Use
Permit provided for it. Stock feels it's ineffective to keep changing guidelines that have already
been set.
Utsch closed the public comment portion of the meeting at 7:26 p.m.
Utsch questioned the number of parking stalls that were illustrated on the diagram that was
presented. The diagram showed six stalls behind the garage. John clarified stating there is 54-
feet from the garage to the alley where there is adequate parking for four vehicles.
Utsch questioned John if Kathryn had received a "release" from the College of St. Benedict as
she is a sophomore and is required to live on-campus. John clarified stating that Kathryn has
received a "release" from the College of St. Benedict.
Weyrens stated if ownership is an issue, what the Planning Commission can do, is each year with
issuing a rental license, to have the Kalkman's provide verification that both names are still on the
deed.
.
Chronology of John &. Kathryn Kalkman Interium Use Permit
Page 3 of 3
John stated he is taken back from the City's hospitality. He also stated with growing up, he is
used to neighbors meeting you at the moving truck to help unload furniture and boxes while .
someone is inside cooking. John stated he intends to make this a nice home and to be a good
neighbor, but feels if that is wrong, he is forced to sell the property because Kathryn cannot live
there by herself.
Loso stated the whole intent of the ordinance was to preserve existing neighborhoods and to
keep the neighborhoods intact which coincides with the City's Comprehensive Plan. Loso
questioned John if he knew about the City's Ordinances prior to purchasing the property and
John stated that he had some understanding of what it was about.
Deutz feels it is wrong to take part of downtown St. Joseph and deny an Interium Use Permit
where the City has in turn allowed it in other parts of the City and gave Northland as an example.
He also feels Kathryn should be able to prove herself to the community.
Utsch stated the ordinance was changed in order to try and eliminate some of the rentals. By
changing the ordinance to owner-occupied, it would lower the number of the rental units within
the City of St. Joseph. Utsch feels if the Planning Commission were to approve the Interium Use
Permit, he would like contingencies added for example; rental inspections to be conducted yearly
with verification of ownership; if the property is sold, the Interium Use Permit would be null and
void; and the property will need to meet all City Codes.
Weyrens reported that Interium Use Permits are different than Special Use Permits. With the
Interium Use Permit, the Commissioners have the ability to specify a date whereas for example,
the Commissioners could set a four-year time line for the Interium Use Permit; the Kalkman's
would then have to renew it at that time; and it can be done without change of ownership.
Graeve questioned if it would be discriminatory to issue an Interium Use Permit to someone and .
not another. Weyrens clarified that there would need to be finding of facts whether the Interium
Use Permit is denied or approved.
Deutz made a motion to approve the issuance of the InterÎum Use Permit to John and
Kathryn Kalkman with the following contingencies:
1. The rental license will be reviewed in July 2004, violations will be reviewed at that
time, and the Commissioners will take severity of the complaints.
2. John and Kathryn Kalkman will need to show proof of ownership annually.
3. The Interium Use Permit will sunset on August 14, 200¡'
The motion was seconded by Lesnick.
Ayes: Utsch, S. Kalinowski, Lesnick, Graeve, Deutz
Nayes: Loso Abstain: None Motion Carried: 5:1:0
e
. www.cityofstjoseph.com ity of St. Joseph
City of St. Joseph
25 College AvenueNorth Public Hearing
PO Box 668
St. Joseph. MN 56374
(320) 363-7201 The Planning Commission for the City of St. Joseph will conduct a public hearing on
Fax: (320) 363-0342 Monday, June 2, 2003 at 7:05 PM in the St. Joseph City Hall. The purpose of the hearing
is to consider an Interium Use Permit to allow an owner occupied rental únit in an R-1,
ADMINISTRATOR Single Family Zoning District. The property is legally described as Lot 012 Block 001 Loso
Judy Weyrens Loso's 4th Addition located at 209 East MN Street.
MAYOR St. Joseph Code of Ordinances 52.27. subd 5 allows for an Interium Use permit as
Larry J. Hosch follows: Residential rental provided the unit is owner occupied and provided the room (s)
rented does not contain separate kitchen facilities and is nôt intended for use as an
COUNCILORS independent residence. For purposes of establishing if the property is owner occupied, the
Alan Rassier owner must be a natural person 'and the owner occupying the property as his or her
Ross Rieke principal residence and must own a fifty percent (50%) or greater interest in the property.
Gary Utsch
Dale Wick The request for Interium Use has been submitted by John and Kathryn Kalkman, 2716 S.
23rd Avenue; St. Cloud MN 56301
. Judy Weyrens
Administrator
Publish: May 23, 2093
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APPLICATION FOR SPECIAL USE PERMIT
. CITY OF ST. JOSEPH
25 College Avenue NW Fee $
Paid
P.O. Box 668 Receipt #
St. Joseph, MN 56374 Date
(320)363-7201 or Fax (320)363-0342
STATE OF MINNESOTA)
)ss
COUNTY OF STEARNS)
NAME: /(4, IH ~ Y rJ /ì1 fif- 1£ I(AL JÇr(\f\ f'J PHONE: '320 2~ $'b£t:f
ADDRESS: ;;;¿O'7 é. fY\tMN£soTA ~T. S=l- , =JõSëfl~. {Y\ 1'4 .:S 6:5 7 Lj
. .
I/We, the undersigned, hereby make the following application to the City Council and Planning Commission of the City of St. Joseph, Steams County,
Minnesota. (Applicants hav~ the responsibility of checking all applicable ordinances pertaining to their application and complying with all ordinance
requirements):
1. Application is hereby made for Special Use Permitto conduct the following: f-6NT :t íf' £b.(Go{}f'to..',S .
2. Legal description of land to be affected by application, including acreage or square footage of land involveç!~~treet
address, if any (attach additional sheetif necessary):, LOT (2..] ELûCK j! Lo:so IS '-f ' .b.brJ..
. 20C¡ £. fY't¡ NN£So1!A, >T, 05'1" 'Jð5'&tJ: f'Ý\ tJ S~s74
Present zoning of the above described property is: ' e, t SÚ.J(;,~ PAM lLY r::.-e::~ /J~t{l1I'ML
3.
- - KA.Lk-fYlA J-J
4. Name and address of the present owner of the above described property is: KATI:\f::.Yr-.;
5. Is the proposed use compatible with presenìand future land uses of the area? Please explain: ,YE.>'-
5 'If'J~'i/IAúf.\L FSúPLð IS S¡NvU_..iiOÞ.. 7e) A ,riM6Lë FAfVvlLY.
6. Will the proposed use depreCiate the area in which it is proposed? Please explain: No-
7, Can the proposed use be accommodated with existing City service without overburdening the system? Explain: V€ 5 -
8. Are local streets capable of handling traffic which is generated by the proposed use? Please explain: YES:
.
Attached to this application and made a part thereof are other material submission dClta requirements, as indicated.
Applicant Signature: ~á~ A.f;'11-111/W. {/qp(1-1[; Date: :S /1/0 :$ ·
Owner Signature: ifdJ[11 ~í/1-1 .:.f11 1<.4. (kmr7A) Date: ~/1J /0:;
FOR OFFICE USE ONLY
DATE SUBMITIED: DATE COMPLETE: DATE OF PUBLIC HEARING PUBLICATION DATE:
Planning Commission Action: _ Recommend Approval _ Recommend Disapproval Date of Action:
Date ApplicanUProperty Owner notified of Planning Commission Action:
City Council Action: _ Approved _ Disapproved Date of Action:
Date ApplicanUProperty Owner notified of City Council Action:
·
·
s -- /~--o~
. HOUSING, MAINTENANCE AND OCCUPANCY CODE
ORDINANCE NO. 55
CITY OF ST. JOSEPH, MINNESOTA
Address;
Addition:
Owner:
Manager:
Type of Structure: Single Family Apartment
To the owner, lessee, agent or occupant of the above dèscribed premises,pursuant to the
authority vested in me by St. Joseph Code of Ordinances No. 55, you and each of you upon
whom this order shall be served are hereby ordered within days to make the
following repairs.
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Failure to comply with this order may be grounds for imposition of a fine up to $1,000 and/or
suspension or revocation of your rental license by the Sf Joseph City Council
Dated this day of .2000
RE-INSPECTION DATE
. g Inspector
COMPLIANCE DATE
SUBJECT PROPERTY PHOTO ADDENDUM
FileNo.:
Case No.:
Lender:
FRONT VIEW OF
SUBJECT PROPERTY
REAR VIEW OF
SUBJECT PROPERTY
STREET SCENE
~
I
SUBJECT PROPERTY PHOTO ADDENDUM
File No.:
Case No.:
Lender:
View of Garage ·
·
·
FLOORPLAN
FileNo.:
,Case No.:
State:MN Zi : 56374
3D'
Bedroom Bath Kffchen
26' Up-H.lHIillIlI!Il Ent 26'
LivlngROOII\ Dining ROOII\
Entry
SO'
2nd Floor
10'
7' 7'
,10' 10'
12' Bedroom ~n 12'
10' 10'
7' 7'
10'
Sketch by Apex IV Windows no
AREA C¡O¡1J3\;1hATtÓt4S,'SUMMÄR.Y ; "''!1Vìj\j(3\ì);~ E\R6ÂKBOWN
-Gode,o Description - - - ~,~ . 1ò~··: ~ - ~:ä~idÖW.n- oSlibtotä1s
GLAl First 1!'l.oor 780 780 ~ First Floor
GLA2 Second Floor 500 SOD ¡ 26 x 30 -780
i Seoond F1.oor
~ 10:lt 1:2 120
~ 10:11: 26 260
~ 10 x 12 120
~
ii
TOTAL LIVABLE (rounded) 1280 4 Areas Total (rounded) 1280
ê
2716 23rd Avenue South, 81. Cloud, MN 56301 320656-5656 Fax 320 656-5678
. 5/27/2003
Judy Weyrens,
City of St. Joseph
With regards to the application for special use permit for the property
located at 209 E Minnesota Street, St. Joseph:
Our daughter Kathryn is the intended owner and occupant of the dwelling,
and is currently unavailable to be present at your June 2nd board meeting. We
would like to submit the application for special use for your review at this
meeting. If there are any concerns or unanswered questions at that time, we ask
you to table your decision until the July meeting when Kathryn will be present.
Thank you for your consideration,
John & Karen Kalkman
. *ìhis letter was electronically transmitted bye-mail.
.
Page 1 of 1
Judy Weyrens .
From: "John Kalkman" <johnkalkman@charter.net>
To: <jweyrens@cityofstjoseph.com>
Sent: Tuesday, May 27, 200310:51 AM
Attach: StJosephLetter5-27 -03 .doc
Subject: Kathryn Kalkman
Judy, the title company says they can Quick-claim her name to the deed on the day of closing. I,m not sure what
to expect. The house is in tough shape and we just want to get in and fix it up. Any questions - feel free to call.
Otherwise I'll see you at the meeting.
John 656-5656
.
.
5/27/2003
. RESOLUTION 'PC2003-_
RESOL TUION RECOMMENDING DENIAL OF THE INTERIM USE PERMIT REQUEST TO ALLOW AN
OWNER OCCUPIED RENTAL UNIT IN A R1, SINGLE FAMILY ZONING DISTRICT
The request of John and Kathryn Kalkman for an Interim Use Permit came before the Planning
Commission at a public hearing held on June 2, 2003. The purpose of the hearing was to consider
issuance of an Interim UsePermit to allow a rEintallicense in a R1 Single Family Zoning District.
St. Joseph Code of Ordinances 52.27. subd 5 allows for an Interium Use permit as follows: Residential
rental provided the unit is owner occupied and provided the room (s) rented does not contain separate
kitchen facilities and is not intended for use as an independent residence. For purposes of establishing if
the property is owner occupied, the owner must be a natural person and the owner occupying the
property as his or her principal residence and must own a fifty percent (50%) or greater interest in the
property.
The request for Intèrim Use has been submitted by John and Kathryn Kalkman, 2716 S. 23rd Avenue; St.
Cloud MN 56301
In consideration of the information presented to the Planning Commission and its application to the
Comprehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the
following findings:
The property owner failed to provide proof that the owner occupying the building owns at
least 50% interest in the property.
. Therefore, based on the above findings, the Planning Commission makes the following recommendation:
Denial of the Interim Use Permit to allow an Owner Occupied rental unit in a R1 Single Family Zoning
District based on the above$tated finding.
Approved this 2nd day of June 2003
Gary Utsch, Planning Commission Chair
Judy Weyrens, Administrator
.
Extract of the St. Joseph Code of Ordinances
· Regulating Rental Units in a Residential Zoning District
Subd. 5: Interim Uses. The following are Interim Uses allowed by permit based upon the
procedures and criteria set forth in Section 52.07.04 of this Code.
a) Residential rental provided the unit is owner-occupied and provided the room(s) rented
does not contain separate kitchen facilities and is not intended for use as an independent
residence. For purposes of establishing if the property is owner occupied, the owner must be a
natural person and the owner occupying the property as his or her principal residence must own
a fifty percent (50%) or greater interest ill the property. In addition,
1. The property must satisfy the parking requirements contained in this
Ordinance.
2. The rental unites) must:
a. Have a ceiling height of at least seven (7) feet;
b. Contain adequate ventilation and fire escapes as determined by
the Building Official; and,
· c. Meet a11 applicable rental codes as outlined in St. Joseph
Ordinance 55.
"-
·
Extract of the St. Joseph Code of Ordinan ces
Outlining the process for issuance of an Interim Use Permit ·
Subd.3: Special Use Permit.
A. Purpose and Scope. The purpose of this Section of the Zoning Ordinance is to provide
the Planning Commission and City Council with a reasonable degree of
discretion in determining the suitability of certain designated uses upon the
general welfare and public safety.
B. Issuance. Special use permits may be issued for any of the following:
1. Any of the uses or purposes for which such permits are required or permitted by the
provisions of this Ordinance.
2. Public utility or public service uses or public building in any district when found to
be necessary for the public health, safety, convenience or welfare.
3. To classify as a conforming use any non-conforming institutional use existing in any
district at the time of the establishment of such district.
C. Application. Applications for Special Use Permits and required fees shall be submitted
the City Administrator. The application shall be accompanied by a site plan
containing such information as is necessary to show compliance with this
Ordinance, including but not limited to:
1. Description of site (legal description). ·
2. Site plan drawn at scale showing parcel and building dimensions.
3. Location of all buildings and their square footage, and the location of
easements.
4. Curb cuts, driveways, access roads, parking spaces, off-street loading areas and
sidewalks.
5. Landscaping and screening plans.
6. Drainage and erosion control plan with pertinent elevations.
7. Sanitary sewer and water plan with estimated use per day.
8. Soil type, the location of wetlands as defined by Minnesota Statute 1036.005,
Subd. 19, or absence thereof as verified by a statement from the Stearns County
Environmental Services Office.
9. Any additional written or graphic data reasonably required by the City
Administrator or the Planning Commission.
10. Proof that the Applicant is the owner of the parcel in question.
·
D, Procedure. The City Administrator shall forward said application to the Planning
Commission for consideration at their next regular meeting.
1. The City Administrator shall review all Development Review
.- Applications and upon verification that the Application is complete and
meets the requirements of the Ordinance, the City Administrator shall
schedule a public hearing. The City Administrator shall complete the
review process within ten (10) days of receipt of the Application. Notice
of such hearing shall be published in accordance with State Law and
notice shan be published at least once in the official paper of the City and
mailed to individual properties within three hundred fifty (350) feet of
the parcel included in the request not less than ten (10) days nor more
than thirty (30) days prior to the date of said hearing. Failure of a
property owner to receive said notice shall not invalidate any such
proceedings.
2. The Planning Commission shan consider possible adverse effects of the
proposed special use,andwhat additional requirements may be necessary
to reduce any adverse effects, and shan make a recommendation to the
City Council within the guidelines as mandated by State Law.
3. The City Council shall act upon the report and recommendation from the
Planning Commission within the guidelines as mandated by State Law.
Upon receiving the report and recommendation from the Planning
Commission, the City Council shall have the option of holding a public
hearing if necessary and may impose any conditions deemed necessary.
Approval of a special use permit shan require passage by a majority vote
of the full City Council.
. E. Standards. The Planning Commission shall recommend a special use permit and the
Council shall order the issuance of such permit if the application conforms to the
specific standards set forth below, as it would apply to-the pª,rticular use at the
proposed location:
1. Will not be detrimental to or endanger the public health, safety, morals,
comfort, convenience or general welfare of the neighborhood or the City.
2. Will be haImonious with the general and applicable specific objectives of
the comprehensive plan of the City and this Ordinance.
3. Will be designed, constructed, operated and maintained so as to be
haImonious and appropriate in appearance with the existing or intended
character of the general vicinity and will not change the essential
character of that area.
4. Will not be hazardous or disturbing to existing of future neighboring
uses.
5. Will be served adequately by essential public facilities and services,
including streets, police and fire protection, drainage structures, refuse
disposal, water and sewer systems, and schools.
6. Will not create excessive additional requirements at public cost for
. public facilities and services and will not be detrimental to the economic
welfare of the community.
7. Will not involve uses, activities, processes, materials, equipment and
conditions of operation that will be detrimental to any persons, property,
or the general welfare because of excessive production of traffic, noise, .
smoke, fumes, glare or odors.
8. Will have vehicular approaches to the property which are so designed as
not to create traffic congestion or an interference with traffic or
surrounding public thoroughfares.
9. Will have adequate facilities to provide sufficient off-street parking and
loading space to serve the proposed use.
10. Will not result in the destruction, loss or damage of a natural, scenic, or
historic feature of major importance.
F. Denial For Non-Compliance. If the Planning Commission recommends denial of a
special use pennit or the Council orders such denial, it shall include in its
recommendations or detennination findings as to the ways in which the proposed
use does not comply with the standards required by this Ordinance.
G. Conditions. In recommending or approving any special use pennit, the Planning
Commission and the Council may impose conditions which are considered
necessary to meet the standards of this Ordinance and to protect the best interests
of the surrounding area or the City as a whole. Violation of any such condition is
a violation of this Ordinance. These conditions may include but are not limited
to the following:
1. Ingress and egress to property and proposed structures thereon with .
particular reference to vehicle and pedestrian safety and convenience,
traffic flow and control, and access in case of fire or other catastrophe.
2. Off-street parking and loading areas where required and the economic
effect, noise, glare, or odor of the special use on nearby property.
3. Refuse and service areas.
4. Uti1ities with reference to location, availabi1ity and compatibility.
5. Diking, fencing, screening, landscaping or other faci1ities to protect
adjacent or nearby property.
6. Signs, if any, and proposed exterior lighting with reference to glare,
traffic safety, economic effect and compatibility and harmony with
properties in the district.
7. Required yards and other open space.
8. General compatibility with adjacent and other property in the district.
H. Expiration. If substantial construction has not taken place within one (1) year after the
date of a special use permit, the pennit is void except that, on application, the .
Council, after receiving the recommendation of the Planning Commission, may
extend the pennit for an additional period not to exceed one (1) year. A special
. use permit authorizes only the conditional use specified in the permit and expires
if, for any reason, the authorized use ceases for more than one (1) year.
. Subd. 4. Interim Use Permit.
A. Purpose. The purpose and intent of all owing interim uses is:
1. To allowa use for a limited period of time that reasonably utilizes the property in
the manner not permitted in the applicable zoning district.
2. To allow a use that is presently acceptable but that, with anticipated
development, may not be acceptable in the future.
B. Application, Public Hearing, Notice and Procedure: The application, public notice and
procedure requirements for interim use permits shall be the same as those for Special Use
Permits as provided in Section 52.7, Subd. 3 of this Ordinance.
C. Standards: The Planning Commission shall recommend an interim use permit and the
Council shall issue such interim use permits only if it finds that such use at the proposed
location:
1. Meets the standards of a special use permit set forth in Section 52.7,
Subd 3, of this Ordinance, except subdivision B.IO.
2. Conforms to the zoning regulations, performance standards and other
requirements of this Ordinance.
. 3. Is allowed as an interim use in the applicable zoning district.
4. Will terminate upon a tangible date or event specified in the resolution
approving said interim use permit.
5. Will not impose, by agreement, additional costs on the public if it is
necessary for the public to take the property in the future.
6. Will be subjected to, by agreement with the owner, any conditions that
the City Council has deemed appropriate for permission of the use,
including a condition that the owner will provide an appropriate financial
surety to cover the cost of removing the interim use and any interim
structures upon the expiration of the interim use permit.
D. Termination: An interim use permit shall terminate upon the occurrence of any of the
following events; whichever first occurs:
1. The date specified in the permit;
2. A violation of the conditions under which the permit was issued;
or
3. A change in the City's zoning regulations which render the use
nonconforming.
.
AOL.COM I Message View Page 1 of2
Subj: Please forward to council members
. Date: 6/1112003 9:37:23 AM Eastern Standard Time
From: 'Terhaar, Jody" <JTERHAAR@CSBSJU.EDU>
To: ~eyrens1.@aoLçj)m~
Sent ITom the Internet (D.~mil~)
Hi Judy,
Could you please see that all members of the city council receive this prior to their meeting to
consider the special use permit for 209 E. Minnesota Street? Please let me know that you have
received this e-mail. Thanks!
Jody
Dear Members of the St. Joseph City Council,
It is my understanding that you will be making a decision at your next Council meeting
regarding the recommendation from the Planning Commission about a special use permit for a
property at 209 East Minnesota Street. Mr. and Mrs. Kalkrnan have purchased this home for
their daughter, Kathryn, and are seeking a special use permit so that she can have two other
. people live with her to help with the mortgage payment.
At the Planning Commission meeting a member asked whether or not the Kalkman's
daughter, Kathryn, had been released by the College from the requirement to live on-campus.
Mr. Kalkman indicated that a release had been received. As the person responsible for
granting releases to the CSB housing requirement, I want to clarify what has transpired.
We received an e-mail from Mr. Kalkman asking that his daughter be released from the
housing requirement for her sophomore year. In the e-mail that was dated 4/29, he indicated
that his daughter had purchased the house at 209 East Minnesota Street. He also called our
office after expressing his desire for a decision and was pretty adamanent about his belief that
living off-campus was in his daughter's best interest. The benefits we believe exist for students
who live on campus for two years were not enough to convince Mr. Kalkman that his request
not be approved. He was told via a phone call that Kathryn would be released from her
housing contract due to the home he indicated had been purchased for their daughter's use.
I met with Kathryn just prior to the end of the academic year to ask her about her plans to live
off-campus since we had not had any communication directly with her regarding this request.
During my meeting with Kathryn I asked about the house purchase, her plans for roommates,
. etc., and also talked with her about the city ordinance regarding rental properties. She seemed
uninvolved in these details and indicated that her dad was taking care of things. I described to
her what I understood of the changes that were made in regard to rental properties in St. Joe
http://webmai1.ao1.comlfmsgview . adp?folder=SU5CT1 g=&uid=7004189 6/12/2003
AOL.COM I Message View Page 2 of2
and indicated that until a final decision is made regarding the special use permit her dad
applied for I was not going to cancel her housing contract. If the city does approve the special ·
use permit for this property, Kathryn will be released from her CSB housing requirement. If
the city does not approve the special use permit, Kathryn still has on-campus housing for the
upcoming academic year. I also indicated to Kathryn that other CSB first year or sophomore
srudents would not be released from the housing requirement to move in with her as off-
campus roommates. She was not sure who would be living with her at the time that I met
with her.
As you are probably aware¡ Jim Hardwick, former SJU Dean of Srudents, served on the task
force that reviewed the existing ordinances regarding rental properties and proposed changes
that are now in use in the city. As a member of the task force he represented the interests of St.
Ben's and St. John's as well as his interests as a citizen of St. Joe. The two instirutions are in full
support of the changes made in the ordinances regarding rental properties and believe the
changes were intended to improve the quality of life for all citizens of St. Joe.
Sincerely¡
Jody Terhaar
--------------------------------------------------------------
Jody L. Terhaar ·
Associate Dean of Srudents
College of St. Benedict
37 South College A venue
St. Joseph¡ MN 56374
(320) 363-5580 or (320) 363-5601
Fax: (320) 363-5006
jterhaar@csbsju.edu
·
http://webmail.aol.comlfmsgview .adp?folder=SU5CTl g=&uid=7004189 6/12/2003
FROM : N0RTHLAND DES I GNS FAX NO. : 320 202 1809 Jun. 02 2003 01:31PM P2
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_v-
. Church of St. Joseph
12 W. MinneiOta St_
St. Joséþh, MN 5&374
320/363·7505
Fax: 3201363-0710
May 14.2003
To Whom It May Conœm.:
St. J08êph Catholic Cbwoh is in agreeme:n.t to offer the apartments
above Papa Gi\ÞCppe seven parking I!!paces on a yearly baMs.
A.¡~t786-
Rev. Ores Miller OSB
Pastor
.
.
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· I Attachment: Yes orNo I
REQUEST FOR COUNCIL ACTION
Linda Schyma - Special Use Permit
DATE: June 17,2003
Planning
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Linda Schyma, 11 College Avenue North, Special Use Permit, allow a rental unit in a General Business
Zoning District
PREVIOUS ACTION
The Planning Commission reconsidered this matter on June 2, 2003 at the request of the City Council.
Please refer to the Request for Planning Commission Action.
·
RECOMMENDED BOARD ACTION
FISCAL IMPACT
COMMENTS/RECOMMENDATIONS
The Planning Commission recommended the Council approve the Special Use Permit request of Linda
Schyma to allow a rental unit in a General Business Zoning District with the following contingencies:
· The City needs a letter from the Parish Council verifying that seven parking spaces will be
available for use by Papa Guiseppe. The City received a letter from the Pastor of St. Joseph's
Church, but the Parish Council must make the final determination.
· The parking spaces must be designated for the exclusive use of the renal u nit and must be
available 24/7.
· The property owner must provide proof annually that the parking is provided with a receipt from
the St. Joseph Parish.
· The property owner must meet all the building code issues, including fire.
·
I Attachment: Yes or No I
REQUEST FOR PLANNING COMMISSION ACTION .
Linda Schyma - Special Use and Variance
DATE: June 2,2003
AGENDA ITEM
Linda Schyma - Special Use and Variance
PREVIOUS ACTION
The Planning Commission on May 5, 2003 conducted a public hearing for the issuance of a Special Use
Permit to allow a rental unit in a General Business Zoning District and a variance request to allm\' parking
further than 350 feet ITom the property.
The Planning Commission unanimously recommended the City Council deny the variance and special use
request as the parking request was not a reasonable distance to the property. The proposed parking was
located on the southern edge of the campus at least six blocks ITom the rental unit. The Planning
Commission further agreed that if the parking can be resolved a new hearing can be conducted and the fee
. will be waived.
At the May 15,2003 City Council Linda Schyma stated that parking had been arranged with 8t, Joseph's
Parish and she requested the Council reconsider the request. The Council referred the matter back to the
Planning Commission for reconsideration. .
RECOMMENDED PLANNING COMMISSION ACTION-
If the Planning Commission is inclined to approve the request, the following contingencies should be
included:
. The annual application for a rental license must include an executed agreement with St.
Joseph's Church that seven overnight parking spaces will be designated for use by the
residents at 11 College A venue North.
. The property must meet all the license requirements, including fIre access.
COMMENTS/RECOMMENDATIONS
Since the Council did not take action on the matter and referred it back to the Planning Commission a
new public hearing is not required. I have informed the property owner that the Planning Commission
would not reconsider this matter without written proof from the Church.
Concerns have been expressed regarding the outside fire access, air conditioner and refuse service. I have
been told that the fire escape and air conditioner are located on the adjoining property. The City
considers this matter a neighbor dispute and if the exterior stairway is removed without a second means of
ingress/egress constructed, the rental license will be void as two ingress/egress is a building/fire code
requirement. As far as the air-conditioning unit there is nothing that requires rental units to have air
conditioners. Refuse can be provided through the City by use of the bag system.
Please bring your information with you from the last meeting. .
Chronology ofUnda Schyma - Special Use Permit and Variance Request
Page 1 of 2
.
Linda Schvma - Special Use Permit: Weyrens reported the Planning Commission conducted a
public hearing on May 5, 2003 for the issuance of a Special Use Permit to allow a rental unit in a
General Business Zoning District and a variance request to allow parking further than 350-feet
from the property. The Planning Commission unanimously recommended the City Council deny
the variance and special use request as the parking request was not a reasonable distance to the
property. The proposed parking was located on the southern edge of the campus at least six
blocks from the rental unit The Planning Commission further agreed that if the parking can be
resolved, a new hearing can be conducted and the fee would be waived. At the May 15, 2003
City Council meeting, Linda Schyma stated that parking has been arranged with St Joseph's
Parish and she requested the Council reconsider her request. The Council referred the matter
back to the Planning Commission for reconsideration.
Weyrens also reported that since the Council did not take action on the matter and referred it
back to the Planning Commission, a new public hearing is not required. Weyrens informed the
property owner that the Planning Commission would not reconsider this matter without written
proof from St. Joseph Parish.
Weyrens stated concerns have been expressed regarding the outside fire access, air conditioner,
and refuse service. Weyrens has been told that the fire escape and air conditioner are located on
the adjoining property. The City considers this matter a neighborhood dispute and if the exterior
stairway is removed without a second means of ingress/egress constructed, the rental license will
be void as two ingress/egress is a building and fire code requirement As far as the air
. conditioning unit, there is nothing that requires rental units to have air conditioners. Refuse can
be provided through the City by use of the bag system.
The recommendation for the Planning Commission-is if they are inclined to approve the request,
the following contingencies should be included:
1. The annual application for a rental license must include an executed agreement with St.
Joseph Parish that seven overnight parking spaces will be designated for use by the
residents at 11 College Avenue North.
2. The property must meet all the license requirements, including fire access.
Weyrens reported a letter has been received from the St Joseph Parish and stated as follows:
Sf. Joseph Catholic Church is in an agreement to offer the apartments above Papa
Guiseppe's seven parking spaces on an annual basis.
Weyrens recommends if the Planning Commission does issue a Special Use Permit, that it be
contingent upon Schyma's providing proof of parking annually to the City.
Utsch sated he needs to receive a letter from the Parish Council with their recommendation for
Schyma's use of seven parking stalls; when the parking lot is paved, the seven stalls need to be
designated for Schyma's use; and Schyma will need to provide proof of payment annually for
those parking stalls.
Utsch also stated the fire escape issue needs to be resolved between both property owners Linda
Schyma and Roger Steichen.
Deutz made a motion to approve LindaSchyma's request for a Special Use Permit to allow
a rental unit in a General Business Zoning District at 11 College Avenue North and Parking
Variance and contingent upon the following:
1. Planning Commission needs to receive a letter from the St. Joseph Parish Council
. for Schyma's use of seven parking stalls,
Chronology of Linda Schyma - Special Use Permit and Variance Request
Page 2 of 2
2. The seven parking stalls need to be designated for Schyma's use,
3. Schyma will need to provide proof of payment annually for those parking stalls, .
and
4. The property must meet all the license requirements, including fire access.
The motion was seconded by S. Kalinowski and passed unanimously by those present.
DRAFT
June 15, 2003 - Extract of the City Council Minutes
Linda Schvma. 11 Colleqe Avenue North: Weyrens reported the Planning Commission had
conducted a public hearing on May 5, 2003 for a Variance and Special Use Permit to allow a
rental unit at 11 College Avenue North. The Special Use Permit was granted provided that
parking would be located behind Loso's Bar and the property remained in the same ownership.
The property is in the process of being sold and Mr. Loso has since decided he would not provide
parking. Therefore, the existing Special Use Permit is null and void. The Schyma's are
requesting a Special Use Permit at this point, but the nearest parking that is available is the south
side of St. Benedict's College. Weyrens stated the Planning Commission denied the Variance
and Special Use Permit and stated if Schyma could provide adequate parking within 350-feet as
stated in the City of S1. Joseph Code of Ordinance, they could have a new public hearing and the
public hearing fee would be waived.
Linda Schyma approached the City Council stating the realtor she has been working with, Joel
Hahn had contacted her stating he has a contract with St. Joseph Catholic Church to allow
Schyma the use of seven parking stalls. Hosch stated he does not have a problem with
continuing the Special Use Permit under the same means that if something does happen, the .
Special Use Permit will be null and void.
Weyrens stated due to the parking issue, the Planning Commission has not had the opportunity
to discuss the Special Use Permit and feels procedurally, it should go back to the Planning
Commission for discussion at their June 2, 2003 meeting. Rassier stated he would like to receive
a letter from S1. Joseph Catholic Church and recommends Schyma to return to the Planning
Commission to complete the Variance and Special Use Permit process, and if the Planning
Commission agrees, there is no need for Schyma to come before the City Council.
Rassier made a motion to table the Variance and Special Use Permit until the Planning
Commission's meeting on June 2, 2003. The motion was seconded by Wick and passed
unanimously.
.
AIISpec Servic,es, LLC
14562 Ronneby Road NE, Foley, MN 56329
(320) 293-5298 - Phone (320) 387-2703 ~ fax
June 16, 2003 "Quality Building Inspection - Guaranteed"
1
St. Joseph City Council
"'-i City of St. Joseph
St. Joseph, MN 56374
RE: Plan Review Fees
Dear Sirs/Madams:
,,-"'~
<i
" Attached is the language regarding plan review fees from the 1997 Uniform Building
Codè (old code, item A), and the Minnesota Building Code (new códe, item B, this '
document has DRAFT imposed on the background. The final copies have not been sent
out by the State as of today).
,The old code states,: "Said plan reyiew fee shall be 65 percent of the building permit fee
as shown in Table I-A." - (see attacned, item C).' I have also included the permit fee
schedule that We are using, you'll note that it is substantially less tha~ those in Table
'! I-A" (see attached, item D).
., The new code makes no specific _reference to plan review fees other than_ a 25% fee for
, multiple plans of the same desìgn. I would propose to the council that a 25% plan
review fee be implemented for all permits to be compliant with the code. The permit
fees sch~dule would stay the sanie since the new code makes no specific dollar amount
recommendations for permit fees.
I would also note that our company contracted with the City just over two years ago at
a 5% lower percentage than-the previous contract~r. We have not, and don't anticipate
-., in the near future, an increase in our fees to the City. Any plan review fees that would
I. be paid are paid by the applicant, not the City.
3
I will be present at the upcoming meeting to answer any questions you may have. If
you would like to speak tome prior to that time feel free to contact me at (320)293-
. 5298.
J. cott
ding Official MN#2099
;
~
106.4.1 -n //1' A- 1997 UNIFORM BUILDING CODe
107.6
and that the fees' specified in Section 107 have been paid, the incorrect iIifomiation supplied, or in violation of any ordinance or
eülding official shall issue a ,permit therefor to 'the applicant. regulation or any of the provisions of this code. t
," When the building official issues the. permit where plans are re- SECTION 1 07 -·FEES
qùired, the buildiDg dffièial shall endorse in writing or stamp the
plans and specifications APPROVED: Such approved plans and 107.1 General. Fees shall be assessed in accordance with,the
specifications shall not be.changed, modifi~d or.altered without provisions of this section or shall be as set forth in the fee schedule
authorizations from the building. official, and all work'régulated adopted by the jurisdiction.
by·this code shall be done in ,accordance with the approved plans. 107.2 Permit Fees. The fee for each permit shall be as set forth (
, The building <Jfficial.may issue a permit for the construction of in Table I-A.
part of a building or structure before the entire plans and specifica- The determination of value or valuation under any of the provi-
tions for the whole building or structure have been submitted or
approved, provided adequate information and detailed statements sions of this code shall be made by the building· official. The value
have been filed complying with all pertinent requirements of this to be used in computing the building permit.and building plan re-
code. The·holder of a partial ,permit shall proceed without assur- view fees shall be the total value of all construction work for which
the permit is issued, as well as all finish work, painting, roofing, /
ance that the permit for the entire building or structure will be . l
granted. . electrical, .plumbing, heating, air conditioning, ,elevators, fire-
106.4.2 Retention of plans. One set of approved plans; specifi- . extinguishing systems and any other permanent equipment.
107.3 Plan Rtwiew Fees. When submittal documents are re-
cations and computations shall' be retained by the building official quired, by Section 106.3.2, a plan review fee shall be paid at the
for a period of not less than 90 days from date of completion of the time .of submitting the submittal documents for plan review. Said
work covered therein; and one set of approved plans and specifica- plan review fee shall be 6S percent of the building permit fee as
tions shall be returned to the applicant, and said set shall be kept on shown in Table I-A.
the site of the building or work at all times during which the work The plan review fees specified in this section are separate fees
authorized thereby is in progress. from the permit fees specified in Section 107.2 and are in addition
106.4.3 Validity of permit. The issuance or granting of a permit to the permit fees.
. or approval of plans, specifications and computations shall not be When submîttal documents are incomplete or changed so as to, '
construed to be a permit for, or an &Ppwval of, any violation of any require additional plan review or when the project involves de-
of the provisions .of this code or of any other ordinance of the juris- ferred submittal items as defined in Section 106.3.4.2, aÌl addi-
diction. Permits presuming to give aµthority to violate or cimcel íÍonal plan review fee shall be charged 'at the rate shown in Table
~e provisions of this code or other ordinances of the jurisdiction I-A. C
hall not be valid. .' .
, . 107.4 . Expiration of Plan Review. Applications for which no·
The issuance of a permit based on plans, specifications and oth- permit is issued within 180 days following the date of application
er data sh!!ll ~ot prevent the building official from thereafter re- shall expire by limitation, and plans and other data ~ubmitted for
quiring the correction of errors in said plans, specifications-and review may thereafter be returned to the applicant or destroyed by
other data, or from preventing building operations being carried the building official. The building official may extend the time for
on thereunderwhen.in violation of this code or of any other ordi- action by the applicant for a period not exceeding 180 days on re-
nances of this jurisdiction. . quest by the applicant showing that circumstances beyond the
106.4.4 Expiration. Every permit issued by the building official control of the applicant have prevented action from being tàken.
under the provisions of this code shall expire by limitation and be- No application shall be extended more than once. In order to re-
come null and.void if the building or work authorized by such per- . new aCíÍ0D on an application after expiration, the applicant shall
mit is not commenced wifhin 180 days from the date of such resubmit plans and pay a new plan review fee.
permit, òr if the building or work authorized by such permit is sus- 107.5 Investigation Fees: Work without a Permit.
, pendedor abandoned at any time ,after the work is commenced for 107.5.1 Investigation. Whenever an)' work for which a permit
a period of 180 days. Before such work can be recommenced, a
new permit shall be first obtained to do so, and the fee therefor is required by this code has been commenced without first obtain- ~
shall be one hili the amount required for a new permit for such ing said permit, a special investigation shall be made before a per-
work, provìded no changes have been made or will be made ,in the mit may be issued for such work
original plans. and specifications for such work, and provided fur- 107.5.2 Fee. An investigation fee, in addition to the permit fee,
ther that such suspension or abandonment has not exceeded oÌIe shall be collected whether or not a permit is then or subsequently
year. In order to renew action on-a permit after expiration, the per- issued. The investigation fee shall be equal to the amount of the
mittee shall pay a new full permit fee. permit fee required by this code. The minimum investigation fee
Any permittee holding an unexpired permit may apply for an shall be the same as the minimum fee set forth in Table 1~A. The (
extension of the time within which work may commence under payment of such investigation fee shall not exempt any person
. that permit when the permittee is unable to commence work with~· from compliance with all other provisions of this code nor from
in the time required by this section for good and satisfactory rea- any penaItyprescribed by law.
sons. The building officìal may extend the time for action by the 107.6 Fee Refunds. The building official may authorize refund-
permittee for a period not exceeding 180 days on written request ing of any fee paid hereunder which was erroneously paid or
by the permittee showing that circumstances beyond the control of collected. (
e the permittee have prevented action from being taken. No permit The building official may authorize refunding of not more than
shall be extended more than once. 80 percent of the permit fee paid when no work has been dQne un-
106.4.5 Suspension or revocation. The building official may, der a permit issued in accordance with this code.
in writing, suspend or revoke a permit issued under the provisions The building official may authorize refunding of not more than
of this code whenever the permit is issued in error or on the basis of 80 percent of the plan review fee paid when an application for a
1-4
1997 UNIFORM BUILDING CODE. 107.6
108;8
permit for which a plan review fee has been paid is withdrawn or There shall be a final inspection and approval of all buildings
canceled before any plan reviewing is done. and structures when completed and ready for occupancy and use. .
The building official shall not authorize refunding of any fee 108.:5 Required Inspections.
paid except on written 'application filed by the original permittee ,108.5.1 GeneraJ. Reinforcing steel or structural framework of
not later than 180 days after the date of fee payment. any part of any building or structure shall' not be covered or con-
cealed without first obtaining the approval of the building official.
Protection of joints and penetrations in fire-resistive assemblies I
shall not be concealed from view until inspected and approved.
SECTION '08 - INSPECTIONS The building official, upon notification, shall make the inspec-
tions set forth in the following sections.
108.1 General. All construction or work for which a permit is 108.:5.2 Foundation inspection. To be made after excavations
required shall be subject to inspection by the building official and for footings are complete and any required reinforcing steel is in
all such construction or work shall remain accessible and exposed place. For concrete foundations, any required forms shall be in
for inspection purposes until approved by the building official. In place prior to inspection. All materials for the foundation shall be
addition, certain types of construction shall have continuous in- on the job, except where concrete is ready mixed in accordance
spection, as specified in Section 1701.5. with approved nationally recognized standards, the concrete need I
Approval as a result of an inspection shall not be construed to be not be on the job. Where the foundation is to be constructed of ap-
proved treated wood, additional inspections may be required by
an approval of a violation of the provisions of this code or of other the building official.
ordinances of the jurisdiction. Inspections presuming to give au-
thority to violate or cancel the provisions of this code or of other 108.5.3 Concrete slab or under-floor inspection. To be made
ordinances of the jurisdiction shall nothe valid. after all in-slab or under-floor building service equipment, con-
It shall bè the duty of the permit applicant to cause the work to duit, piping accessories and other ancillary equipment items are in
place, but before any concrete is placed or floor sheathing
remain accessible and exposed for inspection purposes. Neither installed, including the subfloor.
the building official nor the jurisdiction shallbe liable for expense 108.5.4 Frame inspection. To be made after the roof, all fram-
entailed in the removal or replacement of any material required to
allow inspection. ing,' fire blocking and bracing are in place and all pipes, chimneys
and vents are complete and the rough electrical, plumbing, and
A survey of the lot maybe required by the building official to heating wires, pipes and ducts are approved. .
verify that the structure is located in accordance with the approved
plans. . 108.5.:5 Latb or gypsum board inspection. To be made after all
lathing and gypsum board, interior and exterior, is in place, but be-
fore any plastering is-applied or before gypsum board joints and
108.2 Inspection Record Card. Work requiring a permit shall fasteners are taped and finished.
not be commenced unùl the permit holder or an agent of the permit 108.5.6 Final inspection. To be made after finish grading and
holder shall have posted or otherwise made available an inspec-
tion record card such as to allow the building official to conve- the building is completed and ready for occupancy;
niently make the required entries thereon regarding inspection of 108.6 Special Inspections. For special inspections, see Chapter
the work. This card shall be maintained available by the permit 17.
.bolder until final approval has been granted by the' building
official. 108.7 Other Inspections. In addition to the called inspections
specified above, the building official may make or require other
108.3 Inspection Requests. It shall be the duty of the person do- inspections of any construction work to ascertain compliance with
ing the work authorized by a permit to notify the building official the provisions of this code and other laws wbichare enforced by
that sucb work is ready for inspection. The building official may the code enforcement agency.
require that every request for inspection be filed at least one work- 108.8 Reinspections. A reinspection fee may be assessed for
ing day before such inspection is desired. Such request may be in each inspection or reinspection when such portion of work for
writing orby telephone at the option of the building official. which inspection is called is not complete or when corrections
called for are Dot made.
It shall be the duty of the person requesting any inspections re- This section is not to be interpreted as requiring reinspection
quiredby this code to provide acces.s to and means for inspection
of such work. fees the first time a job is rejected for failure to comply with the
requirements of this code, but as controlling the practice of calling
for inspections before. the job is ready for such inspection or re-
108.4 Appnn'aI Required. Work shall not be done beyond the inspection.
point indicated in each successive inspection without first obtain- Reinspection fees may be assessed when the inspection record
ing the approval of the building official. The building official,
upon notification, shall make the requested inspections and shall card is not posted or otberwise available on the work site, the
either indicate that portion of the construction is satisfactory as approved plans are not readily available to the inspector, for fail-
completed, or shall notify the permit holder or an agent of the per- ure to provide access on the date for which inspection is requested,.
mit holder wherein the same fails to comply with this code. Any or for deviating from plans requiring the approval oithe building
portions that do not comply shall be corrected and such portion official.
shall not be covered or concealed until authorized by the building To obtain a reinspection, the applicant shall file an application
official. tberefor in writing on a form furnished for that purpose and pay the
1-5
0;/31102 µI0Õ [REVISOR] CEL/SP RD3334
1 investig-ation fee established by the municipality shall be collected and is in additÍòn to
. the required permit fees, but it may not exceed the permit fee.
3 Subp. 9. Fee refunds. The municipality shall establish a permit and plan review fee
4 refund policy.
5 Suþp. 10. State surcharge fees. All municipal permìts issued for work under the code
6 are subject to a surcharge fee. The fees are established by Minnesota Statutes, section
7 16B.70. Reports and remittances by municipalities must be filed with the commissioner,
8 directed to the attention of the state building official.
9 Surcharge fees imposed by the state are in addition to municipal permit fees.
<*'-
,0 Sur~¡;;m~.-æ"ÿ""'.~~~~J;1su~~-""@i~~~wm~~sioner,
!![; Ii
,1 to ttattention of the state building- officiaL I
otª , I
", j[:;".- D~ - rJ[J' . d
.2 130 , , 17 '''''' ," ",...,.,;,9 .' " ,~ -~ """'" ._ iiliil.
i1ë -' ~ =, ¡;s.- ,'I If'" ' ~ ~
.3 ' Ifihe b: ,~in 1Îrda·, ~~~: ds7 war ted ,~áhelco~d~ be:'::~; eâorrÍed in a
Ii .. . ' -i '-. .. Ii
i§ ~ '=;= ~ . ~ = ~ "'"
. maI1!erco"::~~ t:'e_ :,."lSjJJ:..of t ã<' "'~, m a!!n ~rous or ~afe ma~er the
, I, ._ .~ ,\~.~ ¡¡ ~. ~I
5 building~-~1I!Vî ,_.=- t~rd~ :.~, ~ I
I ' ' ' .
6 T.le stop work örder shall be in writing and issued to the owner of the I'opertv
II ' , ' " I
7 invo~~~~~~~ L:...'t7-L1,,~~(¡ff a stop
8 work order, the cited work shall immediately cease. The stop work order shall state the
9 reason for the order and the conditions under which the cited work will be permitted to
o resume.
1 1300~0180 UN5AFE BlJILDING5 OR STRUCTUttES.
2 A building or structure regulated by the code is unsafe, for purposes of this part, if it
3 is structurally unsafe, not provided with adequate egress, a fire hazard, or otherwise
1 dangerous to human life.
) Building service equipment that is regulated by the code is unsafe; for purposes of
) . this part, if it is a fire, electrical, or health hazard; an unsanitary condition; or otherwise
1300.0180 25
07/31/02 [REVISOR] CEL/SF RD3334
1 (b) foundation materials to include poured concrete, masonry units, and wood;
2 (c) garage dimensions; .
3 ( d) roof design changed by a revised truss plan approved by the building official;
4 (e) bays or cantilevered floor areas;
5 (f) decks and porches; and
6 (g) other modifications approved by the building official;
7 (4) occupancy groups other than R-3 and U must be the same type of
8 construction and occupancy classification and have the same exit system;
9 Exception: Minor changes to the exit access; and
~-'--._- ..~.- - . ..--~ --:--.. - ..-- . -~ -- - -.. . . -. -~
10í~ '(STtKe~s1~r pIan- ìsbased on a master plan for which the municipafutv has
11 iSSU~d a permit within the last 12 months. i
I _ ~ . . ª: . --=-= _~ _ ~ -~ I
12 ïB. FtB reWL'E!M{ fe~ilar bui\dìng p]~mu~ me rn1'5f!d ~ tile costs
~ ~ ~.-:-_ ~- ~!~ê=~§i
13 cam~ensuame wi~e.erl:=-d indile&ast of~\!ice. Pliiiireview Rees for
14 suru!r b~g~ s~rl~cee~nt ~te\ormal1Øding Ptrut fee .
15 esta1lish~ancrr~arged- byme munfcipalitvfor the same structuIe. I
~ - ~
t,.:::::= ~
--- ..-
,- -
16 1:. The plan review fee charged far similar building plans applies to all bŒildings
-- -~
=-= =.-
~::¡ ~
_.- . .
, ' -
17 re~umeEf : -vy "1Tœ~6'cœ- règaRlless --or occupancy dasslfication mClucling
18 industrialized/modular buildings constructed under a program specified in Minnesota
19 Statutes, section 16B.75.
20 D. The applicant must submit a new plan set and other information as required by
21 the building official for each building reviewed as a similar building.
22 Subp. 7. Payment of fees. A permit shall not be issued until the fees prescribed by the
23 municipality have been paid.
24 Subp. 8. Work commencing before permit issuance. If work for which a permit is
25 required by the code has been commenced without first obtaining a permit, a special
26 investigation shall be made before a permit may be issued for the work An .
130D.0160 24
- 07/31/02
(REVISOR] CEL/SP RD3334
,1 A. manufactured homes containing, a Housing and Urban Development (RUD)
. certification label;
3 B. prefabricated buildings with a Minnesota Building Codes and Standards
4 Division prefabrication label; and
5 C. industrialized/modular buildings with an Industrialized Building Commission
6 (IBC) label.
7 Subp. 4. Building permif fees. Building permit fees shall be based on valuation.
8 Exceptions:
9 A. one- and two-family dwelling maintenance· permits for roofing, siding,
10
11
12
13
.
15
16
17
18 structure.
19 Subp. 6. Plan review of similar plans.
20 A. Any number of similar buildings may be built from a master plan if.
21 ' (1) plan review fees have been paid for the master plan;
22 (2) a code change has not occurred that impacts thed~sign of a master plan;
23 (3) the similar building has the same physical dimensions and structural design
24 as the master plan;
25 Exceptions: For dwelling units built to the International Residential Code (IRC):
. (a)£oundation types to include walkout, lookout, and full basement;
1300.0160 23
·
07/31/02 [REVISOR] CEL/SP RD3334
1 1300.0140 VIOLATIONS.
2 It is unlawful for any person, firm, or corporation to erect, construct, alter, extend, .
3 repair, move, remove, demolish, or ocCUPY any building, structure, or equipment
4 regulated by the code, or cause ariy of those actions, in conflict with or in violation of the
5 code. The building official may serve a notice of violation or order on the person
6 responsible for the erection, construction, alteration, extension, repair, moving, removal,
7 demolition, or occupancy of a' building or· structure in violation of the code, or in,
8 violation of a permit or certificate issued under the code. The order shall direct the
9 discontinuance of the illegal action or condition and the abatement of. the violation.
10 1300.0150 Y!QLA TIO~ PEl'{AT.¿X. .:
~:-- °m . ---- .:.:... - -.- -=-- -. i
11 Alviolation of the code is a misdemeanor under Minnesota Statutes, sectio~ 16B.69.
§ ~
~ I
12 1301110160 FEES. .!", Iii
;'-'; '---,. '-' - ~ ~ -= ~ --, -- ~
13 S~parfi Sc~.lleii pe. fees.jiÀ applill fmr '\ Fpel.iim:~ fo~ a ~ding;
~J ~~ =~ ~ ~ ~~ ~ -= _. 1E
14 s~re' ;;ElecrM ,=~anical~r· bin_ -:sf~ or alt~ons re ~in(7 a .
15 per!t S!"1~Ja~feeiÎith==<w'ality~ ~~. ~ __CF~ _ I
~. -@
16 slbp. 2. Fees commensurate with service. Fees established bv the municipality must
=~ ~
.~ ~
17 be b~ ordinance and I1l.ust be f~r, reasonable, and Dr~portio:nate to the aCh}al cd'St of the
- - ~--.~_.. - -. -.- --
O~___u'----
18 service for which the fee is imposed. A municipality shall adopt management and
19 accounting procedures to ensure that fees are maintained and used only for the purpose
20 for which they are collected.
21 Subp. 3. Building permit valuations. The applicant for a permit shall provide an
22 estimated permit value at time of application. Permit valuations shall include total value
23 of all construction work, including materials and labor, for which the permit is being
24 issued, such as electrical, gas, mechanical, plumbing equipment. and permanent
25 systems. Building permit valuation shall be set bv the building official.
26 Exceptions: Building permit valuations for the following structures shall be based
27 on the valuation of on-site work only: .
1300.0160 22
108.8 -10U ~~ C 1997 UNIFORM 'BUILDING CODE
TABLE 1-A
rein$pection fee in accordance with Table I-A or as set forth in the .1, The building.pennit number.
. _chedùle: adopted by the jurisdiction. ' . , 2. The address of the'building. (
.. , :, ins~ceswhere reinspection feesl?-ave been assessed, no
11dditional inspection of the work will be perfonned until the re- 3. ,The name and address of the owner.
quired fees have been paid. 4. A description of that portion of the building for which the
certificate is issued.
SECTION 109 - CERTIFICATE OF OCCUPANCY 5. A statement that the described portion of the building has
been inspected for compliance with the requirements of this code (
109.1 Use and Occupancy. No building or structure shall be for the group and division of occupancy and the use for which the
used or occupied, and no change in the existirlg occupancy classi- proposed occupancy is classified.
fication of a building or structure or portion thereof shall be made 6. The name of the building official.
until the building official has issued a certificate of occupancy
therefor as provided herein. 109.4 Temporary Certificate. If the building official fmds that
EXCEPTION: Group R, Division 3 and Group U Occupancies. no substantial hazard will result from occupancy of any building
or portion thereof before the same is completed, a temporary cer- i
, Issuance of a certificate of occupancy shall· not be construed as tificate of occupancy may be issued for the use of a portion or por- "
ail approval of a violation of the provisions of this code or of other tions of a building or structure prior to the completion of the entire
'ordinances of the jurisdiction. Certificates presùming to give au- building or structure.
thority to violate or cancel the provisions of this code or other ordi- 109.5 Posting. The certificate of occupancy'shall be posted in a
nances of the jurisdiction shall not be v.alid.
conspicuous place on the premises and shall not be removed ex-
109.2,' Change in Use. Changes in the character or use of a build- cept by the building official.
ing shall not be made except as specified in Section 3405 of this 109.6 Revocation.' The building official 'may, in writing, sus-
code.
109.3 Certificate Issued. After the building official inspects the pend or revoke a certificate of occupancy issued under the provi-
sions of this code whenever the certificate is issued in error, or on
building or structure and fmds no violations of the provisions of the basis of incorrect infonnation supplied, or when it is deter-
this code or other laws that are enforced by the code enforcement mined that the building or structure or portion thereof is in viola-
agency, the building official shall issue a certificate of occupancy tion of any ordinance or regulation or any of the provisions of this
that shall contain the following: code. '
. (
TABLE 1-A-BUILDING PERMIT FEES
TOTAL VALUATION FEE
$1-00 to $500.00 $23.50
$501.00 to $2,000.00 $23.50 for the first $500.00 plus $3.05 for each additional $100.00, or fraction thereof, to and
including $2;000.00
'$2,001-00 to $25,000.00 $69.25 for the first $2,000.00 plus $14.00 for each additional $1,000.00. or fraction thereof. to
and including $25,000.00
$25,001.00 to $50,000.00 $39125 for the first $25,000.00 plus $10.10 for each additional $1,000.00, or fraction thereof.
to and including $50,000.00 i
,$50,001.00 to $100,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional $1,000,00, or fraction thereof. \.
f to and including $100,000.00' '
$100,001.00 to $500.000.00 $993.75 for the first $100,000.00 plus $5.60 for each additional $1,000.00, or fraction thereof,
to m¡.d including $500,000.00
$500,001.00 to $1,000,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00, or fraction
thereof, to and including $1,000,000.00
$1,000,001.00 and up $5,608.75 for the, first $1,000,000.00 plus $3.65 for each additional $1,000.00, or fraction (
thereof ,
Other Inspections and Fees:
1. Inspections outside of normal business hours ... <.. . . . .. . . .. . . .. . .. .. .. .. . . . . . .. .. .. .. . .. . . . . . . .. . . . .. .. .. : . . . . . . .. .. $47.00 per hourI
(minimum charge-two hours)
2. Reinspection fees assessed under provisions of Section 305.8 .............,....:................,...................... $47.00 per hourI
3. Inspections for which no fee is specifically indicated.. . . . . .. .. .. . . . . .. . .. .. . . . . .. . .. . .. . . . . . . . . . . . . . .. .. . : .. . . . . . .. ., $47,00 per hourI
(minimum charge-one-halfhour) . ,
4. Additional plan review required by changes, additions or revisions to plans ........'..................'..........,......... $47.00 per hourI
(minimum charge-one-half hour) . (
5. For use of outside consultants for plan checking and inspections, or both. . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Actual costs2
lOr the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of
the employees involved.
2 Actual costs include adrninisttative and overhead costs.
1-6
-rf~ ()
Building Permit Fee Schedule
Project Valuation Permit -Fee ($) .
1.00 - 1,500,00 25.00
1;501.00 -1,600.00 26.50
1,601.00 - 1,700.00 28.00
1,701.00-1,800.00 29.50
1,801.00 - 1,900.00 31.00
1,901.00 - 2,000.00 32.50
2,001.00 -- 3,000.00 35.50
3,001.00 - 4,000.00 38.50
4,001.00 - 5,000.00 41.50
5,001.00 - 6,000.00 44.50
6,001.00 - 7,000.00 47.50
7,001.00 - 8,000.00 50.50
8,001.00 - 9,000.00 53.50
9,001.00 - 10,000.00 56.50
10,001.00 - 11,000.00 59.50
11,001.00 - 12,000.00 62.50
12,001.00 - 13,000.00 65.50
13,001.00 - 14,000.00 68.50
14,001.00 - 15,000.00 71.50
15,001.00 - 16,000.00 74.50
16,001.00 - 17,000.00 77.50 .
17,001.00 - 18,000.00 80.50
18;00LOO - 19,000.00 83.50
19,001.00 - 20,000.00 ,c 8(LõO~ '''',
-}
-'
20,001.00 - 21,000.00 -";:'SB::5tr - '
21,001.00 - 22,000.00 92.50
22,001.00 - 23,000.00 I 95.50
23,001.00 - 24,000.00 98.50
24,001.00 - 25,000.00 101.50
25,001.00 and up Multiply valuation by .005
Plan Review Fee = 65% of the building permit fee
State Surcharge = Valuation x .0005 if under 1,000,000.00
If over 1,000,000.00 consult State Surcharge Fee Schedule
Example: Project valuation of $100,000.00
Permit Fee: $100,000.00 (value) x .005 = 500.00
Plan Review Fee: 500.00 x 65% = 325.00
State Surcharge: $100,000.00 (value) x .0005 = 50.00
TOTAL FEE = 875.00 .
.
Summary:
Net Building Permit Revenue-Current Building Inspector 24,022.50
Net Building Permit Revenue-Hiring Full Time Inspector 35,315.07
Net Building Permit Revenue-Contracting with Inspectron 32,150.00
Average # of
Value permits
Average Building Permit Revenue (Assume 75 new homes, 2 large commercial projects. and average miscellaneous permits)
Residential Building Permits 129,000.00 75 0.005 48,375.00
Plumbing/Mechanical-New 190.00 75 14,250.00
Plumbing/Mechanical 80.00 40 3,200.00
Commercial 2,300,000.00 2 0.005 23,000.00
Plan Review Fees 23,000.00 0.65 14,950.00
Miscellaneous Permits 9,000.00 95 0.005 4,275.00
. Total Revenues 108,050.00
Retaining the Services of the Current Building Inspector
Average #of
Value permits
Amount Billed to Current Inspector (Assume 75 new homes, 2 large commercial projects, and average miscellaneous permits)
Residential Building Permits 129,000.00 75 0.005 65% 31,443.75
Plumbing/Mechanical-New 190.00 75 90% 12,825.00
Plumbing/Mechanical 80.00 40 90% 2,880.00
Commercial 2,300,000.00 2 0.005 65% 14,950.00
Plan Review Fees 23,000.00 0.65 100% 14,950.00
Miscellaneous Permits 9,000.00 95 0.005 65% 2,778.75
79,827.50
Administration Costs 4,200.00
Total Expenditures 84,027.50
. Net Building Permit Revenue-Current Building Inspector 24,022.50
Hiring a Full Time Inspector ·
Total Payroll & Benefits Paid to Full-Time Inspector
Average Annual Salary 44,714.00
(Based on LMC Salary Survey)
FICA 3,420.62
PERA 2,472.68
Workers Comp 527.63
Insurance Premiums 8,900.00
60,034.93 60,034.93
Less: Current City Rental Inspector Wages (2,400.00)
Leased Vehicle ($400/month) 4,800.00
Administration Costs 7,800.00
Start Up Costs
Computer 1,500.00
Miscellaneous Office Furniture 1,000.00
Total Expenditures 72,734.93
Net Building Permit Revenue-Hiring Full Time Inspector 35,315.07 ·
Note: There is also a possibility of including the functions of the City Assessor, however, per a
conversation with Gary Grossinger from the Steams County assessor's office, it is not likely to find
someone certified to do both.
Contracting with Inspectron
(possibility to share some costs with Waite Park when their full-time building official retums)
Contract amount paid by the City of Waite Park to Inspectron
40 hours/week @ $6,OOO/month 72,000.00
Less: Current City Rental Inspector Wages (2,400.00)
(will compare costs with and without rental inspector when actual quote is received)
Administration Costs 6,300.00
Total Expenditures 75,900.00
Net Building Permit Revenue-Contracting with Inspectron 32,150.00
(Inspectron wants to establish a presence in this area, they said they would be very competitive, probably around S40/hr)
·
· I Attachment: Yes or No I
REQUEST FOR COUNCIL ACTION
Dave Theisen - Six Month Fire Report
DATE: June 19,2003
Fire
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Dave Theisen - Six Month Fire Report
PREVIOUS ACTION
RECOMMENDED BOARD ACTION
· Authorize the expenditure of$ 20,495.00 as requested
FISCAL IMP ACT
$ 20,495.00
COMMENTS/RECOMMENDATIONS
This contribution is paid through the Fire Fund and less than 50% of this fee is paid by the City. An
apportionment share is determined for each participating jurisdiction based on total market value. The
City of St. Joseph and Township of St. Joseph pay the largest portion of the Fire expenditures with St.
Wendel Township contributing approximately 23%.
·
St. Joseph
Volunteer Fire Depariment
ST. JOSEPH, }¡fL'ylvESOTA. 5ôJ74
Office of the Chief
Emergency Calls from 12-1-2002 thru 5-31-2003
2003 2002
Emergency Calls $12,980.00 $ 9,835.00
Drill hours 1170 @ $5.00 5,850.00 7,240.00
Chief's Salary 800.00 800.00
Assistant Chief's Salary 425.00 425.00
Secretary's Salary 150.00 150.00
Treasurer's Salary 290.00 290.00
$20,495.00 $18,740.00
. City of S1. Joseph Calls 55 61
81. Joseph Township Calls 46 48
8t. Wendel Township_Calls 24 12
-Mutual Aid Calls 1 1
, Total Calls 126 122
Medical Calls 95 93
Fire Calls 31 29
Total Calls 12-1-2002 thru 5-31-2003 Total Calls 12-1-2001 thru 5-31-2002
Ct
Iv \ ~,J. 17:1
'\_ h \. j I //<=:>,.
,'vv{i·-t.-l~ A ~ (71.a2~,!av~
Submitted by:
David A. Theisen, Fire Chief
.
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. I Attachment: Yes or No I
REQUEST FOR COUNCIL ACTION
Victor Aho - Annexation Request
DATE: June 19, 2003
Administration
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Victor Aho - Request for Annexation, Momingside Estates
PREVIOUS ACTION
St. Joseph Township has reviewed the proposed annexation request and has approved release to the City
of St. Joseph provided that utility services area available. The Orderly Annexation Agreement requires
that the petitioner appear before the Township first and then if release appear before the Council.
.
RECOMMENDED BOARD ACTION
Accept the petition for annexation authorizing the Mayor and Administrator to execute the annexation
documents with the understanding that their may be a time when building permits are limited to due rapid
growth.
FISCAL IMPACT
COMMENTS/RECOMMENDATIONS
Enclosed in your packet are three concept plans that will be presented to the Planning Commission in
July. I have included the illustration s as an FYI
-
,-
PETITION FOR ANNEXATION
.
TO THE CITY COUNCIULOF THE CITY OF ST. JOSEPH, MINNESOTA:
IN THE MATTER OF THE PETITION OF CERTAIN PERSONS FOR ANNEXATION OF UNINCORPORATED
ADJOINING PROPERTY TO THE CITY OF ST. JOSEPH, MINNESOTA:
We, the undersigned, all the owners of the territory described below, hereby petition the Council to annex this territory
to the City of St. Joseph, Minnesota, and to extend the City boundaries to include the same, and for that pwpose
respectfully state:
1. The territory to be annexed consists entirely of platted lands whiéh have been duly and legally made and
certified according to the laws of this state and file in the office of the recorder of Stearns County, Minnesota.
All of the lands lie entirely within the County of Steams, Minnesota and the description of such lands is as
follows: (Insert legal description, including acreage)
SEE ATTACHED
2. The territory described above abuts upon the City Limits at the boundary thereof and none of it is
presently included within the Corporate Limits of any Incorporated City.
3. The petitioners are in need of municipal service.
4. All of this territory is urban (orsuburban) in chªracter and occupied by , or is
vacant land.
. 5. The residents in the area will increase the polulation by
6. All of the property iw within the vear zone of the Orderly Annexation Agreement b_etween the .
Town of St. Joseph and the City of St. Joseph of February 6, 1998.
7. All of the property owners of title exceed the required percentage to constitute a sufficient petition under
M.S. 414.033, Subd 5, and the percentage of parcels of property in the affected area according to
Section 7 B of the Orderly Annexation Agreement between the Town of St. Joseph and the City of St. Joseph.
8. The acreage of the parcel requesting annexation is )3 acres (include to .00 of acres)
'9. Thefee for annexation of the above described parcel is $ ($5.00 per acre, $100 minimum)
, ALL OF THE PROPERTY OWNERS OF TITLE
, l'J;;isd~ Ulch};}!1tWtNaifìfD ):: Date
i . /'? ")--.:...rð .-'"þ
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-
Date Judy Weyrens, Administrator/Clerk
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. I Attachment: Yes or No I
REQUEST FOR COUNCIL ACTION
Jim Schwegel - Truck Route
DATE: June 17, 2003
Administration
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Jim Schwegel, discussion on the 2nd A vneue NW Truck Route designation
PREVIOUS ACTION
Jim Schwegel has requested the Council remove the designation of 2nd Avenue NW as a truck route. This
matter surfaced when the public improvement hearing was conducted. The Council discussed the matter
. and did not take fonna1 action to remove the designation. Joe Bettendorf has stated that 2nd Avenue NW
is built for heavy traffic. It was also stated that when the County Road 2 bypass is constructed the truck
traffic will change. Discussion also included whére the truck traffic should be routed and does it make
sense to route them 14 blocks to 12th Avenue.
RECOMMENDED BOARD ACTION
FISCAL IMP ACT
COMMENTS/RECOMMENDATIONS
Enclosed are the minutes from the public improvement hearing, we are hoping to forward additional
minutes on this matter in the next day.
.
Chronology of 2nd Avenue NW Truck Route Designation
Page 1 of 3
,
November 7, 2001 - Extract of the City Council Minutes ·
Water Main Five blocks of the proposed project area include water main constructed in the
1920's with the remaining water main constructed in 1950 when the water tower
was constructed. All of the older water main consists of cast iron pipe, which
tends to be brittle. Since the mid 1970's, all water main in St. Joseph has been
constructed of ductile iron pipe which is more flexible and durable. In addition to
being constructed of cast iron, the old pipe was in service long before the City
had an iron removal plant. This pipe is caked with iron deposits which affects its
hydraulic capacity and the quality of the drinking water. For these reasons the
water line is being recommended to be replaced.
Probable Cost
Opinion of Probable Costs
Street Alley Construction $ 707,038
Sanitary Sewer $ 200,125
Water Main $ 240,495
Storm Sewer $ 110,880
Sub Total $ 1 ,258,538
Contingency $ 125,854
Engineering $ 226,537
Financing $ 151,024
Grand Total $ 1,761,953
At this time City Engineer Bettendorf opened the floor for questions and comments. ·
Bob Wagner of 29 Ash Street_East questioned the location of the power lines, and the proposed
width of the road,
Bettendorf responded that the road is proposed to be black topped for a width of 44 feet.
The City Council has the option of narrowing the road to one that is more residential in
character, such as forty feet. As far as the utility lines they will not be relocated.
Jim Schwegel of 120 - 2nd Avenue NW questioned the truck route status on 2nd Avenue
NW. Schwegel stated that signs on County Road 75 direct truck traffic to 2nd Avenue NW
or County Road 2. With that in mind, Schwegel questioned if the County would be willing
to pay for a portion of the overlay for 2nd Avenue NW. The road was reconstructed in the
late 80's and if it wouldn't be for the truck traffic the road would not need to be overlayed.
Bettendorf stated that it is not the policy of the County to overlay roads that are
not designated as County Roads. While he could send the County Engineer a
letter of request, in his opinion it would be a waste of time.
Mike Loso of 26 Birch Street West questioned Bettendorf as to the size of the proposed water
main and what size is considered standard.
Bettendorf responded that eight inch water lines are industry common and the water line
servicing Loso is only a six inch line. Since the property owned by Loso is in a general
business area, it would be prudent to increase the pipe to eight inches in the event the
property were sold for commercial ventures.
AI Maleska of 215 Ash Street East questioned why 2nd Avenue NE and 3rd Avenue NE have not
been included in the project area.
Bettendorf responded that the City has a lack of resource and the Council opted to ·
reconstruct and overlay the roads that were in need of the most repair. The Council
Chronology of 2nd Avenue NW Truck Route Designation
Page 2 of 3
· recognizes that there are other interior streets that need repair, but due to budget
shortfalls they will have to be placed on the capital improvement plan for future
consideration.
Bert Zimmer of 33 - 1 sl Avenue NW questioned why the property owners are being assessed for
a road that they have already paid for. Zimmer further questioned why the City General Fund
cannot bear the cost of the improvements.
Bettendorf stated that road abutting the property owned by Zimmer was originally built in
the 1960's and has served its useful life. A road is just like other commodities, after time
it needs to be replaced.
As far as paying for the improvements with general funds, Bettendorf responded that the
City has self funded many of the recent water projects and there are not sufficient funds
to pay for all the improvements. The water and sewer funds are not designed to cover
the cost of street repair.
Tim Borresch of 11 - Third Avenue NW questioned why the street project has been designed to
skip Third Avenue NW as it is in dire need of repair. As the property owner of both sides of 3rd
Avenue NW he is willing to petition the City for improvement.
Bettendorf responded that the Council designed the projected based on the condition of
the existing roads. Bettendorf stated that Borresch can petition the Council for the
improvement and it can always be added to the project.
Mike Deutz of 24 Birch Street West questioned which streets will be constructed as nine (9) ton
roads.
Bettendorf responded that 2nd Avenue NW, 151 Avenue NW, Birch and Ash Street will all
be constructed as nine (9) ton roads.
· Mike Deutz questioned the bituminous approach for St. Joe Gas & Bait as well as the Amoco car
wash.
Bettendorf responded that Ash Street has been classified as a State Aid Street, as such
there are certain design standards that must be met. One of the standards regulates
driveway openings and curbing. Bettendorf agreed to review the matter with the
property owner.
Tom Brannan of 114 Ash Street West questioned the water and sewer funds, including the user
fees. Brannan stated it is his opinion that enterprise funds should be used to finance projects
such as the one presented at this time. He further clarified that he is not requesting the street to
be paid through enterprise funds, rather the replacement of water and sewer lines.
Bettendorf responded that the City has paid for numerous projects through the water and
sewer funds. St. Joseph has been criticized by contractors for having the highest water
and sewer access charge in the area. Between the water and sewer access charges and
user fees the City has completed many projects, some of which include the construction
of a water tower, replacement of a water filtration plant, drilled new wells, and renovated
a pump house. The projects listed have all been paid for through the enterprise funds.
Bettendorf stated that it is not uncommon to be assessed for water, sewer or streets that
have served a useful life.
Mike Loso of 26 Birch Street West stated that it is his opinion that the City is responsible for the
maintenance of streets and this maintenance should be financed through the general fund. He
also stated that the proposed utility improvements that affect his property are needed to correct
an engineering problem of the past. Loso also questioned the need to replace the curb and
gutter as his curb and gutter is less than ten years old.
· Claude Menzhuber questioned what improvements are proposed adjacent to the property he
owns on 2nd Avenue NW and Birch Street West.
Chronology of 2nd Avenue NW Truck Route Designation
Page 3 of 3
Bettendorf responded that 2nd Avenue NW is scheduled to be overlayed and Birch Street ·
will be reconstructed with curb and gutter. At some point in the future the sewer line
located in the parking lot of the EI Paso will be removed and relocated along 2nd Avenue
NW.
Dick Taufen of 32 - 2nd Avenue NW questioned why the residents that abut 2nd Avenue NW
should bear the cost of overlaying 2nd Avenue NW since the City Council posted the road for truck
traffic. Taufen stated that originally truck traffic traveled along Minnesota Street East. When East
Minnesota Street was reconstructed some residents expressed concern with regard to truck
traffic and from that point 2nd Avenue NW become the designated truck route. Taufen requested
that the County or City bear the cost of overlaying 2nd Avenue NW.
Bettendorf responded that 2nd Avenue NW was built to handle commercial traffic and
once the County redirects County Road 2 the problem will be resolved.
Jim Schwegel of 120 - 2nd Avenue NW questioned the proposed improvement for Ash Street and
if the property owner on the corner of 1 st Avenue NW and Ash Street West is being assessed at
the same rate as the property he owns.
Bettendorf responded that all property owners in the proposed project area are being
assessed at the same rate.
Elmer Reber of 110 Ash Street West questioned why Ash Street West is being reconstructed as a
seven ton road and why the residents are being assessed for such.
Bettendorf responded that Ash Street West has a high amount of traffic and warrants
being constructed as a seven ton road. The Council has the ability to review the cost
being proposed to the residents and reduce the rate to that of a residential street.
Doris Johnson of 35 - 1 st Avenue NE questioned the proposed width of Ash Street East and the
proposed assessment for water. Johnson stated that the property she owns was recently ·
assessed for water main when 1 st Avenue NE was overlayed and does not feel that she should
be assessed again.
Bettendorf responded that Ash Street East currently has a pavement width of 44 feet. As
far as the water main assessment, if when the project is under construction it is
determined that the water line is feed from 1 st Avenue NE then the property in questioned
would not be assessed again.
Roger Steichen expressed objection to assessing non-homestead property at a higher rate then
homestead. Steichen stated that as a landlord he pays for additional costs for services already
and requested the Council assesses homestead and non-homestead at the same rate.
Mike Deutz concurred with Steichen and stated that if the landlords are required to maintain their
property as residential then they should be assessed at the same rate.
Bob Wagner of 29 Ash Street East questioned the need to construct Ash Street East as a
commercial road. Wagner stated that Ash Street East does not receive much commercial traffic.
therefore it should be constructed as a residential street.
Ehlert questioned Bettendorf as to how the residents along East Minnesota Street were assessed
as the street was built as a commercial street. Bettendorf responded that residents were charged
a residential assessment rate.
Dick Taufen questioned the time table for the proposed improvement.
Bettendorf responded that the if the City Council orders the improvement it will move to
the design stage and then bid for construction. Once the bids are received the City
Council must make a decision as to whether or not to proceed.
·
. I Attachment: Yes I
REQUEST FOR COUNCIL ACTION
DATE: June 19.2003
Engineering:
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Proposed 2003 16" Water Main Improvements
PREVIOUS ACTION
None
.
RECOMMENDED COUNCIL ACTION
Approve the preparation of construction plans and specifications.
FISCAL IMPACT
$238,228 Total Project Cost
$7,250 Permit Fee
COMMENTS/RECOMMENDATIONS
See attached letter and enclosures.
. X:\PT\stjoe\common\D39 Req Council Action\16water maÎn-061903.doc
"'SeJ 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320,229.4301 FAX
architecture engineering . environmental transportation
.
June 17, 2003 RE: St. Joseph, Minnesota
2003 16-Inch Water Main Improvements
SEH No. A-STJOE 0301 14
Honorable Mayor and City Council
Judy Weyrens
City Clerk! Administrator
City of St. Joseph
25 College A venue North
P.O. Box 668
St. Joseph, MN 56374-0668
Dear Honorable Mayor and Members of the City Council:
We are requesting approval to prepare construction plans and specifications for the 16-inch Water
Main Improvements (see enclosed exhibit for proposed water main location). The purpose of this
water main project would be to continue the 16-inch ductile iron water main loop from 8th A venue .
Northeast west to the existing 12-inch water main line located near 1st Avenue Northeast. This 16-
inch water main line would provide the City with a trunk l6-inch water main from 1st Avenue
Northeast to 19th Avenue Northeast. At the same time, we would cross the-BNRR right-of-way and
be able to loop the existing 6-inch water main line at the east end of Cedar Street East. Looping the
water main at this location would eliminate water problems we have been having at the end of this
long dead end line.
The urgency of this project has stepped up due to construction of the Lake W obegon Trail and the
Lambert stonn sewer outfall this summer. It would be beneficial to get the water main in the ground
before either of the aforementioned projects. The Lake W obegon Trail will be paved and if we do
not get the water main in before the paving, we would likely have to patch part of the trail to
complete our project in the future. We do not know the actual timeframe for the two projects other
than they will be completed this summer. If we are to complete the water main project before these
other two projects, we will need approval to prepare plans and specifications within the next two
weeks.
The estimated total project cost of these improvements is $238, 228. A breakdown of the costs is
enclosed with this letter. We will also have to pay a fee to the State Rail Banked (SRB) property for
utility installation on their corridor. This fee would be a one time fee of $1,000 for the underground
utility crossing to Cedar Street East and a 20-year lease fee of $2 per lineal foot of parallel
installation. The total of this fee would be approximately $7,250.
.
Short Elliott Hendrickson Inc, . Your Trusted Resource . Equal Opportunity Employer
Judy Weyrens
June 17,2003
Page 2
·
,We feel this water main improvement project is necessary at this time to extend the trunk water
main loop, to eliminate water problems at the end of Cedar Street East, and to avoid future problems
during installation with the paved trail and storm sewer outfall.
Sincerely,
SHORT ELLIOTT HENDRICKSON INe.
0:::l y¿ ~
Amy B. Scha fer, PE
Project Engineer
djg
Enclosures
c: Joe Bettendorf, SEH (w/enclosures)
Dick Taufen, City of St. Joseph (w/enclosures)
· x:\pt\stjoe\common\corr\1-city 16th w m-061703.doc
·
~SeJ 1200 25th Avenue South, P.O. Box 1717, SI. Cloud, MN 56302-1717 320.229.4300 320,229.4301 FAX
arch i tectu re . engineering environmental . transportation
2003 WATER MAIN IMPROVEMENTS 06/17/03 .
ST, JOSEPH, MN
A-ST JOE 0301
OPINION OF PROBABLE COST
ITEM UNIT OF APPROXIMATE UNIT
NO. ITEM DESCRIPTION MEASUREMENT QUANTITY PRICE COST
1 MOBILIZATION lUMP SUM 1.00 $15,000.00 $15,000.00
2 DEWATERING lUMP SUM 1.00 $5,000.00 $5,000.00
3 SILT FENCE, HEAVY DUTY LlN FT 2,000.00 $2.50 $5,000.00
4 SAWCUT BITUMINOUS PAVEMENT LlN FT 100.00 $3.00 $300.00
5 REMOVE EXISTING BITUMINOUS PAVEMENT SQYD 525.00 $2.50 $1,312.50
6 PATCH BITUMINOUS PAVEMENT SQYD 525.00 $16.50 $8,662.50
7 SEEDING ACRE 2.15 $2,500.00 $5,375.00
8 8" WATER MAIN - DUCT IRON Cl 52 LlN FT 175.00 $19.50 $3,412.50
9 16" WATER MAIN - DUCT IRON CL 50 LlN FT 2,950.00 $35.00 $103,250.00
10 HYDRANT EACH 2.00 $1,800.00 $3,600.00
11 8" GATE VALVE AND BOX EACH 1.00 $750.00 $750.00
12 16" BUTTERFLY VALVE AND BOX EACH 5.00 $1,700.00 $8,500.00 .
13 CONNECT TO EXISTING WATER MAIN EACH 5.00 $500.00 $2,500.00
14 WATER MAIN FITTINGS POUND 2,500.00 $3.00 $7,500.00
SUBTOTAL - CONSTRUCTION $170,162.50
CONTINGENCY $17,016.25
ENGINEERING $30,629.25
lEGAL, FISCAL, AND ADMINISTRATIVE $20,419.50
GRAND TOTAL $238,227.50
X:\Pì\sljoelc<Jmmon\c<Jrr'j es\ímale wm'{)61703,xls IShee 11
.
1 6/17/03
Short Elliott Hendrickson Inc, . Your Trusted Resource . Equal Opportunity Employer
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. I Attachment: I~ or No I
REQUEST FOR COUNCIL ACTION
Department Head Reports
DATE: June 19,2003
Sewer Department
ORIGINATING DEP AR1MENT DEPARTMENT APPROVAL
AGENDA ITEM
Request to convert existing 80KW and 100KW trailer mounted standby generators from 208 volts to
208/240 volts.
PREVIOUS ACTION
. RECOMMENDED BOARD ACTION
Authorize Sewer Department to have'80KW and 100KW trailer mounted standby generators modified to
include continuous running capability at 240 volts.
FISCAL IMP ACT
Cost proposal from Cummins Power to complete the work is $2,256.00 plus tax per unit. Total for two
units is $4,512.00 plus tax.
COMMENTS/RECOMMENDATIONS
All new lift stations (Northland, DBL, andCR 121) are 208 volts. The East Baker Street lift station is
240 volts and was previously served by a separate small generator. The Baker Street station was
reconstructed at 240 volts, because the cost to convert to 208 volts was estimated at $17,000. The
existing generators will work on 240 volts with a simple adjustment for short periods of time not to
exceed two hours. Joe Bettendorf and myself would like to see both generators converted to 240 volts so
that both units can run for extended periods of time to avoid possible liabilities and health risks. By
converting both units this wi1lleave us very versatile and keep the generators as similar as possible as was
our original goal when we designed them.
.
'132/139/20£13 ' , PAGE 02/135
HI: 38 6516977665 CUMMINSNPOWER LLC
~ TERMS; This invoice is due no later than 30 days from daleOt
. ::¢'µmmins. C.
invoice. Inærestatthe rate of1 1/2% per month,18% per annum.
''''PoWer, LLC or the maximum lawful rate; whichever is less, wßl be charged on
·e· . past due accounts.
'ST PAUL BRANCH INVOICE NO
1600 BUERKLE ROAD , QUOTE
,STPAUL, MN 55110-0000
'. :(651'}63,6-1 DOC REMIT 'fO: NW7686 P.O. Box 145D
Mjnneapelis, MN 55485-7686
, '
BIi.t.'TO OWNER
.- ';CJTY OF ST JOSEPH CITY OF ST JOSEPH
':25 COLLEGE AVE NORTH 25 COLLEGE AVE NORTH PAGE 10F 2
..'
~BOX 668 ST JOSEPH, MN 56374- - CHARGE-
.:·:ST JD.SEPH, MN 56374-- JIM MARTHALER - 320 363-7201
.. .
. . . . .. .
-DAn¡ CUSTOMeR ORDER ND. ' '. , DATE: IN GERVICI!' ENBIt.lE IIIICÞI;I, PUN,I' ND. EQUIPMENT, MAKE
1 Q-fEB-20D3 -04:26PM,
·CU~NER"O. SHIP VIA fAIL DATE ENG NI! SERIAl, NO. çf'1. r.o. EQUIPMENT NODft··
,318320 . .
. ;«£'.NO. &AJ.EliPEJU;ON PAR~DnIP. NILEASelHOURG PUIIP C:OD£ '- ·UNlTJIIO.
~3471
...... . ... .
, . ,
QUAt~Ti'\' tlACI< I tlUANTfTY ¡ PART .' ' 1)E~CR PTrou P'ItODUC 'r UNlT PRICE AI.'OUNT,
'.r.1R.QF.RED O~DF.RE ) SHIPPED NUMBER CODE
:J:., ,"
rNT TO OUaTE TO CHANGE
BOKW OR 100 I';:W GENSETVOLTAGE SELECTOR
SWITCH FROM 1201208 V 3 PHASE
. . - -12Ol240 VOLT SINGLE PHASE TO
1201208 V:3 PHASE - 120J240V 3 PHASE
NEEDS TO BE PERFORMeD AT
CUMMINS N POWER'S FACIL.ITY
IN WHITE BEAR LAKE, MN
PICK UP & DELIVERY $500;00
MATERIAl. ESTIMATE $300,00 " . ..
LABOR ESTJMATEREWIRE & TEST
.- . $145S.00
.' . TOTAl $2256.00 PLUS TAX '
" FOR eACH GENERATOR SET
.. ., . . IF BOTH SElECTOR SWITCH
AND SOUND ATrENUATION ARE - .
PERFORMED AT SAME TIMe
THERE IS ONLY 1 DELIVERY
CHARGE OF $500.00 PER GENSET
THANK YOU .. .' .
DEBBIE
651-ZS6-215Ci
1 0 MATERIALS ESTIMATE'MA'fERIAlS ' OTHER 300.00 ' 300.00
PARTS; 300.00
..
. . .. PARTS COVERAGE CREDIT: D.DOCR
TOTAL PARTS; 300.00
: letion date: 11-feb-2003 03:56PM. 'Quote eXPireG ; 12-Mar-2003 03:56PM.
conforming with l=air,Labor.StandardsAct of 1938 as amended.
'All elèctrical partsoT components are not returnable.
'AIr other parts aresubjact to a 15% I'e$tocking charge and must b(! ill the onginal packaging.
~I còres must be returned within 90 days from date of purchase;
~II shortages or shipping discrepancies rnu~ be reported within '0 days from date of purc:hase.
5æ WARRANTY STATEMENT ON ~e\leRSE'SIDE
UT1-iORIZED BY ! ----~--
2003 10:38 6516977665 CUMMINS NPOWER LLC PAGE 133/135
4m~ins TERMS: ThÏ$ invoice is due. no later than 30 days from date of
invoIce. Inte~st at the rate of 1 112;010 per month, 18% per annum,
..~~ower, LLC C or the ImIXlmum 1awfu11Qte. whichever is less, will be charged. on
P.BSt due accounts; '.
..
;'$T PAUL. BRANCH INVOICE NO
1600 BUERKLE ROAD QUOTE
'ST PAUL, MN 55110-oDOO
~(651)636-1D~O REMIT TO: NW 7a-86 ~.O. BoX 1450
M!~is,MN~~768ß '
tSIL:l. TO OWNER
, ~ "';.CITY OF ST JOSEPH "
CITY OF ST JOSEPH
-:25 COLLEGE AVE NORl11 25 COLL.EGE AVE NORTH PAGE 20F 2
~-aOX'668 ST JOSEPH, MN 56374- .... CHARGE - ':
",ST JOSEPH, MN 563-74- JIM MARTHAlER - 320 3637201"
DA'I'E ÇU¡TOI:SER ORDER 1110. DATE IN lõlffiV1Ç¡¡ ENGINI! MODI!L PUNP NO. EQU1PIIIENT IUIH;
" o..FES-2D03 04:2S~
;~,S1TO.n.R MD. aHIP V1A PAIL DATE ENÇJNE SERIAL NO. CI'L Nc;!, EQUIPMENT MODEl.
3t632Ð
-'REF. MO. S~LlæiPmQ" PAftU D1SP. IiIILEAOE/HOURS PUYI' CODE UNIT NO.
1M7j
...." . ' ,
~ . QUAII:TI 1"( I HAcre I QUArllTm- PA"T DESCRIPTION PRODUCT UWT PltlC( {.It,10Urn
... DRIIER!;n ¡ IJRDEF.:EO SHIPPED NUUJJ(/t coo!:
'r:;·-. ."
SURCHARGE TOTAL: '1,~~.'
LASOR:
.... . þ.OOCR
LABOR COVERAGE, CREDIT.; "
TOTAL1ABOR: 1,45S.tIO
MISC.: 500.00
MISC. COVERAGE CREDIT: O.OOCR
.'
TOTAL MISC.: 500.00
ROAD MILEAGE :Fs PG 500,00
11-!ÁNK YOU FOR YOUR BUSINESS STATE 19.5tI
ASK ABOUT A LOW NOX FORYOUR 96-98 TRUCK
CQ:mplÐtion date : 11-Feb-2D03 D3:5SPM. Quota e:r:pires: 12·Mar-21X13 03:55PM.
'11Ft. ¡Úè conforming with Fair Labor Standards Act of 1938 as amended.
~AI '.etedficaJ pal't$ or components are not returnable. SUB TOTAL: 2,255.00
~Ir-other parts are subject 10 a 1 SOh restocking charge an<! muGt bé in the original packaging.
"AlI'¢Ores must be retumed within SO days from date of purchasa. TOTAL TAX; . 19.50
·AII shGrtag8'S or shipping discrepancies must be reported within 10 á8ys from date of pUrcl1as8; .
·SEE, WARRANTY STATEMENT ON REVERSE SIDE TOTAL ÀMOUNT: US $ 2,Z7S'sO
AUTHORJZED BY : PHONE:
....581 1200 25th Avenue South, P.Q, Box 1717, S1. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX
architecture . engineering . environmental . transportation
· June 12,2003 RE: St. Joseph, MN
2002 County Road 121 Improvement
c.P. 121-00-31; SAP 233-107-01
SEH No. A-STJOE 0004.01 14
Ms. Jodi Teich, PE
Assistant County Engineer
Steams County Highway Department
455 28th A venue South
Waite Park, MN 56387
Dear Jodi:
The City maintenance staff and I reviewed the videotape provided by Infratech for the sanitary
sewer constructed by Meadowvale Construction. In general, the horizontal alignment is satisfactory
and the pipe shows no evidence of deflection. The vertical alignment has several dips, which trap
approximately 1 inch of wastewater in segments of the pipe invert, but I feel none of these dips are
serious enough to warrant repair at this time.
· However, there are 27 joints where the pipe spigot was not driven completely into the bell, or not
"driven home." As noted in the enclosed table, 15 of these defective joints had a separation greater
than 1 inch. Two of these have apparently been grouted;-leading me to believe the joints were
leaking. Since this pipe is a trunk sewer line (most of which is over 20 feet deep), and since the pipe
is subject to a significant groundwater head, the pipe must be lined to peDTIanently seal the open
joints. Grouting the joints is not a 10ng-teDTI solution and, therefore, is not acceptable.
I do not believe the entire length of sewer constructed on this project needs to be lined, but all joints
exceeding I-inch in separation must be lined with a 4-foot cast in place pipe centered on the joint.
The process used must be approved by the City of St. Joseph, and must provide a structural repair,
prevent leakage, and be able to withstand jetting and other sewer cleaning techniques. The repairs
must be equivalent in quality and durability to the "InsitufoDTI" process. The sanitary sewer must be
televised after repairs have been completed. The Contractor must provide a warranty bond for the
design life of the highway under which the sewer has been placed. If you are unable to get the bond,
then all 27 joints must be driven completely in the bell.
An additional issue noted during our review, is that there are no anchors on the HDPE pipe that was
installed using the directional drilling method. The pipe ends in each manhole must have an
Electrofusion Flex Restraint as manufactured by Central Plastics Company, or accepted equal, fused
on to the exposed pipe to prevent the pipe from pulling out of the manhole joint over time.
·
Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer
Ms. Jodi Teich
June 12, 2003
Page 2
.
Final1y, as we discussed earlier in the project, the Contractor placed the lift station coating on the
inside of the structure instead of the outside of the structure as specified. The Contractor must
provide a warranty bond for the coating for a duration of 5 years from the date of acceptance of
these improvements.
Thank you, and please caU me if you have any questions.
Sincerely,
SHORT ELLIOTT HENDRICKSON INe.
A- rR ~~ /&fa
eph R. Bettendorf, PE
St. Joseph City Engineer
djg
Enclosures: Televising Report Log; Televising Report Summary (Table); Electrofusion Data Sheet
c: Judy Weyrens, City of St. Joseph (w/enc1osures)
Dick Taufen, City of St. Joseph (w/encJosures) .
Tom Jovanovich, Rajkowski Hansmeier (w/encJosures)
Mark Magnuson, BauerJy Brothers (w/encJosures)
~ Gary AxteU, Meadowvale Construction (w/encJosures) -
];:\pl\stjDC\CXXJ.4\corr\J-coum y joint-s-061 ~03.doc
.
VRajkoWSki
. . Hansmeier lid.
" ,~""", "e"", '0,," , ATTORNEys AT lAW
P.O. Box 1433
5t, Cloud, MN 56302,1433 June 5, 2003
320-251-1055 Ms. Judy Weyrens
Toll Free 800,445,9617 City Administrator for the City of 81. Joseph
25 North College Avenue
Fax 320,251,5896 81. Joseph, MN 56374
RE: City of 81. Joseph/I8D #742
rajhan@rajhan,com Our File No.· 22207
www.rajhan.com
Dear Judy:
Enclosed for your file record is a copy of my letter to the school district memorializing
the agreement reached between the City of 81. Joseph and I8D #742 which was signed by
Kevin Januszewski ofthe school district on May 29, 2003.
. If you have any questions, please let me know.
Very truly yours,
Frank J. Rajkowski I!:I:Q.
Gordon H. Hansmeier
Fredeïick L Grunke
Thomas G. jovanovìch'" 8MD/nrg
Paul Ä.. Rajkowski" Entlosuré
Kevin F. Gray
\ViJiiam J. Cashrnan
Richard VV. Sobaivarro
Susan íV1. Dege
LeÞdlne D. Bartìshofski
Sarah L. Smith
Troy A. Poetz
.' rv" Bromeiand
~H ~;gO(v i, r-i,¿jupert
h2n.':- J Ra[!.uJv,'siá and F:ÙJ":iHÔ 1.;1.-: 50hahjarro ¡ilE admjtted to pïacfÎ(~in ¡"-}art/-; úaKofd, G0rr:Jw; ii. Han<;F;u;it,";;1 ¡''¡cr[j; Da.\C;~<i âild t(i/Í5,:ün:.;i1:.
[';wí A. f??-jkolNSkJ 2nd Saíal"¡ L Smith in VVisconsin. and viilliam I Cash.'nan in Sù¡!th Da!(ot2.
~i\f¡2nlÖf'r (;f þ,rner¡,:;;n Board of Tr¡¡:\ Þ.dVOGhE';. ffOudj¡ried ADR. Neut(òL
. V!RaikOWSki
11 Seventh Avenue North, tIr~~~~~~! Ltd.
P,O. Box 1433
5t, Cloud. MN 56302-1433 May 28, 2003 \A~ ~ ~\) ?\\\\'!
320-251-1055
Toll Free 800-445-9617 Kevin Januszewski
Executive Director of Business Services
Fax 320-251-5896 Office of Business Services
St. Cloud Area School District 742
rajhan@rajhan.com 628 Roosevelt Road
8t. Cloud, MN 56301
www.rajhan.com
RE: City of St. Joseph/ISD #742
Our File No. 22207
Dear Mr. Januszewski:
The pmpose of tbis letter is to memorialize the agreement reached between the City of 8t.
. Joseph and ISD 742 regarding the property swap at Kennedy Elementary. The agreement
is as follows:
The City agrees to:
(1) Replace the walking path;
Frank J, Rajkowski .. (2) Relocate the playground equipment, including the ball park and back stop;
Gordon H. Hansmeier (3) Continue the chain link fence along the roadway; and
Frederick L. Grunke (4) That the expenses for the above items of work shall not be assessed against the
school district.
Thomas G. Jovanovich'
Paul A. Rajkowski· In exchange, ISD 742 agrees to:
Kevin F. Gray (1) Quitclaim Parcel B, legally described in the attached exhibit B, to the City of 8t.
William'J. Cashman Joseph;
Richard W. 50balvarro (2) Quitclaim Parcel C, legally described in the attached exhibit C, to the College of
St. Benedict.
Susan M. Dege
,eAnne D. Bartishofski As part of this transaction, the College of St. Benedict shall quitclaim Parcel D, legally
described in the attached exhibit D, to the school district. The transfer of the real
,arah L. Smith property shall take place on or before July 31,2003.
r ray A. Paetz
Ie M. Bromeland
Jregory J. Haupert
Frank J. RajkoV\'5ki and Richard lI1.~ Sobalvarro are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota and Wisconsin.
Paul A. Rajkowski and Sarah L. Smith in Vvíscons;n and William 1. Cashman in South Dakota.
8Member of American Board of Trial Advocates_ $oQualified ADR Neutral.
M]!3
Page 2
If these teTI11S are in accordance with your understanding, please sign this letter at the bottom and .
return the original to me. If you have any questions or comments, please give me a call.
Very truly yours,
,r-
STvID/jll
E::'lclosure
cc: Judy Weyrens
Date: 5-2 '7,... þ J:. KIf;;d~ \
.
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City of St. Joseph
Combined Financial Statement
For the Period Ended May 31,2003
Budget YTD Budget (To be collected) ·
Balance % Expended
General Government
Revenue - Percentage of aids 51,514.00 4,681.65 (56,195.65) -109,09%
Expenditures 51,514.00 12,650.04 38,863.96 24.56%
Administrative
Revenue
Licenses & Permits 88,000.00 112,713.67 24,713,67
Percentage of aids 247,820.90 342,16 (247,478.74)
Charges for Services 16,350.00 12,784.80 (3,565.20)
352,170.90 125,840.63 (226,330.27) -64,27%
Expenditures 352,170.90 171,972.29 180,198.61 48,83%
Police Administration
Revenue
Licenses & Permits 15,850,00 9,419.96 (6,430.04 )
Aids 28,000.00 614.93 (27,385,07)
Percentage of aids 396,404.48 - (396,404.48)
Fines 80,100.00 18,287.43 (61,812.57)
Miscellaneous - 4,505.65 4,505.65
520,354.48 32,827.97 (487,526.51) -93,69%
Expenditures 520,354.48 185,032,22 335,322.26 35,56%
Public Works
Revenue
Aids 11,500.00 - (11,500.00)
Percentage of aids 346,021.00 - (346,021.00) ·
Charges for Services 1,800.00 642,00 (1,158.00)
Miscellaneous 369.75 369.75
359,321.00 1,011.75 (358,309.25) -99.72%
Expenditures 359,321.00 88,327.54 270,993.46 24.58%
Parks
Revenue
Charges for Services 16,000.00 3,330.00 (12,670.00)
Percentage of aids 102,941.00 - (102,941.00)
118,941.00 3,330.00 (115,611,00) -97.20%
Expenditures 118,941.00 26,173.99 92,767.01 22.01 %
Park Board
Revenue
Percentage of aids 8,500.00 - (8,500.00)
Dedication Fees - - -
8,500.00 - (8,500.00) -100.00%
Expenditures 28,398.04 1,906.04 26,492,00 6.71%
Miscellaneous
Revenue
Assessments 21,000.00 - (21,000.00)
Percentage of aids 42,300.00 - (42,300,00)
63,300.00 (63,300,00) -100.00%
Expenditures 88,300.00 61,090.82 27,209.18 69.19%
Economic Development
Revenue ·
Aids 29,280.00 155.31 (29,124.69)
Transfer In 25,000.00 25,000.00 -
54,280.00 25,155.31 (29,124.69) -53.66%
Expenditures 54,280.00 33,308.33 20,971.67 61.36%
City of St. Joseph
Revenue Summary By Department
For the Period Ended May 31. 2003
Budget Percent
· Budget YTD Balance of Budget
Current Ad Valorem Taxes 343,423.00 - 343,423.00 0.00%
Local Government aid 789,884.00 - 789,884.00 0.00%
Low Income Housing Aid 2,664.00 - 2,664.00 0.00%
PERA Rate Increase Aid 1,541.00 - 1,541.00 0.00%
Interest Earnings 40,000.00 4,681.65 35,318.35 11.70%
Co-op Dividend-League MN Cities 10,000.00 - 10,000.00 0.00%
(0) General AidslTaxes 1,187,512.00 4,681.65 1,182,830.35 0.39%
State Sales Tax 100.00 163.42 (63.42) 163.42%
Contractors License 100.00 12.00 88.00 12.00%
Excavation Permit 3,600.00 600.00 3,000.00 16.67%
Franchise Fee 11,000.00 1,022.32 9,977.68 9.29%
Building Permits 60,000.00 110,610.93 (50,610.93) 184.35%
Animal License 1,200.00 305.00 895.00 25.42%
Rental Housing Registration 12,000.00 - 12,000.00 0.00%
Grant payment - (0.05) 0.05 0.00%
State Grants and aids - 342.21 (342.21 ) 0.00%
Land Use Deposit Fee - 8,850.00 (8,85D.OO) 0.00%
Sale of Maps and Publications 600.00 339.80 260.20 56.63%
Assessments and research 5,000.00 3,295.00 1,705.00 65.90%
Special Hearing 2,000.00 300.00 1,700.00 15.00%
Community Sign Rent 50.00 - 50.00 ,0.00%
Fire Administration Reimb 5,500.00 . - 5,500.00 0.00%
Fire Hall Maintenance 3,200.00 - 3,200.00 0.00%
(2) Administration 104,350.00 125,840.63 (21,490.63) 120.59%
Beer 1,500.00 609.96 890.04 40.66%
· Liquor 12,000.00 6,850.00 5,150.00 57.08%
Outdoor Liquor Permit 200.00 - 200.00 0.00%
Amusement 1,500.00 1,410.00 90.00 94.00%
Cigarette License 650.00 550.00 100.00 84.62%
Federal Grants - Other - 614.93 (614.93) 0.00%
Police Training Reini 2,000.00 - 2,000.00 0.00%
State aid -- Police Fund 26,000.00 26,000.00 0.00%
County Fines 60,000.00 12,574.23 47,425.77 20.96%
Policy Fines 20,000.00 5,688.20 14,311.80 28.44%
Accident Report Fee 100.00 25.00 75.00 25.00%
Contributions from Private Sou - 2,419.78 (2,419.78) 0.00%
Reimbursement - 2,085.87 (2,085.87) 0.00%
(3) Police Administration 123,950.00 32,827.97 91,122.03 26.48%
State Aid, Municipal Funds 4,500.00 - 4,500.00 0.00%
County Grants - Road Maintenan 7,000.00 - 7,000.00 0.00%
Kennel Fees 700.00 242.00 458.00 34.57%
Water Tower Antenna Lease 1,100.00 400.00 700.00 36.36%
Contributions - Memorial Park - 369.75 (369.75) 0.00%
(5) Public Works 13,300.00 1,011.75 12,288.25 7.61%
Park Fees 5,000.00 3,330.00 1,670.00 66.60%
Summer Recreation Charges 10,000.00 - 10,000.00 0.00%
Summer Recreation 1,000.00 - 1,000.00 0.00%
(6) Parks 16,000.00 3,330.00 12,670.00 20.81%
Special Assessments 21,000.00 - 21,000.00 0.00%
(9) Miscellaneous 21,000.00 - 21,000.00 0.00%
Current Ad Valorem Taxes 29,280.00 - 29,280.00 0.00%
· Transfer In 25.000.00 (25,000.00) 0.00%
Interest - 155.31 (155.31 ) 0.00%
(8) Economic Development 29,280.00 25,155.31 4,124.69 85.91 %
General Fund Totals 1,495,392.00 192,847.31 1,302,544.69 12.90%
City of St. Joseph
Expenditure Summary by Department
For the Period Ended May 31, 2003
Budget Percent
Budget MTD YTD Balance of Budget .
Council 32,124.00 1,476.00 9,041.14 23,082,86 28.14%
Legislative Committees 7,375.00 47.18 992,50 6,382.50 13.46%
Ordinance & Proceedings 1,500.00 - 183,16 1,316.84 12,21%
Mayor 10,515.00 563.25 2,433.24 8,081.76 23.14%
(1) General Government 51,514.00 2,086.43 12,650.04 38,863.96 24.56%
Elections 7,300.00 - - 7,300.00 0,00%
Salaries & Administrative 128,740.40 8,947.14 48,4 78,07 80,262.33 37.66%
Accounting 52,950.00 3,907.78 19,620.94 33,329.06 37.06%
Audit Serivce 9,200.00 3,750.00 9,350,00 (150.00) 101.63%
Assessing 12,994,50 1,204.79 4,819.16 8,175.34 37.09%
City Attorney 15,000.00 3,439.00 12,447,50 2,552.50 82,98%
Planning and Zoning 31,000.00 192,72 4,790.24 26,209,76 15.45%
Community Center 13,236.00 644.12 3,979.62 9,256.38 30,07%
City Offices 23,000.00 1,062,85 8,733.96 14,266,04 37.97%
Community Sign 2,000.00 84.51 578.73 1,421.27 28.94%
Cable Access 8,200.00 496.27 2,245.95 5,954.05 27.39%
Building Inpsection 45,500,00 22,644.48 56,222.39 (10,722.39) 123,57%
Emergency Siren 3,050.00 6.28 705.73 2,344.27 23.14%
(2) Adminstration 352,170.90 46,379.94 171,972.29 180,198.61 48,83%
Crime Control 474,804.48 34,853.63 170,937.75 303,866.73 36.00%
Police Training 5,000.00 - 2,573.14 2,426.86 51.46%
Communication Services 7,450.00 648.66 2,545.71 4,904.29 34.17%
Automotive Services 33,100.00 6,751.27 8,975.62 24,124,38 27.12% .
(3) Police Administration 520,354.48 42,253.56 185,032.22 335,322.26 35,56%
Signal Lights 500.00 18.30 167.45 332.55 33.49%
Animal Control 1,100,00 - 67.74 1,032.26 6.16%
Street Maintenance 192,907.00 7,076.68 44,414.29 148,492.71 23.02%
Ice & Snow Removal 88,227.00 - 8,206.51 80,020.49 9.30%
Engineering Fee 20,000.00 8,644.91 19,743.14 256.86 98.72%
Street Lighting 31,450.00 2,041,16 8,167.65 23,282.35 25.97%
Street Cleaning 13,337.00 1,546.68 5,677.21 7,659.79 42.57%
Maint Shop 11,800.00 262.48 1,883.55 9,916.45 15.96%
(5) Public Works 359,321,00 19,590.21 88,327.54 270,993.46 24.58%
Participant Recreation 17,595.00 - - 17,595.00 0.00%
Ball Park & Skaing 3,980,00 22.31 3,611.48 368.52 90.74%
Park Areas 97,191.00 9,866.85 22,562.51 74,628.49 23.21%
Shade Tree 175.00 - - 175.00 0.00%
(6) Parks 118,941.00 9,889.16 26,173.99 92,767.01 22.01 %
Park Board Development 28,398,04 1,539.50 1,906.04 26,492.00 6.71%
(7) Park Board 28,398.04 1,539.50 1,906,04 26,492.00 6.71%
Community Service 3,800.00 - - 3,800.00 0,00%
Other Financing Uses 500.00 - - 500.00 0.00%
Fire Protection 59,000.00 - 36,090,82 22,909.18 61,17%
Transfer In - 25,000.00 25,000.00 (25,000.00) #DIV/O!
(9) Miscellaneous 63,300,00 25,000,00 61,090.82 2,209.18 96.51 %
Economic Development 29,280.00 2,359.83 33,308.33 (4,028.33) 113.76% .
(8) Economic Development 29,280.00 2,359.83 33,308.33 (4,028.33) 113.76%
General Fund Totals 1,523,279.42 149,098.63 580,461.27 942,818.15 38,11 %
Budget vs. Year-ta-Date - Revenues
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
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III Budget -YTD I .
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Budget vs. Year-ta-Date - Expenditures
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
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CITY OF ST. JOSEPH 06/16/03 10:54 AM
Page 1
Council Revenue Monthly Report
.
SOURCE 2003 %
SOURCE Descr Budget Rev YTD Amt Balance of Budget
FUND 101 General
31010 Current Ad Valore $343,423.00 $0.00 $343,423.00 0.00%
31320 State Sales Tax $100.00 $163.42 -$63.42 163.42%
32111 Beer $1,500.00 $609.96 $890.04 40.66%
32112 Liquor $12,000.00 $6,850.00 $5,150.00 57.08%
32113 Outdoor Liquor Per $200.00 $0.00 $200.00 0.00%
32170 Amusement $1,500.00 $1,410.00 $90.00 94.00%
32181 Contractors Licens $100.00 $12.00 $88.00 12.00%
32182 Excavation Permit $3,600.00 $600.00 $3,000.00 16.67%
32184 Cigarette License $650.00 $550.00 $100.00 84.62%
32186 Franchise Fee $11,000.00 $1,022.32 $9,977.68 9.29%
32210 Building Permits $60,000.00 $110,610.93 -$50,610.93 184.35%
32240 Animal License $1,200.00 $305.00 $895.00 25.42%
32261 Rental Housing Re $12,000.00 $0.00 $12,000.00 0.00%
33140 Grant payment $0.00 -$0.05 $0.05 0.00%
33160 Federal Grants - Ot $0.00 $614.93 -$614.93 0.00%
33400 State Grants and ai $0.00 $342.21 -$342.21 0.00%
33401 Local Government $789,884.00 $0.00 $789,884.00 0.00%
33408 Low Income Housi $2,664.00 $0.00 $2,664.00 0.00%
33409 PERA Rate Increas $1,541.00 $0.00 $1,541.00 0.00%
33416 Police Training Rei $2,000.00 $0.00 $2,000.00 0.00%
33421 State Aid, Municipa $4,500.00 $0.00 $4,500.00 0.00%
33422 State aid -- Police $26,000.00 $0.00 $26,000.00 0.00%
33611 County Grants - Ro $7,000.00 $0.00 $7,000.00 0.00%
34104 Land Use Deposit $0.00 $8,850.00 -$8,850.00 0.00%
;. Sale of Maps and $600.00 $339.80 $260.20 56.63%
Assessments and r $5,000.00 $3,295.00 $1,705.00 65.90%
Special Hearing $2,000.00 $300.00 $1,700.00 15.00%
34112 Community Sign R $50.00 $0.00 $50.00 0.00%
34118 Administration Rei $5,500.00 $0.00 $5,500.00 0.00%
34119 Fire Hall Maintenan $3,200.00 $0.00 . $3,200.00 0.00%
34780 Park Fees $5,000.00 $3,330.00 $1,670.00 66.60%
34782 Summer Recreatio $10,000.00 $0.00 $10,000.00 0.00%
4790 Summer Recreatio $1,000.00 $0.00 $1,000.00 0.00%
4950 Kennel Fees $700.00 $242.00 $458.00 34.57%
35101 County Fines $60,000.00 $12,574.23 $47,425.77 20.96%
35102 Policy Fines $20,000.00 $5,688.20 $14,311.80 28.44%
35105 Accident Report Fe $100.00 $25.00 $75.00 25.00%
36100 Special Assessme $21,000.00 $0.00 $21,000.00 0.00%
36210 Interest Earnings $40,000.00 $4,681.65 $35,318.35 11.70%
36215 Co-op Dividend-MN $10,000.00 $0.00 $10,000.00 0.00%
36221 Water Tower Anten $1,100.00 $400.00 $700.00 36.36%
36230 Contributions from $0.00 $2,419.78 -$2,419.78 0.00%
36236 Contributions - Me $0.00 $369.75 -$369.75 0.00%
36300 Reimbursement $0.00 $2,085.87 -$2,085.87 0.00%
-UND 101 General $1,466,112.00 $167,692.00 $1,298,420.00 11.44%
cUND 105 Fire Fund
33400 State Grants and ai $24,000.00 $1,000.00 $23,000.00 4.17%
\4202 Special Fire Servic $176,955.00 $88,477.50 $88,477.50 50.00%
:4203 Fire Fighting Reimb $1,200.00 $600.00 $600.00 50.00%
'4781 Fire Hall Rental $2,000.00 $975.00 $1,025.00 48.75%
36210 Interest Earnings $11,000.00 $2,619.61 $8,380.39 23.81%
36230 Contributions from $0.00 $3,801.00 -$3,801.00 0.00%
36260 Surplus Property $0.00 $4,776.00 -$4,776.00 0.00%
-1105 Fire Fund $215,155.00 $102,249.11 $112,905.89 47.52%
- I 150 Economic Development
31010 Current Ad Val ore $29,280.00 $0.00 $29,280.00 0.00%
36210 Interest Earnings $0.00 $155.31 -$155.31 0.00%
;9201 Transfers from Oth $0.00 $25,000.00 -$25.000.00 0.00%
CITY OF ST. JOSEPH 06/16/0310:54 AM
Page 2
Council Revenue Monthly Report
SOURCE 2003 % .
SOURCE Descr Budget Rev YTD Amt Balance of Budget
FUND 150 Economic Development $29,280,00 $25,155.31 $4,124.69 85.91%
FUND 210 Recreation Center
36210 Interest Earnings $0.00 $213.11 -$213.11 0,00%
FUND 210 Recreation Center $0.00 $213.11 -$213.11 0.00%
FUND 230 Lake Wobegon Trail
36210 Interest Earnings $0.00 $91.66 -$91.66 0.00%
36230 Contributions from $0.00 $4,000.00 -$4,000.00 0.00%
FUND 230 Lake Wobegon Trail $0.00 $4,091,66 -$4,091.66 0.00%
FUND 232 City Beautification-College Av
36210 Interest Earnings $0,00 -$82.43 $82.43 0.00%
36230 Contributions from $0.00 $26,666.66 -$26,666.66 0.00%
FUND 232 City Beautification-College A $0.00 $26,584.23 -$26,584.23 0.00%
FUND 250 Revolving Loan Fund
33130 Federal Grants-Co $0.00 $42,000.00 -$42,000.00 0.00%
36210 Interest Eamings 50.00 $180.51 -$180.51 0.00%
FUND 250 Revolving Loan Fund $0.00 $42,180.51 -$42,180.51 0.00%
FUND 308 92 Improvement Bonds
31010 Current Ad Valore $9,000,00 $0.00 $9,000.00 0.00%
36100 Special Assessme $13,555.00 $0.00 $13,555.00 0.00% .
36210 Interest Eamings $1,500.00 $227,84 $1,272.16 15.19%
FUND 308 92 Improvement Bonds $24,055.00 $227.84 523,827.16 0.95%
FUND 312 East Minnesota - Utility Impro
31010 Current Ad Valore $22,000.00 $0.00 522,000.00 0,00%
36100 Special Assessme $29,795.00 $0.00 $29,795.00 0,00%
36210 Interest Earnings $6,800.00 $1,022.49 $5,777 .51 15.04%
FUND 312 East Minnesota - Utility Impr $58,595.00 $1,022.49 $57,572.51 1.75%
FUND 31596 East MN Street Improvement
31010 Current Ad Valore $76,000.00 $0.00 $76,000.00 0.00%
36100 Special Assessme $41,429.00 -$50.00 $41,479.00 -0.12%
36210 Interest Earnings $28,000.00 $4,207.14 $23,792.86 15,03%
FUND 315 96 East MN Street Improvem $145,429.00 $4,157.14 $141,271.86 2.86%
FUND 317 Fire Facility, 1997
31012 Special Levy - Fire $41,192.76 $0.00 $41,192.76 0.00%
31013 Special Levy - FH, $36,179.48 $18,089.74 518,089.74 50.00%
31014 Special Levy - FH, $23,612.76 $11,806.38 $11,806.38 50.00%
36210 Interest Earnings $10,000.00 $1,697.93 $8,302.07 16.98%
FUND 317 Fire Facility, 1997 $110,985,00 $31,594.05 $79,390.95 28.47%
FUND 319 98 Street Improvement
31010 Current Ad Val ore $7,450.00 $0.00 $7,450.00 0.00%
36100 Special Assessme $53,690,00 $0.00 $53,690.00 0.00%
36210 Interest Eamings $11,000.00 $1,638.39 $9,361.61 14.89%
FUND 31998 Street Improvement $72,140.00 $1,638.39 $70,501.61 2.27%
FUND 321 Joseph Street Improvement .
36100 Special Assessme $157,024.00 -$69,627.86 $226,651.86 -44.34%
36210 Interest Earnings $3,500.00 $1,289.92 $2,210.08 36.85%
CITY OF ST. JOSEPH 06/16/0310:54 AM
Page 3
Council Revenue Monthly Report
.
SOURCE 2003 %
;OURCE Deser Budget Rev YTD Amt Balance of Budget
=UND 321 Joseph Street Improvement $160,524.00 -$68,337.94 $228,861.94 -42.57%
=UND 322 City Hall Project, 2000
31010 Current Ad Valore $95,000.00 $0.00 $95,000.00 0.00%
36210 Interest Earnings $100.00 $620.25 -$520.25 620.25%
=UNO 322 City Hall Project, 2000 $95,100.00 $620.25 $94,479.75 0.65%
=UNO 324 Northland V Improvement
36100 Special Assessme $197,640.00 $0.00 $197,640.00 0.00%
36210 Interest Eamings $30,500.00 $4,215.33 $26,284.67 13.82%
'UNO 324 Northland V Improvement $228,140.00 $4,215.33 $223,924.67 1.85%
-UNO 325 2002 Street Improvement
31010 Current Ad Val ore $44,000.00 $0.00 $44,000.00 0.00%
33421 State Aid, Municipa $240,000.00 $140,781.00 $99,219.00 58.66%
36100 Special Assessme $296,662.00 $184.54 $296,477.46 0.06%
-'6210 Interest Earnings $25,000.00 $4,668.21 $20,331.79 18.67%
37170 Initial Hookup Char $64,651.00 $0.00 $64,651.00 0.00%
-UND 325 2002 Street Improvement $670,313.00 $145,633.75 $524,679.25 21.73%
UNO 3262002 Refunding Water Issues
36210 Interest Earnings $0.00 $3,306.85 -$3,306.85 0.00%
17170 Initial Hookup Char $25,000.00 $0.00 $25,000.00 0.00%
~. Water Surcharge - $0.00 $2,853.33 -$2,853.33 0.00%
Water Filtration Sur $0.00 $4,755.33 -$4,755.33 0.00%
UND 326 2002 Refunding Water Issue $25,000.00 $10,915.51 $14,084.49 43.66%
UNO 327 2002 Equipment Certificates
;1010 Current Ad Valore $69,000.00 $0.00 $69,000.00 0.00%
36210 Interest Earnings $9,700.00 -$1,921.41 $11,621.41 -19.81%
UNO 3272002 Equipment Certificates $78,700.00 -$1,921.41 $80,621.41 -2.44%
UNO 3292003 Maintenance Facility
3621 ° Interest Earnings $0.00 $2,865.95 -$2,865.95 0.00%
;9310 General Oblig. Bon $0.00 $29,377.81 -$29,377.81 0.00%
UNO 329 2003 Maintenance Facility $0.00 $32,243.76 -$32,243.76 0.00%
UND 330 Sewer Capacity Conveyance
;1010 Current Ad Valore $39,000.00 $0.00 $39,000.00 0.00%
36100 Special Assessme $30,176.00 $0.00 $30,176.00 0.00%
36210 Interest Earnings $3,500.00 $581.13 $2,918.87 16.60%
17170 Initial Hookup Char $23,400.00 $0.00 $23,400.00 0.00%
UNO 330 Sewer Capacity Conveyance $96,076.00 $581.13 $95,494.87 0.60%
UND 425 2002 Street Improvement
;3130 Federal Grants-Co $0.00 $21,948.30 -$21,948.30 0.00%
UNO 425 2002 Street Improvement $0.00 $21,948.30 -$21,948.30 0.00%
UNO 429 Maintenance Facility
19310 General Oblig. Bon $0.00 $655,357.00 -$655,357.00 0.00%
UNO 429 Maintenance Facility $0.00 $655,357.00 -$655,357.00 0.00%
'.90 Capital Outlay
J Interest Earnings $0.00 $3,803.46 -$3,803.46 0.00%
36230 Contributions from $0.00 $4,000.00 -$4,000.00 0.00%
;9201 Transfers from Oth $0.00 $430,537.35 -$430,537.35 0.00%
CITY OF ST. JOSEPH 06/16/03 10:54 AM
Page 4
Council Revenue Monthly Report
SOURCE 2003 % .
SOURCE Descr Budget Rev YTD Amt Balance of Budget
FUND 490 Capital Outlay $0.00 $438,340.81 -$438,340.81 0.00%
FUND 501 Utility Extension
36210 Interest Earnings $0.00 -$573.82 $573.82 0.00%
37170 Initial Hookup Char $0.00 $170,100,00 -$170,100.00 0.00%
37173 Water - Trunk 121 $0.00 $750,00 -$750,00 0.00%
37251 Hook up $0.00 $181,400.00 -$181,400.00 0,00%
37273 Sewer - Trunk 121 $0,00 $750.00 -$750.00 0.00%
FUND 501 Utility Extension $0,00 $352,426,18 -$352,426,18 0.00%
FUND 601 Water Fund
36210 Interest Earnings $16,000.00 $2,168.24 $13,831.76 13.55%
36221 Water Tower Anten $19,000.00 $7,552.50 $11,447.50 39.75%
37110 Rate Class One $170,000.00 $29,001.89 $140,998.11 17.06%
37171 water meters, mete $5,000,00 $11,215.42 -$6,215.42 224.31 %
37172 inspection fees $5,200.00 $12,500.00 -$7,300.00 240.38%
37181 State Water Surcha $7,000.00 $1,195.69 $5,804.31 17.08%
FUND 601 Water Fund $222,200.00 $63,633.74 $158,566.26 28.64%
FUND 602 Sewer Fund
36210 Interest Earnings $40,000.00 $2,991.59 $37,008.41 7.48%
37210 Sanitary Sewer Ser $165,000.00 $29,412.22 $135,587.78 17.83%
37211 SI. Benedict Sewer $100,000.00 $0.00 $100,000.00 0.00%
37275 Industrial Sewer Pe $800,00 $0.00 $800.00 0.00%
37276 Sewer Inspection F $5,200.00 $12,400.00 -$7,200.00 238.46% .
FUND 602 Sewer Fund $311,000.00 $44,803,81 $266,196.19 14.41%
FUND 603 Refuse Collection
32000 Licenses & Permits $0.00 $3,405.00 -$3,405.00 0.00%
34403 Refuse Colleciton $145,000.00 $30,723,07 $114,276.93 21,19%
36210 Interest Earnings $7,500.00 $1.067.32 $6,432,68 14.23%
FUND 603 Refuse Collection $152,500.00 $35,195,39 $117,304.61 23.08%
$4,161,304,00 $2,142,461.45 $2,018,842.55 51.49%
.
CITY OF ST. JOSEPH 06/16/03 10:53 AM
Page 1
Council Expenditure Monthly Report
. Current Period: June 2003 .
MTD YTD %
OBJ OBJ Descr Balance of
=UND 101 General
DEPART 41110 Council
101 Salaries $16,000.00 $1,080.00 $4,830.00 $11,170.00 30.19%
104 Taxable Per Diem $2,000.00 $0.00 $640.00 $1,360.00 32.00%
121 PERA Contribution $800.00 $54.00 $263.50 $536.50 32.94%
122 FICA Contributions $992.00 $66.96 $350.30 $641.70 35.31%
125 Medicare Contributi $232.00 $15.68 $82.02 $149.98 35.35%
151 Worker's Compo In $50.00 $50.00 $50.00 $0.00 100.00%
200 Office Supplies $50.00 $0.00 $132.14 -$82.14 264.28%
331 Travel & Conferenc $2,500.00 $0.00 $701.83 $1,798.17 28.07%
361 General Liability In $500.00 $0.00 $0.00 $500.00 0.00%
430 Miscellaneous $0.00 $0.00 $48.99 -$48.99 0.00%
433 Dues & Subscriptio ·$9,000.00 $0.00 $3,209.00 $5,791.00 35.66%
DEPART 41110 Council $32,124.00 $1,266.64 $10,307.78 $21,816.22 32.09%
DEPART 41120 Legislative Committies
103 Legislative Bodies $5,000.00 $0.00 $700.00 $4,300.00 14.00%
151 Worker's Compo In $75.00 $20.00 $20.00 $55.00 26.67%
200 Office Supplies $400.00 $144.21 $144.21 $255.79 36.05%
331 Travel & Conferenc $800.00 $0.00 $0.00 $800.00 0.00%
340 Advertising $1,000.00 $74.93 $367.43 $632.57 36.74%
433 Dues & Subscriptio $100.00 $0.00 $0.00 $100.00 0.00%
DEPART 41120 Legislative Commit $7,375.00 $239.14 $1,231.64 $6,143.36 16.70%
.PART 41130 Ordinance & Proceedings
210 Operating Supplies $100.00 $0.00 $0.00 $100.00 0.00%
304 Legal Fees $500.00 $647.00 $647.00 -$147.00 129.40%
322 Postage $200.00 $0.00 $0.00 $200.00 0.00% ~
340 Advertising $700.00 $97.13 $280.29 $419.71 40.04%
DEPART 41130 Ordinance & Proce $1,500.00 $744.13 $927.29 $572.71 61.82%
DEPART 41310 Mayor
101 Salaries $7,500.00 $380.00 $2,460.00 $5,040.00 32.80%
104 Taxable Per Diem $700.00 $0.00 $80.00 $620.00 11.43%
121 PERA Contribution $350.00 $19.00 $127.00 $223.00 36.29%
122 FICA Contributions $425.00 $23.56 $157.48 $267.52 37.05%
125 Medicare Contributi $125.00 $5.51 $36.83 $88.17 29.46%
151 Worker's Compo In $15.00 $32.00 $32.00 -$17.00 213.33%
331 Travel & Conferenc $1,200.00 $0.00 $0.00 $1,200.00 0.00%
361 General Liability In $50.00 $0.00 $0.00 $50.00 0.00%
433 Dues & Subscriptio $150.00 $0.00 $0.00 $150.00 0.00%
DEPART 41310 Mayor $10,515.00 $460.07 $2,893.31 $7,621.69 27.52%
DEPART 41410 Elections
580 Other Equipment $7,300.00 $0.00 $0.00 $7,300.00 0.00%
DEPART 41410 Elections $7,300.00 $0.00 $0.00 $7,300.00 0.00%
DEPART 41430 Salaries & Adminstrative
101 Salaries $87,000.00 $3,274.78 $36,005.95 $50,994.05 41.39%
121 PERA Contribution $4,558.40 $181.09 $1,954.20 $2,604.20 42.87%
122 FICA Contributions $5,456.00 $195.71 $2,158.17 $3,297.83 39.56%
125 Medicare Contributi $1,276.00 $45.77 $504.75 $771.25 39.56%
131 Health Insurance $5,000.00 $213.93 $2,349.27 $2,650.73 46.99%
. 132 Dental Insurance $1,000.00 $27.12 $297.83 $702.17 29.78%
133 Life Insurance $200.00 $6.83 $75.00 $125.00 37.50%
134 Disabilty Insurance $600.00 $55.93 $328.68 $271.32 54.78%
137 Flex Plan Administr $0.00 $22.22 $221.67 -$221.67 0.00%
151 Worker's Compo In $900.00 $842;00 $842.00 $58.00 93.56%
200 Office Supplies $3,600.00 $245.73 $2,819.77 $780.23 78.33%
CITY OF ST. JOSEPH 06/16/03 10:53 AM
Page 2
Council Expenditure Monthly Report
Current Period: June 2003 ·
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget
210 Operating Supplies $0,00 $0.00 $75.00 -$75.00 0.00%
220 Repair and Maint S $3,500.00 $60.00 $2,522.69 $977.31 72,08%
240 Small Tool & Minor $500.00 $0.00 $0.00 $500.00 0,00%
300 Professional Servic $700.00 $0.00 $1,202.85 -$502.85 171,84%
321 Telephone $2,500.00 $280.42 $1,003.09 $1,496.91 40,12%
322 Postage $2,200,00 $410.00 $1,495.48 $704.52 67,98%
331 Travel & Conferenc $3,000.00 $0.00 $18.89 $2,981,11 0.63%
361 General Liability In $1,700.00 $0,00 50.00 $1,700,00 0.00%
410 Rentals $100,00 $0,00 $276.08 -$176.08 276.08%
433 Dues & Subscriptio $400.00 $0.00 $188.23 5211.77 47.06%
435 Books & Pamphlet $250.00 $0.00 $0.00 $250.00 0.00%
570 Office Equipment $1,300.00 $0.00 $0.00 $1,300.00 0.00%
581 Computer Hardwar $3,000.00 $0.00 $0.00 $3,000.00 0.00%
DEPART 41430 Salaries & Adminst $128,7 40.40 $5,861,53 $54,339.60 $74,400.80 42,21 %
DEPART 41530 Accounting
101 Salaries $36,000.00 $1,353.60 $14,744,32 $21,255.68 40,96%
121 PERA Contribution $1,870,00 $74.85 $815.33 $1,054.67 43.60%
122 FICA Contributions $2,240.00 $78.13 $855.37 $1,384.63 38,19%
125 Medicare Contributi $525.00 $18,27 $200.D3 $324.97 38,10%
131 Health Insurance $6,000.00 $313.43 $3,447.73 $2,552.27 57.46%
132 Dental Insurance $1,000.00 $41.25 $453.75 5546,25 45,38%
133 Life Insurance $125.00 $4.67 $51.37 $73.63 41.10%
134 Disabilty Insurance $350.00 $19.47 $124.59 5225.41 35.60%
136 Health Club Premiu $140.00 $0.00 $0,00 5140.00 0.00% ·
137 Flex Plan Administr $0.00 $11,11 $110.83 -$110.83 0.00%
200 Office Supplies $750.00 $0.00 $200.35 $549,65 26,71%
215 software support $1,500.00 $1,002.88 $1,002.88 $497,12 66.86%
331 Travel & Conferenc $1,000.00 $0.00 $0.00 $1,QOO.OO 0.00%
340 Advertising $1,100.00 $0.00 $260.85 $839.15 23.71%
430 Miscellaneous $250,00 $0.00 $231.20 $18.80 92.48%
433 Dues & Subscriptio $100.00 $0.00 $40,00 $60.00 40.00%
-
DEPART 41530 Accounting $52,950.00 $2,917.66 $22,538,60 $30,411.40 42,57%
DEPART 41540 Audit Service
301 Audit & Accounting $9,200,00 $0.00 $9,350.00 -$150.00 101,63%
DEPART 41540 Audit Service $9,200,00 $0.00 $9,350.00 -$150.00 101,63%
DEPART 41550 Assessing
101 Salaries $11,500.00 $1,119.17 $5,595.85 $5,904,15 48.66%
122 FICA Contributions $806.00 $69.39 $346.95 $459.05 43.05%
125 Medicare Contributi $188.50 $16.23 $81.15 $107.35 43.05%
200 Office Supplies $100.00 $0.00 $0.00 $100.00 0.00%
331 Travel & Conferenc $100,00 $0.00 $0.00 $100,00 0.00%
433 Dues & Subscriptio $300.00 $0.00 $0.00 $300,00 0,00%
DEPART 41550 Assessing $12,994.50 $1,204.79 $6,023.95 $6,970.55 46.36%
DEPART 41610 City Attorney
304 Legal Fees $15,000,00 $2,382.50 $14,830.00 $170,00 98.87%
DEPART 41610 City Attorney $15,000.00 $2,382,50 $14,830.00 $170.00 98.87%
DEPART 41910 Planning and Zonning
300 Professional Servic $0.00 $0.00 $4,770.24 -$4,770,24 0.00%
431 Annexation Fee $500.00 $0.00 $20.00 $480.00 4.00% ·
449 Property Tax Shari $30,000.00 $0.00 $0.00 $30,000.00 0.00%
452 SI. Wendel Sewer $500.00 $0.00 $0,00 $500,00 0.00%
DEPART 41910 Planning and Zonn $31,000.00 $0,00 $4,790.24 $26,209,76 15.45%
CITY OF ST. JOSEPH 06/16/0310:53 AM
Page 3
Council Expenditure Monthly Report
. Current Period: June 2003
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Balance of
DEPART 41941 Community Center
101 Salaries $2,000.00 $0.00 $0.00 $2,000.00 0.00%
121 PERA Contribution $105.00 $0.00 $0.00 $105.00 0.00%
122 FICA Contributions $125.00 $0.00 $0.00 $125.00 0.00%
125 Medicare Contributi $30.00 $0.00 $0.00 $30.00 0.00%
131 Health Insurance $300.00 $0.00 $0.00 $300.00 0.00%
132 Dental Insurance $50.00 $0.00 $0.00 $50.00 0.00%
133 Life Insurance $10.00 $0.00 $0.00 $10.00 0.00%
134 Disabilty Insurance $16.00 $0.00 $0.00 $16.00 0.00%
210 Operating Supplies $300.00 $0.00 $0.00 $300.00 0.00%
220 Repair and Maint S $1,500.00 $0.00 $30.81 $1,469.19 2.05%
300 Professional Servic $600.00 $0.00 $0.00 $600.00 0.00%
321 Telephone $500.00 $45.80 $229.00 $271.00 45.80%
361 General Liability In $700.00 $0.00 $0.00 $700.00 0.00%
381 Electric Utilities $4,000.00 $213.08 $1,334.64 $2,665.36 33.37%
383 Gas Utilities $3,000.00 $117.76 $2,761.81 $238.19 92.06%
DEPART 41941 Community Center $13,236.00 $376.64 $4,356.26 $8,879.74 32.91%
DEPART 41942 City Offices
210 Operating Supplies $300.00 $0.00 $0.00 $300.00 0.00%
220 Repair and Maint S $7,000.00 $162.32 $3,783.80 $3,216.20 54.05%
300 Professional Servic $2,000.00 $220.00 $1,620.56 $379.44 81.03%
361 General Liability In $700.00 $0.00 $0.00 $700.00 0.00%
381 Electric Utilities $8,000.00 $536.06 $2,869.63 $5,130.37 35.87%
. 383 Gas Utilities $5,000.00 $128.15 $1,506.50 $3,493.50 30.13%
PART41942 City Offices $23,000.00 $1,046.53 $9,780.49 $13,219.51 42.52%
DEPART 41946 Community Sign
230 Repair & Maint $1,300.00 $0.00 $315.00 $985.00 24.23%
321 Telephone $0.00 $45.80 $229.00 -$229.00 0.00%
381 Electric Utilities $300.00 $38.87 $119.40 $180.60 39.80%
530 Improvements Oth $400.00 $0.00 $0.00 $400.00 0.00%
DEPART 41946 Community Sign $2,000.00 $84.67 $663.40 $1,336.60 33.17%
DEPART 41950 Cable Access
101 Salaries $4,800.00 $400.00 $2,000.00 $2,800.00 41.67%
103 Legislative Bodies $832.80 $0.00 $380.00 $452.80 45.63%
122 FICA Contributions $297.60 $24.80 $124.00 $173.60 41.67%
125 Medicare Contributi $69.60 $5.80 $29.00 $40.60 41.67%
151 Worker's Compo In $0.00 $95.00 $95.00 -$95.00 0.00%
210 Operating Supplies $500.00 $66.01 $76.68 $423.32 15.34%
230 Repair & Maint $500.00 $0.00 $132.88 $367.12 26.58%
580 Other Equipment $1,200.00 $0.00 $0.00 $1,200.00 0.00%
DEPART 41950 Cable Access $8,200.00 $591.61 $2,837.56 $5,362.44 34.60%
DEPART 42120 Crime Control & Investigation
101 Salaries $320,125.14 $18,933.79 $143,233.87 $176,891.27 44.74%
102 Reservists $1,000.00 $99.02 $191.53 $808.4 7 19.15%
104 Taxable Per Diem $300.00 $0.00 $0.00 $300.00 0.00%
121 PERA Contribution $28,591.34 $1,725.95 $12,877.26 $15,714.08 45.04%
122 FICA Contributions $1,226.00 $57.39 $589.41 $636.59 48.08%
125 Medicare Contributi $4,612.00 $268.57 $2,016.75 $2,595.25 43.73%
131 Health Insurance $31,000.00 $1,339.57 $14,582.50 $16,417.50 47.04%
. 132 Dental Insurance $4,000.00 $164.43 $1,809.22 $2,190.78 45.23%
133 Life Insurance $700.00 $29.38 $323.31 $376.69 46.19%
134 Disabilty Insurance $2,150.00 $181.11 $1,165.38 $984.62 54.20%
136 Health Club Premiu $1,100.00 $0.00 $74.25 $1,025.75 6.75%
137 Flex Plan Administr $500.00 $33.35 $332.56 $167.44 66.51 %
151 Worker's Compo In $6,700.00 $8,640.00 $8,640.00 -$1,940.00 128.96%
CITY OF ST. JOSEPH 06/16/03 10:53 AM
Page 4
Council Expenditure Monthly Report
Current Period: June 2003 .
MTD YTD %
OBJ OBJ Oeser Budget Exp Expense Expense Balance of Budget
171 Clothing Allowance $4,500.00 $1,387.20 $2,072.19 $2,427,81 46.05%
200 Office Supplies $2,000.00 $138.40 $773.90 $1,226,10 38.70%
210 Operating Supplies $3,000.00 $627.13 $1,571,58 $1,428.42 52.39%
211 AWAIRE Supplies $100.00 $0.00 $0.00 $100.00 0.00%
215 software support $8,000.00 $0.00 $2,357.55 $5,642.45 - 29.47%
220 Repair and Maint S $3,500.00 $0,00 $1,461.86 $2,038.14 41.77%
240 Small Tool & Minor $500.00 $0.00 $15.98 $464.02 3.20%
300 Professional Servic $1,000.00 $0.00 $350,00 $650.00 35.00%
304 Legal Fees $33,600.00 $2,100.00 $10,838.50 $22,761.50 32,26%
307 Community Policin $500.00 $0,00 $0,00 $500.00 0.00%
322 Postage $1,000.00 $65.00 $517.19 $482,81 51.72%
340 Advertising $100.00 $0.00 $0.00 $100.00 0,00%
350 Printing $500.00 $0.00 $0.00 $500.00 0.00%
361 General Liability In $5,300.00 $0.00 $0.00 $5,300.00 0.00%
410 Rentals $0.00 $0.00 $36.00 -$36.00 0.00%
430 Miscellaneous $100.00 $0.00 $0.00 $100.00 0.00%
433 Dues & Subscriptio $1,000.00 $30.00 $927.25 $72.75 92.73%
446 License $500.00 $0.00 $0.00 $500.00 0.00%
570 Office Equipment $600.00 $0.00 $0.00 $600.00 0.00%
580 Other Equipment $2,000.00 $0.00 $0.00 $2,000.00 0.00%
581 Computer Hardwar $5,000.00 $0.00 $0.00 $5,000.00 0.00%
DEPART 42120 Crime Control & In $474,804.48 $35,820.29 $206,758.04 $268,046.44 43,55%
DEPART 42140 Police Training
210 Operating Supplies $2,000.00 $0.00 $0.00 $2,000,00 0.00% .
300 Professional Servic $1,500,00 $0.00 $1,209,25 $290.75 80.62%
331 Travel & Conferenc $1,500.00 $0.00 $1,363.89 $136,11 90.93%
DEPART 42140 Police Training $5,000.00 $0.00 $2,573.14 $2,426.86 51.46%
DEPART 42151 Communication Service
210 Operating Supplies $250.00 $0.00 $0.00 $250.00 0,00%
233 Telephone/Radio R $500.00 $88.39 $326.18 $173.82 65.24%
321 Telephone $6,300.00 $383.22 $2,691.14 $3,608.86 42.72%
580 Other Equipment $400.00 $0.00 $0.00 $400.00 0,00%
DEPART 42151 Communication Se $7,450.00 $471.61 $3,017.32 $4,432.68 40.50%
DEPART 42152 Automotive Services
210 Operating Supplies $100.00 $0,00 $88.51 $ 11.49 88.51 %
220 Repair and Maint S $3,000.00 $119.04 $1,340.11 $1,659.89 44,67%
414 Vehicle Lease $30,000.00 $4,856.99 $12,523.03 $17,476.97 41.74%
DEPART 42152 Automotive Servic $33,100.00 $4,976.03 $13,951.65 $19,148.35 42.15%
DEPART 42401 Building Inspec, Admistration
200 Office Supplies $200.00 $20.30 $101.03 $98.97 50,52%
304 Legal Fees $200.00 $0.00 $0.00 $200.00 0.00%
311 Inspection Fee $40,000.00 $31,832.60 $84,789.75 -$44,789.75 211.97%
433 Dues & Subscriptio $100.00 $0.00 $0,00 $100.00 0.00%
438 State Sur Charge $5,000.00 $0.00 $3,184.51 $1,815.49 63.69%
DEPART 42401 Building Inspec. Ad $45,500.00 $31,852.90 $88,075.29 -$42,575.29 193.57%
DEPART 42500 Emergency Siren
230 Repair & Maint $500.00 $0,00 $530.61 -$30.61 106.12%
300 Professional Servic $600.00 $0.00 $150.00 $450.00 25.00%
326 Fire Siren $100.00 $6.28 $31 .40 $68.60 31.40% .
331 Travel & Conferenc $750.00 $0.00 $0.00 $750.00 0.00%
340 Advertising $100,00 $0.00 $0.00 $100.00 0.00%
580 Other Equipment $1,000.00 $0.00 $0.00 $1,000.00 0.00%
CITY OF ST. JOSEPH 06/16/03 10:53 AM
Page 5
Council Expenditure Monthly Report
. Current Period: June 2003
MTD YTD %
OBJ OBJ Descr Budget Expense Balance of Budget
DEPART 42500 Emergency Siren $3,050.00 $6.28 $712.01 $2,337.99 23.34%
DEPART 42610 Signal Lights
386 Street Lighting $500.00 $18.31 $185.76 $314.24 37.15%
DEPART 42610 Signal Lights $500.00 $18.31 $185.76 $314.24 37.15%
DEPART 42700 Animal Control
210 Operating Supplies $100.00 $35.74 $71.48 $28.52 71.48%
300 Professional Servic $1,000.00 $0.00 $32.00 . $968.00 3.20%
DEPART 42700 Animal Control $1,100.00 $35.74 $103.48 $996.52 9.41%
DEPART 43120 Street Maintanence
101 Salaries $85,000.00 $1,938.11 $29,542.22 $55,457.78 34.76%
121 PERA Contribution $4,400.00 $99.67 $1,545.29 $2.854.71 35.12%
122 FICA Contributions $5,300.00 $114.50 $1,748.36 $3,551.64 32.99%
125 Medicare Contributi $1,232.00 $26.78 $408.84 $823.16 33.19%
131 Health Insurance $12,000.00 $278.84 $3,775.62 $8,224.38 31.46%
132 Dental Insurance $1,200.00 $27.42 $388.83 $811.17 32.40%
133 Life Insurance $200.00 $4.71 $71.60 $128.40 35.80%
134 Disabilty Insurance $550.00 $30.69 $263.22 $286.78 47.86%
136 Health Club Premiu $175.00 $0.00 $0.00 $175.00 0.00%
151 Worker's Camp. In $1,500.00 $1,906.00 $1,906.00 -$406.00 127.07%
171 Clothing Allowance $600.00 $36.77 $301.74 $298.26 50.29%
. 200 Office Supplies $200.00 $0.00 $20.05 $179.95 10.03%
210 Operating Supplies $7,000.00 $121.27 $3,787.92 $3,212.08 54.11 %
212 Safety Program $1,500.00 $15.96 $224.41 $1,275.59 14.96%
220 Repair and Maint S $7,500.00 $542.48 $2,321.80 $5,178.20 30.96%
240 Small Tool & Minor $600.00 $0.00 $0.00 $600.00 0.00%
300 Professional Servic $100.00 $0.00 $0.00 $100.00 0.00%
321 Telephone $600.00 $25.40 $151.41 $448.59 25.24%
331 Travel & Conferenc $200.00 $0.00 $38.88 $161.12 19.44%
340 Advertising $150.00 $0.00 $0.00 $150.00 0.00%
361 General Liability In $6,500.00 $0.00 $470.00 $6,030.00 7.23%
381 Electric Utilities $1,400.00 $43.94 $310.74 $1,089.26 22.20%
383 Gas Utilities $4,000.00 $75.94 $1,446.02 $2,553.98 36.15%
384 Refuse Disposal $100.00 $0.00 $50.00 $50.00 50.00%
410 Rentals $1,600.00 $100.00 $970.66 $629.34 60.67%
433 Dues & Subscriptio $100.00 $0.00 $59.16 $40.84 59.16%
446 License $200.00 $0.00 $0.00 $200.00 0.00%
520 Buildings & Structu $20,000.00 $0.00 $0.00 $20,000.00 0.00%
530 Improvements Oth $4,000.00 $0.00 $0.00 $4,000.00 0.00%
580 Other Equipment $25,000.00 $0.00 $0.00 $25,000.00 0.00%
DEPART 43120 Street Maintanenc $192,907.00 $5,388.48 $49,802.77 $143,104.23 25.82%
DEPART 43125 Ice & Snow Removal
101 Salaries $28,100.00 $0.00 $5,362.29 $22,737.71 19.08%
121 PERA Contribution $1,605.00 $0.00 $280.55 $1,324.45 17.48%
122 FICA Contributions $1,922.00 $0.00 $316.65 $1,605.35 16.48%
125 Medicare Contributi $450.00 $0.00 $74.04 $375.96 16.45%
131 Health Insurance $3,000.00 $0.00 $616.19 $2,383.81 20.54%
132 Dental Insurance $400.00 $0.00 $76.71 $323.29 19.18%
133 Life Insurance $60.00 $0.00 $13.37 $46.63 22.28%
134 Disabilty Insurance $150.00 $0.00 $9.12 $140.88 6.08%
. 136 Health Club Premiu $40.00 $0.00 $0.00 $40.00 0.00%
210 Operating Supplies $8,000.00 $0.00 $398.66 $7,601.34 4.98%
220 Repair and Maint S $8,500.00 $0.00 $308.93 $8,191.07 3.63%
300 Professional Servic $1,500.00 $0.00 $0.00 $1,500.00 0.00%
410 Rentals $4,500.00 $0.00 $750.00 $3,750.00 16.67%
580 Other Equipment $30,000.00 $0.00 $0.00 $30,000.00 0.00%
CITY OF ST. JOSEPH 06/16/03 10:53 AM
Page 6
Council Expenditure Monthly Report
Current Period: June 2003 .
MTD YTD %
OBJ OBJ Descr BudgetExp Expense Expense Balance of Budget
DEPART 43125 Ice & Snow Remov $88,227.00 $0.00 $8,206.51 $80,020.49 9.30%
DEPART 43131 Engineering Fee
303 Engineering Fee $20,000.00 $0.00 $19,743.14 $256.86 98,72%
DEPART 43131 Engineering Fee $20,000.00 $0.00 $19,743.14 $256,86 98.72%
DEPART 43160 Street Lighting
230 Repair & Maint $250.00 SO.OO S250.13 -SO.13 100.05%
386 Street Lighting $30,000.00 $1,717.75 $9,635.27 $20,364.73 32,12%
530 Improvements Oth $1,200.00 $0.00 $0.00 $1,200.00 0.00%
DEPART 43160 Street Lighting $31,450.00 $1,717.75 $9,885.40 $21,564,60 31.43%
DEPART 43220 Street Cleaning
101 Salaries $4,000.00 $0.00 $2,856.46 $1,143.54 71.41%
121 PERA Contribution $208.00 $0.00 $144.79 $63.21 69.61%
122 FICA Contributions $248.00 $0.00 $171.94 $76.06 69.33%
125 Medicare Contributi $58.00 SO.OO $40.21 $17.79 69.33%
131 Health Insurance $600.00 $0.00 $621.10 -$21.10 103.52%
132 Dental Insurance $70.00 $0.00 $56.76 $13.24 81,09%
133 Life Insurance $15.00 $0,00 $7.12 $7.88 47.47%
134 Disabilty Insurance $38.00 $0.00 $31.67 $6.33 83,34%
210 Operating Supplies $3,000.00 $0.00 $1,550.54 $ 1,449.46 51.68%
220 Repair and Maint S $3,000.00 $0.00 $196.62 $2,803.38 6.55%
331 Travel & Conferenc $100.00 $0.00 $0.00 $100.00 0,00% .
580 Other Equipment $2,000.00 SO. 00 $0.00 $2,000.00 0.00%
DEPART 43220 Street Cleaning $13,337,00 $0.00 $5,677.21 $7,659,79 42.57%
DEPART 45120 Participant Recreation
101 Salaries $10,000,00 SO.OO $0.00 S10,000.00 0.00%
122 FICA Contributions $650.00 SO,OO $0.00 5650.00 0.00%
125 Medicare Contributi $145,00 SO.OO $0.00 $ 145.00 0.00%
151 Worker's Compo In $100.00 $0.00 $0.00 S100.00 0.00%
210 Operating Supplies $3,000.00 $0.00 $0.00 $3,000.00 0,00%
240 Small Tool & Minor $400.00 $0.00 $0.00 S400.00 0.00%
300 Professional Servic $1,700.00 $0.00 $0.00 $1,700.00 0,00%
330 Transportation $1,000.00 $0.00 $0.00 $1,000.00 0.00%
340 Advertising $100,00 $0.00 $0.00 S100.00 0.00%
361 General Liability In $500.00 $0.00 $0.00 $500.00 0.00%
DEPART 45120 Participant Recreat $17,595,00 $0.00 $0.00 $17,595.00 0,00%
DEPART 45123 Ball Park and Skating Rink
101 Salaries $2,500.00 $0.00 $2,958,50 -$458,50 118.34%
122 FICA Contributions $186.00 $0.00 $183.43 $2.57 98.62%
125 Medicare Contributi $44.00 $0.00 $42.90 $1.10 97.50%
142 Unemploy, Benefit $50,00 $0.00 $0.00 $50.00 0.00%
151 Worker's Compo In $200,00 $95.00 $95.00 $105.00 47,50%
210 Operating Supplies $400.00 $0.00 $0.00 $400.00 0.00%
220 Repair and Maint S $400.00 $0.00 $0,00 $400.00 0.00%
381 Electric Utilities $200.00 $22.39 $449.04 -$249.04 224.52%
DEPART 45123 Ball Park and Skati $3,980,00 $117.39 $3,728.87 $251.13 93.69%
DEPART 45125 Recreation Association
101 Salaries $0.00 $1,106.88 $2,685.51 -$2,685.51 0.00%
122 FICA Contributions $0.00 $68,62 $166.50 -$166.50 0.00% .
125 Medicare Contributi SO.OO $16.05 $38.94 -$38.94 0.00%
530 Improvements Oth $0.00 $0,00 $77.50 -$77.50 0.00%
- -
DEPART 45125 Recreation Associ SO.OO $1,191.55 $2,968.45 -$2,968.45 0.00%
CITY OF ST. JOSEPH 06/16/0310:53 AM
Page 7
Council Expenditure Monthly Report
. Current Period: June 2003
MTD YTD %
OBJ OBJ Descr Expense Expense Balance of Budget
DEPART 45201 Maint Shop
210 Operating Supplies $2,200.00 $49.91 $49.91 $2,150.09 2.27%
220 Repair and Maint S $1,100.00 $0.00 $416.20 $683.80 37.84%
240 Small Tool & Minor $600.00 $0.00 $0.00 $600.00 0.00%
321 Telephone $1,400.00 $88.79 $442.92 $957.08 31.64%
381 Electric Utilities $800.00 $29.30 $207.15 $592.85 25.89%
383 Gas Utilities $2,600.00 $50.63 $902.13 $1,697.87 34.70%
410 Rentals $100.00 $0.00 $83.87 $16.13 83.87%
580 Other Equipment $3,000.00 $0.00 $0.00 $3,000.00 0.00%
DEPART 45201 Maint Shop $11,800.00 $218.63 $2,102.18 $9,697.82 17.82%
DEPART 45202 Park Areas
101 Salaries $48,700.00 $3,005.95 $15,502.63 $33,197.37 31.83%
121 PERA Contribution $2,500.00 $155.66 $778.90 $1,721.10 31.16%
122 FICA Contributions $3,020.00 $177.26 $902.13 $2,117.87 29.87%
125 Medicare Contributi $706.00 $41.46 $210.95 $495.05 29.88%
131 Health Insurance $4,500.00 $221.71 $1,574.13 $2,925.87 34.98%
132 Dental Insurance $700.00 $32.61 $229.57 $470.43 32.80%
133 Life Insurance $100.00 $7.58 $39.31 $60.69 39.31%
134 Disabilty Insurance $300.00 $43.01 $125.56 $174.44 41.85%
136 Health Club Premiu $140.00 $0.00 $0.00 $140.00 0.00%
137 Flex Plan Administr $0.00 $11.11 $110.86 -$110.86 0.00%
151 Worker's Compo In $1,300.00 $2,005.00 $2,005.00 -$705.00 154.23%
171 Clothing Allowance $500.00 $36.77 $369.74 $130.26 73.95%
. 210 Operating Supplies $9,000.00 $121.27 $3,966.90 $5,033.10 44.08%
212 Safety Program $1,000.00 $0.00 $199.47 $800.53 19.95%
220 Repair and Maint S $7,000.00 $1,075.03 $3,093.16 $3,906.84 44.19%
240 Small Tool & Minor $750.00 $0.00 $0.00 $750.00 0.00%
321 Telephone $400.00 - $25.40 $126.53 $273.47 31.63%
340 Advertising $100.00 $0.00 $0.00 $100.00 0.00%
361 General Liability In $1,500.00 $0.00 $0.00 $1,500.00 0.00%
381 Electric Utilities $1,100.00 $93.29 $289.09 $810.91 26.28%
384 Refuse Disposal $1,500.00 $223.26 $223.26 $1,276.74 14.88%
415 Other Equipment R $500.00 $0.00 $52.19 $447.81 10.44%
433 Dues & Subscriptio $100.00 $0.00 $0.00 $100.00 0.00%
446 License $75.00 $0.00 $39.50 $35.50 52.67%
530 Improvements Oth $1,700.00 $0.00 $0.00 $1,700.00 0.00%
580 Other Equipment $10,000.00 $0.00 $0.00 $10,000.00 0.00%
DEPART 45202 Park Areas $97,191.00 $7,276.37 $29,838.88 $67,352.12 30.70%
DEPART 45203 Park Board
531 Park Development $5,500.00 $0.00 $0.00 $5,500.00 0.00%
532 Tree Fund $1,500.00 $0.00 $0.00 $1,500.00 0.00%
533 Northland Park Dev $1,500.00 $0.00 $0.00 $1,500.00 0.00%
DEPART 45203 Park Board $8,500.00 $0.00 $0.00 $8,500.00 0.00%
DEPART46102 Shade Tree Disease Control
210 Operating Supplies $75.00 $0.00 $0.00 $75.00 0.00%
331 Travel & Conferenc $100.00 $0.00 $0.00 $100.00 0.00%
DEPART 46102 Shade Tree Diseas $175.00 $0.00 $0.00 $175.00 0.00%
DEPART 49200 Communty Support
361 General Liability In $300.00 $0.00 $0.00 $300.00 0.00%
. 430 Miscellaneous $3,500.00 $0.00 $0.00 $3,500.00 0.00%
EPART 49200 Communty Suppor $3,800.00 $0.00 $0.00 $3,800.00 0.00%
DEPART 49300 Other Financing Uses
432 Team Building $500.00 $0.00 $0.00 $500.00 0.00%
CITY OF ST. JOSEPH 06/16/0310:53 AM
Page 8
Council Expenditure Monthly Report
Current Period: June 2003 .
MTO YTO %
OBJ OBJ Oescr Budget Exp Expense Expense Balance of Budget
DEPART 49300 Other Financing U $500.00 $0.00 $0.00 $500,00 0.00%
DEPART 49301 Transfer to other Funds
700 Misc $0.00 $0.00 $455,537.35 -$455,537.35 0.00%
-
DEPART 49301 Transfer to other F $0.00 $0.00 $455,537.35 -$455,537.35 0,00%
DEPART 49305 Fire Protection
300 Professional Servic $59,000,00 $0.00 $36,090.82 $22,909.18 61.17%
DEPART 49305 Fire Protection $59,000.00 $0.00 $36,090.82 $22,909.18 61.17%
FUND 101 General $1,474,101.38 $106,267.24 $1,083,828.39 $390,272,99 73.52%
FUND 105 Fire Fund
DEPART 42210 Fire Administration
103 Legislative Bodies $200.00 $0.00 $0.00 $200.00 0.00%
151 Worker's Compo In $4,500,00 $3,408.00 $3,408.00 $1,092,00 75.73%
200 Office Supplies $400.00 $0.00 $105.77 $294,23 26.44%
215 software support $600.00 $0.00 $0,00 $600.00 0.00%
220 Repair and Maint S $200.00 $26.57 $26.57 $173.43 13.29%
301 Audit & Accounting $6,000.00 $0.00 $0.00 $6,000.00 0.00%
304 Legal Fees $500.00 $0.00 $0,00 $500.00 0,00%
305 Medical & Dental $2,000.00 $0.00 $134.00 $1,866.00 6.70%
322 Postage $200.00 $0.00 $24.00 $176,00 12.00%
340 Advertising $80.00 $0.00 $17.12 $62.88 21.40% .
432 Team Building $800.00 $0.00 $0.00 $800.00 0.00%
446 License $100.00 $0.00 $0.00 $100.00 0.00%
581 Computer Hardwar $1,000.00 $0.00 $0.00 $1,000.00 0.00%
582 Computer SoftWare $250.00 $0.00 $0.00 $250.00 0,00%
DEPART 42210 Fire Administration $16,830.00 $3,434.57 $3,715.46 $13,114.54 22.08%
DEPART 42220 Fire Fighting
101 Salaries $45,000.00 $0.00 $0.00 $45,000,00 0.00%
122 FICA Contributions $2,800,00 $0.00 $0,00 $2,800.00 0,00%
125 Medicare Contributi $655.00 $0.00 $0.00 $655.00 0.00%
210 Operating Supplies $1,800.00 $235.90 $484.12 $1,315.88 26.90%
211 AWAIRE Supplies $400.00 $0.00 $0.00 $400.00 0.00%
220 Repair and Maint S $1,800.00 $106.34 $2,222,39 -$422.39 123.47%
240 Small Tool & Minor $1,000.00 $0.00 $0.00 $1,000.00 0.00%
361 General Liability In $16,000.00 $0,00 $0.00 $16,000.00 0.00%
384 Refuse Disposal $700.00 $51.24 $256,20 $443.80 36.60%
447 State Aid Reimburs $20,000.00 $0.00 $1,000.00 $19,000.00 5.00%
448 Pension Relief Fire $29,000.00 $0.00 $0,00 $29,000.00 0.00%
580 Other Equipment $20,000,00 $0.00 $0.00 $20,000,00 0,00%
584 Equipment Reserv $10,000.00 $0.00 $0.00 $10,000.00 0.00%
585 Firefighter Equipme $10,000.00 $0.00 $0.00 $10,000.00 0.00%
-
DEPART 42220 Fire Fighting $159,155.00 $393.48 $3,962.71 $155,192,29 2.49%
DEPART 42240 Fire Training
104 Taxable Per Diem $1,500.00 $0,00 $0.00 $1,500.00 0.00%
122 FICA Contributions $95.00 $0.00 $0.00 $95,00 0,00%
125 Medicare Contributi $25.00 $0.00 $0,00 $25.00 0.00%
331 Travel & Conferenc $3,750.00 $0.00 $969.00 $2,781.00 25,84%
433 Dues & Subscriptio $1,000.00 $0.00 $918,00 $82,00 91.80%
443 Personnel Training $5,000.00 $0.00 $6,608.25 -$1,608,25 132,17% e
DEPART 42240 Fire Training $11,370.00 $0.00 $8,495,25 $2,874.75 74.72%
DEPART 42250 Fire Communications
230 Repair & Maint $500.00 $0.00 $0.00 $500.00 0.00%
CITY OF ST. JOSEPH 06/16/03 10:53 AM
Page 9
Council Expenditure Monthly Report
. Current Period: June 2003
MTD YTD %
OBJ OBJ Descr Budget Exp Balance of Budget
321 Telephone $1,000.00 $91.70 $473.20 $526.80 47.32%
580 Other Equipment $1,000.00 $0.00 $0.00 $1,000.00 0.00%
DEPART 42250 Fire Communicatio $2,500.00 $91.70 $473.20 $2,026.80 18.93%
DEPART 42260 Fire Repair Service
220 Repair and Maint S $1,500.00 $0.00 $426.05 $1,073.95 28.40%
DEPART 42260 Fire Repair Service $1,500.00 $0.00 $426.05 $1,073.95 28.40%
DEPART 42270 Medical Services
210 Operating Supplies $500.00 $0.00 $308.32 $191.68 61.66%
230 Repair & Maint $500.00 $0.00 $0.00 $500.00 0.00%
580 Other Equipment $500.00 $0.00 $0.00 $500.00 0.00%
DEPART 42270 Medical Services $1,500.00 $0.00 $308.32 $1,191.68 20.55%
DEPART 42280 Fire Station and Building
220 Repair and Maint S $2,000.00 $175.45 $1,532.36 $467.64 76.62%
300 Professional Servic $600.00 $0.00 $0.00 $600.00 0.00%
381 Electric Utilities $4,500.00 $293.21 $1,626.49 $2,873.51 36.14%
383 Gas Utilities $5,000.00 $129.63 $3,222.76 $1,777.24 64.46%
530 Improvements Oth $500.00 $0.00 $0.00 $500.00 0.00%
DEPART 42280 Fire Station and Bu $12,600.00 $598.29 $6,381.61 $6,218.39 50.65%
f6PART 42281 Community Room
210 Operating Supplies $500.00 $0.00 $0.00 $500.00 0.00%
220 Repair and Maint S $3,000.00 $0.00 $0.00 . $3,000.00 0.00%
300 Professional Servic $1,000.00 $0.00 $0.00 $1,000.00 0.00%
DEPART 42281 Community Room $4,500.00 $0.00 $0.00 $4,500.00 0.00%
DEPART 49301 Transfer to other Funds
700 Misc $2,500.00 $0.00 $0.00 $2,500.00 0.00%
DEPART 49301 Transfer to other F $2,500.00 $0.00 $0.00 $2,500.00 0.00%
UNO 105 Fire Fund $212,455.00 $4,518.04 $23,762.60 $188,692.40 11.18%
-UNO 150 Economic Development
DEPART 46500 Economic Development Authority
103 Legislative Bodies $700.00 $0.00 $0.00 $700.00 0.00%
151 Worker's Compo In $100.00 $70.00 $70.00 $30.00 70.00%
200 Office Supplies $500.00 $0.00 $0.00 $500.00 0.00%
300 Professional Servic $21,600.00 $1,859.55 $9,491.07 $12,108.93 43.94%
303 Engineering Fee $2,000.00 $0.00 $0.00 $2,000.00 0.00%
304 Legal Fees $1,000.00 $0.00 $0.00 $1,000.00 0.00%
.321 Telephone $1,200.00 $73.81 $365.12 $834.88 30.43%
322 Postage $200.00 $0.00 $100.00 $100.00 50.00%
331 Travel & Conferenc $500.00 $0.00 $0.00 $500.00 0.00%
340 Advertising $500.00 $0.00 $0.00 $500.00 0.00%
582 Computer Software $980.00 $0.00 $0.00 $980.00 0.00%
700 Misc $0.00 $0.00 $25,000.00 -$25,000.00 0.00%
DEPART 46500 Economic Develop $29,280.00 $2,003.36 $35,026.19 -$5,746.19 119.62%
-UNO 150 Economic Development $29,280.00 $2,003.36 $35,026.19 -$5,746.19 119.62%
.156 TIF 1-4 St. Joe Development
DEPART 46500 Economic Development Authority
304 Legal Fees $0.00 $0.00 $285.50 -$285.50 0.00%
CITY OF ST. JOSEPH 06/16/0310:53 AM
Page 10
Council Expenditure Monthly Report
Current Period: June 2003 .
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget
DEPART 46500 Economic Develop $0.00 $0.00 $285.50 -$285.50 0,00%
FUND 156 TIF 1-4 St. Joe Development $0,00 $0.00 $285.50 -$285,50 0.00%
FUND 225 DARE
DEPART 42155 DARE Program
210 Operating Supplies $0.00 $0.00 $250.00 -$250.00 0.00%
DEPART 42155 DARE Program $0,00 $0,00 $250.00 -$250,00 0,00%
FUND 225 DARE $0.00 $0.00 $250.00 -$250,00 0,00%
FUND 230 Lake Wobegon Trail
DEPART 45202 Park Areas
530 Improvements Olh $18,000,00 $0,00 $0.00 $18,000.00 0.00%
DEPART 45202 Park Areas $18,000.00 $0.00 $0.00 $18,000.00 0.00%
FUND 230 Lake Wobegon Trail $18,000.00 $0.00 $0.00 $18,000.00 0.00%
FUND 232 City Beautification-College Av
DEPART 45126 Lions Club Improvements
530 Improvements Olh $0,00 $0.00 $33,763.54 -$33,763.54 0.00%
DEPART 45126 Lions Club Improv $0.00 $0.00 $33,763,54 -$33,763.54 0.00% .
FUND 232 City Beautification-College Av $0.00 $0.00 $33,763.54 -$33,763.54 0.00%
FUND 250 Revolving Loan Fund
DEPART 46500 Economic Development Authority
490 Revolving Loan $0.00 $42,000.00 $42,000.00 -$42,000.00 0.00%
DEPART 46500 Economic Develop $0,00 $42,000,00 $42,000.00 -$42,000.00 0.00%
FUND 250 Revolving Loan Fund $0,00 $42,000.00 $42,000.00 -$42,000.00 0.00%
FUND 308 92 Improvement Bonds
DEPART 41530 Accounting
430 Miscellaneous $0.00 $0.00 $4.40 -$4.40 0,00%
DEPART 41530 Accounting $0.00 $0,00 $4.40 -$4.40 0.00%
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $15,000.00 $0.00 $0.00 $15,000.00 0.00%
611 Bond Interest $5,713.00 $0.00 $2,856.25 $2,856.75 50.00%
DEPART 47100 Bond Payment (P $20,713.00 $0.00 $2,856,25 $17,856.75 13.79%
FUND 308 92 Improvement Bonds $20,713.00 $0.00 $2,860.65 $17,852.35 13,81%
FUND 312 East Minnesota - Utility Impro
DEPART 41530 Accounting
430 Miscellaneous $0.00 $0.00 $ 12.40 -$12.40 0.00%
DEPART 41530 Accounting $0,00 $0.00 $ 12.40 -$12.40 0.00%
DEPART 47100 Bond Payment (P & I) e
600 Debt Service - Prin $40,000,00 $0,00 $0.00 $40,000,00 0.00%
611 Bond Interest $13,630.00 $0.00 $6,815.00 $6,815.00 50.00%
DEPART 47100 Bond Payment (P $53,630.00 SO.OO S6,815.00 $46,815.00 12,71%
CITY OF ST. JOSEPH 06/16/0310:53 AM
Page 11
Council Expenditure Monthly Report
. Current Period: June 2003
MTD YTD %
OBJ OBJ Descr Budget Balance of Budget
=UND 312 East Minnesota - Utility Impro $53,630.00 $0.00 $6,827.40 $46,802.60 12.73%
=UND315 96 East MN Street Improvement
DEPART 41530 Accounting
430 Miscellaneous $0.00 $0.00 $12.40 -$12.40 0.00%
DEPART 41530 Accounting $0.00 $0.00 $12.40 -$12.40 0.00%
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $80,000.00 $0.00 $0.00 $80,000.00 0.00%
611 Bond Interest $48,425.00 $0.00 $24,212.50 $24,212.50 50.00%
DEPART 47100 Bond Payment (P $128,425.00 $0.00 $24,212.50 $104,212.50 18.85%
=UND 315 96 East MN Street Improvem $128,425.00 $0.00 $24,224.90 $104,200.10 18.86%
=UND 317 Fire Facility, 1997
, DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $45,000.00 $0.00 $0.00 $45,000.00 0.00%
611 Bond Interest $55,985.00 $0.00 $21,992.50 $27,992.50 50.00%
DEPART 47100 Bond Payment (P $100,985.00 $0.00 $27,992.50 $72,992.50 27.72%
=UND 317 Fire Facility, 1997 $100,985.00 $0.00 $27,992.50 $72,992.50 27.72%
=.1998 Street Improvement
PART 41530 Accounting
430 Miscellaneous $0.00 $0.00 $30.40 -$30.40 0.00%
DEPART 41530 Accounting $0.00 $0.00 $30.40 -$30.40 - 0.00%
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $35,000.00 $0.00 $0.00 $35,000.00 0.00%
611 Bond Interest $20,728.00 $0.00 $10,363.75 $10,364.25 50.00%
DEPART 47100 Bond Payment (P $55,728.00 $0.00 $10,363.75 $45,364.25 18.60%
UND 31998 Street Improvement $55,728.00 $0.00 $10,394.15 $45,333.85 18.65%
UND 321 Joseph Street Improvement
DEPART 41530 Accounting
430 Miscellaneous $0.00 $0.00 $14.00 -$14.00 0.00%
DEPART 41530 Accounting $0.00 $0.00 $14.00 -$14.00 0.00%
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $70,000.00 $0.00 $0.00 $70,000.00 0.00%
611 Bond Interest $56,314.00 $0.00 $28,156.89 $28,157.11 50.00%
640 Stearns Cooperativ $29,155.00 $0.00 $0.00 $29,155.00 0.00%
DEPART 47100 Bond Payment (P $155,469.00 $0.00 $28,156.89 $127,312.11 18.11 %
UND 321 Joseph Street Improvement $155,469.00 $0.00 $28,170.89 $127,298.11 18.12%
UND 322 City Hall Project, 2000
DEPART 47100 Bond Payment (P & I)
. 600 Debt Service - Prin $45,000.00 $0.00 $0.00 $45,000.00 0.00%
611 Bond Interest $54,435.00 $0.00 $27,217.50 $27,217.50 50.00%
DEPART 47100 Bond Payment (P $99,435.00 $0.00 $27,217.50 $72,217.50 27.37%
CITY OF ST. JOSEPH 06/16/03 10:53 AM
Page 12
Council Expenditure Monthly Report
Current Period: June 2003 .
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget
FUND 322 City Hall Project. 2000 $99,435.00 $0.00 $27,217.50 $72,217.50 27.37%
FUND 324 Northland V Improvement
DEPART 41530 Accounting
430 Miscellaneous $0.00 $0.00 $1.60 -$1.60 0.00%
DEPART 41530 Accounting $0.00 $0.00 $1.60 -$ 1.60 0.00%
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $160.000.00 $0.00 $0.00 $160,000.00 0.00%
611 Bond Interest $23,178.00 $0.00 $11,588.75 $11,589,25 50.00%
DEPART 47100 Bond Payment (P $ 183, 178,00 $0.00 $11,588.75 $171,589,25 6.33%
FUND 324 Northland V Improvement $183.178.00 $0,00 $11.590.35 $171,587,65 6.33%
FUND 325 2002 Street Improvement
DEPART 41530 Accounting
430 Miscellaneous $0.00 $0.00 $154.00 -$154.00 0.00%
DEPART 41530 Accounting $0.00 $0.00 $154.00 -$154.00 0.00%
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $405,000.00 $0.00 $0.00 $405,000.00 0.00%
611 Bond Interest $154,538.00 $0.00 $77,268.75 $77 ,269,25 50.00%
-
DEPART 47100 Bond Payment (P $559,538.00 $0.00 $77,268.75 $482.269,25 13,81% e
FUND 325 2002 Street Improvement $559,538.00 $0,00 $77,422.75 $482,115.25 13.84%
FUND 3262002 Refunding Water Issues
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $70.000.00 $0.00 $0.00 $70,000.00 0.00%
611 Bond Interest $36,396.88 $0.00 $21,838,13 $14.558.75 60.00%
DEPART 47100 Bond Payment (P $106,396.88 $0.00 $21,838.13 $84,558,75 20.53%
FUND 326 2002 Refunding Water Issues $106.396.88 $0.00 $21,838.13 $84,558,75 20,53%
FUND 327 2002 Equipment Certificates
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $60.000.00 $0,00 $0,00 $60.000.00 0,00%
611 Bond Interest $8,880,00 $0.00 $4,440.00 $4,440,00 50.00%
DEPART 47100 Bond Payment (P $68,880.00 $0.00 $4,440.00 $64,440.00 6.45%
FUND 327 2002 Equipment Certificates $68,880.00 $0.00 $4,440.00 $64,440.00 6.45%
FUND 3292003 Maintenance Facility
DEPART 47100 Bond Payment (P & I)
620 Agent Fees $0.00 $417.92 $4,667.92 -$4,667.92 0.00%
DEPART 47100 Bond Payment (P $0.00 $417.92 $4,667.92 -$4.667.92 0.00%
FUND 3292003 Maintenance Facility $0.00 $417,92 $4,667.92 -$4.667.92 0.00%
FUND 330 Sewer Capacity Conveyance e
DEPART 41530 Accounting
430 Miscellaneous $0,00 $0.00 $7,60 -$7.60 0,00%
DEPART 41530 Accounting SO.OO $0.00 $7.60 -$7.60 0.00%
CITY OF ST. JOSEPH 06/16/0310:53 AM
Page 13
Council Expenditure Monthly Report
e Current Period: June 2003
MTD YTD %
OBJ OBJ Descr Budget Expense Balance of
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $25,000.00 $0.00 $0.00 $25,000.00 0.00%
611 Bond Interest $28,213.00 $0.00 $14,106.25 $14,106.75 50.00%
....-.-.-.-.,-~-. '-hW~~-.Y=~^~_W~~·~~_'·~_~_'~'=~=h,~=.=-.-^'W.Y.W~h'~·~~-~-=-~W'.-__~_._'~ _W"A_.._____. _.___._~_____v_v_"'.'·~_m_v___w._vM_W·'_W·A~~~W~'-~~ _~-_______W·_A"W-_W____~·_,__.______v_v_w.·_v_,_v.y_·_W~ ,~u..."
DEPART 47100 Bond Payment (P $53,213.00 $0.00 $14,106.25 $39,106.75 26.51 %
=UND 330 Sewer Capacity Conveyance $53,213.00 $0.00 $14,113.85 $39,099.15 26.52%
=UND 424 Northland Phase Five
DEPART 43120 Street Maintanence
530 Improvements Oth $0.00 $20.00 $2,821.44 -$2,821.44 0.00%
DEPART 43120 Street Maintanenc $0.00 $20.00 $2,821.44 -$2,821.44 0.00%
=UND 424 Northland Phase Five $0.00 $20.00 $2,821.44 -$2,821.44 0.00%
=UND 425 2002 Street Improvement
DEPART 43120 Street Maintanence
530 Improvements Oth $0.00 $79,275.93 $45,467.19 -$45,467.19 0.00%
DEPART 43120 Street Maintanenc $0.00 $79,275.93 $45,467.19 -$45,467.19 0.00%
DEPART 43121 Industrial Development
530 Improvements Oth $0.00 $0.00 -$2,933.62 $2,933.62 0.00%
.EPART 43121 Industrial Develop $0.00 $0.00 -$2,933.62 $2,933.62 0.00%
EPART 43122 Street Maintenance-Co Rd 121
530 Improvements Oth $0.00 $5,932.68 $43,221.70 -$43,221.70 0.00%
DEPART 43122 Street Maintenanc $0.00 $5,932.68 $43,221.70 -$43,221; 70 0.00%
DEPART 49490 Administration and general
530 Improvements Oth $0.00 $0.00 -$11,747.41 $11,747.41 0.00%
DEPART 49490 Administration and $0.00 $0.00 -$11,747.41 $11,747.41 0.00%
=UND 425 2002 Street Improvement $0.00 $85,208.61 $74,007.86 -$74,007.86 0.00%
=UND 428 Northland Plat 7
DEPART 43120 Street Maintanence
530 Improvements Oth $0.00 $379.72 $11,135.87 -$11,135.87 0.00%
DEPART 43120 Street Maintanenc $0.00 $379.72 $11,135.87 -$11,135.87 0.00%
=UND 428 Northland Plat 7 $0.00 $379.72 $11,135.87 -$11,135.87 0.00%
=UND 429 Maintenance Facility
DEPART 43120 Street Maintanence
510 Land $0.00 $28.50 $219,991.50 -$219,991.50 0.00%
520 Buildings & Structu $0.00 $84,687.50 $103,333.35 -$103,333.35 0.00%
DEPART 43120 Street Maintanenc $0.00 $84,716.00 $323,324.85 -$323,324.85 0.00%
=UND 429 Maintenance Facility $0.00 $84,716.00 $323,324.85 -$323,324.85 0.00%
=UND 490 Capital Outlay
eEPART 41410 Elections
580 Other Equipment $20,061.50 $0.00 $0.00 $20,061.50 0.00%
DEPART 41410 Elections $20,061.50 $0.00 $0.00 $20,061.50 0.00%
DEPART 41430 Salaries & Adminstrative
CITY OF ST. JOSEPH 06/16/03 10:53 AM
Page 14
Council Expenditure Monthly Report
Current Period: June 2003 .
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget
570 Office Equipment $15,279.11 $0.00 $305.85 $14,973.26 2,00%
581 Computer Hardwar $6,355.66 $0.00 $266.24 $6,089.42 4.19%
-
DEPART 41430 Salaries & Adminst $21,634.77 $0.00 $572.09 $21,062,68 2.64%
DEPART 41942 City Offices
530 Improvements Oth $4,625.00 $0.00 $0,00 $4,625,00 0.00%
DEPART 41942 City Offices $4,625.00 $0.00 $0.00 $4,625.00 0.00%
DEPART 41946 Community Sign
530 Improvements Oth $3,800.00 $0,00 $0.00 $3,800.00 0.00%
DEPART 41946 Community Sign $3,800.00 $0.00 $0,00 $3,800,00 0.00%
DEPART 41950 Cable Access
580 Other Equipment $1,200.00 $0,00 $0.00 $1,200.00 0.00%
DEPART 41950 Cable Access $1,200.00 $0.00 $0,00 $1,200,00 0.00%
DEPART 42120 Crime Control & Investigation
570 Office Equipment $600.00 $0.00 $1,275.87 -$675.87 212.65%
580 Other Equipment $3,993.67 $0.00 $2,463.14 $ 1,530.53 61,68%
581 Computer Hardwar $6,856.71 $0.00 $0.00 $6,856,71 0.00%
DEPART 42120 Crime Control & In $11,450.38 $0.00 $3,739.01 $7,711.37 32.65%
DEPART 42151 Communication Service .
580 Other Equipment $553.06 $0,00 $0.00 $553.06 0.00%
DEPART 42151 Communication Se $553.06 $0.00 $0.00 $553.06 0.00%
DEPART 42152 Automotive Services
550 Motor Vehicles $0.00 $0.00 $683.20 -$683,20 0.00%
DEPART 42152 Automotive Servic $0.00 $0.00 $683,20 -$683.20 0,00%
DEPART 42500 Emergency Siren
580 Other Equipment $11,400.00 $0.00 $0,00 $11,400,00 0.00%
DEPART 42500 Emergency Siren $11,400.00 $0.00 $0,00 $11,400.00 0,00%
DEPART 42700 Animal Control
580 Other Equipment $355,00 $0.00 $0,00 5355.00 0.00%
DEPART 42700 Animal Control 5355.00 $0,00 $0.00 5355.00 0.00%
DEPART 43120 Street Maintanence
520 Buildings & Structu $121,723.87 $0.00 $692.00 $121,031,87 0.57%
530 Improvements Oth $31,375.58 $0.00 $0.00 $31,375.58 0.00%
580 Other Equipment 552,188,61 $0.00 $0,00 $52,188,61 0.00%
-
DEPART 43120 Street Maintanenc $205,288.06 $0.00 $692.00 $204,596.06 0.34%
DEPART 43125 Ice & Snow Removal
580 Other Equipment $38,674.25 $0.00 $0.00 $38,674,25 0.00%
DEPART 43125 Ice & Snow Remov $38,674.25 $0.00 $0.00 $38,674.25 0.00%
DEPART 43160 Street Lighting
530 Improvements Oth $3,507.00 $0.00 $0.00 $3,507.00 0.00%
DEPART 43160 Street Lighting $3,507.00 $0.00 $0.00 $3,507.00 0,00% .
DEPART 43220 Street Cleaning
580 Other Equipment $7,361,00 $0.00 $0.00 57,361.00 0.00%
CITY OF ST. JOSEPH 06/16/03 10:53 AM
Page 15
Council Expenditure Monthly Report
. Current Period: June 2003
MTD YTD %
DBJ Descr Budget Expense Balance of Budget
DEPART 43220 Street Cleaning $7,361.00 $0.00 $0.00 $7,361.00 0.00%
DEPART 45202 Park Areas
530 Improvements Oth $10,700.00 $0.00 $0.00 $10,700.00 0.00%
580 Other Equipment $48,729.29 $631.65 $9,471.15 $39,258.14 19.44%
DEPART 45202 Park Areas $59,429.29 $631.65 $9,471.15 $49,958.14 15.94%
DEPART 45203 Park Board
531 Park Development $11,807.22 $141.84 $655.76 $11,151.46 5.55%
532 Tree Fund $3,927.93 $0.00 $0.00 $3,927.93 0.00%
533 Northland Park Dev $12,662.89 $0.00 $1,392.12 $11,270.77 10.99%
DEPART 45203 Park Board $28,398.04 $141.84 $2,047.88 $26,350.16 7.21%
FUND 490 Capital Outlay $417,737.35 $773.49 $17,205.33 $400,532.02 4.12%
FUND 501 Utility Extension
DEPART 49470 Lift Station-Baker Street
530 Improvements Oth $0.00 $0.00 -$4,772.97 $4,772.97 0.00%
DEPART 49470 Lift Station-Baker $0.00 $0.00 -$4,772.97 $4,772.97 0.00%
=UND 501 Utility Extension $0.00 $0.00 -$4,772.97 $4,772.97 0.00%
=.01 Water Fund
PART 49410 Power and Pumping
220 Repair and Maint S $6,000.00 $0.00 $3,030.54 $2,969.46 50.51 %
303 Engineering Fee_ $2,000.00 $0.00 $0.00 $2,000.00 0.00%
321 Telephone $700.00 $0.00 $0.00 $700.00 0.00%
381 Electric Utilities $12,000.00 $755.42 $4,264.60 $7,735.40 35.54%
383 Gas Utilities $2,000.00 $41.66 $626.32 $1,373.68 31.32%
530 Improvements Oth $10,000.00 $0.00 $450.00 $9,550.00 4.50%
DEPART 49410 Power and Pumpin $32,700.00 $797.08 $8,371.46 $24,328.54 25.60%
DEPART 49420 Purification
210 Operating Supplies $3,000.00 $0.00 $798.32 $2,201.68 26.61 %
220 Repair and Maint S $1,500.00 $0.00 $0.00 $1,500.00 0.00%
312 Tests $2,000.00 $58.00 $452.50 $1,547.50 22.63%
321 Telephone $400.00 $0.00 $0.00 $400.00 0.00%
322 Posfage $0.00 $25.00 $305.00 -$305.00 0.00%
381 Electric Utilities $5,000.00 $248.59 $1,557.08 $3,442.92 31.14%
383 Gas Utilities $2,000.00 $39.25 $920.61 $1,079.39 46.03%
530 Improvements Oth $10,000.00 $0.00 $0.00 $10,000.00 0.00%
DEPART 49420 Purification $23,900.00 $370.84 $4,033.51 $19,866.49 16.88%
DEPART 49430 Distribution
210 Operating Supplies $5,000.00 $679.62 $3,936.92 $1,063.08 78.74%
220 Repair and Maint S $4,000.00 $111.36 $4,353.30 -$353.30 108.83%
340 Advertising $200.00 $0.00 $0.00 $200.00 0.00%
580 Other Equipment $10,000.00 $0.00 $0.00 $10,000.00 0.00%
DEPART 49430 Distribution $19,200.00 $790.98 $8,290.22 $10,909.78 43.18%
DEPART 49435 Storage
. 200 Office Supplies $500.00 $0.00 $0.00 $500.00 0.00%
303 Engineering Fee $1,500.00 $0.00 $0.00 $1,500.00 0.00%
381 Electric Utilities $2,400.00 $203.61 $1,545.52 $854.48 64.40%
530 Improvements Oth $5,000.00 $0.00 $0.00 $5,000.00 0.00%
CITY OF ST. JOSEPH 06/16/0310:53 AM
Page 16
Council Expenditure Monthly Report
Current Period: June 2003 .
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget
DEPART 49435 Storage $9,400.00 $203.61 $1,545.52 $7,854.48 16.44%
DEPART 49440 Administration and General
101 Salaries $55,500,00 $2,554.74 $30,381.81 $25,118.19 54.74%
121 PERA Contribution $3,070.00 $141.29 $1,631.57 $1,438.43 53.15%
122 FICA Contributions $3,441.00 $148.05 $1,787.11 $1,653.89 51.94%
125 Medicare Contributi $805,00 $34.60 $417,92 $387.08 51,92%
131 Health Insurance $10,000.00 $467.01 $4,996.53 $5,003.47 49.97%
132 Dental Insurance $900.00 $47.31 $475.10 $424,90 52.79%
133 Life Insurance $200,00 $6.96 $80,17 $119.83 40.09%
134 Disabilty Insurance $455.00 $42.99 $268.53 $186.47 59,02%
137 Flex Plan Adminislr $0.00 $14.81 $152.86 -$152.86 0.00%
151 Worker's Comp. In $1,200.00 $1,298.00 $1,298.00 -$98.00 108,17%
171 Clothing Allowance $650.00 $36.77 $209.75 $440,25 32.27%
200 Office Supplies $500.00 $19,23 $209.17 $290.83 41.83%
210 Operating Supplies $2,500.00 $121.27 $827.95 $1,672.05 33.12%
212 Safety Program $2,000.00 $0.00 $208.45 $1,791.55 10.42%
215 software support $1,000.00 $234.68 $234.68 $765.32 23.47%
220 Repair and Maint S $1,500.00 $131.95 $592.40 $907.60 39.49%
319 Gopher State Notifi $1,000.00 $150.35 $299.92 $700.08 29.99%
321 Telephone $900,00 $46,54 $233,81 $666.19 25,98%
322 Postage $600.00 $0.00 $283.66 $316,34 47.28%
331 Travel & Conferenc $400,00 $0.00 $212.72 $187.28 53,18%
361 General Liability In $4,000.00 $0.00 $0.00 $4,000.00 0.00%
410 Rentals $1,600,00 $100.00 $964.67 $635.33 60,29%
433 Dues & Subscriptio $550.00 $0,00 $504.17 $45.83 91.67% .
442 Water Permit $600.00 $0.00 $0.00 $600.00 0.00%
444 Annual Water Conn $4,900.00 $0.00 $1,318.00 $3,582.00 26.90%
4<t6 License $150.00 $0,00 $111.50 $38.50 74.33%
530 Improvements Oth $10,800.00 $0.00 $0.00 $10,800.00 0,00%
580 Other Equipment $10,000.00 $0.00 $0.00 $10,000,00 0.00%
DEPART 49440 Administration and $119,221.00 $5,596.55 $47,700.45 $71,520.55 40,01%
DEPART 49970 Depreciation Expense
420 Depreciation $60,000.00 $0.00 $0.00 $60,000.00 0.00%
DEPART 49970 Depreciation Expe $60,000.00 $0.00 $0.00 $60,000.00 0,00%
FUND 601 Water Fund $264,421.00 $7,759.06 $69,941.16 $194,479,84 26.45%
FUND 602 Sewer Fund
DEPART 49450 Sanitary Sewer Maintenance
101 Salaries $27,000.00 $813,01 $9,439.49 $17,560.51 34.96%
121 PERA Contribution $1,493,00 $39.54 $537.71 5955.29 36.02%
122 FICA Contributions $1,674.00 $48,77 $563,54 $1,110.46 33.66%
125 Medicare Contributi $392,00 $11.42 $131.82 $260.18 33.63%
131 Health Insurance $4,500.00 5118.77 $1,555.69 $2,944,31 34.57%
132 Dental Insurance $500.00 $12,21 $169.81 $330.19 33.96%
133 Life Insurance $75.00 $1.92 $25.31 $49.69 33.75%
134 Disabilty Insurance $220.00 $12.62 $72.56 $147.44 32.98%
151 Worker's Comp. In $1,300.00 $0.00 $0.00 $1,300.00 0.00%
171 Clothing AJlowance $500.00 $0.00 $0.00 $500.00 0.00%
210 Operating Supplies $300.00 $0.00 $0.00 $300.00 0,00%
220 Repair and Maint S $3,000,00 -$6,147.70 $892,24 $2,107,76 29.74%
303 Engineering Fee $700.00 $0.00 $0.00 $700.00 0.00%
- .
DEPART 49450 Sanitary Sewer Ma $41,654.00 -$5,089.44 $13,388.17 $28,265.83 32.14%
DEPART 49470 Lift Station-Baker Street
230 Repair & Maint $1,000.00 $0,00 $21.46 $978.54 2,15%
321 Telephone $1,000.00 $72.54 $362.77 $637.23 36,28%
CITY OF ST. JOSEPH 06/16/03 10:53 AM
Page 17
Council Expenditure Monthly Report
. Current Period: June 2003
MTD YTD %
OBJ OBJ Descr Expense Balance of Budget
381 Electric Utilities $2,000.00 $62.78 $526.69 $1,473.31 26.33%
383 Gas Utilities $200.00 $0.00 $0.00 $200.00 0.00%
DEPART 49470 Lift Station-Baker $4,200.00 $135.32 $910.92 $3,289.08 21.69%
DEPART 49471 Lift Station-DBL Labs Area
321 Telephone $1,000.00 $72.53 $362.65 $637.35 36.27%
381 Electric Utilities $800.00 $0.00 $147.72 $652.28 18.47%
383 Gas Utilities $500.00 $20.09 $213.47 $286.53 42.69%
DEPART 49471 Lift Station-DBL La $2,300.00 $92.62 $723.84 $1,576.16 31.47%
DEPART 49472 Lift Station-Northland
230 Repair & Maint $0.00 $0.00 $939.65 -$939.65 0.00%
321 Telephone $800.00 $0.00 $0.00 $800.00 0.00%
381 Electric Utilities $1,000.00 $0.00 $211.00 $789.00 21.10%
383 Gas Utilities $500.00 $0.00 $0.00 $500.00 0.00%
DEPART 49472 Lift Station-Northla $2,300.00 $0.00 $1,150.65 $1,149.35 50.03%
DEPART 49473 Lift Station-CR 121
230 Repair & Maint $0.00 $0.00 $60.55 -$60.55 0.00%
321 Telephone $800.00 $46.85 $234.25 $565.75 29.28%
381 Electric Utilities $1,000.00 $0.00 $126.53 $873.47 12.65%
383 Gas Utilities $500.00 $0.00 $0.00 $500.00 0.00%
DEPART 49473 Lift Station-CR 121 $2,300.00 $46.85 $421.33 $1,878.67 18.32%
aPART 49480 Sewage Treatment Plant
101 Salaries $19,000.00 $727.00 $7,655.25 $11,344.75 40.29%
121 PERA Contribution $985.00 $38.31 $367.21 $617.79 37.28%
122 FICA Contributions $1,178.00 $43.09 $458.08 $719.92 38.89%
, 125 Medicare Contributi $276.00 $10.08 $107.13 $168.87 38.82%
131 Health Insurance $4,000.00 $161.06 $1,564.25 $2,435.75 39.11 %
132 Dental Insurance $500.00 $18.05 $175.11 $324.89 35.02%
133 Life Insurance $50.00 $2.04 $19.88 $30.12 39.76%
134 Disabilty Insurance $150.00 $13.20 $75.12 $74.88 50.08%
171 Clothing Allowance $100.00 $0.00 $0.00 $100.00 0.00%
210 Operating Supplies $1,000.00 $0.00 $0.00 $1,000.00 0.00%
220 Repair and Maint S $2,000.00 $45.71 $1,126.14 $873.86 56.31 %
240 Small Tool & Minor $500.00 $0.00 $0.00 $500.00 0.00%
303 Engineering Fee $500.00 $0.00 $0.00 $500.00 0.00%
312 Tests $2,000.00 $136.11 $947.94 $1,052.06 47.40%
321 Telephone $400.00 $0.00 $0.00 $400.00 0.00%
331 Travel & Conferenc $400.00 $0.00 $0.00 $400.00 0.00%
361 General Liability In $5,300.00 $0.00 $450.00 $4,850.00 8.49%
381 Electric Utilities $5,000.00 $243.05 $1 ,437.49 $3,562.51 28.75%
383 Gas Utilities $2,000.00 $70.42 $885.11 $1,114.89 44.26%
419 Sewer Use Rental $155,000.00 $10,690.61 $51,925.69 $103,074.31 33.50%
433 Dues & Subscriptio $100.00 $0.00 $45.00 $55.00 45.00%
520 Buildings & Structu $5,000.00 $0.00 $0.00 $5,000.00 0.00%
530 Improvements Oth $1,000.00 $0.00 $0.00 $1,000.00 0.00%
580 Other Equipment $5,000.00 $0.00 $0.00 $5,000.00 0.00%
DEPART 49480 Sewage Treatment $211,439.00 $12,198.73 $67,239.40 $144,199.60 31.80%
DEPART 49490 Administration and general
101 Salaries $15,000.00 $468.85 $5,221.24 $9,778.76 34.81 %
. 121 PERA Contribution $777.00 $25.93 $288.76 $488.24 37.16%
122 FICA Contributions $930.00 $26.87 $301.42 $628.58 32.41 %
125 Medicare Contributi $218.00 $6.28 $70.47 $147.53 32.33%
131 Health Insurance $2,500.00 $122.87 $1,351.12 $1,148.88 54.04%
132 Dental Insurance $400.00 $13.77 $151.41 $248.59 37.85%
133 Life Insurance $100.00 $1.56 $17.16 $82.84 17,16%
CITY OF ST. JOSEPH 06/16/03 10:53 AM
Page 18
Council Expenditure Monthly Report
Current Period: June 2003 ·
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget
134 Disabilty Insurance $103,00 $7,61 $46,18 $56,82 44,83%
137 Flex Plan Administr $0.00 $3,70 $34,36 -$34.36 0.00%
151 Worker's Comp, In $0.00 $1,345,00 $1,345.00 -$1,345.00 0,00%
171 Clothing Allowance $600.00 $36.77 $209,74 $390.26 34,96%
200 Office Supplies $750.00 $25.64 $222,59 $527.41 29,68%
210 Operating Supplies $2,000.00 $121,27 $806,54 $1,193.46 40.33%
212 Safety Program $2,000.00 $0,00 $203.46 $1,796.54 10.17%
215 software support $500.00 $234.68 $234,68 $265,32 46,94%
220 Repair and Maint S $400.00 $0.00 $175.39 $224.61 43.85%
240 Small Tool & Minor $100,00 $0.00 $0,00 $100.00 0.00%
310 Collection Fee $400,00 $0.00 $0.00 $400.00 0.00%
319 Gopher State Notifi $1,000,00 $150.35 $299.93 $700.07 29.99%
321 Telephone $1,500.00 $114.19 $569.66 $930.34 37,98%
322 Postage $1,000.00 $0.00 $283.67 $716.33 28,37%
331 Travel & Conferenc $1,000.00 $0,00 $90.00 $910.00 9,00%
384 Refuse Disposal $900.00 $51,24 $256.20 $643,80 28.47%
410 Rentals $2,000.00 $100.00 $964,67 $1,035.33 48.23%
433 Dues & Subscriptio $200.00 $0.00 589.17 $110.83 44.59%
446 License $100.00 $0.00 $0.00 $100.00 0.00%
580 Other Equipment $2,000.00 $0.00 $0.00 $2,000.00 0,00%
DEPART 49490 Administration and $36,478.00 $2,856.58 $13,232.82 $23,245.18 36,28%
DEPART 49970 Depreciation Expense
420 Depreciation $90,000.00 50,00 $0.00 $90,000.00 0.00%
DEPART 49970 Depreciation Expe $90,000.00 $0,00 $0.00 $90,000.00 0,00% ·
FUND 602 Sewer Fund $390,671.00 $10,240.66 $97,067,13 $293,603.87 24.85%
FUND 603 Refuse Collection
DEPART 43230 Waste Collection
101 Salaries $18,000.00 $918.98 $6,407.68 $11,592,32 35.60%
121 PERA Contribution $935.00 $29.65 $296.99 $638.01 31.76%
122 FICA Contributions $1,160.00 $54,74 5374.84 $785.16 32.31%
125 Medicare Contributi $261.00 512,82 $87,76 $173,24 33,62%
131 Health Insurance $2,800,00 $124.77 $1,355.92 $1,444.08 48.43%
132 Dental Insurance 5400,00 $14.01 $152,02 5247.98 38,01%
133 Life Insurance $100.00 $1.72 $17.47 $82,53 17.47%
134 Disabilty Insurance $125.00 $8.62 $48.15 $76.85 38.52%
137 Flex Plan Administr $0.00 $3.70 $34.36 -$34.36 0.00%
151 Worker's Compo In $150.00 $95.00 $95.00 $55,00 63,33%
200 Office Supplies $750.00 $33.66 $601,27 $148.73 80.17%
215 software support $400.00 $234.68 $234.68 5165,32 58.67%
230 Repair & Maint $100.00 $0.00 $37.45 562,55 37.45%
322 Postage $750.00 50.00 $283,67 5466.33 37.82%
340 Advertising $200.00 $0.00 $88.80 $ 111,20 44.40%
384 Refuse Disposal $145,000.00 $8,746.50 $43,732.50 $101,267,50 30.16%
430 Miscellaneous $10,000,00 $0.00 50.00 510,000,00 0.00%
DEPART 43230 Waste Collection $181,131.00 $10,278,85 $53,848.56 $127,282.44 29.73%
FUND 603 Refuse Collection $181,131.00 $10,278.85 $53,848.56 $127,282,44 29.73%
$4,573,387.61 $354,582,95 $2,125,256.44 $2,448,131.17 46.47%
·
.
Department of Administration
State Demographic Center
JOO CentelUÜaI Offke Building
April 30, 2003 658 Cedar Street
St. Paul, MN 55155
TeIepIIoDe: 651-296-2571
Fax: 651-296-3698
11rV:651-297-4357
Dear Clerk:
The State Demographer is required by law to produce annual population and household estimates for each
of Minnesota's cities. Enclosed you will find a sheet containing the April 1, 2002, popUlation and household
estimates for your city. Please note that these estimates pertain to one year ago, not the present. These
. estimates are being sent to you now for review and comment. A copy of your estimates has also been sent
to your county auditor for review. The estimates are subject to change and are not considered :final until
they are released to the Minnesota Department of Revenue in July. Please do not release the estimates to
the public until July 15, 2003.
These estimates may be used as factors in a number of state aid programs. Questions about the impact of
these ~tes on a given state aid program should be directed to the state agency that administers the
program.
. The enclosed figures represent estimated population and household changes since the 2000 Census. The
number of households corresponds to the number of occupied housing units. A household may be a single
family, one person living alone, - or any other group of persons who share the same living quarters. While
we believe that our estimates are usually accurate, we realize there may be occasional problems. For this
reason, we value your comments. We may not be aware of such changes as housing demolitions, the gain ,
or loss of group quarters, construction of public housing and the gain or loss of mobile homes.
If you are satisfied with our estimates, it is, not necessary to contact us or provide any further infonnation.
If you wish to challenge our estimates, please send us the appropriate documentation, as indicated in the
enclosed guide, by June 'I 0, 2003. Please remember that we cannot correct problems with the 2000
Census. Questions or comments should be directed to James Hibbs at the address listed on the letterhead.
You may also contact us bye-mail at local.estirnates@state.mn.us or by phone at (651) 296-2571. The
volume of phone calls is heavy at this time of year, so you may be asked to leave a message on ou~ voice
mail system. We will try to respond promptly.
Thank you for taking time to review these estimates.
Sincerely,
.
. R<íÎ.- !ù\"o
R. Thomas Gillaspy
State Demographer
Enclosures
·
HOW TO CHALLENGE THE POPULATION AND HOUSEHOLD ESTIMATES
FROM THE STATE DEMOGRAPHER
The legal responsibilities of the State Demographer with respect to local population estimates
dictate that we be able to defend any revisions of the estimates. Consequently, we need some sort
of written documentation for our files. Cited below are types ofinfonnation we will accept with a
challenge to our estimates. You may select whichever approach is most appropriate for your
situation. However, the more information you can provide the better. No challenges will be
accepted after June 10.
The estimates are based on counts from Census 2000. If you wish to challenge the results of
Census 2000, you must use the Count Question Resolution program of the U.S. Census Bureau.
This program will be in operation until September 2003. The State Demographer will not
consider challenges based on problems with Census 2000 until the Count Question Resolution
process has been completed.
1. An actual count of persons or households is generally acceptable, but places with more
than 250 people must contact the State Demographer before proceeding with a count.
You should provide a list containing the address of each household, the name of the ·
householder and the number of persons in the household. A map of your city or township
would be helpful. Please be sure that only year-round residents have been included. Young
people away at college or in the military, elderly persons who have moved to a nursing
home in another town and seasonal (summer) residents should not be counted. Please
indicate when the count was conducted.
2. Another approach is to provide the number of housing units added and lost by calendar
year for the years beginning with 2000. Building and demolition pennits are a good source
of such information. Be sure to include mobile homes and apartments, and indicate
whether any of the apartments were for the elderly. Please try to be as specific as possible
about the type of unit involved (single-family, apartment, mobile home, etc.).
3. You may also send us the number of active residential utility accounts in April 2000 and
April 2002. We would prefer electrical accounts, but water and sewer accounts are
acceptable. Utility data are much more useful when provided together with building pennit
data (see #2 above).
Any additional infonnation you can provide about your community will be appreciated. Changes
in vacancy rates, the conversion of summer homes to year-round use, and changes in employment
opportunities are the types of things we like to hear about when we are evaluating an estimate.
One final request. When you write to us, please provide your mailing address and a telephone ·
number or e-mail address where you can be reached during the day.
Thank you.
·
April 30, 2003
TO: Judy Weyrens, Admr.
City of St. Joseph
FROM: R. Thomas Gillaspy
Minnesota State Demographer
SUBJECT: 2002 Population and Household Estimates
Your April 1, 2002 population estimate is 5,024.
Your April 1, 2002 household estimate is 1,232.
If you have any questions or comments about these estimates, please contact the
· Demography Division, 300 Centennial Office Building, 658 Cedar Street, St. Paul, MN
55155, phone (651) 296-2571 or send an e-mail to local.estimates@state.mn.us. All
challenges must be submitted in writing. Please refer to the enclosed sheet for details.
PLEASE NOTE:
On April 23, 2003, Minnesota Planning was abolished. The State Demographic
Center and its functions were transferred to the Minnesota Department of
Administration. Our address, phone numbers and relationship with you will not
change. The e-mail address cited above has changed since last year.
·
Overtime and Callouts
. May 23, 2003 through June 5, 2003
I'_-~I
5/24/03 3.00 hrs Weekend Work 5/26/03 5.00 hrs Holiday
5/25/03 3.00 hrs Weekend Work 5/26/03 2.00 hrs Cover Shift(Double Time)
5/26/03 3.00 hrs Holiday Work 5/28/03 6.00 hrs Safe & Sober
5/31 /03 1 .25 hrs Finish Arrest
6/3/03 2.00 hrs Finish Arrest
1--_-
5/31/03 3.00 hrs Weekend Work
6/1/03 3.00 hrs Weekend Work
5/23/03 6.00 hrs Safe & Sober
ri"'_'~_~-~~
¡à~_1¥ ;~_~:~. ..~"""!'d,,;,~}ù;i~~,,~~<~' -1' - ~~~xvp__ _ ~ _: - _ ,_;~~:~äWi1k¥W=\t4~; ~ -_' ",,___,_~~,~-~;
6/4103 1.00 hrs Maint. Facility Meeting
5/26/03 5.00 hrs Holiday
5/26/03 2.00 hrs Cover Shift(Double Time)
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. 5/23/03 2.00 hrs Leak-College Ave N
6/4/03 1.00 hrs Maint. Facility Meeting
5/26/03 5.75 hrs Safe & Sober
5/29/03 3.00 hrs Court
.