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Home My WebLink About2003 [06] Jun 05 {Book 27} J I ity afSt. Josepn .e www.cityØfstjoseph.com Sf. Joseph City Council June 5, 2003 125 College Avenue orth 7:00·PM PO Box 668 1. 7:00 PM - Call to Order I St. Joseph, MN 56T4 2. APprovel Agenda (320) 363-720 I Fax: (320) 363~034 APprovel Consent Agenda 3. I· ADMINISTRATOR a. Bills Payable -Requested Action: Approve check numbers 32814 . 32901 Judy Weyrens b. Minutes - Requested Action: c. Application for Payment No. 5; 2002 Street Improvement Project - Reque~ted I MAYOR Action: Authorize the Mayor to execute Pay Application No.5, for the 2002.Street Larry J. Hosch ' " 1 ImprovernentProject and authorize payment to RL Larson Excavating in t~e . amountof $79,212.93. I COUNCILORS d. Change Orders NO.3 and 4; 2002 Street & Utility Improvements Project - Alan Rassier Requested Action: · Authorize the Mayor to execute Change Order Request No.3 Ross Rieke in the amount of $21,683.25 for the reconstrucion of Baker Street East and Gary DIsch Change Order No.4 in the amount of$6,1 08.00, for the. paving of Monument Park. I Dale Wick . Ie. Application for Payment No. 3; Shingobee Builders, Inc. Maintenance Facility I Building - Requested Action: Authorizethe Mayor to execute Pay Application No. .. 3, for the Maintenance Facility Building and authorize paymentto Shingobee ¡ Builders, Inc. in the amount of $83,421. . I i f. Maintenance Worker,. Requested Action: Authorize the advertisement and hiring I of two Maintenance Works, one to replace a retiring employee. I I I g. Re-allocation of Grant Funds - Requested Action: Authorize an amendmentto I h. theDTED Grant to transfer $7,000 to General Administraion. . Capital Purchase Request - Requested Action: Authorize the expenditure of I I $1,655.40 to Granite Electronics for the installation of ,equipment in the new patrol ) car. I 4. 7:05 PtI¡1 - Public comments to the agenda I I 5. 7:10 PM - Graceview Estates 2, Final Plat - Bob Herges I 6. 7:30 P~- Wobegon Trail Addition, Final Plat- Lance Honer I I 7. 7:30PM - City Engineer Reports I a. Madison Park - Request for authorization to advertise for bids I I b. 2002 Street Project Update i c. Alley·Pavement Request I I d. Other Matters I I I I 8. Mayor Reports I 9. Council Reports ¡ I I 10. Administrator Reports la.Discussion on eligible Bonds for refunding I- I b. Establish July Meeting Schedule ¡ c. Other Matters I 11. Adjourn I I I I · ST. JOÆPN f!Jc COUNCIL JUNE · 2003 JR THE OFFICIAL RECORD PLEASE SIGN YOUR NAME AND ADDRESS r~ I ADDRESS 2 3 4 I 5 ~..~ 6 ~w~4' 7 ~..,~ ,L~! sf c7 I e 9. 10. 11. 12. 13. 14. J)l-é2Jð ~~ .anJ ..... 15. , $~ 6. 7. ~ )8. I 9. :rtLt~~-r.f w,,,- <Srr. U+< .0 o. át~.· ¥h9 rJ'A-- 3;1-,~, " 1. ß~ k ([)S<2wJórl $4 ;:¡o~. e I I I I I , j ! i I e M8MORANDUM I 1 I I I Date: June2, 2003 ! To: Honorable I4.Ymtosc~tf Members of the City Counci] ...- ,,'>^ Ir (/J, , ' Fro J d W ~~.,r""" " U yens t:Q t , c I Re: June 5, 2003 C, ,1lMeeting , I I 1 1 Iha e a few updates for thb Council, they are as follows: I Retì in Em]o ee: Jy Bechtold has announced iliat he v¡ill be re1irìng effective lundO, 2003. Ray b~ganworkingfor the City in 1975. We are asking to replace that position along 1 w'ithhiring the. second maintenance worker. j I Bui din Ins ection: Nancy Scott could not attend this meeting therefore we do not have additional idformation. She is preparing information for the June 19,2003 Council I rrieeting. At that time the Council will have to make a decision on the plan check r6view fee for residential development. I. l!will1rnVe prepared for the next meeting the cost analysis if the CIty hired a full tlme building inspector, shared services with an adjoining department or retained ~ consultant for such services. i I I I Pa ment in Lieu of Ip.cllldedin your packet are the results of a survey conducted by City staff regarding if other College/University Cornmunitiesmake a payment in Lieu of I taxes to, the City in which they are lòcated. I I The first meeting in July is scheduled for July 3, 2003. W ouldthe Council I þonsider changing this meeting to Wednesday night the 2nd or do you want to ~eep it the third. This item is listed under the Administrator Reports 1 ¡ T easurer Re ort In your packet is a proposed Treasurer's Report. Ihave taken allthe general fund I I ¡departments and categorized them into one of six for both revenue and jexpenditures. This method is a similar format that is required for GASB 34. i ' This method also provides the Council with an approximation of what percentage I of each function is funded through local government aid. If this format is acceptable to, the Council we will provide this report monthly. I bids for Northland Seven are being opened on Friday, June 6,2003 and are scheduled to be accepted by the Council on June, 19,2003. The developer is anxious to, get started and is questioning whether or not the Council would 1 consider meeting specially next Monday or Tuesday.' The meeting should only last 10 to 15 minutes and can be done early morning, lunch or any time that works for the Council. This matter wìllbe brought up during thè engineer I·e reports. I I 1 . 'Draft I . i March 19, 2003 ] P~e1~1 I. Pf:rsuant to due call and¡ notice thereof, the City Council for the City of St. Joseph met in joint session with e th St. Joseph Economic Development Authority on March 19, 2003 at 5:30 PM in the St. Jospeh City I H II. 1 Ci v Council Members Þresent Acting Mayor Gary Utsch. ,Councilors AI Rassier, Dale Wick, Ross Rieke. City Administratdr JudyWeyrens I StlJOSePh EDA Memb~rs Present Chair Michael Deutz. Members Ross Rieke, Larry Hosch, Tom sjahen. I ~ I Others Present: Dean Wick of Outsource Management, Public Works Director Dick Taufen, Wastewater o erator Jim Marthaler. 1 ¡ 1M yor Hosch provided kn overvielN of the request from the City Council for the EDA to authorize the pu¡rchase of Lots 1 andl2,Borgert Industrial Plat and to adopt two resolutions, which would initiate the pr I cess of' issuing lease-revenue bonds for the financing of the maintenance facility for the City's public 1 w rks department.l. .; D an Wick, Outsource ry1anagement, discussed the current bid for $389,000 and noted that if the project is relocated to the alternate site the city could eliminate. the cost of the sewage. injector as well as the I co C.rete re. taining wall. IHe also note. d that since another party. has not acqui.red the current main.tenance fa ility, the cost of demblition ($18,000) would need to be added to the current bid if the current site is utilized. . HeaddedJhat 8¡Oil borings at the proposed site would be required. I Deutz inquired if the pJSSibility of expanding on the Lambert site adjacent to the current maintenance fatility had. been explored., Taufen responded that this had been investigated and deemed undesirable. THe watertab.le on the I?t is three feet below the SOi.1 and. th. e soil is not appropriateJor development. He I. reported that debris. has been hauled into the area and utilities are not extended to that lot. , e I Fæust reviewed the. prdcesg. for th.e EDA and Counci.! and. distributed copies of a proposed project sc edúle,prepared by tMe city's bond counsel. .It was noted that the EDA is being asked to take action on I tWl items thi9 evening (1) adoptiõn of a resolution establishing procedures relating to compliance with reImbursement bond re¡gulations under the '.. internal revenue code. and (2) adoption of a resolution initiating the process for adoption of a redeYelopm~nt plan. It was noted that the Council would take I aC~!IO. n.on M.arCh2q-..to ..c.a.11 for apu.bliC hearing on the appro va.I..o fthe . redevelopment area a n.. d that1h.e E Aand Council would r.eview the. project and take acti.on again at their regular meetings in April. ¡ M ved by Hosch, secJnded by Skahen to adopt Resolution EDA03~01, A resolution establishing I prpced.ures relating.. to. comPlianc..e with f1.eimbursement bond regulations under the internal rellenuecode and R~solution EDA03-0, A resolution initiating the process for adoption of a reþeve/opment plan, \1rhich would address the financing öf a maintenance facility for the public I w?rks department of th. e city,. W.ith the issuance ora lease-revenue bond not to exceed $545,000. T e Motion was approVed 3-1 with Deutz voting nay. I M ved by Rieke, seco~ded by Deutz to authorize EDA members Skahenand Hosch to facilitate I eceed $225,000 withl the purchase. agreement contingenf upon satisfactory soil borings and a pro val of the EDA.financing via a lease-revenue bond. Motion carried 4-0. ~ I , I 1..,o.u rn,.. T he meeting ad'..joumed bý consensus at 5.55 PM I . ..... ¡ < ! I Juldy Weyrens I Ie A ministrator I . May 28, 2003 I DRAFT Page 1 of 2 I Pursuant to due call and notice thereof theSt. Joseph City Council and Planning Commission met in spècial session on Wednesday, May 28,2003 at 7:00 PM in the St. Joseph City Hall. e. City Council Members Present: Maýor Larry Hosch. Councilors Gary Utsch¡ AI Rassier, Ross Rieke, Dale Wick. Administrator Judy Weyrens. Planninq Commission Members Present: Chair Gary Utsch. Commissioners S. Kattileen Kalinowski; I Mike Deutz, Bob Loso, Jim Graeve. Absent: Marge Lesnick, Kurt Schneider. City Representatives Present: City Engineer JC?e Bettendorf, Public Works Director Dick Taufen. I Others Present: Rick Packer, Arcon Development Hosch stated the purpose of the meeting is to review a proposed development south on County Road I 121. The development includes the Heim and Bechtold properties. Weyrens presented the following overview of the project: · The subject property requested annexation in 2002 and both the City and Township have signed I the annexation agreement. The annexation will become final once the legal descriptions have been verified and County Road 121 is included in such. I · The developer has been meeting with the City Department Heads to present the proposed development and discuss on development constraints. · The lift station which has been constructed on County Road 121 was designed to accommodate the growth of the Heim and Bechtold property as well as the surrounding properties. In addition I water and sewer are available to be extended to service the same property. 'Rick Packer spoke on his own behalf. He stated that he has purchased the Bechtold property and e· anticipates closing on the Heim property shortly. Therefore he will be the fee owner for both parcels. Packer presented those present with the following information: · Arcon Development is a large construction / utility company located in the Twin Cities area. I Annua1ly Arcon constructs approximately 700 homes in the metropolitan area. In addition to developing in the metro area, Arcon is in the process of developing residential neighborhoods in Rochester, Buffalo, Green Lake and Ramsey. I · The proposed development, in St. Joseph contains approximately 600 acres and will involve the construction of approximately 1000 single family units. · Once the utilities are installed for the subject property it is anticipated that 100 to 125 homes will be constructed annually. I · It is anticipated that the project will take 7 to 10 years to be completed. · Construction is scheduled to begin in the spring of 2004 . · The City Council has already approved the AUAR environmental process and it should be completed sometime late fall. I The following is a summary of questions/comments regarding the proposed development. · The proposed development contains a large number of cul-de-sacs for two reasons. 1) In some I areas they are designed due to the topography and it is the best use of property, 2) Lots on cul- de-sacs are desirable to purchase and sell quickly. Packer stated that he has already been I informed by City Staff that the number of cul-de-sacs need to be limited and this matter will be reviewed during the design stage. · The areas identified as open space will be a combination of park and common areas. During the platting process the park areas will be identified. I · The floodplain of the Sauk River has not been identified, but no homes will be constructed below flood levels. The flood level will be determined during the planning process. · The storm water holding areas will be a combination of man-made ponds and natural ponds. el Packer clarified that all storm water will be treated before discharging into a wetland area. .' The type of recreation facilities such as ballfields will be discussed during the planning process and the Park Board will be consulted before the final plans area submitted for approval. I I ., May 28,2003 I DRAFT I Page 20f 2 I i · The City needs t9 identify the future road 'corrid~rsand this development can accommodate a i .e connection to County Road 75. The Citywillneed to determine if 1ih Avenue SE or 88th Avenuei is to be extended!. Packer acknowledges thathe may be required to improve Jade Road or . . provide financial rSistance for roads that are needed as a direct result of the proposed development. , . , · Discussion includ¡ed afuture interchange for Interstate 94 at Jade Road. MNDot is not allowing I any additional interchange construction for a two year periòd. Packer stated that his experience with MNDot is they are reducing one access for each additional access they are granting. · Affordable housing was discussed with Packer responding that he has not determined the market ... .... ....... ........ .....¡ ....... ........... . .. ........ . .............. .... ......... ................... ... .... ..... . ..... ........ ........ ......... .... ........ . ...... ........ ..... ." , I values of the homes but he will adhere to any agreement the City has provided that all developers are required to db the same. Packer further stated that he does not believe in artificially increasing the priþes of market value homes to subsidize affordable housing and will use an alternative when building in St. Joseph. I · Discussion included th'eneed to activate the committee looking at recruiting a high school to construct a facility in St. Joseph. The committeewil,l research expanding an existing school district such as 742 and Roccorior starting a new school district. I I i I Be tendorf discussed wit~ those present the need to determine what transportation corridors are to be 'PTerved to efficiently a~d effectively move traffic. The Steams County Highway transportation plan an<j I St. Cloud Area Planning Organization transportation plan are different for this area and the City needs to ¡ de ermine how the futur~will best be served. The Stearns County plan indicates that 88th Avenue is to be eXtended to County Roa 75 while the APO plan indicates 1 ih Avenue as the connector. It was the co sensus ofthosepresÿnt to schedule a meeting with the City and St. Joseph Township to discuss the I prlposed transportation tlans and which plan is the .best for the community of St. Joseph. Adjourn: The meeting wc¡¡s adjourned by consensus at 8:00 PM ·e I I I I I I I Ie I . I CITY OF ST. JOSEPH 06/02/0310:25 AM I ~~1 . Bills Payable .e (heCk # Searc Name ,Comments Amount FUND DEPART, pBJ 'i~"~';¡i{;;,~~m:'»"""'~;;~¡~!$m>;'!(.~x.~~:¡,· .~~~'-"'~_o0iMi,,,,*,~%fflI_~;¡¡;¡~~m;>;!M=*,!>i;~._'~~iWI#Oii!*¡¡mN~_<'i:'Mi,*,",<M»*.0¡¡"~W:\m:,:,!MJj~.__""i$,,*~i;1,"$¡~ru<;~_:<0~,~~::"':i<;;""'W¥~:jj.:~Øi>*W#'~:~:W!:~;;;''''i9-",~."_"'l,__~~;w"'~m~"w.%w<""""',.""")"m':'. ~".,-'_:"'<.". 132814 POST ASTER utility billingposiage $79.04 603 43230u 322 32814 POSTMASTER ,utility billing postage $79.04 601 49440 322 32814 POSTMASTER I utility billing postage $79.04 602 49490 322 032815 BATT~RIES PLUS I 12v battery, 8v powersonic, earrier $94.75 602 49460 i 220 132816 BILL WASN ER'SSALES & SER'{.ICE tanker #6 repair $261.32 105 42260) 220 32816 BILL ~ASNER'S SALES & SER\{ICE ladder #2 repair $144.73 105 422601 220 32816 BILL iASNER'S SALE,S & SER\,I'ICE ladder #2 repair $20.00 105 42260' 220 032817. BRA NAN LOCKSMITH I duplicate keys-police car $37.28 101 42152 210 032818 CAM RA TRADER film developing $65.50 101 42120 210 132819 CEN ¡RALMCGOWAN I medical oxygen refill $34.35 105 42270 210 32820 COM~ISSIONEROF REVENUE] state withhold 5/14 play $1,094.82 101 032820 COM~ISSIONER, O,F REVENUEI state withhold 5/14 cc pay $55.86 101 032821 DAVIf:S WATER EQUIPMENT CO hydrant repair $56.55 601 49430 220 132822 EFT9S ¡I fica withhold 5/14 pay $2,729.16 101 32822 EFT~S fica withhold 5/14 cc pay $431.38 101 032822 EFT S federal withhold 5/14 pay $2,560.44 101 032822 EFT S federal withhold 5/14 cc pay $83.59 101 11032823 GRANITE ELECTRONICS program 2 HT1000 radios $50.00 101 42151 233 .032824 HENfY & ASSOCIATES 1 hyd ra ntme ter, W,.aterm eters (24), wires, conr1eC $2,564.09 601 49430 210 032825 ING IFE INS & ANNUITY COMPANY deferred comp 5/14 pay $50.00 101 032826 K.E. .P.R.S.INC r uniforms-dave nestler $57.35 101 42120 171 1032827 KLN ISTRIBUTING I returned pc, installed leaders & groupwise, wind $288.07 101 42120 220 O. LEE I BROS : clothing service-april $53.68 101 43120 171 O' LE~ BROS I clothing service-april $53.68 101 45202171 032828 LEE BROS clothing service-aprii $53.68 601 49440 171 1032828 LEE BROS clothing service-april $53.68 602 494.90 171 032828 LEE BROS - floor runners, towels $206.46 101 41942 220 032829 MA QUEEN EQUIPMENT broom $414.29 101 43220 210 032830 ME~ARDS gray paint, sand mix, mineral spirits $83.37 101 45202 220 1032831 ME RO PLUMBING & HEATING re,pair flush valves at softball park $60.00 101 45125 530 032832 MIE EQUIPMENT I filter elements, oil filter, blades $345.01 101 45202 220 032833 MIN~ESOTA CHILD SUPPORTI CENTEpay period 4/25/03 to 5/08/03 support $49.21 101 032834 MINNESOTA ELEVATOR,INC I may service $69.62 101 41942 220 1032835 ON~ CALL CONCEPTS',INC ] nOtifica,tion-april $105.40 602 49490 319 032835 ON~ CALL CONCEPTS, INC ¡ notification-april $105.40 601 49440 319 032836 PEjA i retirement 5/14 pay $3,273.76 101 032837 PE A - cc I retirement 5/14 cc pay $170.00 101 032838 PR CISE REFRIGERATION INC repair ignition module for restrooms $208.08 105 42280 220 103,2838 PR, C,ISEREFRIGERA,TION IN,:C air co.nd & exhaust fan maint.in truck bay $311.16 105 42280 220 032839 RAJKOWSKI HANSMEIER LTq legal-criminal $1,808.00 101 42120 304 032839 RAJKOWSKIHANSMEIER LTb legal-MIF loan $285.50 156 46500 304 1032839 RAJjKOWSKI HANSMEIER LTÒ legal-CR 121 $221.56 425 43122 530 032839 RAJJKOWSKI HANSMEIER LTq legal-eminent domain $161.50 101 41610 304 032839 RAKOWSKI HANSMEIER LTD legal-CR 121 $20.00 425 43122 530 032839 RAJJKOWSKI HANSMEIER LTq legal-maint facility land $713.00 429 4312Ó 510 1032839 RA I KOWSKI HANSMEIER LTr;>leg~l-general $3,562.50 101 41610 304 032840 RE~C3EL PRINTIf\jG business cards, ross, gary, dale $99.18 101 41110 200 032840 RE~GEL PRINTING business cards, jim $33.05 602 49490 200 032840 REj,J~GEL PRINTING business cards, judy, generic $66.12 101 41430 200 1.032841, RO,ENWA LD, MARK" reimb sewer/water¡'nstaU-craig bardson $19,800.00 425 43122 530 032842 SC RODEN'S INC. I thatch & airate memorial park field $500.00 101 45202 220 032843 SCHWEGEL'S TELEPHONE S.ERVICE MLS-18D Telephone repaired $94.50 490 41430 570 032844 ST. CLOUD RESTAURANT SUPPLY cups, garbage bags $54.15 101 45202 220 O. ST. CLOUD RESTAURANT SUPPLY bathroom supplies $5.22 105 42280 220 lOST. JOSEPH MILLING ! grass seed, fertilizer, weed & feed $1,492.00 101 ·45202 210 032846 STfARNSMUNICIPALLEAGUE 2003SCMLDues $25.00 101 41110433 032847 T, MCONCRETE OF ST. JOSEPH cut and shape sites for new concrete $1,430.00 232 45126 530 032848 TI EMAXX SERVICE CENTERS repair tires $12.95 101 45202 220 1032848 TI EMAXX SERVICE CENTERS engine repair, piugs,rotor, dist cap $94.17 601 49440 220 I I I CITY OF ST. JOSEPH 06/02103 10:26 AM Bills Payable .. Page 21 -. # Search Name Comments Amount FUND DEPART OBJ I 032849 TRAUT WELLS well water test, millstréam park $17.50 101 45202 . 220 I 032849 TRAUT WELLS well water test, millstream $17.50 101 45125 530 032850 US BANK TRUST CENTER '96 east mn st, interest $24,212.50 315 47100 611 032850 US BANK TRUST CENTER '92 imp bonds, interest $2,856.25 308 47100 611 032850 US BANK TRUST CENTER '93 east mn utility, interest $6,815.00 312 47100 611 I 032850 US BANK TRUST CENTER '97 fire hall, interest $27,992.50 317 47100 611 032850 US BANK TRUST CENTER '98 whispering pines, interest $10,363.75 319 47100 611 032850 US BANK TRUST CENTER '99 business park, interest $28,156.89 321 47100 611 032850 US BANK TRUST CENTER '00 city hall, interest $27,217.50 322 47100 611 I 032850 US BANK TRUST CENTER .'03 water revenue refunding, interest $21,838.13 326 47100 611 032850 US BANK TRUST CENTER '02 imp bonds, interest $77,268.75 325 47100 611 032850 US BANK TRUST CENTER '02 equip cert, interest $4,440.00 327 47100 611 032850 US BANK TRUST CENTER '01 northland, interest $11,588.75 324 47100 611 032850 US BANK TRUST CENTER '01 sewer capacity, interest $14,106.25 330 47100 611 I 032851 WERNER ELECTRIC SUPPLY bulbs $17.02 101 41430 220 032851 WERNER ELECTRIC SUPPLY bulbs, screws, tape, stripper, driver, eables $78.37 101 41430 220 032851 WERNER ELECTRIC SUPPLY bulbs, screws, tape, stripper, driver, eables $95.40 601 49440 220 032851 WERNER ELECTRIC SUPPLY bulbs, screws,' tape, stripper, driver, eables $95.40 101 45202 220 I 032852 AFSCME COUNCIL 65 dues, may $263.70 101 032853 AT & T WIRELESS SERVICES police ear modem .$147.00 101 42151 321 032854 BARRIENTOS, BRADLEY alcohol compliance checks $40.00 101 42120 300 032855 BRANNAN LOCKSMITH padlock, keys $21.41 601 49440 210 I 032856 CARPET MAN, INC rock & earpet cleaning $583.02 105 42280 220e 032857 CELLULAR 2000 ' cell phone $2.17 105 42250 321 032858 EVERGREEN EQUIPMENT, INC ' john deer front mount mower, deck, broom $8,839.50 490 45202 580 032859 GAMEDA Y ATHLETIC basketball backboards, poles, nets (2) $1,290.07 490 45203 533 I 032860 HAWKINS WATER TREATMENT GRO tests $29.00 601 49420 312 032861 HElM, GERALD rent, june $134.00 101 43120 410 032861 HElM, GERALD rent, june $133.00 . 602 49490 410 032861 HElM, GERALD ' rent, june $133.00 601 49440 410 I 032862 HENRY & ASSOCIATES water meters, connections $212.84 601 49430 210 032863 HULS NURSERY hedges - 34 college ave N $250.00 425 43122 530 032864 K.E.E.P.R.S. INC uniforms-pete jansky $180.94 101 42120 17,1 032865 LANGER, KELLY alcohol compliance checks $60.00 101 42120 300 I 032866 LAW ENFORCEMENT LABOR SERVIC dues, may $175.00 101 032867 MANDERSCHIED, LUKE alcohol compliance checks $40.00 101 42120 300 032868 MN DEPARTMENT OF HEALTH water license, dick taufen $23.00 601 49440 446 032869 OFFICE MAX toner cartridge $69.54 101 41430 200 I 032870 SEH engineering-2002 ind pk imp $235.00 425 43121 530 032870 SEH general engineering $1,389.00 101 43131 303 032870 SEH engineering-npdes II permit $141.00 101 43131 303 032870 SEH engineering-SE utility imp $103.50 425 49490 530 I 032870 SEH engineering-northland 6 $1,786.48 101 43131 303 032870 SEH engineering-northland 7 $7,137.48 428 43120 530 032870 SEH engineering-gateway commons $616.32 101 43131 303 032870 SEH engineering-st joseph trans $822.00 101 43131 303 I 032870 SEH engineering-graceview $172.50 101 43131 303 032870 SEH engineering-2002 street improvements $4,540.42 425 43122 530 032870 SEH engineering-city mapping $188.00 101 43131 303 032870 SEH engineering-liberty point $3,969.61 101 43131 303 I 032870 SEH engineering-maint facility $793.00 429 43120 520 032870 SEH engineering-CR 121 $3,008.54 425 43122 530 032870 SEH engineeringnpdes II indus permit $749.00 101 43131 303 032871 SERVOCAL INSTRUMENTS, INC overhaul sparling meter $550.00 601 49430 220el 032872 SIMPLEX GRINNELL repaired 4 channel dual phone line $606.39 101 41942 220 032872 SIMPLEX GRINNELL service charge-found dialer not disconnecting $113.00 101 41942 220 032873 ST. JOSEPH NEWS LEADER legals-summary financial report $88.80 101 41530 340 032874 STANTON GROUP reimb-flex med $97.43 101 I 032875 STEARNS COOPERATIVE ELEC. ASS lift,station-CR 121 $33.00 602 49472 381 I' CITY OF ST. JOSEPH 06/0210310:26AM I P.3 Bills Payable .e ICheck # Sear h Name Comments Amount FUND DEPART OBJ 32875 """"";;~f;;;';Ö~~;;t~;~-ËC~~;-;;;:;~;;;---~-'---_W"---'-'w~""~-'-_W"-$;~;:;~-·-";-;"'~-'"'·-;;;;d"'-å;~~" '" 132875 STE~RNS COOPERATIVE ELEC. ASS street lighting $25;00 101 43160 386 32875 STE1RNS COOPERATIVE ELEC. ASS lift station-DBL labs $45.41 602 49471' 381 032875 STE1RNS COOPERATIVE ELEC. ASS lift station-northland $36.00 602 49472 381 '32876 THO~PSON, SABRINA I alcohol compliance checks $40.00 101 42120 300 32877 TKDA, INC I leak detection $660.23 601 49430 220 32878 TOT4L CONTROL SYSTEMS, INC 2 hoffman door stop kits $173.97 602 49472 230 032879 TRA\.iJT WELLS watertest, well #4 $17.50 601 49420, 312 132879 TRA~T WELLS install pumps $2,876.25 601 49410 220 32880 VAN~EVREDE, ADAM, alcohol compliance checks $60.00 101 42120 300 32881 BANION DATA SYSTEM aub support $234.68 601 49440 215 032881 BANYON DATA SYSTEM aub support $234.68 602 49490 215 1032881 B ANION DATA SYSTEM fixed asset support $298.84 101 41530 215 032881 BANIONDATA SYSTEM fund acct support $704.04 101 41530 215 032881 BAN YON DATA SYSTEM aubsupport$234.68 603 43230 215 032882 BEC~TOLD, HERB ! reimb, backhoe/backfill/black dirt-gene lange $644.00 425 43122 530 1032883 BLOtMMER, JOHNJ r,e. imb, water sewer, install-gene lange $882.00 425 43122 530 032884 BRE H, TOM reimb water sewer install-baggenstoss $2,290.00 425 43122 530 032885 CO~MISSIONER OF REVENU,,' state with hold 5/28 pay $1,195.68 101 032886 EFTS fica withhold 5/28 pay $2,789.44101 032886 EFT S federal withhold 5/28 pay $2,823.28 101 1032887 GR,ANI,TEELECTRONICS 1,.' replaced mic cord $88.39 101 42151 233 O. IN~IFE INS& ANNUITY COMPANY deferred comp 5/28 pay $50.00 101 0' K.E., .P.R.S. INC . I vest, mattjohnson - $1,229.85 101 42120 171 032890 LlN L, GREG & JULIE r cleaning service, may $220.00 101 41942 300 032891 LO ELL"THOMAS : norton antivirus $26.57 105 42210 220 1032892 MIN~ESOTA CHILD SUPPORTiCENTEPay period 5/9/03 - 5/22/03 $65.62 101 032893 NCP¡ERS GROUP LIFE INSURANCE life insurance $18.00 101 032894 OFFICE MAX color paper $25.64 602 49490 200 1032894 OFFIICE MAX paper $138.39 101 41430 200 032894 OFFICE MAX paper $138.40 101 42120 200 032894 OFFIICE MAX folders, index tabs $108.02 101 41120 200 032894 OFFilCE MAX folders $20.30 101 42401 200 1032894 OFFlICE MAX printer cartridge $66.01 101 41950 210 032894 OFF!lCE MAX color paper $19.23 601 49440 200 032894 OF~~ICE MAX P, ens ,b inders,white out, sheets, tabs, paper pa $10,7'34 101 41430 200 032894 OF ICE MAX printer ribbon $33.66 603 43230 200 1032894 OF ICE MAX folder $36.19 101 41120 200 032895 OU -N-ABOUT GEAR 2 helmuts, bike seat $80.97 101 42120102 032896 PE A , retirement 5/28 pay $3,546.36 101 032897 QP cold mix $216.00 101 43120 220 1032898 SC WEGEL'STELEPHONES'tRVICE activate privacy lines $60.00 ,101 41430 220 032899 ST. JOE DEVELOPMENT, LLCI MIF Loan $42,000.00 250 46500 490 032900 ST. JOSEPH NEWS LEADER I legals-public hearing, interium use permit owner $44.40 101 41120 340 032900 ST. JOSEPH NEWSLEADER i legals-public hearing, prelim plat smaller ind lot $30.53 101 41120 340 1032901 ST ARNS COOPERATIVE ELlfC. ASS new service, maint facility ~,...,..~._.!1,Z,4,7.:.~.9. 429 43120 520 $410,206.66 I Ie I . I I I Attachment:. Yes or No I .- REQUEST FOR COUNCIL ACTION I Consent Agenda 3 (c) DATE: June-S, 2003 I Engineering I ORJrGINATING DEPARTMENT DEPARTMENT APPROVAL 1:::::: - Authorize the Mayor to execute pay application #S for the 2002 Street Improvement I I and authorizing payment in the amount of $ 79,212.93 to RL Larson I I P VIOUS ACTION ¡ Th Council awarded th~ 2002 Streethnprovernent to RL Larsoo. in 2002 and this payment is in ' Ie ac ordanceto the executed contract. ! I R COMMENDED BOARD ACTION , I I A prove the request as r6commended by the City Engineer. I I I I I I I I $ '9,212.93 to.be expen~ed from the 2002 Street Improvement Fund. This payment is part ofthe ap roved contract. : I I I C MMENTS/IŒCO~A'('IOI'-!S I T e payment request has been verified by Amy Schaefer of SEH and she is recommending the Council I a Iprove the application ~nd make payment. I I- I I I "'SEIi I 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX I architecture . engineering . environmental . transportation e. May 28, 2003 RE: St. Joseph, Minnesota I 2002 Street & Utility Improvements I SEH No. A-STJOE 0204 14 Honorable Mayor and City Council I c/o Ms. Judy Weyrens City Administrator I City of St. Joseph P.O. Box 668 St. Joseph, MN 56374-0668 I Dear Mayor and Members of the City Council: , Enclosed please find Application for Payment No.5 for this project. I We reviewed this application and it appears to be in order. When payment is made, sign ,all copies .. and distribute as follows: R. L. Larson Excavating, Inc. I SEH City of St. Joseph I If you have any questions, please feel free to call us. .. Sincerely, I ~ìß~~ I Amy B. Schaffer, PE Project Manager I djg Enclosures I c: Joe Bettendorf, SEH (w/enclosure) X:\P1'.stjoeI0204\specslAPL-O.doc I el Short Elliott Hendrickson Inc. . Your Trusted Resource . 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I « 0..00 000;':;':0 l- () a: « I WORK CHANGE DIRECTIVE NO.3 I O~ DATE May 12,2003 .CONT CTOR I ENG ER Contra I t OWNER's No: SAP. 233-101-01, 233- & I Project I I $1.50 $652.50 lOB 2104.505 REMOVE ,BITUMINOUS PAVEMENT SQYD $0.90 1,050.0 $945.00 I , 22A 2104.513 SAWING BITUMINOUS PAVEMENT UN Fr $3.00 95.00 $285.00 I 23B 2105.501 COMMON EXCAVATION (PQ) CUYD $8.00 365.00 $2,920.00 I I 28B 2211.503 AGGREGATE BASE 9CV} CL 5 (PQ) CUYD $14.00 240.00 $3,360.00 I 30A 2350.501 TYPE MV3 WEAR COURSE MIX (B) TON $30.50 130.00 $3,965.00 , I 31A 2350.502 TYPE MVi3WEAR COURSE MIX (B) TON $29.50 160.00 $4,720.00 ' 33A 2357.502 BIT MATERIAL FOR TACK COAT GAL $1.00 53.00 $53.00 i 60A 2504.602 ADJUST VALVE BOX EA $150.00 3.00 $450.00 I I 75A 2506.522 ADJUST FRAME & RING CASTING EA $250.00 1.00 $250.00 I 79B 2531.501 CONC C&;G, DESB618 UNFr $7.60 435.00 $3,306.00 I ' I 92A 2575.505 SODDING, TYPE LAWN SQYD $2.75 145.00 $398.75 I 94A 2575.607 SELECT TOPSOIL BORROW (LV) CUYD $14.00 27.00 $378.00 I TOTAL ADD $21,683.25 , Purpo e of Work Change Dirþctive: Add reconstruction of Baker Street East. I ! Attac1ments: Drawing No. 91A, 05/12/03 , I I I Estima ed increase (decrease) i~ the Contract Price: Estimated increase (decrease) in the Contract Time: $ 21,6 3.25 . I Substantial Completion: 0 days. If chanl e involves an increase, the estimated amount Ready for Final Payment: 0 days. I is not t be exceeded without fu~her authorization. APPROVED: ACCEPTED: I City of S1. Joseph R. L. Larson Excavating, Inc. PO Box 668 2255 12th Street SE S1. Joseph, MN 56374-0668 S1. Cloud, 56304 I By: By: eTitle: Title: I Date: 05/12/03 Date: I 1 . '~oo . W :J:N'" C o.._VI In Nrl :c . . . 0'" I- 'VI u : ~::I" NO .... A1-c 0 V 0« (f) : - , ::Ii ~ ~i~ ~...~ ~ t5 ..-...... . . - - - - . . - - - . . . . - . . . ......... -... .... ......... ......... · . . . . . . . . 99.'L601 N Q....~ ~ ~ "" ŒiQ: êŠ-J VI"~~ ~ I- :ê;~~ ;S ~~...¡ c 'ft - W :~: ~~~ ,~ ~ N W ~~~;~ 5 0- .... ,.~,..J":..,, IT: : ."". "'t;~~ ~ 0:: ----..... "ô' .... ......... ........ · . . . . . . . . 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I : ?g ....-.... ....-.... ...-......-.-...... ......... ......... ......... ......... : co '" N.., : I( w ; N I- :::: '" V> ° : V> >- )( co )( . . . . . . . . . '" '" )( )( . . . . . . . . - å )( )( .._-..... . . . . . . . . . .....-.....-....... .......- . . . . . . . . . ......... . . . . . . . . . . . . . . - . . . . z )( .J W ~~ V> V> g? '" 0«.... co co ::IiQ, '" .. .., '" w :co:: ; ... uu : : Z ZV1 0 WW .. " mexx ......... ....... .... .............. ..-...... . . . . . . . . . ......... ................... !j' >- - i ... ~ "'V> a: w I N co '" '" '" 0 If)¡ 0 0 01 If) z w If) If) If) ¡ " " ~ ~ O¡ 0 0'> 0'> IX) IX)! l- V; u '" '" ~ ~ .....¡ ~ 0 0 0 O~ 0 a: w x ~ ~ -~ ~ ~ ~ ~ ~: ~ '" '" u uOP'ZOOIOdJH\,¡,oJd\poO\ÞOOO\80! '¡'V\!d\'X rfdlZl9£lþO COOUll/SO . . WORK CHANGE DIRECTIVE NO.4 OWNER City of St. Joseph DATE May 12,2003 . CONTRACTOR R. L. Larson Excavating, Inc. ENGINEER SEH Contract A-STJOE 0204 OWNER's No: SAP. 233-101-01, 233- 103-01, & 233-104-01 Project 2002 Street and Utility Improvements, St. Joseph, MN You are directed to proceed promptly with the following change(s): 22B 2104.513 SA WING BITUMINOUS PAVEMENT LIN Ff $3.00 17.00 $51.00 23C 2105.501 COMMON EXCAVATION (PQ) CUYD $14.00 70.00 $980.00 30B 2350.501 TYPE MV3 WEAR COURSE MIX (B) TON $30.50 70.00 $2,135.00 31B 2350.502 TYPE MV3 WEAR COURSE MIX (B) TON $29.50 98.00 $2,891.00 33B 2357.502 BIT MATERIAL FOR TACK COAT GAL $1.00 51.00 $51.00 TOTAL ADD $6,108.00 Purpose of Work Change Directive: Add paving of Monument Park. Attachments: . Drawing No. 9IB, 05/12/03 e Estimated increase (decrease) in the Contract Price: Estimated increase (decrease) in the Contract Time: $ 6,108.00 Substantial Completion: 0 days. If change involves an increase, the estimated amount Ready for Final Payment: - 0 days. is not to be exceeded without further authorization. APPROVED: ACCEPTED: City of St. Joseph R L. Larson Excavating, Inc. PO Box 668 2255 12th Street SE St. Joseph, MN 56374-0668 SI. Cloud, N 56304 By: By: By: Title: Title: Date: . 05/12/03 Date: Date: RECOMMENDED: Mn/DOT - Kelvin Howieson 1991 Industrial Park Road Baxter, MN 56401 By: Title: - Date: - X:\P1\stjoe\0204\specs\Work Change 4.doc 1 \ . \ \ W Z i \ (/)0 \. \ 0:: - '\ \ .......... :::::J I- \. \ ..~..~..~.. N W 0 <I: \ \ ..~..~..~ UJ ~ lf) U 0:: \ \............... ~ ~ 0:: <I: i 0-'" ~:::::J ~DCL \ ~ >0 >ZW \ ~ u ~ - 0:: ~..~..~. 0:: CL ~..~.. W 0 I- W <I: ~..~..~..~.. 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E 0 :e:C: c. 00 0 0 }- 8: r- « g.g cc 0 ::p.roiü;¿ .b-:"O [: c c c ~ ~ ~ O'>=ro..Q 1f}_:8:. if) z-z Z·Z æ 0 "": w ~ :g s; t= ~ co Q)' tn 1:: ~ g ~ .2 g rn;: u- g ~ (tj.~ ;: Ll. :5 = VJ 03 _ 03 03 ~ IJ.. z ~ . W ~.~ u ~ § <.:> u 5 ~$ <f) ro ~.~ 8 <':>0 0 ~ tJ· è:' ~,u. co g .,FO '0-0 <f) ~ ~ ~ ~ ~ ~ 5 ü §ið:'~ ro'-æ 2"5 ~:g c(j, ~--c_-g Cõ (5:0-~'oö:5o~ 0) - 0:0:0:0 ~ C> ~ z Æ ~ ¡¡ lßëii ~ c~ ü:; I- ~Ea:: <f) 'Ê g æ~J: <.:> E c: g>. ~..~,~ rì OJ OJ OJ OJ U cÈ o g ~ ~ C ,03 > 'Z. ~ -5: t5 "8 :;; C:.::: 2 ~ 0 ~ -E - - ~ _ ~ ~: ~ :;::; :ê "8, E: ü ~ g> g> g> g> g ß i= Q. ~ <3 'æ ~:~:.~ 5:.5:°:2> ~ rn "5;S3 ~.~ ,Ë'c:.E.~-~·~ æ.~ .2·~_Æ ~ ~_2_~ 5 ß ~ ,f ~ g<.9 W:ü'¿ a::U)$ a:: CD $ <.9 U) J:O > i:¡:><D,<.9a:: a.. U) ¿ a.. J:,W ü ü'üüü 1§ æ ~ ~~ ~ g g;8:g g~~;~ ~ ~ g~~ g ;:!·tõ ~ 8;8 ~:g g ~;g'g 8.8 ~ I- "0 .2 :; ~ 0· '0 N'M Ll) ~ ~'--r- ~ N ~ c.ø Q') ~ M c.ø ....... CO'N U) Q') Q") ~ "I:t (0"0 'g z e g õ <t w z ~ NoM Ll) (þ:(þ'(þ t'-o- ....... t'-o- to- r... co co (0 co,CO:Q') 0) Q') O'J 0 \l') \l) W (: o?-~<; ~ ' ~or-~'r"" g. (.) £. <3 :; ã: e I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Consent 3(t) DATE: June 5, 2003 Public Works ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Maintenance Worker - Authorize the advertisement and hiring of two Maintenance Workers, one to replace a retiring employee. PREVIOUS ACTION The City Council in 2002 authorized the hiring of an additional Maintenance Worker. However, since that time the City was faced with the potential legislative cuts. We have held off filing that position until we lmew the fate of LGA. Since we now have the fmal numbers the Council must decide if we should e move forward with adding the additional worker or hold off for one year. The wages for the additional worker will be financed through the water and sewer rates and the new position should possess some water and sewer skills. RECOMMENDED BOARD ACTION Authorize the advertising for the hiring of two maintenance workers. FISCAL IMP ACT See attached sheets COMMENTS/RECOMMENDATIONS I would recommend that the Council establish a sub-committee for interviewing and presenting the final selection to the Council for approval. The Committee should consist of two members of the City Council, the Public Works Director, the Wastewater Operator and the City Administrator. - - e Q) I"- (0 0> Q) N co I.!') >. :..2 (0 '<:t co (0 0> N - c.- '<"'" ~ 0 c:: E I/) ~w8 ~ 0> CO N N u:> - c:: .~ :2: ~ N ~ l"- I.!') LO C'? LO C'? 0 .,... .,... ¿, I.!') ¿, N I"- ! CO .c ! ~ N Q) .c I"- 'E ~ C'? (.) 'E Q. 0 ~ " :. c:: 0 ~ E ~ :: r:s E ¡::: r:s ¡., èõ (j) Q) ~ L{) ~ .n ~ J: I/) N LO (0 C') LO I.!') 0> ,... ~ N. ~ N c:: 0:> CO CO - b'7 o.!.. 0 ~ o.!.. C'? C'? ! I.!') b'7 ! 0 I.!') '<:t. C'? CO Q. ~ - E '<:t (0 '<"'" lJ.J I/) '<:t C'? 0> ¡., C. I.!') (0 0 Q) E ~ ~ ~ 0 I.!') 0 (0 ~ ¡., 0 '<t N '<t I.!') C'? 0 U - N '<:t r2 ?F- ~ ~ (0 ~ (0 e (0 0 C') C') W LO CO L{) I"- 0> c.. Lei I"- Lei 0 N ~ 0> (0 CO < ~ I.!') ?F- C'? l"- e I"- 0> U LO L{) ~ u:: ~ CO <D CO 0 ,... 0 r-.: '<:t. '<:t ~ ~ 0 '- 0 0 I/) .c CO .c CO 0 Q) ¡::: (0 Ñ CO N C') <D '<"'" ,... (0 I.!') r:s '" N cO '<:t. N ~ ~ ~ b'7 '<t 0> I.!') '<"'" ~ Q) Q) c:: Q) C') Q) 0 >. c:: >. ....; 0 ._ 0 Q) (.) c. ¡., - C')~ ~ ._ C. '0'0 Q) E ~ E ~ Q) zw o::w mo:: - - e I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Consent 3 (g) DA TE: June 5, 2003 Engineering ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Re-allocation of grant funds - Requested Action: Authorize an amendment to the DTED Grant to transfer $ 7,000 to General Administration PREVIOUS ACTION When the City completed the DTED Grant application it was anticipated that the grant administration would cost $ 18,000. The administration includes the income verifications, submitting all pay e applications and assuring that all the requirements of the grant are completed. RECOMMENDED BOARD ACTION Approve the request ofSER allocating an additional $ 7,000 for grant administration with the City ofSt. Joseph receiving $ 3,500. FISCAL IMP ACT The City would receive an additional $ 3,500 to offset administrative costs COMMENTS/RECOMMENDATIONS As can be seen from the attached letter, the transfer of funds has already been approved by the Department of Trade and Economic Development. The verification of income required more time then initially anticipated. Heidi Pepper has verified that the funding is available and will not be needed elsewhere. . ""S&J MEMORANDUM 1200 25th Avenue South, P.O. Box 1717, 51. Cloud, MN 56302-1717 320.229.4300 800,572.0617 320.229.4301 FAX e TO: Judy Vleyrens FROM: Heidi Peper DATE: May 20,2003 RE: Small Cities Development Program SEH No. A-STJOE0209.00 As we discussed last week, the Department of Trade and Economic Development is agreeable to the City of S1. Joseph transferring $7,000 of the" excess money in the Assessment Abatement activity and transferring it to the General Administration activity. The impetus to this increase is the fact that SEH has already surpassed its $18,000 contract with the City of St. Joseph in the administration of this grant. DTED's representative, Floyd Rice, indicated that it would be very tough to administer assessment abatement grants for less than $25,000. In light of this, I propose that the City and SEH split the $7,000 - $3,500 for the City and $3,500 for SEH. This will allow both entities to recoup funds spent on administration of the Small Cities e gr ant. Please call me if you have questions or comments or need more infonnation to put this on the consent agenda. Thank you. hIp Enclosure d:\'ccd~t joe' m-judy,052003.doc . Short Eliiott Hendrickson Inc, . Your Trusted Resource . Equal Opportunity Emp'oyer e I Attachme~No. I REQUEST FOR COUNCIL ACTION CONSEi'IT AGENDA ITEM 3 (h) DATE: June 2, 2003 Police ORIGINATING DEPARTMENT Switch over for new atrol car AGENDA ITEM Budgeted item PREVIOUS ACTION Request for payment RECOMMENDED BOARD ACTION e FISCAL IMP ACT: Budget Item COMMENTSIRECOMMENDATIONS: None e GRANITE ELECTRONICS Please Pay From This INVOICE (¡) MOTOROLA 535 North 31 st Avenue COMMUNICATIONS St. Cloud, MN 56303-3148 320-252-1887 INV 216475 e Page: 1 ACCOUNT: 00481 BILL TO: SHIP TO: ST JOSEPH, CITY OF ST JOSEPH, CITY OF 21 NY¡ 1 AV 21 NW 1 AV POBOX 668 POBOX 668 ST JOSEPH, MN 56374-0000 ST JOSEPH, MN 56374-0000 cAINVOrdEDÄtE~~ÛR',Ô'J:rbÊB1&QmêiUi3lòaÓÊR1N0t%'t~W~~lf~f,!,~~5lrERMs~~~~1!fl~~&~j;~,%r~¥\SAlESPERSON""" '., .' OS/27/2003 INV 216475 NET 10 OÜANTITY . "::,~, " .....';: ),':':',c;!;C::",'.; .~"';.·r' """:"bESCRIÞTioN"'~' . h~'~··r"·'~'··"· '.....~.,--.., ·;:·,t'··,·,;" ~""":'UNlt pÄicE'''' . AMOUNT Serial #: 103TBA9892 Location: NEVi SQUAD CAR FOR POLICE DEPT. STRIP AND BUILD SQUAD STRIPPED FLAT TOP SQUAD. REMOVED CAGE,PUSH BMPR, GRILL LIGHTS, FLASHER, W/W FLASHER, SIREN SPEAKER, DASH STROBES, MIRROR STROBES, REAR LIGHT STICK, REAR DECK STROBES, 2 STROBE PACKS, 4 CORNER STOBES, RADIO, SWITCHDECK, MODEM, CHARGE GUARD, FLASH LIGHT CHARGER, GUN LOCK, MAP LIGHT, PLASTIC . SEAT, JOTIO DESH, LAPTOP CHARGER, TRIPLE OUTLET, RADAR W/ FRONT AND REAR ANTENNAS, HANDSFEE CAR KïT NOKIA. INSTALLED INTO NEW SQUAD WITH NEW LIGHtBAR W/ ARROWSTICK AND NÐv CONSOLE. USED ONLY 4 CORNER STROBES, NEW PLASTIC SEAT, DASH BRAKET FOR RADAR AND CAR KIï. OVER HEAD GUN LOCK. PROGRAMED WAïTE PARK TX!RX INTO RADIO. SETUP PER CUSTOMER'S REQUESTS ,CHECKED OPERATION, GCxJD. 1 ETUGOC-P 57.55 57.5E STROBE BuLB CLEAR 1 ETRROO-P 57.95 57.9E FLASHER 1 0984277B01 21.85 21 .8e HOLDER, FUSE 7 0182779C01 7.85 54.9E HOLDER '7 6500004165 .95 6.6e I FUSE 1 HAD4008A 31.20 31 .2C ANT ROOF MOUNT VHF 1 RRA4914B 44.10 44.1l 800MHZ ROOF MOUNT 1 APD876.3M 43.09 43.0~ GLASS MOUNt CELLULAR ANtENNA . 2 HLN90738 3.40 MIC CLIP 40 #16 WIRE .22 8.8l INSTALL WIRE I, 3ü #12 WIne ' grant to Granite Electronics, Inc. .46 13.8! a purchase money security interest in all of the merchandise described in X I I this invoice until it is paid for in full. See reverse for further terms. GRANITE ELECTRONICS Please Pay From This INVOICE ~ MOTOROLA 535 North 31 st Avenue COMMUNICATIONS St. Cloud, MN 56303-3148 320- 252 - 1887 INV 216475 e Page: 2 ACCOUNT: 00481 L TO: SHIP TO: ST JûSEPH, CITY ûF ST JOSEPH, CITY OF 21 NW 1 AV 21 NW 1 AV POBOX 668 P 0 BûX 668 ST JOSEPH, MN 56374-0000 ST JOSEPH,MN 56374-0000 ¡/Ílf¡OICÉ;ÐÃTE;.~ê1!iBfø'í:iQEfìTÑ~~ÔøRrÕRõef;ijNø"fdfW,f~\f:-ätif*i~'ð:1i<~),~~~~~~TÊBM$~lf¡~_WJi&~~~N(t~~~ii@t'i\)åt~;',~SAí.:ESPERSON~;'i;,."·'··' OS/27/2003 INV 216475' NET 1 0 .. " .. ,', aUÁNTITY,{H';;;¡?;J\\VJ'i;~;tö2&'¡;f':;J;;:;~2},;,:¡;;;Ù'.F!'7I,.';;>,'·· ,-;: " DESCRIPTIOÑ""'"'''7'';~:~:::':::Z''~:j;2~i':il7:érrt'~(}'<S'~:'~'/nY,(':'; UNIT PRICÈ'" ' . ", "'AMOUNT 12 GAUGE INSTALL WIRE 8 HARDWARE 6.00 48.00 HARDWARE 1 PROORAM RAüIO FûRWAITE PARK TX!RX 35.00 35 . OO'" i TûT AL LA8ûR 1200.00 MNSALESTAX' @ 6.50% on 394.74 25.66 ---------- '.. Please Remit Invoice Totai =============> 1655.40 e . .. e , grant to Granite Electronics, Inc. 1urchase money security interest in all of the merchandise described in X I I ~ invoice until it is paid for in full. See reverse for further terms. e I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Graceview Estates Plat 2 DATE: June 5, 2003 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Gracview Estates Plat 2, Bob Herges/Rick Hied - Final Plat PREVIOUS ACTION The City Council in 2002 approved the Preliminary Plat for Graceview Estates and the final plat for phase one of the development. The Developer's Agreement required that before any future phases of Graceview could be constructed, the north access road must be constructed and available for use. e RECOMMENDED BOARD ACTION Approve the final plat for Graceview Plat 2 contingent upon the approval of the City Engineer and authorize the Mayor and Administrator to execute the Developer's Agreement when all the outstanding issues are resolved. (Design standards and the City has received the executed easements) FISCAL IMP ACT COMMENTS/RECOMMENDATIONS The proposed final plat has been reviewed in relation to the preliminary plat and they are similar. The only outstanding issue is the Engineering requirements and the finalization of the easements with the College of St. Benedict. The documents have been forwarded to the College of St. Benedict and District 742 for the necessary ROW acquisition. . 4.19 Wetlands. Developer shall take the following precautions to protect any "wetlands" within the e Property, as that tenn is defmed in Minnesota Statute Section 1038.005, Subd. 19; (a) Upon completion of the site grading, place signs on any lots containing wetlands or drainage easement providing notice of the location of the wetland or drainage easement. The signs shall be in a fonn and size as prescribed by the City and available for purchase through the City Administrator Clerk's office. The location and number of signs for each lot shall be as required by the City Engineer. (b) Prohibit filling of wetlands so long as Developer is the owner of the affected lot. 4.20 Proiect Specific Requirements. (a) All construction traffic, either for the construction of the Plan B Improvements or structures on the property, shall access the property via a temporary construction access from County Road 121, as designated by the City. The Developer shall instruct all delivery vehicles and other construction traffic to utilize the temporary construction access. The Developer shall be responsible for construction, maintenance and restoration of the temporary access road. (b) Developer shall make a contribution of $250 per acre (a proportional share of $250 for any fractional acre) comprising the property to a separate fund to be maintained by the City to be used for the acquisition of right-of-way and construction of a road and utilities from the west side of the Property to Stearns County Road 121. Contributions shall be made at the time the final plat is executed. Developer shall make subsequent contributions based on the rate of $250 per acre for any other portion of the real property e which comprised the preliminary plat of Graceview. The money deposited in the fund shall be distributed as follows: The money shall be expended for the construction of the road linking the property and County Road 121 within six (6) years of this Agreement. Any portion of the fund not so expended shall be refunded to the Developer. 4.21 Additional Tenus. Developer will be responsible for restoring any temporary construction access roads across the property of others to their previous condition at the conclusion of their use. 4.22 Adoption of Ordinance by Reference. The provisions of Chapter 5 of the St. Joseph Code of Ordinances are hereby adopted by reference in their entirety, unless specifically excerpted, modified, or varied by the tenns of this Agreement, or by the final plat approved as approved by the City. Signed and executed by the parties hereto on thiP5fÞ' day of 9U/J-e ,2002. ATIEST CITY OF ST. JOSEPH ~ By _ ~rry Hosch, Mayor . 8 e 4-18-02 Graceview Estates: Graceview Estates developers Bob Herges and Rick Heid appeared before the Council to discuss the proposed Developer's Agreement. The City Attorney has prepared a draft Develeper's Agreement with the developers questioning the following: 1. Section 2.11 Warranty Period: Herges and Heid have requested the City reduce the term required for the warranty bond from two years to one year. Bettendorf stated a two year warranty is industry standard and requested the Council keep the current policy in place. Resolution: Section 2.11 will remain as drafted with a two year warranty bond. 2. Section 4.11 Grading Requirements: Herges and Heid have requested that this section be removed from the Developer's Agreement as it is cost prohibitive and in their opinion does not resolve drainage concerns. Ehlert stated that it is his understanding that most of the drainage issues arise when the property owner completes the landscaping. If that is the case then the survey requirements in the Developer's Agreement do not serve a purpose. Bettendorf disagreed with Ehlert stating that once the developer has· completed the final grade he is no longer responsible for drainage issues that arise. If the grading requirement section remains, the City can go back to the developer for those issues. Ehlert stated that it is his understanding that when the City adopted the grading requirement for a one year trial period. That time has lapsed and the Council needs to review the effectiveness of this policy. Ehlert stated that grading plans add approximately $ 750 to the cost of each lot. Loso concurred with Ehlert and stated that he would like to review the existing policy. Herges stated that within the first phase of Graceview Estates, 75% of the lots will be e governed by an associatien and drainage issues between neighbors will not be an issue. Resolution: Section 4.11 will remain as drafted with the Council reviewing the grading policy and amending the Developer's Agreement ata later time if needed. 3. Section 4.13 Park Dedication: Herges and Heid have requested that the City clarify in the agreement that the Park Dedication fee is being satisfied by the paving of the walking path. Resolution: The Council agreed to clarify Section 4.13. 4. Section 4.19 Road Contribution Costs: Herges and Heid have requested that payment for the future north road be established at $ 250 per acre payable upon the completion of each final plat. In addition, they would request that if the road is not constructed within a six year period the money is refunded and that the funds can only be used for the construction of the north road. Resolution: The Council agreed to revised section 4.19 as follows: a) future road contribution will be $ 250 per acre; b) the road contribution will be due at the time of final plat approval; c) if the road is not constructed within six years the road contributions will be returned to the developers; d) the road contributions will be dedicated for the construction of the north road only. Graceview Estates, Memorandum of Understandinç¡: Weyrens presented the Council with a revised Memorandum of Understanding prepared by the College of St. Benedict. The revised agreement waives all future assessments to the College of St. Benedict for the construction of the north road and extension of utilities. The revised agreement further states that the need for the road and utility is a result of the development and St. Benedict's should not be charged for such. e Hosch expressed frustration with the revised Memorandum as the City had meet with College representatives on numerous occasions and had reached a tentative agreement. The Council agreed e that the revised Memorandum was unacceptable. Hosch made a motion to notify the College of St. Benedict that the revised Memorandum of Understanding is unacceptable and the City is willing to consider the following two options: 1) Sign the original Memorandum of Understanding as drafted by the City Attorney; or 2) Separate the north and south access issues and only deal with the southern easements and temporary construction road. If neither option is accepted by the College the City is willing to begin the condemnation process. The motion was seconded by Ehlert and passed unanimously. 4-24-02 Graceview Estates: Weyrens reported that the City has not received a response from the College of St. Benedict regarding the access for Field Street and the north access road. City Attorney John Scherer reported that he and Weyrens met with representatives from the College of St. Benedict to discuss the revised Memorandum of Understanding. The revised document submitted by the College included language that precluded the College property adjacent to County Road 121 from being assessed in the future, It was the opinion of the College that the proposed north road only benefits the developers of Graceview Estates, therefore they should not be assessed. The College has also linked the two roads for discussion purposes and the City does not have an agreement for utility easements or the requested construction road. Scherer stated that the Council may wish to include language in the Developer's Agreement requiring the developer to deposit with the City a per acre road fee that would be used for the construction of a future road. This fund would assist the City when traffic warrants the construction of an additional ingress/egress from Graceview Estates. Scherer stated for discussion purposes he included in the e Developer's Agreement, a $ 250.00 per acre road fee that is paid as each phase of Graceview is developed. The funds would be held by the City and accrue interest. If after six or eight years the road is not constructed, the funds would be returned to the Developer's. Hosch questioned Scherer as to the cost if the City authorized the condemnation process for securing the needed right-of-way. Scherer responded the legal costs would be minimal as we have recently completed the same process for the County Road 121 project. While the legal fees should not exceed $ 1,000, the City will have to bear the cost of an appraisal. Scherer recommended the Council move forward with an appraisal of the property and once the appraisal is received an offer for the ROW purchase should be forwarded to the College of St. Benedict. If the College rejects the offer to purchase the needed ROW the City could then proceed with condemnation proceedings, Rassier stated it is his opinion that if the City must go through the condemnation process for Field Street the City should also do the same process for the north access. Ehlert concurred with Rassier and stated that purchasing the property at this time will be the most economical to the City as an appraiser will have recent property sales to base the market value. Heid questioned the south access and where the road will be placed. Bettendorf responded that it is his opinion that Field Street could qualify as a Federal Road. As such, 80% of the road costs will be paid through federal funding. However, before the road can be classified for federal funding, a significant amount of work must be completed, including an environmental assessment and placement study. Herges stated it is his understanding that utilities will be installed in the north access and will be of benefit to the College of St. Benedict. Scherer stated that while that is true, the College is contending that the only purpose they have for that property is athletic fields. As such they do not require utilities. Scherer stated the proposed Memorandum of Understanding prepared by the City only required cost participation e for utilities if the College used the services. Under this scenario the College would be assessed based on e the use of the property. The Council agreed that before a Developer's Agreement can be executed for Graceview Estates, the developers must make a commitment to the City with regard to any additional costs incurred by the City if condemnation is required for the roadways described above. Hosch made a motion authorizing execution of the Developer's Agreement for Graceview Estates contingent upon the developer cost sharing in the eminent domain expenses for the right-of-way acquisition of Field Street and the Northern access. The Developer's Agreement will also be amended to include a $ 250.00 per acre charge for future roads. This fee is paid at the time of executing a Developer's Agreement for each phase of Graceview Estates. The motion was seconded by Rassier and passed unanimously. Ehert requested the Council begin the process for identifying the location for the south and north road, preparing legal descriptions and securing an appraisal fee for the acquisition of such. Environment Worksheet, Graceview Estates: Bettendorf reported that any development including more than 100 development lots must complete an environmental assessment worksheet. The Preliminary Plat for Graceview Estates includes 394 units, thereby requiring an EAW. Rassier made a motion requesting the completion of an EAW before final plat approval of Graceview Estates. The motion was seconded by Schneider and passed unanimously. 5-16-02 e Graceview Estates - Developers AQreement: Weyrens presented the Council with a revised Developer's Agreement for Graceview Estates. The Agreement includes the changes requested by the City Council regarding an assessment of a fee in the amount of $ 250.00 fee per acre for future roads. 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'- -' - - - - - - - - - - -~~- - e I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION W obegon Trail Addition - Final Plat DATE: June 5, 2003 Planning ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM W obegon Trail Addition, Final Plat - Lance Honer PREVIOUS ACTION The Planning Commission considered this matter on May 5, 2003 and recommended the Council approve the preliminary and final plat contingent upon the approval of the City Engineer. When this property was annexed, the City required that it be platted within one year. In addition to platting the property, Honer is e proposing to construct a 69 unit apartment complex. This matter is a separate issue and will be presented to the Council at a later meeting. RECOMMENDED BOARD ACTION Approve the preliminary and final plat as presented and contingent upon the approval of the City Engineer. FISCAL IMP ACT COMMENTSIRECOMMENDATIONS See attached minutes . Extract of the May 5. 2003 PlanninQ Commission MeetinQ WobeQon Trail Addition - Lance Honer/DouQ Carlson e Carlson Development - Wobeqon Trail Addition, Preliminary Plat: Doug Carlson of Carlson Development approached the Planning requesting Preliminary Plat approval for the Wobegon Trail Plat. Weyrens stated that the City did receive correspondence from Stearns County Environmental Services stating that the proposed plat is an exempted wetland. Weyrens stated that there are two separate issues before the Planning Commission at this time, they are: 1) Preliminary Plat; 2) Site Plan Approval. The Commission should resolve the Preliminary Plat before finalizing the Development Plan. Deutz made a motion to recommend the City Council approve the Wobegon Trail Addition Plat contingent upon approval of the City Engineer. The motion was seconded by Loso and passed unanimously. Discussion: It was clarified that the temporary water and sewer hook up would be included in the final plat approval. Loso questioned if the proposed development wíll utilize the sewer main recently installed near the existing Maintenance Facílíty. Weyrens stated that at this time it would not be financially feasible, that is why the property owner is installing temporary water and sewer lines. e e COUNTY ,OF S TEA ,R NS \ I I &~'s~1)~ ( t Administration Center.Rm 343· 705 Courthouse'Square . S1. Cloud, MN 56303 320-656-3613 . Fax 320-656-6484 ·1-800-450~OB52 I . I I I I April 28, 2003 I "I ¡ ( Lance Honer Honèr Homes I I 1509 Oxford Ln I 'St Cloud MN 56303 ¡ Dear Mr. Lance Honer, j e We received ,your documentation and request for an incidental wetland exemption on Friday, April 25, 2003. The typé 1/2, wetland on your property located in the W2NW4 ( Section 10, Township 124N, Range 29 W, Sf Joseph ToWnship was created by.the ¡ gravel mining operation thathas gone on at this location on s6.Yeral occasions. The March 18, 1973 air photo shows many vehicles and equipment parked in what ìs now' f type 1/2 wetland. We·have· received information to show that this wetland was created I 'or reestablished solely by actions, thè purpose of which was not to create or reestablish I wetland. The gravel mining created the wetland; therefore we are granting your Incidental Wetlands - Exem'ption . request. Enclosed is a copy of the 1938 air photo and the 3-18-73 air photo. The 3-18-1073 'air photo has the approximate location of the existing Co Rd 2 drawn on the air· photo. There are no permits required from Steams County or the State of Minnesota to impact thistype 2 wetland. However the US Army Corps of Engineers must issue a Letter of Permission for any fill in any wetland over 400 square feet. If you have any questions please give me a call 656-6485. Sincerely, ~0J e Gregory echtold Environmental Specialist t. 'i-8898 "Affirmative Action / Equal Opportunity Employer" DEPARTMENT OF THE ARMY _,",VI ¡ ST. PAUL DISTRICT. CORPS OF ENGINEERS ARMY CORPS OF ENGINEERS CENTRE 190 FIFrH STREET EAST STPAUL. MN 55101.1638 REPLY TO ATTENTION OF 1!..uaus t 6, 2 0 Ò 2 e - RECEBVED Construct ion-ODe rat ions Regulatory (02:'05342-YSB) MAR i 8 2003 Mr. Lance Honer CITY OF ST. JOSEPH 1509 Oxrord Lane St. Cloud, Milliîesota 56303 Dear Mr. Honer: We have reviewed the Wetland Delineation prepared by EarthTech for the Honer Homes Site located in the W 1/2 of the ~w 1/4 Sec. 10, T. 124 N., R. 29 W., Stearns County, Mi~~esota. Although the information provided in the repor~ does no~ clearly define where the development would take place, the sketch maDS submitted does indicate the presence of wetlands which may involve future wetland filling. As Ms. Berner of my staff has explained in previous telephone conversations, the Corps or Engineers regulates the discharge of dredged or fill material into waters and wetlands under Section 404 of the Clean Water Act. We have no jurisdiction over work done in the upland areas and removal of vegetation would not require a permit provided there is no discharge of dredged or fill material. Also, within the Corps of Engineers 4IÞ regulations are Letters of Permission. (LOP), which authorize minor wetland fill projects with a minimum amount of formal review. It is possible that some or all of the work you propose could be authorized by a LOP. When the Honer Site plans are finalized, Dlease forward a copy of the application to our office for a jurisdictional determination. If you have any questions, Dlease contact Yvonne S. Berner in our Saint Paul office at (651) 290-5365. In any correspondence or inquiries I please refer to the Regulatory number shown above. Sincerely, Branch e Pnn!ed on @ RecyCled Paper C 0 U·N T Y OF STEA,RNS e Envir.onniental Services Administration-Center Rm 343 · 705·Courthouse-Square· St. Cloud, MN 56303 320-656-3613 . Fax' 320-656-6484 . 1~800-450-0852 . RECeIVED -May 22, 2002 MAR 1 82003 Lance Honer CITY OF ST. JOSEPH Honer Homes 21 21ST Ave N Waite Park:MN 56387-1814 Dear Mr. Lance Honer, . . The Wetland Delineation Report completed by Earth Tech of Minnesota for Honer Homes Site~ St. Joseph, in Section 10 of St. Joseph Township, was received in Stearns County Environmental Services Department qnMay 20, 2002. The wetland boundaries were field checked by staff from Environmental Services on May 21, 2002. TheESD found the wetland boundaries as determined in the Wetland DelineationReport dated e May, 2002 are accurate. If this property is platted, the surveyed wetland boundaries should be included in the final.plat. Wetland draining and filling activi!iesare regulated by the Wetland Conservation Act (WCA). Pleas.e be advised that draining or filling -of wetland areas are not be allowed without first obtait1ing the proper pennits . Sincerely, ;z!~'~" Susan McGuire Environmental Specialist e 875-8898 "Affirmative Action I Equal Opportunity Employer" Minnesota Wetland Conservation Act APPLICATION FOR CERTIFICATE OF NO LOSS OR EXEMPTION* :J o~-rh Fð'? v k APPLICANT AND PROJECT LOCATION INFORMATION (.,v<af-- ~ ¡ V-ë:.V lA,UC¡¡i1 C·· ;../ C) I..!J 1£ /( LGD: , Project Location: 1/4lÝ.J:!!1/4/t1tv's CO T~ R ~cr Name(s) of Applicant ~ -J... IV, - 1'7-07' 0 )<...1-l:4t_ U'!'Iv1uÇoordinates: x: _ _ _ _ Y: Street Address County NamelNuniber: _~ 'j- ¿-a. U' {II c, >?- C/ð~j¿ ,,' (r)'I¡J~ ¡:;- 6 '3b) Minor Watershed NameINumber: l.t:) t? ,d.-.3 v Size of entire wetland: I i tk l acres , ;NWI f ~Ø1t1- City, State, Zip Code - Wetland type: . cular 39 r ~ ~ 7';--CS'''Y7 qJ.p) ,J... 5"'"? ~rç¿/¥o Check one 9 <50% 50%-80% or 9 > 80% Telephone (Day) (Evening) Check one: gnculmralland; Non-ag.land (attach additional pages ¡fneeded) Timetable: roject will begin on 'if f CJ 'f (mofdayfyr) and will be com leted by /~ f J f bt.( Ie wetland activity at the above site qualifies for the following under the Wetland Conservation Act r.y.¡CA) (check one): 9 No Loss Determination(attach plans) 9 Exemption # 5 (per MN Ru1eChàpter 8420.0122) -(Note: Applicant isresponsiblefor submitting the proof necessary to show qualificationfor the exemption claimed.) Grf'C£. if ~ ( ,jJ l ~ r Description of Exemption Claimed: d ':f.-.fTi ~/~ 5;'¥-:Jj;i./ÂJ ìh;~ m/i;J:;t; APPLICANT SIGNATURE The infonnation provided for this detennination is truthful and accurate to the best of my knowledge. I ensure that, in draining or filling the subj ect wetland under an exemption noted above, appropriate erosion control measures will be taken to prevent sedimentation of the water, the drain or fill will not block fish passage, and the drain or fill will be conducted in compliánce with all other applicable fede , state and local requirements, including best management practices and water resource protection requirements es . hed under Minnesota Statutes, Chapter I03H. o~ ./ (Signature of App ie Certificate of No-Loss or Exemption (2000) Page I of2 .L E Note: Any approval is not effective until signatures below are complete. No work should begin until the IS-day appeal window has lapsed, or, in the event of an appeal, until the appeal has been finalized. e *APPROVAL OF THIS CERTIFICATE ONLY APPLIES TO THE WCA. Penn its from local, state, and federal agencies may be required. Check with the appropriate authorities before commencing work in or near wetlands. TIle Combined Pro}. Application foml can be used for this pwpose. ' ' Within 10 days of the decision, notice of the above decision must be mailed to: Landowner/Applicant Members of the Technical Evaluation Panel Department of Natural Resources Regional Office DNR Wetlands Coordinator @ Ecological Services Section 500 Lafayette Road, Box 25 St. Paul, MN 55155 Corps of Engineers Project Manager @ Department ofthe Army, Corps of Engineers, St. Paul District ATTN: CO-R, 190 Fifth Street East St. Paul, MN 55101-1638 Members of the public who have requested to receive notice. I^') Î 4 ( /"', (.f J--'7 ~ -'-- -T" e 1\ / ~ e- (P ( ,'-., '..-./ .e '-- '-./ ,. \ Certificate of No-Loss or Exemption (2000) Page 2 of2 C '''"/ ý; (e ~( ) ~:!. Hj f " 'ii'. -K ,~ ~7, t~~1t? ~!~~~ >;:T " ~~ g¡ fR' ~ is .. ,-- '~ Wi JI'- If,,_ . '-. e e Certificate The City of St. Joseph does hereby certify that, pursuant to Minnesota Statutes, Section 505.03, Subdivision 2, the plat entitled, Wobegon Trail Addition, has been submitted to and written comments have been received from the Stearns County Highway Department. Written comments submitted by the Stearns County Highway Department designated as "Exhibit A" are attached hereto and made a part thereof. Dated this 5th day of June, 2003 e Larry Hosch, Mayor (SEAL) Judy Weyrens, Administrator e e CITY OF ST. JOSEPH ADVERTISEMENT FOR BIDS TO WHOM IT MAY CONCERN: The city council of the City of S1. Joseph will receive bids at the office of the City Administrator until 11 :00 a.m. June 27,2003, for the making of the following described local improvement under Minnesota Statutes, Chapter 429: The improvement of street, water, sewer, curb, and gutter for Madison Park, according to the plans and specifications on file in the office of the City Administrator. All bids shall be made on the proposal forms of the city and shall be accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the order of the City Administrator for not less than five percent of the amount bid. Bids shall be directed to the City Administrator, securely sealed and endorsed upon the outside wrapper with a brief statement or summary as to the work for which the bid is made. e The city council reserves the right to reject all bids. Copies of th~ plans and specifications will be furnished on request to any prospective bidder upon a deposit of $ 55.00 to guarantee their safe return. Bids will be opened and bids and the responsibility of the bidders will be considered at a hearing by the city council in the council chambers of the city hall S1. Joseph on July 3,2003. City Administrator e - I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Administrator Reports (a) DATE: June 2, 2003 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Discussion on Eligible Bonding Refunding PREVIOUS ACTION The City issued bonds in 1997 for the Fire Hall, 1992 for the improvements to East Baker Street, 1993 for the improvements to East/W est Minnesota Street and 1996 for East Minnesota Street. All the e aforementioned bond issues are callable in December of2003. RECOMMENDED BOARD ACTION Authorize the refunding of the bond issues stated above FISCAL IMP ACT Net savings of approximately $ 202,000 over the life of the bonds. COMMENTS/RECOMMENDA TIONS The Council must make a decision as to when they would like to call the bonds. The market is at a 45 year low and may still be dropping. Monte Eastvold stated it is a Council decision as to when you want to do it, now or later in August. As you can see the savings are significant and I believe the City should refinance at this time. e May.27. 2003 ¡0:14AM NORTHLQND SECURITIES INC No.0742 p. 2 é1 It ~ ~~ ~ ~Qê% ~ ~~ >< ~ éJ~ W ~ C ~Q~ ~ Z ~~ - ~ tn ~~ ~ . ~~ a:: QzL W ~<% >- ~'L ~~.( ::) ~ CC ~~ ~ Q ð~ ~ Z ~~ ~ 0 ð~ m ~ ð~ .J q::¡ e ð~ c( ~ D.. ~~ - % (.) ð~ ~ - ð~ Z % ~ ð~ =æ ~ L;;Z .J % L~ « ~ L ~ ~~ Z <2zL 0 L~ ~"f - L~ ~ ~ « L~ ~ Z L~ ~L .(0. ~ ~ L ~ #. ëf. ~ "#. ?fl. ~ ?f.. #. ?ft. ~í9 b 0 g ~ 0 L() I.() 0 I.() 0 I.() 0 r--- Ll) N 0 "- Lt) N <d Lri I{) t.ri Lri ~ .q: ~ ~ e MaY.27: 2003 10:16AM NORTHLQND SECURITIES INC No.0742 p. 3 Preliminary City of Saint Joseph, Minne50ta e G.O. Refunding Bonds of 2003 1997 DEBT SERVICE COMPARISON Date Tom. P+I PCf existing D/S Net New D/S Old Net D/S Savings 12101/2003 12,777.08 (12,777.08) 72.992.50 12.863.92 72,992.50 28.58 12/0112004 30,665.00 (975,665.00) 1,048,870,00 103,870.00 103,870.00 - 12/01/2005 95.665.00 · - 95,685.00 101,470.00 5,805.00 12/01/2008 94.657.50 · - 94,657.60 104,020.00 9,362.50 12/01/2007 93,520,00 - - 93.520.00 101,270.00 7.750.00 12/01/2008 97,155.00 - · 97.155.00 103,465.00 6,310.00 12/01/2009 100,415.00 · - 100,475.00 106,345.00 4,870.00 12/01/2010 93,450.00 · - 93,450.00 101.900.00 8,450.00 12/01/20" 96,350.00 - · 96,350.00 103,390,00 7,040.00 1210112012 98,912,60 - · 98,912.50 104,676.00 6,662.50 12/01/2013 86,232.50 · · 96.232.50 105,480.00 9,217.50 12101/2014 98,472.50 .. - 98,472.50 106.010.00 7,537.50 12/01/2015 100,455.00 - · 100,455.00 106,250.00 5,795.00 12/01/2018 91,125.00 · · 97.125.00 106,165.00 9,040.00 12101/2017 98,105.00 · · 98.705.00 105,760.00 7,045.00 Total 1.304,617.08 (988,442.08) 1,121,862.50 1,438,008.92 1,531,922.50 ~ 93.913.58"") PRESENT VALUE ANALYSIS SUMMAR\' (NET TO NET) Gross PV Debt Service Savinga..... ........ ...... ......................................... ........ ........ ........ ..... ...... 72,516.19 e Net PV Cashflow Savings @ 3.3270/0(Bond Vi.IdJ..................................................................". 72,516.19 Contingency or Rounding Amount.......... ................. ............ ......... ...... ........... ......., ................... 28.58 NET PRESE~ VALUE BENEFIT.... ........ ..........,......... ...... ............ ...... ........... ..... ... .......... .......... $72.544.77 NET PV BE~EF1T 1$1,035,405.48 PV ReFUNDED DEBT SERViCE............................................... '.006% NET PV BENEFIT / $945.000 REfUNDED PßINCIPAL. ......... ................. ........... .......... ........... .... '.677% NET PV BENEfit I $1,005.000 REFUNDING PRINCiPAL............................................................ , .218% REFUNDING BOND INFORMATION Refunding Dated D.t..... ............. ..... ................. ......... ............ ...... to.... ..... .......................... ..... 7/01/2003 Refunding Delivery Dat........... ........ .............. ............ ................. ......... ..... ..... ........... .......... .... 7/01/2003 Northland Securities. Inc. File ¡¡¡ SAINT JOSEPH.SF-97ref- SINGLE PURPOSE PUblic Finance 5/2612003 9:42 AM e Page 2 MaY,27. 2003 10:16AM NORTHLQND SECURiTIES INC No.0742 p, 4 PrelmlNry City of Saint Joseph, Minnesota G.O. Refunding Bonds of 2003 1992/ 1993/ 1996 DEBT S~RVICE COMPARISON Date Total P+I PCF Existing D/S Net ~w D/S Old Net D/S Savings 1.2/01/2003 10,196.88 (1,105,196.88) 1,263,883.76 168,772.38 168,"3.75 111.39 12/01/2004 189,472.50 · · 189,472.50 200,790.00 11,317.50 12/01/2005 192,162.50 · · 192,162.50 203,425.00 11,262,50 12/01/2006 184,527.50 · · 184,527.50 200,332.50 15,805.00 12/01/2007 181,640.00 · · 181,640.00 196,852.50 15,212.50 12/01/2008 163,175.00 · · 163,176.00 177,985.00 14,810.00 12/01/2009 109,675.00 · · 109,575.00 124,735.00 15,160.00 12/01/2010 116,875.00 · · 116,875.00 128,750.00 11,875.00 12/01/2011 113,575.00 · - , 13,575.00 127,080.00 13.&05.00 Total 1,261, , 99.38 11,105,196.88) 1,263,883.75 1,419,774.86 1,528,833.7 109,058.89 ÞRES~NT VALUE ANALYSIS SUMMARY (NET TO NET) GJ'O..S.S PV Debt Sef\fice Savings.. I .. "'."... .......1 f" t ". ... 1.1 ... I. to,...... ......,., (, "" II"."" t Þ 14 .... " ,....". f I ~.. ". II ",., 97,482,72 Net PV Cashffow Saving5 @ 2.444%(Bond Yield)... ...." ............ ."................................... ............. 97,482,72 Contingency or Rounding Amount....,.................................................................,..........,,,.......... 111.39 NET PRESENT VALUE BENERT.. .".,............. to.............. ,.............................,... .............,.. I........... 597,594.1 1 NET PV BENE;FlT 1 $1,222,388.53 PV REFUNDED DEBT SERViCE.................................................. 7.984% . NET PV BENEFIT 1 $1,095,000 REFUNDED PRINCIPAL................................................................. 8.913% NET PV BENEFIT 1 $1,135,000 REFUNDING PRIN~PAL.........................................................".... 8.599% REFUNDING BOND INFORMATION Refunding Dated Date..... ,. II ........... .,.......... I.....'.... ...,.......,......", ,.................. .....,......,...... .... ..... 7/01/2003 "efunding Delivery Date........ .................. .......................................................,.............. I........... 7/01/2003 Northl8nd securities, IlK:. :Me = SAINT JOSEPH.SF-R.l- SINGLE PURPOSE Public Flnnce 5/26/2003 9:38 AM e Page 2 e www.cityofstjoseph.com ity of St. Joseph DATE: May 28, 2003 MEMO TO: Mayor Hosch 25 College Avenue -North City Council Members . City Administrator Weyrens PO Box 668 (:1i~'4-.6!l. .... " St. Joseph, MN ~aM: Joanne, ust & Cynthia Smith-Strack, MUnicipal Development Group (320) 363-7201 Fax: (320) 363-~~ Economic DevelopmentActivity Report - May, 2003 ADMINISTRATOR Judy Weyrens Municipal Development Group has been interacting with a number of prospects throughout the past month. Following is a summary of activities that have transpired. If you have any questions on any of MAYOR these or other projects, please do not hesitate to contact us at 952-758-7399. .AUT)' J. Hosch Business Prospects have been identified by a project number to protect the confidentiality of the :::OUNCILORS businesses. \lan Rassier loss Rieke :ìary Ulsch Project 01-A:. )ale Wick The construction of a 67,000 square foot building is near completion in the S1. Joseph Business Park. The company moved into the facility in March. The City has received the $42,000 from DTED for the revolving loan fund and will be distributing it to S1. Joe Development LLC following the June EDA meeting. e Project 01-E: This project involves a service business currently located in the community. The business has been in contact since December, 2000 regarding a future expansion. MDG followed up on May 28, 2003. Project 01-F: This project involves the locating of a fast food restaurant in the City of S1. Joseph. MDG spoke to the contact for the project on May 14, 2003. The company is still reviewing various commercial sites in the city. Project 01-J: This developer owns a commercial subdivision in S1. Joseph and is constructing a commercial building. MDG forwarded info. to 01-F and 03-1 regarding the land and building. The last contact was made on May 14, 2003. Project 01-N: This commercial business is considering the construction of a 3,000 square foot office facility in S1. Joseph. The company is looking at other commercial lot options in the city and other communities. MDG had follow-up cOnversations with the business representative on May 20th, 21st and 28th. Project 01-0: This manufacturing company initially contacted the city in December, 2001. Their proposed project has been on hold while they conduct further market research and find investors. MDG's last contact with the company was on May 28,2003. Project 01-P: This commercial business has been considering an expansion since October, 2001. MDG's last contact e with the company, offering assistance when they are ready to proceed, occurred on April 30, 2003. City Council EDA Departmental Report- May, 2003 Municipal Development Group - Page 1 Project 02-E: e This company contacted the City in February, 2002 regarding commercial sites Ÿ2 to 1 acre in size for a 5,000 square foot commercial enterprise. He has indicated his project is on hold due to the economy. MDG's last conversation with the company was on May 28,2003. Project 02-L: This company plans to construct a 16,000 square foot multi-tenant building in St. Joseph business park, with plans for an additional 16,000 square feet. The EDA reviewed/approved the building and site plan at their March 19th meeting. The site plan will be reviewed by the Planning Commission on June 2, 2003 and Council at a June meeting. Project 02-M: This company contacted the city in May, 2002 regarding industrial lots in Buettner Business Park. MDG has followed up with the company on numerous occasions in the past year including the most recent conversation on April 30,2003. The company has indicated their plans are currently on hold. MDG sent a copy of the re-plat of Buettner Business Park to the company. Project 02-P: This business expressed a need to expand in May, 2003. MDG has been working with the company over the past year and has provided information on available commercial sites. The company has some immediate space needs and long-term (2 % year) plans for a larger space. Most recent follow-up occurred on April 30, 2003. Project 02-T: This realtor contacted MDG in July, 2002 regarding sites in Buettner Business Park. The industry he is working with was seeking a 1 Ÿ2 acre site with a project planned for early 2004. MDG followed up with the realtor on April 30' 2003 and noted the lots in the Industrial Park are being replatted. The project is still in its early stages, e Project 02-Y: This prospect contacted MDG on October 7, 2002 regarding new construction in the Buettner Business - Park. MDG has had numerous follow-up conversations with the company and supplied information requested on other sites. MDG's most recent follow-up occurred on May 28, 2003. Project 02-2 This company contacted the MDG regarding relocation of their current commercial facility on October 31, 2002. MDG most recently followed up on May 1st, ih, 8th and 1ih. The company had located a building for the expansion but is still seeking fìnancing. Project 02-AA This prospect closed on a lot in the business park in early February, 2003. MDG contacted the Developer regarding anticipated construction on May 28,2003, Spring 2004 construction is anticipated. Project 02-CC This prospect contacted MDG on November 22, 2002 regarding available acreage within the Buettner Business Park for a 9,200 square foot facility. MDG followed-up most recently on April 23rd. The company is currently working on a project in another community and noted they would be focused on that project for the next two months. Project 02-FF This developer contacted the City on December 26, 2002 regarding a specific parcel in the Buettner Business Park. EDA staff has followed up with this contact on several occasions including a phone message most recently on May 28, 2003. The business is still interested in a industrial lot in Buettner Business Park. e City Council EDA Departmental Report - May, 2003 Municipal Development Group - Page 2 e Project 03-A These developers are interested in a large highway commercial development in an area not yet annexed into the City. MDG has been working with them over the past several months. Follow-up correspondence most recently occurred on May 21 st. -The developers are still finalizing a land transaction and will proceed once that is complete. Project 03-D St. Cloud Area economic development partnership forwarded this lead to cities in the area on January 10, 2003. MDG has had several follow-up conversations and meetings with the company and provided information on land, buildings and financing programs. On May 6th, MDG met with three company reps arid toured the Buettner Business Park. The company is working with their architect to design a 15,000 to 30,000 square foot building on 3-6 acres of land. The company, now based in Utah, is working with St. Joseph and St. Cloud. Follow-up correspondence occurred on May gth, 15th, 16th, 21st and 28th. Project 03-E This prospect met with MDG on February 19, 2003. They inquired about land in Buettner Business Park. MDG provided the prospect with site information, assessment and covenants. The prospect will be meeting with business associates to discuss the information. MDG followed up on April 23, 2003. Project 03-H This company is interested in 4.0 acres of industrial land in Buettner Business Park. Requests to replat Lot 2, Block 1 and receive approval of a site plan, building plan and landscape plan were approved by the EDA on May 21st and will be reviewed by the Planning Commission and Council in June 2003. MDG has been working with a realtor and the company on this project with contacts most recently on May ih, 8th, 14th, 21st and 28th. Project 03-1 e This company is interested in 5,000 square feet of existing retail space - to lease. They initially contacted the City on April 21S\ 2003. MDG has forwarded the company information on three potential buildings. Follow-up occurred on May 1st and May 14th. Project 03-J - This company inquired about the former Vicwest Building. MDG attended a meeting with a company representative and a realtor for the building on April 30th. Follow-up by MDG occurred on May 1st, in and 28th. Project 03-K This contact requested information from MDG on starting a business and zoning regulations in the Central Business District, on May 2nd. MDG sent the contact a book from DTED "A Guide to starting a business in MN" along with an excerpt from the zoning ordinance. MDG followed up on May 8th regarding receipt of the information. Project 03-L This business contacted the City on May 12'h and requested information on pricing and lot sizes in Buettner Business Park. The contact indicated they would have some outdoor storage and a 5,000 square foot building. MDG mailed the company information on Buettner Business Park including a map and the covenants as well as information on the multi-tenant building proposed for construction within the business park. MDG followed up on May 28th. . Project 03-M MDG met with two business people interested in leasing the former Tom Thumb building for a recreational use, on May 14th. Zoning Ordinance excerpts relating to the highway commercial district and application forms for a special use permit were provided. MDG followed up on May 21st and 28th. The company is finalizing financing, and reviewing various site options. They may proceed with a request for e a special use permit in July, if they determine this is an appropriate site. City Council EDA Departmental Report- May, 2003 Municipal Development Group - Page 3 Project 03-N . A contractor contacted MDG on May 215t regarding the availability of industrial sites in Buettner Business Park for a 10,000 square foot building. A copy of the TIF policies were faxed to him, as requested. On May 215t the company contacted MDG re: permitted and conditional uses in the Business Park. The company has requested confidentiality until they are ready to proceed, which is estimated to be in June, 2003. Other: MDG has been working on the required information for the Municipal Maintenance Facility. MDG met with representatives from Astound on the installation of high-speed data lines in the industrial portions of the City. The EDA will be coordinating a meeting with business representatives and Astound representatives in mid-June. The Development Survey was sent to 18 business leads on May 28, 2003. The EDA requested the surveys be sent to a sample group prior to the mailing to all prospects to determine if any changes should be made to the survey. The St. Cloud Times contacted MDG on May 27'h regarding commercial and industrial development occurring in St. Joseph. e . City Council EDA Departmental Report - May, 2003 Municipal Development Group - Page 4 · Overtime and Callouts May 9, 2003 through May 22, 2003 ..~',w"<_~1I ~_:;: F'k.~II~l~I~!~:: ___ ,~._.._:____;"L-~_-____ ..- _~..~\ _' - .-. .' ..__...¡._:0¿_**"A.V.. :. .., *,,~_~':_,_,_~:I~r~~_ 5/17/03 2.00 hrs Lift Station problems 5/9103 8.00 hrs Disorientation 5/20103 5.50 hrs Safe & Sober 5/21/03 5.50 hrs Safe & Sober _¡'II1II_¡...._lit_ 5/10103 3.00 hrs Weekend Work 5/11/03 3.00 hrs Weekend Work 5/22/03 6.00 hrs Safe & Sober 5/12/03 1.00 hrs Maint. Facility Meeting 5/17/03 1.00 hrs Lift Station problems 5/16/03 1.00 hrs Met with Attorney 5/17/03 3.00 hrs Weekend Work 5/19/03 5.50 hrs Safe & Sober 5/18/03 3.00 hrs Weekend Work 5/21/03 1.00 hrs Maint. Facility Meeting e 1_··'t~'%1¡¡*10_.1____~1:14ì. 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U> Q; ~ § æ o~~~~ ~ ~~g~~ ~ ~~~~~Ñ~~ææ~~~ § ~~rere~ ë oo~~ § ~ ~ ...-...-...-~- CJ) NNNNN 0 ~MC"')MMMMMMMMMM 0 ~~vvV W ~CDc.oID ~ City of St. Joseph Combined Financial Statement For the Period Ended April 30, 2003 Budget YTD Budget (To be collected) e Balance % Expended General Government Revenue - Percentage of aids 51,514.00 - (51,514.00) -100.00% :::}}~~t:::::::::~:::::~:I::::::~:It:~:~:~:~~~~i:¡:~:~t::~::::::::::~:::::::::::::::::::::::~:::~:::~::::~~::::::::::I::::::::::::~::::~:~:::::~::::~:::::::::~:::::::::~:~:::¡~~:~~:t:¡J:~tl::::::::~~::~:~1:::::¡~:~::;:~::~::::::~:{:::::::~~;:~~¡;~J:~:l:¡:i~:::~:r:~::~:~::::::¡:::¡:::~~¡~¡:::::I:::::::t:~~::t:::Í~i:;::~::;::ù;} Administrative Revenue Licenses & Permits 88,000.00 79,511.50 (8,488.50) Percentage of aids 247,820.90 342.16 (247,478.74) Charges for Services 16,350.00 11,440.50 (4,909.50) 352,170.90 91,294.16 (260,876.74) -74.08% :::::::::::~:~::::::::~::\:~~::::~::::::::::¡:~:~:j~~:J:i~;:J:~~:i:::::::::::::::::::~~~:::::::::::~:~:::::::::::::::::::::::::::::::::::f:~:::::::::::::::::::::::~:::1:~:Š::1:~::j~:¡:1::~::~::::::::~::[:~::\:~:~:~:::0::J~::::::::::::::j~j~;:i:t:~:¡:;~f:~:::~:~:::~::::::::::::::::~:::::ttr::I:::::):I)(¡:¡~:~:;~::: Police Administration Revenue Licenses & Permits 15,850.00 8,069.96 (7,780.04) Aids 28,000.00 614.93 (27,385.07) Percentage of aids 396,404.48 (396,404.48) Fines 80,100.00 13,977.84 (66,122.16) Miscellaneous - 2,145.77 2,145.77 520,354.48 24,808.50 (495,545.98) -95.23% ~~::jfm:::::~:~:~~::::::~:::mt:):t:~:~:¡:~:0~i~;:J:~~~~~:::::::::::::::::::::~::::::~:I::::~:::~:::::::~:~:::::::::::::~::~~::::::::~:::~:~~::::::::::::m:::~:~:t~j~~:~:t:¡:~::i::::I::I:¡::j:~::::¡:~:]::;:~:¡::~~:~:::::::~:~:t~¡:i:J:~::~:¡]~:Í:~~~::~:::::~j:~::~~)rt:~::~~~:::::::~~::~:{~:~::~j:;:i:t:j~;~m Public Works Revenue Aids 11,500.00 - (11,500.00) Percentage of aids 346,021.00 (346,021.00) Charges for Services 1,800.00 529.00 (1,271.00) e Miscellaneous - 77.75 77.75 359,321.00 606.75 (358,714.25) -99,83% :::::::::::t:::::\:/:)~:~\::~:::¡i:f~::j:~¡}:i:;:i:~::it\:~¡:¡~~:~j:::¡:i¡:~~¡:::::~:~::Ù::::}~¡t:::i::::¡:::~¡:::::¡:~:::::t::~::::[:1:J::1~i:8:~j:::¡:1::JI:~I:t~~:t:;:j:J~í:¡:f:J:::::~~:::::::::~:J:0::¡:~:~:[~¡:¡:j:~:~::::::::::~/:;::::::::::::::It:::::::::::::::::;::;:::~:;::;: Parks Revenue Charges for Services 16,000.00 2,760.00 (13,240.00) Percentage of aids 102,941.00 (102,941.00) 118,941.00 2,760,00 (116,181.00)-97.68% ::~:::~::~:::~::::::::::::::::~::::::I:~It:~~~:t::ï~0:];:~:[:~:~:::::::~:::::::~~:::::::::::::::::::::::::::~:::~::~:~::::::::::::~::::~::::::::::::m~::::::::II::::~::~:j~::~:~:r::¡:::;:~:[::::::::::::I~:~l:;~~:;:r::¡:]:[::~:::::::::~~:¡:::J:8::;:1:~:~~:;~:;:::J~:::~:.:~::::~}:{::r:~::::~::::::::::::::::::::::::::~::~:'::lj:ilr Park Board Revenue Percentage of aids 8,500.00 (8,500.00) Dedication Fees - 8,500.00 (8,500.00) -100.00% :::::::::::::'::;;:;:;:::::::::~::}t~i:~:~~:l:j:i:;:J:~i::~::~:::::::::::::::::I::~::~::::::::::::::~:~:~:~:~:::::::::::::::~:::::::::::I::::::~:::~::::::::::~~~I::::::;::::~:J:]¡:~::J:::::~:~::~:::::::]::::::I:::~::f:i:i:J:]~:::~:::::::::I:~:::::~::;:¡:~:J:¡:J:]::::~:;::::~~::::::::::::::::::::::m:::(::{:t~:::::::m=:t:;:j~:;*:: Miscellaneous Revenue Assessments 21,000.00 (21,000.00) Percentage of aids 42,300.00 (42,300.00) 63,300.00 (63,300.00) -100.00% :::::::~¡:¡:::¡:r¡::::¡:¡:::::~~:t:::~:f:t:~::j:~:t:i:;:i:ilii:;:::::~::::~:::::::::::~:::::::::::Ir::::::::::::::::::::::::::::::~:~:::::::::::~:::::::~::~::~:~::::::::¡:;:1:i:J::t:¡:[:ffi:::::t:t:J:~I:;:~:J:J:::~t:t:t:::::::):::::~~~:;:~:1::f:'::~:::t:::::::~:::t::':':::::::::::~:::::::::'::;:::::::::~:::::::;:;::::m:;:;;::: Economic Development Revenue e Aids 29,280.00 (29,280.00) Transfer In 25,000.00 25,000.00 54,280.00 25,000.00 (29,280.00) -53.94% Expenditures 54,280.00 30,948.50 23,331.50 57,02% City of St. Joseph Revenue Summary By Department For the Period Ended April 30, 2003 Budget Percent e Budget YTD Balance of Budget Current Ad Valorem Taxes 343,423.00 343,423.00 0.00% Local Government aid 789,884.00 789,884.00 0.00% Low Income Housing Aid 2,664.00 - 2,664.00 0.00% PERA Rate Increase Aid 1,541 .00 - 1,541.00 D.OO% Interest Earnings 40,000.00 1.896.56 38,103.44 4.74% Co-op Dividend-League MN Cities 10,000.00 - 10,000.00 0.00% (0) General AidslTaxes 1,187,512.00 1,896.56 1,185,615.44 0.16% State Sales Tax 100.00 90.40 9.60 90.40% Contractors License 100.00 12.00 88.00 12.00% Excavation Permit 3,600.00 200.00 3,400.00 5.56% Franchise Fee 11,000.00 1.022.32 9,977.68 9.29% Building Permits 60,000.00 78,071.78 (18,071.78) 130.12% Animal License 1,200.00 115,00 1,085.00 9.58% Rental Housing Registration 12,000.00 - 12,000.00 0.00% Grant payment (0.05) 0.05 0.00% State Grants and aids - 342.21 (342.21 ) 0.00% Land Use Deposit Fee - 8,350.00 (8,350.00) 0.00% Sale of Maps and Publications 600.00 265.50 334.50 44.25% Assessments and research 5,000.00 2,675,00 2,325.00 53.50% Special Hearing 2,000.00 150.00 1,850.00 7.50% Community Sign Rent 50.00 - 50.00 0.00% Fire Administration Reimb 5,500.00 - 5.500.00 0.00% Fire Hall Maintenance 3,200.00 3,200.00 0.00% (2) Administration 104,350.00 91,294.16 13,055.84 87.49% Beer 1,500.00 609.96 890.04 40.66% e Liquor 12,000.00 5,500.00 6,500.00 45.83% Outdoor Liquor Permit 200.00 - 200.00 0.00% Amusement 1,500.00 1,410.00 90.00 94.00% Cigarette License 650.00 550.00 100.00 84.62% Federal Grants - Other 614.93 (614.93) 0.00% Police Training Rejm 2,000.00 - 2,000.00 0.00% State aid -- Police Fund 26,000.00 - 26,000.00 0.00% County Fines 60,000.00 9,200.84 50,799.16 15.33% Policy Fines 20,000.00 4,752.00 15,248.00 23.76% Accident Report Fee 100.00 25.00 75.00 25.00% Contributions from Private Sou - 2,128.77 (2,128.77) 0.00% Reimbursement - 17.00 (17.00) 0.00% (3) Police Administration 123,950.00 24,808.50 99,141,50 20.01% State Aid, Municipal Funds 4,500.00 4,500.00 0.00% County Grants - Road Maintenan 7,000.00 - 7,000.00 0.00% Kennel Fees 700.00 209.00 491.00 29.86% Water Tower Antenna Lease 1,100.00 320.00 780.00 29.09% Contributions - Memorial Park - 77.75 (77.75) 0.00% (5) Public Works 13,300.00 606.75 12,693.25 4.56% Park Fees 5,000.00 2.760.00 2,240.00 55.20% Summer Recreation Charges 10,000.00 - 10,000.00 0.00% Summer Recreation 1,000.00 1,000.00 0.00% (6) Parks 16,000.00 2,760.00 13,240.00 17.25% Special Assessments 21,000.00 21,000.00, 0.00% (9) Miscellaneous 21,000.00 - 21,000.00 0.00% e Current Ad Valorem Taxes 29,280.00 - 29,280.00 0.00% Interest - 105.95 (105.95) (8) Economic Development 29,280.00 105.95 29,174.05 General Fund Totals 1,495,392.00 121,471.92 1,373,920.08 8.12% City of S1. Joseph Expenditure Summary by Department For the Period Ended April 30, 2003 Budget Percent Budget MTD YTD Balance of Budget e Council 32,124.00 1,081.46 7,565.14 24,558.86 23.55% Legislative Committees 7,375.00 788.81 945.32 6,429.68 12.82% Ordinance & Proceedings 1,500.00 133.21 183.16 1,316.84 12.21% Mayor 10,515.00 563.25 1 ,869.99 8,645.01 17.78% (1) General Government 51,514.00 2,566.73 10,563.61 40,950.39 20,51% Elections 7,300.00 - - 7,300,00 0.00% Salaries & Administrative 128,740.40 13,199.70 39,530.93 89,209.47 30.71% Accounting 52,950.00 5,592.18 15,713.16 37,236.84 29.68% Audit Serivce 9,200.00 - 5,600.00 3,600.00 60,87% Assessing 12,994.50 1,204.79 3,614.37 9,380.13 27.81% City Attorney 15,000.00 2,572.00 9,008.50 5,991.50 60.06% Planning and Zoning 31,000.00 1,292.72 4,597.52 26,402.48 14.83% Community Center 13,236.00 1,172.73 3,335.50 9,900,50 25.20% City Offices 23,000.00 2,454.45 7,671.11 15,328.89 33.35% Community Sign 2,000.00 87.62 494.22 1,505.78 24.71% Cable Access 8,200.00 841.44 1,749.68 6,450.32 21.34% Building Inpsection 45,500.00 6,418.47 33,577.91 11,922.09 73.80% Emergency Siren 3,050.00 686.89 699.45 2,350.55 22.93% (2) Adminstration 352,170.90 35,522.99 125,592.35 226,578.55 35.66% Crime Control 474,804.48 44,017.24 136,084.12 338,720.36 28.66% Police Training 5,000.00 271.00 2,573.14 2,426.86 51.46% Communication Services 7,450.00 646.60 1,897.05 5,552.95 25.46% e Automotive Services 33,100.00 (2,007.62) 2,224.35 30,875.65 6.72% (3) Police Administration 520,354.48 42,927.22 142,778.66 377,575.82 27.44% Signal Lights 500.00 (1,610.59) 149.15 350.85 29.83% Animal Control 1,100.00 35.74 67.74 1,032.26 6.16% Street Maintenance 192,907.00 14,701.32 37,337.61 155,569.39 19.36% Ice & Snow Removal 88,227.00 281.83 8,206.51 80,020.49 9.30% Engineering Fee 20,000.00 (40,277.57) 11,098.23 8,901.77 55.49% Street Lighting 31,450.00 3,647.16 6,126.49 25,323.51 19.48% Street Cleaning 13,337.00 3,753.09 4,130.53 9,206.47 30.97% Maint Shop 11,800.00 535.39 1,621.07 10,178.93 13.74% (5) Public Works 359,321.00 (18,933.63) 68,737.33 290,583.67 19.13% Participant Recreation 17,595.00 - - 17 ,595.00 0.00% Ball Park & Skaing 3,980.00 96.66 3,589.17 390.83 90.18% Park Areas 97,191.00 5,758.08 12,695.66 84,495.34 13.06% Shade Tree 175.00 - - 175.00 0,00% (6) Parks 118,941.00 5,854.74 16,284.83 102,656.17 13.69% Park Board Development 8,500.00 (228.89) 23.00 8,477.00 0.27% (7) Park Board 8,500.00 (228.89) 23.00 8,477.00 0.27% Community Service 3,800.00 - - 3,800.00 0.00% Other Financing Uses 500.00 - - 500.00 0.00% Fire Protection 59,000.00 18,045.41 36,090.82 22,909.18 61.17% (9) Miscellaneous 63,300.00 18,045.41 36,090.82 27,209.18 57.02% Economic Development 29,280.00 27,032.08 30,948.50 (1,668.50) 105,70% e (8) Economic Development 29,280.00 27,032.08 30,948.50 (1,668.50) 105.70% General Fund Totals 1,503,381.38 112,786.65 431,019.10 1,072,362.28 28,67% Distribution of Aids EDA (100%) Park 29,280 Board (1%) 8,500 General Parks Govt (4%) 51,514 Administrative (9%) (21%) 102,941 247,820 Police (33%) 396,404 e Note: Distribution of Aids includes Local Government Aid, Current Ad Valorem Taxes, Low Income Housing Aid, PERA rate increase aid, Interest Earnings and LMC Divident. Total Aids - $ 1,187,512. General Fund Expenditures Park Board General Gov (1%) (4%) Administrative 8,500 51,514 (23%) Parks 352,171 (8%) 118,941 Police (35%) 520,354.48 e Note: The General Fund budget excluding the EDA is $ 1,499,101 Budget vs. Year-to-Date - Revenues $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 G~ "IQ) A A A A ~. 12; '06}. OqC'e qóqc ~".t8 <11;f- ¿r. ~8C'eh CbI)Q e,,~/ ~8t,,~t.. "IQ'/J] . *0".t8 %"Q' ~I)& '0/c D. Go!? /Ve ~IJ. O{¡8 eVeh lIB Budget . YTD I ~ Budget vs. Year-to-Date - Expenditures $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 G~ "IQ) A Þq, Þ~ A ~~ ~CQ e,,~/ '0¡i) . OqC'e ~c~ 1'f8 <1".t ¿r. C'e~ ~O/J] . Go!? ~8t,,~ "IQ'/J] . %t¡y <11)& ~c D. I'lve ~IJ. 01;f-8 O{¡8 eVeh 0.0 ¡-Budget .YTD I . e CITY OF ST. JOSEPH DEVELOPER AGREEMENT THIS AGREEMENT, made and entered into this 5th day of June, 2003, by and between Thomas Lemmer, e hereinafter called "Developer", and the City of St. Joseph, Minnesota, a municipal corporation, hereinafter called the "City". WIT N E SSE T H: WHEREAS, the Developer is the owner of certain real property located within the City limits which is legally described as Lot 12 Block 1, Rennie Addition, according to the plat thereof on file with the Steams County, Minnesota Recorder (the "Property"); and WHEREAS, the Developer has submitted to the City for approval the plans and drawings listed on Exhibit A attached hereto ("Development Plan"), which describes the construction project and related facilities ("Project") the Developer proposes to construct on the Property; and WHEREAS, the City's Code of Ordinances allows the City to require a Development Agreement to provide for inspection and review during the construction ofthe Project; NOW, THEREFORE, in consideration ofthe mutual covenants expressed herein, IT IS HEREBY AGREED AS FOLLOWS: 1.0 REQUEST FOR AND CONDITIONS OF DEVELOPMENT PLAN APPRO V AL 1.1 Request for Development Plan Approval. The Developer has asked the City to grant final e approval of the Development Plan for the Project to be constructed on the Property. 1.2 Conditions of Development Plan approval. The City, after requisite notice and hearing, has e granted final approval of the Development Plan subject to the terms and conditions of this Agreement. 1.3 Scope of Agreement. This Agreement, and the terms and conditions hereof, apply only to the Project. This Agreement does not obligate Developer to construct the Project, but Developer must comply with the Agreement ifit goes forward with the Project. If Developer elects or is unable to go forward with the Project, or chooses not to rebuild the Project after a fire or casualty, it may propose to thè City a new project or development for the Property, subject to the regulations then in effect for development approvals, and the Agreement shall not apply in any manner to such new proposal. 2.0 RIGHT TO PROCEED The Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings, until all the following conditions have been satisfied: (1) this Agreement has been fully executed by both parties and filed with the City Administrator; (2) the escrO\v required in section 3.12 to secure performance of the Developer's landscaping and playground equipment obligations has been received by the City; (3) the City has issued a letter that all conditions have been satisfied and that the Developer may proceed, which letter will not be unreasonably withheld or delayed. 3.0 DEVELOPER CONSTRUCTED IMPROVEMENTS 3.1 DEVELOPMENT PLAN COMPLIANCE: All buildings and accessory structures shall be . sited and constructed on the Property as shown on the Final Site Conditions Plan A prepared by RHA Architects, dated Aprill, 2003 (referred to in Exhibit A), subject to the provisions of this agreement. Any deviations from the Final Site Conditions Plan A shall require prior approval by the City Planning Commission. 3.2 UNITS APPROVED: N/A 3.3 BUILDING CODE COMPLIANCE. All buildings and accessory structures shall be constructed in accordance with the Minnesota State Building Code as adopted and modified by the St. Joseph City Code. 3.4 SITE PREPARATION: The Developer shall comply with any erosion control method ordered by the City for the prevention of damage to adjacent property and the control of surface water runoff. As the development progresses, the City may impose additional erosion control requirements if in the opinion of the City Engineer such requirements are necessary. 3.5 BUILDING ELEVATION: The proposed building(s) will not exceed the building elevations shown on the Development Plan. 3.6 BUILDING EXTERIOR: N/A as the project consist of an open loading dock. e e INGRESS/EGRESS: Vehicular access to the Property shall be remain on 19th Avenue NE 3.7 and shall be expanded. 3.8 SIGNAGE: None. 3.9 LIGHTING: Security Lighting as indicated on Plan A 3.10 OFF STREET PARKING AND LOADING: The Developer shall provide at least eight (8) off street parking spaces that were a requirement of a development plan approved by the Planning Commission in 2000. The parking lot shall be constructed with a hard surface consisting of asphalt or a similar surface material approved by the City Engineer and must be stripped meeting the minimum parking stall requirement of9' x 22'.. 3.11 GRADING/DRAINAGE: The drainage around the new loading dock should be contained on site and directed west to the holding pond area. 3.12 LANDSCAPING/FENCING/SCREENING: N/ A 3.13 FIRE HYDRANT/FIRE LANE: As shown on the Development Plan. e 3.14 UTILITY PLAN: N/ A 3.15 ADDITIONAL IMPROVEM~NTS: 3.16 OUTDOOR STORAGE: Any and all outdoor storage must be screed from the public view as required by St. Joseph Code of Ordinances. The screening installed must also meet the regulations as stated in the General Provision of St. Joseph Code of Ordinances. 3.17 FIRE/SAFETY REQUIREMENTS: Project must be constructed to comply with City Code and statutory requirements. 3.18 REQUIREMENTS FOR BUILDING PERMIT: No building permit shall be issued for this Property until the Developer has signed and returned this Development Agreement, obtained any necessary easements and provided the City with a copy ofthe easement documents, and submitted any additional information as directed by the City Engineer. 3.19 REQUIREMENTS FOR CERTIFICATE OF OCCUPANCY: Per State and City building codes. 3.20 CONSTRUCTION SCHEDULE: The Developer shall apply for a building permit within one year ofthe execution of this agreement. Failure to apply within the one year period, shall render this agreement null and void. The improvements shall be substantially completed by e the first (1 st) anniversary of the date the building permit for the Proj ect has been issued to Developer, and no later than the second anniversary of the execution of this agreement, e subject to reasonable extension for delays due to force majuere causes and material supply shortages beyond the control of Developer (the "Completion Date"). 4.0 GENERAL TERMS AND CONDITIONS 4.1 Title. The Developer hereby warrants and represents to the City, that Developer's interest in the Development is fee owner. 4.2 Binding Effect on Parties and Successors. The terms and provisions ofthis Agreement shall be binding upon and accrue to the benefit ofthe heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Development and shall be deemed covenants running with the land. Reference herein to Developer, ifthere be more than one, shall mean each and all of them. This Agreement, at the option of the City, shall be placed on record so as to give notice hereof to subsequent purchasers and encumbrances of all or any part of the Property and/or Project and all recording fees shall be paid by the Developer. If the Property and Project are sold or conveyed to a third party, and the third party, in a writing satisfactory to the City, takes an assignment of, and agrees to assume the obligations ofthe Developer under, this Agreement, the prior owner/transferor will, from and after the effective date of the assignment and assumption, be released ITom any further obligations under this Agreement; provided however, that in no event will Summit Management, LLC be released from its obligations e under this Agreement prior to the City's issuance of a certificate of occupancy for the Project. 4.3 Notice. Any notices permitted or required to be given or made pursuant to this Agreement shall be delivered personally or mailed by United States mail to the addresses set forth in tIlls paragraph, by certified or registered mail. Such notices, demand or payment shall be deemed timely given or made when delivered personally or deposited in the Ulllted States mail in accordance with the above. Addresses of the parties hereto are as follows: If to the City at: City Clerk! Administrator City of St. Joseph, P.O. Box 668, St. Joseph, MN 56374 If to the Developer at: Lemmer Trucking Attn: Tom Lemmer 208 Fir Street East St. Joseph MN 56374 4.4 Incorporation of Documents by Reference. All of the Development Plan documents identified in attached Exhibit A are incorporated by reference in this Agreement. e e 4.5 License to Enter Land. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the Property to perfonn inspections deemed appropriate by the City during the development ofthe Property. 4.6 Certificate of Compliance. This Agreement shall remain in effect until such time as Developer shall have fully perfonned all of its duties and obligations under this Agreement. Upon the written request of the Developer and upon the adoption of a resolution by the City Council finding that the Developer has fully complied with all the tenns ofthis Agreement and finding that the Developer has completed perfonnance of all Developer's duties mandated by this Agreement, the City shall issue to the Developer on behalf of the City an appropriate certificate of compliance. The Certificate of Compliance shall be in recordable fonn and shall constitute prima facie evidence that the Developer has perfonned its duties and obligations under this Agreement. 4.7 Assignment. At any time before a Certificate of Compliance has been issued, this Agreement may not be assigned by Developer except upon obtaining the express written consent ofthe City. 4.8 Integration. This Agreement contains all ofthe understandings and agreements between the parties. This Agreement may not be amended, changed, or modified without the express, written consent ofthe parties hereto. e 4.9 Execution in Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. 4.10 Governed by Minnesota Law. This Agreement shall be interpreted under the laws of the State of Minnesota. 4.11 Representation. Rajkowski Hansmeier Ltd. represents the City with regard to this Agreement. Developer is hereby advised to seek, and has consulted, an independent legal advisor prior to execution of this Agreement. 4.12 Additional Tenns. The following additional tenns are being made a part of this Development Agreement to continue in force and effect as though they were dedications of the Development Plan, unless according to their tenns are intended to tenninate earlier: Not Applicable. 5.0 DEF AUL T AND REMEDIES 5.1 Default. Failure by the Developer to observe and perfonn any covenant, condition, or obligation contained in this Agreement shall be considered a default by the Developer under the Agreement. - - 5.2 Right to Cure. The City shall give the Developer written notice of any default under this e Agreement. The Developer shall have 10 days in which to cure the default (or in which to commence good faith efforts to cure if the default is one which cannot reasonably be cured in 10 days). 5.3 Remedies. If an event of default is not cured by the Developer within the applicable cure period, the City may do any, all or any combination of the following: (a) halt all further approvals regarding improvements or issuance of building pennits or occupancy pennits relating to the Development Property; (b) seek injunctive relief; (c) take any other action at law or in equity which may be available to the City. Effective as of the day and year first written above. CITY: ATTEST CITY OF ST. JOSEPH By By e Administrator Mayor DEVELOPER: By STATE OF MINNESOTA ) )ss COUNTY OF STEARNS ) On this _ day of , 2003, before me, a notary public within and for said County, personally appeared and , to me personally known, who, being each by me duly sworn did say that they are respectively the Mayor and the Administrator of the City of St. Joseph, Minnesota, the municipal corporation named in the foregoing instrument, that said instrument was signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said corporation. Notary Public . e STATE OF MINNESOTA ) )ss COUNTY OF STEARNS ) On this _day of , before me, a notary public within and for said County, personally appeared , the Developer named in the foregoing instrument, and that said instrument was signed on behalf of said company by authority of its Board ofGovemors and said President acknowledged said instrument to be the free act and deed of said corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: Thomas G. Jovanovich - 5284X Susan M. Dege - 0290385 Rajkowski Hansmeier Ltd. 11 Seventh Avenue North P.O. Box 1433 e St. Cloud, Minnesota 56302 Telephone: (320) 251-1055 - - EXHffiIT A e (Development Plan) . Site Conditions: Final Site Conditions, Plan A, RHA Architects of St. Cloud Minnesota, April 1, 2003 e - - ¡; ~--- , -, Ií·~-~·--------_u , i ~I 0"" ì' -Lm;Zr.......£õïIÕÎVÕ~u" NIA' 'ïor 'If"" ~ I-,g.,= m ,~g",,",_,, ~ ~ C\j' (;) ~ ~ I· _~_____________m___m_______ I . V ~::1 . 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