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HomeMy WebLinkAbout2005 [03] Mar 17 {Book 33} CITY OF ST. JOSEPH . www.cityofstjoseph.com St. Joseph City Council March 17, 2005 7:00 PM 1. Call to Order Administrdtor 2. Approve Agenda Judy Weyrens 3. Consent Agenda a. Bills Payable - Requested Action: Approve check numbers 035509 - 035565 MdYor b. Minutes - Requested Action: Approve the minutes for February 2005. Richdrd Cdrlbom c. Capital Equipment Request - Requested Action: Authorize the purchase of 2 lawn tractors: 1) 997 Z Tractor with 60'deck ($ 12,700); 2) 1545 Tractor ($ 6,750). Councilors The funds have been budgeted and included in the Capital Improvement Plan. d. Squad Car Lease - Requested Action: Authorize the Administrator to execute AI Rdssier the lease with Travel Management for replacement of the 2003 Squad Car at a Ross Rieke lease rate of $ 833. Renee Symanietz e. Application for Payment - Requested Action: Authorize the Mayor to execute application for payment #5, Northland Improvements and authorize payment to Ddle Wick Molitor Excavating in the amount of $ 6,234.89. f. Application for Payment - Requested Action: Authorize the Mayor to execute application for payment #3 for the 2002 Test Well Improvement and authorize payment to Traut Wells in the amount of $ 19,844.55 . 4. Public Comments to the Agenda 5. 7:05 PM - Sauk River Watershed, Water Management Plan, Julie Klocker 6. 7:20 PM - Ron Wasmond, Building Official Report a. Review Rates for Plumbing & Mechanical Permits 7. Director of Public Works Report a. 2004 Annual Water Report 8. Mayor Reports 9. Council Reports 10. Administrator Reports a. Field Street Study b. Zoning Amendments c. Gambling Ordinance Note: The City Council will be meeting at 6:00 PM in the Lower Level Conference room for a monthly Workshop on current activities. . 2..) College Avenue North, PO Box bb8 . Saint. Joseph, Minnesotd )b)74 Phone '2.0.,b'·72..01 fd x '2..0.,b,.0'42.. . ST. JOSE'H CITY COUNCIL MARCH 17, 2005 FOR THE OFFICIAL RECORD PLEASE SIGN YOUR NAME AND ADDRESS NAME ADDRESS 1. 2. 3. 4. 5. 6. 7. 8. . 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. . 21. CITY OF sT JOSEPH 03/14/053:03 PM Page 1 Bills Payable - Revised .k Nbr Search Name Comments Amount FUND DEPART OBJ 035509 AFSCME COUNCIL 65 dues-March $328.00 101 035510 COMMISSIONER OF REVENUE Reg payroll pp 5 $1,259.11 101 035511 EFTPS Reg pp 5 $855.32 101 035511 EFTPS Reg pp 5 $2,097.78 101 035511 EFTPS Reg pp 5 $2,862.36 101 035512 ING LIFE INS & ANNUITY COMPANY deferred comp pay $75.00 101 035513 LAW ENFORCEMENT LABOR SERVICES dues-March $222.00 101 035514 PERA retirement pay-Reg $3,881.70 101 035515 COMMISSIONER OF REVENUE W/H Council pp 3 $47.48 101 035516 EFTPS SS Council pp 3 $601.40 101 035516 EFTPS Council pp 3 $70.33 101 035516 EFTPS Med Council pp 3 $140.68101 035517 PERA retirement pay-Cou $288.00 101 035518 COMPLETE ELECTRONICS audience mics, cab $1,842.12108 00000 035519 RUDOLPH'S INC JD 5225 tractor $12,525.47 490 45202 580 035520 ACCLAIM BENEFITS administration $16.95 601 49440 137 035520 ACCLAIM BENEFITS administration $24.37 101 41430 137 035520 ACCLAIM BENEFITS administration $13.26 101 41530 137 035520 ACCLAIM BENEFITS administration $35.49 101 42120 137 035520 ACCLAIM BENEFITS administration $13.25 101 45202 137 035520 ACCLAIM BENEFITS administration $5.84 602 49490 137 035520 ACCLAIM BENEFITS administration $5.84 603 43230 137 035521 ACCLAIM BENEFITS-REIMB Flex child care exp $380.00 101 035521 ACCLAIM BENEFITS-REIMB Flex medical expen $56.88 101 035522 AMERICAN TRUCK ASSCESSORIES IN Tool box. light & an $485.28 490 43120 580 035522 AMERICAN TRUCK ASSCESSORIES IN Tool box, Mini light $485.29 101 43120 580 Ir AMERICAN TRUCK ASSCESSORIES IN Tool box, Light & A $485.29 602 49490 580 3 AUTO GLASS CENTER INC JD Loader windshi $59.40 101 43120 220 03 524 BROWNING-FERRIS INDUSTRIES 2/01/05 thru 2/28/0 $53.73 602 49490 384 035524 BROWNING-FERRIS INDUSTRIES 2/01/05 thru 2/28/2 $53.73 105 42220 384 035524 BROWNING-FERRIS INDUSTRIES 2/01 thru 2/28 fees $11,157.38603 43230 384 035524 BROWNING-FERRIS INDUSTRIES 2/01/05 thru 2/28/0 $242.87 101 45202 384 035525 CELLULAR 2000 cell phone $148.82101 42151 321 035525 CELLULAR 2000 cell phone $14.96 601 49440 321 035525 CELLULAR 2000 cell phone $14.96 602 49490 321 035525 CELLULAR 2000 cell phone $7.48 101 45202 321 035525 CELLULAR 2000 cell phone $7.48 101 43120 321 035525 CELLULAR 2000 cell phone $18.19101 41430 321 035526 CENTRAL HYDRAULICS custom hydralic ho $110.30101 43125 210 035527 CENTRAL MCGOWAN welder wire, lens $74.71 101 45201 210 035527 CENTRAL MCGOWAN Medical Oxygen $31.32 105 42270 210 035528 CITY OF ST. CLOUD sewer rental charg $12,082.13 602 49480 419 035529 COMPLETE ELECTRONICS 16 Channel Mic Mi $1,604.59 108 00000 035530 DRIVERS LICENSE GUIDE CO 200510 Checking $26.95 101 42120 433 035531 GRANITE ELECTRONICS video camera repai $71.10 101 42151 233 035532 H & L MESABIINC blades for units 88, $436.01 101 43125 210 035533 HAWKINS WATER TREATMENT GROUP Influent BOD $80.00 602 49480 312 035533 HAWKINS WATER TREATMENT GROUP Phosphorus $29.00 602 49480 312 035534 HEARTLAND SERVICES INC equipment repairs $224.60 101 42151 233 035535 INTOXIMETERS 1000 mouth pieces $221.52 101 42120 210 035536 JM GRAYSTONE OIL CO., INC UPS Charges $25.44 602 49480 210 035536 JM GRA YSTONE OIL CO., INC Feb gas $250.61 602 49480 210 035536 JM GRA YSTONE OIL CO., INC Feb gas $250.62 601 49440 210 035536 JM GRAYSTONE OIL CO., INC Feb gas $250.62 101 43120 210 035536 JM GRAYSTONE OIL CO., INC Feb gas $250.62 101 43125 210 035537 KEEPRS, INC/CY'S UNIFORMS Clothing Allow-B M $76.72 101 42120 171 035537 KEEPRS, INC/CY'S UNIFORMS Clothing Allow-J KI $174.95 101 42120 171 .7 KEEPRS, INC/CY'S UNIFORMS Clothing Allow-Pet $70.95 101 42120 171 38 LEE'S ACE HARDWARE mix oil, chains, spr $190.34 101 43120 210 035538 LEE'S ACE HARDWARE GFI & cover $22.51 601 49440 220 035538 LEE'S ACE HARDWARE washers, bolts, $138.46 602 49480 220 035538 LEE'S ACE HARDWARE Bulbs $53.65 105 42280 220 CITY OF ST JOSEPH 03/14/053:03 PM Page 2 Bills Payable - Revised Check · Nbr Search Name Comments Amount FUND DEPART OBJ 035538 LEE'S ACE HARDWARE Anchors, screws $1.22 105 42280 220 035538 LEE'S ACE HARDWARE Anchors, screws. b $26.60 101 41942 220 035538 LEE'S ACE HARDWARE mirrors $7.74 101 42120 200 035538 LEE'S ACE HARDWARE broom $12.93 601 49440 210 035538 LEE'S ACE HARDWARE mix oil, chains 5106.42 101 45202 210 035539 LEEF BROS monthly deaner $74.68 101 43120 171 035539 LEEF BROS monthly deaning $74.67 602 49490 171 035539 LEEF BROS monthly-deaning $74.67 601 49440 171 035539 LEEF BROS Police Dept floor m $46.46 101 41430 220 035539 LEEF BROS City Hall floor mats 598.40 101 41430 220 035540 L050, NATHAN 6 meetings $180.00 101 41950 103 035541 MEDTRONIC redi-pak electrodes 5156.80 105 42270 210 035542 MENARDS Gray Slatting 5212.95 101 45201 240 035542 MENARD5 storage bins $44.56 601 49440 200 035542 MENARDS cable ties, paint thi $68.05 101 43120 220 035543 MINNESOTA ELEVATOR, INC service-March $74.56 101 41942 220 035544 MINNESOTA TRAVEL MANAGEMENT Lease #5244 $775.04 101 42152 414 035544 MINNESOTA TRAVEL MANAGEMENT Lease #4448 $754.88101 42152 414 035544 MINNESOTA TRAVEL MANAGEMENT Lease #4783 $810.60 101 42152 414 035545 MN HIGHWAY SAFETY & RESEARCH Jansky, J Klein Sn $432.00 101 42140 331 035546 MUNICIPAL DEVELOPMENT CORP eda contract hours $2,052.94 150 46500 300 035547 MUNICIPAL EMERGENCY SERVICES fire equipment $1,062.65 105 42220 585 035547 MUNICiPAL EMERGENCY SERVICES Extrication Jump s $7,105.00 105 42220 585 035548 ONE CALL CONCEPTS, INC notification- 56.07 601 49440 319 035548 ONE CALL CONCEPTS, INC notification- 56.08 602 49490 319 035549 PITNEY BOWES Jan & Feb postage $8.33 101 42120 322 035549 PITNEY BOWES Jan & Feb postage 5387.73 601 49440 322 · 035549 PITNEY BOWES Jan & Feb postage $20.85 101 41430 322 035550 POST BOARD Meyer B-License 9 $90.00 101 42120 433 035550 POST BOARD Klein J-License 14 590.00 101 42120 433 035550 POST BOARD Janssen-License 1 590.00 101 42120 433 035550 POST BOARD Jansky-License 65 $90.00 101 42120 433 035550 POST BOARD Johnson M-Licens 590.00 101 42120 433 035551 POWERPLAN windshield for 544 I $1,298.79 101 43125 210 035552 RAJKOWSKI HANSMEIER L TD assessments 5551.50 101 41610 304 035552 RAJKOW5KI HANSMEIER L TO ordinances 5153.50 101 41610 304 035552 RAJKOWSKI HANSMEIER L TO Northland Security $22.00 101 41610 304 035552 RAJKOWSKI HANSMEIER L TO Cty Rd 121 511.00 101 41610 304 035552 RAJKOWSKI HANSMEIER L TO Hill Street 5236.50 101 41610 304 035552 RAJKOWSKI H.L\.NSME!ER L TO annexations 5594.00 101 41610 "'" 0V't 035552 RAJKOWSKI HANSMEIER L TO Union issues 5696.00 101 41610 304 035552 RAJKOWSKI HANSMEIER L TD Arbitration 5205.00 101 42120 304 035552 RAJKOWSKI HANSMEIER L TD WJE Assoc-Prefab 5480.00 101 42401 304 035552 RAJKOWSKI HANSMEIER L TO Arcon Developmen 5473.00 101 41610 304 035552 RAJKOWSKI HANSMEIER L TD Criminal maters $2,702.00 101 42120 304 035552 RAJKOWSKI HANSMEIER L TO Cloverdale $319.00 101 41610 304 035552 RAJKOWSKI HANSMEIER L TO Park deducations $31.00 101 41610 304 035553 RAKOTZ, ELMER reimbursement for $400.00 602 49450 220 035554 RANDY JOHNSEN SIGNS 2005 Chev, 2005 F 5116.66 101 43120 580 035554 RANDY JOHNSEN SIGNS 2005 Chev, 2005 F $116.67 602 49490 580 035554 RANDY JOHNSEN SIGNS 2005 Chev, 2005 F $116.67490 43120 580 035554 RANDY JOHNSEN SIGNS Freightliner letterin $75.00 101 43120 580 035554 RANDY JOHNSEN SIGNS Freightliner letterin 575.00 602 49490 580 035554 RANDY JOHNSEN SIGNS Replace numbers 525.00 101 43120 220 035555 RED'S AUTO ELECTRIC Batteries - repair u 5519.83 105 42220 220 035555 RED'S AUTO ELECTRIC 3 batteries 5223.39 101 43125 220 035556 RESOURCE TRAINING & SOLUTIONS April med insuranc $7,974.00 101 · 035557 SCHWAAB,INC R Carlbom signatur $35.73 101 41110 200 035558 SEH Prepare Federal Fu 5584.15 101 43131 303 035559 ST. CLOUD HOSPITAL Brille, S-Blood Test $30.00 105 42210 305 035560 STEARNS COUNTY RECORDER recording easemen $19.50 150 46500 303 035561 TDS METROCOM telephone $205.85 101 41430 321 CITY OF ST JOSEPH 03/14/053:03 PM Page 3 Bills Payable - Revised - lIneck Nbr Search Name Comments Amount FUND DEPART OBJ 035561 TDS METROCOM telephone $44.01 601 49440 321 035561 TDS METROCOM telephone $85.19 602 49490 321 035561 TDS METROCOM telephone $43.86 602 49472 321 035561 TDS METROCOM telephone $43.86 602 49473 321 035561 TDS METROCOM telephone $94.45 602 49470 321 035561 TDS METROCOM telephone $41.40 101 41941 321 835561 TDS METROCOM telephone $27.05 150 46500 321 J35561 TDS METROCOM telephone $86.35 105 42250 321 )35561 TDS METROCOM telephone $178.89 101 45201 321 )35561 TDS METROCOM telephone $276.29 101 42151 321 )35561 TDS METROCOM telephone $41.40 101 41946 321 )35561 TDS METROCOM telephone $41.41 602 49471 321 )35562 TRAUT WELLS Water samples-Sc $35.00 601 49420 312 )35562 TRAUT WELLS Water samples $35.00 601 49420 312 )35563 US CABLE internet servicers $50.55 101 41430 321 )35564 XCEL ENERGY St. Joe Rec $648.54 101 45125 530 )35565 ZIEGLER INC cutting edges $614.42 101 43125 210 $93,442.50 . - ~ DRAFT February 9, 2005 Page 1 of 2 · Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Wednesday, February 9, 2005 at 4:00 PM in the St. Joseph City Hall. Members Present: Mayor Richard Carlbom. Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz. Administrator Judy Weyrens. Others Present: EDA Consultant Cynthia Smith-Strack, Sean Teal, Brian Schoenberg, Kip Cameron. Gateway Commons: Carlbom stated that the purpose of the meeting was to meet the developers for the project known as Gateway Commons and review the proposed commercial development. Sean Teal introduced himself to the Council and stated that he and Brian Schoenberg and Kip Cameron have been working with the City for over two years to develop a commercial project adjacent to Interstate 94. The project includes high scale retail and food establishments. The project cannot move forward until Field Street is located, as the project will utilize the road for access to the development. Teal stated that he has been meeting with the adjoining property owners to determine if there is interest in developing a larger commercial district. The Council spent considerable time discussing the proposed development and the importance of determining the location for Field Street. Before the project can move forward the concept plan must be submitted to the appropriate Boards and Commissions. Wick made a motion to amend the agenda to include discussion on Council policy and procedure. The motion was seconded by Rieke and passed unanimously. · Council Policy and Procedure: The Council discussed the importance of recognizing that the City Council is a policy and procedure board that has power as a collective group of five. Items discussed included the following: ~ Council reports are intended to report committee activity to the Council as a whole. Items requiring action should be placed on the agenda so the public has an opportunity to provide input. ~ The City in the past has taken a stance that City Staff and Councilors do not create news stories, rather we respond to inquiries. ~ The City Council must make decisions based on the best interest of the City and it is not possible to please all the residents all the time. ~ While representing the City it is important to remember to carry forward the direction of the City Council. Their will be times when the Council action is contrary to the way an individual voted. However it is important to support the action of the Council. ~ As Mayor and Councilors it is common to receive phone calls and correspondence requesting a specific action. It is important to know when to forward those calls to the Administrator or appropriate Department Head. ~ City Staff will be responsible for knowing when to involve the Council in a project. Historically the Council has been aware of projects, but the project is not presented to the Council until it has completed the required approvals, such as Planning Commission. The exception to this practice is when a decision needs to be made before the project can move forward and this is typically done at the concept stage. The Council agreed to continue this practice and will rely on staff to know when to involve the Council. · DRAFT February 9, 2005 Page 2 of 2 In an effort to provide for continued discussion on an on-going basis, the Council agreed to meet monthly. . This meeting will be an opportunity to discuss current or pending projects or items of mutual concern. Adjourn: Rassier made a motion to adjourn at 5:50 PM; seconded by Wick and passed unanimously. Judy Weyrens Adm in istrator . . I Attachment: ~~~. or No I . REQUEST FOR COUNCIL ACTION DATE: March 11,2005 Parks Dick Taufen ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Purchase 997-2 Track Mower with 60' Deck and Bagger PREVIOUS ACTION 2005 Capital Improvement RECOMMENDED BOARD ACTION . Approval for payment FISCAL IMP ACT 997 NO TRADE $12,994.25+tax MIES EQUIPMENT 997 NO TRADE $12,700.00+tax EVERGREEN EQUIPMENT COMMENTS/RECO.MMEì-..¡vATIONS The City has never owned a unit like this. Last summer, we tried out 3 or 4 units similar to this and we feel that this is the one that we liked the best. Irecommend going with the John Deer from Evergreen Equipment purchasing off of the state contract. . · I Attachment: ~¡¡¡,$ or No I REQUEST FOR COUNCIL ACTION DATE: March 11,2005 Parks & Street Dick Taufen ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Purchase 1545 Tractor and 60' Mower Deck PREVIOUS ACTION 2005 Capital Improvement RECOMMENDED BOARD ACTION · Approval for payment FISCAL IMPACT 1545 WITH TRADE $6,350+$400 (for 72"Deck)+tax MIES EQUIPMENT 1545 WITH TRADE $7,900+$400 (for 72"Deck)+tax EVERGREEN EQUIPMENT COMMENTS/RECOMMENDATIONS The Dealer is willing to switch the Gab off of the old unit to the new unit. This unit is used for grass cutting in the summer as well as street sweeping, sidewalks, skating rinks, etc in the winter. I recommend going with the John Deer from Mies Equipment purchasing off of the state contract. · . I Attachment: Y es o~ I REQUEST FOR COUNCIL ACTION DATE: March 9, 2005 Police Department ORIGINATING DEPARTMENT PROVAL AGENDA ITEM: Replace patrol car. PREVIOUS ACTION: Replace patrol cars every 3 years or 90,000 riles . RECOMMENDED BOARD ACTION: Recommendation would be to replace patrol car with another vehicle from Travel Management lease vehicle. FISCAL IMP ACT: Cost will be approx. $833.00 per mo. This includes all gas, and repairs. COMMENTS/RECOMMENDATIONS: We have had good luck with this program. Crunching the numbers it seems that leasing would still be the way to go over owning. . · I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION DATE: March 10, 2005 Engineering Joseph R. Bettendorf, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2004 Northland Plat 8, Application for Payment No.5 PREVIOUS ACTION None. · RECOMMENDED COUNCIL ACTION Approve for payment. FISCAL IMPACT $6,234.89 COMMENTS/RECOMMENDATIONS None. X:\S\stjoe\common\D39 Req Council ActÍon\0403 pmt 5 031 005.doc · {} ~ . ./~&. - ~ SEH . March 9, 2005 RE: St. Joseph, Minnesota 2004 Northland Plat 8 SEH No. A-STJOE 0403 14 Honorable Mayor and City Council c/o Judy Weyrens 25 College Avenue North PO Box 668 Saint Joseph, MNn 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.5 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Molitor Excavating . SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, ~(~ Tyson Hajicek, PE Project Engineer Jmw Enclosures c: Tracy Ekola, SEH x :\S\5,p,\{)'\()300\spe<:s\apl-O.doc . Short Elliott Hend"ickson Inc., 1200 25th Avenue South. P.O. 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Q Z I- :E lI:o C Z C I- 0 W W W « tcc« !:: w : :E ~ U Wwcc ~ ~~ - :E 0 ::::¡ -'zl- « z« :E 0 II: ~ O:>zO I- «I- ID 0 ~ ~ II:> 0 J:O ::> w ~ « c...oo I- 01- en CC « · I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION DATE: March 10. 2005 Engineering Joseph R. Bettendorf, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2004 Test Well Application for Payment No.2 PREVIOUS ACTION None. · RECOMMENDED COUNCIL ACTION Approve for payment. FISCAL IMPACT $19,844.55 COMMENTS/RECOMMENDATIONS None. X:\Slstjoe\common\D39 Req Council Action\0302.04 pmt 2 030305.doc · A, ~ .' ~.~;~, SEH . March 3,2005 RE: St. Joseph, Minnesota 2004 Test Well SEH No. A-STJOE 0302.04 14 Honorable Mayor and City Council c/o Ms. Judy Weyrens City Administrator City of St. Joseph P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the City Council: Enclosed please find Application for Payment No.2 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all . copies and distribute as follows: Traut Wells SEH City of St. Joseph If you have any questions, please feel free to call us. ~I# Tyson HaJIceR, PE Project Engineer JillW Enclosures c: Joe Bettendorf, SEH (w/enclosures) x :\SlsljceI030204ISpe<:\APL-O.doc . Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer ¡ www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax .~~j OO"tJ > ..... ..... ..... ..... ..... mr 0::E:IJ "tJ .¡:,.. W I\:) ..... 0 <D 0) --. m 01 .¡:,.. W I\:) ..... 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DJ 0 0 < ""'" 'V .......-- ~c: < HI CD 00 (\) - (\) m vi r r 0 ø 0 ..... {J) {J) {J) Z . ~ {J) '" {J) '" II.) {J) N-I co _00 :-J _......co .CO."'" W -. JJ 0 .¡::.....CO.¡::.."'" "'" C -.....» . ~WCX> -...J01 en en ~:::: O~ . '" ° I\) W (,.) C "'I\) en-lz U'lÌ\:>eo 0,0-. (n b 00 mOm U'loow 000 c c ~~ IJJJJ . I Attachment: Yes orNo I REQUEST FOR COUNCIL ACTION Sank River Watershed District DATE: March 17, 2005 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Sauk River Watershed District PREVIOUS ACTION . RECOMMENDED COUNCIL ACTION Authorize execution of Resolution 2005-09 supporting the Lower Sauk Region, Basic Water Management Project. FISCAL IMP ACT COMMENTSIRECOMMENDATIONS . CITY OF ST. JOSEPH, STEARNS COUNTY, MINNESOTA RESOLUTION # 2005-09 . Proceedings before the City Council of the City of St. Joseph, Minnesota, March 17,2005. Council Member moved to adopt the following Resolution. Whereas, a group of municipalities, Steams County and the Steams Soil and Water Conservation District have worked with the Sauk River Watershed District to develop a petition for a basic water management project (attached) to benefit the Lower Sauk Region; and \Vhereas, the Council believes that such a project would be of benefit to the region and to the City, Now, therefore, be it resolved by the City of St. Joseph that the Mayor and Clerk are authorized to execute the attached petition and present it to the Sauk River Watershed for action according to law. Seconded by Council Member . After discussion and upon a vote the resolution was adopted/rejected by the following vote: Ayes: . Nays: Abstain: Dated: March 17, 2005 City of St. Joseph By Judy Weyrens, Administrator . . STATE OF MINNESOTA SAUK RIVER WATERSHED DISTRICT In Re: The Lower Sauk Region, Basic , Project Petition , , , , Water Management Project , For their petition to the Board of Managers ofthe Sauk River Watershed District, Petitioners state and allege the following: 1. Petitioners are the Cities of Cold Spring, Rockville, S1. Cloud, S1. Joseph and Waite Park, Steams County and the Steams Soil and Water Conservation District. 2. Petitioners are each political subdivisions or divisions ofthe State or Minnesota or Steams County. 3. Each of the Petitioners has an interest in the basic water management function of the Sauk River Watershed District and relies, in varying degrees, on the water resources of the District as source water, water conveyance and/or natural amenity for its community. . 4. Each of the Petitioners recognizes the need to manage water quality and quantity within the Sauk River watershed, including management of storm water discharges, the effects of land use changes, development and other alterations to the environment on water quality and quantity management, and the management of natural and open space areas, including floodplains, in order to balance future economic and social growth with the water and other natural resources found within the watershed. 5. Each of the Petitioners seeks to work cooperatively in order to coordinate water management activities within Lower Sauk River Region (the "Region"). 6. The Region contains minor watersheds 16008 through 16013, 16057, 16058, and 16076. This region is identified by the established Grand/Pearl, Cold Spring, and Mini-Metro water management districts 7. The Region experiences intensive development pressure and the lower stretch of the Sauk River is listed as an impaired water by the Minnesota Pollution Control Agency and Federal Environmental Protection Agency. 8. No extensive study of the lower stretch of the Sauk River has been conducted to assess the extent of impairment or to identify attainable conditions for that stretch of the river. . 1 9. In order to coordinate efforts to attain established water quality and use classifications for the Sauk River and in order to better understand the relationship between the river . ecology and activities within the Region, Petitioners request that the Board of Managers of the Sauk River Watershed District establish a Basic Water Management Project and act as coordinating entity for the project to accomplish the following: a. Complete a diagnostic study of the lower reaches ofthe Sauk River, in order to gain information upon which to build future water resource management strategies within the lower Sauk region. b. Implement a long-term monitoring program on the lower reaches of the Sauk River, in order to augment the diagnostic study, provide statistically relevant trend data, and monitor the impacts of future development and management strategies. c. Complete a land and water resource inventory and analysis within the Region, in order to enable targeted future water resource management strategies. d. Implement, in coordination with Petitioners, projects and programs to improve water and land resource management, reduce adverse impacts on lower stretches of the Sauk River and other waters within the Region, and improve application and implementation of Best Management Practices throughout the Region, in order to improve and protect regional \vater . resources. 10. Petitioners believe that establishing a Basic Water Management Project to accomplish the foregoing is necessary to facilitate future actions within the lower Sauk region for the benefit of the public and the land and water resources of the region. 11. Petitioners further believe that the Project will: a. Establish mechanism for funding projects, programs and activities of common regional benefit to the lower Sauk communities. b. Establish and implement management priorities. c. Provide economy of scale and eliminate duplication of effort in developing management programs. d. Coordinate and integrate water resource management practices and activities. e. Prioritize and coordinate future water resource management projects. . 2 · 12. The actions petitioned as part of this project are consistent with Minnesota Statutes Chapter 103D the Watershed District's Watershed Management Plan and the Steams County Water Plan. 13. Petitioners understand that the cost of the project, including the preliminary costs of project establishment, will be paid according to Statutes Chapter 103D and Petitioners agree to be bound by the provisions ofthe statute. 14. Petitioners request that the Watershed District follow the procedures of Statutes Section I03D.I05in establishing the Project. 15. The signature of each Petitioner is supported by duly adopted resolution of the Petitioner's governing body, a copy of which is attached to this petition. 16. This petition may be executed in parts, all parts together to be considered a complete petition. Dated City of Cold Spring · By Its Mayor Attest: (Resolution # ) By Its Clerk! Administrator Dated City of Rockville By Its Mayor Attest: (Resolution # ) By · Its Clerk! Administrator 3 Dated City of St. Cloud . By Its Mayor Attest: (Resolution # ) By Its Clerk! Administrator Dated City of St. Joseph By Its Mayor Attest: (Resolution # ) . By Its Clerk! 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C:cV> ~ov>:8~o1::5 o CO U \.I- ..µ U U O..µ aJ .- U 1-:P ..c: ..µ:p ro 1- ro E ..µ aJOV> v>UV> v>1- ro > \.I- 0 :.=.aJ o"'C V> 0 aJ.~ aJ c:..c 5' c: aJ :::J..a >"'C .-"'C CJ) CO 1- CJ)"µ U ro ë5 1- ..c: aJ CO ..µ c.. ro,^ = > 0 U aJ.- V> .~ - .~ 0 0 « C:"'C I.l.J ro"'C ~ 0 U.~ U . . . · I Attachment: Yes or No I · REQUEST FOR COUNCIL ACTION Building Official Report - Plumbing & Mechanical Permits DATE: March 17, 2005 Administrator ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Building Official Report PREVIOUS ACTION See attached memo RECOMMENDED COUNCIL ACTION · Adopt the fee schedule as presented by Inspectron FISCAL IMPACT COMMENTSIRECOMMENDATIONS · Inspectron, Inc . Memo To: Mayor and City Council From: Ron Wasmund, Building Official cc: JudyWeyrens, City Administrator Date: 3-14-05 Re: Plumbing and Mechanical Fee Schedules Fees for city services are established by resolution adopted by City Council. The current plumbing and mechanical permit fees were adopted at the recommendation of the former Building Official. Under the current schedule plumbing permit fees are calculated based upon the number of fixtures or devices being installed or relocated, for each lawn sprinkler system, water conditioner installations, etc. Mechanical permit fees are calculated based upon the input BTU of the heat plant, the number of gas supply openings, the CFM of the ventilation system for each of the general ventilations, kitchen . ventilation and noxious or fiammable vapors ventilation. Both have minimum fees of $30.00, which provides two for inspections. The method of calculation for these permit fees is not difficult if the person doing the calculation is familiar with all of the terms and equipment. For homeowners and staff who are not familiar the terminology it causes confusion and mistakes in the calculation. Some contractors have had questions about what to include and how to calculate the fee. I am proposing that the fee calculation be simplified by establishing a flat fee for residential projects and a percentage of contract valuation with a minimum for all non-residential projects. A copy of the proposed fee schedule is attached. We have studied the fees collected for plumbing and mechanical permits during the first three quarters of 2004. We also reviewed and compared fees for plumbing and mechanical permits issued by Allspec, the former Building Official. The results are interesting. Fees for mechanical permits issued by Allspec averaged 20% higher than permits we issued. Correspondingly plumbing permit fees averaged 5% higher. I believe this to be based upon the fact that Allspec calculated the fees not the contractor or City staff and Allspec had a strong familiarity with the fee schedule. While calculating the average plumbing permit fee, we found a range from the high of $168.00 to a low of $32.00. The mechanical fees ranged from a high of $115.00 to a low of $36.00. The average plumbing fee collected by Inspectron Incorporated was $106.19 compared to $112.32 by Allspec. The average mechanical fee collected by Inspectron Incorporated was $69.08 compared to $86.25 by Allspec. . . Page 1 All residential fees studied were for single family dwelling units with similar equipment and fixtures. . There is no explanation for the range in plumbing and mechanical permit fees that were collected in 2004. They should have been more consistent based on the housing styles being constructed. I can only assume that some contractors were reporting more equipment. I am proposing a fixed fee of $95.00 for each new residential plumbing and mechanical permit. A repair, replacement or alteration permit for plumbing and mechanical is proposed at $50.00 each. It would not matter what the cost of the project or the amount of equipment being installed. The proposed fixed fee of $95.00 for residential plumbing permit is $11.00 (11 %) less than the current average fee. It is $73.00 less than the highest permit fee collected and $63.00 more than the lowest fee collected. The proposed fixed fee of $95.00 for residential mechanical permits is $26.00 (38%) more than the current average. It is $20.00 less than the highest mechanical fee collected and $59.00 more than the lowest fee collected. Non-residential plumbing and mechanical fees would both be based upon the same fee schedule. The schedule is based upon 1.5%, 1 % or 0.5% of the contract price for the work to be performed with a minimum fee in each group of values. The higher the cost of the project the lower the percentage of that amount. From-$O - $5,000.00, the fee would be 1.5% or $50.00 whichever is greater. From $5,001.00 to $50,000.00, the fee would be 1% or $75.00 whichever is greater and over $50,000.00, the fee would be the greater of 0.5% or $500.00. The proposed fees will simplify the fee calculation process and provide a uniform fee collection with a slight increase in total fees generated. . Comparatively I believe the proposed fees are reasonable and in-line with other jurisdictions. I recommend acceptance of the proposed fees. I am happy to answer any question before the council meeting. . . Page 2 St Joseph Plumbing and Mechanical Fee Schedule . Plumbinç Permit Residential Alteration $50.00 Residential Water Conditioner $35.00 Residential New $95.00 Commercial Percentage Attached Fee Schedule B Mechanical Permit Residential Alteration $50.00 Residential Fireplace $45.00 Residential New $95.00 Commercial Percentage Attached Fee Schedule B Fire Suppression& Alarm Systems Valuation Based Fee Schedule Inspections Outside Normal Business Hours $60.00 per hourI 1 hour minimum Inspections for which no fee is specifically indicated . $30.00 per inspection State Surcharç e State surcharge, the greater of .0005 x valuation or $0.50 Fixed fee permit surcharge is $0.50 . Fee Schedule B Non Residential Plumbin and Mechanical Fee Schedule . Valuation Permit Fee Surcharge Total Fee ($0 to $5000 $50.00 + Surchg or 1.5%) $100.00 $50.00 $0.50 $50.50 $200.00 $50.00 $0.50 $50.50 $300.00 $50.00 $0.50 $50.50 $400.00 $50.00 $0.50 $50.50 $500.00 $50.00 $0.50 $50.50 $600.00 $50.00 $0.50 $50.50 $700.00 $50.00 $0.50 $50.50 $800.00 $50.00 $0.50 $50.50 $900.00 $50.00 $0.50 $50.50 $1,000.00 $50.00 $0.50 $50.50 $1,100.00 $50.00 $0.50 $50.50 $1,200.00 $50.00 $0.50 $50.50 $1,300.00 $50.00 $0.50 $50.50 $1,400.00 $50.00 $0.50 $50.50 $1,500.00 $50.00 $0.50 $50.50 $1,600.00 $50.00 $0.50 $50.50 $1,700.00 $50.00 $0.50 $50.50 $1,800.00 $50.00 $0.50 $50.50 $1,900.00 $50.00 $0.50 $50.50 $2,000.00 $50.00 $0.50 $50.50 $2,100.00 $50.00 $0.50 $50.50 $2,200.00 $50.00 $0.50 $50.50 $2,300.00 $50.00 $0.50 $50.50 $2,400.00 $50.00 $0.50 $50.50 . $2,500.00 $50.00 $0.50 $50.50 $2,600.00 $50.00 $0.50 $50.50 $2,700.00 $50.00 $0.50 $50.50 $2,800.00 $50.00 $0.50 $50.50 $2,900.00 $50.00 $0.50 $50.50 $3,000.00 $50.00 $0.50 $50.50 $3,100.00 $50.00 $0.50 $50.50 $3,200.00 $50.00 $0.50 $50.50 $3,300.00 $50.00 $0.50 $50.50 $3,400.00 $51.00 $1.70 $52.70 $3,500.00 $52.50 $1.75 $54.25 $3,600.00 $54.00 $1.80 $55.80 $3,700.00 $55.50 $1.85 $57.35 $3,800.00 $57.00 $1.90 $58.90 $3,900.00 $58.50 $1.95 $60.45 $4,000.00 $60.00 $2.00 $62.00 $4,100.00 $61.50 $2.05 $63.55 $4,200.00 $63.00 $2.10 $65.10 $4,300.00 $64.50 $2.15 $66.65 $4,400.00 $66.00 $2.20 $68.20 $4,500.00 $67.50 $2.25 $69.75 $4,600.00 $69.00 $2.30 $71.30 $4,700.00 $70.50 $2.35 $72.85 . 1 Fee Schedule B Non Residential Plumbin and Mechanical Fee Schedule Valuation Permit Fee Surcharge Total Fee · $4,800.00 $72.00 $2.40 $74.40 $4,900.00 $73.50 $2.45 $75.95 $5,000.00 $75.00 $2.50 $77.50 ($5001 - $50,000 $75.00 or 1%) $5,001.00 $75.00 $0.50 $75.50 $5,100.00 $75.00 $0.50 $75.50 $5,200.00 $75.00 $0.50 $75.50 $5,300.00 $75.00 $0.50 $75.50 $5,400.00 $75.00 $0.50 $75.50 $5,500.00 $75.00 $0.50 $75.50 $5,600.00 $75.00 $0.50 $75.50 $5,700.00 $75.00 $0.50 $75.50 $5,800.00 $75.00 $0.50 $75.50 $5,900.00 $75.00 $0.50 $75.50 $6,000.00 $75.00 $0.50 $75.50 $6,100.00 $75.00 $0.50 $75.50 $6,200.00 $75.00 $0.50 $75.50 $6,300.00 $75.00 $0.50 $75.50 $6,400.00 $75.00 $0.50 $75.50 $6,500.00 $75.00 $0.50 $75.50 $6,600.00 $75.00 $0.50 $75.50 $6,700.00 $75.00 $0.50 $75.50 $6,800.00 $75.00 $0.50 $75.50 $6,900.00 $75.00 $0.50 $75.50 $7,000.00 $75.00 $0.50 $75.50 $7.100.00 $75.00 $0.50 $75.50 · $7,200.00 $75.00 $0.50 $75.50 $7,300.00 $75.00 $0.50 $75.50 $7,400.00 $75.00 $0.50 $75.50 $7,500.00 $75.00 $3.75 $78.75 $7,600.00 $76.00 $3.80 $79.80 $7,700.00 $77 .00 $3.85 $80.85 $7,800.00 $78.00 $3.90 $81.90 $7,900.00 $79.00 $3.95 $82.95 $8,000.00 $80.00 $4.00 $84.00 $8,100.00 $81 .00 $4.05 $85.05 $8,200.00 $82.00 $4.10 $86.10 $8,300.00 $83.00 $4.15 $87.15 $8,400.00 $84.00 $4.20 $88.20 $8,500.00 $85.00 $4.25 $89.25 $8,600.00 $86.00 $4.30 $90.30 $8,700.00 $87.00 $4.35 $91.35 $8,800.00 $88.00 $4.40 $92.40 $8,900.00 $89.00 $4.45 $93.45 $9,000.00 $90.00 $4.50 $94.50 $9,100.00 $91.00 $4.55 $95.55 $9,200.00 $92.00 $4.60 $96.60 $9,300.00 $93.00 $4.65 $97.65 $9,400.00 $94.00 $4.70 $98.70 $9,500.00 $95.00 $4.75 $99.75 · 2 Fee Schedule B Non Residential Plumbin and Mechanical Fee Schedule . Valuation Permit Fee Surcharge Total Fee $9,600.00 $96.00 $4.80 $100.80 $9,700.00 $97.00 $4.85 $101.85 $9,800.00 $98.00 $4.90 $102.90 $9,900.00 $99.00 $4.95 $103.95 $10,000.00 $100.00 $5.00 $105.00 $10,100.00 $101.00 $5.05 $106.05 $10,200.00 $102.00 $5.10 $107.10 $10,300.00 $103.00 $5.15 $108.15 $10,400.00 $104.00 $5.20 $109.20 $10,500.00 $105.00 $5.25 $110.25 $10,600.00 $106.00 $5.30 $111.30 $10,700.00 $107.00 $5.35 $112.35 $10,800.00 $108.00 $5.40 $113.40 $10,900.00 $109.00 $5.45 $114.45 $11,000.00 $110.00 $5.50 $115.50 $11,100.00 $111.00 $5.55 $116.55 $11,200.00 $112.00 $5.60 $117.60 $11,300.00 $113.00 $5.65 $118.65 $11,400.00 $114.00 $5.70 $119.70 $11,500.00 $115.00 $5.75 $120.75 $11,600.00 $116.00 $5.80 $121.80 $11,700.00 $117.00 $5.85 $122.85 $11,800.00 $118.00 $5.90 $123.90 $11,900.00 $119.00 $5.95 $124.95 $12,000.00 $120.00 $6.00 $126.00 $12,100.00 $121.00 $6.05 $127.05 . $12,200.00 $122.00 $6.10 $128.10 $12,300.00 $123.00 $6.15 $129.15 $12,400.00 $124.00 $6.20 $130.20 $12,500.00 $125.00 $6.25 $131.25 $12,600.00 $126.00 $6.30 $132.30 $12,700.00 $127.00 $6.35 $133.35 $12,800.00 $128.00 $6.40 $134.40 $12,900.00 $129.00 $6.45 $135.45 $13,000.00 $130.00 $6.50 $136.50 $13,100.00 $131.00 $6.55 $137.55 $13,200.00 $132.00 $6.60 $138.60 $13,300.00 $133.00 $6.65 $139.65 $13,400.00 $134.00 $6.70 $140.70 $13,500.00 $135.00 $6.75 $141.75 $13,600.00 $136.00 $6.80 $142.80 $13,700.00 $137.00 $6.85 $143.85 $13,800.00 $138.00 $6.90 $144.90 $13,900.00 $139.00 $6.95 $145.95 $14,000.00 $140.00 $7.00 $147.00 $14,100.00 $141.00 $7.05 $148.05 $14,200.00 $142.00 $7.10 $149.10 $14,300.00 $143.00 $7.15 $150.15 $14,400.00 $144.00 $7.20 $151.20 $14,500.00 $145.00 $7.25 $152.25 Valuation Permit Fee Surcharge Total Fee . $14,600.00 $146.00 $7.30 $153.30 3 Fee Schedule B Non Residential Plumbing and Mechanical Fee Schedule $14,700.00 $147.00 $7.35 $154.35 $14,800.00 $148.00 $7.40 $155.40 . $14,900.00 $149.00 $7.45 $156.45 $15,000.00 $150.00 $7.50 $157.50 $15,100.00 $151.00 $7.55 $158.55 $15,200.00 $152.00 $7.60 $159.60 $15,300.00 $153.00 $7.65 $160.65 $15,400.00 $154.00 $7.70 $161.70 $15,500.00 $155.00 $7.75 $162.75 $15,600.00 $156.00 $7.80 $163.80 $15,700.00 $157.00 $7.85 $164.85 $15,800.00 $158.00 $7.90 $165.90 $15,900.00 $159.00 $7.95 $166.95 $16,000.00 $160.00 $8.00 $168.00 $16,100.00 $161.00 $8.05 $169.05 $16,200.00 $162.00 $8.10 $170.10 $16,300.00 $163.00 $8.15 $171.15 $16,400.00 $164.00 $8.20 $172.20 $16,500.00 $165.00 $8.25 $173.25 $16,600.00 $166.00 $8.30 $174.30 $16,700.00 $167.00 $8.35 $175.35 $16,800.00 $168.00 $8.40 $176.40 $16,900.00 $169.00 $8.45 $177.45 $17,000.00 $170.00 $8.50 $178.50 $17,100.00 $171.00 $8.55 $179.55 $17,200.00 $172.00 $8.60 $180.60 $17,300.00 $173.00 $8.65 $181.65 $17,400.00 $174.00 $8.70 $182.70 $17,500.00 $175.00 $8.75 $183.75 . $17,600.00 $176.00 $8.80 $184.80 $17,700.00 $177.00 $8.85 $185.85 $17,800.00 $178.00 $8.90 $186.90 $17,900.00 $179.00 $8.95 $187.95 $18,000.00 $180.00 $9.00 $189.00 $18,100.00 $181.00 $9.05 $190.05 $18,200.00 $182.00 $9.10 $191.10 $18,300.00 $183.00 $9.15 $192.15 $18,400.00 $184.00 $9.20 $193.20 $18,500.00 $185.00 $9.25 $194.25 $18,600.00 $186.00 $9.30 $195.30 $18,700.00 $187.00 $9.35 $196.35 $18,800.00 $188.00 $9.40 $197.40 $18,900.00 $189.00 $9.45 $198.45 $19,000.00 $190.00 $9.50 $199.50 $19,100.00 $191.00 $9.55 $200.55 $19,200.00 $192.00 $9.60 $201.60 $19,300.00 $193.00 $9.65 $202.65 $19,400.00 $194.00 $9.70 $203.70 $19,500.00 $195.00 $9.75 $204.75 Valuation Permit Fee Surcharge Total Fee $19,600.00 $196.00 $9.80 $205.80 $19,700.00 $197.00 $9.85 $206.85 $19,800.00 $198.00 $9.90 $207.90 $19,900.00 $199.00 $9.95 $208.95 $20,000.00 $200.00 $10.00 $210.00 . 4 Fee Schedule B Non Residential Plumbing and Mechanical Fee Schedule $20,500.00 $205.00 $10.25 $215.25 · $21,000.00 $210.00 $10.50 $220.50 $21,500.00 $215.00 $10.75 $225.75 $22,000.00 $220.00 $11.00 $231.00 $22,500.00 $225.00 $11 .25 $236.25 $23,000.00 $230.00 $11 .50 $241.50 $23,500.00 $235.00 $11.75 $246.75 $24,000.00 $240.00 $12.00 $252.00 $24,500.00 $245.00 $12.25 $257.25 $25,000.00 $250.00 $12.50 $262.50 $25,500.00 $255.00 $12.75 $267.75 $26,000.00 $260.00 $13.00 $273.00 $26,500.00 $265.00 $13.25 $278.25 $27,000.00 $270.00 $13.50 $283.50 $27,500.00 $275.00 $13.75 $288.75 $28,000.00 $280.00 $14.00 $294.00 $28,500.00 $285.00 $14.25 $299.25 $29,000.00 $290.00 $14.50 $304.50 $29,500.00 $295.00 $14.75 $309.75 $30,000.00 $300.00 $15.00 $315.00 $30,500.00 $305.00 $15.25 $320.25 $31,000.00 $310.00 $15.50 $325.50 $31,500.00 $315.00 $15.75 $330.75 $32,000.00 $320.00 $16.00 $336.00 $32,500.00 $325.00 $16.25 $341.25 $33,000.00 $330.00 $16.50 $346.50 $33,500.00 $335.00 $16.75 $351.75 $34,000.00 $340.00 $17.00 $357.00 · $34,500.00 $345.00 $17.25 $362.25 $35,000.00 $350.00 $17.50 $367.50 $35,500.00 $355.00 $17.75 $372.75 $36,000.00 $360.00 $18.00 $378.00 $36,500.00 $365.00 $18.25 $383.25 $37,000.00 $370.00 $18.50 $388.50 $37,500.00 $375.00 $18.75 $393.75 $38,000.00 $380.00 $19.00 $399.00 $38,500.00 $385.00 $19.25 $404.25 $39,000.00 $390.00 $19.50 $409.50 $39,500.00 $395.00 $19.75 $414.75 $40,000.00 $400.00 $20.00 $420.00 $40,500.00 $405.00 $20.25 $425.25 $41,000.00 $410.00 $20.50 $430.50 $41,500.00 $415.00 $20.75 $435.75 $42,000.00 $420.00 $21.00 $441.00 $42,500.00 $425.00 $21.25 $446.25 Valuation Permit Fee Surcharge Total Fee $43,000.00 $430.00 $21.50 $451.50 $43,500.00 $435.00 $21.75 $456.75 $44,000.00 $440.00 $22.00 $462.00 $44,500.00 $445.00 $22.25 $467.25 $45,000.00 $450.00 $22.50 $472.50 $45,500.00 $455.00 $22.75 $477.75 $46,000.00 $460.00 $23.00 $483.00 $46,500.00 $465.00 $23.25 $488.25 · $47,000.00 $470.00 $23.50 $493.50 5 Fee Schedu Ie B Non Residential Plumbing and Mechanical Fee Schedule $47,500.00 $475.00 $23.75 $498.75 $48,000.00 $480.00 $24.00 $504.00 . $48,500.00 $485.00 $24.25 $509.25 $49,000.00 $490.00 $24.50 $514.50 $49,500.00 $495.00 $24.75 $519.75 $50,000.00 $500.00 $25.00 $525.00 ($50,001 and up $500 or .5%) $50,001.00 $500.00 $25.00 $75.00 $50,100.00 $500.00 $25.05 $525.05 $50,200.00 $500.00 $25.10 $525.10 $50,300.00 $500.00 $25.15 $525.15 $50,400.00 $500.00 $25.20 $525.20 $50,500.00 $500.00 $25.25 $525.25 $51,000.00 $500.00 $25.50 $525.50 $51,500.00 $500.00 $25.75 $525.75 $52,000.00 $500.00 $26.00 $526.00 $52,500.00 $500.00 $26.25 $526.25 $53,000.00 $500.00 $26.50 $526.50 $53,500.00 $500.00 $26.75 $526.75 $54,000.00 $500.00 $27.00 $527.00 $54,500.00 $500.00 $27.25 $527.25 $55,000.00 $500.00 $27.50 $527.50 $55,500.00 $500.00 $27.75 $527.75 $56,000.00 $500.00 $28.00 $528.00 $56,500.00 $500.00 $28.25 $528.25 $57,000.00 $500.00 $28.50 $528.50 $57,500.00 $500.00 $28.75 $528.75 $58,000.00 $500.00 $29.00 $529.00 $58,500.00 $500.00 $29.25 $529.25 . $59,000.00 $500.00 $29.50 $529.50 $59,500.00 $500.00 $29.75 $529.75 $60,000.00 $500.00 $30.00 $530.00 $60,500.00 $500.00 $30.25 $530.25 $61,000.00 $500.00 $30.50 $530.50 $61,500.00 $500.00 $30.75 $530.75 $62,000.00 $500.00 $31.00 $531.00 $62,500.00 $500.00 $31.25 $531.25 $63,000.00 $500.00 $31.50 $531 .50 $63,500.00 $500.00 $31.75 $531.75 $64,000.00 $500.00 $32.00 $532.00 $64,500.00 $500.00 $32.25 $532.25 Valuation Permit Fee Surcharge Total Fee $65,000.00 $500.00 $32.50 $532.50 $65,500.00 $500.00 $32.75 $532.75 $66,000.00 $500.00 $33.00 $533.00 $66,500.00 $500.00 $33.25 $533.25 $67,000.00 $500.00 $33.50 $533.50 $67,500.00 $500.00 $33.75 $533.75 $68,000.00 $500.00 $34.00 $534.00 $68,500.00 $500.00 $34.25 $534.25 $69,000.00 $500.00 $34.50 $534.50 $69,500.00 $500.00 $34.75 $534.75 $70,000.00 $500.00 $35.00 $535.00 $70,500.00 $500.00 $35.25 $535.25 . 6 Fee Schedule B Non Residential Plumbing and Mechanical Fee Schedule $71,000.00 $500.00 $35.50 $535.50 . $71,500.00 $500.00 $35.75 $535.75 $72,000.00 $500.00 $36.00 $536.00 $72,500.00 $500.00 $36.25 $536.25 $73,000.00 $500.00 $36.50 $536.50 $73,500.00 $500.00 $36.75 $536.75 $74,000.00 $500.00 $37.00 $537.00 $74,500.00 $500.00 $37.25 $537.25 $75,000.00 $500.00 $37.50 $537.50 $75,500.00 $500.00 $37.75 $537.75 $76,000.00 $500.00 $38.00 $538.00 $76,500.00 $500.00 $38.25 $538.25 $77,000.00 $500.00 $38.50 $538.50 $77,500.00 $500.00 $38.75 $538.75 $78,000.00 $500.00 $39.00 $539.00 $78,500.00 $500.00 $39.25 $539.25 $79,000.00 $500.00 $39.50 $539.50 $79,500.00 $500.00 $39.75 $539.75 $80,000.00 $500.00 $40.00 $540.00 $80,500.00 $500.00 $40.25 $540.25 $81,000.00 $500.00 $40.50 $540.50 $81,500.00 $500.00 $40.75 $540.75 $82,000.00 $500.00 $41.00 $541.00 $82,500.00 $500.00 $41 .25 $541.25 $83,000.00 $500.00 $41.50 $541.50 $83,500.00 $500.00 $41.75 $541.75 $84,000.00 $500.00 $42.00 $542.00 $84,500.00 $500.00 $42.25 $542.25 . $85,000.00 $500.00 $42.50 $542.50 $85,500.00 $500.00 $42.75 $542.75 $86,000.00 $500.00 $43.00 $543.00 $86,500.00 $500.00 $43.25 $543.25 $87,000.00 $500.00 $43.50 $543.50 $87,500.00 $500.00 $43.75 $543.75 $88,000.00 $500.00 $44.00 $544.00 $88,500.00 $500.00 $44.25 $544.25 $89,000.00 $500.00 $44.50 $544.50 $89,500.00 $500.00 $44.75 $544.75 Valuation Permit Fee Surcharge Total Fee $90,000.00 $500.00 $45.00 $545.00 $90,500.00 $500.00 $45.25 $545.25 $91,000.00 $500.00 $45.50 $545.50 $91,500.00 $500.00 $45.75 $545.75 $92,000.00 $500.00 $46.00 $546.00 $92,500.00 $500.00 $46.25 $546.25 $93,000.00 $500.00 $46.50 $546.50 $93,500.00 $500.00 $46.75 $546.75 $94,000.00 $500.00 $47.00 $547.00 $94,500.00 $500.00 $47.25 $547.25 $95,000.00 $500.00 $47.50 $547.50 $95,500.00 $500.00 $47.75 $547.75 $96,000.00 $500.00 $48.00 $548.00 $96,500.00 $500.00 $48.25 $548.25 $97,000.00 $500.00 $48.50 $548.50 . $97,500.00 $500.00 $48.75 $548.75 7 Fee Schedule B Non Residential Plumbing and Mechanical Fee Schedule $98,000.00 $500.00 $49.00 $549.00 $98,500.00 $500.00 $49.25 $549.25 · $99,000.00 $500.00 $49.50 $549.50 $99,500.00 $500.00 $49.75 $549.75 $100,000.00 $500.00 $50.00 $550.00 $100,500.00 $502.50 $50.25 $552.75 $101,000.00 $505.00 $50.50 $555.50 $101,500.00 $507.50 $50.75 $558.25 $102,000.00 $510.00 $51 .00 $561.00 $102,500.00 $512.50 $51.25 $563.75 $103,000.00 $515.00 $51.50 $566.50 $103,500.00 $517.50 $51.75 $569.25 $104,000.00 $520.00 $52.00 $572.00 $104,500.00 $522.50 $52.25 $574.75 $105,000.00 $525.00 $52.50 $577.50 $105,500.00 $527.50 $52.75 $580.25 $106,000.00 $530.00 $53.00 $583.00 $106,500.00 $532.50 $53.25 $585.75 $107,000.00 $535.00 $53.50 $588.50 $107,500.00 $537.50 $53.75 $591 .25 $108,000.00 $540.00 $54.00 $594.00 $108,500.00 $542.50 $54.25 $596.75 $109,000.00 $545.00 $54.50 $599.50 $109,500.00 $547.50 $54.75 $602.25 $110,000.00 $550.00 $55.00 $605.00 $110,500.00 $552.50 $55.25 $607.75 $111,000.00 $555.00 $55.50 $610.50 $111,500.00 $557.50 $55.75 $613.25 · $112,000.00 $560.00 $56.00 $616.00 $112,500.00 $562.50 $56.25 $618.75 $113,000.00 $565.00 $56.50 $621.50 $113,500.00 $567.50 $56.75 $624.25 $114,000.00 $570.00 $57.00 $627.00 $114,500.00 $572.50 $57.25 $629.75 $115,000.00 $575.00 $57.50 $632.50 · 8 CITY OF ST. JOSEPH . www.cityofstjoseph.com St. Joseph Annual Water Report 2004 Along with normal water usage for flushing hydrants and sanitary sewers, the Administrator following projects contributed to water usage for 2004 of 2,500,000 gallons. · 4 construction projects Judy Weyrens · Fire Department practice and use · Sales of bulk water Mayor There was an additional 1 ,800,000 gallons of water used for the sprinkling of the Richard Carlbom baseball field and flooding the skating rink. Supplying the College and Convent with water for 110 days also accounted for an additional 26,400,000 gallons. This Councilors year the City had a total water usage of 30,700,000 gallons with 98% of AI Rassier accountable water. The DNR requires the percentage of accountable water at Ross Rieke 90-100%. Renee Symanietz None of the meters in the wells or the plant were tested this year. The effluent Dale Wick meter stopped a few times, but would normally start back up again. It also appears that the backwash meter is incorrect. On May 6,2004 a leaking sprinkler line was found at St. Ben's which resulted in . high readings on the 5th and 6th. On November 10, 2004 a water leak surfaced on 10th Avenue SE where a 1-inch service line had a 3/16" hole in it. This line had been leaking for a long time. The City had four construction projects this past year, which accounted for 6,260' of new water main. - -- 2) College Avenue North· DO Box 6~8 . Saint. Joseph, Minnesota )6j74 Phone j20.j6j·7201 Fa x j20.j6j.Oj42 (In gallons) . Water pumped in 2004 139,789,000 Well 3 30,149,000 Well 4 62,564,000 Well 5 47,076,000 Water increase from 2003 3,567,000 Water usage calculations by City Offices 106,599,000 Water measured at the influent meter at the Water 134,845,000 Treatment Plant Water measured at the effluent meter at the Water 101,184,000 Treatment Plant (meter malfunctioned a few times during the year - 6 weeks) Cities appropriation water permit with the DNR 150,000,000 . Average amount of water pumped per day 382,984 Highest pumping day - May 6 971,000 Hydrofluosilicic Acid used 750 Well 5 was cleaned in December 2004 acid and jetting with air, new pump and miscellaneous parts replaced. Currently, the City is doing another test well project on the Leo Glatzel property. There are no results yet, however things look good. We should have the results by February or March of 2005. - -- 2 . City of St. Joseph Water Department Pumping Ratio to Collection Ratio 2004 1. Months of January and February City collected 75% of water pumped 2. Months of March and April City collected 61 % of water pumped 3. Months of May and June City collected 84% of water pumped 4. Months of July and August City collected 81 % of water pumped 5. Months of September and October City collected 59% of water pumped 6. Months of November and December . City collected 80% of water pumped - - 3 I . I I JAN UARY 2004 I I WELL NO.3 WELL NO.4 WELL NO.5 I 1-3 444,000 1-3 277,000 1-3 148,000 4-10 639,000 4-10 622,000 4-10 569,000 11-17 990,000 11-17 481,000 11-17 644,000 18-24 I 845,000 18-24 450,000 18-24 756,000 I 25-31 1,047,000 25-31 455,000 25-31 707,000 I TOTAL 3,965,000 TOTAL 2,285,000 TOTAL 2,824,000 I I MONTH TOTAL 9,074,000 AVERAGE PER DAY 292,709 I I I ACID USED 62 I I INFLUENT READING 8,332,000 I I I I BACKW ASHED 215,400 RECLAIMED 249,750 (Backwash meter not registering correct) I I . I FEBRUARY 2004 I I I I I WELL NO.3 I WELL NO.4 WELL NO.5 I 1-7 1,027,000 1-7 530,000 I 1-7 500,000 8-14 901,000 8-14 589,000 8-14 540,000 I 15-21 673,000 15-21 875,000 15-21 512,000 22-28 I 746,000 22-28 I 952,000 I 22-28 I 426,000 I 29 0 29 í 306,000 29 0 I I I I ! TOTAL 3,347,000 I TOTAL 3,252,000 I TOTAL I 1,978,000 I I I I MONTH TOTAL 8,577,000 ! AVERAGE PER DAY 295,759 ! ACID USED 42 I INFLUENT READING 8,030,000 I BACKW ASHED 198,700 RECLAIMED 222,800 - - 4 . . MARCH 2004 WELL NO.3 WELL NO.4 WELL NO.5 1-6 536,000 1-6 493,000 1-6 437,000 7-13 228,000 7-13 990,000 7-13 1,309,000 14-20 1 02,000 14-20 1,129,000 14-20 1,529,000 21-27 78,000 21-27 2,031,000 21-27 735,000 28-31 4,000 28-31 809,000 28-31 775,000 TOTAL 948,000 TOTAL 5,452,000 TOTAL 4,785,000 MONTH TOTAL 11,185,000 AVERAGE PER DAY 360,806 ACID USED 47 INFLUENT READING 11,694,000 BACKW ASHED 237,000 RECLAIMED 234,000 . APRIL 2004 WELL NO.3 WELL NO.4 WELL NO.5 1-3 60,000 1-3 361,000 1-3 775,000 4-10 158,000 4-10 1,278,000 4-10 1,128,000 11-17 101,000 11-17 1,551,000 11-17 1,010,000 18-24 114,000 18-24 1,974,000 18-24 1,192,000 25-30 141,000 25-30 1,228,000 25-30 1,512,000 TOTAL 574,000 TOTAL 6,392,000 TOTAL 5,617,000 - MONTH TOTAL 12,583,000 AVERAGE PER DAY 419,433 ACID USED 66 INFLUENT READING 13,416,000 BACKW ASHED 222,700 RECLAIMED 231,300 - - 5 . I MAY 2004 WELL NO.3 WELL NO.4 WELL NO.5 1 54,000 1 513,000 1 12,000 2-8 814,000 2-8 1,812,000 2-8 1,752,000 9-15 322,000 9-15 2,008,000 9-15 1,291,000 16-22 352,000 16-22 1,171,000 16-22 1,463,000 23-29 382,000 23-29 1,370,000 23-29 659,000 30-31 0 30-31 301,000 30-31 297,000 TOTAL I 1,924,000 TOTAL 7,175,000 TOTAL 5,474,000 I I I MONTH TOTAL 14,573,000 I I AVERAGE PER DAY I 470,096 I I ACID USED 78 INFLUENT READING 14,980,000 BACKW ASHED 223,000 RECLAIMED 211,432 . JUNE 2004 WELL NO.3 WELL NO.4 WELL NO.5 1-5 324,000 1-5 755,000 1-5 732,000 , 6-12 I 548,000 I 6-12 I 931,000 I 6-12 894,000 I I I I i I 13-1 9 13-19 270,000 1,037,000 13-19 862,000 20-26 I 204,000 20-26 1,430,000 20-26 1,543,000 27 -30 157,000 27 -30 931,000 27 -30 716,000 TOTAL I 1,503,000 TOTAL 5,084,000 TOTAL 4,747,000 I I MONTH TOTAL I 11,334,000 I I AVERAGE PER DAY 377,800 ACID USED I 62 I INFLUENT READING 11,275,000 BACKWASHED 222,700 I RECLAIMED 208,400 - I - 6 · JULY 2004 WELL NO.3 WELL NO.4 WELL NO.5 1-3 391,000 1-3 1,162,000 1-3 428,000 4-10 613,000 4-10 1,654,000 4-10 1,057,000 11-17 412,000 11-17 1,206,000 11-17 1,239,000 18-24 413,000 18-24 1,932,000 18-24 1,447,000 25-31 523,000 25-31 2,196,000 25-31 1,403,000 TOTAL 2,352,000 TOTAL 8,150,000 TOTAL 5,574,000 MONTH TOTAL 16,076,000 AVERAGE PER DAY 518,581 ACID USED 80 INFLUENT READING 15,542,000 BACKW ASHED 223,500 RECLAIMED 172,590 - · AUGUST 2004 WELL NO.3 WELL NO.4 WELL NO.5 1-7 442,000 1-7 1,476,000 1-7 1,344,000 8-14 813,000 8-14 1,518,000 8-14 796,000 15-21 992,000 15-21 878,000 15-21 1,783,000 22-28 879,000 22-28 2,932,000 22-28 839,000 29-31 295,000 29-31 0 29-31 732,000 TOTAL 3,421,000 TOTAL 6,804,000 TOTAL 5,494,000 MONTH TOTAL 15,719,000 AVERAGE PER DAY 507,065 ACID USED 82 INFLUENT READING 14,658,000 BACKW ASHED 219,800 RECLAIMED 190,220 · 7 SEPTEMBER 2004 . WELL NO.3 WELL NO.4 WELL NO.5 1-4 514,000 1-4 1,081,000 1-4 1,062,000 5-11 613,000 I 5-11 1,339,000 5-11 1,376,000 12-18 I 444,000 I 12-18 1,550,000 12-18 684,000 I 19-25 I 970,000 19-25 507,000 19-25 1,018,000 26-30 743,000 26-30 788,000 26-30 434,000 TOTAL 3,284,000 TOTAL 5,265,000 TOTAL 4,574,000 MONTH TOTAL 13,123,000 ¡ AVERAGE PER DAY 437,433 I ACID USED 75 I INFLUENT READING 12,146,000 BACKW ASHED 229,200 RECLAIMED 185,610 I (Dumped three Backwashes) I I I I I I . I OCTOBER 2004 I I WELL NO.3 WELL NO.4 WELL NO.5 1-2 105,000 1-2 I 529,000 1-2 8,000 3-9 384,000 3-9 1,259,000 3-9 753,000 I 10-16 543,000 1 0-16 542,000 1 0-16 1,261,000 17 -23 292,000 17 -23 1,203,000 17 -23 678,000 24-30 698,000 24-30 I 567,000 24-30 I 950,000 I I I 31 I 290,000 I 31 36,000 31 0 I I TOTAL 2,312,000 i TOTAL 4,136,000 TOTAL 3,650,000 I I i ì i I I MONTH TOTAL 10,098,000 I AVERAGE PER DAY 325,742 I I I I ACID USED I 60 I INFLUENT READING 9,212,000 BACKW ASHED 232,300 I RECLAIMED 215,220 . 8 · NOVEMBER 2004 WELL NO.3 WELL NO.4 WELL NO.5 1-6 452,000 1-6 1,114,000 1-6 293,000 7-13 194,000 7-13 835,000 7-13 999,000 14-20 732,000 14-20 789,000 14-20 490,000 21-27 713,000 21-27 612,000 21-27 575,000 28-30 233,000 28-30 580,000 28-30 0 TOTAL 2,324,000 TOTAL 3,930,000 TOTAL 2,357,000 MONTH TOTAL 8,611,000 AVERAGE PER DAY 287,033 ACID USED 49 INFLUENT READING 7,779,000 BACKW ASHED 249,300 RECLAIMED 205,370 · DECEMBER 2004 WELL NO.3 WELL NO.4 WELL NO.5 1-4 505,000 . 1-4 667,000 1-4 0 5-11 1,058,000 5-11 985,000 5-11 0 12-18 1,196,000 12-18 856,000 12-18 0 19-25 714,000 19-25 1,209,000 19-25 0 26-31 722,000 26-31 922,000 26-31 0 TOTAL 4,195,000 TOTAL 4,639,000 TOTAL 0 MONTH TOTAL 8,834,000 AVERAGE PER DAY 284,968 ACID USED 47 INFLUENT READING 7,781,000 BACKWASHED 249,900 RECLAIMED 248,330 · 9 . I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Field Street Update DATE: March 17, 2005 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Administrator Report - Field Street Update PREVIOUS ACTION The Council has established a TAC for the Field Street Study. The Committee has met twice and have formalized a purpose and need statement. Following this memo are the minutes and documents from the committee meetings. . RECOMMENDED COUNCIL ACTION FISCAL IMP ACT COMMENTSIRECOMMENDATIONS . . WSB WSB & Associates, [I/C. . & Associates, IlIc. 7[0 Xellia A~'eJI/le SO/lth, Ste. #300 Mil/lleapolis, MN 554[ 6 (763) 54[-4800 (763) 54[-[700 (fax:) Meeting SUfflmary Subject: TAC Meeting #1 - Kickoff Jl1eetblg Date: Feb1'llalJ' 8, 2005 Jl1eeting Location: City Hall, St. Joseph, MN Jl1eeting Time: 3:00 PM Re: Field Street Corridor Study St. Joseph, MN CP A-STJOE 0208.01 SP 233-108-01 Fed. Number STPX7306-037 WSB No. 1617-00 Distributed February 10, 2005 Attendees: Scott Mareck St. Cloud APO Mitch Anderson Steams County Judy \Veyrens City of St. Joseph Dick Taufen City ofSt. Joseph Alan Rassier City of St. Joseph - Councilor . Dale 'Nick City of St. Joseph - Councilor Joe Bettendorf SEH/City Engineer Joe Bechtold St. Joseph Township J ames Fredricks College of St. Benedict Sister Kara Helmes Sisters of St. Benedicts Greg Reinhan¡tt St. Joseph Chamber of Commerce Cynthia Smith Strack EDA Doug '0.' eiszhaar WSB & Associates BrandiPopenhagen WSB & Associates Discussion Items: 1. Introductions - Attendees stated name and who they represented. TAC is encouraged to communicate with their respected representatives and share infonnation that is developed during TAC meetings. T AC is also encouraged to communicate valious issues surrounding their representatives at TAC meetings. 2. Project and Schedule . Data Collection -" Parcel Mapping - WSB will obtain Steams County parcel mapping. >- Contours - No contours are available outside the Field Street study limits. USGS data should be used. -" Traffic Counts - WSB obtain traffic counts at key intersections. WSB will . coordinate ""ith the City to obtain any traffic infonnation that has been completed to date. C:\Documents and Settings'Judy\Local SettingslTernporary Internet FiIeslContent.IE5'89YRCTA 7\M050209 TAC.doc Field Street Corridor Study St. Joseph, MN Page 2 of2 . ~ Other Studies - Other studies will be considered when developing alternatives and the purpose and need. · Proj ect Purpose and Need ~ WSB will use the APO travel demand model to look at alternatives to the Field Street connection at CSAH 2. One alternative is an interchange at Jade Road (displayed as Alternative 3). Another alternative is a connection at TH 23 from CR 121 (displayed as alternative 2). The purpose is to reduce the traffic demands on CSAH 2/CR 134, by providing an east/west parallel route (Field Street). The question is whether the connection ofField Street to CSAH 2 is needed and if so is alternative connections such as Alternatives 2 and 3 as effective. The travel demand model is one tool to help answer this question. · Alternative Identification and Screening - After alternatives are clearly identified in the purpose and need, they will be screened against one another. The committee will need to identify clear objectives and performance measures to be used in the screening analysis. The screening analysis will help to identify which preferred alternative to carry forward into the Environmental Assessment. · Schedule - The schedule was missing tasks. A new schedule will be sent to the committee with meeting minutes. 3. Meetings to Date - The following meetings have occurred to date. The T AC had no . comment on these meetings. · Sisters of Saint Benedict · St. Bens College 4. Other · Jade Road - Since this was identified as an alternative the committee discussed the function of Jade Road in the overall transportation plans. Plats in the vicinity of Jade Rd. / 12th Ave. are currently being reviewed. The APO and the City both stated their position on the future function of this corridor. · 33rd Street Corridor Study- The context of this study should be considered when considering the alternatives outlined above. · Arcon - The documents for this proposed development has traffic analysis that should be considered for this study. · Southwestern Metro Beltway - Another study that should be considered when determining the alternatives for this study. 5. Next Meeting - T AC meetings are scheduled for the 2nd Wednesday of each month. Next TAC will be on March 9th at 3:00 pm. Note: The above constitutes WSB's understanding of the items discussed at this meeting. If there are any questions, comments, or changes, please notifY Brandi Popenhagen at (763) 287-7178 by February 24, 2005. . C:\Documents and Settings\Judy\Local Settings\Temporary Internet Files\Content.1E5\89YRCT A 7\M050209 T AC.doc ~ WSB WSB & Associates, 1ne. . & Associates, Inc. 710 Xenia Avenue Soutlt, Ste. #300 Minneapolis, MN 55416 (763) 541-4800 (763) 541-1700 (fax) Meeting Summary Subject: TAC Meeting #2 Meeting Date: March 9, 2005 Meeting Location: City Hall, St. Joseph, MN Meeting Time: 3:00 PAl Re: Field Street Corridor Study St. Joseph, MN CP A-STJOE 0208.01 SP 233-108-01 Fed. Number STPX7306-037 WSB No. 1617-00 Distributed March 11,2005 Attendees: Scott Mareck St. Cloud APO Mitch Anderson Steams County Judy Weyrens City of St. Joseph Dick Taufen City ofSt. Joseph Dale Wick City of St. Joseph - Councilor . Joe Bettendorf SEH/City Engineer J ames Fredricks College of St. Benedict Sister Kara Hennes Sisters of St. Benedicts Greg Reinhart St. Joseph Chamber of Commerce Cynthia Smith-Strack ED A Doug Weiszhaar \VSB & Associates, Inc. Sara Pearson WSB & Associates, Inc. Discussion Items: .:. Introductions .:. Previous Meeting Minutes - February 8, 2005 ., The Technical Advisory Committee Meeting Minutes from the February 8,2005 kickoff meeting were approved. >- A change will be made on the work schedule bar graph - Alternative Identification and Screening will be completed by May. Development of the evaluation criteria will be take place by Aprill3, 2005. .:. Purpose and Need for East-West Arterial Street >- Attached is the Field Street Corridor Study - Purpose and Consideration handout as revised. . Discussion of how the business community will be affected and the desire to not . create a "by-pass" around St. Joseph. . Discussion of access control management guidelines. C:iDocuments and Settings\IudyìLocal SettingsìTemporary Intemet Files\Content.JE5\89YRCTA 7\2005-02-09 Minutes-Oistrubution.àoc Field Street Corridor Study St. Joseph, MN Page 2 of3 . · Discussion to consider and minimize the social and environmental impacts of the proj ect. .:. Future Land Use in Southern St. Joseph, 2005-2030 ~ A future land use map for the City of St. Joseph was handed out. · Though not officially documented on St. Joseph's future land use map, consideration should be given to future industrial and future commercial/industrial west of town between CSAH 75 and Interstate 94. · Cynthia will provide an additional map outlining her best guess for future development in this area. ~ The various projected development types will be used to forecast future demand. · This project population could be slightly high, however it was decided over- estimating would be better then under-estimating. · The APO study increased the St. Cloud area population by 60,000. Development assigned to St. Joseph was unable to fill all of St. Joseph's plats. · WSB will overlay a wetland map to better determine future developable land. ~ Development to the west side of Interstate 94 was discussed. · . Water is being extended under Interstate 94 towards the west. . · The APO will provide a traffic model which can be used to investigate various development models. .:. Next Step ~ Evaluation Criteria ~ Traffic Development .:. Next Meeting - T AC meetings are scheduled for the 2nd Wednesday of each month. Next TAC will be on April 13, 2005 at 3:00 pm. .:. Side Notes ~ Doug will distribute the evaluation criteria by Friday, April 8, 2005 to allow the committee adequate time to determine issues for discussion at the April 13, 2005 T AC meeting. ~ Questions were raised as to whether or not the general public was represented in the Technical Advisory Committee. · Suggestions included posing the meeting minutes on the St. Joseph City website or inserting them into a city utility bill · The T AC is encouraged to communicate with their respected representatives and share information that is developed during TAC meetings. TAC is also encouraged to communicate various issues surrounding their representatives at . T AC meetings. C:\Documents and Settings\Judy\Local Settings\Temporary Intel11et Files\Content.IE5\89YRCT A 7\2005-02-09 M inutes-Distrubution.doc Field Street Corridor Study St. Joseph, MN Page 3 of3 . There will also be open houses held to give the general public the opportunity to . gain knowledge, ask questions and have their concerns relating to the project addressed. Note: The above constitutes WSB's understanding of the items discussed at this meeting. If there are any questions, comments, or changes, please notify Doug Weisz/war at (320) 252-4900 by March 31, 2005. . . C:\Docurnents and Settings\Judy\Local Settings\Ternporary Internet Files\Content.1E5\89YRCT A 7\2005-02-09 Minutes-Oistrubution.doc FIELD STREET CORRIDOR STUDY . St. Joseph, MN S.P.233-108-01 PURPOSE To detennine the need for a new east-west collector in the southern portion of St. Joseph to support economic health and growth of the community by providing safe and efficient traffic movement for existing and proposed developments and East-West thru traffic. CONSIDERATIONS · Accommodate development in the St. Joseph area. · Provide appropriate collector spacing for the urbanizing area. · Relieve existing and future traffic pressures on Minnesota Street and College A venue. · Improve access to the campus of the College of St. Benedict. · Improve connection and transit service between College ofSt. Benedict and St. John's University. . · Promote the economic health and growth of the community. · Consider and minimize social and environmental impacts of the project. · Consider appropriate levels of access for adopted concept. . J....: g ¡ij ro: .., . J! E: <l>'U u,<l> ~io ~:> >10 ~[Z <l>, .0[_ o'u Ii 810 2'a.! I ¡ a; <l>1 35!(f)! 1õ, ! I ¡ 5>:~ ~:«, L__ . <l> C (/) 0 :.< 1õ (/) Æ ro ~ I- m m <l> c C c '5 Q; Q; ro . 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'<t '<t 0 '" (/) Q) OJ :.< 0, c (/) ã. e '2 ro Q) I- (f) CL ~ U ë (f) "0 "0 Q) Q) c E Q) ro Q) c > "0 C Õ c .2 > ro ro oS ë Q) U ëñ .2 Q) '" ~ E 0 ë '" z :õ c 0- Q) :; '" c OJ 0 ~ Q) .2 ~ :g 0 Q) 0 c U. CL OJ 'õ ro Q)õ CL >. ,ii ~ 0- '0 C Q) ro '" !':I 0 EÆ ë Q) ...J è'i5 '" .£ ro c ro .., .::: ro Q) :2 ro ::¡: .1.{) ro 0 Q) ro ë. 0- U <0 >. -0 zu E Q) m Q) 0 Q) m U Õ (f)_ :.< ro '" c U ·ü Q: Q: '" ·ü c Q) 10 U 2 c Q) cr- Q) B Q)~ . (/)- « « IE ~N ro ro 0 0 0- Q) OJ Q: 1-0 0 :;¡: u (f) LU LU a:: 0 « ID'" .r::; ijl- º~ N '" '<t I.{) .(þ t- o:> 0> 0 ~ .~$ ~ ~ ~ ro CLO . I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Administrator Reports (a) DATE: March 17, 2005 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Zoning Ordinance Amendments PREVIOUS ACTION The Planning Commission has been working on the creation of a R4 Zoning District. The purpose of this district is to allow for Townhome or Patio home construction on smaller lots. Typically residents purchasing a Town/Patio home is not interested in a large yard or the yard is part of an association. The proposed Zoning District will allow for 6,000 square foot lots. Before the Ordinance is enacted, the Planning Commission must conduct a public hearing, which will be scheduled for April 7, 2005. . In addition to the R4, the Planning Commission is recommending a change to the Sign Ordinance. The changes include: 1) Limitation on the size of the structure holding the sign face; 2) Establishing the maximum height; 3) Requiring landscaping around the base of the sign. The last Ordinance amendment relates to development plans in Business and Industrial Zoning Districts. Currently all building permits must be reviewed by the Planning Commission. Staff has recommended and the Planning Commission concurred that small additions to an existing building should not need to come before the Planning Commission if all the Ordinance requirements are fulfilled. RECmv1Mm~1)ED COlirl~CIL ACTION Accept the recommendations of the Planning Commission and authorize the public hearing. FISCAL IMP ACT COMMENTSIRECOMMENDATIONS Before we publish the required public hearings we would like to incorporate any comments of the Council. This matter is for your review and if comments are not received they will be published as submi tted. . VRaikOINski RECEfV~[) · !-! In'-- p' ~ í t I MAR 1 0 2005 i IS. I~m,-"Iel '--~O. Î 1 Seventh A'¡enUE I~Of1h ATTORNEYS AT L4\\f CITY OF ST. JOSEPH P.o. Box 1433 St. Cloud, rvjf~ 56302-1433 March 9, 2005 320-251-1055 Toll Free 800-44S-951ï Ms. Judy Weyrens St. Joseph Administrator/Clerk Fax 320-251-5896 25 NOlih College A venue St. Joseph, MN 56374 rajnan@rajhan.com Re: Ordinance Amendments '':.'VI'.'I.raj ha n.com Our File No. 24252 Dear Judy: Enclosed please find a clean copy of the Amendments to Ordinance 52 dealing \vith development plan approval and business signs for Council approval. At your request, the percentage of business size in the commercial and industrial development plans amendment were changed from 50% to 25%. · Also enclosed please find a clean copy of the R-4 Ordinance Amendment together \vith a Fíank J. Rajko\'.'ski IH"' summary publication for Council approval. At your request, the word "townhome" was GordO!l H. Hansmeier replaced with "townhouse", the minimum lot size for patio homes was changed, and language added with regard to a PUD application. Frederick L. Grunke Thomas G. jovanovichO Please let me know if you require additional infonnation. Paul h. Rajko'/.'ski ê Very tmly yours, !~e'/¡~-; 1=. Gray RAJKOWSKl HANS MEIER LTD. \'ViH¡am J. Cashman Richa~d V\i. Soba¡varfO Susan ¡vi. Deaf> LE.!.\n:>e D. í"f¡:¡¡2~ SJ:ah L. Sm¡th-Larkir!~ SMD/baz Enclosure Tro'; ~.:.,. Po::::tz JCS<:::-J;-' [v1. 3r();;1~¡und i:=r'Cèºor~ H2l )(;'- ~2,_rr,::; ~. PUQ~; · J25')] T. 8::2ti.ü -, -:: AMENDMENT TO ORDINANCE 52 . ZONING ORDINANCE REGARDING BUSINESS SIGNS - The City Council for the City of St. Joseph hereby ordains that Ordinance 52 is amended as follows: 1. That section 52.11, Subd. 3 shall be amended by the addition of subparagraph m) which shall read as follows: "m) Monument Sign. A free standing sign in which the entire base of the sign structure is in contact with t he ground, providing a solid and continuous background for the sign face that is the same width as the sign from the ground to the top of the sign. The base of the sign shall be constructed of a penn anent material such as concrete block or stone. The sign face shall occupy at least 50% of the monument sign. Signs should be constructed of materials either the same as the plincipal structure or that appear the same." 2. That section 52.11, Subd. 5 shall be amended to read as follows: "Subd. 5: Business Signs. Business or industlial signs may be erected, attached or painted onto a structure, and maintained in conjunction with a commercial or industrial use provided the Business Sign meets the minimum standards as stated in each zoning district. The maximum . height of a Business Sign shall be 15 feet. All freestanding Business Signs shall be landscaped around the base. Except for monument signs, the surface area of the base of any Business Sign shall not exceed 25% of the face area unless structural engineering illustrates the face cam10t meet the wind loading requirement of the Building Code." 2. That Section 52.30, Subd. 9.a. is amended by the addition of subparagraph 4 which reads as follows: "4. All freestanding Business Signs shall be landscaped around the base. Except for monument signs, the surface area of the base of any Business Sign shall not exceed 25% of the face area unless structural engineeling illustrates the face cannot meet the wind loading requirement of the Building Code." 3. That Section 52.31, Subd. 10.b. is amended by the addition of subparagraph 4 and subparagraph 5 which read as follows: "4. All freestanding Business Signs shall be landscaped around the base. Except for monument signs, the surface area of the base of any Business Sign shall not exceed 25% of the face area unless structural engineering illustrates the face cannot meet the wind loading requirement of the Building Code. 5. The maximum height of a Business Sign shall be 15 feet. " . 4. That Section 52.32, Subd. II.b. is amended by the addition of subparagraph 4 and subparagraph 5 which read as follows: 1 "4. All freestanding Business Signs shall be landscaped around the base. . Except for monument signs, the surface area of the base of any Business Sign shall not exceed 25% of the face area unless structural engineering illustrates the face cannot meet the \-vind loading requirement of the Building Code. 5. The maximum height of a Business Sign shall be 15 feet. " 5. That Section 52.33, Subd. ll.c. is amended by the addition of subparagraph 4 and subparagraph 5 which read as follows: "4. All freestanding Business Signs shall be landscaped around the base. Except for monument signs, the surface area of the base of any Business Sign shall not exceed 25% of the face area unless structural engineering illustrates the face cannot meet the wind loading requirement of the Building Code. 5. The maximum height of a Business Sign shall be 15 feet. " These amendments are adopted the _ day of ,2005, and shall be effective upon publication. CITY OF ST. JOSEPH By . Richard Carlbom, Mayor By Judy Weyrens, Administrator/Clerk These amendments were published on ,2005 L:\city\stj oe\2005 . 2 AMENDMENT TO ORDINANCE 52 · ZONING ORDINANCE REGARDING DEVELOPMENT PLAN APPROVAL FOR ADDITIONS IN B-1. B-2. B-3 AND L-1 DISTRICTS The City Council for the City of St. Joseph hereby ordains that Ordinance 52 is amended as follows: 1. That section 52.30, Subd. 10, shall be amended to read as follows: "Subd. 1 0: Development Plan Requirements. No building permit shall be issued until the Plmming Commission reviews the development plan to determine that the use and development is compatible with adjacent land uses, and consistent with the stated intent of this zone. The requirements of this Subdivision shall not apply to additions to existing buildings which will increase the size of the building by 25% or less. Upon the request of the Planning Commission, the City Council will make the final determination on site plan approval. The developer shall provide the following items to the Planning Commission for any development located in the Central Business District:" [All subparagraphs shall remain the same.] 2. That section 52.31, Subd. 9 shall be amended to read as follows: · "Subd. 9: Development Plan Requirements. No building permit shall be issued until the Planning Commission reviews the development plan to determine that the use and development is compatible with adjacent land uses, and consistent with the stated intent of this zone. The requirements of this Subdivision shall not apply to additions to existing buildings which will increase the size of the building by 25% or less. Upon the request of the Plmming Commission, the City Council will make the final determination on site plan approval. The developer shall provide the following items to the Planning Commission for any development located in the Highway 75 Business District:" [All subparagraphs shall remain the same.] 3. That section 52.32, Subd. 10 shall be amended to read as follows: "Subd. 1 0: Development Plan Requirements. No building permit shall be issued until the Planning Commission reviews the development plan to determine that the use and development is compatible with adjacent land uses, and consistent with the stated intent of this zone. The requirements of this Subdivision shall not apply to additions to existing buildings which will increase the size of the building by 25% or less. Upon the request of the Planning Commission, the City Council will make the final determination on site plan approval. The developer shall provide the following items to the Planning Commission for any development located in the General Business District:" · [All subparagraphs shall remain the same.] 1 4. That section 52.33, Subd. 10 shall be amended to read as follo\\'s: . "Subd. 1 0: Development Plan Requirements. No building permit shall be issued until the Planning Commission reviews the development plan to detennine that the use and development is compatible with adjacent land uses, and consistent with the stated intent of this zone. The requirements of this Subdivision shall not apply to additions to existing buildings which will increase the size of the building by 25% or less. Upon the request of the Planning Commission, the City Council will make the final detelmination on site plan approval. The developer shall provide the following items to the Planning Commission for any development located in the Light Industrial District:" [All subparagraphs shall remain the same.] This amendment is adopted the day of March, 2005, and shall be effective upon publication. CITY OF ST. JOSEPH By Richard Carlbom, Mayor By . Judy Weyrens, Administrator/Clerk This amendment was published on ,2005 L:\CITY\STJOE\2005 . 2 AMENDMENT TO ORDINANCE 52 · ZONING ORDINANCE The City Council for the City of Waite Park HEREBY ORDAINS: That Ordinance 52.30 (R-4 TownhouselPatio Home Residential District) of the St. Joseph Code of Ordinances is revoked in its entirety and the following enacted in its place: "Subd. 1: Intent: It is the intent of the R-4 TownhouselPatio Home District to .accommodate a variety of single-family housing types, including patio homes and single-family common wall attached housing units such as townhouses or rowhouses at low to moderate residential densities. The R-4 District is intended for those areas designated as medium and/or high density residential areas or residential planned unit developments under the Comprehensive Plan. The R-4 District shall be developed by Planned Unit Development in accordance with the provisions of Ordinance 52.09. For the purpose of this ordinance, the following definitions will apply: a) Patio home: A single-family attached or detached unit constructed on a separate relatively small lot consisting of one level living area with open space setbacks on two (2) sides. b) Rowhouse: One of a series of essentially identical single fmaily residential · structures situated side by side and joined by common walls. c) Townhouse: A single-family dwelling in a row of at least three (3) such units in which each unit has its own front and rear access to the outside, no unit is located over another unit, and each unit is separated ftom any other unit by one or more common fire resistant walls. Subd. 2: Permitted Uses: a) Patio homes. b) Townhouses of not more than two stories each. c) Row Houses of not more than two stories each. Subd.3: Uses Under Special Use Permit: The following uses shall require a Special Use Pennit based on the procedures set forth in this Ordinance. a) Governmental and public utility buildings and structures necessary for the health, safety, and general welfare of the community. b) Public or semi-public recreational buildings and community centers. · c) Licensed day-care centers serving 13 or more persons 1 d) Licensed residential group care facilities with seven or more boarders. e) Nursing Homes and Board and Care Homes, provided that adequate parking is · provided and the site is accessible to commercial service areas. f) Public Libraries g) Public or private schools, providing, ho·wever, that the area and location of any school and off-street parking heretofore shall be subject to the approval of the Planning Commission. h) Churches i) Institutions of a religious, eleemosynary or philanthropic nature. j) Nurseries and greenhouses. k) Plam1ed Unit Residential development 1) Bed and Breakfast m) Uses \,."hich in the judgment of the Plmming Commission and City Council are similar to those listed in this zoning district. n) Non-owner occupied rental provided the housing is elderly housing. · 0) Manufactured homes as defined by this Ordinance. p) Manufactured Home Parks, in accordance vvith Section 52.14 Subd.4: Permitted Accessorv Uses. a) Private garages, parking spaces and carports for passenger cars, trucks, recreational vehicles and equipment. b) Home Occupations per Section 52.16. c) Houses and similar buildings for storage of domestic equipment and non- commercial recreational equipment. d) Swimming Pools, tennis courts, and detached screen porch or gazebo, provided that the maximum lot coverage requirement is not exceeded. All swimming pools must be fenced around the perimeter. The fence must meet the requirements of Ordinance 52.12 Subd. 2. e) Fences · 2 t) Accessory building (s) and/or private garage (s), either attached or detached, shall . be subject to the following limitations and the general requirements of Section 52.12, Subd. I. I. One or two accessory buildings covering a combined area not greater than 1,350 square feet are permitted. 2. The combined area ofthe lot covered by the accessory buildings authorized in subparagraph 1 above shall not exceed ten (10) percent of the total lot size fordetached patio homes. The combined area of the lot covered by the accessory buildings authorized in subparagraph 1 above shall not exceed fifteen (15) percent of the total lot size for townhouse, group or rowhouses. 3. Accessory buildings ofless than 50 square feet shall not be considered when computing the limitations of subparagraphs 1 and 2 above; but the combined area' of accessory building of less than 50 square feet shall not exceed a total of 100 square feet. 4. The principal building shall be constructed prior to or at the same time as any accessory building or structure. 5. Accessory buildings not specifically permitted by this paragraph shall be prohibited unless authorized by a variance granted pursuant to Ordinance . 52.07.02. Subd. 5: Lot Area Requirements. Land Use Minimum Lot Minimum Lot Minimum Lot Area Width Depth a) Detached Patio Home 6,000 60' 100' b) Townhouse, group or row houses 12,000 75' 120' c) Churches, chapels, temples, synagogues 22,000 100' d) Public Buildings 40,000 100' e) Day care facilities serving 15 or more persons and residential facilities 9,000 75' 120' serving more than 6 persons t) Schools 22,000 100' 120' . g) The minimum lot area per townhouse, group or row house unit shall be four thousand square feet (4,000 sq. ft.) 3 h) The net housing density within the district is six (6) units per acre of net buildable area of the subdivision. Net buildable area shall be the total area less public street · right-of-way, wetlands, drainage ways, water bodies and slopes greater than twelve (12) percent. Subd.6: Setback Requirements. I I Land Use Front Yard Interior Side Street Side Rear I setback Yard setback Yard setback Yard Setback a) Patio Home* I I 30' 10' 20' 20' b) Townhouse, group I I or row houses 30' 10' 25' 20' c) Churches, chapels, \ temples, synagogues 30' 20' 30' 35' d) I Day care facilities I serving 15 or more I persons and 30' 10' 25' 35' residential facilities serving more than 6 I , I ! persons I I e) I All other uses 50' 50' 50' I 50' · I f) I Accessory Uses - Same as Same as I Same as I I principal principal principal I 10' * Attached patio homes would be relieved from the setback requirements where attachments occur at the lot line. Subd, 7: Building Requirements. a) Building Height shall not exceed two (2) stories or 35 feet as measured from the average grade. b) No more than 8 dwelling units shall be constructed within one structure. c) Each dwelling unit shall have two or more individual, separate entrances. d) All dwelling units shall have a minimum roof pitch of 4:12 as defined by the building code. e) All dwelling units shall have a frost free foundation as defined by the building code, or an engineered concrete slab with concrete above-grade exterior foundations walls. f) The exterior of townhouse and rovvhouse dwelling units shall include a variation · in building materials, which are to be distributed throughout the building facades and coordinated into the architectural design of the structure to create an 4 architecturally balanced appearance. The prefened materials are: brick, stucco, . stone, steel/vinyl/aluminum and fiber-cement siding. In addition, a minimum of 25 percent of the combined area of all building facades of a structure shall have an exterior finish of brick, stucco and/or natural or artificial stone. For the purpose of this section, the area of the building façade shall not include the area devoted to windows, entrance doors, garage doors or roof areas. g) Buildings shall be designed to prevent the appearance of straight, unbroken lines in their horizontal and vertical surface. There shall be no more than two contiguous townhouse dwelling units without a break in the horizontal and/or vertical elevations of at least thirty-two (32) inches. h) Where more than one (1) principal use building is to be located upon the same site, the separation between buildings shall not be less than forty (40) feet. i) Provision shall be made for possible decks, porches or additions as part of the initial dwelling unit building plans. The site plan for each dwelling unit shall be configured and sized to include decks, patios or porches. j) All dwelling units shall have a minimum floor area of 676 square feet. k) Provisions for shelter in the event of severe weather for each dwelling unit shall be demonstrated either in the form of the construction of a free-standing severe weather structure, a reinforced concrete safe room within each dwelling unit . and/or basement/crawl space sufficient to house four (4) adults per dwelling unit. 1. The entrance to a development shall be one that abuts a collector or alierial road. Subd. 8 Parking Provisions. All driveways and parking areas shall be hard surfaced and each dwelling unit shall be provided with a minimum of two parking spaces one of which shall be in an attached garage. Subd. 9 Site Coverage. On lots developed for townhouse or rowhouse or attached patio home units, no structure or combination of structures shall occupy more than 50% of the lot area. On lots developed for detached patio home units, no structure or combination of structures shall occupy more than 35% ofthe lot area. Subd. 10 ~. a) No sign shall be placed closer than ten (10) feet to any property line, except directional signs which have a zero (0) foot setback. 6. No sign shall be placed in any interior side yard. 7. No sign shall be mounted on the roof of a building. . 8. No signs shall violate the front, side or rear yard requirements. 9. Signs shall not be placed in the public right-of-way or easements. 5 10. Flashing or rotating signs resembling emergency vehicles shall not be · permitted. 11. Illuminated signs are not allowed. c) One unlighted sign per vehicle entrance identifying a d\velling unit complex shall be allowed. Such signs may indicate the name and address of the building and rental or management offices. 1. Such signs shall have a surface area of all faces not exceeding an aggregate of fifty (50) square feet. For complexes of three or more structures, the aggregate surface area shall not exceed 100 square feet if double faced. 2. The height of the sign shall not exceed eight feet (8'). 3. Landscaping must be provided around the base of the sign. d) Wall sign: One wall sign shall be allowed for the purpose of street identification. Such sign cannot exceed t\ve1ve (12) square feet. e) Sign Removal: All signs not maintained and kept in good repair or otherwise not in compliance with the St. Joseph Code of Ordinances shall be subject to removal · upon direction of the City Building Inspector. Subd. 11 Yard Cover. Every yard on a premise on which a dwelling stands shall, within 3 months of issuance of the certificate of occupancy, be provided with lawn or combined lawn cover of vegetation, gardens, hedges, shrubbery, and related decorative materials and such yards shall be maintained consistent with prevailing community standards. Motor vehicles may not be left parked or unattended on or \Nithin a yard. Grass shall be maintained so as not to exceed a height of 6 inches. Subd. 12. Additional Requirements. Uses may be subject to additional requirements contained in this Ordinance including, but not limited to the sections goveming parking, home occupation, floodplain, signs. Subd. 13. ReQu1ation of Activities Adjacent to Wetlands. a) The following activity shall be subject to a 50 foot setback from wetlands: The construction or maintenance of a building attached to a foundation, including but not limited to, pole buildings. For purposes of this paragraph, pump houses, moveable storage sheds, recreational docks and storm water or erosion control devices shall not be considered buildings. b) The following activity shall be subject to a 75-foot setback from wetlands: The construction or maintenance of paved drive\vays or areas designed for the parking · of a vehicle or trailer. 6 Subd. 14. Common Areas. All common areas within an R-4 development, including but . not limited to, open space, wetlands, greenways, drainage ponds, driveway, parking areas, play areas, etc., shall be owned and maintained by a condominium, association, cooperative or other common interest community created pursuant to Minnesota Statute, Chapter 515B and approved by the City Attorney. The agreement shall provide for all exterior building maintenance, approval of any exterior architectural modifications, landscaping, snow clearing and regular maintenance of private driveways and other areas owned in common. Subd. 15. Develoµment Plan Requirements. No building permit shall be issued until the Planning Commission reviews the development plan to determine that the use and development is compatible with adjacent land uses, and consistent with the stated intent of this zone. Upon request of the Planning Commission the City Council will make the final determination of site plan approval. The developer shall provide the following items to the Planning Commission for any development located in the R-4 Townhouse Residence District. a) Building location on the lot, drawn to scale. b) Building elevations; front, rear and side c) Building exterior materials and color d) Locations of ingress and egress points e) Dumpster and solid waste pick-up areas and proposed screening material . f) Sign location and dimensions g) Lighting standard and hood detail h) Parking and loading areas identified i) Drainage by the use of arrows and/or contours j) Screening of heating, ventilation and air-conditioning equipment k) Landscaping material including location, type of plan and size. 1) Fire hydrant and fire lane locations m) Utility locations n) A description of provisions which shall be made on site for adequate open space, recreational areas, transit options, etc. to properly serve residents of the facility including a discussion of the perceived needs ofthe residents (i.e. senior citizens, students, families with children) . 0) A copy of proposed covenants and/or homeowner's association agreement (s). 7 p) Any other fencing, screening, or building accessories to be located in the development area. · q) When required, evidence of completion of National Pollutant Discharge Elimination System (1'.TFDES) permitting program and/or the City of St. Joseph Storm Water Pollution Prevention Program (SWPPP). r) If applicable, evidence of compliance with federal, state and local pollution and nuisance laws and regulations, including, but not limited to glare, smoke, dust, odors and noise. The burden of proof for compliance \vith appropriate standards shall lie with the applicant. s) Required Fee / Agreement 1. Payment Required. Any person filing a petition requesting development plan review shall pay a fee according to the schedule established by the City Council. 2. Amount. Fees payable under this section for development plan review shall be in the amount as established by resolution of the City Council. Preparation and review of all elements of the required development plan, as listed and described above, is to be at the sole expense of the developer and at no expense to the public. The fee is payable at the time of filing a petition and is not refundable. In addition to the above fees and in the event the City incurs professional fees, either legal, engineering or · professional plmmers, or any other costs including but not limited to, postage and publication expenses, the applicants shall reimburse the City for those fees, and the City Officials may require an escro\v deposit, cashier's check or letter of credit for these fees prior to the final action on the application for development plan review. Such escrow or letter of credit shall be in the form approved by the City Attorney. 3. Development Agreement. In the event additional revie\v by the City or its assigns is anticipated and/or needed during implementation of Development Plan, or other similar circumstance, the City shall require the propeliy ovmer (s) and/or developer (s) enter into a development agreement with the City. The Development Agreement shall stipulate the conditions for approval and the City's authority to inspect the development. The agreement shall fuliher require the owner or developer, as the case may require, furnish a cashier's check, escrow amount or irrevocable letter of credit in favor of the City in an amount equal to 125% of all costs associated with the City's review of the development, including but not limited to, engineering, legaL fiscal and administrative, as estimated by the City. Such escrow or letter of credit shall be in the form approved by the City Attorney, shall be conditioned upon the approval of the development plan." · 8 This amendment is adopted the _ day of ,2005, and shall be . effective upon publication. CITY OF ST. JOSEPH By Richard Carlbom, Mayor By Judy Weyrens, Administrator/Clerk This amendment was published on ,2005 L\city\stjoe\2005 . . 9 CITY OF ST. JOSEPH ORDINANCE 52 (ZONING ORDINANCE) · SUMMARY PUBLICATION The City of St. Joseph has adopted an amendment to Section 52.30 of the Zoning Ordinance. This amendment governs the R-4 TownhouselPatio Home Residential District within the City. The Ordinance: (1) establishes the intent of the R-4 District; (2) defines patio homes, rowhouses and townhouses; (3) sets forth the qualifications for a special use permit, (4) describes the permitted accessory uses vvithin the R-4 District, (5) establishes the lot area, setback and buildings requirements; (6) outlines the parking provisions, site coverage, signage, yard cover, and regulations of activities adjacent to wetlands requirements within the R4-District; (7) describes the common areas of the district; and (8) sets forth the development plan requirements of the City. · TllÌs material is a summary of Ordinance 52, Section 52.30 (R-4 TownhouselPatio Home Residential District). The full text of Section 52.30 is available for inspection by any person during regular office hours at the office of the St. Joseph City Administrator-Clerk. This Ordinance was adopted by the City Council of St. Joseph on the _ day of ,2005, and shall be effective upon publication. CITY OF ST. JOSEPH Bv -' Richard Carlbom, Mayor By Judy Weyrens, Administrator/Clerk This summary publication was published on ,2005 L:·'citY'5tjoe\2005 · . February 16,2005 Carl Stich, Chair Town of St. Wendell 36327 County Road 4 St. Joseph, MN 56374 RE: Planned Urban Service Area for the Regional Wastewater Treatment Plant Dear Chairperson Stich, The St. Cloud Area Joint Planning District Board is a multi-jurisdictional board that was established several years ago to facilitate regional planning for the central Minnesota area. Members include the counties of Benton, Sherburne and Stearns, and the cities of St. Cloud, St. Joseph, Sartell, Sauk Rapids and Waite Park. A state grant provided funding to develop a regional plan, which was adopted in May 2000, to guide growth and development in our region. As part of this plan, the St. Cloud Area Wastewater Advisory Committee (SCAWAC) was established to provide a forum to address and advise the District Planning Board and its member jurisdictions on matters relating to the equitable and efficient distribution of wastewater services to accommodate urban development. The cities of St. Augusta, St. Joseph, Sartell, Sauk Rapids, and Waite Park currently . receive municipal wastewater treatment service via contract with the City of St. Cloud. About a year ago, the City of St. Cloud, as owner of the wastewater treatment plant, initiated with the five contract cities a plant expansion planning process. The expansion planning process will determine the treatment capacity needs at the Wastewater Treatment Facility through the year 2030 for all participating cities. In order to determine the treatment capacity needed within the plant, each contract city needs to identify the proposed new boundary where it expects and/or is willing to extend municipal services to accommodate urban density development (Planned Urban Area's) between now and the year 2030. In accordance with the adopted regional plan, urban development should occur in an orderly and contiguous manner and should be carefully coordinated and facilitated through orderly annexation agreements that are negotiated between affected cities and townships. Much of the area that is currently identified in the regional plan as a Planned Urban Area is not located within an area that has access to municipal wastewater services and is not part of an established orderly annexation agreement. The cities of St. Joseph, Sartell and St. Cloud will soon need to determine if they are willing to invest the monies required to create the additional wastewater treatment plant capacity to serve any land areas within the Town of St. Wendell. In order to determine what; if any, areas within the Town of St. Wendell are feasible for any of the area cities to provide wastewater treatmentand conveyance services to, it is imperative that the City and Township reach an understanding as to the area the Township would be willing to incorporate into· an orderly annexation that is neg.otiated between the . City and Township. In the absence of such an agreement or expressed support to negotiate such an agreement, the area cities are very unlikely to invest in the ~ infrastructure necessary to create wastewater treatment plant capacity to serve . proposed development on land currently in the Township prior to 2030. . Inquiries already are occurring by landowners within parts of the Town of St. Wendel. about the potential for extension of wastewater treatment services to facilitate urban development. If the expansion of the wastewater treatment plant does not create adequate capacity to serve these planned urban areas, it should be anticipated that urban density development on private systems will not be allowed and will be fiercely opposed for the next 25 years or until such time as additional plant capacity is provided. The City of St. Cloud recently hired the consultant-engineering firm of Black & Veatch for the wastewater treatment facilities expansion plan work. The expansion planning process for the Wastewater Treatment Plant has advanced to the stage where each city will need to determine the area it is willing to pay to create the wastewater treatment and conveyance infrastructure needed to accommodate urban density development (Planned Urban Area's) between now and the year 2030: The Town of St. Wendel is urged to communicate at its earliest convenience its willingness to negotiate an orderly annexation agreement(s) to accommodate urban development in any parts of the township between now and 2030 so that appropriate infrastructure planning and investment can occur. Such communication can be directed to the authors of this letter, to Stearns County, and/or to the city(s) to which the Township is interested or willing to negotiate the terms for an orderly annexation agreement. It is our hope to hear from the Town of St. Wendel regarding this matter on or before April 1 st. f&r~d· ~~ ~~ I:' I l(' . ' DeWayne Mareck Stephen Gaetz Patti Gartland Chair, S1. Cloud Area Joint City of St. Cloud Public S1. Cloud Area Planning District Board Services Director Wastewater Advisory Committee Enclosures: Resolution adopted by the S1. Cloud Area Planning District Board regarding facilitating equitable and efficient distribution of wastewater treatment services to identified Planned Urban Areas. cc: S1. Cloud Mayor John Ellenbecker Sartell Mayor Bob Pogatshnik S1. Joseph Mayor Richard Carlbom SCAWAC S1. Cloud Area Joint Planning District Board Stearns County Administrator George Rindelaub . . RESOLUTION REQUESTING STEARNS COUNTY'S ASSISTANCE IN IMPLEMENTING MEASURES OF THE ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN TO PROTECT PLANNED URBAN AREAS AND FAC1L1TATE EQUITABLE AND EFFICIENT DISTRIBUTION OF WASTEWATER TREATMENT FACILITY COSTS AND SERVICES WHEREAS, the St. Cloud Area Joint Planning District Plan includes the stated goal to "promote the equitable and efficient distribution of wastewater treatment facility costs and services"; and, WHEREAS, the St. Cloud Area Wastewater Advisory Committee (SCAWAC) was established and meets quarterly to provide a forum to address and advise the St. Cloud Area Joint Planning District board and its member jurisdictions on matters relating to the equitable and efficient distribution of wastewater services; and, WHEREAS, it is anticipated that capacity at the St. Cloud Wastewater Treatment Facility (WWTF) will be fully utilized in the near future, and that it will be necessary to expand the WWTF within three to five years; and, . WHEREAS, the City of St. Cloud in cooperation with the Cities of St. Augusta, St. Joseph, Sartell, Sauk Rapids and Waite Park, is in the process of developing a Facilities . Plan to address expansion needs at the WWTF through the year 2030; and, WHEREAS, as part of the Facility Plan process, each participating City must determine its future boundaries, population and wastewater treatment needs and each City must pay for the added WWTF capacity that it requests; and, WHEREAS, Cities are willing to plan and pay WWTF capacity costs for areas within their corporate limits and areas that are subject to orderly annexation agreements, but are unwilling to pay capacity costs for areas o~er which they have no control; and, WHEREAS, the St. Cloud Area Joint Planning District Plan (the Plan) identifies Planned Urban Areas (PUA's) that are in the direct path of urban growth and are expected to develop within the next 20years; and, WHEREAS, the PUA's are categorized as "primary" and "secondary," where the primary PUA's are expected to develop at urban densities within the next 20 years and the secondary PUA's are not expected to urbanize within 20-years but still need to be preserved for urban development; and, WHEREAS, the Plan stipulates that development in PUA's should be accomplished at urban densities, should occur in an orderly and contiguous manner, and should be carefully coordinated with adjacent cities to ensure that it follows planned . growth patterns and is provided with the appropriate level of urban services; and, SECTION 4: GOALS AND POLICIES . Policy: Develop Regional strategies and incentives to promote theinc1usion of lo\\' income and affordable housing and housing to accommodate those with special needs throughout the tri-county area. Policy: Encourage public-private partnerships to expand affordable housing opportunities in the Region. ,\1 ASTE'V A TER SYSTEI\1 Goal: Promote the equitable and efficient distribution of wastewater treatment facility costs and services. Policy: Explore alternative approaches to providing community wastewater services to areas within the Planned Urban Areas. Policy: Discourage large, unsewered subdivisions within the Planned Urban Areas. Policy: Guided by the perspective of a Long Range ·Wastewater Treatment System Plan, the cities of S1. Cloud, Waite Park, Sauk Rapids, Sartell, and 81. Joseph should work cooperatively to decide upon the best . approach to facilitating the provision of sanitary sewer service to serve the 81. Cloud region's grO\vth area. This system should start with the acknowledgment that some of the jurisdictions still have rights to existing capacity which they purchased previously at a very favorable rate. The ne\v rates should be deteD11ined based upon the projected costs to expand and improve the treatment plant and to install new extensions and connections to the conveyance system. \^lith the fair resolution of these cost issues, the S1. Cloud area communities should proceed on a proactive basis to identify and serve new areas to provide choice to new residents and maximize the percentage of future grov.1:h in the S1. Cloud area that occurs at urban densities. Participating communities should proceed with the preparation of staged grov.1:h plans and these 1\ staged growth plans should be the cornerstones of orderly annexation plans. The three Counties, \ Benton, Sherburne and Steams, should support this process through their comprehensive plans. . ST. CLOUD AREA JOINT PLA1\'NING DISTRICT PLAN PAGE 4-9 SECTION 7: IMPLEMENTATION · · Communities within the Northstar Corridor need to carefully plan land uses around transit stations and adopt appropriate zoning controls to mitigate potential sprawl. , . A regional entity needs to be identified or established to undertake and seek funding for regional parks and trails initiatives. · S1. Cloud Urban Area cOl11111unities will establish an ongoing fOnlm to ensure the 1\ equitable and efficient distribution of wastewater services. · The S1. Cloud Area Planning Organization (APO) shall further study and refine the general roadway corridors identified on the Master Plan. · The Plan itself will be monitored and reviewed to ensure that updates are undertaken as needed to reflect local aspirations and changing opportunities. · COl11111unities within the Region should take advantage of various financial and technical assistance tools and programs offered through various State agencies. Following, each of these requirements is described in more detail. · LOCAL PLANS . The Comprehensive Plan is the primary planning document for a community. This is the plan upon which all planning-related regulatory controls, such as the zoning ordinance and subdivision regulations, are based. State enabling legislation specifies the legal requirements of the Comprehensive Plan. Comprehensive Plans include both text and a map, which set forth goals, policies and future land uses for a cOl11111unity. The text may also include background research on such things as housing, education, transportation, public facilities, economic development or other issues related to the community. The map often also includes future street systems, utilities, parks, schools and other important physical features. In addition to the Comprehensive Plan, communities often have housing, sewer, transportation, redevelopment, economic development and other plans. The jurisdictions within· the Project Area are strongly encouraged to examine . their Comprehensive and other relevant plans to ensure consistency with this Regional Plan. · ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE 7-2 SECTION 7: IMPLEMENTATION should develop, in coordination ·with and approved by member jurisdictions, a system to measure . the Plan's success. Monitoring and written reporting activities shall be completed at least on an annual basis. The CAB should be composed of a mix of individuals who are representative of major stakeholders within the plmming area similar to the composition making up the Planning Advisory Committee for the development of this Plan. PUBLIC EDUCATION Ongoing public education \vill be an imp01tant component to successfully implementing this Plan. The District Board and Project Area conmmnities should seek out creative ways to communicate the Plan's overall goals, policies and recommendations to the public. It \vill be particularly important to express to the public the importance of planning and educate them on the sustainable development and gTo\vth management concepts embodied in this Plan. Project Area communities may ·want to explore the use of newsletters, web sites, cable access and public forums to communicate these topics to the public. ONGOING~ SHARED PLAI'~NING This plal11lÌng effort has established a healthy dialogue among local jurisdictions within the . Region. The current member communities represented on the District Board have agreed to continue this dialogue and oversee Plan implementation under a modified Joint Powers Agreement. The details relating to electing officers, tenns for officers, meeting scheduling and non-member participation will be detennined by future Board policy. The principal po\vers, functions and duties of the ne\v Board, in general, wil1 be to: · Coordinate Plan implementation and maintenance; * · Maintain urban gro'^rth boundaries within the St. Cloud area; · Recommend future urban infrastructure distribution in the S1. Cloud area; · Assist Project Area communities in developing plans and policies that ensure the integrity of the District Plan; and · Coordinate with the Project Area Counties to implement the Plan outside the St. Cloud area. The city representation on the District Board consists of a representative(s) from each city in the S1. Cloud Urban Area. At the outset of this project that included Sartell, Sauk Rapids, S1. Joseph, S1. Cloud and Waite Park. Several tmvnships are also included in the Urban Area and were represented on the District Board tlrrough their respective County Representatives. However, near the conclusion of tl1Ìs plmming process one of the Urban Area townships, St. Augusta Township, was granted incorporation to the city of Ventura. The District Board should consider ho\v this new city \vill be involved in future plmming within the S1. Cloud area. The Joint Planning Project has addressed several issues of joint concern among the Project Area . commu11Ìties including housing, regional parks and trails, wastewater, transportation and growth ST. CLOUD AREA JOINT PLA1\'NING DISTRICT PLAN PAGE 7-5 SECTION 7: IMPLEMENTATION . REGIONAL "1 ASTE'''ATER During the planning process for this project, an ad hoc conmlittee consisting of engineers, staff and elected officials of cities within the S1. Cloud Urban Area was established to discuss the delivery of wastewater services. This type of ongoing, shared planning among the communities within the Ultimate Service Area will be critical to ensuring that the delivery of wastewater services occurs in an equitable, orderly and efficient manner. The District Board has committed to continuing this dialogue beyond the adoption of tlllS Plan through the fomlation of a wastewater advisory commission for the St. Cloud Master Plan area. Once established, this commission should include representation from, at a minimum, each of the five cities within the St. Cloud Urban Area who receive services from the St. Cloud wastewater system. TRANSPORTATION Transportation planning in the St. Cloud area is currently conducted by the Area Plaming Organization (APO). The APO examines many issues related to land use and transportation . planning, such as trends in population and employment characteristics, land use, travel demand, and other related areas. With tIlls infomlation, it prepares and updates transportation plans and improvement programs for the St. Cloud area. In order to receive Federal funding, all roadway projects must be identified on the APO's Roadway Plan. The transportation component of the St. Cloud Area Master Plan provides a general representation of the transportation issues that emerged from the visioning process. It does not provide a detailed inlplementation schedule or specific roadway locations. Instead, it mghlights the general corridors identified as requiring further study through the APO's transportation planning process and through smaller sub-area studies. More specifically, for each of the proposed future roadway corridors the APO will need to: · Identify a purpose and need; · Develop a design concept and project scope; · Look at and compare aItemative concepts; · Coordinate the preparation of an Environmental Impact Statement eElS); · Recommend a preferred alternative; and · Coordinate construction and funding. Through this process, funding packaging and the lead agency or local government for each project will be identified. The APO will also examine the impacts of proposed roadways on adjacentland uses. . The proposed new Mississippi River bridge crossings identified on the Master Plan face inlportant issues regarding. the state Wild and Scenic River Program and Rules. Iriitial ST. CLOUD AREA JOINT PLANNING DISTRICT PLAN PAGE 7-9 . ;0 ¡g if UJJ <:::.> LI.J ;:;;, C'..J CI) """" 0 8JJ -.-, -, W ~ '¡fl. tft.?ft ~'#. ~ ::Æ " " " /-' ...lI- It) (1) co .... ON CO .... 0 ~ Cl') <C<C CO I"') It) .... 1"').... .... It) .... 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I' '" . .\~ I~ ~ (-f\."" / I . ,- ~ "0 \) ''10. ... '.' , . ... ,. "\)" . 'V ffi!i~ I t>"~J' E . --OOJ99 3/100,00.005-- .~.(; I ~ _ - -"\ \ \ ,( z<_ ¡..: > ">_ I .0' ~ í ~~UJ I: - - - \-- v/) ". 'U öl;;!;r I : --'CÎ ;:~"(-<o I .,Q.J . I ,.., zz~ ~ ...¡ '- - 6A\p-LUI 8Jd\ç:-9L-170-006 d3\pO]\<;' 0006\006\:1 · . . Draft February 3, 2005 Page 1 of 5\' '7 . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, February 3, 2005 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz. City Administrator Judy Weyrens. City Representatives Present: City Engineer(s) Tracy Ekola & Joe Bettendorf Others Present: Luke Hellier, Anika Morton, Jennifer Hitzemann, Kiersten, Gjerstad, Richard McCarty Approve Aqenda: Rassier made a motion to approve the agenda with the following correction: 6 Delete and reschedule at a later date The motion was seconded by Symanietz and passed unanimously. Consent Aqenda: Wick made a motion to approve the consent agenda as follows. a. Minutes - Approve the Minutes of January 6, 2005 b. Bills Payable - Approve check numbers 35301 - 35323 c. Transportation Priorities - Authorize the Mayor and Administrator to execute Resolution 2005-04 Accepting the Transportation Priorities as identified by the St. Cloud Area Planning Organization. d. Gambling License - Accept the Minnesota Lawful Gambling Application for Exempt Permit for the St. Joseph Volunteer Firefighters for an event to be held on April 22, 2005 at the LaPlayette. The motion was seconded by Rassier and passed unanimously. . Public Comments to the Aqenda: No one present wished to speak. Public Hearinq, Request to vacate easement - Indian Hills Plat, Summit Manaqement: Mayor Carlbom opened the public hearing and stated the purpose of the hearing is to consider release of a drainage easement located on the southwest corner of Lot 2 Block 1 of Indian Hills Park Plat. Weyrens stated that when the City Council reviewed the site plan for Boulder Ridge Apartments, they agreed to allow Mark Lambert to drain his surface water to the wetland owned by the City. The development only included the upper lot for Boulder Ridge and as a result the City referenced in the Development Agreement that the surface water for lots 1 and 2 would drain to the wetland area. Weyrens stated that the staff has reviewed the easement release and they are recommending that the easement be released. Anika Morton, of Lambert and Associates was present to represent Summit Management and offered to any questions. There being no one present to speak, the hearing was closed at 7:05 PM. Ekola stated that when the property was originally platted their was not an intent to use the City holding pond. Since that time the City has approved the use of the holding pond, negating the necessity of the drainage easement. Ekola concurred with city staff that the drainage easement could be released with the understanding that Lot 2 will drain to the wetland area owned by the City. Carlbom questioned Ekola about the water problems on Northland Drive. Currently water pools at the base of Northland Drive creating a potential safety hazard. Ekola stated that when the lower lot is developed the drainage problems will be resolved. Symanietz made a motion to adopt resolution 2005-05 Releasing the Storm Water Easement. The motion was seconded by Rieke and passed unanimously. CITY ENGINEER REPORTS . Test Wells: Bettendorf reported that Traut Well has rescheduled the test wells and they should be in place within the next week. Draft February 3,2005 Page 2 of « '? - - County Road 121: Bettendorf reported he met with representatives of the Stearns County Engineers Office to discuss the CR 121 improvements and the status of the sewer line. After construction of the improvements it was noted that the pipe seams contained gaps and the line was holding water. The major separations were repaired and the City will incur ongoing maintenance costs because of the poor installation. In discussing the matter with the Wastewater Operator, to assure function, the sewer line will need to be cleaned annually. Since a normal warranty is 20 years, the contractor should cover the additional costs during that period. It has been calculated that the additional cost to the City over the warranty period will be $ 90,000. He also stated that he gave the information to the County regarding sidewalk issues and they agreed to review defects in the sidewalk. He also stated that Meadowvale is suing Bauerly Brothers for additional costs incurred due to the needed soil borings. Bauerly Brothers in turn has named Stearns County in the lawsuit and are seeking damages in the amount of $ 70,000 to $ 100,000. MAYOR REPORTS S1. Wendel: Mayor Carlbom stated that he along with Councilor Rassier an Administrator Weyrens attended the February 1, 2005 meeting of S1. Wendel Township. The purpose of attending the meeting was to establish a joint meeting between the City of S1. Joseph and S1. Wendel Township. The meeting has been established for February 17, 2005 at 6:00 PM. Sales Tax Issue: Carlbom attended a meeting with the area mayors to discuss the sales tax issue. S1. Cloud Mayor John Ellenbecker agreed to work with the lobbyist hired by the area Cities to prepare the bill for authoring and to discuss strategy for successful lobbying. In addition to the regional sales tax bill, some Representatives are lobbying for a statewide bill that would allow the implementation of an . additional one half-cent tax. The Statewide bill would establish criteria before a tax could be imposed. Those criteria have yet to be established and have the potential of not being in the best interest of the S1. Cloud Regional Tax. Fire Board: The Fire Board met on Wednesday and discussed the following: 1) use of FEMA funding; 20 purchase of a personnel carrier; 3) Increase in compensation for the Fire Chief, Assistant Fire Chief; and Fire Fighter response wage. COUNCIL REPORTS RIEKE Council Procedures: Rieke questioned procedurally if the Council should be acting on matters that are introduced during Mayor or Council reports. Items requiring action should be placed on the agenda so that the constituents have an opportunity to provide feedback to the Council. They agreed that as a matter of procedure items introduced during reports will not be acted on until a later meeting when it can be published on an agenda. RASSIER Historical Society: Rassier stated that the Historical Society met and they elected their new officers with everyone paying their dues. The next meeting will be held at the Monastery Art Museum. WICK Park Board: Wick reported that the January Park Board meeting was cancelled. APO: He stated that information from the APO is included in their packets for review as well. . Draft February 3,2005 Page 3 of ~ ? . Kleinfelter Park: Wick questioned the outcome as to whether or not the City has decided to plow Kleinfelter Trail. Weyrens stated that no on has responded to the past inquiring of the Council seeking a volunteer to maintain the trail. Rassier stated that if the City were willing to plow one trail in the City, why wouldn't they plow the other city trails. Rieke stated that this is a quality of life decision and it must be determined how much taxpayers are willing to pay for that service. Carlbom questioned how many people would be affected if they City were to plow the trail. Wick clarified that the City cannot use Park funds to pay for the plowing because those funds are restricted by Statute. As the winter season is nearing completion Weyrens suggested drafting Request for Proposals (RFP's) to outsource the service. If this were completed during the budget process the Council could determine if funding is available. Wick made a motion authorizing city staff to prepare RFP's for the snow removal service of the City Trail system. The RFP should be drafted so that the cost of specific trail could be identified. The motion was seconded by Symanietz and passed unanimously. Carlbom requested that the Park Board discuss the snow removal on Trails and make a recommendation to the City Staff. Wick agreed to forward the information to the Park Board. SYMANIETZ Snow Removal: Symanietz thanked the residents for helping to shovel out the fire hydrants. St. Cloud Joint Planninq Meetinq: Symanietz reported that she attended the Joint Planning Board meeting for Mayor Carlbom. The meeting included election of Officers and each jurisdiction presented a brief summary of Planning Activities occurring during 2004. . Life Cycle Housinq Board: Symanietz reported that she attended the Life Cycle Housing Meeting and that the Life Cycle Housing Committee wants to make a change from 80% area median income to 80% state median income. Newly Elected Officials Conference: She attended the conference for newly elected officials and stated that she learned a lot of useful information. Wastewater Advisory Board: Symanietz reported that she attended a meeting where they talked about the possibility of St. Stephen running their wastewater through St. Wendel if they wanted to belong to the St. Cloud Wastewater program. City Sloqan: Currently, the City's website has" A Good, Great Place" for its slogan. Symanietz stated that perhaps the City could have a contest to find a new slogan for the City in which the public would come up with the new slogan for the City. She has contacted the Newsleader and they are willing to cover the story. When questioned as to the origin of the existing slogan, Weyrens stated that the phase on the website is from the documents that were prepared when the Design Team visited St. Joseph. Rassier stated that in his opinion the slogan contest should be part of the St. Joseph Chamber or Downtown committee. Weyrens clarified that the City is prohibited from funding prizes and if the Chamber is funding the contest they should be the main contact. Rieke clarified that the slogan is only used for the website and not for any city letterhead. Symanietz has been directed to ask the Chamber if they are willing to chair the contest. Adjourn: Rassier made a motion to adjourn at 7:45 PM; seconded by Rieke and passed unanimously. . Judy Weyrens Administrator Draft February 8, 2005 Page 1 of 4 . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Tuesday, February 8, 2005 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz. City Administrator Judy Weyrens. City Representatives Present: City Engineer(s) Tracy Ekola & Joe Bettendorf, City Attorney Tom Jovanovich Others Present: Galen & Terri Keyes, Chuck & Becky Neeser, Randy & Sue Broda, Rick & Audrey Schroeder, John Schroeder, Paul Krey, Debra Viehauser, Mark & Beth Leither, Betty & Bernie Schloemer, Brian & Linda Johnson, Tom & Barb Nieland, Thomas & RoseAnn Homan, Ann Reischl Public Hearinq, Final Assessment - Hill Street Improvements: Mayor Carlbom opened the public hearing and stated that the purpose of the hearing is to consider and possibly adopt, the proposed assessment for the 2005 Street and Utility Improvement for property abutting Hill Street and 3rd Avenue SW. The improvement will consist of street, water and sewer. Carlbom turned the floor over to the City Engineers Joe Bettendorf and Tracy Ekola. Bettendorf stated that this is the fourth meeting with the residents involved in the improvement area. They first meeting was an improvement hearing, followed by two open houses in which the residents were able to come and ask questions about their properties. The last of the meetings is the hearing tonight, the final assessment. Bettendorf began by discussing the costs associated with the improvement. He presented both the preliminary costs and the final costs, which were similar. After discussing the costs of the project, Bettendorf discussed the financial impact of the project. The assessment was broke down to illustrate individual assessment and an assessment for a typical lot. . Street, Grading, Drainage $409,600 $445,985 Sanitary Sewer $136,700 $159,044 Water Main $158,200 $157,038 SUBTOTAL $704,500 $762,067 Booster Pumps $36,000 $32,000 5% Construction Contingency $70,500 $38,104 Engineering $140,900 $152,413 Financin $70,400 $60,965 GRAND TOTAL $1,022,300 $1,045,549 Special Assessments $776,285 City General $237,264 City Trunk Water $32,000 TOTAL $1,045,549 Reconstructed Street (60%) $51.27/ft $53.37/ft Sanitary Sewer $4,908/unit $5,288/unit Water Main $5,274/unit $4,857/unit . Draft February 8, 2005 Page 2 of 4 · SAC $2,000 WAC $2,000 Trunk Sewer $150 Trunk Water $150 Inspections & Meter $285 TOTAL $4585 Assessment $15,720 Connection Char es $4,585 TOTAL $19,000 $20,067 ***Estimated cost to run services to house = $1,500 - $2,500*** After discussing the costs for the project, he then went over the payment terms to explain how they will be paying for the improvements. Assessments · Paid over a period of 15 years · Pay assessments by October 1 No Interest · · Pay assessments by December 31 3 Months Interest · Pay assessments after December 31 3 Months + Full Year Interest · Interest Rate: 4 Y:æ % + 1 Y:æ % = 6 % (Est.) Connection Terms · Charges are paid at the time of hookup · Sanitary Sewer within 90 days Water Main within 90 days (Except November through May) Charge if Lieu of Assessment: Change in Land Use, Platting or Lot Split Ekola then presented the construction plans and schedules for the project. Project Schedule · Begin Construction (Tentative) May 2005 · Substantial Completion September 2, 2005 (All work except 2nd lift pavement) · Final Completion (2nd lift pavement) June 15, 2006 Work Schedule · Project 7 AM to 7 PM Monday - Saturday · Hill Street West of 3rd Avenue 8 AM to 5 PM Monday - Friday ***Work is not permitted on Sundays, Holidays, or Holiday Weekends*** After discussing the construction plans and the work schedules, Ekola addressed the Access Roads for the project. She stated that Hill Street or 3rd Avenue roadway (i.e. access to CR 121) would be · maintained on a daily basis. 3rd Avenue and Hill Street will usually have access at all times either from Draft February 8, 2005 Page 3 of 4 . CR 121/Hill Street or Iverson/3rd Avenue. However, West Hill Street Access will be closed at times from 8AM - 5PM. To assure that Emergency Services have access to the area, they will be provided a regular update on detours. Ekola also discussed some miscellaneous details of the project that the residents should be aware of, such as: · Temporary water provisions in construction contract (if needed) · Low Water Pressure for higher elevations which would create a need for booster pumps · Temporary Mailboxes with a tentative CR121 location · Temporary Newspaper Mailboxes · Driveway Improvements · Trees or landscaping in existing right-of-way will not be replaced. · Water/Sewer Services will be installed to property line and residents will then need to schedule private connections to water/sewer services after substantial completion (and before July 2006). Rieke questioned Ekola about the Booster Pumps and whether or not a plumber could install them. Ekola stated that they would hire their own plumber to install the pump and they would then be reimbursed. She further stated that she spoke with Metro Plumbing and they have stated that they normally charge $700 to install a booster pump. The City has not yet determined the maximum reimbursement for the pump and installation. Wick questioned the booster pumps and who would be responsible for maintenance. Eko/a stated that the owner would be responsible for the pump until the City can construct a booster station. At this time Mayor Car/bom opened the floor to questions and/or comments from those present. . Chuck Neeser, 704 HiI! Street West, addressed the Council with a few questions and concerns. · Neeser stated that he has some concerns about the road being shut down from 8-5. How will the garbage be picked up? How will emergency vehicles get to the homes in the event of an emergency? Ekola stated that they wil! have to arrange a new time for the garbage service or they wil! arrange to have the contractors bring the garbage to the end of the road and then return them later in the day. She a/so stated that they would keep communication open between the contractors and medical personnel for emergency situations. · He also questioned where the booster pumps will be installed and the size of the pumps. Ekola responded that they are approximately the size of a breadbox and they are installed inside by the water connection. · Neeser questioned how many and which trees will be removed. Ekola responded that all trees that wil! be removed have been marked and the property owners have been made aware of the removal. · Neeser also questioned about the possibility of the project not being completed as scheduled. Ekola stated that they anticipate it being finished as scheduled, however the weather may affect the time frame for the completion of the project. Tom Nieland, 700 HiI! Street West, approached the Council to ask about the depth of the sewer and the costs to haul the dirt away. Ekola stated that the sewer line will be approximately 10-12' deep. With regard removal of soil, the contractor will be using a procedure where the soil is placed behind the area being excavated. This method allows for greater access. Weyrens stated that she received a letter from Michael Hanauska, 817 3rd Avenue SW objecting to the amount being assessed for the improvements. ~ - t-ebruary u, LUU::> Page 4 of 4 Rassier made a motion to close the Public Hearing. The motion was seconded by Symanietz; passed unanimously and the Public Hearing was closed. . Rassier made a motion to adopt resolution 2005-6, adopting the assessments for Hill Street and 3rd Avenue NW. The assessments will be payable over a 15 year period with an interest rate of 6%. Further, the assessment will be due on October 1, 2005. All assessment balances on October 31, 2005 will be charged interest from October 1, 2005. The motion was seconded by Symanietz and passed unanimously. Other Matters: Weyrens stated that a group of area elected officials would be going to the capital to lobby for Transportation Projects. The City has been asked to support the Northstar Corridor to extend transit from Big Lake to the Twin Cities. Wick made a motion to adopt Resolution 2005-07, Supporting Phased Implementation of the Northstar Commuter Rail Development Corridor. The motion was seconded by Rieke and passed unanimously. Adjourn: Rassier made a motion to adjourn; seconded by Symanietz and passed unanimously. Judy Weyrens Administrator . . Draft February 10, 2005 Page 1 of 5 . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Thursday, February 10, 2005 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz. City Administrator Judy Weyrens. City Representatives Present: City Engineer(s) Tracy Ekola & Joe Bettendorf, City Attorney Tom Jovanovich Others Present: Mike Phillipp, Herman & Pat Gangl, Brian Donnay, Rick Heid, Vickie & Darwin Erickson Public Hearinq, Final Assessment - Cloverdale Area Improvements: Mayor Carlbom opened the public hearing and stated the purpose of the hearing is to consider and possibly adopt, the proposed assessment for the 2005 Street and Utility Improvement for property abutting ih Avenue SE, Dale Street and Callaway Street. The improvement will consist of street, curb and gutter, water and sewer. Carlbom turned the floor over to the City Engineers Joe Bettendorf and Tracy Ekola. Bettendorf stated that they have met with the residents several times prior to discuss the project. They met earlier for the preliminary improvement hearing, followed by a couple of open houses in which the residents were able to come and ask questions about their properties. Bettendorf began by discussing the costs associated with the improvement. He showed both the preliminary costs and the final costs. After discussing the costs of the project, Bettendorf discussed the financial impact of the project. The assessment was broke down to illustrate individual assessments and the detailed calculations. In addition to the assessment, the property owner must pay the connection charges totaling $ 4,285. The connection charges cannot be assessed and are due and payable at the time of connection. . Street, Grading, Drainage $189,300 $231,616 Sanitary Sewer $78,500 $159,048 Water Main $86,200 $74,834 SUBTOTAL $354,000 $429,240 5% Construction Contingency $35,400 $21,462 Engineering $70,800 $85,848 Financin $35,400 $34,330 GRAND TOTAL $495,600 $570,880 Special Assessments City General TOTAL Reconstructed Street (60%) $43.81/Ft $51.16/Ft New Street $54.87/Ft $68.42/Ft Curb & Gutter $13.52/Ft $13.87/Ft Sanitary Sewer $4,580/Unit $4,087/Unit Water Main $4,667/Unit $4,173/Unit Draft February 10, 2005 Page 2 of 5 . 1~I¡Uìlllœ_ml~tlløllï»R~SSc, >, 'ii ,.'.. 'h" SAC $2,000 WAC $2,000 Trunk Sewer $150 Trunk Water $150 Inspections & Meter $285 TOTAL $4585 Since there are three typical lots in this area, Bettendorf presented a comparison of the different lots showing both the preliminary and final assessment numbers. He also showed the residents a comparison of costs between their improvement costs and those of the Hill Street project showing the breakdown as well as a total cost comparison between the two projects. . Bettendorf stated that this project is similar to that of the Interior Street Project from 2002. To show the differences between the two, Bettendorf did a similar comparison between the Cloverdale Project and the Interior Street Project. Reconstructed Street (60%) New Curb & Gutter Replace Water Main - - Draft February 10, 2005 Page 3 of 5 . Ekola then presented the construction plans and schedules for the project. Project Schedule · Begin Construction (Tentative) May 2005 · Substantial Completion August 15, 2005 (All work except 2nd lift pavement) · Final Completion (2nd lift pavement) June 20, 2006 Work Schedule · Project 7 AM to 7 PM Monday - Saturday Ekola stated that the contractors are allowed to work on Saturdays. However, work is not permitted on Sundays, Holidays, or Holiday Weekends. Allowing the contractors to work on Saturdays will help to speed up the completion of the project. Ekola stated that the Sanitary Sewer and Watermain will be constructed along ih Street, Dale Street and Callaway. There will be new streets along Callaway and Dale; however, ih Avenue will have the street reconstructed. She stated that Water/Sewer services will be installed to the property line and it is up to the property owner to connect those services to their homes. In her discussion of the project design issues, she stated that the location of the centerline of ih Avenue would be near the middle of the road. She also stated that there has been some thought by the developer of Graceview Estates to construct the private driveway to line up with Dale Street rather than in the middle of the block. Ekola further stated that the City received approval from the Minnesota Department of Health for the well variances needed for the project. There may be some trees removed in the right-of-ways or utility easements based on conflicts with the construction area. - They plan to keep good communication between the Engineer, Contractor, and the residents. To accomplish this a newsletter will be mailed to property owners identifying contact numbers and project - status. Ekola also discussed some miscellaneous project considerations that the residents should be aware of, such as: · Access - The contractor is to maintain access on a daily basis. · At the south end of ih Avenue, there may be a temporary road closure during construction near the gas easement. Affected properties will be notified 24-48 hours prior to road closures. · Temporary water provisions are included in the construction contract (if needed) · There will be a temporary location for the delivery of mail and newspapers. The location is yet to be determined. · Driveway Improvements - Ekola stressed that if the property owner would like to maintain their own driveway after construction, they will need to make the City aware of their intentions shortly after construction begins. Otherwise, the contractor will restore the driveway with the same material that was removed. · Water/Sewer Services will be installed to property line and residents will then need to schedule private connections to water/sewer services after substantial completion. Ekola stated that there were some questions as to why the project was not designed to extend the water and sewer along Dale and Callaway from 9th Avenue. In reviewing the costs to do so, t was determined that it would cost an additional $ 55,600. Therefore the design was not considered. At this time Mayor Carlbom opened the floor to questions from those present. Draft February 10, 2005 Page 4 of 5 . Pat Gangl, 316 th Avenue SE, addressed the Council with a few questions and concerns. · Gangl asked why they are being assessed for a contingency fee. Bettendorf stated that they allow a 5% contingency fee for construction to allow for any unexpected occurrences such as bad material, construction problems, etc. He a/so stated that if that money is not used,· there is a possibility that it can be dropped from the assessments. · Gangl requested that the City complete an appraisal of their property before and after the improvement to verify that the property value has increased at the same level of the assessment. Jovanovich stated that the City is not likely to do this because it would be too costly. The only reason that they would do the appraisals is if there was an objection that moved it to the courts. He stated he has been the City Attorney for more than 30 years and he has never seen this happen. Jovanovich also made a recommendation to the Council that they do not do the appraisals as requested. Rassier stated that the City did consider this request but decided in the contrary, as the City believes the assessment is fair and reasonable. Jovanovich stated that there is a State law that the amount assessed to a property owner cannot be more than the increase in market value and the City is confident that they are within the parameters of the Statute. Mike Phillipp, 338 th Avenue SE, approached the Council to ask some questions about the project as well. · Phillipp questioned what assurance he has that storm water will not be an issue. He stated that he currently has a drainage issue and does not want that expanded. . Ekola stated that th A venue will be lowered and storm sewer will be constructed along Dale and Callaway. This combination should alleviate his drainage issues. · Phillipp also questioned the gas line he has on his property. The gas company needs a 50' right-of-way, so he would like to bring the sewer along the north side of his home. Bettendorf stated that they are aware of that and they can work with him to have it done the way he would like it. Bettendorf also stated that the water and sewer lines can be placed on the property at the wishes of the property owner as long as the City is notified at the time of construction. . · Phillipp also stated that he would like to put his own driveway back in after the improvements as he wants one continuous driveway without patches. · Phillipp also questioned whether or not he could have a second driveway cut. He stated that he requested it from the Township and they sent him a letter giving permission for him to have a second driveway. Weyrens stated that upon proof of approval from St. Joseph Township the second driveway access would be allowed. Herman Gangl, 316 th Avenue SE, also had some questions for the Council and the Engineers. · Gangl questioned the cost difference between a 10' line and an 8' line. Bettendorf stated that he would need to research that further because they are in different formats. · Previously, Gangl requested that the City provide them with an appraisal before the project and after to prove that the increase in market value is similar to the amount they are being assessed. He stated that he understands that the City is not willing to do that; however, they would just like it in writing that the City is unwilling to provide that - information. ~ Draft February 10, 2005 Page 5 of 5 . · Gangl also stressed some concern as to whether or not the City has looked into some federal grant money. Bettendorf stated that they have looked into that, however it is very hard to get federal grant money for projects like this due to the St. Joseph median income. The last time the City received this type of funding; they offered aid based on a lot-by-Iot basis rather than the entire project. · Gangl questioned the interest for the project and when it would start and stop. Weyrens described the interest schedule as follows: - o interest if paid by October 30th - 15months interest if paid after October 30th (to account for Oct, Nov, Dee 2005 and all of 2006) · Gangl also questioned the driveway and how close they will get to the garage door with the driveway, as he wants to redo his driveway this summer. Bettendorf advised Gangl that he might want to wait until the project is done and redo the entire driveway to make it al/ look the same. · During Bettendorf's presentation, he was using some numbers as a comparison and Gangl questioned how he calculated the costs. Bettendorf stated that the numbers used for comparison purposes are a combination of new and reconstructed streets. Marvin Mastey, 717 Cal/away Street, approached the Council with a general question in regards to an evergreen tree that is causing problems for people who need to read street signs. He stated that there is a tree on the corner of ih and Callaway Streets that he would like to see removed during the construction if possible. Rassier stated that they would need to contact the property owner before removing the tree. . Pat Gangl, 316 7h Avenue SE, approached the Council one last time to state that they currently have a double lot on Dale Street and ih Avenue SE. An individual approached them and stated that they were told that they were looking to sell one of the lots. She clarified that they would not be selling the extra lot. Wick made a motion to close the Public Hearing. The motion was seconded by Rieke; passed unanimously and the Public Hearing was closed. Wick questioned whether or not the residents would be notified of any short-term road closes that come up during construction. Ekola stated that they would be notified. Rassier made a motion to adopt resolution 2005-08, adopting the assessments for the Cloverdale Area. The assessment will be payable over a 15 year period with an interest rate of 6%. Further, the assessment will be due on October 1, 2005. All assessment balances on October 31, 2005 will be charged interest from October 1, 2005. The motion was seconded by Rieke and passed unanimously. Adjourn: Rieke made a motion to adjourn; seconded by Symanietz and passed unanimously. Judy Weyrens Adm in istrator - ~ Draft February 17, 2005 ( Page 1 of~ S . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, February 17, 2005 at 7:45 PM in the St. Joseph City Hall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz. City Administrator Judy Weyrens. City Representatives Present: City Engineer Joe Bettendorf, Public Works Director Dick Taufen, Chief of Police Pete Jansky Others Present: Mark Sakry, Don Adams, Scott Ronglien, Ken Loso, Jim Schuman, Bob Herges, Dave & Sharon Aistrup, Josh Robinson, Kiersten Gjerstad, Jody Terhaar Approve Aqenda: Wick made a motion to approve the agenda with the following changes: Change 3f Northland Plat 7 Add 9a Wobegon Facility Rental Fee Add 9b Cable Commission - Request to replace equipment Change 3b Delete Minutes for February 3 The motion was seconded by Rassier and passed unanimously. Consent Aqenda: Rassier made a motion to approve the consent agenda as follows with the change in item f and the deletion of the February 3 minutes. a. Bills Payable - Approve check numbers 35372-35449 b. Minutes - Approve the Minutes of January 20 and 25, 2005 c. LELS Labor Contract - Authorize the Mayor and Administrator to execute the labor . contract between the City of St. Joseph and LELS #224. d. Contract Payment - Authorize the Mayor to execute Application for Payment #12 for the 2003 Liberty Pointe Improvements and authorize payment to R.L. Larson in the amount of $7,525.42. e. Contract Payment - Authorize the mayor to execute Application for payment #1 for the 2004 Test Well Project and authorize payment to Traut Well in the amount of $8,136.28. f. Contract Payment - Authorize the Mayor to execute Application for Payment #7 for the 2003 Northland Plat 7 Improvements and authorize payment to R.L. Larson in the amount of $2,131.06. g. Ordinance Amendment - Authorize the Mayor and Administrator to execute an Amendment to Ordinance 71.11 Subd 2(f) clarifying the definition of an open container. h. Contract Award - Authorize the Mayor and Administrator to execute the contract between the City of St. Joseph and RL Larson Excavating for the Hill Street Improvements at a contract price of $762,067.46. i. Contract Award - Authorize the Mayor and Administrator to execute the contract between the City of St. Joseph and Larson Excavating for the Cloverdale Improvements at a contract price of $429,239.86. Discussion: . Weyrens stated that the LELS contract has not yet been signed by the union, however, there should be no reason why they would not sign. The motion was seconded by Symanietz and passed unanimously. Public Comments to the Aqenda: No one present wished to speak. Pond View Ridqe 9: Bob Herges appeared before the Council to request final plat approval for Pond View - Ridge Nine. Weyrens stated that this is the last phase of Pond View Ridge and final plat is consistent ~ Draft February 17, 2005 (' Page 2 otif . with the Preliminary Plat. Previously, the Planning Commission agreed that if the Final phase were consistent with the Preliminary Plat, they would not need to approve it before the City Council. Herges stated that he has had discussions with Dick Taufen in regards to possible sump pump discharge on the lots. He would like the lots along the west side of 1ih Avenue to have the sump pumps run back towards Klinefelter rather than in the storm sewers. Wick stated that the drainage area along the park fills in pretty good after a good rain. Bettendorf then stated that they could allow that with the option to require that they drain into the storm sewers if it appears that the area will remain saturated and wet. Herges stated that they would like to not have to put sump pumps in basements if at all possible. Rassier made a motion to approve the final plat for Pond View Ridge Nine and authorize the Mayor and Administrator to execute the Development Agreement between the City of St. Joseph and Pond View Ridge LLP. The motion was seconded by Rieke and passed unanimously. MAYOR REPORTS St. Cloud School District: Carlbom stated that he attended a meeting with the St. Cloud School District in which they discussed the Building Facilities Plan. The plan is very broad right now, but they are planning for 10 years. He stated that during the introduction, they did clarify that St. Joseph needs new facilities. Sales Tax: Mayor Carlbom stated that he attended a meeting regarding the proposed one-half cent Sales Tax. Flaherty and Hood, the lobbyists for the sales tax, reported that they met with Representative Knoblach and asked him to author the enabling bill, to which he refused. Knoblach has stated that he only wants to support the cities he represents; which include Waite Park and St. Cloud. The area Cities are also trying to work with Hosch and Severson both of which are strong supporters of . the half-cent sales tax to author a bill. They represent the cities of Sauk Rapids, Sartell, St. Joseph and St. Augusta. There is a meeting next Thursday to discuss this again. Mayor Ellenbecker of St. Cloud will be meeting with Representatives Hosch and Sieverson. Flaherty and Hood also stated that they are going to try to get Knoblach to support a regional bill, as they need him as a chief supporter of the sales tax. COUNCIL REPORTS SYMAN I ETZ City Sloqan: Symanietz stated that she has been working with the St. Joseph Chamber of Commerce to sponsor the City Slogan contest. The Chamber has established a committee of four (4) to sit on the Committee. WICK Rec Association Meetinq: Wick stated that he attended the Rec Association Meeting and that St. Joseph has been awarded by the State of Minnesota to host the Co-Rec B & B Tournament on July 30 and 3151 There is a possibility that some games could begin on July 29, 2005. He also stated that the tentative date for the town gown tournament is April 30 and May 1. RASSIER - No Report RIEKE EDA: The EDA met and discussed the proposed Southwest beltway and the need to support the downtown area and they also discussed the refinancing of the City Hall facility. Snow Removal: Rieke that status of the snow removal for City trails and if it will be an agenda item for an - upcoming meeting. Weyrens stated that at the previous meeting the Council agreed to solicit proposals - Draft February 17, 2005 ç Page 3 of~ . for the snow removal and this will be completed during the budget process. Rassier stated the Council also referred the matter to the Park Board for consideration and recommendation. ADMINISTRATOR REPORTS WobeQon Facility Rental Fee: Weyrens stated that the original intent was to allow the public to rent the Wobegon Facility similar to the rental process for the Fire Hall and Parks. Once the fees are established, the City would immediately begin to rent the facility. Due to the stainless steel interior and concrete floors, Weyrens suggested that the fees be set as follows: Rental Fee $75.00 Damage Deposit $200.00 Wick made a motion to establishing the rental fees for the Wobegon as recommended by Weyrens. The motion was seconded by Rieke and passed unanimously. Cable Commission - Equipment request: Weyrens stated that the Cable Commission is requesting to replace all of their VCRs. There are 6 VCRs total which would cost an estimated $1800. The expenditure would be funded through the Peg Access fee, which has sufficient funds. Rassier made a motion authorizing the purchase of six VCR's at an estimated cost of $ 1,800.00. The motion was seconded by Rieke and passed unanimously. 2AM Bar Closinç¡: Weyrens stated that the City received a request from Mark Loso requesting reconsideration of the 2AM Bar closing. The Council has twice discussed this matter and both times the request was denied. The major reasons for denial were the potential overtime costs for policing and the potential negative affects on the residential neighborhoods. . Ken Loso, Loso's Mainstreet Pub, approached the Council and stated that he feels that St. Joseph is an island all by ourselves. The surrounding areas all have the 2AM bar closing and he stated that he would like the same opportunity as those other areas. He is asking the Council make a decision one way or another. Weyrens stated that if the Ordinance is changed to allow for the 2AM bar closing, all liquor license holders would see an increase in the cost of their liquor licenses based on the current fee structure. Dave Aistrup, LaPlayette, also approached the Council and stated that he feels that this is an economic issue. He stated that the costs to run the business are increasing, and as a result, he needs an extra hour of business to make up for those costs. Mark Zimmer, Former owner of LaPlayette, questioned why liquor license holders would see an increase in their liquor license fees. Carlbom stated that they would all be responsible to pay extra to make up for the increase costs for the City. Zimmer also stated that the bar owners are at a strict disadvantage in our community when it is not consistent with the surrounding cities. Sharon Aistrup, LaP/ayette, approached the Council as well to discuss the extra costs for law enforcement. She stated that only a few bars want to participate in the 2AM bar closing and they are only requesting the extra hour on Thursday, Friday, Saturday. Therefore the overtime would be minimal. After hearing the concerns of the local bar owners, Carlbom asked a few other representatives to approach the Council with their thoughts on the issue. Pete Jansky, Sf. Joseph Police Chief, approached the council and there were some questions raised by the Council members. Wick questioned whether or not he has thought about the possible overtime if this were to pass. Jansky stated that they recently set a new schedule for the officers and he would not know - how much overtime would be needed. Wick also questioned whether or not there are extra police officers scheduled on the weekends. Jansky stated that he currently schedules 2 officers from 9PM to 3AM on - Draft February 17, 2005 / Page 4 of ~'J . weekends. However, they do schedule additional officers for special events such as Homecoming and Senior Farewell. Dick Taufen, Sf. Joseph Public Works Director, appeared before the Council to address the 2AM Snow Removal Ordinance. The current parking ordinance states that cars not be parked on city streets from 2AM - 7 AM between November 1 and April 1. Taufen stated that they normally start plowing at 2Am and they generally start on Minnesota Street because the Business District takes the longest. Extending the bar hours would push back plowing 1-1/2 hours. Josh Robinson, Sf. John's Student Senate, stated that the Student Senates of the College of St. Benedict and St. John's University both passed resolutions opposing the 2AM closing. St. John's passed a resolution with a 14:2 vote with St. Benedict voting unanimously to oppose the 2 AM Bar Closing. Robinson stated that it is an economic issue for the school as well and they can't afford to have the bars open for the extra hours. It costs the schools $5-10,000 to provide the buses for the students. Ethically, they have to provide the buses for the students, but they cannot afford to incur any additional costs for that service. Robinson also stated that students come to these schools for a good education and keeping the bars open until 2AM would not be in the best interest of the students. Kiersten Gjerstad, St. Benedict Student Senate, approached the Council as well and she stated that they have the same feelings and concerns, as were raised by the St. John's Student Senate. She also stated that the College of S1. Benedict is a part of the St. Joseph Community and they want to be good neighbors and in her opinion the extended bar hours are not in the best interest of the Community. Symanietz stated that she feels safety is an issue and a reason as to why the bars should remain open the extra hour. She stated that many people may be leaving the bars in St. Joseph and driving to surrounding areas for the extra hour. She also stated that there is an economic issue with being the only . City to not allow bars to be open until 2AM. It is her understanding that some bar patrons no longer come to St. Joseph because of the 1 AM closing time. Rassier stated that there are two sides to this issue and that he can see the impact on both. 1. It is important for the City to show support to local businesses and the bars should have the option to stay open later. 2. There are issues with the way things are done in the various city departments and allowing the bars to remain open an hour later may not be in the best interest of the City or the residents. There was a question raised by Wick as to how the liquor licenses are issued by both the City and the State. Weyrens stated that the State Licenses runs concurrent with the City Licenses. She also stated that if this were approved, it would not take effect overnight, as there would be some ordinances that would need to be amended. Rassier stated that the City has no idea how much, if any, additional costs will be incurred by the City due to the extended hours. However, the license fee must absorb all additional costs. Zimmer stated that in other cities, only those bars wishing to remain open later pay an additional fee. Carlbom questioned Weyrens on the costs associated with changing the Parking Ordinance. Weyrens stated that she is unsure about how much it would cost, however she did state that it would cost the City money to implement a new process to remove snow before traffic begins circulating as well as the cost of the new parking signs. Kevin Blanchette, 113 E Minnesota Street, approached the Council stating that he is a resident of the City and that he was awoken by noise from those leaving the bars this morning. He feels that this is a quality of life issue for the residents of St. Joseph. In his opinion, keep the bars open an hour later would simply make for more damage due to their judgment being further impaired. Jim Schuman, Sf. Benedict Security Director, approached the Council and stated that St. Joseph is ~ unique in that there are two colleges. He stated that he deals with these students when they have been drinking and in his opinion they have enough opportunity with the 1 AM Closing. He also stated that he - Draft February 17, 2005 (' Page 5 of ~ . has talked to several other bar owners in surrounding cities and he was told that they have not seen more people in the bars, rather they come an hour later. Loso approached the Council again and stated that when the students leave the bars, they are not going home. As a result, keeping the bars open an extra hour would not have a huge impact on the residential neighborhoods. Carlbom stated that this is the hardest issue he has had to face thus far being that he has to balance two different interests. He also stated that this was brought upon during his campaign. Rassier stated that if no change is going to be made, there would be no need to make a motion. Symanietz made a motion to extend bar closing to 2AM on Thursday, Friday and Saturdays. The motion was seconded by Wick. Discussion: Wick then questioned the length of the Tria/ Period for Waite Park and St. Cloud. Weyrens stated that she is unsure to how long their trial period was, however they are both in full force with the 2AM bar closing. Wick made a friendly amendment to set a trial period for the extended bar hours, with review before issuance of the next liquor license. Discussion: Weyrens stated that even with a trail period affected Ordinances would need to b modified and for the snow removal, new signs would need to ordered. Jansky concurred with Weyrens and stated that the Council wí/l have to modify the Liquor Ordinance and determine at what time the bars must be empty. . After questioning the majority needed to pass, Rieke was advised that this would require a simple . majority. He stated that he has empathy for all of those involved. He stated that it is easy to see both sides of the issue; however he can see the larger picture and he does not believe a 2AM bar closing is in the best interest of anyone, especially the City of Sf. Joseph. Carlbom suggested adding another friendly amendment to not have this issue discussed for 2 years. Weyrens stated that it may be better to add that this not be discussed again until new information is available. Wick stated that it is important to keep track of the costs incurred to the City for plowing and Police. Wick made a friendly amendment to extend bar closing to 2AM on Thursday, Friday and Saturdays for a trial period of 1 year keeping track of costs incurred to the City. Discussion: Wick clarified that there would be an Ordinance Amendment brought before the City Council if the motion were to pass. Rassier and Rieke both agreed that they should consider the impacts of this type of change for the City, as it would be hard to revert to the 1 AM closing after it has been implemented. Rassier further stated that it may be in the better interest of the City to keep the bar closing at 1 AM. Ayes: Wick, Symanietz Nays: Carlbom, Rassier, Rieke Motion failed 3:2:0 Adjourn: Wick made a motion to adjourn; seC?onded by Symanietz and passed unanimously. Judy Weyrens Administrator - - Draft February 28, 2005 Page 1 of 6 . Pursuant to due call and notice thereof, the City Council for the City of S1. Joseph met in special session on Monday, February 28, 2005 at 7:00 PM. S1. Joseph City Council Members Present: Mayor Richard Carlbom. Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz. Administrator Judy Weyrens. City Representatives Present: City Engineers Joe Bettendorf and Tracy Ekola, City Attorney Tom Jovanovich. Moderator Bob Heim. S1. Wendel Township Board Members Present: Supervisors Carl Stich, David Douvier, Greg Salk. Township Clerk Renee Salzer. S1. Wendel Township Plannina Members Present: Ron Schroden, Dan Schmitz, Jim Volker Stearns County Representatives Present: County Commissioners Mark Sakry, Larry Haws, Vince Schaefer. Environmental Services Director Don Adams. Others Present: Brian Phlipsen, Karl Koenig, James Becker, Charles Kern, Dean Budde, Tom & Ellen Woods, John Lahr, David Mielke, Bob Ethen, Tom Ethen, Amy Casperson, Marianne Hansen, Lorraine Coffell, Ken Fuchs, Ken Raiber, Kevin Schroden, Don Vanheel, Bob Posch, Cathy Posch, Tom Corrier, Daniel Butkowski, Larry Tillemons, Raymond Weyer, Will Duhhausen, Laurie Schwitters, Wayne & Sue Paumen, Mary Brazys, Richard & Nancy Hamilton, Gary & Mary Killmer, Kevin & Leah Nelson, Mark & Tammy Maslonkowski, Dan & Carrie Johnson, Brian & LuAnn Bedel, Grant & Teresa Fogle, Carol Robinson, John & Linda Hollenkamp, Michael Frericks, Rhonda, Magedanz, Alice Lenhardt, Patricia Gohmen, Julie Braun, Ruth Dolren, Deb Robinson, Heidi & Dave Herron, Donald Hieserich, Allen Moonen, Ed Brophy, Jerry Schroden, Randy Schroden, David & Mary Menzhuber, Joe Rennie, Jeff . Taufen, Scott Andersen, Sandra Chew, Jerry & Renee Gapinski, Carole Tamm, Tasha Marwitz, Kurt Sauer, Thomas Geers, Mary & Tom Backes, Ralph Bolcken, Mark Berg-Arnold, Roger Faber, Peter Spaniol, Courtney Zack, Graig Ruegemer, Bill Maceska, Gil Peck, William Salzer, Don Honer, Susan Krippner, Jeff & LuRae Scotes, Joyce Weber, Dick Taufen, Rick Nelson, Steve Johnson, Jim Marthaler, John Johnson, Curtis Lilleodden, Tim Sanborn, Elaine Anderson, Greg Anderson, Larry & Shirley Petersen, LeRoy Forney, Robert Valek, Norman Lahr, Chuck & Sue Krippner, Gary Kraft, Ernie Diedrich, David Rothstein, Lloyed Bruemmer, Vince Roob, Kenneth Schmidt, Pat Ehlert, Allen Ehlert, John Shorba, Lyle Lemke, Kurt & Ana Krekelberg, Ron Scholz, Sandy Schold, Tara Bayerl, Brenda Eibensteiner, Dale Hinnenkamp, Susan Hinnenkamp, AI & Millie Hennen, Brenda & Mark Voigt, Dennis & Betty Weisbrich, Joe & Linda Heinen, Gary Sunderman, Delrose Fischer, Star Moree, Dave Moree, Robert Terres, Rick Wieber, Dale & Kathy Klein, Rob & Colleen Schwegel, Herb & Emmy Torborg, Alan Lepinski, John Albers, John Osendorf, Walter Theisen, Billlmte, Steve Streng, Jerry Reischl, Rose Reischl, Rita Klassen, Bob Klassen, Tom Opatz, James & Carol Kuklok, Richard Schleper, AI Seifert, Othman Schmitz, Mark Gohman, Lawrence Wensman, Vern Anders, Glen Hoppe, Craig Tiffany, Jerry Lahr, Cliff Mcilwai, Jim & Tracey Birr, John & Pat Kutzera, Jan & Bill Frank, Dan & Brenda Scherer, Wilfred Notsch, Irene Zierden, Sandy Maus, Roger Zierden, Phil Moua, Donna Guslenger, Mary kay Weis, Dale Weis, Bernard Imholte, Mathew Palmersheim, Cindy & Bruce Austin, Gail Stock, Harvey Roske, Josh Fiedler, Ray Fiedler, Vern Dullinger, Thomas Shoenfelder, Gerry & Connie Horsch, Allan Boehmer, Daria & Rich Schwegel, Tom Sibley, Gregg Roekike, Jerry Whitley, Robert Stueve, Kevin Rennie, Glen Schuller, Roger Frie, Gregg Carlson, Wendy Hanson, Michael & Bonnie Budde, Larry & Karen Schristen, Bruce & Kelly Kiffmeyer, Gary Bjerkness, Eldred Gill Bob Heim introduced himself stating that he will be the moderator for this meeting. Heim stated that he has worked with numerous jurisdictions establishing Orderly Annexation Agreements. At this time Heim introduced City, Township and County dignitaries. After the introductions were complete Heim turned the meeting over to City Engineer Joe Bettendorf. Bettendorf stated that he is the City Engineer for the City of S1. Joseph and he along with Tracy Ekola have been preparing the feasibility of extending services to the S1. Wendel Area. The City of S1. Joseph -- Draft February 28, 2005 Page 2 of 6 . did not request to extend the services or annex any of the Township. Rather, the City is responding to an inquiry of the Township Board as to whether or not services could be provided to the Pleasant Acres area. This discussion has been ongoing for the past four years and came to a head in November. The City has meet with the Township to share the probable costs of the improvements and the City requested that a public information meeting be established to share the information. That is the purpose of this meeting. No action will be taken tonight and this an opportunity for residents to see the proposed plans and ask questions. With that in mind, Bettendorf presented the following information: ~ The Southern portion of St. Wendel Township has been divided into four (4) potential service districts with the first service district including the Pleasant Acres Addition and properties surrounding the lake. ~ The utility lines will be extended north on County Road 2. Therefore the annexation would extend from the north corporate limits on CR 2, north to Pleasant Acres. All property in this area would potentially be assessed. ~ In determining the cost of the improvement, the City determined the cost of extending the existing mains and reviewed if lift stations would be required. If this project moves forward each resident will pay the following fees: 1) Trunk Sanitary Sewer Fee; 2) Regional Lift Station; 3) Trunk Water Main. These fees are unit based and are typically charged for each residential unit. If a property has the potential of being split, an "In-Lieu" of assessment will be established and will be collected upon subdivision. ~ In addition to the trunk fees, the City charges a connection/access fee for water and sewer. This fee allows new residents to buy into an existing utility system. The Sewer Access Charge (SAC) includes the following associated costs: 1) Main Lift Station; 2) Force main to St. Cloud; 3) . Interceptor Sewer in St. Cloud; 4) Treatment Plan Capacity in St. Cloud. The Water Access Charge (WAC) includes the following associated costs: 1) Water Treatment Plant; 2) Wells; 3) Water Tower; 4) General System Trunk Mains. ~ Once the trunk lines are established local water and sewer lines must be extended. These cost are recouped through special assessments. The costs included in special assessments include the following: 1) Sewer mains; 2) Local lift stations; 3) Water Mains; 4) Service Stubs; 5) Replace Streets; 6) Restore Driveway and lawns. ~ Estimated projects using both 2005 estimates and projected 2008 2005 2008 Trunk Fees $ 1 ,200 $ 1,320 SAC/WAC 5,000 5,900 Special Assessment 16,500 to 20,100 18,000 to 22,000 (estimate) Total Cost per Unit 22,700 to 26,300 25,200 to 29,220 ~ The property owner is responsible for extending the service line from the curb box to the house and for required inspections and the water meter. ~ . The City has researched grant opportunities and financing alternatives. Grant funding is very competitive with a poor chance of success. The City can provide bonding or secure a low interest loan from the Minnesota Department of Health. If the project moves forward financing will be determined. ~ The following is a proposed timeline if the project is to move forward: 1) May 200 - Begin Feasibility Report; 2) September 2005 - Information meeting; 3) June 2006 Well and Septic Draft February 28, 2005 Page 3 of 6 . Testing; 4) July 2006 - Begin Facilities plan; 5) March 2007 - Project Priority List; 6) June 2007 Intended Use Plan; 7) June 2007 - Public Improvement Hearing; 8) July 2007 Begin Design; 9) February 2008 - Request Bids; 10) May 2008 - Construction, Phase I; 11) June 2009 - Construction Phase II. ~ The City is under pressure to determine if the Pleasant Acres area will be served as the City needs to construct a new water filtration facility and determine how much sewer treatment the City will purchase from St. Cloud. If the St. Wendel area is not served the City will construct a smaller facility, but that decision needs to be made within 30 days. ~ The next step in the process is to prepare a feasibility report to determine the exact costs of the project and determine if there are any development impediments. The estimated cost of the report is $ 20,000 to $ 25,000. Don Adams, Stearns County Director of Environmental Services discussed the existing septic systems in the proposed annexation area. Based on available information he estimates that if all the affected properties septic system were inspected only 56% would pass with 44% needing replacement. Adams stated that a major concern with replacing septic systems is available land. While septic systems can be replaced properties have to have available land for the same. Adams further stated that the cost of septic replacement is approximately $ 6,000 to $ 8,000 and wells can cost between $ 3,000 and $ 5,000. Adams stated that he has had the opportunity to review the cost of cluster systems and there is not much difference in price that that estimated by the City Engineer. At this time Heim opened the floor for questions from those present. John Johnson of 9613 Wildwood Drive questioned the statement made by Bettendorf regarding the . random sampling of septic systems. He questioned if during the testing systems are failing is it the City's intent to report those systems to Stearns County Environmental Services. Bettendorf stated that the survey will be a blind survey and properties will not be identified individually. Typically when testing systems areas of high probability are checked. In this case the smaller lots will be checked or areas that have been identified as possible sites for failure. Steve Johnson of 32341 Meadow Lane questioned if the project cost include open trench construction or boring. Bettendorf responded that the project costs include open trench as it can be cost prohibitive to use boring. Steve Johnson of 32341 Meadow Lane questioned the difference in tax rates between St. Joseph and St. Wendel. Weyrens responded that currently the City tax rate is approximately 45% and it is her understanding that St. Wendel is at approximately 19 - 22%. If that is correct the City portion of the taxes would double. Heim reminded those present that typically the largest portion of the tax statement is the County portion. Therefore he clarified that the total taxes would not be doubled only the City portion. Weyrens stated that as residents of St. Joseph they would receive full City services including police, refuse, snow removal, street lighting and public utilities. Ken Raiber of 8808 Crestview Drive stated that he found the information confusing and questioned if the only purpose of this meeting is to tell St. Cloud if St. Wendel needs services. He also questioned if it is imperative that the property be annexed to receive services. Bettendorf responded that the City has been experiencing rapid growth and the City needs to start the process for expanding the water and sewer systems. With regard to sewer, the City has plenty of capacity, but need to participate in the St. Cloud Treatment Plant expansion. The amount of participation in the expansion is based on the amount of usage, as St. Joseph is part of the St. Cloud Interceptor System. With regard to water the City needs to expand the Water Filtration system. If St. Wendel participates that plant will have to accommodate an additional .5 Million Gallons per day. It would Draft February 28,2005 Page 4 of 6 . not be fiscally responsible for the City to construct a facility that is undersized or that will need to be expanded within a two year period. The City has been trying to resolve this matter and have had on- going conversations with the St. Wendel Board and now is the time that a decision must be made. With regard to annexation, the agreement with the City of St. Cloud requires that all property connected to the system be attached to a participating municipality. Therefore the property would be required to be annexed to the City of St. Joseph. Ruth Do/ven of 32332 Meadow Lane stated that this is the first time most of the residents are aware of the discussion and it does not seem feasible to make a decision within 30 days. Due to the large number of residents she encouraged the Township to conduct a surveyor election. Those present briefly discussed the upcoming Township Election and whether or not the matter could be placed on the agenda. It was determined that the required time frame does not allow for inclusion on the ballot. Township Supervisor Renee Salzer stated that it would take approximately two months to prepare a mailing or prepare for an election. Tom Corrieri of 32518 Roberl Road and Gary Kíllmar of 8773 Crestive Drive stated that they many questions regarding the improvement such as: will the existing systems need to capped or drained? Will the roads be lowered? Does the City have enough capacity to accommodate St. Wendel Township? Will the extension of service force growth? Have the pro's and con's of extending services been determined. Corrieri stated that in his opinion the proposed schedule is to aggressive and the Township residents will need more time and more answers to questions. Bettendorf reiterated that this is not the first time this matter has been discussed. The Board has been aware of the proposed improvements for at least four years. This City is responding to an inquiry of St. Wendel to determine if services are available. The City completed the analysis of the existing system and future system needs and determined the best way to serve the area. With regard to the capacity of . the City, the time has approached where a decision needs to be made. The water filtration plant must be on line in 2006. Richard Carlbom stated that the City of St. Joseph is not aggressively seeking this annexation. The extension of services is risky for the City and the City does not need additional housing. The City has been experiencing rapid growth and housing does not provide a huge tax base for the City. Generally the cost of services exceed the revenue provided. Carlbom also reiterated that the City is ONL Y responding to an inquiry. Ly/e Lemke of 9443 Crestview Courl questioned the cost of the improvement as developers are constructing improvements at a lower cost. It appears that the costs continue to increase year after year. Bettendorf stated that construction improvements in a corn field is different that retro fitting an existing neighborhood. Installing utilities in existing neighborhoods is more difficult as they contain impediments that are difficult to overcome. The price has been increasing over the years. Within in the last 12 months ductile iron increased substantially. The inflation factor alone with keep the price escalating, the cost for the project as presented will not go down. Brian Zoeller of 32755 Pamela Lane questioned if the proposal is being driven by the need of the City to expand the water and sewer systems. Bettendorf stated that the City needs to determine how to build the infrastructure. If the residents do not want the services the project goes away. The City is not pushing the project, we are merely responding to an inquiry. However, if the services are not extended at this time their may not be another opportunity for ten to fifteen years. This is not a threat, it is a mere fact. Extension of services requires a considerable amount of planning. The cannot financially build a system to connect St. Wendel at some point in the future. If the system is expanded connections must be required to pay the debt. David Herron of 8964 Crestview Drive stated that he just installed a new septic system and it does not make sense to pay for sewer and water system. Bettendorf responded that no matter when the utilities are installed their will always be residents who have failing systems and residents who installed new systems. Draft February 28,2005 Page 5 of 6 . Craig Tiffany of 9634 Wildwood Drive stated that he does not like the reference that if annexed they will receive police services as they already have services. Carlbom stated that if annexed they will have a different level of service provided by the local police department. While he is sure the neighborhoods are safe, they will have routine patrol in the neighborhood and be able to relate to the Officers. Rob Schwegel stated that as a member of the Stearns County Sheriffs Department he does not appreciate the comments of Carlbom. Ernie Diedrich of 9674 Wildwood Drive stated it is his observation that people are not totally opposed to the proposed improvements, rather they are requesting additional information. Diedrich suggested the Township complete a mail in survey to determine need and interest. County Commission Mark Sakry stated that this is a difficult situation, but there are some residents that are experiencing health risks such as high nitrates in the water system. Nitrates are dangerous to children and can prevent homes from being sold. Sakry encouraged the residents to consider the long term advantage of municipal systems. Donna Stockinger of 9668 Ironwood Drive stated that the PCA website contains information regarding high levels of nitrates and related health risks. Stockinger stated that most of those present at this meeting are aware of the problems in the Pleasant Acres Addition and something needs to be done. Further, she stated that while you individually may not need services your neighbor might and the big picture should be considered. Cindy Corrieri of 32518 Robert Road is tired of the pushing to provide services. The excuses always seem to be the same you will get police services. Carl Stich stated it is his opinion that the St. Wendel Township Planning Board and St. Joseph Planning . Commission should be meeting to discuss an Orderly Annexation Agreement (OA). After they are done then they can discuss services. Again, Bettendorf stated that the City cannot wait one or two years, a decision must be made soon. Bob Heim clarified the process that has occurred thus far. Heim stated that he has been working with St. Joseph for a long period of time and they have never taken the position of land grabbing. St. Joseph and St. Joseph Township have an OA that works well. Annexation can only occur if 100% of the property owners request such or a hearing is conducted if 60% of the residents request service. Township residents have more protection with an OA than without. If there is not an OA, 20% of a land area can petition for annexation creating a hearing. This could not occur with an OA. Heim reiterated that St. Joseph is not the "bad guy". Rather, there is an opportunity and they are questioning if a certain geographical area in St. Wendel Township wanto to participate. No one is pressuring a decision at this meeting. Steve Johnson of 32341 Meadow Lane questioned if the Township could agree to buy into the plant and water filtration plant, making annual payments, but connect at a later time. Bettendorf stated that this would be a violation of the contract with the City of St. Cloud and place the financial risk on the existing St. Joseph residents. Linda Hollenkamp of 32664 Meadow Lane questioned the next step in the process Carl Stich stated that the matter will be discussed at the Township Board meeting next week. At the annual meeting the Board must decide if they are going to fund the feasibility report. Stich stated that it might be difficult to receive approval from the constituents to spend a considerable amount of money on one section of the Township. Heim stated that while there are many questions, the meeting is coming to an end. The information from this meeting will be discussed between the City and Township on Thursday night. For this project to move forward, St. Wendel Township must decide if they will fund the feasibility report. Even if the Draft February 28, 2005 Page 6 of 6 . feasibility report is prepared, there is no guarantee the project will move forward. This report will provide detailed information on the cost of the project. The detail will include parcel specific assessments as well as overall costs. The City will make the final determination if the project goes forward. This decision will be based on whether or not the project is cost effective. Heim encouraged those present to talk to the officials from 8t. Wendel and 8t. Joseph to discuss their concerns. Adjourn: The meeting was adjourned by consensus at 9:40 PM Judy Weyrens Administrator . . DRAFT February 17, 2005 Page 1 of 1 . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Thursday, February 17, 2005 at 5:00 PM in the St. Joseph City Hall. Council Members Present: Mayor Richard Carlbom. Councilors AI Rassier, Dale Wick, Ross Rieke. Renee Symanietz. Administrator Judy Weyrens. City Representatives Present: Public Works Director Dick Taufen, City Engineers Joe Bettendorf and Tracy Ekola, City Attorney Tom Jovanovich, Bond Counsel Monte Eastvold. Refundinq 2000 City Hall Public Revenue Bond: Monte Eastvold of Norhtland Securities presented the City Council with an opportunity to refund the 2000 Bond Issue for the City Hall. The bond rates are still at all time low and the City can save interest payments by re-financing. Eastvold stated he has previously met with the EDA to discuss the refunding. Rieke stated that the EDA unanimously approved the refunding and only questioned the loss of a call feature. Currently the bond issue would allow the City to call the bonds in 2007. If refunded the bonds cannot be called. The EDA came to the conclusion that if the City were to sell the building the debt would be part of the sale. Eastvold stated that the Council must authorize the execution of the new lease agreement between the City of St. Joseph and the St. Joseph Economic Development Authority and pass a concurring resolution refunding the bonds of 2000. Rassier made a motion authorizing execution of the lease agreement between the City of St. Joseph and the St. Joseph Economic Development Authority for the St. Joseph City Hall Facility and authorize the concurring resolution refunding the 2000 City Hall Public Project Revenue Bonds in the amount of $ 645,000. The motion was seconded by Symanietz and passed unanimously. . 2005 Improvement Bonds - Hill Street/Cloverdale: Eastvold stated that the City has requested to issue bonds in the amount of $ 1,655,000 for the 2005 Utility Improvements to Hill Street and Cloverdale. The City has the option of negotiated bonds or public sale. Public Sale bonds are typically used for large projects and are interest rates are bid competitively. Negotiated bonds provide for a company such as Northland Securities to make an offer to the City for the interest. The interest rate used must be verified by an outside agency that provides the City with an opinion. The City has used both methods before and it does not make a difference which method is used. Typically Public Sale Bonds carry a higher issuance cost. Rassier made a motion to issue Negotiated Bonds with Norhtland Securities for the 2005 Utility Improvements. The motion was seconded by Rieke and passed unanimously. Adjourn: Wick made a motion to adjourn at 5:50 PM; seconded by Rassier and passed unanimously. 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This limits the SRWD and any other unit of government from Ig for EPA Section 319/MPCA Clean Water Partnership grants for implementation projects. The " Stearns County SWCD and Stearns County Environmental Services Department have been Jccessful in obtaining these grants for other areas, with the SRWD recently announcing a total of ¡lIion in grant dollars and $1.8 million in SRF funds for everywhere in the watershed district except :ershed from the Cold Spring dam downstream. This area includes the south and eastern portion .)seph. atershed District had been pursuing a TMDL study and project with the MPCA in hopes of 19 the study for the Fecal Coliform impairment in the Lower Sauk to include enough basic tion to be considered a diagnostic study. However, there have been many delays and stumbling :0 getting this study underway. So far, we have been on hold with this study and the approval of ~ements for over 1 year. The watershed district only pursued this study after being invited to do e MPCA and because we feel that we are the appropriate unit of local government to do so. has gone on, the Board of Managers has contemplated other courses of action in order to get 'nostic study completed. One option would be for the Board to pass a unanimous resolution to :e the study. However, this would require a determination of benefits which could cost as much tudy. Therefore this is not a preferred option. option is to work with local units of government on what their needs are and work to fulfill their I the study by having them submit a petition to the watershed district to request the initiation of a ~ter management project. The Board of Managers has directed me to pursue this route, which If / is why I am contacting you. I have also contacted Ken Robinson, City of St. Cloud Public Utilities Director; Don Adams, Steams County Environmental Services Administrator; Dennis Fuchs, SWCD . Administrator; Shaunna Johnson, Waite Park City Administrator; Rena Weber, Rockville City Administrator and Larry Lahr, Cold Spring City Administrator. I am hoping to do is gain broad-scale support with multiple petitioners for a Lower Sauk Project that not only allows us to complete the diagnostic and pursue grant funding, but allows for special projects that meet the needs of the petitions to be completed over a long-term time frame. So here is a brief summary of what could be included in the basic water management project. First, anything considered a Basic Water Management Project of the District must be consistent with our 10 Year Comprehensive Plan, specifically, the programs in volume three. The petition could encompass four of those programs: (1) Data Collection (including impaired waters program, analysis program and lake and stream monitoring, water quality/quantity analysis, including analysis for stormwater management purposes such as MS4 requirements); (2) Incentive Program (including agricultural, urban, shoreland and rural BMPs, also including stormwater management), and (3) Information and Education (including youth, adult and targeted audiences) and (4) the regulatory program. From this array of program areas there are many opportunities for the City of St. Joseph and anticipated partners to benefit from a diagnostic study with follow-on programs such as those listed. . Second, if the City of St. Joseph was to become part of this initiative to submit a petition the petition must state that the petitioners request initiation of a basic water management project to achieve selected goals from the four items above. For instance, Stearns County and SWCD may wish to address a project with a stormwater focus and include funding for incentives, education and/or monitoring for effectiveness. The City of St. Joseph may wish to address the developing river bank area or southeastern portions of the city and try to mitigate the impacts of these developments. These types of programs could be included in the basic water management project. The petition can be broad but must meet the specific requirements of 103D.705. Finally, if such a petition was submitted to the SRWD, our Board would establish, based on the petition, a basic water management project which would be funded from a District-wide levy rather than a project assessment. The project may exist for up to 15 years. Our goal is to establish a collaborative of all the project petitioners. The collaborative would have regular meetings to determine what the goals and priorities for the immediate, near and distant future of the project. The collaborative also would decide when the project is completed or the parties no longer wish to have the project continue. - --- . Page 2 /: / I think that there are a lot of opportunities for the City of St. Joseph and its residents to participate in a project like this. Forming a collaborative with multiple units of government to focus on an area, · issue or concern allows for centralized efforts for these concerns to be viewed from a regional or more holistic approach while preventing duplication of efforts for similar type of project. I am sure that there are many questions and details to be sorted out and I think that we can establish a good foundation for these efforts once we know who wishes to be involved. The diagnostic study is the first step which could be started during this next open water season. But even that could be expanded to include stormwater investigation or mapping as well, if the petitioners wished to have it studied. The second step or evolution of the project would be to disseminate the results and then start meeting to determine goals and actions based on the priorities of the collaborative. My goal for providing you with this memo is to provide the background to Petition that has been drafted for the Lower Sauk Basic Water Management project. Additionally, if City of St. Joseph would like to pursue the Lower Sauk Project, please consider adopting the attached resolution or one similar to it as well as the petition. The following schedule is the list of units of government that are considering the petition and the date we are on their agenda: · Steams County: on March 22 agenda (10AM) · Steams SWCD: already approved resolution for Dennis Fuchs to sign · · St. Cloud: On March 28 agenda · Waite Park: On April 4 agenda (7:30PM) · Rockville: requesting to be put on their April 6 agenda · St. Joseph: On March 17 agenda (7:15PM) · Cold Spring: requesting to be put on agenda This project will be a great opportunity for the City of St. Joseph to provide the leadership to regional issues, obtain benefits and help guide the future of water resources in the Lower Sa uk region. · . Page 3