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Home My WebLink About1995 [02] Feb 16 {Book 07} ·~ v~ CITY OF ST. JOSEPH CITY COUNCIL MEETING February 16, 1995 - 7:00 P.M. 21 First Avenue NW AGENDA P.o. Box 668, St. Joseph, MN 56374 1. Call to Order (612) 363-7201 Fax: 363-0342 2. Approve Agenda 3. CONSENT AGENDA a) Minutes - February 2 MAYOR b) Gambling License Exemption - Fire Department Donald "Bud" Reber C) Resolution - Pond View Ridge Access Easement 4. Bills Payable, Overtime and Callouts CLERK! 5. Treasurer's Report ADMINISTRATOR Rachel Stapleton 6. Mayor Reports - - --- - 7. Council Reports COUNCILORS 8. Department Heads Report - Brad Lindgren .ROSS Rieke Jim Marthaler Bob Loso 9. Clerk\Administrator Reports Ken Hiemenz a) Refuse bids - Compilation Cory Ehlert b) Building Inspector Appointment c) Clerk's Conference d) Other Matters of Concern 10. 7:45 p.m. - Variance Request, St. Joe's Subway 11. OLD BUSINESS a) Affordable Housing b) Access Channel Equip. c} Sidewalks d) ROW Property Request e) Comprehensive Plan f) Snow removal g} Tape Recording Equipment h) Vacating Alleys i) Water System Improvement 12. 8:00 P.M. OPEN TO THE PUBLIC RECESS 13. 8:15 p.m. - Ernie Diedrich, Community Supported Ag. 14. 8:30 p.m. - Tony Goddard, Economic Dev. Partners.hip 15. 8:45 p.m. - Hugh Skaj, Kennedy Elementary Principal. . 16. Adjourn. rL v~ CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, St. Joseph, MN 56374 ADMINISTRATOR I 5 REPORT TO COUNCIL (612) 363-7201 DATE: February 13, 1995 Fax: 363-0342 TO: Honorable Mayor and Members of the Council FROM: Rachel Stapleton, Clerk/Administrator MAYOR Donald "Bud" Reber 3. Consent Agenda - a) A revised copy of page 2 of the February 2 minutes was included in your packets with one correction. b} Gambling license exemption for the St. Joseph Fire CLERK! Department event to be held at the LaPlayette on April 2 ADMINISTRATOR (copy of application is included). Rachel Stapleton C) Information from John and Joe along with a proposed resolution for approval. 9. a) A revised compilation of the refuse bids is COUNCILORS included. The bids were very close, so be sure to review it. .oss Rieke b} Enclosed is a copy of a letter of appointment for your ob Loso consideration and approval. Ken Hiemenz C) Clerk's conference will be held in St. Cloud, March 21 Cory Ehlert - 24, with registration costs $140. I am requesting to attend this conference. 10. Planning Commission minutes and information is in your packet. 13. Community supported agriculture, community gardens, will be discussed by Ernie Diedrichs and Vincent Haehn. c 14. Tony Goddard will discuss with you the functions of the Economic Development Partnership. 15. Hugh Skaj wants to discuss a proposed walking path around Kennedy Elementary. Also included for your information: Wastemanagement information Berkley Administrator's Report Fire Board Minutes . , ~ · matter and that the meeting adjourned at 8:40 p.m. Ehlert moved to approve the minutes of the January 19th meeting with corrections; seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. Hiemenz made a motion to approve the minutes of the January 24 special meeting as presented; seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. MAYOR REPORTS: 1) The Council received a copy of the report from the Pe r sonne I Commi t tee ¡tf:::)tªg{(tq::::::tÞ:::J:¡:bØ::::::MiJ(~::;:::Hªø.:ªj.t:j:;Qmpl:ª:î:p..:t::::: ~ no action is ncccDsary on'·tïiö"·cöïftplä:int·"ö'f"'Hiitö"'Ïïi:i'i:ïë'ii~..'·..i·ïäy'ö·i..'Reber made a motion to accept the report and authorize the City Attorney to prepare a letter of response to Mike Hazen and advise Council on the confidentiality of the information; the motion was seconded by Loso. Ayes: Reber Rieke Loso Hiemenz Ehlert. Nayes: None. Motion carried. Loso made a motion to have all the copies of the documents sent out on this matter turned back to the Mayor who will return them to the City Attorney. The motion was seconded by Rieke. · Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. 2) The League Bulletin shows $18,336 in proposed cuts in Local Government Aid for our City. 3) The Mayor received a response from Minnesota Pollution Control Agency on the Kacures Property, 307 1st Avenue NE. He gave a copy of the report to Jim Kacures. 4) The Mayor has received letters from the Economic Development Partnership on enterprises interested in locating in the area. The City would be interested in grant funding to assist in development of the Industrial Park. COUNCIL REPORTS RIEKE: The CORE agendas are available for the February 6 meeting. EHLERT: 1) As discussed at the last meeting, Ehlert has discused wi th members of the Sno-Joes speed control of snowmobiles going through the City. The Sno-Joes proposed posting a person at each end of town on the snowmobile trail as a warning during busy times. Changing the trail would be difficult this year, because it is part of the State trail. The Sno-Joes will further discuss speed · control and will bring recommendations back to Ehlert. Page 2 Minnesota Lawful Gambling FOR BOARD USE ONLY Application for Authorization for FEE CHK L G22{J INIT DATE {Rov, 4/2/93) Exemption from Lawful Gambling License , . Fill in the unshaded portions of this application for exemption and send it in at least 45 days before your gambling activity for processing, / / :ÑCl1Tîè:·êínd4tì~;,~··oj.Þrgd#i¥~Hp;t~\;:· ;.; ........ Organization Name Il.é 1) Currentlprevlous exe~t nurrber ST. :JD.~rd il VOLJ..lN(tÐ2... 730!oi Slreet City z~ code County d5 ST AvE Nw ST·JO!JEPII Sf:> '3 7f Chief Executive Officer Daytime Phone Nurrber Daytime Phone Nurrber D1tVtI) /Jt8SgJ (b/2J 3Þ3-~;)3'Í (~/,;t) 3fø3'-77d).7 ...... ........ ..... .... ............. n' '!¥ê;~.(j.[1.Xª:#.1ptòftf;:9tgª~~ªªô,iì\·::;:;·\ .. ...... .. ........ ........ .............. .." .... .... ...... ..... .. ............. .. . ...... ..... .- ............" o. ...................... ..................... . ..... ............ .................. .." ..... ............ ............. ... .......... ...... ......... ,.. ............ ..... .................... ................. .................. .... .......... ................. ..... .......... ............. ..........- ...................... .. ....... .................. . ......., ............... Check the box that indicates your proof of nonprofit status and attach a copy of the proof to the application. ~ IRS designation eN 'Ftt£ ~ Certification of good standing from the Minnesota Secretary of State's office o Affiliate of parent nonprofit organization (charter) ...... ............ . . . . .. ..... .. . . . . . ...... ..... .... State County MN S~-J ~ ... ......... .. .......... ....... .... ........ ....... 0.... .......... ....... ..... .... .. h..... ....h .... ... . Bingo 0 Raffles [}(1 Paddlewheels 0 Ti boards 0 ' . Pull-tabs [&I I declare all information submitted to the Gambling Control Board is true, accurate, and complete. 9 . 7Æ?i:J Chief Executive Officer's Slgnatur. Date Local Unit oji:iovernmèiii Ackß:owlèdgmehi.: I have received a copy 01 this application. This application wfU be reviewed by the Garrbllng Control Board and wUl become elfedlve 30 days Irom the date 01 rece~t by the city or county, unless the local unit 01 govef'M}6!1t passes a resolution to speclflcatly prohlbK the adlvlty. A copy of that resolution must be received by the Gambling Control Board wKhln 30 days 01 the date tilled In below. Ckies of the first dass have 60 days In which to ásaJlow the adMty. Cny or County TownshIp Township is City of county name Township name o organized ¿, T'1 f)(- 5 r: 3D ~E:PrI- o unorganized· re 01 personcng ¡lppllcallon Signature 01 person receMng appUcallon o unincorporated· ,- k -~ · Attach letter ., ~lA.(~ , Date received Hie Date Received . ;J-J-C¡~ This form I be made available Mail with $25 permit fee and copy of White - Original in ahernative format (Le. large proof of nonprofit status to: Yel/ow - Board returns to print, braille) upon request. Gambling Control Board Organization to complete 1711 W. County Rd. B, Ste. 300 S. shaded areas Roseville, MN 55113 , , . RESOLUTION A RESOLUTION OF THE CITY OF ST JOSEPH APPROVING ACCEPTANCE OF OUTLOT A, PONDVIEW RIDGE ADDITION. WHEREAS, the City of St. Joseph has considered acceptance of a quit claim deed for Outlot A of pondview Ridge Addition in the City of St. Joseph; and WHEREAS, ownership of it will serve a public purpose. NOW THEREFORE, BE IT RESOLVED BY THE CITY OF ST. JOSEPH TO ACCEPT THE QUIT CLAIM DEED WITH THE FOLLOWING STIPULATIONS: 1. Any easement granted for ingress and egress is subject to an underlying drainage and utility easement that the City currently holds across the property. 2. The driveway shall be constructed by and for the property owners to whom the easement is granted. . 3. The property owners to who the easement is granted are responsible for all maintenance and snow removal. 4. The property owners assume all liability related to the construction and maintenance of the driveway. 5. The adjoining property owners pay all legal, engineering and filing costs associated with the acceptance by the City and transfer to the City. 6 . The City reserves the right to use the easement area for access as necessary, and that snow may be stored on the outlot provided that it does not interfere with use of the easement area. AND THEREFORE the Mayor and Clerk/Administrator are authorized to execute and file the appropriate documents with the above stipulations. Adopted by the City Council for the City of St. Joseph this day of . ATTEST: CITY OF ST JOSEPH . Rachel Stapleton Donald Bud Reber Clerk/Administrator Mayor " ". , . ·v RAJKOWSKI HANSMEIER LTD. Attorneys at Law Reply to: st. Cloud ST. CLOUD February 2, 1995 11 Seventh A venue North P,O, Box 1433 St Cloud, MN 56302-1433 Mr. Joseph Bettendorf 612 -251-1055 113 South Fifth Avenue 800'445'9617 P.O. Box 1717 FAX 612'251'5896 st. Cloud, MN 56302-1717 RE: city of st. Joseph - Pond View Ridge MINNEAPOllS Our File No. 14,561 2904 Plaza \11 45 South Seventh Street Dear Joe: Minneapolis, MN 5>102-1620 Enclosed herewith, please find the original deed from 612'339'9206 Marick Development to the City of st. Joseph with 800'445'9617 regard to Outlot A. This Deed has been prepared in . FAX612'251'5896 I accordance with the November 3, 1994 Resolution of the City Council. It is my understanding that the City agrees to grant FRANK J. R'IKOI\'5KI * adjacent property owners a 16 foot easement across this property for purposes of ingress and egress. Any such GORDON H, H.4.sS.\fElER easement should clearly be subject to the underlying FREDERiCK L GRWi/Œ utility easements which the City currently holds over THOMAS G, JO,'ANOVICH the property. I agree with you that the construction JOHN H, SCHERER and maintenance of the road used for ingress and egress P.4UL.4.. R.4.]KO\\'SK! is up to the property owners using the road. The city will assume no responsibility for maintaining the road. KEVIN F. GR.W I would recommend that the city not undertake snow WILLlA.'-'I J. C45H,\lAN removal as that may be a basis for a claim that the DAVID T, SH",)' city has accepted the road as a public roadway. Also, RICH,iRD w" SORiU',iRRO by plowing snow, the City may potentially incur some IvllCH,iEL C RilKO\\!SKI liability for an accident occurring in the driveway or damage to the road surface. In short, I recommend that the road be nothing more than a private driveway which happens to cross publicly owned property. J,i.\fES H. KELLY, M.D., F,A,CP, Finally, I would recommend that any easement which the MEDICAL COSSL1...T.-\S'T City grants to the adjacent property owners GoRDO=," H. HA.:-':S!.1EIER IS AD~UITED TO PRAcnCE specifically provides that the City reserves the ,right IN NORm DAKor A A.'D \ViSCO:-';SI:"J", to drive across the easement or any other parts of the .L A. RAIKOWSKI L" WISCO>;S'" property and to use any areas for purposes of snow A: lA~f 1. C.-\SH~fAX IS SoUTH DAKOTA. storage as long the storage of snow does not obstruct . MHtBER OF A\lERlC-\:"< the area designated as the ingress and egress easement. BoARO OF TRIAL AD\'OCA ITS, Mr. Joseph Bettendorf . February 2, 1995 Page -2- Joe, I am sending Rachel a courtesy copy of this letter with my comments. If the Deed meets with your approval, please send it on to Rachel. She can bring the matter before the Council for a resolution authorizing the Mayor to execute the Deed. I would also suggest that Rachel provide the Council with a copy of this letter as my comments relate to the easement. I suggest that you add any additional comments as you deem appropriate. Very truly yours, RAJKOWSKI HANSMEIER LTD. By John H. Scherer JHS/baz Enclosure cc: Rachel stapleton (w/enclosure) : . L:\gen\14561\af020295.011 e V . , , . . ....SE'H 113 S. FIFTH AVENUE, Po. BOX 1717. ST CLOUD, MN 56302-1717 612252-4740 800572-0617 ARCHITECTURE . ENGINEERING . ENVIRONMENTAL . TRANSPORT A nON February 6, 1995 RE: Pond View Ridge Acess Easement SEH No. A-STJOE 9501.00 Rachel Stapleton City Clerk! Administrator/Treasurer City of St. Joseph 21 NW Ist Avenue PO Box 668 St. Joseph, MN 56374-0668 Dear Rachel: . Enclosed is the original copy ofthe Quit Claim Deed sent to me by John Scherer. I agree with John's comments: · Any easement granted for ingress and egress is subject to an underlying drainage and utility easement that the City currently holds across the property; · The driveay shall be constructed by and for the property owners to whom the easement is granted; · The property owners to whom the- easement is granted are responsible for all maintenance and snow removal (I know the City was planning to plow snow, but I agree with John that this not a good idea); · The property owners assume all liability related to the construction and maintnenance of the driveway (perhaps a hold-harmless provision is appropriate here); · The City reserves the right to use the easement area for access as necessary, and that snow may be stored on the outlot provided that it does not interfere with use of the easement area. Please present these terms to the City Council for review and approval. If the Council agrees, a . resolution authorizing the Mayor to execute the deed is in order. SHORT ELLIOTT HENDRICKSON INC. ST PAUL. MN MINNEAPOLIS, MN CHIPPEWA FALLS, WI MADISON, WI Mrs. Rachel Stapleton . February 6, 1995 Page 2 Assuming the easement can run down the center of the outlot, the following description can be used: liThe north 16.00 feet of the south 41.00 feet of Outlot A, Pond View Ridge Addition. II Sincerely, ¿;~f)R2;}v~~ J~~eph R. Bettendorf, PE ) City Engineer djg Enclosure c: John Scherer (w/enclosure) (G:\STJOE\CORR\FB-06A.95) . . · . . , . .. QUIT CLAIM DEED Corporation to Corporation or Partnership No delinquent taxes and transfer entered; certificate of Real Estate Value ( ) filed ( ) not required. certificate of Real Estate Value No. County Auditor by STATE DEED TAX DUE HEREON Date: FOR VALUABLE CONSIDERATION, Marick Development, a Minnesota · corporation, ,Grantor, hereby conveys and quitclaims to City of st. Joseph, Grantee, a municipal corporation under the laws of the State of Minnesota, real property in Stearns County, Minnesota, described as follows: Outlot A in Pond View Ridge Addition. together with all hereditaments and appurtenances belonging thereto. The sale price or other consideration given for this property was $1,000 or less. c The Seller certifies that the Seller does not know of any wells on the described real property. MARICK DEVELOPMENT By Its Affix Deed Tax Stamp Here · . . , , STATE OF MINNESOTA ) · ) SS. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 1995, by the of Marick Development, Grantor. NOTARIAL STAMP Signature of person taking acknowledgment Tax statements for the real properly described in this instrument should be sent to: City of st. Joseph City Hall P.O. Box 668 st. Joseph, MN 56374 THIS INSTRUMENT WAS DRAFTED BY: · John H. Scherer - 13076X Rajkowski Hansmeier Ltd. P.O. Box 1433 11 Seventh Avenue North st. Cloud, MN 56302 Telephone: (612) 251-1055 L:\gen\14561\af020295,701 · 2 , Rª-v I ~ E', c( , . What do the refuse bids mean? BROWNING FERRIS INDUSTRY 1 year 2 year 2 can system 67,896.00 69,372.00 Dumpsters 2,565.00 2,640.00 Bag System 3.00/bag 3.00/bag Annual Fees - 70,461. 00 72,012.00 WASTE MANAGEMENT 2 can system 69,372.00 71,438.40 2 can system w/cart 70,848.00 70,848.00 Dumpsters 1,665.00 1,710.00 Bag System 2.25/bag 2.25/bag . Annual Fees - 71,037.00 73,148.40 Annual Fees - w/cart 72,513.00 72,558.00 VASKO 2 can system 70,848.00 70,848.00 Dumpsters 3,048.00 3,180.00 Bag System 3.25/bag 3.25/bag Annual Fees - 73,896.00 74,028.00 * Note: All figures are based on serving 492 residents, 1 two yard dumpster and two six yard dumpsters. . , . , . , . City of st. Joseph P.O. Box 668 st. Joseph, MN 56374 January 30, 1995 Mr. Dale C. Haug 12484 Juniper Road st. Joseph, MN 56374 RE: BUILDING INSPECTOR APPOINTMENT Dear Dale: This letter has been prepared to confirm your appointment as the building inspector for the City of st. Joseph. The terms of your employment shall be as follows: 1. Your appointment shall run through the second Thursday of January, 1996. . 2 . Th~ City may withdraw the appointment and cancel this contract upon 30 days written notice to you. 3. You may resign as building inspector and cancel this contract by providing the City with 30 days written notice of resignation. 4. Your compensation will be in accordance with the inspection fees proposed in your correspondence of December 13, 1994. A copy of the fee schedule contained in that proposal is attached hereto as Exhibit A. The compensation shall be paid in the following manner: a. One-third of the fee to which you are entitled shall be paid at the end of the month in which the building permit application fee is received by the City of st. Joseph. b. One-third of the fee shall be paid at the end of the month in which you perform the second inspection of the property. c. The final one-third of the fee shall be paid at the end of the month during which you perform the final . inspection and the structure is certified for occupancy (if required). . . , · Mr. Dale C. Haug January 30, 1995 Page - 2 - d. Any construction fully inspected at the end of any month, for which a permit is issued (Le. fence) may have full payment at the end of that month. 5. Before undertaking any field inspections, you will provide the City with proof of liability insurance in the amount of $600,000 for personal injury and $1,000,000 for property damage. The policy shall insure you and your company, with the City of st. Joseph named as an additional insured under the policy. The insurance certificate must meet the approval of the City Attorney. 6. That any assistants, employees or agents whom you may employ to assist you in performing your duties will be well qualified in the appropriate areas of construction. Any such people who are not certified building inspectors will be acting under your close supervision at all times. 7. At all times while you are acting as building inspector for the City of st. Joseph, you will be acting as an independent · contractor. Neither you nor any of your employees, agents, or assistants shall be considered employees of the City of st. Joseph. As such, you will control the method by which you perform your duties as building inspector and provide any necessary tools used in conjunction with the inspections. You will also provide your own vehicles. 8. You will carry workman's compensation insurance to provide coverage for any injuries to any individuals whom you employ to assist you in performing inspection duties for the City of st. Joseph. You will provide the City with proof of insurance. 9. You agree to defend and indemnify the City of st. Joseph for any claims brought by third parties for personal injury or damage to property resulting from any negligent, careless or other wrongful act committed by you, your employees, or assistants in performing your inspection duties. If the terms of this appointment are acceptable, please sign where indicated below and return the original of this letter to the City Clerk. Your signature shall be considered an acceptan~e of the terms set forth herein and your agreement to comply therewith. · . , · Mr. Dale C. Haug January 30, 1995 Page - 3 - The City of st. Joseph looks forward to working with you during this coming year. CITY OF ST. JOSEPH By Mayor Reber I hereby accept appointment as building inspector for the City of st. Joseph pursuant to the terms and conditions set forth herein. Dale Haug L:\gen\17038\af012695,Oll · · , , . TABLE NO. 3-A BUILDING PERMIT FEES UBC 1979 TOTAL VALUATION FEE $1.00 to $500.00 $5.00 $501.00 to $2,000.00 $5.00 for the first $500.00 plus $1.00 for each additional $100.00 or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $20.00 for the first $2,000 plus $3.00 for each additional $1,000 or fraction thereof, to and including $25,000 . $25,001.00 to $50,000.00 $112.00 for the first $25,000 plus $2.00 for each additional $1,000 or fraction thereof, to and including $50,000 $50,001.00 to $100,000.00 $187.00 for the first $50,000 plus $2.00 for each additional $1,000 or fraction thereof, to and including $100,000 0 $100,000.00 to $500,000.00 $287.00 for the first $100,000 plus $2.50 for each additional $1,000 or . fraction thereof, to and including $500,000 $500,000.00 and up $887.00 for the first $500,000 plus $1.00 for each additional $1,000 or fraction thereof . , , . BUILDING PERMIT FEES TABLE 3A DBC 1982 $1.00 to $500.00 $10.00 $501~00 to $2,000.00 $10.00 first $500 plus $1.50 for each additional $100 or fraction thereof, to and including $2,000 $2,001.00 to $25,000.00 $32.50 first $2,000 plus $6.00 for each additional $1,000 or fraction thereof to and including $25,000 $25,001.00 to $50,000.00 $170.00 first $25,000 . plus $4.50 for each additional $1,000 or fraction thereof to and including $50,000 $50,001.00 to $100,000.00 $283.00 first $50,000 plus $3.00 for each additional $1,000 or fraction thereof to and including $100,000 $433 for first $100,000 plus $2:50 for each additional $1,000 or fraction thereof 0 . . . , . V RAJKOWSKI HANSMEIER LTD. Attor11eys at Law Reply to: st. Cloud ST. CLOUD --VIA FAX-- 11 Seventh A venue North P.O. Box 1433 January 30, 1995 St. Cloud, MN 56302-1433 612'251'1055 800'445'9617 Ms. Rachel Stapleton FAX 612'251'5896 st. Joseph city Clerk City Hall P.O. Box 668 MINNEAPOLIS st. Joseph, MN 56374 2904 Plaza VII 45 South Seventh Street RE: Building Inspector Appointment Minneapolis, MN 55402-1620 Our File No. 17,038 612'339'9206 Dear Rachel: 800'445'9617 FAX 612'251'5896 I am enclosing a proposed retention letter to be used . in conjunction with the appointment of Dale Haug as building inspector. Please let me know if you have any questions or feel that any changes are needed. FRANK J. RA]KOWSKI * Very truly yours, GORDON H. HANSMEIER FREDERICK L. GRUNKE RAJKOWSKI HANSMEIER LTD. THOMAS G. JOVANOVICH JOHN H. SCHERER PAUL A. RA]KOWSKI KEVIN F. GRAY WILLIAM J. CASHMAN DAVID T, SHAY JHS/baz RICHARD w, SOBALVARRO MICHAEL C. RAIKO\VSKI Enclosure L:\gen\17038\bi013095.011 JAMES H, KELLY, M.D., F.A.C.P. MEDIC.-\l CO:'\SL:LTA:-'T GORDO~ H. H.\:-':S~IEIER IS AD\lIlTED TO PRACTICE I~ 0!ORTH DAKOTA ASD \ VISCO:\'SI:-':, I'Al"l A. R.-\Jt..:O\\"~KI IX \\'LC;COSS¡:": A:'\D WllllA\1 J. C.~-;Ii.\IAX 1:-\ SoLìH D..\KOTA. . . \IHIBER OF .."'!ERICA" BOARD OF TRIAL Am"oc:\. ITS. . RAJKOWSKI HANSMEIER LTD F AX NO, 6122515896 P, 02 J~N-30-~5 MON 16:08 . V I R.A.JKOWSKI HAN5MEIE~ LTD. AllornfYs at l.nw Reply to; st. Cloud S'r.CLOUD --VIA FAX-- 11 S.v~"th Avenue NçrlÀ P.O. 50' 14.33 January 30, 1995 ~f, (lol1¡i, !loIN 5~:;0z,. 1433 612'ZSl'1055 800'445'9611 Ms. Rachel stapleton FAX 62'~51-5896 st. Joseph city Clerk city Hall P.O. Box 668 MINNI!AJ?OLl5 St. Joseph, MN 56374 2904 Pl~~n VI! 45 SellIn S¡V¡l1th 5t~et RE: Building Inspecto~ Appointment Minn~poIJR, MN 55402-1620 Our File No. 17,038 . 612'339'9206 Dear Rachel: SOO-H5'9617 FAX 612'251-5596 I am enclosing a proposed retention letter to be used in conjunction with the appointment of Dale Hauq as buildinq Ü'1spector. Please let me know if you have any questions or feel that any changes are needed. FR,o,NK J. R"'/KOWSKI' Very truly yours, GORDON H. HANSME1ER ! RAJKOWSKI HANSMEIER LTD. fIlED£!UCI:. L, GRUNi<~ THOM/\S G. f()V,o,N~V!Cfl fo¡;¡.,' f{, SCHE~ER I P,lUtI\, R¡\!Ko¡.m;c Kf.VIN f, GR~Y ¡Vllll....\1 f. C,o,sIf'Vv\N D,~;·.,:> T, SH~Y ! JHS/baz RiCH,~R!) w. SOM~\',U.~o MIC¡;...n C. R.~IK()I\lSlG Enclosure I LI\gon\17038\b1013095.011 I 1.~,\f'S H, KW,j', ,\I,D,. F..A..C.P, I M~:'Ii:-"L CCS!__....TÁS':' ... ""'",,,u "".."u" ,~" I lI' :-;O:;'~H D"QTA A.....O \\'L'<.C:-'-'¡IN, r,,~¡' A, R."KCW!~I:>; W"SC~"'¡I~ . .\."'0 WI",-'A". ÇASH"^"ISSCI.'"IH D"QTA. I . t.v.~:n C~ AML'\JC",,'" BOA¡.0 C'J ~t\L AO\'OCA '!'t." I I . . ,JAN-30-95 MON 16:09 RAJKOWSKI HANSMEIER LTD FAX NO, 6122515896 p, 03 . city of st. Joseph P.O. Box 668 st. ~oseph, MN 56374 January 30, 1995 Mr. Dale c. Haug 12484 Juniper Road St. Joseph, MN 56374 R~: BUILDING INSPECTOR APPOINTMENT Dear Dale: This letter has been prepared to confirm your appointment as th~ . building inspector for the city of st. ~oseph. The terms of your employment shall be as follows: 1. Your appointment shall run through the second Thursday of January, 1996. 2. The City may withdraw the appointment and cancel this contract upon 30 days written notioe to you. 3 . You may resign as building inspector and cancel this contract by providing the city with 30 days written notice of resignation. 4. Your compensation will be in accordance with the inspection fees proposed in your correspondence of December 13, 1994. A copy of the fee schedule contained in that proposal is attached hereto as Exhibit A. The compensation shall be paid in the followin~ manner: a. One-third of the fee to which you are entitled shall be paid at the end of the month in which the building permit application fee is received by the City of st. Joseph. b. One-third of the f~~ shall bs paid at the end of the . month in which you perform the second inspection of the property. c. The final one-third of the fee shall be paid at the end of the month during which you perform the final inspection and the structure i$ certified fer occupancy (if rèquired). - 4 ' P. 04 . RAJKOWSKI HANSMEIER LTD FAX NO. 6122515896 ~AN-30-95 MON 16:09 . Mr. Dale C. Haug January 30, 1995 Page - 2 .. d. Any construction fully inspected at the end of any . month, for which a permit is issued (i.e. fence) ma.y have full payment at the end of that month. 5. Before undertaking any field inspections, you will provide the city with proof of liability insurance in the amount of $600,000 for personal injury and $1,000,000 for proþérty damage. The policy shall insure you and your company, with the city of st. Joseph named as an additional insureq under the policy. The insurance certificate must meet the approval of the city Attorney. . 6. That any assistants, employees or agents whom you may emplóy to assist you in performing 'your duties will be well qualified in the appropriate areas of construction. Any . such people who are not certified building inspectors will be acting under your close supervision at all times. 7. At all times while you are acting as building inspector for the city of st. Joseph, you will be acting as an independent contractor. Neither you nor any of ycu~ employees, agentß¡ or assistants shall be considered employees of the city of st. Joseph. As such, you will control the method by which you perform your duties as building inspector and provide any necessary tools useq in conjunction with the inspections. You will also provide your own vehicles. 8. You will carry workman's compensation insurance to provide coverage for any injuries to any individualß whom you employ to assist you in performing inspection duties for the city of st. Joseph. YOu will provide the city with proof of insurance. 9. You agree to defend and indemnify the city of st. Joseph for any claims brought by third parties for personal injury or damage to property resulting from any negligent, careless or other wrongful act committed by you, your employees, or assistants in performing your inspeqtion duties. . If the terms of this appointment are acceptable, please sign where indicated below and return the original of this letter to the City Clerk. Your signature shall be considered an acceptance of the terms set forth herein and your agreement to comply therevli th . ~ , . , RAJKOWSKI HANSMEIER LTD FAX NO, 6122515896 P. 05 ~-30-95 MON 16:10 Mr. Dale C. Haug January 30, 1995 Page - 3 - The city of st. Joseph looks forward to working with you during this coming year. CITY OF ST. JOSEPH By Mayor Reber I hereby accept appointment as building inspector for the City of St. Joseph pursuant to the terms and conditions set forth herein. . Dale Haug L,\gen\17038\af012695.011 . . . ' ø JAN-30-95 MON 16:11 RAJKOWSKI HANSMEIER LTD FAX NO, 6122515896 p, 06 . · , TABLE NO. 3-A BUILDING PERMIT FEES üEC 1979 TOTAL VALUATION FEE $1.00 to $500.00 $5.00 $501.00 to $2,000.00 $5.00 for the first $500.00 plus $1.00 for each aàditional $100.00 or fraction thereot, to and including $2,0~0.00 $2,001.00 to $25,000.00 $20.00 fer the first · $2/000 plus $3.00 for each aàditional $1,000 or fraction thereof, to and including $25,000 $25,001.00 to $50,000.00 $112.00 for the first $¡$,QOQ pl~$ $2.00 for each additional $1,000 or fraction thereof, to and including $50,000 $50,001.00 to $100,000.00 $187.00 for the first $50,000 plus $2.00 for each additional $1,000 or fraction thereof, to and including $100,000 c $100,000.00 to $5001000.00 $287.00 for the first $100,000 plus $2.50 for each additional $1,000 or . fraction thereofl to and including $500,000 $500,000.00 and up $887.00 far the first $500,000 plus $1.00 for · each additional $1,000 or fraction thereof , . ç; q , ~AN-30-95 MON 16:11 RAJKOWSKI HANSMEIER LTD FAX NO, 6122515896 P, 07 .,' BUILDXNG PERMIT' FEES TABLE 3A UBC 1982 $1.00 to $500.00 $10.00 $501.00 to $2,000.00 $10.00 first $500 plUS $1.50 for each additional $100 or fraction thereof¡ to and including $2,000 $2,001.00 to $25,000.00 $32.50 first $2,000 plus $6.00 for ~ach . additional $1,000 or fraction thereof ~o and including $25,000 $25,001.00 to $50,000.00 $170.00 first $25,000 plus $4.50 for each additional $1,000 or fraction thereof to and including $50,000 $50,001.00 to $100,000.00 $283.00 first $50,000 plUS $3.00 for each additional $1,000 or fraction thereof co and including $100,000 $433 for first $100,000 plus $2:50 for each additional $1,000 or fraction thereof ø . , · Pursuant to due call and notice thereof, the Planning Commission for the City of st. Joseph met in regular session on Monday, February 6, 1995 at 7:30 p.m in the st. Joseph City Hall. Members Present: Chair Hub Klein. Commissioners S. Kathleen Kalinowski, Linda Sniezek, Kurt Schneider, Dan Nierengarten, Andy Brixius. Secretary of the Commission Judy Weyrens. Others Present: Bob Brophy, Charlie Reichert, Bill Nelson, Bill Werlinger, Jim Krebsbach, Charlie Klocker, Bud Reber, Steve Dehler, Brad Lindgren, Edward Turley. Public Hearinq - st. Joe's Subway: Chair Klein called the hearing to order at 7:30 p.m. The purpose of the hearing is to consider a variance request on the parking required for a convenience food establishment. st. Joseph Code of ordinances 52.13 subd 4(j) requires one parking stall per thirty five feet of gross floor area. The proposed building site contains 1500 square feet, requiring 43 parking stalls. A variance is being requested to allow for 25 parking stalls. · The property is legally described as follows: Lot 13, 14, 15, 16; Block 2; Loso's 3rd Addition. The request for variance is being requested by st. Joe's Subway, 410 - 1st Avenue N; Long Prairie MN 56347 Bob Brophy spoke on behalf of the partners of st. Joe's Subway. He stated that they have recently purchased property adjacent to CSAH 75, next to Kay's Kitchen. The size of the building will be either 1500 or 1700 square feet. According to the st. Joseph Code of Ordinances, 43 parking stalls would be required based on the gross floor area of 1500 square feet. Brophy stated that 20 - 30 percent of Subway business is drive thru, with an additional 15 - 20 percent take out. Based on those numbers, st. Joe's Subway feels that 27 parking stalls would be adequate. Commissioners questioned the partnership as to how many employees would be working at any given time, where they will be parking and the seating capacity of the restaurant. Mr. Brophy stated that the restaurant will seat approximately 44 customers. As for the number of employees, the restaurant will employee approximately 20 employees, 2 full time and 16-18 part time. It is anticipated that two or three employees would be working at any given time, and they would most likely require t~em to park on the street. · Kalinowski questioned the relationship of the trailer park to the proposed restaurant. Brophy stated that the trailer park is buffered by a road. Schneider questioned the submittance of a final site plan and if they brought with them a proposed site plan. Brophy stated that they have not yet determined the exact size of -' · the building, so they do not have a site plan with them. He also stated that it was his understanding that the partnership needed to appear before the Commission again at the time of making application for a building permit. When they make application for a building permit they will present a final site plan, and would feel comfortable if the variance were approved conditionally upon the acceptance of the final plans. Brixius made a motion to recommend City Council approval of the variance request, allowing for 25 parking spaces for st. Joe's Subway as presented; recommended approval is based on the following findings: l. st. Joseph Code of Ordinances 52.7 s ubd 2 ( d) . That the proposed variance will not impair an adequate supply of light and air to adjacent property, or diminish or impair established property values within the surrounding area, or in any other respect impair the public health, safety or welfare of the residents of the City. 2 . st. Joseph Code of Ordinances 52.7 subd 2(e). That the condition or situation of a specific piece of property, or the intended use of said property, for which the variance was sought, is not of so general or recurrent a nature as to make reasonably · practicable the formulation of a general regulation for such conditions or a situation. Specific Finding: Since the establishment is a fast food restaurant, the majority of business is by drive thru or take out, requiring less parking. The motion was seconded by Sniezek. Discussion: Sniezek reminded the partnership that at the time of submitting the final plans, landscaping needs to be illustrated. Ayes: Klein, Kalinowski, Sniezek, Brixius, Nierengarten, Sniezek. Nayes: None. Motion Carried 6:0:0 The hearing was closed at 7:50 p.m. Lot Split Request - st. Joe's Subway: Bob Brophy requested the Planning Commission recommend Council approval of splitting the East 71' of the above mentioned property. Brophy stated that the lot contains approximately 39,204 square feet, of which only 24,750 is needed for the Subway, leaving 14,454 square feet undeveloped. Current plans are to construct an office complex with two ('2 ) suites and 12 parking spaces. Since approval for a building permit would be required before the · construction of the building could take place, Kalinowski made a motion recommending Council approval of the lot split as requested; seconded by Brixius. . ... ,_)00 , · Ayes: Klein, Kalinowski, Sniezek, Brixius, Nierengarten, Sniezek. Nayes: None. Motion Carried 6:0:0 Edward Turley - Hearinq Request: Edward Turley, 106 - 4th Ave SE appeared before the Commission to discuss the possible addition to his dwelling. The plans include removing the current deck and expanding the house, encroaching the setback requirements by two and 'one-half feet (2 1/2) . After discussion, Commissioners encouraged Mr. Turley to make application for a variance hearing. Election of Officers: Kalinowski made a motion to appoint Hub Klein as the Chair of the Planning commission for 1995; seconded by Brixius. Ayes: Kalinowski, Sniezek, Brixius, Nierengarten, Sniezek. Nayes: None. Abstain: Klein Motion Carried 5:0:1 Nierengarten made a motion to appoint S. Kathleen Kalinowski as Vice Chair for 1995; seconded by Sniezek. · Ayes: Klein, Sniezek, Brixius, Nierengarten, Klein. Nayes: None. Abstain: Kalinowski Motion Carried 5:0:1 Minutes: Sniezek made a motion to approve the minutes of December 5 and December 19 as presented; seconded by Brixius. Ayes: Klein, Kalinowski, Sniezek, Brixius, Nierengarten, Sniezek. Nayes: None. Motion Carried 6:0:0 Linnemann Inn: Brad Lindgren and steve Dehler appeared before the Commission requesting authorization to make application f01; a building' permit. Dehler stated that he and Lindgren are in the process of converting a portion of the Linnemann Inn into an office facility. The facility would contain seven (7) offices and a reception area. A building permit is needed to add one wall and three doors. Dehler questioned the Commission if the application for a building permit means that the parking issue will be addressed again. Schneider stated that is was the recommendation of the Planning Commission to require the parking lot be tarred and striped. However, the Ordinance at the time did not specifically require such. Schneider went on to say that is was his understanding that the Planning Commission had conducted a public hearing on changing · the parking lot Ordinance and made a recommendation to the Council. Commission concurred with Schneider, but felt that since it didn't appear that the Ordinance had been changed, they cannot require tarring and striping the lot. Commissioners requested that Weyrens check the status of the proposed amendment to the parking Ordinance. ~- - . · Brixius made a motion authorizing the owners of the Linnemann Inn to make application for a building permit as requested; seconded by Kalinowski. Ayes: Klein, Kalinowski, Sniezek, Brixius, Nierengarten, Sniezek. Nayes: None. Motion Carried 6:0:0 The meeting was adjourned at 9:30 p.m. ~dr ~~ J dy Weyrens ecretary of the Commission · · , . The request of st. Joe's Subway Foods, Inc. for a variance request came before the Planning Commission at a public hearing on February 6 , 1995. The purpose of the hearing is to consider a variance request on the parking required for a convenience food establishment. st. Joseph Code of Ordinances 52.13 subd 4(j) requires one parking stall per thirty five feet of gross floor area. The proposed building site contains 1500 square feet, requiring 43 parking stall s. A variance is being requested to all ow for 25 parking stalls. In consideration of the information presented to the Planning Commission and its application to the Comprehensive Plan and Ordinances of the City of st. Joseph, the Planning Commission makes the following findings: 1. st. Joseph Code of Ordinances 52.7 subd 2(d). That the proposed variance will not impair an adequate supply of light and air to adjacent property, or diminish or impair established property .values within the surrounding area, or in any other respect impair the public health, safety or welfare of the . residents of the City. 2. st. Joseph Code of Ordinances 52.7 subd 2(e). That the condition or situation of a specific piece of property, or the intended use of said property, for which the variance was sought, is not of so general or recurrent a nature as to make reasonably practicable the formulation of a general regulation for such conditions or a situation. Specific Findinq: Since the establishment is a fast food restaurant, the majority of business is by drive thru or take out, requiring less par&ing. These findings and recommendations were approved by a vote of 6 to o by the st. Joseph Planning Commission this 6th day of February 1995. c¡¡g~y ¿k¡~ J dy Weyrens . Secretary of the Commission . , , . Extract of August 1 , 1994 Planning Commission Meeting Public Hearinq - Ordinance Amendment 52 . 13 s ubd 5 ( b) : Chair Klein called the hearing to order at 7:30 p.m. The purpose of the hearing is to allow citizen input on the proposed amendment to Zoning Ordinance 52.13 subd 5 (b) . The Amendment will read as follows: Such parking lots shall be maintained in a useable condition with a hard surface consisting of concrete, bituminous pavement or paver stone and drained to dispose of surface water. The Planning Commission clarified to those present that the Ordinance Amendment is necessary as the current Ordinance makes a provision for the use of properly treated crushed rock which is no longer available. Therefore, the Commission is updating the Ordinance inserting dust free materials that are available currently. The only change to the ordinance is substituting paver stone for crushed rock. Klein opened the hearing to those present. steve Dehler questioned the need for the Ordinance Amendment and if the Planning Commission was reacting to a situation. Dehler also . questioned how this would affect homeowners, if properties would be grandfathered in, and under what circumstances does a property owner loose their grandfather status. Additionally, Dehler feels that this Ordinance Amendment requires all residents to have dust free driveways/off street parking. Hiemenz stated that this Ordinance Amendment refers to parking lots, not driveways. The existing parking lots that are currently not dust free, or properties where action is currently not being discussed, would be grandfathered in. When the property owner of a grandfathered parking lot makes application for a building permit, that owner would then be required to comply with the , amended Ordinance. Commissioner Schneider concurred and stated that the Linnemann Inn does not fall under the grandfather status as the Planning Commission has been working with the owners of the Linnemann Inn prior to the Amendment. The parking lot was required as part of the building permit plan for the remodeling of the Linnemann Inn. After considerable discussion, Kalinowski made a motion to recommend Council approval of the Amendment to Ordinance 52.13 subd 5 (b) . The amendment will read as follows: Such parking lots shall be maintained in a useable condition with a hard surface consisting of concrete, bituminous pavement or . paver stone designed to drain and dispose of surface water. The motion was seconded by Nierengarten. Ayes: Klein, Kalinowski, Sniezek, Lesnick, Nierengarten, Brixius, Schneider, Hiemenz. Nayes: None. Motion Carried 8:0:0 Berkley Administrators a member of the Berkley Risk Management Services Group 8441 Wayzata Boulevard PO Box 59143 Minneapolis Minnesota 55459-0143 (612) 544-0311 February 1, 1995 Ms. Rachel Stapleton, City Clerk! Administrator City of St. Joseph 21 First Avenue NW PO Box 668 St. Joseph, MN 563Î4 Dear Ms. Stapleton: This letter reports on my visit and subsequent workers' compensation safety survey of selected portions of your city's facilities on January 20, 1995. The body of this report outlines specific and potentially hazardous conditions I noted during the survey and my recommendations for their abatement. . General City Recommendations During our meeting we discussed "A Workplace Accident and Injury Reduction" (AWAIR) program. Your compliance is required because your Standard Industrial Classification is targeted .-.- by Minnesota Statute 182.653, Subdivision 8:- You should begin to prepare for compliance now. A W AIR compliance requires you to perform the following five steps: c .- 1. ~learly define the method managers, supervisors and employees will use to implement A W AIR. You should start by doing the following: · Select one individual to manage the safety and health program. · Provide adequate resources and the time that is needed for a successful A W AIR program. · Recognize and reward those who meet established safety targets and goals. .-... .,. ". -. - - . . . ^tlention to recommendations is important and we urge your prompt action, You must not assume that every unsafe condition or procedure has been covered in our survey. Further, we make no representation nor assume any responsibility that locations, products, work places, operations. machinery and equipment are safe, or healthful or in compliance with any law, rule or regulation. Self-Funded Insurance Specialists An Equal Opportunity Employer , , · 2. Define the techniques used to identify, analyze and control workplace hazards. You may include the following: . Perform self-inspections and reviewing accident data to prioritize specific workplace hazards." · Develop an administrative tool to correct/control existing hazards. ":3. .. Determine how you will effectively communicate work hazard control to all affected employees. This should include the following: · Formal communication of a work hazard control policy using a job hazard analysis, job description, formalized training, written rules and procedures. · Informal communication reinforcing positive attitudes for safety at all employment levels. 4. Maintain written accident reports with tangible recommendations to reduce accident reoccurrence. This includes documentation of your corrective action to reduce work hazards. This may require the following: · · Have supervisors complete a Supervisor's Report of Accident. · Perform written accident investigations for both injury producing and near miss situations. ..- ._.A' S. Establish a fonnal policy to explain how safe working rules and procedures are enforced. You should include the following: · Enforce the A W AIR program fairly and consistently for all employees. c · Use positive reinforcement rather than negative punishment to maximize the effectiveness of A W AIR compliance. Implementation of the A W AIR program may help you understand root causes of workplace accidents. Once root causes have been determined, you can establish new policies and procedures to prevent accident reoccurrence. During our discussion, we talked about conducting a regional A W AIR meeting with other cities in close proximity to you. I recommend that you contact the administrators and/or clerks at these cities to determine what date would work well for all those involved. Upon agreeing on a date, please contact me at your earliest convenience for scheduling. · 2 , , . Annual right-to-know training is not being conducted at your city. I recommend that you start to perform annual right-to-know training sessions for all city employees. If you have any questions regarding what the training must consist of. please do not hesitate to contact me. City Garage The small fire hydrant pump located within the city garage currently has an exposed drive shaft. I recommend that you enclose this drive shaft as soon as possible. Openings on this guard cannot be less than II2-inch or its equivalent. The remgerator located within the city garage was not equipped with a third line for grounding. I recommend that you install a new three-wire electrical cord to this remgerator as soon as possible. The retractable trouble light located on the east side of the garage currently has a ftayed and spliced electrical cord. I recommend that you replace the cord or the entire retractable trouble light as soon as possible. Also, when replacing this trouble light, please purchase a trouble light with a plastic or other non-conductive material for its reflector plate and hanging mechanism. Cold Storage Building . The ladder located in the cold storage building was in poor condition and presents an unstable working platform for employees. You should immediately remove the ladder and destroy it. You should ftequently inspect all ladders and immediately withdraw and destroy those which have developed defects. ..~ In closing, I thank Dick for the time and courtesy extended to me during my survey. If you have any questions or comments on the above recommendations, please don't hesitate to contact me. Would you please inform me of what actions you plan to take as a result of my recommendations? Sincerely, Berkley Administrators ~ """I ð7'1 ~ Tom Gross Senior Loss Control Representative TG/dlb . cc: Peter Tritz, League ofMN Cities file 3 ~ ~:r~~ St. Joseph Parks Commission ..-""~ ."L ~ Þ ---- ~" ,.- __ (_'" .,1 -- - '\ - --t / - St. Joseph, Minnesota 56374 ~ - ~- ~ · ~-=-:- iViinutes of meeting January 24, 1995 Meeting called to order by Vice-Chairman Joe Braun at 6:40 pm. Members present: Joe Braun, Darwin Erickson, Fay Gretsch, Irma Lanier and Liaison Bob Loso. Members absent: John Anderson, Marge Lesnick, Claudette Klein. Munutes from December ilEeting were approved by Darwin Erickson and seconded by Fay Gretsch. Liaison Report: Summer Recreation program proposals submitted by February 2Rth. Regarding membership for Park Board: The attorney informed Bob Loso that changes in the number can not be made until March of 1997. Bob Loso will discuss member- ship with the City Attorney. ~ request was made to have phones installed in the parks. Cost prohibits installa- tion of pay phones ($50 per month plus hook up). It wiJl be looked into to find a cost efficient way of installing some type of phone service. Minnesota Design Team is coming in April. The Design team consists of architect, engineers and planners to enable St. Joseph to become a Star City. Park Board members are asked to attend the meeting to provide information and give feedback to suggest to enhance our parks. Exact time of meeting will be announced when available. · Bob Loso is applying for four types of grants available: 3) Cooperative 1) Outdoor Recreation; 2) Natural Scenic Area Grant Program; Trail Development Grant; 4) Conservation Partners Grant. Park Board members will meet on February 13 at 6:30 pm to submit and discuss ideas for Grant proposals. Old Business: Babe Ruth is going ahead. OPen enrollrnentwill be held February 18th at City Hall. ~ this time we are estimating 3 teams at a cost of $1,900 per team. The REC Association will take over teams cost after the first year. An area is being looked for to set up a little league field. Winter Recreation: Joe Braun has sent out flyers for instructors for skating lessons. As of yet he has received no response. . Park Signs: One sign will be made and installed at Centennial Park. Construction and installation s~t for May 1st. Irma Lanier will get the price of materials to be submitted to City Council. Donations: Joe braun is contacting organizations for donations for a Big Toy to be installed at Morningside Park. New Business: Not enough members were present to update 5-year plan. Soccer fields are being planned for Millstream park. The cost of goals will be checked in to. Suggestions for Morningside development in 1995: Big Toy, Tar parking lot, install · bridges, install backstop. Have 5-year plan placed in booklets and/or transparencies. Respectfully submitted: Irma Lanier (in the absence of Claudette Klein . , · DEPARTMENT HEAD MEETING 9:00 AM Friday, January 20, 1995 Rachel * Council approved changes in employee health insurance to a preferred provider plan and included long term disability insurance. New insurance cards will follow soon * Highway 15 bridge will be named the Bridge of Hope. * Bob Loso, Dick Taufen, Brad Lindgren, Dave Theisen, Mayor Reber and Marvin Klug will meet on Tuesday, January 24th at 2 PM to discuss Emergency Plans and needs to be met. * City will apply for an outdoor Recreation Grant for a walking trail . * Star City will host a visit by the Minnesota Design Team April 20, 21, and 22nd. All employees, City Official, and residents are invited to attend. · Chairperson Weyrens will keep the employees posted and send an update later. * It was determined that the Park Board may consist of no more than seven members. The City attorney will review the number of members allowed the Planning Commission also. * Control of the intersection at Minnesota Street West and 2nd Ave NW will remain as is. Stearns County has denied the City's request for additional stop signs at this intersection. * The City has received a picture of the water tower from SEH to be displayed in the Council chambers. * Police Chief discussed the department's ability to provide additional security at events on the CSB campus. * Current City Building Inspector Ron Euteneuer was not re-appointed for the year of 1995. However, De will be asked to continue as Building Official until a re-appointment can be made. * Clerk/Administrator Stapleton will review the sidewalk maintenance agreement in conjunction with the CSAH 75 signal project. * Exempt and non-exempt employment status will be discussed further by RieKe, Loso, and John Scherer. As of September 1, 1994 all employees are classified in a non-exempt status. This issue is to be addressed at the next City Council meeting. --- · . ~ . DEPARTMENT HEAD MEETING 9:00 AM Friday, February 3, 1995 Rachel * Counc i 1 approved Taufen to attend Rural Water School and Marthaler to attend computer courses as requested. * Mayor Reber reported that the personnel committee has asked John Scherer to provide written response to a complaint by Mike Hazen. * According to information from the League of MN Cities there may be a reduction in monies received by approximately $18,000. * Counc i 1 addressed issue of an oil spill on Kacures property and shared with Mr. Kacures information from the MPCA which provides resolution to their satisfaction. * CO R E w ill meet on Monday, February 6th at 7:00 PM in Brother Willy's Pub. * Councilor Ehlert discussed efforts to control speed of snowmobilers with the assistance of the Sno-Joes. * Councilor Loso met with the Fire Board on Wednesday, February 1st. They approved the purchase of various equipment and two firefighters to attend training. * City will establish written policy on dispensing information to the public (tapes and hard copies) and the costs involved. * There are plans to construct a storage cabinet for audio tapes of meetings in the City Hall Annex. * City is ordering an official map of the sidewalk safety district, 4iÞlustrating who is responsible for snow removal from all areas. Council made a motion deeming all employees "non-exempt" status. J Suggested formats for department head evaluations were distributed to Council members for review. * Skating rink and warming house will remain open through the end of next week, weather permitting. .< * Counc i 1 reviewed refuse contract proposals. * City Engineer Joe Bettendorf presented a capital improvement plan and will assign costs to each item. * Counc i 1 authorized Bettendorf to acquire bids and specs for a new water treatment program, along with financing options for the approximately $550,000 project. * Jonelle Yon Pinnon gave a brief presentation on the TRAM bicycle tour that wi 11 be stopping in st. Joseph on July 26, 1995. * Counc i 1 is awaiting a response from Chief Lindgren regarding his proposed employment contract. Jim ~ Requested City Offices to submit registration forms as necessary and retain a copy for his records. Dick * Recent Berkley insurance inspection went well and the ISO fire rating should arrive soon. . . ~ . DATE: February 16, 1995 TO: Honorable Mayor and Members of the Council FROM: Jim Marthaler Wastewater Sup. RE: Truck Purchase Enclosed please find copies of the specifications and price quotes for a 1995 2 Wheel Drive full Slze pickup truck. All dealers were requested to supply a quote based on specifications they received. The results of the bids are as follows: John Wiese Ford Inc $ 15,450.00 Sauk Centre Tenvoorde Motor Co. $ 14,110.60 St. Cloud Gilleland Chevrolet $ 13,805.29 . st. Cloud Kiess Chevrolet $ 13,718.29 Cold Spring Superior Ford $ 12,781.00 (Fleet/Gov't Sales) Plymouth The above prices do not include sales tax and license which will increase the quotes approx. $ 1,000. Delivery time is anticipated between 75 and 85 days. The proposed truck will replace the 1978 Ford pickup which was purchased used in 1987. If it is approved to purchase a new truck, the 1978 Ford will be sold the fall of 1995. The expenditure for the truck is budgeted and will be expended in the following manner: 602-49450-550 Sewer Motor Vehicles $ 12,000 602-49450-580 Sewer other Equipment $ 1,781 If the truck 1S purchased, the sewer fund will have a remaiping budget balance of $ 22,342. . , FE,:?-0J:~,-95 t'!ot·~ 10: 40 At'! ,JOHt·~ ¡..~ I ESE FORD 6123523428 P.04 - .~\'~ rIM:~;;Y I JOHN WIESE FORD, INC. '1!~ /j:ii \~ ~ jf~ 203 1 Qth St P. O. Box .231 . 'Fv ·~i~~; ~ SAUK CENTRE, MINNESOTA 56378 /t~v'þ'l> . Phone (612) 352·6561 Fax (61.2) 352·3428 AWARD DEALER 02-03-05 CITY OF ST JOSEPH C/O J1H l<iARTHALER I JIN, I AN SENDING YOU TWO BIDS FOR ^ NEW 1995 FORD PICKUP AS REQUESTED. THE FIRST BID IS WITHOUT A TRAILER TOW PACKAGE AND AS YOU eAN SEE IT IS QUITE A HIT CHEAPER. I ALSO SENT YOU A BID WITH A TRAILER TOY 4IÞrACKAGÖ INCLUDED. IF YOU HAVE ANY QUESTONS PLEASE FEEL fREE TO GIVE 1E A CALL HERE AT THE DEALERSHIP. THANK YOU FOR TilE OPTION TO nID. ONE THING TO KEEP IN MIND IS IF YOU ARE LOOKING FOR THE BEST DEAL O~ A NEH TRUCK, YOU HIGHT WANT TO CONSIDER A NEW CARRYOVER 1994. ·1'llE POSSIBILITY OF FINnING ONE ON A LOCATE IS VERY GOOD AT THIS TIME. LET ME KNOW IF THIS OPTION INTERESTS YOU AT ALL. .-..-.' . .1 SINCERELY) JAI H. \HESE 0 .-- .t.L- _. - .-... . .....- "- '''-' .. -...-.. ._,.... .... ..- ..... .... -'.' \ ~ -.....-..-.-....-..-..._~ I~ .. ... . : I JOHN WIESE FORD INC. '\ .\. . " v t . . .' , . . .' i Bob Meagher I sales í612) 352-6561- Office (612ì 2B5-ï472 - Home ¡ t 203 IOih St.. Sauk Cemre. M:'\ 56378 . . ------- ~Z'QIO-:~:-;"""=': "-"-'" '-' -..----....---...---- ... .' . . " ' . FEB706-95 MON 10:39 AM JOHN WIESE FORD 612352342:::: P.02 > JOHN WIESE FORD, INC. ,{\'>;GUrs~ I FORD Þr-"'"< ~( ~ '~., fii ~ (- 2Q~ i O\h SL P. O. Box 2~1 (~ -- ·Z.ì- ¡..." SAUK CENTRE, MINNESOTA 56378 Î./, v,_ ~ 'I¡J;Vf-~ ÇI PhQne (612) 352·6561 Fax (612) 352-3428 AWARD DeALER < ; ,. , 02-03-95 1995 FORD P-150 4xZ 133"HHEELRASB Rr~G CAB ., '. 4.9L EFI 1-6 ENGINE ~ ELEC. 4SPD AUTO OlD TRANSMISSION , CLOTH AND VINYL BENCH SEAT ELEC. AM/PM STEREO/CLOCK ARGENT STYLED STEEL HHEELS ..~- P235 BSW ALL SEASON TIRES , 3,55 REAR AXLE RATIO ,;; , fRONT LICENSE PLATB ~RACKET ENGINE BLOCK HeATER ... AIR CONDITIONING ARGENT REAR STEP BUMPE~ ALSO INCLUDES ALL S'TD XL FEATURES LISTED SEPERATELY . . . -. PRICE $ 14995.00 + TAX & LIC . . . ....;.. .--" LESS ANY REBATES @ TIME OF DELIVERY . . . , . ~ _~itöI¡¡ag;¡id(¡ - - ~ ::i~?;j~~Xl,:;~;~~~p¡:r' : :~·;:~·~:T;f,~j::;,t;;A: ;·~g!;,'~D> '.: ~ '>, !}fþ):: :{~ ;~~;, :~~. ~, "" ~ FEB-06-95 MON 10:39 AM JOHN WIESE FORD 6123523428 P.03 , , JOHN WIESE FORD, INC. ,:st:GVJ:S'¡ I FORD ~~~ f.¡ <>"ð . MERCURY 203 10th St. P. O. Box 231 ~ ('~.. 'f,. SAUK CENTRE, MINNESOTA 56378 ('k, "'" C@' <'/.€\f1?,1> Phone (612) 352·6561 'Fax (612) 352·3428 A WARD OEAL£R 02-03-95 1995 FORD F-150 4X2 133"HHEELJ3ASE REG CAB XL TR HI 4.9L EFI I~6 ENGINE ELEC. 4SPD AUTO OlD TRANSMISSION CL01H AND VINYL BENCH SEAT ELEC. AM RADIO/CLOCK STANDARD FACTORY WHEELS . P235 BSW ALL SEASON TIRES 3.55 REAR AXLE RATIO FRONT LICENSE PLATE BRACKET' ENGINE BLOCK HEATER AIR CONDITIONING ARGENT REAR STEP BUMPER TRAILER TOW PACKAGE ,.-" .-" PRICE $ 15450.00 + TAX & LIC . . . LESS ANY REBATES @ TIME OF DELIVERY . . . C· . ! ~ "- ~ - . ESTABLISHED 1899 SALES 1~m::Ð:iJD SERVICE INCORPORATED 1927 185 ROOSEVELT ROAD - P.O. BOX 1045 · ST. CLOUD, MN 56302 · PHONE 251-0540 January 18, 1995 Jim Marthaler 21 1st Av Sw-box 668 st. Joseph, MN 56374 Dear Jim, Thank you for visiting our dealership and for considering us in your plans to purchase a new or used vehicle. We trust that your needs were addressed in a courteous fashion and that you received all the information necessary for you to make a decision. . We value every customer at Tenvoorde Ford and welcome every' opportunity to assist our customers to insure their purchase is a convenient and pleasant experience. If you have not yet made a decision regarding your purchase, please feel free to call or visit. If you still have questions regarding trade allowance, discount pricing, or financing, please consider Tenvoorde's open door policy as an invitation for you to discuss your automotive needs with us. It is our opinion that our customers deserve whatever care and personal attention is necessary in fulfilling their needs. If there is anything further we can do to earn your business please recontact us. Thanks again for thinking of us. Sincerely, (\ . é cv.L~-· /~ ~t'- Don Carlin Jim McClelland Sales Representative Sales Manager . St, Cloud's First Auto Dealership World's Oldest Ford Dealership 4 . ESTABLISHED 1899 SALES ~1i.ÐDD] SERVICE INCORPORATEO '9~7 185 ROOSEVELT ROAD· P.O. BOX 1045 · ST. CLOUD. MN 56302 · PHONE 251·0540 Janua~ 18, 1995 Jim Maró:tha1e.~, City of St. Joseph St. Joseph, }.fl 56374 ])ear J ím; As per your call of January 17, 1995, for a quote. on a new pickup, I would like to quote the following: 1995 Ford FlSO 4x2 133'1 W.B. XL 300 6 Cylinder Fngine Automatic Troosmission Tintel Glass Drivers Side Air Bag . Color Key Floor Cove:d:og Headliner Insulation Package Gauges Interior Light AM/FM Radio In t~tval Wipers V êI1 t 'Windows 95 Amp Alternator 72 h:np Battery power'Steering Power Brakes fual Fuel Tank 34. 7 Gallon - 3.55 Axel Ratio Tra.iler Tow Package Block Heater La futmt ~1irrÒ1:'s Air Conditioning - Our Bid Is $14,110.60 -- Sales Tax 917.19 TOTAL ~15,027.79 Plus Plates & Fees If you havù any questions please feel free to c.all me. 'Thar\k you. . Sincerely, þ~(¡;'-,---~ Ted Pederson St. Cloud's First Auto DMlersllip Fleet & l..ease\~Etrldest Ford Dealership ., _. . @UI1I1GI1~OOJ~ 3019 Division St., St. Cloud, MN 56301 · Phone: 251·4943 FEBRUARY 3, 1995 JIM l1ARTHALER CITY OF ST. JOSEPH PO BOX 668 ST JOSEPH, MN 56374 DEAR JIM: ENCLOSED IS A LISTING OF STANDARD AND OPTIONAL EQUIPMENT ON . THE 1995 CHEVROLET HORK TRUCK. THE MSRP OF THIS TRUCK IS 16,518.00, YOUR PURCHASE PRICE IS 13,805.29' PLUS SALES TAX, LICENSE AND TRANSFER FEES. IF YOU HAVE ANY QUESTIONS, PLEASE GIVE ME A CALL. 1HANKS , 0 . .. Lnevy Trucks · ::c:~ ",:: " . ." """ , " - "" ' "". "" -- -..',:..,".".'!..... i:.." ,::~ ~ C~ ,-'-·;;f, r·:"¡';:=.i::n~::7 _r:.c:-, ~ i. i.........."'";:.¡~¡... .;..."...."; ,",'-'i-'--" ....''"-'..: .., ,,'. I .-. " "".""" .-. ~ ,..~, ". """. " ' - - '" ,.".." - . "n.. ".'-\' ~.' " :"'':'";';' '.-' ¡ '_'i;' :-.; :.: "'.::1"". :J~: ::!" f·' I _" "" ...... ...m ,,_ "." --..' ¡ .......... '.i':.i"" . .;~ _ "'; _ .'_ ,....., ,.-..... 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JRÑ-12-1995 15:43 FROM SUPERIOR FORD TO 16123630342 P.01 I ~UPERIOR ~- FLEET & GOVERNMENT SALES DEPARTMENT 9700 56TH AVE. NO. PLYMOUTH, MN. 55442 PHONE 612-559-9111 FAX 612-559"5950 - L ¿j I J . í FAX INFO DATE 0ï.ß..r::. . -~ NUMBER OF PAGES ( INCLUDING THIS ONE ): ~ IF YOU DID NOT RECEIVE THE NUMBER OF PAGES SHOWN ABOVE, PLEASE CALL US AT (612) 559-9111 TO LET US KNOW. FLEET FAX# (612) 559-5950 COMMENTS: . ~'.AJau.J~ ó?¿'~~ ~'s . ~~~~--~- ~ ~ ~ ,PH "»4~ w ~.3r ~ (j~~ ';J~ ~ );-.e -= ~ . ~ ~ - : ~ -- ~ ) KaN1CR FAX 285 Þ M , .. __ . "".; ." '". ,"' - ". .... ·.-·....·.~..~.....1.·..-.··a,,_.·.L,_ _þ', :¡ .I..,.,~~ r7 , , .., Cotlttaöt R'l'~*. T~56~ 'Pit sUpario~ Ford; Ino. cT NOd M-ÖS26 b»I'1' ; PJlcttt\>j1Qß mœ: l~tO' , \ 20. 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(frl · + 7(1~ -þW f!:1' . ... . TOï~L P_Ci~ ·, . Bi lIs Payable 17 Jan 1995 Page 1 Tue 6:21 PM City of St. Joseph January 19, 1995 N. Name Transaction Depart Comments Amount Description Fund 20547 AT & T long distance 17.34 Salaries & Adminstrative 101 20547 AT & T long distance 6.44 Maint Shop 101 20547 AT & T long distance 14.48 Communication Service 101 20547 AT & T long distance 14.96 Communication Service 101 20548 BEMBOOM'S FENCE fencing, millstream 10,995.00 Millstream Ball Park 101 20549 BLATTNER & SONS INC. salt/sand 1,849.31 Ice & Snow Removal 101 20550 BROWNING-FERRIS INDUSTRIES refuse collection 5,785.43 Waste Collection 603 20550 BROWNING-FERRIS INDUSTRIES refuse collection 90.23 Administration and general 602 20551 CENTRAL MCGOWAN medical oxygen 12.60 Medical Services 105 20552 COLD SPRING VETERINARY CLINC dog boarding 16.00 Animal Control 101 20553 CRIME WATCH MCPA dues 25.00 Crime Control & Investigation 101 20554 FEED-RITE CONTROLS hydrofluosilicic acid 139.98 Administration and General 601 20555 FIRST STATE BANK collection fee 10.65 Administration and General 601 20555 FIRST STATE BANK collection fee 10.65 Administration and general 602 20555 FIRST STATE BANK collection fee 10.65 Waste Collection 603 20555 FIRST STATE BANK collection ree 2.85 Administration and General 601 20555 FIRST STATE BANK collection fee 2.85 Administration and general 602 20555 FIRST STATE BANK collection fee 2.85 Waste Collection 603 20556 GM DRILLING sprinkler system, MIllsrm 4,182.00 Millstream Ball Park 101 20557 GOPHER STATE ONE-CALL notification 7.00 Administration and General 601 20557 GOPHER STATE ONE-CALL notification 7.00 Administration and general 602 20558 HARDRIVES final payment, West MN 24,791.69 Street Maintanence 413 )lilt HEIMAN FIRE EQUIPMENT, INC firefighter gloves 332.41 Fire Fighting 105 HEIMAN FIRE EQUIPMENT, INC 40 C.P.R. sheilds 202.58 Fire Fighting 105 20559 HEIMAN FIRE EQUIPMENT, INC v-vac starter kit 67.00 Fire Fighting 105 20560 ILLUMINATING ENGINEERING SOC sports lighting manual 43.00 Ball Park and Skating Rink 101 20561 LEAGUE OF MN CITIES directory of MN Officals 22.80 Council 101 20562 LEEF BROS floor runner 4.98 City Hall 101 20562 LEEF BROS floor runner 9.96 City Hall Annex 101 20562 LEEF BROS clothing allowance 40.87 Street Maintanence 101 20562 LEEF BROS clothing allowance 15.12 Administration and General 601 20562 LEEF BROS clothing allowance 15.13 Administration and general 602 20563 MINNESOTA SALES AND USE TAX sales tax 26.39 101 20563 MINNESOTA SALES AND USE TAX sales tax 6.79 101 20563 MINNESOTA SALES AND USE TAX sales tax 331.76 Administration and General 601 20564 MN STATE FIRE CHIEFS ASSN fire chiefs subscription 165.00 Fire Training 105 ,0565 OMNI BUILDING INSPECTION inspection fees 643.04 Building Inspec. Admistration 101 20565 OMNI BUILDING INSPECTION inspection fees - Nov 2,036.80 Building Inspec. Admistration JOl 20566 SEH general engineering 231.35 Engineering Fee 101 :)566 SEH Northland Engi neeri ng 4,196.53 Engineering Fee 101 20566 SEH Wastewater Engineering 136.05 Sewage Treatment plant 602 2,)566 SEH West MN St Engineering 23.40 Street Maintanence 413 Old Hw 52 27.15 Street Maintanence --- 106 20566 SEH Engineering 20566 SEH illumination Engineering 188.35 Storage 409 2ÚS66 SEH water storage Engineering 1,088.10 Storage 409 20567 ST. JOE GAS & BAIT gas 100.63 Fire Fighting 105 20567 ST. JOE GAS & BAIT gas 405.15 Automotive Services. 101 ~ ST. JOE GAS! BAIT gas 201.51 Street Maintanence 101 ST. JOE GAS & 8ArT gas 201.52 Ice & Snow Removal 101 20 7 ST. JOE GAS & BAIT gas 201.52 Administration and General 601 17 Jan 1995 Bills Payable Page 2 . Tue 6:21 PM City of St, Joseph January 19, 1995 Check Transaction Depart . Nu~ber Name Comments Amount Description Fund 20567 ST, JOE GAS & BAIT gas 201,51 Administration and general 602 20568 ST. JOSEPH VOLUNTEER FIRE DEPT team building activities 350,00 Fire Administration 105 20568 ST. JOSEPH VOLUNTEER FIRE DEPT postage, box rent 98.00 Fire Administration 105 20568 ST. JOSEPH VOLUNTEER FIRE DEPT dues, 1995 Mut aid assoc 40.00 Fire Training 105 20568 ST, JOSEPH VOLUNTEER FIRE DEPT dues, 1995 Lake Region 20,00 Fire Training 105 20568 ST. JOSEPH VOLUNTEER FIRE DEPT Lake region meeting 55.00 Fire Training 105 20568 ST, JOSEPH VOLUNTEER FIRE DEPT State fire registration 230.00 Fire Training 105 20569 STEARNS COUNTY CHIEFS ASSN force of training seminar 75.00 Police Training 101 20570 STEARNS MUNICIPAL LEAGUE dues, 1995 25.00 Council 101 20571 STUEVE'S GARAGE INC LOF Ford 20.43 Automotive Services 101 20574 UNDERWATER SPORTS SHOP air fills 90.00 Fire Fighting 105 20575 UNIVERSITY OF MINNESOTA local gov't coop guide 9.63 Salaries & Adminstrative 101 20576 US WEST COMMUNICATIONS telephone services 34,60 Power and Pumping 601 20576 US WEST COMMUNICATIONS telephone services 34.60 Purification 601 20576 US WEST COMMUNICATIONS telephone services 34.60 Sewer Lift Station 602 20576 US WEST COMMUNICATIONS telephone services 375.70 Communication Service 101 20576 US WEST COMMUNICATIONS telephone services 144.68 Maint Shop 101 20576 US WEST COMMUNICATIONS telephone services 144,68 Administration and general 602 20576 US WEST COMMUNICATIONS telephone services 48,93 Communication Service 101 20576 US WEST COMMUNICATIONS telephone services 191.61 Fire Communications 105 20576 US WEST COMMUNICATIONS telephone services 332.31 Communication Service 101 20576 US WEST COMMUNICATIONS telephone services 97.86 Purification 601 20576 US WEST COMMUNICATIONS telephone services 98.17 City Hall 101 . -- . ... "0 ., . Overtime and Callouts December 30 thru January 12, 1995 . Jim Marthaler Rachel Stapleton 01-02-95 1.00 hrs clean sampler 01-05-95 2.5 hrs Council mtg. 01-06-95 2.00 hrs weekend work 01-07-95 2.00 hrs weekend work Comp Balance 24.75 hrs 01-10-95 3.00 hrs snow removal Vacation Balance 160.00 hrs -------- 8.00 hrs Jean Gustin Comp Balance 32.50 hrs 01-04-95 2.00 hrs Court Vacation Balance 228.00 hrs 01-10-95 2.00 hrs Court ------ Ray Bechtold 4.00 hrs 01-10-95 3.00 hrs snow removal Vacation Balance 100.00 hrs Comp Balance 15.75 hrs Comp Balance 4.00 hrs Holiday Balance 10.00 hrs Vacation Balance 160.00 hrs Brian Klinefelter Mike Sworski Vacation Balance 40.00 hrs 12-31-94 2.00 hrs weekend work Holiday Balance 30.00 hrs 01-01-95 2.00 hrs weekend work Comp Balance 33.50 hrs . 01-02-95 2.00 hrs holiday work 01-10-95 3.00 hrs snow removal Brad Meyer -------- 9.00 hrs 01-12-95 1.00 hrs cover shift Vacation Balance 80.00 hrs Comp Balance 33.50 hrs Comp Balance 11 .50 hrs Holiday Balance 5.00 hrs Vacation Balance 160.00 hrs Dick Taufen Jeff Young Vac,ation Balance 257.00 hrs Comp Balance 63.50 hrs 01-01-95 1.00 hrs OWl Arrest 0 01-08-95 1. 00 hrs Car Accident Judy Weyrens Vacation Balance 200.00 hrs Vacation Balance 160.00 hrs Comp Balance 44.00 hrs Comp Balance 53.75 hrs Holiday Balance 30.00 hrs Mary Generous Brad Lindgren Vacation Balance 84.00 hrs 12-31-94 2.00 IÙs alarm Comp Balance 23.50 hrs 01-10-95 3.00 hrs finish cases Vacation Balance 120.00 hrs Comp Balance 65.75 hrs . Holiday Balance 25.00 hrs '. ~ ~ .. --"'-- . MINNESOTA 10 December 1994 DESIGN TEAM Judy Weyrens City of St. Joseph P.O. Box 668 Affiliated Organizations St. Joseph, Minnesota 56374 AIA-MN RE: Contract for Minnesota Design Team Visit to St. Joseph, Minnesota American Institute of Architects - Minnesota MnAP A Dear Ms. Weyrens: Minnesota Chapter, American Planning Association The Minnesota Design Team has accepted St. Joseph for a visit and is submit- CSLA ting this proposal for community design assistance to St. Joseph. By accepting innesota Chapter, this proposal on behalf of your community, you are initiating a process of com- American Society of munity-based design through the Minnesota Design Team and agree to the Landscape Architects requirements indicated herein. The visit will follow the guidelines illustrated Local and Urban Affairs in the Minnesota Design Team's Community Manual and as described in this Program St. Cloud State University proposal. Minnesota Extension 1 SCOPE OF SERVICES Service Hubert H. Humphrey The Minnesota Design Team (the "MDT") proposes to perform the following Institute of Public Affairs 0 University of Minnesota services for St. Joseph (the "Community"), as further described in the MDT MCDS "Community Manual" and the Community's Application to the MDT: Minnesota Community Development Society <>- Community Visit . Meet with community leaders and officials, community organizations and groups, and individual members of the Community in sessions scheduled for the first day of the visit. 275 Market Street . On the second day of the visit, prepare drawings, sketches, diagrams, Cite 54 inneapolis, charts and other illustrations which graphically present the Minnesota Community's visions and images expressed during the previous day's 55405 activities and as a response to issues previously identified by the 612.339.3577 Community; and, to present these drawings in a community meeting. 612.338.7981 FAX .If St. Joseph Contract 10 December 1994 Page 2 <.¡- Follow-through Visit . . Establish a follow-through visit consisting of a half-day meeting with the Community¡ occur- ring at approximately six to twelve months after the initial visit. 2 METHOD OF PERFORMING WORK The MDT will follow a process generally described in the MDT Community Manual, except that the team leader shall have the right to adapt or modify any or all aspects of the "typical" visit¡ as neces- sary, to accommodate the needs of the MDT and the Community. The MDT shall designate an individual as "team leader" or two individuals as "co-team leaders" who will act for the MDT Steering Committee to coordinate all aspects of the visit for the MDT. The Community shall designate an individual from the community to act as "community coordinator". The community coordinator shall be the MDT's primary contact in the Community. The team leader /leaders and the community coordinator will be primarily responsible for planning and coor- dinating the visit for their respective organizations. The visit will occur on dates mutually agreed upon by the MDT and the Community. For this visit the MDT team leaders shall be Thora Cartlidge and Michael Schroeder and the commu. nity coordinator shall be Judy Weyrens. The dates for this visit shall be 20-23 April 1995. 3 FEE The fee for the MDT visit shall be $3¡000¡ payable to "MDT / AIA Minnesota" in two equal install- ments. Each installment shall be paid with a single check. C The first installment shall be be paid upon acceptance of this contract; the balance shall be conveyed to the team leader at the beginning of the first day of the visit. In addition, the Community shall be responsible for expenses exceeding $300.00 incurred in the preparation of necessary base maps. If the costs are expected to exceed the $300.00 limit¡ the team leader shall inform the community coordinator of the extent of and the reasons for the cost overnm. The MDT will make every attempt to keep these costs below $300.00, but will not compromise the success of the visit because of base maps of inappropriate scale, detail and date. Additional costs of this nature will be billed to the Community within one month of the completion of the MDT visit. A follow-through visit¡ mutually planned by the MDT and the Community¡ is included in the fee.. No additional fees will become the responsibility of the Community. St. Joseph Contract 10 December 1994 liage 3 COMMUNITY RESPONSIBILITIES The Community shall provide the following at no cost to the MDT: · housing and meals for MDT members during their stay in the Community, including all pre- and post-visit activities. · meeting and work spaces, equipment, typists and resource persons, as noted in the MDT Community Manual and as directed by the team leader. · base information (maps, drawings, studies, reports, aerial photos) as indicated as being avail- able in the Community Application. This material will be returned to the Community at the end of the MDT visit. · publicity and promotional activities necessary to ensure adequate participation on the part of the Community. In addition, the community will be responsible for providing progress report to the MDT at six and celve months after the initial visit, and then annually for a period of five years. Progress reports ill be used to help the MDT prepare for the follow-through visit, and may be used to develop a net- work of communities that face similar issues. The MDT will provide the community with a format for the progress report prior to the initial visit. 5 DRAWINGS The drawings, documents and other material produced by the MDT for presentation to the Community shall become the property of the Community. The MDT shall be given adequate time after the visi! to obtain copies of all work produced during the visit. The MDT will return the draw- ings with one set of professionally prepared slides of the drawings. Additional slides and profession- ally prepared 8-1/2" x 11" photostats of the original drawings can be provided to the community at cost. Arrangements must be made with the team leader before completion of the MDT visit. 6 LIABILITY _. The intent of the visit is to provide a general direction (in the form of graphic representations of Community visions) for community improvement efforts based upon information and issues defined by the Community during the visit. The drawings produced shall in no way be construed as being anything more than conceptual in nature. The Community shall be responsible for the further study .of any and all recommendations made by the MDT prior to implementation. It is expected that the Community will seek technical assistance, as necessar~ to follow through on MDT recommendations and that the MDT will have no further responsibility for any of the recommendations made to the Community. St. Joseph Contract 10 December 1994 Page 4 7 ACCEPTANCE . If you agree to the terms of this proposal for services to be rendered to St. Joseph by the Minnesota Design Team, sign both copies and return one within three weeks to the MDT at: Minnesota Design Team Attn: Judith Van Dyne 275 Market Street, Suite 54 Minneapolis, Minnesota 55405 If there are questions concerning this proposal, contact Michael Schroeder at (612)835-9960. Sincerely, . Michael Schroeder, Chair . ACCEPTED BY: Name Organization/ Agency Title - Date . X Mayor Donald "Bud" Reber ,. / Councilors Ken Hiemenz :: F;"t A yen", NW Ross Rieke Bob Loso ,0, Box 668 Stephanie Hazen Joseph, Minnesota 56374 12) 363-7201 City ClerklAdm FAX # 363,0342 CITY OF ST. JOSEPH Rachel Stapleton MAYOR APPOINTMENTS 1995 1. Acting Mayor - Ross Rieke 2. Police Commissioner - Mayor Reber 3. Street Commissioner - Mayor Reber 4. Sidewalk Commissioner - Ken Hiemenz 5 . Weed Control Commissioner - Mike Sworki 6. Assistant Weed Control Commissioner - Mayor Reber 7. Planning Commission Voting Liaison - Cory Ehlert 8 . Planning Commission - S. Kathleen Kalinowski~ Kurt Schneider 9 . Joint Planning & OAB - Cory Ehlert 10. Park & Recreation Liaison - Bob Loso 11. Forester - Mike Sworski 12. Water & Sewer Commissioner - Leo Sadlo 13. Water & Sewer Inspector - Leo Sadlo 14. Building Inspector .: Assistant Building Inspector Rental Housing Inspector - Alan Rassier, Asst Hub Klein . Fire Chief - Dave Theisen Assistant Fire Chief - Prank Loso 19. Fire Advisory Board - Rachel Stapleton, Bob Loso, Dave Theisen 20. Emergency Services Director - Bob Loso 21. APO Executive Liaison - Mayor Reber 22. APO Full Board - Mayor Reber, Planning Chair Hub Klein~ Cory Ehlert 23. APO Sewer District Representative - Leo Sadlo 24. Stearns County League of Cities Representatives - Mayor 0 Reber~ Ken Hiemenz 25. 3-Member Health Board - Ken Hiemenz, Ross Rieke, Thomas Newton MD 26. Police Interview Committee - Brad Lindgren~ Leo Sadlo~ Mayor Reber, Mike Loso 27. Official Newspaper - St. Cloud Times 28. Official Depository - Pirst State Bank of St. Joseph, First Bank of St. Cloud, Zapp Bank 29. Historian - Ken Kuebelbeck 30. CORE Committee Representatives - Ross Rieke~ Rachel Stapleton, Brad Lindgren 31. Personnel Policies - Cory Ehlert, Ross Rieke 32. Hiring Commi'ttee - Mayor Reber, Bob Loso, Ross Rieke, Ken Hiemenz~ Cory Ehlert e: Star Commission - Ken Hiemenz St. Cloud Area Economic Devlopment Partnership Liaison - . Mayor Reber