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HomeMy WebLinkAbout1996 [01] Jan 18 {Book 09} " . ¡--:) ê-- . v~ CITY OF ST. JOSEPH J n First Avenue NW CITY COUNCIL MEETING ').0. Box 668, January 18, 1996 - 7:00 P.M. 3t Joseph, MN 56374 '612) 363-7201 AGENDA "ax: 363-0342 1. Call to Order 2. Approve Agenda \iAYOR )onald "Bud" Reber 3. CONSENT AGENDA a) Approve Minutes - January 4 b) Grant Agreement - Morningside Park (ask Bob) c) Election Judges - 4. Bills Payable & Overtime and Callouts ::LERK/ WMINISTRATOR 5 . Mayor Reports ~achel Stapleton r Council Reports o. eCILORS 7. Department Head Reports - Brad Lindgren 8. 7:30 P.M. Community Events/Advertising Signs. {oss Rieke 30b Loso 9 . 7:40 P.M. City Engineer Joe Bettendorf Reports (en Hiemenz a) Water Treatment Project Bids ::ory Ehlert b) c) Other matters of concern 10. 8:00 P.M. OPEN TO THE PUBLIC 11. 8:15 P.M. Recess 12. Clerk/Administrator Reports a) Alley location update (Rick Hansen) b) Parking lot use c) Quarterly treasurers report d) Alley Vacation e) Chamber Winter Warmup f) Police Federation Wage & Benefits g) Other Matters of Concern 13. Adjourn . . v~ CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, 3t Joseph, MN 56374 :612) 363-7201 Fax: 363-0342 MEMO/FAX DATE: January 16, 1996 MAYOR Donald "Bud" Reber TO: Honorable Mayor and ~ Members of the Cou il FROM: Rachel StaPlet~ SUBJECT: Council Meeting - January 18, 1996 JLERK/ ADMINISTRATOR ------------------------------------------------------- ------------------------------------------------------- Rachel Stapleton 3 a) One correction to minutes under Councilor Hiemenz's report as follows: eCILORS HIEMENZ: Hiemenz expressed concern about the maintenance and hidden costs for the proposed community Ross Rieke events/advertising signs. He indicated that other area Bob Loso citieG and St. Cloud State :S:~rt:ø:¡l::<h a s experienced Ken Hiemenz problems and high maintenance costsdíor this type of Cory Ehlert sign. 3 b) Morningside Grant agreement with Department of Natural Resources for the walking path lS enclosed for your review and acceptance. 3 c) Election Judges for the primary (January 23) and general election (February 6 ) are enclosed for your approval. 12 f) Enclosed please find my letter to the Federation and their response. The Personnel Committee has received copies of this information and we have contacted the League of Minnesota Cities representative. . . . . STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES LOCAL GRANTS PROGRAM PROJECT AGREEMENT NR96-010 This Agreement is made on January 8, 1996, between the State of Minnesota, acting through the Department of Natural Resources (hereinafter the Grantor), and the City of St. Joseph (hereinafter the Grantee) . The Grantor has been allocated funds by the State of Minnesota under the Local Grants Program. The Grantee has made application to the Grantor for a portion of the allocation for the purpose of conducting the project entitled Morningside Park in the manner described in the Grantee's IIAPPLICATIONII which is incorporated into this Agreement by reference. The Grantor has approved the following project scope . from the project activities set forth in the Grantee's IIAPPLICATION:1I The development of an 8 foot trail and bridges. The total project cost is $50,000 In consideration of mutual promises set forth below, the parties agree as follows: The Grantor shall grant to the Grantee the total sum of Twenty five thousand dollars ($25,000.00) that are state funds appropriated to the Local Grants Program. The Grantee shall perform the activities outlined in the approved project scope during the period from January 8, 1996 through December 31, 1997 in accordance with the provisions of this Agreement and other guidelines provided by the Grantor and all applicable State and Federal rules and laws. The Grantee agrees to complete the project in accordance with the . approved budget (Attachment A) , incorporated into this Agreement by reference, to the extent practicable and within the project 1 . period specified in the Agreement. Any material change in the · scope of the project¡ budget or completion date shall require prior written approval by the Grantor. Funds made available pursuant to this Agreement shall be used only for expenses incurred in performing and accomplishing the purposes and activities specified herein. Notwithstanding all other provisions of this Agreement¡ it is understood that any reduction or termination of funds allocated to the Grantor may result in a like reduction to the Grantee. Where provisions of the Grantee's "APPLICATION" are inconsistent with other provisions of the Agreement¡ the other provisions of this Agreement shall take precedence over the provisions of the "APPLICATION. " GENERAL CONDITIONS Accounting Requirements For all expenditures made pursuant to this Agreement¡ the Grantee shall keep financial records¡ including properly executed · payrolls¡ time records¡ equipment logs¡ invoices, contracts¡ receipts¡ vouchers¡ canceled checks¡ and other documents sufficient to evidence in proper detail the nature and propriety of the expenditure. Accounting methods shall be in accordance with the Local Grants Program Financial Management Manual provided by the Grantor. Re90rting Requirements The Grantee shall submit status reports to the Grantor by the first of June and December of each year and a final report at the end of the Grant period prior to receiving final reimbursement. Payment/Disbursement Schedule The Grantor shall disburse funds to the Grantee pursuant to this Agreement on a reimbursement basis¡ based upon a payment request and required expenditure documentation submitted by the Grantee and reviewed and approved by the Grantor. The Grantee shall be limited to no more than four payment requests during the period covered by this Agreement. The Grantee shall submit a final · billing within 30 days of the end of the project period. 2 . . Retention of Records/Audits Grantee financial records, supporting documents, statistical records, and all other records pertinent to this grant shall be retained for a period of three years, commencing on the date of the closure letter from the Grantor. All such records shall be retained beyond the three year period if audit findings have not been resolved. The Grantor, Legislative Auditor, and their duly authorized representatives shall have access to any books, documents, papers, and records of the Grantee and its subgrantees which are pertinent to this grant for the purpose of making audit, examination, excerpts, and transcripts. Notice for Contracts and Subcontracts The Grantee shall include in any contract or subcontract, in addition to the provisions to define a sound and complete agreement, such provisions as to assure contractor and subcontractor compliance with applicable state and federal laws. Funding Acknowledgment . Upon project completion, the Grantee shall post a permanent funding acknowledgment sign at the entrance to the project site, or at an alternative conspicuous location on the site. Termination If the Grantor finds that there has been a failure on the part of the Grantee to comply with the provisions of this Agreement; that reasonable progress has not been made by the first 6 month reporting period, or that the purposes for which the funds were granted have not been or will not be fulfilled; the Grantor may take action to protect the interests of the State of Minnesota including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. Conversion of Use The Grantee shall not at any time convert any property acquired or developed pursuant to this Agreement to uses other than the public outdoor recreation uses specified in this Agreement . without the prior written approval of the Grantor. 3 Facility Operation and Maintenance . The Grantee shall operate and maintain, or cause to be maintained, the property or facilities acquired and/or developed pursuant to this Agreement. Sanitation and sanitary facilities shall be maintained in accordance with the applicable public health standards. Properties and facilities shall be kept reasonably safe for public use. All state and federal accessibility laws, regulations and standards shall be adhered to. Fire prevention, lifeguards and similar safeguards and use supervision shall be provided to the extent feasible. Buildings, roads, trails and other structures and improvements shall be kept in reasonable repair throughout their estimated lifetime to prevent undue deterioration and to encourage recreational use of the project and associated facilities. Failure to adequately maintain and properly operate the facility assisted through this grant may result in the withholding by the Grantor of any current or future payments to the Grantee related to this or any other Local Grants project and may result in ineligibility of the Grantee to receive any future Local Grants Program Grant. The Grantee shall keep the facility open to the general public at . reasonable hours and at times of the year consistent with the purpose and type of facility. Inspections The Grantor1s authorized representatives shall be allowed at any time to conduct periodic site visits and inspections to ensure work progress in accordance with this Agreement, including a final inspection upon project completion. Following closure of the project, the Grantor's authorized representatives shall be allowed to conduct post-completion inspections of the site to ensure that the site is being properly operated and maintained and that no conversion of use has occurred. Nondiscrimination The Grantee in the conduct of the project shall not engage in discriminatory employment practices and shall in all respects comply with Minnesota Statutes, Chapters 363.03 and 181.60 and . all applicable rules and subsequent amendments. 4 . · Workers Compensation The grantee in the conduct of the project shall comply with the provisions for workers compensation in Minnesota Statutes, Chapter 176.181 subdivision 1 and 176.182. Americans with Disability Act Compliance In fulfilling the duties and responsibilities of the Grant the Agency shall comply with P. L. 101-336, Americans with Disabilities Act of 1990, 42 U.S.C. Section 1210 et seq. and regulations promulgated pursuant to it. Liability Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of other party and the results thereof. The StateIs liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736 (1994) and any subsequent amendments thereto and · other applicable law. Amendments Any amendments to this Agreement shall require prior written approval by the Grantor and. Any such amendments shall be in writing and shall be executed by either the same persons who executed the original Agreement, their successors in office, or by those persons authorized by the Grantee through a formal resolution of its governing body. Successors and Assignees This Agreement shall be binding upon any successors and assignees of the parties. Notice to Grantee You are required by Minnesota Statutes, Section 270.66, to provide your Minnesota tax identification number. This · information may be used in the enforcement of federal and state tax laws. Supplying these numbers could result in action to 5 require you to file state tax returns and pay delinquent state tax liabilities. This contract will not be approved unless these . numbers are provided. These numbers will be available to federal and state tax authorities and state personnel involved in the payment of state obligations. Minnesota Tax ID #8031257 Federal Employer ID #41-6008146 The Grantor and Grantee acknowledge their assent to this Agreement and agree to be bound by its terms through their signatures entered below. This Agreement is effective when fully executed by the authorized designees. Grantee: I have read and agree to STATE OF MINNESOTA by and all of the above provisions of through the Department of this agreement. Natural Resources By By Title Title . Date Date APPROVED AS TO FORM AND EXECUTION HUBERT H. HUMPHREY III By Assistant Attorney General Date . 6 . . Attachment A APPROVED BUDGET FACILITY ITEMS: ESTIMATED TOTAL COST ACQUISITION: $ 0 o acres DEVELOPMENT: Trail $35,000 Bridges $15,000 GRAND TOTAL $50,000 . State Share 50% $25,000 Local Share 50% $25,000 . 7 · ELECTIUN JUDGES January 23 and February 6, 1996 Adeline Gillitzer D01'Othy Sadlo Marcella Gill I::laine Imholte Doris Johnson Rudy Gapko l~achel Stapleton Judy Weyrens Mary Generous · · .. ~ - POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE . BOX 268, 25 N.W. 1ST AVENUE ST. JOSEPH, MINNESOTA 56374 (612) 363·8250 EMERGENCY 911 DATE: JAN 18., 1995 TO: ST JOSEPH CITY COUNCIL FROM: CHIEF LINDGREN SUBJECT: DEC MONTHLY REPORTS DEAR COUNCIL MEMBERS, PLEASE FIND ENCLOSED THE DEC. MONTHLY REPORTS. WE HAVE JUST COMPLETED THE 1ST QUARTER OF SAFE & SOBER. PART OF THE STATE FORMS I FILL OUT ASK FOR AN OVERVIEW OF SOME OF THE MORE INTERESTING CALLS THE SAFE & SOBER OFFICER HANDLED. AT THE END OF THE INCIDENT REPORTS, I HAVE ATTACHED A COPY OF . SEVERAL OF THESE INCIDENTS AND A BRIEF EXPLANATION OF EACH. IT IS AN INTERESTING LIST OVER THIS PERIOD, CONSIDERING IT IS CHRISTMAS VACATION AND TYPICALLY, MORE QUIET RELATIVE TO POLICE CALLS TAKEN. I OFFER IT HERE, AND FOR YOUR INFORMATION. WE HAVE INCREASED PATROLS ALONG THE SNOWMOBILE TRAILS AND HAVE BEEN WATCHING SNOWMOBILER'S MORE CLOSELY. WE HAVE STOPPED SEVERAL SNOWMOBILES, ISSUED SOME TICKETS, AND EVEN MADE A D. W. 1. ARREST ON 1 SNOWMOBILER. F.Y.L, THE REQUEST FOR ME TO ATTEND TRAINING: THIS IS THE ANNUAL MN CHIEF'S OF POLICE CONFERENCE BEING HELD AGAIN THIS YEAR IN ST CLOUD. I AM SURE THE NEWSPAPER AND USUALLY T.V. MEDIA COVER SOME OF THE ASPECT'S OP THE CONFERENCE. LE. POLICE OFFICER OF THE YEAR NOMINATIONS, ETC. THE COST IS FOR THE CONFERENCE ONLY, I OBVIOUSLY WILL NOT NEED A HOTEL ROOM. TRAINING SESSIONS RUN DURING THE DAY, AND EVENTS SUCH AS THE PbLICE OFFICER OF THE YEAR NOMINATIONS ARE HELD IN THE EVENING. THE POLICE SERGEANTS POSITION: I HAVE TALKED WITH JOHN SCHERER AND HAVE DEVELOPED THE FOLLOWING PROCEDURE FOR THE PfWCESS. I WILL POST THE POSITION (AND GIVE COPIES OF THE POSITION'S DESCRIPTION APPROVED BY THE COUNCIL) FOR APPROXIMATELY 2 WEEKS. ANY OFFICER INTERESTED/QUALIFIED WILL rs ASKED TO SUBMIT A LETTER OF APPLICATION, UNLIMITED IN LENGTH DESCRIBING HIS OR HER INTEREST IN THE JOB, Cn'ALl FICA TI ONS, AND REASON \~HY THEY BELIEVE THEY SHCl1LD BE . CCiNSIDEFŒD. THE INTERVIEW COMMITTEE WILL BRING IN AND :NTERVIEW THE CANDIDATES WHO QUALIFY FOR THE POSITION. AS IN HIRING THE LAST OFFICER, THE INTERVIEW COMMITTEE WILL DEVELOP A LIST OF QUESTIONS TO ASK EACH CANDIDATE. THE QUESTIONS WILL BE GRADED ON A 1ØØ POINT SCALE, AND INCLUDE THE VETERANS PREFERENCE POINTS. THE COMMITTEE WILL THEN MAKE IT'S RECOMMENDATION BACK TO THE CITY COUNCIL FOR APPROVAL. POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268. 25 N,W. 1ST A VENUE . ST, JOSEPH, MINNESOTA 56374 EC".oCU;{;'iJ.L CE'ilE>I OF CE'iTRJ.L "".I"ES-')TJ. 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WE WILL WAIT UNTIL MONDAY 01-22-96 FOR AN ANSWER ON WHAT THE COUNCIL DECIDED WITH THE REPORT FROM ROSS RIEKE AND THE LEAGUE OF MINNESOTA CITIES. IF WE DO NOT HEAR FROM YOU BY 01-22-96 ON A MEETING THAT ROSS RIEKE HAS HAD OR SET UP IN A REASONABLE TIME WE WILL FILE TO GO TO MEDIATION WITH THE STATE OF MINNESOTA. WE WILL BE WILLING TO SETTLE OR NEGOTIATE THE CONTRACT WITH THE COUNCIL AFTER THE MEETING WITH THE LEAGUE OF MINNESOTA CITIES, IF THAT MEETING TAKES PLACE AND ANOTHER MEETING IS SET UP WITH US IN A REASONABLE PERIOD OF TIME. THANK YOU. · ~ · ~ ": : 'tP .Jl/ 1~~ CITY OF ST. JOSEPH St. Joseph Police Federation St. Joseph Police Department 21 first Avenue NW City of St. Joseph P.O. Box 668, St. .Joseph, MN 56374 St. Joseph MN 56374 16121363-7201 Dear Officers: fax: 363-0342 The City Council received the correspondence dated MAYOR December 16, 1995, at the December 21, 1995 City Council Donald "Bud" Reher meeting. I had received this information after packets had gone out. The Council considered and approved the following: CLERK! ST. JOSEPH POLICE FEDERATION: Rieke indicated that he AD~II:O;ISTHATOR Rachel Stapleton would have the personnel representative of the League of Minnesota Cities reVlew and recommend concerning the wages correlating with the point system when the sergeant COl":oóCILO/!S position job description is reviewed. Loso made a motion Ro,,, Rieke to reaffirm the previous decision on the contract proposal for the st. Joseph Police Federation for 1996, Boh Loso allowing the wage increase to be at the Social Security Ken Hiemenz Cory Ehlert CPI as well as the rest of the employees. The clothing allowance at $500 annually lS allowed with officers . allowed to charge uniforms under this benefit to the City, to remove reimbursement for out of pocket expenses. The motion was seconded by Rieke. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. Rieke made a motion to allow the Personnel Committee to address and review the disparity issue with a personnel representative of the League of Minnesota Cities; seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. If you are in agreement with this decision please contact me so I may have contract documents prepared for execution. Sincerely, Ga-ek~(¿fe-;J Rachel Staple Lon Clerk/Administrator RCS:r . copy: Bud Reber Ross Rieke Cory Ehlert DEPARTI'ŒN-r HEAD !'fEET LNt3 · 8:30 AM January ::5, 1'3':36 Stapleton * Council requested a letter be sent to Stueve's Garage :c-ega:c-ding the par-king of towed vehicles on City property. Council r-equests that ather- arrangements be made far the s-Lorage of these vehicles. * Mayor's Appointments far 1996 were presented by Mayor keber. * Planning Commission Reported: a) Hearing was held an the proposed community events signs to be located at the northeast carner of MN St W and :Lnd Ave NW and the southwest corner of College Ave N/Co Ftd 2 Ei:f1 d CSAH 7~¡ Commission approved bath locations. b) Star- Videa in the farmer Videos and Balloons To Go building on CSAH 75 was granted a building permit. Since construction was completed before application far a permit was madet the fee far the building permit will be doubled. c) Corning Chemical will be sent a letter requesting employees to park an the north side of the buildingt not an Ash st W. d} Lab Schaal will be sent a letter to request that the staf:f par-k in the sand lot east o:f the St. Joseph Parish Chur-cht not an Minnesota St W. 11- Council adapted recommendation of the League o:f MN · Cities that dogs impounded be retained :for :five business days. Cur-r'ently they are held far ten consecutive days. * SEH sent a letter o:f thanks to the Council; along with a r-equest :for- increase in :fees e:ffective March lS96. 11- Legal actions regarding the :fence constructed at 41 - =:.th Av~ NW were dismissed. * St. Joseph Parish Church requests that the Council r-eview and reconsider the vacation of alleys adjoining pr-op~rty owned by the St. Joseph Parish and Convent o:f St. l:ienedict. 11- Council agreed to continue pr-osecution services with ltajkowskit Hansmeier Ltd. :far a period o:f one year. ltajkowskit Hansmeier Ltd. was able to match the :fees as pr-esented in a proposal received :from :farmer City prosecutor Mike Ftajkowski. 't RaQhel Stapleton will act as representative regarding dr-ug and alcohol testing¡ Mayor Reber will be alternate. 11: A lengthy discussion was held an the pr-oposed street and utility i mpr-ovement project :far Minnesota Street East. Council approved the project to include the following: widening of the street to 42' t sidewalkst sanitary sewert storm sewert and installation of curb & gutter. * A letter will be sent to all residents affected by this pr-oject in:forming them o:f the status o:f the project; along with the benefits and costs to these residents. · * Council discussed realignment of Co Rd 133 as scheduled for 1 SSP/ or 1SS8. . 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