The URL can be used to link to this page

Home My WebLink About1996 [05] May 16 {Book 09} .~ F/ )-e..- v~ CITY OF ST. JOSEPH CITY COUNCIL MEETING May 16, 1996 - 7:00 P.M. 21 First Avenue NW P.O. Box 668, AGENDA St. Joseph, MN 56374 (612) 363-7201 1. Call to Order Fax: 363-0342 2. Approve Agenda MAYOR 3. CONSENT AGENDA Donald "Bud" Reber a) Minutes May 2 b) st. Joseph Township Fire Contract c) Waive delinquent fee, certain utility Contracts. CLEHK! d) AD~HNISTHATOH Rachel Stapleton 4. 7:05 P.M. - Delinquent Utility Bill (Hearing) 5. Bills Payable & Overtime and Callouts COUNCILOHS Ross Rieke 6. Mayor Reports Bob Loso Ken Hiemenz 7. Council Reports Cory Ehlert 8. Department Head Reports - Dick Taufen . 9. 7:30 P.M. - Accept Bid - East Minn Street & Roske Add'n 10. 7:45 P.M. - Bonding & Financing Proposals - Monte Eastvold 11. PUBLIC COMMENTS 12. RECESS 13. 8:30 P.M. - Outdoor Liquor Permit Issues - Mark Zimmer 14. 8:40 P.M. Shannon Hinnenkamp - Burn Permit Request 15. 8:50 P.M. Ellen Walstrom - Health Concerns 16. Clerk/Administrator Reports a) LPA & Performance Measurements b) Estimated population - 4,304 (Household est. 964) c) Street Light Request d) Tobacco Controls e) Compost Attendants f) Other Matters of Concern 17. "Mosquito Heights Gets Stung" video (If time permits.) . 18. Adjourn .Á/ CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, St. Joseph, MN 56374 (612) 363-7201 Fax: 363-0342 MEMORANDUM MAYOR Donald "Bud" Reher Date: May 13, 1996 From: Rachel Stapleton CLEHK! ADMINISTHATOH To: Honorable Mayor and Members of the Council Rachel Stapleton Subject: Council meeting May 16, 1996 COUNCILOHS ------------------------------------------------------ Ross Rieke Boh Loso 3. CONSENT AGENDA Ken Hiemenz a) No corrections were received. Cory Ehlert . C) Waive the delinquent utility bill fees for the past billing period for those customers that called letting us know they did not receive their bills. (As discussed in the notes with the minutes.) 16 a) I am attending a meeting on LPA Tuesday, and hope to bring back information. b) Per state demographer estimate. c) A resident in Northland at 601 4th Avenue NE has asked the Council to consider requesting street lights in this area of the development. d) St. Joseph is being encouraged to adopt the st. Cloud tobacco control ordinance as are other cities in the area. 17. This is a video on hiring and firing sent by the League of Minnesota cities. NOTE - The GSJAC minutes are enclosed for the meeting Tuesday, May 14 at City Hall. . .. , , . FIRE CONTRACT CITY OF ST. JOSEPH AND TOWN OF ST. JOSEPH THIS AGREEMENT, made and entered into this 1st day of July, 1996, by and between the City of st. Joseph, a municipal corporation of the State of Minnesota, hereinafter referred to as the City, and the Town of st. Joseph, a political subdivision of the County of Stearns, State of Minnesota, hereinafter referred to the Town. It is agreed by and between the parties hereto that this agreement shall be entered into pursuant to Minnesota Statutes, section 471.59, known as the "Joint Powers Act". The parties agree as follows: ARTICLE I. . Explanatory Matter WHEREAS, the City presently owns the Fire Hall and emergency equipment is jointly owned by the City and Town, which has '. been . : operated with an efficient staff of fire fighters including a~?ire . .-,...;.., chief, an assistant fire chief, and volunteer fire fighters'. who have served on a voluntary basis for many years. After several conferences and study, the respective City Council and Town Board have found and do hereby find it to be necessary and advisable to jointly purchase fire fighting and emergency equipment for use in preventing and extinguishing fires and emergency needs arising within the City limits and also within the limits of the Township of st. Joseph. The purpose of this Agreement is to provide for the joint purchase of such equipment . and for its use in the area involved, which is the territory Pagel contained in said city and Town and in any other territory which is . or may become lawfully included in this Agreement at some later time by mutual consent of all parties involved. This agreement has been authorized by the City council of the City of st. Joseph and by the Town Board of the Township of st. Joseph pursuant to authority of its electors. ARTICLE II. Purchase of Emergency Services All purchases of emergency services by Municipalities other than the City of st. Joseph and st. Joseph Township shall be paid to the Joint Operating Fire Fund. ARTICLE III. Ownership of Equipment The City and Town shall each acquire an undivided one-half . interest as part owner in the jointly purchased equipment. ARTICLE IV. Joint Purchase fire Fund (Article IV was deleted) ARTICLE V. Maintenance and Control. A - APPARATUS: The jointly purchased equipment shall be stored and maintained at the location of the city owned Fire Hall in the City of st. Joseph. The control of the purchased equipment shall be retained by the City and the Town except as provided for in Article XI. The cost of maintenance and insurance shall be paid from an operating fund to be maintained as a separate fund hereinafter . Page 2 " . . . referred to as the "Joint Operating Fire Fund." B - FIRE HALL : The City owned Fire Hall shall be heated, maintained, insured and controlled by the City and Town subject to recommendations made by the Joint Advisory Board. The cost of such heating, utilities, maintenance, including debt retirement and insurance shall be paid from the Joint Operating Fire Fund". The cost of heat, maintenance, utilities and insurance for the entire building shall be pro-rated on the basis of the usage of the area occupied by the fire equipment in the complex as compared to the area used for non-fire department business. C - FUTURE FIRE HALL SITE ACQUISITION AND FUTURE FIRE HALL CONSTRUCTION, OWNERSHIP, MAINTENANCE AND CONTROL. . The City of st. Joseph and the Township of st. Joseph may jointly acquire and own property as and for a future joint fire hall site. Further, the City and Town may jointly construct, maintain and control any future fire hall as may be deemed necessary by and between the city of st. Joseph and the Town of st. Joseph. That the rights and responsibilities of the City of st. Joseph and the Township of st. Joseph with regard to the acquisition, ownership, construction, maintenance, and control of such future fire hall shall not be governed by the other terms and conditions of this agreement but shall be governed by terms set forth in separate memoranda of understanding which have (and will in the future) be entered into between the City of st. Joseph and the st. Joseph Township. . The purpose of this amendment is to clearly set forth that the Page 3 City of st. Joseph and the Township of st. Joseph have agreed, . pursuant to Minnesota statutes section 471.59, known as the IIJoint Powers Act, II to jointly acquire, own, construct, maintain and control future fire hall sites and fire halls under the IIJoint Powers Act.1I ARTICLE VI. Joint Operating Fire Fund The City and Town agree that annually, prior to the commencement of each calendar year of this contract, they shall mutually approve a budget of operating expenses for the ensuing calendar year as may be recommended by the Joint Advisory Fire Board, hereinafter defined in this contract. The City and Town shall deposit in advance, quarterly contributions with the City Treasurer, who shall maintain a special . fund to be known as the IIJoint operating Fire Fund.1I For the year 1996, the Town shall contribute 43.76 percent of the estimated quarterly cost and the City shall contribute 38.26 percent of the estimated quarterly cost. After the year 1996, quarterly contributions to the Joint Operating Fire Fund shall be proportionate to the net tax capacity percentage of the most current calendar year, as such figures become available from the County Assessor's Office and shall be applied to the next succeeding year as soon as available. Funds shall be disbursed by the City Clerk/Administrator/Treasurer only for the purposes defined in Article V. . Page 4 . , . . The Joint Advisory Board shall request a quarterly accounting of this fund from the City Clerk/Administrator/Treasurer and such accounting in report form shall show a record of receipts and disbursements, shall be forwarded to the City Council and to the Town Board wi thin thirty (30) days following the close of each quarter. ARTICLE VII Use of Equipment The equipment jointly purchased shall be used within the area of the City and Town and not elsewhere except as follows: a. In adjacent areas where an emergency may spread to such City or Town. . b. To assist neighboring fire departments as may be mutually agreed under a reciprocal agreement with such fire department, emergency situations as determined by the officer in charge. c. Any area adjacent to the City and Town with which a current or future contract for protection has been or may be negotiated, providing such contract shall call for proportionate participation as may be agreed upon by all parties concerned. It shall be the duty of the City Council of the City of st. Joseph, on the recommendation of the Joint Advisory Fire Board, to provide volunteers in sufficient numbers to maintain a staff of firefighters to answer emergency calls and to staff all available equipment in such a manner so as not to fall below the minimum . standards set forth by the National Fire Protection Association Page 5 , (NFPA) standards. The City Council shall approve persons residing . in the st. Joseph fire service area for membership in the volunteer fire department. The dispatching and operation of the fire fighting equipment shall be in charge of the Chief of the Fire Department, or in his/her absence shall be in the hands of the assistant chief. If neither is available, the person previously appointed for this purpose shall be in charge. The volunteers shall answer emergency calls in the order of their priority without regard to the authority of the person giving the alarm. ARTICLE VIII. Firefighters Relief Fund All funds received by either the City or the Towns for the st. Joseph Volunteer Firefighters' Relief Fund shall be set aside for that purpose only and shall not be used as a part of the Joint . operating Fund. A, ARTICLE IX Liability - Governmental Functions - Protective Clauses In all of the joint agreements defined in this contract, the city of st. Joseph and the Town of st. Joseph shall be deemed to be exercising their governmental functions so that each shall not be liable to the other for any negligence of its officers, employees, firefighters or agents. Specifically, without limiting the effect of the foregoing language in the preceding paragraph, the city and its officers, employees, and firefighters shall not be liable for any of the following acts or omissions: Failure to answer an emergency call . Page 6 - I , . or failure to answer an emergency call promptly; for any trespass or damage to persons or property whether necessary or unnecessary - in connection with going to, or returning from any emergency call, or in serving at any emergency pursuant to a call. Should any claims be brought against either or both of the parties to this agreement, its officers, employees, firefighters or agents arising out of or relating to the performance of or the failure to perform certain acts contemplated by this agreement, including but not limited to, failure to answer an emergency call or failure to answer an emergency call promptly, fire rekindles, trespass or damage to persons or property in connection with going to, returning from or extinguishing any fire or in serving at any . emergency pursuant to a call, to the extent not covered by such person's or either municipalities insurance pOlicies, the parties to this agreement shall have the following responsibilities: 1. The cost of the defense of any such claim shall be funded through the Joint Operating Fire Fund. 2. The cost of any settlement prior to judgment or any judgment shall be funded through the Joint Operating Fire Fund. ARTICLE x. Defaults The city Council shall annually raise a tax levy or otherwise provide sufficient funds to pay all of its obligations under this contract. The Town Board shall annually recommend a levy to the . voters of the Township at its annual meeting to raise by tax levy Page 7 or otherwise sufficient funds to pay all of its obligations under . this contract. In case of defaults of over sixty (60) days in the making of any payments due for the Joint Operating Fire Fund, it is agreed that a penalty of an additional One and One Half (l~ %) percent per month shall be added to each payment which is more than sixty (60) days in default. It is hereby agreed that fire service to the defaulting governmental unit may be discontinued at the request of the Joint Advisory Fire Board until the default is removed. ARTICLE XI. Joint Advisory Fire Board The established Joint Advisory Fire Board is hereby continued to facilitate the performance of this contract throughout its life. Such Board shall have powers specifically given in any other e articles of this contract and shall have power to make recommendations to the City Council and the Town Board to improve cooperation and efficiency in carrying out the intent of this contract and to make recommendations for amendments and supplements to this contract. The membership of said board shall consist of one member from the city council, one member from the Town Board, and one member from the volunteer staff of firefighters. The city member shall be appointed by the City Council; the Town member shall be appointed by the Town Board; and the member from the volunteer staff of firefighters shall be the Fire Chief or his appointee. said Board shall have no less than four (4) regular meetings . Page 8 - ~ . . each year. The first quarterly meeting shall be held on the first Wednesday in February of each year at 8:00 P.M. The remaining quarterly meetings shall be held on the first Wednesday of May, August, and November of each year at 8:00 P.M. Unless such board fixes a different meeting place and date, the meeting shall be held at the City Hall in the City of st. Joseph on said dates. In every calendar year prior to the month of February, the City Council and the Town Board shall name a member to said Advisory Board. Such members shall hold office from the first Wednesday in February until the first Wednesday in February of the following year. If the City or Town fails to make such appointment in a timely manner, the previous incumbent shall continue in office until such successor is named. Vacancies occurring shall be filled for the . unexpired term by the respective City councilor Town Board or Fire Chief. Said Board may adopt rules not inconsistent with this contract for the purpose of carrying out its duties hereunder. ARTICLE XII. Life of This Contract This contract shall expire Ten (10) years from its date or at an earlier date when either the City of the Town shall notify the other party in writing at least one year in advance of its intended cancellation of this agreement. This contract may be renewed for an equal period of time at the option of the City Council and the Town Board. . On any termination of the contract, all of the property Page 9 jointly acquired shall belong to the remaining party and the party . requesting termination shall be compensated in money for its fair share of the value of the property at the time of termination in proportion to the net tax capacity of the respective parties at the time termination is accomplished. If the parties cannot arrive at a fair value between them within six (6) months after termination is requested, the matter shall be submitted to binding arbitration pursuant to the terms of Minnesota statutes, Chapter 572. IN TESTIMONY WHEREOF, the parties have hereunto set their hands and seals this _ day of , 19 - . CITY OF ST JOSEPH By . Its Mayor By Its Clerk/Administrator TOWN OF ST JOSEPH By Its Board Chair By Its Town Clerk . Page 10 .~ v~ CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, St. Joseph, MN 56374 (612) 363-7201 Fax: 363-0342 TO: Honorable Mayor and City Council MAYOR Donald "Bud" Reher FROM: Dick Taufen DATE: May 13, 1996 CLEHK! ADMINISTHATOR RE: Installation o:f Knock-out Panel in Water Treatment Rachel Stapleton Plant COUNCILOHS Installation o:f a "knock-out" panel was not included in the Ross Rieke original cost estimates :for the Iron Removal Renovation Bob Loso Project. Attached, please :find additional in:formation on the Ken Hiemcnz panel :for your review. Cory Ehlert . Thank you! Çk -Y~(¿~. . ~... , · ArSeJ 'MEMORANDUM >-S:Sr. PAUL, MN o MINNEAPOLIS. MN = Sr. CLOUD. MN o CHIPPEWA FALLS. WI o MADISON. WI Minutes Inspection Meeting City of St. Joseph, Minnesota Water Treatment Plant Rehabilitation April 25, 1996 9:00 a.m. SEH No. A-ST JOE9502.02 ,. · The following people were present: Dick Taufen, City of St. Joseph Mark Magney, M.C. Magney Construction Co. Jerry Adriaens, M.C. Magney Construction Co. Joe Bettendorf, SEH - St. Cloud Randy Sabart, SEH - St. Cloud ~ Jim Norton, SEH - St. Paul t. Following are the discussion items during our meeting this morning. 1. Knockout Panel I discussed with everybody a letter that I had received from M.C. Magney Construction Co. (copy attached) and the letter talked about whether or not a permanent knockout panel was desired in the south wall of the existing building.. In addition to the permanent knockout panel, there was some discussion about a roll-up door in lieu of a knockout panel. The roll- up door issue is basically a dead issue. We do not think there is enough room for that to go in. The permanent knockout panel is something that we will decide on and have an answer back in two weeks. 2. Waterproofing of the Foundation Walls A second letter I received from M.C. Magney Construction Co. (copy attached) had to do with putting bituminous asphalt damp proofing on the foundation walls of the building · addition. The reason for this was because the grade adjacent to the wall was at or above the floor level, approximately 8" to 12". There was some concern that if the soil was up against the block, that over a period of time, moisture may possibly get through that block wall. M.C. MAGNEY CONSTRUCTION, INC. :~~'';~f~·~~~'~-~-_~·:·f~':·.~·, -~·.·o . ",J,:.'. 4>.J.':':'t "~\>'~ ~t~~" <! . - .;'# 18889 Eastwood Drive - Excelsior, MN 55331 (612)474-1674 Fax 474-1679 ~@,~. , ~ __ "i,,;:"";;'£:' >"-. '~~""ï:' .~~~- ~~.:~:~;:....... ~" ~ '0 rtÆ"'¢f'~'-1~'X"" ' W; :.~.... l".r-- ~~~ftr~' ~. ..~....: ~;~~~ - f!~'~'.~ ~ -. _'it" ~-E "";Í; ~::,,;~'H"!!>~~_''::' .~ ;:~::::";(~;¡;f?~""' .~ ~ . --£,?i''E . ..,._.....~~.=... . ¿~~ ~. :;--, ~:~¥-*-.~-~\Z. ~;~. .1~~~_ -.: ..~",.",,::¡'W .~.._r." . ~;..-':~~~.,;,.R'-~:Ji~ ,; ~..,.:;f,> Apn15, 1996 _~;r"W-¥.v. ~" ~'f. 'K -: " >,". ~~ ~ ""' :i:"~¡r' '.~:' ":g ~if~~ ""; :-.;~~;}; Mr. James Norton ':;;." ....~ i'><. :.1::~~. ','. ~~~~: Short, Elliott) Hendrickson, Inc. ?~ 9 . ~~.of¿~. ..:.:!~",.....~f ""1- ~:St,?~~.~~~ .~11;:~ 200 SEH Center ;-"',,??=~ ~~ .' .::: :"'i' ::':~Ì'ik;'-'-:<"'~·"'..~'.;?,;:¿'-*fi:";, 3535 Vadnais Center Drive 'þ~~~;~~~?-~~~:~~~t~ '~#?f;1~:~i~~~1,t"~i':E St. Paul,:MN 55110 ;~1Wl~1t~%ff1¡:~{;;%;~ (}.1~t~~@~~~~ffi~~? Re: St. Joseph Water Treatment Plant :'I; æ:,h-",.<:-~:;;:!':".~>~A:·~~4" SEH Fl N A STJOE9502 02 ?5ji~t~j¡~~i¿J~~~. 1 e o. - . ,.,.>;p'''~ "'i.>,,-~~......~~.-$'''''' Knockout Panel ~I'il'~ Dær Jim, ~:Wž',{~~~(:)~;ii~~;;t<~~<~~:~ We are pleased to offer the following price quotation to provide a permanent ;f:~f~~~~~~I1f~~~~t~~;~!~ "knock-out" panel in the south wall of the existing Water Treatment Plant. '!t~~!~_t The cost breakdown for this price quote is as follows: . '.j~t'~~~ti;~i';i~.;';7;?~J,i Labor. Install Beam, construct CMU Columns and caulkmg ..............$ 736.00 ·:\::-::~¡;;;:~~:?f-::=_,o'-:':::,,--;-.:>v::,'; M te 'al' St I B (M tr M Ð t . ) 73485 i'.:'if':,..: .'-··~C;;~:Û':".;'".:,:·<"'!'>:<':.';:"·" an. ee earn e 0 anu ac unng ............_.......................... . ~~;·:~::~.'-0·..~:í::-;;:;i-~3}';':s~ R b d lkin . 1 198 00 i~'*~.:;~ß:;~Æj~,'~c.-';.:@,J'.:;.; ear, grout an cau g matena s .._................................... tt111. .. . ~~*~. $ ~,!~H~ ~~1{~?i.f~~~~~;~ We WIll hold all further actIon on this item for your dIrectlOn and approval. f~i'¡;. [fyou have any questions, please contact me. .o}.~.,~:<.~;~~~~"';Ï..¡~~ Smcerely, ·~~:~··:~~j;'*1~:·' .~~?~:~....J~........-...~~~~ _ ." ,:~r",- "~' ~.~: "'~"~~~ ..:.;~ ~ tvl _.~~. . '. .",. þ-?"- ",' "H_·'~~>:t. .~ '~~W M . 11 ."::;""' '~~',",'\i 'æ-':;t" . .~¥ ~~~~t~~~:'~ ~~~i~i~~ MarkMagney . . . -... . - <.;. ~#.. ~ )'~~;f~~~~~4-~k~f President ~~~~fjt~~~~ ":(4 -..:}-j. '>-...~:y ~~ ,.~7t.;.r..~k~?:>~~..J,. o~fti;~~~~t~~ 'V..... :-...~.y~..;~(.~j5#:I...:#'i....",,: "* J .'.~·;&:-<i.:-.,:;?;,:. ._,""7!;~o::0!. :\ ""--<;'--"'. :g.:;~~-'-'::;!: ...... ..,......::.'"~.~.:. ,. ,~~;y.:- 'i:J-<..~. . 'i:Æ-:"~~" 'if' "". ~k;i~;~~i~~1:h+~.:lÊ~~fl: ~'* ~ ~-:tf.f··,">;."'·.:_3:O-~ ~:'ii:' ;, .~~~ . ~.:i> ¡P"\'·. ~ '-'" ....-..... _ r\;~.J'<.'":-"';'" r.-,' ." . , . . -'~-" '~'--"<. . , ~....; J.I ~)::.-~.....~ _,.- __ -;,. ..~ _~-~~..t>. "!~¡; .~.~~ ~ 'T{~~~' ~.:~~0~~~' ~ .' .~,,::.~:,~r::'~~ ,.J~.. :,;<~~~t .'iJL, \;~ CITY OF ST. JOSEPH ./ , 21 First Avenue NW P.O. Box 668 St. Joseph, Minnesota 56374 '. (612) 363-7201 FAX" 363-/)342 -- CITY OF ST. JOSEPH OUTDOOR ENTERTAINMENT PERMIT APPLICATION FORM DATE OF EVENT:ScU '¡)/41R ;J;2 /996 APPLICANT/ORGANIZATION, ~ ~ 4 . CO NT ACT PERSON: Ø,K.Á ~ PHONE NUMBER: .36 3- - /7 J-! ') ADDRESS, 7/'3 t -1J1/1 V· §.¿~./c~/",., TYPE OF ENTERT A I NMENT: . ,,1 .l11~ ðtC"'4A~.sJ· J ~C¡:r>/) ~7JJ . BEGINNING/ENDING TIME FOR ENTERTAINMENT: )-/ . (),") <~&t? I . APPROXfMATENUMBER OF PARTICIPANTS: ~ WILL ALCOHOL BE CONSUMED: - NO OF EVENT: . ! ~ - 6 -P6 .f/lJ ~~~ ~ DATE For Office Use Only SIGN RE Requirements/Remarks: . Fee: Date of Approval City Clerk/Admin. ~ .., ¡ - ~ . . .. ' ' ... ., .. lj -.:Lt¿- rt- ". "'.:" ....' .jJ~.., . " . --c2Z., . ~ .' -,.." ._. ".' ". <?1i~'~'.-'::'" . ..... .' j'/<-?V' ..~ ..' ,. ~ ..' . . - " -~:~.. ~~'>.. ..... ',. " ". .' LA' . IVVu .~ ." . . ' . - 1/1d _ ':. /J ./ . . ~ " ~.. ...,..;,-.:..' --L::Jv ~---~ .- ",' ....... ,". '- .. .., c' . .' . . . :-, ' --' '.. .. "-. . ;.'- .". . ..... .... .... .. _¿;Tû~ zA.v~.' ...... ,...... ~..'..... . /-"~ <2 .. ,'. 1...lz.· . " ,.~ ;",,~.d..LQ,.,<, - ,- .. ~.......~......,- . " . --:-' .,,'" ; . .." -'. ~ . . .- ß~Á;~ "77-"~' . . . _"Z A L; , ~.J2 . ~ ~e.dú. . .,.'. :n; _n~"4/t.Jd~\~-7~·· . ~ '~...' ~'~.' ~.£¿.,:::~/f~..QV~¿)'~"'.'~ ,:-. ~ ~ ¿:;t',oJ .' .... .:r:, 4·..· tf:..~'¿:rdL. ~:¡.~¿Ln& -r: du '? µ~ /?P .'. '.. A"ZJ~ '. . t/,h /1 ~ ~~ . .,gJ~ . ~.:n~. - - /(2) . . - ~. ~. ,.7~.w. . :t'~,,~ ~/~ ~ ~~dø ~ .... , ' ~' ~L40;£ .. . -:r~ ,d. 7 . ~UL~~ ~P£4J::I : ~~-:;;;~- --- ~) - ~ - ~-~~_.~=~.~~~-~- -~-r:~~;/-~~~!- ~j}¿;¿¿i:Iw~~.~~_~~~_-d:,'~__ . .. .... '. ,~~-~~ -#~7~~ ~_.~~~_.~é>~~~_ ~~~~--'-~~ . . ." .-" < . - - - . . -. . . - ~ . ~ -.---...., -- ~ ~ - - -~ - - ~-......,- - ..., - -~- ...._¿-~ .... .' ~~_,__.u.,_ ._'. ., __ .~~_~~~~. ~~~~~~ ~~~'~.'..._" .- -~~~~ ,-~_~ ~~~~~2S- -~~~~ /. _. -þ~-~~-~:~ -- -C2Æd,'~T~ H"_" ..'~:______"C_" ~." _-..~.. ~~A/~n_ ~.~. . ~_~ . ~~?-r ' ~__ _'. .'_ .___ _. .~ _ u.~_._ ~~~~~~_.. _.~-2~_~~LLr-d~~~ ----~ --d.¿_~-<J,).~yJ~~~~_~~.__ ~~ d~~_~~___.___..__ _.~ _ _ _' _. . ~_~ákv__ _ ~ ..,/44Ü.."-.v ~_~---ØV ____. N. _ .<If" . . ¡ ~~ I ._~ ~~~ " I '--~-~ . ~ ~ ! ~ /l~ -?aø-d< ! - ..~! ..... ~~' . ! ... .... ~ ___ JLd ~ . ~.)~ < þ~ ___..__)~ I ø~ . II L."...&-v 7"'~,:,/ < I A-m. . ~"sJL...a~:¿-:-:-./.Aü'J.eJ- i . ~~:::/;.7 ~ ! ~ . J)). d-=-¿r ! -Æ- . ~¿ 'Z':.,dp..J. ~~~ -- --: .m¿~ : _~ L..k2Y. ~ · ¿~ . ,. j I --ra.4.Ù_~ .._~ ! rd1"~- ~.¿<' ~~ 7' ~.....L& J???;';h¿r' ~ . ...... . :C:;;Z7-L- ~dh-A~ . - .... ~ . . . TAKE A FEW "MINUTES" BEFORE COUNCIL MAKES ITS DECISION I. MINIMUM REQUIREMENTS OF COUNCIL MINUTES A. SUBJECT MATTER OF THE MOTION; B. PEOPLE MAKING 4NDSECQNDINÇ TJlEMPJJON; ,,' C. ROLE CALL VOTE ON THE MOTION; D. CHARACTER OF THE RESOLUTION OR ORDINANCE; AND . -~ E. WHETHER IT WAS DEFEATED OR ADOPTED. " II. WHY ARE FINDING OF FACTS IMPORTANT? . A. THE CITY COUNCIL IS NOT REQUIRED TO PREPARE FORMAL FINDINGS OF FACT. B. AT MINIMUM, THE CITY MUST STATE ITS REASONS FOR ITS DECISION, NOT JUST A CONCLUSION. C. IF THE PROCEEDING IS FAIR AND THE RECORD IS COMPLETE, THE COURT WILL LIMIT ITS REVIEW TO THE RECORD PREPARED BY THE CITY. D. CITY COUNCIL DECISIONS SHOULD BE DELmERATIVE, FAffi AND . WELL DOCUMENTED. E. A CITY HAS BETTER CONTROL OVER THE INFORMATION AND THE MANNER IN WHICH IT IS PRESENTED BEFORE A COURT WHEN ITS RECORD IS COMPLETE. F. THE CITY MUST SHOW THAT THERE IS A RATIONAL BASIS FOR ITS DECISION. G. LACK OF CONTEMPORANEOUS FINDINGS IS EVIDENCE OF AN ARBITRARY DECISION. . ,. . H. THIS PRESUMPTION CAN BE OVERCOME BY EVIDENCE IN THE · RECORD. I. COURTS WILL EXERCISE RESTRAINT AND GIVE DEFERENCE TO CITY'S DECISIONS. J. IF THE CITY'S FINDINGS HAVE SUPPORT FROM THE EVIDENCE IN THE RECORD, THE FINDINGS PROVIDE A RATIONAL BASIS FOR THE DECISION. K. EVEN IF A COURT MAY REACH ANOTHER DECISION, THE CITY'S DECISION WILL BE INVALID, AS LONG AS IT IS RATIONAL. m. SPECIFIC REASONING NEEDED IN THE MINUTES A. ZONING DECISION - SWANSON V. CITY OF BLOOMINGTON. B. PERSONNEL MATTERS - DIETZ V. DODGE COUNTY. C. QUASI-JUDICIAL - UNIPROP MANUFACTURED HOUSING. INC.. V. CITY OF LAKEVILLE. · D. INTENT AND INTERPRETATION OF ORDINANCES IN GENERAL. E LEGISLATIVE CAPACITY (ESTABLISHING A ROAD) - LIESER V. TOWN OF ST. MARTIN. IV. LAND USE A. ECONOMIC a. Value of Applicants' Land b. Value of Neighboring Land c. Value of Similar Land B. SOCIAL a. Aesthetics b. Compatible with Surrounding Area c. . Need of City or Citizens for Use d. Need of Applicant for Use · ""!: , L . C. POLITICAL a. Opposition Strength b. Unpopular Decision D. SAFETY a. Harm to Kids, Environment, Public Transportation v. EMPLOYEE PERFORMANCE RECORD A. THE EMPLOYEE'S JOB DESCRIPTION. B. EXPECTED DUTIES OF THE EMPLOYEE. C. EVALUATIONS OF THE EMPLOYEE. D. CORRESPONDENCE BETWEEN THE EMPLOYEE AND THE CITY. E. ANY RECOMMENDATION BY A SUPERVISOR OR ADMINISTRATOR. . F. REASONS AND REPORTS DETAILING OR SUBSTANTIATING THE BASIS FOR THE TERMINATION. G. SPECIFIC REASONS GIVEN BY THE COUNCIL. . ;"c·.- VI. PERSONNEL A. ECONOMIC a. City's Budget b. Person's Salary c. Other City Needs d. Other People's Salary B. SOCIAL a. What Publi<; Wants to Pay b. Public Complaints c. Efficiency and Effectiveness of Department . C. POLITICAL . a. Appearance of Wrong Doing b. Loss of Trust c. Unpopular Staff D. SAFETY a. Excessive Force b. Driving Concerns c. Harm to Other Employees VII. POINTS TO INCLUDE IN FINDINGS DOCUMENT A. BRIEF INTRODUCTION OF SUBJECT AND PROCEDURE B. CITATION OF LEGAL AUTHORITY BY WHICH THE COUNCIL IS CONSIDERING THE MA TIER. C. RESTRICT FINDINGS TO FACTUAL INFORMATION PROVIDED . DURING THE HEARING. D. FINDINGS SHOULD INCLUDE CRITERIA TO BE CONSIDERED. E. CONCLUSIONS OF LAW SHOULD INCLUDE CONCLUSIONS RATHER THAN RECITATIONS OF WHO SAID WHAT. F. THE ORDER SHOULD BE A SIMPLE DIRECT STATEMENT INDICATING THE COUNCIL'S ACTION. VITI. QUASI-JUDICIAL (LICENSING/PERMITS) A. ECONOMIC a. Cost of Business - Need for License b. City's Enforcement Costs B. SOCIAL a. Neighbors' Concerns b. Effects on Surrounding Businesses . c. Effect on Applicant '" , . . C. POLITICAL a. Dislike for Type of Business or Activity b. Activity c. Unpopular Decision d. Who is Paying for Condition, e. Business or Request D. SAFETY a. Harm to Public (Dangerous Condition) b. Harm to Surrounding Area IX. INTENT OF ORDINANCES A. ECONOMIC a. Benefit to Businesses . b. Benefit ~o City Tax Base c. Cost to Implement d. Cost to Enforce B. SOCIAL a. Help Surrounding Businesses b. Help Environment c. Aesthetics d. Needs of Community e. Needs of Area C. POLmCAL a. Comply with State and Federal Law b. Public Concerns about Topic c. Neighbors Complaints d. Unpopular Action D. SAFETY a. Harm to Kids, Environment, Public Transportation, Crime . ^ X. LEGISLATIVE · A. ECONOMIC a. Costs, Budget, Taxes b. Other Capital Needs c. Other Less Expensive Alternatives d. Staff Time and Expenses B. SOCIAL a. Need for New or Improved Capital Improvements (Roads, Sewer, Water, Parks) b. Other Needs - Long Term or Short Term c. Lesser means to Accomplish Park of Goal C. POLITICAL a. What Public Will Pay b. What Majority of Public Wants c. Ways to Solve Immediate Problems Over the Long Term d. Who Else Could Payor Accomplish Goal or Task · D. SAFETY a. Immediate Harm (Great or Small) b. Limited Possibility of Harm c. Other Means to Correct Problem XI. SPECIFIC REASONING NEEDED IN THE MINUTES A. DISCRETIONARY IMMUNITY - MARHULA V. CITY OF MAPLE GROVE. a. Have council adopt written formal policies to guide city officers and employees. b. Discuss economic, political, social and safety reasons for actions. c. Council can formally recognize areas in which specific officers and employees are expected to make discretionary decisions. d. Keep records that applicable policy was in fact follows. · . '"; , , . Pursuant to due call and notice thereof, the Planning Commission for the City of st. Joseph met in regular session on Monday, May 6, 1996 at 7:30 p.m. in the st. Joseph City Hall. Members Present: Chair Hub Klein. Commissioners S. Kathleen Kalinowski, Linda Sniezek, Marge Lesnick, Dan Nierengarten, Kurt Schneider. Council Liaison Cory Ehlert. Secretary Judy Weyrens. others Present: Bud Reber, Tom Gustafson, Linda Silver, Val stanger, Dale Grieger, Bruce Ostendorf, Dale Haug. Bruce Ostendorf - Northland Crossinq: Bruce Ostendorf appeared before the Commission to discuss the future ingress and egresses to the Northland Addition. Ostendorf stated that there is only one ingress/egress and it was his understanding that if the traffic became too great the developer was to install a second ingress/egress. Mayor Reber stated that the Council is aware of the situation and the City Engineer is researching the developers documentation to determine the responsibility for the additional ingress/egress. Reber informed ostendorf that he would check with the Engineer on the status of the proposed ingress/egress both the East/West and North/South. After the City Offices receives the . information they will forward it to ostendorf. Tom Gustafson - Silver Motors: Tom Gustafson appeared before the Commission to discuss his business located at 110 West Birch Street. Silvers Motors is a mechanical car repair business which has been operating ~n the vacant building. The owner of the building is not willing to sell the property, but Gustafson stated that he plans on occupying long term. Commissioners stated that a mechanical repair business is not a permitted use in a general business zone, and to continue to operate the business they would need to make application for a special use permit. Gustafson stated their plans also include the installation of a fence around the property, not to hide cars, but to provide security. commissioners agreed to conduct a public hearing on the matter on June 3, 1996 at 7:30 p.m. Chuck Scherer - Scherer Truckinq Buildinq Permit Request: Chuck Scherer appeared before the Commission to discuss improvements to the Scherer Trucking property. Scherer stated he plans to tear down the quonset building and erect a structural steel building. The quonset has become an eyesore and is in need of repair. In an effort to improve the site, Scherer is proposing to erect a steel building 40' x 52' . After reviewing the ordinance requirements, Ehlert made a motion authorizing Scherer Trucking to make application for a building permit for a steel building 40' x 52' as . requested. The motion was seconded by Kalinowski. Ayes: Klein, Kalinowski, Lesnick, Sniezek, Schneider, Ehlert, Nierengarten. Nayes: None. Motion Carried 7:0:0 . · Minutes - April 1 , 1996: Kalinowski made a motion to approve the minutes as presented; seconded by Nierengarten. Ayes: Klein, Kalinowski, Lesnick, Sniezek, Schneider, Ehlert, Nierengarten. Nayes: None. Motion Carried 7:0:0 other Matters East Minnesota Street: Ehlert reported that the Council recently approved the installation of sidewalks along East Minnesota Street to 9lst Avenue. Additionally, the Council will be requesting Stearns County to install sidewalk from 91st Avenue to Tom Thumb. Rental License - Mike Deutz: Those present discussed the action of the April I, 1996 Planning Commission meeting at which Mike Deutz appeared requesting clarification of his rental license. Concern was expressed whether the Housing Ordinance allows for the separation of units as Mr. Deutz currently has and if the lower level contains more than one unit. If more than one license is needed for the lower level, Mr. Deutz would need to make application for a special use permit for the additional unit. · Adiourn: Nierengarten made a motion to adjourn at 9:05; seconded by Ehlert. Ayes: Klein, Kalinowski, Lesnick, Sniezek, Schneider, Ehlert, Nierengarten. Nayes: None. Motion Carried 7:0:0 l~cL(c1r¡ ;;J..øy~ J dy Weyrens ecretary of the Commi ss i on · ___0___. - --- --~----._---- ------- - ....... .. . .. .~ e'-tJ r.fj 1 '-. ~ ---J ~ - -£: >- () G -l- \() . I ß ~ ~ 5 . ê i ~ ~ ~. tJw ,..L ~ç~ St. Joseph Parks Commission . '\ - .- ->t ,/ . St. Joseph, Minnesota 56374 ~ - ....4 - - Minutes-Gf meetTng April 22, 1996 -- Meeting was called to order by Vice Chairman Joe Braun at 6:35 pm. Members present: Joe Braun, Darwin Erickson, Irma Lanier, Claudette Klein and Liaison Bob Loso. Members absent: John Anderson and Marge Lesnick. Minutes were approved as read by Darwin Erickson and seconded by Irma Lanier. Special Olympics: Rob Schwegel reported that all things are going well. They received a donation from the Eagle's in St. Cloud. The badge and picture will be donated by the Cold Spring Granite Company. He asked if a park board member would speak at the park. Half of the sign will be donated by Majestic Log HOmes. Special Olympics will be there. Liaison Report: Bob is looking into purchasing the hockey rink from the College of St. Benedict because they tore down the barn and our rink needs a lot of repair. We did not meet at Centennial Park because of the cold weather as stated in the March minutes. . Irma Lanier made a motion tb¡pu~cha~e 20 gallons of paint for Centennial building not to exceed $500.00. Darwin seconded the motion. Motion carried. '.' Northland Park: a farmer will disk it up and plant grain or corn to keep the weeds down. There are 3 accesses to the park: 2 accesses are 20' and 1 accéss 'is 10'. Darwin Erickson made a motion tbjhave the curb cuts installed in Northland Park, one, two and three, upon approval of estimates. Bob Loso will get estimates.~ Motion seconded by Irma Lanier. Motion carried./¡.". . More new homes are being built in Pond View Addition and more money ~tltbe go toward the grant for walking trail and bridges. .- OLD BUSINESS: Spring Clean uþ: will take place May 4th in the parks. Babe Ruth League: The program is almost identical to last years program. All teams have been selected. The 13 year-old group joined the Sartell Babe Ruth and will play at Waite Park. Darwin will check into picnic tables and benches with backs to be ,placed in Morningside Park for cost of installation. Bob will check into paving and curbing the parking lot in ~~orningside. Irma suggested to have it looking nice because of the recognition of Brian Klinefelter. We do not want it to look shabby. Meeting adjourned at 7:45 pm. Next meeting will be May 20. Respectfully submitted by: . Ut.~{;....0</¿;¿~~ I"¿¿~ Claudette Klein, Secretary . < l .~ · Department Head Meeting 9:00 AM Friday, May 3, 1996 Stapleton * Council approved Fire and Rescue Mutual Aid agreement. * Council approved renewal o£ Legion gambling license. * Council received public comments regarding the £ollowing issues: 1. Installation o£ sidewalk to be constructed on MN St E. Due to sa£ety concerns the Council proposed construction o£ sidewalk on the south side o£ MN St E. 2. The bus stop on 2nd Ave NW. 3. Appointments to EDA. Criteria £or applicants will be designed by the Star City Commission. * Council directed a memo be sent to all employees in£orming then that all holiday hours earned must be used within 30 days o£ date o£ acquiring them. * Mayor has ordered a plaque to retire badge # 775 to be presented to Chie£ Lindgren to be hung in his o££ice. * Mayor Reber thanked £ellow Councilors £or demonstrating · their support o£ the East Minnesota Street Project at the recent meeting o£ the Stearns County Commissioners. * Councilor Ehlert was appointed t~ the Police Hiring ,. Committee. * The next CORE meeting is scheduled £or May 13, 1996. * The Miller East Cedar plat was approved contingent upon meeting o£ requirements as determined by City Engineer Joe Bettendor£. * Councilor Hiemenz presented the City £lag £or review and recommendation. * Dave Hinnenkamp o£ Kern, DeWenter, Viere presented the 1995 audit. Hinnenkamp recommended that the City review water and sewer rates. * Council approved resolution to call £or bids £or bonds to £inance the East MN St project. * Council approved installation o£ sidewalk on south side o£ MN St E and to include it in the Public Sa£ety District. Street Dept. was authorized to purchase equipment necessary £or snow removal £rom these sidewalks. * Alley vacation request £or the alley on MN St E between properties located at 113 and 117 MN St E was denied. However the alley will be barricaded at MN St and curb and gutter installed also. * Council discussed problems with parking on Date St. Council authorized a 2 hour parking limit on the south side o£ Date st £rom College Ave N to 1st Ave NW. · * Community Events sign will discussed at the ne::.ct Council meeting. * Council decided not to allow the upper level o£ the City Annex to be rented £or residential or business use. * Proposed Nuisance and Weed Ordinances were tabled inde£initely. * Proposals £or Outdoor Liquor/Entertainment Permits £rom I . Todd Fultz of Sal's Bar were considered. The Council approved the three event requests with the following contingencies: l- As stated in the Ordinance music must cease at 9:00 PM and serving of liquor must cease at 10:00 PM. 2. Fultz must communicate with the Chief of Police and the neighbors. 3. If there are problems with one event, permission for permits issued for events following will be reconsidered The following are items not discussed at the Council meeting: Stapleton * 213 MN St E received a first Noise Violation. * Current population is 4304 with 964 households. * Discussed issue of 90 minute parking area near CSB. * Discussed training requirements as presented at the recent Loss Control Workshop. Taufen * Reported that the Iron Removal Rehabilitation Project is underway. . * Discussed installation of monument in Morningside Park in honor of Officer Brian Klinefelter. Marthaler * Reported that street sweeping is about 75% completed. . . ~ ~ {". _Ii. . 1996 - 5 Pursuant to due call and notice thereof, the Fire Advisory Board of the City and Township of St. Joseph met in regular session on Wednesday, May 1, 1996 at 8:00 p.m. in the City Hall. MEMBERS PRESENT: Town Representative Joe Bechtold, City Representative Bob Loso, Fire Chief Dave Theisen, City Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Judy Weyrens, Renee Salzer, Alfred Siefert, Richard Schleper, Carl Stich. MINUTES: The minutes of the February 7, 1996 meeting werer approved as presented with a motion by Bechtold; seconded by Loso. Discussion - Chief Theisen clarified the $50 charge to firefighters is only for replacement pagers that have been lost. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. QUARTERLY FINANCIAL REPORT: Judy Weyrens, Deputy Clerk, presented the 1995 Fourth Quarter and the 1996 First Quarter financial reports. After short discussion of the anticipated $10,000 1996-97 fiscal year contribution from St. Benedicts, Loso made a motion to designate $5,000 . of it to Equipment Reserve and $5,000 in Operating Funds; seconded by Bechtold. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. . Bechtold moved to accept the October 1 through December 31, 1995 and January 1 through March 31, 1996 financial reports as presented; seconded by Loso. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. FIRE CHIEF'S REPORT AND OLD BUSINESS SAFETY MANUAL: The Firefighters have all signed the verification sheets indicating they have read the Safety Manual. TANKER GRANT: We have received no news on the tanker grant application. CHARGE FOR EMERGENCY CALLS: The Firefighters have unanimously expressed a desire to not charge for calls. Loso made a motion to table the matter (i. e. consideration of charging for emergency calls), hence keeping the current policy in place. The motion was seconded by Bechtold. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. . Carl Stich questioned if charging would be allowable along with the current taxing structure. He indicated he would check further on this matter. ~ .. .. , . 1996 - 6. ST. JOSEPH TOWNSHIP FIRE CONTRACT: The Board reviewed the minor changes to the St. Joseph Township Fire contract without concern, and requested the document be presented to the Town Board and City Council for approval. NEW BUSINESS STATE FIRE SCHOOL: Loso made a motion to approve four First Responders to attend State Fire School in Bloomington; seconded by Bechtold. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. EQUIPMENT AND HEPATITIS B CONTROL COSTS: Loso made a motion to approve the purchase of two air pack cylinders (about $478) and to have the personnel checked for Hepatitis B vaccination (approximate cost $30 per Responder); seconded by Bechtold. Discussion - Bechtold questioned the cylinders length of the life (about 15 years according to Chief Theisen) ; these are replacement cylinders. Theisen also requested to dispose of the old cylinders. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. Bechtold made a motion to approve the purchase of a medical bag, approximate cost $200 as discussed; seconded by Loso. . Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. BEL CLARE ESTATES WATER TOWER: Bel Clare Estates water tower is proposed to be taken down. A ground pressurized water system is the proposed replacement. Theisen indicated that this type syst.em is not recommended for fire protection. (This is an informational item.) ST. WENDEL TOWNSHIP PARTICIPATION ON BOARD: The Board discussed participation by St. Wendel Township officials on the Fire Board. They felt it should be the same individual from St. Wendel to come to each meeting. Loso made a motion to approve one St. Wendel Township official to sit on the Fire Board as a non-voting member; seconded by Bechtold. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. DEBT RETIREMENT FOR NEW FIRE HALL: The Board generally felt the debt retirement for the new fire hall should be within 15 to 20 years. NEW FIREFIGHTERS: Theisen discussed the need to receive applications for new firefighters. He discussed the proposed schedule as follows: Advertise for Firefighters Receive applications Applications screened by the Fire Department Committee Fire Advisory Board screens the FD Committee's results and recommends to the City Council . City Council hires two new firefighters Agility tests after offering position? ~ .. ---'..... ~ A. ft. . 1996 - 7 The Board discussed the probationary period for review prior to six months and priòr to one year after hire. The Firefighters Cadillac Dinner raised close to $1,800 for the tanker fund. Theisen discussed mechanical problems the rescue van is having with the electrical system. Theisen reiterated the wage increases to begin June 1 for the officers as well as the Firefighters. Loso discussed 4th of July fireworks, and if the Fire Department would consider holding fireworks. Changes in the law appear to require experienced and certified individuals to do fireworks. Loso made a motion to adjourn at 9:45 p.m.; seconded by Bechtold. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. . Rachel Stapleton City Clerk/Administrator . ,- POLICE DEPARTMENT .' BRADLEY J. LINDGREN, CHIEF OF POLICE . BOX 268, 25 N.W. 1ST A VENUE ST. JOSEPH, MINNESOTA 56374 EDUCATIONAL CENTER OF CfPiTRAl MINNESOTA (612) 363-8250 EMERGENCY 911 DATE: MAY 10, 1996 TO~ RACHEL STAPLETON FROM: CHIEF LINDGREN SUBJECT~ YOUR HOLIDAY POLICY MEMORANDUM DATED 7, MAY 1996. DEAR RACHEL, PER ABOVE SUBJECT, AND OUR VERBAL CONVERSATION AFTER THE LAST COUNCIL MEETING AT THE DEPARTMENT HEAD MEETING. PLEASE CONSTRUE THE FOLLOWING AS YOUR REQUEST I REPLY BACK ON THIS MATTER IN WRITING. PLEASE KNOW THE OFFICERS ARE AWARE OF THIS POLICY, AND . HAVE BEEN GIVEN A COPY OF THE MEMORANDUM. PLEASE ALSO BE AWARE, ADVISED, AND DO CONSTRUE THIS AS A REQUEST FOR ANY OF MY OFFICERS WHO MAY BE OVER THE LIMITS RELATIVE TO NOT USING THEIR RESPECTIVE HOLIDAY TIME OFF IN THE PROSCRIBED CITY POLICY. THE REASONS FOR THIS INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING, AND SHALL CONTINUE TO A TIME OUR DEPARTMENT IS FUNCTIONING AT FULL STRENGTH FOR A REASONABLE PERIOD OF TIME. REASON # 1. OUR OBVIOUS LOSS CONSIDERABLY SHORTENS THE SCHEDULING TIME WHEN AN OFFICER MAY OTHERWISE TAKE SOME TIME OFF, AND STILL HAVE THE CITY COVERED. IF WE ALL WORKED 1 SHIFT A DAY AS A GROUP, IT WOULD BE CONSIDERABLY EASIER TO SCHEDULE SOMEONE OFF. (MAYBE AN EXPANDED CITY POLICY ADDRESSING THIS ISSUE OF POLICE WORK MIGHT SOLVE PART OF THE PROBLEM) REASON #2. MANDATED, AND PRESCHEDULED TRAINING REQUIRED JOCKEYING SHIFTS AROUND TO AVOID OVERTIME ISSUES & STILL ACCOMPLISH TRAINING ACCOUNTED FOR SOME DAYS OF NO ONE BEING ABLE TO TAKE OFF. REASON #3. THE MN CHIEF'S OF POLICE CONFERENCE WITH OFFICER KLINEFELTER RECEIVING THE METAL OF HONOR AWARD, ALSO MY PRESENCE AS THE CHIEF REPRESENTING OUR DEPARTMENT AND THE CITY DURING THE CONFERENCE TO ALL OF THE OTHER CHIEF'S AND MEDIA DURING THE WEEK I BELIEVE WAS VERY IMPORTANT, AND REQUIRED ME AWAY FROM PULLING SHIFTS THAT WEEK. AGAIN THE . SCHEDULES WERE CHANGED, & NO ONE ELSE WAS ABLE TO TAKE ANY TIME OFF THAT WEEK. REASON #4. THE DEATH OF MY NIECE, WHOM MY FAMILY IS EXTREMELY CLOSE TO, AND MY BEING AWAY THE WEEK FOLLOWING THE CHIEF'S CONFERENCE TO ARRANGE HER FUNERAL ADDED TO THE SCHEDULING PROBLEMS RELATING TO THIS SUBJECT. REASON #5. THE INTERVIEWING PROCESS OF FILLING OFFICER KLINEFELTER'S POSITION, WILL REQUIRE AT LEAST 2 MORE DAYS OF .., POLICE DEPARTMENT . BRADLEY J. LINDGREN, CHIEF OF POLICE · BOX 268, 25 N.W. 1ST AVENUE ST. JOSEPH, MINNESOTA 56374 EDUCATIONAL CENTER OF CENTRAL MINNESOTA (612) 363-8250 EMERGENCY 911 SWITCHING SHIFTS TO COVER MY SHIFT & ADDITIONAL TIME WHEN I PREFORM BACKGROUND INVESTIGATION(S) REASON #6. ALL OF THE MEMORIALS AND OTHER EVENTS FOLLOWING OFFICER KLINEFELTER'S KILLING REQUIRES, OR I SHOULD SAY REQUESTS OUR ENTIRE DEPARTMENT TO ATTEND THE FUNCTIONS, THESE ARE ADDITIONAL TIMES OFFICERS ARE UNABLE OR NEGLECT TO TAKE OFF TIME DURING. REASON #7. TOO MUCH TIME OFF FOR SOME PEOPLE, OR EVEN A SHIFT, MAY MAKE FOR FEELINGS OF GUILT, KNOWING THE DEPARTMENT WILL BE SHORT, OR ANOTHER CRITICAL INCIDENT WILL OCCUR WHEN THAT OFFICER IS OFF. REASON #8. SOME OFFICERS, FOR PART OF THE REASON LISTED ABOVE, MAY JUST PLAIN BE MORE COMFORTABLE MENTALLY WORKING, · IN UNIFORM, AND PULLING A SHIFT THAN TAKING MORE TIME OFF AND PONDERING OFFICER KLINEFELTER'S MURDER. I HAVE NOT, NOR DO I FEEL IT IS APPROPRIATE FOR ME TO DIG FURTHER INTO AN OFFICERS REASONS FOR NOT TAKING MORE TIME OFF RELATIVE TO THIS TOPIC, AS LONG AS HE OR SHE IS DOING A GOOD JOB, AND APPEAR TO BE HOLDING UP WELL. REASON #9. THE REASON I BELIEVE WE GET ANOTHER DAY OFF FOR WORKING THE HOLIDAY IS THAT WE ARE AWAY FROM OUR FAMILY AND COVERING THAT SHIFT. SO IF A PERSON HAS 3 OR 4 HOLIDAY'S BUILT UP, THAT MEANS HE OR SHE WORKED SEVERAL HOLIDAY'S AND WERE NOT ABLE TO BE WITH THEIR FAMILY(S). WHAT WOULD THE HARM BE IF THAT PERSON WANTED SAVE THOSE DAYS, REPRESENTING THE TIMES THEY WERE AWAY FROM THEIR FAMILIES, AND SAY, FOR EXAMPLE TAKE 3 OR 4 DAYS OFF THE FIRST WEEK SCHOOL IS OVER TO BE HOME A WEEK WITH THEIR SPOUSE AND OR KIDS? REASON #10. DURING THE PAST MONTHS, WE HAVE BEEN VERY BUSY, WE ARE TAKING AS MANY OR MORE CALLS THAN LAST YEAR. ADDITIONALLY, WE HAVE HAD SEVERAL SERIOUS CALLS AND INCIDENTS WE HAVE RESPONDED TO RECENTLY. IN ADDITION TO ALL OF THIS, PLEASE REMEMBER WE ARE IN ONE OF THE BUSIEST TIMES OF THE YEAR WITH SPRING HERE (IF BY VIRTUE OF DATE & MONTH ONLY), PARTIES, PROMS, GRADUATIONS, AND THE GENERAL PUBLIC BECOMING 1'1CIRE ACTIVE, IT IS EXTREMELY IMPORTANT OUR DEPARTMENT BE AS CLOSE TO FULL FORCE AS POSSIBLE FOR THE GENERAL GOOD OF THE PUBLIC AND ALL CONCERNED. REASON #11 IN WRITING THIS, LOOKING THE MEMO OVER, · AND FRANKLY, SPENDING SEVERAL HOURS ON THIS, IT DAWNS ON ME, THAT ALTHOUGH THIS IS CALLED A CITY POLICY IT REALLY ONLY EFFECTS AND IMPACTS THE POLICE DEPARTMENT AND OUR OFFICERS, AT LEAST OVERWHELMINGLY. TH IS, BRINGS ME BACK TO THE VERY FIRST REASON I MENTIONED IN #1. MAYBE THE CITY SHOULD LOOK AT EXPANDING THE TIME FRAME REQUIREMENTS RELATIVE TO THIS ISSUE. POLICE DEPARTMENT . BRADLEY J. LINDGREN, CHIEF OF POLICE · BOX 268, 25 N.W. 1ST A VENUE ST. JOSEPH, MINNESOTA 56374 EOUCATIONAL CENTER OF CENTRAL MINNESOTA (612) 363-8250 EMERGENCY 911 REASON #12. FINALLY t AND THIS IS ONLY ANOTHER AFTER THOUGHTt BUT IS HOWEVER ANOTHER REASON RELATING TO THE SUBJECT: RANKt SENIORITY, AND PERSONAL ISSUES RULE INSOFAR AS WHO AND WHEN TIME OFF CAN AND WILL BE SCHEDULED. THEREFOR, AS IT TURNS OUT THE NEWEST MEMBER OF OUR DEPARTMENT MAY HAVE MORE HOLIDAY TIME BUILT UP THAN THE REST OF THE DEPARTMENT. ADDITIONALLY, THE NEWEST MEMBER OF THE DEPARTMENT HAS VERY LITTLE TIME BUILT UP AS FAR AS VACATION, OR OTHER TIME HE WOULD BE ABLE TO TAKE OF FOR FAMILY & SOCIAL FUNCTIONS, THIS IS AN AREA THAT WOULD BE NICE FOR HIM TO DRAW UPON, ESPECIALLY IN THE FIRST YEAR OF SERVICE. (HE'S GETTING MARRIED IN SEPTEMBER OF THIS YEAR) · SINCERELY, ~~t ----- BRADLEY .1. LINDGREN CHIEF OF POLICE C. C. ALL OFFICERS ?-s- ?l'2.-fl5E S~L /"1-1/71" TI-f<£ C CJ U ¡1/ C- ;:¡:; L- !2-f.-C--<¡;-;¡:::(/£5 /7 C¿? Þ y OF · "- y- -:, or '- . v~ CITY OF ST. JOSEPH MEMORANDUM Date: May 7, 1996 () . n ./ 21 First Avenue NW .~ P.O. Box 668, From: Rache 1 Stap 1 et ~ St. Joseph, MN 56374 I I. J ~ (612)363-7201 To: All employees ¡S).,ø-¡-A ~s pëC1kU f ' Fax: 363-0342 Subject: Holiday Policy MAYOR ------------------------------------------------------ Donald "Bud" Reher At the May 2, 1996 the Council noted some employees have retained holiday hours in excess of the allowable thirty days without CLEHK! authorization. If circumstances require holiday hours to be ADMINISTHATOR retained longer than the thirty days after earning them, a written Rachel Stapleton request is to be submitted by the supervisor to the Clerk/Administrator. Following are the holiday policies. COUNCILORS Ross Rieke Ho 1 idav Policies Boh Loso Ken Hiemenz An emp loyee may take time off to observe their re 1 igious Cory Ehlert holiday. (Minn. Statute 15A.22) Vacation leave may be used for this purpose, otherwise the time off is without pay. An employee 4IIÞ must notify their supervisor one day in advance. The City schedules all national holidays on the day designated by common business practice. An employee required to work a holiday, shall receive another day off with in th irty days thereafter, as a department head/supervisor determines. Unless special consideration is given in determining work schedules, each holiday commences at the beginning of the first shift on the day on which the holiday occurs and continues for twenty four hours thereafter. In order to qualify for holiday pay, an employee must work the scheduled workday immediately before and after the holiday. Excused paid absences will be considered as scheduled work days. An employee is not eligible to receive holiday pay when they are on leave of absence. Police Officers who work Easter, Thanksgiving and Christmas, shall be paid time and one half and another day off to be used within thirty days following the holiday worked. All other holidays worked shall be straight time with another day off with pay. 4IIÞ If you have any questions or concerns please contact me. .' . . Water Filtration Funding Options Option 1: Increase the water rates .20 per 100 cubic foot, transfer $10,0000 from the refuse fund, add a filtration surcharge of $2.00 per month, and use the interest on the 1986 improvement bond fund. Additionally the rates are increased .10 per 100 cubic foot each year for 5 years and review the need for the filtration surcharge, eliminating when additional rate increase meets the bond payments Funding Source Year 1 Year 2 Year 3 Year 4 YearS Increased Rates 20,000 30,000 40,000 50,000 60,000 Filtration Surcharge 20,000 20,000 20,000 20,000 20,000 Interest U 13,000 13,000 13,000 13,000 13,000 Refuse Transfer 10,000 10,000 10,000 10,000 10,000 ------------------------------------------------ 63,000 73,000 83.000 93,000 103,000 ------------------------------------------------ ------------------------------------------------ Option 2: Increase the water rates .10 per 100 cubic foot, transfer $10,0000 from the refuse fund, add a filtration surcharge of $2.00 per month, and use the interest on the 1986 improvement bond fund. Additionally the rates are increased .10 per 100 cubic foot each year for 5 years and review the need for the filtration surcharge, eliminating when additional rate increase meets the bond payments . Funding Source Year 1 Year 2 Year 3 Year 4 YearS Increased Rates 10,000 20,000 30,000 40,000 50,000 Filtration Surcharge 20,000 20,000 20,000 20,000 20,000 Interest ** 13,000 13,000 13,000 13,000 13,000 Refuse Transfer 10,000 10,000 10,000 10,000 10,000 ------------------------------------------------ 53,000 63,000 73,000 83,000 93,000 ------------------------------------------------ ------------------------------------------------ . U To keep the water rates affordable, the bond payments rely on interest from the surplus in the 1986 Bond Improvement Fund. The 1986 remaining fund balance is designated as follows: $50,000 Tower maintenance and repainting, $50,000 new well field, $100,000 converting meter reading system to automatic reading through telephone lines, (Shaded area represents recommended option) 'lay 1996 , Bills Payable Page 1 -3:01 PM City of St, Joseph . May 15, 1996 Transaction Depart ad )er Name Comments Amount Description Fund 445 AIR COMM OF ST. CLOUD fuses 8.39 Automotive Services 101 446 AMERICAN NATION BANK AND TRUST bond interest 14,950.00 Bond Payment (P & I) 307 447 AT & T long distance 5.49 Communication Service 101 447 AT & T long distance 7.45 Communication Service 101 447 AT & T long distance 10.60 Sewage Treatment Plant 602 447 AT & T long distance 10.60 Salaries & Adminstrative 101 448 BCA/FORENSIC SCIENCE LABORTORY recertification, intox 40,00 Police Training 101 449 BRANNAN'S LOCKSMITH keys 8.95 Park Areas 101 450 BRAUN INTERTEC ENGINEERING,INC backwash reclaim tank 666.50 Power and Pumping 414 451 BRE MIX cement, Klinefelter park 254.95 Park Areas 101 452 CANNON COMMUNICATIONS pagers, (5) 2,075.45 Fire Fighting 105 :53 CENTRAL MCGOWAN medical oxygen 21.80 Medical Services 105 454 COLD SPRING VETERINARY CLINC kennel dog fee 8.00 Animal Control 101 455 FEED-RITE CONTROLS water tests, supplies 35.00 Administration and General 601 455 FEED-RITE CONTROLS sewer tests 80,00 Sewage Treatment plant 602 455 FEED-RITE CONTROLS water tests 12.00 Purification 601 456 FIRST STATE BANK collection fee 0,70 Administration and General 601 456 FIRST STATE BANK collection fee 0.70 Administration and general 602 456 FIRST STATE BANK collection fee 0.70 Waste collection 603 457 HELM, ROBERT merger/cons fees 127,50 Planning and Zonning 101 1iII!!EDEHêN' DAVID summer rec equipment 82.04 Participant Recreation 101 N DISTRIBUTING keyboard 114.14 Salaries & Adminstrative 101 4 EEF BROS floor runner 9.96 City Hall 101 4M LEEF BROS floor runner 9,96 City Hall Annex 101 460 LEEF BROS clothing allowance 50.18 Street Maintanence 101 460 LEEF BROS clothing allowance 16.73 Administration and General 601 460 LEEF BROS clothing allowance 16.73 Administration and general 602 :61 MACQUEEN EQUIPMENT brooms, street sweeper 96,35 Street Cleaning 101 462 MINNESOTA SAFETY COUNCIL safety dues 125.00 Street Maintanence 101 463 NORTHERN STATES POWER electr ici ty 73.40 Park Areas 101 463 NORTHERN STATES POWER street lighting 1,397.54 Street Lighting 101 464 PALOS SPORTS, INC summer rec equipment 486.69 Participant Recreation 101 465 PHILATELIC FULFILLMENT S. CNTR stamped envelopes 364.00 Salaries & Adminstrative 101 466 RDO EQUIPMENT CO, loader repair 7,196.35 Street Maintanence 101 '467 RUDOLPH'S INC mower repair 22.75 Park Areas 101 468 SOUTHAM BUSINESS COMMUNICATION bid publication, East MN 360.45 Street Maintanence 415 469 ST. CLOUD TIMES EDA publication 90.86 Legislative Committies 101 469 ST. CLOUD TIMES East MN publication 244.86 Street Maintanence 415 470 ST. JOSEPH NEWSLEADER publication, street swp 41.50 Street Cleaning 101 471 STEARNS COUNTY AUDITOR-TREAS special assment fee 82.80 Accounting 101 471 STEARNS COUNTY AUDITOR-TREAS truth in taxation notices 124.00 Accounting 101 472 TROBEC'S BUS SERVICE lake region meeting 19.02 Fire Training 105 474 TRUSTEE INDUSTRIAL FUND health insurance 594.35 Salaries & Adminstrative 101 474 TRUSTEE INDUSTRIAL FUND health insurance 283.43 Accounting 101 474 TRUSTEE INDUSTRIAL FUND health insurance 1,335.46 Crime Control & Investigation 101 474 TRUSTEE INDUSTRIAL FUND health insurance 847.02 Street Maintanence 101 tlllltUSTEE INDUSTRIAL FUND health insurance 121.47 Park Areas 101 USTEE INDUSTRIAL FUND health insurance 444.09 Administration and General 601 474 TRUSTEE INDUSTRIAL FUND health insurance 221.05 Sewage Treatment Plant 602 474 TRUSTEE INDUSTRIAL FUND dental insurance 54.82 Salaries & Adminstrative 101 14 Hay 1996 . 8ilts Payable Page 2 rue 3:01 PM Clty 0 St, Joseph May 15, 1996 Check Transaction Depart · Number Name Comments Amount Description Fund 22474 TRUSTEE INDUSTRIAL FUND dental insurance 15.94 Accounting 101 22474 TRUSTEE INDUSTRIAL FUND dental insurance 169,12 Crime Control & Investigation 101 22474 TRUSTEE INDUSTRIAL FUND dental insurance 77,92 Street Maintanence 101 22474 TRUSTEE INDUSTRIAL FUND dental insurance 15.94 Park Areas 101 22474 TRUSTEE INDUSTRIAL FUND dental insurance 46.19 Administration and General 601 22474 TRUSTEE INDUSTRIAL FUND dental insurance 23.10 Administration and general 602 22474 TRUSTEE INDUSTRIAL FUND life insurance 16.62 Salaries & Ad~instrative 101 22474 TRUSTEE INDUSTRIAL FUND We lnsurance 3.25 Accounting 101 22474 TRUSTEE INDUSTRIAL fUND life insurance 26.75 Crime Control & investigation 101 22474 TRUSTEE INDUSTRIAL FUND life insurance 23.25 Street Maintanence 101 22474 TRUSTEE INDUSTRIAL FUND life insurance 2.50 Park Areas 101 22474 TRUSTEE INDUSTRIAL FUND life insurance 10.13 Administration and General 601 22474 TRUSTEE INDUSTRIAL FUND life insurance 3,75 Administration and general 602 22474 TRUSTEE INDUSTRIAL FUND dental insurance 30,25 Crime Control & Investigation 101 22474 TRUSTEE INDUSTRIAL fUND dental insurance 213,06 Crime Control & Investigation 101 22475 US WEST COMMUNICATIONS telephone services 50.00 City Hall 101 22475 US WEST COMMUNICATIONS telephone services 268,04 Communication Service 101 22475 US WEST COMMUNICATIONS telephone services 49.21 Power and Pumping 601 22475 US WEST COMMUNICATIONS telephone services 49.21 Communication Service 101 22475 US WEST COMMUNICATIONS telephone services 59.73 Maint Shop 101 22475 US WEST COMMUNICATIONS telephone services 59,72 Administration and general 602 22475 US WEST COMMUNICATIONS telephone services 63.86 Fire Communications 105 · 22475 US WEST COMMUNICATIONS telephone services 193.06 Salaries & Adminstrative 101 22475 US WEST COMMUNICATIONS telephone services 17.30 Purification 601 22475 US WEST COMMUNICATIONS telephone services 17.30 Sewer Lift Station 602 22475 US WEST COMMUNICATIONS telephone services 17.30 Purification 601 ·