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Home My WebLink About1996 [12] Dec 05 {Book 10} Flc - ~ ~ \;~ . ,# CITY OF ST. JOSEPH ~ First Avenue NW ,0. Box 668, CITY COUNCIL MEETING , Joseph, MN 56374 December 5, 1996 - 7:00 P.M. 12) 363-7201 ax: 363-0342 AGENDA AYOR maId "Bud" Reber 1. Call to Order 2. Approve Agenda LERKI DMINISTRATOR 3 . CONSENT AGENDA ~chel Stapleton a) Minutes November 21 b) Tobacco, Amusement, 3.2 On and Off Sale Licenses c) Dean Cichy - End Probationary Period, Change status to Full OUNCILORS Time Permanent Employee of the City. )BS Rieke )b LOBo 4. Bills Payable & Overtime and Callouts ~n Hiemenz )17 Ehlert 5. Mayor Reports . 6. Council Reports 7 . 7:30 P.M. Public Hearing - Adopt 1997 Levy and Budget 8. 7:45 P.M. - City Engineer Reports a) Application for Payment - East Minnesota Street b) Application for Payment - Well #4 c) Change Order - Water Filtration Project d) Pond View Ridge Three - House Numbers e) Other Matters of Concern 9. 8:15 P.M. PUBLIC COMMENTS 10. RECESS 11. 8:30 P.M. - Dave Theisen - 6 Month Fire Report 12. Clerk/Administrator Reports a) b) c) Other Matters of Concern 13. Adjourn - - y - \J~ CITY OF ST. JOSEPH - ~ First Avenue NW ). Box 668, Joseph, MN 56374 2) 363-7201 x: 363-0342 , MEMO .YOR nald "Bud" Reber TO: Honorable he Council FROM: Rachel .ERKI )MINISTRATOR DATE: December 2, 1996 ,chel Stapleton RE: Agenda December 5, 1996 meeting. IUNCILORS --------------------------------------------------------- ss Rieke b Loso I hope you all had a nice Thanksgiving holiday. n Hiemenz ry Ehlert Judy will take this meeting as I will be on vacation from Thursday, December 5 through December 16. . 3 a. I received no corrections to the minutes. 3 b. List of applications in packet. 3 c. Information in packet. 7. If the budget and levy is finalized at the meeting Tuesday night (December 3 ) , the levy and budget may be adopted. This is required to be done at a public hearing. 8. Joe Bettendorf will be here as well as Jim Norton, the engineer from SEH for the water treatment facility. See you tomorrow night, Tuesday, December 3, for the Truth in Taxation hearing. - - . . DUE 1-1-97 NON-INTOXICATING / CIGARETTE / AMUSEMENT & ENTERTAINMENT LICENSE APPLICANTS 1997 +------------+---------+---------+----------+----------+--------+ I APPLICANT CIGARETTEIOFF-SALE ION-SALE IAMUSEMENT ¡JUKE BOX I LICENSE NON-INTOX NON-INTOX LICENSE # # +------------+---------+---------+----------+----------+--------+ IS~' Joseph I I I I Llquor X +------------+---------+---------+----------+----------+--------+ 1st. Joseph I I I Rec Assoc X +------------+---------+---------+----------+----------+--------+ 1st. Joe I I I I I I Gas & Bait X +------------+---------+---------+----------+----------+--------+ ILa Playette I X I I I 8 I I +------------+---------+---------+----------+----------+--------+ I AmeJ:-ican I I I 2 I 1 I Leglon X +------------+---------+---------+----------+----------+--------+ . I Loso' s Pub I X I X I I 7 I 1 I +------------+---------+---------+----------+----------+--------+ ¡Sal's Bar I X I X I I 6 I 1 I +------------+---------+---------+----------+----------+--------+ lEI Paso I X I I I 11 I 1 I +------------+---------+---------+----------+----------+--------+ 1st. Joe I I I I I Meat Market X +------------+---------+---------+~---------+----------+--------+ ILoso's Store X I I I I +------------+---------+---------+----------+----------+--------+ ¡KrebsbaCh I I I I oil X +------------+---------+---------+----------+----------+--------+ I Krebsbach I I I I I I Super Am X +------------+---------+---------+----------+----------+--------+ M&T I I I I Liquor X +------------+---------+---------+----------+----------+--------+ 1st: Joseph I I X I I Salnts +------------+---------+---------+----------+----------+--------+ IBo Diddley's I I X I I I +------------+---------+---------+----------+----------+--------+ _ ICSB I I X I I ~------------+---------+---------+----------+----------+--------+ - POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST A VENUE ST. JOSEPH, MINNESOTA 56374 - (612) 363-8250 EMERGENCY 911 EDUCATIONAL CENTER OF CENTRAL IoIIHNESOTA tl 1 DATE: NOV. 20, 19'36 TO: ST JOSEPH CITY COUNCIL F'ROM: CHIEF' LINDGREN SUBJECT: OFF'ICER CICHY, PASS PROBATION DEAR COUNCIL MEHBERS, SEVERAL WEEKS AGO, UFFICER CICHY REACHED HIS 1 YEAR ANNIVERSARY DATE OF EMPLOYMENT WITH THE CITY. THIS LETTER IS MY OFFICIAL RECOMMENDATION THAT OFFICER CICHY PASS HIS 1 YEAR PROBATIONARY PERIOD AND BE PLACED AS A PERMANENT EMPLOYEE. DURING THE 1 YEAR PERIOD OFFICER CICHY STARTED WITH OUR DEPARTMENT HE HAS HANDLED OR BEEN INVOLVED IN, ALMOST EVERY TYPE OF CASE OR INCIDENT AN OFFICER CAN GO THROUGH. SOME OF . THE MAJOR CASES/INCIDENTS ARE RAPE, RECOVERING A WEAPON FROM A VEHICLE IN A TRAFFIC STOP, TERRORISTIC THREATS, BEING ASSAULTED, ARMED ROBBERY CALL, AND MOST RECENTLY A SUICIDAL FEMALE DISPLAYING A WEAPON, THREATENING HIM AND SAYING SHOOT ME. THESE ARE JUST A FEW OF THE CALLS OFF THE TOP MY HEAD, OFFICER CICHY HAS RESPONDED TO. THIS, NOT TO MENTION, WHAT THE ENTIRE COMMUNITY, CITY, AND OUR DEPARTMENT SUFFERED THROUGH IN THE MURDER OF OFFICER BRIAN KLINEFELTER. A LESSER OFFICER ON PROBATION, MAY HAVE WELL QUIT, LOOKED FOR SOME OTHER TYPE OF WORK, OR APPLIED TO ANOTHER DEPARTMENT. OFFICER CICHY DID NOT, HE HAS REMAINED COMMITTED TO OUR DEPARTMENT AND THE CITY ADMIRABLY. IN ADDITION, OFFICER CICHY HAS TAKEN ON THE DUTY OF BEING IN CHARGE OF THE RESERVE OFFICER PROGRAM, AND HAS PREFORMED HIS ROLE WITH THIS, EXCEPTIONALLY WELL. FURTHER, AND MORE RECENTLY, OFFICER CICHY IS ALSO TAKING A MORE ACTIVE ROLE INSOFAR AE: FOLLOW UP ON INTERVIEWS AND INTERROGATIONS ARE CONCERNED IN MAJOR CASES. I HAVE ALSO RECEIVED SEVERAL VERY GOOD COMMENTS FROM THE GENERAL PUBLIC, AS WELL AS VICTIMS, AND OTHER PERSONS HE HAS DEALT WITH. AGAIN, I WOULD THEREFORE RECOMMEND OFFICER DEAN CICHY BE TAKEN OFF PROBATION AND PLACED AS A FULL TIME PERMANENT EMPLOYEE OF THE CITY. - RESPECTFULLY SUBMITTED, - ~ s-,- .P--'7 -? I c=--= - BRADLEY J. LINDGREN CHIEF OF POLICE ~ . - The CORE Committee, a cornmwúty relations committee of the Community and City of St. Joseph met in the Haehn Campus Center of the College of St. Benedict on Tuesday, November 19,1996 at 6:30 p.m. PRESENT: Molly Sharkey, Gail Persons, 1. Schwartz, Tillie Wasner, Mary Niedenfuer, Kenneth 1. Hiemenz, Brad Lindgren, Brad Meyer, Mary Geller, Ross Rieke, Doris Johnson, Cory Ehlert, Barb Frank, Andrew Scheck, Rachel Stapleton. . After introductions, 1. Schwartz agreed to chair the meeting. RENTAL HOUSING ISSLÆS: Molly Sharkey reported for the students. She stated they are re-thinking the senior celebration. Consideration is being given to a joint CSB-SJU dinner with perhaps adnúnistration, in a cahn mature atmosphere with a de-emphasis on alcohol. Wine may be selVed. There could be a break in scheduled activities between 9 p.m. and 11 p.m. with food and beverages (maybe beer and pizza ) on campus from 11 :00 p.m. to 1 :00 a.m. The focus is intended to be commwúty oriented rather than alcohol related. Brad Lindgren recommended providing transportation along with an incentive such as a big . prize awarded toward the end of the evening to draw the students back to campus. Maty Geller indicated the College is still considering their position on the alcohol issue. Barb Frank questioned why this event is in St. Joseph, and suggested considering St. John's host it. There was a short discussion of the need for transportation in relation to the use of alcohol. Cory EWert discussed a meeting of student renters recently held. Those renters discussed the need to be pro active in meeting and establishing relationships with their neighbors. They also discussed their frustration in dealing with landlords, especially getting needed repairs done, both before and after they occupy the residence. They also discussed unexpected costs. Doris Johnson discussed the number of renters allowed in certain homes, if the space was adequate to house that many and the level of inspection by the Rental Housing Inspector. Ken Hiemenz infonned the group ofinfonnation available from the Attorney General's office, indicating each landlord should give every tenant a copy of it. KEG ORDINANCE: The Committee discussed various aspects of the proposed amendment to the keg - ordinance. TIùs would require a pennit in order to have a keg in the City. There was - discussion of who would be the issuing authority, if the additional work and requirements would be of value or assistance to the Police Department, and the liquor businesses are opposed to pennit requirements. There was discussion of kegs being a contributing factor in level of problems with parties. Also discussed was the need for education of the . . requirements of the ordinance, should it pass. It was felt that greater control over bar violations was needed. COM1v1UNITY DAY WRAP UP AND RECOMlv1ENDATIONS: Community Day will be placed on the next agenda. GOALS FOR THE YEAR: It was generally felt goals for the year are the landlords, student, resident issues. The next meeting will be held on December 16 at 6:30 p.m. as an infonnal holiday pizza celebration at Haehn Campus Center if possible. Rachel Stapleton City Clerk! Administrator . - - . '~~.-- St. Joseph Parks Commission ~ ..L. ....... Þ.. ' __ It:.- ", - ~I"" -' '~ /'\ - V. ...III~ St. Joseph, Minnesota 56374 -¡¡ _ oo!.'~~ . -~" -- , ~ ' ............. . .,.; -" ·r - ',J' . {::JJ .~ ..,;. ~ 'I ..... " "¥¡..' ~" ~. ~ ~ Minutes of meeting October 28, 1996 Meeting was called to order by John Anderson at 6:34 pm. Members present: Joe Braun, Irma lanier, Marge Lesnick, John Anderson, Claudette Kléin, Liaison, Bob Loso. Guests at the meeting were Janice Pfannenstein, Kari Ann Pfannenstein, Erica Pfannenstein. Minutes were approved as submitted by Marge Lesnick and seconded by Joe Braun. Liaison Report: The soccer field is going very good. May possibly seed it this fall yet. The curb entries to Northland Park are also completed. Kari Ann Pfannenstein read a letter she wrote regarding the skating/ . hockey areas in Memorial Park. The concensus was that hockey was being played while regular skaters were trying to skate and pucks were flying around the regular skaters. The board discussed the situa- tion and decided to regulate either odd or even days or certain hours for each group. For Saturday and Sundays it was decided to have skating hours during the day and hockey in the evening. A schedule will be posted in the warming house and possibly in the Newsleader. A committee ð~ð ~ormed to study a possibility of having a skating rink in Centennial. USlness: It was suggested to give the ~~~7~ soccer field a name. This was tabled. Playground equipment for Klinefelter Park: Marg~ and Bob met with Todd from Game Time at the park and a computer plan wàs done by Todd in a 5- < . year-stage plan. This will be tabled and discussed at the next meeting. Camping Rules: no report. The fence in Centennial needs repair. Meeting was adjourned at 7:30 pm. Next meeting will be November 25, 1996 at 6:30 pm Respectfully submitted: (jÆ..I(., {...(....<k...-<,Xt:b I~~ Claudette Klein, Secretary - - . ". ... ~ .~~ ;¡Ç~ St. Joseph Parks Commission ¡p-- . '- r..... 'f- -'~ . '\ - .- ~/~ St. Joseph, Minnesota 56374 . Minutes of meeting November 25, 1996 Meeting was called to order at 6:30 pm by John Anderson, Chairman. , Members present were: Claudette Klein, Irma Lanier, John Anderson. Members absent: Marge Lesnick, Joe Braun and Liaison, Bob Loso. Minutes were approved as presented by Irma Lanier. Old Business: Liaison Report: none Soccer Field: no report Skating Rink: no report Klinefelter Park: Claudette checked on amount of donations received as of November 1. $1750 has been donated by family and friends. $500 was donated by the Lions club for walking trail. Residents living in the area of Klinefelter Park have cleaned off the . small pond at the front of the park. There are questions about run-off water at the bottom of the pond making it unsafe for skating. Camping rules: no report Playground equipment: no report The next meeting will be at the Meeting Grounds at 6:30 on December 23, 1996. Meeting adjourned at 6:43 pm. Respectfully submitted: ~,A..Aß.--<XZ;¡:;> l(J2.~_J Claudette Klein, Secretary - - - . Department Head Keating '3: 15 AM - Fríday, November B, 1 '3'36 Stapleton '!t Council discussed City cd St. Clc/ud' s pI ans t.o extend planning efforts to include a portion of St. Joseph Tc,wnship. ,. St.. Jo~ Sna-Jaes will be pClsting addi ticrnal signage and inp~ea~ß pat~olling on the snowmobile trail. 11' Star- City now has a home page on the internet. * Councilor Hiemenz has p:C'epar-ed a snow removal policy exclusively :for snow removal :from sidewalks. Council approved policy as dra:fted. * Council approved application :far payment No. =1 :f or the East Minnesota Street Improvement Project. Also approved was application :far payment No. 7 :far the Water Filtration Rehabilitation Project as revised with a =1% retainage :fee * Mark Twain Cable and US West Communications have not completed their portion o:f the East Minnesota Street Improvement Project. * CCtuncil approved lease to own prc/gram :for the purchase o:f a skid steer loader. * Council discussed a request to ctpen Minnesota Street West as described on the Excavation Permit Application submitted by NSP. CCluncil advised NSP to investigate ather - options~ but would allclw maximum opening o:f 3 X 5 feet. a * The East Minnesota Str'eet Assessment Hearing was held. - Var'ious problems and their remedies wer-e discussed. Council approved the assessments at a ter'm cd 1 =1 year's and a r'ate of 7%. * Council discussed continuing contract with r'eal tar f ct:£"" sale of the Roske property. * Council approved gambling license for St. CI ctUd Optimist Club to be conducted at the St. Joseph Liquor Shoppe. * Council will request APO to study tr'affic pattern into the Northland Addition. * Council apprc,ved increase in prctsecution :f ees. * Attorney General's Office sent in:for'matictn to the Council r'egar'ding laws regulating bidding. Marthaler' * Questioned who had the curr'ent tawing agr'eement with the City. Younq * Noted that additional parking signs stating the winter parking ban are needed~ as ar'e ,30 MPH signs to be pClsted along 4th Ave ME between CSAH 75 and Mìnnesclta Street East. - - .- . -- Depal~tment Head Meetíng '3: 15 AM Fríday, November 22, 1 '3'36 Stapleton * Remìnde:c to all employees that by Januar'y 1, 1997 vacatìon balances may not exceed 40 hour's and comp>tìrne balances may not e:>tceed 80 hours. * Weather' perrnìttìng the skatìng r'ìnk wìll be openìng December- 13, 1996. "" Mayor Reber expressed concerns regardìng statìng reÍerendum questìons ìncluded on Presìdentìal electìans. "* Councìlar Ehlert announced that a Renter Assocìatìon was Í or-mìng to express concerns and explore solutìons to rental issues.. * Tom GustuÍson, clwner oÍ Sìlver' MCltor's, expr'essed hìs wìllìngness to construct a Íence between hìs prclper-ty and that oÍ hìs neìghbor to the south. "* Star Cìty CClmmìssìcm wìll meet Wednesday, NClvember 27th wìth r-egar-d to evolutìon cd the EDA. "* Councìlor Hìemenz expressed cClncerns oÍ ChìeÍ Lìndgr'en ~ r'egar'dìng youths walkìng ìce ÍClr'mìng on the pond near the /....-..., cln Maìntenance Shop. Councìl dìscussed ÍeTIcìng the ar'ea as a - possìble solutìon. "* Ellen Wahlstrom spoke to re-emphasìze the ìmportance oÍ comprehensìve plannìng ìn the Íutur·e. * Mìke Deutz spake requestìng the Councìl to consìder' the ìnclusìon cd Cìty OÍÍìce space ìn the constructìon CI:f the new Fìre Hall. Mayor Reber noted that the Cìty banded only :for the constructìon aÍ the Fìre Hall. Councìl wìll ìnvestìgate and cClnduct :further plannìng :far Cìty Íacìlìtìes. '* Proposed Keg Ordìnance was tabled ìndeÍìnìtely. * CCtUncìl approved purchase cd meter Íor Der Wohnplatz. * Mayor Reber wìll be CtUt the week oÍ 11-25-96. Stapleton wìll be out 12-0~1-96 through 12-1~1-96. Tau:fen * TauÍen asked Íor clarìÍìcatìon oÍ the newest ar'ea annexed to the Cìty. Lìndqren * Questìoned ìÍ Sal~s Sports Tavern is ìn the pr-clcess oÍ changìng awner'shìp arId when the trans:fer would take place. Marthaler "* Maìntenance Department has r'eceì ved complaìnts r'egardìnç dìsccllor'atìon cd water. Maìntenance Department wìll contìnue to Ílush hydrants to allevìate the problem. ~ . . ~ . ?a'is G / .. Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, November 21, 1996 at 7:00 p.m. in City Hall. :NIE:rvtBERS PRESENT:. Mayor Donald "Bud" Reber; Councilors Ross Rieke, Bob Loso, Kenneth J Hiemenz, Cory EWert. Clerk! Administrator Rachel Stapleton. , OTHERS PRESENT: Steve Streng, Ellen and Bob Wahlstrom, Ken Twit, Dave Theisen, Mary Niedenfuer, Art Reber, Monica Kiernan, Katie Gardner, Dick Taufen. Mayor Reber called the meeting to order with Councilors Loso and Hiemenz present. AGENDA: Hiemenz made a motion to approve the agenda; seconded by Loso. Ayes: Reber, Loso, Hiemenz. Nays: None. Motion camed. CONSENT AGENDA: Loso made a motion to approve the consent agenda; seconded by Hiemenz. Ayes: Reber, Loso, Hiemenz. . Nays: None. Motion earned. Bll.LS PAYABLE: Loso made a motion to approve the bills payable, check nwnbers 23297 through 23319; seconded by Hiemenz. Ayes: Reber, Loso, Hiemenz. Nays: None. Motion camed. Cory EWert anived at 7 :04 p.m. Loso made a motion to approve the overtime and call outs as presented; seconded by Hiemenz. Discussion - Council discussed the amount of vacation and comp time allowed to be camed over into next year. Stapleton stated the water treatment facility project has required the Water Superintendent to put in a lot of extra time, when he had intended to take time off. Hiemenz recommended working ha1f days in order to use up accwnulated time. Ayes: Reber, Loso, Hiemenz, EWert. Nays: None. Motion carried. Ross Rieke arrived at 7 :07 p.m. MAYOR REPORTS: 1) The Mayor received many questions and concerns by local taxpayers, on the referendwn question on the ballot. They questioned why (non-tax paying) students can vote on local issues. Council discussed considering the time of year when holding any future referendum elections, with an alternative to conduct a special election. . f;c¿£ - v ,. 2) The Mayor and Mayor-Elect attended the St. Cloud Area Economic Development Partnership's last meeting. The City of St. Joseph was congratulated on receiving Star City status. COUNCILORS REPORT RlliKE: The CORE Committee met recently and discussed the proposed keg ordinance and possible resolutions of residential concerns. Further discussion of street lighting is intended for the February meeting. EHLERT: 1) A group of student renters met as an association to discuss problems and focus. They discussed methods of building positive community relationships. They also expressed concerns students have in dealing with landlords, and would like to have the City explore a process to make landlords accountable. The Council further discussed methods of working with landlords and students. One suggestion was making stronger criteria for the rental inspection. It was also suggested to include on the Rental Certificate a contact and phone number if unsafe conditions are found. Further discussion involved educational material from the state, contacting the Rental Housing Inspector, and the schools role or responsibilities to the students. . Mayor Reber recommended the Police Chief attend one of the renters meetings to infonn them on police policies. 2) Ehlert met with the owners of Silver Motors to seek a solution to the neighbor problems discussed at the last meeting. The owners are currently pursuing installation of a privacy fence. LOSO: The skating rink will open December 13, weather pennitting. Wanning House attendants will be hired soon. There has been interest expressed to install another rink. Figure skating and hockey will be alternated to accommodate both activities, with broom ball on Sunday nights. HIEìvlliNZ: 1) The Star City will meet November 27 to discuss EDA and associated matters. 2) The Chief of Police discussed methods of keeping children off thin ice, perhaps by fencing. He has noticed them on the pond by the City Shop, and is seeking control measures. Hiemenz stated that area is a floating bog and would be difficult to maintain a fence on it. Mayor Reber will consult the City Attorney on this matter. SIDEW ALK SNOW REMOVAL: Hiemenz stated he had discussed the current policy for sidewalk snow removal to the Cemetery. Currently the property owners remove it and the City hauls it away as necessary. ~ ~ . -. APO BUILDING USE: The Council discussed the proposal of APO to locate their offices in the St. Cloud Township Hall. Hiemenz stated the members of APO are members by choice. Consideration should be given to the liability each member incurs, particularly in the event one or more members should withdraw from the organization. Loso moved that the City of St. Joseph gives its approval for the St. Cloud Area Planning Organization to proceed with the proposal as presented, pending clarification of individual member liability > status, including should any member would withdraw that member would still be financially liable, and the City's representative is otherwise satisfied with the specifics of it. The motion was seconded by Rieke. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nays: None. Motion carned. CLERK/ADrvßNIS1RATOR REPORTS: 1) CORE Committee recommendations for the City were discussed by the Council. ,It was generally agreed to have a check list prepared for prioritization and work through a few at a time. 2) An East Minnesota Street resident called and recommended to have the City refrain from cleaning the sidewalk this year, due to the ice conditions on it. . OPEN TO THE PUBLIC: Ellen Wahlstrom infonned the Council that Nancy Notch stated people from Silver Motors business do not drive on her property as was stated at the last meeting. Wahlstrom clarified that her discussion from the last meeting was to show an example of what could happen without adequate planning. There needs to be a mechanism in place to protect the residents. She added, if the right things are in place the businesses and residents _ can hannoniously develop. Rieke discussed briefly some planning mechanisms in place, that relate to these issues. Mike Deutz requested the Council consider adding space for City Offices to the planned Fire Hall, now that the referendum has passed. He felt extending the Fire Hall structure would pro\li.de more efficient use of the space. This would reduce the need for greater exp~nditures for building space in the future. Further planning could develop other needed facilities. . Mayor Reber agreed that a complex is needed now and needs to be planned. Hiemenz stated this will be dealt with in the future by long tenn planning. The future of the Roske property needs to be considered as well as the needs for a recreational facility. His intention is to do responsible planning rather than reactionary planning. Dave Theisen stated the Fire Hall is planned for thirty years hence, and already there is consideration to congest the area. Rieke stated that efficiencies are being considered. After further discussion Loso made a motion to recess for ten minutes at 8:25 p.m.; seconded by Ehlert. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. -. Nays: None. Motion earned. Mayor Reber reconvened the meeting at 8:35 p.m. KEG ORDINANCE: Loso made a motion to table the matter indeftnitely; seconded by EWert. Discussion - Mayor Reber stated St. Cloud has found this an effective means pf reducing the volume of parties and keep them under control better. Dave Hollander questioned the compliance rate in getting keg pennits. Rieke stated the CORE Committee discussed tlùs issue. Chief Lindgren felt the pemùt requirement would help them, but did not feel they should be the issuing agency. There was discussion of allowing the liquor establishments selling kegs to issue the peITIÙts, but it was generally did not feel that would function well. Nfike Deutz felt this peITIÙt requirement would drive business out of town. Mayor Reber felt it would help control parties and protect the residents such as those on East Ash Street. EWert reconunended considering who is attending meetings when these issues are before . the Council. The most consistently interested persons are the liquor business owners. Dave Hollander reconunended working to get state legislation in order to have consistent requirements for all area conununities. V ote on the question - Ayes: Loso, Hiemenz, Ehlert. Nays: Reber, Rieke. Motion carried. WATER TREATIvfENT FACILITY: Dick Taufen appeared before the Council to request a Change Order for the Water Treatment Facility project for including equipment and software to allow the existing equipment connect and interface adequately with the new SCADA infonnation system. After short discussion Mayor Reber made a motion to approve the request as presented at a cost of approximately $9,731. 00; seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz, EWert. Nays: None. Motion carned. The apartment building at 120 Second Avenue mv needs a new water meter. It is the Council's policy to replace residential meters of regular size. This one is larger and would cost about $450. After short discussion Rieke made a motion to replace the meter at city cost; seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nays: None. Motion carried. H ~ . . e. Hiemenz made a motion to adjourn at 9:00 p.m.; seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nays: None. Motion caried. , Rachel Stapleton Clerk! Administrator ~ - , -. ~Ls :t>~a&Ie.- J>:t C2\M...1t:et' 5,IÇq~ . .,me Comments Amount Description fund 336 AL'S MUSIC rent mie, joint meeting 90.00 Planning and Zonning 101 337 AT & T WIRELESS SERVICES cellular phone, police 74.42 Communication Service 101 338 AVON LUMBER ONE repairs to hockey rink 103.20 Ball Park and Skating Rink 101 339 BRANNAN'S LOCKSMITH change locks, annex 73.42 city Hall Annex 101 340 BROWNING-FERRIS INDUSTRIES refuse collection 93.77 Administration and general 602 340 BROWNING-FERRIS INDUSTRIES refuse collection 5,750.00 Waste Collection 603 340 BROWNING-FERRIS INDUSTRIES refuse removal 183.74 Park Areas 101 341 BUSrNESS RECORDS CORPORATION election coding 1,004.95 Elections 101 342 CAMERA TRADER film (24 rolls) developmt 56.88 Crime Control «Investigation 101 ~43 CELLULAR 2000 cellular phone, fire 2.24 fire Communications 105 ,43 CELLULAR 2000 cellular phone, admin 7.22 Salaries & Adminstrative 101 144 CONTINENTAL SAFETY EQUIPMENT test flow meter 35.71 Sanitary Sewer Maintenance 602 '45 DESIGN ELECTRICAL CONTRACTORS lighting, welcome signs 1,287.52 Lions Club Improvements 101 146 ENFORCEMENT PRODUCTS SJPD insignia 22.69 Crime Control & Investigation 101 ~47 ES5 BROTHERS « SONS INC. storm drain covers 240.96 Street Maintanence 101 ,48 FEED-RITE CONTROLS water tests 12.00 Purification 601 :48 FEED-RITE CONTROLS sewer tests 80.00 Sewage Treatment Plant 602 49 FINANCE AND COMMERCE redemption of bonds. 60.75 Bond Payment (p & I) 307 ;50 FIRST STATE BANK collectìon fee 10.95 Administration and General 601 50 fIRST STATE BANK collection fee 10.95 Administration and general 602 ,50 FIRST STATE BANK collection fee 10.95 Waste Collection 603 51 H « L MESABI INC snow blade 170.97 Ice & Snow Removal 101 52 HARDRI'VES street repair material 111.83 Street Maintanenee 101 ~NRY « ASSOCIATES hydrant wrench,sockets 208.74 Purification 601 " INKO'S copies, joint meeting 87.33 Planning and Zonning 101 55 LITTLE SHOP . WELING REPAIR fabricate catwalk 1,753.26 Power and Pumping 414 S6 MINNESOTA DEPARTMENT OF HEALTH water connection fee 883,00 Administration and General 601 57 MN DEPARTMENT Of HEALTH water permi t 75.00 Administration and General 601 58 MN POLICE & PEACE OffICERS ASN dues, 1997 90.00 Criffie Control & Investigation 101 59 NATIONAL BUSHING repal r parts 32.75 Street Maintanence 101 60 NORTHERN HYDRAULICS replacement bulbs , tow str 67.33 Maint Shop 101 S2 NORTHERN STATES POWER street lighting 22.42 Signal Lights 101 62 NORTHERN STATES POWER street lighting 63.55 Street Lighting 101 ~2 NORTHERN STATES POWER electr iei ty 101.50 Park Areas 101 S2 NORTHERN STATES POWER electricity 59,29 Ball Park and Skating Rink 101 ~2 NORTHERN STATES POWER electricity 136.25 City Hall 101 ~2 NORTHERN STATES POWER gas 218.96 City Hall 101 ~2 NORTHERN STATES POWER electricity 81.32 City Hall Annex 101 ;2 NORTHERN STATES POwER gas 32.99 City Hall Annex 101 ~2 NORTHERN STATES POWER electricity 18.04 Maint shop 101 ,2 NORTHERN S-A~ES POWER electricity 72.15 Street Maintanence 101 ,2 NORTHERN STATES POWER gas 45.09 Maint Shop 101 ,2 NORTHERN STA~ES POWER gas 180.34 Street Maintanence 101 ,2 NORTHERN S!ATES POWER electricity 160.17 Storage 601 ,2 NORTHERN STATES POWER gas 109.48 Purification 601 ,2 NORTHERN STATES POWER electricity 317.92 Purification 601 ,2 NORTHERN STATES POWER electricity 690.61 Power and Pumping 601 ,2 NORTHERN STATES POWER gas 83.87 Power and Pumping 601 ~ ~ORTHERN STATES POWER electrici ty 218.11 Sewage Treatment Plant 602 ~RTHERN STATES POWER gas 119.58 Sewage Treatment Plant 602 . ? ['ec 1996 Bills Payable Page 2 Tile 4:27 PM City of St. Joseph Ðecember 5, 1996 n,8ck Transaction Depart . ¡;u"ber Name Co~ft1ents Amount Description Fund ~3362 NORTHERN STATES POWER electridty 28.41 Sewer lift Station 602 ~33&2 NORIHSRN STATES POWER electridty 136.24 Fire Station and Building 105 23362 NORTHERN STATES POWER gas 109.48 Fire Station and Building 105 2~3~2 NORTHERN STATES POWER emt:rgenra SHen 3.14 Emergency Siren 101 2}363 OfFICE MAX off ice supplies 93.78 Salaries & Adminstrative 101 ::3364 PERA Ii f e i nsur ance 9.00 Street Maintanence 101 23364 PERA life insurance 12.00 Crime Control & Investigation 101 23364 PERA life insurance 9.00 Sewage Treatment Plant 602 :' 3365 :'EH engineering, well ~ 5 1,243.53 Power and Pumping 414 ?33&& SI. CLOUD FIRE EQUIPMENT repo1r air tank 11.29 Fire Fighting 105 ~3367 51. JOE GAS & BAIT gas 810.46 Autoffiotive Services 101 23367 ST. JOE GAS & BAIT gas 117.02 Fire Fighting 105 333&7 ST. JOE GAS & BAIT gas 111.30 Street Maintanence 101 23367 ST. JOE GAS & BAIT gas 111.30 Ice & Snow Removal 101 23367 ST. JOE GAS & BAIT gas 111.30 Administration and General 601 23367 S1. JOE GAS & SAlT gas 111.29 Sanitary Sewer Maintenance 602 :336$ STEARNS COOPERATIVE ELEC. ASSN street lighting 229.24 Street lighting 101 13368 STEARNS COOPERATIVE ELEC. ASSN street lighting 33.26 Street lighting 101 23369 STUEVE'S GARAGE INC lOF, police car repairs 201.37 Automotive Services 101 23370 TENVOORDE MOTOR COMPKANY repairs to 94 Ford 424.49 Auto~otive Services 101 23371 TIREMAXX SERVICE CENTERS tire repair 53.20 Park Areas 101 23372 TRAUT WELLS water test, well 5 12,50 Power and Pumping 414 33373 UNUM lIFE INSURANCE disability insurance 117.61 Crime Control & Investigation 101 . -?~ï3 UNUK LIfE INSURANCE disability insurance 20.62 Street Haintanence 101 ~3373 UNUM LIfE INSURANCE disability insurance 15.66 Park Areas 101 '~373 UNUM lIFE INSURANCE disability insurance 21.18 Accounting 101 ~3373 UNUM LIFE INSURANCE disability insurance 40.82 Salaries & Adminstrative 101 23373 UHUH LIfE INSURANCE disability insurance 26.38 Administration and General 601 ;;173 UNUH lIFE INSURANCE disability insurance 21.36 Sewage Treatment Plant 602 ~ 3374 V!Kl~G SAFETY PRODUCTS í~pìace 02 SBDsor 221.51 SBwage Treatment Plant &02 23375 EP MAHUFACTORING GB-l Bi 28&.13 Ice & Snow Re~oval 101 ~dm6 ~EGLER INC yep.; r parts 42.94 Ice & Snow Removal 101 ,·.33ì7 IP SORT INC mail ng, joint meetings 235.30 Planning and lonning 101 -:- . ,#¥ Over Time & Callouts November 14 through November 28, 1996 . 411Þ~RaY Bechtold Jim Marthaler 1î - 16-96 8.00 hrs Snow Ra-floval 11-15-96 1.00 hrs snow removal 11-17-96 3.00 hrs snow rffOOval 11-21-96 2.00 hrs Counci 1 meeting 11-21-96 6.00 hrs snow raooval 11-25-96 3.50 hrs Snow removal 11-25-96 2.50 hrs snow re-roval 11-26-96 1.00 hrs equipment repair 11-28-96 2.00 hrs holiday pay Comp Balance 00.00 hrs Vacation Balance 52.00 hrs Camp Balance 37.00 hrs Vacation Balance 40.00 hrs Dean Cichy R...achel Stapleton 11-18-96 4.00 hrs Training 11-19-96 2.00 hrs Core Vacation Balance 40.00 hrs 11-21-96 2.00 hrs Council Comp Balance 36.00 hrs 11-26-96 2.00 hrs GSJAC Mtg Holiday Balance 10.00 hrs Camp Balance 53.75 hrs Steven Fischer Vacation Balance 80.00 hrs 11-18-96 4.00 hrs Training Mike Sworski 11-22-96 2.00 hrs finish paper wk 11-21-96 6.00 hrs snow removal Comp Balance 30.00 hrs 11-23-96 2.00 hrs weekend work Vacation Balance 0.00 hrs 11- 24-96 2.00 hrs weekend work 4IÞHoliday Balance 30.00 hrs 11-25-96 3.50 hrs snow ranoval Camp Balance 19.00 hrs Mary Generous Vacation Balance 8.00 hrs Cornp Balance 46.00 hrs Vacation Balance 90.25 hrs Dick Taufen Jean Gustin 11-16-96 5.00 hrs snow rEmOval 11-18-96 1.00hrs water callout 11-18-96 4.00 hrs Training 11-20-96 1 . 00 hr s filtration 11-19-96 2.00 hrs Court 11-21-96 6.00 hrs snow ranoval 11-20-96 2.00 hrs Court 11-25-96 3.00 hrs snow removal Cçmp Balance 49.50 hrs Camp Balance 95.00 brs Vacation Balance 30.00 hrs Vacation Balance 152.00 hrs HoLiday Balance 19.00 hrs Judy Weyrens Brad Lindgren Cornp Balance 81.50 hrs 11-18-96 4.00 hrs Training Vacation Balance 99.00 hrs 11-19-96 2.00 hrs Core 11-28-96 5.00 brs Thanksgiving Jeff Young Ccrop Balance 43.50 hrs 11-18-96 8.00 hrs Training Vacation Balance 30.00 hrs 11-28-96 5.00 hrs Thanksgiving - Holiday Balance 00.00 hrs Cc-mp Balance 64.00 hrs - Brad Meyer Vacation Balance 00.00 hrs 11-28-96 5.00 hrs Thanksgiving Holiday Balanc.e 20.00 hrs Comp Balance 31.75hrs V:.1cation Balance 80.00 hrs Holiday Balance 10.00 hrs . ., Willard and Rose Gohman 201 East Minnesota Street St.Joseph,~ 56374 November 20, 1996 , , Mayor Reber and members of the St. Joseph City Council 21 NW 1st Ave. St. Joseph, MN 56374 Dear Mayor and Council members: As the construction crews were finally fmishing the concrete work on Minnesota street, my husband Willard went out to look for the engineering firm's on site inspector. He wanted to discuss with him the unacceptable 4 inch step connecting our existing front sidewalk to the new lower sidewalk running parallel to Minnesota street. When he was unable to find him on the project, he then spoke to the city clerk Rachel Stapelton and asked her to have the engineering firm's inspector come to the house to be able to look at the condition and discuss the solution. To this date we are still waiting for the meeting. . When that brought no results we sent a handwritten note to city hall, also with no response and no results. On November 15, we received a letter stating that a payment of $4050.00 must be paid by December 1, 1996. It seems to us that we should not pay for this improvement until it is actually improved. We would like to get this hazardous problem resolved as soon as possible. When our sidewalk is repaired to our satisfaction we will be happy to pay the entire amount. Also, for your information we are not pleased by the way our lawn was tom up, and then dried up sod was thrown onto it, leaving it with holes and rough workmanship. Seems like a very poor job. In closing we hope we can get this problem resolved soon. Yours truly, ~~¥-1:Vf1/ Rose Gohman - ., "'SEH 113S. FIFTH AVENUE, po. BOX 1717. ST. CLOUD, MN56302-1717 320252-4740 800572-0617 320 251-8760 FAX ARCHITECTURE . ENGINEERING . ENVIRONMENTAL . TRANSPORT A nON December 3, 1996 RE: St. Joseph, Minnesota 1996 East Minnesota Street / Roske Site Improvement , SEH No. A-STJOE 9604.00 & 9604.01 Honorable Mayor and City Council c/o Mrs. Rachel Stapleton City Clerk! Administrator City of St. Joseph 21 First Avenue NW P.O. Box 668 S1. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: . Enclosed find Application for Payment No.6 and a Cost Split for this project. All quantities are final except for sodding, seeding, and a small amount of additional sidewalk. Item Nos. 92, 93, and 95 refer to seeding which must be completed next spring. Item No. 95, sodding, is being paid for at 80% of the total measured quantity of 14,180 square yards in accordance with the specifications, less an additional 10% because we were unable to inspect and accept the sodding due to the late installation. The remaining 30% will be recommended for payment after the installation of the sod has been inspected and accepted, and after a satisfactory number of growing days have elapsed next spring. I have informed the Contractor that payment in the amount of 70% of the sodding does not imply acceptance of any of the sodding at this time. Additional sodding will be required next spring on the Third A venue portion of the project, and some additional sidewalk will be needed at the Willard Gohman Residence. A deduct in the amount of $525 is included to cover costs incurred when Prairie Restorations had to come back to rake and reseed areas in the Minnesota Street holding pond were disturbed when the chain link fence was installed. The retainage for the project has been reduced to 1 % of the Gross Amount Due for winter carryover. Separate copies of the application for payment have been sent to the Contractor for signature. As soon as these are returned, I will forward them to Rachel for signature and payment by the City. SHORT ELLIOTT HENDRICKSON INC. ST. PAUL, MN MINNEAPOLIS, MN CHIPPEWA FALLS. WI MADISON. WI LAKE COUNTY. IN EQUAL OPPORTUNITY EMPLOYER Honorable Mayor and City Council Page 2 December 3, 1996 ,. If you have any questions, please feel free to call us. Sincerely, Short Elliott Hendrickson Inc. ð~tte~~ City Engineer djg Enclosures c: Mitch Anderson, Steams County (w/enclosures) ¡ :15 T ¡O£l96Q.115PEC 51.\PL. 0 . ... ~ s RECEJVED c '" i- e. I NOV 2 5 1996 0 N U 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER. ST PAUL, MN 551 fTJ ~1!-H~ ~05.9 ARCHITECTURE . ENGINEERING . ENVIRONMENTAL . TRANSPORT A TlON , November 21, 1996 Re: St. Joseph, Minnesota Water Treatment Plant Rehabilitation SEH No. A-STJOE9502.02 Honorable Mayor and Council c/o Mr. Joe Bettendorf, P. E. City of St. Joseph P. O. Box 668 St. Joseph, Minnesota 56374-0668 Dear Joe: . On September 13, 1996, I talked to you about my concern of an engineering cost overrun on the construction inspection phase of the water treatment plant rehabilitation project. At that time, we discussed the reasons for the cost overrun, the amount of the overrun, and preparing a financial summary of the project to date. Since that time, the construction work has still not been completed and our inspection costs have continued to accumulate. Background By way of review, this job was awarded to M. C. Magney Construction Co. at the special Council meeting on January 22, 1996 in the amount of $532,700.00. In my January 18, 1996 letter to the City I had identified all of the work we had designed for the City. It was listed as follows: Item Amount WTP Lump Sum ..................................... $532,700 SCADA System . . . . . . . . . . . . . . . . . . . . .. 23,872 (Bentec Quotation #115233 - JAB) Computer and Software. . . . . . . . . . . . . . .. 19.233 (Bentec Quotation #125266 - JAB) . . ., 43,105 ........... 43,105 Portable Water Analysis Laboratory ......................... 2,200 (Hach DREL/2000 Model #45250-10) Total Construction Cost. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $578,005 - SHORT ELLIOTT HENDRICKSON INC, MINNEAPOLIS, MN ST. CLOUD. MN CHIPPEWA FALLS. WI MADISON, WI LAKE COUNTY, IN EQUAL OPPORTUNITY EMPLOYER ~ Honorable Mayor and Council .. November 21, 1996 Page 2 During the construction phase, there have been additional items added to th~ project. They will be handled as a future Change Order and are identified as follows: Date Item Status Amount 4/5/96 Install knockout panel and lintel in south wall Complete $1,919.00 5/20/96 Remove concrete foundation for water tower Complete 369.00 6111/96 Repair filter base slab Complete 847.00 6/24/96 Install glass block in lieu of windows Complete 145.00 6/25/96 Remove existing and install new pavement Complete 2,258.00 7/24/96 Rewire range to comply with code Complete 232.00 7/24/96 Update deicing on roof to comply with code Complete 142.00 8/6/96 Relocate electric unit heater in chlorine room Complete 149.00 8/6/96 Replace 8-inch gate valve at filter influent Complete 874.00 9/9/96 Install H.O.A. switches at Wells #3, #4, and #5 Complete 709.00 9/9/96 Change conduit in filter room to EMT Complete ( 950.00) Total $6,694.00 . With the addition of these items, the total construction cost to date is $584,699.00. There may be some additional items to be added if some of the current items being priced out (meter readings) are approved by the Council. As part of the contract award to M. C. Magney Construction Co., a critical window of time was identified to meet the substantial completion date. This was due to the fact the City would be receiving its water from the College of St. Benedict and had to be back on City water by August 15, 1996. The contractor was not ready by August 15, 1996 and talked to the City and St. Benedict about getting back on line the following week. Start-up of the new filter and other equipment occurred August 20, 1996. The very next day St. Benedict took their system down for inspection and the City was supplying water to the College. There was no time for start-up adjustments or fine tuning of the system before having to supply water to both the City and the College. ~- - .. .t Honorable Mayor and Council November 22, 1996 Page 3 In anticipation of this, the construction meetings went from twice a month to weekly meetings. Weekly meetings started the last week in July at the request of the City and continued through the last week in October. Following is a comparison list of the meetings identified at the preconstruction meeting and the meetings that were actually held. Preconstruction Proposed Meetings Actual Meetings Held 1. Thursday, April 11 1. Thursday, April 11 2. Thursday, April 25 2. Thursday, April 25 3. Thursday, May 9 3. Thursday, May 9 4. Thursday, May 23 4. Thursday, May 23 5. Thursday, June 6 5. Thursday, June 6 6. Thursday, June 20 6. Thursday, June 20 7. Tuesday, July 2 7. Tuesday, July 2 8. Thursday, July 18 8. Thursday, July 18 . 9. Thursday, August 1 9. Thursday, August 1 10. Thursday, August 15 10. Thursday, August 8 11. Thursday, August 29 11. Tuesday, August 13 12. Wednesday, August 21 13. Thursday, August 29 14. Thursday, September 12 15. Thursday, September 26 16. Wednesday, October 9 17. Tuesday, October 15 18. Tuesday, October 22 19. Tuesday, October 29 20. Wednesday, November 20 As can be seen, there were nearly twice as many meetings as anticipated and there may be one or two more. Our original budgeted amount for the construction administration and inspection phase was $25,928.04. The cost for construction administration and inspection services through the end of October is $40,466.33 and the job isn't finished yet. As mentioned previously, a Change Order estimate for the addition of flow monitoring and reporting for three additional meters has been requested. Attached is a copy of the letter from M. C. Magney Construction, Inc. for their portion of the work. In addition, there is a cost of $6,000.00 from Bentec, Inc., which is under a separate contract with the City. - Honorable Mayor and Council .. November 22, 1996 Page 4 We have been working with the contractor and his suppliers and other disciplines, and Bentec to coordinate this work. I understand it will be considered at the Council Meeting tonight. If this Change Order is approved, it will bring the total construction cost to $594,430.00. The normal cost for engineering design and inspection for a project of this size is 15% to 20%, depending on the complexity. Also, it is understood a rehabilitation project takes more effort than a new project does. From the previous information, the normal cost for engineering design is 8% to 10%. The original design cost for this project was $48,879.20, which is 8.24% of the construction cost (It should be noted the redesign cost was an additional $23,192.76.). This was for the office addition after the original plans and specifications were finished. Following the same approach, the cost for construction administration and inspection should be 7% to 10%, understanding rehabilitation projects normally require more effort. At $40,466.33, the current percent of construction is 6.81 %. Some construction administration and inspection is still required to complete this project. . It is apparent the original construction administration and inspection budget was too low. At $25,928.04 this represented only 4.36% of construction costs. I hope this explanation provides the information needed to ask the City for a contract amendment, the exact amount of which is not known as yet but is well within the industry standards. Sincerely, Short Elliott Hendrickson Inc. ç}- -P. 1~ James P. Norton, P. E. Manager, Water Department nn F:\PROJECTSlSTJ0E\9502.02\LETIERS\11 ~IA YOR2.JPN - ~ ~ ., ... -: ---EM FAX_ TRANSMITTAL "'" _. . 3S35 VADNAIS CENTER DRf1Æ 2f)() SEH CENTER ST. PAUl., MN 55110 SEH FILE NO: As. J 0 E ~Sb~.o. 612490-2000 o FIELD OFFICE: 800 325-2055 612490-2150 FAX DATE: " /¡). /9" , . . 05909 BAKER ROAD FROM: JiM NørteN SUfTE 590 MINNETONKA, MN S5345 ~ 612931-9501 TOTAL PAGES: 800 734-6757 (ttICIùding øwr shHlJ 612931-1188 FAX ø1íRGENT o 113 S. FIFTH AVENUE ßt.s. A.4cltøl Sfc.p Ie. tON P.O. BOX 1717 . ATTENTION: ST. CLOUD. MN563G2-1717 . 320252-4740 C.'''ã of ~t . . Joseph) mH. 800 572.()617 CO/ORGANIZA TION' 320251-8760 FAX FAX NO: 1- .3 do - .3 ~.3 - 0.3 ~~ TELEPHONE: 1-,3;;0" 3"3 - 7J-oI 0421 FRENETTE DRIVE SUBJECT: WTP R.e. ~Q.": ~ ~ 'l)fÿ Cht1."'~ {Jt"~ CHIPPEWA FAlLS, W7 54729 715720·6200 800472-5881 REMARKS~fo-t Flo-vJ mON:-hYt~J Addti,ÔN ~ 715 720-6300 FAX .6418 NORMANDY LANE -3 add,t-,ÌJ'''U21 IN.. fflA.l:Þ : SUfTE 100 MADISON. W153719 ~f.r..JG.sh rLcw Me.~ 608274-2020 800 732-4362 ~ (M. k.w- a..s k ~ o..Î\'\-1 me~ 608274·2026 FAX 02001 CUNE A VENUE N E -f-f l V eM-t. Flow ~"^ SUfTE 206 -- GRIFFITH, IN 4S319 a,st F~ ft).(. mQJN~ :: ~,"31.trO 219 838-7097 219838-7089 FAX . Cost F~ hëN+ec.. - (p I C1ft) . ð"O - Tó-hL l C.o, A r'Ylo \I ..4'1; - 1 <1) 7.3' . en) - If nnsm/ssion was not received properly, please contact the sender.r the phone number above. We are o Sending original by mail ~nding by FAX only o Sending as requested For your o Informaâon/Records o Review and comment o Approval o Acâon o Distribution o Revision and resubmitTal WE REQUEST A RESPONSE FROM YOU BY: "" IIffimutl"X: IIcI IOn. Úwd Oppcrtu"ily Emplayt;r Oi/9ó 03:58 M.C.MAGNEY CONSTRUCTION,INC T:612474167:3 P:01 - M.C. MAGNEY CONSTRUCTION, INC. .. 18889 Eastwood Drive - Excelsior, MN 55331 (612)474-1674 Post-It- Fax Note 7671 Oate II ../ To JIM tJo~ïD,..J From M.þ.~K. f.itA Co1DePI. Co. November 21, 1996 PhOM ~ Phone . Mr. James Norton Fax Fax Ii Short, Elliott, Hendrickson, Inc 200 SEH Center 3535 Vadnais Center Drive St. Paul.. M:N 55110 Re: St. Joseph Water Treatment Plant SEH File No. A-STJOE9502.02 Dear Jim, We are pleased to offer the f()lIowing price quotation. to modify the ex.isting control sy~tem such that tlO\V mcter readings from tiller dlluenl, the baç1..:wash . influent and backwash reclaim will be displayed on the Allen-Bradley 550 :-':- Panel View operator interface. Subcontractor: Tonka Equipment $ 2,613.00 Cold Spring ~:Iectric 6c)(),O() Vessco - meter changes 2.5Q,.ºº Subtotal 3,553.00 General Contractor Markup --1.7 ~_~QO Total $ 3,731.00 Enclosed are copies of the price quotes frorn Tonka and Cold Spring. We win hold further action on this change until we receive your approval. Tfyou have any questions, please contact me. Sincerely, ~gn~-~ President I' Rachel Stapleton - Cit)' of SL J~þ ~ ... ./ - Fax Cover Sheet - Date: 11/21/96 Pages: 1 . To: Jim Norton Fax Phone: 612-490-2150 From: John Benedict Subject: St. Joseph Filter addition to computer. The budgetary price on the subject addition is $6000. It includes the following: 1 . A-B driver. .' 2. Comm card in the PC. 3. Data base addition-30 status & 6 analog. 4. Comm cable. 5. Development of 2 listed screens. 6. Drawing & Submittal information. 7. Installation at the job site. 8. Testing at the job site. 9. Final Documentation. 10. Sales Tax. We will need information on the register locations in the existing SLC 503. . Will provide a more detailed proposal tomorrow. - John. 944-7000 0Y pi: '?if¡rJckrv:; , , J31-2/7j VT"d ~NIH33NI~N3 :)31N38 WdTE:Þ0 96, 12 ^ON .. .>; ~SeH 113S. FIFTHAVENUE, P. 0. BOX 1717, ST. CLOUD, MN56302-1717 320252-4740 800572-0617 320 251-8760 FAX - ARCHITECTURE . ENGINEERING . ENVIRONMENTAL . TRANSPORT A TlON December 3, 1996 RE: St. Joseph, Minnesota 1996 Well No.5 SEH No. A-STJOE 9606.00 , Honorable Mayor and City Council c/o Mrs. Rachel Stapleton City Clerk! Administrator City of St. Joseph 21 First Avenue NW P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed find Change Order No.1 for this project. . This change order is for furnishing a 20 horsepower pump and extends the completion date to November 27, 1996. Separate copies ofthe change order have been sent to the Contractor for signature. As soon as these are returned, I will forward them to Rachel for signature by the City. If you have any questions, please feel free to call us. Sincerely, djg Enclosures J :IST JOE\9606\SPECS\CO, 0 SHORT ELLIOTT HENDRICKSON WC ST. PAUL. MN MINNEAPOLIS. MN CHIPPEWA FALLS, WI MADISON. WI LAKE COUNTY. IN EQUAL OPPORTUNITY EMPLOYER CHANGE ORDER NO. 1 OWNER: City of St. Joseph PROJECT NO. A-STJOE 9606.00 ... CONTRACTOR: Mark J. Traut Wells PROJECT LOCATION: St. Joseph, MN DATE: December 3, 1996 PROJECT DESCRIPTION: 1996 Well No. 5 IN ACCORDANCE WITH THE TERMS OF THE CONTRACT DOCUMENTS FOR THE ABOVE REFERENCED PROJECT, THE WORK IS HEREBY MODIFIED AS FOLLOWS: I. 'Description of Chanqes: Extend the completion date from October 25, 1996 to November 27, 1996 in order to furnish 30 Horse Power Pump. ITEM NO. DESCRIPTION AMOUNT -------- - - - - - -... - - - -- -...... - -.... - -.. -.. -.. -.... - -.. -.. - -.... - -...... - - --.. - -.... - - -.. - - - - - - -.. -.. -.. - - -...... - -.... -.. - -.... -- ----------- 14 Furnish 30 HP Pump $8,490.00 II. Chanqes in Contract Amount: 1 . Original Contract Amount . . $35,075.00 2. Net increase/decrease due to all previous change orders $ 0.00 3. Revised Contract Amount not including this Change Order $35,075.00 4. Increase due to this Change Order $ 8.490.00 5. Revised Contract Amount including this Change Order $43,565.00 I I I. Chanqe Order Provisions: 1 . The Contract completion date established in the Original Contract or as modified by previous Change Orders is herebY4IIÞ extended, making the final completion date November 27. 1996. 2. Any additional work to be performed under this Change Order shall be carried out in compliance with the Specifications included in the preceding Description of Changes, with the supplemental contract drawings designated as~ and under the provisions of the original Contract Documents. 3. This Change Order, unless otherwise provided herein, does not relieve the Contractor from strict compliance with the guarantee provisions of the Original Contract, particularly those pertaining to performance and operation of equipment. 4. The Contractor expressly agrees that he will place under coverage of his Performance and Payment Bonds and Contractor's Insurance all work covered by this Change Order. The Contractor will furnish to the Owner evidence of increased coverage of his Performance and Payment Bonds for the accrued value of all Changes Orders which exceed the Original Contract Amount by twenty percent (20%). RECOMMENDED FOR ACCEPTANCE: / :d~/?t a Short Elliott Hendrickson Date Title ACCEPTED BY CONTRACTOR: Mark J. Traut Wells BY Signature Date Title ACCEPTED BY OWNER: City of St. Joseph, MN BY Signature Date Title ¡:Cf_~::ll-} '" ~- -.; ,. .. .~.. ~SaJ 113S. FIFTH A VENUE. po. BOX 1717. ST. CLOUD, MN56302-1717 320252-4740 800572-0617 320 251-8760 FAX ARCHITECTURE . ENGINEERING . ENVIRONMENTAL . TRANSPORT A nON December 3, 1996 RE: St. Joseph, Minnesota 1996 Well No.5 SEH No. A-STJOE 9606.00 , Honorable Mayor and City Council c/o Mrs. Rachel Stapleton City Clerk! Administrator City of St. Joseph 21 First Avenue NW P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please Application for Payment No.2 for this project. . We have reviewed this application and it appears to be in order. Separate copies ofthe application for payment have been sent to the Contractor for signature. As soon as these are returned, I wilI forward them to Rachel for signature and payment by the City. If you have any questions, please feel free to call us. Sincerely, djg Enclosures J :IST JOEI96061SPECSlAPLO Sl-'ORT ELLIOTT HBVORICKSON INC, ST. PAUL. MN MINNEAPOLIS, MN CHIPPEWA FALLS, WI MADISON, WI LAI<E COUNTY, IN EQUAL OPPORTUNITY EMPLOYER ~ ArSeJ 113 S, FIFTH AVENUE, P. O. BOX 1717, SI CLOUD, MN56302-1717 320252-4740 800572-0617 320 251·8760FAX <.~. ARCHITECTURE . ENGINEERING . ENVIRONMENTAL TRANSPORTATION APPLICATION FOR PAYMENT NO.2 CONTRACT FOR: 1996 Well NO.5 PROJECT NO. A-ST JOE 9606.00 OWNER: City of St. Joseph, MN AGREEMENT DATE: 09f19f96 CONTRACTOR: Mark J. Traut Wells FOR WORK ACCOMPLISHED THROUGH: 11f20f96 , CONTRACT THIS STATEMENT ITEM DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT 1 MOBILlZA TlONfDEMOBILlZA TION LS $2,800.00 1.00 $2,800.00 1.00 $2,800.00 2 DRIVE 16" CASING LF $135.00 47.00 $6,345.00 48.00 $6,480.00 3 INSTALL 16" SCREEN LF $140.00 25.00 $3,500.00 25.00 $3,500.00 4 JETTING HR $55.00 20.00 $1,100.00 10,00 $550.00 5 SURGING HR $75.00 20.00 $1,500.00 30.00 $2,250.00 6 PUMPING EQUIPMENT EA $250.00 2.00 $500.00 1.00 $250.00 7 CAPACITY TEST HR $65.00 20.00 $1,300.00 13.00 $845.00 8 TESTING AND LOGGING LS $1,355.00 1.00 $1,355.00 1.00 $1,355.00 9 PITLESS UNIT LS $11,000.00 1.00 $11,000.00 1.00 $11,000.00 10 PUMP INSTALLATION LS $900.00 1.00 $900.00 1.00 $900.00 11 FEEDEDRMAIN LS $3,325.00 1.00 $3,325.00 1.00 $3,325.00 12 ELECTRIC SERVICE LS $950.00 1.00 $950.00 1.00 $950.00 13 SODDING LS $500.00 1.00 $500.00 0,00 $0.00 TOTAL ITEMS BID $35,075.00 $34,205.00 CHANGE ORDER NO.1 $8.490' 14 FURNISH 20 HP PUMP LS $8,490.00 1.00 58,490.00 1.00 Total Contract Amount $35,075.00 Change Order No.1 58,490.00 Revised Contract Amount 543,565.00 The undersigned Contractor certifies that all Gross Amount Due $42,695.00 previous payments received from the Owner for Less Retainage (5%) 52,134.75 work done under this contract have been applied to discharge in full all obligations of the Amount Due to Date $40,560.25 Contractor incurred in connection with the work Less Previous Payments $ 15, 798.50 covered by said progress payments. Amount Due 524,761.75 SUBMITTED: MARK J. TRAUT WELLS By: Date: RECOMMENDED: SHORT ELLIOTT HENDRICKSON INC. ~~ Date: / 2/ ~/7¿' APPROVED: CITY OF ST. JOSEPH, MN Date: SHORT ELLIOTT HENDRICKSON INC, ST. PAUL MN MINNEAPOLIS. MN CHIPPEWA FALLS. \VI ' MADISON. Vvl LAKE COUNTY. IN 1 EOUAL OPPORTUNITY EMPLOYER . St. Joseph Volunteer Fire Department ST. JOSEPH. MINNESOTA 56974 Office of the Chief " EMERGENCY CALLS FROM 6-1-96 TO 11 ~30-96 EMERGENCY CALLS $ 7.920.00 DRILL HOURS 946 @ $5.00 4,730.00 CHIEF'S SALARY 550.00 ASSISTANT CHIEF'S SALARY 260.00 SECRETARY'S SALARY 150.00 TREASURER'S SALARY 290.00 GRAND TOTAL $13,900.00 . \. 52 CITY CALLS 44 ST. JOSEPH TOWNSHIP CALLS 9 ST. WENDEL TOWNSHIP CALLS o MUTUAL AID CALLS 105 TOTAL CALLS FROM 6-1-96 TO 11-30-96 74 MEDICAL CALL 31 FIRE CALLS 218 TOTAL CALLS FROM 12-1-95 TO 11-30-96 Submitted By : r:;;;::;. 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