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Home My WebLink About1996 [09] Sep 18 {Book 10} / PIe- :;, ~~ \;~ CITY OF ST. JOSEPH · ~1 First Avenue NW '.0. Box 668, it Joseph, MN 56374 612) 363-7201 ,'ax: 363-0342 IAYOR Jonald "Bud" Reber JLERKI lDMINISTRATOR NOTICE lachel Stapleton A SPECIAL COMMITTEE MEETING WITH THE CITY COUNCIL CITY OF ST JOSEPH ~OUNCILORS will be held on :oss Rieke ~ob Loso September 18, 1996 - 7:00 P.M. ~en Hiemenz in the City Hall ~ory Ehlert The Committee will discuss residential problems relating to rental housing. -. ~ · The Committee consists of representatives of students, landlords, residents, colleges, and the City Council. AGENDA 1. Call to Order - Moderator Bob Heim 2. Discussion (Problems, Solutions, Implementation) 3. Adjourn. · , ~ \;~ . CITY OF ST. JOSEPH ~1 First Avenue NW '.0. Box 668, 3t Joseph, MN 56374 612) 363-7201 ~ax: 363-0342 CITY COUNCIL MEETING r'lAYOR September 19, 1996 - 7:00 P.M. )onald "Bud" Reber AGENDA jLERKI WMINISTRATOR 1. Call to Order {achel Stapleton 2. Approve Agenda ~OUNCILORS 3. CONSENT AGENDA ioss Rieke a) Minutes August 29 & September 5 ~ob Loso b) {en Hiemenz 4. Bills Payable & Overtime and Callouts ::ory Ehlert 5. 7:15 P.M. Housing Violation - Kiernan . 6. 7:45 P.M. Housing Violation - Schneider 7 . Mayor Reports 8. Council Reports 9 . 8:15 P.M. PUBLIC COMMENTS 10. RECESS 11. Ballot Question for Fire Hall - Levy increase and amount. 12. Clerk/Administrator Reports a) League of Minn. Cities Regional Meetings b) Weed Mowing Request c) Other Matters of Concern 13. Adjourn . . · \;~ CITY OF ST. JOSEPH ~ 1 First Avenue NW MEMO .0. Box 668, t Joseph, MN 56374 TO: Honorable Mayor and Members of the Council )12) 363-7201 'ax: 363-0342 FROM: Rachel Stapleton DATE: September 16,"1996 fAYOR 'onald "Bud" Reber RE: Agenda September 19, 1996 meeting. --------------------------------------------------------- ~LERKI lDMINISTRATOR This agenda looks lighter than we have seen for some time .achel Stapleton other than the two housing violation hearings. 3 a. I finally got the minutes of both meetings out last OUNCILORS Friday. With the election and preparation for all the oss Rieke meetings, the days have been full. ob Loso :en Hiemenz 5. You received the information on these hearings ,ory Ehlert shortly after the violations. We have not heard from Kiernan yet, although he only picked up the certified · letter on September 12. 6. Schneiders are requesting an evidentiary hearing. 11. The following information will follow the ballot question on the ballot. The maximum amount of levy as a percentage of market value is .084% The amount that will be raised by the new referendum tax rate in the first year it is to be levied is $52,358. Also the amount of bonds to be sold is increased to $1,235,000 due to the capitalized interest. 12. There is a letter to you from Mark Mimbach in your packet requesting relief from a bill for mowing, along with a copy of the weed notice. Mimbach signed for the letter the same day as the property was mowed. He called me concerning it, but my recollection of the call is somewhat different from his. · "'A : .. . 1& Sep 1996 Bills Payable Page 1 .Mon 4:30 PM City of St. Joseph . septeæber 19, 1996 Transaction Depart Check NUl!lber Hale COllment.s Amount. Descript.ion· fund 22973 POSTMASTER postage 40.48 Administration and General &01 22973 POSTMASTER post.age 40.48 Administrat.ion and general 602 22973 POSTMASTER postage 40.48 Waste Collection 603 22974 AT & T long distance 5.30 tlaint Shop 101 ?2974 AT & T long dist.ance 5.49 Salaries & Adminstrative 101 22974 AT & T long distance 7.19 Communication Service 101 22975 BILL WASHER'S SALES & SERVICE trailer rent 50.00 Power and Pumping 414 22976 CENTRAL MCGOWAN lI}edical oxygen 21.80 Medical Services 105 22977 CITY Of ST. CLOUD sewer rental charges 6,170.41 Sewage Treatment Plant 602 22978 COLD SPRING CO-OP CREAMRY par k supplies 109.03 Park Areas 101 22979 ERKENS ALL SEASONS SERVICE cleaning services 69.23 City Hall 101 22979 ERKENS ALL SEASONS SERVICE cleaning services 69.22 City Hall Annex 101 22980 fEED-RITE CONTROLS water tests 12.00 Administration and General 601 22980 fEED-RITE CONTROLS water tests 80.00 Sewage Treatment plant 602 22981 fIRST STATE BANK collection fee 1.80 Administration and General 601 22981 fIRST STATE BANK collection fee 1.80 Administration and general 602 22981 fIRST STATE BANK collection fee 1.80 Waste Collection 603 22982 GOPHER STATE ONE-CALL notification fee 45.50 Administration and General 601 22982 GOPHER STATE ONE-CALL notification fee 45.50 Administration and general 602 22983 GRANITE WATER WORKS water repair parts 52.47 Distribution 601 22984 HARDRIVES street mix, repair 197.66 Street Maintanence 101, . 22985 HElM, ROBERT services, joint meeting 267.75 planning and Zonning 101-> 22986 HONER RENTAL SUPPLY jack hammer rental 102.24 Street Maintanence 101 22986 HONER RENTAL SUPPLY water leak repair 87.34 Distribution 601 22987 KINKO'S copy bylaws 117.63 Fire Administration 105 22988 LEAGUE OF tiN CITIES INS TRUST liabilit.y insurance 50.00 Fire Fighting 105 22989 LEE'S ACE HARDWARE repair supplies 54.10 Administration and General 601 22989 LEE'S ACE HARDWARE repai r supplies 50.93 Administration and general 602 22989 LEE'S ACE HARDWARE keys 15.85 Cri~e Control & Investigation 101 22989 LEE'S ACE HARDWARE r epai r supp li es 1.52 fire fighting 105 22969 LEE'S ACE HARDWARE repair supplies 64.07 Park Areas 101 22989 LEE'S ACE HARDWARE repair supplies 25.43 Street Maintanence 101 22990 LEEF BROS floor runners 9.96 City Hall Annex 101 22990 LEEF BROS floor runners 4.96 City Hall 101 22990 LEEF BROS clothing allowance 39.22 Street Maintanence 101 22990 LEEF BROS clothing allowance 13.07 Administration and General 601 22990 LEEF BROS clothing allowance 13.07 Administration and general 602 22991 LlfESiYLE LUMBER welcome signs 570.22 Lions Club Improvements 101 22992 NORTHERN STATES POWER Street lighting 1,160.30 Street lighting 101 22993 PATRICIA OVERMAN/RECORDER copies of legal 37.50 Legislative Comœitties 101 22994 RASSIER, AL rental inspections 171.50 Building Inspec. Admistration 101 22995 SEH 1996 overlay improv 1,379.65 Street Maintanence 106 22995 SEH 1996 seal coating 212.25 Street Haintanence 106 22995 SEH general engineering 57.95 Engineering fee 101 22995 SEH engineering, Roske utilit 1,102.60 facilites and Planning 41& 22996 5T. CLOUD TIMES bid pub, BKH Park, Trail 77.00 Park Areas 101 . 22996 ST. CLOUD TIMES election publications 43.89 Elections 101 22996 5T. CLOUD TIMES bids, well ~5 50.82 Power and Pumping 414 22997 ST. JOSEPH MILLING boots 23.20 Sanitary Sewer Maintenance 602 22998 ST. JOSEPH HEWSLEADER school ad 28.50 Crime Control & Investigation 101 ..., ~ .:0 .. . 16 Sep 1996 Bilrs Payable Page 2 Mon 4:30 PM city 0 St. Joseph september 19, 1996 · Check Transaction Depart HUlber Haae Comments Amount Description fund 22998 ST. JOSEPH NEWSLEADER adver, EDA members 28.50 Legislative Committies 101 22999 ST. JOSEPH VOLUNTEER fIRE DEPT team building, picnic 350.00 fire Administration 105 22999 ST. JOSEPH VOLUNTEER FIRE DEPT fire training 395.25 Fire Training 105 23000 THEISEN, DAVE repair bunker pants 8.00 fire fighting 105 23001 TOTI BROTHERS, INC. rec assoc, curbing 1,204.00 Millstrea& Ball Park 101 23003 TRUSTEE INDUSTRIAL fUND health insurance 610.41 Salaries & Adœinstr~tive 101 23003 TRUSTEE INDUSTRIAL fUND health insurance 301.35 Accounting 101 23003 TRUSTEE INDUSTRIAL fUND health insurance 1,994.87 Crime Control & Investigation 101 23003 TRUSTEE INDUSTRIAL FUND health insurance 395.16 Street Haintanence 101 23003 TRUSTEE INDUSTRIAL FUND health insurance 127.56 Park Areas 101 23003 TRUSTEE INDUSTRIAL FUND health insurance 665.44 Administration and General 601 23003 TRUSTEE INDUSTRIAL FUND health insurance 419.63 Sewage Treatment Plant 602 23003 TRUSTEE INDUSTRIAL fUND dental insurance 52.26 Salaries & Adminstrative 101 23003 TRUSTEE INDUSTRIAL fUND dental insurance 15.49 Accounting 101 23003 TRUSTEE INDUSTRIAL FUND dental insurance 176.18 Crime Control & Investigation 101 23003 TRUSTEE INDUSTRIAL fUND dental insurance 30.39 Street Maintanence 101 23003 TRUSTEE INDUSTRIAL FUND dental insurance 15.49 Park Areas 101 23003 TRUSTEE INDUSTRIAL FUND dental insurance 65.63 Administration and General 601 23003 TRUSTEE INDUSTRIAL FUND dental insurance 43.75 Administration and general 602 23003 TRUSTEE INDUSTRIAL FUND life insurance 15.62 Salaries & Adminstrative 101 23003 TRUSTEE INDUSTRIAL fUND life insurance 3.25 Accounting 101 23003 TRUSTEE INDUSTRIAL FUND life insurance 29.25 CTÏl!le Control & InvestigalÌòn'"101 · 23003 TRUSTEE INDUSTRIAL FUND life insurance 13.00 Street Maintanence 101 23003 TRUSTEE INDUSTRIAL fUND life insurance 2.50 Park Areas 101 23003 TRUSTEE INDUSTRIAL FUND life insurance 15.63 Administration and General 601 23003 TRUSTEE INDUSTRIAL fUND life insurance 7.50 Administration and general 602 23004 US WEST COMMUNICATIONS telephone service . 17.30 Sewer Lift station 602 23004.US WEST COMMUNICATIONS telephone service 17.30 Purification 601 23004 US WEST COMMUNICATIONS telephone service 17.30 Purification 601 23004 US WEST COMMUNICATIONS telephone service 66.30 fire Communications 105 23004 US WEST COMMUNICATIONS telephone service 48.62 Administration and general 602 23004 US WEST COMMUNICATIONS telephone service 49.35 Coæmunication Service 101 23004 US WEST COMMUNICATIONS telephone service 62.55 Haint Shop 101 23004 US WEST COMMUNICATIONS telephone service 62.55 Sewage Treatment Plant 602 23004 US WEST COMMUNICATIONS telephone service 48.62 City Hall 101 23004 US WEST COMMUNICATIONS telephone service 258.61 Communication Service 101 23004 US WEST COMMUNICATIONS telephone service 214.99 Salaries & Adminstrative 101 23005 ZIP SORT INC mailing, public meetin9 177.30 Planning and Zonnin9 101 · .....":" ~ ., 0 . Over Time & Callouts . August 31 through September 12, 1996 Ray Bechtold Jim Marthaler Comp Balance 00.00 hrs 09-05-96 2.00 hrs water insp Vacation Balance 76.00 hrs 09-07-96 2.00 hrs weekend work 09-08-96 2.00 hrs weekend work Dean Cichy Comp Balance 39.00 hrs 09-10-96 5.00 hrs cover shift Vacation Balance ·81. 00 hrs Holiday Balance 8.00 hrs Comp Balance 27.00 hrs Holiday Balance 68.00 hrs Rachel Stapleton Steven Fischer 09-04-96 2.00 hrs Core Mtg 09-05-96 4.50 hrs Council Mtg 08-31-96 1. 00 hrs finish arrest 09-10-96 8.00 hrs Election 09-01-96 3.00 hrs finish arrest 09-11-96 4.00 hrs Joint Mtg 09-11-96 3.00 hrs finish arrest Comp Balance 50.75 hrs Comp Balance 14.00 hrs Vacation Balance 80.00 hrs Vacation Balance 0.00 hrs Holiday Balance 10.00 hrs Mike Sworski Mary Generous 08-31-96 2.00 hrs weekend work .9-10-96 09-01-96 2.00 hrs weekend work - , 7.00 Election 09-02-96 2.00 hrs holiday work Comp Balance 28.75 hrs Comp Balance 17 .00 hrs Vacation Balance 98.25 hrs Vacation Balance 8.00 hrs Jean Gustin Dick Taufen 08-30-96 10.50 hrs Safe & Sober 09-05-96 2.00 hrs Council Mtg Comp Balance 37.00 hrs comp Balance 102.00 hrs Vacation Balance 30.00 hrs Vacation Balance 204.00 hrs Holiday Balance 13.50 hrs Judy Weyrens Brad Lindgren 09-03-96 2.50 hrs Planning Mtg 09-04-96 3.00 hrs Core Mtg 09-10-96 8.00 hrs Election 09-09-96 1. 00 hrs mtg w/St Ben Comp Balance 83.50 hrs Comp Balance 80.75 hrs Vacation Balance 116.50 hrs Vacation Balance 40.00 hrs Holiday Balance 00.00 hrs Jeff Young Brad Meyer 09-07-96 1.50 hrs finish arrest 09-08-96 1.50 hrs finish arrest _ Comp Ba lance 11.75 hrs 09-10-96 2.00 hrs Court 'Jaca t i on Sa lance 140.00 hrs -Ho 1 iday Ba lance 0.00 hrs Comp Balance 73.00 hrs Vacation Balance 50.00 hrs Holiday Balance 20.00 hrs -. - . . '1 j; /x.. ~- o. 57¿ ..Jv-Sf2-PII- ~ C(L 3r~ ~t'2þ#-, frJ,V- !êØ-: G¡2~J ( f.,.tJ7vWb ~ *.5" C,/2./5 I ()ÆJ ¿; ~ ~ ~ --- ;1-f-9C f ~/Ý~ ~ SC-?-/JrU) /~ r1- 'Z-~.;?-/ê /..¿-7~ il/£ err( S>-qrnv6 7ff¿ ðd.%5 /I;~ ~ 0/i Cct. r: () N 7;f;z. W l-.e-(¿thvh :£ crÞ/Þ,Jrt-L> ffl Y /yz1-CL- ~ þt~»7q ~¿ ¡¿-e4/~ ~ C?--/f' ¥L-L 71t -- (~oi 12.//-cI/;f£¿ ~ ftrnJ /'h-'¡ '/1) /1(2- /&t~ ~c W &JUt..- þrr<¡ t9 r tjI-- 1-;;' , )~ð-S/fL /1/1-7 .£' t-~?-ð >?kZ 77'/;£ /f6~ ~~ ~~s. ~~ C--vC/?r?--v ~ GJ¿;£¡¿. (7/-ù Ý-/!?b; Z m/U2i) 4m~ -h ~ ~C/'T ~.b ~ . }IW-..,Þ,"n-~. !:"" *W¿NH<->Ç ~ 4ác~-1J 77ft¿ }>~<U?7 /4J 9,~ f ~t-~¡¡}); J þ-~/U~ l/f-mq L»~ Y7J i?.4-Céf4-rf¿ .4-sfC(..~'-6 WIN $tfr¿ (!¿. /ú'¿,ç 6¿;}) tf N ð-tA.--t~ ~'-6¿ø£hr/r: .5 i!¿ ..4cû4.,)Jð~J 4-Z~ c; "Z}) C'-&-(.-/2 '/ ~ !/---r? S:~bS'~ ( ~/!~ / r #þV ¿tZ~_\) ~ /2<Z ¡.(//}'J'(f-?t// .4-;v1) l-t.A1-> /U T /4/1 - VI.-- ~ ; t- b-t- /¿/¿"" 10þ£ ~tfIk!:L Cf!1'e-!? ~L A?ec~J>s >1I£~b ; ·<~-:;v f- 1--96 1"' 5/ 6øvi£b ~ Ú/Ttf!ø:!- c..f)~?Ø(/~~~Y 4;;vlJ ð-;?-vJ 7/f;E >~c /)/f7e ":/ff' 4z¿'-t.-t:'é.b IT, ~ !?ü;;c<$sr r,n[ Cc;rr/1;,,,£ ;r,fZ. /.JUcU'?7~ -/i.-).",¿; MT'<4a~ ~uß¿), - 'é~' øí~ p (I¡ é!' ~ ~-> \ ./t ¡ ,c/L--- ~ - cI-!J ~:>/77c' r: ó ~ j],<'r Sß2. 5þl-f~ 12/1---?¡/js /7JN fl"/7'?' .) /...s ? 1//1'~b f),z.uv'17n-ø6 '7/1170 --!-D /¿.;..c.ý'~¿r c, ry /!/j-c.-é. / ,~.' : ~~' .~Jl/9~\¡~4;(t CITY OF ST. JOSEPH 21 First A venue NW P.O. Box 6ô8 Sc Joseph. Minnesota 56374 . (612) 363-7201 FAX Jr 363-()34Z TO: Mark, Mimbach DATI:: R-?2-96 PO Box 532 Sauk Rapids, MN 56379 ~ P-M- rvtS f\'ì 0 U}·LeQ. c¡- (( ~c¡ 0 - SJ1 d 0(-SD¡({) De3.I' Sir: , - 1 ,...-.. SèGt:"on 12.27: ar..å. Jose?n City Or¿:"~~~c~, ~o .;::çmply 'lii-::~ \:::e )l:':mesota S "t:a:su:tes ~= I ~ 1 ~ \.0. . ........... - - o'U.:' ci...¡ or ';ose::n. nea"C ~eau~=-=-:J.~ , ~~.; .::: . . 1"0.0_ <:;:'- anc. "lie~~ c~'Ç~:.~g ar,c. :'!1 ~I"::or~ :;0 ~'-.....:-- ~... - ae:':lg cQnc~~~i~g ycu= ~roge~~y . .... I .. :lO-C:"C'= l5 se:::ï: "C;:¡ you as c.~sc~:.~e~ :>e..:..ow: 84-53444-01 Auditor's Subdivision No. 4 Lot-009 tLo"C~. s)) (E':"OCK: (Lùca;::"onì . .64A E 170' OF W186.5' OF LOT 9 N OF HWY #52 405 CSAH 75 By Ci~¡ Ord:":lanc~, ' - unlawful to pe~:' -: any 'lieeds and. grasses "'-~ exceec. 't::1e ave:--age ~ ;- -.;) '...0..1 height of te:J. (10) ::.nc.:::.es. The reaui=~~e::t . 1 . .....j....Q. gr~wt~ on aå.jace:lt f~Qntage ::':1C_Uo.es ..........." ¡J r:Jpe:--~¡ to t~e c:::.:--~ the t::,aveled. the . ~ tie s"t::-~~t anci alley as or roac.;.¡ay, or c~~-ce!."" 0:- ne(:~ssarJ .. ~.:1. 'C::.e ev·e~t you a.r~ unable to find some'JIle to eradic~t: your ·,.¡eeds, clease C'Jntact this office for help . ' . operatar; howeve:--, encourage you to locate anå. c~n- ::':1 acqu:!.::'lI1g an we t::-act t~e job on your own ter:ns. 'T'},~, :LS L'1e only notic~ you will rece::.ve. 01 ..; ~ ....... office be fore 9-1-96 __ease no~~ry ...illS ~:1. ï:.::e eve:J.t we are not notified, t.'1e e:--a¿ication work will be perfor:ned. at the ¿i=~-::t:'on of this office ~~d will .. , '"11 r1 at pr~vail~ng ra~es. ~he:1 oe o::.__e_ A2.l ~ills . ". .~. (30) d.ë..:ts of cu.t~i~g ~,.¡ill be . . .... ~ . to the ci t:] no\: pa:.-:: '/n~. lZl 't::l:'!:,~j CO..........,-:-'1p.~ ..._ w__ _....._ c~~:-:.,: as a spe~ial assesSülent ' ,,,. collected. as ::.n the case of ot~e:::' special ane. WJ. __ 0 e assesswents. . If you have ques-tions, or if you belie're a..TJ. error has been [!lade, do not hesitate to :"..C t:' ::,¡ us 4 :'1ay we have your i~ediate ~¿ continued. coopera~ion concerning the è:--a¿ication of weeds and. grasses on be above property. - ::::=...-:k you, - , - - [-1i~2 Sf,-le ~nsp€ctor - 4IÞpursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Thursday, August 29, 1996 at 7:00 P.M. in the City Hall. MEMBERS PRESENT: Mayor Donald Bud Reber; Councilors Ross Rieke, Bob Loso, Ken Hiemenz, Cory Ehlert; Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Judy Weyrens, Bradley Lindgren, Dick Taufen, Jim Marthaler, Dave Theisen, Linda Sniezek, Steve Streng, Mike Hazen, Art Reber, Bob Krebsbach, Jim Graeve, Gary P. Heltemes, Erniè Diedrichs, Troy Battig, Dick Battig and Jeff Trewin. Mayor Reber called the meeting to order at 7:00 P.M. with Councilors Rieke, Loso, Hiemenz and Ehlert present. He stated the purpose of the meeting is to meet with the department heads concerning the 1997 budget, along with other pressing issues. 1997 BUDGET: Jim Marthaler, Wastewater Superintendent, discussed the 1997 proposed Sewer budget and proposed future needs including a new flow meter, updating the gas monitors, and jet machine needs. Brad Lindgren, Police Chief, discussed the proposed Police budget, no overtime budgeted, and $2,500 for a computer system allowing hook up to state system in the future. He requested clerical relief be considered and . discussed patrol car costs and needs. He informed the Council the Department was denied an anticipated Safe and Sober grant. -. Dave Theisen, Fire Chief, discussed the recent hourly wage increase for the firefighters and officers salary increases. Also discussed were costs for debt service for the new fire hall and the need for an informational meeting on it to be held in October. Rieke recommended consideration of increasing all employees, fire fighters, and city appointees salaries and wages annually the same percentage. Loso discussed the value of the St. Cloud Economic Development Partnership, and felt this would be a duplication of the City's EDA service. Mayor Reber indicated the Partnership has provided the City with many hours of service and provided assistance for economic development. Rieke stated this is not a duplication but the City's EDA and the Partnership would work together. Hiemenz stated the Partnership's work is secondary to the City's EDA work which is primary. The Partnership has a done a lot of background work. Dick Taufen, Director of Public Works, discussed his areas of the budget and asked if the Council wished to budget for pickup truck replacement while the vehicle still has value. They generally concurred to trade in the vehicles and upgrade them while they still had value. He discussed the need for - storage also. Taufen indicated there is limited space at the maintenance _ area. Ehlert stated there will be space available at the current fire hall Page 1 > - after the new one is built. e The Council further discussed the need to study and prepare a comprehensive plan for both current and future building and storage needs. There was discussion of methods of snow removal on the street and sidewalks on East Minnesota street. Rachel Stapleton reviewed. and discussed the administration budget and noted budgeting for a newsletter to better communication. Council suggested putting it in the Newsleader to save costs. The Council discussed other areas of the budget over which they have direct control. Loso made a motion to recess for ten minutes at 8:30 p.m¡ seconded by Ehlert. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. Mayor Reber reconvened the meeting at 8:40 p.m. Bob Loso discussed the Park budget and proposals for 1997. He discussed the Park Development plans and needs. The Council also discussed the request from Pat Schneider for upgrades in the Baseball Park, including the need for bathroom improvements. Judy Weyrens discussed the Star City mission, status and budget. She aloe with other members of the star City Commission, (Bob Krebsbach, Mike Hazen, Ernie Diedrichs, and Linda Sniezek), discussed the EDA budget and need for a director, (proposed to begin employment or contract in April 1997) in order to proceed with the EDA goals. Linda Sniezek also presented a draft of the marketing pamphlet. Ross Rieke discussed the focus and needs of the CORE Committee. During the course of the discussions the Council generally agreed to several budget cuts. BRIAN KLINEFELTER MEMORIAL PARK: Joe Bettendorf presented bids as opened for the Brian Klinefelter Memorial Park trail and bridges project as follows: Contract A Contract B Total Metropolitan Dirtworks 39,827.00 33,543.00 $73,280.00 Craig Bardson Excavating 45,291.05 45,291.05 Hardrives, Inc. 49,277.60 49,277.60 Jay Bros. , Inc. 68,039.00 68,039.00 The Council discussed the $25,000 matching grant from DNR and other funding sources for this project. They also discussed with Joe Bettendorf methods of redesigning the project to reduce the cost. After considerable discussion Mayor Reber made a motion to reject all the bids and reconsider the matter at a later date. The motion was seconded by Ehlert. ~ Page 2 ,.. . Ayes: Reber, Hiemenz, Ehlert. Nayes: Rieke, Loso. Motion carried. Mayor Reber extended the meeting fifteen minutes at 10:00. LAWFUL GAMBLING APPLICATION: Loso made a motion to approve the Minnesota Lawful Gambling Application for Authorization for an Exemption from Lawful Gambling for the College of St. Benedict for a special event to be held on September 29, 1996 to be held in conjunction with the Millstream Arts Festival. The approval includes waiving a thirty day waiting period and requesting the Gambling Control Board to approve the exemption on receipt of the request. The motion was seconded by Ehlert. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. ALL STAR PIZZA PARKING PLAN: Troy Battig appeared before the Council to present a revised parking plan for the relocation of All Star Pizza, 35 College Avenue North, allowing 9 parking spaces behind Loso's Main Street Pub. After some discussion of parking needs for Loso's Main Street Pub, actual parking space available at the site, and All Star Pizza's needs to have dining in service, Rieke made a motion finding the parking agreement temporarily unacceptable, but allowing All Star Pizza's building permit revised allowing take out service only, with no seating for dining. Ayes: Reber, Rieke, Ehlert. Nayes: Loso, Hiemenz. Motion carried. 4IÞMaYOr Reber extended the meeting fifteen minutes at 10:15 p.m. - , RENTAL HOUSING PUBLIC MEETING DATE: Mayor Reber recommended forming a committee of two representatives of each of the interested groups, (landlords, students, residents, college administration, and Council) , to review, discuss and recommend proposals for dealing with the problems. All members of the Council felt strongly on this issue and all requested to be on the committee. After short discussion it was agreed that all Councilors would be attending the committee meeting, but would only function as committee members. The proposed date for this meeting is September 18 at 7:00 p.m. Mayor Reber extended the meeting 15 minutes at 10:30 p.m. Mayor Reber recommended tabling discussion on the keg ordinance until after the committee makes its recommendations. GSJAC INFORMATIONAL MEETING: Rieke made a moved to have Ken Hiemenz speak at the September 11 GSJAC Informational meeting, concerning the City's position on merger and annexation and the reasons for the City's support of this position. ELECTION JUDGES: Loso made a motion to approve the following additional Election Judges for the primary election: Sister Cassian Peters, S. Jeannette . Klassen, S, Andre Marthaler, S. Merle Nolde. The motion was seconded by Ehlert. Page 3 . Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. · Nayes: None. Motion carried. Hiemenz made a motion to adjourn at 10:40 p.m.; seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. QJ~J-- '-+-J . "!ß¡o..lÞ/.I71 . Rachel Stapleton Clerk/Administrator - - · · Page 4 ..> .. Pursuant to due call and notice thereof, the City Council for the City of St. . Josèph met in regular session on Thursday, September 5, 1996 at 7:00 P.M. in . the City Hall. MEMBERS PRESENT: Mayor Donald Bud Reber; Councilors Ross Rieke, Bob Loso, Ken Hiemenz, Cory Ehlert; Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Judy Weyrens, Dick Taufen, Ellen Wahlstrom, Bob Wahlstrom, Gary P. Heltemes, Steve Streng, Art Reber, Roger Beuning, Alfred J. Eich, Jane Reber, Mark Zimmer, Denny Stueve, Leon Hoffman, June Hoffman, Rita Douvier, E. Goebel, John Scherer, Dave Hiedeman, Rick Heid, Ken Heinen, Dennis Emery, Jim Graeve, Ken Twit. Mayor Reber called the meeting to order at 7:00 P.M. with Councilors Loso and Hiemenz present. AGENDA: Loso made a motion to approve the revised agenda; seconded by Hiemenz. Ayes: Reber, Loso, Hiemenz. Nayes: None. Motion carried. Ross Rieke arrived at 7:01 p.m. CONSENT AGENDA: Loso made a motion to approve the consent agenda with the removal of item 3c - Police Officer Code of Conduct for later discussion; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hiemenz. . Nayes: None. Motion carried. BILLS PAYABLE: After short discussion, Loso made a motion to approve the bills payable check numbers 22826 - 22963, overtime and callouts as presented by Judy Weyrens; seconded by Rieke. Discussion - Weyrens requested approval for computer equipment (CD Roms and tape backup units for the office computers at a budgeted cost of $1,299.00 with a supply of tapes at $500. Council agreed to include this approval in the motion. Ayes: Reber, Rieke, Loso, Hiemenz. Nayes: None. Motion carried. MAYORS REPORT: Mayor Reber 1) read information on the need for residents to be responsible for their property and sensitive to their neighbors needs. 2) Discussed the need for follow up of compliance to special requirements of Special Use permits and Variances and recommended the Maintenance Supervisor's duties be increased to include checking on the compliance of these special requirements. Loso felt this duty would be closer to the Building Inspector's duties and recommended a pro~dural change be drawn up and implemented. After a short discussion the Council agreed to seek recommendations from the Building Inspector. 3) The Developer's Agreement for the Northland Addition required a road be constructed for construction traffic if there were complaints. The document referenced an easement on the Rothfork property. Stapleton will look into . Page 1 the status of the easement. . COUNCILORS REPORT RIEKE: 1) The CORE Committee met and agreed to move Community Day to Sunday, October 6. The Committee also discussed the upcoming September 18th meeting concerning student and resident issues. 2) Rieke discussed the level of street lighting the City wishes to maintain. He felt there are many dark areas and questioned if the City wishes to take a posture at a future date, to reconsider the level of street lighting provided. LOSO: 1) Two quotes were received for replacing the sidewalk on First Avenue NW between Ash Street and Birch Street. Quotes were $4,350 and $4275 for sidewalk installation with the City removing the existing sidewalk. Loso made a motion to approve the low quote of $4,275 submitted by Peter Giroux Construction; seconded by Reber. Ayes: Reber, Rieke, Loso, Hiemenz. Nayes: None. Motion carried. 2 ) There are two dark areas by between 1st and 3rd Avenues SE on Minnesota Street. A short discussion followed on the level of street lighting desired by the residents, and the need for further consideration. HIEMENZ: 1) The Star City Commission requested permission to apply for EjIþ grant assistance. Hiemenz made a motion to approve applying for EDA grant seconded by Rieke. . - Ayes: Reber, Rieke, Loso, Hiemenz. Nayes: None. Motion carried. 2 ) Parking problems are occurring in the area of First Avenue NE and Date Street due to street parking being used as overflow parking for the apartment complex. Also the lines delineating the parking spaces are being ignored, thereby using more spaces. This problem needs to be brought to the renters attention. There have been problems with yard running and jay walking also. These problems will be discussed with college officials and other interested persons. Cory Ehlert arrived at 7:37 p.m. EHLERT: 1) The camping area at Millstream Park has the same campers (such as construction workers) camping there for long periods of time. Other people who want to use it have found it full. Ehlert recommended establishing some controls on this area. The matter will be turned over to the Park Board for consideration and setting policy. 2 ) Ehlert also discussed contacts he had on the proposed keg ordinance and noise violations. OUTDOOR LIQUOR PERMITS . Page 2 " # LA PLAYETTE: Mark Zimmer appeared before the Council to request two outdoor 4IÞliqUOrpermits. After short discussion Loso made a motion to approve the outdoor liquor permits for the La Playette on October 5th and October 6 to 11:00 p.m.(SJU Homecoming - no outdoor music), and October 18th to October 20th to 1:00 a.m. (Octoberfest - to include a tent extending into the alley, and allow closing the alley) , as presented and approved by the Chief of Police. The motion was seconded by Ehlert. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. Zimmer indicated he would contact all the neighbors. Loso made a motion to allow one fee of $50 to be charged for the Octoberfest¡ seconded by Hiemenz. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. SAL 's BAR: Todd Fultz appeared before the Council to request two outdoor liquor permits. After short discussion Loso made a motion to approve the outdoor liquor permits for Salls Bar as presented for September 28 (Pro Wrestling event) to 10:00 p.m., and October 5th from Noon til 9 p.m., for Homecoming (no outdoor music) . This approval is contingent upon his contacting all of the neighbors prior to these events. The motion was seconded by Ehlert. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. CLERK/ADMINISTRATOR REPORTS: 4IÞ1997 PROPOSED BUDGET: Loso made a motion to approve the 1997 proposed budget of '$987,368 with a proposed levy of $290,632, and debt service as follows: 1992 Bond - East Baker Street 8,000 1993 Bond - East/West Minn. Street 20,000 1996 Bond - East MN Street 69,000 The budget and levy will be reconsidered at the Truth in Taxation hearing. The motion was seconded by Rieke. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. POLICE DEPARTMENT CAMCORDER: Hiemenz made a motion to approve the request of Chief Lindgren for a camcorder, cost $918¡ seconded by Rieke. Discussion - Councilors questioned from what part of the police budget area is this coming. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. EMERGENCY WATER CONSERVATION PLAN: Hiemenz måde a motion to adopt the Emergency Water Conservation Plan with corrections subject to DNR approval and with the allowance to amend it in the future. The motion was seconded by Rieke. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. - - Page 3 . ORDINANCE 107 GARBAGE AND REFUSE: Council discussed the manner in whích 4IÞ deal with a private property in violation of Ordinance No. 107. General they felt it necessary to follow the ordinance requirements and policies. ANNEXATION: After short discussion on the methods of annexing properties, Loso made a motion to approve a resolution to annex the properties that are currently an island between East Minnesota Street and Highway 75 and Third Avenue NE and 91st Avenue; seconded by Ehlert. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. OPEN TO THE PUBLIC: Dave Schreiner discussed the vandalism to the new concrete on East Minnesota Street. He also requested to have Concrete Plus pave his driveway. Dennis Stueve expressed concerns about the alley situation which abuts his property located a 111 Able Street East. Rita Douvier felt the annexation process is long. Ray Loehlein questioned when he would be required to hook up to services and the costs involved. Jim Graeve expressed concern with discussion of "them and us". He felt the community should be greeting everyone that looks "new" to the community. He felt there is an over emphasis on police. . Steve Frank questioned 1) how much of a financial commitment is required of thè~City in the EDA grant application requirements. Hiemenz indicated there is no local funding requirement; this is an outright grant. 2) He questioned if the baseball field may be used by local "pickup games". Response - yes if another team game is not scheduled to conflict. 3 ) Frank stated there was no public input for the budget planning. Response - there have already been two public meetings on it during the planning process. 4) Gary Heltemes questioned the amount of the sewer and water hookup charges. He compared it to another city that has a nominal charge. Response - the City of St. Joseph established hookup charges based on an adjusted cost previous residents paid in assessments for construction of the utility systems. Included in these costs was the purchase of additional space in the St. Cloud Wastewater Treatment Plant for future needs of St. Joseph. Mary Ann Graeve stated Redwood Falls received grants for their projects. Response - they also had donations and other funding sources. Ellen Wahlstrom questioned the amount taxes would be going up, and the effect the fire hall would have on them. - Page 4 - ~ . ., Loso made a motion to recess at 9:05 p.m.; seconded by Reber. . Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. Mayor Reber reconvened the meeting at 9:17 p.m. CITY ATTORNEY REPORTS: City Attorney John Scherer reported on qualifications for municipal office, rental license information, cable franchise, and a ballot question. BOND QUESTION: Scherer stated the bond question is very straight forward and recommended putting together an informational statement for the St. Joseph Newsleader on the bond question. It should include the method proposed for financing the debt through the fire fund. Loso made a motion to approve the ballot question for bonding to finance the fire hall as follows: "Should the City of st. Joseph issue $1,235,000 in General Obligation Bond to finance the construction of a fire station and related improvements?" Reber seconded the motion. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. CABLE FRANCHISE: Scherer recommended re-establishing a Cable Commission to allow for public input and hold a public hearing. The Commission could then 4IÞmake a recommendation to the Council. Hiemenz made a motion to authorize the Cl~~k/Administrator to provide notice to those interested in sitting on the Cable Commission; seconded by Ehlert. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. POND VIEW RIDGE THREE: Rick Heid presented a final plat for Pond View Ridge Three for Council consideration. After discussion of elevation designation needs and status of the Developer's Agreement, Mayor Reber moved to table action on the plat and development until recommendations are received from the City Attorney and City Engineer on this matter. The motion was seconded by Rieke. Discussion - Reid may move forward with plans by removing topsoil and such, but actual construction may not begin until approval by Council and execution of the Developer's Agreement. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. ALLEY RECONSTRUCTION: Council discussed the status and needs of the alleys in the block between Minnesota Street and Able Street East, between 1st and 2nd Avenues SE. Mayor Reber indicated City pOlicy does not black top alleys, nor is there 100% support by the abutting property owners. Hiemenz suggested that because some homes front on the alley it functions as a street. Assessments for an improvement of it could be handled as street assessments. Rieke stated the other option is to allow the current asphalt surface to deteriorate. He further discussed that sewer service lines in the alley need - -- Page 5 · replacing, and the type of restoration that will be required. Counci& suggested the City may allow the neighbors to improve the alley on their oWll' without 100% participation if they wish. Mayor Reber extended the meeting fifteen minutes at 10:00 p.m. Hiemenz made a motion to deny the request to improve the alley, based on less than 100% support by adjoining property owners. The motion was seconded by Loso. Ayes: Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Reber abstained. Motion carried. Rieke made a motion to require restoration of the alley after excavation to be to alley standards, that is bituminous standards are not required, but blacktop restoration is expected. The motion was seconded by Loso. Ayes: Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Reber abstained. Motion carried. FIRE RELIEF ASSOCIATION: Ken Twit appeared before the Council to discuss the City participation requirement for 1997. He stated the report indicates a surplus at the current funding rate. The Fire Board will revisit this issue to consider increasing the yearly pension level to $1,050 for the members. This would effect the need for City funding requirements. Hiemenz made a motion to accept Schedule I-II Report of Financial Condition the Firefighters' Relief Association to end of 1996 and Requirements for 1997; seconded by Ehlert. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. 4IÞ Nayes: None. Motion carried. CITY ENGINEER REPORTS WELL NUMBER FIVE BIDS: Three bids were received and opened for construction of Well Number 5. Donabauer Well & Pump Co. bid was rejected due to a major discrepancy. Bids were submitted as follows: Donabauer Well $32,807.00 Mark J. Traut Wells 35,075.00 E H Renner & Sons 44,705.00 Loso made a motion to award the contract for Well Number 5 to Mark J. Traut Wells, subj ect to concurrence by the City Attorney, and subj ect to DNR approval of the City's Emergency and Conservation Plan. The motion was seconded by Rieke. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. EAST MINNESOTA STREET - APPLICATION FOR PAYMENT: Mayor Reber discussed with Bettendorf the amount of vandalism to the newly poured concrete on the project and other related problems. Rieke made a motion to approve Application For Payment Number 3 of $475,312.13 to Mid Minnesota Concrete and Excavating as presented; seconded by Hiemenz. -- - Page 6 ,., . Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. WATER TREATMENT FACILITY - APPLICATION FOR PAYMENT: Loso made a motion to approve Application for Payment Number 6 of $72,572.40 to M.C. Magney Construction, Inc. as presented; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. STOP SIGN REQUEST: Bettendorf reviewed the intersection of Birch Street West and 5th Avenue NW in consideration of traffic control by installing a stop sign. He did not feel there is enough traffic to warrant a stop sign but indicated the visibility is hampered due to tree branches. Rieke stated he would meet with the property owner of the trees to recommend getting them trimmed. OVERLAY - EASTERN PARK ADDITION: The Council was in agreement to set a date for reconsideration of the Eastern Park street Overlay project. They tentatively set the second meeting in January as the date, schedules permitting. ASSESSMENT HEARING - EAST MINNESOTA STREET: November 7 at 7:00 was set for the assessment hearing for East Minnesota Street project. PLANNING COMMISSION RECOMMENDATIONS: The Planning Commission approved allowing Mike Deutz to install snow fence on his property at 16 Birch Street East to control parking problems. The Council felt snow fence was not .appropriate fencing material but would not impede installation of properly marked material, controlling vehicle access. 2) 'Bud Reber requested for Sydney Outten, 119 2nd Avenue SE, to install a fence 6 inches from the lot line rather than two feet as required by the fence ordinance. Council was in general agreement that the variance procedure would be the appropriate method of obtaining this allowance. There was further discussion on the fence ordinance and if requirements of it need to be revisited. At 11:00 p.m. Mayor Reber extended the meeting to 11:15 p.m. WATER TREATMENT FACILITY: Dick Taufen presented a quote for fabrication of a bridge to cross over the electric motors in the Water Treatment Facility and compared it to previous quotes. The quote is from Little Shop Welding & Repair of St. Joseph for aluminum fabrication, materials and labor totaling $1,753.26. Loso made a motion to approve the low quote as presented; seconded by Hiemenz. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. Taufen also discussed the exterior painting of the Water Treatment Facility building. He stated painting of the new addition is included in the project, but painting the old portion of the building (adjoining the new portion), is not included. He presented a quote of $600 for painting the old __ portion of the building. After short discussion the Council generally agreed - Page 7 . to find a more economical means to paint the building. Taufen asked if tJlþ Council had a color preference for the exterior paint. They recommend using the same color as the Park Shelter and the Pump Houses. SUMMER RECREATION REPORT: The Council reviewed and accepted the summer recreation report. POLICE OFFICER CODE OF CONDUCT: Hiemenz made a motion to accept the Police Officer Code of Conduct with corrections; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. ADJOURN: Hiemenz made a motion to adjourn at 11:10 p.m.; seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. Q&~~~~ Rachel Stap eton Clerk/Administrator . , - - - Page 8