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Home My WebLink About1997 [09] Sep 04 {Book 12} 1. 7:00 P.M. Call to Order. 2. Approve Agenda. 3. CONSENT AGENDA a) Approve Minutes - August 20 and August 21 with corrections to August 21st minutes as follows from Page 6 3. Fence: A fence deflecting noise, excessive traffic, fumes odors etc. Consisting of at least six feet height from top to ground, running on the south side of the lot according to the plan (35 feet) . Add - (Chain link fence with la t tíce is acceptable. ) 4. Noise generated from the car wash: Enclose car wash as much as possible and must meet the State MPCA standards. delete (exít door is closed the entire wash and dry cycle), b) Application for Payment No. 5 $aaa,818.00 - W. Gohman Construction Co. for Fire Hall, as reviewed and recommended by the Architects. . 4 . 7:05 P.M. - Delinquent Utility Bill Hearing - No one has yet requested to be heard concerning their delinquent utility bill. Notices were sent August 21, 1997. 5. PUBLIC COMMENTS TO THE AGENDA 6. 7:15 P .H. Bills Payable & Overtime and Call Outs. 7 . Mayor (& Committee) Reports a) Safe and Sober Grant - Resolution Authorizing Execution of Agreement. b) Community Activity Center d) Other Matters of Concern > ~ 8. Council ( & Committee) Reports 9. Department Head Reports - a) EDA - Chad Carlson 10. Clerk/Administrator Reports a) Agreement for Dissemination Agent Services Related to Bond Issue Continuing Disclosure. - Reporting information as is contained in the Official Statement for a sale of a bond issue is now required by law. Juran & Moody is offering to provide this service for us for $1,250 plus expenses per year. The report is due on September 30th. b) NSP Street Lighting proposal For your Information to be deferred to the Capital Improvements meeting September 9, 1997. c) Other Matters of Concern . 11. 8:30 P.H. - Fire Relief Association Report - Ken Twit, Requirements for 1998 (Report available after 9-2-97). 12. 8:40 P.H. - City Attorney Reports 13. 8:50 - City Engineer Reports 14. 9:00 P.M. - Mark Hagney - 15. 9:30 P.H. - Mark Zimmer - Discuss the increase in fees for 1998 for Outdoor Liquor, Amusement and Cigarette Licenses. 16. 9:45 P.M. - Jim Krebsbach - Alley Reconstruction, Block 13, Original Townsite of St. Joseph. . 17. Grant Application to the Minnesota Historical Society to establish a museum in the old bank building - City match of up to $75,000 to be reimbursed through donations 18. Miscellaneous or Announcement Items. 19. 10:00 P.M. Adjourn Meeting. 1 , Page 1 . Pursuant to due call and notice thereof the City Council for the City of St. Joseph met in special session at 7:00 p.m. on Thursday, Augyst 20, 1997 in City Hall. MEMBERS PRESENT: Mayor Kenneth J. Hiemenz; Councilors Bob Loso, Cory Ehlert, Mary Niedenfuer, Ken Twit at 9:25 p.m.; Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Judy Weyrens, Dick Taufen, Bradley Meyer, Jim Marthaler, Chad Carlson, Dave Theisen, Steve Streng, Joe Braun. Mayor Hiemenz called the meeting to order at 7:00 p.m. with Councilors Loso, Ehlert, and Niedenfuer present to 'consider the proposed budget for 1998. Judy Weyrens discussed levy limits only allow an increase of $14,932 over last years levy. The Council discussed other revenue and methods of raising revenue. After discussion charges and fees, Loso made a motion to approve the following increases to permit fees and charges; seconded by Niedenfuer: Ayes: Hiemenz, Loso, Ehlert, Niedenfuer. Nays: None. Motion carried. FEE CUrren t Adopted Increase Rate Rate . Outdoor Liquor $ 50.00 $ 100.00 $ 50.00 Amusement License I 24-.00 30.00 6.00 I . I Cigarette License 24-.00 50.00 26.00 Assessment Search 15.00 20.00 5.00 Animal License I 2.00 10.00 8.00 Park Shelter Rent 50.00 60.00 10.00 Rachel Stapleton and Dick Taufen discussed anticipated needs for the coming budget year as presented with their department budgets. Bob Loso and Joe Braun discussed the Park Board requests. Loso recommended reducing costs of dues by withdrawing from the St. Cloud Area Economic Development Partnership. EDA Director and Mayor Hiemenz stated that organization is serving the City as a great resource. Loso made a motion to with draw from the St. Cloud Area Economic Development Partnership. The motion died for lack of a second. ~- Officer Meyer represented the Police Department and discussed with the Council the Police . Department needs. Council discussed budgeted amounts under police salaries, regular hours, overtime and holiday payouts. They also discussed a request for an administrative assistant with Page 2 partial grant funding. Niedenfuer will look into possible assistance through interns. Council · discussed the need to control overtime, and to schedule holidays, as control measures. Dick Taufen discussed the Public Works needs including equipment repair and needed replacement equipment. A category for safety equipment needs to be established and budgeted for. Jim Marthaler discussed the street sweeping budget and Council felt it necessary to begin an equipment replacement fund. Dave Theisen discussed the Fire Fund. The Council questioned the need for a building budget area, beyond the debt service budget. Because the cost of operating the new building is unknown, it was generally felt to review this area nex1: year. Mayor Hiemenz extended the meeting till 10:30 at 10:00p.m. Joe Braun discussed the Park Board budget as well as the skating program. He also discussed the proposed development of the parks. Council felt several areas could be reduced in specific parks. During each discuSsion line items of the budget were reviewed and discussed with each representative. Due to the need to reduce the budget in its entirety, many line items were reduced in the proposed budget. · The meeting was adjourned at 11 :20 p.m. by Mayor Hiemenz. Q &: / / --'~ /z-¿j{. ')/t~ //'~7\...-j z.. K' d" .~..! '--- Rachel Stap1et¿n Clerk! Administrator ~ · 1 AUG. 28. 1997 2:15PM HAGEMEISTER & MACK NO.286 P.2/2 ~ ~ .!.'B~~ù CI .!Suuõ i~ ~~ ('II 'i ~..~ .g .. ~ ::I I '" ii oS .... Q 0 01 u ~ 0 F-<u =] . c.'O S ';I., . tis ;;: ';s ." .r:: CiI) ~ _ - ..., ... ....._ m . " 0 v .. IIJ ..... ... ,.. '0 r::: (: . ::;o.Q ~ ~ 11 - .r:; u .::: ~ ... .... I e . ..... 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E g u ~,g :E ¡L u II) is.,Q ~ _, '5 !¡ E ~ ~ .i g ~ ~ i ~ 8 ! 51 Ii 8 Iii ~ ': 'õ ~ ~ð ~ ~ 2 a. ~ r=;§ ~ [t€ ~1 ~ I~ i (J U~¡:I.cCIJ~ 110< C..1n -J aI ~ O~ ~~c ~'::.5c; !:!;j iri5 ... wl2 ~ tt8 ~ lIS ct - _ =: E-o .;.I g tI:I: Ii (J c ~ ~- iiLS:! a:.:; uJl 0 ~G '" z ~ ~ ...I "-! ~ b 0:1- -ª ~ æ .a ... ~ E .J - I i ~ ¡ ;¡! ~ Do \0 i11 z: r1'\ c::¡" ~ Q, ~ ~ ~ z - a. i u :¡ ..~~ Uz ,a;<"1§. Q.-p!o~ægi:5u ~~£~ ~ '<: e . D. 0 ß ~o ~i~.f§ ~ B §. mri .d ~ ",¿..Ja G ~å ;¡:B~¡ ~z .. S .A 0 " ""c.o···· ... UF"~P¡ lJ ~~ F I&< C) 'W1<U"': N rn...,. If\ \0 t'< D;I 0- . . , t . Resolution Authorizing Execution of Agreement .' Be it resolved that the Waite Park Police Department and St. Joseph Police Department enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled SAFE & SOBER COMMUNITIES during the period from October 1, 1997 through September 30, 1998. Kenneth E. Dickinson, Chief of the Waite Park Police Department, and Bradley J. Lindgren, Chief of the St. Joseph Police Department, are hereby authorized to execute such agreements as are necessary to implement the project on behalf of the Waite Park Police Department and St. Joseph Police Department. I certifY that the above resolution was adopted by the City Council of Waite Park, Minnesota, on July 8, 1997. . ~ WITNESSETH: . ~-------- Richard E. Miller, Mayor erk/Treasurer 7- r-9'? (Date) (Date) I certifY that the above resolution was adopted by the City Council of St. Joseph Minnesota, on ,1997. SIGNED: WITNESSETH: Kenneth J. Hiemenz, Mayor Rachel Stapleton, City Clerk/Admin. ... (Date) (Date) . '"'!~ \. , M JURAN & MOODY A division of Miller, Johnson & Kuehn, Inc. 1100 Minnesota World Trade Center 30 East Seventh Street Saint Paul, Minnesota 55101-4901 (612) 224-1500 . (800) 950-4666 August 22, 1997 Fax (612) 224-5124 Ms. Rachel Stapleton Clerk - Administrator-Treasurer CITY OF ST. JOSEPH City Hall POBox 668 St. Joseph, Minnesota 56374 RE: Agreement for Dissemination Agent Services Related To Bond Issue Continuing Disclosure . Dear Rachel, Enclosed are two (2) copies of our proposed Dissemination Agreement for your review and consideration by the City Council at their next meeting. Based on our review of the City's debt, eight of the outstanding bond issues are subject to the Continuing Disclosure provision of SEC Rule 15c2-12, which was effective on July 30, 1995. They are listed in Exhibit A to the Agreement. We propose to complete the reporting for this issue on the September 30th due date, upon direction and approval of the City. Please refer to Section 6, of the Agreement for our fee schedule. The estimated fee for the 1997 reporting year is $1,250 plus expenses. Please call if you have any questions on the content of the agreement or the proposed fee. Very truly yours, JURAN & MOODY ~¿ Monte Eastvold Vice President MFJlag Enclosures " . Saint Paul, MN - Minneapolis, MN - Saint Louis Park, MN - Houston, TX - Clearwater FL - . - - , . DISSEMINATION AGENT AGREEMENT " THIS DISSEMINATION AGENT AGREEMENT (the "Dissemination Agreement"), dated as of the 18th day of August, 1997, by and between the City of St. Joseph Minnesota, POBox 668, St. Joseph, MN 56374 (the "Issuer") and Juran & Moody, a division of Miller, Johnson, & Kuehn, Incorporated, 1100 Minnesota World Trade Center, St. Paul, MN 55101 ("the Dissemination Agent") in connection with bond issues of the Issuer (the "Bond Issues") identified in Exhibit A which is attached to and by reference made a part of this Dissemination Agreement: The Issuer and the Dissemination Agent covenant and agree as follows with respect to thè Bond Issues: SECTION 1. Definitions. the following capitalized terms shall have the following meanmgs: "Annual Report" shall mean the document or documents filed by the Dissemination Agent with a National Repository or State repository pursuant to this Dissemination Agreement. "Annual ~eport Data" shall mean the Issuer's audited financial statements, such other financial information and operating data for each Bond Issue as may be requested by the Dissemination Agent to compile the Annual Report, and information collected by the Dissemination . Agent (such as data from the county auditor). "Continuing Disclosure Agreement" shall mean that certain agreement or undertaking executed by the Issuer at the time of issuance of the bond issues listed in Exhibit A. "Disclosure Representative" shall mean the City Clerk-Administrator of the Issuer or his or her designee, or such other officer or employee as the Issuer shall designate in writing to the Dissemination Agent from time to time. "Listed Events" shall mean any of the material events listed in Section 5(a) of this Dissemination Agreement. "National Repository" shall mean any Nationally Recognized Municipal Securities Information Repository for purposes of the Rule. Attached to and by reference made a part of this Dissemination Agreement is Exhibit B, a current list of National Repositories. Notwithstanding anything to the contrary contained herein, Exhibit B may be amended from time to time by the Dissemination Agent, following the designation of additional National Repositories or loss of such status by an existing National Repository, by delivering a notice of amendment and an amended Exhibit B to the Issuer. "Rule" shall mean Rule 15c2-12(b)(5) adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934, as the same may be amended from time to time. .,. "SEC" shall mean the Securities and Exchange Commission or any successor to its . functions governing state and municipal securities disclosure. "State" shall mean the State of Minnesota. "State Repository" shall mean any public or private repository or entity designated by the . State as a state repository for the purpose of the Rule. As of the date of this Agreement, there is no State Repository. "Tax-Exempt" shall mean that interest on the Bonds is excluded from gross income for federal income tax purposes, whether or not such interest is includable as an item of tax preference or otherwise includable directly or indirectly for purposes of calculating any other tax liability, including any alternative minimum tax or environmental tax. SECTION 2. Purpose of the Dissemination Agreement. This Dissemination Agreement is being entered into by the Issuer and the Dissemination Agent in order to assist the Issuer in complying with the Rule. SECTION 3. Provision of Annual Reports. (a) On or before September 1, 1997 and by August 1 of each year thereafter, the Issuer shall provide the Annual Report Data to the Dissemination Agent. The Dissemination Agent shall compile and provide to each Repository by December 31 of each year commencing December 31, 1997, the Annual Report for each Bond Issue in a format consistent with the Rule. (b) If by October 1 of each year, the Dissemination Agent has not received a copy of the Annual Report, the Dissemination Agent shall contact the Issuer to detennine if the Issuer is in compliance with subsection (a). (c) The Dissemination Agent shall: . (i) detennine each year prior to December 31 the name and address of each National Repository and each State Repository, if any; and (ii) file a report with the Issuer and the Trustee (if applicable) certifying that the Annual Report has been provided pursuant to this Dissemination Agreement, stating the date it was provided and listing all the Repositories to which it was provided. SECTION 4. Content of Annual Reports. The Annual Report prepared by the Dissemination Agent for each Bond Issue shall contain or incorporate by reference the financial information and operating data specified in the applicable Continuing Disclosure Agreement or continuing disclosure provisions of any applicable Resolution, Indenture, Loan Agreement or Lease Agreement, relating to bond issues listed in Exhibit A. SECTION 5. Reporting of Significant Events. (a) This Section 5 shall govern the giving of notices of the occurrence of any of the following events listed below or in the Issuer's Continuing Disclosure Agreement or in the of applicable Resolution, Indenture, Loan Agreement or Lease Agreement: (1) Principal and interest payment delinquencies; ";- (2) Non-payment related defaults; . (3) Unscheduled draws on debt service reserves reflecting financial difficulties; CON DIS - MASTER Page 2 - - . (4) Unscheduled draws on credit enhancements reflecting financial difficulties; (5) Substitution of credit or liquidity providers, or their failure to perform; (6) Adverse tax opinions or events affecting the tax -exempt status of the security; (7) Modifications to rights of security holders; (8) Bond calls; (9) Defeasances; (10) Release, substitution, or sale of property securing repayment of the securities; and (11) Rating changes. (b) The Dissemination Agent shall, within one (1) Business Day of obtaining actual knowledge of the occurrence of any of the Listed Events, contact the Disclosure Representative, iriform such person of the event, and request that the Issuer promptly notify the Dissemination Agent in writing whether or not to report the event pursuant to subsection (f). . (c) Whenever the Issuer obtains knowledge of the occurrence of a Listed Event, the Issuer shall as soon as possible determine if such event would constitute material information for Holders of Bonds. (d) If the Issuer has determined that knowledge of the occurrence of a Listed Event would be material, the Issuer shall promptly notify the Dissemination Agent in writing~ Such notice shall instruct the Dissemination Agent to report the occurrence pursuant to subsection (f). (e) If in response to a request under subsection (b), the Issuer determines that the Listed event would not be material, the Issuer shall so notify the Dissemination Agent in writing and instruct the Dissemination Agent not to report the occurrence pursuant to subsection (f). (f) If the Dissemination Agent has been instructed by the Issuer to report the occurrence of a Listed Event, the Dissemination Agent shall file a notice of such occurrence with the Municipal Securities Rulemaking Board and each National Repository and State Repository. SECTION 6. Dissemination Agent. The Issuer has engaged the Dissemination Agent to assist it in carrying out its obligations under this Dissemination Agreement and may discharge any such Dissemination Agent, with or without appointing a successor or Dissemination Agent. The Dissemination Agent may terminate its duties hereunder upon fifteen (15) days written notice to the Issuer. For its services hereunder, the Dissemination Agent shall be paid an annual fee of $1,000 plus $250 per Bond Issue for each Bond Issue listed in Exhibit A that is required by the Rule to file an Annual Report. In addition, the Issuer shall reimburse the Dissemination Agent for . out of pocket expenses incurred in preparing the Annual Report. CON DIS - MASTER Page 3 SECTION 7. Amendment. W ai ver. Notwithstanding any other provision of this . Dissemination Agreement, the Issuer and the Dissemination Agent may amend this Dissemination Agreement, and any provision of this Dissemination Agreement may be waived, in writing, as agreed to by the parties thereto. SECTION 8. Additional Information. Nothing in this Dissemination Agreement shall be deemed to prevent the Issuer from disseminating any other information, using the means of dissemination set forth in this Dissemination Agreement or any other means of communication. SECTION 9. Duties. Immunities and Liabilities of Trustee and Dissemination Agent. The Dissemination Agent shall have only such duties as are specifically set forth in this Dissemination Agreement, and the Issuer agrees to indemnify and save the Dissemination Agent, its officers, directors, employees and agents, harmless against any loss, expense and liabilities which it may incur arising out of or in the exercise or performance of its powers and duties hereunder, including the costs and expenses (including attorneys' fees) of defending against any claim of liability, but excluding liabilities due to the Dissemination Agent's gross negligence or willful misconduct. SECTION 10. Beneficiaries. This Dissemination Agreement shall inure solely to the benefit of the Issuer and the Dissemination Agent, and shall create no rights in any other person or entity. SECTION 11. Counterparts, This Dissemination Agreement may be executed in . several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. IN WITNESS WHEREOF, the CITY OF ST. JOSEPH, MINNESOTA and mRAN & MOODY have caused this Dissemination Agreement to be executed in their respective names, all as of the date first written above. CITY OF ST. JOSEPH, MINNESOTA JURAN & MOODY By By ¡jlæ~ Its Mayor ts Vice President And Its City Clerk ... . CON DIS - MASTER Page 4 ~ - ,-.a;> , - . EXIllBIT A .' BOND ISSUES SUBJECT TO CONTINUING DISCLOSURE CITY OF ST. JOSEPH, MINNESOTA FIRST FINAL LAST ISSUE DATED REPORT MATURE REPORT PAR ISSUE DATE DUE DATE DUE $1,235,000 GO Bonds of 1997 4/1/97 9/30/97 12/1/17 6/1/18 . " . CON DIS - MASTER Page 5 ~ . - EXHIBIT B . LIST OF NATIONAL REPOSITORIES Bloomberg Municipal Repository P.O. Box 840 Princeton, NJ 08542-0840 Phone: 609-279-3200 Fax 609-279-5962 Thomson Municipal Services Attn: Municipal Disclosure 395 Hudson Street - Third Floor New York, NY 10014 Phone 800-689-8466 Fax 212-989-2078 Disclosure, Inc. Attn: Municipal Disclosure 5161 River Road Bethesda, MD 20816 Phone 301-215-6015 Fax 301-718-2329 Kenny Information Systems, Inc. . Attn: Repository Services 65 Broadway - 16th Floor New York, NY 10006-2511 Phone 212-770-4595 Fax 212-797-7994 Moody's NRMSIR Public Finance Information Center 99 Church Street New York, NY 10007 Phone 800-339-6306 Fax 212-553-1460 R.R. Donnelly Financial Municipal Securities Disclosure Archive 559 Main Street Hudson, MA 01749 Phone 800-580-3670 Fax 508-562-1969 . CON DIS - MASTER Page 6 , /}q . I\SP Northern States Power Company 1518 Chestnut Ave, Nqrth Minneapolis, MN 55403 Telephone (612) 630-4812 August 28, 1997 Ms. Rachel Stapleton Clerk/Administrator City of St. Joseph 21 First Avenue NW P.O. Box 668 St. Joseph, MN 56374 Dear Ms. Stapleton: This letter is to propose the two street lighting options that we discussed on Aug. 13, 1997. Option 1: The City of St. Joseph can use the map identifying areas of concern and work with NSP St. Cloud to add . standard Cobra head fixtures on existing poles that would light the darker areas. There would be no charge for design services for this option, only the standard NSP installation charge for the fixtures. Option 2: Two people will take footcandle measurements of all or as many locations as possible in one evening. These measurements will be documented on the map provided by the city, and returned to the city. We will include, with the map, a report which will include: · the IES recommended light levels for street lighting · identification of the top priority areas · recommendations for lighting these areas Option 2 includes design services provided for a fee of $770. I estimate 11 hours to complete the proposal at an hourly rate of $70 per hour. Any changes or additions to the scope of work will be billed at $70 per hour. Sincerely, -:-~~~ ~ Ron Hammer . c: Jackie Brochman NSP Energy Plus Services Charlie Stoltz NSP Street Lighting . CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-720 I Fax: 363-0342 IJDrllr cUg =.. MAYOR 1I\J\'k.q¡;~inIt·1t. !IW¥1J U IF JM;;;A I) ll'IMi!I 'à.W Il'Y\lAiI U ß ....................................................... Kenneth J. Hiemenz CLERK! To: Mayor and Councii Members ADMINISTRATOR Rachel Stapleton jÇ:ru1II!'!/Tt" I/. £11"1 T\AJÌt ôI Ð ""-"USHa' I'!a.'\..el¡ J 'U'¡ru. O~t4~:: August 28, 1997 COUNCILORS R~: Volunteer Fireîigt1ters' Relief Association Pension Bob Loso Cory Ehlert Ken Twit - Wiedenfuer Copies of the report on the Voiunteer F¡n~Îighters' Reiieí: Association Pension as submitted to the &ï:ate of Minnesota will be included in a second Council . . t?~~!~~t to be delivered to you on Tuesday, September 2nd. ...... ... . -......... ..... . ..... . ............. .............. ....... - ...... . ................ ................ ....... . ....... . ................ .................. ....... . ........ . .. ................ ................... · ........ ..4...... . ... ................ ~f.~~)l~u! · ........ ... ................ · ........ ... ................ ..................... · ........ ......... . ... ................ ..................... · ........ ......... . .. ................ .................... · ........ ........ . . ................ ................... ....... . ........ . ................ ................. ....... . ....... . ............... ............... ...... . ...... . ............ ............. .... . .... . ........ ......... .. . .. . ... .... . ~UG-28-97 10:15 AM MAGHEY COHSTRUCTIOH 612 474 1679 p.al -;tr~~ : "'",,-' ....., ;-'., ........... . . M.C. MAGNEV CONSTRUCTION, INC. -- - -.- --. .. " . ". ", -' -- .., : . !~. Poct·lr-' Fa( Nnt~ 7671 19245 lIi¡:hway 7- Exccl~ To ~ø.¿:~E From Co./Depl. C(¡, . , roonC ~ PI1cne . I Fax ~ Fax . . -....; Þ.~L~ Cðat-4)f/f \,þoI ¡VA.u. , " .~ AlIg\]~t 21. 1997 Ms. Ruchel Stapleton City or St. Joseph 21 first Ave. NW ~ P.O. Box 668 St. Joseph. MN 56374-0668 Re: Water Treatment Plant Rehabilitation St. Joseph, MN . SEll Project # A-STJOE9502.02 Dear Rachel, .' This Lettcr is concerning the fiml1 payment of$ t 7 ,517thut is due to us on . the referenced project. l11is paymcnt hM been due for over three (3) months and we fecI that the City has no grounds to hoJd the paymenl We arc n smal1 contractor and thc St. ]t.,seph Water Treatment Plant represented about 25% of our total construction volume for 1996. Your \ holding orour $17,517 ha." forced u:) to borrow money from the bank (at 2% ~ points over the prime rate) inordcr to meet our payroll obligations and pay our ~' vendors. Aside from having use of a new Water Treatment Plant, that was 1"'~ .'- constructed in complete accordance: with the contract, the City has use of our , money. This failure to pay is not right, not fair and nol in accordance with the Contract. f . , According to Article 14.13 of the General Conditions for the Contmct. the Owner is to pay the Contmctor within thirty (30) days of receiving the Pay - Application from the Engineer. We arc not certain when the Engineer submilted our final Pay Application to the City. because: we did not receive a copy of this. This final Pay Application was :.IubOlitted to the Engineer on ~ " April 21. 1997. The Engineer ha.~ tcn (10) days \0 present the Final ¡ Application tø the Owner and reconuncnd Final Payment or respond in .' writing to the Contractor with reasons for rcfusing to recommend final payment. We did not receive any correspondcnc~ fron the Engineer concerning holding of the final Payment. therefore can only assume that the payment request was submitted to the City WiÙ1Î-n Ten (10) days of April 21, ... . " 1997. Ba5cd un these datc:), the City is apprQXimalely nioety (90) daY$ latc in , paying. . .- : AUG-26-97 1e:15 AM MAGHEY CONSTRUCTIOH 612 474 1679 p.e2 Page 2 . - It has been about nine months that we have becn pursuing finul completion of this project. Evidence of this pursuit can be found in thc enclosed com::spondcn~~. The following is a list of these letteru: A. October 23~ 1996 Letter from M.C. Magn!:y Construction to S.EJI. B. October 30, 1997 Lctter from The City to M.C. Magncy. C. November 1, 1996 Letter from M, C. Mftgncy to The City. D. November 20) 1996 M~etìng mìmltcs. E. January 8, 1997 Letter from M.C. Magney Construction to S.E.II. (note in. the last paragraph we request a written response as to payment requcst). ..... F. January 16, 1997 fax Memo from M.C. Magney Construction to The City. G. February 14. 1997 ~ttcr from M.C. Magneyto S.E.H. H. February 18, 1997 Letter from S.E.H. to The City. I. March 12, 1997 Letter from M.C. Mugney lO S.R.H. 1. March 18) 1997 L~ttcr from S.E.II. to Joe Betlcl1dMf. K. April 15, 1997 Letter frQm M.C. Magncy to S.B.H. L. May 2. 1997 Letter from Vesseo to M.C. Magney (copy forwarded tt) S.E.H.). ' M. May 14, 1997 Letter rrom M.C. Magney to s.F..n. I N. June 16, 1997 Lelt~r from M.C. Magner to S.E.H. O. July 18, J 997 Letter from M.C. Magney to S.E.n. P. August 12, 1997 Lctter from M.C. Magney to S.l:::,H. . If you review all of this correspondence you will note that many times we have rcquemed written rcspon~cs to explain any outstanding punc.:hlist items. We did not get any response to mO!it of O~lr letters. Lnstly. ns per our phone conversation yesterday, we will he on the agenda for the September 4, 1997 City Council Meding (at 9;00 PM). It would oc very helpful if a ec¡py of this letter alQng with the attached correspondence gets to all Council membcl'5 for review prior to the meeting. IfYlIu have any que~ions, p1easc call. Sincerely I ~eyftJ President "'- "> ~: Jim Norton. s.~,.H. . . NOTICE TO ST. WENDEL TOWNSHIP . Notice is hereby given that St. Wendel Township will hold an informational meeting concerning sewer and water for portions of St. Wendel Township. This meeting will be held on Thursday, September 11, 1997 at 7:30 p.m. at the St. Columbkille Church basement in St. Wendel. Interested persons are urged to attend. Written comments can be sent to the Township Clerk at 33202 Co. Rd. 2, St. Joseph. ~}'\.ll.. ~\...~i'~/ St. Wendel Township Clerk ~ - -- C) ~ ¿j JiO lE SAUK TOWNSHIP Cl ~ ~~ I!OUJNG RIOCI: Ro.o.o . BN RR I ~ç~ St. Joseph Park Board --.- ..ot/'I - St. Joseph, Minnesota 56374 .7~ -- ., - -.- - Hockey Rink Meeting Þ.ugust 5, 1997 Meeting was called to order by Joe Braun, Vice Chair, at 6:30 pm. Members present: Tim Ophoven, Dan Ophoven, Randy Kuschel, Ron Eiynck, Randy Bunnell, Bob Loso, ~arge Lesnick, Joe Braun, Lonnie Abbott, Claudette Klein. ~ember absent: Shelly Thomas. Ron Eiynck had four plans drawn up for discussion. Bob Loso also had a plan. Ron explained all his plans and Bob explained his plan. A discussion took place. After some time it was decided to go to Memorial Park and scrutinize the area for the most feasible plan. They decided that Bob LOSO'S plan seemed suitable and a recomm~ndation was made to accept that plan. Ron EÜm:k made a recommendation to accept Bob Loso's plan with . rounded corners. Motion was seconded by Marge Lesnick. - Motion carried. Meeting adjourned at 7:45 pm. Minutes submitted by: {i{.c~t..<ZiV /~ Claudette Klein ~- . > LAW OFFICES . MOSS & BARNETT A PROFESSIONAL AssOCIATION .' .' 4800 NORWEST CENTER HERMAN J. RATBLLE BDWARD J. BLOMME NICK HAY MARK B. UTZ PAUL VANVAlJŒNBURG ANN K. NEWHALL 90 SOUTH SEVENTH STREET THOMAS A. JUDD CORY LARSEN BE'ITBNGA MICHAEL L. F'LANAGAN MICHAEL 1- AHBRN DBANNJ! M. GRECO JAN M_ WAGNER maMAS A. KElLER m JBFPRBY L. WATSON MINNEAPOLIS, MINNESOTA 55402-4129 CASS S_ WElL MlCHBLLB R. LODYGA W. SCO'IT HBRZOG THOMAS J. SHROYER JANNA R. SBYBRANCE MATHEW M. MEYER JAMBS B. O'BRD!N DAVID P. jENDRZBjEK M. CEClLlA RAY PAUL G. NBlMANN CURTIS D. SMITH TELEPHONE (612) 347-0300 JOSEPH R. KLEIN EDWARD 1.. WINER DAVE P. SENGER NANCY M. KISKIS WILLIAM N. KOSTBR ROBERT A. BRUNIG FACSIMILE (612) 339-6686 BARRY LAZARUS RETIRBD WILLIAM A. HAUG MITCHBLL H. COX RONALD A. El$BNBBRG FREMONT C. FLETCHER CHARLBS A. PARSONS. JR. MlCHABL J. BRADLEY J. MICHAEL COLLOTON VERNE W. MOSS RICHARD J. JOHNSON PETER A. KOLLER WRiTER'S DIRECT DIAL NUMBER ROBERT B. FIR1NG JAMBS H. HENNESSY ROBBRT J. LUKES RICHARD J. KELBER 347-0337 TIMOTHY B. WUESTBNHAGBN SfANLBY R. SfASBL JAMBS A. RUBBNSTBIN KEVIN M. BUSCH PAUL B. ZlSLA HOWARD S. cox THOMAS R. SHERAN SUSAN C. RHODB VINCENT 1- P AHNLANDER PATRICK P. FLAHERTY J. MICHABL HIRSCH THOMAS M. HUGHES BRIAN T. GROGAN WAYNE A. HERGO'IT WRI'!ER'S E·MAIL ADDRESS BradleyM@moss-barnett.com August 25, 1997 City Çlerk St. Joseph City Hall P.O. Box 668 St. Joseph, MN 56374 Re: Notice of Application for Authority to Provide Local Telephone Service Dear City Clerk: . Pursuant to Minn. Stat. § 237.16, subd. 4, please be advised that U.S. Link, Inc. has filed an application for authority to provide local telephone service in competition with US WEST Communications, Inc. in the City of St. Joseph. Comments or concerns related to that application may be sent to either or both: Minnesota Public Utilities Commission 121 Seventh Place East, Suite 350 St. Paul, MN 55101 Minnesota Department of Public Service 121 Seventh Place E, Suite 200 St. Paul, MN 55101 Very truly yours, MOSS & BARNETT A Professional Association ~ '(!:2~1 p~ . .. ~., (....C; ~ L..'4-\j~t~ MJB/jjh S;,,, ~:::~': ~ 127127/2Q3BOl !.DOC < 1 gOt:: - ~ .l.L /0 "<! "7 .':- ~~ ~ 'J!',ì,!\"~ 20\" . CITY OF ST. JOSEPH 21 First Avenue NW p.o. Box 668. St. Joseph, MN 56374 (320) 363-7201 Fax: 363-0342 SJDr" 'IibJ ~ . ~ .- MAYOR Kenneth J. Hiemenz ~mvn ....................................................... :LERKI ADML'iISTRATOR Rachel Stapleton To: Honorable Mayor and City Councilors fmm: Dick n:ufen ':::OUNCILORS Dat.e:. August 29, 1997 Bob Loso Cory Ehlert Re: Request to Extend Compost Area hours Ken Twit eiedenfuer ; have recery'eû a rli:ique:iit from the Sf. JO:iieph Lab School to allow the COilipost Area 10 remain open unlil2:00 PM on Saturday, October 13, 1997. This request is to allow . . ~ple time for volunteers to deposit materials at the Compost Area collected from the ...... ... . .......... äi.iöuåf. Workathon. ..... . ............. ....... . ...... . ................ ................ ........ . ....... . ................. :q~:~~~~t?ur continued support ofthis community minded event, I recommend that the ........ . .................. ........ . .................. Ç~ºB:~m:ª'P.prove the extension ofthe Compost Area hours one hour Íor this event. ........ . .................. ........ . ......... . .................. ..................... ........ . ......... . . .................. IöãöJ(ÿ~:ij ! ........ . .................. ........ . ........ . .................. ................... ........ . ........ . ................. ................. ....... . ....... . ............... ............... ...... . ...... . ............ ............. .... . .... . ........ ......... ., . .. . .. n' . c. - SCHEDULE I-II FOR STATE FIRE AID YEAR 1998 . ST JOSEPH COUNTY OF STEARNS FIREFIGHTERS' RELIEF ASSOCIATION Report of financial condition to end of 1997 and requirements for 1998 SCHEDULE I CALCULATION OF SPECIAL FUND LIABILITY FOR ALL MEMBERS AT PENSION LEVEL OF $1,100 PER YEAR OF ACTIVE SERVICE ENTRY TO END OF 1997 TO END OF 1998 NO NAME DATE YRS LIAB YRS LIAB ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ 1 W WASNER Apr-61 37 40,700 38 41,800 2 R TAUFEN AUr69 28 30,800 29 31,900 3 D THEISEN Ju -73 24 26,400 25 27,500 4 J THEISEN May-75 23 25,300 24 26,400 5 T LOSO Jun-75 23 25,300 24 26,400 6 S SCHIRBER Mat-76 22 24,200 23 25,300 7 G BAGGENSTOSS Oc -76 21 23,100 22 24,200 8 J MARTHALER Oct-77 20 22,000 21 23,100 9 T LOWELL Nov-77 20 22,000 21 23,100 10 F LOSO Dec-77 20 22,000 21 23,100 11 Du PFANNENSTEI Oct-78 19 20,284 20 22,000 12 K TWIT Oct-78 19 20,284 20 22,000 13 K GRUBER May-79 19 20,284 20 22,000 14 E MERKLING Aug-79 18 18,678 19 20,284 15 Da PFANNENSTEI Fe -80 18 18,678 19 20,284 16 D SCHERER Jan-81 17 17,160 18 18,678 17 J ZIEBOL Nov-80 17 17,160 18 18,678 18 J MEYER May-85 13 11,770 14 13,024 19 W LOWELL May-85 13 11,770 14 13,024 20 N LOSO Apr-87 11 9,438 12 10,582 21 J KARNICK Aug-88 9 7,326 10 8,360 . 22 B ORCUTT Sep-88 9 7,326 10 8,360 23 R TORBORG Dec-88 9 7,326 10 8,360 24 M WINTER Nov-92 5 3,674 6 4,510 25 S JOHNSON Nov-92 5 3,674 6 4,510 26 M LYON Nov-92 5 3,674 6 4,510 27 M GROSS Oct-96 1 660 2 1,364 28 J TAUFEN Oct-96 1 660 2 1,364 29 J HONER Oct-96 1 660 2 1,364 30 31 32 33 34 35 36 37 38 39 40 41 42 DEF 43 T PFLUEGER 9/75-9/97 22X1100 24,200 24,200 44 45 46 E.V. 47 D KLEHR .84 X 600 X 16 8,064 8,064 48 M LOSO .64 X 800 X 11 5 632 5 632 49 D PFAN 3/78-3/97 .96X1100X19 20;064 20;064 50 ACCRUED LIAB FOR ACTIVE MEMBERS 462,286 496,056 "- ACCRUED LIAB FOR DEFERRED MEMBERS 24,200 24,200 ACCRUED LIAB FOR EARLY VESTED MBRS 33,760 33,760 4IIÞ ACCRUED LIAB FOR UNPD INSTALLMENTS A~ ACCRUED LIABILITY THROUGH 1998 554,016 . B ACCRUED LIABILITY THROUGH 1997 520,246 520,246 C L.A - L.B; NORMAL COST FOR 1998 33,770 .. SCHEDULE II ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ Section 1. PROJECTION OF SPECIAL FUND ASSETS TO DECEMBER 31, 1997 · ASSETS AT JANUARY I, 1997 (12/31/96)------- 1. $ 441,234 PROJECTED INCOME TO DECEMBER 31$ 1997 A Minn. State Aid 21,001 B City Contribution 2,813 C Donations etc. 0 D Investment Income 37,505 E Realized Gains llOSSeS¡ 0 F Unrealized II losses 0 G Other income b uBP pm ) 1,000 2. $ 62,319 TOTAL F LINES A THROU H ----------------- ------------ PROJECTED ASSETS PLUS INCOME 12/31/97 3. $ 503,553 Projected Disbursements through end of this year Hi Pensions $ 0 I Other benefits 0 J Administrative 3,014 4. $ 3,014 TOTAL F LINES H-I-J----------------------- ------------ PROJECTED ASSETS AT 12/31/97 (L.3 - L.4) 5. $ 500,539 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ Section 2. Determination of projected SURPLUS or DEFICIT @ 12/31/97. Projected Assets (Line 5~ 6. f 500,539 Accrued Liability (Line , Schedule 1) 7. 520,246 ----------------- If L.6 > L.7, enter difference: SURPLUS 8a. ~ 0 If L.7 > L.6, enter difference: DEFICIT 8b. 19,707 **Go to Section 3 if SURPLUS *** To Section 4 if DEFICIT** ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ · Section 3. Determination of 1998 Municipal Contribution (if SURPLUS) Normal Cost ~ine C, Schedule 1) ---------- 9. ~ 0 Calculated A . Expense (96 arnt x 1.035) 10. 0 Less: K~ Minn. State Aid $ 0 L 5% of Line 5 0 M 10% of Line 8a 0 Total Subtractions --------------- 11. $ 0 ------------------ 1998 City Contribution if SURPLUS exists (L. 8a) 12. $ 0 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ Section 4. Determination of Municipal Contribution (if DEFICIT) Amortization of deficit(s) incurred prior to end of 1997 YR ORIGINAL AMT RET AMT LEFT INCUR. AMOUNT PREY TO RETIRE 1996 ~Õ~527 6ò~é20 19,~ð1 19 0 19 0 Totals 80,527 60,820 19,707 8,053 TOT ORIG DEF 80,527 ----------- X .10 =-----13a. $ Deduct col (3é total from L. 8b. If col 3 < L. b, difference is a 0 NEW DEFICIT. $ 0 X .10 =--------13b. $ ~ Normal Cost ~ine C, Sch. 1) -------------- 14. ~ 33,770 Calculated A . Expense (96 arnt x 1.035) ----- 15. 3,120 ------------ Total Costs lines 13a+13b+14+15------------ 16. 44,943 · LESS: qJ Minn. State Aid ------ ~ 21 001 r 5% of Line 5---------- 25;027 46,028 Total Subtractions -------------------------------- 17. $ ------------ 1998 City Contribution, if DEFICIT exists ----------- 18. $ (1,085) '!Ì,' I · AVERAGE SPECIAL FUND INCOME bnon-investment) PER MEMBER FOR PREVIOUS THREE YEAR PERI D. ACTV YEAR STATE LOCAL 1610 ANNUAL AVERAGE 3 YR FF AID TAXES SUR LUS TOTAL PER MBR TOTAL 28 1996 21,001 6,498 27,499 982 29 1995 15,995 6,498 22,493 776 29 1994 14,913 7,622 22,535 777 2,535 3YR TOTAL/3 2,535 / 3 = $845 Max pension (Avg. X 1.85, from chart) $1,500 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ CERTIFICATION OF SPECIAL FUND REQUIREMENTS This information must be certified to the clerk of the municiRality or to the independent non-profit firefighting corporation by 08/ 1/97. We, the officers of the St. JoSe~h Firefighters' Relief Association, state that the accompan1ing sche ules have been ~repared in accordance with the provisions of he Minn. Stat. Ch. 69.77 , subd 4. The average amount of available financing ~er active member for the ~ast three years was $845 Further, bene it levels have been estab ished in accordance with the average amount of available financing, as required by Minn.law. The minimum city contribution for 1998 is: ($1,085) · ' President Date ==~~'=~~=:=:::::::::=============::::==~~~::=================== These Schedules were pre~ared Prepared by: from information provlde by Gus Welter, consultant Officers of the Relief Association 1901 Meadowview Road and State Auditor Reports. Bloomington, MN 55425 Calculated as 12/31/97 (612) 854-8856 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ CLERK'S CERTIFICATION I am the clerk (or other designated official~ of the city of St. Joseph. I have received the completed Office of the tate Auditor ~hedules I & II from the St. Joseph Firefighters Relief Association on -te~ . Z- , 1997. I have reviewed Section 2 ( lines 8, 12 t and 18 of Sch. 1'. If l1ne 12 or line 18 reflects a required municlpal contribu ion( I certify that I will so advise the munici~al governin¥ body at ltS next regularly scheduled meeting. If the Cer ification 0 the Officers discloses that the Bylaws have been amended to provide a benefit increase, I certify that the municipal governing body has passed a resolution which approves the change in the bylaws. A copy of the resol~tion is attached~f required). Date¥ ;< ,1997 Signature çp~ ~ · Phone # ::j;2.tJ -30? -1,20/ Title City Cler¥¡(d Út .'"tr'sr!rt¿!al/"-' (Note: Failure to file this document in a timelt manner, whether or not a municipal contribution is required, will resul in loss of state aid.) ,'" SCHEDULE I-II FOR STATE FIRE AID YEAR 1998 ST JOSEPH COUNTY OF STEARNS · FIREFIGHTERS' RELIEF ASSOCIATION Report of financial condition to end of 1997 and requirements for 1998 SCHEDULE I CALCULATION OF SPECIAL FUND LIABILITY FOR ALL MEMBERS AT PENSION LEVEL OF $1{200 PER YEAR OF ACTIVE SERVICE ENTRY TO END OF 1997 TO END OF 1998 NO NAME DATE YRS LIAB YRS LIAB ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ 1 W WASNER Apr-61 37 44{400 38 45,600 2 R TAUFEN AUy-69 28 33,600 29 34{800 3 D THEISEN Ju -73 24 28{800 25 30{000 4 J THEISEN May-75 23 27{600 24 28{800 5 T LOSO Jun-75 23 27{600 24 28,800 6 S SCHIRBER Mar76 22 26{400 23 27,600 7 G BAGGENSTOSS Oc -76 21 25,200 22 26,400 8 J MARTHALER Oct-77 20 24{000 21 25,200 9 T LOWELL Nov-77 20 24{000 21 25{200 10 F LOSO Dec-77 20 24,000 21 25{200 11 Du PFANNENSTEI Oct-78 19 22,128 20 24,000 12 K TWIT Oct-78 19 22,128 20 24,000 13 K GRUBER May-79 19 22,128 20 24,000 14 E MERKLING Aug-79 18 20,376 19 22{128 15 Da PFANNENSTEI Fe -80 18 20,376 19 22,128 16 D SCHERER Jan-81 17 18 { 720 18 20,376 17 J ZIEBOL Nov-80 17 18,720 18 20,376 18 J MEYER May-85 13 12,840 14 14{208 19 W LOWELL May-85 13 12,840 14 14{208 20 N LOSO Apr-87 11 10,296 12 11,544 21 J KARNICK Aug-88 9 7,992 10 9,120 22 B ORCUTT Sep-88 9 7,992 10 9{120 · 23 R TORBORG Dec-88 9 7,992 10 9,120 24 M WINTER Nov-92 5 4,008 6 4,920 25 S JOHNSON Nov-92 5 4,008 6 4,920 26 M LYON Nov-92 5 4,008 6 4{920 27 M GROSS Oct-96 1 720 2 1,488 28 J TAUFEN Oct-96 1 720 2 1,488 29 J HONER Oct-96 1 720 2 1,488 30 31 32 33 34 35 36 37 38 39 40 41 42 DEF 43 T PFLUEGER 9/75-9/97 22X1100 24,200 24,200 44 45 46 E.V. 47 D KLEHR .84 X 600 X 16 8,064 8,064 48 M LOSO .64 X 800 X 11 5 632 5 632 49 D PFAN 3/78-3/97 .96X1100X19 20 ~ 064 20~064 50 ACCRUED LIAB FOR ACTIVE MEMBERS 504,312 541,152 ACCRUED LIAB FOR DEFERRED MEMBERS 24,200 24,200 ACCRUED LIAB FOR EARLY VESTED MBRS 33,760 33,760 ACCRUED LIAB FOR UNPD INSTALLMENTS · A~ ACCRUED LIABILITY THROUGH 1998 599,112 B ACCRUED LIABILITY THROUGH 1997 562,272 562{272 C L.A - L.Bi NORMAL COST FOR 1998 36{840 . .:: ~-, SCHEDULE II ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ · Section 1. PROJECTION OF SPECIAL FUND ASSETS TO DECEMBER 31, 1997 ASSETS AT JANUARY I, 1997 (12/31/96)------- 1. $ 441,234 PROJECTED INCOME TO DECEMBER 31$ 1997 A Minn. State Aid 21,001 B City Contribution 2,813 C Donations etc. 0 D Investment Income 37,505 E Realized Gains llOSSeS¡ 0 F Unrealized" losses 0 G Other income bURP pm ) 1,000 2. $ 62,319 TOTAL F LINES A THROU H ----------------- ------------ PROJECTED ASSETS PLUS INCOME 12/31/97 3. $ 503,553 Projected Disbursements through end of this year Hi Pensions $ 0 I Other benefits 0 J Administrative 3,014 4. $ 3,014 TOTAL F LINES H-I-J----------------------- ------------ PROJECTED ASSETS AT 12/31/97 (L.3 - L.4) 5. $ 500,539 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ Section 2. Determination of projected SURPLUS or DEFICIT @ 12/31/97. Projected Assets (Line 5é 6. i 500,539 Accrued Liability (Line , Schedule 1) 7. 562,272 ----------------- If L.6 > L.7~ enter difference: SURPLUS 8a. * 0 If L.7 > L.6, enter difference: DEFICIT 8b. 61,733 **Go to Section 3 if SURPLUS *** To Section 4 if DEFICIT** · ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ Section 3. Determination of 1998 Municipal Contribution (if SURPLUS) Normal Cost ~ine C, Schedule 1) ---------- 9. * 0 Calculated A . Expense (96 amt x 1.035) 10. 0 Less: K~ Minn. State Aid $ 0 L 5% of Line 5 0 M10% of Line 8a 0 Total Subtractions --------------- 11. $ 0 ------------------ 1998 City Contribution if SURPLUS exists (L. 8a) 12. $ 0 --------------------------------------------------------------~--------------------- ------------------------------------------------------------------------------------ Section 4. Determination of Municipal Contribution (if DEFICIT) Amortization of deficit(s) incurred prior to end of 1997 YR ORIGINAL AMT RET AMT LEFT INCUR. AMOUNT PRE V TO RETIRE 1996 . èÕ~527 lè;~94 61, H1 19 ° 19 0 Totals 80,527 18,794 61,733 8,053 TOT ORIG DEF 80,527 ----------- X .10 =-----13a. $ Deduct col f3á total from L. 8b. If col 3 < . b, difference is a NEW DEFICIT. $ 0 X .10 =--------13b. $ 0 ~. Normal Cost ~ine C, Sch. 1) -------------- 14. * 36,840 Calculated A . Expense (96 amt x 1.035) ----- 15. 3,120 · ------------ Total Costs lines 13a+13b+14+15------------ 16. 48,013 LESS: q~ Minn. State Aid ------ * 21 001 r 5% of Line 5---------- 25'027 Total Subtractions ------------~------------------- 17. $ 46,028 ------------ 1998 City Contribution, if DEFICIT exists ----------- 18. $ 1,985 , \ AVERAGE SPECIAL FUND INCOME bnon-investrnent) PER MEMBER · FOR PREVIOUS THREE YEAR PERI D. ACTV YEAR STATE LOCAL 1þ10 ANNUAL AVERAGE 3~ FF AID TAXES SUR LUS TOTAL PER MBR TOTAL 28 1996 21,001 6,498 27,499 982 29 1995 15,995 6,498 22,493 776 29 1994 14,913 7,622 22,535 777 2,535 3YR TOTAL/3 2,535 / 3 = $845 Max pension (Avg. X 1.85, from chart) $1,500 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ CERTIFICATION OF SPECIAL FUND REQUIREMENTS This information must be certified to the clerk of the municisality or to the independent non-profit firefighting corporation by 08/ 1/97. We, the officers of the St. JOse~h Firefighters' Relief Association, state that the accompan~ing sche ules have been ~repared in accordance with the provisions of he Minn. Stat. Ch. 69.77 , subd 4. The average amount of available financing ~er active member for the ~ast three years was $845 Further, bene it levels have been estab ished in accordance with the aVeTage amount of available financing, as required by Minn. law. The minimum city contribution for 1998 is: $1,985 , President Date · , Secretary Date ==~~====:=:::::~:::=============~:~:=~~~:=::=================== These Schedules werepre~ared Prepared by: from information provlde by Gus Welter, consultant Officers of the Relief Association 1901 Meadowview Road and State Auditor Reports. Bloomington, MN 55425 Calculated as 12/31/97 (612) 854-8856 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ CLERK'S CERTIFICATION I am the clerk (or other designated officialé of the city of St. Joseph. I have received the completed Office of the tate Auditor Schedules I & II from the St. Joseph Firefighters Relief Association on , 1997. I have reviewed Section 2( lines 8, 12t and 18 of Sch. II. It Ilne 12 or line 18 reflects a required municlpal contribu ion( I certify that I will so advise the munici~al governin~ body at lts next regularly scheduled meeting. If the Cer ification 0 the Officers discloses that the Bylaws have been amended to provide a benefit increase, I certify that the municipal governing body has passed a resolution which approves the change in the bylaws. A copy of the resolution is attached (if required). Date ~ ,1997 Signature Phone # Title City Clerk · (Note: Failure to file this document in a timel~ manner, whether or not a municipal contribution is required, will resul in loss of state aid.) -. - t .-r >'.. SCHEDULE I-II FOR STATE FIRE AID YEAR 1998 ST JOSEPH COUNTY OF STEARNS . FIREFIGHTERS' RELIEF ASSOCIATION Report o~ financial condition to end of 1997 and requirements for 1998 SCHEDULE I CALCULATION OF SPECIAL FUND LIABILITY FOR ALL MEMBERS AT PENSION LEVEL OF $1,250 PER YEAR OF ACTIVE SERVICE ENTRY TO END OF 1997 TO END OF 1998 NO NAME DATE YRS LIAB YRS LIAB ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ 1 W WASNER Apr-61 37 46,250 38 47,500 2 R TAU FEN AUï-69 28 35,000 29 36,250 3 D THEISEN Ju -73 24 30,000 25 31,250 4 J THEISEN May-75 23 28,750 24 30,000 5 T LOSO Jun-75 23 28,750 24 30,000 6 S SCHIRBER Mar-76 22 27,500 23 28,750 7 G BAGGENSTOSS Oc -76 21 26,250 22 27,500 8 J MARTHALER Oet-77 20 25,000 21 26,250 9 T LOWELL Nov-77 20 25,000 21 26,250 10 F LOSO Dee-77 20 25,000 21 26,250 11 Du PFANNENSTEI Oet-78 19 23,050 20 25,000 12 K TWIT Oet-78 19 23,050 20 25,000 13 K GRUBER May-79 19 23,050 20 25,000 14 E MERKLING Aug-79 18 21,225 19 23,050 15 Da PFANNENSTEI Fe -80 18 21,225 19 23,050 16 D SCHERER Jan-81 17 19,500 18 21,225 17 J ZIEBOL Nov-80 17 19,500 18 21,225 18 J MEYER May-85 13 13,375 14 14,800 19 W LOWELL May-85 13 13,375 14 14,800 20 N LOSO Apr-87 11 10,725 12 12,025 21 J KARNICK Aug-88 9 8,325 10 9,500 . 22 B ORCUTT Sep-88 9 8,325 10 9,500 23 R TORBORG Dee-88 9 8,325 10 9,500 24 M WINTER Nov-92 5 4,175 6 5,125 25 S JOHNSON Nov-92 5 4,175 6 5,125 26 M LYON Nov-92 5 4,175 6 5,125 27 M GROSS Oet-96 1 750 2 1,550 28 J TAUFEN Oct-96 1 750 2 1,550 29 J HONER Oct-96 1 750 2 1,550 30 31 32 33 34 35 36 37 38 39 40 41 42 DEF 43 T PFLUEGER 9/75-9/97 22X1100 24,200 24,200 44 45 46 E.V. 47 D KLEHR .84 X 600 X 16 8,064 8,064 48 M LOSO .64 X 800 X 11 5 632 5 632 49 D PFAN 3/78-3/97 .96XIIOOX19 20~064 20~064 50 ACCRUED LIAB FOR ACTIVE MEMBERS 525,325 563,700 ACCRUED LIAB FOR DEFERRED MEMBERS 24,200 24,200 ACCRUED LIAB FOR EARLY VESTED MBRS 33,760 33,760 4IIÞ ACCRUED LIAB FOR UNPD INSTALLMENTS A~ ACCRUED LIABILITY THROUGH 1998 621,660 . B ACCRUED LIABILITY THROUGH 1997 583,285 583,285 C L.A - L.B; NORMAL COST FOR 1998 38,375 r-' -, r ~ SCHEDULE II ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ Section 1. PROJECTION OF SPECIAL FUND ASSETS TO DECEMBER 31, 1997 . ASSETS AT JANUARY 1, 1997 (12/31/96)------- 1. $ 441,..234 PROJECTED INCOME TO DECEMBER 31$ 1997 A Minn. State Aid 21,001 B City Contribution 2,813 C Donations etc. 0 D Investment Income 37,505 E Realized Gains llOSSeS¡ 0 F Unrealized II losses 0 G Other income b ußP pm ) 1,000 2. $ 62,319 TOTAL F LINES A THROU H ----------------- ------------ PROJECTED ASSETS PLUS INCOME 12/31/97 3. $ 503,553 Projected Disbursements through end of this year Hi Pensions $ 0 I Other benefits 0 J Administrative 3,014 3,014 TOTAL F LINES H-I-J----------------------- 4. $ ------------ PROJECTED ASSETS AT 12/31/97 (L.3 - L.4) 5. $ 500,539 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ Section 2. Determination of projected SURPLUS or DEFICIT @ 12/31/97. Projected Assets (Line 5é 6. ~ 500,539 Accrued Liability (Line , Schedule 1) 7. 583,285 ----------------- If L.6 > L.7~ enter difference: SURPLUS 8a. f 0 If L.7 > L.6, enter difference: DEFICIT 8b. 82,746 **Go to Section 3 if SURPLUS *** To Section 4 if DEFICIT** ------------------------------------------------------------------------------------ . ------------------------------------------------------------------------------------ Section 3. Determination of 1998 Municipal Contribution (if SURPLUS) Normal Cost ~ine C, Schedule 1) ---------- 9. ~ 0 Calculated A . Expense (96 amt x 1.035) 10. 0 Less: K~ Minn. State Aid $ 0 L 5% of Line 5 0 M 10% of Line 8a 0 Total Subtractions --------------- 11. $ 0 ------------------ 1998 City Contribution if SURPLUS exists (L. 8a) 12. $ 0 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ Section 4. Determination of Municipal Contribution (if DEFICIT) Amortization of deficit(s) incurred prior to end of 1997 YR ORIGINAL AMT RET AMT LEFT INCUR. AMOUNT PREY TO RETIRE 1996 èõ~527 1£;194 61, H1 19 0 19 0 Totals 80,527 18,794 61,733 8,053 TOT ORIG DEF 80,527 ----------- X .10 =-----13a. $ Deduct col £3~ total from L. 8b. If col 3 < . b, difference is a 2,101 NEW DEFICIT. $ 21,013 X .10 =--------13b. $ Normal Cost ~ine C, Sch. 1) -------------- 14. ~ 38,375 " Calculated A . Expense (96 amt x 1.035) ----- 15. 3,120 ------------ . Total Costs lines 13a+13b+14+15------------ 16. 51,649 LESS: q~ Minn. State Aid ------ i 21 001 r 5% of Line 5---------- 25~027 46,028 Total Subtractions -------------------------------- 17. $ ------------ 1998 City Contribution, if DEFICIT exists ----------- 18. $ 5,621 ,':I ,-I;' ~... . AVERAGE SPECIAL FUND INCOME bnon-investment) PER MEMBER FOR PREVIOUS THREE YEAR PERI D. ACTV YEAR STATE LOCAL 1þ10 ANNUAL AVERAGE 3YR FF AID TAXES SUR LUS TOTAL PER MBR TOTAL 28 1996 21,001 6,498 27,499 982 29 1995 15,995 6,498 22,493 776 29 1994 14,913 7,622 22,535 777 2,535 3YR TOTAL/3 2,535 / 3 = $845 Max pension (Avg. X 1.85, from chart) $1,500 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ CERTIFICATION OF SPECIAL FUND REQUIREMENTS This information must be certified to the clerk of the municißality or to the independent non-profit firefighting corporation by 08/ 1/97. We, the officers of the St. JoSe8h Firefighters' Relief Association, state that the accompan~ing sche ules have been ~repared in accordance with the provisions of he Minn. Stat. Ch. 69.77 , subd 4. The average amount of available financing ~er active member for the ~ast three years was $845 Further, bene it levels have been estab ished in accordance with the average amount of available financing, as required by Minn.law. The minimum city contribution for 1998 is: $5,621 . ' President Date ===~~=:::::::-::=============~:::=~~~~===================== These Schedules were pre~ared Prepared by: from information provlde by Gus Welter, consultant Officers of the Relief Association 1901 Meadowview Road and State Auditor Reports. Bloomington, MN 55425 Calculated as 12/31/97 (612) 854-8856 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ CLERK'S CERTIFICATION I am the clerk (or other desiq.oated officialé of the city of St. Joseph. I have received the completed Office of the tate Auditor Schedules I & II from the St. Joseph Firefighters Relief Association on , 1997. I have reviewed Section 2( lines 8, 12£ and 18 of Sch. II. It Ilne 12 or line 18 reflects a required municlpal contribu ion( I certify that I will so advise the munici~al gOvernin¥ body at lts next regularly scheduled meeting. If the Cer ification 0 the Officers discloses that the Bylaws have been amended to provide a benefit increase, I certify that the municipal governing body has passed a resolution which approves the change in the bylaws. A copy of the resolution is attached (if required). "' Date ,1997 Signature . Phone # Ti tie City Clerk (Note: Failure to file this document in a timelr manner, whether or not a municipal contribution is required, will resul in loss of state aid.)