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Home My WebLink About2004 [01] Jan 15 {Book 29} www.cityofstjoseph.com ity of St. Joseph . St. Joseph City Council January 15, 2004 25 College Avenue North 7:00 PM PO Box 668 St. Joseph. MN 56374 (320) 363-7201 1. 7:00 PM - Call to Order Fax: (320) 363-0342 2. Approve Agenda ADMINISTRATOR 3. Consent Agenda Judy Weyrens a. Bills Payable - Requested Action: Approve check numbers MAYOR b. Minutes - Requested Action: Approve November and December Minutes Larry J. Hosch c. Sales Tax Resolution - Requested Action: Authorize the Mayor and Administrator to execute Resolution 2004-04 requesting the MN Legislature to COUNCILORS extend the % cent sales tax a minimum of 20 years. Alan Rassier d. Ordinance 52 Amendment - Definition of Family - Requested Action: Accept the recommendation of the City Attorney and Planning Commission and Ross Rieke approve the definition of a family. Gary Utsch e. Ordinance 52 Amendment - Requested Action: Accept the recommendation of Dale Wick the Planning Commission and amend the Industrial Zoning Regulations establishing the sideyard setback for industrial property platted prior to 1999 to be 10 feet. f. Engineer Rates - 2004- Requested Action: Accept the 2004 Rates for Engineering Services as presented by SEH. . g. Transportation Planning - Requested Action: Designate 12th Avenue from Minnesota Street to Jade Road as a collector street with the design to be determined as development occurs and to designate 88th (20th) Avenue as an arterial road with the location and design to be determined as development occurs. - 4. Public Comments to the Agenda . 5. 7:05 PM - Noise Violation, 24 Birch Street East, Michael Deutz 6. 7:20 PM - American Manufacturing, Variance Request 7. 7:35 PM - City Engineer Reports a. Water Distribution Study and Wellhead Protection Plan b. New Water Treatment Plant c. Other Matters 8. Police Chief Reports - Capital Purchase Request 9. Mayor Reports 10. Council Reports 11 . Administrator Reports a. LELS Grievance b. Street Addressing Memo . City of st. Joseph 01/09/04 3:39 PM . Page 1 Bills Payable . Check # Search Name Comments Amount FUND DEPART OBJ 033566 CRAFTS DIRECT light bulbs, etc $33.08 101 41430 200 033567 CRAFTS DIRECT Office supplies $18.64 101 41430 200 033568 HElM, JAMES fire service certifications $200.00 105 42240 331 033569 ABBOTT, LONNIE reimbursement, papa guisseppe $27.69 101 45202 530 ')33570 ACCLAIM BENEFITS medical flex $1,328.90 101 )33571 ACCOUNTEMPS acet 11/28 $600.00 101 41530 300 )33571 ACCOUNTEMPS acct 12/5 $1,000.00 101 41530 300 )33572 ALL STAR TROPHEY retirement, firefighter awards $181.90 105 42210 200 )33573 AMERICAN LEGION POST #328 lunch for firefighters $39.69 105 42220 210 )33574 AUTO VALUE PARTS STORES - WES door hinge, backup alarm $53.81 101 45201 220 )33574 AUTO VALUE PARTS STORES - WES antifreeze $35.27 101 42152 220 )33575 BANYON DATA SYSTEM winub conversion $300.00 490 41430 581 )33576 BATTERIES PLUS 12 pager batteries $30.69 105 42250 230 )33577 BILL WASNER'S SALES & SERVICE snow removal $280.00 101 43125 300 )33577 BILL WASNER'S SALES & SERVICE haullïght poles $200.00 101 43125 410 133578 BRAUN INTERTEC ENGINEERING,INC sewer tests $44.00 602 49480 312 133579 CASEY'S GENERAL STORE $12.17 602 49490 212 133579 CASEY'S GENERAL STORE $12.18 105 42220 210 133580 CELLULAR 2000 cell phone $28.89 602 49490 321 )33580 CELLULAR 2000 battery $20.24 101 42151 321 )33580 CELLULAR 2000 cell phone $28.90 101 41430 321 )33580 CELLULAR 2000 cell phone $115.59 101 42151 321 )33580 CElLULAR2000 cell phone $28.90 101 43120 321 ). CELLULAR 2000 cell phone $28.90 101 45202 321 ; u 1 CENTRAL MCGOWAN medical oxygen $17.67 105 42220 210 CENTRAL MCGOWAN medical oxygen $8.83 101 42120 210 )33582 CITY OF ST. CLOUD nov sewer rental $10,489.77 602 49480 - 419 )33583 COLD SPRING ELECTRIC SERVICES rewire air compressor and ground phone syste $778.81 429 43120 580 )33584 COMMISSIONER OF REVENUE state w/h 11/03 $1,297.71 101 )33585 EFTPS fed w/h 11/03 $2,761.96 101 )33585 EFTPS fica w/h 11/03 $960.68 101 )33585 EFTPS fica w/h 11/03 $2,031.48 101 )33586 FASTENAL COMPANY bolts, locks, nuts $10.73 101 43125 220 133587 FIRST STATE BANK payroll services, november $20.00 101 41530 200 )33588 GOODIN COMPANY motor for heater $70.29 105 42280 220 )33588 GOODIN COMPANY supplies $7.07 429 43120 580 )33589 GRAEVE, JAMES 4 planning meetings $80.00 101 41120 103 )33590 GRANITE ELECTRONICS install radio, siren, switch, etc $857.01 490 42152 550 133590 GRANITE ELECTRONICS repair radio $102.20 101 42151 233 133590 GRANITE ELECTRONICS replace flashers $163.03 101 42152 220 i33591 HAWKINS WATER TREATMENT GRO water tests $29.00 601 49420 312 33591 HAWKINS WATER TREATMENT GRO water tests $29.00 601 49420 312 33591 HAWKINS WATER TREATMENT GRO sewer tests $109.00 602 49480 312 33592 HElD CONSTRUCTION permit refund $3,055.00 101 00000 33592 HElD CONSTRUCTION permit refund $2,750.00 101 00000 33593 HENRY & ASSOCIATES water meters, hydrant markers $2.006.23 601 49430 210 33594 HOME DEPOT CR items for breakroom $249.10 429 43120 580 33595 J & M OIL CO. gas,ups $183.74 101 45202 210 33595 J & MOIL CO. gas, ups $183.74 601 49440 210 33595 J & M OIL CO. gas, ups $183.73 602 49450 210 33595 J & M OIL CO. gas, ups $183.73 602 49490 210 33595 J & M OIL CO. gas, ups $183.74 101 43120 ; 210 33596 KALINOWSKI, KATHLEEN S. 4 planning meetings $80.00 101 41120 103 33596 KALlNO\iVSKI; KATHLEEN S. 4 planning meetings -$80.00 101 41120 103 3. KEYSTONE AUTOMOTIVE INDUSTRIE 120 gal air compressor $2,544.29 429 43120 580 3 LEE'S ACE HARDWARE cord $10.53 601 49410 220 33 8 LEE'S ACE HARDWARE bolts, barbs, plugs $13.65 429 43120 580 33598 LEE'S ACE HARDWARE bag of quikcrete $4.25 101 43120 210 33598 LEE'S ACE HARDWARE bushing $1.59 429 43120 580 City of St. Joseph 01/09/04 3:39 P~ Page Bills Payable . Check # Search Name Comments Amount FUND DEPART OBJ 033598 LEE'S ACE HARDWARE flasher 83.08 101 42120 210 033598 LEE'S ACE HARDWARE blades, caulking 853.13 101 43125 220 033598 LEE'S ACE HARDWARE bolts, nuts 84.86 101 43120 210 033598 LEE'S ACE HARDWARE paint $7.46 101 43120 210 033598 LEE'S ACE HARDWARE electric hammer rental $63.90 101 43120 410 033598 LEE'S ACE HARDWARE screws, wire, lights $4.14 101 43120 220 033598 LEE'S ACE HARDWARE 80 pack bulbs $84.35 105 42280 220 033599 LEEF BROS clothing service, floor runners 575.00 101 41942 210 033599 LEEF BROS clothing service, floor runners 569.82 601 49440 171 033599 LEEF BROS clothing service, floor runners 568.82 602 49490 171 033599 LEEF BROS clothing service, floor runners $69.82 101 45202 171 033599 LEEF BROS clothing service, floor runners 869.82 101 43120 171 033599 LEEF BROS clothing service, floor runners 871.36 101 42120 220 033600 LESNICK. MARGE 3 planning meetings 860.00 101 41120 103 033601 LlNGL, GREG & JULIE nov cleaning 5220.00 101 41941 300 033602 LOSO'S STORE supplies $10.55 101 42120 210 033603 MACQUEEN EQUIPMENT amber strobe light 57.41 101 43120 220 033603 MACQUEEN EQUIPMENT insert for coupling 5124.10 101 43120 210 033604 MANEY INTERNATIONAL INC. fuel supplement. taillight lens 833.13 101 43120 210 033604 MANEY INTERNATIONAL INC. fix brake on unit #88 5607.71 101 43120 220 033605 MINNESOTA TRAVEL MANAGEMENT lease unit 4448-oct 5807.55 101 42152 414 033605 MINNESOTA TRAVEL MANAGEMENT lease unit 4783-aug 5867.07 101 42152 414 033605 MINNESOTA TRAVEL MANAGEMENT lease unit 4448-aug 5807.55 101 42152 414 . 033605 MINNESOTA TRAVEL MANAGEMENT lease unit 4182-oct 5379.75 101 42152 414 033605 MINNESOTA TRAVEL MANAGEMENT lease unit 4182-aug 5379.75 101 42152 414 033605 MINNESOTA TRAVEL MANAGEMENT gas unit 4182-aug 5371.45 101 42152 414 033605 MINNESOTA TRAVEL MANAGEMENT gas unit 4182-oct 5397.63 101 42152 414 033605 MINNESOTA TRAVEL MANAGEMENT lease unit 4783-oct 5867.07 101 42152 414 033606 MUNICIPAL DEVELOPMENT CORP nov eda services $1,624.93 150 46500 300 033607 OFFICE MAX paper, stapler, tape, etc $133.52 101 41430 200 033607 OFFICE MAX transcriber 8213.99 101 42120 581 033608 OFFICE TEAM admin ree/sec 11/28 $408.00 101 41430 300 033608 OFFICE TEAM police rec/sec 11/28 $369.90 101 42120 300 033609 ONE CALL CONCEPTS, INC nov notification fees 576.73 601 49440 319 033609 ONE CALL CONCEPTS, INC nov notification fees 576.72 602 49490 319 033610 PERA retirement 527.32 101 41430 210 033610 PERA retirement 10/22 pay $160.00 101 033610 PERA retirement 9/26 pay $126.00 101 033610 PERA retirement 12/10 pay $3,165.38 101 033611 POST AGE BY PHONE postage 840.83 101 41430 322 033611 POSTAGE BY PHONE postage $30.56 101 42120 322 033611 POSTAGE BY PHONE postage $128.61 601 49420 322 033612 PRECISE REFRIGERATION INC check heating and change filters 8216.72 105 42280 220 033612 PRECISE REFRIGERATION INC kit for generator 8210.44 105 42280 220 033613 R. L. LARSON EXCAVATING, INC east baker, pay #3 57,487.42 501 49470 530 033613 R. L. LARSON EXCAVATING, INC test well, pay #2 81,515.27 428 49430 530 033613 R. L. LARSON EXCAVATING. INC northland plat 7. pay #4 S4,432.70 428 43123 530 033613 R. L. LARSON EXCAVATING, INC liberty pointe, pay #4 $168,570.29 428 43124 530 033613 R. L. LARSON EXCAVATING, INC northland plat 7, pay #4 -$4,432.70 428 43123 530 033613 R. L. LARSON EXCAVATING, INC test well, pay #2 -81,515.27 428 49430 530 033613 R. L. LARSON EXCAVATING, INC east baker, pay #3 -57,487.42 501 49470 530 ':33613 R. L. LARSON EXCAVATING, INC liberty pointe, pay #4 -5168,570.29 428 43124 530 (;33614 RAJKOWSKI HANSMEIER L TD legal-criminal 5594.00 101 42120 304 033614 RAJKOWSKI HANSMEIER L TO legal-fire 8306.00 105 42210 304. 033614 RAJKOWSKI HANS MEIER L TO legal-general 51,818.00 101 41610 304 033614 RAJKOWSKI HANSMEIER L TO legal-general 838.00 101 41610 304 033615 RIDGEWATER COLLEGE 4 firefighers certification courses 8240.00 105 42240 443 033616 RISK'S SAFETY CONSULTING CO. incident command course $100.00 105 42240 443 033617 SAM'S CLUB tapes, film 556.54 101 42120 210 City of St. Joseph 01/09/04 3:39 PM Page 3 Bills Payable . Check # Search Name Comments Amount FUND DEPART OBJ 033618 SEH GIS services $5,807.29 428 49900 530 033619 SQUARE CUT BUILDERS permit refund $302.50 101 00000 033620 ST. JOE TOUCHLESS CAR WASH 6 police car washes $25.56 101 42152 220 033621 ST. JOSEPH HISTORICAL SOCIETY forward donation from Lions Club $500.00 101 00000 033622 ST. JOSEPH NEWS LEADER proposed property tax & budget ad $130.80 101 41120 340 033622 ST. JOSEPH NEWSLEADER skating rink ad $22.20 101 45120 340 033623 ST. JOSEPH VOLUNTEER FIRE DEPT lunch dues $1,008.00 101 033624 STEARNS COUNTY AUDITOR-TREAS outlot taxes $198.72 101 41910 449 033624 STEARNS COUNTY AUDITOR-TREAS outlot taxes $12.48 101 41910 449 033625 STEARNS ELECTRIC ASSOCIATION 2003 rural development loan payment $29,154.97 321 47100 640 033626 SWORSKI, MICHAEL safety shoes $84.99 101 43120 171 033627 THEISEN, MARY fire station cleaning 12-02/12-03 $780.00 105 42280 300 033628 UNIVERSITY OF MINNESOTA workplace issues $275.00 101 41530 331 033628 UNIVERSITY OF MINNESOTA training and development $275.00 101 41530 331 033628 UNIVERSITY OF MINNESOTA HR issues $275.00 101 41530 331 033629 UNUM LIFE INSURANCE nav disability $354.73 101 ::133630 US CABLE intemet access $50.55 101 41430 321 )33630 US CABLE internet access $40.55 105 42250 321 )33630 US CABLE ,intemet access $0.09 101 41430 321 )33631 US LINK november services $106.54 101 41430 321 )33631 US LINK november services $44.51 601 49440 321 )33631 US LINK navember services $42.15 602 49490 321 )33631 US LINK november services $89.09 105 42250 321 . US LINK november services $64.05 150 46500 321 US LINK november services $357.65 101 45201 321 ) 1 US LINK november services $253.72 101 42151 321 )33631 US LINK navember services $44.51 101 41941 321 ~ )33631 US LINK novembersennces $44.51 101 41430 ' 321 )33631 US LINK november services $74.94 602 49470 321 )33631 US LINK navember services $74.93 602 49471 321 )33631 US LINK navember services $46.96 602 49472 321 )33631 US LINK navember services $46.96 602 49473 321 )33631 US LINK november services $45.91 602 49490 321 )33631 US LINK navember services $44.51 101 41946 321 )33632 WEYRENS, JUDY mileage reimbursement $58.40 101 41430 331 133633 XCELENERGY nov utilities $36.91 602 49471 383 )33633 XCELENERGY nav utilities $231.71 601 49435 381 ,33633 XCELENERGY nav utilities $314.28 105 42280 383 33633 XCELENERGY nov utilities $290.59 105 42280 381 33633 XCELENERGY nov utilities $6.28 101 42500 326 33633 XCELENERGY nov utilities $30.35 101 45201 381 33633 XCELENERGY nav utilities $264.09 602 49480 381 33633 XCELENERGY nav utilities $22.61 101 42610 386 33633 XCELENERGY nov utilities $1,713.89 101 43160 386 33633 XCELENERGY ,nav utilities $22.83 101 45202 381 33633 XCELENERGY nov utilities $54.00 101 45123 381 33633 XCELENERGY nov utilities $219.33 101 41941 381 33633 XCELENERGY nov utilities $422.36 101 41941 383 33633 XCELENERGY nov utilities $255.89 601 49420 381 33633 XCELENERGY nov utilities $260.12 101 41942 383 33633 XCELENERGY nav utilities $77.83 602 49470 381 33633 XCELENERGY nov utilities $45.52 ·101 43120 381 33633 XCELENERGY nov utilities $122.48 101 45201 383 33633 XCELENERGY nav utilities $183.73 101 43120 383 '. XCELENERGY . nav utilities $50.52 101 41946 381 ~3 3 XCELENERGY nav utilities $140.79 601 49420 383 XCELENERGY nav utilities $86.29 601 49410 383 33633 XCELENERGY nov utilities $151.05 602 49480 383 13633 XCELENERGY nav utilities $445.82 101 41942 381 City of St. Joseph 01/09/04 3:39 Pt\, Page' Bills Payable . Check # Search Name Comments Amount FUND DEPART OBJ 033633 XCELENERGY nov utilities $799.24 601 49410 381 033634 ACCLAIM BENEFITS administration expenses 511.11 101 41530 137 033634 ACCLAIM BENEFITS administration expenses 533.35 101 42120 137 033634 ACCLAIM BENEFITS administration expenses 522.22 101 41430 137 033634 ACCLAIM BENEFITS administration expenses 53.70 603 43230 137 033634 ACCLAIM BENEFITS administration expenses 53.70 602 49490 137 033634 ACCLAIM BENEFITS administration expenses 511.11 101 45202 137 033634 ACCLAIM BENEFITS administration expenses 514.81 601 49440 137 033635 ACCOUNTEMPS acct 12112 51,000.00 101 41430 300 033636 AFSCME COUNCIL 65 sept dues 5175.80 101 033636 AFSCME COUNCIL 65 nov dues $146.50 101 033636 AFSCME COUNCIL 65 oct dues 5146.50 101 033637 AT & T WIRELESS SERVICES squad modems 5147.00 101 42151 321 033638 AUTO VALUE PARTS STORES - WES door hinge 517.92 101 43120 220 033638 AUTO VALUE PARTS STORES - WES backup alarm 547.56 101 43125 220 033639 BOUND TREE MEDICAL, LLC cuffs. lights. scissors 5182.71 105 42270 210 033640 CELLULAR 2000 58.55 105 42250 321 033641 COMMISSIONER OF REVENUE 12/10 pr 51,105.70 101 033642 DISPLAY SALES wreaths, banding strap 54,100.25 101 00000 033643 EFTPS 12/10 pr 55,401.36 101 033643 EFTPS 12/10pr 52,436.11 101 033644 G&J AWNING AND CANVAS repair canvas on ladder #2 540.00 105 42260 220 033645 ING LIFE INS & ANNUITY COMPANY d.c. 11/26 pr 550.00 101 . 033645 ING LIFE INS & ANNUITY COMPANY d.c 9/17 pr 550.00 101 033645 ING LIFE INS & ANNUITY COMPANY d.c. 10/1 pr 550.00 101 033645 ING LIFE INS & ANNUITY COMPANY d.c.JO/15 pr 550.00 101 033645 ING LIFE INS & ANNUITY COMPANY d.c. 10/29 pr 550.00 101 033645 ING LIFE INS & ANNUITY COMPANY d.c. 11/12 pr 550.00 101 033645 ING LIFE INS & ANNUITY COMPANY d.c. 12110 pr 550.00 101 033646 K.E.E.P.R.S. INC uniform, jeff youn9 560.29 101 42120 171 033646 K.E.E.P.R.S. INC uniform, brad meyer 5251.36 101 42120 171 033647 KLN DISTRIBUTING nobilis system, nee monitor 51,669.92 490 41430 581 033647 KLN DISTRIBUTING service time 5361.00 101 41430 220 033648 LELS sept dues 5185.00 101 033648 LELS oct dues 5185.00 101 033648 LELS nov dues 5185.00 101 033649 MINNESOTA ELEVATOR, INC december services 569.62 101 41942 220 033650 MOTOROLA repair pagers 5158.02 105 42250 230 033651 NCPERS GROUP LIFE INSURANCE life insurance, december 59.00 101 033652 OFFICE TEAM PD reclsec 1215 5616.50 101 42120 300 033652 OFFICE TEAM admin reclsec 1215 5680.00 101 41430 300 033653 QPR 3 ton cold patch 5219.00 101 43120 220 033654 R. L. LARSON EXCAVATING, INC liberty pointe, pay #4 5168.570.29 428 43124 530 033654 R. L. LARSON EXCAVATING, INC east baker, pay #3 $7.487.42 501 49470 530 033654 R. L. LARSON EXCAVATING, INC northland plat 7, #2 $4,432.70 428 43123 530 033655 SEH eng, new city well $3,411.00 428 49430 530 033655 SEH eng, 2003 trunk water 52.981 .42 428 49430 530 J33655 SEH eng, general 5362.00 101 43131 303 033655 SEH eng, storm water mgmt. 53,360.78 428 49900 530 033655 SEH eng, SCDP grant $588.36 425 43122 530 J33655 SEH eng, callaway st. 51,302.00 101 43131 303 033655 SEH eng. northland 8 53.997.60 430 43120 530 033655 SEH eng, northland 7 5212.00 428 43123 530 033655 SEH eng, cloverdale 52,501.40 431 43120 530. 033655 SEH eng, muni. St. aid 5376.00 101 43131 303 033655 SEH eng, graceview 2 55,441.88 101 43131 303 033655 SEH eng, northland 7 52,155.20 428 43123 530 033655 SEH eng, 2002 st imp 51,094.84 425 43120 530 033655 SEH eng, liberty point $13,373.89 428 43124 530 City of St. Joseph 01/09/04 3:39 PM Page 5 Bills Payable . Check # Search Name Comments Amount FUND DEPART OBJ 033655 SEH eng, SE utility imp. $779.00 425 49490 530 033655 SEH eng, st. joe tranp. Plan $1,563.60 101 43131 303 033655 SEH eng, baker street $315.50 501 49470 530 033655 SEH eng, arcon $270.04 101 43131 303 033655 SEH eng, graceview $880.96 101 43131 303 033655 SEH eng, CR 121 $1,891.20 425 43122 530 033655 SEH eng, pond view ridge 7 $43.50 101 43131 303 033655 SEH northland 6 $885.42 101 43131 303 033656 ST. CLOUD TRUCK SALES lens $27.42 101 43120 220 033657 ST. JOSEPH FIRE RELIEF ASSN 2003 pension contribution $28,757.00 105 42220 448 033658 ST. JOSEPH TOWNSHIP 2003 tax share-Se utility area $3,182.14 101 41910 449 033658 ST. JOSEPH TOWNSHIP 2003 tax share-CR 121 $16,916.19 101 41910 449 033658 ST. JOSEPH TOWNSHIP 2003 tax share-whispering pines $886.01 101 41910 449 033658 ST. JOSEPH TOWNSHIP 2003 tax share-bee line $223.80 101 41910 449 033658 ST. JOSEPH TOWNSHIP 2003 tax share-borgert concrete $797.14 101 41910 449 033659 STEARNS COUNTY AUDITOR-TREAS quit claim deeds $3.30 101 41910 431 033660 STRATEGIC EQUIPMENT cups, tissue $42.97 101 41942 210 ::>33660 STRATEGIC EQUIPMENT cups, tissue $42.98 101 45202 210 )33661 TASER INTERNATIONAL training, pfannenstein $80.00 101 42140 331 )33662 TIREMAXX SERVICE CENTERS replace flywheel bolt $47.65 101 43120 220 )33663 TRAUT WELLS test well, pay #2 $1,515.27 428 49430 530 )33664 TROBEC ENTERPRISES bus to lage region $28.00 105 42240 331 )33665 -- ZEP MANUFACTURING supplies $83.53 101 45201 210 J. RHA ARCHITECT'S INC. architecture on LWT building $1.200.00 230 43120 520 ~3 08 ABBOTT, LONNIE, 3 park boards meetings $60.00 101 41120 103 ACCLAIM BENEFITS medical flex $194.30 101 )33669 ACCOUNTEMPS acct 12/19 $800.00 101 41530 300 )33670 AFSCME COUNCIL 65 december dues $146.50 101 )33671 AT & T WIRELESS SERVICES squad modems $147.00 101 42151 321 )33672 BORGERT PRODUCTS, INC/SKN TIF payment-principal $2,516.97 155 46500 600 )33672 BORGERT PRODUCTS, INC/SKN TI F payment-interest $5,929.00 155 46500 611 )33673 BROWNING-FERRIS INDUSTRIES refuse-parks $51.24 101 45202 384 )33673 BROWNING-FERRIS INDUSTRIES refuse-fire hall $51.24 105 42220 384 )33673 BROWNING-FERRIS INDUSTRIES refuse-water plant $51.24 602 49490 384 )33673 BROWNING-FERRIS INDUSTRIES refuse-residential $9,240.00 603 43230 384 )33674 CITY OF ST. CLOUD dec sewer rental $11,860.77 602 49480 419 )33675 COMMISSIONER OF REVENUE 9/17 pr w/h $1,048.09 101 )33675 COMMISSIONER OF REVENUE 12/24 pr w/h $1,035.01 101 )33675 COMMISSIONER OF REVENUE 3rd qtr 941 payment $143.51 101 )33676 DEUHS,DEEDRA 2 park board meetings $40.00 101 41120 103 )33677 DEUTZ. MICHAEL 2003 eda meetings $380.00 150 46500 103 ;33678 EFTPS 12/24 pr fed w/h $2,221.50 101 33678 EFTPS 10/1 pr fica w/h $427.62 101 33678 EFTPS 10/1 pr fed w/h $119.69 101 33678 EFTPS 10/1 pr fica w/h $2,235.08 101 33678 EFTPS 10/1 pr fed w/h $2,197.33 101 33678 EFTPS 9/17 pr fica w/h $2,237.80 101 33678 EFTPS 9/17 pr fed w/h $2,348.36 101 33678 EFTPS 12/24 pr fica w/h $2,320.22 101 33679 EMERGENCY APPARATUS MAl NT. IN repairs to engine #1 $1,506.45 105 42260 220 33680 FIRST STATE BANK dec ach fees $20.00 101 41530 200 33680 FIRST STATE BANK aug ach fees $20.00 101 41530 200 33681 GOHMAN,BRUCE 2003 eda meetings $320.00 150 46500 103 33682 HAWKINS WATER TREATMENT GRO water tests $29.00 601 49420 312 ~I HEARTLAND DOOR SALES INC. install reels, servide doors $849.70 105 42280 220 ~3 85 HONER PUMPING tank, labor, pipe, water line $1,135.16 101 00000 ING LIFE INS & ANNUITY COMPANY 12/24 pr w/h $50.00 101 33686 K.E.E.P.R.S. INC shirt-jansky $131.36 101 42120 171 33687 LEEF BROS floor runners-dec $40.00 101 41942 210 City of st. Joseph 01/09/043:39 Pt\ Page ¡ Bills Payable · Check # Search Name Comments Amount FUND DEPART OBJ 033687 LEEF BROS floor runners-dec 540.73 101 42120 220 033688 LELS dec dues 5185.00 101 033689 LESNICK, MARGE 3 park board meetings 560.00 101 41120 103 033690 LlNGL, GREG & JULIE dec cleaning 5275.00 101 41941 300 033691 METRO FIRE foam 5214.07 105 42220 240 033692 MUNICIPAL DEVELOPMENT CORP pay dec bank 51,215.00 150 46500 300 033693 MUSKE, CHUCK 3 park board meetings 560.00 101 41120 103 033694 OFFICE TEAM pd ree/sec 10/31 5616.50 101 42120 300 033694 OFFICE TEAM admin ree/sec 10/31 5646.00 101 41430 300 033694 OFFICE TEAM admin ree/sec 12/12 5680.00 101 41430 300 033695 PERA retirement pay 12/24 53.076.81 101 033695 PERA retirement pay 12/10 $134.00 101 033696 POSTAGE BY PHONE postage $32.00 101 42120 322 033696 POSTAGE BY PHONE postage $72.00 601 49420 322 033696 POSTAGE BY PHONE postage 584.00 101 41430 322 033696 POSTAGE BY PHONE postage $12.00 150 46500 322 033697 RENGEL PRINTING parking tickets 5338.67 101 42120 210 033698 SKAHEN. TOM 2003 eda meetings 5300.00 150 46500 300 C:33699 ST. CLOUD AREA PLANNING ORG. 3rd quarter assessment 51.592.00 101 41110 433 C:33700 STEARNS COOPERATIVE ELEC. ASS utilities-northland $44.54 602 49472 381 Q33700 STEARNS COOPERATIVE ELEC. ASS utilities-willenbring $379.75 101 43160 386 033700 STEARNS COOPERATIVE ELEC. ASS utilities-h&h $25.00 602 49472 381 033700 STEARNS COOPERATIVE ELEC. ASS utilities-cr 121 $44.72 602 49473 381 · 033700 STEARNS COOPERATIVE ELEC. ASS utilities-main facility $223.22 101 45201 381 033700 STEARNS COOPERATIVE ELEC. ASS utilities-dbllabs $27.82 602 49471 381 033701 STEARNS COUNTY AUDITOR-TREAS outiot taxes S 189.43 101 41910 449 033701 STEARNS COUNTY AUDITOR-TREAS outlot taxes S21.76 101 41910 449 033702 STEARNS COUNTY PUBLISHING lake wobegon ad $22.24 101 43120 340 033703 THEISEN, DAVE 4 fire board meetings $80.00 105 42210 103 033704 UNUM LIFE INSURANCE december disability 5354.73 101 033705 US TREASURY-IRS 9/30 941 amount due 5400.00 101 033705 US TREASURY-IRS 9/30 941amount due $534.00 101 033705 US TREASURY-IRS 9/30 941 amount due 530.52 101 41430 210 033.706 VIKING INDUSTRIAL CENTER safety vest, stencil 5263.46 105 42220 210 033706 VIKING INDUSTRIAL CENTER safety vests, gloves, glasses 5260.64 101 43120 212 033706 VIKING INDUSTRIAL CENTER safety vests, gloves, glasses $260.64 602 49490 212 033706 VIKING INDUSTRIAL CENTER safety vests, gloves, glasses 5260.64 601 49440 212 033707 XCELENERGY utilities $171.52 101 45201 383 033707 XCELENERGY utilities 5187.62 101 43160 386 033709 HOME DEPOT CR supplies for new shop 5249.10 429 43120 580 033710 OFFICE MAX index makers, legal pad S36.75 101 41430 200 033710 OFFICE MAX toner cartidge, desk pad 5126.08 101 42120 200 033710 OFFICE MAX CD's, binders, paper 5133.13 101 41430 200 033711 PERA 1n pr wth $3.084.54 101 033712 POSTMASTER 2004 bulk permit, utility bills $50.00 603 43230 322 033712 POSTMASTER 2004 bulk permit, utility bills S50.00 601 49440 322 033712 POSTMASTER 2004 rent. box 668 $66.00 101 41430 410 033712 POSTMASTER 2004 rent, box 268 536.00 101 42120 410 033712 POSTMASTER 2004 bulk permit, utility bills $50.00 602 49490 322 033713 SAMS CLUB 7' commercial rack $56.99 101 42120 240 5471,187.58 · DRAFT November 25, 2003 Page 1 of 2 Pursuant to due call ahd notice thereof, the City Council for the City öf St. Joseph met in special session . on Tuesday, November 25, 2003 at 6:00 PM in the S1; Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Gary Utsch, Ross Rieke, Dale Wick, AI Rassier. Administrator Judy Weyrens. City Representatives Present: Public Works Director Dick Taufen. Others Present: Ron Wasmund, Bill Barber. Buildinq Inspector InteNiew: Hosch reported that the City only received one proposal to provide staff Building Inspection SeNices. The Request for Proposal indicated that. the City of St. Joseph was seeking a firm to provide Building Inspection Services, providing 40 hours per week. In addition, the RFP requested a fee for seNice not based on the value of the Building Permits. At this time Ron Wasmund and Bill Barber of Inspectron presented the Council with the following information about the history of Inspectron and the seNices they can provided the City of St. Joseph: HISTORY · Inspectron is a Minnesota S Corporation organized in 1996 and recorded in 1997. · The mission of Inspectron is to provide quality building inspection services to local units of government. · Inspectron can provide many different levels of service to include: full time building department administration including collecting and accounting for permit fees, filing surcharge reports, plan reviews and inspections · Inspectron has three facets to their service: 1) provide full Building and Zoning Department -AGlministl"ation-throughenforcement-of-the Minnesota State Building Code and local Zoning . Ordinance. Fully computerized for the issuance of building permit, scheduling and tracking of inspections, monthly, quarterly and annual permit activity reports, state surcharge reports and census reports. Zoning administration, checking all buildings for compliance with zoning district stangards including permitted uses and dimensional standards. 2) Temporary Staffing. 3) On- site Sewage Treatment System review, inspection and approval. · Inspectron only hires Building Inspection Technology graduates or MN Certified Building Officials. SERVICES · Inspectron will provide full time building department administration including, application intake, plan review, permit issuance, field inspections, correction notices and issuance and re-inspection, certificate of occupancy issuance, monthly and annual reports to the City Council. · Inspectron will seNe as the Housing Inspector for the City to include inspecting new and existing rental properties, investigating and resolving housing complaints, and meeting with land owners and organizers to answer questions regarding the Rental Housing. · Inspectronwill enforce the Zoning Ordinance for land use compliance and will provide written recommendations to the Planning Commission for Industrial and Commercial Building Permits. · Inspectron Inc. will provide up to 40 hours of service per week for a monthly rate of $ 6,500 per month. All hours in excess of 40 hours per week will be billed at a rate of $ 50.00 per hour. The following is a summary of responses to questions asked by the City Council: · Zoning Administration will include erosion control and Inspectron will serve as a Development Liaison. · One Building Official will serve the City of St. Joseph and it will be the same person each day. Inspectron will hire an additional inspector. Therefore in the beginning their may be some rotation of Inspectors. Bill Barber will serve as the project manager for St. Joseph. · The schedule can be adjusted to accommodate inspections on evenings and weekends. · Will work cooperatively with the current Building Official to assure a smooth transition of service. . · Travel time is included in the 40 hours per week of service. DRAFT November 25, 2003 Page 2 of 2 · Inpsectron anticipates hiring a Building Official near St. Joseph, reducing the amount of travel time. · · Inspectran can offer St. Joseph Joseph depth of resources and quality building services. · The Building Official will be responsible for all facets of Building including drainage, garbage complaints, rental housing inspections and building plan review. Rassier made a motion to accept the proposal of Inspectron to provide Building Inspection Services at a cost of $ 6,500 per month. Hours in excess of 40 per week will be billed at $ 50.00 per hour. The motion was seconded by Utsch and passed unanimously. Maintenance Hire: Weyrens requested the Council consider adding a sixth person to the maintenance department. The Council has previously motioned to do so and put the matter on hold due to LGA reductions. In reviewing the possible staffing needs for the Maintenance Department, Weyrens stated that thought was given to hiring a person whose main responsibility would be meter reading, grass cutting and street painting. As such this position would be rated less than a maintenance worker and the new position would not include the use of heavy equipment. The Council would need to determine if this position would be different than that of a Maintenance Worker. If the answer is no, then the Council needs to determine if they hire additional staff will the existing list of applicants be used or should it be re- advertised. Weyrens presented the Council with an illustration of how utility rates could be increased to fund the position. Rassier stated that he supports hiring an additional Maintenance Worker and believes that the position should be filed in the same manner as the last individual hired and the existing pool of candidates should be reviewed. Rassier stated that he was part of the hiring committee and their were three candidates that finished with high ratings. It would be his recommendation to contact the individual who finished second when Randy Torborg was hired. Hosch stated that he is not prepared to increasewaterfsewer rates at this time. However, he supports hiring an additional staff person for the maintenance department and concurs with Rassier that the · existing pool of candidates should be considered. Utsch concurred with Hosch and Rassier and stated it is important to be consistent in hiring and supports hiring from the existing pool of candidates. Utsch made a motion to hire a sixth maintenance worker as requested by the Public Works Director with the opening being filled using the existing pool of candidates. If the second candidate does not accept the position the hiring committee will meet and make a recommendation to the City Council. The motion was seconded by Rassier and passed unanimously. Captial Purchase Request: Weyrens requested the Council authorize the purchase of an additional computer for the City Office Staff. The computer will be used by the new Building Official and the staff will be researching licensing the software used by Inspectran. Wick made a motion to authorize the purchase of an additional computer for the City Office as requested; seconded by Rieke. Discussion: Rieke requested that before the computer is purchased the details should be approved by Councilor Wick. The motion passed unanimously. Adjourn: Wick made a motion to adjourn at 7:20 PM; seconded by Utsch and passed unanimously. Judy Weyrens Adm in istrator · I Attachment: Yes or No I . REQUEST FOR COUNCIL ACTION Consent 3( c) DATE: January 15,2004 Administration ORIGINATING DEPARTMENT DEPARTMENT APPRO V AL AGENDA ITEM Sales Tax Resolution - Requested Action: Authorize the Mayor and Administrator to execute Resolution 2004-04 requesting the Minnesota Legislature to extend the Yz cent sales tax a minimum of 20 years. PREVIOUS ACTION In 2002 the area Cities were successful in receiving legislation to institute a 12 cent sales tax to support regional projects. The sales tax needed to be approved by referendum in each individual community before it could be implements. The voters of St. Cloud, Sauk Rapids, St. Augusta and Sartell approved the additional tax by 2002. The referendum failed in Waite Park and St. Joseph and in 2003 Waite Park brought the issue back to the voters and they have since approved the additional tax. -, The Sales Tax Authority granted by the Legislature was only for a three year period and is scheduled to . sunset in December 2004. ~ RECOMMENDED COUNCIL ACTION Authorize the Mayor and Administrator to execute Resolution 2004-04 requesting the MN Legislature to extend the 12 cent sales tax authority for a minimum of 20 years. FISCAL IMPACT If approved by the voters, St. Joseph could fund projects that may not be a reality without such tax. One of the special projects included a water park or bathroom facilities for the Parks that do not have them already. COMMENTS/RECOMMENDATIONS At the last Intergovernmental Meeting the Area Administrators were requested to meet and draft a resolution for Council action to request the extension of the sales tax. The Administrators meet and the following is the resolution that the area Communities will be asked to support. Please keep in mind that before St. Joseph can participate in the collection/distribution of the sales tax it must be approved by the voters. If the legislation is påssed and the Council supports the tax, the matter . could be placed before the voters in November of 2004. RESOLUTION NO. 2004-04 · A RESOLUTION REQUESTING THE MINNESOTA LEGISLATURE TO APPROVE A SPECIAL LAW AUTHORIZING THE EXTENSION OF THE ONE-HALF PERCENT SALES AND USE TAX AUTHORITY GRANTED TO THE CITIES OF ST. CLOUD, SARTELL, SAUK RAPIDS, ST. AUGUSTA, ST. JOSEPH AND "TAITE PARK DURING THE 2002 LEGISLATIVE SESSION vVHEREAS, the cities ofSt. Cloud, Sartell, Sauk Rapids, St. Augusta, St. Joseph, and vVaite Park collectively requested authority from the :MN Legislature in 2002 to impose a one-half percent sales and use tax for a minimum of eight years; and, WHEREAS, legislative approval was authorized by Minnesota Laws 2002, Chapter 377, Article 11, Section 2, for a maximum three year period; and, V'lHEREAS, the voters of the Cities ofSt. Cloud, Sartell, Sauk Rapids, St. Augusta, and Waite Park approved by referendum vote the imposition of a sales and use tax of one-half percent to facilitate improvements to the St. Cloud Regional Airport and for other improvements of regional significance as authorized in the legislation; and vVHEREAS, a joint powers agreement has been executed bet\.veen the participating cities to provide for the collection and distribution of the sales and use tax authorized in Minnesota Laws 2002, Chapter 377, Article 11, Section 2; and, · vVHEREAS, the need and benefits for public improvement projects of regional significance that are being assisted with. the local option sales and use tax have only continued tö grow since legislative authority was granted in 2002 for a maximum three year period; and, WHEREAS, the need and benefits for collaborative projects that avoid duplication and more efficient use of the public's tax dollar, as advocated by the MN legislature, has been facilitated in the St. Cloud metropolitan area with the implementation of local option sales tax; and, V'lHEREAS, continued reductions in local government aid and legislatively imposed levy limits will not otherwise allow for the construction of these needed public facilities. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF THE CITY OF ST. JOSEPH: 1. That the City of St. Joseph respectfully requests the Minnesota Legislature and Governor approve special legislation authorizing the extension of the authority granted by MÜmesota Laws 2002, Chapter 377, Article 11, Section 2, by allowing imposition of a one-half percent sales and use tax for a minimum of twenty (20) years. 2. That the City of St. Joseph supports use of the first $900,000 (increased annually · by CPI) of annual local option sales and use tax revenues for expansion to the St. Cloud Civic Center and expansion and/or construction of the Great River . Regional Library with all amounts collected in excess being returned to the cities that are parties to a joint powers agreement that provides for the collection and distribution of the sales and use tax revenues for expenditures for public improvement projects of regional significance and as authorized by local referendum approvals. Adopted by the City Council for the City of St. Joseph this 15th day of January, 2004. Larry Hosch, Mayor ATTEST Judy Weyrens, Administrator . -- . · I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Consent 3( d) DATE: January 15, 2004 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Ordinance 52 Amendment - Definition of a Family PREVIOUS ACTION The City Attorney has provided the Planning Commission and City Council with a recent court case concerning the definition of a family. As a result of that case the definition in the St. Joseph Code of Ordinance violates-the case-law;-Therefore the 'Planning-Commission conducted a public hearing on · January 5, 2004 and has recommended the Council approve the amendment redefining the definition of a family. No one was present at the public hearing to provide testimony for or against. RECOMMENDED COUNCIL ACTION Accept the recommendation of the Planning Commission and authorize the Mayor an9 Administrator to execute the Ordinance Amendment to 52.4 Subd. 22 (c) and publish the same. FISCAL IMP ACT None. COMMENTS/RECOMMENDATIONS · . City of Sf. Joseph Public Hearing The St. Joseph Planning Commission wi11 be conducting a public hearing on Monday, January 5, 2004 at 7:20 PM at the St. Joseph City Hall. The purpose of the hearing is considering amending the following sections of the St. Joseph Zoning Ordinance. 52.33 Subd. 6 - Proposed amendment excludes Industrial Property platted prior to 1999 from the increased sideyard setback. 52.4 Subd. 22 (c) - Defines a Family as any number of persons related by blood, marriage, or adoption and up to three unrelated persons. All persons wishing to speak will be heard and oral testimony wi11 be limited to 5 minutes. Written testimony can be mailed to the City Administrator, PO Box 668, St. JosephMN 56374. Judy \Veyrens - Admini strator . Publish: December 19. 2003 . . AMENDMENT TO ORDINANCE 52 ZONING ORDINANCE The City Council for the City ofSt. Joseph, HEREBY ORDAINS: That Section 52.4 Subd. 22(c) ofthe St. Joseph Code of Ordinances is to read as follows: "c) A family is any number of persons related by blood, marriage, or adoption and up to three (3) unrelated persons." This amendment shall become effective upon adoption and publication. This Ordinance was approved by the maj ority of the City Council of St. Joseph on this _day of ,2003. Larry Hosch, Mayor . Judy Weyrens; Administrator/Clerk This amendment was published in the on ,2003. . ~ . V Rajkowski 11 Seventh Avenue North '~~~~~~~~I Ltd. P.O. Box 1433 St. Cloud, MN 56302·1433 October 22, 2003 320·25,.,055 Toll Free 800445,9617 Ms. Judy Weyrens City Administrator for the City of St. Joseph Fax 320-251-5896 25 North College Avenue St. Joseph, MN 56374 rajhan@rajhan.com Re: City of St. Joseph - Definition of Family www.rajhan.com Our File No. 21753 "\ Dear Judy: The S1. Joseph Ordinance Code provides a definition of the tenn 'family'. A family can be a group of unrelated individuals or blood relatives living together. However, S1. Joseph'_s_definitiQILºl1.1y_re...Gºgniz~.ß_ç,ertaindegrees of kinship. The recognition of only . certain degrees of kinship is unconstitutional. I do not believe that the current defmition of a family would survive a challenge. The United States Supreme Court has reviewed definitions of the term 'family' in municipal zoning ordinances on several occasions. The Supreme Court has stated that "[tJhe tradition ofuncIes, aunts, cousins, and especially grandparents sharing a household Frank J. Rajkowski .. along with parents and children has roots equally venerable and equally deserving of Gordon H. Hansmeier constitutional recognition." "Whether or not such a household is established because of personal tragedy, the choice of relatives . . . to live together may not lightly be denied by Frederick L. Grunke the State." Thomas G. Jovanovich· Paul A. Rajkowski" It appears that distinctions between degrees of kinship in the definition of a family in a municipal zoning ordinance are unconstitutional. The S1. Joseph Ordinance Code Kevin F. Gray definition of a family does distinguish between degrees of kinship. The only degrees of Wiliiam J. Cashman kinship that are recognized are that of husband and wife, parent and child, sibling, grandparent and grandchild or stepchild. Aunts, uncles, nieces, nephews, and cousins are Richard W. Sobalvarro not considered family. This distinction by the City is unconstitutional. Susan M. Dege The portion of the St. Joseph Ordinance Code limiting the number ofumelated persons LeAnne D. Bartishofski living together as a family appears to be a valid limitation. However, Section 52.3 subd. Sarah L. Smith 22(c) of the S1. Joseph Ordinance Code must be amended. A municipality cannot limit the number of blood relatives that live together as a family. A city may regulate how Troy A. Paetz many unrelated persons may live with a family. .Ph M. Bromeland Gregory J. Haupert Frank J Rajkowski and Richard lJ1,~ Sobalvarro are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota and Wisconsin, _w_~.~,_.___ _ ___.~_______._...~"...,__....__.~~'.!!f;~ajkow:!:,~'!.."..,!:!ara!, L, 5m!!!.:!."..~::.~:.!;:,:::~~~~!':.~..~:.hma.2!:;!:,~!h Dak"!.~:-..._...______>.__.._,. _____..__.__..__._..,_._ __.... _.. ~ _ ___'- _ L".u _ _,__._ ... _ ._' _..r -r_'_' .. _'.a __...__ .........._ I:L,_ _' "r-n u__ ......~_, V Ms. JudyWeyrens . October 22, 2003 Page 2 I recommend that the current Section 52.3 subd. 22(c) be deleted and replaced with the following language: Any number of persons related by blood, marriage, or adoption and up to x ex) umelated persons. I suggest limiting the unrelated persons in addition to a family to one or two. However, you will have to make this detennination. Please let me know if you would like to go ahead and make this change. Sincerely, RAJKO~SKl w;rSfJIER LTD. ,12 /1 , - ! ( / f'~ i Bv ,../ I~ ----- - - "' f Thomas G.!Jovano\iich TGJ/jrk . cc: Joanne Foust Cynthia Smith-Strack . .~ _.- -~---'- ._-------~_._- .--'..-._- _~.___ ~_ _.___~ _-.~__ __~ ~'_.__ ·_____~~___H__,_~_~ _~ _____ _".___ _~ _,__._._.___ 0_'" _____,_.___._ ____ _______ ___0 ~_. .'__-. '--~'- ~ ,,-.-- ~-' -'. ---_._--.._-~. ,.--.-.--~--.- ~-- --~---'~_.------"-' . I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Consent 3(e) DATE: January 15, 2004 Planning ORIGINATING DEPARTMENT DEPARTMENT APPROVAL - AGENDA ITEM Ordinance 52 Amendment - Industrial Sideyard Setback, property platted prior to 1999. PREVIOUS ACTION The Planning Commission and Council finished the updating of the Zoning Ordinance in March of 2003. During the revision the setback requirement in Industrial Zoning Districts was increased ITom 10 feet to 25 feet. Since the that time it has been realized that the existing property on 19th Avenue (Joseph Street) would be limited in development. The lots on 19th Avenue SE are long lots with narrow frontages. Therefore;when the sideyardwas increased-¡-S-feef,-itliffirtecl The size ófa building that could be built. . The Planning Commission further clarified that the sideyard setback of 10 feet would apply to additions as well as new construction. The Industrial Park platted after 1999 contained larger lots and tlie 25 foot setback is appropriate. RECOMMENDED COUNCIL ACTION Accept the recommendation of the Planning Commission and authorize the Mayor and Administrator to execute the Ordinance Amendment to 52.33 Subd. 6 and publish the same. FISCAL IMPACT None. COMMENTS/RECOMMENDATIONS The public hearing was opened and no one present wished to speak for or against the proposed Ordinance Amendment. . C:\Documents and ScttingsIJudy\My Documents\Council ColTespondence\2004 Request for Action\Amend 52 Industrial Sideyard.doc . City of St. Joseph Public Hearing The St. Joseph Planning Commission wi11 be conducting a public hearing on Monday, January 5, 2004 at 7:20 PM at the St. Joseph City Hall. The purpose ofthe hearing is considering amending the following sections of the St. Joseph Zoning Ordinance. 52.33 Subd. 6 - Proposed amendment excludes Industrial Property platted prior to 1999 from the increased sideyard setback. 52.4 Subd. 22 (c) - Defines a Family as any number of persons related by blood, rnarriage, or adoption and up to three unrelated persons. All persons wishing to speak wi11 be heard and oral testimony wi11 be limited to 5 minutes. Written testimony can be mailed to the City Administrator, PO Box 668, St. Joseph MN 56374. Judy \Veyrens Administrator . Publish: December 19,2003 . ! i ! AMENDMENT TO ORDINANCE 52 ! . 'ZONING ORDINANCE i i The City Council for the City ofSt. Joseph hereby ordains that Ordinance 52.33, Subd. 6 is I J i amended to read as follows: "Subd. 6: Setback Requirements. No part of the structure including footings, soffits, gutters or other overhangs shall encroach on easement areas. Front Yard Setbacks. \ a) Front yard setback shall be thirty (30) feet ftom the lot line. On comer lots, the ; setback ftom all lot lines abutting a street shall be thirty (30) feet. When an ! i industrial district lot is separated from a residential zone by a city street,' the setback from the lot line shall be one hundred (100) feet. , b) Front yards abutting any roadway: the setback shall be landscaped as in accordance to the requirements of any applicable protective covenants and such reasonable requirements as established by the Planning Commission, and shall not be used for parking: - _. ____n Side Yard Setbacks. . a) Side yard setback shall be at least twenty-five (25) feet from the lot line. Development occurring on lots platted prior to January 1, 1999 shall be subject to the ten foot side yard setback requirement in effect at the time of platting. b) A Light Industrial District side yard adjacent to a residential boundary line shall i provide for a landscaped strip of at least sixty (60) feet in width along the lot boundary line. A portion of this landscaped strip shall be planted to provide a screen. The governing body may require additional side yard setback in these cases. When such additional width is required, such additional width shall not exceed one hundred (100) feet and paring in this area wil1 be pennitted. ; c) Side yard boarding upon any roadway: the setback shall be landscaped in accordance with any applicable protective covenants and such reasonable requirements as established by the Planning Commission. Rear Yard Setback. a) Rear yard setback shall be at least twenty (20) feet, which may be used for parking. " This amendment is adopted the _ day of , 2003, and shall . be effective upon publication. CITY OF ST. JOSEPH . By Larry Hosch, Mayor By Judy Weyrens, Administrator/Clerk These amendments were published on ,2003 L\city\stjoe\2003 . . · I Attachment: Yes or No ¡. REQUEST FOR COUNCIL ACTION Consent 3(t) DATE: January 15, 2004 Engineering ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Engineering Rates - 2004 PREVIOUS ACTION The Council is presented annually with the Engineering Rates -.RECOMMENDEnCOUNCIL.ACTION_ · Accept the rates as presented by SEH FISCAL IMP ACT The budget for 2004 includes an increase of fees. Increase in fees for proj ects will be part of the assessments. CÒMMENTS/RECOMMENDATIONS C:\Documents and Settings\Tudy\My Documents\Counci1 Correspondence\20D4 Request for Action\Enginnering Rates.doc · ....seJ 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering environmental . transportation December 31,2003 RE: St. Joseph, 11brrnesota . City Engineering SEH No. A-STJOE 0401.00 14 Honorable 11ayor and City Council c/o Ms. Judy Weyrens, Clerk/Administrator City of S1. Joseph PO Box 668 Saint Joseph, NIN 56374-0668 Dear Mayor and Members of the City Council: Thank you for the engineering work you allowed us to perform for the City this past calendar year. On behalf of the entire staff at SEH, we appreciate the work and enjoy working with your staff as City Engineer. Enclosed you will fmd our proposed rate adjustment effective April 1, 2004. The overall increase is 1.9%. We plan to continue attending regular meetings of the City Council at no cost. Again, thank you and please contact me if you have any questions. . Sincerely, '-\) K,~~ 0ö~ (bj 1:-13) Joseph R. Bettendorf. PE Principal cb Enclosures: Rate Schedule for 2004 and Comparison Table c: Lorna 11athison, SEH Amy Schaffer, SEH Tyson Hajicek, SEH x:\s\s\joe\common\corr\l-rt. joseph nltes-04. .doc . Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer . SHORT ELLIOTT HENDRICKSON, INC. Hourly Rate Schedule for Engineering Services Effective April 1 , 2004 Principal. ....... ... ..................... .............. ...,............ ....... .......... $1 06.00 ,pf0Ject Manager. ........... ........ ..... ............. .......;... ....... .......... ..$98.00 Registered Land Surveyor ............ ....... ............... ................... $88. 00 Project Engineer. ............ ....... ............ ..... ....... ..... ................... $95. 00 Staff Engineer........................................................................ $ 89.00 Lead Technician...... ....... ................... .... ........... ....... ...... ........ $85.00 Senior Technician.................................................................. $80.00 Technician. ,........ ................ ................................................... $70.00 Survey Crew Chief.................................................... ............ $69.00 _ __ __ ----Instrument_Qp.erator_............u....................... ... ......... ............ $51. 00 . Word Processor................................. ................. ........ ........... $49.00 Administrative Technician................. .................................... $65.00 Intern.... ..................... ........................ .................................... $45.00 Specialist ..... .......... ......... ....; .............. ........ ......... ........ ........ Variable Reimbursable Expenses: Printing and Postage Costs .............................................Actual Cost Sub consultants ...............................................................1.1 x Actual Cost Mileage..... ..................... ..... ....... ....... ............... ......... .....IRS Rate Survey Vehicle and Equipment......................................$ 4.50 Per Hour Total Station .......... .............. .......... ..................... ............ $20.00 Per Hour Additional Services Regular City Council Meetings ......................................No Cost Telephone Consultation. ............ ............... ............ ....... ..No Cost . · Rate Comparison 2003/2004 Rates Effective Rates Effective Category April 1, 2003 April 1, 2004 Principal $106.00 $106.00 0.0% Project Manager $98.00 $98.00 0.0% Registered Land Surveyor $86.00 $88.00 2.3% Project Engineer $94.00 $95.00 1.1% Staff Engineer (non-registered) $87.00 $89.00 2.3% Lead Technician $83.00 $85.00 2.4% Senior Technician $79.00 $80.00 1.3% Technician $69.00 $70.00 1.4% Survey Crew Chief $67.00 $69.00 3.0% Instrument Operator $49.00 $51.00 4.1% Word Processor $47.00 $49.00 4.3% Administrative Technician 863.00 $65.00 3.2% Intern $45.00 845.00 0.0% I Average Change I 1.9% I · · . Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Consent 3(g) DATE: January 15, 2004 Planning ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Transportation Planning - Designation of future corridors PREVIOUS ACTION The Council met jointly with the Planning Commission and St. Joseph Township on December 17,2003 to discuss future transportation corridors in the southern corridor. The Southern Corridor is where most of the development activity is occurring. It was the consensus of the City and Township that the City needsto_planJoLthe_extension-o£12th Avenue SE and 88th (20th) A venue and a map should be developed . to include such and be used as a planning tool when developers approach the City. RECOMMENDED COUNCIL ACTION Accept the map as presented by SEH. FISCAL IMPACT COMMENTS/RECOMMENDATIONS 12th Avenue: It was decided that 12th Avenue would be classified as a Collector Street, designed with a neighborhood flair. The design would be determined as development occurs. Further, 12th Avenue SE will connect to Jade Road. 88th (20th) Avenue SE: It was decided that 88th A venue would be designed as an Arterial Road with a width of 100 to 120 feet. The design would be determined as development occurs. Those present agreed that establishing an exact location for the corridor at this time would not be appropriate as it should be designed as part of a development plan. . C:\Documents and Settings\Judy\My Documents\Council Correspondence\2004 Request for Action\Transportation Planning.doc C Q1 \J L 0 \J L L 0 U \J 0 0 0:: Q) \J 0 J I Q) > « .r: ..... N ~ / 0 « u / 0 0 CD 0 N 0 / Q) 0 .~ ..... UJ / CJ) / x W ....J LL I W CJ) ¿ 0... ú) ú) CD .q- 0 .q- 0 0 N "- N "- 0 45fH FILE NO. 12TH AVENUE SE / STJOE0208.00 JADE ROAD CORRIDOR FIGURE DATE: NO.1 SAINT JOSEPH, MN 1/12/04 --- Larry Hosch and . To Planning members: 'In Y'e. 3 61. rd TD !-Jo L' 'í De-en" :loe 3 /J?c:.e r i VI VJ : ,- I have tried to call several of you since we attended your planning meeting. All I get is busy, or answering machines. Apparently, the public was not to be there, but I was especially glad that we attended. Bo b always says that what is planned cannot be changed and I certainly disagree with that. I had always thought that professional planners planned streets and roads. I certainly didn't think it was just people who are only elected for small cities and townships. Not that they aren't important.· Anyway, I have had alot of lost sleep since that night at the fire hall, eavesdropping on your meeting. You people all talked like you were planning a garden or just a small plot and each one of you could just state like: "let's make 20th ave. go here and cut across from 12th to 20th and make 12th ave cut across the field here, and let's slice in here and there," without realizing that you are cutting our land in 3 different places. Back in the late 60's'u'WedQnªtedl acre of land to "PorestManor" for a nice road going east . and west. Why on earth can't that be planned as an east and west street when the time comes. You people have goofed so badly on 12th ave. and Baker's street, that I'd think you'd certainly try to do some things more fair and right now. I know we probably won't be around to see if 20th ave. ever ends up becoming anything of value to the community. But, you certainly should look into road 138, to continue on going south from the signal lights. Apparently, the people concerned have more money than we!! Please!! r I'm sure none of you would like your land sliced up like you are talking about with our land. None of you even looked at us while you discussed the plans you have at this meeting. We felt like"Xâ're some kind of animal and you were going to deal with us as you choose. We are in the township, and I never dreamt that you people in the city, could come out here and draw lines to suit your fancy. Me and some of our children will fight you to the bone if we have to! ! ! I don't expect anymore from this note than what we heard at the meeting, but at least I can have J¡Q;Y say, and you may just ignore me again. . Rita Rassier lofl Ì1i ZJ:£Î7.'l'.£O:P.'A1:EN'T . . Oß.EýO% {i:R01f~ IKC 1.4724 325'1":J{ S'1"~ s'1". JOSTP:J{, :MN 56374 (320}356-9234 Monday, December 22, 2003 Judy Weyrens, St. Joseph City Administrator Larry Hosch, St. Joseph Mayor St. Joseph Planning Commission St. Joseph City Council Greetings Everyone: My name is Paul Eisenschenk. I am president ofWobegon Development Group, Inc. My company helps landowners develop real estate. I am writing on behalf of Karen Saatzer who owns 133.88 acres just south of the current St. Joseph city limit boundaries. I am. writing in regards to the proposed highway corridors to the south of the current city limits. These corridors, specifically the "20th Ave." corridor materially affect this property. It is not so much that I have a problem identifying these corridors, . but rather how tliese corridòrs~ID.ore -specificälly höw these streets, will be paid for and when they will be installed. It is my understanding that the streets, specifically "20th Ave.", which has been identified as a "minor arterial" street, will be built and paid for by the affected property owners as they develop their properties. It is also my understanding that driveway accesses are prohibited on "minor arterial" streets. It is my opinion that the City of St. Joseph is goingto cause "unfair burdens" to those landowners within the "20th Ave." corridor if the aforementioned policies are adopted. Let me illustrate: Attached is a copy of the "proposed street corridors" for what will become city limits to the south of the current city limits. I have highlighted in green the property owned by Karen Saatzer. For about 1100' on the northern part of the property "20th Ave." would have curb on both sides within Karen Saatzers property, a total of 2200 curb feet., On the southern piece of this property there would be about 2800' feet of property that would have curb on one side, or 2800 curb feet. Together there would be a total of about 5000 curb feet of "20th Ave." going through this property. Assuming a cost of $200 per curb foot to install this "minor arterial" street the city is asking Karen Saatzer to pick up $1,000,000, yep, that's ONE MILLION DOLLARS worth of direct street . costs. Now lets add in the approximate 6.65 acres ofland that she must give up for the street corridors at current wholesale of $13,029 per acre or $86,642.00 and you are asking Karen Saatzer to absorb $1,086,642.00 in ADDED development costs. I say ADDED . because even after "20th Ave." is installed the development still requires the installation oflocal and collector streets to service these lots since driveways are prohibited from arterial streets. Let me detail the fmancial impact this would have on developing this property. Of the 133.88 gross acres, we have established we will lose 6.65 acres to the construction of "20th Ave.", we will lose about 10% of the gross acreage or 13.39 acres to the installation oflocal and collector streets and we will lose 10% of the gross acres or another 13.39 acres to "park dedication". This leaves 100.45 net acres to develop. Assuming 2.0 houses per acre this property would generate 201 lots/houses. If we take the ADDED cost of installing "20th Ave." through this property, or $1,086,642.00 and divide this by 201 lots you will see that we will be additionally burdened to the extent of $5,406.18 per lot. Remember, this is over and above the normal costs of improvements since those would still need to be made to service these lots. I think it is extremely unfair to assess the entire cost of "20th Ave." to the adjacent property owners. This is an ARTERIAL street. It will benefit EVERY homeowner who lives in that region and the cost should be shared by every homeowner in that region. It is now easy to see why driveways were allowed off of 12th Street. If . they were not-allowed who would have paid for 12th Street. If we have to pay for and improve "20th A ve~' without being able to assess it to any adjacent residents (since driveways will not be allowed) I feel this would be extremely unfair to those who develop this property as opposed to those who develop just off "20th Ave." but still benefit from its use. I would strongly lobby against "20th Ave." going through any property that I had an interest in if I had to pay ALL of it's construction costs. I would like to invite all City of St. Joseph officials to consider a more practical and fair solution to installing the ARTERIAL streets to the south of St. Joseph. Just like you do with water and sewer trunks and mains, calculate the costs of constructing the ARTERIAL streets. Calculate the number of homes that will be constructed in the south of the city that will directly benefit by the ARTERIAL streets. Divide the costs by the number of benefiting homes to get a cost per lot for the ARTERIAL streets. Make the improvements, that is install "20th Ave." and any other ARTERIAL streets completely. What good does it do to have the developers install this ARTERIAL street in sections. An arterial street by defmition is designed to move and allow traffic to flow out of residential areas. What kind of flow will you have if all but even one landowner chooses not to develop their property. Go ahead, install "20th Ave." Defer the assessments, but do assess ALL of the benefiting property owners equally and not those that just happen to own the property that this 'highway' will pass through. . . Karen Saatzer'sproperty does not need "20th Ave" passing through it anymore than any of the land owners in the area. You don't assess homeowners more for their water just because they-have a 6" or 8" main going through their property to feed those down the line, do you? Of course not. The bigger main benefits everyone and so it's cost is shared equally. . I strongly feel "20th Ave." and all area arterial streets will benefit everyone in an area and should be shared equally by all those benefiting. If not, the financial burden that would be bared by the affected landowners according to your current proposed policy may make it unfeasible to even develop those properties. Please address this matter before ,it becomes too )ate to do anything about it or to end up with another situation like "12th Ave." where we have driveways off a street that was intended to be a "minor arterial. ) We are not trying to avoid paying our fair share. We are trying to avoid being overly burdened to a point where it becomes unfeasible to develop this property. I can be reached most anytime at (320) 356-9234. . Thank you for your consideration. S' erely, '. ~ttØØt4d-J- Paul G. /! isenschenk Wobegon Dev. Group, Inc. President cc: Karen Saatzer . - ~I''OIli'' i J.-/'" , (- I( ";::..-"'/ II !~.-I 1 WÆ." I '~ I II ~' i (y ~.. r~ .:;~ ~!¡= ."- -- -: - I:!· .--" ....- .<- -.' I , " / ,-~; !i - Arcon Sit stJ e County 121 A . oseph, MN ccess Plan 0ct000r '05, 2003 -.J I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION . Noise Violation - 24 Birch Street East, Michael Deutz DATE: January 15, 2004 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Noise Violation, 24 Birch Street East - Michael Deutz PREVIOUS ACTION The current policy requires that all noise violations be brought before the City Council. The property owner was provided notice that a violation occurred and had the opportunity to request an evidentiary hearing. Mr. Deutzdid not request an evidentiary hearing. RECOMMENDED COUNCIL ACTION ------- 'Acknowledge that a noise violation occurred on December 13,2003 at 24 Birch Street East and assess an . administrative fine. - FISCAL IMPACT' COMMENTS/RECOMMENDATIONS As stated above, Mr. Deutz did not request an evidentiary hearing, admitting that a violation did occur. Two separate actions are needed at this meeting. The first would be a motion acknowledging that a noise violation did occur on December 13, 2003 at 24 Birch Street East. After this action is complete the Council needs to move into the disposition phase of the violation. Typically the Council allows one representative of the property to approach the Council. Remember this is not a hearing. The Council has established the minimum administrative penalty at $ 150.00 and each case is considered on its own merit. Items of consideration include cooperation ofthe tenants, number of tenants and other infractionslhat may have occurred. C:\Documents and SettingsVudy\My Documents\Council Correspondence\2004 Request for Action\Deutz 24 birch street violation.doc . www.cityofstjoseph.com ity of St. Joseph . December 23, 2003 :5 College Avenue North '0 Box 668 ;1. Joseph. MN 56374 Michael Deutz 320) 363-7201 PO Box 634 'ax: (320) 363-0342 S1. Joseph MN 56374 '"DMINISTRATOR udy Weyrens RE: 24 Birch Street East I1AYOR Dear Michael: _arry J. Hosch :OUNCILORS This letter has been prepared to provide you with notice and information regarding a Alan Rassier proposed suspension or revocation of the rental license for the above referenced Ross Rieke property. This action is being taken because of an alleged violation of Ordinance Gary Utsch No. 102 of the S1. Joseph Code of Ordinances. This violation is alleged to have Dale Wick arisen out of an incident on December 13,2003 (copy enclosed) . The S1. Joseph City Council will review these allegations and consider appropriate _ action, including a suspension or revocation of your rental license, for up to a period . of twelve months. The meeting will be conducted on Thursday, January 15, 2004 at 7:05 p.m. in the S1. Joseph City Hall, 25 College Avenue North. At that time you are entitled to a hearing to be conducted in accordance with Minnesota Statutes 14.57 to 14.70. This hearing will be for the purpose of determining whether or not the alleged violation did in fact occur.' At that hearing, you have the right to cross examine witnesses and present evidence on your behalf. The proceedings will be video recorded. Based upon the evidence presented, the Council will then make a determination as to whether or not the alleged violation did in fact occur. If you wish to have an evidentiary hearing of this type, you must contact the City Clerk/Administrator in writing at least five days prior to the scheduled Council meeting. .If a request for hearing is not received by the City Clerk/Administrator at least five days before the hearing, you will then be considered to have waived your right to have an evidentiary hearing and no evidentiary hearing will be scheduled. A waiver of this right to hearing will be equivalent to an admission of the basic allegation (s) alleged herein and reported by the complaining party. If you waive your right to hearing, or if an evidentiary hearing is conducted and the Council determines that a violation did occur, then and in those events, the Council will proceed immediately to consider a disposition, which may include . Michael Deutz December 23,2003 · Page 2 revocation or suspension of your rental license. Prior to the determination of disposition, you or your designated representative may address the City Council and at the time of disposition. In the event of a revocation or suspension of your rental license, the premises must be vacated of all renters, within thirty days of the Council action. Any rental occupancy occurring after that time may result in criminal charges. You have the right to be represented at the time of this meeting during either the evidentiary hearing, if requested, or the dispositional hearing. If you wish to have legal representation, you must hire your own attorney. If you have any questions regarding the law or your rights, I suggest that you contact an attorney to discuss this matter. Your failure to appear at this meeting will be considered an admission of the allegation and a waiver of your right to address the Council before the determination of a disposition. If you fail to appear, the Council will take whatever action which is deemed appropriate and you will be notified of this action at a later time. Sincerely, · Judy Weyrens Administrator cc: Tom Jovanovich, City Attorney Mayor and Members of the City Council Police Chief Pete Jansky · / RMS Report ¡ Case Number: Officer Assigned: Badge Number: How Rec'd: 03802239 Pfannenstein 7707 Radio .ed By: o See Complainant Supervisor Appròval: Location of Inddent: Date Incident Occurred: Day of Week Incident Occurred: 24 E Birch St 12-13- 2003 Saturday Date Reported: Time Reported: Time Arrived: Time Cleared: . 12-13-2003 0133 0133 0135 0215 If1¡¡W:¡¡¡¡¡¡~¡¡¡1¡¡¡:¡:~~¡m¡f.mt¡ì1¡mmm:*Mf.¡@mmm¡m:¡mm:¡mMmmmm¡¡D9.th.~I)N&¡¡lmmISS~ïS;·::~¡:¡¡¡¡t¡I¡m¡1mŒ¡m¡¡¡:::¡:¡:¡¡¡:~¡¡¡¡¡¡¡~:¡m¡¡¡t¡II¡:¡¡I¡¡::¡¡M:¡1¡¡:¡¡¡¡¡¡::¡¡¡¡:¡¡::¡¡:1:¡:¡¡¡mm¡1¡1¡¡M:¡¡¡¡:~:¡¡~ Assisting Officer(s): 7703,2307,2313,2303,2582 IIBRmï~ïl.¡I~IIMI¡¡¡¡ltli.ï¡\\111.RI.1!¡I~;I.Iª,ª:~1¡i¡1:§IIIIJ.:;g!!I!ªllim¡g~¡!!II¡::I¡:!I¡~~: Name (Last, First, Middle) Date of Birth: Race: D/L#: State: Carlson, Zachary Charles 02-28-82 white C-642-974-115-153 MN Street Address: City, State, ZIP: -. 1605 215th LN NW Cedar, MN 55011 Arrested: Citation Issued: Level of Offense: Eyes: Hgt: Wgt: 181 Yes 0 No ~ Yes 0 No 1004 o P. Misd.18I Misd. 0 G. Misd. 0 Felony BLU 600 175 !1.111ïq]ilQI¡llllèlll:¡~¡IRII¡I¡¡¡illw§B;_¡~~¡¡I~fI__I¡¡t¡¡1~¡I¡§NRI~Îm~~II_mÍg~:~¡¡:;I:oo¡::¡¡¡¡~¡ft\\\¡: Name (Last, First, Middle) Date of Birth: Race: D/L #: State: ---------- ---- - City, State, ZIP: Citation Issued: Level of Offense: Eyes: Wgt: o Yes 0 No Dyes 0 No o P. Mlsd. D Misd. 0 G. Misd. 0 Felony- License Plate Number: State of License Plate: Year: Make: Model: Color of Vehicle: Towed By: Vin #: License Plate Number: State of License Plate: Year: Make: Model: Color of Vehicle: Towed By: Vin #: . ., -.-. - . < /;e were dispatched to a loud noise complaint at the above address. I could hear shouting, yelling "and loud bass as I was sitting at the red light near Super America. Upon our arrival, more kids were / still walking up to the residence. There was approximately 100 kids outside the residence and about 200 inside. The music was coming from inside. Officer Meyer and I made several attempts to get past all the people, but the kids were laughing and shouting so loud that we could not get inside. Officer Meyer requested for Waite Park to assist us with crowd control. Officer Meyer and I then wen up and broke the party up. The place was packed with students on all three floors. The renters were very rude at first, but calmed down after a bit. I issued one of the renters, Carlson, the citation for noise violation. Other renters present were, Louis Hanson Doth and Brain Matthew Borgestad. The renters stated they did not care because they are gone after this semester anyways. Meyer notified ro e owner Michael Duetz b hone of the violation. Signature (when required): Related Case Number: Word Document: (Comp, Parent, Guardian) o Yes 0 No ~ . ". . . I Attachment: Yes or No I , REQUEST FOR COUNCIL ACTION American Manufacturing - Variance Request DATE: January 15,2004 Planning ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM American Manufacturing - Variance Request, Exterior Requirements . PREVIOUS ACTION The Planning Commission conducted a public hearing on January 5,2004. When the hearing was opened their was not a representative öftheowner present. The Building Official, Ron Wasmund ofInspectron, presented the Planning Commission with information that the addition to American Manufacturing could be completed without relieving the exterior requirements. RECOMMENDED COUNCIL ACTION ---- -- - - --- -- -------- --------- . Accept the recommendation of the Planning Commission and deny the variance request of American Manufacturing. FISCAL IMPACT COMMENTS/RECOMMENDATIONS The owner representative, Rand Shaper, contacted me the day after the public hearing and thought the hearing was on Tuesday evening rather than Monday. When the Variance material was submitted, a letter from Mr. Shaper was included referencing an opinion of a structural engineer. The information submitted did not include an original signature nor was it on the letterhead of the expert. Mr. Shaper was asked to provide the information with an original signature or on the letterhead of the expert. Since the City was not provided with such, the information was not presented. When I talked to Mr. Shaper on January 6, 2004 I asked him again to provide the City with an original signature. He stated that he was in the process of doing so and would bring it to the City when he met with Inspectron on Thursday, January 8,2004. Again, it was not submitted and Mr. Shaper asked if it could be provided via email. I indicated that if the document came from the expert himself and sent directly to the City Office we would accept that. He agreed to do so and to also provide an original signature to complete the files. As of the time of writing this memo, I have not received an original signature or an email. Both the EDA Consultants and Building Official agree that if an expert is providing testimony it should contain an original signature or be provided on the letterhead of the expert. If the Council is presented with additional information, and would like to discuss it further or send it back to the . Planning Commission, the Council should motion-to do so and to extend the 60 day land use action requirement an additional 60 days. If the 60 days lapses without a decision, it is automatically approved. C:\Documents and Settings\Judy\My Documents\Council Correspondence\2004 Request for ActÎon\American Manufacturing.doc Deutz made a motion to recommend the Council deny the variance request of American Manufacturing based on the following findings: RESOLUTION OF FINDING · The request of American Manufacturing for a variance requesting relief from the exterior requirements requiring the installation of continuous perimeter frost footings came before the Planning Commission at a Public Hearing held on January 5, 2004. The purpose of the hearing was to consider a variance to allow the construction of a 20' x 177' additition. The property is legally described as follows: Lot 2 Block 1, Whitney Wing Addition St. Joseph Code of Ordinances 52.33 Subd. 9 (c) Building Exteriors. All construction of new facilities shall consist of pre-cast or cast tip up concrete walls, concrete block (painted 'or decorative), post frame/steel frame with a concrete block or poured concrete complete perimeter foundation with frost footings extending a minimum of eight inches (8") above the final grade, and stick built construction. Pre-finished architectural metal panels, with a minimum twenty (20) year manufacturer color-fast warranty, may be used as a construction material. A minimum of twenty-five (25%) of the exterior building finish directly facing streets shall consist of materials comparable to: face brick; natural stone or cultured rock; glass; vinyl; stucco, aluminum lapsiding; cut block; and, concrete block (the surface must be treated with an applied decorative texture or material). Pre-cast or cast in place concrete buildings shall provide as much adornment as is possible considering their exterior finish limitations. In consideration of the information presented to the Planning Commission and its application to the Comprehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the foliowing findings: - St. Joseph Code of Ordinances 52.07 subd 2 (a) f11 states: "That there are exceptional or · extraordinary circumstances or conditions applying to the property in question as to the intended use of the property that do not apply generally to other properties in the same zoning district. The exceptional or extraordinary circumstances must not be the result of actions taken by the petitioner. FINDING: A hardship is not created as the property owner can construct the addition without the issuance of a variance. The property owner has indicated that it would be more economical to construct the addition without the continuous footings. This again is not a hardship as financial impact cannot be the basis for determining hardship and granting a variance. St. Joseph Code of Ordinances 52.07 subd. 2 (a) f2l: "states that the literal interpretation of the provisions of this Ordinance would deprive the petitioner of rights commonly enjoyed by other properties in the same district under the terms of this Ordinance". FINDING: The requirement of continuous perimeter frost footings is a requirement for all building in Industrial Zoning Districts. St. Joseph Code of Ordinances 52.07 subd 2.(a) [31: "states that granting the variance requested will not confer on the applicant any special privilege that is denied by this Ordinance to other lands in the same district". FINDING: All buildings in an Industrial Zoning District must include continuous perimeter frost footings. Granting a variance to the petitioner would provide special privileges denied other property owners. · St. Joseph Code of Ordinances 52.07 subd. 2 (a) [5]: "states that the condition or situation of a specific piece of property, or the intended use of said property, for which the variance was sought, is not of so general or recurrent a nature as to make reasonably practicable the formulation of a general regulation for such conditions or a situation". . FINDING: Constructing an addition to an existing building is a common occu"ence and relieving the petitioner of the exterior requirements without specific findings supporting such could create the formation of a new regulation. 81. Joseph Code of Ordinances 52.07 subd. 2 (a) f7l: "states that the variance would not be materially detrimental to the purposes of the zoning ordinances or property within the same zoning classification. FINDING: Relieving the exterior requirements could compromise the design standards of the Industrial Park as all new construction and additions thereto must place the building on a continuous perimeter frost footing. The motion was seconded by Kalinowski. Ayes: Utsch, Kalinowski, Deutz, Graeve, Lesnick, Loso. Nays: Schneider Motion Carried 6:1:0 -------- --.--- - - ------.- . . C:IDocuments and SetlingsWudylMy DocumentslPlanning Commission Findings\20041Amerlcan Manfaclurlng.doc . APPLICATION FOR VARIANCE CITY OF ST. JOSEPH 25 College Avenue NW Fee $ t~C>.OC P. O. Box 668 Paid (;~ ¡ iIP{¿1 St. Joseph, MN 56374 Receipt # (320)363-7201 or Fax (320)363-0342 Date ez,/Up/C-n , STATE OF MINNESOTA) )ss COUNTY OF STEARNS) I/W e. the undersigned, as o.wners o.f the property descn'bed belo.w, hereby appeal to the City Co.uncil and Planning Co.mmissio.n o.f the City o.f St. Jo.seph, Steams Co.unty, Minneso.ta to grant a variance fro.m the St. Jo.seph City Co.de: (applicants have the respo.nsibility o.f checking all applicable o.rdinances pertaining to their applicatio.n and co.mplying with all o.rdinance requirements): PROPERTY OWNERNAME(S): -.MG f.i\u ( (i&ot '.... ,tf2> { ( ~ ~I¿r PROPERTY OWNER PHONE NUMBER(S): "32.0 I ~W? . "7 Z. -11 ' ï'7l.R I ~--f'tA.... J N~ ADDRESS: Av~. ZONING DISTRICT: IN t>Oc::;..,-n... (kL... LEGALDESCRIPTlON: t...o-r .~. ðLð~; PROPERTY OWNER(S)' SIGNATURE(S): ,;~¡ £.. , ' -------- -- ---- - ---- t . The request(s) which we desire fo.r o.ur property is/are in co.nflict with the fo.llo.wing sections(s) o.fthe St. Jo.seph City Co.de: Sectio.n -soh"j 6~ .,..,C Sectio._n Sectio.n .' Proposed no.n-co.nformance(s): P~~'Ï A-,.,tb ~~1F-:.. ;O-~~~~"T #l~ ~ What special co.nditions and circwnstmces exist which are particular to. the land, structure o.r building(s) invo.lved which do. no.t apply to. the land, structures o.r building(s) in the same zo.ning classificatio.n attach additional .,E1ges as needed)? F- ..~ . c::: .-- ..-, -- , I Do. a ,y º-fthe special co.nditiDns and circumstances result ITo.m your o.wn actiDns (if the answer is yes, yo.u may no.t qualify for a variance)? . . '. "- State YDur reaso.ns fo.r believing that a variance will nDt cDnfer o.n YDU any special privilege that is denied by the zDning co.de to. other lands, structures.o.rbu~ngsin the same district:, '-rt-4 t S (~~ Á-~~+ ~ ~~ ~¡ ("":;~ Æ"{-oJ ~\ "IJ .t....) é;...... <:::r=n:U c..:;, _. c. " i \1 . r"'j~" )..:j C'::::::.~ CO Ui....D <::::-,ð,-0$ E:- ":- f-- f-0 ~~l$T lp.jGs> :s..:-~ 'ë.. ~L:- . U¡'..:)þ~'\A.., ~... State your reasons for believing that the action(s) J.0u propose to take is/are in keeping with the spirit and intent of the zoning wde? -ri-"hP"'- Þc-'DÞ¡TIC'::J;1. J .~LL¡.., N,O-r- D/M1^,-'''"S:'+-I- ~- . A: pp er~.~c:.-;:?c", ~F- -rl-HS '~-rP.-J }~77 ') ~...z> - State your re¡¡sons for believing that a strict enforcement of the provisions of the zoning code would cause undue hardship. Undue hardship means that the property in question cannot be put to a reæ;onable use jf used under the conditions allowed by the zoning ordinance. Economic considerations alone shall not constitute an undue hardship under the terms of this code as referenced in state statutes: I p- A-z,I,.l ~Afl-l r~~ JJ. ~ljt=A-c:::"-I7?,'~"'{k.:!c-,;", ,......~~( E;,;x.~b. <-.--t-f·ê--Y ~Oç~ A- ~.J7\.A..t"~-r(T/V'j#!~ ~U~~ LJ) t-rlc.:-H crz..p:---A--, E;:.S "fJ\.DíLf?-..- r~ A- ft-~~çH- ¡J:-, Attached to this application and made a part thereof are other material submission data requirements, as indicated. ~. . /, Appll""!Sl,",,",,,· .J t¡;:i1¡/'"'Mo'"'7 Dot" p-I' ~ "',:? Owner Signature: _ ( Date: I't. .I (;L ï 2..t.v 7 FOR OFFICE USE ONLY DATE APPLICATION SUBMITTED: DATE APPLICATION COMPLETE: Planning Commission Action: _ Recommend Approval _ Recommend Disapproval Date of Action . Date Applicant/Property Owner notified of Pianning Commission Action: City Council Action: _ Approved _ Disapproved Date of Action i Date Applicant/Property Owner notified of City Council Action: . · www.cityofstjoseph.com . ity of St. Joseph City of St. Joseph 25 College Avenue North Public Hearing PO Box 668 St. Joseph. MN 56374 (320) 363-7201 The St. Joseph Planning Commission will be conducting a public hearing on Monday, Fax: (320) 363-0342 January 5,2004 at 7:05 PM in the St. Joseph City Hall. The purpose of the hearing is to consider a variance request relieving the petitioner from meeting the exterior requirements in ADMINISTRATOR an Industrial Area. The Variance is being requested to allow the construction of a 20' x 1 77' Judy Weyrens addition. The property is located at 736 - 19th Avenue NE and is legally described as Lot 2 MAYOR Block 1 Whitney Wing Addition. Larry J. Hosch St. Joseph Code of Ordinances 52.33 Subd. 9 (c) Building Exteriors. All construction of COUNCILORS new facilities shall consist of pre-cast or cast tip up concrete walls, concrete block (painted Alan Rassier or decorative), post frame/steel frame with a concrete block or poured concrete complete Ross Rieke perimeter foundation with frost footings extending a minimum of eight inches (8") above the Gary Utsch final grade, and stick built construction. Pre-finished architectural metal panels, with a Dale Wick minimum twenty (20) year manufacturer color-fast warranty, may be used as a construction material. A minimum of twenty-five (25%) of the exterior building finish directly facing streets shall consist of materials comparable to: . face brick; natural stone or cultured rock; ------ .... -glass;-viflyl~tueeo,aluminum-la}}siding;-cut-block;-and;""Concrete-block(ihe-surface mustbe · treated with an applied decorative texture or material). Pre-cast or cast in place concrete buildings shall provide as much adornment as is possible considering their exterior finish limitations. ~ The request for variance has been submitted by American Manufacturing, 736 - 19th Avenue NE; St. Joseph MN 56374. Judy Weyrens Administrator Note: State Law requires mailed notice to all property owners within 350 feet of a variance, special use or rezoning request. · MS · AMERICAN MANUFACTURING Cold Storage Expansion - 2003 PROJECT NARRATIVE American Manufacturing requests that the City of S1. Joseph allow an expansion onto the rear of their existing facility. The proposed size of the expansion is approximately 20'x117' or 2340 sq. ft. in area. The expansion Will be built out of a post and frame wood structure withpre-fmished steel panels to match the rear of the 2003 expansion. The use of the proposed unheated storage area expansion is for additional space to be used for the storage and staging of steel materials used in the manufacture of metal products. This isa permitted use in Ordinance 52.33.i. In addition to the proposed expansion, the retaining walls at the front of the existing building are being removed as previously agreed. This work was being held off until it was determined where the proposed expansion would be located. -- The~ownerwishest(Jcommence-construction as soon as possible,:and-the completion date for constructing the expansion,has been set for mid November 2003. We thank the Planning · Commission in advance for their cooperation in allowing this much needed space to be added to this facility. RespeCtfUI~Ubmitted' k C ' 'f1iÃ/() '~+- ~ Rand SCh~r. President/CEO FACILITY ANAGEMENT SOLUTIONS, INC. · I z 1:11 ~ '"d >- Z . 1:11 t'"' (") 0 t'"' ""- 0 - ;;0 ,- en >-J '-' 0 ZtI1 ~ 0> >-Jen >-J ...,>-J ZZ (") Om 00 :r: r-< tI1 en' >-J;;o (")1:11 ...,>-J ~ >< o:r: ..... r~ en Z entI1 >-J tT1.... (")t'"' Z ~ tI1 >tI1 ~ t'"'< 0 '"d m> ~ >-J ...... 0 tI1 Z r (") 0 t'"' Z 0 ;;0 m en ~ >-J '"d . 0 ~ ~ m t'"' >-J 0 0 ::r: 0 t'"' tI1 0 ::1- ,-~--;;o-----,--- en en 0 . >-J >-J ..... 0 . z 0 ~ >- ..., - o - :r: m :x ...... en >-J Z 0 ~ I ~?; I AMERICAN MANUF ACTURlNG . ""'1"~ft. """j!, 11'1:11' Ihl:JP!:m. ~lli(;:nI\1n_.)rrcf"m \.,x: tt1 .';~r:aæ> ;--, m~nrlmJc:rlTJ\.· .Intel SUpcrU~"UI õ1no.llhlC r' . 1:1'1 ,~¡;, i.rCt.'lNd Archircclundcr -he b\\3Ufllle St31e tt1 COLD STORAGE EXPANSION 2003 1)l1t: " < ;t> ST. IOSEPH MINNESOTA {c~. ~·i" ;s >-i 'ONS;' ~..T ANTS Õ FACILITY MANAGEMENT SOLUTIONS ~ z C/) ARCHITEëTUŒ . CONSlRUCTION MANAGEMENT· O\\'NEæS REPRESENTATION E-MAIl: fms@'-:!oucinet.com PHONE, 320· 393 - 3463 ¡ i r ! 19TH A VENUE N.E. 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Memo To: Mayor Hosch Councilors Rassier, Rieke, Utsch, Wick Administrator Weyrens From: Ron Wasmund, Building Official CC: Date: 1/15/2004 Re: American Manufacturing Variance Request American Manufacturing proposes to construct a 20' x 117' (2,340 sf) addition to their existing manufacturing facility. The addition is proposed to the east side (back) of the building. The existing building is an engineered steel frame, slab on grade structure. The steel column and beams are . supported on concrete piers and footing pads spaced at 20 or 30' intervals along the exterior walls of the east and west sides of the building. The concrete floor rests on the columns and the soil beneath the floor slab. The contractor indicates that there is no foundation between the columns. The proposed addition is wood post framè (pole barn) construction. The wooden support posts will be installed on a concrete pad placed in the bottom of an augured hole below frost line. The wooden posts will be embedded approximately 42"-48" into the ground. Horizontal purlins will be nailed to the exterior face of the posts to connect them. Vertical metal panels will then be fastened to the purlins for the exterior finish. This is a general description of the work, no specific construction details have been submitted for review. There are two issues with the proposed construction. First, St. Joseph Code of Ordinances Section 52.33 Subd.9 (c) requires continuous concrete block or poured concrete perimeter frost free foundation extending 8" above the final grade. The proposed method of construction does not comply. The contractor has applied for a variance to this ordinance requirement on behalf of the owner. The stated hardship for the support of the variance is the perceived risk of undermining the existing floor slab when excavating for the continuous perimeter foundation. The addition can be constructed with minimal impact on the floor slab if they construct a continuous perimeter foundation at the south, east and north wall of the addition and use columns and beams along the west wall where they are adjacent to the floor slab. The only increased impact is at the two points where the concrete foundation is tangent to the existing building. With the proposed method of construction, there would be a post at these two locations set in an augured hole 24" in diameter. The construction of concrete foundation would require a trench approximately 3'- 4' wide. The latter method might require temporary shoring at the two points of tangency to the existing building to hold granular soils in place while the foundation is constructed. I have inspected many projects involving additions to buildings of similar construction. Those additions where completed very successfully. The contractor proposing this addition completed a large addition . . Page 1 , to the north end of this same building last year. That addition was constructed using a continuous . concrete foundation without impact to the floor slab. It appears it can be done. The second issue is building code compliance. Since the contractor has not submitted detailed plans for review, I must work in general terms for building code compliance. Buildings are limited in area and height based upon their occupancy classification and construction type. Every building is classified as a specific occupancy group by the building code based upon its use. The construction type is assigned based upon the fire resistivity of it components. The more fire resistive the higher the construction type. Type I is the most fire resistive, Type V the least resistive. The more fire resistive the larger the building can be. When construction types are mixed the building must comply in size with the requirements for the least resistive. Wood frame construction is classified as least resistive, Type V construction. Steel frame buildings are classified as Type II. If the size of the building requires a higher fire resistant type of construction the lesser type of construction can not be used unless fire rated area separation walls are constructed creating separate buildings. I believe the occupancy classification and size of the existing building require a higher degree of fire resistivity precluding the use of wood for construction of the addition. The building will not comply with building codes if the addition is constructed with wood. The contractor must submit detailed plans signed by a Minnesota licensed architect for review for building code compliance before I can make a more specific or detailed code analysis I recommend against the variance. Based upon the limited information I have I believe the addition must be constructed of different construction materials than wood. The construction materials needed to maintain the existing type of construction are going to require concrete foundations. . . . Page 2 , f Page 1 of2 Judy Weyrens a: "Kesh Ramdular" <kramdular@larsonmn.com> To: <jweyrens@cityofstjoseph.com> Sent: Tuesday, January 13, 2004 10:53 AM Attach: AM - 2003 cold storage addition 121603Kesh 11203 resub.txt Subject: FW: AMERICAN MANUFACTURING udy,ihave reviewed this letter £Yom rand and agreed with it content 'Cesh Ramdular, P.E. ~egional Manager -,arson Engineering of Minnesota ,524 Labore Road Nhite Bear Lake, MN 55110-51100 551.481.9120 Fax: 651.481.9201 :::ellular: 612.867.8147 ~ramdular@larsonmn.com -----Original Message----- =<'rom: Rand Schaper [mailto:schaper@c1oudnet.com] ~ent: Monday, January 12,20047:00 AM f 0: Kesh Ramdular ~ e rens citvofst' ose h. ov ~ ct: AMERICAN MANUFACTURING -' mportance: High Zesh, fhe attached letter was previously submitted, but the City A..dministrator, Judy Weyrens ofthe City of St. Joseph wants the attached etter forwarded to her by you directly, thereby verifying your ~ndorsement of its content. Please forward this letter as soon as possible to Judy at: j weyrens@cityofstjoseph.gov Thanks Kesh. ~..~--~.~~~~~",."",.,~- ------,--~~---~~~--,..,-..~,.__.__._---- . 1/1512004 \ AM - 2003 cold storage addition 121603Kesh 11203 resub · December 15, 2004 planning commission city of St. Joseph, Minnesota 25 N. college Avenue St. Joseph, MN RE: AMERICAN MANUFACTURING Cold storage Expansion - 2004 Dear planning commission Members, we request a variance from the current restriction on building post and frame structures in the city of St. Joseph, for the following reasons: The Current Condition: The existing steel frame building is built on piers. These piers extend to a depth below standard frost depth. However, the floor slab between these piers are not supported by a foundation wall, but rather the materials below the slab. since American Manufacturing is a manufacturing facility, they have several extremely heavy machines, which rest on the slab and are sensitive to stable support. In some cases this equipment is located along the East wall of the shop space relatively close to the edge of the floor slab. The Hardship: since the existing steel frame structure above 1rade cannot receive · additional loading when an addition is constructed, structura support is required along the east wall of the current structure. Attempting to build a continuous footing to frost depth does not endanger the steel frame structure resting on piers, but it does put at risk the floor slab-of the existing structure, and consequently the manufacturing equipment. The process of removing the material along the unsupported floor slab could undermine the slab and cause settlement or failure of the slab. Although the construction of this foundation wall is possible, the associated risks are more than the owner of American Manufacturing wishes to take. The solution: American Manufacturing needs this addition onto thelr facility in order to maintain their competitive advantage. Maintaining their competitive advantage will hopefully maintain the good paying jobs that exist at American Manufacturing. Therefore, on behalf of American Manufacturing and the good paying jobs it represents, we request a variance to construct a post and frame structure, which does not threaten the integrity of the exiting floor slab nor the equipment inside the facility. Because the steel panels on the exterior will be selected to match the existing panel colors, this addition will not diminish the City of St. Joseph's desire for aesthetically pleasing facilities. sincerely, Rand schaper, AA, CM Kesh Ramdular, PE FMS LARSON ENGINEERING, Structural Engineer Page 1 · ArSeH 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation . January 5, 2004 RE: St. Joseph, Minnesota Distribution System Modeling Water Distribution System Study SEH No. P-STJOE 0406 1 Honorable Mayor and City Council c/o Ms. Judy Weyrens Clerk! Administrator City of St. Joseph 25 College Avenue North P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: As part of the on going water system engineering work SEH has been performing for the City of St Joseph, the need for additional storage and distribution system improvements has been identified. SEH is pleased to present this proposal for creation of a computerized model of your distribution system. Then, using the model, we will make recommendations for future water distribution system improvements and site/size a water storage tower. The last time the system was evaluated was prior to construction of the water tower in 1992. Since that time, there has been considerable growth and we are again at apointwhere'weneed-to look into the future as the system grows. . Computer Model SEH will utilize your existing water .system maps, topographic elevation data, and record dl:awings of facilities to create a computerized model of your distribution system. We will use WaterCAD software for this modeling. As part of the modeling process, we will calibrate the model by conducting field flow tests. We are anticipating that City staff will assist us in the flow testing by operating hydrants and valves. The modeling results will be reviewed with City operations personnel. Any inconsistencies will be investigated and appropriate changes will be made to the model. The computer model is valuable for sizing mains, identifying fire flow availability, and sizing and siting water storage facilities. We will run an Extended Period Simulation analysis to determine the hydraulic compatibility of tank sites. That information will allow us to determine how a new tower will operate in comparison to your existing tower. The computer model will also be used to size future mains to developing areas, as well as indicating where upgrades to distributions systems are needed to improve fire flows for existing developed areas. A report will be prepared which will incorporate all of the findings from the modeling and meetings with staff. The report will provide alternatives and recommendations for future supply, storage, and distribution needs. It is our goal the final report will be a valuable tool for the City in managing current and future improvements to the water distribution system. . Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer Honorable Mayor and City Council January 5, 2004 Page 2 Tower Sizing and Sighting . As discussed previously, we will utilize the computer model to help us make recommendations as to the new water tower location. We are planning on using the Water Usage Memo, completed as part of the New Well Field study, to help determine the recommended size of the tower. There will be minor changes to this memo to reflect the latest St Joseph water usage figures and then a recommended tower size can be discussed. We wilJ review our analysis results with City staff and present our recommendations in a report. Schedule Begin Upon Council Authorization Create Model 60 days from authorization Calibrate Model 30 days (weather dependent) Meet with City Staff Spring 2004 Present report to Council Summer 2004 Fees We propose to complete the work on an hourly basis with a not-to-exceed total amount shown for the scope of work identified. We would complete the work in accordance with the above schedule. Task Fee 1 Data Collection, Review. and rVlodel Setup $3.400 . ') Calibration $2.600 3 Future Water System Planning S2,500 4 Analysis and Scenario Outputs $1,500 5 Report Preparation $9,000 Total $19,000 Please review this proposal, and contact me at 229.4346 f you have any questions. Thank you. Sincerely, SHORT ELLIOTT HENDRICKSON INC. 'f{~ Jose h R. Bettendorf, PE ~ y Engineer mdh/djg c: Jeff Ledin, SEH Amy Schaffer, SEH Dick Taufen, City of S1. Joseph x:\s\stjoe\040600\corr\l-city proposaJ-O I 0504.doc . ~5EH 1200 25th Avenue South. P.O. Box 1717. S1. Cloud. MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation · January 5, 2004 RE: S1. Joseph, Minnesota Wellhead Protection Plan SEH No. P-STJOE 303 1 Honorable Mayor and City Council c/o Mrs. Judy Weyrens Clerk! Administrator City of 51. Joseph 25 College Avenue North P.O. Box 668 S1. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: SEH is currently working with the City of S1. Joseph (City) in developing a new wellfield and constructing two new municipal wells. Due to the local geologic conditions, the City's existing municipal wells have been determined by the Minnesota Department of Health (MDH) to be vulnerable to contamination. The City is required to complete a Wellhead Protection Plan. This letter proposal outlines a scope-of-work and cost estimate for assisting the City with their Wellhead Protection Plan in accordance with the Minnesota Wellhead Protection Rules (MN Rules, Chapter 4720). Purpose' and Scope----n · Currently, the City ranks 3rd on the MDH September 25, 2003 priority list for completing a Wellhead Protection Plan. Once the new municipal wells are constructed and online with the existing water supply system, the City will be required to complete a Wellhead -Protection Plan within a minimum of 24 months for the new and any existing wells. Background and Experience SEH is highly qualified and experienced in developing and completing Wellhead Protection Plans through the Minnesota Wellhead/Source Water Protection Program. We completed or are currently developing several Wellhead Protection Plans for Minnesota municipalities including: City of Waite Park City of Long Lake City of Sauk Rapids City of Minnetonka City of Alexandria City of Rogers City of Edina City of Burnsville City of Hugo City of Chanhassen City of South St. Paul City of Faribault SEH has an excellent working relationship with MDH Source Water Protection staff, and understands the requirement for developing a Plan that will be acceptable to the MDH and the City. We have registered professional geologists to work on the project as required by the Wellhead Protection Rules. · Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer Honorable Mayor and City Council January 5, 2004 Page 2 · Wellhead Protection Plan Approach The Wellhead Protection Plan consists of two parts. The first part includes delineation of Wellhead Protection Areas (WHP As) and Drinking Water Supply Management Areas (DWSMAs) for each municipal well, and vulnerability assessments for the wells and DWSMAs. The second part of the Plan includes outlining goals, objectives, and tasks for managing the delineated vulnerable and non- vulnerable DWSMAs. Both Parts I and IT need to be completed 24 months after the Plan is initiated by the MDH or a new well goes online. Additional time to cornplete the Plan may be granted by the MDH if the DWSMAs extend beyond the St. Joseph city limits. SEH will complete the following tasks as they relate to the Plan. (Please note that, in addition to the wellhead protection work and as part of pennitting the new municipal wells with the MDH, a Preliminmy Wellhead Protection Area Worksheet must be cornpleted for each of the two new municipal wells. SEH will be completing this worksheet on behalf of the City as part of the new well projects. Part I Wellhead Protection Plan Task 1: Initial Scoping Meeting (Cost Estimate:$500.00) An Initial Scoping Meeting is required to be held with MDH staff at the beginning of the project to discuss the level of effort and applicable requirements for Part I of the Plan. SEH will attend the Initial Scoping Meeting to assist the City in obtaining a reasonable scope of work and clarify necessary tasks. Task 2: Aquifer Pumping Test (Cost Estimate:$O.OO) · Typically, the MDH requires an aquifer pumping test be conducted to- determine the local transmissivity of the aquifer: The test will need to be performed using the new and existing municipal wells, and will consist of a 12- to 24-hour non-pumping period, followed by a minimum 24-hour purnping phase, and ending with a 12- to 24-hour non-pumping, recovery phase. SEH will work with City staff to outline the best plan for conducting the test that will take the City's water demand and water storage capacity, and the MDH requirements into account. With the assistance of City staff, SEH will facilitate and oversee the test, and then analyze test data to calculate a representative aquifer transmissivity. For efficiency and to save costs, the test will be perfonned during the construction and development of the proposed new municipal wells. Costs for the test will be included in the contract for the wellfield development/new municipal well projects. Task 3: Groundwater Flow Model Development (Cost Estimate: $6,000.00) SEH will develop a groundwater flow model that addresses and incorporates the five criteria outlined in the Wellhead Protection Rules (time-of-travel, aquifer transmissivity, flow boundaries, daily volume of water pumped, and groundwater flow field). SEH will utilize the Multi-Layer Analytic Element Model (MLAEM®) software in creating the model. This task includes several subtasks including: a) Identifying and utilizing any existing groundwater flow models for the area; b) Literature review and hydrogeologic conceptual model development; c) Developing, refining, and calibrating the groundwater flow rnodel; d) Documenting the features and results of the model; · e) Conducting a pre-delineation meeting with MDH staff. Honorable Mayor and City Council January 5, 2004 Page 3 . SEH anticipates the model will be a one-layer model, representing the local drift aquifer. Task 4: WHPA and DWSMA Delineation (Cost Estimate:$1,500.00) Utilizing the groundwater flow model developed in Task 3, SEH will delineate the capture zoneslWHP As for each of the new and existing municipal wells. At a minimum, the one-year and ten-year WHP As will be delineated. Additional capture zones will be delineated as required. Once the WHP As have been delineated, SEH will delineate the DWSMAs for each of the municipal wells in accordance with, and as required by, the Wellhead Protection Rules. Task 5: Vulnerability Assessments (Cost Estimate:$l,OOO.OO) SEH will prepare vulnerability assessments for each of the municipal wells and the DWSMA by reviewing and revising, as necessary, the preliminary MDH well vulnerability scoring sheets, and through evaluating the geologic and hydrogeologic conditions within each DWSMA. Task 6: Preparation of Part I of the Wellhead Protection Plan (Cost Estimate:$2,500.00) Part I of the Plan will be completed and submitted to the MDH for review and approval. Once approved, SEH will assist in distributing the Plan to other local units of government, and facilitate a public information meeting in accordance with the Wellhead Protection Rules. Part n of the Wellhead Protection Plan .---- -Task-L'-Scoping-ILMeeting- - -- - - -- - -- _n -fCast Estimate:$500.00) . As required, before initiating Part II of the Wellhead Protection Plan, a Scoping II Meeting with MDH staff is required. The purpose of the meeting is to identify and determine the level of effort for Part n of the Plan and outline applicable requirements. SEH will attend this meeting with City staff, assist in obtaining a reasonable scope-of-work for Part II, and clarify the necessary tasks. Task 2: Part II Plan Development (Cost Estimate:$4,OOO.OO) Part n of the Wellhead Protection Plan outlines the management strategies and measures to protect the DWSMAs delineated in Part I of the Plan. Part II will include: · Reviewing and assessing the required data elements; · Performing a potential contaminant source inventory; and, · Identifying community-specific management strategies for the DWSMA(s) that include revIewmg a) future changes to the physical environment, land uses, surface waters, and/or groundwater; b) the issues, problems, and opportunities related to the public water supply system, c) possible goals, objectives, and action plans for wellhead/source water protection, d) the City's approach to evaluating/revising the Plan in the future, and e) the public water supply contingency plan. SEH will work with City staff to identify and address the wellhead and source water protection issues that are important to St. Joseph, and create a Plan that is realistic and acceptable for the City and its residents. - - Honorable Mayor and City Council January 5, 2004 Page 4 . Task 3: Distribution, Revision, and Submittal of the Plan (Cost Estimate:$l,OOO.OO) SEH will assist the City in distributing copies of Part II of the Plan to local units of government for a 60-day review and comment period, as required by the Wellhead Protection Rules. Comments regarding the Plan, received from local units of government and the general public, will be reviewed and discussed. As feasible and appropriate, revisions will be made to Part II of the Plan. SEH will also attend and assist in the formal public hearing required for Part II of the Plan. After completion of the tasks identified and discussed above, SEH will submit Part II of the Plan to the MDH on behalf of the City. Cost Estimate Assuming an the tasks discussed above for both parts of the Plan are required by the MDH, the total cost estimate to complete Parts I and II of St. Joseph's Wellhead Protection Plan is $17,000. This cost assumes the aquifer pumping test (part I: Task 2) will be perfonned as a component of the construction of the two new municipal wells. Proposed Schedule If authorized to proceed, we propose to cornp1ete Task 1 of Part I, the scoping meeting, this winter. The remainder of the work would be completed between August and December of 2004 to coincide with the ne\\' well construction. This will allow submittal of the Plan well in advance of the MDH deadline. -We appreciate the opportunìty- to-oe the- City's -Wellh-ead-Protection consultant If yüul1"Eive any questions, or need additional infonnation regarding this proposal or the Wellhead Protecti on . Rules/Requirements, please contact me at 229.4346 or Craig Kurtz at 651.490.2022. Sincerely, SHORT ELLIOTT HENDRICKSON INC. ~ J 0 ~ph R. Bettendorf, PE City Engineer djg c: Craig L. Kurtz, SEH Jeff Ledin, SEH Amy Schaffer, SEH Dick Taufen, City of St. Joseph "isistjoe\common\030300\con\l-city propo»]'O t 0503 ,doc - - ~SfH 1200 25th Avenue South, P.O. Box 1717, S1. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation · January 5, 2004 RE: St. Joseph, Minnesota New Water Treatment Plant Preliminary Design SEH No. P-STJOE 0307 10 Honorable Mayor and City Council c/o Mrs. Judy Weyrens Clerk! Administrator City of St. Joseph 25 College Avenue North P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: The City of St. Joseph, working with your staff and SEH, has identified the need for new wells and a water treatment plant. To keep the project moving ahead, we are now entering the design phase of this project. SEH is pleased to present this proposal for design services for the Preliminary Design phase of the project. Scope The next phase of the process is development of preliminary plans for the new treatment plant and new supply wells. Major tasks included in the preliminary plan phase are listed below: .------- -- ---- ------- ---- -- -- ----- - --------- ----------------- --. _.---- -------- --- ----------- --- ----------- · · Siting coordination with site developer for size and location of the treatment plant and well sites. · Touring water treatment facilities in the area to observe various design elements to be incorporated into the design. · Development of preliminary floor plans and elevations. · Schematic design of control system for new plant and interface with existing facility. · Budgetary cost estimate for wells, treatment plant, and control system. Schedule The following schedule covers the entire project. This proposal covers the Preliminary Design phase, which as indicated below, is expected to be complete in late spring of 2004. Preliminary Schedule for Project , January Council authorize preliminary design phase. Late January - February Tour area treatment plants with City officials, City staff, and SEH designers. April Present preliminary design (plans and opinion of probable cost) to Council. June Finalize well siting with developer. · July Prepare plans and specifications for new wells. Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer Honorable Mayor and City Council January 5, 2004 Page 2 August - September Construct and test new wells. · October- January Prepare design documents for new treatment plant. March 2005 Open bids for Water Treatment Plant October 2005 Water Treatment Plant substantially complete. One item not shown in the above schedule is the extension of sewer and water utilities to the site. The extension of these utilities will presumably be included in the Gateway Commons project currently under consideration. Fees Design Task Fee Civil Site Development $ 2,500.00 Civil Wells $ 3,000.00 Civil Process $ 12,000.00 Archi tectural S 28,200.00 Electrical/Controls -S-12~000~OO Construction Cost Estimate/Presentation S 2,300.00 · S 60,000.00 We propose to complete the work on an hourly basis with a not-to-exceed total amount shown for the scope of work identified. We would complete the work in accordance with the above schedule. Please review this proposal, and contact me at 229.4346 if you have any questions. Thank you. Sincerely, SHORT ELLIOTT HENDRICKSON INC. ( h R. Bettendorf, PE City Engineer mdh/djg c: Jeff Ledin, SEH Amy Schaffer, SEH Dick Taufen, City of St. Joseph x:ls\stjoe\030700\corr\J-city preJirn design proposal-OJ 0503.doc · '-'5eJ 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation . December 19, 2003 RE: S1. Joseph; Minnesota' CR 121 Improvement SEH No. A-STJOE 0004.01 14 Ms. Jodi Teich Assistant County Engineer Stearns County 455 28th Avenue South Waite Park,:MN 56387 . ,- ."u ;:, -= . :-.' -;:::' ... . ~ :., ". . . Dear Jodi: ' I have reviewed infonnation submitted by the contractor regarding unresolved issues on the County Road 121 improvement and have the following comments: 1. Directional Drilling Cost. The letter fÌ'om Meadowvale dated November 6, 2003 includes a rate of$89.86 per foot for directional drilling. This is a substantial reduction from the rate of $154.00 per foot quoted in the letter fÌ'om Bauerly's dated October 4, 2002. I recommend payment of this amount for 395 feet of directional drilling. This amounts to an increase in the contract amount of $29.86, or $11,794.70 for pipe installation. I also recommend - ------------payment üf$90Ö.OO for conng-the tWomaDhüles.-NorthernNatUiaf Gaiinsisted-tha.f tliis()r - . ,similar technology be used to install the sanitary sewer under their high pressure gas pipeline, due to the depth and the instability of the trench. I do not feel the OH/Profit amount of $3,639.00 is justified and recommend that this not be included in the payment. 2. Hydrant Extensions: I recommènd payment of $1,673.00 for installation of the 4 hydrant extensions as requested in Meadowvale's letter dated November 6, 2003. This was also recommended in Amy Schaffer's memo dated June 12, 2003. 3. Repairing Pipe Joints: The recommendations in my letter dated June 12,2003 still stand, except that a 5-year warranty bond must be provided. The joint restraints on the ends of the HDPE pipe can be omitted provided that there is no movement of the pipe ends over a 5- year period. This must be included in the 5-year warranty bond. ' I have discussed these tenns with Meadowvale, and they seem agreeable. I will present them to the St. Joseph City Council in January. Please call if you have any questions. Sincerely, ~... Joseph R. Bettendorf, P.E. St. Joseph City Engineer . Enclosures: Meadowvale letters (2) dated November 6, 2003 c: City of St. Joseph x:\s\stjoelOOO400\corr\t-meadowwle 121903.doc Short Elliott HendrÎckson Inc, . Your Trusted Resource . Equal Opportunity Employer 11/13::./21303 n: 13 512441810'3 M~ADUWVAL~ CUNS I RUC I PAG~ 63 i \ ~aclo\:wale 12669 MeadO'.Wale Road t#IJ '~~ Ell< River, Minnesota 55330 : ., 763-441-8109 Office and Fax . ~ncotpOIated ! i ~C7v'ember 6, 2003 I ! ~.E.H., Inc. Attn: Joe 8ett8ndorf ~OO So. 25th Avenue t. Cloud, MN. 58302 I i ~: St. Joseph Co. Rd. 121 & 2 (Stearns Cc:Iunty) I ' i crear Joe: i E1nc!o5ed is a copy of an invoíœ from G&M Contracting, Inc. regarding the directionsi drilling on the St. Jþseph project. , i c:\osts are as follO'NS: ! i 1b11512002: 12" HDPE Sanitary Se'Her. $ 35,494.70. (See G&M's Invoice) , cbnng Manholes: $900,00. (See Fobbe COntracting's Invoice). ; Tþ!al: $ 36.394.70 - -- - ------ 1- --- 1polo OKIPrcfit $ 3,639,00 . Grand T~I: $ 40,033.70. i %f' cl,J ,ry , President cþ: Merk Magnuson: Bauerty Compardes, Inc. ! ; , 1 I , I ! i i ¡ ! ! ! . 11/06/03 THU 11: 22 [TX/R,{ NO 5285] ;[ 9869 ON TII/XJJ ZZ: 11 flH.L CO/90/11 I . INVOl~~E i CONTRACTING, INC. Box 736 Invoice Number: 514 :eCrystal, MN 56055-0736 Invoice Date: 15~f\ ov-02 7) 726~6433 Terms: NET RECEIPT OF IN DICE Id To: Meadowvale Construction 12669 Meadowvale Road y Elk River, MN 55330 ~ ------- ...--..... RE: St. Joseph Sewer Bore 10/15/2002 12" HOPE Sanitary Sewer LF 395.00 89.86 $35, 94.70 ·___,_w____ _,_. ,_,. __n_',' .. __,___, m_ __m_~ m__ ____ ___m____, -- _ _ _______ ____ _",.., '__ _n n -. - I , -! , i i \ , , ; i ' ! i I I ;',;:i¡;;r~';¡~'~~¡\'~l.~¡:\~1.1&~'ª'~iiillil~mIIIII11ij~~Iï~~~~~![~~j~'~¡!i': ;lfi~[~I:i~mì~1~¡, 11~11~íl~i¥Æ~ril~~~~: TOTAL $35 494.70 Þ0 39~d ~8n~~SN08 31~AMoa~3W 50181ÞÞZ19 El:GG E00G/~0/11 [SgZS ON XH/X~] ZZ:11 ITH~ ~O/90/1T ~:ob~:d;rO~~;~~ting_____I!,~oi~~. . ; DATE , I~VOICE # : ~;O~;;=~~~8~N 55302 í 10/ï4i2002T "-3018 ' i ._...~...____.... I· _-+--. u__.· I I ....' "__.... _...,....._... H·___.__..... ,._.. ... , ._. .. .. . ! ¡ BILL TO ¡ ___"__,_..,.. .. ._....__.. "'_n .._.. _._ .........._....J ! I Meadowvale COnstructiOn, Inc. ·1 i : 12669 Meadowvale Road N\V ¡ , ¡ i Elk River, MN 55330! ¡ j I , I L...-.., . , ...' .._.__._. _.".' _. . ....._..___...__, '.... . ......._.J I I i ¡-'-... --..--,. .-..-.--.- J ....-.-.-¡-.- ........., ¡ P.O. NO. I TERMS i PROVECT 1_.._.___ ...._.-L-.. ...___._ .... ...___1..___, \ .. I Due on receipt.. I St. Jtseph .--....-.,.. '....--.........-.... .'-'-...-... ....-_. --"''ï'' .......---.. ..-1------ ....._._~ --..:-. DESCRIPTION I QUANTITY RATE! AMoUNT "__'___~__"'_'_" ._____~. . ."__. ..__.. ,..__l_~_.____ ..__.__._". _____. ,.__._ .._.__._._L-__ ...-1--._____ ., 16" X 12" Core \\lith Boot lnst~lled ; 21 450.00 ¡ '900.00 \ 12" X 8" Core with Boot InstaUed ' 1 350.00 \ 350.00 I l ¡, ¡. '~'\. /}"1, i . , I . fì ),/1 \\ ¡ L~¡ .' V : C\" '~J O~>(xi ~\ i ! I \ ,I, I I . ! ~ l I 1 I ¡, ¡ 1 J ' I I , ' ; \ I ! I ¡ I I I J ! Iii I . I . , ' I ¡ ¡ ,. , I ~_.. . _.___~__.~~_.___ ~___.___. ._.... .._..___.~_... ..__~__ .__._. __,__..__ __. ..L-"'t-__'- __.1___... .- ---- Thank you for your business. 'I T t I o a $1!250.00. "--. -- '_..~~.. -..----"-.. ------....,..--.--.-....... -.-. . ..-.----- .-....-...........-.. ,._----., _...~._.- ."-..- .._.-. 58 39~d 18n~lSNOJ 31~^MOO~3H 50181ÞÞ~19 El:Z~ E00~!S0!11 11! 0512003 22:13 512441810'3 MEADOWVALE CONSTRUCT PAGE 01 I I Ie 12669 Meadowvale Road tm . E1k River, Minnesota 55330 , 76$,0441-8109 Office and Fax I R : St Jœeph CO. Rd. 121 & Z (Steam. County) +~: A requested. following are costs to extend the Hydrants on the above referenced project 2 borers: 5 hrs. Eaèh @ $ 32.00 per hour = $ 320.00. 4 Yo Insurance & Payroll Taxes = $157.00. T :$ 1,521.00 J 1Q% ProfItlOR=S""ffiZOO. - -----~---- ---.-.--- - -- ---- - --- -,---- . I , Grand Total: $1,673_00, Thank you. \ I I S~ncere!Y. I i . I I ! 11/06/03 THU 11: 22 [TXlRX NO 5285 J 11/05/2003 21:45 51244181139 MEADOWVALE CONSTRUCT PAGE 131 ~VV-J~'UU3 WED 02:45 PK Grari~~ Water Works FAY. NO. 22û2532Eì2 p, 01 G Granite Water Works QUOTE 635 28th AveS . MJ Wuite P"rk MN 5ð311( (320) 2ð3-B687 .. PAX (320) 2ð3·2e72 TO: 1!Ii p,-,/ iJl'l¡,i/ lip Ie JOB: 5 + Jò ¿- ATrN: lba/~ PATE: I/M3 FROM;~--O /1 I3ID DATE: ~ -., QT UNIT DeSCRIPTION UNI; PR AVAILAl3ll..rrY _3 I £Ac..# /pI! 't4-kUI$ ¡LJ ;p,.c/T F~+- :J t./~.oð /(?..ð / l" Ar:. II- í:l' l,¡j/f -k"lArJ~ tI...,O''<:.r.IT ~ ,.;2t.() . ò Ô ,?(;Ô ---::-- -- -- I /'" ~ I '1 ¡:. 0 ì ( oks .:;: h ; 1/7 /7.. '." ~ ¿(;5i ~ '\. , ~' r \ .---" 7AoZ ú4 I ¡ - r~ \ ¡ --, ¡ " , ! . , /(/'1'4 I . Î , I I 1 í I ! l ! . 11/06/03 THU 10:53 [TX/R,X NO 5283] Attachment: Yes orNo I . REQUEST FOR COUNCIL ACTION DATE: January 2,2004 Police ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM: Request the approval to purchase Tazers PREVIOUS ACTION: None ------ -- - ~------ --- ----- --- - - --------- ----------~-- . RECOMMENDED BOARD ACTION: Pass and Approve FISCAL IMPACT: Cost to the city will be approx. $140.00 and cost of training. The Klinefelter Fund provided the balance of the funds. Purchase of this equipment could save the city in work comp claim's for injury's sustained in fighting with persons. COMMENTS/RECOMMENDATIONS: Tazers are a form of non-deadly force. They are used in situations where officer safety could result in injury. This is just another tool to be used before deadly force might be used. Many of the cities around the area and around the state are turning to this form non- lethal force. . I Attachment: Yes or No I . REQUEST FOR COUNCIL ACTION DATE: January 8, 2004 Police a OroGINATWGDEPARTMENT ' EPAR AGENDA ITEM: Request to add new radio channel PREVIOUS ACTION: None --- --- - - ------- - - -- ~--REGGMMENÐEÐB0ARD~ACTrON:AllÖw -CîfYto move forward to get new law enforcement channel . for radio system. FISCAL IMPACT: Approx. $600.00 COMMENTS/RECOMMENDATIONS: With the growth of the city our departments are getting larger. This means that we are doing more and conducting more business inter-govèrnmentally. We currently operate on one city channel. City Maintenance, Police, Civil Defense and Fire Department use this channe1. I would propose that the police department get their own channel. This would allow us another tactical channel to use in case of an emergency. This would also free up the radio so that we are not stumbling over each other. The time is right, as soon you will not be able to obtain any channels, as they will all be used up. . I Attachment: Yes or No I . REQUEST FOR COUNCIL ACTION DATE: December 11, 2003 Police Department OIDGINATINGDEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM: Request permission to purchase in car audio-video system. PREVIOUS ACTION: Council granted permission to purchase one system for new patrol car. RECOMMENDED BOARD ACTION: grant permission to purchase now --~-~--------------- --- - ~- --- ----- . . FISCAL IMPACT: $4000.00 from roll over funds. COMMENTS/RECOMMENDATIONS: The police department was granted permission to purchase a in car audio/video system in 2003. This system was placed in the new patrol car. We have had good success with the system. The system has saved us money in officer over time for court and attorneys fees. It helps with the he said she said things that can only be proved by having the audio/video system. I would propose that we purchase another system and place this one in patrol car that will be replaced this year. I have also been advised that the Lions would purchase the third unit if we purchase this one. . 01/12/2004 14:30 32025158843201 RAJKOWSKI HANSMEIER PAGE 02 . [ÃuaduneDt: YesorNo ~I REQUEST FOR COUNCIL ACTION DATE: January 12, 2004 Citv Attorney ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM LELS Grievance Step 3 PREVIOUS ACTION See attached. - - -- ------- -'-'---~._. -.--- - --- ___________ ___on' ___ _________ -- . - RECOMMENDED BOARD ACTION - Written findings denying the grievance. FISCAL IMPACT COMMENTSlRECOMMENDATIONS See Attached. . 01/12/20134 14:21 32025158843201 RAJKOWSKI HANSMEIER PAGE 02 VRajkowski . Hansmeier Ud. 1 S<!venth Avenv~ North ATTORNEYS AT I.AW P.O. 8"" 1433 ~t. Cloud, MN 56302·143,3 January 12, 2004 320'~SI'1 055 Bon. Larry Hosch Mr. Al Rassier Toll Free 800 445·9$17 Mayor ofSt. Joseph St. Joseph Councilman 630 Gumtree Court NE 115 Ninth A venue SE F.ax 320-25 t 5896 St.Joseph,~ 56374 St. Joseph, MN 56374 I~¡han@raihan.com Mr. Ross Rieke Mr. Gary Utsch St. Joseph Councilman St. Joseph Councilman www.rajh.n.(ool 41 NW Fifth Avenue 125 17Ù1 Avenue SE St. Joseph, MN 56374 St. Joseph, MN 56374 Mr. Da1e Wick St. Joseph Councilman 1211 Dale Street East --- -- - ---- --- -- ---~ --------~-- ~- -SlJoseph, IViN- 56374 . RE: Grievance- Sgt. Jeff Young/Article 18 Our_Fire No. 23426 Frank J. RaJkowskl- City Council Members: (}oroor¡ H. HansfI1clN This matter has been brought before the Counci1 pursuant to Article 6.4, Step 3, of the Fr~de";ck~. \.if\mk~ LELS labor agreement. Step 3 allows the Union to appeal the City Administrator's Thomas G. Jov.enQ\'ir,,4 decision under Step 2, and have a discussion of the matter with the City Council. The Council is required to give a written answer to the grievance within 10 days of the public Pð,J) A RakowSkJ' hearing. K~'in F. Grðy Factual Basis Williarn J. Cashmdll According to the written record, the factual basis of the grievance is that officers have not Rld1UI! W. S"b~lv~rro been supplied with two boxes of ammunition per month. In the past, ammunition was stored in the evidence room. Officers were able to take ammunition on an as~needed ~llj~n M. D~g~ basis. Officers are al10wed to practice on their own if there are not sufficient L"':>'t"1~ 0 6~rtlSh(,(ki departmental weapons qualifications opportunities. In the spring 0£2003, Chief Jansky )uSh L. Smith·Lori,in instituted a policy in which he would issue the ammunition to the requesting officers as needed. According to past practice, 7000 rounds were ordered annually. In 2003, Chief Iroy />" Poctz Jansky allegedly delayed ordoring ammunition. However, the Union has not cited any )L\>e\>h M. ¡¡rom~lò!\(j instances where an officer has been denied needed ammunition. Sergeant Young requests that two boxes per month (100 rounds) of ammunition be issued without restrictions of . Gr ¡¿~OIY J. H,juµt:'r\ any sort, and that each officer be issued two boxes per month retroactive to }ast spring. LðUr~1 J. P\I~II F/;Jdk l ~jkOI'0'5kl .nr;l R;chorr;l v.( sob"lv"rro "r.¿ .J"'ltted to pradlce III NortJ- oak,,!/>. G<;f(I(µ, H. H."Sft'I~er In North ~ko~ .nd Wisconsin, P.rt! A R~ikoW>Í<.i ðnd wðh I. Smilf1 in W~<orn;f\ ."d Williom J. C.,hm." in South Db'Ó/.. -MI2Mho!' nf .tI.n".orj"'~n Ro");uA 01 T';31 ...I..·i..........,........ .I"'I""I:...Ii"",.( ^I"\þ ..1........-1 ..Jl/12/:¿_..I4 14::¿1 3202tJ158843201 RAJKOWSKI HANSMEIER PAGE 03 V . St. Joseph City Council Page Two January 12,2004 Contract Provision Article 18.1 of the contract provides: "The Employer shall furnish two boxes of anununition for each sworn police officer each month, for use in target practice and in the line of duty as needed." Analysis: The duty to provide two boxes of anununition under Article 18.1 is not an absolute duty. The phrase ~'as needed" affords the City some discretion over the amount of ammunition needed by each officer on a monthly basis. This provision places a cap of two boxes on the amount of ammunition supplied each month, with the minimum acceptable amount to be detennined by the employer. Chief Jansky's policy of providing the officers ammunition on an as-needed basis does not, by itself, violate this article. Conclusion It is my recommendation that the request for issuance of back ammunition be, denied. - ----- --- - -- --.- -- __ _If-you--ha.ve-any..que-stiens-abouHhis-opinion;please~giveme a cãlr-------.... .. .. . Sincerely, RAJKO~¡ HANrE Ó ~! By I . Thomas G. Jov OVl TGJlbaz cc: Judy Weyrens (via fax) . Law Enforcement Labor Services, Inc. · 327 YORK AVENUE · ST. PAUL, MN 55101-4090 (651) 293-4424 Fax (651) 293-0203 s~@ December 15, 2003 City Council City of St. Joseph 25 College Ave No. St. Joseph, MN 56374 RE: Step 3 Grievance - Sgt. Jeff Young and other Local 244 members. City Council Members: Please accept this letter as a Step 3 grievance filed on behalf of Sgt. Jeff Young and other Local 244 members similarly affected. The grievance is filed as provided in Article 6 of the current Labor Agreement between the City of St. Joseph and Law Enforcement Labor Services, Inc. '------- ----Nature-of-flriewmce ------ -------- - - ---------- -- ~ · Sgt. Young and other Local #244 members were not furnished two boxes of ammunition per month. Provision Violated ~ The City violated the Labor Agreement to include but not limited to Article 18: Weapon. Remedy Requested The City of St. Joseph shall immediately furnish each sworn police officer two boxes of ammunition per month. Sincerely, ~~ Dean Mann Business Agent cc: Sgt. Jeff Young · AFFILIATE OF MINNESOTA POLICE AND PEACE OFFICERS ASSOCIATION RECEIVED JAN 0 9 200lt IV: Sl. jos~ph CIty CouncIi CITY OF ST. JOSEPH . FROM: Jeffrey Young (LELS Stewart) ~. 1 ~ ~ - -. . ~ -~ - ~ . _.. -. - - - - - - - ~UvJbLl: AItlCle iö weapons (Ammumnon) HISTORY: Since 1987 Ammunition has been issued, per the contract, at two boxes (100 rounds) per month. Originally the ammunition was stored in the evidence room and an officer could take some any time he/she needed. In the past twelve years, the department has ordered seven cases (7000 rounàs) and issued each officer (total of six officers including the Chief) one case (1000 rounds) and the seventh case was stored in the evidence room for use as needed by part-timers or for qualifying new officers. This was done to simplifY and standardize distribution and allowed officers to practice on their own, if the department didn't have enough weapons qualification opportunities. There has never been a case where a "departmental" weapons qualification lacked ammunition. PRESENT PROBLEM: 'This last spring, Ch1ef Jansky brought me into ills office and advised that from now on, he and he alone would issue ammunition to officers when he saw fit. I advised that the contract said we were to be issued 100 rounds per month. He stated that he would decide under what circumstance ammunition would be issued. We could come to him and ask for some if we wanted 10 shot on our own time. Again I restated, that the contract provides for 100 rounds per officer per month, says nothing -aboot-what-type of trililling; and-doesn~ t gìve-the-Chief the prerogati \Ie 10 âeci âe- "",fiogets - - - ,- what ammunition and under \vhat circumstance. In fact, the Chief has yet to deñne . concretely any departmental policy regarding this issue, CURRENTLY: Although Chief Jansky says we can get ammunition from hi~ he did not order any ammunition until OctoberlNovember of this year. That's over ten months, without a department supply of ammunition available to us. When I found out Jansky finally ordered the ammunition, I asked if he would give us the back issue often months. He refused. He further stated officers could have a box or two at that moment per his discretiDn. The contract requires the issue of 100 munds per month, and delaying the ammunition purchase does not absolve the department from supplying unmet allowances. Neither do scheduling concerns or personnel issues absolve the Chief of this contractual obligation. The Union is not saying that the Chief can't issue the ammunition on a monthly bases instead of issuing the ammunition by the case, only that he has to make 100 rounds available per month without restrictions per an established policy. . Law Enforcement Labor Services, Inc. 327 YORK AVENUE · ST. PAUL, MN 55101-4090 . (651) 293-4424 Fax (651) 293-0203 s~@ December 15,2003 Judy Weyrens 25 College Avenue North St. Joseph, MN 56374 RE: Step 3 Grievance - Sgt. Jeff Young and other Local 244 members. Dear Judy: Enclosed is a copy of the Step 3 grievance for you to submit to the City Council, as you stated in the e-mail received on 12/15/2003. If you have any questions regarding this, please feel free to give me a call. _____---.Sincer.eIJ~, -----~-~- --~------ --- ------ -- . Lr~ Dean Mann Business Agent . AFFILIATE OF MINNESOTA POLICE AND PEACE OFFICERS ASSOCIATION Page 1 of 1 Judy Weyrens From: "Judy Weyrens" <jweyrens@cityofstjoseph.com> . To: "Dean Mann" <dmann@lels.org> Cc: <tjovanovich@rajhan.com> Sent: Thursday, December 18, 2003 6:28 PM Subject: LEL8 Grievance Dean -- As we discussed on the telephone today, the next regular meeting of the City Council is January 15, 2004. Since the City does not have any meetings scheduled I would respectfully request that the 10 day response period be extended to January 16 so the Council can discuss this matter and respond to you immediately. If this does not work please let me know and I will try and schedule a special meeting. I have received some clarification on the use of ammunition and the training does not need to be done as a group, but individuals training requiring ammunition would be required to provide proof that they did in fact shoot. Dean could you please call me to discuss this further. It is my hope that we can resolve this grievance without the meeting of the Council. Thank hou Judy Weyrens City of 81. Joseph :320) 363-7201 . ---- -----~ - - - --------- - - - --- ---- - -- . . 1/912001 www.cityorstjoseph.com ity of St. Joseph . 25 College Avenue North PO Box 668 December 2, 2003 St. Joseph, MN 56374 , (320) 363-720 I Fax: (320) 363-0342 Dean Mann Law Enforcement Labor Services ADMINISTRATOR 327 York Avenue Judy Weyrens St. Paul MN 55101-4090 MAYOR Larry J. Hosch Dear Dean: COUNCILORS Alan Rassier I am in receipt of your step 2 grievance filed on behalf of Sgt. Jeff Young and other Local Ross Rieke Gary Ulsch 244 members. In reviewing the response written by Chief Jansky to the step 1 grievance, Dale Wick (see attached), I concur with his interpretation of Article 18.1 and do not believe the City has violated the Labor Agreement. --- If you hav~~~y questions please feel free to contact m~ _aL3~0_-3.Þ3-72QL . Sincerely, CITY OF ST. JOSEPH ~ ~4ens .. d . nistrator Enclosure: Step 1 Response cc: Police Chief Pete Jansky City Attorney Tom Jovanovich . Law Enforcement Labor Services, I ne. 327 YORK AVENUE · ST. PAULI MN 55101-4090 · (651) 293-4424 Fax (651) 293-0203 s~ November 25,2003 Judy Weyrens Deputy Clerk P.O. Box 668 St. Joseph, MN 56374-00668 Dear Judy: Please accept this letter as a Step 2 grievance filed on behalf of Sgt. Jeff Young and other Local 244 members similarly affected. The grievance is filed as provided in Article 6 of the current Labor Agreement between the City of St. Joseph and Law Enforcement Labor Services, Inc. Nature ofGrieval1ce Sgt. Young and other Local #244 members were not furnished two boxes of ammunition per month. -- -- ------ ------ - ------- - ---- - - ------- -- - ------ .------ ----- Provision Vioíated · The City violated the Labor Agreement to include but not limited to Article l8: Weapon. Remedv Requested The City of St. Joseph shall immediately furnish each sworn police officer two boxes of ammunition per month. Sincerely, 4; /ni~ ¡ 1r--- Dean Mann Business Agent cc: Sgt. Jeff Young · AFFILIATE OF MINNESOTA POLICE AND PEACE OFFICERS ASSOCIATION ST. JOSEPH POLICE DEPARTMENT 25 College Ave. N. :P. o. Box 268 St. Joseph, Minnesota 56374-0268 (320) 363-8250 E-mail: stjosephpd@cji.net November 18, 2003 Law Enforcement Labor Services, Inc Dean Mann, Business Agent 327 York Ave. St. Paul, MN 55101-4090 Dear Mr. Mann; Please accept this letter as the response to the Step 1 grievance filed on behalf of Sgt. Jeff Young and the other Local 244 Members. -----~-- _____ _____~_.______ _0_-___"-.------------- ____._____ __ ___ __ ______ _____ __ __ _____ ___ _ . As you are aware Article 18.1 reads,"The Employer shall furnish two boxes of ammunition for each sworn police office!" each month, for use in target practice and in the line of duty a§ needed." Since the police department did not shoot practice each month there was no need for the two boxes of ammunition per officer. The department has the service ammunition available and will issue it at the next practice shoot that is to be in December. I have no problem making two boxes of ammunition available to the officers for practice as needed per their contract. If you have any further questions to this matter please feel free to contact me at my office. cc: Judy Weyrens, City Admn. Sgt. Jeffrey Young . Extract of the LELS Labor Agreement . Contract Year 2002 - 2003 Three shirts each-summer and winter style Three pants each-summer and winter style One pair gloves Two ties 17.1 As a uniform allowance, the Employer shall make direct payment to approved vendors for uniform items purchased by the Employee. The uniform expenses paid by the Employer per year for each officer shall not exceed the following amounts: 2002 $505 2003 $525 Any uniform purchases in excess of the above stated amounts shall be an expense of the employee. 17.2 The Employer shall designate at least two approved vendors, based upon the ______ . ___ __ _ _ . __ _ _ @çom.Qlen..dªtion_of LE;J..ß._ New_e.mRlQyees sbaJl nol _accrue. uniform_allow8oce__ until completion of their six (6) month introductory period. Upon completion of . their introductory period, new officers shall be entitled to a uniform allowance prorated for the remainder of the calendar year ín which the introductory period ends. 17.3 Officers shall be allowed to carry forward a total of $100 of unused uniform allowance from one calendar year to the next. 17.4 The Employer shall cover all costs on glasses damaged or destroyed in the line of duty. 17.5 The Employer shall pay up to twenty-five (25) dollars for repair or replacement of watches in the line of duty. ARTICLE 18 WEAPON 18.1 The Employer shall furnish two boxes of ammunition for each sworn police officer I each month, for use in target practice and in the line of duty as needed. One I ! I month's issue of service ammunition annually may be substituted for one month's I I I issue of target ammunition. I I I . I Attachment: Yes or No I . REQUEST FOR COUNCIL ACTION Administrator Reports - Street Addressing (3 [b D DATE: January 15, 2004 Planning ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Street Addressing Policy PREVIOUS ACTION The City has adopted a street addressing grid and it is applied when new development occurs. When a plat is submitted SEH reviews the plat in relation to the street addressing grid to make sure that avenues -,----ar~labeled-witÐ_a_eeffe0t-n1:tmber__and_streets_areî1amed_trsingire(';rrames:-rreviatíon-nas-beën ã11öweâ-for --- ---- . cul de sacs and lane. RECOMMENDED COUNCIL ACTION Allow the department heads to review this matter in January and report back to the Council with a recommendation to the Council FISCAL IMPACT COMMENTS/RECOMMENDATIONS With aU the development occurring in the St. Cloud Area, it has become important to review how properties are addressed. Emergency Service Agencies have requested that the area Cities take a regional approach to addressing and use the same methödology. You may have heard through the media that the area Cities are reviewing this matter. We have passed this information to the Department heads and have included this item on the January meeting. Mter that meeting it will be brought back to the Council. If anyone has ideas or concerns before the Department Head meeting please let me know. . C\Documents and SetÜngs\Judy\My Docutl1e11ts\Council CoITesponden.ce\2004 Request for Action\Street Addressing.doc . November 20, 2003 Judy Weyrens City of St. Joseph P.O. Box 668 St. Joseph MN 56374 RE: Metro Street Naming Task Force Dear City/County Representative: Over the past several months, the Metro Street Naming Task Force has met to discuss current address and street naming issues in the St. Cloud metro areaJo The task force has representation from the cities of St. Cloud, Rice, Sauk Rapids, Sartell, Waite Park, Benton and Stearns Counties, the u.s. Postal Service, and a number of area emergency service providers. The Task Force was charged with developing a uniform approach to future street naming and property addressing that provides guidance in resolving existing conflicts and allow greater coordination in addressing and street naming in future growth areas. The policy should be considered a guideline, and each _,______,~jurisdiction may have to customize the policy to fit their specific needs. -_.------------ ----- . I am pleased to inform you that the Task Force has completed a final draft of a policy for assigning roadway name/number designations and house numbers within the St. Cloud metro area. The Task Force is seeking input fr0rY! the individual jurisdictions prior to making its final recommendation. Please forward the enclosed final draft of the Address and Roadway Naming/Numbering Policy to your Planning Commission and/or City Council for discussion in December 2003 or January 2004. The Task Force welcomes any suggestions you may have regarding the policy. For your information, a contact list of Task Force members has been enclosed. Sincerely, Kirk Abraham City of Sauk Rapids Engineering Dept. Enclosure KA:tc CC: Metro Street Naming Task Force Members . 115 2nd Avenue North City of Sauk Rapids Phone: 320-258-5301 Sauk Rapids, MN 56379 Fax: 320-258-5359 The City of Sauk Rapids does not discriminate on the basis of race, color, creed, religion, national origin, sex, disability, age, marital status, status with regard to public assistance, familial status. or sexual orientation. Resolution No. 2003- · RESOLUTION ESTABLISHING A ADDRESSING AND ROADWAY NAMING/NUMBERING POLICY WITHIN THE (INSERT NAME OF JURISDICTION) (ea. CITY OF ST. CLOUD) WHEREAS, the Sl Cloud metropolitan area is experiencing rapid growth that has and will continue to enlarge the region's street network; and WHEREAS, improved coordination and understanding in addressing and street naming will result in improved public safety; convenience, and general welfare; and , WHEREAS, local jurisdictions within the St. Cloud metropolitan area (Cities of S1. Cloud, Sauk Rapids, Sartell, Waite Park, Rice, S1. Joseph, Rockville, and St. Augusta and Minden Township, Sauk Rapids Township, Haven Township, Lynden Township, S1. Joseph Township, LeSauk Township, and Watab Township) wish to establish a uniform policy for assigning roadway name/number designations and property addresses within the St. Cloud metropolitan area. NOW THEREFORE BE IT RESOLVED BY THE (eg. City Council) FOR THE (eg. City of St. Cloud), that address and roadway name/number designations will be assigned -- ---in-accordancewiththe-following-standards:------ - - -- --- -~-- -- - --- -.----- 1. SEQUENCE: Property addresses and roadway name/number designations must be assigned in · accordance with the following sequence: "Address" llRoadway Number/Name" "Roadway Classification" llRoadway Direction" 2. ADDRESS - a. All properties will be assigned an address number based upon the standards of (insert local code provisions). For areas that do not have an identifiable grid street system with numeric roadways, addresses will be assigned based upon the roadway numbering grid identified in Exhibit A of this policy. b. Odd address numbers will be assigned to properties on the west and north side of a roadway. Even address numbers will be assigned to properties on the east and south side of the roadway. c. Address numbers should steadily increase dependant upon the size of the property (eg. single family properties could advance by two's or four's and larger properties may advance by ten's or twenty's). Future development altematives should be considered when assigning address numbers based upon the roadway numbering grid identified in Exhibit A of this policy. d. Continuous address numbers should not be changed because of a direction change. e. Fractional address numbers should not be allowed (eg. 101 % 6th Ave. So.). f. Address numbers with mixed alpha characters should not be allowed (eg. 134B 6th Ave. So.). g. Hyphenated address numbers should not be allowed (eg. 12-80 6th Ave. So.). h~ Individual address numbers for commercial properties should be used for each unit within a single-level multiple unit structure with individual entrances (eg. 10 Division St, Suite 101, should not be allowed). · Revised Version Dated 11120/03 i. When possible, individual address numbers should be used for each unit within a multiple . unit structure with individual entrances (eg. townhouses). j. Multiple unit structures with common entrances or with multiple stories will be assigned a single building address. Individual units within those structures will be assigned a unit designation, such as: apartment, unit, or suite. k. Wherever feasible, non-confonning address numbers should be brought into conformance with the jurisdiction's adopted Addressing and Roadway Naming/Numbering Policy (eg. change of property ownership would allow U.S. Postal Service to make change of address number). I. The assigned address must be posted in accordance with the requirements of ( code section) (eg. Section 630:20) of the Ourisdiction name/ruling document) (eg. Code of Ordinances for the City of St. Cloud). 3. ROADWAY NUMBER/NAME - Every public rpadway within the (eg. City of St. Cloud) will be given a roadway name/number, in accordance with the following: ê;l. Roadways classified as local or collector roadways should generally follow a numeric designation. The numeric designation should follow the roadway numbering grid adopted as Exhibit A to this policy. b. Roadways classified as major arterials may deviate from the numeric designation to allow use of proper nouns that improve the ability to locate the roadway, such as Division Street. c. Where it is impossible to follow precise numeric classifications, names should be chosen based upon a specific theme, such as tree species, bird species, states, national parks, etc. When possible, the first letter of roadway names should be in alphabetical sequence. d. Numbered roadways should not be spelled out (eg. Eighth St. No. should not be allowed. 8th St. No. would be allowed). -,--------- e------Ro_aJiwa-¥ namesJhat are identical or similar to exist!ng street names within the$'t.J~,Iº!Iº_~_~ . metropolitan area should not be allowed, such as Oak Rd. and Oak Dr. f. Cul-de-sac roadways less than 300 feet in length ,will utilize the name of the roadway from which they access. Addresses within these cul-de-sacs will continue the sequence of the roadway that they access and will be noted on the roadway sign at the cul-de-sac entrance. 9· Directional words (North, South, East, West, etc.) should not be used within a roadway name/number (eg. West Oaks Dr. or 301 North 8th St. W should not be allowed). h. Each roadway should have only one correct name. Dual named roadways should not be allowed (eg. Veterans Dr. and 8th St. No.). i. Continuous roadway name/numbers should not be changed because of a direction change. j. Roadway name/numbers should not include fractions. k. Common spelling should be used when assigning a roadway name (eg. Dakota St., not Dacota St.). I. Assigning roadway names longer then 15 characters should not be allowed. m. Roadway name/numbers should not have special characters, such as hyphens, periods, decimals, or apostrophes. n. Privatè drives will not be assigned a street name, but will be addressed from the public street from which they access. Addresses on private drives will be noted on a roadway sign at the private drive entrance. 4. ROADWAY CLASSIFICATION -A roadway classification should be added to all roadway name/numbers, in accordance with the following: a. A "Street" is a roadway that runs in a general east-west direction. Abbreviation: ST b. An "Avenue" is a roadway that runs in a general north-south direction. Abbreviation: AVE c. A "Circle" is a roadway that returns to itself, but does not terminate in a cul-de-sac. Abbreviation: CIR d. A "Court" or "Place" is a roadway that is a permanently closed, such as a cul-de-sac. A . Court or Place is generally less than 300 feet (centerline to center radius) and less than 600 feet in length ending in a turnaround. Abbreviations: CT and PL Revised Version Dated 11/20/03 e. A "Lane" is a roadway with secondary roads connecting to each other. Typically a reduced right-of-way branching from a Court. Abbreviation: LN · f, A "Parkway" is a roadway with a special scenic route or park drive. Abbreviation: PKWY g. A 'Way" is a roadway with no definite orientation. Abbreviation: WAY Ii. A "Loop" is a roadway that begins and ends at two separate points on the same roadway. Abbreviation: LP i. A "Road", "Boulevard" , or "Drive" is a roadway reserved for major arterials within the City. Abbreviations: RD, BLVD, and DR j. U.S. Postal Service abbreviations for additional roadway classifications are listed in Exhibit B of this policy. k. Suggested abbreviations should be used for 911 and addressing purposes. I. Examples of addressing a court or place (cul-de-sac) and loop (LP) are listed in Exhibit C of this policy. 5. DIRECTIONAL - A directional suffix should be added to the end of all roadway name/numbers regardless of its numeric or alpha name in accordance with the following: (descñption of local Qñd to be inserted) (eg. the directional suffix of "North" and "South" should be used to describe a route's relation to the St. Germain St. WJDivision Street corridor west of the Mississippi River.) (eg. Classifications of "Northeast" and "Southeast" should be used to describe a route's relation to the St. Germain St. EJHighway 23 corridor east of the Mississippi River.) 6. PROCESS - The following guidelines and process should be followed in plat review and assigning of street names/addresses: ~-- -~---- ------- ----- a. Curvilinear street design and extensive use of private drives that have the potential to create · confusion for service providers and the general public should be avoided. Street . configuration should maintain a logical pattern based, to the extent feasible, upon a grid alignment. b. Proposed street names will be required upon any preliminary plat considered by the Planning Commission. Upon receipt of a preliminary plat, the proposed street names will be reviewed by the (eg. St. Cloud Planning Office) for compliance with the standards noted within this policy. The proposed street names will also be reviewed for duplication with other similar or identical street names within the St. Cloud metropolitan area. The County will provide each municipality an updated Municipal Street Addressing Guide (MSAG) on a quarterly basis to assist in reviewing proposed street names. c. Upon receipt of any final plat, the platting authority will forward to the appropriate County official a list of the proposed street names for final verification and reservation of the street name. d. Prior to recording of a final plat, the platting authority will prepare a map assigning addresses for the lots within the platted area. e. Upon recording of the final plat, the platting authority will forward to the County Auditor, County 911 Coordinator, County emergency management, U.S. Postal Service, emergency service providers, local service providers, utilities, and others identified by the platting authority a copy of the final plat and corresponding address map. ADOPTED this day of ,2003. · Revised Version Dated 11/20/03 EXHIBIT A w-<rE Street Numbering/Addressing Grid s St. Cloud Metro Area · (,.. .-.-..=" -. ....--.... ..--............ ---.. ".. - .. ; .. .- . . .. .;. .. '. f 4o. .- 4 .. f ::: : : .- - .. - Streets _-. :.f.._'. . · ... .,'"..+"........ · " " ...... ~,---...'.._-..,-'._,. 11 01 . .. . . .. . <It . '. - I .. , ,~, ;.::. Street Numbers 4 -'--~-"'--"---~-'--'-i ... .. __u . · · -.... . :~ø' .; _ Avenues · :--: . : ~ : : 11 01 Avenue Numbers · ----..----.~---------...-;......... · . . · ., . · . . . ~ , · . . . . . · .. . . . . .. .. .. .... . .. - . ...~--1".- ...-.-..... .. .. . .. ,.--.- .... .-._.... .. .. .. ... ........ , . . . . ,ç . . . . ~.. .; . . . . -: :. :: ç:: i. : . .... .... .. .... .. .- .........-..............-"!...:... .. .. . .. ..~ .. .. .. .. .... ....... . . t' . 'I!~' . ~. , · t r, / ~ . . . 1....... c:;-< 'k . -.: . ,--' .\" t . . t ..... .-,..... · . .. . · . .. · ; . l' -í' .' - " . _---?- . ,.~- --. t . ",' f _ . n_ f . . '::',.' : -: I . . · · · · ......._.. · f · · ! ~, - !t ....... .;........ ...... ....~ .. ," -- · . · -~._-- u . · . . ......,.. --., · . ~ , '" · .. .----- --- -- ~... - __-"--_.__....-....-~__..---_. ._ n__ ... . , ¿ , ~ t· ~ . \ · · ~ j- (. · . -t < -' ç .----........ -~........... -.. . .,..tI;t-....~r---~.-....-.....__.... ._____.'4It · : r.: (. ",: ~\~ : .~- : c : ! :--.-- ._~ .._ (, J: I . .. .. .. .. ... ._ r. \I f . f f 57 ~<""·':'Y"'.~.~-' : : i~-.£~--..--1-(: ...- --...- -t-_..... At--.. :~--...~ - Township # ~ ~, 10 · '---- · r,):,; t · . -,.'. '-':,......-----. ." .. .. .. -"! Section - ':)-:i-'J .. ,t" ~ : }:-'/t)-~'7-"f:'r ~ "'''-'.-'" Area Roads ,. ~/.~;?'-- '---: : ._' ~ ~~., r7:!- o;~ /" . .. ~ City of St, Cloud Corporate Limits .' '-"" j" .'; --" '.. .. . ~--: .:. ~__~~:-4----.~,:--~,-'. .,_;/,.._. . t~·_~..... ... -,- @ City of Sauk Rapids Corporate Limits . r ':'c~ '-?, '/. ' :- __- . . -,' 0i~· ~ City of Waite Park Corporate Limits . · -..,..!--'; 'C' _'J~;~" I ~ City of Sartell Corporate Limits . Area Water Bodies ThlslII",,,_.~Iy__mep.....- .m Ie", 111_ 0111}' tot' "'_ ~ ~IMI 0ItJ 0.2 0 0.2 0.4 0.6 Miles _. of Sf. Cloud _"",os no ,..poM/tIIIISIfor.-J or ,...,.."._" " Map prepared by the 51. Cloud Planning Office, 08/03. ~ cIMnee Inournd as. _lit 01 Ø!n9tht11-. ~~;i- . '''''~~II~;!~.~!t!I¡~~.:~i¡J' ~ Abbreviations Abbreviations used in addressing can be confusing at times. When in doubt, check theserlists. In . addition to the official Postal Service abbreviations for states, territories, and the District òf Columbia, we have included the official abbreviations for some common street suffixes, directionals, and locators. A complete listing is printed in Publication 65, which is available at your local post office. ~~.__..- ._--_._--._--_.~- Common Abbreviations 1 Abbr. ..1____ Word : l.___n . ilA VE ¡Avenue I ils~y.~. _ . :Soul(3vard h ,p" , J <11IGTR.. :IC~~!er . . ,.__.J !ICIR ¡ICircle i ¡lcT:::: ;Ièo~rt~=~_- _=J ¡ID~__, u', ,Orive__.,.._._ ,.,-.._.J .\ ' ,:§i 8XPY '¡Expressway ; , "._---. -,.. "p "---_._.,._---~- I I . ------- ~Hì?~~.FI,~ghts-~-~-! .-------- ---~----~- ----- ~1b1Wy ..1!-1ighway ; . ,~ ¡¡Island , "~,ljCT ,[J, unction 'I:;¡., - !~ I I '~"K 'Lake ' ''':':¡ L.:., ; . ' . . ~. ¡ILNI~ane : ~IMJN jMountain, _ ! . IlpKWY ¡lParkway i ¡[PL'-'IPlace - d~,- _IPI~za ~}11~q,Ç? :~Ridge,_,....i 't, r ,IRD¡Road () ijláp " ·ISquar~. . , ,,__ \ J 0 \ ¡1sT ¡Street V îi[S1¡\. IStati~n ......'.. l;jIT~!3IT errac;~.., .. ...__. ~ITRL Trail :-... -- . -. -~ . - -,- ..-- ~lTÞKE ITurnpike _.. - . ,'..' - ,h . . .'."'~.~_'¡~'i'~~!l~~li ~L~~__,...I'{all~Y_ ._ -'j II~[\ y , .-,. I~.~Y...._... ' /-j. ,'" ..~~ ~1\PT . _H' '.. ;I~p~rtme~_! ..._ ": 'I '.- ~I~M_H" :1R.C?c:J'!1 _ " _... .. ~,J' ~1§.rE_........ ¡IS~i.te:... __.... ._.. __.J ¡IN :INorth I il~-- ..- '.. ;I~~'~t --,..-..-..--- ..~~ ¡Is ____._._,I~o~th __ J ![yv .. ~IYV est _H_ ..__ I ¡INE :I~ortheast .___. _,.. J ilNW :lNorthwest I ¡\SE .. ~ISoutheast" I !tsw IISouthwest I --- --~--._.- -- --_._~----- . . ... "d . '. _. ç...X·H jf.! ¡ 7 ~ . ¿..;.; .:., ..u . Ie" ",II' ;,¡' - ',,c' ' "i :,Q<. ,,'ti"?> I ' I I ¡Q: i i ¡ . I '¡h ~~ :l\JII,,! · ,!h. '. \" ; .~. ~. Ii '- ~ ¡~ u.. '- -- . t"'\ ¡~ ~. , r"\ ¡~ ~. 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E c: 111 "3 'C a.u æ ~ c: ::s :6 ..I.D œ Q) œ.c ë:5 c: æ 0_ t= -< IDID mID ID ID OW C) ::¡ O~ a: a: c/)c/) ~ ID W ::E c( Z .r:; l- f! >- œ en 2 E c: IIJ 'C'C ~:t:: c c: 0 =&it _ œ 'C Q) ~ a:~ æ1 S-2 ~.c .;; c: ::1~ ~.g 'Em 2 8 ¡¡:~ œ 0 :EB 111 !!! œ c: ~ IDO ~a: ,0 I-~ OlD a..« a:ID 1-0 IDC/) . I Attachment: II or No I REQUEST FOR COUNCIL ACTION DATE: November 19,2003 EDA ..-- ...~' 0:." ---...._~ ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM EDA monthly activity report. PREVIOUS ACTION Monthly departmental report. . RECOMMENDED BOARD ACTION For review and approval. FISCAL IMP ACT N/A. COMMENTS/RECOMMENDATIONS EDA monthly report offered for your review and approval. . ~p~ . MUNICIPAL DEVELOPMENT GROUP, INC. DATE: November 19, 2003 MEMO TO: Mayor Hosch, City Council Members, City Administrator Weyrens FROM: .J 1\ \ f:c:- . C L S. . . Joanne Foust & CynthIa SmIth-Strack, Municipal Development Group RE: Economic Development Activity Report - November, 2003 Municipal Development Group, Inc. has been interacting with a number of prospects throughout the past month. Following is a summary of activities that have transpired. If you have any questions on any of these or other projects, please do not hesitate to contact us at 952-758-7399. A project number has been assigned to protect the confidentiality of the businesses prospects. Project 01-E: This project involves the expansion of a service within the community. MDG has been keeping in touch with the project contact over the past two years, the latest communication occurred via a mailing on October 15th. Project 01-F: This company has been in contact with the EDA regarding potential sites for a commercial business since August, 2001. MDG has forvvarded the contact information on a number of sites. MDG's latest contact with the company . -~·was a mailing on October 15t~2D03-;-ancrapRonemessage w8sreffcJilDcfcilierzg;¿OD3. -~,- --- Project 01-J: . This developer owns a commercial subdivision in St. Joseph and has constructed a commercial building. MDG has - been working with the developer and has forwarded potential business leads. MDG's latest contact with the developer occurred on October 22, 2003. Project 01-N: This company has been searching for commercial lots for the construction of an office buildin& since the fall of 2001. Contact with this developer has occurred on numerous occasions, the latest on October 15 and October 22, 2003. Construction is expected to occur next spring. Project 02-E: This company is looking for approximately 1 acre of land for an industrial use for an expansion. MDG last followed up with the company representative on October 29, 2003. The contact noted that expansion plans are now on hold. Project 02-L: This business is currently constructing a building in Buettner Business Park. MDG was in contact with the business representative on October 1 ih when he noted a need for high speed internet service in the new building. MDG provided an update on the potential for this service through three internet providers. MDG followed up on October 29, 2003 and November 19, 2003. The property owner reports two leads with a possible offer for lessee. Project 02-Y: This prospect contacted MDG on October 7, 2002 regarding new construction in the Buettner Business Park. MDG has had numerous follow-up conversations with the company and supplied information requested on other sites. MDG's last followed-up occurred on October 15, 2003 when a letter was mailed. . EDA Monthly Project Report - November, 2003 Municipal Development Group - Page 1 Project 02-AA: . This business purchased land in Buettner Business Park earlier this year. They are starting building and site J;>lans for proposed construction in the spring of 2004. MDG was in contact with the business on October 15th, 28 and 29th. Project 02-CC: This prospect contacted MDG on November 22, 2002 regarding available acreage within the Buettner Business Park for a 9,200 square foot facility. MDGfollowed-up most recently with a letter on October 8, 2003. This contact signed a purchase agreement on a lot in the industrial park in 81. Joseph Township. Project 03-A: These developers are interested in a large highway commercial development in an area not yet annexed into the City. MDG has been working with them over the past several months. A meeting with the developer, city staff and adjacent landowners was held October 15th. MDG followed up on October 29, 2003. Additional contact on November 5, 7, 1 ih and 19th. Project 03-1: This contact phoned the City last spring regarding 5,000 s.f. of retail lease space. MDG has been following up routinely with the last contact occurring on November 1ih. Project 03-K: This contact requested information from MDG on starting a business and zoning regulations in the Central Business District, last spring. MDG most recently mailed a letter October 22,2003 and called on November 1ih. Project 03-L: This contact originally contacted the City in the spring of this year regarding industrial acreage within the 6ernmI:lRitFMeitieR8I-GGRtaGt-~I+-made-wit.:¡-tl:1e-1atest on Octobed5, 2003 . Project 03-P: A contractor contacted MDG in July, 2003 noting he had a client looking for 8 acres of industrial land. MDG foll9wed up monthly since with the last contact to the construction company on October 29, 2003. The company noted the contractor no longer works for them and they believe the industry has located a site in another community. Project 03-T: Inquiry forwarded to MDG on October 1, 2003 regarding mixed use for a parcel near C8AH 75. MDG forwarded information regarding TIF, tax abatement and the Minnesota Community Capital Foundation and applicable zoning regulations. MDG followed up with the contact on October 15th and 22nd and November 12, 2003. Project 03-U: Inquiry forwarded to MDG on October 1, 2003 regarding a potential commercial development in 81. Joseph. MDG forwarded information to the contact on October 2nd and followed up with phone calls on the 8th and the 22nd. MDG met with the contact on October 29, 2003. They are continuing to research the feasibility locating the business in the community and various sites. Project 03-V: This prospect left a message for the City Administrator on Wednesday, October 08, 2003 regarding expansion of existing regional commercial enterprise to the City of 81. Joseph. MDG followed up with the contact and left voice mail messages on the 151h, 22nd and 29th. Project 03-W: This developer contacted the City on October 8, 2003 regarding the expansion of an existing facility. MDG forwarded zoning information via fax. A follow-up conversation occurred on the 15th of October with a letter sent on October 29,2003. . EDA Monthly Project Report - November, 2003 Municipal Development Group - Page 2 Project 03-X: This developer contacted the City on October 8, 2003 regarding the expansion of an existing facility. MDG. forwarded zoning information via fax. A follow-up conversation occurred on the 15th of October with a letter sent on October 29, 2003. Other: MDG met with representatives from the Feld Estate who indicated the family does want to proceed with sale of the property. The family is currently meeting with estate officials to determine the best way to proceed. They have requested aerial photography currently being completed be layered with data regarding the joint annexation area and the future land use map from the Comprehensive Plan to determine the area(s) within the joint annexation agreement and future land use map. In an attempt to reduce banked office hours (41.75 hours banked as of 11-12-03), MDG will not be present in the 81. Joseph offices on Wednesday, November 26th. Therefore, this report was prepared on Wednesday, November 19, 2003. - -----.------- ------ ---- ---~- . . EDA Monthly Project Report - November, 2003 Municipal Development Group - Page 3 . CITY OF ST. JOSEPH www.cityofstjoseph.com Date: January 6, 2004 To: Honorable Mayor Hosch and Members of the City Council Administrãtor Judy Weyrens From: Sarah Mix Mãyor Re: Fire Hall Use Lðrry ]. Hosch Please find to follow a summary of the use of the Fire Hall for the Year 2003. Councilors AI Rðssier Ross Rieke Fire Group Available Booked Days Not Gðry Utsch Month Dept Meetings Weekends Weekends Quilters used Ddc Wick January 4 7 5 8 0 17 February 11 14 8 4 8 9 March 10 16 10 3 9 12 APril 3 16 8 6 --1---~·10 . May 3 12 9 4 1 16 June 2 16 9 6 2 10 July 2 18 6 0 0 13 - August 2 18 .:10 3 8 15 September 2 14 8 2 8 15 October 4 16 6 1 8 14 November 2 18 10 8 8 8 December 2 10 8 8 0 10 Groups using the facility: Women of Today, Y2K Lions, Senior Citizens, HCP, St Joseph Maintenance Dept, Quilters, Police, Adoption Support, Nutrition Meetings, Rental Housing, Head Start, Farmers Market, Boy Scouts,EMS, Dollars for Scholars, 55 Alive, Kraemer Lake Association, S1. Joseph Parish, MN Foster Care, City Council, United Way, Rod & Gun Club, School Committee. Summary of above illustration: ' Total days used, 2003: 210 Total weekend days used, 2003: 53 out of 97 Total Expenses in 2003: $961.00 Total Revenue earned in 2003: $1625.00 . 2., College Avenue North' PO I) ox bbs . Sðint. Joseph. Minnesotd ,6j74 Phone j2.0.j6j.72.0( I:oì x j2.o.j6j.Oj42. . To: Larry Hosch, St. Joseph Mayor CC: City Council From: Lonnie Abbott, Park Board Chairperson Re: Resignation Hello, This is my official notice of resignation from the Park Board, effective January 1,2004. It has been my pleasure to serve the city of S1.. Joseph the past 7 years (six as Park Board Chairman). I have grown as a person with gained knowledge in park development and city government operations. Tbelieve we have the finest parks in the area and this would not be witho~t . the dedication of past and present park board and city council members. There are several projects/additions to our parks that I am proud to have been involv~d with. The following is a partial list of achievements during my tenure. Northland Park. It has given the residence on the north side of the city a beautiful park to enjoy with family and friends. Development includes; · Parking lot (including a paved handicap accessible parking stall and paved trail to the playground). · Playground area with equipment, softball backstop, volleyball and basketball courts. · Concrete paved stroller/wheelchair entrance on the east side of the park. · Safety fencing along the entire eastern corridor and western parking lot entrance. . 1 · Several cemented in benches and picnic tables. · · Planting of approximately 60 trees throughout the park. (This will give the north side of St. Joseph a very pleasant green space within our city for years into the future). · Contribution of$18,000 of park board rollover funds to the W obegon Trail Welcome Center. Millstream Park: · New "frisbee Golf' course. · New electrical hook-ups in the campground. · Development of camping rules (the new rules will empower the police department to enforce rules and eliminate seasonal and disruptive campers). --"- - ~-------- --~- ---- - --- --- ---- · Monetary contributions toward the construction of the ne\v · concession standlbathrooms at the softball fields. · Partial funding of the soccer field. Bob Loso was instrumental in constructing and developing this project. Centennial Park: · Replaced basketball goals. · Repaired bathrooms. · Installed new fencing on a pOliion of the southwest area of the park. · Provided input and location for the Veterans Memorial. Monument Park: · 2 . Monument Park: · Planting of shrubs on the west side. · Marge beautifies the park annually by planting flowers around the monument. Memorial Park: · Monetary contributions to the construction of the new concession standlbathrooms. · Relocation of the hockey rink and monetary contribution for the purchase and installation of the sideboards on the rink. · Cementing the inside of the hockey rink and developing the skateboarding arena, which created a multi-use arena. . Purchase u [ skateboarding-eqtripment-with-input-from-the-------- . local skateboarding community. · Purchase of a timer for the lights around the skating are,!' s and replaced several lights that Were vandalized. · Purchased a pole light at the entrance to ensure safety of all entering and leaving the park after hours. · Purchased new shovels, hotpot and locker for the warming house. Marge is instrumental in the hiring process of all warming house attendants. Refreshments (cocoa, cider, cups) are purchased by Marge with fund raiser monies. · Creation of the annual winter "Family Fun Day" which takes place in January. This allows family and friends to gather and enjoy an afternoon of sledding, ice-skating and hockey. Refreshments and door prizes are provided from annual fund raiser funds and donations from local businesses. Park Board . members donate all the time and energy to make this a successful event. .... .J · Klinefelter Park: · Monetary contribution towards the construction of the shelter. · Purchasing of the fInal four phases of the big toy in the playground. Time and energy was donated by park board members during the assembly of each phase of the toy. · Worked with the Klinefelter foundation for construction of the memorial and entrance sign. Tot Lots: · Replaced broken/vandalized playground equipment. Other: - ---~- · Purchase, replacement and planting of trees in all city parks. · · Hiring of staff and overseeing the Summer Recreation Program. This was our responsibility until this past summer when the city took over this task. Incidentally, this was the fIrst year there was no program and this should never happen as this is an event parents depend on. · Instrumental in developing developer contributions to the city in terms of park dedication. · Annual Park Board fund raiser. We did this as a service to the city and bring attention to our parks and their development. This 2 day event is staffed with donated time by park board members. * Initially, funds earned from this annual event were earmarked for the purchase of t-shirts for the summer recreation program but as funds became more available, we used them for food and door prizes at the Family Fun Day event, purchase of equipment and refreshments during the 'winter recreation · program. We also use these funds as thank you's to hired 4 . contractors for a job well done, for thank you's to park board membe'rs as they discontinue their service as members of the board and in the fall as a thank you to the maintenance department for all they do to keep our parks beautiful throughout the year. Future planned Proiects: · Making handicap assessible bathrooms in the Centennial Park shelter. Bringing them up to state statue. · Completion of the citywide pathways project. The addition of the W obegon Trail and the addition of lights at the intersections of lih St.!Hwy. 75 and College Ave./Hwy. 75, this project can move forward, keeping future developments in mind for their connection to the pathway. · Replacement of the dugouts in Schneider Field. . · Development of a large playground area in Hollow Park (there is no playground for children in this area of the city). · Purchase of benches and refuse receptacles along the city wide pathways. · Construction of bathrooms near the shelter at Klinefelter Park. · Construction of a shelter and installing water (possible bathroom) on the north side of Northland Parle · Install concrete "T" boxes on the Frisbee golf course in Millstream Park. · Install playground equipment in Millstream Park · Develop criteria for assessing electric use fees at the Millstream Campground for non-resident campers. . 5 Page 1 of 1 "Bruce Berghorst" <bruceb@marconet.com> <jweyrens1 @aol.com>; <stjoemayor@astound.net> Monday, January 05, 2004 12:07 PM Park Board Resignation Judy & Mayor Hosch, This is to inform both of you of my resignation :/Tom the Park Board. Due to time constraints and family obligation I am unable to fulfill my obligations to the Park Board; therefore, I tender my resignation effective immediately. I hàve enjoyed my term on the Park Board, and I'd like to state how I appreciated Lonnie's leadership as Chair Person for this group. Respectfully, Bruce A. Berghorst --- . . 1/12/2004 · DAVID A. THEISEN 12926 270tlr¡ StreE!t SL C!oudj rv·H·~·l 56301 Phone f320J363...4234 December 23, 2003 To The City of St. Joseph, I would like to inform you to remove my name and telephone number from all correspondence concerning thè St. Joseph Fire Department. I will no longer be the contact person for the fire department as of January 1, 2004. ~---_.- · You will need to remove my name from the fire alarm / security system of the st. Joseph City offices. Also remove my name from the City of st. Joseph Emergency Operations Plan. - Please refer allofuture phone calls and correspondence to Randy Torborg at 363-4554. He will be the Fire Chief of the department as of January 1 , 2004. Á~ 11iJii¡) · · www.citýofstjoseph.com ity of St. Joseph December 24, 2003 2S College Avenue Nonh A11spec Services VIA CERTIFIED MAIL PO Box 668 Nancy Scott REGULAR POSTAGE St. Joseph, MN 56374 (320) 363-7201 14562 Ronneby RoadNE FACSIMILE Fax: (320) 363-0342 Foley MN 56329 ADMINISTRATOR Dear Nancy: Judy Weyrens As you are aware on December 1, 2003 the Boulder Ridge Apartment owned by Mark Lambert MAYOR was destroyed by Fire. The apartment building was in the early stage of construction and the site LaITY J. Hosch was a complete loss. Mr. Lambert ,has submitted a revised site plan changing the exterior and interior of some of the units. The modification to the plan requires an amendment to the COUNCILORS Development Agreement and approval by both the City Council and Planning Commission. Alan Rassier Ross Rieke Since the building was a total loss and the new Building Official (Inspectron) is required to Gary Utsch review therevisedsite plan it is appropriate for Inspectron to take control of the building permit Dale Wick and complete all the necessary inspections. Inspections that have already been provided will need to be re-inspected once the project is under construction. ~owIeâges that you have already performed bUlldmg servIces íorthe apartment-'-'---- · complex and do not question compensating you for those services. The attached worksheet illustrates a breakdo\'lIl of services performed'along with the compensation for such. Since you were paid in advance for all the required inspections and will not be providing the services, the City must be reimbursed $ 10,092.00. This amount represents fees for services not performed. The reimbursement must be received by the City no later than January 9, 2004. We hope we can resolve this matter soon, as we believe we are being overly generous in light of the work performed. The City Attorney believes that the amount being offered to you by the City for these services is excessive. Nevertheless, if we can resolve this matter shortly the City is willing to compensate you as indicated on the attached worksheet. If the matter cannot be resolved by January 9, 2004 the City will withdraw this offer and seek greater reimbursement then set forth in this letter. If you have any questions or need additional information please feel free to contact me at 320- 363-7201. CITYOFST~ ~ . , J dy we?ens , d inistrator cc: Tom Jovanovich, City Attorney Ron Wasmond, Building Official · File . 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Page 1 of 1 Judy Weyrens em: "Jill Bauer"<jbauer@waitepark.org> To: ">" «Iongljl@aol.com>; ">" «ostma7@aol.com>; n>" «woodybsstt@aol.com>; ">n «add4861@astound.net>; ">" «mpp03@astound;net>; ">n «pringsmuth@astound.net>; <hosch@augsburg.edu>; n>n «kthunstiger@bremer.com>; ">n <<jblease@bzllp.com>; n>n «johnsonb@centracare.com>; n>n «ahjesh@charter.net>; ">n «cjgarven@charter.net>; n>" «dfmareck@charter.net>; n>" <"Ross Olson" <ROLSON@ci.sauk-rapids.mn.us>; <MICHAEL. WILLlAMS@ci.stcloud.mn.us>; n>n «JELLENBE@ci.stcloud.mn.us>; n>n «SANDRA.HILSGEN@ci.stcloud.mn.us>; n>" «sberg@ci.stcloud.mn.us>; <<jweyrens@cityofstjoseph.com>; ">" «pcschaefer@cloudnet.com>; ">" «rockvillecity@cloudnet.com>; n>n «staugusta@cloudnet.com>; n>n «paulo@connexusenergy.com>; n>" «sgottwal@gw.stcdio.org>; n>n «ghontos@hotmail.com>; ,,>n «trainer414@hotmail.com>; n>" «mikelandy@mikelandy.com>; ">" «mary .Iewandowski@mn.compucredit.com>; ">" «Bob. Pogatshnik@Valves.spx.com> Sent: Friday, January 09. 2004 2:59 PM Subject: re: Change in legislators meeting date Joint Cities Members.... Please be advised that the meeting date originally scheduled for 1/24/04 with area legislators has been changed to 1/31/04. The time schedule is 9:00 AM toNoon and the meeting will be held at the S1. Cloud Chamber Room. Please pass the message on to others of your jurisdiction as you deem necessary. rhank you!!! --._- . . 1/9/2004 ~'\C v 0/;- CITY OF ROCKVILLE . "~ .if¿ ,*, ': ,~ f::;; *"", ~" p.o. Box 93 . 209 Broadwa:y Street Easl . RockvilJe, Minnesota 56369 r'~ . --. ;- (320) 251 -5836 . E4X (320) 240-9620 www.rockvil1ecity.org AGENDA ROCKVILLE CITY I STEARNS COUNTY MUNICIPAL LEAGUE MEETING INTERIM GOVT I TUESDAY, JANUARY 20, 2003 MAYOR 6:00 P.M. ROGER SCHMIDT 293-6592 CITY CELL RIVER OAKS GOLF COURSE 252-5451 HOME I COUNCILORS I COLD SPRING TOM HOEFERlIN 253,7038 HOME 6:00 P.M. - SOCIAL (CASH BAR) ED HUNSTIGER 252-4650 HOME IRENE KARLS 6:30 P.M. - DINNER (PROVIDED BY CITY OF COLD 252-5681 HOME SPRING & STEARNS COUNTY JOHN KOERBER MUNICIPAL LEAGUE) 252-0499 HOME CHERIE LOMMEL 259-1183 HOME 7:30 P.M. - BUSINESS MEETING LLOYD LOMMEL a) Approval of Minutes ~~53-2247 HOME tNNA MILLER ë) Election of Officers ,2102 HOME c) Annual Appointments ONN!::: RING d) Guest Speaker - JaneJl-e Kendall - Steams County 252,5105 HOME Attorney - Youth and Issue§; of Co'ncern DON SIMON 252-6000 HOME GREG SIMONES 259-8503 HOME In the interest of getting better attendance and awareness of the RANDY VOLKMUTH Stearns County Municipal League a dinner is being provided to 240-6889 HOME Members and their spouses. Please RSVP with the City of Cold CITY STAFF Spring (320) 685-3653 or E-mailllahr@coldspring.govoffice.com RENA WEBER ITY ADMINISTATORlCLERK no later than 1/14/03. JULIE ZIMMERMAN FINANCE DIRECTOR Directions to River Oaks Golf Club House - % block north of JUDY NEU Rocori High School on County Road 2 (east side of road) UTILITY BILLING! AINISTRATIVE ASSISTANT GREG STANG MAINTEI~ANCE! PUBLIC WORKS *City Clerk - please provide copies of agenda/minutes to SUPERVISOR I 250,2601 Cell ! councilors I I I . ,.- . ... --.. . ._n _ .J....:"'., ._u_..:-.:i_u _.-..-1..........-......1.......".-..· MINUTES OF A REGULAR STEARNS COUNTY MUNICIPAL LEAGUE MEETING HELD . TUESDAY, OCTOBER 21,2003 - 8:00P.ivi. - SILVER SPOON SALOON - ST. MARTIN The meeting was called to order by Chairperson Vince Schaefer. Roll Call was taken by sign in and the following members were found to be present: Irene Karls and Rena Weber- Rockville, Mayor Paul Theisen and Coralee Fox - Sauk Centre, Mayor Jeff Thompson and Steve Helget- Paynesville, Mayor Jim Rothstein and David Heinen - St. Martin, Allen Rassier - St. Joseph, Carrie Robb and Brian Olsen - Cold Spring, Mayor Ernie Schmitt - Holdingford, Dee Wayne Orbeck - Kimball, Commissioner Vince Schaefer, Sheriff John Sanner, Attorney Janelle Kendall, Mathew Quinn & Marcus Miller - Stearns County. Also present: Joe Bettendorf WELCOME FROM THE MAYOR - Mayor Jim Rothstein welcomed all that were present and gave an interesting update on progress in St. Martin. APROVAL OF MINUTES - Motion by Member Allen Rassier, second by Member Paul Theisen, to approve the minutes of 5/20/03 as presented. Motion carried unanimously. TREASURER'S REPORT - Treasurer Jeff Thompson presented the Treasurer's report as of 10/21/03. Beginning Balance 5/20/03 $1.644.53 Receipts 275.00 Disbursements - 114.60 Balance 10/16/03 $1,804.93 LIST OF BILLS ~~_ -~-_----º1)' of R_ockvilie - copies, envelopes, stc¡mps S 92.15 Rena Weber - secretarial fee 2-S-.cm--- -- PAID UP MEMBERS - 2003: . Albany, Avon, Belgrade, Cold Spring, Eden Valley, Holdingford, Kimball, Melrose, Paynesvilie, Rockville, Sauk Centre, St. Joseph, St. rVlartin, Stearns County, & Waite Park. Motion by Member Jim Rothstein, second by Member Ernie Schmitt, to approve the Treasurer's Report, List of Bills and Paid Membership report as presented. Motion carried unanimously. COMMITTEE REPORTS: WATER ADVISORY BOARD - Member Jim Rothstein reported the Water Advisory Board has no money budgeted, but they are meeting anyway by donating their time and mileage just to keep the board active. Currently they are working on a project in Rice Lake. FEEDLOT ADVISORY BOARD - Member Jeff Thompson reported that two meetings were held and the focus is on townships (farmland Vs urban sprawl). Member Thompson informed the group of an article that was published called "If you are thinking about moving to the country, think about this". Member Schaefer expressed concern that land use is getting to be a problem and that the Stearns County Dairy Association is concerned that farmland is being taken out of production. NEW BUSINESS - CONTRACTING FOR SERVICE WITH THE COUNTY - Sheriff John Sanner was present at the meeting to speak about the benefit of cities contracting their police services from the County. Typically smaller cities have contracted for the service at a cost of $38.00 per hour (including Administration) with the average cost for one officer being $60,000 to 570,000 per year. Rockville contracts for 72 hours per month. St. Martin contracts for 10 hours per week. They do customize to the city's needs. AI Rassier of St. Joseph questioned 24-hour service for their city. It was determined that Sheriff Sanner would follow up with city officials. . Attorney Janelle Kendall informed the group about the reorganization of her department and how lawyers are handling specific cases in hopes of speeding up the process. Janelle Kendall offered her . department's service as well so those cities contracting the prosecution service would have a one- stop shop. Marcus Miller and Matthew Quinn attended the meeting as well. Rena Weber informed members the City of Rockvi/le contracts with the County Environmental Services Department for wetlands delineation, shoreland management, plat reviews, septic system inspections, etc. REGION 7 W REPORT - Joe Bettendorf, SEH Engineer and representative on the Region 7W Board, updated the group on District 3 ATP funding. Last year District 3 ATP had 38 million in federal funds to split up: A TP amount of 38 milllion: 25% to Regions 9.5 million 75% toMNDOT 28.5 million Region amount of 9.5 million: 20.5% to APO 1 .95 million 33.0% to Region 7W 3.14 million 32.7% to Region 5 3.11 million 13.8% to Region 7E 1.30 million Joe Bettendorf explained that Enhancement Grants for trails are being funded, but not very many, as the competition is fierce for the funds and has to be regional in nature. REGION 7W SURVEY RESULTS - Joe Bettendorf reported the surveys were mailed out to 1500 residents in four counties with 520 being returned. These are being tabulated and will be available later. LEGISLATIVE UPDATE - Tom Thelen, League of MN Cities, was not present at the meeting but wanted members to be cautious about using Administrative fines as a way to raise revenue. This is -~ umJer-ser-lliffiy-fFem--the State--l::egislature alld IIldY Lie dYdiflSl state law. . Janelle Kendall voiced concern that the State may have to review this law, as it will mean a loss of revenue to the state. UPDA TE BY ENTITY - PAYNESVILLE - Administrator Steve Helget reported the airport construction is comp-Ieted. The City, School and Township are working on building an aquatic park with the School providing the land. ROCKVILLE - Member Irene Karls reported the city will be hiring a consultant to combine three comprehensive plans into one, Mn Design Team visit was held in September and 4 task force teams have been formed from this, and after the election in November, the council wiJl reduce in size from 12 members to 7. KIMBALL - Member DeWayne Orbeck informed the group that Kimball is annexing 40 acres for an industrial park and their street projects have been completed. SAUK CENTRE - Mayor Paul Theisen reported their city is torn up yet, the new City Hall complex is scheduled to be completed by March and has 23,500 square feet with the cost being $93.00 square foot. CR 71 and Sinclair Lewis were repaired this summer. They wiJl update their zoning ordinance. The Correctional Facility land is being developed. STEARNS COUNTY - Vince Schaefer had no more to report. ST. JOSEPH - Member AI Rassier reported the city keeps growing, but they are dealing with it. The Lake Wobegon Trail is complete and is being used. HOLDINGFORD - Member Ernie Schmitt reported the Lake Wobegon Trail dedication occurred, 4th Street Improvement project was completed and they too are annexing 40 acres into the city. COLD SPRING - Member Carrie Robb reported their revolving loan fund has been established, the city bought two homes from MNDOT (along Highway 23) and sold them, the MN Design Team is scheduled for 2004, and the WWTP is being expanded for which the city purchased additional land. ST. MARTIN -Mayor Jim Rothstein reported the City has a zoning ordinance, have formed a Park and Recreation Board, purchased their first computer, and installed an alarm system at the ballpark. NEXT MEETING - 1/20/04 - Cold Spring. Discussion was held regarding Jeff Thompson's . suggestion to serve a dinner with SCML paying $5.00 per person (including spouses) as a way to increase awareness of the organization. Motion by Member Jeff Thompson, second by Member DeWayne Orbeck, to approve the . expenditure or $5.00 per person at the 1/20/04 event. A guest speaker will be invited as well. ADJOURNMENT - Motion by Member Paul Theisen, second by Member AI Rassier, to adjourn the meeting at 9:42 p.m. Motion carried unanimously. Submitted by Rena Weber --- - - ---~--~------- . . League of Minnesota Cities Insurance Trust 145 University Avenue West, St Paul, MN 55103-2044 LN.e- 0{ M1rmaata C'diø (651) 281-1200 · (800) 925-1122 . Fax: (65:1.) 281-1298 · TDD: (651) 28:1.-1290 Gtiu pmmoting -'1-cø www.lmnc.org December 12,2003 To: LMCIT cities and agents From: LMCIT Board of Trustees Re: 2003 LMCIT property/casualty dividend - calculations and outlook Members of the LMCITproperty/casualty program are sharing again. this yearinû. $9 million dividend. This memo will give you some information on the dividend, how your city's share is calculated, and what you might expect as far as future dividends. How doesLMCIT determine your your city's dividend? The first step is for the LMCIT Board to determine how much surplus funds are available and not needed for losses, expenses, or reserves. This year the Trustees determined that $9 million could be returned to our member cities. . The next step is to allocate that total among the members. The surplus that LMCIT has at any one time is the cumulative result of all of the cities' premiums and losses since LMCIT began. Cities that have been members the longest, that.have contributed the most in premiums, and that have had fewer losses have in effect contributed more to creating the surplus. The dividend formula is designed to return a proportionally greater share of the total dividend to those cities. Each city's share is proportionate to the difference between that city's total earned premiums and total incurred losses for all the years the city has participated in LMCIT. The formula also incorporates a !floss limiting factor" to temper the effect of a single large "shock" loss on the city's dividend. Without this kind oflimitation, a small or mid-sized city that happened to be hit by a single catastrophically large loss might not receive any dividend for many years. The dividend ca1culation The enclosed sheet shows the premium and loss figures that were used to calculate your city's dividend. The premium figure is your city's total of all earned premiums through May 31,2003, for all ofthe years the city has been an LMCIT member. The "adjusted loss" figure is your city's losses for all years of participation, minus applicable deductibles, and after capping each individual large loss. For purposes of the dividend formula, each individual loss is capped at the lesser of either the city's earned premium for that year or $100,000. To calculate the dividend, we subtract your city's adjusted losses from your earned premiums. . The remainder represents your city's contribution to the surplus. We do that same calculation for AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER . All else being equal, we'd expect in the future to have less surplus funds available to be returned as dividends unless, of course, cities can continue to reduce losses further. The bottom line is this ~ the most important factor that determines whether LMCIT can return a dividend in any future year and how much that dividend might be is what cities' losses turn out to be. For purposes offmancial planning, here are the key points to keep in mind: . In preparing city budgets, don'f rely on there being future dividends. LMCIT will return funds that aren't needed for losses, expenses, or reserves, but we can never guarantee how much if any unneeded funds will be available to be returned in any future year. . The long-term trend is likely to ,be for smaller dividends in the future. As we've reduced overall rate levels, the safety margin in the rates is smaller. That margin is what produces the dividend if losses come in at or below projections. Because LMCIT has been able to return sizable dividends for many years in a row, some cities have begun to build those amounts into their budgets~ If your city does so, make sure you have a plan for what you'd do if there is no 2004 dividend or if it's substantially smaller. The LMCIT work comp program's recent history is a good illustration. Work comp members received dividends each year from 1997 through 2000. But because of rising loss costs, that pr~ti:aHy-brö:kert-even-sine--then-=-which-means-tna:tno-exce~s fWILls-have Ut;tJI1 - . available to be returned as a dividend to work comp members. We'll do our best to run the program as economically as we can. LMCIT will return to the members any funds that aren't needed for losses, expenses, or reserves. But we can't guarantee that there will always be a sizable dividend, or any dividend at all. It's important to keep that in mind when you're doing your fmancial planning. Caution about the future aside, we want to congratulate member cities on another successful year. Cities put significant effort into controlling losses and made the commitment to cooperating through LMCIT, which in turn contributed to a good year and a $9 million dividend. If you have any questions or comments, please feel free to contact Pete Tritz or Ann Gergen at the League office, or any of the members of the LMCIT Board. . 3 League of Minnesota Cities Insurance Trust . 1.45 University Avenue West, St Paul, MN 551.03-2044 (651.) 281.-1.200 · (800) 925-1.1.22 Løø¡¡..a of Mmnesotø Cm.. Fax: (651.) 281.-1.298 · TDD: (651.) 281.-1.290 Ciliu ~ lÞtCillInøø www.lmnc.org , December 15,2003 To: Mayors and council members ofLMCIT member cities From: LMCIT Board of Trustees LesHeitke, Mayor, Willmar Sherry Butcher, City Council, Eden Prairie Joel Hanson, City Administrator, Little Canada Brenda Johnson, City Council, Chatfield Todd Prafke, City Administrator, S1. Peter Paul Sparks, City Manager, Albert Lea Jim Miller, LMC Executive Director Re: LMCIT 2003 dividend and 2004 rates Dividends 'Fhe-L-MCIT proþeHyk-asualt3'i*~gain-retuming-.$SLmillion-tQl1lemheLCities_a~a . dividend this year. We'd like to congratulate you on what your city has accomplished by cooperating through LMCIT and committing to reducing losses. When LMCIT is able to retunì a dividend, it's primarily just a byproduct of two factors: . LMCIT is a cooperative non-profit organization of cities, owned and controlled by the member cities themselves. IfLMCIT has funds that aren't needed for losses, expenses, or reserves, the only place those funds can go is back to the member cities. . LMCIT's fmancial policies are conservative. Premium rates are designed with a safety margin, so they'd cover the losses and expenses even if the losses turned out to be greater than projected. Iflosses turn out to be at or below projections, that safety margin isn't needed and can be returned to the members. This is the seventeenth LMCIT Dividends straight year that the LMCIT $166 million since 1987 property/casualty program has returned a dividend to its members. LMCIT's ' ,$30,000,000 property/casualty arid workers~cÒmpe.Ilsation ' " '-.. -- -....,-- programs tógetherhave $10,000,000 -- returned $166 milliorito --- ~ I member cities since 1987. I -- $0 I '87 '88 '89 '90 '91 '92 '93 '94 '95 '96 '97 '98 '99 'DO '01 '02 '03 1iJ Property/casualty . Work Comp I AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER LMC League of Minnesota Cities . Insurance Trust 145 University Avenue West, St Paul, MN 55103-2044 (651) 281-1200 · (800) 925-1122 L-gu.. ø/ Mïmu.sota C".üu ,Fax: (651) 281-1298 · TDD: (651) 281-1290 eHiu prømofjtrg-n-œ www.lmnc.org December 15,2003 To: City Officials From: LMCIT Board of Trustees Re: 2003 Property/Casualty Dividend We are very pleased to enclose a check for your city's share ofthe $9 million dividend which the LMCIT property/casualty program is returning to member cities. Also included in this mailing are the following: · A data sheet showing the premium and loss data used to calculate your city's dividend; and · A memo explaining in detail how your city's dividend is calculated. . We've also enclosed two other items which we'd ask you to share with the city council: · A memo to elected officials with some background information on the dividend; and · Graphs showing your city's premium and dividend history. Please feel free to call Pete Tritz at 651-281-1265, Ann Gergen at 651-281-1291, or Amy Mansager at 651-281-1280 if you have any questions or need any additional information. ~ - AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER LEAGUE OF MINNESOTA CITIES INSURANCE TRUST PROPERTY/CASUALTY . 2003 DIVIDEND CALCULATION AT MAY 31,2003 OMANN INSURANCE AGENCY P.O. BOX 608 305 E CEDAR STREET ST. JOSEPH MN 56374 ST. JOSEPH P.O.BOX 668 ST TnSRPH MK..56374 . GROSS EARNED PREMIUM $ 530,875 ADJUSTED LOSSES $ 135,631 MEMBERS DIVIDEND PERCENTAGE .00099075835 DIVIDEND AMOUNT $ 8,917 ~ - . League of Minnesota Cities Insurance Trust Property/Casualty Program ST. JOSEPH Premium and Dividend History $50,000 $45,000 $40,000 $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 i $5,000 I I I $0 , ! ! '94 , 113 Premiums! $26,473 . ¡ ill Dividends I $6,311 ! i '--- I ST. JOSEPH I Premiums and Dividends since 1987 I $600,000 $500,000, $400,000 $300,000 $200,000 $100,000 $0 Premiums Dividends - - St. Joseph · Sartell · Waite Park . NEWSLEADER . . : December 15, 2003 Mayor Larry Hosch St. Joseph City Council City of St. Joseph 25 N College A \re. St.Joseph,~ 56374 Dear Mayor Hosch and Council Members: The St. Joseph Newsleader is proud to have served the St. Joseph community for the past 14 years. We are especially pleased to have been selected as the legal newspaper for the City of St. Joseph for the past five years, and look forward to continuing in this capacity in 2004. Weare confident we can continue to fulfill our r.esp.Ql1silÜlitiesJllih~1._Ios.e.p~ . community in a competent and professional manner. The St. Joseph Newsleader continues to rank very high in readership. For the past five years, our circulation audit has verified 95 percent or better readership in the St. Joseph area, which ranks within the top 10 percent nationwide for weekly newspapers. The most recent audit indicates 100 percent of St. Joseph residents receive the paper regularly. The newspapers are delivered to 3,346 households in the St. Joseph area, and distribution has been free weekly since September 1999. Thank you for the opportunity to serve the city and residents of St. Joseph. It is a privilege to be a member of this community. Sincerely, ~ , VC\-. /~ Janelle Von Pinnon Publisher NP:rb - - Janelle Von Pinnon, Publisher· P.O. Box 324 . St. Joseph MN 56374· 320-363-7741/1-800-386-2261 Fax 320-363-4195 . newsleader@mn.astound.net i Publication Audit Report . eve P.O. Box 31523 SaintLouis, Missouri 63131-0523 www.cvcaudit.com (800) 262-6392 II Audit Report: Newspaper II Audit Period: October 1, 2002 - September 30, 2003 Von Meyer Publishing, Inc. St. Joseph Newsleader I Sartell Newsleader I Waite Park Newsleader 321stAve NW (P.O. Box 324) St. Joseph, MN 56374 ' (320) 363-7741 EMAIL: advertising@thenewsleaders.com (320) 363-4195 FAX newsleader@mn.astound.net 1. Publication Information Number of Editions: Three Format & Average Page Count: Tabloid- St. Joseph Newsleader /12 Pages Sartell Newsleader /12 Pages Waite Park Newsleader I 8 Pages Circulation Cycle: Weekly Circulation Day / Time: Friday / All Day Ownership: Von Meyer Publishing, Inc. Year E$tahli~hp.d: St J..o~9..LSarteIl1 995 I WaiteJ~,a.rk20_Q2_ . Publication Type: Community Newspapers Content: 50% Advertising I 50% Editorial Paid t Unpaid: 96% Unpaid 14% Paid Primary D~livery Methods:- 97% Mail/ 3% Controlled Bulk Insert Zoning Available: Yes - Zip Code/County/Route CVC Member Number: 01-0070,11-0206, 11-0207 Audit Funded By: Minnesota Free Paper Association 2. Rate Card and Mechanical Data Rates Effective: January 2003 Mechanical: Five (5) columns 14.75-inch column depth Full page: 10.125" wide X 14.75" high. Open Rate: Local* $5.55 81. Joseph Newsleader $9.00 8artell Newsleader $6.50 Waite Park National* $5.55 St. Joseph Newsleader $9.00 Sartell Newsleader $6.50 Waite Park Classified Rate: St. Joseph- $5.55 for up to 15 words. Sartell- $9.00 for up to 15 words. Waite Park- $6.50 for up to 15 words All Papers - additional words .25 each Insert Rates: $50.00 per thousand Volume inch, consecutive, color, and business directory rates available from publisher. * Net rates - agencies I representatives add appropriate commission. 3. Publication Information - Publisher: Janelle Von Pinnon ~ Advertising: Sharon Pflueger !CiRt Ul ATIO·.. Publication Audit Report ~ 4. Circulation Pricing . The St. Joseph Newsleader, Sartell Newsleader, and Waite Park Newsleader are free-distribution weekly publications. Annual subscription rate: $24.00 5. Audited Circulation, Distribution and Net Press Averages Von Meyer Publishing, Ino . Newsleader (Combined Reporting) St. Joseph, MN A. Controlled Distribution 1. Home Delivery 0 2. Controlled Bulk Delivery 427 3. Mail 12,565 4. Restock & Office Service Delivery 0 5. Other: 0 B. Paid Distribution 1. Home Delivery 0 2. Single Copy 0 3. Mail 482 4. Restock & Office Service Delivery 0 5. Other: 0 C. Average Gross Distribution 13,474 D. Unclaimed I Returns (20)* E. Average Net Circulation 13,454 F. Office I File 150 ---- - ----- ---- -------- 'f-----'--- --- G. Average Net Press Run 13,624 SA. Audited Circulation, Distribution and Net Press Averages . St. Joseph Newsleader St. Joseph, MN A. Controlled Distribution 1. Home Delivery 0 2. Controlled Bulk Delivery 125 3. Mail 3,048 4. Restock & Office Service Delivery 0 5. Other: 0 B. Paid Distribution 1. Home Delivery 0 2. Single Copy 0 3. Mail 173 4. Restock & Office Service Delivery 0 5. Other: 0 C. Average Gross Distribution 3,346 D. Unclaimed I Returns (4)* E. Average Net Circulation 3,342 F. Office I File 50 G. Average Net Press Run 3,396 -. ~ TIIl'¡tl"iMlo:,i eve P.O. Box 31523 St. Louis, Missouri 63131-0523 (8OD)262-6392 'f!.cl'urW:'¡1 -. ~ ~~--.!-_""~!....!-I 'Pl1blication,Audit Report ~ . 58. Audited Circulation, Distribution and Net Press Avera es Sartell Newsleader Sl Joseph, MN A. Controlled Distribution 1. Home Delivery 0 2. Controlled Bulk Delivery 150 3. Mail 5,518 4. Restock & Office Service Delivery 0 ~ 5. Other: 0 B. Paid Distribution 1. Home Delivery 0 2. Single Copy 0 3. Mail 155 4. Restock & Office Service Delivery 0 5. Other: 0 C. Average Gross Distribution 5,823 D. Unclaimed I Returns (9)* E. Average Net Circulation 5,814 F. Office I File 50 G. Average Net Press Run 5,873 50. Audited Circulation, Distribution and Net Press Averages Waite Park Newsleader . 81. Joseph, MN A. Controlled Distribution 1. Home Delivery 0 2. Controlled Bulk Delivery - 152 3. Mail 3,999 4. Restock & Office Service Delivery 0 5. Other: 0 B. Paid Distribution 1. Home Delivery 0 2. Single Copy 0 3. Mail 154 4. Restock & Office Service Delivery 0 5. Other: 0 C. Average Gross Distribution 4,305 D. Unclaimed I Returns (7)* E. Average Net Circulation 4,298 F. Office I File 50 G. Average Net Press Run 4,355 - , ~ '~ eve P.O. Box 3:1523 St. Louis, Missuuri 63'1'3'1-0523 (800)262-6392 ~ ~ ~: Publication Audit Report . CONTROLLED DISTRIBUTION 1. Editions delivered by carrier to single or multi-family residences. 2. Controlled bulk distribution to newsracks and area retail businesses. 3. Editions delivered to residents and/or businesses via USPS delivery. 4. Copies maintained by publisher for distribution through restock of controlled bulk drop locations, office or advertising purposes during the edition cycle. B. PAID DISTRIBUTION 1. Editions delivered by carrier to paid subscribers. 2. Controlled bulk distribution to paid news racks and newsstands. 3. Editions delivered to subscribers via USPS delivery. 4. Copies maintained by publisher for distribution through restock of rack & newsstand locations, office or advertising purposes during the edition cycle. C. 1. Average gross distribution for the audit period indicated. D. 1. Unsold and/or unclaimed editions returned to the publisher after the edition cycle. *(See paragraph 12 for CVC return/unclaimed estimates.) E. 1. Average net circulation for the audit period indicated. F. 1. Office CORi~L~used foLlntem_aLfilEL&tea[she.et.purposes. ---..--- -------- G. 1. Average number of editions printed during the audit period indicated. . 7. Average Circulation History AUDIT PERIOD I CIRCULATION ¡ -AUDIT SOURCE 10/01/01-09/30/02 Sartell Edition - 5,599 ! eve 10/01/01-09/30/02 St. Joseph Edition - 3,291 I eve 10/01/01-09/30/02 Waite Park Edition - 3,928 I eve 10101/00-09/30/01 I Sartell Edition - 5,328 I eve 10/01/00-09/30/01 St. Joseph Edition - 3,224 I eve 10/01/99-09/30/00 Sartell Edition - 5,534 I eve 10/01/99-09/30/00 St. Joseph Edition - 3,308 I eve 01/01/99-09/30/99 Sartell Edition-5,576 I eve 01/01/99-09/30/99 St. Joseph Edition-3,487 I eve 8. Defined Market Area St. Joseph Newsleader: Circulation area includes, but is not limited to, the cities of 8t. Joseph and St. Cloud, in Stearns County, all in the state of Minnesota. Sartell Newsleader: Circulation areas include, but are not limited to, the cities of Sartell, St. Joseph, and 8t. Cloud, in Stearns County, all in the state of Minnesota. Waite Park Newsleader: Circulation areas include, but are not limited to, the cities of Waite Park and 81. Cloud, in Stearns County, all in the state of Minnesota. 9A. Distribution by Zip Code (St. Joseph Newsleader - 06/27/2003) ZIP I CITY/AREA I HOME I CONTROLLED MAIL I OFFICE / I TOTALS CODE DELIVERY BULK , RESTOCK, 56301 I St Cloud I 0 I 0 I 16 I 0 I 16 I I ~ 56303 I St Cloud I 0 0 I 20 I 0 20 56374 I StJoseph I 0 125 3,088 I 50 I 3,263 - Misc. ¡ Assorted I 0 0 109 I 0 I 109 TOTAL I I 0 I 125 3,233 I 50 I 3,408 :Publication Audit Rep:ort Cikcul.\TIONI ~¡ . 98. Distribution by Zip Code (Sartell Newsleader-06/27/2003) ZIP CITY/AREA HOME CONTROLLED MAIL OFFICE / TOTALS CODE DELIVERY BULK RESTOCK, 56301 St Cloud 0 0 13 0 13 56303 St Cloud 0 0 25 0 25 56374 StJoseph 0 0 10 0 10 56377 Sartell 0 155 5,635 50 5,840 Misc. Assorted 0 0 76 0 76 TOTAL 0 155 5,759 50 5,716 9C. Distribution by Zip Code (Waite Park Newsleader-06/27/2003) ZIP CITY/AREA HOME CONTROLLED MAIL OFFICE / . TOTALS CODE DELIVERY BULK RESTOCK 56301 St Cloud 11 0 14 0 14 56302 St Cloud, 0 0 20 0 20 56303 St Cloud 0 0 13 0 13 56387 Waite Park 0 165 4,148 50 4,363 Misc.' Assorted 0 0 82 0 82 TOTAL 0 165 4,277 50 4,492 10A. Distribution b~ County (Sl Joseph Newsleader - 06/27/2003) COUNTY CITY/AREA HOME CONTROLLED MAIL OFFICE / TOTALS DELIVERY BULK RESTOCK Stearns 5l Joseph 0 125 3,089 50 3,264 5tCloud --M' .,.. n n -tna n ----·1-0.9 !S. . TOTAL 0 125 3,233 50 3,408 108. Distribution b~ County (Sartell NewsJeader-06/27/2003) COUNTY CITY/AREA HOME CONTROLLED MAIL OFFICE / TOTALS DELIVERY BULK - RESTOCK Steams 5artell 0 155 5,683 50 5,888 5tJoseph 5t Cloud Misc. Assorted 0 0 76 0 76 TOTAL 0 155 5,759 50 5,964 10C. Distribution b~ County (Waite Park Newsleader- 06/27/2003) COUNTY CITY/AREA HOME CONTROLLED MAIL OFFICE / TOTALS DELIVERY BULK RESTOCK Steams Waite Park 0 165 4,205 50 4,420 5t Cloud Misc. Assorted 0 0 72 0 72 TOTAL 0 165 4,277 50 4,492 ~ - ~ C.vC P~O. Bax:31523 St. Louis, Missouri 63131-0523 (800)262-6392 ~J ~ 'Publication Audit Report ~. 11 A. Verification of Receivershi & Readershi - St Jose h . Home Delivery and Mail Distribution The Circulation Verification Council interviewed 161 residents in the primary market areas indicated in paragraph nine (A). The purpose was to identify the number of residents who indicate they receive the publication on a regular basis, and further identify the number of residents who read or look through the publication. The interviews took place Monday September 15, 2003 through Thursday October 9, 2003 between the hours of 5:30 PM and 8:30 PM. Over a nineteen-day calling period 253 calls were placed and 161 residents were interviewed. All respondents identified themselves as 18 or older. The following questions were asked: 1. The St. Joseph Newsleader is distributed weekly in your area. Do you receive the St. Joseph Newsleader on a regular basis? 2. (If response to #1 was YES) Do you or someone in your household normally read or look through the St. Joseph Newsleader? · eve interviews indicate that 161 of 161 households or 100% indicated they receive the St. Joseph Newsleader on a regular basis. · eve interviews indicate that 153 of 161 or 95.0% indicate they normally read or look through the St. Joseph Newsleader. · Average readers per edition during the audit period: 1.775* *Readership estimates compiled from 2002/2003 eve circulation & readership study data. The Circulation Verification Council estimates that all the information in this text box has an accuracy level of +1'2.5%. ------'14 ß-;--Verificat-ion-of Receivership---&-ReadersmD----=-Sartell . Home Delivery and Mail Distribution The Circulation Verification Council interviewed 211 residents in the primary market areas indicated in paragraph nine (8). The purpos-e was to identify the number of residents who indicate they receive the publication on a regular basis, and further identify the number of residents who read or look through the publication. The interviews took place Monday September 15, 2003 through Thursday October 9, 2003 between the hours of 5:30 PM and 8:30 PM. Over a nineteen-day calling period 272 calls were placed and 211 residents were interviewed. All respondents identified themselves as 18 or older. The following questions were asked: 1. The Sartell Newsleader is distributed weekly in your area. Do you receive the Sartell Newsleader on a regular basis? 2. (If response to #1 was YES) Do you or someone in your household normally read or look through the Sartell Newsleader? · eve interviews indicate that 210 of 211 households or 99.5% indicated they receive the Sartell Newsleader on a regular basis. · eve interviews indicate that 196 of 210 or 93.3% indicate they normally read or look through the Sartell Newsleader. · Average readers per edition during the audit period: 1.80* *Readership estimates compiled from 200212003 eve circulation & readership study data, The Circulation Verification Council estimates that all the infonnation in this text box has an accuracy level of +1-2.5%. - - ·1:n.(;"'~AHONl eve p.o. Box 31523 St. Louis, Missouri 63131-0523 (800)262-6392 ~ ~ ~¡ Publication Audit Report 1~_ou!..cJ.!::1 . 11 B.Verification of Receivershi .& Readershi - Waite Park Home Delivery and Mail Distribution The Circulation Verification Council interviewed 175 residents in the primary market areas indicated in paragraph nine (C). The purpose was to identify the number of residents who indicate they receive-the publication on a regular basis, and further identify the number of residents who read or look through the publication. The interviews took place Monday September 15, 2003 through Thursday October 9, 2003 between the hours of 5:30 PM and 8:30 PM. Over a nineteen-day calling period 261 calls were placed and 175 residents were interviewed. All respondents identified themselves as 18 or older. Thefollowing questions were asked: 1. The Waite Park Newsleader is distributed weekly in your area. Do you receive the Waite Park Newsleader on a regular basis? 2. (If response to #1 was YES) Do you or someone in your household normally read or look through the Waite Park Newsleader? · CVC interviews indicate that 174 of 175 households or 99.4% indicated they receive the Waite Park Newsleader on a regular basis. · CVC interviews indicate that 196 of 210 or 93.3% indicate they normally read or look through the Waite Park Newsleader. · Average readers per edition during the audit period: 1.80* *Readership estimates compiled from 2002/2003 eve circulation & readership study data. The Circulation Verification Council estimates, that all the information in this text box has an accuracy level of +/-2.5%. 12. Veriooatlcnr-:-of-oistribution . Controlled Bulk Distribution · The" Newsleader did not report significant controlled bulk distribution during the audit cycle. Approximately, 20 retail locations received an average 427 copies per edition during the audit cycle. 13. Council Audit Statement We have reviewed the distribution, circulation and printing records of this publication for the purpose of compiling this information. Our review was completed using Council auditing procedures and surveys considered necessary under the circumstances of the audit. In our opinion, this report fairly and accurately represents the publication's information presented for the period (s) indicated. Circulation Verification Council October 14, 2003 - - The current status of this report expires December 31, 2004. This is a raised eve Official Seal 'CIHctlLATiOO;¡ ~~1 eve P:O. Box 3t523 St. Louis, Missouri 63131-0523 (800)262-6392 ~~¡ ~~~lIf . s;1~t B~~edict . ' December 16, 2003 Larry Hosch, Mayor City of Saint Joseph 25 N College Ave Saint Joseph MN 56374 Dear Larry, On behalf of the Physical Plant of the College of Saint Benedict, I would like to address a few concerns that we have. I would first like to bring attention to the sidewalks along the newly constructed Stearns County Road #121. We have approximately 17 cracked panels. I've me! with Ross Baggenstoss from the County several times. We walked the sidewalk and marked each panel that was cracked and Ross stated that he would get back to me regarding the repairs. We also talked about how the repairs should be done to protect the integrity of the pavers installed by the College. A few weeks ago two panels were replaced. There was absolutely no communication from the County on this repair and there was no communication on when the rest of the panels wouldbe f-êp-l-aeeEb-I-havclìeard--that lht; Colle-grsGrounds Department IS being accused of causing the . damage, this is completely incorrect. We worked with the City (Dick Taufen) on road sign age, and we worked from the road side only. From the beginning, near 'East Apartments to the colIege entrance, we did not drive on any part of the side walk while the work was being done. Since then, when we did drive on the sidewalks, it was with Ross' permission to do so with a Bobcat only. This was done only on the south section of the main entrance to the cemetery property line. I believe the College has shown its best interest in the City's beatification project with the donation of money, material, and labor. We certainly would not approve of substandard work and the lack of communication by the County to go unnoticed and unaddressed. I would like to suggest a meeting with the City, S.E.H, the County, and CSB to address this concern. Secondly, I would like to bring your attention to a recent meeting I had with Dick Taufen, and Chris Eisebacher from the Monastery. We discussed the snow removal from the new sidewalks along Steams County Road #121. Dick indicated that he would provide the College with a letter from the City stating that CSB would not be held responsible or liable for any personal injuries anclfor damages. We did not receive the letter. Would you please follow up on this? Thank you for your cooperation and understanding as we continue to build our great relationship. Sincerely, J~~~l~ Larry P. Christen - Facilities Director 37 South College Avenue www.csbsju.edu St. Joseph. MN 56374-2099 Affirmative Action/Equal Opportunity Employers Invitation MS&R Meyer, Scherer & Rockcastle. Ltd. . January 7,2004 7 I 0 South Second Street Suite 700 Minneapolis, MN 55401 To: Invited Participants Direct: 612.359.3223 From: Jeffrey A. Scherer, FAIA Email: j effrey@msrJtd.com Meyer, Scherer & Rockcastle, Ltd. Library Architect and Planner Re: Meetings 1 and 2 Analysis of Need for Library Services Serving the Communities of Saint Augusta, Saint Cloud, Saint joseph, Sauk Rapids, Sartell and Waite Park Copy: Project Representatives Michae] Williams, City Administrator, City of Saint Cloud Bescye Burnett, Director, Great River Regional Library System (GRRL) David Leapaldt, Grooters, Leapaldt, Tideman, Associated Architects Meyer, Scherer & Rockcastle, Ltd. has been retained as an independent library consultant to recommend an objective and financially and politically viable library service profile for the communities of Saint Augusta, Saint Cloud, Saint Joseph, Sauk Rapids, Sartell and Waite Park. This service profile will include collection size, seating, staffing, and building size. If appropriate, the service profile will also recommend modifications to existing branch libraries and whether there is a need (that can be financially and politically supported) for additional branch libraries. In order to accomplish this we need to have a high quality conversation with as many of the stakeholders as possible. As you probably know, the Great River Regional Library System provides library service to these communities. You are also aware, no doubt, that the level of this service varies depending on where you live. The value of the service provided to your community members is also likely to be individually defined by how their persona] library needs are met. You are, therefore, cordially invited to participate in two meeriri,gs to discuss and participate in the analysis of . library services for your communities. This will be an open public forum. The attendance is not restricted. Therefore, please feel free to invite whomever you think might have an interest in helping to define the library service for your community or organization. I am reminded of Linus Pauling's famous quote, "The best way to get a good idea is to a lot of ideas." We will keep notes of what people contribute and include them in the appendix of the final plan. H a community wishes, it can also submit a written response--either at the meeting or within a week after the meeting. We can discuss this at the first meeting. The meetings are as follows: Meeting I Overview of Library Service Today and Listening Session Date: January 22, 2004 Time: 7:00 - 9:00 PM - Place City of Saint Cloud Council Chambers Agenda: 1. Introductions 2. Overview of Public Lîbrary Service in the United States-including trends, service models and usage patterns. 3. Synopsis of current GRRL budget, usage patterns and system needs. This will include an overview of how each of the communities currently uses the library service provided by GRRL. 4. Presentation by representatives of each community stating their view about library service needs for their own particular community. While a community may wish, in advance, to appoint a delegate to speak it is not necessary. This will be an "open mike" meeting-and we encourage fcll participation. While we invite everyone to speak, we will strive to ensure equal time for each community. I will monitor the time and ensure this equality. f Meeting 1 Continued: Specifically, please address the following three questions: . a. How would you define fair and equitable library service for .your communiry? b. If you feel that you are not receiving fair and equitable library service, what then are the primary social, political and economic impediments? c. What is your best guess about the changes your own communiry wiIJ experience over the next 20 yearsr Meeting 2 Review Draft Recommendation Date: February 12, 2004 Time: 7:00 - 9:00 PM Place City of Saint Cloud Council Chambers Agenda: 1. Introductions 2. Overview of DraÌt Recommendations 3. Discussion Thank you in advance for your participation in these meetings. The qualiry of the outcome will be enhanced by the quality of the input. I have Jisted below a few things to consider during your reflection on trus issue and at the meetmg. 1. Everyone should recognize that no single group or viewpoint has a complete monopoly on the truth. Many of you may feel that your communiry is poorly served-or you may have questions about equity and fairness. You may also have a strong preconception about what is right. For this process, we are asking you to suspend your judgment, be open to other points of vin',' and listen carefully to what others are saying. ") Everyone should have the awareness of the regional nature of a solution. AI! parties should consider the -----ínterest~öhhewhole re-gion-prior totheÜ-own-:--'fhisisparrkahrtITimpOITaI1r-rnth:ís case lJecauseofthe-- --, community boundaries that are crossed daiìy for work, shopping, entertainment and education. . 3. Remain aware of the diversity of culture and community. We should understand and respect that each community has the right to preserve and develop its own unique personality and cuirure. 4. All proposals will be tested for realism and potential impact on GRRL system. 5. Be open to sUIþrises. There may be new models of library service that emerge that do not currently exist- or that are not preconceived. 6. We will presume that those with whom we differ are acting in good faith. Everyone deserves civility and a good-faith effort to understand their concerns. 7. \Ve should put the best possible construction on differing positions, addressing their strongest points rather than seizing upon the most vulnerable aspects in order to discredit them. We should detect the valid insights and legitimare worries that may underlie even questionable arguments. 8. We should be cautious in ascribing motives. We should not impugn another's view of library service or love of their community. We should not rush to interpret disagreements as conflicts of starkly opposing principles rather than as differences in degree or in prudential judgments about the relevant facts. I look forward to helping you. Jeffrey A. Scherer, FAlA, , ,