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HomeMy WebLinkAbout2004 [02] Feb 05 {Book 29} . www.cityofstjoseph.com ity of St. Joseph st. Joseph City Council February 5, 2004 25 College Avenue North 7:00 PM PO Box 668 St. Joseph, MN 56374 1. 7 :00 PM - Call to Order (320) 363-7201 2. Approve Agenda Fax: (320) 363-0342 3. Consent Agenda ADMINISTRATOR Judy Weyrens a. Bills Payable - Requested Action: Approve check numbers 33715 - b. Minutes - Requested Action: Approve as presented. MAYOR c. Ordinance Amendment - Requested Action: Authorize the Mayor and Larry J. Hosch Administrator to execute the Amendment to Ordinance 80, Regulation of Private Streets. The amendment clarifies the time that snow must be removed. d. Application for Payment - Requested Action: Authorize the Mayor to execute COUNCILORS Application for payment No.6 for the SE Utility Extension and authorize payment Alan Rassier in the amount of $ 14,297.25 to Kueckle Underground. Ross Rieke e. Application for Payment- Requested Action: Authorize the Mayor to execute Gary Utsch Application for payment No.5 and authorize payment in the amount of $ 2,318.00 Dale Wick to R. L. Larson Excavating. f. APO Federal Funding Resolution- Requested Action: Authorize the Mayor and Administrator to execute resolution 2004-_ Supporting the Federal Fiscal Transportation priority list. g. Lawful Gambling Exemption - Requested Action: Accept the Gambling . Application of the St. Joseph Fire Department for an event to be held on April 23, 2004 at the Lighthouse. h. EDA 2003 Annual Report - Requested Action: Accept the report as presented. i. Application for Payment - Requested Action: Authorize the Mayor to execute - Application for Payment No.5 for the improvements for Liberty Pointe and authorize payment in the amount of $ 78,880.27 to R.L. Larson Excavating. j. Change Order - Requested Action: Authorize the Mayor to execute Change Order No.4 for the Liberty Pointe Improvements increasing the contract $ 7,885.00. The change order added Rock Bedding and compensated the contractor for installing utility crossings. k. Taser Policy - Requested Action: Adopt the Taser Policy as presented by the Police Chief. 4. Public Comments to the Agenda 5. 7:05 PM - 81. Joseph Cycling Club - Bicycle Friendly City 6. Public Works Director - Request for additional Capital Expenditures 7. Mayor Reports - Mayor Appointments 8. Council Reports 9. Administrator Reports a. Fire Hall Community Room Rent b. AUAR Arcon Development c. Cloverdale Update . . NOTES TO THE COUNCiL................ AUAR Arcon Development Attached as a separate packet is the AUAR for Arcon Development. Before the document can be finalized, the City must approve the contents. Due to the volume of material in the report, this matter will not be considered at this meeting. A representative from Westwood will be present at the February 19, 2004 City Council meeting to answer any questions you may have. Therefore, please keep the document and bring back for the February 19 meeting. Cloverdale Update: Tom Jovanovich, Joe Bettendorf and myself met to discuss alternatives for the improvements to the island area on 95th Avenue. We are moving forward with the annexation. We are going to continue looking at how the project is proposed to be assessed and will bring a recommendation back to the Council. As it looks now, the project will probably not happen until Spring of2005. Bob Herges and Rick Heid have indicated that if the project is completed in 2005, a larger portion of Graceview can be constructed and their may be an opportunity for cost savings. Compost Update: The City Office Staff has compiled the usage of the compost area and the following is a breakdown by jurisdiction. . St. Wendel Township 106 St. Joseph Township 61 City ofSt. Joseph 380 Total Pennits Issued 547 Total Revenues $ 5,547.00 Total Expenditures $ 8,447.00 Looking at the operating side of the compost area, we are operating at a slight deficit. The City can either increase the fee to $ 15.00 or ask the participating jurisdictions to pay a portion ofthe overage. LELS Wage Negotiation: As most of you are aware, the City and LELS have reached an impasse in settling the labor contract for 2004-2005. Therefore LELS has filed for Mediation with the Bureau of Mediation. In discussing this matter with Dean Mann, it is unlikely that mediation will begin much before June of2004. I will update the Council as soon as a mediation date is scheduled. . City of 51. Joseph 02/02/04 11: 19 AM Page 1 Bills Payable . Check # Search Name Comments Amount FUND DEPART OBJ 033715 LOSO, PETER cable commission $500.00 101 41950 1Ó3 033716 MINNESOTA STATE FIRE CHIEFS AS dues 2004 $290.00 105 42240 433 033717 LAKE REGION MEETING dues 2004 $40.00 105 42240 433 033718 CENTRAL MN FIRE AID dues 2004 $50.00 105 42240 433 033719 MN STATE FIRE DEPART ASSOC. dues 2004 $180.00 105 42240 433 033720 POSTMASTER postage $74.00 101 41430 322 033721 ST. JOSEPH FIRE DEPARTMENT evansdale lake region meeting $55.00 105 42240 331 033722 OUTSOURCE MANAGEMENT SERVIC Wobegon services $900.00 101 45202 300 033723 SCHWEGEL NICOLE MARIE tabacco compliance $50.00 101 42120 300 033724 PERA retirement 1.7 pay $3,084.54 101 033725 A-1 TOILET RENTAL satelite rental $63.90 490 45203 531 033726 ACCLAIM BENEFITS medical reimbursement $223.96 101 033726 ACCLAIM BENEFITS fsa expenes $11.11 101 41530 137 033726 ACCLAIM BENEFITS 01/08 reimbursements $1,063.00 101 033726 ACCLAIM BENEFITS medical spending $338.80 101 033726 ACCLAIM BENEFITS fsa expenes $3.70 603 43230 137 033726 ACCLAIM BENEFITS fsa expenes $22.22 101 41430 137 033726 ACCLAIM BENEFITS fsa expenes $3.70 602 49490 137 033726 ACCLAIM BENEFITS fsa expenes $11.11 101 45202 137 033726 ACCLAIM BENEFITS fsa expenes $14.81 601 49440 137 033726 ACCLAIM BENEFITS fsa expenes $33.35 101 42120 137 033727 ACCOUNTEMPS account - 1/09 $1,000.00 101 41530 300 .7 ACCOUNTEMPS finance 12/26 $600.00 101 41530 300 03.5 2~ ACCOUNTEMPS finance 1/2 $800.00 101 41530 300 AFSCME COUNCIL 65 dues, January 2004 $153.50 101 033729 ALL SPEC SERVICES december mechanical permits $871.35 101 42401 311 033730 AMERICAN BUSINESS FORMS water bill forms, 2004 $130.80 603 43230 200 033730 AMERICAN BUSINESS FORMS water bill forms, 2004 $130.79 602 49490 200 033730 AMERICAN BUSINESS FORMS water bill forms, 2004 $130.79 601 49440 200 033731 AT & T WIRELESS SERVICES modem, squad cars $147.00 101 42151 321 033732 AUTO VALUE PARTS STORES - WES windshield washer fluid $17.76 101 42120 210 033733 AVENET, LLC email hosting $36.00 101 41430 321 033734 BATTERIES PLUS battery, flashlight $18.18 105 42220 220 033735 CELLULAR 2000 cell phone $2.15 105 42250 321 033735 CELLULAR 2000 cell phone $28.90 101 43120 321 033735 CELLULAR 2000 cell phone $134.13 101 42151 321 033735 CELLULAR 2000 cell phone $28.90 101 41430 321 033735 CELLULAR 2000 cell phone $28.90 101 45202 321 033735 CELLULAR 2000 cell phone $28.90 602 49490 321 033736 CENTRACARE CLlNC new firefighter,hep b series $274.75 105 42210 305 033737 CENTRAL MINN TRAINING ASSOC. training $450.00 101 42120 433 033738 CHADER BUSINESS EQUIPMENT sevice contract, copy police $44.75 101 42120 220 033739 CITY OF WAITE PARK citizens academy $175.00 101 42120 300 033740 COALITION OF GREATER MN CITIES dues 2004 $3,077.00 101 41110 433 033741 COMMISSIONER OF REVENUE sales tax 3rd and 4th $254.32 101 00000 033741 COMMISSIONER OF REVENUE withhodlings, jan 21 $953.53 101 033741 COMMISSIONER OF REVENUE witholdings, council $50.78 101 033741 COMMISSIONER OF REVENUE withholding, Jan 7 pay $969.73 101 033741 COMMISSIONER OF REVENUE withholdings, sick pay $68.48 101 033741 COMMISSIONER OF REVENUE sales tax 3rd and 4th $1,241.68 601 49440 441 033742 EFTPS Jan 7 reg pay, fed $2,173.39 101 033742 EFTPS witholdings sick pay, fica $421 .40 101 033742 EFTPS witholdings sick pay, fed $96.77 101 . EFTPS council pay, fica $382.42 101 EFTPS withholding, Jan 21-fed $2,090.95 101 033742 EFTPS withholding, Jan 21, fica $2,089.74 101 033742 EFTPS Jan 7 reg pay, fica $2,113.72 101 033742 EFTPS council pay, fed withold $61.17 101 033743 FAST SIGNS load limit signs $78.93 101 43120 210 City of St. Joseph 02102/04 11: 19 AM Page 2 Bills Payable . Check # Search Name Comments Amount FUND DEPART OBJ 033744 GANDER MOUNTAIN rifle cleaning supplies $24.45 101 42120 210 033745 GENE LANGE EXCAVATING salt sand rent $600.00 101 43125 410 033746 GOODIN COMPANY repair fixtures $30.73 101 41942 210 033746 GOODIN COMPANY maint supplies $23.66 101 45201 210 033747 GOPHER break table $105.93 101 43120 240 033748 GRAINGER cleaning fluid $119.27 101 41942 220 033748 GRAINGER cleaning fluid $8.02 101 41942 220 033748 GRAINGER eye wash station $650.58 429 43120 580 033749 GRANITE ELECTRONICS repair remote radio $139.16 101 41430 220 033749 GRANITE ELECTRONICS police radio repair $43.22 101 42151 233 033749 GRANITE ELECTRONICS police radio repair $94.10 101 42151 233 033750 GRANITE ELECTRONICS fuses $5.59 101 42120 210 033751 HAWKINS WATER TREATMENT GRO water tests $29.00 601 49420 312 033751 HAWKINS WATER TREATMENT GRO water tests $29.00 601 49420 312 033751 HAWKINS WATER TREATMENT GRO water chemicals $316.99 601 49420 210 033752 HEARTLAND DOOR SALES INC. overhead door repair 8341.48 101 42152 220 033753 HENRY & ASSOCIATES 6 water meters and parts S188.38 601 49430 210 033753 HENRY & ASSOCIATES 1 1/2" meter and supplies $426.68 601 49430 210 033754 INFRATECH televise line. old 52 $495.00 602 49450 300 033754 INFRATECH jet vac cleaning $370.00 602 49450 220 033755 ING LIFE INS & ANNUITY COMPANY contribution 1/7 $50.00 101 033756 INSPECTRON INC building inspection services $6.500.00 101 42401 311 033757 INT'L ASSOC OF POLICE CHIEF dues 2004 $100.00 101 42140 331 . 033758 JM GRAYSTONE OIL CO.. INC gas $147.33 602 49480 210 033758 JM GRAYSTONE OIL CO., INC gas $147.30 602 49490 210 033758 JM GRAYSTONE OIL CO., INC gas $147.30 601 49440 210 033758 JM GRAYSTONE OIL CO., INC gas $147.30 101 43125 210 033758 JM GRAYSTONE OIL CO., INC gas 8147.30 101 43120 210 033759 K.E.E.P.R.S. INC uniforms, Janssen $99.90 101 42120 171 033759 K.E.E.P.R.S. INC uniforms, meyer $195.03 101 42120 171 033759 K.E.E.P.R.S. INC uniforms, Janssen $215.01 101 42120 171 033759 K.E.E.P.R.S. INC uniforms, Janssen $178.38 101 42120 171 033759 K.E.E.P.R.S. INC boots, young 8174.95 101 42120 171 033759 K.E.E.P.R.S. INC flashlight $69.17 101 42120 171 033760 KLN DISTRIBUTING replace monitor $484.58 101 42120 581 033760 KLN DISTRIBUTING install software $158.75 602 49490 215 033760 KLN DISTRIBUTING computer support $95.00 101 41430 220 033760 KLN DISTRIBUTING install software 8150.00 601 49440 215 033760 KLN DISTRIBUTING service contract S2.618.19 101 42120 215 033760 KLN DISTRIBUTING service contract $2,181.81 101 41430 220 033760 KLN DISTRIBUTING computer installation 8374.60 601 49440 215 033760 KLN DISTRIBUTING computer repair $116.09 601 49440 215 033761 KREBSBACH ENTERPRISES gas $12.63 101 42152 210 033762 LAW ENFORCEMENT LABOR SERVIC dues, January $185.00 101 033763 LEAGUE OF MN CITIES LMC bulletin, Jim $63.00 602 49490 433 033763 LEAGUE OF MN CITIES LMC bulletin, Dick 863.00 601 49440 433 033764 LEE'S ACE HARDWARE repair supplies 843.09 101 41430 240 033764 LEE'S ACE HARDWARE repair supplies $3.27 101 43120 220 033764 LEE'S ACE HARDWARE repair supplies $5.73 101 42120 220 033764 LEE'S ACE HARDWARE repair supplies 84.57 105 42220 220 033764 LEE'S ACE HARDWARE repair supplies 517.70 101 45202 220 033764 LEE'S ACE HARDWARE repair supplies $9.42 101 43125 220 033764 LEE'S ACE HARDWARE repair supplies 535.51 101 45201 220 033764 'LEE'S ACE HARDWARE repair supplies 567.60 602 49480 220. 033764 LEE'S ACE HARDWARE repair supplies $126.00 602 49490 220 033764 LEE'S ACE HARDWARE repair supplies $39.67 101 41941 220 033764 LEE'S ACE HARDWARE repair supplies $78.05 601 49430 220 033765 LEEF BROS clothing service/floor runner $78.62 602 49490 171 033765 LEEF BROS clothing service/floor runner $44.10 101 41942 210 City of St. Joseph 02102/04 11: 19 AM Page 3 Bills Payable . :;heck # Search Name Comments Amount FUND DEPART OBJ )33765 LEEF BROS clothing servicelfloor runner $37.63 101 42120 220 )33765 LEEF BROS clothing service/floor runner $36.77 101 43120 171 )33765 LEEF BROS clothing servicelfloor runner $36.77 101 45202 171 )33765 LEEF BROS clothing servicelfloor runner $36.77 601 49440 171 )33766 LOSO'S STORE rulers $1.89 101 41430 200 )33767 MAIER TYPEWRITER SERVICE toner cartridges $158.53 101 41430 200 )33767 MAIER TYPEWRITER SERVICE toner cartridges $150.00 101 42120 200 )33768 MECA NPDES II training $40.00 101 43120 331 )33769 ME NARDS new maintenance shop supplies $535.24 101 45201 580 )33769 MENARDS shelving $10.54 101 43120 220 )33770 MINNESOTA CHIEFS OF POLICE ASN annual conference $260.00 101 42140 331 )33771 MINNESOTA CHILD SUPPORT CENTE payroll withholding $352.69 101 )33772 MINNESOTA CRIME PREVENTION dues,2004 $40.00 101 42120 433 )33773 MINNESOTA ELEVATOR, INC elevator service $17.09 101 41942 220 )33773 MINNESOTA ELEVATOR, INC elevator service $69.62 101 41942 220 )33774 MINNESOTA GFOA dues 2004 $40.00 101 41530 433 )33775 MINNESOTA RURAL WATER ASSOC. dues 2004 $195.00 601 49440 433 )33776 MINNESOTA SECTION CSWEA conference $45.00 602 49490 331 )33777 MINNESOTA TRAVEL MANAGEMENT gas unit 4182 $289.00 101 42152 414 )33777 MINNESOTA TRAVEL MANAGEMENT lease unit 4182 $379.75 101 42152 414 )33777 MINNESOTA TRAVEL MANAGEMENT lease/gas unit 4448 $781.50 101 42152 414 )33777 MINNESOTA TRAVEL MANAGEMENT lease/gas unit 4783 $839.10 101 42152 414 ). MINNESOTA TRAVEL MANAGEMENT gas unit 4182 $343.74 101 42152 414 ~3" 7 MINNESOTA TRAVEL MANAGEMENT lease unit4182 $367.50 101 42152 414 MINNESOTA TRAVEL MANAGEMENT lease/gas unit 4783 $867.07 101 42152 414 )33777 MINNESOTA TRAVEL MANAGEMENT lease/gas unit 4448 - $807.55 101 42152 414 )33778 MINNESOTA UC FUND unemployement - Olson $2,828.00 101 42120 142 )33778 MINNESOTA UC FUND unemployement - Bechtold $117.75 101 45123 142 )33779 MN FIRE SERVICE JOINT COUNCIL fire service day at capitol $60.00 105 42220 210 )33780 MN MUNICIPAL UTILITIES ASSOC 2004 drug testing program $40.00 601 49440 433 )33780 MN MUNICIPAL UTILITIES ASSOC 2004 drug testing program $47.50 602 49490 433 )33781 MOTOROLA pager repair $79.01 105 42250 230 )33782 MUNICIPAL DEVELOPMENT CORP concept plan reviews $180.00 101 41910 300 )33782 MUNICIPAL DEVELOPMENT CORP EDA services $1,701.96 150 46500 300 )33783 MWOA dues 2004 $15.00 602 49490 433 )33784 NCEMSC annual dues, 2004 $75.00 101 42120 433 )33785 NCPERS GROUP LIFE INSURANCE life insurance $9.00 101 )33786 NORTHLAND SECURITIES, INC disclosure report $1,750.00 331 47100 621 )33787 OFFICE MAX office supplies $258.56 101 41430 200 )33787 OFFICE MAX office supplies $58.59 101 41430 200 )33787 OFFICE MAX office supplies $67.53 101 41430 200 )33788 OFFICE TEAM rec/sec 12/19 $544.00 101 41430 300 )33788 OFFICE TEAM redsec - 01/02 $544.00 101 41430 300 )33788 OFFICE TEAM sec/rep 12/26 $408.00 101 41430 300 )33788 OFFICE TEAM sec/rec admin $680.00 101 41430 300 )33789 ONE CALL CONCEPTS, INC december locates $47.27 601 49440 319 )33789 ONE CALL CONCEPTS, INC december locates $47.28 602 49490 319 )33790 PERA retirement $10.00 101 41430 210 )33790 PERA retirement, Jan 21 $3,023.73 101 )33791 PERA - CC retirment, council $138.00 101 )33792 PFANNENSTEIN, DWIGHT meal reimb $10.86 101 42140 331 )33793 PFLUEGER, MARY repair mailbox $49.83 101 43125 210 )33794 PRINCIPAL LIFE January premium $10.555.46 101 ).~ RAJKOWSKI HANSMEIER LTD legal - final CSB trans $19.00 101 41610 304 ., D RAJKOWSKI HANSMEIER L TO legal fees - general $1,618.00 101 41610 304 )33795 RAJKOWSKI HANSMEIER LTD legal fees - police $2,123.50 101 42120 304 )33796 RENGEL PRINTING business cards $74.59 101 42120 210 )33797 S & T OFFICE PRODUCTS map covers $76.47 601 49440 200 )33798 SAFETY TRAIN, INC safety training 2004 $187.50 602 49490 212 City of st. Joseph 02/02104 11: 19 AM Page 4 Bills Payable . Check # Search Name Comments Amount FUND DEPART OBJ 033798 SAFETY TRAIN, INC safety training 2004 S187.50 101 45202 212 033798 SAFETY TRAIN, INC safety training 2004 S187.50 101 43120 212 033798 SAFETY TRAIN, INC safety training 2004 S187.50 601 49440 212 033799 SEH GIS mapping S3,792.80 428 49900 530 033799 SEH engineering, northland eight S 1,929.00 430 43120 530 033799 SEH engineering, storm water $33,490.14 428 49900 530 033799 SEH engineering, trunk water main S5.056.84 428 49430 530 033799 SEH engineering, state aid S282.00 101 43131 303 033799 SEH engineering, street improvements S 1,402.00 425 43120 530 033799 SEH engineering, arcon S296.50 101 43131 303 033799 SEH engineering, transportation planning S371.60 101 43131 303 033799 SEH engineering, se utility S456.00 425 49490 530 033799 SEH engineering, liberty pointe S2,179.46 428 43124 530 033799 SEH engineering, graceview $377.55 101 43131 303 033799 SEH engineering, cloverdale S588.90 431 43120 530 033799 SEH engineering, general $1,731.30 101 43131 303 033799 SEH engineering, Nothland six $1,847.00 101 43131 303 033799 SEH engineering, CR 121 S1,337.00 425 43122 530 033799 SEH engineering, SCDP project $232.02 425 43122 530 033799 SEH engineering, Norhtland seven S643.00 428 43123 530 033800 SIMPLEX GRINNELL monitoring system S427.07 101 41942 300 033801 ST. CLOUD AREA PLANNING ORG. 1 st half assessment S2,842.00 101 41110 433 033802 ST. CLOUD COMPUTER SERVICE service computer, fire S120.00 105 42210 220 . 033803 ST. CLOUD HOSPITAL· hepatitis 1 vaccine S384.00 105 42210 305 033804 ST. CLOUD MEDICAL GROUP physical. Johnson S97.50 101 43120 300 033805 ST. CLOUD TRUCK SALES supplies S14.78 101 43120 220 033806 ST. JOE TOUCHLESS CAR WASH car wash, police S38.34 101 42152 220 033807 ST. JOSEPH NEWSLEADER Xcel ordinance S45.79 101 41130 340 033807 ST. JOSEPH NEWS LEADER Zoning amendment S27.75 101 41130 340 033807 ST. JOSEPH NEWSLEADER cloverdale improvement $24.98 431 43120 530 033807 ST. JOSEPH NEWSLEADER xcel ordinance S36.08 101 41130 340 033807 ST. JOSEPH NEWSLEADER American Manf hearing $49.95 101 41120 340 033807 ST. JOSEPH NEWSLEADER ad for park board S33.30 101 41110 340 033807 ST. JOSEPH NEWSLEADER christmas tree pickup $33.30 603 43230 340 033807 ST. JOSEPH NEWSLEADER legal ad, cloverdale $24.98 431 43120 530 033808 STEARNS COOPERATIVE ELEC. ASS street lighting S352.41 101 43160 386 033809 STEARNS COUNTY AUDITOR-TREAS taxes $164.37 101 41910 449 033810 SUBURBAN HEALTH & RESTAURANT health club membership, Jansky $421.74 101 033811 SUNSET COMPANIES belts S43.70 101 43120 220 033812 TIREMAXX SERVICE CENTERS repair fuel pump S353.45 602 49480 220 033813 ULTRAMAX ammunition S352.00 101 42140 210 033814 UNIFORMS UNLIMITED Taser S2.511.39 101 42120 240 033814 UNIFORMS UNLIMITED pants, Gustin S107.85 101 42120 171 033815 UNUM LIFE INSURANCE disability insurance $354.73 101 033816 US CABLE internet services $40.55 105 42250 321 033816 US CABLE internet service $50.55 101 41430 321 033817 US LINK telephone $30.62 150 46500 321 033817 US LINK telephone $89.02 105 42250 321 033817 US LINK telephone $44.51 101 41946 321 033817 US LINK telephone S44.51 101 41941 321 033817 US LINK telephone S267.94 101 42151 321 033817 US LINK telephone S44.51 601 49440 321 033817 US LINK telephone S164.94 101 45201 321 033817 US LINK telephone S139.51 101 41430 321 . 033817 US LINK telephone S44.51 101 41430 321 033817 US LINK telephone $71.24 602 49471 321 033817 US LINK telephone S45.91 602 49490 321 033817 US LINK telephone S46.96 602 49473 321 033817 US LINK telephone S46.96 602 49472 321 City of St. Joseph 02/02104 11: 19 AM Page 5 Bills Payable . :;heck # Search Name Comments Amount FUND DEPART OBJ )33817 US LINK telephone $71.25 602 49470 321 )33817 US LINK telephone $17.27 602 49490 321 )33817 US LINK telephone $42.16 602 49490 321 )33818 WERNER ELECTRIC SUPPLY lights $87.82 101 43120 210 )33818 WERNER ELECTRIC SUPPLY light bulbs $0.00 101 42120 210 )33818 WERNER ELECTRIC SUPPLY light bulbs $175.64 101 41941 210 )33818 WERNER ELECTRIC SUPPLY lights $87.82 101 45201 210 )33819 XCEL ENERGY gas/electric $22.29 101 45123 381 )33819 XCELENERGY gas/electric $202.40 601 49420 383 )33819 XCELENERGY gas/electric $238.90 601 49435 381 )33819 XCELENERGY gas/electric $219.34 101 41941 381 )33819 XCELENERGY gas/electric $116.06 101 43160 386 )33819 XCELENERGY gas/electric $6.28 101 42500 326 )33819 XCELENERGY gas/electric $781.95 105 42280 383 )33819 XCEL ENERGY gas/electric $337.13 105 42280 381 )33819 XCELENERGY gas/electric $48.93 602 49471 383 )33819 XCELENERGY gas/electric $255.90 601 49420 381 )33819 XCELENERGY gas/electric $328.24 602 49480 381 )33819 XCEL ENERGY gas/electric $171.54 101 45201 383 )33819 XCELENERGY gas/electric $20.80 101 41946 381 )33819 XCELENERGY gas/electric $50.24 101 43120 381 )33819 XCELENERGY gas/electric $33.49 101 45201 381 ~. XCELENERGY gas/electric $387.77 101 41942 383 XCEL ENERGY gas/electric $23.39 101 42610 386 XCEL ENERGY gas/electric $655.00 601 49410 381 )33819 XCELENERGY gas/electric $257.30 101 43120 383 )33819 XCELENERGY gas/electric $444.54 101 41942 381 )33819 XCELENERGY gas/electric $23.24 101 41946 381 )33819 XCEL ENERGY gas/electric $1,811.20 101 43160 386 )33819 XCELENERGY gas/electric $197.39 602 49480 383 )33819 XCELENERGY gas/electric $91.35 602 49470 381 )33819 XCELENERGY gas/electric $28.21 101 45202 381 )33819 XCELENERGY gas/electric $607.20 101 41941 383 )33819 XCELENERGY gas/electric $112.81 601 49410 383 $156,534.25 . · Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Wednesday, January 28, 2004 at 5:00 PM in the St. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors AI Rassier, Gary Utsch, Dale Wick, Ross Rieke. Administrator Judy Weyrens. Others Present: City Engineers Joe Bettendorf and Shannon Smith, Public Works Director Dick Taufen. Storm Water Utility: Shannon Smith of SEH presented the Council with a brief overview of the function and purpose of a storm water utility. Discussion included the following: · The need for the utility and how it is collected · How the utility fee is calculated · Utility criteria · Surrounding community rates Smith clarified that a storm water utility benefits a community by providing dedicated funds for surface water management activities including the required activities under the National Pollutant Discharge Elimination System (NPDES) Phase II Storm Water Permit Program. In addition, benefits can also be seen in the following areas: drainage system construction and maintenance; water quality improvements, wetland protection and enhancement; erosion and sediment control. The rate structure for the utility is based on the concept "contributors pay". The rate is based on land use type, density, parcel size, and the amount of runoff and/or pollution load contributed by a particular parcel. The formula used to determine the rate is a standard engineering formula that includes actual water runoff, potential maximum runoff and potential maximum retention and initial rainfall abstraction. This method is the same method used if a pipe size were to be designed to drain all the storm water from each · property. Bettendorf and Smith presented the Council with proposed monthly rates illustrating residential rates from $ 1.75 per month to $ 2.50 per month. From the residential rate commercial rates were illustrated calculating the fee per acre. In addition, the proposed rate includes a 25% credit for properties that contain some or all of the storm water. The Council also discussed the proposed storm water utility as it relates to the College/Monastery of St. Benedict. Bettendorf stated that St. Benedict's operates and maintains a storm sewer system with the outfall located on their property. The majority of the property, with the exception of that which abuts County Road 121, drain to their system. Therefore, it may not be appropriate to charge all College/Monastery property. In order to determine the amount of benefit to the College/Monastery, Bettendorf and Taufen will meet with the Physical Plant Manger for the College and review the storm sewer system. Once it is determined the number of properties that use the municipal system, a fee can then be determined. Bettendorf also presented the Council with a proposed Revenue and Expenditure Summary for the Storm Water Utility. The original budget presented included the assumption that the College/Monastery could be charged fully and the base fee for residential would be $ 2 per month. Bettendorf will revise the budget and separate capital costs from maintenance and then determine what fee is needed to cover such costs. In effort to keep the process moving forward, the Council agreed to meet specially on February ii, 2004 at 5:00 PM to continue the discussions. Buettner Business Park - Restatement of Covenants: Weyrens reported that Leo Buettner is requesting to restate the Covenants for the St. Joseph Business Park to exclude the commercial lots in the Buettner Business Park Plat from the minimum lot size of three acres. The St. Joseph Economic Development Authority has reviewed the restatement of covenants and approved the modifications. Since the City owns a holding pond in the Business Park, the City is being requested to sign the revised covenants with consent. Rassier made a motion authorizing the Mayor to sign the restatement of covenants for · the St. Joseph Business Center with consent. The restatement will allow the commercial lots to be subdivided into parcels less than three acres. The motion was seconded by Utsch and passed · unanimously. Discussion: Bettendorf and Taufen clarified that when utilities were installed in the Buettner Business Park, only one utility service was extended to each lot. Therefore, if the lots are to be subdivided, extending utilities could be costly and difficult. In addition, any change to the lots may limit the ingress and egress. Weyrens stated that before the property can be subdivided it must go through the Planning Commission and City Council. Therefore, the Engineer and Public Works Director will have the opportunity to review and comment on the impact of subdivision. The recommendation would then be forwarded to the Planning Commission and City Council. City Council/Department Head Planninq: Weyrens reported that the Department Heads are requesting to meet with the City Council on February 18 for an all day planning workshop. Weyrens stated that the Council will be asked to provide input at the beginning of the day summarizing their reflections on the activity that occurred in St. Joseph during the year 2003. The remaining day will be spent discussing City policies and future capital planning. It was the consensus of the Council to accept February 18, 2004 as a Planning Retreat with the Department Heads. LELS Contract: Hosch reported that he and Rieke met with representatives of the Police Bargaining Unit, LELS, and were unable to reach an agreement for labor contract for the years 2003 - 2005. Therefore LELS is requesting mediation. It is anticipated that mediation will begin sometime in March. Administrator/Police Chief Performance Review: Weyrens requested how the Council wished to proceed with the annual performance review for the Police Chief and Administrator. The forms have been submitted and compiled but need to be presented. The Council was in general agreement that Hosch and Rassier will present the Administrator review and Weyrens, Hosch, and Rassier will present the Police Chief Review. Adiourn: Rassier made a motion to adjourn at 6:20 PM; seconded by Wick and passed · unanimously. Judy Weyrens Administrator · · I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Consent 3 (c) DATE: Attorney ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Ordinance Amendment - Regulation of Use of Private Streets PREVIOUS ACTION The approved Ordinance 80 on October 2, 2003. However, since that time is was discovered that the Ordinance did not specify regulations regarding the removal of snow. This amendment requires that snow be removed within 12 hours of a snow fall. · RECOMMENDED COUNCIL ACTION Authorize the Mayor and Administrator to execute the amendment and publish the same. FISCAL IMPACT COMMENTS/RECOMMENDATIONS · · ADOPTION OF ORDINANCE 80: REGULATION OF USE OF PRIVATE STEETS. ALLEYS. AND ROADWAYS The City Council for the City ofSt. Joseph hereby ordains: That Ordinance 80 of the St. Joseph Code of Ordinances be adopted as follows: The following is adopted as Ordinance 80: ORDINANCE 80: REGULATION OF THE USE OF PRN ATE STREETS AND ROADWAYS Section 80.01: Obstruction of Private Streets and Roadways. No person shall obstruct access to any private street, alley, or roadway located within the City. The owners of any private street, alley or roadway are required to plow within 12 hours after snowfall and clean fire hydrants of snow to ensure access. Section 80.02: Access for Emereencv Vehicles. The City shall have the right to access private streets, alleys, or roadways and fire · hydrants located along the private streets, alleys or roadways in the same manner as public streets, alleys, ang. roadways for the purposes of routine and emergency law enforcement activities of the St. Joseph Police Department, responding to fire and emergency calls received by the St. Joseph Fire Department and any ambulance service. Section 80.03: Maintenance. The City shall have no responsibility to build, improve, maintain, or otherwise service any private street, alley, or roadway. Section 80.03: Criminal Penalties. Every person who violates any provision of this Ordinance is guilty of a misdemeanor. This Ordinance 80 was passed the _ day of January, 2004 by the City Council for the City of St. Joseph. Mayor Clerk! Administrator · L\city\stjoe\2004 . I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION DATE: January 27,2004 Engineering Joseph R. Bettendorf, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2002 SE Sewer and Water Main Extension Application for Payment No.6 PREVIOUS ACTION None. . RECOMMENDED COUNCIL ACTION Approve for payment. FISCAL IMPACT $14,297.25. Adjusted retainage to 1 % to reflect punch list complete except for minor turf establishment. COMMENTS/RECOMMENDATIONS None. x:\s\stjoe\conunon\D39 Req Council Action\0214 pmt 6-012704.doc . ~ ~ - , SEH · January 27, 2004 RE: St. Joseph, Minnesota 2002 SE Sewer and Water Main Extension SEH No. A-STJOE 0214 14 Honorable Mayor and City Council c/o Ms. Judy Weyrens City Administrator City of St. Joseph P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the City Council: Enclosed please find Application for Payment No.6 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies · and distribute as follows: Kuechle Underground, Inc. 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ZCC :æ 0 -'zl- a: c.. 0;:% ¡W co ;:5'1- <I- m U c.. c.. a: 0 if: l{) ;:>¡o ::to ::> w a. ct c.OU lC/)'1- UI- en a: ct . I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION DATE: January 26.2004 Engineering Joseph R. Bettendorf, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2003 Northland Plat 7 Application for Payment No.5 PREVIOUS ACTION None. . RECOMMENDED COUNCIL ACTION Approve for payment. FISCAL IMPACT $2,318.00. COMMENTS/RECOMMENDATIONS None. X:\S\stjoe\comrnon\D39 Req Council ActÎon\0310 pmt 5-012604.doc . J¿ :..¿ SEH . January 26, 2004 RE: St. Joseph, Minnesota 2003 Northland Plat 7 SEH No. A-STJOE 0310 14 Honorable Mayor and City Council c/o Ms. Judy Weyrens City Administrator City of St. Joseph P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the City Council: Enclosed please find Application for Payment No.5 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: . R. L. Larson Excavating, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, æh~ R. Bettendorf, PE City Engineer djg Enclosures X:\S\SIjœ\03! OO<J\Spe<:s\APL,Q,doc . Short Elliott Hendrickson Inc., 1200 25th Avenue South. P.O. Box 1717. St. Cloud. MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax a::a::I M ~ ~ 0 0 0 0 0 0 0 0 W 0 r-. 0 0 WOW e e 0 0 0 0 0 0 0 ~ 0 m 0 ~ 0 ~ 21-(f) 0 ~ ó ro ó d ó ó ó N ó N ó N ó ~ ~Ü ~ ~ ~ ~ N ~ ~ ~ ~ ~ W W ~ ~ ~ ~ ~ O « .- ~ ,- ,- ~ ~ ~ N ~ ~ r-. W a:: I- 0 0 .;,f~ ~ C\Î ~.U) Ô ~ I- <C ~ ~~ N N aF. 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I- (,J W W W w « t « t::W I- :æ > 2 W ffi a: ..J G ..J t:: :æ 0 ..I "':Izl- «Z « :æ 0 a: a.. 0 :> Zo I- « I- ca (,J a.. a.. a: ~ O:I: 0 :;) W a.. « a.. 0 (,J I- (,J I- en a: « SamttYoutl Area Planning Organization 1040 County Road 4, St. Cloud, MN 56303-0643 (320) 252-7568 · (320) 252-6557 (FAX) · E-mail: admin@stc1oudapo.org · www.stc1oudapo.org January 28, 2004 MEMORANDUM TO: APO Executive BOK FROM: Scott Mareck 7~ SUBJECT: St. Cloud Metropolitan Area FY 2005 Federal Transportation Appropriations Priorities Congress is currently in the process of soliciting candidate transportation projects for inclusion in the Fiscal Year (FY) 2005 federal appropriations bill. This annual appropriations process is in addition to High Priority Project (HPP) funding and formula-based funding that is legislated through the six-year federal highway act, currently TEA-21. In response to this FY 2005 appropriations solicitation, the St. Cloud Area Planning Organization (APO) Policy Board has adopted the two attached project priority lists to compete for earmarks through the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA). Our Minnesota Congressional delegation is the conduit for earmarking federal appropriations funding through these two agencies. As you may expect, Congress receives many more requests for federal appropriations earmarks . than can be delivered. Accordingly, to maximize the St. Cloud Area's prospects for success, individual APO member jurisdictions should be united in their support for the appropriations projects and priorities identified by the APO Board. - To illustrate "consensus" with regard to the APO's FY 2005 appropriations priorities, the APO is requesting resolutions of support from all APO member jurisdictions. A generic resolution is attached for your consideration. To meet Congressional deadlines, we ask that you please place this issue on your agenda as soon as possible, and submit your jurisdiction's action to the APO by February 18th. Should you have any questions, or require additional information, please contact Bill Hansen or myself. Copy: Michael Williams, City of St. Cloud Administrator Ross Olson, City of Sauk Rapids Administrator Jill Bauer, City of Waite Park Interim Administrator Patti Gartland, City of Sartell Administrator Aaron Anderson, City of St. Augusta Administrator Judy Weyrens, City of St. Joseph Administrator George Rindelaub, Stearns County Administrator Brian Bensen, Sherburne County Administrator Montgomery Headley, Benton County Administrator David Tripp, St. Cloud MTC Executive Director . Haven Township, LeSauk Township & St. Joseph Township Clerks l?ejJrese.1ztiJzg tbe Fo/ioluing Jurísliicti()n.)~ Benton Count:-' . Haven -TO\\--'T1Ship ê LeSauk T'(J·ç\/rl::;hip *' St. }\ugust.:J . St. (~l()ud ... ~t. Jo:-;eph 51:. Joesph -To\\/nship it Sartell ~ Sa uk Rapids .. Sherburne C:()unty 8 Stearns (~oLlnty ð \({l:lite Park Resolution 2004- - . Support for the St. Cloud Area Planning Organization Federal Fiscal Year 2005 Transportation Appropriations Priorities 'WHEREAS, the S1. Cloud Area Planning Organization (APO) adopted a 2025 Transportation Plan for the S1. Cloud Metropolitan Area in 2001 consistent with federal planning regulations, and WHEREAS, this 2025 Transportation Plan identifies $ 212 million ofunmet roadway expansion needs by all local units of government, as well as significant transit needs, within the S1. Cloud Metropolitan Area, and 'VHEREAS, the United States Congress is currently soliciting candidate projects for federal fiscal year 2005 transportation appropriations funding, and 'VHEREAS, the S1. Cloud Area Planning Organization has prepared a prioritized list of candidate Federal Highway Administration (FHW A) projects, and a prioritized list of candidate Federal Transit Administration (FTA) projects for federal fiscal year 2005 transportation appropriations funding. NO\V, THEREFORE, BE IT RESOLVED, that the City ofS1. Joseph endorses the attached . FHW A and FT A prioritized lists prepared by the S1. Cloud Area Planning Organization on January 22, 2004 for federal fiscal yeal' 2005 transportation funding. Adopted this 5th day of February 2004 Larry Hosch, Mayor Judy Weyrens, Administrator . Minnesota Lawful Gambling Page1of2 LG220 Application for Exempt Permit Fee - $25 For Boar . Fee Paid Organization Information Organization name ~'\ . -:s o'S t. '? r\ {OL ~~I:: \ street (t'Y'ICl ¡I it"'l'\"" o..dd..~s. ) City 2. L.\~~.C\ ~ S.£. ~. -:5cst. ~ ~ Name of chief executive òfficer (CEO) First name Last name Daytime phone number of CEO "3 o..v-UL C-ø de.... ( ~"1...D ) l..r - ~Î -z, Last name Daytime phone number of treasurer: ~~ :'IQ ~ C~)W ') 2S'C¡ ~ tR O~Gq Type of Nonprofit Organization Check the box that best describes your organization: D Fraternal 0 Religious o Veteran o Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: o IRS letter indicating income tax exempt status .' '~:;;? œJ Certificate of Good Standing from the Minnesota Secretary of State's Office (n-, u ~+ b2. c..Lt.r""~ D A charter showing you are an affiliate of a parent nonprofit organization . D Proof previously submitted and on file with the Gambling Control Board Gamblin Premises Information Name of premises where gambling aCtivity will be conducted (for raffles, list the site where the~rawing will take place) y ~ t7.s> /E ' Address (do n t use PO box) City State/Zip Code County 'r~ ¡?f:!' ¡::l ¡/ É .00~6 ýYJ}0 ~7é,q(21V Date(s) of activity (for raffles, indicate the date of the drawing) //k Z. 4/ . '/?/¿ 3 Zoo ..- , ""'- -.~,..r Check the box or boxes that indicate the type of gambling activity your organization will b~ conducting: -.:'J-;'~'" - o *Bingo ø Raffles (cash prizes may not exceed $12,000) D *Paddlewheels D *Pull-Tabs o *Tipboards *Equipment for these activities must be obtained from a licensed distributor. This form will be made available in Your name and and your organization's the following: Board members, staff of the alternative format (Le. large print, Braille) name and address will be public information Board whose work assignment requires upon request The information requested when received by the Board. All the other that they have access to the information; on this form (and any attachments) will be information that you provide will be private the Minnesota Department of Public Safety; used by the Gambling Control Board data about you until the Board issues your the Minnesota Attorney General; the (Board) to determine your qualifications to permit. When the Board issues your Minnesota Commissioners of be involved in lawful gambling activities in permit, all of the information that you have Administration, Finance, and Revenue; the Minnesota. You have the right to refuse to provided to the Board ih the process of Minnesota Legislative Auditor, national and supply the information requested; however, applying foryour permit will become public. international gambling regulatory agencies; if you refuse to supply this information, the If the Board does not issue you a permit, anyone pursuant to court order; other Board may not be able to determine your all the information you have provided in the individuals and agencies that are qualifications and, as a consequence, may process of applying for a permit remains specifically authorized by state or federal ~ refuse to issue you a permit. If you supply private, with the exception of your name law to have access to the information; the information requested, the Board will and your organization's name and address individuals and agencies for which law or be able to proc~.1>s your application. which will remain public. legal order authorizes a new use or sharing ~ Private data about you are available only to of information after this Notice was given; and anyone with your consent. LG220 Application fo~ Exempt permir Page 2 of 2 ~~~ I S H'Tf:,R '5' 3/01 Organization Name r~ . -=S-t''SCy oW \j <0 L.. Local Unit of Government Acknowledgment If the gambling premises is within city limits, the If the gambling premises is located in a township, both . city must sign this application. the county and township must sign this application. On behalf of the city, I acknowledge this application. On behalf of the county, I acknowledge this application. Check the action that Check the action that the city is taking on this application. the county is taking on this application. @The city approves the application with no o The county approves the application with no waiting period. waiting period. D The city approves the application with a 30 day D The county approves the application with a 30 day waiting period, and allows the Board to issue a waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class permit after 30 days. city). D The city denies the application. o The county denies the application. Print name of city h Print name of county (Signature of county personnel receiving application) Title Oate_I_I_ Oate~1 .:::- 1°,/ TOWNSHIP: On behalf of the township, I acknowledge that . the organization is applying for exempted gambling activity r within the township limits. [A township has no statutory authority to approve or deny an application (Minn. Stat. sec. _ It... @ 349.213, subd. 2).] Print name of township (Signature of township official acknowledging application) Title Date ----1_1_ Chief Executive Officer's Signature The information provided in this application is complete and accurate to the best of my knowledge. Chief executive officers signature Name (please print) Date / /- Mail Application and Attachments At least 45 days prior to your scheduled activity date send: · the completed application, If your application has not · a copy of your proof of nonprofit status, and been acknowledged by the · a $25 application fee (make check payable to "State of Minnesota"). local unit of government or Application fees are not prorated, refundable, or transferable. has been denied, do not Send to: Gambling Control Board send the application to the - 1711 West County Road B, Suite 300 South Gambling Control Board. Roseville, MN 55113 . I Attachment: ~~s or No I REQUEST FOR COUNCIL ACTION DATE: January 28,2004 EDA ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM EDA annual report. PREVIOUS ACTION Monthly departmental report. . RECOMMENDED BOARD ACTION For review and approval. FISCAL IMPACT N/A. COMMENTS/RECOMMENDATIONS EDA annual report offered for your review and approval. . CITY OF ST. JOSEPH www.cityo!stjoseph.com . Date: January 28,2004 I\dministrator Memo To: Mayor Hosch Council Members Jud)' We}/f"ens City Administrator Weyrens \tí1r ¡ '-) Mayor Memo From: Jòanne Foust and Cynthia Smith-Strack, Municipal Development Group Larry I. Hosch RE: Annual Report of EDA - 2003 Councilors 1\1 Rassicr Background: Ross Rieke Attached is a report of annual activities of the S1. Joseph EDA for calendar year 2003. Gary Utsch Dale Wick Action: Following review and comment a MOTION to accept the report is in order. . . 2.<) College ^Vl'IlUl' North ¡JO I:'> 0 x 6 Ó 8 Sa i n t Joseph. Minnesota <)0")74 Phone ")20,")0,.72.01 I:d x '2o.,b").O")42. DRAFT . 2003 ANNUAL REPORT OF THE ST. JOSEPH EDA The following activities and events occurred during the calendar year of 2003. 2003 APPOINTMENTS: The following appointments to offices were made at the February 20,2003 EDA meeting: Chair: Mike Deutz (At-large representative, term expires 2005). Vice Chair: Larry Hosch (Mayor, term expires 2005). Treasurer: Ross Rieke (Council Representative, term expires 2006). Secretary: Bruce Gohman (At-large representative, term expires 2006). Member at Large: Tom Skahen (At-large representative, sworn in February 19, 2003; term expires 2007) Former Council Member Bob Loso diligently served as the Council Representative to the EDA from February, 2001 through December, 2002. Mr. Loso decided not to seek re-election in 2002. MEETING DATES: The St. Joseph Economic Development Authority met 17 times during the year 2003. The meeting dates were as follows: January 22, 2003 May 12, 2003 (Special) August20,2003 February 19, 2003 May 21,2003 September 17, 2003 March 19, 2003 June 18, 2003 October 15, 2003 April 16,2003 July 16, 2003 November 19, 2003 April 22, 2003 (Special) July 30, 2003 (Special) Decem ber 17, 2003 . May 8,2003 (Special) August 6, 2003 (Special) MISSION: The mission of the EDA is to provide a professional management program which assists industrial and commercial development activities that minimize impacts to the environment, transportation system, municipal water and sewer and financial resources for the City of St. Joseph. 2003 PROSPECTSITECHNICAL ASSIST ANCE/COORDINATION The EDA members and their staff/consultants worked with a number of commercial and industrial businesses during 2003. Twenty-four (24) new business contacts were made during 2003, and seventeen (17) contacts from previous years were followed up with. Of the prospects approximately 43% were commercial/service businesses while 57% were industrial or manufacturing businesses. Following is a summary of the various contacts. Businesses have been identified with a project number to protect the confidentiality of the company, which is sometimes a concern while they explore expansion opportunities. Project 01-A: This project was finalized in 2003 with the construction completion and lessee occupation of a 67,000 square foot production facility in the Buettner Business Park. The project included assistance from the Minnesota Investment Fund in the form of a $42,000 grant to the City of St. Joseph which was, in turn, loaned to the company for purchase of equipment. A St. Joseph revolving loan fund has been established in conjunction with the MIF grant. Project 01-E: This project involves the expansion of an existing service business in the community. MDG has continued to . remain in contact with the business on a regular basis over the past 2 1/2 years. Proiect 01-F: City of 81. Joseph EDA 2003 Annual Report 1 DRAFT This project involves the locating of a fast food restaurant in the City of St. Joseph. Follow-up discussions occurred on numerous occasions throughout the past 2 1/2 years with assistance in locating potential sites and . information regarding the status of individual parcels. MDG, Inc. continues to update the prospect on proposed residential and commercial/industrial expansion within the community. Project 01-J: This developer owns a commercial subdivision in St. Joseph. MDG has provided information on the available sites to prospects over the past two years. Two structures have been constructed in the subdivision with a third proposed to begin in Spring, 2004. Project 01-N: MDG, Inc. has been in contact with this prospect for the past 2 1/2 years. This prospect has purchased a commercial lot in the Indian Hill Subdivision with construction planned for 2004. Proiect 02-E: This company contacted the City in February, 2002 regarding commercial sites Y2 to 1 acre in size for a 5,000 square foot commercial enterprise. MDG, Inc. continues to be in contact with this prospect, who has indicated the project is still being considered, however, it is on-hold pending an upturn in the economy. Project 02-G: Construction of an approximately 13, 000 square foot facility was initiated in 2003. Project 02-H: MDG, Inc. continues to forward building and leasing information regarding this facility located in the B-2 Highway 75 Business District to prospects. Project 02-L This company contacted the city regarding potential space for the construction of a office/warehouse and office facility. The prospect is constructing a 12,800 square foot multi-tenant building in Buettner Business Park, with . plans to expand to a total square footage of 32,000. Project 02-P: This prospect was forwarded to the EDA staff by a City staff member. The staff member indicated the company was looking for expanded space to either lease or purchase. EDA staff continued to remain in contact with this prospect regarding potential lease/purchase opportunities within the city throughout the first half of the year. The project is currently inactive. Project 02-V This company contacted the City in the fall of 2002. MDG, Inc. followed-up and met with the owner to discuss sites, zoning, covenants and incentives. Follow-up on the project continued throughout the 2003, the project is currently inactive. Proiect 02- Y This prospect contacted MDG in the fall of 2002 indicating he had met with City representatives a few years ago regarding new construction in the Buettner Business Park. Although development plans are in initial stages at this time, MDG continues to remain in contact with this prospect. Project 02-Z This company contacted the MDG regarding relocation of their current commercial facility in the fall of 2002. MDG, Inc. worked with the prospect and a local landowner to negotiate the transfer of a subject parcel to the prospect for redevelopment/rehabilitation. The project was closed when the prospect was unable to secure financing. Project 02-M This prospect closed on a 3.0 acre parcel in Buettner Business Park in February, 2003. Construction of a 6,000 . to 10,000 square foot facility is expected to occur in 2004. City of 81. Joseph EDA 2003 Annual Report 2 DRAFT Project 02-CC . This prospect contacted MDG in late fall, 2002 regarding available acreage within the Buettner Business Park. MDG continued to follow up with the contact throughout the year. The prospect ultimately purchased acreage in a township industrial park. Project 02-EE This developer met with MDG in December, 2003 regarding construction of a 6,000 square foot restaurant. The project is proceeding with opening expected in 2004. Project 02-FF: This prospect phoned the City in late December, 2003 inquiring about a specific lot in the Buettner Business Park. MDG, Inc. remains in contact with the prospect. Project 03-A: MDG, Inc. has been working with representatives from this project throughout the year. The property owners are interested in a highway commercial development in an area not yet annexed into the City. Project 03-B: This business contacted the city in January 2003 inquiring about availability of 1 to 1 Y:z acres of industrial land. MDG followed up with the contact and industrial property owners. The prospect ultimately secured a parcel in the City of Richmond. Project 03-C: This prospect contacted the City in January 2003 regarding 2,000 s.f. of short-term commercial lease space. MDG, Inc. met with the prospects and followed up on subsequent occasions. The prospect secured short-term lease space in an existing building in Waite Park. . Project 03-0: St. Cloud Area economic development contacts were invited to a presentation at the St. Cloud Area Economic Development Partnership in January 2003 where two entrepreneur's shared- their interest pursuing project involving processing plant which would flavor pre-dressed poultry for distribution to the home replacement meal market. Follow up phone calls, meetings and discussions occurred with the prospecl on numerous occasions over the next few months. The prospects narrowed the field of potential locations to St. Joseph and S1. Cloud and ultimately chose S1. Cloud due to the size of the City. Project 03-E: This prospect met with MDG in February 2003 to receive information on lots in the Buettner Business Park. MDG provided the prospect with site information, assessment and covenants and followed up on several occasions thereafter. The prospect decided to expand at their current location in the S1. Joseph Industrial Park rather than purchase land in the Buettner Business Park. Project 03-F: This prospect phoned the City requesting information on industrial zoning requirements and covenants for the Buettner Business Park. MDG, Inc. forwarded information as requested. Follow up calls revealed a firm commitment on the part of the prospect to building a pole building. Project 03-G: This prospect contacted the City via fax requesting information on industrial acreage, zoning requirements and Buettner Business Park covenants. MDG, Inc. forwarded information and followed up on several occasions. The prospect decided to purchase acreage in the Industries West Business Park. Project 03-H: This company purchased 4.0 acres in Buettner Business Park and is currently constructing a 30,000 s.f. facility. . Project 03-1: This lead contacted the City in search of 5,000 s.f. of retail space to lease. MDG, Inc. remains in contact with this prospect. City of St. Joseph EDA 2003 Annual Report 3 DRAFT Project 03-J: . This company contacted the City regarding leasing of warehouse space in the Spring of the year. The company submitted an offer to lease an existing facility within the City, however the offer was declined. The company decided to expand in its current location in Avon. Project 03-K: This prospect contacted the City in May 2003. The prospect was in the very initial stages of researching the establishment of a retail business within the community. The prospect is currently searching for available acreage and/or lease space. MDG, Inc. remains in contact with this prospect. Proiect 03-L: This contact phoned the City in the Spring to inquire about the availability of lots within Buettner Business Park. MDG, Inc. has remained in contact with the prospect who did not wish to have contact information released to any other parties. The contact indicates construction is one to 1 1/2 years away. Project 03-M: Prospect 03-M contacted the City in May 2003 to inquire about commercial facilities available for lease. The prospect was seeking facilities meeting specific guidelines. Although MDG, Inc. has remained in contact with the prospect, the project is inactive at this time. Project 03-N: This project involved the purchase of industrial land for the construction of a 10,000 to 20,000 s.f. facility. The project stalled as the prospect could not reach an agreement on the purchase of property. The project has been inactive since July of this year. Project 03-0: MDG, Inc. assisted this business owner by researching various programs which may provide grant assistance to culturally significant projects. . Project 03-P: A commercial construction company approached the City on behalf of a client interested in purchasing industrial acreage. Information regarding available acreage, services available, financial assistance for qualifying projects, zoning standards, covenants and contact information for the appropriate real estate representative were forwarded to the commercial construction contact person. MDG, Inc. followed up on several occasions. The prospect ultimately purchased acreage in a different community. Project 03-Q: A real estate representative forwarded information regarding this project to the City. MDG, followed up on several occasions with the realtor who has indicated the business decided to expand in Sartell. Project 03-R: This prospect phoned the City regarding available industrial acreage to purchase. The prospect was interested in acreage below the minimum lot size within the Buettner Business Park. MDG, Inc. remains in contact with this prospect on a bi-monthly basis. Project 03-S: MDG, Inc. has been meeting with representatives of an estate which includes several acres of land guided for future industrial development. MDG, Inc. has met with representatives on several occasions and continues to work actively on the project. Project 03-T: MDG, Inc. received a call from a realtor representing a client interested in purchasing a small amount of commercial acreage. MDG, Inc. continues to work on the project. Project 03-U: . City of St. Joseph EDA 2003 Annual Report 4 DRAFT Inquiry forwarded to MDG in October regarding a commercial development in St. Joseph. MDG, Inc. continues . to be in contact with the prospect. Project 03-V: This prospect left a message for the City Administrator in October regarding expansion of an existing commercial enterprise to the City of St. Joseph. MDG attempted to follow up on a number of occasions. The prospect has entered into a purchase agreement for a facility within the City, the establishment is expected to open in Mayor June 2004. Project 03-W: This prospect phoned the City in October requesting information on the Highway 75 Business District requirements. MDG, Inc forwarded information and followed up on several occasions. The contact has indicated the project is in limbo at this time. BUILDING PERMITS: 1998 - 2003 Following is a five year comparison of building permits let for commercial and industrial projects in the City of St. Joseph: 1998 Sunset Mfging $250,000.00 1998 MCO Addition $300,000.00 1998 Borgert Products $725,000.00 1998 Kittridge Truck Storage $80,000.00 1998 Tamarack Addition $51,000.00 1998 Caseys $500,000.00 Subtotal $1,906,000.00 . 1999 Comm/rental $175,000.00 1999 Storage $60,000.00 1999 Bank $1,200,000.00 Subtotal $1,435,000.00 2000 Vicwest Remodel $21,000.00 2000 Vet Clinci $270,000.00 2000 Gas & Bait Expansion $16,500.00 2000 Lemmer Commercial $54,000.00 Subtotal $361,500.00 2001 Spring Green $143,000.00 2001 Autobody 2000 $280,000.00 2001 Ministorage $90,000.00 2001 Sunset Mfging $80,000.00 Subtotal $593,000.00 Year Project Permit Amt. 2002 Essilor $20,000.00 2002 Scherer Trucking $26,530.00 2002 Tanner Systems $350,000.00 2002 Bill Nelson $650,000.00 2002 Vicwest $2,500,000.00 2002 American Manufacturing $210,000.00 . 2002 St. Joseph Business Ctr. $148,000.00 2002 Knight Builders $225,000.00 City of 81. Joseph EDA 2003 Annual Report 5 DRAFT 2002 Borgert Products $99,000.00 2002 Oeutz $350,000.00 . 2002 Oeutz $108,900.00 Subtotal $4,687,430.00 2003 Mn. Home Improvements 132,000.00 2003 OM Partnership 400,000.00 2003 OMS/MAC 1,409,000.00 2003 Lemmer Trucking 25,000.00 2003 North Central Truck Accessories 1,058,300.00 2003 BTL Properties 400,000.00 2003 OM Builders 4,895.00 2003 Midnight Haulers 2,500.00 2003 Midnight Haulers 30,000.00 Subtotal $3,461,695.00 TOTAL $12,444,625.00 DIVERSIFICATION OF THE TAX BASE: The following summary and chart indicate the progress toward the EOA's goal of diversifying the tax base: City of St. Joseph - Historical Commercial & Industrial Construction 1997 $895,000.00 1998 $1,906,000.00 1999 $1,435,000.00 2000 $361,500.00. 2001 $593.000.00 2002 $4,687,430.00 2003 $3,461,695.00 Total $12,444,625.00 Historical CII Market Value Increase ;: $5,000,000 r--- ~---- ---- -------"'..-..,..--- ~ ~ $4.000.0001 9 b':; $3,000,000 ~ t; $2,000,000 ~ ~ 1"3 $1,000,000 > $0 - · 1997 1998 1999 2000 2001 2002 2003 Year . City of St. Joseph EDA 2003 Annual Report 6 DRAFT Estimated Annual* Increase in Taxes . For All Jurisdictions lYear City County School State Misc 1997 $ 5,591.88 $ 4,905.49 $ 5,500.44 $ 6,302.59 $ 245.43 1998 $ 16,241.82 $ 14,248.16 $ 15,976.22 $ 18,306.09 $ 196.37 1999 $ 12,995.39 $ 11,400.22 $ 12,782.88 $ 14,647.05 $ 43.96 2000 $ 2,909.47 $ 2,552.34 $ 2,861.89 $ 3,279.25 $ 69.68 2001 $ 4,611.19 $ 4,045.17 $ 4,535.78 $ 5,197.25 $ 636.83 2002 $ 42,143.93 $ 36,970.81 $ 41,454.76 $ 47,500.25 $ 476.41 2003 $ 31,528.04 $ 27,658.00 $ 31,012.47 $ 35,535.12 $1,753.17 TOTAL $116,021.72 $101,780.18 $114,124.45 $130,767.60 $3,421.85 . Based on taxes payable 2004 (i.e. city tax rate 48.31; county tax rate of 42.38; school tax rate of 47.52; state tax rate of 54.45 and misc. tax rate .73% and tax capacity rates for commercial property of 1.5% for first $150,000 in value and 2.0% thereafter. -~, i ESTIMATED NEW MUNICIPAL TAXES i I I Total 2003 ! í 2002 í , I ... 2001 i C'G . I ( ) 2000 i > I 1999 I 1998 í 1997 I I $0 $50,000 $100,000 $150,000 ; i Amount I i i ADDITIONAL PROJECTS: The St. Joseph EDA actively pursued other projects during 2003. MarketinQ Outreach The EDA created and distributed a survey to over forty business contacts. The purpose of the survey was to gauge the level of service offered by the City to the business community and potential commercial/industrial businesses. A limited number of responses were received with results varying widely. EDA staff compiled and have on file a commercial/industrial property site inventory and summary of available parcels. Staff have also compiled a comprehensive list of business owners within the City. RevolvinQ Loan Fund and MCCF Participation One of the goals of the EDA since its inception has been to form a local revolving loan fund to assist local . projects with below market rate loans. In 2002 a revolving loan fund was established, principal and interest payments from a MIF grant/loan have been building the fund, which has a current balance of _. City of S1. Joseph EDA 2003 Annual Report 7 DRAFT The City of St. Joseph, upon EDA recommendation, has also opted to participate in the Minnesota Community Capital Foundation (MCCF). The MCCF became operable in February of this year. EDA staff have distributed . information to several development prospects regarding the fund. Through the MCCF the City is able to offer up to $250,000 to qualified projects for a variety of uses (including working capital) on reoccurring basis. To date the MCCF has an estimated 62 participants. COMMISSION PARTICIPATION: St. Joseph EDA representatives participated in the Stearns County Economic Development Partnership. In addition to regular economic development activities the EDA also participated in: II Worked with local telecom providers to provide for the extension high-speed data lines to the industrial portions of the City. . Review of development plans as requested by the City Council and as authorized by the Buettner Business Park covenants. . Began working with property owners for the development of future industrial acreage. .. The EDA issued a $700,000 lease revenue bond in conjunction with the construction of a public maintenance facility. The City will make lease payments to the EDA to make the bond payments. The EDA held several special meetings in conjunction with this project and change orders related to facility construction, II The EDA created a proposed budget for approval by the City Council for the following funds: Fund 150 (EDA Fund); Fund 155 (TIF 1-3); Fund 156 (TIF 1-4); and, Fund 250 (RLF). GOALS FOR 2004: Following are proposed EDA goals for 2004. The first set of goals involve participation directly by the EDA (i.e. the EDA's Work Plan), the remaining goals apply to community development in general but do not require specific action by the EDA. . EDA Work Plan: Recommendations relatinq to technoloqy: 1 . Research the establishment of a low interest loan through state and regional sources or local tax levies to support commercial/industrial technology upgrades. '? Implementation: St. Joseph Economic Development Authority and City Council. Recommendations for Downtown Commercial (Re) Development: 1. The EDA should continue to promote rehabilitation of substandard properties and/or preservation of structures for rehabilitation in the Downtown. Uses should be centered on activities dependent on pedestrian traffic. '? Implementation: St. Joseph Economic Development Authority. 2. The EDA should gauge business interest in participating in a commercial rehabilitation program and if strong interest exists, consider the application for funding to the Small Cities Development Program. '? Implementation: The St. Joseph Economic Development Authority and City Council. 3. The EDA should work with the College of St. Benedict and the Chamber of Commerce to proactively and consistently promote a downtown atmosphere that projects an image and ambiance associated with St. Joseph's history and its association with higher education as a means of creating a distinct identity for the City's downtown. . '? Implementation: St. Joseph Economic Development Authority, College of St. Benedict and City of S1. Joseph EDA 2003 Annual Report 8 DRAFT Chamber of Commerce. . 4. Sponsor or work with community organizations and the Minnesota Green project to sponsor downtown landscape and holiday light displays which reflect the interdependence of the City and the College. ~ Implementation: St. Joseph Economic Development Authority. Recommendations for Hiqhwav Commercial Developments: 1. Continue to encourage and promote efforts to achieve commercial redevelopment. ~ Implementation: Economic Development Authority. Recommendations for Industrial Development: 1. Existing industrial uses should be retained and new industrial development should be encouraged to locate in existing industrial parks and industrially zoned areas. ~ Implementation: Economic Development Authority and City Council. 2. The EDA should continue to work with property owners to develop future industrial areas adjacent to current industrial zoned land, to assure an adequate supply of industrial land is available for development in the future. ~ Implementation: Economic Development Authority. . 3. The Economic Development Authority should promote industrial development that maximize the return on city investments in public facilities and services, expand the tax base, provide quality employment opportunities and compliment existing services. ~ Implementation: Economic Development Authority. 4. Industrial activities complementary to existing uses should be identified and the development of such industries should be promoted and facilitated. ~ Implementation: Economic Development Authority and City Council 5. The Economic Development Authority should work with developers of new industrial parks to develop covenants which provide for aesthetically pleasing and quality developments. ~ Implementation: Economic Development Authority. Overall: The City should focus on providing a balance of industrial growth to support the community's tax base and to provide jobs, commercial growth to provide services to employees and residents and housing development to provide housing opportunities for all. Community Development Goals: Recommendations relatinq to the presence of the colleqe and university in the area: 1. The City and College of St. Benedict should explore cooperative ventures to provide cultural activities for the community. . ~ Implementation: College of St. Benedict, City's Community Education. City of St. Joseph EDA 2003 Annual Report 9 DRAFT Recommendations relatinq to historic preservation: 1. The City Council should appoint a committee to identify the image desired for the downtown commercial . district and the desirability of adopting design standards which address items such as the exposure of original architectural features, colors, awnings, construction materials and historic preservation. If determined design standards are desirable, it is recommended the City assist through the establishment of a low interest revolving loan fund to financially encourage and support such changes. Application for a commercial rehabilitation small cities development grant may assist in the fund development. .,. Implementation: City Council to appoint a committee. Recommendations for Downtown Commercial (Re) Development: 1. Governmental and semi-governmental services and buildings including the City offices and the post office impact the vitality of the downtown business district. These services should be encouraged to remain (City Hall) and permitted (Post Office) in the downtown business district. The City may wish to work with the Postal Service to extend the carrier delivery service area and post office hours. .,. Implementation: City Council and Postal Service. 2. To further accommodate downtown (re) development the City Council should consider appointing a committee to review downtown commercial district standards or design guidelines including construction materials, colors, restoration of original architectural features, signage and awnings and/or establishing a low interest revolving loan fund to assist with the implementation of these goals. .,. Implementation: City Council. 3. Traffic circulation and congestion concerns should be addressed through volume analyses and origin- destination studies to determine causes of problems and effects if not resolved, and potential benefits to . be derived by proposed solutions. .,. Implementation: Police Department, Public Works Department, City Engineer and City Council. 4. The City should consider ways to alleviate the parking shortages in the downtown through the use of signs to limit specific spaces to two hours or less parking as well as signage to direct customers to the municipal parking lot. .,. Implementation: Planning Commission and City Council. 5. New single-family housing within the downtown core area should be prohibited due to compatibility concerns. Housing more appropriate in this type of setting is of a multiple family type, such as senior housing in which residents may walk to nearby services. Adequate off-street parking and open space should be provided for residential uses. .,. Implementation: Planning Commission and City Council. 6. The pedestrian circulation system should be enhanced by improving sidewalks, street furniture, and mitigate conflicts with traffic and street intersections by providing proper separation and signage control and enforcing such signage regulations. .,. Implementation: Public Works Department and City Council with enforcement by the Police Department. Recommendations for Hiqhwav Commercial Developments: . City of St. Joseph EDA 2003 Annual Report 10 DRAFT 1. Commercial developments along County Road 75 and County Road 2 should be complimentary to . commercial and service uses of the Downtown. ~ Implementation: Planning Commission and City Council through the identification of 'permitted uses' within the highway and general commercial areas in the zoning ordinance. 2. Commercial developments along 1-94/County Road 2 and County Road 75 should be of a specialized nature exhibiting the unique needs associated with major highway access and visibility. ~ Implementation: Planning Commission and City Council through the identification of 'permitted uses' within the highway commercial areas in the zoning ordinance. 3. A plan to extend lighting along County Road 2, from the Interstate 94/County Road 2 intersection into the community should be developed and implemented. ~ Implementation: Public Works Department, City Engineer and City Council. 4. The City should encourage Stearns County to proceed with the right-of-way acquisition for the County Road 2/ County Road 3 extension with concern given in support of businesses within the downtown. ~ Implementation: City Council and Stearns County Highway Department. 5. Commercial and service centers should be developed as cohesive, highly interrelated and coordinated units with adequate off-street parking and appropriate regulated points of access. ~ Implementation: Planning Commission and City Council, through the zoning ordinance and site plan approval. . 6. Commercial maintenance codes may be enacted and enforced to help insure that the commercial development maintains community character on an ongoing basis. ~ Implementation: Building Inspector and City Council. 7. Safe and convenient pedestrian movement should be considered within all service and commercial districts, including research on the feasibility of an overpass or underpass for bicycle/pedestrian traffic over or under County Road 75. ~ Implementation: Street Commissioner, City Engineer and City Council. Recommendations for Industrial Development: 1 . Traffic generated by industrial activity should be prohibited from penetrating residential neighborhoods. ~ Implementation: Planning Commission and City Engineer through site plan approval and long range transportation planning. 2. Existing industrial uses and new industrial development should not cause pollutants or contaminants to be emitted into the surrounding environment (including air, soils, ground water, drainageways, sanitary sewer and storm sewer) in excess of State and Federal regulations. ~ Implementation: Building Inspector and Planning Commission. 3. Industrial areas should be adequately screened and appropriately landscaped and designed according to City standards. For both existing and new industrial development, regulations should be maintained . with criteria regarding: building appearance and materials; screening of outside storage areas; screening of off-street parking facilities; use of landscaping; and proper handling of environmentally sensitive areas. City of 81. Joseph EDA 2003 Annual Report 11 DRAFT y Implementation: Planning Commission, Economic Development Authority and City Council. . 4. Efforts should be undertaken to limiting heavy/noisy industry to a specific area within current and future industrial zoning districts to reduce the impact of these industries on residential areas. y Implementation: Planning Commission and City Council. 5. Due consideration should be given to all potential physical implications and services and facility demands (i.e., traffic generation, sewer and water demands, etc) of any proposed industrial development. Extension of utilities and annexation of areas about to become industrial in nature should occur prior to the issuance of building permits for the industrial construction. y Implementation: St. Joseph Public Works Department, City Engineer, Planning Commission and Council. 6. The City should work with the Stearns County Highway Department to redesign County Road 133 to increase the weight limits from 9 ton restrictions to 10 ton weight restrictions or to waive the restrictions. y Implementation: Public Works Department, City Engineer and City Council. . . City of St. Joseph EDA 2003 Annual Report 12 I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION . DATE: January 29, 2004 Engineering Joseph R. Bettendorf, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2003 Liberty Pointe Improvements Application for Payment No.5 PREVIOUS ACTION None. RECOMMENDED COUNCIL ACTION Approve for payment. . FISCAL IMPACT $78,880.27. COMMENTS/RECOMMENDATIONS The items on this application for payment are quantities being paid for that are work to date items with the following exceptions A. Item 10 - Granular Material: A few factors related to the overrun of this item. 1. The original bid quantity of 4,110 CY should be increased to 5,754 CY in order to account for an overlooked calculation in the design phase. 2. Where soils began varying between clay and sand, we extended the granular subbase to support the roadway in these areas thereby using more borrow material. 3. The Contractor encountered a large pocket of water trapped in the clay in a sand layer, this trapped groundwater made the roadway subgrade spongy. In order to remedy this, the Contractor thickened the granular section by 1-foot for the entire length of Dale Street. 4. A few of the twin homes located on Dale Street and Jefferson Drive needed to have their house pad elevations raised to improve the match between the building pads and rear yards. B. The items on Change Order No.1 totaling $9,947.30 are the costs to serve the Wobegon Welcome . Center with sanitary sewer and water main utilities. The projected final costs for the project, including construction, engineering, soils, and financing are within the amount used for assessments and bonding. X:\S\stjoe\common\D39 Req Council ActÎonl0306 pm! 5·0l2904.doc ~ ~ SEH . January 26, 2004 RE: St. Joseph, Minnesota 2003 Liberty Pointe Improvements SEH No. A-STJOE 0306 14 Honorable Mayor and City Council c/o Ms. Judy Weyrens City Administrator City of St. Joseph P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the City Council: Enclosed please find Application for Payment No.5 for this project. We reviewed this application and it appears to be in order. When payment is rnade, sign all copies and distribute as follows: . R. L. Larson Excavating, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, Josep ff3~ R. Bettendorf, PE ngineer djg Enclosures X:\S\.\t},}O\030600\specs\APL,O.doc . Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax · Iw ~ ~ <II,,,.,",,",',,..,.,',,~,;,,', 0 .... 0 0 0 0 0 0 l1) 0 0 0 1.0 0 0 (;¡ __ ""',",,#0 0 0 0 0 0 0 0 ,... 0 ,... 0 "<t 0 l1) CJ) 0 g ..",[i~ó ó .0 ó ó ó ó ó M ó <ò ó ó ó r-.: « ¡::: ;:::!!!!R UT f2 a¡ g UT ~ UT 8 f2 ¡g UT :§¡ UT ~ o a: 0 0 "~11 LÕ LÔ Ò a> ~ C'i,...- r-: ~ C\Ì I- CJ) W, !ð¡UT UT C').... UT ....,... C') C') C') Z ë... I- Vi"".,." ~~,'''1' UT æ. UT UT UT UT UT 0:2 ~ ~,~ o ü:i c ~,¥,_. ·"'.',·,&1i,'.I,,.,.'.,,",ir,,'.' I- 0 ilk"",,.. Z I-~. Ô ~.. .0Ø},,: D.. a: ~~.I.O 0 0 0 0 0 0 0 0 0 0 0 C1J 0 0 ~ 0 o{i'fW.j¡I~ C! C! t'! C! C! C! C! C! ~ C! C! Lq C! C! a: 3=wÆ"O.... 0 .... 0 0 0 0 ,... C\J <D 0 .... 0 l1) W" """'f 0.... 0 l1) C\J C') 0 1.0 co co:I: I"~'" "'& ...., C!. ...., <:t,"<t_ <D, ": t'!. :J c¡ , ,':f";'~",. C') 0 <:t 0 0> C\I .... 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X ~ ::!E 00::5 -g 2 '8 ~ -;;; § 0 5~-I 0-1 000 >- ~....,. ,..NC') ::> - CI) - "' E 0 'LI)O aJo >-aJ...., < (/).-1 ... Q)E'6.c~", -ILl)' :r:o- 1-0' c.. ,I-. 000 .co :-=o>"'.c '(\JI- W f- - f- a: -<(/)a: zzz f-'::: .8 3: ro £ f- CCC\l(/) (f)Q..(/) ÜQ..(/) o 9 a: a: a: 0 u. OOUJUJW W Z . a: (f)CCC C 000 "-::!Ea:a:a: C z ~ Z t . '>-wOOO W W ß < t; < a:!::UJWW I: ::!E > o wa:a: ,<...JC¡C¡C¡...J - ::!E 0 ::¡ ..., ~ I- :=æ;::E -< Z z Z < ::!E 0 a: c.. 0 ~ Z ·w=æ;'1- < < < f- 00 0 c.. . Q. a: > 0 :I-::¡, 0 :c :c :c 0 ;j W c.. < 0..00 ~I-OOO f- (f) a: c I Attachment: Yes or No I . REQUEST FOR COUNCIL ACTION DATE: January 29. 2004 Engineering Joseph R. Bettendorf, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2003 Liberty Pointe Improvements Change Order No.4 PREVIOUS ACTION None. . RECOMMENDED COUNCIL ACTION Approve for payment. FISCAL IMPACT $7,885.00. COMMENTS/RECOMMENDATIONS Item 90 - Rock Bedding: The original plan for pipe bedding was to use suitable on-site material. Additional rock bedding was brought in where the trench became saturated or groundwater was present. Areas of unstable pipe foundation were treated with rock bedding to provide a stable base. Item 91 - Utility Conduit Crossings: The original bid did not include an item for the Contractor to install utility crossings. During the preconstructíon conference, the utility companies requested the Contractor trench in the conduit crossings so as not to have to direction ally drill the crossings after the road was - paved. - X:\S\<;tjoe\common\D39 Req Council Action\0306 C04-0 12904.doc ~ SEH . January 26, 2004 RE: St. Joseph, Minnesota 2003 Liberty Pointe Improvements SEH No. A-STJOE 0306 14 Honorable Mayor and City Council c/o Judy Weyrens City Administrator City of St. Joseph 25 College A venue North P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the City Council: Enclosed find Change Order No.4. This change order adds rock bedding and utility conduit crossings. If you find the document to be in order, we ask you sign all copies and distribute as follows: . R. L. Larson Excavating, Inc. SEH City of St. Joseph Sincerely, ~en~~ City Engineer djg X:\S\stjû,\030600i.spe<s\Co.o .doc - - Short Elliott Hendrickson Inc., 1200 25th Avenue South. P.O. Box 1717. St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax DOCUMENT 00640 CHANGE ORDER NO.4' .OWNER ' City of St. Joseph DATE January 21, 2004 CONTRACTOR R. L. Larson Excavating, Inc. ENGINEER SEH Contract A-SnOE 0306 OWNER's No. N/A Project 2003 Liberty Pointe Improvements, St. Joseph, MN You are directed to make the following changes in the Contract Documents: Description: Rock bedding. Utility conduit crossings. LS 1.00 $3,350.00 91 UTILITY CONDUIT CROSSINGS LS $4,535.00 1.00 $4,535.00 TOTAL ADD $7,885.00 Reason for Change Order: Rock used for bedding sewer pipe and services where ground was saturated or . ground water was present. Trenching costs incurred to dig and place utility crossmgs. Attachments: N/A Original Contract Price: $895,020.99 10/17/03 06/25/04 Net increase (decrease) from previous Change $24126280 N Ch N Ch Order No.1 to 2: ,. 0 ange 0 ange . Contract price prior to the Change Order: $1,136,283.79 10/17/03 06/30/04 Net increase (decrease) of this Change Order: $7,885.00 No Change No Change Contract price with all approved Change Orders: $1,144,168.79 10/17/03 06/30/04 RECOMMENDED: APPROVED: ACCEPTED: SEH City of St. Joseph R. L. Larson Excavating, Inc. PO Box 1717 PO Box 668 2255 12th Street SE St. Cloud, MN 56302-1717 St. Jo'.ph, MN 56374-0668 St. ClO~ By: By: By: /' / ' , C-./" / - Title: Title: ~rk-(jll.-(/' - Date: 01/21/04 Date: Date: (..........23~~dl( X:\Slstjoe\030600Ispecs\C0#4.doc . I AttaChme~r No I REQUEST FOR COUNCIL ACTION DATE: February 2, 2004 Police ORIGINATING DEPARTMENT AGENDA ITEM: Taser Policy PREVIOUS ACTION: None . RECOMMENDED BOARD ACTION: Pass policy FISCAL IMP ACT: None COMMENTS/RECOMMENDATIONS: I have worked on this policy with our Taser instructor and we both agree. Tasers will go into use as of this date. Demo will be done at the next meeting. - - DEPARTìv1ENT POLICY SECTION 305 . T ASER TRAThTJNG AND USE EFFECTIVE DATE: FEBRUARY 5, 2004 305.01 PURPOSE The Purpose of this policy is to provide guidelines for the use of the Taser X26 and the Advanced Taser M26, which has been determined to be an extremely effective, less lethal/minimal impact weapon for gaining compliance of uncooperative subjects. 305.02 SCOPE All sworn personnel. 305.03 DEFI1\TITIONS For the purpose of this policy, "Taser" refers to the Advanced Taser M26 and the Taser X26. The Taser is a hand held, laser aimed, battery-operated, less than lethal, conducted energy weapon. Voltage is applied to a subject by two darts connected to conducting wires propelled from a charged cartridge, or from direct contact. The unit uses an Electro- Muscular Disruptive system, which overrides the central nervous system and affects the . sensory and motor nervous' system resulting in temporary, involuntary muscle contractions. The contractions will incapacitate a subject so they can be placed under the control oflaw enforcement officers. For the purpose of this policy, the Taser is considered a less lethal/minimal impact weapon likely to have less lasting effects on a subject than chemical agents and impact weapons. The Taser is considered an approved electronic weapon for use by trained St. Joseph Officers. For the purpose of this policy, soft tissue areas are considered to be the eyes, neck, head, female breast, and groin/genital area. 305.04 POLICY APPLICATION: 1.) The Taser may be used in situations where force is justified to control aggressive and/or combative/noncompliant subjects, thereby reducing the likelihood of injury to officers an~ subjects. 2.) The maximum range is 21 feet. 3.) The Taser may be deployed by direct touch when physical cOnITontations are m progress. - - . 4.) The Taser may also be used on animals when officers feel it is necessary. 5,) The Taser is placed on the force continuum, with verbalization and firm grip compliance before OC spray. SAFETY CONSIDERATIONS: 1.) The deploying officer shall inform other officers of the presence and / or planned use of the Taser as tactically prudent and practical, so the Taser shot is not mistaken for a gunshot. This shall be done by saying, "T ASER". 2.) The Taser will cycle for a period of 5 seconds, but may be turned off sooner as the situation warrants. The unit can be cycled longer by continuing to depress the trigger. This can allow the officer to continually keep control of the subject until restrained and in custody. 3.) Officers should move in, restrain and control the subject as soon as possible. 4.) The Taser should not be used when the subject in in danger of falling from a significant height. 5.) The Taser should not be used when a subject is in water where drowning is a .. possibility. 6.) Officers should avoid using the Taser on pregnant women where it could cause complications from a secondary injury, and/or fall, unless a higher use offorce might results in a more serious injury to the woman/fetus. 7.) Officers are authorized to remove the darts from subjects if the darts are in an area of the body not considered soft tissue. . 8.) Officers are to make every effort to avoid dart placement in the face, or soft tissue areas. 9.) Officers must not overlook the aspect of injury that may result in falling from a standíng position after deployment of the Taser. PROBE REMOV AL: DO NOT attempt to remove the probes if the subject is combative. DO NOT attempt to remove the probes if they are located in areas defined as soft tissue areas. Procedure: 1.) Officers shall wear gloves. 2.) Keeping one far enough away so as not to hook it with the barbs, stretch the skin tightly. Grasp the probe tight with the other hand and give a quick pull. 3.) Clean the skin with an antiseptic wipe in a circular motion from center of wound outward. Use new antiseptic wipe for each cleaning. 4.) After air-drying, apply a clean dry Band-Aid. 5.) Each fired probe will be treated as biohazard whether it is in the skin or not. 6.) Probes shall be placed inside the spent cartridge with barbs facing inward. Evidence tape shall be placed over the top of the holes to keep the probes from falling out. - 7.) Cartridge along with the probes will be properly placed into evidence. -- 8.) Assess subject for any injury or condition that may need medical attention. · 9.) Ask subj ect if they wish to receive any further medical care. 10.) Secure subject. 11.) Remove gloves and place in a proper biohazard container, then clean hands. RESTRICTED USES: 1.) The Taser shall not be used on restrained individuals unless the actions of the subject pose a potential threat of bodily harm to themselves or any other person. 2.) The Taser shall not be used when the presence of flammable fumes, liquids or gases are known or likely. DOCUMENTATION: 1.) Depending on the penetration and location of the darts and the sex of the subject, officers must make every reasonable effort to have any dart impact areas on the subject's body photographed. If the subject is of the opposite sex of the person taking the photographs, and would require removal of clothing that would expose the buttocks, genital area, or female breast, same sex arrangements must be made. 2.) Officers are required to fully document the use of the Taser in a narrative report in accordance with the Department's Use of Force Policy. · 3.) Officers must also complete a "Taser Use Report" for statistical purposes. 4.) Officers shal1log the expencled cartridge(s) along with the probes, into , evidence. MAlNTAINENCE AATD CARE: 1.) Officers wil1 check the Taser as trained at the beginning of each shift to ensure that the Taser is working properly and charged. Officers will immediately notify the Training Officer and/or the Chief if the battery level on an Taser X26 is at or below 20%. 2.) Officers will check the cartridge for any damage at the beginning of each shift. Any damage discovered will be reported to the Training Officer and/or Chief immediately. 3.) Officers will ensure that the cartridge doors are free of debris, and that the cartridge has not expired. 4.) Officers will not write on or adhere anything to the Taser or cartridge. (I.E. stickers, tape, etc.) · CARRYING THE T ASER: . 1.) The Taser will be carried with the safety on. 2.) Ifthe Taser is worn on the officer's body, it will be carried in an approved holster or fanny pack on the officer's weak side. 3.) Officers that carry the Taser will retrain on an annual basis. T ASER TRAlNER: 1.) The Taser trainer shall receive, inspect and insure the maintenance and replacement of the Taser. 2.) The trainer shall establish and maintain the system of records of issuance of the Taser and air cartridge, including serial numbers and dates. 3.) The trainer shall maintain an adequate supply of batteries and cartridges, with defective or damaged equipment being returned to the manufacturer. 4.) Obtain service, warranty, and replacement as required. 5.) Provide annual re-certification trainìng. 6.) Review officer's reports concerning Taser use. ,The report shall be distributed to the Taser use file and Taser International. . I have read and understand the St. Joseph Police Department Taser Policy. Signed: Dated: - ST. JOSEPH POLICE DEPARTMENT 25 College Ave. N. P.O. Box 268 St. Joseph, Minnesota 56374-0268 . (320) 363-8250 ~CVíT'tAOFCENTR.I.L ~,.I. E-mail: s1josephpd@cji.net AD'! AcNCED TASER USE REPORT ICR# OFFICER(S) I1\TVOL VED INCIDENT DA TE!TIME , INCIDENT LOCATION SUBJECT INFORt\1ATION N N\1E AGE SEX OM OF HEIGHT \VEIGHT RACE CLOTHIN G SUBJECT UNDER THE INFLUENCE OF: . ALCOHOL DYES DNO BLOOD ALCOHOL LEVEL (IF KJ,\¡OWN) DRUGS o \TES ONO TYPE (WKJ'\¡OWN) ADV ANCED TASER USE INFORl\'IATION ADV ANCED T ASER SERIAL }\¡"'UMBER LASER SIGHT USED ONLY DYES DNO TOUCH STUN" USED ONLY DYES DNO DISTANCE FROM SUBJECT (APPRO X) N1.JI\1BER OF CARTRIDGES FIRED CARTRIDGE SERIAL NUJ\1BER(S) APPROX. DISTANCE BETWEEN PROBES (IF KJ,\¡O\VN) LENGTH OF CHARGE: PROGRAMl\1ED 5 SECONDS DYES DNO IF NO, EXPLAIN - - 1 ADVANCED TASER USE REPORT (cont.) e INJURY TO SUBJECT BEYOND PROBECONTACT DYES DNO IF YES, DESCRIBE DID PROBES PENETRATE SUBJECTS SKIN DYES DNO PROBES REMOVED BY o OFFICER # OEMS D HOSPITAL STAFF SUBJECT ADMITTED TO HOSPITAL D YES . 0 NO SUBJECTS DEMEANOR AFTER T ASER USE: PHOTOGRAPHS TAKEN DYES DNO IF NOT, EXPLAIN . CARTRIDGES/PROBE EVIDENCE TAG # 'INCIDENT SYNOPSIS - 2 Bicycle Friendly Community Program Page 1 of2 . ~øfM "Jf.moritJjm IJk;yt;1I1Þ j!bOltt BFC The Bicycle Friendly Communities Campaign is an awards program that recognizes municipalities that actively support bicycling. A Bicycle-Friendly Community provides safe accommodation for cycling and encourages its residents to bike for transportation and recreation. Benefits Encouraging bicycling is a simple way towards improving public health. With more people bicycling, communities experience reduced traffic demands, improved air quality and greater physical fitness. In addition, bicycle-friendly towns are often seen as places with a high quality of life. This can translate into increased property values, business growth and increased , tourism. How to Apply There are two steps to apply for Bicycle Friendly Community status: . First, complete and submit Part 1 of the application. After a review of your general community profile, the League will inform you if you have met some of the basic criteria required. Part 2 is a detailed audit of the engineering, education, encouragement, enforcement and evaluation efforts in your municipality. This comprehensive inquiry is designed to yield a holistic picture of your community's work to promote bicycling. Technical assistance for completing Part 2 is available. "You and other bicyclists in the community can bring this program, particularly the application, to your mayor or county council to initiate positive change in your neighborhood. Click here for more information... Award Determination A committee reviews and scores the application and consults with local cyclists in your community. An award of platinum, gold, silver or bronze status is designated for two years. The League and technical assistance staff will continue to work with awardees and those communities that do not yet meet the criteria to encourage continual improvements. The League of American Bicyclists recognizes newly designated Bicycle Friendly Communities with an awards ceremony, a Bicycle-Friendly Community road sign, and a formal press announcement. Renewing the Designation You will complete a simple renewal form to compliment your original application so that the League of American Bicyclists can continue to recognize your progress. Renewals are due two years after a community is designated or receives their renewal notice. Award levels may change based on the renewal feedback. ~ National Awards ttp://www.bicyclefriendlycommunity.org/about.htm 2/2/2004 Bicycle Friendly Community Program Page 2 of2 The League of American Bicyclists will also announce annual national awards for significant achievements and model community programs that promote bicycling. About the League . The League of American Bicyclists promotes bicycling for fun, fitness and transportation and works through advocacy and education for a bicycle-friendly America. The League represents the interests of the nation's 42 million cyclists. With a current membership of 300,000 affiliated cyclists, including 40,000 individuals and 600 affiliated organizations, the League works to bring better bicycling to your community. If you care about bicycling, become a League member today. Read more about the League... National Advisory Group The National Advisory Group for the Bicycle Friendly Community program provides guidance on program development and priorities. The Advisory group members are: M. Katherine Kraft, Ph.D., Senior Program Officer, Robert Wood Johnson Foundation Andy Clarke, Executive Director, Association of Pedestrian and Bicycle Professionals Tom Huber, Bicycle/Pedestrian Coordinator, Wisconsin DOT Tim Bustos, Bicycle/Pedestrian Coordinator, City of Davis Martin Guttenplan, Florida Department of Transportation Laura Hallam, Executive Director, Florida Bicycle Association Alan Turnbull, National Park Service Rivers, Trails, & Conservation Assistance Peter Moe, Senior Planner, National Center for Bicycling and Walking Amy Bell, Bicycle/Pedestrian Coordinator, VT Agency of Transportation Randy Neufeld, Executive Director, Chicagoland Bicycle Federation Charlie Zegeer, Director, Pedestrian & Bicycle Information Center Rich Killingsworth, MPH, Active Living By Design National Program Office Mike Greehan, Advocacy Director, Interbike . Jim Sebastian, Bike Ped Coordinator, DC Office of Transportation Planning Honìe j About BFÇ ! COnl!Dunì1v Profiles ~ i\opiv j Technical Assistance ¡ FAG's! MedjEj ¡ Contact Majntained by the Pedestrian and Sicvcie Inforrnation Center ror the Leaaue of Âmerican eicvcìis1s. The League of ,A,nlericafl Sicyciists, 1612 i< Street i"JvV, Suite 800 vVashington, DC 20006-2802 phone - 202-822-1333 fax - 202-822- Î 334 enì8.¡! - bíkeìeaaue1Db!keleac¡ue.ora - ~ http://wv,'\v.bicyclefriendlycommunity.org/about.htm 2/2/20C ¡:¡ ~ ~ ~ 0 " ~ ~... '""~" 5 s ~ II -e ~ N " ~.!P E J!! ~... _...,!! _03 S § 0"';; ~ Ii oõ !!' ... ~ 11 00 S J3 " " " ~ '" = ... !L Ii " ! '" 00 .. W" S i:? = ~ '" ~ ;S ~.... ~. \;i .¡j 3 l'i ;:, _ ~ '" _ . 0 _ "" " .- ~ _ - oõ'" > - o-"'~ 0 0- -!! '" ¡f .. .!! !L '" .. '" ,¡" -""' a ~ ~ _ _ .0 '" u II . .= "" " f-< 0 '" ...1!I."ii'¡¡"~"-,¡¡' g;;/!5S"''' Þ !L " '; i J! .. ~ II' ~ ~.. "':::: " ~ " <, .~ ¡¡ .. ~ u ... oõ = ~ .~..."Q) 0 d ~ i'5 ::¡ _ u ~ _ .. 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JOSEPH . www.cityofstjoseph.com January 28, 2004 Administrator Mayor and Council Members, Judy Weyrens Last fall we submitted a list of equipment and needs that we felt were needed at Mayor the new City maintenance shop. The list of needs and estimates was presented larry ]. Hosch to you with a cost of $123,673.00. We had a contingency of $25,000.00 and you Councilors removed the sand and salt at a cost of $50,000.00, bringing the total to AI Rassier $48,673.00. You approved a $40,000.00 expenditure plus the $25,000.00 for a Ross Rieke total of $65,000.00. Gary Utsch Dale Wick I don't feel that we got extravagant with any of the purchases, but we are running short of money and there are a few things that we need to be able to operate. One of the reasons for the storage is that we had some over runs on some of the . estimates. I will list what we have purchased, the estimated cost, and the actual cost. (see attached) We also need to do some of the safety requirements right now and continue to finish on plans as we receive them from the City Safety Consultant. . 2'i College Avenue North' PO /)ox bbs . Sdint, joseph, Minnesotd 'ib,74 Phone '20.,b'.7201 I:d x '20.,b,.O'42 Estimate Actual Over · 1. Blacktop - Reason for being over: The estimate i I was for the front of the building and it was suggested 24,086 26,976 I 2,8841 that we put a blacktop strip on the back side also. I I 2. Telephone System - Reason for being over: We added to the system to match the City Hall and Fire 3,522 3,854 330 Hall. These phones are all interchangeable between the three locations 3. Sealing wood sheeting in storage area 1200 1200 I 4. Electrical wiring (compressor, outlets, welder, etc) I i Reason for being over: The compressor is larger than 2,420 3,199 779 i the wiring could handle, so larger wiring had to be I Installed. 5. Wood shop area (work benches, air lines, etc) Reason for being over: Low estimate 800 1500 700 I 6. Seeding (Building Lot only) Reason for being over: The $1000.00 was the lot where the maintenance shop was built, which isn't done yet. (finishing in spring) the additional costs are from the empty lot along the side 1,000 3,164 2,164 of the shop, working in up, seeding, rip rap pond, bail checks, mesh to hold ground in place to prevent it from I blowing out and install straw on the unfinished area til spring I · 7. Flammable storage cabinet (close) 950 i 983 33 i 8. Compressor (close) 2,500 , 2,544 44 ! 9. Motorola base station and antenna. Reason for being over: No antenna in estimate. I know this piece of equipment was a low priority on your list. The City 4,000 4,182 182 Employees felt that this was needed. When I came back i from vacation/deer hunting, the antenna was in the ¡ shop and the base station ordered. ! 10. Snow Guards 90 I 93 3 i i 11. Table Saw (Better saw than estimate) 500 686 186 12. Metal storage shelves. We need more shelves for I upstairs. 1,500 500 I 13. Storage cabinets, more cabinets may be needed 2,000 800 i , ! 114. Welder (wire feed) not ordered yet 2,000 I i ! i 15. Band Saw (not purchased) 2,100 ! I ! 16. Refrigerator 350 i ¡ i 17. Microwave 200 i ! i 18. Tool chest & tools. After doing some checking, I I feel this number is low, $3000-4000 may be a better I number. The Employees would like to go with a dealer 2,000 I I that stops at the shop for replacements or repairs on ¡ I tools. (nothing purchased) 19. % Air Tool (not purchased) 500 20. Computer (not purchased) 1,000 I · i . 21. Fencing - Reason for being over: The company called after the bit and suggested that we go with a 7,755 8,122 307 heavy duty post. They gave us a bid for a little one so that is what we estimated. 22. Furnishing (offices, lunch room, bathroom, etc) Reason for being over: Low estimate 2,000 2,220 220 23. Fuel storage tank, pump and slab. This tank hasn't been ordered yet, but this is the price I got from the company a few weeks ago. Reason for being over: I didn't figure in the slab. This price doesn't include the 7,000 7,465 465 wiring. The reason the tank hasn't been ordered yet is that it would push us over the $65,000.00 24. Flaç¡ pole 1,200 100 25. Fax/Copy/Telephone 1,000 26. Eye Wash Station and 4 Bottle washes in different locations. (Safety Program requirement) 750 750 To summarize this up, if we order the fuel tank it will put us over the set amount. I spoke briefly to Judy to see what is available in the rollover from 2003. I would ask you to consider $10,000.00 to this amount so we could purchase a tool box and tools and a . wire feed welder for now. I can't guarantee that these figures are 100% accurate. There may be some costs that aren't included yet, but I am in now way trying to hide anything. I think we should look at the Streets, Parks, Water, and the Wastewater funds to see if we could use some of these funds because they will benefit from this new facility. Thank You, Dick Taufen Public Works Director . . CITYOFST..JOSEI:if. . _.-. Memorandum To: All Officers CC: City Admn. From: Peter E. Jansky., Chief of Police Date: 01/28/04 Re: Ammo Requests Attached you will find the new form to fill in when requesting ammo. This form must be filled out and signed by the Chiefbefore ammo can be taken from the back room. Any questions see me. Thanks . e· . . ~ ~ POLICE ~- 1 Ammunition Request Form · Date: Officer Requesting Ammunition: Approved Training Location/Facility: Date of Training: I, hereby request rounds of ammunition for target practice at the above stated location on said date. Within 7 days of receipt of the ammunition I will submit the used target, which has been provided by the City, and any unused ammunition. This ammunition will be used for training purposes only and will not be used for personal use. Officer Signature Date 00000000000000000000000000000000000000000000000 AUTHORIZATION · Approved Denied Reason for denial Police Chief Signature Date Date Ammunition Provided: Amount of Ammunition Provided: Target Returned: Yes No - Ammunition Returned, if any: · OR OFFICE USE ONLY BUREAU OF MEDIATION SERVICES PETITION FOR MEDIATION SERVICES STATE OF MINNESOTA (pUBUC SECTOR) 1380 ENERGY LANE, SUITE 2 . PAUL, MINNESOTA 55108 ,..........-........ ./j/~~-"'L\ {, L~ 'í:~\ /",~ ' ....._. (Ç ! f / I", ", L~/ ¿: '''-;~, t"'1 _:J / ;....,:vj \ \/./' = IJ -- )¡, Name of Petitioning Organization:LawEnforcement Labor Services, Inc., Local #224 Address: 327 York Ave CIty: S1. Paul State: MN Zip:55101 Phone:(651 )293-4424 Name of Representative: Dean Mann. Business Agent Address: Same CIty: State: ZIp: Phone:(651 )793-2319 Name of Other Party St. Joseph's Police Department Address: 25 College Avenue No. City: S1. Joseph State: MN Zip: 56374-0268 Phone:(320)363-8250 Name of Representative: Judv Wevrens.Citv Administrator Address: P.O. Box 668 City: S1. Joseph State: MN Zip: 56374-01268 Phone:(320) 363-7201 Name and Address of Additional Persons to be Notified of Meetings: JeffYoun~ P.O. Box 361 St. Joseph, Mn 56374 Type ofGovemmental Agency: OCounty X Municipality 0 State o Other Type of Mediation Requested: xx Contract 0' Grievance . of Bargaining Unit Involved: (file a separate petition for each appropriate unit) k the ONE designation which is most applicable: X PolicelFirelCorrections 0 ClericaVAdniinistrative o Supervisory o Service & Support o Other Status ofEmployèes Involved: X Essential 0 Other Than Essential Number of Employees in Unit:_ Number of Prior Negotiating Meetings Held: :2 Date of 1st Negotiating Meeting: November 17, 2003 Concise Statement ofthe Nature of This Dispute and Unresolved Issues: Wages, Terms and Conditions of Employment Date Current Contract Expires: 12/31/03 Check if This is a First Contract Date of Petition: 1/27/04 i )1~ Date Copy Sent to Other Parties Listed Above: 1/27/04 <4.~/ Authorized Signature Business Agent Title of Person Signing This Petition 00 NOT WRITE BELOW THIS LINE , FOR OFFICE USE ONLY Mediator Assigned: Date Assigned: Date of First Mediation Session: Number of Mediation Sessions Held: New Contract Expiration Date: Date Case Closed Out: BMS Fonn ME-00022-01 x ..3/89) Mediator .~ . SEH MEMORANDUM TO: Jodi Teich Assistant Steams County Engineer FROM: Amy Schaffer DATE: January 22, 2004 RE: 2002 County Road 121 Improvement St. Joseph, Minnesota c.P. 121-00-31; SAP 233-107-01 SEH No. A-STJOE 0004 14 Just a few items to follow-up with you for the CR 121 project before things start again in the spring. 1. We had requested an extended guarantee (5-year warranty bond) for the coating on the lift station (see my memo to Mark Magnuson dated 1/24/03). We have not received any documentation that this has been done. 2. Infratech was on the job this week repairing the separated pipe joints. Just a reminder, the sanitary sewer must be televised after these repairs have been completed. The Contractor must also provide a 5-year warranty bond. No claims for additional costs will be paid regarding this issue. . 3. As stated in Joe Bettendorf's letter to you dated 12/19/03, a 5-year warranty bond must also be provided for the HDPE pipe that was installed with no joint restraints within the manholes. 4. As far as the claim for extra work due to differing site conditions, we agreé with the letter from Mitch Anderson on 9/25/02 to Bauerly Brothers. 5. For the additional well costs to the private property owners, we approve payment for the following invoices from Traut Wells: for Tom Breth, invoices 144957 & 144958, total of $2755.00; for Raymond Meyer, invoices 144959 & 144960, total of $5625.00; for Herb Bechtold, invoices 144956 & 149291, total of $2600.00. We do not recommend paying any of the contractor markups as we did the coordination work with Traut. 6. See attached punch list for remaining items. Jmw Enclosure: Punch List c: Joe Bettendorf, SEH (w/enclosure) Tyson Hajicek, SEH (w/enclosure) Judy Weyrens, City of St. Joseph (w/enclosure) Dick Taufen, City of St. Joseph (w/enclosure) Mark Magnuson, Bauerly Companies (w/enclosure) x:lslstjoe\OOO400\corr\m-teich-Ol2204.doc . Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, SI. Cloud. MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax PUNCH LIST ù~~ .^ 01/27/0'-1 . ,; ViNER City of St. Joseph DATE OF CURRENT ISSUE 06/12/03 CONTRACTOR Bauerly Brothers DATE OF ORIGINAL ISSUE 04/01/03) O~/l"'¿I()5 . SEH NO. A-STJOE 00004 SUBSTANTIAL COMPLETION CP 121-00-31 OWNER NO. SAP 233-107-01 FINAL COMPLETION PROJECT 2002 County Road 121 Improvement, St. Joseph, MN Below is a list of items which must be completed or corrected prior to final acceptance of the subject project. A completion of these items does not in any way relieve the Contractor of the responsibility to com~lete the pro'ect in accordance with all Contract Documents. Item Date Date No. Item Reviewed Comments Accepted 1 Raise gate valves and manholes before bituminous wear is placed. 10/09/03 2 Straighten curb box located at the Church ofSt. Joseph. III ;:tl\-I 03 3 Raise gate valves and place extension rods in them. 10/09/03 4 Re-paint fIre hydrants-fITe hydrant red. 10/09103 5 Clean force main rnanholes-make sure bolts are tightened down, \\\,~Ùç\C)~ Also pump them out if needed. ~T done... 6 Finish mandrill sewer 1ines-MH 11 - 12. '-\O:v\~ \ ':ì -4--\Jà. 5-tc-,(J..3 7 Fix curb box to #29981 Mever house (vellow house). IIJd.l} o~ 8 Finish lift station area work. ç.... ~I ,. "'B 8"...1. I'"Ÿ- \\bI.\T ()~ ~t\:)o~ 9 Plug weep holes for hydrant down by lift station (does not drain). 10109/03 ~ 10 Install restraining flange on HDPE DiDe between MH 20 and 21. '. INA. "Rea \ I 'l\"'~.. 5 ,\À eAY \.Ù:l Have gate valves caps indicate "sewer" or "water"--whichever the l- v ¥::>O\'1.C 11 valve is on. 10/09/03 12 Insert steps in force main MH 31 and 33. 10/09/03 13 Re-straighten gate valves. \\ \'d.t}\ Oð 14 Fix step in MH 10 (broke off). 10/09/03 THE FOLLOWING PUNCH LIST ITEMS WERE INCURRED DURING ORIGINAL "ITEM NO.8- FINISH LIFT STATION AREA WORK" COl\'lPLETION 15 Fix seal with the concrete floor on the chemical feed building- ( l<,,\obC 103 it is leaking. v 16 Fix inner door on control panel-it does not close properly. O¡c.,lol /03 17 Fix check valves-they are still slamming shut. 6ì<"lol Þ ( 0.5. 18 Cut off bolts on crane base. 10/09/03 19 Install cover on crane base. 10109/03 20 Fix valve manhole near lift station-it is leaking. _. r-...L .... '---to- ) PROVIDE 48 HOURS NOTICE PRIOR TO THE START OF THIS WORK. THIS WORK SHOULD BE COMPLETED IN ACCORDANCE WITH THE PROVISIONS OF ARTICLE 3 (CONTRACT TIME) OF THE AGREEMENT. ?~ ~ ~ Issued By: Jeny Siegmed ~~ ~~. Title: RPR djg c: Amy Schaffer, SEH Dick Taufen, City of St. Joseph Joe Bettendorf, SEH Jodi Teich, Stearns County Jerry Siegfried, SEH Kelvin Howieson, MnJDOT Judy Weyrens, City of St. Joseph Bauerly Brothers . X',PT\STJOPOOO4'SPECS'PUNCH.DOC ; .---~- -"" -' t .... -~ ~ 7.~di,tlPdoJli:ktn::,:}--W~,º'c~Þb~' . ... ,<"Ud' '.' ,!, " ',' , ,', ¡~I\c~ :~_£l'l,~c~t"\~don. ()"U':0Ö\~~,th9±'-,Q.ye J~d:CXVìd.,·widtr. ...8; ... :r-~\~)'\~¡º,~~r' F~ èP'nh.. ... .... . .'. .ir u 'd-<t.. _5"~e.cud-'iX\.r"!:l11~1~th fi~d:jpÙrf~. Üßond .... t.. a6 ..5.:-L f:Cll:PClYf~n ¡ . .bndif~t·LjH . iliioJi ~ncocili n~}T' . . ate .16 L l~t l~\C:>l.;0eâ:; Æe~dLüttke. ~ 1<i D:._7~j _ I~ot · . 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" :, Date: By: SEH #: Checked By: Date: Office: File #: , Sheet 01. l3~eets . I Attachment:McË~ or No I REQUEST FOR COUNCIL ACTION DATE: January 28, 2004 EDA ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM EDA monthly activity report. PREVIOUS ACTION Monthly departmental report. . RECOMMENDED BOARD ACTION FISCAL IMP ACT N/A. COMMENTS/RECOMMENDATIONS EDA monthly report offered for your review and approval. . ~,~ . MUNICIPAL DEVELOPMENT GROUP, INC. DATE: January 28, 2004 MEMO TO: Mayor Hosch, City Council Members, City Administrator Weyrens Tt\1 ¡::- LL FROM: Joanne Foust & Cynthia S~th-Strack, Municipal Development Group RE: Economic Development Activity Report - January, 2004 Municipal Development Group, Inc. has been interacting with a number of prospects throughout the past month. Following is a summary of activities that have transpired. If you have any questions on any of these or other projects, please do not hesitate to contact us at 952-758-7399. A project number has been assigned to protect the confidentiality of the businesses prospects. Project 01-E: This project involves the expansion of a service within the community. MDG has been keeping in touch with the project contact over the past two years, the latest communications occurred via mail on January 14th. Project 01-F: This company has been in contact with the EDA regarding potential sites for a commercial business since August, . 2001. MDG has forwarded the contact information on a number of sites. A letter was mailed to the company representative on January 14th and the Company's realtor on January 28,2004. Project 01-J: This developer owns a commercial subdivision in St. Joseph and has constructed a commercial building. MDG has been working with the developer and has forwarded potential business leads. MDG phoned Dorian on December 30th and January ih ,14th, 21st and 28th to follow up. Project 02-E: This company is looking for approximately 1 acre of land for an industrial use for an expansion. MDG followed up with the company representative via mail on January 14th, The contact noted that expansion plans are now on hold. Project 02-Y: This prospect contacted MDG on October 7, 2002 regarding new construction in the Buettner Business Park. MDG has had numerous follow-up conversations with the company and supplied information requested on other sites. MDG followed-up on January 14th by phone. Project 02-AA: This business purchased land in Buettner Business Park earlier this year. They are starting building and site plans for proposed construction in the spring of 2004. MDG followed-up with the contact on January 14th, 15th and 28th Project 02-FF: This prospect contacted MDG about a year ago regarding available acreage within the Buettner Business Park. MDG followed-up most recently with via mail January 14th and by phone on January 28,2004. . EDA Monthly Project Report - January 2004 Municipal Development Group - Page 1 Project 03~A: These developers are interested in a large highway commercial development in an area not yet annexed into the . City. MDG has been working with them over the past several months. Additional contact with the developers occurred on December 30th and January th, 14th and 21st. Project 03-1: This contact phoned the City íast spring regarding 5,000 sJ. of retail lease space. MDG has been following up routinely with the contact. The last contact occurred in the form of a phone conversation on January 14th The contact is interested in finding a franchise owner locally. Project 03~K: This contact requested information from MDG on starting a business and zoning regulations in the Central Business District, last spring. The prospect was contacted via phone on December 30th. This prospect has indicated the parent company for her perspective business will be sold and so the project is on-hold indefinitely. Project 03-R: This prospect contacted the City in the summer of 2003 inquiring about vacant industrial acreage. MDG forwarded information and continues to remain in contact with the prospect. Latest outreach occurred on January th via phone. Project03-S: This project involves the possible expansion of the industrial acreage in the community. MDG has been working with the property owners on the ~roject since August of 2003. MDG followed up with the property owner on December 31st and January th, 14t and 21st. Project 03-T: This prospect contacted the Citt in the in the fall of 2003 regarding commercial acreage in the downtown. MDG last followed up via email on 301 and January th. . Project 03-U: Inquiry forwarded to MDG on October 1, 2003 regardin~ a potential commercial development in S1. Joseph. MDG followed up occurred on December 30lh and January 14t ,15th, 21S\ 22nd, 23rd, 2ih, and 28th, Project 03-X: This developer contacted the City on October 8, 2003 regarding the expansion of an existing facility. MDG forwarded zoning information via fax. MDG last followed-up via a phone message left on January 14th. Project 01-P: MDG called and left a message re: offer to assist if considering expansion) for this previous contact on December 10th at the suggestion of an EDA Board Member. MDG spoke with the contact on December 301h. The contact indicated interior remodeling is progressing, but an actual facility expansion is probably 1% to two years away. Other: In an attempt to reduce banked office hours an MDG representative was not in the office on Wednesday, December 24th. MDG updated residential growth summary at the request of a representative from Larson-Allen. Five year historical commercial/industrial building activity summaries were also forwarded. The realtor representing the Buettner Business Park was contacted regarding replacement of sign which has fallen into disrepair. Research was performed regarding the intent of the Buettner Business Park covenants relative to commercial lot. . EDA Monthly Project Report - January 2004 Municipal Development Group - Page 2