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Home My WebLink About2004 [08] Aug 19 {Book 31} CITY OF ST. JOSEPH . www.cityofstjoseph.com St. Joseph City Council August 19,2004 7:00 PM Administrator 1. Call to Order Judy 'Weyrens 2. Approve Agenda Mayor 3. Consent Agenda Larry . Hosch a. Minutes b. Bills Payable - Requested Action: Approve check numbers 34608-34663 Councilors c. Application for Payment - Requested Action: Authorize the Mayor to execute Application for Payment #2 for the Northland Plat 8 Improvements and AI Rassier authorize payment in the amount of $ 74,822.50 to Molitor Excavating. Ross Rieke d. AUAR - Requested Action: Authorize the Mayor and Administrator to execute Gary Utsch Resolution 2004-23, Adopting the AUAR and Mitigation Plan for Arcon Development. Dale 'Wick e. Truck Equipment - Requested Action: Authorize the expenditure of $ 5,224 to equipment the sewer pickup truck with funds expended from the sewer fund. f. Capital Equipment - Requested Action: Authorize the Park Board to expend $867.09 to purchase 2 park benches and 2 garbage receptacles. Funds to be expended from Park Development. . 4. Public Comments to the Agenda 5. 7:00 PM - Public Improvement Hearing - Cloverdale Area 6. 7:30 PM - Arcon Development, discussion on the concept plan for Rivers Edge 7. City Engineer.Reports 8. Department Head Reports 9. Mayor Reports 10. Council Reports 11. Administrator Reports a. Electronic Filing b. Ballot Question - Sales Tax 12. Adjourn . 2.) Coil eg e ^ v c n u e Nor t h PO Box 668 . Saint. oseph, Minnesota f6,74 Phone ,2.0,,6"72.01 ¡:a x ,2.0,,6,,0,42. NOTES TO THE COUNCil............ . Northland Drive/CSAH 75 Signal There has been considerable discussion about the status of the signal light at CSAH 75 and Northland Drive. I contacted Mitch Anderson on August 12, 2004.to see what if anything the City should be doing. Mitch stated that the County is in the process of completing the study for interconnecting the signals. When that is complete the next phase can begin. The first quote for the study has been received and it was approximately $ 50,000. Mitch stated that being conservative, the light should be in within 2 years and is optimistic the time frame will actually be less than that. Street Lighting - Callaway Tracy contacted another lighting company inquiring about the cost to install streetlights. Design Electric could provide the streetlights; however, if they provide the lights the City will be responsible for the maintenance and changing of bulbs. Right now the City pays a maintenance fee for the lights and the electric companies perform ALL the maintenance. The price with the second contractor did not include all the wiring and it was less than $700 from the price quoted by Xcel. Therefore we moved forward with Xcel. Field Street RFP The sub committee for the Field Street Study has selected to interview two firms, Bonestroo and WSB. The interviews will be . scheduled on August 23, 2004 and will be present the Council with a recommendation at the September 2, 2004 . St. Joseph City Council August 19, 2004 FOR THE OFFICIAL RECORD PLEASE SIGN YOUR NAME AND ADDRESS NAME ADDRESS 1. [; ~1'.ð. J '-:\-~vv s-6. t;pev X.PAÂ ",Â.~ ~4 2. ?JtP~ ^'-ÎtJ~ Ah£ 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. . 21. Draft July 15, 2004 Page 1 of 6 . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, July 15, 2004 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Gary Utsch, AI Rassier, Dale Wick, Ross Rieke. City Administrator Judy Weyrens. Others Present: City Engineer(s) Joe Bettendorf and Jeff Ledin, Public Works Director Dick Taufen, Matthew Vol brecht, John McGee, Jaime Thelen Approve Aqenda: Utsch made a motion to approve the agenda; seconded by Wick and passed unanimously. Consent Aqenda: Rassier made a motion to approve consent agenda with the following changes. A motion was seconded by Utsch and passed unanimously. a. Bills Payable - Requested Action: Approve Check Numbers b. Minute -Approve Minutes of July 1, 2004 with the following corrections: CORRECTION: On page 3 of 5, 3rd ,-¡, "Wick stated that they would need a variance for the width of the lot, not the depth." CORRECTION: On page 4 of 5, add that the Council was unable to act due to lack of documentation. c. Joint Powers Agreement - Authorize the Administrator to execute the Joint Powers Agreement between the City of St. Joseph and Resource Training and Solutions. d. Gambling Permit- Accept the Application for Exempt Gambling Permit for the Central Minnesota Chapter of the Minnesota Deer Hunters Association for a fund raiser to be held on . September 22, 2004 at the Lighthouse. Public Comments to the Aqenda: No one present wished to speak. Rezoninq of Birch Street East: Weyrens reported that the Planning Commission conducted a public hearing for the rezoning of property abutting Birch Street East between College Avenue and the north/south alley between 1 st Avenue NE and 2nd Avenue NE. This is the second hearing conducted for the rezoning. Members voting against the first request sited questionable process and clarification on development types allowed in a B2, Highway Business District as reasons for voting nay. The second request for rezoning was initiated by the City Council, clarifying the process and an opinion letter from the City Attorney was received regarding the ability of the City to manage the types of businesses allowed in the zoning district. Hosch stated that he was the member requesting additional information on managing the conversion of the neighborhood so as not to disrupt the adjoining property. Based on the information submitted by the City Attorney, he is confident that zoning controls are in place and he supports the request at this time. Rassier made a motion to accept the findings of the Planning Commission and rezone all property currently zoned R1, abutting Birch Street East between College Avenue and the northlsouth alley between 151 Avenue NE and 2nd Avenue NE from the current R1 to B2, Highway Business. Utsch seconded the motion. Discussion: Wick stated that he would not be supporting the motion as it his opinion that the transition of zoning should occur properly by properly. That is, as each properly can no longer be maintained as a single family unit or a properly owner has a specific development plan then the properly should be rezoned. Ayes: Hosch, Rieke, Rassier, Utsch Nays: Wick Motion Carried 4:1:0 . 1 Draft July 15, 2004 Page 2 of 6 . River's EdQe - Final AUAR: Matt Volbrecht from Westwood Professional Services spoke to the Council regarding the ARCON development. Volbrecht stated that they are asking the Council to approve the final draft of the AUAR allowing for the distribution for final comments. Rassier made a motion to accept the final AUAR, allowing the document to be distributed for final comments. The motion was seconded by Wick and passed unanimously. The Council did have some questions for Volbrecht concerning the AUAR and the next step(s) in the process. Wick questioned whether or not they responded to every letter received. Volbrecht responded that every letter received has been acknowledged in the final document. Rassier questioned if anyone else had seen these comments thus far. Volbrecht stated that the responses to the concerns have not been distributed to the effected agencies. However, that is the next step in the AUAR process. If the Council approves the final document at this meeting, it will then be distributed to all agencies who submitted a response. Those agencies will then have an opportunity to responded to the final document. The process requires that all responses be submitted within 10 days. Volbrect stated that based on the comments received he does not foresee any agency objecting to the responses. The final process includes a notice in the Newsleader as well as the EQB Monitor. It is anticipated that the AUAR will become final on August 19, 2004 with the City Council passing a resolution accepting the AUAR and Mitigation Plan for the Arcon Development. FlaQ Request: Jon McGee, Vice President of Planning, Research, and Communication for the College of St. Benedict approached the Council requesting authorization to use the City light poles to hang College banners. McGee stated that the College is attempting to increase their visibility within the community. Currently visitors to St. Joseph can drive through the community without knowing there is a College in the middle of the City. With St. Benedict being one of the top 100 Liberal Arts Schools, it is important for people to notice that the College is here. Displaying flags on the decorative lights for special events . would help promote the College and community. McGee stated that he has contacted the American Legion about sharing the use of the flag holders on the decorative lights and was told he would receive a call back if there were any problems or concerns. He said he has heard nothing back from the Legion. The College is sensitive to the dates that Legion would have preference for displaying an American Flag. The College will be responsible for removing and replacing the American Flags when the College uses the holders. McGee presented the City with a proposed schedule of dates for displaying the College flags. Rassier made a motion to authorizing the College of St. Benedict to display CSB banners on the decorative light poles and the dates provided. The approval requires the College to remove, store and replace the American Flags when the CSB flags are displayed. The motion was seconded by Rieke and passed unanimously. Sand Companies - Letter of Support: Jamie Thelen, President of Sand Companies, addressed the Council regarding submitting a letter of support for the Tax Credit Application for the Work Force housing in Morningside Acres. Thelen stated that the Tax Credit program is very competitive and community support provides an applicant with additional scoring points. Thelen presented the Council with a proposed letter of support which has been modified by the City Administrator. The letter of support includes the following: · Waive 10% of the Plan Review Fee for the Building Permits · Park Dedication Credits · Reduced setback in the R-3 area · Variance on the 50' setback from the pond . The Council discussed the Park Dedication requirements. St. Joseph Code of Ordinances 52.18 subd. 18 provides the Council with discretionary authority to waive all, some or none of the trail connection 2 Draft July 15, 2004 Page 3 of 6 · requirement. Sand Companies is requesting relief of the connection requirement and well as a request that the City commit to spending the full Park Dedication fee within the Morningside Development. Wick stated that Park Dedication fees could not be used for lighting as they had proposed. Park Dedication fees must be used for Park Improvements that are available to the general public. Therefore, the fee could not be used to construct on site improvements such as a play area for the Townhomes or sidewalk within the development. Sand Companies had also proposed having a percentage of the Park Dedication Fees waived or perhaps just the fees associated with the affordable housing part of the development. With the recent revision of the Park Dedication Fee Ordinance, there are some concerns on who would approve or deny their proposal. Wick stated that any waiver of fee should be approved by the Park Board and then forwarded to the Council for confirmation. Rassier stated that the City Council should be able to look at all the new developments and make a determination if part of the connection fee should be waived. He further stated he is in favor of the Park Dedication fee being used for the trail and lighting. Thelen stated that they meet all of the guidelines of life-cycle housing, with a minimum of 15% being affordable. In fact, Thelen stated that 50% of the development qualifies as Affordable. Weyrens stated that the City staff has been keeping track of the values of new homes in the City and that last year we would have met the 15% target for affordable housing in the City. Hosch stated that he does not favor waiving any park dedication fees, but would support waiving the plan review fee for the Affordable section. The Council was in general agreement with the letter of support with the exception of the Park Dedication requirement. Utsch stated that is important to watch how much support the City gives on this project because there will be other developments asking for this kind of help in the future and the City must be able to offer similar support. With regard to the Park Dedication trail · connection fee, Thelen estimated that the connection fee would be $ 9,716 and respectfully requested waiver of this amount as an illustration of City support for the project. Wick made a motion authorizing execution of the Letters of Support, including the waiver of $ 9716.00 in Park Dedication Fees - trail connection. The letter of support will also indicate the waiver of the plan review fee for the Affordable section only. Utsch seconded the motion. Ayes: Hosch, Rassier, Utsch, Wick Nays: Rieke Motion Carried 4:1:0 CITY ENGINEER REPORTS Water Filtration Plant: City Engineer Jeff Ledin appeared before the Council to present the proposed plans for the new Water Filtration Plant. Ledin stated the proposed area for the new Water Filtration Plant is near the interstate adjacent to County Road 2. Determining when and how large to build a facility is based on a calculation using average daily use age/demand and maximum daily use. As St. Joseph is a growing community the water usage is continuing to escalade. The existing plant was upgraded in 1995 and that plant has come close to its maximum daily usage. Ledin stated that growth has been very dramatic in the City. He also stated that there is a lot of growth in the surrounding areas that may affect the City's water usage. For example, · St. Wendel Township consists of roughly 400 homes · The new ARCON development consists of roughly 1052 homes · Once the ARCON development is completed and if St. Wendel is annexed into the City, this will create a need for 800,000 gallons per day maximum. Ledin stated that there are four stages in the planning process for a Water Filtration Plant: 1) Test Well · Study/Pilot Study; 2) Determination of need and usage; 3) Design; 4) Construction/Online. The first two tasks have been completed and the City is in the design stage. To assist the design stage a number of 3 Draft July 15, 2004 Page 4 of 6 . City representatives toured water filtration plants to determine the type of facility to be designed. He stated that because there is no definite site yet, the design might need to be altered. Ledin stated that while the Council has already reviewed the proposed filtration plan, it has been modified to minimize expenditures. The Council expressed concern about spending capital up front and not using the full capacity of the filtration plant for 7-10 years. The Council talked about starting with a basic Water Filtration Plant and then as the City grows, expanding the facility. When questioned if the existing facility could be expanded, Ledin responded that the plant can be expanded but the City should allow for 6 to 12 months for construction. The Council discussed the financials of a new Water Filtration Plant and they questioned how much it will cost in today's dollars vs. '2016' dollars. The next step will be to have Monte Eastvold look at the financials of the new facility. The Council also addressed their thoughts on how big or small they feel the new facility should be. Rassier stated it is his opinion the City should build the 3million gallon per day facility as we know the City will continue to grow. Hosch disagreed and stated that he doesn't feel the City should over build the facility. He does not believe that is being fiscally responsible. Rieke concurred with Hosch, but stated the facility should be easy to expand. Rieke stated there is a difference between between overbuilding and envisioning. Utsch stated that he is not an expert in this field, and he would like to hear the thoughts of the Public Works Director as well as the Engineer. . Engineer - Ledin stated that in his opinion the City should build the 1.5 million- gallon/day facility. That size facility would double the capacity of the current facility while requiring a smaller capital contribution. Ledin clarified that whatever facility is constructed should be built with expansion capabilities. . Public Works Director - Taufen stated that he agrees with the Engineer and that he . doesn't want to see the City run short of capacity. He feels that the City needs to plan for the future. Wick questioned how long it would take to expand the basic facility, to which Ledin responded approximately one year. Bettendorf stated that constructing the basic facility, 1.5 MGD, would help with the wear and tear on the current plant. The City also could opt to construct a 2 MGD facility, which would be between the basic and the expanded. Rieke stated that the 2MGD option might be better for the City as he does not want the City to look back and say, "we should have built a larger facility". Weyrens reminded the Council that in addition to constructing a water filtration plant, the City will need to begin thinking about a second water storage facility. While it is intended to pay for the facilities with WAC/SAC fees, they may have to be adjusted to accommodate the expanded facilities. Hosch stated that the City could control the demand for water by controlling growth in the City and limit building permits. If ARCON and St. Wendel are fully developed, those two areas will use half of the available capacity. Weyrens stated that the next step in consideration of the filtration plant is to review financing alternatives. Financing options will be prepared for both a 1.5 MGD and 2.0 MGD facility. Bettendorf suggested that land costs be added into the projections to determine feasibility. RFP for Field Street Corridor Study: Bettendorf reported that the Request for Proposals (RFP) for the Field Street Corridor study has been distributed and 17 firms has requested copies. Based on the timeline established for the project, the firms to be interviewed should be identified by August 23, 2004. At this time Bettendorf requested the Council establish a selection committee, to which the Council identified as: Councilors Rassier and Utsch, Administrator Weyrens, Public Works Director Taufen, City Engineer Bettendorf and APO representative Marick. It is anticipated that the Council confer the decision of the selection committee on September 2, 2004. . 4 Draft July 15, 2004 Page 5 of 6 . DEPARTMENT HEAD REPORTS Public Works: Utsch questioned Taufen as to the status of the sidewalk estimate for 4th Avenue NE. Taufen reported that he is waiting for a response from Concrete Plus. MAYOR REPORTS LeaQue of Minnesota Cities: Hosch stated that he received a letter in the mail urging City officials to submit a request to the Governor to get the problem with LGA funding fixed. He stated it was a technical glitch and that because it was overlooked this year, the intent of the law is not being followed. Rassier stated that the City needs to start budgeting for LGA replacement funds, as it is his opinion that we will not always be able to rely on LGA funding. COUNCIL REPORTS RIEKE EDA: Rieke questioned if the Council has received any applications to fill the vacancy on the EDA and Planning Commission. Hosch stated that there have been no public requests and that the only official vacancy is on the EDA. Rieke stated that the EDA meeting July 21, 2004. RASSIER Open Positions: Rassier questioned whether or not the City would fill the vacant seats due to the fact that the year is half over and there will be a new Mayor in 2004. Hosch stated that the EDA has contacted . individuals inquiring if they are interested in the open positions and intend to have the position filled within 30 days. WICK Park Board: Wick mentioned that the Park Board meets on Monday night. UTSCH - No Report ADMINISTRATOR REPORTS Request for Reimbursement: Weyrens presented the Council with a request for reimbursement from a resident who was required to change their address. The Council has previously re-named Constitution Drive to 1 th Avenue SE. The name was changed as it was difficult for emergency services to Icate the addresses. Weyrens stated that at this time only one home has been sold, and they are requesting the City cover the costs of the mistake. Weyrens stated that in the past when this has happened, the City has denied the request, as it is more important to provide for emergency services then keep an address that cannot be located. Rieke stated it is his opinion that the City should not pay for the expenses. As the City grows the same situation could happen and the City will be setting precedence. Weyrens stated that previously a business was affected and they needed to change the stationary and business cards, but the City denied that request as well. Wick agreed with Utsch and stated that the City is responsible for the mistake and maybe paying for the mistake will help people be more careful. Hosch disagreed and stated that he does not support reimbursing for checks or labels, but would support reimbursement for the Driver's License. . Weyrens stated that with all the new developments in the City, this is going to happen again. In the past development consisted of square lots and blocks, easily identified on a grid. However, development trends today include curvilinear roads which are not conducive to a grid numbering system. Addressing 5 Draft July 15, 2004 Page 6 of 6 . assigning is a problem for all communities and Stearns County is in the process of developing regional standards. St. Joseph is already using these standards. Unfortunately address problems are not identified until the project is built. Mistakes are corrected as soon as they are identified. Rieke stated that we should recognize the error, but the City should not reimburse the homeowner for any expenses as a result of the name change. Hosch questioned that if we approve this request, then where does it stop. Rieke made a motion to deny the request of the homeowner for reimbursement of the costs associated with the street name change of Constitution Drive to 1 ¡ih Avenue SE. The motion was seconded by Rassier. Ayes: Hosch, Rieke, Rassier Nays: Utsch, Wick Adjourn: Wick made a motion to adjourn at 9:15 PM; seconded by Utsch and passed unanimously. Judy Weyrens Administrator . . 6 CITY OF STJOSEPH 08/17/042:36 PM Page 1 Bills Payable . Check # Search Name Comments Amount FUND DEPART OBJ 034608 ST. JOSEPH CHAMBER OF COMMER Wobegon Trail improvements - draw request #1 $99,129.43 230 45202 530 034608 ST. JOSEPH CHAMBER OF COMMER parking lot & sprinkler system - draw request #1 $14,969.00 430 43120 530 034609 ACCLAIM BENEFITS administration $22.22 101 41430 137 034609 ACCLAIM BENEFITS administration $3.70 603 43230 137 034609 ACCLAIM BENEFITS administration $3.70 602 49490 137 034609 ACCLAIM BENEFITS administration $14.81 601 49440 137 034609 ACCLAIM BENEFITS administration $11.11 101 45202 137 034609 ACCLAIM BENEFITS administration $11.11 101 41530 137 034609 ACCLAIM BENEFITS administration $33.35 101 42120 137 034610 ACCOUNTEMPS week ended 7/30/04 $1,020.00 101 41530 300 034611 AFSCME COUNCil 65 dues $184.20 101 034611 AFSCME COUNCil 65 dues $184.20 101 034612 APPLIED CONCEPTS radar repair $648.25 101 42120 220 034613 BATTERIES PLUS flashlight batteries $42.58 105 42220 220 034614 BRANNAN lOCKSMITH additional key $2.13 101 42120 220 034615 C & l EXCAVATING, INC prep work for wobegon parking lot $11,890.00 430 43120 530 034616 CEllULAR 2000 cell phone $214.91 101 42151 321 034617 CENTRACARE CLINe co-pay for James J Marthaler for 2/19/04 servic $10.00 101 45202 300 034618 CENTRAL MCGOWAN oxygen tanks $21.79 105 42220 210 034619 CITY OF ST. CLOUD july sewer rental charges $11,697.27 602 49480 419 034620 COLD SPRING VETERINARY CLINIC kennel fees $8.00 101 42700 300 034621 CRABTREE COMPANIES, INC. final payment for equipment installed $8,476.51 432 41430 580 034622 CUMMINS NORTH CENTRAL, INC maintenance program $466.66 602 49480 220 .~ DIAMOND VOGEL PAINTS painting supplies $575.10 101 43120 220 EFTPS fed tax 08/04 $2,575.62 101 034624 EFTPS fica & medicare tax 08/04 $3,100.82 101 034625 FAST SIGNS water dept sign $46.54 601 49440 210 034625 FAST SIGNS wobegon park sign $28.76 101 45202 210 034626 GOVERNMENT FINANCE OFF ASSN finance book - GAAFR - 2001 and 2002 update $105.00 101 41530 200 034627 GRAINGER spring wound timer for fire hall $18.97 105 42280 220 034628 HAWKINS WATER TREATMENT GRO water tests $109.00 601 49420 312 ')34628 HAWKINS WATER TREATMENT GRO water treatment chemicals $291.77 601 49420 210 )34629 ING LIFE INS & ANNUITY COMPANY deferred comp pay $75.00 101 )34630 INSPECTRON INC building inspection services - june $6,500.00 101 42401 300 )34630 INSPECTRON INC building inspection services - july $6,500.00 101 42401 300 )34631 J & M Oil CO. fuel tax credit-june -$16.55 602 49450 210 )34631 J & M Oil CO. fuel-july $145.39 601 49440 210 )34631 J & M Oil CO. fuel $30.00 105 42220 210 )34631 J & M Oil CO. fuel tax credit-june -$16.55 601 49440 210 )34631 J & M Oil CO. fuel tax credit-june -$16.55 101 45202 210 )34631 J & M Oil CO. fuel tax credit-june -$16.55 101 43120 210 )34631 J & M Oil CO. fuel tax credit-june -$16.54 602 49490 210 )34631 J & M Oil CO. fuel $9.78 101 42120 322 )34631 J & M Oil CO. fuel-july $145.39 602 49450 210 )34631 J & M Oil CO. fuel-july $145.39 101 45202 210 )34631 J & M Oil CO. fuel-july $145.39 101 43120 210 )34631 J & M Oil CO. fuel-july $145.41 602 49490 210 )34632 KUSTOM SIGNALS, INC LAS radar equipment $1,824.81 101 42120 580 )34633 LAW ENFORCEMENT LABOR SERVIC dues, june $185.00 101 I )34633 lAW ENFORCEMENT LABOR SERVIC dues, july $185.00 101 )34634 lEE'S ACE HARDWARE repair supplies $17.66 602 49480 220 )34634 lEE'S ACE HARDWARE repair supplies $68.96 101 45202 220 )34634 lEE'S ACE HARDWARE repair supplies $6.99 101 41942 220 ):¡: lEE'S ACE HARDWARE repair supplies $25.32 101 42120 220 lEE'S ACE HARDWARE repair supplies $1.69 101 45201 220 ''''"''''' 4 lEE'S ACE HARDWARE repair supplies $15.95 105 42280 220 )34634 lEE'S ACE HARDWARE repair supplies $110.60 601 49430 220 )34634 lEE'S ACE HARDWARE repair supplies $147.58 101 43120 220 )34635 lEEF BROS floor runner/clothing allowance $110.61 101 41942 220 CITY OF ST JOSEPH 08/17/042:36 Ptv' Page ~ Bills Payable . Check # Search Name Comments Amount FUND DEPART OBJ 034635 LEEF BRaS floor runner/clothing allowance $45.20 101 42120 220 034635 LEEF BRaS floor runner/clothing allowance $50.92 101 43120 171 034635 LEEF BRaS floor runner/clothing allowance $50.91 101 45202 171 034635 LEEF BRaS floor runner/clothing allowance $50.92 601 49440 171 034635 LEEF BRaS floor runner/clothing allowance $50.91 602 49490 171 034635 LEEF BRaS floor runner/clothing allowance $62,82 101 41942 220 034635 LEEF BRaS floor runner/clothing allowance $22.60 101 42120 220 034636 MAIER TYPEWRITER SERVICE toner cartridges $121.30 101 41430 200 034637 MN DEPARTMENT OF REVENUE state tax 08/04 $1,144,24 101 034638 MUNICIPAL DEVELOPMENT CORP july eda services $130.00 156 46500 300 034638 MUNICIPAL DEVELOPMENT CORP july eda services $130,00 155 46500 300 034638 MUNICIPAL DEVELOPMENT CORP july eda services $1,848.83 150 46500 300 034639 MWOA dues 2005 $15,00 602 49480 433 034640 PERA retirement pay 08/04 $3,599.81 101 034641 PRECISE REFRIGERATION INC generator repair $173.91 105 42280 220 034642 R. L. LARSON EXCAVATING, INC liberty pointe pay #9 $52,144.79 428 43124 530 034643 RED'S AUTO ELECTRIC truck batteries $223.49 101 43120 220 034644 ST, CLOUD AREA PLANNING ORG. 2nd half assessment $2,842.00 101 41110 433 034645 ST. JOE TOUCHLESS CAR WASH car washes-police $8,52 101 42120 101 034646 ST. JOSEPH CHAMBER OF COMMER Parking lot and sprinkler system - draw request $14,969.00 430 43120 530 03464 7 STEARNS COUNTY CHIEFS ASSN 2004-2005 association dues $25.00 101 42120 433 034648 STEARNS COUNTY RECORDER recording fee for annexation $19.50 101 41910 431 034649 STREICHER'S console for five units and gun locks $298.09 101 42152 210 034649 STREICHER'S magazine holder 9mm/.40 & holster $804.02 101 42152 210. 034649 STREICHER'S practice ammo $344.10 101 42120 210 034650 UNUM LIFE INSURANCE disability insurance-september $397.46 101 034651 US LINK telephone service - $47.43 602 49472 321 034651 US LINK telephone service $163.73 101 45201 321 034651 US LINK telephone service $46.38 602 49490 321 034651 US LINK telephone service $47.43 602 49473 321 034651 US LINK telephone service $44.98 101 41946 321 034651 US LINK telephone service $71.50 602 49470 321 034651 US LINK telephone service $42.39 602 49490 321 034651 US LINK telephone service $45.00 601 49440 321 034651 US LINK telephone service $192.51 101 41430 321 034651 US LINK telephone service $30.62 150 46500 321 034651 US LINK telephone service $261.22 101 42151 321 034651 US LINK telephone service $44.98 101 41941 321 034651 US LINK telephone service $71.50 602 49471 321 034651 US LINK telephone service $90.02 105 42250 321 034652 XCELENERGY gas/electric $472.57 601 49410 383 034652 XCELENERGY gas/electric $228,23 602 49480 381 034652 XCELENERGY gas/electric $16.77 602 49480 383 034652 XCEL ENERGY gas/electric $75.13 602 49470 381 034652 XCELENERGY gas/electric $14.91 602 49471 383 034652 XCELENERGY gas/electric $334.67 105 42280 381 034652 XCELENERGY gas/electric $45.37 105 42280 383 034652 XCELENERGY gas/electric $19.71 101 42610 386 034652 XCELENERGY gas/electric $121.63 101 45202 381 034652 XCEL ENERGY gas/electric $851.46 601 49410 381 034652 XCELENERGY gas/electric $6.28 101 42500 326 034652 XCELENERGY gas/electric $324.75 101 41941 381 034652 XCELENERGY gas/electric $16.77 101 45123 383 034652 XCELENERGY gas/electric $9.28 101 45123 381. 034652 XCEL ENERGY gas/electric $378.89 601 49420 381 034652 XCELENERGY gas/electric $45.07 101 41941 383 034652 XCELENERGY gas/electric $646.70 101 41942 381 034652 XCELENERGY gas/electric $16.77 101 41942 383 034652 XCELENERGY gas/electric $53.20 101 43120 381 CITY OF ST JOSEPH 08/17/042:36 PM Page 3 Bills Payable · Check # Search Name Comments Amount FUND DEPART OBJ 034652 XCELENERGY gas/electric $24.23 101 41946 381 034652 XCELENERGY gas/electric $25.58 101 45201 383 034652 XCELENERGY gas/electric $38.37 101 45201 383 034652 XCELENERGY gas/electric $132.13 601 49435 381 034652 XCELENERGY gas/electric $15.02 601 49420 383 034652 XCELENERGY gas/electric $22.14 101 45201 381 034652 XCELENERGY gas/electric $1,839.79 101 43160 386 034653 ONE CALL CONCEPTS, INC notification-july $90.27 601 49440 319 034653 ONE CALL CONCEPTS, INC notification-july $90.28 602 49490 319 034654 ACCOUNTEMPS week ended 8/6/04 $1,020.00 101 41530 300 034655 RAJKOWSKI HANSMEIER L TD legal fees - morningside/sand $651.00 101 41610 304 034655 RAJKOWSKI HANSMEIER L TD legal fees - crime $2,800.00 101 42120 304 034655 RAJKOWSKI HANS MEIER L TD legal fees - summit management $270.00 101 41610 304 034655 RAJKOWSKI HANSMEIER L TO legal fees - general $3,766.22 101 41610 304 034655 RAJKOWSKI HANSMEIER L TD legal fees - seized property $32.00 101 00000 034656 ST. JOSEPH FIRE DEPARTMENT team building $800.00 105 42210 432 034663 ST. CLOUD HOSPITAL hepatitis B vaccine for 8 fire fighters and 1 bloo $659.00 105 42210 305 $269,102.91 · · ~ RECEIVED · SEH AUG 0 5 2004 CITY OF ST. JOSEPH August 3,2004 RE: St. Joseph, Minnesota 2004 NortWand Plat 8 SEH No. A-STJOE 0403 14 Honorable Mayor and City Council c/o Judy Weyrens 25 College Avenue North PO Box 668 Saint Joseph, MNn 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.2 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: · Molitor Excavating SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, Jose h R. Be~ oJect Engineer Jwm Enclosures X:\Slstcldl030200lspecslapl-O,doc · Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. 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X (j) ~ QOI- 0 ¡:-£'5~(J)::¡oo I-OL.LJ O....J 000 I- "'"') :J rJ) ::¡ ,!Q - Q) E :J 0 != CO 0 >- CO "'"') ~ if( ¡....: 0 :w ~ ~ " É ~ Q) 1! 0 ,.. <x: ill 0 ¡....: != 0 ¡....: e:: <x: (j) ~ ,Q I- .;: B s g> -£ I- ~ ~ =š: (j) 0... (j) 0 0... (j) o 9 e:: c u. m L.LJ L.LJ Z . e:: rJ) C C 000 :!E e:: C Z - Z I- >-'w 0 L.LJ W C 1-< I- U 0:'1- I- 0::: W - U <- W s::; > U we::e:: <..J "..J != :!E 0 :::::¡ ..., ~ I-:!E:E< z: < :E 0 c: - 0.. 0 ~ Zw .:E.I- « I- m U 0.. 0.. e::>01- :;)0 J:O :;) L.LJ 0.. « o..ou - (1)1- UI- (I) e:: « . I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Consent 3 (d) DATE: August 19,2004 Park Board ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Final adoption and acceptance of the mitigation plan for Arcon Development PREVIOUS ACTION The attached resolution identifies the process that has been completed for the AUAR. On July 15,2004 the City Council approved the final AUAR. The document was then forwarded to responding agencies in which they had 10 days to objectto the final document. . RECOMMENDED COUNCIL ACTION Authorize the Mayor and Administrator to execute Resolution 2004-24, Adopting the Arcon Development AUAR and Mitigation Plan. FISCAL IMPACT COMMENTS/RECOMMENDATIONS The City has not received any objections to the document, so the AUAR and Mitigation Plan are ready for approval. For your convenience the resolution for adoption has been included. - - CITY OF ST JOSEPH RECORD OF DECISION OF ADOPTION . OF THE ARCON DEVELOPMENT ALTERNATIVE URBAN AREAWIDE REVIEW (AUAR) AND MITIGATION PLAN August 19, 2004 INTRODUCTION The Alternative Urban Areawide Review (AUAR) was prepared, published, and distributed by the City of St Joseph for the proposed Arcon development pursuant to Minnesota Rules, Chapter 4410. The completed Draft AUAR was distributed to the Environmental Quality Board (EQB) and persons and agencies listed on the official January 2002 EQB EA W Distribution List in accordance with Minnesota Rules 4410.1500. The notification was published in the EQB Monitor on March 1,2004, initiating the 30-day comment period. A press release was submitted for publication in the St Joseph Newsleader newspaper. The 30-day comment period ended on March 31, 2004. The AUAR and comments on it have been reviewed in accordance with Minnesota Rules 4410.3600. The Final AUAR with Response to Comments and the Final Mitigation Plan was distributed to the Environmental Quality Board (EQB) and persons and agencies listed on the official January 2002 EQB EA W Distribution List in accordance with Minnesota Rules 4410.1500. The Final AUAR was distributed on August 2, 2004, initiating the 10-day objection period. The 10-day comment period ended on August 13, . 2004 with no objections received. RECORD OF DECISION Based on the AUAR, the Response to Comments, and the Mitigation Plan, the City of St Joseph as the RGU for this environmental review, concludes the following: 1. The AUAR was prepared, published, and distributed in compliance with Minnesota Statutes, Chapter 116D, to implement the environmental review procedures established by the Minnesota Environmental Policy Act and Minnesota Rules Parts 4410. 2. The Final AUAR, combined with the supplemental information contained in the Response to Comments and Mitigation Plan, satisfactorily addressed and responded to all of the issues raised and comments received for which existing information could have been reasonably obtained, and further investigation is therefore not required. 3. The City Council of the City ofSt Joseph adopts the Arcon St Joseph Final AUAR and Mitigation Plan. - - Page 1 . St Joseph City Council Resolution No. A RESOLUTION ADOPTING THE ARCON DEVELOPMENT ALTERNATIVE URBAN AREA WIDE REVIEW (AUAR) AND MITIGATION PLAN WHEREAS Minnesota Rules 4410.3600 allows an AUAR be prepared for projects that result in the pennanent conversion of 80 or mòre acres of agricultural, native prairie, forest, or naturally vegetated land to golf courses or residential development; and WHEREAS On February 27, 2004, a Draft AUAR was completed for the Arcon Development St Joseph Project, which is designed to include 1,052 residential units on 464 acres in the City of St Joseph; and WHEREAS Beginning on March 1, 2004, copies of the Draft AUAR were distributed to all persons and agencies on the official Environmental Quality Board (EQB) mailing list and other interested parties; and . WHEREAS On March 1,2004, the AUAR was publicly noticed in the EQB Monitor, commencing the 30-day public comment period; and WHEREAS On March 1,2004, a public notice was submitted for publication in the St Joseph Newsleader newspaper to announce the completion of the AUAR, its availability to interested parties, and the process for submitting comments on the AUAR, and WHEREAS The 30-daycomment period ended on March 31, 2004 at 4:30 p.m.; and WHEREAS The City of St Joseph accepted and responded to all written comments received in the Final AUAR; and WHEREAS On July 30, 2004, the Final AUAR was completed for the Arcon Development St Joseph Project, which is designed to include 1,052 residential units on 464 acres in the City ofSt Joseph; and WHEREAS Beginning on August 2,2004, copies of the Final AUAR were distributed to all persons and agencies on the official Environmental Quality Board (EQB) mailing list and other interested parties; and WHEREAS The 10-day objection period ended on August 13, 2004 at 4:30 p.m., - - NOW THEREFORE BE IT RESOLVED THAT: . 1. The AUAR and Mitigation Plan was prepared, pubhshed, and distributed in comphance with the procedures of the Minnesota Environmental Pohcy Act and Minnesota Rules, Parts 4410, 2, The Final AUAR, combined with the supplemental information contained in the Response to Comments, and the Mitigation Plan satisfactorily addressed all the issues raised and comments received for which existing information could have been reasonably obtained, and further investigation is therefore not required, 3. The City of St Joseph officially "Adopts" the Arcon St Joseph Final AUAR and Mitigation Plan, 4. The City of St Joseph shall maintain a Record of Decision on the Final AUAR, The City of St Joseph will also send notice of this decision to the project proposer and the EQB and will submit a notice for submission in the next issue ofthe EQB Monitor. This resolution adopted by recorded vote of the St Joseph City Council in open session on the 19th day of August, 2004. Larry Hosch, Mayor of St Joseph . ATTEST Judy Weyrens, City Administrator - - . I Attachment: 1Sž~~ or No I REQUEST FOR COUNCIL ACTION DATE: August 17, 2004 ~ Water ORIGINATING DEPARTMENT AGENDA ITEM Accessories for new pickup, mobile radio, lettering, Bend Liner, Bark Rack, Truck Rack, Running Boards, Tool Box, Light Bar, Factory wiring for light bar, Trailer tow package, Seat cover, Storage compartments, Floor mats, Mud Flaps, Labor and Sales tax. TOTAL = 3,837.55 Sales tax and plates for pick up TOTAL = 1.386.03 PREVIOUS ACTION . Approval to purchase pick up. RECOMMENDED BOARD ACTION Approval for payment FISCAL IMPACT 5,223.58 COMMENTS/RECOMMENDATIONS See attached breakdown of charges. - - QUOTE: 2005 CHEVY PU - 2500 SERIES . ACCESSORIES AMERICAN TRUCK ACCESSORIES Back Rack Truck Rack 299.00 Running Boards 629.00 ToolBox 279.00 Light Bar 124.00 Seat Cover 169.00 Storage Compartment 159.00 Front Floor Mats 69.00 Mud Flaps 90.00 Convert-a-ball 38.00 4" Drop Receiver Bar 28.00 Parts/Materials 1884.00 Labor 100.00 Tax 122.46 TOTAL \2106.461 GRANITE ELECTRONICS Radio 641.60 Installation 120.00 Equipment cost 761.60 Tax 53.31 TOTAL 1814.911 . RANDY JOHNSON SIGNS Lettering 175.00 TOTAL 1175.001 THANE HAWKINS POLAR CHEVROLET Bed Liner 202.60 Trailer tow package 450.00 Factory Wiring for roof mounted strobe 88.58 TOTAL ~41.181 TOTAL 3837.55 SALES TAX & PLATES THANE HAWKINS POLAR CHEVROLET State tax 1252.53 Total Exempt Plates 33.50 TOTAL 11386.031 TOTAL 1386.03 - - I Attachment: Yes or No I . REQUEST FOR COUNCIL ACTION Consent 3(1) DATE: August 19,2004 Park Board ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Capital Equipment Request - Park Board PREVIOUS ACTION . RECOMMENDED COUNCIL ACTION Authorize the expenditure of $ 867.09 FISCAL IMPACT $ 867.09 - expended nom the park development fund COMMENTS/RECOMMENDATIONS Based on the opinion letter of Tom Jovanovich, the budget for the Park Board must be approved annually. Once approved, the Park Board has the authority to expend up to $ 3,000 without further approval. Since a budget was not approved for 2004, each item must be approved. The Park Board has ample funds to cover the cost of the benches and garbage receptacles and they will be placed t the W obegon Welcoming . Center. It should be noted that the company is donating 1 bench, so we are actually receiving three benches. - - . I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Clover dale Public Improvement Hearing DATE: August 19, 2004 Administration ORIGINATING DEPARTMENT DEPARTMENT APPRO V AL AGENDA ITEM Public Improvement Hearing - 95th Avenue (7th Avenue SE) PREVIOUS ACTION On January 8,2004 the Council conducted a public improvement hearing for the same area. The hearing also included annexation, as the subject area was an island. The Council moved to annex the property, but tabled action on the hearing to gather additional information. Some of the residents expressed concern that the assessment did not benefit their property to the same level as the assessment. They requested the Council appraise each of the homes before and after the assessment. Based on a recommendation from the City Engineer and Attorney, the Council moved to not order the improvement . at this time. Since that time we have reviewed and discussed the possibility of appraising each property. Some of the discussion included if the City is prepared to complete appraisals each time an improvement is contemplated. Once the City starts appraising property, precedence is set and will be expected each time. The fee for the appraisal cannot be wrapped into the assessment; this is a cost that is borne by the City. Even if the City goes through the appraisal process, there is no guarantee that the assessment will not be contested. We do believe that the assessments are reasonable and are supported by market value. We will have available at the meeting a comparison of recent assessments as well as recent lot prices. RECOMMENDED COUNCIL ACTION Adopt Resolution 2004-23 Ordering the Improvement FISCAL IMP ACT COMMENTS/RECOMMENDATIONS - This hearing is at the same stage as 295th, it is not an assessment hearing. Rather it is to determine if the project should move forward to the design stage. Originally Bob Herges and Rick Heid indicated that - they were going to finish Graceview Estates next year and we could possibly wrap the project together. The thinking was that a larger project may benefit the total project and reduce the cost for all property owners. We will be meeting with them on Wednesday to discuss their plans. They have indicated that they 'will not be moving forward next year with the entire project. . Concern has also been expressed that the project is being considered at this time to assist the developer. This is not the case. 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C\I C\I C\I C\I C\I N C"') '" ("') C"') ~ u o ..:.:::~~~~..:.:::~..:.:::..:.:::~~.:.:~~~~wu~ > g g g g g g g g g g g g g g g g ~ £ ø > ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 00 ~ : ~ ~ Z (OLt)..q-C"')C\I..-COLt)..q-C"').,....NM"'''''''OOCOCO£ Zw ~ qqqqõqõõõõõõõõõõf'o.:õo'5 ~ _ ~ ~ ~ ...J ~ ...J ...J ...J ...J ...J ...J ...J ...J ...J ...J .,.... ...J ~ > . C/)C/) ~ 0z 0 0 0 0 0 0 000 0 0 0 0 0 0 co 0 ~ ~ a.. 0 0 0 0 0 0 0 0 0 0 0 ~ 0 0 0 N 000 W ~ Q ~ q q q ~ ~ ~ ~ ~ ~ ~ ~ ~ q ~ ~ ~ ~ ~ UJ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 g ~ ~ 2 ~ 8 ~ ~ ~ ~ ~ ~ L{) W "r~T'""~~~N~NN~'r""NNNvcoLOLO ~ ~ 0 " ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ T'"" ~ ~ ~ T'"" ('I") 0 ('I") ('I") >- «: ~ a:: NNNNNNNNNNNNNNN~N~~ e::: ~z~ « C;; ~ ~ ~ ~ ~ ~ c;; ~ c;; ~ c;; ~ C;; ~ ~ ~ ¿t ~ c( o:.Q ~ z a: _I- - w~oo . ~ >~< 0 ~ g~ó z W 0Q2 W ~ C\\ (1) 'V U"J «> r--. co 0') ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .~ Z ~ ~~m ~ . . . Cloverdale Area Improvements . A-STJOE 0405.00 Project Cost Street $189,300 Sanitary Sewer $78,500 Water Main $86,200 Subtotal: $354,000 . Contingency $35,400 Engineering $70,800 Financing $35,400 GRAND TOTAL: $495,600 . Cloverdale Area Improvements · A-STJOE 0405.00 Project Cost Comparison January 04 August 04 Street $187,400 $189,300 Sanitary Sewer $85,900 $78,500 Water Main $65,500 $86,200 · Subtotal: $338,800 $354,000 January 04 August 04 Contingency $33,900 $35,400 Engineering $61,000 $70,800 Financing $40,600 $35,400 GRAND TOTAL: $474,300 $495,600 · Cloverdale Area Improvements · A-STJOE 0405.00 Project Revenue Special Assessments $417,500 City General $78,100 Total $495,600 · · Cloverdale Area Improvements · A-STJOE 0405.00 Projected Assessment Rates Reconstructed Street $43.81IFt New Street $54. 871Ft Curb and Gutter $13.52IFt Sanitary Sewer $4,580/Unit Water Main $4, 667/Unit · Connection Charges SAC $2,000 WAC $2,000 Trunk Sewer $150 Trunk Water $150 Inspections and Meter $285 Total $4,585 · , Cloverdale Area Improvements · A-STJOE 0405.00 Assessment Rate Comparison January 04 August 04 Reconstruction Street $41. 751Ft $43.81IFt New Street $60. 901Ft $54. 871Ft Curb and Gutter $13.69IFt $13.52IFt Sanitary Sewer $5,469/Unit $4,580/Unit · Water Main $4164/Unit $4, 667/Unit Connection Charges SAC $2,000 WAC $2,000 Trunk Sewer $150 Trunk Water $150 Inspections and Meter $285 Total $4,585 · CITY OF ST. JOSEPH . www.cityofstjoseph.com CITY OF ST. JOSEPH NOTICE OF HEARING ON IMPROVEMENT Administrator TO WHOM IT MAY CONCERN: Judy 'Weyrens Notice is hereby given that the City Council of St. Joseph will meet in the council Mayor chambers of the city hall at 7:00 PM on Thursday, August 19, 2004 to consider the making of an improvement on 95th/th Street/Avenue, Callaway Street and Dale Street Larry I. Hosch extending from East Baker Street affecting all property annexed in 2004 pursuant to Minn. Stat. §§ 429.011 to 429.111. The improvements shall consist of street, curb, Councilors gutter, water and sewer. The estimated cost of the improvement is $ 480,000. Such AI Rassier persons as desire to be heard with reference to the proposed improvement will be Ross Rieke heard at this meeting. Gary Utsch Dale 'Wick . Judy Weyrens City Administrator Publish: August 6 and August 13, 3004 . 2) College Avenue North· PO Box 668 . Sdint, joseph, Minnesota S-6,74 Phone ,2.0,,6"72.01 lOa x ,20,,6,,0,42. CITY OF ST. JOSEPH RESOLUTION 2004-23 . RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS Cloverdale Area WHEREAS, a resolution of the city council adopted the 15th day of July 2004, fixed a date for a council hearing on the proposed improvement of un-serviced Cloverdale Area abutting 7th Avenue, Dale Street and Callaway Street by installing water and sewer lines and the proposed park improvements to the Wobegon Welcoming Center. AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 19th day of August 2004, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 19th day of August, 2004. 3. Joe Bettendorf of SEH is here by designated as the engineer for this . improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of the tax exempt bond. Adopted by the council on this 19th day of August, 2004. Mayor City Administrator . . I. Attachment: Yes or No I REQUEST FOR COUNCIL ACTION (RFA) Proposed 2004 Cloverdale Improvements DATE: January 8, 2004 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Public Hearing - Proposed 2004 Cloverdale Improvements PREVIOUS ACTION The City was presented a petition for annexation by Tom Klein requesting water and sewer services. Mr. Klein's property is located 9487 - 302nd (Callaway) Street. The attached map highlights the location of his property. . In addition to receiving an application for annexation, the City has reviewed island areas within the corporate limits with the intention of cleaning up the boundary lines as services would be available. The Cloverdale area is anisland area that is surrounded by City limits and is in the 0-5 Annexation Zone, which expired the end of 2002. Therefore, the City does not need to receive petitions for annexation. I have enclosed in your packet a copy of the Orderly Annexation Agreement for your review. RECOMMENDED COUNCIL ACTION The City Council has four options for resolving this matter: 1. Close the public hearing and table any action for additional information. 2. Close the public hearing and make a motion to not move forward with the improvement. At this time the City can still annex the property and require all septic systems to be inspected for compliance. 3. Adopt the enclosed resolution ordering the improvement 4. Adopt the enclosed resolution to conduct a public hearing for the final assessment. FISCAL IMPACT . The City portion of the project is $ 62,391 which will be reimbursed through levy authority. The attached bond statement illustrates the financial impact. COMMENTS/RECOMMENDATIONS . Procedurally the Mayor introduces the public hearing and explains the hearing process to those present. Once that is complete, the meeting is turned over to the City Engineer for a presentation on the proposed improvement. When Joe is finished with his presentation the Mayor opens the floor for questions and comments. Tom Jovanovich will also be present at this meeting to assist the Council with any questions. When everyone wishing to speak has been heard the public hearing is closed and the Council considers the matter. As I stated earlier in the RF A the Council has several options available. If additional information is required the matter can be tabled until such information is available. The Council also has the option of tabling the public hearing and allowing additional testimony. If the Council does not believe additional testimony is needed the public hearing should be closed and the Council should move into the discussion phase. In an effort to provide the Council with as complete information as possible, the packet includes two possible resolutions: 1) Ordering the Improvement and 2) Ordering the Assessment Hearing. Typically the Improvement is Ordered before the assessment hearing is conducted so that the final quantities/cost of the improvement can be determined. However, some Cities chose to conduct the Assessment first to determine if any assessment will be contested. A contested assessment does not mean the project will not be completed, rather it provides the City up front any additional costs that the City may have to incur. If the assessment hearing is conducted before the project is completed and the projects costs are higher than estimated, the City still has the ability to recoup that additional costs through a secondary hearing. As an option to the Council I have asked Monte Eastvold to prepare a financing alternative if the City . allowed the residents owning a vacant lot to defer the water and sewer assessment until the property is sold or developed. In reviewing the proposed assessment roll,1his would involve three to four property owners. The property would still be assessed for street at this time and the deferred assessment would be charged interest each year payable when the assessment is collected. The City has done this in the past on County Road 121 and on East Minnesota, . I Attachment: Yes or No I . REQUEST FOR COUNCIL ACTION Arcon Development DATE: August 19, 2004 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Concept Plan discussion - Rivers Edge PREVIOUS ACTION The Planning Commission in August reviewed the concept plan as presented by Arcon Development. While the concept does not illustrate the individual lots, it does illustrate a proposed development style with curvilinear roads. Arcon is requested consensus on the plan so they can begin drafting the detail. The Planning Commission accepted the plan with the understanding that acceptance of the plan does not constitute approval of the plat. . The discussion at the Planning Commission level included considerable discussion on the Park. The plat has been referred to the Park Board for consideration. RECOMMENDED COUNCIL ACTION FISCAL IMPACT COMMENTS/RECOMMENDATIONS At this time Arcon is seeking acceptance of their concept plan to move it forward to the design stage. Once the design stage begins, the Ordinance provisions are monitored. The discussion should focus on the proposed development type, not just the parkland. Rick Packer could not attend the meeting on Thursday, but Tim Erkilla will be representing his interest. If there are concerns or items that you would like additional information on the matter could be tabled. They are looking for acceptance, but tabling the matter two weeks would not delay the project. . c~/ . Precinct # 1 Rose Taufen Begin at 2 PM Primary . ~ All Day General Marge Lesnick 0 Carol Trinklein Begin at 2PM each day 0 Elaine Imholte 6 AM - 2 PM Primary N General Election - Maybe* Jan Pfannenstein rJ) Jack Schuh Roman Meyer ~ Mary Generous Precinct #2 ~ Rosella Dambowy Dorothy Sadlo Noon - 7PM for both ~ Jane Reber Gladys Schneider Marie Przybilla :J 7 AM - 2 PM Primary, General? Mary Kay Moening ~ Josh Goerger Deedra Deuhs 1 PM to close ~ Judy Weyrens ~. Precinct #3 Leona Gapko ~ ~ - Shari (Claire) Boulette .. ----t Nov 2nd Only Joann Schneider -.J Nov 2nd Only Sarah Mix -...-.. Carol Anderson ~ Barb Schloemer Bill Elfering ~ Doris Johnson Tammy Weiman Likely PM each day ~ Mary Beth Munden . "r'------" " ) cv . CITY QUESTION BALLOT CITY OF ST. JOSEPH NOVEMBER 2, 2004 The cities of Sauk Rapids, St. Augusta, St. Cloud, and Sartell are currently receiving a portion of a Y2 cent sales and use tax. This tax will end in 2005. The area cities would like the opportmùtyto continue this tax for another 17 years. Each year that the Y2 cent sales and use tax is collected, the first $900,000 will go to fund the construction of a new Great River Regional library in St. Cloud. The rest of the sales and use tax will be returned to the cities to be used on other projects. The Legislature has not yet approved this Y2 cent sales and use tax. How you vote will detemrine what the Legislature is asked to do. The Y2 cent sales and use tax must be approved by the citizens of St. Joseph at this election in order for the City to receive any of the Y2 cent sales and use tax money for other City projects. To vote for a question, put an (X) in the square next to the word "YES" for that question. To vote against a question, put an (X) in the square next to the word "NO" for that question. A vote to approve the Y2 cent sales and use tax in St Joseph by voting yes to any ofthe questions below is also a vote for the funding the Great River Regional Library. Based on a Joint Powers Agreement with the Cities of St. Cloud, Sauk Rapids, Sartell, Waite Park, St. Augusta and St. Joseph, St. Joseph will receive $ 2.69 for every dollar collected in St. Joseph. Shall the City of St. Joseph be authorized to impose a Y2 cent sales tax for a period of 17 years and use the excess for the following projects: . CITY QUESTION #1: REGIONAL TRANSPORTATION PROJECTS. YES 0 NO 0 I approve the use of the Y2 cent sales and use tax to pay all or part of the costs of regional transportation projects (such as Field Street and the northern by-pass) in the City orSt. Joseph for a cost not to exceed 15 Million. CITY QUESTION #2: REGIONAL COMMUNITY FACILITIES. YES 0 NO 0 I approve the use of the Y2 cent sales and use tax to pay all or part of the costs of regional community facilities (such as branch library and senior center) in St. Joseph for a cost not to exceed 5 Million. CITY QUESTION #3: REGIONAL PARKS AND TRAIL SYSTEMS. YES 0 NO 0 I approve the use of the Y2 cent sales and use tax to pay all or part of the costs of improvements in regional parks and trail systems (such as adding bathroom facilities to all parks, water amenities, expanded shelters, development of the Sauk River Park) for a cost not to exceed 2 Million. . C-ì CITY QUESTION BALLOT !;:) CITY OF ST. JOSEPH . NOVEMBER 2, 2004 The eities of Sauk Rapids, S1. Augusta, S1. Cloud, and Sartell are currently receiving a portion of a Yí cent sales and use tax. This tax will end in 2005. The area cities would like the opportunity to continue this tax for another 17 years. Each year that the Yí cent sales and use tax is collected, the fIrst $900,000 will go to fund the construction of a new Great River Regional library in S1. Cloud. The rest of the sales and use tax will be returned to the cities to be used on other projects. The Legislature has not yet approved this Yí cent sales and use tax. How you vote will detennine what the Legislature is asked to do. The Yí cent sales and use tax must be approved by the eitizens of S1. Joseph at this election in order for the City to receive any of the Yí cent sales and use tax money for other City projects. To vote for a question, put an (X) in the square next to the word "YES" for that question. To vote against a question, put an (X) in the square next to the word "NO" for that question. CITY QUESTION #1: APPROVAL OF Yz CENT SALES AND USE TAX. YES 0 NO 0 I approve a Yí cent sales and use tax in the City of St. Joseph for a period of 17 years, beginning in 2006. A vote to approve the Yí cent sales and use tax is a vote to share the proceeds with other cities that approve it. Based on a Joint Powers Agreement with the Cities of S1. Cloud, Sauk Rapids, Sartell, Waite Park, St. Augusta and St. Joseph, St. Joseph will receive $ 2.69 for every dollar collected in St. Joseph. CITY QUESTION #2: REGIONAL TRANSPORTATION PROJECTS. . YES 0 NO 0 I approve the use of the Yz cent sales and use tax to pay all or part of the costs of regional transportation projects (such as Field Street and the northern by-pass) in the City of St. Joseph for a cost not to exceed 15 Million. CITY QUESTION #3: REGIONAL COMMUNITY FACILITIES. YES o NO 0 I approve the use of the Yí cent sales and use tax to pay all or part of the costs of regional community facilities (such as branch library and senior center) in St. Joseph for a cost not to exceed 5 Million, CITY QUESTION #4: REGIONAL PARKS AND TRAIL SYSTEMS. YES 0 NO 0 I approve the use of the \1'2 cent sales and use tax to pay all or part of the costs of improvements in regional parks and trail systems (such as adding bathroom facilities to all parks, water amenities, expanded shelters, development of the Sauk River Park) for a cost not to exceed 2 Million. .