HomeMy WebLinkAbout2004 [04] Apr 15 {Book 30}
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I CITY OF,ST. JOSEPH
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WW\1(I, ci tyofstjoseph .com
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St. Joseph City Council
April 15, 2004
7:00 PM
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1. Call to Order
Administ dtor I
2. Approve Agenda
Judy We ens 3. c~nsentAgenda
a. \ Bills Payable -Requested Action: Approve check numbers 34058- 34149
Mayor b. , ,'.' Minute - Requested Action: Approve Minutes of March 18, April 1; April 6,
Ld"Y Ir i 2004 .
c. i Investment Policy - Requested Action: Authorize the Mayor and
i Administrator to execute the revised Investment Policy.
Council rs d.! Gambling License - Requested Action: Accept the Premise Permit for the St.
AI Rdssi9r Joseph Recreation for Lawful Gambling to be conducted at the La Playette.
e. Business Associate Agreement - Requested Action: Authorize the Mayor ~nd
Ross Rieke Administrator to execute an Agreement between the, City of St. Joseph and. '
Gary Ut ch Holland & Frank to share protected information (HIPPA).
Dàle Wi k f. Ordinanct? Adoption - Requested Action : Authorize the Mayor and
I Administrator to execute the adoption of Ordinance 44, Storm Water Utility.
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g.] Cigarette License - Requested Action: Authorize the Mayor and
ì Administrator to execute the Cigarette license for Coborn's Inc., for 304
i College Avenue North.
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4. 7:90 PM - Public Comments to the Agenda
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5. 7:05 PM - St. Joseph Park Board - Park Dedication Fee, calculation methods
6. 7:~ 5PM - Honer HOrDes - Preliminary Plat, Braden and Benit Place .
7. 7:20 PM - Minnesota Home Improvement, Special Use Request - Automotive Sales
, in a B2 Zoning District '
8. 7:25 PM - City Engineer Reports
a. i RFP for Field Street Corridor Study
b.\ Cellular 2000, Antenna Request
c.. Resolution adopting new State-Aid Routes
d. Wobegon Welcoming Center - Parking Lot Areas
e. Transportation Route Alternatives
f. ì Feasibility Report - 295th Street/Mornings ide Acres
g.! Feasibility Report - Callaway Street
9. BUilding Official Report - Ron Wasmond
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10. D$partment Head Reports
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11. Mèyor Reports
12. C¿uncil Reports I
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13. A9ministrator Reports
a.¡ Liquor License Request
b.i AIISpec Services Agreement
c. ! Establish Joint Meeting - City Council/EDA
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NOTES TO THE AGENDA...................
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C mpostStickers At the last meeting the Council raised the compost sticker from $ 10.00 I
to $ 15.00. I had thoughtthat we did not advertised the stickers when i~
fact it was on the back of the water bill. Therefore, for this yearwe :
cannot raise the price. When I send a bill to St. Joseph and St.Wendeli
Township I will inform them ofthis and ask. fora two year commitment: '
Li I uor License The La Playette is requesting a new liquor license with a new
corporation. Two of the Officers from 'the existing corporation will be
forming a new corporation. Under the liquor laws, this transfer is
regarded as a new license and they must complete an application
process including a background check. ltis uncertain as to whether or
not this can be accomplished byThursday.lf the background can be
completed we will bring the application forward.
AI Spec Services Tom Jovanovich has been communicating with the Attorney for Nancy
Scott. It appears as though this matter has been resolved and the
Council will not to authorize the final disposition. Tom does not have the
paperwork ready, and I will forward it as soon as I receive it.
U ion Negotiations The City and LELSmet for mediation on Wednesday, April 7, 2004.
LELS is taking back to their membership for a vote the last proposal of
the Council. The proposal included:
Wage Increase: 2004- 3%; 2005 - 3%
Insurance 80/20
· We will provide theCounci with afull text ofthe contract if LELS accepts
the proposal. At that point the City will need to approve execution.of the
new contract.
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R Zoning Hearing The Planning Commission received ,a requ~stto rezone property along
Birch Street East from the currentR1to B2, Highway Business. All
property abutting Birch.Street East from College Avenue North to the
north/south alley between 1stAvenue NE and 3rdAvenue NE will be
affected. This area is guided forB2development in the Comprehensive
Plan.
o inutes The minutes will be delivered under separate cover, along with Tom
Jovanovich's information.
Township MOU St. Joseph Business Park 2 has submitted their second phase of
development. This property is in the Township. Since the revised MOU
(Memorandum of Understanding) is not executed, the former process
must be utilized. Therefore, the plat will be reviewed internally and we
will verify that utilities can be provided in the future. The plat I have
received does allow for this. A copy of the plat has been included in your
packet as FYI.
enior Farewell The Student Senates have rented Centennial Park for the Senior
Farewell èvent. The event will be alcohol free and they will be required
to provide security and satellites. They are also aware that the Park
MUST be cleaned prior to 7:00 Am the next day. If it is notthey will
· forfeit most of their damage deposit.
Honer Homes The Planning Commission conducted a public hearing for the platting of ·
the existing duplexes. They have met the requirements and the Planning
Commission recommended approval of the preliminary and final plat.
Their recommendations will be forwarded to you with the second packet.
This plat is more administrative than subdivision and the City Attorney
has reviewed the information and has recommended approval.
Minnesota Home Improvement The Planning Commission recommended the Council approve the
Special Use Request of Minnesota Home Improvement to allow for trailer
sales. The SPU terminates May 1, 2005 as their request stated that it
was only for a one year period. If the use extended beyond that there
are surfacing provisions that must be completed. These
recommendations will be forwarded as well.
Employee Insurance The City has received the renewal notice for the Health and Dental
Insurance and the proposed rates are increased 45%. We are in the
process of quoting insurance and the insurance agent is confident that
we can receive better rates from another carrier. We will be asking for a
special meeting to discuss insurance when the rates and alternatives are
available.
Joint Meeting We would like to schedule the joint meeting with the EDA and City
Council on April 28, 2004 at 4:00 PM._ We will need to confirm this on
Thursday night.
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City of St. Joseph 04/12/04 1 :31 PM
Page, 1
Bills Payable
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Check # Sea~ch Name Comments Amount FUND DEPART OBJ
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034058 CIT OF ST. JOSEPH.. compliance check exp $17.35 101 42120 220
034059 ACC/!,IM BENEFITS-REIMB reimb"f ex-med $33.97 101
034060 ACC¡OUNTEMPS acctg 3/12 , $1,000.00 101 41530 300
034060 ACCOUNTEMPS I acctg-3/19 $1,000.00 101 41530 300
034061 AL~PEC SERVICES ,,¡ march inspection fees $57.00 101 42401" 311
034062 AT T WIRELESS SERVICES! police car modems $147.00 101 42151 321
034063 AUT8 VAluE PARTS STORES¡' - WEST radiatorcap-#1 $5.45 105 42260 220
034063 AUT8 VALUE PARTS STORES) - WEST filters-generators $38.51 601 49410 220
034063 AUTg VALUE PARTS STORESj- WEST filters-generators $38.51 602 49450 220
034063 AUT¡ VALUE PARTS STORES - WEST oil filter-generator $5.10 602 49450 220
034064 BILL WASNER'S SALES & SEiìVICE used rim $15.98 101 43120 220
0340ß4 BIL~ WASNER'S SALES & SERVICE ""d Om $15.97 101 43125 220
034064 BIL WASNER'SSALES & SE~VICE jan-feb trailer rental $280.00 101 43125 410
034064 BIL WASNER'S SALES & SERVICE jan-feb trailerrental $280.00 101 43120 410
034065 BR.A1NNAN LOCKSMITH i additional keys $18.58101 42120 220
034066 BROWNING-FERRIS INDUSTRIES refuse-residential $9,556.80 603 43230 384
034066 BRgWNING-FERRIS INDUSTRIES refuse-water plant $53.73 602 49490 384
034066 BR~WNING-FERRIS INDUST~IES refuse-maint bldg $53.73 101 45201 384
034066 BR WNING-FERRIS INDUSTRIES refuse-fire hall $53.73 105 42220 384
034067 CEL ULAR 2000 cell phone $1.30 105 42250 321
034068 CErL ~YDRAULlCS oo"ple~, b",hl"9, pipe $4408 101 43120 210
034069 FLE SCHHACKER, KARLA compliance checks $50.00 101 42120 300
034070 GA L'S INC plastic side saddle $90.48 101 42120 171
O. GA L'S INC ,battery stick & bulb-pfannenstein $43.10 101 42120 171
00 GR.1,NITE CITY TIRE &,AUTO I tires $207.58 101 42152 220
034072 HA ' KINS WATER TREATME~T GRO water chemicals _ $109.00 601 49420 210
034073 JO L SCHNEIDER SERVICE glow piug controller, fuel, filter, tailpipe-84 chev $290.84 101 42152 220
034074 K.E.E.P.R.S.INC sml6 deluxe controller $189.95 101 42152 550
034075 KL DISTRIBUTING set up new monitor $47.50 101 41430 215
034075 KL DISTRIBUTING computer support $79.20 101 42120 215
034075 KL DISTRIBUTING nec monitor $526.53 601 49440 580
034076 KR B$BACH ENTERPRISES gas $7.21 101 42152 210
034077 LE~GUE OF MN CITIES 2004city official directory $42.60 101 41430 433
034078 LO 0, BOB 3 planning comm mtgs $60.00 101 41120 103
034079 MA , QUEEN EQUIPMENT sweeper supplies $1,203.05 101 43220 210
034080 MA S CO. I tool cabinet $2,858.79 429 43120 580
034081 ME NARDS ", ¡ hammer, vise, square, tape measure $30.75 101 45201 240
034082 MINNESOTA ELEVATOR,INC] march service $69.62 101 41942 220
034083 NC ERS GROUP LIFE INSURANCE april premium $9.00 101
034084 NO THWEST FILTER SUPPLY, INC. generator silencer $207.23 105 42280 220
034085 OF ICE DEPOT office supplies-safety $22.75 601 49440 212
034085 OF ICE DEPOT office supplies $2.90 601 49440 200
034085 OF ICE DEPOT office supplies $2.90 101 43120 200
034086 PO TAGE BY PHONE postage $16.00 601 49440 322
034086 PO TAGE BY PHONE postage $86.00 101 42120 322
034086 PO TAGE BY PHONE postage $98.00 101 41430 322
034087 QP 2 ton cold mix $146.00 101 43120 220
034088 RE~GEL PRINTING run sheets $146.38 105 42210 200
034089 SC~IFFLER INSURANCE license tabs $43.75 101 45202 446
034090 SEItI engineering-baker st lift $503.02 602 49470 530
034090 SE engineering-northland 7 $87.00 428 43123 530
034090 SE engineering-gateway commons $53.00 101 43131 303
034090 SE engineering-liberty pointe $743.58 428 43124 530
. SE engineering-scdp grant admin $77,34 425 43122 530
SE engineering-cr 121 $228.27 425 43122 530
o 0 SE engineering-capital imp plan $2,921.75 101 43131 303
034090 ~~! engineering-northland 6 $351.00 101 43131 303
034090 engineering-northland 8 $10,388.50 430 43120 530
034090 SE engineering-storm water $19,427.00 428 49900 530
City of St. Joseph 04/12/041:31 PM
Page 2
Bills Payable
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Check # Search Name Comments Amount FUND DEPART OBJ
034090 SEH engineering-water treatment $3,734.09 601 49420 303
034090 SEH engineering-dist system model/tower sizing $3,915.50 601 49410 530
034090 SEH engineering-city mapping $470.00 101 41910 300
034090 SEH engineering-general $831.25 101 43131 303
034090 SEH engineering-municipal state aid $1,469.00 101 43131 303
034090 SEH engineering-cloverdale $106.00 431 43120 530
034090 SEH engineering-trans planning $2,077.76 101 43131 303
034090 SEH engineering-arcon $742.00 101 43131 303
034090 SEH engineering-2002 street imp $608.08 425 43120 530
034090 SEH engineering-callaway $532.00 101 43131 303
034090 SEH engineering-graceview $713.50 101 43131 303
034090 SEH engineering-storm water $1,359.29 428 49900 530
034091 ST. JOSEPH CHAMBER OF COM MER S1. Joseph Lyons Donation $2,000.00 230 45202
034092 ST. JOSEPH NEWSLEADER firefighter ad $21.76 105 42210 340
034092 ST. JOSEPH NEWSLEADER legal ads-ordinance 52 amend $76.15 101 41130 340
034092 ST. JOSEPH NEWSLEADER legal ads-assessment notice $32.63 101 41550 200
034092 ST. JOSEPH NEWS LEADER ire ads $22.20 105 42210 340
034092 ST. JOSEPH NEWS LEADER legal ads-ordinance 52.59 amend $24.98 101 41130 340
034092 ST. JOSEPH NEWSLEADER legal ads-rezoning hearings $199.80 101 41120 340
034093 ST. PAUL STAMP WORKS, INC animal license tags $56.26 101 42700 210
034094 STEARNS COOPERATIVE ELEC. ASS utilities-willenbring $387.75 101 43160 386
034094 STEARNS COOPERATIVE ELEC. ASS utilities-northland $57.09 602 49472 381
034094 STEARNS COOPERATIVE ELEC. ASS utilites-h&h $33.00 602 49472 381
034094 STEARNS COOPERATIVE ELEC. ASS utilities-cr 121 $54.97 602 49473 381.
034094 STEARNS COOPERATIVE ELEC. ASS utilities-maintfac $407.17 101 45201 381 .
034094 STEARNS COOPERATIVE ELEC. ASS utilities-dbllabs lift $43.03 602 49471 381
034095 TIREMAXX SERVICE CENTERS tires-skid loader $319.80 101 43120 220
034095 TIREMAXX SERVICE CENTERS repair brakes-grass rig $45.00 105 42220 220
034096 TK DEMOLITION DISPOSAL, INC dumpster-old shop $262.00 101 45201 384
034097 TRAUT WELLS water tests $140.00 601 49420 312
034098 UNIFORMS UNLIMITED extend dig power mag-pfannenstein $79.19 101 42120 171
034098 UNIFORMS UNLIMITED holsters-pfannenstein & meyer $148.53 101 42120 171
034098 UNIFORMS UNLIMITED pack waist adv taser-phannenstein $42.55 101 42120 171
034099 US TREASURY-IRS 2nd Quarter 2001 941 $65.11 101 41430 210
034099 US TREASURY-IRS 1 st Quarter 2001 941 $151.62 601 49440 210
034099 US TREASURY-IRS 2nd Quarter 2001 941 $223.06 101 43120 210
034099 US TREASURY-IRS 2nd Quarter 2001 941 $223.06 602 49480 210
034099 US TREASURY-IRS 3rd Quarter 2001 941 $223.06 101 42120 210
034099 US TREASURY-IRS 3rd Quarter 2001 941 $157.96 101 41430 210
034099 US TREASURY-IRS 2nd Quarter 2001 941 $71.44 601 49440 210
034100 XCELENERGY utilities $281.78 101 45201 383
034101 LlNGL, GREG & JULIE march cleaning $275.00 101 41941 300
034102 STEARNS COUNTY AUDITOR-TREAS refund assessment $400.14 101 00000
034103 A-1 TOILET RENTAL satelite rental-memorial park $63.90 490 45203 531
034104 ACCOUNTEMPS acctg-3/26 $1,000.00 101 41530 300
034105 BOUND TREE MEDICAL, LLC CPR shields $132.27 105 42270 210
034106 CHADER BUSINESS EQUIPMENT maintenance contract-police copier $53.15 101 42120 220
034107 COLD SPRING ELECTRIC SERVICES repair water tower flood lights $118.85 601 49410 220
034108 COMMISSIONER OF REVENUE 1 st Q sick state $86.13 101
034108 COMMISSIONER OF REVENUE 3/31 pay state $1,191.19 101
034109 EFTPS 1st Q sick fed $128.60 101
034109 EFTPS 1 st Q sick fica $454.78 101
034109 EFTPS 3/31 pay fed $2,611.32 101
034109 EFTPS 3/31 pay fica $2,611.38 101 .
034110 GRANITE CITY TIRE & AUTO 4 ti res $207.58 101 42152 220
034111 ING LIFE INS & ANNUITY COMPANY 3/31 pay def comp $75.00 101
034112 KERN, DEWENTER, VIERE, L TD audit services-2003 $8,000.00 101 41540 301
034113 PERA 3/31 pay retire $3,446.49 101
034114 PERA - CC late fee $10.00 101 41430 210
City of St. Joseph 04/12/041:31 PM
Pa~e 3
Bills Payable
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Check #
034115
034115
034116
034117
034118 ST. JOE TOUCHLESS CAR WASH car washes-police $29.82 101 42152 220
034119 ST.JOEVETERINARYCLlNIQ kennel service $8.00 101 42700 300
034119 ST. JOE VETERINARY CLINIC . euthanasia fees $74.00 101 42700 300
034120 ST. JOSEPH NEWSLEADER! .' fire fighter ad $21.76 105 42210 340
034120 ST. JOSEPH NEWS LEADER ! legalasv-publichearing $76.15 101 41120 340
034121 SUp ERAMERICA march gas $211.64 101 43125 210
034121 su ER AMERICA march gas $27.89 105 42220 210
034121 SUtER AMERICA march gas $211.64 602 49480 210
034121 SU ER AMERICA march gas $211.64 601 49440 210
034122 TlAXX SERVICE CENTE~S rum s',nsl ,wll,", ~I ,"",e",el $3197. 101 42152 220
034123 US CABLE internet service $56.55 101 41430 321
034124 XC LENERGY ¡utilities $133.19 101 43160 386
034125 AC LAIM BENEFITS ! administration expenses $11.11 101 41530 137
034125 ACgLAIM 'ENEF.ITS , 'dm""trnIlOOexpe,"" $370 603 43230 137
034125 AC LAIM BENEFITS ¡ administration expenses $22.22 101 41430 137
034125 AC, LAIM BENEFITS administration expenses $3.70 602 49490 137
034125 AcrM BENEFITS I ,dml,"""oo expenses $1111 101 45202 137
034125 AC LAIM BENEFITS administration expenses $14.81 601 49440 137
034125 AC LAIM BENEFITS I administration expenses $33.35 101 42120 137
~. AF CME COUNCIL 65 I dues, feb $153.50 101
AF CME COUNCIL 65 dues, march $184.20 101
034127 AI~ COMM OF ST. CLOUD, INC radio repair $46.66 101 42151 233
034128 AL4 CARE TOWING : seized vehicle $163.96 101 42120 220
034129 BATTERIES PLUS battery-street sweeper $69.21 101 43120 220
034130 CELLULAR 2000 march phone service $26.57 101 43120 321
034130 I I ...... . $132.37 101 42151 321
CEI.LULAR 2000 1 march phone service
034130 CE\-LULAR 2000 ! march phone service $26.57 101 41430 321
034130 CE~LUlAR 2000 j m'rch pho", "Nloo $26.55 101 45202 321
034130 CE LULAR 2000 march phone service $26.55 602 49490 321
034131 CE TRAL MCGOWAN medical oxygen $26.50 105 42270 210
034132 CI Y OF ST. CLOUD mar sewer rental $11,803.68 602 49480 419
034133 C*MISSIONER OF REVEN E 415 œ ,lete $71.32 101
034134 EF PS I 4/5 cc fed $99.55 101
034134 EF PS 4/5 cc fica $469.76 101
034135 FI~STSTATE BANK ' 1 mar ACH fees $40.00 101 41530 200
034136 GR~NITE ELECTRONICS, ¡ repair front strobe lamp $114.09 101 42152 220
034136 GT'TE ELEC1RONICS i mdlo ,ep"" $248.18 101 42151 233
034137 J & M OIL CO. , I gas $80.81 101 43120 210
034137 J & M OIL CO. UPS $26.45 101 42120 322
034137 J & M OIL CO. I UPS $24.02 601 49440 322
034138 LA,!" ENFORCEMENT LABOR SERVIC dues, Feb $185.00 101
034138 LAr ENFORCEMENT LABOR: SERVIC dues. march $185.00 101
034139 LE F BROS I clothing servicelfloor runner $150.97 101 41942 220
034139 LE F BROS ¡ clothing service/floor runner $57.82 601 49440 171
034139 LElF BROS I clothing service/floor runner $57.83 602 49490 171
034139 LE F BROS clothing service/floor runner $57.83 101 45202 171
034139 LE F BROS clothing servicelfloor runner $57.83 101 43120 171
034139 LE F BROS clothing service/floor runner $61.02 101 42120 220
034140 LO 0, ANDREW clean fire hall-feb&mar $120.00 105 42280 220
it ME ARDS I c-clamps, bandsaw blades, socket holders $82.61 101 45201 220
MI NESOTAPLANNING annexation fee $25.00 101 41910 431
o 3 MUNICIPAL DEVELOPMENT G:;ORP mar EDA services $2,282.64 150 46500 300
034144 PE A I 4/5 cc retire $170.00 101
034145 RE 'S AUTO ELECTRIC ¡ , battery-John Deere $52.74 101 45202 220
034146 STEARNS COUNTY AUDITO~-TREAS tax search fees $10.00 101 41910 449
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· I Attachment: 111 or No I
REQUEST FOR COUNCIL ACTION I
Consent Agenda (c)
DATE: <April 1 2, 2004
Administration
GINATING DßPAR~MENT DEPARTMENT APPROVAL
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~e'Unent;:ltcy.... ..1
P!VIOUS ACTION !
The City CouncIl .adoptel an invesUnent poltcym1997
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COMMENDED BOARD ACTION
A opt a revised Investmlntpolicy.
~S1blY bettetm~S2Tetter ret~..uninVesUnenŒ
C I MMENTS/RECOMMENDATIONS
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A · a result of the new C}editUnionin St. Joseph, We, would hke to be able to ,check out possible
in· estment opportunitid and rates with them. In order to do this, we first need, to make a few changes in
th investment policy chhnging banks to financial institutions.
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CITY OF ST. JOSEPH
INVESTMENT POLICY ·
PURPOSE:
The purpose of this policy is to establish specific guidelines the City of St. Joseph will use in the
investment of City Funds. It will be the responsibility of the Investment Committee to direct the
Clerk/Administrator/Treasurer to invest City funds in order to attain a market rate of return while
preserving and protecting the capital of the overall portfolio. Investments will be made, based on
statutory constraints, in safe, low risk instruments.
SCOPE:
The ClerklAdministrator/Treasurer under the direction of the Investment Committee is responsible
for the investing of all funds in the custody of the City including, but not necessarily limited to, the
General Funds, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Enterprise
Fund, Agency Funds, and Excluding the pension funds.
PRUDENCE:
The standard of prudence to be used by investment officials shall be the "prudent investor" and
shall be applied in the context of managing the overall portfolio. Investment officers acting in
accordance with this policy and with MN Statute 475.66 and 118 and exercising due diligence
shall be relieved of personal responsibility for an individual security's credit risk or market price
changes, provided that reasonable action is taken to control adverse developments and ·
unexpected deviations are reported in a timely manner.
OBJECTIVE:
There are three main objectives of all investment activities that are prioritized as follows:
A. Safety
Safety of principal is the foremost objective of the City. Each investment transaction
shall seek first to insure that capital losses are minimized. The objective will be to
mitigate credit risk and interest rate risk.
Credit Risk is the risk of loss due to failure of the security issuer or backer.
Interest Rate Risk is the risk that the market value of securities in the portfolio will fall
due to changes in general interest rates.
B. Liquidity
The investment portfolio shall remain sufficiently liquid to meet all operating
requirements that may be reasonably anticipated. This is accomplished by structuring
the portfolio so that securities mature concurrent with cash needs to meet anticipated
demands.
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The in~estment portfolio of the City of St. Joseph shall be structured to attain a
market-average rate of return through budgetary and economic cycles, taking into
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consideration the City's investment risk constraints, cash flow characteristics of the
portfolid and prudent investment principles.
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~yUy~j~~\~P/~~~~\r~~ie~!~,9~",!~,~ above objec~ives .it ~s the P?licy of the City ofSt. Joseph to offer
1811111..1,11"... and companies within the City of St. Joseph the opportunity to bid
on investments; hoiever, the City of St. Joseph will seek competitive investment yields.
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I DELEGATION OF AUTHORITY:
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Management respo~sibility for the investment program is hereby delegated from the City Council
to the Investment Cpmmittee, who shall establish procedures for the operation of the investment
program, consistent with this investment policy. Such procedures shall include delegation of
authority to personsj responsible for investment transactions. The Investment Committee shall be
responsible for all ¡transactions undertaken and shall establish a system of internal controls
designed to prevent losses from fraud and employee error.
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i CONFLICT OF INTEREST:
Any City Official (eiected or appointed) involved in the investment process shall refrain from
personal business ~ctivity that could conflict with proper execution of the investment program or
which could impair h,is/her ability to make impartial investment decisions.
· I AUTHORIZED FINANCIAL INSTITUTE AND DEALER:
In accordance Withl Minnesota Statute 118-005, th,e responsibility for conducting investment
transactions reside$ with the City Council of the City of St. Joseph. Also, the Council shall
authorize the Investment Committee to exercise the powers of the Council in designating a
depository of the Runds. Preference will be given to local financial institutions. In' selecting
depositories, the credit worthiness of the institutions under consideration shall be examined by
the Clerk/Administra'tor/Treasurer,
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All ~!.I!..~lllimm:MI"w selected as shall be in good standing with
dtMi'YIC, "I'I,y*",,,,,*,,,,,#..&II,"'" .~l ,,,,y , "I
FDIC '!tj1ct;tl':;\~I. All <pity investments with such shall be covered by
FDIC 1:.1.11 or cqllateralized at 110%.
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Only approved secúrity broker/dealers selected by creditworthiness shall be utilized (minimum
capital requirement I $7,5000,000 and at least seven years of operation). These may include
"primary" dealers ot regional dealers that qualify under Securities and Exchange Commission
Rule 15c3-1 (uniform net capital rule).
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All financial institutiohs and broker/dealers must supply the following as appropriate:
· aUdited financial statements
· pro6f of National Association of Securities Dealers (NASD)'certification
· proof of state registration
· completed broker/dealer questionnaire for firms who are not major regional or
national firms
· · certification of having read the City's investment policy
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BROKER REPRESENTATIONS: .
Municipalities must obtain from their brokers certain representations regarding future
investments. Minnesota Statutes, Section 475.66, Subdivision 6, require municipalities to provide
each broker with information regarding the municipality's investment restrictions. Before engaging
in investment transactions with the City of St. Joseph the supervising officer at the securities
broker/dealer shall submit a certification annually according to MN SS 118.05. The document will
state that the officer has reviewed the investment policies and objectives, as well as applicable
state law, and agrees to disclose potential conflicts of interest of risk to public funds that might
arise out of business transactions between the firm and the City of St. Joseph. All financial
institutions shall agree to undertake reasonable efforts to preclude imprudent transactions
involving the City's funds.
AUTHORIZED AND SUITABLE INVESTMENT:
Minnesota Statutes, Section 475.66, Subdivision 3, lists all permissible investments for
municipalities. This list establishes the maximum investment risk permitted for a Minnesota
municipality. Even though MN Statutes 475.66 provides for more instruments to be used for
investing purposes; the following is a listing of investments the City will be authorized to invest in:
1. Government Securities: Instruments such as bonds, notes, bills and other securities
which are direct obligations of the federal government or its agencies, with the principal
and interest fully guaranteed by the U.S. Government or its agencies.
2. or nonnegotiable instrument issued by a
and insured up to $1000,000 by the Federal .
3. Repurchase Aqreement: An investment which c~~~i~~~()f~()~i[!1~I,~~Q~~~;> transactions,
where an investor purchases securities from a Îii:lI!i1lItifiilíl1lii1f,iillli'. or dealer. At
the same time, the selling financial institution or NCUA or dealer agrees to repurchase
the securities at the same price plus interest at some agreed-upon future date. The
security purchased is the collateral protecting the investment.
4. Anv security which is a general obligation of the State of Minnesota or any of its
municipalities.
5. Statewide investment pools which invest in authorized instruments according to MN
Statutes 475.66.
6. Monev market mutual funds which invest in authorized instruments according to MN
Statutes 475.66.
7. Investments in mortgage derivatives is prohibited.
Interest-bearing deposits in authorized depositories must be fully insured or collateralized.
COLLATERALlZATION:
Collateralization will be required on two types of investments, Certificates of Deposit and
Repurchase Agreements. In order to anticipate market changes and provide a level of security for .
all funds, the collateralization level will be 110 percent of the market value of principal and
ccrued interest. When the pledged collateral consists of notes secured by first mortgages, the
. olleterellevel will bei40% of the market ve!"e of prlncipel end eccmellnte,est. Colletere! shell
e assigned to th' City of St. Joseph and be subject to release by the City's
~Ierk/Administrator/Tr asurer. All Certificates of Deposit and Repurchase Agreements purchased
y the City shall be held by the City itself or held in third party safe keeping by an institution
tlesignated as primart. agent. The primary agent shall issue a safe keeping receipt to the City
listing the specific ins~rument rate, maturity and other pertinent information. All deposits will be
'Insured or collateralized in accordance with Minnesota Statues Chapter 118.
DIVERSIFICATION: I
he City will attempt ~o diversify its investments according to type and maturity. The portfolio, as ,¡
much as possible, will contain both short-term and long-term investments. The City will attempt to
match its investments with anticipated cash flow requirements. Extended maturities may be
utilized to take advan~age of higher yields. An attempt to keep the level of extended maturities
near 35% of the total investments is desired; however, no more than 40% of the total investments
should extend beyond five (5) years and in no circumstance should any extend beyond 10 years.
INVESTMENT REPORTING:
TheClerk/Administra or/Treasurer shall have an investment report prepared at least quarterly,
including' a manage I ent summary that provides a clear picture of the status of the current
investment portfolio and transactions made over the last quarter.
CONCLUSION:
. The intentof this poli y is to ensure the safety of all City funds. The main goal of the City will be
to achieve a market r te of return while maintaining the safety of its principal.
Adopted by the City ouncil for the City of St. Joseph this _ day of ,2004.
Larry Hosch Judy Weyrens
Mayor of St. Joseph Clerk/Administrator
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Minnesota Lawful Gambling 8/03
LG215'Lease'for Lawful Gambling Activity , Page 10f2 '6-1'2
Name of legal Owner of premises CitY' .
~,/~ 11. 4t:
Name of lessor Street a City
(If same as legai Owner. write ,in. "SAM¡:")
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Name of leased premises " Street address City Zip Daytime phone
lL171 Q \'1 N Colk e~ Ævt!:- ~T, Jõ~ h f{ rJ CfM~7 ßWf;ßë, 7
Name ofl rganKon leasing~~es) ~nization license nu ber, Daytime phone
Sr, :f'c . e.U'.ecXb~ ..;..02-9 (o~ Z2D~ ~~ ... f(~.,
Rent ,Information
(fo(activity inVOlving pull-tabs,tipboard$, paddlewheels, anØ pull-tab disperysing dèviœs. No lease required for raffles.) ~
Booth operation - sales of gambling equipment by an employee (or ' Bar operation - sales of gambling equipment within a leased
volunteer) of a licensed organizatión within a separate enclosure that Is . premises by,an employee of the lessor from aoommon area where
distl¿,ct ~.2reas ~~ ~ an~ra~ ~~.:-. ~ _ _ _ ...:Jood and~era~~!!!> sold..;... _ _._ _..... _,_ _ .
r , ' ". Does'your organization OR, any other OrganlzatlOncondu,5rntbllng "
from a booth operation at this locatiOn? ~ Yes, No . , '" ' .
L~~_~__....._.....__~~__~~.....__~__~______.....___~_J
If you ànswered yes tothe question above, rent Ii~its are If you ansWered no to the quéstic,n above, rent limits are
based on the following combinations of operation: based on the following combiòåtions ofòperatiol): .
- Booth operatiOn. , ' " . " ~ Bar operation " . ,,',' '
- Booth åperationanci pull-tab dispensing device -. Bar operation with pUlHabdiSpeilsing 'device
- Booth operation and bar operation " ". Pull~tab dispenSing device onlY .
- Booth operation, bar opeÌãtion, and pull-tab dispensing device . . .
.. The maximum rent allowed may not exceed $1,750 in The maximum rent allowed may notexœed $2,000 in
total per month for all organizations at this premises. total ,per month for all organizations atthis'premises.
Complete one option: Completeon'e option: . ,
Option A: 0 to 10% of the gross profits per month. Option A: 0 t020%Ofth~OSS profits per month. .
Percentage to be paid % Percentage to be paid " ), % . .
Optiol)B: When gross profits are $4¡000 or less permonth, $Oto Option B: When gross profits are $l,aOO or lesspermonth, $0 to
$400 per month maY be paid. Amount t:Q be paid $ , . $200 per m~th may be paid. Amounttobepaid$ .
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Option ç:$otO $4 )() pt;!r monthmaybe paid on the first $4,OQO. Option C: $0 to $200 per month 'may be paiéÍ On the first$l,QOO .
, Ofgro~pròflt Alriountto be paid $ ,'~ PlusO%to of gross profits. Amounttobepaid.$ .',. Plu~O%to
10%qf the gross profits rTlaý be paid per month on grosS profits. 20% of the!grOss profits may be paid.per montlÌ on grôssprofits
over $4~OQO~ P.ercentag~ to be paRI' % . , over$l,OOO. Percentage to be paid % .
'NorE: If there are any other teniis or conditions for rent-related O1eck ëllI activities thatwill œconducted:
expenses¡ they must be Identified onpage2:under Acknowledgment jlpull-tabs 'PuIH:i3bs with dis¡)ensingdevjce , .
of Lease Terms and are subject to Board ãpproval. . . Tip~rds XPaddlevvheel ' Paddlêwheelwith table
Bingo and/or Bar BingoOccasioris Rent Informat~on;Birigo
Noon Hour Bingo Occasions
Rer'ltfor bingo ðndaU pther gamblingàctivities Rent may not exceed $25 per day for noon hour
conducted during a bÌl1g0 occasion may not' exceed:
· $200 per occasion for up to 6,000 square feet bingo' conducted between 11 a.m. and 2 p.m. at a
· $300 per occasion for up to 12,000 Square feet premises with a license for the sale of intoxicating
· '$400 per occasion for more than 12,000 square feet beverages on the· premises.
· $25 per occasion for bar bingo conducted at anytime in a Rent to be pëlidper bingo Occasion $
bar (regardless 'of square footage). Your organization
must conduct another form of lawful gàmbling, and' the r----~----.....----,
For any new bingo activity not- previouslV ' ,
premises muSt: serve intoxicating liquor or 3.2 percent I included in a Premi5e$ Pennit Application, 1
malt beverageS. 'I attach a separate sheet of paper listing the I
Rent to be paid. per bingo occasion $', days andhouÏ$ that bingo will be conducted.
L ' ' " " , , . J
If this is an amended lease showing changes ocœrring during the term of theœrrent premises permit~ both parties
Amended that signed the lease must initial and date all changes. Changes must be submitted to the Gambling Control Board
Lease at least 10 days pñor to the change. Write in the date that the changes will be effective~ ~_. .
Only Lessor Date '. Organization Date
· I Attachment: Yes or No I
REQUEST FOR ,COUNCIL ACTION
Consent 3 (e)
DATE: April 15, 2004
Administration
o . GINATING DEPr DEPARTMENT APPROVAL
A ENDA ITEM .
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BUlsinessAssociate Agre~ment - Authorize the Administrator to execute an Agreement between the City
of St. Joseph and Hollartd & Frank to share protected information.
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P VIOUS ACTION I
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EffectiveApril 14, 2004; the new HIPP A regulations take effect and the City cannot quote insurance rates
wi hout entering .into this agreement. Further, as the agent for the City's health insurance, they have
ac ess to sensitive materialand the City needs to approve of such.
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COMMENDED C01)NCIL ACTION -
A thorize the exeCUtiOnbfth~ agreement as presented.
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C MMENTSIRECOMlY1ENDATIONS
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. Holland and Frank
EXECUTIVE AND EMPLOYEE BENEFIT SOLUTIONS. INC. ·
March 23, 2004 C. Scott Ebersole, Princjpal
Judy Wyrens
City of St. Joseph
PO Box 668
St. Joseph, MN 56374
Dear Judy,
Effective April 14, 2004, the HIPAA Medical Privacy Regulations apply directly to
group health plans sponsored and maintained by employers and as a result,
apply indirectly to employers. The term "group health plan" includes employer
sponsored and maintained group benefit plans (e.g., group medical plans, group
dental plans, group vision plans, Section 125 Medical Reimbursement Plans)
which reimburse for medical expenses.
The purpose of the HIPAA Medical Privacy Regulations is to prohibit employers
from using protected health information created or received through the group
health plan for employment related decisions (e.g. promotions, raises, firing, ·
demotions). Protected health information is individually identifiable health
information relating to past or present medical conditions and past, present or
future coverage under a group health plan.
One of the major obligations that group health plans and sponsoring employers
have is the responsibility to safeguard protected health information when, in the
course of operating the group health plan, it becomes necessary to share
protected. health information with outside entities/organizations (e.g. Third Party
Administrators, COBRA Administrators, Agents/Brokers).
In order for the group health plan and sponsoring employer to safeguard this
information, the HIPAA Medical Privacy Regulations require that the group health
plan and sponsoring employer entire into written agreements with the outside
entity/organization, called a business associate, with whom protected health
information is shared.
In the course of operating the group health plan(s), you share protected health
information with Holland & Frank Executive and Employee Benefit Solutions, Inc.
the agent/broker for the group health plan(s). Therefore, under the HIPAA
Medical Privacy Regulations, the sponsoring employer, and Holland & Frank
PO Box 489 · 118 12th Avenue N. · St. Cloud, MN 56302 ·
(320) 253-2730 · 1-800-321-2673 · (320) 253-5715 - FAX
Securities and advisory products offered through Princor Financial Services Corporation, 800/247-4123. member SIPC.
Insurance issued by Principal life Insurance Company and the companies available through the Preferred Product NetworksM, Inc.
C. S,ott Ebersole, Princor Registered Representative. Financial Advisor. Senior Financial Services Representative. Prine or. Principal
Life and the Preferred Product NetworksM are members of the Principal Financial Group·, Des Moines, IA 50392. Holland & Frank
Executive and Employee Benelit Solutions, Inc. is not an affiliate of any company of the Principal Financial Group.
Executive and Employee Benefit Solutions, Inc., must enter into a written
· agreement requiring Holland & Frank Executive and~mployee Benefit Solutions,
Inc. to safeguarq the protected health information it receives.
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Enclosed is abu~inessassociate agreement for Hollaöd & Frank Executive and
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Employee Benefir Solutions, Inc. The agreement has,beenexecuted on behalf of
Holland & Frank Executive and, Employee' Benefit Solutions, Inc.
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Please note that ionesignatureiS required. Have an authorized officer of your
company sign on! behalf of the employer. ,,¡
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After signature, please make a copy of the business ~ssociate agreementfor
your own réCord$~ 'Return the origtnals~gnedagreemènt to Holland & Frank
Executive and" Employee Benefit Solutions, Inc. prior to April 1, 2004.
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Thank you for yoµr prompt attention to this matter.
Very Truly Yours)
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J{O«a7Uf¿cP+,,¡Z ~cutive antf'Empwyee ~enefitSo[utions, Inc.
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BUSINESS ASSOCIATES CONTRACT
This Business Associates Contract (Agreement) is entered into by and between .
City of St. Joseph (Covered Entity(ies)) and C. Scott Ebersole, Holland & Frank
Executive and Employee Benefit Solutions, Inc., (Business Associate) effective as
of April 14, 2004.
WHEREAS, the Covered Entity(ies) is a group health plan as defined in the
privacy rules adopted pursuant to the Health Insurance Portability and
Accountability Act of 1996 (HIPAA); ,
WHEREAS, the Business Associate wishes to perform on behalf of the Covered
Entity(ies) treatment, payment or health care operation as defined by HIPAA;
WHEREAS, the parties wish to set forth their understandings with regard to the
use and disclosure of Protected Health Information (PHI) by the Business
Associate in performance of it obligations;
In consideration of the mutual promises set forth below, the parties hereby
agree as follows:
A. OBLIGATIONS AND ACTIVITIES OF BUSINESS ASSOCIATE
1. Use of Protected Health Information (PHI). Business Associate .
shall not use or further disclose PHI other than as permitted or
required by this agreement or as required by law.
2. Safeguards. Business Associate agrees that it will implement all
appropriate safeguards to prevent the use or disclosure of PHI
other than pursuant to the terms and conditions of this Agreement.
Business Associate agrees that performance of its obligations to
. implement safeguards includes establishing procedures that limit its
< use and disclosure of PHI to the minimum necessary amount of
information required for the intended purpose, including limiting
access to PHI within its organization to those employees with a
need to know.
3. Unauthorized Disclosures of PHI. Business Associate shall, within
ten (10) days of becoming aware of a disclosure of PHI in violation
of this Agreement of Business Associate, its officers, directors,
employees, contractors, or agents or by a third party to which
Business Associate disclosed PHI, report to Covered Entity(ies) any
such disclosure. Business associate agrees to mitigate, to the
extent practicable, any harmful effect of the unauthorized .
disclosure.
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4. Agr~ement With.Third Parties. Business Assodate agrees to ensure
· that any agent, including a subcontractor, to whom it provides PHI
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rec~ived from, or created or received by Business Associate on
behalf of the Covered Entity(ies) agrees to the same restrictions
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and! conditions that apply through this Agreement Business
Associate with respect to such information.
5. AJss to Information. Within. ten (10) days of a request by the
Covered Entity(ies)for access to PHI about an individual contained
in al Designated Record Set, Business Associate shall make available
to the Covered Entity(ies) such PHI for so long as such information
is rr1aintained in a Designated Record Set. In the event any
indiVidual 'requests access to PHI directly from the Business
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Ass~ciate,BusinesSAssodate shall respond to the request for PHI
wit in two (2) days. Any denials of access to the PHI requested
shall bethe responsibility of the ,Business Associate.
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6. Availability of PH I for Amendment. Business Associate agreesto
make any amendments to PHI in aDesignated Record Set that the
Cov¢redEntity(ies)directs or agrees to pursuant to 45 CFR 164.526
att~e requestof the Covered Entity(ies) or an individual, and in the
time and manner designated, by Covered Entity(ies).
· 7. Ins¿ection of Books and Records. Busln€'!s Associate agrees to
ma~eitsinternal, practices, books and recor-ds relating to the use
andidisclosure of PHI receivedfrom, or created or received by
Business Associate on behalf of Covered Entity(ies) availableto the
Cov¢red Entity(ies), or at the request of the Secretary of the U.S.
Department of Health and Human Services or designee, in a time
andlmanner designated by the Covered Entity(ies) or the Secretary,
for purposes of the Secretary determining Covered Entity(ies)
Compliance with HIPAA.
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8. Accounting of Disclosures. Business Associate agrees to maintain
and make available to the Covered Entity(ies)an accounting of
disclosures, of PHI as would ,be required for Covered Entity(ies) to
respond by an individual made in accordance with 45 CFR 164.528.
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Business Associate shall provide an accounting of disclosures made
durihg the six years prior to the, date on which the accounting is
reqÛested., At a minimum, the accounting of disclosures shall
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incl~de the following information:
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~. Date of disclosure,
b. The name of the person or entity who received the PHI, and
· I if unknown, the ë3ddress of such entity or person,
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c. A brief description of the PHI disclosed¡ and¡
d. A brief statement of the purpose of such disclosure, which .
includes an explanation of the basis of such disclosure.
In the event the request for an accounting is delivered directly to .
the Business Associate¡ the Business Associate shall respond to the
request within two (2) days. Any denials of the request for an
accounting shall be the responsibility of the Business Associate.
Business Associate agrees to implement an appropriate
recordkeeping process to comply with the requirements of this
Section.
B. PERMITTED USES AND DISCLOSURES BY BUSINESS ASSOCIATE
1. Business Associate shall not use or disclose PHI for any purpose
other than performance of services for Covered Entity(ies) as the
agent or broker of record. Except as otherwise limited by this
Agreement¡ Business Associate may use or disclose PHI to perform
functions¡ activities¡ or services fori or on behalf off Covered
Entity(ies) as specified above, provided that such use or disclosure
would not violate HIPAA if done by the Covered Entity(ies).
2. Except as otherwiseJimited by this Agreement¡ Business Associate .
may provide PHI to not applicable. a business associate of the
·Covered Entity(ies)¡ for tile limited purpose of providing data
analysis and data aggregation services on behalf of the Covered
Entity(ies) as defined in 45 CFR Sec. 164.50l.
C. OBLIGATIONS OF COVERED ENTITY(IES)
a. Covered Entity(ies) shall provide Business Associate with
notice of privacy practices that Covered Entity(ies)
produces in accordance with 45 CFR 164.520¡ as well as
any changes in such notice.
b. Covered Entity(ies) shall provide Business Associate with
any changes in¡ or revocationof¡ permission by individual
to use or disclose PHI¡ if such changes affect Business
Associate's permitted or required uses and disclosures.
c. Covered Entity(ies) shall notify Business Associate of any
. restriction to the use of disclosure of PHI that Covered
Entity(ies) has agreed to in accordance with 45 CFR
1654.522.
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D. PERMISSIBLE REQUESTS BY COVERED ENTITY(IES)
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Covered. Eptity(ies) shall not request Business Associateto use or disclose
PHI inan~ manner that would not be permissible under HIPAA if done by
the Cover~d Entity(ies).
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E. ,TERMINiTION
1. Term. The term of this Agreement shall begin on the, Effective
Dat~and shall remain in effect until terminated under Section 5(b)
of tihisAgreement.
2. Termination. This Agreement shall be terminated only as follows:
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a. rermination For Cause
¡This Agreement may be terminated by the Covered Entity(ies)
~pon Fifteen (15) days written notice to the Business Associate
in the event that the Business Associate breaches any provision
c::ontained in paragraphs Aor Bof this Agreement and such
breach is not cured within such fifteen (15}day period;
p'rovided, however, that in the event thattermination, of this
· ~greement is not feasible in the .covered Entity(ies) sole
discretion, Business Associate hereby acknowledges that the
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Çovered Entity(ies) shall have the right to report the breach to -
the Secretary, notwithstanding any other provision of this
Agreement to the contrary.
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b. Termination Due To Change In Law
, Fitherparty,may terminate this Agreement effective upon thirty
(30) days advance written notice to the other party inthe event
that the terminating party has sought amendment of this
Agreement pursuant to Paragraph G (1) and no amendment has
been agreed upon.
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c. Termination Without Cause
:ither may terminate this Agreement effective upon one
hundred eighty (180) days' advance written notice to the other
party given with'or without any reason.
3. Return or Destruction of PHI
· updn termination of this Agreement, Business Associate shall return
ortstroy all PHI received from Covered Entlty(les), orçreated or
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received by Business Associate on behalf of Covered Entity(ies)
within 180 days from the date of termination. This provision shall .
apply to PHI.
Notwithstanding the above, to the extent that it is not feasible to .
return or destroy such PHI, the terms and provisions of Paragraph
A and B shall survive termination of this Agreement and such PHI
shall be used or disclosed solely for such purpose which prevented
the return of destruction of such PHI.
F. DEFINITIONS
Terms used, but not otherwise defined, in this Agreement shall have the
same meaning as those terms in 45 CFR 160.103 and 164.50l.
Capitalized terms within this Agreement is defined in the text or as
follows:
1. Designated Record Set means a group of records maintained by or.
for the Covered Entity(ies) that is (a) medical records and billing
records about individual maintained by or for the Covered
Entity(ies), (b) the enrollment, payment, claims, adjudication, and
case or medical management record systems maintained by or for
a health plan, or (c) used, in whole or in part, by or for the Covered .
Entity(ies) to make decisions about individuals. As used herein the
term "record" means item, collection, or grouping of information
that includes PHI and is maintained, collected, used, or -
disseminated by or for the Covered Entity(ies).
2. Individually Identifiable Health Information means information that
is subset of health information, including demographic information
collected from an individual, and
a. Is created or received by a health care provider, health plan,
employer, or health care clearinghouse; and
b. Relates to the past, present, or future physical or mental health
or condition of an individual; the provision of healthcare to an
individual; or the past, present, or the future payment for the
provision of healthcare to an individual; and (1) identifies the
individual or (2) with respect to which there is a reasonable
. basis to believe the information can be used to identify the
individual.
3. Protect Health Information (PHI) means individually Identifiable .
Health Information that is (a) transmitted by electronic media, (b)
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maintained in any medium constituting electronic media, or (c)
. tramsmitted or maintained in any other form ormedium. PHI shall
notl include (a) education records covered by the Family Education
Right and' Privacy Act, as amended, 20 USC Sec. 1232g and (b)
records described in 20 USC Sec. 1232g (a) (4) (B) (iv). ' .
G. GENERAL PROVISIONS
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1. Am6ndment. ,This Agreement may be amended only by the mutual
written agreement of the parties. The partiesagreetotake such
action as is necessary to amend this Agreement from time to time
as in, necessary for the, Covered . Entity(ies) to comply with the
reqµirementsof HIPAA.
2. Indemnification~ Each party shall release, indemnity and hold the
other harmless from and against any claims, fees, and costs
incl]uding, without limitation, reasonableattorneys'fees and costs,
whl,ch may be incurred by the' acts of that party as a result of or
rel*ed to the other party's activities pursuant to this Agreement.
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3. Remedies. The parties acknowledge the breach of Paragraphs A or
B qf this Agreementmay cause irreparable harm from whichthere
.- is 10 adequate remedy at law. In the event of a breach, or if
Covered Entity(ies) has actual notice of an intended breach,
Coyered Entity(ies) shall, be ,entitled to a remedy of specific
performance and/or injections refraining Business Associate from
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violating or further violating this Agreement. The parties agree the
eleçtion of the Covered Entity(ies) to seek injective relief and or
sp~cifjc performance of this Agreement does notfor~close or have
any effect on any right the Covered Entity(ies) may have to recover
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4. Suwival. BusinessAssociate's obligation to limit its use and
disçlosure oFProtected Information asset out in Paragraphs A and
B sUrvivethe termination of this Agreement so long as Business
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as described in this Agreement.
5. GoterningLaW.ThisAgreement.sBall be çonstructed aod enforced
in, accordance with the laws of the State of Minnesota.
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6. Assigns. Neither this Agreement nor any ,of the rights, benefit,
du~ies, or obligations provided herein, may be assigned by any party
. to this Agreement without the,prior written consent of the other
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7. Third Party Beneficiaries. Nothing in this Agreement shall be .
deemed to create any rights or remedies in any third party.
8. Interpretation. Any ambiguity in this Agreement shall be resolved
in favor of a meaning that permits the Covered Entity(ies) to
comply with HIPAA.
9. Notices. Any notice given under this Agreement must be in writing
and delivered via first class mail, via reputable overnight courier
service, or in person to the following address or facsimile numbers
as the parties may specify by the notice:
If to Covered Entity(ies): City of St. Joseph
PO Box 668
St. Joseph, MN 56374
If to Business Associate: C. Scott Ebersole
Holland & Frank Executive and
Employee Benefit Solutions, Inc.
118 12th Ave North
P.O. Box 489
St. Cloud, MN 56302-0489 .
IN WITNESS WHEREOF, the undersigned have executed this Agreement:
Employer Name Business Associates
Signed: Signed: (/¡~~
Date: Date:
Name: Name: C. Scott Ebersole
(Print) (Print)
Title: Title: Principal
Z'" ::::::::::::::::~:~:
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eD -:-:.:-::-:-:-:-:-:.
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I Attachment: Yes or No I
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REQUEST FOR COUNCIL ACTION I
Consent 3 (f)
DATE: April 15,2004
Administration
GINATINGDEP TMENT DEPARTMENT APPROVAL
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Odinance Amendment + Authorize the Mayor and Administrator to execute the adoption of Ordinance
:rorm warer,util1~,..1,. .......<,.. i. .. 'i, i . i i. i,...i··.·., i,.i...
P VIOUS ACTION. . .. .. . .' .' . . . ....,. . . .
;rè CQuncil he:s~adco~sídereblediscusslOn on. the establ1sbmenfofe StormWaterUtil1~ Tms
OJdinance has been reviewed by both Joe Bettendorf and Sue Dege.
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COMMENDED cot'9IL ACTION ~
A opt as presented ,
FI, CAL IMPACT
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C MMENTS/RECOMMENDATIONS
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ORDINANCE 44 STORM WATER UTILITY
Section 44.1: PURPOSE. This Ordinance sets forth uniform requirements for the
establishment of a Storm Water Utility.
The purpose is to provide a funding mechanism for the following services:
a) The administration, planning, implementation, and maintenance of storm water Best
Management Practices (BMPs) to reduce the introduction of sediment and other
pollutants into local water resources.
b) The administration, installation, operation, maintenance and replacement of public
drainage systems.
c) Activities necessary to maintain compliance with the National Pollutant Discharge
Elimination System (NPDES) Permit requirements established by the U.S.
Environmental Protection Agency, including preparation, implementation and
management of a Storm Water Pollution Prevention Plan (SWPPP) to address the ·
following control mea~ures:
1) Public education and outreach on storm water impacts.
2) Public involvement/participation.
3) Illicit discharge detection and elimination.
4) Construction site storm water runoff control.
5) Post-construction runoff control in new development and redevelopment.
6) Pollution prevention for municipal operations.
d) Other education, engineering, inspection, monitoring, testing and enforcement
activities as necessary to maintain compliance with local, state and federal storm
water requirements.
Section 44.2: ESTABLISHMENT OF A STORM WATER UTILITY. There is hereby
established a public utility to be known as the Storm Water Utility for the City of St. Joseph. The
Storm Water Utility shall be operated as a public utility pursuant to the City Code of Ordinances
and applicable Minnesota Statutes. The revenues derived therefrom shall be subject to provisions
of this Section and Minnesota Statutes Section 444.075. The Storm Water Utility shall be part of
the Public Works Department and shall be administered by the Public Works Director. This
Ordinance shall apply to the entire City of S1. Joseph.
44.3: DEFINITIONS. Unless the context specifically indicates otherwise, the following terms,
as used in this ordinance, shall have the meanings herin-after designated. ·
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. rid, l:Surfacc Area, "SurfaceAr~a",referredtoherein as "SA':' shall be the areaofthe parcel
iacres, subject to ,ystaI!d'!Tiliz~tiOU, adjustments or exceptio!1SoutIined in this ordinance,¡
§ubd, 2: Land Use. '1he. "Land Use" for a given .parcel ,shall be the, "tax classification': for tha~
narcel on record at th~ Stearns County Recorder's Office. i
"i F", is the ratio of!the volume of runoff generated by the Surface Area of a particularland use
t the Surface Area of a detached single-family land use. Runoff detennination shalLbe based on
a 2-inch rainfall and *atural Resources Conservation Services (NRCS)"Type B" soil ,i,
C nditions. The REF for various land uses within the, City shall be as set forth in the table below.
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Land Use REF
Single1Family Residential 1.00
Multi-:t;<amily Residential 2.72
Institutional 3.30
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Industrial 3.30
Commhcial 4.23
Public,IQuasi Public Exempt
Parks, OpenSpaces, Cemetaries Exempt
Road Right-of-Way Exempt
. Lakes, ßtreams, Wetlands . Exempt
Agricu~tural, Undeveloped Exempt
T eREF for LandUs~s notJistedabove, shall be dete111lined by ;he CityEngineer based ón
p obable hydrologicrJsponse.
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Slllbd. 3: Unit Rate. "Wnit Rate", referred to herein as "DR", is the rate in dollars per acre to be
c argedper one (1) REF.
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4 .4: RATES AND CHARGES.
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S . bd. 1: Establishing Unit Rates: The City Council shall from time to time, by resolution,
establish the Unit Rat9 for each .REF. The Unit Rate so established shall be on file with the City
c~rkl Administrator aJ1.d. shall be used to compute the charges for a given parcel of land based on
th fo llowing f0111lula: I
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Stonn Water Charges = (DR) x (REF) x (SA)
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S bd 2: Standardized (Charges. The following rules shall apply for the purpose of simplifying
an equalizing charges¡:
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1) A standard Surface Area of 0.30 acres shall be used for detached single-family homes
. and for patio h~mes.
2) A standard Surface Area of 0.30 acres for each unit shall be used in computing stonn· ·
water charges for the following multi-family dwellings: duplexes, twin homes,
townhouses, and detached townhouses. (For example, a parcel that contains four
townhouse units shall have a Surface Area computed as follows: 4 units x 0.30 acres/unit
= 1.20 acres).
Parcels subject to these standardized charges shall not be eligible for Adjustments to Charges or
Adjustments to Area as set forth elsewhere herein.
Subd. 3: Adiustments to charges. No change.
Subd. 4: Adiustment to Area. The total parcel area as shown in the City Assessor's records will
be used to calculate the Surface Area for a given parcel, except that apparent errors in the
recorded values may be subject to recalculation by the City. It is the responsibility of the owner
or manager of any parcel to provide the City with necessary surveys, and otherinfonnation as
the City may reasonably request, to detennine if a parcel, or portion of a parcel, qualifies for an
exception or area adjustment. Requests for exceptions and/or area adjustments will be reviewed
after receipt of all requested information. Exceptions and/or adjustments must be approved by
the City Engineer and Public Works Director, and shall become effective the beginning of the
next billing cycle following approval.
Subd. 5: Exceptions. The following land uses are exempt from the Stonn Water Utility
Fees established herein: l) public street right-of-way, 2) wetlands and public waters as defined
by state law, 3) ponds designated and used exclusively for stonn water retention or treatment ·
purposes up to the lOO-year flood elevation, 4) undeveloped parcels, 5) publicly-owned park
lands, natural areas, and recreational fields, 6) railroad right-of-way, 7) cemeteries, 8) unsewered
parcels situated within the AG (Agricultural) zoning district of the City, and 9) City-owned land.
Subd. 6: Falsification ofInfonnation. Willful failure to provide infonnation that the City
may reasonably request related to the use, development and area of a premise, or falsification of
such infonnation, shall constitute a violation of this Ordinance.
Subd. 7: Estimated Charges. If, for any reason, precise infonnation related to the use,
development or area of a premises is not available, then Stonn Water Utility Charges for such
premise shall be estimated, and billed, based upon infonnation then available to the City.
Subd. 8: Billing Method. Stonn Water Utility Fees will be computed and collected by the
City together with other City utility fees, in accordance with the procedures set forth in Section
41 of this Code.
Subd. 9: Delinquent Accounts. Stonn Water Utility Fees past due on October lof any
year may be certified to the County Auditor for collection with real estate taxes during the
following year or any year thereafter in the manner prescribed in Section 41 of this Code,
pursuant to Minnesota Statute 444.075, Subdivision 3.
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. Subd. 10: Appeal: If a property owner believes. that the fee charged a partìcular property
ì ìncorrect, s/he mayi request revìew and re-computatìon of saìd fee.
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KREBSBACH
· I ENTERPRISES
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SUITE #217 MIDTOWN SQUARE -3333 WEST DIVISION STREET
ST. CLOUD, MINNESOTA 56301-3783
PHONE: 320-259-6885 · FAX: '320-259-6869
April 9, 2004
To: I
CITY OF ST JOSEPH
POBOX 668,AITN: JUDY WEYRENS .
ST JOSEPH Mi 56374 , ,,', ,I
Kre sbach Enterprises has signed a tentative agreement to sel/ the St. Joseph and Sartel/ I
Su erAmerica storestolCoborn's. Incorporated. If aI/ conditions of the tentative agreement are met,
the Isale may be finalize~ no later than June 9, 2004 ("Transition Date"). Both locations will remain
opel during this- transition. It is our intention to help ,make this as smooth a transition as possible for
you ,', ,',.' , I " , "
We feel that Coborn's i1 well positioned to provjde the same level of service and product values that
you have come to expe ' t from Krebsbach Enterprises. Coborn's has indicated that they are currently
· exp oring opportunities~latedto the brand of each store and will communicate their decision in the
co ing weeks. They ha 1 e also indicated that many of the stores' productsand services will continue
to boffered. Further information about changes, if any, to products and services will be provided,
as i becomes available.! _.
Unti the Transition DatJi. we will continue your SuperAmerica fleet account arrangem!:mt as usual.
afte, the Transition Datd¡. , .' ' . ,.' '.. !
We have ,chosen to senä this letter to you, the one person within your organization whom we:
con~iderto be in the be~t position to ensure that aI/personnel within your organization that need to
kn0:fabout this transitio'n are informed on a timely basis. To that end, please inform us at your;
earliest convenience if yrU will not be able to carry this out on our behalf. , ' .
If yl have any qUestior about the transition, please contact us directly at (320) 259-6885.
Tha k you for patronizing our stores. It has been our pleasure to serve you!
Wit Best Regards,
~ .~
--:Jrebsbach
Lou Krebsbach
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Lou/s/prscott/f1eetletter .doc
I Attachment: Yes or No .
REQUEST FOR COUNCIL ACTION
Consent 3 (g)
DATE:
Administration
ORIGINATING DEPARTMENT DEPARTMENT APPROVAL
AGENDA ITEM
Cigarette License - Authorize a License to Coboms mc for 304 College Avenue North
PREVIOUS ACTION
The property has been owned by Kresbach Enterprise doing business as Super America. They currently
have a cigarette license, but it is non-transferable.
RECOMMENDED COUNCIL ACTION
Authorize the Mayor and Administrator to the License as requested. .
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FISCAL IMP ACT
None.
COMMENTS/RECOMMENDATIONS
As most of you are aware, Krebsbach Enterprise is in the process of selling their property at 304 College
Avenue North and at this time they are only requesting a cigarette license. They have received the
paperwork for a 3.2 Non mtoxicating License which requires a background check and could not be
completed for this meeting. I am not sure if they will be making an application for such.
.'
· I Attachment:, Yes or No ' I
REQUEST FOR COUNCIL ACTION
Parkland Dedication Fees
DATE: April 15, 2004 ' .
Park Board
RIGINATINGDEPARTMENT DEPARTMENT APPROVAL
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GENDA ITEM I
P rk Dedication Fees i
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VIOUS ACTION
T e Park Board has reviewed differentmethods of calculating Park Dedication fees and is requested the
Council requestthe PlartningCommission to conduct a public hearing to modify the Subdivision
o dinance to change th~ fee to a per lot fee versus the current 10% fees.
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COMMENDED COUNCIL ACTION
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A thorize the PlanningÇommission to conduct a public hearing on May 3,2004 for possible amendment
to the Subdivision Ordinance
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F SCALIMPACT I
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C, nsistency with Park ~edication and Park Board Development Fees.
C MMENTS/RECOMMENDATIONS
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T e current method ofcklculatingpark dedication fees is. based on the total per acre paid for the property
be¡ing developed. Whilel this method has worked well forthe City, it is inconsistent when comparing
~velopments. For exallfple if Northland only paid 8,000 per acre and Graceview paid 15,000 per acre,
aceview would have a, much larger requirement with the need for parks being the same. Therefore,
changing the Parkland dedication fee to a per lot feeis more consistent and will provide for equal
ttiQO'ion. .i
E closed III your packet ~s a sample prepared by the Park Board. Bruce Berghorst may be present atthe
ill eting to discuss this. Jfhe cannot make it, Dale will speak to this issue.
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Area Parkland Dedication Fees as of December 9,2003 .
Wàite Park
Residential Developments: 8%
Com mercial/I ndustrial: 2%
St. Joseph
Residential Developments: 10%
Commercial/I ndustrial: 2%
Sartell
Single Family: 1 ,198 sf or $920 per lot ($0.77 per sf)
Multi-Family: 900 sf or $700 per unit ($0.78 per sf)
Com mercial/I ndustrial: 5%
St. Cloud
Single Family: 610 sf or $1,196 per lot ($1.96 per sf)
Multi-Family: 480 sf or $792 per unit ($1.65 per sf)
Commercial/Industrial: 0%
Sauk Rapids
Single Family: 1,350 sf or $1,687.5 per lot ($1.25 per sf)
Multi-Family: 700 sf or $875 per unit ($1.25 per sf)
Commercial: 5% or $2.00 per sf
Industrial: 5% or $1.55 per sf
Dedication Example: .
40 acres of land valued at $250,000 is split into 10 acres of commercial, 14 acres of single-family,
10 acres of multi-family. This leaves about 6 acres for R.O.W. and drainage ponds. Assume -
4 lots per acre of single-family (56 lots) and'12 units per acre of multi-family (120 units).
, Dedication Fees
City Commercial Single-Family Multi-Family Total
Waite Park $1 ,250 $7,000 $5,000 $13,250
St. Joseph $1 ,250 $8,750 $6,250 $16,250
Sartell $3,125 $51,520 $84,000 $138,645
St. Cloud . $0 $66,976 $95,040 $162,016
, Sauk Rapids $43,560 $94,500 $105,000 $243,060
I Proposed Fees; $3,125 I $46,816 I $81,960 I $131,901 I
*Proposed Waite Park Fees
Single Family: 1,072 sf or $836 per lot ($0.78 per sf)
Multi-Family: 876 sf or $683 per unit ($0.78 per sf)
Com mercial/lndustrial: 5%
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c::
. WOBEGON WELCOME CENTER 4/15/2004
SAINT JOSEPH, MN
A-ST JOE0401.00 D25
OPINION OF PROBABLE COST - NORTH PARKING LOT
2 CUYD 338.00 $18.00 $6,084.00
3 TYPE LV3 TON 184.00 $35.00 $6,440.00
4 TON 184.00 $34.00 $6,256.00
5 GAL 95.00 $2.00 $190.00
6 DESIGN 8618 UN FT 796,00 $8.00 $6,368.00
7 (DIRECTION ARROW) EACH 2.00 $100.00 $200.00
8 PAVEMENT (HANDICAP SYMBOL) EACH 4.00 $100.00 $400.00
9 4" PARKING SPACE (WHITE) UN FT 817.00 $5.00 $4,085.00
11 UN FT 220.00 $21.00 $4,620.00
12 UN FT 65.00 $23.00 $1,495.00
. 13 EACH 1.00 $1,200.00 $1,200.00
14 DESIGN 48-4020 UN FT 2.00 $1,500.00 $3,000.00
15 CUYD 4.00 $50.00 $200.00
SUBTOTAL - CONSTRUCTION $48,513.00
CONTINGENCY $4,851.30
ENGINEERING $4.851.30
LEGAL. FISCAL, AND ADMINISTRATIVE $4,851.30
GRAND TOTAL $63,066.90
:\S\stjoe\common\D25 Wobegon Welcome cen¡"Iestimate,XISjSOUTH LOT
.
~I;~œr 1 4/15/2004
· WOBEG N WELCOME CENTER 4/15/2004
SAINT J SEPH, MN
A-STJO 0401.00 D25
OPINION OF PROBABLE COST - SOUTH PARKING LOT
2 CUYD 520.00 $18.00 $9,360.00
3 TYPELV3 TON 305.00 $35.00 $10,675.00
4 TON 305.00 $34.00 $10,370.00
5 GAL 156.00 $2.00 $312.00
6 UN FT 1,100.00 $8,50 $9,350.00
7 PAVEMENT EACH 5.00 $100.00 $500.00
10 EACH 1.00 $1,200.00 $1,200.00
11 DESIGN 48-4020 LIN FT 2,00 $1,500.00 $3,000.00
12 LIN FT 50.00 $200,00 $10,000.00
SUBTOTAL - CONSTRUCTION $74,812.00
· CONTINGENCY $7,481.20
ENGINEERING $7,481.20
LEGAL, FISCAL, AND ADMINISTRATIVE $7,481.20
GRAND TOTAL $97,255.60
X:\S\stJoe\com UTH LOT
·
( I Attachment: Yes or No I
.
REQU~ST FOR PLANNING COMMISSION ACTION
freliminary and Final Plat-Honer. Homes
! DATE: Apri15,2004 .
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A ENDA ITEM I
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Preliminary Plat - Hone~Homes
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P VIOUS ACTION, I
T ePlanning commissilnconducted a public hearing for the Preliminary Plat for Honer Homes,
allowing the existing duplexes to be sold as separate housing units. . While those present were not
ob~ecting to the splittingiofthe property, they requested that the Commission reduce the density of the
four units in they event *ey become rental units. The Planning Commission tabled action on this matter
to ~eceive an opinion fro~ the City Attorney. The opinion is included in your packet.
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(. COMMENDED PL~ING COMMISSION ACTION
I _.
R commend the Counci~ approve the preliminary and final plat as presented.
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C MMENTSIRECOMMENDATIONS
I ,ave not reproduced thi. copies· from the last meeting. Therefore, please bring your packet with you
,. fr m the last meeting. I
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MEMO -I
TO: Judy Weyrens 1
FROM: Laurel Pugh \
DATE: March 31, 2004 ¡
RE: Grandfather Clauses in St. Joe Ordinances
FILE: City of St. Joseph - 23426 \
ISSUES ¡
(1) If property under grandfather clause is sold as a rental property to another owner, may the (
City require four rental licenses instead of two? I
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(2) May the City limit the total number of unrelated occupants to three instead of the I
grandfathered five occupants? .1
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(3) Is there a grandfather clause that applies to the number of parking spaces available? \
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SHORT ANSWERS
(1) Yes, the City may require four rental licenses instead of two. ¡
(2) Probably not. Whether the City may limit the total number of occupants depends on whether \
there has ever been a lapse or revocation of the rental license. )
(3) No, there is not a grandfather clause that applies to the number of parking spaces available, ¡
and thus, the City may require licensors to comply with the parking space requirements for \
each dwelling.
DISCUSSION ¡
(1) Licensing I
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St. Joseph Ordinance § 55.11 governs licensing of rental units. It provides that rental ¡
property occupied on or before February 1, 1981, must :file a registration before that date. In the
case of rental property ready for occupancy after February 1, 1981, the owner must :file a
registration statement and rental license before renting the building. .¡
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At first glancel it, seems. that because ,the property in question was "occupied" before '
rJ, ..198 I, ~r~~~ cbuæ.WOWd~IY. ..Howev~, ~.CWdDwnœ ~mID= ro ;
s te that the registration form must contain the following information: name" address and phone
n ber of the owner;!nameand address of the rental property and the number of units; name and
a dress of owner's ag~nt where violation notices may be sent; and other information that the '
C il ' . !
Dunc ,may reqwre. i
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Because the registration requires the above-mentioned information, it only makes sense!
~tnew owners mustlregister and license their properties. Otherwise, tenants would be unable,
t identify the owner 9r its agentior purposes of making complaints or notifying the agent about
tlationsofthecw~.AJso,the QrdúIance does no( contama transferability chµIse. Besed
o these reasons, the, qity may require anew rental, license and registration for any newly owned
re tal property. I
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(21 Limitati0ll. of Occ~pants
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81. JosephOrdfuance § 52.04, Subdivision 31 defines ''family'' as, "anynumber of
pe' sons living together\in a roomcomprise~ofa single housekeeping unit and related by blood,
iage, adoption, or finy unrelated person who resides therein as though a member ,of the
f~y.AnY group of three or more persons not so related but inhabiting a single house,
(. 1'" be considered o~ejànrl1y."
/ ThisordJnence ~ontams a$fandfa(her cbuse. That ¢buse proVides ilia( any retrtáluni.(
lic nsed after October 15, 1990, shall maintain the definition of "family" as five unrelated
~ns, nu( (hree. Th$provisionis \rnnsferabJe, which meIlns itwillapplyroany su~equen\
o ers and occupiers. However, the current definition of family will apply to rental units
lic nsedafter October 115, 1990 if the property has ever had a lapse or revocation of the rental
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C nse. '
Because theproYisionistransferable and the property was licensed before October 15,
19~0, the five-occupan~lJin.út will apply.. However, t~e City should resea:ch whe~er ~ere was
ever a lapse or revocatlqn m the rental license. Only ifthere has been, will the Cttywill be able
(0 r the occupancy or unreb\ed (0p"'sons (0 iliree.
" The City mayhaye another option to limit occupants. St. Joseph Ordinance § 55.09'
pro I . des limitations on tþe maximum number of persons living in a single dwelling unit. It
states: !
Every d~elling unit shall have at least one room which shall have not
less than~50 squarefeetoffloor area. Other habitable, rooms, except
kitchen, sbaU have an area of not less than 70 square feet. Where more
than two persons occupy a room for sleeping purposes, the required floor
area sha11!ibe increased at the rate of 80 square feet for each occupant in
(. excess 06wo.
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There is an exception to the Ordinance for the use of an efficiency living unit within an \
apartment complex. I do not believe it would apply here, but I advise you to look at it and let me
know if you believe it would apply. I advise the City to calculate the living space in the !
property at hand. If more than two persons are required to share a room, then the owner will
either have to remodel the dwelling to allow for the additional space, or limit the occupants to
two persons per "room for sleeping purposes." ¡
(3) Parking
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St. Joseph Ordinance § 52.10, Subdivision 4(b) provides that multi-family dwellings )
require 1. ~ parking spaces for each single bedroom dwelling, 2 ~ spaces for each two-bedroom
dwelling, 4 spaces for each three-bedroom dwelling, and an additional! 'l4 spaces for each !
additional bedroom thereafter.
There is no grandfather clause relating to this Subdivision. Although there is a ¡
grandfather clause under Subdivision 5, it only applies to construction of parking lots and not the
number of parking spaces required for certain dwellings. Therefore, the City may require new
licensors to comply with the parking space requirements of Subdivision 4(a). (
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· I Attachment: Yes or No I
REQUEST FOR PLANNING 'COMMISSION ACTION
IPreliminary and FinalPlat, Honer Homes
I DATE: March 1,'2004
COMMENDED PLANNING COMMISSION ACTION
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Recommend the Council approve the preliminary and final plat for Bennet Place and ,Braden Plat as
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pr sented. I
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,(. C MMENTSlREC01NDATIONS
I have reviewed this plat with the City Attorney as the plat contains property already platted and I was'
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1èrtain as to the p'oce~nre. To accomplish the platting, the pl'Qperty owner is required to submit a :
re isteredsurvey'illustrating the new lots 'and Declaration of Home Owner Obligations. The declaration
m st indicate the cornmdnwall and include responsibilities for repair and maintenance. Both of these .
reri,emeots beve been tet.
The property is éurrently zoned R2, Two Family and the platting of the property to allow for individual:
°3nership is permissible and will be consistent with the zoning. In addition the proposed plats have been
re iewed in accordance with the Comprehensive and is consistent with present and future uses.
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Zoning Map - Honer Homes
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Subject Parcels, both zoned
R? Two Fami1v
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February 18,
PlânningCòmmission
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City of st. Joseph
Dear Members:
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The dupl~xes built on the proposed plat were built in
the early 197P' as student housing. The character of both
the student' housing needs and the neighborhood where the
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duplexes are located have changed. The duplexes are now
better sui tedlto ownership as single-family ,residences and
can be priced in the range for affordable housing.
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(e Thereforè, it is the intention of Honer Bomes, Inc. to
convertthesei two rental duplexes into single-family twin-
homes and market them as such.
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Thank you.
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Sincerely, I
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Pamela M. Ell~r,
Honer Homes, Inc.
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www.cityofstjosepb.com ity of St. Joseph
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City of St. Joseph.
25 College Avenue North Public Hearing
PO Box 668
St. )oseph.MN 56374 The Planning Commission for the City of St Joseph shall conduct a public hearing on Monday, March
(320) 363-7201 1, 2004 at 7:30 p.rn.. in the City Hall. The purpose of the hearing is to consider a preliminary plat to
Fax: (320)363-0342 condo minimize the property located at 504/508 EastMimIesota Street an~ 606/608 East Minnesota
Street The area to be platted is legally described as follows:
ADMINISTRATOR Lots Five (5) and Six (6) in Block One (1) of Wagner Notsch Sub.Divisionand Lot Two (2) and the east 50.23 feet
Judy Weyrens of Lot Three (3) in Block One(l) of Wagner Notsch Sub-Division
MAYOR The proposed plat has been submitted by Honer Homes, Inc, 21 - 21st Avenue North; Wáite Park:MN
Larry J. Hosch 56387.
COUNCILORS
Alan Rassier Judy Weyrens
Ross Rieke Administrator
Gary Utsch
Dale Wick
504/508 East Minnesota Street
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AP,PLlCA TION FOR SUBDIVISION REVIEW
CITY'OFST: JOSEPH
(. 25 College ·Avenue North
St. Joseph;MN56374
i . PH:' (3~0)363~7201 F~:' (320) 363-0342
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\ DATE: February 10, 2004
H.oNER HOMES, ,INC.
p~m£Üa M. Eller ,CEO ........- !
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2il 21st. Avenue North
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White Park, MN 56387
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PHONE NUMBER(S):, (320) ,t5}~~,.?9?:__..___,_.~FAX: _[ª.?º2_..~~5-8961
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PROPE TY OWNER(S} NA,E (If different from Applicant): --:-_____
ADDRE s: i
PHONE NUMBER: FAX:
PLEASì ATTACH ANY ADDITIONAL NÄME$;ADDRE$$E$ AND TELEPHONE-NUMBER$ OF ANY
, OTHER PERSONS, FIRM AN.D CORPORATION HOLDING INTERESTS IN SAID LAND.
I/We,lh undersigned, hereb~ make the following appHcation, to the Planning Commission andCìty
í Council f the City of $1. !oseph. $Ieerns,County. Minnesole,. (Appllo""ts heve the ,esponslbittty of
. Checkín~ all applicable ordina~ces pertaining to thåir application and complying with all ordinance
requirements):! _.
A. APJlication ¡'s hE!reb~ m~de,for: (Applicant'must check any/all appropriate items) -
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X 'Preliminary Plat Review
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,("Final Plat Review
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Planned Unit Development Plan Review
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_ ~inor Subdivision Review
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B.· pert Identification N~'¡'ber(') of Property: R84.53931.DOO
Logal Description ofP,~perty: (Pleeso Atlech Motes & Bound. tJescrlptlon)
Lots Five (5) and Six (6) in Block One (1) of lvagner..Notsch
S b-Division, pur-f.;: n.r 'I;be j\!orÌfrHfest (iuaT'teT'~f th ' St}'"
, ., e ou
~st"un r e,. CNW l/q SE! J 'q) :r 0 t . .
" , ' -'!../ ,; , o. o0c.1 on ¡~~mtbør~c1 Ten (10) , T
',. ~ I '1> .n own l!hip :
N,mbered ore ¡¡und,.eaT.w¡nt:y~i'''"î:' (12h) ¡.¡ o,.tb of Ro , . . . . IN.
i '11 <",nge l\lJl11hered Twenty_ I
nine (29) e B t, ill S te" 1" s ç Oun t" '!inn~ so I"
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. ': CUy of SI. .Iosepþ^pplicalionlor Subdivision Rp.vlew P"ge 1
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2. Location: 504 and 508 East Minnesota Street, St. Joseph, 'JY.tN'.
3. Gross Area: 17,385 sq·ft
4. Number of Lots: Two ( 2)
5. Current Zoning Classification(s): R-2 .
6. Desired Zoning Classlfication(s): R-2
7. Current ZoningClassification{s) of Adjacent Parcels:
8. Name of Pending Street Name{s) Included in Development:
9. Name & Address of Land Surveyor/Engineer: Bogart Pederson & Associates, Inc
303 NE 4th Avenue. Suite 110. Waite Park. MN ·56387
D. Does the proposed preliminary plat require rezoning?
Yes, Explain
X No
E. Is the proposed preliminary plat consistent with design standards and other requirements of
the City of St. Joseph Subdivision Ordinance, Zoning Ordinance and Cor:nprehensive
Planning documents?
Yes, skip to F.
No, if 'No' applicant must complete items below in italicized print.
The request( s) which'llwe desire for our property require a variance from the following section( $) -of th.
St. Joseph City Code: . -
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Section Section , Section
Proposed variance(s):
What special conditions and circumstances exist which are parltcularto the land,structure or bui/ding(s)
involved which do not apply to the/and, structures or building(s) ìn the same zoning classification (attach
additional pages as needed)?
Do any of the special conditions, and circumstances result from your own actions (if the answer is yes, you
may not qualify for a variance)? .
City of 51. Joseph Applicallon for Subdivision Review Pege 2
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Wha facts and considerations demonstrate that the literal interpretation. of the zoning or subdivision code
orot er City code/plan woL¡ld deprive you of. rights commonly enjoyed by other properlies .in the same
distri tunder the, terms of the zoning code (attach additional pages as' needed)?
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State your reasons for believing that a variance will not confer on you any special privilege that is denied
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by th code, to other lands, ~tructures or buildings in the same district:
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State our reasons for believing that the action(s) you propose to takéislare in keeping with the spirit and
Intem·r'h~C:de? !
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State rour reasons for belieJing ;hat astrict enforcement of the provisions of the' code wouldeause undue -
hards ip. Undue hardshiPd,eans that the property ;n qÚestion cannot, be put to a reasonable use if used'
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under he conditions' Elllowe d¡by the code.. Economic considerations alone shall not constitute an undue
hards ip under the, terms of ~his code as referenced in state statutes:
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F. Describe the physical characteristics of the site, including but not limited to, topography;
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(e i City or 51. Joseph Application for Subdivision Review Page 3
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erosion and flooding potential; soil limitations; and, suitability of the site for the·type of
development or use contemplated.
The topography is flat; the property is servic.edby City water
and sewer; . there are noerosi~n ·c.ontroll or flooding potential .
G. Describe the fiscal and environmental impact the proposed development will have on adjacent
property owners and the City of St. Joseph. -'
The Twin Home is already there for many years, the platting will
have no additional environmental impact.
H. If Application is for a PUD, provide a statement that generally describes the proposed
development and the market which it intends to serve and its demand in relation to the city's
Comprehensive Plan and how the development is designed, arranged and operated in order to
permit the development and use of neighboring property in accordance with the regulations
and goals of the city.
N/A
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I. Applicants for preliminary plat review must provide with this application the names and
addresses of all adjoining property owners within 350 feet of the subject property.
J. Attach completed copy of applicable submittal checklist(s) with application.
I/We understand that any work to be done will require reimbursement to the City for any engineering, consulting, mapping
or studies that may have to be done in conjunction with this subdivision. This includes any fees in conjunction with
preliminary or final plats. In addition a check for the appropriate fee(s) must be submitted along with the application. By
signing this application below, I/We are hereby ac~nowledging this potential cost.
Honer Homes,' Inc..
E2~~. ~, ,. ,., , D~/IOlo y
CE.cJ
Applicants Signature .
~)#.~, (;Û) ,;2//o} Dc.¡
roperty Owne,. Signeture Da{e I
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City of 51. Joseph Application for Subdivision Review Page 4
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DECLARATION
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Honer Homes, Inc., a Minnesota corporation, is the owner and developer (hereafter
re erred to as the "D~vdloper") of the following residential lots locatedin Stearns County,
M nnesota (hereafterre;ferredto as the "Lots"):
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SEE ATTACHED EXHIBIT A.
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The Lots h.ave qr will have twin homes (duplexes) constructed upon them, These twin
ho es will be constructed so that each home is located on a se.parate parcel of property
C'< arcel"); however, eaÞh twin hóme will share a common wall anq. a common roof with another
b!e on an adjacent P¥':el. .
.... This Doc)11Ilent ~s intended to set ont the responsibilities and obligations of each of the
o ers of twin homes on the Lots. The intention of the Developer is to avoid future disputes and
co fusion as to who is r;esponsible for maintenance, repair, replacement, and insurance, and at
w at level such mainte?ance, repair; replacement and insurance will be maintained.
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1. Owners~ip., Each Parcel owner will own their portion of the twin home with the
exception of the common wall and common roof. Each owner will be
responsiþle for the maintenanc e, repair and replacement ofthe non-shared
portions lof their respective twin home.
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2. Maintenånce and Upkeep. Each Parcel owner must keep the structural
compon~nts and exterior surfaces of its portion()f the twin home in good repair
and condition. A Parcel owner may not do anything which may affect the
structurdl integrity of any common wall or commonToof or which may have a
negativel impact on the structural integrity of the twin home with which it shares
common! wall and roof. The cost of any maintenance or upkeep necessary for
commo9wallsor the common roofwilI be shared equally by the twin home
(. Owners who share the wall and roof. In the event that the owners of both twin
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homes do not agree on the need for maintenance, the owners must pursue dispute
resolution as provided for in paragi-aph9 of this Agreement. . .
3. Repair and Replacement, Repairs and replacements to common wall and the
common roof must be made on an as needed basis. The cost of all such repairs
and replacements shall be shared equally by the twin home owners who share the
wall and roof. In the event that the owners of both twin homes do not agree on
the need for repairs or replacements, the owners must pursue dispute resolution as
provided for in paragraph 9 of this Agreement.
4. Contractor Selection. Unless agreed by both twin home owners, all work required
by this Agreement to the common wall and common roof must be completed by
licensed contractors and must be awarded to the lowest responsible bidder.
5. Material Selection and Color. All materials used for maintenance, repairs and
replacements on the exteriors of the twin homes must be the same as in the
original construction unless such materials are no longer available, in which case
materials which approximate the original in quality and appearance may be
permitted. To the extent possible, exterior repairs and replacements must be of
the same color as those used in the original construction of the twin home.
6. Damage Caused Bv Owner. Notwithstanding anything herein to the contrary, in
the event a homeowner negligently or intentionally causes damage to the common
wall, the common roof or the adjacent twin home, that person shall be solely
responsible for any maintenance, repair, or replacement.
7. Insurance. Each Parcel-owner is responsible to purchase property i!1surance and .
liability insurance covering their Parcel· and their portion of the twin home.
Property insurance must be maintained at levels adequate to provide for the ful1
replacement of the twin home. Parcel owners must provide proof of insurance
upon written request of an adjacent twin home owner within 5 days of such
request.
8. Taxes. Each Parcel owner is responsible for paying the property taxes attributable
to their Parcel and home.
9. Dispute Resolution. All disputes regarding this Agreement,inc1uding without
limitation disagreements concerning the need, for maintenance, repairs and
replacements of the common walls and common roof, between adjacent twin
home owners must be resolved by binding arbitration in accord with the AAA
Arbitration rules and procedures. In an effort to minimize costs of arbitration,
only one arbitrator shall preside over any arbitration proceedings requited by this
Agreement. Costs of arbitration must be equally shared by tbe parties: however,
the arbitrator may allocate costs in its sole discretion. Developer may not be
named as a party to any action or arbitration concerning any dispute relating to the
matters set out in this Declaration.
10. Binding on Future Parcel Owners. This Declaration shall be binding upon all
future owners of Parcels and their successors and assigns. By accepting ownership
of a Parcel each and every owner of such Parcel agrees to be bound by the terms .
and conditions of this Declaration. This Declaration shall be perpetual andwill·
i attach tøand run with , the land. "
11. EnforcJment. This Agree~ent is ìntended to, be enforceable only. byadjacent twin
home owners who share a common wall and common roof, ' Each set of attached
twinhòres' will' be considered separatelyfor purposes of maintenance, ,['
repair, ~d replacement, Developerwill in no way be responsible to ensure
mainte~ance, repair or replacement for tWin homes as provided for by this .
Agreement. /
HONER HOMES, INC.
B~ $. WLV
. amela M. Eller; CEO .
S ATE OF MINNESqTA)
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C UNTY OF STEARNS)
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On this t)/-17 d"J of'--'e-J/Uti/t, 2.004, before me, a Notary fublic for this County,
(. pe sonally appeared to µ1C personally own, who, being by me duly swom did say that she is
th Chief Executive Officer of Honer Homes, Inc~, and that said instrument was signed on behalf
of said corporation by ~'!:.lthority of its Board of Directors and acknowledged said instrument to -
-' be the free act and deed¡ of said corporat!on. "
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T IS INSTRUMENT IDRAFTED BY: KAY M. LAHR
Daniel A. Eller I
. NOTARY PUBLIC-MINNESOTA
At omey at Law I My CommIssion Expires Jan. 31. 2005 I'
92 South First Street I ,
P. . Box 638 I
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St. Cloud, MN 56302
(3 0) 253-3700
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itg of St. Joseph·
I City o! 81. Jo~eph
25 College Aven e Nortb 'I Pubhc Heanng
PO Box 668 I , ,
St. Joseph. MN 5 374 The Pla:iming ;Comrnission for the City of 81. Joseph shall conduct a public hearing on Monday, March
(320) 363-7201 1,2004 at 7:30 p.m. in the City Hall. The purpose of the hearing is to consider a preliminary plat to ,
Fax: (320) 363-0 42 condo ~e the property located at 504/508 East Minnesota Street and 606/608 East Minnesota.
Street. i
The area to b~ platted is leg~lly described as follows:
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Lots Five (5) and Six (6) in Block One (I) of Wagner Notsch Sub-Division and Lot Two (2) and the east 50.23 feet
of Lot Three (3~ in Block One (1) ofWàgner Notsch Sub-Division' :
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The proposed 'plat has been submitted by Honer Homes, Inc, 21 - 21 sl Avenue North; Waite Park MN
COUNCILORS 56387. '
Alan Rassier
Ross Rieke
Gary Utsch
Dale Wick ' 606/608 East Minnesota Street
Publish:
February
[lllfllll '\ 20,2004
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APPUCA TION FOR SUBDIVISION. REVIEW
CITY OF ST, JOSEPH ,"
25 College Avenue North .
St. Joseph, MN 56374
. PH: (320) 363-7201 FAX: (320) 363-0342
APPLlCANT(S) NAME: HONER HOMES, INC. DATE:FEBRUARY 10, 2004
Pamela M. Eller, CEO
ADDRESS: 2121·st Avenue North'
Waite Park, MN 56387
PHONE NUMBER(S): (320) 251-7902 FAX: (320) 685-5462
PROPERTY OWNER(S) NAME (if different from Applicant):
ADDRESS:
PHONE NUMBER: FAX:
PLEASE ATTACH ANY ADDITIONAL NAMES, ADDRESSES AND TELEPHONE NUMBERS OF ANY -
OTHER PERSONS, FIRM AND CORPORATION HOLDING INTERESTS IN SAID LAND.
I/We, the undersigned, hereby make the following application to the Planning Commission and City .
Council of the City of SL Joseph, Stearns County, Minnesota. (Applicants have the responsibility of
checking all applicable ordinances pertaining to their application and complying with all ordinance
requirements): -. '-
A. Application is hereby made for: (Applicant must check any/all appropriate items) _
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~ Preliminary Plat Review
.li__ Finat Plat Review
_ Planned Unit Development Plan Review
Minor Subdivision Review
B. Parcel Identification Number(s) of Property: R84.53927.000
Legal Description of ~roperty: (Please Attach Metes & Bounds Description)
Lot Two (2) and The East 50.23 feet of Lot Three (3) in Block
One (1) of Wagner-Notsch ~ . _to; t:h ~ ~ .
por 0.1. e .dort,hlrlf.Hlt 'iua1··ter o$: the South..
I east QUArter (:NH 1/4 BE 1/11), of. Section HumboredTen (10)10 in T01,mship
. Numbered One Hundred ItJ49H \~y-.{'ou:r (121~) H o:rth~ 01: Bange NUMbered Twen ty- 1
nine (29) West" :i.11 Stefu"ns CDuniïy~ r.llnnenotso .
Clly of 51. J05eph ^pplicalion for Subdivision Review PAge 1
2. Location: ¡ 604 and 606 Ec9.stMinnea~ta Str.eet. St. Joseph, MN.
,3. Gross Area: \ i4,265Sq Ft
I Two (2)
4. Number of Lots:)
, ',:'" .1' '". ""'" ., R-2.
5. 'Current Zoning Iplassification(s):
.' ,6. Desired Zoning Classification(s): R-2
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7. Current Zoning Classiflcation(s) of Adjacent Parcels:
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8. Name of PendilJ~. Street Name(s) Included in Developme,:,t: ..
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9. Name & AddresJof,LandSurveyor/Engineer: B,ogart Pederson & Associå:tes, Inc.
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303NE4tn Avenue, ',Suité, 110, Waite Park, MN 56387
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D. Does the proposed ~reliminary plat require rezoning?
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Yes, Expl~in
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No
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'E. s the proposed preliminary plat consistentwith design standards and other requirements of
theqity of St. Joseph,S,ubdivisionOrdinance, Zoning Ordinance and, Comprehensive . .,'
Planning documents?
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X Yes, skip\to F.
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- 'No. if'Noiapplicant must complete items below in italicized print.
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Th request(s) which llw~ desire for our property require a variance from the following section(s) of the
(." St. osep~ City Code: \ _ -,. -
I Section Section -
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Pro osed'variance(s): 1
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Wh t $pecial conditions, ard circumstances exist which are particular to the land, structure or building(s)
invlved which do not ap¡j/y to the land, structures 'or building(s) in the same zoning classification (attach
ad 'ïona/pages asneed~d)? , '
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Do Jny of the special conditions and circumstances result from your own actions (if the answer is yes, you
ma not qualify for a varia~ce)? ' ' ,
(. City pf Sl. Joseph Application for Subdivision Review Page:2
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What.facts and considerations demonstrate that the literal interpretation of the zoning or subdivision code
or other City code/plan would deprive you of rights commonly enjoyed by other properties in .the same
district ur/der: the terms ofthe zoning code (attach adpitional pages as needed) ? .
State your reasons for believing that a variance will not confer on you any special privilege that is denied
by the code to other lands, structures or buildings 'in the same district:
State your reasons for believing that the action(s) you propose to take islare in keeping with thaspirit and·
intent of the code?
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State your reasons for believing that a strict enforcement of the provisions -of the code would cause undue -,
hardship. Undue hardship means that the property in question cannot be put to a reasonable' use If used --
. under the conditions allowed by the code. Economic considerations' alone shall not constitute an undue
hardship under the terms of this code as referenced in state statutes:
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F. Describe the physical characteristics of th~ site, including but not limited to, topography;
.
Clly or 51. Joseph I\ppllctllion lor Subdlvi~lon Review Page 3
I' -', _.IWUlLaUons; and, suitabil/tyoftheslte for the type of
\.. Nelopment or lIsecontemplated.
The' topograJhY is flat; the 'property is serviced ~y City w~~ei
and sewer; \ there are no erosioncontroll or flood:Lng poten 1.a.
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(.' G Describe the-fiscal, and environmental impact th,e proposeddevelopmen,twlII have on a,dJ,afent
property owners apd the City of St. Joseph.,' . '.
TheTwirtHom~s being'already there for.mañy,years" theplatt:L~g
will have no\additional ,environmental :Lmpact.
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H. If Application is:for1pUD, provide a statement that generally describes the 'proposed
development and the market which It intends to serve and its demand in relation to the city's
COmprehensive Pla~ and how the development is designed, arranged and operated in order to
permit the developn;tent and use of neighboring property in accordance with the regulations
and goals of the cit~.
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t pplicants for preliml,nary plat re~iew ~lIst provide with this application the names and
ddresses of aU adjoining property owners within 350 feetøf the subject property.
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J. ttachcomp1eted coPy of applicable submittal chøcklist(s) with application.
I/We underst nd thatany work to be done will require reimbursement to the êity for any engineering, consulting, mapping
or studies th tmayhaveto be don~in conjunction with this subdivisiDn. This includes any fees in conjunction with
preliminary 0 final plats. In additiolì¡,a check for the appropriate fee(s) must be submitted alongwith the application. By
signing this a plication below, IIWe¡are hereby acknowledging this potential cost. '
H ner Homes, Inr·
I , Ceo :dl!IO!tJt{
Date' t
,C£a .;2./10/0'-/
Date' t
CHI' of SI. Joseph Appllcalion for Subdivls;on Review Page 4
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DECLARATION
OF
TWIN HOME OWNER OBLIGATIONS
Honer Homes, Inc~, a Mimlesota corporation, is the owner and developer (hereafter
referred to as the "Developer") of the following residential lots located in Steams County,
Minnesota (hereafter referred to as the "Lots"):
SEE ATTACHED EXHIBIT A. .
- The Lots have or will have twin homes (duplexes) constructed upon them, These· twin
homes will be constructed so that each home is located on a separate parcel of property
("Parcel"); however, each twin home will share a common wall, and a common roof with another
home on an adjacent Parcel.
This Document is intended to set out the responsibilities and òbligations of each of the
owners of twin homes on the Lots. The intention of the Developer is to avoid future disputes and
confusion as to who is responsible for maintenance, repair, replacement, and insurance, and at
what level such maintenance, repair; replacement and insurance will be maintained.
1. Ownership. Each Parcel owner will own their portion of the twin home with the
exception ofthe common wall and common roof. Each owner will be
responsible for the maintenance, repair and replacement of the non-shared
portions of their respective twin home.
2. Maintenance and Upkeep. Each Parcel owner must keep the· structural
components and exterior surfaces of its portion of the twin home in good repair
and condition. A Parcel owner may not do anything which may affect the
structural integrity of any common wall or common roof or which may have a
negative impact on the structural integrity of the twin home witb which it shares
common wall, and roof. The cost of any maintenance or upkeep necessary for
common walls or the common roof will be shared equally by the twin home .
Owners who share the wall and roof. 'In the event that the owners of both twin
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( hom~sdo not agree on the need for maintenance, the O\yners must pursue dispute
'. resolµtion as provided for in paragraph 9 of this Agreement.
3. Repair and Rep]acement; Repairs and replacelnents toc.on1m.on wall and the
C.ommon ro.ofmust be made on an as needed basis. ~hecostofaJ] such repairs
andr6placements shaH be sharedequal1y by the twin home Owners wh.o share the
wall and ro.of." Intheeventthat the owners .of both twin homes do ,not agree on
the n~ed for repairs or replacements, the owners must pursue dispute resolution as
provided for in paragraph 9 ofthis Agreement.
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4. Contr~ctor Selecti.on. Unless agreed by both twin h.ome .owners, a]] work required
by thi~Agreement to the c.oml11.onwa]J and comm.ol1 ro.ofmust be c.ompleted by
Iicelis~dc.ontract.orsand must be awarded to thel.owest resp.onsiblebidder. '
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Materi1aI Selecti.onand C.ol.or. AIl materials used for maintenance, repairs and
'replac~ments on the exteriors .of the. twin homes must be the' same as ,in the
origimÜ construction un]esssuch materials are no longer available, in which case
materiÅ1s which approximate the .original in quality and appearance may be
pennÎtted. Tothe extent possible, exteri.or repairs and replacements must be.of
the sanle c.olor asth.ose used in the .original c.onstructi.on .of the twin h.ome. '
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I. Damage Caused ByOwner. Notwithstanding anything hereint.o the c.ontrary, in
the evet1t.ah.ome.owner negligently .or intentionally causes damage to the common
waIl, the comm.on roof or the adjacent twin home, that person shal1be solely
(. respon~ible for any maintenançe, repair, or replacement. '
Insurance. Each ParceLowner is responsible to purchase pr.opertyinsurance and -
liabiIìt~ insurancec.overing their Parcel and their p.orti.on of the twin home.
Property insurance must be maintained at levels adequate to provide forthefull
replacelpent of the twin h.ome. Parcel owners must provide proof .of insurance
upon written request of anadjacenttwin homeowner within 5 days of such
request. \
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8. Taxes. :ç:ach Parcel .owner is responsible for paying the propertytaxes attributable
to their Parcel and·hol11e.
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9. DisputeResoIution. All disputes regarding this Agreement, including with.out
Iimitati.oþ disagreementsc.onceming the need for maintenance, repairs and
replacements .of the common walIs andCOl11mOl1 roof, between adjacent twin
h.ome o~l1ers must be resolved by binding arbitration in accord with, the AAA
Arbitration rules and procedures. In an effort to minimize costs of arbitration,
only one I arbitrator shall preside over any arbitration proceedings requited by this
Agreemertt. C.osts of arbitrationll1ust be equally shared by the parties: h.owever,
the arbitrþtor may allocate c.osts in its s.ole discreti.on. Developer may n.ot be
named as, a party t.o any acti.on or arbitrati.on c.oncerning any dispute relating to the
matters· set .out in this Declaration.
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10. Binding dn Future Parcel Owners. This Declaration shall be binding upon all
'. future owpers of Parcels and their successors and assigns. By accepting .ownership
of a Parcel each and every owner of such Parcel agrees to be bound by the terms
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and conditions of this Declaration. This Declaration shall be perpetual and will .
attach to and run with the land.
11. Enforcement. This Agreement is intended to be enforceable only by adjacent twin
home owners who share a common wall and common roof. Each set of attached
twin homes wi1l be considered separately for purposes of maintenance,
repair, and replacement, Developer will in 110 way be responsible to ensure
maintenance, repair or replacement for twin homes as provided for by this
Agreement.
HONER HOMES, INC.
~/Ø~
Pamela M. Eller,: CEO
STATE OF MINNESOTA)
)S5.
COUNTY OF STEARNS)
On this 9M day of h· ë? J- 2004, before me, a Notary Public for this County,
personally appeared to me personally own, who, being by mc duly sworn did say that she is --
- the Chief?xecutive Officer of Honer Homes, Inc., and that said instrument was signed on behalf
of said corporation by authority of its Board of Directors and acknowledgéd said instrument to
be the free act and deed, of said corporation. .
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THIS INSTRUMENT DRAFTED BY:
Daniel A. Eller
Attorney at Law KAY M. lAHR
NOTARY PUBLIC-MINNESOTA
925 South First Street. My Commission Expires Jan. 31. 2005 ,~
P.O. Box 638 ~ i~
S1. Cloud, MN 563'02
(320) 253-3700
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(' i EXHIBIT A
. LIST bF LOTS SUBJECT TO TWIN HOME DECLARATION
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Lots One (I) and Two (2), Block One (1) in Bennet Place, according to the plat and
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urvey thereof, on file and öf record in the office of the County Recorder, in and for Stearns
<County, Minnesota. 1
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MOBHO_INE
( 2 21stAveNo. -'Vaite ,Park, :MN 56387- Phone: 320-251-7902 - Fax: 320-685-5462
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February 18,12004
Plànning co:rn:mission
Ci ty of St. l¡oseph
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Dear Members t
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The duplexes built on the proposed plat were built in
the early 19?0' as student housing. The character of both
the student ~ousing needs and the neighborhood where the
duplexes areJlocatedhave changed. The duplexes are now
better suite to ownership as single-family residences and
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can be price~ in the range for affordable housing.
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(e I it is the intention of Honer Homes, Inc. tq
TherefoIje,
convertthese\ two, rental duplexes into single-family twin-
homes and mar,:ket them -as such. -"
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Thank yåu.
Sincerely,
Pamela M. Ell~r, CEO
Honer Homes, Inc.
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www.cityofstjoseph.com itg of St. Joseph
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City of 81. . Joseph ,
25 College A venue North Public Hearing
PO Box 668 The Planning Conmrissionfor the Citý of St. Joseph shall conduct a public heàring on Monday, March
St. Joseph. MN 56374
(320) 363-7201 1,2004 at 7:30 p.m. in the City Hall. The pUrpose of the hearing is to consider a preliminary plat to
Fax: (320) 363-0342 condo minimi7.e the property located at 504/508 East Minnesota Street an~ 606/608 East Minnesota
Street. The area to be platted is legally described as follows:
AÞMINISTRATOR Lots Five (5) and Six (6) in Block One (1) of Wagner Notsch Sub. Division and Lot Two (2) and the east 50.23 feet
Judy Weyrens of Lot Three (3) in Block One (I) of Wagner NotschSub-Division '
MAYOR The proposed plat bas been submitted by Honer Homes, Inc. 21 - 2151 Avenue North; Wáite Park MN
Larry J. Hosch 56387.
COUNCILORS
Alan Rassier Judy Weyrens
Ross Rieke Administrator
Gary Utsch
Dale Wick
504/508 EastMinnesota Street
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APÞLlèATION, FOR SUBDIVISION' REVIEW
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CITY OF ST: JOSEPH
25 College ,Avenue North
(..' 'St Joseph,'MN 56374
\, PH: (320) 363-7201 F~: (320)363-0342
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APPLICrN1JS) NAME: H~NER HOMES. INC. ., "__ DATE: ¡?ebruary 10, 2004
Pamela M. Eller, CEO
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ADDRE $: 2f 21 st. Avenue North
W*ite Park, MN 56387
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PHONE IUMBER(S): ~ ~20 :2..5.1'::7 90 ~.__ FAX: .(:¡~Q) _ ~8 5- 8 961
,PROPE TY OWNER(S) NAME (if different from Applicant): .__
ADDRE S:' \
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PHONE UMBER: FAX:
PLEASE¡ATTACHANY ADDITIONAL NAMES, ADDRESSES AND TELEPHONE-NUMBERS OF ANY
OTHER!. ERSONS, FIRM AN? CORPORATION HOLDING INTERESTS IN SAID LAND.
I/We. th undersigned, herebyimake the following application to the Planning Commission and City
Council f the City of Sl. Josep1h, Stearns County. Minnesota. (Applìcantshave the responsibility of,
(e check in allepplicebie o,dinences perteinìng to their epplicelion end complying with en o,dinance
require 'ants): \ -' " -
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A. App ication is h~rebyma'de for: (Applicant·must check any/all appropriate items) _
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-L ~reliminary Plat Review
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.\, Fìnal Plat Review
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_ ranned Unit Development Plan Review
Minor Subdivision Review
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B. . paTlJdentlficauon N u';'be,( 5) of P,operty:R 8 I,: . 53931 : 1)00
Legal Description of proþerty: (Please Attach Metes & Bounds Description)
Lots Five (~) and Six (6) in Block One (1) ofWagner-Notsch
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su - ~v~s~on, ,_ .'", . . , ' ,"
~', ',.. ,¡ pnr\, of '1;bo;:,t l7ox t;h~.r0st (t,lU\T'ter of: the Boutl
6IBt Q.UfJ rtrr (Nt/I' 1/, I.""'E 11 tJ. ) 4' ' , '
','," ~£- . ø, .,.."./ ,'/; , DOlo,' a,Qeot,.10n r.Jmn'bertH::l Ten (10) iI rn
:' ' . . "J..n ,,\;own~h1p ;
:N~, mbereð (}nIE~ IIlmdred 'IitI0p"l;y~·fonT' (l~?h) Hí)l"hb )!' p", . ' IN.
'. . ,It t \e.nge Nt!l11he:r>ed Twenty- ¡
nine (29) est hl ·;t""e,·' 1" . '
, - ~ . ,."ll··,j)..t"f¡S v OtHl'i;"t,r. Ì',ii.1......')<'n>i.n
\. : ,.., .._~A,'''...'' 'r..."
\ City of SI. Joseph Application lor Subdivision Review Page 1
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2. Location: 504 and 508 East Minnesota Street, St. Joseph, MN.
3. Gross Area: 17,385 sq·ft
4. Number of Lots: Two ( 2) .
5. Current Zoning Glassification(s): R-2
6. Desired Zoning Glassification(s): R"'2
7. Current ZoningGlassification(s) of Adjacent Parcels:
8. Name of Pending Street Name(s) Included in Development:
9. Name & Address of Land Surveyor/Engineer: Bogart Pederson & Associates, Inc
303 NE 4th Avenue. Suite 110, Waite Park, MN . 56387
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D. Does' the proposed preliminary plat require rezoning?
Yes, Explain
X No
E. Is the proposed preliminary plat consistent with design standards and other requirements of
the City of St. Joseph Subdivision Ordinance, Zoning Ordinance and Comprehensive
Planning documents?
Yes, skip lo F.
No, if 'No' applicant must complele items below in italicized print.
The request(s) which Jlwe desire For our property require a variance from the following section(s) of th.
St. Joseph City Code: . -
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Section Section, Section ~
Proposed variance(s):
What special conditions and circumstances exist which are palt!cular to the land, structure or building(s)
involved which do not apply to the/and, structures or buifding(s) in the same zoning classification (attach
additional pages as needed)?
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Do any of the special conditions and circumstances result from your own actions (if the answer is yes, you
may not qualify for a variance)? .
City of Sl. Joseph Applicallon Inr SubdivisIon Review Page 2
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What facts and considerations demonstrate that the literal interpretation of the zoning or subdivision code
or ot tr City code/plan would deprive you of rights commonly enjoyed by other properties in the same
(. distri tundertheterm~{oft~e zoning code (attach ad,ditk)nal pagesasneeciedj?
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State our reasons for be¡ie~ingthat a variance will not confer on you any special privilege that is denied
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by the code to other lands, structures or buildings in the same district:
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~tate y¡our reasons for believing that the aetion( s) you propose to take is/are in keeping with the spirit élnd
mtent 1 f the code?l
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~ete+urrnesons forbefiev\ng thai 8 smctenro~menf..Of fue prowsions. of the code. would ~euse undue -'
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hardship, Undue hardship m~ans that the property ;n question cannot, be put to a reasonable use if used
under tre conditionsal/owedlby the code. Economic considerations a/one shall not constitute anundue
hardshIP under the terms of TiS code . as referenced instate statutes: .
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F. De cribe the physical c6aracteristics of the site, including but not limited to, topography;
(. Clly of SL Joseph AppJìcaJìon for Subdivision Review Page 3
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erosion and flooding potential; soil limitations; and, suitability of the site for the·type of
development or use contemplated.
The topography is flat; the property is serviced by Citywa~er
and sewer;' there are no.erosioncontrollor flooding potential .
G. Describe the fiscal and environmental impàct the proposed development will have on adjacent
property owners and the City of St. Joseph. .
The Twin Home is already there for many years, the platting will
have no additional environmental impact.
H. If Application is for a PUD, provide a statement that generally describes the proposed
development and the market which it intends to serve and its demand in relation to the city's
bomprehensive Plan and how the development is designed, arranged and operated in order to
permit the development and use of neighboring property ¡naccordance with the regulations
and goals of the city.
N/A
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I. Applicants for preliminary plat review must provide with this application the names and
addresses of all adjoining property owners within 350 feet of the subject property.
J. Attach completed copy of applicable submittal checklist{s) with application.
I/We understand that any work to be done will require reimbursement to theè;¡ty for any engineering, consulting, mapping
or studies that may have to be done in conjunction with this subdivision. This includes any fees in conjunction with
preliminary or final plats. In addition a check for the appropriate fee{s) must be submitted along with the application. By
signing this application below, I/We are hereby ac~nowledging this potential cost.
Honer Homes,' Inc.
E:::?~»? ~. ,. ,., , Df/IO/O Y
CE-O
Applicants Signature
~)/f. ~,. C£cJ ~/Io J Dr¡
, roperty Owners Signature Da(e ,.
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City of SI. Joseph Application for Subdivision Review Page 4
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DECLARATION
OF
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HonerHomes, lPc., a Minnesota corporation, is the owner and developer (hereafter
re rred to' as the HDev~loper")of the following residential lots .located in Steams County,
Mi mesota (hereafter referred to as the "Lots"):
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I SEE ATTACHED EXHIBIT A.
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The Lots have ot will have twin homes (duplexes) constructed upon them, These twin
ho:es will be construc(ed so that each home is located on a separate parcel of property -
(" arcel"); however, ea#h twin home will share a common wall anqa common roof with another
ho e on an adjacent Parcel.
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This Document is intended to set out the responsibilities and obligations of each of the
o ers of twin homesdn the Lots. The intention of the Developer is to avoid future disputes and
,co fusion as to who.is rbsponsible for maintenance, repair, replacement, and insurance, and at
wh t level such maintertance, repair; replacement and.insurance will be maintained.
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1. Ownership. Each Parcel owner will own their portion of the twin home with the
exceptio:n of the common wall and common roof. Each owner will be
responsible fori the maintenance, repair and replacement of the non-shared
portions bf their respective twin home.
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2. Maintenance and Upkeep. Each Parcel owner must keep the structural
componel1ts and ,exterior surfaces of its portion of the twin home in good repair
and condition. AParcel owner may not do anything which may affect the
structura~ integrity of any common wall or common roof or which may have a
negative impac~ on the structural integrity of the twin home with which it shares
common ¡wall and roof. The cost of any maintenance or upkeep necessary for
common [walls or the common roof will be shared equally by the twin home
(. Owners Who share the wan and roof. In the event that the ownerS of both twin
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homes do not agree on the need for maintenance, the owners must pursue dispute
resolution as provided for in paragraph 9 of this Agreement. .
3. Repair and Replacement, Repairs and replacements to common wall and the
common roof must be made on an as needed basis. The cost of all such repairs
and replacements shall be shared equally by the twin home owners who share the
wall and roof. In the event that the owners of both t\vin homes do not agree on
the need for repairs or replacements, the owners must pursue dispute resolution as
provided for in paragraph 9 of this Agreement.
4. Contractor Selection. Unless agreed by both twin home owners, all work required
by this Agreement to the common wall and common ro'of must be completed by
licensed contractors and must be awarded to the lowest responsible bidder.
5. , Material Selection and Color. All materials used for maintenance, repairs and
replacements on the exteriors of the twin homes must be the same as in the
original construction unless such materials are no longer available, in which case
materials which approximate the original in quality and appearance may be
permitted. To the extent possible, exterior repairs and replacements must be of
the same color as those used in the original construction of the twin home.
6. Dama!!e Caused By Owner. NotwHhstanding anything herein to the contrary, in
the event a homeowner negligently or intentionally causes damage to the common
wall, the common roof or the adjacent twill home, that person shall be solely
responsible for any maintenance, repair, or replacement.
7. Insurance. Each ParceI-owneris responsible to purchase property insurance and .
'liaeility insurance covering their Parcel and their portion of the twin home.
Property insurance must be maintained at levels adequate to provide for the full
replacement of the twin home. Parcel owners must provide proof of insurance
upon written request of,an adjacent twin home owner within 5 days of such
request.
8. Taxes. Each Parcel owner is responsible for paying the property taxes attributable
to their Parcel and home.
9. Dispute Resolution. All disputes regarding this Agreement,. including without
limitation disagreements concerning the need, for maintenance, repairs and
replacements of the common walls and common roof, between adjacent twin
home owners must be resolved by binding arbitration in accord with the AAA
Arbitration rules and procedures. In an effort to minimize costs of arbitration,
only one arbitrator shall preside over any arbitration proceedings requited by this
Agreement. Costs of arbitration must be equally shared by the parties: however,
the arbitrator may allocate costs in its sole discretion. Developer may not be
named as a party to any action or arbitration concerning any dispute relating to the
matters set out in this Declaration.
10. Binding on Future Parcel Owners. This Declaration shall be binding upon an
future owners of Parcels and their successors and assigns. By accepting ownership
of a Parcel each and every owner of such Parcel agrees to be bound by the temlS .
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and condition, S, ofthisDeclar"ation. This Declaration shall be perpetual and will
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( , attach ¡to and run with the land. '
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11. Enforbement.ThisAgreement is intended to be enforceable only. by adjacentt",in
homeowners who share a common wall and common roof. Each set of attached
twin hbmes will be considered separatelyfor purposes of maintenance,
repair, ¡and replacement, Developer will in no way be responsible to ensure
maintenance, repair or replacement for twin homes as provided forby this
Agreement. '
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\ HONER HOMES, INC.
B~.~.~
i . ... .ame1a M.Eller; CEO
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S ATE OF MINNES0TA)
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CjOUNTY OF STEArS)
On this/if!) dak of,,--::;f:¡)¡Ual¿':, 2004, before me, a NotaryPublic forthis County,
. p rs.onall y eppear.edto!m, personally own, who, peing by me du1 y sworn did Say that she is
(e th6 Chief Executive Officer of Honer Homes, Inc., and that said instrument was Sig, ned 011 behalf
o said corporation bY~llthority of its 13 0 ard of Directors and acknowledged said instrument to
h the free ac! and deer of sáidcorporatiCll1.. ~. ..
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T IS INSTRUMENT DRAFTED BY:
D . 1 A Ell ' I 'My M. LAHR
me . er ì NOTARY PUBLIC-MINNESOTA ~
Attorney at Law I My Commission Expires Jan. 31. 2005 ¡~
9 2~IS outhFir st Street, ¡"
P. ,,' Box 638
St. Cloud, MN 56302
(3 0) 253-3700
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ity afSt.joseph
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I City. of 81.' Joseph
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25 College A ven 'e Nalt ¡ \ Public Hearing
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PO Box 668 I
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St. Joseph. MN .6374 The Plarining, Commission for the City of St. Joseph shall conduct a public hearing on Monday, March
(320) 363·7201 1,2004 at 7:30 p.nl. in the City Hall. ' The<purpose of the hearing is to consider a preliminary plat to
Fax: (320) 363-0 42 condo minimize the property located at 504/508 East Minnesotà Street and 606/608 East Minnesota
Street. ,
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ADMINISTRATOR ,
JudyWeyrens The area to be platted is legally described as follows:
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MAVOR Lots Five (5)al;1d Six (6) inB10ck One (1) of Wagner NotschSub-Division and Lot Two (2) and the east 50.23 feet
of Lot Three (3? in Block One (1) of Wagner Notsch Sub-Division
Larry J. Hosch The proposed! plat has been submitted by Honer Homes,Inc, 21 -21 st A venue North; Waite Park MN'
COUNCILORS 56387. ,
Alan Rassier
Ross Rieke ,
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Gary Utsch Judy WeyrenS
Dale Wick Administrator] , 606/608 East Minnesota Street
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APPLICATION FOR SUBDIVISION REVIEW
CITY OF ST. JOSEPH ..
25 College Avenue North
St. Joseph, MN 56374
PH: (320) 363-7201 FAX: (320) 363-0342
APPLlCANT(S) NAME: HONER HOMES, .INC . DATE:FEBRUARY 10, 2004
Pamela M. Eller, CEO
ADDRESS: 21 . 21-s t Avenue North
Waite Park, MN 56387
PHONE NUMBER(S): (320) 251-7902 FAX: (320) 685-54f>2
PROPERTY OWNER(S) NAME (if different from Applicant):
ADDRESS:
PHONE NUMBER: FAX:
PLEASE ATTACH ANY ADDITIONAL NAMES, ADDRESSES AND TELEPHONE NUMBERS OF ANY
OTHER PERSONS, FIRM AND CORPORATION HOLDING INTERESTS IN SAID LAND.
I/We, the undersigned, hereby make the followingapplicalion to the Planning Commission and City .
Council of the City of St. Joseph, Stearns County, Minnesota. (Applicants have the responsibility of ,
checking all applicable ordinances pertaining to their application and complying with all ordinance
requirements): . _ .
A. Application is hereby made for: (Applicant must check any/all appropriate items) _
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~ Preliminary Plat Review
X ~ Final Plat Review
_ Planned Unit Development Plan Review
_ Minor Subdivision Review
B. Parcel Identification Number(s) of Property: R84.53927.000
Legal Description of~roperty: (Please Attach Metes & Bounds Description)
Lot Two (2) and The East 50.23 feet of Lot Three (3) in Block
One (1) of Wagner-Notsch ;- p~r:¡; . or ·the H orl~hwest '-iuar·ter of the $DU th...
" east QUArter (:N1rl l/l. . SE l/Il), of Section Ihlmboš:'edTen-(lO)" in Tm,mship
I. l'hunbered One Hundred Tt-Jen \iy-four (121~) :N orth.. of Bange NU!'1hered Twen ty-
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nine (29) West~ j.11 Stearns COlmi¡y, l1:tnn~:H][)tao . \
CUy of !>t Joseph ^pplicatinn lor Subdivision Review Page 1
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2. Location: I 604 and 606 East Minne.s,ota Str.eet. St. Joseph, MN.
,3. . Gross Area: \ i47265 Sq Ft
4.. Number C?fLots: \,' Two (2)
· 5. 'Current Zoning Classification(s): R - 2.
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.' ,6. . Desired Zoning Classification(s): R'" 2 I'
, 7. Current Zoning dlaS~ification(s) of Adjacent Parcels: " '1
8. Name of pendin~ StrèetName(s) Included in Development: J I
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9. Name&Address\of.LandsurVey~r/Engineer: Bogart Pederson & Assoc.iates7 ,Inc.
303 NE 4tn Avenue, ,Suité 110, Waite Park, MN '56387
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D th ' ' d' "10. 'I' t' '. ..',. 7· .
o oes e propose pre Imlnary p a require rezoning ¡
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Yes, Exphitin !
X No
. C. I,s the proposedpreli~inary plat consistent with design standards and, other requirements of
the City of St. Jose~h.SubdivisionOrdinance,Zoning Ordinance ,and Comprehensive, -
Planning documentS?
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, Yes,.SkiP¡toF.,_ , , . ",.,,'.
- 'No, If 'No' applicant must compiete Items below In Italicized print.
Th request(s) whichllwe¡desire for our property require a variance from the following section(s) of the
( _ St. iosep~city Code: I ' _ _
· Sec ion ' Section Section _
....
Pro osed variance(s):
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Wh t special conditions ahd circumstances exist which are particular to the land, structure or búilding(s)i
invdlved which do not apply to the land, structures 'or building(s) in the same zoning classification (attach
àdd)tional pages as needed)?
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Do ny of the special condItions and circumstances result from your own actions (if the answer is yes, you
may not qualify for a varia4Ce)? .
· .,. \ City of 51. Joseph Application for Subdivision Review Page 2
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What facts and considerations demonstrate that the literal interpretation of the zoning or subdivision code
'or other City code/plan would deprive you of rights commonly enjoyed by other properties in the same
district under- the terms of-the zoning code (attach aci,ditional pages as needed)? .
State your reasons for believing that a variance will not conferon you any special privilege that is denied
by the code to other-lands, structures orbui/dings'in the same district:
State your reasons for believing that the action(s) you propose to take islare in keeping· with the spirit and·
intent òfthe code?
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State your reasons for believing that a strict enforçement of the provisions of the code would ~ause undue -,
hardship. Undue hardship means that the property in question cannot be put to a reasonable' use if uSfi}d -
. under the conditions allowed by the code. Economic considerations alone shall not constitute an undue
hardship under the terms of this code as referenced in state .statutes:
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F. Describe the physical characteristics of th~ site, including but not limited to, topography;
.
Clly 01 SL Joseph Appllœlion for Subdivision Review Page 3
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I \..0 .. IUpfllent or use contemplated.
i the property is serviced by.. Ci tywa~er
lh ' . flat;
The topogra~ Y ~s erosion controll <;>r flooding potentJ.al.
and sewer; i¡ there are no
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G D&scribe the fiscal, and environmental impact the proposed development will have on ,adjacent
. property owners afld the City of St. JO$eph. " " " . "
The Twin Hombsbeingalready there for many years,' theplatt~~
will have no'i additionalenviro,nmental impact
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H. If Application is for aPUD, provide a statementthatgeneraUydescribes the proposed I
development and th~ market Which it intends to serve and its demand in relation to the city's
Comprehenslve,Pla~ and how the develoPment i$ designed,arranged and operated in ,order to
permit the develoP"1ent and use of neighboring property ¡naccordance ":,,Uhtheregulations
and goals of the city.
N/AI
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I. ALII""n!S 10' prelimi~ary plat review ~úst provide wi!~. t~is application t~.. nåmes arid
addresses of all adjoi,ning property owners within 350 feet ofthe subject property.
J. lttach comþteted cO~y of applicable submittalchecklist(s) with application.
IfWe underst~nd that ,any work to b~ done will require reimbursement to th~ èity for any engineering, consulting, mapping
0' studies the1mey ~eve to be don~ Inoonjunction with thissubdjvjsion.. This includes eny fees In conjunction with
preliminary or final plats. ,Inadditioq a check for the appropriate fee(s) must be submitted along with the application. By
signing this a plication below, I¡We ~re hereby acknowledging this potential cost.
Hdner Homes,' Inq.
, ,r§~;W¡~~,Cé{)c2l/C)/tJ(1
Apph~ants Signature I ' Date' '/-,
?RI. C£C/ .:z/I % '/
y Owners Signatur~ Date' t
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I City of 81. Joseph AppliCSlio" for Subdivision Review Page 4
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DECLARATION
OF
TWIN HOME OWNER OBLIGATIONS
Honer Homes, Inc., a Minnesota corporation, is the owner and developer (hereafter
referred to as the "Developer") of the following residential lots located in Steams County,
Minnesota (hereafter referred to as the "Lots"):
SEE ATTACHED EXHIBIT A. .
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The Lots have or will have twin homes (duplexes) constructed upon them, These twin
homes will be constructed so that each home is located on a separate parcel of property
("Parcel"); however, each twin home will share a common wall and a common roof with another
home on an adjacent Parcel.
This Document is intended to set out the responsibilities and. obligations of each of the
owners of twin homes on the Lots. The intention of the Developer is to avoid future disputes and
confusion as to who is responsible for maintenance, repair, replacement, and insurance, ¿U1d at
what level such maintenance, repair; replacement and insurance will be maintained.
1. Ownership. Each Parcel owner will own their portion of the twin home with the
exception of the common wan and common roof. Each owner will be
responsible for the maintenance, repair and replacernent of the non-shared ~.¡.
portions of their respective twin home.
2. Maintenance and Upkeep. Each Parcel owner must keep the structural ,
components and exterior surfaces of its portion ofthe twin home in good repair
and condition. A Parcel owner may not do anything which may affect the
structural integrity of any common wall or conm10n roof or which may have a
negative impact on the structural integrity of the twin home with which it shares
common wall and roof. The cost of any maintenance or upkeep necessary for
common walls or the common roof will be shared equally by the twin home .
Owners who share the wall and roof. In the event that the owners of both twin
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. homes do not agree on the,needfor maintenance, the owners must pursl~e,díspute
resolution as, provided for in paragraph9 of this Agreement.
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3. RepairandReplacement,Repairs and replacements to common wall and the i
commo:nroofmust he made on an as needed basis. The cost of a1Jsuch repairs
and rèplacements shaH be shared equally þythe twin home owners who share the
wall and roof. ,In theeventthat the owners of both twin homes do not agree on
the needfor repairs or replacements, the owners must pursue dispute resolution as
provi~ed for in paragraph 9 of this Agreement.
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4. Contr~ctor Selection. Unless agreed by both twinhOl:ne owners, all work required
by thi~ Agreementto the common wall and common roof must be completed by
licensed contractors and must be awarded to the lowest responsible bidder.
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MateriaJ Selection and Color. All materials used for maintenance, repairs anâ
replacements on the exteriors of the twin homes must be the same as in the
original construction unless such materials are no longer available, in \\o'hich case
materials which approximate the original in quality and appearance may be
pennitted. To the extent possible, exterior repairs andreplacementsmust be of
the san1e color as those usèd in the original construction of the twin home. '
Damag:l Caused By Owner. NQtwithstanding anything herein to the contrary, in
theeveiIt'a,homeQwner negligently orintentionally causes damage to the common
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(. wall, th~ common rooforthe adjacenttwin home, that person shall be solely
responstblefor any maintenance, repair, or replacen1ent.
- 7 InsuranJe. Each Parcel owner.is responsible to pW'chase property ihsurance and --
liability insurance covering their Parcel and their portion of the twin home.
PropertY¡ insurance must be maintained at levels adequate to provide for thefulJ
replacerr;tent of the twin home; Parcel owners must provide proof of insurance
upon wl',ttenrequest of an adjacent twin home owner wîthin 5 days of such
request. I
8. Taxes. ]3.ach Parcel owner isresponsible for paying the property taxes attributable
to their Parcel and home.
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9. Dispute Resolution. All disputes regarding this Agreement, including without
1imitatiorl disagreements concerning the need for maintenance, repairs and
replacembnts of the common waIls and, common roof, between adjacent twin
home oWliers must be resolved by binding arbitration in accord with the AÁA
ArbitratiolllLlles ànd procedures. In an effort to minimize costs of arbitration,
ol1lyone 4rbitrator shall preside over any arbitration proceedings requited by this
Agreement. Costs of arbitration must be equaJIy shared by the parties: however,
the arbitrator may aJIocate costs in its sole discretion. Developer may not be
named as a party to, any action or arbitration concerning any dispute relating to the
matters setout in this Declaration.
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10. Binding oJ FutW'e Parcel Owners. This Declaration shall be binding upon all
\. futureown',ers of Parcels and their successors and assigns. By accepting ownership
of a Parcel (each and every owner of such Parcel agrees to be bound by the terms
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and conditions of this Declaration. This Declaration shan be peIpetual and will .
attach to and run with the land.
11. Enforcement. This Agreement is intended to be enforceable only by adjacent twin
home owners who share a common wall and common roof. Each set of attached
. twin homes will be considered separately for purposes of maintenance,
repair, and replacement, Developer will in no way be responsible to ensure
maintenance, repair or replacement for twin homes as provided for by this
Agreement.
HONER HOMES, INC.
~.Jf1~
Pamela M. Eller, CEO
STATE OF MINNESOTA)
)ss.
COUNTY OF STEARNS)
On this 9M day ~f ,hfUa 2004, before me, a Notary Public for this Coùnty,
personally appearedto me personally lown, who, being by me duly sworn did say that she is .
- the Chief Executive Officer of Honer Homes, Inc., and that said instrument was signed on behalf -
of said corporation by authority of its Board of Directors and acknowledged said instrument to
be the ftee act and deed of said cOIporation. '
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THIS INSTRUMENT DRAFTED BY:
Daniel A. Eller
Attorney at Law KAY M. lAHR
925 South First Street
P.O. Box 638
St. Cloud, MN 56302
(320) 253-3700
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( I EXHIBIT A
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. LIS' OF LOTS SUBJECT TO TWIN HOME DECLARATION
Lots One (I)iand Two (2), Block One (1) in Bem1et Place, according to the plat and·
furvey the~eof, on file and of record in the office of the County Recorder, in and for Stearns
County, MInnesota: .
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I I Attachment:. Yes or No ¡
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REQVESTFOR PLANNING COMMISSION ACTION
SpeCial Use Permit - Minnesota Home Improvement
I DATE: .April5,ZOO4
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pecial Use Permit Request- Minnesota Home Improvement
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RECOMMENDEbPLLGCOMWSSION ACTION
ecommend the counJil grant the Special Use Permit with the following contingencies:
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-l. The SpiecialUse Permit sunsets on May 1,2005. Petitioner states that request is for aone
- year p~riod. '
2. Tempo~arý Signs will not be used for advertising the sales; unless application is made in
accordance with the Ordinance including the maximum number of days allowed.
3. The pr6perty will meet the all the outdoor standards for granting a special use permit in a
B2,Business District. This includes screening of areas that abut residential districts.
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OMMENTS/RECO~ENDATIONS
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¡his matter came to ligþt as Mr. Borresch is required to have the Zoning Administrator for the City sign
t; e dealers ,license that ;vehicles sales is a permitted use. If approved a copy of the resolution will be
fì rwarded with the dealer license to the appropriate agency.
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I ' , CITY Of ST. JOSEPH,
(. www.cityofstjoseph.com
\ City of St. Joseph
Public Hearing
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The Plannipg Commission for the City of St. JO$eph will conduct a public hearing on
Monday, April 5, 2004 at 7:00 PMin the St. Joseph City Hall. The purpose of the hearing
Adminis~rotor is to consider a Special Use Permit request to allow a trailer dealership in a B-2 Highway
75 Business District. The property is located at 9 SE 1 ih Avenue, legally described as
ludy We~ens Lot 009 Bldck001 Whispering Pines.
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Mðyor . St. Joseph Code of Ordinances 52.31 subd. 4 (e) provides for the following under special!
Lðrry . uses:. New pr used auto dealerships in a B-2 Highway Business District.
The request for Special Use has been submitted by M H 1- Tom Borresch, 9 1 ih Avenue
Council . rs SE, St. Jos~ph, MN56374
AI Rossi r i
Ross Rie e i
Judy Weyrens
Gðry Ut ch Administratbr/Clerk
Dale Wi k I
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2.fCollege Avenlue North· PO Box bb8 . Sðint, loseph. Minnesota ~b,74
Phone '2.0"b':'7201 \:ð x )1.0"b,.0142
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APPLICATI,ONFORSPECIAL USE ,PERMIT
, '
CITY 0FST.JOSEPH
(. 25CòHege .Avenue NW eH
\ Paid
P.O. Box 668 Receipt #
51. Joseph, MN 56374 Date
\ (320)363-7201 or Fax (320)363-0342
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STATEOFMINNESOTA )
!, )Ss
COUNTY OF STEAR~S)
NAME: ..{'(\ ~\--rHo~o..~ f5D~Q..e.~<-h PHONE: ~'2..0 - '~b 3.'" -44-3~
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ADDRESS: '1 i ~ - ~, 50 . ì!... S-;-..·JO~-ef h ~¡,..j. Slo. 3"'4-
¡N'ie. the undersigned, here~y make the follQwing application to the City Council ànd Planning Commission of the City of St Joseph. Stearns County,
Minnesota, (AppUcants have',the responsibility of checking all applicabie ordinances pertaining to their application and complying with all ordinance
requirements): '
1. Application is hareby made for Special Use Permit to conduct the following: ,-t- V""Ot i f ~\I'" 5/C'it;'S
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2, legal description of 'pnd to be affected, by application, including acreage or square footage of land involved, and street
address, if any (attach additional sheet if necessary):
(. Present zoning of the'pbove described property is:
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Name and address of the present owner of the above described property is: :T \--\0 rY'\Aû iSn~It"~"-t í",,-
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6, Will the proposed use depreciate the area in which it is proposed? Please explain: ~Y~e.,~ly
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8. Ire local st("eets cap~ble ~f~and¡¡ng traffic which is gen~rated by the proposed use? Pleas,e explain: 'Ye. s.
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CITY OF ST. JOSEPH
* Explanation of retail-service plan for MHI Trailers. \
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What we want to do is sell trailers..·. mostly new at the Minnesota Home
Improvements building site for 1 year as we wÒuld like to in the future move most all \
operations, including the trailers, Minnesota Home Improvements warehouses, and trucks to
the Ridgewood road site, across the county road 75 Highway where we' are currently
completing a large building. Scherer trucking leases a site, for their tractor trailers, near that
building in which the lease would then not be offered to them next year in exchange for the
approved MHI trailer site, but for the present time we need approval for this site Lots 7-8.
of the whispering pines addition in St. Joseph which is a commercial site. The trailers y
currently see there have been a part of the business for years past. We usually purchase \
trailers for the business then resell them after about 5 years because of the wear on them,
then- we buy new trailers to replace the aging units. We now have an opportuníty to sell new
trailers right from the manufacturer so we'd like to take advantage of this situation. We'll \
promise to keep the site very clean just as we have in the past with the Minnesota Home \
Improvements Company as well as Leaf Guard Gutters. My questions are though with no
application for a new building for the business, because we would use a portion of the' \
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Minnesota Home Improvements building, just permission to use our land and lot sites for the
service, would we need to fill out the application as thoroughly as stated? Again all we need \
is permission after zoning requirements are met, to proceed with the application for the
dealer,license as we outlined? Also then what area's of the application do we need to cover
prior to the meeting and when could we get on the agenda? \
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Thank You,
ú\-D--f? ¡
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Tom BOlTesch· .1
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9 SE 17th Ave, PO Box 248, StJoseph MN 56374 1\
Phone 320-363-7531 Fax 320-363-8397 Toll Free-888-363-3305 !
(. 4. A protective canopy located over the pump island(s) may be an accessory
structure on the property; however, adequate visibility both, on and off
site· shall be maintained.
5. An internal site pedestrian circulation system shall be defined, and
appropriate provisions made to protect such areas from encroachments by
parked cars or moving vehicles.
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b) Office ¡warehousing.
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c) Lawn fmd garden temporary sales area.
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d) LumbJr yards and home improvement retail centers.
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e)
New 0t U:$eq an\<> dea.ler$hip$.
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t) Stone þuilding material sales and service.
g) Recre~tional vehicle sales and services.
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h) Trans~ortation terminals, public utility and transfer stations, without storage
yards. i
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i) Equipment Services.
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1. i Radio and television shops --
2. I Appliance repair shops
3. I Appliance show rooms
j) Recrea~ionaIServices.
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1. I Theaters
2. ¡Bowling establishments
3. i Clubs and lodges
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k) Hotels I
1) Motels [
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m) Drive-~hrough and convenience food establishments, provided that an internal site
pedestr¡ian circulation system shall be defined and appropriate provisions made to
protect! such areas from encroachments by parked cars or moving vehicles.
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n) Comm~rcialcar washes (drive through, self-service and mechanical)provided
that,st~cking space is constructed, subject to approval by the City Engineer, to
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2. Dental clinics I
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3. Veterinary clinics (el
4. Other institutions providing health care.
e) Farmers Market for the sale of produce only. Notification and the submittal of a
plan to the Planning Commission is required. ¡
f) Movie and Performing Arts Theaters.
g) Other use determined by the Planning Commission to be ofthe same character as t
contained in this Subdivision.
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Subd.3: Permitted Accessory Uses. The following uses shall be permitted as an !
Accessory Use in the Highway 75 Business District and subject to all the requirements in this !
Section:
a) . Commercial or business building for a use accessory to the principal use, not to \
exceed 30% percent of the size of principal structure.
b) Signs which meet the criteria of Subdivision 9 of this section. 1
c) Temporary buildings for construction purposes for a period not to exceed ~
construction.
d) Off-street loading and parking areas, subj ect to applicable section( s) of this e
Ordinance. I
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e) Fences, landscaping. I
Subd. 4: Uses Under Special Use Permit. The following uses shall require a Special Use [
Permit based on the procedures set forth in Section 52.07.03 of this Ordinance: ¡
a) Auto malls and/or automobile service and gas stations, provided that: )
1. Motor fuel facilities are installed in accordance with state and city ¡
standards.
2. Adequate space shall be provided to access gas pumps and allow I
maneuverability around the pumps. Underground fuel storage tanks are I
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to be positioned to allow adequate access by motor fuel transports and
unloading operations minimize conflict with circulation, access and other )
activities on the site.
3. Wherever fuel pumps are to be installed, pump islands shall be installed. I
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52.31-2
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(. SuM.5: COIlLtionsAPPlicable to All SpeciaJ Use Pennits. The followingéouditiom
eapplicable to all uSes 1lnder a special use permit:
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a) When abutting a residential use in a residential use district, the property is
adequ~tely screened and landscaped.
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b) Parking areas shall ,be screened from the view of abutting residel1tial districts.
c) I vehicJlar access points shall be limited, shall create minimal conflict with
through traffic movements, shall comply with all appropriate Chapters ofthis
Ordina;nce as may be amended and shall be subjecUo the approval ofthe City
Engin~er.
d) Provisjons, are made to control and reduce noise in accordance with MPCA
standatds.
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e) The en~ire site other than that taken up by a building, structure or plantings shall
be surfaced so as to control dustsubject to the approval of the City Engineer.
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f) Theen#rearea shall have a drainage system subject to the approval ofthe City
Engineer.
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(. g) The ar6hitectural appearance and functional plan of the building and site shall not
be so <Ùssimilar to the existing buildings or area so_ as to cause impainnent in
property values or constitute a blighting influence within a reasonable distance of
the lot.i _.
h) All out:door storage shall be completely screened from view.
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j Special Use - Ordinance Extract
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(. Subd. 3: Spebial Use Permit.
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a) Purpo~e and Scope. , The purpose of this Section of the Zoning Ordinance is to
provid~ the Planning Commission and City Council with a reasonable degree of
discretion in determining the suitability of certain designated uses, upon the
general welfare and public safety.
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b) Issuance. Special use permits may be issued for any of the following:
1. \AnY of the uses or purposes for which such pennits are required or
¡permitted by the provisions of this Ordinance.
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2. jPublic utility or puþlic service uses or public building in any district when
¡found to be necessary for the public health, safety, convenience or welfare.
3. IToclassifyas a conforming use any non-confonning institutional use
I existing in any district at the time of the establìshment of such district.
c) Applic~tion. . Applications' for Special Use Permits and required fees shall be
submitted the City Administrator/Clerk. The applicåtion shall be accompanied by
a site p~an containing such information as is necessary to show compliance with
this Or~inance, .including but not limited to:
(. I IDe scription of site (legal description)~
2. ISite.plan drawn at scale showing parcel, and building dimensions.
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3. ¡Location of all buildings and their square footage, and the locàtion of
,easements.
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4. :Curbcuts, driveways, access roads, parking spaces, off-street loading
lareas and sidewalks.
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5. Landscaping and screening plans.
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6. Drainage and erosion control plan with pertinent elevations.
7. ¡Sanitary sewer and water plan with estimated use per day.
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8. ¡Soil type, the location of wetlands as defined by Minnesota Statute
11036.005, Subd.19, or absence thereof as verified by a statement from the
IStearns County Environmental Services,Office.
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9. !Any additional written or graphic data reasonably required by the City
!Administrator/Clerk or the Planning Commission. '
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Special Use - Ordinance Extract
Page 2 of 4 .1
10. Proof that the Applicant is the owner of the parcel in question.
d) Procedure. ):'he City Administrator/Clerk shall forward said application to the ¡
Planning Commission for consideration at their next regular meeting.
1. The City Administrator/Clerk shall review all Development Review !
Applications and upon verification that the Application is complete and
meets the requirements of the Ordinance, the City Administrator/Clerk f
shall schedule a public hearing. The City Administrator/Clerk shall J
complete the review process within ten (10) days of receipt of the
Application. Notice of such hearing shall be published in accordance with ¡
State Law and notice shall be published at least once in the official paper
of the City and mailed to individual properties within three hundred fifty
(350) feet ofthe parcel included in the request not less than ten (10) days !
nor more than thirty (30) days prior to the date of said hearing. Failure of
a property owner to receive said notice shall not invalidate any such
proceedings. ¡
2. The Planning Commission shall consíder possible' adverse effects of the
proposed special use and what additional requirements may be necessary L
to reduce any adverse effects, and shall make a recommendation to the ,
City Council within the guidelines as mandated by State Law.
3. The City Council shall act upon the report and recommendation from the .,1
Planning Commission within the guidelines as mandated by State Law.
Upon receiving the report and recommendation from the Planning ¡
Comniission, the City Council shall have the option of holding a public
hearing if necessary and may impose any conditions deemed necessary.
Approval of a special use permit shall require passage by a majority vote ¡
of the full City Council. l
e) Standards. The Planning Commission shall recommend a special use permit and <
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the Council shall order the issuance of such permit ifthe application conforms to I
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the specific standards set forth below, as it would apply to the particular use at the
proposed location: '<
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1. Will not be detrimental to or endanger the public health, safety, morals,
comfort, convenience or general welfare ofthe neighborhood or the City. l
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2. Will be harmonious with the general and applicable specific objectives of
the comprehensive plan of the City and this Ordinance. \
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3. Will be designed, constructed, operated and maintained so as to be
harmonious and appropriate in appearance with the existing or intended I
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character of the general vicinity and will not change the essential character
of that area. ·1
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, Special Use - Ordinance Extract
Page 3 of 4
Ce 4. (Will not be hazardous or disturbing to existing of future neighboring uses.
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5. !Will be served adequately by essential public facilities and services,
including streets, police and fire protection, drainage structures, refuse
~isposal, water and sewer systems, and schools.
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6. ;Will not create excessive additional requirements at public cost for public
!facilities and services and will not be detrimental to the economic welfare
bfthe community.
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7. ¡\ViII not involve uses, activities, processes, materials, equipment and
conditions of operation that will be detrimental to any persons, property,
pr the general welfare because of excessive production of traffic, noise,
smoke, fumes, glare or odors.
8. (VVill have vehicular approaches to the property which are so designed as
not to create traffic congestion or an interference with traffic or
~urrounding public thoroughfares.
9. jWillhave adequate facilitìes to provide, sufficient off-street parking and
loading space to serve the proposed use.
(e 10. ;Will not result in the destruction, loss or då1Ilage of a natural, scenic, or
historic feature of major importance.
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f) Denial For Non-Compliance. IfthePlanning Commission recommends denial of
a speci~l use permit or the Council orders such denial, it shall include in its
reco~endations or determination findings as to the ways in which the proposed
use doe~not comply with the standards required by this Or~inance.
g) Conditions. In recommending or approving any special use permit, the Planning
Commi~sion and the Council may impose conditions which are considered
necessafy to meet the standards of this Ordinance and to protect the best interests
of the sµrrounding area or the City as a whole. Violation of any such condition is
a violation of this Ordinance. These conditions may include but are not limited to
the following:
1. Ingress and egress to property and proposed structures thereon with
particular reference to vehicle and pedestrian safety and convenience,
traffic flow and control, and access in case of fire or other catastrophe.
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2. Off-street parking and loading areas where required and the economic
~ffect, noise, ,glare, or odor of the special use on nearby property.
Ie 3. Refuse and service areas.
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Special Use - Ordinance Extract
Page 4 of4 ¡
4. Utilities with reference to location, availability and compatibility. el
5. Diking, fencing, screening, landscaping or other facilities to protect
adjacent or nearby property. r
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6. Signs, if any, and proposed exterior lighting with reference to glare, traffic
safety, economic effect and compatibility and harmony with properties in ¡
the district.
7. Required yards and other open space. (
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8. General compatibility with adjacent and other property in the district.
h) Expiration. If substantial construction has not taken place within one (1) year after ¡
the date of a special use pennit, the pennit is void except that, on application, the
Council, after receiving the recommendation of the Planning Commission, may !
extend the pennit for an additional period not to exceed one (1) year. A special
use permit authorizes only the conditional use specified in the pennit and expires
if, for any reason, the authorized use ceases for more than one (1) year. j
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. I I AttaOhmen,:@r!fo I
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l REQUEST FOR COUNCIL ACTION
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: DATE: April 8. 2004
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ngineering I ~~~
RIGINATING DEPArTMENT . .. . -EVRMENTAPPROVAL... ......
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JGENDAITEM I
tD re ftRFP,..~O,r..,F.leld.St reF., t, C ,orr ,I'd or Study.
P VIOUS ACTION I
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rroved LOCaJ/Federj"0st split
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RECOMMENDED COVNCIL ACTION
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- R view and comment. I -
F SCAL IMPACT
F deral Share $102,237 ¡
L i cal Share $56,763 I
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C I MMENTS/RECOM~ENDATIONS
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Tfue District 3 State Aid ]jngineer has informed us that Federal approval to proceed will likely come on or
a~out April 15,2004. !
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X:I Istjoe\cornmon\D39 Req Council Actionl0204 RFP Field Study Corr 040804. doc
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SEH TRANSMITTAL ·
To: ~r.Scott~areck Date: April 7, 2004 I
St. Cloud Area Planning Organization SEH File No.: A-STJOE 0208.00 14
Client No.:
Re: Field Street Corridor Study
We are:
181 Enclosing 0 Sending under separate cover 0 Sending as requested
Cover sheet for RFP
Exhibit A - Project ~emorandum
Exhibit B - Groups Impacted by Study
Boiler Plate form to be customized for St. Joseph
For y~ur: ·
o Information/Records 181 Review and comment 0 Approval
o Action - 0 Distribution 0 Revision and resubmittal
Remarks:
Scott - Enclosed is my first cut at the RFP. Please review and comment. I am open to any and all
assistance you can provide. Once we have a final draft, I will send it to MnDot St. Paul for a DBE target,
and to Kelvin Howieson for his review and approval. Kelvin has stated that we should have Federal
approval to proceed next week.
By: Joe Bettendorf
;¡;¡ê!";;JÙdy'Weyrens,iCityofSt.J.oseph,;w/enclosures,
ty/jmw
x;\s\stjoeI020S00\corrlt-st. joe rfp O4OS04.doc 1/04 ·
Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717. St. Cloud, MN 56302-1717
SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax
REQUEST FOR PROPOSALS
. \ (RFP)
! City of St. Joseph, MN
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Responses to this~equest For Proposals will be public information under the Minnesota Data
Practices. Act, 'Mi1nesota Statutes Chapter 13.
This request for p~oposal does not obligate the City to award a contract or complete the project,
and the City reseryes the right to cancel the solicitation if it is considered to be in its best interest.
Project Overvie~
The City r~quests proposals to complete, a Corridor Study for a new transportation
corridor on the soJth side of St.Joseph, MN. A Project Memorandum has been submitted for the
corridor and has b6en approved by MnDot and the FHW A. A copy of the Project Memorandum is
enclosed as Exhibit A.
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Project Goal 1
It is the go~l of this project that a final alignment be established for the corridor, and that
said alignment be aproved by the City and filed as an "official map".
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Scope ofW ork an~ Deliverables
1. Develqp a minimum of two (2) alternate alignments for the corridor,
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2. Prepare a preliminary, geometric layout including profile and typical sections, and
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cost estImate for each alternate.
. 3. Evaluate each alternate along with the no-build alternate in accordance with FHW A
and ~PA requirements, and in accordance with the approved Minnesota Highway -,
ProjectlDevelopmentManual. Evaluate the impact of each alternate if the termini are
reduced to County Road 121 and 88th Avenue. Meetwith the groups listed on the
enclos~d Exhibit B for input on the proposed alternates.
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4. Condutt a public informational meeting. to present the alternates and take input.
5. Recominend a selected alternate to the City.
,
6. CompMte an Environmental Assessment for the selected alternate along with such
other e¿vironmental studies as may be required.
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7. Make aµy adjustments to the selected alternate that may be necessary to secure
environ~ental approval.
,
8. Prepare a Certificate of Survey for the selected alignment. Tie the alignment of the
selected alternate into the Steams County Coordinate System and prepare such
docum~ntation as may be necessary to file the alignment as an "official map" in
accordahce with Minnesota Statutes Chapter 462. Conduct a public hearing, and file
. tbealitutwitb the Couoty Recorder. .. .
Responders are encouraged to propose additional tasks or activities, if they will substantially
I
. improve the results of the project. These items should be separated from the required items on the
1
cost proposal. .
¡
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I. Attachment @or No I
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REQUEST FOR COUNCIL ACTION
DA TE: April 8, 2004
o IGINATING DEPA~TMENT ~~
1
AGENDA ITEM \
C llular 2000/Northern PCS Services
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R ferred to Public Wor~s for review
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R COMMENPED COl,TNCIL ACTION
A prove equipment and ¡cable installation on Water Tower.
F SCAL IMPACT
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C I MMENTS/RECOMMENDATIONS
D1Ck Taufen and Joe Be~tendOrf met with Paul Vershure of Northern PCS and are satisfied that the
prbposed installationcarimove forward.
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R~QUESTFORCOUNCIL ACTION
I
DATE: April 8,2004
Engineering ~ê3~
ORIG NATING DEPARTM,ENT DEP R MENT APPROVAL ...
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AGENJDA ITEM i
Estab ish new State-Aid routes.
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PRE IOUS ACTION
None
. REC I MMENDED COUNC:IL ACTION
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Approve new routes by resolution.
FIS AL IMPACT I
Will increase our annual Stre Aid apportionment.
CO MENTS/RECOMMENDATIONS
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The District 3 State Aid Engineer has approved the new routes.
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X:\PT tjoelcommon\D39 Req Council ActionlBLANK REQ FOR COUNCIL ACTION,doc
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RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAYS
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. WH REAS, it appears to lhe City Council uf the City of Sf. Joseph that the street hereiuafter described
ShOj be designated MurirciPal State Aid Street under the provisions of Minnesota ÙlW. .
NO THREEFORE BE IT RESOLVED, by the City Council of the City of St. Joseph that the rold
descr bed as follows, to-wit: 12th Avenue NE from Baker Street East to CSAH 75 (0.30 miles), be, and
hereb is established, located, and designated a Municipal State Aid Street of said City, subject to the
apprl alof theComnùssi?ner of TranspOrtatiou of the· State of Minuesota.
BE I ¡ FURTHER RESOJVED, thanhe City Clerk is hereby authorized end directed to forward two
certified copies of this resqlution to the Commissioner of Transportation for his consideration, and that
upon ~iS approval of the d~signation of said road or portion thereof, that same be constructed, impr9ved
and maintained as a MuniCipal State Aid Street of the City of St. Joseph, to be numbered and known as
Muni . ipal State Aid Street! No. 113.
1 ,20
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\ Mayor
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. City' lerk/Administrator I
CERTIFICATION
I here y certify that the abqve is a true and correct copy of a Resolution duly passed, adopted and
appro ed by the City Council of said City on ,
20 : \
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I City Clerk/Administrator
!
(SEA ) i
I City of St. Joseph
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x:\Slstjoe\010300\corr\state aid hwy form 113 040904.10c
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RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAYS
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· WH REAS, it appears to the City Council of the City of St. Joseph that the street hereinafter described
. shoj be deSignatedMunrCiPaJ State Aid Street under the provisions of Minnesota Law.
NO THREEFORE BE IT RESOLVED, by the City Council of the City of St. Joseph that the road
descr bed as follows, to-w1t; . 4th AvenueNEfrom Minnesota Street E (CR 134) to CSAH 75 (0.11
milesl , be, and hereby is e~tablished,located,and designated a Municipal State Aid Street of said City,
subject to the, approval of the Commissioner of Transportation of the State of Minnesota.
BE I I FURTHER RESOJVED, that the City Clerk is hereby authorized and directed to forward two
certi ed copies of this resolution to the Commissioner of Transportation for his consideration, and that
upon is approval of the dèsignation of said road or portion thereof, that same be constructed, improved
and aintained as a Muniqipal State Aid Street of the City of St. Joseph, to be numbered and known as
MunitPal State Aid Streej No. 112.
ADO TED ! ,20
I Mayor
!
· City 'lerk!Administrator í
, CERTIFICATION
,
i I here y certify that the ab<;>ve is a true and correct copy ofa Resolution duly passed, adopted and
appro ed by the City Council of said City on ,
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I City Clerk! Administrator
(SEA ) !
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\ City of St. Joseph
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x:\s\stjoe\Q1 300\corr\state aid hwy form 108040904jdoc
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RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAYS
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AS, it appears to the City Council of the City of St. Joseph that the street hereinafter described
be designatedMun~cipal State Aid Street under the provisions of Minnesota Law.
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NO I THREEFORE. BE IT RESOLVED, by the City Council of the City of St. Joseph that the road
descr~bed as follows, to-wit: Field Street from Minnesota Street West (CSAH 2) to College Avenue
Sout~ (CRI21) (0.90 mile~), be, and hereby is established, located, and designated a Municipal State
IúdJ~t of smd City, sU~Ject to ilie epprovID of ilieCommissioner of Trausponatiou of ilie Smte of
Minn sota. I
BE I FURTHER RESOJVED, that the City Clerk is hereby authorized and directed to forward tJo
certified copies of this resblution to the Commissioner of Transportation for his consideration, and that
upon is. approval of the dbsignationof said road or portion thereof, that same be constructed, improved
and aintained as a Munidipal State Aid Street of the City of St. Joseph, to be numbered and known as
Muni I ipalState Aid Stree~ No. 108 (Extension of existing route).
,20
Mayor
ATT
.C' lerk/ Administrator
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CERTIFICATION
I hereïy certify that the ab6ve is a true and correct copy of a Resolution duly passed, adopted and
apI by the City Cou~ci1 of smd City ou ,
20. I
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, City Clerk! Administrator
(SEA ) :
j! City ofSt. Joseph
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I Attachment: Yes or No I
·
REQUEST FOR COUNCIL ACTION
DATE: April 8, 2004
Engineering ~~~-
ORIGINATING DEPARTMENT
AGENDA ITEM DEP NT APPROVAL
W obegon Welcome Center Parking Lots.
PREVIOUS ACTION
None
· RECOMMENDED COUNCIL ACTION
Review and comment.
FISCAL IMPACT
Unknown at this time.
COMMENTS/RECOMMENDATIONS
The enclosed sketch shows two parking lots that have been designed to serve the Welcome Center. The
one north of the trail will handle automobile traffic. The one to the south will handle automobiles and
vehicles with snowmobile trailers. Cost figures are being developed. Funding source has not been
determined. Committee wants to have Class 2 gravel down for north lot by the grand opening on April 30,
2004. We will need approval from the church to drain water to the ditch along CSAH 2, and an easement
to access the south parking lot from the intersection of Elm Street East and First Avenue Northeast. If you
approve the layout, we will submit it to the Steams County Parks Department for their concurrence and
for addition to their permit. The south parking lot layout assumes we will obtain a parcel of land from
Mark Lambert.
·
X:\S\syoelcommon\D39 Req Council Action\0204 RFP Field Study Carr 040804.doc
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· I Attachment: 8r No I
REQUEST FOR COUNCIL ACTION
DATE: April 8. 2004
Engineering ð~~
ORIGINATING DEPARTMENT
AGENDA ITEM EP R ENT APPROVAL
Alternate Transportation Concepts
PREVIOUS ACTION
None
· RECOMMENDED COUNCIL ACTION
Information Only
FISCAL IMPACT
None
COMMENTS/RECOMMENDATIONS
For discussion purposes only. If Council approves, we will forward these to Gateway Commons
Developer and to Stearns County for review and comment. Layouts shown are subject to results of
pending corridor studies.
X:\S\stjoelcommon\D39 Req Council Actionl0401 Ce]]ular 2000 040804.doc
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REQUEST FOR COUNCIL ACTION
DATE: April 8. 2004
1 Engineering ~¥~~
ORIGINATING DEPARTMENT
AGENDA ITEM
Momingside Acres, 295th Street, and 103rd Avenue Feasibility Report.
PREVIOUS ACTION
Ordered preparation of Report.
. RECOMMENDED COUNCIL ACTION
Review and comment. Schedule Pubic Improvement Hearing.
FISCAL IMPACT
Cost figures are outlined in Report.
COMMENTS/RECOMMENDATIONS
If Momingside Acres and the 295th Street/103rd A venue are to be done at the same time, they should be
combined into one project and it should be a public improvement with City financing. If Momingside
Acres does not go, the 295th/103rd portion should also be deferred due to access issues. We can't tear up
295th/103rd without providing an alternate access.
X:\S\stjoe\common\D39 Req Council Action\0411 Feas Rpt 040804.doc
~
Feasibility Report
2004 Morningside Acres Outlot A,
295th Street and 103rd Avenue Improvements
St. Joseph, Minnesota
- SEH No. A-ST JOE 0411
-
April 12, 2004
~
SEH
Multidisciplined. Single Source.
Trusted solutions for more than 75 years.
~
SEH
April 12, 2004 RE: St. Joseph, Minnesota
2004 Momingside Acres Outlot A, 295th
Street and 103rd Street
SEH No. A-STJOE 0411
Honorable Mayor and City Council
c/o Ms. Judy Weyrens
City Clerk! Administrator
City of St. Joseph
25 College Avenue North
P.O. Box 668
St. Joseph, MN 56374-0668
Honorable Mayor and Members of the City Council:
Enclosed is the Feasibility Report for the above referenced improvement. It includes recommendations
and probable costs.
SincerelÝ,
01 Jß'F
'. r:; . _ ~
U¡w,l .A{
Tracy L. ! ola, PE
Sr. Professional Engineer
Jmw
x:\slstjoel041100lreportslfeasibililY reporLdoc
-
.-
Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax
2004 Morningside Acres Outlot A, 295th Street and 103rd Avenue
-~ Feasibility Report
St. Joseph, Minnesota
SEH No. A-ST JOE 0411
April 12, 2004
I hereby certify that this report was prepared by me or under my direct
- supervi~ion, and that I am a duly Licensed Professional Engineer under the laws
of the State of Minnesota.
- ;/,>(-1' /Ýt (' ,/
l ~j11 it U,) /f It æ-r./ --,~.-
Tracy L. Ekóla, PE
L/
Date: April 12. 2004 Lie. No.: 25216
Reviewed by:
April 12, 2004
Short Elliott Hendrickson Inc.
1200 25th Avenue South
P.O. Box 1717
St. Cloud, MN 56302-1717
320.229.4300
-
-
Table of Contents
-
Letter of Transmittal
Certification Page
Table of Contents
Page
1.0 Scope...... ................................................................................................................. 1
2.0 Feasi bi I ity ................................................................................................................ 1
3.0 Backg rou nd ............................................................................................................. 1
4.0 Proposed 1m provements ........................................................................................ 2
4.1 Street................................................................................................................ 2
4.1.1 295th Street/103rd Avenue... ........ ... ................................. .................... 2
4.1.2 Morningside Acres................................................................................ 3
4.2 Storm water............................................................................... ....................... 3
4.3 Sanitary Sewer................................................................................................. 4
4.4 Water Main.......................................... ............................................................. 4
5.0 Easements...................................... ......................................................................... 4
6.0 Probable Costs ................. ......... ... .... ....... ... .......................... ....... ..... ..... ....... ....... .... 5
.- 7.0 Assessments........................................................................................................... 7
-
List of Tables
Table 1 - Opinion of Probable Cost - Morningside Acres
Table 2 - Opinion of Probable Cost - 1 03rd Avenue and 295th Street
Table 3 - Projected Assessment Rates
List of Figures
Figure 1 - Project Location Map
Figure 2 - Utility and Street Plan
Figure 3 - Typical Street Detail
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SEH is a registered trademark of Short Elliott Hendrickson Inc.
2004 Morningside Acres Outlot A, 295th Street and 103rd Street A-ST JOE 0411
S1. Joseph, MN Pagei
- List of Appendices
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Appendix A - Opinion of Probable Cost
Appendix B - Letter from Stearns County Environmental Services Department
Appendjx C - Soil Borings Logs
Appendix D - Preliminary Assessment Worksheets
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Feasibility Report A-ST JOE 0411
City of St. Joseph Page 2
April 12, 2004
.
~
Feasibility Report
2004 Morningside Acres Outlot A,
295th Street and 103rd Avenue
Prepared for City of St. Joseph
1.0 Scope
This Report covers the proposed grading, storm sewer, street construction,
sanitary sewer, and water main improvements for 2004 Morningside Acres
Outlot A in St Joseph, Minnesota. The report also covers the proposed street
reconstruction, sanitary sewer, water main and storm sewer improvements
- for 295th Street and 103rd A venue in St. Joseph Township, Minnesota. A
project location map (Figure 1) is included in the Appendix.
,-
2.0 Feasibility
Having investigated the facts relating to construction of the proposed
improvements, it is my opinion, from an engineering standpoint, that this
project is feasible and necessary. However, the extent of the road and storm
sewer improvements on 295th Street and 103rd Avenue is in question and
should be evaluated based on the benefit to the existing properties.
3.0 Background
This area is located in St. Joseph Township (Reischl's Hillside Estates and
Walz's Hilltop Acres) and is part of the Orderly Annexation Agreement
(2003 to 2007) area. Due to the proposed developments of Foxmore Hollow
(located directly north and adjacent to 295th Street) and Morningside Acres
Outlot A (located directly south of Reischl's Hillside Estates), it is
recommended the area located between the two proposed developments be
annexed to the City at this time. It is also recommended to upgrade the streets
and to provide water and sewer service to this area.
A preliminary plat has been submitted by Pond View, LLP for the proposed
Foxmore Hollow development that is located on the north side of 295th
Street. Foxmore Hollow uses 295th Street as the only access to the
development. As a result, 295th Street from CR 121 to 103rd Avenue will
- reqUIre upgrading to accommodate the additional traffic from this
~ development.
Feasibility Report STJOE 0411
St. Joseph, MN Page 1
.... The City was informed in April 2000 by Stearns County Environmental
. Services that the area of Reischl's Hillside Estates and Walz's Hilltop Acres
have extremely poor soils for individual sewage treatment systems and city
sewer would provide an opportunity to eliminate existing sewer problems in
this area. The letter dated AprilS, 2000, from Stearns County Environmental
Services Department is included in the Appendix.
4.0 Proposed Improvements
The proposed improvements (Figure 2) will consist of constructing utilities
and improving existing 29Sth Street from CR 121 to 103rd Avenue, existing
103rd A venue from 29Sth Street to the south end of Morningside Acres, and
new street and utility improvements in Momingside Acres.
4.1 Street
4.1.1 29Sth Street/103rd A venue
Existing conditions on 29Sth Street and 103rd A venue consist of an 18 to 20
foot (width varies) rural roadway with ditches. Subgrade conditions of the
existing roadway are suspect and will likely not standup to the additional
traffic generated from Foxmore Hollow.
Upgrading to City street standards will consist of installing a 36-foot wide
road with curb and gutter on existing 29Sth Street (from CR 121 to 103rd
Avenue) and 103 Avenue (from 29Sth Street to Morningside Acres). The
proposed street improvement on 29Sth Street from 103rd A venue to the cul-
. de-sac will consist of a 32-foot-wide street from face-to-face of curb.
The proposed pavement cross-section will consist of 1 1/2-inch bituminous
wear course, 2-inch bituminous base course, and 7-inch Class S aggregate
base. Subgrade correction is proposed to consist of 18-inches of granular
material due to poor surface conditions. Three soil borings were completed in
the project area (on 29Sth Street, 103rd A venue, and in Momingside Acres
Outlot A). Sub grade soils consist of mottled sandy lean clay.
Due to the high construction and assessment costs for the urban street
section, costs were also estimated to reconstruct 29Sth Street and 103rd
A venue to a 28-foot to 30-foot wide rural street with ditches and no storm
sewer improvements. Storm sewer improvements are not required if the
construction does not change the existing drainage patterns.
Factors that affect the decision to construct a rural section versus the typical
urban section include the following:
· Site constraints of the existing rural subdivision make stormwater
improvements (required for the urban roadway) difficult since
additional land is required for a stormwater pond and storm sewer
would be required to convey stormwater to the pond location.
· Large lot sizes in the existing rural subdivision make street, curb, and
gutter assessments (per lineal foot) higher than a typical city lot.
- · Subgrade improvement costs are higher than normal due to poor
- subgrade soils.
Feasibility Report ST JOE 0411
St. Joseph, MN Page 2
. Field survey infonnation and further design is required to detemñne the
...,
alignment and width to be proposed for the rural roadway section. Estimates
were based on a 28 to 30 foot roadway and to match with existing ditch
grades.
4.1.2 Morningside Acres
Momingside Acres Outlot A is currently undeveloped. The developer for
Momingside Acres (Sand Companies) has provided a concept plan consisting
of an east-west road from CR 121 to 103rd Avenue and an interior looped
road connecting to the proposed east-west roadway. The proposed new street
in Morningside Acres Outlot A will consist of a 36-foot-wide street from
face-to-face of curb.
Sidewalk is proposed for Momingside Acres and consists of a 4" concrete
walk along CR 121 from the intersection of 295th Street, through
Momingside Acres Outlot A, and up to 103rd A venue. City policy requires
new developments to connect to regional trail/sidewalk systems. No
sidewalk is assumed on the looped roadway in Momingside Acres Outlot A.
The proposed pavement cross-section will consist of 1 I/2-inch bituminous
wear course, 2-inch bituminous base course, and 7-inch Class 5 aggregate
base. Sub grade correction is proposed to consist of I8-inches of granular
. material due to poor surface conditions. Three soil borings were completed in
the project area (on 295th Street, 103rd Avenue, and in Morningside Acres
Outlot A). Subgrade soils consist of mottled sandy lean clay.
All disturbed areas will be restored with topsoil and seed. Topsoil will be
stripped and stockpiled on the site during grading operations, and then re-
spread for restoration.
Based on a wetland delineation report provided by Sand Companies, there is
a wetland in the northwest corner of the proposed development area. The
area of the road that encroaches on the wetland is expected to be less than
400 square feet and therefore would not require mitigation. However, 0.5
acres of wetland at 2: I replacement will be required to mitigate the wetland
in order to build on the lots.
4.2 Storm water
Stonn water improvements must be considered for the new development and
roadway. In addition, stonn water collection and ponding is necessary if
295th Street and I03rd A venue are upgraded to include curb and gutter in
lieu of the ditch.
Surface water will be collected in catch basins and will be carried via stonn
sewer to a stonn water pond. The exact location is yet to be detemñned.
Evaluation of a regional pond site located on the Arcon property has not been
completed at this time. If one regional pond is not possible, 2 or 3 smaller
- ponds will be constructed (one for Foxmore Hollow which is not part of this
feasibility study; one for Morningside Acres Outlot A and one for 29Sth
-
Feasibility Report STJOE 0411
St. Joseph, MN Page 3
. Street and 103rd Avenue). Stonn water pond construction costs were
calculated based on locating one pond in the southeast corner of Morningside
Acres Outlot A. Another pond was located in an existing wetland on the
Arcon development located near the CR 121 Lift Station. Costs are included
for wetland mitigation due the pond creation. The stonn water pond cost was
allocated to respective area (Mornings ide Acres Outlot A or 103rd/295th)
based on percentage of total drainage area.
4.3 Sanitary Sewer
Sanitary sewer improvements in Morningside Acres Outlot A consist of
extending 8-inch PVC sanitary sewer on the east-west roadway and the
interior looped roadway. 4-inch service pipes will be provided to the
individual lots. Two 8-inch sanitary sewer extensions are proposed to serve
the south portion of the Morningside Acres Outlot A for multi-family
development.
Eight inch pve sanitary sewer is proposed along the back lot lines of
Reichl's Hillside Estates. Installing the sewer along side yards or backyards
is not desirable. However, it is considered acceptable in this situation due to
the cost savings.
8-inch pve sanitary sewer is proposed on 295th Street (from the cul-de-sac
to 103rd Avenue) and on 103rd Avenue (from 295th Street) to proposed
sanitary sewer in Morningside Acres.
In order to serve the lot located on the comer of 295th Street and 103rd
. A venue, 8-inch pve sanitary sewer is proposed to connect to the sanitary
sewer to be installed by Foxmore Hollow development.
4.4 Water Main
Proposed water main improvements will consist of 8-inch DI on 295th Street,
103rd Street, and in Morningside Acres Outlot A. Proposed I-inch water
service pipes will be provided to all lots.
Water pressure booster tanks wi1l be required for lots located on 295th Street,
west of 103rd Street due to those homes being at a higher elevation.
Additional pressure is required to meet standard water pressures. The
desirable water pressure range is 60 to 80 psi with 35 to 40 psi considered the
minimum working pressure.
5.0 Easements
Easement wi1l be required from the adjacent properties to construct the cul-
de-sac on the west end of 295th Street to eity standards. All other right-of-
way and existing easements on 295th Street and 103rd A venue are
anticipated to be adequate for the proposed improvements. Additional
easement will be required on the back lot line of the lots in Reichl's Hillside
Estates to accommodate the sanitary sewer construction. Easement for
construction of stonn water ponds may also be required (at a location yet to
be detennined).
Easements and right-of-way required for Morningside Acres will be included
in the preliminary plat as needed.
-
Feasibility Report STJOE 0411
St. Joseph, MN Page 4
. 6.0 Probable Costs
The probable costs of improvements are indicated in Table 1. See the
Opinion of Probable Cost in the Appendix for an itemization of construction
and soft costs.
Table 1
Opinion of Probable Cost - Morningside Acres
Item Construction C/EIF* Total
Street/Storm Water $305,013 $115,905 $420,918
Site $39,957 $15,184 $55,141
Curb and Gutter $109,991 $41,797 $151,788
Sanitary Sewer $96,475 $36,661 $133,136
Water $60,200 $22,876 $83,076
Total $611,636 $232,423 $844,059
*Contingency, Engineering, Financing
.
-
Feasibility Report STJOE 0411
St. Joseph, MN Page 5
. Table 2
Opinion of Probable Cost
103rd/295th Urban Street
Item Construction CIE/F* Total
Street/Storm Water $575,782 $218,797 $794,580
Curb and Gutter $57,753 $21,946 $79,699
Sanitary Sewer $138,728 $52,716 $191,444
Water $139,424 $52,981 $192,406
Total $911,687 $346,441 $1,258,128
103rd/295th Rural Street
Street with Ditch $392,656 $149,209 $541,866
Sanitary Sewer $138,728 $52,716 $191,444
Water $139,424 $52,981 $192,406
Total $670,808 $254,906 $925,716
*Contingency, Engineering, Financing
.
Feasibility Report STJOE 0411
St. Joseph, MN Page 6
. 7.0 Assessments
Projected assessment rates for Momingside Acres Outlot A and 295th
Street/103rd A venue are shown below.
Table 3
Projected Assessment Rates
Morningside Acres
Street/Storm ($/LF) $96.23
Curb & Gutter ($/LF) $12.61
Site ($/Acre) $3,856.82
Sanitary Sewer ($/Unit) $1,921.36
Water ($/Unit) $1,685.26
295th Street/l03rd Avenue w/Urban Street
Street/Storm ($/LF) $75.48
Curb & Gutter ($/LF) $12.62
Sanitary Sewer ($/Unit) $5,038.00
Water ($/Unit)) $5,063.31
. 295th Street/l03rd A venue w/Rural Street
Street/Stann ($/LF) $51.48
Curb & Gutter ($/LF) $0.00
Sanitary Sewer ($/Unit) $5,038.00
Water ($/Unit)) $5,063.31
The preliminary assessment worksheets are provided in Appendix D.
Feasibility Report STJOE0411
St. Joseph, MN Page 7
.
List of Figures
Figure 1 - Project Location Map
Figure 2 - Utility and Street Plan
Figure 3 - Typjcal Street Detail
.
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.J~ AS T JOE0411 .00 MORN I N~~ ~~T ~¡ ~ ¡ TY RE POR T NO.1
~~ DATE: SAINT JOSEPH. MN
SEH 04/08/04
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GEOTEXTILE FABRIC
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295TH STREET EAST. 103RD AVENUE
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~ FILE NO. LOCATION MAP
ASTJOE0411.00 MORNINGSIDEi295TH ST/103RD AVE FIGURE
SEH DATE: FEASIBILITY REPORT NO.3
04/08/04 SAINT JOSEPH. MN
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,
Appendix A
Opinion of Probable Cost
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~
. - .-"-
295TH STREET EAST 417/2004
ST. JOSEPH. MN
A-ST JOE0411,oo
OPINION OF PROBABLE COST -IMPROVEMENTS BASED ON CITY STANDARDS RURAL ROAD WITH DITCHES
~ITEM APPROXIMATE
-
2 TRAFFIC CONTROL LUMP SUM 1.00 $1.000.00 $1.000,00 1.00 $1,000,00
3 REMOVE EX RETAINING WALL BLOCK LUMP SUM 1.00 $2,000.00 $2,000.00 5.00 $10.000.00
4 SILT FENCE, HEAVY DUTY LlNFT 200.00 $2.00 $400.00 200,00 $400.00
5 CLEAR & GRUB TREE EACH 10.00 $400.00 $4,000.00 18.00 $7.200.00
6 CLEARING & GRUBBING ACRE 0.06 $1.000.00 $60.00 0.06 $60.00
7 REMOVE EXISTING BITUMINOUS PAVEMENT SQYD 2,707.00 $1.50 $4,060.50 2,707.00 $4.060.50
8 REMOVE BITUMINOUS DRIVEWAY SQYD 280.00 $3.00 $840.00 280,00 $840.00
9 REMOVE CONCRETE DRIVEWAY SQYD 51.00 $6,00 $306,00 51.00 $306.00
10 REMOVE GRAVEL DRIVEWAY SQYD 164.00 $2.00 $328.00 164.00 $328.00
11 REMOVE CONCRETE CURB & GUTTER LlNFT 11.00 $3.00 $33.00 11.00 $33,00
12 SAWING CONCRETE PAVEMENT LlNFT 20.00 $6.00 $120.00 20.00 $120.00
13 SAWING BITUMINOUS PAVEMENT LlNFT 127.00 $3.00 $381.00 127.00 $381.00
14 REMOVE EX CMP CULVERT LlNFT 203.00 $612.00 500.00
16 GRANULAR BORROW (LV) CUYD 3.800.00 $7.00 $26,600.00 3.100,00 $21,700,00
17 WATER MGAL 35.00 $20.00 $700.00 35.00 $700.00
18 AGGREGATE BASE PLACED CLASS 5 (PQ) CUYD 900.00 $15,00 $13,500,00 900.00 $13,500.00
19 TYPE LV3 WEARING COURSE MIXTURE (B) TON 434.00 $34.00 $14.756.00 395.00 $13,430.00
20 TYPE LV3 BASE COURSE MIXTURE (B) TON 558.00 $34.00 $18,972.00 507.00 $17.238,00
21 BITUMINOUS MATERIAL FOR TACK COAT GAL 225.00 $1.50 $337.50 203.00 $304.50
22 4' PERF PE DRAIN PIPE LlNFT 2,436.00 $1.80 $4,384.80 2,436.00 $4,384.80
23 CONCRETE CURB & GUTTER, DESIGN B618 LlN FT 2,436.00 $8,10 $19.731.60 0.00 $0.00
24 6' CONCRETE DRIVEWAY PAVEMENT SaYD 51.00 $30.00 $1,530.00 51.00 $1,530,00
25 BITUMINOUS DRIVEWAY PAVEMENT SaYD 280.00 $16,00 $4,480.00 280.00 $4,480.00
26
8' PVC SANITARY SEWER. SDR35 1,380.00 $20.00 $27,600.00 1,380,00
4" PVC SANITARY SEWER, RISER 72.00 $10.00 $720.00 72.00
SANITARY MANHOLE 5.00 $1.800.00 $9,000.00 5.00
EXTRA DEPTH MANHOLE 9.20 $100.00 $920.00 9.20
8"X4" PVC WYE & BEND 12.00 $50.00 $600.00 12.00
GRANULAR BEDDING (CV) 400.00 $9,00 $3,600.00 400.00
INTERNAL CHIMNEY SEALS 4.00 $200,00 $800.00 4.00
CLEAN & TELEVISE SANITARY 1,380.00
12' RCP PIPE SEWER DESIGN 3006 CL V 108.00 $18.00 $1,944.00 $0.00
15' RCP PIPE SEWER DESIGN 3006 CL IV 750,00 $20.00 $15,000.00 $0.00
Oversjze storm sewer discharge from Foxmore 2,000.00 $5.00 $10,000.00 $0.00
CONST DRAINAGE STRUCTURE DESIGN H 3.00 $850.00 $2.550.00 $0,00
CONST DRAINAGE STRUCTURE DESIGN4B-4020 8.00 $1,200.00 $9,600.00 $0.00
POND EXCAVATION 1,920.00 $1.50 $2,880.00 $0.00
POND SEEDING 0,32 $5,000.00 $1,600,00 $0.00
WETLAND MITAGATION FOR POND LOCATION 0,64
600.00
46 6' WATER MAIN, DUCT IRON CL 52 LlNFT 40.00 $18,00 $720.00 40.00 $720.00
47 HYDRANT EACH 3.00 '$2,000.00 $6,000.00 3.00 $6,000.00
48 10' GATE VALVE AND BOX EACH 5.00 $1.200.00 $6,000.00 5.00 $6,000.00
49 6' GATE VALVE AND BOX EACH 3.00 $650.00 $1,950,00 3.00 $1,950.00
50 CONNECT TO EXISTING WATER MAIN EACH 1.00 $500.00 $500.00 1,00 $500.00
51 l' CORPORATION STOP EACH 13,00 $55.00 $715,00 13.00 $715.00
52 1" CURB STOP AND BOX EACH 13.00 $118,00 $1,534.00 13.00 $1,534,00
53 l' TYPE K COPPER PIPE LlNFT 630,00 $9.00 $5,670.00 630.00 $5,670,00
54 3' INSULATION SaYD 39,10 $1800 $703.80 39.10 $703.60
55 TEMPORARY WATER SUPPLY SYSTEM LUMP SUM 1,00 $1,500.00 $1,500,00 1.00 $1,500.00
56 WATER MAIN FmlNGS POUND 620.00 $3.20 $1,984,00 $40,476.80 620.00 $1,984.00 $40,476.80
,---,' -.-------'.,. -,;,.,,-
673.00 $8,076,00
58 SEEDING ACRE 0.37 $150.00 $55.50 0.37 $55.50
59 SEED MIXTURE 90B (STABILIZATION) POUND 37.00 $2,00 $74.00 37.00 $74.00
60 SODDING SaYD 1,686.00 $3.00 $5.058,00 1,686.00 $5,058.00
61 MULCH MATERIAL TYPE I TON 0.74 $120.00 $88.80 0.74 $88.80
62 DISC ANCHORING ACRE 0.37 $100.00 $37.00 0,37 $37,00
63 COMMERCIAL FERTILIZER POUND 148.00 $0.25 $37,00 $13,426.30 148,00 $37.00 $13,426.30
SUBTOTAL - CONSTRUCTION $304.761.50 $304.761.50 $226.408.90 $226,408.90
CONTINGENCY $30,476.15 $22,640.89
ENGINEERING $54,857.07 $40,753,60
LEGAL, FISCAL, AND ADMINISTRATIVE $30,476.15 $22,640,89
GRAND TOTAL $420,570.87 $312.444,28
. .---
estimate.xls 1 4/12/2004
295TH STREET WEST 4f7/2004
ilia ST. JOSEPH, MN
A·ST JOE0411.00
......
OPINION OF PROBABLE COST -IMPROVEMENTS BASED ON CITY STANDARDS RURAL ROAD WITH DITCHES
ITEM UNIT OF APPROXIMATE UNIT APPROXIMATE
2 TRAFFIC CONTROL LUMP SUM 1.00 $1,000.00 $1,000,00 1,00 $1,000.00
3 SILT FENCE, HEAVY DU1Y UN FT 500.00 $2.00 $1,000.00 500.00 $1,000.00
4 CLEAR & GRUB TREE EACH 5.00 $400.00 $2,000.00 2.00 $800,00
5 CLEARING & GRUBBING ACRE 0.02 $1,000.00 $20.00 0.02 $20.00
6 REMOVE EXISTING BITUMINOUS PAVEMENT SOYD 3,429.00 $1.50 $5,143.50 3,429.00 $5,143.50
7 REMOVE BITUMINOUS DRIVEWAY SOYD 414,00 $3.00 $1,242.00 414,00 $1,242,00
8 REMOVE GRAVEL DRIVEWAY sa YO 211.00 $2.00 $422.00 211.00 $422,00
9 SAWING BITUMINOUS PAVEMENT UNFT 165.00 $3.00 $495.00 165.00 $495.00
UN
12 GRANULAR BORROW (LV) CUYD 3,926.00 $7.00 $27,482.00 3,280,00 $22,820.00
13 WATER MGAL 35.00 $20.00 $700.00 35.00 $700.00
14 AGGREGATE BASE PLACED CLASS 5 (PO) CUYD 935.00 $15.00 $14,025.00 1,000.00 $15,000,00
15 lYPE LV3 WEARING COURSE MIXTURE (B) TON 400.00 $34.00 $15,640.00 451.00 $15,334.00
16 lYPE L V3 BASE COURSE MIXTURE (B) TON 592.00 $34.00 $20,128.00 585.00 $19,890.00
17 BITUMINOUS MATERiAl FOR TACK COAT GAL 229.00 $1.50 $343.50 229.00 $343.50
18 4' PERF PE DRAIN PIPE UN FT 2,665.00 $1.80 $4,797.00 2,685.00 $4,797,00
,9 CONCRETE CURB & GUTTER, DESIGN B618 UNFT 2,665.00 $8.10 $21,586.50 0.00 $0.00
20 BITUMINOUS DRIVEWAY PAVEMENT SOYD 414.00 $16.00 $6,624.00 414.00 $6,624.00
8' PVC SANITARY SEWER, SDR35 UNFT 1,317.00 $20.00 $26,340.00 $26,340.00
4" PVC SANITARY SEWER, SDR26 UN FT 528.00 $8.00 $4,224.00 $4,224.00
4" PVC SANITARY SEWER, RISER UNFT 96.00 $10.00 $960.00 $960,00
SANITARY MANHOLE EACH 4.00 $1,800.00 $7,200.00 $7,200.00
EXTRA DEPTH MANHOLE UNFT 32.00 $100.00 $3,200,00 $3,200.00
8"X4' PVC WYE & BEND EACH 16.00 $50.00 $800.00 $800.00
GRANULAR BEDDING (CV) CUYD 400.00 $9.00 $3,800.00 $3,600,00
CLEAN & TELEVISE SANITARY SEWER UNFT
32 15" RCP PIPE SEWER DESIGN 3006 CL V 1,100.00 $20.00 $22,000.00 $0.00
. 33 CONST DRAINAGE STRUCTURE DESIGN H 2.00 $850.00 $1,700.00 $0.00
34 CONST DRAINAGE STRUCTURE DESIGN48-4020 2.00 $1,200.00 $2,400.00 $0,00
35 POND EXCAVATION 4,080.00 $1.50 $6,120.00 $0.00
36 POND SEEDING 0.68 $5,000.00 $3,400,00 $0.00
37 WETLAND MITAGATION FOR POND LOCATION 1.36
39 6" WATER MAIN - DUCT IRON CL 52 UNFT 46.00 $18,00 $828.00 46.00 $828.00
40 HYDRANT EACH 4.00 $2,000.00 $8,000,00 4.00 $8,000.00
41 8" GATE VAlVE AND BOX EACH 2.00 $900.00 $1,800.00 2.00 $1,800.00
42 6' GATE VAlVE AND BOX EACH 4.00 $650.00 $2,600.00 4.00 $2,600.00
43 1" CORPORATION STOP EACH 16.00 $55.00 $880.00 16,00 $880.00
44 1" CURB STOP AND BOX EACH 16.00 $118.00 $1,888.00 16.00 $1,888.00
45 1'lYPE K COPPER PIPE UNFT 488.00 $9.00 $4,392.00 488.00 $4,392.00
46 3" INSULATION SOYD 36.00 $18.00 $648,00 36.00 $648.00
47 TEMPORARY WATER SUPPLY SYSTEM LUMP SUM 1.00 $1,500.00 $1,500,00 1.00 $1,500.00
48 WATER PRESSURE BOOSTER TANK EACH 16.00 $650,00 $10,400.00 16.00 $10,400.00
49 WATER FIT1lNGS POUND 400.00- 400.00
51 SODDING SOYD 3,763.00 $3.00 $11,289.00 $17,565.00 3,763.00 $11,289.00 $17,565,00
SUBTOTAL·CONSTRUC~DN $342,185.50 $342,185.50 $248,801,50 $248,801.50
CONTINGENCY $34,218.55 $24,880.15
ENGINEERING $81,593.39 $44,784.27
LEGAL, RSCAL, AND ADMINISTRATIVE $34,218.55 $24,880.15
GRAND TOTAL $472,215.99 $343,346.07
X"'SEIþ!"~IIOOnpofts'~J29srnEAST
._,-
-
103RD STREET 4/7/2004
ST. JOSEPH, MN
A-STJOE0411.00
OPINION OF PROBABLE COST - IMPROVEMENTS BASED ON CITY STANDARDS RURAL ROAD WITH DITCHES
ITEM UNIT OF APPROX APPROX
UNIT PRICE COST TOTAL QUANTITY COST TOTAL
2 TRAFFIC CONTROL LUMP SUM 1.00 $1,000.00 $1,000.00 1.00 $1,000.00
3 SILT FENCE, HEAVY DUTY UN FT 1,000.00 $2.00 $2,000.00 1,000.00 $2,000.00
4 CLEAR & GRUB TREE EACH ROO $400.00 $3,200.00 8,00 $3,200.00
5 REMOVE EXISTING BITUMINOUS PAVEMEN'" SQYD 2,249.00 $1.50 $3,373,50 2,249.00 $3,373.50
6 REMOVE BITUMINOUS DRIVEWAY SQYD 444.00 $3.00 $1,332.00 444.00 $1,332,00
7 REMOVE CONC DRIVEWAY SQYD 46.00 $6,00 $276.00 46,00 $276,00
8 SAWING BITUMINOUS PAVEMENT UN FT 130.00 $3.00 $390.00 130.00 $390,00
9 SAWING CONCRETE DRIVEWAY UN FT 20.00 $6.00 $120.00 20.00 $120.00
10 REMOVE EX CMP CULVERT FT 254.00 500.00 $2,000,00 $14,691.50
, ~.~ -;--~_:~_y /:~f,: g:<:-~--'
$9,100.00
12 GRANUlARBORROW(L~ CUYD 3,395.00 $7.00 $23,765.00 2,560.00 $17,920.00
13 WATER MGAL 35.00 $20,00 $700.00 35.00 $700.00
14 AGGREGATE BASE PLACED CLASS 5 (PQ) CUYD 808.00 $15.00 $12,120.00 900.00 $13,500.00
15 TYPE LV3 WEARING COURSE MIXTURE (B) TON 365.00 $34.00 $12,410.00 332.00 $11,288.00
16 TYPE LV3 BASE COURSE MIXTURE (B) TON 470.00 $34.00 $15,980.00 427.00 $14,518.00
17 BITUMINOUS MATERIAL FOR TACK COAT GAL 201.00 $1.50 $301.50 201.00 $301.50
18 4' PERF PE DRAIN PIPE UN FT 2,029.00 $1.80 $3,652,20 2,029,00 $3,652,20
19 CONCRETE CURB & GUffiR, DESIGN B618 UN FT 2,029.00 $8.10 $16,434.90 0.00 $0.00
20 BITUMINOUS DRIVEWAY PAVEMENT SQYD 444,00 $16.00 $7,104.00 444.00 $7,104.00
21 GEOTEXTILE FABRIC TYPE V 5,600.00 $8,400.00 $86,483.70
$1,250.00
23 8" PVC SANITARY SEWER, SDR35 UN FT 1,100.00 $20,00 $22,000.00 1,100,00 $22,000.00
24 4' PVC SANITARY SEWER, SDR26 UN FT 66.00 $8.00 $528.00 66.00 $528.00
25 4' PVC SANITARY SEWER, RISER UN FT 50.00 $10.00 $500.00 50.00 $500.00
26 SANITARY MANHOLE EACH 5.00 $1,800.00 $9,000.00 5.00 $9,000,00
- 27 EXTRA DEPTH MANHOLE UN FT 24.00 $100,00 $2,400.00 24.00 $2,400,00
28 8'X4' PVC WYE & BEND EACH 6.00 $50.00 $300.00 6.00 $300,00
29 GRANUlAR BEDDING (C~ CUYD 330.00 $9.00 $2,970.00 330.00 $2,970.00
~ 30 INTERNAL CHIMNEY SEAlS EACH 2.00 $200.00 $400.00 2,00 $400.00
31 3' INSULATION SQYD 90.00 $18.00 $1,620.00 90,00 $1,620.00
30 CLEAN & TELEVISE SANITARY SEWER UN FT 1,100.00 $1.50 $1,650.00 $42,618.00 1,100,00 $1,650.00 $42,618.00
32 24' RCP PIPE SEWER DESIGN 3006 CL IV UN FT 770.00 $28.00 $21,560.00 $0.00
33 CONST DRAINAGE STRUCTURE DESIGN H EACH 2.00 $1.00 $2.00 $0,00
34 CONST DRAINAGE STRUCTURE DESIGN48·' EACH 3.00 $1,200.00 $3,600.00 $0.00
35 POND EXCAVATION CUYD 1,080,00 $1.50 $1,620.00 $0.00
36 POND SEEDING ACRE 0.18 $5,000.00 $900,00 $0,00
FOR
39 6' WATER MAIN - DUCT IRON CL 52 UN FT 36.00 $18.00 $648.00 36.00 $648.00
40 HYDRANT EACH 3.00 $2,000.00 $6,000.00 3.00 $6,000.00
41 8' GATE VALVE AND BOX EACH 3.00 $900.00 $2,700.00 3.00 $2,700.00
42 6' GATE VALVE AND BOX EACH 3.00 $650.00 $1,950.00 3.00 $1,950.00
43 l' CORPORATION STOP EACH 2.00 $55.00 $110.00 2.00 $110.00
44 l' CURB STOP AND BOX EACH 2.00 $118.00 $236.00 2.00 $236.00
45 l' TYPE K COPPER PIPE UN FT 86.00 $9.00 $774.00 86,00 $774.00
46 3' INSULATION SQYD 10.80 $18.00 $194.40 10.80 $194.40
47 TEMPORARY WATER SUPPLY SYSTEM LUMP SUM 1.00 $1,500.00 $1,500.00 1.00 $1,500.00
48 MAIN POUND 706.00 $2,259.20 $37,491.60
426.00 $5,112,00
50 SODDING SQYD 3,067.00 $3.00 $9,201,00 $14,313.00 3,067.00 $9,201.00 $14,313.00
SUBTOTAL-CONSTRUCTION $264,740.20 $264,740.20 $195,597.80 $195,597.80
CONTINGENCY $26,474,02 $19,559.78
ENGINEERING $47,653.24 $35,207.60
LEGAL, FISCAL, AND ADMINISTRATIVE $26,474.02 $19,559.18
GRAND TOTAL $365,341.48 $269,924.96
X.:\S\$tjoe\041100leporls~~limale.xls]295TH EAST
. ..
. MORNINGSIDE ACRES 4/7/2004
ST. JOSEPH, MN
..... A-STJOE0411.00
OPINION OF PROBABLE COST
ITEM UNIT OF APPROX
2 TRAFFIC CONTROL $1,000.00 $1,000.00
3 SILT FENCE, HEAVY DUTY $2.00 $5,070.00
4 CLEARING & GRUBBING $1,000.00 $900.00
5 REMOVE CONCRETE CURB & GUTTER $3,00 $300.00
6 SAWING BITUMINOUS PAVEMENT
8 WETLAND MITAGATION (2:1) ACRE 1.00 $12,000.00 $12,000.00
9 COMMONlSUBGRADE EXCAVATION (ROADWAY) (PQ) CUYD 12,000,00 $1,50 $18,000.00
10 GRANULAR BORROW (LV) CUYD 7,554,00 $7.00 $52,878,00
11 WATER MGAL 35.00 $20.00 $700.00
12 AGGREGATE BASE PLACED CLASS 5 (PQ) CUYD 1,738.00 $15.00 $26,070.00
13 TYPE LV3 WEARING COURSE MIXTURE (B) TON 842.00 $34.00 $28,628.00
14 TYPE LV3 BASE COURSE MIXTURE (B) TON 1,082.00 $34.00 $36,788.00
15 BITUMINOUS MATERIAL FOR TACK COAT GAL 433.00 $1.50 $649.50
16 4' PERF PE DRAIN PIPE LlN FT 4,933.00 $1.80 $8,879.40
17 CONCRETE CURB & GUTTER, DESIGN B618 LlN FT 4,933.00 $8.10 $39,957.30
18 4' CONCRETE SIDEWALK SQFT 10,000.00 $2.50 $25,000.00
19 GEOTEXTILE FABRIC TYPE V SQYD $300,760,20
21 8' PVC SANITARY SEWER, SDR35 LlN FT 2,490.00 $20.00 $49,800.00
22 4' PVC SANITARY SEWER, SDR26 LlN FT 1,247.00 $8.00 $9,976.00
23 4' PVC SANITARY SEWER, RISER LlN FT 108.00 $10,00 $1,080.00
24 SANITARY MANHOLE EACH 13.00 $1,800.00 $23,400.00
25 EXTRA DEPTH MANHOLE LlN FT 26.00 $100.00 $2,600.00
26 8'X4' PVC WYE & BEND EACH 29.00 $50.00 $1,450.00
27 GRANULAR BEDDING (CV) CUYD 750.00 $9.00 $6,750.00
28 CONNECT TO EXISTING SANITARY SEWER EACH 1.00 $1,200.00 $1,200.00
29 CLEAN & TELEVISE SANITARY SEWER LlN FT
31 15' RCP PIPE SEWER DESIGN 3006 CL V LlN FT 280.00 $20.00 $5,600.00
32 24' RCP PIPE SEWER DESIGN 3006 CL IV LlN FT 80.00 $28.00 $2,240.00
33 30' RCP PIPE SEWER DESIGN 3006 CL IV LlN FT 800.00 $30.00 $24,000.00
34 CONST DRAINAGE STRUCTURE DESIGN H EACH 4.00 $850.00 $3,400.00
35 CONST DRAINAGE STRUCTURE DESIGN48-4020 EACH 4.00 $1,200.00 $4,800.00
36 CONST DRAINAGE STRUCTURE DESIGN60-4021 EACH 3.00 $3,500.00 $10,500.00
37 POND EXCAVATION CUYD 4,000.00 $1.50 $6,000.00
38 POND SEEDING ACRE 0.82 $5,000,00 $4,100.00
39 WETLAND MITAGATION FOR POND LOCATION ACRE 1.00
41 8' WATER MAIN - DUCT IRON CL 52 LlN FT 1,258.00 $20.00 $25,160.00
42 6' WATER MAIN - DUCT IRON CL 52 LlN FT 60.00 $18.00 $1,080.00
43 HYDRANT EACH 5.00 $2,000.00 $10,000,00
44 10' GATE VALVE AND BOX EACH 3.00 $1,200.00 $3,600.00
45 8' GATE VALVE AND BOX EACH 5.00 $900.00 $4,500.00
46 6' GATE VALVE AND BOX EACH 5.00 $650.00 $3,250,00.
47 CONNECT TO EXISTING WATER MAIN EACH 1.00 $500.00 $500.00
48 l' CORPORATION STOP EACH 29.00 $55.00 $1,595.00
49 l' CURB STOP AND BOX EACH 29.00 $118.00 $3,422.00
50 l' TYPE K COPPER PIPE LlN FT 1,057.00 $9.00 $9,513.00
51 3' INSULATION SQYD 14.20 $18,00 $255.60
52 WATER MAIN POUND $4,889,60 $96,475.20
$2,400.00
54 SEED MIXTURE 90B (STABILIZATION) POUND 2,000,00 $2.00 $4,000.00
55 MULCH MATERIAL TYPE I TON 40.00 $120,00 $4,800.00
56 DISC ANCHORING ACRE 20,00 $100.00 $2,000.00
57 COMMERCIAL FERTILIZER POUND 8,000.00 $0.25 $2,000.00 $15,200.00
SUBTOTAL-CONSTRUCTION $611,636.40 $611,636.40
CONTINGENCY $61,163.64
ENGINEERING $110,094,55
LEGAL, FISCAL, AND ADMINISTRATIVE $61,163.64
GRAND TOTAL $844,058.23
. * PRELIMINARY GRADING PLAN FROM DEVELOPER WAS NOT AVAILABLE FOR THIS ESTIMATE.
COST WILL VARY BASED ON EXTENT OF SITE GRADING NEEDED FOR DESIRED BUILDING DESIGN. --
X."\S\sljoe\04110011'epa1s\{es!imale.xJsj:295TH EAST
...
.
Appendix B
Letter from Stearns County Environmental Services Department
.
- --- ---
COUNTY 01- STEARNS
&~S~Ð~
Administration Center Rm 343 · 705 Courthouse Square · 81. Cloud, MN 56303
320-656-3613 · Fax 320-656-6484 · 1-800-450-0852
April 5, 2000
Cari Schmidt
City Administrator
21 First Avenue NW
Box 668
St Joseph MN 56374-0668
Dear Ms Schmidt;
On April 3, 2000 I attended the informational meeting that was held at the St Joseph
Township hall. It was my understanding before the meeting that the properties in
Waltz's Hilltop Acres and Reischl's Hillside Estates were not going to be included in the
. proposed sewer project along County Road 121. I was happy to find out at the meeting
that residents from both additions have expressed an interest in the project and have
been included in the proposed project.
My office is responsible for the sewage treatment program in the unsewered areas of
the county. Waltz's Hilltop Acres and Reischl's Hillside Estates are both areas that
have extremely poor soils for the installation of sewage treatment systems. This project
will provide an opportunity to eliminate some of the sewer problems that the residents
are having at this time.
Enclosed, please find the current information on the existing sewage systems in Waltz's
Hilltop Acres and Reischl's Hillside Estates. The highlighted areas on the map indicate
the lots that have sewage permits and the year that they were installed.
There are 23 homes in these two additions. Thirteen of the homes have sewage
systems that are greater than 10 years old. These homeowners can expect to upgrade
their sewage systems in the near future. The average life ofa sewage system, with
proper maintenance is between 10 and 20 years. Four of the homes have upgraded
their systems in the past 5 years. There are about 9 vacant lots that are located in
areas that have very poor soils for the installation of sewage treatment systems.
I've also included a copy of the soils survey map for this area. The soil types 41 B,
327A, 327B and 639A all are sandy soils. The soil types 1338,2048, 204C and 2928
. are extremely heavy clay soils with some perched water tables. This makes it very
;75·8898 "Affirmative Action / Equal Opportunity Employer"
. difficult to install adequate sewage treatment systems in these soils and the life
expectancy of these systems is much lower than the average 10.,.20 years.
My staff is working with a couple of homeowners that are having problems with their
sewage systems. It has been' brought to my attention that there are more people-
having problems with their septic systems than the County is aware of. Apparently the
residents are not willing to turn in their neighbors when they are having 'problems with
their sewage systems.
Stearns County wishes to cooperate with citizens and local units of government in
water/wastewater treatment issues, provide that the pubHc h!3aJth, safety and welfare
are protected. The Stearns County Board has established a protocol for dealing with
sewage treatment issues in annexed areas or areas in which sewage collection and
treatment are being proposed. I've included a copy of the resolution for your review.
If I can be of any assistance or if you have any questions, please feel free to give me a
call.
~:Ì<) - ,f¡t
.
Hank Schreifels
Environmental Health Supervisor
'. --. .~.-
~
.
Appendix C
Soil Borings Logs
.
. --- .-.-
1214/1218/21211214 1121:13 321212534547 INDEPENDENT TESTING PAGE 1211
I
!
-. INDrPE~~~~32~ !~~~~~ECHNOLOGIES, INC.
. PHONE: (320) 253-4338 FAX; (320) 253-4547
¡
[
T~ Tracy Ekola
F:i SEH
229-4301 FAX COVER SHEET
~ , 2004 295th Street Improvements
FROM!: Wa~ne Stark
DA~ 4/8/2004
11
t
o Uff fllJt I [] Reply ASAP I!] As you 18CJuutrKI o PlMse IYlv/tJw o For your information
!
¡
COMMEN~S:
I Tracy.
Here's a co
.
! Please call me if you have any questi9r~
, Wayne
I
~
You should receive 5 pages, including this cover sheet.
,
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PFax SEH-StCloud
04/08/04 THU 10:14 [TX/RX NO 7700]
04/08/2004 10: 13 3202534547 INDEPENDENT TESTING PAGE 02
.-
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11'3:.."
,.
04/08/04 THU 10:14 [TX/RX NO 7700]
04/08/2004 10:13 3202534547 INDEPENDENT TESTING PAGE 03
INDEPE ENT TESTING TECHNOLOGIES, INC. LOG OF SOIL BORING
PROJECT: ~097 SEH, INe. DATE: 07-Apr~ BORING #: !!:l
295TH STREET IMPROVEMENTS STARTTIME: 10:02 END TIME: 10:22
ST. JOSEPH, MINNESOT ^
METHOD: 3..114" 1.D. Hollow Stem AU2.et
CREW: ~
ELEVATION
Sample N Water
# Value Table Notes
---.-..
-. 4
5.0 C ges to brown. mottled at 5 feet,
6
7.0 .-.,................-----...- ...-.-.---.
,"n p- XORADED šAN.D wìiJïSlLT, fine to mooÌum
8.0 ML'- št~~~in~e;~~~~:~~~~... .._. h_.. _... '. .....-.---....-.......-.....----....---...-.-
"' JO
i
10.0 !
9
11.5 ---..- ...-.... ...-,
_.m '-'-:B . g complete to J 1.5 teet:""·' . ..,..,......--
,. Nt water encountered duriog drilling.
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! 04/08/04 THU 10: 14 [TX/RX NO 7700]
04/08/2004 10:13 3202534547 INDEPENDENT TESTING PAGE 04
INDEPE DENT TESTING TECHNOLOGIES, INC. LOG OF SOIL BORING
PROJECT: -097 SEM, INC. .DATE: 07-Apr-Q4 BORING #: I!:l
295TH STREET IMPROVEMENTS START TIME: 9;35 END TIME: W
ST. JOSEPH, MINNESOTA
I
- LOCATION: sþ Boring Location Plan
I
-
Soil Smnpl
Descri tion # Notes
-.. .-..
.-
LEAN CLA Y, fine to medíum gnil ..-. ". -,-....-.
S wI a i1'~~:f,:
.ace ofGRA VEl. brown, mottled. 5
5.0
i ;~~':~~:~~
6
-
}{::~t~; 13
10.0 ,_. 'r.~..g~~
, 13
11.5 i -.-"......----.--.---
._u no __ B nng complete to n:!) feëC
,.. N water encountered during driIJJ.ng.
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I 04108/04 THU 10: 14 [TXlRX NO 7700]
04/1218/21211214 1121: 13 321212534547 INDEPENDENT TESTING PAGE 1215
INDEPE 'DENT TESTING TECHNOLOGIES, INC. LOG OF SOIL BORING
PROJECT: ~O97 SEH, INC. DATE: 07~ADr-04 BORrNG #: B:J.
295TH STREET IMPROVEMENTS START TIME: 9:08 END TIME: 2.:2Q
ST. JOSEPH, MINNESOTA
METHOD: 3 1/4" J.D. Hollow Stem AU2er
CREW: ~
ELEVATION N Gi
Sampl N Water
# value Table Notes
'Y CLA y,Ëy SAND. fine to níedium grained, ",,7 a .- _....~. . .- -... . ----....-
:race of GRAVEL, brown. -.... . . .-.
P iRLY GRADEl> SAND, fiDe graìñëd, wi a trace"or...· .. ~~~~!~!~:.t;:
pRA VEL, brown, mottled. .:~~'Ji.>~ 9
,.,'..-;.;. :'~~"'''
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5.5 i
DY LEAN CLAY, fme to mediwn graíriea:wra" ... . . .... . ....... .... ..."...... . ....--
ace ofGRA VEL, brown, mottled.
! .~~"\::-....:~~~.~:.~.
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10.0
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11.5 -- 'n ,.. . --- --....-....-...-...
--.--- --~ i'iñgëõmpTetë to t 1_5 feët:'~
,- N Wl¢el' en«lunœred during drilling.
C ' e-in measured at 8 met on 4/8/04.
N I water measured on 4/8/04.
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04/08/04 THU 10:14 [TX/RX NO 7700]
-.
Appendix D
Preliminary Assessment Worksheets
.
-
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;1; OJ)
a:1- OJ) ..,.
gj 13 0
~ffiz 0
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I REQUEST FOR COUNCIL ACTION
I DATE: April 8. 2004
I Engineering ~f6r~~
ORIGINATING DEPARTMENT
I
I AGENDA ITEM
Callaway Street Feasibility Report
I PREVIOUS ACTION
I Ordered preparation of Report.
-- RECOMMENDED COUNCil., ACTION
I Review and comment.
I FISCAL IMPACT
Cost figures are outlined in Report,
I
COMMENTS/RECOMMENDA nONS
I We need to establish funding sources before proceeding.
I
I
X:\S\stjoe\common\D39 Req Council Action\0404 Fe.s Rpt 040804.doc
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I Feasibility Report
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I St. Joseph, Minnesota
.1 SEH No. A-ST JOE 0404
-- April 8, 2004
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I Multidisciplined. Single Source.
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April 8, 2004 RE: St.Joseph,~Ù1nesota
2004 Callaway Street Improvements
SEH No. A-STJOE 0404
Honorable Mayor and City Council
c/o Ms. Judy Weyrens
City Clerk! Administrator
City of St. Joseph
25 College Avenue North
P.O. Box 668
St. Joseph, MN 56374-0668
Honorable Mayor and Members of the City Council:
Enclosed is the Feasibility Report for the above referenced improvement. It includes recommendations
and probable costs.
Sincer~y,
/I ;! 1
· a0 .¡f2d -
Tracy ~ola, 'PE
Sf. Professional Engineer
djgljmw
x:\s\stjoe\0404OO\reports\feasibiJity report.doc
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Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572,0617 I 320.229.4301 fax
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2004 Callaway Street Improvements '"'"'~-
·
Feasibility Report
St. Joseph, Minnesota
SEH No. A-ST JOE 0404
April 8, 2004
I hereby certify that this report was prepared by me or under my direct
supervi~lon, and that I am a duly Licensed Professional Engineer under the laws
· 0f=~~-~
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Tracy L. &Rola, PE
Date: 25216
Prepared by:
T April 8, 2004
\
Short Elliott Hendrickson Inc.
1200 25th Avenue South
P.O. Box 1717
St. Cloud, MN 56302-1717
320.229.4300
· -- -..--
·
Table of Contents
·
Letter of Transmittal
Certification Page
Table of Contents
Page
1.0 Scope ............. ................ ...................... ............ ................. ....................................... 1
2.0 Feasi bil ity .. ............ .............. ..................................................................................... 1
3.0 Proposed Improvements .................... ................... ................................ ................. 1
4.0 Street Access .......................................................................................................... 2
5.0 Easements............................................. .................................................................. 2
6.0 Probable Costs.......... ........................... .......... ......................................................... 2
7.0 Fu ndi ng .................. .................................................................................................. 3
List of Tables
Table 1 - Opinion of Probable Cost
Table 2 - Funding Sources
· List of Figures
Figure 1 - Project Location Map
Figure 2 - Callaway Street Improvements Site Plan
Figure 3 - Callaway Street, Typical Street Detail
List of Appendices
Appendix A Opinion of Probable Cost
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SEH is a registered trademark of Short Elliott Hendrickson Inc.
2004 Callaway Street Improvement A-ST JOE 0404
Sf. Joseph, MN Page i
April 8, 2004
.
Feasibility Report
2004 Callaway Street Improvements
Prepared for City of St. Joseph
1.0 Scope
This Report covers the proposed grading, storm sewer, and street
construction for Callaway Street in St. Joseph, Minnesota. A project location
map (Figure 1) is included in the Appendix.
2.0 Feasibility
Having investigated the facts relating to construction of the proposed
improvements, it is my opinion, from an engineering standpoint, that this
. project is feasible and necessary.
3.0 Proposed Improvements
The proposed improvements (Figure 2) will consist of extending Callaway
Street from Graceview Estates to County Road 121.
The proposed street improvement on Callaway Street will consist of 36-foot-
wide streets from face-to-face of curb. The proposed pavement cross-section
will consist of·1 l/2-inch bituminous wear course, 2-inch bituminous base
course, and 7-inch Class 5 aggregate base. An 8-foot bituminous trail will
connect to the existing trail in Graceview Estates and continue along the
south side of Callaway Street to County Road 121.
The existing school parking lot driveway located on County Road 121 will
be eliminated. Two new school parking lot entrances will be constructed as
shown in Figure 2. Relocation and modification of some of the playground
equipment will be required. Replacement and realignment of the school's
existing bituminous trail and chain-link fence will be required for this
project.
Concrete curb and gutter will be installed on the proposed street. The low
point will be located midway between County Road 121 and 4th Avenue SE
(Grace view Estates). Surface water will be collected via a catch basin and
will be carried to a proposed temporary storm water retention area located on
the south side of Call way Street.
A-ST JOE 0404
Page 1
,
. All disturbed areas south of Callaway Street will be restored with topsoil and
seed. Topsoil will be stripped and stockpiled on the site during grading
operations, and then re-spread for restoration.
4.0 Street Access
The Callaway Street access location on CR 121 has been reviewed with the
Stearns County Highway Engineer. The proposed Callaway Street access
will replace the Kennedy School parking lot entrance and access for the
parking lot will be provided off of Callaway Street.
Stearns County Highway Department access and right-of-way width
guidelines (06-26-01) state accesses on collector roadways shall be separated
a minimum of 300-feet. The distance between Callaway Street centerline and
Baker Street centerline is 2S0-feet. Therefore, the County Highway Engineer
has indicated the access request will not be approved. The guidelines also
outline a variance/appeals process. It is our recommendation to submit a
formal request for the Callaway Street access and proceed with the appeal
process if necessary. Callaway Street alignment was based on working with
the property owners (College of S1. Benedict and Kennedy Elementary
School) to detennine the most appropriate division and use of the land.
5.0 Easements
A temporary easement agreement will be required from the College of St.
Benedict for the temporary storm water pond. Initial discussion with
- representatives from the College indicate that they are willing to agree with
the temporary pond as long as the City will agree to participate
- (proportionate to the amount of runoff contributed) in a ~ermanent storm
water improvement when the site is developed.
6.0 Probable Costs
The probable costs of improvements are indicated in Table 1. See the
Opinion of Probable Cost in the Appendix for an itemization of construction
and soft costs.
Table 1
Opinion of Probable Cost
Item Construction CIE/F* Total
Site Grading and Street $190,726 $72,476 $263,202
Stonn Water Improvements $20,700 $7,866 $28,566
Soil Borings $3,000 $0.00 $3,000
Sanitary Sewer $4,300 $1,634 $5,934
Water Main $3,910 $1,486 $5,396
Total $222,636 $83,462 $306,098
*Contingency, Engineering, Financing
2004 Callaway Street Improvements A-ST JOE 0404
S1. Joseph, MN Page 2
7.0 Funding
. Proposed funding sources are indicated in Table 2. The 2002 bond issue
(Interior Streets, County Roa 121) included $100,000 for Callaway Street
construction, which is covered by current tax levy. The Storm Sewer Funds
represent storm water fees paid by new development for future regional
facilities. The Utility Fund will be used to pay for the sewer and water stubs
into the CSB property immediately west of Graceview Estates. The
Graceview Estates developer fees were paid for this improvement. The
remaining amount can likely be financed with contingency from the 2002
bond issue. The City Administration is checking with the City's bond
consultant to verify that this can be done. It appears that paying off this
remaining amount can be accomplished with proceeds from the bond issue.
Table 2
Funding Sources
2002 Bond Issue (Included) $100,000
Storm Sewer Funds (Developer Fees) $28,500
Utility Fund (SACfW AC) $8,200
Graceview Estates Developer Fees $12,500
Remaining Amount (2002 Bond Issue) $156,898
- Total Funds Available $306,098
-
2004 Callaway Street Improvements A-ST JOE 0404
S1. Joseph, MN Page 3
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List of Figures
Figure 1 - Project Location Map
Figure 2 - Callaway Street Improvements Site Plan
Figure 3 - Callaway Street, Typical Street Detail
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--7~ CALLAWAY STREET IMPROVEMENTS FIGURE
SEH DATE: NO 1
03/17/04 SAINT JOSEPH, MN .
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~ FILE NO. CALLAVVAY STREET
STJOE0404.00 FIGURE
TYPICAL STREET DETAIL
SEH DATE: NO.3
03/17/04 SAINT JOSEPH, MN
,
--
~
.
Appendix A
Opinion of Probable Cost
.
-
- - -~..-
,
. .
.
2004 CALLAWAY STREET IMPROVEMENTS 04/12/04
ST. JOSEPH, MN
A-ST JOE 0404
OPINION OF PROBABLE COST
ITEM UNIT OF APPROXIMATE
NO. ITEM DESCRIPTION MEASUREMENT QUANTITY UNIT PRICE AMOUNT
1 MOBILIZATION LUMP SUM 1.00 $5,000.00 $5.000.00
2 SILT FENCE LlN FT 3,000.00 $2.50 $7,500.00
3 REMOVE CONCRETE DRIVEWAY APRON SQYD 20.00 $5.00 $100.00
4 REMOVE BITUMINOUS PAVEMENT SQYD 780 . $2.00 $1,560.00
5 REMOVE CONCRETE CURB AND GUTTER LlN FT 120.00 $6.50 $780.00
6 SAW CUT BITUMINOUS PAVEMENT LlN FT 260.00 $6.00 $1,560.00
7 COMMONffOPSOIL EXCAVATION (PQ) CUYD 3.200.00 $5.00 $16,000.00
8 SELECT GRANULAR BORROW (LV) CUYD 350.00 $10.00 $3.500.00
9 AGGREGATE BASE PLACED, CLASS 5 CUYD 1,138.00 $17.00 $19,346.00
. 10 TYPE LV4 WEARING COURSE MIXTURE (B) TON 520.00 $34.00 $17,680.00
11 TYPE LV3 BASE COURSE MIXTURE (B) TON 693.00 $33.00 $22,869.00
12 BITUMINOUS MATERIAL FOR TACK COAT GAL 250.00 $1.00 $250.00
13 CONCRETE CURB & GUTTER, DESIGN B618 LlN FT 2,800.00 $8.50 $23,800.00
14 BITUMINOUS TRAIL SQYD 1,625.00 $10.00 $16,250.00
15 BITUMINOUS DRIVEWAY PAVEMENT SQYD 167.00 $25.00 $4,175.00
16 CONCRETE DRIVEWAY APRON SQYD 50.00 $30.00 $1,500.00
17 ROCK CONSTRUCTION ENTRANCE EACH 2.00 $350.00 $700.00
18 INLET PROTECTION TYPE A EACH 2.00 $75.00 $150.00
19 CHAIN LINK FENCE LlN FT 1,300.00 $15.00 $19,500.00
20 PLAYGROUND EQUIPMENT RELOCATION LUMP SUM 1.00 $5,000.00 $5.000.00
21 BACKSTOP RELOCATION AND ADDITIONS LUMP SUM 1.00 $15.000.00 $15,000.00
22 F&I SIGN PANELS SQFT 7.00 $40.00 $280.00
23 F&I SIGN PANELS, STREET NAME SQFT 7.00 $40.00 $280.00
24 SODDING SQYD 2,200.00 $3.00 $6,600.00
25 SEEDING ACRE 0.46 $750.00 $345.00
26 SEED MIXTURE 90B (STABILIZATION) POUND 46.00 $5.00 $230.00
27 MULCH MATERIAL, TYPE I TON 0.92 $450.00 $414.00
28 DISC ANCHORING ACRE 0.46 $275.00 $126.50
- 29 COMMERCIAL FERTILIZER POUND 184.00 $1.25 $230.00
-
1 4/12/2004
t,
2004 CALLAWAY STREET IMPROVEMENTS 04/12/04
ST. JOSEPH, MN
A-ST JOE 0404
OPINION OF PROBABLE COST
ITEM UNIT OF APPROXIMATE
NO. ITEM DESCRIPTION MEASUREMENT QUANTITY UNIT PRICE AMOUNT
. "," ,,' ',' ., '" ':"'..',",.,,,' ',,", , ' ,. ,', ' ,", . . ", "
œ _ - - - _ - -'. _
. - - - . - ^ .
30 8" PVC SANITARY SEWER, SDR 35 UN IT 80.00 $20.00 $1,600.00
31 SANITARY MANHOLE EACH 1.00 $2,000,00 $2,000.00
32 CONNECT TO EXISTING SAN IT ARY SEW ER EACH 1.00 $600.00 $600.00
33 CLEAN & TELEVISE SANITARY SEWER UN IT 80.00 $1.25 $100.00
34 8" DUCTILE IRON PIPE, CL 52 UN IT 90.00 $25.00 $2,250.00
35 CONNECT TO EXISTING WATER MAIN EACH 1.00 $600.00 $600.00
36 8" GATE VALVE & BOX EACH 1.00 $850.00 $850.00
37 WATER MAIN FITTINGS POUND 60.00 $3.50 $210.00
38 15" RCP PIPE APRON EACH 1.00 $500.00 $500.00
39 15" RCP PIPE SEWER DESIGN 3006 CL V UN IT 75.00 $30.00 $2,250.00
40 CONST DRAINAGE STRUCTURE DES H EACH 1.00 $1,200.00 $1,200.00
41 CONST DRAINAGE STRUCTURE DES 48-4020 EACH 1.00 $1,500.00 $1,500.00
42 RANDOM RIPRAP CLASS 2 CU YD 5.00 $50.00 $250.00
43 POND EXCAVATION CU YD 2,400.00 $5.00 $12,000.00
44 POND SEEDING ACRE 0.60 $5,000.00 $3,000.00
SUBTOTAL - CONSTRUCTION $219,635.50
SOIL BORINGS $3,000.00
CONTINGENCY $21,963.55
ENGINEERING $39,534.39
LEGAL, FISCAL, AND ADMINISTRATIVE $21,963.55
GRAND TOTAL $306,096.99
.
2 4/12/2004
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City of St. Joseph
Revenue Summary By Department
For the Period Ended December 31, 2003
Budget Percent
Budget YTD Balance of Budget
Current Ad Valorem Taxes 343,423.00 296,745.56 46,677.44 86.41 % .
Local Government aid 789,884.00 663,607.00 126/277,00 84.01%
Market Value Credit 47,657.74 (47,657.74) 0,00%
Low Income Housing Aid 2/664.00 2,664,00 100.00%
PERA Rate Increase Aid 1/541.00 1,541.00 100,00%
Interest Earnings 40/000.00 15,753.99 24,246.01 39.38%
Co-op Dividend-League MN Cities 10,000.00 9,664.45 335.55 96.64%
(0) General Aids/Taxes U87,512.00 1,037,633.74 149,878.26 87.38%
State Sales Tax 100.00 9.60 90.40 9.60%
Contractors License 100,00 12.00 88.00 12.00%
Excavation Permit 3/600,00 2,450,00 1,150.00 68.06%
Franchise Fee 11/000.00 13,055,24 (2/055.24) 118.68%
Building Permits 60,000.00 195,460,08 (135/460.08) 325.77%
Animal License 1,200,00 1,311.00 (111.00) 109.25%
Rental Housing Registration 12,000.00 9/970.00 2,030.00 83.08%
Grant payment (0.05) 0,05 0.00%
State Grants and aids 3,975,86 (3/975.86) 0.00%
Land Use Deposit Fee 1U50.00 (11/350.00) 0,00%
Sale of Maps and Publications 600.00 795.33 (195.33) 132.56%
Assessments and research 5/000.00 6,570.00 (1,570.00) 131.40%
Special Hearing 2/000.00 1,440.00 560.00 72.00%
Community Sign Rent 50.00 50.00 0.00%
Fire Administration Reimb 5,500.00 7/897.14 (2,397.14) 143.58%
Fire Hall Maintenance 3/200.00 1,325.00 1,875.00 41.41%
(2) Administration 104,350.00 255,621.20 (151,271.20) 244.97%
Beer 1/500.00 609.96 890.04 40.66%
Liquor 12,000.00 14,800.00 (2/800.00) 123.33%
Outdoor Liquor Permit 200.00 200.00 0.00%
Amusement 1,500.00 1,410.00 90.00 94.00% .
Cigarette License 650.00 550.00 100.00 84.62%
Federal Grants - Other 3,668.06 (3/668.06) 0.00%
Police Training Reim 2,000.00 2/000.00 0.00%
State aid -- Police Fund 26,000.00 26J83.00 (783.00) 103.01 %
County Fines 60/000.00 40/556.82 19,443.18 67,59%
Policy Fines 20/000.00 14,103.67 5,896.33 70.52%
Accident Report Fee 100.00 193.00 (93.00) 193.00%
Contributions from Private Sou 9,210.75 (9,210.75) 0.00%
Reimbursement 7,922.97 (7,922.97) 0.00%
(3) Police Administration 123,950.00 119,808.23 4,141.77 96.66%
State Aid, Municipal Funds 4,500.00 4,500,00 0.00%
County Grants - Road Maintenan 7,000.00 7,044.00 (44.00) 100.63%
Kennel Fees 700.00 824.00 (124.00) 117.71%
Water TOYler Antenna Lease 1,100.00 1,011.60 88.40 91.96%
Contributions - Memorial Park 1,619.75 (1/619.75) 0.00%
(5) Public Works 13/300.00 10,499.35 2,800.65 78.94%
Park Fees 5,000.00 5,130.00 (130.00) 102.60%
Park Dedication Fees 43,000,00 (43/000.00) 0.00%
Park land - Northland 5/474,50 (5/474.50) 0.00%
Summer Recreation Charges 10/000.00 10,000.00 0.00%
Summer Recreation 1,000.00 1,000.00 0.00%
(6) Parks 16,000.00 53,604.50 (37,604.50) 335.03%
Special Assessments 21,000.00 (3,131.37) 24,131.37 -14.91 %
(9) Miscellaneous 21,000.00 (3,131.37) 24,131.37 -14.91 %
TIFjf\lIF Deposit 3.70 (3.70) 0.00%
Current Ad Valorem Taxes 29,280.00 29,280.00 100.00%
Transfer In 25,000.00 (25/000.00) 0.00%
Interest 413.06 ( 413,06) 0.00% .
Tax Increment 17,780.98 (17,780.98) 0.00%
(8) Economic Development 29,280.00 72,477. 74 (43,197.74) 247.53%
General Fund Totals 1,495,392.00 1,546,513.39 (51,121.39) 103.42%
City of st. Joseph
Expenditure Summary by Department
For the Period Ended December 31, 2003
Budget Percent
. Budget MTD YTD Balance of Budget
Council 32,124.00 1,737.29 27,274.87 4,849.13 84.90%
Legislative Committees 7,375.00 129.95 3,465.73 3,909.27 46.99%
Ordinance & Proceedings 1,500.00 109.62 3,367.11 (1,867.11) 224.47%
Mayor 10,515.00 500.60 7,252.74 3,262.26 68.98%
(1) General Government 51,514.00 2,477.46 41,360.45 10,153.55 80.29%
Elections 7,300.00 - - 7,300.00 0.00%
Salaries & Administrative 128,740.40 6,696.81 128,310.57 429.83 99.67%
Accounting 52,950.00 1,430.00 38,316.47 14,633.53 72.36%
Audit Serivce 9,200.00 - 9,350.00 (150.00) 101.63%
Assessing 12,994.50 1,204.79 14,885.43 (1,890.93) 114.55%
City Attorney 15,000.00 (3,742.25) 28,116.40 (13,116.40) 187.44%
Planning and Zoning 31,000.00 344.37 34,522.74 (3,522.74) 111.36%
Community Center 13,236.00 1,716.21 10,140.27 3,095.73 76,61 %
City Offices 23,000.00 1,884.43 23,642.62 (642.62) 102.79%
Community Sign 2,000.00 44.04 1,052.28 947.72 52.61 %
Cable Access 8,200.00 1,399.85 8,190.76 9.24 99.89%
Building Inpsection 45,500.00 7,371.35 153,461.56 (107,961.56) 337.28%
Emergency Siren 3,050.00 6.28 905.97 2,144.03 29.70%
(2) Adminstration 352,170.90 18,355.88 450,895.07 (98,724.17) 128.03%
Crime Control 474,804.48 29,504.54 482,757.08 (7,952.60) 101.67%
Police Training 5,000.00 352.00 4,026.47 973.53 80.53%
Communication Services 7,450.00 284.32 7,133.61 316.39 95.75%
Automotive Services 33,100.00 7,115.97 38,814.75 (5,714.75) 117.27%
. (3) Police Administration 520,354.48 37,256.83 532,731.91 (12,377.43) 102.38%
Signal Lights 500.00 23.39 365.49 134.51 73.10%
Animal Control 1,100.00 - 103.48 996.52 9.41%
Street Maintenance 192,907.00 14,897.40 128,408.52 64,498.48 66.56%
Ice & Snow Removal 88,227.00 399.71 28,395.28 59,831.72 32.18%
Engineering Fee 20,000.00 (81,323.46) (10,595.39) 30,595.39 -52.98%
Street Lighting 31,450.00 2,659.42 26,461.41 4,988.59 84.14%
Street Cleaning 13,337.00 - 6,395.05 6,941.95 47.95%
Maint Shop 11,800.00 667.72 7,387.96 4,412.04 62.61 %
(5) Public Works 359,321.00 (62,675.82) 186,921.80 172,399.20 52.02%
Participant Recreation 17,595.00 600.00 622.20 16,972.80 3.54%
Ball Park & Skaing 3,980.00 140.04 4,785.65 (805.65) 120.24%
Recreation Association - - (75.27) 75.27 0.00%
Park Areas 97,191.00 4,712.63 68,241.33 28,949.67 70.21 %
Shade Tree 175.00 - - 175.00 0.00%
(6) Parks 118,941.00 5,452.67 73,573.91 45,367.09 61.86%
Park Board Development 8,500.00 - - 8,500,00 0.00%
(7) Park Board 8,500.00 - - 8,500.00 0.00%
Miscellaneous - - 41.28 (41.28) 0.00%
Community Service 3,800.00 350.00 3,850.00 (50.00) 101.32%
Other Financing Uses 500.00 - - 500.00 0.00%
Fire Protection 59,000.00 - 72,181.64 (13,181.64) 122.34%
Transfer In - (29,280.00) 455,537.35 (455,537.35) 0.00%
(9) Miscellaneous 63,300.00 (28,930.00) 531,610.27 (468,310.27) 839.83%
-
Economic Development 29,280.00 1,701.96 50,237.94 (20,957.94) 171.58%
- (8) Economic Development 29,280.00 1,701.96 50,237.94 (20,957.94) 171.58%
General Fund Totals 1,503,381.38 (26,361.02) 1,867,331.35 (363,949.97) 124.21 %
City of St. Joseph
Combined Financial Statement
For the Period Ended December 31, 2003
Budget YTD Budget (To be collected) .
Balance % Expended
General Government
Revenue - Percentage of aids 51,514,00 26,959.44 (78,473.44) -152.33%
::::::::::::;:::::~::::r:::::::::::::::::¡:l;it:~¡:;:f:;:f:~}::~:::::::::::::::::t:::::tm::::::::::~;::::::::::~:;:~m~~:::r:~:~:::::::::::::::::::::~::~:¡:~;Ì'¡:¡::~:~::::::::::;~:;f¡::~:¡;~:ill::~:¡:¡J::r{:::mi:J;;~1~:J:¡::~::~:::::::~:::::::::::;:::::::;:::::::::::;:::::;::r:::f~::1:1:¡::Jt¡¡:::
Administrative
Revenue
Licenses & Permits 88,000.00 222,267.92 134,267.92
Percentage of aids 247,820.90 3,975.81 (243,845.09)
Charges for Services 16,350.00 29,377.47 13,027.47
352,170.90 255,621.20 (96,549,70) -27.42%
:::::::r:::å:::r{:;;::::~:~::::¡fi~:;:i:~t:~l:t::::::::::~::I:::::;:::::::::~:~:::::::::::::::r:~:::::::::::::::::::~::::::;:;::::::::::::::t:f:f¡:01~:J:[:¡0n;:r]Ì;;t:ttl::;1:1::;:::::::m~:J:~;:í;~:¡:i::~::~:~~;:::f:r:::::m:;:t::;::::;:r:~;:::::~:~i~;j:Ï:~:i~~::
Police Administration
Revenue
Licenses & Permits 15,850,00 17,369.96 1,519.96
Aids 28,000.00 30,451.06 2,451.06
Percentage of aids 396,404.48 - (396,404.48)
Fines 80,100.00 54,853.49 (25,246,51)
Miscellaneous - 17,133,72 17,133.72
520,354.48 119,808.23 (400,546,25) -76.98%
:::::::~~::::::~:::::::::::::::~:;:::::~::::J~:~:~:~:1:i:;:f:~~:~~::~:~:::::~:~:::::::::::::::~:~::::::::::::::;:::::::::::::::::::::::::::::::::::::t::t:::::~:~t:;:f:¡¡:¡~::~::::::m:r::~:1:];::~:f:~::1[::~::::::::::m:~~::~:;:1:~:~:¡:]1~:::::::::::::::::::::::::r:::::;::::::m::::::::::::~:~:~:¡::~::J:]lli:::
Public Works
Revenue
Aids 11,500,00 7,044.00 (4,456.00)
Percentage of aids 346,021.00 (346,021.00) .
Charges for Services 1,800,00 1,835.60 35.60
Miscellaneous- - 1,619.75 1,619.75
359,321.00 10,499.35 (348,821.65) -97.08%
::::::::::i:::::;;:@rD;:t/j:¡jt:}¡j:i¡~):~G::;::::::::::::¡)I:)i:::::::::::::::::::::::::::::::::::::::::::f:::::::::l::::::::::::J:j:t¡:~:~::~::;:~;J::r::::;::::~:~:i:;:;:t1~::it:l::::::::::;:;::~1:J¡:j~:1:i::J:~r:::::::::::;:::::::::::::::::::r:::::::I:::f::::::::~:J::j:l:s:;i;::
Parks
Revenue
Charges for Services 16,000.00 53,604,50 37,604.50
Percentage of aids 102,941.00 (102,941.00)
118,941.00 53,604.50 (65,336.50) -54,93%
:::::::::::::::::::::::::::[:::::::::::::::¡J~:Ï:~:i:~~:~l:~::::::::::::::::::::::::::::::::::::::::::::;:::::::::::::::::::::::::::::::::::::::::::::::::::::::~:~::~;:~:¡::~:;::~:~::::::::::::::::::::í:f:;:~:~:~::¡:I::f::f:::::t::::f:~:;:1:~:í:;::~:ill:j::::::::;::::::::::::::I:::::::::;::::::I:::::::::::J:~::;:lli=:f:t~::
Park Board
Revenue
Percentage of aids 8,500,00 - (8,500.00)
Dedication Fees - -
8,500,00 - (8,500.00) -100,00%
::::¡::;:::::;:::;:::;:;:::::;:;:::::::;:li:J:l:Œ~;i;;:Ï;i:~:i:::::j::::::::::::::::::::::::::::::[:::::::::::::::::::::::::::::::::::::::::::f::i::::::::::::~::~;:~:~:~:i:[:~:::::::::::::::n:::::;::g::::::::::::::it::::::::::::::::;:::::::::::::!;:Ì:~:~:i::J:~t:::::::::::::::::::::::::::::::::::::::::::::::I:::::::::I::f::¡:~:~:)~~:
Miscellaneous
Revenue
Assessments 21,000.00 (3,131.37) (24,131.37)
Percentage of aids 42,300.00 - ( 42,300.00)
63,300.00 (3,131.37) (66,431.37) -104.95%
::::r::::::t:::::::::::::::::::::::m:¡~:j:t:f:i:;:t:~j:~::I:r:::::::::::}::::~}::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::~:~:¡:i:J:0:¡:t::~:::r::::::::J:~::~:jr:~:t:¡:t:í::::::::i:~¡:(t:;:~:~:J:¡::í~:~::::::::::::::::::::::::;:~:::::::::::::}:::::::::r~:0:f:;:ï:ill::tj:::
Economic Development
Revenue -
Aids 29,280,00 47,477.74 18,197.74 _
Transfer In 25,000.00 25,000.00 -
54,280.00 72,477,74 18,197,74 33.53%
Expenditures 29,280.00 50,237,94 (20,957,94) 171.58%
City of St. Joseph 04/12/04 1 :37 PM
Page 1
Council Revenue Monthly Report
.
SOURCE 2003 %
¡OURCE Oeser Budget Rev YTD Amt Balance of Budget
=UND 101 General
31010 Current Ad Valore $343,423.00 $296,745.56 $46,677.44 86.41 %
31320 State Sales Tax $100.00 $9.60 $90.40 9.60%
'32111 Beer $1,500.00 $609.96 $890.04 40.66%
32112 Liquor $12,000.00 $14,800.00 -$2,800.00 123.33%
J2113 Outdoor Liquor Per $200.00 $0.00 $200.00 0.00%
'32170 Amusement $1,500.00 $1,410.00 $90.00 94.00%
32181 Contractors Licens $100.00 $12.00 $88.00 12.00%
32182 Excavation Permit $3,600.00 $2,450.00 $1,150.00 68.06%
'32184 Cigarette License $650.00 $550.00 $100.00 84.62%
'32186 Franchise Fee $11,000.00 $13,055.24 -$2,055.24 118.68%
'32210 Building Permits $60,000.00 $195,460.08 -$135,460.08 325.77%
'32240 Animal License $1,200.00 $1,311.00 -$111.00 109.25%
32261 Rental Housing Re $12,000.00 $9,970.00 $2,030.00 83.08%
'33140 Grant payment $0.00 -$0.05 $0.05 0.00%
'33160 Federal Grants - Ot $0.00 $3,668.06 -$3,668.06 0.00%
33400 State Grants and ai $0.00 $3,975.86 -$3,975.86 0.00%
33401 Local Government $789,884.00 $663,607.00 $126,277.00 84.01 %
33404 Market Value Credi $0.00 $47,657.74 -$47,657.74 0.00%
33408 Low Income Housi $2,664.00 $2,664.00 $0.00 100.00%
33409 PERA Rate Increas $1,541.00 $1,541.00 $0.00 100.00%
33416 Police Training Rei $2,000.00 $0.00 $2,000.00 0.00%
33421 State Aid, Municipa $4,500.00 $0.00 $4,500.00 0.00%
33422 State aid -- Police $26,000.00 $26,783.00 -$783.00 103.01%
J3611 County Grants - Ro $7,000.00 $7,044.00 -$44.00 100.63%
it Land Use Deposit $0.00 $11,350.00 -$11,350.00 0.00%
Sale of Maps and $600.00 $795.33 -$195.33 132.56%
Assessments and r $5,000.00 $6,570.00 -$1,570.00 131.40%
~4111 Special Hearing $2,000.00 $1,440.00 $560.00 72.00%
;4112 - Community Sign R $50.00 $0.00 $50.00 0.00%
4114 Park Dedication Fe $0.00 $43,000.00 -$43,000.00 0.00%
,4116 Park Land - Northla $0.00 $5,474.50 -$5,474.50 0.00%
'4118 Administration Rei $5,500.00 $7,897.14 -$2,397.14 143.58%
'4119 Fire Hall Maintenan $3,200.00 $1,325.00 $1,875.00 41.41%
'4150 TIF/MIF DEPOSIT $0.00 $3.70 -$3.70 0.00%
'4780 Park Fees $5,000.00 $5,130.00 -$130.00 102.60%
'4782 Summer Recreatio $10,000.00 $0.00 $10,000.00 0.00%
'4790 Summer Recreatio $1,000.00 $0.00 $1,000.00 0.00%
'4950 Kennel Fees $700.00 $824.00 -$124.00 117.71%
J5101 County Fines $60,000.00 $40,556.82 $19,443.18 67.59%
J5102 Policy Fines $20,000.00 $14,103.67 $5,896.33 70.52%
J5105 Accident Report Fe $100,00 $193.00 -$93.00 193.00%
J6100 Special Assessme $21,000.00 -$3,131.37 $24,131.37 -14.91%
\6210 Interest Earnings $40,000.00 $15,753.99 $24,246.01 39.38%
J6215 Co-op Dividend-MN $10,000.00 $9,664.45 $335.55 96.64%
\6221 Water Tower Anten $1,100.00 $1,011.60 $88.40 91.96%
\6230 Contributions from $0.00 $9,210.75 -$9,210.75 0.00%
\6236 Contributions - Me $0.00 $1,619.75 -$1,619.75 0.00%
\6300 Reimbursement $0.00 $7,922.97 -$7,922.97 0.90%
,9201 Transfers from Oth $0.00 $15,438.97 -$15,438.97 0.00%
UND 101 General $1,466,112.00 $1,489,478.32 -$23,366.32 101.59%
UND 105 Fire Fund
\3400 State Grants and ai $24,000.00 $36,639.00 -$12,639.00 152.66%
:4202 Special Fire Servic $176,955.00 $176,955.00 $0.00 100.00%
;4203 Fire Fighting Reimb $1,200.00 $620.00 $580.00 51.67%
. Fire Hall Rental $2,000.00 $1,925.00 $75.00 96.25%
Interest Earnings $11,000.00 $12,548.70 -$1,548.70 114.08%
\6230 Contributions from $0.00 $20,950.00 -$20,950.00 0.00%
J6260 Surplus Property $0.00 $4,776.00 -$4,776.00 0.00%
City of St. Joseph 04/12/04 1 :37 PM
Page 2
Council Revenue Monthly Report
SOURCE 2003 % .
SOURCE Oescr Budget Rev YTO Amt Balance of Budget
FUND 105 Fire Fund 5215,155.00 $254,413.70 -$39,258.70 118.25%
FUND 108 Cable Access Fee
32186 Franchise Fee $0.00 $1,348.20 -$1,348.20 0.00%
FUND 108 Cable Access Fee $0.00 $ 1,348.20 -$1,348.20 0.00%
FUND 150 Economic Development
31010 Current Ad Valore $29,280.00 $29,280.00 $0.00 100.00%
36210 Interest Earnings $0.00 $413.06 -$413.06 0.00%
39201 Transfers from Oth $0.00 525,000.00 -$25,000.00 0.00%
FUND 150 Economic Development $29,280.00 $54,693.06 -$25,413.06 186.79%
FUND 155 TIF 1-3 Borgert (SKN)
31050 Tax Increment $0.00 $17,780.98 -$17,780.98 0.00%
FUND 155 TIF 1-3 Borgert (SKN) $0.00 $17,780.98 -$17,780.98 0.00%
FUND 210 Recreation Center
36210 Interest Earnings $0.00 $1,119.02 -$1,119.02 0.00%
FUND 210 Recreation Center $0.00 $1,119.02 -$1,119.02 0.00%
FUND 230 LakeWobegon Trail
36210 Interest Earnings 50.00 $564.05 -$564.05 0.00%
36230 Contributions from $0.00 59,000.00 -$9,000.00 0.00%
FUND 230 Lake Wobegon Trail 50.00 $9,564.05 -$9,564.05 0.00% .
FUND 232 City Beautification-College Av
36210 Interest Earnings 50.00 -$36.57 $36.57 0.00%
36230 Contributions from $0.00 $34,366.66 -$34,366.66 0.00%
FUND 232 City Beautification-College A 50.00 $34,330.09 -$34,330.09 0.00%
FUND 250 Revolving Loan Fund
33130 Federal Grants-Co $0.00 $42,000.00 -$42,000.00 0.00%
36210 Interest Earnings $0.00 $333.84 -$333.84 0.00%
36212 CDAP Loan Interes $0.00 $808.17 -$808.17 0.00%
FUND 250 Revolving Loan Fund $0.00 $43,142.01 -$43,142.01 0.00%
FUND 30892 Improvement Bonds
31010 Current Ad Valore $9,000.00 $7,784.07 51,215.93 86.49%
33404 Market Value Credi $O.DO $1,150.84 -$1,150.84 0.00%
36100 Special Assessme $13,555.00 $3,743.26 $9,811.74 27.62%
36210 Interest Earnings $1,500.00 $856.16 $643.84 57.08%
FUND 308 92 Improvement Bonds $24,055.00 $13,534.33 510,520.67 56.26%
FUND 312 East Minnesota - Utility Impro
31010 Current Ad Valore 522,000.00 $10,241.42 511,758.58 46.55%
33404 Market Value Credi $0.00 $2,813.15 -$2,813.15 0.00%
36100 Special Assessme $29,795.00 $3,874.65 $25,920.35 13.00%
36210 Interest Earnings $6,800.00 $3,978.59 $2,821.41 58.51 %
FUND 312 East Minnesota - Utility Impr 558,595.00 $20,907.81 $37,687.19 35.68%
FUND 315 96 East MN Street Improvement
31010 Current Ad Valore $46,000.00 $21,763.94 $24,236.06 47.31% .
33404 Market Value Credi 50.00 $5,882.05 -$5,882.05 0.00%
36100 Special Assessme $41,429.00 $12,342,57 $29,086.43 29,79%
36210 Interest Earnings $28,000.00 $12,051.79 $15,948.21 43.04%
City of St. Joseph 04/12/04 1 :37 PM
Page 3
Council Revenue Monthly Report
.
SOURCE 2003 %
OURCE Descr Budget Rev YTD Amt Balance of Budget
UNO 315 96 East MN Street Improvem $115,429.00 $52,040.35 $63,388.65 45.08%
UNO 317 Fire Facility, 1997
~1 012 Special Levy - Fire $50,038.00 $23,225.37 $26,812.63 46.42%
,1013 Special Levy - FH, $36,179.48 $36,179.48 $0.00 100.00%
;1014 Special Levy - FH, $23,612.76 $23,612.76 $0.00 100.00%
13404 Market Value Credi $0.00 $6,398.39 -$6,398.39 0.00%
J6210 Interest Earnings $10,000.00 $4,491.39 $5,508.61 44.91%
UNO 317 Fire Facility, 1997 $119,830.24 $93,907.39 $25,922.85 78.37%
UNO 319 98 Street Improvement
,1010 Current Ad Valore $7,450.00 $6,441.16 $1,008.84 86.46%
)3404 Market Value Credi $0.00 $952.64 -$952.64 0.00%
16100 Special Assessme $53,690.00 $46,216.69 $7,473.31 86.08%
16210 Interest Earnings $11,000.00 $7,372.12 $3,627.88 67.02%
UNO 319 98 Street Improvement $72,140.00 $60,982.61 $11,157.39 84.53%
UNO 321 Joseph Street Improvement
,1010 Current Ad Valore $29,863.00 $25,820.59 $4,042.41 86.46%
;3404 Market Value Credi $0;00 $3,818.60 -$3,818.60 0.00%
,6100 Special Assessme $157,024.00 $135,096.03 $21,927.97 86.04%
;6210 Interest Earnings $3,500.00 $2,940.62 $559.38 84.02%
UNO 321 Joseph Street Improvement $190,387.00 $167,675.84 $22,711.16 88.07%
.22 City H~II Project, 2000
Current Ad Valore $95,000.00 $82,267.15 $1-2, 732.85 86.60%
3404 Market Value Credi $0.00 $12,147.70 -$12,147.70 0.00%
6210 Interest Earnings $100.00 $759.17 -$659.17 759.17%
UNO 322 City Hall Project, 2000 $95,100.00 $95,174.02 -$74.02 100.08%
UNO 324 Northland V Improvement
6100 Special Assessme $197,640.00 $47,965.19 $149,674.81 24.27%
6210 Interest Earnings $30,500.00 $18,246.25 $12,253.75 59.82%
UNO 324 Northland V Improvement $228,140.00 $66,211.44 $161,928.56 29.02%
UNO 325 2002 Street Improvement
1010 Current Ad Valore $50,500.00 $43,848.74 $6,651.26 86.83%
3404 Market Value Credi $0.00 $6,457.46 -$6,457.46 0.00%
3421 State Aid, Municipa $240,000.00 $140,781.00 $99,219.00 58.66%
6100 Special Assessme $296,662.00 $233,629.04 $63,032.96 78.75%
6102 Interest-Sp Assmts $0.00 $3,470.08 -$3,470.08 0.00%
6110 Special Assmts-Oe $0.00 $142,603.21 -$142,603.21 0.00%
6210 Interest Earnings $25,000.00 $41,495.14 -$16,495.14 165.98%
7170 Initial Hookup Char $64,651.00 $0.00 $64,651.00 0.00%
UNO 325 2002 Street Improvement $676,813.00 $612,284.67 $64,528.33 90.47%
JNO 3262002 Refunding Water Issues
6210 Interest Earnings $0.00 $15,545.09 -$15,545.09 0.00%
7170 Initial Hookup Char $25,000.00 $0.00 $25,000.00 0.00%
7180 Water Surcharge - $0.00 $15,731.63 -$15,731.63 0.00%
7182 Water Filtration Sur $0.00 $25,620.26 -$25,620.26 0.00%
JNO 326 2002 Refunding Water Issue $25,000.00 $56,896.98 -$31,896.98 227.59%
]327 2002 Equipment Certificates
I U I Current Ad Valore $43,000.00 $35,878.24 $7,121.76 83.44%
3404 Market Value Credi $0.00 $5,498.43 -$5,498.43 0.00%
..>210 Interest Earnings $9,700.00 -$1,819.45 $11,519.45 -18.76%
3201 Transfers from Oth $0.00 $19,557.94 -$19,557.94 0.00%
City of St. Joseph 04/12104 1 :37 PM
Page 4
Council Revenue Monthly Report
·
SOURCE 2003 %
SOURCE Descr Budget Rev YTD Amt Balance of Budget
FUND 327 2002 Equipment Certificates $52,700.00 $59,115.16 -$6,415.16 112.17%
FUND 3282003 Street Improvements
36100 Special Assessme $0.00 S483,264.00 -$483,264.00 0.00%
36210 Interest Earnings SO.OO $28,503.31 -S28,503.31 0.00%
39310 General Oblig. Bon SO.OO $40,504.55 -$40,504.55 0.00%
FUND 3282003 Street Improvements $0.00 S552,271.86 -$552,271.86 0.00%
FUND 3292003 Maintenance Facility
36210 Interest Earnings $0.00 $4,194.08 -$4,194.08 0.00%
39310 General Oblig. Bon $0.00 $30,127.81 -$30,127.81 0.00%
FUND 3292003 Maintenance Facility $0.00 $34,321.89 -$34,321.89 0.00%
FUND 330 Sewer Capacity Conveyance
36100 Special Assessme $30,176.00 $25,394.71 $4,781.29 84.16%
36210 Interest Earnings S3,500.00 S581.13 S2,918.87 16.60%
37170 Initial Hookup Char $62,400.00 SO.OO $62.400.00 0.00%
39201 Transfers from Oth SO.OO $124,800.00 -$124,800.00 0.00%
FUND 330 Sewer Capacity Conveyance $96,076.00 S150,775.84 -$54,699.84 156.93%
FUND 331 2003 Refunding Fire Hall
31010 Current Ad Valore SO.OO $19,972.32 -S19,972.32 0.00%
36210 Interest Earnings SO.OO S3,533.87 -$3,533.87 0.00%
39310 General Oblig. Bon SO.OO S801,784.88 -$801,784.88 0.00% ·
FUND 331 2003 Refunding Fire Hall SO.OO S825,291.07 -S825,291.07 0.00%
FUND 332 2003 Cross Over (Streets)
-31010 Current Ad Val ore SO.OO $27,208.73 -$27,208.73 0.00%
36100 Special Assessme $0.00 $11,880.19 -$11,880.19 0.00%
36210 Interest Earnings SO.OO $5,094.66 -$5,094.66 0.00%
39310 General Oblig. Bon SO.OO S739,769.13 -S739,769.13 0.00%
FUND 3322003 Cross Over (Streets) $0.00 5783,952.71 -$783,952.71 0.00%
FUND 425 2002 Street Improvement
33130 Federal Grants-Co SO.OO $37,815.77 -$37,815.77 0.00%
FUND 425 2002 Street Improvement SO.OO S37,815.77 -$37,815.77 0.00%
FUND 428 2003 Street Improvements
39310 General Oblig. Bon SO.OO $2,080,875.00 -$2,080,875.00 0.00%
FUND 428 2003 Street Improvements $0.00 52,080,875.00 -$2,080,875.00 0.00%
FUND 429 Maintenance Facility
39310 General Oblig. Bon $0.00 $655,357.00 -$655,357.00 0.00%
FUND 429 Maintenance Facility $0.00 5655,357.00 -$655,357.00 0.00%
FUND 490 Capital Outlay
36210 Interest Earnings $0.00 S13,140.30 -$13,140.30 0.00%
36230 Contributions from $0.00 $4,000.00 -$4,000.00 0.00%
39201 Transfers from Oth $0.00 5430,537.35 -$430,537.35 0.00%
FUND 490 Capital Outlay SO.OO 5447,677.65 -$447,677.65 0.00%
FUND 501 Utility Extension ·
36210 Interest Earnings $0.00 $11,207.03 -$ 11,207 ,03 0.00%
37170 Initial Hookup Char $0.00 $280,600.00 -$280,600.00 0.00%
37173 Water - Trunk 121 $0.00 $750.00 -$750.00 0.00%
37251 Hook up $0.00 5301,239.73 -$301,239.73 0.00%
37273 Sewer - Trunk 121 $0.00 $750.00 -$750.00 0.00%
City of St. Joseph 04/12/041:37 PM
Page 5
Council Revenue Monthly Report
.
SOURCE 2003 %
SOURCE Descr Budget Rev YTD Amt Balance of Budget
=UND 501 Utility Extension $0.00 $594,546.76 -$594,546.76 0.00%
=UND 601 Water Fund
36210 Interest Earnings $16,000.00 $12,305.82 $3,694.18 76.91 %
36221 Water Tower Anten $19,000.00 $20,378.40 -$1,378.40 107.25%
37110 Rate Class One $170,000.00 $203,338.76 -$33,338.76 119.61%
37150 Connection/Recon $0.00 $50.00 -$50.00 0.00%
37171 water meters, mete $5,000.00 $17,035.42 -$12,035.42 340.71%
37172 inspection fees $5,200.00 $21,800.00 -$16,600.00 419.23%
37181 State Water Surcha $6,408.75 $591.25 91.55%
=UND 601 Water Fund $222,200.00 $281,317.15 -$59,117.15 126.61%
-UND 602 Sewer Fund
36210 Interest Earnings $40,000.00 $16,023.09 $23,976.91 40.06%
37210 Sanitary Sewer Ser $165,000.00 $155,561.49 $9,438.51 94.28%
37211 St. Benedict Sewer $100,000.00 $104,874.49 -$4,874.49 104.87%
W275 Industrial Sewer Pe $800.00 $0.00 $800.00 0.00%
37276 Sewer Inspection F $5,200.00 $17,800.00 -$12,600.00 342.31%
UND 602 Sewer Fund $311,000.00 $294,259.07 $16,740.93 94.62%
UND 603 Refuse Collection
32000 Licenses & Permits $0.00 $5,306.00 -$5,306.00 0.00%
4403 Refuse Colleciton $145,000.00 $163,153.20 -$18,153.20 112.52%
36210 Interest Earnings $7,500.00 $5,433.78 $2,066.22 72.45%
:.03 Refuse Collectic~>n $152,500.00 $173,892.98 -$21,392.98 114.03%
UND 651 Storm Water Utility
16210 Interest Earnings $0.00 $1,403.90 -$1,403.90 0.00%
18101 Development Fee $0.00 $80,454.00 -$80,454.00 0.00%
UND 651 Storm Water Utility $0.00 $81,857.90 -$81,857.90 0.00%
$4,150,512.24 $10,198,812.68 -$6,048,300.44 245.72%
.
City of St. Joseph 04/12/04 1 :36 PM
Page 1
Council Expenditure Monthly Report
Current Period: Closing 2003 ·
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget
FUND 101 General
DEPART 41110 Council
101 Salaries 516,000.00 $980.00 $12,170.00 $3,830.00 76.06%
104 Taxable Per Diem $2,000.00 $0.00 $1,240.00 $760.00 62.00%
121 PERA Contribution $800.00 $49.00 $660.50 $139.50 82.56%
122 FICA Contributions $992.00 $60.76 $842.58 $149.42 84.94%
125 Medicare Contributi $232.00 $14.23 $197.29 $34.71 85.04%
151 Workers Compo Ins $50.00 $0.00 $50.00 $0.00 100.00%
200 Office Supplies $50.00 $0.00 $132.14 -$82.14 264.28%
331 Travel & Conferenc $2,500.00 $0.00 $1,911.83 $588.17 76.47%
340 Advertising $0.00 $33.30 $33.30 -$33.30 0.00%
361 General Liability In $500.00 $600.00 $600.00 -$100.00 120.00%
430 Miscellaneous $0.00 $0.00 $48.99 -$48.99 0.00%
433 Dues & Subscriptio $9,000.00 $0.00 $9,388.24 -$388.24 104.31%
DEPART 41110 Council $32,124.00 $1,737.29 $27,274.87 $4,849.13 84.90%
DEPART 41120 Legislative Committies
103 Legislative Bodies $5,000.00 $80.00 $2,480.00 $2,520.00 49.60%
151 Workers Comp. Ins $75.00 $0.00 $20.00 $55,00 26.67%
200 Office Supplies $400.00 $0.00 $144.21 $255.79 36.05%
331 Travel & Conferenc $800,00 $0.00 $0.00 $800.00 0.00%
340 Advertising $1,000.00 $49.95 5821.52 $178.48 82.15%
433 Dues & Subscriptio 5100.00 $0.00 $0.00 $100.00 0.00%
DEPART 41120 Legislative Commit $7,375.00 $129.95 $3,465.73 $3,909.27 46.99%
DEPART 41130 Ordinance & Proceedings ·
210 Operating Supplies $100.00 $0.00 $0.00 $100.00 0.00%
304 Legal Fees $500.00 -$258.09 $2,665.00 -$2,165.00 533.00%
322 Postage $200.00 $0.00 $0.00 $200.00 0.00%
340 Advertising $700.00 $367.71 $702.11 -$2.11 100.30%
DEPART 41130 Ordinance & Proce $1,500.00 $109.62 $3,367.11 -$1,867.11 224.47%
DEPART 41310 Mayor
101 Salaries $7,500.00 $400.00 $5,460.00 $2,040.00 72.80%
104 Taxable Per Diem S700.00 $0.00 $520.00 $180.00 74.29%
121 PERA Contribution $350.00 $20.00 $299.00 $51.00 85.43%
122 FICA Contributions $425.00 $24.80 $370.76 $54.24 87.24%
125 Medicare Contributi $125.00 $5.80 $86.71 $38.29 69.37%
151 Workers Compo Ins $15.00 $0.00 $32.00 -$17.00 213.33%
331 Travel & Conferenc $1,200.00 $0.00 $434.27 $765.73 36.19%
361 General Liability In $50.00 $50.00 $50.00 $0.00 100.00%
433 Dues & Subscriptio $150.00 $0.00 $0.00 $150.00 0.00%
DEPART 41310 Mayor $10,515.00 $500.60 $7,252.74 $3,262.26 68.98%
DEPART 41410 Elections
580 Other Equipment $7,300.00 $0.00 $0.00 $7,300.00 0.00%
DEPART 41410 Elections $7,300.00 $0.00 $0.00 $7,300.00 0.00%
DEPART 41430 Salaries & Adminstrative
101 Salaries $87,000.00 $310.78 $78,184.21 $8,815.79 89.87%
121 PERA Contribution $4,558.40 $478.12 $4,673.70 -$115.30 102.53%
122 FICA Contributions $5,456.00 $1,274.32 $5,938.46 -$482.46 108.84%
125 Medicare Contributi $1,276.00 $39.34 $1,130.20 $145.80 88.57%
131 Health Insurance $5,000.00 $0.00 $5,136.46 -$136.46 102.73% ·
132 Dental Insurance $1,000.00 $0.00 $613.67 $386.33 61.37%
133 Life Insurance $200.00 $0.00 $147.83 $52.17 73.92%
134 Disabilty Insurance $600.00 $0.00 $631.04 -$31.04 105.17%
137 Flex Plan Administr $0.00 $0.00 $354.99 -$354.99 0.00%
151 Workers Compo Ins $900.00 $0.00 $842.00 $58.00 93.56%
City of St. Joseph 04/12/04 1 :36 PM
Page 2
Council Expenditure Monthly Report
. Current Period: Closing 2003
MTD YTD %
OBJ OBJ Descr Balance of Budget
200 Office Supplies $3,600.00 $169.88 $4,102.88 -$502.88 113.97%
210 Operating Supplies $O~OO -$7.88 $371.09 -$371.09 0.00%
220 Repair and Maint S $3,500.00 $139.16 $5,586.92 -$2,086.92 159.63%
240 Small Tool & Minor $500.00 $43.09 $214.38 $285.62 42.88%
300 Professional Servic $700.00 $2,176.00 $10,736.85 -$10,036.85 1533.84%
321 Telephone $2,500.00 $0.00 $2,747.01 -$247.01 109.88%
322 Postage $2,200.00 $74.00 $2,554.16 -$354.16 116.10%
331 Travel & Conferenc $3,000.00 $0.00 $1,606.97 $1,393.03 53.57%
361 General Liability In $1,700.00 $2,000.00 $2,000.00 -$300.00 117.65%
410 Rentals $100.00 $0.00 $522.02 -$422.02 522.02%
433 Dues & Subscriptio $400.00 $0.00 $188.23 $211.77 47.06%
435 Books & Pamphlet $250.00 $0.00 $27.50 $222.50 11.00%
570 Office Equipment $1,300.00 $0.00 $0.00 $1,300.00 0.00%
581 Computer Hardwar $3,000.00 $0.00 $0.00 $3,000.00 0.00%
DEPART41430 Salaries & Adminst $128,740.40 $6,696.81 $128,310.57 $429.83 99,67%
DEPART 41530 Accounting
101 Salaries $36,000.00 $0.00 $21,643.19 $14,356.81 60.12%
121 PERA Contribution $1,870.00 $0.00 $1,196.82 $673.18 64.00%
122 FICA Contributions $2,240.00 $0.00 $1,256.73 $983.27 56.10%
125 Medicare Contributi $525.00 $0.00 $293.91 $231.09 55.98%
131 Health Insurance $6,000.00 $0.00 $4,975.37 $1,024.63 82.92%
132 Dental Insurance $1,000.00 $0.00 $637.39 $362.61 63.74%
133 Life Insurance $125.00 $0.00 $69.89 $55.11 55.91%
. 134 Disabilty Insurance $350.00 $0.00 $163.53 $186.47 46.72%
136 Health Club Premiu $140.00 $0.00 $0.00 $140.00 0.00%
137 Flex Plan Administr $0.00 $0.00 $177.49 -$177.49 0.00%
200 Office Supplies $750.00 $30.00 $660.91 $89.09 88.12%
215 software support $1,500.00 $0.00 $1,863.12 -$363.12 124.21 %
300 Professional Servic $0.00 $1,400.00 $3,800.00 -$3,800.00 0.00%
331 Travel & Conferenc $1,000.00 $0.00 $825.00 $175.00 82.50%
340 Advertising $1,100.00 $0.00 $481.92 $618.08 43.81 %
430 Miscellaneous $250.00 $0.00 $231.20 $18.80 92.48%
433 Dues & Subscriptio $100.00 $0.00 $40.00 $60.00 40.00%
DEPART 41530 Accounting $52,950.00 $1,430.00 $38,316.47 $14,633.53 72.36%
DEPART 41540 Audit Service
301 : Audit & Accounting $9,200.00 $0.00 $9,350.00 -$150.00 101.63%
DEPART 41540 Audit Service $9,200.00 $0.00 $9,350.00 -$150.00 101.63%
DEPART 41550 Assessing
101 Salaries $11,500.00 $1,119.17 $13,430.04 -$1,930.04 116.78%
122 FICA Contributions $806.00 $69.39 $832.68 -$26.68 103.31%
125 Medicare Contributi $188.50 $16.23 $194.76 -$6.26 103.32%
200 Office Supplies $100.00 $0.00 $0.00 $100.00 0.00%
331 Travel & Conferenc $100.00 $0.00 $130.00 -$30.00 130.00%
433 Dues & Subscriptio $300.00 $0.00 $297.95 $2.05 99.32%
DEPART 41550 Assessing $12,994.50 $1,204.79 $14,885.43 -$1,890.93 114.55%
DEPART 41610 City Attorney
304 Legal Fees $15,000.00 -$3,742.25 $28,116.40 -$13,116.40 187.44%
DEPART 41610 City Attorney $15,000.00 -$3,742.25 $28,116.40 -$13,116.40 187.44%
.EPART 41910 Planning and Zonning
300 Professional Servic $0.00 $180.00 $7,870.76 -$7,870.76 0.00%
431 Annexation Fee $500.00 $0.00 $437.94 $62.06 87.59%
449 Property Tax Shari $30,000.00 $164.37 $26,112.04 $3,887.96 87.04%
452 SI. Wendel Sewer $500.00 $0.00 $102.00 $398.00 20.40%
City of St. Joseph 04/12/04 1 :36 PM
Page 3
Council Expenditure Monthly Report
Current Period: Closing 2003 .
MTD YTD %
OBJ OBJ Oeser Budget Exp Expense Expense Balance of Budget
DEPART 41910 Planning and Zonn 531,000.00 5344.37 534,522.74 -83,522.74 111.36%
DEPART 41941 Community Center
101 Salaries $2,000.00 50.00 8436.14 $1,563.86 21.81 %
121 PERA Contribution $105.00 $0.00 $24.12 $80.88 22.97%
122 FICA Contributions $125.00 $0.00 825.23 $99.77 20.18%
125 Medicare Contributi 830.00 $0.00 $5.90 $24.10 19.67%
131 Health Insurance 8300.00 $0.00 $109.49 $190.51 36.50%
132 Dental Insurance $50.00 $0.00 87.03 $42.97 14.06%
133 Life Insurance 810.00 $0.00 $1.04 $8.96 10.40%
134 Disabilty Insurance $16.00 $0.00 $0.00 $16.00 0.00%
210 Operating Supplies $300.00 $0.00 -$175.64 $475.64 -58.55%
220 Repair and Maint S $1,500.00 $39.67 $325.68 $1,174.32 21.71%
300 Professional Servic $600.00 $0.00 $990.00 -$390.00 165.00%
321 Telephone $500.00 80.00 $497.26 $2.74 99.45%
361 General Liability In $700.00 $850.00 $850.00 -$150.00 121.43%
381 Electric Utilities $4,000.00 $219.34 83,014.01 $985.99 75.35%
383 Gas Utilities $3,000.00 $607.20 $4,030.01 -81,030.01 134.33%
DEPART 41941 Community Center $13,236.00 $1,716.21 $10,140.27 $3,095.73 76.61 %
DEPART 41942 City Offices
210 Operating Supplies 8300.00 $74.83 8345.58 -$45.58 115.19%
220 Repair and Maint S $7,000.00 $127.29 $10,860.23 -$3.860.23 155.15%
300 Professional Servic 82,000.00 80.00 $2,335.56 -8335.56 116.78%
361 General Liability In 8700.00 8850.00 5850.00 -$150,00 121.43% .
381 Electric Utilities 88,000.00 8444.54 86,929.56 81,070.44 86.62%
383 Gas Utilities 85,000.00 8387.77 $2,321.69 82,678.31 46.43%
DEPART 41942 City Offices $23,000.00 - $1,884.43 823,642.62 -$642.62 102.79%
DEPART 41946 Community Sign
230 Repair & Maint 81,300.00 50.00 $315.00 5985.00 24.23%
321 Telephone 50.00 $0.00 5497.26 -$497.26 0.00%
381 Electric Utilities 5300.00 544.04 $240.02 $59.98 80.01 %
530 Improvements Oth $400.00 $0.00 50.00 $400.00 0.00%
DEPART 41946 Community Sign 52,000.00 $44.04 $1,052.28 $947.72 52.61 %
DEPART41950 Cable Access
101 5alaries $4,800.00 $371.43 $4,571.43 $228.57 95.24%
103 Legislative Bodies $920.00 $1,000.00 $2,460.00 -$1,540.00 267.39%
122 FICA Contributions $297.60 523.03 $283.43 $14.17 95.24%
125 Medicare Contributi $69.60 $5.39 866.29 $3.31 9524%
151 Workers Compo Ins $0.00 $0.00 595.00 -$95.00 0.00%
210 Operating Supplies $412.80 50.00 $76.68 $336.12 18.58%
230 Repair & Maint $500.00 50.00 8409.93 890.07 81.99%
304 Legal Fees 80.00 80.00 8228.00 -5228.00 0.00%
580 Other Equipment $1,200.00 $0.00 80.00 $1,200.00 0.00%
DEPART 41950 Cable Access 88,200.00 $1,399.85 $8,190.76 89.24 99.89%
DEPART 42120 Crime Control & Investigation
101 Salaries $320,125.14 $12,834.86 $326,469.34 -$6,344.20 101.98%
102 Reservists $1,000.00 80.00 $262.48 5737.52 26.25%
104 Taxable Per Diem $300.00 $0.00 $0.00 $300,00 0.00%
121 PERA Contribution 528,591.34 $3,511.45 831,960.33 -83,368,99 111.78%
122 FICA Contributions $1,226.00 8205.86 81,020.10 5205.90 8321% .
125 Medicare Contributi $4,612.00 $162.94 $4,562.21 $49,79 98.92%
131 Health Insurance $31,000.00 50.00 $35,952.38 -54,952.38 115.98%
132 Dental Insurance $4,000.00 50.00 $4,189.27 -$189.27 104.73%
133 Life Insurance $700.00 80.00 $702.91 -$2.91 100.42%
134 Disabilty Insurance $2,150.00 80.00 $2,254.88 -$104.88 104.88%
City of St. Joseph 04/12/04 1 :36 PM
Page 4
Council Expenditure Monthly Report
. Current Period: Closing 2003
MTD YTD %
OBJ OBJ Descr Budget Expense Balance of Budget
136 Health Club Premiu $1,100.00 $0.00 $247.50 $852.50 22.50%
137 Flex Plan Administr $500.00 $0.00 $532.66 -$32.66 106.53%
142 Unemploy. Benefit $0.00 $2,828.00 $4,444.00 -$4,444.00 0.00%
151 Workers Compo Ins $6,700.00 $0.00 $8,640.00 -$1,940.00 128.96%
171 Clothing Allowance $4,500.00 $244.12 $4,407.58 $92.42 97.95%
200 Office Supplies $2,000.00 $126.08 $1,800.39 $199.61 90.02%
210 Operating Supplies $3,000.00 $332.80 $3,220.80 -$220.80 107.36%
211 AWAIRE Supplies $100.00 $0.00 $0.00 $100.00 0.00%
215 software support $8,000.00 $0.00 $2,357.55 $5,642.45 29.47%
220 Repair and Maint S $3,500.00 $43.36 $2,923.56 $576.44 83.53%
240 Small Tool & Minor $500.00 $56.99 $561.62 -$61.62 112.32%
300 Professional Servic $1,000.00 $50.00 $8,094.60 -$7,094.60 809.46%
304 Legal Fees $33,600.00 $2,123.50 $28,990.00 $4,610.00 86.28%
307 Community Policin $500.00 $0.00 $0,00 $500.00 0.00%
322 Postage $1,000.00 $0.00 $693.45 $306.55 69.35%
340 Advertising $100.00 $0.00 $114.70 -$14.70 114.70%
350 Printing $500.00 $0.00 $0.00 $500.00 0.00%
361 General Liability In $5,300.00 $6,500.00 $6,500.00 -$1,200.00 122.64%
410 Rentals $0.00 $0.00 $36.00 -$36.00 0.00%
430 Miscellaneous $100.00 $0.00 $0.00 $100.00 0.00%
433 Dues & Subscriptio $1,000.00 $0.00 $1,037.20 -$37.20 103.72%
446 License $500.00 $0.00 $83.00 $417.00 16.60%
570 Office Equipment $600.00 $0.00 $0.00 $600.00 0.00%
580 Other Equipment $2,000.00 $0.00 $0.00 $2,000.00 0.00%
581 Computer Hardwar $5,000.00 $484.58 $698.57 $4,301.43 13.97%
.PART 42120 Crime Control & In $474,804.48 $29,504.54 ~482,757.08 -$7,952.60 101.67%
DEPART 42140 Police Training
210 Operating Supplies $2,000.00 $352.00 $605.33 $1,394.67 30.27%
300 Professional Servic $1,500.00 $0.00 $1,744.25 -$244.25 116.28%
331 Travel & Conferenc $1,500.00 $0.00 $1,676.89 -$176.89 111.79%
DEPART 42140 Police Training $5,000.00 $352.00 $4,026.47 $973.53 80.53%
DEPART 42151 Communication Service
210 Operating Supplies $250.00 $0.00 $34.08 $215.92 13.63%
233 Telephone/Radio R $500.00 $137.32 $836.23 -$336.23 167.25%
321 Telephone $6,300.00 $147.00 $6,263.30 $36.70 99.42%
580 Other Equipment $400.00 $0.00 $0.00 $400.00 0.00%
DEPART 42151 Communication Se $7,450.00 $284.32 $7,133.61 $316.39 95.75%
DEPART 42152 Automotive Services
210 Operating Supplies $100.00 $12.63 $147.94 -$47.94 147.94%
220 Repair and Maint S $3,000.00 $2,428.13 $8,942.82 -$5,942.82 298.09%
414 Vehicle Lease $30,000.00 $4,675.21 $29,723.99 $276.01 99.08%
DEPART 42152 Automotive Servic $33,100.00 $7,115.97 $38,814.75 -$5,714.75 117.27%
DEPART 42401 Building Inspec. Admistration
122 FICA Contributions $0.00 $0.00 $155.31 -$155.31 0.00%
125 Medicare Contributi $0.00 $0.00 $36.33 -$36.33 0.00%
200 Office Supplies $200.00 $0.00 $101.03 $98.97 50.52%
304 Legal Fees $200.00 $0.00 $0.00 $200.00 0.00%
311 Inspection Fee $40,000.00 $7,371.35 $143,053.29 -$103,053.29 357.63%
433 Dues & Subscriptio $100.00 $0.00 $0.00 $100.00 0.00%
- 438 State Sur Charge $5,000.00 $0.00 $10,115.60 -$5,115.60 202.31%
kPART 42401 Building Inspec. Ad $45,500.00 $7,371.35 $153,461.56 -$107,961.56 337.28%
DEPART 42500 Emergency Siren
230 Repair & Maint $500.00 $0.00 $530.61 -$30.61 106.12%
300 Professional Servic $600.00 $0.00 $300.00 $300.00 50.00%
City of St. Joseph 04/12/041:36 PM
Page 5
Council Expenditure Monthly Report
Current Period: Closing 2003 .
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget
326 Fire Siren $100.00 $6.28 $75.36 $24.64 75.36%
331 Travel & Conferenc $750.00 $0.00 $0.00 $750.00 0.00%
340 Advertising $100.00 $0.00 $0.00 $100.00 0.00%
580 Other Equipment $1,000.00 $0.00 $0.00 $1,000.00 0.00%
DEPART 42500 Emergency Siren $3,050.00 $6.28 $905.97 $2,144.03 29.70%
DEPART 42610 Signal Lights
386 Street Lighting $500.00 $23.39 $365.49 $134.51 73.10%
DEPART 42610 Signal Lights $500.00 $23.39 $365.49 $134.51 73.10%
DEPART 42700 Animal Control
210 Operating Supplies $100.00 $0.00 $71.48 $28.52 71.48%
300 Professional Servic $1,000.00 $0.00 $32.00 $968.00 3.20%
DEPART 42700 Animal Control $1,100.00 $0.00 $103.48 $996.52 9.41%
DEPART 43120 Street Maintanence
101 Salaries $85,000.00 $4,444.20 $76,806.90 $8,193.10 90.36%
121 PERA Contribution $4,400.00 $538.69 $4,207,60 $192.40 95.63%
122 FICA Contributions $5,300.00 $1,266.21 $5,530.37 -$230.37 104.35%
125 Medicare Contributi $1,232.00 $53.62 $1,050.88 $181.12 85.30%
131 Health Insurance $12,000.00 $0.00 $10,226.89 $1,773.11 85.22%
132 Dental Insurance $1,200.00 $0.00 $1,069.61 $130.39 89.13%
133 Life Insurance 8200.00 $0.00 8144.01 855.99 72.01 %
134 Disabilty Insurance 8550.00 $0.00 8471.65 878.35 85.75% .
136 Health Club Premiu 8175.00 80.00 80.00 8175.00 0.00%
151 Workers Compo Ins $ 1,500.00 80.00 81,906.00 -8406,00 127.07%
171 Clothing Allowance 8600.00 836.77 8821.58 -8221.58 136.93%
200 Office Supplies 8200.00 $0.00 $185.57 $14.43 92.79%
210 Operating Supplies $7,000.00 $235.12 $6,340.44 $659.56 90.58%
212 Safety Program 81,500.00 $0.00 $845.78 $654.22 56.39%
220 Repair and Maint S $7,500.00 $61.75 $5,247.08 $2,252.92 69.96%
240 Small Tool & Minor $600.00 $0.00 $0.00 $600.00 0.00%
300 Professional Servic $100.00 $97.50 $97.50 $2.50 97,50%
321 Telephone $600.00 $0.00 $314.88 $285.12 52.48%
331 Travel & Conferenc $200.00 $0.00 838.88 $161.12 19.44%
340 Advertising $150.00 $0.00 $237.13 -$87.13 158.09%
361 General Liability In $6,500.00 $7,856.00 $8,326.00 -$1,826.00 128.09%
381 Electric Utilities $1,400.00 $50.24 $653.15 $746.85 46.65%
383 Gas Utilities $4,000.00 8257.30 $2,098.43 $1,901.57 52.46%
384 Refuse Disposal $100.00 $0.00 $50.00 $50.00 50.00%
410 Rentals $1,600.00 $0.00 $1,679.03 -$79.03 104.94%
433 Dues & Subscriptio $100.00 $0.00 859.16 $40.84 59.16%
446 License $200.00 $0.00 80.00 $200.00 0.00%
520 Buildings & Structu $20,000.00 80.00 80.00 $20,000.00 0.00%
530 Improvements Oth $4,000.00 $0.00 80,00 $4,000.00 0.00%
580 Other Equipment $25,000.00 $0.00 $0,00 $25,000.00 0.00%
DEPART 43120 Street Maintanenc $192,907.00 $14,897040 8128,408.52 $64,498.48 66.56%
DEPART 43121 Industrial Development
303 Engineering Fee $0.00 $0.00 $454.00 -$454.00 0.00%
DEPART 43121 Industrial Develop $0.00 $0.00 $454.00 -$454.00 0.00%
DEPART 43125 Ice & Snow Removal
101 Salaries $28,100.00 8171.04 $ 11,456.91 $16,643.09 40,77% -
121 PERA Contribution $1,605.00 $9.47 $534.77 $1,070.23 33.32%
122 FICA Contributions $1,922.00 810.25 $676.61 $1,245.39 35.20%
125 Medicare Contributi $450.00 $2.40 $15824 $291.76 35.16%
131 Health Insurance $3,000.00 $0.00 $1,426.17 $1,573.83 47.54%
132 Dental Insurance $400.00 $0.00 $164.40 $235.60 41.10%
City of St. Joseph 04/12/04 1 :36 PM
Page 6
Council Expenditure Monthly Report
. Current Period: Closing 2003
MTD YTD %
OBJ OBJ Descr Expense Balance of Budget
133 Life Insurance $60.00 $0.00 $22.63 $37.37 37,72%
134 Disabilty Insurance $150.00 $0.00 $46.91 $103.09 31.27%
136 Health Club Premiu $40.00 $0.00 $0.00 $40.00 0.00%
210 Operating Supplies $8,000.00 $197.13 $11,458.79 -$3,458.79 143.23%
220 Repair and Maint S $8,500;00 $9.42 $1,219.85 $7,280.15 14.35%
300 Professional Servic $1,500.00 $0.00 $280.00 $1,220.00 18.67%
410 Rentals $4,500.00 $0.00 $950.00 $3,550.00 21.11%
580 Other Equipment $30,000.00 $0.00 $0.00 $30,000.00 0.00%
DEPART 43125 Ice & Snow Remov $88,227.00 $399.71 $28,395,28 $59,831.72 32.18%
DEPART 43131 Engineering Fee
303 Engineering Fee $20,000.00 -$81 -$11,049.39 $31,049.39 -55.25%
DEPART 43131 Engineering Fee $20,000.00 -$81,323.46 -$11,049.39 $31,049.39 -55.25%
DEPART 43160 Street Lighting
230 Repair & Maint $250.00 $0.00 $250.13 -$0.13 100.05%
386 Street Lighting $30,000.00 $2,659.42 $26,211.28 $3,788.72 87.37%
530 Improvements Oth $1 $0.00 $0.00 $1,200.00 0.00%
DEPART 43160 Street Lighting $31,450.00 $2,659.42 $26,461.41 $4,988.59 84.14%
DEPART 43220 Street Cleaning
101 Salaries $4,000.00 $0.00 $3,381.16 $618.84 84.53%
121 PERA Contribution $208.00 $0.00 $173.81 $34.19 83.56%
. 122 FICA Contributions $248.00 $0.00 $203.16 $44.84 81.92%
125 Medicare Contributi $58;00 $0.00 $47.51 $10.49 81.91%
131 Health Insurance $600.00 $0.00 $729.15 -$129.15 121.53%
132 Dental Insurance $70.00 $0.00 $67.79 $2.21 96.84%
133 Life Insurance $15.00 $0.00 $8.23 - $6.77 54.87%
134 Disabilty Insurance $38.00 $0.00 $37.08 $0.92 97.58%
210 Operating Supplies $3,000.00 $0.00 $1,550.54 $1,449.46 51.68%
220 Repair and Maint S $3,000.00 $0.00 $196.62 $2,803.38 6.55%
331 Travel & Conferenc $100.00 $0.00 $0.00 $100.00 0.00%
580 Other Equipment $2,000.00 $0.00 $0.00 $2,000.00 0.00%
DEPART 43220 Street Cleaning $13,337.00 $0.00 $6,395.05 $6,941.95 47.95%
DEPART 45120 Participant Recreation
101 Salaries $10,000.00 $0.00 $0.00 $10,000.00 0.00%
122 FICA Contributions $650.00 $0.00 $0.00 $650.00 0.00%
125 Medicare Contributi $145.00 $0.00 $0.00 $145.00 0.00%
151 Workers Compo Ins $100.00 $0.00 $0.00 $100.00 0.00%
210 Operating Supplies $3,000.00 $0.00 $0.00 $3,000.00 0.00%
240 Small Tool & Minor $400.00 $0.00 $0.00 $400.00 0.00%
300 Professional Servic $1,700.00 $0.00 $0.00 $1,700.00 0.00%
330 Transportation $1,000.00 $0.00 $0.00 $1,000.00 0.00%
340 Advertising $100.00 $0.00 $22.20 $77.80 22.20%
361 General Liability In $500,00 $600.00 $600.00 -$100.00 120.00%
DEPART 45120 Participant Recreat $17,595.00 $600.00 $622.20 $16,972.80 3.54%
DEPART 45123 Ball Park and Skating Rink
101 Salaries $2,500.00 $0.00 $3,058.50 -$558.50 122.34%
122 FICA Contributions $186.00 $0.00 $189.63 -$3.63 101.95%
125 Medicare Contributi $44.00 $0.00 $44.35 -$0.35 100.80%
142 Unemploy. Benefit $50.00 $117.75 $206.06 -$156.06 412.12%
- 151 Workers Comp. Ins $200.00 $0.00 $95.00 $105.00 47.50%
210 Operating Supplies $400.00 $0.00 $40.00 $360.00 10.00%
220 Repair and Maint S $400.00 $0.00 $500.00 -$100.00 125.00%
381 Electric Utilities $200.00 $22.29 $652.11 -$452.11 326.06%
City of St. Joseph 04/12104 1 :36 PM
Page 7
Council Expenditure Monthly Report
Current Period: Closing 2003 .
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget
DEPART 45123 Bali Park and Skati $3,980.00 $140.04 $4,785.65 -$805.65 120.24%
DEPART 45125 Recreation Association
530 Improvements Oth $0.00 $0.00 -$75.27 $75.27 0.00%
DEPART 45125 Recreation Associ $0.00 $0.00 -$7527 $75.27 0.00%
DEPART 45201 Maint Shop
210 Operating Supplies $2,200.00 $87.82 $1,615.17 $584.83 73.42%
220 Repair and Maint S $1,100.00 $35.51 $1,151.66 -$51.66 104.70%
240 Smali Tool & Minor $600.00 $0.00 $0.00 $600.00 0.00%
321 Telephone $1,400.00 $0.00 $1,215.12 $184.88 86.79%
381 Electric Utilities 5800.00 5372.85 $1,559.67 -$759.67 194.96%
383 Gas Utilities 52,600.00 $171.54 $1,762.47 $837.53 67.79%
410 Rentals 5100.00 $0.00 $83.87 $ 16.13 83.87%
580 Other Equipment $3,000.00 $0.00 $0.00 $3,000.00 0.00%
DEPART 45201 Maint Shop $11,800.00 $667.72 $7,387.96 54,412.04 62.61%
DEPART 45202 Park Areas
101 Salaries $48,700.00 $2,001.08 $38,289.22 $10,410.78 78.62%
121 PERA Contribution $2,500.00 $85.84 $1,956.15 $543.85 78.25%
122 FICA Contributions $3,020.00 $115.91 $2,227.15 $792.85 73.75%
125 Medicare Contributi $706.00 $27.12 $520.83 $185.17 73.77%
131 Health Insurance $4,500.00 SO.OO $3,901.75 S598.25 86.71%
132 Dental Insurance $700.00 SO.OO $541.42 $158.58 77.35% .
133 Life Insurance $100.00 $0.00 578.47 521.53 78.47%
134 Disabilty Insurance $300.00 $0.00 $215.04 S84.96 71.68%
136 Health Club Premiu $140.00 $0.00 SO.OO $140.00 0.00%
137 Flex Plan Administr $0.00 Sg.OO $177.52 -$177.52 0.00%
151 Workers Compo Ins' $1,300.00 $0.00 $1,959.26 -$659.26 150.71%
171 Clothing Aliowance $500.00 $36.77 $629.29 -$129.29 125.86%
210 Operating Supplies $9,000.00 $0.00 $5,155.12 $3,844.88 57.28%
212 Safety Program $1,000.00 $0.00 $199.47 $800.53 19.95%
220 Repair and Maint S $7,000.00 $17.70 $7,580.99 -$580.99 108.30%
240 Smali Tool & Minor $750.00 $0.00 $0.00 $750.00 0.00%
300 Professional Servic $0.00 $900.00 $900.00 -$900.00 0.00%
321 Telephone $400.00 $0.00 $290.00 $110.00 72.50%
340 Advertising $100.00 $0.00 $0.00 $100.00 0.00%
361 General Liability In $1,500.00 $1,500.00 $1,500.00 $0.00 100.00%
381 Electric Utilities $1,100.00 $28.21 $891.05 $208.95 81.00%
384 Refuse Disposal $1,500.00 $0.00 $1,109.22 $390.78 73.95%
415 Other Equipment R $500.00 $0.00 $52.19 $447.81 10.44%
433 Dues & Subscriptio $100.00 $0.00 $0.00 $100.00 0.00%
446 License $75.00 $0.00 $39.50 $35.50 52.67%
530 Improvements Oth $1,700.00 $0.00 $27.69 $1,672.31 1.63%
580 Other Equipment $10,000.00 $0.00 $0.00 $10,000.00 0.00%
DEPART 45202 Park Areas $97,191.00 $4,712.63 $68,241.33 $28,949.67 70.21 %
DEPART 45203 Park Board
531 Park Development $5,500.00 $0.00 $0.00 $5,500.00 0.00%
532 Tree Fund $1,500.00 $0.00 $0.00 $1,500.00 0.00%
533 Northland Park Dev $1,500.00 $0.00 $0.00 $1,500.00 0.00%
DEPART 45203 Park Board $8,500.00 $0.00 $0.00 $8,500.00 0.00%
DEPART 46102 Shade Tree Disease Control -
210 Operating Supplies $75.00 $0.00 $0.00 $75.00 0.00%
331 Travel & Conferenc $100.00 $0.00 $0.00 $100,00 0.00% -
DEPART 46102 Shade Tree Diseas $175.00 $0.00 $0.00 $175.00 0.00%
City of 51. Joseph 04/12/041:36 PM
Page 8
Council Expenditure Monthly Report
. Current Period: Closing 2003
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Expense
DEPART 49000 Miscellaneous
430 Miscellaneous $0.00 $0.00 $41.28 -$41.28 0.00%
DEPART 49000 Miscellaneous $0.00 $0.00 $41.28 -$41 .28 0.00%
DEPART 49200 Communty Support
361 General Liability In $300.00 $350.00 $350.00 -$50.00 116.67%
430 Miscellaneous $3,500.00 $0.00 $3,500.00 $0.00 100.00%
DEPART 49200 Communty Suppor $3,800.00 $350.00 $3,850.00 -$50.00 101.32%
DEPART 49300 Other Financing Uses
432 Team Building $500.00 $0.00 $0.00 $500.00 0.00%
DEPART 49300 Other Financing U $500.00 $0.00 $0.00 $500.00 0.00%
DEPART 49301 Transfer to other Funds
700 Misc $0.00 -$29,280.00 $455,537.35 -$455,537.35 0.00%
DEPART 49301 Transfer to other F $0.00 -$29,280.00 $455,537.35 -$455,537.35 0.00%
DEPART 49305 Fire Protection
300 Professional Servic $59,000.00 $0.00 $72,181.64 -$13,181.64 122.34%
DEPART 49305 Fire Protection $59,000.00 $0.00 $72,181.64 -$13,181.64 122.34%
UND 101 General $1,474,101.38 -$28,062.98 $1,817,093.41 -$342,992.03 123.27%
.105 Fire Fund
DEPART 42210 Fire Administration
1-03 Legislative Bodies $200.00 $0.00 $80.00 $120.00 40.00%
151 Workers Compo Ins $4,500.00 $0.00 $4,541.00 -$41.00 100.91%
200 Office Supplies $400.00 $0.00 $319.73 $80.27 79.93%
215 software support $600.00 $0.00 $595.00 $5.00 99.17%
220 Repair and Maint S $200.00 $0.00 $113.33 $86.67 56.67%
301 Audit & Accounting $6,000.00 $7,636.56 $7,636.56 -$1,636.56 127.28%
304 Legal Fees $500.00 $0.00 $306.00 $194.00 61.20%
305 Medical & Dental $2,000.00 $799.50 $3,434.00 -$1,434.00 171.70%
322 Postage $200.00 $0.00 $24.00 $176.00 12.00%
340 Advertising $80.00 $0.00 $47.12 $32.88 58.90%
430 Miscellaneous $0.00 $1,325.00 $1,325.00 -$1,325.00 0.00%
432 Team Building $800.00 $0.00 $800.00 $0.00 100.00%
446 License $100.00 $0.00 $0.00 $100.00 0.00%
581 Computer Hardwar $1,000.00 $0.00 $0.00 $1,000.00 0,00%
582 Computer Software $250.00 $0.00 $0.00 $250.00 0,00%
DEPART 42210 Fire Administration $16,830.00 $9,761.06 $19,221.74 -$2,391.74 114.21%
DEPART 42220 Fire Fighting
101 Salaries $45,000.00 $0.00 $38,935.00 $6,065.00 86.52%
122 FICA Contributions $2,800.00 $0.00 $2,413.97 $386.03 86.21 %
125 Medicare Contributi $655.00 $0,00 $564.66 $90.34 86.21%
210 Operating Supplies $1,800.00 $0,00 $1,173.75 $626.25 65.21 %
211 AWAIRE Supplies $400.00 $0.00 $0.00 $400.00 0.00%
220 Repair and Maint S $1,800.00 $4.57 $3,774.30 -$1,974.30 209.68%
240 Small Tool & Minor $1,000.00 $0.00 $457.90 $542.10 45.79%
361 General Liability In $16,000.00 $15,000.00 $15,000.00 $1,000.00 93.75%
384 Refuse Disposal $700.00 $0.00 $611.22 $88.78 87.32%
- 447 State Aid Reimburs $20,000.00 $0.00 $35,639.00 -$15,639.00 178.20%
448 Pension Relief Fire $29,000.00 $0.00 $28,757.00 $243.00 99.16%
- 580 Other Equipment $20,000.00 $0.00 $0.00 $20,000.00 0.00%
584 Equipment Reserv $10,000.00 $0.00 $0.00 $10,000.00 0.00%
585 Firefighter Equipme $10,000.00 $0.00 $2,793.69 $7,206.31 27.94%
City of St. Joseph 04/121041:36 PM
Page 9
Council Expenditure Monthly Report
Current Period: Closing 2003 .
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget
DEPART 42220 Fire Fighting $159,155.00 $15,004.57 $130,120.49 $29,034.51 81.76%
DEPART 42240 Fire Training
104 Taxable Per Diem $1,500.00 $0.00 $880.00 $620.00 58.67%
122 FICA Contributions $95.00 $0.00 $54.56 $40.44 57.43%
125 Medicare Contributi $25.00 $0.00 $12.76 $12.24 51.04%
331 Travel & Conferenc $3,750.00 50.00 52,741.09 $1,008.91 73.10%
433 Dues & Subscriptio $1,000.00 $0.00 $918.00 $82.00 91.80%
443 Personnel Training $5,000.00 $0.00 $6,948.25 -$1,948.25 138.97%
DEPART 42240 Fire Training $11,370.00 $0.00 $11,554.66 -$184.66 101.62%
DEPART 42250 Fire Communications
230 Repair & Maint $500.00 $0.00 $238.71 $261.29 47.74%
321 Telephone $1,000.00 50.00 $1,199.36 -$199.36 119.94%
580 Other Equipment $1,000.00 $0.00 $0.00 $1,000.00 0.00%
DEPART 42250 Fire Communicatio 52,500.00 $0.00 $1,438.07 $1,061.93 57.52%
DEPART 42260 Fire Repair Service
220 Repair and Maint S $1,500.00 $0.00 $3,084.33 -$1,564.33 204.29%
DEPART 42260 Fire Repair Service $1,500.00 $0.00 $3,064.33 -$1,564.33 204.29%
DEPART 42270 Medical Services
210 Operating Supplies $500,00 $0.00 $741.37 -$241.37 148.27%
230 Repair & Maint 5500.00 50.00 519.80 $480.20 3.96% .
580 Other Equipment 5500.00 50.00 5513.10 -$13.10 102,62%
DEPART 42270 Medical Services 51,500.00 50.00 $1,274.27 5225.73 84.95%
DEPART 42280 Fire Station and Building
220 Repair and Maint S 52,000.00 $0.00 $3,621.94 -$1,621.94 181.10%
300 Professional Servic 5600.00 50.00 5780.00 -$180.00 130.00%
381 Electric Utilities $4,500.00 $337.13 $4,087.22 $412.78 90.83%
383 Gas Utilities $5,000.00 $781.95 $4,575.57 $424.43 91.51 %
530 Improvements Oth $500.00 $0.00 $0.00 $500.00 0.00%
DEPART 42280 Fire Station and Bu 512,600.00 51,119.08 $13,064.73 -$464.73 103.69%
DEPART 42281 Community Room
210 Operating Supplies $500.00 $0.00 $0.00 $500.00 0.00%
220 Repair and Maint S $3,000.00 $0.00 $261.26 $2,738.74 8.71%
300 Professional Servic $1,000.00 $0.00 $0.00 $1,000.00 0.00%
DEPART 42281 Community Room $4,500.00 $0.00 $261.26 54,238.74 5.81%
DEPART 49301 Transfer to other Funds
700 Misc 52,500.00 $19,557.94 $19,557.94 -$17,057.94 782.32%
DEPART 49301 Transfer to other F 52,500.00 $19,557.94 $19,557.94 -517,057.94 782.32%
FUND 105 Fire Fund 5212,455.00 $45,442.65 $199,557.49 $12,897.51 93.93%
FUND 150 Economic Development
DEPART 46500 Economic Development Authority
103 Legislative Bodies 5700.00 $0.00 5700.00 $0.00 100.00%
151 Workers Compo Ins $100.00 50.00 570.00 530.00 70.00%
200 Office Supplies $500.00 50.00 5139.32 5360.68 27.86% -
300 Professional Servic 521,600.00 $26.701.96 $48,430.44 -$26,830.44 224.22%
303 Engineering Fee $2,000.00 $0.00 $0.00 52,000.00 0.00% -
304 Legal Fees 51,000.00 $0.00 $0.00 $1,000.00 0.00%
321 Telephone $1,200.00 $0.00 $786.18 $413.82 65.52%
322 Postage 5200.00 $0.00 $112.00 $88.00 56,00%
City of St. Joseph 04/12/041:36 PM
Page 10
Council Expenditure Monthly Report
. Current Period: Closing 2003
MTD YTD %
OBJ OBJ Descr Budget Exp Balance of Budget
331 Travel & Conferenc $500.00 $0.00 $0.00 $500.00 0.00%
340 Advertising $500.00 $0.00 $0.00 $500.00 0.00%
582 Computer Software $980.00 $0.00 $0.00 $980.00 0.00%
700 Misc $0.00 -$25,000.00 $0.00 $0.00 0.00%
DEPART 46500 Economic Develop $29,280.00 $1,701.96 $50,237.94 -$20,957.94 171.58%
-UNO 150 Economic Development $29,280.00 $1,701.96 $50,237.94 -$20,957.94 171.58%
UNO 155 TIF 1-3 Borgert (SKN)
DEPART 46500 Economic Development Authority
300 Professional Servic $0.00 $0.00 $510.00 -$510.00 0.00%
340 Advertising $0.00 $0.00 $19.43 -$19.43 0.00%
600 Debt Service - Prin $0.00 $0.00 $4,971.94 -$4,971.94 0.00%
611 Bond Interest $0.00 $0.00 1,920.00 -$11,920.00 0.00%
DEPART 46500 Economic Develop $0.00 $0.00 $17,421.37 -$17,421.37 0.00%
DEPART 49301 Transfer to other Funds
700 Misc $0.00 $0.00 $15,438.97 -$15,438.97 0.00%
DEPART 49301 Transfer to other F $0.00 $0.00 $15,438.97 -$15,438.97 0.00%
UNO 155 TIF 1-3 Borgert (SKN) $0.00 $0.00 $32,860.34 -$32,860.34 0.00%
~ 56 TI F 1-4 St. Joe Development
-PA~T 46500 Economic Development Authority
300 Professional Servic $0.00 $0.00 $640.00 -$640.00 0.00%
304 Legal Fees $0.00 -$285.50 $0.00 $0.00 0.00%
340 - Advertising $0.00 $0.00 $19.42 -$19.42 0.00%
DEPART 46500 Economic Develop $0.00 -$285.50 $659.42 -$659.42 0.00%
UNO 156 TIF 1-4 St. Joe Development $0.00 -$285.50 $659.42 -$659.42 0.00%
UNO 225 DARE
DEPART 42155 DARE Program
210 Operating Supplies $0.00 $0.00 $250.00 -$250.00 0.00%
DEPART 42155 DARE Program $0.00 $0.00 $250.00 -$250.00 0.00%
JND 225 DARE $0.00 $0.00 $250.00 -$250.00 0.00%
JND 230 Lake Wobegon Trail
DEPART 43120 Street Maintanence
520 Buildings & Structu $0.00 $0.00 $1,200.00 -$1,200.00 0.00%
DEPART 43120 Street Maintanenc $0.00 $0.00 $1,200.00 -$1,200.00 0.00%
DEPART 45202 Park Areas
530 Improvements Oth $18,000.00 $0.00 $0.00 $18,000.00 0.00%
DEPART 45202 Park Areas $18,000.00 $0.00 $0.00 $18,000.00 0.00%
JND 230 Lake Wobegon Trail $18,000.00 $0.00 $1,200.00 $16,800.00 6.67%
JND 232 City Beautification-College Av
-~EPART 45126 Lions Club Improvements
_ 530 Improvements Oth $0.00 $6,976.90 $105,909.49 -$105,909.49 0.00%
DEPART 45126 Lions Club Improv $0.00 $6,976.90 $105,909.49 -$105,909.49 0.00%
City of St. Joseph 04/12/041:36 PM
Page 11
Council Expenditure Monthly Report
Current Period: Closing 2003 .
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget
FUND 232 City Beautification-College Av $0.00 $6,976.90 $105,909.49 -$105,909.49 0,00%
FUND 250 Revolving Loan Fund
DEPART 46500 Economic Development Authority
304 Legal Fees $0.00 $285.50 $285.50 -$285.50 0.00%
490 Revolving Loan $0.00 -$42,000.00 $0.00 $0.00 0.00%
DEPART 46500 Economic Develop $0.00 -$41,714.50 $285.50 -$285.50 0.00%
FUND 250 Revolving Loan Fund $0.00 -$41,714.50 $285.50 -$285.50 0.00%
FUND 308 92 Improvement Bonds
DEPART 41530 Accounting
430 Miscellaneous $0.00 $0.00 $4.40 -$4.40 0.00%
DEPART 41530 Accounting $0.00 $0.00 $4.40 -$4.40 0.00%
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $15,000.00 $0.00 $0.00 $15,000.00 0.00%
611 Bond Interest $5,713.00 $0.00 $2,856.25 $2,856.75 50.00%
DEPART 47100 Bond Payment (P $20,713.00 $0.00 $2,856.25 $17,856.75 13.79%
FUND 308 92 Improvement Bonds $20,713.00 $0.00 $2,860.65 $17,852.35 13.81%
FUND 312 East Minnesota - Utility Impro .
DEPART 41530 Accounting
430 Miscellaneous $0.00 $0.00 $ 12.40 -$12.40 0.00%
DEPART 41530 Accounting $0.00 $0.00 $ 12.40 -$12.40 0.00% -
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $40,000.00 -$13,537.49 $0.00 $40,000.00 0.00%
611 Bond Interest $13,630.00 $0.00 $6,815.00 $6,815.00 50.00%
DEPART 47100 Bond Payment (P $53,630.00 -$13,537.49 $6,815.00 $46,815.00 12.71%
FUND 312 East Minnesota - Utility Impro $53,630,00 -$13,537.49 $6,827.40 $46,802.60 12.73%
FUND 31596 East MN Street Improvement
DEPART 41530 Accounting
430 Miscellaneous $0.00 $0.00 $12.40 -$12.40 0.00%
DEPART 41530 Accounting $0.00 $0.00 $12.40 -$12.40 0.00%
DEPART 47100 Bond Payment (P & i)
600 Debt Service - Prin $80,000.00 -$362,195.96 $0.00 $80,000.00 0.00%
611 Bond Interest $48,425.00 $0.00 $24,212.50 $24,212.50 50.00%
DEPART 47100 Bond Payment (P $128,425.00 -$362,195.96 $24,212.50 $104,212.50 18.85%
FUND 31596 East MN Street Improvem $128,425.00 -$362,195.96 $24,224.90 $104,200,10 18.86%
FUND 317 Fire Facility, 1997
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $45.000.00 -$182,082.77 $0.00 $45,000.00 0.00%
611 Bond Interest $55,985.00 $0.00 $27,992.50 $27,992.50 50.00%
-
DEPART 47100 Bond Payment (P $100,985.00 -$182,082.77 $27,992.50 $72,992.50 27.72%
~-
FUND 317 Fire Facility, 1997 $100,985.00 -$182,082.77 $27,992.50 $72,992.50 27.72%
City of St. Joseph 04/12/041:36 PM
Page 12
Council Expenditure Monthly Report
. Current Period: Closing 2003
MTD YTD %
OBJ OBJ Descr Budget Expense Balance of
FUND 319 98 Street Improvement
DEPART 41530 Accounting
430 Miscellaneous $0.00 $0.00 $30.40 -$30.40 0.00%
DEPART 41530 Accounting $0.00 $0.00 $30.40 -$30.40 0.00%
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $35,000.00 $0.00 $35,000.00 $0.00 100.00%
611 Bond Interest $20,728.00 $0.00 $20,727.50 $0.50 100.00%
DEPART 47100 Bond Payment (P $55,728.00 $0.00 $55,727.50 $0.50 100.00%
=UND 319 98 Street Improvement $55,728.00 $0.00 $55,757.90 -$29.90 100.05%
=UND 321 Joseph Street Improvement
DEPART 41530 Accounting
430 Miscellaneous $0.00 $0.00 $14.00 -$14.00 0.00%
DEPART 41530 Accounting $0.00 $0.00 $14.00 -$14.00 0.00%
DEPART 43120 Street Maintanence
530 Improvements Oth $0.00 $0.00 $14,319.87 -$14,319.87 0.00%
DEPART 43120 Street Maintanenc $0.00 $0.00 $14,319.87 -$14,319.87 0.00%
DEPART 47100 Bond Payment (P & I)
. 600 Debt Service - Prin $70,000.00 $0.00 $70,000.00 $0.00 100.00%
611 Bond Interest $56,314.00 $0.00 $56,313.78 $0.22 100.00%
640 Stearns Cooperativ $29,155.00 $0.00 $29,154.97 $0.03 100.00%
DEPART 47100 BoncJ.Payment (P $155,469.00 $0.00 $155,468.75 $0.25 100.00%
UNO 321 Joseph Street Improvement $155,469.00 $0.00 $169,802.62 -$14,333.62 109.22%
UNO 322 City Hall Project, 2000
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $45,000.00 $0.00 $45,000.00 $0.00 100.00%
611 Bond Interest $54,435.00 $0.00 $54,435.00 $0.00 100.00%
DEPART 47100 Bond Payment (P $99,435.00 $0.00 $99,435.00 $0.00 100.00%
UNO 322 City Hall Project, 2000 $99,435.00 $0.00 $99,435.00 $0.00 100.00%
UNO 324 Northland V Improvement
DEPART 41530 Accounting
430 Miscellaneous $0.00 $0.00 $1.60 -$1.60 0.00%
DEPART 41530 Accounting $0.00 $0.00 $1.60 -$1.60 0.00%
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $160,000.00 $0.00 $160,000.00 $0.00 100.00%
611 Bond Interest $23,178.00 $11,588.75 $23,177.50 $0.50 100.00%
DEPART 47100 Bond Payment (P $183,178.00 $11,588.75 $183,177.50 $0.50 100.00%
JND 324 Northland V Improvement $183,178,00 $11,588.75 $183,179.10 -$1.10 100.00%
J!::JD 325 2002 Street Improvement
~EPART 41530 Accounting $0.00 $0.00 $154.00 -$154.00 0.00%
~ 430 Miscellaneous
DEPART 41530 Accounting $0.00 $0.00 $154.00 -$154.00 0.00%
DEPART 47100 Bond Payment (P & I)
City of 51. Joseph 04/12/04 1 :37 PM
Page 13
Council Expenditure Monthly Report
Current Period: Closing 2003 .
MTD YTD %
OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget
600 Debt Service - Prin $405,000.00 $0.00 $405,000.00 $0.00 100.00%
611 Bond Interest $154,538.00 -$ 11,588.75 $154,537.75 $0.25 100.00%
DEPART 47100 Bond Payment (P $559,538.00 -$11,588.75 $559,537.75 $0.25 100.00%
FUND 325 2002 Street Improvement $559,538.00 -$11,588.75 $559,691.75 -$153.75 100.03%
FUND 3262002 Refunding Water Issues
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin S70,000.00 $0.00 $70,000.00 $0.00 100.00%
611 Bond Interest S36,396.88 SO.OO S36,396.88 SO.OO 100.00%
DEPART 47100 Bond Payment (P $ 106,396.88 SO.OO S 106,396.88 $0.00 100.00%
FUND 326 2002 Refunding Water Issues $106,396.88 $0.00 S106,396.88 SO.OO 100.00%
FUND 327 2002 Equipment Certificates
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin S60,000.00 $0.00 $60,000.00 $0.00 100.00%
611 Bond Interest $8,880.00 SO.OO $8,880.00 SO.OO 100.00%
DEPART 47100 Bond Payment (P S68,880.00 SO.OO S68,880.00 SO.OO 100.00%
FUND 327 2002 Equipment Certificates S68,880.00 SO.OO S68,880.00 SO.OO 100.00%
FUND 328 2003 Street improvements .
DEPART 47100 Bond Payment{P & I)
620 Agent Fees SO.OO S18,250.00 S30,638.37 -S30,638.37 0.00%
DEPART 47100 Bond Payment (P SO.OO $18,250,00 S30,638.37 -S30,638.37 0.00%
FUND 328 2003 Street Improvements SO.OO $18,250.00 S30,638.37 -S30,638.37 0.00%
FUND 329 2003 Maintenance Facility
DEPART 47100 Bond Payment (P & I)
611 Bond Interest $0.00 SO.OO $18,494.99 -S18,494.99 0.00%
620 Agent Fees SO.OO SO.OO $12,385.67 -$12,385.67 0.00%
DEPART 47100 Bond Payment (P SO.OO SO.OO $30,880.66 -S30,880.66 0.00%
FUND 3292003 Maintenance Facility SO.OO $0.00 S30,880.66 -$30,880.66 0.00%
FUND 330 Sewer Capacity Conveyance
DEPART 41530 Accounting
430 Miscellaneous SO.OO $0.00 S7.60 -S7.60 0.00%
DEPART 41530 Accounting SO.OO SO.OO $7.60 -S7.60 0.00%
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin S25,OOO.00 SO.OO $25,000.00 SO.OO 100.00%
611 Bond Interest S28,213.00 SO.OO S28,212.50 $0.50 100.00%
DEPART 47100 Bond Payment (P S53,213.00 SO.OO S53,212.50 SO.50 100.00%
FUND 330 Sewer Capacity Conveyance $53,213.00 SO.OO S53,220. 1 0 -S7.10 100.01 %
FUND 331 2003 Refunding Fire Hall -
DEPART 47100 Bond Payment (P & i)
600 Debt Service - Prin SO.OO SO.OO $45,000.00 -$45,000.00 0.00% -
611 Bond Interest SO.OO S11,160.43 S39,152.93 -S39,152.93 0.00%
620 Agent Fees SO.OO $13,975.00 S17,225.00 -$ 17 ,225.00 0.00%
621 Finacining Agent F SO.OO S1,750.00 $1,750.00 -S1,750.00 0.00%
City of St. Joseph 04/12/04 1 :37 PM
Page 14
Council Expenditure Monthly Report
. Current Period: Closing 2003
MTO YTO %
OBJ OBJ Oescr Exp Expense Balance of Budget
DEPART 47100 Bond Payment (P $0.00 $26,885.43 $103,127.93 -$103,127.93 0.00%
UNO 3312003 Refunding Fire Hall $0.00 $26,885.43 $103,127.93 -$103,127.93 0.00%
UNO 332 2003 Cross Over (Streets)
DEPART 47100 Bond Payment (P & I)
600 Debt Service - Prin $0.00 $0.00 $1,230,000.00 -$1,230,000.00 0.00%
611 Bond Interest $0.00 $6,772.92 $40,656.67 -$40,656.67 0.00%
620 Agent Fees $0.00 $11,780.00 $11,780.00 -$11,780.00 0.00%
DEPART 47100 Bond Payment (P $0.00 $18,552.92 $1,282,436.67 -$1,282,436.67 0.00%
UNO 3322003 Cross Over (Streets) $0.00 $18,552.92 $1,282,436.67 -$1,282,436.67 0.00%
UNO 424 Northland Phase Five
DEPART 43120 Street Maintanence
530 Improvements Oth $0.00 $0.00 $2,821.44 -$2,821.44 0.00%
DEPART 43120 Street Maintanenc $0.00 $0.00 $2,821.44 -$2,821.44 0.00%
UNO 424 Northland Phase Five $0.00 $0.00 $2,821.44 -$2,821.44 0.00%
UNO 425 2002 Street Improvement
DEPART 43120 Street Maintanence
. 530 Improvements Oth $0.00 -$20,457.05 $310,904.64 -$310,904.64 0.00%
PART 43120 Street Maintanenc $0.00 -$20,'457.05 $310,904.64 -$310,904.64 0.00%
DEPART 43121 Industrial Development _.
530 Improvements Oth $0.00 $0.00 $3,404.88 -$3,404.88 0.00%
DEPART 43121 Industrial Develop $0.00 $0.00 $3,404.88 -$3,404.88 0.00%
DEPART 43122 Street Maintenance-Co Rd 121
530 Improvements Oth $0.00 $1,569.02 $148,894.93 -$148,894.93 0.00%
DEPART 43122 Street Maintenanc $0.00 $1,569.02 $148,894.93 -$148,894.93 0.00%
DEPART 49490 Administration and general
530 Improvements Oth $0.00 $32,001.96 $129,863.83 -$129,863.83 0.00%
DEPART 49490 Administration and $0.00 $32,001.96 $129,863.83 -$129,863.83 0.00%
UNO 425 2002 Street Improvement $0.00 $13,113.93 $593,068.28 -$593,068.28 0.00%
UNO 428 2003 Street Improvements
DEPART 43123 Street Maintenance-Northland 7
530 Improvements Oth $0.00 $102,471.91 $382,753.97 -$382,753.97 0.00%
DEPART 43123 Street Maintenanc $0.00 $102,471.91 $382,753.97 -$382,753.97 0.00%
DEPART 43124 Street Maintenance-Liberty pt
530 Improvements Oth $0.00 $172,872.62 $1,205,147.04 -$1,205,147.04 0.00%
DEPART 43124 Street Maintenanc $0.00 $172,872.62 $1,205,147.04 -$1,205,147.04 0.00%
DEPART 49430 Distribution
- 530 Improvements Oth $0.00 $12,074.84 $84,753.14 -$84,753.14 0.00%
~EPART 49430 Distribution $0.00 $12,074.84 $84,753.14 -$84,753.14 0.00%
---
DEPART 49900 Storm Water Administration
530 Improvements Oth $0.00 $37,282.94 $59,445.88 -$59,445.88 0.00%
City of St. Joseph 04/12/04 1 :37 PM
Page 15
Council Expenditure Monthly Report
Current Period: Closing 2003 .
MTD YTD %
OBJ OBJ Oeser Budget Exp Expense Expense Balance of Budget
DEPART 49900 Storm Water Admi $0.00 $37,282.94 $59,445.88 -$59,445.88 0.00%
FUND 428 2003 Street Improvements $0.00 $324,702.31 $1,732,100.03 -$1,732,100.03 0.00%
FUND 429 Maintenance Facility
DEPART 43120 Street Maintanence
510 Land $0.00 $0.00 $220,802.53 -$220,802.53 0.00%
520 Buildings & Structu $0.00 $29.60 $489,231.90 -$489,231.90 0.00%
530 Improvements Oth $0.00 $0.00 $27,295.39 -$27,295.39 0.00%
580 Other Equipment $40,000.00 $419.50 $35,463.18 $4,536.82 88.66%
DEPART 43120 Street Maintanenc $40,000.00 $449.10 $772,793.00 -$732,793.00 1931.98%
FUND 429 Maintenance Facility $40,000.00 $449.10 $772,793.00 -$732,793.00 1931.98%
FUND 430 Northland Phase eight
DEPART 43120 Street Maintanence
530 Improvements Oth SO.OO $1,929.00 $5,926.60 -$5,926.60 0.00%
DEPART 43120 Street Maintanenc $0.00 $1,929.00 $5,926.60 -S5,926.60 0.00%
FUND 430 Northland Phase eight SO.OO S1.929.00 $5.926.60 -$5,926.60 0.00%
FUND 431 Cloverdale Area
DEPART 43120 Street Maintanence .
530 Improvements Oth SO.OO S613.88 S3,115.28 -S3,115.28 0.00%
DEPART 43120 Street Maintanenc SO.OO S613.88 S3.115.28 -$3,115.28 0.00%
FUND 431 Cloverdale Area SO.OO $613.88 $3,115.28 -$3,115.28 0.00%
FUND 490 Capital Outlay
DEPART 41410 Elections
580 Other Equipment S20,061.50 $0.00 SO.OO $20,061.50 0.00%
DEPART 41410 Elections S20,061.50 SO.OO SO.OO $20,061.50 0.00%
DEPART 41430 Salaries & Adminstrative
570 Office Equipment S15,279.11 SO.OO 53.058.34 S12,220.77 20.02%
580 Other Equipment $0.00 $0.00 S1,950.00 -$1,950.00 0.00%
581 Computer Hardwar $6,355.66 SO.OO $2,236.16 $4,119.50 35.18%
DEPART 41430 Salaries & Adminst S21,634.77 SO.OO $7,244.50 $14,390.27 33.49%
DEPART 41942 City Offices
530 Improvements Oth $4.625.00 SO.OO S2,600.00 $2,025.00 56.22%
DEPART 41942 City Offices $4,625.00 SO.OO 52,600.00 S2,025.00 56.22%
DEPART 41946 Community Sign
530 Improvements Oth S3,800.00 SO.OO SO.OO $3.800.00 0.00%
DEPART 41946 Community Sign S3,800.00 SO.OO SO.OO S3,800.00 0.00%
DEPART 41950 Cable Access
580 Other Equipment S1,200.00 SO.OO SO.OO S1.200.00 0.00%
DEPART 41950 Cable Access S1,200.00 SO.OO SO.OO S1,200.00 0.00% -
DEPART 42120 Crime Control & Investigation -
570 Office Equipment $1.200.00 SO.OO $1,275.87 -S75.87 106.32%
580 Other Equipment $3,393.67 SO.OO $2,958.10 $435.57 87.17%
581 Computer Hardwar $6.856.71 SO.OO $0.00 $6.856.71 0.00%
City of St. Joseph 04/12/04 1 :37 PM
Page 16
Council Expenditure Monthly Report
. Current Period: Closing 2003
MTD YTD %
OBJ OBJ Deser Budget Expense Expense Balance of Budget
DEPART 42120 Crime Control & In $11,450.38 $0.00 $4,233.97 $7,216.41 36.98%
DEPART 42151 Communication Service
580 Other Equipment $553.06 $0.00 -$2,731.94 593.97%
DEPART 42151 Communication Se $553.06 $0.00 $3,285.00 -$2,731.94 593.97%
DEPART 42152 Automotive Services
550 Motor Vehicles $0.00 $0.00 $1,540.21 -$1,540.21 0.00%
DEPART 42152 Automotive Servic $0.00 $0.00 $1,540.21 -$1,540.21 0.00%
DEPART 42500 Emergency Siren
580 Other Equipment $11,400.00 $0.00 $0.00 $11,400.00 0.00%
DEPART42500 Emergency Siren $11,400.00 $0.00 $0.00 $11,400.00 0.00%
DEPART 42700 Animal Control
580 Other Equipment $355.00 $0.00 $0.00 $355.00 0.00%
DEPART 42700 Animal Control $355.00 $0.00 $0.00 $355.00 0.00%
DEPART 43120 Street Maintanence
520 Buildings & Structu $121,723.87 $0.00 $692.00 $121,031.87 0.57%
530 Improvements Oth $31,375.58 $0.00 $0.00 $31,375.58 0.00%
580 Other Equipment $52,188.61 $0.00 $0.00 $52,188.61 0.00%
.PART 43120 Street Maintanenc $205,288.06 $0.00 $692.00 $204,596.06 0.34%
DEPART 43125 Ice & Snow Removal
580 Other Equipment $38,674.25 $0.00 $0.00 $38,674.25 0.00%
DEPART 43125 Ice & Snow Remov $38,674.25 $0.00 $0.00 $38,674.25 0.00%
DEPART 43160 Street Lighting
530 Improvements Oth $3,507.00 $0.00 $0.00 $3,507.00 0.00%
DEPART 43160 Street Lighting $3,507.00 $0.00 $0.00 $3,507.00 0.00%
DEPART 43220 Street Cleaning
580 Other Equipment $7,361.00 $0.00 $0.00 $7,361.00 0.00%
DEPART 43220 Street Cleaning $7,361.00 $0.00 $0.00 $7,361.00 0.00%
DEPART 45202 Park Areas
530 Improvements Oth $10,700.00 $0.00 $0.00 $10,700.00 0.00%
580 Other Equipment $48,729.29 $0.00 $9,700.64 $39,028.65 19.91%
DEPART 45202 Park Areas $59,429.29 $0.00 $9,700.64 $49,728.65 16.32%
DEPART 45203 Park Board
531 Park Development $11,807.22 $63.90 $2,084.79 $9,722.43 17.66%
532 Tree Fund $3,927.93 $0.00 $0.00 $3,927.93 0.00%
533 Northland Park Dev $12,662.89 $0.00 $8,747.22 $3,915.67 69.08%
DEPART 45203 Park Board $28,398.04 $63,90 $10,832.01 $17,566.03 38.14%
JND 490 Capital Outlay $417,737.35 $63.90 $40,128.33 $377,609.02 9.61%
JND 501 Utility Extension
,EPART 49470 Lift Station-Baker Street $0.00 $3,790.60 $21,270.63 -$21,270.63 0.00%
~ 530 Improvements Oth
700 Mise $0.00 $124,800.00 $124,800.00 -$124,800.00 0.00%
DEPART 49470 Lift Station-Baker $0.00 $128,590.60 $146,070.63 -$146,070.63 0.00%
City of St. Joseph 04/12/04 1 :37 PM
Page 17
Council Expenditure Monthly Report
Current Period: Closing 2003 .
MTD YTD %
OBJ OBJ Descr BudgetExp Expense Expense Balance of Budget
FUND 501 Utility Extension 50.00 $128,590.60 $146,070.63 -$146,070.63 0.00%
FUND 601 Water Fund
DEPART 49410 Power and Pumping
220 Repair and Maint S $6,000.00 $0.00 $5,969.98 $30.02 99.50%
303 Engineering Fee $2,000.00 $0.00 $0.00 $2,000.00 0.00%
321 Telephone $700.00 50.00 $0.00 $700.00 0.00%
381 Electric Utilities $12,000.00 $655.00 $10,058.01 51,941.99 83.82%
383 Gas Utilities $2,000.00 $112.81 $1,717.36 $282.64 85.87%
530 Improvements Oth $10,000.00 50.00 $1,935.50 $8,064.50 19.36%
DEPART 49410 Power and Pumpin $32,700.00 $767.81 $19,680.85 $13,019.15 60.19%
DEPART 49420 Purification
210 Operating Supplies $3,000.00 50.00 $2,399.42 $600.58 79.98%
220 Repair and Maint S $1,500.00 50.00 $422.46 $1,077.54 28.16%
312 Tests $2,000.00 $138.00 $1,265.00 5735.00 63.25%
321 Telephone $400.00 SO.OO $0.00 $400.00 0.00%
322 Postage 50.00 sO.OO $505.61 -$505.61 0.00%
381 Electric Utilities 55,000.00 5255.90 54,381.33 $618.67 87.63%
383 Gas Utilities 52,000.00 5202.40 51,343.35 5656.65 67,17%
530 Improvements Oth 510,000.00 sO.OO 50.00 510,000.00 0.00%
DEPART 49420 Purification 523,900.00 5596.30 510,317.17 513,582.83 43.17%
DEPART 49430 Distribution .
210 Operating Supplies 55,000.00 5426.68 $10,958.89 -55,958.89 219.18%
220 Repair and Maint S 54,080.00 578.05 55,195.34 -51,195.34 129.88%
340 Advertising 5200.00 50.00 5342.71 -5142.71 171.36%
580 Other Equipment 510,000.00 - -$1,078.29 50.00 $ 1 0,000.00 0.00%
DEPART 49430 Distribution 519,200.00 -5573.56 $16,496.94 52,703.06 85.92%
DEPART 49435 Storage
200 Office Supplies 5500.00 50.00 50.00 5500.00 0.00%
303 Engineering Fee 51,500.00 50.00 50.00 $1,500.00 0.00%
381 Electric Utilities 52,400.00 5238.90 52,938.53 -5538.53 122.44%
530 Improvements Oth 55,000.00 50.00 50.00 55,000.00 0.00%
DEPART 49435 Storage 59,400.00 5238.90 52,938.53 56,461.47 31.26%
DEPART 49440 Administration and General
101 Salaries 555,500.00 $10,378.32 $80,093.00 -524,593.00 144.31%
121 PERA Contribution 53,070.00 $497.08 $4,219.90 -51,149.90 137.46%
122 FICA Contributions $3,441.00 51,216.72 55,308.89 -51,867.89 154.28%
125 Medicare Contributi 5805.00 852.82 $1,009.82 -5204.82 125.44%
131 Health Insurance 510,000.00 50.00 812,429.38 -52,429.38 124.29%
132 Dental Insurance 5900.00 50.00 $1,148.35 -5248.35 127.59%
133 life Insurance 5200.00 $0.00 5160.10 539.90 80.05%
134 Disabilty Insurance $455.00 50.00 $515.32 -560.32 113.26%
137 Flex Plan Administr 50.00 50.00 5241.72 -$241.72 0.00%
151 Workers Comp. Ins $1,200.00 50,00 51,298.00 -598.00 108.17%
171 Clothing Allowance 5650.00 836.77 8796.94 -5146.94 122.61%
200 Office Supplies 8500.00 876.47 5391.75 8108.25 78.35%
210 Operating Supplies $2,500.00 $147.30 $1,727.72 $772.28 69.11 %
212 Safety Program $2,000.00 50.00 5481.06 51,518.94 24.05%
215 software support $1,000.00 5116.09 8350.77 $649.23 35.08%
220 Repair and Maint S 51,500.00 50.00 5798.33 $701.67 53.22% -
319 Gopher State Notifi 51,000.00 $47,27 5929.22 570.78 92.92%
321 Telephone 5900.00 50.00 8502.92 5397.08 55.88% -
322 Postage 5600.00 884.33 $592.66 57.34 98.78%
331 Travel & Conferenc 5400.00 $0.00 8212.72 5187.28 53.18%
361 General liability In 54,000.00 $0.00 80.00 $4,000.00 0.00%
City of St. Joseph 04/12/04 1 :37 PM
Page 18
Council Expenditure Monthly Report
. Current Period: Closing 2003
MTD YTD %
OBJ OBJ Descr Balance of
410 Rentals $1,600.00 $0.00 $1,397.34 $202.66 87.33%
433 Dues & Subscriptio $550.00 $0.00 $504.17 $45.83 91.67%
441 Sales Tax $0.00 $1,241.68 $1,241.68 -$1,241.68 0.00%
442 Water Permit $600.00 $0.00 $471.75 $128.25 78.63%
444 Annual Water Conn $4,900.00 $0.00 $5,272.00 -$372.00 107.59%
446 License $150.00 $0.00 $69.00 $81.00 46.00%
530 Improvements Oth $10,800.00 $0.00 $0.00 $10,800.00 0.00%
580 Other Equipment $10,000.00 $0.00 $0.00 $10,000.00 0.00%
DEPART 49440 Administration and $119,221.00 $13,894.85 $122,164.51 -$2,943.51 102.47%
DEPART 49970 Depreciation Expense
420 Depreciation $60,000.00 $91,644.69 $91,644.69 -$31,644.69 152.74%
DEPART 49970 Depreciation Expe $60,000.00 $91,644.69 $91,644.69 -$31,644.69 152.74%
UND 601 Water Fund $264,421.00 $106,568.99 $263,242.69 $1,178.31 99.55%
UND 602 Sewer Fund
DEPART 49450 Sanitary Sewer Maintenance
101 Salaries $27,000.00 $4,833.95 $28,952.23 -$1,952.23 107.23%
121 PERA Contribution $1,493.00 $59.45 $1,407.52 $85.48 94.27%
122 FICA Contributions $1,674.00 $63.72 $1,498.43 $175.57 89.51%
125 Medicare Contributi $392.00 $14.90 $350.43 $41.57 89.40%
131 Health Insurance $4,500.00 $0.00 $4,411.53 $88.47 98.03%
. 132 Dental Insurance $500.00 $0.00 $470.31 $29.69 94.06%
133 Life Insurance $75.00 $0.00 $52.75 $22.25 70.33%
134 Disabilty Insurance $220.00 $0.00 $155.20 $64.80 70.55%
151 Workers Compo Ins $1,300.00 $0.00 $1,345.00 -$45.00 103.46%
171 Clothing Allowance $500.00 $0.00 $0.00 $500.00 0.00%
210 Operating Supplies $300.00 $0.00 $1,511.48 -$1,211.48 503.83%
220 Repair and Maint S $3,000.00 $370.00 $2,018.58 $981.42 67.29%
300 Professional Servic $0.00 $495.00 $495.00 -$495.00 0.00%
303 Engineering Fee $700.00 $0.00 $0.00 $700.00 0.00%
DEPART 49450 Sanitary Sewer Ma $41,654.00 $5,837.02 $42,668.46 -$1,014.46 102.44%
DEPART 49470 Lift Station-Baker Street
230 Repair & Maint $1,000.00 $0.00 $21.46 $978.54 2.15%
321 Telephone $1,000.00 $0.00 $768.42 $231.58 76.84%
381 Electric Utilities $2,000.00 $91.35 $1,045.98 $954.02 52.30%
383 Gas Utilities $200.00 $0.00 $0.00 $200.00 0.00%
DEPART 49470 Lift Station-Baker $4,200.00 $91.35 $1,835.86 $2,364.14 43.71%
DEPART 49471 Lift Station-DBL Labs Area
321 Telephone $1,000.00 $0.00 $768.25 $231.75 76.83%
381 Electric Utilities $800.00 $41 .24 $447.74 $352.26 55.97%
383 Gas Utilities $500.00 $48.93 $402.86 $97.14 80.57%
DEPART 49471 Lift Station-DBL La $2,300.00 $90.17 $1,618.85 $681.15 70.38%
DEPART 49472 Lift Station-Northland
230 Repair & Maint $0.00 $0.00 $939.65 -$939.65 0.00%
321 Telephone $800.00 $0.00 $527.11 $272.89 65.89%
381 Electric Utilities $1,000.00 $85.14 $633.23 $366.77 63.32%
383 Gas Utilities $500.00 $0.00 $0.00 $500.00 0.00%
-1EPART 49472 Lift Station-Northla $2,300.00 $85.14 $2,099.99 $200.01 91.30%
- DEPART 49473 Lift Station-CR 121
230 Repair & Maint $0.00 $0.00 $60.55 -$60.55 0.00%
321 Telephone $800.00 $0.00 $235.90 $564.10 29.49%
381 Electric Utilities $1,000.00 $60.51 $423.88 $576.12 42.39%
City of St. Joseph 04/12/041:37 PW
Page 1 £
Council Expenditure Monthly Report
Current Period: Closing 2003 .
MTD YTD %
OBJ OBJ Descr BudgetExp Expense Expense Balance of Budget
383 Gas Utilities $500.00 $0.00 $0.00 $500.00 0.00%
DEPART 49473 Lift Station-CR 121 $2,300.00 $60.51 $720.33 $1,579.67 31.32%
DEPART 49480 Sewage Treatment Plant
101 Salaries $19,000.00 $1,076.57 $18,352.44 $647.56 96.59%
121 PERA Contribution $985.00 $33.26 $873.99 $111.01 88.73%
122 FICA Contributions $1,178.00 $65.02 $1,094.92 $83.08 92.95%
125 Medicare Contributi $276.00 $15.21 $256.10 $19.90 92.79%
131 Health Insurance $4,000.00 $0.00 $3,454.25 $545.75 86.36%
132 Dental Insurance $500.00 $0.00 $369.31 $130.69 73.86%
133 Life Insurance $50.00 $0.00 $39.54 $10.46 79,08%
134 Disabilty Insurance $150.00 $0.00 $132.29 $17.71 88.19%
171 Clothing Allowance $100.00 $0.00 $0.00 $100.00 0.00%
210 Operating Supplies $1,000.00 $147.33 $702.70 $297.30 70.27%
220 Repair and Maint S $2,000.00 $67.60 $5,111.02 -$3,111.02 255.55%
240 Small Tool & Minor $500.00 $0.00 $0.00 $500.00 0.00%
303 Engineering Fee $500.00 $0.00 $0.00 $500.00 0.00%
312 Tests $2,000.00 $0.00 $3,367.76 -$1,367.76 168.39%
321 Telephone $400.00 $0.00 $0.00 $400.00 0.00%
331 Travel & Conferenc $400.00 $0.00 $0.00 $400.00 0.00%
361 General Liability In $5,300.00 $0.00 $450.00 $4,850.00 8.49%
381 Electric Utilities $5,000.00 $328.24 $3,466.53 $1,533.47 69.33%
383 Gas Utilities $2,000,00 $197.39 $1,353.21 $646.79 67.66%
419 Sewer Use Rental $155,000.00 $0.00 5125,919.56 $29,080.44 81,24%
433 Dues & Subscriptio $100.00 $0.00 $45.00 $55.00 45.00% .
520 Buildings & Structu $5,000.00 $0.00 $0.00 $5,000.00 0.00%
530 Improvements Oth 51,000.00 -$3,972.00 $0.00 $1,000.00 0.00%
580 Other Equipment $5,000.00 $0.00 $0.00 $5,000.00 0.00%
-
DEPART 49480 Sewage Treatment $211,439.00 -$2,041.38 $164,988.62 $46,450.38 78.03%
DEPART 49490 Administration and general
101 Salaries $15,000.00 $678.06 $11,943.23 $3,056.77 79.62%
121 PERA Contribution $777.00 $2855 $650.90 $126.10 83.77%
122 FICA Contributions $930.00 $39.55 $688.01 $241.99 73.98%
125 Medicare Contributi $218.00 $9.24 $160.89 $57.11 73.80%
131 Health Insurance $2,500.00 $0.00 $3,001.07 -$501.07 120.04%
132 Dental Insurance $400.00 $0.00 $319.87 $80.13 79.97%
133 Life Insurance $100.00 $0.00 $34.17 $65.83 34.17%
134 Disabilty Insurance $103.00 $0.00 $76.60 $26.40 74.37%
137 Flex Plan Administr $0.00 $0.00 $56.56 -$56.56 0.00%
171 Clothing Allowance $600.00 578.62 5751.23 -$151.23 125.21%
200 Office Supplies $750.00 $0.00 5603.80 $146.20 80.51%
210 Operating Supplies $2,000.00 $147.30 $1,439.98 $560.02 72.00%
212 Safety Program $2,000.00 $0.00 $476.27 $1,523.73 23.81 %
215 software support $500.00 $0.00 $234.68 $265.32 46.94%
220 Repair and Maint S $400.00 $126.00 $633.05 -$233.05 158.26%
240 Small Tool & Minor $100.00 $0.00 $0.00 $100.00 0.00%
310 Collection Fee $400.00 $0.00 $0.00 $400.00 0.00%
319 Gopher State Notifi $1,000.00 547.28 $929.23 570.77 92.92%
321 Telephone $1,500.00 $0.00 $1,262.20 $237.80 84.15%
322 Postage $1,000.00 $84.33 $592.67 $407.33 59.27%
331 Travel & Conferenc $1,000.00 $0.00 590.00 $910.00 9.00%
384 Refuse Disposal $900.00 $0.00 $559.98 $340.02 62.22%
410 Rentals $2,000.00 $0.00 $1,397.34 $602.66 69.87%
433 Dues & Subscriptio $200.00 50.00 $89.17 $110.83 44.59% -
446 License $100.00 $0.00 $0.00 5100.00 0.00%
580 Other Equipment $2,000.00 $0.00 $0.00 $2,000.00 0.00% -
DEPART 49490 Administration and $36,478.00 $ 1,238.93 $25,990.90 $10,487,10 71.25%
DEPART 49970 Depreciation Expense
City of St. Joseph 04/12/041:37 PM
Page 20
Council Expenditure Monthly Report
. Current Period: Closing 2003
MTD YTD %
OBJ OBJ Descr Budget Expense Balance of Budget
420 Depreciation $90,000.00 $127,231.81 $127,231.81 -$37,231.81 141.37%
DEPART 49970 Depreciation Expe $90,000.00 $127,231.81 $127,231.81 -$37,231.81 141.37%
=UND 602 Sewer Fund $390,671.00 $132,593.55 $367,154.82 $23,516.18 93.98%
cUND 603 Refuse Collection
DEPART 43230 Waste Collection
101 Salaries $18,000.00 $2,113.11 $19,164.25 -$1,164.25 106.47%
121 PERA Contribution $935.00 $28.45 $720.31 $214.69 77.04%
122 FI CA Contributions $1,160.00 $39.47 $1,043.46 $116.54 89.95%
125 Medicare Contributi $261.00 $9.23 $244.17 $16.83 93.55%
131 Health Insurance $2,800.00 $0.00 $3,185.73 -$385.73 113.78%
132 Dental Insurance $400.00 $0.00 $339.56 $60.44 84.89%
133 Life Insurance $100.00 $0.00 $36.66 $63.34 36.66%
134 Disabilty Insurance $125.00 $0.00 $87.30 $37.70 69.84%
137 Flex Plan Administr $0.00 $0.00 $56.56 -$56.56 0.00%
151 Workers Compo Ins $150.00 $0.00 $95.00 $55.00 63.33%
200 Office Supplies $750,00 $0.00 $708.26 $41.74 94.43%
215 software support $400.00 $0.00 . $234.68 $165.32 58.67%
230 Repair & Maint $100.00 $0.00 $39.14 $60.86 39.14%
322 Postage $750.00 $0.00 $508.35 $241.65 67.78%
340 Advertising $200.00 $0.00 $88.80 $111.20 44.40%
384 Refuse Disposal $145,000.00 $0.00 $106,054.80 $38,945.20 73.14%
430 Miscellaneous $10,000.00 $0.00 $0.00 $10,000.00 0.00%
.PART 43230 Waste Collection $181,131.00 $2,190.26 $132,607.03 $48,523.97 73.21 %
UNO 603 Refuse Collection $181,131.00 $2,190.26 $132,607.03 $48,523.97 73.21 % -
$4,613,387.61 $200,746.18 $9,072,434.15 -$4,459,046.54 196.65%
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