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Home My WebLink About2005 [06] Jun 02 {Book 34} CITY OF ST. JOSEPH . www.cityofstjoseph.com St. Joseph City Council June 2, 2005 6:30 PM 1. Call to Order 2. Discussion on CR 121 Improvèment Administrator 3. Adjourn Judy Weyrens Mayor St. Joseph City Council Richard Carlbom June 2, 2005 7:00 PM 1. Call to Order Councilors 2. Approve Agenda AI Rassier Ross Rieke 3. Consent Agenda Renee Syrilanietz a. Bills Payable - Requested Action: Approve check numbers 35799 - 35839 b. Minutes - Requested Action: Approve the Council Minutes Dale Wick c. Surplus Property - Requested Action: Accept the bid of Bill Wasner Sales and Service for the purchase of the 1960 Sewer rodder. d. Equipment Purchase - Requested Action: Authorize the purchase of three VCR for the Cable system using PEG Access Fees. Total Expenditure 1,652.29 e. Grant funding - Requested Action: Authorize the Mayor to execute a letter of . commitment to participate in a COPS Grant for the purpose of building the 800 mhz radio system and acknowledging the Stearns County Sheriff's Office is the lead agency. f. Application for Payment - Requested Action: Authorize the Mayor to execute Pay Application #1 for the 2005 Cloverdale Improvements and authorize payment to Larson Excavating in the amount of $ 44,903.35 g. Application for Payment - Requested Action: Authorize the Mayor to execute Pay Application # 1 for the 2005 Hill Street Improvement and aurthorize the payment to RL Larson in the amount of $ 174,688.14 h. Premise Permit - Requested Action: Accept the Premise Permit of the Jaycees for Lawful Gambling at MN Speed Stop and Amoco Liquor. 4. Public Comments 5. 7:05 PM St. Cloud Chamber of Commerce, discussion of Membership 6. 7:10 PM Graceview Estates 3, Development Agreement (Heid/Herges) 7. City Engineer Reports a. Feasibility Report, Northland Heights b. Agency Agreement, North Corridor Study 8. Mayor Reports 9. Council Reports 10. Administrator Reports 11. Adjourn . 2.)" College Avenue North PO Box bb8 . Saint. Joseph, Minnesota )"b'n4 Phone ,2.0.,6,·72.01 Fa x ,2.0.,6,.0'42. LMC League of Minnesota Cities Claims Department 145 University Avenue West, St. Paul, MN 55103-2044 · (651) 281-1200 . (800) 925-1122 League of Minnesota Cities Fax: (651) 281-1297 . TOO: (651) 281-1290 Cities promoting e:cceHence www.lmnc.org May 5, 2005 RECEIV/¿1F't .' !1",~ MAY Judy Weyrens, Administrator-Clerk . () (; ZOOt; City of St. Joseph Crry OF S v T JOSEPH PO Box 668 St. Joseph, MN 56374-0668 RE: TrustMember: City of St. Joseph Claimant: Meadowvale Construction/Bauerly Bros./Stearns County Our File: 11051917 Dear Ms. Weyrens: As you know, this case centers around a contract dispute regarding sewer and water · improvements on Steams County Road 121. Meadowvale, a subcontactor of Bauerly, sued Bauerly alleging they are owed money for work they performed on the construction proj ect. Bauerly then sued Steams County. The attorney representing the County recently sent a letter to your city attorney recommending that the City and County attempt to work out a joint defense agreement or understanding of some kind regarding allocation of litigation expenses and amounts paid in settlement or judgment. The city is not yet a party to any of the lawsuits. LMCIT will get involved at this time on behalf of the city subject to a reservation of rights. I have assigned the handling of the case to the law firm of Kennedy & Graven with offices at 200 S. 6th Street, Suite 470, Minneapolis, MN 55402. Specifically, Attorney James M. Strommen has been assigned the handling of this case. I have given that attorney instructions to take those steps necessary to represent and protect the city's interests. If you have any questions for Mr. Strommen, feel free to contact him at 612-337-9233. Please be advised that any investigation made or action taken by representatives of the LMCIT on this claim is done with a full Reservation of Rights under the Covenant #CMC26021 with a coverage period of December 23,2004/05 on a claims made basis. Any investigation, adjustment or defense ofthe claim or any action whatsoever by representatives ofthe LMCIT will not constitute a waiver of any rights the LMCIT might have under the covenant. It is, of course, understood· that you do not waive any of your rights under the covenant. I would specifically refer you to the Comprehensive Municipal Coverage form under Coverage · A. which states in part: AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 11051917 -2- 05-05-05 . Coverage A. Municipal Liability Coverage (Claims Made Basis) 1. Coverage Agreement a. Except as otherwise provided in this agreement, LMCIT will pay on behalf ofthe covered party all sums which the covered party shall become legally obligated to pay as damages as a result of an occurrence, if the following conditions are met: Also, I refer you to the definition of damages. Damages means money damages, and includes awards for attorneys' fees with respect to federal civil rights suits and state human rights suits. With respect to any land use, development or franchise litigation, damages also includes amounts the city is obligated to pay for loss of use of propeliy during the time prior to a final determination by the court that enforcement of a land use" zoning, subdivision, or similar ordinance or regulation constitutes a taking of private property. Damages does not include any of the following: a Amounts due under the terms of any contractual obligation, except for liability: ò' (1) Assumed in a covered contract; or (2) Assumed in an employment contract between the city and its employees. Covered contract means: An indemnification of a municipality as required by ordinance, or that . part of any contract or agreement pertaining to the city's business under which the city assumes the tOli liability of another to pay damages to a third person or organization, if the contract or agreement is made pIior to the date ofthe occurrence giving rise to the damages. Tort liability means a liability that would be imposed by law in the absence of any contract or agreement. Accordingly, to the extent it is detem1ined that the relief sought by the plaintiffs does not meet the definition of damages, then coverage would not apply. This means that if it is deteD11ined the city owes money to any of the parties under the tenns of any contractual obligation, that would be the city's responsibility as opposed to LMCIT's responsibility. In addition to the above mentioned coverage issues which I have cited, there could be further coverage defenses or exclusions that may be applicable. I reserve the rights of the LMCIT to raise such further coverage defenses or exclusions as are applicable. In the event that you receive any additional correspondence in conjunction with this case, please forward those items to us immediately. If you have any questions, feel free to contact me at 800- 925-1122, ext. 1282. V ~ry t~ yours, l;{ J I' / tL\. v; {,th. I ark Rossow Litigation Supervisor . 11051917 -3- 05-05-05 · cc: James M. Strommen, Attorney at Law cc: Thomas G. Jovanovich, Attorney at Law File# 24252 · · CITY OF ST JOSEPH 05/31/05 3:07 PM Page 1 Bills Payable - Revised . Check Nbr Search Name Comments Amount FUND DEPART OBJ 035799 MINNESOTA POLLUTION CONTROLAG o Taufen certificati $23.00 602 49490 433 035800 US BANK 335500000-03 GO $13,392.50 331 47100 611 035800 US BANK 33394290-Northlan $6,228.75 324 47100 611 035800 US BANK 33378270-99 Jose $24,622.51 321 47100 611 035800 US BANK 33399120-02 Equi $2,565.00 327 47100 611 035800 US BANK 801113200-04 GO $8,803.75 323 47100 611 035800 US BANK 33550100-03 GO I $7,408.75 332 47100 611 035800 US BANK 33395080-01 Sewe $13,281.25 601 47100 611 035800 US BANK 3351730003 Maint $13,571.25329 47100 611 035800 US BANK 3359700-03 GO B $15,748.75328 47100 611 035800 US BANK 33448500-02 Wate $13,086.25 601 47100 611 035800 US BANK 33382370-2000 Cit $24,450.00 322 47100 611 035800 US BANK 33370480-98 Stree $8,867.50 319 47100 611 035800 US BANK 33435000-02 Stree $69,168.75 325 47100 611 035801 POSTMASTER June billing $94.28 602 49490 322 035801 POSTMASTER June Billing $94.28 601 49440 322 035801 POSTMASTER June Billing $94.28 603 43230 322 035802 COMMISSIONER OF REVENUE Reg pp 10.1 $136.03 101 035802 COMMISSIONER OF REVENUE Reg pp 11 $1,293.59 101 035803 DRIVER & VEHICLE SERVICES OIV 2 license plates for $6.00 101 42151 210 035804 EFTPS Reg pp 10.1 $648.26 101 035804 EFTPS Reg pp 10.1 $223.80 101 035804 EFTPS Reg pp 10.1 $151.62101 035804 EFTPS Reg pp 11 $2,969.59 101 ')35804 EFTPS Reg pp 11 $859.14 101 . EFTPS Reg pp 11 $2,064.70 101 ING LIFE INS & ANNUITY COMPANY deferred camp pay $125.00 101 ) 6 PERA retirement pay-reg $3,915.55 101 )35806 PERA retirement pay-retr $555.72 101 )35807 ACCLAIM BENEFITS-REIMB Medical Reimburse $68.00 101 )35808 BANYON DATA SYSTEM software suppoert $234.68 602 49490 215 )35808 BANYON DATA SYSTEM software suppoert $234.68 603 43230 215 )35808 BANYON DATA SYSTEM software suppoert $234.68 601 49440 215 )35808 BANYON DATA SYSTEM software suppoert $704.04 101 41530 215 )35809 BRIGGS AND MORGAN 2005 Improvement $5,050.00 333 47100 620 )35810 COLD SPRING CO-OP CREAMERY weed & feed $1,980.90 101 45202 210 )35811 DESIGN ELECTRICAL CONTRACTORS repair lights at wat $166.00 601 49410 220 )35812 EVERGREEN EQUIPMENT, INC JD Tractor 997 $13,685.25 490 45202 580 )35813 HARD RIVES salUsand $6,097.15 101 43125 210 )35814 HAWKINS WATER TREATMENT GROUP T -Phosphorus $40.20 602 49480 312 )35814 HAWKINS WATER TREATMENT GROUP T-Influent BOD $91.20 602 49480 312 )35815 HOME DEPOT CR pipe wrench, cres $157.56 603 43230 230 )35815 HOME DEPOT CR measuring tapes $37.26 601 49440 210 )35815 HOME DEPOT CR impact wrench $69.19101 43220 210 )35816 INSPECTRON INC building inspection $7,750.00 101 42401 300 )35817 KEEPRS, INC/CY'S UNIFORMS Pants - J Young $77.95 101 42120 171 )35818 LEAGUE OF MN CITIES INS TRUST Taufen, Richard $79.36 601 49440 151 )35819 METRO FIRE Apartment Pack $116.79105 42220 240 )35819 METRO FIRE 1 1/2 nozzle w/pist $519.76 105 42260 220 )35820 MIDWAY IRON AND METAL 30' 5/8 rod & 15' an $37.40 101 45120 210 )35821 MINNESOTA BENEFIT ASSOCIATION J Klein-June Ins $38.84 101 )35822 NATIONAL ASSOC. OF TOWN WATCH Subscription $25.00 101 42120 433 )35823 NCPERS GROUP LIFE INSURANCE life insurance $9.00 101 )35824 OFFICE DEPOT printer stand, phon $296.77 101 41530 200 )35825 OFFICE MAX printer ribbons $56.12 101 41530 200 )35826 RAJKOWSKI HANSMEIER L TO Gracview Estates $100.00 101 41610 304 iii RAJKOWSKI HANSMEIER L TO assessments $301.00 101 41610 304 RAJKOWSKI HANSMEIER L TO Admin Policy fines $10.00 101 42120 304 ) 26 RAJKOWSKI HANSMEIER L TD Union Neg $403.00 101 41430 300 )35826 RAJKOWSKI HANsMEIER L TO Noise voilations $587.00 101 41610 304 )35826 RAJKOWSKI HANSMEIER L TO April legal fees $2,709.00 101 42120 304 )35826 RAJKOWSKI HANSMEIER L TO Arcon Dev $390.00 101 41610 304 CITY OF ST JOSEPH 05/31/053:07 PM Page 2 Bills Payable - Revised . Check Nbr Search Name Comments Amount FUND DEPART OBJ 035826 RAJKOWSKI HANS MEIER L TO Ordinances $360.00 101 41610 304 035826 RAJKOWSKI HANSMEIER L TO Northland Oev $20.00 101 41610 304 035826 RAJKOWSKI HANSMEIER L TO Glatzel $1,587.00 101 41610 304 035826 RAJKOWSKI HANSMEIER L TO Cloverdale $270.00 101 41610 304 035826 RAJKOWSKI HANSMEIER L TO Building $180.00 101 41610 304 035826 RAJKOWSKI HANSMEIER L TO Cloverdale $220.00 101 41610 304 035826 RAJKOWSKI HANSMEIER L TO Arcon $170.00 101 41610 304 035826 RAJKOWSKI HANSMEIER L TO Rental Dispute $781.00 101 41610 304 035826 RAJKOWSKI HANSMEIER L TO audit $30.00 101 41610 304 035827 RIOGEWATER COLLEGE NIMS 700 training $300.00 105 42240 443 035828 SEH City Mapping $309.85 101 43131 303 035828 SEH Liberty Pointe $265.20 428 43124 530 035828 SEH Municipal State Aid $401.60 101 43131 303 035828 SEH SI. Wendel Sewer $3,731.45 101 43131 303 035828 SEH Graceview Estates $144.70 101 43131 303 035828 SEH Arcon/River's Bend $249.05 101 43131 303 035828 SEH Field Street Corrid $345.00 435 43120 530 035828 SEH Well Sites W of 1-9 $3,039.30 434 49440 530 035828 SEH Cty Rd 1211mprov $654.40 425 43122 530 035828 SEH GASB 34 $412.00 101 43131 303 035828 SEH Pondview Plat 9 $69.50 101 43131 303 035828 SEH Northland 7 $126.00 428 43123 530 035828 SEH Feld proberty $849.61 101 43131 303 035828 SEH Gracview 3 $1,149.50 101 43131 303 035828 SEH Annexation Issues $56.94 101 43131 303 035828 SEH Storm Sewer Drain $275.95 101 43131 303 . 035828 SEH Sanitary Sewer Sy $159.95 602 49450 300 035828 SEH Water System $56.95 101 43131 303 035828 SEH Morningside Acres $1,974.97 101 43131 303 035828 SEH Callaway Street $39.60 425 43122 530 035828 SEH Northland Heights $1,993.50 101 43131 303 035828 SEH Graceview 2 $98.10101 43131 303 035828 SEH Northland 8 $409.80 430 43120 530 035828 SEH Storm Water Utility $264.00 101 43131 303 035828 SEH Cloverdale Improve $3,429.56 431 43120 530 035828 SEH Foxmore Hollow $480.57 101 43131 303 035828 SEH Hillstreet & 3rd Ave $19,381.97433 43120 530 035828 SEH Storm Water Mana $409.49 101 43131 303 035829 SMITH & LOVELESS INC flapper brs for chk $937.62 602 49450 210 035829 SMITH & LOVELESS INC flapper brs for 6 sw $186.99 602 49450 210 035830 ST. JOSEPH NEWS LEADER Seasonal Employe $24.00 101 43120 340 035830 ST. JOSEPH NEWSLEAOER vistors guide $41.00101 41120 340 035830 ST. JOSEPH NEWSLEAOER Walz Hilltop. Northl $160.50101 41530 340 035831 STEARNS COOPERATIVE ELEC. ASSN April Usage $45.50 602 49480 381 035831 STEARNS COOPERATIVE ELEC. ASSN April Usage $45.80 602 49471 381 035831 STEARNS COOPERATIVE ELEC. ASSN April Usage $39.02 602 49473 381 035831 STEARNS COOPERATIVE ELEC. ASSN April Usage $353.88 101 45201 381 035831 STEARNS COOPERATIVE ELEC. ASSN April Usage $537.75 101 43160 386 035831 STEARNS COOPERATIVE ELEC. ASSN April Usage $43.74 602 49472 381 035832 TAUFEN, DICK Safety Mtg $4.99 101 43120 212 035833 THOMSEN'S GREENHOUSE flowers $136.05 490 45203 531 035834 TRAUT WELLS Sprinkler Heads $137.23 101 45202 210 035834 TRAUT WELLS Sprinkler Heads-W 547.79 101 45202 210 035834 TRAUT WELLS Sprinkler Head $47.80101 41942 220 035834 TRAUT WELLS Water samples $35.00 601 49420 312 035835 US CABLE internet service $50.55 101 41430 321 035836 VERIZON WIRELESS cell phone $ 1.53 105 42250 321 . 035837 WSB & ASSOCIATES. INC Field Street Corrid $8,224.25 435 43120 530 035838 XCEL ENERGY April Usage 564.02 105 42280 381 035838 XCEL ENERGY April Usage $50.31 105 42280 383 035838 XCEL ENERGY April Usage $94.69 101 45201 383 035838 XCEL ENERGY April Usage 50.17 101 45201 381 CITY OF ST JOSEPH 05/31/053:07 PM Page 3 Bills Payable - Revised . Check Nbr Search Name Comments Amount FUND DEPART OBJ 035839 ZIMMER'S GREENHOUSE flowers $100.00 230 45202 035839 ZIMMER'S GREENHOUSE flowers $150.00 101 45120 210 $333,064.32 . . Draft April 21, 2005 Page 1 of 4 . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, April 21, 2005 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz. City Administrator Judy Weyrens. Others Present: Roger Schleper Approve AQenda: Wick made a motion to approve the agenda as presented; seconded by Rassier and passed unanimously. Consent AQenda: Rassier made a motion to approve the consent agenda as follows. a. Minutes - Approve the minutes for April 7,2005. b. Bills Payable - Approve check numbers 35660-35700 The motion was seconded by Symanietz and passed unanimously. Public Comments: No one present wished to speak. Rock Properties. Rental License - 29 East MN Street: Roger Schleper approached the Council to request the Council begin the process of reinstating their rental license at 29 East Minnesota Street. The license was suspended in March as a result of two noise violations in the same license period. Schleper stated that the St. Joseph Code of Ordinances allow a property owner to request reinstatement of their license upon completion of 50% of the suspension period. Schleper stated that he met with the Police Chief to discuss possible ways to prevent future noise violations. . Since the Court has not rendered a judgment on the Unlawful Retainer, Schleper stated he is unable to have the property vacated. He further stated that he has done everything is his power to vacate the property and has not been successful. Schleper questioned the Council as to what they would like to see from Rock Properties to reinstate the rental license on June 1, 2005. According to Schleper, there are 8 tenants scheduled to move in on June 1 sl and he doesn't understand why the new tenants are being punished for issues from previous tenants. If the rental license is not reinstated, these students will need to scramble to find new housing for either the summer months or all of next year. Weyrens stated that the City Attorney has advised that action not be taken on this matter until the Court rules on the pending litigation involving the City of St. Joseph, Rock Properties and the tenants of 29 E Minnesota Street. Rassier made a motion to table action on the request to reinstate the rental license at 29 East Minnesota Street until the City receives a judgment on the Temporary Restraining Order. The motion was seconded by Wick and passed unanimously. POLICE CHIEF REPORTS Ordinance Amendment - ParkinQ Ordinance: Chief Jansky requested the Council consider amending the Parking Ordinance to prohibit overnight parking of trailers on City Streets and stating a distance vehicles must move when parking in a timed parking area. Jansky requested the following additions: 0 Ordinance 83 - OVERNIGHT PARKING: No trailer or other object shall remain parked for more than forty-eight . (48) hours upon any street or alley. Any trailer, which is moved less than one (1) block, shall be Draft April 21, 2005 Page 2 of 4 deemed to have remained stationary. It is unlawful to remove any mark made by a Police Officer . to determine the length of time a trailer, or other object remained parked. 0 Ordinance 84 - Sub 2: No vehicle shall in any case be parked upon the street, boulevard, or alley in anyone place for a longer continuous period of twenty-four (24) hours, and any vehicle, which is moved less than one (1) block, shall be deemed to have remained stationary. It is unlawful to remove any mark made by a Police Officer for determining the length of time a vehicle, trailer or other object remained parked. Sub 3: Vehicles must be moved one block. Carlbom questioned whether or not the City Attorney has reviewed the proposed amendments. Weyrens stated that the attorney will review the proposed amendment if the Council decides to move forward with the proposed changes. Councilors questioned why vehicles can only be parked for 24 hours whereas a trailer can be parked for 48 hours. Jansky stated that vehicles are more readily moved. It was the consensus of the Council to forward the amendments to the City Attorney for adoption. Ordinance Amendment - Weiqht Restrictions: Jansky stated that the City has received requests to enforce street weight restrictions as heavy trucks are using residential streets. The City has posted some of the streets as 5 ton but does not have an Ordinance regulating such. If the City intends on enforcing weight restrictions, an Ordinance must be adopted and the streets signed. Jansky presented the Council with two sample Ordinances which were received from the League of Minnesota Cities and requested the Council determine if they would like to adopt a similar Ordinance. The sample Ordinances mirror Minnesota Statute and exempt school buses and garbage trucks from weight restrictions. . Jansky stated that the City Engineer is in the process of developing a map illustrating the maximum weight each City street has been designed and constructed for. The map will indicate which streets will be limited to five ton and which will be limited to nine ton. It is anticipated that when the Ordinance is completed, a copy of the map will be attached to all new construction building permits. The Council requested that City Staff prepare a proposed Ordinance with the assistance of the City Engineer and City Attorney, presenting the Council with a final amendment. Pine Stock: With Pine Stock approaching, Jansky stated that he had a meeting with several students to discuss keg races and stressed that they are only allowed to have one keg on the property. In anticipation of the event all the Officers are scheduled to work. Police Department Update: According to Jansky, things are going well in the department. They are looking to hire a part time officer to fill in for vacation and sick time for the full time officers. He also stated that Jeff Young would be retiring on June 30, 2005. At that time, one of the part time officers will be promoted to patrol officer. The sergeant position will not be filled until after the first of the year. Senior Farewell: Jansky stated that the Senior Farewell Party has been scheduled for Centennial Park on May 6, 2005 from 5 - 8 PM. The event is alcohol free and he has requested the College hire four security officers to staff the gate assuring that alcohol is not brought into the park. Police Vehicles: Jansky reported that the new squad car has been ordered as one of the vehicle leases ends in 2005. MAYOR REPORTS . Draft April 21,2005 Page 3 of 4 . Chamber of Commerce Luncheon: Carlbom reported that there was a luncheon on Tuesday to welcome the new President for the College of St. Benedict, Mary Ann Bennagir. He thanked everyone who helped make the event successful. Proiect Pride Dav: Carlbom stated that he organized a project pride day in the City on Saturday, April 16. The purpose of the event was to organize volunteers to clean the area along Highway 75 and the Wobegon Trail. The event was successful with approximately 75 people participating. District 742 School Committee MeetinQ: Carlbom reported that the School District is continuing to discuss the growth of St. Joseph and education needs. The Committee has viewed a proposed school site in St. Joseph. COUNCIL REPORTS SYMANIETZ - No Report WICK Rec Association: Wick reported that the Rec Association cleaned up all the ball fields and the parks are ready for the 2005 Softball season. TAC MeetinQ: Wick stated that and open house for the Field Street Study will be held on April 28, 2005 from 5:00 PM to 7:00 PM at the St. Joseph Community Fire Hall. The purpose of the open house is to present corridor alternatives and seek public input. The open house will be conducted by WSB, the consultants hired to cømplete the corridor study. . RASSIER - No Report RIEKE EDA: Rieke informed the Council that the EDA met and they discussed a possible downtown committee to research revitalization of the downtown area. As part of the research, the sketches completed during the Minnesota Design Team visit will be reviewed. ADMINISTRATOR REPORTS GamblinQ Ordinance: Weyrens stated that previously she has received a request from a St. Cloud Charitable Organization for a Gambling Premise Permit. During review of the ordinance, it was noticed that the current Ordinance restricts each organization to one premise permit. The St. Cloud group has since rescinded their application as the St. Joseph Rec Association is looking at the same site. The Recreation Association already holds two premise permits (La Playette and Softball Field). Before the Permit can be considered the Ordinance must be amended. The Recreation Association is not the only club holding more than one license as the St. Joseph Jaycees currently hold two licenses. Weyrens requested the Council consider the issues identified below as they relate to the Gambling Ordinance and provide staff with direction to draft a proposed amendment for Council consideration. The issues for consideration are: 1. Limitation on the number of licenses 2. 10% Contribution - for all license holders or for those holding more than one license. 3. Reporting process for verification Carlbom stated that it is his opinion that service clubs should be limited to once license. Carlbom clarified . that he is not concerned about limiting the number of permits if the money is given back to the 8t. Joseph area, however he doesn't want one group controlling everything. Draft April 21, 2005 Page 4 of 4 Rassier stated that he was involved with the Gambling Ordinance when it was first adopted. He stated . that 80% of the proceeds should be spent locally and that they originally wanted City Groups to hold the premise licenses within the City. Weyrens stated that most other cities with gambling ordinances require that the clubs contribute 10% to the City. She also stated that the Council may want to require Premise Permit holders to report annually to the City Council verifying the contribution to St. Joseph. Rassier stated he supports charging all license holders 10% for the purpose of consistency. Weyrens stated that the following groups that hold premise permits in the City include: 0 Jaycees (hold multiple permits) 0 Lions 0 American Legion 0 St. Joseph Rec Association (hold multiple permits) Wick stated that the Rec Association leases the softball fields and that they plan to use the Gambling proceeds to replace the lights in the parks. It is estimated that the replacement lights will cost approximately $100,000 and currently there is no budget for park equipment replacement. After considerable discussion the Council concurred that three premise permits would be the maximum allowed. Wick stated that in his opinion if the City requires a 10% contribution the City will see a decrease in voluntary contributions. The Council agreed that it may be better to continue to require 80% of the proceeds be used in the "trade area" which can be identified as the City proper or the Orderly Annexation Area. They also agreed to require the 10% contribution to those who hold more than one permit in the City. Rieke questioned whether the process is currently working and whether or not the only problem is having multiple permits. Weyrens stated that he is correct and they do not need to re-write the Ordinance, however they need to clarify the current language so that it works for what the City wants. Resolution to Stop the Hate: Weyrens presented the Council with a proposed Resolution formulated by . GRIP (Great River Interfaith Partnership) encouraging the six area Cities (St. Cloud, Sartell, Sauk Rapids, St. Augusta, Waite Park and St. Joseph) to support an effort for racial harmony. Passage of the resolution includes St. Joseph appointing a Council person to a committee to work on Harmony. At this time the support does not include any financial contribution. Rieke stated that he does not see a need for this type of resolution to be passed as he expects hate crimes to be handled by the police. Wick stated that the end result of the Harmony Committee may be a regional Human Rights Office. Carlbom stated it is his understanding that the formation of the Harmony Committee is to address high profile crimes using a regional effort for enforcement. Rassier and Rieke stated that they agree with the items identified in the Resolution, but do not feel a resolution is needed. Wick made a motion to approve Resolution 2005-11; seconded by Symanietz. Ayes: Carlbom, Wick, Symanietz Nays: None Abstain: Rieke, Rassier Motion Carred 3:0:2 Wick made a motion to appoint Symanietz to the Harmony Task Force. The motion was seconded by Carlbom and passed unanimously. Adjourn: Wick made a motion to adjourn; seconded by Symanietz and passed unanimously. Judy Weyrens Administrator . . I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Consent 3(c) Surplus Property DATE: June 2, 2005 ORIGINATING DEPARTMENT DEPARTMENT APPRO V AL AGENDA ITEM Surplus Property - Disposal of Sewer Rodder PREVIOUS ACTION The Council listed the Sewer Rodder as surplus equipment and authorized staff to place an ad in the League Bulletin offering the item for sale. The ad ran in three consecutive publications with only one bid submitted. . RECOMMENDED COUNCIL ACTION Accept the bid ofWasner Sales and Service in the amount of$ 163.00 FISCAL IMP ACT COMMENTS/RECOMMENDATIONS I have discussed this matter with the Public Works Director and he is recommending the City accept the bid as presented. . CITY OF ST. JOSEPH, MIN1\TESOT A PROPOSAL TO 1965 SEWER RODDER . MOUNTED ON 1965 FORD F-500 To the City of St. Joseph . 25 College Avenue North St. Joseph MN 56374 The undersigned has examined the equipment offered for sale and proposed to purchase it from the City of St. Joseph for the price set forth below: 1965 Flexible Sewer Rodder . / / J ':1 '-' Mounted on 1965 Ford F-500 S b - r ,-- Bid security in the amount of 5% of the price shown above accompanies this proposal. It is understood that the right is reserved by the City of St. Joseph to reject any and all bids and that bids may not be \vithdrawn after the bids are opened. Respectfully submitted, /'} , ./ í U (!. . t·e. . -. .\ State whether b;dd" ;5: ~ -'-:.{¡l ~ ~ A J N",7-... Individua~ I Name /'1 ,j ParmershlP /' Names of Partners: ~. ~. . '~ _ u- - 1 e (f I::; Corporation: State in which incorporated Title (If applicable) Municipality f o. /Jó.,;X f 72- ;¡~r E fìífl S"T, Address .:;r-. JõJ&/)¡~1 01 i~ .56J7«( Address /) l /' p.... (j .-, _) C' "? .. () .j ( / Phone NOTE: Bids Close at 2:00 PM - May 18, 2005 e . I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Consent 3{ d) Cable Equipment DATE: June 2, 2005 Cable Commission ORIGINATING DEPARTMENT DEP ARTMENT APPROV AL AGENDA ITEM Cable Equipment - Authorization to purchase additional equipment using PEG Access fees PREVIOUS ACTION The Council imposed a .60 PEG Access fee per month in 2003. This fee can only be used for Cable Equipment. . RECOMMENDED COUNCIL ACTION Authorize the expenditure of$ 1,652.29 for the purchase of three VCR's FISCAL IMP ACT The attached financial form indicates that since the imposition of the fee, the City has received $ 7,000.00. Therefore, funds are available and the use is a permitted use of funds. COMMENTSIRECOMMENDATIONS . . I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION Consent 3 (e) Grant Funding DATE: June 2, 2005 Police ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Grant Funding - Participation in the COPS grant program for the build out of the 800 mhz radio system. PREVIOUS ACTION The Police and Fire Department are both part of a grant from Homeland Security that will provide funding assistance for the conversion of the radio system trom the current system to 800 mhz. The grants received to date do not cover the total cost for conversion. Steams County is submitting a second grant that will provide for additional funding. In order to participate the City must agree to the cost sharing and . authorize the Steams County Sheriff's Department to manage the grant funds. In discussing this matter with the Police Chief, he estimates that the additional portion St. Joseph will be responsible for is approximately $ 1,500 which can be handled through the budget process. Unfortunately the City does not have a choice with the conversion and it will be required regardless. While the correspondence indicates the City must respond by June 1,2005, the Police Chief has talked to Chief Deputy Bruce Bechtold and we can respond on Friday and the deadline can still be met. RECOMMENDED COUNCIL ACTION Authorize the Mayor to execute a letter of committal as requested. FISCAL IMP ACT COMMENTS/RECOMMENDATIONS . MAY-26-2005 THU 04:34 PM STEARNS COUNTY SHERIFF rAY ~ n202~9Q78n p, 002 ,., \ Ii 0, 0 ' v V 0 ," '!-.:, \\~'i;AN'", ., Stearns County Sheriffs Office .-''' 0 .~:-:~'"1~~ ~ "":. ",~; Ëi'~~'" John Sannel'¡ Sheriff· Bruce Bechtold, Chief Deputy · . ". :: I \~1 ,"" .... ,1' \ ~ .~ ' " '\\;" .~;¡ " ",,,,:=,,, ., : ~¡.¡¡,co~ ~ ',' , if!lp:' ".,::'. , ..' .. . ,..' ':.,¡. ....... . ~~". LAW ENFORCEMENT CENTER 807 Courthouse Square P.O, Box 217 St. Cloud, MN 56302.IJ217 May 13, 2005 Richard Carlbom St. Joseph Polioe Department P.O. Box 668 St. Joseph. MN 56374 Dear Mayor Carlbom: The State of Minnesota is in the process of building an ìnteroperable 800 MHZ radio system. The Central Minnesota Region is an area that has been selected as an area for thIs build out. Recently Steams County and the City of St. Cloud partnered in completing the infrastructure of a system that serves an eastern portion of Steams County and part of Benton County. Currently Stearns County is in the process of upgrading the radio tower system throughout the county. This project, when completed, wiJl provide interoperable radio oommunioation for all of Steams County. We anticipate that this system will be operable by the end of 2005, Eventually all emergency responders will need to purchase radios that will operate on the 800 MHZ · frequency. This is a costly venture for any government agency. Fortunately we have found a possible funding source for the purchase of these radios. The Stearns County Sheriff's Office is acting as the lead agency in applying for a COPS grant to help pay for the radios and the training and their use. This grant requires that area units of government that provide emergency services form a 'partnership in order to apply for this grant. It also requires a 25% local match to the grant funds requested. During the past years members of this partnership have spent a great deal of money on radios already. These expenditures may be applied to the total required match amount. In order for you to become a member and share in this grant opportunity I will need a fetter of support from you. This letter should contain your willingness to be part of this partnership and acknowledging the Steams County Sheriff's Office as the lead agency. The letter should also address your willingness to contribute financially if the need should arise. I have included a sample letter to help you in preparing your letter of support. Your partnership is vital to the emergency services of this region and the success of this project. In order to meet the grant deadline I will need your letter of suþport by June 1, 2005. If you have any questions concerning this feel free to contact me at # (320) 259·3700. Sincerely, Chief Deputy Bruce Bechtold Enclosure · BB/bjm Non-emergency: (320) 251-4240 · Administrative Office: (320) 259-3700 Fax: (320) 259·3786 . Civil Department! (320)259-3720 Fax: (320) 656-6680 Det~tlve: Fax: (320) 259·3963 ' Ja.iI Administrative: (320)259-3750 Fax: (320) 259-3782 · E-mail: john,sanner@co,siearns,mn.us CITY OF ST. JOSEPH . www.cityofstjoseph.com June 3, 2005 Administrator Judy Weyrens To Whom It May Concern: Mayor The City of St. Joseph is a participating member n the Central Minnesota Radio Project. Richard Carlbom Like all municipalities, the City of St. Joseph is limited financially and recognizes the need to provide the Public Safety Department, Police and Fire, with the most effective equipment Councilors available. As most of the surrounding Cities are converting to the 800 mhz radio system, AI Rassier the City of St. Joseph would benefit greatly from participation in the aforementioned project. Ross Rieke It is without a doubt that the enhanced radio system will only increase the quality of service Renee Symanietz that the St. Joseph Public Safety Department can provide. Dale Wick St. Joseph acknowledges that the Steams County Sheriffs Office is the lead agency for this project. As a participant in a much needed project St. Joseph will fully support the program and agrees to fund any remaining costs not covered by the grant. . Thank you in advance for consideration of the funding request. Sincerely, CITY OF ST. JOSEPH Richard F. Carlbom Mayor, St. Joseph cc: File (Police - Grant) . 2.)" College Avenue North, PO Box 66s . Saint. Joseph. Minnesota )"6'74 Phone ,2.0.,6,72.01 Fa x ,2.0.,6,.0'42. I Attachment: Yes or No I · REQUEST FOR COUNCIL ACTION DATE: May 26, 2005 Engineering Joseph R. Bettendorf, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2005 Cloverdale Area Improvements PREVIOUS ACTION None. · RECOMMENDED COUNCIL ACTION Approve for payment No. 1. FISCAL IMPACT $44,903.35 COMMENTS/RECOMMENDATIONS None. X:\Slstjoe\common\D39 Req Council Aclion\0405 pmt 1 052605.doc · j" ~k SEH · May 25, 2005 RE: St. Joseph, Minnesota 2005 Cloverdale Area Improvement SEH No. A-STJOE 0405 City of St. Joseph Honorable Mayor and City Council c/o Judy Weyrens, Administrator St. Joseph, Mt~ 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.1 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all · copies and distribute as follows: Larson Excavating Contractors, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, Jmw Enclosures X:\S\stjoe\o.¡0500\.specs\APL-O.doc · ShC;~á_ ~:¡¡¡(_~.~~- HS;ld,,¡:i~:::J:. n::. '?:î:.' ::;:;.. L-',,c:n':..!~ ::'-:'.~:'- C' :=-:_. 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U)z 0:: c::(])t:ü "'=0 ÜOa: r-.~ J CL W ¡::O 0> c:: .- ~ ~ ëij ü X 0 ,.... - . CO W c:o Z<t U) C '(j) 05 ~ 0 Q. Co ro Wa:LL r-.o ~<.D(f) ~ > W 0:: a;.... 5 ° 'ü .;:: 0 0 C T'":J <.D 0 u.. :: <t C CD W "0 (]) .ê (]) - 'ë Ot: Oz Ü Z W X 0 OLL X J Z LO U U) C c::.cü.c(f):J - C O....J 01- o ~ J:" >< :ä: c: ::¡ - .~ - Q) E Ü c Cf) j!; g Z CD Ü >- CO z ¡:: 0 c.. W >w 0 .ê 5 "0 :ê ~ Q) .ê w a: ~ 0 W a¡ 0 r-: ß!::: 0 « <t w fß zS!::: WI-';::.9 5 ro £ I- 1= ::s '<t I :ä: Cf) CL (f) > Ü a. Cf) "000 ~--' 0-, -" 0 I :¡ 2~U) :: ~<t Z<t :: 0 0:: c.. ~.o:: W ~I- <tl- CO U c.. c.. Cl{1-<t1- :>0 J:O :> W c.. . <t <tU)..J -(/)1- 01- U) 0:: <t · I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION DATE: May 26, 2005 Engineering Joseph R. Bettendorf, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2005 Hill Street & 3rd Ave SW Improvements PREVIOUS ACTION None. · RECOMMENDED COUNCIL ACTION Approve for payment No.1. FISCAL IMPACT $174,688.14 COMMENTS/RECOMMENDA TIONS None. X:\Slstjoe\common\D39 Req Council Action\0403 pmt 5 031005.doc · ( // /1 f Þ ----.. ~~& SEH . May 25, 2005 RE: St. Joseph, Minnesota 2005 Hill Street & 3rd Ave SW Improvements, St. Joseph, MN SEH No. A-STJOE 0411.01 City of St. Joseph Honorable Mayor and City Council c/o Judy Weyrens, Administrator St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.1 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all . copies and distribute as follows: RL Larson Excavating, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, -/~ //-- /e~/ T son Hajice T, PE Project Engineer JillW Enclosures X:\S\stjoe\'l).jllOI\Specs\AP·O.doc . 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COC:::I.!') o>z c.. .., ¡..: ...J c: C/) c::: ~ .5 u >-:E 0 ~ 0> Z t'-- :::E ~ > :::E c: t; C/) ...J U r5 .~ ~ 0> -t: ~ ~ -g LU ~ ::?: ;:::. Ô ~ « . o c::i: U. 0: fa I- 0: Q; 0 2> ~ 0 '(3 ~ c: ~ . a ,....:) . ~-§.. u. 0 it 0 :ï W " 0> 2 0> - '2 § g Ñ -g LU >< 0 êi5 0> 0> Z 0')- a C:::~u~(f)::I >-......0 a 0-' _=(f) o Z I- 0 . <C 0: ::I - .~ - 0> E Ü a j I.!') -ü Z co Ü 0 Üo 0 - - 1-........ I- 0 0> E " ~ ~ 0> I.!') wI. a >. ...., I- I-UU ~O ~ 0 ."= 0> 0> ~ W-'N""; wOI- W."=I.!')....; <C uit<C ~I- W I- ~.8 ~ co -£ I- I:O:NU) :EU)Q...U) >ÜNU) u WwO: e"...J _:E 0 _ ~ -'zl- :E.:E Z<c :E 0 0: c.. 0 Z w:E <CI- co u c.. c.. 0:::0 !- ~ ::to => W c.. - <C c..OU - C/) UI- C/) c: <C MAY-23-2885 18:28 AM ROSE. JANSSEN 328 363 4888 P.81 ~ Minnesota Lawful Gambling D (LG200R) Lawful Gambling License Renewal Application . Corrections should be made directly on this application Submit one check for all renewal fees mllåe payable to State of Minnesota ¡ o"¡¡.ñíZãtion requlrem.nts: --'-- -.----..-. ..... .-.... ·--··-·------1 I 1. An annual organization license fee of $350 Is required. I ..,_._ _____....___._.___. . .. . ... ., ..--......... ...........-., ...."..... . .. .. .. . ...... . Organization license 3011 Current license term 8/1/2003 to 7/31/2005 liliÐl CIted< thIS bo>c " your I St. Joseph Jaycees I organlzatkln quallfle5 for tt1e I Iwalver Of till! oroanlzatkin Uœnse I Box 755, st. Joseph, MN 56374 Stearns County I fee defined In Minnesota Stitute I 349.16 Subd. 6 (320)363-7948 -...-.... .. ..---- ......-.-.- _.... ...__.___~... '0 ....._. . ...... .,.. .,,,.. !T~~ CEO: Kayla Swanson I õiJ'thë"bÕX I I abOVe If tI1ere I 717 College Ave 5 #10, St, Joseph, MN 56374 Is a d\ange in (320)761-4699 I the CEO 01' J I Treasurer I . Last 4 digits of SS# *** - ** - 8331 Date of Birth 07-12-1980 I liSle<!, A I LG2008 must _.~........... ..,. ......--. .-...----.- -... .... -....---..-........---. I be completed I Treasurer: Daniell Kuntz I for eðth new I 204 Fir St E, st. Joseph, MN 56374 officer unless J It Ms 11ll1!aðf I (320)761-3328 I been I . ybm!tt\!d~ I Last 4 digits of 55# *** - ** - 2649 Date of Birth 12-01-1968 '" . ..,.._........_-_._._.~........ -....~........ ." . ... ....__.____.._...._ ..._.~.... ....... .....H_ ,. : Premises permit requirements: : 1. An annual premises permIt free of $150, ¡ 2. A sepðratE! rE!SOlutlon of approvallnc:ludlng the site address from the local unit of government, (The local unIt of I government does not sIgn this renewal application) and . ! _~.:.~_~~~.l~..lease a~!~ment for each site your ~~.~~~.!!~" dC?~ no~. ~~_~ ~~. r~ur.~~~... .__...._..___ __... . Site number 001 )i( Ch!ck this box" If this site has btren díSëöiïtíïiüëcï~r'wjii 'not"¡j~ ...eOëwed·.··· . I ~UMO~y I sals Bar & Grill 109 W Minnesota St¡ St. Joseph¡ MN 56374 Stearns County ~ _ city jurisdir;:tion, or _ county jurisdidiÕ"ñ"l Site owned by organization N If yes, the attached list of the days and beginning and ending Is bingo conducted by your organization? Y / N hours of your bi[\gO occasions must be updated and returned. Gambling account: 107660506 1st State Bank of St. Joseph 400 4th Ave NE¡ St. Joseph¡ MN 56374 ., .--..--,.-.....-.... ... . ....-... .....~.... ..... Site number 002 ]~] :... "ChëCk'tÍÏls box If'thls site h!s bee;; ·diStOOti¡;üëeiöj.·wilj ñöt be ren~. I ~~~O~I JM Speedstop St, Joe 27 W Birch St, St. Joseph, MN 56374 Stearns County L....J.. - City jurisdiction, or _ rounty juriSdiction I Site owned by organization N If yes, the attached list of the davs and beginning and ending Is bingo conducted by your organization? Y IE}- hours of your bingo occasions must be updated and returned. Gambling account: 107660506 1st State 6ê:Ink of St. Joseph - 400 4th Ave NE, St. Joseph, MN 56374 ....--... . "__n_..__..__.. . . ". .- -. .. -. ----_..~.....". ._~... . , ... ... ... " - MAY-23-2805 18:28 AM ROSE.JANSSEN 328 363 4888 P.02 Site number 003 I\li: ; .. C:hedc 'this box If this'Sitetm -bèëñ- Ciïstõntlnüëd' ê)r'WlU' nOÚ>e renewed. ~ L:J Amoco Liquor . 21 W BIrch St, St. Joseph, MN 56374 Stearns County ~ _ city Jur1ldlctlon, or _ county JUI1sdlC!!on I Site owned by organization N Is bl!'l90 conducted by your organization? Y / If yes, the attached list of the day! end beginning end ending hoLn of yovr bingo occasions must be updated and returned. Gambling account: 107660506 1st State Bank of St. Joseph ---.----- 400 4th Ave NE, St. Joseph, MN 56374 ."--,,..._...--;....~. _..... .,--.---.... .. .--.. -,..~. . - - MAY-23-28Et5 18:29 AM ROSE. JANSSEN 328 363 4888 P.Et3 . Gambling Manager Authorization GM~03011-003 I-"~l Current License Term 5/1/2004 to 7/31/2005 R.ose Anne Janssen 108 7th Ave NW, St. Joseph, MN 56374 (320)363-4888 Last 4 digits of SSN *** - ** - 7853 Date of BIrth 12-30-1965 Bond: Auto Owners 435006 Last EducatIon: 7/14/2004 ~ Check this box if the person listed above will not be Note: A new person may not renewing 8S gambling maneger. Enclose ëI separate ~. assume or 1Iet: liS gambling LG212 application for the new applicant. Etredlve / manager untilliœnsed by the date will run concurrent with the organization's license. Gambling Control Board. Gambling Manager Affidavit and Consent Statement 1. I have never been convicted of a felony or II crt me 13. I am not the chief executive officer of this organization. InvoMng gambling. 14. I am not the treasurer of' this organization. 2. 1 have never committed a vlp!atlon of law or Board rule 15. I was not an omœr of an organi¡¡atlon at a time when an that resulted In the revocation or a lIœnse Issued by the ot'I'ense occurred which caused that organi¡¡ation's license to be Board within five years before the date of the license revoked. . application. Background Check. By SIgnature of this document, the 3. I have I'\ever been convicted of a criminal violation involving fraud, theft, tax evasion, misrepresentation, or undersigned authorizes the Departments of Public Safety and gambling, Revenue to conduct a criminal ·and tax background check or review 4. I have never been convicted of (i) assault, (ii) a criminal and to s/'tare the results with the Gambling Control Board. Further, violation involving the use of a firearm, or (iii) making I understand, agree, and hereby Irrevocably consent that suits and terroristic threats. actions relating to the subject matter of this gambling manager 5. I have never been, or am I now, connected with or license application, Or acts or omissions arising from such engaged in an illegal business. appllcatlon( may be commenced against me or my organization and 6. I have never ~d a sales and use tax permit revoked by I will accept the service of process In any court of competent the commissioner of revenue within the past two years. jurisdiction in Minnesota by service on the Minnesota Secretary of 7. I have.never, after demand, failed to file tax reb.Jm$ State of any summons, process, or pleading authorized by the laws ...nl,irwi hv "'II I"nmmlo:c:lnna" m NOWIInl to.. of Minnesota. B. I do not owe $500 or more In de"!'Ique!'!t taxes á$ defined Failure to provide required information or providing false or in section 270.72. misleading Information may result In the denial or revocation of the 9. I have been an active member or the organization for at license. least two years at the time of our organization's initialUcense Changes In the Information submitted In this application will be application, or have been an active member for at least the submitted In wrtting no later than 10 dayS after the change has most recent six months prior to the effective date of our taken effect. I I II I 11 I 10. I am not iI gambling manager or an assistant gambling tnilnJtJlr far. inIÍI1",nroloITItir.ln.. _._ .__. _ __m_.__.__ 1.h.l\l,Q,JWrLttJI.D..JIU1!LIJ:1Uoo, IUI.d dtwJQm!þ'n~ 011 1...-.... family or 8 person residing In the SlIme household as the lessor, or an employee of a lessor of a premises where this organizetíort has 8 permit issued from the Board to conduct lawful oambllna. 12. I am not Involved directly or Indlrectlv as a bingo hall Date: ~---1L.JŒ- owner, manufacturer, or distributor. . MAY-23-213135 113:30 AM ROSE. JANSSEN 3213 363 4888 P.04 Ucense Number 3011 Current Explratlon7/31/200S . Chief Executive OffIcer'. Acknowledgement and Oath I declanl that: I have read this application and all Information submitted to the Board, All Information Is true, eccul"!te and complete. All other reCulred Information hils been fully disclosed. 1 am the chief executive officer of the organization. I assume full responsibility for the fair and lawful opernJon or all gambling activities to be conducted. I will famlllar1ze myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, If licensed, to ë!lblde by those laws and rules, Including amendments to them. I certify that the gambUng manager 15 bonded and Ilœnsed as I have read this application and declare that all required per Minnesota Statutes. I understand that failure to provide required information or providing information submitted is true, accurate, and false or misleading Information may re$1Jtt in denial or revocation of com plete -1 the license. A termination plan Will be submitted to the Board within 30 days of Sig tu~, in ink, of Ó'lief ~ecutive officer tennlnatlon of our gambling operation. Date: LßJ~ lM¡'11 tomplete renewäl"appllœtlon (äll pagos) with one I to: Gambling Control Board check made payable to the State of Minnesota by: 6/1/2005 -..... 1711 W Co Rd B #300 S Rosevllle, MN 55113 Licensing Contact: Judl Tanberg . Emall: judl. tan berg@gcb.state.mn.us Phone: (651 )639-4077 ,/ Fax #; (651) 639-4073 ~/' The Informðt!on requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your c¡uðl~ons to be InYOlved In tav.fu gambling edMt!~ In MI~b!, and to 8!I!I!t the Board In conducting 8 background investigation of you. You have the right to refuse to supp1y tile InfoI'rrIatlon I'(!q~; howeYI!!'", If you nlfuR to IlUppIy this Informatlon, It14! Board mil)' not be able to determine your Qualifications and, as a consec¡uenœ, may retlJse to Issue you a lIœnse. If you supply the InfOrlmlt!on requested, the Board will be able to process your application. Your name and address will be public Information when reœlved by the Board. All !tie other Information that you proVide will be private data about youun!;!1 the BO~II'd ImJAS your lI~nœ. Wh@!'lI:M Board ImJ~ your 1lcMIe, all of th! InfonnatJon that you have prollfded to the Board In the pr0œ5:s of applying fOf your license will become public ~ept tor your Sodal Security number, wh\d'l remains prlV8te. If the Board does not Issue you a license, all information you have prOVided In the proœss of applyfng for a license remains pI1vate, with tMe e)(cept!on of your name and add~ whtch will remsln public. Þrtv* dm !!bout you II~ available only to the folowlng: Board members, Board staf'f' whose won:. assignment rec¡Lires that they have acœss to the Informlltlon; the Mln~œ Cepamnent of Public Sarety¡ the Minnesota Attorney General¡ the Minnesota CommiSSioners of Administration, Finance, and Revenue; the Mlnneso~ Legislative Auditor, natfonalllnd Intemlltloolll gambling regulatory llgend~; anyone pursuant to coort order; other Individuals and agencies that are speclneally autho~ by state or redel'll law to haY! I~ 1:0 the Information; IndMd~ls and (l9C!nOes for whld1law or I~al order authorizes a new USé or sharing of Information after this Not/œ was given; and anyol'lé with your written consent - - . ~ prolessional·stéúf, enhance, éUld support . a healthy business enviromnent. Our Vision ç~""Atea The St. Cloud Area Challlber of COllllnerce will be recognized as the voice of business through leadership in lnelllber services, public policy, workfÒrce readiness CHAMBER OF COMMERCE and tourisrll. St. Cloud Axea Chamber of Commerce no Sixth Avenue South, PO Box 487 St. Cloud, MN 56302-0487 Phone: 320-251-2940 Meet me at the... Fax: 320-251-0081 Web site: www.StCloudAreaChamber.com ,-. "....~.Jnj ( . ~.'"" \ I ~.... ,-.# "F. . &: e/tJudAiea .--- CHAMBER OF COMMERCE ACCREDITED CHAMBER OF COMMERCE CHAM.!:II 0' CDa.lIot.IICt 0' THt UNITIED STATE' 1···13USlj\[ES~OPPO~TlJJ\TITIES·1 ADVERTISING OPPORTUNtTIES Business Referral Service - An average of 800 imes a month the Chamber refers callers and ¡isitars to members only. Membership Directory & Buyers Guide Includes members only with 1500 distributed Web Site Referrals - Chamber members receive annually. I free link from the Chamber's web site. The ;earchable database records thousands of member Bottom Line - With a circulation of 2,200+, 'eferrals each month. this monthly newsletter keeps you in touch with the programs and activities sponsored by vIembership Mailing Labels - Affordable, the Chamber of Commerce. Use this quick- lirect mailing infonnation available on labels read publication to update your calendar. )1' disk; members only. register for programs, and stay current on . Chamber issues that can affect vour . ,/ {'ree Job Bank - Post your job openings free of membership and your business. :harge on the Chamber's web site -- the first stop Chamber Edge -tvlonthly electronic 'or people looking to relocate. newsletter with the latest on business news and events: links to register online. I Business CentrallVlagazine - The . NETWORKING Chamber's bi-monthly business magazine packed with feature stories, business tips, and nevvs from throughout Central Minnesota. Veekly Chamber Connection - Lively Distribution of 6000. Chamber members are etworking with 100+ attendees. highlighted in every issue. Affordable advertising; Chamber members receive a lusiness After Hours - Held monthly, popular discount. Jcializing and networking event free to 1embers. 200+ attend. Chamber Pack - An opportunity for members to mail their promotional pieces to 1,100 prime :usiness After Hours - EXTRA! - A unique prospects for a fraction of the cost of postage :usiness After Hours networking event in spring. alone. o booths sold; promotion and networking pportunities. City Map - Updated St. Cloud area street map published in the spring. 12,000 distributed. fe,,", Member Reception - Held Quarterly. Member ads available. :reakfast with the President - Infonnal New Member Free Advertising - Each new loming reception with small groups of Chamber member receives a Top Hat visit and photo that lembers, share news and answer questions. appears in Business Central Magazine or the. )uarterly. St. Cloud Times. -- .",.-,,,...:;.o¡,.. 1~ .~.;: ·;\;1i"~\t:'<'Á"0;í;..j/jl>;;~;.t~~j¡,:\TÍ'ii' 'I 1¡\)(t¥;i¿iUjiBj$-.,t>,.'rili-hs·i·..c;···rt,:,·..,.:;rjjî?.t>;T:¡1 ~-:l..J-v1'1::.L:--1 \J-l;~f' ~,.~. -;'~~I:)I~Xlj;-N;1f~;\J7:; '-..:-'- ';:~:--!c··~:~:',-'¿)£1;.l)AL~:-~I\1'"1.£:¡: .J:J. C'_ LILUV LUfln.: '-.:. <:,-:. .... '---~.- :--- -.. -: - .. - - .:~ -_::::-;":. . - _:-< - ._._L-o",:__ ~ _:-~,-_.'. ;/- .~:,_,:_.. »-._.:. .-'-- L:t \;;~·:~~;;~:"(::"~:_",c:_":-;,_"o.::_, ,_;,;;,_~;,-<-,,;_::;,_,: __"_":'":"':_''0.'::_''_''' .__-,_ -- >__....-::;,:.,_!._, ..co;;, -:-'-, ".."'- ,,-__ '>., :.;,,:-..;_.,,_-::,;;....; :-_'r.,_.,:'.::·',-·.::".':;:- .. . . .... . ...... ...... ..... '. ... ...... .. . .',LH" ... ... . . .... ...... .. ..... .... .;.. .. . '--,--~ ~. - ... ·--·-'''-=_·,_."o_c."·. ',_ "--:.,_--,,-__~~_.._:-:.;,,:_____:,,,__.______ .,~,_._ ;.~__. __.-. '_'"-.. ___0"._ _n_. _.. 0 .' _ _ . ". 'Aer Service Training - a 2.5 hour A division of the St. Cloud Area Chamber of k~p that reinforces the importance of Commerce, the Sauk Rapids Chamber serves the orner service in a competitive world. An needs of those who live, work and do business in ~at, positive program presented by a the community of Sauk Rapids. Monthly essional speaker. meetings focus on issues of particular interest to . . Sauk Rapids businesses. ager/Supervlsor Development Certdi- - A six -course program des i gned with the t''';;''';;;;;;''';;;;;;;';;';;:/;;·,·,·;;· .. :., ;;:.... ';;'.;.i,·· ';;;'>'''1 ,s:::;:~~~r ~~n ~~td¡o ~~~I~:~~~~;;:I~ tools~~i~}i~.!',~'@~m;;¡1 rht by industry experts and professional A d· .. f h S CI d A CI b f k IVISIOn 0 t e t. ou rea lam er 0 . ers. Commerce, the Waite Park Chamber serves the '=Ioud Area Leadership -- designed to needs of those who live, work and do business in ;ate and inform participants about the the community of Waite Park. Monthly meetings y volunteer needs of the community. focus on issues of particular interest to Waite ìcipants are given opportunities to meet Park businesses. current and emerging community leaders. Members of the St. Cloud Area Chamber of )Ioyee Training & Education Com~erce m.ay attend Waite Park and. ~auk r~es timely topics in cost-effective, RapIds meetmgs and events at no addItIOnal l~d seminars with practical information. membership fee. Sponsorship and advertising opportunities are available. 'i''''':",;:'''. ;i,'",' ,;;;;;' :·;;,;;,;;",;-(2,';;\;;; :;¡¡·ji¡;;;¡;;1 1j\!;~;:¡;5']¡~¡i"""""''''';;;;;'>'<!f''''''''';'> .;;. """.';;;;;;;'1,,;7:"'1 .:.. S.pEC~lt)~.'J!S;; "; ..... .. .' .....:.."'~.n. UV~TF=mS···c." .'.' .... >.... ,<"> .... .' .. '. .... ····>'o.),L.,>t? ........,., ."..,';> ',:".';1;:';:'11" wItJ"f¡rit~l~~~t¡~K~>t_~('~.~~~~~~':~<,;f',...).'JP·i~WE';!c'> ness Awards Luncheon - Annual spring Convention & Visitors Bureau - Six Chamber t recognizing outstanding local business staff devote their time to promoting St. Cloud as )Ie. a convention and tourism site. ':ral Minnesota Farm Show - February Advocate for Business - From property tax ~ show held at the St. Cloud Civic Center, reform to transportation and many issues in be- exhibitors and 4000 attendees. Booth tween, your Chamber is the voice of the business )unts for members. community to local/county/state elected officials. ual Meeting. ~ 400 attend this annual fall Business and Workforce Development - Your nteer recogmtIOn event. Chamber leads the way with a variety of mber Golf Open - August. A popular programs designed to explore and implement yorking event. Sponsorships available. alternative methods of attracting and keeping I E T h 1 d I t quality employees in the St. Cloud area. ·.ogy. xpo - ec no ogy eve opmen less with a focus on best practices. Tax Deductible - Membership may be nber members are sponsors and speakers. deductible as a business expense. MEMBER TESTIMONIALS f'\A" A.,",,~ ~~",:.,......"... . tP'jf~Jw~æ¡1 "Our business has benefited by work we have done for Chamber members, by , Ii .....~ 'i," .' "<. leads gained and by knowing who to call for a helping hand." ".: 'r~-["!n "1., ' - ," . /~ Greg & Tarna Theis, Greg E. Theis Remodeling n 1'}\ . '1"1 t ' I , ~ J r\~"', iq ,'. " "Membership has greatly contributed to the success of our retail business ,I .." .. V~ ¡ilt ))J' due to the fabulous networking opportunities." IJL ~ ,;µ " Brian & Dolora Musech" Batteries Plus & Professional Mosquito Control "The relationship built and the services provided have been invaluable to me personally and professionally." Greg Vanq.al, Sauk Rapids-Rice School District 47 IN'~~~Ì§~!Ç~~t;RÔFÇ()~~§É? ····1 A Chamber of Commerce is PEOPLE. There is a place in the Chamber of Commerce for members to get involved and accomplish col- lectively what no one of them could do individually. Its strength lies in at- tracting the greatest number of individuals and firms into membership, thereby creating a pool of resources from which to draw ideas, energies and finances. The St. Cloud Area Chamber of Commerce is a member of the Minnesota Chamber of Commerce and the U.S. Chamber, keeping informed on state and federal legislation which may have an impact on our members. YOUR CHAMBER OF COMMERCE IS THE PREMIER REPRESENTATIVE OF THE BUSINESS COMMUNITIY. ...serving as the voice of business on local and state issues ...providing networking opportunities that increase sales and visibility for members ...organizing effective business education and training programs ...developing and maintaining a high quality workforce in Central Minnesota . Membership Contract/Invoice ç~Aien Date: 5·''À·QS Sponsor: \¡J~~ frQy'¡z,wo.. -+ \~(.e~ gOh\"Ò'"\ CHAMBER OF COMMERCE Firm name: GY-¡ Dr S'\-, JOSe.? f>\) PO Box 487 St. Cloud, MN 563Q2.0487 320-251-2940 _bY: c.,- ià:x: 320-251-OOS1 Q..' ÒA<^.td ~Y"\ bom (y\t}.,'tDf Principal person: Title: Street address: Mailing address: County: City: State: _Zip: Phone: Fax: E-mail address: Web site address: Business location (check all that apply): St. Cloud: 0 North 0 South 0 East 0 West 0 Downtown o Sauk Rapids 0 Sartell 0 Waite Park ~'other, please specify city: St. JasE'r~ Directions to your location (100 words or less). Starting from (please circle one): 0 Downtown St. Cloud 0 Downtown Sauk Rapids -- - lY\úf ~e~f \"'1\~ ~\)W. Landmark near your business location: Membership: o Firm )sa: Non-profit 0 Retired \"Z.. fv.-b \; c... \L ASSOUC\.'\1D.r\c.,} 1'\CYr\- t7CGt\T U.S.C.C. category Classification (see back side) Business description for use on Chamber web site (maximum of 40 words, use other side if necessary): eommended Search Words for use on Chamber web site Date established: -.-1_/_ Number of employees: Full time: Part time: =ij- 15 f-r. t ~OO 1< _Dues paid from: to $ .--. \\0 ~ "LO ff -:. $1..\'5$ (month, day, yr) (month, day, yr) 2.\ - "3 () f"f -::. "L.ß() Initiation fee: $ 30.00 Total investment: $ *' .'.... Payment method: o Cash or check o MasterCard o Visa o Add to Certifi-check list Card number: ________________ Exp. Date: ____ Signature: I was encouraged to join Chamber by another member. please indicate that member's name & firm: Please note: · Membership remains in effect until revoked in writing. · Membership includes one or more subscriptions to the Bottom Line, published by the St. Cloud Area Chamber of Commerce. · Membership dues in the S1. Cloud Area Chamber of Commerce may be tax deductible as an ordinary and necessary business expense. Dues paid to the St. Cloud Area Chamber of Commerce are not a charitable tax deduction for federal income tax purposes. The S1. Cloud Area Chamber of Commerce is not a charity, but serves as an advocate organization for area businesses. I have read the above statements and agree to the terms of membership as indicated. FOR OFFICE USE ONLY I.- Authorized signature: . _ Log, copy check $ :KMS _turn this form, with payment to: St. Cloud Area Chamber of Commerce, _ Contract, (w/check copy): VK Box 487, St. Cloud, MN 56302-0487. Post to SBA: JZ _-22-2004 file name: gmVsaJes/membership contract - - New Member Letter: CS - File: CS (}O.\I CO$.JTICIICS ODS:! Jewelers U_ _ K ,......111 , OIS, Abslr.JCIS of lilk Counsding 0197 Kennels 0253 Rctail-Edu~lional O16~ {JOUI AccQunlanls Court Reporters 0264 wb~'-Thcrm.J¡-Barcod~ Prinlt1'S O~28 Relail-M ;J!cm i ty/Cn ì Id ren5 (}o'\2 Im02 Advertising AgenCl!;s Cnnc SCfYice 0286 Lar.ds-ca~ Dcsignlll\51JlI3110n Consignment 0201 OOO) Advenising Indoor/Outdoor CrtditfCollectiom 0303 . L=lrtds~pî ng-N;1turali7cd 0308 Roofing ()O.IJ OO(}..t Ad"'ffiis~ng Speciahie..s & PI2quC-$ CUSIom Fnming & Gallery Ar~Dc..sign & Ins!:3l1alion 0188 Rubber Stamp Manufacluring 0306 OliOS Agriculture Producls & SCf'o·i:e.s Data ColTII"I"IIJJ"ic-a(ioos 0169 La.....T\ Care 0235 Sales ConsultûJ1t 0172 fJOO6 Air Freight 0255 Ddi"'cf)' 0285 Legal Sen;cc:s 0293 Schoìarship Pag~1 0238 Air1ines ()(\.¡.J ~nlaISe.rvic~ 0084 Librnrlcs 0125 $ç-r-«:n Printing (}C07 Airpons 0045 DenllslS 0297 Limousine Ser....ice: 0126 Sccremial HeltýScr.:ice . OC-08 Ambular;cc Services Ü046 D:D-aItmCnl & Discount Stores 0086 Liquor S:orcs 0209 Security ProdUCIS 0290 Ap.aI1mcnt Finders & Rcntah 017' Dt-sXlop Publishing 0087 L-o<:Ì(smilhs 0292 S~p¡ic OD09 ApJJ1rr~nIS 0287 Diesel Repair OD88 Lumber Companies 0127 Serv:ce Slations 0090 Appliance SaJe:s [.: S:f\;c.:-s 0321 Digit21 De.sign & Layout 0240 Machin'C Shop & Tools 0128 &rvices 0010 Architects 0047 Dire<:t Mail MaÙ_eling 0252 MaiISer....ic~ 020< Shipping 0206 An 0048 Disaster Restoï.llion 0332 Mailing Equipment & Suppiie.s 0277 Shopping Servic-e-Cornrner-cial 0}15 As.sistc-dLi'r'ing 0191 Doors 0269 ManufaclUrcd Mobile Ho~ 0190 Sh rtdding-Doc.u rrlC1-.t 0011 As.sodat: Members 0049 Drug Stores/Pharmacies 0091 Manufacturers 0182 Siding & Window Contr.Ktors 0012 As.sociations.INon-Profit 0050 Dry CIe.aJ\ers & Laundrie:s ()I"J92 M3nne & Engine Sales &. Scrvîc-t 0129 Signs &. D¡spla~ ODI} Attome}'S 0051 Educ.ation 0150 Marketing 0180 Social Services 0014 Audio Viswl Serviœ.s 0052 Ele<:mCGI Contractors 0173 M2fxing ~"ice5 0178 Spc:aXtrS &. Tra.inm 0210 Auto Ra1lal O}o< Elc-crronic Con-..rnerce OB4 Manial Am 0271 S~c¡aIIY Engraving & Corporate Awards OQI5 Auto S~iC(: & Supplits 0310 Emoroide1)' 0302 Material Handling Equipment 0130 Spo:1ing Goods 0016 Automobik Collision Rep.air 0202 Employee Assistance: Programs 0093 MC:2IMarktlS 0333 Staffmg Se-rvice..s 0017 AUtomo,ile. D-o...alm 0251 EmpJo)U Benefits 0094 M~chaIlic.a1 o,ntraclors 0283 S!eel, Trail~r & Rigging Supplies 0......' AUlomoÜ\'e Cle-aning & Dewl 0299 E..!T'Iplo)'t--: Service-Etnplo)'t~ u-a..sing 0148 M«:Iia SUV1~5 0131 Surve)"OTS 0212 Au(Omo:¡v~ Detailing 0053 Emplo~t Agenci~5 ()I"J95 M«:Iiation.n.1ediators 0161 Swimming Pools & Spa.s 0237 Avia!ion 0198 Energy ConS-CfY'2.tion Specialisu 0096 ~1tåîcal 0320 Tanning 0260 AowTlings 0054 Engineering &. l...a.nd.. SUf'\-'t)ing 0321 Medic.a.1 Billing 0189 Tax Pte:paration 0261 Backyard Bird Fc-çding Supplies 0055 Enlerta.inl"'\")¢f't & Sports 0218 M~n's Formal Wr:M 0233 Telecommunicaticms Equipment 0316 Bail Bonds 0307 EstaI~ & Moving Sal~ &. Appfdisals 0158 Mrntal He:aJth Se.Nict:S 0132 Telcphon~ Answering 0018 Bakerie-s 0179 E\-C':111 CoordinaJingl1ieeting 0097 M~tal Fabric.ators 0133 Telephone Equipment Systems 0019 Banquets & Confcrroc:t:S Planning 0098 Mobile Hol"n': Parks & Sales 0145 TeI:-phone Systems & Facsimile 0020 Barbcr &. B~ut)· Shops 0056 &cavating & Road Equipment 0099 Monuments 0177 Telephone·L.ong Dist.ance 0279 Banery Sales 0153 Facs1mile ProductS & SaYice 0100 Mongage Corporations 0134 Television Sales & Service-s 0-321 Beverag=s & Soft Drin't:.s 0057 Fina..n-cialln..s.t.itulions 0101 MonU2.ries 0135 Temporary He1p $.erviee:s 0249 Bwts 0058 Financial Sm'ic-es 0187 Motorc)'cle Sa1e:s.. Senìc~ 0136 Th~tres 0:)22 Brick. & Building Ston~ 0236 Fir= EquiplTI\:nt 0102 MO'r'eTS 0215 Th~es-moYÌe 0263 Bridal &. F0rTT\31 Wear 0329 Fire: Protection 0175 Music:alln.strumeT1ts 0137 Tires 0270 Builders. Comm:-rtiai 0059 Fle-ei StOft'S 0103 Nurs...-ms., uwn & Garden SuppHes 0138 Title lnsuntlce 0023 Building Materials & Supplies 0060 Floor CO....erings 0104 NUf1iing Ho!'T')¢S & Rerirtrm1',t Homes 0289 Toppers/Truck Accessories 0024 Business FolTI\S 0276 FloraJ De:sign & Planting 0105 Obstetrics & GyrteC01og)' 0256 Toot: Show Displays 0309 Business Gifts 0061 Florists 0262 Occupational Medicin: 0281 Training 0195 Busine,ss Law 0062 Food MaIicets & S~ciJ.1tiC$ 0106 omce Suppli~ Equi~t & 0250 Transbt.ing.. interpreting 0219 Busines.s Sm"icö 0063 Fo:ms & Services For ¡;ïnancial Fumitur~ 0259 TnnsponaIÌon Brokerage Firm . 0318 Business T~hnoJogy &. Fumituft Institutions 0107 Ophlha1mo1ogists 0083 Transponalion Services SolU1ions 0313 F os.ter Care 0301 Oppon\lnÎti~ in Busi¡;es.s 0248 Tran.sponalionlSafery S-e-rvice..s C>025 Cabinets ()Q6..\ Freight Fo",,"-arding 0108 Oplica] 0139 Travel Services 0319 Cable TV & Internet 0247 Fund Raising 0146 Opto~msts 0291 Trophies 0272 C'3I1Cenla 0324 Funaa.! Products 0171 Orthodontists 0140 Truck De::aJe-rs 0160 Campground5 & R V Puks 02.34 GalOge Doors 0288 O...I1door Po'W"t1' Equipment 0220 Truck. Tl"2J\SP'OfUlion 0274 C2.IC':Ho:Tre.S 0065 GlIbage Colle-c:tion 0109 Paging & Signaling Se-rvic.e 0085 Uniform & Linen Suppli~ 0152 Carc-e-r Counseling 0066 Grnml ContJø.Ctors 0110 Paint & Wallcoverinp; 0278 Uniform Supply Sm;:ce 0026 Carpel & Rug Cle-anm 0067 Gift Shops 0227 Paintl~ Drnt Rero:n-al 0141 Utili!ies 0027 Gmfing 0068 Gla.ss 0317 Pmonaliztd Mailing 0151 Ve-nding Services 0241 Cellula: Telephones/Service- 0032 GolfCourse.s 0327 Pest Control 0142 Veterinary SeTVices 0028 Ceme-nt & Masonry Ptoduru 0J26 GoI r· Driving lUnges 0194 Pet Conl.a.Ìnment 0268 Video Production 0170 Chemical Dq>rndencyTre:atJ'T'IC'n! 0069 GroctfS - Ret.a..i I 0328 I'hoto Finishing & Retail 0205 Video Store..s 0029 Child ÛIe 0280 Hair Re-placC':'1'T'lCTit 0111 Þnologr<!pOy Studios & Photo 0214 Visual Communications 0030 Chiropraci.ors OOïO Hard\lr'"a.ft Finishing 0216 Water & Utility Contractors 0282 Churches 0071 Heahh . Fitness 0275 Ph),ical & Occupational Thmpy 0143 Watt:t Purification Systems 0203 Cigars & CofiC':"'e 0331 Heàlih - N,ruroJ 0112 Physiciuu 0213 Water Vending 0298 Closels 0072 Healrh MaÎntenance C"gmization.s 0113 Pizza 032) Welding 0031 Clothing SpeciaJtie:s 0155 He:2.1ing Health Care 0312 Pla)f~round EquiptT'l:nt 0144 \Vhol~leTS & Distributors OIM CloÛ\ing, Lc:aJhe: 0217 H::ating.. Air Condilioning & 0114 Prin!<fS. Types<n<r> & l.i!hognphy 0149 Wihdow Oeaning 0257 Coffee Shop COrnrT'lC':"f1:iaJ Roofing 0154 Printing Equipme-nt & Supplies 0159 Wihdow Treatm:nts 0207 COT1"lfr'l':1"Cial Roofing 0330 He2ting. Air Condi!io:'ling: & 0213 Property ManagC':T11O:nI & 0199 Windows 0267 Compiiance R~frigeration De....elopm:nt 0305 Wireless pes Savices 027) Computer &: Phone Ca:,ling 0073 He:ating. Air-COnditioning &. 0115 Public Relauons Agencies 0183 Wooåworì::ing DistribUlors 0033 Computer Consull4nlslfnining Piumbing 0116 Publishers 0034 Compute, s.1es & Services 007' Hobbies 0117 R2åio & Television US.c.c. CATF,GORY 0035 ComputC':1" Softw3.r-e. & Sa-vice 0215 HOrK BuikierslDevelopa'S 0156 Radio Communications 01~ 0036 COmpu~e-r Supplies 0075 Home Furnishings 0325 Railings &. Fencing 07~Bomchrb 0200 Computer Training 0211 Homo Hcahh Care OilS Real Es12.I: AppraiS(j 02~ 0192 Con:rete Block & Brick. 0245 HOJTIl:. PersorW, Business & Au~o 0208 Real Esra:~ Closing $ervic-es Q.4 BoW, Snings k Loo:a 03~ 0265 Cor.crC':1e f>a\'tf"S S=rity 0119 Real £St2t:. S31:5 & Propmy Mgm:... 20 DMr.ificd PIcaoo circleODC~~ 0221 Confmnce Center 0284 HospitaJity Se1více [.; Deveìopmer1t 06 Holds k Mo!t:!s ~ best.....- )'<>01" bœžnas. 0037 Coostru::tion Com:p3J1Î~ 0076 Hospitals 02.26 Rea.J Est.a1e-COrrvne:rcía1 og bunmoo 029-4 Consultants· ProfessiomJ 0230 HoteVResuurant 0120 Recre::a.liol"lal Vehicles OS ~øwx>e Co. 0186 Conru}taJlls. Engi~rs 0077 Hotels & Motels 0157 RC'C)'thng Services 10 ~ k Pr-ocaažng . 0038 Conrultams-Business 0078 Hydra.ulic Equi~1 & R~iring 0224 Refrigmfion 11~ Consultant:s-D1\'mity& Equity 0079 1",UI1l1><e 02% Rehabilita..tion Se:rvi~ts 12 Public Uûli6cs 0239 13 I'uNisbcn '" Prim.en 0181 Consultants-Regional Sm"Ìct:S 0080 Înterior Design & ~r 0121 Remodeling ContraCtors 14 Radõo k T eIeviÃoa 0193 C01'\-Suhant5- Training 0300 Internet Ponal Site 0121 Rental E<¡uípmen! 09 Ra.I buIe 0229 Conrra::!or·Rc:modeling 0258 Intand ~ce & Support 02..<4 Rep:a..ir/Mtinlenance Servict: 1 S Rcsoaur-.. k T &"Y'CfnI 0266 Internet Wtb$ite: ~Yeiopm:nt & \ 16 R.w!en 0295 ContT2~Ors E.qui~1 &. Supplies 0314 R<SU11TaI\! Supply 0039 Conven¡~ct. Storc::s. ManagM"Cn: 0123 Re:staurar.ts& Pub'S 18 S<:rvia:s 0176 CO:\'r'e1Hio-¡'I &-r.'iCt:S &. Equ'PffIiOH 0081 Janitori;¡1 Cle:aninbo SeTvice:s &. 0311 Re:su.rfaciJ"l£ 19Tr~b.buc nrw.r, CO:'l...,fîJ'..Jtljic..a!in~ Products & 5.ervi~ Sup!)ii::s. 012< Rmi; 17 W"boÒ<sa\cnk ~ I Attachment: Yes or No I · REQUEST FOR COUNCIL ACTION Graceview Estates Third DATE: June 2, 2005 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Development Agreement, Graceview Estates 3 PREVIOUS ACTION The Council considered the final plat for Graceview Estates 3 on April 21, 2005. At that time the Development Agreement was not ready and the'Council requested that the final agreement be presented for approval upon completion. · RECOMMENDED COUNCIL ACTION Authorize the Mayor and Administrator to execute the development agreement between Pondview Ridge LLP and the City of St. Joseph for Graceview 3. FISCAL IMP ACT COMMENTS/RECOMMENDATIONS The developer was contacted after the last Council meeting to discuss any outstanding issues with the Development Agreement. The only area not agreed upon is Section 7.23 subd. (a) and (b). Both matters relate to Park issues, one extending a gravel road and the second providing water and sewer stubs to the park for a future shelter. It is the developers argument that those items should be paid for through Park Dedication Fees and they should not be responsible. · · CITY OF ST. JOSEPH DEVELOPER AGREEMENT (Developer Constructed Improvements) THIS AGREEMENT, made and entered into this _ day of May, 2005, by and between Pond View Ridge, LLP, a limited liability partnership, hereinafter called the "Developer", and the City of St. Joseph, Minnesota, a municipal corporation, hereinafter called the "City". WIT N E SSE T H: \VHEREAS, the Developer is the Owner of certain Real Property known as Graceview Estates 3, which is . legally described on Exhibit A, (hereinafter called the "Property" or "Development" or "Development Property") attached hereto and made a part hereof; and vVHEREAS, the City's Code of Ordinance requires the Developer to provide for the construction of certain public improvements, and for the financing of said improvements; NOW, THEREFORE, in consideration ofthe mutual covenants expressed herein, IT IS HEREBY AGREED AS FOLLOWS: 1.0 REQUEST FOR AND CONDITIONS OF PLAT APPROVAL 1.1 Request for Plat Approval. The Developer has asked the City to grant final approval of a plat for a residential subdivision called Graceview Estates 3. The legal description for the land proposed for development is described on Exhibit A, attached hereto and made a part hereof. 1.2 Conditions of plat approval. The City hereby grants final approval of the plat subject to the conditions that the Developer enter into this Agreement, furnish the security in a form acceptable as required by the various provisions ofthis Agreement, and record the plat with the County Recorder within 30 days after the City Council approves the plat. 1 e · 2.0 RIGHT TO PROCEED The Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings, until all the following conditions have been satisfied: (1) this Agreement has been fully executed by both parties and filed with the City Administrator; (2) the necessary security has been received by the City; (3) the plat and this Agreement have been recorded with the Steams County Recorder's office; (4) the City has issued a letter that all conditions have been satisfied and that the Developer may proceed. 3.0 DEVELOPER CONSTRUCTED IMPROVEMENTS 3.1 Improvements. The Developer agrees to construct those improvements itemized below, (hereinafter known as the "Improvements"): Check all that apply: -L Site Grading x Bituminous Streets -L Water Main -L Street Signs -L Storm Sewer -L Regulatory and Waming Signs -L Holding Ponds - Turning and Bypass Lanes . -L Concrete Curb & Gutter On-site Wetland Mitigation - -L Sanitary Sewer x Erosion Control -L Bituminous Trail The Improvements itemized above shall include all necessary appurtenant items of work as determined by the City. 3.2 Completion Deadlines. The Developer agrees to proceed with said the Improvements entirely at its expense, and to complete said improvements by September 30,2005, except for final wear course which shall be completed by September 15, 2006. The construction àocuments shall establish compleiion àates at or before the dates shown above. 3.3 Engineering Services. The Developer will retain an engineer satisfactory to the City to prepare complete construction Plans and Specifications for The Improvements. The Developer shall make his engineer aware of the provisions in this Agreement. The Developer's engineer shall: (a) Arrange for soil borings in accordance with Exhibit B and/or such other subsurface investigations as the City may require. (b) Prepare construction plans, specifications, and estimate in accordance with Exhibit B. - 2 - · (c) Secure all necessary permits including those required by the Minnesota Pollution Control Agency, the Minnesota Department of Health, the Department of Natural Resources, Steams County, or any other regulatory agency that has jurisdiction. (d) Submit items one (1) through eight (8) on Exhibit "C" prior to beginning any construction in the development. (e) Complete an Environmental Assessment Phase I, if necessary, and any other related environmental documents, reports, or studies as may reasonably be required by the City. (f) Provide all necessary construction staking and related survey work. (g) Provide construction administrative services on behalf of the Developer, including the following: review shop drawings, coordinate construction staking, monitor permit requirements, monitor site grading and erosion control work designated as developer's responsibility in Exhibit "D", process applications for payment, prepare change orders, monitor completion dates, coordinate field issues with Contractor and Developer, coordinate issues for conformance of work to plans and specifications, . participate in final inspection. Prepare operation and maintenance manuals in accordance with Exhibit "B". Submit items nine (9) and ten (10) on Exhibit "C" in a timely manner during construction (h) Prepare record drawings. Submit item eleven (11) on Exhibit "C" to the City Engineer within 30 days of receiving field measurements from the City's on-site representative. (i) Prepare and submit such other documentation as the City may require. 3.4 The City Engineer shall: (a) Provide such City project standards, including special details, insurance requirements and specifications, as the City may require. (b) Review and approve Plans and Specifications. (c) Provide a City Representative for resident construction observation throughout the construction period. (d) Provide field information to the Developer for use in preparing record drawings. - 3 - . (e) Conduct a final inspection and review final construction documentation. (f) Conduct location survey to develop Geographical Information Services (GIS) coordinates for all manholes, valves, catch basins, and sewer/water services. (g) Recommend Acceptance of Improvements to the City. 3.5 Cost Escrow. The Developer shall bear the cost of the above noted City Engineering Services, consultant services, City Attorney services, and City Administrator costs and shall, upon execution ofthis Agreement, place in escrow with the City cash or irrevocable letter of credit in the amount of $25,000 which shall be applied to the payment of the cost of said servIces. The City anticipates the consulting services shall exceed $ Should the above amount exceed the cost to the City, the City shall return to the Developer all unused funds, including accumulated interest. Should the expense to the City exceed the above amount, the City will notify the Developer of additional amounts to be paid into the escrow account. The Developer shall fund the escrow account in the amount requested by the City within 15 days after notice. No building permits shall be issued until the escrow account is funded as requested by the City. . The Developer shall pay a reasonable fee for in-house administration of the development by the City staff and the City's consulting professionals to include but not be limited to engineers, planners and attorneys. City administration will include monitoring of construction observation, consultation with Developer and his engineer on the status of or problems regarding the project, coordination for final inspection and acceptance, project monitoring during the warranty period, and processing of requests of reduction in security. The Developer shall pay for construction monitoring performed by the City's consulting professionals at their customary hourly rates. Construction monitoring shall include part-or full-time inspection of proposed public utilities and street construction by the City Engineer. 3.6 City as Third Party Beneficiary. The City shall not have any direct contractual relationship with the Contractor, but shall be considered a third party beneficiary to the contract entered between the Developer and the Contractor. The City shall not be liable to the Contractor for the Developer's breach of a duty to the Contractor. 3.7 Easements. The Developer shall make available to the City, at no cost to the City, all permanent and temporary easements necessary for installation and maintenance of The Improvements. 3.8 Insurance. The Developer shall provide evidence of Comprehensive General Liability and Broad Form Property Damage Insurance including contractual coverage in the amount of at - 4 -~ · least $1,000,000 per occurrence and $1,000,000 aggregate. The Developer's insurance certificate shall be in a form approved by the City, and shall be delivered to the City at least three days prior to the commencement of any work on the Improvements. Such insurance shall remain in full force and effect through the end of the walTanty period described in Section 3.12. The Developer shall cause each person with whom Developer contracts for the construction and installation of any Improvements to provide evidence of insurance. Said coverage shall include Contractor's General Liability, Owner/Engineer Protective Liability, Automobile Liability, Contractual Liability, and Worker's Compensation coverage. The Developer or each person with whom the Developer contracts shall obtain excess or umbrella liability coverage of $1,000,000.00 per occurrence and $2,000,000.00 aggregate. The City and the City Engineer shall be named as an additional insured on such policy by endorsement. The Developer shall provide builder's risk insurance if there are any structures to be constructed as part of the development (lift stations, pump houses, etc.). All insurance coverage shall be provided in accordance with City specifications. 3.9 Performance Security. Prior to the actual construction of the Improvements pledged to be constructed by the Developer, then in that event, the Developer shall post with the City a bond, irrevocable letter of credit or dedicated escrow account (the "Security") in the . estimated amount of 1.25 times the City Engineer's Estimate of the likely costs of such improvements, conditioned upon the faithful construction ofthe improvements according to the Plans and Specifications, and final approval of the City Engineer, and the terms of this Development Agreement. As the improvements are partially completed, the Developer may request the City to release a portion of the Security representing the cost ofthe completed improvements as determined by the City Engineer, but at all times there shall be Security in an amount of at least 125% of the estimated cost of the unfinished improvements. If the construction contracts are under the control of one Prime Contractor, the Prime Contractor may provide the performance security required by this section. 3.10 Labor and Materialman's Bond. Upon execution ofthis Agreement, the Developer shall also provide the City with a labor and materialman's bond, guaranteeing the payment of all workmen performing labor or services, and all supplies or materialmen providing materials for the Improvements. This bond shall not be released until the Developer has provided the City Engineer with proof of payment of all laborers and materialmen in the form of release, signed receipts, or lien waivers. If the Developer contracts with a single Prime Contractor. and all construction contracts are under control ofthe Prime Contractor, the Prime Contractor may provide the laborer and materialmen bond required by this section as long as the Prime Contractor agrees to waive any lien rights for the labor and/or material provided by the Prime Contractor. - '- 5 . 3.11 Warranty Bond. The Developer shall fully and faithfully comply with all the terms of any and all Contracts entered into by the Developer for the installation and construction of all The Improvements and hereby warrants and guarantees the workmanship and materials for a period of two years following the City's final açs~ptance ofthe Improvements. In addition to the Security required by Section 3.10 herein, the Developer hereby warrants and shall post a warranty bond, warranting the condition of the materials and workmanship of the improvements for a period of two years following the City's final acceptance of the Improvements. If any claims are made in writing within the warranty period, the bond shall not be released until such claims are resolved. 3.12 Completion Date and Inspection. The work the Developer is to perform under this Agreement must be done and performed by Developer in a good and workmanlike manner and completed by the date set in paragraph 3.2 of this Agreement. The storm sewer, water and sewer mains, roadways, and all other improvements called for in the Plans and Specifications will be subject to the inspection and approval of the City and the City Engineer, and in case any material or labor supplied shall be rejected by the City or the City Engineer, as defective or unsuitable, then such rejected material or labor shall be removed and replaced with approved material or labor, to the satisfaction and approval of the City, entirely at the cost and expense of the Developer. . 3.13 Damage to City Infrastructure. Developer shall promptly repair, at the Developer's expense, any damage to the City's existing infrastructure. Repairs shall be to original condition or better. 4.0 FUTURE IMPROVEMENTS Not applicable. 5.0 PHASED DEVELOPMENT Ifthe development and improvements which are the subject of this Agreement are a portion of a multi-phased preliminary plat, the City may refuse to approve final plats of subsequent phases ifthe Developer has breached this Agreement and the breach has not been remedied. Development of subsequent phases may not proceed until Development Agreements for such phases are approved by the City. 6.0 CHANGES IN OFFICIAL LAND USE CONTROLS For two (2) years from the date of this Agreement, no amendments to the City's Comprehensive Plan or official land use controls shall affect the use, development density, lot size, lot layout, or dedications of the development which is a part of this Agreement unless required by State for Federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Agreement to the contrary, to the - full extent permitted by State and Federal law, the City may require compliance with any amendments to the - 6 · City's Comprehensive Plan, official controls and platting or dedication requirements enacted after the date of this Agreement. 7.0 GENERAL TERl\tlS AND CONDITIONS 7.1 Attorney Fees. The Developer agrees to pay the City reasonable attorney's fees, to be fixed by the Court, in the event that suit or action is brought to enforce the terms of this Agreement. 7.2 Proof of Title. The Developer hereby warrants and represents to the City, as inducement to the City's entering into this Agreement, that Developer's interest in the Development is fee owner. Prior to execution ofthis Agreement, the Developer shall provide the City with a title opinion prepared by a licensed attorney and directed to the City stating the condition oftitle of the property, or other proof of title acceptable to the City. 7.3 Binding Effect on Parties and Successors. The terms and provisions of this Agreement shall be binding upon and accrue to the benefit ofthe heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any pali of the Development and shall be deemed covenants running with the land. Reference herein to Developer, if there be more than one, shall mean each and all ofthem. This Agreement, at the option of the City, shall be placed on record so as to give notice hereof to subsequent . purchasers and encumbrances of all or any part of the Development and all recording fees shall be paid by the Developer. 7.4 Notice. Any notices permitted or required to be given or made pursuant to this Agreement shall be delivered personally or mailed by United States mail to the addresses set forth in this paragraph, by certified or registered mail. Such notices, demand or payment shall be deemed timely given or made when delivered personally or deposited in the United States mail in accordance with the above. Addresses of the parties hereto are as follows: If to the City at: City Clerk! Administrator City of St. Joseph, P.O. Box 668, St. Joseph, MN 56374 If to the Developer at: Pond View Ridge, LLP c/o Rick Reid 22825 Fleetwood Dr St. Cloud, MN 56301 7.5 Acceptance and Ownership of Improvements. The City \vill accept said improvements or portions thereof, upon certification by the City Engineer that, to the best of his knowledge - 7 - . and belief, the improvements have been completed in conformance with the terms of this Development Agreement and all documents incorporated herein by reference. Upon completion ofthe work and construction required by this Agreement and final approval and acceptance by the City, the improvements lying within public easements in the development shall become City property without further notice or action. 7.6 Incorporation of Documents bv Reference. All general and special conditions, plans, special provisions, proposals, specifications and contracts for the improvements furnished and let pursuant to this Agreement shall be and hereby are made a part of this Agreement by reference as if fully set out herein in full. 7.7 Indemnification. The City and its officers, agents and employees shall not be personally liable or responsible in any manner to the Developer, contractor or subcontractors, materialmen, laborers, or to any other person or persons whomsoever, for any claims, demands, damages, actions, or causes any action of any kind or character whatsoever arising out of or by reason of the execution of this Agreement, or the design, performance, and completion ofthe work and the improvements to be provided by Developer pursuant to this Agreement. The Developer shall hold the City and City Engineer harmless from claims by third parties, including but not limited to other property owners, contractors, subcontractors and materialmen, for damages sustained or costs incurred resulting from plat approval and . the development of the Property. The Developer shall indemnify the City for all costs, damages or expenses, including engineering and attorney's fees, which the City may payor incur in consequence of such claims by third parties. 7.8 License to Enter Land. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the Property to perform all work and/or inspections deemed appropriate by the City during the development of the Property. 7.9 Streets. (a) During any period of spring weight restrictions, when the streets within the Development have the first lift of pavement, but prior to final acceptance of the improvements by the City, the Developer shall post signage at each entrance to the Property as notice restricting access to vehicles with an axle weight of seven tons or less. (b) The Developer shall promptly clean any soil, earth or debris from streets in or near the Development resulting from construction work by the Developer or its agents or assigns as often as necessary and as directed by the City for public safety and convenience. In the event the Developer fails to clean the streets within 48 hours of the direction of the City, the City may undertake the work and seek reimbursement rrom the security provided by the Developer as set forth in paragraph 8.15( c) ofthis - Agreement, or alternatively, assess the cost against property owned by the Developer - within the City. 8 . (c) Any damage to existing City streets due to construction activities within the development shall be repaired to the satisfaction of the City at the Developer's expense. 7.10 Erosion Control. The Developer shall comply with all requirements ofthe "General Storm Water Permit for Construction Activity" issued by the Minnesota Pollution Control Agency for construction activities and with the tasks on Exhibit "D" designated as the Developer's responsibility. In addition, the City may impose additional erosion control requirements if in the opinion of the City Engineer such requirements are necessary to retain soil and prevent siltation of streams, ponds, lakes, or other adjacent properties, or of City utility systems. The Developer shall comply with the erosion control plans and with any such additional instruction it receives rrom the City. All areas disturbed by the excavation and backfilling operations shall be reseeded forthwith after the completion of the work in that area. Seed shall include rye grass or other fast growing seed to provide a temporary ground cover as rapidly as possible. All seeded areas shall be mulched and disc anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. The Developer shall notify the City at least 1 week prior to the initial transfer of the NPDES permit. 7.11 Site Grading. . (a) Site grading shall meet all of the requirements set forth in the City's Development Manual, and in the General Storm Water Permit for- construction. (b) \Nhen the site grading has been completed: 1. The Developer shall verify by field survey that the site grading has been completed in accordance with the approved grading plan submitted with the preliminary plat documents, as modified by the construction plans. The Developer shall submit the verified site plan to the City for approval. 2. Elevations shall be taken on all lot comers, all buildings pads, and on drainage breaks, ponding sites, ditches, and swayles. Arrows shall show how the lot is to drain. 3. The approved site grading plan shall become the Development Plan. 4. The Developer shall make the Development Plan available to subsequent o\vners of the lots purchased rrom the Developer, and to their builders. Upon completion ofthe fmallot grading by the lot owner, elevations shall closely match those set forth on the Development Plan. - 9 - . 7.12 Certificate of Compliance. This Agreement shall remain in effect until such time as Developer shall have fully performed all of its duties and obligations under this Agreement. Upon the written request of the Developer and upon the adoption of a resolution by the City Council finding that the Developer has fully complied with all the terms ofthis Agreement and finding that the Developer has completed performance of all Developer's duties mandated by this Agreement, the City shall issue to the Developer on behalf of the City an appropriate certificate of compliance. The Acceptance of the Improvements contracted in accordance herewith by the City does not constitute a certificate of compliance and does not release the Developer from ongoing duties or responsibilities arising under this contract. The issuance of a Certificate of Compliance does not release the Developer or any Surety from warranty responsibilities arising under Section 4.12 herein. 7.13 Public Land Contribution. In lieu of a public land contribution, Developer shall be constructing bituminous trails. 7.14 Time of Performance. The Developer shall install all required public improvements for the Development prior to the issuance of building permits by the City, with the exception ofthe final wear course of asphalt on streets. The wear course on streets shall be installed between . August 15 and October 15 the first summer after the base layer of asphalt has been in place one rreeze-thaw cycle. The Developer may, however, request an extension oftime from the City. If any extension is granted, it shall be conditioned upon updating the security posted by the Developer to reflect cost increases and the extended completion date. Final wear course placement outside of this timeframe must have the written approval of the City Engineer. 7.15 Ponds. (a) Dedication of Pond Areas. The Developer will dedicate to the City the property shown for storm water or sedimentation holding pond purposes on the Preliminary Plat and/or as required by the Plans and Specifications. Said dedication shall include an access drive to the pond site. Developer will dedicate the drainage and storm sewer utility easements shown on the Preliminary Plat and/or as required by the Plans and Specifications. The Developer agrees that all holding and sedimentation ponds and drainage easements as shown on the Preliminary Plat or as required by the Plans and Specifications are required for the development of the Development Property. (b) Cleaning of Ponds. At such time as the City Director of Public Works determines that construction on the Development Property has been sufficiently completed so as not to cause significant erosion which will contaminate the holding ponds servicing the Development Property, Developer will clean/dredge all holding ponds and storm water pipes on the Property. In the event the ponds require cleaning/dredging prior to the - -- 10 . completion of all such construction, the City Director of Public Works may request that the Developer complete more than one cleaning of the holding ponds. (c) Buffer Area Adjacent to Ponds. All ponds servicing the Development Property whether such ponds are located on City owned property, easements running in favor of the City or on private property must maintain a minimum of an 8 foot natural buffer from the high water mark. Notwithstanding the above, one access to each pond may be created by the City in a location determined by the City in its sole discretion. Developer shall be responsible for the cost of signage around said buffer areas indicating that the buffer is part of a wetland restoration project which may not be distributed without the written permission of the City. Said signs shall be posted in locations reasonably determined by the City. 7.16 Monuments. Developer may place, at Developer's sole cost and expense, identification monuments on the entrances to the Development Property pursuant to City Ordinance regulations. The location and type of monuments must be approved by the City Engineer prior to installation. Prior to installation of any monuments on the Development Property, Developer must create an association to maintain said monuments. The association documents must be approved by the City's attorney and originals provided to the City's attorney for recording against the Development Property. . 7.17 Reimbursement of City's Costs. The Developer shall reimburse the City for all costs, including all reasonable engineering, legal, planning and administrative expenses, inculTed by the City in connection with all matters relating to the negotiation, administration and enforcement ofthis Agreement and its performance by the Developer. Developer shall also reimburse the City for any add-to-construction costs related to the installation of street lighting or private utilities within the Development. Developer shall also be responsible for the cost of acquiring and installing street signage consistent with that used in other recent developments within the City. Such reimbursement shall be made within 14 days ofthe date of mailing the City's notice of costs. If such reimbursement is not made, the City may place a hold on all construction or other work related to the Development, or refuse the issuance of building permits until all costs are paid in full. The City may further declare a default and collect its costs from the security deposited in accordance with Section 4.5 of this Agreement. 7.18 Renewal of Security. If any escrow account or bond deposited with the City in accordance with this Agreement shall have an expiration date prior to the Developer's obligations hereunder being complete, the Developer shall renew such security or deposit substitute security of equal value meeting the approval ofthe City at least thirty (30) days prior to the expiration of such security. Failure to post such alternate security or rene\v such security shall constitute a default and the City may place a moratorium on all construction or other work related to the Development, refuse the issuance of building permits, and declare the entire - 11 - . amount thereof due and payable to the City in cash. Such cash shall thereafter be held by the City as a security deposit in the same manner as the security theretofore held by the City. 7.19 Utility Location. Developer agrees that all utilities within the Development will be installed underground, including without limitations electrical, telephone, cable television and natural gas. Developer may receive an exemption from this requirement if Developer demonstrates to the City Engineer that underground utilities would not be physically possible. Any exemption shall be limited to the minimal area necessary. 7.20 Plat Dedication. Upon approval and execution ofthis Agreement, the City shall approve the final plat provided it otherwise meets the requirements of the City's Ordinance governing Subdivisions. If the Plat contains the dedication of an easement, the use of property within the area of an easement is specifically restricted by prohibiting the construction of any structure or fence, planting trees or shrubs, or storing of personal property within the area of the easement which could delay, restrict or impede access within the easement area by a person or vehicle. 7.21 Street Lighting and Signage. Developer shall be responsible for the cost of purchase and installation of street lights and street signs. Developer will name all streets within the . Development in accord with City Ordinance regulations. The improvement shall not be accepted until installation of street lights and street signs is completed. 7.22 Wetlands. Developer shall take the following precautions to protect any wetlands within the Property, as that term is defined in Minnesota Statute Section 1038.005, Subd. 19; (a) Upon completion of the site grading, place signs on any lots containing wetlands or drainage easement providing notice of the location of the wetland or drainage easement. The signs shall be in a form and size as prescribed by the City and available for purchase through the City Administrator/Clerk=s office. The location and number of signs for each lot shall be as required by the City Engineer. (b) Prohibit filling of wetlands so long as Developer is the owner of the affected lot. (c) Developer will, simultaneous with recording of the initial plat for the Development Property, provide an easement and development restriction to the City protecting the wetlands areas located within lots shown on the Preliminary Plat. Said easement and development restriction shall be drafted by the City Attorney and must provide that the wetlands located on the lots shown on the Preliminary Plat may not be filled or distributed without the permission of the City, which it may deny in its sole discretion, and any other applicable agency. Developer will provide signs on the Development Property indicating the location of the protected wetlands. All signs and locations must be approved by the City prior to installation. .- 12 · (d) Notwithstanding anything in this Agreement to the contrary, the Developer shall be responsible for all wetland mitigation which is required for construction of any ofthe Municipal Improvements, and Developer shall be responsible for all wetland mitigation which may be required because of work done by or under the direction of the Developer in the areas designated as future park. Developer will complete and pay for all permitting, credit purchases, and/or other mitigation costs which may be involved. The City may, however, take action to minimize charges or costs to the City in the event the Developer fails to obtain all permits and complete all mitigation which may be necessary for the construction ofthe Municipal Improvements and/or work in future parklands. 7.23 Proiect Specific Requirements. (a) Sewer and watermain (minimum 6" diameter) shall be extended into Klinefelter Park. I i (b) A 24 foot wide class 2 aggregate entrance road shall be constructed from the east edge of Gracevievv Estates 3 to the gravel parking lot in Klinefelter Park. (c) All construction traffic for the street and utility improvements shall access the property from County Road 121 (Field Street location). The Developer shall instruct all construction traffic to utilize the temporary access road. The Developer shall be . responsible for maintenance and restoration of the temporary access road. 7.24 SAC/WAC and Trunk Charges. (a) "\Vater and Sewer Connection Charges. Water and Sewer Access Charges shall be paid by the owner of each lot at the time the building permit is issued. Charges shall be those in effect at the time the permit is issued. (b) Water and Sewer Area Trunk Charges. Developer shall pay at the time of approval of each final plat for the Development Property sewer area trunk charges and water area trunk charges in accordance with City policy in effect at the time of such approval. 7.25 Default and Remedies. If Developer fails in any way to perform or observe any covenant, condition, or obligation contained in this Agreement the City may do any, all or any combination ofthe following: (i) halt all further approvals regarding platting, improvements or issuance of building permits or occupancy permits relating to the Development Property, (ii) seek injunctive relief, (iii) terminate this Agreement and all ofthe obligations contained herein without terminating Developer's obligation to reimburse the City for costs it has incurred with regard to this Agreement or the Development Property; (iv) draw on or utilize 13 . any funds or other security which have been provided to the City pursuant to this Agreement; and/or (v) take any other action at law or in equity which may be available to the City. 7.26 Assignment. This Agreement may not be assigned by Developer except upon obtaining the express written consent of the City. 7.27 Integration. This Agreement contains all ofthe understandings and agreements between the parties. This Agreement may not be amended, changed, or modified without the express, written consent of the parties hereto. 7.28 Execution in Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. 7.29 Governed bv Minnesota Law. This Agreement shall be interpreted under the laws of the State of Minnesota. 7.30 Representation. Rajkowski Hansmeier Ltd. represents the City with regard to this Agreement. Developer is hereby advised to seek independent legal advice prior to execution of this Agreement. . 7.31 Additional Terms. Protective covenants for the Development are attached hereto and incorporated herein as Exhibit E. Signed and executed by the parties hereto on this day of May, 2005. ATTEST CITY OF ST JOSEPH By By City Administrator/Clerk Mayor (SEAL) DEVELOPER: By Rick Heid Title By Bob Herges 14 · Title STATE OF MINNESOTA ) )ss COUNTY OF STEARNS ) On this _ day of May, 2005, before me, a notary public within and for said County, personally appeared Richard Carlbom and Judy Weyrens, to me personally kno\vn, who, being each by me duly swom did say that they are respectively the Mayor and the City Administrator/Clerk of the City of S1. Joseph, the municipal corporation named in the foregoing instrument, and that the seal affixed to said instrument is the municipal seal of said corporation, and that said instrument was signed and sealed in behalf of said municipal corporation by authority of its City Council and said Mayor and City Administrator/Clerk acknowledged said instrument to be the free act and deed of said corporation. Notary Public STATE OF MINNESOTA ) )ss COUNTY OF STEARNS ) On this day Of~ay, 2005, before me, a notary public within and for said County, perSOnallY. appeared and , to me personally known, the and , respectively of the limited liability partnership named in the foregoing instrument, and that the seal affixed to said instrument is the corporate seal of said corporation, and that said instrument was signed and sealed on behalf of said partnership and acknowledged said instrument to be the free act and deed of said partnership. Notary Public THIS INSTRUMENT WAS DRAFTED BY: Thomas G. Jovanovich - 5284X Susan M. Dege - 0290385 Rajkowski Hansmeier Ltd. 11 Seventh Avenue North P.O. Box 1433 S1. Cloud, Minnesota 56302 Telephone: (320) 251-1055 15 . EXHIBIT A LEGAL DESCRIPTION . 16 . EXHIBIT B CONSTRUCTION DOCUMENT REQUIREMENTS (1) Soils Analysis 0 Location map showing boring and piezometer locations 0 Soil boring logs 0 R-Values or Soil Factors used for design 0 Structural recommendations for streets and trails (2) Engineer's Preliminary Estimate and Final As-Built Costs 0 Itemized quantities 0 Unit prices (3) Construction Plans 0 Title sheet with general location map and index 0 Typical Sections for streets, driveways, parking lots, trails, and landscape features 0 Typical Details for sanitary sewer, water main, storm sewer, sedimentation and holding ponds, curb gutter and sidewalk, and erosion control items 0 Complete schedule for sanitary and storm sewer structures . ::¡ Traffic Management Plan showing how construction traffic will be routed from the collector/arterial network to the site, phasing plans, detours, and seasonal load restrictions 0 Grading and Surface Restoration Plan showing excavation/embankment balance, building pad elevations, hold-downs, house types for each pad, spot elevations at lot comers, overflows, and other critical areas, drainage arrows showing how all surface water is intended to drain, provisions for private utility installation, and site access locations 0 Landscape Plan if shrubs, trees, or other plantings are to be provided w Erosion Control Plan 0 Striping, Signage, and Street Lighting Plan w Plan and profile sheets for streets and storm sewer, with match lines bet\-veen sheets, including temporary cul-de-sacs between phases, and any turning/bypass lane requirements of Steams County. 0 Plan and profile sheets for sanitary sewer and water main, with match lines bet\veen sheets, showing existing conditions and proposed construction, and showing stations for all stubs and service connections ( 4) Construction SpecificationslProj ect Manual 0 AdvertisementJInvitation for bids 0 Complete bid schedule 0 Basis of award if alternate bids are called for 0 Performance and payment bond forn1s approved by the City 17 . EXHIBIT B (continued) 0 General Conditions 0 Special/supplementary provisions including the following: · Contractor's liability insurance · Related work at the site (private utilities, other contractors) · Correction period (2-year warranty) · Mediation as means for dispute resolution · Substantial and final completion dates (allow for holding off on wear course) · Ownership/disposition of excess excavation materials · Field office · Shop drawing and submittals process · Laboratory testing requirements including an itemized list of tests to be conducted · Soil borings 0 Storm Water Pollution Prevention Plan (SWPPP) including provisions for dewatering - (5) Operation and Maintenance Manuals - 0 Documents for all mechanical and electrical equipment (6) Record Drawings 0 Final modifications to details and typical sections 0 Final location for all pipes, valves, manholes, catch basins and sewer/water services 0 Final modifications to pipe sizes and materials 0 Final elevations for all pipe and structure inverts 18 · EXHIBIT C CONSTRUCTION DOCUMENT SUBMITTAL (1) Soils analysis 0 Two (2) bound copies submitted prior to design (2) Engineer's Preliminary Estimate 0 Seven (7) copies with plans and specifications (3) Construction Plans 0 Seven (7) reduced scale (11"x 17") copies 0 Two large scale (22"x34") copies (4) Construction Specifications/Project Manual 0 Seven (7) bound copies (5) Completed Bid Forms 0 Two (2) copies of the actual low bid 0 Two (2) copies of a complete tabulation of all bids submitted (6) Contractor's Bond and Insurance Two (2) copies of the perfOlmance bond - 0 0 Two (2) copies of the payment bond - 0 Two (2) copies of the contractor's insurance certificate 0 Two copies of the executed agreement between contractor and developer (7) Pel111its 0 Two (2) executed copies of all permits 0 Two (2) executed copies of all storm water permit transfers or modifications 0 Two (2) executed copies of all storm water permit subdivision registrations 0 Two (2) copies ofl\TpDES Transfer or Termination Form (8) Schedule 0 Two (2) copies of contractor's schedule including updates (9) Shop Drawings and Change Orders 0 Two (2) copies of shop drawings with final revisions 0 Two (2) executed copies of all change orders and/or supplemental agreements (10) Operation and Maintenance Manuals 0 Two (2) sets of bound documents (11) Record Drawings 19 . 0 Two (2) reduced scale (11x17) copies 0 One (1) electronic copy in autocad or microstation format (12) Final itemized, as-built, construction costs and quantities for street, stormwater, sanitary sewer and watermain improvements. . 20 . EXHIBIT D EROSION CONTROL PROCESS Task Responsible Party Action By Prepare SWPPP and obtain General Developer (private) or City Developer's Engineer if private Stonn- Water Pennit from MPCA. (public) project. project, City Engineer if public proj ect. Establish erosion/sediment control Developer (private) or City Contractor and mass grade the site. (public) project. Place topsoil, seed, mulch except on Developer (private) or City Contractor boulevards and front yard utility (public) project. easements. Bring transformer pads to grade. Wait for private utilities. After curb and gutter is in, install Developer. Private Utility companies. private utilities in easement area. After utilities are in, construct Developer (private) or City Contractor sidewalk. (public) project. I I Place topsoil, seed, and mulch on Developer (private) or City I Contractor .- ¡ remaining disturbed areas. (public) project.. i I Complete "as-built" survey for all site Developer (private) or City Developer's Engineer if plivate I -- I grading. This now becomes the (public) project. project, City Engineer if public I I "Development Plan" project. I Place silt fence behind curb (or Developer (private) or City Contractor sidewalk) throughout development. (public) proj ect. Set Property Irons. Developer Developer's Surveyor Transfer permit to Developer when City City Engineer construction is complete. Sell lot. Issue MPCA homeowner fact Developer Developer sheet, and make Development Plan I and SWPPP available to Builder. I Submit building permit application. Owner Builder ! Include site survey and MPCA . "Subdivision Registration". i Issue building pennit. City Building Inspector I I Construct 24' wide opening in silt Owner Builder ! ¡ fence at driveway and place rock I entrance. Place additional silt fence as necessary to keep soil on lot. I 21 . Maintain silt fence and other Developer, or Owner if Developer, or Builder if sold. erosion/sediment control items. sold. Sweep streets as required. Developer Developer, or City if agreement to back charge Developer. Submit certified lot survey showing Builder Builder final structures and lot elevations. Issue Certifiacte of Occupancy. City City Submit ''Notice of Termination" to Developer Developer MPCA within 30 days of final site stabilization and removal of all non- builder silt fence and other erosion/sediment control items. . \ 22 . I Attachment: Yes or No I REQUEST FOR COUNCIL ACTION DATE: May 31, 2005 Engineering Joe Bettendorf ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Agency Agreement for North Corridor Study PREVIOUS ACTION Project Memorandum was submitted and approved. . RECOMMENDED COUNCIL ACTION Authorize Mayor and Administrator to execute resolution appointing MnlDOT as agent for federal funding. FISCAL IMPACT Federal Funds $200,000 City Funds $119,700 County Funds $ 5 1.300 Total Estimated Cost $371,000 COMMENTS/RECOMMENDATIONS This is a typical agreement for federally funded projects. The City approved a similar agreement for the Field Street Corridor. I expect to have the RFP for consultant selection completed this week and am waiting on a minority contractor goal from State-Aid. X:\S\stjoe\comrnon\D39 Req Council Action\0208_03 agency agreement.doc Jt. SEH TRANSMITTAL . To: Ms. Judy Weyrens Date: May 31, 2005 City of St. Joseph SEH File No.: A-STJOE 0208.03 14 SP 233-020-01, STPX Client No.: 7305(156) Re: 2005 North Corridor Study, St. Joseph, MN We are: l8J Enclosing 0 Sending under separate cover 0 Sending as requested 1 - Mn/DOT Transmittal Letter, Dated May 18,2005 3 - Agency Agreement 1 - Sample Resolution For your: . o Information/Records 0 RevÎew and comment 0 Approval !8J Action 0 Distribution 0 Revision and resubmittal Remarks: Judy - Please have the City Council pass the enclosed resolution. A certified copy of the resolution should be placed as the last page in each of the three copies of the Agency Agreement. The executed agreements should then be mailed to Lynnette Roschell at MnlDOT. By: Joe Bettendorf c: Tracy Ekola, SEH (w/enc1osures) djg x :\s\stjœ\020803\corr\t ·cit y·U53205.doc li04 Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, SI. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax bl~~NEiSO~ -1,. Minnesota Department of Transportation _ I,' ~ State Aid for Local Transportation ." i$ Mail Stop 500, 4th Floor ~.. ,.h 395 John Ireland Boulevard Office Tel.: 651 282-6479 OFro-#' St. Paul, MN 55155-1899 Fax: 651282-2727 May 18, 2005 Joseph Bettendorf SEH 1200 25th Avenue South St. Cloud, Minnesota 56302-1717 SUBJECT: SP 233-020-01, STPX 7305(156) North Corridor Study Agency Agreement No. 88095 Dear Mr. Bettendorf: 3" Attached are ~copies of the agency agreement between the City of St. Joseph and MnlDOT, which allows for MnlDOT to act as the City's agent in accepting federal aid in connection with the above referenced project. 3=' Please review and if approved, have all~~ copies signed. A Council resolution similar to the . example attached, must be passed. The certified resolution should then be placed as the last page in each of the five copies of the agreement. Please verify that the person/title authorized to sign as stated in the resolution, corresponds to the signature (person/title) on the signature page. Please return all"'fi~ copies of the agreement to me for MnlDOT signatures. A fully executed copy will be returÌìed to you. If you have any questions or need any revisions, please feel free to contact me at 651.282.6479. W~ ~". ~..' ·~.-·,~.-.";T~·nl&·· "'-rn"':'-'~-~ ~ ~-rr:rr'- ¡ c;;; 0, \ Ii \--îll5 J6 L~; .. D" IIU,-. -~,~~~~, \ ì! ¿} r, i ! ~~~\11"H! , IW ¡ ! 11 ¡. '. ¡ ~I! "V.' 2· C} Îoq~ '.: I ¡ ¡~. j~~ l{¡IL-\J ,~} __ u~ k ¡: cc: Kelvin Howieson--DSAE! U ¡Yi . . ! ~ F'I . . -~- ....-·......----."···-.--···--..·~~-·-::-:'.v'.¡ ¡ 1 e - .'-' "i '\" "../ ,{.., lIt,. .. .._~___Ci ~.~--..,~.-L~--:~~-~~:~-~. ,!_~.:.._.---.-__~ SAMPLE RESOLUTION FOR AGENCY AGREEMENT . BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the City/County of to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the * iAluynr)/íClu!íïl1W!!) and the * (Cler!J(AudítOr] are hereby authorized and directed for and on behalf of the City/County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. xxxxx", a copy of which said agreement was before the City Council/Counl y Board and which is made a part hereof by reference. *Titles of persons authorized to sign on behalf of the Ci fylCoIlnty* SAMPLE CERTIFICATION - STATE OF MINNESOTA COUNTY OF - I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution presented to and adopted by the City/County of at a duly authorized meeting thereof held on the _ day of ,20_, as shown by the minutes of said meeting in my possesslOn. ClerkJ A uc1ìtür Notary Public My Commission expires (SEAL) MnlDOT Agreement No. 88095 · STATE OF MINNESOTA AGENCY AGREEMENT BETWEEN DEPARTMENT OF TRANSPORTATION AND CITY OF ST. JOSEPH FOR FEDERAL PARTICIPATION IN PRELIMINARY ENGINEERING FOR S.P.233-020-01; M.P. STPX 7305(156) This agreement is entered into by and between City of St. Joseph ("City") and the State of Minnesota acting through its Commissioner of Transportation ("MnlDOT"), Pursuant to Minnesota Statutes Section 161.36, the City desires MnlDOT to act as the City's agent in accepting federal funds on the City's behalf for the construction, improvement, or enhancement of transportation financed either in whole or in part by federal funds, hereinafter referred to as the "Project"; and The City is proposing a federal aid project to conduct a corridor study to determine a · north bypass route for the City of St. Joseph and to conduct environmental studies from the St. Cloud City limits to Interstate 94, hereinafter referred to as the "Preliminary Engineering;" and The Preliminary Engineering is eligible for the expenditure of federal aid funds, and is identified in MnlDOT records as State Project 233-020-01, and in Federal Highway Administration ("FHW A") records as Minnesota Project STPX 7305(156); and MnlDOT requires that the terms and conditions of this agency be set forth in an agreement. THE PARTIES AGREE AS FOLLOWS: 1. DUTIES OF THE CITY. A. DESIGNATION. The City designates MnlDOT to act as its agent in accepting federal funds in its behalf made available for the Project. B. ELIGIBILITY / COSTS. The estimated cost of the Preliminary Engineering is $371,000. 1. It is anticipated that 80% (up to $ 200,000 capped) of the cost of the Preliminary · Engineering is to be paid from federal funds made available by the FHW A, and that the remaining 20% shall be paid by the City. The City will pay any part of the cost or expense of the work that the FHW A does not pay. (Mn!DOT Agreement No. 88095) Page 1 2. Any costs incurred by the City prior to authorization of the Federal Funds, will not be eligible for federal participation. · 3. Eligible cost and expense, if approved, may consist of the following: a) The cost of conducting the corridor study and environmental study. b) The direct labor charges for City employees for the time that said employees are performing work pursuant to this agreement. Said labor charges may include the prorata share of "labor additives" applicable to said labor charges. Costs to the City of "labor additives" consisting of holiday pay, vacation, sick leave, retirement, pension, unemployment taxes, compensation and liability insurance, lost time charges and similar costs incidental to labor employment will be reimbursed only when supported by adequate records. c) The applicable equipment rental charges for City owned equipment used by the City and mileage charges for employee owned vehicles used by the City on work performed pursuant to this agreement, at rates reflective of the City actual cost. d) Expenditures for materials, supplies, mechanical data processing and equipment rental, limited to the actual expenditures for the purposes of this agreement. e) The cost incurred by the City to employ outside forces to perform any or all of · the work pursuant to this agreement, subject to the provisions of section LD. SUBLETTING. 4, Expenditures for general administration, supervision, maintenance and other overhead or incidental expenses of the City are not eligible for federal participation. 5. Acceptability of costs under this agreement will be determined in accordance with the cost principles and procedures set forth in the applicable Federal Acquisition Regulations, Contract Cost Principals and Procedures, 48 Code of Federal Regulations (CFR) 31 which is hereby incorporated by reference and made a part of this agreement. 6. For costs expected to exceed $ 371,000, the City must request the preparation and execution of a supplement to this agreement, prior to incurring such costs. C. STAFFING. l. The City will designate a publicly employed registered engineer, ("Project Engineer"), to be in responsible charge of the Project and to supervise and direct the work performed under any contract let for the Project. If City elects to use a · private consultant for engineering services, the City will provide a qualified, full- time public employee of the City, to be in responsible charge of the Project. The (I'ln/DOT Agreement No. 88095) Page 2 services of the City to be performed pursuant to this agreement may not be assigned, sublet, or transferred unless the City is notified in writing by MnlDOT . that such action is permitted under 23 CFR 1.33 and 23 CFR 635.105 and state law. This written consent will in no way relieve the City from its primary responsibility for performance of the work. 2. During the progress of the work on the Project, the City authorizes its Project Engineer to request in writing specific engineering and/or technical services from MnlDOT, pursuant to Minnesota Statutes Section 161.39. Such services may be covered by other technical service agreements. If MnlDOT furnishes the services requested, and if MnlDOT requests reimbursement, then the City will promptly pay MnlDOT to reimburse the state trunk highway fund for the full cost and expense of furnishing such services. The costs and expenses will include the current MnlDOT labor additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. Provision of such services will not be deemed to make MnlDOT a principal or co-principal with respect to the Project. 3. The City will furnish the personnel, services, supplies, and equipment necessary to properly supervise, inspect, and document the work for the Project. D. SUBLETTING. The City will prepare request for proposals in accordance with Minnesota law and applicable Federal laws and regulations. . 1. The City will solicit proposals for Preliminary Engineering after obtaining written notification from MnlDOT that the FHW A has authorized the Project. Any Project advertised prior to authorization will not be eligible for federal reimbursement. 2. The City will prepare the request for proposal, which will include all of the federal-aid provisions supplied by MnlDOT. 3. The City will prepare and publish the proposals solicitation for the Project as required by state and federal laws. The City will include in the solicitation the required language for federal-aid contracts as supplied by MnlDOT. The solicitation will state where the City will receive the sealed proposals. 4. The City may not include other work in the contract for the authorized Project without obtaining prior notification from MnlDOT that such work is allowed by FHW A. Failure to obtain such notification may result in the loss of some or all of the federal funds for the Project. 5. The City will prepare and sell the proposal packages and prepare and distribute any addendums, if needed. 6. The City will receive open, and evaluate proposals. . 7. After the proposals are opened, the City governing body will consider the proposals and will award the bid to the lowest responsible bidder, or reject all (Mn/DOT Agreement No. 88095) Page 3 proposals. If the proposal contains a goal for Disadvantaged Business Enterprises, the City will not award the bid until it has received certification of the Disadvantaged Business Enterprise participation from the Mn/DOT Equal · Employment Opportunity Office. 8. This written consent will in no way relieve the City from its primary responsibility for performance of the work. Subcontractor agreements must contain all appropriate terms and conditions of this agreement. E. CONTRACT ADMINISTRATION. 1. The City will request approval from Mn/DOT for all costs in excess of the amount of federal funds previously approved for the Project prior to incurring such costs. Failure to obtain such approval may result in such costs being disallowed for reim bursemen t. 2. The City will prepare reports, keep records, and perform work so as to enable Mn/DOT to collect the federal aid sought by the City. The City will retain all records and reports in accordance with Mn/DOT's record retention schedule for federal aid projects. 3. Upon completion of the Project, the Project Engineer will determine whether the work will be accepted. F.' PAYMENTS. · 1. The entire cost of the Project is to be paid from federal funds made available by the FHW A and by other funds provided by the City. The City will pay any part of the cost or expense of the Project that is not paid by federal funds. 2. The City may request partial payments not more than once each thirty (30) days. The Project Engineer will certify each partial payment. 3. The invoice and supplements thereto, will contain all details that may be necessary for a proper audit. Such details will consist of at least the following: (a) A breakdown of labor by individual, classification, dates and hours worked times the applicable rate to arrive at a total dollar amount for each individual. (b) The labor additive shall be applied to total labor dollars. (c) The equipment charges shall be broken down by type of equipment times the applicable rate and dates used to arrive at total equipment charges. (d) A detailed breakdown of outside services used and supporting · invoices and documentation that costs of outside services have been paid. (Vm/DOT Agreement No. 88095) Page 4 (e) Detail for materials, supplies, and other items with the description, · units, and unit prices included in the invoice. If materials or supplies are purchased from an outside source, a copy of that invoice should be included. (f) The invoices will include 100% of eligible charges applicable to the Preliminary Engineering so that the prorata share of federal and City participation can be applied to the total costs. 4. Following certification of the final estimate, the City may request reimbursement for costs eligible for federal funds. The City's request will be made to Mn/DOT and will include a copy of the certified final estimate along with the required records. 5. Reimbursement of costs under this agreement will be based on actual costs_ G. LIMITATIONS. 1. The City will comply with all applicable Federal, State, and local laws, ordinances, and regulations. 2. Nondiscrimination. It is the policy of the FHW A and the State of Minnesota that no person in the United States will, on the grounds of race, color, or national · origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance (42 U.S.c. 2000d). Through expansion of the mandate for nondiscrimination in Title VI and through parallel legislation, the prescribed bases of discrimination include race, color, sex, national origin, age, and disability. In addition, the Title VI program has been extended to cover all programs, activities and services of an entity receiving Federal financial assistance, whether such programs and activities are Federally assisted or not. Even in the absence of prior discriminatory practice or usage, a recipient in administering a program or activity to which this part applies, is expected to take affirmative action to assure that no person is excluded from participation in, or is denied the benefits of, the program or activity on the grounds of race, color, national origin, sex, age, or disability. It is the responsibility of the City to carry out the above requirements. 3. Workers' Compensation. Any and all employees of the City or other persons while engaged in the performance of any work or services required or permitted by the City under this agreement will not be considered employees of MnlDOT, and any and all claims that may arise under the Workers' Compensation Act of Minnesota on behalf of said employees, or other persons while so engaged, will in no way be the obligation or responsibility of MnlDOT. The City wil1 require proof of Workers' Compensation Insurance from any contractor and sub- · contractor. H. AUDIT. (Mn/DOT Agreement No. 88095) Page 5 1. The City will comply with the Single Audit Act of 1984 and Office of . Management and Budget COMB) circular A-133 including amendments and successors thereto, which are incorporated herein by reference. 2. As provided under Minnesota Statutes Section 16C.05, subdivision 5, all books, records, documents, and accounting procedures and practices of the City are subject to examination by the United States Government, MnlDOT, and either the Legislative Auditor or the State Auditor as appropriate, for a minimum of six years. The City will be responsible for any costs associated with the performance of the audit. 1. MAINTENANCE. The City assumes full responsibility for the operation and maintenance of any facility constructed or improved under this Agreement. J. CLAIMS. The City will pay any and all lawful claims arising out of or incidental to the performance of the Project work. The City acknowledges that Mn/DOT is acting only as the City's agent for receipt and disbursement of federal funds, and not as a principal or co-principal with respect to the Project. In all events, the City will indemnify Mn/DOT and hold Mn/DOT hannless from any claims arising out of the Project. II. DUTIES OF Mn/DOT. A. ACCEPTANCE. Mn/DOT accepts designation as Agent of the City for the . receipt and disbursement of federal funds and will act in accordance herewith. B. PROJECT ACTIVITIES. 1. MnlDOT will make the necessary requests to the FHW A for authorization to use federal funds for the Project, and for reimbursement of eligible costs pursuant to the terms of this agreement. 2. MnlDOT will provide to the City copies of the required Federal-aid clauses to be included in the proposal solicitation and will provide the required Federal-aid provisions to be included in the Proposal. 3. MnlDOT will review and certify the DBE participation and notify the City when certification is complete. C. PA YMENTS. l. MnlDOT will receive the federal funds paid by the FHW A for the Project, pursuant to Minnesota Statutes § 161.36, Subdivision 2. 2. MnlDOT will review and certify each partial pay request. Following certification of the partial estimate, Mn/DOT will reimburse the City, from said federal funds . made available to the Project, for each partial payment request, subject to the availability and limits of those funds. (t1n/DOT Agreement No. 88095) Page 6 3. Upon completion of the Project, the City will prepare a final payment request in · accordance with the terms of this agreement. MnlDOT will review and certify the final payment request with a final audit. 4. No more than 90% of the reimbursement due under this agreement will be paid until completion of the final audit and approval by MnlDOT's authorized representative. 5. If MnlDOT does not obtain funding from the FHW A or other funding source, or funding cannot be continued at a sufficient level to allow for the processing of the federal aid reimbursement requests, the City may continue the work with local funds only, until such time as MnlDOT is able to process the federal aid reimbursement requests. D. AUTHORITY. MnlDOT may withhold federal funds, if MnlDOT or the FHW A determines that the Project was not completed in compliance with federal requirements. E. INSPECTION. MnlDOT, the FHW A, or duly authorized representatives of the state and federal government will have the right to audit, evaluate and monitor the work performed under this agreement. The City will make available all books, records, and documents pertaining to the work hereunder, for a minimum of seven years following the closing of the construction contract. · III. AUTHORIZED REPRESENTATIVES. Each authorized representative will have responsibility to administer this agreement and to ensure that all payments due to the other party are paid pursuant to the terms of this agreement. A. The City authorized representative is Joseph Bettendorf, St. Joseph City Engineer, 1200 25th A venue South, St. Cloud, Minnesota 56302-1717, or his successor. - B. MnlDOT's authorized representative is Lynnette Roshell, Minnesota Department of Transportation, State Aid for Local Transportation, Mail Stop 500, St Paul, MN 55155, phone 651.282.6479, or her successor. IV. TORT LIABILITY. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs MnlDOT liability. V. ASSIGNMENT. Neither party will assign or transfer any fights or obligations under this agreement without prior written approval of the other party. VI. AMENDMENTS. Any amendments/supplements to this Agreement must be in writing and be executed by the same parties who executed the original agreement, or their · successors in office. VII. TERM OF AGREEMENT. This agreement will be effective upon execution by the City (Mn/DOT Agreement No. 88095) Page 7 and by appropriate State officials, pursuant to Minnesota Statutes Section 16C.05, and will remain in effect for five (5) years from the effective date or until all obligations set forth in this agreement have been satisfactorily fulfilled, whichever occurs first. . VIII. TERMINATION. This agreement may be terminated by the City or Mn/DOT at any time, with or without cause, upon ninety (90) days written notice to the other party. Such termination will not remove any unfulfilled financial obligations of the City as set forth in this Agreement. In the event of such a termination the City will be entitled to reimbursement for Mn/DOT -approved federally eligible expenses incurred for work satisfactorily performed on the Project to the date of termination subject to the terms of this agreement. . . (Mn/DOT Agreement No. 88095) Page 8 . IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. STATE ENCUMBRANCE VERfFICA110N DEPARTMENT OF TRANSPORTATION Individual certifies that funds have been encumbered as By: required bv!\;rññ:;~tat, §& 6. : and 16C.05. í 7 / I:!i / Title: Director. 1/// V . ,./" State Aid for Local Transportation By: !' ~. . /í /' ~.... J.- Date: D / ) ~. /( '. ¿;¿;':J .,f}te: CRv1S Contract No. A- )/ tj tJ;i. ý' ( COMMISSIONER OF ADMINISTRATION CITY By: City certifies that the appropriate person(s) have executed the contract on its behalf as required by Date: applicable resolutions, ordinances, or charter provisions By: . Date: Title: By: Date: Title: . (Mn/DOT Agreement No. 88095) Page 9 . SÎsters ot the. . Order of SaÍnt 5enedÍcf May 12, 2005 Dear Mayor Carlbom: Thanks very much for your continued interest in our Monastery. I am writing to share some concerns about the proposed collector road being studied by the' consultants. I was not able to attend the open house on Apri128. I have been Director of Physical Plant for the Monastery for 13 years and during that time, the proposed road was often mentioned. We have always voiced our concern verbally and in writing to the planners and public officials over the years. Overthose years, we have been sensitive to the needs of city for park land, easements for sewers, storm ponds etc. Land. has been sold to the city for these purposes since our philosophy is to keep only the land that is needed for our uses now and for the future. At this time, we believe our present and future needs can be met by the land we own that is west of College Ave. The unity and integrity of our Monastery campus in that area is very precious to us. The need for some privacy, and sacred space that nurtures our spirituality is paramount. There is' certainly no intention to sell it for development! ! ! ! . Placing the collector roadrrom College Ave. west to connect to County 2 will essentially bisect our property and be a great intrusion for us. We would like very much to have you visit us soon and have a tour of the area so you can see for yourself what it looks like. Sincerely, ~cQ A ~' dI;Q:t!E/j I c~).; "4~_\ Sister Paula Revier, O.S.B. Cc: Judy Weyrens, City Administrator & Councì1Members . Saint Benedict's Monastery 104 Chapel Lane, St. Joseph, MN 56374-0220 Phone (320) 363-7100, Fax (320) 363-7130. www.sbm.osb.org . for JOSEPH BECHTOLD . for his service as St. Joseph Township Supervisor from 1978 - 2005 at the St. Joseph Township/Lions Park Sunday, June 5, 2005 from 1 - 4 p.m. No public funds will be used for this event. Paid for by the St. Joseph Township Representatives and the fàmily ofJoseph Bechtold . ¡¡j¡!!!!I¡I¡I!:!·¡¡!III::¡·:¡II¡·)II¡li¡,III¡II!II¡~~~IT-I~.~I~fJI~lli~~~~~lr~~~~~~~I!!!II·!III¡IIII¡I!.III:II¡lill):lillllll¡II·I·11111 COUNTY REVENUE...................................................................... 18.421 COUNTY ROAD & BRIDGE................................................................ 4.205 COUNTY WELFARE...................................................................... 17 . 903 . COUNTY BUILDING......... .:...'. ... ................................... ............; ..... 0.146 COUNTY PARKS.... -. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -. . . . . . . . . . . . . . . . . . . . . . . . 0.681 COUNTY DEBT SERVICE................................................................. 5.982 ~~;fi:~:. ~:~~>~:L:C:: :::::::::c:: :::::::::::::::::::::::::::::::::::::::::::::::::: ::: .l...W 49.167 ¡ 1 1 ~ ~ i) ~ = ~ I ~1 ~ ¡ 11 H:¡ I ¡: i Y 1: ~ '1: 1 1: ~ = ¡: W I I U HI W: I ~ 1 i U ~ ¡: ~~; = ¡: I ~n I 'i: 11 U W 1 U1::: =: U ¡:! I ¡ m 1 i~ QQ $, i PJ:T¥1 $11 ~ $1 ¡: ~ U; 1 ~ 1 = m ~ 1! ~ ~ ~ i i ~ H ~ ~ H 1 W! 1 1 Ii: ~ n 1 ~ iH ~!i: ~ 1 ~ ~ ~ ~ 'i ~ U; 1 1 ¡: i I ¡ ~ i W ~: 1 Ii! ¡ I 11 1 ~ 1 'i ~ =¡ Ii! ~ CITY OF ALBANY + 47.954 CITY OF LAKE HENRY # 52.907 CITY OF ST. JOSEPH # 45.051 CIT.Y OF. AVON 78.027 CITY OF MEIRE GROVE # 41.250 CITY OF ST MARTIN # 35.046 CITY OF BELGRADE 79.095 CITY OF MELROSE # 49.161 CITY OF ST ROSA # 29.409 CITY OF BROOTEN ^ 52.045 CITY OF NEW MUNICH # 31. 554 CITY OF ST STEPHEN 42.985 CJTY OF COLD SPRING # 45.003 CITY OF PAYNESVILLE ^ 39.057 CITY OF SARTELL 31. 228 CITY OF EDEN VALLEY .# 63.767 CITY OF RICHMOND .# 48.300 CITY OF SAUK CENTRE # 75.756 CITY OF ELROSA ^ # 31. 115 CITY OF ROCKVILLE # 45.294 CITY OF SPRING HILL .# 41. 508 CITY OF FREEPORT # 69.589 CITY OF ROSCOE # 42.669 CITY OF WAITE PARK # 50.877 CITY OF GREENWALD # 27.004 CITY OF ST ANTHONY .# + 11. 763 CITY OF HOLDING FORD + 88.485 CITY OF ST AUGUSTA 16.806 CITY OF KIMBALL * 60.406 CITY OP ST CLOUD .# 38.423 ¡ji:¡HHHii:¡:i:1:iHHi¡H}1:¡:¡H:1:::¡:!:iHH:¡::::H:¡:::W¡:=¡ :¡:¡:ii!:¡:i:iH'H!=Hiii=: ::. .9:.. .¡:1.::.:: ::.':.:.:.: :.: . TOWN OF ALBANY * + 37.393 TOWN OF !<RAIN * + 27.793 TOWN OF RAYMOND 21. 606 TOWN OF ASHLEY # 14.775 TOWN OF LAKE GEORGE ^ # 13.046 TOWN OF ST JOSEPH -# 11. 965 TOWN OF AVON + 23.406 TOWN OF LAKE HENRY ^ .# 27.955 TOWN OF ST MARTIN # + 42.118 TOWN OF BROCKWAY 22_033 TOWN OF LESAUK # 18..142 ~OWN OF ST WENDEL .# 18.824 TOWN OF COLLEGEVILLE # 20.417 TOWN OF LUXEMBURG * .# 38.388 TOWN OF SAUK CENTRE .# 12.138 TOWN OF CROW LAKE ^ 20.144 TOWN OF LYNDEN * 17.275 TOWN OF SPRING HILL ^ # 31. 718 æOWN OF CROW RIVER ^ 34.033 TOWN OF MAINE PRAIRIE * # 36.818 TOWN OF WAKEFIELD # 16.809 TOWN OF EDEN LAKE ^ .# 24.854 TOWN OF MELROSE # 19.332 TOWN OF ZION ^ # 51. 862 :rOWN OF FAIR HAVEN * 33.936· TOWN OF MILLWOOD # 30.158 TOWN OF FARMING .# + 36.703 TOWN OF MUNSON # 16.758 TOWN OF GETTY ^ # 16.987 TOWN OF NORTH FORK ^ 29.914 TOWN OF GROVE # 22.410 TOWN OF OAK # + 30.830 TOWN OF HOLDING + 34.113 TO~~ OF PAYNESVILLE ^ .# 23.062 .mri1mÞÆ!~~!fi~8:Â66!t·6jg+~2+~1ß~~~·~~~N1~~Â~~~~~+~~~§1!i¡J:61~+!i~¿Âi8'8L¡6~¡~f~i¿+~¡¡Hi 2364 29.091 743 26.896 463 27.606 738 31.506 745 29.380 485 29.505 739 37.541 748 39.643 487 57.432 740 24.160 750 19.602 2149 16.723 741 21.906 2753 39.317 742 12.907 876 14.268 NOTE: Add County and City or Township tax capacity rate to the School District tax capacity rate in which the property is located. *Mu1tiply this total by the tax capacity to obtain the amount of general tax. If there are special assessments, these must be added to your general taxes, and the amount will correspond with the County Treasurer's tax list. Add tax capacity rate of 1.109 to City of St Coud and tax capacity rate of .407 to all other Cities and Townships for HRA. Add tax capacity rate of 1.189 to Cities of St Cloud, City of Sartell and Waite Park for Transit. Add tax capacity rate of 4.798 to the City of Brooten for Hospital. Add tax capacity rate of 3.099 for area in Clearwater Fire District-Lynden Township. Add Tax capacity rate of 1.708 for Annandale Fire District~Lynden Township. * Any difference could be due to disparity reduction aid. LEGEND: * Add tax capacity rate of 2.876 for area in Clearwater River Watershed District. ^ Add tax capacity rate of 4.489 for area in Northfork-Crow River Watershed District. # Add tax capacity rate of 0.487 for area in Sauk River Watershed District. + Add tax capacity rate of 4.213 for area in South Two River Watershed District. .