HomeMy WebLinkAbout2005 [07] Jul 07 {Book 34}
Administrdtor
Judy Weyrens
MdYor
Richdrd Girlbom
Councilors
AI Rdssier
Ross Rieke
R.enee Symdnietz
Odle Wick
CITY OF ST. JOSEPH
www.cityofstjoseph.com
st. Joseph City Council
July 7, 2005
7:00 PM
1.
2.
3.
Call to Order
Approve Agenda
Consent Agenda
a. Bills Payable - Requested Action: Approve check numbers 035904-035957
b. Minutes - Requested Action: Approve the Council Minutes June 1,2005
c. Application for Payment - Requested Action: Authorize the Mayor to execute
Pay Application #2 for the 2005 Cloverdale Improvements and authorize payment
to Larson Excavating in the amount of $ 170,172.49.
d. Application for Payment - Requested Action: Authorize the Mayor to execute
Pay Application # 2 for the 2005 Hill Street Improvement and authorize payment to
RL Larson in the amount of $ 140,899.01.
e. Mutual Aid Agreement - Requested Action: Authorize the Mayor and
Administrator to execute the revised mutual aid agreement for Law Enforcement.
f. Application for Payment - Requested Action: Authorize the Mayor to execute
Pay Application #3 for the 2004 Callaway Street Improvements and authorize
payment to Larson Excavating in the amount of $ 16,884.45.
g. Assessor Appointment - Requested Action - Appoint Ollie Lesnick as Assessor
the assessment year 2006.
h. Certificate of Completion - Requested Action: Authorize the Certificate of
Completion for Lot 1 Block 2 Indian Hills Park Plat.
4.
5.
6.
7:00 PM
7:05 PM
Public Comments
Tom Gustafson - Clarification on Cloverdale Project
City Engineer Reports
a. Seal Coating Bids
b. Northland Heights - Request to Advertise for Bids
c. Project Update - Hill StreeUCloverdale
7.
Mayor Reports
Council Reports
Administrator Reports
a. Coalition Conference
b. Update - School Committee
c. Township Request - Seal Coating
d Fire Board - Request to Hire Firefighters
Adjourn
o
o.
9.
10.
File
2.~ College Avenue North, DO Box 66s . Sdint. Joseph. Minnesotd ~6174
Phone 12.0.,6,.72.01 FdX 12.0.161.0")42.
St. Joseph City Council
July 7,2005
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CITY OF ST JOSEPH 07/05/05 1 :25 PM
Page 1
Bills Payable - Revised
Check
Search Name Comments Amount FUND DEPART OBJ
Nbr
035904 ONE CALL CONCEPTS, INC notification- $217.05 601 49440 319
035904 ONE CALL CONCEPTS, INC notification- $217.05 602 49490 319
035905 SEH water treatment $61,589.00 434 49440 530
035905 SEH pilot study wa $1,000.00 434 49440 530
035906 WSB & ASSOCIATES, INC Field Street $6,448.50 435 43120 530
035907 XCEL ENERGY may usage $2.73 101 45123 381
035907 XCEL ENERGY may usage $100.18 101 45202 381
035907 XCEL ENERGY may usage $1,932.95 101 43160 386
035907 XCEL ENERGY may usage $21.69 101 42610 386
035907 XCEL ENERGY may usage $110.98 101 43120 383
035907 XCEL ENERGY may usage $912.40 101 41941 381
035907 XCEL ENERGY may usage $54.63 101 43120 381
035907 XCEL ENERGY may usage $284.42 101 41941 383
035907 XCEL ENERGY may usage $572.26 101 41942 381
035907 XCEL ENERGY may usage $3.28 101 42500 326
035907 XCEL ENERGY may usage $17.93 601 49410 381
035907 XCEL ENERGY may usage $59.62 101 45201 383
035907 XCEL ENERGY may usage $24.91 101 45201 381
035907 XCEL ENERGY may usage $36.42 101 45201 381
035907 XCEL ENERGY may usage $312.49 101 41942 383
035908 STEARNS COUNTY AUDITOR-TREAS Platting well field $275.00 434 49440 530
035909 COMMISSIONER OF REVENUE Reg pp 13 $1,347.73 101
035910 EFTPS Reg pp 13 $889.06 101
035910 EFTPS Reg pp 13 $2,131.30 101
035910 EFTPS Reg pp 13 $3,149.03 101
035911 ING LIFE INS & ANNUITY COMPANY deferred comp $125.00 101
035912 PERA retirement pay-Reg $4,011.10 101
035913 EFTPS Fire pp 1 Medicare $854.24 101
035913 EFTPS Fire pp 1 Social $3,652.42 101
035914 A-1 TOILET RENTAL Northland Park & $127.80 490 45203 531
035915 ACCLAIM BENEFITS-REIMB Dependant care $285.50 101
035916 ALLIED WASTE SERVICES Fire Hall $54.54 105 42220 384
035916 AlliED WASTE SERVICES Millstream Park Cty $219.51 101 45202 384
035916 ALLIED WASTE SERVICES Water Plant $54.53 602 49490 384
035916 ALLIED WASTE SERVICES June Collection $11,157.38 603 43230 384
035917 AMERICAN BUSINESS FORMS utility bills $151.65 602 49490 200
035917 AMERICAN BUSINESS FORMS utility bills $151.65 601 49440 200
035917 AMERICAN BUSINESS FORMS utility bills $151.65 603 43230 200
035918 AUTO VALUE PARTS STORES - WEST fuel, air, oil filers $631.79 105 42220 220
035919 BAUERL Y COMPANIES calcium chloride $177.43 101 43120 210
035920 BLUE CROSS BLUE SHIELD MN August Med $8,236.00 101
035921 CAMERA TRADER 3 reprints $15.20 101 42120 210
035922 CENTRAL MCGOWAN Medical Oxygen $33.83 105 42270 210
035923 CHADER BUSINESS EQUIPMENT Maint agreement $47.66 101 42120 220
035924 CHEM DRY OF ST. CLOUD clean fire hall/mtg $340.80 101 41941 300
035925 CRABTREE COMPANIES, INC. laserfiche annual $1,148.00 101 41430 582
035926 FLEXIBLE PIPE TOOL COMPANY proofer assembly $249.66 601 49430 210
035927 HACH COMPANY fluoride reagent $235.37 601 49420 210
035928 HARD RIVES 3 ton asphalt $100.65 101 43120 210
035928 HARD RIVES millstream $271.58 101 45202 210
035929 HAWKINS WATER TREATMENT GROUP T-influent bod $91.20 602 49480 312
035929 HAWKINS WATER TREATMENT GROUP T-Phosphorus $40.20 602 49480 312
035929 HAWKINS WATER TREATMENT GROUP hydrofluosilicic $373.77 601 49420 210
035930 INSPECTRON INC building $9,250.00 101 42401 300
035931 KEEPRS, INC/CY'S UNIFORMS P Jansky gloves $39.95 101 42120 171
035931 KEEPRS, INC/CY'S UNIFORMS inital uniform $346.96 101 42120 171
035931 KEEPRS, INC/CY'S UNIFORMS orginal issue-M $507.75 101 42120 171
035931 KEEPRS, INC/CY'S UNIFORMS citation holder $25.51 101 42120 210
035932 LINGL, GREG & JULIE cleaning $350.00 101 41942 300
035933 LOSO, ANDREW Fire Hall Cleaning $225.00 105 42281 300
035934 LOSO, NATHAN 2 Council Mtgs, 1 $120.00 101 41950 103
035935 M-R SIGN CO., INC. 8-street sign $259.10 101 43120 210
CITY OF ST JOSEPH 07/05/05 1 :25 PM
Page 2
Bills Payable· Revised
Check
Search Name Comments Amount FUND DEPART OBJ
Nbr
035936 MAIER TYPEWRITER SERVICE repair typerwriter $61.50 101 41430 220
035937 METRO FIRE 200' hose $400.94 105 42220 240
035937 METRO FIRE wyw for apartment $286.93 105 42220 240
035938 METRO PLUMBING & HEATING repair millstream $65.00 101 45202 220
035939 MIDWAY IRON AND METAL resshitch, lights $45.65 101 43120 210
035940 MINNESOTA BENEFIT ASSOCIATION July ins-J Klein $38.84 101
035941 NCPERS GROUP LIFE INSURANCE life insurance-July $9.00 101
035942 PITNEY BOWES postage $152.10 101 41430 322
035942 PITNEY BOWES postage $77.22 101 42120 322
035942 PITNEY BOWES postage $4.68 602 49490 322
035943 QUALIFICATION TARGETS INC Targets $123.43 101 42140 210
035944 RIDGEWATER COLLEGE Bill, Jacobson, $180.00 105 42240 443
035945 SCHWEGEL'S TELEPHONE SERVICES cordless headset $133.13 101 41430 570
035946 SEH Morningside Acres $695.82 101 43131 303
035946 SEH Foxmore Hollow $525.30 101 43131 303
035946 SEH Callaway Street $86.90 425 43122 530
035946 SEH Cloverdale Improve $13,582.10 431 43120 530
035946 SEH Hillstreet & 3rd $19,790.53 433 43120 530
035946 SEH Water System $7.29 101 43131 303
035946 SEH Lahr Property $21.60 101 43131 303
035946 SEH Northland 8 $183.40 430 43120 530
035946 SEH Industrial Park $787.10 101 43131 303
035946 SEH Graceview $472.50 101 43131 303
035946 SEH Feed Mill $69.89 101 43131 303
035946 SEH Northland Heighs $4,986.04 101 43131 303
035946 SEH Northland Heighs $3,810.90 101 43131 303
035946 SEH Graceview 3 Plat $2,334.10 101 43131 303
035946 SEH Pond View Plat 9 $443.40 101 43131 303
035946 SEH City mapping $812.50 101 43131 303
035946 SEH Feld Property $404.48 101 43131 303
035946 SEH North Corridor $536.80 101 43131 303
035946 SEH Graceview 2 $90.00 101 43131 303
035946 SEH CR 121 Improve $454.00 425 43122 530
035946 SEH Mun State aid $454.00 101 43131 303
035946 SEH 2005 Arcon Dev $3,008.52 101 43131 303
035946 SEH Midnight Haulers $412.00 101 43131 303
035946 SEH Field Str Corridor $349.86 435 43120 530
035946 SEH Investigate Add'l $1,102.44 434 49440 530
035946 SEH Liberty Pointe $172.85 428 43124 530
035947 SPRINT mobile unit $153.15 101 42151 321
035948 ST. JOSEPH DOLLARS FOR SCHOLAR donation from fire $250.00 101
035949 ST. JOSEPH NEWSLEADER Legal ad-Liberty $54.00 428 43124 530
035950 STEARNS COOPERATIVE ELEC. ASSN May usage $537.75 101 43160 386
035950 STEARNS COOPERATIVE ELEC. ASSN May usage $45.50 602 49480 381
035950 STEARNS COOPERATIVE ELEC. ASSN May usage $43.92 602 49472 381
035950 STEARNS COOPERATIVE ELEC. ASSN May usage $50.13 602 49473 381
035950 STEARNS COOPERATIVE ELEC. ASSN May usage $61.38 602 49471 381
035950 STEARNS COOPERATIVE ELEC. ASSN May Usage $331.01 101 45201 381
035951 TIREMAXX SERVICE CENTERS repair tire $16.94 101 45202 220
035951 TIREMAXX SERVICE CENTERS wiper blade $25.00 101 42152 210
035951 TIREMAXX SERVICE CENTERS repair tire $24.95 101 45202 220
035951 TIREMAXX SERVICE CENTERS repair tire $28.62 101 45202 220
035952 TRAUT WELLS Water $35.00 601 49420 312
035953 TROBEC ENTERPRISES trans to Lake $26.50 105 42240 331
035954 US CABLE office internet $50.55 101 41430 321
035955 VERIZON WIRELESS cell phone $1.19 105 42250 321
035956 XCEL ENERGY June usage $22.87 101 45202 381
035956 XCEL ENERGY June usage $16.29 101 45201 381
035956 XCEL ENERGY June usage $95.45 101 43160 386
035956 XCEL ENERGY June usage $33.42 101 45201 383
035957 ZEP MANUFACTURING maintenance $90.84 101 43120 210
035957 ZEP MANUFACTURING maintenance $90.84 101 45202 210
035957 ZEP MANUFACTURING maintenance $90.84 101 45201 210
$185,173.8
Draft
June 1, 2005
Page 1 of 4
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session
on Wednesday, June 1, 2005 at 3:00 PM in the St. Joseph City Hall.
Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke. City
Administrator Judy Weyrens.
City Representatives Present: City Engineers Joe Bettendorf and Tracy Ekola, Dick Taufen, Mike
Sworski, Jeff Ledin, Todd LaVold, Duane Day, Tom Wesolowski, Darrell Schneider
New Water Treatment Facilitv: Jeff Ledin moderated the meeting, noting that this was a work session to
show the City where SEH has progressed with information gleaned from earlier meetings.
Tom Wesolowski, SEH Process Engineer, briefly reviewed the layout of the building based on process
concerns. Two drawings were handed out illustrating the structure from the process angle. These are
attachments 1 and 2. Attachment 1 is of the lower level of the plant, which includes the backwash recycle
tank, the clear well, the pump room, chemical feed rooms, and the meter repair room. Attachment 2
includes the detention tank, the filters, the plate settler, the pipe galleries, the sludge tank, and other
offices and control rooms.
The site has provided some difficulty, with the area ground water only being two (2) feet below the
existing ground surface. This precludes the clear well being placed underground, which is normally how
SEH would design the plant. The Minnesota Health Department does not allow for a portable water
storage tank being placed into ground water. Similarly, it is less desirable to construct the Backwash
Recycle Tank below the ground and into the ground water. Costs for dewatering during construction can
escalate costs needlessly.
The Council brought up a concern regarding extra costs for the tanks being above grade. SEH
acknowledged that there are additional costs for additional exterior wall coverings, which would be over
and above traditional in-ground storage tanks. However, SEH believes this easily outweighs the
additional costs should the building be lowered and spread out over more area.
During the pilot study of the water found in the area, it was determined that the iron content is higher than
at previously considered sites. The iron found is around 2.0 ppm, and the previous values have been
around 1.0 ppm. This additional iron makes it more imperative that the process include detention time
prior to filtration. This allows for better coagulation of the iron, making it easier to filter during the filtration
part of the process. The new layouts include the necessary detention tank.
Also with the higher iron content, more iron sludge will be produced during the backwash of the filters.
This sludge will also be more difficult to handle. With these parameters in mind, SEH has looked into the
inclusion of a plate settler in the process train. The inclusion of a plate settler is two-fold. One, it will
thicken the sludge requiring less storage for the sludge. This is important since there is no sanitary sewer
available at the site. Second, less backwash recycling storage is required. This is due to the ability to
recycle backwash immediately after backwashing. Normally, a rest period is required prior to pumping
water from the recycling basin and into the process train. Due to the rest period requirements, normally
the backwash basins are sized to hold the volumes of two backwash cycles.
On-site sanitary collection was discussed at this time. There will be no on-site sanitary sewer treatment
system. It is not desirable to have an on-site treatment amidst the City's well field. Instead, on-site
sanitary sewage will need to be collected and stored in a holding tank. This will require periodic pumping
from a septic hauler. SEH will work on sizing this tank for convenient pumping.
Having a split-level arrangement with a lower level fully accessible to people and vehicles allows for
chemical feed rooms to be located in the lower area. This will allow direct access for deliveries. Therefore,
there will be doors to go outside allowing access for the deliveries. There also will be interior doors for
access by the operators without need to go outside.
Draft
June 1, 2005
Page 2 of 4
The meeting was then turned over to Todd LaVold, SEH architectural team member, to review the
building component view of the water treatment facility. Another packet of drawings was distributed at this
time. These drawings are included as Attachments 3 thru 8. Attachments 3 thru 5 are floor plans for the
three levels; lower, mid and upper respectively. Attachment 6 is a sectional view roughly through the
center of the building. Attachments 7 and 8 are exterior building elevations.
The building has been set up to work with the site and has allowed a split-level arrangement. The upper
level includes the meeting and control rooms. In and around the meeting room is an area, which can
allow public access to the building. To facilitate this, a unisex restroom has been included in this area.
Access control points have been included beyond the public area, which will keep the public out of areas
to which they do not need access.
Access for staff will be through the lower area in and around the garage, and the locker rooms can be
used for their restroom needs.
Currently, the building elevations illustrate the use of three building coverings: stone, brick, and metal
panel.
Todd also handed out site layout drawings. These are Attachments 9 and 10. Attachment 9 shows the
site's proximity to Highway 94 at CSAH 2 exit. Attachment 10 shows a closer view of the site.
This new site layout differs slightly from what the City has been shown previously. The new site layout
has the building oriented directly on a north/south bearing. Previously, the site layouts have had the
building parallel with the adjacent frontage road. This would put the building on a roughly
northwesUsoutheast access.
Todd discussed his reasoning for pursuing the north/south axis rotation. It would allow light to be
collected in windows located along the highest level. This would allow for light to penetrate throughout the
building, lessening the amount of artificial light being used. This orientation, along with the 'T'
configuration, aids in hiding undesirable visual effects, i.e., chemical rooms, garage components, and on-
site storage.
The east and west elevations illustrate how the ground slopes around the building and how the higher
access is in front and lower in back.
The lower building level currently does not indicate a service door into the garage area. SEH will include
one during design.
A discussion was then held on access points to the locker rooms. There was a concern that the operators
inside the plant would have to go out into the garage area to access the locker rooms. It is intended to
have an additional door between the garage and the hallway leading to the locker rooms and meter
rooms. The door currently shown was meant as a controlled access point. There is City staff that may
have access to the garage but may not have necessarily have access to the water treatment plant. This
control point helps keep such people away from chemical feed rooms. SEH will review this more during
the design phase.
The size of the meeting room is roughly 400 square feet. The City discussed how this would be
appropriated for use by all other City staff and not just the water treatment staff. The City requested that
SEH look into what would be required to provide audio/visual teaching aides to make this a training room.
SEH will follow up on this.
The City requested that additional parking spaces be included at the front of the building since the
meeting room is being considered for multiple uses.
Draft
June 1 , 2005
Page 3 of 4
The City asked how the plant would work for expansion. Jeff briefly explained the economics of building in
expansion at this time or to make sùre our design does not preclude expansion. SEH has taken this
philosophy in mind in setting up the treatment process.
The pilot study reviewed filter run times for filters at 2.0 gpm/sf and 3.0 gpm/sf, which directly equates to
the plant being set for 2.0 MGD (million gallons per day) and 3.0 MGD. The pilot study shows run times
for 2.0 MGD at 40 hours before terminal head loss and 28 hours for 3.0 MGD. This summarizes that the
plant, as currently configured, can be expanded to a 3.0 MGD plant without structural modification. Only
some internal items will need review for additional well(s) and/or additional pumpage.
During design, SEH will also further review chemical feed needs as to equipment sizing and will evaluate
the economy to upsize or not at this time.
To expand the plant to the ultimate design being considered, 4.5 MGD building modifications would be
required. The current configuration allows for this. Two additional filter bays would be added, probably
onto the right side (east) of the building. Additional detention time would require additional detention tank
sizing. This would be accomplished on the left-hand side (west) of the building. SEH will keep these
expansions in mind during design and will look into the inclusion of knockout panels in the required areas.
The existing plant will be run until it is no longer feasible to do so, When this happens, an additional 1 .0
MGD loading would be placed onto the new plant. These contingencies will be considered during review
of operations of the plants in tandem and when future expansions may need to be required.
When the new plant goes on line, the City will be required to chlorinate their water. Currently, the City is
not chlorinating but has in the past. The City plans to start chlorination next spring to get the customers
used to the water being chlorinated. This will also aid in keeping the customers from blaming the new
plant for the change in their water.
Fencing was discussed, and several ideas were kicked around. It was concluded that some sort of
decorative fencing be reviewed and fit into the building scheme. It was also concluded that the only area
needing fencing was the Jower parking area, including in front of the garage. Gates and access will be
sized for appropriately sized delivery trucks. The most size-prohibitive vehicle the City would have would
be a jetter truck. This would be similar in size to a chemical delivery truck. The fence should not be
industrial looking.
Site storage will need to include an area for storage of pipes and hydrants.
The City asked that SEH follow current design standards to set an example for future commercial
expansion within the City. .
Keeping in mind that an example needs to be set for others, the City asked that SEH look into including
the generator inside the WTF structure. There will be treatment setback issues that will be incorporated
into the design. The most logical place right now appears to be in or around the garage and locker room
area.
SEH asked if natural gas is available to power the generator. However, other propellant options may be
more economical. SEH will evaluate these alternatives and report back to the City.
SEH will confirm who would provide electrical service to the plant.
The anticipated schedule is to have a 30% set of drawings done by the end of this month. SEH will
proceed with soil boring and site surveys based on the layout presented today. Once the 30% set of
drawings has been completed, SEH will meet with the MPCA, the governing review agency, to get them
in the loop early. SEH will pursue getting MPCA on board and comfortable with the design parameters. At
this time, SEH will also meet with the City to review progress and discuss direction of the project.
Draft
June 1, 2005
Page 4 of 4
The ultimate goal is to have a biddable set of drawings completed by September so that the job can be
bid and work commenced yet this construction season, weather permitting.
Security was discussed. SEH will develop some quotes from area vendors and report their findings to the
City. SEH would like an idea of security needs so that electrical requirements for the system can be
included in the project.
The meeting was adjourned.
Judy Weyrens
Adm in istrator
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
DATE: June 22.2005
o Engineering
ORIGINATING DEPARTMENT
Tyson Hajicek, PE
DEPARTMENT APPROVAL
AGENDA ITEM
2005 Cloverdale Area Improvements
PREVIOUS ACTION
Approved payment No.1.
RECOMMENDED COUNCil.., ACTION
Approve for payment No.2.
FISCAL IMPACT
$170,172.49
COMMENTS/RECOMMENDATIONS
None.
X:\S\stjoe\cornmon\D39 Req Council Action\0405 pmt 2 062205.doc
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SEH
June 21,2005
RE: S1. Joseph, Minnesota
2005 Cloverdale Area Improvement
SEH No. A-STJOE 0405
City of St. Joseph
Honorable Mayor and City Council
c/o Judy Weyrens, Administrator
St. Joseph, MN 56374-0668
Dear Mayor and Members of the Council:
Enclosed please find Application for Payment No.2 for this project.
We have reviewed this application and it appears to be in order. When payment is made, sign all
copies and distribute as follows:
Larson Excavating Contractors, Inc.
SEH
City of St. Joseph
If you have any questions, please feel free to call us,
Sincerely,
¿f~
Project Engineer
Jmw
Enclosures
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I Attachment: Yes Of No
REQUEST FOR COUNCIL ACTION
DATE: June 22. 2005
Engineering
ORIGINATING DEPARTMENT
Tyson Hajicek
DEPARTMENT APPROVAL
AGENDA ITEM
2005 Hill Street & 3rd Ave SW Improvements
PREVIOUS ACTION
Application for Payment No. 1.
RECOMMENDED COUNCIL ACTION
Approve for payment No.2.
FISCAL IMPACT
$140,899.01
COMMENTS/RECOMMENDA nONS
None.
X:\S\o;tjoe\common\D39 Req Council Action\0411 pmt 2 062205.doc
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Ace' A.,
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SEH
June 21, 2005
RE: St. Joseph, Minnesota
2005 Hill Street & 3rd Ave SW
Improvements, St. Joseph, MN
SEH No. A-STJOE 0411.01
City of St. Joseph
Honorable Mayor and City Council
c/o Judy Weyrens, Administrator
St. Joseph, MN 56374-0668
Dear Mayor and Members of the Council:
Enclosed please find Application for Payment No, 2 for this project.
We have reviewed this application and it appears to be in order. When payment is made, sign all
copies and distribute as follows:
RL Larson Excavating, Inc.
SEH
City of St. Joseph
If you have any questions, please feel free to call us.
~ /-
Tyson Hajic¿f;;
Project Engineer
Jmw
Enclosures
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I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Police
ORIGINATING DEPARTMENT
DATE: July 5, 2005
a
D
NT APPROVAL
AGENDA ITEM: Updated Mutual Aid Agreement
PREVIOUS ACTION: None
RECOMMENDED BOARD ACTION: Pass
FISCAL IMPACT: None
COMMENTSIRECOMMENDATIONS: As some of you may remember, we did an update on this
agreement approx two years ago, Changes made this time are in section 10. Charges to Requesting Party.
You will see that there is a time limit that officers will work before the requesting party is charged. The
reason for this is that FEMA will not pay for officer's time unless an agreement like this one is in place.
Charging is still up to the agency that sends the officer. This will help recoup the cost if officers are
needed for a long period of time.
MUTUAL AID AGREEMENT FOR THE USE OF
LAW ENFORCEMENT PERSONNEL AND EQUIPMENT
The parties to tIns Agreement are governmental units of the State of Minnesota. This
Agreement is made pursuant to Minnesota Statues § 471.59, which authorizes the joint and
cooperative exercise of powers, common to contracting parties.
NOW, THEREFORE, it is mutually agreed as follows:
1. Purpose.
The purpose of this Agreement is to allow a city or county, which is a Party to this
Agreement to malœ available to another city or county that is a Party to this Agreement
their police personnel and police equipment in case of emergencies or special
enforcement activities,
2. Definitions.
A. "Party" means a governmental unit, which is a Party to this Agreement. "Parties"
is the plural of Party.
B. "Requesting Official" means the person designated by a Party who is responsible
for requesting assistance from other Parties.
C. "Requesting Party" means a Party which requests assistance from other Parties.
D. "Responsible Official" means the person designated by a Party who is responsible
to determine whether and to what extent that Party should provide assistance to a
Requesting Party,
E. "Responding Party" means a Party, which provides assistance to a Requesting
Party.
F. "Special Enforcement Activity" means a cooperative effort by Parties, which is
non-emergency in nature and is intended to focus law enforcement efforts on an
area of concern. Examples include but are not limited to traffic enforcement
activities (Safe and Sober and Night Cap Details), criminal investigation activities
and special circumstances.
3. Parties.
A. The initial Parties are The Counties of Benton and Steams and The Cities of
Sartell, Sauk Rapids, St. Cloud, St. Joseph, Waite Park, Rice, Albany, Avon,
Belgrade, Brooten, Cold Spring, Eden Valley, Kimball, Melrose, Paynesville,
Richmond and Sauk Centre.
B, Other Cities or Counties may become a party to this Agreement upon approval of
those cities or counties that are parties at the date of the request. The new Party
wil1 sign a copy of this Agreement. Existing Parties will not be required to resign.
3. Need for Assistance.
A. Request for assistance will be made when there is a reasonable need for
emergency assistance or the need to organize a Special Enforcement Activity.
B. An emergency situation under this Agreement will constitute any request for
assistance in \vhich an officer believes there is an immediate threat to the officer's
safety or to the safety of other persons or property in the officer's city or county
and where additional police support may be of assistance in accordance to policy.
C. The Chief of Police or Sheriff, in the Chiefs absence or Sheriffs absence, the
officer on duty and in charge will detem1Íne and authorize a request for
assistance.
D. The Chief of Police or Sheriff of each city or county will implement a policy
regarding requesting and providing emergency assistance or participating in a
Special Enforcement Activity. The policy will set forth the circumstances under
which aid may be requested and the circumstances under which aid \vill be
provided by the responding municipality,
4. Control Over Emer~encv Scene or Special Enforcement Activit\'.
The Requesting Party will be in command of the emergency scene or Special
Enforcement Activity. The police personnel and equipment will be under the direction
and control of the Requesting Party until the Responding Official \vithdra-ws assistance.
This section does not mean that the Responding Party's persOlmel will be considered
employees of the Requesting Party for the purposes of payroll and worker's
compensation.
5. No Requirement to Respond.
Both Parties understand that police assistance \vil1 only be provided if such assistance
does not unduly jeopardize the la\'/ and order or police protection \vithin the city who is
requested to respond, Neither Party, nor its police officers, win be liable to the other
Party for failure to provide police personnel or equipment in response to a call for
assistance from the other party,
2
6. Withdrawal of Assistance.
\Vhenever a Responding Party has provided assistance to a Requesting Party, the
Responding Official may at any time recall such assistance or any part thereof when the
Responding Official deems it necessary to provide for the best interests of the
Responding Official's own community. Such action will not result in the liability to any
Party.
7. Reciprocal Defense and Indemnification.
A. The intent of the indenmification requirement of this section is to impose on each
Requesting Party a limited duty to defend and indemnify any Responding Party
for claims arising within the Requesting Party's jurisdiction subject to the limits
of the liability under Minnesota Statues, Chapter 466. The purpose of creating
these reciprocal duties to defend and indemnify is to simplify the defense of
liability claims by eliminating conflicts among defendants, and to permit liability
claims against multiple defendants from a single occurrence to be defended by a
single attorney. Therefore, for the purposes of the MÍlmesota Municipal Tort
Liability Act (Minn. Stat. 466), the employees and officers of the Responding
Party are deemed to be employees (as defmed in Minn. Stat. § 466.01, subdivision
6) ofthe Requesting Party.
B. The Requesting Party agrees to indemnify and defend against any claims brought
or actions filed against the Responding Party or any officers, employees or
volunteers of the Responding Party for injury or death to any third person or
persons, or damage. to the property of third persons, arising out of the
performance and provision of assistance in responding to a request for assistance
by the Requesting Party pursuant to this Agreement. The Responding Party will
be construed to be "responding to a request for assistance" during the period of
time that the officer is outside of the city limits or county borders of the
responding officer in responding to the request.
C. Under no circumstances will a Party be required to pay on behalf of itself and
other Parties, any amounts in excess of the limits on liability established in
Minnesota Statutes, Chapter 466, applicable to only one Party. The limits of
liability for some or all Parties may not be added together to detem1ine the
maximum amount of liability for any Party,
8. Responsibilitv for Eouipment.
A Responding Party will be responsible for damages to or loss of its own equipment.
Unused equipment provided by the Responding Party will be returned to the Responding
Party by the Requesting Party when circumstances pem1Ìt this to be done. Each Party
waives the right to sue any other Party for any damages or loss of its equipment even if
the damages or losses were caused \vholly or partially by the negligence of any other
Party, its officers, employees or volunteers.
9. 'Workers Compensation.
Each party \vill be responsible for injuries or death of its own personnel. Each party will
maintain workers' compensation insurance or self-insurance coverage, covering its O\vn
personnel while they are providing assistance pursuant to this Agreement. Each party
waives the right to sue any other party for any workers' compensation benefits paid to its
own employee or volunteer or their dependants, even if the injuries were caused wholly
or partially by the negligence of any other party or its officers, employees, or volunteers.
10. Charges to the Requesting Party,
A. A Responding Party to this Agreement will levy no charges for assistance
rendered to a Requesting Party under the tenns of this Agreement unless that
assistance is for emergency assistance and continues for a period of more than 48
hours, If emergency assistance provided under tIns Agreement continues for
more than 48 hours, the Responding Party \vill submit to the Requesting Party an
itemized bill for the actual cost of any assistance provided after the initial 48 hour
period, including salaries, overtime, materials and supplies and other necessary
expenses; and the Requesting Party will reimburse the party providing the
assistance for that amount.
B, Such charges are not contingent upon the availability of the federal or state
government funds.
C. If an officer \vho is rendering assistance under this Agreement is required to take
a mandatory leave of absence because of discharge of the officer's weapon in the
line of duty or for any other reason, the Requesting Party will reimburse the
Responding Party for the salary of the officer while on leave of absence.
11. No Joint Entitv or Partnership,
This Agreement does not intend, nor does it create, any joint entity or partnerships
between the Cities.
12. Duration.
This Agreement will be effective on the date it is executed by the initial Parties and will
continue indefinitely unless tenninated as provided herein. The 8t. Cloud City Clerk wíll
notify the Parties of the effective date.
13. Withdrawal.
Any Party may withdraw from this Agreement, by resolution of its city council, provided
that the Party gives a 60-day notice to the other Parties.
14. Termination.
This Agreement wíll tenninate when fewer then two Parties wish to continue to
participate in this Agreement.
15. Posting.
A copy of this Agreement wíll be posted at each police department and sheriff
department headquarters for each of the Parties that are participating in this Agreement.
16. Execution.
All Plli-ties need not sign the same copy. Each Party will file the signed Agreement with
the 8t. Cloud City Clerk. Each Party hereto has read, agreed to and executed this
Agreement on the date indicated.
COUNTY OF STEARNS, MINNESOTA
By:
DATE:
Title:
By:
Title:
COUNTY OF BENTON, MINNESOTA
By:
DATE:
Title:
By:
Title:
CITY OF SARTELL, MII\1\'ESOTA
By:
Title:
By:
Title:
CITY OF ST. JOSEPH, 1\lIN1\'ESOTA
By:
Title:
By:
Title:
CITY OF \VlliTE PARK, rvIIN1\:'ESOTA
By:
Title:
By:
Title:
DATE:
DATE:
DATE:
CITY OF SA UK RAPIDS, MINl\'ESOT A
By:
DATE:
Title:
By:
Title:
6
CITY OF RICE, MINNESOTA
By:
Title:
By:
Title:
CITY OF ALBANY, MINNESOTA
By:
Title:
By:
Title:
CITY OF AVON, I'v1II\.TNESOTA
By:
T it1e:
By:
Title:
CITY OF BELGRADE, MINNESOTA
By:
Title:
By:
Title:
DATE:
DATE:
DATE:
DATE:
CITY OF COLD SPRING, lVIThTNESOTA
By:
Title:
By:
Title:
CITY OF EDEN VALLEY, IVITh"'l\1ESOTA
By:
Title:
By:
Title:
By:
Title:
By:
Title:
CITY OF BROOTEN, MII\~'ESOT A
DATE:
DATE:
DATE:
CITY OF KIMBALL, MTI\~TESOTA
By:
Title:
DATE:
By:
Title:
CITY OF MELROSE, .MINNESOTA
By:
Title:
By:
Title:
CITY OF PAYNESVILLE, MINNESOTA
By:
Title:
By:
Title:
CITY OF RICHMOND, MINNESOTA
By:
Title:
By:
Title:
DATE:
DATE:
DATE:
CITY OF SAUK CENTRE, MINNESOTA
By:
Title:
By:
Title:
DATE:
I Attachment: Yes or No I.
REQUEST FOR COUNCIL ACTION
DATE:
July L 2005
ORIGINATING DEPARTMENT
Tracy L. Ekola, PE
DEPARTMENT APPROVAL
Engineering
AGENDA ITEM
2004 Callaway Street Improvements
PREVIOUS ACTION
Application for Payment No.2. Paid 43,545.30 on October 29,2004.
RECOMMENDED COUNCIL ACTION
Approve for payment No.3.
FISCAL IMPACT
$16,884.45
COMMENTS/RECOMMENDA TIONS
None.
X:\Slstioe\conllllon\D39 Req Council Ac!ion\0404 pm! 3 0701 OS.doc
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SEH
REceiVED
JUL 0 5 2005
CITY OF ST. JOSEPH
July 1,2005
RE: St. Joseph, Minnesota
2004 Callaway Street Improvements
SEH No. A-STJOE 0404 14
Honorable Mayor and City Council
c/o Ms. Judy Weyrens
Ci ty Administrator
City of St. Joseph
P.O. Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the City Council:
Enclosed please find Application for Payment No.3 for this project.
We reviewed this application and it appears to be in order. When payment is made, sign all copies
and distribute as follows:
Larson Excavating
SEH
City of St. Joseph
If you have any questions, please feel free to call us.
Sincerely,
/~ .--.
L. 11 ¿¿ ú-'} ¿;jz:.~¿____
Tracy L. Ekola, PE
Project Engineer
Jmw
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I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Assessor Appointment
DATE: July 7, 2005
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Assessor Appointment - Requested Action: Appoint Ollie Lesnick Assessor for the Assessment Year
2006.
PREVIOUS ACTION
RECOMMENDED COUNCIL ACTION
Authorize the Mayor and Councilors to execute the Assor Agreement form
FISCAL IMP ACT
COMMENTS/RECOMMENDATIONS
The attached minutes from the 2004 Board of Review meeting indicated the pending retirement of Ollie
Lesnick as City Assessor. To help Steams County manage the additional work load, Lesnick agreed to
complete the 2005 Assessment. I have contacted the County for a cost proposal to complete assessing
services based on the action of 2004, Since that time Lesnick has expressed to the County the desire to
complete one more year. Enclosed in the packet is the cost estimate provided by Steams County.
April 6, 2004
Page 2 of 2
84-53790-200
Chad Hess requested review of his property as the statement indicated
he had new improvements of $ 17,400 and in fact he has done nothing to
his property. After reviewing the property, it was noted the property
owner is correct. Therefore, Lindval recommends reducing the proposed
value from $ 145,200 to $ 127,800.
84-53474-068
Deb and Scott Schmidt have requested a review of their property as the
value has increased from $ 107,500 to $ 115,000. After discussion
Lindval and Lesnick concurred that the proposed valuation is justified
and do not recommend amending such.
84-53440-010
Catholic Charities has requested review of the Senior Apartments
located on West Minnesota Street. Lindval stated that he received this
request earlier this same day and has not had an opportunity to review
the property. He requested that the Board of Review not be closed at
this meeting so that the final review of this property may be completed.
Utsch made a motion to accept the recommendations of the City and County Assessor making the
following adjustments for the 2004 Assessment, payable 2005:
NAME PID NUMBER Proposed Adjusted Increase
Assessment Assessment (Decrease)
J. Miller 84-53733-175 175,000 0
J. Miller 84-53733-176 73,200 63,500 -9,700
A Kvatum 84-53475-057 127,700 123,400 -4,300
R. DeSmet 84-53533-067 156,700 150,600 -6,100
Heid Construction 84-53533-068 158,000 151,800 -6,200
Heid Construction 84-53533-069 157,600 151,400 -6,200
M. Mitra 84-53533-070 157,600 151,400 -6,200
Scott Schmidt 84-53474-068 115,800 0
Chad Hess 84-53790-200 145,200 127,800 -17,400
This motion further leaves open the Board of Reivew Hearing until the City and County Assessor
have an opportunity to review and submit a report on the objection of Catholic Charities. The
motion was seconded by Rassier.
Discussion: Rassier questioned the proposed reduction for J. Míller as he believes the proposed
assessment is reasonable and is not convinced the area is low thereby creating an adjustment.
The motion carried unanimously by those present.
Assessor Appoint - Tax year 2005, Collectible 2006: Lindval reported that Lesnick has indicated that he
would like to retire as City Assessor. The City currently assesses over 1600 parcels which is a
considerable workload. The County is requesting that Lesnick provide services for one more year so that
the County may plan for the additional work load. The Council by consensus agreed to provide assessing
services for the year 2005 and then negotiate with the County to assume the services after that
assessment year.
Adjourn: The meeting was adjourned by consensus at 7:40 PM.
Judy Weyrens
Administrator
COUNTY
OF
STEARNS
Assessor's Office
Administration Center Rm 37 . 705 Courthouse Square' St. Cloud, MN 56303
612-656-3680 FAX 612-656-3977
_0',," .co, _ _ "__ "," " -~----_- -.'. _ ._ ',- " - .-.'..- . .-.._ --. 'c. _ -"_.' _ ..': ". - ~
PLEASERETUlm·.TIlIS;FORMASSOONASPOSSIBLE
01\ lobo ¡ex.., Assessor of S"t ( 1£eB::¡ G~ shaJJ be employed by said
district for the assessment year 2006.
It is our decision to rehire our local assessor
It is our decision to hire a new local assessor
Please submit name and address
-----------------------------------------------------------------
-----------------------------------------------------------------
-------------------------------------~---------------------------
Telephone Number:
It is our decision to have the County Assessor's Office review our district for the 2006
assessment.
, Chairperson/Mayor
, Supervisor/Council Member
, Supervisor/Council Member
, Supervisor/Council Member
, Supervisor/Council Member
, Clerk
, Local Assessor
RECE~VED
,HJL () 1 2005
#875·8898
"Affirmative Action / Equal Opportunity Employer"
CITY OF ST. JOSEPH
COUNTY
OF
STEARNS
Assessor's Office
Administration Center RM 37 .705 Courthouse Square. st. Cloud, MN 56303
320-656-3680 . FAX 320-656-3977
May 31, 2005
Judy Weyrens
St. Joseph City Clerk! Admin
P.Q, Box 668
St. Joseph, Minnesota 56374
Dear Ms. Weyrens;
At your request, I have estimated the fee that Steams County would charge to do the 2006
assessment of St. Joseph City. The following are some of the details concerning the City:
2004 parcels- 1,704
2004 total value $202,096,700
Number Homesteads 1,026
Total new construction S 16,623,700
2005 parcels
2005 total value
Number of homesteads
Total new construction
1,786
5235,286,200
1,060
S 17,987,000
Based on the present assessment laws and procedures, on the above parcel numbers and growth,
I estimated that the fee to complete the 2006 assessment of St. Joseph City would be
approximately $17,000. The charge is based on the actual hours spend within the City.
If the City is interested in contracting with Steams County, please let me know as soon as
possible, I will place it in our schedule. If there are any questions or if you want me to attend a
council meeting, let me know.
Sincerely,
/
/ ,
,,', c" //~_/' <!'.-.;-: -~ --~-----------.........
'Gary Grossinger, SAMA
Steams County Assessor
~E~lkQ~J[b:n
'-' v..' \..-.! t:'"=o t \-,. 1'c.-uI ~~_.r'-.
YJN 3 ZOOS
CITY OF ST. JOSEPH
~875-889t-
"Affirmative Action / EQual Opportunitv Employer"
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Consent 3(h)
Certificate of Completion
DATE: July 7, 2005
ORIGINATING DEPARTMENT
DEP ARTMENT APPROVAL
AGENDA ITEM
Certificate of Completion - Requested Action: Authorize Certificate of Completion for Lot 1 Block 1
Indian Hills Park Plat.
PREVIOUS ACTION
At the June 16, 2005 City Council meeting Mark Lambert requested a certificate of completion relating to
a development agreement executed between the City of St. Joseph and Summit Management. The
Council authorized the Certificate.
RECOMMENDED COUNCIL ACTION
Authorize execution of the Certificate of Completion as it relates to the Development Agreement between
the City of St. Joseph and DM Building for Lot 1 Block 1 Indian Hills Park Plat.
FISCAL IMPACT
COMMENTSIRECOMMENDATIONS
After submitting the Certificate of Completion, the mortgage company Mark Lambert is working with is
also requesting a Certificate of Completion relating to the development agreement between the City of St.
Joseph and DM Building. The development agreement services as an encumbrance on the property and
Mark cannot refinance the apartments without clear title.
CERTIFICATE OF COMPLIANCE
The undersigned City Administrator/Clerk of the City of St. Joseph does hereby certify
that on June 16,2005, the City Council of the City of St. Joseph approved a resolution finding
that with regard to Lot 1 Block 1 Indian Hills Park Plat, John Meyer and Dorian Davidson have
perfonned their duties and obligations under the Developer's Agreement dated October 30, 2001
and recorded November 14, 2001 as document number 988119, and authorizing issuance ofthis
Certificate of Compliance.
Dated this 7th day of July 2005,
CITY OF ST, JOSEPH
By
Judy Weyrens, City Administrator/Clerk
STATE OF MINNESOTA )
)ss
COUNTY OF STEARNS )
On tlus ih day of July, 2005, before me, a notary public within and for said County,
personally appeared Judy Weyrens, the City Administrator/Clerk of the City of St. Joseph,
Minnesota, the municipal corporation named in the foregoing instrument, that said instrument was
signed on behalf of said municipal corporation by authority of its City Council and said City
Administrator/Clerk acknowledged said instrument to be the free act and deed of said corporation.
Notary Public
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Tom Gustafson - Cloverdale Project
DATE: July 7, 2005
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Tom Gustafson - Cloverdale Project Concerns
PREVIOUS ACTION
RECOMMENDED COUNCIL ACTION
FISCAL IMPACT
COMMENTSIRECOMMENDA TIONS
Tom Gustafson has requested to be placed on the agenda to discuss the following concerns:
1. Location of the Road - Gustafson is alleging that ih A venue is not constructed in the
location that was stated at the hearing, I have attached the page from the feasibility
report illustrating the location and Joe Bettendorf stated that the construction followed
the plan. Tracy will be available at the meeting to answer any questions on this matter.
2. Water/Sewer Access Fees - Gustafson is requesting to be charged the 2003 rate as Rick
Heid prepaid WAC/SAC fees before they were increased. I have had Ii discussion with
Gustafson to discuss this situation. When the City increases WAC/SAC fees the Council
provides a lapse of time before they become effective. In 2003 the City did just that, we
notified people that the fees were being increased. Heid found a loop hole in the
Ordinance which allowed him to prepay for any platted lot. Immediately after this the
City amended the Ordinance taking away the ability to prepay. We have provided
Gustafson with a report showing that everyone is being charged the same rate.
He is requesting that the Council allow the Cloverdale residents to pay the 2003 rates as
Heid was allowed to do, Again, the City tried to prevent Heid from prepaying fees and
could not. The attached detail illustrates that everyone connecting to the City system
since 2003 have paid the new rates.
3. Curb Cut - Gustafson will also be requesting that the Council authorize him to have a
second curb cut to his property. Originally Gustafson o\vned two lots, each containing a
curb cut. He has since sold the second lot and wants to add another one so he can place
his camper in the backyard, If the property would have had two curb cuts, he would be
allowed two. Mike Philips is allowed two as he had prior approval from St. Joseph
Township. In fact. at the Council meeting he asked if the City would honor the action of
St. Joseph Township. The Council agreed that if he provided proof that it was approved
by the Township \ve would honor the agreement. Enclosed in your packet is the letter
from the Township. The City is treating all residents the same in this matter and
preferential treatment is not provided to Philips, We have informed Gustafson that ifhe
could provide proof that St. Joseph Township had previously approved his request we
would honor the same. At this time the only alternative is for Gustafson to complete the
variance proceedings, paying the fee and providing evidence that a variance is granted.
TOWNSHIP OF SAINT JOSEPH
FROM THE OFFICE OF
July 9, 2003
Mike Phillipp
30018 95th Ave
81. Joseph, MN 56374
Dear Mr. Phillipp:
The 81. Joseph Town Board voted at the June 30, 2003 regular meeting to
grant you two (2) accesses to your property, the main access and a second
access to your storage building.
If you have any questions on this matter, please call me at 363-8825.
Sincerely,
/l /;) '?íJ
{¡:J ~f/
Ann Reischl
Town Clerk
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Attachment: ~ e) or No
REQUEST FOR COUNCIL ACTION
DATE:
June 30, 2005
Engineering
Tracy L. Ekola, PE
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
2005 Seal Coat Improvements
PREVIOUS ACTION
Authorize request for sealed quotes for 2005 Seal Coat Improvements on June 16, 2005
RECOMMENDED COUNCIL ACTION
Award bid to Allied Blacktop Company
FISCAL IMP ACT
See attached tabulation of bids.
COMMENTS/RECOMMENDATIONS
Engineer will review Alternate bid options versus Base Bid with Public Works Director before bid is
awarded.
X:\Slstjoelcommon\D39 Req Council Actionl0507 bid tab 063005.doc
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Attachment: ~, or No
REQUEST FOR COUNCIL ACTION
DATE:
June 30. 2005
Engineering
Tracy L. Ekola, PE
DEPARTMENT APPROVAL
ORIGINATING DEPARTMENT
AGENDA ITEM
Northland Heights Plans and Ad for Bid
PREVIOUS ACTION
Preliminary Plat approved and ordered preparation of plans and specifications on June 16,2005.
RECOMMENDED COUNCIL ACTION
Approval of Plans and Order Ad for Bid for Northland Heights
FISCAL IMP ACT
Per Feasibility Report presented on June 16,2005
COMMENTS/RECOMMENDATIONS
Ad for Bid is attached. Plans to be submitted to staff on July 7, 2005.
X:\S\s~oe\common\D39 Req Council Action\0503 ad for bid 063005.doc
RESOLUTION 2005-16
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS
Northland Heights
WHEREAS, pursuant to a resolution passed by the council on June 16, 2005, the City Engineer
(consulting engineer retrained for the purpose) has prepared plans and specifications for the
improvement of street, curb and gutter, water and sewer laterals for the plat entitled Northland
Heights and has presented such plans and specifications to the council for approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof,
are hereby approved.
2. The City Administrator shall prepare and cause to be inserted in the official paper an
advertisement for bids upon the making of such improvement under such approved plans
and specifications. The advertisement shall be published for twice, shall specify the work
to be done, shall state that bids will be opened and that the responsibility of the bidders will
be considered by the council at 7:00 PM on August 4, 2005, in the city council chambers of
the city hall. Any bidder whose responsibility is questioned during consideration of the bid
will be given an opportunity to address the council on the issue of responsibility. No bids
will be considered unless sealed and filed with the City Administrator and accompanied by
a cash deposit, cashier's check, bid bond or certified check payable to the City
Administrator for five (5) percent of the amount of such bid.
Richard Carlbom
Mayor
Judy Weyrens
City Administrator
~
SEH
June 30, 2005
RE: St. Joseph, Minnesota
2005 Northland Heights
SEH No. A-STJOE 0503 14
St. Cloud Times
Legal Advertisements
3000 N Seventh Street
PO Box 768
Saint Cloud, MN 56302-0768
Please publish the enclosed Advertisement for Bids for the above mentioned project On the following
date(s):
July 8, 2005
July 22,2005
Send the statement and Affidavit of Publication to:
MRS JUDY WEYRENS
. CLERK/ADMINISTRATOR
CITY OF SAINT JOSEPH
25 COLLEGE A VB N" PO BOX 668
SAINT JOSEPH MN 56374-0668
320.363.7201 FAX 320.363.0342
If you have any questions, please feel free to call.
Tracy . Ekola, PE
Project Engineer
Jmw
Enclosure
c: Judy Weyrens, City of St. Joseph
X:\S\STJOE\050300\CORRIL-STCLOUDTIMES 063005.DOC
Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax
DOCUMENT 00100
ADVERTISEMENT FOR BIDS
St. Joseph, Minnesota
2005 Northland Heights
SEH No. A-STJOE 0503
Notice is hereby given that sealed bids will be received by the Administrator until 11 :00 a.m., on Tuesday, August
2,2005 at the office of Administrator, at 25 College Avenue North, PO Box 668, S1. Joseph, MN 56374, at which
time they will be publicly opened and read aloud, for the furnishing of all labor and material for the construction
of: 2005 Northland Heights. Bids will be considered at a meeting of the City Council on Thursday, August 4,
2005.
Approximate major quantities are as follows:
158,000 CY Common Excavation (P)
3,950 CY Aggregate Base, CL 5 (PQ)
1,800 TN Type L Y 4 Wear Course
2,300 TN Type L Y3 Non-Wear Course
10,600 LF Concrete Curb & Gutter-B618
5,450 FT 8" PYC Sanitary Sewer
13,500 SF 6" Concrete Walk w/Sand Bedding
22,000 SY Geotextile Fabric, Mn/DOT Type 5
14,430 LF 4" PE Perf Drain
43 EA 48" Sanitary Sewer Manhole
214 LF Extra Depth Manhole
6.200 LF 8" DIP Water Main, CL 52
15 EA Hydrants
24 EA Drainage Structure, 48-4020
21 EA Drainage Structure, 54-4020
15,500 SY Erosion Control Blanket
34 AC Seeding
Copies of the Construction Documents are on file for review at the following locations:
SEH, 1200 25th Avenue South, P.O. Box 1717, S1. Cloud, MN 56302-1717
Bids shall be on the forms provided for that purpose and according to the Contract Documents prepared by SEH.
Bids will only be accepted from Conh'actors who purchase Contract Documents from the above-named Engineers.
Bid forn1s and Contract Documents may be seen at the office of the Administrator, and at the office of the above-
named Engineers.
Contractors desiring a copy of the Bid Fonns and Contract Documents may obtain them from SEH. in accordance
with the Instructions to Bidders, upon payment of $65/se1. Checks should be made out to SEH. No refunds will be
provided.
Bid security in the amount of 5 percent of the bid must accompany each bid in accordance with the Instructions to
Bidders. Bid security may be retained until the contract has been awarded and executed, but not longer than 60
calendar days from the date of opening bids. No bidder may withdraw their bid for a period of 60 calendar days
after the bid opening.
Bids shall be directed to Administrator, securely sealed and endorsed upon the outside wrapper, "BID FOR 2005
NORTHLAND HEIGHTS, ST. JOSEPH, MN, A-STJOE 0503".
The Owner reserves the right to reject any and all bids, to waive inegularities and infmTI1alities therein. and to
award the Contract in the best interests of the Owner.
Judy Weyrens, City Administrator
S1. Joseph, Minnesota
Publish:
Construction Bulletin
S1. Cloud Times
July 8 & July 22, 2005
July 8 & July 22, 2005
END OF SECTION
A-ST JOE 0503
Advertisement for Bids
00100 - 1
IREC!2IVf::h
-I-....
JUN 1 7 2005
CITY OF ST. JOSEPH
Dedicated to a Strong Greater Minnesota
-
June 16,2005
Judy Weyrens, City Administrator-Clerk
City of S1. Joseph
P.O. Box 668
St. Joseph, MN 56374-0668
Dear Ms. Weyrens:
On behalf of the Coalition of Greater Minnesota Cities, I would like to encourage each member city to
send at least one representative to our 2005 summer conference in Moorhead Wednesday, July 27-
Friday, July 29. During the three days, city officials from across the state will take part in business
meetings and the following events:
· Introduction to the CGMC and the Legislative Process (orientation session for new city personnel
and others interested in learning more about the legislative process)
· Panels and presentations discussing economic development initiatives in cities, the 2006 Bonding
Priorities, the future of Local Government Aid (LGA), and cost-effective environmental protection
· Legislative awards dinner
Wednesday night features dinner at the Hjemkomst Interpretive Center on the Red River and
opportunities after dinner for members to take pontoon boat rides, explore the museum and interpretive
center, or attend a performance of area youth in Beauty and the Beast at the Trollwood Performing Arts
Center (please be sure to reserve your ticket(s) on the registration form-there are a limited number of
tickets available). In addition, Thursday morning there will be three optional events: golf (at member's
cost), a tour of the Moorhead area economic development and redevelopment projects, and, for guests, a
shopping excursion.
Please distribute the enclosed agendas and conference information to your mayor, city council
members, or other interested city employees and be sure to fill out both registration forms. If you have
any questions about the conference, please contact Sarah Kleppe, Flaherty & Hood, P.A. at
651.225.8840 or slkleppe@f1aherty-hood.com.
I hope to see you in Moorhead July 27-29!
Sincerely,
èJLO~
John Ellenbecker, CGMC President
Mayor, City of S1. Cloud
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Registration (1of2)
City:
;ffIfIoorbeab
2005 summer <!Conference
Wednesday, July 27 - Friday, July 29
Name/title:
Attending: Please mark events
Wednesday, July 27
Noon Board of Directors Lunch
_ 1 :30p Orientation
_ 2:45p Labor Relations Meeting
_ 4:30p Economic Development Panel
Name/title:
Attending: Please mark events
Wednesday, July 27
Noon Board of Directors Lunch'
_ 1 :30p Orientation
_ 2:45p Labor Relations Meeting
_ 4:30p Economic Development Panel
Name/title:
Attending: Please mark events
Wednesday, July 27
Noon Board of Directors Lunch
_ 1 :30p Orientation
_ 2:45p Labor Relations Meeting
_ 4:30p Economic Development Panel
Hotel Reservations
Please call the Courtyard by Marriott
and Moorhead Area Conference
Center to book your room at the
special CGMC rate (starting at $79
plus tax) before July 13:
Courtyard· by Marriott
Phone: 218.284.1 000
1 080-28th Avenue South
Moorhead, MN 56560
Guest(s)
Thursday, July 28 Friday, July 29
Noon Lunch _ Morning Meeting
# 6:30p Legislative Awards Dinner
(Dinner choice: # .. salmon or # sirloin)
(please include $25 for guest dinner)
Dietary restrictions:
Guest(s)
Thursday, July 28 Friday, July 29
Noon Lunch _ Morning Meeting
6:30p Legislative Awards Dinner
(Dinner choice:j salmon or sirloin)
(please include $25 for guest dinner)
Dietary restrictions:
Guest(s)
Thursday, July 28 Friday, July 29
Noon Lunch _ Morning Meeting
6:30p Legislative Awards Dinner
(Dinner choice: tf _ salmon or :(:' sirloin)
(please include $25 for guest dinner)
Dietary restrictions:
Members
Att d"
Total Amount $
Please make checks payable to CGMC:
o Bill me
o Payment enclosed
o I'll pay at the conference
en 109
1 $195
2 $350
3 $475
4 $525
5 $575
6 $625
Please send both registration forms to Shelly by July 22 via:
mail to Shelly Czech, 525 Park Street, Suite 470, Saint Paul, MN 55103 or
fax to 651.225.9088 or
a-mail to slczech@flahertv-hood.com
Please fill out both registration forms. If you have questions, please contact Sarah Kleppe at Flaherty & Hood, PA by
phone: 651.225.8840, fax: 651.225.9088, or email: slkleppe@flaherty-hood.com.
Additional Event Registration (2 of 2)
Wednesday, July 27 - Friday, July 29
MOORHEAD
t'-A'NNESC>TA
In addition to the main conference registration, there are optional events for you and your guest(s).
Following the group dinner Wednesday, July 27, you may either stay at the Hjemkomst Center and enjoy
guided tours of the museum, downtown walking tours, and pontoon boat rides or you may reserve seats for the
Trollwood Performing Arts School's 8 p.m. outdoor performance of Beauty and the Beast. On the morning of
Thursday, July 28, you may opt to tour the city's economic development and redevelopment projects or play
golf at the Meadows Public Golf Course. Your guest(s) may decide to take a social tour around the city and do
some shopping. Please be sure to mark how many people will be attending each event.
City:
Name/title:
Attending: Please mark events
Wednesday, July 27
6:30p Dinner/Hjemkomst Events or
6:30p DinnerITrollwood Performance
Limited tickets on reserve for Trollwood's
Beauty and the Beast-be sure to mark!
Guest(s)
Thursday, July 28
Morning Golf (additional cost) or
Morning City Tour or
Morning Shopping (for guests)
Name/title:
Attending: Please mark events
Wednesday, July 27
:# 6:30p Dinner/Hjemkomst Events or
6:30p DinnerITrollwood Performance
Limited tickets on reserve for Trollwood's
Beauty and the Beast-be sure to mark!
Guest(s)
Thursday, July 28
Morning Golf (additional cost) or
Morning City Tour or
Morning Shopping (for guests)
Name/title:
Attending: Please mark events
Wednesday, July 27
6:30p Dinner/Hjemkomst Events or
6:30p DinnerITrollwood Performance
Limited tickets on reserve for Trollwood's
Beauty and the Beast-be sure to mark!
Guest(s)
Thursday, July 28
1;' Morning Golf (additional cost) or
Morning City Tour or
if Morning Shopping (for guests)
Please send both registration forms to Shelly by July 22 via:
mail to Shelly Czech, 525 Park Street, Suite 470, Saint Paul, MN 55103 or
fax to 651.225.9088 or
e-mail toslczech@flahertv-hood.com
Please fill out both registration forms. If you have questions, please contact Sarah Kleppe at Flaherty & Hood, P .A. by
phone: 651.225.8840, fax: 651.225.9088, or email: slkleppe@flaherty-hood.com.
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I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Administrator Reports 9 (b)
School Committee Update
DATE: July 7, 2005
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
School Committee Update
PREVIOUS ACTION
RECOMMENDED COUNCIL ACTION
FISCAL IMPACT
COMMENTS/RECOMMENDATIONS
Kevin Januszewski of 742 contacted the City regarding a potential site for the new school. The site is
located adjacent to the Arcon property almost abutting CR 121. The map following illustrates the
proposed site. The School District is working with the property owner, Ted Schmid. The School is
asking that the City contribute approximately $ 280,000 towards the purchase of the property. The
contribution is in the form of giving the developer a $ 2,000 credit towards development fees (park or
WAC/SAC) for 140 homes. The size of the site is 102 acres and after the school purchases the portion
they need, approximately 28 acres will be remaining. In doing the math, Ted is looking at approximately
5 homes per acre. To accomplish this the City would have to rezone the entire 28 acres as R4. Therefore
the request of the City is two fold: 1) $ 2,000 credit per lot in development fee; 2) Rezone the remaining
parcel R4.
When the City was working with District 742 and Farr Development, the City considered waiving the
Park Dedication Fee as the City would receive something tangible in return. The City needed a park to
serve the potential residential development and the school would provide such, including equipment and
maintenance of the park. Regardless of the school development a park would have been required.
However, in the proposed property the City does not need to add additional parkland. When the City
accepted the Arcon Parkland, it was anticipated that the adjacent developments would finance the park
improvements, as it would serve their neighborhood,
I have discussed the proposed offer with Tom Jovanovich to detenl1ine the boundaries of the City. The
City cannot enter into any agreement that 'vVill guarantee zoning. Change in zoning requires a public
hearing and can only be changed through that process. With regard to the financial consideration, Tom
has serious concerns as to the legality but can research the matter if the Council is interested in pursuing
that option.
The school district is in the process of drafting the purchase agreement and needs to knO\V the answer of
the City before moving forward.
~..
.-----------------------
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I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Consent 3{ d)
Firefighter Hire
DATE: July 7, 2005
ORIGINATING DEPARTMENT
DEPARTMENT APPRO V AL
AGENDA ITEM
Firefighter Hire
PREVIOUS ACTION
RECOMMENDED COUNCIL ACTION
Accept the recommendation of the Fire Board and hire the four candidates presented to be Pay Per
Response Firefighters.
FISCAL IMP ACT
COMMENTS/RECOMMENDATIONS
The Fire Board is meeting on July 6, 2005. At that meeting they will be considering the recommendation
of the Fire Department to fill the four vacant positions. It is anticipated they will accept the
recommendation and the Fire Board will forward the same candidates. In anticipation of that the four
candidates are: Jarrett N. Crue, Bradley Randall, David Salzer and Dan Muyres. A total of nine
applications were received. Two candidates have been placed on an eligibility list and will be used to fill
the next two vacancies.
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
DATE: June 29, 2005
EDA
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
EDA monthly report.
PREVIOUS ACTION
None.
RECOMMENDED BOARD ACTION
For review and approval.
FISCAL IMPACT
N/A.
COMMENTSIRECOMMENDATIONS
EDA monthly report offered for your review and approval.
~1'4tI
MUNICIPAL
DEVELOPMENT GROUP, INC,
DATE:
June 29, 2005
MEMO TO:
Honorable Mayor Carlbom
Members of the City Council
City Administrator Weyrens
FROM:
Joanne Foust & Cynthia Smith-Strack, Municipal Development Group
RE:
Economic Development Activity Report -June 2005
Municipal Development Group, Inc. has been interacting with a number of prospects throughout the past
several years. Following is a summary of activities that have transpired. If you have any questions on any
of these or other projects, please do not hesitate to contact us at 952-758-7399. A project number has been
assigned to protect the confidentiality of the businesses prospects.
Project 01-E:
This project involves the expansion of a service within the community. MDG has been keeping in touch with
the pro~ect contact over the past three and a half years. The latest contact with the prospect occurred on
June 8 .
Project 01-F:
This project has been inactive for the past several months but involves a national commercial ente~rise.
MDG continues to occasionally follow up on the lead, including most recently by phone on June 1st, 15 and
22nd.
Project 01-1:
This business originally contacted the City in 2001. In 2002 they noted their project was on-hold. The
company contacted MDG again in June of last year requesting information on available commercial sites in
the City. Interest has again been placed on hold. MDG has forwarded additional information and remained
in contact with this prospect, most recently on June 22nd.
Proiect 02-R:
This contact owns a business in the area and is currently leasing space. In 2004 the developer entered an
agreement to purchase an 8+ acre industrial site in the City. The developer is planning to submit site plans
later this year. MDG continues to remain in contact with the prospect most recently on May 25th.
Proiect 03-A:
These developers are interested in a large highway commercial development in an area not yet annexed into
the City. MDG has been working with them over the past few years. Follow up and discussion continues on
a routine basis. MDG followed up with this lead on June 1st, 22nd and 29th via email and spoke to contact on
June 27th.
Project 03-U:
Inquiry forwarded to MDG in October 2003 regarding a commercial development in St. Joseph. MDG, Inc.
remains in contact with the prospect regarding the project. Most recent contact occurred in person on June
29th.
EDA Monthly Project Report June! 2005
Page 1
Project 04-H:
This project involves an historic building in the downtown which recently changed owners. MDG met with the
new property owner's representative on several occasions. MDG continues to follow up with the prospect
including via email on June 8th and phone on June 10th. MDG met with the developer's planning consultant
on June 22nd.
Project 04-M:
This business is currently located in another community and has committed to relocating to St. Joseph. Staff
follows up with the contact on a weekly/bi-weekly basis as needed. MDG spoke with project contact June
1st, 15th and 2200. The developer, his representatives, City staff and MDG met on June 29to. MDG has been
conducting additional research on behalf of this prospect during EDA office hours. Construction is slated to
begin in 2006 with occupancy in 2007.
Project 04-N:
This business owner contacted the City in September 2004 regarding available industrial acreage. MDG
representatives have met with the prospect on a few occasions and remains in contact with the prospect on
a regular basis, including most recently by phone on May 25th.
Proiect OS-A:
This prospect contacted the City in March 2005 regarding a possible redevelopment project. Since that time,
this prospect has purchased an existing facility within the community and is contemplating rehabilitation.
Preliminary building plans have been submitted. MDG last met with this prospect on May 25th.
Proiect 05-8:
This lead was forwarded to the Mayor by the SCAEDP on March 220d. MDG followed up with the Mayor on
March 23m and contacted Project 02-L on the same day re: the request. MDG followed up again on March
29th and phoned the project representative directly on March 30th. Follow up calls were placed on April 6th,
13th and 27th; and May 4th and 25th. The prospect indicated on May 25th the company had secured leased
facilities in another community. Project file closed.
Proiect 05-D:
MDG spoke to the project representative on June 22nd and for an extended period of time on June 29th.
MDG met with related development representative on June 29th. Emailed project contact re: development on
June 29th.
Other:
MDG is part of the TAC for the southern collector street corridor study. MDG represents the EDA and will act
as an information conduit between those facilitating the study and the EDA.
MDG has been asked to provide active leadership in the formation and facilitation of a downtown
redevelopment committee. The following comprise the downtown committee: Dr. Michael Contardo, Jim
Krebsbach, Mary Niedenfuer, Molly Renslow, Ellie Studer from the Historical Society, Sister Mariterese
Hoida from the St. Benedict Monastery, Ross Rieke, Cynthia Smith-Strack and Mayor Richard Carlbom.
The recent appointees are joined by Maureen Forsythe and Kurt Schneider who were appointed earlier this
year. The Committee held its inaugural meeting on May 25th and met a second time on June 220d.
EDA Monthly Project Report Junel2005
Page 2
June 26, 2005
RECEIVED
JUN..?, 8 2005
CITY OF ST. JOSEPH
To: Members of the Technical Advisory Committee
From: Citizens Committee
Re: Field Street Study
We are a group of approximately thirty-five individuals and represent a cross section of the
population of the City of St. Joseph and S1. Joseph Township. After lengthy and substantial
discussion of the Field Street proposal and of the study currently being undertaken, we submit below,
with respect, a series of observations, concerns, questions and recommendations. We urge you to
give our concerns your most serious consideration. Please be assured that we do appreciate the
difficulty of your task as you consider this issue.
[~;;;~ {UJ~
~~ Street Citizens Committee
Philip Welter, Acting Chair
ce. Mayor Richard Carlbom
St. Joseph City Council
Judy Weyrens, Administrator
A. Impartiality
We assume and expect that this study is being undertaken with impartiality and neutrality
toward all options on the part of all entities and individuals involved. We would also
expect that:
1. WSB has nothing to gain by the city's possible acceptance of any particular option,
and;
2. The federal funds being used to conduct this study were not acquired with any
particular option existing as a predetermined choice.
Given this assumption of impartiality, it is perplexing to have Mr. Weiszhaar being
quoted in the S1. Cloud Times (May 29) as saying that Alternative B is "most likely to
be implemented". This predisposition, evidenced also by frequent statements in the June
21 T AC meeting, is characteristic of WSB personnel and many members of the T AC and,
coupled with the absence of results from the required but yet-to-be-undertaken environmental
study, appears to reflect an unfortunate lack of objectivity and openness. The perception by
the public of a "decision having been made" is difficult to avoid.
S. Citizen Representation
The minutes of T AC meeting # 2 contain a reference to the lack of citizen/public representation
on the committee. The minutes refer to discussion occurring regarding the posting of minutes
and committee members' communicating with their various constituencies. Certainly, these
forms of communication, when they occur, are useful and appreciated but they do not take the
place of actual participatory representativeness. We believe that this remains a valid
concern, that citizen participation on the committee is necessary to support the credibility and
viability of the committee's work and eventual determination. We are concerned that this inquiry
will not fully or fairly reflect the many important concerns held by the public that exist from
perspectives other than that of the T AC. At this time we are not aware of the remaining
schedule of T AC. However, we do plan to ask that the City Council appoint citizen
representative(s) to the committee for the remainder of its existence.
C. True Alternatives
We believe that the current study suffers from a lack of true alternatives. With the exception of
the "no build" option A, the other alternatives (8 & C) are only shorter or longer versions of the
same proposed Field Street Corridor connecting Co. 2 with 20th Avenue. Alternatives 0 & E,
if remain coupled with B & C, do nothing to provide true alternatives to the real "heart of the
matter", the proposed corridor itself.
1. The minutes of meeting #2 (2nd "note" on page 2) state: 'The location of the TH 23
connection did not reflect this alternative as described by a member of the
committee. WSB will change this connection and rerun the model to determine its
impact on forecasts." The minutes, as they are currently posted on the city's website,
do not describe what was the nature or intent of this alternative. May we have a
clarification as well as the correction and impact as published by WSB?
D. Some Questions and Observations
1. We heard on June 21 that the present projections are based solely on a "count"
study and that the last "origin and destination" study was taken in 1996. Given the fact
that a count only study would not distinguish between student traffic with its more
specifically local orientation and others with destinations often of a more non local nature,
it seems that an up to date origin/destination study is the only way to produce reliable
projections.
2. When will the environmental study be undertaken? Will this be an environmental
assessment worksheet (EAW) or an environmental impact statement (EIS)? Who will
conduct the study or studies? Certainly it would be premature to have made any
conclusions until this study was satisfactorily undertaken and its (their) results made
public.
3. Please elaborate re: "Commercial and industrial development is necessary to balance
the tax revenue needed for services required by residential developments." (Q & A,
page 3, # 12)
. Haven't these costs in some developments been absorbed by
assessments to impacted property owners?
. Wouldn't new commercial development along 75 achieve a similar result?
Conclusions and recommendations
A. (Our) problems with the Field Street Proposal as it currently stands:
. It makes severe and unnecessary demands on privately owned property, both in-city
and farmland. (It was noteworthy in the June 21 T AC meeting discussion that the
impact of the various options on individual property owners and family owned farms
was never a consideration in weighing the evaluative criteria.) Further, we believe that
the preservation of the integrity of monastic and college property with their
approximate 2500 inhabitants is a priority that is rooted in basic justice and one of
extreme and compelling significance. One has only to briefly consider the magnitude
of the hundred plus years of these entities' contributions to the culture and economy of
the area to begin to sense the awesome responsibility that those charged with
moderating civic gro~vth and development face in considering this decision. The
consequences of a decision to ravage these precious grounds are both permanent and
irreparable,
. It involves significant disruption of woodland and wetlands resources.
· It is significantly driven by anticipated commercial development at the 2/94
interchange; (If put to a referendum, how would the citizens feel about this
commercial development? Is this "Tomorrow with Tradition"? Is this the "gateway"
that we want for St. Joseph?) St. Joseph has both a challenge and an opportunity to
be different, to stand uniquely apart, from 99% of the cities on 94 between Chicago
and Seattle.
8. Recommendations: True Alternatives
· Eliminate the possibility of commercial development at the 2/94
interchange; instead focus on moderate commercial development on or near 75
approximate to the area currently developed, thus eliminating the need for heavy
westerly traffic flow from the southern residential developments;
· Without commercial development at the 2/94 interchange, consider the use of a Jade
Road connection with 2 by means of a connection to Frontage Road running just west
of 94;
· For the easterly traffic flow from these southern residences, concentrate on:
- connecting 121 with 138 and/or 23, either by upgrading existing roadways or
possibly via 290th St. Extending 290th to 138 and possibly 23 would
conform to east-west grid lines and better, or at least as well as other proposed
options, serve the sizable new southern residential developments (This would
be a variation of option D without including option B):
- making existing roadways, Baker St. E., Dale St. E. thru streets, attempting,
through future construction, to connect them with 121, and straightening out their
current labyrinthian access to 75.
All of the above are less invasive and less expensive than all options except
the "No Build, Option A" because of significantly less new road construction (possibly
no new road construction). They seem, in various combinations, to be both
plausible and responsible options.
Judy Wyrens
City Administrator City of Saint Joseph.
Box 668
25 College Ave. North
Saint Joseph, Minnesota 56374
July 1, 2005
RëCÊ¡VËD
JUI 0
- 5 2005
CITY OF <:'
\,) T. JOSEPH
Dear Madam:
I have a question for you. Is it right and good to raze a monastic and college campus for
a thoroughfare of noisy, polluting trucks and automobiles right through their midst? No!
Such an act cannot be called 'good' and 'right' when the beauty, quiet and space
necessary for the health and welfare of people and a fragile eco-system dependant on
these things are destroyed. It is an injustice against nature and the intelligence and
goodness of humankind.
It is an injustice when a last remaining edge of Minnesota's ancient Big Woods is
destroyed and polluted~ when the pileated woodpecker, the hooting owl, 200-year-old
oaks, prairie grasses and wild flowers, wetlands and ponds are destroyed for no reason
except not exploring options~ or the mere convenience of going from point A to point B
no matter what lies in between; or the desire to spend the most money. If this road goes
through our property, a small preserved eco-system will disappear forever.
It is injustice to destroy the homeland of 300-plus sisters and over 2000 students who
live and work here daily, who play and refresh themselves physically, emotionally and
spiritually among this green space and woodland.
No. Do not build a road in this location. You have offered no real options. But I
propose that the road run parallel to 1-94 on the south side where it already exists as a
ftontage road. Costs will be down in preparing this road as little extra land will be used.
At Jade Road, swing the collector's road under 1-94 and continue on to your destination.
It is in this area where housing development is high anyway. It is also near the main
entrance to the College of St. Benedict.
Leave the monastery and college campus intact. It is an entity that makes this small
community of St. Joseph special. Do we want commercial development or a strip mall
bordering our monastery and campus? No! Do we want to succumb as thousands of
other small communities have to interstate development? No! We want to maintain the
integrity of our town, its unique history and its spirit.
Please consider this request with wisdom.
Respectfull y,
~~4~åØ
Sister Owen Lindblad, OSB
Saint Benedict's Monastery
Saint Joseph, MN 56374
June 30, 2005
Judy Weyrens, Administrator
P.O. Box 668
St. Joseph, MN 56374
Dear Ms. Weyrens:
I write as a citizen and resident of Saint Joseph concerned about the plans f{)f the so-
called Collector Road, proposed to pass between the College of Saint Benedict campus
and the woods to the south,
The best alternative I have heard is the proposal to route the anticipated traffic down an
already existing road, county road 121, taking a left at the T beyond the Sauk River
Bridge, and linking it to St. Cloud and/or # 75 at Fleet Farm.
This plan would save considerable taxpayer money, the cost of a totally new road. It
would preserve the historical character of the nearly 175-year-old monastery and college
campus. It would avoid cheapening the character of a city we all take pride in, through
the imposition of one more tawdry strip mall on a countryside still rural and inviting.
It scarcely seems necessary to argue that the presence of the campus of the College of
Saint Benedict bestows financial, economic, social and cultural benefits on the city of
Saint Joseph and its residents. Do we really want to split this property in such a way that
its rural character is indisputably compromised? Seeing and experiencing this woodland
background to their campus daily enriches not only jogging students and hiking Sisters. A
vital portion of the appeal of this college will evaporate once its students and staff are
forced to cross a bridge to reach its rural haven, and to envision the college as another
town or city school.
That the monastery's concern fOï "protecting our sacïed land" is worthy of respect goes
without saying. But for the future of the city of Saint Joseph, other good reasons exist for
avoiding a new, unnecessarily costly road cutting the college and monastic premises in
two.
Sincerely yours,
'7/1J'0 0
/ d'cr~I~,,-,
Sheila Rausch, OSB
IRECElven
JUL 0 5 2005
CITY OF ST. JOSEPH
June 20, 2005
Dear Dick,
As a sociologist, historian, and curator of a museUll1, I am concerned about preserving
our nation's environment and history. This letter, the~ is directed to WSB and
Associates and the Technical Advisory Committee members regarding the Field Street
Corridor Study, St. Joseph, MN.
As I review the purpose of the Field Street Corridor Study, I find myself asking: Why
would economic progress be one of the first considerations for such development and
environmental preservation be at the bottom of the list of considerations?
This doesn't seem too much in sync with the new development projects which are intent
upon preserving the small rural communities. "Where people put their hands on the land
and take ownership in its ongoing care. . . where they stand up to city hall and wealthy
developers. . . who propose an economy that quickly devours open space." To quote
some of the executive directors of some ofthese development projects: "Imagine acres
of impeccable green space in the heart of the city, with lush gardens, and majestic trees,
and children ITolicking in fountains of water. Imagine picnickers celebrating family
reunions and neighbors fixing up their homes to match the beauty ofthe parks."
The Sisters of Saint Benedict contributed the land for parks in the St. Joseph area, namely,
Mill Stream Park and Klinefelter Park. These spaces do just what these development
projests have done for the cities who chose to beautifY their communities and, might I say,
took ownership of these parks. The same goes for the "downtown areas." Preservation
ofthe history of these downtown areas is of utmost importance, especially when the
educational institutions that have surrounded them have contributed so much to the
economic, educational, and cultural benefits ofthe citizenry.
There are other options that have been suggested for "safe and efficient traffic" for the
city of St. Joseph, MN. Have these been truly looked into and given the time and the
dialogue proposals of this nature take? At present, I do not see that the Field Street
Corridor Study assures the economic advantages, the safe and efficient traffic, nor does it
assure the preservation of the environment of St. Joseph, MN.
Sincerely,
/1
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/t'JÆ ffi?f¡¿ß/fJtyJ~I!~-
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Ruth Nierengartén, aSB
Director of the Monastery Haehn Museum
Saint Benedict's Monaster
S1. Joseph, MN
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June 20, 2005
Dear Judy,
As a sociologist, historian, and curator of a museum, I am concerned about preserving
our nation's environment and history. This letter, then, is directed to WSB and
Associates and the Technical Advisory Committee members regarding the Field Street
Corridor Study, St. Joseph, MN.
As I review the purpose of the Field Street Corridor Study, I find myself asking: Why
would economic progress be one ofthe first considerations for such development and
environmental preservation be at the bottom of the list of considerations?
This doesn't seem too much in sync with the new development projects which are intent
upon preserving the small rural communities. "Where people put their hands on the land
and take ownership in its ongoing care. . . where they stand up to city hall and wealthy
developers. . . who propose an economy that quickly devours open space." To quote
some of the executive directors of some of these development projects: ''Imagine acres
of impeccable green space in the heart of the city, with lush gardens, and majestic trees,
and children ftolicking in fountains of water. Imagine picnickers celebrating family
reunions and neighbors fIxing up their homes to match the beauty of the parks."
The Sisters of Saint Benedict contributed the land for parks in the St. Joseph area, namely,
Mill Stream Park and Klinefelter Park. These spaces do just what these development
projests have done for the cities who chose to beautify their communities and, might I say,
took ownership of these parks. The same goes for the "downtown areas." Preservation
of the history of these downtown areas is of utmost importance, especially when the
educational institutions that have surrounded them have contributed so much to the
economic, educational, and cultural benefIts ofthe citizenry.
There are other options that have been suggested for "safe and efficient traffic" for the
city of St. Joseph, MN. Have these been truly looked into and given the time and the
dialogue proposals of this nature take? At present, I do not see that the Field Street
Corridor Study assures the economic advantages, the safe and efficient traffic, nor does it
assure the preservation of the environment of St. Joseph, MN.
Sincerely,
J ~/ ]J -
/........ .- r....9./;¿f./_=.~,., tP..tv~</,M
/ ,~~ 1'1A/' v</v f ~--_
Rutn Nieieng . en, OSB
Director of the Monastery Haehn Museum
Saint Benedict's Monaster
S1. Joseph, MN
RECEIVED
JUN ? 3 2005
CITY OF ST. JOSEPH
RECEIVED
JUN 2 7 2005
CITY OF ST. JOSEPH
June 24, 2005
Judy Wyrens
City Administrator
City of S1. Joseph
Box 668
25 College Ave. N
S1. Joseph, MN 56374
Dear Judy,
I am writing this letter to express my deep concerns regarding a plan to run the field road
through Saint Benedict's Monastery property.
I was a graduate of this College and have been a member of this Benedictine Monastery
for 52 years. As a biology major in College I frequently used the woods for academic
study. It is my understanding that this woods and prairie are used today for
environmental and biological studies by the Biology department. As a monastery member
I have walked or driven to the woods countless times. I have also frequently driven older
sisters (unable to walk that distance) to the woods and to our lodge within the woods.
This woods and the adjoining tall grass prairie is truly sacred to us.
I don't believe that there is a member of this community who isn't extremely concerned
and even shocked at the possibility of a four lane road cutting across the campus. Such a
road would bisect the campus, prevent and destroy our access to the woods . This would
be a disaster emotionally, psychologically and environmentally for us.
The newly developed and restored tall grass prairie with a great variety of wild flowers,
the beauty of the holding pond frequently visited by ducks, geese, dear and fox, and
access to the trails in this magnificent woods is a gift to us and for use by the S1. Joseph
community .
Imagine heavy traffic including trucks moving across this area and the dangers to the 150
sisters here at the Monastery and the students (currently numbering 2000). This most
certainly would present a serious security and danger issue. The population of the joint
college and monastery campus is about 2500 which is nearly half of the total S1. Joseph
population. Imagine the number of people who would be affected. To even think of this
road happening becomes a nightmare for me.
It is very clear to me that providing a place of peace, quiet and beauty is an extremely
high priority and not to be taken lightly. Members of the Technical Advisory Committee
seem to have a predisposition, bias and entrenchment in their opinion regarding the
location of the collector road. Is the concern only about the most efficient and fastest
way to move even down to a matter of seconds? Why doesn't this committee include
people who are concerned with the environment, the spiritual and also physical needs of
the monastery and college community?
Saint Benedict's Monastery has existed here for nearly 150 years. Think of what this
Monastery has done for the local community. This Monastery started and supported the
College. This Monastery has divested itself of over 500 acres to provide for the needs of
both the St. Joseph community and the College. We now have about 150 acres left for our
own needs. Yes, we do pay taxes on our agricultural land. Where and what would
St. Joseph be without the Monastery and College? Think about this with a spirit of
gratefulness.
As stated in the Purpose of the Field Street Corridor Study, "To determine the need for an
east-west collector. Truly reconsider "where is the best place to put it?" It has been
determined that 80% of traffic trips are going to St. Cloud and NOT to the west. It
seems clear to me that this Committees' first consideration is commercial development
no matter what the price to others. The ABC D E options are not true alternatives and
more careful and creative planning needs to be done to find other viable options. Putting
a four-lane road through someone else's property may be an easy way out for you. Could
or would any of you tolerate trucks and cars driving across your backyard?
I ask and I pray that you will honor and respect our use of the Monastery land. Thank
you.
Sincerely,
7· ·)/1" /t"' ., J t., ""(It'",,, d.,/., 'h ,¡. /J S L-)·>
"d,tL1ÍJ~ tel', ., TTc 1 Hr11.W¡A \ v'· ,
~/ : / ..
Margaret Van Kempen,OSB "
Judy Weyrens
Box 668,25 College Avenue North
St. Joseph, Minnesota 56374
RECEIVED
JUN 'I, 8 Z005
Page I
CITY OF ST. JOSEPH
RE: Proposed Field Road
Dear Judy,
Please accept this letter relating to the study of the field road through Saint Benedict's
Monastery property. I wish to share with you that the "field" is more than a field and has been
so for more than 100 years.
Many guests come in every season to our Spirituality Center located on the west side of our
Monastery property. They come rrom S1. Joseph, St. Cloud and surrounding and distant areas to
renew their spirit and seek a place of solitude. A large part of the retreatants solitude includes
the beautiful, rural walk to the woods, prairie and wetlands. We furnish retreatants with a map to
direct their walk. (Attached) You will note that the walk proceeds down the gravel field road,
lined with lovely trees which harbors a variety of birds and wild life. The road leads to a
restored prairie and holding pond, home to ducks, deer, fox, big Bluestem, Black eyed Susan and
a multitude of other grasses and flowers. Guests may either enter the path to the prairie or
continue down the road into the woods, where 100 plus year old oak and maple co-exist with
birches and wild rose on a last remnant of the Big Woods. The woods trails are marked Trillium
Trail or Sacred Heart trail leading to Lake Sarah.
For over 100 years, this route has been traveled numerous times by our Benedictine Sisters.
There are currently 314 Sisters in our Community. About 175 live at the Monastery and use this
walk often. During Retreat time, when more Sisters return to the Monastery, it is always a
favorite walk during their stay. This walk from the Monastery to the woods is a contemplative
and prayerful walk. It is an integral part of our Monastic life lived out in awe of God's creation.
During the school year, the walk and woods is available to over 2,000 students, many of whom
come to the College because it is situated in a safe, rural setting.
Over the years, much of the Monastery/College land has been filled with buildings. The field
road walk and woods are the one "pristine" space remaining in our rural setting and property. It
seems unbelievable that a four lane road is purposely being planned to run through the middle of
this walk! It is a quiet, contemplative route where guests, students, and sisters meet God in
nature! It is holy and sacred ground! When guests walk this path, their destination must not be
interrupted by a four lane highway! Not only would it eliminate the contemplative walk used by
so many, but it would become a huge safety and security issue. It is like running a super
highway through the middle of a gracious park land.
The collector's road was proposed about 20 years ago. Many things have changed in S1.
Joseph since then. It is necessary to seriously consider other routes than the sister's and
student's front yard. I believe it is futuristic to think bigger and broader rather than cutting
across this land. Consider St. Cloud, with its congested Division Street and Second Street or St.
Paul/Minneapolis and the problems with Highway 100. I ask that you consider other routes.
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June 25, 2005
Dear Judy Weyrens,
I've just come back from walking the land south and west of Saint Benedict's Monastery
and the College of Saint Benedict, a walk I've taken more times than 1 can count over the
past 49 years. What 1 see is hundreds of trees, green fields, a restored prairie, a holding
pond for small wildlife, fann land and gardens. As 1 walk the trails through the woods 1
often meet deer, wild turkeys and hear the songs of a variety of birds. Then 1 imagine the
proposed collector road, a 40-45 mile per hour thoroughfare cutting through the heart of
all this green beauty forever changing and scarring the landscape. What 1 feel is a terrible
sadness.
Do we really want to lose all this beauty and trade it for the fastest, most efficient access
to the interchange between 194 and County 2? Have the parties involved (the Technical
Advisory Committee and Area Planning Organization) seriously thought through the
irreversible and long term impact of this road on the city of St. Joseph as well as its direct
and negative impact on half the current population of S1. Joseph: 2500 college students,
460 faculty and staff, 200 nuns and others who come to the campus? The operative
priority in the favored option proposed by these two groups is speedy traffic flow for the
sake of future commercial and industrial development to the west of S1. Joseph. They
have not given sufficient consideration to fmding a humane, aesthetic and
environmentally responsible solution which looks at development through the wider lens
of all those values.
1 am well aware of the need for a solution to the projected traffic concerns and am
sympathetic to the future growth of the city of St. Joseph. I also know that no matter
where the road finally goes some property owners will be affected in negative ways.
There is no painless solution; real people will have to make sacrifices.
The critical question that has been given short shrift is what constitutes responsible, good
and future looking development? Alternate, creative proposals that take into account the
human, aesthetic, a..nd envirormlental impact of the proposed collector road have been
suggested. They need to be heard rather than summarily dismissed as is now the case.
My plea is that these and other more creative and responsible solutions than the ones
presently advocated by TAC and APO be given serious consideration. We can, ¡fwe
care enough and want to, make decisions that preserve some of the last green area and
farmland and keep S1. Joseph a beautiful city. We can prevent St. Joseph from going the
way of so many small towns which opted for the short term and neglected to combine the
best kind of development with the preservation of nature's loveliness.
Before you decide where the proposed Field Street road should go, I invite you, no, I beg
you to walk the land and woods to the west and south of Saint Benedict's Monastery and
the College of Saint Benedict. Come to the ice cream social south of the Benedicta Arts
Center, Thursday evening, July 14th for more information and a close up view of the area
involved. After you've taken a long, thoughtful look at what you see, ask yourself what
the residents and city of St. Joseph will lose if this green space of woods, walking trails,
prairie, animal refuge, and farm land is converted to a noisy collector road.
Let's look farther ahead than the short term. Let's imagine the long range future of this
city and surrounding area taking into account what is truly good for both the environment
and the residents of St. Joseph for generations to come. What do we want to leave them?
Thank you for listening to a concerned citizen and lover of this land and city.
Hopefull~<_d' A /
1( ~. ("~/U.l~ 7-(:~!-1~-
Katherine Kraft, OSB
St. Joseph, ~illnesota
June 23,2005
RECEIVED
JUN' 2 7 2005
CITY OF S
T. JOSEPH
Dear Ms. Weyrens,
As a sociologist, historian, and curator of a museum, I am concerned about preserving
our nation's environment and history. ThiS letter, then, is directed to WSB and
Associates and the Technical Advisory Committee members regarding the Field Street
Corridor Study, St. Joseph, MN.
As I review the purpose of the Field Street Corridor Study, I find myself asking: Why
would economic progress be one of the first considerations for such development and
environmental preservation be at the bottom of the list of considerations?
This doesn't seem too much in sync with the new development projects which are intent
upon preserving the small rural communities. "Where people put their hands on the land
and take ownership in its ongoing care. . . where they stand up to city hall and wealthy
developers. . . who propose an economy that quickly devours open space." To quote
some ofthe executive directors of some ofthese development projects: "Imagine acres
of impeccable green space in the heart of the city, with lush gardens, and majestic trees,
and children ITolicking in fountains of water. Imagine picnickers celebrating family
reunions and neighbors fixing up their homes to match the beauty ofthe parks."
The Sisters of Saint Benedict contributed the land for parks in the St. Joseph area, namely,
Mill Stream Park and Klinefelter Park. These spaces do just what these development
projects have done for the cities which chose to beautify their communities and, might I
say, took ownership ofthese parks. The same goes for the "downtown areas."
Preservation of the history of these downtown areas is of utmost importance, especially
when the educational institutions that have surrounded them have contributed so much to
the economic, educational, and cultural benefits ofthe citizenry.
There are other options that have been suggested for "safe and efficient traffic" for the
city of St. Joseph, MN. Have these been truly looked into and given the time and the
dialogue proposals of this nature take? At present, I do not see that the Field Street
Corridor Study assures the economic advantages, the safe and efficient traffic, nor does it
assure the preservation of the environment of St. Joseph, MN.
Sincerely,
,,/ ¡
..' /
//. L.ç1'
'/ _ // ____ ¡ /,. . _ 1-
~é~i:~:~:~'U'¡%6_.
Director of the Monastery Haehn Museum
Saint Benedict's Monastery
St. Joseph, MN
ReCEIVED
JUN ?, 7 2005
CITY OF ST. JOSEPH
Ms. Judy Wyrens
Box 668
25 College Ave, N.
St. Joseph, MN 56374
June 24, 2005
Dear Ms. Wyrens,
I am writing to ask you to do what you can to recommend that the Field Road corridor not go
through the property of the College of Saint Benedict and Saint Benedict's Monastery. I am
aware that the Monastery has tried to be a "good citizen" in St. Joseph by divesting of some of
our property for city parks, by contributing to the fire protection of the City by donating monies
toward new fire equipment.
Perhaps it seems to many that Saint Benedict's Monastery has an abundance of property in St.
Joseph. In reality, with 170 Sisters living in St. Joseph we have very little property. I am also
aware that many women choose to attend the College of Saint Benedict precisely because of our
rural atmosphere. Having a road cut through the property would change that dramatically. I also
understand that the main reason for creating this corridor road is to provide access to a planned
industrial area to the south and west of St. Joseph. I regret that again, the quiet rural town would
then become identical to many suburbs with strip malls, large shopping areas and an increase in
traffic.
I also regret that the impact of such a road on the environment seems to be receiving little
attention. Cutting across the land near the woods and holding pond would "squeeze" those areas
between 1-94 and the Field Road which would greatly impact that serene natural area.
I understand that the decision is not an easy one but I ask that the group making the decision
provides time to hear from those who live here.
Thank you for your consideration.
If-;? i :z--/) _ --;L ¡l -1. ~.-tJ.
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Barbara Kort, OSB
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Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
DATE: July 7, 2005
Police
ORIGINATING DEPARTMENT
APPROVAL
AGENDA ITEM: Purchase of 800 MHz Portable Radios
PREVIOUS ACTION: None
RECOMMENDED BOARD ACTION: Pass by Council Vote
FISCAL IMPACT: None Grant Funded
COMMENTSIRECOMMENDATIONS: WE have received a grant to purchase 10 portable radios along
with replacement of our base radio and antenna. This is all covered by a grant that was obtained by the 5
cities and Stearns County. We will pay for the equipment from the general fund and be reimbursed by the
County. Total monies spent.$24,702.29 I
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I Attachment: . or No
REQUEST FOR COUNCIL ACTION
DATE: July 7, 2005
Maintenance (Streets)
ORIGlNATlNG DEPARTMENT
Dick Tahfen
DEPARTMENT APPROVAL
AGENDA ITEM
Contract - Out
Street Painting (Crosswalks, Stop Line, & Stops)
PREVIOUS ACTION
None
RECOMMENDED BOARD ACTION
Approval of estimated cost
FISCAL IMPACT
$2,400 to $3,000
COMMENTSIRECOMMENDATIONS
Honorable Mayor and City Council Members,
For many years, the City of St. Joseph Maintenance Department has a yearly maintenance item of s1Teet
painting. This consists of painting the curbs yellow as well as painting the crosswalks and parking spots
white. With the cut backs in funding, this is one area that we may be able to change. It appears that the
yellow in these areas is in fair condition and should handle one more year without painting. The parking
spots are nice, but not necessary. The crosswalks, however, are something that I feel are necessary for
pedestrian safety. There are 44 crosswalks in the City. I am requesting that the painting of the crosswalks
be contracted out due to the fact that it is very time consuming and costly as well as the fact that the
workload is full for the maintenance staff. If the City were to paint the all of the curbs, crosswalks, stop,
stop lines, and parking spaces, it would cost the City approximately $3,000 for the paint and thinner as
well as the paint machine. This would also require two city employees to work 140-160 hours each. I feel
this item should become a yearly budget for the Maintenance Department. .
Thank you for your time and consideration of this item.
Dick Taufen
Sup of Public Works.
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