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Home My WebLink About2001 [08] Aug 02 {Book 22} . itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 St. Joseph City Council (320) 363-720 I August 2, 2001 Fax: 363-0342 7:00 PM CLERK! ADMINISTRATOR I. Call to Order Judy Weyrens 2. Approve Agenda MAYOR 3. Consent Agenda Larry J. Hosch a. Bills Payable Requested Action: Approve COUNCILORS b. Minutes - June 7 and June 28, 200 I Bob Loso c. Park Board Capital Purchase Request - Skateboard Ramp. Requested Action: Authorize the Cory Ehlert expenditure not to exceed $ 7,900.00 to be expended from the budgeted Park Development Fund. d. Intoxilyzer School, Officer Janssen. Requested Action: Authorize attendance of Officer Kyle Schneider Janssen to Intoxilyzer School in St. Paul. Alan Rassier e. Exemption from Lawful Gambling. Requested Action: Accept the application for an exemption from Lawful Gambling for the Church of St. Joseph for an event to be held on January 6, 2001. 4. Public Comments . 5. 7:05 PM- 6. 7:30 PM - Noise Violation Hearing, 121 Ash Street East, William Tallman 7. 7:30 PM - City Engineer Reports a. County Road 121 Feasibility Report b. 8. 8: 15 PM - Department Head Reports a. Police Chief b. Public Works I. Bus Stop Relocation II. Street Sign Change 9. Mayor Reports 10. Council Reports 11. Clerk! Administrator Reports a. Fire Truck Financing b. 12. Adjourn . · Notes to the Agenda......... 3 (c) The Park Board is requesting authorization to purchase a skateboard ramp for the park. The insurance carrier has requested that all homemade ramps be removed. Kyle has tried to find another company to purchase the equipment but has been unsuccessful. The League has recommended Earl F. Anderson and they can provide the certificates needed. For your information I have included a copy of the letter written by the insurance adjuster. 6. Noise Violation Hearing: The property located at 121 Ash Street East has a history of noise complaints. The last noise complaint received was June of 2000. Enclosed is the infonnation from that noise violation. Last year a reference was made to a prior complaint, that violation occurred in 1998. In addition to the noise violation, the City has twice had to contact the property manager since May once for a mattress and the second time for garbage. 7. The City Council has scheduled the public improvement hearing for CR 121 on August 29,2001. Therefore, the Council will need to resolve the issues presented by Joe at the last meeting. For your convenience I have enclosed a copy. · · , . . . ~l ':~l 2'J01 Bills Payable Page Tue Ó:S7 P;·1 City of St. Joseph August 2. 2001 . Check Transaction Depart Nuwber Name Amount Comments Description Funà 30063 HE U·1E R . AN"THONY 1,000.00 refund hookup fee, certif 601 30064 THEISEN, DAVE 13.00 benson, fire training Fire Training 105 30065 ASSOCIATED CONSTRGCTION PUBLIC 125.51 Northland V, bid publ Street Maintanence 424 30066 CN~ERA TRADER 5.27 film development Crime Control & Investigation 101 30067 CELLU~~ 2000 28.83 cell phone, streets Street Maintanence 101 30067 CELLU~~ 2000 7.95 cell phone, sum rec Park Areas 101 30067 CELLU~~ 2000 7.95 cell phone, compost Waste Collection 603 30067 CELLULAR 2000 123.20 cell phone, police Communication Service 101 30067 CELLüLAR 2000 57.54 cell phone, City office Street Maintanence 101 30068 C~Jû~PION N~ERICA 735.10 street signs, crosswalk Crime Control & Investigation 101 300ó9 COi''J·nSSIONER OF REVENUE 1,170.04 state withhold 7/11 pay 101 30069 cor·~>lISSIONER OF REVENUE 72.91 state withhold sick pay 101 30070 COMPLETE ELECTRONICS 15.00 cassette repair Crime Control & Investigation 101 30071 EFTPS 3,010.23 fed witr~old 7/1: pay 101 30071 EFTPS 2,745.42 fica 7/11 pay 101 30071 EFTPS 165.79 fed withhold sick pay 101 ~O;J71 EFTPS 315.76 fed/med withhold sick pay 10: 30J72 GOLDEN SHOE STABLES 285.00 fruelhlingsfest, trolley Legislative Co~~itties 101 30073 GP~~ITE ELECTRONICS 131.57 raàio repair CommQ~ìcation Serýice 10: 30J74 HA,IKINS I'IATER TREAT1·ŒNT GROUP 14.50 water test Administration and General 60: 30074 HANKINS I'IATER TREAT1·ŒNT GROUP 14.50 water tests Purification 60: . 30074 HA~'~KINS \'iATER TREATNENl GROUP 14.50 water tests Purification 601 30075 K.E.E.P.R.S. mc 13.85 shoe supplies, Meyer Crime Control & Investigation 101 30075 K.E.E.P.R.S. INC 27.64 uniform, Schley Crime Control & Investigation 101 30076 KLN DISTRIBUTING 55.00 network repair Crime Control & Investigation 101 30077 L-OSO I S STORE 24.61 crayons, summer rec Participant Recreation 101 30078 ¡·1ACKEY, TII·1 300.00 disc golf, layou: sign Park Areas 101 30079 I~CDO~'iALL COr·jFORT ¡-.1.A.L'JAGEHENT 984.69 repairs to boiler system City Hall 422 30080 MINNESOTA SALES fuVD USE TAX 265.56 water tax, nov/dec Administration and General 601 30080 MINNESOTA SALES &~~ USE TAX 43.99 4th quarter sales tax 101 30080 MINNESOTA SALES &~~ USE TAX 205.11 water tax, jan / feb Administration and General 601 30080 mNNESOTA SALES &'1-0 USE TAX 71.99 tax, 1st Quarter 10,' v, 30080 MINNESOTA SALES k~~ USE TAX 492.45 water tax, ~-1ar / Apr Administration and General 601 30081 r·HÑ'NESOTA STATE TREASURER 1,030.74 state surcharge, 2nd qtr BUllding Inspec. Aàrnistration 101 3008 2 ~:OLüS, GEORGE 98.00 weed cutting Waste Collection 603 30083 NORTHE~~ STATES SUPPLY INC 65.18 marking flags Administration and General 601 30084 PERA 13.99 retirement Street Maintanence 101 30084 PERA 10.00 retirement Street Maintanence 101 30084 PERA 10.00 retirement Street Maintanence 101 3C084 PERA 22.23 retirement Street Maintanence 101 30084 PERA 23.99 retirement Street Maintanence 101 30085 PERA CC 3,044.22 retirement 7/11 pay 101 30086 PITZEN, NICOLAS 62.17 repair supplies Cable Access 101 3C087 RAJKOWSKI HANSMEIER LTD 2,500.00 legal, criminal Crime Control & Investigation 101 30087 RAJKOWSKI HANS¡·1EIER LTD 54.00 legal, .Northland V Street Maintanence 424 . 31 Jul 2001 Bills Payable Page 2 .6:57 PM City of St. Joseph August 2, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 30087 RAJKOWSKI HANSMEIER LTD 99.00 revise Buettner agreement Industrial Development 101 30087 RAJKOWSKI HANSMEIER LTD 333.00 legal, St. Wendel City Attorney 101 30087 RAJKOWSKI HANSMEIER LTD 899.00 legal, general City Attorney 101 30088 SEH 31.00 engineering, joseph st Street Maintanence 421 30088 SEH 26,262.36 engineering, northland Street Maintanence 424 30088 SEH 357.00 engineering, st. wendel Engineering Fee 101 30088 SEH 379.50 engineering, indian hills Engineering Fee 101 30088 SEH 102.00 engineering, development Engineering Fee 101 30088 SEH 918.00 engineering, CR 121 Street Maintanence 423 30088 SEH 1,658.33 engineering, pond view Engineering Fee 101 30088 SEH 1,538.27 engineering, cap improv Engineering Fee 101 30089 SIM, ELIZABETH 200.00 market manager, HCP Legislative Committies 101 30090 STEARNS COUNTY HIGHWAY DEPARTM 440.00 10 stop signs Street Maintanence 101 30091 TIREMAXX SERVICE CENTERS 21.95 LOF 98 Chev Automotive Services 101 30092 US LINK 108.96 telephone services Salaries & Adminstrative 101 30092 US LINK 49.75 telephone services Community Sign 101 30092 US LINK 47.15 telephone services Ci ty Hall 101 30092 US LINK 324.61 telephone services Communication Service 101 30092 US LINK 136.06 telephone services Maint Shop 101 30092 US LINK 100.00 telephone services Economic Development Authority 101 . 30092 US LINK 99.50 telephone services Fire Communications 105 30092 US LINK 52.02 telephone services Administration and General 601 30092 US LINK 53.83 telephone services Sewer Lift Station 602 30092 US LINK 49.75 telephone services Sewage Treatment Plant 602 30092 US LINK 102.79 telephone services Administration and general' 602 30095 XCEL ENERGY 1,672.78 utilities Street Lighting 101 30095 XCEL ENERGY 59.10 utilities Park Areas 101 30095 XCEL ENERGY 132.94 utilities Ball Park and Skating Rink 101 30095 XCEL ENERGY 263.35 utilities Ci ty Hall 101 30095 XCEL ENERGY 58.88 utilities City Hall 101 30095 XCEL ENERGY 663.86 utilities City Hall Annex 101 30095 XCEL ENERGY 35.53 utilities City Hall Annex 101 30095 XCEL ENERGY 90.97 utilities Ci ty Hall Annex 101 30095 XCEL ENERGY 36.15 utilities Maint Shop 101 30095 XCEL ENERGY 54.22 utilities Street Maintanence 101 30095 XCEL ENERGY 14.61 utilities Street Maintanence 101 30095 XCEL ENERGY 30.08 utilities Maint Shop 101 30095 XCEL ENERGY 45.12 utilities Street Maintanence 101 30095 XCEL ENERGY 137.71 utilities Storage 601 30095 XCEL ENERGY 19.63 utilities Purif ication 601 30095 XCEL ENERGY 307.24 utilities Purification 601 30095 XCEL ENERGY 841.50 utilities Power and Pumping 601 30095 XCEL ENERGY 60.87 utilities Power and Pumping 601 30095 XCEL ENERGY 272.66 utilities Sewage Treatment Plant 602 30095 XCEL ENERGY 39.07 utilities Sewage Treatment Plant 602 . 1. 1 ::-: 2001 Bills Payable ?age " ,c:e 5:57 P~I¡ City of St. Joseph . August 2, 2001 Check Transac:.ion Depart Nurrber ~>Jame Amount Comments Description Fu..."1à 30095 XCEL 2NERGY 71.24 utilities Sewer Lift Station 602 30095 XCEL ENERGY 23.32 utilities Sewer Lift Station 602 30095 XCEL ENERGY 322.47 utilities Fire Station and Building 105 30095 XCEL ENERGY 77.01 utilities Fire Station and Building l05 30095 XCEL ENERGY 6.28 utilities Emergency Siren 10:" 30095 XCEL E~~RGY 19.30 utilities Signal Lights 10: 30096 UN1..r.~ LIFE I NSURfu'1CE 300.94 disability 101 30096 UNU¡.j LIFE I NSURA.'<CE 36.00 disability 101 30096 UNU~·1 LIFE I NSUR.A1'ICE 336.76 disability 101 30097 ADVANCED GRAPHICS 418.20 graphics,remove old Automotive Services 101 30098 AL~ STAR TROPHEY 23.96 ribbons, sum rec Participant Recreation ::"01 30098 ALL ST~~ TROPHEY 11.18 ribbons, sum rec Participant Recreation :01 30099 CELLU~~ 2000 4.17 cell phone, fire Fire Communications :05 30100 CENTRAL ~·1CGOHAN 26.05 medical oxygen Medical Services 105 30101 D~~IS SPRINKLER SYSTEM 252.50 sprinkler system repairs City Hall 422 30102 EARL F. Aß~ERSON & ASSOC 186.83 street signs Stre€t Maintanence 101 30103 G & K SSRVICSS 106.06 rags, towels, floor runner Fire Station and Builàing 105 50104 GÞ.PINSKI, ESTHER 54.66 picnic supplies Participant Recreation 10: 30105 GAPINSKI, t·\Þ~~ Y KAY í8.63 arts/crafts/movie/supplie Participant Recreation 10: 30105 G.lI,PINSKI, t·!ARY KAY 86.54 picnic supplies,cooking c Participant Recreation 101 . 30106 GRAINGER 74.23 recharge batteries,hand 1 Fire Fighting 105 30107 HAI·/KINS I·IATER TREATMEN""T GROUP 14.50 water tests Purification óOl 30107 HAWKINS '.'lATER TREATI·ŒNT GROUP 213.14 hydrofluosilicic acià Purification 601 30108 1·1ARSHALL & SNIFT 267.95 valuation book Assessing :Cl 30109 ¡·'.ARTIN. NICOLE 55.00 tabacco compliance checks Crime Control & Investigat.ion 101 3 C 11 0 ¡·HNNESOTA STATE FIRE C:JIEFS AS 135.00 fire chief conference Fire Training 105 30111 NCPERS GROUP LIFE INS~'<CE '-8.00 life insurance 101 30112 OFFICE ¡·tl>J( 224.85 toner, film, supplies Crime Control & Invescigation 101 30113 ONE CALL CONCEPTS, INC 65.60 notification fee Administration and General 601 30113 ONE CALL CONCEPTS, INC 65.60 notification fee Administration and general 602 30114 PFAL'lNENSTE!N I DARRELL 93.00 repaint door, engine i:tl Fire Station and Building 105 30115 PRINCIPAL LIFE 8.616.88 med/dent/life insurance - '" ~ 30115 PRINCIPAL LIFE 249.19 meà/àent/life insurance Crime Control & :nvestigat.lon lCI j0116 RADIO SHACK 36.17 cable supp:ies Cable Access "01 30117 '=.'1' CLOUD FIRE EQUIPMENT 18.50 repair fire hose Fire Fighting 105 30118 ST. CLOUD RESTAURANT SUPPLY 90.36 towels,toilet paper, soap Fire Station and Building 105 30119 ST. JOSEPH NEnSLEADER 17.55 surplus car advertisement Crime Control & !nvestigaticn 101 30119 ST. JOSEPH NEWS LEADER 117.45 publish, rezoning hearing Legislative Committies 101 30119 ST. JOSEPH NEWS LEADER 35.00 publish, business card ad Economic Development Authority 101 30119 ST. JOSEPH NEWSLEADER 324.00 publish, consum confid re Distribution 601 30119 ST. JOSEPH NEI,SLEADER 207.90 publish, plat,zoning,spec Legislative Commltt:es ::"01 30119 ST. JOSEPH NEI,SLEADER 49.00 repair lights, water towr Distribution 601 30120 ST~Y¡P FULFILLMENT S. CNTR 529.20 postage Salaries & Adminstrative 101 30120 STN~P FULFILU~EN~ S. G"lTR 200.00 postage Legislative Co~mitties 101 30121 STEARNS ELECTRIC ASSOCIATION 323.50 street lighting Street Lighting 101 . . 31 SuI 2001 Bills Payable Page 1 T.6'57 PM City of St. Joseph August 2, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 30121 STEARNS ELECTRIC ASSOCIATION 23.23 street lighting Street Lighting 101 30122 TOTAL LAWN CARE 213.00 weed spraying Park Areas 101 30123 US FILTER 270.09 repair water equipment Distribution 601 30124 VIKING INDUSTRIAL CENTER 523.53 02 Sensor repairs Sewage Treatment Plant 602 30125 VOIGT'S BUS COMPANIES 162.50 bus, summ rec softball Participant Recreation 101 30126 ZEP MANUFACTURING 175.12 towels, toilet paper Park Areas 101 30127 COMMISSrONER OF REVENUE 1,213.70 state withhold 7/25 101 30127 COMMISSIONER OF REVENUE 66.18 state withhol cc june 101 30128 EFTPS 3,161.20 fed withhold 7/25 101 30128 EFTPS 3,055.64 fica withhold 7/25 101 30128 EFTPS 139.53 fed withhold cc jun 101 30128 EFTPS 125.06 fica withhold cc jun 101 30129 PERA 2,836;58 retirement 7/25 101 30130 PERA - CC 198.00 retirement cc june 101 --------- 3rand Total 85,626.41 . . . . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, June 28, 2001 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Cory Ehlert, Bob Loso, AI Rassier, Kyle Schneider. Administrator/Clerk Judy Weyrens. City Representatives Present: City Engineer Joe Bettendorf, Public Works Director Dick Taufen, Police Chief Gary Will, Fire Chief Dave Theisen Others Present: Jennifer Thienes, Monte Eastvold, Nancy Scott, Roger Scheeler, Renee Zirbes, Mike Deutz Approve Aqenda: Ehlert made a motion to approve the agenda with the removal of itém(b), Gambling License Approval, from the consent agenda. The motion was seconded by Loso and passed unanimously. Consent Aqenda: Loso questioned the Park Board request to purchase cement picnic tables and pads and if competitive quotes were received. Schneider stated that the proposal present was the lowest price and the vendor has donated one picnic table. As the Council did not have written quotes Hosch made a motion to table item (d) Capital Purchase request for picnic tables and pads, until further information is available. The motion was seconded by Schneider and passed unanimously. Rassier made a motion to approve the consent agenda as follows; seconded by Schneider and passed unanimously. . a. Bills Payable, Check Numbers 29870 - 29923 b. Removed c. Declare 94 Squad as surplus property, accept bids for the disposal of such d. Tabled e. Close Minnesota Street (County Road 77) between College Avenue North and 1st Avenue NE on July 3, 2001 between 6:00 PM and 9:00 PM. f. Authorize the Police Department to enter into a service agreement with Steams County to participate in the County wide Records Management System. g. Authorize final payment to Gopher State Contractors in the amount of $ 10,261.00 Gamblinq Premise License - St. Joseph Jaycees: Ehlert made a motion approving the Gambling Premise License for the St. Joseph Jaycess for the following sites: St. Joe Gas & Bait and Sal's Bar, The motion was seconded by Schneider. Ayes: Hosch, Ehlert, Loso, Rassier Nays: None Abstain: Schneider Motion Carried 4:0:1 Public Comments: No one present wished to speak. 2000 Audit. JenniferThienes. KDV: Auditor Jennifer Thienes presented the Council with the 2000 Audit. She stated the City has received a clear unqualified opinion which is the best opinion possible. Further, they have reviewed the reporting system and it meets all requirements. However, the City did have two items that are classified as reportable conditions; 1) The City failed to designate Juran & Moody as an official depository and 2) The Millstream Culvert Improvement and Business Park Seeding Project documents failed to include a performance bond. Theines discussed the following with the City Council: · Undesignated reserve balance is equal to 6 months of expenditures. In addition, the City has $ 933,000 in designated reserves. . · Revenue and expenditures are consistent with prior years · Budget -vs- actual is within guidelines · Water fund is beginning to cover depreciation and operating revenues are exceeding operating expenditures. · Sewer Fund is not covering operating expenses when depreciation is included. · · The City should continue to monitor water and sewer rates striving towards covering depreciation. · The City should be working to implement the new accounting rules, GASB 34. To help facilitate the implementation a committee should be established to make the necessary decisions. Debt Manaqement Study - Monte Eastvold: Monte Eastvold presented the Council with a revised debt management study illustrating each bond issue and status. Eastvold stated all the bonds funds are cash flowing with the exception of the 1992 East Baker Street Improvement. Weyrens stated the Council has recently transferred funds from a closed bond fund to help alleviate the shortfall. Eastvold also presented the Council with proposed bond issue schedules for the following projects: Northland Phase V Improvements; Sewer Capacity/Conveyance; and County Road 121. In reviewing the current revenue sources for each bond fund, Eastvold stated it is his opinion that adequate revenue can be diverted to help finance the proposed issues. The Council agreed to review the information and schedule a finance meeting to continue the discussion on how to finance the proposed improvements. City Engineer Reports Capital Improvement Plan: City Engineer Joe Bettendorf stated he is working on the feasibility report detailing the proposed improvements for 2002. The report will be submitted to the City Council in August, followed by a public hearing scheduled for September. County Road 121: Bettendorf informed the Council he will present a revised feasibility report at the July 28, 2001 Council meeting, with a public hearing to be scheduled for late August. Ehlert questioned · Bettendorf if the plans have been finalized with regard to the location of the reconstructed road. Bettendorf stated the County has finalized a design which includes straightening the curve near the St. Joseph Township Hall. Pond View Ridqe Six: The improvements for Pond View Ridge Six have been halted due to the recent rains. Before bituminous surfacing can be installed the roadbed must pass a compaction test. The additional moisture content has caused the soils to be less than satisfactory when conducting compaction tests. Bettendorf reported that in reviewing the grading plans for individual lots it was determined that the grading plan submitted to Bettendorf is not the same plan submitted with the preliminary plat; therefore, building permits could not be issued. Northland Five: Bettendorf reported that the final estimates have been prepared for the improvements to Northland Five. Unfortunately, the estimate is $160,000 higher than anticipated. The additional costs are due to the unanticipated soil conditions. Bettendorf stated he is confident with some plan modifications, the price can be reduced and requested the Council move the bid date from July 10th to July 16th. By consensus the Council agree to open bids on July 16, 2001 at 11 :00 AM. The Park Board has requested the developer construct a fence along the eastern edge of Northland Park (that portion adjacent to Northland Drive). Bettendorf stated that one of his staff has met with the Park Board and developer, and all were in agreement on the type and location of the fence. This requirement should be included in the Developer's Agreement. All Spec Services, Nancy Scott: Building Official Nancy Scott appeared before the Council to further discuss the need to implement the State of Minnesota Mechanical and Plumbing Code. The implementation of the code is for fire safety reasons and to ensure appliances/fireplaces/gas devices are · installed properly with adequate venting. Scott introduced Roger Scheeler to the Council and stated that upon the implementation of the Mechanical and Plumbing Code, Scheeler will be the enforcing Official for the City. Scheeler stated that implementing the Mechanical and Plumbing Code creates uniformity . between all cities and assures that contractors are building/remodeling homes responsibly, assuring that life and safety measure are met. Ehlert questioned the effect of the proposed Ordinance for the installation water softeners and other appliances. Scott responded that a minimal fee would be collected and they would be inspected. Some' cities have excluded appliances based on a certain minimum value. That value can range from $ 500 to $ 3000. Ehlert questioned the effectiveness of the proposed amendment and if it can be enforced. Scott responded that she has not encountered problems in the other jurisdictions she serves. Rassier stated that he is not supportive of requiring a permit for all mechanical and plumbing and encouraged the Council to set a minimum value for which a permit would be required. Therefore, replacement of appliances such as stoves, dryers and water softeners would not require a permit. Rassier made a motion authorizing the City Engineèr to draft a proposed Ordinance adopting the State of Minnesota Mechanical and Plumbing Code and require permitting for such. Further, a permit would not be necessary unless the improvement/device exceeded $ 2,000. The effective date of the amendment would be January 2002, allowing Scott adequate time to inform contractors. The motion was seconded by Hosch and passed unanimously. Lot Split Request, Renee Zirbes. Renee Zirbes, part owner of the property located at 119 - 3rd Avenue SE appeared before the Council to request a lot split. Zirbes stated that the property in question contains approximately 23,000 square feet, but is listed as one parcel. The property is currently used as a group home and she is requesting authorization to split the property to construct an additional home. Zirbes reported that the proposed lot split would leave each lot with the minimum lot required, 11,000 square feet. Weyrens stated that the construction of an additional group home would require a variance, as the . current Ordinance requires 1000 square feet between facilities. The variance would require a public hearing which would be held before the Planning Commission. Loso made a motion to approve the lot split as requested, with the following contingencies: 1. The property owner will submit a certified survey for recording purposes. 2. After the property is split, each parcel must meet the minimum lot size requirements as stated in the St. Joseph Code of Ordinances. 3. Approving the lot split does not imply that a variance for the second group home is approved. The motion was seconded by Schneider and passed unanimously. Surplus Property, 21 - 1st Avenue NW: EDA Member Mike Deutz appeared before the Council to request the City retain the property located at 21 - 1st Avenue NW. Deutz stated it was his understanding that the property was not habitable and questioned why the City is selling a building that they themselves could not continue to use. He further stated that the EDA Board has recommended the City retain the property for the following reasons: 1) The property tax gained form the sale to a private individual is insignificant; 2) It is very difficult and expensive for cities to obtain property; 3) Location of the property may be crucial for any expansion of the water treatment plant; 4) Location of the property is appropriate to alleviate the parking problem for the downtown area; and 5) Possible sale to a local business to assist with their expansion. Hosch stated that he had mixed feelings regarding the sale of the property, but feels it is in the best interest of the City to sell the property. The proceeds used from the sale of the property could be used to offset the levy for the new City Hall. Further, Hosch stated that selling the building will not only provide taxable property to the City, but also allow a business to expand. . Ehlert stated that the City has a serious parking problem downtown. It was his hope that the old City Office would be replaced with a parking lot to help alleviate this problem. Ehlert also noted that the Comprehensive Plan states that there is not adequate parking downtown. Ehlert questioned if the parking lot for the new City facility could be reconfigured to allow for a municipal parking lot, and · encouraged the Council to designate a portion of the land proceeds for such. Schneider made a motion to accept the high bid of $ 73,000 plus the buyer's premium, for the sale of the City property located at 21 _1st Avenue NW. The motion was seconded by Hosch. Ehlert again requested the Council dedicate a portion of the proceeds to be used to help resolve the downtown parking problems. By doing this the Council would be sending a message that the City is serious about developing the downtown area. Ehlert made a motion to amend the previous motion to include dedicating $ 15,000 of the property sale proceeds to be used to address parking issues in the downtown area. The amendment was seconded by Schneider. Vote on amended motion: Ayes: Hosch, Ehlert, Rassier, Schneider Nays: Loso Motion Carried 4:1:0 FIRE CHIEF REPORTS December 1 , 2000 to Mav 1 , 2001 Fire Report: Fire Chief Dave Theisen presented the Council with the semi-annual fire report. During the six month period, the department responded to 146 calls, which is down by 19 calls from the prior period. The following is a breakdown of fire calls by jurisdiction: 1) St. Joseph Township - 53; 2) St. Wendel Township - 19; and 3) City of St. Joseph - 67. Ehlert questioned if the department has a mechanism to charge for fire/medical calls. Theisen reported · that this is discussed each year and it has yet to be resolved on the State level. Loso made a motion accepting the six month fire report as presented and authorizing the expenditure of $ 19,635.00 for the payment of such services. The motion was seconded by Rassier and passed unanimously. GamblinQ License Request: Theisen stated the annual fund raiser is scheduled for August 17, 2001 at the EI Paso. The department is requesting acceptance of an application for exemption from lawful gambling. Ehlert made a motion to accept the Exemption from Lawful Gambling application from the S1. Joseph Volunteer Fire Department for an event to be held on August 17, 2001 at the EI Paso Club and Lanes. The motion was seconded by Hosch and passed unanimously. PUBLIC WORKS DIRECTOR REPORTS Truck Purchase: Public Works Director Dick Taufen appeared before the Council to request authorization to trade the 1971 Ford 1 ~ ton truck for a 1981 GMC. Bill Wasner has agreed to trade in the old truck and sell the new truck for $ 6,000. The trade in value was estimated at $ 1,000.00. Taufen reported the 1981 GMC is in good condition and the City has been renting the truck during snow season. Loso made a motion authorizing the purchase of a 1981 GMC 1 % ton truck from Bill Wasner Sales and Service in the amount of $ 6,000, trading in the City's 1971 Ford. The motion was seconded by Schneider and passed unanimously. MAYOR REPORTS Affordable HousinQ: The Affordable Housing Committee will be meeting on July 16, 2001 at the Waite Park City Hall. The main focus will be exploring how to include rehabilitation of older homes in the affordable housing plan. Rassier requested authorization to attend the meeting on behalf of the City, the · Council concurred. . . Annual Conference: Hosch reported that he, Schneider and Weyrens attended the annual League of Minnesota Cities Conference in Duluth. COUNCIL REPORTS LOSO -- No report. RASSIER -- No report EHLERT -- No report SCHNEIDER - No Report ADMINISTRATOR/CLERK REPORTS July Meetinç¡ Schedule: Weyrens clarified that the regular Council meeting for July 5th has been cancelled, with the next meeting scheduled on July 19, 2001. Council meetings will resume the regular schedule in August. Certificate of Compliance - 12'h Avenue SE: Weyrens reported that she has been contacted by developer Bob Herges regarding the lot sale on the corner of 12th Ave SE and Minnesota Street E. When the closing documents were prepared for this property, it was discovered that their was a gap of property between 12'h Avenue SE and the property line. This gap was created after the design for 12'h Avenue was altered, curving the road for development purposes. Since the City does not need the property, nor does it have any value, as the property is miniscule. Bob Herges is requesting the City Quit . Claim Deed the property to the property owner on 12'h Avenue SE and Minnesota Street. Ehlert made a motion authorizing the City Attorney to draft the necessary paperwork to Quit Claim Deed the property in question to the property owner at 12th and Minnesota Street. The motion was seconded by Schneider and passed unanimously. Transportation Planninç¡: Weyrens discussed the need for the City Council and Planning Commission to review the Transportation Plan. The City has been receiving inquiries for development on the SE section of the City and it should be determined where transportation corridors should be preserved. Weyrens suggested a joint meeting between the City Council and Planning Commission facilitated by Bill Hansen from the St. Cloud Area Planning commission and City Engineer Joe Bettendorf. Loso made a motion to schedule a joint meeting between the City Council and Planning Commission on August 1st or August 8th with the Planning Commission to discuss future transportation planning with Bill Hansen and Joe Bettendorf. The motion was seconded by Schneider and passed unanimously. Assessor Request for Rate Increase: Weyrens stated that she has received a request from City Assessor Ollie Lesnick to increase his wage from $ 8.68 per parcel to $ 10.00. The request from Lesnick clarifies that the rate was last adjusted in 1992. Hosch requested the matter be tabled until further information can be provided to the Council regarding area wages for assessors. While Hosch stated he is not opposed to the increase he feels it is the responsibility of the City to verify the market rate for assessors. Ehlert made a motion to table further discussion on the proposed wage increase for the City Assessor until July 21, 2001 when area wage rates will be available to the City Council. The motion was seconded by Hosch and passed unanimously. City Hall Roof Repairs: Weyrens presented the Council with two quotes to repair the roof on City Hall, they are as follows: Horizon roofing $ 2,580.00 . McDowall $ 4,000.00 . Hosch stated that the materials are not comparable, thus causing a greater price difference. The higher · quality material would provide a longer life expectancy. Rassier stated that if the roof is in need of replacement, then the lower bid is the best alternative for the City. Ehlert made a motion to accept the low price of $ 2,580 from Horizon Roofing to make the necessary repairs on the City Hall Building. The motion was seconded by Loso and passed unanimously. Adjourn: Hosch made a motion to adjourn at 10:15 PM; seconded by Loso and passed unanimously. Judy Weyrens Administrator/Clerk · · . . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, June 7, 2001 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Cory Ehelrt, Bob Loso, AI Rassier, Kyle Schneider. Administrator/Clerk Judy Weyrens. City Representatives Present: City Attorney John Scherer, City Engineer Joe Bettendorf, Public Works Director Dick Taufen, Police Chief Gary Will. Others Present: Dan Schmitz, Brian Stangl, Linda Sniezek, Rose Eiynck, Roger Steichen, Steve Nelson, Jim Graeve, Cari Habiger, Jane Fuchs Noise Violation. 115 - 6th Avenue SE. Dan Schmitz: Mayor Hosch stated that the Council has received notice of an alleged noise violation at 115 - 6th Avenue SE on May 19, 2001. Since the property owner has not requested an evidentiary hearing, the property owner is acknowledging that a noise violation did occur. Therefore, Hosch stated the Council will move to the disposition stage and asked the property owner for any comments he may have. Dan Schmitz stated the property in question is a duplex with one side rented to a family and the other side to students. On the evening in question he drove by the property at 6:00 PM and there was nothing happening, by 11 :00 PM the police had been called. Schmitz stated that he has owned the property for 12 years and in that time has received only one complaint. Schmitz also stated that the property in violation will be rented to a family next year. Loso stated that the police report indicated the tenants were cooperative and were cited for the criminal offense of the noise violation. In his opinion, Loso believed this incident should have been handled as a . warning. Rassier made a motion acknowledging that a noise violation did occur at 115 - 6th Avenue SE on May 19, 2001. Further, the property owner will be fined the administrative fees of $ 150.00. The motion was seconded by Schneider and passed unanimously. Approve AQenda: Hosch made a motion to approve the agenda with the removal of item (f) 2001 - 2002 Liquor License from the consent agenda. The motion was seconded by Ehlert and passed unanimously. Consent AQenda: Loso made a motion to approve the consent agenda as follows: a. Bílls Payable - Check Numbers 29802 - 29868 b. Minutes April 19, May 3, May 17 and May 22,2001 c. Close Minnesota Street between College Avenue and 1st Avenue NWand College Avenue South from Minnesota Street to the east/west alley on July 4, 2001. Approval is contingent upon proper signage and approval from Stearns County. d. Accept the low bid of Design Electric in the amount of $ 5,875.00 for the upgrading of the Míllstream Camp area. e. Accept the low bid of DM Building in the amount of $ 4,610 to remodel a porlion of the City Offices providing for evening security f. Item removed g. Authorize the expenditure of $692.00 to install a computer modem from McDowall Company to operate the HVAC System h. Accept the Police Chief Review and recommendations of the City Attorney and Mayor. The motion was seconded by Rassier and passed unanimously. . Liquor License 2001 - 2002: Rassier made a motion to approve the following licenses to be effective from July 1 2001 through June 30, 2002. Off Sale: Loso's Inc (Loso's Main Street Pub); P & L of St. Joseph Inc (La Playette); EI Paso club · & Lanes; BIP Inc.; St. Joe Amoco Liquor; Hollander's On Sale: Loso's Inc (Loso's Main Street Pub); P & L of St. Joseph Inc (La Playette); EI Paso club & Lanes; BIP Inc Sunday: Loso's Inc (Loso's Main Street Pub); P & L of St. Joseph Inc (La Playette); EI Paso club & Lanes; BIP Inc; American Legion Wine: College of St. Benedict; Bo Diddley's Club: American Legion Club The motion was seconded by Loso. Ayes: Hosch, Ehlert, Loso, Rassier Nays: None Abstain: Schneider Motion Carried 4:0:1 All Spec Services. Nancy Scott: Building Official Nancy Scott appeared before the Council to present the 15t quarter building activity report. Scott stated that she has been working for the City for 3 months and would like to address the following concerns: 1. Mechanical and Plumbing Code: The City of St. Joseph is one of the few jurisdictions that does not enforce the Minnesota State Mechanical and Plumbing Code. The enforcement of the code is meant as a safety measure to assure gas appliances, fixtures and plumbing are installed correctly. 2. Energy Code: The State of Minnesota has changed the State Building Code requiring building permits for roofing and siding. Scott stated that she would charge a nominal fee for such permits and would work with residents doing the work on weekends. Ehlert stated that he does not wish to stop residents from working on weekends or fear getting ticketed on weekends because a permit was not secured. Scott assured the Council that permits could be secured after the weekend and the inspection could be completed at the same time. 3. Rental Housing Inspections: Scott stated that she attended the meeting conducted by · the Rental Housing Inspector and has some concerns. Scott requested clarification as to who is the Housing Compliance Official; and if it is Rental Housing Inspector Steve Hagmann, is he responsible to Scott. Hosch and Ehlert stated that it is their understanding that Hagmann is the Housing Compliance Officer and consults the Building Official as needed. Noise Violation. 310 Old Hiçhway 52 - Brian Stançl: Mayor Hosch stated that the Council has received notice of an alleged noise violation at 310 Old Highway 52 on May 19, 2001. Since the property owner has not requested an evidentiary hearing, the property owner is acknowledging that a noise violation did occur. Therefore, Hosch stated the Council will move to the disposition stage and asked the property owner for any comments he may have. Stangl stated that he has recently purchased the property at Old Highway 52 and this process is new to him. The students involved in the incident on May 19 have moved and were not available to be present a this meeting. Stangl further stated that the first notice he received was a certified letter. He was told that they could not find his phone number, but they were able to contact him earlier in the day. City Attorney John Scherer questioned if his lease includes party provisions and loss of damage deposit. Stangl stated that the lease does not have any provisions for parties and the damage deposit has already been retained for repairs to the unit. Ehlert made a motion acknowledging that a noise violation did occur at 310 Old Highway 52 on May 19, 2001. Further, the property owner will be fined the administrative fees of $ 150.00. The motion was seconded by Schneider and passed unanimously. Public Comments: No one present wished to speak Linda Sniezek, Rental License Request: Linda Sniezek appeared before the Council to request · authorization to rent her parents property located at 213 Ash Street East. The Ordinance Amendment in . September 2000 revised the Ordinance allowing only owner occupied rentarunits in an R-1, single family zoning district. In February 2000 the City imposed a rental license moratorium to study Fental districts. During this time Sniezek requested the Council grant a special permit to allow the property at 213 Ash Street East to be used as a rental unit. Sniezek agreed to adhere to the new policy after the moratorium was lifted. In December of 2000 Sniezek requested relief from the new Ordinance due to a medical condition of her tenant. The Council granted relief with the understanding that the special permit expired in May of 2001. Sniezek is currently requesting relief from the Ordinance to prevent a financial hardship if the property is sold, and presented the Council with a letter from her attorney advising her family not to sell the home. The home has been rented to a family since March of 2000 and the tenants have become members of the community. Sniezek stated it is her opinion that the Council wanted to encourage families to move to St. Joseph rather than leave homes unoccupied. She further stated the amended Ordinance may force elderly residents to sell their homes. Sniezek's tenant, Cari Habiger approached the Council and requested that the rental license be continued at 213 Ash Street East. She stated that she has been living in the home since March of 2000 and has chosen to make St. Joseph her home. Habiger stated that it was difficult finding rental housing in St. Joseph and if the Council does not allow the rental license to continue, she will not be able to live in St. Joseph. Loso stated that the Council ruled on this matter in December, allowing the rental license to continue until May of 2001. Loso clarified that when the original permit was granted, it was understood that it was a special permit until the moratorium period concluded. Further, Sniezek agreed to abide by the recommendations of the committee if the special license were extended. Loso stated that in his opinion the Council was upfront with Sniezek and she agreed to these terms. Therefore, he does not feel any . relief should be granted, as in doing so the Ordinance will loose integrity. Roxanne Habiger approached the Council and questioned why the Council does not want to encourage family rental. Attorney John Scherer stated that St. Joseph has been trying to deal with managing the rental units within residential neighborhoods. Residents have requested the Council take action to stop the conversion of homes to student rentals and keep the neighborhoods in-tact. Rental units in residential areas lead to a majority of problems such as noise, garbage, and lack of adequate lawn care. The purpose of the new ordinance is to stop or slow down the proliferation of rental units in an R-1, Single family zoning district. Scherer further clarified that the Council cannot make a provision for family rental as then it would become discriminatory. Ehelrt stated that it is his understanding that the purpose of the new Ordinance was to preserve the older housing stock for single family use. It is his opinion that the request at this time meets the intent of the Ordinance. The rental unit is being occupied by a family who is a part of the community of St. Joseph. Ehlert further stated that he feels this property was caught in the middle of the process and the use should be allowed to continue. Rassier stated that it is his opinion that the Council should give the Ordinance a chance and granting the special permit at this time overrides the new Ordinance. Rassier questioned Scherer as to the legalities of issuing such a permit. Scherer responded that he is uncertain as to how the initial permit was granted, but instructed the Council to be cautious when considering this matter. Hosch stated that he too beliefs the property in question was caught in the middle of the Ordinance change and has some inherent rights. Denying the permit at this time could create a hardship. Hosch further stated that if the initial request was not made during the moratorium period he would not be supportive of allowing a rental permit. . Schneider concurred with Sniezek that an empty house is not an asset to a neighborhood. If the property remains vacant it begins to look rundown and will become unsightly. Therefore, he feels the best use for the property in qùestion is to continue as a rental unit. Ehlert made a motion to extend a Special Rental License to the property at 213 Ash Street East. · The license may be renewed annually with the following understanding: The rental license will cease 120 days after the death of Rose Viehauser, or upon Cari Habiger moving from the property; which ever comes first. The motion was seconded by Schneider. Ayes: Hosch, Ehlert, Schneider Nays: Loso, Rassier Motion Carried 3:2:0 Rental Housinq Inspector, Steve Haqmann: Rental Housing Inspector Steve Hagmann appeared before the Council to discuss the license process for 2001 - 2002. Hagmann stated that he met with a number of landlords and discussed the process that will be used for securing a rental license. He stated that this year licenses will not be issued until all fire safety issues are resolved and completed paperwork and fees are submitted. Hagmann also stated that all lower level bedrooms will be required to install egress windows. The landlords present at the meeting requested one year to complete the egress windows as it is a costly item. Scherer clarified that any extension of fire safety issues should be acknowledged on the rental registration form along with a deadline for completion. Further, a second inspection should be conducted to assure that repairs have been completed. Hagmann stated he would like the Council to change the rental license period to begin October 1 st of. each year. He stated that changing the date would allow rental inspections to be completed when they are occupied, thus allowing him to check traffic patterns and occupancy. In addition, he would have the opportunity to talk to the tenants if they have any issues. Ehlert stated that he would like to see fire safety issues completed within a time frame such as 90 days. The landlords are aware they need egress windows for lower level living and they should be installed in a · timely manner. He further questioned the logistics of completing the inspections during the school year as many of the rentals in St. Joseph are student rentals, thereby largely being unoccupied during the summer months. The vacancy period allows repairs to be completed without disturbing tenants. Ehlert questioned if the landlords provided any input on the license period. Hagmann stated that the landlords present requested the rental license period remain as it is currently. Loso stated that changing the rental license period would have a negative impact to the Noise Ordinance. Currently any violation of the Noise Ordinance stays with the property during the license period, from August 15 to August 14. This period also coincides with the school year, making the tenants responsible for the full 12 month period. If the rental license period is changed, two different groups of tenants may be impacted by violations. Hosch stated that it is his preference to keep the rental license period as it is written. He has received feedback from landlords that it would be difficult to complete major repairs while the rental until is occupied. Schneider concurred with Hosch. Rassier stated that as a former rental inspector he would argue that the inspections are easier to complete without all the tenants present. Some of the major repairs could not be completed while occupied, and it would be difficult to remove the tenants if the inspections were completed in September and October. Loso made a motion denying the request of the Rental Housing Inspector leaving the license period as stated in Ordinance No. 55. The motion was seconded by Schneider and passed unanimously. CITY ENGINEER REPORTS Capital Improvement Plan: City Engineer Joe Bettendorf presented the Council with the Capital · Improvement Plan. The plan includes street maintenance and reconstruction, purchase of additional . parkland, construction of a maintenance facility, purchase of additional sewer conveyance/capacity, lift station repairs, and water improvements. The Council needs to review and prioritize the proposed improvements/ needs. However, Bettendorf noted the additional sewer conveyance/capacity and reconstruction of the Baker Street Lift station is a priority. Bettendorf stated the Council should also begin planning for an additional water tower and well field. As . the City grows this will become a priority issue, and long range planning could prove cost effective when purchasing additional land. Rassier questioned if water and sewer lines are replaced when a road is reconstructed; and if so who pays for the replacement. Bettendorf stated that some of the street projects include pipe replacement as they are over 30 years old. The proposed plan indicates the property owner will be assessed a portion of the cost. At the present time the City has adopted a policy assessing property owner 60% of the road cost and water/sewer replacement. Councilors discussed with Bettendorf the number of elderly residents that would be affected by the improvements. Bettendorf stated the City could investigate providing for deferred assessments for seniors and hardship situations. Weyrens stated the City currently has a provision for deferral and she will conduct further research before a public hearing is conducted. The Council agreed to conduct a special meeting on June 13, 2001 at 1 :00 PM to review and prioritize the Capital Improvement Plan prepared by Bettendorf. County Road 121/ Colleç¡e Avenue South: Bettendorf stated that he is still reviewing the plans for the reconstruction of County Road 121. The Council will need to determine the financial impact of the project and how the project will be financed. At this time it does not appear that any road work will be completed . in 2001 . It is the intent of the County to prepare all the documents and bid the project for a spring 2002 start date. The Council agreed to discuss this matter in special session on June 13. Northland Phase V: Bettendorf reported that the feasibility report has been completed for Northland Phase V and the developer is requesting to move forward with the solicitation of bids. Therefore, Loso made a motion to adopt the following resolution approving the plans and specifications and ordering advertisement for bids for the improvements to Northland V. The motion was seconded by Rassier and passed unanimously. Resolution Approving Plans and Specifications and Ordering Advertisement for Bids WHEREAS, pursuant to a resolution passed by the Council on May 15, 2001, the City Engineer, Joe Bettendorf of SEH, has prepared plans and specifications for the improvement of street and utilities for the development of Northland Phase V and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH MINNESOTA: 1. Such plans and specifications, a copy of which is hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published and specify the work to be done, shall state that bids will be opened and that the responsibility of the bidders will be considered by the Council at 7:30 PM on July 19, 2001 in the Council Chambers of the City Hall, 25 College Avenue North. Any Bidder whose responsibility is questioned . during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with thé City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check e payable to the City of St. Joseph for 5% of the amount of such bid. Northland Phase V, Final Plat: The Council reviewed the final plat for Northland Phase V. Scherer advised the Council to include drainage easements on the eastern lots rather than provide for outlots. The City incurs maintenance costs if outlots are platted and ownership becomes an issue. Scherer further recommended that the easements include egress/ingress rights. Bettendorf questioned if the drainage areas will be required to be fenced. The Council agreed to include language that would allow fencing if liability became an issue. Rassier made a motion to approve the final plat of Northland Phase V with the following contingencies: 1. The plat be revised to include easements in the drainage areas. The easement should provide for drainage and access. Further, it will be the responsibility of the owner to record the easements. The motion was seconded by Schneider. Ayes: Hosch, Loso, Schneider, Rassier Nays: None. Abstain: Ehlert Motion Carried 4:0:1 Northland Phase V, Developers Aqreement: Rassier made a motion authorizing the City Administrator/Clerk and Mayor to execute the Developer's Agreement for Northland Phase V with the following additions: 1. Inclusion of the easements as stated above. 2. The developer will stake and delineate wetlands. 3. Fencing will be provided around Northland Park as requested by the Park Board. . The motion was seconded by Rassier and passed unanimously. St. Wendel Sewer Expansion: Scherer reported that at a recent Department Head meeting extension of sewer service to St. Wendel Township was discussed. He presented an idea whereby St. Wendel Township would install the infrastructure and then contract with the City for services until the property is annexed. This method would limit the exposure to the City and place the financial burden on St. Wendel Township. Scherer stated he presented his idea to the City of St. Cloud and they have initially agreed to consider the matter. The Council agreed to present this information to St. Wendel Township on June 26, 2001 at 6:30 PM at the St. Wendel Township Hall. DEPARTMENT HEAD REPORTS POLICE DEPARTMENT Racial Profilinq: Police Chief Gary Will, Jr. reported that the legislature has passed a bill requiring all cities adopt a policy and train employees in matters concerned with racial profiling. The bill has become effective July 1, 2001. The training will be paid by the State of Minnesota with the only cost to the City being travel time. The bill also provides for data collection and will fund those efforts. Will stated that he will update the Council as more information is available. Car Detailinq: Ehlert questioned when the 2001 squad will arrive and if the detailing will be the same as the previous car received. Will reported that all the officers with the exception of one requested new graphics for the new squad cars. The officers in the department did not have consensus for the design chosen, but of those with an opinion, the graphic of choice was detailed on the new squad car. Ehlert requested that before the graphics on placed on the second car some discussion takes place as to what the City is looking for in graphics. Will agreed to bring the matter back to the Council for consideration. . , . PUBLIC WORKS Bleacher Safety: Public Works Director Dick Taufen reported that he and the Building Official have inspected all the bleachers for compliance with safety regulations. The Recreation Association has already repaired the bleachers in Millstream Park to comply with safety requirements. However, the bleachers at Memorial Park are in need of repair. The approximate cost to fulfill the safety requirements is $ 1,000 and as this is a safety measure the parts have already been ordered. Ehlert stated that he would contact the Lions to see if they would assist with funding. Seasonal Maintenance Workers: Taufen reported that the City accepted and reviewed applications for temporary maintenance workers. The following individuals were hired to work until August 31,2001: Erik Schultz, Kyle Kane, Eric Theisen. MA VOR REPORTS Affordable Housinq: Hosch requested the Council discuss the proposed Affordable Housing Ordinance and provide input for the committee. Loso stated it is his opinion that the City has enough affordable housing and should not participate with the area cities. Ehlert stated that he has concern with the mandatory requirement that all housing developments contain 15% of affordable housing lots. He further stated that St. Joseph has affordable housing and believes each City should be rated on their own merit. The Council reviewed the recommendations of the Planning Commission. Hosch stated that he too has concern on the mandatory plat requirement and the make-up of the board governing the area of affordable housing. Rassier stated the Council spent considerable time discussing the matter and recommended the City respond to the task force with the concerns of St. Joseph. . Ehlert made a motion authorizing the Mayor to forward the following recommendations regarding affordable housing to the task force: a. Clarify the financial analysis of the administrative and program costs b. Define the members of the "five city panel" c. Review the cost of city personnel d. Review the provision of "cash in lieu of construction" e. Review the provision of mandating every new development to include affordable housing f. Consider integration of affordable homes with market rate homes g. Consider reducing home re-sale clause from 10 years to 5 years h. Consider implementing a review procedure for all the cities, such as a "scorecard or tally" that will show the progress of each City with regard to affordable housing. The motion was seconded by Loso and passed unanimously. Joint Planninq District: Hosch reported that the Area Joint Planning Committee has re-organized and will be meeting four times throughout the year. The Committee is comprised of the area Mayors and Administrators with DeWayne Merrick chairing the Committee. COUNCIL REPORTS LOSO No Report RASSIER . Minnesota Beautification: The Lions, Jaycees and St. Joseph Chamber contributed and planted flowers along Minnesota Street. The Council requested Weyrens to sent letters of gratitude to all contributing organizations . EHLERT . No Report SCHNEIDER Park Board: Schneider reported the Fark Board has met with a representative of the League Insurance Company regarding liability at the skme park, and will continue to review options for operating the park safely. ADMINISTRATOR /CLERK REPORTS LELS Contract: Weyrens reported that she has been contacted by the Union Representative for the Police Union. The current contract expires December 31, 2001 and they are requesting to begin negotiations at this time. The Council agreed to negotiate the contract as an entire Council and will meet with the LELS representative on July '11, 2001 at 5:00 PM. After receiving the proposal the Council may consider establishing a sub committee for purpose of negotiation. Comprehensive Plan: Weyrens requested authorization to solicit funding for updating of the Comprehensive Plan. Ehlert made a motion authorizing Weyrens to seek funding to assist the City with the updating and review of the Comprehensive Plan. The motion was seconded by Hosch and passed unanimously. City Office Facility - Roof Repair Estimates: Weyrens reported that she has received two quotes on repairing the roof. One company has submitted a written quote in the amount of $ 4,000. The second company submitted a verbal quote at approximately $ 2,000. The Council requested Weyrens secure . both quotes in writing and submit them to the Council at the next meeting. Adjourn: Loso made a motion to adjourn at 10:30 PM; seconded by Schneider and passed unanimously. Judy Weyrens Administrator/Clerk . Sent by: EARL F. ANDERSEN 952 884 5619; 07/26/01 15:52j .~#319jPage 1/1 Plge: I PROPOSAL . ENTERED BY: VLM QUOTE NUMBER: 0042359 OUOTE DATE: 7/26/01 Earl F. Andersen QUOTE TO: PROJECT: CITY OF ST JOSEPH CITY OF ST JOSEPH CLERKS OFFICE CLERKS OFFICE STJ ~ ST JOSEPH MN 56374 "\ t.:.YLE SCHNEIDER 320-363-9950 (320) 363·9950 FAX: (320) 363-0342 QTY ITEM NO DESCRIPTION PRIC£ EACH F.XT. PRICE 1.00 ]]4505 FUN BOX (3-SIDED PYRAMID) 2' HIGH 6,840.00 6,840.00 LOO IOn08SC 8' Bench 2);4 Poly Slats, w/o Back, DB 360.00 360.00 . NQTE: This quotation i~ valid ftlt JO daV5. PI~ CJIII fot conlirmation dter that date. Pri~ lte NOT bfl.eð SUBTOTAL 7 ,200.00 on prevailing wa~e5. SALES TAX 468.00 OlSq.A IMt:R flOR NKNOW~ ('01ll0n10N5; no followinG discwiluL.'f õlppli¢$ onl)' ",hen inslwlaûoll is qllOlod. FREIGHT 322.26 this t1IOI~lion is ba$çd ou the = b:m¡ free IIf all debris 5IICtI as. bllt ~ lim.i¡e4 10 lite fol1owlIl$: ·oooorC1! fOOlill!.s or blocl;s uf ¡n~' 'Y¡)Q. 'Bedrock or (WI,)" çondib(U\.~ of IItIY t}--pc. ·Trœ SluU,,,,,, 11'œ5, caliS. bollb. fl\¢t41 eII'~' other debrí~. 'UlililLC3 TOTAL 7.990.26 requiring any holes 10 be d~ b}' hi\ld elf arcs is DOl a~bJe 1(\ II bðhœlund olllOr lJqIIipn>cnt '1CC<:U1Il)' f~ inlllalluJon. elf' Willc.r e"i~\.q ill site nrQ<l or rØOli.,,¡¡~ IIfICt II~' ~ dI~ ·Or an}" other unkJlClwn (:lVIdilinm Mlli.u:d or yj,¡;J;.le FOB: FACTORY TERMS: NET 101M fS Shipment approx. 4-6 W~l!\¡S upon receipt of ordc;r!lI1d subjecT to cr~jt approval. £i:¿;ff)(~ 1>0 you rcqulreà 24-0bOtlr delivery QolÏtt'!' DYes 0 No Approved by: Date Signed by: .NTRACTOR TO ('ONFIRM ALL QUA:-.ITITlI::S 9701 Penn Ave S, #100, ßloomington, MN 55431 · Phone: 9S2-8R4-7300· 1-800-862-6Cl26· Fa(: 952-8M-5619 www.efa-rnn.com. e-mail: parkandre~info@efa.mn.com OR trafficinfo@cfa-mn.com æO/AA . LMC LEAGUE OF MINNESOTA CITIES INSURANCE TRUST . Loss Control Services Administration: c/o Berkley Risk Administrators Company, LLC 222 South Ninth Street, Suite 1300, Minneapolis, Minnesota 55402-3332 League 0/ Minnesota Cities Phone: (612) 766-3172 (Fax: (612) 766-3199 Cities promoting excellence Web Site: www.1mnc.org July 17,2001 Mr. Richard Taufen Public Works Director City of St. Joseph P.O. Box 668 St. Joseph, MN 56374-4518 Dear Mr. Taufen: A letter listing a number of loss control recommendations was sent to your attention on May 10 . 2001. A copy of that letter is attached for your reference. These loss control recommendations were the result of a recent loss control survey of the premises and operations of the city in conjunction with the city's participation in the League of Minnesota Cities Insurance Trust property and casualty program. -' According to our records, we have not as yet received a response to this recommendation letter. .. Would you please advise me of the current status of compliance with these loss control recommendations? Feel free to write your comments directly on the recommendation letter and return it to me. Thank you for your assistance. Sincerely, ) ~¡J~ Mark Wagner, CSP, ARM Senior Loss Control Consultant . Berkley Risk Administrators Company, LLC Enclosure - -- AN EQUAL OPPORTUNITY/AFFIRMATNE ACTION EMPLOYER . LMC LEAGUE OF MINNESOTA CITIES INSURANCE TRUST . Loss Control Services Administration c/o Berkley Risk Administrators Company, LLC Lzag_ 0/ Mirrrr...o14 Citiø. 222 South 9th Street, Suite 1300, Minneapolis, Minnesota 55402-3332 Cititl. promotirrg ~ Phone: (612) 766-3000 Fax: (612) 766-3199 Web Site: www.lmnc.org May 10, 2001 Mr. Richard Taufen Public Works Director City of St. Joseph P.O. Box 668 211st. Avenue Northwest St. Joseph, MN56374-4518 Reference: Loss Control Review of Skate Park Facility, 4116/01 Dear Mr. Taufen, A r~quested loss control survey was recently conducted concerning the above referenced location for the city of St. Joseph. This was in conjunction with the city's participation in the League of Minnesota Cities Insurance Trust (LMCrr) property, liability and workers' compensation program. . The purpose of my visit was to assist the city in the reduction of potential loss through loss control and risk management activities. As you requested, I am planning to attend the city of St. Joseph's Park Board meeting on Monday, May 21, for the purpose of presenting loss control advice on skate parks. Please let me know where the meeting will be held and how long you would like me to speak on the subject. As a result of my loss control survey, I have several loss control recommendations which can assist the city in minimizing the potential for loss. 1-5/01 Post Safety Rules Written safety rules should be developed and posted for the skate park. The rules sign should include the rink's hours of operations, required safety equipment such as protective headgear, kneepads, etc. and any prohibited acti vities. Some cities have used signs with a positive spin such as "For Your Safety". The sign should be written in large bold letters with a contrasting background and posted at all entrances of the facility. 2-5/01 Prohibit Homemade Equipment The city should prohibit users of the facility from bringing in any homemade equipment such -- as ramps and lor jumps. The city could ultimately be held liable for any design defects in -- such equipment. AN EQUAL OPPOR11JNrrY/ AFFJRMA l1VE ACl10N EMPLOYER þ , - City of St. Joseph · May 10,2001 Page 2 Commercially manufactured skate park equipment should be purchased from a reputable manufacturer of such equipment. The city will then have some recourse if there is a potential product liability claim against the city. 3-5/01 Conduct Documented Inspections The city should conduct periodic documented inspections of the Skate Park to assure that the park remains in good condition. Inspection items should include signage, surfacing and all skate park equipment. Regular inspection and maintenance activity will help to display that the city is doing a reasonable job of safely maintaining the facility. The long-term benefits and successes that can be enjoyed by a cooperative, self-insurance organization depend upon serious and careful consideration of loss control recommendations. In that context, we ask that you keep us informed of the steps you take to address this loss control recommendation. Therefore, please respond within 60 days of your receipt of this letter regarding the status of how you intend to respond to this loss control recommendation. · I appreciate the time and courtesy extended to me at the time of my loss control visit. If I can be of any further assistance, please do not hesitate to call me. Sincerely, ff~~ Mark Wagner, CSP, ARM Senior Loss Control Consultant Berkley Risk Administrators Company, LLC ... -.. - , c: Omann Insurance Agency P.O. Box 608 St. Joseph, MN 56374 Recommendations and comments are provided for loss control and risk exposure improvement purposes only in conjunction with the insurance program referenced above. They are not made for the purpose of complying with the requirements of any law, rule or regulation. We do not infer or imply in the making of these · recommendations and comments that all sites were reviewed or that all possible hazards were noted. The final responsibility for conducting loss control and risk management programs must rest with the insured. ,,'. ' /1' .~ CITY OF t-iT. JOSEI~H . . .. ~ . Memorandum To: The Honorable Mayor and City Council CC: From: Gary D. Will Jr., Chief of Police Date: 07/27/01 Re: Sending Pete to Training I would like to send Pete to the Intoxilyzer School when a spot is available at the BCA. Cost for the class is $200 plus weeks lodging in St. Paul. Classes fill fast so the actual date he would go is uncertain at this time. The next available date is October 15-19, 2001 followed . by November 26-30, December 10-14, January 14-18,2002 and February 4-8,2002. We have $735 in the DWI forfeiture/civil penalty account that can be used only for DWI enforcement, training and related equipment. We will be receiving another $800 in the near future to that account as well. I would request that the money come from that fund. .. ~ " ~ ,. . i . . f . POLICE . .~"" 1 . . itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-720 I July 19, 2001 Fax: 363-0342 CLERK! Mr. William Tallman ADMINISTRATOR 1411 - 2nd Street South Judy Weyrens Aberdeen SO 57401-9311 MAYOR Larry J. Hosch RE: 121 Ash Street East COUNCILORS Bob Loso Dear Mr. Tallman: Cory EWert Kyle Schneider This letter has been prepared to provide you with notice and information regarding a Alan Rassier proposed suspension or revocation of the rental license for the above referenced property. This action is being taken because of an alleged violation of Ordinance No. 102 of the St. Joseph Code of Ordinances. This violation is alleged to have arisen out of an incident on July 14, 2001 (copy enclosed) . . The St. Joseph City Council will review these allegations and consider appropriate action, including a suspension or revocation of your rental license, for up to a period of twelve months. The meeting will be conducted on Thursday, August 2, 2001 at 8:00 p.m. in the St. Joseph City Hall, 25 - College Avenue North. At that time you are entitled to a hearing to be conducted in accordance with Minnesota Statutes 14.57 to 14.70. This hearing will be for the purpose of determining whether or not the alleged violation did in fact occur. At that hearing. you have the right to cross examine witnesses and present evidence on your behalf. The proceedings will be video recorded. Based upon the evidence presented, the Council will then make a determination as to whether or not the alleged violation did in fact occur. If you wish to have an evidentiary hearing of this type, you must contact the City Clerk/Administrator in writing at least seven days prior to the scheduled Council meeting. If a request for hearing is not received by the City Clerk/Administrator at least seven days before the hearing, you will then be considered to have waived your right to have an evidentiary hearing and no evidentiary hearing will be scheduled. A waiver of this right to hearing will be equivalent to an admission of the basic allegation (s) alleged herein and reported by the complaining party. If you waive your right to hearing, or if an evidentiary hearing is conducted and the Council determines that a violation did occur, then and in those events. the Council . will proceed immediately to consider a disposition, which may include Mr. William Tallman . July 19, 2001 Page 2 revocation or suspension of your rental license. Prior to the determination or disposition, you or your designated representative may address the City Council and at the time or disposition. In the event or a revocation or suspension or your rental license, the premises must be vacated or all renters, within thirty days or the Council action. Any rental occupancy occurring after that time may result in criminal charges. You have the right to be represented at the time of this meeting during either the evidentiary hearing, if requested, or the dispositional hearing. If you wish to have legal representation, you must hire your own attorney. If you have any questions regarding the law or your rights, I suggest that you contact an attorney to discuss this matter. Your failure to appear at this meeting will be considered an admission or the allegation and a waiver of your right to address the Council before the determination of a disposition. If you fail to appear, the Council will take whatever action which is deemed appropriate and you will be notified of this action at a later time. Sincerely, . Judy Weyrens Administrator cc: John Scherer, City Attorney Mayor and Members of the City Council Police Chief Gary Will . .. Case No. ST. JOSEPH POLICE DEPARTMENT Page 1 01001867 25 COLLEGE AVE. N. Beat RptDist Type: Seq: 1 Crime ¡Incident Attempt Occurred Date Time Day 02.2s6 Noise Violation 0 On or From 07/14/2001 00:28 Sat tion of Incident To 07/14/2001 02:30 Sat 121 E ASH, ST. JOSEPH, MN Reported 07/14/2001 00:28 Sat Dispo "V" = Victim "RP" = Reporting Party 'W' = Witness ..S" = Suspect "0" = Other Last, First, Middle (Firm if Business) Race Sex Age HT WT Hair Eyes Home Phone S WALZ, ANDREW CARL W M 20 601 180 BLU (320) Address DOB DL Number State Work Phone 415 HILLCREST AV 05/05/1981 W-420-067-108-344 MN (320) City, State, Zip Code SSN LocallD # I State # FBI# MELROSE MN 56352 Last, First, Middle (Firm if Business) Race Sex Age HT WT Hair Eyes Home Phone S ELLIOTT, BLAKE EDWARD W M 20 602 195 BRO (320) Address DOB DL Number State Work Phone 207E1STSTN 02/19/1981 E-430-092-189-131 MN (320) City, State, Zip Code SSN LocallD # I State # FBI# MELROSE MN 56352 Last, First, Middle (Firm if Business) Race Sex Age HT WT Hair Eyes Home Phone Address DOB OL Number Slate Work Phone City, State, Zip Code SSN LocallD # I State # FBI# Last, First, Middle (Firm if Business) Race Sex Age HT WT Hair Eyes Home Phone Address DOB DL Number State Work Phone City, Stale, Zip Code SSN LocallD # I Stale # FBI # Synopsis: Compl of loud party. I was stopped at E. Ash St & 2nd Ave. and I could hear loud music and loud voices coming from the area of 121 E Ash. 7706 & I stopped on the street in front of the residence and heard the noise coming from inside the house. There were some people outside also on the east side of house. Asked for renters & door was shut on us. After much time, Andrew Carl Walz and Blake Edward Elliott came to door & said they live there. Wa/z cited for noise. 12 other people cited for underage consuming. Mngr Tim Bo"esch notified. See report. Was there a witness to the crime? N Continuation 0 PropertyList :0 Property Damage $ : $0.00 Attached : Attached Was a suspect arrested? N UCR: 9999 Press 0 Domestic Violence Case: 0 ~ Is a suspect named? N Release : Can suspect be located? N Gang Related: N Hate Crime: 0 Victim Senior Citizen: 0 ::ï Can suspect be described? N ãi Can suspect be Identified? N Pursuit: 0 Force Used: 0 Child Abuse: 0 ~ Is stolen property identifiable? N -l Is there an unusual M.O. ? N Disposition: 0 Is significant physical evidence present N 0 Connecting Case # (f) Is there a majorinjury/sex crime involve N Solvability Point Total: Is this a high profile incident? N Is there a good possibility of solution? N Assigned To: Date: / / IcerlO: Officer Jean Gustin 7704 I Reviewed By : I ~at;: Licensed to; ST. JOSEPH MN POLICE DEPARTMENT *01001867* St. Joseph Police Department . Supplementary Report ICR#: 01001867 DATE: July 14, 2001 OFFENSE: Noise complaint At approximately 0028 hours, Saturday, July 14, 2001, myself and Officer Pete Janssen were dispatched to a loud party complaint at 121 East Ash Street, St. Joseph, MN 56374, in Steams County. The dispatcher advised that it is an anonymous complaint as the caller was afraid to leave their name. At that time I was in front of212 E. Ash St. with two females who had just left that party. From my location I could hear loud music and loud voices coming from the area of 121 E. Ash. Officer Janssen and I arrived in front of the house, and from the roadway we could hear the very loud music and loud voices. We could see many people inside through an open curtain in the front window. We could also see shadows of people moving around on the second floor. There were a few people who were leaving the house and walking down the street, but they were not making any noise. . Vi e went to the front door to talk to a renter, but no one would answer the door. We then went to the east side door. There were no lights on outside and it was quite dark causing us to use our flashlights. There were about five or six people at the east side door with plastic beer cups. I asked if any of them were renters here. They all said that they did not live here. I then asked them for LD.'s and a couple of people walked away. Officer Janssen stayed at the door while I followed them and checked on several people in the back yard. I then went back to the east door. Everyone except two males who were still by the door went inside the house and closed the door. Officer Janssen knocked on the door and asked for a renter several times but no one would answer. I could see several people through the window near our position. They were looking out the window at us, so I asked them to open the door and get a renter. One of the males who stayed outside volunteered to go inside and find them. He said he thought there were two renters here. Officer Janssen then went to his squad car to telephone Chief Will to advise him of the situation of uncooperative party attendees. I also advised him to request back-up, since we may have to get a search warrant for the residence. At approximately 0045 hours a male came out of the house and said that he is a renter. I advised him of the noise complaint and I asked him for his LD. He gave me his Minnesota driver license which identified him as Andrew Carl Walz, 05-05-1981. At that time Officer Janssen came up to us and said someone had told him that Blake Edward Elliott, 02-19-1981, also a renter, is inside the house. Officer Janssen told him the party is over, everyone would have to leave, and to go inside and find Elliott. Walz came outside and stood for a few minutes. . During all this time we could hear many people inside the house talking and yelling, but the music had been turned down. Walz then went back inside the house. . . Waite Park Police Officers Tom Jensen and Katie Wedel then arrived to assist us. Walz came outside after another ten minutes and said that he still couldn't find Elliott. Someone outside by the steps said that Elliott is in the house. Walz said he would go inside and find him. Thereafter Walz came out with a male who identified himself as Elliott. He said that he doesn't have his I.D. with him, and Officer Janssen identified him from a previous contact with him. We told them that the party is over and everyone would have to leave. They went back inside and closed the door again. A few people came outside, were I.D.' d and then left. In all twelve citations were issued for underage consuming (see ICR's). After about twenty people came out Walz and Elliott came out and said they couldn't find anyone else. Officer Janssen and I were then given permission by them to accompany them into the house to make sure everyone was gone. In the basement several windows were open and the curtains were pushed outward as if people had crawled out through the windows. We found a door that was locked from the inside. While Officer Janssen stayed with them at the door, I went outside to see if there was a way into the room. I found a window into the room, which was open and the curtains were also pushed outward as if people had crawled out. I then looked in the room and no one was inside. While I was outside I checked the other windows on the north and west side of the house. I saw that an upstairs dormer window was open. Next to the dormer, hanging onto the overhang, . was a male. I told him to get back inside the house. He stated that he didn't want to. I told him that either he could come down or I would call the fire department to get him down. He then complied and went into the house, Officer Janssen then went upstairs with Walz and Elliott and found several more people hiding in a bedroom and an attic area. After the house was cleared I brought Walz and Elliott to my squad car. I issued Walz a citation for the crime of noise ordinance violation. I cited Elliott for underage consuming, Walz had not been consuming. I told them that the manager Tim Borresch would be notified of the civil noise violation. We then left the scene. Officer Janssen and I went to to the Police office at that time to call the rental manager, Tim Borresch. Officer Janssen advised Borresch of the civil noise violation and to expect a notice in the mail from the St. Joseph City Office. Officer Jean Gustin . ST. JOSEPH POLICE DEPARTMENT · Box 268,25 N.W. 1st Avenue St. Joseph, Minnesota 56374-0268 (320) 363-8250 Emergency 911 EDUCIJJC)NAL CEHl'ER OF camvJ. MINNESOTA. Date: June 28, 2000 To: William Tallman From: St. Joseph Police Department RE: Noise Ordinance Violation As per St. Joseph City Ordinance # 102 (Noise Ordinance), please be advised that you are hereby given notice of a noise violation that occurred at the place, time and date listed · below. Please find enclosed a copy of the aforementioned ordinance, resolution regarding enforcement of housing regulations as well as acopy of the St. Joseph Police Department report relative to said violation. Date of Violation: June 25. 2000 Time of Violation: 3:10 a.m. Location of Violation: 121 Ash Street East Sincerely, Gary D. Will Chief of Police St. Joseph Police Department · Mon 04-05-99 St. Joseph Police Department Time: 8:4.ë Initial Complaint Record Case Number : 00001722 Date Reported: 06/24/00 Reported By: SCSD DOB: Address: 807 COURTHOUSE DR. P.O. BOX 217 Apt. #: Phone #: 320/251-4240 City: ST. CLOUD State: MN Zip Code: 56302 Danger (Y /N) : N Complainant: REFUSED COMPLAINANT DOB: Address: Apt. #: Phone #: City: State: MN Zip Code: Danger (Y/N) : N Incident Description: COMPLAINT OF INDIVIDUALS TALKING LOUDLY WHILE THEY WHERE SITTING ON STAIRS-SPOKE WITH MICHAEL ANTHONY JENNINGS 06/19/75 TOLD TO PLEASE STOP DRINKING AND GO TO SLEEP-AGREED AND WENT INSIDE-NO FURTHER ACTION NEEDED Squad/Badge #s: 7707 Addt'l Reports : No Protected : Nc ., Rcv'd By: 07 Day: SAT Date Committed: 06/24/00 Time Committed: 05 : O( Mess. Key Control Number ( OCA) Cont. Agency NCIC Ident. ( CAG) ECI 00001722 MN0731100 Date Reported (RPD) Time Reported ( TRP ) Location Grid Number (LGN) . 06/24/00 05 : 00 Place Committed ( PLC) : 121 E ASH ST HRD Squad/Badge # ( SBN) Time Assig. (TAS) Time Arr. (TAR) Time Clr. (TCL) R 7707 05 : 00 05 : 04 05 : 17 I S N U 0 C U C S 01 9250 S . " W 04-05-99 St. Joseph Police Department Time: 8 : 41 an .' Initial Complaint Record Case Number : 00001733 Date Reported: 06/24/00 Reported By: SCSD DOB: Address: 807 COURTHOUSE DR. P.O.BOX 217 Apt. #: Phone #: 320/251-4240 City: ST. CLOUD State: MN Zip Code: 56302 Danger (Y/N): N Complainant: REFUSED COMPLAINANT DOB: Address: Apt. #: Phone #: City: State: MN Zip Code: Danger (Y/N): N Incident Description: LOUD PARTY-GOERS AND MUSIC IN THE AREA OF THE BOX AND MARGARITAVILLE~SPOKE WITH JOSEPH RYAN GEHLEN 08/24/78 FROM "THE BOX" HOWEVER UNABLE TO CONTACT ANYONE FROM MARGARI TAVILLE BECAUSE THEY ALL LEFT WHILE WE WERE ACROSS STREET Squad/Badge #s: 7707 Addt'l Rèports : No Protected : No Rcv'd By: 07 Day: SAT Date Committed: 06/24/00 Time Committed: 23 : 06 Mess. Key Control Number (OCA) Cont. Agency NCIC Ident. ( CAG) ECI 00001733 MN0731100 eate Reported (RPD) Time Reported (TRP) Location Grid Number (LGN) 06/24/00 23 : 06 Place Committed (PLC) : 118 E ASH ST HRD Squad/Badge # ( SBN) Time Assig. (TAS) Time Arr. (TAR) Time Clr. (TCL) R 7707 23 : 06 23 : 08 23 : 36 I S N U 0 C U C S 01 9250 S . Mon 04-05-99 St. Joseph Police Department Time: 8: 41 , Initial Complaint Record . Case Number : 00001739 Date Reported: 06/25/00 Reported By: SCSD DOB: Address: 807 COURTHOUSE DR. P.O.BOX 217 Apt. #: Phone #: 320/251-4240 City: ST. CLOUD State: M:N" Zip Code: 56302 Danger (Y/N): N Complainant: REFUSED COMPLAINANT DOB: Address: Apt. #: Phone #: City: State: M:N" Zip Code: Danger (Y /N): N Incident Description: ANOTHER COMPLAINT OF LOUD PARTY ON E ASH-ARRIVED TO FIND I1MARGARITAVILLEI1 IN VIOLATION-APPROX 15-20 PEOPLE OUTSIDE~VOICES/YELLING HEARD WELL OFF PROPERTY-THIRD NOISE COMPL AT HOUSE IN TWO DAYS Squad/Badge #s: 7707 Addt'l Reports : No Protected : N Rcv'd By: 07 Day: SUN Date Committed: 06/25/00 Time Committed: 03 : 1 Mess. Key Control Number ( OCA) Cont. Agency NCIC Ident. ( CAG ) ECI 00001739 MN0731100 Date Reported (RPD) Time Reported (TRP) Location Grid Number (LGN)4IÞ 06/25/00 03 : 10 Place Committed ( PLC) : 121 E ASH ST HRD Squad/Badge # ( SBN) Time Assig. (TAS) Time Arr. (TAR) Time Clr. (TCL) R 7707 03 : 10 03 : 14 04 : 01 I S N U 0 C U C S 01 9250 A 4IÞ " ., . St. Joseph Police Department Supplementary Report ICR#: 00001739 DATE: 06/25/00 COMPLAINANT: Wants to Remain Anonymous OFFENSE: Loud Party/Noise Violation VENUE: 0 The noise violation occurred at 121 East Ash St in the City of St. Joseph on or about 06/25/00 at approximately 0310 hours. PERSONS MENTIONED: Christopher Cyril Ducharme DOB OS/22/78 2182 Pinto Drv Wayzata, MN 5539t Anthony David Zimney DOB 06/19/78 2755 Hunter Drv Hamel, MN 55340 . Kevin Michael Sulluvan DOB 06/07/78 6200 EP True Pkwy #405 West Des Moines, IA 50266 Andrew Paul Lien DOB 08/28/78 1934 Linner Rd Wayzata, MN 55391 Michael Anthony Jennings DOB 06/19/75 29613 Kestral Lane St Joseph, MN 56374 PRELIMINARY PARAGRAPH: 0 On 06/25/00 at approximately 0310 hours Officer Jean Gustin and I were dispatched to a loud noise complaint at 121 E Ash St and found the residence in violation of city ordinance. OFFICER OBSERV A TION/ ACTION: 0 Dispatch advised us that they did get the name of the complainant, however they wished to remain anonymous. 0 After being dispatched to the call, Officer Gustin responded to the north side (back) of the residence and as I came in on 3rt! Ave NE from Minnesota Ave. 0 As I turned on to 3rd Ave NE from Minnesota (heard someone yell from the area we we¡e . responding to. 0 As I was pulling up to the residence I noted that there were still lights on inside the house. 0 This allowed me to see several people inside the residence. F OFFICER OBSERV A TION/ ACTION: . 0 I noticed that some of the individuals inside the residence were holding plastic beer cups filled with a brown/tan liquid. 0 I also noticed several people on the eastside of the residence standing on the steps. 0 These individuals were also holding plastic beer cups. 0 As I was standing on Ash St in front of the residence I could hear the people standing on the east steps talking very loudly and yelling at times. 0 I estimate the total number of people present at the residence to be from 15-20. 0 As I then walked through the front yard the front door of the residence opened. 0 When the door was open, I could hear a loud music coming from living room area. 0 I then walked to the eastside of the residence and met with Officer Gustin who had walked from the back. 0 Officer Gustin told me that she could also hear the loud voices well off the property. 0 I then asked the group standing on the steps to get someone who rents the house. 0 Two males came forward and stated they were staying at the house. 0 I identified the two by drivers license as Christopher Cyril Ducharme OS/22/78 and Anthony David Zimney 06/19/78. 0 I informed the two that they were in violation of the city's noise ordinance and that they would have to clear the party out. 0 As Officer Gustin and I were talking to Ducharme and Zimney, I noticed that most of the people present at the party went into the house and shut off the lights. 0 After speaking with Zimney and Ducharme it was unclear to me if they actually currently lived at the residence because they advised me that they were on the lease but not currently living at the house. . 0 I then told them to get any other people out of the house that currently lived there. 0 Two more males claimed to be living at the house but not on the lease. 0 They were Andrew Paul Lien 08/28/78 and Michael Anthony Jennings 06/19/75. 0 I also advised them that the house was found in violation of the noise ordinance. 0 I did also identify Kevin Michael Sullivan 06/07/78 who was standing with the others. 0 We then cleared the area. 0 I attempted to notify both the owner of the house as well as the manager of the house. 0 I left messages advising of the violation with both parties and finally did contact Tim Borresch. 0 Upon asking him for a current list of tenants he stated that they did not have one. 0 I have not received a current list as of the time of this report. 0 Several days later I did speak with the complainant regarding this violation. 0 She stated that she called the complaint in because the individuals were both talking loudly and she could hear their stereo inside her residence. 0 She also noted that it was 3:00 a.m. and she had kids trying to sleep. 0 The complainant did not want her name released and only gave it to dispatch because the dispatcher seemed adamant at getting it. DISPOSITION: 0 Renters will be issued citation for noise violation as soon as I received verification from the property owner as to who they are. 0 Forward copy to City for Council meeting. Officer Paul Schley ~~~ . St Joseph Police Department " ~; 0 {tL+lGh On wm aicc f1 2 1.2.... Y s /k¡ -Age 3260 ~l(¡y- ; ~ð L~-e January 8, 1998 Pursuant to due call and notice thereof the City Council for the City of St. Joseph met in regular session '. on Thursday, January 8, 1998 at 7:00 p.m. in City Hall. MEMBERS PRESENT: Mayor Kenneth 1. Hiemenz; Councilors Bob Loso, Cory Ehlert, Mary Niedenfuer, Ken Twit Clerk! Administrator Rachel Stapleton. OTHERS PRESENT: Bradley Meyer, Joel Bill, Mr. & Mrs. William. Tallman, Chad Carlson, Steve Streng, Bob and Ellen Wahlstrom., Art Reber, Jim Graeve, Marjorie Lesnick, Joe Braun, Dave Theisen, Dick Taufen, Paul Harrington, Michael Deutz, Doug Danielson. AGENDA: Losomade a motion to approve the agenda as changed; seconded by Niedenfuer. Discussion - Twit expressed concern on changes in the agenda and Council0!S not receiving all ma~rial relevant to agenda items with the agenda. He stated with a cut off Thursday before the meeting the maximum time bills would be held is 28 days. Ayes: Hiemenz, Lo5o, Ehlert, Niedenfuer, Twit Nays: None. Motion carried. NOISE VIOLATION HEARING - 121 ASH STREET EAST: Mayor Hiemenz called the hearing to order at 7: 14 p.rn. William Tallman, property owner, had not requested an evidentiary hearing and represented himself. He told the Council ofhis expectations of his renters and to make them aware of the concerns of the neighbors. Two of the renters were in attendance and stated they were not aware of the volume of noise emanating from their residence. Mayor Hiemenz asked the renters to address the statement from the police report "Don't open the door, they can't do anything." The renters in attendance stated thè person that said that was not in attendance. . . ' . Loso stated there is a history of cómplaints on this rental unit Tallman responded that he believed there were two violations in the 94-95 year with the last violation being May 1995. -- Niedenfuer questioned if the renters were aware of the noise ordinance, to which they responded they were. Tallman questioned the orange notification sign placed. on the door discussing a second violation may result in license suspension or revocation. He was told the policy has been changed since the signs were printed although the signs get noticed as is the intent. Currently a first violation may result in a fine or license suspension or revocation. Ehlert discussed the lack of maintenance on the property, resulting in the City mowing the lawn. He stated that awareness of the need for property maintenance was raised during prior years. Student renters have been encouraged to be good responsible neighbors by helping their neighbors. " Twit questioned the Police Officers if the fact that the door was not answered when they first knocked was a concern. Officer Meyer stated it was a concern, but no tickets were issued He stated the no~ was not extremely bad. Ehlert made a motion to consider this violation a warning with an acknowledgment to the renters that any similar incident within one year will be dèalt with more severely. Further, the property owner shall be required to reimburse the City for the adminimative, police and legal costs incurred due to the complaint The motion was seconded by Loso. Ayes: Hiemenz, 1050, Ehlert, Niedenfuer, Twit . Nays: None. Motion carried Mayor Hiemenz closed the hearing at 7:32 p.rn. :¡:. cR1J.. 9700::1ì I~' .,." .' . VIOLATION ORDINANCE #102 (NOISE ORDINANCE), ARE HEREBY GIVEN NOTICE' OF A NOISE I THE PLACE, TIME, AND DATE LISTED I I , ì \ I . í 45L 'Sf. E-s:t- f { t . DEPARTMENT ~ ; };, i " . ,:' -......~. .... . '. '" . . . . , .. . . . " ! j ". ...... . . ~. . >-. '1 . ~:~:" ~.~~~::~~~.~, I "":~ .": -:;:-='~:'. : . .. ... :.:~., ¿~~"". "'; , , .. -~' .' -. -. ,-" . ," . 'L ...:,....-. - . '. · . · " ,- ¡t 12-06-'?7 '::t. Josep¡-I PQlice D>:?paítment Time:·'A,:3.::::.?rn Initi.sl Complainr~ ReCCoíC .".' '~/. . :,ase Number: 97002715 C:at: ì:;:¡?::JÖrt~( :':i2/05.....·?7 ~eport2d 8Y: SCSD . 'D06: . ~ddr3ss: 807 COURTHOUSE DR. P.O .BOX. 217 ;:::¡pt., ~: PI-,':·n!~·#:.'-:"L2/.2~'::..~42'::'O :i ty: ~T. CU~UD State: MN Zip Cocé: 56302 ..' . ;·Di3.~;éY:;:i;CY/N'/:·/~j _omplalnant:uu8: ;ddr8ss: Apt.. ;;: ¡:hone..~: :ity: State: Zi:=- Cede: CraíìçerJ.Y/N,): Incident Dascription: LOUD NOISE COMPLAIN7 AT 121 E ~SH ST. WENT TO THE ¡=RrJ~·JT CiOOR :~r~C:· r··IOT.IC:E!) :3E\}E:=~¡~:_ !-:'E;J~:I_E :¡'!:-::.- ::)E.. I ¡<:~"JC:(:'I(EC: '3E\,'E RAL T It1E"3 AND (;OT NO ANSWER E'/Et', T:--IOUGi'i -:: CC"JL0 H~¡::;F.: THE:'~ ;."'; '{ H-!E pr)LICE ;';RE HERE. TRI::C. T¡Ji>~·U_ Th¿_I:,iEC L....;NCCt.;;··iER 3quad/8adg3 ~s: 776 Addt'l Reports : (~~ Protect~d No · Rcv'd By: 1/6 Day: FRI Dasa Committ6d: 12/05/97 T~ma Committed: ~~ : 04 Mess. K;::.v Contxol Numb¿.ì-C OC';) C·,)!ìt. ':"<¡;~Íic/ i'ICIC IC¿'îit.. (,:P;(;) E,-T '?7002715 r"1¡-'(:;?'~;11GO Dat·e Re¡::'o1-tec! (RPD) Tim;:;, Re:::'o¡-ted (TRP) L':,;:.,~tic.n (~i" .i.c:~ I'Il.1mbe·( ,; V;i'!) 12./05/97 ¿~ 04 Place Committed (PLC): 121 E ASH ST ,-:RC' Scc'sd/8acJs;e ~ (581'1) Tim'9 Assi3.(TAS) Tim8 An-.(T.è,,?) Tim~ CIr. (TCL) R 776 23 : 04 ?3 : 0;\ ?3 : ~~ . - -- --- I S t,j U 0 C \_' r:; ~, 01 S250 ~ , /"' ~ C) -~" : .".' . ~ . l \ G/\......·~.. '--.. · \ ~ - . c , , · ST. JOSEPH POLICE DEPARTMENT SUPPLEMENTARY REPORT ICR# 97002715 ----------------------------------------------------------------------- COMPLAINANT:ANONYMOUS (RECEIVED CALL FROM STEARNS COUNTY DISPATCH) ----------------------------------------------------------------------- OFFENSE: NOISE ORDINANCE VIOLATION PAGE 1 OF 2 ----------------------------------------------------------------------- ON 12-05-97, AT APPROXIMATELY 2304HRS, I RECEIVED A CALL FROM THE STEARNS COUNTY SHERIFF'S OFFICE TO RESPOND TO 121 E ASH ST FOR A NOISE COMPLAINT. UPON ARRIVING AT THIS RESIDENTS, I COULD HEAR LOUD YELLING AND LAUGHING GOING ON. AS I APPROACHED THE HOUSE, I · NOTICED SEVERAL PEOPLE INSIDE THE HOME. I KNOCKED ON THE DOOR INSIDE THE PORCH SEVERAL TIMES, HOWEVER, NOBODY WOULD ANSWER THE DOOR. I COULD HEAR PEOPLE INSIDE SAYING,"THE COPS ARE HERE!" I COULD ALSO HEAR SOMEBODY SAY JUST STAY INSIDE, THEY CAN'T DO ANYTHING TO US. I THEN NOTIFIED OFFICER BRAD MEYER TO COME TO MY LOCATION. AS OFFICER MEYER TRIED TO GET SOMEBODY TO ANSWER THE DOOR I WENT TO THE OFFICE TO TRY ~ND FIND A PHONE NUMBER FOR THE PROPERTY OWNER. I WAS UNSUCCESSFUL IN FINDING A LISTING FOR THE OWNER OF THIS HOME. IN THE MEAN TIME OFFICER MEYER MADE CONTACT WITH BRETT DANIEL 3ALOUN DOB 10-11-75, ONE OF THE RENTERS. rH THIS TIME, I WAS INFORMED THAT MOST OF THE PEOPLE WERE LEAVING THE HOUSE. · , . -' .,,~ . . ~ ., . ST. JOSEPH· POLICE DEPARTMENT SUPPLEMENTARY REPORT PAGE 2 OF 2 ON 12-06-97 AT APPROXIMATELY,2115HRS, I FOUND THE PROPERTY OWNERS PHONE NUMBER. PROPERTY OWNER IS JEFFERY TALLMAN AND HIS PHONE NUMBER IS 612-645-3509. I MADE NO CONTACT WITH JEFFERY HOWEVER I DID LEAVE A MESSAGE ON HIS VOICEMAIL AND A RETURN PHONE NUMBER IF ANY QUESTIONS ARISE. . OFFICER JOEL BILL #776 ~~ ST JOSEPH POLICE DEPT . J .. . ' CITY OF ST. JOSEPH 21 First Avenue NW . P.O. Box 668. SL Joseph, MN 56374 (320) 363-7201 Fax: 363-0342 STATEMENT 1ft: TO: William Tallman DATE: January 14, 1998 1411 Second Street South MAYOR Aberdeen, SO 57401-9311 Kenneth J. Hiemenz CLERKI ADMINISTRATOR Charges relating to the Noise Violation Hearing conducted at the City Council Meeting Rachel Stapleton of January 8, 1998: COUNCILORS Bob Loso Administration $ 30.00 Cory Ehlert Certified Mailing/Copies $ 6.00 Ken Twit Patrol Officer Overtime $ 107.00 Mary Niedenfuer . TOTAL DUE THE CITY OF ST. JOSEPH..................................$ 143.00 Please make check payable to City of St. Joseph and remit to PO Box 668, St. Joseph, MN 56374. Thank you! . City of st. Joseph . City Council Meeting 8/17/00, 7:00 PM 1. Call to Order. Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met on Thursday, August 21, 2000 at 7:00 p.m. in the St. Joseph City Hall. Members Present: Cory Ehlert, Ken Twit, Mary Niedenfuer, Bob Loso; Clerk-Administrator Cari Schmidt and Deputy Clerk Judy Weyrens. Members absent: Mayor Kenneth Hiemenz. Others Present :Police Chief Gary Will, Cress Gackle, Brian Rubin, Joan Vincent, Tim Borresch, William Tallman, Herb Bechtold, Joe Bettendorf, Jamie Phenow 2. 8:00 Noise Violation- 121 East Ash - Acting Mayor Twit opened the hearing. This hearing is for a noise violation at 121 Ash Street East on June 25, 2000. He stated that the owner, Mr. William Tallman has not requested an evidentiary hearing. This waiver of the hearing is the ' equivalent to an admission of the basic allegation alleged. Mr. Tallman, the owner of the property addressed the Council. He stated that he wasn't present the night of the incident, so he can't dispute whether or not the violation occurred. In the lease that his tenants sign, there are specific prohibitions against violations of City ordinances, parties and kegs. Mr. Tallman stated that he has a manager that lives in town, Tim Borresch. Mr. Borresch was not called the evening of the incident. If he had been called, this incident might have been avoided altogether. Schmidt stated that the police report indicates that Mr. Borresch was contacted. Mr. Borresch stated that there were three calls in two days. If he had been called the first time, he thinks he could have prevented the other . incidents from happening. Chief Will stated that the officers did call Mr. Borresch. They left a message that evening, but got a hold of him on Monday. Mr. Borresch disputed this saying that he was home and has a machine. Mr. Tallman stated that he hired Tim to be the manager and had he been given the opportunity, he would have dealt with the situation. . Twit stated that regardless of who was called when, there was still a noise violation and that is what they need to deal with. John Quinlivan, attorney for Mr. Tallman, stated that they weren't in a position to stop the second incident as they didn't know about the first one. They want to be neighbor friendly and want to work with the City to achieve this. They didn't ask for an evidentiary hearing because they had no knowledge to dispute whether it did or did not happen. Chief Will stated the first violation was at 5:00 in the morning. The officer did not issue a violation for that incident. The second incident involved two houses. While they were at the first house, everyone left the second house. The normal method of operation for the Police Department is to issue a violation. The residents were actually lucky that the police didn't issue one the first time. The report indicates that the residents were not argumentative and that they cooperated fully with the officers. Ehlert stated that normally a violation is always given, so he agrees that they were lucky that one wasn't issued on Friday night. There are some communication issues that need to be worked on but that is neither here nor there. Hindsight is 20/20 and we need to work from here. The goal is to stop the noise. Mr. Tallman stated that he has spoken with the neighbors over the years and requested that . they call him or the manager if there is a problem. Ehlert stated that he may want to do this again as new people move into the neighborhoods every year. 1 Niedenfuer made a motion to assess administrative costs and fees of $150 and the $162 · legal fees to date. Loso seconded the motion. Ehlert stated that with each of these violations, the fine we give sets a precedent. He is concerned that we have given fines in almost all previous cases. Why not here? Last time we gave a $200 fine. Niedenfuer amended her motion to include a $200 fine on top of the $162 legal fee and $150 administrative fee. Ehlert seconded the motion and the motion passed unanimously. · · 2 , . Statement Date: July 31, 2001 William Tallman 1411 - 2nd 5t SO. Aberdeen 5D 57401-9311 Noise Violation Hearing Expenses Legal 7/19/00 Telephone conference with Clerk and Attorney Quinlivan RE: Rental License Hearing. . . . . . . . ... 36.00 7/19/00 Draft Correspondence to Attorney Quinlivan; Review Tallman records .......................... 27.00 . 7/28/00 Telephone Conference with John Quinlivan; RE: Tallman.... ... ....... ..... .......... ...... ....... 18.00 7/31/00 Meeting with Attorney Quinlivan RE: Tallman; Telephone conferences with Cari RE: Tallman... 81.00 Administrative Fees....................................................... 150.00 Fine........................................................................ ... 200.00 Less: Amount received - August 30, 2000 (162.00) TOTAL DUE THE CITY OF ST. JOSEPH $ 350.00 Please make checks payable to the City of St. Joseph and remit to PO Box 668; St. Joseph MN 56374. . MEMORANDUM · 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 800.572.0617 320.229.4301 FAX TO: Honorable Mayor and City Council FROM: Joe Bettendorf DATE: July 18,2001 RE: County Road 121 Improvement SEH No. A-STJOE 0004.00 14 Enclosed you will find a preliminary assessment roll for the County Road 121 Improvement. I would like to review this with you at the July 19 Council meeting. I have several items to consider: Lines 1 and 20: I show a street assessment for the Church and the parking lot based on Vz of the length of the long side, because these are comer lots. When Minnesota Street was reconstructed in 1993, these properties were assessed along their entire Minnesota Street frontage for curb and · gutter only. A copy of that assessment roll is enclosed. Line 3: Should the Campus Villa Apartments at 100 College A venue So. (north building) be given credit for existing water main by applying a 60/40 split as wt:? have on past reconstruction? The southerly building at 104 College Avenue So. does not have water main in the street in front of the property, though I believe it is currently connected to city water. Lines 3, 4, 34, and 35: By applying the past fonnula for multiple dwellings to the apartments, some of the buildings will be assessed for less than half of their respective units. For the Campus Villa Apartments, the number comes out to 3 units for each 8-unit building. For the 8-unit apartments down by 295th Street, three of the buildings would be assessed 4 units and one would be assessed at three units. Should we cap the reduction at half of the units? A copy of the policy used is enclosed. Lines 15, 19,27,38, and 41: Should the frontage for street assessment to single family homes be capped at, say, 165 feet? Lines 24, 25, and 32: Should we be assessing cemetary property for street improvements? I have a call into John Scherer on this item. My guess is that it is not assessable since there is no increase in market value. The water assessment for the two church cemeteries is to provide city water for irrigation. · jb \\sehsc3IgeDernfuccv\pers\bett\merm crl21 assessmeDls.doc Short Elliott Hendrtckson Inc. . Your Trusled Resource . Equal Opportunity Employer ... .... r, r .-":"'. t·;· .-" I i -.: I ~ ~ T ~i· ~. : S T J 0 S E P H - .. .. ~ ~~O:6:,;j:,~~· - ~u! - :ì-.J~ ,,..:j !. . r ~ì :":.; £ '!. J. _' '-.J _ ¡.. ; ..;.. .l#O. . . - . ~II¿,/ for t'Y/(J/f,Í?(.R Revised - November 4, 1993 IÁI1 if C!SS<Z-S$MtNt 'f~ "Incll('dJK&1f ~YfjtU. Hookup Fees: Bettendorf discussed the current hookup fees for water and sewer. The formula needs to be revised to make provision for hotels and lodging houses. In addition, a provision needs to be included when land use changes, requiring additional services. This issue CAme ot light when linnemann's Store was converted into a lodging house. Bettendorf stated that the revised proposal would charge a hookup fee based on the number of occupants. The following is the reVised proposal: Single Famìly Residence One Unit Multiple Family Residence 1. The first four occupants One Unit 2. The next 15 occupants One unit per five occupants or fraction thereof 3. All occupants thereafter . One unit per six occupants or fraction thereof . Includes apartments, group homes, boarding houses, retirement complexes. dormitories, etc. The number of units is based on the number of potential occupants based upon a certificate of occupancy issued by the City. Commercial/Industrial One Unit for every 500 gal/ons Per day or fraction thereof. . An additional connection fee will be levied if the average annual flow increases more than 20 percent (but at least 500 gallons per day) over the initial fJow. Additional flows in succeeding years are subject to additional connection fees. The fee amount will equal the established connection amount (less inspection charges) in effect on January 1 of the year that additional flow is generated. and shall be applied in accordance with the formula in effect on January 1 of the year that the additIonal flow is generated. A credit to the levied connection fee will be given for flows which do not go to the sanitary sewer if said flows are metered separately. Any property undergoing a change in use which may result in an increase in water usage may be subject to a re-computationof the connection fee in accordance with these formulas. . c cl- 'D'L ....seJ 113 S FIFTH AVENUE, P 0. BOX 1717. Sf CLOUD, MN 56302·1717 320252·4740 BOO572,C-617 320 251-8760 FAX . ARCHITECTURE . ENGINEERING ENVIRONMENTAL . TRANSPORTATION October 18, 1996 RE: City of St. Joseph East Minnesota Street Improvement SEH No. A-STJOE 9604.00 Mr. Leon Hoffman 505 Minnesota Street East P.O. Box 181 St. Joseph, Minnesota 56374 Dear Leon: I have reviewed your proposed assessment for sanitary sewer instaIJed as a part of this summer's project and will recommend to the City Council that it be reduced from 4 units to 2 units. My basis for making this adjustment is outlined below. The City recently established a policy for sewer and water hookup charges (not assessments) to be . paid for apartment buildings that is based on maximum occupancy as certified by the Building Official. The policy states that there will be one hookup charge (currently $2,085.00) for the first 4 occupants, and one hookup charge per 5 additional occupants up to 15 additional occupants. I wiIJ propose to the City Council that this formula be applied in calculating your assessment, with a projected occupancy of 1 occupant per bedroom. Assuming you have four apartments, each of which have two bedrooms, your building has a total of 8 occupants for calculating the assessment. The first 5 occupants yield one assessment unit, and the remaining 3 occupants yield a second assessment unit. The change is summarized below: Original Assessment Sanitary Sewer 4 units @ $5,340.00 = $21,360.00 Trunk Sewer Charge 4 units @ $350.00 = $1,400.00 Water Service 4 units @ $500.00 = $2,000.00 Proposed Assessment Sanitary Sewer 2 units @ $5)40.00 = $10,680.00 . Trunk Sewer Charge 2 units @ $350.00 = $750.00 Water Service 2 units @ $500.00 = $1,000.00 SHORT ELLIOTT HENDRICKSON INC Sf PAUL. MN MINNEAPOLIS, MN CHIPPE\NA FALLS, WI IIjADISON, WI LAKE COUNTY, IN EOUAL OPPORTUNITY EMPLOYER . Mr. Leon Hoffman October 18, 1996 Page 2 I will present this to the City Council for consideration at the assessment hearing scheduled for November 7, 1996 at 8:00 pm. The assessment hearing notice that you will receive in a few days will still have the old assessment amount shown. The proposed change must be approved by the Council at the assessment hearing. If you have any questions, you can reach me at 252-4740. I will be out of the office most of next week, so call on or after October 28, 1996. Thanks. Sincerely, æ pie Enclosure c: Rachel Stapleton . Mayor Bud Reber Councilor Ken Hiemenz Councilor Bob Loso Councilor Cory Ehlert Councilor Ross Rieke J:\STJOEl9604\CORR\OC-I8C.96 . .''''-...... - . . , . " FINAL ASSESSMENT ROll . CITY OF ST, JOSEPH, MN 1993 WEST MINNESOTA STREET IMPROVEMENT +- PROJ. NO. A-STJOE2447 (501-63) SHEET 2 OF 3 CURB DR IVEIJAY FRONT & GUTTER AREA DRIVEWAY TOTAL PARCEL NO. DESCRIPTION OWNER OF RECORD FOOTAGE ASSESS (SY) ASSESS ASSESSMENT -.---------- ------.----...--.-----------...-- -------------------.--_.--- ------...- .------.-- --------- -------- --...-------- ORIGINAL TOI./NSITE (continued) . .ç ~}.,f.).'f'CJ... ~ ~~( 396.00 2,653.20 Lots 1-8, Block 4 St. Joseph Parish 0.00 2,653.20 -.. ç fo.yKJn, ¿~ 84-96146-000 lots 1-3, Block 5 St. Joseph Parish 202.00 1,353.40 0.00 1,353.40 84-96146-020 Part Lot 4, Block 5 College of St. Benedict 66.00 442.20 0.00 442.20 84-53820-000 Part Lot 5, Block 5 Margaret Meyer 66.00 442.20 6.11 155.81 598.01 84-53821-000 Part Lot 6, Block 5 Merle & Fay Gretsch 66.00 442.20 0.00 442.20 85-53824-000 Lot 7, Block 6 Ronald J. Molus 66.00 442.20 0.00 442.20 84-53825-000 Lot 8, Block 6 Greg & Colleen KuebelbecK 66.00 442.20 7.89 201.20 643.40 84-53826-000 Lot 9, Block 6 Loretta Philippi 66.00 442.20 0.00 442. . 84-53827-000 Lots 10 & 11, Block 6 John & Marie Krebsbach 132.00 884.40 7.00 178.50 1,062.90 84-53828-000 Lot 12, Block 6 Connie Borresch/Borresch P&H 66.00 442.20 0.00 442.20 84-53832-000 Lot 7, Block 7 Leo Roeder 66.00 442.20 0.00 442.20 84-53833-000 Part lot 8, Block 7 Henry Notsch 66.00 442.20 9.22 235.11 677.31 84-53834-000 Lot 9, Block 7 Dale & Diane Schneider 66.00 442.20 5.67 144.59 586.79 84-53835-000 Lot 10, Block 7 Kathy Krebsbach 66.00 442.20 0.00 442.20 84-53837-000 Part Lot 11, Block 7 Paul & Judi Fries 66.00 442.20 9.67 246.59 688,79 84-53839-000 Part Lot 12, Block 7 JR's Mobi l 66.00 442.20 49.67 1,266.59 1 , 708 . 79 84-53845-000 Part Lots 7 & 8, Block 8 Dale Schneider 132.00 884.40 8.78 223.89 1,108,29 84-53846-000 Lot 9, Block 8 Dale & Diane Schneider 66.00 442.20 0.00 442.20 84-53847-000 Lot 10, Block 8 Sal's Bar & Grill 66.00 442.20 0.00 442.20 84-53848-000 Part Lot 11, Block 8 Stueve's Garage 66.00 442.20 16.33 416.42 858.62 84-53849-000 Part Lot 12, Block 8 Legion Club 66.00 442.20 0.00 442,20 84-53854-000 Part Lot 7, Block 9 Michael Deutz 56.00 375.20 0.00 375. 84-53854-001 Part Lot 7, Block 9 Steven Dehler 4.00 26.80 0,00 26.80 · o 00 0 0 0 0 0 0 ~ 0 0 0 0 c cc ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ ~_ ~ ~ ~ ~ ~ 0 ~ ~ 0 0 ~ _~~ ==~~ c~ v ~ ~ ~ M m M ~ ro ro v 3cc ~~cc ~~ v v ~ ~ v ro v ~ ~ ~ 0 ~~~ ~~~~ ð~ ~ ~ ~ g ~ g ~ ~ ~ ~ i "t:Q)Q)Q) Q)Q)Q)Q) ~ Gla.a.a. a. a. a. a. . 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SAINT BENEDICT'S MONASTERY c H I T E C T S DtlIy llcerdDd ArcN:tect UndeI lM La... of UK Stat. 01 Nmr.otL --a. MASTER PLAN Leapaldt Tideman Rl!VlSBD . W 808 COURTHOUSE SQUARE ST. CLOUD. UN 56303 475 SECOND AVENUE. NBWPORT. NN 55055 13201 252-371-0 PAX~ (3201 255-0683 {6511 159-9566 FAX: (6511 158-5615 DATB 1/%6/2001 RBO. NO. 16355 SAINT JOESEPH. MlttÆSOT A PROJECT . 98.18 @COPWGHT 2000: GROOTERS lRAPALDT TlDBIoIAN ARCIUTl!CTS. p.r;