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N (") ~ I!') to /S E (/ 3: ~ (/ § u.. § ~.~ ~ u ; ~ C .... ~::=:=:=:= C1 000000 ::::U <C~....coÜ:moma: ~ Q)Q)u....oEco -. cu 000000 ~~.... C ~ c~-o Æ ~ ~ -o~....:....:~....:....: c....~>~~ :::::::::: N N N N N N ...... (I C co (/ (/ co (/ (/ ~ _ :J _ co (/ ~ ~ a.. ~UWW~WW ~Oc.OuQ) . itg of St. Joseph .5 College Avenue NW P.O. Box 668. SL Joseph, MN 56374 (320) 363-7201 Fax: 363-0342 City of St. Joseph .--.-r- i Notice of Public Hearing Cu:RKI AR\IINISTRATOR JudyWeyrens The City Council for the City of St. Joseph will hold a public hearing to obtain citizen input on the MAYOR proposed Minnesota Department of Trade & Economic Development Small Cities Development Larry J. Hosch Program application for the proposed municipal sanitary sewer collection and water distribution system improvement in St. Joseph. I COIDiCILORS j Bob Loso The purpose of the hearing is to give detailed information about the project scope, type of activities, ! Cory Ehlert implementation schedule, overall costs, proposed fmancing, amount of funds requested, how the , ! Kyle Schneider funds will benefit low & moderate income persons and related matters. Alan Rassier The public hearing will be held in the City Council chambers, 25 College Avenue North, St. Joseph Minnesota on September 20, 2001 at 7 :30 PM. Any person wishing to appear before the Council to comment will be given the opportunity to be heard. Persons may be represented in person or by counsel. Citizens may comment on the proposed activities or may identify other community development needs. . Dated: September 7,2001 BY ORDER OF THE CITY OF ST. JOSEPH Judy Weyrens, Administrator/Clerk . .. . Applicant and recipients 2002 Small City Development Program Public Hearing City of St. Joseph September 20, 2001 Single Purpose Public Facilities Grant Application must be received at DTED October 1,2001 Funding notification will occur in March of 2002 Slides - Program Budget, Assessments, Low Income Limits Program Purpose - To provide decent housing, a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income. Grant funds provided thru HUD Cities under 50,000 in population are eligible to apply. National Objectives: 1. Benefit low and moderate income people. (must meet one) 2. Eliminate slum and blight. 3. Eliminate urgent threat to public health or safety. Eligible projects in three categories: 1. Housing grants 2. Public facility grants 3. Comprehensive grants . Maximum Public Facility grant is $600,000 Project length is typically 2-3 years Grant money is distributed as costs are incurred. (Compliance's: All SCDP program requirements Federal audit requirements I Americans with Disabilities Act I Federal requirements for procurement and financial management I Access to program without regard to race, color, national origin or sex ¡ Contractor must meet federal Afftrmative Action requirements. J Adopt a residential anti-displacement and relocation plan I Contractor must meet federal minority, and women's business requirements I Meet federal requirements regarding impact s on the environment I Contractor must meet federal minimum wage requirements ¡ Contractor must pay employees wages established by the Department of Labor (Davis-Bacon Act) ¡ Encourage employment and training of lower-income people and use community businesses I Meet federal fair housing requirements I Contractor must have workmen's comp insurance ,1' I Public Officials must not engage in activities that are or appear to be conflicts of interest ,( t~(),' tl,,,v, ~,{llf . I Prohibit disclosure of participant's income or other personal information \ Prohibit deceptive and unfair competition between businesses \ Contractor must pay Minnesota prevailing wages \ Funds must not be used to lobby or gain influence with regard to grant fund awards . \ Must not use debarred contractors Follow state and federal regulations with regard to no net loss of wetlands Prohibit use of excessive force by law enforcement agencies re: nonviolent civil rights demonstrations ~.. · must disclose amount of grant funds received Meet Minnesota requirements for witholding by out-of-state contractors · · ~seJ 1200 25th Avenue South, P.O. Box 1717, SI. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation · 2002 SCDP SINGLE PURPOSE APPLICATION 09/20/01 ST. JOSEPH, MN A-ST JOE 0004.00 . PROPOSED PROGRAM BUDGET SCDP APPLICANT OTHER TOTAL ACTIVITY FUNDS FUNDS FUNDS COST ST. JOSEPH TOWNSHIP $227,960 $126,040 $0 $354,000 WATER EXTENSIONS ST. JOSEPH TOWNSHIP $177,520 $46,080 $0 $223,600 SEWER EXTENSIONS LI FT STATION $0 $569,100 $0 $569,100 · STREET $0 $877,500 $585,000 $1,462,500 IMPROVEMENTS GENERAL $20,000 $0 $0 $20,000 ADMINISTRATION . TOTAL $425,480 $1,618,720 $585,000 $2,629,200 PROPOSED SCDP ACTIVITIES (1) ABATEMENT ASSESSMENTS IN THE AMOUNT OF $308,640 TO THE 32 UNIT WILSHIRE APARTMENT COMLEX. (2) ABATE ASSESSMENTS TO 8 INCOME ELIGIBLE PROPERTY OWNERS IN THE AMOUNT OF $96,840. · (3) PROVIDE GENERAL ADMINISTRATION FUNDING TO MEET REGULATORY REQUIREMENTS AND GRANT REPORTING CONDITIONS. W:\ST JOE\0004\CORR\scdp application.xls Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer AlP'5EH 1200 25th Avenue South, P.O. Box 1717, SI. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation . County Road 121 Improvement 08/16/01 St. Joseph, MN A-STJOE 0004.00 Single Family Home 8-Unit Apartment -* Street Assessment (Average) $7,700 $8,250 Sanitary Sewer Assessment $3,440 $27,520 Water Main Assessment $3,680 $29,440 Assessment Subtotal $14,820 $65,210 Sewer Inspection $100 $100 SAC $800 $6.400 Trunk Sewer $150 $1,200 Water Inspection $100 $100 . Water Meter $85 $85 WAC $1 ,000 $8,000 Trunk Water $150 $1 ,200 Connection Charges Subtotal $2,385 $17,085 Septic Abandonment $750 $750 Well Abandonment $500 $500 Sewer to Structure $560 $700 Water to Structure $490 $665 Plumbing 300 500 Service to Structure Subtotal $2,600 $3,115 Grand Total $19,805 $85,410 Single Family Homes X 5 $99,025 8-Unit Apartments X 4 $341,640 . * Y/ðt c¡ VlInt e!t~ ;J,JJ! W:\ST JOE\0004\CORR\081601 ASSESS INFO.xls 1 8/16/01 Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer . SCDP Grant Application Low Income Limits Steams County September 20,2001 Family Size Income Limit 1 Person $30,850 2 Person $35,250 3 Person $39,650 . 4 Person $44,100 5 Person $47,600 6 Person $51,150 7 Person $54,650 8 Person $58,200 Limit is gross income from all sources Homeowner verification with 3rd party Apartment owner agreement with City . · itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-7201 Fax: 363-0342 Memorandum CLERKI ADMINISTRATOR Judy Weyrens MAYOR Larry J. Hosch To: Residents on 29Stb Street and 1 03rd Avenue COUNCILORS From: City of St. Joseph Bob Loso Cory Ehlert Re: Sewer and Water Kyle Schneider Alan Rassier As you may know, the City is preparing to move forward with the County Road 121 Improvement. Construction plans will be put together this fall and the project will be bid this · coming winter. Construction is scheduled to begin in spring of 2002. Earlier in the process, your neighborhoods were included in the project. After a number of informational meetings, it was determined that a majority of you living on 295tb Street and 103rd Avenue did not want to be included in the project. Individual reasons may vary, but the most common concern expressed was the cost of the projected assessments and hookup charges, and the additional cost to run the utilities into your homes. Weare sending this memorandum to you asking if you want to reconsider being included in the project. If you do not, that is fme and we will proceed with the project as it currently stands. If you do wish to reconsider, the City needs to know soon so that we can include you in the process. A new petition would have to be presented to the City Council, and a public hearing would have to be held for your neighborhoods. The choice to reconsider is yours. We simply want to make the opportunity available to you one more time since the project is moving forward. If you do want to reconsider, please contact Judy Weyrens, City Administrator, at 363-7201. Judy can help you with the details. Thank you. · ~5ai 1200 25th Avenue South, P.O. Box 1717, SI. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation · County Road 121 Improvement 08/16/01 St. Joseph, MN A-STJOE 0004.00 Single Family Home 8-Unit Apartment -* Street Assessment (Average) $7,700 $8,250 Sanitary Sewer Assessment $3,440 $27,520 Water Main Assessment $3,680 $29,440 Assessment Subtotal $14,820 $65,210 Sewer Inspection $100 $100 SAC $800 $6,400 Trunk Sewer $150 $1,200 Water Inspection $100 $100 · Water Meter $85 $85 WAC $1,000 $8,000 Trunk Water $150 $1 ,200 Connection Charges Subtotal $2,385 $17,085 Septic Abandonment $750 $750 Well Abandonment $500 $500 Sewer to Structure $560 $700 Water to Structure $490 $665 Plumbing 300 500 Service to Structure Subtotal $2,600 $3,115 Grand Total $19,805 $85,410 Single Family Homes X 5 $99,025 8-Unit Apartments X 4 $341,640 · *- Y/i ~ ~ý)f e Itg ;j,JR W:\ST JOE\0004\CORR\081601 ASSESS INFO.xls 1 8/16/01 Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer U9/1o/LUU1 lUE 11:34 ~'AX 507 529 7201 SEH INC ~~~ SEH ST CLOim !4J 002/009 ....SBt 3240 East River Road NE, SuIte 102, Roc!¡ester, MN 55906-342Z 507.529.7200 507.529.7201 FAX . IlTchitcctuTe . mgiT/elTing . environmental . lTfJ.n.lportation Date: September 20,2001 To: Honorable St. Joseph Mayor and City Council From: Joe Bettendorf, City Engineer Short Elliott Hendrickson Inc. Subject: 2002 Small City Development Program Public Hearing Attached for public hearing participant comment and City Council conside.ation is a summary of proposed project activities and budget for the City of St. Joseph's FY 2002 application for Small City Development Program funding. A summary of the project funding source being applied for, the Small City Development Program, is attached. . The project is a Single Purpose Public Facilities program that proposes to abate assessments to a 32 unit apartment complex and eight income eligible households located along the County Road 121 project area in St. Joseph Township. Income eligibility was detennined by a Conununíty Development Survey performed in July of 2000. The total SCDP request is $425,480. St. Joseph's financing portion of the project is $1,618,720. Other funds leveraged, County road funds, totals $585,000. The total project co~t is $2,629,200. A public hearing is required prior to submitting the application for funding. Attached for City CO\1IlcÎ1 considerdtion is a resolution authorizing submission of the funding request. Also attached are the complìnuce areas that the City wì1l need to agree to prior to receiving a fmal grant agreement The application is due to the Department of Trade and Economic Development by October 1,2001. Notification of funding awards are anticipated in March of2002. . Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer 09/18/01 TUE 11: 35 [TX/RX NO 7257] 09/18/2001 TUE 11:34 FAX 507 529 7201 SEH INC ~~~ SEH ST CLOUD I4J 003/009 . CITY OF ST. JOSEPH 2002 SCDP COMPREHENSIVE APPLICATION ;~~~~:,; :,~:,:")..:::..,:-~':'<;:::':.,';:~;¡;¡¡V::~~~~~:~:?:.:~:;~~;::;:~:::~;'i~~ij¡~~¡¡]~¡~jij~~f:~~b ":~::".;.":\i';:\· ~~,,::;;-. ,;-:',~; "':';; ''';;.:''?:.: :,¡:: ..~,:,::;;,::.:..;, :';": ., :. -:: '/ ';;'J~:,;:(m~:mi¡~!~' , . '.." ,.., ""'P~t. ~~:r.f~KO~":a-g)'jG.ET" "'"" ,.' .." ''''''"'"'''''''''''I''UUaJl'!wl¡ ;~"':'~'. : ,.:. ;: ..'~ \' ·¡:.:"i~H~~i~~;:~~F;·;:~~::~:·:/':·i+~~:.::iLj¡~~:~:~ijl~~~!~~~~~¡~m5:¡¡¡~~;~;:~:~:~;"· '.' '''; "..:~: '::. '::""..: .':;'~:. :\;:"~:;i"::\; :,:..~::::,:::::,,:,:.. ,:, :;: . ." '." ¡, ',' ", :::'::_~:~!:::;i¡~~¡¡~~t '.:' ',: i,,~: ':' ··;¡l :~!;;;¡t::.j¡;::¡~;::::~~i:Y:~~;S~,;" ,:::. 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I ..; ,'I " ...-.. ..-- .._____ u_ ... . _. .__ . _ ...............--- .1 'II. ·~;~ji:j 11'\: ~!.;:;r~t:;;~:;~¡i¡~:::~~::: .:~ : . : ';, ,..- I ·.~~~~:~:?::i·~:ri~~¡~~ffi~;J~~;:,~k:~;"::··' I I -0- 569,100 -0- 569,100 I . i .;:{~~,..:V I" ' . .. . .1:.:,...· ~~, :~I,\ ~r .".1,· r I I .:~:::~:'::-':,.\;' ,:' .~ ,,;,~: (. I ':::':':"~~¡:-:~:~1;r:;: I. i í~f~[~!~ili¡~~~:;:;: :.:, :"·:"'.';:~'r:~:;.;'::::>:·~: ~'~:'~~~~:~~)?:~qy.~~At~:::~ -0- 877,500 585,000 1,462,500 ~~i~~1~I::;~':::~; ~':~~~:;;1\~~~~~~0r.ti±:~:::.::::; ""I'~""" . q~~r.ä:T:"..".·.. .. 20,000 -0- 20,000 I"I.J"I.....".'''.'''\ . I"'''··''·'·''¡·''''''· -0- \'(">'''oi''''I\'~' . r...·frtll\/I<.I..,.,ulnnl"·1.. ""'''1'''''"' . d - , ." u'"'f""'''' '" , ':'~:~~~~~;~¡:1~\ 1~1.:p?1~S, ~..~. ~gn:i¡¡il:::t:,~::: I 1,,11'11\1'11 \I I'..... . 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"j PROPOSED SCDP ACTIVITIES · AbIde assessments in the amount of $308,640 to the 32 unit Wilshire Apartment Complex · Abate assessments to 8 income eligible property owners in the amount of $96,840 · Provide general administration funding to meet regulatory requirements and grant reporting conditions. . 09/18/01 TUE 11: 35 [TX/RX NO 7257] 09/18/2001 T1Œ 11:34 FAX 507 529 7201 SEH INC ~~~ SEH ST CLOlID [4J 004/009 . Department of Trade and Economic Development (DTED) Small Cities Development Program Program Pu¡-pose; To provide decent housing. a suitable living envíronment and expanding econonúc opportunities, principally for petsons of low-and-moderate incomes. How It Works: . Provides federm grants from the U-S. Department of Housing and Urban. Development (HUD) ·to local units of government on a competitive basis for a variety of community development projects. Eligible Applicants: Cities and townships with populations under' 50.000 and counties with populations under 200,000. Indian tribal govemrnents, which can receive funds directly from HOD, are ineJigible for this program. and this "includes Hennepin, Ramsey. SL Louis, Olmsted, and Steams counties. MinimUln Proposed projects must meet One of the three national objects: Requirements: 1. "Benefit low to modetate-income persons (LMI); please see appendix for CUITcnt LMI levels for Minnesota Counties. 2. Elinûnation of slum an bJight conditions; Or 3. Elimination of an urgent threat to pubHc heath or safety. In addition, p:oposed project activities must be eligible for funding, project need must be documented, and the general public must be involved in the. application preparation. . Eligible Projects: State program rules subdivide grant funds into three general categories: I. Housing Grants; Small Cities Development Program (SCDP) fonds are granted to a local government, which, in turn, loan funds for rehabilitating local housing stock. Loans may be used for owner-<ÞCcupied, rental, single family, or multiple family housing rehabilitation. Loan agreements may allow for deferred payments or immediate montWy payments. Interest rates may vary. and loan repayments are retained by gnmtees for making additional rehabiJitation loans. SCDP funds may also be used to assist new housing construction projects. Funds may also be used for land acquisition, site improvements, and infrastructure or housing unit construction. In all cases, housing funds must benefit low-and-mod~rate income persons. 2. Public Facility Grants. SCDP funds are granted for wastewater tre3tment projects, including collection systems and treatment plants; fresh water projects, including wells, water towers, and distribution systems; stonn sewer projects; flood control projects; and, street projects. 3. Comprehensjve Grants. Comprehensive projects frequently include housing and public facility activities described above. In addition, comprehensive projects may include an econollÙc development activity, which consists of loans from the grant recipient to businesses for building renovation/construction, purchase of equipment. or worldng capital. The most common economic development activity is rehabiIïtation of local conunercial districts. . Short Elliott Hendrickson Inc. 09/18/01 TUE 11: 35 [TX/RX NO 7257] 09/18/2001 TlŒ 11:34 FAX 507 529 7201 SEH INC 444 SEH ST CLOlW I4J 005/009 . Department of Trade and Economic Development (DTED) Small Cities Development Program, cant. Maximum The maximum gnmt award for a public facility or housing project is $600,000. The Available: maximum grant for a comprehensive project is $1.4 million. Other Funds The amount of other funds required is variable: and contingent on the' project type, Required: other available sources of funds for the project, and the financial capacity of the applicant and local benefiting residents. Terms: The length of the project period is normal between two to three ye~, depending on the size and scope of the project. Applications Pan I pre-applications of the Business and Community Development application can Accepted: be submitted year-round. Complete applications (~c1uding Pan 1) must be submitted by October 1 of each year. Grant Awards: The annual review and ranking period will commence On October 1. Grant awards wiH be. announced each March. Approving Department of Trade and Economic Development. Authority: Distribudon ot Grant monies are distributed as project costs incurred, Funds: . . Short Elliott Hendrickson Inc. 09/18/01 TUE 11: 35 [TX/RX NO 7257) 09/18/2001 TlŒ 11:34 FAX 507 529 7201 SEH INC ~~~ SEH ST CLOlID !41 006/009 StnalI Cities Development Program · Application R.vi..d612001 Compliances (page 1) FP-1 I Applicant Name: C;ty ofSt. Joseph · Housing and Community Development Act of 1974, as amènded - Establishcs the Small Cities Development Grant Program and contains all applicable requirements. · OMB Circular A-133 Issued pursuant to the Single Audh Act of 1984 (P.L. 98-502), which establishes audit requirements for state and local governments receiving federal funds. , OMB Circular A-87 - Establishes "Principles for Determining Costs Applicable to Grants and Contract s with State, Local and Federally Recognized Indian Tribal Governments." · Section 504 of the Federal Rehabilitation Act of 1973 the Americllns with Disabilities Act (ADA). MN Statutes 1990, Chapter 363 Minnesota Human Rights Act Require that all public facilities and programs be designed and constructed to be accessible to the physically handicapped. · The Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Loca! Governments (Federal Register March 11, J 988, Volume 53, Number 48) Establishes requirements for procurement and financial managcment_ · . Tille VI of the Civil Rights Act of 1964 (P.L. 88-352) and subsequent regulation- Ensures access to facilities or programs regardless of race, color, national origin or sex. · Executive Order 11246, as amended by Executive Orders 11375, 11478, 12086, and 12107 and subsequent regulations- Prohibits employment discrimination on the basis of race, color, religion, sex or national origin and requires affirmative action on lhe part of contraCtors for cDntracts in excess of $1 0,000_ · Title 11 of the Uniform Relocation Assistance and Real Property Acquisition policies Act of 1970 as amended and subsequent regulations - J dentifies procedures for the acquisition of property and the relocation of persons and businesses. · Section lU4(d) of the Housing and Community Development Act - Requires recipients to adopt. make public. ¡lnd certify a residential antidisplacement and relocation plan. · Executive Orders 11988 and 12148 and 12919, Floodplain Management· Requires action to minimize the impact of floods on assisted projects. · Executive Orders 11625 and 12138 Encourage recipients to awal-d construction, supply and professional service cuntrac[s to minQrity and women's business enterprises. · The Flood Insurance Purchase Requirements of Section 102a of the Flood Disaster Protection Act of 1973, (P.L. 93-234) Requires the purchase of flood insurance in communities where such insurance Is available and the activities require such purchase_ · The National Environmental Policy of 1969 (42 use, Section 4321 eL seq.) and other related acts relating to the environment Requires an analysis of a prùject'~ environmental impact and íl description of effortf; to mitigate the impact. Other elated acts refer to environmental quality. · 09/18/01 TUE 11: 35 [TX/RX NO 7257] 09/18/2001 lDh 11:34 FAX 507 529 7201 SEH INC 444 SEH ST CLOlm ~ 007/009 Small Cities Development Program . Application Royi.odó/200 I Compliances (page 2) FP41 Applicant Name; City ofSt. Joseph · Section 401(b) of the Lead-Based Poisoning Prevenlion Aet, 85 amended (42 use, Section 4831 (b» - Requires the removal and prohibits the use of lead-based paint for housing rehabilitation projed5. · Federal Fair Labor Standards Act (29 use, Section 201 et. seq.) Requires that employees be paid at least minimum wage and that they be paid one and one-half times their basic wage for an hours worked in excess of the prescribed work week. · Davis Bacon Act (40 use, Section 276a-27685). Copeland Act <Anti-kickback Act, 40usc 276c) and tl¡e Contract Work Hours lUld Safety Standards Act of 1962 (40 use. Section 327-333) - Requires the payment of wages, at hourly rates, as established by the Department of Labor. · Section 3 of the Housing and Urban Development Act of 1968, as amcndctl- Encuurages the employment and training of lower-irlCOIllt: people: and awarding of contracts to businesses located within the community receivi ng assistance. · Title VIII of the Civil Rights Act of 1968, as amcndl.':d, and Executive Order 12259 Require equal opportunity in housing Rrtd non~discrimination in the sale or rental of housing, and actions to affirmatively further fair housing. · Age Discrimination Act of 1975 - Prohibits discrimination on the basis of age. . · Minnesota statutes section 176.181-176.182 - Requires recipient5 and subcontractors to h&ve workers' compensation insurance coverage. · Minnesota Statutes, Section 471.81 and 471.88 - Forbids public officials from engaging in activities which are. or have the appearance of being, in conflict of intere:;;t. · The Minnesota Government Practices Act Protects the privacy of individuals who participate in Community Development-assisted programs by prohibiting the publicdiscl()sure of participant's income and OIher personal information. · Antitrust or unfair trade practices laws- Regulatcs and controls sale of goods and services and prohibits deceptive and unfair competition bctween businesses. · The prevailing wage rate law (MN Laws 1990, Chapter 604, Article 10, Section 7) Requires that businesses certify to the Department of Labor and Industry that laborers and mechanics wi1l be paid prevailing wage rates e5tablished by the Department of Labor and Industry. · 43 use, Section 18. 1 00, emided "Limitation On use of appropriated fund5 to influence certain Federal contracting and financiallransacrionsTl Requires a certification that no Federal funds have be utilized to lobby or gain undue influencc in connection with Federal grant or loan funds. · Executive Order 12549, Debarment and Suspension (43 CFR, Part 12. Section 12.5 10) - Requires a ccrtification regarding Federal debarment, suspension and other responsibility matters. . 09/18/01 TUE 11:35 [TX/RX NO 7257] 08/18/2001 ~Uh 11:35 FAX 507 529 7201 SEH INC 444 SEH ST CLOlm I4J 008/009 Small Cities Development PrograTI1 · Application R. yj,ed òl20ù I I Compliances (page 3) FP.1 I Applicant Name: City of$t. Joseph · Executive Order 91-3, Wetlands - Requires grant and loan recipients to apply the principle~ of no-nel-Ioss of wetlands during the conducl of tht:ir project. . · The Drug Free Workplace Act (P.L. 100-690, Title V, Subtitle D), - Requires that grantees certify t hat they will provide drug free workplace and establish It drug-free awareness program. · Section 519 of PubHc Law 0 1-144 (1990 HUD Appropriations Act) and Section 104(1) of HCD Act - Requires that each local unit of government adopT, enforce a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil right~ dcmonstralÌons. · Section lJ52, Title 3 I, U.S. Code· Requires language of certification regarding lobbying for contracts, loans and agreements be included in award documenls for all subawarJs at alltit=rs; St:CLiOIl 319 of Department of Interior and Related Agencies Appropriations A¡;;t, also known as lht: "Byrd AmenJmt:rIL", prohibits the use offederally appropriated funds for influencing any Executive or LegislaTive Branch personnel in the awarding of Federal cont racts, grants, or loans. It also requires, where appropriate, the completion of Disclosure form SF-LLL. · Subpart C of24 CFR Parr 12 ~ Provides for Disclosure/Update from applicants/recipiems of HUD assi stance relating to amount of assistance received, sources and uses of funds, and interested parties, and requires t he completion of HUD · Foml 2880. · M.S. 290.9705 - Requires that 8 percent of each payment paid to out-of-state contractors for work done in Minnesota musL bc withheld on any contract that exceeds or could reasonably be expected to exceed $100,000, unless the requirement is waived. The City of St. Josep}1 certifies compliance with the above named compliance areas (Applicant) as so stated in the accompanying "Local Government Resolution." · 09/18/01 TUE 11: 35 [TX/RX NO 7257] 00/18/2001 TLŒ 11:35 FAX 507 529 7201 SEH INÇ ~~~ SEH ST CLOIm [4J 009/009 Small Cities Development Program . Application Revis;cdC,/2UQ) Local Government Resolution FP-1 2 Applicant Naml:; City ofSL Joseph RESOLUTION OF APPLICANT. Appljeant~ must adopt alld ~ubrnÎt tilt: following r<:sululiun. This n:solulion mllst be adopted prior [0 submission. oflhl: fonns pllck¡lgl:. BE IT RESOLVED that the City of St. Joseph act as the legal sponsor for projcct(s) cunlaincd in the Business and (AppliclIßl) Community Developmcnt Application to be submitted on 1st day of October 2001 and thaI the Mayor th . . - (UII)', MUßlb, Yw) (I'IISI AutnOrJUa UI1J~lal) and e CIty Clerk.Admllm;trator are hereby :\llthorizl:d to apply to [h~ Department oftmde and Economic Dcvdopmcnt (lllie of Second AIlt}¡nrl:<d for funding of this project on behalf of the City of St. Joseph . l^ppllcant) BE IT Í'URTHER RESOLVED thut Lht: Cit~ ofSt. Joseph has the legal authority to apply for financial assistance, (ApphClmt and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED (hut the City of St. Joseph has not violated any Federal, State, or local laws (AppIiCilJlt) pertaining to fraud, bribery, graft, kickback, collusion, conflict of iotcrcst or other wllawful or corrupt practicc. I3E IT FURTHER RESOT..VEP th¡it upon upproval of its application by the state, the City of St. Joseph may . cn(cr intu an agrccmcnt with the State of Minncsota for the ahove-referenced project(s), and that the City ofSt. Joseph (Apphcanl) ecrtifics that it will comply with all applicable laws and reglIJo.tions as stmed in all cOntrnct ngreements and described in the CompJiances Section Oft1H~ Business!lJ'Id CommuniLy Po;:vt:lopmt:ut Appliculion. . the Mayor NOW, rHEREFORF. I'm IT RESOt VED that . ,. A h 00 Oft I) nnð . . . (TItle of First \It OTlZ lCHI the Cl~ Cle¡k-AdImrustratoI" are hereby authorÎzed 10 execute such ngrl:emt:nts. anù nmendmems therew, os are necessary to llHrCO "anð AùilionZ<d Unlet.l} implement the project(s) on behalf oUht: applicant. I CERTrr-y THAT tho;: ¡¡bove resolution was adopted by thc City Council ((j()v~rnin8 SCJlly ~rApp',,·unl.) of me City of St. Joseph on September 20, 200 1 (A-vvt;cillnr) (Dare) SIGNED: WITNESSED: (Flr.tI Aulh,)t-[z~d OJJkiul) (S.gnawre) Ma~or 9/20/0 I Councilmember 9/20/0 I (1ílle (/Jul") (lJ/I,,) (IM/') (....,r!'..ond AuJhorizC:!d (J.f City Clerk-Administrat.or 9/20/01 (I We) (iliir.) . 09/18/01 TUE 11: 35 [TX/RX NO 7257] > . September 17, 2001 City of S1. Joseph Attention Judy Weyrens 25 College Avenue S. S1. Joseph,~. 56374 Dear Judy and Councilmembers, BFI Waste Systems of S1. Cloud would like to propose a new and . more efficient program for the collection of residential solid waste within the city ofS1. Joseph. This system is called Automated Collection and has actually been around for 10 years or so. This new way of picking up refuse involves an entirely different type of collection vehicle of which you will see in the video. BFI of S1. Cloud has a residential customer base of approximatly 7000 homes, of which over 90% are now automated.. Some of the advantages of this new system are, appearance of all uniform carts on collection day, all carts are on wheels and are easily wheeled to curb. All carts have attached hinged lids to prevent them from blowing around on windy days, Residents would no longer have to purchase their own cans, Much easier on the driver, ability to pick up more stops with less risk of back injury, trucks are lighter than packer trucks. In order to implement the automated collection system, BFI would have to supply and maintain carts to all homes within the city of S1. . Joseph. I can purchase 68 gallon carts for around $40.00 each. So I will have an investment of approximatley $36,000.00. With that in BFI Waste Systems of NA Inc. . 700 - 40th Ave. NE . P.O. Box 1125 . Sauk Rapids, Minnesota 56379 Phone 320-252-9608 . , · mind I would like to propose the following options for the cities consideration. Option # 1 Charge an additional $1.00 per home per month for the remaining term of existing contract which runs thru 12-31-02. · Option #2 Extend the existing contract for an additional 3 years with no price increase. In other words at the end of existing contract price would return to original bid price and follow the same pricing structure of original bid application from 2000. Which I have included in your packet. If you have any questions or need additional information please don't hesitate to call me at office from 6:00am till 5:00pm at 252- 9608 or on my cell phone anytime at 260-011 7. BFI looks forward to a continued long-term relationship with the city of St. Joseph. · Sincere!é? fLv Jamie P enow . ~ · General Manager, BFI Waste Systems, St. Cloud Division · · # . REFUSE HAULER AGREEMENT . This Agreement made and entered into this 1st day of January, 2000 by and between Browning Ferris Industries (hereinafter referred to as "BFI"), party of the fIrst part, and the City of St. Joseph, a Municipal Corporation, party of the second part. .- , It is hereby agreed by and between the parties as follows: 1. From January 1, 2000 to December 31, 2002 the party of the fIrst part is hereby employed to operate a refuse collection service, serving all the residences, excluding the non owner occupied rental units and business places, in the City of St. Joseph, Minnesota. In providing said service the fIrst party shall: (a) Collect refuse of all owner occupied residences in the City of St. Joseph. The residents shall have a choice of one of two services. First, there will be a limit of two (2) thirty (30) gallon containers or the equivalent thereof and not to exceed (50) fIfty pounds per container. (No 50 gallon barrels) The residents also have a choice to partake in a bag system. The bags will be available to the residents to purchase for $3.00 per bag from the supplier. Any residents who so choose, may at the beginning of anyone billing period elect to convert to the bag system and will be required to remain on the bag system for one year. The hauler will have sole responsibility for the dispensing of bags, tags and labels and for the billing and collection for the residents who choose the bag system. Containerslbags are to be placed at the rear end of all lots having alleys or reasonably near the street on lots not having an alley access. The party of the second part shall only be responsible for billing for the base service, any other service will be billed for by the party of the fust part. The party of the fust part will contract with residents separately for extra pickups, construction debris and yard waste, at the individual residence. Absolutely no tires, batteries, drain oil, paint or chemicals can be picked up, . " (b) Use a compactor truck for refuse pick up service. (c) Dispose of all refuse at such places where the fust party can lawfully dispose of the same at the fust party's expense and not at the expense of the City. The party of the first part wiII provide a disposal plan which will minimize the total amount of mixed municipal solid waste which is land filled to 35% or less by weight through processing or delivering the mixed municipal solid waste : to a processing site. (d) Collect all refuse once each week, the established pickup day being Thursday. The party of the fust part shall continue to provide service each and every Thursday, but shall however, have the right to change said days of pickup upon giving written notice to the second party and obtaining second paIi'¡'s consent. The fust party shall publish notice in the St. Cloud Times for any approved change seven days prior to the change and the First party shall have broadcast said change on the following radio stations: WJON, KSAM, KS95. This broadcast must be aired each of the seven days prior to the approved change. In addition, the first party shall place notices on " '. '. one refuse container of each of the residents to be served in substantially the following form: CITY OF ST. JOSEPH GARBAGE AND REFUSE PICKUP DA Y OF PICKUP GARBAGE PICKUP TIME DA TE OF EFFECTIVE CHANGE COMPANY NAME COMPANY PHONE NU1vfBER . , (e) Recycling service will be provided at no cost to the residents or City of St. Joseph. Items for recycling will include but not be limited to: newspapers, cans, glass and plastic. This service . shall be provided (weekly or bi-weekly). (f) The party of the First Part shall be responsible for providing a curbside spring and fall pickup. All residents affected by this contract, shall twice each year, have the opportunity to parttcipate in a spring and fall cleanup at no extra charge to the City of St. Joseph. Large items can consist of furniture, white goods, or any other household goods, excluding hazardous waste. There shall be no limit as to the amount of garbage per residence on said cleanup days. (g) The party of the fIrst part will proved a dumpster at no charge, for City use, at 21 First A venue NW (behind the City hall annex) and one at Millstream Park. (h) Perform all work in a reasonable manner, protecting from any unreasonable or unnecessary damage or wear to the containers used in the pickup service. (i) To indcIr.nify the City ofSt. Joseph from any and all claims or demands for damage to person or property arising out of or in any way connected to the performance by the party of the fIrst part of the requirements of this agreement and to carry insurance satisfactory to the second party, naming the second party as co-insured providing coverage for damage to property in the sum of$100,000 and injury to anyone person in the sum of$200,000 and injury to more than one person arising out of one occurrence in the sum of $300,000, said insurance covering fIrst party and second party for any activities arising out of fIrst party's performance of this agreement, and provide second party with a certifIcate of insurance. 2. The second party shall pay the fIrst party a monthly sum of $1 0.50 from January I, 2000 to December 31,2000, and $10.86 from January 1,2001 to December 31,2001, and $11.19 from January 1,2002 to December 31, 2002 per single family dwelling, said sum to be payable the month following the . rendering of the service. If the performance by the fIrst party of the services herein provided shall be commenced in the middle of the month, and service provided shall be for less than an entire calendar month, the sum to be paid the fIrst party shall be prorated and the fIrst party shall be paid onJy that part of the month in which the service is actually provided. 3. Every owner of a multiple famiJy dwelling shall suppJy facilities for the sanitary and safe storage and/or disposaJ of rubbish and garbage. In the case of single, two family or multi-family dwellings of three units or less, the disposaJ of rubbish and garbage shall be by the hauler contracting through the City in accordance with the terms and conditions of the city contract. For all other properties, the owner shall contract with a refuse hauling and disposal company which fumishes appropriate containers for on-site storage of rubbish and garbage and pick up at least bi-weekly. 4. The fIrst party shall not be obligated to provide said service in any areas until plowed of snow by the second party, but then shall provide said service in the amount of pickups where the parties to be served have cleared snow to provide access for first party to the containers to be picked up. 5. The City shall at the commencement of the performance of this agreement, and at the start of each three-month period thereafter, make a count of all pickups where service is provided by the first party and said count shall be used to determine the sum to be paid the fIrst party for the service provided ,'. .' . ,. Dated this cLef'" day of January, 2000 " . . .- . ;. . . . . -,". . . . . Appendix A . CITY OF ST. JOSEPH :-.>;t Refuse Service Bid Application .- . Please submit bid for each of the following: 1. For once a week refuse & recycling service: a. Allowing two (2) thirty (30) gallon cans (each not to exceed sixty (60) pounds) plus a recycling program. $ /0 I:) ð $ /O,8b $ / /,1 ~ ! ", '",' 1 year 2 year 3 year 2. For once a week refuse & recycling service: a. allowing two (2) thirty (30) gallon cans (each not to exceed (60) sixty pounds); b. recycling service provided every other week (hi weekly) ''; ~ ':: $ /0,50 $ 10,8b $ 1~/9 . , 1 year 2 year 3 year . . . 3. Dumpsters for park and wastewater plant, weekly pickup. a. Two (2) yard dumpster - Wastewater I ! 'I&'/ CJ() .t S-r: 00 $ 'IJ,ûQ $ $ 1 year 2 year 3 year b. Six (6) yard dumpster - Park " . /1~[),{)O I 1/ )Ù. 0 () $ $ 10 S'. DO $ 1 year ~ year 3 year 4. Bag or tag system charge per bag/tag: a. allowing thirty (30) gallon size bags $ 3,00 $ 3,00 $ 3,00 .. 1 year 2 year 3 year b. . allowing fifteen (15) gallon size bags $ /'¿.'O $ I~ LJO $ /'10 . , . '. 1 year 2 year 3 year . .- . , " - - . A . , . Petition to Keep Our Properties Zoned as Residential Did you know that your property is undergoing a proposal to be rezoned as commercial? You should be aware of the following facts: 1. FHA will not fund first homebuyer's loans to property that is deemed commercial. ) 2. Minnesota Housing Fund / Fanny Mae Mortgage will not fund homebuyers loans to property that is / I deemed commercial. I J 3. Your property can be grand fathered in as residential, yet. FHA and Minnesota Housing Fundi Fannie Mae will still not fund loans to buyers. Reason being, if your home burned down 50% or more, you would have to ask the city to rebuild as residential. FHA and Minnesota Housing Fund consider this a risk. 4. Approximately 70% of buyers looking at your home will be first homebuyers, and two of their funding options will not be available for them. Thus, making it harder to sell your home. 5. As of now, the majority of the effected residential properties are worth less commercially than residentially. 6. There is a member on the planning committee that has several properties in the effected rezoning area who is pushing for the commercial rezoning. This is a conflict of interest issue. . ~-\ I feel that the residents involved in the proposed rezoning have a civil right to keep their propertie residential. If you agree and would like to keep your property as residential, sign the petition below. Your signature, along with those of other concerned individuals will be forward to the Mayor, the City Planners and the City Counsel. Thank you for taking action and considering what is best for you. NAME ADDRESS . . . i 09/11/2001 11:01 FAX ~OOl . AFSeH FAX TRANSMITTAL 3535 Vodnais Center Drive, 51. Paul, MN 55110-5196 651.490.2000 800.325.2055 651.490.2150 FAX o FIELD OFFICE: DATE: September 11. 200 1 FROM: J~ Thorn , SEH FILE NO; / TOTAL PA~ 2 (1~ CCNer shÐ9IJ o URGENT A TTENTION; Dick Tamen COIOFlSANlZATfON: City of St Joseph FAX NO: 320-363-0342 TELEPHONE; 320-363-7201 SUBJECT; Tower Mixers REMARKS: Dick: . Here is the estimate that you asked for, if I can be of any help please contact me at anytime John thoIIl SEH 651-765-2965 We aTe o Sending original by mail 0 Sending by FAX only 0 Sooding as requested For your D Inform/JtiCJf1/R,con;/s D Raviøw IJl1d comment o Approval o Action D Distribution 0 Revision and rssl./bmittzJl "transmission was niX reœlved pmper1y, plNH contact lhe sender "' the phone n~bB above WlÕ REQUEST A RESPONSE FROM YOU BY: . Dn<:\JI'~n1.." ~1 snort EI"~lI HendrlckJan Inc. . Your TrllS(~ Resouru . Equal opp«!unlly EmPloyer 09/11/2001 11:02 FAX ~002 ....SeJ MEMORANDUM . 3635 Vadnai~ Center Drive, SI. Paul. MN 55110-5196 651.490,2000 800.325.2055 651.490.2150 FAX T.O: Dick Taufen, Utility Supt. FROM: John Thom, WfWW Specialist DATE: September 11,2001 RE: Cost estimate for tower mixers Dick: I contacted Gene Jones Jr. with Maguire Iron from Sioux Fa1Js SD for prices on the mixers for the tower, He has installed several of the mixers in towe~ and he indicated that the cost of one installed in your tower would be in the range of about $7,000.00. This did not include the electrica.l for the mixer, my ~timate for this would be about $1,200.00. Gene questioned the need for a second mixer, because of the amount of water moved by a single mixeL He added that you could install the hardware for two at this time run this winter and then install the additional One next year if needed If you take this approach the wire size to the top of . the tower should be sized to handle both mixers at this time. A nmning light for the mixèT would have to be a current relay along with a test light installed at the base of the tower. The reason for this is that the circuit will be energjzed at all times and if the motor is running there will be a CU11'ent flow to close the relay for the light. The light should have a push to test switch to test the bulb on the controller. Gene indicated that the mixer could be installed this fall without a problem. There are other contractors that we can CQntact to get additional prices when the time comes. Please contact me and I will get you the names of the other Ç()ntJ1lctors. I will be out of the office, but will be checking voice ma.il if you should have any questions John Thorn SEH 651-765-2965 ~~\¡I~ ~'Jr'(r.dtx . Short Ellioll HBndfi'k~M III¢. . Your Trusle1! Re!DUlCe . EquaJ OPl'orIJ~IIY EmplOyer . itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-7201 September 17,2001 Fax: 363-0342 \ . CLERK! ¡Mr. Robert Vellme ADMINISTRATOR /29357 Kingsdale Circle I Cold Spring MN 56310 Judy Weyrens I I / RE: City Hall Purchase MAYOR Larry J. Hosch Dear Mr. Velline: COUNCILORS The City Council has had an opportunity to review your request for a reduction in the purchase price Bob Loso of the City Hall Annex based upon the short delay in closing because of title issues. You are seeking Cory Ehlert compensation for lost rent, additional legal fees and apparent inconvenience of schedule a contractor. Kyle Schneider Alan Rassier In analyzing your request, the City Council has reviewed the Purchase Agreement. Closing had been scheduled for July 27,2001. Under the terms of the Purchase Agreement (I refer you to that section commencing on line 62), the City is responsible for providing proof of title in the form of an Abstract. You have the right to review the Abstract and communicate any objections to title. That was done. The Purchase Agreement provides that in the event title is not marketable at the date of closing, the Seller shall have an additional 30 days to make title marketable. Therefore, pursuant to the terms of . the Purchase Agreement, closing would have automatically been extended to August 27, 2001. The Purchase Agreement goes on to state in line 81 that the buyer and sell may by mutual agreement further extend the closing date. It is the City's position that the parties had in fact agreed to extend the closing date while the title problems were being addressed. At no time had you, as buyer, exercised any right you may have had to declare the Purchase Agreement null and void. At the present time, the City stands ready, willing and able to close on the property. An updated Abstract was delivered to your attorney more than a week ago. An environmental study and other requested documents have been sitting in my office available for your review for several weeks. The Purchase Agreement goes on to state that neither party shall be liable for damages to the other for any delay or failure to provide title. Your remedy would have been a cancellation of the Purchase Agreement. That right was not exercised. The City has taken the necessary steps to provide good title and is now willing to close. In addition, the City Council made note of the fact that there had been no application for a Conditional Use Permit for the property. A buyer may submit an application for Conditional Use Permit based upon the interest created by a Purchase Agreement. Since the Conditional Use Permit process takes a minimum of two months, the property would not have been available for rental for at least two months. It is believed that many repairs to the premises would have had to have been completed before a rental license would be issued. Therefore, it is the position of the City Council that any delay in closing did not result in any loss of rental income. . Mr. Robert Velline September 17, 2001 . Page - 2- Finally, the City Council seriously questions the amount claimed for additionall~gal fees. Presumably, fees incurred with title examination would have been expenses realized regardless of~ny problems. With this said, the City Council is willing to give some recognition to your concerns and make some accommodation. The City is agreeable to reducing the purchase price by the, sum of $ 1,200.00 (one month rent for apartment unit No.1 and temporary housing unit No. I) in consideration of the delays. This reduction also represents the City's desire to have you as a resident. Although the City has been approached by other buyers willing to meet your offer, it is the City's preference to see your plans come to fruition. If you are willing to close on the property, with this adjustment, please contact Mr. Imholte to schedule closing. If it is not your intent to proceed with closing, the City will retain the earnest money and seek an alternate buyer. CITY OF ST. JOSEPH ~dr/J~ udy v yrens I . istrator/Clerk cc: Mayor Hosch and Members of the City Council . City Attorney John Scherer Frank Imholte . ST. JOSEPH PARK BOARD St. Joseph, Minnesota 56374 . Minutes of meeting held 20 August 2001 Meeting called to order by LonnieAbbott at7:03 pm. Members present: Lonnie Abbott, Kyle Schneider, Chuck Muske, Marge Lesnick, John. Walz, Jennifer Wirz \ Members absent: Bruce Berghorst Approval of Agenda: Motion by Lesnick, seconded. by Wirz Approval of Minutes from 23 July 2001: (Lesnick,Abbott) Chair Report: The. City Council voted to approve expenditures for the skate ramp and bench at the hockey rink. The ramp has been ordered. We can get a comparable bench for less money, so it was agreed to pursue this option (Abbott,Wirz). The meeting to set the budget for 2002 hasn't happened yet. Lonnie will present to the Council on 22 August 200l. /' , There is a lot of activity at Northland with the replanting of trees and work on ¡ the lift station. - Old Business: At some point, we need to look into the cost and feasibility of updating . and replacing lights and shields at the hockey rink. The timer for the lights is not in yet. New Business: The volleyball court will be set up soon in Northland., Marge will look into purchasing/planting some shrubs at Memorial Park. Kyle provided several samples of rules from skate parks around the state. Motion approved to adopt rules similar to Cold Spring's rules for use of skate park. (Abbott,Walz). Lonnie and Kyle have the final copy. Benches and picnic tables.·previously ordered are in and will be installed soon. Liaison Report: The City would like to oversee the Summer Recreation program in the future. The Board agrées that this would make more sense, and it was decided unanimously that we would turn this over to the City with our blessing and gr~titude. Lesnick made the motion to adjourn (seconded by WaIz) at 8:36 pm. Next meeting: 17 September 2001 at 7:00 pm at City Hall Submitted by: Jennifer Wirz . ~- \, 11:: g Q; CD ...... ...... co ...... ..... § ~ ~ g¡ ~ ~ . ....: 0 (Q 0 0) 0) 0) ..... 0 ...... -c 0 _ ..... 0 ,i. or::::::::· ~ _ 0....0 _ Q) E co Q) OLO..c ) ~Q)X, 00)0)0)0)0' VI U COI/).e>NCO :.:=:,..... - ........................ ...... c: >.... ''0 _/J :; ~ - ~ <J> c: Q) co - ~ M Q) -~~ -5~~ co ~,oO....'<:tc: ~ :::::::::1; ~ c 'i ~:~:~:~::: ~ ~: ~ ~ ~ ~ v \~ :.'0 c\)o O'<:tLOLO'<:tO N ::::::::::' .... I/) .~N I/) ~~~OUIC) OMMMCOO ~ m 0 C:coO~<J>a. li~S~ o~~~go ~ I ¡ l~iî!! ¡:!i' t::: ..... :':':':':'. , C' 0 Q) co Q) .e ~Ig~ MMMo) LO I ~ ¡i~~li ~~o 0 0NNNCOO..... - <J> ..c:J~¡~~ ~ ~ ~ â~~~~â ~ ~ " ~~»~....g :;::~. ..." v,. ..-~ "-I ..., ..., ~ ... 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LL. en:J.2 ~ co 0000000 ::::tn' 'O(I):J- c::::\ ,I/).... c:Q) - 0 0 0 0 0 ::;0: c t; 0.... _ 0 b- I/) .!!? 15 t) 0 ~ ;::-~ 0000 0 ::::~: OO~I/) Q) 01- LJ:j .2:J1/) CO''¡:¡ , .~ . - . . . ::.:;:i. ca U .- ~ I/) c: c:..... :J Q) Q) - I/) 15 ^, U LO LO 0 LO LO ::œ· e Q) c: .- 0 0 .... .... .e Q) Q) ,~ t::: co co - ~ ,~ .:..... -..... ..... Q) ~ .... .- L.¡; '" '" .... ~ ~ Q) - ',.., VI VI ~I .,;W;<. 0 'I.; I/) c: - c:.... U ~- I ~~ M . ia~i~~æ~¡ I ~~~~;! - . 0W~NUC:LL.C:~ ~ 0Q)~~""Q) ..... .....NM'<:tLOCD .. E(I)~=I/)o OQ) C\) I/)UCOQ)c:.... - C\) 000000 - AQ)~CO~~C»caa: ~ Q)Q)u....OcoE :::::::::: Q) 0 0 0 0 0 0 .... ..., Q).~ . ..s: .. '::t c: .e = 0 .... ~ ~ NNNNNN ~ ~a..................... £......c>I/)~ g . ~ ~ð~~~~~ :2'õ~'õ~~ . MEMORANDUM Date: September 19, 2001 To: Pete Jansky From: Judy Weyrens Re: Police Chief Employment Please find below and attached the terms of employment we discussed on the telephone this morning. As you are aware the Council will need to approve any employment terms. This approval is scheduled for Thursday evening. Therefore, please review the following and call me if you have and questions or concerns. Also, a full copy of the St. Joseph Personnel Police will be made available for your review. Employment Terms . Position: Police Chief Employment Status: Exempt, not eligible for overtime or compensatory time. Annual Salary: $ 53,000.00 Introductory Period: December 1, 2001 - December 31, 2002. During this time employment will be "at will". During this time if employment is terminated without cause you shall be entitled to 60 days of severance pay. After the successful completion of the introductory period, termination shall be for cause only. At the end of the introductory period, the annual salary shall be adjusted by 5% upon the completion of a favorable performance review, and thereafter subject to negotiation. Vacation: 2 weeks of vacation will be credited to your benefit bank and you will earn an additional 1.53 hours of vacation per pay period for the first year. The second through the sixth year you will earn 4.61 hours per pay period (3 weeks) and thereafter you will accrue vacation stated in the St. Joseph Personnel Policy. Sick Leave: 160 hours of sick leave will be credited to your benefit bank. Sick leave is earned at 8 hours per month with a maximum accrual of 720 hours. Sick leave credited to your bank must be earned in arrears before additional time can be accrued. If you leave employment before the bank is earned, the hours not earned will not be paid. . Six month review: The Council will perform an interim review after six months and upon completion of a favorable review the Council may consider an increase in salary. . CITY OF ST. JOSEPH BENEFITS Health Insurance The City pays 80% of the medical insurance premium for family or employee coverage. The City insurance carrier is Principal Mutual Insurance and is a PPO. Waiting period- 30 days. Dental Insurance The City pays 80% of the dental insurance premium for family or employee coverage. The insurance carrier is Principal Mutual Insurance and provides for full dental coverage. The maximum benefit per year is $ 2,000.00 and requires a deductible of $50.00 per office visit, excluding preventive care which is paid at 100%. Waiting Period - 30 days. Life Insurance The City provides each employee with a $25,000 life insurance policy which is paid by the City. Disability Ins The City pays 100% of the premium for full disability insurance. The insurance carrier is UNUM. Coverage also includes limited spousal disability insurance. Waiting Period - 6 months. Sick Leave Each employee earns eight (8) hours of sick leave per month and can accumulate up to 720 hours. Holidays The following are paid holidays for the City of St. Joseph: New Year's Day, Martin Luther King Day, President's Day, Good Friday, Memorial . Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after thanksgiving, Christmas Eve Day (1/2 day), Christmas Day. Retirement All full time employees are required to belong to PERA Health Club The City pays 100% of the employee membership fees at Suburban Health Club Uniforms The City shall provide the following basic uniform for new personnel: One cap each - summer and winter style; Two pairs of shoes; One jacket; One overcoat; Three shirts each - summer and winter style; Three pants each - summer and winter style; One pair gloves; Two ties. As a uniform allowance, the employer shall make direct payment to approved vendors for uniform items purchased by an employee. The uniform expenses paid by the employer per year shall be in accordance with the St. Joseph Police Union (LELS) contract. For the year 2001 that amount shall be $ 505. Any uniform purchases in excess of the above stated amounts shall be an expense of the officer. The Employer shall designate at least two approved vendors. New employees shall not accrue a uniform allowance until completion of their six month probationary period, new officers shall be entitled to a uniform allowance prorated for the remainder of the calendar year in which the introductory period ends. Conferences/Dues Within Budget considerations, the City will pay for dues and related membership costs and conference attendance to the Minnesota Chiefs of Police Association (MCPA) and International Police Chiefs Associations (IPCA). You will be allowed to attend the . MCPA conference annually and IPCA Conference bi-annually. All conference attendance is subject to Council approval.