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Home My WebLink About2001 [10] Oct 18 {Book 22} · itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 St. Joseph City Council (320) 363-7201 October 18, 2001 Fax: 363-0342 7:00 PM CLERKI ADMINISTRATOR Judy Weyrens 1. Call to Order MAYOR 2. Approve Agenda Larry J. Hosch 3. Consent Agenda a. Bills Payable Requested Action: Approve check numbers 30311 - 30404 COUNCILORS b. Minutes - Requested Action: Approve Bob Loso c. Police Computer Grant & Purchase Requested Action: Authorize Mayor and Administrator Cory Ehlert Clerk to execute grant agreement accepting COPS Technology Grant in the amount of$ 27,000 with a 25% matching contribution and authorize purchase of three mobile computers based on Kyle Schneider the County bid price. Alan Rassier d. Final purchase price for the property located at 21 - 1 st A venue NW. Requested Action: Accept revised purchase price of$ 67,250 granting consideration for delay in closing of the property. 4. Public Comments - Each speaker will be limited to three minutes 5. 7:05 PM - Comtrac · a. Lot Split Request b. Site Plan Approval 6. 7:35 PM - City Engineer Reports a. Schedule Public Improvement Hearing - 2002 Proposed Street Project b. Schedule Public Improvement Hearing - 1 Block portion of College A venue N c. Northland Drive - Utility Installation d. Other matters 7. Alcohol Matrix - Application of Penalties 8. 8:00 PM Joint Township City Meeting - Purchase Agreement, Roske Property 9. Mayor Reports 10. Council Reports 11. Administrator/Clerk Reports 12. Adjourn · 16 Oct 2001 Bills Payable Page 1 rue 4:53 PM Citý of St. Joseph . October 18, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 30311 LARSON EXCAVATING 251,921.63 pay #1, Northland V Street Maintanence 424 3031~POSTMASTER 115.00 notify polling change Elections 101 30313~1 TOILET RENTAL 63.90 satelite rental, Klineflt Park Areas 101 30314 C SIGNS 280.00 lettering squad Automotive Services 101 3031,11 ABC SIGNS 486.00 letter new trucks Street Maintanence 101 I 303~5 AFSCME COUNCIL 65 34.85 balance, july dues 101 í 30J16 ALL SPEC SERvrCES 1,760.53 permit fees Building Inspec. Admistration 101 30317 AMERICAN LEGION POST #328 133.33 building rental Street Maintanence 101 30317 AMERICAN LEGION POST #328 133.34 building rental Administration and General 601 30317 AMERICAN LEGION POST #328 133.33 building rental Administration and general 602 30317 AMERICAN LEGION POST #328 133.00 october building rental Street Maintanence 101 30317 AMERICAN LEGION POST #328 133.00 october building rental Administration and General 601 30317 AMERICAN LEGION POST #328 134.00 october building rental Administration and general 602 30318 AMERICAN WATER WORKS ASSOC. 109.00 water dues Administration and General 601 30319 BROWNING-FERRIS INDUSTRIES 184.37 refuse removal,parks Park Areas 101 30319 BROWNING-FERRIS INDUSTRIES 8,286.18 refuse removal Waste Collection 603 30319 BROWNING-FERRIS INDUSTRIES 50.61 refuse removal Fire Fighting 105 30319 BROWNING-FERRIS INDUSTRIES 57.84 refuse removal Administration and general 602 30320 CELLULAR 2000 123.20 cell phone, police Communication Service 101 30320 CELLULAR 2000 28.83 cell phone, miant Street Maintanence 101 30320 CELLULAR 2000 9.43 cell phone, miant Park Areas 101 . 30320 CELLULAR 2000 7.95 cell phone, miant Waste Collection 603 30321 CENTRAL MN TRAINING ASSOC 450.00 annual training fees Police Training 101 30322 CENTRAL MN TRANSPORATION ALLIA 500.00 membership dues Council 101 30323 CENTRAL MOTORCAR SPECIALTIES 106.10 paint -plow truck Ice & Snow Removal 101 30324 CITY OF ST. CLOUD 11,564.82 sewer use, September Sewage Treatment Plant 602 30325 COBORN'S INC 32.17 chief interview Crime Control & Investigation 101 30326 COLD SPRING VETERINARY CLINC 24.00 boarding fees Animal Control 101 30327 COMPLETE ELECTRONICS 201.29 gooseneck microphone Cable Access 101 30327 COMPLETE ELECTRONICS 10.00 cassette repair Crime Control & Investigation 101 30328 DESIGN ELECTRICAL CONTRACTORS 5,875.00 camping upgrade Park Areas 101 30329 EARL F. ANDERSON & ASSOC 7,146.15 skate ramp Park Areas 101 30329 EARL F. ANDERSON & ASSOC 131.53 skate park hour signs Park Areas 101 30329 EARL F. ANDERSON & ASSOC 150.59 no dogs, park sign Park Areas 101 30330 FIRST STATE BANK 15.00 payroll services Accounting 101 30330 FIRST STATE BANK 15.70 collection fee Administration and General 601 30330 FrRST STATE BANK 15.70 collection fee Administration and general 602 30330 FIRST STATE BANK 15.70 collection fee Waste Collection 603 30330 FIRST STATE BANK 18.55 collection fee Administration and General 601 30330 FIRST STATE BANK 18.55 collection fee Administration and general 602 30330 FIRST STATE BANK 18.55 collection fee Waste Collection 603 30331 GENEROUS, MARY 29.62 map mounting supplies Salaries & Adminstrative 101 30332 HAWKINS WATER TREATMENT GROUP 14.50 water tests Purification 601 30332 HAWKINS WATER TREATMENT GROUP 14.50 water tests Purification 601 30332 HAWKINS WATER TREATMENT GROUP 138.00 sewer tests Sewage Treatment Plant 602 . 16 Oct 2001 Bills Payable Page 2 Tue 4:53 PM City of St. Joseph · October 18, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 30332 HAWKINS WATER TREATMENT GROUP 14,50\water tests Purification 601 30332 HAWKINS WATER TREATMENT GROUP 138.00 ~ewer tests Sewage Treatment Plant 602 30332 HAWKINS ;IATER TREATMENT GROUP 14.50,yater tests Purification 601 30332 HAWKINS WATER TREATMENT GROUP 14.50·water tests Purification 601 30333 HORIZON ROOFING, INC 2,580,00 roof repairs City Hall 422 30334 HULS BRaS TRUCKING, INC 485.80 lime, ballf ield 101 30335 KALINOWSKI, KATHLEEN S. 120:00 6 planning meetings Legislative Committies 101 30336 KLN DISTRIBù~ING 127.50 payroll support Salaries & Adminstrative 101 30337 KOSTREBA APPLIANCE 45.00 repair air conditioner Administration and General 601 30338 LEE'S ACE HARDWARE 44.51 repair supplies Street Maintanence 101 30338 LEE'S ACE HARDWARE 48.33 repair supplies Administration and General 601 30338 LEE'S ACE HARDWARE 201.43 repair supplies Street Maintanence 101 30338 LEE'S ACE HARD;IARE 180.59 repair supplies Park Areas 101 30339 LEEF BROS 63.98 floor runners,towels City Hall Annex 101 30339 LEEF BROS 36.61 clothing service Street Maintanence 101 30339 LEEF BROS 36.61 clothing service Park Areas 101 30339 LEEF BROS 36.62 clothing service Administration and general 602 30339 LEEF BROS 36.61 clothing service Administration and General 601 30340 LESNICK, OLLIE 130.00 assessing seminar Assessing 101 30341 LOSO, BOB 75.00 EMS services Emergency Siren 101 30342 LOSO, NOREEN 300.00 cable fees Cable Access 101 · 30343 MARTHALER, IN·1ES 35.00 safety shoes, marthaler Street Maintanence 101 30344 MENARDS 79.31 repair supplies Street Maintanence 101 30345 MIDWEST RADAR & EQUIPMENT 135.00 calibrate radars Communication Service 101 30346 MINNESOTA STATE TREASURER 222.50 state surcharge Building Inspec. Admistration 101 30347 ~lli CHIEFS OF POLICE ED. FOUND 150.00 lshp/persnl, Jansky Police Training 101 30347 MN CHIEFS OF POLICE ED. FOUND 50.00 personnel training Salaries & Adminstrative 101 30348 NAHAN, TOt1 400.00 20 cable events Cable Access 101 30349 OFFICE t·\AX 71.47 office supplies Salaries & Adminstrative 101 30350 ONE CALL CONCEPTS, INC 67.20 notification fee Administration and General 601 30350 O~~ CALL CONCEPTS, INC 67.20 notification fee Administration and general 602 30350 ONE CALL CONCEPTS, INC 63.55 notification fee Administration and General 601 30350 ONE CALL CONCEPTS, INC 63.55 notification fee Administration and general 602 30351 PITZEN, NICOLAS 300.00 15 cable events Legislative Committies 101 30352 PRINCIPAL LIFE 3,970.72 medical/dental 101 30353 RADIO SHACK 48.95 adapter and jack Cable Access 101 30354 RAJKOWSKI HANSMEIER LTD 2,500.00 legal fees, police Crime Control & Investigation 101 30354 RAJKOWSKI !'.ANSt1EIER LTD 207.00 legal fees, northland Street Maintanence 424 30354 RAJKO\'ISKI HANSt·1EIER LTD 2,947.50 legal fees. general City Attorney 101 30354 RAJKOWSKI H&~SMEIER LTD 257.00 legal fees, indian hills City Attorney 101 30355 RESPONSE TECHNOLOGY CORPORATIO 4,474.00 emergency beacon lights 105 30356 SERVICE MASTER PROFESSIONAL SR 294.05 cleaning services City Hall AAI1ex 101 30356 SERVICE t·\ASTER PROFESSIONAL SR 100.00 cleaning services City Hall 101 30357 SPRING GREEN 41.54 fertilize lawn, fire hall Fire Station and Building 105 30358 ST. CLDUD RESTA~~ SUPPLY 59.16 soap for washing machine Fire Fighting 105 · 16 Oct 2001 Bills Payable Page 3 T4j:53 PM City of St. Joseph October 18, 2001 Check Transaction Depart Number Name Amount Comments Description Fund ~0559 ST. CLOUD TIMES 193.54 ad - finance officer Salaries & Adminstrative 101 "';: 'T. CUOUD T'ME' 173.41 ad - receptionist Salaries & Adminstrative 101 3035 ST. CLOUD TIMES 195.84 hearing advertisements Legislative Committies 101 30j60 ST. JOSEPH NEWS LEADER 32.40 school ad Crime Control & Investigation 101 I 43.20 employment ads Salaries & Adminstrative 101 3V360 ST. JOSEPH NEWS LEADER i 74.25 public hearing ads Legislative Committies 101 J0360 ST. JOSEPH NEWS LEADER /30361 STEARNS COUNTY HIGHWAY DEPARTM 100.00 barracades Administration and General 601 30361 STEARNS COUNTY HIGHWAY DEPARTM 100.00 barracades Administration and general 602 30361 STEARNS COUNTY HIGHWAY DEPARTM 172.00 barracades Street Maintanence 101 30362 SUNSET COMPANIES 50.10 park repair supplies Park Areas 101 30363 SUPER 8 MOTEL 93.70 hotel, wobig Crime Control & Investigation 101 30364 TIREMAXX SERVICE CENTERS 13.40 tire repair Park Areas 101 30364 TIREMAXX SERVICE CENTERS 21. 95 oil change Automotive Services 101 30365 TK DEMOLITION DISPOSAL, INC 205.20 removal of materials Waste Collection 603 30366 TROBEC ENTERPRISES 30.00 benson lake region Fire Training 105 30367 US LINK 110.10 telephone service Salaries & Adminstrative 101 30367 US LINK 49.12 telephone service Community Sign 101 30367 US LI.NK 48.84 telephone service City Hall 101 30367 US LINK 315.28 telephone service Communication Service 101 30367 US LINK 96.54 telephone service Maint Shop 101 4IIIÞ 30367 US LINK 110.00 telephone service Economic Development Authority 101 30367 US LINK 98.47 telephone service Fire Communications 105 30367 US LINK 52.34 telephone service Administration and General 601 30367 US LINK 49.12 telephone service Sewer Lift Station 602 30367 US LINK 49.12 telephone service Sewage Treatment Plant 602 30367 US LINK 93.04 telephone service Administration and general 602 30367 US LINK 49.12 telephone service Administration and general 602 30368 WALZ, JOHN 120.00 5 park board meetings Legislative Committies 101 30369 WOBIG, WALTER 111.32 rental car, chief search Crime Control & Investigation 101 30372 XCEL ENERGY 20.22 utility services Signal Lights 101 30372 XCEL ENERGY 1,667.40 utility services Street Lighting 101 30372 XCEL ENERGY 239.87 utility services Park Areas 101 30372 XCEL ENERGY 22.97 utility services Ball Park and Skating Rink 101 30372 XCEL ENERGY 435.81 utility services City Hall 101 30372 XCEL ENERGY 30.08 utility services City Hall 101 30372 XCEL ENERGY 779.07 utility services City Hall Annex 101 30372 XCEL ENE2GY 35.23 utility services City Hall Annex 101 30372 XCEL ENE2GY 44.79 utility services City Hall Annex 101 30372 XCEL ENERGY 36.39 utility services Maint Shop 101 30372 XCEL ENERGY 54.58 utility services Street Maintanence 101 30372 XCEL ENERGY 25.91 utility services Street Maintanence 101 30372 XCEL ENERGY 22.18 utility services Maint Shop 101 30372 XCEL ENERGY 33.27 utility services Street Maintanence 101 30372 XCEL ENERGY 17.34 utility services Community Sign 101 30372 XCEL ENERGY 126.21 utility services Storage 601 4IIIÞ 16 Oct 2001 Bills Payable Page 4 Tue 4 :53 P¡~ City of St. Joseph . October 18, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 30372 XCEL ENERGY 10.03 utility services Purification 601 30372 XCEL ENERGY 508.45 utility services Purification 601 30372 XCEL ENERGY 1,291.65 utility services Power and Pumping 601 30372 XCEL ENERGY 48.92 utility services Power and Pumping 601 30372 XCEL ENERGY 212.51 utility services Sewage Treatment Plant 602 30372 XCEL ENERGY 15.49 utility services Sewage Treatment Plant 602 30372 XCEL ENERGY 72.62 utility services Sewer Lift Station 602 30372 XCEL ENERGY 15.91 utility services Sewer Lift Station 602 30372 XCEL ENERGY 574.37 utility services Fire Station and Building 105 30372 XCEL ENERGY 33.90 utility services Fire Station and Building 105 30372 XCEL ENERGY 6.28 utility services Emergency Siren 101 30373 ZEP MAß~FACTURING 160.46 towels, solvents Maint Shop 101 30374 AUTO VALUE PARTS STORES - WEST 8.19 repair parts !~aint Shop 101 30375 BAT~ERIES PLUS 77.35 repair parts Sewage Treatment Plant 602 30376 CAMERA TRADER 8.65 film development Crime Control & Investigation 101 30377 CENTRAL MOTORCAR SPECIALTIES 125.67 repair window, Lumina Automotive Ser/ices 101 30378 CO~1!.JISSIONER OF REVENUE 950.22 state withhold 10/3 pay 101 30378 CO~~ISSIONER OF REVENUE 72.91 state withhold 10/sick py 101 30379 CT FARM & COUNTRY 37.16 repair parts Park Areas 101 30380 DRIVER & VEHICLE SERVICES DIV 42.50 unmarked squad license Crime Control & Investigation 101 30381 EFTPS 2,513.21 fed withhold 10/3 pay 101 . 30381 EFTPS 2,030.76 fica withhold 10/3 pay 101 30381 EFTPS 165.79 fed withhold, sick pay 101 30381 EF~PS 315.76 fica withhold, sick pay 101 30382 GENE Lfu~GE EXCAVATING 10,868.50 storm sewer repair Park Areas 101 30383 GRfu~ITE WATER WORKS 8.57 pipe plug Sewage Treatment Plant 602 30384 GUSTIN, VIRGINIA 108.18 reimb, evidence training Police Training 101 30385 INITIATIVE F~~ 25.00 intiative fund, annual rp Mayor 101 30385 INITIATIVE FUND 25.00 intiative fund, annual rp Legislative Committies 101 30386 KREBSBACH ENTERPRISES 938.79 gas Automotive Services 101 30386 KREBSBACH ENTERPRISES 328.23 gas Fire Fighting 105 30386 KREBSBACH ENTERPRISES 450.00 gas Park Areas 101 30386 KREBSBACH ENTERPRISES 44.50 gas Street Cleaning 101 30386 KREBSBACH E~~ERPRISES 450.00 gas Street Maintanence 101 30386 KREBSBACH ENTERPRISES 450.00 gas Administration and General 601 30386 KREBSBACH ENTERPRISES 450.00 gas Administration and general 602 30387 LEE'S ACE HARDWARE 129.95 repair parts Park Areas 101 30387 LEE'S ACE HA.'IDWARE 29.69 repair parts Maint Shop 101 30387 LEE'S ACE HA.~DWARE 21.34 keys Crime Control & Investigation 101 30387 LEE'S ACE HA.'IDWARE 96.83 repair parts Sewage Treatment Plant 602 30387 LEE'S ACE HA.'ID\1ARE 5.75 fertilizer Fire Station and Building 105 30388 LESNICK, MARGE 100.00 5 park board meetings Legislative Committies 101 30389 MUNICIPAL DEVELDPMENT CORP 1,409.96 services, September Economic Development Authority 101 30390 NORTH~~u ELECTRIC SUPPLY 589.39 lights, ballast, bulbs Administration and General 601 30391 OFFICE ~'1AX 15.43 office supplies Salaries & Adminstrative 101 . 16 Oct 2001 Bills Payable Page 5 T.4:53 PM City of St. Joseph October 18, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 30392 PERA 2,522.01 retirment 10/3 pay 101 30393 PERA - CC 172.00 retirement - August 101 30394 ROAD RESCUE 25.90 repair parts Fire Station and Building 105 30395 SERVICE MASTER PROFESSIONAL SR 11.10 cleaning services City Hall 101 30396 SPRINGSTED INCORPORATED 75.00 development workshop Economic Development Authority 101 30397 ST. JOE GAS & BAIT 85.71 gas Automotive Services 101 30397 ST. JOE GAS & BAIT 26.17 sewer tests, postage Sewage Treatment Plant 602 30398 TIREMAXX SERVICE CENTERS 12.33 tire repair Park Areas 101 30399 TOTAL RENTAL CENTER 85.15 rental, bridge work Park Areas 101 30400 US BANK TRUST CENTER 1,500.00 agent fees, northland Bond Payment (P & I) 324 30401 US LINK 223.20 telephone service Salaries & Adminstrative 101 30401 US LINK 47.66 telephone service Community Sign 101 30401 US LINK 47.66 telephone service City Hall 101 30401 US LINK 310.87 telephone service Communication Service 101 30401 US LINK 133.61 telephone service Maint Shop 101 30401 US LINK 95.57 telephone service Fire Communications 105 30401 US LINK 48.83 telephone service Administration and General 601 30401 US LINK 47.66 telephone service Sewer Lift Station 602 30401 US LINK 47.66 telephone service Sewage Treatment Plant 602 30401 US LINK 100.70 telephone service Administration and general 602 . 30404 XCEL ENERGY 21.39 street lighting Signal Lights 101 30404 XCEL ENERGY 1,623.41 street lighting Signal Lights 101 30404 XCEL ENERGY 44.21 electricity Park Areas 101 30404 XCEL ENERGY 110.58 electricity Ball Park and Skating Rink 101 30404 XCEL ENERGY 355.68 utility services Ci ty Hall 101 30404 XCEL ENERGY 31.07 utility services City Hall 101 30404 XCEL ENERGY 9.86 utility services City Hall Annex 101 30404 XCEL ENERGY 677.31 utility services City Hall Annex 101 30404 XCEL ENERGY 46.78 utility services Ci ty Hall Annex 101 30404 XCEL ENERGY 35.38 utility services Maint Shop 101 30404 XCEL ENERGY 53.08 utility services Street Maintanence 101 30404 XCEL ENERGY 23.81 utility services Street Maintanence 101 30404 XCEL ENERGY 21.69 utility services Maint Shop 101 30404 XCEL ENERGY 32.54 utility services Street Maintanence 101 30404 XCEL ENERGY 18.85 utility services Community Sign 101 30404 XCEL ENERGY 124.51 utility services Storage 601 30404 XCEL ENERGY 10.35 utility services Purification 601 30404 XCEL ENERGY 414.97 utility services Purification 601 30404 XCEL ENERGY 1,129.20 utility services Power and Pumping 601 30404 XCEL ENERGY 33.53 utility services Power and Pumping 601 30404 XCEL ENERGY 256.25 utility services Sewage Treatment Plant 602 30404 XCEL ENERGY 15.96 utility services Sewage Treatment Plant 602 30404 XCEL ENERGY 59.58 utility services Sewer Lift Station 602 30404 XCEL ENERGY 14.91 utility services Sewer Lift Station 602 30404 XCEL ENERGY 402.58 utility services Fire Station and Building 105 . 16 Oct 2001 Bills Payable Page 6 Tue 4: 53 P11 City of St. Joseph . October 18, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 30404 X~EL\ENERGY 32.46 utility services Fire Station and Building 105 30404 XCEL ~NERGY 6.28 utility services Emergency Siren 101 / ---------- Grand Total 355,671.73 - . . . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Wednesday, September 5,2001 at 5:00 PM in the St. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Cory Ehlert, Bob Loso, Al Rassier, Kyle Schneider. City Administrator/Clerk Judy Weyrens. Others Present: Public Works Director Dick Taufen. Approve Agenda: Schneider made a motion to approve the agenda as presented with the addition of Mfordable Housing Task Force. The motion was seconded by Rassier and passed unanimously. I / 2002 Proposed Budget: The Council met with Public Works Director Dick Taufen to review the proposed budget for 2002. The following is a summary of items discussed: 1. Snow removal equipment - Taufen reported the City was the successful bidder on the snow plow truck offered by the City of Apple Valley. The bids were as follows: 1988 Plow Truck including attachments - $ 25,017 and the 1983 Plow Truck with attachments u __.~_ - '$27 ,034. 'faufen repórtéd the trucks are in exceptional condition and will be an asset to the City. 2. Capital equipment needed - Taufen reported the current loader is in need of repair or replacement. The cost ofa new loader is estimated between $ 110,000 - $ 150,000. A snow auger would increase the price approximately $ 100,000. After the purchase of the two plow trucks, the remaining capital budget funds for equipment is approximately $ . 40,000. Weyrens presented the Council with information on using Equipment Certificates to purchase needed equipment. The Council will review fmancing alternatives at a later time. 3. Maintenance facility - The Council discussed the need to begin planning the maintenance facility as the City is in dire need of storage space. With interest rates decreasing, it may be the opportune time for the City to fmance a maintenance facility. The Council agreed that a site needs to be selected before architectural drawings can be completed. The Council will consider adding on to the existing facility and/or moving the Boy Scout building to provide for future expansion. 4. Maintenance employee - Taufen requested the Council consider adding another maintenance employee during 2002. Councilors stated that the next employee hired in the Maintenance Department should posses a water license in preparation for future staffmg needs. 5. The following items will need to be considered in future budgets: Watab Creek outlet, lift station replacement, Land for future water tower and wells. Police Chief Hire: The Council reviewed 11 applications for the position of Police Chief. After reviewing the applications the Council requested Weyrens contact the following eight candidates for interview on September 18, 2001: 1. Peter Jansky, Albany, Minnesota 2. Stanley Ross, Maddison, Minnesota 3. Steven Fomer, North Branch, Minnesota 4. Walter Wobig, Kissimee, Florida . 5. Kevin Hagen, Richmond, Minnesota 6. Paul DeBliek, Red Wing, Minnesota 7. Thomas Stocke, Maple Grove, Minnesota 8. Rodney Baaker, Spirit Lake, Iowa . The Council was in general agreement to pay for the flight and hotel expenses if Walter Wobig is interested in applying for the position with a salary range between $ 48,000 - $ 55,000. Loso made a motion establishing the Police Chief interview committee as follows: Mayor Larry Hosch. Councilors Bob Loso, Cory Ehlert, AI Rassier, Kyle Schneider. Administrator/Clerk Judy Weyrens, City Attorney John Scherer, Stearns County Sheriff Jim Kostreba, Former St. Joseph Police Chief Bill Lorentz. The motion was seconded by Rassier and passed unanimously. Acting Chief Compensation: Hosch requested the Council consider adjusting the salary of Sergeant Jeff Young while he is Acting Chief. Hosch requested the Council consider compensating Young the same wage as the Chief when he resigned. Councilors questioned whether or not the Union contract would allow for such and whether or not the compensation is already part of the salary paid to Young as Sergeant. Weyrens will contact the LELS Union Representative for feedback and report back to the Council. Affordable Housing: Hosch reported that he has been contacted by Dan Finn regarding the Affordable Housing Task Force. Finn is in the process of organizing a trip to Montgomery County Maryland where an affordable housing ordinance is in affect. The Affordable Housing Task Force is requesting one representative from each city to fly to Maryland. The trip will be funded through a grant, with no City funds being used. Hosch made a motion appointing Cory Ehlert as the City of St. Joseph representative to fly to Maryland with the Affordable Housing Task Force. The motion was seconded by Schneider and passed unanimously. Adiourn: Rassier made a motion to adjourn at 9:05 PM; seconded by Loso and passed unanimously. . Judy Weyrens Administrator Clerk . . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Monday, September 25,2001 at 6:00 PM in the St. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Cory Ehlert, Bob Loso, Al Rassier, Kyle Schneider. Administrator/Clerk Judy Weyrens. ) Others Present: Pete Jansky, Peggy Jansky Mayor Hosch opened the meeting and stated the purpose of the meeting was to discuss items of mutual concern with the Police Chief candidate Pete Jansky. Hosch stated that Jansky has received the proposed employment terms and conditions for employment and requested to address the Council. Pete Jansky stated that he was excited to have the opportunity to work for the City of 8t. Joseph, but questions some of the language in the proposed employment agreement. The main item of concern is the word "may" when it references potential salary increases. The section labeled "Introductory Period" stated that he "may" receive a 5% increase at the end of the introductory period, as does the section entitled "Six Month Review". Jansky stated it is his opinion that he is not assured he will receive an increase in salary. Loso stated the City does not wish to be put into a situation that could create fmancial constraints in the future. The City is limited with fmancial resources and must operate within the levy limits established by the legislature. Also, any increase in salary should be a reflection of performance. Rassier stated that he agrees with Loso and is sure that Jansky will be an asset to the community. However, fiscal responsibility one of the roles of the City Council. Hosch stated that he understands the uncertainty of using the word "may", but performance will dictate the actual increase. Hosch further stated that he believes employees that are performing should be . compensated. Jansky stated that he understands that the City needs to be cautious,but he needs a clear understanding of what he can expect. He stated he is sure the Council will be satisfied with his performance and he can accept the wording of the contract as long as the entire Council agrees that meritorious increases are a possibility. Jansky stated the other item of concern is the provision for training and conferences. As part of the Employment Agreement, Jansky is requesting to be a member of the International Police Chiefs Association and Minnesota Police Chiefs Association. Loso stated that the Council has limited fmancial resources and it may not be possible to attend both conferences annually. Councilors also questioned the location of the International Chiefs Conference. Jansky responded that the IPCA includes the United States, Alaska and Canada. The Council agreed that any associations needs to be budgeted for, and attendance at conferences would be considered annually by the Council. The Council discussed the following concerns with Jansky: · Community image of the St. Joseph Police Department · Need to re-establish mutual aid agreements with the surrounding cities and Steams County · Importance of community visibility · Scheduling and the desire to have the Police Chief work some evenings and weekends · Importance of planning/scheduling major events within the City · The relationship between common sense and policing · Staffmg issues . Loso made a motion authorizing the City Attorney to draft an Employment Agreement between the . City and Peter Jansky outlining the terms agreed upon by both parties. The motion was seconded by Hosch and passed unanimously. Other Matters: Weyrens requested the Council establish interview dates for the positions of Finance Officer and Receptioni~t/Secretary. Further, Weyrens reported that the City received 61 applications for the receptionist position\and 20 for the fInance position. The Council was in agreement that Weyrens would review the applicltions and submit the top candidates for interview. Weyrens will prepare a grading mechanism fo¡-'scoring all applications received. The interview dates are as follows: Finance Officer - October 3, 2001 Receptionist/Secretary - October 10,2001 Adjourn: The meeting was adjourned by consensus at 7:30 PM. Judy Weyrens Administrator/Clerk . . · Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, October 4, 2001 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Bob Loso, Cory Ehlert, Al Rassier, Kyle Schneider. Administrator Clerk Judy Weyrens. Others Present: City Engineer Joe Bettendorf, Jerry Frieler, Norbert Dardis, Cynthia Strack-Smith, Bill Wasner. Approve Agenda: Loso made a motion to approve the agenda with the following additions: 12 (a) Aetna Deferred Compensation Agreement; 12 (b) Transportation Planning Meeting and deleting item 3(h) Final Pay application for the Business Park. The motion was seconded by Rassier and passed unanimously by those present. Consent Agenda: Loso made a motion to approve the consent agenda as follows: a. Bills payable check numbers 30272 - 30310 b. Minutes-September 20, 2001 c. Authorize the Mayor and Clerk to execute the employement agreement between the City of St. Joseph and Police Chief Peter Jansky. d. Enter into an agreement with Kern DeWenter Viere to peiform the 2001 Audit at a contract price of $ 8,900. e. Set special assessment public hearing for the improvements for Northland Phase Vand County Road 133 on November 1, 2001 at 7:00 PM. f Authorize Mayor to execute payment application and authorize payment #1 to Larson · Excavating in the amount of$ 251,921.63 g. Authorize Mayor to execute payment application and authorize payment to Gene Lange Excavating in the amount of$10,868.50. h. Deleted i. Authorize the expenditure of$ 2,353.00 for the purchase of barricades and confined space equipment from Viking Safety. The funds will be expended from the safety budget. The motion was seconded by Rassier and passed unanimously. St. Joseph American Legion, Storage Rent: Jerry Frieler of the St. Joseph American Legion appeared before the Council to request an increase in rent for the use of the former Stueve Garage. Frieler stated that the Legion cannot cash flow the building under the current rate structure. He also indicated that it is his opinion that the City created the hardship. Frieler stated that the Legion purchased the Stueve Building for a possible addition to the existing facility. Before the property was purchased, Frieler stated that Legion representatives met with City Officials to review the proposed plan. Based on the information from that meeting, recognizing that adequate parking would not be provided, the Legion purchased the Stueve Building. After the building was purchased the Legion approached the City for a parking variance and was told the variance request was not realistic. Therefore, the Legion has acquired a building that cannot be used for expansion. Loso stated that he does not recall the City Council advising the Legion on purchasing the Stueve Building. Frieler clarified that he, Norb Dardis, Former Mayor Hiemenz, Ehlert and Former EDA Director Chad Carlson met in the old City Hall and discussed the proposed expansion. On numerous occasions Mr. Carlson encouraged the Legion to move forward and assured Legion Members that a variance on the parking requirements should not be a problem. Mr. Dardis stated that he too was present at the meeting and the former Mayor along with Mr. Carlson indicated that the variance would be a formality. Loso clarified · that individual members of the City Council or employees cannot make unilateral decisions. Frieler stated that the Legion is requesting a $ 200.00 per month increase in rent. The rent currently being charged the City is below market rate and needs to be increased. Frieler stated the Legion is looking at recouping the monthly fmance cost of the acquisition. EWert stated that the City does have some . responsibility if the Legion was provided bad information. Hosch stated that he agrees the proposed remodeling/addition of the St. Joseph Legion would be a tremendous asset for the downtown. However, the plans submitted to the City included seating for 300 and only 14 parking spaces. The variance may have been granted if the Legion was close to the parking requirement. Friel~r stated the Stueve building contains approximately 6,000 square feet, of which the City is renting 3,000. TI1e proposed rent would equate to .20 per square foot. The building is currently not heated and the City pay( the electrical costs. Rassier questioned if the Legion is looking for the City to commit to a long term agreement. Frieler stated that he is aware the City is looking at alternatives for building a maint,enance facility. Rassier made a motion authorizing the increased rent payment from $ 400 to $ 600 and to review the rental agreement in six months. The motion was seconded by Hosch and passed unanimously. Ehlert questioned Frieler as to the intent of the Legion with the existing Club. Frieler stated that the Club will place both buildings on the market and look for land outside the City limits for a new facility. The Club is looking to increase the facility to seat 300 for special events. American Manufacturing - Preliminary TIF Application: Cynthia Smith-Strack of Municipal Development Corporation appeared before the Council to request preliminary approval of a TIF application for American Manufacturing. American Manufacturing is proposing to construct a 9,000 square foot manufacturing facility on a 5 acre site. The company has added 6 jobs and anticipates addition employment with wages ranging from $ 14 to $ 17 per hour. American Manufacturing is requesting TIF assistance in order to help the project move forward. Without . TIF the company has indicated they will either remodel the existing facility or seek sites in other communities. The EDA Board has reviewed the preliminary application and determined the project is consistent with the TIF policy and recommended American Manufacturing proceed with the submittal of the fmal TIF application. Ehlert questioned who monitors the agreements associated with the TIF documents and if a City has latitude determining the length ofTIF. Further, EWert questioned if there is a pre-determined cap on the amount ofTIF a municipality should issue. Smith-Strack responded that the EDA will monitor and enforce TIF agreements to assure the conditions are met. The length of TIF assistance is capped at 9 years, however, the City can determine each application on its own merit and vary the length of the TIF district. Smith-Strack stated that it is her experience that if the TIF district does not extend for the full term, the business may not come to ftuition. As for the amount ofTIF assistance provided by a municipality, there is not a magic number as to the maximum amount of assistance a City should provide. St. Joseph has adopted a pay-as-you-go TIF policy, which provides for the least amount of risk to a City. Loso made a motion approving the preliminary application of American Manufacturing, requesting TIF Assistance and authorizing collection of the application and fee. Further Juran and Moody is retained to prepare the required TIF Plan/Documents. Bill Wasner. Historical Society: Bill Wasner appeared before the Council to request formation of the St. Joseph Historical Society. Wasner stated that area residents have been meeting to look at establishing a local historical society. In discussing the matter with the Stearns County Historical Society it was discovered that there are funds available from the St. Joseph History Book sales that could be used by a local historical group. Before the funds are accessed, the City must recognize and establish the local group. . . recouping the monthly fmance cost of the acquisition. EWert stated that the City does have some responsibility if the Legion was provided bad information. Hosch stated that he agrees the proposed remodeling/addition of the St. Joseph Legion would be a tremendous asset for the downtown. However, the plans subuùtted to the City included seating for 300 and only 14 parking spaces. The yariance may have been granted if the Legion was close to the parking requirement. \ Frieler stated the Stueve building contains approximately 6,000 square feet, of which the City~renting 3,000. The proposed rent would equate to .20 per square foot. The building is currently not h~ ted and the City pays the electrical costs. Rassier questioned if the Legion is looking for the City to co111þ1it to a long term agreement. Frieler stated that he is aware the City is looking at alternatives for building a maintenance facility. I .J Rassier made a motion authorizing the increased rent payment from $ 400 to $ 600 and to review the rental agreement in six months. The motion was seconded by Hosch and passed unanimously. Ehlert questioned Frieler as to the intent of the Legion with the existing Club. Frieler stated that the Club will place both buildings on the market and look for land outside the City limits for a new facility. The Club is looking to increase the facility to seat 300 for special events. American Manufacturing - Preliminary TIP Application: Cynthia Suùth-Strack of Municipal Development Corporation appeared before the Council to request preliminary approval of a TIP application for American Manufacturing. American Manufacturing is proposing to construct a 9,000 square foot manufacturing facility on a 5 acre site. The company has added 6 jobs and anticipates addition employment with wages ranging fÌom $ 14 to $ 17 per hour. American Manufacturing is requesting TIP assistance in order to help the project move forward. Without . TIP the company has indicated they will either remodel the existing facility or seek sites in other communities. The EDA Board has reviewed the preliminary application and determined the project is consistent with the TIP policy and recommended American Manufacturing proceed with the subuùttal of the fmal TIP application. Ehlert questioned who monitors the agreements associated with the TIP documents and if a City has latitude determining the length of TIP. Further, EWert questioned if there is a pre-determined cap on the amount of TIP a municipality should issue. Suùth-Strack responded that the EDA will monitor and enforce TIF agreements to assure the conditions are met. The length of TIP assistance is capped at 9 years, however, the City can determine each application on its own merit and vary the length of the TIF district. Smith-Strack stated that it is her experience that if the TIP district does not extend for the full term, the business may not come to fiuition. As for the amount of TIP assistance provided by a municipality, there is not a magic number as to the maximum amount of assistance a City should provide. St. Joseph has adopted a pay-as-you-go TIF policy, which provides for the least amount of risk to a City. Loso made a motion approving the preliminary application of American Manufacturing, requesting TIF Assistance and authorizing collection of the application and fee. Further Juran and Moody is retained to prepare the required TIF Plan/Documents. Bill Wasner. Historical Society: Bill Wasner appeared before the Council to request formation of the St. Joseph Historical Society. Wasner stated that area residents have been meeting to look at establishing a local historical society. In discussing the matter with the Steams County Historical Society it was discovered that there are funds available fÌom the St. Joseph History Book sales that could be used by a local historical group. Before the funds are accessed, the City must recognize and establish the local group. . Loso questioned if the City needs to remove any of the green area and if providing angle parking on the . western edge of the parking lot would be sufficient. The cost for additional parking would only be the paint for stripping. He further questioned if it is in the Cities best interest to provide a public parking lot at the City facilities, as their may be a time when the City will need the entire parking lot. Loso made a motion to stripe the western edge of the City property, that area parallel to the north south alley, for angle parking. The area will be marked as public parking between the hours of 8:00 AM and 2:00 AM. Approval is contingent upon the final sale of the property located at 21 - 1 st Avenue. The motion was seconded by Ehlert and passed unanimously. Mayor Reports Mayors Conference: Hosch reported that he attended the recent Mayors conference where the main topic was conflict resolution. Intergovernmental Meeting: The next Intergovernmental Meeting will be held at the St. Joseph Fire Hall on October 29,2001 beginning at 5:00 PM. Council SCHNEIDER - No Report EHLERT Recreation Association: Mike Bader, Sr. announced his resignation from the Recreation Association. He as served on the Board for 20 years and was responsible for the coordination of the Softball leagues. RASSIER . Planning Commission: Rassier reported on the following Planning Commission matters: Owner Occupied Rental Request: Nancy Schmidt withdrew her request to obtain a rental license for property located in Pond View Ridge. Rezoning Requests: The Planning Commission is considering the rezoning request of Lance Honer and Mike Deutz. Both issues have been tabled to seek additional information and will be reconsidered on November 5, 200l. Clerk/Administrator Reports Deferred Compensation Policy: Weyrens presented the Council with an agreement with Aetna to provide a deferred compensation program for all employees. The Council has previously authorized the establishing of a deferred compensation program. Ehlert made a motion authorizing the Administrator to execute the required documents to establish Aetna as the deferred compensation carrier. The motion was seconded by Loso and passed unanimously. Transportation Planning: Weyrens reported the Planning Commission has requested a joint meeting with the Council to begin discussing Transportation Planning. The meeting has been scheduled for 7:00 PM on October 15, 2001. Adjourn: Loso made a motion to adjourn at 9:15 PM; seconded by Schneider and passed unanimously. Judy Weyrens . Administrator/Clerk · ~MORANDUM ! / ; I October 16,2001 Date: To: Honorable Mayor Hosch and Members of the City Council From: Judy Re: Computer Grant The City received notice that we were awarded a COPS Technology Grant to be used for the purchase of three mobile computers. The City is required to contribute 25% if the grant is accepted. The rollover account in the Police Computer area has sufficient funds to cover the $ 6,800 contribution. When Gary applied for the grant the Council reserved the right to accept the grant if we were successful in receiving funds. · In your packet is a price quote rrom Steams County. If the City purchases the three mobile computers, the City will be required to pay a maintenance fee each year. Pete Jansky estimates the fee to be approximately $ 2,000 for all three. The Council at this time needs to authorize acceptance of the grant and approval to purchase the computers. · · QUOTE 9/13/01 #9132001A FROM: TO: PCS Corey Zack 3809 Norwood Dr. #2 Stearns County Littleton, CO 80125 Amy Hale Phone#: 888-219-8699 Re: Panasonic Laptop Pricing ¡:M.j¡[i..ltj&i&_M:f::¡t¡¡¡ltt@fIl¡l¡ttm¡:f¡:¡~:¡:¡t:I~l¡t:¡:¡:¡:¡:m_diä¡m1¡~@¡:¡:¡:¡:¡¡:¡:¡ttnlI1I¡¡lfff¡t¡¡tlff¡ttt@¢.iifi.mü@tt¡¡:¡ Pili 850 Pentium Processor $3,288.00 256K L2 Cache 128MB Ram 13.3" Active TFT Non-glare LCD Ships with: 30GB HOD AC Adapter 24X CD-Rom Uthium Battery Win NT or Win 2000 · 56K, 10/100 ethernet card LS120 Magnesium Case . 3Year Warranty (Depot) Additional Pricing fiimiljWIIft:¡¡miI:mmmM:imImmmm:Im¡¡mIWI@lI:IWim¡l¡:¡:¡:m_lil¡¡ittlmIII{ImIm¡¡¡:imtIlmI%II¡:¡I:¡:IHf.M~m~J~iij¡IIIIi CDP-0114-04-001 Enfora Spider 4 Modem $563.00 Antenna-C CDPD Antenna $58.00 / , I ! I í \ · -f 3: 0 0 . .... ;t> ;t> æ. 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'-'" CD 3 '-"' '"tJD:J o (1) t:: o .., Q, ~ -E.9 -E.9 -E.9 en c:: (Q ~c.ø ~f'V -E.9 -E.9 -E.9 ~ -E.9 -E.9 W _::¡,(1) -. - 0 0 w 0) -E.9 ~ ~ -.....¡ 0) f'V - I 0 0 0) 0 +:>. <0 0) 0 01 co 0 0 0 0 01 -.....¡ 0 0 0 co .0 w w w w w w w w w ~ 0 0 0 0 0 0 0 0 0 ,\ ë;tD:J S't:: . ~ -~ I\) -E.9 -Eß -E.9 -E.9 -E.9 -E.9 -E.9 0(1) -....J 0) ~ ~ f:fi f:fi W f'V ~ <0 o - 0 0 '0 co ~ 01 "+:>. ~ "<0 Co en I 0 0 co 0 W <0 co 0 01 0) - ~ 0 0 0 01 f'V 0 0 0 .þ. · ) MEMORANDUM / .1 ¡ / Date: October 16, 2001 To: Honorable Mayor Hosch and Members of the City Council From: Judy Re: House Sale The following is a summary of the proposed house sale at 21 - 151 Avenue NW. Original Selling Price: $ 73,000 Buyers Premium $ 7,300 Total Purchase Price $ 80,300 · Revised Selling Price $ 67,250 Buyers Premium $ 6,700 Revised Selling Price $ 73,950 Expenses incurred by Frank Imholte Survey $ 890.00 Abstract $ 230.00 Advertising $ 800.00 Recording $ 150.00 Total Expenses $ 2,070.00 Additional Fee due Imholte: Recording fee for property transfer $ 234.00 · . MEMO~DUM I I Date: October 16'/2001 To: Honorable Mayor Hosch and Members of the City Council From: Judy Re: Comtrac Enclosed in your packet is information presented to the Planning Commission and EDA. The EDA is meeting on Wednesday, therefore, a second packet will have to be sent out. In discussing this matter with John Scherer, consideration of this matter is as follows: EDA - Enforces and governs the Covenants of the Business Park. . City Council- Addresses the site plan and matters contained in the Ordinance Book. Enclosed in your packet is the recommendation of the Planning Commission. The outstanding issues area as follows: I. Development in an area without improved Streets. The Ordinance requires adequate ingress and egress. 2. Site Plan approval - Comtrac is requesting to construct the parking lot after the road is constructed. Since the City will not construct the road until business develops thereby paying for the road, it is uncertain as to when the road will be improved. Joe Bettendorf can provide the developer with grading information so that the parking lot can be constructed. . . MEMORANDUM Date: October 9,2001 ) To: Honorable Mayor Hosch and Members of the City Council ! .' From: Judy Weyrens, City Administrator Clerk i .I Re: Comtrac, Planning Commission Recommendations The following is the recommendation of the St. Joseph Planning Commission with regard to the Comtrac Development Site proposal: The Planning Commission recommends approval with the following contingencies: 1. The property will be fenced and lath screening will be installed to limit visibility of outside storage. 2. Driveway off Elm Street will include a concrete apron and the remaining . driveway or portion will be asphalt. The City Engineer will determine the portion of the driveway that will be asphalt. (It is the understanding of the Planning Commission that a portion if not the entire driveway must be asphalt). 3. The parking lot will meet the standards established by the City Engineer 4. The Ordinance requiring adequate ingress/egress will be determined by the City Engineer and City Attorney. 5. All property not fenced will be seeded/sodded and maintained in accordance with the Ordinance. 6. The exterior of the building will meet all the requirements as determined by the St. Joseph EDA. 7. The property owner is aware that 15th A venue will be improved and may be a requirement for development. 8. Subject to any conditions/requirements of the St. Joseph Economic Development Authority 9. Final site plan to be approved by the City Engineer, City Attorney and Fire Chief. 10. The lot split is approved contingent upon the ability to secure a building permit . for the proposed development. . permitted). Steel, rebar and concrete appear to be not allowable. Comtrac . will be using the area for "staging" ) and not long-term torage and erefore request / consideration of ./ / approval. i / ) The Planning Commission and Council have and will review the propoSed project as it relates to the Zoning Ordinance for the L-I, Ught Industrial District. The following comments are for EDA consideration and information: · Warehousing is a permitted use provided it is within the structure (Section 52.23 Subd. 2, i). · Proposed building setbacks and building height conform with zoning requirements. . "< ";,,>,, ù,-.c"':Lu:.Section 52.23, Subd.8,c requires all, buildings to have exteriorfinishdesignand,·, ". ~. ~ >:,. " materials approved by the Planning Commission prior to issuance of a building permit. · Section 56.4 of the Zoning Ordinance allows for the installation of non-rust material chain link fences up to 8' in h~ght. · Section 52.14 Subd. 5,b. of the Zoning Ordinance, requires, "Such parking lots shall be constructed and maintained in a useable condition, with a hard surface consisting . of concrete, bituminous, pavement or paver stone designed to drain and dispose of surface water. Recycled bituminous or concrete shall be prohibited except as permitted in an industrial area by special use permit or variance.b Subd. 5, d and e state, "Necessary curbs or other protections against damages to adjoining properties, streets and sidewalks shall be provided and maintained." and, "Plans for construction of any such parking lot must be approved by the Planning Commission before construction is started. No such land shall be used for parking until approved by the Planning Commission", respectively. The site plan identifies proposed parking lot construction/improvement as a part of "Phase II". The City Engineer is reviewing parking lot improvements and the timing of the pavement as it relates to the constructi~n of street improvements and relative elevations of the street and parking area. It is noted the EDA review of the covenants, conditions and restrictions for the St. Joseph Business Park (a.k.a. Buettner Industrial Park) does not constitute a review of the requirements of the Zoning Ordinance of the City of St. Joseph. The applicant has signed a purchase agreement for a portion of Lot 1, Block 2 of the Buettner Business Park and, therefore, in accordance with Section 54.10, Subd. 3 of the City Code the minor subdivision process should be duly followed if the site plan, building material plan and landscape plans are approved. EDA Action: The EDA will take action on the approval, conditional approval or denial of the proposed Comtrac, Inc. plans based on its compliance or lack of compliance with the Restrictive Covenants for the Business Park. Attached you will find optional resolutions for the EDA's consideration. EDA RESOLUTION 01-01 recommends conditional approval of the project to the City Council. Optional EDA RESOLUTION . 01-01 (B) recommends denial of the project based on a finding of fact of non-compliance with park covenants. 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I I I I I i r;;;L.-.> '-'-'-'-'-'-j-'-' .-...!.t- I " '(;.,/ . ., I I .11 ~,.I I I I I I -- , i I I I II =i:=. I I I ". I ~: " I I'·, 1/ I II' II I 'r,1 I I I I : , I. I I I II " I J I II 'I I , I I I I '. /I /I " I /I II /I II _ II I: II - /I II II - /I e- --u @-.- ---u &.-.-.- ---u ~ ~ N . !> !I .., £ -'" ~a;: ~ :I ~ R R R ~gt ~ ~ ~ ~ ~ " ~ !! ~ ~ ~ ~ I ~ ~ ~.. . ~ ¡ <~.: l g ~ ! If ~~¡ ä 2; . ~ ~ . ä' . ~ ¡; '. . ~~ H Ë ~ ~ ~ I ~ I ~ ~ g~ I . ~ I ~ ~ ~ § ~ I ~ ~ ~ , ' . .~.. ....seJ 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation . October 15, 2001 RE: St. Joseph, Minnesota Indian Hills Plat SEH No. A-STJOE 0202.00 14 Judy Weyrens City Administrator City of St. Joseph 25 College A venue North P.O. Box 668 St. Joseph, MN 56374-0668 Dear Judy: We have been working on the Indian Hills plat now for several months, and the Developers are now preparing their construction plans and specifications. Originally, my plan for the sanitary sewer to this area had been to run the main along the embankment of the old railroad bed. The sewer is quite shallow in this area, and the slope of the railroad embankment provided necessary cover for the pipe. This alignment also allowed for jacking a casing for the sewer under Northland Drive. I assumed the right-of-way was owned by Mn/DOT for trail purposes. The tracks have been . removed. The water main is already in place just outside the railroad bed. The Developers contacted MnlDOT for a permit to install the sewer and were told the right-of-way was still owned by the railroad. They contacted the railroad and were told that getting a permit for the sewer installation would take months, and that they would only be given a 10-year lease. I had our railroad specialist contact the BNSF Railroad. The transfer of right-of-way from BNSF to Mn/DOT is being handled by a private firm in Chicago. They indicated that a purchase agreement was mailed to MnlDOT in early 2001, but no response has been received. I contacted the Mn/DOT District right-of-way specialist and was told that Mn/DOT does not want to execute the agreement until certain issues surrounding the existing leases have been settled. They have asked BNSF for additional lease information, but have not received it. It appears the Developers are caught between two immovable agencies. We have no idea when this will be resolved. The Developers suggested rerouting the sanitary sewer north along their east property line, and then west along the proposed cuI de sac and under Northland Drive. To do this, they will need to open cut Northland Drive so the pipe can be insulated. Since the pipe is quite shallow, insulation is essential if we are to prevent freezing problems. This is accomplished by laying 4x8 sheets of insulation board across and approximately 1 foot above the pipe. I don't like open cutting a new street, but feel there is no alternative if the development is to move forward. The Contractor who constructed Northland Drive will be correcting some settlement problems that developed from the original construction. We haven't had much trouble with this in the past, and the settled areas showed up after the second winter, which is unusual. There was still warranty time on the project when the settlements were noticed. As such, Northland Drive will have several other . patches in addition to the open cut being proposed for Indian Hills. The damage will be primarily cosmetic, with the patches visible until the road is eventually seal coated. Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer Judy Weyrens October 15, 2001 · Page 2 I discussed this with Dick Taufen, and he has agreed to allow the' open cut provided the patch is properly installed with a concrete base. We propose to have the Developers install a temporary bituminous patch this year, to be replaced with a permanent repair next spring. Please pass this proposal on to the City Council for review and approval on October 18, 2001. They will want to know the background because we are likely get some citizen complaints-cutting into a new street is never very popular. Thanks. Sincerely, SHORT ELLIOTT HENDRICKSON INe. ~tt~n,~J4 City Engineer djg c: DM Building Corporation Dick Taufen, City of St. Joseph · Jerry George, SEH w:\sljoe\0202\corr\1 0 150 l-cit y- J.doc · --. 10!~..!!t.91 1Q.ìÆLFAX 320 229 4301 SED ~ ST JOSEPH ItJ 001 ,~... \ ''''.. I . '----~~':..-ç--- -----r-· ..----------..----.- .t-->- l...LobvSTJ~~ ¡ I~JJ,hJ. / ..............'......... i ¡ i-W'-- : ~~ .......~~ "'..... I : -;:¡ f-! t-- " ... . -;;¡:- , "', ,i-.... : >- f- i J.-. .."'1'. : f- 1 ~Wj '. ,.",~. J" ' , ~ ~ ~ ~, J >- JJ~,j,! I ~ ¡ \ \ ~".... /J, "I ¡..¡~ ~ I '... -- f--'":''' . .. ..I. r,¡ ~ ~ . t ~ ~ a iiC ~ II! . ',.. :I: ; I ;..... m».. r·" ,-.;; ~ F ~ ') ;' If--~~..: ,.~: _ ...~:...~ um ~ /' / ¡ Ë ITJ]] ì~. "': j ~T__II'. t- ~~ TF1r roo I \ C· ! --{ rmT1=i ~. I I g¡ , =i ~~ ',~ ~ c J I ~ [[IIJ '-.'1"-<'- ....., ~ '''' ~œ:.... 11>- g I ~ . , ......."._ "' ~ ,~ c ~ . r..... "'~ ~ :z: = WJJ] . . c=-¡ '~.D:..~~~..!!:~~ --- - rtj ,1..-.-.. --'. - --~ ; -- -- "" I -= [[[§ lIII1lll --' _ :r--------.....____ ~~ . 'l7}....,..._~ ¡ CSAH 75 : I f?&L/x - K\\'\ÌQ I t)' ~ .",., ~¡j¡ E33 ~ - r~-·_· ~ ...... . ¡. _~ __ . . .,ID\\~ m l~:::: .L..f._____ __r= ~,.. . ~- . . ð \ \\ --.::.,: \ ". OJ \\,\1 : i ì:IIill!I!JIill\ Ii; ...... i ~! S W ~ . ITml1]f- \~ :=:~ <: " I"E"" V ~ ~ 1 ~®: ~" . \ ==;! ~][m\ . .::~ ~~ ... ~ -- ~ 'i. ¡......-- T i---- 7 ~ ,.-. ".. " g " .- ... o N <:;> .,:; :! co ~ // : ~ =- I· : N ~ : l w , tn : ; ì . I ~ i.: i t, "! I fS ; I a ! . -:P ¡ : : . , I : ¡ ~ --- ..--." -- ...+--.--------. .---~' -~._-: .---. ---. ------.....--. '''1- .___ . ã 1 j[ r-:I ¡ 0 300 600 . FILE NO. LOCATION MAP ~SEH STJOE0204.00 2002 STREET IMPROVEMENT PROJECT EXHIBIT ... DATE: NO.1 ..-~ 10/15/01 ST. JOSEPH, MINNESOTA 221 LAKE STREET SOUTH LONG PRAIRIE, MINNESOTA 56347 612/732·2222 William Nelson 221 Lake St. South, Unit 101 Long prairie MN 56347 Dated 10-16-2001 City of St. Joseph St. Joseph MN. 56374 RE: PART OF LOT 1 BLOCK 2 OF ROSKE ADDITION Dear Judy; Please find attached an option agreement on the described land, a very preliminary sketch of what we will be proposing to the city, and a picture of the last business mall that we built in Long Prairie. The offered price was arrived at after considering some of the following: there is some unusable land on the East end of the property because of the hill, I'm not asking for any assistance (such as Tax Increment Financing), and our proposed business plaza would be a great addition to the city of St. Joseph. Our buildings are not "Pole Sheds"! We construct a woodframe building with brick and stucco. I think the buildings would compliment the new bank and also the new building theme along Highway 75. Normally, we divide each 112 foot building into 4 individual units, although each unit may vary in size, depending upon the businesses requirements. There are other options on building lengths, but this is the general idea! Thank you for considering this project! Sincerely;. . If 1/VI/t· \... ¿~ William Nelson LOCALL Y OWNED AND OPERA TED · OPTION AGREEMENT THIS AGREEMENT, made and entered into this K day of October, 200 I, by and between the City of St. Joseph, a Municipal Corporation, hereinafter referred to as "SELLER," and William B. Nelson, hereinafter referred to as "BUYER." WITNESSETH, that in consideration of the mutual covenants and agreements herein contained and other good and valuable consideration in hand paid by the BUYER to the SELLER as more fully set forth below, the receipt and sufficiency of which is hereby acknowledged by the SELLER, it is hereby agreed as follows: . 1. PROPERTY OPTIONED. The SELLER hereby grants to BUYER the exclusive right and option to be exercised on or before the end of the option tenn to purchase the following property: See Exhibit A attached hereto and made a part hereof. · Containing approximately 75,000 square feet, more or less, to be detennined by mutual agreement of the parties. 2. OPTION PAYMENTS. The SELLER hereby acknowledges the receipt of the sum of Five Hundred Dollars and No/1 OOths (option payment). The option payment shall continue the option until the end of the option tenn (defined below). 3. PURCHASE PRICE. If the option is exercised, the purchase price for the option property and payment thereof shall be as follows: The BUYER will pay One Dollars and 50/1 OOths ($1.50) per square foot for the above- described option property which payments shall be due and payable in cash on the date of closing as hereinafter to be established. The Five Hundred Dollars and No/1 OOths ($500.00) option payment made shall be credited against that option price on the date of closing. 4. EXERCISE OF OPTION. The option shall be deemed fully exercised if written notice of election to purchase is given by the BUYER to the SELLER by depositing the notice in the United States Mail, registered or certified, addressed to the SELLER at the address set forth next the SELLER'S signature at the end of this agreement, with postage prepaid, on or before 5:00 p.m. of the last day of the option tenn, or by personal delivery of the notice to the SELLER at the address set forth next to the SELLER'S signature at the end of this agreement at any time during the option agreement. 5. DATE OF CLOSING. The notice of election shall set a date for the closing of the sale · herein contemplated, which date shall be on a business day, and which date shall be on or before thirty (30) days from the date of exercise of the option, but not sooner than ten (10) business days<~~ after the service of the notice of election. ~' I 6. OPTION TERM. The term of the option shall commence upon execution ofthis · document by the City ofSt. Joseph and shall end One Twenty (120) days from that date at midnight, . The BUYER may only exercise during the option term. 7. TITLE AND REMEDIES. The SELLER shall within Twenty-five (25) business days prior to closing, fumish to the BUYER an abstract of title or a registered abstract certified to date to include proper searches covering bankruptcies, state and federal judgments and liens. The BUYER shall be allowed ten (10) days after receipt thereof for examination of said title and the making of any objections thereto, said objections to be made in writing or deemed to be waived. If any objections are so made the SELLER shall be allowed 120 days to make such title marketable. Pending correction of the title the payments hereunder required shall be postponed, but upon correction of the title and within ten (10) days written notice to the BUYER, the parties shall perform this agreement according to its terms. If said title is not marketable and is not made so withing 120 days from the date of the written objections thereto as above provided, this agreement shall be null and void, at the option of the BUYER, and neither party shall be liable for damages hereunder to the other. All money heretofore paid by the BUYER shall be refunded. If the title to said property is found marketable or can be so made within said time, and the BUYER shall default in any of the agreements, then and in that case the SELLER may terminate this agreement and on such tennination all ofthe payments made upon this agreement shall be retained by the SELLER, as liquidated damages, time being of the essence hereof. This provision shall not deprive either party of the right of the specific performance of this agreement provided such agreement shall not be terminated as aforesaid, and provided action to enforce such specific performance shall be commenced within six (6) months after the right of action shall arise. 8. REAL ESTATE TAXES AND ASSESSMENTS. The BUYER shall pay real estate taxes relative to the real property due and payable in the year following the year of closing and · subsequent years and any installments of special assessments payable therewith and thereafter. The real estate taxes relative to the property due and payable in the year of closing and installments of special assessments payable therewith shall be paid by SELLER. SELLER agrees to pay all currently assessed and levied special assessments owing relative to the subject property. 9. UTILITIES, RENTAL INCOME AND CURRENT OPERATING EXPENSES. All utilities, rental income, and current operating expenses shall be prorated as of the date of closing, it being assumed that the BUYER shall be responsible for the date of closing. 10. NOTICES. Except as otherwise provided herein, all communications, demands, notices, or objections pennitted or required to be given or served under this agreement shall be in writing and shall be deemed to have been duly given or served if delivered in person or deposited in the United States Mail, postage prepaid, for mailing by certified or registered mail, retum receipt requested. Any party may change its address by giving notice in writing, stating its new address, to any other party as provided in the foregoing manner. 11. BINDING EFFECT. This agreement shall be binding upon and shall inure to the benefit of the parties hereto and their assigns, executors, personal representatives, heirs, and successors in interest. ----- --"-. - 12. DESTRUCTION OF PROPERTY. In the event that the optioned property is .~ destroyed or substantially damaged by fire or other cause before the date of closing, this agreement shall be null and void at the BUYER'S option and all sums paid by the BUYER and SELLER pursuant hereto shall be promptly refunded to the BUYER. In the event that the optioned property is less than substantially damaged by fire or any other cause on or before the date of closing, then the SELLER shall promptly and diligently repair and replace the same, and · if repairs are not completed by the closing date, then at the BUYER'S option, the closing date may be postponed until repairs are completed. 2 13. ASSIGNMENT. Neither party may assign its interest hereunder with the express · written consent of the other party, which consent shall not be unreasonably or arbitrarily withheld, conditioned, or delayed. 14. ADDITIONAL TERMS. BUYER will complete all due diligence within One Hundred Twenty (120)days of the date of this Agreement. Part of that due diligence will be the completion of soil borings on the subject property. For that limited purpose only, the BUYER will be allowed ingress and egress to the property to complete said soil borings. This Option Agreement will be presented to the SELLER on October 16,2001. This option will be withdrawn by the BUYER if the City of St. Joseph does not act upon the option within two (2) weeks of October 16,2001. IN WITNESS WHEREOF, the parties have caused this agreement to be executed the date and year first above written. SELLER'S ADDRESS: CITY OF ST. JOSEPH City ofSt. Joseph BUYER'S ADDRESS: C/'~~ ð ~ PO Box 42 William B. Nelson Long Prairie MN 56347 · STATE OF MINNESOTA ) ) ss. COUNTY OF STEARNS ) On this _ day of October, 2001, before me a Notary Public within and for said County, personally appeared , the , of the City of St. Joseph, who acknowledged said instrument to be the free act and deed of the City of St. Joseph by authority of its City Council. .----- .. -- Notary Public ~~' STATE OF MINNESOTA ) ) COUNTY OF STEARNS ) On this~~~y of October, 2001, before me a Notary Public within and for said County, personally appeared William B. Nelson, to me known to be the person described in and who executed the same as his free act and deed. ""'" ~~' -, .",~~- Notary Public THIS INSTRUMENT WAS DRAFTED BY: Thomas J. Mayer · Attorney at Law 421 Sinclair Lewis Avenue Sauk Centre MN 56378 3 ~ . I oEI I I ~~ Ù'I Q 0 c:; 20' ." 'j, 1> - :z: 7,,1 'J :Þ "t, 'I' :r:: <'\- ~ . ::D J) lI\ t.! ~ ~ '" ~ ~ , I \i <, :D î" J. ~ ~J 0 --J . ~ ~ '/.. 7'1 J V) D _. .... ¡-J ... - '--- .. ::::- "- '--. - IJ-I ~- ~ - P 1M. k'¡:;VC- ~ - - - ~f .- - Ç¡\ , "(>... ¡ \'" I J? "''' '~ <- / / <\" "":;;. í / / / /// / ~ .ç I~ --'j~ r.> ~ I.J> ~~ "l., 0 31 ! ~ . I. I l ! C,S"A,/..J. ¡VO, 1'3 '3 fí\ uLCa.l·US LUUULY 1-\..USUaCL Lu. 21 Court House Square· Box 10] I . St. Cloud. Minnesota 56302 . Phone (320) 251 ~5920 . Fax (320) 251-0367 _r-_ ----.:. Instate Toll Free] -800-50 1-5920 . E-mail scac@cloudnet.com <1- -" . .---- ------ -. .- -- --- \ \ TO THE FOLLOWING DESCRIBED REAL PROPERTY IN STEARNS COUNTY, MINNESOTA ~~ 1\ All that part of Lot One (1), Block Two (2) of Roske Addition~ lying Easterly of the following described line: Beginning at the Southwest corner of Lot 1, Block 2, Roske . 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II"Z"IIP' _.00 lZlI.IIZ 1/4.111 ZZO.'4 H ,,.'5·/0"E . i I . &,... 0 C 7 1"1/1"7' _,00 54.119 Z7.Z. 54.35 H W45''''E . Ii § . ~ ~ ~ C. ZZ·47·'.· OUI.oo '11'." ..... '11'. It H '0'''''''£ § " e & 2 c. 'e''''ol" OUI.oo H.70 4'.117 H.II' H IIO'2"ZO'£ i ~ I "-"-"-"- STi?!:.t::r I -..-'.- LINE 'EAt,NG D'STANŒ L , . .,. 1/ "7'" ~.3S L Z H II"~"II"£ ".11' L II ,. 00·Z5·3.·.. ".n (¡J L 4 ,. II.·~·'II·E ".111 . ]f[ L 5 S OO"04'ZII"" 1/7." ,..........-IhoI.._.....Iond_--...-"'ror..-111'if -elY-sprior L' H .9·ZP·5."£ 7'.00 .--.--, .- ,- - , L 7 Ii ,,.sg''''£ '7.00 , r ; L . Ii 70'59'''"£ '7." 1"_--- , ee L . . 74'117'01/'£ 113." ~ ~ I L 10 .7.·1I7·01l"E '111.'5 Dà ~ ).7."'1' 11.S: .... t:~ : ::::::: ~::~ ' CoIrtJ-"-·T_.-.wColrtJ. L'II S "'ZP'WI' /.Of ~ 1J. ~ E' rl. '1.1 n .t,," ,. ÞIf Ð€TAIL Dofdy~.T__ T.._..- i :.a. .IIi ,...." '*"Y..... -- t'hd In Iho cftIce dlho CoIrtJ R-.Ior ø. recon!... Hoi: ~ .:! ~t- 111~ eI.9aQ. o'dodt...ð.....1ol, __ Üfreoorded - Docuneri rui- rn PIoIc.tnt--L-- ~ DRAINAGE &. UTll' TY E..tSEIlENT ~' ~. ~:-\ . Ll"\ 6-' l ~-\r-.. ðo.L....~ 0: ric...~ . vUlT By Dep<q CoIrtJ -. SI-.. eo..nr,. --- ---- ---- ---- . £ASfIErIT ./0111 AS LUa.ED o '00 ZOO DA V I D P. REGAN " LAND SURVEYING, INC. SCALE IN FEET 'AI T£ PARK, IIINN. rH. '-IIZO-"',_ . EXHIBIT" A" RESERVATION OF LICENSE The Grantor (Ci~y àf 81. Joseph) hereby reserves a license to enter upon the Real Property for the purpose of gainin~ccess to a sanitary sewer manhole on the south edge of the Real Property and a fire hydr';lnt on the north edge of the Real Property for all reasonable and necessary purposes, incJuding routine maintenance, The Grantee shall not place obstructions or barriers on the Real Property which would restrict vehicular access to the fire hydrant and manhole. In exercising its rights under this license, the Grantor shall: (a) Attempt to minimize the interference of Grantee's use of the Real Property; (b) Remain on paved surfaces to the extent feasible. (c) Repair damage to the Real Property caused by entrance thereon, except that Grantor shall not be liable for damage to lawn or landscaping in gaining vehicles access to the fire hydrant or manhole. . (d) Have the right to remove snow, even over areas of lawn or landscaping, to gain vehicular access to the fire hydrant or manhole. N:\city\stjoe\200 I . . .. ST. JOSEPH PARK BOARD St. Joseph, Minnesota 56374 · Minutes of meeting held 17 September 2001 Meeting called to order by Lonnie Abbott at 7:10 pm. Members present: Lonnie Abbott, Kyle Schneider, Bruce Berghorst, Chuck Muske, M~ge Lesnick, John WaIz, Jennifer Wirj Ap 'roval of Agenda: Motion by Berghor~, , seconded by Lesnick ¡ I , I 1'pproval of Minutes from 20 August 2Q01: (Abbott, Berghorst) / .J "Chair Report: The accessible parking space in Northland is formed up and we are just awaiting the concrete. The bid from Kurt· Schneider had come in at about half of what we had expected, so it was voted on and approved between meetings. Old Business: The signs with rules are done and posted at the skate rink. Motion to set Memorial Park skating park hours 8:00 am - 9:00 pm and create a sign stating these hours (Muske, Lesnick). Motion approved unanimously. Kyle will order the sign. Marge will talk with Mike about the light timer. New Business: Motion to order 10 mixed hardwood trees and 4 spruce trees to plant in various locations (Abbott, Lesnick). Motion approved. Next year we would like to consider planting trees along the perimeter of Memorial Park. · Liaison Report: Kyle will contact the Children's Home volunteers to clean up the parks before winter. L Buettner's time on the Industrial Park has expired, so he has paid the $9000+ owed to the City. Skate board equipment is here and almost ready for set up. The Park Board will plan a little ceremony to open it next week, and the Newsleader will cover the story. Marge will invite the skateboarders with whom she has been working. *Note: if we order smaller pieces in the future, we need to specify that the pieces cannot be moved. Other: Next year, we would like to try to organize a St. Joseph skateboard club For Family Fun Day in the January, we should plan some events that would draw the senior members of our community. Also, Jennifer will contact CSB Recreation Sports director about planning some events that day. The digger toy at Centennial Park is pinching kids - it needs to be fixed. Marge will talk with Maintenance about that. Also, the spring toy at Klinefelter should be removed for safety reasons. Lesnick made the motion to adjourn (seconded by Berghorst) at 8:21 pm. Next meeting: 15 October 2001 at 7:00 pm at City Hall · Submitted by: Jennifer Wirz , . MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF STEARNS AND THE CITY OF ST. JOSEPH-ST. JOSÉPH rOWNSHIP JOINT PLANNING BOARD WHEREAS, Stearns County Land Use and)oning Ordinance, Number 209 was effective April 21, 2000; and / / WHEREAS, Section lAB of Steams Copnty Land Use and Zoning Ordinance Number 209 states that this Ordinance shall applý to all areas in Steams County, Minnesota, "except as otherwise provided in law"; and WHEREAS, Minnesota Statutes, Section 414.0325, subd. 5 provides that ajoint resolution may provide for the establishment of a board to exercise planning and land use control authority within any area designated as an orderly annexation area; and WHEREAS, the City of sf.' Joseph and the Town of S1. Joseph'have signed such a joint resolution designating the Town of S1. Joseph as an orderly annexation area, and in addition, have created the City of S1. Joseph-S1. Joseph Township Joint Planning Board, which has exclusive authority over land use and zoning issues within the orderly annexation area. . WHEREAS, the County and the City of S1. Joseph-S1. Joseph Township Joint Planning Board desire to enter into a Memorandum of Understanding in order to provide an opportunity to cooperate in administering zoning within the County for the purpose of ensuring better consistency in land use regulations and in the implementation of those regulations; and WHEREAS, the County and the City of S1. Joseph-S1. Joseph Township Joint Planning Board desire to enter into a Memorandum of Understanding to ensure mutual understanding of each party to this Memorandum of their respective duties and responsibilities related to land use issues; and WHEREAS, the pennitting process may involve provisions enforced by the County and provisions enforced by the City of S1. Joseph-S1. Joseph Township Joint Planning Board. NOW THEREFORE IT IS AGREED, by the County of SteafI).s and the City of S1. Joseph-S1. Joseph Township Joint Planning Board to cooperate in adminištering their land use controls as set out in Attachment 1 of this Memorandum of Understanding. . County of Stearns . Date: By: Larry Haws, Chair / Stearns County Board of Commissioners Date: Attest: Randy R. Schreifels Stearns County Auditor-Treasurer Clerk Stearns County Board of Commissioners City of St. Joseph-St. Joseph Township Joint Planning Board . Date: By: Date: By: . tþ ATTACHMENTl A. Land Use and Zoning Ordinance Provisions , 1. Any tract of land in the A -40 Zoning District, which i~ less than 10 acres in size on the effective date of St. Joseph TownÏ1sp Land Use and Zoning Ordinance Number 2 and is a vacant lot, shaU not be allowed as a buildable parcel. í J 2. Residential accessory buildings shall meet the road setbacks and in no case shall they be located closer to the road than the residential dwelling 3. No residential accessory building shall be located on a lot prior to the location of a residential dwelling on the same lot. 4. Any manufactured home to be used as a residential dwelling unit shall be no less than 20 feet in width and shall bear the Seal of Compliance issued . by the State of Minnesota. Residential dwelling units shall be no less than 20 feet in width. . 5. Home extended businesses shall be allowed as a conditional use in all zoning districts in which they are allowed. B. Administrative Provisions 1. The Town shall conduct public hearings and act on conditional use permits for home extended businesses. 2. The Town shall issue all pennits, and conduct site inspections for each permit issued for any structure or use allowed in item 1 above and provide the County with copies of pennits and inspection reports for any permit issued therefore on a monthly basis. 3. The Town shall conduct public hearings and act on all variances for structures for which the Town issues permits, unless otherwise noted in this memorandum of understanding. 4. The Town shall conduct public hearings and act on all variances for the purposes of considering variance applications relating to setbacks from Township roads. . 5. The Town shall not act on any permit or variance within the Shoreland Overlay District unless the sewage system has first been certified. . 6. The County shall conduct public hearings and act on all variances for the purposes of considering variance applications relating to setbacks from County highways. 7. Except for subdivision approval and rezoning approval, the County shall\ administer and enforce all provisions of Stearns County Ordinance / Number 209; or successor ordinances within the orderly annexation areas of the Town that are not specifically administered or enforced by the! Town through this memorandum of understanding. 8. In the orderly annexation areas, subdivision approvals and rezoning approvals shall be acted upon by the respective joint powers board. 9. The plat review committee requirements contained in Sections 5.3.5 and 5.3.7 of Steams County Subdivision Ordinance Number 230; or successor ordinance, shall be applied to all plats proposedïn the Town of St. Joseph orderly annexation areas. To accomplish the review process associated with this Section, plats shall first be submitted to the Stearns County Platting Committee for review and recommendation to the City of St. Joseph-St. Joseph Township Joint Planning Board. 10. The final plat requirements of Section 5.4 of Stearns County Subdivision . Ordinance Number 230; or successor ordinance, shall apply within the Town of St. Joseph. 11. The County shall issue all penníts and act on all variances not specifically enumerated in sub-items 1 through 6 herein. Additionally, the County shall administer and enforce all provisions of Stearns County Ordinance Number 209; or successor ordinances that are not specifically administered or enforced by the Town through this memorandum of understanding. C. Respective Duties and Responsibilities 1. The Town shall provide the County with written notice of any public hearing regarding a conditional use pennit, interim use peÍTI1Ít or variance and a copy of the conditional use pennit, interim use permit or variance application at least 7 days prior to the pub1ic hearing. 2. The County shall provide the Town with written notice of any public hearings regarding a conditional use permit, interim use permit, rezoning request or variance and a copy of the conditional use permit, interim use . pennit, rezoning request or variance application at least 7 days prior to the public hearing. . . 3. The Town shall provide the County with copies of variances, conditional use pennits, or interim use pennits granted pursuant to St. Joseph Township Land Use and Zoning Ordinance Number 2 and the related findings of fact at the time the applicable document is recorded with the County Recorder. 4. The County shall provide the Town with copies of all construction site pennits, variances, conditional use pennits or interim use pennits granted pursuant to Stearns County Land Use and Zoning Ordinance Number 209; or successor ordinance, including related findings of fact, on a monthly basis. 5. The Town shall provide the County with copies of all construction site pennits, along with the inspection report, issued pursuant to St. Joseph Township Land Use and Zoning Ordinance Number 2; or successor ordinance on'a monthly basis. 6. The County shall provide the Town with copies of all Provisional Uses registered by the County on a monthly basis. . 7. The Town shall notify the County of all proposed ordinance changes prior to holding a public hearing. 8. The County shall notify the Town of all proposed ordinance changes prior to holding a public hearing. 9. If an ordinance change or rezoning occurs, the County and Town shall review this memorandum of understanding for potential changes. .