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2001 [11] Nov 01 {Book 23}
·- - itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 St. Joseph City Council (320) 363-720 I November 1, 2001 Fax: 363-0342 7:00 PM CLERK! ADMINISTRATOR Judy Weyrens 1/ Call to Order 2. Approve Agenda MAYOR Larry J. Hosch 3. Consent Agenda COUNCILORS a. Bills Payable Requested Action: Approve Bob Loso b. Minutes - Requested Action: Approve Cory Ehlert c. Application for Payment #2 - Northland Phase V Requested Action: Authorize Mayor to Kyle Schneider execute application for paymcnt #2 to Larson Excavating in the amount of $ 100,054.16 d. Surplus Property - Plow Truck - Requested Action: Declare the 1978 Ford L 8000 Dump Alan Rassier Truck surplus, authorizing publication of such accepting sealed bids for the re-sale of the truck with the bid opening on November 15, 2001. e. IRS Section 125 Employee Flex Plan Requested Action: Appoint Stanton Group to administer and monitor a Section 125 Flex Plan with the costs of the program to be paid by the reduced FICAlMedicare costs on deferred monies. f. Final application for payment - St. Joseph Business Park Requested Action: Authorize Mayor to execute application for payment and authorize final payment to S.J. Louis in the . amount of$ 3,239.88. 4. Public Comments - Each speaker will be limited to three minutes 5. 7:05 PM - Delinquent Utility Bill Hearing 6. 7:15 PM - Steve Johnson, Fire Relief Report 7. 7:35 PM - City Engineer Reports a. Feasibility Report - 2002 Proposed Street Project b. Feasibility Report - I Block portion of College A venue N c. Proposed Annexation Areas d. Other matters 8. Update - Capital Improvement Plan 9. Alcohol Matrix - Application of Penalties 10. Mayor Reports II. Council Reports 12. Administrator/Clerk Reports a. Copy Machine b. Update on Surplus Car c. Resolution requesting funding for the Wobegon Center d. Assessment Policy .-, 13. Adjourn ·- Pursuant to due call and notice thereof, the St. Joseph City Council met in special session on Wednesday, August 29,2001 at 7:00 PM at the St. Joseph Community Fire Hall. Members Present: Mayor Larry Hosch. Councilors Bob Loso, Cory Ehlert, Al Rassier, Kyle Schneider. Administrator/Clerk Judy Weyrens. City Attorney Tom Jovanovich. City Engineer Joe Bettendorf. Otl"", Pœ,en', John Cherne, Milœ Wehnan, Tammy Wehnan, N",cy Hyn"", Miri"" Mdolf, pan~ Revier, Irwin Klocker, Mary Niedenfuer, Howard Nathe, S. Kara Hennes, John Blommer, Len Walz Ellen WaWstrom, Bob Wahlstrom, S. Phyllis Plantenberg, Steve Niedenfuer, Ernie Diedrich, Ralph Scln; den, Mary Schroden, John Gamades, Jim Odegard, Darlene Bechtold, Jeanette Steichen, Tom Dullinger, Jodi Teich, Mitch Anderson, Joe Bechtold, Herb Bechtold, Jerry Schreifels, Ann Schreifels, Brian lorson, Linda Johnson, Kay Lemke. / Mayor Hosch opened the public hearing and stated the purpose of the hearing is to accept input on the proposed utility improvements to CR 12I. Mayor Hosch turned the floor over to the City Engineer Joe Bettendorf. Bettendorf stated the proposed project is part of a large County project reconstructing CR 121 (College Avenue South) to County Road 138. The City project consists of reconstructing CR 121 (College Avenue South) from Minnesota Street to 295th Street and includes the installation street, curb, gutter, storm sewer, water and sewer. Preliminary assessment roles have been prepared based on the engineers estimate. Tom Breth, 809 College Avenue South, questioned how the City justifies the water and sewer connection fee. Bettendorf responded the sewer hookup fee was established in 1986 when the City became part of the St. Cloud Wastewater project. All the residents were assessed $660 in 1986 and the financing for the project included future assessments for all future connections. Therefore, since 1986 anyone wishing to connect to the system was required to pay that same amount. The same .- rationale was used with the water system. Over the past years the City has expanded the water system and financed the improvements through water rates. The Council established a water hookup fee that is similar to the increased rates charged to existing water consumers. John Cherne, 620 College A venue South, stated his current well and septic system is located 55' from the center of the road and questioned if the proposed road will affect the well. Bettendorf responded that the well should not have an impact. Further, the City does not require wells to be abandoned and many residents keep their wells for lawn watering. If residents chose to keep their wells, their must be a separate connection between the City water and a well. Ralph Schroden, 821 College Avenue South, questioned the value difference between a lot with City services and a lot without. Schroden questioned the assessment and if the services would increase his property by the amount assessed. Ehlert stated that there are many variables in determining the cost of a lot. However, a lot with City services is worth more than that with a septic system. Bettendorf stated that the City must show a benefit before assessing a parcel. The assessment for this particular piece of property seems high, but the property has a front footage of 176 feet. Bettendorf further clarified that the hearing at this time is for the improvement, not the amount of the assessments. Property owners will have the opportunity to contest the assessments after the project is completed. Howard Nathe, Whilshire Apartments, stated that he was surprised when he saw that the City was proposing to assess him $ 172,400. It is his opinion that the City should have met with him to discuss the assessment before sending him the notice. Nathe stated that since he has been annexed to the City he must obtain a rental license. The rental inspector came to the property and he has many repairs to make some of . which are costly. He stated that the property cannot afford the expense of being part of the City. When he purchased the property he was aware of the improvement project but was told the City would be receiving a grant. Bettendorfstated that the City has been working with the property owners. The assessment for the . property seems high as the property contains 32 rental units. The City has adopted a utility connectionfee based on the number of units. The majority of the assessmentfor the property is water and sewer connection charges. The City is in the process of re-submitting the grant application. The grant being sought is a more competitive grant and Bettendorfstated he is not hopeful. Ralph Schroden, 821 College A venue South, questioned if the assessments are high due to the'targe amount of tax exempt property. / Bettendorf stated that tax exempt property is assessed and the project has been assessed as equitably as possible. S. Paula Revier, 104 Chapel Lane, stated that she is only speaking for herself, but she has concerns with the trees that will be removed along the 81. Benedict property. Revier stated that she recently had a meeting with City representatives where the trees were discussed. Through research, it has been determined the trees are over 70 years old and have served a useful life. Saving the trees at this time may not be in the best interest of the City as when the roots are disturbed they may become less stable. Revier encouraged the Council to consider a tree replacement plan and plant two trees for each tree that is removed. S. Phyllis Plantenberg, property manager for the Monastery of St. Benedict, stated that she had the opportunity to discuss the trees with DNR representative Tom Kroll. Kroll indicated that the natural life span for the trees planted along College A venue is 75 to 80 years. The trees are prone to heart rot, which is a hollowing of the core, and once that begins the trees are extremely unstable and could fall with high winds. Therefore, Plantenberg stated that she too is supportive of replacing the trees with new trees at a ratio of 2: I. S. Nancy Hynes, 104 Chapel Lane, spoke in favor of keeping the trees and hearing design alternatives from . the County and City Engineer. County Engineer Mitch Anderson stated that the road will be widened where it is possible and curb lines will be matched. The existing right-ofway is 80 '. The reconstructed road will have a right-ofway of 1 00' with a road bed of 48' in the City limits and 24' in the Township. Parking will be prohibited on College Avenue South. Thefate of the trees will not be resolved until the appraiser is finished. Once the appraisal is finished representatives from the County will meet with the Monastery and College. John Gamades, 104 College Avenue South, questioned the connection charges to his property and ifhe was being assessed for services he already receives. BettendOlfstated that he can review the charges and stated that the calculations were based on one bedroom apartments. If Gamades submits the types of units in his building the fee can be recalculated. Further, if he already receives services he would not be charged again the hookup fees. Councilor Ehlert left at 8: 15 PM Ellen Wahlstrom, 409 - 8th Avenue NE, questioned if the trees on College Avenue are replaced, what types of trees will be planted and is the road being widened to accommodate the center turn lane? She also stated that road is being built to encourage traffic and speed. Bettendorfresponded that the road will have a center tum lanefor safety reasons. County Road 121 is a major road built to support considerable traffic. The City currently has three developers requesting services for housing. If all the developments occur, approximately 1000 households will be added. Therefore the road needs to be designed with safety included. As far as the tree replacement, the types of trees will be worked out with the property owners. Ralph Schroden, 821 College A venue South, questioned the width of the road and the need for a wide road. . Bettendorf responded the asphalt area will be 48 to 55 inches. College Avenue (CR 121) is an artery designed to move traffic to major connectors. It will be important for the City to establish . an East I West corridor to move traffic to County Road 75. The current road design includes paved areas for recreational activities such as roller blading. John Blommer, 612 College Avenue South, spoke on behalf of the St. Joseph Cemetery. Blommer stated that the St. Joseph Cemetery Association recently planted trees on the property adjacent to County Road 121 and questioned if they will be moved after the road is reconstructed. Bettendorfresponded that any trees displaced as a result of the reconstruction will be negotiated with the property owner. In the case of the Cemetery the trees are young enough where they can be transplanted and survive. Tom Breth, 809 College Avenue South, questioned what weight limits the road is being designed to handle. Bettendoifresponded that the road will be designed and built as a 9 ton road and will be built to handle heavy traffic. Irvin Klocker, 1404 Minnesota Street East, spoke on behalf of the reconstruction of County Road 121. He stated that he lives on Minnesota Street East and when the City proposed to reconstruct and widen the road he was opposed. Klocker stated that after the road was completed he was happy the City had the foresight to build the road with the additional width and sidewalks. Some roads are main roads and cannot be developed as residential side streets and no matter what the road is designed to carry, the traffic will naturally use the road. Therefore, while the decision to improve a major road is difficult, he encourages the Council to continue planning for the future. Their being no additional testimony, Mayor Hosch closed the public improvement hearing at 8:40 PM. Adjourn: Loso made a motion to adjourn at 8:40 PM; seconded by Rassier and passed unanimously by those present. . Judy Weyrens Administrator/Clerk . . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on July 25, 2001 at the Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Cory Ehlert, Bob Loso, Al Rassier, Kyle Schneider. Administrator/Clerk Judy Weyrens. Others Present: Bond Counsel Monte Eastvold, Mayor Hosch opened the meeting and stated the purpose of the meeting was to review the Debt Management Study prepared by Monte Eastvold of Juran and Moody and discuss the additional purchase of sewer conveyance/capacity from the City of St. Cloud. Monte Eastvold presented the Council with a possible bond issue should the Council decide to purchase the additional sewer capacity from the City of St. Cloud. The following is a summary of the fmancing plan if the City purchases the additional 1.5 gallons per day of sewer capacity from the City of St. Cloud: Total Purchase Price: $ 914,850 Sewer Fund Transfer $ 200,000 Bond issue $ 714,850 Revenue Sources 1992 Assessments $ 221,832 1996 Levies $ 363,000 Sewer Connections $ 615,000 . Loso stated that he is not convinced the City needs to purchase the additional 1.5 gallons of capacity as the original capacity purchased in 1986 seems sufficient. He questioned whether or not the City could purchase a portion of the available capacity. Further, Loso stated that while the City has the capacity, St. Cloud will be requiring all Cities using the sewer system to cost participate in the additional plant that is needed. Rassier stated that he feels it is important for the City to purchase the additional capacity and plan for the future. If St. Wendel Township requests sewer services, we will need additional capacity to service that area. Ehlert concurred with Rassier and stated that the City has three developments that will be requesting services. St. Joseph is in a situation where growth is going to happen. It is important for the City to plan for the future and take a proactive stance. Hosch stated that he believes the City should purchase the additional capacity to plan for the future. Further, he would like to fmd a way to fmance the bond issue with future development paying the annual deficit that is needed. The Council concurred with Hosch, and stated that if the additional capacity is purchased the liability should be borne by future development, not the existing tax payers as they have already paid their share. The Council requested Mayor Hosch to meet with the Mayor of St. Cloud to negotiate the fmal price if the City purchases the full 1.5 million gallons of capacity or if a portion of the capacity could be purchased. Weyrens will contact the developers requesting the services to see if an agreement can be reached whereby they would agree to guarantee enough new home construction to meet the required hookup fees to cash flow the bond issue. The meeting as adjourned by consensus. . Judy Weyrens Administrator/Clerk ....seJ 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation . October 24, 2001 St. Joseph, Minnesota \ RE: ) 2001 Northland Plat Five / A-STJOE 0105 .1'4 Honorable Mayor and City Council ¡ í c/o Ms. Judy Weyrens City Administrator City of St. Joseph P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the City Council Enclosed please find Application for Payment No.2 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies . and distribute as follows: Larson Excavating Contractors, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, œ~ (::( eph R. Bettendorf, P.E. Project Manager djg Enclosures c: Maynard Klever, SEH W:lsljoe\O 105lspecs\APL·0.doc . Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer 0:' o ~~ w ~~~~~~~ ~ ~ f- ~~ ~ OOOOOON N N o ~~ ~ ~W ~ W a:« t:::Ò c.. . UJa: 0,.... :æ f- 0 - ZZI SOw (,) 0 OO~ ~ ' W OOOOONM M M (")~ 0)(") I W ~ ~~qqqC':!cq cq cq cqq I'-:~ ~ "S' > .....~ OOOOO~O 0 0 OlD lI),.... . 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(f) ç: a: 0 Z Z ....J UJ a:f- en «z Q) E 'õ :5 a: (") ....Jo I O· ç: ,-« ""''''''«f-OZ''''' ~o·- «,.... UJ.f- - _ æ «o....J ""'..~_Õ«I«~a: 0 f-~g~ ....J~I (f)~(f) 0 o ~~a:20....J¡...~ - æ 0 u. :2:2w Z~--.J CD W w-- Z . æ "",I«(f)~« (f) 0 O 0 0 OO~O Zoct æ C _ Z ¡... UJUJZ....JO«¡...(f):2 0 Z 0 ~ ¡... U UJUJO:J~a:oUJ >W 0 w W w « (,)æ« (f)(f)020f-¡"'O ~~ W ~ :æ > U w æ :J -~ 0~ _:æ 0 :J ...,w~ :æ ....J :æoct Zoct :E 0 æ c.. OŠZ W C')~lf)<DI"-CO 0 :2¡... oct¡... CD U c.. c.. æ;..O ¡... <D<D<D<D<D<D Z =>0 IO :::> w c.. oct 0..0(,) - . (f)~ Uf- (f) æ ~ · CITY OF ST. JOSEPH, MINNESOTA INFORMATION AND INSTRUCTIONS TO BIDDERS FOR SALE OF DUMP TRUCK 1. Intent: It is the intent of the City to dispose of a surplus dump tru~k"ith attached equipment, as is, by sealed bid. / i 2. Bidder's Understanding: Bidders should inform themselves fully ùfthe condition of the I truck offered for sale. Contact the City Offices at (320) 363-720J, to arrange for inspection. The truck is located at 500 - 1 sl Avenue NW and may be inspected between the hours of 8 AM - 3 PM Monday through Friday. 3. Equipment: 1978 Ford L8000 Dump Truck; VIN # K800VCA9490. Includes: Five yard dump box with sander and a twelve foot reversible plow. Automatic transmission with a 3208 Diesel Cat engine. 4. Bid Requirement: Security in the total amount of the purchase price offered shall be submitted with the proposal, and failure to submit the same shall be cause for rejection. The bidder, at it option, shall furnish check, certified check, cashier's check or cash. If the successful bidder is secured by check, purchaser may not take possession of the vehicle until bank verification that the check has cleared. Security deposited by · unsuccessful bidders will be returned as soon as practicable after the opening. 5. Preparation of Bids: Bids shall be submitted on the forms provided, or copies thereof, and must be signed by the bidder or its authorized representative. Any corrections to entries made on bid forms should be initialed by the person signing the bid. 6. Receipt and Opening of Bid: Bids shall be submitted prior to the time fixed in the Notice of Sale. Bids received after the time indicated shall be returned unopened. 7. Withdraw of Bids: Bids may be withdrawn at any time prior to the opening upon written or telephone request of the bidder. 8. Presence of Bidders at Opening: At the time and place fixed for openings bids, the contents of all bids will be made public for the information of all bidders and other interested parties, who may be present in person. 9. Award of Sale: The sale shall be awarded to the highest qualified bidder as son as practicable after the bid opening. The City reserves the right to waive any informality or irregularity in bids at its discretion. All items must be removed within 30 days of notification of award. 10. Reïection of bids: The City reserves the right to reject any or all bids. · . CITY OF ST. JOSEPH, MINNESOTA PROPOSAL TO PURCHASE SNOW PLOW TRUCK 1978 FORD L 8000 To the City of S1. Joseph 25 College A venue North S1. Joseph MN 56374 The undersigned has examined the equipment offered for sale and proposes to purchase it ITom the City of S1. Joseph for the price set forth below: 1978 Ford L 8000 Dump Truck VIN# K800VCA9490 $ Bid security in the total amount shown above accompanies this proposal. It is understood that the right is reserved by the City to reject any and all bids and that bids may not be withdrawn after the bids are opened. . Respectfully submitted, State whether bidder is: Individual Name Partnership Names of Partners: Signature Corporation State in which incorporated Title (if applicable) Municipality Address Address Phone NOTE: Bids close at 2:00 PM - November 15,2001 . . Please advertise the following as a legal ad in the first possible edition of the St. Cloud Times ,/ Snow Plow Truck: The City of St. Joseph is disposing of a surplus dump truck by sealed bids, at 2:00 PM November 15,2001, The truck is a 1978 Ford L 8000 Dump Truck and includes a 5 yard box with sander and a 12 foot reversible plow. Bid forms are available by calling the City Offices at 320-363-720 I. Please place the following ad in the next edition of the LMC Cities Bulletin SnO\v Plow Truck: The City of St. Joseph is disposing of a surplus dump truck by sealed bids, at 2:00 PM November 14,2001. Bidders should inform themselves fully of the condition of the vehicles and equipment offered for sale. The truck is a 1978 Ford L 8000 dump truck; VIN#K800VCA9490. Includes 5 yard dump box with sander and a 12 foot reversible plow. Automatic transmission with a 3208 Diesel Cat engine. The trucks can be viewed by calling the St. Joseph City Offices at (320) 363-7201 and are available for viewinglinspection Monday through Friday between 8:00 AM and 3:00 PM. Bids forms are available by calling 320-363-7201 or at the City Offices, 25 College Avenue North. . . . MEMORANDUM Date: October 31, 200 I To: Honorable Mayor Hosch and Members of the City Council From: Judy Weyrens Re: IRS Section 125 Plan The ASFME contract when settled included a provision whereby the City would offer a plan for pre tax dollars or a Section 125 Plan. The regulations that must be followed are numerous and change frequently. Therefore, it is not practicable for the City Office to administer such a plan. There are very few companies that administer their own plan. I waited until now to look at plans because it does not make sense to begin a program in the middle of the year. I have contacted three companies and am requesting the City enter into an agreement with Stanton Group for administration of the Flex program. . The cost of the program is $ 125 per month plus the one time fee of$ 1200 plus an annual fee of$ 550.00. This cost will be covered by the monies not paid for FICA and Medicare. The montWy health/dental/life insurance premium paid by the City is $ 9,500.00. With the employee paying 20% of the premium and using pre-tax dollars, the City will have a reduced tax liability of$ 145.35. The City will have a further reduced liability with additional deferment of employees. Therefore, this program will be paid for by the reduction of tax liability. $ 9,500 x 20% = $ 1,900.00 20% employee responsibility $ 1,900 x 7.65% = 145.35 . - . · Flexible Spending Account Administration Overview Flexibie ~sending Account Plans, also called FSA Plans or Section 125 Plans, allow employee, to convert otherwise taxable income into tax-rree health care and dependent care benefits~/This results in tax savings for employers, too. Emplû,yees can increase their take-home pay and employers can reduce payroll taxes. It's a win-win opportunity. Employees choose to contribute a portion of each paycheck to their Flexible Spending Account. As eligible expenses are incurred, employees are reimbursed with funds rrom their Flexible Spending Accounts. Reimbursements can be at the point of sale through the use of a debit card linked to the employee's flexible spending account or after the fact through the submission of claims supported with receipts. Employees are, in essence, reimbursing themselves for eligible medical and dependent care expenses with nontaxable dollars. Advantages of Outsourcing to Stanton Group · Stanton Group can take the administrative hassle out of offering an FSA Plan. We have been administering FSA Plans for over 15 years. Our experience and expertise allow us to provide you with the complete package of recordkeeping and communication services necessary to make your Plan a success. · STANTON I City of St. Joseph GROUP October 15, 2001 , Flexible Spending Account Administration . Plan Design Stanton Group will work with you to design the FSA plan that best suits the needs of City of St. Joseph. We will guide you through the process'of choosing your Plan components and will ensure your Plan stays in compliance with all applicable laws. As part of our FSA Plan Design services, we will provide you with the following: · Plan Document (for review by legal counsel) · Summary Plan Description (for review by legal counsel) · Reimbursement Schedule customized to City of St. Joseph's payroll dates Implementation Stanton Group begins implementation of your FSA Plan by: · Attending group employee meetings outlining the benefits of participation in the FSA Plan · Preparing a Employee Communication Package consisting of: . - Summary Plan Description - Enrollment FonnlIVR or Web site Enrollment Instructions - WorksheetslBudget forms for: · Health Care · Dependent Care · Orthodontia - Reimbursement Request Instructions - Sample Reimbursement Request Form · Providing access to our interactive Web site. - View Account Balances - VerifY Receipt of Reimbursement Requests - Check Claim Status - Review Account History - Check Reimbursement Deadlines · Allowing use of Stanton Group's IVR or Web enrollment . · Performing Section 125/129 Discrimination testing. STANTON I City of 51. Joseph GROUP October 15, 2001 ~ , · Flexible Spending Account Administration Enrollment into the FSA Plan can be handled completely at your location. Stanton Group will accept an enrollment file rrom your system that can be uploaded electronically into our system. We also make available our Web site and our IVR enrollment system at no additional cost for clients that wish to simplify the enrollment process. Finally, we can input enrollment manually for an additional charge. Stanton Group completes the implementation of your FSA Plan by setting up participant records and reimbursement procedures in our system. We then administer your plan by providing all the services outlined on the following pages. Ongoing Services Stanton Group will monitor and track FSA participant account information and provide the following services directly to participants: · Issue Flex Convenience Cards® and cardholder instructions. · Review and process Reimbursement Request Forms daily. · Distribute participant reimbursement checks and/or make automatic direct deposits · daily (or according to the reimbursement rrequency selected). · Hold client funds up to (60 day claims estimate depending on replenishment process) in a Stanton Group bank: account to allow for immediate FSA disbursements by debit card and daily processing. · Reconcile and monitor client deposit account. · Send an explanation of payment to participant's home. · Administer a run-out processing period each plan year. · Send a remaining balance letter - in the fourth quarter of the plan year. · Provide COBRA notification and track continuing eligibility for any participant's termination of employment. Reports Stanton Group will also produce reports for your management team and complete all the necessary government reporting forms. We will: · Generate management reports on a regular schedule. (Reports can be customized and emailed to further enhance their usefulness. · Distribute forfeiture management reports after run-out processing period. · Complete annual 5500 series government forms. · · Perfonn annual Sections 125/129 discrimination testing. STANTON I City of 81. Joseph GROUP October 15, 2001 , , Flexible Spending Account Administration . Optional Service Stanton Group Flex Convenience'E' card The Stanton Group Flex Convenience® card is a debit card that simplifies and enhances the health care purchasing power of individuals holding funds in Flexible Spending Accounts. It may be used to access both Health Care and Dependent Care Account funds. The Flex Convenience® card significantlý reduces the time, cost and administrative burdens on employees, employers and plan administrators. How the Flex Convenience® card works Without a Flex COllvelliellce® card, employees set aside pretax income from their paychecks in an FSA account. They must then use after-tax money for medical expenditures and mail necessary claim forms and receipts for reimbursement from the FSA account. The Stanton Group Flex Convelliellce® card streamlines the claims process by allowing employees immediate access to their FSA account, much like a debit card allows one to access a bank account. Our system screens all transactions by eligibility of the merchant, cardholder, . and account fund balances. The system authorizes transactions that meet all criteria and then allows our service representatives to review the purchases using our on-line real time system. Cardholders eliminate the hassles of claim submission and waiting for a check. The card reduces paper claim forms, check writing and time for reimbursement. (Plan sponsors utilizillg the Flex COllvelliellce® card are required to pre-fund the account.) Advantages of using the Flex Convenience® card ® The Flex Convenience card has been found to be extremely popular by the employers who provide this option. When you consider the four primary barriers to participation: confidentiality of claims information, expenses generally paid before recovery even though amounts are already payroll deducted, claims submission hassles, and the delay in receiving recoveries, you can understand the popularity of the Flex Convenience® card. Because many of these barriers are effectively eliminated, statistics show that overall participation levels in FSA plans increase significantly, sometimes as much as doubling in enrollment. The Flex Convenience® card is a registered trademark of mbi. . STANTON I City of St. Joseph GROUP October 15, 2001 . Flexible Spending Account Administration Efficient Administration Stanton Group's state-of-the-art FSA administration system is carefully designed with the following criteria in mind: · EFFICIENCY - Our system assures the integrity of the data provided for plan administration - both by the employer and by the employee. The system facilitates prompt and accurate processing of all financial and employee claims data and provides output of the data that is easily understood by plan sponsors and plan participants alike. · PROFICIENCY - The employer is kept up to date on legislative developments, plan requirements, discrimination testing, and government form filing. · CONFIDENTIALITY - Our system ensures 100% confidentiality in claims processing. Often, employers do not wish to be the claims examiner who reviews private employee medical claims. As an independent third-party administrator, Stanton Group can help avoid potential employee relations issues and the resulting decrease in participation. · CONVENIENCE - Participants receIve account statements each time a . reimbursement is made. In addition, participants may access their personal benefit information at any time through our Interactive Voice Response (IVR) telephone system or at our Web site over the Internet. Direct deposit of participant reimbursements eliminates extra trips to the barue Participants can also elect to be notified by email every time Stanton Group receives or pays their claim. · FUNDING - The employer withholds and retains funds :trom participant paychecks. A cash deposit is maintained with Stanton Group to provide immediate funding for debit card transactions and to cover disbursements of manual claim reimbursements. Each day Stanton Group summarizes and totals the debit card transactions and the disbursements for manual claims, at which time the deposit account is replenished. The required amount in the deposit account is contingent on the replenishment option elected by City of St. Joseph. Two months ofFSA contributions :trom employee's payroll is maintained ifreplenishment is through check or wire transfers. If you prefer to have the deposit account replenished by auto debit, the deposit account can be maintained at an amount equal to FSA contributions from a single payroll. We encourage the latter method. . STANTON I City of St. Joseph GROUP October 15, 2001 Flexible Spending Account Administration . Customer Service Stanton Group's Flexible Spending Account department has an Interactive Voice Response (IVR) system and a Web site that can be accessed 7 days a week, 24 hours a day. Through the IVR system, participants can change their addresses, request foTITIS, and inquire about the following infonnation regarding their health care and/or dependent care account(s): . Account Infonnation - Current balance - Year-to-date contributions - Annual election . Status of a Claim - Last two claims submitted - Date of most recent reimbursement check - The next two claim deadline dates Employers may also choose to conduct emolhnent through the IVR system. . The IVR is accessed through a toll free phone number and requires a PIN for confidentiality. Callers can opt out ofIVR and speak with one of our Customer Service Representatives during regular business hours (8:00 a.ill. to 5:00 p.m. Central Time). Our interactive Web site also requires a PIN for confidentiality and enables participants to view account balances, sign up for direct deposit, verify receipt of reimbursement requests, check claim status, review account history and check reimbursement deadlines. It is also a convenient place to review plan highlights. Additionally, questions may be submitted via our Flexible Spending Account Customer Service e-mail address, accessible through our Web site. . STANTON I City of St. Joseph GROUP October 15, 2001 " ~ . Flexible Spending Account Administration Administrative Fees Fees with Flex Fees without Flex Convenience® Card Convenience® Card .. /1) One-time Plan Installation and Set-Up ¡ (includes preparation of Plan Document, Summary Plan Description and Enrollment meetings) $1,200.00 $1,000.00 2) Monthly Per Participant Fee: $5.65* $5.15* Minimum Monthly Fee* $125.00 $100.00 3) FSA Annual Renewal Fee (Includes re- enrollment, 5500 reporting, discrimination testing, remaining balance letters, and forfeiture reports.) Renewal Fee based on participant $550.00 $450.00 count at end of prior plan year. . (plus $2.50 per participant for manual enrollment and payroll reporting) 4) Optional printing of Employee Communication Materials referred to in # 1. vary in price ftom $1.00 - $3.00 per packet This proposal is based on the following assumptions: Fees quoted with and without Stanton Group debit card. Additional set-up fee for travel expenses outside the Minneapolis/St. Paul metropolitan area. A participant is a person enrolled in Health Care and/or Dependent Care Accounts. Renewal fees are not applicable in the first year. Any special ad hoc reporting or ITS coordination will be subject to additional charges based on Time and Materials. Stanton Group fees described above are valid for plan years commencing by March 31, 2002. . STANTON I City of S1. Joseph GROUP October 15, 2001 . Information about Stanton Group . Our Vision To be a catalyst in our clients' success through the delivery ) oj innovative compensation and benefit solutions. Our History Stanton Group is a leading consulting and administration firm specializing in compensation and benefits. Stanton Group was formed by the merging of DCA, Stanton Associates, and the Nevin Group. These companies combined their areas of expertise to create a cohesive organization that provides its clients with a full spectrum of solutions to meet the changing needs and concerns of to day's employers. DCA began in 1953 as a retirement planning and administration firm. Over the years, DCA expanded its range of expertise to include a wide variety of employee benefits consulting and administrative services. The compensation experts at Stanton Associates joined DCA in 1976, bringing strong compensation knowledge to DCA's abundant benefits expertise. The two groups operated under the name of DCA until June 2000, when they joined with the Nevin Group, a leader in the insurance services and corporate benefits industry. Our experience and expertise make Stanton Group the clear choice for employers large and small, . public and private. Our Areas of Expertise Stanton Group is committed to developing innovative products and services to help our clients save valuable time, make the most of their employees and resources, and boost their bottom line. We offer a broad spectrum of business services, including: Retirement Plan Services Compensation and Benefits Consultinl! · Defined Contribution and · Executive Compensation Defined Benefit Plan Design · Base Pay, Incentive, and Bonus Plans · Daily and Balance Forward RecûTdkeepmg · Surveys · Rollover Services · Health and Welfare Plan Design · Employee Communication and Education · Full Cafeteria Plans · Compliance and Reporting · Actuarial Services Trust Services · Procurement Trustee and Custodial Services · Benefits Account Management · · Investment Management Benefits Administration · Trust and Estate Planning · Flexible Spending and Transportation Financial and Insurance Services Accounts Stocks · COBRA/Continuation · Mutual Funds · Benefit Enrollment Services · Government Securities · Employee Communication and · · Bonds Education · Annuities, Variable Annuities · Compliance and Reporting · Insurance . STANTON City of 81. Joseph GROUP October 15, 2001 ~SeJ 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation . October 1, 2001 RE: St. Joseph, Minnesota 1999 Joseph Street Improvements 1999 S1. Joseph Business Park Improvements A-STJOE 9804.00 & 9904.00 Honorable Mayor and City Council c/o Ms. Judy Weyrens City Administrator City of St. Joseph P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the City Council Enclosed please find Application for Payment No.4 (FINAL) and the Cost Split for this project. Work is complete I recommend payment. .' You will note on page 4 of the application for payment an extra work item, "televise sanitary sewer", in the amount of $3,239.88. Last year as the major construction items were nearing completion, I asked the Council for approval to televise the sanitary sewer on this project. Our practice on recent projects has been to televise newly installed lines to be certain there is no debris in the lines, and to be sure none of the pipe or wye connections have been damaged during backfilling operations. This is a common practice and Dick Taufen and I both believe it is worth the cost to have a permanent record of the pipe condition. The Council decided not to do the televising, feeling it shouldn't be necessary with a new installation. At the time this was being discussed, I had submitted a change order to the Contractor for the work. The Contractor signed the change order, returned it to us, and proceeded to do the work. By the time I notified him the televising had been disapproved, the work had been completed. Since the Contractor went forward in good faith, I recommend payment for this item as extra work. The televising did have value in that we found one segment of sewer with considerable dirt in the line. Dick Taufen and I believe televising these deep lines is very important. It helps verify the finished product is sound, and allows us to verify wye locations if a question should arise in the future. If you agree with this submittal, please sign all copies and distribute as follows: S. J. Louis Construction SEH City of St. Joseph . When payment is made, please sign the enclosed escrow release and fax to U.S. Bank (320.259.8362). Short Elliott Hendrickson Inc. . Your Trust8d Resource . Equal Opportunity Employer Honorable Mayor and City Council October 1 ;2001 Page 2 . The following final paperwork are for your files: · Lien Waivers · Consent of Surety Company to Final Payment · IC-134 State Withholding Fonn · Final Statement .If you have any questions, please feel free to call us. Sincerely, œi(~ J eph R. Bettendorf, PE. . 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November' 1 , 2001 ~5~tJ SHORT ELLIOTT HENDRIGKSON ING Multidisciplined. Single Source. "'SBi 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation -- November 1,2001 RE: St. Joseph, Minnesota 2002 Street Improvement SEH No. A-STJOE 0204.00 Honorable Mayor and City Council c/o Ms. Judy Weyrens City Clerk! Administrator 1 City of St. Joseph 25 College A venue North PO Box 668 St. Joseph, Minnesota 56374-0668 Dear Mayor and Members of the City Council: Enclosed IS the Feasibility Report for the above referenced improvement. It includes recommendations, probable costs, and estimated assessments. Please contact me if you have any questions. . Sincerely, ~--ß.Þ~ Amy B. Schaffer, P .E. Project Engineer djg w:lstjoe\0204\reportlTeport.doc . .~ Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer 2002 Street Improvement ~ Feasibility Report St. Joseph, Minnesota SEH No. Ä-ST JOE 0204.00 November 1, 2001 ) I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the . laws of the State of Minnesota. ~~.~ J Amy B. Sch fer, P .E. Date: 11/01/01 Lie. No.: 40543 Short Elliott Hendrickson Inc. 1200 25th A venue South \ P.O. Box 1717 . St. Cloud, MN 56302-1717 ~ 320.229.4300 Table of Contents ~ Letter of Transmittal Certification Page Table of Contents Page 1.0 Scope ............................................................................................................1 2.0 Feas i bility .....................................................................................................2 3.0 Backgrou nd ..................................................................................................2 3.1 Capital Improvement Program ........... ........................................ ............2 3.2 State Aid...... ......... .................................................................................2 3.3 Streets ................................................................................................... 2 3.4 Alleys........................ .............................................................................3 3.5 Storm Sewer..........................................................................................3 3.6 Sanitary Sewer......................................................................................4 3.7 Water Main ...................................... ......................................................4 . 4.0 Proposed 1m prove me nts.............................................................................4 4.1 Second Avenue NW . ..................................... ........... ................... ..... .....4 4.1.1 Minnesota Street W to Birch Street W...................................................4 4.1.2 Birch Street W to CSAH 75 ...................................................................5 4.2 First Avenue NW ................ .......................... ...... ....... ........... ........... .......5 4.2.1 Minnesota Street to CSAH 75................................................................5 4.2.2 Mimlesota Street to Ash Street.............. ..... ................. ......... ...... ..... .......5 4.2.3 Ash Street to Birch Street.......... .................. ........................ ........ ...........6 4.2.4 Birch Street to CSAH 75...... ...... ........... ..... ......... ............... .............. ......6 4.3 Second A venue NE ...... .........................................................................6 4.3.1 Ash Street to Alley North. ............. ..... ......... ....... ....... .............................6 4.4 Birch Street W................................. .......................................................6 4.4.1 Second A venue to College A venue ........................................................6 4.4.2 Second A venue to First A venue........... ..... .............................................7 4.4.3 First A venue to College A venue ............................................................ 7 4.5 Ash Street W.......................................................................................... 7 4.5.1 Second A venue to College A venue........................................................ 7 4.5.2 Second A venue to First Avenue ................. ............ ............ .............. ...... 7 4.5.3 First A venue to College A venue ............................................................8 . 4.6 Ash Street E...........................................................................................8 ~ SEH is a registered trademark of Short Elliott Hendrickson Inc. Feasibility Report A-ST JOE 0204.00 City of S1. Joseph, Minnesota Page i -- Table of Contents (Continued) 4.6.1 College Avenue to First Avenue ............................................................8 4.6.2 First A venue to Second A venue .............................................................8 4.6.3 Second A venue to Third A venue ...........................................................8 4.7 Alley Block 8 ..... .... .... ....................... ........ ..............................................9 4.7.1 North and West Legs ............... .... ....... .... ..... ....... ... .......... ........ ...... ....... ..9 4.7.2 North Leg ............. .... .......... ..... ........ ........... .,..... .... ...... .......... .... ....... ... ...9 4.7.3 Alley Block 8 - West Leg.......................................................................9 4.8 Alley Block 9 ..................................................... ................................ .....9 4.8.1 West Leg................................................................................................. 9 4.9 Alley Block 11 ........................................................ .......... ........ ..............9 4.9.1 North and East Legs .............. ............ .... ..... .......... .............. .......... ..........9 4.9.2 North Leg ................ ........ ...... ... ............. ............. ..... ...... ...... ......... ..........9 4.9.3 East Leg................................................................................................l 0 4.10 Alley Block 12......... .................................................. ............ ....... .... ......10 4.1 0.1 North, South, West, and East Legs.........................................................1 0 . 4.10.2 West Leg and East Legs .........................................................................10 4.11 Alley Block 13. ....................................................... ..... ........ .... .......... ... ..1 0 4.11.1 North, South, West, and East Legs.........................................................1 0 4.11.2 South and East Legs ...............................................................................10 4.12 Alley Block 2 Loso's 5th Addition ............................................................10 4.12.1 South, West, and East Legs ............. ..................................... ........ ....... ...10 4.12.2 South Leg .... ......... .... ........ ...... ........ ............................. ..... ............. ..........10 4.13 Alley Block 3 Loso's 5th Addition....... ................................................... ..11 4.13.1 East and West Legs ............ ... ........... ... ................ ......... ....... .... ............ ...11 5.0 Easements .......... ............... ......................... .................. .......... ........ .... ..... .... .11 6.0 Probable Costs. ................................ ........................... .......... ............ ......... .11 7.0 Assessme nts............................................................................................... .12 7.1 Financing Options ....................... .......................................................... .12 List of Tables Table 1 Opinion of Probable Cost 11 . Table 2 Proposed Assessments 12 Table 3 Funding Allocation 13 ...., 2002 Street Improvement Ä-ST JOE 0204.00 St. Joseph, MN Page ii -- Table of Contents (Continued) List of Exhibits Exhibit 1 Location Map Exhibit 2 Street Reconstruction Exhibit 3 Typical Street Widths Exhibit 4 Storm Sewer Reconstruction Exhibit 5 Sanitary Sewer Reconstruction Exhibit 6 Water Main Reconstruction Exhibit 7 MSA Routes List of Appendices Appendix A Opinion of Probable Cost/Cost Splits Appendix B Preliminary Assessment Roll . . ~ 2002 Street Improvement A-ST JOE 0204.00 St. Joseph, MN Page iii October 30, 2001 ~ Feasibility Report 2002 Street Improvement Prepared for City of S1. Joseph, MÌImesota 1.0 Scope This report covers the proposed reconstruction, overlay, and/or utility replacement for the following streets and alleys in St. Joseph. The project location is shown in Exhibit 1. Construction is proposed for the summer of 2002. Special assessments are proposed for street . reconstruction, concrete curb and gutter, and underground utilities. Second Avenue NW Minnesota Street W to CSAH 75 First Avenue NW Minnesota Street W to CSAH 75 Second Avenue NE Ash Street E to Alley north Birch Street W Second Avenue NW to College A venue N Ash Street W Second Avenue NW. to College Avenue N Ash Street E College Avenue N to Third A venue NE Alley Block 8 North and West legs Alley Block 9 West leg Alley Block 11 North and East legs Alley Block 12 North, South, East, and West legs Alley Block 13 North, South, East, and West legs Alley Block 2 Loso's 5th Addition South, East, and West legs Alley Block 3 Loso's 5th Addition East and West legs . ~ 2002 Street Improvement A-ST JOE 0204.00 St. Joseph, MN Page 1 2.0 Feasibility - Having investigated the facts relating to construction of the proposed improvements, it is my opinion, from an engineering standpoint, that this project is feasible, cost-effective, and necessary. 3.0 Background 3.1 Capital Improvement Program The proposed reconstruction is part of the St. Joseph Capital Improvement program scheduled for 2002 construction. 3.2 State Aid All of the streets, except Second Avenue NE and East Ash Street from First Avenue NE to Third Avenue NE, are on the City's Municipal State-Aid (MSA) street system. Nearly 100 percent of the cost to construct street, curb and gutter, and sidewalk on these streets are eligible for state-aid funds. We estimate 70 percent of the storm sewer costs will also be state-aid eligible. There has been concern regarding the City's eligibility for a state-aid apportionment this year due to the understated population figures from the 2000 federal census. It appears we will have the necessary documentation to establish our population . as over 5,000 in the year 2000. 3.3 Streets Most of the above mentioned streets were constructed III approximately 1960 and have served their useful life. Newly reconstructed streets should provide a 20-year design life, depending on traffic. These streets have had an approximate 40-year life and need to be reconstructed. The proposed street improvements are shown in Exhibit 2. Second Avenue NW was reconstructed in 1987 and the existing surface is still relatively sound. Therefore, we will only need an - overlay on this street. The proposed street reconstruction will consist of completely removing the existing street and replacing it with new materials. The proposed typical street widths are shown in Exhibit 3. All streets will be built to a 9-ton pavement section. Streets designated to State-Aid are required to be 9-ton. The commercial streets and alleys will have a slightly thicker pavement section. The residential and commercial use streets are shown below. . -,.,- 2002 Street Improvement Ä-ST JOE 0204.00 St. Joseph, MN Page 2 - -- Commercial Use Second Avenue NW Minnesota Street W to CSAH 75 First Avenue NW Minnesota Street W to CSAH 75 Birch Street W Second Avenue NW to College A venue N Ash Street W Second Avenue NW to College A venue N Ash Street E College Avenue N to First Avenue NE Alley Block 8 North and West legs Alley Block 9 West leg Alley Block 11 North and East legs Residential Use Second Avenue NE Ash Street E to Alley north Ash Street E First A venue NE to Third A venue NE Alley Block 12 North, South, East, and West legs . Alley Block 13 North, South, East, and West legs Alley Block 2 Loso's 5th Addition South, East, and West legs Alley Block 3 Loso's 5th Addition East and West legs 3.4 Alleys Some of the above mentioned alleys have been considered for reconstruction in the past, but due to the high costs, have not been done. Since we are reconstructing the roads around the alleys, the cost to pave the alleys will likely be more reasonable as part of a larger project, and should be done at this time. The alleys are currently gravel surfaces with the exception of the west leg of Block 9 and the north leg of Block 11. These two legs currently have paved surfaces, but the existing pavement is in poor condition. The proposed typical alley widths are shown in Exhibit 3. 3.5 Storm Sewer Most stonn sewer was installed when the roads were originally constructed in 1960. The existing catch basins and leads will be . removed and replaced when curb and gutter is installed and/or ....... replaced. The exception to this is on First Avenue NW, where we propose to remove and replace the existing stonn sewer mainline, due 2002 Street Improvement Ä-ST JOE 0204.00 S1. Joseph, MN Page 3 - to past problems with fteezing. The proposed stonn sewer ~ improvements are shown in Exhibit 4. 3.6 Sanitary Sewer The existing sanitary sewer system was installed when the Wastewater Treatment Plant was constructed in 1960. The existing sanitary sewer was televised in October 2000. We used that televising report and videos to detennine which areas need to be replaced. The proposed sanitary sewer improvements are shown on Exhibit 5. The sanitary sewer scheduled for replacement in the alleys is in poor condition and should be replaced prior to paving. The sanitary sewer on First A venue NW and Birch Street W is in good condition, but needs to be increased in size. This line will receive flow ftom the County Road 121 lift station, which will serve a large area south of the City. 3.7 Water Main Five blocks of the project area include water main constructed in the 1920's. The remaining blocks include water main constructed in 1950 when the first City water tower was installed. All of the older water main consists of cast iron pipe, which tends to be brittle. Since the - mid-1970's, all water main in St. Joseph has been constructed of ductile iron pipe, which is more flexible and durable. We recommend all old water main be replaced with new ductile iron pipe. In addition to being constructed of cast iron, the old pipe was in service long before the City had an iron removal plant. This pipe is caked with iron deposits which affects its hydraulic capacity and the quality of the drinking water. If St. Joseph decides to chlorinate the water supply, the older pipes will shed iron deposits for a year or two as the pipes clean themselves up. Pipe installed after the 1971 water treatment plant was constructed will not have this problem. This will make a significant difference in the water quality during those first two years after we chlorinate. The existing water main system was installed in 1960 and before. The proposed water main improvements are shown in Exhibit 6. 4.0 Proposed Improvements 4.1 Second Avenue NW 4.1.1 Minnesota Street W to Birch Street W The proposed overlay will consist of milling approximately 1.5 inches of existing bituminous surface on the outside 6 feet on each side of the . street along the existing curb and gutter. The thickness of the new layer will be 1.5 inches at the gutter line and 2 inches at the crown, or -.-.. center of the street. The existing curb and gutter will remain in place. 2002 Street Improvement Ä-ST JOE 0204.00 St. Joseph, MN Page 4 - Existing manhole' and valve box castings will be raised to match into ~.- the new surface. 4.1.2 Birch Street W to CSAH 75 The proposed overlay will consist of milling approximately 2 inches of existing bituminous surface across the entire street. This block has deteriorated more than the two blocks south to the, but can be fixed without reconstructing the entire street. The thickness of the new layer will be 2 inches at the gutter line and 2.5 inches at the crown, or center of the street. The existing curb and gutter will remain in place. Existing manhole and valve box castings will be raised to match into the new surface. 4.2 First Avenue NW 4.2.1 Minnesota Street to CSAH 75 The proposed street section will consist of 2 inches bituminous wear, 2 inches bituminous base, and 8 inches of Class 5 aggregate base. The existing striping for parking and crosswalks will be repainted. We also propose to remove and replace existing stonn sewer mainline . and catch basins. We will replace the mainline pipe with 18 inch reinforced concrete pipe (RCP). The existing stonn sewer mainline is misaligned, cracked, and freezing. The existing 6 inch water main will also be removed and replaced with a new 12 inch water main. The proposed 12 inch line will connect to an existing 12 inch line at the alley south of Ash Street. Weare proposing to increase the size of the water main to allow for future extension of the 12 inch line to the undeveloped area northwest of the City. The existing services and hydrants will also be removed and replaced. The specific block by block improvements are listed below. 4.2.2 Minnesota Street to Ash Street On this block, we propose to remove and replace concrete curb, gutter, and driveway aprons on the east side. The curb, gutter, and sidewalk on the west side will remain in place. The exception being to remove and replace 50 feet of curb, gutter, and sidewalk in front of the old fire hall. . We also propose to remove and replace the sanitary sewer manhole ....... located near the intersection of First A venue NW and Minnesota Street. This manhole is currently a brick-built structure and is 2002 Street Improvement A-ST JOE 0204.00 St. Joseph, MN Page 5 deteriorating. Bypass pumping will need to be included to divert the -- flow while the new manhole is being installed. 4.2.3 Ash Street to Birch Street On this block, we propose to remove and replace curb and gutter on the east side of the street rrom Ash Street to the alley north. The rest of the block will be reconstructed with new concrete curb, gutter, and driveway aprons on both sides. We also propose to remove the existing 12 inch sanitary sewer pipe and replace it with a new 15 inch mainline. We propose to increase the size of the sanitary sewer mainline to allow for future flow into the pipe rrom the undeveloped areas south of the City. The existing services will also need to be removed and replaced. 4.2.4 Birch Street to CSAH 75 We propose this block be reconstructed with new concrete curb, gutter, and aprons on both sides. The new curb on the east side of the road will be surmountable. A retaining wall will need to be installed on the west side of the street due to the abrupt change in elevation between . the street and yard. Or, if we can get a temporary construction slope easement rrom the property owner, we will regrade the boulevard and yard to produce an acceptable slope to the street. 4.3 Second Avenue NE 4.3.1 Ash Street to Alley North We propose this block be reconstructed with new concrete curb, gutter, and driveway aprons on both sides. The proposed street section will consist of 1.5 inches bituminous wear, 2 inches bituminous base, and 6 inches of Class 5 aggregate base. We also propose to install a new 6 inch water main line along this block. The new line will connect into the existing 6 inch line on Ash Street. 4.4 Birch Street W 4.4.1 Second A venue to College Avenue The proposed street section will consist of 2 inches bituminous wear, 2 inches bituminous base, and 8 inches of Class 5 aggregate base. .. The existing 6 inch water main will be removed and replaced with a new 8 inch water main line. The existing services and hydrants will ..., also be removed and replaced. 2002 Street Improvement A-ST JOE 0204.00 St. Joseph, MN Page 6 The specific block by block improvements are listed below. -- 4.4.2 Second A venue to First Avenue On this block, we propose to remove and replace existing curb and gutter on the south side of the street. The rest of the block will be reconstructed with new concrete curb, gutter, and driveway aprons on both sides. The new curb on the north side of the road will be sunnountable. The existing sidewalk along the El Paso Restaurant will remain in place. We also propose to remove the existing 12 inch sanitary sewer pipe 1 and replace it with a new 18 inch line. We propose to increase the size of the sanitary sewer mainline to allow for future flow into the pipe fTom the undeveloped areas south of the City. The existing services will also need to be removed and replaced. 4.4.3 First A venue to College Avenue On this block, we propose the existing curb and gutter fTom First A venue to the alley east along the south side of the street will remain in place. New concrete curb, gutter, and driveway aprons will be . installed fTom the above mentioned alley to College A venue. The north side of the street for this block will be reconstructed with new concrete sunnountable curb and gutter. The striping for parking and crosswalks will be repainted. 4.5 Ash Street W 4.5.1 Second A venue to College Avenue The proposed street section will consist of 2 inches bituminous wear, 2 inches bituminous base, and 8 inches of Class 5 aggregate base. The striping for parking and crosswalks will be repainted. The existing 6 inch water main will be removed and replaced with a new 8 inch water main line. The existing services and hydrants will also be removed and replaced. The specific block by block improvements are listed below. 4.5.2 Second Avenue to First Avenue On this block, we propose existing curb and gutter along the south side of the street from Second A venue to the midpoint to the alley east remain in place. On the north side of this block, the existing curb, . gutter, and sidewalk from Second A venue to the Post Office driveway ...., will also remain in place. The rest of the block will be reconstructed 2002 Street Improvement A-ST JOE 0204.00 Sf. Joseph, MN Page 7 with new concrete curb, gutter, and driveway aprons on both sides of -- the street. We also propose to remove and replace the sidewalk on the north side of the street from the existing sidewalk at the Post Office driveway east to First A venue. 4.5.3 First A venue to College Avenue On this block, we propose to remove and replace existing curb and gutter along the north side of the street and the section from CoIIege A venue east to the aIIey on the south side. The rest of the block will be reconstructed with new concrete curb, gutter, and driveway aprons on both sides of the street. 4.6 Ash Street E 4.6.1 College A venue to First Avenue On this block, we propose to remove and replace existing curb and gutter on both sides of the street from CoIIege A venue to the alley east. The existing sidewalk on the north side of the street from College A venue to the alley east wiII also be removed and replaced. The rest of the block will be reconstructed with new concrete curb, gutter, and driveway aprons on both sides. The proposed street section will consist . of2 inches bituminous wear, 2 inches bituminous base, and 8 inches of Class 5 aggregate base. The striping for parking and crosswalks will be repainted. The existing 6 inch water main will be removed and replaced with a new 8 inch water main line. The existing services and hydrants will also be removed and replaced. 4.6.2 First A venue to Second A venue All existing curb and gutter on both sides of this block will be removed and replaced. Existing sidewalk on the north side of the street will also be removed but not replaced. We propose the rest of this block be reconstructed with new concrete curb, gutter, and driveway aprons on both sides of the street. The proposed street section will consist of 1.5 inches bituminous wear, 2 inches bituminous base, and 6 inches of Class 5 aggregate base. The existing 6 inch water main will be removed and replaced with a new 6 inch water main line. The existing services and hydrants will also be removed and replaced. . 4.6.3 Second Avenue to Third Avenue ~ On this block, we propose to remove and replace existing curb and gutter on the north side of the street. The south side of this block will 2002 Street Improvement A-ST JOE 0204.00 S1. Joseph, MN Page 8 be reconstructed with new concrete curb, gutter, and driveway aprons. -- The proposed street section will consist of 1.5 inches bituminous wear, 2 inches bituminous base, and 6 inches of Class 5 aggregate base. The existing 6 inch water main will be removed and replaced with a new 6 inch water main line. The existing services and hydrants will also be removed and replaced. 4.7 Alley Block 8 4.7.1 North and West Legs This block currently has a gravel surface. We propose this block be reconstructed with 2 inches bituminous wear, 2 inches bituminous base, and 8 inches of Class 5 aggregate base. The specific block by block improvements are listed below. 4.7.2 North Leg There are no specific improvements for this leg. 4.7.3 Alley Block 8 - West Leg . We propose to remove and replace existing sanitary sewer pipe and services. The existing sanitary sewer mainline is broken, cracked, has offset joints or roots growing in it, and needs to be replaced. 4.8 Alley.Block 9 4.8.1 West Leg This is currently a paved alley that has deteriorated to the point that reconstruction is recommended. We propose this leg be reconstructed with 2 inches bituminous wear, 2 inches bituminous base, and 8 inches of Class 5 aggregate base. 4.9 Alley Block 11 4.9.1 North and East Legs We propose this leg be reconstructed with 2 inches bituminous wear, 2 inches bituminous base, and 8 inches of Class 5 aggregate base. 4.9.2 North Leg This is currently a paved alley that has deteriorated to the point that reconstruction is necessary. . For this leg, we propose to remove and replace the existing sanitary ...... sewer pipe and services. The existing sanitary sewer mainline is 2002 Street Improvement A-ST JOE 0204.00 St. Joseph, MN Page 9 broken, cracked, has offset joints or roots growing in it, and needs to - be replaced. 4.9.3 East Leg This block currently has a gravel surface. 4.10 Alley Block 12 4.10.1 North, South, West, and East Legs This block currently has a gravel surface. We propose this block be reconstructed with 1.5 inches bituminous wear, 2 inches bituminous base, and 6 inches of Class 5 aggregate base. 4.10.2 West Leg and East Legs For this leg, we propose to remove and replace the existing sanitary sewer pipe and services. The existing sanitary sewer mainline is broken, cracked, has offset joints or roots growing in it, and needs to be replaced. 4.11 Alley Block 13 . 4.11.1 North, South, 'Vest, and East Legs This block currently has a gravel surface. We propose this block be reconstructed with 1.5 inches bituminous wear, 2 inches bituminous base, and 6 inches of Class 5 aggregate base. 4.11.2 South and East Legs We propose to extend a new storm sewer mainline and catch basins fTom Ash Street into the alley to improve the grade and drainage. 4.12 Alley Block 2 Loso's 5th Addition 4.12.1 South, West, and East Legs This block currently has a gravel surface. We propose this block be reconstructed with 1.5 inches bituminous wear, 2 inches bituminous base, and 6 inches of Class 5 aggregate base. 4.12.2 South Leg We propose to extend a new storm sewer mainline and catch basins from Ash Street into the alley to improve the grade and drainage. . ~ 2002 Street Improvement Ä-ST JOE 0204.00 St. Joseph, MN Page 10 4.13 Alley Block 3 Loso's 5th Addition -- 4.13.1 East and West Legs This block currently has a gravel surface. We propose this block be reconstructed with 1.5 inches bituminous wear, 2 inches bituminous base, and 6 inches of Class 5 aggregate base. We also propose to remove and replace the existing sanitary sewer pipe and services. The existing sanitary sewer mainline is broken, cracked, has offset joints or roots growing in it, and needs to be replaced. 5.0 Easements There are no easements required for this project, unless we decide to get a temporary construction slope easement on the west side of First Avenue NW from Birch Street to CSAH 75. 6.0 Probable Costs The probable cost of the improvements noted above are indicated in Table 1. . Table 1 Opinion of Probable Cost Street! Al1ey Construction $707,038 Sanitary Sewer $200,125 Water Main $240,495 Storm Sewer $110,880 Subtotal $1,258,538 Contingency $125,854 Engineering $226,537 Financing $151,024 GRAND TOTAL $1,761,953 For overlay and reconstruction projects, it is current City policy to assess 60 percent of the total project cost to benefiting property owners, and cover the remaining 40 percent with City funds. The City will pay lOO percent of the sidewalk and stonn sewer costs and 100 . percent of the curb and gutter will be assessed. Using these numbers, -..... the cost will be shared as follows. 2002 Street Improvement Ä-ST JOE 0204.00 St. Joseph, MN Page 11 . Table 2 Proposed Assessments Residential Street $49.19 / Lin Ft Commercial Street $67:80 / Lin Ft Overlay $21.47 /LinFt Reconstructed Alley $16.10 / Lin Ft Constructed Alley $24.80 / Lin Ft Curb and Gutter $16.17 / Lin Ft Sanitary Sewer $2,157.35 / Unit Water Main $2,830.74 / Unit 7.0 Assessments The City's policy is to assess a property owner for 100 percent of the tront footage for interior lots. For those on a comer lot, it is policy to assess 100 percent of the short side and 50 percent of the long side. For alleys, the property owner will also be assessed for 100 percent of the abutting footage. Assuming the cost sharing program outlined above, the proposed assessments are as follows. An itemized breakdown of the proposed assessments is located in the appendix. . Sanitary sewer and water main are assessed on a unit basis, with the large water user's assessments capped at two units. 7.1 Financing Options The projected revenue needed to finance the project follows. Special assessments would be levied on abutting property for street, alley, sanitary sewer, and water main construction. Enterprise funds tram the City's sewer and water accou~ts could be used to offset the 40 percent City cost participation in sanitary sewer and water main replacement. The City will have to detennine where the funds will come tram for the 40 percent City cost participation in alley replacement. MSA funds can be used to offset the City's portion of the street costs, and most of the stann sewer costs.· Even though we are assessing the majority of the street costs to abutting property owners, the City is eligible to receive funding for the entire cost of the state-aid eligible items, which is nearly 100 percent of the construction cost on state-aid streets. This may seem like "double dipping", but it is an effective way to leverage your state-aid funds. Your calendar year 2000 allocation was $140,781 for construction and $4,455 for maintenance. For this . project, we would have to commit three animal allocations to cover the .~ unfunded portion of the street and stann sewer cost 2002 Street Improvement A-ST JOE 0204.00 St. Joseph, MN Page 12 - -- Table 3 Funding Allocation Other Enterprise MSA City Item Assessed Funds Funds Funds Total Cost Street Reconstruction $387,526 $258,351 $645,877 Street Overlay $40,887 $27,258 $68,145 Alley Reconstruction $12,751 $8,501 $21,252 Alley Construction $155,109 $155,109 Curb & Gutter $99,470 $99,470 Storm Sewer $108,662 $46,570 $155,232 Sanitary Sewer $56,091 $224,084 $280,175 Water Main $198,152 $138,541 $336,693 Total $949,986 $362,625 $394,271 $55,071 $1,761,953 . . ...,. 2002 Street Improvement A-ST JOE 0204.00 St. Joseph, MN Page 13 - - List of Tables Table 1 - Opinion of Probable Cost Table 2 - Cost Splits Table 3 - Assessments . .. .,., - - List of Exhibits Exhibit 1 - Location Map Exhibit 2 - Street Reconstruction Exhibit 3 - Typical Street Widths Exhibit 4 - Storm Sewer Reconstruction Exhibit 5 - Sanitary Sewer Reconstruction Exhibit 6 - Water Main Reconstruction Exhibit 7 - MSA Routes . .. ~ ~ ! r--'-1 . ~ ,,'--~--"~-~ .' ìJ ¡ L____J - ,¡ '" . 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'. \'.......-1'.... \ , ' h \ ' -- _'" ..~ \ \!: i ¡w~; , ¡,; i I ...¡ ¡ : ~ i 1 Lvi --j'-"""--+' -1 ' ; í \ ~~~¥~\\~\\ \¡\~\ \ \.)V~~ ~(\\ '\ \ \~~ ¡ ikU~J01'~~~lA¡{~~~ n~¿fTTï~\'-i}1 F---L \! ~J L~ c _?\ ~~ \ " " \ ~ I.', \ -\ \ \, \ l:i(""=;:l::':"{~--¡ k" \ i l ' W \ I ! i . ¡ ~ ~-....J~j~l - ~ '\ \~\~' ~µ ~ ,,,,-I \ \ , \ \. \\_,~ \ ! k-¡;r\ =" ,! ! \ ~ \~1j \ ¡ é.1 ! ~~ . ,__v! [I ¡ <t' \ ':L W'~ë."""';> , =4 . \. 1\ ': ' . . ,_..........,~ \" ì 1--->',.=-0<,', í ¡ ¡ LJ.....::\;,.;r±«-~-..:o . :-. I '-..J I :!:: "\ ".{~I \, \, \ \', \ \, \ ~:::.--- \ /1/1\ \ I J....--.-.({ ~J....J...._l""~ 24..... · c Cr.l L' ~-- 'º \ ~ ,,/', '. '\ \ \ \ \\ ,y.:...........- \.-<"..:" 'Ç;:::::-_.. ~--" .. --- --~ Î~"--t/----7' ".......f"'. ~ _1. --,\\ \; \ ' '\ \ "\..~~';-~ \>1\ \..----r:.--~--i I-~_:'r--'--} í.._~_ ¡Jlç_~_~ M.__- L_,_ 1 ''''--...J--.. " G> ..?~,' \ .\ _ " ""'.....-"' .- ~\ \ ! -..-¡ \ '>-.--- it. i 'I -. , ~ ._....("''\ \ \ \ \ \\ i\ '< ..--_;;:--'\\ ' \ ¡" ___.J ~..___l.. 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I ; ¡ . a. ~-.~-~_m'~~~·--~--------.......L--~--î ¡ r-~ @ALLEY BLOCK NUMBER c> ¡ I. ¡ . ! I.l') ~ i i î - .. ", .' ¡ 5 ' ~ OVERLAY 2ND AVE. N.W. . ~~~ STREET RECONSTRUCTION -~ PAVE ALLEYS ~ o 250 500 FILE NO. ST JOE0204. 00 STREET RECONSTRUCTION DA TE: 2002 STREET IMPROVEMENT PROJECT ~~IB;T 10/26/01 ST. JOSEPH, MINNESOTA . ..... ~...,. .'."'. _>":~~::",- ; . ,'H --------- ~ I "J.m, R9.' ~,dK~R~ bJ. l~ '..... ¡ ~ (.- __ .'...... .,....... ----: I- ~ l- ". ..... 1'. -z I 2 . .... ..., ..... '. - >J-- ... , .. '. : . f-- ¡ "'" ...... i ~ I M RE .. I \ . '. ...... 0 ; L·...··'··,· ..........,..... <> ~ = ; ~ ~ ~ ff@'-- I ~ : ~ "'" .. ~ .. ~ _~ :r. ~ ~ :m~ _ B ;;; ;: - .. ffij>-"'! ~ [ill]~~.,.: ""':;; _'" I !š _7 >; ...... '.. ~. ~ ~ '0;( : - "'~ '..,.... . -- - ¡ ==( ì '3 mm ~ ,..,..,...... ""'1: ST. E. = ~ I FI ~T.. I I ~ ,~ liliJ.lli .~. "'. I I ~ : ~ [ill] ......,.. 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L- .. .. i ~ ~ rT . ~ // T ~ I I N i :; A . u : ,~~ ¡ : ¡ <; ~ i . @ALLEY BLOCK NUMBER i . . ------- -- :".I --- ---- -------------- .,." ___ .____ _. .. __._____.. ___.. _m _.._.......__..... ..m.L_...._..· ......... --- .. 52 i (( 1:. . ..._ m_....____ . JJ. " I 1 ; , 0 300 600 ...,~eJ FILE NO. _ STJOE0204.00 LOCATION MAP OA TE: 2002 STREET IMPROVEMENT PROJECT EXHIBIT 10/26/01 ST. JOSEPH, MINNESOTA NO.1 I :t:. "tJ ~ II § >< I I I I I I I ,. I I I I I I -. I I - - Appendix A Opinion of Probable Cost/Cost Splits . . ,.,. g '" ~ ~ O...Jlt) NNf'- ....r-.. CON C\JCDCO '<t(l)Nlt)U')C\Jo)~ ~ Z<C::! ~fit~..... ~~ ~~ ~g ~(õ~g~~fflC!. 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" N ro '" N N " <X) '" en " '" '" '" '" 0 '" <X) 0 ~ 0'" z;¡ z;¡ <6 <6 z;¡ z;¡ <6 '" z;¡ z;¡ z;¡ z;¡ N V> N C\i z;¡ z;¡ z;¡ z;¡ C\i N N .,¡ M M .,¡ .,¡ .,¡ <Ó " <6 Ô I-W V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> '" '" en '" ... c( 0 0 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 §: §: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 "! 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 ~ V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> V> '" f1i ,,' AFSeJ 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation . October 29,2001 RE: St. Joseph, Minnesota County Road 121 Improvement SEH No. A-STJOE 0004.00 14 Honorable Mayor and City Council c/o Ms. Judy Weyrens, City Administrator City of St. Joseph 25 College A venue North P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: This letter amends the Feasibility Report for the County Road 121 Improvement by adding the reconstruction of College Avenue North from Minnesota Street to Ash Street. A location map is enclosed as Exhibit 1. This segment of College Avenue is designated County State Aid Highway 2. We will need to . remove and replace half of the existing pavement to accommodate a force main being installed from the new lift station south of the St. Joseph Township Hall to Ash Street. Construction activities will likely destroy the other half of the street as well. Therefore, since the existing street has served its useful life and is· in poor condition, we asked Steams County to add this block of street to the project. The County agreed to make this change. The work will consist of removing all existing pavement and sidewalk, and constructing a new street section, new concrete curb and gutter, and new sidewalk. In addition to the street work, we recommend replacement of the existing 6-inch water main with a new 8-inch line. Existing water service lines should also be replaced. The existing storm sewer and catch basins appear to be in good condition and do not need to be replaced. There is no sanitary sewer under this segment of College A venue. We do not need any additional right-of-way. Since this is a County State Aid Highway rather than a County Road, Steams County will pay for all roadway costs from back-of-curb to back-of-curb. The City will pay for the sidewalks and for the alley approaches. The probable cost of this addition to the County Road 121 Improvement is $143,100. The County portion of the work is $81,000, and the City portion of the work is $62,100. A detailed cost breakdown is shown in Exhibit 2. Please note that decorative lighting, paver stones, and decorative benches are not included in these cost figures. If you wish to add these items to the project so that College A venue has the same decorative amenities as those on Minnesota Street, the cost must be adjusted accordingly. A decision is needed soon on these amenities for the entire County Road 121 Improvement. . Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer . Honorable Mayor and City Council October 28,2001 · Page 2 I recommend the street and water main assessments be established at the same rate as those for the remainder of the project. I also recommend the number of units for commercial establishments be based on our policy for hookup charges, where one unit would be assessed for every 500 gallons per day of water consumption, or traction thereof We did not assess sidewalk on the East and West Minnesota Street Improvements; therefore, I assume sidewalk will not be assessed on this project. Projected assessments are shown on Exhibit 2. A preliminary assessment roll is enclosed. After investigating facts relative to construction of the proposed improvements, it is my opinion, trom an engineering standpoint, that this project is necessary, and that it is feasible and cost- effective. Sincerely, SHORT ELLIOTT HENDRICKSON INC. ~¡:f~ G;~ K Bettendorf, P.E. ~ ngmeer djg · Enclosures c: Judy Weyrens, City ofSt. Joseph Dick Taufen, City of St. Joseph Mitch Anderson, Steams County Amy Schaffer, SEH w:\sljoe\0004\repons\report hr - college avenue.doc- · . "'SeJ 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation · 2001 County Road 121 Improvements 10/30/01 St. Joseph, MN A-ST JOE 0004.00 PROJECTED CITY COSTS County City Total Street Items $57,800 $16,100 $73,900 Water Main Items $0 $28,300 $28,300 Subtotal $57,800 $44,400 $102,200 Contingency $5,800 $4,400 $10,200 Engineering $10,400 $8,000 $18,400 · Financing $7,000 $5,300 $12,300 Grand Total $81,000 $62,100 $143,100 PROJECTED ASSESSMENTS Street $55 Per Front Foot Water Main $3,680 Per Unit For commercial water main, one unit is applied to every 500 gallons per day or fraction thereof in water consumption. EXHIBIT 2 · w:\stjoe\0004 \reports \costs~1 ¡t.xls 5 Short lliot! Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer , ~,~ ~ """.,.:>""" ! -- - -- - - - - - - - --~, ,,--- , --.. ---- 'I~ ¡'''MbI~ .......,. ""'" _!-- HI KO Y ST E. V . '-,_ '-,_ I - _ ~ .... ., . '....... 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I r .,'~ ~--:~L-:-:-:-:\:®~ ® .,~".ffi} ..~, ârn _~ E ~ 83 c ':,' ~ ®© \illQ] OJ . tmIillJ - ~ ~ ~ 0> ~ :ö ,.~®®~ }I~ §]~ . . :'~§:!1~-> :ë x '" / c 0> \\- ~~§ J - ïñ '" ® % . _ ~ ~ ___ a . F~ ....~ f''1 "0 '" a. :Y ' - > U "'" "" / r :) (/) t---~ .... d E v o ~ (/) 0 d_' - ~ ì - q ,L .. - I 0 0 / '" ~ I) ': 2- (I / ~ :Y I. N w .J . ~ :r: w 8 (f) ::; a.. ¡ I') ~: I') ,;:, [5' 'v >f) ,;:, 0 // . .~ ----~-- -'- _ _ _ _" _ ___ __ ___ __,,__" _ _ ____ _____u_u_ .______ --------.--- ~ -----~- -- ---- ---_.------- N\l' . .... ¡ JJ 0 300 600 ~ I FILE NO. LOCATION MAP ~fH STJOEOO04.00 COLLEGE AVENUE AMENDMENT EXHIBIT DA TE.: TO CR121 IMPROVEMENT 1 10/29/01 ST. JOSEPH, MINNESOTA --if "'SeJ 1200 25th Avenue South, P.O. Box 1717, SI. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation · October 30, 2001 RE: St. Joseph, Minnesota Sanitary Sewer & Water Main Extension for Proposed Annexation Areas SEH No. A-STJOE 0201.00 14 Judy Weyrens City Clerk! Administrator City of St. Joseph PO Box 668 St. Joseph, MN 56374-0668 Dear Judy: This letter covers the potential sanitary sewer and water main extensions for the proposed "island" annexation areas (see Exhibit 1). A summary of potential work and recommendations according to the specific areas follows. Area 1 Street: Callaway Drive and Dale Street East currently have a gravel base street connecting into a bituminous street with curb and gutter. We propose installing the sanitary sewer and · water main under these streets and then replacing the road with a bituminous surface and curb and gutter. 95th Avenue (ih Avenue Southeast) has a bituminous surface, but due to the lack of right-of-way on the east side, we propose installing utilities under the road. Then 95th A venue would be reclaimed and reinstalled to the existing conditions. Sanitary Sewer: There is an existing 8-inch sanitary sewer stub to the south from the manhole at the intersection of Baker Street East and 95th Avenue. We propose an 8-inch PVC sanitary sewer line be extended south on 95th A venue to the Palmerscheim property (see Exhibit 2). Two 8-inch PVC sanitary sewer lines would also be extended to the east on Callaway Drive and Dale Street respectively. Water Main: There are existing 6- and 8-inch stubs on Callaway Drive and Dale Street East (see Exhibit 3). We propose to connect to these existing stubs and extend them to 95th A venue. To loop the water main to the existing system, an 8-inch line would also be installed along 95th Avenue from Baker Street East south to the Palmerscheim property. Hydrants and gate valves would be installed where needed. Conclusion: This area can be served easily by extending the City's existing sanitary sewer and water main. The assessments would be reasonable because most of the area has proposed annexed property on both sides of the street. · Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer ... Judy Weyrens October 18, 2001 · Page 2 Area 2 Street: First Avenue Northeast is currently a bituminous surface. We propose installing utilities under the road and reclaim and reinstall the street with a bituminous surface with curb and gutter. Sanitary Sewer: An 8-inch PVC sanitary sewer line would be connected into the existing stub on First Avenue Northeast north of Fir Street East (see Exhibit 4). The proposed line would then extend north to the city limits. Water Main: A 12-inch ductile iron water main would be connected into the existing stub at the intersection of First Avenue Northeast and Fir Street East. The proposed line would then extend north to the city limits (see Exhibit 5). Hydrants and gate valves would be installed where needed. The Church on the west side of First Avenue Northeast currently has City sewer but not water. The Church could also be hooked-up to the water main at this time. Conclusion: This area can be served easily by extending the City's existing sanitary sewer and water main. However, assessments would probably be higher than nonnal because the majority of the area only has proposed annexed property on one side of the street. · Area 3 Street: College Avenue North is currently a bituminous street with curb and gutter. We propose installing utilities under the road and reclaim and reinstall the street to the existing conditions. The existing curb and gutter would remain-in-place except in the areas on the west curb line where the services would cross. Sanitary Sewer: An 8-inch PVC sanitary sewer line would be connected into the existing manhole at the intersection of College Avenue North and Elm Street West (see Exhibit 6). The proposed line would then extend north on College A venue North to serve the two houses on the west side of the road between Elm Street West and the railroad tracks. The sanitary sewer is only around 8.5 feet deep at this location, but it should be sufficient depth to pick up the two houses. The exact e1evations of the basements and sanitary sewer inverts will need to be verified prior to installation. Water Main: An 8-inch ductile iron water main line would be connected into the existing stub on College Avenue North north of Elm Street West. The proposed line would then extend north on College Avenue North to serve the two houses on the west side of the road between Elm Street West and the railroad tracks (see Exhibit 7). Hydrants and gate valves would be installed where needed. · Conclusion: This area can be served by extending the City's existing sanitary sewer and water main. However, the street assessment would be high due to the 9-ton roadway design. It is not recommended to try to install utilities along the boulevard on either side of the road. There is not adequate space on the west side of the street due to the wide street width and . Judy Weyrens October 18,2001 · Page 3 trees in the right-of-way. The east side of the street would not be feasible either because the houses are on the west side of the road and the utility services would need to be jacked or directional bored across the street to the west side. With the sha]]ow sanitary sewer inverts, jacking/boring would not be an option. This area would best be served if the utilities were installed when the road is due to be reconstructed. Also, the assessments would be high because the proposed annexed property is only on one side of the street. Area 4 Street: First Avenue Northwest is currently a bituminous street with curb and gutter. The City could install utilities under the road and reclaim and reinstall the street to the existing conditions. The existing curb and gutter would remain-in-place except in the area on the west curb line where the service would cross. Sanitary Sewer: There is an existing 8-inch sanitary sewer line on First A venue Northwest at the alley between Date Street West and Elm Street West (see Exhibit 6). The trailer homes along First A venue Northwest are connected to the sanitary sewer by an internal system within the trailer park. The existing manhole and sewer invert located at the intersection above would be deep enough to serve the property if the sanitary sewer were extended to the · north. Water Main: There is an existing 6-inch water main stub at the intersection of First Avenue Northwest and Elm Street West (see Exhibit 7). A 6-inch ductile iron water main line could then extend north on First Avenue Northwest to serve the house located in Area 4. Hydrants and gate valves could be installed where needed. Conclusion: This area could physica]]y be served by extending the city's existing sanitary sewer and water main. However, it is not feasible from a cost standpoint, as the assessment would be extremely high for only one property to pay because of the long distance to the existing sanitary sewer and water main. Another option for this property for utility access could come when the old Lyman Hull property is developed and utilities are extended to serve it. Area 5 Sanitary Sewer: This property is very low and could not be served by gravity to any existing sanitary sewer in the immediate area. However, if a gravity line was extended to the north from the Wastewater Treatment Plant, along the west side of the trailer park, then earned across the old railroad bed, this area could be served with sanitary sewer. Otherwise, a lift station and forcemain would have to be installed to serve this property. · 'Vater Main: There is an existing l2-inch water main at the intersection of First Avenue Northeast and Fir Street East (see Exhibit 7). An 8-inch iron water main could then extend northwest along the railroad right-of-way to the property. A casing could be bored/jacked under CSAH 2 eliminating the need to open cut the street. Another option, would be to . Judy Weyrens October 18,2001 . Page 4 extend a 6-inch water line north to the property along CSAH 2 rrom the existing stub north of the intersection with Elm Street West (see Exhibit 7). At the connection point, CSAH 2 would need to be open cut. Then the proposed water main could be angled over and installed along the east boulevard of the road, and then bored/jacked on the north side of the railroad right-of-way under the road to reach the property to the west. Hydrants and gate valves could be installed where needed for either option. Conclusion: This area could be physically served by gravity but it would expensive. The gravity line to the north rrom the Treatment Plant could be installed with a larger diameter pipe when the area north of the current city boundary, including St. Wendel, is developed. An alternative would be to install a lift station for short term use if the cost c09uld be borne by the development. Sincerely, SHORT ELLIOTT HENDRICKSON INC. ~Y3 )à~)0J--~~ Amy B. Schaffer, P .E. Project Engineer . djg Enc10sures c: Joe Bettendorf, SEH (w/enclosures) Dick Taufen, City ofSt. Joseph (w/enclosures) w:\stjoe\corr\1 0300J-sew & wm annexa1Îon-J.doc . 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Department Head Reports - Carlson stated that he has been working on behalf of the City and Park Board as a coordinating member of the Centr~1 Minnesota Regional Parks and Trails Coordination Board. During the past year and a half, th,e Board had developed a set of priorities for the region and the creation of a regional systems 'plan. At a recent board meeting, the members prioritized the projects and determined fuat Benton County's project was the top priority of the region. Carlson is seeking approval)f the resolution of support for Benton County's purchase of property on the Mississippi river as a regional park. Loso made a motion to approve the resolution, seconded by Niedenfue'l The motion passed unanimously. / Judy Weyrens requested the Council take action to close the 1992 Bond Fund, DBL Lab Sanitary Sewer Improvement. The City called the bonds and paid the balance on December 1, 2000. While the bond issue has been paid, the City will continue to receive assessments over the next 8 years in the amount of approximately $ 154,000. Since the assessments were originally issued for utility services, it would be reasonable to transfer the fund balance and future assessments to a utility type fund. Twit questioned the deficit fund balance in the 1992 Street Improvement Fund and if monies should be transferred to support this fund. Weyrens recommended the Council transfer $10,000 into the 1992 Fund and the balance of future assessments into the Trunk Sewer Fund. At a future time the Council could transfer funds out of the Trunk Sewer Fund if needed. Twit made a motion to close fund 310, OBL Labs Improvement Bond Fund and transfer the fund balance as well as future assessments to Fund 501, Trunk Sewer Fund. The motion . was seconded by Loso and passed unanimously. Twit made a motion to transfer $ 10,000 from Fund 501, Trunk Sewer to Fund 308, 1992 East Baker Street Improvement Bond Fund; seconded by Loso and passed unanimously. Chief Will reported to the Council that Paul Schley has pneumonia and will be off for a few days. Will reported that the funeral home is requesting that they be allowed to buy temporary no parking signs on stakes similar to shat the Police Department currently uses for temporary no parking situations. They would use them during funerals at the Catholic Church. They will pay for them and maintain them so there is no cost to the City. Will has reviewed the situation and recommended that the Council authorize it. Ehlert made a motion to approve the funeral home's request, seconded by Twit. The motion passed unanimously. 13. Alcohol Matrix - Chief Will reported that the Alcohol Compliance Committee met and put in a lot of effort, time and heated dialogue into the matrix. They were given the U of M matrix as a model and the Council now has what they put together. The Council can either adopt the matrix, change it, do nothing or send it back for review by the Committee. Hiemenz stated that he feels this matrix is a very watered down version. Twit agreed. He stated that he does not agree with recommendation #3 that the violation is by the day and that it is reset back to zero at the beginning of every month. The violation period should be for the licensure period, 12 months. Twit argued, in many of these categories, the City is telling them that it is ok to break the law. Loso stated that he does not like recommendation #4 that stated that the Council reviews the City Ordinance on person under 19 from being in bars to see if it is still necessary. It was discussed that this arises for weddings and rented events at some of the establishments. . Twit stated that he doesn't like #5 that a charge of under 21 in a bar where the person has not been drinking not be considered a bar violation for the matrix system. Will explained that this was another situation that was discussed in relation to rented events like weddings. An underage person may have to walk through the bar to get to the bathroom during a wedding Page 3831 December 21, 2000 reception. Should that be a bar violation? Twit stated that there will always be situations like . that and the matrix should not be nit picked to death. Chief Will explained though that the more situations they cover in the matrix, the easier it will be for everyone. Hiemenz asked the Council if they would like to discuss the matrix tonight. They agreed. The Council changed the matrix to the following: Violation 1Sl 2no 3'Y 41n 1. Commission Revocation N/A N/A N/A , of a felony ) related to the .' license 2. Sale of Revocation N/A N/A N/A alcohol while license suspended 3. After hours 2 day 4 day 12 day revocation sale suspension suspension suspension and $250 fine and $500 fine and $750 fine 4. Refusal to $250 fine 2 day 4 day revocation let police in suspension suspension and $500 fine and $750 fine 5. $150 incident $300 $600 $1,000 and Sale/purchase 5 day to/by an suspension underage person 6. After hour $150 $300 $500 $750 consumption 7. Failure to $50 $100 $150 Continue take steps to at$150 stop persons from leaving . with alcohol 8. Sale to intox. $150 $300 $600 $1,000 and person 5 day suspension Will explained that the gambling portion was not included as it is regulated by the state. Niedenfuer made a motion to adopt the revised matrix, seconded by Loso. Ehlert stated that this is very different from what the committee put together. He feels that there was a lot of time put in and now it appears it was just wasted. If the Council was going to do this from the beginning, they shouldn't have sent it back to the Committee. Hiemenz stated that they were given the original U of M matrix and told to use that as a starting point. The Council had no idea what the Committee was going to come back with. Niedenfuer stated that in her opinion, the matrix was very slanted for the bars. She was on the committee and felt that the final version was too lenient. Ehlert stated that although he knows that it won't happen, he would like the Council to send this back to the Committee for further review. Hiemenz called the question and the motion passed 4:1 (Ehlert voting no). 14. Revised Joint Powers Agreement for the St. Cloud Joint Planning District - Hiemenz stated that they would like the City to approve this document before the end of the year. Twit asked if this is tying the City to any future financial obligations. Hiemenz said no. Twit made a motion to approve the revised joint powers agreement for the Sf. Cloud Joint Planning District, seconded by Loso. The motion passed unanimously. 15. Phone System Proposal - Lindberg stated that the City was given the option to buy the Merlin system from the bank for $1,000. We haven't given them a check for the phones as of yet. The City contacted Schwegel telephones to install the system. When they determined that the City currently has the Partner system, they recommended upgrading the Partner . system and installing it instead. The Partner system will allow for internet use and voicemail. Schwegel quoted the city $1713.59 for the system upgrade and installation. Lindberg explained that the City would have to buy one 18 button phone to do the programming, but that we would be able to re-use our existing phones. Schwegel also informed the city that "'SeJ 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation October 11, 2001 RE: St. Joseph, Minnesota Lot Survey, Lot 3, Block 5 Pond View Ridge 6 ) SEH No. A-STJOE 0003.00 14 ! i ; Judy Weyrens i j City Clerk! Administrator City of Saint Joseph 21 NW First Avenue P.O. Box 668 St. Joseph, MN 56374-0668 Dear Judy: I looked at the house situated on 12th Avenue SE, just south of Minnesota Street, that has generated concern with respect to grades. It does sit higher than it should, but I do not see this as a problem for the City or for the neighbors. The "as-built" survey shows the garage floor is 1.1 feet above the back yard, so drainage should not be a problem. The garage floor is 4.0 feet above the sidewalk in front of the house, leaving a driveway slope in excess of 12 percent. This is steeper than I would like, and may cause some bumper scraping with a loaded car where it meets the sidewalk. The original survey submitted for the building permit sets the garage floor elevation at 102.8. The actual elevation is 103.3. The surveyor commented that the builder was going to drop the elevation several inches and perhaps went the wrong way. I also reviewed the preliminary survey for the lot to the south. The garage floor elevation is set so the drop to the sidewalk is 3.4 feet. I asked the s~rveyor to drop the garage floor elevation a minimum of 6 inches to reduce the driveway slope. Please call if you have any questions. Sincerely, ~ .. Jos ph R. Bettendorf, P.E. Ity Engineer djg Enclosure: Lot Survey c: Nancy Scott (w/enclosure) w:\stjoe\OOO3\comlO 110 J -oil y·l.doc . Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer . itg of St. Joseph 25 College Avenue NW P.O. Box 668, DATE: October 25, 2001 St. Joseph, MN 56374 Mayor Hosch, City Council Members, City Administrator Weyrens (320) 363-720 I MEMO TO: Fax: 363-0342 JOa~Foust & cynt~}-?mith-Strack, Municipal Development Group FROM: CLERK! RE: Economic Development Activity Report ADMINISTRATOR Judy Weyrens MAYOR Municipal Development Group has been interacting with a number of prospects throughout the past month. Following is a summary of activities that have transpired. If you have any questions Larry J. Hosch on any of these or other projects, please do not hesitate to contact us at 952-758-7399. COUNCILORS Vic West Steel Project: Bob Loso VicWest Steel is proposing the construction (leasing of a newly constructed) 65,000 square foot Cory Ehlert building in St. Joseph Business Park. MDG interacted with Vic West representatives via phone Kyle Schneider on September 18, September 20th and September 28th. The project has received initial approval Alan Rassier from the Board of Directors. Final approval is expected within a month. DBL - MCL - MCO Project: DBL Labs-MCL-MCO is considering a 60,000 square foot addition to their MCO facility to accommodate consolidation of several facilities. The company is apparently reviewing their options with their lease and the expansion. MDG met with local officials on October 25th and . October 26th for confidential discussions regarding this project. Additional information is expected to be available for the next EDA and Council meetings regarding the project. Tanner Systems: Tanner Systems is purchasing Lot 10, Rennie Addition for construction of an 8,000 square foot facility with office space. John Watkins phoned MDG regarding possible Tax Increment Financing Assistance for the project. Following further investigation Tanner Systems made a decision not to seek TIF assistance due to the cost/benefit ration (i.e. escrow of $15,000 required, total TIF generated less than $50,000.) American Manufacturing: The Developers are currently reviewing options for development/expansion. American has not filed an application for tax increment financing assistance. Comtrac, Inc.: Comtrac, Inc. had proposed the construction of a 7,200 square foot facility on the southern five acres of Lot 1, Block 2 in the St. Joseph Business Park, beginning this fall. The EDA reviewed the site plan, building material, landscape and parking plan for compliance with the Covenants for the Business Park at their October 17, 2001 meeting. Amendments to the covenants were approved. The EDA approved a resolution recommending project approval to the City Council based on compliance with Park Covenants. Comtrac has since withdrawn the development request. Centra Care Clinic: MDG continues to stay in touch with Mark Murphy regarding the clinic's relocation. INH Property Management: . MDG spoke with INH Property Management on 10-17-01, 10-19-01 and 10-24-01 regarding the possible construction of a McDonald's in St. Joseph. INH indicated they are investigating potential sites and meeting with property owners the week of 10-22-01. MDG also indicated the St. Joseph Business Park lot adjacent to 75 and west of 133 was available in addition to a site near . the bank. Shopping Center: The developer has requested parties interested in locating in a shopping center be informed of the plans for future shopping center co~st\uction. \ of her: \ Liša Pfannestein owns a Y2 home-based,/~ warehouse (out of Lee's Hardware) business. She makes candles and supplies them to 800 gift shops nationwide. MDG continues to assist Lisa as she attempts to identify a lot or building ,for future expansion. MDG met with a local commercial establishment regarding expansion following a tip from EDA Member Ross Rieke. Financial incentives and applicable zoning code requirements were discussed at a meeting between business representative and MDG on 10-25-01. MDG, City and County Staff have worked through an issue regarding TIF District 1-3 and the parcel involved in the district. MDG expects the EDA to review the Business Park Covenants, EDA budget and miscellaneous items at its November meeting. . . \ I 0" " I l-t · . . -t - · . I _It\;,) I' i' I '" '- . ~ .... -- ..': I - . - . -..... I~ · --"-"-1 :" " 0 1133 I . -; . '0' 00/ ~ / ?J1t:7)~·! I~ ____ v I . . . (» .. .. / . .. .', .... . . . , :' :: '. .:: I I fT1 ':'. ',,",",, , r l 3.10,0<.,< S J . .. .~:~. AI.£l.6t-.00 S I:: ..... .(» AI 01 f/.61 S - - L- - ::( -i~ O~,"~38 OHOHO .... ~ /. ,; ::. ~..: . 0 .~-: .. . - '. ':.:'..~ .. :....: ; -- ----i. .... . ...... · . _._.~ ..... I d":" r ./. . ~Cfs ; ...~..~ ! ''''.II's l-f"ð f~::¥~1 ; I :'.: If UP La '>df?' "1')/1 . : ,,' ,"','f':,' :::: ~/ln~µI:'¡4."-I-, __,_" .': . ":'" . .....:. 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',.' :,', ',,' , I I Im3doHd S93¿¡ ~: S I ~.~.-J I· / /~ S: <0 "'" . - . - / Zl '0'0££ ' ""';>~ - .¡-'-- -f-: : s s 9ZH-'''11-6 '03S " ~-- '. . V)"r)fT1 I .:J It- '099 H "-. <ý:" L,ni3dOHd H393H ¡ : ~:::¡;;, S,o 133 '. Ó'~.. I : . -t-t IS '" 0" ''''., (7)o~ V1 ?~~ '< j . · ,. .,y-V~" .~ ~. i 2~: g t\;,) (J)IS ~ '..ft . -lI.-'T¡.'J 01 ~"- --- rÝ ........... : I " 0 -lI. 0 I "."-., . ::O-ll.~ t\;,)' 01 " ~ <ý;;'~ " · ~~S ~ 2 5~ So. S S S " """, ""''''', '<'-", '-' "" " 0" '-.. . ~ 4 . " . " ", -0 "I ~., '~'" ,,,"" "'I_ . '-.. . -...:;:-. ',,- "-., '- 0 II(:; .., . "- .' :.. . itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-7201 Fax: 363-0342 St. Joseph City Council November 8, 2001 CLERK! 6:00 PM ADMINISTRATOR Judy Weyrens MAYOR Larry J. Hosch 1. 6: 00 PM Call to Order COUNCILORS Bob Loso 2. Discussion - Proposed 2002 Street Project Cory Ehlert Kyle Schneider 3. 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JOSEPH, MN SEH No. A-ST JOE 0204 - ASSESSED ASSESSED TOTAL CITY ,;", CITY COST PARK COST CITY COST COST DIFFERENCE $23,027 $12,302 $811,967 $847,296 $0 ASSESSED ASSESSED TOTAL CITY CITY COST PARK COST CITY COST COST DIFFERENCE $22,134 $12,302 $831,409 $865,845 $18,549 ASSESSED ASSESSED TOTAL CITY CITY COST PARK COST CITY COST COST DIFFERENCE $23,027 $12,302 $873,677 $909,006 $61,710 - - \) ~ t¿, 7 ÞJí. ASSESSED ASSESSED TOTAL CITY CITY COST PARK COST CITY COST COST DIFFERENCE $22,134 $12,302 $884,180 $918,616 $71,320 - - w:\STJOE\0105\ASSESS\par-diff rates with city. xis 1 11/8/01 ~. PRELIMINARY ASSESSMENT ROLL 11/08/01 2002 STREET IMPROVEMENT PROJECT ST. JOSEPH, MN . SEH No. Ä-ST JOE 0204 ASSESSED ASSESSED TOTAL CITY CITY COST PARK COST CITY COST COST DIFFERENCE $23,027 $12,302 $811,967 $847,296 $0 ASSESSED ASSESSED TOTAL CITY CITY COST PARK COST CITY COST COST DIFFERENCE $23,027 $12,302 $831 ,052 $866,381 $19,085 ,i;;: ASSESSED ASSESSED TOTAL CITY CITY COST PARK COST CITY COST COST DIFFERENCE $23,027 $12,302 $811,967 $847,296 $0 ~ . - - ASSESSED ASSESSED TOTAL CITY CITY COST PARK COST CITY COST COST DIFFERENCE $23,027 $12,302 $831,033 $866,362 $19,066 ASSESSED ASSESSED TOTAL CITY CITY COST PARK COST CITY COST COST DIFFERENCE $23,027 $12,302 $841,347 $876,676 $29,380 w:\ST JOE\0105\ASSESS\par-diff rates with city. xis 2 11/8/01 0 ~ ~ .... 0 "' g¡ g¡ N "' 0 "' 0 N '" g¡ è5 '" ... ~ r-- "' ~ ~ èñ ;r; '" '" '" '" '" '" '" '" "' '" CO Z CO ... 0 '" r-- '" "' '" r-- '" N CO 0 '" CO N '" CO '" ... 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