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HomeMy WebLinkAbout2001 [11] Nov 15 {Book 23} . itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 St. Joseph City Council (320) 363-720 I November 15, 2001 Fax: 363-0342 7:00 PM Note: The meeting will be held at the St. Joseph Community Fire Hall CLERK! ADMINISTRATOR 1. Call to Order Judy Weyrens 2. Approve Agenda MAYOR 3. Consent Agenda Larry J. Hosch a. Bills Payable Requested Action: Approve check numbers 30405 - 30512 b. Minutes - Requested Action: Approve COUNCILORS c. Change Order No. 1 - Northland Phase V Requested Action: Authorize Mayor to execute Bob Loso Change Order No.1, extending the substantial completion date to November 30, 2001. Cory Ehlert d. Set public hearing for the proposed 2002 Street Project. Requested Action: Set Public Improvement Hearing for the proposed 2002 Street Project for November 29, 2001 at 7:00 PM Kyle Schneider Alan Rassier 4. Public Comments - Each speaker will be limited to three minutes 5. 7 :05 PM - Steve Hagman, Rental Housing Report 6. 7: 15 PM - Dave Theisen, Fire Chief Reports a. Officer Salary .- b. Rental Fee, Community Fire Hall 7. 7:30 PM - Assessment Public Hearing, Northland V Improvements 8. 7:35 PM - Assessment Public Hearing, CR 133 Improvements 9. 7:40 PM - Robert Veline, Special Use Request, Rental in a General Business District 10. 7:45 PM - Public Hearing, Alley Vacation, 1.1 feet of the east/west alley, 21 - 151 Ave NW 11. 7:50 PM - Lance Honer, request to re-zone a parcel of property R3 12. 8:05 PM - Mike Deutz, request to rezone two parcels Highway Business 13. 8:20 PM - Mark Lambert, Preliminary site plan - R3 Development, Indian Hills Park Plat 14. 8:35 PM - Loren Mathison - Special UseNariance - 219 East Cedar Street 15. 8:45 PM - City Engineer Reports a. Proposed 2002 Street Improvement Project 16. Winter Parking 17. Mayor Reports 18. Council Reports . 19. Administrator/Clerk Reports a. Copy Machine b. Flex Plan c. Surplus Truck 20. Adjourn .2 Nov 2001 Bills Payable Page I Ion 9:41 AM City' of St. Joseph . November 15, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 30405 MELROSE FIRE DEPARTMENT 35.00 lake region meeting Fire Training 105 30406 POSTMASTER 34.80 utility postage Administration and General 601 30406 POSTMASTER 34.80 utility postage Administration and general 602 30406 POSTMASTER 34.80 utility postage Waste Collection 603 30407 SIM, ELIZABETH 500.00 farmers market manager Legislative Committies 101 30411 COMMISSIONER OF REVENUE 954.49 state withhold 10/31 101 30411 COMMISSIONER OF REVENUE 914.44 state withhold 10/18 101 30412 EFTPS 2,546.74 fed withhold 10/31 101 30412 EFTPS 1,999.72 fica withhold 10/31 101 30412 EFTPS 2,440.44 fed withhold 10/18 101 30412 EFTPS 2,008.06 fica withhold 10/18 101 30413 PERA 2,561.47 retirement 10/31 101 30414 PERA - CC 2,451.73 retirement, 10/18 101 30415 COMMISSIONER OF REVENUE 42.09 state withhold 10-cc pay 101 30416 EFTPS 375.13 fed withhold cc pay oct 101 30416 EFTPS 339.38 fica withhold cc pay oct 101 30417 PERA 142.00 retirement 101 30418 A-1 TOILET RENTAL 63.90 satelite rental Park Areas 101 30418 A-I TOILET RENTAL 88.40 satelite, farmers market Legislative Committies 101 30419 ABBOTT, LONNIE 100.00 5 park board meetings Legislative Committies 101 30420 AFSCME COUNCIL 65 199.85 october dues 101 4IIIÞ 30421 ALL SPEC SERVICES 15,182.30 inspection services Building Inspec. Admistration 101 30422 AMERICAN BUSINESS FORMS 112.75 utility bills Administration and General 601 30422 AMERICAN BUSINESS FORMS 112.76 utility bills Administration and general 602 30422 AMERICAN BUSINESS FORMS 112.76 utility bills Waste Collection 603 30423 AUTO VALUE PARTS STORES - WEST 302.03 fluids, repair parts Ice & Snow Removal 101 30423 AUTO VALUE PARTS STORES - WEST 56.55 repair parts Street Maintanence 101 30424 BROWNING-FERRIS INDUSTRIES 8,286.18 refuse removal Waste Collection 603 30424 BROWNING-FERRIS INDUSTRIES 50.61 refuse removal Park Areas 101 30425 CARLSON, MICHELLE 39.30 farmers market, supplies Legislative Committies 101 30426 CELLULAR 2000 1. 69 cell phone Fire Communications 105 30427 CENTRAL HYDRAULICS 146.16 hyraulic system repair Ice & Snow Removal 101 30428 CENTRAL MCGOWAN 26.05 medical oxygen Medical Services 105 30429 CRADER BUSINESS EQUIPMENT 68.98 transcription machine rep Crime Control & Investigation 101 30430 COBORN'S INC 66.47 intergov't meeting Other Financing Uses 101 30431 COLD SPRING ELECTRIC SERVICES 2,445.00 wiring, mixer Power and Pumping 601 30431 COLD SPRING ELECTRIC SERVICES 752.64 timers, skating rink Park Areas 101 30432 COLD SPRING RECORD 25.50 advertsing farmers market Legislative Committies 101 30433 COLD SPRING VETERINARY CLINC 24.00 boarding fees Animal Control 101 30434 COMPLETE ELECTRONICS 410.03 video equipment Cable Access 101 30434 COMPLETE ELECTRONICS 10.00 repair cassette Crime Control & Investigation 101 30435 CONCRETE PLUS 2,617.50 park improvements Park Areas 101 30436 CONDOLUCI, JUANITA 45.84 refund of rental license 101 30437 CT FARM & COUNTRY 5.95 repair supplies Street Maintanence 101 30438 CUMMINS NORTH CENTRAL, INC 403.51 service contract,panels Sewage Treatment Plant 602 . 12 Nov 2001 Bills Payable Page 2 Mon 9:41 AM City of St. Joseph · November 15, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 30439 DUFNER, ANGELINE 43.54 farmers market Legislative Committies 101 30440 EARL F. ANDERSON & ASSOC 244.49 8 ft bench, skate park Park Areas 101 30441 ENGINEERED SALES CO 400.00 calibrate meters Administration and general 602 30442 FIRST STATE BANK 3.15 collection fee Administration and general 602 30442 FIRST STATE BANK 3.15 collection fee Administration and General 601 30442 FIRST STATE BANK 3.15 collection fee Waste Collection 603 30442 FIRST STATE BANK 3.10 collection fee Administration and General 601 30442 FIRST STATE BANK 3.10 collection fee Administration and general 602 30442 FIRST STATE B&~K 3.10 collection fee Waste Collection 603 30442 FIRST STATE BANK 25.05 collection fee Administration and General 601 30442 FIRST STATE BAW~ 25.05 collection fee Administration and general 602 30442 FIRST STATE BANK 25.05 collection fee Waste Collection 603 30443 GENEROUS, MARY 22.33 office supplies Salaries & Adminstrative 101 30444 GOODIN COMPANY 29.87 repair supplies Fire Station and Building 105 30445 HAGMAN, STEVE 1,152.00 rental housing inspection Building Inspec. Admistration 101 30446 HAWKINS WATER TREATMENT GROUP 14.50 water test Ãåministration and General 601 30446 HA,/KINS ;lATER TREATMENT GROUP 407.24 hydrofluosilicic acid Purification 601 30446 HAWKINS WATER TREATI1ENT GROUP 14.50 water tests Pur if ication 601 30446 HA;lKINS WATER TREATMENT GROUP 14.50 water tests Purification 601 30446 HAWKINS WATER TREATMENT GROUP 14.50 water tests Purification 601 30446 HAWKINS WATER TREATI1ENT GROUP 138.00 sewer tests Sewage Treatment Plant 602 · 30446 HAWKINS WATER TREA1YŒNT GROUP 14.50 water tests Purification 601 30447 HULS BROS TRUCKING, INC 493.40 lime, ballfield Park Areas 101 30448 I. T. L. PATCH COMPANY 112.00 patches, police Crime Control & Investigation 101 30449 JM GRAYSTONE OIL CO., INC 162.47 n1 dyed fuel Maint Shop 101 30449 JM GRAYSTONE OIL CO., INC 142.18 n2 dyed fuel Maint Shop 101 30450 JOE PF&\~ENSTEIN SIGNS 127.80 parking lot signs Street Maintanence 101 30451 K.E.E.P.R.S. INC 298.75 uniforms, Jansky Crime Control & Investigation 101 30451 K.E.E.P.R.S. INC 259.99 uniforms, Jansky Crime Control & Investigation 101 30451 K.E.E.P.R.S. INC 49.95 pants, young Crime Control & Investigation 101 30452 KAS1~-A¡'¡ 54.00 radio ads, farmers market Legislative Committies 101 30453 KINKO'S 40.56 office supplies Salaries & Adminstrative 101 30454 ~~SON EXCAVATING 100,054.16 payment n2, Northland Street Maintanence 424 30455 LAW ENFORCEr~ENT LABOR SERVICES 165.00 federation dues, october 101 30456 LEE'S ACE HARm/ARE 138.11 repair supplies Street Maintanence 101 30456 LEE'S ACE HARm/ARE 143.37 repair supplies Administration and General 601 30456 LEE'S ACE HARD;lARE 7.66 repair supplies Sanitary Sewer Maintenance 602 30456 LEE'S ACE HARDWARE 8.63 repair supplies City Hall 101 30456 LEE'S ACE HARDWARE 12.54 repair supplies Park Areas 101 30457 LEEF BROS 86.49 towels, floor runners City Hall Annex 101 30457 LEEF BROS 51.50 clothing serIice Street Maintanence 101 30457 LEEF BROS 51.51 clothing service Park Areas 101 30457 LEEF BROS 51.51 clothing service Aòministration and General 601 30';57 LEEF BROS 51.51 clothing service Aòministration and general 602 30458 LITTLE SHOP & WELING REPAIR 85.00 repairs to plow truck Ice & Snow Removal 101 · '2 Nov 2001 Bills Payable Page 3 .:41 AM City of St. Joseph November 15, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 30459 LOSO'S STORE 22.24 intergov't meeting Other Financing Uses 101 30460 MAGUIRE IRON, INC 6,850.00 mixer, water tower Power and Pumping 601 30461 MELROSE MOTOR, INC. 56.57 truck repairs Street Maintanence 101 30462 MINNESOTA TRAVEL MANAGEMENT 363.00 spotlight, key leased car Automotive Services 101 30462 MINNESOTA TRAVEL MANAGEMENT 633.00 lease, 2 squad cars Automotive Services 101 30462 MINNESOTA TRAVEL MANAGEMENT 893.40 gas Automotive Services 101 30462 MINNESOTA TRAVEL MANAGEMENT 654.10 squad car lease Automotive Services 101 30462 MINNESOTA TRAVEL MANAGEMENT 299.10 gas Automotive Services 101 30463 MUNICIPAL DEVELOPMENT CORP 1,977.45 econ dev services Economic Development Authority 101 30464 NCPERS GROUP LIFE INSURANCE 18.00 life insurance 101 30465 NORTHLAND ELECTRIC SUPPLY 283.82 lights, hockey rink Ball Park and Skating Rink 101 30465 NORTHLAND ELECTRIC SUPPLY 7.20 signal lights Street Lighting 101 30466 OFFICE MAX 62.00 office supplies Street Maintanence 101 30466 OFFICE MAX 132.55 printer ribon, toner Crime Control & Investigation 101 30466 OFFICE MAX 161.80 office supplies Salaries & Adminstrative 101 30467 OFFICIAL STRIPES 115.00 parking lot striping Ci ty Hall Annex 101 30468 PRINCIPAL LIFE 7,396.23 medical insurance 101 30469 REGENT BROADCASTING-ST. CLOUD 63.00 radio ads, farmers market Legislative Committies 101 30470 RUDOLPH'S INC 414.16 tractor repairs Park Areas 101 30471 S. J. LOUIS 3,239.88 final payment, Bus Park Street Maintanence 421 ~ 30472 SCHNEIDER, DONALD 556.60 memorial park, sand & fil Park Areas 101 30473 SEH 209.17 engineering, northland Street Maintanence 424 30473 SEH 216.40 engineering, business par Street Maintanence 421 30473 SEH 102.00 engineering, herges/heid Engineering Fee 101 30473 SEH 1,090.55 engineering, 2002 proposd Street Maintanence 106 30473 SEH 408.00 engineering, indian hills Engineering Fee 101 30473 SEH 2,339.84 general engineering Engineering Fee 101 30473 SEH 413.00 engineering, St. Wendel Engineering Fee 101 30473 SEH 2,308.77 engineering, CR 121 Street Maintanence 423 30473 SEH 423.00 engineering, pond view 6 Engineering Fee 101 30474 SERVICE MASTER PROFESSIONAL SR 100.00 cleaning services Ci ty Hall 101 30474 SERVICE MASTER PROFESSIONAL SR 294.05 cleaning services City Hall Annex 101 30474 SERVICE MASTER PROFESSIONAL SR 202.35 window cleaning Ci ty Hall Annex 101 30475 SORENSON, ROGER 31.71 farmers market Legislative Committies 101 30476 SPRING GREEN 41.54 fertlize lawn, Fire Hall Fire Station and Building 105 30477 ST. CLOUD TIMES 46.92 hearing Legislative Committies 101 30477 ST. CLOUD TIMES 14.28 surplus truck sale Street Maintanence 101 30478 ST. JOE GAS & BAIT 89.75 gas Automotive Services 101 30478 ST. JOE GAS & BAIT 92.41 gas Street Maintanence 101 30478 ST. JOE GAS & BAIT 92.41 gas Park Areas 101 30478 ST. JOE GAS & BAIT 92.41 gas Administration and General 601 30478 ST. JOE GAS & BAIT 92 .41 gas Administration and general 602 30478 ST. JOE GAS & BAIT 25.41 gas Fire Fighting 105 30478 ST. JOE GAS & BAIT 26.17 gas Sewage Treatment Plant 602 30479 ST. JOSEPH NEWSLEADER 37.80 TIF disclosure publicatio Accounting 101 . 12 Nov 2001 Bills Payable Page 4 ~-1on 9:41 AM City of St. Joseph · November 15, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 30479 ST. JOSEPH NEWS LEADER 125.85 hearing publications Legislative Co~mitties 101 30480 STAMP FULFILU1ENT S. CNTR 429.20 stamped envelopes Salaries & Adminstrative 101 30481 STEARNS COUNTY HIGHWAY DEPAR~I 29,145.56 final CR 133 costs Street Maintanence 421 30482 STEARNS ELECTRIC ASSOCIATION 32.16 street lighting Street Lighting 101 30482 STEARNS ELECTRIC ASSOCIATION 348.50 street lighting Street Lighting 101 30483 THEISEN, DAVE 500.62 chiefs conference expense Fire Training 105 30484 TIREV~X SERVICE CENTERS 206.38 plow truck tires(9.62 cr) Street Maintanence 101 30484 TIRE~~X SERVICE CENTERS 11.95 tire repair, truck Street Maintanence 101 30484 TIREMAXX SERVICE CENTERS 13.95 bulb replacement Crime Control & Investigation 101 30485 TOTAL RENTAL CENTER 85.15 equipment rental Park Areas 101 30486 TRAUT WELLS 17.50 water test Purification 601 30487 TRI-COUNTY PkqTS SUPPLY 403.54 battery, grader Ice & Snow Removal 101 30488 TROBEC ENTERPRISES 24.00 lake region Fire Training 105 30488 TROBEC ENTERPRISES 18.60 lake region Fire Training 105 30489 UNUM LIFE INSURANCE 276.91 disability insurance 101 30490 VIKING INDUSTRIAL CENTER 74.55 repair gas monitor Sewage Treatment Plant 602 30490 VIKING INDUSTRIAL CENTER 1,200.00 barracades,harness,rope Administration and General 601 30490 VIKING I~~USTRIAL CENTER 400.00 barracades,harness,rope Administration and general 602 30490 VIKING INDUSTRIAL CENTER 600.00 barracades,harness,rope Street Maintanence 101 30490 VIKING INDUSTRIAL CENTER 355.24 barracades,harness,rope Park Areas 101 30491 ~IEYRENS, JUDY 7.98 intergovt meeting Other Financing Uses 101 · 30492 ~~AL - COUNTRY RADIO 75.00 radio ads, farmers market Legislative Committies 101 30495 XCEL ENERGY 22.12 street lighting Signal Lights 101 30495 XCEL ENERGY 1,730.49 street lighting Street Lighting 101 30495 XCEL ENERGY 96.78 utilities Park Areas 101 30495 XCEL ENERGY 24.27 utilities Ball Park and Skating Rink 101 30495 XCEL ENERGY 236.48 utilities City Hall 101 30495 XCEL ENERGY 76.75 utilities City Hall 101 30495 XCEL ENERGY 11. 68 utilities City Hall Annex 101 30495 XCEL ENERGY 519.23 utilities City Hall Annex 101 30495 XCEL ENERGY 175.99 utilities City Hall Annex 101 30495 XCEL ENERGY 30.30 utilities Park Areas 101 30495 XCEL ENERGY 45.46 utilities Street Maintanence 101 30495 XCEL ENERGY 46.10 utilities Street Maintanence 101 30495 XCEL ENERGY 38.37 utilities Maint Shop 101 30495 XCEL ENERGY 57.56 utilities Street Þ1aintanence 101 30495 XCEL ENERGY 137.60 utilities Storage 601 30495 XCEL ENERGY 25.58 utilities Purification 601 30495 XCEL ENERGY 275.90 utilities Purification 601 30495 XCEL ENERGY 783.36 utilities Power and ~~ping 601 30495 XCEL ENERGY 42.37 utilities Power and Pumping 601 30495 XCEL ENERGY 265.15 utilities Sewage Treatment Plant 602 30495 XCEL ENERGY 45.52 utilities Sewage Treatment Plant 602 30495 XCEL ENERGY 47.65 utilities Sewer Lift Station 602 30495 XCEL ENERGY 17.38 utilities Sewer Lift Station 602 · . 2001 Bills Payable Page 5 :41 AM City of St. Joseph November 15, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 30495 XCEL ENERGY 302.60 utilities Fire Station and Building 105 30495 XCEL ENERGY 70.74 utilities Fire Station and Building 105 30495 XCEL ENERGY 6.28 utilities Emergency Siren 101 30496 ZEP MANUFACTURING 82.51 solvents Maint Shop 101 30498 BRANNAN LOCKSMITH 87.28 door repairs Crime Control & Investigation 101 30499 BRIGGS AND MORGAN 3,580.00 bond fees Bond Payment (P & I) 324 30500 CITY OF ST. CLOUD 10,797.29 sewer use rental Sewage Treatment Plant 602 30501 EMERGENCY APPARATUS MAINT. INC 585.80 engine #l repair Fire Station and Building 105 30502 FIRST STATE BANK 12.20 collection fee Administration and General 601 30502 FIRST STATE BANK 12.20 collection fee Administration and general 602 30502 FIRST STATE BANK 12.20 collection fee Waste Collection 603 30503 GRANITE ELECTRONICS 103.02 radio repairs Fire Station and Building 105 30504 HONER SUPPLY COMPANY 150.17 air compres rent Park Areas 101 30505 OFFICE MAX 169.44 scanner Salaries & Adminstrative 101 30505 OFFICE MAX 65.66 office supplies Street Maintanence 101 30506 PERA 10.00 retirement Salaries & Adminstrative 101 30506 PERA 26.27 retirement Salaries & Adminstrative 101 30506 PERA 10.00 retirement Salaries & Adminstrative 101 30506 PERA 20.92 retirement Salaries & Adminstrative 101 . 30506 PERA 10.00 retirement Salaries & Adminstrative 101 30506 PERA 40.41 retirement Salaries & Adminstrative 101 30506 PERA 29.07 retirement Salaries & Adminstrative 101 30507 S. J. LOUIS 6,328.75 final payment, business Street Maintanence 421 30508 STAMP FULFILLMENT S. CNTR 100.00 stamped envelopes Ordinance & Proceedings 101 30508 STAMP FULFILLMENT S. CNTR 90.00 stamped envelopes Salaries & Adminstrative 101 30509 STATE OF MN 70.00 incorporation, HCP Legislative Committies 101 30510 T. D. GUNSMITH 42.00 repair & clean gun Crime Control & Investigation 101 30511 US LINK 234.93 telephone service Salaries & Adminstrative 101 30511 US LINK 47.68 telephone service Community Sign 101 30511 US LINK 47.68 telephone service Ci ty Hall 101 30511 US LINK 285.69 telephone service Communication Service 101 30511 US LINK 133.06 telephone service Maint Shop 101 30511 US LINK 95.36 telephone service Fire Communications 105 30511 US LINK 47.68 telephone service Administration and General 601 30511 US LINK 47.68 telephone service Sewer Lift Station 602 .. --30511 US LINK .. 47.68 telephone service Sewage Treatment Plant 602 30511 US LINK 100.72 telephone service Administratíon ând general -602 30512 XCEL ENERGY 16. 15 utilities Street Lighting 101 ---------- Grand Total 250,437.06 . . Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, November 1,2001 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Bob Loso, Cory Ehlert, Kyle Schneider, Al Rassier. Administrator/Clerk Judy Weyrens. Others Present: City Engineer Joe Bettendorf, Pete Jansky, Joel Klein, Ken Twit, Sara Miller. Approve Agenda: Loso made a motion to approve the agenda with the deletion of item 3 (a) Bills Payable; seconded by Ehlert and passed unanimously. Consent Agenda: Ehlert made a motion to approve the consent agenda with the removal of item (e) IRS Section 125 Employee Flex Plan; seconded by Loso and passed unanimously. a. Removed b. Approval of the following minutes: August 29 and July 25,2001 c. Authorize the Mayor to execute application for payment #2 to Larson Excavating in the amount of $ 100,054.16. d. Declare the 1978 Ford L8000 Dump Truck surplus, authorizing publication of such accepting sealed bids for the re-sale of the truck with the bid opening on November 15, 2001. e. Removed f Authorize the Mayor to execute final application for payment to S. J. Louis Construction in the amount of$ 3,239.88 and to release the escrow account for the St. Joseph Business Park Improvement. . Public Comments Part Time Police Officer: Police Chief Pete Jansky introduced Joel Klein as a new part time officer for the City of St. Joseph. Klein has previously worked for the City of Albany and Cold SprÎng. While working part time for St. Joseph Klein will also work part time for Avon and Albany. Ken Twit - Alcohol Matrix: Ken Twit stated that he would like to comment on the agenda item concerning the Alcohol Matrix. He questioned why the Council is reviewing this matter tonight and public input will be allowed during the discussion or if may comment at this time. Twit stated it is his understanding that the issue is before the Council as a result of a recent violation and there is question as to what constitutes an incident for purpose of imposing fmes. The Council agreed they would allow input from the public during that agenda item. Delinquent Utility Bill Hearing: Mayor Hosch opened the delinquent utility bill hearing at 7: 10 PM. No one present wished to contest a utility bill, therefore the hearing was closed at 7: II PM. St. Joseph Fire Relief Report: Steve Johnson appeared before the Council to present the annual Fire Relief Report. The Fire Reliefis a pension program for the fIre fighters which is managed by the Fire Relief Association. The past two years the City has contributed $ 3,000.00. Prior to that, the annual benefit per fire fighter was increased to create a deficit requiring the City to contribute an amount based on the deficit. The Relief Association is not requesting to increase the annual benefit at this time. The deficit at this time is a result of the economy and lower investment rates. The Fire Board will be considering a contribution for 2002 in the amount of $ 12,364.00. Schneider stepped down from his chair. . Alcohol Matrix: Recently one of the liquor license establishments had two patrons of minor age cited for consuming alcohol. The City Office sent the license hold a bill for $ 300 for the violation as indicated on the alcohol matrix, ($ 150 per incident). · Since that time the question has arisen as to what constitutes an incident; each individual or each night. Ehlert stated that he views the violation as one incident, resulting in a $ 150.00 fme. Twit stated that if each individual is not charged there is not incentive for the bartenders to continue carding patrons as they have already been fmed. Ehlert concurred that potentially a bartender could make a decision that since the fme will only be $ 150 they will risk the fme. Twit stated it is his understanding that the Police Department writes a separate ICR for each ticket. Therefore, they view this a two incidents. Loso stated that after reviewing the matrix he concurs with Twit, and that each individual cited is considered an incident. Rassier stated that he attended some of the committee meetings when the matrix was formed. When the Council reviewed the matrix, significant changes were made and that is what the Council must enforce. Rassier stated the matrix should be enforced as follows: the fIrst individual cited should be charged as the fIrst incident; a second individual cited on the same night would be a second incident. Under this scenario the fme for the current violation would be $ 450.00. Hosch stated that it is his opinion that each bar check should constitute one incident and not each individual cited. Recently the Council considered a cigarette license violation where the owner provided all the training and the employee made a bad choice to sell to a minor. If an employee in a liquor establishment makes a bad choice and allows multiple minors in the bar, it could potentially shut down an establishment. Ehlert made a motion to change the violation at Loso's Mainstreet Pub as one incident, billing the license holder $ 150.00. The motion was seconded by Rassier. Ayes: Hosch, Ehlert, Rassier Nays: Loso Motion Carried 3:1:0 Ehlert stated the Council needs to clarify the defInition of an incident and stated it is his opinion that an · incident should coincide with bar checks. If the police checked the same bar two different times and each time a minor was cited that would be treated as two incidents. If a bar check involves more than one officer, the citations written in total would constitute one incident. Loso stated that the license holder is responsible for the actions of the employees, and if minors are allowed in the establishment he/she is responsible. Therefore, if an employee allows multiple minors in the establishment the license holder should be fmed. Ehlert stated that he feels the Council still has discretion and if multiple minors are cited the Council can act on the matter separately. Loso reminded the Council of the purpose of the matrix, which was to establish a penalty system whereby a license holder need only appear before the Council after multiple infractions. Rassier concurred with Loso and suggested that language be included in the matrix system that only a gross violation on the fIrst or seconded incident would be forwarded to the City Council for action. Ehlert stated that he agrees with adding language for gross violations. Further, Ehlert stated that he believes the Council needs to update Ordinances and policies as questions arise and sees this issues the same way. While he does not agree to major changes in the matrix system, clarity on the defInition of an incident needs to be added. Twit suggested that if one incident is considered a bar check, an incident should be limited to a specific number of citations. While Ehlert concurred with Twit, he re-iterated that he does not want to make significant changes to the matrix, but will consider this option if a problem arises. The Council requested that Weyrens contact the City Attorney and prepare an addendum to the matrix system defming an incident as a bar check and adding language for gross violations. Schneider resumed his chair. · . City Engineer Reports 2001 Street Improvement- College Avenue North: Bettendorfpresented the Council with the feasibility report for the proposed improvement of College A venue North between Minnesota Street and Ash Street. Stearns County will be including the one block portion of College A venue with the County Road 121 project as College Avenue is a County State Aid Road. The project will consist of the following: removing all the existing pavement and sidewalk, constructing a new street section, new concrete curb and gutter, and new sidewalk. In addition to the street work, the project includes replacing the existing 6-inch water main with a new 8-inch water main and replacing the existing water service lines. Loso questioned the need to replace the water lines. Bettendorf responded the water main in College A venue is old and has served its useful life. It is similar to purchasing a car, eventually it needs to be replaced. Further, Bettendorf responded the property owners are assessed for 60 percent of the cost, the same as the street policy. Ehlert stated that Council in the past has questioned how long the City can continue to pay 40% of the improvements. Ehlert questioned at what point the City needs to begin planning the street beautification of College Avenue North. Bettendorf responded that the City needs to decide within the next 30 days if the beautification project will be expanded. Ehlert stated that he would be willing to gather a task force to look at the project. The task force will include Ehlert, Bettendorf, the St. Joseph Chamber and other interested service groups. Annexation of Island Areas: Bettendorf reported that he has fInished reviewing Township properties that are surrounded by the City and whether or not water and sewer services are available to those properties. There are five areas involved and are detailed as follows: . Area #1 - Property located on 95/h Avenue between Baker Street East and Dale Street. This area can be served easily by extending the City's existing sanitary sewer and water main. The assessments would be reasonable because most of the area has proposed annexed property on both sides of the street. Area #2 - Property located north ofCR 75 adjacent to ¡Sf Avenue NE and abutting the Northland Addition. This area can be served easily by extending the City's existing sanitary sewer and water main. However, assessments would probably be higher than normal because the majority of the area only has proposed annexed property on one side of the street. Area #3 - Property located on County Road 2 between Elm Street and the Railroad Tracks. The area can be served by extending the City's existing sanitary sewer and water main. However, the street assessment would be high due to the 9-ton roadway design. It is not recommended to try to install utilities along the boulevard on either side of the road. There is not adequate space on the west side of the street due to the wide street width and trees in the right-of-way. The east side of the street would not be feasible either because the houses are on the west side of the road and the utility services would need to be jackeci ordin:ctional bored across the street to the west side. With the shallow sanitary sewer inverts, jackinglboring would not be an option. This area would be served if the utilities were installed when the road is due to be reconstructed. Also, the assessments would be high because the proposed annexed property is only on one side of the street. Area #4 - Property located north of CR 75 adjacent to ¡Sf A venue NWabutting the railroad tracks. This area could physically be served by extending the City's existing sanitary sewer and water main. However, it is not feasible from a cost standpoint, as the assessment would be extremely high for only one property to pay because of the long distance to the existing sanitary sewer and . water main. Another option for this property for utility access could come when the old Lyman Hull property is developed and utilities are extended. Area #5 - Property located north ofCR 75 and west ofCR 2 abutting the railroad tracks. This · property could be physically served by gravity but it would be expensive. The gravity line to the north from the Treatment Plant could be installed with a larger diameter pipe when the area north of the current city boundary, including St. Wendel, is developed. An alternative would be to install a lift station for short term use if the cost could be borne by the development. Weyrens clarified that this issue was raised at a Department Head meeting as when property is totally surrounded, some City benefits occur without paying City taxes. One example is snow plowing. John Scherer had proposed a policy where islands created through annexation would automatically be annexed within a two year period. Bettendorf stated the best way to handle the island annexations at this time is to annex them when adjacent improvements have been ordered; thereby reducing the assessment costs. The proposed development behind Kennedy School is scheduled for utility construction in 2002. It would be prudent to annex the property in Area #1 at the same time. Rassier made a motion to notify the residents in Area #1 that they will be annexed to the City in 2002 and receive water and sewer services when the adjacent property is developed. The motion was seconded by Schneider and passed unanimously. 2002 Proposed Street Improvement: Bettendorf presented the Council with the feasibility report for the proposed street improvement for 2002. The project will include reconstruction, overlay, and/or utility replacement for the following streets and alleys: Second A venue NW Minnesota Street W to CSAH 75 First A venue NW Minnesota Street W to CSAH 75 Second A venue NE Ash Street E to Alley north Birch Street W. Second A venue NW to College A venue N Ash Street W Second Avenue NW to College A venue N · Ash Street E College A venue N to Third Avenue NE Alley Block 8 North and West legs Alley Block 9 West leg Alley Block 11 North and East legs Alley Block 12 North, South, East and West Legs Alley Block 13 North, South, East and West Legs Alley Block 2; Loso's 5th Addu South, East and West Legs Alley Block 3; Loso's 5th Addu East and West legs Bettendorf stated that construction is scheduled for the summer of 2002. Special assessments are proposed for street reconstruction, concrete curb and gutter, and underground utilities. The proposed roads are those that were identified earlier this by the Council. The project break down is as follows: Street Reconstruction: $ 645,877 Street Overlay 68,145 Alley Reconstruction 21,252 Curb & Gutter 99,470 Stonn Sewer 155,232 Sanitary Sewer 280,175 Water Main 336,693 Total $ 1,761,953 The funding for the project is as follows: Assessments $ 949,986 Enterprise Funds 362,625 · MSA Funds 394,271 Other City Funds 55,071 . Loso questioned why residential areas were being assessed for construction of a commercial street. He further stated that in his opinion the assessments are not practical for most of the residents. Bettendorf stated that there are many issues that need to be discussed before the project is ordered. The Council discussed the proposed public improvement hearing scheduled for November 15. While the notice has been published, individual property owners have not been notified. The hearing could be canceled, giving the Council additional time to review the information. Hosch stated that it is his understanding the purpose of the public hearing is to accept input. A decision can be made after the hearing. Bettendorf stated that it is important for the Council to have a clear understanding of the scope of the project before conducting the public hearing. The project can always be changed after the hearing. Ehlert stated that while the project may seem aggressive, the bonding rates are at a market low and it may be the best time to bond for the projects. Regardless of when the City orders the improvements, bonding will be required. Currently the City may have the opportunity to bond at a low rate, keeping the annual payments to a minimum. Ehlert questioned if the City bonds for the improvements, what is the time frame for using the funds. If it is three years, the City could begin long range planning for the project. Hosch stated that he would like the City to establish a plan for the improvements, broken down by year and amount and then proceed. Loso stated the Council did complete that process, but the interior street improvements were put on hold for other projects. Therefore, Loso stated the City needs to repair the roads at this time. The Council agreed to cancel the public hearing scheduled for November 15, 2001 and schedule a special Council meeting for November 8, 2001 at 6:00 PM to discuss the proposed 2002 Street Improvement. . Capital Improvement Plan: Hosch stated that he requested the item be placed on the agenda for continued discussion and update. Bettendorf presented the Council with the Capital Improvement Plan. Items of discussion included: Sanitary Sewer Extension: The sewer line that extends past 151 Avenue NW will need to be enlarged to handle additional growth along County Road 12I. The Council questioned whether or not the developers could pay the additional cost as this improvement is needed for future development. Bettendorf stated that some of the piping needs to be replaced as it is copper pipe with many services lines. Each of the connections could be wearing the system. The pipes currently in the ground are over 40 years old. Lift Station: Bettendorf reported that he is working on acquiring the additional right-of-way that is needed for the expansion of the Baker Street Lift Station. Bettendorf will also research the need for purchasing a generator for this lift station and report back to the Council. Sewer Capacity Study: Bettendorf reported that the study will be connected to providing services u . to the St.Wendel area, . At this time there is no information to :report. Park Expansion: The property the City was considering near Klinefelter Park has been purchased and will be developed into housing units. Therefore, this item can be removed from the Capital Improvement list. Maintenance Facility and Wobegon Trail: Both these items are being worked on by sub committees of the Council. Recess: Hosch made a motion to recess for five minutes, seconded by Ehlert and passed . unanimously. .. Mayor Reports School District Meeting: Hosch reported that he and Councilor EWert will be meeting with Dr. Lee of District 742 to discuss the future growth of St. Joseph and the possibility of constructing a high school in St. Joseph. Councilor Reports LOSO Winter Parking Restrictions: Loso requested that the Council discuss the winter parking restrictions at the next Council meeting. It is his opinion that our policy is outdated and needs to be changed. He suggested that different parts of town could have different restrictions. For example, the downtown area could be posted with no parking over night and the residential areas could be posted with no parking only if two or more inches of snow is received. Schneider requested that the Council also consider posting the downtown area with two hour parking limitations. The Council agreed to discuss the winter parking restrictions at the next meeting focusing on the time limits and the fmes imposed for parking during the prohibited time. RASSIER No report EHLERT Maintenance Facility: EWert stated that he contacted three contractors regarding the proposed maintenance . facility and whether or not it could be constructed this year. Due to the heavy equipment that would be stored in the building, the concrete would have to cure completely, needing a minimum outdoor temperature of 50 degrees. Therefore, EWert stated that he and Loso will meet with the Public Works Director over the winter months to design the Maintenance Facility and bring the information back to the Council. Indian Hills Plat: EWert questioned the status of the Indian Hills Developer's Agreement and the provision contained within for the construction of an east / west corridor. Weyrens reported that the Developer's Agreement has been executed and the City has one year to exercise an option to construct and east/west corridor and an additional year to build the road. Further, the Agreement states that the property owner will not bear the cost of the road unless the road is used for the development. Therefore, if the road is constructed, the cost will most likely be born by the City. Wobegon Trail: Ehlert reported that he, Councilor EWert and Chamber President Tom Skahen appeared before the State Senate Bonding Committee requesting funding assistance for a welcoming center. The WobegonCommittee has requested a $ 125,000 matching grant. The project is ranked in the top of the bonding bill. The Wobegon Committee has recently meet with a developer looking to secure property for the center. After considerable discussion, it was determined the best location for the welcoming center is on the property owned by the City near the Water Tower. The Committee will be forwarding infonnation to the City Council regarding the proposed center. Weyrens stated that she has been contacted by the Steams County Park Department who is in the process of writing the matching grant. If the City wishes to proceed further, a resolution must be passed by the City Council assuring the State that if awarded the grant, the City would match the funds. Schneider stated that the funds can be raised privately and the City has already received a commitment of $ 1000 per month from the Jaycees. . -- Loso made a motion supporting the Wobegon Welcoming Center and pledging to match any funds awarded by the acquisition of land and construction of the Wobegon Trail Welcoming Center. The motion was seconded by Ehlert and passed unanimously. SCHNEIDER Historical Society: The St. Joseph Historical Society recently met and established by-laws for their society. The information will be forwarded to the City Council. The Historical Society will always meet on the 4th Wednesday of each month. Park Board: The Park Board will be meet on November 19 and plans to present the public with the Park Board accomplishments for the year 200 I. Administrator / Clerk Reports COpy Machine: Weyrens reported the copy machine in the City Offices is failing and needs to be replaced. Money has been budgeted for the past four years for replacement and more information will be presented at the next Council meeting. Surplus Car: Weyrens questioned the status of the surplus squad car that was recently advertised for public sale. Loso stated that he had the opportunity to review the car and feels that car is in good shape and can be used by the City. Ehlert stated that the City has invested considerable resources in the car and it should be utilized by the departments of the City. Hosch and Schneider questioned the need to keep the car and how much money will need to be invested in the car to keep it operational. Rassier stated that car in question . could be used to keep the mileage down on the new squad cars. For example, if an officer needs to run to the courthouse, the old car could be used. Ehlert stated that the vehicle may also be of use to the maintenance department. Therefore, the Council requested Weyrens to send a memo to all departments requesting that they make use of the 94 Ford when running errands or going to St. Cloud. Hosch and Schneider stated that if the City is to continue using the vehicle the decals need to be removed. The Council agreed by consensus. Assessment Policy: Weyrens reported that she has been approached by the developer purchasing a portion of the Indian Hills Plat and requested to roll forward the assessments. In the past the City has required that all assessments are paid upon property transfer. Ehlert stated that the requirement to pay the assessments in full when developing a lot could be a detriment for commercial or industrial development. He encouraged the City to establish a policy similar to the TIF report card that would allow the assessments to be rolled forward if that is the breaking point between doing the project or not. Weyrens will research this matter and bring a proposal back to the Council for review consideration. Ehlert made a motion to continue the past practice and policy of the City to collect assessments at the time of property transfer until a time when the Council reviews alternatives. The motion was seconded by Rassier and passed unanimously. Adiourn: Loso made a motion to adjourn at 10:00 PM; seconded by Schneider and passed unanimously. Judy Weyrens . Administrator/Clerk "'SEH 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation · November 7,2001 RE: St. Joseph, Minnesota 200 I Northland Plat Five SEH No. A-STJOE 0105 14 Honorable Mayor and City Council c/o Ms. Judy Weyrens Clerk! Administrator/Treasurer City of St. Joseph 21 NW First Avenue P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the City Council Enclosed find Change Order No. I for this project. · Enclosed is a letter from Larson. Excavating Contractors, Inc., requesting a time extension for completing the work on Northland Plat 5, along with proposed Change Order No.1. The Contractor has worked diligently to stay on schedule and has done a superior job on the project to date. The first layer of blacktop is in place and the Developer has been authorized to pull building permits. Lift station panels always take a long time to manufacture, and the proposed schedule change provides for the lift station being operational before houses need to be hooked up. I recommend Change Order No.1 be approved. If you authorize this change, we will send it to the contractor for signature, and then return it to you for signature. Sincerely, .~~I Project Manager djg Enclosure c Ted Schmid, Lumber One (w/enclosure) · Jerry George, SEH (w/enclosure) Maynard Klever, SEH (w/enclosure) W:\stjoe\O 105"'colT'-110701-city co I.doc Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer Larson Excavating Contractors, Inc. 41354 County ROad. Address Line Holdingford, MN 56340 Phone (320) 746·2684 Fax (320) 746-2154 October 17, 200 I SEH 1200 25th Avenue South, PO Box 1717 St Cloud, MN 56302-1717 Attn: Joseph Bettendorf / City of St. Joseph RE: Northland Plat Five, St. Joseph Dear Joseph, This letter is a request for a time extension for the Nort!ùand Plat Five, St. Joseph project. Due to many circumstances beyond our control, we hope that you \'vill extend the date for substantial completion on this project to the 30th of November, 200 I. - We have encountered delays from the start of the project, \'vith the notice to proceed not being issued until July 30th, and the placement of the lift station still not definite at that time. [believe the developer was considering the most cost effective placement along with long term electrical costs, and who was to supply the power for the lift station. As this was the case, we could not proceed to order the concrete lift station structural drawings until placement was determined. After placement was determined and shop drawings approved the structure still had to be built, sealed and delivered. We could not proceed with the layirig of the sanitary sewer main until the lift station was placed. We feel all these items created an approximate 2 week delay in progress. We also encountered a major delay because of defective materials supplied to tills project. A defective hydrant and . to" watermain pipe took four days with two crews to locate and replace, costing us also four days of forward progress. Along with that there were no plans for conduit crossings for undergrOlmd utilities across roadways. Larson Excavating along with Mueller pipelines and all utilities involved worked very diligently to coordinate the location, staking, and installation of these crossings. This work was not part of the contract and took approximately three days to coordinate and a day to install. Rain has prevented us from working for approximately 10 days to date. We had hoped to have sidewalk, base and base course bituminous in place by lO/19/0 I but wet weather conditions for the.past week have prevented that from happening. We are diligently working to keep forward progress continuing. At this time we hope that by Friday October 26, the curb will be poured, backfilled and ready for bituminous surfacing ?nd underground utilities. We have had delays regarding the approval of submitted šhop dra\\ings for the lift station, access hatch and control panel. To date all submittals have been approved. The latest being the Control Panel wruch was submitted on September 11th, and not reviewed and returned approved until October 5th. At that time the Control Panel \vas ordered with expected delivery in six to eight weeks, wruch puts delivery at approximately November 16th at the earliest. We are requesting a substantial completion of November 30th based on delivery of the control panel around November 16th, and an allowance for placement and electrical work We hope that you will take all these delays into consideration and grant us and ex:tension. We hope that this project wi\! be ready for its intended use by October 31st according to our contracted items, with the exception of the lift station. We have worked hard to keep this project on schedule, and hope that you have been satisfied \\ith our work and progress to date despite these delays. We know that the developer is eager to begin construction in Northland Plat Five, and we are working our hardest to make that happen as soon as possible Sinœ<Cl~ ~ . ""-. \ OCT ~? "r:n1 ..,~. ~ r-~~;--': L ~.:~) Jeff Lars~Ìi.: EO . DOCUMENT 00640 CHANGE ORDER NO.1 OWNER City of St. Joseph DATE October 25,2001 CONTRACTOR Larson Excavating Contractors, Inc. ENGINEER SEH Contract A-STJOE 0105 OWNER's No N/A Project 2001 Northland Plat Five, St. Joseph, MN You are directed to make the following changes in the Contract Documents: Description: Extend Substantial Completion from October 20, 2001 to November 30, 2001 based on delivery of the control panel around November 16 and an allowance for placement and electrical work. Reason for Change Order: Delays due to a late construction start, defective materials, and a delay in approval of subnúttals. Attachments N/A '··cCHANGEIN·.CON1'RAÖT·.1'IlVJ£S</>·· ....... S~b§~ptill~. ··Re@YNffi~~J v. Com' Ietion ..... . ·Pa mêrit . Original Contract Price: $599.138.56 10/20/0 I 06/15/02 Net increase (decrease) from previous Change N/A Order No. to Contract price prior to the Change Order: $599,138.56 Net increase (decrease) of this Change Order: $0.00 11/30/01 No Change Contract price with all approved Change Orders: $599,138.56 RECOMMENDED: APPROVED: ACCEPTED: SEH CìtyöfSt. Joseph· Larson ExcavatingContractors, Inc. PO Box 1717 PO Box 668 41354 County Road 9 St. Cloud, MN 56302-1717 St. Joseph, MN 56374-0668 Holdingford, MN 56340 B~~~BY By: Title: Titl . it En ineer TItle: Date: 11/7/tJl Date: Date: , . . W:\stjoe\0105\specs\co#l.doc . Resolution Receiving Report and Calling Hearing on Improvement WHEAREAS, pursuant to resolution of the council adopted November 15,2001, a report has been prepared by Joe Bettendorf, SHE with reference to the improvement of street, concrete curb and gutter, and underground utilities of the following streets and alleys: Second Avenue NW Minnesota Street W CSAH 75 First Avenue NW Minnesota Street W CSAH 75 Second Avenue NE Ash Street E to Alley North Birch Street W Second Avenue NW to College Avenue N Ash Street W Second Avenue NW to College Avenue N Ash Street E College Avenue N to Third Avenue NE Alley Block 8 North and West legs Alley Block 9 West leg Alley Block 11 North and East legs Alley Block 12 North, South, East and West legs Alley Block 13 North, South, East and West legs Alley Block 2 Loso's 5th Addition South, East, and West legs Alley Block 3 Loso's 5th Addition East and West legs . And this report was received by the council on November 15,2001, and Whereas, the report provides information regarding whether the proposed project is necessary, cost- effective, and feasible, NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF ST JOSEPH, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $2,000,000.00. 2. A public hearing shall be held on such proposed improvement on the 29th day of November, 2001 at St. Joseph Fire Hall at 7 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 15th day of November, 2001. I) ':'-'... -. ~~~ ';j .' ~A Mayor ~ . . itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-7201 City of St. Joseph Fax: 363-0342 Public Hearing CLERK! ADMINISTRATOR TO WHOM IT MAY CONCERN: Judy Weyrens Notice is hereby given that the Council will meet at 7:30 PM on November 15, 2001 at the St. Joseph MAYOR Community Fire Hall to consider, and possibly adopt, the proposed assessment for site grading, street, Larry J. Hosch curb and gutter, sanitary sewer, water main, storm sewer, and lift station, to all lots in Northland Plat Five. Adoption by the Council of the proposed assessment may occur at the hearing. COUNCILORS Such assessment is proposed to be payable in equal annual installments extending over a period of Bob Loso five years, the fIrst of the installments to be payable on or before the fIrst Monday in January 2002, Cory Ehlert and will bear interest at the rate of seven percent per annum from the date of the adoption of the Kyle Schneider assessment resolution. To the fIrst installment shall be added interest on the entire assessment from Alan Rassier the date of the assessment resolution until December 31, 200 I. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The proposed assessment roll is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is $ 800,000. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection signed . by the affected property owner is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The council may upon such notice consider.any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems available. An owner may appeal an assessment to the district court pursuant to Minnesota Statute § 429.081 by serving notice of the appeal upon the mayor or clerk of the city within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the mayor or clerk. Judy Weyrens Administrator / Clerk Publish: October 26, 200 I . , ^ ....SEH 1200 25th Avenue South, P.O. Box 1717, SI. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation . FINAL ASSESSMENT ROLL 10/18/01 2001 NORTHLAND PLAT FIVE LOT ASSESSMENT RATES SMALL LOT ASSESSMENT RATES ST. JOSEPH, MN Site Grading $2,611 ¡Lot Site Grading '$1;972 /Lot A-STJOE 0105 Street, C&G $5,427 .1 Lot Street,C&G .$3;472 1 Lot Sanitary Sewer $3,626 / Lot Sanitary Sewer '. $2,320 / Lot Water Main $2,734 . I Lot . Water Main $1,750 fLot Storm Sewer $1,140 ) Lot Storm Sewer . $7~0 I Lot Uft Station . $600 -) Lot Uft Station: $600 / Lot Total $16,138 Total $10,544 PROPERTY PARCEL ID NO. DESCRIPTION OWNER OF RECORD ASSESSMENT NORTHLAND PLAT FIVE 84-53734-160 Lot 1, Block 1 Lumber One Avon, Inc. $10,544 84-53734-161 Lot 2, Block 1 Lumber One Avon, Inc. $10,544 84-53734-162 Lot 3, Block 1 Lumber One Avon, Inc. $10,544 84-53734-163 Lot 4, Block 1 Lumber One Avon, Inc. $10,544 84-53734-164 Lot 5, Block 1 Lumber One Avon, Inc. $10,544 84-53734-165 Lot 6, Block 1 Lumber One Avon, Inc. $10,544 . 84-53734-166 Lot 7, Block 1 Lumber One Avon, Inc. $10,544 84-53734-167 Lot 8, Block 1 Lumber One Avon, Inc. $10,544 84-53734-168 Lot 9, Block 1 Lumber One Avon, Inc. $10,544 84·53734-169 Lot 10, Block 1 Lumber One Avon, Inc. $10,544 84-53734-170 Lot 11, Block 1 Lumber One Avon, Inc. $10,544 84-53734-171 Lot 1, Block 2 Lumber One Avon, Inc. $10,544 84-53734-172 Lot 2, Block 2 Lumber One Avon, Inc. $10,544 84-53734-173 Lot 3, Block 2 Lumber One Avon, Inc. $10,544 84-53734-174 Lot 4, Block 2 Lumber One Avon, Inc. $10,544 84-53734-175 Lot 5, Block 2 Lumber One Avon, Inc. $10,544 84-53734-176 Lot 6, Block 2 Lumber One Avon, Inc. $10,544 84-53734-177 Lot 7, Block 2 Lumber One Avon, Inc. $10,544 84-53734-178 Lot 8, Block 2 Lumber One Avon, Inc. $10,544 84-53734-179 Lot 9, Block 2 Lumber One Avon, Inc. $10,544 84-53734-180 Lot 10, Block 2 Lumber One Avon, Inc. $10,544 84-53734-181 Lot 11, Block 2 Lumber One Avon, Inc. $10,544 84-53734-182 Lot 12, Block 2 Lumber One Avon, Inc. $10,544 . 84-53734-183 Lot 13, Block 2 Lumber One Avon, Inc. $10,544 w:\ST JOE\01 05\ASSESS\far.xls 1 10/18/01 Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer . .. ~ . RNALASSESSMENTROLL 10/18/01 2001 NORTHLAND PLAT FIVE ST. JOSEPH, MN A-ST JOE 0105 PROPERTY PARCEL ID NO. DESCRIPTION OWNER OF RECORD ASSESSMENT NORTHLAND PLAT FIVE 84-53734-184 Lot 14, Block 2 Lumber One Avon, Inc. $10,544 84-53734-185 Lot 15, Block 2 Lumber One Avon, Inc. $10,544 84-53734-186 Lot 16, Block 2 Lumber One Avon, Inc. $10,544 84-53734-187 Lot 17, Block 2 Lumber One Avon, Inc. $10,544 84-53734-188 Lot 18, Block 2 Lumber One Avon, Inc. $10,544 84-53734-189 Lot 19, Block 2 Lumber One Avon, Inc. $10,544 . 84-53734-190 Lot 20, Block 2 Lumber One Avon, Inc. $16,138 84-53734-191 Lot 21, Block 2 Lumber One Avon, Inc. $16,138 84-53734-192 Lot 22, Block 2 Lumber One Avon, Inc. $16,138 84-53734-193 Lot 23, Block 2 Lumber One Avon, Inc. $16,138 84-53734-194 Lot 24, Block 2 Lumber One Avon, Inc. $16,138 84-53734-195 Lot 25, Block 2 Lumber One Avon, Inc. $16,138 84-53734-196 Lot 26, Block 2 Lumber One Avon, Inc. $16,138 84-53734-197 Lot 27, Block 2 Lumber One Avon, Inc. $16,138 84-53734-198 Lot 28, Block 2 Lumber One Avon, Inc. $16,138 84-53734-199 Lot 29, Block 2 Lumber One Avon, Inc. $16,138 84~53734-200 Lot 30, Block 2 Lumber One Avon, InC:. $16,138 84-53734-201 Lot 31, Block 2 Lumber One Avon, Inc. $16,138 84-53734-202 Lot 32, Block 2 Lumber One Avon, Inc. $16,138 84-53734-203 Lot 33, Block 2 Lumber One Avon, Inc. $16,138 84-53734-204 Lot 34, Block 2 Lumber One Avon, Inc. $16,138 84-53734-205 Lot 35, Block 2 Lumber One Avon, Inc. $16,138 . 84-53734-206 Lot 36, Block 2 Lumber One Avon, Inc. $16,138 84-53734-207 Lot 37, Block 2 Lumber One Avon, Inc. $16,138 w:\ST JOE\0105\ASSESS\far.xls 2 10/18/01 ..." ..." . FINAL ASSESSMENT ROLL 10/18/01 2001 NORTHLAND PLAT FIVE LOT- ASS-ESSMENT RATES SMALL LOT ASSESSMENT RATES ST. JOSEPH, MN Site Grading -$2.611 - / Lot Site Grading_ ~c$1 ,672. / Lot A-ST JOE 0105 Street, C&G. $5,427 /Lot Street, C&G~$3,472 / Lot Sanitary Sewer $3,626 . / Lot Sanitary Sewßr C-~$2,320/ Lot Water Main $2,734 / Lot Water Main °$1,750 / Lot StOIlTl Sewer - $1,140 /Lot Storm Sewer $730 / Lot Lift Station $600/ Lot Lift Station c $600 / Lot Total $16,138 Total $10,544 PROPERTY PARCEL ID NO. DESCRIPTION OWNER OF RECORD ASSESSMENT NORTHLAND PLAT FIVE 84-53734-208 Lot 1, Block 3 Lumber One Avon, Inc. $16,138 84-53734-209 Lot 2, Block 3 Lumber One Avon, Inc. $16,138 84-53734-210 Lot 3, Block 3 Lumber One Avon, Inc. $16,138 84-53734-211 Lot 4, Block 3 Lumber One Avon, Inc. $16,138 84-53734-212 Lot 5, Block 3 Lumber One Avon, Inc. $16,138 84-53734-213 Lot 6, Block 3 Lumber One Avon, Inc. $16,138 Lift Station Balance Due Lumber One Avon, Inc. $70,657 . TOTAL ASSESSMENTS $774,289 CITY COST (water main oversize, sewer and water service 1 $3,711 TOTAL ESTIMATED PROJECT $778,000 . w:\ST JOE\01 05\ASSESS\far.xls 3 10/18/01 . itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-720 I City of St. Joseph Fax: 363-0342 Public Hearing CLERK! ADMINISTRATOR TO WHOM IT MAY CONCERN: Judy Weyrens Notice is hereby given that the Council will meet at 7:35 PM on November 15,2001 at the St. Joseph MAYOR Community Fire Hall to consider, and possibly adopt, the proposed assessment for street, curb and Larry J. Hosch gutter, storm sewer and holding pond on Stearns County Road 133 from Stearns County State Aid Highway 75 to the south line of Lot I Block 1 Buettner Business Park. The following lots in COUNCILORS Buettner Business Park are proposed to be assessed: Lot 2 Block 1, Lot 1 Block 3, Lot 2 Block 3, Bob Loso Lot 1 Block 4, Lot I Block 5. Adoption by the Council of the proposed assessment may occur at the Cory Ehlert hearing. Kyle Schneider Such assessment is proposed to be payable in equal annual installments extending over a period of Alan Rassier fifteen years, the fIrst of the installments to be payable on or before the first Monday in January 2002, and will bear interest at the rate of eight percent per annum from the date of the adoption of the assessment resolution. To the fIrst installment shall be added interest on the entire assessment from the date of the assessment resolution until December 31, 2001. To each subsequent installment when due shall be added interest for one year on all unpaid installments. . The proposed assessment roll is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is $ 72,911.00. Written or oral objections. will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection signed by the affected property owner is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems available. An owner may appeal an assessment to the district court pursuant to Minnesota Statute § 429.081 by serving notice of the appeal upon the mayor or clerk of the city within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the mayor or clerk. Judy Weyrens Administrator / Clerk Publish: October 26,2001 . "'581 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture engineering . environmental . transportation · FINAL ASSESSMENT ROLL 10/18/01 COUNTY ROAD 133 IMPROVEMENTS Assessments based on Buettner BUETTNER BUSINESS PARK BusinessParkl¥"elopment ST. JOSEPH, MN a reementdated Hi101199, Exhibit "B". A-ST JOE 9904 PROPERTY PARCEL ID NO. DESCRIPTION OWNER OF RECORD ASSESSMENT BUETTNER BUSINESS PARK 84-53470-227 Lot 2, Block 1 Leo C. & Gloria L. Buettner $23,461 84-53470-231 Lot 1, Block 3 Leo C. & Gloria L. Buettner $13,333 84-53470-233 Lot 2, Block 3 Leo C. & Gloria L. Buettner $18,338 · 84-53470-225 Lot 1, Block 4 Leo C. & Gloria L. Buettner $11,672 84-53470-237 Lot 1 , Block 5 Gary R. Hawkins, Trustee $6,107 TOTAL ASSESSMENTS $72,911 · w:\ST JOE\9904\ASSESS\2001-far.xls 1 10/18/01 Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer . Resolution Adopting Assessment Northland Plot WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for site grading, street, curb and gutter, Sanitary sewer, water main, stonn sewer and lift station, to all lots in Northland Plat Five. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: I. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 5 years, the first of the installments to be payable on or before the first Monday of January 2002, and shall bear interest at the rate of 7 percent per annum form the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2001 . 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The clerk shall forthwith transit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 15th day of November 2001. Mayor City Clerk . . Resolution Adopting Assessment Stearns County Road 133 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for street, curb and gutter, storm sewer and holding pond on Stearns County Road 133. From Stearns County aid highway 75 to the south line of Lot 1 Block I Buettner Business Park. The following lots in Buettner Business park are proposed to be assessed: Lot 2 Block I, Lot I Block 3, Lot 2 Block 3, Lot 1 Block 4, Lot 1 Block 5. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: I. Such proposed assessment, a còpy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday of January 2002, and shall bear interest at the rate of 7 percent per annum form the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution . until December 31,2001 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The clerk shall forthwith transit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 15th day of November 200I. Mayor City Clerk . . Resolution of finding The request of Robert Veline for a Special Use request came before the Planning Commission at a public hearing held on November 5, 2001. The purpose of the hearing was to consider issuance of a Special Use Permit to allow a rental license in a General Business Zoning District.. St. Joseph Code of Ordinances 52.21 subd.3 (f) provides for the following under Special Uses: Mixed use of a Permitted Use and a multiple residential dwelling units; but only if at least 50% of the interior square footage (exclusive of the basement or cellar) is used full time for a Permitted Use. The area consisting of multiple residential dwelling units must meet the standards of Section 52.19, Subd. 5 and 6. Parking requirements shall be separately determined for the commercial and residential uses in accordance with Section 52.14, Subd. 4. The property is located at 21_181 Avenue NW, legally described as the N65' oflots 11 & 12 Block 8 Block 009 Townsite of St. Joseph. The request has been submitted by Robert Veline, 23 West Minnesota Street, St. Joseph MN 56374. Notice of this matter was duly served and published. In consideration of the information presented to the Planning Commission and its application to the Comprehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the following findings: . The proposed use is consistent with the standards for granting a special use permit, St. Joseoh Code of Ordinances 52.9 Subd. 1. The proposed use meets all the parking requirements both for a rental unit and lower level gift shop. Therefore, based on the above findings, the Planning Commission makes the following recommendation: Approval of the Special Use Permit to allow a rental unit in a General Business District with the following contingencies: 1. The rental license must meet all the requirements as determined by the Housing Inspector, Building Official and Fire Chief. 2. If the lowerlevel is not occupied by a permitted business on June 1, 2002,the rental license shall be suspended until the lower level is occupied. . i. MEMORANDUM Date: October 31,2001 To: St. Joseph Planning Commission From: Judy Weyrens. ~P(' Re: Public H~Ubert Veline Robert Veline has a purchase agreement for the former City Offices located at 21 - 1st Avenue NW. As this property is zoned General Business, a special use pennit is required for the rental and cannot be granted unless 50% of the interior square footage is used for a pennitted use. The table below illustrates the issues before the Planning Commission. Ordinance Requirements Intended Use Ordinance Compliance -,,,.. ....--. & Joseph Ordinance52.21Subd. 3 (f) Robert Veline will be remodeling Meets the 50% business requires: the lower level for a gift shop or requirement specialty shop and remodeling the Mixed use of a Permitted Use and a upper level for rental. St. Joseph Ordinance 52.21subd multiple residential dwelling units; but 2 (0) lists Hobby shops and gift only if at least 50% of the interior square stores as a permitted use. footage (exclusive of the basement or cellar) is used full time for a permitted . use. The area consisting of multiple residential dwelling units must meet the standards of Section 52.19, Subd. 5 and 6. St. Joseph Ordinance 52.21 Subd 3 (f) further states: Parking requirement for the rental unit: Parking requirements shall be separately One Bedroom plus efficiency Total parking spaces required determined for the commercial and 4 parking spaces for the proposed use: 7 residential uses in accordance with Section 52.14 Subd.4 Total parking spaces provided St. Joseph Ordinance 52.14 Subd. 4 (b) Parking requirement for the on the site plan: 8 states: business 900 square feet Oneandon(:~half (1 Y2) spaces for each 3 parking spaces - . single bedroom dwelling and two and Meets the requirements one-half (2 Y2) spaces for each two bedroom dwelling. St. Joseph Ordinance 52.14 Subd. 4 (m) states: Retail Store and service establishment. At least one (1) off street parking space . for each three hundred (300) square feet . Action required by the Planning Commission: ¡. Approval - The motion should recommend the Council approve the special use permit with fIndings that it conforms to specific standards as established in Ordinance 52.9 Subd. 4. A favorable motion should also include the following contingencies: I. The rental unit is inspected for code compliance and receives approval from the Rental Housing Inspector and Fire Chief. Denial - A motion to deny must include fIDdings that it does not meet the standards as established in Ordinance 52.9 Subd. 5 which reads: If the Planning Commission recommends denial of a special use permit or the Council orders such denial, it shall include in its recommendations or determination findings as to the ways in which the proposed use does not comply with the standards required by this Ordinance. . . 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Resolution for Vacating a portion of the East/West Alley Between 1st Avenue NW and 2nd Avenue NW Abutting N65' of Lots 11 and 12, Block 8; Townsite of St. Joseph WHEREAS, the City Council of the City ofSt. Joseph has determined to vacate the southerly 1.1 feet of the east/west alley between I st Avenue NW and 2nd Avenue NW abutting the following legal description: N65' oflots 11 & 12 Block 8 Townsite of St. Joseph AND WHEREAS, a public hearing was held on November 15,2001 before the City Council in the St. Joseph Community Fire Hall after due published and posted notice had been given by the Clerk on November 2 and November 9, 2001. A reasonable attempt was made to give personal notice to all affected property owners, and all persons interested were given an opportunity to be heard; AND WHEREAS, any person, corporation or city owning or controlling easements contained upon the property vacated, reserves the right to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto; . AND WHEREAS, it appears that it will be in the best interest of the City to vacate a portion of such alley; AND WHEREAS, four-fifths of all members ofthe City Council concur in this resolution; NOW THEREFORE BE IT RESOLVED, that the southerly 1.1 feet of the east/west alley between 1 st Avenue NW and 2nd Avenue NW abutting the N65' oflots 11 & 12 Block 8, Original Townsite is hereby vacated. Adopted this 15th Day of November, 2001. Approved: Larry Hosch, Mayor Attest: . Judy Weyrens, Administrator/Clerk ¡. MEMORANDUM Date: October 31,2001 To: .St. Joseph Planning Commission \ From: Judý ~yrens Re: Table(V~Æatters from the October Planning Commission Meeting I í At the last planning Commission meeting the ~rocess for rezoning was questioned. The section referred to was 52.10 (page 114). John Scherer agreed that the language is not clear and should be clarified. The Ordinance as currently allows for re-zoning as follows: I. The Planning Commission initiating a change, which can be done by one of two ways: a. The Planning Commission can review the zoning map and conduct a public hearing to revise such; or b. A petitioner may approach the Planning Commission and request the Planning Commission to conduct a public hearing. The Planning Commission approving the request for a public hearing would be considered the same as initiating a change. Therefore, if Lance Honer or Mike Deutz would have received approval to conduct a public hearing from the Planning Commission prior to setting a hearing, the intent of the Ordinance would have been met. . 2. A property owner may solicit signatures of 50% or more of the property owners within 350 feet of the proposed zoning change. How to move forward: In discussing the matter with John Scherer, the Planning Commission has the following options: 1. The Planning Commission could motion to recommend that the property owner move forward with the re-zoning request, thereby causing the proposed change to be initiated by the Planning Commission. A second motion would be needed to recommend approval or denial of the proposed change. 2. The Planning Commission could deny the request. 3. Since the hearing was tabled, not closed, the property owners could still bring in a petition of surrounding property owners within 350 feet: IfMr. Honer or Mr. Deutz could aécomplish this, the Ordinance requirements would be fulfilled. Regardless of what is decided on the two matters before the Commission, the Ordinance needs to be reviewed and clarified. John sent the following email: State law does not have a requirement that 50% of those with 350' join in ~ the petition, or anything like that except for cities of first class. I R~~ suggesst that it be looked at and the City consider an amendment simply . re;uiring the pet ion be signed by the owners of 3/4 of the parcels and 750 of the total area effected. See what the PC and council want to do. Reply A - _ _ _ u__~__~ _ _ _ _____ . Resolution of finding The request of Lance Honer for a rezoning request came before the Planning Commission at a public hearing held on October 1,2001 and tabled until November 5, 2001. The purpose of the hearing is to considerre-zoning a parcel of property currently_zoned Agricultural to R3, Multiple Family. The Zoning change is requested to allow the property owner to develop the property with multiple family units. The property is legally described as follows: That part of the Northwest Quarter ofthe Northwest Quarter of Section 10 in Township 124 North, of Range 29, less the Northerly 26 rods thereof, and less that part thereof lying Southerly of the Great Northern Railway right-of-way, and less that part platted as Lot 12 of Auditor's Subdivision No.4, an Addition to the City of St. Joseph, and less railroad right-of-way, and subject to highway easement and other easements and restrictions of record. Containing 11.84 acres, more or less. The request for rezoning has been submitted by Honer Partnership Inc., 21 - 2151 A venue North, Waite ParkMN 56387. In consideration of the infonnation presented to the Planning Commission and its application to the Comprehensive Plan and Ordinances of the City ofSt. Joseph, the Planning Commission makes the following findings: . The above mentioned property has recently been annexed to the City of St. Joseph and is undeveloped on the north and west and developed to the south with single family homes and manufactured homes. Therefore the proposed development will not conflict with the adjoining properties. Therefore, based on the above findings, the Planning Commission makes the following recommendation: Approval of the Rezoning of the above described property from Agricultural to R3, Multiple Family to allow for the construction of multiple family dwelling units with the following contingencies: 1. The zoning will only become effective after a plat has been finalized and approved by the St. Joseph City Council. 2. If the property is not platted within one year from the date of City Council approval of the rezoning, the zoning change will not become effective. .- - . . ¡' . . ./. - /", '- CP \.' ..' fI\ . . , " .:., ,-, H. '_ . , .þ. ¡-.....:.,. ,. '. :\0 "'r"""'¡" . ·~7 ...... ::L;~%~fi;':*" , '1; '" \ W ..' ... . , ...~," ,_.._, '/ ;;~: ,. V> I 0 -',' ':',~ [Y')f . '. ", 1 ! ,~ ,.J;~i¡: "..... . ~ ~, .... ""'-·."."i~' , ..'0.......... .......... l f0->l'''' ¡ 'Y'r~'~.~~."I.:.; . .......... . : ...~ ,.:..:.;..~):;~:.:j ~ . ..,':. ."..< . ..... . '. ~ \ ;.... ...... . '-....... '\- ."" ,'J' "'. '<':1 04 " '-~ ~ '-' \),++î '-...... ,,~ '? ' ;...:....1 » "04 ~ ~ 6 .~¡<:~\ / [~~" .~-1. ~ ~~ _ ..;~'¡. . '.. ~ ..;:,~ ".: ;!,; ..............":< ~ . ~ " .¡B ~ '. ~.......\...\ I": ..þ - ""I. '.-""""", ,". ~ ~ ~ ~...'...'.>...J: :; ¡Ú'¡" '.' (1 Þ ~ ..' . ~ .~. J -........; ",__ _ il VI -- -,' _ .s 00" ,S'S3"W 5~S.SI I ~ Lú '. W t::. LINE N.W '/4. N.\N. '/4 --- . _....~ OLD S.A.R>: <;.¡;~~; :~ o"~ I - - .;- "\ . -; . I .... ' ., ",' .' .t., þ' ." .... ,," .... ~ .': :> .... ':":' :' ... ..\ " ,';;¡~~8~;;;,:;~f}tt"': , " ;, ,I . Resolution of finding The request of Mike Deutz for a rezoning request came before the Planning Commission at a public hearing held on October 1,2001 and tabled until November 5, 2001. The purpose of the hearing is to consider re-zoning a parcel of property currently zoned R-1, Single Family to Highway Business, The Zoning change is requested to allow the property owner to sell or develop the property as commercial. The property is legally described as: Lot 009; Block 002 - Lots 9 & 10 Less E lOT Block 2 Townsite ofSt. Joseph and Lot 004 Block 013; Townsite ofSt. Joseph The request for rezoning has been submitted by Mike Deutz; PO Box 634; St. Joseph MN 56374. In consideration of the information presented to the Planning Commission and its application to the Comprehensive Plan and Ordinances of the City ofSt. Joseph, the Planning Commission makes the following fmdings: The above mentioned property is located adjacent to County Road 75 and is developed commercially across the road and to the west. When the Planning Commission considered the . request earlier this year to change all property abutting CR 75 to Highway Business, it was determined to leave the property as R1 and look at transitional zoning. The Planning Commission further stated they would consider each request for rezoning on an individual basis. Therefore, based on the above findings, the Planning Commission makes the following recommendation: Approval of the Rezoning of the above described property from R1, Single Family to B2 Highway Business.: - - SUMMIT MANAGEMENT, INC. . 101 East Fifth Street, Suite 910 St. Paul, Minnesota 55101-1808 (651) 224-4741 (651) 223-5318 (fax) Mark W. Lambert, President Direct Dial (651) 223-5493 October 16, 2001 Members of the Planning Commission and City Council of St. Joseph 25 College A venue North St. Joseph, Minnesota 56374 Re: Pre-Application PURD Meeting/44 Unit Multifamily Development Dear Members and Councillors: I have executed a purchase agreement with DM Building Corp. for the purchase of Lots 1 and 2, Block, Indian Hills Park (the 7 acres on the west side of Northland Drive). I expect to close on the purchase by the end of the month and begin site grading. I intend to begin construction sometime this winter or next spring on a 44 unit apartment building on Lot 1 (the R-3 . Parcel). I am submitting a tentative grading plan showing the proposed location of the building and floor plans and elevations of the proposed building. I do not have a site plan as of yet but I will have one completed before the formal PURD application and hearing. The grading plan should give you an idea how the building will fit on the site. This exact building is currently under construction on East St. Germain St. just east of McDonalds and Highway 10 in St. Cloud. I purchased the rights to construct this building because it so fits perfectly on the site and is a very attractive and sharp design. While I might reduce the number of one bedrooms units in favor of more 2 bedroom units, the current plan calls for 17 (1 bedroom units), 24 (2 bedroom units), and 3 (3 bedroom units). I am also enclosing the St. Cloud site plan for your review but it will likely differ because the lots, although similar (approximately 250'x370'), are not identical in shape or topography. The building will target the mid to upper end apartment market, and hopefully some seniors as well. This is not a student housing development. I look forward to your support as we proceed with this development. If you have any additional questions, please feel free to contact me at your convenience. Very Truly Yours, SUMMIT MANAGEMENT, INC. . ~,v:~ Mark W. Lambert cc: City Administrator r- . . ; ..- 'i"tr· ........ ·',N o~~· · ../N O:uV! ~ ;a. ~!¡;¡ ê~¡;¡¡ 0 __._L_' Kl N UU·,,· I"''' yt ;;i.;¡ ~"ZZ~. / H wm~ ," o > 0 ~ ~ 'I' ,.... ....-.. ..-.. ' ...,,, """ ,,,n,, " \ ," o ~ < ~. < ,\' u.;,.........-...... .. /', . . <~ > ' .' . .......... .......... / , .. ". ~ " } I' ! ",.õ¡ -"'-- '''' '" ,. <a < < 0 ,\ , 'ì ,__.m "~ "_ ~ z i' , !. ',""." «<' ' ' ~ .0< I' So '"" ' ,<"m "r 'ð " . "., "Q I "" ~ ~ ~ I ., / '='1- ¡ '1 ~ ~ >/ ,0 ," , ' 0 ~ om ' 1 ' ' :¡; " , / ' ' ¡- '" ,"~' ' I /' .~ / ' ',. . 8 : Ii.; i ---"1;:------i I / ' . r' ," I , ,. : 0 · ! 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È/!!¡,~ // . Ü _ ~ .. ~-; ~ ì i9 ~;~~i~~~i~æi:~G~ f~~~~~~:f~~1¥:f{rt:, . Resolution of finding The request of Loren Mathison for a Special Use Permit and Variance request came before the Planning Commission at a public hearing held on November 5,2001. The purpose of the hearing was to consider· issuance of a Special Use Permit to allow an auto dealership in a Highway Business Zoning District and to consider a Variance on the exterior requirements. S1. Joseph Code of Ordinances 52.22 subd. 4 (f) provides for the following under Special Uses: New or used auto dealerships. S1. Joseph Code of Ordinances 52.22 subd 7 (c) states: Acceptable building materials shall include brick, stone, tip-up concrete panel, decorative concrete block or glass. Wood siding, plastic and other combustible materials not listed as acceptable shall be not be used for building exteriors. The property is located at 219 Cedar Street East, legally described as follows: ,75 A W 200' ofE 631.57' ofSE4NW4lyingN ofHwy 52, S ofRRLess .07A The request for Special Use has been submitted by Loren Mathison, 2625 Clearwater Road, S1. Cloud MN 56301. In consideration of the information presented to the Planning Commission and its application to the Comprehensive Plan and Ordinances of the City ofS1. Joseph, the Planning Commission makes the following findings: . SPECIAL USE REQUEST The proposed use is consistent with the standards for granting a special use permit, St. Joseph Code of Ordinances 52.9 Subd. 1. The proposed use is listed as an acceptable use with the issuance of a Special Use Permit. VARIANCE REQUEST The proposed use is consistent with the standards for granting a variance as stated in St. Joseph Code of Ordinances 52.8. While log siding is not listed as an acceptable material, it is decorative in nature and meets the intent of the Ordinance. Therefore, based on the above findings, the Planning Commission makes the following recommendation: _~ Approval of the Special Use Permit to allow an auto dealership in a Highway Business Zoning District -and-'L Variance to allow log siding for the exterior with the following contingencies: 1. All four sides of the building will be refaced with log siding. 2. The east and North side of the property will be fenced with steel material. The fence will be doubled faced with steel and must be maintained at all times. The eastern fence cannot extend beyond the front ofthe Hollander Liquor Store Building. . 3. The fence cannot exceed six feet in height 4. Approval of the Building Official and Fire Chief -. . Business Plan for City Officials \ ') / / Our proposed plans for tb:e building located at 720, HWY 75 in St Joseph, MN, is to operat~ a professional retail auto dealership. Other uses will include detailing of autos for sale. In order to obtain a status of creditability and trust in the community we feel the building need a general appearance overall, to jnherencethe S1.,Josephcommunity, andalsotopromote our .,0__.. dealership as a professional stable bu~iness, that will benefit the surrounding area. ,. Our Project Plans areas Follows: A. Reside the current building with log siding, similar to that of the Heritage Bank in S1. Cloud across from Miller Auto Sales. B. Put up a fence on the back and side of the open lot space, to enhance the appearance of the site. . Any questions please contact Loren at (320)248:-6320 . Sincerely Loren Ma~ ATtf¿"",,- . /vt, Kevin Hardesty . ~ r OlT-Lb-Ul rXI I.¿~ AM LIlY Ur 01 JU0HH rA). NV. j¿U,jujrUj4L I. 1 CITY OF ST. JOSEPH 25 College Avenue North. PO Box 668 r. St. Joseph, MN 56374 320-363-7201 D-EVELOPMENT REVIEW APPLICATION .'I~-l-,,-; ~V\. ~h-th\)o "'" ~ C-. Brð4;AQ....-r-> ~-oŸ\~;:¡::,.-."'C::-- t APel!~.J:.t.~Ku ,'.A...-l±~,cI ~>1 y Owner. , ~dd r~ss: p, D. (3q ¡C 7 ' Äádress: . J" I,) qJ .d '15' ._ ¡ U r:C/ý v--C;. f ~y" A/ ..5> 7,) 0 TelGphone (~): 2~f) - :2'11"- 6})0 Telephone (H):'--< /-3.)..0- ~ - 4'c:?-'1 '----------...... < ~ Conditional Use Permit Vacation of Rowìé'äšemenïS-J V Variance Non-conforming Use Permit I Planned Unit Development Rezoning : ." Sign _______J Subdivision _. _ J TOTAL PEE $ Date fee received I - Date application received J PETITIONER MUST PROVIDE THE FOLLOWING . r--/\ Iis1 ano-m:ail~bels of all property owners within 350 feet of the boundaries of the property. (. This information must be obtained (rom the Stearns~unty Auditors Office) · Twenty-one full sIze folded caples of detail site plansý Xà, ~ \ 0...- . Payment of all assooiated fees must be made in full when applicalion is made. \ S ð · Copy ~f fullleg~1 descripti?n. íA')C c N .J I '~ d d ,..1'':'1 'lC¡~r'" f"'~J~ c.',/, . NarrativE! of project scope. V tJW<~(.. ';.., "'Cftl v . _J"¡' .( . I c rlc.-/l,Á.r~$ /_7/h-¡:¡-¡rçt Ie;) $ () ¡>r(jJ<!:.c~ T'hls application must be completed in full and be Iypewritten or clearly printed and must be acc.ompanicd by all informf\tiolì and plans required by applicable CKy Ordinance provisions. Before ruing this application, you should confer with the Planning Department to determine the specific ordinance and procedural requirements applicable to your application. A determination of completeness of the application shall be made within ten business days of the :application submittal. A written notice of application deficiencies shall be mailed to the applicant within 1M business days of application. 111is is to certify that I am making application for the described action by the City and that I am responsible for 811 City mquirements with regard to this request. This application should be process ad in my namÐ and I am the party whom the City should contact regarding any matter pertaining to this application. I have attachod a copy of proof of ownership (either copy of Owner's Duplicate Certificate of Title, Abstract of Title or purchase agreement), or I am the authorized person to make this appliC<Jlion and the fee OWl1er has also signed this application. %-~~ ~Þ-~ jíJ-)S-o! Signatur8 of Applicant . "Dåte . f ---- / ~/~¿~_~ 1()-J.5-Ò{. ~JF--- wn _.~ Date ._~ - ./ v ;'-\/: L.... 1/ ¡ IGJ ¡ .... . I I I I I I I. I I Em~ f(""t 1<> ... I"ointd O.r/¡ "- I r11Í 11/11 I I II MIIdiJ f(t»f T rÎIr ... 'Þøfflr I t I I I I == § ~ : O;~ ~'r'"~ [1[[1[== I , (\ Rlé HT EL-EVA TION "--/ , SCAl-E: 1/8' = r 0' . , ~ -t ê_ . . 8 L-E FT EL-EVA TION I SCAl-E: 1/8' = f' 0' Cover with l-og Siding I , I , I. 1 I -' 1 J ,1 I I. I I I' I ~ Remov~ Cedar Shake?) In?tall Meta I Roofing and Purlin?) Alum Soffit ~eloí II r ) I I r~111 I I I I . , - - ~Cover Exi-;,ting - - - , - - - þvith l-og Siding. i--- - - ¡-- - - I- at Front !--:- . .... . . - . - . ... - - I, - - - Replace Exi-;,ting Po?t? with I: 8' to 10' Hewn l-og? I, 4dd l-ðc Spindle? and Railing 0 'lRONT EL-EVATlON etween Po? t? I ,SCAl-E: 1/4' = f' 0' I . ,. , I ! . MEMORANDUM Date: October 31,2001 To: St. Joseph Planning Commission From: Judy Weyrens Re: Public Hearing - Loren Mathison Ordinance Requirements Intended Use Ordinance Compliance St. Joseph Ordinance 52.22 Subd. 4 (f): Loren Mathison request to operate Meets the Ordinance allowing a used car lot at 219 East Cedar application for a special use Uses Under Special Use Permit; The Street permit. following uses shall require a Special Use Permit based on the procedures set forth in Section 52.9 of this Ordinance: f) New or Used Auto Malls St. Joseph Ordinance 52.22 Subd 7 (c): Loren Mathison is proposing to While logs are not listed as a reface the existing building with suitable material, the intent of Building Exteriors: Acceptable building logs. the Ordinance is being meet by materials shall include brick, stone, tip- using log. The lo~s will add ,. up concrete panel, decorative concrete the aesthetics the Ordinance is block or glass. Wood siding, plastic and requesting. other combustible materials not listed as acceptable shall not be used for building exteriors. Architecturally approved steel is acceptable provided that at least fifty (50%) percent of the building (excluding doors and windows) consists of brick, stone, tip-up concrete panel, decorative concrete block and/or glass. Any buildings undergoing renovation, repair or an addition, so as to require a building permit, shall be brought into conformance with this subsection at the time the repairs, renovations or addition are completed. Action required by the Planning Commission: Approval - The motion should recommend the Council approve the special use permit with fmdings that it conforms to specific standards as established in Ordinance 52.9 Subd. 4. A . favorable motion should also include the following contingencies: 1. Building Inspector and Fire Chief Approval. . Denial - A motion to deny must include fmdings that it does not meet the standards as established . in Ordinance 52.9 Subd. 5 which reads: If the Planning Commission recommends denial of a special use permit or the Council orders such denial, it shall include in its recommendations or detem¡ination findings as to the ways in which the proposed use does not comply with the standards required by this Ordinance. Variance - Must meet the guidelines of granting a variance, follow same procedure for special use ,. . . , . '~ -~':Si,~ ~)_" "",-(\ "., :"."''''\-'' _ .:_.. :.' I.(.J!. .f;_d..b6/.__ . ":-,-.. ...'e.t r,~~;'\ _:".'} ."""'" ., . ;,(........ ,y", ~J¡C¿t'-, '.' ...>,_v~~.,~ ) ...'1", . . ., . ~f:!!: ~ ~ . . ~._.._- ,~~ " ~,' " ", . ,,'- - ~ \.' ""'\,. \ . ,~ M~~J~' '. i .,\. "'J-S'.... ".'"," ',' . ,_-, . .' "..J.~" .,' .", '.,:".. '\. ~~.;:' ,~,~. .~:, .~\ "<., ...,'.', , " ~_),~. ..... I "'..:} ;. . _ ._, 1'~" '..... 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" i .. , , > , -- . ! .' I ! i 1 , . -1" ~ '>.t._ - , : " - -'.~ ¡ i I ; - - I" .- - i ¡ ~ \." ,,- -,'", i '- . ~~ - J I ... , i t "_ , " j - - l _\. - i - -- - - ~ - ~ - - - - -- -- -- - - - - - - -- - - - - - ~ - - - - - - - ~ - - - - - - - - - - - - - - - - - - - -- - - - ~ - - ~. - - .- - - - - - - -- - - -- - b - - - - - -- - - - n ~ ~ -- - - - ~ - - - - - ~ -~ - - - - - - - - - - ~ - - - - -- - - - - - -- ~ -- n - - -- - - -o_~_ - - - --- - - - - ~ - - - - -. . Flexible Spending Account Administration Administrative Fees Fees with Flex Fees without Flex Convenience® Card Convenience® Card 1) One-time Plan Installation and Set-Up (includes preparation of Plan Document, Summary Plan Description and Enrollment meetings) $1,200.00 $1,000.00 2) Monthly Per Participant Fee: $5.65* $5.15* Minimum Monthly Fee* $125.00 $100.00 3) FSA Annual Renewal Fee (Includes re- enrollment, 5500 reporting, discrimination testing, remaining balance letters, and forfeiture reports.) Renewal Fee based on participant $550.00 $450.00 . count at end of prior plan year. (plus $2.50 per participant for manual enrollment and payroll reporting) 4) Optional printing of Employee Communication Materials referred to in # 1. vary in price from $1.00 - $3.00 per packet This proposal is based on the following assumptions: Fees quoted with and without Stanton Group debit card. Additional set-up fee for travel expenses outside the Minneapolis/St. Paul metropolitan area. A participant is a person enrolled in Health Care and/or Dependent Care Accounts. Renewal fees are not applicable in the first year. Any special ad hoc reporting or ITS coordination will be subject to additional charges based on Time and Materials. Stanton Group fees described above are valid for plan years commencing by March 31, 2002. . STANTON I City of 81. Joseph GROUP October 15, 2001 Information about Stanton Group . Our Vision To be a catalyst in our clients' success through the delive¡y of innovative compensation and benefit solutions. Our History Stanton Group is a leading consulting and administration firm specializing in compensation and benefits. Stanton Group was formed by the merging of DCA, Stanton Associates, and the Nevin Group. These companies combined their areas of expertise to create a cohesive organization that provides its clients with a full spectrum of solutions to meet the changing needs and concerns of today' s employers. DCA began in 1953 as a retirement planning and administration firm. Over the years, DCA expanded its range of expertise to include a wide variety of employee benefits consulting and administrative services. The compensation experts at Stanton Associates joined DCA in 1976, bringing strong compensation knowledge to DCA's abundant benefits expertise. The two groups operated under the name of DCA until June 2000, when they joined with the Nevin Group, a leader in the insurance services and corporate benefits industry. Our experience and expertise make Stanton Group the clear choice for employers large and small, . public and private. Our Areas of Expertise Stanton Group is committed to developing innovative products and services to help our clients save valuable time, make the most of their employees and resources, and boost their bottom line. We offer a broad spectrum of business services, including: Retirement Plan Services Compensation and Benefits Consulting · Defined Contribution and · Executive Compensation Defined Benefit Plan Design · Base Pay, Incentive, and Bonus Plans · Daily and Balance Forward Recordkeeping · Surveys · Rollover Services · Health and Welfare Plan Design · Employee Communication and Education · Full Cafeteria Plans · Compliance and Reporting · Actuarial Services Trust Services · Procurement Trustee and Custodial Services · Benefits Account Management · · Investment Management Benefits Administration · Trust and Estate Planning · Flexible Spending and Transportation Financial and Insurance Services Acc{)unts Stocks · COBRNContinuation · Mutual Funds · Benefit Enrollment Services · Government Securities · Employee Communication and · · Bonds Education Annuities, Variable Annuities · Compliance and Reporting · · Insurance . STANTON I City of St. Joseph GROUP October 15, 2001 . Flexible Spending Account Administration , , Overview Flexible Spending Account Plans, also called FSA Plans or Section 125 Plans, allow employees to convert otherwise taxable income into tax-:IÌ'ee health care and dependent care benefits. This results in tax savings for employers, too. Employees can increase their take-home pay and employers can reduce payroll taxes. It's a win-win opportunity. Employees choose to contribute a portion of each paycheck to their Flexible Spending Account. As eligible expenses are incurred, employees are reimbursed with funds :lÌ'om their Flexible Spending Accounts. Reimbursements can be at the point of sale through the use of a debit card linked to the employee's flexible spending account or after the fact through the submission of claims supported with receipts. Employees are, in essence, reimbursing themselves for eligible medical and dependent care expenses with nontaxable dollars. Advantages of Outsourcing to Stanton Group . Stanton Group can take the administrative hassle out of offering an FSA Plan. We have been administering FSA Plans for over 15 years. Our experience and expertise allow us to provide you with the complete package of recordkeeping and communication services necessary to make your Plan a success. . STANTON I City of St. Joseph GROUP October 15, 2001 Flexible Spending Account Administration · Plan Design Stanton Group will work with you to design the FSA plan that best suits the needs of City of St. Joseph, We will guide you through the process of choosing your Plan components and will ensure your Plan stays in compliance with all applicable laws. As part of our FSA Plan Design services, we will provide you with the following: · Plan Document (for review by legal counsel) · Summary Plan Description (for review by legal counsel) · Reimbursement Schedule customized to City ofSt. Joseph's payroll dates Implementation Stanton Group begins implementation of your FSA Plan by: · Attending group employee meetings outlining the benefits of participation in the FSA Plan · Preparing a Employee Communication Package consisting of: · - Summary Plan Description - Enrollment FormlIVR or Web site Enrollment Instructions - WorksheetslBudget forms for: + Health Care + Dependent Care + Orthodontia - Reimbursement Request Instructions - Sample Reimbursement Request Fonn · Providing access to our interactive Web site. - View Account Balances - VerifY Receipt of Reimburser;nent Requests - Check Claim Status - Review Account History - Check Reimbursement Deadlines · Allowing use of Stanton Group's IVR or Web enrollment · · Petfonning Section 125/129 DiscriITÙnation testing. STANTON I City of St. Joseph GROUP October 15, 2001 . Flexible Spending Account Administration Enrollment into the FSA Plan can be handled completely at your location. Stanton Group will accept an enrollment file fÌ'om your system that can be uploaded electronically into our system. We also make available our Web site and our IVR enrollment system at no additional cost for clients that wish to simplifY the enrollment process. Finally, we can input enrollment manually for an additional charge. Stanton Group completes the implementation of your FSA Plan by setting up participant records and reimbursement procedures in our system. We then administer your plan by providing all the services outlined on the following pages. Ongoing Services Stanton Group will monitor and track FSA participant account information and provide the following services directly to participants: · Issue Flex Convenience Cards® and cardholder instructions. · Review and process Reimbursement Request Forms daily. · Distribute participant reimbursement checks and/or make automatic direct deposits ,. daily (or according to the reimbursement fÌ'equency selected). · Hold client funds up to (60 day claims estimate depending on replenishment process) in a Stanton Group bank account to allow for immediate FSA disbursements by debit card and daily processing. · Reconcile and monitor client deposit account. · Send an explanation of payment to participant's home. · Administer a run-out processing period each plan year. · Send a remaining balance letter - in the fourth quarter ofthe plan year. · Provide COBRA notification and track continuing eligibility for any participant's termination of employment. Reports Stanton Group will also produce reports for your management team and complete all the necessary government reporting forms. We will: · Generate management reports on a regular schedule. (Reports can be customized and emailed to further enhance their usefulness. · Distribute forfeiture management reports after run-out processing period. . · Complete annual 5500 series government forms. · Perform annual Sections 125/129 discrimination testing. STANTON I City of 81. Joseph GROUP October 15, 2001 Flexible Spending Account Administration . Optional Service Stanton Group Flex COllvellience® card The Stanton Group Flex Convenience® card is a debit card that simplifies and enhances the health care purchasing power of individuals holding funds in Flexible Spending Accounts. It may be used to access both Health Care and Dependent Care Account funds. The Flex Convenience® card significantly reduces the time, cost and administrative burdens on employees, employers and plan administrators. How the Flex Convenience® card works Without a Flex Convenience® card, employees set aside pretax income ITom their paychecks in an FSA account. They must then use after-tax money for medical expenditures and mail necessary claim forms and receipts for reimbursement ITom the FSA account. The Stanton Group Flex Convenience® card streamlines the claims process by allowing employees immediate access to their FSA account, much like a debit card allows one to access a bank account. Our system screens all transactions by eligibility ofthe merchant, cardholder, . and account fund balances. The system authorizes transactions that meet all criteria and then allows our service representatives to review the purchases using our on-line real time system. Cardholders eliminate the hassles of claim submission and waiting for a check. The card reduces paper claim forms, check writing and time for reimbursement. (plan sponsors utilizing the Flex Convenience® card are required to pre-fund the account.) Advantages of using the Flex Convenience® card The Flex Convenience® card has been found to be extremely popular by the employers who provide this option, When you consider the four primary barriers to participation: confidentiality of claims information, expenses generally paid before recovery even though amounts are already payroll deducted, claims submission hassles, and the delay in receiving recoveries, you can understand the popularity of the Flex Convenience® card. Because many of these barriers are effectively eliminated, statistics show that overall participation levels in FSA plans increase significantly, sometimes as much as doubling in enrollment. The Flex Convenience@ card is a registered trademark ofmbi. . STANTON I City of St. Joseph GROUP October 15, 2001 . Flexible Spending Account Administration Efficient Administration Stanton Group's state-of-the-art FSA administration system is carefully designed with the following criteria in mind: · EFFICIENCY - Our system assures the integrity of the data provided for plan administration - both by the employer and by the employee. The system facilitates prompt and accurate processing of all financial and employee claims data and provides output ofthe data that is easily understood by plan sponsors and plan participants alike. · PROFICIENCY - The employer is kept up to date on legislative developments, plan requirements, discrimination testing, and government form filing. · CONFIDENTIALITY - Our system ensures 100% confidentiality in claims processing. Often, employers do not wish to be the claims examiner who reviews private employee medical claims. As an independent third-party administrator, Stanton Group can help avoid potential employee relations issues and the resulting decrease in participation. · CONVENIENCE - Participants receIve account statements each time a . reimbursement is made. In addition, participants may access their personal benefit information at any time through our Interactive Voice Response (IVR) telephone system or at our Web site over the Internet. Direct deposit of participant reimbursements eliminates extra trips to the bank. Participants can also elect to be notified by email every time Stanton Group receives or pays their claim. · FUNDING - The employer withholds and retains funds trom participant paychecks. A cash deposit is maintained with Stanton Group to provide immediate funding for debit card transactions and to cover disbursements of manual claim reimbursements. Each day Stanton Group summarizes and totals the debit card transactions and the disbursements for manual claims, at which time the deposit account is replenished. The required amount in the deposit account is contingent on the replenishment option elected by City of St. Joseph. Two months ofFSA contributions ITom employee's payroll is maintained if replenishment is through check or wire transfers. If you prefer to have the deposit account replenished by auto debit, the deposit account can be maintained at an amount equal to FSA contributions from a single payroll. We encourage the latter method. . STANTON I City of St. Joseph GROUP October 15, 2001 Flexible Spending Account Administration . Customer Service Stanton Group's Flexible Spending Account department has an Interactive Voice Response (IVR) system and a Web site that can be accessed 7 days a week, 24 hours a day. Through the IVR system, participants can change their addresses, request fonns, and inquire about the following information regarding their health care and/or dependent care account(s): . Account Information - Current balance - Year-to-date contributions - Annual election . Status ofa Claim - Last two claims submitted - Date of most recent reimbursement check - The next two claim deadline dates Employers may also choose to conduct emollment through the IVR system. . The IVR is accessed through a toll free phone number and requires a PIN for confidentiality, Callers can opt out ofNR and speak with one of our Customer Service Representatives during regular business hours (8:00 a.m. to 5:00 p,m. Central Time). Our interactive Web site also requires a PIN for confidentiality and enables participants to view account balances, sign up for direct deposit, verifY receipt of reimbursement requests, check claim status, review account history and check reimbursement deadlines. It is also a convenient place to review plan highlights, Additionally, questions may be submitted via our Flexible Spending Account Customer Service e-mail address, accessible through our Web site, . STANTON I City of St. Joseph GROUP October 15, 2001 « .. 'n '-'S8i 1200 25th Avenue South, P.O. Box 1717. St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX . architecture . engineering . environmental . transportation November 6,2001 RE: St. Joseph, Minnesota Water Distribution System SEH No. A-STJOE 0201.00 14 Mr. Dick Taufen Public Works Director City of Saint Joseph 25 College A venue North P.O. Box 668 St. Joseph, MN 56374-0668 Dear Dick: I reviewed the letter submitted by the Department of Health dated October 22, 2001. They are recommending continuous chlorination of the city water as soon as possible. As we have discussed in the past, the equipment to do this was provided when the plant was upgraded a few years ago. As I recall, shortly after we turned on the chlorination equipment, complaints came rolling in because . of the material that broke loose from the old pipes, and the resulting discoloration of the water. Some residents were more than a little upset. This is typical when you begin to chlorinate a system that did not have iron removal from the beginning. The discoloration and shedding of material from the old pipe walls can take one or two years to clear up. Though there is some risk that contamination could re-occur, I think the negative impact of adding chlorine now outweighs the risk of recontamination. Since we are in the process of a 3 to 5-year capital improvement program including replacement of most of the old water main in ·town, I recommend we wait until this work is complete, and then follow with continuous chlorination. If you agree, we should probably run this by the City Council, and then let the Health Department know what the plan is. Give me a call if you want to discuss this further. Sincerely, ~~ Josepþ R. Bettendorf, P.E. . ~. Engineer djg Enclosure: MDH letter dated October 22,2001 c: Judy Weyrens, City ofSt. Joseph (w/enclosure) w:\srjoe\cofT\110601.city cruddy water·Ldoc . Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer - . Protectint> maintaining and improvi1lg the health of all Minnesotans October 22,2001 St. Joseph City Council , .. c/o Ms. Cari Schmidt \ ) / I City Hall P.O. Box 668 St. Joseph, Minnesota 56374-0668 I I Dear Council Members: The purpose of this letter is to provide follow-up recommendation to accompany St. Joseph's most recent sanitary survey of its water supply system, conducted on September 19, 2001. While St. Joseph's management of its drinking water has been excellent over the last decade, the City's rapid gro\Vth and ongoing installation of new watermain and service connections to new businesses and residences make it much more vulnerable to coliform contamination than in the past. St. Joseph currently does not carry a disinfection residual in its distribution system. A disinfection residual is often referred to as a water system's 'last line of defense' against bacteriological contamination. The City should consider pro-actively installing continuous chlorination. Installing chlorination prior to the distribution system would greatly reduce the . possibility of future coliform violations and the subsequent public drinking water advisories which follow such an incident. I have attached a fact sheet regarding coliform bacteria. If you have any questions in this regard, please feel free to contact me at 320/650-1073 Respectfully yours, ~ Jon Groethe, P.E. District Engineer Section of Drinking Water Protection. JDG:jdg cc: Mr. Dick Taufen, Water Superintendent . General Information: (651) 215-5800 . TDD/TTY: (651) 215-8980 . Minnesota Relay Service: (800) 627-3529 . www.health.state.mn.us For directions to any of the MDH locations, call (65 I) 215-5800 . An equal opportunity employer