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Home My WebLink About2002 [01] Jan 03 {Book 23} · itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 St. Joseph City Council (320) 363-7201 January 3, 200\cl Fax: 363-0342 7:00 PM CLERK! ADMINISTRATOR Judy Weyrens I. Call to Order 2. Approve Agenda MAYOR Larry J. Hosch 3. Consent Agenda a. Bills Payable Requested Action: Approve check numbers 30600 - 30678 COUNCILORS b. Minutes - Requested Action: Approve Bob Loso c. Sewer Rates - Requested Action: Increase sewer rates from the current $ 1.35 to $ 1.40 Cory Ehlert effective January 1, 2002, billed March 15, 2002. Kyle Schneider 4. Public Comments - Each speaker will be limited to three minutes Alan Rassier 5. 7 :05 PM - Monte Eastvold, Juran & Moody - Equipment Certificate Issuance 6. 7:25 PM - 2002 Licenses - Cigarette, Amusement, Non Intoxicating Liquor 7. 7:30 PM - Rick Reid, request for an eight foot easement release · 8. Department Read Reports 9. Mayor Reports 10. Council Reports II. Administrator/Clerk Reports 12. Adjourn · · itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 St. Joseph City Council (320) 363-7201 January 8,2001 Fax: 363-0342 6:00 PM CLERK! ADMINISTRATOR The City Council will meet in closed session on Tuesday, January 8, 2001 at 6:00 PM for LEL8 Judy Weyrens Union Labor strategy and for the annual performance review of the City Administrator/Clerk. MAYOR Larry J. Hosch 00000000000000000000000000000000000000000000 COUNCILORS Bob Loso Cory Ehlert St. Joseph City Council Kyle Schneider January 8, 2001 Alan Rassier 7:00 PM, St. Joseph Township Hall The 81. Joseph City Council and Planning Commission will be meeting jointing with the 81. Joseph Township Board and 81. Joseph Township Planning Commission to discuss items of mutual concern. · · 2 Jan 2002 Bills Payable Page 1 Wed 9:41 AM City of St. Joseph . January 3, 2002 Check Transaction Depart Number Name Amount Comments Description Fund 30600 DEUTZ, MICHAEL 200.00 EDA meetings, 2001 Economic Development Authority 101 30601 GOHMAN, BRUCE 240.00 2001 EDA meetings Economic Development Authority 101 30602 RAJKOWSKI HANSMEIER LTD 2,500.00 legal fees, criminal Crime Control & Investigation 101 30602 RAJKOWSKI HANSMEIER LTD 64.00 legal fees, northland v Street Maintanence 424 30603 RIEKE, ROSS 200.00 2001 EDA meetings Economic Development Authority 101 30604 STEARNS COOPERATIVE ELEC. ASSN 8,497.00 lift station, northland v Street Maintanence 424 30606 AT & T WIRELESS SERVICES 135.00 computer equip, squad Crime Control & Investigation 101 30607 CELLULAR 2000 123.20 cell phone, police Communication Service 101 30607 CELLULAR 2000 28.83 cell phone, streets Street Maintanence 101 30607 CELLULAR 2000 15.22 cell phone, parks Park Areas 101 30608 DESIGN ELECTRICAL CONTRACTORS 398.00 tower light repairs Distribution 601 30609 FIRST STATE BANK 24.15 collection fee Administration and General 601 30609 FIRST STATE BANK 24.15 collection fee Administration and general 602 30609 FIRST STATE BANK 24.15 èollection fee Waste Collection 603 30609 FIRST STATE BANK 10.45 collection fee Administration and General 601 30609 FIRST STATE BANK 10.45 collection fee Administration and general 602 30609 FIRST STATE BANK 10.45 collection fee Waste Collection 603 30610 GENE LANGE EXCAVATING 427.32 repairs to sewer line Sewage Treatment Plant 602 30611 GRANITE ELECTRONICS 118.78 squad repairs Automotive Services 101 30612 HAGMAN, STEVE 328.00 rental housing Building Inspec. Admistration 101 30613 HAWKINS WATER TREATMENT GROUP 14.50 water tests Purification 601 . 30613 HAWKINS WATER TREATMENT GROUP 40.50 water tests Purification 601 30614 HULS BROS TRUCKING, INC 259.60 lime, ballfield Park Areas 101 30615 INITIATIVE FUND 25.00 registration, em Cntr wks Legislative Committies 101 30616 INTERNAL REVENUE SERVICE 231.13 additional tax liability Salaries & Adminstrative 101 30617 K.E.E.P.R.S. INC 36.10 uniforms, Janssen Crime Control & Investigation 101 30617 K.E.E.P.R.S. INC 97.87 uniforms, Jansky' Crime Control & Investigation 101 30618 MENARDS 38.14 repair supplies Park Areas 101 30618 MENARDS 123.15 christmas tree,wreath,dec City Hall 101 30619 NAHAN, TOM 28.15 tapes, cable Cable Access 101 30620 NORTHERN STATES SUPPLY INC 43.93 repair supplies Administration and General 601 30621 ONE CALL CONCEPTS, INC 149.58 notification fee Administration and General 601 30621 ONE CALL CONCEPTS, INC 149.57 notification fee Administration and general 602 30622 PMX MEDICAL 15.86 medical supplies Medical Services 105 30622 PMX MEDICAL 94.97 medical supplies Medical Services 105 30623 PRESSLER, TOM 40.00 fire service day Fire Fighting 105 30624 RAJKOWSKI HANSMEIER LTD 1,420.00 legal fees, general City Attorney 101 30624 RAJKOWSKI HANSMEIER LTD 63.00 legal, easement, Indian H City Attorney 101 30625 SEH 2,218.00 engineering, Indian Hills Engineering Fee 101 30625 SEH 133.00 engineering, pond view Engineering Fee 101 30625 SEH 881.50 engineering, general Engineering Fee 101 30625 SEH 7,250.00 engineering, 2002 street Street Maintanence 425 30625 SEH 3,931.58 engineering, CR 121 Street Maintanence 423 30625 SEH 7,561.64 engineering, Northland V Street Maintanence 424 30625 SEH 2,016.00 engineering, graceview Engineering Fee 101 . 2 Jan 2002 Bills Payable Page 2 W.:41 AM City of St. Joseph January 3, 2002 Check Transaction Depart Number Name Amount Comments Description Fund 30625 SEH 413.17 engineering, business pk Street Maintanence 421 30626 ST. JOSEPH NEWS LEADER 204.80 land use publications Legislative Commit ties 101 30626 ST. JOSEPH NEWS LEADER 43.20 skating attendant,ad Park Areas 101 30627 STEARNS COOPERATIVE ELEC. ASSN 2,940.00 street lights, Northland Street Lighting 101 30628 US BANK TRUST CENTER 5,250.00 agend fees Bond Payment (P & I) 330 30629 WAHLSTROM, ELLEN 46.16 HCP epenses Legislative Committies 101 30630 WEYRENS, JUDY 191.60 9" TV, PD/Clerk office Salaries & Adminstrative 101 30631 COMMISSIONER OF REVENUE 1,133.46 state withhold 12/12 pay 101 30631 COMMISSIONER OF REVENUE 1,103.60 state withhold 12/26 pay 101 30631 COMMISSIONER OF REVENUE 283.43 state withold long/hol 101 30631 COMMISSIONER OF REVENUE 54.28 state withhold, cc pay 101 30632 EFTPS 3,072.89 fed withhold 12/12 pay 101 30632 EFTPS 2,554.52 fica withhold 12/12 pay 101 30632 EFTPS 2,908.17 fed withhold 12/26 pay 101 30632 EFTPS 2,384.78 fica withhold 12/26 pay 101 30632 EFTPS 751.11 fed withhold long/hol 101 30632 EFTPS 519.70 fica withhold long/hol 101 30632 EFTPS 409.33 fed withhold cc pay 101 30632 EFTPS 391.40 fica withhold cc pay 101 30632 EFTPS 2,500.86 fica fire pay 101 . 30633 PERA 3,502.44 retirement 12-12 pay 101 30633 PERA 3,037.31 retirement 12/26 pay 101 30633 PERA 1,096.47 retirement hol/long 101 30633 PERA 176.00 retirement cc pay 101 30633 PERA -523.38 correct entry 101 30634 ST. JOSEPH FIRE RELIEF ASSN 174.00 relief dues, fire pay 101 30635 ST. JOSEPH FIRE DEPARTMENT 1,044.00 lunch dues, fire 101 30636 ALL SPEC SERVICES 1,085.41 december building inspec Building Inspec. Admistration 101 30637 AMCON BLOCK AND PRECAST, INC 570.52 benches, tables Park Areas 101 30638 AUTO VALUE PARTS STORES - WEST 102.91 repair parts Ice & Snow Removal 101 30638 AUTO VALUE PARTS STORES - WEST 53.46 repair parts Street Maintanence 101 30638 AUTO VALUE PARTS STORES - WEST 79.00 repair parts Street Maintanence 101 30638 AUTO VALUE PARTS STORES - WEST 50.89 repair parts Street Maintanence 101 30638 AUTO VALUE PARTS STORES - WEST 29.60 repair parts Street Maintanence 101 30638 AUTO VALUE PARTS STORES - WEST 169.11 repair parts Street Maintanence 101 30638 AUTO VALUE PARTS STORES - WEST 11.44 repair parts Street Maintanence 101 30638 AUTO VALUE PARTS STORES - WEST 14.19 repair parts Street Maintanence 101 30639 BRANNAN LOCKSMITH 144.25 rekey, police dept Crime Control & Investigation 101 30640 BRAUN INTERTEC ENGINEERING,INC 1,062.00 testing, DBL/MCO Sewage Treatment Plant 602 30641 BRIGGS AND MORGAN 4,580.00 issuance expenses Bond Payment (P & I) 330 30642 CAMERA TRADER 273.08 cameras, squads film/dev Crime Control & Investigation 101 30643 CASE CREDIT CORPORATION 518.02 repair loader Ice & Snow Removal 101 30644 CELLULAR 2000 1.47 cell phone, fire Fire Communications 105 30645 COLD SPRING VETERINARY CLINC 80.00 kennel fees Animal Control 101 30646 EARL F. ANDERSON & ASSOC 691.99 street signs Street Maintanence 101 . 2 Jan 2002 Bills Payable Page 3 W,.:41 AM City of St. Joseph January 3, 2002 Check Transaction Depart Number Name Amount Comments Description Fund 30647 EMERGENCY APPARATUS MAINT. INC 975.83 repairs to engine 1 Fire Repair Service 105 30648 GALL'S INC 262.41 uniforms, Gustin Crime Control & Investigation 101 30648 GALL'S INC 36.99 uniforms, Gustin Crime Control & Investigation 101 30648 GALL'S INC 194.96 squad computer equip Crime Control & Investigation 101 30648 GALL'S INC 170.40 squad computer equip Crime Control & Investigation 101 30649 GRANITE ELECTRONICS 278.81 install CDPD modem Crime Control & Investigation 101 30649 GRANITE ELECTRONICS 356.93 install CDPD modem Crime Control & Investigation 101 30650 HAWKINS WATER TREATMENT GROUP 14.50 water tests purification 601 30650 HAWKINS WATER TREATMENT GROUP 138.00 sewer tests Sewage Treatment Plant 602 30650 HAWKINS WATER TREATMENT GROUP 29.00 water tests purification 601 30650 ~HAWKINS WATER TREATMENT GROUP 14.50 water tests Purification 601 30651 INTERSTATE COMPANIES 60.20 plow repair parts Ice & Snow Removal 101 30652 K.E.E.P.R.S. INC 130.17 uniforms, meyer Crime Control & Investigation 101 30653 KINKO'S 11.98 copies Salaries & Adminstrative 101 30654 KLN DISTRIBUTING 1,101.18 cabling, internet equip Crime Control & Investigation 101 30654 KLN DISTRIBUTING 386.41 service to clear virus Crime Control & Investigation 101 30655 KREBSBACH ENTERPRISES 228.45 gas Automotive Services 101 30656 LOSO, NOREEN 300.00 cable fees Cable Access 101 30657 MED-CO SUPPLY 582.09 first aid kits, squads Crime Control & Investigation 101 30658 MENARDS 193.07 repair supplies Maint Shop 101 . 30659 MIES EQUIPMENT 115.54 repairs, snow plow Ice & Snow Removal 101 30660 MINNESOTA STATE TREASURER 2,139.91 state surcharge Building Inspec. Admistration 101 30661 MINNESOTA TRAVEL MANAGEMENT 316.50 lease car Automotive Services 101 30661 MINNESOTA TRAVEL MANAGEMENT 316.50 lease car Automotive Services 101 30661 MINNESOTA TRAVEL MANAGEMENT 621.75 gas Automotive Services 101 30661 MINNESOTA TRAVEL MANAGEMENT 553.80 gas Automotive Services 101 30662 NCPERS GROUP LIFE INSURANCE 18.00 life insurance 101 30663 OFFICE MAX 251.21 office supplies Crime Control & Investigation 101 30663 OFFICE MAX 225.85 office supplies Crime Control & Investigation 101 30664 PATRICIA OVERMAN/RECORDER 20.00 recording fee, Indian HI Planning and Zonning 101 30665 POSTMASTER 32.00 post office box rent Crime Control & Investigation 101 30665 POSTMASTER 50.00 post office box rent Salaries & Adminstrative 101 30666 RADIO SHACK 34.06 repair supplies Cable Access 101 30667 .RADKO 84.86 floor mats, leased squads Automotive Services 101 30667 RADKO 42.43 floor mats Street Maintanence 101 30668 SERVICE MASTER PROFESSIONAL SR 394.05 cleaning services City Hall Annex 101 30669 ST. CLOUD FIRE EQUIPMENT 41.26 extinguisher, loader Street Maintanence 101 30670 STAMP FULFILLMENT S. CNTR 5.20 postage Salaries & Adminstrative 101 30671 STEARNS ELECTRIC ASSOCIATION 11.63 street lighting Street Lighting 101 30671 STEARNS ELECTRIC ASSOCIATION 38.01 street lighting Street Lighting 101 30671 STEARNS ELECTRIC ASSOCIATION 348.50 street lighting Street Lighting 101 30672 TIREMAXX SERVICE CENTERS 78.45 snow tire repair Ice & Snow Removal 101 30672 TIREMAXX SERVICE CENTERS 183.24 snow tire Automotive Services 101 30672 TIREMAXX SERVICE CENTERS 222.24 snO\'l tire Automotive Services 101 30672 TIREMAXX SERVICE CENTERS 219.24 snow tire Automotive Services 101 . , Jan 2002 Bills Payable Page 4 '.:41 AM City of St. Joseph January 3, 2002 Check Transaction Depart Number Name Amount Comments Description Fund 30672 TIREMAXX SERVICE CENTERS 23.00 tire repairs Ice & Snow Removal 101 30672 TIREMAXX SERVICE CENTERS 22.00 tire repairs Ice & Snow Removal 101 30673 TRI-COUNTY PARTS SUPPLY 104.22 seat cover,booster cable Street Maintanence 101 30673 TRI-COUNTY PARTS SUPPLY 100.66 repair parts Street Maintanence 101 30674 UNUM LIFE INSURANCE 276.96 disability insurance 101 30675 US LINK 99.50 telephone Salaries & Adminstrative 101 30675 US LINK 47.68 telephone Community Sign 101 30675 US LINK 47.68 telephone Ci ty Hall 101 30675 US LINK 315.88 telephone Communication Service 101 30675 US LINK 135.40 telephone Maint Shop 101 30675 US LINK 87.32 telephone Economic Development Authority 101 30675 US LINK 95.54 telephone Fire Communications 105 30675 US LINK 48.11 telephone Administration and General 601 30675 US LINK 47.68 telephone Sewer Lift Station 602 30675 US LINK 47.68 telephone Sewage Treatment Plant 602 30675 US LINK 100.72 telephone Administration and general 602 30676 WERNER ELECTRIC SUPPLY 53.04 lights, skating rink Ball Park and Skating Rink 101 30677 WEYRENS, JUDY 14.89 City hall supplies City Hall 101 30677 WEYRENS, JUDY 13.67 personnel training Salaries & Adminstrative 101 30678 ZARNOTH BRUSH WORKS INC 236.39 repair parts Park Areas 101 . --------- jrand Total. 99,170.69 . · Pursuant to due call and notice thereof, the City Council for the City of S1. Joseph met in regular session on Thursday, December 20,2001 in the S1. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Cory Ehlert, Bob Loso, Al Rassier, Kyle Schneider. Administrator/Clerk Judy Weyrens. City Representatives Present: Public Works Director Dick Taufen, City Engineer Joe Bettendorf Others Present: Rosie Taufen, Tom Brannan, Mary Brannan, Tom Borresch, Joe Bechtold, Ann Reischl, Greg Berg, Jerome Salzer, Jodi Teich, Mitch Anderson, Carlole Tamm. Approve Agenda: Ehlert made a motion to approve the agenda with the deletion of the following: 3 (c) 3.2 Liquor License; 7 (c) Street Addressing. The following items were added: 11 (b) Liability Insurance; 11 (c) Health Insurance; 11 (d) Vacation. The motion was seconded by Loso and passed unanimously. Consent Agenda: Loso made a motion to approve the consent agenda as follows: a. Approve the bills payable, check numbers 30513 - 30598 b. Authorize Mayor and Clerk to execute amendment to Ordinance No. 51 and publish. The amendment requires Mechanical and Plumbing Codes. The motion was seconded by Ehlert and passed unanimously. Public Comments to the Agenda · Tim Borresch, Noise Violation Policies: Tim Borresch appeared before the Council to discuss the recent Council decision regarding a noise violation at 314 Old Highway 52. Borresch stated that he had the opportunity to review the noise violation history for the property located at 314 Old Highway 52 and in his opinion the history was similar to the history for the property he manages at 12lAsh Street East. However, Borresch stated that the penalties issued by the Council were not consistent. The property he manages lost their license for one year and were fmed $ 1,000 whereas the property located at 314 Old Highway 52 was fmed $ 500 and were given 6 months to pay the fme. Borresch further stated that the property located on Old Highway 52 contains two rental units and should be treated as one address for the purpose of noise violations. This being the case, the property located at Old Highway 52 has more violations than the property located at 121 Ash Street East. However, the penalty imposed to the property owners at Old Highway did not reflect the past history. Hosch clarified that even though a property contains multiple units, for the purpose of imposing sanctions for noise violations, each unit is treated separately. Loso stated that each noise violation is handled separately and the disturbance level plays a role in the fme imposed. Borresch requested the Council review the sanctions imposed on past noise violations and respond as to why different fmes were imposed. The Council agreed to review this matter. Fire Hall Charges: Hosch stated that at the last Council meeting the Council agreed to charge profit groups only for the use of the Fire Hall. Residents using the Fire Hall for family gatherings and non-profit groups conducting monthly meetings would be allowed to use the Fire Hall at no charge. Any other group using the facility would be charged a $ 50.00 rental fee. Township Supervisor Joe Bechtold stated that the Township Board also discussed the rental fee for the Fire Hall. When the Fire Hall was proposed to the public, they were told that a meeting room would be made · available for groups to use. At that time it was never discussed that the room would be free. Further, the Fire Board did not know that the building would be used as frequently as it is. Therefore, just for maintenance purposes a fee should be charged to help replace items such as paper goods, carpeting and . equipment. The Township Board was in agreement that $ 50.00 was a reasonable amount to charge for the space. Bechtold also expressed frustration that the Fire Board reviewed the matter and recommended the City and Township charge a $ 50.00 rental fee and the City did not accept the recommendation. Bechtold stated that he has concerns that the City and Township are not working together on mutual matters. If the Council was not in agreement with the Fire Board, the matter should have been referred back to the Fire Board for reconsideration. Ehlert stated that he has reservations charging for the Fire Hall because the City made a commitment to the residents when the Fire Hall was built that the building would be available for meetings and gatherings. If a fee must be charged it should be proportionate to the expenses incurred. Ehlert concurred that the Fire Hall was not meant for people to use as a showroom for profit making ventures. Rassier stated that he too feels that a fee needs to be charged for the use of the Fire Hall, excluding non- profit groups. He concurred with Ehlert that the fee should be reflective of the actual costs incurred. Hosch stated that too concurs that a fee should be charged and feels that a $ 20.00 rental fee may be more appropriate. Loso made a motion to charge a $ 50.00 rental fee for all local non-profit groups using the Fire Hall for meetings. The motion died to a lack of a second. Rassier made a motion to charge a $ 25.00 rental fee for all non-profit groups using the Fire Hall for meetings and $ 100.00 for residents using the Fire Hall for profit ventures. The motion was seconded by Ehlert and passed unanimously. Discussion: The fee will be reviewed annually by the Fire Board at the November meeting with a . recommendation to the City Council and Township Board. Joint City Township Meeting: Bechtold requested the Council establish a date to meet with the Township Board and Planning Commission to discuss matters of mutual concern. The Joint Annexation Agreement requires the City review the plan every three years. The Council agreed to meet with the Township on Tuesday, January 8, 2002 at 7:00 PM at the St. Joseph Township Hall. County Road 121 Reconstruction: Assistant County Engineer Jodi Teich presented the City Council with the proposed reconstruction plans for County Road 121 (College Avenue South). The plan includes a continuous center turn lane to 295th Street and a bypass lane at Jade Road. Since the plans include a portion of State Aid Roads, the plans must be submitted to MNDOT for review and approval. The project is anticipated to be bid in February or March with an early Spring construction date. Loso made a motion to accept the plans for the reconstruction of County Road 121 (College Avenue South) as presented; seconded by Schneider and passed unanimously. Teich also requested the Council pass a resolution banning parking of motor vehicles on both sides of County Road 121 between the southerly city limits and Minnesota Street at all times. The parking ban is a requirement for federal funding as the road does not meet minimum width standards to allow for parking. Loso made a motion to approve the following resolution banning parking on County Road 121. The motion was seconded by Schneider and passed unanimously. Resolution Number 2002-01 Resolution Banning Parking on County Road 121 (College Avenue South) County Road 121 (College Avenue South) [SAP. 233-107-01] fÌom the St. Joseph City Limits to . Minnesota Street in St. Joseph Minnesota. . WHEREAS, THIS RESOLUTION was passed this 20th day of December, 2001, by the City of St. Joseph in Stearns County, Minnesota. The Municipal corporation shall hereinafter be called the "City", WITNESSETH: WHEREAS, the "City" and Stearns County have planned the improvement of County Road 121 (College Avenue South) from the St. Joseph City Limits to Minnesota Street; and WHEREAS, the "City" will be expending State Aid Funds on the improvements of their portion of the street; and WHEREAS, this width does not provide adequate width for parking on both sides of the street; and approval of the proposed construction as a State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW, THEREFORE, IT IS HEREBY RESOLVED: That the "City" shall ban parking of motor vehicles on both sides of County Road 121 between the southerly city limits and Minnesota Street at all times. City Engineer Reports Proposed 2002 Street Improvement Proiect: City Engineer Joe Bettendorfupdated the Council on the status of the proposed 2002 Street Improvement Project. The Council closed the public hearing and at this time the Council must make a decision on whether or not to proceed. The following is a summary of changes based on testimony from the public hearing. 1. All property that is taxed as homestead property will be assessed at a residential rate. All other property will be assessed at commercial rates. . 2. Homestead properties on 2nd Avenue NW will pay 50% of the residential rate 3. All of the alleys that were proposed to be improved have been eliminated. 4. Any curb and gutter that can be saved will be saved. All curb and gutter that is replaced will be assessed at the standard assessment rate (City pays 40%, Resident pays 60%). 5. Water and Sewer main will be extended from 151 Avenue NW between Ash Street and Birch Street and on Birch Street between 151 Avenue NW and 151 Avenue NE. Carol Tamm requested the City consider replacing the existing utility lines that are installed under the parking lot at the El Paso. Bettendorf stated that eventually the utility lines will be installed in the street but at this time the plan does not include this replacement. Bettendorf will prepare an estimate of costs for the replacement if the utility lines are replaced. Tim Borresch requested the Council consider improving 3rd Avenue NW and the alley approach on 2nd Avenue NW for the east/west allel between 2nd Avenue NW and 3rd Avenue NW. Borresch stated that he owns property on both sides of 3r Avenue NW and will petition to have 3rd Avenue NW included in the project if the cost estimate is affordable. He also requested the Council consider paying a larger portion of the street improvement as the road is used for park access. The Council authorized Bettendorf to prepare the cost estimate for the improvement of3rd Avenue NW and the alley approach as requested. Hosch clarified that if the Council orders the improvement, the assessments are not being approved. The Council will still have the ability to review the costs. Bettendorf clarified that if and when the project is bid the cost is prohibitive, the Council does not need to complete the project. The City reserves the right to reject any or all bids. Loso made a motion approving the resolution ordering the improvement as stated below; the motion was seconded by Rassier and passed unanimously. . (Resolution will be added) · East Baker Street Lift Station Renovation: Bettendorf requested the Council authorize his frrm to draft the plans and specifications for the renovation of the lift station on Baker Street East originally constructed in 1972. The lift station will become a safety hazard if not renovated. The approximate cost of the renovation is $ 140,000. The renovation will be funded through trunk sewer charges collected by the City, in addition to a trunk sewer charge assessed to all new connections. A lift station has a useful life of approximately 30 years, illustrating the existing lift station has served a normal lifespan. If approved, construction can begin in the summer of 2002. Rassier made a motion authorizing Bettendorf to prepare the plans and specifications for the renovation of the East Baker Street lift station to be construct in 2002. The motion was seconded by Loso and passed unanimously. West Minnesota Overlay: The County is proposing to grind and overlay West Minnesota Street ÍÌom 6th Avenue NW to 2nd Avenue NW. Since Minnesota Street is a County State Aid Road, Stearns County is responsible for paying for the surface ÍÌom curb to curb. Bettendorfwill contact the County to determine if the City will have any costs, and when the project is scheduled for completion. PUBLIC WORKS DIRECTOR REPORT Loader Purchase: Public Works Director Dick Taufen appeared before the Council to present financing options for the purchase of the ÍÌont end loader and auger. Weyrens presented a cost analysis offrnancing the equipment through the issuance of Equipment Certificates or conventional fmancing through the dealer. The most cost effective method of fmancing the equipment is through the issuance of Equipment Certificates/Bonds. Not only are Equipment Certificates the most cost effective fmancing tool, they are also outside the levy limits and should the City have fmancial constraints the bonds could be repaid through tax levy. · Loso made a motion to finance the front end loader through the issuance of an equipment certificate and to pay cash for the auger. Discussion: The Council questioned ifit is the intent ofTaufen to sell the loader currently used by the department. Taufen stated that he does not see a need for two loaders and if a situation would arise where a second one is needed temporarily Bill Wasner has worked with the City and charged a nominal fee. Schneider recommended the City trade-in the loader or try and sell it with a minimum bid price of $ 13,000. The Council agreed to declare the existing loader as surplus property and advertise for sale with a minimum bid price of $ 13,000. If the minimum bid is not received the loader will be traded in with the purchase of the new loader. The motion was seconded by Rassier and passed unanimously. MAYOR REPORTS Street Maintenance Plan: Hosch requested that the City Engineer and Public Works Director prepare a street maintenance schedule that can be reviewed each year. This plan should be reviewed during budget discussion and funds should be established for street maintenance. Acting Chief Compensation: Hosch requested the Council consider compensating Police Sergeant Jeff Young for the four months he served as Acting Chief. Young performed the duties of Police Chief for four months. Loso stated that the City did not compensate the Deputy Clerk when she filled in for the City Clerk and that as Acting Chief his role is to step in for the Chief during an absence. Ehlert concurred with Loso and questioned if the Council needed to act on this matter at this meeting. Weyrens stated that this matter should be resolved in the budget year 2001 so a decision should be made. Schneider concurred with Hosch that Young should be compensated for the time he served as Acting Chief. · Rassier made a motion to compensate Police Sergeant Jeff Young $ 500 as back wages for the four months he fulfilled the duties of Police Chief. The motion was seconded by Schneider. · Ayes: Hosch, Ehlert, Rassier, Schneider Nays: Loso. Motion Carried 4:1:0 COUNCILOR REPORTS SCHNEIDER Historical Society: Schneider reported the St. Joseph Historical Society will be meeting on December 26, 2001 at the St. Joseph Fire Hall. EHLERT Cell Phone Usage: EWert questioned the rates being charged to the City for cell phones and requested the City Staff to review the charges making sure the plan used by the City is the most economical plan. Wobegon Trail: EWert reported that MNDOT has secured the necessary right-of-way for the Wobegon Trail from Burlington Northern. The transaction should be complete within 30 days. Police Car Idling: EWert questioned the constant idling of unattended patrol cars and if that is necessary. Hosch reported that when the computers are installed in the cars they will need to be kept at a moderate temperature. Therefore, in winter and summer the cars will be idling. EWert requested Hosch discuss the matter with the Police Chief encouraging good judgement when cars are left running. RASSIER Planning Commission: Rassier reported the Planning Commission has met regarding the Preliminary Plat of Graceview Estates and the recommendation will be forwarded to the Council for the January 17, 2002 · Council Meeting. At the same meeting the Council will be considering the PURD application of Mark Lambert to construct a 44 unit apartment complex. Miscellaneous Matters: Rassier requested the Council consider using a portion of the funds from the sale of the property located at 21 - 151 Avenue NW to purchase chairs for the Council Chambers. LOSO Street Lights: Loso reported that he noticed a number of street lights that were not functioning properly and requested the City Staff to contact the utility companies to audit all their street lights. ADMINISTRATOR / CLERK REPORTS Amendment - Buettner Agreement: Weyrens presented the Council with a draft amendment to the Buettner Developer's Agreement which would allow assessments to be transferred upon sale of the land. The agreement that has been prepared is not acceptable to Buettner and he is requesting language to assure that all buyers will be allowed to assume assessments. The amendment prepared by the City Attorney gives the Council the authority to review each case. The Council was in agreement to allow buyers to assume the assessment. Ehlert made a motion authorizing the Mayor and Clerk to negotiate and execute an amendment to the Buettner Developer's Agreement allowing the assessments to be assumed by a prospective buyer. The motion was seconded by Loso and passed unanimously. Liability Insurance Options: Weyrens reported that the Council has the option of purchasing an umbrella insurance policy extending the amount of insurance for each claim. The umbrella policy would relate to property and liability claims only. In the past the City has denied the coverage. The Council also needs to discuss the waiver limits and if they wish to waive the right to control the amount the City can be held · liable to for each loss. If the limit is not waived the maximum loss per incident is $ 300,000 Loso made a motion not to purchase the additional umbrella insurance policy; seconded by Ehlert and passed unanimously. · Schneider made a motion to not waive the statutory liability limit; seconded by Rassier and passed unanimously. Health Insurance: Weyrens reported the City insurance provider went public and all the existing plan holders were issued stock. As municipalities cannot own stock the City will need to dissolve the stocks. The current market value of the stock issued to the City is approximately $ 39,000. Loso made a motion authorizing the City Administrator to take the necessary steps to dissolve the stocks issued to the City. Discussion: The Council was in agreement that any funds received should be set aside for future health insurance premiums. The motion was seconded by Schneider and passed unanimously. Vacation Carry Over: Weyrens requested authorization to carry forward a potion of her unused vacation. She stated that due to the short staff she has not been able to use her vacation. Schneider made a motion authorizing Weyrens to carry forward 100 hours of vacation for six months. The motion was seconded by Ehlert and passed unanimously. Adjourn: Loso made a motion to adjourn at 9:05 PM; seconded by Schneider and passed unanimously. Judy Weyrens Administrator Clerk · · Sewer Fund increase options .option #1 Increase sewer rates to $1.11 per 100 cubic foot, remove surcharge and allocate $12,000 from Hookup fees 1998 1999 2000 2001 2002 Rate Increase ::::fff:I:::::I¥:#!;~:] Projected Sales 114,001 126,215 132,526 139,152 146,110 Sewer Surcharge 7,000 0 0 0 0 St. Benedict 72,000 74,000 76,000 78,000 80,000 Hookup Fee Transfer 12,000 12,000 12,000 12,000 12,000 Interest 26,000 27,500 29,000 30,500 32,000 Misc 4,000 4,500 4,500 4,500 4,500 :::I::!!fªJ.i§~~!]~~il#î~¡:::II::::::::::I::J:~r:~:::~:~:~@ª~¡lM~ml fr~:::~r:r::t44¡irt~~m~ 1:~trt@~~¡!Mt~ifl ~r~:rr~r~MWørl J~:~rr::r~~:~:~:I1NK!1mt' Projected Expenditures (239,090) (248,090) (260,495) (273,519) (287,195) :::IWMiª*iª::~i¡t:{mªittIIIII:I::IIIII:::::::~mJ.fð.:¡ f:II:f:I:f:~I:¡J.t~r ·::::::::::::::I::Il~¡iilf:: :III::I:::f::!i;:ªªt~:: mIIII:::~:::X~:~:¡f:if:r Option #2 Increase sewer rates to $ 1.25 per 100 cubio foot, remove surcharge and allocate $ 12,000 from Hookup fees 1998 1999 2000 2001 2002 Rate Increase II::III:fI~all@ Projected Sales 114,001 133,533 140,210 147,220 154,581 Sewer Surcharge 7,000 S1. Benedict 72,000 74,000 76,000 78,000 80,000 Hookup Fees 12,000 12,000 12,000 12,000 12,000 Interest 26,000 27,500 29,000 30,500 32,000 Misc 4,000 4,500 4,500 4,500 4,500 I:::~[?~ì8li::Ii:¥:"tlil::I:::II:I:::::::~:~:~:::r~:~r:g4~m:~mml Irrr:~:t:~~Miªm~ Irt:~:r@ª-Mfl:1:æ:~t '::r~:~tt@®~¡ggiMI bttt:((~{1~~Q¡1rl Projected Expenditures ......... (239,090) . (248,090) (260,495) (273,519) (287,195) :::tgfRJi~~iª::.imª!fH:::I:m:r:I::I:I::::I:::::::~¡I.~Ær ::::I::::I::~:I~:::::@¡ÎI§:::~: r::::I:I:I:m:::i!.:ii~:jf¡ ::::::::I:::I::::::::n:¡~~~~:: ::~r:::::?:::::I:¡:::::~j:i.li!.#.}':: Option #3 Review rates each year and adjust as proposed in 0, remove surcharge and allocate $12,000 from Hookup Fees . 1998 1999 2000 2001 2002 R:;:PI~s:r~:;~) ::::::::::::::::::::::::::::I::::?MIEf ::::::::E:::::::::::~::::~;g,;ït~;1:::E:::::::I:::I:::::~;~m;:: :::::::::::::::I::I::::::~¡~~;::: m:::::::::::::::::::::::::::::ri.¡:j,:~ii::: Projected Sales 114,001 119,701 145,796 158,918 173,232 Sewer Surcharge 7,000 - - - S1. Benedict 72,000 74,000 76,000 78,000 80,000 Hookup Fees 12,000 12,000 12,000 12,000 12,000 Interest 26,000 27,500 29,000 30,500 32,000 Misc 4,000 4,500 4,500 4,500 4,500 I~::~ffii1.ìæª]¡~~i"~ilI:::::::::::::::::I::::I:~tttrg@¡¡¡lliì:1:rl J~:~:~:~:~:r~:ri.ø¡ªmMt l:rrrr@.¡;;m¡~l:~1 ~r::rrrJ~ª~¡g~~:~1 1~::ttrtt@Q§~!!!;!!!:~:' .......p.~~L~.?~:.?.~:?..~.~.9.i.t~.;..e.~.............. (239,090) (248,090) (260,495) (273,519) (287,195) Immm!~lli~~JI~ïmtmf:~r~:::::::::I::::::I:rrm:~:~:~rrHtmª'-J I~::::r::r:~:~ttr~æij~mt I:~t:~:~t:::~:~m@;m¡ªt J.~:~::::m::::~:~:~:r:1:~¡mml t::::~::t:~:::::~tt:::1:@@;Hm¡ Option #4 Increase rate effective July 1, 1998, retain surcharge through Dec 31,1998, review and raise rates each year, allocate $12,000 from hookup fees 1998 1999 2000 2001 2002 (Proposed Rate) (1.10) (1.25) (1.30) (1.35) (1.40) Rate Increase :::::::::f::::::::::::::::::i;"ª,,t :::::::::~::~:::::::IIì:í¡~l,m::::I:::::::t::::I::::í¡J.tit: I:¡:::::::t:III~~tt~:t::::::::I:::~::~:::I:~::I:IIf::fª@I,t::::: Projected Sales 114,001 122,694 145,576 158,969 171,925 Sewer Surcharge 12,000 - St. Benedict 72,000 74,000 76,000 78,000 80,000 Hookup Fees 12,000 12,000 12,000 12,000 12,000 Interest 26,000 27,500 29,000 30,500 32,000 Misc 4,000 4,500 4,500 4,500 4,500 ............. .... .......................dt I j I I I i I I :I::If:J.'ª~~l~~i~tliMt:::::::I:::I::::: :~:~::::t:~:r~41;~~t: ~ttt:J::~m:MnnV :::r:tt:~~I$.¡~~~~: t:~m~r::t~~~@~::~ ~t:~rt:rr~ïW1~~g~~: Projected Expenditures (239,090) (248,090) (260,495) (273,519) (287,195) :::~:::Ef~1:!Rm!mr%fiWn~jt?:IIIr:::t:~iJJrJJJ~m¡¡\w:~:I t:ttt:~:~:~:~~~:::J'ª¡i~£M~ Itttttt¡@~ØAtl l:rJ~~JJ~:~:~]:~¡~~ij::~~ J:tttt:::~tm~:1:~j:~~ø:~:t . Assumptions used in calculations * Sales are projected with a growth factor of 5%, based on past years * The expenditures history have been very consistent with the only major increase being the user fees in 1996. In addition, administrative time is being charged to the sewer fund for utility bills as is the water and refuse fund. Therefore, after a $14,000 projected increase in expenditures in 1998, projected expenditures are increased by 5% each year. . NON-INTOXICATING/ CIGARETTE/AMUSEMENT / ENTERTAINMENT LICENSE APPLICANTS 2002 DUE JANUARY 2002 Licensee Name Cigarette Off-Sale On-Sale Amusement Entertainment Strong Beer License Non-Intox Non-Intox License License License SJ Liquor Shoppe X . SJ -Rec Assoc X SJ Gas & Bait X La Playette X 9 Am Legion X 4 1 Loso's Pub X X . 8 1 Sal's Bar X X 9 1 EI Paso X 10 Loso's Store X Superamerica X SJ Saints X SJ Amoco Liquor X . Bo Diddley's X Casey's x CSB X 4 X . ~SeJ 1200 25th Avenue South, P.O. Box 1717, SI. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation . December 12, 2001 RE: St. Joseph, Minnesota Pond View Ridge 6 SEH No. A-STJOE 0003.00 14 & 30 Ms. Judy Weyrens City Clerk! Administrator City of Saint Joseph 21 NW First A venue P.O. Box 668 St. Joseph, MN 56374-0668 Dear Judy: I pulled the record drawings for Pond View Ridge 4, and compared these to the proposed grading plan for Pond View Ridge 6. The easement on the north side of Lot 1, Block 1, includes 25 feet for the gas line, and 20 feet for the storm sewer. If we were to give up 8 feet of the storm sewer easement for building purposes, this would put the building approximately 3 feet from the outside . edge of the 24-inch storm sewer pipe. This is not acceptable. My recommendation, is to retain the entire 20 feet of easement so the public works staff have room for maintenance and repair of the pipe. Sincerely, ~~~ é..ro.seph R. Bettendorf, P.E. . City Engineer djg c: Dick Taufen, City of St. Joseph l:,;'',,\'-'- ·/,}J.::r:<i\b;:;¡i.\;:;~(:II:~·¡ì; íe\'îe·-~· .j~~ . Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer .~ N ---- lZ:JI--- o c: b . ~ is I N ! c¡ E Ë ~ X i :!~:!'I ~l,F, .gi~1 - \J) ~!I.. ~C~ .. ill -0.. ':". . . 0' ".0- n - It I: ill r~ I - > N I n j ---... \ I , n ~ I ~..J I I Z ~~ ~ 0 L~ I L ~: ~ I '- , :~¡:: , , --i :.: :!:i .,:~ ~~ rr:: {".J .: r ---1 I J¡..}.. -,;:- ~~~ :z ¿ :z ~¡¡¡j ~ m . <i;:¡ . --::- l--ft~L~ ::::: ~.:: :;:: c':! -, : Jb~ ~[.) (ti ;.... ('of: l' I " LI) ,. -.::-- ... ~I i f.ì,L---- .'. ""I -;;¡ ..::- ~z· I (. :~~:: ~"I I :;.;..: C) I ~~:.; ì\ I I "'" ~/~, I , --Ol'lle 3,tr.ZO.ION--- , '-~:f , 1KAIDII/ tit M3H1:§{lJOJO~~__.../ , ~..=l~ .../ -.ø:J'1I ..._.... ~~d'1'cl d3.::i3.::i3Nf1A '- § Is " I : ~ ~21 ~ > tt ~ ~ ~~£ £ ~..¡. ai~ .t r ;1' ¡ W~~~ =; . ~ ~~~ ~ -'. I ß ¡! . ~~~ ~8~:~~¡ 5 ~,~ : h ~ ~ ìi sU i "'I eji£ . h~ D a ~ I;~ I ~'i' mil 8'1 Ii . 0 !. . W ~m~i: ~~wm~~~ ~ ~~~ .....i .~ ~ ¡ J:! J!!!!!~ .~:!!~~~~!!! .~ "~~~J J ùl ~ ~~~~ ~~~m~~ ~~~~m~m~ ~~ ~m ~ ~ ~ ....SEH 1200 25th Avenue South, P.O. Box 1717, SI. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation . December 19, 2001 RE: St. Joseph, Minnesota City Engineer Services SEH No. A-STJOE 0201.00 10 Honorable Mayor and City Council c/o Ms. Judy Weyrens Clerk! Administratorrrreasurer City of St. Joseph 25 College Avenue P:O.Bõx 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: On behalf of the entire staff at SEH, I wish to thank you for the engineering work you entrusted to our care during the past year. We enjoy working with you and with City staff, and appreciate the opportunity to serve as your City Engineer. . As in past years, our hourly rate schedule for professional services will remain unchanged through March 2002. This schedule will be adjusted in April, and will be submitted for your review and approval in late March. The adjustment is expected to be approximately 4.5 percent. Again, thal.1k you, and best wishes for the coming new year. Sincerely, ~tle~ -Priilcipa.l mdh w:\stjoe\corr\121901-rate letter.doc . Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer BUREAU OF MEDIATION SERVICES PETITION FOR MEDIATION SERVICES STATE OF MINNESOTA (PUBLIC SECTOR) . ENERGY LANE, SUITE 2 . AUL, MINNESOTA 55108 Name of Petitioning Organization:Law Enforcement Labor Services, Inc., Local #224 Address: 373 Selby Ave City: S1. Paul State: MN Zip:55102 Phone:( 651 )293-4424 Name of Representative: Terry Herberg, Business Agent Address: Same City: State: Zip: Phone:( ) Name of Other Party St Joseph Police Department Address: 25 College Ave Nw, PO Box 268 City: St Joseph State: MN Zip: 56374-0268 Phone:(320)363-8250 Name of Representative: Ms. Judy Weyrens, Deputy Clerk. Address: PO Box 668 City: St Joseph State: MN Zip:56374-0668 Phone:(320)363-720 1 Name and Address of Additional Persons to be Notified of Meetings: Jeff Young POBox36l StJoseoh. MN 56374 . of Governmental Agency: DCounty X Municipality o State 0 Other e of Mediation Requested: xx Contract 0 Grievance Type of Bargaining Unit Involved: (file a separate petition for each appropriate unit) Check the ONE designation which is most applicable: X PolicelFire/Corrections o ClericaUAdministrative o Supervisory o Service & Support o Other Status of Employees Involved: X Essential· 0 Other Than Essential Number of Employees in Unit:i-Number of Prior Negotiating Meetings Held:.1. Date of 1st Negotiating Meeting: Concise Statement of the Nature of This Dispute and Unresolved Issues: Wages, Tenns and Conditions of Employment Date Current Contract Expires: 12/31/0 I Check if This is a First Contract Date of Petition: December 19, 2001 Date Copy Sent to Other Parties Listed Above: December 19, 2001 Authorized Signature Business Agent Title of Person Signing This Petition DO NOT WRITE BELOW THIS LINE FOR OFFICE USE ONLY .iator Assigned: _ Assigned: Date of First Mediation Session: Number of Mediation Sessions Held: New Contract Expirution Dute: Date Case Closed Out: BMS Fonn ME-00022-01 x (Rev.3/89) Mediator · itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-7201 Fax: 363-0342 DATE: December 28, 2001 CLERK! MEMO TO: Mayor Hosch, City Council Members, City Administrator Weyrens ADMINISTRATOR ~:i'\:;). W Judy Weyrens FROM: Joá ne Foust & Cynthia Smith-Strack, Municipal Development Group MAYOR RE: Economic Development Activity Report -December, 2001 Larry J. Hosch COUNCILORS Municipal Development Group has been interacting with a number of prospects throughout the Bob Loso past month. Following is a summary of activities that have transpired. If you have any questions Cory Ehlert on any of these or other projects, please do not hesitate to contact us at 952-758-7399. Kyle Schneider Business Prospects have been identified by a project number to protect the confidentiality of the Alan Rassier businesses. Project 01-A: The company has been considering the construction or leasing of a newly constructed 65,000 square foot building in St. Joseph Business Park. On December 4, 2001 the company's point · person contacted MDG and noted the project is currently not at the forefront at this time with the Board of Directors of the company. He noted he appreciated the follow-up calls and would contact us as the project proceeds in the next couple of months. The Department of Trade and Economic Development contacted MDG on December 12, 2001 to express their continued support and inquire about the status of the company's interest in utilizing their bond program. MDG noted the company will be reviewing their plans first quarter, 2002. Project 01-8: This company has been discussing a 60,000 square foot addition to their facility to accommodate consolidation of several facilities. On December 6th, MDG contacted the company contact regarding the revised tax increment financing calculations which were provided to them in November. MDG also contacted the owner of their current facility regarding any updates. December 11, 2001 the owner of the facility called back and noted he did not have any updates. MDG left a message for the company's contact on December 28, 2001 offering to assist and requesting a return call regarding the project status. Project 01-1: This company is considering the purchase of approximately 5 acres in St. Joseph Business Park for a 12,000 square foot facility in the spring of 2002. MDG conducted phone conversations with the owner regarding the pro~ect on December 5, 12 and 26th and met with the owner and Leo Buettner on December 19 to discuss the project, current taxes and assessments, future estimated assessments, land costs and purchase agreement language. MDG worked with the City Engineer and City Attorney on assessment and purchase agreement information and met with the company owner again on December 28, 2002. Project 01-K: This company has been seeking a 1 to 2 acre lot for the construction of a 2,000 square foot · facility which would house both manufacturing and retail uses. MDG has been working with the company for approximately 4 months. On December 19th MOO followed-up to suggest an existing facility. The company noted the cost was too high. MOO and the company will remain in contact. Project 01-L: . This commercial businesses has been reviewing potential sites for an expansion. They are also interested in businesses which may wish to purchase their existing facility. On December 6th, MDG met with a commercial business interested in leasing a commercial facility and provided them with information on Project 01-L's building and suggested they meet with the company's contact person. Project 01·N: This commercial business is considering the construction of a 3,000 square foot facility in St. Joseph (not in the St. Joseph Business Park). MOO and City Administrator Weyrens met with the company initially in November. On December 12th MDG forwarded the company information from the City Engineer regarding servicing the site with utilities and estimated costs. The company contact noted their Board of Directors is supportive of the project in St. Joseph and is proceeding with a financial analysis of the project. Project 01-0: This company is considering the construction of a 30,000 square foot manufacturing facility in St. Joseph Business Park. MOO met with the company on December 6th and 12th to discuss the project and possible financial incentives. The company estimates 15 new jobs as a result of the project. MDG followed-up with phone calls on December 18th, 19th and 28th with the company's contact. They are hoping to enter into a purchase agreement on approximately 5 acres and proceed with construction in the spring of 2002. The company has indicated they will be applying for TIF assistance and possibly the MN Investment Fund. Project 01·P: 12th This company contacted the City on December to inquire about available commercial/industriallots for a 33,000 to 35,000 square foot facility. MOO provided the company . with information on St. Joseph Business Park, zoning information and covenants. MDG followed up with the company on December 19th and suggested the company contact Leo Buettner as well, prior to his departure on December 27, 2001. The company contact indicated they are working on building plans at this time and need that completed prior to proceeding. He will contact MOO when the plans are finished. Project 01-Q: Jeff Schlingman of the Partnership contacted MDG on December 28th and noted they have an inquiry for a 5-7 acre industrial lot for a 60,000 square foot tip-up-concrete facility with an estimated 55 employees. He requested a letter outlining available lots, land and assessment costs and incentives available, by January 2, 2002. MDG prepared a location map and letter and sent it to the Partnership on December 28th. Other: MDG, City and County Staff have worked through an issue regarding TIF District 1-3 and the parcel involved in the district. The 2001 distribution will be made to the City with its first tax settlement in 2002. The pay-as-you go payment will be made for 2001 at that time. The EDA reviewed the Business Park Covenants with park owner, Leo Buettner, at their December 12, 2001 meeting and recommended a number of changes. Copies of the revised covenants were forwarded to Buettner, Spring Green and the City Attorney for review and input. The covenants will be approved by the EDA at their February 20, 2002 meeting and subsequently forwarded to the council for your information. The EDA reviewed a marketing folder prepared by MDG to provide to business prospects. The folder contains information on the community, the St. Joseph Business Park, transportation, . utilities and contact information. · itg of St. Joseph 25 College Avenue NW P.O,. Box 668, St. Joseph, MN 56374 (320) 363-7201 Fax: 363-0342 DATE: December 28, 2001 CLERK! MEMO TO: Mayor Hosch, City Council Members, City Administrator Weyrens ADMINISTRATOR JO~st & Cynth~mith-StraCk. Municipal Development Group Judy Weyrens FROM: MAYOR RE: Economic Development Authority Annual Report- 2001 Larry J. Hosch COUNCILORS . In accordance with the St. Joseph EDA Establishing Resolution, the EDA is required to submit an Bob Loso annual summary of the previous year's activities to the City Council in January. Cory Ehlert Attached is a copy of the 2001 Annual Report of the St. Joseph EDA. If you have any questions Kyle Schneider on the report or projects, please feel free to contact us at 952-758-7399, or an EDA member. Alan Rassier · · . 2001 Annual Report of the St. Joseph EDA The following activities and events occurred during the calendar year of 2001. 2001 Appointments: The following appointments to offices were made at the February 14th, 2001 EDA meeting: Chair: Bruce Gohman (At-large representative, term expires 2006). Vice Chair: Larry Hosch (Mayor, term expires 2003). Treasurer: Ross Reike (At-large representative, term expires 2007). Secretary: Bob Loso (Council representative, term expires 2002). Member at Large: Mike Duetz (term expires 2005) Meeting Dates: The St. Joseph Economic Development Authority met 13 times during the year 2001. The meeting dates were as follows: February 14, 2001 April 11,2001 December 12, 2001 May 2, 2001 May 16, 2001 June 20, 2001 July 11, 2001 July 18, 2001 July 23, 2001 August 8, 2001 September 19, 2001 October 17, 2001 November 21, 2001 Mission: . The mission of the EDA is to provide a professional management program which assists commercial industrial and commercial development activities that minimize impacts to the environment, transportation system, municipal water and sewer and financial resources for the City of St. Joseph and surrounding townships. 2001 Projects/Activities Summary: · Spring Green Development: 4,500 square foot facility in St. Joseph Business Park. · St. Joseph Community Marketing Brochure completed. · 2002-2003 Strategic Plan developed with assistance from the SCEDP's Jeff Schlingman. · EDA Director resignation in July. · Municipal Development Group contracted to provide economic development service. · St. Joseph Farmer's Market received an Initiative Foundation Grant. 2001 ProspectsfTechnical Assistance/Coordination The EDA members and their staff/consultants worked with a number of commercial and industrial businesses during 2001. Businesses have been identified with a project number to protect the confidentiality of the company, which is sometimes a concern while they explore expansion opportunities. · Project #01-A: Assisted an industry with technical assistance for a proposed expansion. Met with the company representatives and state representatives to discuss financing programs to assist with their expansion project. Provided TIF projections and site information. · Project #01-B: Assisted an industry with technical assistance for a proposed expansion. Met with the company representative, provided TIF projections and grant/loan information, site and community . information. · Project #01-C: Assisted the company with their proposed expansion at 30984 Joseph Street. City of St. Joseph EDA 200 I Annual Report I . · Project #01-D: Met with commercial business to discuss EDA assistance. They, are in their initial stages of planning an expansion project. · Project #01 E: Assisted the commercial/service business with site and utility information. A 2002-2003 project is planned. · Project #01-F: Assisted a commercial realtor with information relating to available sites, utilities, etc. for a 2003 commercial construction project. · Project #01-G: Tanner Systems relocated to an 8,000 square foot building on Lot 10 Renne Addition, St. Joseph. · Project #01-H: Comtrac: Assisted with information on lots in St. Joseph Business Park. The company decided to locate in another community due to timing issues. · Project #01-1: Assisted this industrial/commercial business by providing information on the St. Joseph business park. Also assisted by exploring various financial programs to assist the company, which hopes to sign a purchase agreement over the winter for spring construction of an estimated 12,000 square foot building on a 4 to 5 acre lot. · Project #01-J: Provided the developers of this proposed commercial project with information on the community. · Project #01-K: Assisted the company with potential sites for a future proposed expansion of a manufacturing/commercial facility. . · Project #01-L: Met with the commercial representative regarding possible expansion of their facility and re-use of their existing facility. Identified potential sites and zoning/parking requirements to accommodate their plans. · Project #01-M: Assisted the company with information on available sites, zoning, financial programs and the community. · Project #01-N: Met with company representatives and provided information on a potential site and utility costs to service the site. Project is proposed for 2002. · Project #01-0: Assisted the industrial business with information on St. Joseph Business Park and financial programs available to assist with the project. Provided with information on TIF and the State's MN Investment Fund. Provided with a sample purchase agreement which is anticipated to be signed early in 2002 with a proposed 40,000 square foot building proposed for construction in the spring, 2002. · Project #01-P: Provided the light manufacturing company with information on the community, available sites and zoning requirements. They are analyzing building needs prior to proceeding with site selection in various communities. Building permits were let for the following commercial and industrial projects in 2001: · Spring Green construction: Value $143,000. · Autobody 2000, Inc. construction: Value $280,000. · St. Joseph Meat Market expansion: Value $4,000. · Riverwood Storage construction: Value: $90,000. . · Sunset Manufacturing construction: Value: $80,000. · Tamm Photography construction: Value: $62,000. . Total new commerciallindustrial construction: $659,000 City ofSt. Joseph EDA 2001 Annual Report 2 . Commission Participation: S1. Joseph EDA representatives participated in the Steams County Economic Development Partnership and the Minnesota Department of Transportation 1-94 Corridor Study. Goals for 2002-2003: During 2001, the EDA developed a 2002-2003 Strategic Plan with assistance from Jeff Schlingman of the SCEDP. Following are Goals and Objectives for Commercialllndustrial and Community Development. Commercial/Industrial Goals => Provide for commercial and industrial development mutually beneficial to the City and St. Joseph Township by identifying areas that will accommodate parking, storage and expansions. => Cooperate with St. Joseph Township in the development of an orderly annexation plan. => Provide for the development of industrial park areas that are equipped with City service and suitable transportation access to accommodate industrial growth. => Effectively manage growth areas and assess the development costs and suitability of providing the needed services to those area, reference the annexation plan. => Encourage the high technology businesses and other special industrial uses that do not put an undue strain on the City's infrastructure and public services. . => Require businesses to adhere to environmental standards and City zoning codes. => Plan for and provide guidance to the City regarding municipal services that encourage and promote industrial and commercial growth. => Explore financial opportunities and incentives that will encourage commercial and industrial development. => Improve current industrial park area and provide options for additional industrial growth options. => Effectively promote the community as a place to do business. => Assess the feasibility of extending infrastructure to development areas in a cost effective manner. => Continue to enhance and sustain development activities in the Central Business District. => Research the feasibility of a downtown parking facility or area. => Ensure public utilities are capable of handling expansion plans and development as it occurs in commercial and industrial areas. Community Development Goals - => Strengthen relationships and cooperation with Federal, State, development, municipal and - educational organizations. City of 81. Joseph EDA 2001 Annual Report 3 . => Diversify and enhance the housing opportunities in the City of St. Joseph. => Research and assist in the development of municipal administration facilities. => Continue to enhance the relationship with local organizations and assist municipal commissions in assessing community development. => Ensure all development is compatible to the area's transportation framework. => Ensure that the public infrastructure is capable of handling the implementation of the annexation plan and orderly growth of the City. => Implement beautification and redevelopment plans for the City and Central Business District. Commercial/Industrial Obiectives => The EDA will actively encourage and recruit commercial and industrial development that helps sustain the economic vitality and quality of live for the City. => The EDA will approach and negotiate the future development of the industrial park area and provide financial resource infonnation for the project. => The EDA will enhance the Central Business District by implementing a parking plan and create a redevelopment district to assist in the retention of the Central Business District. . => The EDA will actively work with the Planning Commission to assess the commercial and industrial zones of the community to ensure development occurs in the appropriate areas, serviceable with water and sewer. => The EDA will develop financial resources for the community and area businesses to assist in commercial and industrial development and retention, such as the creation of a Community Development Revolving Loan Fund. => The EDA will study and provide options for additional industrial development areas, utilizing the annexation plan for guidance. => The EDA will develop a marketing plan for commercial and industrial growth by using the City's brochure, community profile and Internet options. => The EDA will work jointly with business prospects to ensure that environmental standards and City infrastructure capabilities are being addresses and met. => The EDA will promote and secure financial incentives for business prospects for the community. => The EDA will develop a Public Finance Policy to be adopted by the City Council to aid in development activities and make sound decisions. Within the policy, a set of priorities and benchmarks will be establish that a prospect, at a minimum, must meet in order to receive public assistance. . => The EDA will be an active partner with organizations such as the 5t. Cloud Area Economic Development Partnership, Quad County Network, St. Cloud APO, and other organizations that can assist with the economic development of the community. City of St. Joseph EDA 2001 Annual Report 4 =? The EDA will be an active partner with the City Engineer, Planning Commission and City . Council to assist with economic development issues and planning. Community Development Obiectives =? The EDA will assist City Officials in creating a link between Federal and State organizations that can financially assist the community in development activities. =? The EDA will actively work with housing subdivision developments to ensure compliance with City ordinances and possible utilization of EDA powers to assist with the development. =? The EDA will assist the construction of a municipal administration center by using the tools authorized by the State, City Council, and EDA Board of Directors. =? The EDA will serve as an asset to the Planning Commission by providing expertise to planning and zoning activities and assist in the future revisions of the Comprehensive Plan and Zoning Ordinances (Le. implementation of the Orderly Annexation Agreement, Transportation System. and water and sewer services to development areas). =? The EDA will develop a redevelop plan and creation of a Redevelopment District for the Downtown and Central Business District to promote the vitality of the downtown and address the parking issues. . . City ofSt. Joseph EDA 2001 Annual Report 5 St. Joseph · Sartell . NEWSLEADER Dec. 21, 2001 Mayor Larry Hosch St. Joseph City Council City of St. Joseph St. Joseph, MN 56374 Dear Mayor Hosch and Council Members: The St. Joseph Newsleader is proud to have served the St. Joseph community for the'past 12 years. We are especially pleased to have been selected as the legal newspaper for the City of St. Joseph for the past three years, and look forward to continuing in this capacity in 2002. We are .nfident we can continue to fulfill our responsibilities to the St. Joseph community in a ompetent and professional manner. ""' The St. Joseph Newsleader continues to rank very high in readership. For the past four years, our circulation audit has verified 94 percent or better readership in the St. Joseph area, which ranks within the top 10 percent nationwide for weekly newspapers. The newspapers are delivered to 3,300 households in the St. Joseph area, and distribution has been free weekly since September 1999. Thank you for the opportunity to serve the city and residents of St. Joseph. It is a pleasure to be a member of this community. Sincerely, ~_ V""-- r' ~ Janelle Von Pinnon Publisher JVP:rb - - Janelle Von Pinnon, Publisher· P.O. Box 324 · St. Joseph MN 56374· 320-363-7741/1-800-386-2261