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Home My WebLink About2002 [02] Feb 07 {Book 23} ~Ollege Avenue NW itg of St. Joseph P.O. Box 668. St. Jos~ph, MN 56374 St. Joseph City Council (320) 363-7201 February 7, 2002 Fax: 363-0342 7:00 PM CLERK! ADMINISTRATOR I. Call to Order Judy Weyrens 2. Approve Agenda MAYOR 3. Consent Agenda Larry J. Hosch a. Bills Payable Requested Action: Approve check numbers 30678 - 30790 b. Minutes - Requested Action: Approve COUNCILORS c. Flex Plan Authorization - Requested Action: Authorize City Administrator/Clerk to execute. Resolution establishing a Flexible Benefit Plan effective February 1, 2002. Bob Loso Cory EWert 4. Pubic Comments - Each speaker will be limited to three minutes Kyle Schneider Alan Rassier 5. 7:05 PM Building Official Report 6. 7:20 PM - City Engineer Reports a. Request Feasibility Report . 1. Utility and Road Improvement - 15th Avenue NE ii. Road Improvement - Elm Street East b. Set public hearing for the proposed public improvement . 7. Department Head Reports 8. Maintenance Facility - Proposèd Contract 9. Mayor Reports 10. Council Reports II. Administrator/Clerk Reports a. Website Discussion b. Comprehensive Plan - Grant Update c. Transportation Planning 12. Adjourn . · MEMORANDUM Date: February 5, 2002 To: Honorable Mayor Hosch and Members of the City Council From: Judy Weyrens RE: Council Meeting February 7,2002 Development Matters: Please fmd enclosed in your packet two development proposals that were considered by the Planning Commission on Monday, February 4, 2002. Northland Six: Ted Schmid appeared before the Commission to present the concept plan for Northland Phase Six. The Commission authorized Ted Schmitd to make application for preliminary plat. The drawing included in your packet was presented to the Commission and they requested Ted consider a revision to connect 2nd Avenue NE to County Road 2. Ted revised the plan and that is the second plan in your packet. Bill Nelson, St. Joseph Business Center: Bill Nelson presented his plans to construct on eight unit office suite on the Roske Property. The plans are included in your packet. The Commission · authorized the application for a building permit. Since the plans have been approved, the City and Township can schedule a closing for the property. Employee Get Together: We have scheduled the first annual City of St. Joseph Bowl-a-rama for February 16, 2002 at the El Paso. Diner will begin at 6:30 PM followed by bowling. The teams are as follows: Public Works; Police; Administration; Council; Consultants. City Engineer Reports: Joe Bettendorf will not be attending the meeting but has supplied the information we need. As you are aware one of the lots in the Buettner Park has sold and two more are pending. At this time the City needs to construct the improvements for 15th Avenue and Elm Street. The improvements will be paid for by Assessments. Therefore the Council needs to authorize Joe Bettendorf to prepare the feasibility report and to schedule the public improvement hearing for February 21, 2002. Joe will have the following items for the next agenda: Transportation Planning, Feasiblity Report, Graceview Estates, Outlot Discussion - private -vs- public. St. Benedict fuformation: I will be forwarding the information to College regarding Graceview Estates and access to County Road 121. The executive committee will be meeting on February 14,2002 and we should have an answer shortly after that meeting if they will participate in the road cost. As soon as I have a response I will forward the information to the Council. Reminder of Upcoming Meetings: February 14,2002 Police Federation Mediation - 2:00 PM City Hall February 19,2002 futergovernmental Meeting - Sarte115:30 PM · 5 Feb é'002 Bills Payable Page 1 Tue 5:09 P~ City of St. Joseph February 7, 2002 Check Transaction Depart NUlber Nale Alount COllents Descri tion Fund 30679 HûÆ ¡p.:J'OT CR 136.62 Shelf Unit Crime Control & Investigation 101 30679 HûÌ'ÎE DEPOT CR 136. j'2 she 1 ving, evidence rool Crile Control & Investigation 101 30681 BILL WASNER'S SALES & SERVICE 1,667.00 Snow Truck Less Plow Trk Street Maintanence 101 306B2 PÜSTpjj:.¡STER 102.00 stamps Cd!!e Contt'ol & Investigation 101 306B2 POSTMASTER i~¿ 00 stamps Salaries & Adminstrative 101 306-93 ALBANY FIRE DEPAROOn 40. 0'~ Training Fire Tt'aining 105 j'0&B4 LA!Œ REGION MEETING 40. 00 200:~ DUES Fire Tt'aining 105 30685 CENTRAL Þ1N FIRE AID HSsrJC. 50.00 2002 DUES Fire Training 105 306Bf, POSTMHSTER 55.43 ¡¡ostage utility bills Administration and General 601 3068f. POSTt'.tf\STER 65.43 postage utiìity bills Aåiinistration and general 602 30&86 POSTMASTER 65.44 postage utility bills Waste Collection 603 30687 IH TOIlET RENTAL 63.90 satelite rental Park Ht'eas 101 30&88 ADI ELECTRICAL, IN!: 458.00 Airbag on/off switch Crise Control & Investigation 101 30bB9 BAGBENSTOSS TRUCKING 270.00 push back snOH,COGpost Ice & Snow Reloval 101 30690 BILL lltiSNER'S SALES & SERVICE 37.28 Used tire tube & rim Street Maintanence 101 30&90 BILL WHSNEW S SALES & SERVICE 53.25 Tire tube & rii Street Maintanence 101 30&90 BILL WASNER'5 ~~S & SERVICE 21.30 Used !'Ìm Street Maintanence 101 30&90 BILL WHSt£R'S SALES & SERVICE 1,1é'5.00 Truck & Loader Rental Ice & Snow RellovaI 101 30691 BROWNING-FERRIS INDUSTRIES 57.84 dumpster, ww plant Administration and general 602 30&91 B~JIN&-FERRIS I~~RIES 50.61 dUBpster, ~i plant Fit'e Fighting 105 30691 BROWNIN6-FERRIS INli'USTRIES 8,286.18 dumpster, ww plant Waste Collection 603 30592 CELLULAR 2000 28.83 cell phone, streets Street ~~intanence 101 30692 CELLULAR 2~.oo 15.22 cell phone, parks Pat'H· At'eas 101 . 30692 CELLULAR ~ 135.&2 cell phone! police COillunication Service 101 30&9' CENT"AL M"!JüUAì' 33.~~ Bedical oxygen Medical Services 1Ø5 ..; I d\ ! ä, a' 30&94 CHADER 2.u5INESS EilUIP/ß'¡¡ 46.54 service aºree~ent! copy Salaries 6 Adminstrative 101 30694 CHf!DER BUSINESS @l!IPlrîENl 532.50 1112 Copier Cdne Control & Investigation 101 30&95 CHiEF SUPPLY 105.00 fill! (50 rolls) Criee Control & investigation 101 30695 CHIEF SIJPPL Y 61.46 battery Cri~e Control & Investigation 101 306% CITY OF Sì. {lOUD 9,942.63 sewer use rental Sewage Tt'eahent Plant 602 30697 CRIt<îESTAR CORPORHTHJN 170.00 software support Crime Control & Investigation 101 30&9B ELECTRIC MDTOR SERVICE 69.38 iotor repairs Sewage Tt'eatmt Plant 602 30699 FIRE CONVENTION 2002 525.00 State Fire Conference Fire Tt'aining 105 30700 FiRST STATE BANK 3.75 Water Bills Administration and General 601 30700 FIRST STATE BAN.i 3.75 Water' Bills Administration and general 602 30700 FiRST STATE BANK 3.75 Water Bills Waste Coilection 603 30701 GALL' S INC &3.49 boots! Gustin CriBe Control ~ Investigation 101 3070'2 SENE LANGE EXCAVATING ~~.00 Salt 5~eò Rent Ice & Snow Re~oval 101 30703 GENERAL SAFEW EmlI~ CORP 65,704.00 Chassis, ladder truck Fit'e Fighting 105 307f'i!¡ GRAEVE; JAMES 100.00 Meetings Legislative COiEitties 101 30705 HARDRIVES 2,683.80 salt/sand Ice & Snow Reaoval 101 3070f. HAWKItiS WATER TREAWfNT GROUP ~;ø.89 hydrofluosilicic acid Put'ification 601 3Ø7~,f, HA'irm'3 WATER TREAN:r,¡¡ GRüLip 1J9.00 sewer tests Sewage Treatment Plant 602 3070& HAIilKINS WATER TREAMNT 6RíJUP 138.00 sewer tests Sewage Treatment Plant 602 30706 HfiI),KHiS ~'P.TER TREATMENT GROUP 29.00 water tests Pl1y·ification 601 . 5 Feb 2002 Rills Payable Page 2 Tue 5:09 PM City of St. Joseph February 7, 2002 · Check Transaction Depart Nulber Nale ABount COllents Description Fund 3070£ HAWKINS WATER TREATMENT GRüUP 14.50 water tests PUi'ification 601 30707 HENRY & ASSûCIATES 74.94 hydrant oil Distribution 601 30707 HENRY & ASSOCIATES le~.05 meter wire Disti'ibution 601 2-0708 I. T. L. PilTCH LiJMPANY 66.27 badges, Jansky Criee Control & Investigation 101 30709 JANSKY, PETER 31.57 storage bOKes Criee Conb'ol & Investigation 101 30710 JUSTICE PLAtt'NINE & ì>16Mï HS'SOC 175.00 grant coalition Crile Control & Investigation 101 30711 KALINQIJ.sKI, KATHLEEN S. 100.00 Meetings Legislative COBiitties 101 30712 KINKO'S 78.67 copies, iarketing eateria Economic Developeent Authority 101 30m KLN DISTRIBUTING 110.00 Network svc-crimEstar sft Criee Control & Investioation 101 30713 KLN DISTRIBUTIN5 2,677.01 Coep hardware-Judy Salaries & Adiinstrative 101 30m KLN DISTRIBIJ1ING 246.51 Comp hat'dware-Cable Cm Cable Access 101 30715 LEE'S ACE HARDWHP.E 15.68 DEC SUPPLIES Fire Fighting 105 30715 LEE'S ACE HARDWAP.E 17.02 DEe SUPPLIES Fit'e Fighting 105 30715 LEE'S ACE PJlRDWAF.E 13.59 DEe SUPPLIES COiQunity Center 101 30715 LEE' 5 ACE HARDWARE 8.23 DEC SUPPLIES Street Lighting 101 30715 LEE'S ACE HA~~RE 8.23 r~c SL~LIES Street Lighting 101 30715 LEE'S ACE HARDWARE 7.57 DEC SUPPLIES Maint Shop 101 30715 LEE'S ACE HARlJI"¡ARE 31.05 DEC SUPPLIES Street Maintanence 101 30715 LEE'S ACE HARDWARE 12.59 DEC SUPPLIES Street Maintanence 101 30715 LEE'S ACE HARDkIARE 10.42 DEC SUPP'dES Pat'k Areas 101 30715 LEE'S ACE HARDWARE 14.57 DEC SUPPLIES Street Maintanence 101 30715 LEE'S ACE HARDWARE 1. 59 DEC SUPPLIES COäiunity Center 101 · 30ï15 LEE'S ALE HARDWARE 25. 39 DEC 51JPPLIES ice & Snow Resoval 101 30715 LEE'S ACE P.AP.DWARE 7.66 DEC SUPPLIES Maint Shop 101 30715 LEE'S AI'.i: HARDWAh'E 2. Sf, DEC SUPPLIES Fire Fighting 105 2.0715 LEE'S ACE HARDWARE 4.66 DEC SUPPLiES þ'liiint Shop 101 30715 LEE'S ACE HARDWARE 2.40 ~EC SUP~tIES Street Maintanence 101 30715 LEE'S ACE HARiJI.¡'ARE 6.41 DEC SUPPLIES Street ~liiintanence 101 30716 LESNICK, MAR'iJE 100.00 tfreetings Legislative Comnitties 101 30716 LESNIŒ, MARGE 40.00 Meetings Legislative Comnitties 101 30m MARCO BUSINESS PRODUCTS 154. 11 T onet' Salaries & Adninstrative 101 307iB M£NZHUBER, MARY 15.96 Philips Headset Salades & Adiiinstt'ative 101 30719 METRO PLlJMBING & IftliTiN6 55.00 repair heatet' Ball Park and Skating Rink 101 30719 METRü PLUMBI~~ & HEATING 13.44 Transfor~er Ball Park and Skating Rink 101 30719 METRO PLUMBING & HEAm~ 61.59 Thermocouple Community Center 101 30720 MID MERICA tÐER, INt 217.6B Rockwell Water Spec Distribution 601 30721 MINNESOTA CHIEFS OF POLICE ASN 1E'0.00 dues, 2002 C¡'iee Control & Inmtigat ion 101 30m MiNNESOTA GFOA 40.00 dues, 2002 Accounti ng 101 30723 PiINNES-ûTA RlJfi'AL WATER ASSOC. 185.00 dues, 2~ Administration and 5eneral 501 30724 MINNE5ûTA TRAVEL I"1ANAIDlEtH 554.10 lease vehicles (2) Autoiotive Services 101 30724 MINNESOTA TRAVEL MANAGOOIT 181. 65 gas Automotive Services 101 30725 ÞiN Cl-iHPTER iAAI 25.00 2t102 dues Fire ¡i'aining 105 30726 fiN MtJNiCIPHt. UTILITIES ASSüC 210.00 dues, 2~~2 ~jministration and General 601 30727 ~J~ STATE FIRE CHIEFS A.SSN 290. 0Ø 2'~.t DUES FÎi'e Training 105 30728 MN STATE FIRE DEPARì PrSSOC. 150. øø é'002 DUES Fire Training 105 · 5 Feb 2002 Bills Payable Page 3 Tue 5:09 PM City of St. Joseph February 7, 2~2 · Check Transaction Depart NUlber Nale Alount Comnts Description Fund 30729 ~iUfHCIPAL DH'FLOOOrr CORP 1!453.58 Dec economic dev Economic Developlent Authority 101 30730 Mhl{jA 15.00 dues, 2002 Sewage Treatsent Plant 6Ø2 30731 NAHAf4 TOM 3£:'0.00 Meetings Cable Access 101 30732 NIE!JE~JUER, ÞîARY 45.00 pizza! HCP expenses Legislative COIDitties 101 30733 ONE CALL CONCEPTS! INC 41.08 Dec Go~~er State One Cali ~jæinistration and General 601 30733 ONE Colli CmiCH'TS! INC 41.07 Dec Gopher State One C~ll Ad~inistration and general. 602 30734 PERA 2! ':Iï7. 25 1/9/02 Reg Pay 101 30734 PERA 25.3.89 1/9/02 Comp Pay 101 30735 pmE'~! NIWLAS E'0'U0 Meetings Cable Access 101 30736 POSTMASTER 41.67 bulk periit, utility bill Adeinistration and General 601 30735 POSTMÇ.~TER 41.66 bulk pmïit! utility bill Ad¡¡inistration and general 602 30736 PDSTP1ASTER 41. 67 bulk pet'lit, utility bill Waste Collection t.Ø3 30737 PRINCIPAL LIFE 8,670.98 insurance 101 30738 RA.JKOWSKI HAN5ÆIER LTD 2,~~.00 Legal-criainai Matters Crise Control & Investigation 101 30738 RHJI-(OWSKI HANSMEIER L Tn 2E~.00 Legal-Industrial Park Industrial Developnent 101 30ì3B RAJRüW51U f-I.ANSÞ!£IER LTD 284.00 Legal-6eneral City Attot'ney 101 30738 RPJK[}!o¡'S!{I H.QNSÞ1EIER L Tn 693.ØtJ Legal-Graceview Estates City Attot'ney 101 3'0739 RIDGtlJATER COLLEGE 2'00.00 hazmat refresher Fire Aàsinistration lß" ~.J 30740 S & T OFFICE PRODUCTS 495.23 storage cabinet Sewage Treatment Plant 602 2.0741 SAFETY TRAIN INt 187.50 2002 SP.FET'{ TRAINING street Maintanence 1131 30741 SAFETY TRAIN! INC 187,50 2-002 SArtT'{ TRAININ-B Pat'k H'r'eas 101 30741 SHFETY TRAIN, mc 1B7.S~ 21102 SAFt!Y TRAINING Administration and General 6131 · 30741 SAFETY TRAIN! INe 187.50 20e-2 SArtTY TRAINING Administration and general 602 30742 SCHr\1EIDER, KURT 100.00 Meetings Legislati ve COl!il!itties 101 30743 SEARS 240.5£ Mise Tools Maint Shop 101 30743 SH1RS 234.14 TV & VCR Sewage Treatment Plant 6Ø2 30743 SEARS 74.54 Tool Set Sewage Treatment Plant 602 30744 SEH 816.013 engineering, graceview Engineet'ing Fee 101 30745 ST. a.üUD HOSPITAL 26.00 Blood test for Revering Fire Adøinistration 105 30746 ST. CLOUD OVERHEAD OOOR CO. 36.96 Conhol Switch Maint Shop 101 3ifJ747 ST. a.rn.m REFRIGERATiON 908.11 servÍce heater/air condit FÍre Station and Building 105 30748 ST. CWJD PfSTAURANT SUPPLY 53.95 Supplies Fire Station and Building 105 30750 ST. JÛ'E GAS & P.AIT 3'9.77 f;{J6UST BAS Automotive Services 101 30750 ST. JOE!JAS & BAIT 25.21 AUGUST GAS Sewage Treatment Plant 602 307513 ST. JOE GAS 6: BAIT 236.17 tjOVEMBER GAS Street Maintanenee 101 30750 ST. JOE GAS & BAIT 236.17 NOVEMBER GP.5 Ice & Snow Removal 101 30750 ST, JOE GAS & BAIT 236.1B NOvEMBER GP.5 Aduinistration and General 601 30'F.J0 BT. JOE GAS & BAIT 236. 18 NQVEMBER GAS Administration and general 602 3075-::1 ST. JOE GAS & BAIT 132.15 NOV9ffiER GAS Automotive Services 101 30750 ST. JOE GAS & BAIT 57,91 NOVEMBER GAS Fh'e Fighting 105 30~.ø ST. JOE GAS & BAIT 24.00 NOVEMBER GAS Sewage Treatment Plant 602 30750 ST. JOE GAS & MIT 214. £.5 DEŒMBER SP,S Street fitlintanence 101 3\1750 ST. JOE GAS ~ BAIT 214. f,5 DEC-EPlBER GAS Ice & Snow Reüoval 101 30750 ST. JOE GAS & BAIT 214.&5 DfCEMBER GAS AdQinistration and General 601 30750 ST. JOE GAS & PfiIT 214.64 DECEMBER GAS Adüinistration and general 602 · 5 Feb 200'2 Bills Payable Page 4 Tue 5:09 PM City of St. Joseph February 7, 2002 · Check Transaction Depart NUlber Nate ABount COllents Description Fund 30750 ST. JOE BAS & BAIT 95.89 DECOOER BAS Automotive Services 101 307"'.Jß ST. JOE BAS & BAIT 66.87 DECEMBER BAS FÜ'e Fighting 105 30750 ST. JO'ê BAS & BAIT 30.22 DECOOER BAS Sewage Treat lent Plant 602 30751 ST. JüSEPH NEWSLEfIDER 70.20 Legals-Ind Hills!217-75 legislative Coaaitties 101 30751 ST. Jo.S.EPH tÐJSLEADER 64.93 Christ~as tree pickup Econolic Development Authority 101 30751 ST. JOSEPH NEWSLEADER 10.00 linen paper Econosic Development Authority 101 30751 ST. JOSEPH NEWSLEHDER ì7.70 Amend of Oì~ 51 Ordinance & Proceedings 101 30752 SUNS'ET COMPANIES 38.00 ~till aanhole cover Street Maintanence 101 30753 TAUFEN, DICK 1.92 sail water samples PUI'i ficati on 601 30~4 TROBEC'S ~JS SERVICE 1@5.00 busing, dare project mIRE Pt'ograi 225 30755 L'S LINK 129.26 PHONE SERVICES Salaries & h~linstrative 101 30755 US LINK 47.68 ~r!üNE SERVICE COillunity Sign 101 30755 US LINK 47.68 PHfJNE SERVIŒ COllunity Center 101 30755 lIS LINK 307.42 PHfJNE SERVICE COilmunication Service 101 30755 lIS m.K 133.49 PHONE SERVICE Maint Shop 101 30755 US LHJK 71.24 PHOfiE SERVICE Econo~ic Development Authority 101 30755 US LINK 95.50 PHONE SERVICE Fire COÐõunications 105 30755 US LINK 49.58 PHOttE SERVICE Adlinistration and General 601 30755 US LINK 47.68 PHONE SERVICE Sewel' Lift Station 602 30755 lIS LIi~~ 47.68 PHONE S'ERVIŒ Sewage T I'eahient Plant 602 30755 US LINK 10ß.72 Ph'ONE SERlJICE Adiinistration and general 602 307"'.£ UTSCH! 6ERP.Lll 14e.ø0 Meetings Legislative COBiitties 101 · 30757 WH PENNY CD 523.98 a;gunition Police Training 101 30760 XGEL ENERGY 20. E'5 utility Services Signal Lights 1@1 30760 Y-ŒL ENERGY 1, £.66. 76 Utility Services Sh'eet Lighting 101 30760 XCtl. ENERGY 43.02 utility Services Pal'k AI'eas 101 30760 KCEL EN-ERGY 36.74 utility Services Ball Park and Skating Rink 101 30760 XCEL ENERGY 210.46 Utility Services COBiunity Center 101 30760 KCEL ENERGY 396,50 Utility Services C09iunity Center 101 30760 XGEL ENERGY 465.42 Utility Services City Offices 101 30760 KeEL ENERGY 22.9B Utility Services Ci ty Offices 101 30760 XeEL ENERGY 413.69 Utility Services City Offices 101 30760 Y-ŒL ENER'iJY 38.64 utility Services Maint Shop 101 30760 KCEl ENERGY 57.96 Utility Services Street Maintanence 101 30760 KCEl £NERBY 26.50 Utility Services Street Maintanence 101 2;f1760 XeEL ENERGY 20.77 Utility Sel'vim Street Maintanence 101 30760 KeEL ENERGY 139.84 Utility Services f1aint Shop 101 30760 XCEL ENERGY f'Ø'3.75 Utility Bel'vim Street Maintanence 101 30760 XCEL Er-IRGY 251.74 Uti lity Services Storage 601 30760 XeEL ENERGY 132.17 Utility Services Pui'Ì fication 601 3Ø760 KCEL ENERBY 245.54 Utility Services Puri f kat i on £.01 3Ø760 XCEL ENERBY 676.69 Utility Services Power and Puæping 601 30760 Xm. Ef..'Efi'GY 90.66 Utility Services Power and Pumping 601 30760 XCEL ENERGY 348.50 Utility Sel'vices Sewage Treatment Plant 602 30760 leEL ENERGY 134.97 Uti lity Sel'vices Sewage ït'eahent Plant 602 · 5 Feb 200'2 Bill s Payable Page 5 Tue 5:09 PM City of St. Joseph February 7, 2002 · Check Transaction Depart NUllber Nale ¡¡Bount COIRents Description Fund 307&0 XCEL ENERGY 48.51 Utility Services Sewer Lift Station 602 30760 XCEL ENERBY 26.53 utility Services Sewer Lift Station 602 3076@ XCE!. ENHffiY 343. sa Utility Services Fire Station and Building 105 30760 ICE!. ENERGY 321.01 Utility Services Fire Station and Building 105 30760 XCEL ENEl\iJY 6.28 utility Services Emergency Sh'en 101 30761 XCEL ENERGY 23.40 Utilities - Legion Street ~~intanence 101 30762 ZEP ~P.NlIFACTURIN6 360. 43 Suppli es Maint Shop 101 30763 ABOOTT, LONNIE 40.00 2 Park Boal~ Mtgs Legislative Coooitties 101 30763 ABBDIT, LONNIE 71.98 fa5ily fun day-hot dogs Park Areas 101 307£-4 P,T & T 107.80 12/11/01 - 1/10/02 CONounication Service 101 307&5 AUTO VALUE PARTS STOPES - k'EST 8.08 Spark Plugs Sewage Treatment Plant 602 307&5 AUTO WiLUE PARTS STORES - ~JEST 5.54 Thermostat & gasket Street Maintanence 101 30766 BEI16HûRST, BRUCE 40.00 2 Park Board Mtgs Legislative COãRitties 101 30767 c.E!.LULAR 2'iß00 1.47 Telephone Service Fi)'e Com¡mnications 105 30768 CIRCUIT CITY INC 181.04 P£JVC VCR Cable Access 101 30769 FIRST STATE BA.'IK 2'ð.Ø0 paÿroll services Account ing HH 3fJ770 GALl'S IN!: 99.93 Shirt/Jersey/Turtleneck Crise Control & Investigation 101 30771 GRANITE ELECTRŒHCS 99. fib Map light, pONel' sup, Gic CI'ioe Control & Inmtigatioii 101 30771 GRANITE ELECTRONICS 96.43 Map light, trans, laptop Crime Control & Investigation 101 30771 GRANITE ELECTRONIŒ 102.10 fix speakers CD~iunication Service 101 30772 HA\;,{HJS WATER TPBiTMENT GROUP 14.50 I~ate)' Testing Put'Ì f kat ion 601 30773 HENRY & ¡:¡;-SüCiATES 15.51 hydrant oil/ieter wire Distribution 601 · 30774 INITIATIVE FUND 10.00 HCP Training Legislative CO~Eitties 101 ¡'-TJ V. C C' "Ii" 41.~~ lmiforis, Janssen Crime Control & Investigation 101 ",ij,¡ 5 .\. E...... P. R. w. 11';" 30775 R.E.E.P.R.S. INC 62.42 UnifOi'Es, Jansky Crime Control & Investigation 101 30775 R.E.E.P.R.S. INC 29.77 Uniforis, Meyer Crime Control & Investigation 101 30775 R.E.E.P.R.S. INC 48.94 Unifor~s, Jansky Crile Control & Investigation 101 30775 R.E.E.P.R.S. ItiC 21.80 Unifarss, Jansky Criae Control & Investigation 101 30775 R.E.t.P.R.S. INC 87.73 Uniforgs, Jansky Crime Control & Investigation 101 30776KLN DISTRiBUTING 4,ØØØ.Ø0 Setup server,ntwrk,swtdh Crime Control & Investigation 101 30776 KVI DISTRIBUTING 8,017.35 Setup server,ntwrk,swtch Salaries & Adiinstrative 101 30777 LARSCw EXCAVATING 31, 112.46 2Ø01 t{arthland Plat 5 Street Maintanence ¡'':!A ....., 30778 LEEF BROS 103.99 floor runners, towels-dec City Offices 101 30778 LEEr BROS 2£.61 clothing service-dec Par-'k Areas 101 30778 LEEF BRCS 26.61 clothing service-dec Street Maintanence 101 Z.0778 LEEF EROS 2£.&1 clothing service-dec Administration and General 601 30779 LOBO'S STORE 3.18 office supplies Salat'Ìes & Ad~instrati ve 101 30780 LOWELL, THOMAS 165.Øß repair computer virus Fire Adninistration 105 30781 M,qCQUEEN mUIPMENT 238.81 2 strobe lights-plows Ice ~ Snow Reioval 101 30782 Þm\~~SüTA RURAL WATER ASSOC. 100.00 Dick-Water & wtJater Cnf Administration and General 601 307B3 Mltf¡(ESOTA SECTION CS~vP. 40.00 Jin-Innovative App Conf Administration and general 602 Z.07B4 MINNE£.QTH tIC FUND 5,447.00 4th utr 01-Will Criee Control & Investigation 101 307H5 MN !ifu'NICIP¡:;'L UTILITIES A5.,QJC 29.16 2~2 Di'ug & Alcohol Test Street Maintanence lØl 307e~ MN MUNICIPAL UTILITIES ASSGC 29.172002 Drug & Alcohol Test Adninistration and General 601 307B5 M~ ML~IClPAL UTILITIES ASsrJC E'9.17 2002 Drug & Alcohol Test Administration and genera! 602 · ! Feb 2002 Bills Payable Page 6 rue 5:09 ~1 City of St. Joseph February 7,2002 . Check Transaction Depart , Number Nale Alount COllllent!; Description Fund 307Bf. NCPERS 6R'lJUP LIFE INSURANCE 18.00 Jan Life insurance 101 30787 PAPA 6UISSEPPE, INC 25.00 pizza Salaries & Adlilinstrative 101 30788 PERA 3!222.e~ retireient 1/23 pay 101 30789 PûWERPHflNE, INC. 189.00 Pae-Dispatch Seminar Police TI'aining 101 30790 RU])ÜLPH' S INe 6š3.0Ø 1445 front gount tractor Park Areas 101 30791 StH 5, &"9. 67 E'002 StI'eet impl'ovmnt Street f~intanence 425 30791 SEH 1,427. '3'~ Indian Hills Enginming Fee 101 30791 8EH 1,837.~~ City Engineering 5VC5 Engineer'ing Fee 101 30791 SEH 664.76 Municipal State Street Enginming Fee 101 30791 5EH 6,977.7B Co Rd 121 Ieprove¡¡¡ent Street Maintanence 423 30791 SEH 457.40 Pondview Ridge 6 CA Engineering Fee 101 30791 8EH 9,550.13 2001 Indian Hills Plat Engineedng Fee 101 30792 SIflPLEX ïIME RECORDER CD 410.56 Monitor Service 2002 COlllilunity Center 101 30793 5T. JOE GAS & BAIT 11.72 January Bas Street Maintanence 101 30m ST. JOE GAS & BAIT 11.72 January Sas Ice & Snow Re~oval 101 30793 ST. JOE GAS & BAli il.73 January Gas AåÐinistration and General 601 30793 ST. JOE bAS fi BAIT 11.73 January Sas Adsinistration and general 6~12 30793 ST. JOE 6,qs & BAIT 19.31 January Postage Sewage Treatment Plant 602 307'34 ST. JOSEPH C'HAMBER OF CO~RCE 50.~ Membership renewal-Larry Mayor 101 307'34 ST. JOSEPH CH,1iiffiER [jf' æMMEF.Œ 50.00 Meebership renewal-EDA Economic Developnent Authority 101 307'34 ST. JOSEPH Ch'AMBER OF COMi1Œ 50.00 Menbership renewal-Judy Salaries & AdŒinstrative 101 30795 ST. JOSEPH 1r:JWì{-iHIÇ' 1,705,02 DEL, taK sharing 2~Øl Planning and Zonning 101 . 3'0795 ST. JOSt""PH TOWNSHIP 1,323.57 Bor'gel't, tax shal'ing 20Øl Planning and Zonning 101 30795 ST. JOSEPH TOh~1SHIP 373.00 Bee Line-tax sharing 2001 Planning ar~ Lonning 101 3-e795 51. JG.SEPH Ta..¡f1SHIP 1,476.6B WPines-tax sharing 2001 Planning and Zonning 101 30795 S1. Jú'SEPH ïm~~\j'3HIP 25,374.29 CoRd 12Hax shal'Îng 2001 Planning and Zonning 101 3Ø796 SítARNS COOPERATIVE me. ASSN 90.37 Northland lift station Sewer lift Station 602 ~'0796 STEARNS COOPERATIVE me. ASSN &6.68 street lighting Sti'eet Lighting 101 307% ST"'d1RNS ŒOPERAïIVE £lEC. ASSN 36.25 street lighting Stt'eet Lighting 101 307% STEARNS aJOPERATI'JE ELEC. ASSN 348.50 street lighting Street Lighting 101 30797 STE.QRNS ELECTRIC ASCJ:iCIATWN 29,154. '37 E'001 Ruraì Deli Loan Pnt Bond Payment (P & Ii 321 3ßï98 STEARNS ML~~ICIPAL LEA61!E 25.~~ seAl 2~~ Membership Dues Council 101 3'07':ì9 TCI TIRE CENTERS 448,49 tire service Automotive Services 101 30800 TRI -COUNTY PARTS Slf.-'PL Y 6J,j,34 flOrk light Ifidint Shop 101 302.00 TRI -coum PARTS SUPPLY 53.75 switch for collection sys Maint Shop 101 3'0001 Ut.'UM LIFE IN5tJRANCE 276.96 jan ddisability insurance 101 3\:'ì802 WALL! JCiHf1 40.00 2 Pai'k Bmd fitgs Legislative Con~itties 101 2.øaæ WALZ, JOHN B.10 Fa~ily Fun Day Pal'k Areas 101 . 30&33 WERNER ELECTRIC Ern:t y 184.60 Bulbs/plastic ties COi!unity Center 101 30ß04 WIRL, jEW.~IFER 40.ØØ 2 Park Board Mtgs Legislative COGmitties 101 30005 XCEL ENERGY 15.53 Autò~atic Lighting Street Lighting 101 30B06 ZARf.,iOTH BRUSH WORKS Ik'L 236.39 Broo§-Snow reæoval Ice & Snow Re~oval 101 ---- Grand Total 2T1t 1&8,32 . . Pursuant to due call and notice thereof, the City Council for the City of 81. Joseph met in regular session on Thursday, January 17, 2002 at 7:00 PM in the 81. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Cory Ehlert, Bob Loso, Al Rassier, Kyle Schneider. Administrator Clerk Judy Weyrens. City Representatives Present: City Attorney John Scherer, City Engineer Joe Bettendorf, Police Chief Pete Jansky, Public Works Director Dick Taufen. Others Present: Chris Vance, Matt Chouiard, Tim Muske, Mark Lambert, Bob Herges, Rick Heid, Mel Butkowski Approve Agenda: Rassier made a motion to approve the agenda with the deletion of item 3 (a) Bills Payable and #6 Building Official Report and the addition of item 13 (a) Fire Department Gambling License request and 13 (b) Police Federation Mediation. The motion was seconded by Ehlert and passed unanimously. Consent Agenda: Loso made a motion to approve the consent agenda as follows: a. Deleted b. Approve the minutes of January 3, 2002 c. Accept the Mayor's Appointments (See Exhibit "A'~ d. Authorize the Mayor and Clerk to execute application for payment #4 authorizing payment in the amount of$ 31,112.46 to Larson Excavating Inc. e. Authorize the transfer of the gambling permit of the St. Joseph Jayceesfrom the current location of St. Joe Gas & Bait to St. Joe Amoco Liquor. The motion was seconded by Schneider and passed unanimously. . Public Comments to the Agenda: No one present wished to speak. Variance Request. Joyce Albrecht of Subway Foods: The Council reviewed the variance request of Joyce Albrecht of Subway Foods. The variance requested relief from the exterior requirements to allow a metal accessory building to be placed in a Highway Business Zone. The Planning Commission recommended the Council deny the variance request as it does not meet the standards for granting a variance. Loso made a motion to adopt the following findings, denying the variance request. Findings The request of William Nelson for a variance came before the Planning Commission at a public hearing held on January 7,2002. The purpose of the hearing was to consider a 100 percent variance on the exterior requirements in the Highway 75 Zoning District. The variance is being sought to allow an 8' x 10' accessory building to be constructed without meeting the exterior requirements. St. Joseph Code of Ordinances 52.22 Subd. 7 (c) states acceptable building materials shall include brick, stone, tip-up concrete panel, decorative concrete block or glass. Wood siding, plastic and other combustible materials not listed as acceptable shall not be used for building exteriors. The property is legally described as follows: Lots 13, 14 and the west 31 feet of Lot 15 Block 2 Loso's 3'd Addition, located at 217 County Road 75 West. In consideration of the information presented to the Planning Commission and its application to the Comprehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the following fmdings: The proposed development is not consistent with the standards for granting a variance as stated in St. . Joseph Code Ordinances 52.8 subd. 8. Therefore, based on the above fmdings the Planning Commission makes the following recommendation: · Denial ofthe 100% variance on required exterior building material. The Commission further recommends the property owner be allowed to keep the building until June 1,2002 allowing the property owner time to explore alternative solutions for storage. The motion was seconded by Ehlert and passed unanimously. MAYOR REPORTS Proposed Budget: Hosch requested the Council begin planning for a budget shortfall if the legislature accepts the Governor's proposal for the reduction of Local Government Aid. Information provided by the League of Minnesota Cities indicates that 81. Joseph will lose approximately $ 50,000 of revenue in the event Local Government Aid is reduced. Therefore, Hosch requested the Council consider a hiring and capital expenditure freeze. Loso made a motion to freeze all hiring and capital expenditures until June 1, 2002. The motion was seconded by Hosch. Discussion: Schneider stated that he is opposed to the freeze as he does not see it will become an issue. All capital expenditures are approved by the City Council and can be reviewed on a case by case basis. Rassier stated that it is his opinion that the Department Heads are fiscally responsible and the Council does not need to impose a spending freeze. However, if the Council is attempting to make the Department Heads aware of the potential loss, he would agree with that. Ehlert concurred with Rassier and stated that the City has always been cautious with spending and is not sure if a freeze is necessary. Loso stated that as difficult as it was to finalize the budget, if the City is faced with budget cuts in excess of $5 0,000 planning needs to begin. Ayes: Hosch, Loso, Ehlert Nays: Schneider, Rassier Motion Carried 3:2:0 · Miscellaneous Meetings: Hosch reported that he recently attended the Transportation Forum sponsored by the St. Cloud Area Planning Organization. Hosch stated that he would like the City to schedule another Transportation meeting and discuss adoption of an official map to preserve future major corridors. Graceview Estates, Bob Herges and Rick Heid: Bob Herges and Rick Heid approached the City Council requesting approval of the preliminary plat for Graceview Estates. The Planning Commission on December 19, 2002 recommended the City Council approve the Preliminary Plat for Graceview Estates with the following contingencies: 1. Thefollowing Avenues are posted as 7 ton roads: 4t1', 5t1', and ih 2. The northern access to County Road 121 will be moved to Lot 5 Block 8 3. The property abutting 95th Avenue will be developed with bay homes rather than the proposed townhomes. 4. The Park Board allows the paved walking path to meet the park dedication requirement. 5. A temporary construction road will be located at the access mentioned in #2 above. 6. Only phase one of the development can be approved without a paved access to County Road 121. It shall be the responsibility of the developer to come to an agreement with the adjoining property owner to secure access to County Road 121. If an agreement cannot be reached the developer should notify the Planning Commission. 7. Approval of the City Attorney and Building Inspector. 8. Approval of the City Engineer - meeting all the requirements detailed in a letter from the Engineer dated November 28, 2001 Herges stated that the fIrst phase of development will include 27 single family homes and 28 bay homes. In an attempt to resolve the access issue, Herges stated that he met with representatives of the College of St. Benedict and they have not expressed interest in selling any additional property. The College is working with Centra Care to construct a medical facility near this site and the proposed road would abut this property. Rassier stated that the · Planning Commission has concerns if the development proceeds without an access to County Road 121. The . residential streets adjacent to the proposed development were not designed to handle the volume of traffic that would be generated by this development. Herges expressed frustration and stated that he started the platting process in October, and the access was not discussed until December. Based on the favorable response of the Planning Commission and City Council Herges received in October he closed on the property. Ifhe had been aware of the concern there is a good chance this issue could have been resolved. However, Herges stated he has made numerous attempts to purchase the property to provide an additional access and has not been successful. City Attorney John Scherer responded that the City is supportive of the development and is willing to work together to resolve the outstanding issues. However, the concept plan presented in October is not a detail plan and until engineering reviews the plan and the public hearing is conducted the issues cannot be identified. City Engineer Joe Bettendorf stated that the access to County Road 121 may not be logistically possible for 2002 as County Road 121 will be reconstructed. When questioned if Stearns County will grant an additional access to County Road 121, Bettendorf responded that the accesses will be limited with stricter provisions for driveways. The proposed road recommended by the Planning Commission would serve both the Graceview development and the remaining property owned by the College of St. Benedict. Loso questioned the need for the additional access and indicated in his opinion the additional access could cause a traffic problem at County Road 12I. Hosch stated that a road needs to service the proposed development so that excessive traffic is not routed through existing neighborhoods. Loso responded that constructing a road does not guarantee that people will use the road and typically people will take the shortest route possible; which in this case may be the residential neighborhood. Ehlert stated that he is not in favor of generating additional traffic through the Eastern Park Addition. The roads were not constructed to handle considerable traffic and the roads are narrow. Ehlert suggested that as an alternative . the Council look at East Baker Street and change the characteristics similar to that of Minnesota Street. Removing the stop signs would move traffic faster and may entice residents to use this route. Bettendorf stated that before the Council accepts the preliminary plat the access issue and utility easements should be secured. At this time the utility lines are proposed to be extended along the southern property line of the College of St. Benedict and then into Graceview Estates. The developer should negotiate the easement and include the document with the preliminary plat. Ehlert concurred with Bettendorf that the two remaining issues should be resolved, as it is his understanding once the preliminary plat is approved it cannot be altered. Hosch stated that he has some concerns as to where the proposed southern access, (known as Field Street), has been placed on the preliminary plat. At a recent meeting facilitated by the St. Cloud Area Planning Organization they informed the City that before a road can be mapped an extensive study must be completed. Therefore, Hosch requested the Council consider requiring the developer to designate the southern 60 feet of the plat as a right-of-way easement. Herges stated that he is willing to change the plat to accommodate the 60' right-of-way for the purpose of construction of a roadway. Herges questioned whether the preliminary plat can be approved and at the same time he would continue working on the access and easement issues. Herges stated that due to the cost of holding the property, he would like to continue in an expedient manner so that construction can begin this summer. Scherer recommended that the preliminary plat approval be tabled until the issues have been resolved. However, in an effort to assist the developer the final plat and preliminary plat could be worked on simultaneously with one presentation to the Council. Linda Brown and Tom Herkinoff, engineers for Graceview, stated they could make the changes as requested by the Council and have the information ready for the next meeting. Hosch concurred with Scherer and the proposed developers along with City Staff should meet with representatives of the College to further discuss the access. Herges questioned the fate of the project if the access issue can be resolved. Scherer stated that the City has the . ability to use eminent domain, but considers this a last resort. He is confident that an agreement can be reached. Ehlert requested that Scherer provide the Council with an outline of the condemnation process. . Hosch made a motion to table the PURD application requesting a special use permit to develop 91 acres known as Graceview Estates until February 21, 2002. The tabling is necessary to try and secure right-of-way for an access to County Road 121 and utility easements along the southern property line with that owned by the College of St. Benedict. The motion was seconded by Loso and passed unanimously. Rassier made a motion to extend the 60 day action requirement on a land use request until February 21, 2002. The tabling is necessary to secure the road right-of-way and utility easements. Discussion: Ehlert requested clarification on the motion and if the property owner is required to request extension of the 60 day requirement. Scherer responded that the City can extend the 60 days if additional information is needed and at the time of the extension the Council must clarify what information is needed. The motion was seconded by Schneider and passed unanimously. Encroachment of Easement: Bob Herges requested the Council allow an encroachment on the storm sewer easement for Lot 1 Block I Pond View Ridge Six. There is an easement on the north property line for both natural gas (25 feet) and storm sewer (20 feet). The combination of the easements reduces the front footage to 60'. The party who purchased the home is constructing a large home with a two car garage. The garage will extend over a portion of the easement by eight (8) feet. If the wrap around porch is eliminated the encroachment would only be three (3) feet for a distance of 18 feet. Herges stated that he is willing to pour an eight (8) foot concrete wall to provide shoring in the event that the storm sewer had to be excavated and repaired/replaced. Rassier stated that he is opposed to releasing an easement as it has been filed with the plat and the City may need to access the easement at some point. Bettendorf concurred with Rassier and stated that the City already has situations were pipes cannot be excavated with ease because of a lack of an easement. In a case where the easement is provided Bettendorf does not recommend releasing the easement. . Loso made a motion to allow up to a three (3) foot encroachment on the storm sewer easement for Lot 1 Block 1 Pond View Ridge Six. The encroachment shall be limited to 18' in length and the contractor will install an eight (8) foot wall along the encroachment area. The motion was seconded by Ehlert. Ayes: Hosch, Ehlert, Loso, Schneider Nays: Rassier Motion Carried 4:1:0 Recess: Loso made a motion to recess; seconded by Schneider. Ayes: Hosch, Loso, Schneider, Rassier Nays: Ehlert Motion Carried 4: 1:0 The meeting was reconvened at 8:20 PM Mark Lambert - PURD Request. 44 Unit Apartment Complex: Mark Lambert appeared before the Council to request approval for a special use permit and height variance to construct a 44-unit apartment building. The building is proposed to be built on Lot 1, Block 1 Indian Hills Plat. Lambert stated that he approached the Planning Commission in October 200 I with a concept plan and the Planning Commission scheduled the public hearing for December 5, 200I. Lambert expressed ftustration as to the length of time it has taken to complete the process. The public hearing was tabled to December 17 and then to January 7,2002. At the last meeting the Planning Commission recommended denial of the application based on the height and location of the building. Since the Planning Commission meeting, Lambert stated that he has revised his plans lowering the building by five (5) feet and moving the northerly access approximately 60 feet south. The access was moved due to public safety concerns. In response to the neighborhood concerns, Lambert stated his is willing to construct a privacy fence or a berm. Lambert requested the Council accept the revised plan and approve the special use and variance request. Joel Heinen of 506 Fir Street East approached the Council expressing opposition to the project. Heinen stated that when he purchased his property, the property in question was zoned as Commercial. Shortly before he purchased . his home the zoning classification on the property in question was changed to R3, multiple family. Since he was in the process of building his home during the rezoning process he was not notified of the proposed change. Heinen · requested the Council consider denying the application request as it is in his opinion the building is too large for the site proposed. However, if apartments were to be constructed he would prefer three or four twelve unit buildings. Chris Vance of516 Fir Street East spoke in objection to the proposed apartment complex. Vance stated that he too was unaware of the rezoning and would not have purchased his property had he been made aware of the rezoning. In the past weeks he has had the opportunity to review the plans and the St. Joseph Code of Ordinances and does not feel that Lambert has fulfilled the requirements. Vance stated it is his opinion that the plans are incomplete and the neighborhood was misinformed. At the fIrst Planning Commission meeting the residents were informed that the building would be lower than the existing homes on Fir Street. However, since that time it has been determined that the building will actually have a higher elevation than the existing homes. Vance further stated that the Ordinance provision for a PURD requires that the development must minimize the effect to the neighborhood. In his opinon this proposal does not. Vance stated his concerns are traffic congestion/access on Northland Drive, headlights projecting into the residential homes and the height of the proposed building detracting from the present view. Matt Chouiard of 522 Fir Street East questioned the rezoning process and stated he too was unaware of the rezoning. Chouiard questioned the effect of the apartment complex on his property value and requested the Council deny the request ofMr. Lambert. Hosch stated that he is encouraged that Lambert has reduced the height of the building by five (5) feet and modified the plan based on the recommendations of the Planning Commission. Since the plan is significantly different than that presented to the City Council, Hosch recommended Lambert re-submit his plans to the Planning Commission. Ehert questioned the height of the building in relation to the existing homes. He stated it would be helpful to him if Lambert would cross section the homes with the apartment building showing the elevation of each. Lambert stated that while he is trying to work with the neighborhood, at some point the Council will have to make a · decision. Lambert stated that he owns a parcel of property that is zoned R3 Multiple Family and has submitted the required information. Further, he does not see in the Ordinance where he has to appear before the Planning Commission again. The Commission has recommended to deny the request and he has reservations about going back to the Commission. Lambert further stated that the parcel of property in question is a diffIcult parcel of property to develop due to the elevations, but he is confident that the plan presented will fIt into the neighborhood. Hosch stated that the residents have expressed a desire to have four small buildings versus one large building. Lambert stated that the housing he is proposing will be affordable housing and if separate buildings are constructed the construction costs increase, reflecting higher rents. Hosch questioned if the building can be lowered by ten feet. Lambert stated that the building can be lowered but it is not cost effective as he estimates the cost of excavation and dirt removal to be in excess of$ 100,000. Scherer responded that the City and Council must make a decision based on the regulations set forth in the St. Joseph Code of Ordinances. There are standards for granting a special use permit and the Planning Commission recommended denial based on specific [mdings. Since the plan has been changed it is appropriate for the petitioner to re-appear before the Planning Commission. Rassier reported that the Planning Commission had concerns as to the location of the access that will serve the property. When the Planning Commission reviewed the plat for Indian Hills Park it was the recommendation of the Commission to only allow one access for each block in the plat. Therefore, the Commission requested Lambert to move the access to the center lot line of Block 1. Lambert responded that the property would best be served with a separate access for each lot. Further, it is his opinion that the elevation of Northland Drive would make it diffIcult to construct a road on the centerline. Ehlert responded that it is his opinion as well that the road be placed on the center lot line and believes that Lambert purchased the property knowing that the road was intended to be placed on the center line. Ehlert also questioned if it would be more cost effective to construct the road at the same time the site is being developed. Schneider agreed · with Ehlert and requested the revised plan be submitted to the Planning Commission for reconsideration. Scherer stated that at this time the Council has two options: . I. Approve the plan as revised 2. Deny the original application and allow the revised plan to be submitted as a new application waiving the applicable fees. Lambert stated that he would request the plan be tabled rather than denied. Lambert stated he can present the Planning Commission with the following revisions: I) Re-designing the roof, lowering the building five feet; 2) create a berm for privacy for the abutting property; 3) Construction of a privacy fence on the rear lot line. Hosch made a motion to table the PURD application and variance request of Mark Lambert provided the developer agrees to waive the 60 day land use action requirement. The matter will be placed on the February 4,2002 Planning Commission agenda and the February 21, 2002 City Council agenda. The following information should be presented to the Planning Commission for consideration: 1. A cross section of elevation showing the relationship of the homes on Fir Street and the proposed apartment complex 2. Plans for a natural berm for privacy 3. Access be re-addressed 4. Curb and gutter plans are reviewed 5. Drainage easements need to be secured and revised 6. Overlay cost needs to be addressed 7. Provide for snow storage along Northland Drive 8. Satisfy the requirements of the Fire Chief 9. Satisfy the safety requirements for the access The motion was seconded by Rassier and passed unanimously. CITY ENGINEER . Watab Sewer Outlets: Bettendorf discussed the need to budget to replace the storm sewer outlet in Hollow Park. The outlet is cracked and is need ofreplacement, but it is not crucial at this time. Due to budget constraints the Council agreed to consider this matter at a later time. Outlots: Bettendorf reported the City has been approached to assume ownership of the outlots in the new developments. The Council needs to determine if the outlots should be private or public ownership. Bettendorfwill provide the Council with additional information at the February 21,2002 Council meeting. COUNCILOR REPORTS LOSO No Report RASSIER Firefigher Resignation: Rassier reported that three fIrefighters have recently resigned from the Fire Department. They are as follows: Jerry Baggenstoss, 25 years of service; Ken Twit, 23 years of service; Duane Pfannenstein, 23 years of service. The Council acknowledged the tremendous contribution that the retirees have contributed to the community of St. Joseph. EHLERT Maintenance Facility: Ehlert stated that he Loso, Dick Taufen and Dean Wick recently met to discuss the proposed maintenance facility. It is recommended that before further plans are drafted the property where the current maintenance facility is located should be surveyed. Ehlert also reported that Dean Wick of OSA has been working . with the committee to design the new facility and has prepared a sample contract if further work is to be completed. · Loso made a motion authorizing the expenditure to survey the property where the current maintenance facility is located. The motion was seconded by Ehlert and passed unanimously. Proiect Coordination: Ehlert questioned Bettendorf when the planning for the street projects will begin. The St. Joseph Lions would like to discuss the project to help alleviate problems for the 4th of July. Bettendorfresponded that a meeting has been scheduled for February 5,2002 at 10:30 AM to discuss project/event coordination. ADMINISTRATOR CLERK REPORTS Gambling License: Weyrens reported the Fire Department has submitted two Exemption ITom Lawful Gambling applications for events to be held on April 12, 2002 at the La Playette and August 16, 2002 at the El Paso. Both events are fund raising events for the Fire Department. Rassier made a motion to accept the Exemption from Lawful Gambling License applications for the St. Joseph Fire Department for events to be held on Apri112, 2002 at the La Playette and on August 16, 2002 at the El Paso. The motion was seconded by Schneider and passed unanimously. Labor Mediation Weyrens reported that mediation has been scheduled for Thursday, February 14, 2002 at 2:30 PM for the St. Joseph Police Officers Federation. Adiourn: Loso made a motion to adjourn at 10:15 PM; seconded by Rassier and passed unanimously. Judy Weyrens Administrator Clerk · · . . . Resolution of the City Council · of City of St Joseph The undersigned, Judy Weyrens, serving as Recording Secretary of the City Council of the City of St Joseph (the "City"), a City duly organized and existing under the laws of the State of Minnesota, does hereby certify that at a meeting of the City Council, held on the 17th day of January, 2002, at which a quorum was present, the members of the City Council of the City of St Joseph unanimously adopted the City of St Joseph Flexible Benefit Plan, (the "Plan"). That the following is a true and correct copy of said Resolution: RESOLVED, that the City of St Joseph Flexible Benefit Plan, be and the same is adopted effective February 1, 2002; and BE IT FURTHER RESOLVED, that any proper members of the City Council are hereby authorized to make such contributions from the funds of the City are necessary to carry out the provisions of said plan at any · time; and BE IT FURTHER RESOLVED, that in the event any conflict arises between the provisions of said Plan and the Employee Retirement Income Security Act of 1974 (ERISA) or any other applicable law or regulation (as such law or regulation may be interpreted or amended), the City shall resolve such conflict in a manner which complies with ERISA or such law or regulation. Date Secretary · Jan 28 02 12:08p AIISpeo Servioes 3203872703 p.l . Memo To: St. Joseph City Council From: Nancy Scott, Building Inspector Date: January 28, 2002 Re 2001 Building Permit Summary Attached please find a spreadsheet that ouUines the status of all building permits issued in the City for the year 20Q1. . Belaw is a breakdown of the building permit valuations for the year: Total Permits Issued = 137 Total Permit Valuation = $ 7,654,418.00 Commercial Permits (17) = $ 897,990.00 Residential Permits (65) = $ 390,928.00 NEMl Dwelling Permits (55) = $ 6,365.500.00 Construction of new single family dwellings was up approximately 155% from the previous year. This is due to Northland Plat V, in which (NeT 30 new dwellings are now under construction. ""'Note: Plumbing and mechanical permitslinspections are required effective 1/1102. 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St. Joseph Business Park Elm Street and 15th Avenue Street Improvements Proposed Schedule February 7, 2002 City Council presented the Feasibility Report February 8, 2002 Notice of Public Hearinq published Februarv 21 ,2002 City Council conducts public improvement hearinq March 7, 2002 Council public hearinq continued. if needed March 14, 2002 Advertise for bids April 4. 2002 Bid openinq and Council action on the Award of Bids April 22, 2002 Construction beqins Auqust 1. 2002 Construction complete . . . Notice of Hearing on Improvement TO WHOM IT MAY CONCERN: Notice is hereby given that the city council of St. Joseph will meet in the council chambers of the city hall at 7:00 PM on February 21, 2002, to consider the making of an improvement on 15th A venue between County Road 133 and Elm Street East and by the improvement of water, sewer, street curb and gutter and the making of an improvement to Elm Street between County Road 133 east a distance of approximately 975.78 feet by the improvement of street, curb and gutter. Pursuant to Minn. Stat. §§ 429.011 to estimated cost of the improvement is $428,558.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. City Administrator Clerk . Published in the St. Joseph Newsleader on February 8, 2002 and February 15, 2001 . - .9 Joseph Street Improvement September 23, 1999 9 St. Joseph Business Park Improvement St. Joseph, Minnesota - 1 l c~'s ,).\.;')~'6~ ,~~"Í A-STJOE9804.00 and 9904.00 G ö{\\'\I. ¡I'þ~\ '~o''¡ . . of.\;'''€ /J}~.\zl ~u'" f+\\. A::;. (;;fW\ 5-\-. b 61 ß-: /3;-\ti~~{j)v---v /'15 OJ. ':;>\P<~co.ð ~ I PROJECTED B,USINESS PARK A¡SSESSMENTS dJ-ir"t" . Alfernat~~) .' / Lot & Block Acreage Business Park Alternate C CR 133 Total Cost Per Acre " .---' Lot I, Block I 8.36 $0 $0 $94,575 $19,555 $114,130 $13,652 Lot 2, Block I 10.03 $130,741 . ~ô1$62,365 $0 $23,461 $216,567 $21,592 Lot I, Block 2 17.34 $0 $107~817 $196,164 $40,560 $344,541 $19,870 Lot I, Block 3 5.70 $58,448 $0 $0 $13,333 $71,781 $12,593 X 7.84 $80,391 $48,748 $0 $18,338 $147,477 $18,811 Lot 2, ~}?ck 3 Lot 1, Block 4 4.99 $51,167 $0 $0 $11,672 $62,839 $12,593 Lot 1, Block 5 2.61 $34,021 $0 $0 $6,107 $40,128 $15,375 Subtotal 56.87 $354,768 $218,930 6 r "~ $133,026 $997,463 $290,739 ~-_/ . orgert Parcel 9.12 $121,213 $56,708 $0 $0 $177,921 $19,509 Tamarack Parcel 3.54 $0 $0 $0 $8,280 $8,280 $2,339 . Grand Total 69;53 $475,981 $275,ö38 $290,739 $141,306 $1,183,664 /Z/c¡q \':j- z ~ /x¡~ . .~ i.:o:. -¡... e IA ý'(''(11 4t 13 ìJ B Ie¡ .OÐ .}. 115se55W1evr+ rSSe.S9'1<"+~ z-qo ,"'~ ,ß{J (/Ai/I, :t¡'e '0 ( cf( 1~3) 42-0¡sS-B tÐ BUSINESS PARK J CR 133 DEVELOPER'S AGREEMENT Lot & Block Original Agreement CR 133 Add-On's Total Cost Per Acre Lot I, Block 3 $58,448 $13,333 $71,781 $12,593 Lot 2, Block 3 $80,391 $18,338 $98,729 $12,593 Lot I, Block 4 $51,167 . $11,672 $62,839 $12,593 Lot 2, Block 1 $130,741 $23,461 $154,202 $15,375 Lot I, Block 5 $34,021 $6,107 $40,128 $15,375 Total $354,768 $72,911 $427,679 W :lstjoe\9804\œrtls022b-99-e. wpd . 2 ~ ,~ L..-'J I I ..- 0> I 0 00 0 0 lO 0 N 0 N Hen Il> 0> U ~ 00 0 0 (!J ..- ..- 0> ..- ¡¡CO OJ m Il> tO~ r....: .....: 0 N .n ¡: . ro ro ..- ..- N !!Ø') a.. 0 '<t '<to> \D N ..- (!J t- t- t- !!LC') Ñ u ..J t- '<tC") ..-- 0 0 t- lO '<t L[) :¡~ . ..- .c: <t 0 ro-c:i ..- -:i '<t- ri lO C") l!'Ï ¡Ir....:- a. 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C") C") M M c<') ... 0 ....J ::¡Q)O t> L[) lO lO lO U') I- ~ ~ c::( CO(f}~ IX .J. .J. .J. .J. .J. t- 0>01- Q) Z o>'en « co co co co ro 0 ~ Q)~I a.. 5: u. ..-(/')« ~ N . ~-&~;rnu~~~ ~ Iron ~ .If: WIm 1/1u$; W E - being , 0 (HI wide un/øu othø,wistt ootid. Þøing 14 by 112 inch pip.$ Grid NORTH is nsumød. morkod "R.LS. 9394" S ,.S' ..{ /../ ":? .~':.:' l LOT SIZE Lot/Blk Acres 1/1 6.306 2/1 10.030 1/2 17.343 1/3 5.699 NI g 2/3 7.636 I ~ 1/4 4.976 ¿ 1/5 2.610 I O'Jot A 1.286 : I ~::·..t·. I ~ I , I , I ....;........ ~;:t/ ~! '" I ; ;1 ... ~ f;$ -, I ~ 1 ': 1 1- o :¡ ~ I .. 1:1 i "·"í.~;2>....:¡ . ~ ,:.... 2: , . t s ......,.., ..... : b I I I I I I ;..;....... ~ I 2 ¡ 51 - " 1 .:: ~ 1 = t:' I * ,It) ~ I I.:' l-r7aeo .~ :; I L1 A.A.4, «'00 :J ~ I aD _ 2~'Jt'za· ~ (-, \ I H B~'59'lrwS1!UI8 I N 85rs9·1-S~"WnO.95 0 :~·R.J1S --~lol R-J::;i q s 89·~~'tE "SU9 ~ ~ sS8~l!fl/rE_91s.n ., i ';!4J":~: -';~&~~5'O"'I~ h '1 t ÐQ rl - 42UIO '11r 54UI - ì 111·31 'Oò,OO t~R.Jl; -~ 0 : I .¡ 4 .00...,.. . I I I II I.i ;".' I. . I I I II I., .",... ¡ ,.J : :i :! ~~ : I 5 ~ J 011 II") ~IO E 1 I.. ~ I ~II I:! c ~ 1 I ; : I :;11 I : ~ ¡¡¡ I!: ~ I 1 ell 2 "I f o I lä èn I ...11 ~I., t: z I J b b I 81 I :1 g ,; 4 If/') z I 0.11 10 ~ I I Z I II) '" I I 1 I I I II 1 --_ I 1 I II 1 ~ IZ7.119J t I II I ~ -C"\; - - 00.41 L 435.&3 II N'ty RIW line of B '. . . -+ " L I I f.¡B. .N,. - ~. '''---, - N .. '''0 ,".. - ...... I L O'.BI Nom..m I =iÈ¿~~1~===~~~~~~~~~~~~ -¡--'-'- - ---- : I "--.___ - -- -- _____ \ I .--.___ -- _ -- __ ... \ I "___.___ __ __ __ CounlllMon't \J _____________~-------=::-.-----..::::--: . --------.,I?tëof':--~---- '--'l -- -- -- j 1~tl1 i . :., : I . . VRajkOwski 11Seventh Avenue North ~~~~~~~~J Ltd. P.O. Box 1433 St. Cloud, MN 56302-1433 January 28,2002 320-251-1055 Toll Free 800·445-9617 Ms. Judy Weyrens Clerk Administer Fax 320-251-5896 City of S1. Joseph P.O. Box 668 rajhan@rajhan.com St. Joseph, MN 56374 WVV\fIJ.rajhan.com RE: Outsource Management Services Our File No. 21793 Dear Judy: I have had an opportunity to review the proposed contract with Out source Management . Services. I assume that OMS will serve as the party who will design the maintenance addition within a budget, and'assist with solicitating bids and the ultimate contract with the general contractor. By the terms of this agreement, OMS will not serve in the capacity of a construction manager. They will be available to address question during the construction. Frank J. Rajkowski .. The consideration to be paid under the terms of this contract is a total of $2,500. Gordon H. Hansmeier Anything outside the scope of their outlined services will be billed as an additional charge at their hourly rates. Frederick L. Grunke Thomas G. Jovanovich" If this summary does not comply with your general understanding of the agreement, please call me to discuss this matter further. Otherwise, I believe that the contract is John H. Scherer' fairly straight forward. Paul A. Rajkowski" Kevin F. Gray Before entering the contract, I would suggest that you would address the following questions with OMS: William J. Cashman Richard W. Sobalvarro 1. They should provide the City with proof of general liability insurance, and errors and omissions insurance. Please make it clear to them that we are not requesting any Patrick J. Larkin additional coverages, we are simply seeking verification that they have insurance for Susan M. Dege general liability, and errors and omissions under their regular policies. Ifwe request LeAnne D. 8artishofski any additional coverage, we would have to reimburse them for those costs. . J. Rodlund Therefore,.we are not asking for additional coverages. We wish to verify that they do have the customary coverages in place. Sarah l. Smith Frank 1. Rajkowski and Richard !Iv. Sobalvarro are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota and I/visconsin, Paul A. Rajkowski in !'¡Vìsconsin and V¡i¡¡iam J. Cashman in South Dakota. ilMember of American Board of Trial Advocates. '-Qualified ADR Neutral. V Ms. Judy Weyrens . January 28,2002 Page 2 2. Section BA of the agreement requires the City to provide a land survey in paper and electronic format. I believe that we have a survey of the property showing the buildings from when Mark Lambert was considering purchasing the adjacent property. I believe that should be sufficient for purposes of providing a land survey, but we would not have one in electronic form. Rather than incur that expense, OMS should waive that term of the agreement. 3. The agreement also requires under Section B.5 that we provide a "geotech survey". I question whether or not that is really necessary. If not, I would ask that be deleted as well. Please call if you have any additional questions. Very truly yours, RAJKOWSKI HANSMEIER LTD. - - JHS/rnrm . OMS ~a~ Agreement Between Owner and Outsource Management Services TIlls AGREEMENT dated November 15,2001 is BETWEEN Outsource Management Services and the Owner listed below for the following project: Project Description: Maintenance Bldg Addition Owner: City of St. Joseph Project Location: 500 NW 2 Ave Owner's Address: 25 College Ave N St. Joseph, MN 56374 St. Joseph, MN 56374 Project Scope: approx 4500 SF Addition, 18' high eave, (3) OR doors and toilet upgrades The terms of this agreement are as set forth below: A4 Design Development A 0 Services provided by OMS A4.1 OMS, after the Owner approves the Schematic Desig1\ shall prepare documents to describe the structural, electrical Al The serviceSi'ptovided shall consist of those of its owners and mechanical systems of the project as well as and/or their consultants as listed in A2 thru A 7 below and incorporating any changes made to the project scope as additional services listed, in A8. These services shall be approved by the Owner. These documents will describe performed in a ti:m'eI¥antPProfessional manner. OMS, at the materials and other elements to set the character and size of request of the Owner, will issue a project schedule for the the project and shall be approved by the Owner. . approval of the Owner. This schedule will include review A4.2 OMS will advise the Owner at this time of any changes times required by the Owner or other agencies and may be updated as the project progresses. Neither the Owner nor to the preliminary schedule or to the preliminary cost OMS shall exceed this schedule without do cause. estimate. A2 The services provided by OMS will include normal A5 Construction Documents architecturaI/engineering services as checked below: IÐ Architectural A5.l OMS, after the Owner approves the Design IÐ Structural Development documents, shall prepare documents consisting of specifications and drawings describing the requirements for o Electtical Mechanical & Electrical to be DesignlBuild the construction of the project. These documents shall include o Mechanical any changes to the scope, budget or quality of the project as approved by the Owner. A3 Schematic Design A5.2 OM~ will advise the Owner of any possible changes to A.3.1 OMS, along with the Owner, shall establish the the project estimate caused by the current local bidding program and agree upon the project scope, schedule and climate. construction budget. A5.3 OMS will assist the owner in establishing a contract A.3.2 OMS shall prepare documents, for the approval of the with a Contractor or Construction Management finn. Owner, consisting of drawings that show the relationship, A 6 Negotiation of Contracts scale and volume of the programmed spaces. OMS will provide the owner with a preliminary cost estimate based on A6.l OMS will assist the owner in negotiating proposals or the area of the current programmed spaces. collecting bids. . A 7 Construction Administration B.3 The Ü\vner \vill assign an authorized representative to act on the ü\vner's behalf in making timely decisions regarding A 7.1 OMS shall not have control over and shall not be held the project. liable for construction means, methods or procedures. These B.4 The Owner shall furnish to OMS a certified site survey. are the responsibility of the Contractor. OMS shall not be responsible for omissions of the Contractor or any and other legal information about the project site. This Subcontractors performing any portion of the project. information shall be both paper and electronic. A7.2 OMS will assist the Contractor or Construction B.5 The Ü\vner shall furnish to OMS a geotechnical survey of Manager 'with any interpretations of the construction the site as well as the professional recommendations of the documents required and provide construction directives if certified geotechnical engineer. necessary. B.6 The Owner shall retain the services of any other A 7.3 Unless stated differently lUlder additional services, the consultants not provided in A2 but are generally required for above listed is the e:\."tend of services provided during the completion of the project. construction by OMS. B.7 The Ü\vner shall furnish all inspections, tests and reports A 8 Additional Services required by the construction documents or by local law. A. 8.1 OMS \\1.11 be compensated for these services listed B.8 The Owner shall not request services that are not 'within below as additional services that are above and beyond the the scope of this agreement. services stated earlier in this agreement. Compensation for these services will be paid by the Ü\vner as provided by C.O Arbitration sections H.3 and B.5. C.l Unless stated or agreed othenvise, this agreement shall be -extensive on-site presence subject to the Construction Industry Arbitration Rules of the -revisions to the construction documents because of: American Arbitration Association. .A..ny disputes, claims or -adjustments to the project scope other matters shall be resolved by arbitration. A demand for 'revised building codes arbitration shall be in writing and made -v.'Ìthin a reasonable 'changes made by the Owner time and shall not include anyone not a party to thise -evaluating substitutes during construction Agreement. -sen'Îces dealing with Work danlaged during construction C.2 The decision of the arbitrator(s) shall be final. At no time -sen'Îces required because of defective Work will OMS's liability exceed that of the fees paid to OMS 'sen'Îces required because of the default of a (excluding fees paid to OMS's consultants). Contractor of Subcontractor 'sen'Îces required because of legal proceedings D.O Construction Cost which OMS is not party to -providing site analysis or selection D.l The Construction Cost shall be the estimated cost 'feasibility studies (site or financial) including all components of the project, reasonable overhead -special studies or surveys to governmental agencies and profit, and an allowance for contingencies. It does not 'sen'Îces required because of future or phased areas include land costs, financing costs or compensation paid to 'investigation of existing facilities OMS. -verify accuracy of Ü\vner supplied information -detailed construction cost estimates D.2 OMS will furnish cost estimates as stated in iG.2, A4.2 -interior design of furnishings or equipment and AS.2 but does not have control over the actual bid or 'leasehold improvements of tenant spaces negotiated price. OMS does not warrant that the prices \\1.11 -reproducible or CAD as-built documents not vary from the cost estimate or the project budget. 'sen'Îces other than those listed in A.2 E.O Ü\vnership and use of the Construction Documents B.O Responsibilities of the Ü\vner E.1 TIle Construction Documents as well as other documents B.1 The Owner shall provide information concerning the generated by OMS for this project shall remain OMS project scope, program, site and eXlXlnsion requirements. property. OMS shall retain all resenTed rights including copyright to these documents. The Ü\vner \vill be pennitted to B.2 The Ü\vner will establish a project budget including any retain certain documents as required for use and occupancy of contingencies. this project. The Ü\vner shall not use the documents for. additions to, remodeling of, or for completion of the project G.4 Any portion of the project that is not constructed or is by a third party unless written authorization is given by OMS deleted, compensation for those elements of the project will with compensation to OMS. be payable only to the extent that services were perfonned. · E.2. Document duplication and distribution for submittal to The cost for such elements will be based on the estimated construction cost. official agencies in connection with this project will be permitted. G.5 No deductions shall be made to the OMS's invoice for which OMS has not be found liable. F. 0 :Miscellaneous G.6 If requested by the Owner, records of services rendered, F. I This agreement can be terminated by eithèr party with do expenses incurred and those pertaining to additional services cause upon seven (7) day written notice. OMS shall be shall be made available to the Owner at a mutually convenient compensated for services perfonned and reimbursable time. expenses incurred up to and including the date of termination. H.O Basis of Compensation F.2 This Agreement shall be governed by the laws of the state of Minnesota. H.l An initial payment of one thousand Dollars ($ 1;000.00) shall be made and credited to the Owner's account at final F.3 Neither the Owner nor OMS shall assign this Agreement payment. without written authorization of the other party. This Agreement shall be amended by written authorization of both H.2 Compensation will be a flat fee of twenty-five hundred parties. Dollars ($ 2,500.00) based on the preliminary project scope. Each phase will be billed at the following percentages: FA Neither OMS nor its consultants shall have any responsibility with hazardous materials. This includes Schematic Design fifteen percent(15 %) discovery and/or disposal. Design Development twenty-five percent(Z5 %) Construction Documents forty percent(40%) F.5 OMS reserves the right to include interior and/or exterior Negotiation of Contracts five percent(5 %) photographs in future promotional materials. The Owner shall Construction Administration fifteen percent(15 %) · provide credit to OMS on temporary signage used during construction and in any promotional materials used H.3 Additional services of the engineers provided in A.2, a multiplier of ( 1.10 ) times the amounts billed to OMS for G.O Payments to OMS such services will be added G.l Reimbursable eÀ'penses are in addition to those services H.4 Payments are due and payable 15 days from the date of listed above and include: OMS's invoice. Amounts 30 days past due shall be subject to -transportation expenses a 1.5% finance charge until paid in full. -authorized out-of-town travel expenses -long distance communications H.5 All non-engineering additional services will be billed at -fees paid to secure project approval $65.00 per hour. A maximum not to exceed amount can be -reproduction expenses negotiated at the request of the Owner. -postage and handling -Owner approved overtime for rush situations This Agreement entered into as of the date listed above. -Owner requested renderings/models/mock-ups -Owner requested insurance coverage Owner Outsource Management Services G.2 An initial payment listed in H.l is the minimal payment under this Agreement. (Signature) (Signature) G.3 Subsequent payments shall be made monthly and if Dean A. Wick applicable shall be proportionate to the services perfonned as Owner listed in section H.2. (Printed name and title) (Printed name and title) · JAN-29-02 TUE 04:05 PM McDOWALL COMPANY FAX NO. 3202519317 p, 01 ..- '" ~ ''.~ '-.., ...:t:'~\~r(~~~~~~"A,';.e~.'~ ~li§l r::¡!~l'i;W~ ~:.p:';'"..-l.';1\~~,!~.:.....,.,:>;..;, ....,.. J; ,..-... . - 'r ~ .:.'·-,.~;1~'t~"':~;:t ¥ <0;...... f~~~~··;-:r,. f~·..~....~ f ~ý';-o,>·t 0;-:~".~í·.··.; . '. '. . _. . . .'~ ,·...·.....~í'rþ.,.~·'"'=.f·;1·t:t...~ .. ~.....M~'~O);tr~..,~ ;t;:f5"'~1(·~·~'·~·~'·"·~·:·J·,:" . " . . p~ gel o~ '2 ~.;. f.~}t~·~:\J.~~fY".t~,~'ì?*?¡~~ ~~~i.~:~~~ ~~...:1;_~.,,;,;,!t:.~.~~-<~;,~.;. ,',,1 ::..... " . .', ~. - a 1: ~::.h(~.,h"!~I'¡';:·;{~·'>"'''.!.'~t:\''~:~W,~'~f/''·'.·;'.. <~:-··'''.·.,M(;Dowall Comfort Management . - . ;.: <,;.t~r~t~~j~~~\i%~i~;~~i4~·.:;i§~~~~i~~;}li.~\itn:.!·-:·; :;!. :..... :::: ~, ::';' . A UNC Service· ContreMw PROJECT AGREEMENT FOR BUILDING ENVIRONMENTAL SYSTEMS BY AND BETWEEN: McDowall Comfort Management City of st Joseph 1201 Prosper Drive AND 25 College Avenue North Waite Park MN 56387 St Joseph, MN 56374 I hereinafter CONTRAcrOR I I hereinafter CUSTOMER I SERVICES WILL BE PROVIDED AT THE FOLLOWING LOCATION(S): CONTRACTOR WILL PROVIDE THE FOLLOWING TO CUSTOMER: Hi Judy, . The price to install a ductless split cooling unit for the video room is THREE THOUSAND SEVENTY FIVE DOLLARS AND NO CENTS ($3,075.00) Add $300.00 on frost removal for winter installation. The unit would have a cooling capacity of 8,500 BTU and include low ambient kit for year round operation. Electrical is not included. Thank You I Terry Bottema AS a ~ndltiol'l of perfolTrnmœ, pðyments are to be made on II progress basis. Invo!oo payment mu~ bé made within (10) daY$ of receipt. Any alteratl.:>" or dev¡ation from the i!þove, pr\>WRI involving extnIl;05\; of materj¡1I or labor win b@come an extra charge over the sum 5ttIted ;¡Þove. This propos~1 will become It bInding Agreement only after acœµtance by Cu5tomer and approved by an officer of Contractor èI$ evldençed by theIr ~Qn<lture$ below. ThIs agreement sets forth all of the term$ and Ç<)ndit;Qn¡; bindin9 IIPon the p¡¡rtie¡ hereto; imQ no 'person hils authOrity to make any claim, representaHon, promise or conçlltlon on l>ehlllf of COl'\uact.or which is not expressed herein. CONTIIACI"OR~ CUSTOMER ~J!If'IItuI~ ($/)1.,; f(~1 ~... Teny 8ottel'lia Slgn$lrg (AuII1<>11ZW RspI'@i8l1tat¡V8) ApprOVed for Contrat:tor: 5rgnatL1f* JUd~W~ens N-affi'? nr¡1 NJsmt, & n~ TKJe Date ¡;¡aœ . fa J~ l_~ . '. McDowall Comfort Management JAN-29-02 TUE 04:06 PM McDOWALL COMPANY FAX NO, 3202519317 p, 02 - -.;. -~.':.?':'N - ._~~.. ~il~',·¡c",,":<~ tf">........ r~· ~XL*..{~~~~",':"~,~ t..~ . :;.---. ... . -. . . <..:-!' :-:-;:~.,""if.1""J:::!~..... ~-. ~·~~~..,-p.y.:'~~F---- ,;~:...: 0.·· . - . .. ·-:·,:·~.!!·~if~":¡"$.t1J~ :f'~~~t1:<;..:~,~~:~~:.!';.": . =. '.". Paqe L of 2- '~-·~;·~i~d~{;q~~q.mf~~~1r.%":~~>:~·;';~(Mcþowall Comfort Management ~ . .~ -.;:.~~:;:#1t1~~~ .~~~1ì\~.:~.~~~~~ff~:~,-:;~~~:'-.t.~-~-_.· :~.- ~: · A UNC Setvk:e ~ Contractor PROJECT AGREEMENT TERMS AND CONDITIONS 1, CUstomer shall permit Contractor fréê and timely acœss to areas ~nd lKuipment, and allow COnlTactor to st<Irt and £top the Rquipment as nèœSSary to perform required services. AU plaMQ(! work under this AgreerMn~ will be performed during trn! ContTactor's norma! working hours. 2. Contractor warrants that t:he workmanship hereunder shall bê ~ from dmcts for thirty (30) days from date of installation. If any replacement part or itM'l of ~ulpmQnt proVe$ defective, Contractor will extend to Customer tOO "',- ">oy w...,ty "'''''','''' ", "'",,,. - tho m"U1~~ ~llll~m~\~ ~~ ~ I ~~I~ ~ .nHIt~ials repaired or replaced under a manufacturer'$ warranty wiU be at CUstomer's ex)en5e and at the nrtt!S in effect, 3, Customer WlH promptly pay invoices within ten (10) d<lys of raceipt, Should a payment bèøme thIrty (30) days or more delinquent, Contraäor t1'\ðy stop all work under this Agreement witho\lt notice andJor ~nœl this Agreement, and the entire Agreement amount shaH ÞeÇQme due and payable immediately uøon demand. 4. CUstomer shall be responsibl@ for all taxes applicable to the ~rvlces and/or materials hereunder. 5. Any alteration to, or deviation from, this Agreen'lent involving extra wor.; cost of materials or labor will become an extrð charge (fixed pric@ iUT1QUnt to b@ negotiated or on a time--aM-material baSis at Contract¢r's raw then in effet1:) over the sum stated In this Agreement. 6. In the event Contractor must commence legal ;¡¡ction in ord~ to recover <my amount payable or owed to Contr.lctor un~r thiS Agr!!€ment,. ÛJstomer shall pay ContractOr all court costs and attumeys' fees incurred by Contractor. · 7. Any legal action against tile COntractor relating to thiS Agreement, or tne bread'! thereof, shall be commenœjj within one (1) year from the date of the work. S. COntractor Shall not De Ii~ble for any delayl lossl damage or d@tarJtjon caused by unavailability of machinery, equipment Or materials, delay of canilll'S, strikesl Including those by Contractor's employees, loÒ(Ql.nS, Civil Or millt<lry authority, priority rGgulations, insurrection or riot, OIctíon of the e~ments, forœs of naturt!, or by any c.au5è beyond it$ control. 9. To the ÑIIest extet\t permitted by law, Customer shau indemnify and l'IoJd tHJrmles5 Contraçtor, its agent and employees from and against an daílT\$, dam¡¡ges, losses and expe.n~ (induding but not IirrntQd to õIttOrneys' fees) ,¡rising out of or resulting from the performance of work hereunder, provided that $1.Ich claim, dam¡ge, loss Or expense is Cðused In whOIQ or in part by an ê!ctive or passive act or omiSSion of Customer, anyone directly or Indirett!y employed by Custorrwr, or anyone for whose acts Customer may be Hable, regarQle.¡:s of whether It is cau5ed in party by the n@gllgente of ContrÕlctor. 10. Customer shall milke available to CQf1troetor's perwnnel all pertinent fv1aterial Safety Datã Sheel:$ (MSDS) pursuant to OSHA'S Hazard Communication Standard R.egulatlons, 11, Contractor's obligation under this propo~1 and any sub$equent rontract does net ¡ndude the identification, abùtem~t or removal of asbestos or any other toxic or hazardous substances, hazardous wastes or hazardous materials. In the event such S4b$tanœs, wò$te.sand materials are encountered, Contractor's soJe obligation W111 be to notify the O~ of their @)(imnœ. Contr;;!ctor $hall have t~ right thereaftw to suspemllts work untH such substan<:~, wastes Or ~êltèriat$ aM the resultant hazards ðré re1'1'1OVed. The timÐ for comp~tion of th~ WQrk. shall be exteJ"Jded to the extent caU'æd by th~ suspension and the contract priœ equitably adju5t@d. 12. UNDER NO CIRCUMSTANCES, WHETHER ARISING IN COmRAcr, TORi (INCLUDING NeGUGENCE), EQum OR OTIŒRWISE, WILl CO~ç¡oR BE RESPONSI6U: FOR LOSS OF USE, LOSS OF PROFIT, lN~ÇA$ED OPeJ'(Ai1NG OR MAINTENANCe EXF'ENSfS, CLArMS OF CUSTOMER'S ïëNANTS OR WENTS, OR /W'( S~, INDIRECT OR CONSEqIJENTIAL. DAMAGeS. · MCDowall Comfort Management · Dec. 27,2001 TiMês St. Joseph City Hall Your Place To Be. www.sctimes. com P.O. Box 668 St. Joseph, MN 56374 Attn: Judy Weyrens, city administrator Dear Ms. Weyrens: Weare writing to request some infonnation regarding elected officials and the income, per diems and other benefits they receive. Specifically, we are asking for the following infonnation for each city council member including the mayor: --2001 and 2002 salary --2001 and 2002 per diem rate --2001 and 2002 mileage rate --Per diem amount collected in calendar year 2001 --Number of meetings he/she attended a meeting and collected a per diemin calendar year 2001 · --Mileage amount collected in 2001 --Total pay in 2001 Also: --Whether he/she is eligible for health insurance, life insurance and/or pension --How much the city contributed in calendar year 2001 for health insurance, life insurance and/or pensIOn We realize that this infonnation will take some time to tabulate. We hope you can provide it to us in written or electronic fonn no later than Jan. 18. If this is not possible, please contact Sarah Colburn at (320) 202-5418 as soon as possible. If this infonnation is easily transmiited bye-mail, please send to scolburn@stcloudtimes.com. It can be mailed to St. Cloud Times, Attn: Sarah Colburn, 3000 Seventh St. N, St. Cloud, MN 56302, or faxed to (320) 255-8775. Thank you for your cooperation. Sincerely, $~ ~ Sarah Colburn · St. Cloud Times reporter I~\ 3000 North Seventh Street. P.O. Box 768. St. Cloud, MN 56302-0768.320-255-8700. News FAX: 320- 255-8775 . Ad FAX: 320-255-8773 . www.sctimes.cOln ,.. .JI GANIIE1T An Equal OpportunifY EmpÚ[}·er - ~~~ 0 0 0 0 0 .5.:s.~cC' 0 ~ ~ ~ ~ . ~ ~Cc" ~ g ~ s ~ "';¡;~' ' N Vi \D ("") ....... u I»'~ -..6 C"ì ~ ("")~ ("")~ ("")' .s:.,- , tÊ "ê:J: g '-',~7 i!) ". ~ ~.- 0 0 0 0 0 <B~V 1»' 0 0 0 0 0 ~ ~-~: 6 6 ¿ 0 0 I-< ~"ø. 00 "<t N 0 \0 o '100"=:" "<t N ("") "<t ....... ,..¡:: I».Ç> ...... ~'O, ~ . - i!) , ...s:: ." c.c ...s:: .,.' ...... . - <1)'0' 0 0 0 0 0 8: ~~ ~ ~ ~ ~ ~ 'G ~...~.'~' g ~ ~ S ~ c 'CI)= N "<t If) ~ N ;:j J::: -c ~ ~ ~ ~ ~ o ~:U N .............. ~ ~ § U~: '-'.' . - " ~- "5 ..c ~" = .D ...... 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';::~.~. 0 ("') '\0 If) ....... ~ ()()CM ....... I"'- I"'- If) '\0 ø Cc ~.~ ....... B ~ ~ ,," ~ ro 0 U ' ~ <..;;;, <..;;;, ". '. c c c····· o 0 0- .B Uu 5'~ t5 ° ._ ø.. "0 Z U I-< () C .......- '--' ~ 0 ¡:: ø i!) il) -B I-< g I-< ~ ~ g ~ ~ 0.. . ~ 2 ~ ...s:: .~ N ~u ~ ~ S ~ _ ...s:: 0 () ø g S ..,:¡ . ~ i!) 0å ...... ~,....¡ CI) ~ N . ~ >.. ¡:: C!) u ,-s .,' I-< è () è .D 2. ~ ;:::; Q 1-.' '-§. ~ t5 ";;:¡s .',' ~ @ ¡:: 0 ° >-. ....... . 0..... ..:3 i!)::::...s::o _- ro . '. O;:j U co ~ -< =:> i!) ~ ~ ...... 0... ~- N 0... CI) ..,:¡ 2 0 N~ ..,:¡ U - INITIATIVE FOUNDATION GRANT INQUIRY FORl\1 Please answer the questions below concisely in two pages or less, 12 point font minimum, and email to lposterick@ifound.org or mail to Initiative Foundation, 405 First Street SE, Little Falls, MN 56345. Contact Person (Name and Address): Judy Weyrens, City Administrator City of St. Joseph 25 North College Avenue N PO Box 668 St. Joseph, MN 56374 Who (Must be an IRS 50l( c) (3) not-for-profit organization, a public agency/unit of government or school district, contact person and address: City of St. Joseph Contact: Judy Weyrens, City Administrator 25 North College Avenue North PO Box 668 St. Joseph, MN 56374 For what (Project Description): Comprehensive Plan update to guide the future . development and redevelopment of the St. Joseph area. Components of the comprehensive plan would include: · Information regarding the City's physical setting (i.e. geographical, topographical and historical elements). · Historical and current demographic information, along with population and household projections for the next 20 years. · Input from the community (i.e. surveys, meetings, interviews and discussions with residents of the city and townships, business owners, public officials, staff and community leaders). · Current and future land use information, including an inventory of existing uses, identification of vacant and/or underutilized parcels and a future land use map. · A review of City facilities including: sewer and water facilities; park and recreational facilities and services; municipal buildings and services; and transportation facilities. Also, recommendations on ensunng facility adequacy. · A discussion of economic development issues within the City and locations for future commercial and industrial development. · A review of the tools used to implement the Plan including zoning and subdivision ordinances and fiscal tools such as capital improvement plans. . Why (Purpose of Grant): The City of St. Joseph is located in Steams County, one of the fastest growing counties in the state. The City's existing Comprehensive Plan was adopted in 1979 with revisions in the 1990's. Between 1980 and 2000, the population of . 81. Joseph increased 50% from 2,994 to 5,074 with residential households increasing from 544 in 1980 to 1,185 in 2000 (118% increase). Developers have met with the City to discuss the construction of approximately 1,000 additional residential lots within the next year. Growth is also proposed in the commercial and industrial segments. The rate of growth and changes in the community have made the current plan outdated. In order to provide adequate community services and infrastructure to support the growth and plan where growth may occur both within the city and adjacent townships, a comprehensive plan which addresses all elements of the community is needed. Where (Must be within our 14-county service area): 81. Joseph and adjacent townships, all within Stearns County. \Vhen (Project Timelines): The Comprehensive Plan update would commence in March or April and be completed by December, 2002. Total Project Budget: $15,000-$20,000 Amount requested of us: $5,000 What would our grant dollars be used for: Grant dollars would be used to hire planning consultants to assist us in the planning process and for the actual printing of comprehensive plans. Other sources of funding: City of S1. Joseph and . Stearns Electric (grant request pending) . . itg of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-7201 Fax: 363-0342 DATE: February 5, 2002 CLERK! MEMO TO: Mayor Hosch, City Council Members, City Administrator Weyrens ~. ~ . ADMINISTRATOR FROM: C$::Ift Judy Weyrens Joanne Foust & Cynthia Smith-Strack, Municipal Development Group RE: Economic Development Activity Report -January, 2002 MAYOR Larry J. Hosch Municipal Development Group interacted with a number of prospects in January, 2002. Following COUNCILORS is a summary of activities that have transpired. If you have any questions on any of these or Bob Loso other projects, please do not hesitate to contact us at 952-758-7399. Cory Ehlert Kyle Schneider Business Prospects have been identified by a project number to protect the confidentiality of the Alan Rassier businesses. Project 01·A: The company has been considering the construction or leasing of a newly constructed 65,000 square foot building in S1. Joseph Business Park. On January 8, 2002, MDG called the company representative to express continued interest in helping the project move forward. The contact . noted the Board of Directors had met the previous week and gave approval to move forward on the project in S1. Joseph. A meeting with the company representative was tentatively scheduled for the beginning of February. MDG left messages for the company contact on January 22 and 31st regarding potential meeting dates. A representative from the company called back February 1 st and noted scheduled a tentative meeting the week of February 11, 2002. Project 01·8: This company has been discussing a 60,000 square foot addition to their facility to accommodate consolidation of several facilities. MDG left messages for the company's contact on December 28, 2001 and January 22, 2002 offering to assist and requesting a return call regarding the project status. On January 30th the company called back and indicated they are focusing on a couple of other projects at this time and this project is on the back burner. He noted he appreciated the follow-up contact. Project 01·1: This company is considering the purchase of approximately 5 acres in S1. Joseph Business Park for a 12,000 square foot facility in the spring of 2002. MDG met with the company owner on December 28, 2001 and received a copy of a signed purchase agreement for the west % of Lot 2, Block 1, reviewed the Minnesota Investment Fund application (MIF), discussed timing for the lot split and Planning Commission/Council approval and timing for Elm Street improvement. The City Engineer will place the improvement in the bid documents with other city street improvement projects for 2002. January 8, 2002, MDG called and left a message offering to assist with any additional questions on the MIF application and provided an update that the Planning Commission tabled the lot split and will consider it on February 4, 2002. On January 15, 2002, MDG spoke to the property owner regarding the need for a site plan for the lot split. The owner indicated he should have one by the end of January. On January 22, 31 and February 5, 2002, MDG left messages checking with the owner to see if the site plan would be ready the next week. . The site plan and lot split were rescheduled for the March Planning Commission meeting. I Project 01-J: On January 8th and 22nd, . This developer is considering highway commercial development(s). MDG provided information on the proposed development to two different commercial businesses inquiring about available sites. Both were interested in leasing existing building space rather than new commercial construction. Project 01-K: This company has been seeking a 1 to 2 acre lot for the construction of a 2,000 square foot facility which would house both manufacturing and retail uses. MDG has been working with this company for several months. On February 1, 2002 MDG spoke to the owner regarding potential commercial/industrial taxes and availability of this information for specific sites from the County Assessor. Project 01-L: This commercial businesses has been reviewing potential sites for an expansion. They are also interested in businesses which may wish to purchase their existing facility. On January 8, 2002, MDG, contacted the contact person who indicated the company, at least for the near future, has decided to remain at their current location. He noted he had met a commercial business person who MDG referred to him, who requested a lease arrangement for their current facility. The company decided it was not a good fit. Project 01-N: This commercial business is considering the construction of a 3,000 square foot facility in St. Joseph (not in the St. Joseph Business Park). MDG and City Administrator Weyrens met with the company initially in November. On January 8, 2002, MDG called to follow-up on the project. The company noted they are reviewing the financing for the project and anticipate this will be completed by March 1ih. Their next Board meeting, in which they will determine if they will . proceed, is scheduled for the third week of March. Project 01-0: This company is considering the construction of a 30,000 square foot manufacturing facility in St. Joseph Business Park. MDG placed follow-up calls on January 2nd and 8th and also forwarded information on the financial programs the company inquired about (TIF and MIF). MDG also discussed 15th Avenue NE improvements with SEH, the City's Engineer. January 15th MDG discussed lot prices with Mr. Buettner and the business contact, updated both on the proposed schedule for 15th Street and Elm Street construction. A purchase agreement is being drafted. On January 31, 2002 MDG left a message for the contractor for the project. On February 5th MDG left a message for one of the owners regarding status of the project and any assistance we could provide to assist in the coordination of the project. Project 01-P: 1ih This company contacted the City on December to inquire about available commercial/industrial lots for a 33,000 to 35,000 square foot facility. On January 31, 2002 MDG spoke to the company representative who indicated property taxes for a new building in St. Joseph would be higher than what he is currently paying in the community he is currently located, making the relocation/expansion economically unrealistic. Project 01-Q: Jeff Schlingman of the Partnership contacted MDG on December 28th and noted they have an inquiry for a 5-7 acre industrial lot for a 60,000 square foot tip-up-concrete facility with an estimated 55 employees. MDG placed follow-up calls to The Partnership on January 2nd and 8th, regarding receipt of St. Joseph's information. The Partnership forwarded the proposal to the company and their builder and expected to hear back the end of January. On January 22, MDG followed-up and left a message for Schlingman regarding any updates on the site selection . process and offered to provide any additional information. On January 31st and February 5,2002 MDG contacted the Partnership for any updates. Mr. Schlingman noted the contractor is working z- . on a "time study" for the company. They are hoping to have a spring project but have not yet selected a site. Mr. Schlingman noted he is not aware who the company is. Project 02~A January 8, 2002, this contact called the city looking for a retail space. MDG contacted owners of the building adjacent to the laundromat and provided the information to the contact. On January 22,2002 MDG followed up and left a message for the business contact regarding the feasibility of the site and asked if additional alternative sites were needed. Project 02~B January 18, 2002, this contact contacted MDG noting they are looking for a highway commercial site and need assistance in compiling demographic data on the city. A meeting was held on January 22, 2002 in which potential sites were discussed, population and housing trends and traffic count information was provided to the three business representatives. MDG left a message on January 31, 2002 offering to assist with< any additional information that may be needed. Project 02~C January 22, 2002, the business owner saw the sign in the St. Joseph Business Park and called for more information regarding lot sizes, prices and zoning or covenant regulations. This is a small manufacturer looking for approximately 2 acres. Lot prices, assessments and covenants were discussed. On February SUi MDG left a message offering to meet to review the information sent or provide additional assistance. Project 02~D January 22,2002. This contact is considering the construction of a highway commercial building. Administrator Weyrens and MDG reviewed the site and building plans. . Other: MDG followed up with County Staff regarding TIF District 1-3 and the parcel involved in the district. The 2001 distribution was scheduled to be made to the City with its first tax settlement in 2002 on January 25, 2002. This has not yet been received. A pay-as-you go payment will be made for TIF 1-3 upon receipt. Marketing folders containing information on the community, the St. Joseph Business Park, transportation, utilities and contact information were sent to sixteen St. Cloud area realtors. Modifications were made to the inserts to the St. Joseph brochure and quotes for printing new inserts were obtained. MDG, Strack, attended the Chamber meeting on January 15, 2002 as well as toured St. Benedict's campus. Foust and Strack attended the annual Chamber banquet on February 1, 2002. . 3 o=>...- .___ .__ __ --.- ---- -~---- - .--- ----- z 0 1--1 I- , w , , , .....J , , 0 w , , , , I- , , , , V) , 0 , , -< 00 œ 0 ÇQ " W U [=:I <[ j D 0 i [=:I Z ,at 0 1--1 D I- Z œ 1--1 Z 0 I- w W V') W V') W w z I .....J ¡,.. ..-. . I- D w '" V') ~ ::J ex: ¡:::Q 0 I I Z I- 0.... 00 ~ w D V') 0 0 (/) J t- V') - 0 U ,þ 0 1:0 :., U Z 0 0 1--1 l- i U ::::J 0 ex: 0:::1- roo wV) I-Z V)z8 0.... 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