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HomeMy WebLinkAbout2002 [05] May 16 {Book 24} ;ß íty()f.st~ Joseph eJllege Avenue NW P.O. Box 668, St. Joseph City Council St.1oseph, MN 56374 May16,2002 (320) 363-7201 7:00 PM Fax: 363-0342 , 1. Call to Ord~r ¡ CLERK! 2. Approve Agenda ADMINISTRATOR I 3. Consent Agenda Judy Weyrens a. Bips Payable Requested Action: Approve check numbers 31189 -31241 b. Minutes - Requested Action: Approve Minutes of April 9,April 18, April 24, May 1, May 220002 MAYOR c. 2002 Business park Improvements - Requested Action: Accept the low bid of Mol,itor Excavating Larry J. Hosch in the amount of $ 479,797.86 and authorize the Mayor and Clerk to execute the contract for the 20p2 Business Park Improvements. COUNCILORS d. 2Q02 East Baker Street Lift Station - Requested Actiou: ' Accept the low bid of Larson Excavating in ~he amount of $ 161,840.50 and authorize the Mayor and Clerk to execute the contract for the Bob Loso 2002 East Baker Street Renovation. Cory Ehlert I" ,,'.' e. Ordinance Amendment 41 and 42 - Requested Action: Approvethe amendment to Ordinance 41 Kyle Schneider an'd 42 requiring hookup fees to be paid only at thetime of securing a building permit. Alan Rassier f. Fite Relief By Laws - Requested Action: Approve the revised By Laws as recommended by the Fire Relief Association. g. COmprehensive Plan Update - Authorize the Mayor to execute the contract with Municipal D~velopment Corporation for the updating of the Comprehensive Plan. h. Variance Request - FrontYard Setback Brad & Holly Bohlin - Requested Action:, Adopt the findings of the Planning Commission denying the variance request to allow construction of a deck in the front yard setback area. RbZoning Request - City and Township of St. Joseph- Requested Action: Adopt the findings of the Planning Commission rezoning Lot 3 Blk 1 Roske Add from curreut Public to Rl, Single Family. . LÒt Split Request - Leo Buettner., RequestedAction: Accept the recommendation of the Planning C;'mmission to split the westerly 429 feet of Lot 2, Block 1 Buettner Business Park. Approval is contingent upon the submittal ofa certifiçate of survey. k: Maintenance Department Equipment Request - Requeste<! Action: Authorize the purchase of 3 Pt Hitch Flail Mower - $ 4,275.00 and the purchase of a 3 pt Hitch rotary mower - $ 1,340.00 4. Pubic Con\ments - Each speaker will be limited to three minutes 5. 7:05 PM -i Joe Fitzgerald, Request to repair drainage on 5th Avenue NW 6. 7: 15 PM -1 Municipal DevelopmentGroup- Vie West TIF Application and set public hearing. i I 7. 7:30 PM-jPreliminaryPlat, Ted Schmid, Lumber One Avon -- Northland Plat Six , I 8. 7:45 PM ~ City Engineer Reports a. Feasibility Report, Northland Plat Six , b. Feasibility Report, Southeast Utility Expansion c. ~hird Avenue NW - Street Improvement d. S~dewalk - 2nd Avenue NW e. Other matters r j 9. Gracevie~ Estates - Developers' Agreement 10. Police ClllefRequest__ Authorization to submit COPS Universal Grant r , , 11. Department Head Reports 1 i 12. Mayor Reports . : 13. Council R~ports : 14. Administr~tor/ClerkReports 1 15. Adjourn I CITY OF ST JOSEPH 05/13/02 9:20 AM Bills Payable Page 1 . Check # Search NameComment$ Amount FUND DEPART OBJ '031"189 A-rTOII':E'TR1ÈNTAL'W~~t~lit~rent~I'" . . "'" .'" ."'" ..,...., ""$63,9Õ101 .,..,. . .. ... "45203 ... , 531 031190 AMERICAN BUSINESS FOR Payroll ChJcks $176.12 101 41530 200 031191 CASEY'S GE~ERAL STORE lunch for fí~efighter training $12.75105 42240 331 031192 CENTRACAR CLlNC physical, aloso $262.50105 42210 305 031192 CENTRACARE CLlNC physical, m loso $277.00105 42210 305 031193 CENTRAL MqGOWAN refill oxygep tanks $26.05105 42270 210 031194 COLDSPRINP ELECTRIC S concessio~ fixture/pole $489.84 101 45202 220 031195 COLD SPRINGVETERINAR boarding f~es $88.00101 42700 300 031196 COMMISSlorR OF REVE ,tate wlthhpld 511 pay $1 ,012,58 101 031197 EFTPS' fica withhold 5/1 pay $2,334.90101 031197 ÉFTPS federal wit~hold 5/1 pay $2,357.50101 031199 GRANITE EL CTRONICS repair pager $129.99105 42250 230 031200 HAWKINS WtTER TREATM tests ¡ $14.50601 49420 312 031201 K.E.E.P.R.S. INC new car-partitions, roll bar $1,288.73 101 42152 550 031201 K.E.E.P.R.S. !INC uniforms-d~ight pfannenstei $661.66101 42120 171 031201 K.E.E.P.R.S.1INC new car-b~mber, lights, spe $1,837.80 101 42152 550 031202 LEEF BROS clothing allowance $40.98101 43120 171 031202 LEEFBROS , clothing allowance $40.98 602 49450 171 031202 LEEF BROS clothing allowance $40.98 601 49440 171 031202 LEEF BROS clothing allowance $40.98 101 45202 171 ,.·W2 LEEF BROS floor runners. towels $152.50 101 41942 220 , $6.88 101 220 ,203 LOSO'S ST9RE paper tow~ls, cleaner 45201 031204 MARK BECKER repair sea~ on engine I $50.00 105 42220 220 031205 MINNESOT~ELEVATOR, IN elevator n3pair $140.00 101 41942 220 031206 MINNESOT~ SPORTS FED Softball Tournament $136.00101 45203 531 031207 MOTOROLA repair of pager $36.47 105 42250 230 031208 MUNICIPAL þEVELOPMEN EDA services-April $1,591.05101 46500 300 031208 MUNICIPAL EVELOPMEN grant application-comp plann $480.00 101 41430 300 031209 ORDER OF ST. BENEDICT Refundable Damage Deposit $100.00 101 031210 PERA i retirement; 5/~ pay $3,066.34 101 031211 PRECISION ¡PROPELLER & Battery-Pqlans 6x6 $51.07105 42220 220 031212 PRINCIPAL I-IFE medical ins-may $8,906.44 101 031213 SCHROEDER SPORTS vb net, bbnet $84.99 101 45202 220 I' , 031214 SERVICE MtSTER PROFE cleaning ~ervice $394.05 101 41942 300 031215 ST. CLOUD rESTAURANT wash machine soap $43.15 105 42280 220 031216 ST. JOE ME~T MARKET, IN lunch for ~refighter training $67.04 105 42240 331 031217 STEARNS COUNTYABSTR abstract-roske addn $100.00 115 42280 300 r , 031218 STEARNS 90UNTY AUDIT Property t~x-pond view ridge $1,576.00101 41943 437 031218 STEARNS COUNTY AUDIT Property tax-pond view 6 $78.00 101 41943 437 031219 TENVOORdt MOTOR COM repairs-gl?W plug relay, air cl $125.86105 42220 220 031220 TIREMAXX . ERVICE CENT lumina-spindle rod, wheel ali $237.08101 42152 220 031221 TK DEMOLItiON DISPOSAL dumpster! compost $205.20 603 43230 384 I ' , 031222 FIRST STA~E BANK prizes-so~ball tournament $750.00101 45203 531 031223 POSTMASJèR postage : $12.04101 41430 322 031224 AUTO VAL EPARTS STOR sweeper Cap -$15.86101 43220 210 031224 AUTO VALUE PARTS STOR seal, o-rings $17.32602 49480 220 031224 AUTO VAL~E PARTS STOR battery, sea foam $55.89 101 43120 220 .<24 AUTO VAL E PARTS STOR fuel tank ¡ $24.99101 43120 220 224 AUTO VAL E PARTS STOR Battery I $21.99 101 45125 530 031224 AUTO VAL E PARTS STOR sweeper cap $27.94101 43220 210 I i , i CITY OF ST JOSEPH 05/13/02 9:20 AM Bills Payable Page 2 , r i . I I Check # Search Name Comments, Amount FUND DEPART OBJ 031225 BATTERIES ~LUS battery replfcement $119.00101 42151 233 031226 BRANNAN LrKSMITH '.001"'"'1""00 do'" '''''' $82.27105 42210 220 031227 BROWNING- ERRIS INDUS refuse removal, parks $62.90101 45202 384 031227 BROÌJVNING- ERRIS INDUS refuse rem<i>val $50.61 105 42220 384 031227 BROWNINGfRRIS INDUS "''''''' <emÒva1 $57.84 602 49490 384 031227 BROWNING· ERRIS INDUS "'"". mm~1 . $9,097.47603 43230 384 031228CELLULARZ'00 cellphone! $119.65101 42151 321 031228 CELLULAR 2, 00 cell phone i $15.22101 45202 321 031228 CELLULAR 2' 00 cell phone i $28.83 101 43120 321 031229 EARL F. ANDERSON & ASS white/yellow traffic poly paint $2,718.78101 43120 210 031230 FIRST STA1 BANK ooIl.oIIOO~. $12.50602 49490 310 031230 FIRST STAT BANK collection fee $11.70602 49490 310 031230 FIRST STAT BANK collection fee $11.70603 43230 310 031230 FIRST STAT BANK collection fee $12.50601 49440 310 031230 FIRSTSTAT1 BANK collection fee $12.50603 43230 310 , 031230 FIRST STAT BANK collection fee $11.70601 49440 310 031231LEE'S ACE ~ARDWARE ""'ok.ls, """'" $7.63 101 41942 220 031231 LEE'S ACE ARDWARE anchor, sC,rews, filters $26.78101 43120 220 031231 LEE'S ACE ARDWARE, $10.33101 45125 530 031231 LEE'S ACE ~ARDWARE. bOlts,nuts,oil,grinding wheel, $16.52101 45201 220 .31 LEE'S ACE ARDWARE hoses, ta8e, ballast $38.10601 49440 220 231 LEE'S ACE HARDWARE key , $1.69101 42120 220 031231 LEE'S ACE ~ARDWARE trash bag! $9.59105 42210 220 031231 LEE'S ACE ~ARDWARE clamp, filter, hose $11.44602 49480 220 031231 LEE'S ACE jARDWARE paint, blage, oil, couples, pip $84.54 101 45202 220 031232 METRO FIR boots , $199.49105 42220 585 031232 METRO FIRE 5 hoods,12 gloves,2 boots $652.00105 42220 585 " 031232 METRO FIRE 50 ft hose! $183.90105 42220 240 . I 031232 METRO FIRE foam, $308.85 105 42220 240 031232 METRO FI1 bools ¡ $103.51 105 42220 585 031233 METRO PL MBING & HEAT repair concession faucet $274.37101 45125 530 031234 MINNESOT TRAVEL MAN gas r $337.44 101 42152 210 031234 MINNESOTf TRAVEL MAN vehicle le~se $335:40 101 42152 550 031234 MINNESOT TRAVEL MAN gas $616.80 101 42152 210 031234 MINNESOTt TRAVEL MAN vehicle le¡:¡se $335.40 101 42152 550 031235 PAPA GUISSEPPE, INC pizza $31.00101 45203 531 031235 PAPAGUISþEPPE, INC . pizza j $33.00 101 45203 531 031236 PATRICIA OVERMAN/RECO copy of loso's 6th addition $9.50 101 41910 431 I ' 'I $71.40 101 031237 ST. BENED CT'S MONASTE milage fot trip to strawbale h 41120 216 031238 ST. CLOUD TIMES ad for bid~ East Baker Lift St $96.30 602 49470 530 031238 ST. CLOUD TIMES ad for bids 2002 business pk $99.51 425 43121 530 031238 ST. CLOUD TIMES ad for bids East Baker Lift St $96.30 602 49470 530 031238.ST. CLOUD TIMES ad for bids 2002 business pk $99.51 425 43121 530 031238 ST. CLOUD TIMES ad for bi~s East Baker Lift St $96.30 602 49470 530 031238 ST. CLOUD TIMES ad for bi~s 2002 business pk $99.51 425 43121 530 031239 THE FIRST SIGNS OF FIRE stickers marking tire equipm $177.85105 42220 210 031240 TRI-CITVP VING, INC street repair mix $443.71 101 43120 220 .241 US LINK phone s~rvice $74.40602 49471 321 241 US LINK phone s~rvice $74.40602 49470 321 031241 US LINK phone service $49.94 601 49440 321 I I I . . . CITY OF STJOSEPH 05/13/029:20 AM Bills Payable Page 3 · Check # Nam Amount FUND DEPART OBJ 031241 US LINK phone $95.57 105 42250 321 031241 US LINK phone $74.97 101 46500 321 031241 US LINK phone $135.11 101 45201 321 031241 US LINK phone $298.40 101 42151 321 031241 US LINK phone $47.66.101 41941 321 031241 US LINK phone $47.66 101 41946 321 031241 US LINK phone $136.79101 41430 321 031241 US LINK phone service $47.66 602 49490 321 031242 VISIONAIR remote in~tall $1,224.75 101 42120 581 031243 WATSON R FRIGERATION repair refriþerator $1,300.00 101 45125 530 031244 XCEL ENER' Y utilities-legion $84.38 101 43120 381 r street IighÚng 031244 XCEL ENERGY $15.20 101 43160 386 , $50,759.90 · · I I Draft I April 18, 2002 I I . Page 1 of6 Pursu t to due call and notice tpereof, the City Council for the City of St. Joseph met in regular session on · Thursday, April.18, 2002 at 7:00 PM in the S1. Joseph City Hall. Membefs Present:. Mayor La~ Hosch. CouncilOJ;s Bob Loso, Cory Ehlert, Kyle Schneider, Al Rassier. Administrator/Clerk Judy Weyryns. City Rlresentatives P;esent: Phblic Works Director Dick Taufen, PoHce Chief Pete Jansky, City Engineer.Joe Betten orf.1 r Lori Pfannenst~in, Al Ma1eska, Craig Olson, Nel Pfannenstein. Appro ,e Agenda: Schneider .rtade a motion to approve the agenda with the following additions: 6 (g) Fifth A venu NW Drainage Issue; ~ (h) . Utili~y Extension - Army Reserve Building. The motion was seconded· by Loso a d passed unanimouslyl I Conse Loso made almotion to approve the consent agenda as follows: [ a. AppnJVe bills payable, check numbers 31005 -. 31132 b. Approve Min~tes of March 21 and April 1 0, 20002 c. Accept the application for Lawjùl Gambling for the St. Joseph Parish for .an event to be held on July 3 and July 4, 2002. d. Stearns Couniy$ 4, 795. 85for an allocation error in the TIF District 1-3. e. Authorize an C!utdoor liquor permit to the EL Paso Inc. for a fundraiser to be held on May 3, 2002 f Accept the Engineer ratesfortheyear2002, increase the rates an averageof2.9%. g. Adopt resolution 20Q2-10 Authorizing Enrollment into PERAfor part-time Patrol Officers. h. Authorize thJ Mayor and Administrator/Clerk to execute afundil'lg request to the Initiative Foundationf6rthe update of the Comprehensive Plan. I · Discussion:. Ehl~rt qu¿sÍioned Resolution. 2002-1 O. Weyrens stated that PERA requires the City Council to pass a resolution authobzing part time officers to participate in the retirement program. The City is required to emoll any çmp10yee earning over $ 425.00 per month, and is not seasonally employed. Therefore, the City ha~ a retirement liability. I , The m tion was seconded bySchneider·and passed unanimously. I Public Comments to the Agenda , Bor ert Products: Craig Olson pfBorgert Products appeared before the Council torequest the City Council consider aIterna ives to concrete sidewalks on College A venue. Olson stated it is his understanding that College Avenue from Cpunty Road 75to 295th ~treet will be reconstructed with sidewalk added along the west side. .Olson ""1'''''[ ilie Counoil cOIlSider ~ddin¡¡ a bid alternate of paving store,. Ehlert tated that he and·Rassiet have been meeting weekly with a street beautification committee and at this time ilie pIA ,indode ""ta11~tioo oria four (4) foot ,eotion of paving stone",oorui eaoh "r~'t light The proj"t ;, in the final Pjanning stages, but Eh1e1 encourages the Council to ¡tdd an alternative for paving stones. . Bettell orf stated that at this tiniethe City has two options: 1. Prepare an ad,dendum to the plans and specifications to allow an alternate for a paving stone sidewalk. . 2. Wait until the; bids are completed and negotiate the alternate paving stones. If this option is desired, the plans will need to be modified to assure that the contractor receiving the bid for the project remoyes the existing concrete sidewalk. , I j Betten orfrecommended the Cpuncil opt to prepare the addendum to the plans and specifications, to which the Counc'l concurred. Bettendorf agreed to contact the County Engineer on this matter. , · I r I i I j Draft April 18, 2002 Page 2 of 6 Ash Street Sidewalk: Lori Pfannenstein of 221 Ash Street East spoke on behalf of the residents of Ash street between 2nd Avenue NE and 3rd Avenue NE. Pfannenstein stated that they are opposed to the installation of . sidewalk as it will dead end at 3rd Avenue NE. She further stated that in her opinion that sidewalk would not be used and the residents do not want to be responsible for the maintenance thereof. She also questioned the notification she received where it was stated that the property owners would not bear the cost of the sidewalk. pfannenstein clarified that as a tax payer she would still be paying for the sidewalk even if it is not directly assessed. Board of Review: Hosch reconvened the Board of Review at 7:20 PM to consider the recommendations of the City Assessor. Loso made a motion to accept the following recommendations of the City Assessor: Parcel Number Recommendation 1. 84-53471-096 No Change 2. 84-53734-027 Reduce property value to $ 90,600 3. 84-53845-044 No Change 4. 84-53475-079 No Change 5. 84-53790-257 Reduce property value to $ 142,800 6. 84-53863-000 Reduce property value to $ 92,400 The motion was seconded by Rassier and passed unanimously. Mayor Hosch closed the Board of Review at 7:25PM. City Engineer Reports Sunset Manufacturing, Allev Request: City Engineer Joe Bettendorf stated that he has been approached by Tom Skahen of Sunset Manufacturing to pave a portion of the east/west alley adjacent to their parking lot. Skahen is only requesting to pave the portion that abuts his parking lot, leaving one section of the alley gravel. Loso made a motion to approve the request of Tom Skahen to pa"e a portion of the east/west alle~ abutting the parking lot . of Sunset Manufacturing contingent upon the improvement meeting City standards. The motion was seconded by Schneider. Ehlert questioned if it is a good policy decision to pave only the middle section of an alley leaving a portion gravel. Ehlert stated that he would prefer to see the entire alley paved.. Rassier concurred and requested that Skahen be contacted to see ifhe is willing to pave the entire alley to College Avenue. Bettendorfwill contact Skahen and report back to the Council on April 24, 2002. Rassier requested the matter be tabled. Ash Street Sidewalk: Weyrens presented the Council with the results of the survey regarding installation of sidewalk on Ash Street West. The majority of residents between College Avenue North and 1 sl Avenue NE indicated the desire for sidewalk, while the property owners between 2nd Avenue NE and 3rd Avenue NE were in opposition. Bettendorf stated that if sidewalk is not installed between College A venue North and I sl Avenue NE the existing sidewalk will be removed and the area will be seeded. Rassier made a motion not to install sidewalk on Ash Street East based on the survey results. The motion was seconded by Bosch. Discussion: Loso stated it is his opinion that the existing sidewalk should be replaced. Bettendorf clarified that the project plans include sidewalk for the portion of Ash Street between College A venue North and 1 sl Avenue NE. Ehlert stated that Ash Street has a considerable amount of walking and biking traffic and if a sidewalk is not installed an area of bituminous paving should be provided. Bettendorf stated that while it is possible to mark the shoulder of the road as a walkway, that area cannot be used for parking. Therefore, the residents would not be allowed off street parking in front of their homes. Ayes: Rassier, Bosch Nays: Loso, Ehlert, Schneider Motion Fails: 2:3:0 Schneider made a motion to install sidewalk for the one block area on the north side of Ash Streèt East, between College Avenue North and 1st Avenue NE; seconded by Loso. .- Draft April 18, 2002 Page 30£6 , iscussion: Ehlert quesµoned if the City is willing to be responsible for the snow removal of this area. . ¡The Council agreed..to c?nsider this portion of the sidewalk in the public safety area, making the City lresponsible.for snoyv removal. Ayes:.· Loso, Ehlert, Schneider Nays: Rassier, Hosch.. Motion Carried 3:2:0 Reioc," n of Sew" Lin"Ei p~,b: Bettend~¡>r""1tedthe Conncil with two alternative, for relocating' "wet line that ~s located in the. parking ~ot of the EI Paso, The ftrst optionrelocates the sewer line on Ash Street West and thennoX on 2nd Avenue NW at ¡ill estimated cost of approximately $ 230,000.00: The second option relocates the sewer L( on Ash Street West an~ then north on·l,t Avenue NW at an estimated cost of approximately $ 55,000.00. Hosch stated that it is his OPiniO~ that the relocation of the sewer line is a maintenance issue and the property owner is reque~ting the relocation. Bette.'ndorfstated the pipe being relocated is over 40 years old and normally a pipe of this age fs replaced during a street reconstruction. Rassier stated that he too agrees the sewer pipe should be relocate1 ~nd questioned if the Pf...:operty owner will be contacted for cost participation. Weyrens will contact the prope~ owner to inquire if they are willing to pay for a portion of the relocation and grant the City the necessary easeme ts. i j Ca ital m rovement :Plan: Bett~ndorf presented the Council with a.revised Capital Improve. ment Plan and stated I . . . that he ~as not added land acquisition costs for a high school as requested by Ehlert. Bettendorf also stated that he will update the street portion of the plan after the proj ects are completed this summer. Fifth Alnue NW Street Repair: i Bettendorf presented the Council withidrawings to repair a drainage swayle that has bee* created on Fifth Avenue NW. The area is.locatedinfront of 107 - 5th Avenue NW and. the property owner has requested that the problem be repaired. . Bettendorfstated that the problem would. easily be resolved by removi~g a portion of the curb aþd changing the slope slightly. Itis most economical to make the repairs as part of a largerlproject.. Ehlert.stated itiishis understanding that the drainage issue is more ofa nuisance issue and .. q.ue~.ti04ed.who. wOllld b... e... res.POtl..sible for,.. pa..Y.ing for the repairs. Loso stated that he has the same issuein front of .. his hou1e and when the street is overlayedin the future the problem will be resolved. . The Council requested BettendrrfPrepareacost estimate before a decision is made. Southeast Utili ..Extension: Bettendorfrep:rted that the City has been approached by the Anny Reserve. to extend utilities near the Del-Win Ballroom. The Army will be relocating their maintenance facility from the Twin Cities to the pro' erty they own in 81. Joseph.. The estimate to extend the utilities is approximately $ 488,000 with $ 88,000 being a City cost for oversizing. i The estimate does not include any repairs to Lynx Avenue or storm. sewer. Gracev ew Estates: Graceview Estates developers Bob Herges and Rick Heid appeared before the Council to discuss the proposed Developeris Agreement. The City Attorney has prepared a draft Developer's Agreement with the dev lopers questioning the fpllowing: 1. Section 2. n farranty Period: Hergesand Heid have requested the City reduce the term required for thewarra~ty bond from two years to one year. Bettendorf stated a two year warranty is industry stand~d and requested the Council keep the current policy in place. Resolution: Section 2.11 will remain as drafted with a two year warranty bond. 2. Section 4.11 Grading Requirements: Herges and Heid have requested that this section be removed from the Dev¢loper's A. greementas it is. cost prohibitive and in their opinion does not resolve , drainage concerns. Ehlert stated that it is his understanding that most of the drainage issues· arise when the pro~erty owner completes the landscaping. Ifthat is the case then the sllrvey requirements in the Developer's Agreement do not serve a purpose. Bettendorf disagreed with Ehlert stating ¡that once the developer has completed the final grade he is no longer responsible for drainage issues that arise. If the grading requirement section remains, the City can go back to the developer forithoseìssues. Ehlert stated that it is his understanding that when the City adopted the grading requirement for a . one year trial ¡period, . That time.has lapsed and the Council needs. to review the effectiveness of I i Draft April 18, 2002 Page4 of 6 this policy. EWert stated that grading plans add approximately $ 750 to the cost of each lot. Loso concurred with EWert and stated that he would like to review the existing policy. . Herges stated that within the fIrst phase of Graceview Estates, 75% of the lots will be governed by an association and drainage issues between neighbors will not be an issue. Resolution: Section 4.11 will remain as drafted with the Council reviewing the grading policy and amending the Developer's Agreement at a later time if needed. 3. Section 4.13 Park Dedication: Herges and Heid have requested that the City clarify in the agreement that the Park Dedication fee is being satisfIed by the paving of the walking path. Resolution: The Council agreed to clarify Section 4.13. 4. Section 4.19 Road Contribution Costs: Herges and Heid have requested that payment for the future north road be established at $ 250 per acre payable upon the completion of each [mal plat. In addition, they would request that if the road is not constructed within a six year period the money is refunded and that the funds can only be used for the construction of the north road. Resolution: The Council agreed to revised sectiøn 4.19 as follows: a) future road contribution will be $ 250 per acre; b) the road contribution will be due at the time of final plat approval; c) if the road is not constructed within six years the road contributions will be returned to the developers; d) the road contributions will be dedicated for the construction ofthe north road o~ly. Graceview Estates. Memorandum of Understanding: Weyrens presented the Council with a revised Memorandum of Understanding prepared by the College of St. Benedict. The revised agreement waives all future assessments to the College of St. Benedict for the construction of the north road and extension of utilities; The revised agreement further states that the need for the road and utility is a result of the development and St. Benedicfs should not be charged for such. Hosch expressed frustration with the revised Memorandum as the City had meet with College representatives on . numerous occasions and had reached a tentative agreement. The Council agreed that the revised Memorandum was unacceptable. Hosch made a motion to notify the College of St. Benedict that the revised Memorandum of Understanding is unacceptable and the City is willing to consider the following two options: 1) Sign the original Memorandum of Understanding as drafted by the City Attorney; or 2) Separate the north and south access issues· and only deal with the southern easements and temporary construction road. If neither option is accepted by the College the City is willing to begin the condemnation process. The motion was seconded by Ehlert and passed unanimously. La Plavette Liquor Violation: Hosch stated the Police Department notifIed the City of a bar violation that occurred on April I 0, 2002 at the La Playette. OffIcers were checking the doors when they noticed the back door was unlocked and they could hear voices within. Upon entering the building they noticed two employees with alcoholic beverages. The violation occurred at 3 :02 PM. La Playette owner Pat Bednarz spoke on his own behalf. He stated that he was remodeling the fIxtures in the restroom and two of the employees were helping him. Bednarz stated that he was not selling alcohol and realizes that no alcohol should be present on the bar after closing time. Hosch made a motion to fine the La Playette $ 150.00 for the bar violation and stay the fine provided no similar violation occurs within six months. The motion as seconded by Ehlert. Ayes: Hosch, Ehlert, Loso, Rassier Nays: None Abstain: Schneider Motion Carried 4:0:1 Bednarz questioned the Council if on senior farewell the patrons could reJ.'lliiin in the bar until 2 AM. No alcohol would be served after I AM but the patrons would be allowed to socialize in the bar. The Council was in general . Draft April 18, 2002 Page 5 of6 i agreement that ..it would not be'l. 'se to changepo1ic~ at this time, and the bars would follow the normal procedure on · seniorfa~ewell. . Police Chief Reports Senior Farewell: Police Chief Jansky reported that he is working with area.law enforcement agencies and the colleges in preparation for senior( farewell. As the college changed the school calendar, graduation will be one week eaterthis year. i March PoliceRe ort: Jansky pr~sentedthe Council with the monthly activity report for]\i[arch..The new squad that was ord red should arrive in approximately one month. P art Ti e Officer Hire:. Jansky r~questedauthorization to hire two part-timeofficen; as we have only one on staff. The pa1-time officers are not sc~eduled hours, rather they fill in for vacation. . Ehle.rt .questioned if the hiring freeze impose~ by the Council has an impact for part time officers. Janksy reiterated that the part-time officers are not scheduh¡d shifts so additional staff is not being added.. Loso made a motion authorizing Janksy to interview and hire twó part-time officers. Tile motion was seconded by Rassier and passed unanimously. AnnUalþhiefs Conference:Jan~ky reported that he attended the annual Police Chiefs Conference in 81. Cloud. One of~e vendors from the conference donated $1,200 of equipment for the new squad car. The donated ,quipm1nt ino1U~..~oag,. ,hot "'".,..1 . lock. ';at coveund window b", , i Public Works Director Reports HoldinJ Pond Maintenance: Public Works Director Dick Taufen stated that he has been contacted by MN Landsc~ping regarding the burnihg of the holding ponds. In order for the wild grass to grow the ponds need to be bum.edfVery two years. The cos.,.t for bumin, g b. oth pon. ds is approximately $1,200.00. Hosch requeste.d that the Fire Department be contacted to ~ see. if they would be interested in burning the ponds. The. Council agreed to refer · this matter to City staff for reco¡nendation. Taufeo Il",.rep. ort.ed that the pori, d in the S1. Joseph Business Park needs repair as the gravel is washing away. Taufeu fl 40co," thW ma""'tth th, Cii)' Engìnecr. Maximum Road Restrictions: Taufen requested that before the .onset of the construction season the Council establish the maximum weight that will be allowed on city streets. In this way the City is able to maintain the integritY of the newly rebuilt roa;ds. l ' Mayor Reports T",; PI ntiog Sub Committee: ho,,~ !"Ported that a sub committe' .of the Healthy C\mnoonity Partoe"hip 00, fonne~to consider planting a tree corridor onAth Avenue NE. The costs of the trees will be absorbed by the HCP thrOUg] grant funds. ! EDAAlctivitieS: The EDA is jnithe process of estáblishing a re-developmen! disjrict. Municipal Development Group is in the process of identifying sites needing repair. Once the site are identified information will be presented to the ~usinesses. . The E~A received $ 500 from ~xcel Energy for the updating of the marketing brochures. JOintPlannin Board: The JOint Planning Board will be meeting on April 22, 2002 to review the revised plan for Granit- Tops. ' · I , , , , Draft April 18, 2002 Page 6 of 6 Councilor Reports SCHNEIDER . Historical Society: The Historical Society will be meeting next week. EHLERT Street Beautification Committee: The Committee working on the Street Beautification is almost finished with the design and will be presenting a final plan to area civic organizations for contribution. The estimated cost of the project is $ 175,000 and extends from County Road 75 south to 295th Street. Building Committee: The Building Committee will be touring one or two maintenance facilities similar to the one under design for the City of St. Joseph. When the plan is finished it will be presented to the Council for review and comment. RASSIER Planning Commission: Rassier reported that the Planning Commission will be meeting in special session on April 29 to discuss proposed amendments to the Sign and R3 Ordinances. LOSO - No report. Administrator/Clerk Reports Roske Property Sale: Weyrens reported that the City and Township have reached an agreement to sell Lot 3 Block 1 of the Roske Addition for $ 30,000 plus one half of the closing cost to William and DeloresLowell. Loso made a motion to accept the offer of $ 30,000 for the sale of Lot 3 Block 1 Roske Addition. The City and Township will enter into an agreement setting the final closing date for May_24, 2002. The motion was seconded by . Ehlert and passed unanimously. Adiourn: Loso made a motion to adjourn at 9:40 PM; seconded by Schneider and passed unanimously. Judy Weyrens Administrator/Clerk . p","""jl to dµe ca11 and notice lreot; the C;t,y C;""""iI for tile City of 81. Joseph met in special ses.sión on . Wednesday, May 1,2002 at 5:39PM in the St.Joseph City Hall. Membe s Present: Mayor Larry¡Hosch..Councilors Bob Loso, Cory Ehlert, Al Rassier, Kyle Schneider. Admìni I trator/Clerk Judy W eyr~ns. , I Others: resent: PlanningConurÌìssion Chair GaryUtsch, JoAnn Foust, Cynthia Smith Strack, JayBlake, Diana BillingSrAlan Brixius. i The pUfl'0se of the meeting was to interview consultants for the updating of the S1. Joseph Comprehensive Plan. The fol owing firms were interv~ewed: , Municipal Deve10pme~t Group DahlgrenShardlowandUrbalJ N orthwestem Associat¢ Consultants i The int . rviews consisted of a tért minute presentation followed by 15 minutes . of questions and answers. After reviewing the proposals arid discussing the needs of the City, Losomade a motion to hire Municipal Develofment Group at acont~act price of $ 10,000 for the updating of the St. Joseph Comprehensive Plan. The:r~~~a. seconded by Schneider ""d pass!'<i nrutnlmnnsly. Ad'o .,: Loso made a motion:to adjourn at 7:45PM; secondedbyScbneider and passed unanimously. , , . JudyW¡eyrens Admìni trator Clerk I , I . I I I I I DRAFT Page 1 of 8 Pursuant ¡to due call and notice thbreof,the City Council Îorthe City of St. J osephmet in regular session on . Thursda~,May2, 2002 at7:00 P~ in the St. Joseph City Ball. MembeJ Present: MayorLarry Bosch. Councilors Bob Loso, Cory EWert, Al Rassier, Kyle Schneider. Adminis ator/C1erk JudyW eyrens. ¡ I Ci Re esentatives Present: CitY EngineerJoeBettendorf, City Attorney John Scherer, Public Works Director Dick Ta fen, Police Chief Pete Jansky. . ...... .... ... I , Others P esent:.. Scott ROl1gaien, .~. Phyllis Plantenberg, Úelrose Fischer, Jim Greave, Rich Reid, Bob Herges. APprovel Agenda: Loso made almotion to approve the agenda with the deletion of item3(b)minntes; and the addltio, of item 8 (I). N 7thland. (hase Six. The ...oti~n was seconded by SeÌU\elder a~dPas'ed nnaniD1On,ly. ConsentiA enda: Ehlertmade ,·motion to approve the consent agenda as follows: I a. Bills. payable check numbers 31135 -31188 . ........... .......... I . b. Remoyed·! c. Accept the application for Lawful GamblingfrOln the St. Joseph American Legion Club Post 328 for Gambling at the St. Joseph American Legion Club. d. Authorization to hire twofull time seasonal maintenance workers at an rate of$8.00Ihour. e. Four day liqu~r lîcense for theSt. Joseph Parish for an event to be held July 2 - July 5,2002. Discussion: Weyrens c~arified the gambling license for the American Legion should extend to the year 2004, noí2002.as stateq on the application. , i The motion was seconded by ~assierand passednnanhnously. . ..] _! . Public Comments Jim (keve of 619 MllmesO"~1reeiE"t ,,,qnested the Coundl "1>ie any actio~ on proposed .....dn>ents to ¡be Sign anti theR-3 Multiple FanµlyOrdinances. Be further stated that it is his opinion that the ComlJrehensive Plan 'hOold.!.! e cornpl.e'êdhel.ore anye'. ~cp' """""cd. nnl.. es, a PartiCa.)ar OrdinanCeadcke.sse.' ~ ',Ie. ty i.sue. Tree C mmittee: . S.Phyllis Plantenbergand Ernie Diedrich, representing the Healthy Community Partnership appeardd before .theCouncil to! request· authorization to plant trees in the right-of-way onAtI1 Avenue NE.·. The project consists of planting approximately 20 trees adjacent to 4th Avenue NE between Minnesota Street and County Road 7p. Plantenbergstatedth4t the HCP has received letters of support from the First State Bank of St. Joseph and the St. ~oseph Fire Chief. Further, verbal support WaS obtained from Casey's General Store and .the two property owners on the comer. of 4th A~enue NE and Minnesota Street East. P1antenbergfurther stated that the HCPwill provid~. . the trees including the ~lanting of such and request the City Maintenance staff water. the trees. , Rassie questioned whether Or not the trees will be planted in the easement area as the Bank approached the City to plant . eee and '¥"e demed ":Ordinan",, No.}6 prohibit, .'\Co. Plant<nl>erg clarified that the. proposal doe, not inc1udd planting the trees in an ~asement area, rather in the excess road right~of-way. Hosch Isiatedthat 'While he fee¡s the projectis ""orthwhile he has some concerns. . Before the trees .are planted he wouldWœ the Public Works L1irector, City Engineer and Fire Chief to review the tree placement and approve the plan. ffe further questioned i~ the Tree Committee is seeking approval to become a Tree City USA at pñs time. Plante1berg responded thatwhile . the goal is to become a Tree City, it is not being requested at this time. Betten orf stated that the comtteeshould planta.yariety of trees. to. r.educethe risk of disease. He further stated . I... .. . .. . that th y should make sure that the species of trees can survive the additional heat from placement adjacent to an asphal surface. Plantenberg rdsponded that the follo\Ving trees have been selected: Linden, Ash and Sugar Maple. . f I DRAFT Page 2 of 8 The HCP also hired a consultant to help design placement and species of trees to help assure they would endure the additional heat. . EWert questioned the width of 4th Avenue NE in relation to the proposed location of the trees, and if the HCP has considered what affect installation of a sidewalk would have on their plan. Bettendorf clarified that 4th Avenue NE has a right-of-way consisting of 66 feet with a paved surface of 44 feet. Therefore, there is 11 feet remaining on each side of the pavement. Bettendorf stated that if sidewalk is installed, it should be placed on the east side of 4th Avenue NE for a width of six (6) feet. Schneider stated that while the project may be worthwhile, he questions the cost to the City for maintenance of the trees. Loso made a motion to authorize the planting of trees along 4th Avenue NE with the following contingencies: 1. The trees will be planted at least six feet from the pavement. 2. Letters of agreement from the following property owners will be filed with the City Offices: Bill & Delores Lowell, Charles & Judy Fuchs, First State Bank of St. Joseph, Casey's Store. 3. Approval of the City Engineer, Public Works Director and Fire Chief. The motion was seconded by Ehlert and passed unanimously. Steve Hagman. Rental Housing Inspection Fees: Weyrens reported that the League of Minnesota Cities Insurance Trust requires all independent contractors to provide the City with a certificate of insurance. In the past the City has considered the Rental Housing Inspector. as an independent contractor. Rental Inspector Steve Hagman is requesting a $ 30.00 per hour increase to cover the cost ofinsurance and taxes. Weyrens recommended the City employ Hagman for the rental license period August 15 2002 to August 15, 2003. Further, during the next year City staff will review the rental fees and alternatives available for inspection services. Rassierniade a motion to change the status of the Rental Housing Inspector from independent contractor to employee for the license year 2002 - 2003. The motion was seconded by Loso and passed unanimously. . Scenic Specialties Landscaping Company, Sign Variance Request: Rassier reported the Planning Commission conducted a public hearing for a one-hundred ten foot variance on the maximum size of a business sign for Scenic Specialties. The Planning Commission is in the process of recommending an amendment to the sign ordinance whereby the sign requested would not require a variance upon Council approval of the amendment. Therefore, the Planning Commission recommended approval of the variance. Ehlert made a motion to accept the following findings of the Planning Commission in approval of. the variance; seconded by Schneider and passed unanimously. RESOLUTION OF FINDING The request of Scenic Specialties, Randy Schmitz for a one-hundred ten (110) foot variance on the maximum size of a business sign came before the Planning Commission at a Public Hearing held on April 1 , 2002 and tabled to April 23, 2002. The property is legally described as follows: The West Half of the Northwest Quarter of the Southwest Quarter (Wl/2 ofNW 1f4 ofSW 1f4) of Section 2, Township 12, Range 29, except and reserving all that part described as follows: Commencing at the Southwest comer of said NW 1f4 ofSW 1f4 of Section 2 and running thence East 2 rods; thence North 2 rods; thence West 2 rods to the Section line; thence South 2 rods to the place of beginning. Also the North 30 acres of the Northeast Quarter of the Southeast Quarter (NE 1f4 of SE 1f4) of Section 3, Township 124, Range 29. Also the North 1.5 rods of the East 42 rods of the Southwest Quarter of the Southwest Quarter (SW 1f4 of SW 1.4) of Section 2 and the North 1.5 rods of the West 20 rods of the Southeast Quarter of the Southwest Quarter (SEl/4 ofSWl/4) of Section 2, in Township 124, Range 29. . DRAFT Page 3 of 8 I TOgetherWl, 'tharoad easementd.~s.. Crib. ed..a.s fì.OllOWS: th. e. Easf2rodsofthatpartoftheSl/20fthe SW. l/40fs..e. ction . 2, TOwpf~hip 124, Range 291ying North of County Road No. 133; also the North 2 rods of the East 990 feet of said SI../2.0f..f.W...'...1...4; al sothe..So.u ther..",....ly 2....r.Ods O.fthe Easterly 675 fe et.ofsal·d81/20fS w,.lA.IYi.ng n ortherlyof said Countyoadas measured alonÚhe northerly right of way of said road. , , This is . corrective deed to .correcta typographical error in the quit claim deed from Grantor to Grantee dated June 4,2001 and filed June 6, 2001 .as Documì,mt No. 969650. It is the intention of the Grantor and the Grantee that there be no gap between the fee simple parcel conveyed by this deed and the road easement created by this deed. ! ì St Jose h Code of Ordinances l'J"o; 52.14 Subd 12 a states that the area on one side of all such signs erected on on. e str etfron. tage of anyone premises, shall not exceedfifty. (50) squarefeet. I In cons~""tion Of. heinfO'""'ti.I.."n l"ese.ied to the Planning Co,""""ion "'" it, apPlie,.tion to th. e Comprehensive Plananl~ Ordinances of the City lof 8t Joseph, the Planning Commission makes the following findings: FINDING: The proposed plan is consistent with .the following provisions: St Josel hCode of Ordinances ~2.8 subd a states: "That there are exceptional or extraordinary circumstances or conditi, ns applying to the prop~rtyin question as to the intended use of the property that do not apply generally to other p ,operties in the same zo$g district. The exceptional or extraordinary circumstances must not be the result of actions taken by the petitioner.) FINDING: If abusinefs is to be successful, proper signqge must be allowe~. Therefore, since Scenic Specialties is located on a County Road with high traffic moving at fast speeds a business sign needs to be larger. Not allowing the sign would cause a hardship. St Jos hCode of Ordinances 52.8 subd. b : "states that the literal interpretation of the provisions of this Ordina cewould deprive the p~titioner ofrightscormnonly enjoyed by other properties in the same district under the te of this Ordinance", I . 81. Jos h Code of Ordinances b.8 subd. c : "states that granting the variance requested will not confer on the applic t any special privilege}~1at is denied by this Ordinance to other lands in the same district". j I City Engineer Reports 5ili Av nneNW' StreeIRe 'ir:: Çity Eog;".er Jqe Bettendorf presented the Coun,il wíthan estima,.to. repall-the draina e issues on5~Avenue~. The cost estimate for construction is $S,367.00. Bettendorf further stated that the. roar was reconstructed in 1f84 and will need to be overlayed in the near future. Ehlert . tated that in his opinion the repair should be integrated into the Capital Improvement Plan as it appears as thoug the road will need rep~ir within the next two· to three years. ..' Further, . the Council did not budget for the repair 0 51~ Ayenue NW. ! , Hosch concurred with . Ehlert ånd stated that since. the area. needing repair will not damage the infrastructure' the repair hould wait until it is budgeted.· . The Council by consensus agreed not to repair the portion ofSth Avenue NW as req ested. i treet W Street Width dnd Drivewa : . Bettendorf stated that he met with Mike Deutz regarding the property s between Is1 Avenue ~W and College Avenue North. Bettendorf stated that Birch Street West will be recon gured when the. streetp~oJect is completed.. Currently the road has a width from 44', (starting atl SI Avenue ), decre¡ing to 28' as itapproac.hes College Avenue. When the street is recon. stru. cte.dth.e.road will have. a width of . ... ... I . . ... . .... . .... .. .. ....... . ..... ... 40 fee and curb will be installyd to define parking. While the property owner may lose some parking in front of his buildi g, additional street parkIng will be available. Anoth r concern along 1 sl A verue NW is the entrance . to the convenience store. The City has classified 1 s! Avenue NW a a State Aid Road. . A~ such there are certain design standards that must be' TIlet, including the. maximum . "'"0 t of drivewaY ,ppro,cr allqwed. The convenience store currently does not. have curbing, which is , j I , , DRAFT Page 4 of 8 requirement of State Aid. If State Aid does not accept the design, the City has two choices: 1) Adhere to the design . standards of State Aid; 2) Remove the State Aid designation. Sidewalk Alternate Concrete vs. Pavers: Bettendorf reported that he contacted the County Engineer regarding the possible modification of the plans for County Road 121 to include paving stones for sidewalk. The. County Engineer requested that this issue be considered as a change order. The current plans for County Road 121 include a provision that will require the contractor to remove the, existing sidewalk without penalty. If the City chooses to install paving stones a separate contract would be prepared with Borgert Products. Authorization to Advertise for Bids: Bettendorf stated that the design process is nearing completion for the 2002 Street Improvement Project. At this time Bettendorf requested the City Council authorize the advertisement for bids with a bid opening date of June 7, 2002. Loso made a motion adopting Resolution 2002-12, Advertising for Bids for the 2002 Street Improvement Project. The motion was seconded by Schneider and passed . unanimously. Resolution No. 2002-13 A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids WHEREAS, pursuant to a resolution passed by the council on May 2, 2002,· the city engineer (consulting engineer retained for the purpose) has prepared plans and specifications of the following area: First Avenue NW from Minnesota Street W to CSAH 75; Second Avenue NW from Minnesota Street W to CSAH 75; Birch Street W from Second Avenue NW to College Avenue N; Ash Street W from Second Avenue NW to College Avenue N; Ash Street E from College Avenue N to Third Avenue NE; Second Avenue NE from Ash Street E to AlleyN; Alley between Second Avenue NW and First A venue from mid-block to Birch Street W; Alley between Ash Street Wand Birch Street W from mid-block east to First Avenue NW; Alley between Second Avenue NW and First AvenueNW from mid-block N to Ash Street W; Alley between Minnesota Street Wand Ash Street W from mid-block west to Second Avenue NW; Alley between Minnesota Street Wand Ash Street W from mid-block west to First Avenue NW; Alley between First Avenue NW and College Avenue N from Ash Street W to Birch Street W; Alley between . Ash Street Wand Birch Street W from First Avenue NW to College Avenue N; Alley between CoiIege Avenue N and First Avenue NE from Ash Street E to CSAH 75; Alley between Ash Street E and CSAH 75 from College Avenue N to First Avenue NE; Alley between First Avenue NE and Second Avenue NE from Ash Street E to Alley N; Alley between Ash Street E and CSAH 75 from First Avenue NE to Second Avenue NE; Alley between Ash Street E and CSAH 75 from Second Avenue NE to Third Avenue NE. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official paper and in St. Cloud Times an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 10 days, shall specify the work to be done, shall state that bids will be opened and that the responsibility of the bidders will be considered by the council at 7:00 p.m.on June 28, 2002, in the council chambers of the city hall, St. Joseph. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for five percent of the amounts of such bid. Resolution for State-Aid Parking: Bettendorf stated that State Aid Roads are required to be designed with parallel parking. Therefore, the Council will need to adopt a resolution stating such. Rassier made a motion to adopt resolution 2002-14, Parallel Parking on designated streets; seconded by Loso and passed unanimously. . DRAFT Page 5 of 8 Resolution No. 2002-14 . , kResolutioD for Parallel Parking Only , I _ .WBER AS, theCity of St. Joseph has· submitted to the Commissioner of Transportation the plans and specifications for imP~vements of the follownig streets: Second Avenue NW from Minnesota Street to CSAH75, First Avenue NWfro Minnesota Street to CSAH 75,Ash Street from Second Avenue NW to First Avenue NE, and Birch Street from serond AvenueNW to Col~ege Avenue. .. . WHEREAS, state-aidJunds will pe expended on the improvement of this street, and WHE~AS,. the approved state lid.standards. as applicable to this project limit and restrict all parking to that which is p,raJ wit» the curo. . NOW, rHEREFORÊ,BE ITJSOL VED that City of 8t.Joseph shall require that parking of all vehicles within the corporar linùts on Second Aven,ue NW, State-Aid Route No. 101; First Avenue NW, State-Aid Route No. 102; Birch S· eet, State-Aid Route Nq. 103, and Ash Street, State-Aid Route No. 104, be parallel with the curb in accordance with the State-Aid Standards. sidewall ReQuest- 2nd A venue~W: The City received a request to consider installing sidewalk on the east side of 2nd Avtue NW. Bettendorf stated that the terrain of the property would make sidewalk difficult to .install. Howev T, when 2nd AvenueN'W¡ was reconstructe<i,a ledge was installed on the west side of 2nd Avenue NW for the possibilf,ty of sidewalk in thefuþ-e. The. Council was in general agreement to add sidewalk along the western side of 2nd 1venueNW... . ¡ , .. .. 81. Clou.d Trunk Sewer: The City received a letter from St. Cloud regarding the plans for the installation of trunk sewer ~ipes to serve future gro)vth on the east and southeast sections of the metropolitan area. Bettendorf stated that sinfe the City recently purchased additional sewer capacity allowing the city to pump 2.1 million gallons per . day,S1. Joseph wou1d.not need!to purchase additional space. . 8t. Joseph currently has enough pumping capacity to seITe r=~IY 25,oooremF~.....TIre wsee.ramedby.S, Clo~ hæ.' ._ter ._,ct on smen..sed Wmte.pm~ Hosch. tated that a letter needslto be forwarded to the Wastewater Advisory Board stating that 8t. Joseph does not need t purchase additional sBace. Further, the letter should state the City also. is against any deviation from establis ed policy forprovidingisewer capacity.- EI Paso SewerRe- Location: Bettendorf stated that he met with the owner of the EI Paso to discuss the relocation of the seWbline for their property) and the need to acquire easements for the installation of such. He further stated that he info edthe property owner that while the City will pay for the installation of the new main, it will be the respo ibilityoftheproperty o~er. Northl nd Plat Six: . Bettendor~ stated that the Council will need to determine if Northland Six will be completed as a City manced project. Based pn the fmancialprojections for the existing City projects, the City may not be able to providj, bonding for Northland ¡Six.. . The developer has stated that regardless of the financing mechanism he prefers tOinst111 the improvements as ajCity project. The C¡unCil recessed for 15mirutes at 8:20 PM. Graceview Estates: City Attorney John Scherer updated the Council on the status of the Memorandum of Under~tanding between the City of 8t. Joseph and the College of 8t. Benedict. At this time the College of 81. Benedict is. willing to . executtï . the. .lease agreement for the temporary. construction road and. discus s .. the . utility easem nts.· While they agree t4 the. easement, compensation for the easement has not been determined. The College iSObjtting to being assessed forthe proposed north access and would like assurance. from the City that they would not be assessed in the future.¡ Scherer stated that when meeting with C8B representatives two weeks ago he indicat6d the City could not w~ive future assessments, but would be willing to look at assessing the property based l on the! se or development of such; . At thi~ time it appears as if the City and College have reached an impasse. If the City wishes to pursue .the needed easem nts and right-of-way condemnation. may have to be considered. The condemnation process includes the I I DRAFT Pag~6 of 8 court appointment of three independent appraisers to determine the fair market value based on comparable sales. . The advantage to the City is that comparable sales are recent and it should be relatively easy to determine a fair market value. lfthe City is to pursue condemnation approximately 3 to 3.5 acres of property will be sought. Ehlert stated that the Council made a commitment to the neighborhood regarding the ingress/egress. He further stated it is his opinion that the construction road should be provided on the north access as construction companies are less likely to use the southern access. Hosch stated that in his opinion the City has exhausted all possible alternatives and therefore must pursue this course of action. Loso stated that he does not feel the City should pursue the north. access as we have previously indicated that we would be willing to wait for a period of two years. Hosch stated that while the City originally agreed not to pursue the north access, it was in compromise to receiving the southern utility easements and construction access. .Scherer stated that the City can continue to negotiate the easements and road right-of-way while preparing the necessary paperwork for condemnation. Before the proceedings can be filed, Bettendorf will need to prepare legal descriptions for the property sought to be acquired. Ehlert made a motion authorizing the City Engineer and City Attorney to prepare the necessary papers to begin condemnation proceedings for the securing of utility easementsand.road right-of-way from the College of 8t; Benedict. The motion was seconded by Rassier and passed unanimously. Ordinance Amendments - Sign and R3 Multiple Family: Loso made a motion to table the proposed Ordinance Amendments until May 20, 2002. This meeting will be a joint meeting between the City Council and Planning Commission to discuss the proposed modifications. The motion was seconded by Ehlert and passed unanimously. Department Head Reports - Public Works Road Restrictions: Public Works Director Dick Taufen discussedroadrestrictionson local roads. Roads that are . not posted are considered seven ton roads. Taufen requested the City consider posting residential roads as five.t0n roads. The Council requested that Taufen and Bettendorf prepare a map indicating maximum tonnage for all roads and the cost to sign roads that are less than seven ton. 2nd Avenue NW Sidewalk: Taufen stated that it is his recommendation that the residents along 2nd Avenue NW be polled as to whether or not they are interested in sidewalk. The residents on Ash Street East were surveyed and he encouraged the Council to be consistent in their decision making process. Baseball Park Parking Area: EWert stated that he would like the Council to consider and overlay of the street by the baseball park area as it is in dire need of repair. Loso stated that it is his und~rstanding that the road has· deteriorated to a point where overlaying the road is no longer an option. Taufen recommends installing a catch basin to lengthen the life of the road. Department Head Reports - Police Department Update: Police Chief Pete Jansky reported on the following: · He will be out of the office rrom May 13 to May 18. · Two candidates were interviewed for part-time employment. Backgroundèhecks wilL be completed in approximately two weeks, at which time he will report back to the Council. · Reported on the good relationship with the student bodies rrom St. Ben's and St. John's and anticipates an uneventful senior farewell. MAYOR REPORTS St. Cloud Area Planning Board: Hosch stated that he recently attended the St. Cloud Area Joint Planning Board where the Comprehensive Plan for the City of St. Augusta was discussed. Affordable Housing will be the topic for the next. . I DRAFT Page 70f 8 i . Mavor's unch: Hosch attended the Mayor's Lunch where the main topic of discussionwas senior farewell. The main eve1t will again be held at tJte Del-Win Ballroom. The meeting was also a farewell for Jim Hardwick who has taken a new position in Montana.: ~ MillstreaL· Arts Festival: : Hosch stated that. he is part of a committee attempting to move. the. Millstream Arts Festival rCk to the City of St. J9seph~ The festival was originally started by the St. JosephChamber of Commerce and the e ent has grown to 3000 r¡articipants. COUNCIL REPORTS SCHNElfER i Park Board - NòrtIûand Plat SixJschneider roported that Te4 Scbmid ~f Lumber One Av"1' appe"edbefore the Park Boird to discuss the park dedication r~quirement for Northland Plat Six. . Schmid requested the Park Board consider installing a poolin the ~orthland area. The Park Board agreed to investigate the costs and types of pools. The main. factors to consider are cost and liability. Ehlert rel~uested that theparkBohrd consider a pool as ma~y residents have requested some type of water park. The pool dOT not need to be. in Nortlfand and alternative locations should be considered. Wobegon Trail: Schneider reported that members from the Wobegon Committee met with a representative from the nep:!", of Nabll~ Resourc"reg"mng the. grant ,ubnu~l for the proposed Welcommg C=ter. While the grants h ve not been awarded the City is in the final round of candidates. Town/ . own Baseball Tourname~t: Schneider reported that the 2nd Annual Town/Gown Softball Tournament will be hel~t" Ma~ 4 mdMa~5 "jlUudrniseris a cooperative effort b<twee~ the StJo,epb P"k Bo"d, St. o'eph Recrea on Association and St. John's Student Senate. , . :~E'T F T Ehl !. d h ·th M' FTC'· h d d f: T amtenance aCl l: ert ~eporte t at e amtenance aCl Ity OIllil11ttee as meet an toure a aCI Ity sinùlar 0 the: one proposed for ,St. Joseph. A final proposal.will be presented to the Council for consideration.and financi g. The Council agreed to meet in special session on Tuesday, May 15 at 6:30 PM to discuss the facility and financi . g options. i Fire Bdard: EWertreportedthat the Fire Board meet on May 1, 2002. The new ladder truck has arrived and has been p*tinto. service. The truc~ being replaced has been advertised for sale with a bid opening scheduled for May 15, 2002. . Ehlert reported tha~ representatives from the Fire Board will approach S1. Wendel Township regarding an outstanding amount due on their fire contribution for the year 2001. Minne Iota Street >Buildin Ri air: . EWert requested. that. the. City require the property owner of the former Laun omatbe required to repair the broken window. The window has been broke for more than a year and does not prdsent a good image on Millnesota. Street. , I Rental House - Clinton Villa é: EWert expressed frustration with the property located on the comer of 6th Avenue NWa d County Road 2. The property currently has a camper parked on the front yard for sale. Additionally Ehlert reques ed that the propertyo~er be notified that the front yard needs to be seeded or sodded. Ehlert stated that he triedt contact the property o~er without success. Recre tionAssociation: The Recreation Association will be hosting the State Softball Tournament this year. The tourna ent will be held the weekend ofJu1y 27, 2002. r , r I I , ! . j ¡ i I I j DRAFT Page 8 of 8 Administrator/Clerk Reports Excess Right-of-way. 12th Avenu NE: Weyrens reported that she hilS heen contacted by a property ownerrequesting . to purchase the surplus 12th Avenue NE right-of-way. The property is located east of 12th Avenue and south of County Road 75. The Council was in general agreement to consider the. sale of such and requested additional information. League Annual Conference: Weyrens reported that the League of Minnesota Cities Annual Conference is scheduled for June 18 - June 21. The Council authorized all Council Members to attend the conference. The regularly scheduled Council meeting of June 20 will be moved to June 27. Adjourn: Loso made a motion to adjourn at 9:30 PM; seconded by Hosch and passed unanimously. Judy Weyrens Administrator/Clerk . . ..=I 1'2oo25'h A""" So",h, P.O. Box 1717, St. ","d, MN 59302-1717 .320.229.4300 320.229.4301 rAX ! architecture . engineering . environmental . transportation . . ¡ , I May 8, 2 02 RE: St. Joseph, Minnesota 2002 Business Park Improvements SEH No. A-STJOE 0212 70 Honorab eMayor and City Council c/o JudyWeyrens ' City Adpinistrator City of St. Joseph 25 COlle~eAvenueNorth i P.O. Bo 668 .. i St. Jose h, MN 56374-0668 Dear M yor and Members of it he City Council: Bid. s w efe..o. .p.ene....d..l.n the C ity.I.....:..,...H..a 11 at 10'.30 a.m. 0.. nP rida.y ,M a Y,.,3..,2002,forthe a bov.e-re. .ferenced improve .ent. The low. bid was. submitted by Molitor Excavating, Inc; of Waite Park, Minnesota. A . complet tabulation of bids is enclosed.· , . In my ~pinion, Molitor Excavating,. Inc. is the lowest, responsive, ,Jespon~ible bidder and I recommend awardto them based on their bid of $479,797.86. ' Ple&J"+n~t môif YQU havt any questions. Sincerely, : r.~~ 10 eph . 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Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation · May 8, 2002 RE: St. Joseph, Minnesota 2002 EastBaker Street Lift Station SEH No. A-STJOE 0211 70 Honorale Mayor and City Council c/o Judy Weyrens ! City Administrator : I . , City of St. Joseph 25ColldteAVenueNorth i P.O. BOJ 668 : St. Jose, h,MN.56374-0668i Dear Ml~()r ~(¡ Members o~ the CiWCouncil: Bids we~ open~intJ¡e CitJfHa11 at 11:00 !Lm. on Friday, May3, 2002, for th~ above-referenced lmprovynt: Thel?w bidw~sUbuntWd by ~ L. ~son Excavating, mc. of S1. Goud, Mlunesoœ. A comp ete tabulation of bids is enclosed. , The. bi~s for this project caflle· in above the Engineer's Estimate of $140,941.00. The primary differenfeis in the sanitary s~wer items (+$12,938), and in the street items (+$6,676).The increased · costoT liftstatiOn~œm3io)appears to ~ due to the depth and difficulty mdewa¡ermg (Item 2) ~he site. The increase in the ~treet items appears· due to the. small size of the overall project. i The totf costof the. project,¡including engineering, is projected to be $186,000. This assumes no finanClr:! hedPro~edla COStiptheOn~na1.caPi~hnProvement Plan of.$I40,~. .This ~lan did not include cutting into East Baker Street, which I decided to do during the project design. I believe it is important to pro!ceed with the project. . In my o~inion, Larson Excav;ating Contractors, Inc. is the lowest, responsive, responsible bidder and ! reC9rndaward tothemlbaSed on their bid of$ 161 ,840.50. Please 'ontact me if you ha~e any questions. I Sinssr' ~ ! djg , c: Ric lard L. Pedersen, SEH (w/enclosure) · w:\stjoe\0211~corr\L-city recommend-050602.doc ' Short Elliott HJndrickson Inc. . Your Trusted Resource . Equal Opportunity Employer I j I ~(fH 1200 25TH A VENUE SOUTH. P.O. BOX 1717, ST. CLOUD. MN 56302-1717 320229-4300 800572-0617 Pagel I TABULA ION OF BIDS . PROJECT NO.:' A·STJOE 0211 NAME: 2002 EAST BAKER STREET LIFT STATION OWNER: ST. JOSEPH, MN , BID DATE: FRIDAY, MAY 3, 2002 @ 11 :00 A.M. 1 2 R.L. LARSON EXC., INC. LANDWEHR CONST UNIT COST TOTAL UNIT COST TOTAL 1 1.00 2 1.00 LS DEWATERING, $15,000.00 $15,000.00 $21,500.00 $21,500.00 $25,000.00 $25.000.00 3 1.00 LS TRAFFIC CONTROL $2,000.00 $2,000.00 $1,000.00 $1,000.00 $1,500.00 $1,500.00 4 270.001 LF SILT FENCE $3.00 $810.00 $2.50 $675.00 $2.50 $675.00 5 SY BITUMINOUS PAVEMENT $5.00 $2,000.00 $2.00 $800.00 $3.00 $1,200.00 4~1 REMOVAL i 6 80.0 LF SAW-CUT BITUMINOUS $3.50 $280.00 $3.00 $240.00 $3.00 $240.00 PAVEMENT 7 180.0 LF REMOVE CURB & GUTIER $5.00 $900.00 $2.50 $450.00 $5.00 $900.00 . 8 1.0 LS REMOVE YARD HYDRANT, $750.00 $750.00 $500.00 $500.00 $1,460.00 $1,460.00 VALVE & SER~f CE, INSTALL BRASS PLUG! 9 1.0 EACH RELOCATE SIGN $100,00 $100.00 $100.00 $100.00 $150.00 $150.00 10 1.00 LS ABANDON E~ISTING LIFT $5,000.00 $5,000.00 $3,000.00 $3,000,00 $2,430.00 $2,430.00 STÀTlON , 12 GAL BITUMINOUS, MATERIAL FOR $2.00 $60.00 $1.00 $30.00 $1.00 $30.00 TACK COAT ' 13 TON 2350 TYPE L \(NW35030B NON- $33.00 $1 ,650~00 $47.00 $2,350.00 $45.00 $2,250.00 WEAR BITUMINOUS 14 CY CLASS 5 AGGREGATE BASE $20.00 $2,240.00 $21.00 $2,352.00 $19.90 $2,228.80 ¡ 15 294.0 CY COMMON EX,CAVATION (PQ) $6.00 $1,764.00 $12.00 $3,528.00 $5.20 $1,528.80 2$f 16 CY GRANULAR BORROW $8.00 $1,912.00 $8.00 $1,912.00 $9.10 $2,174.90 SY 6" CONCRETE PAD $30.00 $5,340.00 $40.00 17 178,Or $7,120.00 $38.00 $6,764,00 LF CONCRETE GURB & GUTIER $7.50 $1,350.00 $15.00 $2,700.00 18 180T $14.00 $2,520.00 . 19 EACH ADJUST MANHOLE $100.00 $100,00 $400.00 $400.00 $130.00 $130.00 1.00 w:\STJOE\0211 \ pecs\bldtab,xls 9/7/02 I r I I j I I ~SeJ 1200 25TH A VENUE SOUTH, P.O. BOX 1717, ST. CLOUD, MN 56302-1717 320229-4300 800572-0617 Page 2 I I TABULA lilON OF BIDS · PROJECT NO.: A-STJOE 0211 NAME: 2002 EAST BAKER STREET, LIFT STATION OWNER: ST. JOSEPH, MN BID DATE: FRIDAY, MAY 3, 2002 @ 1.1 :00 A.M. 1 2 ENGINEER'S ESTIMATE R.L. LARSON EXC., INC. LANDWEHR CONST ITEM QUANTITY UNIT DESCRIPTION UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL l, . :.:<. " .. ~. .. 8" PVC SANITARY SEWER, SDR 26 21 87.00 LF 10" PVC SANIT¡ARY SEWER, $50.00 $4,350.00 $64.00 $5,568.00 $41.00 $3,567.00 SDR 26 i 22 150.00 LF 6" DUCT IRON, CLASS 52 $20.00 $3,000.00 $26.00 $3,900.00 $43.60 $6,540.00 FORCEMAIN 23 20.00 LF 8" DUCT IRON CLASS 52 $25.00 $500.00 $36.00 $720.00 $45.70 $914.00 SANITARY SEWER 24 1.0: EACH CONSTRUCT SANITARY $1,500.00 $1,500.00 $2,200.00 $2,200.00 $1,950.00 $1,950.00 SEWER MANI-jOLE, 48" DIA (0'- 01') 25 LF EXTRA DEPTH MANHOLE $100.00 $1,500.00 $100.00 $1,500.00 $123.00 $1,845.00 26 LF 8" OUTSIDE D,ROP $200.00 $800.00 $160.00 $640.00 $600.00 $2,400.00 CONNECTIOI\! , · 27 EACH CONNECT TQ EXISTING $1,500.00 $1,500.00 $1,200.00 $1,200.00 $780.00 $780.00 SANITARY SEWER 28 EACH CONNECT TO EXISTING $1,500.00 $1,500.00 $800.00 $800.00 $780.00 $780.00 FORCEMAIN ; , 29 LB DUCTILE IRON FORCEMAIN $3.00 $1,140.00 $5.00 $1,900.00 $4.60 $1,748.00 FITTINGS 30 LS $65,000.00 $65,000.00 $75,000.00 $75,000.00 $73,800.00 $73,800.00 32 LF $20.00 $860.00 $28.50 $1,225.50 $43.60 $1,874.80 33 EACH HYDRANT $2,000.00 $2,000.00 $1,650.00 $1,650,00 $2,000.00 $2,000.00 34 EACH 6",GATE VALVE & BOX $600.00 $600.00 $580.00 $580.00 $590.00 $590.00 , 35 LB WATER MAIl'! FITTINGS (DUCT $3.00 $375.00 $4.00 $500.00 $4.60 $575.00 IRON) · GRAND TOTAL BID $140,941.00 $166,055.30 ¡ , , w:\STJOE\0211 \ pecs\bidtab.xls 5/7/02 I , i I "SfH ,"'""'"",, eo,,, I I . TABULA ION OF BIDS I . PROJECT NO.: A-STJOE0211 NAME: 2002 EAST BAKER STREET LIFT STATION OWNER: ST. JOSEPH, MN , BID DATE: FRIDAY, MAY 3, 2002 @ 11¡00 A.M. 3 4 BARBAROSSA & SONS S.J. LOUIS CONST ITEM QUANTITY UNIT DESCRIPTION UNIT COST TOTAL UNIT COST TOTAL 3 1.0 LS TRAFFIC CONTROL $1,000.00 $1,000.00 $800.00 $800.00 4 270.0 LF SILT FENCE! $4.00 $1,080.00 $2.50 $675.00 j I 5 SY BITUMINOUS PAVEMENT $4.00 $1,600.00 $2.05 $820.00 REMOVAL r 6 80. LF SAW-CUT BitUMINOUS $3.00 $240.00 $4.50 $360.00 PAVEMENT i 7 180.0 LF REMOVE CURB & GUTTER $5.00 $900.00 $5.00 $900.00 . 8 1.0 'LS HYDRANT, $600.00 $600.00 $500.00 $500.00 , INSTALL 9 1.0' EACH $150.00 $150.00 $100.00 $100.00 10 1.0 LS $8,500.00 $8,500.00 $7,600.00 $7,600.00 12 GAL BITUMINOUS! MATERIAL FOR $1.00 $30.00 $2.50 $75.00 TACK COAT; ! 13 TON 2350 TYPE LVNW35030B NON- $45.00 $2,250.00 $74.00 $3,700.00 WEAR BITUIv1INOUS 14 CY CLASS 5 AGGREGATE BASE $20.00 $2,240.00 $16.00 $1,792.00 . " , 15 CY COMMON EX¡CAVATION (PQ) $4.00 $1,176.00 $5.25 $1,543.50 , 16 CY GRANULAR BORROW $8.00 $1,912.00 $13.00 $3,107.00 17 SY 6"CONCRETE PAD $38.00 $6,764.00 $42.00 $7,476.00 18 LF CONCRETE CURB & GUTTER $14.00 $2,520.00 $19.00 $3,420.00 . 19 EACH ADJUST MANHOLE $150.00 $150.00 $250.00 $250.00 I I w:\STJOE\0211 \ pecs\bldtab.xls i 5/7/02 , ~paJ 1200?5THAVéNL Page 4 TABULATION OF BIDS i . PROJECT NJ.: A-ST JOE 0211 I NAM:: 2002 EAST BAKER STREET LIFT STATION OWNE : ST. JOSEPH, MN I BID DAT~: FRIDAY, MAY 3, 2002 @ 11:00 A.M. ITEM QUANrL 3 4 BARBAROSSA & SONS S.J. LOUIS CONST UNIT COST TOTAL UNIT COST TOTAL 8" PVCSANíTARÝSEWER, SDR 26 I , 21 LF 10" PVC SANITARY SEWER, $71.00 $6,177.00 $44.00 $3,828.00 SDR 26 22 LF 6" DUCT IRON CLASS 52 $24.00 $3,600.00 $27.00 $4,050.00 FORCEMAIN 23 LF 8" DUCT IRQN CLASS 52 $76.00 $1,520.00 $60.00 $1,200.00 SANITARY SEWER i , 24 EACH CONSTRUCT SANITARY $1,950.00 $1,950.00 $1,900.00 $1,900.00 SEWER MANHOLE, 48" DIA (0'- 01Î 25 LF EXTRA DEPTH MANHOLE $120.00 $1,800.00 $125.00 $1,875.00 26 4.0 LF 8" OUTSIDE DROP $190.00 $760.00 $310.00 $1,240.00 CONNECTION r . 27 1. 0 EACH CONNECT TO EXISTING $1,200.00 $1,200.00 $1 ,200.00 $1,200.00 SANITARY ~EWER I 28 1.0 EACH CONNECT TO EXISTING $600.00 $600.00 $1,500,00 $1,500.00 FORCEMAIN' , \ j 29 380.0 LB DUCTILE IRON FORCEMAIN $2.00 $760.00 $4.25 $1,615.00 FITTINGS i 30 1.0 LS SANITARY SEWER LIFT $87,400.00 $87,400.00 $125,000.00 $125,000.00 STATION 32 43.0 LF 6" WATER MAIN - DUCT IRON $26.00 $1,118.00 $31.00 $1,333.00 CLASS 52 33 1. ° EACH HYDRANT $1,900.00 $1,900.00 $1,900.00 $1,900.00 34 1.0 EACH $600.00 $600.00 $530.00 $530.00 35 125.' 0 LB $2.00 $250.00 $4.10 $512.50 . GRAND TO~AL BID $184,827.00 $225,062.00 w;\STJOE\0211 specs\bidtab,xls 5/7/02 . ~Rajkowski 11 Seventh Avenue North I . t;t~~~~~~~! Ltd. P.O. Box 1433 I May 2, 2002 St. Cloud, MN 56302-1433 ¡ ! 320-251-1055 Ms. JudyWeyrens r Toll Free 800-445-9617 I Clerk Administrator of the City ofSt. Joseph 25 College A venue North Fax 320-251-5896 I P.O. Box 668 I St. Joseph, MN 56374 I rajhan@rajhan.com RE: Prepayment of Sewer and Water Hook-up Fees www.rajhan.com Our File No. 21793 I Dear Judy: I I have reviewed the ordinances regarding the sewer and water hook-up fees, Ordinances r I 42.4, Subd. 2 and 41.2 respectively. Both ordinances contain language requiring the ! hook-up fees to be paid "prior to" connection. Nothing in the ordinances limits how far r . I in advance a developer may pay these fees. The ordinances do reserve the right to re- I compute the hookup charge, but only in the event of a significant change in use of the I property from that stated at the time of application for service. As they stand now, the I ordinances do not prevent developers from coming in and paying for these hook-ups , I well in advance ofthe need for service in order to avoid higher fees down the line. r I Frank J. Rajkowski .. I Gordon H. Hansmeier I My suggestion is that both ordinances be amended to provide that the hook-up charge be ! paid upon substantial completion of the building or upon issuance of the certificate of Frederick L. Grunke , occupancy. I have enclosed the suggested language changes. I Thomas G. Jovanovich· , , I Please let me know if you have any questions or concerns regarding my suggestions. John H. Scherer· , , , Paul A, Rajkowski' I Very truly yours, Kevin F. Gray I , William J, Cashman , I Richard W Sobalvarro Patrick J. Larkin I I ! Susan M. Dege I LeAnne D, Bartishofski I SMD/nrg Enclosures n .J. Rodlund I Sarah L. Smith Frank J. Rajkowski and Richard W Sobalvarro are admitted to practice in North Dakota. Gordon H, Hansmeier in North Dakota and Wisconsin, Paul A. Rajkowski and Sarah L Smith in Wisconsin, and William J. Cashman in South Dakota, · Member of American Board of Trial Advocates, ·Qualified ADR Neutral. Ordinance 42.4 Subd. 2: Sewer Hook-up Charge: Any person connecting to the sewer system shall pay a sewer hook-up charge (connection charge) as authorized by Minn. Stat. § 444.075, . Subd. 5. The sewer hook-up charge shall be based on an equitable formula including the replacement cost of the then existing Wastewater Disposal Facilities and the amount of past individual assessments levied to finance construction of the facilities. The amount of the sewer hook-up charge may be established and adjusted from time to time by resolution of the City Council, and separate charges may be established for various types of users as deemed appropriate by the City. Sewer hook-up charges shall be paid to the City Clerk in full AT THE TIME A CERTIFICATE OF OCCUPANCY IS ISSUED. IN A SITUATION WHERE NO CERTIFICATE OF OCCUPANCY IS REQUIRED, THE CHARGES SHALL BE PAID UPON SUBSTANTIAL COMPLETION OF THE BUILDING. In the event the use of property connected to the sewer system is significantly changed, the City of St. Joseph reserves the right to re-compute the appropriate sewer hook-up charge and assess an additional charge using the method of computation and the charges then in effect and established by resolution of the City Council. If the change in use results in greater waste water production that occurred prior to the change in use, the City may assess an additional hook-up charge and condition the issuance of a building permit, approval of a conditional use permit, or re-zoning (as necessary for the change in use of the property) upon payment of the additional hook-up charge. The amount of the hook- up charge shall take into consideration credit for the sewer usage to which the. property was entitled by virtue of the original connection and prior use.A significant change in use which increases waste water production occurs under any of the following circumstances: (a) a change from a single family or two-family use to multi-family use, commercial (business) use or industrial use; (b) change from commercial (business) use to multi-family or industrial use; (c) a . change from multi-family use to industrial use; (d) a change from one industrial use to another, or a change in the industrial operation, which increases water consumption by more than 500 gallons a day as compared to the prior use. Ordinance 41.2: WATER HOOK-UP CHARGE. The property owner shall pay to the City Clerk a water hook-up (connection) charge AT THE TIME A CERTIFICATE OF OCCUPANCY IS ISSUED. IN A SITUATION WHERE NO CERTIFICATE OF OCCUPANCY IS REQUIRED, THE CHARGES SHALL BE PAID UPON SUBSTANTIAL COMPLETION OF THE BUILDING. The hook-up charge shall be determined from time to time by the City Council, based upon the past costs absorbed by the residents of the City for the constrlictionÙf that part of the water system to which the applicant seeks connection. Proceeds from the water hook-up shall be held in a fund for use in future construction repairs or modification of the City water system. In the event the use of property connected to the water system is significantly changed, the City of St. Joseph reserves the right to re-compute the appropriate water hook-up charge and assess an additional charge based upon the method of computation and the charges then in effect and established by resolution of the City Council. If the change in use results in greater water consumption than occurred prior to the change in use, the City may assess an additional hook-up charge and condition the issuance of a building permit, approval of a conditional use permit, or re-zoning (as necessary for the change in use of the property) upon payment of the additional hook-up charge. The amount of the hook-up charge shall take into consideration credit for the water usage to which the property was entitled by virtue of the original connection and prior use. A significant change in use which increases water consumption occurs under any of the . J ' , followi g circumstances: (a) a change from a single family or two-family use to multi-family · µse, comcrcial (bµsi~ess ~e) or indµstrial µse; (b) changefj-om cOlnmercial (bµsiness )tlSe to mUltt-farlly or mdustnal uSy; (c) a change from multI-famIly use to mdustnal use; (d) a change from one industrial use to another, or.a change in industrial operation, which increases water consumþtion by more than spa gallons a day as compared to the prior use. , · i ! · . . The Restated Bylaws ofthe St. Joseph Volunteer Fire Department Relief Association Restatement Effective [insert final date of approval] , . ARTICLE I- NAME Section 1.1. Name. The name of this association is the St. Joseph Volunteer Fire · Department Relief Association. ARTICLE II-PURPOSE Section. 2.1. Purpose of Association. This instrument constitutes the Bylaws of the St. Joseph V olunteer Fire Department Relief Association, hereinafter referred to as "Association," adopted for the purpose of regulating and managing the internal affairs of the corporation andshaU serve as the written pension plan for the relief association. The Association is a governmental entity that receives and manages public money to provide retirement benefits for individuals providing the governmental services offirefighting. The objectives of the plan shall be to provide service pensions and ancillary benefits to members and dependants of the City ofSt. Joseph Municipal Fire Department, hereinafter "Fire Department". All benefits issued by this association shall be governed by these bylaws and federal and state laws. ARTICLE III - GENERAL DEFINITIONS AND SERVICE PROVISIONS Section 3 .1. Surviving spouse. The term "surviving spouse" means any person who was the · dependent spouse of a deceased active member or retired former member living with the member at the time of the death of the active member or retired former member, for at least one year.prior to the date on which the member terminated active service and membership. Section 3.2. Fiduciary responsibility. In the discharge oftheir respective duties, the officers and trustees shall be held to the standard of care and all other statutory requirements enumerated in Minn. Stat. §356A et. seq. No trustee of the Association shall cause the relief association to engage in a transaction, if the fiduciary knows or should know that a transaction constitutes one of the following direct or indirect transactions. a. sale or exchange or leasing of any real property between the relief association and a board member; b. lending of money or other extension of credit between the relief association and a board member or member of the relief association; c. furnishing of goods, services, or facilities between the relief association and a board member; or d. transfer to a board member, or use by or for the benefit of a board member, of any assets of the relief association. Transfer of assets does not mean the payment of relief association benefits or administrative expenses permitted by law. Section 3.3. Beneficiary. Pursuant to Minn. Stat. §424A.05, the beneficiary under this plan, that is entitled to reœive a benefit following the death of an active, disabled, detèrred or early vested · member. The benefit shall be paid to the following persons, in the following succession: I a. The suryivingspouse, uno surviving spouse, I . b. The surviving child or children in equal shares, and if no surviving child or children, ! c. Anyancil~ary survivor's benefit shall be paid to the beneficiary identified in 'Nfiting, ~n forms supplied by the Secretary, and if no beneficiaryis identified, í d. To the estate, as a funeral benefit. Section 3.4. Board ofTrustbes. The Board of Trustees of the Association as specified under Mio,n,¡tatc §424A.04, The~e shall be threeex·óffjcio members. The three ex officio ITustees shall be the mayor, the city fµ1ancedirector, and the chief of the municipal fire department. Sec!1O n 3.5. Breaks in Servi~ec A. reri0d 0 ft,me in wl1Ích. (he memberdoesnÔ( cO mpÍy w;ili the active service requirements of this association or the tire department. Any member returning from a break~inService!)lust rerruûn in active service equal in tÌI!)e!o the.breakin service in ord~rto qualify, or any pension incr~aseshaving occurred during the time. If this requirement is not met prior t9 the individual's resi~hation, the retirement benefits will revert to those in effect at such time the break in service began. A break in service does not include an approved leave of absencJ, pursuGinttoJhesebylaws, the Fire Department's Standard Operating Procedures. or state/fel etallaw; , i , I e Sectio 3.6. Y ear of Active. Service.. For purposes of computing benefits, service pensions payabl or calculating vestÚfg requirements, a year of service shall be defined as a period 002 full mon~h (ofactive servic~ in the Fire DePa:tment. Service pensions will be prora.ted monthly for ftaChor years of se)"Vlce pµrsuant !o Mmn. Stat. § 424A.02,Subd. 1. Sec(Ìü j 7. Active seryicerTbe active perfo rJIJanCe ø f fire surrressio n dutieóq r the supervisio n of tire uppression duties. The performance of suppression or supervision of fire suppression duties eludes meeting the requirements of Fire Department's Standard Operating Procedures and R les and Regulations.) Annually, the tire chief shall submit a writteIl certification to the board ,ftrus~eesthat shall certify members' active service. S~ch certification shall be required to be sub 'ttedfor approval by the board of trustees, by January 30 of each year. Sectior 3.8. Trustees. Th1individuals designated as such by Minn. Stat. §424A.04 and by virtue of eleled 0 ffico, those tha!1 quali:lj1 ,sthe ex-o fficin trustee. Sectio 3.9 ,Go mes(Ìc ~s~~nS9rder.Any judgment, decree or 0 rder (jpcludlng appro val of a properity settlernentagreen}ent) that complies with the provisions of Minn. Stat. §§S518.58, 518.5 1, or 518.611. ' I ARTICLE IV- MEMBERSHIP I . S~cti0l 4.1. Eligibility, f?r ¡Membership. ~n~ re~ular act~v~ member of the St. Jos~ph Volunteer FIre gepartment are ehglbl~ for membershIp U). thlS.As~oc1atlOn.Members qf the FIre Department shall ot apply for active niembership statt+s 4J1Ü} t~y have completed their probationary period. 2 ¡ I Upon approval of the ='t::='::-:'- application, such member shall accrue service credit for all active service while in pro bat:: ::¿-- :::nus. Section 4.2. Applicati::. :~:'~ i~mbership. Application for membership may be made at any . regular or special meet=~·: ::= Board of Trustees, and then laid over for one month for consideration. The J:,.iC2::n shall be reviewed for compliance with state statutory and plan requirements. If apprc:~. :::: ~pplicant shall be entered on the membership rolls. Section 4.3. Resignatic:. ::- ':::Julsion. Resignation or expulsion ftom the St. Joseph Volunteer Fire Department or mC';'=g =:11 the vicinity ofSt. Joseph to take up residence elsewhere, shall terminate membership:::' :,h-;: =-3mber so resigning, expelled, or removing; provided however that any member who has se:--:c ::::- at least the minimum number of years required by Article 9 of these bylaws for vestir:; ::- ;::-::::lon rights as an active member of the St. Joseph Volunteer Fire Department shall retair. ::s :--':::;"'Tlation, expulsion, or removal, subject to regulations which may be imposed :&om time ::: '=1~ ,"nICLE V - BOARD OF TRUSTEES Section 5.1. Board Co , .::::, n. The Board of Trustees shall be composed of the following: a President, a Vice Presi:.:::::." ";;cretary, a Treasurer, and 2 general trustees, each of whom shall be elected and qualifiec... ::: ::¡;: .:nnual meeting of the Association fi:om its members, and in addition, the statutory =:", ..: ~:J members; the Chief ofthe St. Joseph Volunteer Fire Department, the Mayor, and the Cit: =:::::, "dministrator of the City of St. Joseph. . Section 5.2. Elections. ~.: :::;- mnual election, two (2) general trustees shall be elected for tenns - of one (1) year. The p:-::::..::::::: :nd the treasurer shall be elected for two (2) year terms, in even numbered years. The"· ..,~:: :':'-::lòent and Secretary shall be elected tor two (2) year tenns in odd numbered years. If a \.'~:2..'C ~curs during the term of office of any officer or general trustee, the remaining member:: :' :¡;~ ")ard of trustees shall elect a member of the Association to serve for the unexpired term: :: :::.~.::;ated position. ,X;:-ICLE VI - DUTIES OF OFFICERS Section 6.1. President':: =>.:.::~. It shall be the duty of the President to attend and preside at all meetings of the Associ:.::o::: 2.:'1 the Board of Trustees. The President shall enforcethe due observance of the Artic;::: y' .:.:~orporation and the Bylaws and see that the officers properly perform the duties ass:.:. ,:·c :: ::em. The President shall sign all papers requiring signature. The President shall be a me::.ce:- :: ill committees and shall exercise careful supervision over the affairs of the associatic. ~..:.i'tionally, the President shall receive such salary as may be fixed fi:om time to time by tn: :;<~':::'. )fTrustees, subject to approval of the association, and payable :&om the Special Fund:: :_::' .:;.::ociation. Section 6.2. Vice PreSl: ::::: = uties. In the absence of the President, the Vice President shall . perform the duties of:.::,: ?-::::_=nt. In the absence of both the President and the Vice President it 3 shall b the duty of the Ass9ciation to elect a President pro tern, vvho. shall perform the duties . inciden to the office. I. Sectio 6.3. Secretary's Duties. It shall be the duty of the Secretary to keep a true and accurate recordbfthe proceedings of-all meetings of the association and of the Board of Trustees, The secret~ry shall keep a correct record of all amendments, alterations and additions tothe Articles ofIncorporationand Byla~sinaseparate book from the minute books of the association. The sec,etr shall cause due n9\Ìce of all special meetings of the Association and of the .Bo%d of Truste s to be given. The Secret~ shall keep a roll of membership with the date of joining, reSlg] Ion .and discharge. . The..þü0kSShall heat. all. tUn", open to. mspe,!!o n. hy the B03r1 ·0 f Truste s. The Secretary shkll prepare and file all reports and statements required by law. Also, the Se ¡retaryshall receive ~uch a salary. as maybe fIXed from time to time by.theBoard of Trust~1~' subjectto approval of the association, and payable from the Special Fund of the assocmtlOn. ¡ Sectio 6.4. Treasurer's Duties. It shall be the duty ofthe Treasurer to receive all monies belong g to the Associatioþ and hold thep:1 subject to the order of the. President. The Treasurer shall k ~p separate and distinct accounts of the General and Special funds, and shall prepare and presen~o .the Bo~j 0 fT ~s:ees. a filII anddetajjed s!atem.ent of the assetsandlmbrlities of each fund a· ually. Failing ill oblIgatIon the Treasurer may be unpeached and expelled from the Associftion.. TheTreasure~ shall deliver t hislher.successor in office, or any committees appointed by the Board of Trustees to receive the same, all monies, books, papers, etc., pertaining to saidloffice immediately upon the expiration of said term of office. .. The Treasurer shall prior to . enterin upon the dutiesof,his office, give a bondequaItoat least 10% of the assets of the Associ tion;however, the amount of the bond need not exceed $500,000. The bond shall b~ payabl from the special furid of the Association. Jointly with the Secretary, the Treasurer shall I prepar and file allreports~l1dstatements required by law. The. Treasurer shall receive such salary. s may be. fixed bytJie Boardo.fTrusteesfromtimeto time, subject to approvalo.fthe associ~tion; and payable from the Special Fund of the Association. In the absence of the Treasurer, the President sh').ll be an alternative signature for the purpose of issuing funds. .-;:....-'..,. I ARTICLEVII -MEETINGS j Sectio 7.1. Annual Meetmg. The annual meeting of the Association for the election.of officers andt stees, andother business shall beheld on the 2nd Tuesday of January in each year. If such day tàlls on a holiday, such!meetingshall be on the next following Tuesday. Sectio 7.2. Board Meetinb. The.· Board of Trustees shall meet at least four (4) times during the year. I I Sectio 7.3. SpeciaIMeet~gs. Special meetings of the association or the Bo.ard of Trustees may be calïd by the President, ?r two members of the Board of Trustees, and shall also be called upon writte I request of six (6) or more members of the Association. Merr.bers or trustees shall be notiíìe~ by the Secretary ot¡ such special meetings, and the subject of the meeting shall be stated in . such notice. i j I I I I I 4 I , Section 7.4. Quorum. A majority of the Board of Trustees then in office and forty percent (40%) of the members of the Association shall constitute quorum for the transaction of business at their . respective meetings. Less than a quorum may adjourn a meeting to a future time, which the Secretary shall make known to all affected members. Section 7.5. Parliamentary Procedure. All meetings shall be conducted in accordance with Robert's Rules of Order, as revised. Section 7.6.0rder Of Business 1. Call to Order 2. Ro 11 Call 3. Reading of minutes of previous meeting 4. Reading of Reports and Minutes of the Board of Trustees' Meeting. 5. Reports of Officers 6. Propositions for Membership 7. Reports of Special. Committees 8. Balloting of Members 9. Unfinished Business 10. Election of Officers and Trustees (Annual Meeting) 11. New Business 12. Adjournment Section 7.7. Location of Board Meetings. A meeting of the Board of Trustees shall be held at the registered office of the Association in the City of St. Joseph unless noticed for another place . within the state, as designated by the board. '. Section 7.8. Meeting Notices. A notice of every board of trustees meeting shall be sent or delivered . . ~ ';":/.,0,;. by the Secretary to each trustee including ex-officio trustees, at least 5, but not more than 30 days, before thè meeting, excluding the date of the meeting. Such notice shall set forth the date, time, place, and in case of a special meeting, the purpose. Section Section 7.9. Closed Meetings. The Board, at its discretion, may, determine the necessity to close meetings to the membership and/or general public for purposes of conducting business related to pending legal action, personnel matters or such other issues as permitted by Minn. Stat. §13D.01. ARTICLE VIII - DUES, DUTIES AND RIGHTS OF MEìvIBERSHIP Section 8.1. Member Fraud. Any member who shall, in the opinion of a majority of the Board of Trustees, fÌ'audulently claim benefits from, or defÌ'aud or attempt to defraud the association in any way, shall be suspended fÌ'om membership by the Board and shall forfeit all further rights to benefits from the Association. - 5 .- - - Section ~.2. Reinstatement Procedure. Any suspended member can only be reinstated upon theìr · application therefore in writing, presented at a regular or special meeting of the Association, accOrnPtnied by a sum ofmqneyequalto what they would have been required to pay the Associa~ionduring theperio~ of suspension had they not been suspended, plus a ren:statement fee of$S.Oa upon the. favorable }Tote of two-thirds (2/3) of the members present and votmg as such meeting If the applicationf()r reinstatement is rejected, the money accompanying the same shall be ret ed to the applicant. ; Section 8.3..Voting. EachrPember shall be entitled to one vote on any matter voted upon by the membership. Voting bypro?-y is not permitted. All votes, unless specific priorto the vote, shall be cond~cted by voicevote.j Ifa majority cannot be determined by voice vote, the Officer.in charge; fthevote shall ask for a show ofhaIlds. . ARTICLE IX -INVESTMENTS ~ . ¡ . . . 'Section 9.1. Fiduciary Duti¢s. Trustees shall discharge their duties in good faith and with that diligence and care which an ordinarily prudent person would. exercise under similar circumstances. sectJ 9,Z. HshaJI be the Juty of the Board ofTrustees to. prepare rnodesi)J1dplall$fbr th~ safe and prolfitable . investmenro~ the unappropriated funds 0 f the Association and whenever invest~ents are made, to in~estìgate and pass upon the securities offered and to attend to the · drawing and execution of necessary papers. The Board shall order an audit of the books and accoun£.ofthe Secretary ~ the rreas:er mmually,..accordmg.,to .¡aW,and. Shall. submit ,a written report' fthe condition of the Association to the members at the annual meeting. The investment of the nds of the Association shall be in the exclusive control of the Board of Trustees, in COnfO~i)J1ce willi state. sta!\rtes, the bylaws, i)J1dJheinyestmeI)tpo ¡icy attached b.ereto;. Tbe \ Board ; fTrusteesshall:~e~t with the Investment Committee. The members of the Board shall act as Jrusteeswith afiduc~ary obligation to the State of Minnesota, to the City ofSt. Joseph and tbe IÌ1e~bers oftbe Associa¡ion. Sectio 9.3. InvestmentCÖmrnittee. The Board of Trustees may designate two or more ASsoc\ !lon members to sit,on an investIÌ1ent committet!/Tbetreasurer, tbepresideniand an e~' OffiC~~rmbershaJ1s\t on \be committee.. The.investmentcomnrittee sball mvestigate and make reco endations to the bOÇlfd of suitable investments for Association funds among those permitedbyStatute, the bXlaws and the investment policy attached hereto. s,~C¡¡oL9:4,IJr(}ker'S Ce~ification' The board ottrus!ees sbaU cOmply witb Minn. Stat, §356Af06, Subd. 8bthat requires the relief association to provide annually to. any brokers, a writte statement ofinvestrPent restrictions pursuant to statute or the investment policy that apply tothe pecial fund. Upon r:eceipt of the written statement of investment restrictions, each broker handli ginvestments of the! Association shall acknowledge,inwriting annually the receipt of the Ír\vest ent restrictions.. Th~ acknowledgment shall contain a statement of the broker's agreement to hanl Ie the Association' sj investments pursuant to the written restrictions. · 6 , Section 9.5. Continuing Education. The board of trustees shall develop and periodically revise a plantòr continuing education for all members and officers of the board of trustees in order to . ensure that trustees keep abreast of their fiduciary responsibilities. New trustees shall be required to complete twelve (12) hours of continuing education in the trustee's first year of office. Thereafter, trustees shall comply with the board's plan for continuing educatìon. Section 9.5. Consultant Certificate ofInsurance. Before hiring or contracting with a consultant, a the Board of Trustees of the relief association must obtain a copy of the consultant's certificate of insurance. A consultant is an individual or firm providing legal or financial advice, including an actuary; attorney; accountant; investment advisor, manager, counselor, or investment manager selection consultant; pension benefit design advisor or consultant; or any other financial consultant. ARTICLE X - FUNDS Section 10.1. Funds. All money received fTom the Association shall be kept in two separate funds. Disbursements fTom the funds shall be in accordance with Minnesota Statutes and the bylaws ofthe Relief Association. Section 10.2. General Fund. The funds received by this Association from dues, fines, initiation fees, entertainment's, and other miscellaneous sources shall be kept in the General Fund of the Association on the books of the Secretary and Treasurer and may be disbursed for any purpose . reasonably related to the welfare of the Association orits members. Section 10.3. Funds received by this AssociatIon qualifYing as state aid received pursuant to law, all taxes levied by or other revenues received fÌom the city pursuant to law providing for municipal support for the relief association, any moneys or property donated, given, granted or , devised excluding fundraiser proceeds, by any person which is specified for the use for the support of the Special Fund, and any interest earned on the assets of the Special Fund, shall be .ê:,ccounted for, in the Special Fund. Any of the above mentioned revenue sources which may be directly deposited, donated or transferred to said fund, shall be kept in a separate account on the books of the Treasurer known as the Special Fund and shall be disbursed only for the following purposes. a. Payment of members' service pension benefits in accordance with these bylaws; b. Payment of ancillary benefits in accordance with these bylaws; c. Administrative expenses as limited by Minn. Stat. §69.80.; d. All other expenses ofthe Association shall be paid out of the General Fund. Section 10.4. All money belonging to the Association shall be deposited to the credit of the Association in such banks, trust comparues, or other depositories as the Board of Trustees may designate. The board of trustees shall make deposits in conformance with state statute and the investment policy, attached hereto. . 7 · Sec\ion ¡a.S. Linrirotionon $p~cial Fund Disburs~!I\~n\s.No moneyor funds ofth~ Special Fund of he Associationshalllbe disbursed except for those purposes specifically authorized by state statutes. ! S~ction ¡O.6.Linri!atìo~ on~eneralFun4 Disbursemen!s.. No money orfunds ofthe General Fund of the association shallþedisbursed for any purpose not herein provided for, unless authoriz d by the fayorable vpte of2/3 of the members present at a regular or special meeting of the asso iation; ARTICLE XI -APPLICATION FOR BENEFITS í Section 1.1. Applications f?r Service Pensions. All applications for pension benefits. shall be made in ¡ iting on fonns furnished by the Secretary. Section 1.3. ProcessforStibmitting All Applications. All applications for pensions shall be s\lbmitted to the Board of Tr.usteesat a regular or special meeting of the board. Applications shall be rerified by an oath of the applicant and shall state the age of the applicant, the period of service in, and the date ofre~irement nom theFire Department, the length of time the applicant has. bee) a member ofthe As;sociation, and sµch o\her information "-' the Board 0 fT rustees may require.; · . Section 11.4. Approval bYB~ard ofTrustees Nö anciljarybeneñ!s or pensions shall be paid until the applfcation therefore has j beenapproved by a majority vote of the Board of Trustees. Decisiof of the board shall-be final as to the payment of such benefits or pensions. Exceptthat decisions. of the board shall be appealble in accordance with Article XVII - Procedure for Review. Nopersbnreceiving a pensi9n shall be paid any other benefits by the association. Section 11.5. Notice of intent to retire. It shall be the duty of each member who intends to retire and req .est a service pension rromthe association, to file a notice of intent to retire. Such notice shall be in writing and shall be filed the Secretary not less than 6 months (180 days) prior to the date of etirement and subm.fssion of applicationfor service pension. Uporrreceipt of a notice of intent t retire, the Secretary shall provide any notices to the applicant as required by state or federal aw with respect to pension or benefit payments. í , , ! í , ! ARTICLE XII 7" SERVICE PENSIONS Sectio 12.1. Lump Sum Service Pension. The exclusive pension benefit provided by the Assoc ation shalL be a defu1edbenefit lump sum service pension that is.paid based on the memb rs year of active sertice. Upon meeting the requirements in Section 2 ofthis article, the memb r shall be paid the base sumfor each year that the member has served as an active member r . .... . of the fire department. The base sum for purposes of penSIon benefits or other benefits as I · allowed by these bylaws, s~aU be as stated in App~ndix A which is incorporated into these 8 , bylaws by reference herein. Section 12.2. Service Pension Eligibility. To be eligible to receive a service pension a member . must meet all of the following requirements. a. Be at least 50 years of age; b. Have retired from the Fire Department of the municipality; c. Have completèd at least 10 years of active service with such department before retirement; and d. Have been a member of the Association in good standing at least 10 years prior to such retirement. ARTICLE XUI - Al'\fCILLARY BENEFITS Section 13.1. Survivor's Benefit. Following the receipt of a lump sum death benefit neither a member's surviving spouse or estate is entitled to any other or further fmancial relief or benefits fÌ'om the Association. A member's Beneficiary shall be eligible to receive a benefit upon the death of a deferred, disabled, active, or retired Member who has not yet received his or her full retirement benefit. a. Upon the death of an active member or disabled member who has not yet received his or her disability benefits, who is in good standing, the association shall pay to the member's benefit, the base sum for each year of active service that the member served as an active member of the fire department. b. In the event that the death occurs after the member has terminated or retired . fÌ'om the Fire Department, only the vested_portion of the pension, as determined under Article XV, shall be distributed. c. In no circumstances, shall the member's survivor's benefit be less than the base sum multiplied by five years. Section 13.2 Permanent Disability Benefits. A member who is permanently disabled fÌ'om being an active firefighter on the Fire Department may be eligible for a disability benefit in lieu of retirement. Upon approval of the Board of Trustees pursuant to this section, the following disability benefits will apply. A member who is permanently disabled with a service-related disability shall be eligible to collect a disability benefit in an amount equal to the member's full years of active service on the Fire Department multiplied by the base sum pension benefit. The member shall be eligible to receive the disability benefit immediately upon approval of the Board of Trustees. a. Limits. A.ny such disability benefit paid in accordance with this section shall be in lieu of all rights to further service pension and survivor's benefit. b. Disability defined. Disability is defmed as the inability to engage in performance of his\her duties as a firefighter by reason of a medically determinable physical or . 9 -" psychological impairment that is· certified by a physician, surgeon or chiropractor acceptabletothe¡board of trustees, which can be expected to last tor a continuous . period of not less than twelve months or can be expected to result in death. i Reports Requireq. No member shall be paid disability benefits except upon the. written report ofa physi~ian, surgeon or chiropractor ofthe member's choice. Thisreport shall set forth the: diagnosis and prognosis of the disability, disease or injury of the member. Each s~ch report shall be filed with the association. Procedure. All applicåtionsfor disability benefits shall be made within six months after such applicant has ceased to be an active member of the fire department. Written application shallre made to the Board setting out the nature and cause of such disability. This application shall be under oath by the member.or his or her immediate family. .The application shall be tabled until the next meeting so that the applicantmay be examined by a physician, surgeon or chiropractor of the member's choice. The physician,surgeqn or chiropractor shall submit a written opinion concerning the diagnosis and prognosis of the applicant'sdisability and its probable duration of permanenc.e. Th~ Board of Trustees has the discretion to request that another doctor, selected by the board, examine the. applicant. Final determinatìon of disability will be based on the reports of at least one doctor and by a 2/3 majority vote ofaquorum of the Board of Trustees present atthe subsequent association meeting. e. Proof ofdisability. . An applicant shall not be considered under a disability unless the member furnishes adequate proof of the existence thereof. An applicant's statement as . to pain or other symptoms will not alone be conclusive evidence of disability as defined in this section.- f. Deduction from pension. If the disabled member subsequently. recovers and returns to active .service onj the fire department, any amount paid to him as a disability pension shall be deducted from his servic.e pension. , g. Grievance Procepure. If the applicant for disability benefits feels the he/shehas been aggrieved by any action of Board, the member shall, within thirty (30) days from notice.of such aqtion of the Board, file written objections and the reasons thereof with the Board and s~all be allowed to· appeal the determination pursuant to the Procedure for Review in Article XVII of these bylaws. ARTICLE! XIV - TIMING AND. MODES OF DISTRIBUTION Secti n 14.1. Choices at Retirement. Becauseoftheyarying circumstances in each member's retire, .ent planning, optiortal benetìt payment methods are offered. Selection should occur after consu tation with a tax corisultant, insurance and/or estate planner, or an attorney. Alternate paym ntmethods on the Application Form shall include. . 10 I , a. A single Lump sum check payment payable to the eligible retiree. b. Lump Sum payment by the Association to a recognized insurance carrier licensed to . do business in this state and approved for this product by the Commerce Commissioner under Minn. Stat. § .60A.40. c. Rollover to an IRA account pursuant to Article XIV, Section2. Section 14.2. Rollover Option. Upon written request from the retiring member who· has given proper notice of retirement, the Secretary or Treasurer shall directly transfer the service pension amount into an Individual Retirement Account under Section408(a) of the Internal Revenue Code, as amended. ARTICLE XV - EARLY VESTING PROVISION In the event a member with ten years or more but less than twenty years of active service on the Fire Department resigns or otherwise becomes a nonmember, that person shallbe entitled to the following benefits that represents the nonforfeitable portion of Completed Years of Service Nonforfeitable Percentage of Pension Amount 10 60 percent . 11 64 percent 12 68 percent 13 72 percent 14 76 percent 15 80 percent 16 84 percent 17 88 percent 18 92 percent 19 96 percent 20 and thereafter 100 percent ARTICLE XVI - DEFERRED PENSION STATUS . 11 t: Section 16.1. Deferred pen~ion rolls. A member of the Association who has served as an active · firefightFr in the FireDeparHnent for at least;ten (10) years, but has not reached the age of 5 0 years, fY relire Itom said fire. department and be placed On the deferred penSion roll.jJp9n reachin . the age.of 50 yearsj and provided that membership in the Association has been mainta' . ed for at least tenqO) years, upon approval ofa valid written application therefor,such membe shall be paid the base sum for each year of active service in said fire department as was payable atthe time of retirement from active service in said fire department andreduced pursuant I' , ,. to the e ly vesting schedule in Article XV, A member who is on the deferred pensionroll shall not be> ligible to receive an~ of the ancillary benefits provided for in these By-laws except those that are specified in section 3 of this article. seclil2: Interest Paid o~Deferr~q Accounts.Th~ assocmlion shID4æmually, add to ilie deferr d member's accounH such interest, compounded annually, at an interest rate of 5%. Sectiop 3. Ancillary Bene~ts. If the member dies while on the deferred .pension ro 11 and that benefi, is yet unpaid, the tO,tal deferred pension applicable at the time of death shall be paid to the memb rls beneficiary in accordance withArticleXIIL- Ancillary benefits. ARTICLE XVII -PROCEDURE FOR REVIEW sectf 7J. mgfu!o AppeaL In the~vent iliatthe Board oftrµ&e~ demes w appßcalion for · a serv ce or.ancillary pensi9n benefit, the member shall be entitled to. the right to appeal the dete . ation. ! Secti9n 17.2.. Proc~du~e for Request~g App~a:. .. If an applica:ionis not. app~oved, t.he bo.ard shall œtum the apphcatIon, to the applicant WIthin 30 days, notmg thereon, w1th partlculanty, whic I requirements theapþ1icant does not meet. Thereafter, the applicant shall be furnished with the 0 ,portunity to be heard by the full board, on the question ofwhether the applicant meets all of the eligibility requiremepts. The member shall indicate that the member intends to appealby furnis . g the board with a written intent to appeal that is filed with the Secretary of the assoc ationwithin 30 days! of receiving an adverse determination. The intent to appeal shall be cert1ed, inwriling, bY th~ member. Secti nI?3 Board proc~dure for Review. Upon receiptoflhe wriuen intent to appeal, the Boar~o f Trustees shall hq Id a spedo! meetmg within 60 days of receipt 0 fthe wriUen mten! !o appe 1. Timely notice onhe meeting shall be given to the member at least 15 days prior to the specitl meeting. The mel1.1ber.shallhave the reasonable opportunity to be heard by the Board of Trust¡eesat the special me~ting with regard to the negative determination. The board reserves the ri ht to engage the ser¡vices ofa mediator or arbitrator, acceptable to both parties, at anytime durin y the appeal. The mddiator or arbitrator shall be selected . ITomthe Rule 114 Supreme Court Rost r. The cost of the mediator or arbitrator shall be split in half among both parties. , ¡ARTICLE XVIII - LIMITS ON BENEFITS · Section 18.1. Domestic Relations Order. A domestic relations order shall be accepted by the plan dministrator ifinco,h1pliance with state and federal law. No benefits shall be paid under a r 12 j I I ¡ , I ¡ domestic relations order which requires the plan to provide any type or form of benefit, or any option, not otherwise provided under the Plan or under state law. Section 18.2. Garnishment, judgment or legal process. ···No service pension or ancillary benefits · paid or payable ITom the special fund of a relief association to any person receiving or entitled to receive a service pension or ancillary benefits shall be subject to garnishment, judgment, execution, or other legal process, except as provided in Minn. Stat. §§518.58, 518.581, or 518.611. Section 18.3. Assignments. No person entitled to a service pension or ancillary benefits ITom the special fund of a relief association may assign any service pension or ancillary benefit payments, nor shall the association have the authority to recognize any assignment or pay over any sum which has been assigned. Section 18.4. Limitations on Ancillary Benefits. Following the receipt of a lump sum death benefit neither a member's surviving spouse or estate is entitled to any other or further financial relief or benefits ITom the Association. .........:;. Section 18.5. Benefit amount limitation. No provision, which places limits on benefits, as contained within Section 415 of the Internal Revenue Code shall be exceeded. Plan participants cannot receive an annual benefit greater than the amount specified in Section 415 of the code as may subsequently be amended. ARTICLE XIX - AMENDMENTS · Sectìon 19.1. The bylaws of the Association may be amended at any regular or special meeting thereof by a favorable vote of2/3 of the members present and voting, provided that a quorum is present; and provided further that notice of any proposed amendment or amendments shall be given by reading the same at a regular or special meeting not more than 31 days next preceding the date upon which such amendment or amendments are to be acted upon, and that a notice be mailed to each member at the last known address not less than 10 days prior to such meeting; and provided further, that if such amendment or amendments shall change the amount of benefits or pensions, approval of the St. Joseph City Council must be obtained if a municipal contribution is required to fund such change. · 13 Appentlix A --- Base Sum j . EfièC+ January 22,1998) the St.JosephFrre Relief As$Od,don shall pay to eacl\lnemherof the St. Joseph Volunteer Fire Department the base sum of$1,600 for each year that the member has se ed as an active merhber ofthe St. Joseph Volunteer Fire Department. . . 14 r I AGREEMENT FOR COMPREHENSIVE PLANNING SERVICES . THIS AGREEMENT is maqe and entered into this day of . ., , 2002 by and betWt IlJeCilyofSI. JO~eph, a MunicipalCorpmation, lJe rei natter referred 10 as the ·City" and Munici al· Development .Group, Inc., a Minnesota Corporation, hereinafter referred to as the "Com~any". ' i I. DEFINITIONS A. City - The¡' "City" shall be defined as the City of St.Joseph, a Municipal corporation .r B. Company -i The"Company" shall be defined as Municipal Development Group, Inc., a Minn~sota corporation. , C. Comprehenrsive Planning Services - "Comprehensive Planning ... Services" shall be definedj as consulting servic.es relating to the update of the City of St. Joseph's Comprehensive Plan, including meetings with. city staff, community leaders anç the general public; preparation of materials. for and attendance at meetings; preparation of the public hearing notice for· the adoption of the Compreherisive plan and preparation of1 0 copies ofthe final document. D. Project Fee-. The "Project Fee" shall be defined. as the flat fee charged for '. compH~henRive. planning. consulting services, exclusive of additional reimbursable expenses. ! , E. Reimbursable Expenses- "Reimbursable Expenses" shall be defined as the expenses. associated with the Comprehensive Plan completed for the City including· long distance telephone service fees, long distance fax charges, printing ... and reproduction, supplies directly related to the comprehensive plan and travel Efxpenses based on the federal reimbursable rate for mileage. II. SCOPE OF SERVICES ! T I e.Gompany will work with the City, its staff, and the Planning Commission to complete the comprehensive plan as outlined below. It is the intent of this agreementthat there will be a clbse cooperative working relationship between the Company and the City. B sic,services.shaILin,clude: '. A. Revi.ew of the current Comprehensive for theCityofSt. Joseph with City staff to J discuss ite. 1ls which have. changed (e.g. lancjuse inventory), areas that need to beaddres~edal')d future growth goals. This will include but not be limited to the City Engireer, Street· Commissioner, Police Chief, Accountant and City Administrator. Review of .the, County Comprehensive Plan to provide the Planning Commission . with a comparative analysis and ensure consistency, where appropriate. r I I I 1 i i , C. Updating of demographic a.n~ backgr~und ?~ta incor~orating. 2000 Census . information, as available, bUlldmg permit statistics, and information from· other applicable agencies (e.g. HUD). D. Obtaining input by conducting a one-on-one survey with a cross-section on community leaders including the school district, medical, business leaders, contractors, etc. Contents of the survey would be developed using the input from city staff members. E. Conducting a "Neighborhood Meeting" to obtain input from property owners on the comprehensive plan and items that affect their neighborhood and the community (land uses, parks, transportation, utilities, etc). F. Conducting a "Business Meeting" to obtain input from commercial and industrial business owners regarding the future growth of the City and their perceived needs and goals and objectives. G. Incorporating demographic information, comments from City staff, neighborhood meetings and business meetings into a draft comprehensive plan document. H. Conducting meetings with the Planning Commission or committee appointed to serve on the update of the comprehensive plan to discuss proposed changes and the draft plan. /. Incorporating comments from the Planning Commission and prepare required public hearing notices for the official newspaper. .' J. Presenting the proposed Comprehensive Plan at the reguired public hearing, and prepare the resolution approving summary publication of the Ordinance for Council adoption. K. Incorporating public comments into the Comprehensive, as directed by the Planning Commission and City Council. L. Preparing ten (10) bound, tabbed copies of the final Comprehensive Plan for the city's official records. III. MISCELLANEOUS PROVISIONS A. Assignment. Neither party hereto may assign, pledge or transfer their interest, obligation and responsibilities under and pursuant to this Agreement, without the other party's prior written consent. B. Binding Effect. This Agreement shall inure to the benefit of; and is binding upon the parties hereto and their respective heirs, representatives, successors and assigns. C. Amendments. This Agreement can be amended only in writing signed by ,both parties. . 2 . IV. FEES i ! A. The Compainy shall be reimbursed a Project Fee of $15,ÇOOJor completion of the Comprehen1sive Plan, with one-half the fee tobe paid by August 20,2002, or the date in which ~ the comprehensive plan. process. is estimated to be completed, whichever is earlier and the balance paid upon completion. If City out sources mapping for the Comprehensive Plan to another organization, the fee shall be reduced to i$1 0,000. The City shall be responsible for any legal or engineering fe.es incurr~d during the process. , , B. The.·C;ompany ....shall also.·.. be. reimbursed ..for Reimburs~blêi Expenses. Reimbursable expenses include mileage, long distance phone callê., facsimile charges, materials, copying and postage. V. TERM OF AGREEMENT This Agreement covers a period beginning this_day of May, 2002 through the 31 st day of December, 2002, and may be renewed or amended thereafter. , , . IN WITNESS WHEREOF; the parties have set their hand asofthe date firstwritten above._ , i City of St.Joseph, a Municipal Corporation By: Its: Dated: i ! i MUNICIPAL DEVELOPMENT GROUP, INC. A Minnesota Corporation i By: Its: President r I Dated: . 3 '. CITY OF ST. JOSEPH BUSINESS 4EADERAND AGENCY/ORGANIZA TIONSURVEY i QUALlry OF LIFE .... ! 1 Please list what you think!are the two best aspects of day-to-day life inSt. Joseph or the two most po itive attributés of St.Jþseph? (1 ) i (2) i 2. PI ase explain what you believe are major challenges facingSt. Joseph? , ' I i I i , ! 3. W at is the one major c~ange you have seen, if any, that has occurred in.St. Joseph over the past 5 years? ' I j , I. I 4. W ~ at do you see or would you like to see forthe future of St. Joseph, over the next five years? PI ase check/complete~1I that apply. ,., - A. Ihcreased Growth at a fast pace j - B. Steady Growth C. I;'Jo Major Changes - I - D. Decrease population/business remain the same ! - E. Other: Explain: 5. 1m your opinion, what should be the upper limit of the population in St. Joseph? Why? 7,500 I - i 10,000 I - I J i - 15,500 - 20,000 \ - Unlimitéd Reason: I I. I ¡ \ \ 6. What is the one major improvement that would make living in St. Joseph better for you? 7. What, if anything can be done to keep young adults in our community or attract them back to the community once they have completed their further education? . HOUSING 8. How would you describe the current condition of the existing housing stock in St. Joseph? EXCELLENT GOOD FAIR POOR 9. What type of housing do you feel is most needed in the City? - Senior Assisted Living - Senior Apartments - Multiple-Family Rental - CondominiumlT ownhome - Single-Family Housing 10. In your opinion, are there ample sites available within the City for the development of new housing (single &'multi family)? What áreas in and around the community should be targeted forfuture housing development? YES NO .' AREA(S) TO BE TARGETED: TRANSPORTATION 11. In your opinion, what is the physical condition of roads in the community? EXCELLENT GOOD FAIR POOR 12. Is public transportation access and services being adequately met for all age groups? YES NO UNCERTAIN 13. Are you aware of any existing or pending transportation/traffic hazards in the City that have not been addressed, both motor and pedestrian? Where, describe. Are there particular times of the day/year - when traffic presents safety hazards? When and where? - 14. Should the City require sidewalks in the following areas, please check all that apply? I _ Leading to educational facilities - Within all new subdivisions I _ Leading to parks All of the areas listed - - In all recreational areas - None of the areas listed ·1 I 1 I I ¡ . I ! I PUBL'f UTILITIES I . 15. How would you rank the Juality of the following public utility services: Averaqe Good Excellent A. Water: _ _ _ _ lB. se¡1 er: - - - - C. St rm Sewer/ , Drrnage - - - - \ D. Electric: 1 E. +dabilITy: -I = - - = F. Rjiability: -1 - - - - G. Gy _I - - - - H. T~rePhone _I - - - - 1 L C1ble -I - - - - J. Telecommunication ] I -s~fvices: _I - - - - . if J'~IOd fair or poor PleaT describe problems with the u!ility or ways 10 improve: ¡. 1 , 16. In our opinion when a nrw subdivision is approved, who should pay for upgrades/expansions of se er, water and electrical systems? \ ~ CITY DEJELOPER SHARED COST , 1 \' 17. S ould the City require siewer and water access charges (SAC & WAC) for new sewer and water co[nnections in the City tt help offset the cost of extending services to new property? YES NO 1 UNDECIDED " \ 18. 0'1 a scale of one to fivel (1- poor to 5 - excellen!), how would you rank the following heal!h care services in the area, and why? . I ' A. Hospital: --1 (ranking) Reason: , i . I B. Clinic(s): --1 (ranking) Reason: C. Nursing Home: I_(ranking) Reason: , I ' I D. Assisted Living ieve,opments: _(ranking) E. Other Professio~al Medical Services: _(ranking) Reason: 14IÞ . \ 19. Are there health care services that are lacking in the community? . YES, please explain NO ECONOMIC DEVELOPMENT . 20. In your opinion what businesses/services would be a pleasant addition to the community? 21. Should the City promote and/or assist development which pays employees minimum wage (commercial and retail businesses)? YES NO UNDECIDED 22. What should be the wage goal necessary to warrant public assistance to businesses seeking to locate/expand in St. Joseph? - Federal Minimum Wage - A minimum of $8.00/hour-$9.99/hour - A minimum of $10.00/hour- $11.99/hour - A minimum of $12.00/hour + - Undecided 23. Are there ample sites available within the City for the development of new industry and commercial development? YES NO '. What areas in and around the community should be targeted for future commercial/industrial development? - Northeast portion of the City - South along Interstate 94 - County Road 75 - Other, explain: PARKS 24. What park facilities would add to the quality of life in St. Joseph? - Playground equipment - Athletic Fields - Picnic Shelters - Trails - Other, please explain: en- 25. Are all areas of.the City s~rved well by existing parks facilities? YES NO, Were are there deficiencies? ; ! . 26. Ho· would you rank the ~xisting park facilities on a scale of 1 to 5 with 1 being poor and 5 being ex ellent? 1 2 3 4 5 I 27. Do you think the following groups have sufficient recreational opportunities in St.Joseph: Yes No Undecided A Children B Teens C. Adults D. Seniors - E. Families F. Tourists 28. W at one major recreation improvement would you like to see made in St. Joseph during thenext3 fe - ye rs? EDUC(TION 1 2~. 0 a scale of one \0 fivel (1- poor to 5' excellent), how wouldY9" rank ttJ~fOilOWì~9, a~d(.my'1 I ! ' A. Education prog~ams: _(ranking) Reason: B. School Facilities: ______ (ranking) Reason: C. Other: ___(ra~king) Reason: ,.. , 30. hat one majorimprov!?ment would you like to see made in the public school district in the next 3 y ars? I I I ,! ) PUB IC SERVICES (Chur¿hes,govt., social servi.ces, non-profits, other) 31. A e there adequate pub!icservices available in the community? YES NO, Please explain i 32. ~re there any programsl,services or resources that are notIocated in the community nowthat would . be beneficial? ¡ . < . I ] LAND USE - LOCAL CONTROLS 33, In your opinion, what do you think is the overall condition of buildings in St. Joseph? EXCELLENT GOOD FAIR POOR . 34. It is the basic premise of the community planning process and land use control, that these tools be utilized to achieve orderly growth and protect adjacent private property owners. Understanding this, should the City enact stronger: A. Zoning/land use controls (lot size and coverage, set backs): YES NO UNDECIDED B. Park & open space dedication rules for new housing developments: YES NO UNDECIDED C. Housing & Rental Maintenance codes: YES NO UNDECIDED D. Historic Preservation guidelines: YES NO UNDECIDED E. Environmental controls: YES NO UNDECIDED F. Community aesthetics (signage, etc.): YES NO UNDECIDED G. Other (specify): ANNEXATION/STAGING GROWTH 35. In whatarea(s) should the City consider annexation? 36. Do you ,feel the current orderly annexation agreement is effective? . POLICY -ELECTED OFFICIALS - GENERAL GOVERNMENT 37. Do you feel you are informed about City Council decisions? YES NO UNDECIDED 38. How can the City provide better opportunities for input and participation (public access TV, open houses, etc.)? 39. How involved are you in city policy and planning decisions? VERY INVOLVED MODERA TEL Y INVOLVED NOT INVOLVED Why or Why not? 40. Have you ever held a public elected or appointed office? YES NO Why or Why not? 41. Do you feel community organizations work together? YES NO UNDECIDED 42. Is local government responsive and are services provided equitably? .- YES NO UNDECIDED - I I I 43.. in lur opinion. ho",! we!iìl SI. Joseph facilitating ethnic and racial diversity'? I. EXCELLENT GOOD FAIR POOR NA I , r OPTIONAL: I s¡gnatJe: B .1'0 . t' N ; usme s rganlza Ion ame¡ \ THANK YOU! \ t.f£I. (1tvtm..uJ-> . I· I \ , ! i \ , r i ! i ¡ I , i I I , ¡ I. ! . Co:mprehensive Plan Schedule , 1. Review the current Comprehensive Plan for the City of $t. Joseph with .City staff to discuss items which have changed (e.g. land use inventory), areas· that need to be addressed and future growth goals. This would includ~ but not be limited to the City Engineer, Public\{Vorks Department, Police Chief and City Administrator. . (May 6-24th) 2. Update demographic and background data incorporating 2000 Census information,as available, building permit statistics, and information from other applicable agencies (e.g. [ HUD). (May 1 st_30tti) 3. Obtain input by i conducting one-on-oné surveys with a. cross-section on . community \ leaders including: the school district, medical, business leaders, etc. Contents of the survey would be developed using the input from city staff members. (May-June, 2002) ! 4. Conduct "Neighborhood meetings" to obtain input on specific issues including housing, transportation, utilities, land use, economic development and municipal services.· (July, 2002) ! 5. Conduct a "Business meeting" to obtain input on economic development and land use related topics. (August, 2002) 6. Attend. Planning Commission meetings or meetings of the committee. appointed to serve 1 on the update of ¡the comprehensive plan· to discussttle various draft çhapters (June 3rd, July 1st, August5th, September 9th?, October 7th and November 4th, 2002) r I·· 7. Incorporatec0tllments from the Planning Commission or Comprehensive Planning Committee and ¡ prepare required public hearing notices for the official newspaper. (November, 2002) 8. Present the proposed .Comprehensive Plan at the required. public hearing,. and prepare I the resolution approving summary publication oUhe Ordinance for Council adoption. (December2,2q02) , HI 9. Incorporate public comments into the Comprehensive, as directed by the Planning Commission anq City Council. (December, 2002) \ 10. Prepare and supply the final Comprehensive Plan forthe city'§official records in hard copy and digital formats. (December, 2002) , i I J , r r i i / I i ! i I i I. I , I I Components of the Comprehensive Plan . Following are the proposed chapters of the Comprehensive Plan and Planning Commission meetings in which they would be discussed: 1. Introduction June 3, 2002 a. Purpose b. Scope of Plan c. Methodology d. Community's Unique Strengths & Weaknesses 2. Community Characteristics and Setting June 3, 2002 a. History b. Physical Profile c. Shoreland d. Floodplains e. Soil Types 3. Demographics, Trends and Assumptions June 3, 2002 a. Social Profile b. Population Growth - Historical and Projections c. Household Growth d. Population and Household Projection Assumptions _ e. Population Characteristics f. - Employment Charac1eristics 4. Land Use July 1, 2002 . a. Purpose b. .Land Use Analysis- Current and Forecasted c. Historic Preservation (optional) d. Surface Water Management e. Land Use Districts 5. Housing July 1,-2002 a. Introduction b. Housing Issues c. Existing Housing Stock d. Land Use Options for Housing e. Goals and Policies 6. Transportation July 1, 2002 a. Introduction b. Exiting System c. Transportation System Analysis d. Projected Traffic Volumes e. Transportation Plan/Policies f. Transportation System Desig-nation Map g. Historical and Current Traffic Volumes h. ,Future Transportation Study Areas ~ i. Goals and Policies I ·1 I I Public Utilities: Wastewater (Sewer) . August 5, 2002 a. ! Introduction , b. [Summary of Existing Facilities I c. ¡Summary of Proposed Facilities d. ! Public Input e. i Goals and Policies I 8. Public Utilities: Water August 5, 2002 a. !Introduction ! b. ! Summary of Existing Facilities c. . Summary of Proposed Facilities d. ! Public Input e. ! Goals and Policies \ 9. Municipal Buildings and Public Services September 9, 2002 a. Introduction b. Evaluatiop of Existing Structures c. Evaluation of Existing Public Services d. Goals and Policies e. Municipa, and Administrative Offices and Buildings Map 10. Park and Recreation September 9,2002 a. Introduction b. InyentorY of existing Park and Recreatiooopportunities c, Evaluatiqn of existing systems /. d. Goals aldPolicies 11. Economic Devel9pment October 7, 2002 a. Economi,c Development Overview/Economic Trends b. Economic Development Challenges ¡ c. Central~usiness District d. Highway! Commercial District e. Industrial Development f. Redevel9pment Areas ,\ g. Goals aDd Policies 12. Implementation! November 4, 2002 a. Introduction J b. Zoning Ordinance c. Subdivision Ordinance d. Capital Improvement Plan I r I I. I I I Deutz Jade a motion to recomkend the Council deny the fourteen (14) foot variance of Brad Bohling based on the ~i llowing findings:! , , . RESOLUTION OF FINDING The req est of Brad & Holly Boplin· for a fourteen (14) foot variance on the front yard setback came before the Plannin Commissionat a Public Hearing held on May 6,2002. The purpose of the hearing was to consider a varianc . to allow additional for ~e construction of a deck. The pro. erty is legally described as follows: Lot 15 Block 1 Pond YiewRidge Four i St. Jose h Code of Ordinances No. 52.17 Subd 6 a states front yard setbacks of not less· than 30 feet on all public right-01ways~ In cons~deration of the information presented to the Planning Commission and its application to the Comprehensive Plan a d Ordinances of the City: of St. Joseph, the Planning Commission makes the following fIndings: St. Joseph Code of Ordinances 52.8 subd (a) states: "That there are~xceptional or extraordinary circumstances or conditions applying to the property in question as to the intended use of the property that , do not apply generally ¡to other properties in the same zoning district. The exceptional or extraprdinary circumstances nlUst not be the result of actions taken by the petitioner. I FINDING: A !hardship is not present, Theproperty owner has the ability to construct a patio , without the v~riance. , , St. Jpseph Cpde of Ordinances 52.8subd.(b):"states thatthe literaUnterpretation of the provisions of this ; . . . ".'. Ordinance would depr,ive the petitioner of rights commonly enjoyed by other properties in the same district . under the terms of this Ordinance". FINDING: (Jrantingthis variance would confer rights to the above mentioned property. owner that are notcommonlJ( enjoyed by other property owners in an Rl Zoning District. St..·Joseph.Code of Ordinances 52.8subd.(c): "~tates that granting the variance requested will not confer On the applicant any special privilege that is denied by this Ordinance to other lands in the same district". FINDING: (Jranting this variance would confer rights as stated aove. , St. Joseph Code of Ordinances 52.8 subd. (d) "states that the proposed variance will not impair. an adequate supply pf light and air to adjacent property, or diminish or impair established property values within the surrpunding area, or in any other respect impair the public health, safety or welfare of the residents of the City"l FINDING:f'roposed variance is inconsistent with this standard. St. Joseph Code of Ol'dinances 52.8 subd. (e) "states that the conditionor situation of a specific piece of property, or the intended use. of said property, for which.the variance )Vas sought, is not of so general or recurrent a nature as ~o make reasonably practicable the formulation of a general regulation for such conditions or a situation". FINDING: Proposed variance is inconsistentwith this standard. I The otion was seconded bfKalinowski. i I· I I I ! , , ! ¡ \ ¡ ~- ~ty0fSt. J()seJ1h liege Avenue N . Box 668, -- St. Joseph, MN 5637 , I (320) 363-7201 , City of St. Joseph I Fax: 363-0342 I Public Hearing CLERK! I ADMINISTRATOR The Plannìng Co~ssion for the City ofSt. Joseph shall conduct a public hearing on Monday, May Judy y.!eyrens 6,2002 at 7:05p.m.ìn the City Hall. The purpose of the hearing is to consider a fourteen foot variance on the setback from a public right of way to allow the construction of a deck. St. Joseph MAYOR Code of Ordinance requires ;l30 footsetb!'lck from all public right-of-ways. The property is located Larry J. Hosch at 349 Pond Viewi Lane East, legally described as: I COUNCILORS Lot 15 Block 2 Pond View Ridge Four I . ... Bob Loso I Cory Ehlert The request for vdriancehas been submitted by Brad and Holly Bohlìn, 349 Pond View Lane East. Kyle Schneider Alan Rassier JudyWeyrens Administrator/Clerk , NOTE: State la~ requires mailed notice to all property owners withìn 350 feet of a Variance, Special Use, or Rrzoningrequest. i I [ I a&! :z IIÎ '~ ~ 1::1 ~ ELM ST. E. ------1 ---- ........- BURuNGTON-=-. 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I . i ~ ; i 211X211X42" AC2 Pressure Tre~ted Spindles, Beveled 1 End i , i 't ; J41X41X48" AIC2 Pressure Treated Utop Notched Railing Posts . k ~ f 'oured Footi~gs 12" Tube 31-6" deep" [Galvanized Square Head Screws }alvanized Fr~ming Fasteners!' [2" x 10" Joists, I I ! 211 X 1011 Bea s ; = \~:"'1\[Q]1i)~I~~~~~11Ç I I ; .~tair Widths: 36" i . .'-Ullding M,'¡ri'I'S use only: 1681f80t4012504060300000304t030tOI0303ÒS Ji oday1s cost for material,s estimated in this desianwith options: $1005.60 I1I1 . *The bas_ price may include: 40 PSF d"eCk live load, horizontal d.eCking,. 2x6 green treatecneck boards, green treate.d framing material,. no stairs, 36- 2x4 r,ailing, green treated railing posts, and galvanized box nails. * (BASE Price): $772.74 , . I Joist Lalout for· Your Deck The cale is 1/411: 11 Design#:56147 1. I / ... ... c Q) I c:r.Q r f:À.' -¡¡; -¡: " Q) Q) .Q.. """CI, -.::::J '- C)""a C) o Q) 1:.... 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'.;. : '. ,,: ".:.;.; :';".; .:2. =,' . ~ :~ : :1=='1 .:p ... 'CD CI) : : ECD i CD'1:>.- ; ..c'.- _ ~ c: __0 - ::s ~ ~ .. ,cn~ >-- ... ,.S'g-- '>-' c' _ .,.-- EO:; ...- =""'a'W S!. :; E C."'c:I CD c: ::e:... i I I I I ~ - ~8notes railing posts and are placedafa48" maximum. posfspacing. 1111.ustration may depict options not included. Beam La~out for Your Deck The care is 1/4" : 11 Design#:56147 . ... ... '" CD ""0 I e÷";¡-¡: CD CD .co.. -g::::s o CD "'- ... ._ 01 en CD CD Q)c:r.c: -= g.; __ 01,_ c:!·~ -= :,8 .~ :;~ Cg,..c...... ~G)Q) ;::.:!-d o;..c ~, cD CD....· ~,.-..:J ... ..:::J :I . ='0 . .:! cr. c: I o c: ......,..- CDQ)O·..... CX\e"'o Q) C) c: .,;.:"'V ~ Q) ::J co cD .~ g:i:.:= A'" . ëõ ì. - :.- -= -.::s -c:J t:oQ)~ _ Co) 6'C:: o "s.. ..... cw ~'g..Ë. ~ ..> ..s:> ..c1»=CV ClteD.o ... . =!~ Len t ~ e= ~ escri fion iiI== et- 141 2-2x10 ACt :.,0.·. e ~ -."'V c¡;;;; cØ "CD~~ ~ 1:7;...... .'.- > g .a.- =-- "- >oot...... "'.. e ... _".- ' cD s~ š= -Ë.:!; -. -...... oo!! '...... Q) 0 :ï).J! e -:;:~ e CD -= ,1:,<>'- ~",','~ïE _ .. 0 - :::J . cr...:! >..... tn ::J 0"- -",- >c:ë; .. -..- e ø:ï) ...- :::I -c:J CID' ~ :we "''''V CD '" :¡¡¡;.. ¡Illustration mavdepicf options nofincluded. r ! ! 1 AOL.cot I Message View Page 1 of 1 I ~ I. .. AeL Mail I '¡r~;~þ. ',,:':':.\ i.' '-," ~ '. t L~, :,:'< " >,," ~:: :::\+t::, " ¡ ~'::',:: _~J,'-:':' i I I f~eep ./!',$ f~e\"l' _ WQOf1r __. I i Reply! Subj: Corner Lot Deck Se,tback I Date: Thu,2·May 2002 6:~3:00·PM·Eastern·D<:Iylight Time From: $,qªP.ª.9~L~$çI,ªgª~[ª-Í,h.ªn,çQm:::: · ~.~ -, . To: J.W,ªYIªD§J@ªºL,çQhl ·.v,,"'" Forward . I Cc: John Scherer<iscHerer@rajhan.com>, Nadine Graf <ngraf@rajhan.com> , Sent rom the Internet (Details) I · '" y: I Reply All I , Under Ordinance 52.17; a deck is considered part of the building and · [ subje t to the applicable setbacks UNLESS the deck is below the·first floor level, or is otherwise a ground level unenclosed projection of less I Add Addresses I than one story height AND does not extend more than five feet into the I side (front) yard. If the deck extends more than five feet, then it is SUbjîct to the full 3P foot setback applicable to corner lots. Hence, the ohlins will nee~ a variance for their proposed deck. I ra this by John and he agrees with my reading of the ordinance. If you have any questions od this, give me a call on Monday. , ! Sue ege I Rajk wski HaIlsmeier IJtd sdeg @rajhan.com I ! ~ai~ .. 60f.17._ - ¡ ¡ , I I I I ¡ I I I I ! ¡ - ,- i I I http://r. ebmaiLaOLèOmlmsrew.adP?f014er-1Jk\lBRA-,&1li4=3904862 5/4/2002 I I I I i I , R ssier made a motion to\recommend the Council approve the. rezoning request ofthe City and Township of I I· ....> St. Joseph based on the following findings: , I r RESOLUTION OF FINDING .. I , f I Th request of the City and rrownship of St. Joseph to rezone a parcel of property from current public to Rl, single fa 1y came before the Plarinmg Commission at a Public Hearing held on May 6, 2002. The purpose of the he ing was to consider the ~ezoning of the property to allow the construction of a single family home. I Th property is legally desJibedas follows: I Lot3 Block 1 RJke Addition I , 1 I In onsideration of the infót¡.nation presented to the Planning Commission and its application to the Comprehensive PIa and Ordinances of the City ofSt. Joseph, the Planning Commission makes the following find.ings: 1 I I F jINGS' 111e property l\currenflY zoned pnblic and the St. Joseph Cooe of OrdinancesðQesnot have a zoning cIa. s titled the same. Furth¿r, Public Zoning is intended for municipally' owned property and the property in question has recently been sþld by the City and Township of St. Joseph. ' , , I i ! I , , r I Th motion was seconded ry Kalinowski. I. I I , i i 1 i I I r j i ! I I I I I , I I I I· I II JIl I · ttg of.5t.Joseþh ._nog'T'NW I , . . Box 668, I ~ St. Jorep~ M 56374 i (320) 363.721 , Fax: 363-0342 ¡ I I CLERK! I City of St. Joseph ¡ Public Hearing ADMINISTRATO , , r Judy Weyrens r ! ' MAYOR The Plan)1Ìng Commission for the City of 81. Joseph shall conduct a public hearing on I Larry J. Hosch Monday, I May 6;2002 at7:30p,il1. in the 81.. Joseph City Hall, 25 College Avenue North. COUNCILORS The purp'ose ofth~ hearing isto considerre,.zoninga parcel of property currently zonedP, I Bob Loso Public to! R-l, Single Family. . The ZoningcharIge is requested to allow construction of a Cory Ehlert single fari1ily dwelling. ! Kyle Schneider ! I Alan Rassier The prop~rty is legally described as: i '~ot 3 Block 1, RoskeA"ddition I I The requèst for rezoning has been submitted by the City and Township of 81. Josÿph;PO Box 668,!S1.. JosephMN56374.. . , I ! I , JlldYWe~ens Administi-ator/Clerk I , I i Note: Sdte Law requires mailed.:n.0tice to all property owners. within 350 feet of a pr1posed variancç, special µse, variançeorrezonjn~request ¡ i j i ! I , I I ! if - " --- ------ -- ------ - I I I I I - - - - - ---T \ \ I ! I I \ ,. ~lrk ÐøÞê:lrtl11ent EquipmØnt Rêquest i I 3Pt.HiJ Flail Mow,er to beµsod on theçUITe!1t fractors, The mower is neododfor I >ditches, h~lding ponds, some areasonJhe disc golf course and nature trails. Equipment Cost $ 3,975.00 I Weight Ii $ 300.00 Total Costi 4,275.00 I ! I I 2. 2 Pt Hitch rotary mO\yer to he used on the current tractors. The old rotary mower would he tfaded in for a new one ofthe same size. i I EqUiP111entlaftertr~dein $ 1,340.00 , r í j I. T eMaintenance Dep~enf l1asthe fùJ)ds bµdgefed tmder. other e~lÚpm011t. ! I i .1 I. , I I \ i I \ Ii I I !1 , I i, I ¡ I· I i, \ I I .. I , I I j 1 IK , M U N IC I PAL , , j DEVELOPMENT. GROUP, INC. I II tUaiy 2,2093; Jdy W6Y"("S,.øty~r I alanning and Zoning C()mmissioners ¡ity ofSt. Joseph i I PPBox668. I Sì Joseph, ~ 56371 I 1"' Planning commrsîoners aM AdmîDisfmtor Weyrens: 06: behalf of the St.. Jpseph EDA we have been working with Leo Buettner, owner of Buettner I B¡ sinessPark{a.k.a. St. Joseph Business Park). and Thomas Finken on the sale of 4.68 acres of ¡d ~Mr' Buettn<!r to Mr, Finken. In order to accommodateJhe sale of II\f property forJhe c nstruction of a prop<?sed 12,000 square foot facility, a lot split is required. . . I APurchase(~IIas~enter¥Ï11!òfOrtbewesterJY 429feetoí l,ot2iBJOck J, being T .~mB~~~..?~k.(_.~hOOsîœ.prnn)'.~~Jot..1S~YIO'03( ~.aM 8 2.65 feet across on the northerly boundary and 890.95 feet across on the southerly boundary. I 1 i - I. , A· cording to the purcHase agreement, the seller is responsible for surveyfees associated with the I lotsplit. A c10singdate in Febp¡ary is anticipated. Mr. Buettner is currently south for the · ter. In ord~r to acf0nun.0date the lot split to allow the project to move forward we request th Planning Commission approve the . lot split, contingent . upon. submittal of the required I ~ 'ficateofsurvey, ..1 If you have any questions regarding this request, please do not hesitate to contact me or may , I as ociate, Cynthia Smith-Strack at 952-758-3711 or Judy Weyrensat363-7201. I , I I behalfofthe.8t. JOSeph EDA, ~~l I Jo e F()ust,Principall M ·cipal Development Group i I I I , I I i I , i I , 5562 Willow Lane.. N~ Prague, MN 56071. (952) 758-7399.. Fax: (952) 758-3711e rjfoust@bevcomm.net I I -' - _ N I ".""'. · "0/11)' ¡r-'u _.... II><JJ; , I D<">gIOI'''~IM''''fI",,,q: "OIl"""",, St. Joseph Business Park E L = 100 "" "" .":...~; (ar:k.a. Buettner Business Park) s =1 ~ Hfl I !'1 . ,'" i_ _ ~-¡ I I ,I, _ _ .. ~ , " I t I ¡ :;:¡. . ~ I : ., .crt' I 6 )06 ,ç ~jO' I i t' !, 3d 1 I , I ~m -- ; 83E ;76 , é!Ç' . ?Sf i I ---------~ : .;. I , --I ---------¡ . ~ I: ---------.., ,..- . , 6 ~ ' ---------- ·1 ¡ !¡' -~ ~ . ' ~ ---------~ <:i . ... I ~! r-:- ~' ' ..¡ I .. I " ~ .: - - - - - - - - - ..,. I I t ~, - -'- -'" ~ i .-- Q ~ I 1 .. - ",' . c ~ .!- - - - - - - - - 1 i ! ; 'i.,!&:_' ~---~~---l :=- ~ 2 ----------1 I . ~ '" I " ~ 17.34 acres ____~::'_--~.j,~--. I ---~'--- ~..;:' ·,1- 5.35 80" .. -----------¡ r--· .: " '" I ~ acres ' , o 429.0' 461.95' - - - ~ I. ,', ---: ------ -- --- ! I ' , . - - - - - -- ~ - ""'\ - .- - I I - - i :: I : : .! '." I I ::; ;:: II ~.." ~ a ~ ," . 011 .. ..,........... , ,. _1- :. .... I "':11 ~ ,'" I - I I 'l.: I ~'I : ....,..,. , I __ ~ I 1 \WI I 2 ~ I ; ~ ~ I ~II I 1'0 Q: J~II '" z QII E1UIIOtO 0'1 IIC .no rHCII"'cnoeo lor ,p:;rQ. II _ ::', I ' 01' C "- o I _" Ill." I I r Sturn. 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COWI...!l.-.ftJC:In" l ----- ___ - - -.. -. ---.. 1 n.r.oy Ctf'UI) \n't loe _¡to:o :05 f _.._..._.. v4é-m...---------...--...--..---~-----..:::;...----..~--- tOI' OI'\CI ror ,..coro gn In. ~"", If Of' .11' I '____. -.. -..... 1. 0 19_ ~ - ¢f: I --....... __WII ø...IIy r.,orOIO II OO~'.,/.'M.OO "I I I _"o_~ \ 10 S 1 I : ~ : 0, 'I Slurn, Covn., ..,o"or 0'0':' . Elm Sce<:' æ1d IS" A venu' NE '" Lo t Sizes, .. planed, Improvements may be scheduled Lot 1, Block 1 = 8.31 acres upon request. Lot 2, B\O. ck 1 = 10.03 acres I Lot 1, Block 2 = 17,34 acres I \. '. v,. '.' 3 rò" ....~~ j~ BU' IlDING lAvOUT WORK ORDER NUMBER . I.' '. .....'IS. '. iJlid.lngS ..' " , "',~, . \'\", I..." " '''', (~~E. II·OFFICE USE' ' I ,Division, "'\ >", I 'I A D1vtølonoflThe CECO Corpo , . '., . j , P.o. ~ox 72, Mt. Pleasant, 101\'. ~rhonr (319) 385-8001 FAX (319) 385-94~~ "\" \ ... DATE, I, I D QUOTF ttlK ~: /1" '. REV-It SKETCH E!UILDING LAYOUT IN THE SPACE PROVIDED. BELOW. ';)0- . BUILDER/CUSTOMER r~ I ' INCLUDE ALL INFORMATION (DIMENSIONS; BAYS, OPENINGS, () SHIP TO 'L-.... I ACCESSORIES, ETC.) NECE:SSARY TO COMPLETELY DE:SCRIBE -- ADDRESS '" " j ,/' '/ : THE BUILDING. NOTE REFERENCE SKETCH AT THE BOT!OM OF I ." I I,' , . THISÞ~~E.. '. \ 1'- "'C""'-' ".,.' " ~ fit' .~ -,. '-~"""r--""""'-~'r"""~ ""J-"-""""'f"""~~f"'¡' "~."-1'-""""'-"'r'"'---''''''' ·-l.:............« ~ ..'" "."",,,.........1 ,L...."",,\ _'"... .I~· .. . . ,'.,,.,,,,,,, , , \'... "..^ "'''''_hl~' ~'~'~'fI . ¡; ~ ", "'. ..'," '" . .\,~ ':- " .... .,;'" ...,;~~ -. .~.~. ~~~ :".. ..:' I ,."..,."...- .""," .._''',)~~ _-.,./1.... ,..~ . .' ~,,,.. .... ..'.. ..." '>'_ . ',. '\\.". \"1. ~!!I- N' '^'" \," " . _.. . '."'''''''' ..- .". - ,", - ..'.. '.'-" - ,'" ':t~ '_' , -"', """'_ 'Ie, "1 I.', ,,'." ,......,... ...w...~~ ~- ~-.. , ..t...: -.-.......-. ~-... I·~·,~~ "',":"'p' #. fj 1.,', "" 1"'''1: ~~~~,', l:. ~i:. ~. ":" . ,," ~~ ~.: '.~~I~w'~~~' I~~ ¡~: r;;:"::; ~,,'t:...~~. ::.- _. l\ "'. :~~. 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'''"''' k " ~ r') ~..,&, =~. ..~t1,"t ·,~1l7 ~.(C·~8~ :;.~<::'*j" 'ç:~~,.._..~º-_... ~~~j)I~,T173l7-b ktþtsDt·~¡;;UI- I ' ,. / .. ' --'" L ,), __:If . _" ." 1(1 ",'A'2fW1I'I 11' '!ll1I'r/!II__;,'!; _ < ~ 8ACK SIDEWAll "" L1 1,,- « I of V -- 1· ~.,. INDICATES REFERENCE POINT I=OR WALL 1\-. I r @ LOCATE ACCESSORIES FROM THIS POINT . 0 (" - REFERENCE BUILDING © :I OR ANY FRAME LINE ~ :ë -c '" 1\.1''' ! ¢ - -- - -- -- -,-- ¢ I 70,560 G ~~ "; ~ VIEW EACH WALL FROM OUTSIDE ~§) I § I -@ i ,-¡ "I> 3 '3 $ I K I - C t{ . I J-® I, I, _::;.. CJ, coo ~.- 1 10-1 I I ~ . . ~ I Q) ® ,@ (<þ ,@ @ "S~\.;;/ ~~ . ~.f 1~ ' . . .' . .. .. Form 2 I , I \ I , , , I , , I I i .- ark.De.þartmentEquipmentRequ~st \ i I I ! j 3Pt.HitcllFI~irMowerto be usedon the currenttractors. The mowerisneededfor I ditches, hQldingponds, some areas on the disc golf course and nature trails. ' I Equipment Cost $ 3,975.00 I Weight j $ 300.00 Total Costl 4,275.00 I j , I I I I 2Pt Hitch :rotary mow~r to be used on the current tractors. The old rotary mower would be tbded in for anew one ofthe same size. ! I Equipmen~ after trade in $ 1,340.00 I , , I. T eMaintenance Deplrtment has the funds budgeted under other equipment. \ I I I I , I I I I I I I- I J/ ~ ",...., itg of St. Joseph I - i , l.n,g'A,LNW DATE" 1 I I i ¡May 8,2002 I P.O. Box 668, . : St. Joseph, MN 6374 MEMO TO' Mayor Hosch, City Council Members and City Administrator Weyrens (320) 363-7201 . I Fax: 363-0342 FROM: I. .~. . C-~ Joann Foust & Cynthia Smith-Strack, Municipal Development Group r CLERK! I RE: ~equest for Minnesota Investment Fund Assistance - VicWest I ADMINISTRATO ' i Judy Weyrens i Request: I' I MAYOR Vicwest has requested the EDAlCity sponsor an application to the Department of Trade and Larry J. Hosch Economic Devel9pment's (DTED's) Minnesota Investment Fund (MIF) fora low interest loan. to assist with equip~ent purchases. COUNCILORS Enclosed are pro1gram guidelines for the MIF Application. The City must be the official applicant I Bob Loso '. Cory Ehlert on behalf of aco~pany. The amount of finê.ncingavailable is dependent upon the number of Kyle Schneider jobsVicwestcreates over the next two years and the wages with benefits that those positions are I Alan Rassier paid. For example, if Vicwest creates 7 new jobs at $12 per hour, the City would be eligible to I apply for $70,000 in funds (7 jobs at $10,000 per job). The strength of tJe application is dependent upon a number of factors including the strength of I the company, ability of the project to move forward, finances (historical and projected), community statis~ics and how the project compares with other applications. i I. If awarded, the C,ity receives the funds from the state and in turn makes a low int.erest Joan to the company (7 to 10: year term and 3 to 4% interest rate- to be set by the city). The city is able to establish a local rrevolving loan fund and retain the first $100,000 in principal plus any interest for future industrial projects/loans. This is a win-win program for the company and community as the I company is able ~o access low interest loan dollars for equipment and the community is able to retain funds toestablisha local revolving loan fund. I ì I I Application info~mation: VicWest has supplied a majority of the information (e.g. financial statements, company history, etc) for the application. TheEDAlCity would be required to finalize the application, conduct a public hearing on the submittal of the application, establish revolving loan fund guidelines and I administer the program. Action: I I The EDA will be meeting on Wednesday, May 15th to prepare arecommendation to the City Council regarding I (1) authorizing the services of Municipal Development Group, to finalize the , MIF Application al(ld (2) calling for a public hearing onthe MIF application. The City Council will be meeting on May 16, 2002 to take action on the EDA's recommendation. A MOTION by the I Council regardingrthe above two items is in order. I I I· I \~""'. , '", / .. ", I <.,,1'." +\~~ESO.ì' ' . "",', .- ; , '" . ..~ ".- Ecgn~iliïc "\" "1 DeveloRment Minnesota Investment Fund, I 500 Metro Square 121 7th Place East St. Paul, 1v.1N I 55101-2146 USA , 800-657-3858 - www.dted.state.mrt.us . Program Purpose: To create new and retain the hi~est quality jobs possible on a state wide basis I , with a focus: on' industrial, manufacturing and teclmology related industries; to increase the local and state tax base and improve the ecqnomic, vitality for all I Minnesota citizens. ' How It Works: Grants are' awarded to local units of government who provide loans to assist ·'1 . ..', expanding businesses. Eligible Applicants: . Cities, c6u~ties, townships and recognized Indian tribalgovemments. ·1 . All projects must meet minimum criteria for private investment, number of jobs ' Minimum - Requirements: ' created or retained and wag'e thresholds. .- ") Eligible Projects: Loans for ~and, bu.ildings, equipment and traiÌringare eligible. Funds may also I be used for infrastructure improvements necessary to support businesses , ¡ 'located or intending to locate in Minnesota:. - I I~eligible Projects:, Working capital, retail business and industrial park development. - , Maximum Available: $500,000. Only one ,grant per state fiscal year can be awarded to a government I urnt. . Other Funds At least'50%oftotal project costs must be privately financed through owner I Required: ' equity and othèr lending sourceS. Most applications selected for funding þ'ave at least 70% private financing. I' Interest Rate: Negotiated. Terms: Real estate a m~imum of 20 years; machinery and equipment a lflaximum oJ ·1 10 years.' ' , 'Collateral Negotiated. Personal guarantees may be .required. I Requirements: Applications On a year-round basis, usiI?-g the Business and Co:mmunity Dévelopment Accepted: application. " I oMÌ1nesJf~1 -over· )¡ r' ·\0 ,,\r[)H.I..D C[]l\I[PETITtJH 'I r'- ') :"~'{\.':"" ".:ß'::,r':1 Iii I ' I ' .',' ¡ , , I Ii Tentative Schedule for VicWest Project , . ! Target Date Completed 'I- .pre-apÚeation meeting with IStateof MN for funding Wed. 8-08-01 8-08-02 Pre-ap lie at ion to State of M\nnesotaforfunding Tues. 8-14-01 8-14-02 ¡ I Pre-ap lication for TIFto Sf. ~osephEDA, ' Wed. ,2-20-02 2-02-02 Pre-application for TIF to St. µoseph City Council,. Thur. ,2..21-02' 2-21-02 City Council conducts public improvement hearing on 15th Ave & Elm St. . City adlertlses for bids for S"f"Uutiiity construction- 15~ Ave & Elm st. Thurs. ~-19-o2 4-19-02 Final a plication requests with required infosu6mitted for State funding I (I DB, Minnesota Invest men, Fund) and local TIF, Tues. 4-09-02 5-01-02 Bid Op ning for 15th Ave & EI~ Street project and Council action '& Thur. 5-1 p-02 Council action on Planning Commission recommendation for lot split I St. Jos ph EDA reviews apPIi!cations, recommends approval And aU~\hOriZatiOn of J&M and MDG services Wed. 5-15-02 :. I St. Jos ph City Council acts on EDA recommendation Thur. ' 5-:- 16-02 I And ad~oPts a resolutión calling for a public hearing on the TIF I Notices sent to County and S~hOOI District (30 days prior to TIF he ring)! __ ,Mon. 5-20-02 I' " ViCW,,' esl or LLC to submit site I,Plan a, nd certificate of survey to City Mon.' 5-24-02 For indlusion in Planning packet for lot split. , . Public h1earing n~tice sUbmittJd to the St.Joseph Le~der I I For th TIF Plan adoption a~d for MIF application submittal Fri. 5-30-02 , Constru tionof 15th Ave & EIJ Street project begins ' Mon. 6-01-02 - 'I ' I PlanninCommission acts on ¡TIF Plan- consistency with Compr hensive Plan and approves' certificate of survey For th \ subdivision. of Lot 1 Blk 2, Buettner Industrial Park Mon. 6-03-02 \ I Public h aring notices PUbliSh~d for TIF and MIF Fri. 6-07-02 : I I Public h aring held by EDA s~,'I!ec,ial m, e,eting fO,flowed by Thur. 6-20-02 ¡' Counci action Qoint meeting) approving the TIF District and' ' Counci approval of resolutio~ authorizing submittal of MIF app , r I I T/F Plan filed with the County I MIF App ¡cation submitted to t~e state Fri. 6-21-02 , , . 15~ Ave end Elm Street consiction project is completed Thur. 8-31-02 \ I· ! , .. ! ~\ \ j I I I \ EXTRACT OF MINUTES OF A MEETING OF THE , . i CITY COUNCIL OF THE CITY. OF I· ST. JOSEPH, MINNESOTA , \ HELD: May 16,2002 I I PQrsuailt to dL call and notice thereof, a regular meeting of the City Council of the cify If. St. Joseph, Stearn~. County, Minnes.ota,was duly held .at the City Hall on Thur...s.day,.t...he 16th ay of May, 2002 at 1:00PM. for the purpose, in part, of calling a public hèaring on the ~roposed adoption o~ the Development Program relating to Development DistrictNo. 1, the I Rroposed establishm~nt of Taxfucrement Financing District No. 1.,;4 within Development . ... istrict No. 1 and the! proposed adoption of the Tax Increment Financing Plan relating theretol I The fOllowin, Councilmembers were present: ! I d the following wer.'.e absent: \' i , , Councilmember introduced the following resolution and I oved its adoption: I RESOL{!JTIONCALLING PUBLIC HEARING ON THE PROPOSED I I 1\DOPTION OF THE DEVELOPMENT PROGRAM , . RELATING TO DEVELOPMENT DISTRICT NO. 1, THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING I DISTRICr NO. 1-4 WITHIN DEVELOPMENT DISTRICT NO.1 AND THE PROPOSED ADOPTION OF A TAX INCREMENT I FINANCING PLAN RELATING THERETO , I BE IT RESOLjVED by the City Council (the "Council") of the City of S1. Joseph, innesota(the "City"), as follows: . I '... L Public kearing. This Council shall meet on June 20,2002, at approximately 7:30 p. ., to hold a public hearing on the following matters: (a) the proposed adoption ofthe I T x Increment FinancingDistrict No. 1-4 within Development District No.1, and (c) the p oposed adoption of á. Tax Increment Financing Plan relating thereto, all pursuant to and in I a4cordance with Minnbsota Statutes, Sections 469.124 through 469.134, both inclusive, as amended and Minnesota Statutes, Sections 469.174 through 469.179, both inclusive, as amended (ctllectiveIY, the "Act'!). I 2. Notice bfHearing;Filing of Program and Plan. The City Administrator is hereby a~. ..Orized. to. cau.se a ~otice of the hearing, SUb. stantially in the fì. 0. rm attached hereto as Exhibit A, I t?J~e published as req~ired by ~he A~t and to place'a. copy of th~ ~roposed Developm~nt pr¡gr. am, and Tax Incre....,....ment FmancIng Plan on file In the. AdmInIstrator's Office at CIty Hall and . to make such copies a~ailable for inspection by the public. I ; , I 1408144vl Ii . I I I , , i i I I I S ATE OF MINNESOTA ) .- I )ss. COUNTY OF STEARNS ) ! I i J I, the undersigµed, being the duly qualified and acting City Administrator of the City of S . Joseph, MinnesotalDOHEREBY CERTIFY that the attached resolution is a true and correct I c ,pyofan extract of~inutesofameeting of the City Council ofthe City Of St. Joseph, ! innesota duly called! and held, as such minutes relate to the calling of a public hearing on the C'ty's developmentdi~trictand tax increment financing district. I I City Administrator I I '. I I I I I I I fit ' ~ I 3 I I i I EXHIBIT A I CITY OF ST. JOSEPH -. COUNTY OF STEARNS STATE OF MINNESOTA NOTICE OF PUBLIC HEARING ON I ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 1-4 WITHIN DEVELOPMENT DISTRICT NO. 1 I NOTICE IS HEREBY GNEN that the City Council (the IICouncilll) of the City of St. Joseph, Stearns County, Minnesota, will hold a public hearing on June 20, 2002 at 7:30 p.m., at I the S1. Joseph City Hall, in the City ofSt. Joseph, Minnesota, relating to the adoption ofa I Development Program relating to Development District No. 1, and the proposed establishment of I Tax Increment Financing District No. 1~4 within Development District No.1 and the proposed adoption of a Tax Increment Financing Plan therefor, within Development District No.1, I pursuant to Minnesota Statutes, Section 469.174 through 469.179, inclusive, as amended. -' Copies of the Development Program, and Tax Increment Financing Plan as proposed to be - I adopted will be on file and available fot public inspection at the office of the City Administrator at City Hall. I The property proposed to be included in Tax Increment Financing District No. 1-4 is described in the Tax Increment Financing Plan on file in the office of the City Administrator. I A map of Development District No.1, and Tax Increment Financing District No. 1-4 is I set forth below: [INSERT MAP of Development District No.1, and Tax Increment Financing District I No. 1-4J I I III 1408144vl A-I I I I ¡ ! AU interested persons may appear at the hearing and present their view orally or in .. ' ¡ . I [ling. , ated: May 16, 200~. I BY ORDER OF THE CITY COUNCIL 1 i I /s/ Judv Wevrens I I r City Administrator I , I ~I i I , , ! I i I I r ! i I , , I , r .. i i I I I I , I I , I I I I I I I- I ]40 144v] A-2 I I ì I I Nrh,andPhaJe Six ,...,.......... .- ~ .. " j PIa ing COmmission rJcommendationsto be delivered on Tuesday evening. ThePlanning Co~ssi<)n didrec0ID1]1end the approval of the pr"limin"", p!at witl1 sorneconting"'1"ies. They I also¡ recommended approval ofthe variance request on the side yard, rear )lard and minimum lot setback requirements. I I In lur packet you will ~Ud tWo proposed iliawings forI'! ortlíIand. The top pre1irnin"", p!at is thefne that was recomniendedfor approval by the Planning Commission. Ted Schmid is I req , esting the Council t6. consider the original plat presented to the Planning Commission. He hasrted that the d()llSijY in NortlùandPhaso Six is less thanthodensi!yin Gracevlew E~fes I In t e information tomorrow night I will have the comments of the Planning Commission and Cit Engineer. I I - I I ! , , i I i i I. , j I I I , I I , I I ¡ j ¡ r I I I , i i I I I r I i I I I- i , , I I I r j i I , I I I I I I ; I I ! I I j ! I IU I ¡ . 0 ... · 'l "J w J..!.l -- ! ..' 1 ~ j ~ ~~~ ~~ ---- -Vl........:~_-¡:::t~~ ! d~ß 0... .' . ill' ~ 01-1 - ri~ . . . 9 , ' ---i-- ~, . . . -. 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I :.J ~ 01 ,I, \!1(j' I I ' -! \ ' æ I '---". ;;!;.. í"'I'NIW '(IE I « ~ o '. 9 '" u 0 -' ~z I 5~;;!; (.., ^) . _ z IU lOt' I 1 ,!i, e: tf) ~ ~ 2 OiL _'='_!::::-_-=-___-=-_-:!_nJOI j/ f= ',.. -" Q ffi3:œ {¡... Z [Q~~~ 9 ee " , . « J:I-zl!? ~¿ ri 3\OI:J. f", fl"'\ ~ 2~Z~ " :¡ g-~...: 0..2...11 '" F~ '" "-'" 01Ll~ L.__ ~F~ I i~~ m,,¡;:: -£' z : ... ~m& =19 \ - '¡jl~ >- ",! ;::15 -. " Mlw ...- "'I'" CL ~ ,~ I ",or" Q 1 I ¡: j t.- '~a aNV1Hi~ON tl.I I I ..'" ~ ;! I I ~~ 1 >- ï: .!! j I 5~ :t t- _ ~ :f I ",0 ~ - ~ i[ !! I'~ll Z '" 111 '2 I j I \J ~ ~ > ffi . ~ Iii {! "_":~ -,,-,,-,,-,,-,._,,-,,-,'-"-,.- ,-"-,, .( !f ~ ~. --. I J c . c..j ~'1J :W~~ Me1110randum To: Council Persons CC: i , ! From: Peter E. Jahsky., Chief of Police , , Date: 05/10/02 i i Re: Hiring Pol,ice Officer i , , As most of you are; aware, we looked at hiring a polic~ officer in 2002. After looking at the budget, it was decided to wait for a year and see how the budget worked out. Since that time Sgt. Young and I have looked at the :Ways that we can m.ake our service to the community better. In hiring a new '.. officer, it would afford us the opportunity to have Jeffona permanent night shift. This would give us a supervisor on bo~ the day and night shift. This we feel would help with guidance of officers and keep the complaints down. In addition, we are looking to provide more programs to the community ~uch as the, McGrurf, Safe House Program, Crime Free Multi-Housing, Neighborhood Watch and others. In order tOimake these programs work and have the personnel to run them we will need more people. Lastbut c~rtainly not least, as the city grows and people come in our calls for service are rising. . We would like to apply for a Universal Hiring Grant through the Department of JustÌce. We would receive $75,000.OQ for three years to help offset the cost of the officer's wages. If you have any questions, please feel free to contact Judy or I and we would be glad to answer them. Thanks i" I . ! POLICE , It -- 1 ~.4W~~W".@:W MelTIornndum. i I , r ! I i To: Councilpersbns CC: I From: Peter Jansky., Chief of Police Date: I Re: Officer 'I '-- I aware, we looked at hiring a polìc~ officer in 2002. After looking at the budget, it for a year and see how the budget worked out. Since that time Sgt. Young and I ways that we can make our service to the community better. I11. hiring a new I. afford us the opportunity to have Jeffona permanent night shift. This would give us day and night shift. This we feel would help with guidance of officers and down. In addition, we are looking to provide more programs to the community I Safe House Program, Crime Free Multi-Housing,Neighborhood Watch and to make these programs work and have the personnel to run them we will need more certainly not least, as the city grows and people come in our calls for service are I apply for a Universal Hiring Grant through the Department of Justice. We would for three years to help offset the cost of the officer's wages. If you have any I feel free to contact Judy or I and we would be glad to answer them. I Thanks I ............~ ~1 . . PO,"'C:E , -- 1 I · - U.S. Department of Justice Office of Community Oriented Policing SelVices - -. COPS COPS Application Booklet www.cops.usdoj.gov I COUJIUNITY ORIIUITBD POLICING SERVICES u..s.. D£NRTMlrIllT Øf ' oIUli'rlC. I /~;\\ 'il' ,;~:~ ~f 61 ~~ Ui~fsal R;,'["l9 PrdgJaf120(J~; I 4ì\1¡¡;:;:~·"··'·~·~"'"l1!!'''tJ~:¡l.·Z}~}',(f!(gjW:I:·{!: t·'·:; B ..:.:f kl't ," ""Wwl1!iiN+. '18ë"+k4r.. gl!!plca Ion 00 e· I' ~~ ~~!ljA~ia17~- -, .~~ ...~~1!3~. .1 , ;::<!,::::~-, lðttÎ'itwr"··i/ ".ktMive(SlilI HinM"m.:ilÞømram.,2002 ap¡i:IItiiâtiQMS: .- ;*;:l),f~Þß:;: ., ::- ': " ~\Z-- ,"" '·~~,,~j::~~t '--- - ,,'>',''-:-/~-': ,-_. .::- . ,c_ -:\:~~;,::L:,_::~ :'::- '<1~:-i::?t::,;::',~- '-" '-' ;,:' '~\;~~:-\-:;." u,,,,_ "__' _u' ___",,',' .. ~ -co'- _ '",-' .,._. ,,_"_ "'P.' -,-,-,:,-, ,_. :-', : "::.:.__:'_'_ ,-::.:_'-:'<'.,',' -'>C'-:-'__ '_"",'_'__-'_, ,-,;_'_:_:.' ,- '+,'::--,- -,- '-', ,"-,'-,----- ---- -'- '\:! ·····l\:IIay~4, 2002.....,~riÒht¥e~nsidera~i~~t·åèadlin,e June 21, .2002- Secondary consideration deadline I I ë I I , " , I "..'t. ........... .'. ...........tcf!;S~';.r:f}ftfJfJ.rt1JJ;cnt·'· AWl U;l.t~6t ; I ;': -' ""'~__:(i~::_:::,:, _'C-::':_':':-.:-:":__: __ _ ': ---::: " -,-:r~-:::' -, _,C_::,- " , _.-::,' "'-':_': '-'::',-'_':':--:;:;: :'~:\_,_., '_:_'_: ":"-_:-:' ,:_ _.-:'/<':'~"t-":J' __ c"-' ,JQfJìee of COnìInUnitJ:,p~iented PoIiei1Y~~e~~~es '.:' ,:; CarlR. Pe~øçJmire~~or I .' OMBÆHproval Nujnfèf:l103-00iJ I I ,. I I I I I r , r I ! r I . J I '. niversal H~ringProgram 2002 Applicatign 890klet I ! Th . Universal Hhing Program ~PPliCatiOn is designed to assist law enforcement agencies seeking I to dd additional, new career law enforcement officers to engage in community policing. FJ mo,einformatìÒo about c~psgranis, calltþtU,S, Def"'1meotbrJustice Response Cent~ at I 1.800.421.6770. : ! , I, i .. . .1 I U.S DepartmentofJustice .. I o~e of Community Oriented Policing Services Un~ ersal Hiring programConttol Desk I 11 0 Vermont Avenue. NW I 8th floor ! Wa hington, DC 20530 (use zip 20005 for overnight mail) I Int met web site: http://WWW,4,,,,.,dOJ,g.. I- I Re ised March 2002 '1 , r I , I I I Contents -. Application Fonn . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Retention Plan Certification. . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 I Assurances. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 CeI1ifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 I Disclosure of Lobbying Activities. .. . . . . .. .. . . . . . .. . . . . .. . .. . . . .. . . .. . . . . . .. .. . . . . 13 Waiver Infonnation Worksheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 I Budget Infonnation Worksheets . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . 17 I Community Policing Infonnation Worksheet '" . . . . .. . . . . . . . . . . .. .. . . .. . .. . . . . .. . .. . 33 Paperwork Reduction Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 I Sheriffs Department Questionnaire. . .. . .. .. . . . . . . . . . . . .. . .. . . . . . . . . . . .. . .. . . . . . . . 45 Special Department Questionnaire . . . . . .. .. . .. . . . . .. . .. . . .. .. . . . . . .. .. . . . . .. . . . .. 47 I Start-Up Department Questionnaire. . . . . .. .. . . . . . .. . . . .. . . . . . . . .. . . .. . .. . . . . .. . . . . 49 .. I I I I I I I i -I I I I Application F()rm I .- P E READ THIS BEFORE APPLYlNGI I I r The following application pages and attached forms are to he. completed by jurisdictions wis~ing to apply for federal assis~ance to pay for the salaries and benefits of additional, new I pOlte officer position (s) . under.ilie . Universal Hiring Program.. Universal.. Hiring Program gra ts provide 75% of the apptoved entry-level salary and benefits of each newlyhired add~tional officer position hired on or after the award start date. There is a maximum federal conr rihution of $75,000 per additionalofficer position over the three-year grant period. Any I 'TœI ,,¡,ry ~ benefi5 mot œ p,;~ .nth lorn fuods... A Moimmn 25%loc.' "'kh h req ired· (unless a waiver of the I cal match is authorized). The match must be a cash match fro funds not previously budgeted for any law enforcement purpose. The federal share must I dec ease and local share must i~creaseJrom year to year over thè three-year period. All budget calculations must be based .on the auiliorized salary of an entry-level officer in.your dep~rtment. . . ¡ I ±::4ea~dalesÞrfm~HhingPromam2002 afphrad~ Ma24, 2002 - Priority consJderation deadline I Ji 21, 2002 c$~ J.s¡~tiO'dradD"" .. .. I A'rraWlabove, apphcadfn' p....rk<dO.or Wtlry'Mat24, 2002 wiObe gi FIl priority consideratiop· for. Fiscal Year 2002 funding. ... ApplieatioIls I p01trnarked after May 24,. 20p2, but before JUlle 21, 2002 will receive secondary corideration. All grant awards are subject to the availability of funds. Ap, ificationspostmarked afterJune 21,2002 will not he considered. .. AP~ca"~mm!b;~; S.d.~t ~" orig o,; ",d~o 'oW" or ';1 "'!'teriah. The origiœl ap~ 'cation nnæ have original sigpatures on all application documents. It is not permissible for ~omeone to signapplicationfonns in place of the law enforcementand/orgovernment I exe utives nallied in the applicatÛm.Stamped or electronic signatures wiJI not be accepted. Applicaûons widl missiIlg, !ncOlnplete or.. inaccurate. .1'esponses . may not . be co Isidered for funding.·· For assistance with this application, please. contact your COPS Gra t Program Specialist at 1.800.421.6770. I ¡ I , I I I I I I I- 1 I I Universal Hiring Program Application Booklet I I. ·Generallnformation .. Applicant Organization's Legal Name: Co; ty of St. . Tm:;pph I Applicant Agency OR! Number: _ _ _ _ _ _ _ I 1'I1e OBI number is assigned to your agency by the FBI for purposes of UCR crime reporUng. h begins with your state abbreviaUon foDowed by Ovedigits. If your agency does not have an ORi number,}eave this blank, and the COPS Ollice will assign one to you. For furtherdariñcation, I please refer to your Ap,licaUon InstrucUons Manual on page 14. Applicant Agency EIN Number: ~ 1o-º. -º -º -ª- 10 ~ -º. I The ElK number is assigned to your agency by the Internal Revenue Service (IRS) and consists 01 nine digits. If the Ollice of/ustice Programs has assigned your department an ElK number, please use that assigned number. Otherwise, your IRS EIlI number should be used. For furtbeI clariñcaUon, please refer to your Application InstrucUons Manual on page 13. I Federal Congressional District Number: Do not substitute state or local congressional districts. I Is your agency contracting for law enforcement services? [ ] Yes [X] No e· If "yes, " enter the name and agency informaUon of the contract law enforcement department iIJ the Executive InformaUon secUon on page 3. For Jùrther dariDcation in determining iftbís applieJ to your ageIICj, please see page 13 of the Application InstrucUons Manual In the space below. please provide a brief explanation of your agency's inability to implement I this project without federal assistance. The City of St. Joseph is faced with grow1ñg; I pains and lack of funding opportunities. The City has been presèrited with 3 large residential developments I that will double the current households in the Ciy. As you are aware. single family homes create more of a I financial burden then revenue received. The majority of the tax base for the City is residential with only 15% being corrmercial. The growth coupled with state I imposed levy limits handicap the City of St. Joseph. without finding a means to help offset the additional I ståffing cost, the Cjty of ST. Joseph will not be able to hire additional officers until sometime in the I future 2 -I I I I. Application F()rm . II. Executive Inf~~tati9n I Th þw enforc,mentand g0"'"1"'",' "",,",,' that !'Ppearm·twS,éctioo _b,tb~, ind viduals who will hav..e ultima. te financial and programmatic authority for this grant: . . .. ..1. .... .. . ... .... ..... . ... I TYPIcally, these...are the..high..est-ra~king officials withinYOUrjuriSdiCtio.n (e.g., Chief of po. Uce, Sheriff,· or .. equivalent for law.. enforcement. executives, . and Mayor, City Administrator, or eq~valentfor government executives). Listing individuals without ullimateUnancialand I pr.ogramm. atic auth.Ority for thegran.t could delay the review of your. application, or remove YO!. ir appUcation from consideration. I . ,'.. . La Enforcement Executives ram£!. ...... .... .. Peter Jansky I Tit11,p.olice Chief..! .... ...... .~éOCJ. N _,S:".Jose,npollceÓepartmert Ad ress:PO ROXhhR . i.... ....... . I 25 Colle eAvenue North Ci : St. Joseph;.. State: MN Zip Code: 56374 Telfphone: ... (i?O }'ihi-~?c)O Fax: (320) 363..0342 I E- . ail (if appUcable): ....... ... i . .·..1 ~. e of Law Enforcement Agepcy: I 10 unicipal OJ. State 0 County Police Department o herilI* 0: Tribal* 0 Transit* o chool* o¡ University/College* (0 PubUc or 0 Private?) o uhlic Housing* 0 New Start-Up* (please specify): I o~ther* (please specify): ' . * A~ncy types with an asteIisk next to them must complete the additional questionnair~ found at te back of this Application BookIel, and include it with the application. I Government Executive's Naml Judy Weyrens . Tit1~: Administrator NaFeof Government Entity: City of St. Joseph dress: PO Box 668! I . . .... 25 College Avenue North City: ... St. Joseph ' State: MN Zip Code: 56374 TelfP~o~e: q2n)'ih1-7~n1 Fax: (120) 161-0142 I E~a¡J (If applicable):... ¡ 1ì e of Government Entity. o tate .. DJ City . o Town 0 County I O~ '..II'g.'.......... . D..8.0...r.o....u..g..I>· 0 Township 0 Territory o egion 0 Council I. 0 Community 0 Pueblo o . alion . . 0 School District I °fther (please specify): . .: COftact Informaüon: i COftact person inyourdepartmebt who is familiar with this grant: I Na e: Judy Weyrensl . Title: Administrator Tel phone: ( 320 ) 363-7201 Fax: ( 320) 363-0342 E· ail (if appUcable): I I I_ 3 I I Universal Hiring Program Application Booklet I III. Department Information -. Population served as of 2000 U.S. Census: 4680 Current population if different: 4928 and square miles covered: 4 Exdude tlJe population and square miles primarily served by otlJer law emorcementagencieJ I witlJin your jurisdiction. For example, a sheriD's department must exc{l{de populations and areas covered by a city police department for which the sheriD's department has no primary law enforcement autlJority. Current budgeted locally-funded sworn force strellgtII as of the date of application: I Full-time officers' 6 Part-time officers: ~ The budgeted 10caUy-fUlJded sworn force strengtb is tlJe number of sworn oflicer positions your I department has allocated for its budget, induding state and locally-funded vacancies. Do not indude unpaid/reserve omeers, COPS-funded positions (unless tlJey are in the locally-funúed retention period), or detelltion stall unless they perform police fUllctions. Current actual locally-funded sworn force strength as of the date of application: I Full-time officers: 6 Part-time officers: ~ Tbe actual locally-funded sworn foree strength is tbe actual number of sworn oflieer positions employed by your department as ofthe date of application. Do not indude vacant state or locally- I funded positions, COPS-funded positions (unless tlJeyare in tlJe locally-funded retention period), or unpaid/reserve positions. IV. Officer Request Information I WlIat is the total number of new officer position(s) your agency is applying for with this lJI1Íversal Hiring Program application? e· Full-time: 1 Part-time: Your request sbould be consistent witb your agency's law ellforeement needs. Do not request more I positions tban your agency can realistically support. *Total amount of federal funds requested for all full-time and part-time officers: $ 75,000.00 I From Page 29, Box A on Budget Information Worksheets *Total non-federal matching funds required (local share): I $ 68,086.51 From Page 29, Box B on Budget Information Worksheets I *To aIlswer tlJese questio//s, complete alld refer to tlJe (]¡liversal Dirillg Program 2002 Budget Information Worksheets provided in this Application Book/et. I Is your agency requesting a waiver of the local match requirement due to i1fJ!Œ fiscal distress? [ ] Yes be] No I If 'yes," provide written justilicaüon as required per the Universal Hiring Program Waiver Information Worksbeet. For furtber informaüon, please refer to the "Guidelines for Waivers of tlJe Local Match" section in tlJe Application Instructions Manual, page 5. Requests for a waiver of I the local matcb submitted without supporting documentation will not be considered. 4 ·1 I I I Application Form r .- I V Required Signatures By rf'B bclow, I ~fu.t ~e !'monn'Bonp<oride' .. ¥ fnim an, ..llie '''<be« fo"" I is . ue and accurate to the. best o~ my knowledge. I understand that false statements or claims m de in connection with COPS grants may result in.fines~ imprisonment, debarment from pa . cipating in federal grants or Icontracts,and/or any other remedy available by law. I Ad itionally. I understand that jriorto any grant award, my agel1cy must comply with all ap lication and program requi~ements of the .Public Safety Partnership and Community Po 'dng Act of 1994 and. all othe~ requirements of federal law. My signature certifies that this I aproo ~~~. ~~.oruj.fur '_p~tl~ w~<b.~.W 001 mm~~ ~ ~,e« in y agency's budget with state or local funds. I La Enforceme t Executive s Signature: . I I Z) I DateY/" -02- I J,gea"" """ In ';""" II of.. form) I J,eroment Ex",uû.., Sigulture: I llare; -. J""'"" of """0 "med 10 ~' II of "" form) , Se d one original and two i cODies of all applícation materials. Refer to the I lJJ iversal Hiâng Program 2002 Applícation Checklist to ensUl'C that all required ddcuments are being submitted Completed applications should be sent to: Universal Hiringprogral Control Desk. .. . . ' I U.S. Department of Justíçe, Oflìce of Community Oriented Policing Services 1100· Vermont Avenue, N;W 801 Door I WashiJIgton, DC 20530 (use zip20005for overnight mail) , No e: Original signatures are n¿eded on the. original application to process all funding , I re uests, Faxed. copies will not be accepted. Applications postmarked after the .. final ap ,!ication deadline date will notlbe considered. Plre be advised that a hold IDay pc placed {}llthiS application ifit is deemed that the applicant I ag, ,'llcy is not in compliance with federal cMI rights laws and/or is not cooperating with an ongoing kral cMI rights investigation. ! i I o B Approval Number: 110370027 I I· s I I I i Q) I .-1 E .g I ~ Q) ~tj 00 ,Q 1/1 ~...... .¡..J .- ..r::S q Q) 0 :5 en "'d S Ë ~ ~ ¡:: . ~ . OJ:¡ ...c ~ I ~ - ~ .... . ~ 0 Q) .~ "'"... . ':!:I .- >- -' - ° .... '" - v ~ E c.. CI) ~ ~ ~ ~ d:: 'g, 0 "'d" :J II) ~ .c Q..c a:s "¡:J ~ ..... OJ:¡ Q) 0... Q) 0 .1':; 1"1, -==. ::1....._.- OJ:¡"';;:;. ~ q .... 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Q) ö.O .¡..J.¡..J .¡..J....-! fII-. ... ~ - Q. .'-' '" t:: Q) Q) Q) Þ< ...c: ¡:: Q) Q) 0 a::~ = CI) ~ CI) ~ U ..5 ~.2 Q) ~ ...c ~ Q) .¡..J .,... cJ ö.O "(j p..¡ P-t <C 0 1/1 C .............."E.~ ...c: v ~ O:::J ÈJ ,... I. ... .r-! ¡:; ~ ;..;:: 0 q c< 1:1 .¡..J ....0 c<! '" 0 ...... I. ... .¡..J o,... 'v ...... t:i Q) bJ:J ~ 0... po., .¡..J c¡ CJ) ::> .. ~ 0 S ~ S '" ~ Q) .,... .¡..J ;::I c¡ 0 ~ I 1/1 ~ .;¡; ~ "CI ib tJ]"¡:J g :3 CJ) ....., ...c:.¡..J.. B. 1:0 0 ~ ... 2:! :::J ..r::... ~ .;¡; g .. Qj c<! ._ .1> .a....8 '" 0 "t Q) 0 t:: Q ~ ... 51 õ ~ ~ ß 'ß -B ~ æ ::J ~ 8 Z ~ ð CJ3 .. 2 . H I ...... t--4 ~ ... 1/1 H H H I: I Assurances . Assura . I Several provisi ns of federal law and policy ~pply to all grant programs. We (the Office of Community OrienteciPolicing Services) need to secure your as urance that you (the applicant) will comply with these provisions. If you would like further information about any of the matters on wth we seek your assurance,plrase contact us. By your authof·zed representative'ssignaturd,you assure us and certify to,~s tllatyouwill comply with all legal and administrative requirements t at govern the applicant for atceptance and use of federal grant funds. In particular, you assure us that: I 1. You have b en legally and officially authorized by the disc,rimination provisions of the Omnibus Crime Control and Safe appropriate gOI erning body (for example, mryor orcity council) to Streets Act of1968, as amended (42 US.c. § 3789(d»; Title VI of apply for thiSlrantand that the persons sigqing the application the Civil Rights Act of 1964, as amended (42 US.c. § 2000d);the and these assu ances on your behalf areautqorized,to do so and lndianCivil Rights Act (25 US.c. §§ 1301-1303); Section 504 of to act on you r,behal f, with res,pect to any iSSU,..:' es that may arise th,eRe babl,',lita ticmAct.o f,197. 3, as am end e,d, (2.9 ,U, .S,',C. '. § 794); T itl,e during proces' ng of this application. " . ¡ II, Subtitle A of the Americans ,with Disabilities Act (ADA) (42 . '.' ... . :' :. . US.c. § 12101, et seq.); the Age Discrimination Act of 1975 (42 2. You WIll co ply wIth the proVJSJons of federal law whIch limIt U S C § 6101 t )" d D ' f J ti· N . . . . . . 'I. . . . . , e seq.; an epaJ:tment 0 us ce on- ~ certain POhtl.c~l ac o~·Jt1es of Your emlJloye es jw hose PrIncIpal D· . . ·,R,I ti', ' ·d ·T·tI ,28,1)35 d 42 ' . . ... .' . . .' , IscrllnlnatJon ,egu a ons contalne In Ie, arts an employment I In connection with an actJVJtV financed In whole or ( b C DE 'd G) f th C d f Fdl R I . 1 su parts " an 0 e 0 e 0 e era egu aoons. in paJ:t with J' s grant. These restrictions are set forth in 5 US.c. § , , " 1501, et seq. ",I ' , A.J,n the event that, any court or adminIstrative agency makes, a . ' , . ...' '. flnding of illscrimination on grounds of race, color, religion, 3. You will co ply wIth the mlnlmum wage "and maxImum hours U'l ,. d 'd' bili' , . 'ft d I ,', i , na ona ongln, gel1 er, Isa ty or age agalnst you a er a ue provisions of rheFederal Fair Labor Standar", ds Act, if they apply 'h ., ~d " "f 'th fi ,ill' h " , process earlng, you agree to Iorwar a copy 0, e 111 ng to t e to you. , ,j Office of Civil Rights, Office of Justice Programs, 810 7th Street, 4. You will eS!bliSh safeguards, if you have :~ot done sO,already, to NW; Washington, DC 20531. prohibit emplJyees from using their positions for a purpose that BG t 'th t h50 'I d . ' . ' ..' r '. . ran ees a ave,,' or moreemp oyees an grants Over IS, or gIves tll appearance of be1l1g, motJvated by a desIre for $500 000 ( '$1000 000 . '. h 'th i " " or over , , , 111 grants over an elg teen-mon private gain ~ r themselves or others, particularly those with whom ·d) t b ·t ,blEalE 1 _ . " 'I. peno , mus su ml an accepta e qu '. mp oyment , they have fam,Y, bus1l1ess or otherues. , 0 'PI ("E EC)l)") EEOl)h £ ('f ' '" pportunlty . an ',~'" or ,s ort lOrm I grantee IS . 5. Yoo will ~ 0",0 D0p"'~'" of)o,'oo " ",0 Compttoll~ ",",ired m ,obmi, M EEO~ ~~ ,8 CI7R 42.302)."," i, , General acces~ to and the right to examine tecords and documents approved by the Office ,of Justice Programs, Office for Civil _ related to the .~I tant.' j Rights within 60 days o£rhe award start date. For grants under j $500,000, but ovcr $25,000, or for grantees with fewer than 50 _ 6. You will co ply 'fithall rec¡ui:~ments imp~s.ed b~ the employees, the grantee must submit an EEOP Certification. Department 9f Justice as a condItion or adql1nlsrrative Grants of less than $25,000 are not subject to any EEOP requirement ~'fthe grant;, with the, program!guidelines;with the , requirement. - requirements )f OMB Circulars A-S7 (gov~rningcost calculations) and A-133 (g verning audits); with the apprcable provisions of 9. You will insure that the facilities under your ownership, lease or - the Omnibus ¡Crime Control and Safe Streets Act, of 1968, as " sup:rvision whi~ shall be utilize.d in the accomplis~lment of tile amended; wiif 28 CFR Part 66 (Uniform AClministratiye project are not hsted on the EnvIronmental ProtectJon Agency's I Requirem, ent~r,;with the provisions 0, f the ~,urre,.nteilltiOn 0, f tile (E,,'P,'A) ~st Of, Viola~g ~ac~ti,~s and that YO.~"will notify us.if y~u appropriate COPS grant owner's manual; arid with all other are adVJsedby the El'A1I1dlcatJng that a facility to be used In this , applicable la~!s, orders, regulations or circul~rs. grant is under consideration for listing by EPA. I, 7. Yoo ";U), the eX,tent pr, acticable and cOfl,,1 sis,t,e,'nt with applicable 10. If your st~te has established a revie,W and c0n:-ment procedure law, seek, rec1uit and hire qualified members of racial and ethnic un~er Executive Order 1~372 a?d ~as sele:ted thIs pro~ram for minority groups and qualified women in order to further effective reVIew, you have made this application ava1lable for revIew by the law enforcembnt by increasing their ranks ~ithin the sworn state Single Point of Contact. I positions iny ur agency. I 11 U ·lll . h COPSfd d . . . h r ' " . > ou ~VI p an to reta1l1 eac . ' - un, e po~ltJon WIt state , 8. You will n ,t, on the ground of race, col9r, religion, national and/or, local (non-COPS) funds after the conclusIon of your origin, gende , illsability or age, unlawfully exclude any person grant. I from particip tion in, deny the benefits of bremploymentto any 12 v " ·JJCOPSf I I '(I ) , . . ' .. . i.. . ',. . . >our agency WI not use une s,to supp ant rep ace person, or su Ject any person to dlscr1J:nlnatJon 111 connecti()!1 wIth I al B f I ill 'Aft:· f d'h th . . .. ' . '" . I.'.' , ,,' state, oc , or ureau 0 n an altS un stat 0 erwlse , any pr()gram~ or actJ" vltles funded 111 whole "or 111 parr wIth federalldb d ail· bl ~' th ' f thi· I ,i 'wou e ma e avo a e lOr e purposes 0 s grant. funds. Th civil righ requirements are f9und in the non- ' I e above rssurances that govern the application and useof federal funds. I Date:.5-/ø OC-, I nforcementlGovernment Executive 9 I Certifications Certifications e Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements and Coordination with Affected Agencies. Although the Department of Justice has made every efforrro simplify the application process, other provisions of federal law require us to seek your certification regarding certain matter,s. Applicants should read the regulations cited below and the instructions for certification - included in the regulations to understand the requirements and whether they apply to a particular applicant. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," and 28 CFR Part 67, "Government- I wide Debarment and Suspension (Nonprocurement) and Government-wide Requirements for Drug-Free Workplace (Grants)," and the coordination requirement of the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. 1. Lobbying (ii) Have not within a three-year period preceding this application I been convicted of or had a civil judgment rendered against them As tequired by Section 1352, Title 31 of the U.S. Code, and for commission of fraud or a criminal offense in connection with I implemented at 28 CFR Part 69, for persons entering into a grant obtaining, attempting to obtain, or performing a public (federal, or cooperative agreement over $100,000, as defined at 28 CFR state or local) transaction or contract under a public transaction; Part 69, the applicant certifies that: violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction I A. No federal appropriated funds have been paid or will be paid, of records, making false statements, or receiving stolen property; by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a (ill) Are not presently indicted for or otherwise criminally or member of Congress, an officer or employee of Congress, or an civilly charged by a governmental entity (federal, state or local) I employee of a member of Congress in connection with the with commission of any of the offenses enumerated in paragraph making of any federal grant; the entering into of any cooperative (A) (ii) of this certification; and agreement; and the extension, continuation, renewal, amendment or modification of any federal grant or cooperative agreement; (iv) Have not within a three-year period preceding this application el had one or more public transactions (federal, state or local) B. If any funds orher than federal appropriated funds have been terminated for cause or default; and paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of B. Where the applicant is unable to certify to any of tl1e I Congress, an officer or employee of Congress, or an employee of statements in this certification, he or she shall attach an a member of Congress in connection with this federal grant or explanation to this appliéation. cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in 3. Drug-Free Workplace (Grantees Other Than Individuals) I accordance with its instructions; As required by the Drug-Free Workplace Act of 1988, and C. The undersigned shall require that the language of this implemented at 28 CFR Part 67, Subpart F, for grantees, as certification be included in d1e award documents for all subawards defined at 28 CFR Part 67, Sections 67.615 and 67.620 - I at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub- A. The applicant certifies that it will, or will continue to, provide a recipients shall certify and disclose accordingly. drug-free workplace by: 2. Debarment, Suspension and Other Responsibility Matters . (i) Publishing a statement notifying employees that the unlawful I (Direct Recipient) manufacture, distribution, dispensing, possession or use of a contro] ed substance is prohibited in the grantee's workplace and As required by Executive Order 12549, Debarment and specifying the actions that will be taken against employees for I Suspension, and implemented at 28 CFR Part 67, for prospective violation of such prohibition; participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510 - (ii) Establishing an on-going drug-free awareness program to inform employe,:s about - I A. The applicant certifies that it and its principals: (a) The dangers of drug abuse in the workplace; (b) . The grantee's policy of maintaining a drug-free workplace; (i) Are not presently debarred, suspended, proposed for (c) Any available drug counseling, rehabilitation and employee debarment, declared ineligible, sentenced to a denial of federal assistance programs; . and I benefits by a state or federal court, or voluntarily excluded from (d) The penalties that may be imposed upon employees for covered transactions by any federal department or agency; drug-abuse violations occurring in the workplace; 11 el I I Universal iring Program Applicqtion.Booklet . (ill) Making it tl requirement that each emPlo~ee wbe engaged in B. The grantee may insert in the space provided below the site(s) the P.e. r. fmm. œ.f oh'gmn' b, ~,ro . ror' .f oh"~",,,m' "" oh, ""'o_œ .f ~,k don, ;n roMm... wioh "" 'pœili' required by p ragraph (i); . grant: (iv) Notifying tihe employee in the statement iretluired by . Place of performance (street address, city, county, state, zip code) paragraph (i) ~hat, asa condition of emploýment under the grant, theemþloyee will-I (a) Abide by I~he terms of tile statement; ahd (b) NOtifyje employer in writing Of. his (.),Ih" 00n,1,... fi.)ra Check 0 if there are workplaces on me that are not identified violacion 0 a criminal drug statute occurrittg in the workplace here. . no later th¡ five calendar days aftersuctl conviction; Seccion 67.630 of the regulations ptovidesthat a grantee that is a state may elect to make one certification in each federal fiscal year, (v). Notifying e agency, in writing, within 1 calendar days after a .copy of which should .be included with .each applicationJor receiving no ce under subparagraph (iv)(b) from an employee or Department of Justice funding. States and state agencies may elect otherwise regeiving actual notice of.such c?nviction. Employers to use OJP Form 4061/7. of convicted I employees must. provide noti<¡e, including position title, to: CO S Office, 1100 Vermont Ave.,jN\v, Washington, Check 0 if the state has elected to complete 0JPForm 4061/7. DC 20530. otice shall include theidentifi,cation number(s) of each affecte grant; . 4. Coordination (vi) Taking on of the followingactions,wi¥in 30 .calendar days The Public Safety Partnership and Community Policing Act of of receiving ociceunder subparagraph (iv) (b), with respect to 1994 requires applicarttsto certify that there has been appropriate any em~loye who ~s so cQnvicted - .. i. co()r.dination with all agen~es that may be affected by ~le (a) Taking atpwprtate personnelactlOnagamst such an. applicant's grant prop()sallf approved.Affe~ted agenCIes may emP.lo.y.ee.'.IHo .a..n...di..n. C...I...U.....di..n.......g...ternlinati.Q.'..,n..,...c....o.nsl..st..ent with .the include,...a.m..o ng,otl1.. e.rs,.tl1e.o .ffic e.. ()fthe U .nited. State.s A tto.rney, requireme ts of the Rehabilitation Act Qf 1973, amended; state or local prosecutors, Qr correctional agencies. The applicant . .. .. . ! or .... . . .... . ! '. certifies that there has been appropriate coordinarion with all (b) Retluiring such employee to participate satisfactQrily in a affected agendes. drug abus assistance or rehabilitation p~ogram approved for such P?rp ses by a federal, state or local; health, law . enforceme t or other appropriate agenT (vii) Making a good faith effort to continue ito maintain a drug- free work lace-through implementation ¡bf paragraphs (i), (ii), (ill), (iv), (.) and (vi). ~ I Grantee Nam and Address: Ci ty bf St. Joseph , anle:Universal Hiring Grantee IRS/Vendor NUmber: 1885 , I I. . ..... . ... . nrExecutive: Peter Jansky, . Police Chief I Date: May 16, 2002 I tive. O. f.. th.~. governing body, 1 hereby certify that I am binding the governingbody to the above certifications, dons ..of ne\v officials will not relieve th.e goyernlng body of its obligations under tllis grant. , I Typed Name nd Title of GovernmenŒxeFutive: TudyWeyren~, Admini~t'rat'or Signature: Date: May 16, 2002 I I 1.12 I Disclosure of Lobbying Activities Disclosure of Lobbying Activities e Instructions for Compløtlon of SF-LLL. Disclosurø of Lobbying Actlvitløs This disclosure fonn shall be completed by the reporting entity, whether sub awardee or prime federal recipient, atthe initiation or receipt of a covered federal action, or a material change to a previous filing, pursuant to title 31 US.C. section 1352. The filing of a fonn is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional infonnation. - 1. IdentifY the type of covered federal action for which lobbying 8. Enter the most appropriate federal identifYing number available . activity is and/or has been secured to influence the outcome of a for the federal action identified in item 1 (e.g., Request for Proposal I covered federal action. (RFP) number; Invitation for Bid (IFB) number; grant announcement munber; the contract, grant, or loan award number; 2. Identify the status of the covered federal action. the application/proposal control number assigned by the federal 3. IdentifY the appropriate classification of this report. If this is a agency). Include prefixes, e.g., "RFP-DE-90-001." I follow-up report caused by a material change to the infoffilation 9. For a covered federal action where there has been an award or previously reported, enter the year and quarter in which the change loan commitment by the federal agency, enter the federal amount of I occurred. Enter the date of the last previously submitted report by the award/loan commitment for the prime.entity identified in item 4 this reporting entity for this covered federal action. or 5. 4. Enter the full name, address, city, state and zip code of the 10. (a) Enter the full noone, address, city, state and zip code of the e- reporting entity. Include Con~essional District number, if known. lobbying entity engaged by the reporting registrant identified in item Check the appropriate classification of the reporting entity that 4 to influence the covered federal action. I designates if it is, or expects to be, a prime or subaward recipient. IdentifY the tier of the subawardee,. e.g., the first subawardee of the (b) Enter the full name(s) of the individual(s) peJfonning services, prime is the 1st tier. Subawards include but are not limited to and include full address if different from 10 (a). Enter Last Name, I subcontracts, subgrants and contract awards under grants. First Name, and Middle Initial (MI). 5. If the organization filing the report in item 4 checks 11. The certifying official shall sign and date the fonn, print hislher "Subawardee," then enter the full name, address, city, state and zip name, title and telephone nunlber. I code ofthe prime federal recipient. Include Congressional District, Public reporting burden for this collection ~f information is estimated to if known. average 30 minutes per response, including time for reviewing instrnctions, searching existing data sources, gathering and maintaining the data needed, I 6. Enter the name of the federal agency making the award or loan and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other Cßpect qfthis commitment. Include at least one organizational level below agency collection ~f ir¡formation, including suggestions for reducing this burden, to name, iflmown. For example, Department of Transportation, the Office of Management and Budget, PapelWork Reduction Project I United States Coast Guard. (0348-0046), Washington, D.C. 20530. 7. Enter the federal program name or description for the covered I federal action (item 1). Ifknown, enter the full Catalog of Federal Domestic Assistance (CFDA) nunlber for grants, cooperative agreements, loans and loan commitments. I 13 el I , 1 I Universal iring. Progra mAPPlic1ation Booklet I ! . Disclosure of Lobbying~ctivities Approved by OMB 0348-0046 ~. Complei< ~'ronnto di:clo'elobt~µga:tiVi?e' p~uahttµ31 U.S,C, 1352 (as amended) I (See reversforinstructious and p¥>lic burden disslosure) 1. Type of Federal Action: ~ 2. Status of Federal Action: _ 3. ReportType:>--.. a. contract a. bid/offer/application a. initial filing I b. grant b. initial award b. material change . c. cooperative agreement . c.post-award d. loan 1 For Material Change Only: I e. loan guarantee I Year: f. loan insurance Quarter: Date oflast report I 4. Nam and Address of Reportipg Entity: 5. If Reporting Entity in No.4 is Sub awardee, Enter {j , rime {j Sub aWardee Name and AddresS of Prime: 1'1 ··if" ler L.....-, I mown: I j Congres ional District (number),ifknown:_ Congressional District (number), if known:_ I ! 6. Fed ral Department/Agency:! 7. Federal Program Name/Description: ¡ I. I CFDA Number, if applicable: I i 8. Fede al Action Number, if knrwn: 9. Award Amount, if known: I $ , 10. a. N me and Address of Lobbying Registrant 10. b; Individuals Performing Services I I it indivia.al. last name. fi"[ name. Ml): (including address if differenffrom No.IOa) (last name, first name, MI): ! I 11.Infor ation requested through this form iuutbori7'cd by Title Signature: 31U.S.C Section 1352. This disclosu~eoflobbying activities is a m_~r"." .f r,ot .p., wbkh _.. w", pi""" by Print Name: Judy Weyrens I the tier.a ove when this transaction w~s made or entered into. Thü dJ~ ...... nqmnd pa"'.'" ,J3IU"CI35~~. Administrator informat on will be reported to the Corigress semi-annually and Title: will be a ailable for public inspection. I Any person who fails to me I the required disclosure shan be subject tl) a civil penalty of not less Telephone No.: (320) 363-7201 Date: 5/16/02 than $10,000 and not more than $100,1100 for each s?chfailure. I ! I The City of St. Joseph does not expend funds for lobbying Federal U e Only: , AuthorÎzed for Local Reproduction, Standard Form - LLL , j I I Updated: February 14, 2002 I e02021440 1·14 I ! I , 1 I I , I I Waiver Information· Worksheet I Waiver Information. Worksheet .. If your department is requesting a waiver, a one to three page narrative !!1.lJS1 be included with your application. Please address all of the issues or points listed below (if an issue does not I apply, please indicate as "not applicable"). In this narrative, please explain· how your municipality's fiscal condition directly impacts the local law enforcement agency. Please attach documentation that supports the information you provide in your narrative. Failure to respond to all items may significantly delay the waiver review. I 0 If your jurisdiction has been, in the last three years, declared bankrupt bya court of law, or placed in receivership by the state or federal government, please explain and forward declaration/documentation. I 0 If your jurisdiction has been designated a FEMA disaster area in the past three years, please elaborate how the disaster has resulted in severe financial hardship. Be sure to I .include the following: · Estimated amount of damages to your city, town, county, or village's property. · Estimated cost of unbudgeted supplies used. · Estimated cost of unbudgeted hours used by police department or sheriffs I department. · Estimated cost of unbudgeted hours used by other departments. · Estimated funds disbursed as emergency aid (e.g., food vouchers, blankets, housing). I · Estimation of the city's/county's total outlay (total damages minus FEMA and other funds received) . Please forward a copy of tl1e dedaration of disaster. 0 Has your municipality, in the past three years, had a non-FEMA and nonrecurring .- expense that you were required to do or have done? . For example, your local government was ordered to rebuild your wastewater treatment plant. Please be sure to include: I · Why is it being done? · How much does it cost? What percentage of the municipality's budget must be allocated or what is the funding source? I 0 If your jurisdiction has recently lost a primal}' employer or experienced significant lay- offs, please explain and include: · When the closing or lay-offs occuned. I · How many individuals were affected in your municipality. · Explain if a closing or lay-offs have occurred just outside your municipality, which had a major effect on your municipality. I 0 Explain both your jurisdiction's (city, town, etc.) and the law enforcement agency's current budget conditions. · Did your jurisdiction have a budget surplus or deficit at the end of your last fiscal I year? Please explain and include dollar amounts and percentages. · Has your department's budget increased or decreased in the past two years? If so, how much? 0 If your agency or other local government departments have recently experienced I significant lay-offs, please explain and include: · When and why the lay-offs occurred. I · How many were affecled. · How the police or sheriffs department was impacted as a result of the lay-olIs. 15 ·1 I ! I I Universal iring Program Applic~tion Booklet . CJ Explain, with specifics, if other types of budget cuts have impacted your agency such as: · Reduction or loss of overtime expenses. · Reduction in budget for equipment and/or supplies. · Inability 10 upgrade or purchase new vehicles. CJ Please provide: · The reported unemployment and poverty rates for your jurisdiction and the sources of yoùr statistics. CJ Please indicate the amount your agency will be able to contribute to each officer's salary and benefits, if any. YRl , YR2 , YR3 CJ What plans will be put in place to retain theposition(s) after the three-year grant - period is over? CJ OTHER: Any other evidence of severe fiscal distress or special circumstances. If you have any questions, please contact your Grant Program Specialist through the U.S. Department ofJustice Response Center at 1.800.421.6770. - .. I I I I I I I I· 16 I I I :;: ...... ...... .... ...... 0 'D~ 'õ I ~ 'õ ~ I i ,~ I 2: II . I p... ~ 0... 0 4) ~ Q) .... ,.....-¡ .. I õ 0... Q 0 ...... >. B 0 ~'D . "¡::O =~ a I de C/) ....,!4'"' eII::J';3 ~ ¡;¡ cd ..-; Q U ~ ::J Q '"' o >-' 0 o-C/J QQ ~o I U ::;: 0 S,.¡:: .,!4 ';:1 Q ell "" :> ~ ...l"'! ... U U -:¡;¡ ell '<; - Q 0 '~ I :> -¡:¡ '"'... 0 . 00 0 "'C [) gf 8 ell o..,.¡:: ~ 00 ~ Q 'p Q ,. 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CV) Ü 0 <U Z 1..0 ii c:: U 0 "ï:J CV) I 0 'p <U "'0 ...... <:<! ~ en 8 Qj s:::: ...... 8 en '"' CO ~ c8 en <:<! ...... ~ z s:::: <:<! .S '0 I } 0 "ï:J Q) ~ <U .'¡::¡ 5b ii 4-i CO ...... 0 ,....:¡ ..... <:<! en "ï:J U '"' ii ., <U <U Qj ¡¡:: "ï:J ~, N '"' "€ § ~¡:¡ E 'p 0 '"' ii «I CI.) <U <U .~ u R u ~ C/) I I I .. I I I I I I I . I I I I I I I ·1 I I i ., ¡ qops Universal Hiring Proposal froposed Grant Period 2003 ~ 2005 2003 2004 2005 i , Wages , 31 ,408 32,614 33,592 j , I Medicare r 455 473 487 I Work Co p 691 718 739 Health In urance 6,720 7,200 7,680 Unifonn 110wance 1,300 905 515 2,921 3,033 3,124 Retirement Hoiiday jay . 1,888 1,960 2,019 Vacation 604 1,216 1,225 Wage & Benefit 45,987 47,719 49,381 Fed Cos Share 30,000 25,000 20,000 75,000 -. CityCos' Share 15,987 22,719 29,381 68,087 - Police B~dget -2002 487,339 $ neede~ to increase 15,987 2% levy lIowed increase 9,747 Addition I funds needed 6,240 I I I I I I· I - if:!J of St. Joseph .ollege Avenue 1 P.O. Box 668, St. Joseph, MN 5637 May 8, 2002 I (320)363-7201 Fax: 363-0342 Mr. Tim Kiernan 1362 - 20th Street¡SE CLERK! Buffalo MN 55313 I ADMINISTRATOR Judy Weyrens Dear Mr. Kiernan: , , I MAYOR The City is in the process of preparing the rentallicensesfor the year 2002-2003. The preparation Larry J. Hosch includes reviewing the rental properties to assure they are in compliance with S1. Joseph Code of Ordinances No. 55.8. While your property, 11 - 6th Avenue NW, has notbeen inspected for the COUNCILORS upcoming rental1fcense,the following outstanding issues must be resolved before your rental license I Bob Loso can be issued: I ì Cory .Ehlert , Front Yard Kyle Schneider S1. Joseph Code of Ordinances 55.8 subd. 10 states "Every yard on which a dwelling stands shall be I Alan Rassier provided with la~n or combined lawn cover a/vegetation, gardens, hedges, shrubbery, and related decorative materíals and such yards shall be maintained consistent withprevailing community standards." I . I Action Required: The front yard needs to be sodded or seeded with grass. Substantial growth must be riSible no later than August I, 2002 and must also be maintained during the license year. I. LawnParking ¡ S1. Joseph Code df Ordinances 55.8 subd. 10 further states "Motor vehicles may not be left parked or unattended on or :within a yard. ". . I Action feqUired: Immediately remove all parking cars located on the front yard. Driveway Access, County Road 2 I The driveway acdess to County Road 2 needs to removed immediately.· The access did not receive a permit from Steains County or approval from the City. In 1998 when you made application for rezoning; theCo~ty Engineer sent a letter requesting that access be removed (copy enclosed). I Maximum Occupancy The property 10c~ted atll- 6th Avenue NW has a maximum occupancy of three unrelated persons; , I If these items arelnot completed prior to August 1,2002 your rental license will not be renewed. If you have any questions or need additional information please feel free to call me at 320-363-7201. , CITY OF ST. J01SEPH , I j Judy Weyrens Administrator/CI¢rk I Enclosure i ¡ I cc: Mayor Hosch and Members of the City Council City AttþrneyJohn Scherer County Engineer Mitch Anderson I· Rental ~ousing Inspector Steve Hagman I ST. JOSEPH CODE OF ORDINANCES NO. 55.8 Subd 10 I shall be safe to use and capable of supporting loads that normal use may cause to be placed I thereon. ' e. Subd. 8: Facilities to Function. Every supplied facility, piece of equipment or utility, requìred·under City Ordinances and every chimney and flue shall be installed and maintained and shall function effectively in a safe, sound and worlàngcondition. ' I Subd. 9: Grading and Drainage. During the period May through October, every yard, I court, passageway, and other portions in the premises ön which a dwelling stands shall be graded and. drained so as to be free of standing water that constitutes a detriment to health and safety. Subd. 10: Y ard Cover~ Every'yard on a premise on which a dwelling stands shall be I provided with lawn or combined lawn cover of vegetation, gardens, hedges, shrubbery, and related decorative materials and such yards shall be maintained consistent with prevailing I community standards. Motor vehicles may'not be left parked or unattended on or within a yard. Grass shall be maintained so not to exceed a height of 6 inches. Subd. 11: Discontinuance of Service or Facilities. No owner, operator, or occupant shall I cause any service, facility, equipment or utility which is required under this ordinance, to be removed from or shut off from or discontinued for any occupied dwelling or dwelling unit let or I occupied by him, except for such temporary interruptions as may be necessary while actual repairs or alterati0!ls are in process, or duing temporary emergencies. Section 55.9: MAXIMUM DENSITY. MINIMUM SPACE. USE AND LOCATION .. REQUIREMENTS. No person shall occupy nor pennit or let to be occupied any dwelling or dwelling unit for the purposë ofliving therein, which does not comply with the following - I requirements: Subd. 1: Permissible Occupancy of Dwelling Unit. Every dwelling unit shall have at least I one room which shall have not less than 150 square feet of floor area. Other habitable rooms, except kitchen, shall have an area of not less than 70 square feet. Where more than two persons I occupy a room used for sleeping purposes the required floor area shall be increased at the rate of 80 square feet for each occupant in excess of two. EXCEPTION: Nothing in this Section shall prohibit the use of an efficiency living unit I within an apartment house meeting the following requirements: a) The unit shall have a living room ofnotless than 220 square feet of superficíal I floor area. An additional 100 square feet of superficial floor area shall be provided for each occupant of such unit in excess of two. I b) The unit shall be provided with a separate closet. I , el i ., 205 I COUNTY OF ST EA'R NS . Department of Highways PO Box 246 .St Cloud, MN56302 (320) 255-6180.FAX (320) 255-6186 i i DOUGLAS.T. WEI mAAR, P.E. sept¡er 8, 1998 Hi~;r MITCHELL A. ERSON, P.E. I Asst. Highw, ¡Engineer I ¡ ROBERT KOZEL, P.E. RacQel Stapleton Asst. Highw~ Engineer St. Joseph City Clerk , St.Josëph,~ 56374 Dear Rachel: , , i I have received the notice of hearing for the proposedrezoning of 25 1st Avenùe Northwest from R-l, Single Family to. R..,2, Multiple Family. ! i The ;County objects to the double entrance at this address to CSAH 2 (Minnesota Street). This entrance was placed without permit, and creates ani -. unn6cessarytraffic hazard at this location. These entrances should be ordered rembved at this time and access obtained from 1st Avenue Northwest. - - - I I DJW /hb , ! I I I I· 175.8898 "Affirmative Action / Equal Opportunity Employer" e - I I I e- - I I I I I I I el I ·ollege Avenue ity of St. jose ph P.O. Box 668, I St. Joseph,MN 56374 (320)363-7201 May 9, 2002 Fax: 363-0342 CLERK! Mr. Jim Fredribks ADMINISTRATOR Chief Physical PlantlFacilities Management Offic~r Judy Weyrens College of St. ~enedict 37 College A venue South MAYOR St.Joseph MNI56374 Larry 1. Hosch r COUNCILORS Dear Jim: Bob Loso I Cory Ehlert i Kyle Schneider As wediscusJd onthe telephone today, the City Council at their regular meeting on May 2, Alan Rassier 2002reluctantty authorized the City Attorney and City Engineer to prepare the necessary paperwork to òegincondemnation proceedings. ... At the time of authorization it appeared as though the Ci~.and the College had reached an impasse and the City needed to move forward Vv'ijh s,ecuritlg the necessary right of way for utility easements and future roadways. The condemna,tionproceedings include a 60' utility easement and temporary construction . access on the sOllthem end of the property owned by the College of St. Benedict, (the property is locratedadjacent to and east of County Road 121), and a northern roadway access near thepropo¡sed Centra Care. - -, While the Co~ncil .authorized this action to secure the needed right-of-way, if an acceptable agreement can be reached before the final papers are filed the Council may reconsider their action ofMay¡2, 2002. If you have arty questions or need additional information please feel free to contact me at 363-720l. I I ) CITY OF ST.IJOSEPH I I , Judy WeY1'en~ I AdministratOl,!C1erk I cc: Honotable Mayor Hosch and Members ofthe City Council I John. cherer, City Attorney , Joe Bettendorf, City Engineer I I ì I· r , I I I , ! I j AOL.COM I Message View Page 1 of2 ,. AOL Mail'" ~e·· ; , I'\e~p ,".$ Nev<.'· - _ 2of13 _ -. " . . f Subj: Property Issues Reply Date: Wed, 8 May 2002 9:46:15 AM Eastern Daylight Time ,- From: I'Freçtri.çk~,Jim:'_::::JEre.qJiç!s~@Ç_$J~$JUJ;J¿V?'_ . - .å : To: ::::Jjhº~çl:1@ª§tºJJnº,ne.t?:. ~j'N.eyœn~J@ªºJ,çºm?: Cc: "Palmer, Susan" <SPALMER@CSBSJU.EDU> Forward - Sent from the Internet (Details) I . t . . Larry, and Judy, good Morning, Reply All I have not heard what action the council has taken on our reply to your April 19th ., I letter. I am just following up on my phone call to Judy on May 1st. The Buildings I and Grounds Board did agree to your option 2. They believe further discussion of Add Addresses the utility easement and temporary access while leaving the north road unad- dressed, is acceptable. In fact in a good faith effort, they understood the concerns I of the neighbors with the construction traffic, and agreed to allow the access license to move forward. They have formed a small committee of the board to continue to meet and discuss the issues. e- Sorry to not have gotten back to you folks sooner then the 1st of May, but I'm s~re I you understand the family emergency situation I had; Let me know what the next step is. Thanks I Jim James Fredricks I College of Saint Benedict I Chief Physical PlantjFacilities Management Officer Phone (320) 363-5507 I Fax (320) 363-6397 I Email jfredricks@csbsju.edu I Accept the challanges...so that you may feel the exhilaration of victory. - .. _ 2of13 _ - -I I http://webmai1.ao1.comlmsgview.adp?folder=UkVBRA==&uid=3944437 5/8/2002 i I I ! . Overtime and Callouts' . I April 26 through May 9, 2002 , I I -- I 4/27/02 .00 hrs Weekend, Work 5/7/02 1.00 hrs Additional Patrol 4/28/02 .00 hrs Weeken4 Work i_ ". .... . . . .""" ...' , . :'.."'. >, . ^. '.' .. .'. '. '.' ,,:"". ,', "....' .,,:.<:i:,'.. .. , ' - ' . .' ", , ~"" , " '," ¡ "1 I .' ". 5/5/02 1.00 hrs Additional Patrol 5/4/02 2.00 hrs Weekend Work 5/5/02 2.00 hrs Weekend Work _..'.........~M'"."."......" . . ,," , " " , ",." ",," ", . ',.,','. ".'"";0,, " .', ,,' I 5/2/02 2.00 hrs Interviews i I i '. I I I· I lïiiiì~I""__"ïïIL~5 COUNTY. REVENUIf··· ..;............. . I.!· ................................................. 19;875 COUNTY ROAD & I BRIDGE. . . . . . . . . . .. . .:. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . 6.048 .OUNTY WELFARf.·.·..··.··········· .1···..··..··.··."·..·.· ..".......................... 17.990 UNTY.. BU.IL. D.iliI,NG............ .... .. . .1... .. .... .................. ." .. ...... .. ., ....... .. .......... .200. COUNTY PARKS. ...................................................................... .908 COUNTY DEBT S R'irICE......... '. . ; . . . . . . .. .. . . . . . . . . . . . . . . . . . .. . : ... . . " . . . . . . . . . . .. . . . " 7.804 REGIONAL LIB Y... ~ .... .'.. ...... .... ......... ... ..... ... ....... ... ....... ..'~ ... ..... ~ i:~~~~~ '!!liiil!¡i:!I',!ilii:ii~i:ii!!lli !-:¡,Iili¡:i!:::: ii:i,~ii!i:i:iil:II:li!i"i,'¡;:::i:m;':;:¡'rl¡:r,¡¡ir1':¡:lr'i:ililrili,,'il;iili:¡¡:i:: i:iliiiimim'lli¡!ili!!I,illiï~ï'liïimï'liilïiïliil!!i!irl;i!!li¡i ',,¡:i,¡,:::¡:¡i::ili:¡::i, Î:liiÎ,:¡i,il!iiil,::iiil:Ρ i:li i¡:i¡¡¡¡¡¡¡:'ri!i:!ill:iii¡¡::IIII:¡I;r¡¡I¡;¡:~I~!!~::~';~;::il¡:¡I;;::I:;:::;: CITY OF ALB + 52.574 CITY OF LAKE HENRY # 74.405 CITY OF ST CLOUD # 46.495 CITY OF AVON 71.798 CITY OF MEIRE GROVE # 50.176 CITY OF ST.JOSEPH # 44.640 CITY OF BELG 97.114 CITY OF MELROSE # 35.548 CITY OF ST MARTIN # 48.516 CITY OF BROOT ^ 58.436 CITY OF NEW MUNICH # 32.161 CITY OF ST ROSA # 16.566 CITY OF COLD PRING # 58.080 CITY OF PAYNESVILLE ^ 48.293 CITY OF ST STEPHEN # 50.941 CITY OF EDEN ALLEY * 62 . 106 CITY OF. PLEASANT LAKE # 42 . 450 CITY OF SARTELL 36 . 158 CITY OF ELROS~ ^ * 42.882 CITY OF RICHMOND # 51. 646 CITY OF SAUK CENTRE * 71.743 CITY OF. FREEPpRT * 72.575 CITY OF ROCKVILLE * 49. 251 CITY OF SPRING HILL # 54.947 CIT. Y OF GREE~ALD * 30.420. CITY OF ROSCOE * 56.907 CITY OF WAITE PARK # 63.608 CITY OF HOLDIt,GFORD + 118.518 CITY OF ST ANTHONY # + 17.620 CITY OF KIMBA!LL 105.194 CITY OF ST AUGUSTA 19.047 TOWN OF ALB 54.127 TOWN OF !<RAIN 32.297 TOWN OF 25.363 TOWN OF ASHL Y 17.401 TOWN OF LAKE GEORGE ^ # 16.937 TOWN OF ROCKVILLE * 38.573 TOWN OF AVON + 23.408 TOWN OF LAKE HENRY ^ * 35.557 TOWN OF ST JOSEPH # 25.748 TOWN OF BROC 'WAY 32.247 TOWN OF LESAUK # 2'2.204 TOWN OF ST MARTIN * + 53.082 TOWN OF COLL GEVILLE # 26.303 TOWN OF LUXEMBURG * * 52.334 TOWN OF ST WENDEL # 22.142 -- TOWN OF CROW LAKE ^ 25.448 TOWNOFLYNDEN * 23.724 TOWNOFSAUKCENTRE # 16.799 TOWN OF CROW RIVER ^ 44.498 TOWN OF MAINE,PRAIRIE * # 42.583 TOWN OF SPRING HILL ^ # 37.176 I TOWN OF EDEN LAKE ^ # 34.035 TOWN OF MELROSE * 23.447 TOWN OF WAKEFIELD * 21.845 TOWN OF FAIR HAVEN * 48;550 TOWN OF MILLWOOD # 42.570 TOWN OF ZION ^ # 64.655 TOWN OF FARM NG * + 48.261 TOWN OF MUNSON * 25.117 TOWN OF GETTY ^ * 23.1.95, TOWN OF NORTH FORK ^ 41. 605 TOWN OF GROVlf # 18. 099[ TOWN OF OAK 33.239 I TOWN OF HOLD NG 43. 796[ TOWN OF PAYNESVILLE 29.561 I 2364 463 738 485 739 487 740 2149 741 2753 I 742 876 NOTE: Add c0fnty and City or Township tax capacity rate to the School District tax capacity rate in which the prfperty is located. : *Multiply t~is total by the tax tapacity to obtain the amount of general tax. I If .there are¡, special asse. ss~.ents) these mlist be added to your general taxes, and the amount will correspond with the County Treasurer's tax list. Add tax cap~city rate of .989 to!City of St Coud and tax capacity rate of .601 to alljother Cities and TOwrtships for HRA. I Add tax cap city rate of 1.698 t9 Cities of St Cloud, City..Of. .sartel..l and Waite Park for Transit. Add tax cap city rate of 6.886 to the City of Brooten for Hospital. Add tax cap city rate of 4.496 for area in Clearwater Fire District-Lynden Township. Add Tax cap city rate of 2.452 fOr Annandale Fire District-Lynden Township. * Any diffe ence could be due to! disparity reduction aid. I LEGEND: * Add tax c1pacityrate of 2.653rfor area in Clearwater River Watershed District. ^ Add tax capacity rate of 6.441!for area in Northfork~Crow River Watershed District. # Add tax c pacity rate of .824[ for area in Sauk River Watershed District. II + Add tax c pacity rate of 3.674[ for area in South Two River Watershed District. I I· I - 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN56302-1717 320.229A300 320.229A301 FAX I architecture . engineering . environmental . transportation I- May 9, 002 RE: St. Joseph, Minnesota Transportation Planning SERNo. A-STJOE 0201.00 14 I I Ms. Ju yWeyrens '. .1 C, l,erk/ 1dminiS,. tratorrrreasuf,'er City O~!St. Joseph ! I 25 CollegeAvenuei P.O. Bfx 668 .. I St. J,OS.i ph,. M1'!56374.' ..0668,,' I Dear J dy:1 Ii Enc10s d is a memo from 1 MnlDOTDistrict, 3 ,Planning, . regarding. an upcoming open house in Stearn! County. The purpo~e of the open house is to gather input for a long'-range transportation plan fd the Region7W are!a. The priorities develop~dwillbecomepart of the Area Transportation I Partne ship's CA TP) bluepr~nt for growth.lthink it would be a good idea for a city representative to attend. This should be an) opportunity to let the ATP know your concerns for the future of I transp rtation in the area'1ive me a call if you have any questions. . Sincerly, , I '.~ ~- <I I é3deph R. BeUendprf, P .R,! City E gineer I I I ~g I Enc10 me: MnlDOT Memo, 04/03/02 w:\stjoelcorrll-city mndot mcmo-050902.doc I ! i I ! I I I I I I· I I Short EIliO~ Hendrickson Inc., . Your Trusted Resource . Equal Opportunity Employer I I i , I ",\~II~ Minnesota Department of Transportation ¡(Q~ , r ; E MEMOI ~ I . ~OF r; District 3 - PI<1nning Office Tel: (218) 825-2154 1991 Industrial I Park Road Fax: (218) 828-6105 - Baxter, MN 56~25 I I Ap ,'} 30, 2002 i i I To: Region 7W Transportation Policy Board. ' I Region 7W Transportation Advisory Committee I Mary Safgre~ @$) From: I Planner/Information Specialist . I I Su ~ect: Region 7W LOng Range Plan I Open House Meetings . I ¡ ! I i ! En' 10sed is a schedule for the upcoming open house meetings in Region 7W. There will be a I. se es of four open hou~e meetings in May to help identify existing and future transportation , ne ds as part of the devblopment of the Region 7W Long Range Plan.. Please feel free to attend any or all of the meetings. , I If ~ou have any questi0r" please call- me a! (218) 825-2154 or 1-80Q-{;57" 3971. I Enclosure: ¡ I ' Sc . edule I I I . ~r-~;-~~~~21'~ I I I ~-_:£~-~_J~ ! SHORT, ELliOTT, ¡H:r~DFlICKSON ¡ SAINT CLOUD.MN ·_._"~~___··__"'__~'_R"'" :...,_ ......... .... . ',._ , ...~ .,,~--.... I,· I . REGION 7W Long Range Plan Open House Meetings May 2002 I ¡ 1. Benton County ~- Tuesday, May 14,2002 (4:30 p.m. ~ 6:30 p.m.) Benton County Courthouse - Board Room I 531 Dewey Street, Foley , ·1 2. . I . ' Sherburne County':- Thursday, May 9, 2002 (5:30 p.m. - 7:30 p.m.) t . . Sherburne County Government Center- Board Room 13880 Highway! 10, Elk River I I I ! 3. Steams County r- Thursday, May 23, 2002- (4:30 p.m. -6:30 p.m.) Steams. County ~ublicW orks Building I 455 - 28th AvenheSouth, Waite Park I ! . ¡ , I. 4. Wright County ~- Thursday, May 16,2002 (4:30 p.m. - 6:30 p.m.) Wright County Çourthouse .., Board Room, 10 Second Stre~t NW, Buffalo I I i i , I I i I I I I I I· I I i i I - i i I - ! I I j I , ! i 05/16/02 2002 South~ast Sewer and Wate~Extension St. Joseph, ~innesota ! SEH No. A~STJOE 0214.00 i I I. I 1 ! Item Construction C/ElF * Total I Storm Sewer & Street $50,895 $20,358 $71,253 . I $379,118 $151,647 $530,765 Sanit ry Sewer & Water Main Total $430,013 $172,005 $602,018 , * Contingency, Engi,neering, and Financing Assessments I W:\stjoe\0214\re ort\table 1.doc . . 05/16/02 2002 Southeast Sewer and Water Extension St. Joseph, Minnesota SEH No: A-STJOE 0214.00 Per Front Item Cost Foot .. City Share Storm Sewer and Street $24,053 Re lacement Assessed Storm Sewer and Street $17,947 542 $33.12 Re lacement· Total Costs $42,000 * Westerly 450 feet of Lynx Road. W:\stjoe\0214\report\table 2.doc . I i i i · I I i ! I i I I I , i 05/16/02 , 2002 South astSewer and Water Extension St. Joseph, Minnesota I I SEH No. A STJOE 0214.00 ¡ I i i , Assessment Item Cost Per Acre · i City S are Oversizidg $110,426 Sanit ry Sewer& W~terMain $449,592 30 $14,986 Total post $560,018 W:\stjoe\0214\rep rt\table 3.doc · . . . I Feasibility Report 2002 Southeast Sewer and Water Extension 81. Joseph, Minnesota 8EH No. Ä-8T JOE 0214 . SHORT ELLIOTT HENDRICKSON INC Multidisciplined. Single Source. ! ~~ð..I 25th .""'" So"", P.O. '''.1717, St: Cloud, MN 563":1717 320.229.4300 320.229.4201 FAX QI;.-r., archItecture . engmeerlng . envIronmental . transportatIOn . May 16,2002 RE: St. Joseph, Minnesota 2002 SE Sewer and Water Extension SEH No. A-STJOE 0214 HonorablJ. Ma.yor and City co. u. ncil c/o Ms. Jrdy Weyrens i City of Sr· Joseph . i 25 College Avenue North! P.O. BO¡668i I St. Josep , MN 56374-0668 I i . Dear M,: or and Members of:the City Conncil: Enclosed is the Feasibilijy Report for the above referenced improvement. It includes recomml ndations, probable tosts, and estimated assessments. [ i [ , Please c ntact me if you have any questions. I. Sincere y, I . I Y3~ I ¡Amy B Schaffe , P .E. ' Project Engineer I I i \ ~~hSC3\sCCV tjoe\0214\report.doc [ ¡ l ¡ l- l Short EIIiO~ Hendrickson Inc. . . Your Trusted Resource . Equal Opportunity Employer I I 2002 Southeast Sewer and Water Extension . Feasibility Report City of Saint Joseph St. Joseph, Minnesota SEH No.A-STJOE 0214 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of e State of Minnesota. . I Date: 05/16/02 Reg. No.: 40543 1 Prepared by: ~~p ! 05/16/02 I ¡ ¡ I Short Elliott Hendrickson Inc. 1200 25th Avenue South P.O. Box 1717 ¡ St. Cloud, MN 56302-1717 I 320.229.4300 ¡ . ¡ I I I I i - ¡- Table of Contents I· - i ! Certi ¡ication Page I Cover Letter Table of Contents , I I Page i 1.0 Scope ',.. ............... .i~........ ~...................... ... ..... .............. I............ It................... .......... II................ ........................ 1 ! 2.0 Feasi bil ¡ty .. ............. ~.. ........... ... II.... .................... ...... II.. III".......... Ii............................... .,.................... II........ 1 , 3.0 Backg round ...... ¡....... ..,........................................ It.... ...'. ............................. ................................... ............... 1 ¡ i 4.0 Proposed Improvements - ~............ .............................. ,.................... ............................. ................. ............ 1 I 5.0 Easements..... ...;................................................................................ ............ 2 6.0 Probable Costs! .............. II.................... .....................................................;.................i.... .................... ....... 2 1, , ( 7.0 Assessments .. t............................................................................................ 3 i i List of Tables i I . Table 1 Opinion of Probable Cost .................... ..... .......... ............ .... ...... ....2 I i. . Ta le2 Assessment Per Lot Front Foot, Street Replacement..,...............3 I .. . ... Ta le3 Ass¡sSment Per Acre', Sanitary Sewer and Water .Main ..............3 I I , ! i ¡ i Appendix I E hibit A ¡ . Location Map ¡ Efhibit B projbct Layout..,. Southeast Sewer and Water Extension Exhibit C Opil)ion of Probable Cost I I ;1 ¡ i I I i I I ) I I 1 I I I I 1 !- I I i I I- I I i I SEH s a registered trademark of Short Elliott Hendrickson Inc. 200rE Sewe' and Ware, Ex)ens;on A-STJOE 0214 ¡ St. J seph, MN i Page i I I ! . Feasibility Report 2002 Southeast Sewer and Water Extension Prepared for City of St. Joseph 1.0 Scope This report covers the proposed sewer and water utility construction for the southeast area of St. Joseph. A project location map (Exhibit A) is included in the Appendix. Construction is proposed for the summer of 2003. Special assessments are proposed for street reconstruction, stonn sewer, sanitary sewer, and water main improvements. 2.0 Feasibility . Having investigated the facts relating to construction of the proposed I improvements, it is my opinion, from an engineering· standpoint, that I this project is feasible, cost-effective, and necessary. l 3.0 Background The proposed sewer and water main would connect to existing utilities located at the intersection of 1th Avenue Southeast with CSAH No. ¡ 75~ 4.0 Proposed Improvements ¡ The proposed improvements (Exhibit B) wi11 consist of extending a 12-inch water main east on Minnesota Street boulevard from 17th A venue Southeast to the south edge of St. Joseph Business Park. An 8- I inch water main wi11 be installed in the Lynx Road boulevard, looping this main from 17th A venue to Minnesota Street. A 6-inch water service wi11 be provided to all lots. ! A 10-inch sanitary sewer wi1I be installed within the Minnesota Street Boulevard (CR. 134) from the existing manhole at CSAH No. 75 to j the south edge of the St. Joseph Business Park. An 8-inch sanitary sewer will be instalIed within the Lynx Road boulevard from Minnesota Street to the east-west intersection, with a temporary . I cIeanout at the end. An 8-inch sanitary sewer wi11 also be stubbed to 2002 SE Sewer and Water Extension A-STJOE 0214 ¡ S1. Joseph, MN Page 1 I I i i i , - rhe south at the intersection of 17th Avenue Southeast and Lynx Road. - ~ 6-inch sewer service will be provided to all lots. i lAdrainage problem currently exists at the intersection of 16th Avenue ¡Southeast and Lynx Road, on the east side of 16th A venue. Under . I Lynx Road, we propose installing a 15-inch storm' sewer, 6 catch !basins, and an outlet into the ditch on the north side of Lynx Road, ! approximately 550 feet east of 16th Avenue. The existing 28-foot·. wide asphalt pavement and aggregate base on Lynx Road, from 16th Avenue to approximately 700 feet east, would be reclaimed, excavated, stockpiled, .and used as base for the new asphalt to be placed after the water and storm sewer installation. A 2- inch-thick wear course and 2-inch-thick base course are proposed to be . placed over the reclaimed material. 5.0 Easements Easements outside the plat boundary will be required, as an proposed work will be done outside the existing paved streets, except for Lynx Road. 6.0 Probable Costs The probable cost of the improvementsnoted above are indicated in . Table 1. An itemized breakdown of the costs is shown in Exhibit C. I I ¡ I I Item Construction C/ElF * Total \ I Storm Sewer & Street $50,895.00 $20,358.00 $71,253.00 ¡ ) I Sanitary Sewer & Water Main $379,118.00 $151,647.00 $530,765.00 I i I ¡ ¡Total $430,013.00 $172,005.00 $602,018.00 i 1 ¡ !* Contingency, Engineering, and Financing Assessments I ! I· 2002 SE Sewer and Water Extension A-ST JOE 0214 ¡ St.J ¡"OPh. MN I Page 2 I j I 7.0 Assessments . An project costs wiH be assessed to the benefiting property owners, except for 40 percent of the cost for the storm sewer and street replacement for the westerly 450 feet of Lynx Road. This cost, plus 50 percent of the footage on the long side ,of the comer lots, is proposed to be paid by the City. Estimated City share is $24,053 forthe.storm sewer and street replacement. Sanitary sewer and water main is proposed to be assessed equal1y on a per-acre'basis, with an estimated benefited area of 30 acres. An additional trunk sewer fee of $713 per acre would be added to the project cost, plus existing buildings would be charged a hook-up fee. , The City would pay an ~stimated $110,426 of theestimated$560,OlS sanitary sewer and water main cost for oversizing the sanitary .sewer and water main pipes. Item Cost Per· Front. Foot City Share Storm Sewer and $24,053 Street Re lacement Assessed Storm Sewer and $17,947 542 $33.12 Street Re lacement I Total Costs $42,000 I * Westerly 450 feet of Lynx Road. ¡ ) ¡ Assessment Item Cost Per Acre \ City Share Oversizing $110,426 I Sanitary Sewer & Water Main $449,592 30 $14,986 I ¡ . Total Cost $560,018 . I 2002 SE Sewer and Water Extension A-STJOE 0214 I S1. Joseph, MN Page 3 I. - - Appendix A , ! f Exhibit A - Location Map E~hibit B - Project Layout - Southea$t Sewer and Water Extension Exhibit C - Opinion of Probable Cost i. \ \ \ \ \ \ \ I- I I I I 1------------ ~ ------------------------------------------- 1 2 3 ;~·~·~i;~-··-··-··-S··-A-·-··--· ---.--.--.-.--.--..-..--.--.-.-- 3 . :::::=::="-"-'----C'- N T A FER. R ..-..-..-..-..-..-.--..____.._..____.___._..____ --- --::::~:=:.~~-=_._-;----_. -,_._~_._~=-=~-~-==,=.==:._- ¡ --'--'-...- ..--.-.-----.-- 2 1 -----..1----_____ U .. ---,.--:.-- 3 : . -. .- -~.-. -l;:,:~::.~-----------------l----" -'-'!~"'t" R-\DGEWOOD CT. . .-.--. .-"" '1 · "".... I : ........ I : ........ 1 I 1 · 2 T. E. : ~~.. 1 I 1 8 · CSA ~~~~"" 1.../,....... ~~. I ....·d /5 I 'Ç" 9 1 7 1 I ..... ~ 1 ..... ( ~ I o';:''\v 6 10 2 I __, . I W _. I ""- J 5 11 (/) 3 '~'I'_' W I > 2 I 4 112 « 4 · 1 1 I I 1 ~ I I 3 13 ~ 5 I w 13 17 (/) .2 14 6 14 w r 7 ~ 11 1 15 7 c STREET '" ¡ ~ 1 1 ~ 2 PROJECT LOCA nON ARMY ~ RESERVE I ~ w 3 / (/) 4 OUTLOT 4 DELWIN ) ~ ~ . BALLROOM ~ « 51 N ~ I ~ ~ I w Z 6 (f) W . ~ w ~ ~ 7 ¡ ~ ~ ~ 8 § ~C"-\)I" , N 0 9 1 ! 8 . 6 b I ~ ~ 10 I w ~ I - ~ .::> '''-. , ~. 7 0 r ' ,~ "'" :. I ,,¡¡r FILE NO. SOUTHEAST SEWER & Set STJOE0214.00 WATER MAIN EXTENSION EXHIBIT DATE: A I 05/16/02 ST. JOSEPH. MINNESOTA I -00_"-00_"_"- : I -"-"-"-00_';_"-" : I -"-l~~""'''''''''''''''''''''-- ¡ --""-""- ~ RIDGEWØOD CT. .J ¡ I - ' I Î 0 f/ I - I \ \\ \ ) , , I ,'('{PI, / \ i! I c,..J ...... \' I ..,...,...... \! \' .......... ' Y "'I........ I I ....'" I Co ~....L~~ ' I ~~ I : 72 ' ..... ! I : f'ì¡ /. ". ; \ VI I I Co a" ) ~ \ ~ap eJ ~ . 1/ \ vi , c J _J ~ . \ ~ : ro ' ~ . ~ J ..c :::: _--:.-, ~ ! / ' ~ . \ ~ : / ' v ---. ~ ' N ' o 1 / ' Q) , o ' \ II) : / J: ; ~: ; j ___..---Í N I -' ' ~ . \ :I:; I ~: \ . ' i i , I ::,:' ' a.' ¡ : I \ ~ ~--¡ ! ..' \ N I ' o . -------;----1 I \ ~: : ~ CD .. ! ' ;0 ~~ \ :::: : 111\1'-' ; . : u '" '" : \ .~SíEH' I FILE NO. SOUTHEAST SEWER 8i.' STJOE0214.00 . , .. . DATE: WATER MAIN EXTENSION EXH~BIT I .. ... .. .. i· 05/15/02 ST. JOSEPH, MINNESOTA I I ~SEH 1200 25th Avenue South. P.O. Box 1717, S1. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation 2002 SOUTHEAST SEWER AND WATER EXTENSION 05/16/02 e ST. JOSEPH. MN SEH NO. A-ST JOE 0214 OPINION OF PROBABLE COST ITEM UNIT OF APPROXIMATE NO. ITEM DESCRIPTION MEASUREMENT QUANTITY UNIT PRICE AMOUNT 1 DEWATERING LUMP SUM 1.00 $20,000.00 $20,000.00 2 SAWCUT BITUMINOUS PAVEMENT UN FT 200.00 $2.75 $550.00 3 PATCH BITUMINOUS PAVEMENT SQYD 350.00 $12.00 $4,200.00 4 CONNECT TO EXISTING MANHOLE EACH 2.00 $1,300.00 $2,600.00 5 10" X 6" PVC WYE EACH 11.00 $115.00 $1,265.00 6 8" X 6" PVC WYE EACH 3.00 $80.00 $240.00 7 SANITARY SEWER TELEVISING UN FT 2.500.00 $1.25 $3.125.00 8 6" PVC PIPE SEWER UN FT 250.00 $13.00 $3,250.00 9 6" SEWER SERVICE (DIRECTIONAL BORE) UN FT 210.00 $30.00 $6,300.00 10 8" PVC PIPE SEWER UN FT 540.00 $30.00 $16,200.00 11 10" PVC PIPE SEWER UN FT 1,960.00 $50.00 $98,000.00 12 CONSTRUCT SANITARY MANHOLE EACH 9.00 $2,250.00 $20,250.00 e 13 CONNECT TO EXISTING WATER MAIN EACH 2.00 $1,100.00 $2,200.00 í 14 HYDRANT EACH 8.00 $2,000.00 $16,000.00 i I' 15 12" BUTTERFL Y VALVE AND BOX EACH 3.00 $1,200.00 $3,600.00 16 6" GATE VALVE AND BOX EACH 22.00 $525.00 $11,550.00 l 17 8" GATE VALVE AND BOX EACH 2.00 $675.00 $1.350.00 18 6" WATER MAIN DUCTILE IRON CL 52 UN FT 320.00 $16.50 $5,280.00 ¡ 19 6" WATER SERVICE (DIRECTIONAL BORE) UN FT 180.00 $30.00 $5,400.00 20 8" WATER MAIN DUCTILE IRON CL 52 UN FT 815.00 $18.50 $15,077.50 I 21 12" WATER MAIN DUCTILE IRON CL 50 UN FT 2,205.00 $26.00 $57.330.00 22 DUCTILE IRON FITTINGS POUND 3,400.00 $3.00 $10,200.00 23 TOPSOIL BORROW (LV) CUYD 2,500.00 $8.00 $20,000.00 ¡ 24 SEEDING ACRE 2.50 $2,000.00 $5,000.00 25 SODDING TYPE LAWN SQYD 1,200.00 $3.00 $3,600.00 j 26 EROSION CONTROL BLANKET SQYD 7.800.00 $2.50 $19,500.00 27 8" SANITARY CLEAN-OUT EACH 2.00 $400.00 $800.00 28 JACK/BORE 24" STEEL CASING PIPE UN FT 100.00 $200.00 $20,000.00 ) 29 ROCK FOUNDATION MATERIAL CUYD 625.00 $10.00 $6,250.00 SUBTOTAL - SECTION A - SEWER AND WATER $379,117.50 e ! w:\stjoe\0214\report\estimate.xls 1 5/16/02 ¡ Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer I i - i - 2002 SOUTHEA~T SEWER AND WATER EXTENSION 05/16/02 ST. JOSEPH, M . l SEH NO. A-STJ E 0214 . I· OPINION OF PROBABLE COST ITEM I I UNIT OF APPROXIMATE I NO. ITEM DESCRIPTION MEASUREMENT QUANTITY UNIT PRICE AMOUNT 30 12" RC PIPE SEWER $20.00 $1,000.00 31 15' RCr'PE SEWER , UN FT 560.00 $22.00 $12,320.00 32 15" RC·· PIPE SEWER APRON I EACH 1.00 $600.00 $600.00 33 CONSl1RUCT STORM MANHOLE¡ EACH 3.00 $1,500.00 $4,500.00 34 CONS1RUCT CATCH BASIN, TYFE H EACH 3.00 $900.00 $2,700.00 35 RIP R P, CLASS II . CUYD 5.00 $30.00 $150.00 SUBTOTAL - SECTION B - STORM SEWER $21,270.00 . ITUMINOUS PAVEMENT,! WEAR TN $35.00 $10,500.00 37 ·ITUMINOUS PAVEMENT! BASE TN 300.00 $33.00 $9,900.00 38 RECLAIM PAVEMENT SQYD 2,350.00 $2.00 $4,700.00 I 39 FINE rRADE SUBGRADE SQYD 2,350.00 $1.50 $3,525.00 40 SUB RADE EXCAVATION CUYD 200.00 $5.00 $1,000.00 ! SUBTOTAL - SECTION C - STREET REPLACEMENT $29,625.00 ¡ SECTION A - SEWER AND WATER $379,117.50 SECTION B - STORM SEWER $21,270.00 ! SECTION C - STREET RECONSTRUCTION $29,625.00 TOTAL· CONSTRUCTION $430,012.50 ¡ CONTINGENCY (10%) $43,001.25 ENGINEERING (18%) $77,402.25 ¡ I LEGAL, FISCAL, AND ADMINISTRATIVE (12%) $51,601.50 , GRAND TOTAL $602,017.50 ¡ I- W'\Slj06'D2( 4\mport\esUmale.x' 2 5/16/02 1 ¡ '" § ,,- 0 " c:.. '" t<I t:I · " n ~ ....." · 2 >oj · { t<I · · t<I .. · ::¡ . · n 0 · ~ 0 U1 · ... 3: I WOC7\..., 6 1:1 CII .. t<I Ø"\'~W~ ... en 6 w\Ot.n\Ø 0 Z I ~ 0'0 U1 " n t<I '" '" 1:1 0 0 - ... . 0 ":1 '" '" ... " I '" t<I 0 0 >oj '" 0 " ... 0 IJI{ :<IJI I 3: " ~. )0 ~ 101 CII t<I >oj .. ... I IJIc."3t<1 1:1 ~. 0" <: 1:1 0 · C::I:"' t<I ... ID · 01:"'''0< Z ~ I · { O 1:1 .. · { c::nlJl ¡¡¡ '" · >"'0" I · { zO '" · ~n~~ ~ t:I .. · t<I 1:1 0 ". 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STORM Non- TOTAL TOTAL UNIT UNIT PRICE 121-00-31 AMOUNT 233-107-01 AMOUNT 73-602-40 73-602-40 City Portion SEWER State Aid City Portion QUANTITY AMOUNT ~:ia_:::~:~::¡::::~::¡s.'mQ:_:m:F:::::::::::<::::::~~::::n~~:::::::::::::~:::m:t!ØO~::<::~~¡~::::::::5:::::~:::::::5~:::::::~~:QOO:;f¡fH::::::~::~:::::::~:::::tf;M::::::~:::::::::::::!J;:eoo;,:QQ¡::::::::::::*:::~:::;::::::::::::::::::::::>::::::::*:::::::::~:::::a:Ð!J::::::::~:::::::::~::~::n~~%:::::~:~::::~~:QQ!t:f¡!H~::~::::::::::::::~:::m:m::::~:::::::::::::::t:tÐ:¡QQ!i :;mH:~:::~::::~::::::::::~if~::::::::::::::~::::~'E,œ:.ÐÐlf~ EACH $2,500.00 0.48 $1,200.00 0.21 $525.00 0.04 100.00 0.00 0.17 425.00 0.10 $250.00 1.00 $2,500.00 it.~~~:~:~:~:~~~~:~:¡:~~:~~~:~:~~:~:::~:~~~~;~:~~:~:~:~~:~:::~~;~:~:~~~~:~:~:~:~~:~:~:~:~:~:~:~:~:~:~~:~~~OOH~~:::::~:::5~:::::~:~:::~~~:~:::~:~:~:~:::~:~{:::~~:~:~:~:~~~H:~~:::~:~:~:5~:~:::~:~~~:~:~~~:~~:~:::~:~:~:~:~{t.~Jt#:~:~:~:~:~:~:~:~:~~<~:::~~~:::~:~:~:::~:~~:~~:~:~:~:~~:~:~~~:~:~:~:~:~:::~~~:~:~:~:~:::~:~:~ti)~~1:~:~:~::~:~:~:::::~:~:~:5~:~Ü'<~~îj:~{:~:::~:~:::::~:~~:~:~:~~~:~:~:~:~:::~{:¡:¡{:¡{:¡:¡{:¡:¡~~:~:~¡:¡:¡:¡:~:~:~:~:~:~:~:~:::~~:~:~~~:::~:~:~:~:~:~~:~:::::~::'*:J.'i:;m ACRE $1.00·· 0.57 $0.57 $0.00 0.00 0.00 0.00 $0.00 0.57 $0.57 ~~~:~::{:~~:::~:~,*:~:~:~:~:~:~:::~:~:~:~:::~:¡:~:::~~:l'i:~~~q~:::~:~:~:::~:~{:~:::~:J.~:~:::::~:~:::::~~:::~:::~:~{:~:~~~::~::¡:~~~{:~:~:~$~:~'i~~{:¡{:¡{¡::{:¡:::~:¡:¡:¡:m~~~~H¡:::::~:{:¡:~:::¡:¡:~:¡{$¡:~:::¡:¡:¡::::{:¡:~:::~:~~:~~::~:~¡~:::~:¡:~¡~~:~~:~:::¡:~:~:~:~~:~:~:~:::~:~:~:::~:::¡:~~:::::~:::~{:::~::~:~:~:~~~:~:~:~:¡:¡:¡:¡:::¡:~:¡:~~:::~:~:~{{:~:::~:~{:¡:~:¡$g~~~:~{:~:~:~¡{:~:~:~¡:~:~:¡{{:~{:::~:~:~:~:~{:::¡{:~:~:~:~¡:~~~:~:~¡:n:~:::~:~:~:~~:~:~:~:~~~:~:~:~~{:::~~:::~~~~::~$~{~~:~ IACRE $4,000.00 0.57 $2,280.00 $0.00 0.00 0.001 0.00 $0.00 0.57 $2.280.00 ::i~~<::::::::~:::::::::::::::::::~:::~::::::::~:~¡;:_:~¡:::::::::::::::::::~.œ::::::::::::::::::*:~" :~:5::~::~~::::¡::::ð:'¥~:~::::::~::::::" '. .' .' ::~::::::::~::¡:::::::~::::~:::::::::¡:::::::::::::::::::::::::::::::Q'oM :::::::::~::::::::::~::¡¡:::::::::::::::::::~::::::::::::::::::::::::'ß~:::~:::::::::::::::::::::::~:::~::::::::~~~::¡;:~::::::::~:::~iIm :::::::::::~:::::::::~:::::::~~::::::::~~::::~:¡:::::::~:::~5::55~ :<::~:::::i::::::::;ä:,ï:-:::¡;::::::::::::::::::~~;OO:¡ UN. FT. ,. $10.001 $0.00· $0.001 0.00 0.001 90.00 900.00 32.00 $320.00 122.00 $1,220.001 ::œ::mr:¡:::::::::::5::::::~::::::::::::::::::::::::::::::~::::::::::::::::::~~~::::::::::::::::~~~¡$~w.s::::~::~~::::::::::::tm;;;œ;¡~:::::::~:::~:¡:¡ø;:s¡m;:QQ¡s:::~¡:¡:::~::::::::::::::~::::::::::::::::::::::::::::~::::::::~:::::ø~:::::::::<::::::::::::::::::::::::::::::::::::::::::::::~:::::::::::5::~;,~::::::~~:::::::::¡:~~:::::::::i:~:::::::¡5~::5::::::::~:::~::::*:::::::¡::~OO::¡~::::~~~::::::::;Ia.'~Øin::::~:¡::::5:f.8'¡m'oM:::::::¡::5::¡::5:::~:m:~æœ fUN. FT. $5.00 1 1,615.00 $8.075.00 1615.00 $8,075.001 " " v",,",,:¡; ,)i¡ ,"~, ,t', ,," ~ ':,~~'"i:~":;;'","" /,,'h ISQ. YD. $10.00 $0.001 154.00 $1,540.001 0.001 0.001 O.Oar 81.00 $810.001 235.00 $2,350.001 '',:Æ ,:¡ ø; ':/ ~,"" ". JXY'" ';~_.f ">~< x' """, :; '" ~ ,W SQ. YD. $2.001" 133.00 ..~~66.001 1240.00 $2,480.001 2,254.00 4,508.001. 0.001 o.ò'er 1,086.00 $2,172.001 4713.00 ... $9,426.00 , " >; <if! " '~, " 'fur", , 'i, , : '" »" ' /í ~ ,x \j, ~ ,,;, ,~ EACH $500.00 $0.001 2.00 $1,000.00\ 0.001 0.001 0.001 1.00 $500.001 3.00 $1,500.00 ::::~::::::::::>~:::~:::::::::::::::¡::::::::¡::::;'It!IOO:-::::::::::::>¡::::::~5:¡:::¡>::::>:¡:¡::>::::::::::::::¡~:::::¡:¡:>::::::::::::::::;:s::::~:~¡:::~::::::::::~:>::::::::::::~:::*::::::¡:~:::::::~:::::::::::::~~>::::::::I:::::~:>~~:::::::::~:::::~:::~::~:::::::~~::::::>::::::~::::::~:::::~~::::s:~::::::J.::¡¡¡::::::::::¡:::::*::::::¡::i:~:¡::::::~:::::::~:¡::::¡:::±::::::::~::::::>::¡:::::::::::::::~~::~~::~::~~:¡:::~<:::::::i::::::::t::::::::::::::::::::::~:::~'" , EACH $200.001 r I 1 , 8.00 $1,600.001 8.00 $1,600.00 ~" "" ¡;" ' :;; "" <" \t "t>~ ,','i 'W'~~ili "^.. ,'0 UN. FT. $1.901. 544.00 $1,033.601 706.00 $1,341.401 82.00 155.801 0.001 o.oof 280.00 $532.001 1612.00 $3,062.80 illk_B1J&yl ^ J ~ , ,~;.~', ~ ¿<}';>II' 0" ' '~, i.Y?f:;;@j¡;' '" UN. FT. $15.oõT 1 $0.001 I 40.00 $600.00 40.00 $600.00 ;;:; '* :" " "'~, ; lfffi' "e, ~. <> Æ Y. '"<",, , " «' , i' ~, "" \SQ. FT. $1.001 ',. $0.001 1590.00"· $1,590:00, 0.00 0.00\ 0.00 ',... $0.00 1590.00 $1,590.00 :::::I:f¡~:~~:::::::::::~:::~::::::::~::::~:tœ~:::::::~:::::::::::::::::::::::::::~~:::::::::::::::::::::::::::::::::::::::::¡¡::::::::::: :::::::::::~::::::::::~::::::::~:::::::::::::¡¡:::::::::~:::¡::~::::::~::¡:::::~::~::::s::::::::::::::::::::~:>:::~::::::::~:::>:::::::~::::::::::::~:::::::::::::::::::::::¡::::::::>::::::::~::::::::::::::::::¡:::~:::::::::::::::::::::::::~<:::::::::::: ::::::::::::::::::>:::~:::::::::::::::::::::::::~¡::>::¡¡::>::::::::>:::::::::::::::::::::::::~::::::::¥~-,:>::::::::::::~::::::::~:jI¡f:ß'Ð:¡mu:~:::~:::~::::::::::::~~:::::::::::::::::::i::::::~:::::$.!fOO;Ðð CU. YD. $1.861 41494.00 ¿",$~7, ~78.~41 3059.00 $5,669.741 766.00 1,424.76 ,~.OOf O.~, ~,531.00 $6,567.66 48850.00 $90,861:00 '* ." '.~;"" F' ,. .' ·1!!'·'4' ·1-1m 'fCU. YD. $1.861 38090.00 $70,847.401 9802.00 $18,231.72\ 648.00 1,205.28 0.00 0.00 7,298.00 $13,574.28 55838.00 $103,858.68 ,"'~ f "~, :>-.",m"ViRhii ,::~,-' ,/'t"'", jf\fnÆAnwø"~' '" 1 <¡ie' It:m ICU.'yO. $8.001' , ," ". , . , ~ .'" , I" ~ ' 256.00 $2,048.00 256.00 $2,048.00 ::::~:~:~:::~~:::::::::~:::::::::::@@::::¡::::::::;U:-:::::::::::::::~~::::::::::::::::::::.:':":~::::::::::::::::::::::::::::::::::::::::::::::~:~::::::::::::::¡::>:::::::_:QQ¡::::::::::::::::::::::::~::~::~:::::::::::::::::::::::::~::::::~>~::ø:XJB:t::¡:::::*:::::~:~::::¡:~:::::::::::::::::::¡::::::::::::::::::::::~-::::::~::::::::::m:¡:¡¡:>¡::~::::::¡:~::::::::::::::::::::>n:.:UQ::::::*::::::::::::::::::::¡:*:::::~:::::::~::::::~::::::~:~:::~<:::m¡OO::~:::::::::::::~:QQ¡:::::::¡¡:::~::::::::~~1.:W SQ. YD. $3.25 7667.00 $24,917.75 $0.00 0.00 0.001 0.00 $0.00 7667.00 $24,917.75 :~~::~:~::::::::::::::>¡¡¡¡:*::¡::>:::::::::::¡:¡::~:-;:::::::¡::::::::::::::::::I~:¡:::::::::::::::::::::~:::~:f' ß:::¡:~:5:::::::~:::::::~:~:~:~:::::::::::::::::::::::::::::::::::::::::ø.J¡: H::¡~:::::::::~:>::¡~::::::::::::¡:::::::::::::::::~~:::¡::::::~Ð.f'J:S:::::::::::::>::::~>::::~:::::::::~:¡¡:::::::::::::~:¡:::::::::::il:OO±:::::::::~:::::::::::::::::¡~:::::::::~::::::::~::::~:::::::::::Ø>:¡¡: H:::~~::::<:::::::¡::::::::i::::::::>::::::::~:::::::::~~:::::::::::~¡¡::::::::::¡::::::::::::jJ:~:::::::::~::::*¡::::::¡::~::~;~ fHOUR $130.oöf 6.00 $780.00 $0.00 0.001 . 0.00\ 0.00 $0.00 6.00 $780.00 .:~:~~:~:~:~:~:~{~:~:~~:~:~:~~:~:~:¡::~:~:~:::::~:~!.:::::~~~::~{:::~{:~{:::~{:~:~:i1.fì~~:~:~::~:::::~::{:~:~:::~:~:~:~~~:~:~:::~:::¡:::¡:~~:~:~:~:¡:::~::{{:~$:{:~{{:~¡¡:¡~:~:~{:>~:~:~¡~:Iit~:~:~:::¡:~:~:::~~$~:~~{{:¡:~~:~:~¡::~:~~:::~:~~~~i:~:~~:~:~:~:~~:::~:~~:~::~:~:~~:~~:~{~~:~{:~::~:::~:::~:~:~:~:::~:~:::::~:~:~:~:~:~:~:~:~:::::~:~{$~:¡:~~::~:~:~:~$::::::~:~~:~:~:~:~~:~:~{:~~W:::~:~:~~:¡:~:~:::~:~:~:~:~:~~~{:~>:::~:~{:::~:¡:¡~:~~{::¡:~:~{:~.~J:~:::::~:~:::~~:~~:~:~~~:~:~:~~::::~:~{:~:~{:~~:~:~:~:::It.~~ IHOUR $130.001 34.00 $4,420.00 $0.00 0.00 0.001 0.00 $0.00 34.00 $4,420.00 ~::¡:~~::~:~:::::::~:~~:::::~:~:<::~:~:~{:::~{{:~~~:::~:~~:::::~:~~:::~~~:~:~{:::~~:~:~:~:~~~_,m~:::::~:~~:~:::~:~{:::~:~~~~~~:~:~:~:~:~~:::~:~:~:~:~:~:::~:~>¡{:i{:~~O:~~:~~:~:~:::~:~~:$~:~~:~~:::~:~:~:::::~:~~:~:::~:~:~:~:~:~:~:~:~~:~{:::::::~~:~:~:::~~:::::::~~:~:::~:~:~:~:~:~:~:~:~:~:~:~:~~~:~:~:~:¡~~:::~:~:~:~:~:~:::::~:~:~:~:~:~¡:~::~:¡:~:~~~~~:::¡:~~:~:::::¡:~~~~:~{:::~::>:~:~:~:::~{:~:~:~~:~:::~~:::::~:~:::~{~:~:~{:~:~~:~:~{:~OO~:~:~::~:~{¡~~~:~:~:@i.~~:~~:~~{:::::~:~¡:~:~i~:~ ICU. YD. $6.14 14062.00 $86,340.68 3820.00 $23,454.80 740.00 4.543.60 . 0.00 0.00 1,325.00 $8,135.50 19947.00 $122,474.58 ::::::::~::::~~::::::::::::::::::~:::::::::::::~:~;::::::¡:~.¡t¡~:::~~::::::::~'f:~:::¡:::::::::::'Hi:;œ:æ:~:::::::::::::::::~:::S#S~:¡:~::::¡:¡:::::~~~:::::::::::::::::::~:¥3'¡œ::::::::::::¡::::::::¡¡¡::~~:g¡.;::::::::::*::::~~:::::::::::::::~::*:::::::::::::::::::::::*::¡::ø:Œ:::::~::~:::::::::¡:::::~~:::¡¡::::::¡::::¡::::::¡::::¡::::ø:iIm::::::::::::::~::;~~::::::::::::::~::~~~~:::::::::~:>:.~!t'OO~::::::::::::::::::;!fiæ¡r@;.:g¡ 'ITON" -'-$20.03- 6471.00. $129,614.13 903.00 $18,087.09 231.00 4,626.93 0.00 0.00 611.00 $12,238.33 8216.00 $164,566.48 :::::::::~:::::::¡:::::::~::::::::::::::~*:::::::::~::::~~:¡:::~~:¡¡::::::¡::~~~:::::::::::~~:::::::::S:;tiÐB;~:~:::::::::~::::::~~;~:::::::¡:::::::~:::::::>~: :;¡~:::::::::~::>::::::::~OO::::~::::::::::::::::::::::::~;:tJlf::~>::::>$:::::::::::::::::::*i:*:::::::::~::~:::::::::::::::::~;,tI ;::~::::::*:::::::~::~::~::::::~::~~::::::::~:::::¡:~;::¡;Ð;:QQ¡:::::::::::::~:~::~~:Z00::>:::::::~:::::::::::::5¡~OO::::::::::~:;:::tœ'æ.Q;:~:::::::::::::::::::::::::¡m~::~ CU. YD. $21.50 \ 1.100.00 $23,650.00 11oo.00~$23,65O.oo ____~ }ßx ~'i;' ,";~ e~" ,"", '" ", ~~"" ," ø ::""," ",,;[í! c;; 8:''' Þ ;~«, ~Y; ~, UN. FT. $13.50 278.00 $3,753.001 $0.001 0.00 0.001 0.001 $0.001 278.00 $3,753.00 Iœ;® E '..",' "" "t' $" -- 'ß\~~"" t "&'" _ "-1 UN. FT. $28.00r 80.00 $2,240.00f $0.001 0.001 0.00\" O.ooì $0.001 80.00 $2,240.001 ~" )i' ",,' ,"" /" ,~""" , ,",:?- '" lEACH $71.001 14.00 $994.001 $0.001" 0.001 0.001' -..' O.OÒ( , $O:OO( 14.00 $994.001 '~' «, "'" ill' ~ill';;;::- e, 'f. "~,, e<>:œ":,w~ ;' EACH $250.00 ' .... $0.001 .' $0.001 ~. , 0.001 .. 0.001 5.00 1,25O.00¡' ,v , $0.001 .' 5.00 $1,250.001 " q' ,q < ß Xi:< ;:: \; ; ~ ", , '3""> 4:'-' "' ' JEACI::L.-.'$400.06r 2.00" $800.00 $0.00) . ,. '0.001 "0.001 0.001 $o.oor "." 2.00 $800.001 ,,':[:i ^ ~" " ~t' :" t ,,' '-v ~ ' ).'. 'Y;m' "« IUN. FT. $13.501 $0.001 72.00 $972.001 0.001 0.001 "O~ool . 72.00 $972.001 :¡; 0, wJ. 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J". ill. ; I I I I I ¡ ~ ~:-'q '" 19 ..p.§:.plp...~. 2: m :::~e¡: t: 2I!!8·8:2=!i·8Ð!8··8i!i· g ~ I I I I I I I~ co ""0""0''''0''''0·''''0- . ii'~' ~. I~' fl' ~ g¡ø8¡:¡¡c8:o¡8æ:8~gUi, II jll ...... I ...... . ~ II ~ J ! f;J I~'. ~9i~~~ '..92: ~ ¡:§8G;J8Ig· 8¡:¡¡cg18g ¡¡¡¡¡¡ ¡¡¡if i ·Iii¡:¡: ¡¡¡¡¡ ¡¡¡¡¡i c ~ i i ¡~~..¡¡J¡¡:::~ ~~ I:-'¡I~:":"":~~ 9 I'" I:" - r- :ï;:t0) : .o::fI0~ ~.o "':" 0 :.;.., 810...... 0 :..... 8 ...;.: 0 ~ '" ¡rj ¡¡j¡ ¡~~¡ i!~~ ~¡¡¡¡¡ ~¡)):Þ 1- ~ ~ ~ ~ ~ J ! ~~ 6 _ ~ ø - ~ 00 'i. I 'I::::: I::~::···:· ~ . :",:: Iii! ~ -i ). r ~''':). '.' ~'. ~.,,:-~~» ¡;; ¡g ~::8 ~','~"¡g-ir- . ~.... ".... .... ~.I. ¡g iIIg ..g.' 8 . gl85g \ t;" 1200 25th Avenue South, P.O.6ox1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation . 2002 THIRD JVENUE NW & ALLEY IMPJVEMENTS 05/16/02 ST. JOSEPH, MN SEH NO. A-S JOE 0204 o INION OF PROBABLE COST ITEM ITEM DESCRIPTION1 UNIT OF APPROXIMATE UNIT J.. NO. MEASUREMENT QUANTITY PRICE COST TOTAL .. 2 900.00 3 SQYD 45.00 5 UN FT 90.00 $5,250.00 10 120.00 $32.00 $3,840.00 11 120.00 $30.00 $3,600.00 12 50.00 $1.00 $50.00 13 CUYD 350.00 $16.00 $5,600.00 . 14 SQYD 10.00 $11.00 $110.00 15 25.00 $30.00 $750.00 16 100.00 $6.00 $600.00 18 $5.50 $2,860.00 $2,860.00 CONSTRUCTION $26,150.00 CONTINGENCY $2,615.00 ENGINEERING $4,707.00 LEGAL, FISCAL, AND ADMINISTRATIVE $2,092.00 TOTAL $35,564.00 . I I I I I W:\stjoe\0201 '3rd_avenue/estimate.xls I 1 5/15/02 Short EII"tt "'rd.- 100. . Your Trusted Resource . Equal Opportunity Employer ~ . · I 05/16/02 2002 THIRD AYENUE NW & ALLEY IMPROVEMENTS ST. JOSEPH, MN SEH NO. A-S OE 0204 OP~NION OF PROBABLE COST ITEM ITEM DESCRIPTION I UNIT OF APPROXIMATE UNIT NO. MEASUREMENT QUANTITY PRICE COST TOTAL 19 20 CON RETE CURB & GUTTER, DESIGN B618 UN FT 200.00 $7.50 21 COMtN EXCAVATION CUYD 150.00 $2.00 22 TYPE 41A WEAR COURSE MIXT1RE TON 50.00 $32.00 $1,600.00 23 TYPE 31 B BASE COURSE MIXT RE TON 50.00 $30.00 $1,500.00 24 BlTUt'NOùS MATERIAL FOR TtK COAT GAL 20.00 $1.00 $20.00 25 AGG EGATE BASE CLASS 5 (PO, CV) CUYD 100.00 $16.00 $1,600.00 I 26 4" CONCRETE SIDEWALK I SOYD 10.00 $23.00 $230.00 27 SOD'ING I SOYD 300.00 $5.50 $1,650.00 $9,200.00 CONSTRUCTION $9,200.00 CONTINGENCY $920.00 ENGINEERING $1,656.00 · LEGAL, FISCAL, AND ADMINISTRATIVE $736.00 TOTAL $12,512.00 COMBINED TOTAL CONSTRUCTION $35,350.00 CONTINGENCY $3,535.00 ENGINEERING $6,363.00 LEGAL, FISCAL, AND ADMINISTRATIVE $2,828.00 COMBINED GRAND TOTAL $48,076.00 · W:\stjoe\0201 3rd_avenue/estimate.xls 2 5/15/02 '" . II! -' ~ !!i -"... '" . <.J :;¡ 0 II! -' ~ 00 &RW !!i -"... 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