HomeMy WebLinkAbout2002 [04] Apr 24 {Book 24}
\
I
. ", itg of St. Joseph
25 College Avenue NW
P.O. Box 668,
St. Joseph, MN 56 74
(320) 363·7201
Fax: 363-0342
St. Joseph City Council Meeting
CLERK! April 24,.2002
ADMINISTRATOR 5:30 PM
Judy Weyrens
MAYOR 1. 5:30 PM -Graceview Estates
Larry J. Hosch i Update on the Memorandum of Understanding
a. I
b. i Resolution of Finding of Fact regarding a Negative Declaration on the need
COUNCILORS ¡
! for an EIS for Graceview Estates
Bob Loso Authorization for the Mayor and Administrator/Clerk to execute the
Cory Ehlert c.
Kyle Schneider Developers Agreement
Alan Rassier Sunset Manufacturing - Proposed Alley paving
2.
\
3. Sewef/W ater Extension - US Army Building
a. I Update on Property Tax Status
b. I Update on discussion with adjoining property owners
- c. i . Approve a .resolution authorizing SEH to prepare a feasibility report for the
t propo$ed improvement and set the P11blic l1earing for May 22, 2002
4.
Discu sion on the Capital Improvement Plan
a. .. Discuss prioritization
b. I EI Paso Relocation of Sewer Line Update
5. Other Matters
¡
i
6. Adjourn
. 1
\
i
'I
,
I
I
I
I,
,
,
- NOTESTb THE AGENDA. . . .. ... .. ..
G aceview Estates:
a. Memorapdumof Understanding:
Please find enclosed a letter that I delivered to the College on Friday afternoon as well as
the respdnse from Jim Fredricks. John Scherer and myself met with Jim Fredricks, Sue
Palmer and Attorney Tom Matthews. John did a great job of explaining the position of
the City hnd made it clear the City would not agree to/nor does the City have the ability I
to sign a ~ocument that would exclude a property from potential assessments. The City i
left S1. B n's with the two options outlined in the letter dated April 19, 2002. 1
Represedtatives from 81. Benedict used the conference room to meet after we finished the
discussioþ but we did not hear a response. The letter indicated that they must respond no
later thani April 29, 2002.
,
b. Developer's Agreement
John is in! the process of updating the Developer's Agreement based on the information
from tl¡e fprit18, 2002 Council meeting.
Su set Manufacturin : I will be meeting with Tom Skahen on Wednesday morning and will report to the
1
- Co ncil at the meeting re&arding the paving of the entire alley.
¡
Seer/Water Extension: !
a. Property Tax Status: The US Army Building does not pay taxes. However, they make a
payment it lieu of taxes,. similar to the HRA building on 10th Avenue SE. I will have the
exact amo\.mt they pay tomorrow.
b. Meeting lth a adioining property owners: Cynthia and myself met with Don Landwehr
and Tom Krebsbach regarding the possible annexation of property to extend services to
the Army Building. They are not completely receptive to the idea of annexation but
would be willing to discuss the potential. Therefore, the City should proceed with the
1
feasibility report so that accurate numbers are available.
Ca ital 1m rovement Disctsion:
End, sed please find the Jmmary of prioritization.
I
i
The yl Paso is not willing tp cost share in the relocation of the line as they feel they are paying enough in
asses ments. i
I
I
I
\
I
- ,
1
I,
i
I
i
-
April 19, 2002
I
i
\
I Ms. Susan Palmer
Dr. Mary L y¡ons
College of St. Benedict College of St. Benedict
I 37 College A venue South
37 College A venue South
St. Joseph MN 56374 St. JosephMN 56374
i.
Mr. Jim Fredricks
College ofSt. Benedict
I
37 College Avenue South
St. JOSephrS6374
Dear Ms. Palmer:
I
,
,
As you may çe aware, representatives from the City of St. Joseph have been meeting
regularly wîth Jim Fredricks and Sue Palmer to discuss the need for a road access and utility
easements onl property owned by the College of St. Benedict abutting County Road 121.
- While the neJd for the road access/easements is prompted by the Graceview Estates
\
development,¡ the extension of utility services and construction of a future road will only
enhance the development opportunities for the College of St. Benedict.
On FebruaJ 27, 2002 City Representatives, (Mayor Larry Hosch, Administrator Judy
Weyrens, Att<,>mey John Scherer, Engineer Joe Bettendorf), Graceview Developers (Rick
Heid, Bob H~rges) and College Representatives (Jim Fredricks, Sue Palmer) met in Jim
Fredrick's office to discuss the need to acquire easements for street and utilities. At the end
of the meeting the City left with an understanding that an agreement had.been reached and
the City woulâ prepare a document outlining such.
I .'
Therefore, John Scherer prepared the Memorandum of Understanding and forwarded the
document to jim Fredricks in late March. Both the City representatives and developers
agreed the Mdmorandum of Understanding was representative of the compromise reached
,
during discus~ion on February 27, 2002.
On April 10, 2002 Jim Fredricks informed me that he had made some changes to the
Memorandum of Understanding and would forward a revised Memorandum for Council
consideration.
On April 16, 2p02 I received the revised Memorandum of Understanding. The City Council
reviewed the revisions and considered the matter at the City Council meeting on April 18,
2002. !
i
- The Council ,,¡as disappointed with the significant changes made to the original draft of the
Memorandum of Understanding and found the redrafted document to be unacceptable.
Therefore, the City is wì11ing to do one of the following:
- A~riI19, 2002
M~. Palmer
Pa' e -2-
1. Proceed ~ith the Memorandum of Understanding as originally drafted by the City
Attorney (copy attached - the document has been retyped to recording standards and
some min'or changes have occurred, the content has not)
I
I
2. Separately discuss the utility easement and temporary access license to the south, while
leaving Je nQrtl> road U11addressed.
As I aceview Estates wil be moving forward this spring, the City requests your immediate response. If:
the fity does not hear fro~ the College of St. Benedict by April 29, 2002 the City will pursue its other
opti ns available. i. .
The City Council is hopeful that we can reach resolution on this matter. If you have any questions or
nee additional infonnatibn please feel ftee to contact me at 320-363-7201.
CIT OF ST. JOSEPH
.
Enclosure I
I
cc: Mayor Hosch and ¥embers of the City Council
City Attòrney Jo~·Scherer
City Engineer Joe Bettendorf
Graceview Estates .Developers
I
i
\
!
I
I
I
-
· AodcOM ¡Message Vi~w Page 1 of 2
I
i
\
i
_ ·..,\'.·....>.:.·.AOL M .ail~ \ ~............. ....1...·............·............... ....:===-='---.............
I '. ' .' .~ ", '····ï·' ",' '. ' '.' ··t"
,.,....,,,.,, .. -""""'-"','" '," ',":, """'" .,. .!-...., .. " ,:"
..,;.;; ',',.. : ',' -:: ¡ -', " .) :: ..~. :_ ".., .:¡' ; -, .,,: :.¡ ':." -:' "0 ".i." -, ,,:. ::¥ -" ..;: _ :: -.' :...:, "~
,
: l1ieep.iJ,$Ne\.v ..T_ 30f7 _ _.
\
S bj: FW: memo of understanding Reply
~rl~ M,~::;:lt~~r:=<0-~;:~;~:Tllne .
T : <jF~Yr~n$.J@ªºlfºm?
Se tfrom the Internet (Details) F~rward
I I
I h pe this one works 1 .
, Reply All
----10riginal Message----- !
FroT: Palmer, Susan I .
Sent Monday, ~pril 22, 20\02 5:22. PM ..', .......,' .'.
To: fredricks, JIm
Subject: FW: memo of understanding AdAd dd
I . ~~
i
----- rigìnal Message----- '
From: Fredricks, Jim
_ Sent: Monday, April 22, 2002 5: IJ PM
\
To: 'jweyrens@aol.com'¡ 'stjoemayor@asound.net'; 'Ijhosch@astound.net'
I
!
Cc: Palmer, Susan
Subje: memo of understandir1.9
Dea Larry and Judy,
We 1id receive your le~ter dated Apri119, 2002. We are surprised the Council was
disafPointed with our Memorandum of Understanding. We believe it more
acc~etely represents t~e discussion that took place. There were only three
changes/ clarification it¢ms.
!
1. The ter6s of the agreements we believe should reflect a two year
period with !extensions available.
\
,
,
2. On the 'advice of our Legal counsel the temporary construction
road should ,be within a License agreement.
_ 3. The COSt of the road - I distinctly remembering saying "it should
be at NO cost to the College".
\
I
i
\
!
http://welmail.aOl.COmlmsgv~¡ew.adP?folder=UkVBRA==&uid=3827 663 4/23/2002
I '
AOL. . OM I Message View Page 2 of2
,
I
"
I
_ the Council reall~ considered the following facts?
I .
1. The College is willing to make concessions and provide a
permanen~ utility easementwhich equates to approximately 2 acres of
lost proper,ty. The monetary value is estimated at $150,000 - $300,000.
¡
,
2. The p~oposed North road is solely for the purpose of the Herges
I
development. Therefore the developer should payfor the cost of the
i
road,utilitìes and the land.
\
3. Ther~ad represents no value to the College now or in the
foreseeablei future. Therefore we have a strong basic fundamental
problem wtth spending student tuition dollars on a road which they
will not benefit from; intact a "For Profit" developer will.
I
I
¡
I CO~d not recommen9 the two proposed solutions you have suggested, nor
wo ld our board cons~nt to them. I believe I have clearly outlined our issues
whi' h need to be r~soIYed. Weare always ready and willing to talk to come to a
mu al agreement wh~re by the costjbenefitsare appropriately distributed. We
coul~ meet on Tuesday between the times of 8:00a.m. - 2:00p.m. Let me know
_ what works for you. i¡
Jim I
¡arne Fredricks i
I
COllere of Saint Benedict I
chielPhysica l PlantjFa cil. ities Management Officer
. I
¡
¡
Phone (320) 363-5507 \
Fax (320) 363-6397 i
Emaii jfredricks@csbsju.edu
Acce. t the challanges...solthat you may feel the exhilaration of victory.
¡
._:h, \ ~ 30f7...... ......... ......................'.
,····,······i ~ ~
lnc]u e original text in reply,
.
\
\
I
http://we¡brnail.aOl.comlmsgvtew .adp ?folder=Uk VBRA ==&uid=3827 663 4/23/2002
.
..
I
I
i
(;! \
I
.S 0'\ ..... N N 0 '<; " ..... 0'\ ('f) ...... C"'ì
~ C"'ì N ..... ~ V") '<; " '<; " C"'ì '<; " C'I '<; "
==
~ ..
- ~
~
.... .... 0 '<t ......
== 0 ...... N C"'ì t"- oo 0'\ \D V") ....... ......
CIJ i.u
a i,
CIJ
~
'"' Q)
S" ~ ~
...... 0 =
C'I ...... ...... ('f) t"- '<; " \0 ...... 0'\ t£) 00 :.;a. ~
..... =- 0 \0 0 <:;:> <:;:> 0 ('f) \0 \0 ('f) ('f)
- .... ~.~ 0 ~ l"'! l"'! V") V") 00 ..... ...... C""J C""J
~ N \Ó \Ó \Ó
..... ~= ('f) '<; " '<; " t"- t"- t"- oo
.....
~$ <U <U .
. ~E!
u~ co; <U
~ .- 0 '"' ...
ClJri5 '<; " .- C'I \0 00 .- M 0'\ ...... V") t"- <U Q
ßj; <6- .
'"' 1. "'" s ;:::
..s Q... 0
è'-; ....
~< <Z)
.. g bJ) ~
~\ ~ co;...
.$ S 's. þ .,.,< .S p.
,.:.::: ~ '<; " ..... C'I :\0 0'\ t"- V") 00 ('f) Sco; ~ i-l \-< ~ I><:
=u .,.,< s:: ~ ~ ~
== ......
~ \ 00 ~ 'g 0 ~ .+-> ....
.,.,< ã
~ I\.) i
I ~ åJ ¡z¡ ¡:: .- I\.)
u ~ ~ ;:::
""" ~ , \-< (1) 0 5 ê 0 ~
0 i ~ .....
.. u ~ +-> åJ
0 .--< "0 É1 í-' B C'# ~
>. U ...... ..... C'I M r- V") 00 t"- \0 0'\ ~ ..... ~ t: ¡Ë ..... ;:::
'"' Q) 5 Q) V) 0 ~ 0 ~
~ . : ¡,¡:; 0 ::g p. bJ)
5 I-< +-> <Z) ~ I-<
I .- (1) ¡:: C'# V> I\.) ..... I\.)
5 i ..... ~ '(;1 p. -g ~ ~ ~ <Z) .g
g (1) C'# \0
= i ~ ~ ~ ~ p. ~ þ ~ ~ ~ .....
00 ...... <:;:>
¡.-:¡ 0'\ \0 M '<; " ~ t"- oo C'I V") ...... .......
I
I. . '<; " V") ('f) ..... 0'\ 0'\ 00 0 C'I \0 t"-
('f) M M '<t C'I ('f) M '<; " '<; " ('f) M
i §
.,.,<
, (/)
bJ) Q) ã
I ;::: .S ~
Þ .~ åJ i-l
I-< .,.,< ~ , .. s ¡.¡.;¡
.....
B .,.,< ~ ¡:¡
u ~ I ~ ~
C'# C'# '.;:3
~ ~ Q) ...... s:: ¡z¡ Š r;<j r;<j
;::: 'f"""( ......
~ r;<j 0 ê u p..,
Q) ;.:ï ~ ..s
g .~ ~ .~
Cì "0 ~ ;::: B Q) ~
~ ..... 0 ~ þ
Q) Q) ¡..., ?P 0 V) ~
~ Q) ~ p.; 0
~ I-< (1) <Z) .g 2 <Z)
..... 2 ..0 ~ r;<j +->
1:: ~ ~ ~\ +-> p.... en
- .~ ~ r;<j r;<j r;<j
0 \0 ~ ~ ~ ~ ~
p.., ...~
I
0'\ M "" V") N \0 00 0'\ 0 .- C'I
C'I M M M M M M M '<t ..q- ..q-
I
I
. NO TES TO THE AGENDA.....
I
,
Gracev'ew Estates: Please find enclosed a revised MEMORANDUM OF UNDERSTANDING. The
revisio was submitted by Jim Fredricks on behalf of the College of St. Benedict yesterday afternoon. I
faxed t e revision to John Scherer who agrees the revision is unacceptable. Enclosed please find the
email r sponse ftom John Scherer. I provided Bob Herges with a copy of the proposed document that 8t.
Ben's fbmitted andiliey roo I sta!ed that is was no! acceptable and ilieý would not sign that document.
!
The do ument that John Sch~rer prepared was a result of the meeting that we had with S1. Ben's. The
revisio s provided by Fredric¡ks was a surprise to all of us that were present as we thought we had come to
an agreement. i
Ash slet Sorvey: Plea",. fiJ.d enclosed a copy of ilie letter that I sent to aU ilie residents on Ash Street
East reymg ili~ desrre fo/ a sidewalk. I have mclnded a highlighted map miliilie respon"'s receIved
to date. I will bring the additional survey's along tomorrow night.
I '
1-94 Rf solution: Enclosed il a resolution regarding the development sludy along 1"94. JoAnn from ilie
EDA i the representative fOr the City of 81. Joseph. The EDA discussed this matter. Larry wì11 bring
this u during his report.
,
r
¡
i
1
,
,
. Com ost Area: The compost area is scheduled to open May 1 with the following hours:
Wednesday!4 - 8
Friday 4 - 8
Saturday 9 t 1
,
The attendants are as follo~s: Andy Duehs, Jerry Johnson and Ralph Meyer. Jack Rassier will be a sub
if nedded. .
Fina cin Matters: Monte pastvold called back to clarify that any bonds issued by the St. Joseph EDA
woul be included in the fir mì11ion dollar threshold.
Rem nder: The Intergoverymental Meeting is scheduled for ApriL30, 2002 at the Sauk Rapids City Hal1.
Dinn¡er begins at 5:00 PM. (leaSe let me know if you will be attending and I will RSVP for the Counci1.
Planning Commission: Th¢ Planning Commission will be meeting specially on Tuesday, Aprì123, 2002
at 7:00 PM for the Prelimirtary Plat hearing for Northland Plat Six and a variance request for a sign. They
will ~~so be meeting on M~nday, Aprì129 at 6:00 PM to continue discussing Ordinances that need
upd tmg. !
.
!. Page 1 ofll
"'AOL Mail~ 1Iììiìììiíiiì..........·.'.....}.....~....:..................:...:....................m.....,.................'.....................................................................................................................................................'.........
. .... Ii. . .,.. ..... '~'n. ...........<.....~.....t...........}.%'.1"1'
.: '«<~ )¡(,! .. . . ... .. ... ..
... ! 1óf7_ _.
Subj: St. Ben'.s Agreément i . Reply
Date: Wed, 17 Apr2002.2:3'6:09 PM Eastern DaylightTime
~~~m:j:;.y¡~~i{::~~E.~ç~:@rªjbªn!çºm? .
Sent f~ mthe Internet (Details) Forward
í
I look datthe redraftd memo of "nderstanding. It is NOT acceptable. .:
we.. I. . Reply All
are be ter off with no i agreement. The only benefit we derive from the
I .. '
agre§!mient isth~ easemynt to the south. I would r~ther go forward and. _
comdemn the entlre are¡ needed to the south for FJ.eld street and put the ...
utili iesin now, a tefuporary road. now and Field street later than Add
proce d with this. Or ~lternatively, we could just acquire the temorary Addresses
road nd utility easem~nt now by eminent domâin.
I thi k that our. propo!sal was very fair. We will not agree that they
will . ·1
not b assessed forutiilities that will directly benefit their property.
!
I sug est that the Codncil authÓrize. you to give the following response:
. " The City Council is idissapointed with the significant changes made to
the 0 iginaldraft of/the Memorandum of. Understanding. The 1;'edrafted
dOCU. m(nt is not· accepttabl e. The City would be willing to do either of
the. . ./
fOllol ing: .
1. . Proceed with e~ecuting the· Memorandum of Understanding. as
originally drafted. byl the City Attorney; or
3. Seperately disbuss the utility easement and temporary access
lice se to the south, 1 while leaving the north road unaddressed.
As Graceview will b~ moving forward this spring, the City requests
your immediate respon~se. Otherwise, the City will pursue its other
opti ns avaìlable."
~." ... 1of7_ _
Dlne\. de original text in reply.
.
http://lebmai1.a01.COmlmsrView.adP?fOlder=SU5CT1g=&Uid=3788021 4/1712002
. MEMORANDUM OF UNDERSTANDING
!
This Memorandum of Understanding has been entered by the Coll~geof Saint Benedic "
("Collegè") a Minnesota Educational Institution, and the City of Saint Joseph, ("City") ~
Minnesota political subdivision. The purpoSe ofiliis. document is ìd1nemoria1ize th~
agreement reached by the City and College relative to the. placement of a City street an·
utilities across certain property of the CoIlege, which is described in lattachedExhibit "A".
!
IN CONSIDERATION OF THE MUTUAL PROMISES ·OF T
I
PARTIES EXPRESSED HEREIN, City and CoIlege agree as foIlows:
,
L The City wiII not commence . eminent domain proceedingJ for the purpose 0
acquiring street right-of-way or utility easements over or across the propert~
described in Exhibit "A" for a period of at least two (2) years from the date of thi
document. y
2. The ConegewilI. grant the City a permanent utility· easeJ,t and atemporar
utility construction easement across that portion of the south ledge of the property
I. . ,
described in attached Exhibit "A". The easement and area of the easement shaII be
as described in attached Exhibit "B". The temporary access li¢ense will remain in
. effect for a period of up to two (2) years. The City or developer will be
responsible for all maintenance of the temporary access licenJe, liabilities, control
of access, and shall restore the property to its prior condition upon termination of
the easements. !
3. The CoIIege wiII grant a license for temporary ingress and dgressto be used by
construction vehicles traveling from Stearns County Road, #121 to the area
described in the preliminary plat of Graceview Estates. The atea of the temporary
access license for construction vehicles is the same area as d~scribed in attached
Exhibit "B". Under the terms of the access license, the þity and the party
developing Graceview Estates agree to defend and indemnify the CoIIege with
regard to any claims arising from the use of the temporary 'access license. The
temporary access license shall terminate on the earlier of (i) !two years from the
date of this document or (ii) upon the completion of aII phaseslof the development
of Graceview Estates. The City or developer will be responsible for. all
maintenance of the temporary access license, and shall restor¢ the property to its
prior condition upon termination of the license. A copy of such temporary access
license is attached hereto and made a part thereof. I
,
r
4. During the two (2) years foIl owing the execution of this ¡memorandum, the
College and City shall work together in an effort to determine a location for a
potential street from Stearns County Road #121 to Graceview ~states. If a road is
eventually constructed from Graceview Estates to Stearns Oount Road #121,
either by dedication of right-of-way by the CoIlege or condemnation by the City,
the City agrees to work with the CoIlege to locate that street where it will best
!
,
1 I
!
compliment and cause least interference with the College's plans for use or .
development of .the .property described. in attached Exhibit "A". Because the
potential road is a product of a subdivision development, the developer wìll pay
for all costs associated with the construction of a road and installation of utilities.
The parties also agree that any costs associated with the construction of a road
across the property described in Exhibit "A", and utilities within the road right-of-
waywì1l be at no cost to the College. The parties understand that there is no
agreement orllnderstancling between the. College and City regarding the
compensation due the College for any property talœn or used by the City for the
construction of such road and utilities and that the compensation for such is to be
resolved at a later date.
S. Parties also agree that any hook -up fees for sewer and water connection to the
property described in attached Exhibit "A" wì1l be based upon the policies
adopted and in .effect for sewer and water hook-up fees within the City. To the
extent that theJonnulas or schedules then in effect may not accurately account for
the potential sewer or water usage, which wì1loccur on the property described in
attached Exhibit "A", the.parties wì1l proceed with negotiating a hook-up charge,
consistent with the guidelines contained in the City policy, but appropriate for the
actual usage anticipated for the property.
Dated: April 16, 2002 .
College of Saint Benedict
Title
By
Date
City of Saint Joseph
Title
By
Date
.-
2
I
,
I
I
i
!
. I
I
r
j
STATE OF MINNESOTA I )
, ) ss.
COUN Y OF STEARNS r )
The for going was acknowledged before me on April , 2002 by ,
of COllege of Saint Benedict,·a Minnesota nonprofit corporation, on behalf of such
corpora ion. I
I
I
I
i
Notary Public
i
i
STATE OF MINNESOTA i )
I )ss.
COUN Y OF STEARNS I )
r
I
I
The for going was acknowledged before me on April , 2002 by ,
of City ofl Saint Joseph, a Minnesota political subdivision, on behalf of such political
subdivi ion.
. Notary Public
,
i
,
i
i
I
i
. ST A T1 OF MINNESOTA , )
I
) ss.
COUN Y OF STEARNS i )
i
I
Thefo egoing was acknowledged before me on April , 2002 by Robert Herges and Richard Heid
,
I
i Notary Public
This inst ument drafted by:
Hughes athews, P.A. i
110 Sixth Avenue South, Suite 200 ¡
I '
P.O. Box 548 ¡
St. Clou ,MN 56302-0548 ,
320.251 4399
.
j
,
I
¡
I
¡
I Page NO.3
I
l1JA
~0\ .
DESCRIPTION
Parcel 1
11le Southeast Quarter ofthe Southwest Quarter (SE 1/4 S'\V 1/4.) ofSectioll Ten (10), in TOvvllship One
Huudred Twenty-four (124) North, of Raage Twenty-niue (29) West in Steams County. Minnesota,
LESS AND EXCEPT: that pm1 of Lot 31 of Auditor's Subdivision No.4, Village of St. Joseph, and patt
of the SE 1/4 S1V 1/4 of Section 10./ Tov\1nship 124 North, ofR311ge 29 'Vest, described as f()lIo'I!\.'~:
. Comm~:iciJ!r at the Nû!'tlrv:.rt;.;t COni"f of :;aid Qü¡,t1í.ër-~U~1neI~ lhClu:e continuing along said Not1h fine
East 1312.28 feet to the Notthe3.<t Comer of said Quarter-Qua1ter; thence along Ule East Hue of said
Quat1er-Qu3Tter; South 00 degrees 20 minutes 'Vest 686.0 feet; thence West 662.68 feet: thence North
00 degrees 20 minutes East, 276 feet; thence South 89 degrees 57 minutes 'Vest. 663.28 feet to a point
on the WeS't line of said QuaIter-Quarler, thence along said \Vest line, North 1 degree 10 minutes East,
to the point ofbegitming: and being subject to 3n existing Partial RoadRigbt of'\Vay aJong the '\Vest line
dlereof; all being in Steams County, MiIUlesota.
Parcel 5
TIle Northeast Quarter of the Northwest Quarter (NE 1/4 NW 1/4) of Section Fifteen (15). ill Township
One Hundred T'wenty-fom' (124) North. of Range Tvventy-nine (29) in Steat1l~ County, Minne$ota,
LESS AND EXCEPT: Begitmillg at a point ill the Ea};t right-of-V\I'3Y line of ComIty Road No. 121 that i.q .
1352.9 feet NOJi.h and 33 feet East of S'V conter of the SE 1/4 mv 1/4 of said Section 15; thence East
100 feet: thence North 75 feet; thence West 100 feet; thence South 75 feet a1óng said light ofway line to
the point ofbegÎ1111ùlg.
Note: Parcel designations are for convenience ofreference only 3nd do not constitute 3n integral part of
the legal description.
04105/02 12:57 FAX 320 229 4301 SEH ~ 002/00'
I ! EasementDescripiion · \
A 60.00 footperpetual utili'!)! eosement and a 50.00 foot consiruction easement
over under pnd across the Northeast Quarter of the Northwest Quarter (NE 1/4
! ! NW1/4) Section 15. Township 124 Norlh, Range 29 West, Steams Coun'!)!,
Minnesota. l
ì
! The centerline of said 60.00 fuot perpetual uiilîty easement beginni~g at a point
, on Ihe east line of said NE 1/4 NW 114 distant 30.00 feet north of iHe southeast S ;"'\;40:- :. (;2'0
comer of gelid NE 114 SW 114: ihence west alon9 said centerline land distant
30.00 feet north of ihe south line of the. NE 1/4 NW 1/4 said Sßction 15 0
distance of 1043.42. feet .ther:1ce..r:1or.thwestedy..olong_said.centerlinb..defleciing""",.. N
, right 45 degrees 00 minutes a distance of 258.73 feet thence wes~ along soid
i~ ¡ centerline deflecting left 45 degrees 21 minutes 0 distance of 89.68 feet more or
less to the west line of said NE 1/4 NW 1/4. Section 15 ond'ihere terminating.
:ffi Side lines of said easements are prQlonged or shortened tp intersect !
'" j ì
'" Said 50.00. foot temporary construction easement lies parallel, confÎguous and
::;;
. ! 50.00 feet nom and northeasterly of said 60.00 foot perpetual easement Said
¡~ temporary construction easement to expire upon completion. of utility project.
I
\ i I
I
, N$.·..·..
i \ :'
! "...,. , .....··.1. ..., <. -,' ,'. ~~. ',... .
!
¡ ! 1/
<! Ii
Se-C Nit ~", ,,,,.,
,.. ..'
..--' /' .....
.,.. . .,'!
.' .
! ",' .,"
.." ;#
~.. ...'"
. .5
. ¡ !
i
, I
i j i
ßI ,
r
ì
, :D. ,
0: I
~I I
\
I
---
(.".r../c.,
... ---
Ji:!~
-....
-'~ - ¡.f',F.
::J:""
........
15....
;z:t> I
I P¡;:RPETUAL UTlL /TY EAS¡;:IJ¡;:NT
D IDO 200
-. ~S'H F I-kEN8. EASEMENT FdR
STJOEOOO4.00 POND VIEW . RIDGe LlP EXJ¡lIBIT
DATE: NO. '6
04/02/02 ST. JOSEPH.. MINNESOTA \
TEMPORARY ACCESS LICENSE .
This Temporary Access License ("Agreemenf') is made this _th day of April, 2002 by and
between the College of Saint Benedict ("Licensor"), a Minnesota non profit corporation and the
City of SantJoseph("Licensee") a Minnesota political subdivision, and Robert Herges and
Richard Heid, collectively referred to asthe "Developer".
RECITALS:
A. Licensor is the owner of certain real property in the City of Saint Joseph, Minnesota, that
is legally described on the attached Exhibit A, the "Land".
B. Developer is the owner of certain real property in the City of Saint Joseph, Minnesota,
that is. legally described on the attached Exhibit B, the "Graceview Estates".
B. Licensee and Developer desire toobtainthe permission of Licensor to use the Land,
identified on the attached Exhibit A (the "Licensed Area") for the a9cess to Developer's
adjoining property, Graceview Estates, for its developing into residential lots.
C. Licensor and Licensee desire to enter into an agreement whereby Licensee and
Developer shal.1 be authorized to utilize the Land for the purpose of temporary access.
NOW, THEREFORE, the parties agree as follows: .
1. Grant. .. During the term of this Agreement, Licensee and Developer, and their
employees and agents, are permitted to use the Licensed Area solely for the purposes
or constructing and maintaining a temporary private driveway or roadway to access
G raceview Estates.
2. Licensed Area. The Licensed Area means that shaded area identified on the attached
Exhibit A.
3. Duration. This Agreement shall become effective and binding upon the parties on the
date set forth above and shall remain in effect fora period terminating on the earlier of 0)
twenty-four months from the date of this instrument, or (ii) upon the completion of the
development of Graceview Estates. In addition, the Licensor may terminate this
Agreement as follows: (i) upon written notice of at least 20 days, if Licensee or
Developer fails to perform any duty under this Agreement, and Oi) upon written notice of
at least 10 days, if Licensee and Developer have abandoned the. Licensed Area.
4. Status. No legal title or leasehold interest in the above described Licensed Area or
appurtenances thereto shall be deemed or construed to have been created 9r vested in
.the Licensee or Developer by anything contained herein.
5. Conditions of Grant. The grant.of the uséof the Land pursuant to this Agreement is .
subject to Licensee and Developer performing the following conditions:
I
\ Page No. 1
.
The Licensed Area shall be used only for egress to or ingress from Graceview
Estates by c~>nstruction vehicles, The Licensed Area shall be used only during
normal work hours and shall be secured by a fence or barricade during non-work
hours. Vehi61es using the Licensed Area shall be operated in a safe manner and
shall not exceed a speed of 15 miles per hour.
,
i
b. In the event licensor develops the area adjacent to the Licensed Area, the
I
Licensee and Developer may be required to mitigate dust from use of the
License Area.
r
c. The Licensed Area shall be restored to its natural state upon the termination of
r . . .
this Agreemynt
i
d. Licensee an~ Developer, and or their agents or contractors, shall maintain
general publ¡ic liability insurance for injuries to persons with respect to the
Licensed Property with Licensor named as an additional insured in which the
limits of publiC liability shall be not less than $500,000 per person and $1,000,000
peraccident¡. Licensor shall be provided with proof of such coverage.
,
i
. 6. Indemnification. Licensee and Developer shall indemnify, hold harmless, and defend
Licensor against any claim, demand, cost, liability, loss, or damage suffered by Licensor
arising out of the activities conducted by Licensee or Developer, or those having a
contractual relation~hip with Licensee or Developer, regarding Licensee or Developer's
,
use of the Licensed Area.
,
i
7. Assignment. Lice0see or Developer may not assign this Agreement or any of its rights
or obligations to any third party without the express and prior written consent of Licensor.
i
LICENSOR: COLLEGE OF SAINT BENEDICT
j
r
By:
,
,
LICENSEE! CITY OF SAINT JOSEPH
I
By
DEVELOPER:
i Robert Herges
i
I
I
. r
I
,
I Richard Heid
I
I
!
I Page NO.2
!
.
.
ÌI
.
.
April 13, 200t
II
I
,
Art Reber
Box 251
13 Ash St.E
St. Joseph 1 56374
I
i
Dear Art Reber:
,
i
As you are aw6re the City is working on the design plans for the 2002 Street Improvement
which inc1ude~ Ash.Street East. Durill~· a recent Council meeting the City Council
discussed the ~hort section of sidewalk east of College A venue. The existing sidewalk is in
dire need of replacement.
I
,
Therefore, at this time the City Council is surveying all the property owners on the north side
of Ash Street between College Avenue and 3rd Avenue NE to see if there is interest in
. constructing a Sidewalk. The sidewalk would be 6 feet wide and would extend from College
Avenue to 3rd ~venue NE. The cost of the sidewalk would be absorbed by the City.
I
It is the intenti~m of the Council to discuss this matter at the April 18, 2002 City Council
meeting. Ther~fore, we ask that you fill out the enclosed survey form and return to the City
Office no later\thanThursday, April 18, 2002.
If you have an~ questions or would like additional information please do not hesitate to
contact me at 3120-363-7201,
CITY OF ST. JOSEPH
JudyWeyrens I
Administrator/q::lerk
Enclosure
cc: Honorable tvIayor Hosch and Members ofthe City Council
City Enginrr Joe Bettendorf
I
!
.
I
I
I ,f
r
~ IÇ) ---- -'---"-- '"
"'
:;;;z ,
I ().
I ......
-,;;;;;--
I -.. -..
------
I ----
~
70 1(.) '!( ...¡"'! ~
'1:\(.)11.0-' 0, -
-ü ·0' C\L
~ ~ ',)ì' (().
í~
liS
I
"' AVE, NE AVE
'"
ij\ 20~.t; r;. ~
-i-i:ia:;~; " (j)
rl,J .....·1.--,;1
_....~,~---.
/; Ç. Ç.
íTÌJ -.-"--.'--"-
0 tl)-h<¿
r '" ;-
(j)
I~ ~ ~'$"
.-;:¡
, '~ <8 %'"
'--I~ 2cG 10 ~.
tV ' ,.tp....,~:.,~~
'"- ''''+''-- " ! -S- ~~ tV "(S'
J:¡ ~
2 Qi; "" 66 '98 ~.
AVE. on S,E,
on
- itl
Mr'¡ 2~~.,~
¡ ~~..~...~ ,~<& ;~
---... _Iii? ,1.';
'" <:A \~ '"
:T AVE ..¡) ...~; '$.\ ~
:) -
.~ ',' ~;.
C\
..
~ ; ~
'X"\ ~,
"'" ~,
~,.~'f!
,...,
r")
~
-i
h
\
\
'. \
¡ " \
.\
...
...
> ~ ~ '
~ ~ ~ ~ ~
,~ \'. ~ '~ \.:--, \\~
"" :"\:: '" ~ ~.... "
~ '\\ \¡\ " ~ \:1 ,~ ~
-; \\; ~'~.1::> " <.¡ I, \
~ "' "" '" '" "'" ':!
"0 \ , '" " '" ~ .~ -*
ëiJ ~ ~" II¡ '-I ~ IV, ~. ~ "-
.... I" " "'i. :I:. ~ '" ~ ~ "-
~ ~ 13 "- ~ \~ ~ ~. .~ ~ \~ '<:( ~ ~:
¡;,.¡ ('(' '¿)." .1\':> 'Q.'\:, ....." ~;:¡1'fI
_ ":òI- Ë" ........ ~ "" -"" ' .
~ . 'j '" -, \~'" ~ ~ ", " "-
~ ~ 00 ',~ ~ I ~ .~,
;;; . 8.' ~ ~ ,,~\¡ \-.."" 'Ç""C -.L
.. . ~'~ " ' '<" ~\'~ ~ " ?- _, ~ .J" .
.:¡ j. ~ ~ ~,,~ ~ ~ ,<' ~,,,, \\ """ """
¡.~ .,., ~'" .~{"~ >~ '" ~."- - 'C
h~1 ~ ~ ~ ~.~ ~''''~.''~ ~~ ~ ~ ~ ... -.9 ~
... '" -< 0 ." ~ s... ~ '" ,,\. "~I '" ~ '),i ... - .'\
~ ~~: g g =,~ ~ "'~. ~" ~ \ ~ t -~ ~
~~N'" ~.g ~ '-J~ ~~~~ ~,~ ~ ~~
00 "". -; ~ ,\~ ~ ~ ~!..... ~ ~ ..: ~ -..
.. ~ ~ ~ ~ ~ ;::.. Q ~C<.. .:::;;....."'.. "( '- ~ h. -; d ~
" .13 .13 .. l:xf ~ '.',~} ~<;ffi ~ \~ ~
§."."Þ ... . "0
z«u ~ ëiJ
~ ~
... ...'" ~
... ¡;,.¡.¡¡....",
... .... g"" ¡;,.¡ "
~ ....E~.... t'"
'ª t " t Ë'
.. ;;;. ,.." ¡~
.. .." ~. '" . 0·'
. ..' ,~ .¡¡ . ~.
~ "' ~~..."
... iii ;z: ,;; ,;; ~ ~ ~
[/1 ~;:E ,,- ,- .-
~ .". ~ ~ _: "
~ ..-. -, ! -, ~,
'" ~ ~ ~"" ~. ,,!~ ~ ,~,
~ _ 0" ~ ".- 0 0 - 0 --
t ~.' ,,~,,~". ,~ ;~.:' !
" ' ~ -, :; _ _ _ ~ ~
'" ." " , ~ ô - . ~
.. "~ ~ ,", z '" ~.
'" 51 \0 ,,;; S.!¿;.!¿;" 1-1 ¡¡~.,.....
.. ¡; ~ ~ ~~~g .!~h 1....-1
¡ _" ... _ " < < 0 "'i
¡¡ ii5 "" ]" [/1-""'-
"';;¡; "ÓÎ ¡¡. := ~ =
,,"'-< 00 .",.... ...
¡¡ 1j_~ "S Õ ~ ~
,~¡::¡t5 ~; ~ s...
"" ~ ¡¡) J5
0000 ~ ô ~ =
¡¡~~ ;>< Z <1 ] ...
S.!¿;.!¿;" l>q ¡;,.¡ \1'1 <.> "" ~
~~~ð' <a: ~ ~ ~ ~ ·
_ ~ § ¡£ æ
... to) .....
... [/1 rt ". ~ ~
:s .¡¡,. ~~;J ,
'" -"" "~~ ""
.... .... "." .", ,- QJ " ~
. 0" ." b-
. "'" ' ... ". t ' ~
'" ¡¡; ~" !.. ~' ;;; , ,., .......
" Ë " 'H· '" ~ .. · ~. ~\....)
t ' ~ ~~~.". ."';- ~ ï '
~ 0 0 '&0" ,'~ ..""",,". .
'" ~ ~;; -- -. - ¥.> '>' ] .,
.CI '" ;; '" ~ ô ã"''''''' -
.:¡ . I I " ,. Z '"~: ~ i
~ ","" ¡¡~~ \xt ~o "" ~ ~
,. ., ., . 0 . .. ,." -,
" .. .~~' .- - .'
".... M. ~~~g 0._ ,;, ~
'"_I ,~~ _ ~ --..., m
0'<- . 0 ----.---.- ' . ./ '"
¡&o. ;, " --. ..,," ~ ,J'
.",'" """
:: _. t ~:g:gÞ I I ~
.." ~ ~ 'ª Z«Û 4< Z. ~
"II)" I ~
!U'i vi ~ .. N'.
Z«O ~. ~ ~.
.. ... ~ "0 ~ ..J
. . - '"
~ ... [/1
QJ [/1 ~ 0 ~
"0 ... - c>
.. _ . " æ ~"
"," . " "," ..,
" .. '" " ~ ;¡ " _u"
. ~ ~ jJ"" b" ~----
'" ~~ ~ " t ,~ ~ '"
" . . .. . 8.';;; 8' ." , 1\
t . ¡tt '" . ~~ .. · ~~ '" '--J
~ _ 0.' " . .' · "., ----..J
:::." ~~ .." ~~ .. . ~~ <:-
. 0 · , ..>. · · · -
.. ¡¡" ., .", ~. Z" ' ~ r-
. '" . -." ' -. >' ..----
. . . 0.," -. · -,
L~" .. ~ :¡," ~] b~!: 1 11 \ .".'. L:'Q
ª ~ . . ~ ~ 0 . " . ,; 0 ' ~ " ; 0 ____ -"i=' l-¡
0_ . ,0 - ~ ,--_. " ..
:E ~ .,. û5 0 ~ "" « ¡:Q - '" ¡ . ---È'.
~ 0 ~ ô ~ ô
_ ::: Vi Vi ;>< z g¡ g¡ \;>< Z
..~~ ~ ~ ~~t?: .-,J. \ ~~t?: .:;.\ I '::..
~~~.~ >/\ \ z«U -,. z<-<u ~
z«U
I
j
"
"'\~ Minnesota D1partment of Tral1sportation
((
· District 3 -p~oject Development
Terrence J. Humbert
OF 3725 1ih St. N
Office Tel: (320) 654-5520
St. Cloud MN 156303 Fax: (320)203-6089
March 28, 2002
Ms. Joanne Fou~t
City of S1. JosePh
,
25562 Willow Dane
New Prague, ~56071
I
Re: 1-94 Intlrregional Corridor Plan Document
Dear Ms. Foust:
r
r
A few days ago,(you should have received a copy of the draft corridor management
plan for the 1-941 Interregional Corridor (IRC) Study. As a member of either the
Technical Advis'ory Committee (TAC) or Policy Advisory Committee (PAC) you
· have been instrubental in the development ofthis study over the past year. As part of
the IRC process,llocal jurisdictions will be asked to approve a resolution supporting
the recommend~tions put forth in the corridor management plan. I am asking that
you share the dobument with other elected officials in your city/township/county and
bring the resolution to the full body for approval. A sample resolution is attached.
r
In some areas, itlmay not have been possible to investigate every issue to the level of
detail required tq satisfy all concerns. It is perfectly acceptable to qualify your
board's/council'~ endorsement of the corridor management plan by identifying issues
that require furt~er analysis and resolution.
I
r
If at all possible, I please consider the resolution during April and forward a copy of
the resolution to ,me. If you feel that the resolution would be more readily approved
with Mn/DOT st~ffavailable at your meeting to answer questions, please give me a
call at (320) 654+5520 to schedule a date.
Thank you again I for your participation on the 1-94 Interregional Corridor Study.
I
,
Sincerely, ,
I
,
~7 ..14lf
,
· Terrence J. Humpert
Project DeveloPrPent Engineer
,
I ,
I
Enclosure: Sample Resolution
!
,
RESOLUTION .
WHEREAS,~ Minnesota's State Transportation Plan recognIzes the
significance of interregional highway corridors in providing citizens and
businesses throughout the State of Minnesota with high quality access to
recreational, educational, employment and health care opportunities, and to
the transport of products and services produced by our local economy to
regional, national and global markets; and,
WHEREAS, Interstate 94 has been identified by the Minnesota Department
of Transportation as a High Priority Interregional Corridor that enhances the
economic vitality of the state and provides essential access for northern and
central Minnesota counties and cities to major economic· markets and
cultural centers including the Twin City metropolitan area; and,
WHEREAS, the continued growth of the region is leading to increasing
travel demand in the corridor and development pressure adjacent to the J
corridor which, if unmanaged, can negatively affect the level of ,
performance, safety and congestion experienced by users of the corridor;
and,
WHEREAS, community leaders, motorists and road authorities have
identified this growing travel demand and development pressure as a .
concern with potential negative consequences for mobility and safety in the
corridor, with the potential to degrade the performance level now provided
by the corridor, and the resulting implications for the economy and quality
of life of the region; and,
WHEREAS, the Minnesota Department of Transportation, recognizing the
potential impact of continued growth pressure on the corridor, has
completed an Interregional Corridor Plan in partnership with its partners
along the corridor to look at the long-term role that Interstate 94 will play in
meeting the transportation needs of Northern and Central Minnesota; and,
WHEREAS, it is imperative at this critical time, with continued growth
occurring in the region, that a long-term vision for the type of service that
the Interstate 94 Corridor needs to provide be established and that the steps
are identified and initiated to:
1. Preserve the function of the corridor through advance planning, not
only for the Interstate 94 Corridor but local supporting street systems
and land use and development patterns; and,
2. Secure the needed funding to pursue the vision established for the
corridor; and, .
. \
i
,
. 3. Establish a plan of action for the development df planning and
programming activities that will pro actively adatess the needs
identified. I
!
NOW THEREFORE BE IT RESOL VED, that (insert i City, County,
Township, etc) of (insert name of city, county, township,et6) endorses the
vision and corridor management plan for Interstate 94. ':
I
FURTHERMORE BE IT RESOLVED, the (insert City, Coubty,Township,
etc) of (insert name of city, county, township, etc) endorses the concept that
an adequate network of supporting roads is necessary to attairl. the Interstate
94 vision and that the roadway networks identified in thel. Interstate 94
Corridor Management Plan will be considered· as interim gui~es until such
time as refinements to these improvements are identified. .
FURTHERMORE BE IT RESOLVED, the (insert City, County, Township,
etc.) of (insert name of city, county, township, etc.)recognize~ the regional
significance of the corridor in supporting the regional economy and intends
to reflectthe Interstate 94 Corridor Management Plan vision, strategies and
policies through updates to the (insert City's, County's, Towhship's,etc.)
land use and transportation plans as wellas subdivision ordinantes.
,
I
. FURTHERMORE BE IT RESOLVED, the (insert City, County, Township,
etc.) of (insert name of city, county, township, etc.) is committetl to working
in partnership with Mn/DOT and the other partners along the ~orridor as a
member of the Interstate 94 Corridor ManagementTeam in order to achieve
the vision and implement the recommendations of the Interstate \94 Corridor
Management Plan. i.
,
\
BE IT FURTHER·RESOLVED, the (insert City, County, Townspip, etc.) of
(insert name of city, county, township, etc.) intends. to bring forward the
following issues for resolution and discussion with the futerStat"t4 Corridor
Management Team:
List issues here 'I
,
\
r
r
Signature Block \
'\
I
r
I
.
\
DRAFT
April 9, 2002
Page I of2
· Pursua~t to due call and notice ~ereof, the City Council for the City of St. Joseph met in special session on
Wednesday, April 9, 2002 at 4:3.0 PM in the St. Joseph City Hall.
MembeL Present: Mayor Larr)Hosch. Councilors Bob Loso, Cory Ehlert, Al Rassier, Kyle Schneider.
Admini trator/Clerk Judy Weyrens.
City Rerresentatives Present: C~tyEngineer Joe Bettendorf, Bond Counsel Monte Eastvold, Fire; Chief Dave
Theisen !
,
S Ius Fire Truck: Fire Chiefr¡>ave Theisen requested the City declare the 1975 Ford Snorkel Fire Truck as surplus
prope and advertise the truck for sale. Loso stated the Fire Board approved the disposal of the Truck when the
decisio~ was made to purchase tfe ne,'" vehicle. . ~heisen s~ated the Truck will be. advertise~ in the Smoke Eater
Magazlr as well as the LeaguepfMmnesota CIÍles BulletIn. Loso made a motIOn dec1armg the 1975 Ford
. Snorke Truck as surplus equipment, authorizing the sale of such through sealed bids. The motion was
second1d by Schneider and passed unanimously.
Firefighter Hire: Theisen stated Ithat the Fire Department received five applications for the four open firefighter
positimis. Theisen is recommending the City hire the following individuals to serve on the St. Joseph Volunteer Fire
Depa~ent: Aaron ScholtZ, An~yLoso, Matt Loso, Leon Birr. Schneider made a motion accepting the
recom . endation of Fire ChiefiTheisen appointing Aaron Scholtz, Andy Loso, Matt Loso and Leon Birr to the
St. Jose h Volunteer Fire Dep~rtment. The motion was seconded by Rassier and passed unanimously.
Financi of the 2002 1m rovenÌent Pro'ects: Monte Eastvold appeared before the Council to present financing
altemat yes for the proposed 20Ö2 Improvement projects. The projects are as follows:
!
County Road 121 ¡
Est. Construction 1,659,575
· Est. Contingertcy 165,958
Est. EngineeriÍ1g 212,431
Est. ROW Co~ts 122,835
Sub Total $ 2,160,799
!
Business Park .
Est. Construction 445,011
Est. Contingency 44,501
Est. Engineerihg 80,102
Sub Total $ 569,614
,
,
Northland 6th Additioh
Est. Construction 501,429
,
Est. Contingency 50,143
Est. Engineer#lg 90,257
Sub Total $ 641,829
2002 Street Project
Est. Construction 1,065,791
Est. Contingency 106,579
,
Est. Engineering 191,842
Sub Total $ 1,364,212
I
Total Proposed 2002 Project Costs $ 4,736,454
Eastvolê stated that when issuing bonds, five million dollars of bond debt is a threshold that municipalities should be
aware of. While municipalities ?an issue more than five million dollars in bonds, there are extensive reporting
· regulatibns that must be adhered'to. The regulations are so extensive that most municipalities will not exceed the
thresho d and Eastvold encouraged the City to stay within the five million dollar threshold.
,
,
j
i
!
DRAFT
April 9, 2002
Page 2 of2
Eastvold stated that if the City proceeds with the projects as stated above, one bond issue would be sold and it ·
would be issued as a public sale bond. The bond would extend for a period of 15 years. Eastvold further stated that
the City should ,request the issue to be rated and request the underwriter provide insurance. With the insurance the
bond issue has the potential of being rated a AAA bond which will carry a lower interest rate and be more attractive
to bond issuers.
Ehlert questioned if the City should be looking at NortWand Drive, rising the road bed at the lowest point. Rassier
concurred with Ehlert and stated that if any changes are needed to the road it should be done at this time. Bettendorf
stated that it is his opinion that the road elevation does not need to be changed. Once the property is developed and
graded there should not be a road elevation issue.
Hosch stated that in addition to the projects listed above, the City will need to secure fmancing for a generator and
the East Baker Lift Station. Weyrens stated that the City established a Trunk Sewer Fund in 2000 and that fund
currently has a fund balance of$ 130,000. The estimate for the replacement of the lift station is approximately $
140,000. Eastvold stated that he recommends the City use the fund balance to pay for the replacement of the lift
station as if the project is fmanced the interest will be approximately $ 41,000. The Council was in agreement to
self fund the replacement of the East Baker Lift Station.
Ehlert questioned the fmancing ability of the City if a new maintenance facility is constructed in 2002. Eastvold
stated that a public building can be fmanced ifthe voters agree to such or by issuing bonds through the EDA. The
Cityfmanced the City Office Facility through the EDA and the similar process could be used. Eastvold stated that
he would need to verify that the EDA bonds could exceed the five million dollar threshold.
As the City does not have the exact costs of the project, there is the potential that one or more of the projects could
exceed the estimate, thereby exceeding the five million dollar threshold. The Council agreed that the City is not
required to fmance the Northland Six improvements, and maybe only a portion of the project could be financed.
Weyrens will contact Ted Schmid of Lumber One Avon and discuss the fmancing alternatives.
The Council was in agreement to sell one bond issue covering the costs of the above mentioned project. At this time ·
the projected date of the bond sale is July 1, 2002.
OTHER MATTERS
Probationary Emplovees: Weyrens requested authorization to expand the responsibilities of the City
Administrator/Clerk and Department Head's authorizing their ability to dismiss probationary employees. Loso
made a motion authorizing the City Administrator/Clerk along with the appropriate Department Head to
dismiss probationary employees upon discussing the matter with the City Attorney and notification of the
City Council. The motion was seconded by Rassier and passed unanimously.
Adiourn: The meeting was adjourned by consensus at 6:30 PM
Judy Weyrens
Administrator/ Clerk
·
.
i
I
April 18,2002, i
Initiative Foundation
405 First Street SE
Littl.e Falls, MN ~6345
i
,
Dear Sir or Mad~me:
,
j
The City of St) Joseph was fortunate to be able to participate in the Initiative
Foundation's HdalthyCommunity Partnership. As highlighted through this program it
is important for la community to plan for its future to ensure that with growth a city
retains.its own srnse of community and identity.
The City of St. Joseph has been experiencing significant growth over the past decade
and anticipates Ian increased rate of growth over the next decade, The City of St.
Joseph and Township of St. Joseph have worked in cooperation over the past four
years through ah Orderly Annexation Agreement to accommodate development as it
. occurs. With in;creased pressures for annexation and development, the City finds it
imperative to update its comprehensive plan to identify appropriate land uses within
the existing corporate limits and joint annexation area.
r
,
The proposed ¿omprehensive planning process will include substantial opportunities
for community participation and input in the plan. . The plan will address historical and
projected popul~tion and household trends, housing issues, transportation, parks and
recreation, utilities, public services and facilities, economic development, land use
and implementation.
The City of St. Joseph would like to continue its efforts to build a Healthy Community.
With financial rassistance from the Initiative Foundation through the Minnesota
Common GrantJ for consulting services to update the comprehensive plan, we believe
we will be taking a proactive approach to planning.
I
We appreciate Iyour consideration of this grant application for technical assistance
funding. If you rave any questions, please feel free to contact me at: 320-363-7201.
Sincerely,
I
I
Judy Weyrens I
City Administrator
I
,
I
I
. ,
MINNESOTA COMMON GRANT APPLICATION FORM- NARRATIVE .
I. Organization Information.
The history of St. Joseph dates back to 1854 when the first settlers arrived in the area. St.
Joseph Township was organized in 1858, with the Village of St. Joseph foundedin 1890.
Located in Stearns County, along Interstate 94, St. Joseph has experienced significant
growth over the past thirty years growing from 1,786 residents in 1970 to 4,475 in 19
90, or a 151% increase (U.S. Census). The rate of growth has increased to approximately
6.7% per year resulting in population estimated at 5,074 in 2002 (State Demographer's
Office).
It is the goal of the city to provide quality public services to businesses and the residential
community in a cost effective manner. The City of St. Joseph is looking toward the future
and positioning itself to continue to grow as a community that has a good, old fashioned,
hometown atmosphere combined with high quality education and a progressive business
environment.
The City of St. Joseph offers a number of services including water treatment and
distribution, sewage collection and treatment; refuse collection and disposal and street
construction and maintenance. In addition, protective services are provided by the St.
Joseph Police Department and a well-trained Fire Department. The City offers park and
recreation services with a volunteer Park Board which oversees various parks, including four
major parks in the city, and trails. An Economic Development Authority oversees and .
encourages commercial and industrial development within the City. The City's Planning
Commission, which would lead the Comprehensive Plan process, reviews all building and
zoning requests to ensure consistency with the City's current comprehensive plan, zoning
ordinance and subdivision ordinance. With the significant growth and changes within the
City and adjacent areas, the Commission finds it imperative that the Comprehensive Plan be
updated to help guide the development.
On February 6,1998, the City of St. Joseph and Township of St. Joseph entered into an
Orderly Annexation Agreement. Since this time· the City has felt development pressure
within its current corporate boundaries as well as with petitions for annexation. The number
of residential units in the community more than doubled over the past twenty years
increasing from 544 households in 1980 to 1,185 in 2000 (U .S. Census). The City continues
to receive proposals from developers for additional residential developments. Currently
pending are Northland Development on the north side of the community which contains 107
platted lots and a proposal for 950 lots on the south side of the community, where no long
range planning has occurred. In addition to residential development, the city has seen an
increase in commercial and industrial development. A new business park was developed
with highway commercial lots as well as several industrial lots, along Highway 75 in the
community. There are currently proposals for "St. Joseph Business Center", a multi-tenant
commercial building and two new industrial facilities for the summer of 2002. In addition a
large commercial/industrial building is proposed at the intersection of County Road 2 and
Interstate 94, within the joint annexation area. Three commercial entities have inquired
about annexation and the extension of utilities on the east side of the community.
.
· In ddition to addressing the new residential and commercial construction, the City is also
att+.mpting to address areas already developed within the community. The City is
un ertaking the reconstruction of a number of streets within the City, has received a Small
Cit es Development Grant for residential rehabilitation and has a grant pending for a
W Icome Center for the Lake Wobegon Trail head in the community.
Th City of St. Josephr has participated in the Initiative Foundation's Healthy Communities
program, participates I in several organizations with similar missions including "The
parnershiP" whichinc'udes representatives from various organizations in Stearns County
who are interested in the economic development/business development within the region,
Th~ Lake WobegonTrail committee which is planning trail and recreational development
wittin the region and City Administrator meetings. The City participates on a Joint Planning
Bo rd for the area within the Joint Annexation Area and is a member of the MN Chapter of
th~ Minnesota Planning Association.
Th~ City of 51. Jose~h operates under the mayor-council form of govemment with one
mtor, who serves a t{yo-year term, and four council members, who serve four-year terms.
In ddition the City ha$ a number of paid staff members including a City Administrator and
th:;e full-time adminis¡rative employees five employees in the Public Works Department,
fiv. . full time. Police Officers and thirty part time fire fighters. The City contracts legal,
en ¡neering, fiscal and economic development services. Volunteers serve on a number of
city committees includi'ng six members on the Park Board, five members on the Economic
Development Commission, three members on the Investment Advisory Board, two members
on the Cable Commiss,ion and seven members serve on the City's Planning Commission.
· II. Purpose of Grant
,
As the City continues t'o grow it is faced with the challenge of ensuring developments which
oc ur are appropriate and the best long term use of land. A long-range plan which includes
a transportation and Jtility plan, guides land uses, forecasts growth and land use needs,
id~ntifies impacts on.the city's existing resources and assists with capital planning will assist
th~ City of St. Joseph: and St. Joseph Township as they review proposals within the joint
PIJnning area and annexation requests.
T~e CitY'$ Planning.cbmmiSSion, Economic Development Authority and èity Council have
all discussed the need to update the City's current comprehensive plan which is currently
outdated and does not include a· future land use element. The Economic Development
Aythority has discuss~d the need to identify areas for redevelopment as well as future
commercial and indu.strial areas. The Planning Commission and City· Council have
de1termineda comprel;1ensive land use plan which will allow for proactive planning rather
thfn reactionary planning,
T11e overall gOal of ther completion of the c:omprehensive pian is to address the growth which
is ¡occurring in and ne?r the city, utilizing input from the residential and business populace,
inrrporating general planning policies while recognizing and addressing the unique
fe tures and issues wi~hin the City of St. Joseph and joint planning area.
T~e City will accomplish this goal by engaging the services of a planning consulting finn to
fa· ilitate the planning I process and write the comprehensive plan using community input.
· o . e objective of the I city is to ensure public participation in the process. This will be
a Icomplished through jone-on-one surveys and interviews with a cross-section of community
r
,
I
leaders, neighborhood meetings and a business meeting along with public meetings with the .
Planning Commission and City Council and a final public hearing on the proposed
comprehensive plan. A second objective is to address all areas which are affected by
growth and redevelopment. To ensure this objective is met, the City in its requests for
proposals for a planning consulting firm outlined the required contents of the comprehensive
plan which include; Community History and Demographics, Land Use, Public Utilities, Parks
and Recreation, Transportation, Housing, Economic Development, Public Services and
Administration and Implementation.
The City is seeking funding from the Initiative Foundation through the Minnesota Common
Grant program to assist in funding consulting fees for the facilitation of the planning process
and authoring of the comprehensive plan.
The comprehensive planning process is proposed to commence in May of 2002 and be
completed by December 31, 2002.
The proposed comprehensive plan will benefit the City and Township by providing a guide
or basis for planning decisions. Including public input in the process will ensure the
community's vision for growth is met. A well thought out plan will allow future cost savings in
future infrastructure installment, allow capital improvement planning and appropriate
compatible land use of land not already within the corporate limits. The plan will also allow
developers to understand the city's goals and develop accordingly, knowing the
expectations of the Planning Commission, City Council and Town Board.
The comprehensive plan is intended to be a long-term planning document which addresses
growth for up to 20 years. The City intends to review the document every five years and .
budget funds for updates as well as seek outside financial assistance from organizations.
III. Evaluation
Criteria for success will include evaluating the number of individuals which participate in the
public input processes, the "ownership of the plan" felt by various organizations which are
asked to participate (Chamber of Commerce, Park Board, Economic Development
Commission, Planning Commission, City Council) and the development of a document
which is in a useable format. As the Planning Commission and City Council receive
requests for (re)development it will utilize the comprehensive plan as a guide for approval or
disapproval. The comprehensive plan will also identify areas within the city's zoning and
subdivision ordinances which may need to be updated to ensure consistency between the
planning tools. As the city develops further the long-term impact of the comprehensive
plan will be easier to evaluate.
.
i Attachment 1
. Financial Information
¡
1
.'''.,,_,,..\''_
r« c ... """·;1 .. ... :t; ... , . ~
B. Audit for Year Endihg 2000 - attached
~=edUntllMaY'2002)
II, ,~,,~\(w;,:;;. _'" ~" :~~~"",..:M; - -;,,'..; _'~' ,~ "83i. ,~":¡' " ,', " -. ;, ;:~' ~<,. *~': ' ::, <. "'.';' ,. .,:¡
, . . . i
D. Project Budget - attached
I
E. Additional FundersJ
Stearns Electric I $5,000 Committed
Township of St. Joseph $2,000 Pending
City of St. Joseph I $5,000 Committed
.
.
Attachment 2
Board Members and Affiliation .
Mayor and Councilors
Larry Hosch, Mayor - City of St. Joseph. Also serves on the Central MN Transportation
Alliance, Economic Development Authority, Healthy Communities Partnership, Police
Commissioner, St. Cloud Area Planning District Board, Sales Tax Committee and is a
Stearns County League of Cities Representative.
Cory Ehlert: Council member - City of St. Joseph. Also serves as Acting Mayor, is on the
Healthy Communities Partnership and Sales Tax Committee.
Bob Loso: Council member - City of St. Joseph. Also serves as a Stearns County
League of Cities Representative, is on the Economic Development Authority, serves as an
Emergency Services Director, is on the Fire Advisory Board, is a SCAPD Alternative and is
on the APO Full Board.
AI Rassier: Council member - City of St. Joseph. Also serves on the CORE Committee, is
an Emergency Services Director, serves on Joint Planning and DAB and is the Planning
Commission Voting Liaison.
Kyle Schneider: Council member - City of St. Joseph. Also serves as the Park Board Liaison.
Planning Commissioners , .
AI Rassier, City Council Liaison
Jim Graeve, Chair
Kurt Schneider
Gary Utsch, Chair
S. Kathleen Kalinowski
Mike Duetz
Marge Lesnick
.
. Attachment 3
Key Staff
I
,
,
JudY'^feyrens, City Administrator, will be involved with the comprehensive planning process
providi~g input on the various aspects of the plan. Asa employee of the city for the past 12
years, Weyrens will bring alwealth of information to the process.
Richar~ Taulen, City Wate~ Superintendent, will provide inputon historical and projected water
usage rnd capital improverpents which are needed and planned for this utility as well as street
improV[rments and long-range planning.
James Marthaler, City Wa~tewater Plant Operator, will provide input on historical and projected
waste1ater usage, capacitY available and capital improvements which are required and planned
for this utility. I
Pete J · nsky, Chief of POIiC~' will provide input on public services, housing issues as they relate
to the ity's residential rental units and future public service needs.
!
Mary . enerous, Administr~tion will provide general input and assistance.
r
.
.
· Attachment 5
Non-profit status
The City of St. Joseph's ID is #41-6008146. The City is a non-profit public unit of
govern1ment.
·
·
·
April 1 . , 2002
Initiati Ie Foundation
405 Fi~st Street SE
Uttle FrIIS, MN 56345 ,
Dear Jir or Madame: )
The City of St. Joseph agr~es to act as the fiscal host if awarded a grant through the Initiative
Foundätion for the comprehensive plan update. The City has the administrative capabilities to
serve ih this capacity. I
I woulJ be the contact per~on for the grant. Contact information follows:
. Ms. Judy Weyrens, City Administrator
City of St. Joseph
25 College Avenue N
PO Box 668
St. Joseph, MN 56374
Phone: 320-363-7201
e-mail: iwevrens1@aol.com
· If you ave any questions need additional information, please feel free to contact me. Thank
you fo your consideration this grant.
Judy I eyrens
City A ministrtator
·
Attachment 7 .
Minutes of the st. Joseph City Council Meeting
.
.
· Attachment 8
Letters of Support
Attach d are letters of support for the update of the comprehensive plan and application for
grant tnds to $upport the rOject from:
81. JOjeph Planning Comr»ission
§,!¡;...._evelopment Authority
Ili:~,.',::'~:':;_:' "';;·:~t¡~'.~:' :¿,r:':" t -:~~~ '~::;;.} -:"-:~¡ I
81. Jo~eph Chamber of Commerce
.WIFW··'IIYI,,,.J. !
x '~~.ffi;:' ~'~r~w:$,~t:~:.·,~~~r:t_ .,--'I';~C:.:':~:,~, ':,¡,~ !
i
I
i
I
!
·
·
April 1, 2002 ·
Ms. Judy Weyrens, City Administrator
City ofSt. Joseph
PO Box 668
St. Joseph, MN 56374
Dear Administrator Weyrens:
As appointed members ofthe Planning Commission we fully support the City Council in the
submittal of an application to the Initiative Foundation for grant funds to assist in the update the
City's Comprehensive Plan. As a Planning Commission we understand the importance of
proactive planning. We believe updating the Comprehensive Plan would allow us to better
accomplish this.
Undergoing a Comprehensive Plan update would allow us as a Planning Commission, along with
residents and businesses within the community and in adjacent townships to provide input on the
best long tenn land uses and plan accordingly for public infrastructure, housing, parks and
recreation and public services.
The City of St. Joseph experienced a 40% increase in population from 1990 to 2000. We have
received preliminary plans from a number of developers which suggest this rate of growth will
increase over the next ten years. A plan, which helps guide this growth, would be very ·
beneficial.
Sincerely,
Planning Chair
·
. ,
,
ì
I
April 1 " 2002 !
Ms. Ju· y Weyrens, City Ad;ministrator
City of St. Joseph
PO 80 668
St. Joseph, MN 56374 1
Dear jdministrator Weyre~s:
I
I
The E ,onomic Developmebt Authority (EDA), at its March meeting discussed the need to
update the city's compreh~nsive plan. The EDA has been working with a number of business
prosp~cts and feels it is important for the city to begin planning where future commercial and
indust~ial development sho;uld occur. The EDA consultants have had inquiries from sev~ratQ,¿¡¡¿iii
bUSin¡ses inquiring abou~ the extension of utilities to areas currently outside of the corppráte
limits nd the annexation process.
The E A feels it is also imkrtimt to Identify potential redevelopment sites for commercial
develofment within the City and understands a future land use map would assist in identifying
these reas. r
I I
The EfA fuliy suppórts th~ city's initiative to update the Comprehensive Plan and apply for
fundin through the Initiatiye Foundation to support a portion of the costs associated with.this
. proce s. We look forwardito being a part of this process.
Since~ely, I
Bruce Gohman, Chair ,
St. Jo eph Economic Development Authority
I
.
. . GRANT PR¡OGRAM
7/1101 to 6130/02 . I
The Iniriative Foundation funds innovative projects that identify and mobilize existing resources
and in~olve local people in creative problem solving. Our grant awards are made to eliminate
barriers to economic development and foster asset-based community development. Priority
consid9ration is given to pr9jects originating from integrated community planning such as our
Healthy Communities Partnership program. Grants are made to nonprofits, local units of
governinent and schools, mid generally range from $1,000 to $25,000. Applications are accepted
on an tgomg basis.
The Initiative Foundation a{vards grants to assist with:
.~ Nonprofit Organiza,ional Development (up to $2,000)
~ Planning or short-term efforts (up to $5,000)
~ Program implementation for single-community projects (up to $10,000)
~ Programimplement~tion for multi-community projects (up to $25,000)
,
Fu din Priorities: I
Economic Developptent Initiatives
· Address barrierS to economic development including child care, transportation,
housing and workforce shortages. .
. . Develop entrep~eneurial opportunities for youth.
· Provide training, technical support, or promotion of research and development for
new and existing businesses to increase productivity and. profitability.
· Support training opportunities for economic developers and community leaders that
strengthen economic development, introduce and utilize new technology concepts,
and promote su~tainability.
· Support projects that promote self-sufficiency for employed low-income persons.
Community Develppment Initiatives
· Increase comm&Üty leadership capacity through planning and visioning processes,
which might inClude convening activities, training, and/or asset inventories.
· Support local activities that strengthen communities by helping to mobilize existing
I
resources, espeqiallyforchildren,youth andfamiliesandthose projects that heighten
the importance of a sense of place.
· Support multi-qommunity efforts that address innovative ways for communities to
solve common problems and capitalize on opportunities together.
· Support for nonp¡;ofit organizations to increase their organizational capacity and
effectiveness. (Note: Only nonprofit organizations that attend the Healthy
Organizations l?rogram kickoff event are eligible to apply).
!
The F undation's geographic focus includes the following
14 Mi~esota counties: Benton, Cass, Chisago, Crow Wing,
Isanti, Kanabec, Mille Lack, Morrison, Pine, Sherburne, Stearns,
. Todd, Wadena, and Wrig~t. Funding requests for projects outside of
this g. ographic area will qe returned.
I
C:\Docume ts and Settings\JudyILocal SettingslTemporary Internet Files\Content.1E5IGTMZWLARllnitiative Foundation Grant App 2002[1].doc April 16. 2002
i
,
Due dates: Applications are accepted on an ongoing basis and are generally reviewed within 90 ·
days of receipt.
Review Oriteria: Narrative should generally follow the Minnesota Common Grant
Application with special emphasis on the items listed below.
1. Applicants must be a 501 (c)(3) or local unit of government or school. (Applicants must be a
50 I (c)(3) organization to receive Nonprofit Organizational Development support.)
2. Projects must benefit residents within the 14 counties listed on the previous page. Preference is
given to projects that expend funds directly within the 14 county region.
3. Applicants must show evidence of broad-based community involvement in both the planning
and implementation of the project. Indicate how those affected by the project have and will be
involved in the planning, implementation, and monitoring of the project. List contacts and
phone numbers of partnerships and collaboratives. If the project uses consultant(s), list their
maj or responsibilities and contact information.
4. Applicants must demonstrate how local cash or in-kind resources, including volunteers, are
being identified and mobilized for the project. Include a detailed list of other funding sources
that are committed and pending.
5. Project ideas should show creative, innovative approaches for addressing needs and
opportunities. How is this project different from other efforts? How does the project build local
relationships and a sense of community?
6. Applicants should indicate how the project fits with the vision and plans ofthe community. Is
the applicant a partner in an Initiative Foundation training program(s)?
7. Project narratives should describe how the proposal fits within the funding priorities of the ·
Initiative Foundation listed on the front of this fact sheet.
8. Use the evaluation form and indicate that it measures results-::-llot just efforts. What will
change as a direct result of the project?
9. For Nonprofit Organizational Development requests, please list the top three organizational
assets, top two organizational challenges and how this project builds on the organization's assets
and addresses the organizational challenges.
Ineligible expenses:
· Replacement of government or other funding
· Endowments, local fund drives, scholarships
· Religious activities
· Capital expenses (e.g. buildings, equipment, signs, trails, vehicles, etc.)
· Development or purchase of school curriculum
· Film or Video production
· Expenses incurred prior to receipt of grant award
· Multiple applications from a single organization at the same time are discouraged
For more information or to obtain a grant application packet, please
contact us at:
lposterick@ifound.org (E-mail- Preferred initial form of contact.)
Initiative Foundation
405 First Street SE ·
Little Falls, MN 56345
320/632-9255 or toll free 877/632-9255
320/632-9258 (Fax)
C:\Documents .,. . .............. .. ...
·
I
PLEAS NOTE: The Inithitive Foundation is sensitive to varying levels of expertise in filling
,
out gra t applications. Please call with questions pertaining to the application.
!
·
·
C:\Documents a nd SettingsIJudylLocal SettingslTempoiary Internet FileslContentJE51GTMZWLARllnitiative Foundation Grant App 2002[l].doc Apl'il16,2002
Minnesota Common Grant Application Form .
Revised December 2000
Dear Nonprofit Colleague,
We are pleased to introduce an updated version of the Minnesota Common Grant Application
form. Minnesota grantmakers developed this form to make the grantseeking process simpler and
more efficient for nonprofits. For ease of use and to eliminate unnecessary duplication of work,
you may reproduce any part of the form you find helpful including the COVER SHEET and
BUDGET forms.
Keep in mind that every grantmaker has different guidelines and priorities, as well as different
deadlines and timetables. Before submitting this application to a potential funder, it is very
important that you check to see whether your project or program matches their published
interests. Any funder that has agreed to accept this form may request additional information as
needed.
I STRATEGIES FOR SUCCESSFUL GRANTSEEKING I
1. Do your research to determine whether the foundations' and corporations' goals and
objectives for grantmaking are consistent with your type of grant request.
2. After you do the research, find out the preferred method of contact for the grantrnaker, and .
contact the grantmaker to secure their specific grantmaking guidelines. Many grantmakers
generally like to have initial contact with you before receiving a written proposal.
3. Include a cover letter with each proposal that introduces your organization and your
proposal, and makes a strategic link between your proposal and the funder's mission and
grantmaking interests.
4. Type and single-space all proposals.
5. Answer all the questions in the order listed.
6. Submit the number of copies each grantmaker requests according to their guidelines.
7. Do not include any materials other than those specifically requested at this time.
C RESOURCES I
· Call, write or check the Web site of each grantmaker to obtain a copy of their funding
guidelines (for a list of Minnesota grantmaker sites, visit MCF's Web site at www.mcf.org;
select "Links of Interest").
· Use MCF's Guide to Minnesota Grantmakers and other directories·listing foundations'
interests and processes.
· Visit a Foundation Center Collection Library in Minneapolis, St. Paul, Fargo, Duluth,
Rochester or Marshall-SW State.
F or a list of grantmakers that accept the Minnesota Common Grant Application Form, or to
download the Form, visit MCF's Web site at: .
www.mcf.org/mcf/grant/applicat.htm
C:\Documents and SettingsIJudy\Local Settings\Temporary Internet Files\CnntentlES\GTMZWLAR\lnitiative Foundation Grant App 2002[1 ].doc April 16, 2002
,
Minneisota Common Grant Application Form
Grant Application Cover Sheet
You may reproduce this form on your computer
.ate of applic tion: 4-19-02 Application submitted to: Initiative Foundation
I (
Name of organization: City of St. rJoseph Legal name, if different
Address 25 College Avenue N. City, State, Zip Employer Identification Number (EIN)
PC D Box 668 S1. Joseph, MN 56374 41-6008146
Phone 320 363-7201 Fax: 320-363-0342 Web site: NA
Name of top paid staff Title Phone E-mail
Judy Weyrns City Administrator 320-363-7201 jweyrens l@ao1.com
Name of COfoct person regarding this Title Phone E-mail
application: Joanne Foust: Consultant 952-758-7399 mdg@bevcomm.net
Is your org nization an IRS 501(c)(3) not-for-profit? _ Yes ~ No
,
if no, is your organization a public agency/unit of government? X Yes No
} no, check with funder for details on using fiscal agents, and list name and address of fiscal agent:
Fiscal agent's EIN number
Please giv a 2-3 sentence SUffiJ;llary of request:
The City 0 S1. Joseph is requesting funds to assist with the update of the City's Comprehensive LandUse Plan.
The Plan w uld guide (re) development within the city and adjacent township area while taking into consideration
the impact . owth will have on infrastructure, housing, parks and recreation and municipal services.
Populatio 'served: Within the Fity: 4,681 Geographic area served: City of St. Joseph and
Plus S1. J seph Township: adjacent joint annexation area in St. Joseph township.
,
Funds are b ,ing requested for (check one) Note: Please be sure funder provides the type of support you are requesting.
Gen¡ ral· operating support i Start-up costs _ Capital
Project/program support ! x Technical assistance Other (list)
-
May, 2002 Fiscal year end: December, 2002
Dollar amo ' t requested: $ 5,000
Total annua~ organization budget: i $ 1,380,045
Total projec budget (for support o~her than general operating): $ 17,000
. i
Name and title of top paid st~ff or board chair: Judy Weyrens, City Administrator
Signa ure
12/2000
Minnesota Common Grant Application Form
Please
five pages, excluding attachments, but be sure to ask each individual funder if they have page limitations
or any additional requirements. Also, include a cover letter with your application that introduces your
organization and proposal and makes the link between your proposal and the mission of the grantmaker
to whom you are applying. For assistance with terms, refer to MCF's Web site (www.mcf.org; select
"Grantseeking in Minnesota").
I. ORGANIZATION INFORMATION
A. Brief summary of organization history, including the date your organization was established.
B. Brief summary of organization mission and goals.
C. Brief description of organization's current programs or activities, including any service statistics and
strengths or accomplishments. Please highlight new or different activities, if any, for your
organization.
D. Your organization's relationship with other organizations working with similar missions. What is
your organization's role relative to these organizations?
E. Number of board members, full-time paid staff, part-time paid staff and volunteers.
F. Additional organization information required by each individual funder.
II. PURPOSE OF GRANT
General operating proposals: Complete Section A below and move to Part III - Evaluation. .
All other proposal types: Complete Section B below and move to Part III - Evaluation.
.
A. General Operating Proposals
1. The opportunity, challenges, issues or need currently facing your organization.
2. Overall goal(s) of the organization for the funding period.
3. Objectives or ways in which you will meet the goal(s).
4. Activities and who will carry out these activities.
5. Time frame in which this will take place.
6. Long-term funding strategies.
7. Additional information regarding general operating proposals required by each individual funder.
B. All Other Proposal Types
1. Situation
a. The opportunity, challenges, issues or need and the community that your proposal addresses.
b. How that focus was determined and who was involved in that decision-making process.
2. Activities
a. Overall goal(s) regarding the situation described above.
b. Objectives or ways in which you will meet the goal(s).
c. Specific activities for which you seek funding.
d. Who will carry out those activities.
e. Time frame in which this will take place.
f. How the proposed activities will benefit the community in which they will occur, being as .
clear as you can about the impact you expect to have.
g. Long-term funding strategies (if applicable) for sustaining this effort.
12/2000
Mi~nesota Common Grant Application Form
i III. EVALUATION
. j
A. Please describe your criteþa for success. What do you want to happen as a result of your activities?
You ay find it helpful to describe both immediate and long-term effects.
B. How will you measure these changes?
C. Who will be involved in ~valuating this work (staff, board, constituents, community, consultants)?
D. Wha will you do with yo:ur evaluation results?
I
Generalt the following are required:
terms, check MCF's Web site at www.mcforg.)
1. Fina œs (for assistance
· Most recent statement rrom most recently completed year, audited if available,
showing actual This. information should include a balance sheet, a statement of
activities of income and expenses) and functional expenses. Some funders
require your most Form 990 tax return.
· Organization for current year, including income and expenses,
· Proj ect Budget, income and expenses (if not a general operating proposal).
· Additional List names of corporations and foundations from which you are requesting
funds, with dollar indicating which sources are committed or pending.
. 2. List I fboard members their affiliations.
3. Brier description of key including qualifications relevant to the specific request.
4. A copy of your current determination letter (or your fiscal agent's) indicating tax-exempt
501~C)(3) status.
5. If ~IjPlYing to a only: if an employee of this corporation is involved with your
org nization, and involvement.
0 roverletter. 0 List of board members and their
0 ~over sheet. I affiliations.
0 ¡roposal narrative. i 0 Brief description of key staff.
D Organization budget. i 0 Names and addresses of any
0 ~roject budget (ifnot general operating consultants being used.
iliant). I 0 501(c)(3) IRS determination letter.
0 ¡inancial statements, 'preferably 0 Confirmation letter from fiscal host
udited, showing act~al expenses with name of contact person and
i eluding: address (if applicable).
Balance sheet. 0 Governing body minutes (for local
Statement of act.ivities (income governments & schools) or letter
and expenses). authorizing application.
Statement of fUlictional expenses. 0 Letters of support (Please list).
0 10mPleted W orkplan, & Evaluation 0 An original and one copy of grant
. brm. I proposal (unbound).
12/2000
,
,
,
I
Minnesota Common Grant Application Form
This format is optional and can serve as a guide to budgeting. If you already prepare an .
organization budget that contains this information, please feel free to submit it in its
original form. Feel free to attach a budget narrative explaining your numbers if necessary.
INCOME
SOUJt:££ Amount
Support _II.
Government grants $
Foundations $
Corporations $
United Way or other federated campaigns $
Individual contributions $
Fundraising events and products $
Membership income $
In-kind support $
Investment income $
Revenue
Government contracts $
Earned income $
Other (specify) $
$ .
$
$
Total Income $
EXPENSES
Item Amount
Salaries and wages $
Insurance, benefits and other related taxes $
Consultants and professional fees $
Travel $
Equipment $
Supplies $
Printing and copying $
Telephone and fax $
Postage and delivery $
Rent and utilities $
In-kind expenses $
Depreciation $
Other (specify) $
$
$
Total Expense $ .
Difference (Income less Expense) $
12/2000
Min~esota Common Grant Application Form
· This fo at is optional and ¡can serve as a guide to budgeting. If you already prepare proj ect
budgetf that contain this information, please feel free to submit them in their original forms.
Feel free to attach a budget :narrative explaining your numbers if necessary.
INCOME
Source Amount
S~pport
Obvernment grants $
, Foundations $ 5,000 pending
Cbrporations i $5,000
Vi ited Wa or other federated carn ai s $
dividual contributions $
F draising events and products $
Membershi~ income $
J!1.-kind sup ort $
~restment income ! $
Revenue
-20vernment contracts $
Earned income $
qther (specify) City Tax Levy Revenue $ 5,000
$1. Joseph Township Tax Levy Revenue $ 2,000
· +tal Income $
item EXPENSES
Amount %FT/PT
~alaries and wages (brFakdown by individual $
-f0sition and indicate f~l1- or part-time.)
$
J r $
$
SVBTOTAL~ $
)nsurance, benefits and other related taxes $
þonsultants and professional fees $ 13,000 76.0%
iravel . . $ 2,000 12.0%
$
qUlpment
u lies $ 500 3.0%
rinting and copying i $ 1000 6.0%
ele hone and fax $ 250 1.5%
¡postage and delivery $ 250 1.5%
{ent and utilities $
I -kind expenses $
þepreciation $
IOther (s ecify) $
· $
Total Expense i $17,000 100%
r
Difference (Income IfsS Expense) $0
;1
r
,
"'""1' ... '-""'''"'''' '''''''''f ,- .'""'"""''''''''''''''^''"_......... ili.. '" ~O"].'" ^''''.. "'"'
,.
..
:= .
~~ eo-. "C
.... Q)
"C, "C ~
.2~cc
...... IIIIII J-«
1.;:= ~
~Q..~
.... "-'
~~ = ....
.... ~
== ¡., ~ ",
~~ Qi).... .... Q)
.~. Qi).... = i> _
't = ~ 'S 0 0
~._._ ,... {I'} 0
~ ¡"--6"=~
~ ~ = ... ~ In
.~. "C ~ ", GI'7
~ ~ ~Ç,:)
E-~ __
o Ou
~ en Q,) ~ -E .~
Z ~'EQ,),J:::i r-l 'S¡gU §
Z.g > :: ~ ~ = ~ -E o.o'¡;;
o ~ ........ti) 0 U ~ .S ~ :>. ~ .~'" þ:;::
~ ~ I::: <.¡:;, ~ p i5.. g...D . Û g
i:....J ¡,."Q,)en ~C'/)o!:i=::s
k""" ~ ,J:::i .ti) ~ ~ "'C 0 ~ ~ 0 "'C 0
-< S~~ r-l~<U~~U¡;¡U
~ -< ~ S'~
~ ~'58~§
-< ~ §-~ Q,)"p" Z
.......... = rÞOl ....... Q" ~ ..... r-l N .
~ 0 '-'1:::0 I::: 9
r~.,·... Z ....... -, "t:I Q,) ~.-
~ "-' .....~Q,)Cd ~ (")
.~ ;... 15 ~ èI ~ ~ N
~ 8 ~ o"t:lþ> =.-
Z 8 ~.s.sï38
o ~>.:::sQ" '"
.....,.01 U -< .-;::,J:::i § S ...
~ u g. ....... ..c:
., Z en - 0
~ ~Q,)00.5 :E"'C
~ ~ ,J:::i ~ u·...... ~ ~ c u
þoIo ..... Q,)Q.. 0 ¡,j.....
:>4-<"":,..c: ~ Z ..9.....;.E.
~ 0 (/.) ..... U ~.~ ~..c:
(/.)-;j~"t:I"t:I 00 ~~~ ¡ß &'
O Z 0 § c ~ 0.0"'C'" 0
b.O Þ èI ~ 0 .¡;; .~ ......
:;, Q) 0 Q,)....... 8 Q,) P -E 0 Õ ...;
~ "-' ..... ,J:::i U t': U C'/) '" .... Q.C'/)
~ = UE-! ..... ] "t:I ê ~ ~ ~ 0.0'S
S .~ ...... I::: S ~ .0 d .ª Þ
...: ~ ~ ..... ~ ~:.o r-l ~ 15 E'a
00 Q,) oo~ Q,) I::: t; ~ "'C~~;:¡
e".., > .. 1:::....... ~ «I Q. ~
0..... ~ E-! ,..c: I::: ..c: "S .....
"-' r_' U "t:I ...... 0 0 " «I
= - ... .... .... 0
..... Q,) ~ ~ ê g:~ ~.s ~ 0
U i -< ~.S 5b.~ ~ ¡;¡ .Š ~~
- == 0 >. Q,) "t:I r-l ......~ 0.0....
00 ~ ...... I-¡..c ~ Q.:;::.S 0
r:'¡ 8 Z ..., .......§ ;::¡ ;:j ~ U "S (;j '"
- -...... en r-l >.... 0
~ 8 ~ ~o d c.E Q,)~ ='§ .g 8.. .ã
~ E-! !:<Q,)U ~ 001'<<<1
Z ~~S:'S!ê C'/) 11:J§~
'7" 0 ..ofI 0 :::s I::: P Q. '+"..... 0
"-< ~ '" U b.O....... :.?:: s.... n g.
o ~ ~ 0 ~ 0 "E -- 0 i1 8'a
¡...; ~ . , rÞOl Q,) ..... 0 r-l 0 = ~ i3
~¡...; -'-'1:::0 > «I"'C::So
-< ~ ~ """....... èI ~ ~.... ¡;¡ Q....o
..., L. - ~ en _ .... ~ .¡c 0 0 '+"
L.... ~ ~ ~ ;:j Q,,'S u" = = Q. 0.0
Z Ue:; 00 -< ~ ~ 0 r.:¡ R ·ß·; ~ .9 .'
-< ..ofI ~ ..... ... N ..., =: 0.9 ",.~
rÞOl '" ~ ~ "" en = 0 .....~!::! 0 =
'wi 0 ~ ':'"j "t:I ~ 0 ~ :3.S 0.0 . .,,'
=: ~ ~¡:::¡"t:Ioþ ~ 0"'8
O ~ ..., ..., I::: èI ....... . r_' Uo 0 ::s 0
..... __~_U ~_ 0.0....
~ ...... i d tI) '" E >-
~ 0 .g "gOO 'Q)æ . p.. ,D
bJJ¿:¡ o..gf~ ~ ;=._ S ttt '0 .~ <2:!15.. ~~ .S'O . '0
æòu:i '" æ .~ "g ï:t ~ $ '" ~O/)d
"d '-§ .- 0 æ ~ § 0 ~'-E-g .£ æ 1 ~
.ò::=- Aoo
~ '(3 ~ ê ~I u:i .~.~ ¡::: c:d '" ~,~] ~.~.~ ª tJ.) ~.s . .- ~ :-g . Q.) ~. ª ~ ~.S .9 !~~~ .
§ ¡::: 0.- 8 ¡::= .~,...... §._ bl) ;> '.¡:j ~ '0 01) ~...... ;> p.. § '0 ..... o ~.- § '"
.Q~ >- ~ 0, 0 ê '" ß 0 0 (,) U) =- .~ 0 ~.~ 0 0 ><: 0 ê 0 0 ~ ~ 0 ~ .~ 0.. ~ O·.-I,~
'.0' ~ V) '¡¡j ~ 0/) ~ '~M ~ .~ .S ..... gj'¡:: p.. õ (.) .,-,j .~ .... 0 ..e ..Ee- ¡g S' ê ..e A: _ 0 ",.~ ~
~¿:¡~ "'0= ~ .~ .~ 01) ;:; ~ o 0 ;:; ] 0 Ii] i '" 0
o .~ gj :!51êÏ o c:d'o i 0 á'$ ,g¡ 'Q) ~ '0 ¡g <.) :E':.g.s'U o ;> <.) 888~J¡8 ¡g..a~§o
;Q¡:::p.. o fJ U,.2¿:¡ ¿:¡ P::: of' <2:! .£ ,ê 0.£ 0",.5.5 p.;U", .- u.~ .S ¡';::¡¡¡~S6b
fo.....~
~ ;:1('<') ~ ~ N ~
° ¡..,
~ 6 ~ ~ N 0 ..8] 0 0 0 0
0 0 0 0 , I I I I
I " I I I ...... >,ON ...... 0 lI') ......
0 <:P 0 ...... 0 (") (") (") ...... (")
(") rr, ('<') ('<') (") , _bO I I I I
I I I , 0 ~O~ 0 ...... ~ N
'<:t lb 1.0 r- oo ...... ...... ...... ...... ......
..d 0 0'0 §..9 ¡:::''CI U ~".s ¢:: 01)0 ¿:¡ 0 .51 -
u..o g ã o ã l§ ~ .~ a .~ ¿:¡ c:d
~ ~.s .a .S '(3
N ~ 01) ......- § ê" !E
"," ::; I "''d ã"ö s::
f;t;'¡ s] OI)U o .S p., r/' 0 2 ¡g -p., 0.9 0
53 s '.p ''d .S ·15 U Po.'d~ - ¡:::
. rI) 8.E! Q) þ~ 0 Po. 0 ,Š'I '"
2 8 ..... ''¡:: ..... ..... 0 .¡:: Q) s:: <1.) ~
u o .Š S ,-< § <1.).....
..... ~ .a ,-:.. . ..¡:: ue- c:d >:S c:d. p., :>1ií
-< ~~ o rI) 0 OJ)", .a ::; 0 :> <1.) c:d '.-It) U
e-.....§j 'Ë5 <1.) p., ~;.::::
z .,.. ¿:¡ .S ~ ..0 i:r ai (.) .5 S.~ ~ '" 0
(000( ¡:¡ 8 's 0'd 008 ,S' S.S .g~~ <1.).g ¡:¡u .5
<1.) '" o <1.) 'ßp. 1'1
f;t;'¡ 'd c:d .S <1.) ob ..§ á:S 0"- ......
..... 1;1 ~ .S ~..o .....
Z .,.. 0 c:d p., Q) '" n .....
'd 1;1 ¡:::- . , 1:: ( ) '" en 0,$ ..s
0 o þ.B c:d 'd ::;
..... '-' 'd 0 '" ..... ¡:¡uu
~ ã " c:d Ef '" ~1 ~. ...... p.,- .g ~§ u
'd. .~ lJ ¡g ß.. '" ~ OJ)~ ã
ã'B .....
f;t;'¡ "CI u o ai 'd ¡:;:;
§~¡::: c:d..... <1.) ¡::: o '~.š ¡:;:;
~ ¡:;:;.s ..0 ( ) Q) .þ U +-'.~ ~~¡;j
;:; ( ) 'd ..0 ¡~'§ ::s!§< ¿:¡ '" u ( )
0 ¡::: o..o~ c:d :g § OJ) ;.::::.;:¡ Q)
( ) ( ) 'Ë58~ Q)..... o.,ê ~ u.- ..... .~
Eo-< .~ S $Ì .... ô Q) 'dffS ..d'd ::; .g
p., '" ;:¡. 'd (.) <1.) ~ Po...s 'd'~ . ¡g
,,;.::-- .S § ~ <1.)2 Bo, en p.>'
~ ~. ~ u..o~ o '" ¡::: ..0 c:d 13 g Qj 0 § ..0 ]
f;t;'¡ ]( )OJ) c:d C':I ¡:::.s ¡::: 6 c:d s.~ (I)
..o~~ 'd- . 'd o ~ (.) ..d .... ''¡:: 'd
f;t;'¡ <1.) ¡g ~ ~f= ;:¡ ~ ¡::: '" ¡::: p.,p. ( )
.S 0 ¡g E- ''¡:: <1.) 2 ....
Z .... 'd :> p., .g '" ª 0 (I) ~ 0 S'
.a '.p ..0 ~OJ)Ë o <1.) ..... 0] § ~ (.)
rn S''d 0 ¡::: C':I ~ ( )- '" ..0 'd
..0 á3 . ~ ¡g ê'S p., '" U <1.) O/j ::s!¡:::~ t5 .§
~ 0 ¡¡j .... c:d '" .... .,ê ~ p., .~ 0
f;t;'¡ u-OJ) C':I ( ) Orl)ta ~ 'd ¡g Q) .S ~ S ;:I .9 '8 e-'d U
:å ~¿:¡ I (.) (I) ;:I 0 O/j¡¡j
Eo-< . Q) 'd "'..... Š t) 0 ..s ,D .~ 'd S'~ ~] § 8 ~ (I)]
rn = O!>.ã ¡:::o _~'d ..3 - .S 1 ¡g 0 ;:¡ 0 <1.)
~.g S § b ä .S ~ U oU..d o 0 .S . .;:;;.::::
Eo-< (I) ~..s Q)'d lJ ê~u
'd~'d ä ã p..
-< S"O'1:I ~ê.g ¡::: c:d ...... ~ t5 ~ (I) "ö§<
o Q) (.) (;) '1:1 ~ ·r . ......... :>
== .. U ~ ã ~ i ¡::: ¿:¡,o o ::; 's 12= :E1g~ ~§.g á:Sc:d..s rI)'¡g ~ '"
~~.šã'd l' .g l.J. ~ E -E ~ Q) ä ..d ¡::: <1.) ¡:¡ Q) § :>'Q)
~ ~ 0·,.... § ~..d 0 ~.¡¡j p., p.,....
.S p. 6h t5 U c:d . "''1:1 u 0 u .a'ßo o 0:1
IE:~-§~ ;:ê)u 0 - ~ ;.:::: § (.) '"
Q) ~ ê -~ l¡:¡ u ¡g,g ~ Q) ]'~ .~ -.....u
~ Q) <1.) ~ ;:I ::; <1.)Õ '~'õ Q) o ;:ê ¢:: ..... .g §.s ~ S" Q "0
u·~ 1I).tJ ã~] ~ ~ 0 P::¡ II) e OJ) ro <1.) ~ - .....
Q) (I) (I). ~ :> Q) '¡¡) .tJ p....... "CI c:d 0
f;t;'¡ <1.) 1d 'd o ..d ~p., '" <~ ~-§ o 0 0" ..... ..... o 0...... .S á3
.., ~..d c:d ~8. u '" ~ . ,rI)::; Q ¡::: c:d UU~ <go uuu µ.. .....
. , LÒ r--: ex:) a> 0 .......
C') '<: " CD ....... .......
~~
~,..;¡
~~
~¡:¿
~~
~s
~en
~¡:¿
"-' "1;j ..... .....
~ ( ) "-' þ ¡:: 000 0 I ~
f;o;l ( ) 'd ( ) .... cd ~ ~ 00 p. 5. f;o;l
~~ .¡jE;::s ~~
I:) "-' I ~~ ~ ~ p. ~L~ ~ ] ]
~S ( ) ¡::.;!J ~S
!;: .......... ( )"1;j¡::cd~.....( ) p.p.
~en í3¡ä~"'Ca o "g .ti) .ti) "a) ( ) "1;j ~ ( ) S ~ ~en
f;o;l¡:¿ ~ P....9 æ u ~ e.Ë tB.¡j ¡ä o.¡j 8 .ti) f;o;l¡:¿
z I-<~ Z
~ ( ) N f;o;l
"S N N N 0 ;
0 0 0 I
~ ( )N I I I ......
0 ...... 0 ("ì
>c 1:)0 ("ì ("ì ("ì I >c
( )o I I I N
~ ~N \0 r- oo ...... ~
0 .S 0
~ m ~
p::¡ m m p::¡
1:: Q)
~ f;o;l Q) u.s ~ f;o;l
ª :-s¡ ï§ ;g ª
0 m o.D 0
Q)
z 0 .... § s z 0
rn tIÕ z S u 0 rn z
m 0 Q)¢
~ Q) .... ¢ ~ ....
,..;¡ U f;o;l ¡::: ¡::: S f;o;l
0 ...... o ctI
~ .... Z ~ ...... ..... Z
en p.. 0 .S- ~~ en 0
¡:¿ 01) .S- ~ ¡:¿
¡::: ~ ~
'§ f;o;l rn ¡::: ~ f;o;l
f;o;l .... ·a .S 0 f;o;l
~ Q) ~
,..;¡ ctI 'd ...... ctI U .S- ,..;¡
P.. .D ..... Q)
~ 0 ctI 0 .goB ~ 0
-š ~ ~ 0 .S ~
Þ ..... o ....
~ ctI ~
::m Þ ..... 0 .....
.S '§ :: <,:;, .D f;o;l
~ 01) ._ OI)rn 0 en
1j f;o;l ê .S § .s g 0 < f;o;l
~ .S- z ~ ê ..... m ..... f;o;l Z
00 .. Q) m 01) 00 ..
0 Q) ..... ~
þ ~f;o;l u ::E 0 ::E ~ .S ~~
f;o;l '§ f;o;l>- ~ 00 U moB ~ r.l
~ ~.... Q) o Q) ~ 0 Q) ~ ~....
oo~ ·E ..8oB ...t:: oo~
~ ê ~u .S 00 u ~ ~u
00 Q) ð .S m ¡::: .- en
~ <f;o;l .S ~ ctI ;g ~ <f;o;l
0 a::~ :ê rn ~..... =~
~ U OI)~ ~ ¡::: p.. ~
- 00 ~o "2 ..... .... ;: 13 ctI - ~o
f;o;l Q) f;o;l ctI Q) ctI ..... f;o;l If;o;l
m Z rn
ctI g g. ~ U
~ ~~ >. .g >- ~~
.D Q) ~ ~
~ ...... 0 OO.....Q) ....
~ ~. 00 m ..... ¡::: Q) ~ ¡::: ~ ~.
ctI o .... o [; 0
u- 0 ,..;¡~ = ~ U u- ,..;¡~
E:;~ .... en Uooo r:;~
.D ~~ ~~
=0 ¡::: ~ N ~ ..,¡. ~o
o~ 'a 0= o~ 0=
......
.~ .D ~~ .~ ~~
Nf;o;l 0 ~r.l
How To Write a Measurable Goal/Objective
r
~
Use this fo . as a guide when completing the attached W orkplan and Evaluation form. You do not
n<ed to inc ude this form with ~our completed grant application, blrt you must complete and retorn
the Workpl¡an and EvaluatIOn f1rm.
1. What work ill be done in the cþmmunity? In what activities will your team or organization engage?
Example: Inv ling youth involvement in civic activities.
2. What is the ~xpected result of tile work/activities described above? (Each objective should include only ONE
result.) Exa le: Youth feel valu¿dby increased civic involvement.
3. How will yo measure the quality of your product or impact of your service?
Example: a) umber of youth involved in selected activities as identified by activity reports or
b) an increas in a sense offeeling valued by the community as measured by pre- and post-surveys.
.
4. By what sta dard will you gauge success?
Example: a) ,Omore youth invoNed in community activities or
b) 80% ofyo¿thfeel more valued [
5. How many i dividuals will benefit from the work you conduct as part of the team? Example: 50 or more
youth, all Citl! ens. r
6. Objective statement: Example: XYZ Youth Outreach will engage in the development of a program to ensure that
80% ofparti, ipatingyouthfeel niore valued in the community and engage 50 or more youth in civic/community
!
activities as easured through a~tivity reports and pre- and post-surveys.
.