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2002 [10] Oct 17 {Book 25}
. ity of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 St. Joseph City Council (320) 363-7201 October 17, 2002 Fax: 363-0342 7:00 PM 1. 7:00 PM Call to Order CLERK! ADMINISTRATOR 2. Approve Agenda Judy Weyrens MAYOR 3. Consent Agenda Larry J. Hosch a. Bills Payable - Requested Action: Approve check numbers 31880-31952 b. Minutes - Requested Action: Approve the minutes of October 3, 2002 COUNCILORS c. Maintenance Worker Position: Requested Action: Authorize the advertisement for Bob Loso the hiring of a Maintenance Worker and adopt the hiring schedule as presented Cory Ehlert d. Lot Split Request - Requested Action: Authorize the lot split request of Schroeder Kyle Schneider Sports to subdivide Lot 2 Block 1 TJ Addition. Alan Rassier e. Manufacturer's Week - Requested Action: Proclaim October 21 - October 25 as St. Joseph Manufacturing and Technology Week. f. AFSCME Labor Contract: Requested Action: Authorize the Mayor and Administrator /Clerk to execute the labor agreement and Memorandum of Understanding for the AFSCME Labor contract for the period 2003 - 2004. 4. Public Comments to the Agenda . 5. 7:05 PM - Assessment Hearing, 2002 Business Park Improvements 6. City Attorney Reports a. Amendment to Ordinance 71 b. Amendment to Junk Car Ordinance 7. 7:35 PM - Engineer Reports a. Parking Lot Improvements b. Sidewalk - Minnesota Street and College Avenue North c. 8. 7:40 PM -Spring Green, Site Plan Approval, Building Expansion 9. 7:50 PM - Special Use Request, Kim Jensen, 620 Hackberry Drive Authorize a rental license in a R-I Single Family Zoning District 10. 8:00 PM - Resource for Responsibility - School District Levy Information 11. Mayor Reports 12. Council Reports 13. Administrator Reports . a. Northland Securities b. Indian Hills Development Agreement - Easement for east/west road 14. Adjourn CITY OF ST. JOSEPH 10/11/024:38 PM Page 1 . Bills Payable Check # Search Name Amount FUND DEPART OBJ 031880 R. L. LARSON EXCAVATIN payment #2 2002 Street Proj $107,089.89425 43120 530 031881 ST. JOSEPH FIRE RELIEF 2002 state fire aid $28,343.00105 42220 447 031882 A-1 TOILET RENTAL satelite rental-klinefelter $63.90 101 45203 531 031882 A-1 TOILET RENTAL satelite rental-memorial park $63.90 101 45203 531 031883 ALL SPEC SERVICES inspection fee-september $4,368.46 101 42401 311 031884 AMERICAN SECURITY CAB payment box $779.58 602 49490 580 031884 AMERICAN SECURITY CAB payment box $779.58 601 49440 580 031885 CAMERA TRADER film developing $11.87101 42120 210 031885 CAMERA TRADER film developing $40.63 101 42120 210 031886 CENTRAL MINN TRAINING membership dues $450.00 101 42120 433 031887 COLD SPRING VETERINAR kennel fees $40.00 101 42700 300 031888 CUMMINS NORTH CENTRA maintenance program, stand $423.51 602 49480 220 031889 DAN'S SPRINKLER SYSTE repair pipe, couplings, camp $53.25 101 41942 220 031890 OM BUILDING refund of trunk sewer-knight $784.30 501 031891 FLEXIBLE PIPE TOOL COM sewer rodding supplies $1,429.59 602 49450 220 031892 HAWKINS WATER TREATM tests $14.50601 49420 312 031892 HAWKINS WATER TREATM tests $109.00 602 49480 312 031892 HAWKINS WATER TREATM tests $14.50 601 49420 312 031892 HAWKINS WATER TREATM tests $29.00 601 49420 312 031893 HElM, GERALD October Rent $133.00601 49440 410 .3 HElM, GERALD October Rent $133.00602 49490 410 3 HElM, GERALD October Rent $134.00 101 43120 410 ::14 J & M OIL CO. ups-tests $11.64 602 49480 312 031894 J & M OIL CO. gas $22.64 105 42220 210 031894 J & M OIL CO. gas $38.91 602 49490 210 031894 J & M OIL CO. gas $38.91 601 49440 210 031894 J & M OIL CO. gas $38.91 101 43120 210 031894 J & M OIL CO. gas $38.91 101 45202 210 031895 K.E.E.P.R.S. INC uniforms-brad meyer $21.95101 42120 171 031895 K.E.E.P.R.S. INC uniforms-reserve $18.05101 42120 102 031896 LARSON EXCAVATING payment #6 Northland plat V $33,407.01 424 43120 530 031897 LOSO, NOREEN 20 cable events $400.00 101 41950 103 031898 LOSO, PETER 13 cable events $260.00 101 41950 103 031899 MARTHALER, JAMES safety boots $50.00 602 49490 171 031900 MED COMPASS medical exam, fit test $2,560.50105 42210 305 031901 MINNESOTA STATE TREAS state surcharge-3rd qtr $720.07 101 42401 438 031902 NAHAN, TOM 16 cable events $320.00 101 41950 103 031903 NORTHERN WATER WORK filter bowl assembly $120.24 602 49470 230 031904 OFFICE MAX laminate $20.75 101 42120 200 031904 OFFICE MAX toner $105.42 101 42120 200 031904 OFFICE MAX retumed headset -$21.29101 41430 200 031904 OFFICE MAX CD's, Headset $42.58 101 41430 200 031905 PITZEN, NICOLAS 11 cable events $220.00 101 41950 103 031906 PRINCIPAL LIFE medical insurance-october $10,154.79101 031907 RADIO SHACK mic boom adapt $15.96101 41950 230 031908 RENGEL PRINTING window envelopes $56.18 101 41430 200 031909 SCHIRBER, STEVEN 3rd Qtr EMS Director $75.00 101 42500 300 031910 ST. JOE GAS & BAIT car wash $4.26 101 42152 220 031911 STANTON GROUP flem med reimbursement $400.00 101 031911 STANTON GROUP flex med reimbursement $177.18101 031912 STEARNS COUNTY HIGHW payment #2, CR 121 $376,535.77425 43122 530 113 SUPER AMERICA gas $57.12602 49490 210 13 SUPER AMERICA gas $57.13601 49440 210 913 SUPER AMERICA gas $57.13 101 43120 210 031913 SUPER AMERICA gas $57.13101 45202 210 031914 AUTO VALUE PARTS STaR grease, antifreeze, filters, wa $499.20 101 45201 220 031915 BRIGGS AND MORGAN issuance expenses $5,085.00 325 47100 620 031916 BROWNING-FERRIS INDUS refuse removal, parks $209.67 101 45202 384 031916 BROWNING-FERRIS INDUS refuse removal $9,097.47603 43230 384 CITY OF ST. JOSEPH 10/11/024:38 PM Page 2 Bills Payable · Check # Search Name Comments Amount FUND DEPART OBJ 031916 BROWNING-FERRIS INDUS refuse removal, water plant $92.79 602 49490 384 031916 BROWNING·FERRIS INDUS refuse removal, fire hall $50.61 105 42220 384 031917 CELLULAR 2000 cell phone $28.35 101 43120 321 031917 CELLULAR 2000 cell phone $113.39101 42151 321 031917 CELLULAR 2000 cell phone $56.70101 45202 321 031917 CELLULAR 2000 cell phone $28.35 602 49490 321 031918 CITY OF ST. CLOUD sewer rental charges-septe $10,167.42602 49480 419 031919 COMMISSIONER OF REVE state withhold 10/02 pay $986.27 101 031919 COMMISSIONER OF REVE state withhold 10/02 sick pa $64.27 101 031920 CUMMINS NORTH CENTRA replace block heater $545.37 602 49480 220 031921 DIAMOND VOGEL 3 gallons graphite paint $52.46 101 43120 220 031922 EFTPS fica withhold 10/02 sick pay $329.14101 031922 EFTPS federal withhold 10/02 sick p $'109.88 101 031922 EFTPS fica withhold 10/02 pay $2,403.72 101 031922 EFTPS federal withhold 10/02 pay $2,248.73 101 031923 ELECTION SYSTEMS & SO election supplies $56.45 101 41410 300 031923 ELECTION SYSTEMS & SO election supplies $15.98101 41410 300 031924 GALL'S INC uniforms, olson $50.95101 42120 171 031925 GARAGE DOOR STORE repair garage door-memorial $444.35101 45202 220 031926 ICKLER BEARING & MACHI repair variable clutch-reader $95.00 602 49480 220 031927 ING LIFE INS & ANNUITY C deferred comp pay 550.00 101 031928 J & M OIL CO. #1 dyed fuel $119.26101 43120 220 · 031928 J & M OIL CO. #2 dyed fuel $212.23 101 45202 220 031929 KLN DISTRIBUTING set up & installed software 0 $238.70 101 41950 580 031929 KLN DISTRIBUTING CDRW in chiefs compurte $42.50 101 42120 220 031930 LEEF BROS clothing service-september $26.61 602 49450 171 031930 LEEF BROS clothing service-september $26.61 601 49440 171 031930 LEEF BROS clothing service-september $26.61 101 45202 171 031930 LEEF BROS clothing service-september $26.61 101 43120 171 031930 LEEF BROS floor runners, towels $104.67 101 41942 220 031931 MIDWAY IRON AND METAL grip strut $52.72101 43120 220 031932 MIES EQUIPMENT lens, grip $32.89 101 45202 220 031933 MINNESOTA CHIEFS OF P multi jurisdiction network org $62.50 101 42120 433 031934 MINNESOTA CHILD SUPPO pay period 9/13/02·9/26/02 $48.00 101 031935 MINNESOTA SALES AND U 3rd qtr sales tax $147.00 101 031935 MINNESOTA SALES AND U water tax, may-june, july-aug $667.00601 031936 MINNESOTA TRAVEL MAN vehicle lease-4182 $355.20 101 42152 550 031936 MINNESOTA TRAVEL MAN vehicle lease-4448 $755.10 101 42152 550 031936 MINNESOTA TRAVEL MAN gas $260.61 101 42152 210 031936 MINNESOTA TRAVEL MAN vehicle lease-3893 $355.20 101 42152 550 031937 MUNICIPAL DEVELOPMEN EDA services, planning-sept $433.73 101 41910 300 031937 MUNICIPAL DEVELOPMEN EDA services-september $1,593.97150 46500 300 031938 NORTHERN SAFETY TECH stop & taillights $22.24 105 42260 220 031939 OTTO, BILL market manager $150.00 101 41120 217 031940 PERA retirement pay $3,091.81 101 031941 PHILIPPI, MARK repair sink in kitchen & men' $98.50101 41942 220 031942 PHYSIO CONTROLS 4 quick combo pads $177.69105 42270 230 031943 RDO EQUIPMENT CO. oil filter $18.23 101 43120 220 031944 SERVICE MASTER PROFE cleaning service $489.90 101 41942 300 031944 SERVICE MASTER PROFE cleaning service $489.90 101 41942 300 031945 SQUARE CUT BUILDERS rebate of permit fees $82.50 101 031946 ST. CLOUD RESTAURANT paper towel rolls $39.14105 42281 210 · 031947 ST. JOSEPH FIRE RELIEF 2002 relief contribution $12,634.00 105 42220 448 031948 STANTON GROUP administration $16.25 101 45202 137 031948 STANTON GROUP administration $16.25101 41430 137 031948 STANTON GROUP administration :)50.00 101 42120 137 031948 STANTON GROUP administration $8.75 101 41530 137 031948 STANTON GROUP administration $2.50 603 43230 137 031948 STANTON GROUP administration $8.75101 43120 137 CITY OF ST. JOSEPH 10/11/024:38 PM Page 3 . Bills Payable Check # Search Name Comments Amount FUND DEPART OBJ 031948 STANTON GROUP administration $11.25 602 49480 137 031948 STANTON GROUP administration $11.25 601 49440 137 031949 UNUM LIFE INSURANCE disability ins-november $382.62 101 031950 US LINK telephone $45.81 101 41946 321 031950 US LINK telephone $132.28 101 41430 321 031950 US LINK telephone $45.81 101 41941 321 031950 US LINK telephone $282.77 101 42151 321 031950 US LINK telephone $130.78 101 45201 321 031950 US LINK telephone $69.55 150 46500 321 031950 US LINK telephone $92.46 105 42250 321 031950 US LINK telephone $47.93601 49440 321 031950 US LINK telephone $72.55 602 49471 321 031950 US LINK telephone $45.81 602 49490 321 031950 US LINK telephone $72.55 602 49470 321 031951 XCEL ENERGY utilities $68.49 602 49470 381 031951 XCEL ENERGY street lighting $15.23101 43160 386 031951 XCEL ENERGY utilities $1,608.54 101 43160 386 031951 XCEL ENERGY utilities $6.28 101 42500 326 031951 XCEL ENERGY utilities $31.93 105 42280 383 031951 XCEL ENERGY utilities $395.21 105 42280 381 031951 XCEL ENERGY utilities $14.91 602 49471 383 .1 XCEL ENERGY utilities $26.12 101 43120 383 \J 1 XCEL ENERGY utilities $21.40101 42610 386 031951 XCEL ENERGY utilities $22.31 101 45123 381 031951 XCEL ENERGY utilities $354.20 101 41941 381 031951 XCEL ENERGY utilities $33.90 101 41941 383 031951 XCEL ENERGY utilities $713.22101 41942 381 031951 XCEL ENERGY utilities $113.23 101 41942 383 031951 XCEL ENERGY utilities $140.18101 45202 381 031951 XCEL ENERGY utilities $51.73 101 43120 381 031951 XCEL ENERGY utilities $15.96602 49480 383 031951 XCEL ENERGY utilities $18.38 101 45201 383 031951 XCEL ENERGY utilities $27.58 101 43120 383 031951 XCEL ENERGY utilities $130.64 601 49435 381 031951 XCEL ENERGY utilities $11.30601 49420 383 031951 XCEL ENERGY utilities $413.23 601 49420 381 031951 XCEL ENERGY utilities $1,176.69 601 49410 381 031951 XCEL ENERGY utilities $33.00 601 49410 383 031951 XCEL ENERGY utilities $354.00 602 49480 381 031951 XCEL ENERGY utilities $34.48 101 45201 381 031952 ZEP MANUFACTURING cleaning solvents $630.53 101 45201 220 =N.~_'·,_,~.'=Ü_'^Ü^^~~^W.-.-'^·.'.~-~-.v'.Ü=^___ $635,143.05 . Draft Page 1 of 5 . · Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, October 3, 2002 .at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Bob Loso, Cory Ehlert, Kyle Schneider, AI Rassier. Administrator / Clerk Judy Weyrens. City Representatives Present: City Engineer Jo.e Bettendorf . Others Present: Eric Moscho, Dale Wick, Jim Graeve, Ernie Diedrich, Delores Nierengarten, J. DeAustin, Tony Goulet, Tammy McKanan, Dan McKanan, Delbert Collett, Marcia Summers, Sister Merle Nolde, Sister Paula Revier, Sister Janet Thielges, Sister Olivia Foster, Sister Louise Koltes, Sister Jane Weber, Roger Nierengarten, Dan Finn, Kevin Kluesner, Amy Kluesner, and Jen VanGollder Approve Aqe'nda: Ehlert made a motion to approve the agenda with the addition of 10(a) snow equipment modification. The motion was seconded by Rassier and passed unanimously. Consent Aqenda: Schneider made a motion to approve the consent agenda with the removal of item (e) Application for payment #2, County Road 121. This matter will be considered during the Engineer's Report. The motion was seconded by Ehlert and passed unanimously by those present. a. Bills Payable - Approve Check Numbers 31820 - 31879 b. Minutes - Approve the September meeting c. Application for Payment #2, Interior Streets - Authorize the Mayor to execute application for payment #2, authorizing payment in the amount of $ 107,089.89 to R.L. Larson Excavating d. Application for Payment #5, Northland Five - Authorize the Mayor to execute application for · payment #5, authorizing payment in the amount of $ 33,407.01 to Larson Excavating. e. Moved to Engineers Report. f. Street Lighting Plan - Accept the Street Lighting Plan for Graceview Estates as submitted by Stearns Electric. Public Comments: No one present wished to speak. Noise Violation -. Eric Moscho 120 - 2nd Avenue NW, Apt. 103: Eric Moscho, owner of the property located at 120 - 2nd Avenue NW appeared before the Council regarding an alleged noise violation that occurred on September 22, 2002. Moscho stated that he is not disputing the noise violation and is not requesting an evidentiary hearing. Loso made a motion to acknowledge that a noise violation did occur on September 22, 2002 at 120 - 2nd Avenue NW. The motion was seconded by Rassier and passed unanimously. Loso questioned Moscho as to what measures he has taken to prevent future noise violations. Moscho stated that all tenants are provided a copy of pertinent City Ordinances along with the consequences for violation thereof. Among the consequences are eviction and monetary fines. Further, each tenant is required to sign an acknowledgement in receipt of the regulations for living at 120 - 2nd Avenue NW. Mark Schirwin of 120 - 2nd Avenue NW, Apartment 103, approached the Council and apologized for the noise violation. Schirwin stated he invited a few friends to his apartment and they kept turning the stereo up, causing the noise violation. Schirwin assured the Council that he will not have any parties or create a noise disturbance again. Mayor Hosch stated the Council takes all noise violations seriously and informed Schirmwin that as a · result of his actions the landlord has the potential of losing his rental license. As the property owner receives a license from the City, any action or fines imposed penalize him/her also. Draft Page 2 of 5 Loso made a motion to assess the property owner of 120 - 2nd Avenue NW the administration fee · of $150.00 for the noise violation that occurred on September 22, 2002. The motion was seconded by Ehlert and passed unanimously. City Engineer Reports 2nd Avenue NW Sidewalk: City Engineer Joe Bettendorf presented the Council with an alternate plan for providing a sidewalk on 2nd Avenue NW. The plan included in the project drawings begins at the intersection of Ash Street West and 2nd Avenue NW, the sidewalk would installed on the west side of 2nd Avenue NW and continues north to the designated parking area in Monument Park. Bettendorf stated that if the Council is considering paving the parking lot at Monument Park, it would make sense to stop the sidewalk as it enters the parking lot and pedestrians could use the parking lot as well. Bettendorf further stated that as winter is quickly approaching, the parking lot would probably have to wait until Spring to be paved. The area could be prepared at this time and finished in 2003. Schneider questioned if snow will be removed from the Monument Park parking lot in the winter months. The Council agreed that area should be plowed, but would not be a priority. It was the consensus of the Council to accept the revised sidewalk plan, installing the sidewalk to the parking area of Monument Park and paving the parking area. Ash Street Sidewalk Desiqn: Bettendorf presented the Council with a revised plan for sidewalk to be installed on the north side of Ash Street between College Avenue North and 1 st Avenue NW. If the sidewalk is to be constructed, the east portion of the sidewalk will be setback with a grass boulevard. However, once the sidewalk reaches the north/south alley, the sidewalk must be shifted to the street removing the grass boulevard to avoid large pine trees and the front door of the property located at 29 Ash Street West. Bettendorf stated that he considered placing the entire sidewalk without a grass · boulevard on the east, but a power line prevents such a design. It was the consensus of the Council to accept the revised sidewalk plan between College Avenue North and 1st Avenue NW. Parkinq Lot Improvements: Bettendorf stated he does not have any information on the proposed improvements to the parking lots of Memorial and Millstream Parks. Bettendorf stated he will be meeting with Hardrives and will report back to the Council on October 17, 2002. The Council requested a detailed estimate for each park improvement. Project Updates 2002 Interior Street Proiect: Bettendorf stated the downtown street project is moving along fairly well. He stated there is approximately 2 % weeks of pipe work remaining and expects the project to be completed this fall with the exception of sod and the final wear course of bituminous. It is anticipated that the contractor will begin work on Ash Street West on Tuesday. After Ash Street is constructed only water main and storm sewer needs to be completed. Rassier stated that he has been contacted by residents expressing concern as to when their yards will be restored. Bettendorf stated that the yards will be reshaped with black dirt in the coming weeks. However, Bettendorf stated the final restoration will occur in Spring 2003. Loso questioned the restoration on 1st Avenue NW and if the property on the north west corner of Birch Street West and 1st Avenue NW will be sloped. Bettendorf responded that the City did secure an easement from the property owner in question and the property will be sloped to reduce the grade. In addition, Bettendorf stated that the trees abutting Birch Street will be removed and four trees will be replaced. County Road 121: Bettendorf reported that the installation of water and sewer lines on County Road 121 · is progressing. The contractor is installing between 500 and 600 feet of water and force main daily. The County has a strict schedule as to how much pipe must be laid each day, and at this time the contractor is meeting the goal. Draft Page 3 of 5 . Ehlert questioned if the contractor had been monitored more closely at the beginning of the project, would the project have met the contract completion date? Bettendorf responded that as the project is a County project, the City does not have any authority regarding the contract. The County Engineer was monitoring the contractor and reiterated that the project will be completed this fall. Street Beautification Project: Rassier questioned who is responsible for monitoring the installation of the decorative lighting and paving stones along College Avenue. Bettendorf stated that he would coordinate the Beautification Project. East Baker Street Lift Station: Bettendorf reported the wells have been installed for the East Baker Street Lift Station and the project is scheduled to be completed by the end of October. Northland Plat Six: Bettendorf reported the majority of the utilities have been installed in Northland Plat Six and the contractor will start installing water and sewer services early next week. Once the services are complete the surface work will begin and the development will be ready for home construction. Rassier questioned if the contractors installing utilities in Northland Six are using the construction road off of County Road 2 for access. Bettendorf affirmed the construction road is being used. Mayor Hosch questioned the condition of the strip of grass at the eastern edge of the park along Northland Drive stating it does not look right. Rassier stated it is his understanding the area in questioned by Hosch has been replaced twice. Ehlert responded and stated the first time the area was repaired, it was seeded and was three to four inches from the top of the curb. Therefore, black dirt was added and it was reseeded. Ehlert further stated that the area in question should survive. SE Utility Improvement: Bettendorf reported that the utility casing has been installed under Minnesota . Street and the contractor will begin installing water and sewer lines within the next week. The contract documents for the improvement allow the contractor to complete the Lynx Road section in spring of 2003 in the event of inclement weather, such as snow. Driveway Replacement: Bettendorf requested the Council consider adopting a policy allowing property owners to be reimbursed when replacing their driveways in a construction project. The payment would be equal to the proposed assessment for the driveway replacement and would be based on the quantities of the plans and specifications. Bettendorf clarified that when utilities are installed, driveways along the construction area are disturbed for a distance of approximately 20 feet. If the property owner wishes to reconstruct his entire driveway, the City does not restore the area disturbed. Rather, the property owner submits a bill to the City, presenting a paid receipt for the area that would have been the responsibility of the City. The revised policy would not add any financial constraints to the City, rather it gives the residents the option of replacing their entire drive or just the portion disturbed by the project. In the later case, the cost would be assessed back to the property owner. Loso made a motion authorizing Bettendorf and Weyrens to draft a driveway replacement policy, allowing reimbursement equal to the proposed assessment cost for residents replacing their own driveway. Reimbursement would only occur upon the resident providing the City with a paid receipt for replacement. The motion was seconded by Rassier and passed unanimously. County Road 121. Application for Payment #2: The Council questioned Bettendorf if the City, has any recourse with the County regarding the sidewalk on the northwest corner of College Avenue and Minnesota Street. The City has expressed concern with the slope of the sidewalk and has requested the area be reviewed and replaced if necessary. At this time the City has received an application for payment, and Hosch questioned if the City could hold the payment until the matter is resolved. Bettendorf stated the City should submit the required payment and include a letter stating dissatisfaction with the sidewalk as stated above. Loso questioned if the sidewalk was constructed as illustrated in the . plans and specifications. Bettendorf stated that it was put in at the direction of the inspectors in the field. Draft Page 4 of 5 Hosch made a motion authorizing payment to Stearns County in the amount of $375,535.77 for · payment application #2 for the improvements to County Road 121. The motion was seconded by Loso and passed unanimously. Recess: Hosch made a motion to recess at 7:50 PM; seconded by Ehlert and passed unanimously. The meeting was reconvened at 8:00 PM. Affordable Housinq Aqreement: Mayor Hosch stated the City Council has had several discussion on the proposed draft of the Joint Powers Agreement regarding Affordable Housing. The Council has met in the past with the Planning Commission and carried their recommendations to the drafting committee. At this time Hosch requested the Council consider adopting the Joint Powers Agreement establishing a Board of Directors to organize and govern a community based effort to provide life cycle housing. Loso made a motion authorizing the Mayor and AdministratorlClerk to execute the Joint Powers Agreement establishing a Board of Directors to organize and govern a community based effort to provide life cycle housing. The motion was seconded by Schneider. Discussion: Weyrens presented the Council with a letter of support from the League of Women Voters. Ehlert questioned a letter from the Attorney representing the Central Minnesota Builders Association (CMBA), and if their comments should be considered when adopting the Joint Powers Agreement. Tony Goulet of the CMBA spoke on behalf of the Association. Goulet stated that the CMBA is supportive of the Joint Powers Agreement and requests clarification · on some of the subdivisions of the agreement. Ehlert clarified that the areas of concern will be addressed by the Board governing the Agreement. Dan Finn of the Housing Drafting Committee stated he did not have any additional information to present at this time and is encouraged by the positive motion of the Council. The motion passed unanimously. Mayor Hosch commended all those involved in the drafting of the Joint Powers Agreement. Hosch stated the agreement required an enormous amount of dedication and work, and, on behalf of the City of St. Joseph expressed his gratitude. Mayor Reports Joint School District Meetinq: Mayor Hosch reported that he recently attended a joint meeting between area cities and School District 742. School District Officials presented information on the proposed levy and how the funds would be utilized. Transportation Bill: Hosch reported that at a recent APO meeting projects to be included in the Transportation Bill were discussed. Due to reallocation of funding, 12.5 million dollars of projects can be added to the proposed bill. Rassier questioned if the City can request funding for roads and if so what process needs to be followed. Hosch responded that before a project can be included, for funding an alignment study must be completed and the project must be rated with the area projects. It is anticipated that the City will try and access funding for Field Street after the Transportation Study is complete. Ordinance Update: Mayor Hosch requested the Planning Commission consider requiring fencing for · residents with swimming pools. He has been contacted by resident requesting such. Rassier agreed to forward this information to the Planning Commission. Draft Page 5 of 5 . Councilor Reports LOSO - No Report RASSIER - No Report EHLERT Street Beautification: Ehlert reported the Street Beautification Committee has been notified of a contribution from the College of St. Benedict. The College will make a cash donation of $ 30,000 and an in-kind donation of approximately $ 25,000. The in-kind donation includes the installation of paving stone along the College of St. Benedict Property. The Council will be presented with a final financial report at the next Council meeting. SCHNEIDER - No Report. Administrator Reports Snow Equipment Modification: Weyrens reported the Public Works Director is requesting authorization to expend $ 1,000 to install wheels on the snow auger. Taufen has received a quote from Little Shop Welding in the amount of $ 1,000. Weyrens reported that Taufen sought alternative quotes with prices ranging from $ 3,500 to $ 2,500. The expenditure will be absorbed by the Capital Equipment fund for snow removal. Schneider made a motion to accept the quote of Little Shop Welding, authorizing the expenditure . of $ 1,000 for the installation of wheels on the snow auger as requested by the Public Works Director. The motion was seconded by Loso and passed unanimously. Adjourn: Loso made a motion to adjourn at 8:10 PM; seconded by Rassier and passed unanimously. Judy Weyrens Administrator / Clerk . . MEMORANDUM Date: October 4, 2002 To: St. Joseph Planning Commission From: Judy Weyrens Re: Lot Split Request Gary Schroeder of Schroeder Sports is requesting the Planning Commission consider a split of the th . property he recently purchased on 19 Avenue (Formerly Joseph Street). Gary has the opportunity to sell approximately one half acre to the property owner to the west (Michael Deutz) so that additional mini storage units can be constructed. The attached site plan illustrates how the property will be utilized after the lot split. The Planning Commission is not approving the site plan for the mini storage unit at this time. In reviewing the proposed lot split the following factors have been reviewed: Zoning District Industrial Industrial . . Deutz Investment - 1.38 Acres Minimum Lot Size None stated Schroeder Sports - ,68 Acres Front Yard Setback 30 feet from lot line Deutz Investment - all structures will maintain a setback of 40". Schroeder Sports - the existing building is setback 40 feet Side Yard Setback 10 feet from the lot line Deutz Investment - all· structures will maintain a minimum setback of 25 feet. Schroeder Sports - the existing structures maintain a minimum setback of 23 feet. Rear Yard At least 20 feet. Deutz Investment - all structures will maintain a ~etback of 21 feet. . Schroeder Sports - the existing building is setback 18.6 feet Recommendation: In reviewing the submitted lot split request, both parcels will be in compliance with the Ordinances after the lot split and the use of both properties are consistent with the permitted uses in an Industrial Area. --~ ------~ . ~ NORTH 182'-5 314' ¡-Ju---u----··----î I N . g . -,,~ ! I I I ' I. i I "\:1 10 : ~! ~ ~~ ~t oW l øø , r 1 I~ 0 : ...... -~! -i I N 0 I. ~ .. IQ 40 . .~~ ~ ¡ ~ I¡:i " ~ 0 .I¡ ;1 (I !I ~!!!~!! - : d . 6!:1 ! ~,,~ _ I I t! ~~ ~I~ ~5 I, '\ '''~. oW I ¡ 40 . I ~ : 162'-5 314' ! ~.,_..~.._.._.._.._.._.._,._.._.,_.._.._..~ . I.. 121' - Õ c.... - 0 o LO ï1 n1 - - ~ r - :r g ~ g LO I . -I I ~ ~ I I Q <-.. - J -.. - u -,:~;..;. -.. -.. -.. - u -.. -··1 , i il I I. ""'STING 40' X 121' .¡ ~ Ii .Q STORAGe BUILDING I ~ N Q .. 121' r Ii ¡ ~ " . II . fX!5TING 40' X 1 2 I ' , . -' " ~ Q ,.1 Q STORAGf BUILDING r Q :r' ~ - I . I¡ I . ?iJ I¡ I ' n1 f11 " .. 121' II ' , .¡. 'I ~ ~NG40'X 121' ~... o II Q STORAGe BUILDING ¡ 0 .2"......~r 021' L <c + . ~ r q r,: L..-..+..-..-..-..-..-..-..-..-..-..-..-..J r ð2'-5 314' · City of St. Joseph PROCLAMATION WHEREAS: The City of St. Joseph strives to create a high standard of living, quality jobs and opportunities for community members; and, WHEREAS: Manufacturing and technology .intensive industries are a dynamic part of St. Joseph's prosperous economy; and, . WHEREAS: Promotion of this sector's strength and success is an integral part of attaining St. Joseph's goals as manufacturing technology provides high skill, high wage jobs which significantly contribute to the City's quality of life and · economic vitality; and, WHEREAS: Manufacturing technology has the second largest total payroll of anybusiness sector in Minnesota, providing-$23 billion in wages; and, ~ . WHEREAS: Manufacturing and technology intensive industries employ nearly 17% of Stearns County's non-farm workforce; and, WHEREAS: Manufacturing and technology employees in Minnesota earn an average of 31 percent more than other Minnesota private sector employees; and, WHEREAS: The City of St. Joseph wishes to recognize manufacturing and technology intensive industries within the City; NOW.THEREFORE,I, Larry Hosch, Mayor of the City ofSt. Joseph, do hereby proclaim that the week of October 21 - October 25, 2002 shall be observed as: ST. JOSEPH MANUFACTURING AND TECHNOLOGY WEEK Dated this 1 ¡th day of October, 2002. · . MEMORANDUM OF UNDERSTANDING Between AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, COUNCIL 65, and CITY OF ST. JOSEPH This Memorandum of Understanding has been executed this 17th day of October 2002, by and between the City of St. Joseph (hereinafter referred to as the "City") and the American Federation of State County and Municipal Employees Council 65 (hereinafter referred to as "AFSCME" or the "Union"). WHEREAS, the City has two levels of insurance benefits, an 80 - 20 plan and an 85 - 15 plan employer and employee split. WHEREAS, in the last contract AFSCME negotiated the 80 - 20 premium with the understanding that all employees from all bargaining groups would accept and be contributing at the same level. WHEREAS, all of the parties hereto desire to resolve the issue pursuant to the tèrms of this agreement. . WHEREAS, during negotiations the Union, City, and the affected employees hereby agree, in order to settle the insurance issue, a letter of understanding be drafted, and be attached to contract. - NOW THEREFORE, IT IS MUTUALLY UNDERSTOOD AND AGREED TO AS FOLLOWS: 1. This letter supersedes the contract language in the bargaining agreement that pertains to Article 17.1 Health Insurance, require a 20% employee cost sharing. 2. The Employer agrees to pay 85% of said premiums and Employee agrèes to pay 15% of said premiums for insurance for members of the AFSCME 65 bargaining agreement until the City has a signed agreement with the other bargaining unit, LELS, changing their level of contribution to an 80% - 20% cost share, and said employees have started . to pay at that level of contribution. 3. This agreement will not set any precedent, will not be used as evidence of a past practice or otherwise and, at the time when the terms outlined in item 2 above has been met this letter of agreement shall be termed null and void. cm OF ST. JOSEPH AFSCME COUNCIL 65 . Dated: Dated: . Resolution Adopting Assessment WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for the improvement for the making of an improvement of water, sewer, streets, curb and gutter on 15th Avenue NE and Elm Street East in the St. Joseph Business Park. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday in January 2003, and shall bear interest at the rate of six percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. . 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this l¡th day of October 2002. Mayor . Administrator / Clerk · - ityof St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-7201 Public Hearing Fax:363-0342 City of St. Joseph CLERK! ADMINISTRATOR Judy Weyrens TO WHOM IT MAY CONCERN: MAYOR Notice is hereby given that the Council will meet at 7:00 PM on Thursday October 17, Larry J. Hosch 2002 at the St. Joseph City Hall to consider, and possibly adopt, the proposed COUNCILORS assessment for the making of an improvement of water, sewer, streets, curb and gutter on 15th Avenue NE and Elm Street East in the St. Joseph Business Park. Adoption by Bob Loso the Council of the proposed assessment may occur at the hearing. Cory Ehlert Kyle Schneider The amount to be specially assessed against your particular lot, piece, or parcel of land Alan Rassier is $750,000. Such assessment is proposed to be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday in January 2003 and will bear interest at the rate of six percent per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of the · assessment resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid instållments. You may at any time prior to certification of the assessment to the county auditor, pay the entire assessmènt on such property, with interest accrued to the date of payment, to the City Clerk. No interest shall be charged if· the entire assessment is paid within 30 days from the adoption of this assessment. You may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given above the rate of interest that will apply is six percent per year. The right to partially prepay the assessment according to Ordinance No. 37 is available. The proposed assessment role is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is $600,000. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection signed by the affected property owner is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners, as it deems advisable. · · If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The city will present its case first by calling witnesses who may testify by narrative or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the city has presented- all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the city's witnesses will be followed with the objector's witnesses. 3. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the council as to the weight of items of evidence or testimony presented to the council. 5. The entire proceedings will be tape-recorded (video-taped). 6. At the close of presentation of evidence, the objector may make a final presentation to the council based on the evidence and the law. No new evidence · may be presented at this point. 7. The council may adopt the proposed assessment at the hearing. An owner may appeal an assessment to district court pursuant to Minn. Stat. § 429.081 by serving notice of the appeal upon the mayor or clerk of the city within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the mayor or clerk. City Clerk · N I- '<t N co 0 0 CO -IX) CD o :z C>N~OO...... CO CW) _ ~ b...1w:: g ~ ~ ~ ~ ~ C;; ~ ~ ,.- .e NLU<:æ: 0 T- 0 ~ ,.- V N CI) 0 c:: Q) ... .... 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Leo & Gloria Buettner Parcel Number: 84-53470-225 Assessment Amount: 156,011.94 Interest Rate: 6% Total -~ Year Principal Interest Payment Balance 156,011.94 2003 6,702.70 9,360.72 16,063.42 149,309.24 2004 7,104.87 8,958.55 16,063.42 142,204.37 2005 7,531.16 ·.8,532.26 16,063.42 134,673.21 2006 7,983.03 8,080.39 16,063.42 126,690.18 2007 8,462.01 7,601.41 16,063.42 118,228.17 . 2008 8,969.73 7,093.69 16,063.42 109,258.44 2009 9,507.91 6,555.51 16,063.42 99,750.53 2010 10,078.39 5,985.03 16,063.42 89,672.14 2011 10,683.09 5,380.33 16,063.42 78,989.05 2012 11,324.08 4,739.34 16~063.42 67,664.96 2013 12,003.52 4,059.90 16,063.42 55,661.44 2014 12,723.73 3,339.69 16,063.42 42,937.71 2015 13,487.16 2,576.26 16,063.42 29,450.55 2016 14,296.39 1,767.03 16,063.42 15,154.16 2017 15,154.16 909.25 16,063.41 0.00 . Leo & Gloria Buettner . Parcel Number: 84-53470-227 Assessment Amount: 34,100.22 Interest Rate: 6% Total Year Principal Interest Payment Balance 34,100.22 2003 1,465.04 2,046.01 3,511.05 32,635.18 2004 1,552.94 1,958.11 3,511.05 31,082.23 2005 1,646.12 1,864.93 3,511.05 29,436.11 2006 1,744.88 1,766.17 3,511.05 27,691.23 2007 1 ,849.58 1,661.47 3,511.05 25,841.65 2008 1,960.55 1,550.50 3,511.05 23,881.09 2009 2,078.18 1,432.87 3,511.05 21,802.91 . 2010 2,202.88 1,308.17 3,511.05 19,600.03 2011 2,335.05 1,176.00 3,511.05 17,264.97 2012 2,475.15 1,035.90 3,511.05 14,789.82 2013 2,623.66 . 887.39 3,511.05 12,166.16 2014 2,781.08 729.97 3,511.05 9,385.08 2015 2,947.95 563.10 3,511.05 6,437.12 2016 3,124.82 386.23 3,511.05 3,312.30 2017 3,312.30 198.74 3,511.04 (0.00) . . Leo & Gloria Buettner Parcel Number: 84-53470-229 Assessment Amount: 119,027.16 Interest Rate: 6% Total Year Principal Interest Payment Balance 119,027.16 2003 5,113.74 7,141.63 12,255.37 113,913.42 2004 5,420.56 6,834.81 12,255.37 108,492.87 2005 5,745.80 6,509.57 12,255.37 102,747.07 2006 6,090.55 6,164.82 12,255.37 96,656.53 2007 6,455.98 5,799.39 12,255.37 90,200.55 2008 6,843.34 5,412.03 12,255.37 83,357.22 . 2009 7,253.94 5,001.43 12;255.37 76,103.28 2010 7,689.17 4,566.20 12,255.37 68,414.12 2011 8,150.52 4,104.85 12,255.37 60,263.60 ·2012 8,639.55 3,615.82 12,255.37 51,624.06 2013 9,157.93 3,097.44 12,255.37 42,466.13 2014 9,707.40 2,547.97 12,255.37 32,758.74 2015 10,289.85 1,965.52 12,255.37 22,468.89 2016 10,907.24 1 ,348.13 12,255.37 11,561.65 2017 11,561.65 693.70 12,255.35 0.00 . Leo & Gloria Buettner . Parcel Number: 84·53470·229 Assessment Amount: 56,322.00 Interest Rate: 6% Total Year Principal Interest Payment Balance 56,322.00 2003 2,419.75 3,379.32 5,799.07 53,902.25 2004 2,564.93 3,234.14 5,799.07 51,337.32 2005 2,718.83 3,080.24 5,799.07 48,618.49 2006 2,881.96 2,917.11 5,799.07 45,7.36.53 2007 3,054.88 2,744.19 5,799.07 42,681.66 2008 3,238.17 2,560.90 5,799.07 39,443.49 2009 3,432.46 2,366.61 5,799.07 36,011.03 . 2010 3,638.41 2,160.66 5,799.07 32,372.62 2011 3,856.71 1,942.36 5,799.07 28,515.91 2012 4,088.12 1,710.95 5,799.07 24,427.79 2013 4,333.40 1,465.67 5,799.07 20,094.39 2014 4,593.41 1,205.66 5,799.07 15,500.98 2015 4,869.01 930.06 5,799.07 10,631.98 2016 5,161.15 637.92 5,799.07 5,470.83 2017 5,470.83 328.25 5,799.08 (0.00) . · St. Joe Development·LLC Parcel Number: 84-53470-229 Assessment Amount: 150,192.00 Interest Rate: 6% Total Year Principal Interest Payment Balance 150,192.00 2003 6,452.66 9,011.52 15,464.18 143,739.34 2004 6,839.82 8,624.36 15,464.18 136,899.51 2005 7,250.21 8,213.97 15,464.18 129,649.30 2006 7,685.22 7,778.96 15,464.18 121,964.08 2007 8,146.34 7,317.84 15,464.18 113,817.73 2008 8,635.12 6,829.06 15,464.18 105,182.61 · 2009 9,153.22 6,310.96 15,464.18 96,029.39 2010 9,702.42 ·5,761.76 15,464.18 86,326.96 2011 10,284.56 5,1~9.62 15,464.18 76,042.40 2012 10,901.64 4,562.54 15,464.18 65,140.76 2013 11,555.73 3,908.45 15,464.18 53,585.02 2014 12,249.08 3,215.10 15,464.18 41,335.94 2015 12,984.02 2,480.16 15,464.18 28,351.92 2016 13,763.07 1,701.11 15,464.18 14,588.84 2017 14,588.84 875.33 15,464.17 0.00 · Leo & Gloria Buettner . Parcel Number: 84-53470-223 Assessment Amount: 48,459.16 Interest Rate: 6% Total Year Principal Interest Payment Balance 48,459.16 2003 2,081.94 2,907.55 4,989.49 46,377.22 2004 2,206.86 2,782.63 4,989.49 44,170.36 2005 2,339.27 2,650.22 4,989.49 41,831.09 2006 2,479.62 2,509.87 4,989.49 39,351.47 2007 2,628.40 2,361.09 4,989.49 36,723.07 2008 2,786.11 2,203.38 4,989.49 33,936.97 2009 2,953.27 2,036.22 4,989.49 30,983.70 . 2010 3,130.47 1,859.02 4,989.49 27,853.23 2011 3,318.30 1,671.19 4,989.49 24,534.93 2012 3,517.39 1,472.10 4,989.49 21,017.54 2013 3,728.44 1,261.05 4,989.49 17,289.10 2014 3,952.14 1,037.35 4,989.49 13,336.96 2015 4,189.27 800.22 4,989.49 9,147.69 2016 4,440.63 548.86 4,989.49 4,707.06 2017 4,707.06 282.42 4,989.48 0.00 . . SKN Properties Parcel Number: 84-53432..067 Assessment Amount: 171,218.88 Interest Rate: 6% T ctal Year Principal Interest Payment Balance 171,218.88 2003 7,356.04 10,273.13 17,629.17 163,862.84 2004 7,797.40 . 9,831.77 17,629.17 156,065.44 2005 8,265.24 9,363.93 17,629.17 147,800.20 2006 8,761.16 8,868.01 17,629.17 139,039.04 2007 9,286.83 8,342.34 17,629.17 129,752.21 2008 9,844.04 7,785.13 17,629.17 119,908.18 . 2009 10,434.68 7,194.49 17,629.17 109,473.50 2010 11,060.76 6,568.41 17,629.17 98,412.74 2011 11,724.41 5,904.76_ 17,629.17 86,688.33 2012 12,427.87 5,201.30 17,629.17 74,260.46 2013 13,173.54 4,455.63 17,629.17 61,086.92 2014 13,963.95 3,665.22 17,629.17 47,122.97 2015 14,801.79 2,827.38 17,629.17 32,321.18 2016 15,689.90 1,939.27 17,629.17 16,631.28 2017 16,631.28 997.88 17,629.16 0.00 . . AMENDMENT TO ORDINANCE 71: LICENSING AND REGULATION OF CONSUMPTION OF INTOXICATING LIQUOR The City Council for the City of St. Joseph hereby ordains: That Section 71.11 Subd. 1 of Ordinance 71 of the St. Joseph Code of Ordinances be amended as follows: Section 71.11: RESTRICTIONS ON PURCHASE OR CONSUMPTION. Subd. 1 Persons to Whom Sale is Illegal. a) No persons to whom the sale of intoxicating liquor is forbidden by state law shall misrepresent his age for the purpose of obtaining intoxicating liquor nor shall he enter any licensed premises under this Ordinance in order to procure said beverages, or to consume or purchase, or attempt to purchase, or have another purchase for him, such beverages on licensed premises. b) No person shall induce a person to whom the sale of intoxicating liquor is forbidden by state law to purchase or procure intoxicating liquor. . c) Except as hereinafter provided, no person to whom the sale of intoxicating liquor is forbidden shall enter or remain in any place where intoxicating liquors are sold or given away. A person to whom the sale of intoxicating liquor is forbidden may be pennitted to remain in specified areas of licensed premises if said person: 1) Is accompanied by his parent or legal guardian, or 2) Is in the restaurant for the purposes of eating, or 3) Is in a bona fide bowling establishment for the purpose of bowling or watching others bowl, or 4) Is in an approved game room area no later than 9:00 p.m. for the purpose of using or watching others use amusement devices, or 5) Is an employee ofthe licensed premises who is 18 years of age or older and is on the premises for purposes of his or her employment, or 6) Is a guest at a private reception or party. d) For the purposes of this ordinance: . 1) "Private reception or party" shall mean an event held in licensed premises that is not open to the public and attendance is limited to a discreet and identifiable group of persons invited by a host, which group may include . persons under the age of twenty-one (21). 2) A "host", for purposes ofthis ordinance is a person, at least 21 years of age, who has rented a discreet portion or all of the licensed premises, which person is financially responsible for the rental of the premises. The general public may not be allowed into or invited to the private party. 3) "Game room" is defined as an enclosed area, separate and apart from the areas in which intoxicating liquor is sold or served, which is equipped with amusement devices and which has as its primary purpose the use and enjoyment of said amusement devices, provided, however, that no such area shall qualify as a game room if intoxicating liquor is served or delivered to the area by the licensee or his employees, before 9:00 p.m. Licensees seeking to establish and operate an approved game room area must first apply to the City Council for approval and must show that the area so designated confonns to the definition of "game room" set forth above. Council approval of any such area is required before minors may be allowed in the licensed premises pursuant to subparagraph d) of this subdivision. 4) "Licensed premises" shall not include any enclosed area, separate and . apart from the area in which intoxicating liquor is sold or served, provided that such area is separated by an impenneable floor to ceiling barrier from the area in which intoxicating liquor is sold. Any licensee maintaining such an area at the same site as a 1icensed premises, shall be responsible for preventing persons under the legal age for purchasing intoxicating from entering the licensed premises and preventing the transport of any intoxicating liquor from the licensed premises into the separate area. The presence of an underage person in the licensed premises or the presence of alcohol in the separated area shall both be deemed violations of this ordinance subdivision by the named licensee. e) The named licensee shall be responsible for enforcement of this subdivision, and failure to do so shall be a violation of this Ordinance by the licensee whether the named licensee, or any officer thereof, be physically present when the offense occurred. This Amendment to Ordinance 71 was passed the _ day of , 2002 by the City Council for the City of St. Joseph. Mayor . Clerk! Administrator - ity of St. Joseph 25 College Avenue NW, . Octoqer 1 , 2002 >.0. Box 668, DATE: 't. Joseph, MN 56374 MEMO TO: Planning Commission }20) 36307201 . ~ax: 363-0342 FROM: Joanne Foust & Cynthia Smith-Strack, Municipal DeveIopment Group :::LERK! RE: Spring Green Expansion- Site Plan, BuHding Plan, and Landscaping Plan. ADMINISTRATOR Judy Weyrens Background MAYOR Spring Green Lawn Care proposes the construction of a 1,200 square foot office addition (20' 60') Larry J. Hosch· on the east side of their current facility, as well as ai, 125·square foot (22.5' x 50') warehouse addition on the north of their buHding. (See enclosed plans) The buHding is located west of :::OUNCILORS County Road 133 and north of Elm Street on Lot 1, Block 5 in the St. Joseph Industrial Park Bob Loso (Buettner Business Park). Cory Ehlert Kyle Schneider Review Alan Rassier Following is information for the Planning Commission and CouncH's review for the proposed project as it relates to the Zoning Ordinance fo~ the L-I, Light Industrial District. 1. Permitted Use: Industrial research laboratories, warehousing and wholesale or distributor storage and distribution of non-hazardous materials are permitted uses within the LI- Light Industrial District. (Section 52.23 Subd. 2). . 2. Setbacks: Proposed building setbacks exceed the required 30 feet per side abutting a corner and 20 foot rear yard (proposed 50 foot rear yard setback). 3. Height: The proposed buHding height of 24 feet conforms with zoning requirements wnich limits the height to 55 feet (Section 52.24, Subd. 7). . 4. Exterior Finish: Section 52.23, Subd. 8, c requires all buHdings to have exterior finish design and materials approved by the Planning Commission prior to issuance of a buHding permit. The enclosed plans indicate that the walls facing the streets (Elm and Co. Road 133) are 1,120 square feet. 21.4% of this area or 240 square feet will contain brick. An additional 8% or 96 square feet will be glass windows. The balance of the . building's façade will match the existing building's lap siding. A shingled roof is proposed on the office addition, to match the existing office. A metal roof is proposed for . the warehouse addition, again to match the existing warehouse space. 5. Fencing: Section 56.4 of the Zoning Ordinance allows for the installation of non-rust material chain link fences up to 8' in height. No fences are proposed. 6. Parking: Section 52.14 Sqbd. 5,b. of the Zoning Ordinance, requires, "Such parking lots shall be constructed and maintained in a 'useable condition, with a hard surface consisting of concrete, bituminous, pavement or paver stone designed to drain and dispose of surface water. Recycled bituminous or concrete shall be prohibited except as permitted in an industrial area by special use permit or variance." Subd. 5, d and estate, "Necessary curbs or other protections against damages to adjoining properties, streets and sidewaIks shall be provided and maintained." and, "Plans for construction of any such parking lot must be approved by the Planning Commission before construction is . started. No such land shall be used for parking until approved by the Planning . Commission", respectively. 1 The site plan identifies a new parking lot to be constructed on the east side of the building, with an additional curb cut and entrance onto Elm Street. Parking spaces will be 10' x 15' and drives will be 27' wide. Section 52.14 of the Ordinance also identifies a requirement of a minimum of eight parking spaces plus one for every two employees on the maximum shift. Spring Green has 8 employees. This would result in a requirement of 12 spaces. 15 spaces are depicted. The parking lot on the west side of the building (9 spaces) is existing and contains a concrete entrance and 3 concrete spaces. The balance of the lot is crushed rock. The proposed parking area on the east side of the property would contain 6 parking spaces. It is proposed that the entrance into the lot be concrete, along with the 6 new spaces. The driving lane would be crushed rock. Approval should be contingent upon meeting the parking being surfaced with an acceptable hard surface material (concrete, bffuminous, pavement or paver stone designed to drain and dispose of surface water. 7. Loading Berths: One loading berth is required for buildings 5,000 to 16,000 square feet in size. The left elevation drawing illustrates one additional exterior loading door on the west side of the property. This is in addition to the existing three. 8. Topo/Drainage: The original building permit for a 4,500 square foot building was issued in January of 2001. A storm water pond exists to the north of the site. A topo/drainage plan has not been prepared for this 2,325 square foot addition. The City Engineer has indicated a topo drawing illustrating the drainage plan for the new parking lot should be required. 9. Landscaping: The Plot Plan submitted illustrates plantings along the east side of the . building. There are a number of existing trees along the County Road 133 property line. Additional trees to meet the 35-foot spacing requirement are illustrated. 10. Trash Enclosures: Spring Green has indicated they would like to include a storage bin for mulch and other landscape materials. They will bring information to the Planning Commission to further explain these plans. The Zoning Ordinance requires, "All Heating, venting NC equipment and refuse storage areas shall be screened and in a suitable location as determined by the Plan Commission". Approval should be contingent upon appropriate screening of the storage bin. 11. Outdoor Storage: The applicant has noted that the only outdoor storage proposed is grass clippings which they currently have on site, but which are removed annually. The original building permit noted that outdoor storage of plant materials or debris would not be permitted. The City Public Works Department has indicated that due to the proximity to the storm water pond, grass clippings or other debris that may contain pesticides could leach into the ground or be washed into the pond and contaminate the water table. Unless the grass clippings are in a contained, sealed area, it is recommend they not be permitted to be stored on site. Other Review Requirements: Section 3.01 of the Declaration of Covenants, Conditions and Restrictions for the St. Joseph Industrial Park (a.k.a. Buettner Business Park) requires EDA prior review and approval of all plans and specifications. Items to be reviewed relating to the covenants include: · Horizontal floor plan including exterior elevations in relation to finished proposed grades. . · Full description of exterior building materials. · Landscaping plan. · Other reasonable details that may be requested. 2 The EDA is reviewing the site and building plans at their October 16th meeting at 4 p.m. and preparing a recommendation for the City Council's consideration at the October 17'h meeting. Planning Commission Action: The Planning Commission is asked to prepare a recommendation for the approval of the site and building plan at their October 7,2002 meeting. It is recommended that the approval be conditioned upon: 1. Improvement of the parking lot with an acceptable hard surface (concrete, bituminous, pavement or paver stone designed to drain and dispose of surface water). 2. Appropriate screening of the proposed storage bin. 3. Submittal of a drainage plan for the new parking lot and approval by the City Engineer. 4. 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"'...--...-...-......... ..... .- ,,·_,·__·_..-~·_-~·fit~,,·_--_·_....·_O'.."__r_....... ......-... ....~.... --:..--... ._.....-... .. .~:.--._...~._--_..~...._.....-- -.-...-......... (J , . I, , . '. -_...~ - --- <---- --.- - -~-._- ---- --- --_.-~.- -- ---~.-- --- -- _.----- --.- ~-~- ~--- I I -. t~ .~ DUFFY ENGlNEERlt AND ASSOCIATES. STRUCTLML - CIVIL - s, 1424 2nd Street N Sauk Rapids, MN PhQne: . (320) 25~ Fox: (320) 25£ Email: Duffy_Englneer!nl I GENERAL NOTES AND SPECIFICATIONS I hereby certify that tl specification or rep( prepon:,d by me or u dIrect supervisIon an A. DESIGN DATA am Q duly registered I under the lowJI of the 1. BUILDING CODE MINNESOTA La test Edition of Minnesota State Building Coda (UBC) Meet RequIrements of all prevailing codes. ' . Signature 2. DESIGN LOADS. A. Roof live Load 30 PSF (Plus Snow Buildup In Aocordanoe w/UBCI 02-15-01 - ..1.J Roof Dead Load 10 PSF (Wood Frðming and Roofing) . Date Reg. 'Wlnd Load' 20 PSF (80 MPHI·· . 3. FOUNDATIONS I A. Minimum Frost Cover From Exterior Grade to Bottom of Footing Is 4 Feet o ~ohe~ . . ' .' . B. Design Net Soli Bearing Capaoity is 2500 PSF (Assumed) C. . Soil. bearing eapacitn shall be verified in the field by soils engineer familiar with site. soi conditions, and shall provIde owner with soils repQrt. Soils engineer shall be approved by the owner. . REINFORCED CONCRETE A. Material Strengths: .' 1. Concrete - F'e at 28 Dad's .. . c a. Footings -Fe = 300 PSI 5" Maximum Slump. r Maximum Aggregate 0 b. Slabs on Grade - Fc ::. 3000 PSI 3-Vi Inch Slump. Yo... Maximum :p u . A~9regate, . . . . < , . c. Ex srior Pa vemeni. Eta, - F'e = 4000 PSI 3-,V2 Inch Slump Air Entrained 3 Percent to 5 Percent by Volume, '0/.... Maximum Aggregate . . . . 2. Reinforcing Steel .'. . . Iii II) a. ASTM A615 Grade 60, Grade 40 tar Stirrups and Ties z .... 0 0 .b. ASTM Ala5tor Welded Mesh . Vi Q 5 POLE FRAME BLDG. w Ö IX: Z A. Treated wood pole~ to be 42 SPF (5" and up) 1. F b = 1300 PSI _.. 2, Fe = 385 PSI B. Wind Girts. and all Headers to be #2 SPF @I 15% 1. F b = 1300 PSI 2. Fe = 400 PSI Z·· O~ C. Roof Purling #2 SPF '. 1. F b = 1300 PSI Minimum@. 15% ì I- ~ « CL 0 Z Ü =:) Zu O.2.d LL '<C q . CYH . ~ __ I I .. lL"~ --' -.-- ~~--- ., -~--- -~-- --'-~- _._-- --- " -._-- -.--.-- --~-- -'---~ ..~----- .----..- ---. --- ~-~'- G -'-:--f") · RESOLUTION PC-2002- ST. JOSEPH PLANNING COMMISSION RECOMMENDING APPROVAL OF A SPECIAL USE PERMIT FOR KNIGHT BUILDERS TO CONSTRUCT A NEW FACILITY WHEREAS, Kim Jensen has submitted a request for a special use permit to allow an owner occupied rental unit in -an R-1, Single Family Zoning District; and WHEREAS St. Joseph Code of Ordinances 52.17. subd 3 (I) allows a special use permit as follows: Residential rental if owner occupied. For purposes of establishing if the property is owner occupied, the owner must be a natural person and the owner occupying the property as his or her principal residence must own fifty percènt (50%) or greater interest in the property; and WHEREAS, the applicant has submitted required site plan and building plans for review; and WHEREAS, Section 52.9 of the Zoning Ordinance outlines requirements for the issuance of a special use permit; and WHEREAS, the Planning Commission has reviewed the special use request. NOW, THEREFORE, BE IT RESOLVED BY THE ST. JOSEPH PLANNING COMMISSION · THAT: ThePlanning Commission does hereby recommend the City Council of the City of St. Joseph approve the special use permit for Kim Jensen to allow a rental unit in a R1 Single Family Zoning District with the following contingency: _ 1. Within a time frame to be determined by the-City Council, the property meets the . definition of a family no more than two renters reside at the property. 2. A plan for the HVAC equipment is provided illustrating screening. DATED THIS 7th DAY OF OCTOBER 2002. ATTEST: Gary Utsch, Planning Chair Judy Weyrens, Administrator/Clerk · . ity of St. Joseph 25 College Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-7201 City of St. Joseph Fax: 363-0342 Public Hearing CLERK! ADMINISTRATOR Judy Weyrens The Planning Commission for the City of St. Joseph will conduct a public hearing on Monday, October 7,2002 at 7:05 PM in the St. Joseph City Hall. The purpose of the MAYOR hearing is to consider a Special Use Permit to allow an owner occupied rental unit in an R- Larry J. Hosch 1, Single Family Zoning District. The property is legally described as Lot 016 Block 002 Northland Plat Five and located at 620 Hackberry Drive. COUNCILORS Bob Loso St. Joseph Code of Ordinances 52.17 , subd 3 (1) allows a special use permit as follows: Cory Ehlert Residential rental if owner occupied. For purposes of establishing if the property is owner Kyle Schneider occupied, the owner must be a natural person and the owner occupying the property as his Alan Rassier or her principal residence must own fifty percent (50%) or greater interest in the property. The request for special use has been submitted by Kim Jensen, 620 Hackberry Drive, St. Joseph MN 56374. . Judy Weyrens Administrator/Clerk Note: State Law requires mailed notice to all property owners within 350 feet of a variance, special use or rezoning application. . .- . City of St. Joseph Special Request. Application Request is hereby made for: . 'fÍ (ltk .:ð 'is'C11 ' .. 0 Rezoning ($250) .. Speci~í Use ($150) . o Variance ($150) .. ./. A Certificate of Survey m~staccompany this applÎcatio~showingpropertylines, proposed. locations I size of building, and existing'buHdings including abutting property owners buildings if nearby. - See attached example. . . . - '. -" ·LEGAL DESCRIPTION: Lot Ifo Block ~ . Plat Name ¡Uc,,rffv( Cti1cf- S;-.. '._.t Attach MeetsandBoundSDescriP~n: ~;sp No ~ . .... .... ~treetAddress:.....'.·' ..lt9lr:>. ... CtGtl~~~ ... ~~ PRESENT ZONING: j< R1Q; . R2D. R3D R-,MHD' ... B1D B2D Industrial I 0 .. ea~.e describe the undue hardshiþ that exists ti)at is unique to the site which necéssÎtates the request for a variance: ,.,,~ Please proVide any additional information that would be helpful for the Planning Commission when reviewing this request: .. .. .hJ. .... . . . .. ·1(fYl . .. 1,_}6\11· .~À'1r~\'\. .'. ...... ..... ..., a~;ee to pay the required'fee for this application and understand that should this request be refused, the fee will not be returned. I. also understand that should this request be granted, . application fora building permit will be made in aécordance with the Ordinance affecting the same. Date: . C)l;2j.õ;r Owner's Name: (Print) . CITY OF ST. JOSEPH. 25 College Avenue North, PO Box 668, St. Joseph, MN 56374 320-363-7201 Special Request Application . Applicant: GW\ Jt\'L~()· Owner: (¿tvv\ ~~J~V) Address: ~~" ~AC~0ß~~V. ." Address: ~\¡vJ-- . ~+--y_) . .fv{ W ~lo31"'_ dl\ -a.5¡Y Telephone (W): @. ~-EX.ol9 Telephone (H): PETITIONER MUST PROVIDE THE FOllOWING Ç;.4- 5"373'-1 -( g-b · A list and mailing labels of all property owners within 350 feet of the boundaries of the property. (ì1~,,'¡'t"'î ,&'ý (This information must be obtained from the Stearns County Auditors Office) £Í7 $&- 3'700 S+....v? · Thirty full size folded copies of detail site plans. · Payment of all associated fees must be made in full when application is made. · Copy of full legal description. · Narrative of project scope. This application must be completed in full and be typewritten or clearly printed and must be accompanied . by all information andplans required by applicable City Ordinance provisions. Before filing this application, you should confer with the Planning Department to determine the specific ordinance and procedural requirements applicable to your application. A determination of completeness of the application shall be made within ten business days of the application submittal. A written notice of application deficiencies shall be mailed to the applicant within . ten business days of application. This section to be- completed by City Staff AREA REQUIRED BY REQUESTED BY VARIANCE ORDINANCE PETITIONER . REQUESTED Front Yard .. Side Yard Rear Yard Open Yard . Parkinq Accessory Bldg Size Lot Coveraqe STAFF NOTES: Approved 0 Denied 0 by the Planning Commission on Approved'O Denied 0 by the City Council on . Zoning Administrator AOL.COM I Message View . Page 1 of 1 · S~bj: Resolution Regarding Levy Referendum in District No. 742 Date: 10/9/2002 12:16:S6 PM Eastern Standard Time From: "Jackie Bradbury" <bradbury@rrm.astound.net> To: :Sjweyrens 1@aol.com> File: Res Letter.doc, Resolution NO.doc Sent from the Internet (Details) Dear Judy, Attached is a letter and a resolution regarding the upcoming excess levy referendum for District 742. Please respond briefly so I know you have satisfactorily received the documents. I hope the resolution can be considered by the St. Joseph City Council at their October 17th meeting. Superintendent Jim Lee and committee member Julie K. Peters are prepared to attend to respond to any questions. Please let Julie know about times and arrangements - 202-1169 or jkpeters@netlinkcom.com. Thank you for your kind assistance in presenting the resolution. Warren Bradbury · · http://webmail.aol.comlfmsgview.adp?folder=SUSCT 1 g=&uid=49893 89 10/9/2002 . . Resources with Responsibility Citizen Advocacy Committee P~O.B()x 6062 . St. .Cloud, MN 56302 October 9,2002 Dear Friends: The Citizen Advocacy Committee works to achieve approval of the District 742.School Levy on November 5th, Passing the levy will shore up funding and return lower classes, restore some programs cut in November, 2001, and provide much needed materials to our classrooms. A detailed description of cuts and programs to be restored, should the levy be accepted, is highlighted on the District 742 website, www.stc1oud.kI2.mn.us. A crucial part of our effort to gain public support for the levy is receivingthè endorsement and/or support ofcommumty opinion leaders and êlected officials. We are approaching all area city government councils for thafreason. . Please not~ the attached resolution of support for the Excess LeVy Referendum in District No. 742. We urgently ask for your support. We will appreciate and value use of resolutions :trom units of government in our communication with the public. Thank you for your consideration. Should you have specific questions about the levy or our campaign, please contact any one of us. As your council considèrs and, we hope, adopts the resolution,.please inform our secretary, Jobn Wertz at 252-5483 or levY742(cV,ao1.com. We truly believe a successful levy is vital to the education and well being of our schools and to the continued vitality of area communities. ; The Citizen Advocacy Committee, Co-Chairs, Warren Bradbury, 251-4966 Mike LaFountaine, 251-1414 Bradburv@astound.net inlafountaine@qlúnlivan.com DavidLeapaldt,252-3740 Julie K. Peters, 202-1169 leapaldt@gltarchitects.com " ikpeters@netlinkcom.com . Resolution 2002- · Supporting the Proposed District 742 Levy Referendum WHEREAS, the mission of District 742 is to prepare all learners, in partnership with their families and the community, to live and contribute within a changing and diverse world; and WHEREAS, the accomplishment of District 742's mission is critical to an economically vital, safe; and stable community; and WHEREAS, in November, 2001, District 742 was forced to make $6.7 million in cuts to programs and services due to loss of the proposed levy, inadequate state funding and funding shifts, inflationary costs, and declining enrollment; and WHEREAS, as a result of the loss of resources in November, 2001, District 742 cannot accomplish its mission; and WHEREAS, the Citizens Advocacy Committee is asking the residents of District 742 to approve a levy request of $4.5 million to assist in providing resources for District 742 to accomplish its mission; THEREFORE BE IT RESOLVED THAT the City Council of St. Joseph supports the efforts of District 742 to continue and accomplish its mission. BE IT FURTHER RESOLVED THAT the City Council of St. Joseph supports the efforts · of the Citizens Advocacy Committee, and recommends that the residents of District 742 approve the levy request. Adopted by the City Council of St. Joseph this 17th day of October, 2002. Larry Hosch, Mayor Judy Weyrens, Administrator · . NORTHLAND SECURITIES, INC. Member NASD and SlPC 45 South 7th Street, Suite 2500, Minneapolis, MN 55402 Toll Free: (800) 851-2920 Local: (612) 851-5904 Fax; (612) 851-5917 meastvold@north1andsecurities.com October 4, 2002 Ms. Judy Weyrens, Administrator-Clerk CITY OF ST. JOSEPH City Hall POBox 668 St. Joseph, Minnesota 56374 RE: City Investment Accounts Dear Judy: Your City presently has one or more active money market/investment accounts with Juran & Moody, a division of Miller Johnson Steichen Kinnard, Inc. (herein, "MJSK"), on which I was the representative of record when I was employed by that company. As you have been previously informed, several of my colleagues and I recently become associated with Northland Securities, Inc. (herein, "Northland"). I have . enclosed some literature about the company for your reference. I would appreciate the opportunity to continue to provide money market and investment account services to you through Northland. To do so means we must go through the new account procedures required by the National Association of Securities Dealer (NASD) and Minnesota State law. Until the new account is fully documented and open, you may continue to use your existing MJSK account. Security and Certificate of Deposit positions with your MJSK account will convert to money market positions, available for withdrawal, as maturities occur. Security positions (such as US Treasury Bills), but not Certificate of Deposit positions, may be transferred out of the account prior to maturity. While we cannot directly access your account information at MJSK, we will certainly work with you to make the transition smooth. Minnesota Statutes, Chapter U8A generally prescribes the rules and procedures that must be followed by governmental entities when investing public money. In addition to detailing the specific types of investments that may be made by governmental entities, Chapter U8A describes who may be authorized to make such investments on behalf of the governmental entity. Please refer to the enclosed Procedures Worksheet for more information. Thank you for your past business and I look forward to continuing to provide investment services to you in the future. If you have questions or concerns, please contact me or Lori Giampaolo at 612-851-5900 or 800- 851-2920. Sincerely, NORTHLAND SECURITIES, INC. ~~ ~~(e::r Monte Eastvo1d . Vice President, Partner Enclosures StJoeLtr · COMPANY OVERVIEW / · Northland Securities acquired Oracle Investments on September 16, 2002. Today it is a fully approved full service broker dealer member ofNASD and SIPC. · Northland Securities is approved for all municipal underwritings. · Northland Securities today has over forty employees including four fIXed income traders, fifteen fixed income investment brokers, and twelve fIXed income · investment bankers. . Northland Securities uses Bank of New York Clearing Services LLC, a Bank of New York Company, to hold all customer accounts and to act as our clearing agent. . Northland Securities is an employee owned frrm, focused on providing quality customer service in an ethical and professional manner. . Northland Securities shareholders equity, as of September 30, 2002, stands at over $2,200,000, with additional equity planned to exceed $3,000,000 by · October 31, 2002. Northland Securities, Inc. . - ........ .m" .......m.... ................, ~ _ ..m.. .. .... _ ....... .__.._.~~ Northland Securities, Inc. Northland Securities is an employee owned, full service investment Broker/Dealer committed to representing our clients and customers in an ethical environment with integrity and honesty. The Company's success is measured by the quality of serviçe \ provided, the environment created, and ultimately, the success of our clients and customers. Northland Securities, Inc. (Northland) was approved for membership by the NASD on May 7, 1996 as Oracle Investments, Inc. The entity was incorporated in the State of Minnesota on September 14, 1995 as Oracle Investments Inc. The name change from Oracle Investments Inc. to Northland Securities Inc. has been in effect since September 16, 2002. The Company provides transaction oriented proprietary fixed income and equity . . investment products. The knowledgeable, professional, experienced staff is accountable to its customers, banking clients, industry regulators, investors, and employees. Business is conducted at all times in an ethical manner while placing customer service as a priority. The Company Overview Northland is headquartered on the 25th floor in the Plaza VII Building, at 45 South Seventh St. in Minneapolis MN. The space has been designed specifically to accommodate the needs of the retail and institutional sales force, and Northland's Traders and Investment banking professionals. The founders and owners of Northland Securities represent a combination of investment professionals from several respected Twin Cities brokerage firms. They are well-respected industry veterans specializing in Fixed Income Trading, Fixed Income Investment Banking, Equity Markets, and Financial Services. Northland employs approximately 50 people, at the present time, and expects to grow to 100 employees over the coming months. . 1 Northland Securities, Inc. . .... -" .~- Clearing Provider Northland Securities has selected BNY Clearing Services LLC, (BNYCS) A Bank of New York Company as our clearing firm. BNYCS is exclusively dedicated to the correspondent clearing business and has over 73 years of experience. BNYCS is Midwest based with its operations in Milwaukee Wisconsin. The Bank of New York is the #1 Securities processing firm in the world. The Bank of New York, parent of BNYCS, is the nation's oldest bank operating under its original name. With $81 billion in total assets as of December 31, 2001, the Company provides a complete range of banking and other financial services to corporations and individuals worldwide. It has made a deep commitment to serving both individual and institutional investors in a variety of different functions. BNY Clearing Services offers fully integrated, state-of- the-art multi-tasking workstations that give correspondents simultaneous access to client account data and market information. Through strategic alliances with ILX and BETA Sys!ems, the trading platform links customer data and trading information together, providing significant enhancement to productivity. . . 2 Northland Securities, Inc. . HH~ ~ _uH_U __0__._ ._........___........ __.____ .......... . _0 ._....._._... ......... .... __. .. _. ............ ~._.... _. - .... P. ....__.... __ . on.. .....__ Products and Services Northland Securities organizes its business into four core areas: >- Fixed Income >- Equity Capital Markets >- Financial Services >- Sales and Distribution Fixed Income The Fixed Income Department provides public finance investment banking, underwriting, trading and marketing for both taxable and tax exempt securities. In addition, the Fixed Income Division offers financial advisory, cash management, bank advisory and loan placement services. Through the Fixed Income Division, Northland provides a broad range of products and services to issuers and investors alike. The Company will help issuers raise . capital by offering diverse products to retail and institutional investors seeking to generate income, diversify risk and enhance portfolio performance. The Fixed Income Division is organized into two departments: >- Investment Banking >- Trading Fixed Income Investment Banking Professionals in Investment Banking respond to the needs of issuers and investors through the use of traditional and innovative financing structures. The investment bankers at Northland are actively involved in the structuring and underwriting of taxable and tax-free debt offerings for municipal and corporate clients located in the Midwest region and nationally. Clients Include: For-profit &. non-profit Corporations Commercial, Industrial & Residential Developers Native American Governments Emerging Companies Northland strives to be one of the leading underwriters of fixed income securities in the upper Midwest. Investment Banking provides bond underwriting, debt placement and financial advisory services through four primary groups: >- Financial Advisory Service . >- Public Finance Underwriting >- Conduit Public Financing >- Loan Placement Network 3 Northland Securities, Inc. -~ . - Financial Advisory Services Steve Mattson, a Northland Securities Founder, has nearly thirty years of experience as a fiscal advisor to municipalities. The principals from the Fiscal Advisory's Public Finance Department have provided professional financial consultant services to more than 300 cities, counties, townships and school districts in the past 10+ years. For these clients the company structures and prepares debt offerings for sale on either a competitive or negotiated basis. Financial advisory services are offered for debt management planning, capital planning, investment management budgeting, revenue source analysis and other matters of municipal finance. Public Finance Underwriting The Principals heading the Public Finance Underwriting Group, through prior employers, were responsible for the negotiated underwriting of 134 bond issues during fiscal 2001, raising over $130,000,000 for municipalities. The large majority of these issues were General Obligations of municipalities for various public projects such as Law Enforcement, Waste Management and other public . purposes. A small but significant amount of revenue issues were underwritten. Examples of the municipal bond products that the Public Finance group will originate include: General Obligation Bonds Refunding Bonds Essential Function Housing Rev. Bonds Special Assessment Bonds Liquor Store Revenue Municipal Utility District Bonds Ice Arena Bonds Lease Purchase Bonds Electric Revenue Bonds Conduit Public Financing The Investment Banking Group structures and underwrites bond transactions ranging insize from $500,000 to $50 million for municipal and corporate clients including for-profit and non-profit corporations, commercial, industrial and residential developers, Housing and Economic Development Authorities, and Native American governments. Transactions are typically based on project revenues supporting debt repayment, such as rental housing, nursing homes, industrial buildings, etc. Projects will be primarily located in the Midwest region. Typical bond products that the Investment Banking Group underwrites include the following: Housing Revenue Bonds Tax Increment Revenue Bonds . Hospital Revenue Bonds Industrial Development Rev. Bonds Charter School Bonds Pension Liability Bonds Lease Purchase Revenue Bonds Refunding Bonds Electric Revenue Bonds 4 Northland Securities, Inc. . -... ...~ .<*#~_. ~... ..... .... ..........-.-..........~ ~ Loan Placement Network This service consists primarily of brokering loans and credit facilities with regional and local banks for real estate development and equipment financing that Northland will originate. Many community banks have a limited loan demand that is insufficient to meet their investment needs. It is often not financially feasible for each community bank to create and maintain their own commercial loan department. In order to obtain sufficient or additional loan volume, a community bank may opt to participate in loans, which are originated by others such as Northland. Such loans extend the community bank's services by providing: >- Diversified portfolio risk in geographic location, type of collateral and industry business cycles. >- Client retention opportunities through Northland's syndication of loan amounts larger than an individual ba[1k's lending limit or appetite. . Examples of the loan products that Northland offers are: Commercial Real Estate Loans Gaming Related Loans Company Acquisitions Health Care Real Estate Corporate Debt Hospitality/Property Loans Asset Based Loans Native American Econ. Dev. Equipment Financing Leasing Pools Fixed Income Trading The professionals on the Fixed Income Trading Desk offer extensive experience to provide virtually any fixed income product to retail and institutional clients. The taxable desk trades: · U.S. Government and Government Agency Securities · Mortgage Backed Securities .. Corporate Bonds · Certificates of Deposit · A variety of money market instruments. The tax-exempt desk underwrites and trades municipal bonds on both a national and regional basis. Moreover, the Northland trading desk is unique because it performs . a variety of skilled activities; which include research, analysis, strategy/idea generation and marketing to a distribution network. By marrying these functions to the trading desk, the traders are better suited to determine opportunity in the market 5 Northland Securities, Inc. '~- . - place, perform necessary due diligent activities to confirm value, and sell the products to a suitable investor network. The trading department provides these services in three function areas: · Negotiated & Competitive Primary Underwriting · Secondary Market Trading · Research Negotiated & Competitive Primary Underwriting Negotiated underwriting is a complex function that requires the underwriter to judge the competing needs of the different parties involved in originating, underwriting, and selling a bond issue. The senior municipal traders, Thomas Bartzen and Brian Kujawa, who are experienced in properly balancing the needs of the parties involved and successfully completing underwriting transactions, conduct the underwriting function. Northland may be selected to negotiate many underwritings because of . its principals' outstanding reputation for completing the complicated process. Furthermore, Northland has an extensive distribution system to sell the product because investors have received consistent product generation and deal flow from our professionals at prior employers. Competitive underwriting requires the underwriter to compete for a bond issue by submitting a bid to purchase the bonds and then re-offering the securities to investors. The Principals have previously created distinctly qualified underwriting syndicates, dealer strategies, and distribution networks. Secondary Market Trading Secondary market trading exists to provide an exchange function for those investors who desire to buy or sell securities. Retail and institutional investors, as well as broker/dealer contacts, rely on the Northland secondary traders to maintain orderly markets and information exchange in the securities where Northland is the primary "market-maker". The secondary traders also keep retail and institutional investors apprised of changing market conditions and opportunities. While these activities require the traders to have strong analytical and communication skills, it also encourages investors to employ a variety of strategies for maximizing returns within their risk . constraints. 6 . Northland Securities, Inc. . ..... .-.." ... .....-_. ~ . ..........-...... ....-.............. ....."" ...--.- . "'.' _ _. "'. ." _ «0.._ .""'.-. -- ~ --"'~i.-- _._¡¡>iv'- Research The fixed income-trading desk provides ongoing market and deal specific research. This research includes investment products, primarily bonds, originated at the firm, as well as debt based securities created at other firms. Because a substantial amount of these bonds contain unique characteristics, such as being non-rated, this research component takes on significant value to clients. Equity Capital Markets Northland Securities has a primary emphasis on the underwriting and sale of fixed income products. Equity Capital Markets are an area of future growth. Equity Capital Markets' services will consist of: . Equity Trading . Corporate Finance . · - Equity Research Equity Trading Equity trading will have an agency desk staffed with experienced traders. In order to better serve the sales professionals and the retail and institutional clients, Northland will also engage in market making of NASDAQ stocks. Corporate Finance Corporate Finance will consist of individuals thåt have developed a reputation in the upper mid-western United States as a reliable source of capital for start-up companies. The goal of Northland Corporate Finance department is to fund companies in the early stages of development, including companies in the concept stage. Equity Research Research will consist of both internal and external research. External research will be provided by Credit Suisse First Boston (CSFB) and Argus Research. In addition to external research, Northland will engage in creating proprietary research on local companies and companies of interest to Northland's clients and sales professionals. . Financial Services The Financial Services department offers clients various products with long-term outlooks. Relationships with mutual fund and insurance companies provides clients 7 Northland Securities, Inc. . - ..~- .. ---. with diversified mutual fund portfolios, fixed and variable annuities, life insurance and long-term care insurance. Financial Services specializes in the marketing of company-sponsored retirement plans including 401 k, profit sharing, Simple Plans, Regular and Roth IRAs. The department will offer Education IRAs and 529 College Savings plans. In addition, the department will offer specialized investment products such as hedge funds and advisory services. Risk Management Audit Committee An external Audit Committee has been formed to review all ongoing books and records of Northland. The Audit Committee will also review the annual audit with Schweitzer Karon & Bremer, LLC, the Company's Auditor. Credit Committee An important element of Ngrthland's business strategy includes the origination and trading of non-rated fixed income securities. These specialized securities require . significant scrutiny by the Northland Credit Committee before bonds are either originated or traded in the system. The Northland Credit Committee consists of senior level and experienced individuals from the Company who examine the credit characteristics of bond issues from different approaches. Thomas Bartzen, the Managing Director of Northland and the Fixed Income Department, will chair the Northland Credit Committee. . 8 · Northland Securities, Inc. H _ _. n. _.. .._ ._.... __. _ ..._.~.. ..... _. ._u, . ..........m........,~_...m....... ..... . .... .......... ._.... ____ nO ... _~.... ..._.~._.~ ... ''« Key Management Personnel Tom Bartzen Managing Director. Head of Fixed Income. Board Member Tom headed the Fixed Income Department for Miller, Johnson Steichen Kinnard, Inc. (MJSK) from 1999 - 2002. Tom was also chairman of MJSK's Credit Committee. Tom was head of Municipal Trading at MJSK from 1994-1999. He started at MJSK in 1985 as an Investment Advisor focused on bond and fixed income sales. Tom graduated with an MBA from the University of St. Thomas and earned an undergraduate degree from the University of Minnesota. He is a Registered Representative and holds a Principal's license with the National Association of Securities Dealers (NASD). Mark Beese Executive. Vice President and Manaaer of the Fixed Income Underwriting · DeIJartment. Board Member Mark managed eight investment banking professionals pursuing fixed-income transactions around the country at MJSK from 1989 - 2002. Mark also was on the investment committee at MJSK that oversaw the credit of all fixed-income underwritings. Prior to joining MJSK in 1989, Mark worked in the public finance department at Cronin & Company for six years, learning all aspects of tax-exempt and taxable underwritings. Based upon his nineteen years in the investment banking industry, he has gained experience in all aspects of the business - from originations to financial advisory to trading and underwriting. In recent years, Mark has focused his investment banking efforts on providing financing to housing and health care organizations and commercial real estate developers. He continues to expand his efforts in those areas on a national basis. Mark has degrees from Northwestern University, (BA in economics) and the University of Minnesota, (MBA in finance). He holds a securities license with the National Association of Securities Dealers (NASD), as well as being a member of numerous professional organizations, including the Twin Cities Bond Club and Board Member of the Minnesota Institute of Public Finance. · 9 Northland Securities, Inc. · ..c~- H_____ Steve Mattson Executive Vice President, Fiscal Advisory, Board Member Steve was with Juran & Moody (MJSK) from 1972 - 2002. He is a specialist in structuring bond issues with extensive experience as a municipal financial advisor and bond underwriter. During his nearly 30 years with Fiscal Advisory, he has structured more than 1,700 bond issues involving financing in excess of $1 billion. He is also an expert in municipal investments. Steve received his degree in Finance and Economics form St. Cloud State University. He is a Registered Representative, holds a Principal's license, and the Financial and Operational Principal's license with the National association of Securities Dealers (NASD). Randy G. Nitzsche Executive Vice President, Operations, Board Member Chief Executive Officer of Stockwalk.com, Inc. the online brokerage subsidiary of Stockwalk Group, Inc. from 1999 to 2002. Randy was responsible for starting the online subsidiary and growing the account base to over 20,000 accounts. Prior to 1999, he was Senior Vice President for MJK Clearing Services. His · efforts led to significant growth in the number of correspondents serviced by MJK, from two in 1994 to over 60 correspondents in 1999. Prior to his work at the Company, Randy was employed by the Chicago Stock Exchange from 1987 to 1994. Randy served the Exchange in a variety of roles, including Vice President of Sales and Marketing. Rick Reynolds Executive Vice President of Sales and Financial Services, Board Member After receiving a BS degree with honors in education from St. Cloud State University, two years active military service and 10 years of teaching in Minnesota schools, Rick joined the securities firm of Juran & Moody Inc. and subsequently MJSK Inc. Rick has been a member of the St. Paul Estate Planning Council and has maintained licenses for Life Insurance & Variable Annuities as well as general securities and principal's license. After 23 years of experience in securities sales and wealth transfer planning, Rick currently manages Northland's package products including: mutual funds, life insurance, variable annuities and real estate investment trusts. · 10 . CORPORATE RESOLUTION FOR BROKERAGE INVESTMENT ACCOUNT Account Number: Office Registered Rep.'s Name: Registered Rep.' s Number: Name for Filing EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF _, MINNESOTA HELD: _ =-&~,"-.' . _. ·-·."'."x' '--..·__0, ~ _ >;;.1!iiWÆ:........ff<>o . Pursuant to due call and notice thereof, a regular meeting of the City Council (the Council) of the City of St. Joseph (the City), _ County, Minnesota, was duly called and held at the City Hall in the City on October , 2002, at lJIfilllll The following members were present: . and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO._ RESOLUTION AUTHORIZING AN INVESTMENT ACCOUNT WITH BNY CLEARING SERVICES, LLC BE IT RESOLVED by the City Council (the "Council") of the City of St. Joseph, Minnesota, (the "City") as follows: Section 1. Recitals. 1.01. The City, pursuant to Minnesota Statutes, Sections U8A.OI through U8A.08, has authority to invest "Public Funds" as defined in Minnesota Statutes, Section 118A.Ol(4) . St Joe Page 1 1.02. Public Funds may be invested in the manner and in the securities detailed in . Minnesota Statutes, Sections 118A.04 and 118A.OS. 1.03. Minnesota Statutes, Section 118A.02(l) pennits the City Council to authorize the treasurer or chief financial officer to make investments. 1.04. The City of St. Joseph is a "Government Entity" as defined in Minnesota Statutes, Section lI8A.Ol(2). 1.05. Subject to compliance with Minnesota Statutes, Section 118A.04(9), the treasurer or chief financial officer may purchase securities through a broker-dealer. Section 2. Approval of Account/Investments. 2.01. The Administrator-Clerk, who is the City's "treasurer or chief financial officer", is authorized to open and maintain an investment account with BNY Clearing Services, LLC, a Bank of New York Company ("BNY") through Northland Securities, Inc. ("NSI"), and any BNY or NSI affiliate, subsidiary, or successor corporation, for the purpose of buying and selling such securities as may be pennitted by Minnesota Statutes, Sections 118A.OI through 118A.08. The trading of options, trading on margin, and selling short is not authorized. 2.02. The Administrator-Clerk or any duly appointed deputy thereto are authorized to act on behalf of the City with respect to the BNY INSI investment accounts . without any limitations. This authority includes, but is not limited to, the authority to open and close investment accounts, to execute documents on behalf of the City, to order securities transactions, to order assignment or transfer of securities and distribution of proceeds, and to otherwise make investment decisions on behalf of the City with respect to any investments or investment accounts. 2.03. That BNY INSI and all transfer agents are authorized to rely upon the oral or written instructions of the Administrator-Clerk without further inquiry into that person's authority to act on behalf of the City. Furthennore, BNYINSI and all transfer agents may continue to exercise such reliance until the City provides BNYINSI with a certified copy of a resolution of the City revoking or modifying this resolution. . St Joe Page 2 . The motion for the adoption of the foregoing resolution was duly seconded by Member _, and upon voted being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted on October ~ 2002. STATE OF MINNESOTA ) )SS COUNTY OF STEARNS) I, the undersigned, being the duly qualified and acting City Administrator-Clerk of the City of St. Joseph, Stearns County, Minnesota, DO HEREBY CERTIFY, that I have carefully compared the preceding extract of minutes of a meeting of the City Council of said City held on . the date therein indicated with the original minutes thereof on file in my: office and that the same is a full, true and correct transcript thereof insofar as said minutes relate to the topic described in the title of the resolution set forth in the extract. WITNESS my hand officially and the official seal of the City on October J 2002. City Administrator-Clerk (SEAL) . St Joe Page 3 · CITY OF ST. JOSEPH DEVELOPER AGREEMENT THIS AGREEMENT, made and entered into this 30th day of October, 2001, by and between Dorian Davidson and John Meyer, hereinafter collectively called the "Developer", and the City ofSt. Joseph, Minnesota, a municipal corporation, hereinafter called the "City". · WITNESSETH: WHEREAS, the Developer is the Owner of -certain Real Property known as Indian Hills Park, which is legally described on Exhibit A, (hereinafter called the "Property") attached hereto and made a part hereof; and WHEREAS, the City's Code of Ordinance requires the Developer to provide for the construction of certain public improvements, and for the financing of said improvements; NOW, THEREFORE, in consideration of the mutual covenants expressed herein, IT IS HEREBY AGREED AS FOLLOWS: 1.0 CITY CONSTRUCTED IMPROVEMENTS (Intentionally blank.) 2.0 DEVELOPER CONSTRUCTED IMPROVEMENTS 2.1 Plan B Improvements. The Developer agrees to construct those improvements itemized below, hereinafter know as Plan B Improvements: · Construction of holding ponds, installation of sewer and water service. The Plan B Improvements itemized above shall include all necessary appurtenant items of work as detennined by the City. . 2.2 Completion Deadlines. The Developer agrees to proceed with said Plan B Improvements entirely at its expense, and to complete said improvements within the time specified in the specifications, or within 12 months of the date of this agreement if no time is stated in the specifications, unless an extension is granted by the City for good cause, (which shall include delays resulting from meeting requirements of Section 2.3 below). 2.3 Engineering Services. The Developer will retain an engineer to prepare complete construction Plans and Specifications for Plan B Improvements. The engineer shall: (a) Prepare a Preliminary Estimate and Layout of Utilities and arrange for soil borings and/or such other subsurface investigations as the City may require. (b) Prepare complete construction Plans and Specifications. As Plans and Specifications are being prepared, copies shall be available for review and comment by the engineer. The City, by staff and the City Engineer, shall approve final content of the Plans and Specifications. (c) Secure all necessary pennits including those required by the Minnesota Pollution Control Agency, the State Health Department, the Department of Natural Resources, or any other regulatory agency that has jurisdiction. (d) Prepare the Environmental Assessment Worksheet (EA W), if necessary, and any . other related environmental documents, reports, or studies as may reasonably be required by the City. An EA W is not currently required nor anticipated for this project. (e) Provide all necessary construction staking and related survey work. (f) Prepare record drawings on reproducible mylar sepia and an electronic copy. The reproducible mylar sepia record drawings and electronic copy shall become the property of the City. (g) Prepare and submit such other final documentation as the City may require. The City Engineer shall: (a) Provide such City project standards, including special details and specifications, as the City may require. (b) Review Plans and Specifications. (c) Provide a City Representative for resident construction observation throughout the construction period. (d) Conduct a final inspection and review final construction documentation. . 2 · (e) Recommend Acceptance of Improvements to the City. 2.5 Cost Escrow. The Developer shall bear the cost of the above noted City Engineering Services and shall, upon execution ofthis Agreement, place in escrow with the City cash, bond or irrevocable letter of credit in the amount of $10,000.00 which shall be applied to the payment of the cost of said services. Should the above amount exceed the cost to the City, the City shall return to the Developer all unused funds, including accumulated interest. Should expense to the City exceed the above amount, the Developer shall reimburse the City for all additional costs before the improvements are accepted by the City. 2.6 Contractor Retention. Upon approval of the Final Plat, the Developer shall contract with a contractor for the construction of the Plan B Improvements (hereinafter the "Contractor"). The Contractor selected by the Developer to construct and install any Plan B Improvement shall be qualified and competent to perfonn the work and have adequate finances to perfonn. The City reserves the right to require evidence of competency and adequate financial status of any such Contractor, and prohibit a Contractor who fails to provide such evidence from undertaking work on the improvements. The construction, installment, materials and equipment shall be in accordance with approved Plans and Specifications. 2.7 City as Third Party Beneficiary. The City shall not have any direct contractual · relationship with the Contractor, but shall be considered a third party beneficiary to the contract entered between the Developer and the Contractor. The City shall not be liable to the Contractor for the Dëveloper's breach of a duty to the Contractor. 2.8 Easements. The Developer shall make available to the City, at no cost to the City, all pennanent and temporary easements necessary for installation and maintenance of Plan B Improvements. 2.9 Insurance. The Developer shall provide evidence of Comprehensive General Liability and Broad Fonn Property Damage Insurance including contractual coverage in the amount of at least $1,000,000 per occurrence and $1,000,000 aggregate. The Developer's insurance certificate shall be in a fonn approved by the City, and shall be delivered to the City at least three days prior to the commencement of any work on the Plan B Improvements. The City and the City Engineer shall be named as an additional insured on such policy by endorsement. Such insurance shall remain in full force and effect through the end of the warranty period described in Section 2.11. The Developer shall cause each person with whom Developer contracts for the construction and installation of any Plan B Improvements to provide evidence of insurance coverage in accordance with the City project standards issued under Section 2.4. The Developer shall, (or if all construction contracts are under the control of one Prime Contractor), the Prime Contractor shall provide evidence of Owner/Engineer · Protective Liability coverage in accordance with these standards in lieu of the Developer insurance certificate. Evidence of insurance shall be provided before any construction whatsoever begins on the Plan B Improvements. 3 2.10 Perfonnance Security. Prior to the actual construction of Plan B Improvements pledged . to be constructed by the Developer, the Developer shall post with the City a bond, irrevocable letter of credit or dedicated escrow account (the "Security") in the estimated amount of 1.25 times the responsible bid accepted for construction of such improvements, conditioned upon the faithful construction of the improvements according to the Plans and Specifications, and final approval of the City Engineer, and the tenns of this Development Agreement. As the improvements are partially completed, the Developer may request the City to release a portion of the Security representing the cost of the completed improvements as detennined by the City Engineer, but at all times there shall be Security in an amount of at least 125% of the estimated cost ofthe unfinished improvements. If the construction contracts are under the control of one Prime Contractor, the Prime Contractor may provide the perfonnance security required by this section. 2.11 Warranty Bond. The Developer shall fully and faithfully comply with all the tenns of any and all Contracts entered into by the Developer for the installation and construction of all Plan B Improvements and hereby warrants and guarantees the workmanship and materials for a period of two years following the City's final acceptance of the Plan B Improvements. In addition to the Security required by Section 2.7 herein, the Developer shall post a warranty bond, warranting the condition of the materials and workmanship of the improvements for a period of one year following the City's final acceptance of the Plan B Improvements. If any claims are made in writing within the warranty period, the bond shall not be released until such claims are resolved. If the construction contracts are . under the control of one Prime Contractor, the Prime Contractor may provide the warranty bond required by this section. 2.12 Labor and Materialman's Bond. Upon execution of this Agreement, the Developer shall also provide the City with a labor and materialman's bond, guaranteeing the payment of all workmen perfonning labor or services, and all supplies or materialmen providing materials for the Plan B Improvements. This bond shall not be released until the Developer has provided the City Engineer with proof of payment of all laborers and materialmen in the fonn of release, signed receipts, or lien waivers. If the Developer contracts with a single Prime Contractor, and all construction contracts are under control of the Prime Contractor, the Prime Contractor may provide the laborer and materialmen bond required by this section as long as the Prime Contractor agrees to waive any lien rights for the labor and/or material provided by the Prime Contractor. 3.0 FUTURE IMPROVEMENTS (Intentionally blank.) 4.0 GENERAL TERMS AND CONDITIONS . 4.1 Attorney Fees. The Developer agrees to pay the City reasonable attorney's fees, to be fixed by the Court, in the event that suit or action is brought to enforce the tenns of this Agreement. 4 · Proof of Title. The Developer hereby warrants and represents to the City, as inducement 4.2 to the City's entering into this Agreement, that Developer's interest in the Development is fee owner. Prior to execution ofthis Agreement, the Developer shall provide the City with a title opinion prepared by a licensed attorney and directed to the City stating the condition of title of the property, or other proof of title acceptable to the City. 4.3 Binding Effect on Parties and Successors. The terms and provisions of this Agreement shall be binding upon and accrue to the benefit of the heirs, representatives, successors and assigns ofthe parties hereto and shall be binding upon all future owners of all or any part of the Development and shall be deemed covenants running with the land. Reference herein to Developer, if there be more than one, shall mean each and all of them. This Agreement, at the option of the City, shall be placed on record so as to give notice hereof to subsequent purchasers and encumbrances of all or any part of the Development' and all recording fees shall be paid by the Developer. 4.4 Notice. Any notices permitted or required to be given or made pursuant to this Agreement shall be delivered personally or mailed by United States mail to the addresses set forth in this paragraph, by certified or registered mail. Such notices, demand or payment shall be deemed timely given or made when delivered personally or deposited in the United States mail in accordance with the above. Addresses of the parties hereto are as follows: · If to the City at: City ofSt. Joseph, P.O. Box 668, St. Joseph, MN 56374 If to the Developer at: Box 797 St.Joseph,MN 56374 4.5 Acceptance of Improvements. The City will accept said improvements or portions thereof, upon certification by the City Engineer that, to the best of his knowledge and belief, the improvements have been completed in conformance with the terms of this Development Agreement and all documents incorporated herein by reference. 4.6 Incorporation of Documents by Reference. All general and special conditions, plans, special provisions, proposals, specifications and contracts for the improvements furnished and let pursuant to this Agreement shall be and hereby are made a part of this Agreement by reference as if fully set out herein in full. 4.7 Indemnification. The Developer shall hold the City and City Engineer harmless from claims by third parties, including but not limited to other property owners, contractors, subcontractors and materialmen, for damages sustained or costs incurred resulting from plat approval and the development of the Property. The Developer shall indemnify the City for all costs, damages or expenses, including engineering and attorney's fees, which · the City may payor incur in consequence of such claims by third parties. 4.8 License to Enter Land. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the Property to perform all work and/or inspections deemed appropriate by the City during the development of the Property. 5 · 4.9 Street Cleaning. The Developer shall promptly clean any soil, earth or debris from streets in or near the Development resulting from construction work by the Developer or its agents or assigns as often as necessary and as directed by the City for public safety and convenience. In the event the Developer fails to clean the streets within 48 hours of the direction of the City, the City may undertake the work and seek reimbursement from the Developer, or alternatively, assess the cost against property owned by the Developer within the City. 4.10 Erosion Control. The Developer shall comply with any erosion control method ordered by the City for the prevention of damage to adjacent property and the control of surface water runoff. As the development progresses, the City may impose additional erosion control requirements if in the opinion of the City Engineer such requirements are necessary to retain soil and prevent siltation of streams, ponds, lakes, or other adj acent properties, or of City utility systems. The Developer shall comply with the erosion control plans and with any such additional instruction it receives from the City. All areas disturbed by the excavation and backfilling operations shall be reseeded forthwith after the completion of the work in that area. Seed shall be rye grass or other fast growing seed to provide a temporary ground cover as rapidly as possible. All seeded areas shall be mulched and disc-anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. 4.11 Site Grading. · (a) No building permits will be issued until site grading for the development phase plans are s~bmitted for the lot requesting the permit, and approved by the City. The site grading plan shall contain such information as may be requested by the City Engineer. (b) No certificate of occupancy shall be issued for any building until such time as the lot has been restored to final grade and other specifications of the site plan have been met. For winter conditions, where the building is ready but the final landscaping cannot be completed until spring, an escrow shall be deposited with the City until the final grading can be checked out. (c) Provision shall be made when site grading for any future road or cuI de sac on any lot(s). Cd) The following special grading requirements shall apply to the lots as identified: Lots I and 2 Block I No building permit will be issued until a grading plan for the entire block is submitted and approved. The site grading, including ponding, must be completed before a certificate of occupancy is issued. · All costs associated with the review and approval of site grading plans and as- builts will be the responsibility of the property owner. The City shall require a 6 · cash deposit, the amount to be determined by the City Engineer, and must be submitted with the grading plans prior to review. Lot 1 Block 2 No building permit will be issued for Lot 1 Block 2 until a grading plan for Lot 1 is submitted and approved. The site grading, including ponding must be completed before a certificate of occupancy is issued. All costs associated with the review and approval of site grading plans and as- builts will be the responsibility of the property owner. The City shall require a cash deposit, the amount to be determined by the City Engineer, and must be submitted with the grading plans prior to review. Lot 2 Block 2 No building permit will be issued for Lot 2 Block 2 until a grading plan for Lot 1 is submitted and approved. The site grading, including ponding must be completed before a certificate of occupancy is issued. All costs associated with the review and approval of site grading plans and as- builts will be the responsibility ofthe property owner. The City shall require a · cash deposit, the amount to be determined by the City Engineer, and must be submitted with the grading plans prior to review. 4.12 Certificate of Compliance. This Agreement shall remain in effect until such time as Developer shall have fully performed all of its duties and obligations under this Agreement. Upon the written request of the Developer and upon the adoption of a resolution by the City Council finding that the Developer has fully complied with all the terms of this Agreement and finding that the Developer has completed performance of all Developer's duties mandated by this Agreement, the City shall issue to the Developer on behalf of the City an appropriate certificate of compliance. The Acceptance of the Improvements contracted in accordance herewith by the City does not constitute a certificate of compliance and does not release the Developer from ongoing duties or responsibilities arising under this contract. The issuance of a Certificate of Compliance does not release the Developer or any Surety from warranty responsibilities arising under Section 2.11 herein. 4.13 Park Contribution. The subdivider shall contribute $1,692.49 to the City Park Fund in lieu of a dedication of land for parks, with payment to be made upon execution of this Agreement. 4.14 Certificate of Occupancy. The City shall not issue certificates of occupancy for any · building within the Development until the building has been connected to sanitary sewer and water and the streets in the Development have been constructed to the point of having a gravel base. The granting of a certificate of occupancy by the City shall not be 7 deemed an acceptance of any Plan B Improvements or a waiver of any of the City's rights . under this Agreement 4.15 Reimbursement of City's Costs. Developer shall reimburse the City for all costs, including all reasonable engineering, legal, planning and administrative expenses, incurred by the City in connection with all matters relating to the negotiation, administration and enforcement of this Agreement and its perfonnance by the Developer. Developer shall also reimburse the City for any add-to-construction costs related to the installation of street lighting within the Development. Developer shall also be responsible for the cost of acquiring and installing street signage consistent with that used in other recent developments within the City. Such reimbursement shall be made within 14 days of the date of mailing the City's notice of costs. If such reimbursement is not made, the City may place a hold on all construction or other work related to the Development, or refuse the issuance of building pennits until all costs are paid in full. The City may further declare a default and collect its costs from the security deposited in accordance with Section 2.5 of this Agreement. 4.16 Renewal of Security. If any escrow account or bond deposited with the City in accordance with this Agreement shall have an expiration date prior to the Developer's obligations hereunder being complete, the Developer shall renew such security or deposit substitute security of equal value meeting the approval of the City at least thirty (30) days prior to the expiration of such security. Failure to post such alternate security or renew such security shall constitute a default and the City may place a moratorium on all . construction or other work related to the Development, refuse the issuance of building pennits, and declare the entire amount thereof due and payable to the City in cash. Such cash shall thereafter be held by the City as a security deposi~ in the same manner as the secmlty theretofore held by the City. 4.17 Plat Dedication. Upon approval and execution of this Agreement, the City shall approve the final plat provided it otherwise meets the requirements of the City's Ordinance governing Subdivisions. If the Plat contains the dedication of an easement, the use of property within the area of an easement is specifically restricted by prohibiting the construction of any structure or fence, planting trees or shrubs, or storing of personal property within the area of the easement which could delay, restrict or impede access within the easement area by a person or vehicle. 4.18 Additional Tenns. The following additional tenns are being made a part ofthis Development Agreement to continue in force and effect as though they were dedications of the Plat, unless according to their tenns are intended to tenninate earlier. The requirements of this section must be satisfied before the issuance of any building pennits: (a) Developer shall construct the holding ponds designated in the Final Plat of Indian Hills Park, including seeding, in accordance with the Plans and Specifications approved by the City. Final lot grading need not occur until a lot is developed. (b) No building slab for any structure constructed within the Development shall be . lower in elevation than 1085.0 feet. 8 . (c) Developer shall acquire the necessary pennit needed to install sewer and water within the old railroad right-of-way. (d) The water main on Northland Drive will be 10 inches in diameter and extended south to the south line of the Plat, to be connected to a 16- inch trunk water main which will be constructed at same time in the future. (e) Access to Lots 1 and 2, Block 1, shall be at a point where the line separating the lots abuts Northland Drive. Cross-easements for ingress and egress for the lots shall be granted to facilitate this common entrance. Additional access approaches to Northland Drive shall be pennitted only if approved by the City as part of a development site plan. (t) The road located on the plat between Lots I and 2 of Block 2 shall be constructed, per approved plans, before the issuance of any building pennits. 4.19 Adoption of Ordinance bv Reference. The provisions of Chapter 5 ofthe St. Joseph Code of Ordinances are hereby adopted by reference in their entirety, unless specifically excerpted, modified, or varied by the tenns of this Agreement, or by the final plat approved as approved by the City. 4.20 Grant of Option. Developer hereby grants the City the option to acquire an easement for . street and utility purposes over, under and across the following described area of the Property. The southerly 33 feet of Lot 1, Block 1; and The northerly 33 feet of Lot 2, Block 1. The tenns of the option are as follows: \1tiìÞ;¡~l~~,:;:s.';!I\!¥~'tf~~~fi)eveJw.t's j \:(b{~~~·i~~~~I~'24'~.iÎf~~~:~~~tÌJ;~~~¡~~.ortije \~T lii_!t;¡ (d) Upon exercise of the option, the City shall pay additional consideration of $210.00. . (e) The City shall assume the cost of preparing the document granting the easement. 9 (f) The Developer, or Property Owner if not the Developer, shall execute and deliver . the document granting the easement to the City within ten (I 0) days of receipt. (g) The City shall not assess Lots I or 2 of Block I for any costs associated with construction of any street or utilities within the area of the easement, unless and except: (1) If any portion of either lot lying west of the east 70 feet thereof use the street for access; or (2) If any portion of either lot directly connects to sewer or water utilities installed within the easement. (h) The Developer/Property Owners shall also grant a temporary slope easement to City during the period construction occurs within the easement area. (i) The option may be waived by the City, by Council resolution, prior to its expiration. U) The location of the area which is subject to the easement may be relocated by mutual agreement of the parties. (k) If development of Lots I and 2 of Block 1 occurs prior to exercise of the option, . for purposes of setbacks and area, a road within the easement shall be considered to exist. The City shall review any development plans and consider variance requests in light of the potential use of the area subject to 1he option. Signed and executed by the parties hereto on this S'1vl day of A ;1r;1)ew¡,{'-1: J , 2001. ATTEST CITY OF ST JOSEPH By BY~~~ ayor (SEAL) DEVELOPER: r~1æ{Â) r¿X10L(.\4D~ .. \ \ DBrian avidson (/ I j John M~~ø(ÞJß . 10 . STATE OF MINNESOTA ) )ss COUNTY OF STEARNS ) On this.~ day of 0i/ß/¡vI bM) ,2001 before me, a notary public within and for said County, personally appeared Larry Hosch and Judy Weyrens, to me personally known, who, being each by me duly sworn did say that they are respectively the Mayor and the City Clerk of the City of St. Joseph, the municipal corporation named in the foregoing instrument, and that the seal affixed to said instrument is the municipal seal of said corporation, and that said instrument was signed and sealed in behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said inS;~~~:f said corporation. Not lC . e MARY REBER GENEROUS STATE OF MINNESOTA ) NOTAR:PUBLlC;~~INNE~O~~~" ~:.> )SS. My CommISSion Exp..ea Ja:1. ,d, L~;;J r COUNTY OF STEARNS ) .~"' ~.~..,..~.> _..~"",_".~_.., "4_'__"- On this Iff day of Ab,¡· , before me personally appeared Dorian Davidson and John Meyér, to me known to be the same person described in and who executed the foregoing instrument, and acknowledged that they executed the same as their free act and deed. · ~/o'ý ;;))£1/~ Not ry ublic THIS INSTRUMENT WAS DRAFTED BY: John H. Scherer - 13076X e JUDY ANN WEYRENS , . . . NOTARY PUBLIC-MINNESOTA RaJkowski HansmeIer Ltd. . . .... My Commission Expires Jan. 31,20C5 11 Seventh Avenue North .¡¡¡¡ ~ P.O. Box 1433 St. Cloud, Minnesota 56302 Telephone: (320) 251-1055 N:\city\stjoe\200l\Indian Hills Park . 11 · COU NTY OF STEARNS Administration Center Rm 121 · 705 Courthouse Square· St. Cloud, MN56303 320-656-3600· Fax 320-656-6393· WWW.co.stearns.mn.us October 1, 2002 Dear Concerned Citizen: RE: Lake Wobegon Trail: Phase 3-A, Avon to St. Joseph Winter Uses As promised, we wanted you to know that SRF, the consulting firm designing this trail segment will present its recommendation on WINTER USES to the County Board at 9:30 a.m., Tuesday, October 8,2002. The presentation of the report will be in the County Board Room of the Stearns County Administration Center, St. Cloud, MN. Please note that this is not a public hearing. This meeting is informational only. The County Board has set a public hearing date to discuss the winter uses. The hearing date will be Tuesday, November 5.1 2002, at 10:00 a.m. at thé County Board Room. If you wish · to make comments you can submit written or oral comments at the Public Hearing. Written comments may be sent to the County Board atthe above address. Below is SRF's recommendation to the County Board. This is an excerpt from the entire report: COMPROMISE SOLUTION "As stated previously, the purpose of this memorandum is to assist Stearns County Parks' staff and Board in establishing a policy for winter maintenance and use of the Avon to St. Joseph segment of the Wobegon trail. While the broader pool of potential users and potential for economic development appear to give the upper hand to snowmobile use in the corridor there is no clear cut choice in this decision. A compromise solution may be reached by allowing limited snowmobile use in the corridor (refer to Figure 4). Snowmobiles could be allowed from Avon to some point west of Old Collegeville Road, with the portîonfrom OldCollegeville Road to St. Joseph being plowed for pedestrians and bicycles. This compromise would provide for a pedestrian/bicycle connection between the colleges. It would also allow for snowmobiles to make the connection between Avon and St. Joseph by a combination of the trail corridor and County Road right-of-way. Potential road right-of-way connections include Norway Road to CSAH 2 or CSAH 3 and Collegeville Road to CSAH 75. " · Sincerely, {)~Rcatv Donald R. Otte, Chair Stearns County Board of Commissioners #875-8898 "Affirmative Action / Equal Opportunity Employer" . NOTICE OF PUBLIC HEARING LAKE WOBEGON TRAIL Winter Uses from Avon to St. Joseph The Steams County Board of Commissioners will conduct a public hearing at 10 a.m., Tuesday, November 5,2002 to listen to input on proposed WINTER USES of the 9.3 mile trail segment from the City of Avon to the City ofSt. Joseph. The trail is on the fonner Burlington Northern Railroad corridor, which is now owned by the State of Minnesota. The meeting will be in the County Board Room of the Stearns County Administration Center, 705 Courthouse Square, St. Cloud, MN 56303. The consulting finn recommended that the western portion of the corridor be designated for snowmobiling using public road ditches to connect to the City of St. Joseph. The eastern portion would be used for winter hiking, jogging and biking. Public input can be submitted in written fonn and sent to Stearns County Board of Commissioners at the above address. The report on proposed uses is available for review at the Stearns County Park Office, 1802 County Rd. 137, Waite Park, MN (Quarry Park & Nature Preserve). Copies of the report are also available for review at the St. Cloud Library, Avon City Hall and St. Joseph City Hall. . . . {7 iI""""'''''" _. - . . . . . . ¡{!." \", " . ~ ,..,. .,cf .. .. -' ~ S #:":"'= .....~ ~ ft JJf'Ii ff""' ,-.,~,,- LJJi 'à.","~_"t-i- '..'W.' tl¡-:-~ 6'-- I" ~~J' V';>~rrt . SRF No. 0024486 MEMORANDUM TO: Chuck Wocken, Parks Director Stearns County FROM: Michael McGarvey, ASLA Associate Barry Warner, FASLA, AICP Senior Vice President - - DATE: September 23,2002· SUBJECT: WINTER USE OF LAKE WOBEGON TRAIL PHASE 3A . _~-i.C_¿¢_"""c""-#~"",,,,~=,,,,,,"~=,,"",__,,,..,,,,w,,,,,,,,=,,,,~.."r._i~ . The purpose of this memo is to assist the Stearns County Parks staff and the Stearns County Board in detennining a winter use and maintenance policy for of Phase 3A of the Lake Wobegon Trail. - PROJECT BACKGROUND Lake Wobegon Trail Phase 3A entails construction of a multiuse trail between the Cities of Avon and S1. Joseph in Stearns County. This phase is an extension of Phase 1 of the Wobegon Trail, which extends from Avon to Sauk Center. Phase 2 of the W obegon Trail is a spur trail from Albany to Holdingford. The total length of the Wobegon Trail system (phases 1, 2, 3A) when complete will comprise approximately 54 miles of trail (Refer to Figure 1). Phase 3A trail construction will take place within abandoned Burlington Northern (BN) Railroad right-of-way. The proposed trail improvements incl~.de construction of a ten-foot wide, bituminous trail with two-foot native grass shoulders"-{élear zones) abutting the trail on either side. Safety fencing will be constructed wh~.rever itis determined necessary as a barrier between the trail and steep slopes. Safety, directiçmal and regulatory signage; and striping on the bituminous surface will· be included wheré:¿âppropriate. The total length of segment 3A is approximately 9.3 miles. Summer use of the trail will be limited to non-motorized uses such as walking, running, in-line skating and biking. A description of alternatives for the trails winter . use follows. Chuck Wocken, Parks Director September 23,2002 . Stearns County Page 2 Insert Figure 1 . - . . . Chuck Wocken, Parks Director September 23, 2002 Steams County Page 3 WINTER USE AL TERNA TlVES Three alternatives exist for winter maintenance and use of the trail. The first alternative would provide a plowed trail surface for winter walking, running, biking and other non-motorized uses. The second alternative would suggest a non-maintained trail surface for non-motorized trail use such as cross-country skiing and snowshoeing. The third alternative would provide a trail surface groomed for use by snowmobiles (Refer to Figure 2). This ~ternative would likely limit other non-motorized uses. PUBLIC PROCESS Public input on the trail has been solicited and received through a variety of channels. The initial contact with the public was a meeting attended by representatives of the County, Mn/DOT and adjacent landowners held on March 7, 2002. The purpose of the meeting was to discuss the implications of Mn/DOT ownership of the corridor and the County's plans for constructing a trail within the conidor. The meeting was attended by 12 adjacent landowners. The primary tool for gathering input was an infonnal open house was held on July 17,2002 in St. Joseph. This open house was attended by over 130-interested citizens. At the meeting, citizens were given an opportunity to view exhibits showing trail alignment issues and . opportunities, typical trail sections, typical trail crossing, adjacent land ownership ·and alternative winter uses. Comment fonns were offered to provide a written record of citizen input. In addition to the public meeting, input has been received by Steams County Parks via email, and letters to the Park Director. Some citizens have also submitted petitions in support of various winter use alternatives, while other groups have brought. their opinions directly to the County Board. The City Councils of St. Joseph and Avon have also expressed their views in the fonn of resolutions or letters of support advocating snowmobiling in the corridor. SUMMARY OF PUBLIC INPUT A summary of the public input on alternative winter use gathered to date is as follows: · July 17,2002 Open House Comment Forms Responses in favor of snowmobile use on the trail 79 Responses in favor of winter walking and biking on trail 35 Responses commenting on other issues (equestrian, etc) 8 Neutral responses 8 · Petitions Supporting Plowing and Non-motorized Winter Use Signed by adjacent landowners 30 Signed by citizens at-large 228 · EmaillLetter Responses . In favor of snowmobile use on trail 3 In favor of winter walking and biking 11 NeutraVOther (i.e. equestrian use) 6 Chuck Wocken, Parks Director September 23, 2002 . Stearns County Page 4 Insert Figure 2 . - . . Chuck Wocken, Parks Director September 23, 2002 . Stearns County Page 5 PROS/CONS OF ALTERNATIVES Numerous factors can be considered in a pro/con analysis of the alternative trail uses. Criteria that may help in the decision making process could be; 1) aniount of use 2). maintenance cost, 3) impacts to the trail suñace, 4) effects on economic development, 5) impacts to adjacent property owners,·6) system continuity and 7) public opinion. 1. The amount of use this segment of trail may see given the alternatives is difficult, if not impossible, to project. While general national or state demographics may give some broad indication of use levels for the various alternatives, the lack of specific user data for this segment evaluation difficult. It is reasonable to assume that the primary population served by a plowed trail will be students of St. Benedicts and St. Johns and some residents of the communities of St. Joseph and Avon. The groomed snowmobile alternative may see use by a broader geographic area,· drawing from a large portion of Steams County, but exact numbers would be hard to determine without additional data collection. 2. Maintenance costs to be born by the County between the two alternatives vary slightly, _. although in the long tenn, they are unlikely to be a factor. St. Johns University has agreed to help defer some of the costs of a plowed trail by offering to plow the trail for the initial 10 years of use. The County may be obligated to pick up the cost of plowing at the end of this initial period. With the groomed snowmobile trail alternative the County w0':lld likely incur . the initial costs of maintenance. However, the long-tenn costs of maintenance would likely be born by area snowmobile clubs assuming the trail is incorporated in to the State Grant-in-Aid· program. 3. The physical impacts to thetrail suñace·forthe two alternatives also appear to be reasonably consistent. Plowing operations may cause trail scarring, rutting, and deterioration of the trail due to heavy vehicles on the trail during the freeze-thaw cycle. A trail that is maintained for snowmobile use may see impacts such as scarring and rutting from carbide studs and runners, especially at intersections or stop signs. Phase 1 of the Wobegon trail prohibits the use of these items; however, enforcement is difficult and even standard materials may cause damage when accelerating or braking, 4. In tenns of economic development, there could be added benefit from· allowing snowmobile use in the corridor. As noted previously, allowing snowmobile use in the corridor provides an opportunity to draw users from a larger geographic area. It also provides a draw for tourists. Snowmobile trail users are probably more likely to purchase items (gas, food. etc.) from local businesses. The limited numbers of winter users of a pedestrian trail are not as likely to make purchases at local businesses. 5. Environmental impacts, such as noise and air pollution. to the adjacent property owners are a significant consideration. Adjacent land use is primarily agricultural; however, there are a number of homes and natural resources near the corridor. A trail plowed to allow use for winter walking and biking would likely have the least impact to adjacent properties and the environment. In the groomed trail alternative, unauthorized snowmobile use outside the . designated corridor is the primary concern of landowners opposed to the trail. Increased noise and air pollution are also indicated by adjacent owners as primary concerns. . Chuck Wocken, Parks Director September 23, 2002 Stearns County Page 6 · 6. System continuity and consistency with previous planning is another important consideration. While this trail segment is not identified on a County pedestrian system, the W obe&on trail system is designed as a pedestrian and bicycle trail and the primary funding source (Federal TEA-21) is a result of its intent to provide non-motorized transportation opportunities. The TEA-21 application for Phase 3A specifically highlights the connection between the colleges of St. Benedict's and St. John's. Motorized trail use on previous phases is not pennitted during the non-winter months; however, previous phases of the trail do allow snowmobile use. Snowmobile use in the corridor would provide closure to a gap in the Stearns County snowmobile system. COMPRONUSESOLUTION -~ As stated previously, the purpose of this memorandum is to assist Stearns County Parks' staff and Board in establishing a policy for winter maintenance and use of the Avon to St. Joseph segment of the W oOOgon trail. While the broader pool of potential users and potential for economic development appear to give the upper hand to snowmobile use in the corridor there is no clear cut choice in this decision. . A compromise solution may be reached by allowing limited snowmobile use in the corridor (refer to Figure 4). Snowmobiles could be allowed from Avon to some point w'est of Old · Collegeville Road, with the portion from Old Collegeville Road to St. Joseph being plowed for pedestrians and bicycles., This compromise would provide for a pedestrian/bicycle ,connection between the colleges. 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P.. ~_"'. .~~"'tt~-!!~~!¡j""')thlfi CU 'I: ~. ... ,,~ ~..dJ~ -I f ~ : I : : : I I_oJ :. 4follege of Saint Benedict 37 S. College Avenue St. Joseph, MN 56374-2099 September 25, 2002 Greg Reinhart, President First State Bank of Saint Joseph 400 4th Ave NE Saint Joseph MN 56374 Dear Greg, I would like to applaud the Chamber of Commerce and the City of Saint Joseph for their efforts to extend the beautification project from Minnesota Street down along the new College A venue. These projects emphasize the pride and commitment of a strong community. . I am confirming our phone conversation from last week. The College is excited to participate in the beautification project. The College will commit $30,000.00 towards the purchase of lights. In addition, the College will furnish and install additional paving stones to continue the sidewalk design from the East Apartment area to the south border ofthe College property. This area is approximately 7,200 square feet of paving stones. The "in kind" value of the purchase and installation of the paving stones is valued at approximately $30,000.00. The College is especially pleased we were able to participate at this level in this most . worthy venture. Sincerely yours, 1!:dr7Cß Chief Physical Plant/Facilities Management Officer Cc: Mary Lyons, President Larry Hosch, Mayor - City of Saint Joseph Judy Weyrens, Administrator - City of Saint Joseph . Susan Palmer, Chief Financial Officer . 2002 BEAUTIFICATION SUMMARY Project Costs: -Light poles (1) $ 98,830 -Labor for paving stones (2) $ 23,360 -Labor & materials for paving stones (3) $ 30,000 -Purchase paving stone (4) $ 13.632 (6,400 sq.ft. X $2.13 Total $165.822 Donations: (5) -College of St. Benedict (cash donation) $ 30,000 -College of St. Benedict ("in kind") $ 30,000 -Borgert Concrete (6400 sq.ft. x 1.08/sq.ft.(6) 6,912 -Sisters of the Order of St. Benedict $ 24,000 . -Rod & Gun Club $ 600 . -St. Joseph Legion $ 7,500 -St. Joseph Lions Club $ 45,000 -St. Joseph Jaycees $ 10,000 -St. Joseph Chamber of Commerce $ 10.000 Total $164.012 Footnotes: 1) Design Electric $115,000 (Bid) - 16.170 (Conduit paid by Cty. Rd. 121 Project) $ 98,830 2) Heartland Landscaping $23,360 (Bid) 3) CSB "in kind" costs for paving stone $30,000 4) Borgert Concrete retail price for paving stone $13,632 5) All donations are on a 3 year commitment except the Monastery which is a 4 year commitment 6) Borgert donated $1.08/sq. ft. costs of paving stone $6,912 . . Overtime and Callouts September 27 through October 10, 2002 --~ ::!~,. .··A'- . ..... . ,.. .. . ... ··.m..' ...... ... . .. . . ...... . .'.'. ............ . ~..:.:c::;, ... ....~ 10/5/02 2.00 hrs Weekend Work 10/2/02 3.00 hrs Court 10/6/02 2.00 hrs Weekend Work _........ -......... .., - ·'If"kt. .. ','.:'.' __.- .-$'-~ - '-- - .-:','~~),~I"~{ _..'..........~....'m.......................,..... ... ~ ~ - - '" - --~" 9/27/02 1.00 hrs Finish Arrest 9/28/02 2.00 hrs Weekend Work 9/29/02 2.00 hrs Weekend Work - 10/8/02 2.00 hrs Call Out-no water-ash st . . CITY OF ST. JOSEPH 10/11/024:38 PM Page 1 · Council Expenditure Monthly Report Current Period: October 2002 MTD YTD % OBJ OBJ Descr Expense Balance of Budget =UND 101 General DEPART 41110 Council 101 Salaries $16,000.00 $0.00 $9,996.99 $6,003.01 62.48% 104 Taxable Per Diem $1,700.00 $0.00 $1,040.00 $660.00 61.18% 121 PERA Contribution $800.00 $0.00 $558.00 $242.00 69.75% 122 FICA Contributions $992.00 $0.00 $691.92 $300.08 69.75% 125 Medicare Contributi $232.00 $0.00 $162.00 $70.00 69.83% 151 Worker's Compo In $50.00 $0.00 $50.00 $0.00 100.00% 200 Office Supplies $50.00 $0.00 $0.00 $50.00 0.00% 331 Travel & Conferenc $2,000.00 $0.00 $2,221.97 -$221.97 111.10% 361 General Liability In $500.00 $0.00 $500.00 $0.00 100.00% 433 Dues & Subscriptio $9,000.00 $0.00 $6,633.00 $2,367.00 73.70% DEPART 41110 Council $31,324.00 $0.00 $21,853.88 $9,470.12 69.77% DEPART 41120 Legislative Committies 103 Legislative Bodies $5,000.00 $0.00 $3,260.00 $1,740.00 65.20% 151 Worker's Comp. In $75.00 $0.00 $80.00 -$5.00 106.67% 200 Office Supplies $400.00 $0.00 $220.77 $179.23 55.19% 216 Health Community $0.00 $0.00 $1,620.84 -$1,620.84 0.00% 217 Farmers Market $0.00 $150.00 $1,759.87 -$1,759.87 0.00% 331 Travel & Conferenc $800.00 $0.00 $0.00 $800.00 0.00% 340 Advertising $1,000.00 $0.00 . $874.97 $125.03 87.50% 433 Dues & Subscriptio $100.00 $0.00 $0.00 $100.00 0.00% · ....,....,_.._...m..~._'~...__.........m . ...........~.,...,.~._~~...~..__..·.......·.._~.....m...m.·.·.....·..m..m...··..._·.·_~.._.....·,..w, . ... -.,.,.. . .,.......,, PART 41120 Legislative Commit $7,375.00 $150.00 $7,816.45 -$441.45 105.99% DEPART 41130 Ordinance & Proceedings 210 Operating Supplies $100.00 $0.00 $0.00 $100.00 0.00% 304 Legal Fees $500.00 $0.00 $266.00 $234.00 - 53.20% 322 Postage $200.00 $0.00 $100.00 $100.00 50.00% 340 Advertising $700.00 $0.00 $387.13 $312.87 55.30% DEPART 41130 Ordinance & Proce $1,500.00 $0.00 $753.13 $746.87 50.21 % DEPART 41310 Mayor 101 Salaries $7,500.00 $0.00 $4,720.00 $2,780.00 62.93% 104 Taxable Per Diem $700.00 $0.00 $320.00 $380.00 45.71% 121 PERA Contribution $350.00 $0.00 $252.00 $98.00 72.00% 122 FICA Contributions $425.00 $0.00 $312.48 $112.52 73.52% 125 Medicare Contributi $125.00 $0.00 $73.08 $51.92 58.46% 151 Worker's Compo In $15.00 $0.00 $17.00 -$2.00 113.33% 200 Office Supplies $0.00 $0.00 $34.70 -$34.70 0.00% 331 Travel & Conferenc $1,200.00 $0.00 $944.70 $255.30 78.73% 361 General Liability In $50.00 $0.00 $50.00 $0.00 100.00% 433 Dues & Subscriptio $150.00 $0.00 $130.00 $20.00 86.67% ms~=-'=-.-.v~,-.-.N=~.-N~-___q,____._m'_~_._._'~~7'._=-__~__W~_'_A_ .... ........,·"N.V'_·'_7_·_·_·_=·_~=N=N=N ===-__.__,,_~____,~. . ""v_·_·_·~_·_·_·_~_~==,~-.-NA-'N__·_>___·A__·N _v_·_·_v_w.W,·'_7nW~W·-~7__A_U__"._______~·.V~ ..... .., ..y,.... "·'·W".WH-A---· DEPART 41310 Mayor $10,515.00 $0.00 $6,853.96 $3,661.04 65.18% DEPART 41410 Elections 101 Salaries $0.00 $0.00 $433.38 -$433.38 0.00% 121 PERA Contribution $0.00 $0.00 $23.95 -$23.95 0.00% 122 FICA Contributions $0.00 $0.00 $24.23 -$24.23 0.00% 125 Medicare Contributi $0.00 $0.00 $5.68 -$5.68 0.00% 131 Health Insurance $0.00 $0.00 $93.94 -$93.94 0.00% 132 Dental Insurance $0.00 $0.00 $7.97 -$7.97 0.00% · 133 Life Insurance $0.00 $0.00 $1.77 -$1.77 0.00% 136 Health Club Premiu $0.00 $0.00 $2.33 -$2.33 0.00% 210 Operating Supplies $500.00 $0.00 $430.20 $69.80 86.04% 300 Professional Servic $2,500.00 $72.43 $2,192.93 $307.07 87.72% 306 Professional SErvic $8,612.00 $0.00 $1,855.51 $6,756.49 21.55% 331 Travel & Conferenc $0.00 $0.00 $61 .69 -$61.69 0.00% 340 Advertising $750.00 $0.00 $244.81 $505.19 32.64% CITY OF ST. JOSEPH 10/11/02 4:38 PM Page 2 Council Expenditure Monthly Report . Current Period: October 2002 MTD YTD % OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget 580 Other Equipment -$4,862.00 $0.00 $0.00 -$4,862.00 0.00% ---- - --.---- --- ---- .- --~-_..- DEPART 41410 Elections $7,500.00 $72.43 $5,378.39 $2,121.61 71.71% DEPART 41430 Salaries & Adminstrative 101 Salaries $77,503.25 $0.00 $48,450.07 $29,053.18 62.51% 121 PERA Contribution $4,085.43 $0.00 $2,352.32 $1,733.11 57.58% 122 FICA Contributions $4,785.20 $0.00 $2,936.06 $1,849.14 61.36% 125 Medicare Contributi $1,123.30 $0.00 $686.68 $436.62 61.13% 131 Health Insurance $7,875.57 $0.00 $2,786.86 $5,088.71 35.39% 132 Dental Insurance $1,000.00 $0.00 $333.54 $666.46 33.35% 133 Life Insurance $200.00 $0.00 $89.88 $110.12 44.94% 134 Disabilty Insurance $900.00 $0.00 $257.26 $642.74 28.58% 136 Health Club Premiu $300.00 $0.00 $104.94 $195.06 34.98% 137 Flex Plan Administr $0.00 $16.25 $290.75 -$290.75 0.00% 151 Worker's Compo In $500.00 $0.00 $871.52 -$371.52 174.30% 200 Office Supplies $2,600.00 $77.47 $3,219.52 -$619.52 123.83% 210 Operatin9 Supplies $700.00 $0.00 $127.45 $572.55 18.21 % 220 Repair and Maint S $4,000.00 $0.00 $3,012.64 $987.36 75.32% 240 Small Tool & Minor $500.00 $0.00 $303.48 $196.52 60.70% 300 Professional Servic $11,329.25 $0.00 $11,109.25 $220.00 98.06% 321 Telephone $2,500.00 $132.28 $1,366.35 $1,133.65 54.65% 322 Postage $2,100.00 $0.00 $2,061.69 $38.31 98.18% 331 Travel & Conferenc $3,000.00 $0.00 $1,227.56 $1,772.44 40.92% 361 General Liability In $1,700.00 $0.00 $1,700.00 $0.00 100.00% . 410 Rentals $100.00 $0.00 $115.82 -$15.82 115.82% 433 Dues & Subscriptio $400.00 $0.00 $226.43 $173.57 56.61 % 435 Books & Pamphlet $250.00 $0.00 $0.00 $250.00 0.00% 570 Office Equipment $1,600.00 $0.00 $4,610.89 -$3,010.89 288.18% 580 Other Equipment $0.00 $0.00 $920.00 -$920.00 0.00% 581 Computer Hardwar $1,500.00 $0.00 $14,205.56 -$ 12, 705.56 947.04% 582 Computer Software $500.00 $0.00 $472.94 $27.06 94.59% DEPART 41430 Salaries & Adminst $131,052.00 $226.00 $ 103,839.46 $27,212.54 79.24% DEPART 41530 Accounting 101 Salaries $35,000.00 $0.00 $27,004.22 $7,995.78 77.15% 121 PERA Contribution $2,176.00 $0.00 $ 1,489.02 $686.98 68.43% 122 FICA Contributions $2,170.00 $0.00 $1,561.62 $608.38 71.96% 125 Medicare Contributi $507.00 $0.00 $365.23 $141.77 72.04% 131 Health Insurance $5,000.00 $0.00 $4,071.69 $928.31 81.43% 132 Dental Insurance $250.00 $0.00 $580.28 -$330.28 232.11% 133 Life Insurance $30.00 $0.00 $72.20 -$42.20 240.67% 134 Disabilty Insurance $352.00 $0.00 $106.76 $245.24 30.33% 136 Health Club Premiu $140.00 $0.00 $92.11 $47.89 65.79% 137 Flex Plan Administr $0.00 $8.75 $149.25 -$149.25 0.00% 200 Office Supplies $750.00 $0.00 $1,300.95 -$550.95 173.46% 215 software support $1,200.00 $0.00 $1,706.92 -$506.92 142.24% 331 Travel & Conferenc $1,000.00 $0.00 $410.88 $589.12 41.09% 340 Advertising $1,100.00 $0.00 $213.68 $886.32 19.43% 430 Miscellaneous $250.00 $0.00 $302.90 -$52.90 121.16% 433 Dues & Subscriptio $100.00 $0.00 $40.00 $60.00 40.00% DEPART 41530 Accounting $50,025.00 $8.75 $39,467.71 $10,557.29 78.90% DEPART 41540 Audit Service 301 Audit & Accounting $9,000.00 $0.00 $8,900.00 $100.00 98.89% . DEPART 41540 Audit Service $9,000.00 $0.00 $8,900.00 $100.00 98.89% DEPART 41550 Assessing 101 Salaries $10,700.00 $0.00 $8,782.32 $1,917.68 82.08% 122 FICA Contributions $664.00 $0.00 $544.49 $119.51 82.00% CITY OF ST. JOSEPH 10/11/024:38 PM Page 3 . Council Expenditure Monthly Report Current Period: October 2002 MTD YTD % OBJ OBJ Descr Exp Balance of 125 Medicare Contributi $155.00 $0.00 $127.37 $27.63 82.17% 200 Office Supplies $150.00 $0.00 $41.63 $108.37 27.75% 331 Travel & Conferenc $100.00 $0.00 $195.00 -$95.00 195.00% 433 Dues & Subscriptio $300.00 $0.00 $312.95 -$12.95 104.32% ·,,····_ymmm~'~-^y.~ P_·"'.·'.Y_·_·J_Y_'Y~m_·mmmm.-.~-.7 p.._._ ···.._~_'''·_·m=·.-'=,^-__._~_~_·__._...~·_·~___·'-"_y_·_·_y,_cwN_·,_......,.~_~_",~y__._·M_y_·_'·_·,_y_V_=_N'H__>_·.,__·m"'_Y_·"_·__·_·_YN_·_Y'_·','.=~__·____·~_______Y_·_w'mm.w'--'_~_~'._.___~.·'~·_W___·,N_~·"'.~_Y ".'w..,-,- ,'_V·-__~_'____________·.c~_m.'^"'·~Y_ DEPART ~ 1550 Assessing $12,069.00 $0.00 $10,003.76 $2,065.24 82.89% DEPART 41610 City Attomey 304 Legal Fees $13,000.00 $0.00 $16,599.22 -$3,599.22 127.69% -=-~~M~".~,.-.-'"'W__~Y___·"_~M.·_M~_"__~" ...·._".___·_._-.,~_~,,·,_v_~,~,'~~h>-."M.-.-~'_P;.~.,,-_~~_.,~~_.~..-.,~".<__..,,_~,~,~.^._.~~_.,~...~.,.._..._ - ,- .. _ _~....h·..·m.' -, _,__.__'. ,., '.>.<. h...... _ e DEPART 41610 City Attomey $13,000.00 $0.00 $16,599.22 -$3,599.22 127.69% DEPART 41910 Planning and Zonning 300 Professional Servic $0.00 $433.73 $7,350.45 -$7,350.45 0.00% 431 Annexation Fee $500.00 $0.00 $311.06 $188.94 62.21 % 449 Property Tax Shari $3,500.00 $0.00 $30,258.56 -$26,758.56 864.53% 451 Joint Planning $100.00 $0.00 $0.00 $100.00 0.00% 452 St. Wendel Sewer $500.00 $0.00 $0.00 $500.00 0.00% __~w_~w^V_,·~~"-h'~="~.-,,,w_____._~v__~~·_,, ....'mh-h·.-.-.-h-.-.·~w -..._____.~__~_·_v«_,__~~_,,~~_==·h-. .-"~_.wr_¥_~v_,~..-.=,-.-.-.-.-.-_·,__.~.-.-~·'..'....W<hL"=~-.~.-. -.-.v.-__.--__.__·_, ,."_~,'~> ·.'.-.··_.·._m_,~~"_"·~^"-='-'-_"". ,,"_"h-"" DEPART 41910 Planning and Zonn $4,600.00 $433.73 $37,920.07 -$33,320.07 824.35% DEPART 41941 Community Center 101 Salaries '$2,000.00 $0.00 $0.00 $2,000.00 0.00% 121 PERA Contribution $105.00 $0.00 $0.00 $105.00 0.00% 122 FICA Contributions $125.00 $0.00 $0.00 $125.00 0.00% . 125 Medicare Contributi $30.00 $0.00 $0.00 $30.00 0.00% 131 Health Insurance $300.00 $0.00 $0.00 $300.00 0.00% 132 Dental Insurance $50.00 $0.00 $0.00 $50.00 0.00% 133 Life Insurance $10.00 $0.00 $0.00 $10.00 0.00% 134 Disabilty Insurance $16.00 $0.00 $0.00 $16.00 0.00% 210 Operating Supplies $300.00 $0.00 $136.87 $163.13 45.62% 220 Repair and Maint S $1,500.00 $0.00 $368.37 $1,131.63 24.56% 300 Professional Servic $600.00 $0.00 $410.56 $189.44 68.43% 321 Telephone $500.00 $45.81 $468.84 $31.16 93.77% 361 General Liability In $700.00 $0.00 $700.00 $0.00 100.00% 381 Electric Utilities $0.00 $354.20 $2,758.86 -$2,758.86 0.00% 383 Gas Utilities $8,000.00 $33.90 $2,407.21 $5,592.79 30.09% DEPART 41941 Community Center $14,236.00 $433.91 $7,250.71 $6,985.29 50.93% DEPART 41942 City Offices 210 Operating Supplies $300.00 $0.00 $50.27 $249.73 16.76% 220 Repair and Maint S $1,500.00 $256.42 $8,747.11 -$7,247.11 583.14% 300 Professional Servic $3,600.00 $979.80 $4,036.35 -$436.35 112.12% 361 General Liability In $700.00 $0.00 $0.00 $700.00 0.00% 381 Electric Utilities $5,000.00 $713.22 $5,856.15 -$856.15 117.12% 383 Gas Utilities $4,000.00 $113.23 $2,775.82 $1,224.18 69.40% 530 Improvements Oth $0.00 $0.00 $3,375.00 -$3,375.00 0.00% ·--_~_·______·~~"____~'~·=·~,,~~.-h~-.~~T~·-___~~_~_~~_...........h='~"-^-~,-__y____.__w_v_~_'=~=-h=-h_'^_^__._'...._~""^~~.-__.-=-~_~_~_'~=~_h_-.'-~~~'~_'~""""_~h-.,,,·. ,·",.-.·,·_.___·,_w_,·H_~,_··_.Y_·hYN DEPART 41942 City Offices $15,100.00 $2,062.67 $24,840.70 -$9,740.70 164.51% DEPART 41943 Facilites and Planning 437 Real Estate Taxes $0.00 $0.00 $78.00 -$78.00 0.00% '·..,.-~.-,^"~_-..-'=·h=-h-__h'V~~__.~____~,____·",~__,_~_~___, ~_V~_wM'_=_"W~~-==_h,·^.·~~~~-~.T~~" '_~V_v_w_v~_'~·A_~_~_'_=_'-'-'-'~h-.~-_~'_·_.-_v_v_____w.,_,~· '~"'WA"',~-.'''_·'._.·.---,- DEPART 41943 Facilites and Plann $0.00 $0.00 $78.00 -$78.00 0.00% DEPART 41946 Community Sign . 230 Repair & Maint $1,300.00 $0.00 $1,050.00 $250.00 80.77% 321 Telephone $0.00 $45.81 $468.84 -$468.84 0.00% 381 Electric Utilities $300.00 $0.00 $0.00 $300.00 0.00% 530 Improvements Oth $600.00 $0.00 $0.00 $600.00 0.00% ·.'-'-.W.-'-h -..,-.., ·...-.·.......-.w.~.-,·..~·~.-,.-.-.-,...-'''''-.w''"Wh -.-.-.....-.-. ·>-,-,-"-,-,-".-y.--.",,·..,w,,,,_·.,.-~-._w.Y_-_.-. ....-..-. ·.¥H..·.-.-.w.¥..~.w.^ v~_-=·.-.·~ -.,,-..____.·.v~_v.v~·W^.·A·.'m~¥hw~·_~-^·A_·' ,.,_. _ ~,._~_'.hW.. ~ <_.0 _ ~~~___~._~-. .H.~~'~ DEPART 41946 Community Sign $2,200.00 $45.81 $1,518.84 $681.16 69.04% DEPART 41950 Cable Access CITY OF ST. JOSEPH 10/11/024:38 PM Page 4 Council Expenditure Monthly Report . Current Period: October 2002 MTD YTD % OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget 103 Legislative Bodies $4,480.00 $1,200.00 $3,340.00 $1,140.00 74.55% 210 Operating Supplies $400.00 $0.00 $126.08 $273.92 31.52% 230 Repair & Maint $500.00 $15.96 $216.97 $283.03 43.39% 580 Other Equipment $1,200.00 $238.70 $3,397.14 -$2,197.14 283.10% - - ~ -- - - - ~ -- , -~ DEPART 41950 Cable Access $6,580.00 $1,454.66 $7,080.19 -$500.19 107.60% DEPART 42120 Crime Control & Investigation 101 Salaries $310,000.00 $0.00 $220,605.99 $89,394.01 71.16% 102 Reservists $1,000.00 $18.05 $379.36 $620.64 37.94% 104 Taxable Per Diem $300.00 $0.00 $0.00 $300.00 0.00% 121 PERA Contribution $28,210.00 $0.00 $19,865.06 $8,344.94 70.42% 122 FICA Contributions $966.00 $0.00 $832.19 $133.81 86.15% 125 Medicare Contributi $4,385.00 $0.00 $3,132.08 $1,252.92 71.43% 131 Health Insurance $31,000.00 $0.00 $21,673.51 $9,326.49 69.91% 132 Dental Insurance $3,600.00 $0.00 $3,128.78 $471.22 86.91 % 133 Life Insurance $500.00 $0.00 $548.36 -$48.36 109.67% 134 Disabilty Insurance $2,000.00 $0.00 $1,191.41 $808.59 59.57% 136 Health Club Premiu $1,008.00 $0.00 $453.42 $554.58 44.98% 137 Flex Plan Administr $0.00 $50.00 $880.00 -$880.00 0.00% 142 Unemploy. Benefit $0.00 50.00 56,285.00 -$6,285.00 0.00% 151 Worker's Compo In $6,500.00 50.00 $7,752.00 -$1,252.00 119.26% 171 Clothing AJlowance $4,500.00 $72.90 52,722.72 $1,777.28 60.50% 200 Office Supplies $1,500.00 $126.17 $2,098.69 -$598.69 139.91% 210 Operating Supplies $3,000.00 $52.50 51,178.84 51,821.16 39.29% . 211 AWAIRE Supplies 5100.00 $0.00 $0.00 $100.00 0.00% 215 software support 52,000.00 $0.00 $12,490.00 -$10,490.00 624.50% 220 Repair and Maint S $3,500.00 $42.50 $1,716.61 $1,783.39 49.05% 240 Small Tool & Minor $500.00 $0.00 $476.48 $23.52 95.30% 300 Professional Servic $1,000.00 50.00 $1,305.20 - -$305.20 130.52% 304 Legal Fees 533,600.00 $0.00 $18,923.78 514,676.22 56.32% 307 Community Policin 5500.00 $0.00 $0.00 5500.00 0.00% 322 Postage 51,000.00 $0.00 $812.09 5187.91 81.21 % 340 Advertising $100.00 $0.00 533.30 $66.70 33.30% 350 Printing 5200.00 $0.00 $0.00 5200.00 0.00% 361 General Liability In $5,000.00 $0.00 55,322.00 -$322.00 106.44% 430 Miscellaneous $100.00 $0.00 $0.00 5100.00 0.00% 433 Dues & Subscriptio $600.00 $512.50 $1,244.75 -$644.75 207.46% 446 License $270.00 $0.00 $352.00 -$82.00 130.37% 570 Office Equipment $600.00 $0.00 5532.50 $67.50 88.75% 580 Other Equipment $400.00 $0.00 $1,822.31 -$1,422.31 455.58% 581 Computer Hardwar $5,000.00 $0.00 $8,119.20 -$3,119.20 162.38% 582 Computer Software $0.00 $0.00 $196.09 -$196.09 0.00% - DEPART 42120 Crime Control & In $452,939.00 $874.62 $346,073.72 $106,865.28 76.41% DEPART 42140 Police Training 210 Operating Supplies $2,000.00 $0.00 $1,266.30 $733.70 63.32% 300 Professional Servic $1,500.00 $0.00 $168.00 $1,332.00 11.20% 331 Travel & Conferenc $1,500.00 $0.00 $573.00 $927.00 38.20% ~ - -- - DEPART 42140 Police Training $5,000.00 $0.00 $2,007.30 $2,992.70 40.15% DEPART 42151 Communication Service 210 Operating Supplies $250.00 $0.00 539.94 $210.06 15.98% 233 Telephone/Radio R $500.00 $0.00 $590.22 -$90.22 118.04% 321 Telephone $5,500.00 $396.16 $5,651.14 -$151.14 102.75% . 580 Other Equipment $400.00 $0.00 $0.00 $400.00 0.00% - ~ DEPART 42151 Communication Se $6,650.00 $396.16 $6,281.30 $368.70 94.46% DEPART 42152 Automotive Services 210 Operating Supplies $10,000.00 $260.61 $9,295.94 $704.06 92.96% CITY OF ST. JOSEPH 10/11/024:38 PM Page 5 . Council Expenditure Monthly Report Current Period: October 2002 MTD YTD % OBJ OBJ Descr Expense Balance of 220 Repair and Maint S $750.00 $4.26 $2,797.60 -$2,047.60 373.01% 550 Motor Vehicles $12,000.00 $1,465.50 $16,287.23 -$4,287.23 135.73% ~.-~-~--~-.-~'_~__"_'~'~--',._~_'___,~",,_.__,,_,.-__~___.._____~_·'_~·H_·U_y_·,_,w~==.............,.,w..."'-.·'A·~~"~_¥_·'_·_=mn_=Y.~·P--'_""~·~·_~_~Y<_~~-'~^~^-~"·.-_·__~_____'nn^'~'_w_~_·m~_-~-~_'-'''''''·rN_·>^W__'_·.~._.'.···Y'V__'' .-~-______ . n.=_,~~~-,-~ DEPART 42152 Automotive Servic $22,750.00 $1,730.37 $28,380.77 -$5,630.77 124.75% DEPART 42401 Building Inspec. Admistration 101 Salaries $1,550.00 $0.00 $0.00 $1,550.00 0.00% 122 FICA Contributions $96.10 $0.00 $96.10 $0.00 100.00% 125 Medicare Contributi $22.48 .$0.00 $22.48 $0.00 100.00% 200 Office Supplies $200.00 $0.00 $294.41 -$94.41 147.21% 304 Legal Fees $200.00 $0.00 $0.00 $200.00 0.00% 311 Inspection Fee $23,331.42 $4,368.46 $52,362.91 -$29,031.49 224.43% 433 Dues & Subscriptio $100.00 $0.00 $0.00 $100.00 0.00% 438 State Sur Charge $5,000.00 $3,066.20 $1,933.80 61.32% DEPART 42401 Building Inspec. Ad $30,500.00 $5,088.53 $55,842.10 -$25,342.10 183.09% DEPART 42500 Emergency Siren 230 Repair & Maint $500.00 $0.00 $577.50 -$77.50 115.50% 300 Professional Servic $300.00 $75.00 $300.00 $0.00 100.00% 326 Fire Siren $100.00 $6.28 $62.80 $37.20 62.80% 331 Travel & Conferenc $1,000.00 $0.00 $590.20 $409.80 59.02% 340 Advertising $100.00 $0.00 $0.00 $100.00 0.00% 580 Other Equipment $2,000.00 $0.00 $0.00 $2,000.00 0.00% u~-·-m____·~_'_A_.7_______ _'___'_'___~n_'_"_'___'_'_~_=_'_'_'_'_'_____~_'_"__""_·_'_'_v_· . ·-"-"_W_"_"_~_W_'_'_~_'=='_~==_nNh_~_m.,_.__,_^_ -u'-'_v' "'_"'m_'_'_~=~w~_~_,"n_~'_'._____'__._~".'.'_=_._'m.'.¥_._w~-,~,-~_^_____~._______,____._._w_._y_~=_.~~,~_~__._, ,_._~_,._...,.. .. "-'.~'~_W.·____A.___._..·_'Y.·.'....=_.".W. .PART 42500 Emergency Siren $4,000.00 $81.28 $1,530.50 $2,469.50 38.26% DEPART 42610 Signal Lights 386 Street Lighting $500.00 $21.40 $192.93 $307.07 38.59% DEPART 42610 Signal Lights $500.00 $21.40 $192.93 $307.07 38.59% DEPART 42700 Animal Control 210 Operating Supplies $100.00 $0.00 $71.49 $28.51 71.49% 300 Professional Servic $700.00 $40.00 $960.00 -$260.00 137.14% DEPART 42700 Animal Control $800.00 $40.00 $1,031.49 -$231.49 128.94% DEPART 43120 Street Maintanence 101 Salaries $66,000.00 $0.00 $54,605.18 $11,394.82 82.74% 121 PERA Contribution $3,650.00 $0.00 $2,864.53 $785.47 78.48% 122 FICA Contributions $4,092.00 $0.00 $3,192.63 $899.37 78.02% 125 Medicare Contributi $957.00 $0.00 $746.73 $210.27 78.03% 131 Health Insurance $12,000.00 $0.00 $8,018.80 $3,981.20 66.82% 132 Dental Insurance $900.00 $0.00 $854.07 $45.93 -94.90% 133 Life Insurance $300.00 $0.00 $119.56 $180.44 39.85% 134 Disabilty Insurance $500.00 $0.00 $387.16 $112.84 77.43% 136 Health Club Premiu $140.00 $0.00 $132.72 $7.28 94.80% 137 Flex Plan Administr $0.00 $8.75 $149.25 -$149.25 0.00% 151 Worker's Comp. In $1,500.00 $0.00 $1,654.00 -$154.00 110.27% 171 Clothing Allowance $600.00 $26.61 $326.55 $273.45 54.43% 200 Office Supplies $200.00 $0.00 $0.00 $200.00 0.00% 210 Operating Supplies $6,500.00 $96.04 $6,624.60 -$124.60 101.92% 212 Safety Program $1,500.00 $0.00 $721.31 $778.69 48.09% 220 Repair and Maint S $7,000.00 $242.67 $4,058.84 $2,941.16 57.98% 230 Repair & Maint $0.00 $0.00 $611.55 -$611.55 0.00% . 240 Small Tool & Minor $600.00 $0.00 $0.00 $600.00 0.00% 300 Professional Servic $100.00 $0.00 $0.00 $100.00 0.00% 321 Telephone $600.00 $28.35 $292.95 $307.05 48.83% 331 Travel & Conferenc $200.00 $0.00 $0.00 $200.00 0.00% 340 Advertising $100.00 $0.00 $50.02 $49.98 50.02% 361 General Liability In $6,100.00 $0.00 $5,894.00 $206.00 96.62% 381 Electric Utilities $1,300.00 $51.73 $1,213.37 $86.63 93.34% 383 Gas Utilities $5,000.00 $53.70 $1,720.87 $3,279.13 34.42% CITY OF ST. JOSEPH 10/11/024:38 PM Page 6 Council Expenditure Monthly Report · Current Period: October 2002 MTD YTD % OBJ OBJ Descr BudgetExp Expense Expense Balance of Budget - ---- --- 384 Refuse Disposal $100.00 $0.00 $0.00 $100.00 0.00% 410 Rentals $1,600.00 $134.00 $1,534.00 $66.00 95.88% 433 Dues & Subscriptio $100.00 $0.00 $59.16 $40.84 59.16% 446 License $100.00 $0.00 $172.62 -$72.62 172.62% 520 Buildings & Structu $10,000,00 $0.00 $2,430.13 $7,569.87 24.30% 530 Improvements Oth $3,200.00 $0.00 $0.00 $3,200.00 0.00% 550 Motor Vehicles $3,200.00 $0.00 $0.00 $3,200.00 0.00% 580 Other Equipment $14,400,00 $0.00 $133,158,19 -$118,758.19 924.71% --- --~ - . .. - DEPART 43120 Street Maintanenc $152,539.00 $641.85 $231,592,79 -$79,053.79 151.83% DEPART 43121 Industrial Development 303 Engineering Fee $2,000.00 $0.00 $0,00 $2,000.00 0.00% 304 Legal Fees $1,000.00 $0.00 $601.50 $398.50 60.15% DEPART 43121 Industrial Develop $3,000.00 $0.00 $601.50 $2,398.50 20.05% DEPART 43125 Ice & Snow Removal 101 Salaries $21,000.00 $0.00 $15,109.89 $5,890.11 71.95% 121 PERA Contribution $1,161.00 $0.00 $830.56 $330.44 71.54% 122 FICA Contributions $1,302.00 $0.00 $894.56 $407.44 68.71% 125 Medicare Contributi $305.00 $0.00 $209.22 $95.78 68.60% 131 Health Insurance $2,500.00 $0.00 $1,820.72 $679.28 72.83% 132 Dental Insurance $300.00 $0.00 $224.45 $75.55 74.82% 133 Life Insurance $40.00 $0.00 $30.14 $9.86 75.35% · 134 Disabilty Insurance $70.00 $0,00 $102.05 -$32.05 145.79% 136 Health Club Premiu $0.00 $0.00 $32.26 -$32.26 0.00% 210 Operating Supplies $9,000.00 $0.00 $8,037.89 $962.11 89,31% 220 Repair and Maint S $9,500.00 $0.00 $1,272.19 $8,227.81 13.39% 300 Professional Servic $1,500.00 $0.00 $1,395.00 $105.00 93.00% 410 Rentals $2,000.00 $0.00 $1,215.00 $785.00 60.75% 580 Other Equipment $8,000.00 $0.00 $65,572.60 -$57,572.60 819.66% DEPART 43125 Ice & Snow Remov $56,678.00 $0.00 $96,746.53 -$40,068.53 170.70% DEPART 43131 Engineering Fee 303 Engineering Fee $17,000.00 SO.OO $93,382.50 -$76,382.50 549.31% - -- DEPART 43131 Engineering Fee $17,000.00 $0.00 $93,382,50 -$76,382.50 549.31% DEPART 43160 Street Lighting 230 Repair & Maint $250,00 $0.00 $16.46 $233.54 6.58% 386 Street Lighting $30,000.00 $1,623.77 $19,913.78 $10,086.22 66.38% 530 Improvements Oth $1,200.00 $0.00 $0.00 $1,200.00 0.00% DEPART 43160 Street Lighting $31,450.00 $1,623.77 $19,930,24 $11,519.76 63.37% DEPART 43220 Street Cleaning 101 Salaries $4,000.00 $0.00 $2,770.22 $1,229.78 69.26% 121 PERA Contribution $207.00 $0.00 $152.34 $54.66 73.59% 122 FICA Contributions $248.00 $0.00 $164.31 $83.69 66.25% 125 Medicare Contributi $58.00 $0.00 $38.44 $19.56 66,28% 131 Health Insurance $500.00 $0.00 $424.57 $75.43 84.91 % 132 Dental Insurance $75.00 $0.00 $54.31 $20.69 72.41% 133 Life Insurance $15.00 $0.00 $6.41 $8.59 42.73% 134 Disabilty Insurance $38.00 $0.00 $23,65 $14.35 62.24% 136 Health Club Premiu $0.00 $0.00 $6.95 -$6.95 0.00% 210 Operating Supplies $2,000.00 $0.00 $346.49 $1,653.51 17 .32% · 220 Repair and Maint S $4,000.00 $0.00 $1,034.95 $2,965.05 25.87% 331 Travel & Conferenc $100,00 $0.00 $0.00 $100.00 0.00% 580 Other Equipment $2,000.00 $0.00 $0.00 $2,000.00 0.00% - DEPART 43220 Street Cleaning $13,241.00 $0.00 $5,022.64 $8,218.36 37.93% CITY OF ST. JOSEPH 10/11/024:38 PM Page 7 . Council Expenditure Monthly Report Current Period: October 2002 MTD YTD % OBJ OBJ Descr Expense Balance of Budget DEPART 45120 Participant Recreation 101 Salaries $13,000.00 $0.00 $7,923.52 $5,076.48 60.95% 122 FICA Contributions $806.00 $0.00 $491.26 $314.74 60.95% 125 Medicare Contributi $188.00 $0.00 $114.88 $73.12 61.11 % 151 Worker's Comp. In $100.00 $0.00 $100.00 $0.00 100.00% 210 Operating Supplies $2,000.00 $0.00 $4,136.33 -$2,136.33 206.82% 240 Small Tool & Minor $400.00 $0.00 $320.94 $79.06 80.24% 300 Professional Servic $2,000.00 $0.00 $1,438.02 $561.98 71.90% 330 Transportation $1,500.00 $0.00 $597.00 $903.00 39.80% 340 Advertising $100.00 $0.00 $175.93 -$75.93 175.93% 361 General Liability In $500.00 $0.00 $500.00 $0.00 100.00% 410 Rentals $0.00 $0.00 $72.00 -$72.00 0.00% '___Y_V_~_v_'A~___~_v'_'_____'v_v_'v_W,,_,~~'_'_____"____.~v__,__.__v_____"__v___v_~~~_____,____~..<_·_'h~~~~'~=.~,~ ._AW_V______~· y._w,.·x_v~w,.,~~·.~'·.~'-.-^-~-._'~~___·__A'_'·'_'~'_'" ,_ 'A_ _~_w__·_·__,,,·.._'A·,'~.. DEPART 45120 Participant Recreat $20,594.00 $0.00 $15,869.88 $4,724.12 77.06% DEPART 45123 Ball Park and Skating Rink 101 Salaries $3,000.00 $0.00 $1,936.00 $1,064.00 64.53% 122 FICA Contributions $186.00 $0.00 $120.03 $65.97 64.53% 125 Medicare Contributi $44.00 $0.00 $28.07 $15.93 63.80% 151 Worker's Compo In $50.00 $0.00 $50.00 $0.00 100.00% 210 Operating Supplies $200.00 $0.00 $0.00 $200.00 0.00% 220 Repair and Maint S $500.00 $0.00 $364.16 $135.84 72.83% 381 Electric Utilities $1,000.00 $22.31 $391.95 $608.05 39.20% 410 Rentals $200.00 $0.00 $0.00 $200.00 0.00% .PART 45123 Ball Park and Skati $5,180.00 $22.31 $2,890.21 $2,289.79 55.80% DEPART 45125 Recreation Association 101 Salaries $0.00 $0.00 $3,863.40 -$3,863.40 0.00% 122 FICA Contributions $0.00 $0.00 $237.81 -$237.81 0.00% 125 Medicare Contributi $0.00 $0.00 $55.62 -$55.62 0.00% 151 Worker's Compo In $0.00 $0.00 -$43.46 $43.46 0.00% 300 Professional Servic $0.00 $0.00 $236.10 -$236.10 0.00% 530 Improvements Oth $0.00 $0.00 $581.61 -$581.61 0.00% DEPART 45125 Recreation Associ $0.00 $0.00 $4,931.08 -$4,931.08 0.00% DEPART 45201 Maint Shop 210 Operating Supplies $2,200.00 $0.00 $801.70 $1,398.30 36.44% 220 Repair and Maint S $1,025.00 $1,129.73 $2,697.83 -$1,672.83 263.20% 240 Small Tool & Minor $500.00 $0.00 $240.56 $259.44 48.11 % 321 Telephone $1,600.00 $130.78 $1,326.90 $273.10 82.93% 381 Electric Utilities $800.00 $34.48 $337.74 $462.26 42.22% 383 Gas Utilities $2,600.00 $18.38 $880.46 $1,719.54 33.86% 410 Rentals $100.00 $0.00 $0.00 $100.00 0.00% 580 Other Equipment $2,000.00 $0.00 $0.00 $2,000.00 0.00% DEPART 45201 Maint Shop $10,825.00 $1,313.37 $6,285.19 $4,539.81 58.06% DEPART 45202 Park Areas 101 Salaries $43,000.00 $0.00 $36,776.85 $6,223.15 85.53% 121 PERA Contribution $2,378.00 $0.00 $1,706.58 $671.42 71.77% 122 FICA Contributions $2,666.00 $0.00 $2,109.86 $556.14 79.14% 125 Medicare Contributi $625.00 $0.00 $493.45 $131.55 78.95% 131 Health Insurance $4,000.00 $0.00 $4,825.41 -$825.41 120.64% 132 Dental Insurance $600.00 $0.00 $606.78 -$6.78 101.13% . 133 Life Insurance $100.00 $0.00 $76.29 $23.71 76.29% 134 Disabilty Insurance $300.00 $0.00 $225.38 $74.62 75.13% 136 Health Club Premiu $140.00 $0.00 $108.98 $31.02 77.84% 137 Flex Plan Administr $0.00 $16.25 $290.75 -$290.75 0.00% 151 Worker's Compo In $1,300.00 $0.00 $1,932.00 -$632.00 148.62% 171 Clothing Allowance $450.00 $26.61 $326.54 $123.46 72.56% 210 Operating Supplies $8,000.00 $96.04 $6,518.22 $1,481.78 81.48% CITY OF ST. JOSEPH 10/11/024:39 PM Page 8 Council Expenditure Monthly Report · Current Period: October 2002 MTD YTD % OBJ OBJ Descr BudgetExp Expense Expense Balance of Budget 212 Safety Program $1,000.00 $0.00 $305.55 $694.45 30.56% 220 Repair and Maint S $4,500.00 $689.47 $5,541.40 -$1,041.40 123.14% 240 Small Tool & Minor $600.00 $0.00 $0.00 $600.00 0.00% 321 Telephone $200.00 $56.70 $373.72 -$173.72 186.86% 340 Advertising $100.00 $0.00 $0.00 $100.00 0.00% 361 General Liability In $1,200.00 $0.00 $1,425.00 -$225.00 118.75% 381 Electric Utilities $1,100.00 $140.18 $820.49 $279.51 74.59% 384 Refuse Disposal $2,000.00 $209.67 $1,111.25 $888.75 55.56% 415 Other Equipment R $500.00 $0.00 $0.00 $500.00 0.00% 433 Dues & Subscriptio $100.00 $0.00 $0.00 $100.00 0.00% 446 License $50.00 $0.00 $32.62 $17.38 65.24% 530 Improvements Oth $1,500.00 $0.00 $99.98 $1,400.02 6.67% 540 Heavy Machinery $5,600.00 $0.00 $0.00 $5,600.00 0.00% 580 Other Equipment $6,000.00 $0.00 $6,682.83 -$682.83 111.38% DEPART 45202 Park Areas $88,009.00 $1,234.92 $72,389.93 $15,619.07 82.25% DEPART 45203 Park Board 531 Park Development $17,950.00 $127.80 $13,833.47 $4,116.53 77 .07% 532 Tree Fund $1,500.00 $0.00 $276.90 $1,223.10 18.46% 533 Northland Park Dev $7,000.00 $0.00 $1,864.33 $5,135.67 26.63% .- - DEPART 45203 Park Board $26,450.00 $127.80 $15,974.70 $10,475.30 60.40% DEPART 46102 Shade Tree Disease Control · 210 Operating Supplies $75.00 $0.00 $0.00 $75.00 0.00% 331 Travel & Conferenc $100.00 $0.00 $0.00 $100.00 0.00% DEPART 46102 Shade Tree Diseas $175.00 $0.00 $0.00 $175.00 0.00% DEPART 492-00 Communty Support 361 General Liability In $300.00 $0.00 $300.00 $0.00 - 100.00% 430 Miscellaneous $9,000.00 $0.00 $3,500.00 $5,500.00 38.89% DEPART 49200 Communty Suppor $9,300.00 $0.00 $3,800.00 $5,500.00 40.86% DEPART 49300 Other Financing Uses 432 Team Building $500.00 $0.00 $437.70 $62.30 87.54% DEPART 49300 Other Financing U $500.00 $0.00 $437.70 $62.30 87.54% DEPART 49305 Fire Protection 300 Professional Servic $57,927.00 $0.00 $45,111.93 $12,815.07 77 .88% DEPART 49305 Fire Protection $57,927.00 $0.00 $45,111.93 $12,815.07 77.88% FUND 101 General $1,332,083.00 $18,084.34 $1,356,461.40 -$24,378.40 101.83% FUND 105 Fire Fund DEPART 42210 Fire Administration 101 Salaries $3,500.00 $0.00 $0.00 $3,500.00 0.00% 103 Legislative Bodies $120.00 $0.00 $0.00 $120.00 0.00% 121 PERA Contribution $175.00 $0.00 $0.00 $175.00 0.00% 122 FICA Contributions $225.00 $0.00 $0.00 $225.00 0.00% 125 Medicare Contributi $250.00 $0.00 $0.00 $250.00 0.00% 151 Worker's Camp. In $4,500.00 $0.00 $3,046.00 $1,454.00 67.69% 200 Office Supplies $400.00 $0.00 $407.05 -$7.05 101.76% 215 software support $600.00 $0.00 $595.00 $5.00 99.17% · 220 Repair and Maint S $200.00 $0.00 $305.46 -$105.46 152.73% 301 Audit & Accounting $6,000.00 $0.00 $0.00 $6,000.00 0.00% 304 Legal Fees $500.00 $0.00 $160.00 $340.00 32.00% 305 Medical & Dental $1,000.00 $2,560.50 $4,053.01 -$3,053.01 405.30% 322 Postage $200.00 $0.00 $20.00 $180.00 10.00% 340 Advertising $80.00 $0.00 $384.40 -$304.40 480.50% CITY OF ST. JOSEPH 10/11/024:39 PM Page 9 . Council Expenditure Monthly Report Current Period: October 2002 MTD YTD % OBJ OBJ Descr Balance of 432 Team Building $800.00 $0.00 $800.00 $0.00 100.00% 446 License $100.00 $0.00 $0.00 $100.00 0.00% 581 Computer Hardwar $1,000.00 $0.00 $0.00 $1,000.00 0.00% 582 Computer Software ~",_w_"~,,_,w~~g~:,~~,,w.w,,__ww."mw._.w.~.O.O~,.~_w."w,w~"w_.~~:g~.,~w_,wmw..~~w~~:~~w.m.'. .,......'ww~:g.~o~~, DEPART 42210 Fire Administration $20,150.00 $2,560.50 $9,770.92 $10,379.08 48.49% DEPART 42220 Fire Fighting 101 Salaries $42,000.00 $0.00 $18,640.00 $23,360.00 44.38% 122 FICA Contributions $2,604.00 $0.00 $1,155.68 $1,448.32 44.38% 125 Medicare Contributi $609.00 $0.00 $270.32 $338.68 44.39% 210 Operating Supplies $1,800.00 $22.64 $1,230.48 $569.52 68.36% 211 AWAIRE SupplieS $400.00 $0.00 $0.00 $400.00 0.00% 220 Repair and Maint S $1,800.00 $0.00 $3,466.54 -$1,666.54 192.59% 240 Small Tool & Minor $1,000.00 $0.00 $1,109.95 -$109.95 111.00% 361 General Liability In $15,000.00 $0.00 $15,310.75 -$310.75 102.07% 384 Refuse Disposal $700.00 $50.61 $506.10 $193.90 72.30% 447 State Aid Reimburs $20,000.00 $28,343.00 $28,343.00 -$8,343.00 141.72% 448 Pension Relief Fire $5,000,00 $12,634.00 $12,634.00 -$7,634.00 252.68% 580 Other Equipment $18,000.00 $0.00 $405,866.74 -$387,866.74 2254.82% 584 Equipment Reserv $10,000.00 $0.00 $0.00 $10,000.00 0.00% 585 Firefighter Equipme $10,000.00 $0.00 $3,230.08 $6,769.92 32.30% W__'·'~~'~=~=·~~·~'~~_~=.~=~__,_^_^_~_~_,__~_q_^_.=^__","",.y__~_~~__._.__,._~~,,~.~,~,·..=-N^~W._~.y~."'_v~w_"~"=_~m~~'''·=W.w.~·~_____N.___.'____W_~_'_~·~~-='·^~.__.__.._~ w_.,____,"~_" ,w,,_w_~~," DEPART 42220 Fire Fighting $128,913.00 $41,050.25 $491,763.64 -$362,850.64 381.47% .PART 42240 Fire Training 104 Taxable Per Diem $2,500.00 $0.00 $480.00 $2,020.00 19.20% 122 FICA Contributions $155.00 $0.00 $35.96 $119.04 23.20% 125 Medicare Contributi $37.00 $0.00 $8.41 $28.59 22.73% 331 Travel & Conferenc $3;750.00 $0.00 $2,247.97 $1,502.03 59.95% 433 Dues & Subscriptio $1,000.00 $0.00 $615.00 $385.00 61.50% 443 Personnel Training $5,000.00 $0.00 $3,726.25 $1,273.75 74.53% DEPART 42240 Fire Training $12,442.00 $0.00 $7,113.59 $5,328.41 57.17% DEPART 42250 Fire Communications 230 Repair & Maint $500.00 $0.00 $401.38 $98.62 80.28% 321 Telephone $1,400.00 $92.46 $963.50 $436.50 68.82% 580 Other Equipment $1,000.00 $0.00 $1,399.42 -$399.42 139.94% DEPART 42250 Fire Communicatio $2,900.00 $92.46 $2,764.30 $135.70 95.32% DEPART 42260 Fire Repair Service 220 Repair and Maint S $1,500.00 $22.24 $129.46 $1,370.54 8.63% DEPART 42260 Fire Repair Service $1,500.00 $22.24 $129.46 $1,370.54 8.63% DEPART 42270 Medical Services 210 Operating Supplies $500.00 $0.00 $137.68 $362.32 27.54% 230 Repair & Maint $600.00 $177.69 $177.69 $422.31 29.62% 580 Other Equipment $500.00 $0.00 $500.00 0.00% DEPART 42270 Medical Services $1,600.00 $177.69 $315.37 $1,284.63 19.71% DEPART 42280 Fire Station and Building 220 Repair and Maint S $5,000.00 $0.00 $2,645.25 $2,354.75 52.91% 300 Professional Servic $1,000.00 $0.00 $0.00 $1,000.00 0.00% . 381 Electric Utilities $4,500.00 $395.21 $3,414.02 $1,085.98 75.87% 383 Gas Utilities $5,000.00 $31.93 $2,328.80 $2,671.20 46.58% 530 Improvements Oth $500.00 $0.00 $0.00 $500.00 0.00% DEPART 42280 Fire Station and Bu $16,000.00 $427.14 $8,388.07 $7,611.93 52.43% DEPART 42281 Community Room 210 Operating Supplies $0.00 $39.14 $39.14 -$39.14 0.00% CITY OF ST. JOSEPH 10/11/024:39 PM Page 10 Council Expenditure Monthly Report . Current Period: October 2002 MTD YTD % OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget DEPART 42281 Community Room $0.00 $39.14 $39.14 -$39.14 0.00% FUND 105 Fire Fund $183,505.00 $44,369.42 $520,284.49 -$336,779.49 283.53% FUND 115 Fire Station Facility DEPART 41943 Facilites and Planning 430 Miscellaneous $0.00 $0.00 $342.00 -$342.00 0.00% DEPART 41943 Facilites and Plann $0.00 $0.00 $342.00 -$342.00 0.00% DEPART 42280 Fire Station and Building 300 Professional Servic $0.00 $0.00 $100.00 -$100.00 0.00% .- ---~.- --- -- ---- DEPART 42280 Fire Station and Bu $0.00 $0.00 $100.00 -$100.00 0.00% - -- -. --- -- - FUND 115 Fire Station Facility $0.00 $0.00 $442.00 -$442.00 0.00% FUND 150 Economic Development DEPART 46500 Economic Development Authority 103 Legislative Bodies $700.00 $0.00 $0.00 $700.00 0.00% 151 Worker's Compo In $30.00 $0.00 $30.00 $0.00 100.00% 200 Office Supplies $500.00 $0.00 $280.09 $219.91 56.02% 300 Professional Servic $20,000.00 $1,593.97 $17,670.46 $2,329.54 88.35% 303 Engineering Fee $2,000.00 $0.00 $20.00 $1,980.00 1.00% . 304 Legal Fees $1,000.00 $0.00 $0.00 $1,000.00 0.00% 321 Telephone $1,200.00 $69.55 $717.74 $482.26 59.81% 322 Postage $200.00 $0.00 $198.14 $1.86 99.07% 327 Tax Increment Cert $0.00 $0.00 $8,996.73 -$8,996.73 0.00% 331 Trave1 & Conferenc $500.00 $0.00 $0.00 $500.00 0.00% 340 Advertising $500.00 $0.00 $47.00 $453.00 9.40% 433 Dues & Subscriptio $8,500.00 $0.00 $7,550.00 $950.00 88.82% 582 Computer Software $0.00 $0.00 $500.00 -$500.00 0.00% - -- - - -- --- DEPART 46500 Economic Develop $35,130.00 $1,663.52 $36,010.16 -$880.16 102.51 % FUND 150 Economic Development $35,130.00 $1,663.52 $36,010.16 -$880.16 102.51% FUND 225 DARE DEPART 42155 DARE Program 210 Operating Supplies $0.00 $0.00 $355.00 -$355.00 0.00% DEPART 42155 DARE Program $0.00 $0.00 $355.00 -$355.00 0.00% FUND 225 DARE $0.00 $0.00 $355.00 -$355.00 0.00% FUND 308 '92 Improvement Bonds DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $15,000.00 $0.00 $0.00 $15,000.00 0.00% 611 Bond Interest $6,635.00 $0.00 $3,317.50 $3,317.50 50.00% - - - DEPART 47100 Bond Payment (P $21,635.00 $0.00 $3,317.50 $18,317.50 15.33% FUND 308 '92 Improvement Bonds $21,635.00 $0.00 $3,317.50 $18,317.50 15.33% FUND 309 '92-A Improvement-Water Storag . DEPART 47100 Bond Payment (P & I) 600 Debt Seivice - Prin $45,000.00 $0.00 $0.00 $45,000.00 0.00% 611 Bond Interest $11,243.00 $0.00 $5,621.25 $5,621.75 50.00% - - - DEPART 47100 Bond Payment (P $56,243.00 $0.00 $5,621.25 $50,621.75 9.99% CITY OF ST. JOSEPH 10/11/02 4:39 PM Page 11 . Council Expenditure Monthly Report Current Period: October 2002 MTD YTD % OBJ OBJ Descr Balance of UNO 309 '92-A Improvement-Water Sto $56,243.00 $0.00 $5,621.25 $50,621.75 9.99% UNO 312 East Minnesota - Utility Impro DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $35,000.00 $0.00 $0.00 $35,000.00 0.00% 611 Bond Interest $15,310.00 $0.00 $7,655.00 $7,655.00 50.00% DEPART 47100 Bond Payment (P $50,310.00 $0.00 $7,655.00 $42,655.00 15.22% UNO 312 East Minnesota - Utility Impro $50,310.00 $0.00 $7,655.00 $42,655.00 15.22% UNO 314 '96 Water Filtration Improv DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $25,000.00 $0.00 $0.00 $25,000.00 0.00% 611 Bond Interest $39,655.00 $0.00 $19,215.00 $20,440.00 48.46% DEPART 47100 Bond Payment (P $64,655.00 $0.00 $19,215.00 $45,440.00 29.72% UNO 314 '96 Water Filtration Improv $64,655;00 $0.00 $19,215.00 $45,440.00 29.72% -UNO 315 '96 East MN Street Improvement DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $75,000.00 $0.00 $0.00 $75,000.00 0.00% _ 611 Bond Interest $52,175.00 $0.00 $26,087.50 $26,087.50 50.00% ~-_~_ ,____v_~'·_e_~~'~~_~=.~~"'·~·~='" =_~~,._.,___~~__,,~~__,,_,=_~'~.=^_._^ =_^_________._.,~,.=~=~~.-~-~-__H_______v_'w__._'"~'"~-.,..~~ ,_··.·____A______·_w_·.·.w_,~,,^,~,,~-~,,-.-..·.".._,,_____ ___ "'^ '^h·.-.·--"~ . ~'.^^.A ._, EPART 47100 Bond Payment (P $127,175.00 $0.00 $26,087.50 $101,087.50 20.51% '-,WA,'.'._._ _A____·"_V_,~_______,,_v_v_·_c,~_'.'~~~"~-.=·^·.-~-A-.-_._^_~_ ,_._._.____~_w_~,~,·=yN~,,-~~-.-..>..-^--A __m_'''_W~"^·=-~~-~v.'_.__, ·,"Av.._v___,___,_~_'·_"M^_.'" ^-,,-,-..~,.___~_ ,-,-._,-"." ·UND 315 '96 East MN Street Improvem $127,175.00 $0.00 $26,087.50 $101,087.50 20.51% ·UND 317 Fire Facility, 1997 DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $45,000.00 $0.00 $0.00 $45,000.00 0.00% 611 Bond Interest $58,055.00 $0.00 $29,027.50 $29,027.50 50.00% 621 Finacining Agent F $0.00 $0.00 $1,500.00 -$1,500.00 0.00% DEPART 47100 Bond Payment (P $103,055.00 $0.00 $30,527.50 $72,527.50 29.62% =UND 317 Fire Facility, 1997 $103,055.00 $0.00 $30,527.50 $72,527.50 29.62% =UND 319 '98 Street Improvement DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $30,000.00 $0.00 $0.00 $30,000.00 0.00% 611 Bond Interest $21,988.00 $0.00 $10,993.75 $10,994.25 50.00% '~___~~·~~·~W^~-==~=-"'""_._"'~_^~v._.y^·..'~A_"__'~~_,,~·^____~....,,~_~~~-,.V^-~-.-4~'-'_?Ay_______,_~~'~~.=-^·~-.,,^__A"^_A__y__W"~·_,='^~~_.·._.,·^.·__.·^_'_~_._A_^'·.'_WA'_~'_W___V^,"^",,,, _y_".' ~m.^w-·_M·___·_·_,_·_____W^,·,,' DEPART 47100 Bond Payment (P $51,988.00 $0.00 $10,993.75 $40,994.25 21.15% <_v_~_____V___y.,,~~~~.._,~~-~'~~~=.^.= -.-.-__~_^'_____,·~.".._'_.__'m__~___~_.~.~,....,,·~,"'""~___~__,_^w"_·_.w_~<_,·..._~=,~^_.~.^"_____A_A.V___V______w_,~'^,.·..',~M·",._.^^_^·"A·.·_·_·._A'__·__·_·, u,~....^^' =UND 319 '98 Street Improvement $51,988.00 $0.00 $10,993.75 $40,994.25 21.15% =UND 321 Joseph Street Improvement DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $70,000.00 $0.00 $0.00 $70,000.00 0.00% 611 Bond Interest $59,726.00 $0.00 $29,863.14 $29,862.86 50.00% 640 Stearns Cooperativ $29,155.00 $0.00 $29,154.97 $0.03 100.00% .PART 47100 Bond Payment (P $158,881.00 $0.00 $59,018.11 $99,862.89 37.15% =UND 321 Joseph Street Improvement $158,881.00 $0.00 $59,018.11 $99,862.89 37.15% =UND 322 City Hall Project, 2000 DEPART 47100 Bond Payment (P & I) 600 Debt Service - Prin $40,000.00 $0.00 $0.00 $40,000.00 0.00% CITY OF ST. JOSEPH 10/11/024:39 PM Page 12 Council Expenditure Monthly Report . Current Period: October 2002 MTD YTD % OBJ OBJ Oeser BudgetExp Expense Expense Balance of Budget - 611 Bond Interest $59,240.00 $0.00 $28,500.00 $30,740.00 48.11% -- -~~ ._----~ - ~ --- --~-~--~ --- - - ------- ~----._-- -.- --- -- DEPART 47100 Bond Payment (P $99,240.00 $0.00 $28,500.00 $70,740.00 28.72% ----- -~----- FUND 322 City Hall Project, 2000 $99,240.00 $0.00 $28,500.00 $70,740.00 28.72% FUND 324 Northland V Improvement DEPART 47100 Bond Payment (P & I) 611 Bond Interest $0.00 $0.00 $20,983.13 -$20,983.13 0.00% - DEPART 47100 Bond Payment (P $0.00 $0.00 $20,983.13 -$20,983.13 0.00% FUND 324 Northland V Improvement $0.00 $0.00 $20,983.13 -$20,983.13 0.00% FUND 3252002 Street Improvement DEPART 47100 Bond Payment (P & I) 620 Agent Fees $0.00 $5,085.00 $15,835.00 -$15,835.00 0.00% - - DEPART 47100 Bond Payment (P $0.00 $5,085.00 $15,835.00 -$15,835.00 0.00% FUND 325 2002 Street Improvement $0.00 $5,085.00 $15,835.00 -$15,835.00 0.00% FUND 3272002 Equipment Certificates DEPART 47100 Bond Payment (P & I) . 611 Bond Interest $0.00 $0.00 $3,700.00 -$3,700.00 0.00% 620 Agent Fees $0.00 $0.00 $8,367.50 -$8,367.50 0.00% DEPART 47100 Bond Payment (P $0.00 -$0.00 $12,067.50 -$12,067.50 0.00% FUND 327 2002 Equipment Certificates $0.00 $0.00 $12,067.50 -$12,067.50 0.00% FUND 330 Sewer Capacity Conveyance DEPART 47100 Bond Payment (P & I) 611 Bond Interest $0.00 $0.00 $19,358.33 -$19,358.33 0.00% DEPART 47100 Bond Payment (P $0.00 $0.00 $19,358.33 -$19,358.33 0.00% FUND 330 Sewer Capacity Conveyance $0.00 $0.00 $19,358.33 -$19,358.33 0.00% FUND 423 County Road 121 DEPART 43120 Street Maintanence 530 Improvements Oth $0.00 $0.00 -$30,633.94 $30,633.94 0.00% u_ -- -- DEPART 43120 Street Maintanenc $0.00 $0.00 -$30,633.94 $30,633.94 0.00% FUND 423 County Road 121 $0.00 $0.00 -$30,633.94 $30,633.94 0.00% FUND 424 Northland Phase Five DEPART 43120 Street Maintanence 530 Improvements Oth $0.00 $33,407.01 $77,013.60 -$77,013.60 0.00% DEPART 43120 Street Maintanenc $0.00 $33,407.01 $77,013.60 -$77,013.60 0.00% FUND 424 Northland Phase Five $0.00 $33,407.01 $77,013.60 -$77,013.60 0.00% FUND 425 2002 Street Improvement . DEPART 43120 Street Maintanence 530 Improvements Oth $0.00 $107,089.89 $376,333.09 -$376,333.09 0.00% -~ DEPART 43120 Street Maintanenc $0.00 $107,089.89 $376,333.09 -$376,333.09 0.00% DEPART 43121 Industrial Development CITY OF ST. JOSEPH 10/11/02 4:39 PM Page 13 . Council Expenditure Monthly Report Current Period: October 2002 MTD YTD % OBJ OBJ Descr Budget Expense Balance of 530 Improvements Oth $0.00 $0.00 $417,265.43 -$417,265.43 0.00% .-______.~___.'~'''-_A~_·~__·.-___·_CV_·A~~__~~_w_-=-~.~_~ _,,_v_V_>~____"="~_=_""_~'·~~_'__'A_"~~=___=·_'._'__.~~=_~_._'_~___~~='~_Y'_V_'V_·_V~_~=_~~_~·_·A___A_._=__~,~=,,'~ .~, 'A'.·u~~~_._,·.~A.V_V.~'_,VM"~' DEPART 43121 Industrial Develop $0.00 $0.00 $417,265.43 -$417,265.43 0.00% DEPART 43122 Street Maintenance-Co Rd 121 530 Improvements Oth $0.00 $376,535.77 $754,929.33 -$754,929.33 0.00% ~__~.v__ V___"m~_~~'~~·=,~~·=_~·_.=_.____v.w_~___.___~_~·~_~y~_Ay~__~__~~-=-^-~_""~_v_,,,,~~=~~_~_._.,_"_Y_·___'~~·~'~'h_'~'''",v_·"_,_~~h-.·.,-.·.·.-__.V'Y_Y___·A'Y_Y _A_'.·~~·_.'.' DEPART 43122 Street Maintenanc $0.00 $376,535.77 $754,929.33 -$754,929.33 0.00% DEPART 49490 Administration and general 530 Improvements Oth $0.00 $0.00 $27,101.23 -$27,101.23 0.00% DEPART 49490 Administration and $0.00 $0.00 $27,101.23 -$27,101.23 0.00% UND 4252002 Street Improvement $0.00 $483,625.66 $1,575,629.08 -$1,575,629.08 0.00% ~UND 501 Utility Extension DEPART 49470 Lift Station-Baker Street 530 Improvements Oth $0.00 $0.00 $16,956.67 -$16,956.67 0.00% DEPART 49470 Lift Station-Baker $0.00 $0.00 $16,956.67 -$16,956.67 0.00% -UND 501 Utility Extension $0.00 $0.00 $16,956.67 -$16,956.67 0.00% -.01 Water Fund -PART 49301 Transfer to other Funds 700 Misc $35,000.00 $0.00 $0.00 $35,000.00 0.00% DEPART 49301 Transfer to other F $35,000.00 $0.00 $0.00 $35,000.00 0.00% DEPART 49410 Power and Pumping 220 Repair and Maint S $9,000.00 $0.00 $742.95 $8,257.05 8.26% 303 Engineering Fee $3,500.00 $0.00 $0.00 $3,500.00 0.00% 321 Telephone $700.00 $0.00 $0.00 $700.00 0.00% 381 Electric Utilities $11,000.00 $1,176.69 $7,677.52 $3,322.48 69.80% 383 Gas Utilities $1,700.00 $33.00 $809.65 $890.35 47.63% 530 Improvements Oth $10,000.00 $0.00 $0.00 $10,000.00 0.00% 'N_m_··-",,·=_,._._~___,,_ _ ,-.'_",,"_"_y·"'_·_y_·___"__,·_·,,·.,,_c·Å·_·_,,_·,_,·_w_w ._,_y_·w_y ·r-'_....".,".-.w__'''_'',,''.'' . .._..... ··_Y_Y.w.".'~"·~h'-'_",,"~__·"^'_ . ... ..··-_=,_··,.,'.-_=,~""~_______h-_y.____,·___v·_·_·_y n'-'·'_.....____~· . .. ".y_,.,..,__. DEPART 49410 Power and Pumpin $35,900.00 $1,209.69 $9,230.12 $26,669.88 25.71% DEPART 49420 Purification 210 Operating Supplies $2,000.00 $0.00 $1,907.61 $92.39 95.38% 220 Repair and Maint S $2,600.00 $0.00 $241.41 $2,358.59 9.29% 303 Engineering Fee $100.00 $0.00 $0.00 $100.00 0.00% 312 Tests $2,000.00 $58.00 $863.84 $1,136.16 43.19% 321 Telephone $400.00 $0.00 $0.00 $400.00 0.00% 322 Postage $100.00 $0.00 $101.95 -$1.95 101.95% 381 Electric Utilities $4,600.00 $413.23 $4,471.79 $128.21 97.21% 383 Gas Utilities $3,000.00 $11.30 $802.41 $2,197.59 26.75% 530 Improvements Oth $5,000.00 $0.00 $0.00 $5,000.00 0.00% "~"~·~-__~_,__'''_'',,''__.v_W"~_ ~"_",,"_",,_~_~_"__v,,"~v_v,,~__~,,....= ~._~~=wm'.·.~~-~w.,^"~"~_-'.".-A'''"~_,,._~___._, ~v,,~-N~....'=~-,~,~__~....~_-_~~__..._...v.^.... ~""-.-.-.-_'·h-.'-____h- ,·"___,,=Mh,'·.·.,·...-~y__.,-.·.-,"..-_y_....__·.,----._ DEPART 49420 Purification $19,800.00 $482.53 $8,389.01 $11,410.99 42.37% DEPART 49430 Distribution 210 Operating Supplies $3,400.00 $0.00 $5,822.16 -$2,422.16 171.24% 220 Repair and Maint S $6,500.00 $0.00 $3,989.37 $2,510.63 61.37% . 340 Advertising $350.00 $0.00 $333.00 $17.00 95.14% 580 Other Equipment $10,000.00 $0.00 $0.00 $10,000.00 0.00% DEPART 49430 Distribution $20,250.00 $0.00 $10,144.53 $10,105.47 50.10% DEPART 49435 Storage 200 Office Supplies $500.00 $0.00 $0.00 $500.00 0.00% 303 Engineering Fee $2,500.00 $0.00 $0.00 $2,500.00 0.00% CITY OF ST. JOSEPH 10/11/024:39 PM Page 14 Council Expenditure Monthly Report . Current Period: October 2002 MTD YTD % OBJ OBJ Descr BudgetExp Expense Expense Balance of Budget 381 Electric Utilities $2,400.00 $130,64 $1,659.65 $740.35 69.15% 530 Improvements Oth $5,000.00 $0,00 $0.00 $5,000.00 0.00% - - ., - -, DEPART 49435 Storage $10,400.00 $130,64 $1,659.65 $8,740.35 15.96% DEPART 49440 Administration and General 101 Salaries $55,000.00 $0,00 $43,970.51 $ 11,029.49 79.95% 121 PERA Contribution $3,041.00 $0,00 $2,338.66 $702.34 76.90% 122 FICA Contributions $3,410.00 $0.00 $2,573.89 $836.11 75.48% 125 Medicare Contributi $798.00 $0,00 $601.79 $196.21 75.41 % 131 Health Insurance $10,000.00 $0.00 $7,176.06 $2,823.94 71.76% 132 Dental Insurance $900.00 $0.00 $742.30 $157.70 82.48% 133 Life Insurance $200,00 $0.00 $100.51 $99.49 50.26% 134 Disabilty Insurance $412.00 $0.00 $294.71 $117.29 71.53% 136 Health Club Premiu $280.00 $0,00 $100.14 $179.86 35.76% 137 Flex Plan Administr $0.00 $11.25 $196.75 -$196.75 0.00% 151 Worker's Compo In $1,200.00 $0.00 $1,159.00 $41.00 96.58% 171 Clothing Allowance $600.00 $26.61 $326.55 $273.45 54.43% 200 Office Supplies $500.00 $0.00 $177.47 $322.53 35.49% 210 Operating Supplies $2,400.00 $96.04 $1,573.99 $826.01 65.58% 212 Safety Program $2,000.00 $0.00 $305.55 $1,694.45 15.28% 215 software support $1,000.00 $0.00 $234.68 $765.32 23.47% 220 Repair and Maint S $1,500.00 $0.00 $842.16 $657.84 56.14% 310 Collection Fee $400.00 $0.00 $265.81 $134.19 66.45% 319 Gopher State Notifi $500.00 $0.00 $780.43 -$280.43 156.09% . 321 Telephone $900.00 $47.93 $484.99 $415.01 53.89% 322 Postage $500.00 $0.00 $461.36 $38.64 92.27% 331 Travel & Conferenc $400,00 $0.00 - $180.00 $220.00 45.00% 361 General Liability In $3,700.00 $0.00 $3,925.00 -$225.00 106.08% 410 Rentals $1,596.00 $133.00 - $1,533.00 $63.00 96.05% 433 Dues & Subscriptio $500.00 $0.00 $484.17 $15.83 96.83% 441 Sales Tax $1,500.00 $0.00 $0.00 $1,500.00 0.00% 442 Water Permit $600.00 $0.00 $210.56 $389.44 35.09% 444 Annual Water Conn $4,600.00 $0.00 $3,954.00 $646.00 85.96% 446 License $150.00 $0.00 $72.13 $77.87 48.09% 530 Improvements Oth $10,800.00 $0.00 $4,079.05 $6,720.95 37.77% 550 Motor Vehicles $4,000.00 $0.00 $0.00 $4,000.00 0.00% 580 Other Equipment $5,000.00 $779.58 $779.58 $4,220.42 15.59% - - DEPART 49440 Administration and $118,387.00 $1,094.41 $79,924.80 $38,462.20 67.51% FUND 601 Water Fund $239,737.00 $2,917.27 $109,348.11 $130,388.89 45.61 % FUND 602 Sewer Fund DEPART 49450 Sanitary Sewer Maintenance 101 Salaries $26,500.00 $0.00 $15,906.28 $10,593.72 60.02% 121 PERA Contribution $1,465.00 $0.00 $849.92 $615.08 58.02% 122 FICA Contributions $1,643.00 $0.00 $939.70 $703.30 57.19% 125 Medicare Contributi $384.00 $0.00 $219.83 $164.17 57.25% 131 Health Insurance $4,000.00 $0.00 $2,581.47 $1,418.53 64.54% 132 Dental Insurance $400.00 $0,00 $265.16 $134.84 66.29% 133 Life Insurance $75.00 $0.00 $35.49 $39.51 47.32% 134 Disabilty Insurance $250.00 $0.00 $108.28 $141.72 43.31% 136 Health Club Premiu $139.00 $0.00 $35.91 $103.09 25.83% 151 Worker's Compo In $2,000.00 $0.00 $1,212.00 $788.00 60.60% 171 Clothing Allowance $100.00 $26.61 $299.95 -$199.95 299.95% . 210 Operating Supplies $600.00 $0.00 $7.86 $592.14 1.31% 220 Repair and Maint S $2,800.00 $1,429.59 $19,504.03 -$16,704.03 696.57% 240 Small Tool & Minor $300.00 $0.00 $0.00 $300.00 0.00% 303 Engineering Fee $700.00 $0.00 $0.00 $700.00 0.00% 530 Improvements Oth $1,000.00 $0.00 $0.00 $1,000.00 0.00% 550 Motor Vehicles $2,000.00 $0.00 $0.00 $2,000.00 0.00% CITY OF ST. JOSEPH 10/11/024:39 PM Page 15 . Council Expenditure Monthly Report Current Period: October 2002 MTD YTD % OBJ OBJ Descr Exp Balance of 580 Other Equipment $5,000.00 $0.00 $0.00 $5,000.00 0.00% A~____,____~~__~_v___w~~_~~__~v_C'~~w~~_~.Y_'W__A_A__¥._._A_.__,_ _.v~____w_ü 'AW___~__v_,·___v_~~v_~_~"v_~,~_v_,~~,,_~_,~'w~.~-~~-.·~__._.y____w~__ ,~_~·~·~'wN..·.~_AV.-A·.-__._~~w_~w_~WA' '~y_~.' ., _A.WA·.<__W_'·~"_-·' ',,-, DEPART 49450 Sanitary Sewer Ma $49,356.00 $1,456.20 $41,965.88 $7,390.12 85.03% DEPART 49470 Lift Station-Baker Street 230 Repair & Maint $1,000.00 $120.24 $183.71 $816.29 18.37% 321 Telephone $1,000.00 $72.55 $735.36 $264.64 73.54% 381 Electric Utilities $2,500.00 $68.49 $560.72 $1,939.28 22.43% 383 Gas Utilities $200.00 $0.00 $0.00 $200.00 0.00% 530 Improvements Oth $0.00 $0.00 $631.44 -$631.44 0.00% DEPART 49470 Lift Station-Baker $4,700.00 $261.28 $2,111 .23 $2,588.77 44.92% DEPART 49471 Lift Station-DBl labs Area 321 Telephone $0.00 $72.55 $735.35 -$735.35 0.00% 381 Electric Utilities $0.00 $0.00 $547.17 -$547.17 0.00% 383 Gas Utilities $0.00 $14.91 $182.60 -$182.60 0.00% DEPART 49471 Lift Station-DBl la $0.00 $87.46 $1,465.12 -$1,465.12 0.00% DEPART 49472 Lift Station-Northland 381 Electric Utilities $0.00 $0.00 $324.37 -$324.37 0.00% DEPART 49472 Lift Station-Northla $0.00 $0.00 $324.37 -$324.37 0.00% -'.-. .EPART 49480 Sewage Treatment Plant 101 Salaries $15,000.00 $0.00 $11,748.05 $3,251.95 78.32% 121 PERA Contribution $830.00 $0.00 $593.72 $236.28 71.53% 122 FICA Contributions $930.00 $0.00 $692.58 $23-7.42 74.47% 125 Medicare Contributi $218.00 $0.00 $161.97 $56.03 74.30% 131 Health Insurance $3,600.00 $0.00 $2,140.11 $1,459.89 - 59.45% 132 Dental Insurance $450.00 $0.00 $272.42 $177.58 60.54% 133 Life Insurance $50.00 $0.00 $30.71 $19.29 61.42% 134 Disabilty Insurance $200.00 $0.00 $93.28 $106.72 46.64% 136 Health Club Premiu $140.00 $0.00 $38.39 $101.61 27.42% 137 Flex Plan Administr $0.00 $11.25 $165.25 -$165.25 0.00% 171 Clothing Allowance $100.00 $0.00 $0.00 $100.00 0.00% 210 Operating Supplies $750.00 $0.00 $90.23 $659.77 12.03% 220 Repair and Maint S $2,200.00 $1,063.88 $2,282.45 -$82.45 103.75% 230 Repair & Maint $0.00 $0.00 $69.38 -$69.38 0.00% 240 Small Tool & Minor $500.00 $0.00 $803.91 -$303.91 160.78% 303 Engineering Fee $500.00 $0.00 $0.00 $500.00 0.00% 312 Tests $2,000.00 $120.64 $769.81 $1,230.19 38.49% 321 Telephone $700.00 $0.00 $79.43 $620.57 11.35% 331 Travel & Conferenc $400.00 $0.00 $0.00 $400.00 0.00% 361 General Liability In $5,000.00 $0.00 $5,225.00 -$225.00 104.50% 381 Electric Utilities $4,000.00 $354.00 $3,081.69 $918.31 77.04% 383 Gas Utilities $3,000.00 $15.96 $813.41 $2,186.59 27.11% 419 Sewer Use Rental $138,000.00 $10,167.42 $98,206.67 $39,793.33 71.16% 433 Dues & Subscriptio $100.00 $0.00 $53.00 $47.00 53.00% 520 Buildings & Structu $5,000.00 $0.00 $0.00 $5,000.00 0.00% 530 Improvements Oth $1,000.00 $0.00 $0.00 $1,000.00 0.00% 580 Other Equipment $5,000.00 $0.00 $0.00 $5,000.00 0.00% -^-_·h~·~_~W~~W~_^'_~_^_.·.W~"~V~=~'''~'.'''~~·.,·~=~~=~__~=~"~==~_=~='W~~.'='=-='_·~"~-~W__^._._.__',".· '_·~·.·~_._A 'HW"WYW'~'Am_w_'~ DEPART 49480 Sewage Treatment $189,668.00 $11,733.15 $127,411.46 $62,256.54 67.18% .EPART 49490 Administration and general 101 Salaries $15,000.00 $0.00 $7,868.71 $7,131.29 52.46% 121 PERA Contribution $700.00 $0.00 $431.10 $268.90 61.59% 122 FICA Contributions $870.00 $0.00 $459.29 $410.71 52.79% 125 Medicare Contributi $200.00 $0.00 $107.43 $92.57 53.72% 131 Health Insurance $4,000.00 $0.00 $1,504.12 $2,495.88 37.60% 132 Dental Insurance $500.00 $0.00 $197.99 $302.01 39.60% 133 Life Insurance $200.00 $0.00 $22.47 $177.53 11.24% CITY OF ST. JOSEPH 10/11/024:39 PM Page 16 Council Expenditure Monthly Report . Current Period: October 2002 MTD YTD % OBJ OBJ Descr Budget Exp Expense Expense Balance of Budget 134 Disabilty Insurance $100.00 $0.00 $52.36 $47.64 52.36% 136 Health Club Premiu $140.00 $0.00 $31.01 $108.99 22.15% 137 Flex Plan Administr $0.00 $0.00 $31.50 -$31.50 0.00% 171 Clothing Allowance $700.00 $50.00 $76.61 $623.39 10.94% 200 Office Supplies $400.00 $0.00 $370.75 $29.25 92.69% 210 OperaUng Supplies $1,000.00 $96.03 $1,483.74 -$483.74 148.37% 212 Safety Program $1,000.00 $0.00 $305.54 $694.46 30.55% 215 software support $500.00 $0.00 $234.68 $265.32 46.94% 220 Repair and Maint S $400.00 $0.00 $241.58 $158.42 60.40% 240 Small Tool & Minor $100.00 $0.00 $0.00 $100.00 0.00% 310 Collection Fee $400.00 $0.00 $265.80 $134.20 66.45% 319 Gopher State Nolifi $500.00 $0.00 $780.42 -$280.42 156.08% 321 Telephone $1,500.00 $74.16 $617 .66 $882.34 41.18% 322 Postage $500.00 $0.00 $461.35 $38.65 92.27% 331 Travel & Conferenc $300.00 $0.00 $85.00 $215.00 28.33% 384 Refuse Disposal $1,700.00 $92.79 $613.35 $1,086.65 36.08% 410 Rentals $0.00 $133.00 $1,533.00 -$1,533.00 0.00% 433 Dues & Subscriptio $100.00 $0.00 $89.17 $10.83 89.17% 446 License $100.00 $0.00 $32.63 $67.37 32.63% 580 Other Equipment $2,000.00 $779.58 $779.58 $1,220.42 38.98% - DEPART 49490 Administration and $32,910.00 $1,225.56 $18,676.84 $14,233.16 56.75% FUND 602 Sewer Fund $276,634.00 $14,763.65 $191,954.90 $84,679.10 69.39% . FUND 603 Refuse CollecUon DEPART 43230 Waste Collection 101 Salaries $9,000.00 $0.00 $11,645.58 -$2,645.58 129.40% 121 PERA ContribuUon $500.00 $0.00 $51J.19 -$13.19 102.64% 122 FICA Contributions $550.00 $0.00 $685.51 -$135.51 124.64% 125 Medicare Contribuli $150.00 $0.00 $160.34 -$10.34 106.89% 131 Health Insurance $4,000.00 $0.00 $1,777.04 $2,222.96 44.43% 132 Dental Insurance $700.00 $0.00 $235.55 $464.45 33.65% 133 Life Insurance $200.00 $0.00 $26.93 $173.07 13.47% 134 Disabilty Insurance $52.00 $0.00 $66.16 -$14.16 127.23% 136 Health Club Premiu $0.00 $0.00 $37.18 -$37.18 0.00% 137 Flex Plan Administr $0.00 $2.50 $46.50 -$46.50 0.00% 151 Worker's Compo In $150.00 $0.00 $122.00 $28.00 81.33% 200 Office Supplies $350.00 $0.00 $177.47 $172.53 50.71% 215 software support $400.00 $0.00 $234.68 $165.32 58.67% 230 Repair & Maint $100.00 $0.00 $0.00 $100.00 0.00% 300 Professional Servic $800.00 $0.00 $0.00 $800.00 0.00% 310 Collection Fee $400.00 $0.00 $265.80 $134.20 66.45% 322 Postage $500.00 $0.00 $461.38 $38.62 92.28% 340 Advertising $300.00 $0.00 $64.93 $235.07 21.64% 384 Refuse Disposal $100,000.00 $9,097.47 $89,809.11 $10,190.89 89.81 % 430 Miscellaneous $10,000.00 $0.00 $0.00 $10,000.00 0.00% -. . - . - DEPART 43230 Waste Collection $128,152.00 $9,099.97 $106,329.35 $21,822.65 82.97% FUND 603 Refuse Collection $128,152.00 $9,099.97 $106,329.35 $21,822.65 82.97% $2,928,423.00 $613,015.84 $4,219,330.39 -$1,290,907.39 144.08% . CITY OF ST. JOSEPH 10/11/024:39 PM Page 1 . Council Revenue Monthly Report SOURCE 2002 % :¡OURCE Descr Budget Rev YTD Amt Balance of Budget =UND 101 General 31010 Current Ad Val ore $266,717.00 $271,876.76 -$5,159.76 101.93% 31320 State Sales Tax $100.00 -$780.91 $880.91 -780.91% 32111 Beer $1,200.00 $1,250.00 -$50.00 104.17% 32112 Liquor $12,000.00 $10,700.00 $1,300.00 89.17% 32113 Outdoor Liquor Per $200.00 $150.00 $50.00 75.00% 32170 Amusement $1,450.00 $1,500.00 -$50.00 103.45% 32181 Contractors Licens $100.00 $12.00 $88.00 12.00% 32182 Excavation Permit $1,800.00 $2,000.00 -$200.00 111.11% 32184 Cigarette License $600.00 $633.30 -$33.30 105.55% 32186 Franchise Fee $10,000.00 $7,012.85 $2,987.15 70.13% 32210 Building Permits $29,000.00 $73,084.51 -$44,084.51 252.02% ;2240 Animal License $700.00 $1,311.85 -$611.85 187.41% 32261 Rental Housing Re $10,000.00 $10,627.60 -$627.60 106.28% 33160 Federal Grants - Ot $0.00 $23,697.76 -$23,697.76 0.00% J3400 State Grants and ai $0.00 $4,796:35 -$4,796.35 0.00% 33401 Local Government $780,719.00 $390,359.50 $390,359.50 50.00% 33408 Low Income Housi $2,251.00 $0.00 $2,251.00 0.00% 33409 PERA Rate Increas $1,541.00 $770.50 $770.50 50.00% 33416 Police Training Rei $2,000.00 $0.00 $2,000.00 0.00% 33422 State aid -- Police $26,000.00 $0.00 $26,000.00 0.00% ;3611 County Grants - Ro $5,600.00 $0.00 $5,600.00 0.00% '4103 Zoning and Subdivi $200.00 $20.00 $180.00 10.00% '4105 Sale of Maps and $400.00 $300.25 $99.75 75.06% " Assessments and r $2,200.00 $3,870.00 -$1,670.00 175.91% Special Hearing $2,000.00 $1,730.00 $270.00 86.50% Community Sign R $100.00 $0.00 $100.00 0.00% :4114 Park Dedication Fe $0.00 $5,200.00 -$5,200.00 0.00% 4118 Fire Administration $5,000.00 $0.00 $5,000.00 0.00% '4119 Fire Hall ~aintenan $3,200.00 $0.00 $3,200.00 0.00% ,4780 Park Fees $4,000.00 $4,925.10 -$925.10 123.13% '4782 Summer Recreatio $10,000.00 $6,854.78 $3,145.22 68.55% '4790 Summer Recreatio $0.00 $1,400.00 -$1,400.00 0.00% 4950 Kennel Fees $500.00 $791.00 -$291.00 158.20% 35101 County Fines $62,000.00 $25,007.51 $36,992.49 40.33% 35102 Policy Fines $15,000.00 $15,334.55 -$334.55 102.23% 35105 Accident Report Fe $100.00 $0.00 $100.00 0.00% 36100 Special Assessme $21,000.00 $18,025.40 $2,974.60 85.84% 36210 Interest Earnings $40,000.00 $37,542.00 $2,458.00 93.86% 36215 Co-op Dividend-MN $10,000.00 $0.00 $10,000.00 0.00% 36221 Water Tower Anten $1,000.00 $640.00 $360.00 64.00% 36230 Contributions from $0.00 $5,897.25 -$5,897.25 0.00% 36236 Contributions - Me $0.00 $2,590.86 -$2,590.86 0.00% 36260 Surplus Property $0.00 $19,095.00 -$19,095.00 0.00% 36300 Reimbursement $0.00 $59,199.29 -$59,199.29 0.00% ·UND 101 General $1,328,678.00 $1,007,425.06 $321,252.94 75.82% UND 105 Fire Fund 33400 State Grants and ai $24,000.00 $953.57 $23,046.43 3.97% 4202 Special Fire Servic $145,005.00 $111,003.78 $34,001.22 76.55% 14203 Fire Fighting Reimb $0.00 $1,230.00 -$1,230.00 0.00% '4781 Fire Hall Rental $0.00 $1,254.05 -$1,254.05 0.00% J6210 Interest Earnings $14,500.00 $15,678.06 -$1,178.06 108.12% 36230 Contributions from $0.00 $15,537.20 -$15,537.20 0.00% =.105 Fire Fund $183,505.00 $145,656.66 $37,848.34 79.37% UND 106 Street Maintenance 36210 Interest Earnings $0.00 -$6,291.82 $6,291.82 0.00% .^·._.~.....~_~.,_.~."~~~~~m__~__~ _~~~m_~_'W_^_P_·'~m~.~·_>_~¥_____v._.w_~~~~'_^'~''''^''-...__.~..A_~^_·_·'_"'_'_~_V_W"~"'. .. ...._. . n_. .~.. .. .........._.^,.. ·UND 106 Street Maintenance $0.00 -$6,291.82 $6,291.82 0.00% CITY OF ST. JOSEPH 10/11/024:39 PM Page 2 Council Revenue Monthly Report . SOURCE 2002 % SOURCE Descr Budget Rev YTD Amt Balance of Budget FUND 115 Fire Station Facility 36210 Interest Eamings $0.00 $6,332.04 -$6,332.04 0.00% 39102 Sale of Roske Prop $0.00 $141,598.25 -$141,598.25 0.00% FUND 115 Fire Station Facility $0.00 $147,930.29 -$147,930.29 0.00% FUND 150 Economic Development 31010 Current Ad Valore $33,280.00 $33,280.00 $0.00 100.00% 31050 Tax Increment $0.00 -$15,656.68 $15,656.68 0.00% 34150 TIF DEPOSIT $0.00 $17,000.00 -$17,000.00 0.00% 36210 Interest Earnings $0.00 $131.12 -$131.12 0.00% _ ~___ ~T _ . __ H FUND 150 Economic Development $33,280.00 $34,754.44 -$1,474.44 104.43% FUND 210 Recreation Center 36210 Interest Eamings $0.00 $2,102.98 -$2,102.98 0.00% -~ - - FUND 210 Recreation Center $0.00 $2,102.98 -$2,102.98 0.00% FUND 230 Lake Wobegon Trail 36210 Interest Earnings $0.00 $551.37 -$551.37 0.00% 36230 Contributions from $0.00 $5,000.00 -$5,000.00 0.00% - FUND 230 Lake Wobegon Trail $0.00 $5,551.37 -$5,551.37 0.00% FUND 308 '92 Improvement Bonds 31010 Current Ad Val ere $9,000.00 $4,035.12 $4,964.88 44.83% . 36100 Special Assessme $13,555.00 $0.00 $13,555.00 0.00% 36210 Interest Earnings $2,500.00 $1,686.11 $813.89 67.44% - ~ - FUND 308 '92 Improvement Bonds $25,055.00 $5,721.23 $19,333.77 22.83% - FUND 309 '92-A Improvement-Water Storag 36210 Interest Eamings $2,000.00 $3,111.67 -$1,111.67 155.58% 37170 Initial Hookup Char $20,000.00 $35,000.00 -$15,000.00 175.00% 37180 Water Surcharge - $15,000.00 $10,267.52 $4,732.48 68.45% - - - ~ --- FUND 309 '92-A Improvement-Water St $37,000.00 $48,379.19 -$11,379.19 130.75% FUND 312 East Minnesota - Utility Impro 31010 Current Ad Valore $21,000.00 $9,415.19 $11,584.81 44.83% 36100 Special Assessme $31,406.00 $6,376.02 $25,029.98 20.30% 36210 Interest Earnings $9,000.00 $9,033.86 -$33.86 100.38% - FUND 312 East Minnesota - Utility Impr $61,406.00 $24,825.07 $36,580.93 40.43% FUND 313 City Beautification-College Av 36210 Interest Earnings $0.00 $132.44 -$132.44 0.00% 36230 Contributions from $0.00 $15,022.00 -$15,022.00 0.00% FUND 313 City Beautification-College A $0.00 $15,154.44 -$15,154.44 0.00% FUND 314 '96 Water Filtration Improv 36210 Interest Earnings $25,000.00 $27,626.66 -$2,626.66 110.51% 37110 Rate Class One $25,000.00 $0.00 $25,000.00 0.00% 37182 Water Filtration Sur $23,000.00 $21,072.66 $1,927.34 91.62% 39201 Transfers from Oth $10,000.00 $0.00 $10,000.00 0.00% FUND 314 '96 Water Filtration Improv $83,000.00 $48,699.32 $34,300.68 58.67% FUND 315 '96 East MN Street Improvement . 31010 Current Ad Valore $75,000.00 $33,308.10 $41,691.90 44.41% 36100 Special Assessme $43,288.00 $8,882.04 $34,405.96 20.52% 36210 Interest Earnings $30,000.00 $38,346.61 -$8,346.61 127.82% FUND 315 '96 East MN Street Improve $148,288.00 $80,536.75 $67,751.25 54.31% CITY OF ST. JOSEPH 10/11/024:39 PM Page 3 . Council Revenue Monthly Report SOURCE 2002 % ~OURCE Descr Budget Rev YTD Amt Balance of Budget =UND 317 Fire Facility, 1997 31012 Special Levy - Fire $41,170.00 $18,548.54 $22,621.46 45.05% 31013 Special Levy - FH, $41,850.00 $27,562.05 $14,287.95 65.86% 31014 Special Levy - FH, $20,033.00 $24,568.03 -$4,535.03 122.64% 36210 Interest Earnings $12,000.00 $12,888.48 -$888.48 107.40% =UND 317 Fire Facility, 1997 $115,053.00 $83,567.10 $31,485.90 72.63% =UND 319 '98 Street Improvement 31010 Current Ad Valore $7,450.00 $3,342.05 $4,107.95 44.86% 36100 Special Assessme $55,813.00 $39,498.86 $16,314.14 70.77% 36210 Interest Eamings $11,000.00 $14,325.01 -$3,325.01 130.23% _m''''''~__~~~_.~>,.~...,~~~_~=»·,,,,"''-.-~~_,,,,·,_¿,,.,,,,·,,,,..·p_<,,,,-·""",___",,"_.~_~_~,~y~_~ ~~'~'W~_~~¿·_^·'·~""A..~'n_.'_<-"'''_M·~'~_''_'''' M~-'.-~~·~.-·_·.· ..~_..~.....,~."....~..,. -UND 319 '98 Street Improvement $74,263.00 $57,165.92 $17,097.08 76.98% =UND 321 Joseph Street Improvement 31010 Current Ad Valore $0.00 $13,074.42 -$13,074.42 0.00% 36100 Special Assessme $162,759.00 $134,741.66 $28,017.34 82.79% 36210 Interest Eamings $24,000.00 $2,202.32 $21,797.68 9.18% -._~¥'-.-_~·'·_.V~·___._.~_'_"_~_._~~~__'__~_~"_.___~._¿~_Y'A w__"m_..__~~v~_~~~~~_~'_~~~·hW~">-'~=-A' '_A_____y__.~_~~~~~~,~=-^ "-N,'·'-~·^-'·_____·__ . -,. '. __Yo'. _, ~^A·..·_~_,~.___·A_ =UND 321 Joseph Street Improvement $186,759.00 $150,018.40 $36,740.60 80.33% =UND 322 City Hall Project, 2000 31010 Current Ad Valore $94,000.00 $45,704.48 $48,295.52 48.62% 36210 Interest Earnings $3,000.00 -$924.71 $3,924.71 -30.82% =.322 City Hall Project, 2000 $97,000.00 $44,779.77 $52,220.23 46.16% =UND 324 Northland V Improvement 36100 Special Assessme $0.00 $182,256.88 -$182,256.88 0.00% 36210 Interest Earnings $0.00 $39,658.07 -$39,658.07 0.00% =UND 324 Northland V Improvement $0.00 $221,914.95 -$221,914.95 0.00% =UND 325 2002 Street Improvement 36210 Interest Earnings $0.00 $2,019.60 -$2,019.60 0.00% 39310 General Oblig. Bon $0.00 $111,778.79 -$111,778.79 0.00% ,w~v_y_____~_~_~_·.w~~_~·^V_V_"W_V_____V._____~Y"'_.__-.., yA__,y_W,___,____V_Y_7__'_Y_v__¿___.Y_Y_Y~W,___,,__'.._~-,'~ ___~'N,V~~~-~·._~-~-,.-~-.~~".-.______~_7_____·_"_Y_____w_~·__ÜM'_«_W~"~,'_~,···.-~·~-~,.._~-___=.-_~,~~,_, =UND 325 2002 Street Improvement $0.00 $113,798.39 -$113,798.39 0.00% =UND 3272002 Equipment Certificates 36210 Interest Earnings $0.00 $13,258.01 -$13,258.01 0.00% 39310 General Oblig. Bon $0.00 $245,000.00 0.00% =UND 327 2002 Equipment Certificates $0.00 $258,258.01 -$258,258.01 0.00% =UND 330 Sewer Capacity Conveyance 36100 Special Assessme $0.00 $2,080.09 -$2,080.09 0.00% 36210 Interest Earnings $0.00 -$10,514.21 $10,514.21 0.00% =UND 330 Sewer Capacity Conveyance $0.00 -$8,434.12 $8,434.12 0.00% =UND 424 Northland Phase Five 36210 Interest Earnings $0.00 -$3,929.68 $3,929.68 0.00% __r_~w'·7H.-N.-'~,'_'" .m~~=_.mm_._~_'..~..=_.~~_~m.ym"~_..._~_~mm..m'_._~~_-~~,_'=..~~H,'='.-,_=.-~-~-=,~H~_^~"'__~~-__.'_..~-__~__~_'" _.·^c~__·.·___·=....7 . ..... ... "'_Y. ........ ...... "·_7_·m_·.'·_·_·_~·_7~' =UND 424 Northland Phase Five $0.00 -$3,929.68 $3,929.68 0.00% =UND 425 2002 Street Improvement 33130 Federal Grants-Co $0.00 $7,327.04 -$7,327.04 0.00% . General Oblig. Bon $0.00 $4,495,437.75 -$4,495,437.75 0.00% = 425 2002 Street Improvement $0.00 $4,502,764.79 -$4,502,764.79 0.00% =UND 501 Utility Extension 36210 Interest Earnings $5,000.00 $7,474.02 -$2,474.02 149.48% 37251 Hook up $15,000.00 $23,691.20 -$8,691.20 157.94% 37271 Sewer Line Expans $3,000.00 $0.00 $3,000.00 0.00% CITY OF ST. JOSEPH 10/11/024:39 PM Page 4 Council Revenue Monthly Report . SOURCE 2002 % SOURCE Descr Budget Rev YTD Amt Balance of Budget FUND 501 UUlity Extension $23,000.00 $31,165.22 -$8,165.22 135.50% FUND 601 Water Fund 36210 Interest Earnings $14,000.00 $17,423.24 -$3,423.24 124.45% 36221 Water Tower Anten $8,000.00 $12,084.00 -$4,084.00 151.05% 37110 Rate Class One $165,000.00 $124,273.74 $40,726.26 75.32% 37171 water meters, mete $6,000.00 $2,805.00 $3,195.00 46.75% 37172 inspection fees $4,500.00 $3,400.00 $1,100.00 75.56% 37181 State Water Surcha $5,600.00 $4,960.24 $639.76 88.58% - - - - ---..~ ---- --- --- FUND 601 Water Fund $203,100.00 $164,946.22 $38,153.78 81.21 % FUND 602 Sewer Fund 36210 Interest Earnings $45,000.00 $35,421.95 $9,578.05 78.72% 37210 Sanitary Sewer Ser $150,000.00 $112,253.98 $37,746.02 74.84% 37211 St. Benedict Sewer $95,000.00 $109,734.99 -$14,734.99 115.51% 37251 Hook up $13,000.00 $14,850.00 -$1,850.00 114.23% 37276 Sewer Inspection F $4,500.00 $3,400.00 $1,100.00 75.56% - - - FUND 602 Sewer Fund $307,500.00 $275,660.92 $31,839.08 89.65% FUND 603 Refuse Collection 34403 Refuse Colleciton $130,000.00 $105,464.42 $24,535.58 81.13% 34408 Waste Collection- $1,500.00 $0.00 $1,500.00 0.00% 36210 Interest Earnings $3,000.00 $7,912.32 -$4,912.32 263.74% FUND 603 Refuse Collection $134,500.00 $113,376.74 $21,123.26 84.29% . $3,041,387.00 $7,565,497.61 -$4,524,110.61 248.75% . ~SEH 1200 25th Avenue South, P.O. Box 1717,St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation · . October 4, 2002 RE: St. Joseph, MN Transportation Planning SEH No. A-STJOE 0208.00 14 Dave TheIl Saint Cloud Area Planning Organization 1040 County Road 4 Saint Cloud :MN 56303 Dear Dave: Earlier this week, Scott Mareck and I discussed a traffic study that the City of St. Joseph would like to have the APO conduct. Scott suggested I send the background information to 'you. The City would like you to evaluate the impact of pending development on the intersection 'at Minnesota Street and College Avenue, which is currently a four-way stop. Enclosed is a City map showing the anticipated growth areas. Please look at the traffic impacts · using three scenarios. First evaluate the traffic with the map as it is now. Second, .consider the addition of future Callaway Street. Third, consider the addition of future Callaway Street and future Field Street. Scott estimated the time to complete the study at 30 to 6Q days. Please review the enclosed map and give me a call with any questions you may have. Thanks. Sincerely, /- C..~ J; eph R. Bettendorf St. Joseph City Engineer mdh Enclosure: Future Developments Map c: Judy Weyrens w/enc1osure. \\sehsc3\Scc'^'!ioe\020!1\corr\l-then-100402.doc -....._._._~._---._---~--_._. -- r~rn@rnDwrn~ In ~q r, c, ''''117 0 1..T; V '.' :.,.tJ"'f - · I L____.____..._ ! SHORT ELLIOTT. HENDRICKSON i SÞ.INT CLOUD. MN '-----..------ Short Elliott Hendrickson Inc. . Your Trusted Resource . Equal Opportunity Employer Phone: (651) 281-1200 (800) 925-1122 Fax: (651) 281-1299 TDD (651) 281-1290 League 0/ Minnesota Cities Weh Site: wWw.lmnc.org Cities promoting e:<ceUence State Budget Talking Points State deficit may reach $2.7 billion The state may face a budget deficit of as much as $2.7 billion during the 2004-05 biennium, according to recent statements by the Minnesota Commissioner of Finance. State agencies are being asked to prepare preliminary budget proposals at a 90 percent funding level. This 10 percent planning reduction reflects the approximate across-the-board cut necessary in state spending to address the projected deficit. Minnesota cities could lose $59-75 million in local aids A 10 percent cut to general city aid programs would translate to a loss of between $59-75 million in local . government aid. LGA is used to pay for services such as police and fire departments, libraries and snow removal. LGA also is used for unfunded mandates by thestate and federal governments such as water quality standards and state-determined public pension fund contribu~ons. There is an outside chance that LGA payments due for distribution this December and reimbursements of $10-15 million for market value homestead credit (MVHC) could be cut if the December forecast shows a state deficit in excess of the state's $300 million rainy-day fund, and if the Governor decides to address the deficit through unallotment. ("Unallotment" allows the Governor to reduce legislative appropriations to address a deficit in excess of reserves.) Next steps 1. Discuss the proactive steps your city already has taken to deal with the potential impacts of the state budget. 2. Discuss the impacts of cuts on your city and give real-life examples of what those cuts could mean. In addition, talk about the value of city services and their actual costs. 3. Explain the portion of property taxes used to provide city services and how the balance of property tax funds are used. Legislators tapped simple solutions Last fall, the state announced a $2 billion deficit for the remainder of the 2002-03 biennium. . During February that projection increased to $2.5 billion, and today is projected at $2.7 billion for the 2004- 05 biennium. -- MORE-- 145 University Avenue West. St. Paul, MN 55103-2044. (651) 281-1200. (800) 925-1122. www.lmnc.org Legislators during 2002 addressed the deficit by tapping apparent options such as the state reserves and the. elimination of automatic inflation assumptions, eliminating the tax increment financing grant pool, delaying school aid payments and cutting some agency budgets. Options cities can consider include increasing the property tax levy to cover, or at least partially offset, the potential shortfall. Cities also can consider revenue enhancements where appropriate; development of a plan to reduce appropriations or delay future financial obligations; and drawing down reserves to cover state aid losses. Next steps 1. Discuss budget options yom city is or has considered and explain the reasons behind yom decisions. 2. Share information with residents through city publications, and ,vith the media. 3. Encomage citizens to participate in the process and to build their knowledge. Timing - Cities must set budgets before the state budget deficit is truly known The budget forecast for the 2004-05 biennium will not be finalized until December. But cities must deal with their budgets now. In particular, cities must set preliminary property tax levies during September, meaning cities essentially must guess what might or might not happen at the state level and try to determine the impact at the local level two months before the final budget forecast is released. Contacts Gary Carlson, Director of Intergovernmental Relations, gcarlson@lmnc.org, (651) 281-1255 . Stephanie Lake, Marketing Communications Coordinator, slake@lmnc.org, (651) 215-4031 . 145 University Avenue West. 81. Paul, MN 55103·2044. 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League of Minnesota Cities Phone: (651) 281-1200 (800) 925-1122 Fax: (651) 281-1299 TDD (651) 281-1290 Cities promoting e:=Jlenæ Web Site: www.hnnc.org Issue: State Budget Sample Letter to the Editor (This piece can be used as is or tailored even more, according to the needs of your city.) Date Editor's Name Name of Paper Address City, State, Zip Code Dear [name}, Cities across the state are in the midst of preparing budgets for the upcoming year. Just as with city officials in each of Minnesota's 854 cities, our city council is struggling to craft a budget that provides police, fire and other important municipal services. This struggle comes due to a weakened Minnesota economy and a resulting state budget deficit that has a real possibility of trickling down to impact our own local services. .. Minnesota, local government services are financed through a locally determined property tax and sales and come tax revenues. The funds are collected by the state and distributed to cities, counties and school districts to help finance our schools, our police and fire services and [name a county service here). This partnership has worked well and has helped provide quality city services without excessive îevels of property taxes. [Optional Paragraph) The state has informed the City of [name) that it will receive $ in state aid during the coming year to help finance our operations. That is about percent of our total annual local budget. fEnd Optional Paragraph) N ow, with a significant state deficit looming, our city council, and those across the state, could be affected by the Minnesota Legislature's response to this difficult challenge. The Legislature undoubtedly must make difficult decisions about balancing the state budget, possibly including raising taxes or cutting services. In addition, aids to cities could be cut. Clearly, none of these choices will be easy. The city is now finalizing its budget for next year. Unfortunately, we will have to adopt our budget long before the Legislature finalizes the state budget. Yet state budget decisions could impact our city budget, as well as city services, if legislators opt to reduce the $ that the City of [name) already was told to expect. As we complete work on the city budget, we want to ask for your input and your understanding about the difficult planning decisions ahead. Please stop by a council meeting to share your ideas, concerns and views. The council meets [date, time and location of council meeting). oUr city's futureand the decisions we make are up to all of us. Together, we can ensure we continue to enjoy the quality of life the City of [name) has to offer. Sincerely, [Name) eÜ1e) 145 University Avenue West. 81. Paul, MN 55103-2044. (651) 281-1200. (800) 925-1122. www.lmnc.org LMC Phone: (651) 281-1200 (800) 925-1122 Leagu" 0/ Minn"sota Citi"s Citi"s prtmloting exæU""ce Fax: (651) 281-1299 IDD (651) 281-1290 Web Site: www.lm11c.org FOR IMMEDIATE RELEASE CONTACT: Stephanie Lake DATE: Sept. 30, 2002 Communications Coordinator WORD COUNT: 540 PHONE: 651.215.4031 Guest Commentary Projected state budget deficit spells uncertainty, difficult planning for cities By Michael McCauley President, League of Minnesota Cities City councils throughout Minnesota - including yours - were faced during the week of September 16 with the difficult task of making budget decisions that will impact city operations for the next 12 months. They are making these decisions at a time of great uncertainty and with a looming state budget deficit currently projected as high as - (: billion . e legislative and gubernatorial candidates can wait to address the deficit until the next budget forecast is released during December and until the start of the 2003 legislative session, your city council was required by law to specify by September 16 the maximum property tax levy for the next city budget year which starts January 1. These decisions are never easy, and this year the decisions are more difficult due to factors over which city councils have little control. The Legislature may respond to the state budget deficit by reducing intergovernmental revenues shared with cities. Larger cities are hampered by a state-determined cap on property tax levies. Cities also face budget pressures from escalating health care costs and new responsibilities in the area of homeland security. During a typical year, your city leaders must make informed guesses about the needs of your community for the next 12 months. Plans for road improvements, sewer upgrades and park renovations must be carefully planned far in advance. Decisions about hiring a police officer or firefighter must be decided months before the budget is implemented. These decisions vary from community to community and hinge upon locally identified needs and issues. City councils must be mindful and diligent in all their assessments, because cities' largest source of revenue - the . -- MORE -- 145 University Avenue West. St. Paul, J:vfN 55103-2044 . (651) 281-1200 . (800) 925-1122 . www.hnnc.org -- LMC ADD 1 -- . property tax - cannot be increased once the levy has been set. Even if a flood or tornado hits the community during that budget year, changes cannot be made once the property tax is set. To complicate matters, if the Minnesota Legislatu.re decides to balance its budget deficit by reducing intergovernmental revenues already scheduled for city budgets next year, your city council will have to scuttle current budget plans in order to cope with the loss of funding. The well-publicized projections of a multi-billion-dollar state deficit are not lost on city councils. That's why your city council has been making tough decisions to prepare for the consequences that could result from the state's deficit. Across the state, some city councils are preparing for their city's uncertain future by making the difficult decision to increase the only tax available to them - the property tax. Others are looking to alternative sources of revenue, such as user fees, to fund specific municipal operations. Still other councils are considering service reductions. In preparing its 2003 budget and property tax levy, your city council is dealing with this new uncertainty in the best way it knows how. There is no single answer to these challenges. Even with the best judgement of your city councils and best efforts of your city employees, there can be no assurance that circumstances beyond the city's control may. cause disruptions or reductions in city services. In a time of great uncertainty, your city council is working to make the best decisions possible ba5ed on the unique circumstances and needs of your community. -- END -- . 145 University Avenue West. St. Paul, I\¡£N 55103-2044. (651) 281-1200. (800) 925-1122. www.lmnc.org ~SeJ 1200 25th I\venue South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation . October 14, 2002 RE: St. Joseph, Minnesota 2002 Street & Utility Improvements SEH No. A-STJOE 0204 14 Honorable Mayor and City Council c/o Judy Weyrens City Administrator City of St. Joseph 25 College Avenue North P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the City Council: Enclosed find Change Order No.3 for this project. . This change order upsizes services in the business zoned areas. If you find the document to be in order, we ask that you sign all copies and distribute as follows: R.-L. Larson Excavating, Inc. SEH City of St. Joseph Sincerely, ~'ß~ Amy B. SCbJtr, P.E. Project Engineer djg c: Joe Bettendorf, SEH (w/enclosure) W:\stjoe\0204Ispecs\CO-O.doc . Short Elliott Hendrickson Inc. . Your Trusted Resource . Equál Opportunity Employer DOCUMENT 00640 CHANGE ORDER NO.3. OWNER City of St. Joseph DATE September 19,2002 CONTRACTOR R. L. Larson Excavating, Inc. ENGTINEER SEH Contract A-STJOE 0204 OWNER' N SAP. 233-101-01, 233- s o. 103-01, & 233-104-01 Project 2002 Street and Utility Improvements, St. Joseph, MN You are directed to make the following changes in the Contract Documents: Description: Upsizing services in business zoned areas. ITEM MNIDOTDESCRIPTION . Al\10UN'f 95 2503.602 12"X6" PVC WYE $660.00 96 2503.602 21"X6" PVC WYE EA 2.00 $950.00 97 2503.602 24X6" PVC WYE EA $900.00 2.00 $1,800.00 98 2503.603 6" PVC PIPE SEWER, SDR 35 LF $17.50 330.0 $5,775.00 TOTAL CHANGE ORDER NO.3 $9,185.00. Reason for Change Order: Owner request. Attachments: N/A CHANGEIN CONTRACT·PRICE Original Contract Price: $1,091,540.64 10/18/02 05/31/03 Net increase (decrease) from previous Change $9,254.00 Order No.1 to 2 Contract price prior to the Change Order: $1,100,794.64 No Change No Change Net increase decrease of this Change Order: $9,185.00 No Change No Change Contract price with all approved Change Orders: $1,109,979.64 No Change No Change RECOMMENDED: APPROVED: ACCEPTED: SEH City of St. Joseph R. L. Larson Excavating, Inc. PO Box I7I7 PO Box 668 2255 12th Street SE St.,CIOOd, MN 56302-1717 St.] Œ'ph, MN 56374-0668 51. CAtN 56304 , ' _ B, Qnu", B,_ By_ ~IJ~ . Tltle: Project E TJt]e: TJtle: ßvOJhr /-11/ ,vP1G0<. Dale' 09/19102 Dat" ~ ~at" 7' ' ,;J:3 - 0;;" D '5 {J¡ ¿;' ¡o I~ / rs?5 . "'....,~ "'-.O>~. .-'!"'o-"-.~~ . H_H_.. __.~__.~- . -~.,,-.=-,~-:¡- . CITY OF ST. JOSEPH 10/11/02 4:39 pt Page 1 Council Expenditure Monthly Report. Current Period: October 2002 MTD YTD % OBJ OBJ Oeser Budget Exp Expense Expense Balance of Budget ~J:;:,~__~--"'!':.' .. M~ '117 , ur 1:$!. if ~ 16. ___~';"~~~_'¡~;';;)J~_.___:;~__~",,,,,,-,,,_;, -------..- .._--------_....._...........~.--..- ...;µ....~.. .... .-¥. DEPART 42281 Community Room $0.00 $39.14 $39.14 -$39.14 0.00% ....--..-......-. ,.<..,~~._.-'....--..._.~. JND 105 Fire Fund $183,505.00 $44,369.42 $520,284.49 -$336,779.49 283.53% UND 115 Fire Station Facility DEPART 41943 Facilites and Planning 430 Miscellaneous $0.00 $0.00 $342.00 -$342.00 0.00% --,-~,--_......- DEPART 41943 Facilites and Plann $0.00 $0.00 $342.00 -$342.00 0.00% DEPART 42280 Fire Station and Building 300 Professional Servic $0.00 $0.00 $100.00 -$100.00 0.00% DEPART 42280 Fire Station and Bu $0.00 $p.OO $100.00 -$100.00 0.00% :UND 115 Fire Station Facility $0.00 $0.00 $442.00 -$442.00 0.00% =UND 150 Economic Development . DEPART 46500 Economic Development Authority 103 Legislative Bodies $700.00 $0.00 $0.00 $700.00 0.00% 151 Worker's Compo In $30.00 $0.00 $30.00 $0.00 100'.00% 200 Office Supplies $500.00 $0.00 - $280.09 $219.91 56.02% 300 Professional Servic $20,000.00 $1 ,593.97 $17,670.46 $2,329.54 88.35% 303 Engineering Fee $2,000.00 $0.00 $20.00 $1,980.00 1.00% 304 Legal Fees $1,000.00 $0.00 $0.00 $1,000.00 0.000/0. 321 Telephone $1,200.00 $69.55 $717.74 $482.26 59.81% 4~ . 322 Postage $200.00 $0.00 $198.14 $1.86 99.07% t.. '-7 327 Tax Increment Cert . $0.00 $0.00 $8,996.73 -$8,996.73 0.00% Jf 331 Travel & Conferenc $500.00 $0.00 $0.00 $500.00 0.00% _ 340 Advertising $500.00 $0.00 $47.00 $453.00 9.40% 433 Dues & Subscriptio $8,500.00 $0.00 $7,550.00 $950.00 88.82% 582 Computer Software $0.00 $0.00 $500.00 .-$500.00 0.00% DEPART 46500 Economic Develop $35,130.00 $1,663.52 $36,010.16 -$880.16 102.51% FUND 150 Economic Development $35,130.00 $1,663.52 $36,010.16 -$880.16 102.51 % . . LABOR AGREEMENT BETWEEN THE CITY OF ST. JOSEPH AND AMERICAN FEDERATION FOR STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFLCIO An exclusive representative of the Employees of the City ofSt. Joseph ARTICLE 1 PURPOSE OF THE AGREEMENT This agreement is entered into as of January 1,2000, between the City of St. Joseph, herein after called the "Employer", and the American Federation for State, County and Municipal Employees, AFLCIO herein after called "AFSCME". It is the intent and purpose of this agreement to: 1.1 Establish this Agreement's interpretation and/or application; and 1.2 Place in written form the parties' agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2 RECOGNITION 2.1 The Employer recognizes AFSCME as the exclusive representative for all employees of the City of St. Joseph who are public employees within the meaning of Minnesota Statute 179A.03, . Subd.14 excluding supervisory, confidential, Police Chief and members of the St. Joseph Police Department who are not represented by the Police Union (LELS). 2.2 The Employer shall ~ot enter into any agreement with the employees coming under this jurisdiction, either individually or collectively which in any way conflicts with the terms and of this Agreement. . 2.3 The Employer recognizes the Union as the representative for all employees identified in 2.1 and will negotiate wages for all new bargaining unit positions. ARTICLE 3 DEFINITIONS 3.1 AFSCME: American Federation of State County and Municipal Employees, AFLCIO. 3.2 AFSCME Member: A member of the bargaining unit covered by this agreement. 3.3 Employee: A member of the exclusively recognized bargaining unit. 3.4 Regular Employee: Employee who has completed the probationary period. 3.5 Probationary Employee: Employee who has not completed the probationary period. 3.6 Employer: City ofSt. Joseph ARTICLE 4 EMPLOYER AUTHORITY . 4.1 The Employer retains the full and umestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and progTalDS; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to - 1- select, direct, and detennine the number of personnel; to establish work schedules, and to . perform any inherent managerial functions not specifically limited by this agreement. ARTICLE 5 EMœLOYEESEClŒUTY 5.1 AFSCME may designate employees rrom the bargaining unit to act as stewards, negotiators and alternates and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 5.2 There shall be no discrimination, by the Employer or AFSCM:E against any employee because of age, sex, race, color, disability, religious or political belief, or membership, or non- membership in AFSCME. 5.3 For such employees as authorize in writing, the Employer shall deduct from the first pay check of each month an amount equal to the regular monthly AFSCME dues and shall be remitted as directed by AFSCME. 5.4 The Employer shall make space available on the employee bulletin board at the unions' expense for posting Union notice(s) and announcements. 5.5 Union representatives shall have access to the premises of the Employer at reasonable times and subject to reasonable rules in connection with official Union business. ARTICLE 6 EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE . 6.1 DEFINITION OF A GRIEVANCE A grievance is defmed as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of employment, as outlined in this agreement. 6.2 PROCEDURE Grievances, as defmed by Section 6.1, shall be resolved in conformance with the following procedure: Step One: An employee claiming a violation concerning the interpretation or application of this agreement shall, within 14 calendar days after such alleged violation has occurred, or an Employee reasonably could be expected to be aware of it, present such grievance to the Clerk/Administrator. The Clerk/Administrator or Employer representative will discuss and give an answer to such Step I grievance within seven (7) working days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within seven (7) working days after the . - 2- . Employer's representative's [mal answer in Step 1. Any grievance not appealed in writing to Step 2 by AFSCME within said seven working days shall be considered waived. Step Two: If the grieved Employee fails to be satisfied with the answer received, the grievance shall be reduced to writing by the employee and/or the Union Steward and shall be forwarded by the Union Steward to the grievant's supervisor no later than (5) five working days from the date of the supervisor's answer. A 2nd step meeting shall be scheduled seven (7) work days from receipt of the written grievance in an effort to resolve the grievance. The meeting shall be attended by the supervisor (and Administrator, if appropriate), the grievant (s), the steward and/or another Union Official. The parties will use their best efforts to make sure that necessary information used as the basis of the grievance/answer is available at the meeting. The parties will attempt to resolve the issue at the Step 2 meeting. However, if it is not fully resolved, the City shall make a written reply to the union within ten (I 0) working days from the date of the 2nd step grievance meeting. Discharges, however, shall be reduced to writing by the Employee and./or the Union Steward and forwarded by the Union Steward to the appropriate supervisor no later than five (5) work days from the date of discharge. Step 3: . If appealed to Step 2, the grievance shall be submitted in writing to the City Council. The City Council shall consider the grievance at the next regularly scheduled meeting (grievance must be received at least seven (7) days before the meeting to be included in the agenda). At the meeting either the Employee or AFSCME may make whatever presentation deemed appropriate to the City Council. Within ten (10) days of the meeting, the City Council shall issue a written answer to the grievance. A grievance not resolved in Step 2 may be appealed by AFSCM:E to Step 3 within ten (10) days of the issuance of the written decisions by the City Council. Any grievance not appealed by AFSCME within ten (10) calendar days shall be considered waived Step 4 A grievance unresolved in Step 2 and appealed to Step 3 by AFSCME shall be submitted to the Director of Mediation Services for mediation, subject to the provisions of the Public Employment Labor Relations Act, Minnesota Statutes Chapter 179A. If either party petitions for binding arbitration stating that an impasse has been reached, and the Director determines that further mediation would serve no purpose, the Director shall certify the matter to the Minnesota Bureau of Mediation Services for binding arbitration, in accordance with Minnesota Statutes Chapter 179A. 6.3 WAIVER . If a grievance is not presented within the time limits set forth above, it shall be considered 1 waived, absent extraordinary circumstances. If a grievance is not appealed to the next step within - 3- the specified time limit or any agreed extension thereof, it shall be considered settled on the . basis of the Employer's last answer. 6.4 EXPENSES Any costs or expenses incurred in conjunction with a mediation or arbitration procedure, shall be borne equally by the Employer and the Employee, with each paying one-half of the costs or expenses incurred. Each party shall be responsible for their own attorney fees with regard to any grievance procedure. 6.5 EXCLUSIVE REMEDY This procedure shall be the sole and exclusive means of processing a grievance. ARTICLE 7 HOURS OF WORK 7.1 The Employer shall be the sole authority in detennining the work schedules. 7.2 The normal workweek shall consist of five (5) days, eight (8) hours per day, Monday through Saturday, and totaling 40 hours. The normal work year shall consist of2080 hours. 7.3 Work schedules shall be posted one (1) week in advance, subject to change due to emergency circumstances. "Emergency" circumstances relate solely to health and safety issues. . 7.4 An employee shall be granted two (2), fifteen (15) minute rest breaks each day. Rest breaks will be scheduled in mid-morning and mid-afternoon. Break/rest periods shall not be combined to compensate for late arrivals or early departures. 7.5 If an employee works longer than four (4) hours, they will be given a minimum of one-half hour unpaid lunch period. The time when lunch periods are scheduled varies among departments, depending on the needs of each department. 7.6 An employee is expected to take their allotted time for lunch. They are requested not to perform any work during their regularly scheduled lunch period, unless specifically requested to do so by the supervisor. In that event, the lunch will be rescheduled. ARTICLE 8 OVERTIME AND PREMIUM PAY 8.1 So far as possible, Employees working in the same department doing the same general responsibilities shall receive approximately the same amount of scheduled overtime in anyone year. 8.2 If a "non-exempt" employee performs overtime work, they will be paid one and one-half (1 Y2) times their regular hourly wage for anytime over eight (8) hours per day or 40 hours per week that an employee works. If during that week, they were away from their job because of a j ob- related injury, jury duty, scheduled vacation, paid sick leave, paid holiday or funeralleave, those . - 4- . hours not worked will be counted as hours worked for the purpose of computing eligibility for overtime pay. 8.3 Occasionally an employee may be asked to return to work after they have left 8.4 Maintenance employees scheduled for weekend duty shall be paid, for a minimum of twe hffiær, calculated at one and one-half ( 1 'l'2) times their regular rate of pay. Employer will require the employee to be on the job for a minimum period of two hours upon call back. 8.5 Overtime work performed which is compensated for by time and one half off, in lieu of overtime shall be called compensatory time. It may be taken in hourly or half hour increments. Hours earned after the maximum of 40 hours is reached will be paid out in dollars as earned in the pay period in lieu of compensatory time, all compensatory time must be approved by the Department Head. 8.6 For the purposes of computer overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 8.7 Fiscal Pay period - Bi-weekly (26 Pay Periods per year). Payday is normally every other Wednesday for the service performed for the pay period ending the previous Thursday at 12:00 Midnight. . ARTICLE 9 HOLIDAYS 9.1 The following days shall be paid holidays for regular employees New Years Day January 151 Martin Luther King Day 3rd Monday in January Presidents Day 3rd Monday in February Good Friday 'l'2 day plus 'l'2 day floating Memorial Day Last Monday in May Independence Day July 4th Labor Day 151 Monday in September Veterans Day November 11 th Thanksgiving Day 4th Thursday in November Day after Thanksgiving 4th Friday in November Christmas Eve (1/2 day) December 24th (12:00 noon) Christmas Day December 25th 9.2 If the holiday falls on Saturday, the holiday will be observed on the preceding work day; if the holiday falls on a Sunday, the holiday will be observed on the next work day. 9.3 If Christmas fall on a Saturday, Sunday or Monday the Christmas Eve holiday and Christmas holiday wilI be observed as follows: If Christmas falls on: Christmas Eve is Christmas is observed on: observed on: Saturday Thursday Friday . Sunday Friday Monday Monday Friday Monday - 5- 9.4 Employees required to work on a holiday shall be paid one an done halftimes their regular rate · of pay for all hours worked on the holiday. ARTICLE 10 V ACA TIONS 10.1. Regular Employees shall earn vacation benefits as follows: a) One year of service - 40 hours b) Two through four years of service - 80 hours c) Five through nine years of service - 120 hours d) Ten through twenty years of service - 160 hours e) Twenty-one to twenty five years of service, an additional eight hours of vacation for each year of employment wiII be accrued with a maximum of 200 hours. 10.2. Vacation hours wiII be credited each pay period, prorated on the schedule outlined in section 10.1. 10.3. Vacation hours may be taken in increments of not less than one half hour. 10.4. If an employee is eligible for three (3) or four (4) weeks of vacation, they may take a maximum of two (2) weeks at one time with written approval from the supervisor if received in advance. Employees eligible for 120 hours or more of vacation shall also be required to take at least one block of five consecutive vacation days. · 10.5. If an employee is on an approved unpaid leave of absence for less than thirty (30) days, their vacation eligibility will not be affected; should the leave extend beyond thirty (30) days, vacation time will not continue to accrue. 10.6. If a City paid holiday falls during a scheduled vacation period, an employee will not be charged a vacation day for that holiday. 10.7. At an employees option, employees leaving employment shall be compensated for vacation leave earned and unused to the date of separation by lump sum or may request to use vacation accrued as time off. 10.8. Employees are allowed to carry forward into the next calendar year, a maximum of eighty (80) vacation hours. All vacation hours in excess of 80 hours per employee on December 31 of any calendar year shall be forfeited. ~ Vacation preferences shall be designated by March 30, and seniority shall govern in the case of conflict and employees shall schedule at least eighty (80%) percent of their vacation time by May-l-&t of each. year. this~tiIne. 10.10. An employee deprived of a vacation or any part thereof due to an emergency, shall be compensated in pay for the vacation time lost, or be allowed the vacation time taken at a later date on approval of the Employer, at the Employer's discretion. Regular part time (not temporary or seasonal) employees shall earn vacation benefits on a pro rata basis (must work a · minimum of 30 hours per week). - 6- · ARTICLE 11 SICK LEA VB 11.1 Sick leave with pay shall be earned by each regular employee on the basis of eight (8) hours for each month of service. 11.2 Sick Leave may be accumulated up to a maximum of seven hundred and twenty hours (720). When an employee hired prior to May 1, 2001 has reached the maximum accumulation of sick days, s/he will be paid for eight hours at the regular rate of pay for each month that sick leave is 11.3 Employees may use their sick leave in increments of not less than one hour at anyone time. 11.4 Sick leave may be granted for the purposes of visiting doctors, dentists or other practitioners in their offices. This time may also be used for tending to a serious illness suffered by a member of an employee's immediate family, in the event the illness requires their personal time and attention. For purposes of this section, immediate family includes spouse, child, parent or sibling living in their home. 11.5 If an employee is permanently disabled, any accrued sick leave shall be paid at the time of the disability. Payment will be equal to one half of the accrued sick leave balance. · 11.6 If an employee is on an approved unpaid leave of absence for less than thirty (30) days, an employee's sick leave eligibility will not be affected. Should the leave extend beyond thirty (30) days, sick leave time will not continue to accrue. 11.7 Upon retirement or termination in good standing and after three or more years of service, Employees shall receive four (4) hours of pay for each eight hours of unused accumulated sick 11.8 Sick leave may be granted only for absence from duty due to personal illness, legal quarantine, or death or serious illness in the employee's immediate family, and what amount of sick leave that may be used for death in the immediate family and what constitutes "immediate family" shall be a spouse, child, parent or sibling living in their home. 11.9 If the absence is for more than three (3) days in duration, a medical certificate may be required. 11.10 In order for an eligible Employee to receive sick leave, the employee must ~ prior to scheduled work to the appropriate supervisor the reason for a proposed absence from duty, and keep the appropriate supervisor informed of his or her condition of the absence daily. An exception to this notification is a multi-day excuse from the doctor submitted · prior to the leave. -7 - 11.11 Claiming sick leave when physically fit except as provided by this Article may be cause for . disciplinary action, including suspension, demotion or dismissal. 11.12 An Employee may supplement benefits received under Workers Compensation up to an amount equal to the difference between such benefits and the employee's nonnal pay. Employees who receive Workers Compensation while being paid sick leave by the City of St. Joseph will be obligated to report those check amounts to the City of St. Joseph at which time an equal amount of money will be subtracted from the gross pay of the employee's next pay checks before taxes and other deductions are made. ARTICLE 12 FUNERAL LEAVE 12.1 An Employee shall be granted three days leave with pay in the event of a death in the immediate family (spouse, children, father, mother, spouses' parents, spouses' children or legal guardian, brothers and sisters). 12.2 An Employee shall be granted one day leave with pay in the event of a death of a grandparent, spouses' grandparent, grandchildren or sibling or any member of the extended family with the supervisors approval. 12.3 An Employee may take up to one day without pay to attend funerals of other relatives and friends. Vacation time may be used for this purpose. Employees may only use funeral leave . twice in one calendar year for this purpose. ARTICLE 13 BONE MARROW 13.1 An Employee working an average of 20 hours or more per week, shall be entitled to a paid leave of absence when undergoing a medical procedure to donate bone marrow. The combined length of leave of absence to complete the procedures shall not exceed 40 work hours, unless the employee specifically agrees to a greater leave. The employer may require verification by a physician of the purpose and length of each leave requested by the employee to donate bone marrow. ARTICLE 14 JURY DUTY 14.1 It is an employee's civic duty as a citizen to report for jury duty whenever called. If an employee is called for jury duty, the City will permit them to take the necessary time off. The City of St. Joseph will reimburse an employee for the difference between their jury pay and their regular pay, not to exceed eight (8) hours per day for a maximum often (10) business days. ARTICLE 15 MILITARY LEA VE 15.1 Every Employee to whom Minnesota Statutes Section 192.26 or 192.261 applies is entitled to . the benefits afforded by those sections. The state law giving 15 working days leave per year to - 8- · National Guard and reserve personnel for training or when called into active duty is mandatory and applies to every city whether or not included in the Ordinance. This section is included simply to make city employees and employers aware of the fact that the State Law applies. ARTICLE 16 UNPAID LEA YES OF ABSENCE 16.1 In the event it is necessary for an employee to be absent ftom work for reasons other than sick leave, funeral leave, vacation, jury duty or family and medical leave, a written request for an unpaid leave of absence must be made at least fourteen (14) calendar days prior to the effective date of the leave of absence. 16.2 Requested leaves of absence will be granted only when such leave would not affect the services provided by the Employer, is recommended by the City Clerk/Administrator, and is approved by the City Council. The approval of such requests is discretionary with the City Council. 16.3 During an unpaid leave of absence employees will earn no compensation or benefit. ARTICLE 17 INSURANCE · 17.1 Hospitalization and Dental Insurance. The following benefits are provided to full time regular employees and regular part time (those working 32 hours per week or more, pro rated based on hours worked; ie: If an employee works 35 hours, the Employer would pay seven eighth of the employer contribution). as defined and limited in the literature provided by the insurance company: ./ Group Term Life Insurance ./ Accidental Death and Dismemberment Insurance ./ Major Medical and Surgical Coverage ./ Medical Health Care Coverage ./ Dependents Health Care Coverage ./ Dental Insurance ./ Long Term Disability Insurance a. The Employer will pay g5% of the hospitalization, medical and dental premium with the Employs8 payffig 15% ofths pr@rrHlilll far full tÏ1rn! r@g~Ilar and full time/part time employees (thos@ worldng 32 hmITs per week, prø rated based on hours '.vark@d ; is: If atl employee works 35 hours, the Employer '.vould pay seven eighth of the employer contribution.), their spotlse and their dependents for eontract years 2000 and 2001. The · Employer will pay 80% of the hospitalization, medical and dental premium with the Employee paying 20% of the premium for full time regular and full time/part time - 9- employees (those working 32 hours per week, pro rated based on hours worked; ie: If . an employee works 35 hours, the Employer would pay seven eighth of the employer contribution.), their spouse and their dependents for contract year 2002. Insurance shall become effective 30 days after date of hire. b. In the event of tennination of employment with the City of St. Joseph or loss of eligibility to remain covered under the City group health insurance program, the employee and their eligible dependents may have the right to continue coverage under the City Health insurance program at their own expense. c. Upon retirement, employees shall have the right to continue to be covered under the City group health insurance program at their own expense. 17.2 Life Insurance a. All eligible regular employees of the City ofSt. Joseph are covered by the City's Group Life Insurance, at a ratio of 80% paid by the employer and 20% by the employee. Spousal and dependent coverage shall be provided if the coverage is part of the policy covering the employee. This insurance is payable in the event of the employees death from any cause, at any time or place, while they are insured. Payment will be made in a lump sum or in installments to the beneficiary, as designated by the employee. An employee may change their beneficiary whenever they wish by submitting the . appropriate documents to the City Office. Refer to the literature provided by the insurance company for details on life insurance coverage. b. The amount oflife insurance provided for eligible employees shall_be at least $25,000.00. 17.2 Long Term Disability Insurance a. All eligible regular employees of the City of St. Joseph are protected through accumulated sick leave days for short-term disability if they are totally disabled because of illness or accident that is not job related (not to exceed their accumulated sick leave days). Long-term disability begins after 720 hours and is defmed in the literature provided by the insurance company. Total disability means that an employee can not perform any position that the City of St. Joseph has available, that an employee is qualified for and normally able to perform. The City shall not be liable to an employee for the insurer's failure to pay a claim b. The Employer shall provide all eligible employees with disability insurance as per current policy which includes spousal disability at no cost to the employee. c. Disability Insurance shall become effective 180 days after date of hire. ARTICLE 18 PROBATIONARY PERIODS, SENIORITY, and RESIGNATION . - IO- · 18.1 All newly hired regular employees shall serve a six (6) month probationary period. During their probationary period, employees may be terminated at the sole discretion of the Employer. Termination during probation is not a grievable action. 18.2 Upon completion of the probationary period, employees shall become regular Employees with the meaning of this Agreement and shall have seniority dating from the beginning date of their continuous employment. 18.3 In the event of a layoff or recall, classification seniority shall govern provide that no regular Employee shall be laid off while probationary employees are employed. 18.4 The employee shall provide at least fourteen (14) calendar days written notice of an intent to resign, specifying the termination date, and reason for resignation. Failure to provide such notice may mean loss of termination benefits due under this Agreement; excluding the event of death, illness and/or disability. An unauthorized leave of more than three (3) working days shall be deemed to be a resignation without notice, excluding the event of death and illness and/or disability. 18.5 If an employee was a regular employee and was laid off, they will be considered a regular employee upon return to work, provided that they were not on layoff for longer than two years. Employees who are laid off shall be placed on a recall list for a period of eighteen (18) months. · If there is a recall, employees who are still on the recall list shall be recalled, in the inverse order of their layoff, provided they are presently qualified to perform the work in the job classification to which they are recalled. 18.6 When the Employer has determined that recall will be made and the number of employees to be recalled, the Employer will recall senior employees. Employees who refuse a recall from layoff to the position he/she held at the time of layoff will be removed from the recall list. Employees may refuse a recall to a different job within the City and such employees will then only be recalled to their original position. If an employee cannot be promptly reached, the Employer's representative shall send a certified letter (return receipt from addressee only required) to the employee's address of record. If said employee does not report for work within ten (10) working days ofreceipt of such notice, such an employee will be considered as having voluntarily terminated. 18.7 If an employee is recalled to a position in a lower rated job classification or to a part-time or a seasonal position, he/she shall have the right to return to the job classification he/she held prior to being laid off in the event is subsequently becomes available. If an employee is recalled to a lower rated job classification or to a part-time position which is less that 75% full time, the employee shall have the right to refuse the recall and remain on the recall list. The Employer shall not hire new employees in bargaining unit positions as long as there are still employees on · the recall list who are presently qualified to perform the work in the affected job classification and who are willing to be recalled to said classification. -11- 18.8 Employees who are eligible for recall shall be given ten (10) calendar days' notice of recall and . shall be sent to the employee by certified or registered mail with a copy to the Union. The employee must notify the Employer ofhislher intention to return within five (5) working days after receiving notice of recall. The employee must be willing to report and to return to work within ten (10) working days following receipt of the notice ofrecall. The Employer shall be deemed to have fulfilled its obligations by mailing the recall notice by registered mail, return receipt requested, to the mailing address provided by the employee. It is the obligation and responsibility of the employee to provide the employer with hislher latest mailing address. 18.9 Seniority for full time employees shall be defmed as an employee's length of continuous service within the bargaining unit since his/her last date of hire. Part time employees seniority shall be detennined by hours worked. 18.10 In the event of a layoff, a minimum of a two week notice must be provided. 18.11 The seniority list, on the date of the Agreement, shall show the names of all employees of each department(City Office and Public Works) entitled to seniority. The employer will provide the Union with an up to date copy of the seniority list upon request. 18.12 An employee shall lose his seniority for the following reasons only: A. He/she resigns. B. He/she is discharged, and the discharge is not reversed tlrrough the procedure set forth . in this Agreement. C. He/she is absent for three (3) consecutive working days or four (4) calendar days without notifying the employer, unless the employee is mentally or physic_ally unable to notify the employer. Upon return to work, the Employee shall be required to show proof of such inability to notify the employer. After such absence, the employer will send written notification to the employee at hislher last known address that she/he has lost her/his seniority and her/his employment has been tenninated. If the disposition of such case is not satisfactory, the matter may be refened to the grievance procedure. D. If she/he does not return to work when recalled from layoff as set forth in the recall procedure. ARTICLE 19 V ACANClES, NEW POSITIONS, and PROMOTIONS 19.1 New positions and vacancies shall be posted on the employees bulletin board in each department, and employees shall have seven (7) calendar days in which to apply. 19.2 The senior employee applying under 19.1 who meet the qualifications as detemlined by the Employer for the position posted shall be offered the position. This section shall be grieveable but not arbitratable. 19.3 Qualification detennination wiII include satisfactory attendance and prior satisfactory job . performance. -12- - ~, - 19.4 If an employee refuses to accept a promotion to the job classification as he/she requested, that employee will no longer be considered for promotion or transfer for that job classification until , he/she has resubmitted a request form. 19.5 Employee must have been in his/her current position for a period of no less than six (6) months - before any transfer/promotion is approved. , 19.6 All approvals for promotion are to be approved by the City Council. -- 19.7 When a vacancy occurs, the Employer has the authority to hire temporary employees or \ temporarily transfer current employees whiIe a search for replacement employees is being ß-'flC1J3, ~ conducted. , ARTICLE 20 DISCIPLINE ~- 20.1 The Employer will discipline employees for just cause only. Discipline shall be in one ofthe \ l\.R'f1Cl- 23 following forms: a) oral reprimand \ b) written reprimand c) suspension , d) demotion, or _T e) discharge ~ / ~ ,- -. 20.2 Suspensions, demotions and discharges will be in written form. 20.3 Written reprimands, notices of suspension and notices of discharge, which are to become part of an ~mployee's personnel file, shall be read and acknowledged by signature of - , the employee. Employees and AFSCME shall receive a copy of such reprimands and/or notices. \ 20.3 Employees may examine their own individual personnel files by appointment with the Clerk/Administrator in the presence ofa Union Steward. 20.4 Employees will not be questioned concerning an investigation of disciplinary action unless the \ employee has been given an opportunity to have an AFSCME representative present at such meeting. \ 20.5 Grievances relating to this Article and involving suspension, demotion or discharge shall be initiated by AFSCME in Step 2 of the Grievance Procedure, under Article 6. , ARTICLE 21 WAGES, REIMBURSEMENTS AND LONGEVITY 21.1 Wages l a. All Employees shall be paid in accordance with Schedule "A" attached hereto and made a part of this Agreement. f- '\e b. Employees shall move to their next step on the wage scale on their anniversary date of employment as long as their performance evaluation indicates they are meeting or f exceeding expectations. -13- I ill "hall be effective as the 151 day of January, ;WOO 2003 and shall remain in force e and effect until the 3151 day of December ~, 2004 the anniversary date. It shall be I automatically renewed from year to year thereafter unless either party shall notify the other, in writing, by July 151 prior to the anniversary date, that it desires to modify tills Agreement. This agreement shall remain in full force and effect during the period of negotiations and until notice I of termination of this Agreement is provided to the other party in the manner set forth in the following paragraph. I 26.2 In the event that either party desires to terminate tills Agreement, written notice must be given to the other party not less then ten (10) days prior to the desired termination date which shall not be I before the anniversary date set forth in the preceding paragraph. I IN \VITNESS \VHEREOF the parties hereto have set their hands and seals this _ day of I ,2002. I CITY OF ST. JOSEPH AJ.\1ERlCAN FEDERATION OF COUNTY e. STATE Af-.,TI) MUNICIPAL EMPLOYEES By: By: I Larry Hosch, Mayor Jim Marthaler, President I By: By: I Judy Weyrens Clerk! Aclmll1ìstrator Mike Sworski, Union Steward By: I Dave Mortenson, AFCSME Union Rep. Wage Schedule January 1,2003 through December 31,2004 - See Attached Wage Step Systems , ~ .' ~ - 16- , _ \A- DRAFT October 15, 2002 Page 1 of 3 . Pursuant to due call and notice thereof, the Planning Commission for the City Council met in special session on Tuesday, October 15, 2002 at 6:30 PM tn the S1. Joseph City Hall. Members Present: Chair Gary Utsch. Commissioners S. Kathleen Kalinowski, Mike Deutz, Marge Lesnick. Council Liaison AI Rassier. Administrator / Clerk Judy Weyrens. City Representatives Present: Comprehensive Plan consultants Joanne Foust and Cynthia Smith-Strack. Others Present: Gary Hawkins. Sprinq Green - Site Plan Approval: Gary Hawkins of Spring Green appeared before the Planning Commission for reconsideration of a development plan to expand his existing facility located on 15th Avenue NE. Weyrens presented the Commissioners with a document detailing the outstanding issues. The issue and resolution follows: ISSUE REQUIREMENT RESOLUTION Outside storage of The Public Works Director is The property owner has met with vegetative material requesting that all yard waste be the Public Works Director and have placed in a self contained storage bin. agreed to place all yard waste into a concrete container. The material Reason for request: Due to the will either be hauled off site proximity to the storm water pond, annually or used as fertilizer. grass clippings or other debris that may contain pesticides could leach . into the ground or be washed into the pond and contaminate the water table. Drainage The Planning Commission did not The City Engineer will be meeting have a drainage plan for the with the property owner to review proposed addition, nor did the City drainage, but indicated that the Engineer submit a letter of approval drainage, at least in part, could flow for the site plan. . to the swayle located on the rear of the property. Drainage Request: The property owner is requesting to drain the 'property after construction to the swalye located in the rear of the property. The swayle will carry the water to the storm pond. Parking Lot Area The Planning Commission reviewed ~ Require pavement of the entire the S1. Joseph Code of Ordinances area. regarding parking lot standards. The ~ Require paving of the area property owner is requesting to limit abutting the building and a 30 paving to the parking area abutting foot approach from 15th Avenue the building and a small approach NE. from 15th Avenue SE. ~ Waive the parking lot requirements until the property is developed further. - The Planning Commission concurred the only outstanding issue for discussion is the amount of parking - area required to be paved. Utsch questioned if the entire parking area constructed in phase one meets the parking requirements. Rassier responded that only a small portion of that parking area is paved with the majority class two material. Hawkins stated that he would be acceptable to paving the eastern parking lot, (created with phase two construction), and paving the approach to the property from 15th DRAFT October 15,2002 Page 2 of 3 Avenue a distance of 30 feet. Hawkins stated that it is not practicable to pave the entire area as the . equipment used for Spring Green would destroy the surface. Utsch stated it is his opinion the parking area constructed with phase one should be paved in its entirety. Utsch would be willing to waive some of the parking lot requirements of the phase two parking lot if Hawkins would agree to such. Utsch further stated that if Hawkins is not willing to pave the entire parking area of phase one, he would be willing to consider attaching the requirement to a future building permit or construction of phase three. Kalinowski made a motion to recommend the Council approve the site plan of Spring Green Lawn Care to construct an office addition of 1,200 square feet and a warehouse addition of 1,125 square feet with the following contingencies: 1. All yard waste will be stored outside in a self contained storage bin. 2. The eastern parking area created with phase two construction will be paved as it abuts the building, and the approach from 15th Avenue will be paved a distance of 30 feet. The area between the approach and parking area will be surfaced with class two material. 3. No additional building permits will be secured until the entire west parking area, created during phase one construction, is paved and meets the parking lot standards of the St. Joseph Code of Ordinances. 4. The property owner will drain the property in accordance with the recommendations of the City Engineer. The motion was seconded by Deutz and passed unanimously by those present. Tamm Photoqraphy, Buildinq Permit Request: Weyrens ~equested the Planning Commission consider . the request of Roger Tamm to secure a building permit. Tamm is requesting authorization to construct an 8 x 10 utility shed which will be placed in the rear yard. Weyrens stated that Tamm has been informed that all buildings constructed in the Highway Business Zoning District must comply with the exterior requirements. Deutz stated it was his understanding that accessory buildings were not allowed in the Highway Business Zoning District. Utsch clarified that accessory buildings are permitted only if the exterior requirements are met. Deutz stated that it is his opinion that they should not be allowed in the Highway Business District and the revised Ordinances should change this provision. The Commission agreed to review permitted uses in the Highway Business District during the Ordinance review process. Rassier made a motion authorizing Tamm Photography to make application for a building permit to construct an 8 x 10 utility shed provided the exterior requirements are met. The motion was seconded by Kalinowski and passed unanimously by those present. Comprehensive Plan Update: Planning Consultants Joanne Foust and Cynthia Smith-Strack appeared before the Commission to continue reviewing draft chapters for the revised Comprehensive Plan. The Commission discussed the following: -7 Implementation of the Comprehensive Plan including zoning controls, capital improvement planning, subdivision controls and recommendations of goals. -7 Introduction to the Comprehensive Plan to include scope of plan, methodology and identification of community strengths and weaknesses. -7 Community's characteristics and settings to include history and physical profile. -7 Housing to include inventory of housing stock, housing issues, community input, housing recommendations and resources available. - - DRAFT October15,2002 Page 3 of3 . Foust and Smith-Strack requested the Commission establish a special meeting to continue reviewing the . final chapters as they are revised. The Commission established a special meeting for October 28, 2002 at 6:30 PM to continue discussing the revisions to the Comprehensive Plan. In the event the draft chapters are not ready for review, the Commission will meet to continue discussing revisions to the Zoning Ordinances. Adjourn: Kalinowski made a motion to adjourn at 9:00 PM; seconded by Lesnick and passed unanimously. Judy Weyrens Administrator I Clerk . - - . MEMORANDUM Date: October 16,2002 To: Honorable Mayor Hosch and Members ofthe City Council From: Judy Re: Council Packets Since the Council packets have been prepared, two additional items need to be placed on the agenda, they are as follows: 1. Gambling License Application: St. Joseph Jaycees for an event to be held on November 30,2002. The event is a fundraiser for Laurie (Felix) Silbemick's sister who has stage four breast cancer. The event will be held at the EI Paso. 2. City Engineer Reports a. Change Order No.3 - 2002 Street Improvement b. Request to extend the street project completion date. The request will be to allow . the final wear course and restoration to be completed in the spring of2003. Joe will explain this further at the meeting. Also please find enclosed: 1. The AFSCME contract. The attached contract is highlight with additions and stricken with items to be removed. The changes correspond to the sheets used during negotiations. - - OCT-16-2002 WED 01:40 PM FAX NO. H t (I'"", .....J v," - ... ð p, 01 Minnesota Lawful Gambling Pago 1 or ~ . 3/01 LG230 Application to Conduct Annual Off..Site Gambling No Fee Licen$ed Organization Information (plcQ$e print __II information) O~gflniz~lí( n Name_SLJo.se..c.b"Jav.c.ee.:L~_______lIcens9 Number (5 dlgilsL.Q.3,QU ___ Licensa E;xpirolion Data _1..__I_..31-_-'-2OQ3., Class of Or9anization License (A, B, Cf or D) _ EL....__ Namo of Chir:r Executive Ofriccr_-º-e.ß.çjra...Þ.~!L__._~_;___ Daytime Phone Number <-32.o_>...3£)3d)251___ (DQ I'\O~ list tho gillnbling managur) Gambling Premises Information NIIII\O or cs!¡¡hr¡:¡hIncnV(unclkJn where gambling activity will bo conducIEld...ELE.asQ.. Ç11Jb-..._r_~___ SlrcQtAdt.lr05!\ anti Cily_. 2!lO. ~d li,V!f:-NW, m~ JO$.e..QÞJY.11i 5-º~L 4 _____.~__ (Da Mt U5G) a pOOl office bt'))(. If no ! trGOl HdrJres:!. wrilo In 1M road dt;!S!gnatÎOns. Example; 3 mill1S east of f.lwy. 63 on County Road i!2) lfl<lRII Roqulromant. Doos your org ln¡'~ion own the gambling premi"e~? o If yes, no loollt'! Is requiretJ. Œ:J If no. Ð IOORII agrewmcnl mUfil bo al!Ðcþad (you may use leasa (orm lG224, svaJlmJlli: rrom the Boarcl). Howcvt:!', no ICQsl1 1& required ì( the 0¡1!y OllfflbUng ;]CliviI)' 10 bo cundu~cd ì:o II ~c. Date(s) for off~site activity up to 12 consecutive Type of Gambling Activity. Check 1M bO)«(es) for the days: gambling activity your org::mization will be conductIng. BegÎn datÐ J.U.1Q_/.20Q2 o Pull-Tabs D Bingo D Tipboards XXJ Raffles D Paddlewheels End date Local Unit of G9vernrnent Acknowledgment . If the gambling premises 1$ within city limits, tho city must sign this application and provide a resolution. On behllfr Of the city, acknowledge that this application PrintnarJ)eofclty~U.PM.Plt~ _.~.._ ._..__"._. will be forwarded to the: appropriate city officials, the citý ¡nust pas!! a resolulion $pecifically approving or (/enying this application, 3T1d a copy of tho rE:l$olut1on will be --------,--..--- forwarde:d to the applying organi7.allon. (Signature of city per$onnel receiving applicaUon) TiUe Oata I I If tho gambling premises is located tn a township, both the county & township must l5õign this application. The county must provide a resolution. For tbLtownshiø: On behalf of the township, I C\c:knowledg( that the organil<rtion is applying for an Prinlnlllne of town$hip_._~. __~_._u_~~_' ._ t\nnua( orf-sito o;¡n1bling aCliVIty within the township liroils. -......--..-...-...-.----.---..-- --.. A towoahlp has nO statutory authorily to approve or (Signalure of townshIp Ofrlci31 scknowlodglng 9pplicallon) <.Icny on appllcö=1!íon (Minn. Stat. ~49.213, subd. 2), Tltlo Dale I I . Eor tb9 Ç9.J!!l!1;. On behalf of tho county, I aclcnowlcdge : th¡)t U1is npplication will be forwarded to the appropriale I"rirtl nama of couni)' _~___.___._~_._ .___.._ counly Om\}lal~, the CO\.IJ'1ty must p:õlSS a re$olulion &p~cific"'ly approl/ing or denying this application. and a ---\-.-..-----.-.......--- copy of the f('lsoluUon will be: forwardQr, to the applying (Signaturo of counly pensonnel rcçdvll'lS apptièUtlon) orQ~n¡.!<Itìon, ¡llIe Doll! I I Chief Execut,ve Officer (CEO) Acknowledgment and Oath . I have road this tlppllc:ation, and aU information is tnJe, accurate, and completG. I hereby alJthonza the Gambling Control AOl1rd to modify the class of organÎ~ation lie nsa to be cOMistent with the olass of pE!rmll being applìed fo~. ~, CEO GignatutEJ <: Date , ~ 1d. t. ....AØsIlI'J ~~.. __ T · City of St. Joseph Maintenance Worker The City of S1. Joseph is accepting applications for afull time maintenance worker. Applications can be obtained at the City Offices, 25 College Avenue North. Submission deadline: November 15,2002. Interview date: November 25,2002 Employment Start Date: January 1, 2003 Interview Committee: Dick Taufen, Judy Weyrens, Jim Marthaler, one Council person (or two if the Council wishes) The Council would approve the final candidate Job Description: The same job description will be used, requiring the · candidate to either have a water license or be able to secure one within a specified period of time. · · OIUTSTANDING ISSUES - 2002 Improvement 1. Delay ng Interest - I was asked to provide information on the cost of interest for one year if the interel:t is delayed. The cost of the interest is approximately $ 45,418.56. As stated at the public hearing, John Scherer questioned if there is legal authority to do so. 2. Truck Route - The City did not mark the truck route and we can request removal of the signs 3. Home 5tead - vs - non homestead - All the properties were verified for homestead classification and ll(1 errors were found. 4. Repla, :ement of Concrete Aprons - Mike Deutz questioned the charge against his property south of Bir,;h Street. He stated it was his opinion that he would not be charged as the aprons were only five yc:ars old. Engineer Response: The property on the north side of Birch Street was not assess ~d for the apron, therefore the costs is washed out. 5. Water Issues - Jim Schwegel questioned the amount of his water assessment. His assessment was based on the policy adopted by the Council for multiple units. The policy was adopted as multi¡: Ie dwellings require more space in the pipe. When the property owned by the Loso Trust is devele,ped, they will be assessed in the same manner as Schwegel, based on the development. In calcul Jting the actual dollar value of the pipe that extends on Schwegel's property, it exceeds the assess ment. · OTHE]{..... .. While reviewi:lg the assessment roll, it was noticed that five properties were charged for curb that should not have. The are as follows: 1. Line 18 - Legion 2. Line 19 - Bob Velline 3. Line 44 - RJT Partnership 4. Line 45 - Thomas Krebsbach 5. Line 46 - Ehlen Properties (Post Office) The Council n~eds to take action on the assessment roll at this meeting approving the Resolution adopting the final asses,;ment roll with the five changes stated above and any other changes made at this meeting. ·