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HomeMy WebLinkAbout1992 [12] Dec 03 {Book 2} Mayor . Steve Oehler Councilors Leo Sadlo Ross Rieke Bob Loso First Avenue NW Stephanie Hazen P.O, Box 668 St. Joseph, Minnesota 56374 City Clerk I Adm (612) 363-7201 Rachel Stapleton CITY OF ST. JOSEPH CITY COUNCIL MEETING December 3/ 1992 7:00 p.m. AGENDA I. 7:00 p.m. Call to Order 2. Approve Agenda 3. Approve Minutes - November 19 4. Bills Payable 5. Mayor Reports . 6. Council Reports 7. OLD BUSINESS a) Personnel Policy Manual b) Treasurer's Report c) star City Resolution d) Roske Property e) 8. 8:00 p.m. OPEN TO THE PUBLIC 9. 8:15 p.m. Recess 10. 8:30 p.m. Mark Lambert - Apartment proposal. " II. Clerk/Adm Reports a) Water Supt. request to attend Water Conference in st. Cloud b) Transfer Cigarette License - st. Joseph Liquor Shoppe c) d) e) 12. Adjourn . . -- .' " November 19, 1992 e Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, November 19, 1992 at 7:00 p.m. in the St. Joseph City Hall. Members Present: Mayor Steve Dehler. Members of the Council Leo Sadlo, Ross Rieke, (arriving at 7:45 p.m.j, Stephanie Hazen, Bob Loso. Deputy Clerk Judy Weyrens. Others Present: Mayor Elect Donald "Bud" Reber, Councilor Elect Ken Hiemenz, Monte Eastvold, Fran Court, Gary Schleicher. Bond Sale: Monte Eastvold, bond counsel from Juran & Moody, discussed that he is presenting an offer for a $365,000 bond lssue. The bond lssue is to aid in the financing of the Sanitary Sewer Service to North Industrial Park. Should the City bond for $365,000, $340,000 would be available for construction costs. The average interest rate would be 6.2% with a net interest affect of 6.39%. Sewer hookup fees, investments, and interest earnings would be used to pay the bond issue each year. Councilor Sadlo discussed the necessity of setting aside funds to assist with the payments if the hookup fees would not be sufficient. The Council discussed alternatives of designating funds . for future payments. After discussion, the Council determined that the Sewer fund has sufficient funds available should additional funds be needed to assist with the re-payment of the bonds. Sadlo made a motion to proceed with the sale of the 1992 General Obligation Series 8 Bond, in the amount of $365,000. The motion was seconded by Hazen. Ayes: Dehler, Sadlo, Loso, Hazen. Nayes: None. Motion Carried 4:0 Monte Eastvold presented the Council with a letter of intent from Juran & Moody. The letter of intent stated that Juran & Moody agreed to: ** purchase $365,000 General Obligation Bonds of 1992, Series B, to be dated December 1 , 1992, and to mature December 1, 1994- 2008. ** pay for the Bonds $357,846 and accíued interest to the date of settlement. Additionally, the Bonds will be payable at First Wisconsin Trust Company as the paying agent and registrar. Interest will be payable on June 1, 1993 and semiannually thereafter, and bonds will mature on December 1 of each year. All bonds will be in the denomination of $5,000, with the average interest calculated at 6.2% and a net effective rate of 6.39%. Bonds maturing in the years 2001 to 2008 are callable at the City option. After hearing the terms of the Bond Issue, Hazen made a motion approving a resolution to sell the $365,000 . General Obligation Bonds of 1992, Series B, to Juran & Moody, according to the contract presented. The motion was seconded by Loso. Ayes: Dehler, Sadlo, Loso, Hazen. Nayes: None. Motion Carried 4:0 Page 2136 . . . . , November 19, 1992 . Agenda Approval: Loso made a motion to approve the agenda with additions and deletions. The motion was seconded by Hazen. Ayes: Dehler, Sadlo, Loso, Hazen. Nayes: None. Motion Carried 4:0 Approval of Minutes: Loso made a motion to approve the October 15 and November 5, 1992 with the following corrections: page 2127 - ..until permission is obtained from the State, property owners to the west... page 2128 - Discussion under Sadlo's report 1) should include: Sadlo responded that the Fire Department only requested approval for three. page 2129 - Police Reserve Unit - Loso requested the police reserve attend a Council meeting prior to beginning so that the Council could meet them. page 2130 - Mayors conference will be held on Saturday, October 17, 1992. page 2130 - Under the heading - TREASURER'S REPORT: Judy Weyrens, Deputy Clerk, presented recommendations of fund transfers. Hazen made a motion to transfer the fund balances from: FUND 302 1972 IMPROVEMENTS WATER AND SEWER $40,453.14 to: . FUND 601 WATER FUND 18,000.00 FUND 602 SEWER FUND 22,453.14 The motion was seconded by Loso. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Loso made a motion to leave the fund balance as it is, from Fund 304 -1978 East Side Improvement until the amounts to be transferred to each fund is worked out as it was assessed. The motion was seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Dehler made a motion to transfer the fund balance from: FUND 305 - 1978-A STREET IMPROVEMENT 17,446.71 to: FUND 106 - STREET MAINTENANCE 17,446.71 The motion was seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Hazen made a motion to make the following transfer due to new bond issue for East Baker Street and 7th Avenue, from: FUND 106 STREET MAINTENANCE 175,221.69 and FUND 308 - 1992 IMPROVEMENT BONDS 196,736.81 to: . 408 CONSTRUCTION FUND FOR BAKER & 7TH IMP. 371,958.50 The motion was seconded by Loso. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motíon carííed. Page 2137 . . . November 19, 1992 e page 2130 - Clerk/Admin Report #2 - Council instructed the Clerk's Office to get quotes on a new phone system. page 2131 - Mayor Dehler called the meeting to order and allowed County Commissioner Rose Arnold to speak on County matters as they relate to the City. Mayor Dehler thanked Rose Arnold for coming and opened a public... page 2132 - Rieke: Questioned whether the bridge at Millstream Park had been fixed and reported that a portion of the railing was in the water. Rieke was concerned about the possible liability issue. page 2132 - Personnel Manual - Hazen stated that she wished to work on a draft to update the personnel policy... page 2133 - Easement Request - ..He presented a copy of a letter. . page 2133 - Ross asked if the Council would grant a permit.. The motion was seconded by Hazen. Ayes: Dehler, Sadlo, Loso, Hazen. Nayes: None. Motion Carried 4:0 Treasurer's Report: Deputy Clerk Judy Weyrens presented the October Treasurer's report, including a detail summary of YTD expenditures for each department. The Council requested when future transfers are made, a separate column be added to the first page. Hazen made a motion to . table the October Treasurer's report; seconded by Loso. Ayes: Dehler, Sadlo, Loso, Hazen. Nayes: None. Motion Carried 4:0 Mayor's Report: 1) The Chamber of Commerce is interested in beginning the process of becoming a Star City. The Chamber has purchased the manual which describes the project and process for becoming a Star City. Before the process can begin, the City Council must pass an ordinance which designates a Star City Commission. Mayor Dehler stated that one of the purposes of the program is to promote an active approach to Economic Development. Councilor Sadlo stated that the program actually sells the City, and felt that the Council should have time to digest the information before spending money on attorney's bills with the drafting of an ordinance. Ken Hiemenz questioned if any taxing per capita was included in the program. Mayor Dehler stated that their was not, but encourage all the Councilors and Councilors Elect to review the information before a decision is made. Loso made a motion to table the matter until all the Councilors have had time to review the manual. The motion was seconded by Sadlo. Ayes: Sadlo, Loso, Hazen. Nayes: Dehler Motion Carried 3:1 2) Roske Property: Mayor Dehler addressed the Council with regards to a new proposal to enter into a purchase agreement with Jerry Roske. Mr. Roske is still willing to sell his property to the City. He has agreed to reduce the price to $130,000 with the following terms: a five . year contract for deed, with $10,000 earnest money down which is non- refundable. Once the sale is finalized the City would pay $20,000. Mayor Dehler stated that Mr. Roske was not excited about dropping his asking price by $20,000. Dehler believes that their is not enough, nor Page 2138 . . - . . . . November 19, 1992 . is land available in the downtown area. Councilor Hazen felt that it lS not appropriate to continue discussions on the Roske property because it went before the public at the General Election and they voted the issue down. Councilor Loso concurred. 3) Resolution for connecting to City Services: Loso made a motion approving a resolution establishing time for connection to the Sanitary System. The motion was seconded by SadIo. Ayes: Dehler, Sadlo, Loso, Hazen. Nayes: None. Motion Carried 4:0 Councilor Rieke arrived, 7:45 p.m. COUNCIL REPORTS Sadlo: 1) Sadlo discussed with the Council the possibility of cleaning up the property located at Minnesota Street and 6th Avenue NW. The County work program could assist the City and remove the concrete blocks. Sadlo feels that it would enhance the housing development if the entrance to the development was aesthetically attractive. Councilor Sadlo also discussed the possibility of purchasing the land for a future well site. The Council was in general agreement to research through the Clerk's Office, U'le potential for this property. 2) The sewer mains serving North Industrial Park are installed in the ground, and the remaining equipment is scheduled to arrive mid . December. Loso: No Report Hazen: The Planning Commission met on November 16 and discussed the following items: 1 . Approved the application for a building permit for Sylvester Prom to construct a warehouse for his Industrial Kitchen operation. 2. Roger steichen questioned whether the Planning Commission would consider allowing a special use permit for the property located at 111 College Ave. N. He is considering purchasing and renting the property if allowed. A hearing has been scheduled for December 7, 1992 at 8:30 p.m. 3. Discussed the Final Plat approval for Terry Schmid 4. Commission tabled garage size and assessment policy until the December 7, 1992 meeting. Rieke: 1 ) The Core Committee met on November 17, 1992. A group of students is working on a campaign promoting responsible drinking. 2) Councilor Rieke stated that he has some information available on the property located on the NW corner of Minnesota Street and 6th Avenue NW. The property can be cleared of liens and judgements, but it will be a challenge and time consuming. Before cleaning the property, the City would need written consent by the owner of record. . Recreation Center: Fran Court appeared before the Council t.o discuss the monies in the Recreation Center Fund_ It was the intention of t.he Recreation Center Study Group that any monies left in the fund would be Page 2139 . . .. November 19, 1992 . designated only for the purpose of a Recreation Center. They would like some assurances that the money would not be used for park beautification or park projects. The Recreation Association has sent a letter to the City requesting that the money they donated, $11,927, remain in the recreation center fund. Some confusion has arisen because of a grant the City gave the Recreation Association in 1978. Councilor Loso stated that after he attended a Recreation Association meeting, it was the general concensus of the board to return the money to the City to be used for parks. Loso presented an agreement from 1980 in which the board members of the Recreation Association stated that they money would be returned for park and recreation use. Gary Schleicher, President of the Recreation Association read the letter that was sent to the City on behalf of the Recreation Association. The letter indicated that the money being returned, $11,927, should be reserved for a future recreation facility. The Council was in general agreement to refer this matter to the ParK Board for a recommendation. Sadlo made a motion to recess for 7 minutes; seconded by Loso. Ayes: Dehler, Sad10, Rieke, Loso, Hazen. Nayes: None. Motion Carried 5=0 Mayor Dehler reconvened the meeting. OLD BUSINESS . t".?:.r.,9_º..,f.i..nsJ., E<;.>,.J.".,1S;:.Y..,,:,. Councilor Hazen presented a first draft of the table of contents fOì- i: he updated personnel policy. The pol icy' \..¡i 11 inc1ucJe items such as what the employee can expect from the City and what the City is e>:pect i n'9 irc-in the employee, as hlell as terrns of emplo;,rnent, Anyone with comments should contact Councilor Hazen. ~..ç-º.D..ºm..tç" ç~_Y.:-ª-J..ºP.r.r.L?,..IJ..t_:_ May 0 r Dehler cliscussecj 8. 1 et te," hs ì- ece i ved concerning the fees of joining the St. Cloud Area Economic Development Paítnership, One of thE' purposes c,f the Paì-tneì-srÜ.p 1':;:- t(;> prornc,r_e the '...> Cit.y al1d bring busil"lBSSeS in the participating Citie:::;. Pieke dis:;c:ussed v~hether or not the Cì ty' c,f St. Joseph vJoulcJ :;'Jet pla,:::ecJ on the back bur nei , and felt that if IrJe joined, IrJe would need to ha\J6 a pr oc:ess for evaluating the service l..¡e ,ecei\/e. Loso didn't feel that the City would benefit from joining the partnership at this time, Dehler made a motion to join the St. C~lc)!.)cl Area Economic [Ieveloprnent Partner::::hip Januar)' 1 , 1993 and pay the annual dues or $,5, ()OO . r:16 motion IrJas seconded by Rieke. AY'es: Dehler, Sad 1o , Rieke. Na.ye~; : Los.;), Hazen, r"1c)ì':..i()f! C,a..ì-"¡- 120::; :;~ : 2 OPEN TO THE PUBLIC No one pì-esent wished to speak. CLERK/ADMINISTRATOR REPORTS . 1 ) Dave Hollande, Off-Sale License: Los~o ¡ _ J-- to transfer rnaoe a n1OL.1On Off-Sale Liquo, license of t,he St. Joseph Liquor Shoppe, 213 t1i nnesota ~)treet East to 225 rÜ nnesota street EéiE;t" The motion was seconded by Page 2140 ~ ~' , Novernt'er 19, 1992 . Sadlo, A>;e-:s: Dehler, Sadlo, F? e ke ~ L ()S(j , Hazen. r"a/6s: Nc'ne. ¡"lot on Carrisc] .5:(1 2) Loso made a motion to approve the following applications f 0)" payment: C>. . RanCiy f<Jaemeì' Excavating (Final) East 8,3. keí & 7th Avenue $ 2 ., 14 1 .7-8 b2 ::\ .. J. Louis (Fin,sl) 91 è:t Se~;J'2r Improvement $ ~:'~2 ,573" t~,8 c. S. J. Louis (2nd) t.-.Jat2r t1ai n - Cont)" act I $ i~)~) , 38~·' .. ::2.5 The motion was seconded b/ F~ i e ke . º,¡"§"ç:!~t?g.J--º..n,: Sadlo questi ()fled the si n k dOI?-JíI that has occurred on t'ii nnesota Street East b/ the vacant lot owned by Krebsbach oil. Sadlo IrJould like a statement from the engineer as to what tl'le compaction was and who is responsible for íepaiíins¡ the sink dOlAJns, Loso amended his motion to approve the applications of payment. aft,er app)' ova 1 of the Engineer. Rieke a_S1l~ seel tel the amendment. Ayes: DehlE'T , Sadlo, Rieke, Loso, Hazen. Na/es: ,1'10 ne . Motion Carried 5:0 . 3) Ç,b,ªm?.ª, Çi..rº?:c_,~, Loso made a motlon to approve change or del' #~' for ,,,,"- the 1992 lI,Jaste, System I rnpr o\/erne nts.- ; Contract I: l'Jater Tr a n:::;mif;s ion t'1ai ns of v. J. Louis, as r eC()ilìrnenc!õÇ;d !.::';/ t-I···¡e E 1'1gi. neeì~ .. TI',2 înc¡t.ion was: sec()n.::JecJ i:», Riske. Ay'es: Der,ler , Sadlo, Rieke, LOSC) :: rlélL{;:-:n" Nayes: Hone. t'iotion Carc ied 5:(1 t¡ ) ~~~_.J~..9.:ªX~.~.t..:t:;.§:. l~_.¡..:;:.?..f..t§.ª_~_. L () S 0 m 8. C) E~' c! moti':,n to a¡::'p': 0\/6 t tIE-: c~ 1 çJd"r ¿' t. t_ ~ License of 1'1 & T Liquor as Pì- esentec: . l-he HI()t.ic,rl was: S8(:c)nC'e·:.; t,)-,· Hazen. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: Hone. t1otion Can- ied 5:0 5) B_~'L§,~,§,?'_Q.L R.~,g,l,}.?c§_'t,:, C i t y Ass e s s 0 r , Ollie Lesnick requested the increase his salary by $ 895 per yeEií ~ Ollie sta.tes that t rl e C i t Y' has recently annexed 103 properties, increasing his wor k load. Rieke made a motion to appyove the salay/ increase as presented; seconded b/ Hazen. RJ..§~::l,§,§J,,º..D..,,:___ n",e Counci 1 was in gene)" al agreement to adjust the salary of the assessor each yea, based on the nurnbe, of additional properties. The Council will discuss this during the coming year. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion Carried 5:0 . p."-º9-..t?_ E..IgE.ª.:c.t.,L~_ liE th the full Council nOli.} pr ese nt , Mayor Dehler again brought to the table the new p'(oposal for' purchasing the Roske Property' . Sadlo made a motion LC) table f u ì" the r discussion the proposed pUichase of the Roske property. The rllotlon was seconded b¡' Rieke. F'aÇje 2141 , , ... . > Nov,=,rnber 19, 1992 . Ayes: Sadio, Rieke, Loso, Hazen. Nayes: Dehler. Motion Carried 4:1 Adjour n: Hazen made a motion to adjourn at 9:05 p.m.; seconc:lecJ by Loso. Ay€:s: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None, Motion Carried 5:0 Qu~ WJù/4~ Judy We>'rens Deputy Clerk . . . Page 2142 .. " 3490 Lexington Avenue North St. Paul, MN 55126 League of Minnesota Cities (612) 490-5600 November 20, 1992 TO: City Managers, Administrators, or Clerks FROM: Cam Andre, LMC Interim Executive Director ~~ RE: LMCIT Board of Trustees - vacancies We anticipate two vacancies on the League of Minnesota Cities Insurance Trust Board of Trustees in the near future. The Board of Trustees is LMCIT's governing body, and is responsible for managing LMCIT's programs and operations. The first vacancy will likely occur at year-end, and the second . early in 1993. Elected or appointed officials of LMCIT member cities are eligible for appointment. LMCIT Trustees are appointed by the LMC Board for three-year terms, and may be reappointed for up to three terms. The LMCIT Board meets as needed, normally averaging 6-8 meetings per year. The LMC Board invites LMCIT member city officials who are interested to submit a letter of application outlining their background and relevant experience, as well as any other information that would be useful to the League Board in making its decision - e.g., the applicant's familiarity with LMCIT programs, views as to LMCIT's appropriate role and future direction, etc. Letters of support from city councils or other city officials, either of the applicant's own city or other cities, would also be useful. Letters of application should be sent to the attention of Pat Deshler at the League office, no later than December 15. If you have any questions about the Trust Board, its functions and duties, the time commitment, etc. feel free to contact Pete Tritz at the League office. Please share this memorandum with your mayor and . city councilmembers. Thank you. ~ '" 3490 Lexington Avenue North St. Paul, l\1N 55126 League of Minnesota Cities (612) 490-5600 December 26 LGA Payments to Increase November 30, 1992 Dear City Official: Due to stronger than expected sales tax revenues, the Local Government Trust Fund (LGTF) is now projected to have a surplus of approximately $30 million for the current biennium. Under current law, this money must be distributed to local governments in proportion to their LGA, equalization aid and community social services aid for 1992. The resulting aid increases will be one-time increases that will not be built into the aid base for future year aid distributions. The Department of Revenue advised us today that the aid increase will be approximately 8.5% of the total amount of LGA and equalization aid each city was originally certified to receive in . calendar year 1992. This amount will be added to the December 26 payment. At this time, the Department of Revenue does not intend to notify cities of the amount of t~e increase prior to the time checks are mailed· for the December payment. The LGTF is working as intended, with the amount of property tax relief increasing as revenues into the Trust Fund increase. City LGA was cut in 1991 and 1992, and the sales tax was imposed on local government purchases in order to balance the state budget. The aid increase this December will help offset the impact of the state sales tax that cities now must pay, will help make up for cuts in 1991 and 1992, and will help prevent future property tax increases. Unfortunately, the timing of the official notice from the Department of Revenue that will accompany the December payment will be too late for cities to adjust their 1993 levies to reflect the additional state aid. How should cities respond? Even without official notice from the state, some cities may want to reduce their 1993 property tax levies to reflect the additional revenue they expect to receive in December. Others may want to spend the money on needed special projects or maintenance that has been deferred. Finally, others may want to save the money to help reduce their property tax levy for 1994. There is some risk in each approach. The most important advice we can offer is for you to clearly document your use of this . unanticipated aid increase. For example, if you decide to reduce your 1993 levy, clearly document and publicize the amount and reason for the reduction, Similarly, if you save the money to reduce your 1994 levy, make this decision public and explicit, and eannark the money separate from your other fund balances, Finally, if you decide to spend the money on special projects or . deferred maintenance, document those costs, and be prepared to defend your decision, This last alternative may carry the most risk, because of possible legislative action during the 1993 legislative session and the projected shortfall in the LGTF for the next biennium, Since this is a one-time aid increase we do not recommend that it be used to fund ongoing operating cost increases that will require increased revenues in future years. It is not clear yet whether this 'will be a significant or sensitive issue at the Legislature. We will keep you informed if it does become important. In the meantime please call me or Gary Carlson if you have any questions about this. Vr)~, ~ 'c~c- Don Diddams Senior legislative representative Note: This is not an official notification of a change in your LGA amount for 1992. Official notification from the Minnesota Department of Revenue will accompany the December 26 payment. . . ~~J~~ St. Joseph Parks Commission --"'~ i'Hi ~,þ... ,,' .--- . , \ - ot; / . St. Joseph, Minnesota 56374 7J - ~ -- I , - -t-!>- r . -- - Minutes from meeting November 23/ 1992 ¡.,'C:IJ ...", 'I" Meeting called to order at 6:34 pm by Chairperson, John Anderson. Members present: Marge Lesnick, Joe Braun, John Anderson, Claudette Klein, Rich Schultz, Fay Gretsch and Liaison Bob Loso. Member absent: Darwin Erickson Old Business Correction in October minutes: matching total should be $2050 instead of $1450. Minutes were approved by Joe Braun and seconded by Fay Gretsch. Liaison report: Bob noted that the st. Joseph Recreation has $11,927 that would belong to the parks. He had a letter that was written in 1980 stating that the monies would be returned to the park development fund. He needs a recommendation from the board regarding this amount of money. Recommendation reads: . Recommendation strongly made that the City Council keep and accept the $11,927 for Park Development Fund that was graciously paid by the st. Joseph Recreation Association. Motion passed unanimously. Morningside Park: Bob noted that the parking lot has been graded. Felix is waiting for the ground to settle. Re: Property in Northland Addition for park area: John will check with the City Clerk, Rachel Stapleton as to what to do regarding the park area. New Business A few residents have called a park board member regarding Cross-Country ski trails. A recorrmendation was made to have a study made for survey/ cost of Cross-country ski trails by Marge Lesnick and seconded by Joe Braun. Skating rink will not be open until December or when it is cold enough. Proposal was made by Joe Braun to check resources for skating lessons as a one time shot. Denny Katzner walked with Rich and Darwin through Morningside Park for a plan for trees and schrubs, etc. Re: Tot Lots - check with neighbors for the use of the parks in the summer. If not used a lot suggestion was made to close the two parks and move equipment . to Morningside Park. Meeting adjourned at 7:39 pm. Submitted by : ~;ÇL; i~