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Home My WebLink About1993 [01] Jan 21 {Book 03} .January £1, 1993 7:00 P.M. AGENDA I. Call to Order 2. Honor Retiring Firefighter 3. Approve Agenda 4. Approve Minutes - December 17 & January 7 . 5. Mayor Reports 6. Council Reports · 6. Treasurers Report 7 . Chief of Police Reports 8. OLD BUSINESS: a) Personnel Policy Manual b) Star City Program c) Ordinance Amendment - Garage and Accessory Buildings d) Bar Violation Resolution e) Employee wage rates for 1993 f) College of st. Benedict Licenses I. "On Sale" Non-intoxicating malt liquor 2. "Off Sale" Non-intoxicating malt liquor g) Consultant proposal for water and sewer h) st. Joseph v. Kacures 9. 7:45 p.m. Millstream Park Rental - Dry Riders 10. 8:00 p.m. OPEN TO THE PUBLIC II. Recess 12. 8:30 p.m. City Engineer Reports a) DBL Labs - Hookup charges b) Schedule of hourly rates · c) Applications for Payment 1) utility Improvements DBL Labs W. Gohman Construction S. J. Louis 2) Water System Improvement CBI NaCon - Tower S. J. Louis 13. Water Testing for Lead 14. Clerk/Administrator Reports a) Snow removal damage complaint - Hollermann b) Snow removal complaint - El Paso c) League of Cities Conference- Sponsorship request d) Main street business appearance complaint e) Excess liability insurance proposal f) Wastewater Operator school · g) D.A.R.E Officers Conference h) MCFOA (Clerks) Conference i) Audit Request for Proposals j) Request to waive fee for variance - Ken Twit 15. Adjourn Mayor ~ Steve Dehler Councilors Leo Sadlo Ross Rieke Bob Loso First Avenue NW Stephanie Hazen P.O. Box 668 St, Joseph, Minnesota 56374 City Clerk! Adm (612) 363-7201 Rachel Stapleton CITY OF ST. JOSEPH AG:ElIlDA NOTES TO THE COUNCIL MEMO DATE: January 21, 1993 TO: Members of the Council FRG! : Rachel Stapleton Information concerning the Agenda: 2. Ray Bechtold will came to meeting to receive plaque at 7:00 p.m. 4. I made most of the corrections which stephanie Hazen gave me. If any of you have any questions or concerns about the minutes, you may call me at 363-7201. 8. b) Gregg Reinhart intends to cane to the next council meeting, to . discuss the star City program. d) The Legion paid their $150 fine. f) The College of st. Benedict has presented the two non-intoxicating liquor licenses, for your approval. The Chief of Police has reviewed them and signed them. g) Leo Sadlo's proposal is in your packet. h) There is a copy of a letter from John Scherer in your packet concerning st. Joseph v. Kacures 9. Dry Riders have rented Millstream Park for Memorial weekend. The are corrdng to discuss damage deposit or security type bond. 12. b & c -- Copies of these are in your packets. 13. Leo Sadlo intends to cane to discuss lead testing requirements wi th you. 14. a, h, c, & e -- Information in packet. 14. d. Mike Scherer has presented a complaint about the appearance of steve Dehler's Store. He feels it needs painting. 14.f) Jim Marthaler has requested to attend an annual Wastewater Operators school in st. Cloud on February 23. Registration fee is $25.00 14.g) Officer Jean Gustin is requesting to attend D.A.R.E. Officers conference in st. Cloud, February 12-15. Registration fee is $65.00. 14.h) I am requesting to attend the annual Clerks Conference at Brainerd, March 16-19. Registration fee is 14. j) Copy of letter of request enclosed. For Your Information -- . Enclosed please find: Pinacle Performance Group Flier Ehlers & Associates Newsletter . Page 2151 December 17, 1992 ~The following is the minutes of the December 17, 1993 meeting, with the requested corrections of Stephanie Hazen.) Pursuant to due call and notice thereof, the City Council for the City of st. Joseph met in regular session, on Thursday,· December 17, 1992 at 7 :00 p.m. in City Hall. MEMBERS PRESENT: Mayor Steven Dehl er; Members of the Counci 1 Leo Sad 1 0 , Ross Rieke (arrived at 7 :30 p.m.), Bob Loso, Stephanie Hazen. Clerk/Adrrdnistrator Rachel Stapleton. OTHERS PRESENT: Bud Reber, Daniel Nierengarten, Ken Hiemenz, Mark Lambert, John Scherer, Rudy Zimner, Mark Zimner, Larry Henning, Joe Bettendorf, Brad Lindgren, Brad Meyer, Elmer Rakotz, Danielle Bérubé, John Brunner, Brian Klinefel ter, Joe Bechtold, Anna Reischl, Dick Taufen, Bob Lindgren. AGENDA: Hazen made a motion to approve the agenda as amended; seconded by Loso. Ayes: Dehl er, Sadlo , Loso, Hazen. Nayes: None. Motion carried. MINUTES: Hazen made a motion to approve the minutes of the December 3 and December 9 City Council meetings as presented; seconded by Sadlo. Ayes: Dehler, Sadlo, Loso, Hazen. . Nayes: None. Motion carried. BILLS PAYABLE: Loso made a motion to approve the bills payable as presented; seconded by Hazen. Ayes: Dehler, Sadlo, Loso, Hazen. Nayes: None. Motion carried. MAYOR REPORTS: No report. COUNCIL REPORTS - SADLO: 1) The new lift station serving the Industrial Park is functional now, although several things need to be done yet prior to completion, including a water well. DBL Labs and MOO wi 11 need to install meters and valves in their facilities yet. 2) Some time ago the Counci 1 requested that action be taken to enforce the easement ordinance, and Sadlo was questioning the status of that action. Access is necessary to the easement to maintain a sewer 1 ine. L080: 1) Attendants for skating and hockey rink have been interviewed. Loso made a motion to hire Eric Evans, Ryan Gerken, John Myers, Kevin Corb, Cory Ehlert for rink attendants for this winter; seconded by Hazen. Discussion - Loso stated that Cory Ehlert will function as an alternate. Hazen asked about the hours of operation, and questioned why both rinks would have attendants. She understood that the hockey rink was to be moved. Loso stated that the Park Board has approved both rinks to be operated, but the hockey rink will be only during daylight hours. Sadlo stated that the hockey rink was to be moved but maintenance has not had time to do it. . Ayes: Dehler, Sadlo, Loso, Hazen. Nayes: None. Motion carried. - - - Rieke arrived at 7:30 p.m. during Hazen's report. HAZEN: Hazen informed the Council that the wage corrmittee, Hazen and Loso, met Page 2152 December 17, 1992 . individually and collectively, with the ertployees. Suggestions fran the employees were presented to the Council, by Hazen, with the monetary suggestions prioritized by the employees as shownr on dOetrneIlt. Sane of the suggestions were not monetary. The Wage Carmittee did not finalize anything. Hazen recarrœnded that the Council address the items on the list, which are not monetary, so that there wi 11 be 1 ess to address in January. The Counci 1 discussed the following non-toonetary iterns fran the list. 1. City Office Hours - Staff request to close city offices at 4:30 p.m. Dehler stated that one of the reasons for staff in the office is to provide hours of service for the public. Council generally agreed to allow the Clerk/Adndnistrator and office staff, to work out a schedule, with one half hour lunch periods, and provide open office hours fran 8:00 p.m. to 5:00 p.m. Only one person is required to staff the office after 4:30 p.m. 4. Vacation Time - Cotnlcil discussed the method of aCCUlTØ.llating vacation time, asked that five days be carried for six months at previous year pay rate. Sadlo stated that vacation time is to be taken and not banked for future pay. Council agreed to look at in January. 5. Floating Holiday - currently have Presidents day as a floating holiday. 6. Enployee Manual - Employees would like to have current one, and continually updated. This is being worked on now. 7. Park Use - ~loyee requested sane type of contract proposed to be worked up for park renters and required that those renting a park sign it. The contract would have listed, what is required of renters, so that they . would know what they have to do to get their deposit back. Clerk discussed the mechanics of it. Council requested that the Clerk's office draw up a proposed contract, which would provide for the renter to sign off on. 8. Ccmmmication: Requested sane type of information or ccmmmication such as a newsletter, or data sheet of events and matters, in addition to current information sources, which include copies of the minutes to department heads, and memos to employees, for matters which need inmediate attention. Council requested that a cover sheet to the minutes, or a memo or newsletter, to all employees be prepared, for distribution after Council meetings. 9. Suggestion Box - Have a suggestion box or envelope, that would allow for information, suggestions, canplaints, or questions to be relayed to the Mayor & Council as a whole. This would be placed in the City Offices and opened at Counci 1 meetings. Council agreed to allow this. 10. Cost of living raise to be deposited to retirement account, in lieu of lump sum payment, which would be pre-tax payment. Dehl er asked if it is legal to do this. John Scherer stated that the legalities would have to be checked prior to allowing-it. II. An Organizational Chart - The organizational chart will be part of the personnel manual and the employees receive the Mayor's appointments each year. 12. Holiday pay - Request for all holidays are paid equally among all departments. Police get time & one half off plus another day off, for sane holidays. If there is an emergency on a holiday, the maintenance department should get the same benefit as the Police Department. 411he rest of the requests and suggestions require a monetary benefit. 1. Cost of Living Increase - Committee originally considered the cost of living increase to be put in a payroll pool and equal amounts given to each employee. The employees generally did not agreed to that, and requested . Page 2153 December 17, 1992 . that the percent be added to entire step system. Loso reccmnended tabling the suggestions one through five, on the "Suggestions fran Eirq;>loyees" document, as prioritized by the er!'\Ployees. 2) Hazen also discussed that the Planning Ccmnission met and reccmnended to approve an amendment to Ordinance 52.14 Subd. 4, which allows rezoning by the Council, upon annexation of property. Hazen made a motion to approve the Amendment to Ordinance 52.14 SUbd. 4, which allows rezoning by the Council, upon annexation of property; seconded by Loso. Ayes: Dehler, Sadlo, Loso, Rieke, Hazen. Nayes: None. Motion carried. 3) Planning Ccmnission held a public hearing to consider rezoning parcels of property. Rieke made a motion to approve rezoning the parcels of property, legal description contained in attachment to these minutes, as reccmnended by the Planning Ccmnission; seconded by Loso. Ayes: Dehler, Sadlo, Loso, Rieke, Hazen. Nayes: None. Motion carried. 4) Garage size - The Planning Ccmnission gave recommendations for garages. They recomnended to the Council, that to leave the Ordinance as written, no accessory building nor buildings shall occupy an area greater than 8 percent of the total lot size or a total combined area of 800 square feet, whichever is the 1 esser. . addition, the definitions as written in the ordinance book, pertaining to accessory building, (page 75), and garage size, (page 77), should be written the same. After discussion of the reconmendations, Hazen made a motion to approve the recommendations of the Planning Commission, and allow the attorney write up a proposed amendment to the zoning ordinance, for consideration at a future council meeting, to 1. retain the maximum size of a garage at 800 square feet or 8% of the lot; 2. accessory building and garage are defined the same; 3. Separate accessory buildings need a permit. The motion was seconded by Rieke. Ayes: Dehler, Sadlo, Loso, Rieke, Hazen. Nayes: None. Motion carried. 5) Mark Lambert appeared before the Planning Ccmnission to request an extension on a fifteen (15) feet rear yard variance, that was approved by the City Council in November 1990. The Planning Ccmnission recorrmended to the Council to extend the fifteen (15) feet rear yard variance, and setback, indefinitely. Rieke made amotion to approve the èxtension of the rear yard variance and setback, as recommended by the Planning Commission; seconded by Loso. Ayes: Dehler, Sadlo, Loso, Rieke, Hazen. Nayes: None. Motion carried. 6) Planning ccmnission officers for the coming year are Hub Klein as Chair, Sister Kathleen Kalinowski as Co-Chair, and Dan Nierengarten was recommended to C reappointed for another term. Rieke made a motion to approve the officers d appointment as recommended by the Planning Comrrdssion; seconded by Sadlo. Ayes: Dehler, Sadlo, Loso, Rieke, Hazen. Nayes: None. Motion carried. . Page 2154 December 17, 1992 . 7) Reccmœndations for new members on the Planning Ccmnission were Marge Lesnick, Andy Brixius, Jack Schuh, Dan Schmitz, Elmer Rakotz, Robin Hanson. A letter will be sent out to these people to see if ·they are still interested. Also, to be published in the st. Cloud Times is an informational notice that there are vacancies on the Planning Carmission. Those interested should sul:m:i. t a short resumé of their interests and experience, showing why they are interested in the position. The Planning ccmnission will review and recœmend at the January meeting. POLICE REPORT: Brad Lindgren presented the police report and discussed it with the Counci 1 . 1) The police reserves by-laws were revised with the recommendations of the City Attorney. Chief Lindgren then had Officer Brad Meyer present to police reserves. He presented Brian Klinefelter, John Brunner, Danielle Bérubé, and Elmer Rakotz. Each reservist spoke briefly to the Council about his/her background. The Counci 1 wel corned them. 2) Brad also requested to purchase 100 car washes at $1.80. Hazen made a motion to approve the purchase of 100 car washes at $I.80 per wash; seconded by Rieke. Discussion - Dehler stated that same stations will provide a free car wash with a fill with gas. Chief Lindgren stated that when they fi 11 up with gas at a station that offers free car wash, they use them on the patrol cars. Ayes: Sad 1 0 , Loso, Rieke, Hazen. Nayes: Dehl er . Motion carried. .OOKJJP FEES: Mark Lambert discussed with the Council, his need to have the kup fees reduced in order for him to have a workabl e financial package. He also stated that he felt that they are excessively high for multi-family housing. Joe Bettendorf discussed the methodology of past assessments and relationship to hookup charges currently. He also stated that hookup charges were used as part of the financing for bond issues for utilities. After discussion of other apartment structures constructed in the past years, Rieke felt that the rates should not be lower that the Senior Apartments hookup fees were when they were constructed. Rieke stated that considering that Mark had begun the process for this project in 1989 and the hookup charges, as they were established in 1989 at $700 per unit for sewer and $300 per unit for water, and that these were the hookup rates per unit when the st. Joseph Senior Apartments were built; he therefore made a motion to establish the 1989 rates for Mark's 23 unit apartment project. The motion was seconded by Hazen. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Mark Lambert also requested clarification on his fees, since he has already paid for 3 units. The Council .agrèed that he will have to pay for the additional 20 units which he wishes to construct. John Scherer informed the council that Hookup Charges are currently set by resolution, and do not require an ordinance amendment to change them. He also recommended that the City do a study to establish different hookup charges for different areas, which will relate back to specific assessments. Joe Bettendorf stated that he is already looking at this issue and will bring back ~ecammendations with the study for expansion of city utilities to the north. e will bring report this to the council whenever they wish. He was told to hold back on it until this fiscal year is completed. After the first of the year he will resume the study and then report to the Council. After discussion of various business and industrial uses, Hazen made a motion to study hookup . . Page 2155 December 17, 1992 . fees for single family, multi family facilities, business, and industrial uses; seconded by Rieke. Ayes: Dehler, &idlo, Rieke, Loso, Hazen. Nayes: None. Motion çarri ed. 'IœNSHIP PROPERTY: Joe Bechtold, Township Supervisor and Ann Reischl, Township Clerk offered a parcel of property with a quit claim deed. The property is a .51 acres by the old dump area. The city is currently using it for a leaves and mulch area, but will not allow Township residents to use it. Hazardous waste was discussed. Also the fact that liability stays with the land, but that the adjoining property is also a former dump so that would have an effect on any future liabi li ty . After further discussion Loso made a motion to accept the quit claim deed; seconded by Sadlo. Discussion - John Scherer informed the Council that City could do their own environmental audit, but it is very costly. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Township Officials and City Council discussed the status of merger discussions. They agreed that they will meet again when the engineers present the stuç:iy, being prepare for the north east area of the Township. OPEN TO THE PUBLIC: Bud Reber stated that the Ballpark fence needs repair. Council aareed that maintenance could repair it. ~LING :ICENSE APPLICATION: Mark Zi~r of the LaPlayette, and Larry Henning representing the Confidence Learning Center presented a Minnesota Lawful Gambling Application for gambling to be conducted at the LaPlayette. Mr. Henning described the Confidence Learning Center as a facility for use by persons with developmental disabilities, free of charge. The Council informed Mr. Henning that they would require quarterly reports which show that 80% of the new proceeds for this gambling operation are used for persons from the st. Joseph comrnmi ty. Hazen made a motion to approve the Minnesota Lawful Gambling license application, of the Confidence Learning Center, as presented, with gambling to be conducted at the LaPlayette, effective as the state Gambling Control Board allows. with the 80% net profit use requirement and reporting documentation to the Council requirement; seconded by Sadlo. Ayes: Dehler, Sadlo, Rieke, Hazen, Loso. Nayes: None. Motion carried. The Council recessed at 9:15 p.m. The Mayor called the meeting back in session at 9:27 p.m. CORE MEETING: Rieke reported that the CORE Comnittee is planning an educational forum to be held March 11, 1993 in Mary Corrrnons. Dehl er suggested that the Comnittee consider recorrrnending that the College's sponsor a seminar "How to live off campus." TAPE OF CLOSED MEETING: Loso questioned the location of the tape from a closed ~eting held March 5, 1992, which is not in the City files. The Mayor stated e has given it to the City Attorney for safekeeping. - - - LICEl~SES: Council asked the Police Chief to check and see if st Ben's needs any City license for their sales, and report back. Sadlo made a motion to approve . . Page 2156 December 17, 1992 e the following 1993 License Applications; seconded by Loso. Ayes: Dehl er, Sadlo , Loso, Hazen, Ri eke. Nayes: None. Motion carried. American Legion Post #328 2 Amusement Devices, 1 Cigarette, 1 Entertainment Sal's Bar & Grill 3.2 Off Sale, 1 Cigarette, 1 Entertainment Device, 5 Amusement Devices Bo Diddley's 3.2 On Sale La Playette, Inc. 1 Cigarette, 1 Entertainment Device, 12 Amusement Devices EI Paso Cl ub 3.2 Off Sale, 1 Cigarette, 1 Entertainment Device, 8 Amusement Devices Herk's Pizza 3.2 On Sale Loso's Store 1 Cigarette Loso's Main Street Pub 3.2 Off Sale, 1 Cigarette, 1 Entertainment Device, 7 Amusement Devices st. Joseph Liquor Shoppe 1 .0 arette Hollander's Country Store 1 Cigarette erebsbach Oi 1 1 Cigarette Super America 1 Cigarette st. Joseph Gas & Bait 3.2 Off Sale. 1 Cigarette st. Joseph Meat Market 1 Cigarette st. Joseph Joes 3.2 On Sale st. Joseph Recreation Association 3.2 On Sale, 1 Cigarette M&T Liquor Off Sale Non-Intoxicating 1992 UTILITY' IMPROVEMENTS - DBL LABS: Hazen made a moti on to approve Change Order No. 1 for the 1992 utility Improvements -DBLS Labs Sanitary Sewer and Lift Station project, Contract .II:-Control Building; seconded by Sadlo. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Loso made a motion to approve Application for Payment No. 1 for the 1992 utility Improvements - DBL Labs Contract II: Control Building, to W. Gohman Construction, of $37,934.70; seconded by Hazen. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. e Nayes: None. Mati on carried. CAPITAL ŒJ"TLAY REQtJESTS: Sadlo made a motion to approve the snow plow dump truck for the street Department, at a cost of $15,000 to 19,000, which was tabled at the last meeting, and to put $250 down to hold it,: seconded by Hazen. . 0 Page 2157 December 17, 1992 . Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Hazen made a motion to approve a capital outlay request of Parks & street Departments for a Maltrac 300 VHF mobile radio at estimated cost of $460; seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Clerk\Administrator requested a new 42" lateral file with a lock, at $482, for the city office. Council was in general agreement to look for a used file through a used equipment retailer. The Mayor questioned if Administration has gotten Dick a new chair for his office yet. Council was in general agreement to allow Dick to find a chair which would meet his neeàs. Haz~~ suggested he also look at Lee's Liquidation for a chair. POND VIEW RIIX;E ADDI'I'ON: Joe Bettendorf recommended accepting formally, Pond View Ridge Additi~~, with the stipulation that the developer/owner make corrections to Jerry Neu's property and asbuilts are provided to the City. Rieke made a motion to formally accept Pond View Ridge Addition, with the stipulation that all persons with a financial interest in the development sign a written comrrdtttll~ît that the corrections to Jerrv Neu's Dropertv. and some ~reed on sod. will be made in the spring, and asbuilts wilÎ b~ pr;~ided to the i ty . The motion was seconded by Sadlo. Ayes: Dehler. Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. At 10:ÛO p.m. the mayor extended the meeting for 15 minutes. DBL LABS: Council considered Jerry Hirschfeld's letter of request for reimbursement of dollars advanced by DBL Labs, in anticipation of the Sanitary Sewer project. Dehler ~ade a motion to approve the reimbursement of $20,000 for an advancement in anticipation of the project, and $311 for survey costs for establishing legal description of the area to be annexed. The motion was seconded by Sadlo. Discussion - It was understood that DEL Labs was to fund their portion, through Stearns Electric. Also this was to get the project going, and it is questionable if it is reimbursable. Ayes: Dehler, Sadlo, Rieke, Hazen. Nayes: Loso. Noti on carri ed. CLERKiAIMINIS'I'RATOR REPORTS: 1) Police Chief gave the Clerk/Administrator a copy of a bar violation. from early a.m. on 12-17-92, at the American Legion Club. Counci 1 agreed to set up a hearing for the next Councì 1 meeting. 2) Requests for ext~~ion of 1992 vacation days were presented. Loso made a motion to approve the extension or 1992 vacation days, of Ray Bechtold for two days ~îd Dick Tauien or up to six days: seconded by Sadlo. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. . Nayes: None. Motion carried. - - - MINNESOTA STRE~l' - PROPOSED IMPROVEMENT: The Council received and will take under advis~~t! a letter from Greg Reinhart, President of the st. Joseph Chamber of Commerce. Mr. Reinhart stated that the Chamber or Commerce .. .~ Page 2158 December 17, 1992 . supported retaining the 54 foot width of Minnesota street I by motion. This issue was addressed in anticipation of a Minnesota street Improvement project for the summer of 1993. Sadlo thanked the Council for the opportunity to work with them over the past years. The Council agreed to table the personnel policy manual until the next meeting I and the star City Ordinance until the Chamber of Ccmnerce can present it. Sadlo made a motion to adjourn at 10:15 p.m. with a Merry Christmas and Happy Holidays. Hazen. seconded the motion. Ayes: Dehler, Sadlo, Rieke, Hazen, Loso. Nayes: None. Motion carried. Rachel Stapleton ClerkiAàrrdnistrator . . Page 2158 . January 7 , 1993 Pursuant to due call and notice thereof: the City Council for the City of st. Joseph met in regular session4 on Thursday, January 7, 1993 at 7:00 p.m. in City Hall. MEMBERS PRESENT: OLD COUNCIL: Mayor Steve Dehler; Members of the Council Leo Sadlo, Ross Rieke: Bob Loso: Stephanie Hazen., Clerk/Administrator Rachel Stapleton. Leo Sadlo absent - vacationing in Texas. NEW COUNCIL: Mayor Donald Bud Reber: Members of the Council Ross Rieke; Bob Loso, Stephanie Hazen; Kenneth Hiemenz. Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Herb and Winnie Dehler, Dan Nierengarten, Mike Hazen, Stuart Goldschen, Bradley Lindgren, Judy Weyrens, Dick Taufen, John Scherer, Mike Westerhoff, Patty Houdek, Jerry Frieler, Jeff Young. Mayor Steve Dehler called the meeting to order and requested consideration of the minutes of the December 17, 1992 Council meeting. Hazen stated that she had numerous corrections and revisions. After short discussion Rieke made a motion to table the minutes until Hazen and the Clerk/Administrator can review all the requested corrections and revisions; seconded by Hazen. . Ayes: Dehler, Rieke, Hazen. Nayes: Loso. Motion carried. Mayor Dehler reported on the growth and activity during his service to the city. Clerk/Administrator administered the oath of office to Donald "Bud" Reber. Mayor Reber received the gavel, from Mayor Dehler, and was seated as Hayor. Clerk/Administrator administered the oath of office to Kenneth Hiemenz as Councilor and he was seated at the council table. AGENDA: Hazen made a motion to approve the agenda with one addition; seconded by Loso. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. BILLS PAYABLE: Hazen made a-motion to approve the bills as presented; seconded by L080. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. MÞ.YOR REPORTS: Hayor stated he intends to meet with each Department Head and report back to the Council. ~AYOR APPOINTMENTS FOR 1993: 1) Acting Mayor - Ross Rieke 2) Police Commissioner - Mayor Reber 3) Street Commissioner - Mayor Reber 4) Sidewalk Commissioner - Ross Rieke 5) Weed Control Commissioner - Jim Harthaler < Page 2159 . January 7, 1993 6) Asst. Weed Control Commissioner - Chief of Police 7) Planning Commission Voting Liaison - ~en Hiemenz 8) Planning Commission - Marge Les~ick, Andrew Brixius 9) Joint Planning & OAB - Stephanié Hazen 10) Park & Recreation Liaison - Bob Loso 11) Forester - Jim Marthaler 12) Water & Sewer Commissioner - Leo Sadlo 13) Water & Sewer Inspector - Leo Sadlo 14) Building Inspector - Ron Euteneuer 15) Ass't Building Inspector - 16) Housing Code - Ron Euteneuer, Mayor Reber 17) Rental Housing Inspector - Mayor Reber 18) Fire Chief - Dick Taufen 19) Ass't Fire Chief - Dave Theisen 20) Fire Advisory Board - Stephanie Hazen, Dick Taufen, Rachel Stapleton 21) Emergency Services Director - Bob Loso 22) APO Executive Liaison - Mayor Reber 23) APO Full Board - Mayor Reber, Planning Chair-Hub Klein, Bob Loso Alternates - Ken Hiemenz & Ross Rieke 24) APO Sewer District Representative - Leo Sadlo 25) Stearns County League of Cities Representatives - Mayor Reber, Ken Hiemenz 26) 3-Member Health Board - Bob Loso, Ross Rieke, Dr. Thomas Newton .7) Police Interview Committee - Police Chief, Leo Sadlo, Mayor Reber, Mike Loso 28) Official Newspaper - St. Cloud Times 29) Official Depository - First State Bank of St. Joseph First Bank of St. Cloud Zapp Bank 30) Historian - Ken Kuebelbeck 31) Core Committee Representatives - Ross Rieke, Rachel Stapleton, Bradley Lindgren 32) Personnel Policies - Stephanie Hazen, Ken Hiemenz 33) Hiring Committee - Mayor Reber, Bob Loso, Ross Rieke, Stephanie Hazen, Ken Hiemenz COUNCIL REPORTS - RIEKE: CORE Committee intends to hold an informational forum March 11. HAZEN: Hazen discussed that the Planning Commission considered the following issues: a request for a lodging house in a general business zone, and felt it is a permitted use; a draft of the Comprehensive Plan; Terry'Schmid will present his Second Phase at the February meeting; recommended Marge Lesnick and Andy Brixius as new members of the Planning Commission. Hazen made a motion to approve Marjorie Lesnick and Andrew Brixius to the Planning COllù'1li s s ion, to fill the remaining terms of Ken Hiemenz and Bud Reber. The motion was seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. 4Itazen also brought up wage negotiations. The Council generally agreed to table this issue. LOSO: The American Legion is sponsoring a baseball team for ages 18 and under, this summer. . Page 2160 January 7 , 1993 . HIEMENZ: No report. TREASURER'S REPORT: Hazen made a motion to approve the treasurer's report for November as present; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. PERSONNEL POLICY MANUAL: The Personnel Policies committee will meet and report at next meeting. STAR CITY ORDINANCE: Loso made a motion to approve the Star City Enabling Ordinance Number 93-1, entitled star City Commission; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. ORDINANCE AMENDMENT - GARAGE AND ACCESSORY BUILDINGS: Loso made a motion to table the proposal and send it back to the Planning Commission for additions and deletions; seconded by Hiemenz. Discussion - Consider standard size accessory building is 10 x 12 square feet. Ayes: Reber, Rieke, Loso, Hazen, Hi emenz . Nayes: None. Motion carried. 4IÞinnesota Mayors Association: Rieke made a motion to approve payment of dues to the Minnesota Mayors Association of $10.00; seconded by Loso. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. OPEN TO PUBLIC: Hazen asked Chief Lindgren on the resolution of st. Ben's need for liquor license; only need is for on sale non- intoxicating, and off-sale non-intoxicating liquor, and a wine license. Hazen made a motion to recess at 8:15 p.m. ; seconded by Loso. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. The Mayor reconvened the meeting at 8:30 p.m. CAPITAL OUTLAY REQUEST: Loso made a motion to approve the purchase of a used file cabinet for the City Offices, from Lee's Liquidation, for $375; seconded by Hazen. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. ST. JOSEPH RECREATIONAL ASSOCIATION: Loso made a motion to approve renewal of the st. Joseph Recreational Association Real ~state Park Land License (Lease), for a five year period; seconded y Rieke. Discussion - Loso stated that the Association would like to install a sign on the fence stating phone numbers to call if other teams wish to use the field. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Page 2161 . January 7 , 1993 Nayes: None. Motion carried. REQUEST TO ASSESS: Hazen made a motion to accept the recommendations of the City Attorneý, and deny the request of Terry Schmid, to assess the second phase of Northland Development; seconded by Hiemenz. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. MINNESOTA RURAL WATER ASSOCIATION: Hazen made a motion to approve Associate Membership with Minnesota Rural Water Association, with dues of $150; seconded by Loso. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. CONFERENCE: Hazen made a motion to approve the attendance of Ken Hiemenz at the 1993 Conference for Newly Elected Officials, January 30 in st. Louis Park; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen. Nayes: None. Hiemenz abstained. Motion carried. Hazen requested that matters be placed on the agenda under old business until they are resolved, or finalized. 4IÞIREFIGHTER RETIREMENT: Loso made a motion to accept the retirement application of Ray Bechtold from the Fire Department; seconded by Hazen. Ayes: Reber, Ri eke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. Hiemenz made a motion to have a plaque made, honoring Mr. Bechtold, and present it to him at a Council meeting; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. LIQUOR VIOLATION: Mayor Reber called a hearing to order to consider a liquor violation of the American Legion Post #328. The American Legion waived the right to an evidentiary hearing. The violation occurred when customers were still in the bar with drinks at 1:55 a.m. Commander Mïke Westerhoff and Bar Manager Patty Houdek stated they have taken steps to assure this will not happen again. Mayor stated he felt that there should be a fine imposed to cover city costs and expenses relating to this issue. Hazen made a motion to impose a three day suspension of the license, and a $300 fine, adding that the license suspension and one half of the fine be stayed on the condition that there are no further liquor violations within a twelve month period, and $150 of the fine is paid to the City. The motion was seconded by . Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. STATE v. KACURES - EASEMENT AND FENCE ISSUE: Council discussed · · ~o~E~~s~u~wp~/~~el~ u ~eldE~S let¡;)E~ 'pe~~~E;) UO~~OW 'e}{e~~ :SelEN 'zuewe-çH 'uezEH 'OS01 ';¡eqe~ :sel~ 'uezEH Áq pepUO;)eS ;'w'd 0£:6 ~E U~nOÇpE O~ UO~~OW E epEW OS01 :N~nOra~ 's~O~~pnE lE;¡eAes o~, lEsodo;¡d é ;¡O~ ~sanba~ E puas O~ paa~6E ^11E;¡aua6 pUE 'lau;¡o~~~ l~~~ et¡~ t¡~~M ~~pnE l661 at¡~ ;¡0;J S;¡O~~pnE ;JO ~UeWe~n;)o;¡d ;JO SUEaW paSSn;)S~p l~;)UnO~ :.r,IanV 'pa~i[~E;) UO~~OW 'e~a~~ :SalEN 'zuawa~H 'uaZEH 'OSO'1 ';¡aqa~ :selv ·S~SO;) pa~;)adxa alq~ssod pUEÁ~~~ et¡~ ;JO uo~~~sod et¡~ ;JO UO~~E;)~;J~;¡El;) ~O;J pa~SE a}{a~~ - UO~SSn;)S~a 'uezEH lq papUO;)aS ;lEsodo~d Eald at¡~ ~;)aça;¡ pUE Sa6;¡Et¡;) tEU~W~;¡;) et¡~ ans~nd O~ anU1~UO;) O~ UO~~OW E 'apEW OS01 '^~~~ et¡~ ;JO Sat¡S~M at¡~ q~"FM ~ua~s"FSUO;) u0"F~a~;)S~p S;¡O~n;)aso;¡d eS~;)~aXe pUE se6~Eq;) tEU"FW"F~;) aq~ ans;¡nd O~ pa~;)a;¡"FP SE~ ;¡a~aq;)s . ~W pUE 'laU~O~~E ISa~n;)E}l '~H WO~;J tESOdo~d at¡~ ~;)aça~ O~ SEM u0"FSSn;)s"FP uaq.r, 'lEsodo~d · u~E6~Eq Eald aq~ paSSn;)S~p ~a~at¡;)S . ~H 'a;)UEU"FP~O ~UaWaSEa aq~ t¡~"FM 6u~ÁIdWO;) Sa~n;)E)l p:3: ;JO Sn~E~S at:[~ 'Áau~o~~~ ^~~~ at¡~ t¡~1M £661 't. Á~EnuEr ?:9Tl a6Ed I MEMO TO: Mr. Mayor and Council DATE: January 14, 1993 RE: Remuneration for services You have asked me to support your water and sewer department. l' feel $100.00 per month, would be sufficient. If I am called to do a water and sewer inspection, I expect the current fee for this service. If I am to attend meetings out of town, the fee and mileage..:., I should be the same as council members. If a meeting should be out of town, requiring lodging and/or other expenses, I expect per deum. Leo J. SadIo ," /1 " L i ;¿j~ .' . --- - í v , . V DONOHUE RAJKOWSKI L T D , Attorneys at Law Reply to: St. Cloud January 12, 1993 ST. CLOUD 11 Seventh A"'enue North p. O. Box 1433 SI, Cloud, MN 56302-1433 Mr. Thomas A. Janson 612'251'1055 Attorney at Law ~ P.O. Box 1752 800'445'9617 St. Cloud, MN 56302 FAX 612'251'5896 Re: St. Joseph v. Kacures MINNEAPOLIS Our File No. 14,667 2904 Plaza VII 45 South Seventh Street Dear Torn: Minneapolis, MN 55402·1620 I have discussed your proposal for resolution of this 612'339'9206 charge with the City. After consideration, it some was 800'445'9617 decided to proceed with the prosecution of the charges. FAX 612'339'4775 We will not be agreeable to a continuance of the . charges on the conditions as discussed, at least until FRANK J. RA/KOWSKI we have had an opportunity to test the enforceability GORDON H, HANSMEIER of the easement ordinance. FREDERICK L. GRUNKE If you have any questions regarding this please matter, THOMAS G. JOVANOVICH feel free to contact either me or Mike Rajkowski. JOHN H. SCHERER PAUL A. RA/KOWSKI Very truly yours, JANETG. POLLISH KEVIN F. GRAY DONOHUE RAJKOWSKI LTD. WILLIAM J. CASHMAN DAVID T. SHAY By CAROL A. STARK John H. Scherer RICHARD W SOBALVARRO MICHAEL C. RA/KOWSKI JHS/baz A, CHAD A·1cKENNEY ç'~~¿;~~liiBJ~~~fg~d;l MOLLY J. WINGATE MICHAEL H. DONOHUE L: \gen\ 14667\af011293. 011 o.F COUNSEL JAMES H, KELLY, M.D., F.A.c.P. MEDICAL CONSULTA:-"'T ." H. HANSMEIER IS ADMITTED TO PRACTICE IN NORTH DAKOTA AND WISCONSIN, PAUL A. RAJKOWSKJ IN WISCONSIN, CAROL A. STARK 1:-': IlLL~OJS AND MISSOURI AND WILLIAM . CASHMA); L'I SOUTH DAKarA, · "'SeJ ENGINEERS. ARCHITECTS. PLANNERS 1135, FIFTH AVENUE. PO, BOX 1717, Sf CLOUD, MN56302-1717 612252-4740 800572-0617 January 12, 1993 Honorable Mayor and city council c/o Mrs. Rachel Stapleton Clerk/Administrator/Treasurer City of st. Joseph 21 First Avenue NW PO Box 668 st. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Normally at this time of year we submit a new schedule of hourly rates to you for consideration and approval. This year, there will not be a rate adjustment for engineering services until April. I plan on submitting a revised schedule of charges to you for review in March. At the same time, I would like to update our Agreement for Engineering Services to reflect our current firm composition, and will submit a draft to you for review also in March. · I wish to thank you for the work you have entrusted to our care in 1992, and look forward to working with you in 1993. If you have any questions please give me a call. Sincerely, ~ (:::¿~ Jósep R. Bettendorf, P.E.C ~pa1 Services Manager, st. Cloud djg (CORRIA,A12) · SHORT ELLIOTT HENDRICKSON INC Sf PAUL, MN CHIPPEWA FALLS. WI MADISON. WI f' . "'SaJ ENGINEERS. ARCHITECTS. PLANNERS 1135, FIFTH AVENUE, Po. BOX 1717, ST. CLOUD,MN56302-1717 612252-4740 800572-0617 January 19, 1993 Honorable Mayor and City council C/O Ms. Rachel Stapleton, Clerk/Administrator/Treasurer City of st. Joseph 21 NW 1st Avenue PO Box 668 st. Joseph, MN 56374 Re: 1992 utility Improvements - DBL Labs Contract II: Control Building (w. Gohman Construction) st. Joseph, MN Proj. No. 501-59 (92339) Dear Mayor and Members of the Council: . Enclosed please find three copies of Application for Payment No. 2 for this project. Separate copies of the application for payment have been set to the Contractor for signature. As soon as these are returned, I will forward them to Rachel for signature by the City. If you have any questions, 'please feel free to call us. Sincerely, ~. A~~ Bettendorf, P . djg , (123\AP\50159ll.0} Enclosures . SHORT ELLIOTT HENDRICKSON INC, ST. PAUL, MN CHIPPEWA FALLS, WI MADISON. WI '. · ~SeJ MEMORANDUM , ENGINEERS. ARCHITECTS. PLANNERS 1135, FfFTHAVENUE, PO, BOX 1717, ST CLOUD, MN56302-1717 612252-4740 8005:2-06: ¡ APPLICATION FOR PAYMENT NO. 2 CONTRACT FOR: CONTRACT II: CONTROL BUILDING 1992 UTILITY IMPROVEMENT-DBL LABS PROJECT NO. 501-59 (92339),' OWNER: CITY OF ST. JOSEPH, MN AGREEMENT DATE: 10/19/92 CONTRACTOR: ~. GOHMAN CONSTRUCTION ' FOR WORK ACCOMPLISHED THROUGH: 01/08/93 PAGE NO. 1 ---------------------------------------------------------------------------------------------------------------..--- CONTRACT THIS STATEMENT ---------------------- ---------------------- ITEM DESCRIPTION UNIT UN IT COST QUANTI TY AMOUNT QUANTITY AMOUNT .. --- ---------------------------------- ---- ----------- --------- --------- --------- --------- 1 BUILDING CONSTRUCTION, COMPLETE LS 26,128.00 1.00 26,128.00 0.99 25,866.72 2 ELECTRICAL CONSTRUCTION LS 11,334.00 1.00 11,334.00 0.95 10,767.30 3 MECHANICAL CONSTRUCTION LS 5,396.00 1.00 5,396.00 0.95 5,126.20 ----------------------------------------------------------------- Total Contract Amount $42,858.00 · Change Order No. - thru - ----------..- Revised Contract Amount $42,858.00 ------------------------------------------------------------------------------------------------------------------- The undersigned Contractor certifies that all Gross Amount Due $41,760.22 previous payments received from the Owner for Less Retainage (5%) 2,088.01 work done under this contract have been applied ------------ to discharge in fuLL all obligations of the Amount Due to Date 39,672.21 Contractor incurred in connection with the work Less Previous Payments 37,934.70 covered by said progress payments. ------------ Amount Due $1,737.51 SUBMITTED: ~. GOHMAN CONSTRUCTION By: Date: RECOMMENDED: SHORT ELLIOTT HENDRICKSON INC. ?j~Ç{~ Date: 1// e:¡ /C¡-J , f APPROVED: CITY OF ST. JOSEPH, MN By: Date: · SHORT ELLIOTT HENDRICKSON INC ST PAUL MN CHIPPEWA FALLS. WI MADISON WI .... . "'SEH ENGINEERS. ARCHITECTS. PLANNERS 113 S, FIFTH AVENUE, PO, BOX 1717, ST CLOUO, MN 56302-1717 612252-4740 800572-0617 January 19, 1993 Honorable Mayor and City Council c/o Ms. Rachel Stapleton, Clerk/Administrator/Treasurer City of st. Joseph 21 NW 1st Avenue PO Box 668 st. Joseph, MN 56374 Re: 1992 utility Improvements - DBL Labs Contract I: Sanitary Sewer and Lift station (s. J. Louis) st. Joseph, MN Proj. No. 501-59 (92339) Dear Mayor and Members of the Council: . Enclosed please find three copies of Application for Payment No. 2 for this project. Separate copies of the application for payment have been set to the Contractor for signature. As soon as these are returned, I will forward them to Rachel for signature by the City. If you have any questions, please feel free to call us. ¡rp' Bar y D. J djg (l23\AP\50159I.O) Enclosures . SHORT ELLIOTT HENDRICKSON INC, Sf PAUL, MN CHIPPEWA FALLS. WI MADISON. WI . ~Sel MEMORANDUM ENGINEERS. ARCHITECTS. PLANNERS 113S, FIFTH AVENUE PO, BOX 1717, ST CLOUD, MN56302.-1717 612252-4740 800572-06'7 APPLICATION FOR PAYMENT NO.2 CONTRACT FOR: CONTRACT I: SAN SEWER & LIFT STA 1992 UTILITY IMPROVEMENT-DBL LABS PROJECT NO. 501-59 (92339) OWNER: ,CITY OF ST. JOSEPH, MN AGREEMENT DATE: 10/19/92 CONTRACTOR: S. J. LOUIS CONSTRUCTION, INC. FOR WORK ACCOMPLISHED THROUGH: 01/20/93 PAGE NO. 1 ------------------------------------------------------------------~------------------------------------------------ CONTRACT THIS STATEMENT ---------------------- ---------------------- ITEM DESCRIPTION UNIT UN IT COST QUANT ITY AMOUNT QUANT !TY AMOUNT ---- ---------------------------------- ---- ----------- .. -"_............ --------- --------- --------.. 1 MOBILIZATION LS 2,000.00 1.00 2,000.00 1.00 2,000.00 2 DEWATERING LS 2,500.00 1.00 2,500.00 1.00 2,500.00 3 REMOVE BITUMINOUS SY 3.00 214.00 642.00 106.00 318.00 4 TOPSOIL BORROW (LV) CY 4.00 2,388.00 9,552.00 144.00 576.00 5 AGGREGATE BACKFILL (LV) CY 6.00 455.00 2,730.00 328.00 1,968.00 6 SEEDING ACRE 200.00 5.87 1,174.00 0.00 7 SEED MIXTURE, 500 MODIFIED LB 3.50 587.00 2,054.50 0.00 8 SODDING, TYPE LAWN SY 1.70 1,033.00 1,756.10 0.00 . 9 MULCH MATERIAL, TYPE I TON 190.00 11.80 2,242.00 0.00 10 DISC ANCHORING ACRE 47.00 5.87 275.89 0.00 11 COMMERCIAL FERTILIZER TON 830.00 1.20 996.00 0.00 12 AGGREGATE BASE PL, 5 (P) CY 17.00 163.00 2,771.00 107.00 1,819.00 13 WEARING COURSE MIXTURE, 41 TON 40.00 73.00 2,920.00 30.00 1 ,200.00 14 BASE COURSE MIXTURE, 31 TON 41.00 11. 00 451.00 0.00 15 BIT MATERIAL FOR TACK COAT GAL 3.12 6.00 18.72 0.00 16 8" PVC PIPE SEWER MAIN LF 14.00 68.00 952.00 68.00 952.00 17 10" PVC PIPE SEWER MAIN LF 15..00 105.00 1,575.00 112.00 1,680.00 18 12" PVC PIPE SEWER MAIN LF 14.00 10.00 140.00 13.00 182.00 19 15" PVC PIPE SEWER MAIN LF 17.00 2,030.00 34,510.00 2,018.00 34,306.00 20 18" PVC SEWER MAIN LF 23.00 90.00 2,070.00 90.00 2,070.00 21 CONSTR MH-INTEGRAL BASE DES LF 85.00 164.50 13,982.50 160.45 13,638.25 22 CONSTRUCT OUTSIDE DROP CONN LF 104.00 3.10 322.40 0.00 23 CASTING ASSEMBLY, R1733 EA 420.00 10.00 4,200.00 10.00 4,200.00 24 151X6" PVC WYE & BEND EA 127.00 13.00 1,651.00 16.00 '2,032.00 25 6" PVC PIPE SEWER SERVICE LF 8.00 474.00 3,792.00 492.00 3,936.00 26 JACK/BORE 22" STEEL CASING LF 141.00 82.00 11,562.00 86.00 12,126.00 27 84" DIAMETER WET WELL STRUC LF 470.00 26.00 12,220.00 26.00 12,220.00 28 SUBMERSIBLE PUMP & APPURT LS 11,000.00 1.00 11,000.00 1.00 11,000.00 29 PUMP STATION CONTROLS LS' 5,100.00 1.00 5,100.00 1.00 5 , 100. 00 30 ALARM MONITORING SYSTEM LS 2,100;00 1.00 2,100.00 0.95 1,995.00 31 PORTABLE CRANE EA 1,200.00 1.00 1,200.00 1.00 1,200.00 32 72" DIAMVALVE MH & CASTING LF 290.00 11. 00 3,190.00 10.75 3,117.50 . 33 6" DIP FORCEMAIN - LIFT STA LF 27.00 74.00 1,998.00 44.0Ö 1,188.00 34 DI'FLANGED FORCEMAIN FTGS LBS 1.01 495.00 499.95 335.00 338.35 35 6" FLANGED GATE VALVE EA 580.00 2.00 1,160.00 2.00 1,160.00 SHORT ELLIOTT HENDRICKSON INC ST PAUL. /vIN CHIPPEWA FALLS, WI MADISON Wi PROJECT NO. 501-59 (92339) · O'tINER: CITY OF ST. JOSEPH, MN CONTRACTOR: S. J. LOUIS CONSTRUCTION, INC. PAGE NO. 2 ---------------------..--------------------------------------------------------------------------------------------- CONTRACT THIS STATEMENT ---------------------- ---------------------- ITEM DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT QUANTI TY AMOUNT ...... .. ---------------------------------- ---- ----------- ............--- --------- -.....-..--- --------- 36 6" FLANGED CHECK VALVE EA 260.00 2.00 520.00 2.00 520.00 37 DI MJ FORCEMAIN FITTINGS LBS 0.76 770.00 585.20 990.00 752.40 38 8" DI FORCEMAIN LF 27.00 26.00 702.00 29.00 783.00 39 8" PVC FORCEMAIN LF 10.00 60.00 600.00 64.00 640.00 40 ELECTRICAL SYSTEM LS 3,100.00 1.00 3,100.00 0.95 2,945.00 41 TRAINING LS 210.00 1.00 210.00 1.00 210.00 42 6/ DIAMETER FLUME MH & CSTG LF 230.00 11. 00 2,530.00 18.80 4,324.00 43 FLUME METER EA 4,400.00 1.00 4,400.00 1.00 4,400.00 44 48" DIAM METER MH & CASTING LF 130.00 11.00 1,430.00 10.75 1,397.50 45 FLO'tI METER EA 7,700.00 1.00 7,700.00 1.00 7,700.00 46 COMPOSITE SAMPLER EA 3,600.00 1.00 3,600.00 1.00 3,600.00 47 45 KVA PORTABLE GENERATOR EA 18,000.00 1.00 18,000.00 0.00 48 4" PVC SCH 40 PIPE DRAIN LF 16.00 17.00 272.00 20.00 320.00 49 CONN TO EXISTING FORCEMAIN EA 1,200.00 1.00 1,200.00 1.00 1,200.00 CHANGE ORDER NO. 1 · 47 DELETE 45 KVA PORTABLE GENERATOR EA (18,000.00) 1.00 (18,000.00) ----------------------------------------------------------------- Total Contract Amount $190,157.26 Change Order No. 1 (18,000.00 ) --.._.------- Revised Contract Amount $172,157.26 ------------------------------------------------------------------------..-----------------------------------------.. The undersigned Contractor certifies that all Gross Amount Due $151,614.00 previous payments received from the Owner for Less Retainage (5%) 7,580.70 work done under this contract have been applied ........-------.. to discharge in full all obligations of the Amount Due to Date 144,033.30 Contractor incurred in connection with the work Less Previous Payments 113, 110.80 covered by said progress payments. ....-----_........ Amount Due $30,922.50 SUBM ITT'eD: S. J. LOUIS CONSTRUCTION, INC. By,: ;1)/--::::: L/9rc ~/ RECOMMENDED: SHORT ELLIOTT HENDRICKSON INC. By: APPROVED: CITY OF ST. JOSEPH, MN By: Date: · ; _#- . . ....SEH ENGINEERS. ARCHITECTS. PLANNERS 113S, FIFTH AVENUE, PO, BOX 1717, ST. CLOUD, MN56302-1717 612252-4740 800572-0617 January 19, 1993 Honorable Mayor and City Council c/o Ms. Rachel Stapleton, Clerk/Administrator/Treasurer City of st. Joseph 21 NW 1st Avenue PO Box 668 st. Joseph, MN 56374 Re: 1992 Water System Improvement Contract II-500,000 Gallon Elevated storage Reservoir (CBr) st. Joseph, MN Proj. No. 501-57 (92337) Dear Mayor and Members of the Council: . Enclosed please find three copies of Application for Payment No. 2 for this project. Separate copies of the application for payment have been set to the Contractor for signature. As soon as these are returned, I will forward them to Rachel for signature by the city. If you have any questions, please feel free to call us. Sincerely, (fl~E. (\123\AP\SOlS711.0) Enclosures . SHORT ELLIOTT HENDRICKSON INC, ST. PAUL, MN CHIPPEWA FALLS. WI MADISON, WI .;<- . ~ ...- . . "'SaJ MEMORANDUM ENGINI:ERS . ARCHITECTS. PLANNERS 1138 FIFTH AVENUE, Po. BOX 1717, Sf. CLOUD, MN56302-1717 612252-4740 800 572-0617 APPLICATION FOR PAYMENT NO. 2 CONTRACT FOR: CONTRACT II: 500,000 GAL ELEVATED STORAGE RESERVOIR PROJECT NO. 501-57 (92337) 1992 WATER SYSTEM IMPROVEMENTS OWNER: CITY OF ST. JOSEPH, MN AGREEMENT DATE: 10/01/92 CONTRACTOR: CBI NA-CON, INC~ FOR WORK ACCOMPLISHED THROUGH: 01/12/93 PAGE NO. 1 ------_._-----------------------------------------~---------------------------------------------------------------- CONTRACT THIS STATEMENT .--------------------- ---------------------- ITEM DESCRIPTION UNIT UN IT COST QUANT ITY AMOUNT QUANT ITY AMOUNT ---- ---------------------------------- ---- ----------- .-------- --------- --------- --------- 1 500,000 GAL FLUTED COL RESERV ENGINEERING LS 29,500.00 1.00 29,500.00 0.95 28,025.00 ORDER MATERIAL & DELIVER TO SHOP LS 120,000.00 1.00 120,000.00 0.00 FOUNDATION LS 85,000.00 1.00 85,000.00 0.50 42,500.00 SHOP FABRICATION LS 153,000.00 1.00 153,000.00 0.00 TANK ERECTION LS 161,900.00 1.00 161,900.00 0.00 ELECTRICAL LS 8,000.00 1.00 8,000.00 0.00 . PAINTING LS 80,000.00 1.00 80,000.00 0.00 FINAL SITEWORK LS 5,000.00 1.00 5,000.00 0.00 2 HIGH SERVICE PUMP & MOTOR LS 25,000.00 1.00 25,000.00 0.00 3 MONITORING & CONTROL SYSTEM LS 85,000.00 1.00 85,000.00 0.00 4 REMOVE EXISTING TOWER LS 20,000.00 1.00 20,000.00 0.00 CHANGE ORDER NO. 1 3 DELETE MONITORING & CONTROL SYSTEM LS (85,000.00) 1.00 (85,000.00) -------------------.----------------..----.-----------------....---- Total Contract Amount $772,400.00 Change Order No. 1 (85,000.00) ------------ Revised Contract Amount $687,400.00 -------..--......------..-..--..-..----..------..-----..-..---.---.-----..--..-----------------....-------....--..---------------..---- The undersigned Contractor certifies that all Gross Amount Due $70,525.00 previous payments received from the Owner for Less Retainage (5%) 3,526.25 work done under this contract have been applied ----..------- to discharge in full all obligations of the Amount Due to Date 66,998.75 Contractor incurred in connection with the work Less Previous Payments 14,012.50 covered by said progress payments. ------------ Amount Due $52,986.25 SUBMITTED: CBI NA-CON, INC. By: Date: RECOMMENDED: SHORT ELLIOTT HENDRICKSON INC. .~.~ Date: 1/¡~!13 . . APPROVED: CITY OF ST. JOSEPH, MN By: Date: SHORT ELLIOTT HENDRICKSON INC Sf. PAUL. MN CHIPPEWA FALLS, WI MADISON. WI , , ' , '- a CBI Na-Con, Inc. IT If{I \Yl (Q) IT ~ ~ Na-Con elRIES P,O, BOX 9 PLAINFIELD IL 60544 TO: . VENDOR PAYMENT CODE: INVOICE OA TE CONTRACT INVOICE NUMBER CUSTOMER NO SALES CONST BilLING APPl Y 01/12/93 T20746 T02632 NCA-JAE NSC-DLS 3 CUSTOMER REFERENCE NUMBERS: JOB LDCA TION PA YMENT TERMS: SIGNED AGREEMENT 10-01-92 ST. JOSEPH, MN NET 30 DAYS M , SHORT, , ELLIOT & HENDRICKSON Is' I A I P.O. BOX 1717 0 CITY OF ST. JOSEPH l ST. CLOUD, MN 56302 l 0 T -'ÓL 0 L JOE BETTENDORF -' - Contract Price $687,400 -------------------------- -------------------------- _SCRIPTION PRICE %COMPLETE AMOUNT DUE NGINEERING $ 29,500 95% $ 28,025.00 ORDER MAT'L & DEL TO SHOP 120,000 FOUNDATION 85,000 50% 42,500.00 SHOP FABRICATION 153,000 TANK ERECTION 161,900 ELECTRICAL 8,000 PUMPS & PIPING 25,000 PAINTING 80,000 DEMOLITION 20,000 FINAL SITEWORK 5,000 --------- ------------ $ 687,400 $ 70,525.00 LESS:RETENTION-5% 3,526.25 LESS:PREVIOUS INVOICES 34,698.75 ------------ AMOUNT DUE $ 32,300.00 . Remit Paymenis cm Na-Con, Inc. P,O. Box 101684 Atlanta, G/.'\ 30392 OrigiruÜ _.-, Duplicate >--- TripHGH~Ø Contract File ~~~ Nurnedcal---- Tgx ,~_.~ O.tt u_, ~J¡¡;ins~ f:~[C- f·, - . , . La CBI Na-Con, Inc. PARTIAL WAIVER OF LIEN TO: CITY OF ST. JOSEPH ST. ,JOSEPH, MINNESOTA CBI NA-CON CONTRACT T20746 We, having been engaged by you to perform work in the construction of 500 MG x 117' BCL FCT for CITY OF ST. JOSEPH at ST. JOSEPH, MINNESOTA . in accordance with SIGNED AGREEMENT DATED OCIOBER 1, 1992 certify that we have fully paid for all work, labor, material and equipment furnished to date by us or by our subcontractors or material men. In consideration of the payment to us of $ 32,300.00 for the following invoice(s). DATE INVOICE # AMOUNT 01/12/93 T02632 $ 32,300.00 We hereby release to the extent of payment for said invoice(s) any and all lien, or right of lien, on account of labor and/or material furnished in the performance of our work. This partial waiver of lien is limited to the work included in said invoice(s) and this waiver does not extend to any labor and/or material furnished by us on prior or subsequent invoice(s). Executed at Plainfield, Illinois, this 12TH day of JANUARY , 1993. ,/'. ,1 / ¡;: . By: {l Ú1í ¡11f I ì oxann C. V erC~mtren - Accounting Administrator ~ I ~SaJ ENGINEERS. ARCHITECTS. PLANNERS 1135, FIFTH AVENUE, PO, BOX 1717, ST CLOUD, MN56302-1717 612252-4740 800572-0617 January 19, 1993 Honorable Mayor and City council c/o Ms. Rachel Stapleton, Clerk/Administrator/Treasurer City of st. Joseph 21 NW 1st Avenue PO Box 668 st. Joseph, MN 56374 Re: 1992 Water System Improvement Contract I - Water Transmission Mains (S. J. Louis) st. Joseph, MN Proj. No. 501-57 (92337) Dear Mayor and Members of the Council: I Enclosed please find three copies of Application for Payment No. 3 for this project. Separate copies of the application for payment have been set to the Contractor for signature. As soon as these are returned, I will forward them to Rachel for signature by the city. If you have any questions, please feel free to call us. ~erelY' .~ ~!)/ ~- Barr D. Joh éon, P.E. djg (\123\AP\50157I.O) Enclosures I SHORT ELLIOTT HENDRICKSON lNe ST PAUL, MN CHIPPEWA FALLS, WI MADISON. WI ..< I '-'591 MEMORANDUM ENGINEERS. ARCHITECTS. PLANNERS 113 S, FIFTH A VENUE. PO, BOX 1717, ST. CLOUD, MN 56302-1717 612252-47"C 800 512-0f - - APPLICATION FOR PAYMENT NO. 3 CONTRACT FOR: 1992 WATER SYSTEM IMPROVEMENTS CONTRACT I PROJECT NO. 501-57 (9.2337)' WATER TRANSMISSION MAINS OWNER: CITY OF ST. JOSEPH, MN AGREEMENT DATE: 08/07/92 CONTRACTOR: S~ J. LOUIS CONSTRUCTION FOR WORK ACCOMPLISHED THROUGH: 01/20/93 PAGE NO. 1 ------------------------------------------------------------------------------------------------------------------- CONTRACT THIS STATEMENT ---------------------- ---------------------- ITEM DESCRIPTION UNIT UN IT COST QUANT ITY AMOUNT QUANTITY AMOUNT .. -.... ---------------------------------- ---- ----------- --------- --------- --------- --------- 1 MOBILIZATION LS 1,200.00 0.8 960.00 0.80 960.00 2 TRAFFIC CONTROL LS 3,200.00 0.8 2,560.00 0.80 2,560.00 3 CLEARING TREE 160.00 2.0 320.00 2.00 320.00 4 GRUBBING TREE 160.00 2.0 320.00 2.00 320.00 5 REM 12"-27" CONC ST SEWER LF 7.00 102.0 714.00 107.00 749.00 I 6 REM CONC CURB & GUTTER LF 1.25 1,330.0 1,662.50 1,305.00 1,631.25 7 REM WATERMAIN LF 0.50 3,490.0 1,745.00 3,201.50 1,600.75 8 REM CATCH BASIN EA 140.00 4.0 560.00 4.00 560.00 9 REM CASTING EA 35.00 1.0 35.00 1.00 35.00 10 REM HYDRANT EA 180.00 5.0 900.00 5.00 900.00 11 REM CONC PAVEMENT SY 19.00 372.0 7,068.00 107.00 2,033.00 12 REM BITUMINOUS PAVEMENT SY 0.70 11,362.0 7,967.40 10,618.00 7,432.60 13 REM CONC SIDEWALK SY 19.00 308.0 5,852.00 288.80 5,487.20 14 SALV/REIN 12"-18" CONC ST SEW LF 13.00 200.0 2,600.00 0.00 15 SALVAGE CASTING EA 35.00 3.0 105.00 3.00 105.00 16 SELECT GRANULAR BORROW (CV) CY 6.00 885.0 5,310.00 0.00 17 TOPSOIL BORROW (LV) CY 7.00 1,137.0 7,959.00 292.00 2,044.00 18 SUBGRADE PREPARATION RDSTA 150.00 38.700 5,805.00 38.70 5,805.00 19 WATER MGAL 42.00 341.0 14,322.00 128.00 5,376.00 20 SODDING, TYPE LAWN SY 1.80 5,838.0 10,508.40 1,950.00 3,510.00 21 TURF RESTORATION LS 2,400.00 1.0 2,400.00 0.00 22 COMMERCIAL FERTILIZER LB 0.52 465.0 241. 80 0.00 23 AGGREGATE BASE, CLASS 5 (LV) CY , 8.00 1,000.0 8,000.00 292.00 2,336.00 24 AGGR BASE PL, CLASS 5 (P) CY 11.00 1,541.0 16¡951.00 1,541.00 16,951.00, 25 ADJUST EXISTING MH CASTING EA 160.00 10.0 1,600,00 10.00 1,600.00 26 ADJUST VALVE BOX EA 83.00 3.0 249.00 3.00 249.00 27 WEARING COURSE MIXTURE, 41 TON 23.00 1,218.0 28,014.00 1,317.22 30,296.06 28 BASE COURSE MIXTURE, TYPE 31 TON 20.00 500.0 10,000.00 655.60 13,112.00 29 BIT MATERIAL FOR TACK COAT GAL 1.00 194.0 194.00 , 200.00 200.00 I 30 4" CONCRETE WALK SF 1.50 550~0 825.00 0.00 SHORT ELLIOTT HENDRICKSON INC Sf PAUL MN CHIPPEWA FALLS. WI MADISON ,',' APPLICATION FOR PAYMENT CONTRACT FOR: 1992 WATER SYSTEM IMPROVEMENTS I CONTRACT I PROJECT NO. 501-57 (92337) WATER TRANSMISSION MAINS QW}ER: CITY OF ST. JOSEPH, MN CONTRACTOR: S. J. LOUIS CONSTRUCTION PAGE NO. 2 -------------------------------------------------------------~----------------------------------------------------- CONTRACT THIS STATEMENT ---------------------- ---------------------- ITEM DESCRIPTION UNIT UN IT COST QUANTITY AMOUNT QUANT ITY AMOUNT ...... .. ---------------------------------- ---- ---....------ ---..----- --......---- --------- ----..---- 31 CONCRETE CURB, DES'B6 LF 9.00 70.0 630.00 72.00 648.00 32 CONC CURB & GUTTER, DES B618 LF 10.00 110.0 1,100.00 20.00 200.00 33 7" CONCRETE DRIVEWAY PAVEMENT SY 21. 00 165.0 3,465.00 47.80 1,003.80 34 12" RC PIPE SEWER, CLASS V LF 22.00 108.0 2,376.00 219.00 4,818.00 35 18" RC PIPE SEWER, CLASS IV LF 1,000.00 0.00 0.00 36 27" RC PIPE SEWER, CLASS IV LF 30.00 15.0 450.00 0.00 37 CONSTRUCT CB, DES C, G, OR H LF 170.00 15.0 2,550.00 15.70 2,669.00 38 CASTING ASSEMBLY, 700-7/721 EA 170.00 1.0 170.00 1.00 170.00 39 CSTG ASSEMB, 802A/811/823A EA 230.00 3.0 690.00 3.00 690.00 40 CONNECT TO EXISTING WATERMAIN EA 640.00 19.0 12,160.00 19.00 12,160.00 41 12" DI WATERMAIN PIPE, CL 50 LF 25.00 3,495.0 87,375.00 3,406.00 85,150.00 42 8" DI WATERMAIN PIPE, CL 50 LF 21. 00 737.0 15,477.00 647.00 13,587.00 43 6" DI WATERMAIN PIPE, CL 52 LF 20.00 119.0 2,380.00 120.50 2,410.00 I 44 12" BUTTERFLY VALVE & BOX EA 800.00 9.0 7,200.00 9.00 7,200.00 45 8" GATE VALVE & BOX EA 480.00 8.0 3,840.00 8.00 3,840.00 46 6" GATE VALVE & BOX EA 360.00 10.0 3,600.00 12.00 4,320.00 47 DI WATERMAIN FITTINGS LB 1.00 7,715.0 7,715.00 9,415.00 9,415.00 48 FIRE HYDRANT EA 1,400.00 5.0 7,000.00 6.00 8,400.00 49 1" TAP & CORPORATION STOP EA 32.00 51.0 1,632.00 14.00 448.00 50 1-1/2" TAP & CORPORATION STOP EA 100.00 30.0 3,000.00 41.00 4,100.00 51 1" CURB STOP & BOX EA 63.00 51.0 3,213.00 14.00 882.00 52 1-1/2" CURB STOP & BOX EA 100.00 30.0 3,000.00 41.00 4,100.00 53 1" COPPER SERVICE PIPE-BORED LF 20.00 336.0 6,720.00 145.00 2,900.00 54 1" COPPER SERV PIPE-OPEN CUT LF 11.00 515.0 5,665.00 225.50 2,480.50 55 1-1/2" COPPER SERV PIPE-BORED LF 23.00 1,185.0 27,255.00 1,182.00 27,186.00 56 1-1/2" COP SERV PIPE-OPEN CUT LF 13.00 305.0 3,965.00 433.00 5,629.00 CHANGE ORDER NO.1 - Repair Sanitary Sewer A. MATERIAL LS 887.61 1.00 887.61 1.00 887.61 B. FULL CREW TIME HR 93.00 5.25 488.25 5.25 488.25 C. 235 CAT BACKHOE HR 203.57 4.50 916.07 4.50 916.07 D. 966 ,FRONT END LOADER HR 123.94 3.00 371.82 3.00 371.82 E. FOREMAN HR 45.00 5.25 236.25 5.25 236.25 CHANGE ORDER NO. 2 A. SAW-CUT & REMOVE C&G LF 5.50 197.00 1,083.50 197.00 1,083.50 B. (32) CONCRETE C&G, DESIGN B618 LF 10.00 235.00 2,350.00 235.00 2,350.00 C. 4" CONCRETE SIDEWALK SF 1.50 1 ,024.00 1,536.00 1,024.00 1,536.00 I >" I APPLICATION FOR PAYMENT CONTRACT FOR: 1992 ~ATER SYSTEM IMPROVEMENTS CONTRACT I PROJECT NO. 501-57 (92337) ~ATER TRANSMISSION MAINS O\.INER: CITY OF ST. JOSEPH, MN CONTRACTOR: S. J. LOUIS CONSTRUCTION PAGE NO. 3 ---------------------------------~--------------------------------------------------------------------------------- Total Contract Amount $358,376.10 Change Order No. 1 2,900.00 Change Order No. 2 4,969.50 ------------ Revised Contract Amount $366,245.60 ------------------------------------------------------------------------------------------------------------------- The undersigned Contractor certifies that all Gross Amount Due $318,448.66 previous payments received from the Owner for Escrow Retainage (5%) 15,922.43 work done under this contract have been applied ------------ to discharge in full all obligations of the Amount Due to Date 318,448.66 Contractor incurred in connection with the work Less Previous Payments 316,672.66 covered by said progress payments. ------------ Amount Due $1,776.00 I SUBM ITTED: S. J. LOUIS CONSTRUCTION By: Date: RECOMMENDED: SHORT ELLIOTT HENDRICKSON INC. By: Date: / ;-I!~ 13 APPROVED: CITY OF ST. JOSEPH, MN By: Date: I _ITY of ST. JOSEPH 21 FIRST AVENUE NW PO BOX 668 INCORPORATED IN 7B90 ST. JOSEPH, MINNESarA 56374 MEMBER LEAGUE OF MUNICIPALITIES INCIDENT/COMPLAINT MEMO DATE_L~=[~_~J:~__"9__ TIME__~___~ NAME OF CALLER_~~~~~~~~~~flÉL~____________ ADDRESS OF CALLER__~(~__~~_sL~_~__~-_--___-__- TELEPHONE NUMBER__~_~_~_~__~~~~--- NATURE OF INCIDENT/COMPLAINT ~~~~_~~~-~ ,Œßt ~ ~ £~ - -1- ---1ZW' ~~ c3I- ,,-q---~----..:'fr--------g¿~---------------_:J_------ -M--~-~~-~Q-~g~---------- 4IÞ INCIDENT/COMPLAINT RECEIVED BY -~~------------- ~~-¡J;~ 0 .,. L ¡ Ie 'd)¿ PERSON NOTIFIED__~__jJ__~~~¿~~~~-~~~----_t , DATE_L~.-L¿___L~ TIME_2:¿Q_q:~ 'ì"'~' I ~ , ; ..- ,J ACTION TAKEN ''::::L i"v~' '::iZ/" œ ' ,</- 1//.:-// /'-"'1/./1/' '7 -:? AL . /, ,n ". =1_ ~~_Ú~ \~~,'~_-=_-~~~;~:-L,~-~~~~-~~7--/--=~ Þ¿f'¡" I ..:.l.....~£Y1..L.._Íi:.i.-_.Lt,lc:'ddL_d'_¿'..f¿ ,/l-=-¿¿z-~.i_'-=..i~&£:SL.it¿Æ("Z'~~.!.~~~- }; : /1 _____ ;, "I}!J ;'; /J 7.. 'I /~ j 4./ , #2d:....L1ilQ~"-...£~.I}t.d~_;{f:!æ.-'-;~~~ ~!.:L.!' -P1:_~{j:.L~~~2-.i£~~!:-~Z3::1 , l)' '? j),l fI/}¡/þjJ // (J¿--LdL..JJJ;.¡.¡.&L_.£:!!LtÄ..d¿.:...0ML;¿~¡¿b.I(__=tJl¿¿A~.M.¥Æi-.i':"'¿d-.1Z~:;j1!4:.£¿/ 1 , ..... " .-J-; ß:J. ..,,'1 ~ -;74 f ,_ /:7 -1,;.-1 -,;1 --:~Jl'!.. .' .,' . ¿... . " _.J:: ./ --- -l..A.oU£¿¡/ ..-itlLl- -tr -¡:;¡:'v::-- rJ '¡þ.:¿;-:'¡!¿'¥td -¿¡0~: þf-t/' d/~v---' ~)./ A;flVŒ .A4'''~~ L-rJ /In-'A---/'' ,:--- FINAL DISPOSTION:________________________________________ --------------------------------------------------------- óf. [M / í¢ JIt,~ .': '-". ',~ .,p ¿';"1 ¡~ d/ t';uiUf..:¡:l¿{!.¿/. ¡! /iAJUî ~'I:4Z,t! Æ",/>.#. J ;/;(" //, /~.' F- tJ, f~ /,'if ;,;..¿:v-,// ~ Z""/. .~'l-~r' ../--/__'--.....-c-~ v '/ J' /) }'.,7 /\ -, - A - , , ,-/ 1// ,i" ,- } ,. 1.__; ~ . -') ¡) / ./ Xj/'v!:A-41<-," '.lUJYJ<:-, 'V k,n;tx,".-' 4iU-¡¿,' .¿¿ ·;t'f,¿,/¡/ ¿,' ~ I LIt; ,(j/J- J. ' . d. ;'l.d/ .' ~ !' ..-)) , ,", ,(..(/ '. / v:/ ' t-.,,', ~'):,;;.¿ij /' '-- ./ ), " .>', ,_~..¡, , . " !. 'T'/, - ''f ø, I )/i}é AI&.£t4/f/-fld'fi-C v-!)[¿, /ul:rU!//;;~Ù{¿v (1;1/- '¡/d~ß-l~a;' ..1xz~¿/dP A:-~. . ¡jJ, , ..--r', , -J f, iì Z l-< 4'&:1t-MK>,-,';{L!771£!JuJi! ~J,i'1( c ~/Wé ¡/!pjz,?.. i " Ii j l' YjJ,-A- IV" /-i:r .¡ ~, ,í /1-<::'.. .n/ /)) .~. .. ./,/'.1/ l'c~' '} ßt'v(.--4·db£.45./{/¿è^~Æyí,/J)/.///-~ '",--,'.' u;;(d,/. ;-, '"";'7, ~j ê/~ ..,.'.'_. / f," ':. '::" _,..L.-.___ ~ ~ --c... r '-:: (/'¿ '-" ¿¿':.-~--- ,/-:¿,,;',./fJo .ITY of ST. JOSEPH 21 FIRST AVENUE NW PO BOX 668 INCORPORATED IN 1890 ST. JOSEPH, MINNESOTA 56374 MEMBER LEAGUE OF MUNICIPALITIES INCIDENT/COMPLAINT MEMO " am DATE~~KLL3_________19i2 TIME~~~i~~_~ J ~J}2à'J~"7-' __-¿¿.¿~¿ /¿~~-7'Y1J (. ¡}.¿.u£·d~,;?t::Ii¿o ¿¿.~ ~U.) NAME OF CALLER__~~~~~_~~~df¿______________________ 1 "" /) .' ,,/ (' 1'.-1 ¡) /C2 ) ADDRESS OF CALLER_~~_2~~~¿~~~L¿i~~__~~~~¿~~_______ TELEPHONE NUMBER__~~~_~~~_¿(~~________ '7 ' L M 7 /.. ~ NATURE OF INCIDENT/CO,MPLAINT LL4~-¡¡k~~i~~Æ~~~~~~~~~j,ß¿~~ {J) . ,1/ ' " ,)'7 rI (Î ¡;~~~~£~~~~?:~~----------------------------------- --------------------------------------------------------- . INCIDENT ¡COMPLAINT RECEIVED BY 0 .,f &:? /~/, / L//::'~Jh-J '} _ j __ '~-:¿ ~-,-,<-L::-cr~- - PERSO.N NOTIFIEDþ.L! L/- ¡j,AÈ__________________________ O-:2 -c~ --7 7;~ DATE~¿~~~-:t~ TIME_~1~~~~----- .~, _! ~ /' -../? J '" /1 - J J _ / frO .>' ACT I ON T AKEN '-:i!~~4t;_,ZZ~£~¿L:iZ.sl<..:.'__:tJ.~r.:...~d3..:.,¿¿¿...:f:'.kd.~þ~J2~':'x;u'û::;¿ /~>L.,: / - - - - - ,- - - , ,-¿¿~. ,;~~~.:1.~!:..¿¿£rLiA'wd~¿'-~~b£.i.-'-s~-4LÂ~hi~.Ljf-¿u£~C2:-!!:L'~A/i ~ -,,-¿iz--6, :7/ (I ., / '/{1 ///.'-;:; ~t!- /.uj </-;)4;"'</:1. h//L "I-r£/;:,/;/'-..,i-J¿ ,A 1/id ,/'Ij""~ ?./ ~-'/ /"'?éJl!./'-Z;. 7;;t¿./.__ AA"~-V7 ~....r~~.:...,.¿----_ ~--~~-" -,J¿---~~"'--.¿;¿"=7--"""-'--7~ -'"-';-7~A' tÝ , . ~;1' ! '''''--<1. A/ ./!~j)} /9.:"- '. ./ v,/' I / ~ i'4) /i} _V~A~. ..,' .,1//;' /,--:A",-" /-/Í4L'r' ¡/ ~. -/ ~'//,e;,~-,,/ ".'1,"'/;:¿f-...¿,', ,..1 iØdJI¿, 'æi..'//___,W~;/~Y rtft;~_;ç'0'~ ¡d"'CL/. _z.¿.~ ---....:...,;.--------d:... T~------'-"'--=~~~.z~--!?'2--- - ',-=- - - - , /7~ ,//, .." /;r J . /' ... '/,. :;1 /, ,.. V;I V /j Y / ,i/./, . '_; ~ ,;', ., _ z;;¿, d¡¡ë/ ,,/¿£(c-:,"c ¿/I <ð..-,...' 41 ,({-LLJ.M.&L.#VL.{¿,J.Æ.L-J--4Ú¿J--!J.¡~J¿Ç,.~:þ&.Jd-__0kJ¿""~ ,~¿ FINAL DISPOSTION:____________________________~__________ þ ~ --------------------------------------------------------- c", L ,? ' " " ç i: ç , ~J 1 " 1 , "vU,"~ /,' ':.:Æ.-<C. ~~',(¡". ¿j; \/).f¡¿.<-. '.!/.'/7ir'."...c1:-;:1J: .,. : ¿iK ¿':;f'/0",,:.¿¿J~,Zí~'~(..... "~.~t,tj '¿/;.',i1.-.JI¿!.4 . / í ;' ( -¡.f, ,,_< " , .J , . ,¡ ( .' . b< A.;,£~'¿.í6¿,¿JLz;yL~1'!e_~:t;Æ.'_'£¿7.-"'''''£~¿A::;]ß¿4¿k.fÚd . ~ ,~ . OFFICE OF THE MAYOR January 15, 1993 Ms. Rachel Stapleton City Administrator City of St. Joseph P.O. Box 668 St. Joseph; MN 56374 Dear Ms. Stapleton: The 1993 League of Minnesota Cities Conference is winding up to be . the biggest convention ever held in the St. Cloud area. While this statement alludes to the approximately 2,200 conferees expected to attend, it also refers to the conference's outstanding program and events. On Tuesday evening, June 8, 1993, the nationally-known political satirist Mark Russell will perform at the St. Cloud Civic Center to kick off the 1993 LMC Conference. I am formally asking your city's assistance by joining us as a co-sponsor of this event. What benefit would co-sponsoring the Mark Russell concert have for your city? For the first time since 1956, the League of Minnesota Cities Conference will be held in central Minnesota. As a neigh- boring city to St. Cloud, you have almost as much to gain from this year's conference as we do. This conference will substantially affect the area economy. Additionally, your city will finally have a chance to directly be involved in hosting 'an LMC Conference. Depending upon your level of participation, your city would be advertised as a sponsor. Your city would receive complimentary tickets to attend the concert and hospitality suite, free parking and reserved seating. Enclosed is a list of suggested sponsorship levels and the benefits of each. . 400 2nd Street South . St. Cloud, MN 56301-3699 (612) 255-7201 . FAX: (612) 255-7205 AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER . . Ms. Rachel 'Stapleton Page 2 January 15, 1993 This may be your one big chance to participate in the sponsorship of an LMC Annual Conference. Please consider the benefits and let me know by January 29, 1993 if you are interested. Very truly yours, ¿?~~ Chuck Winkelman Mayor, City of St. Cloud CBW:JJS Enclosure . . .. '~ . Sponsorship Levels Please consider co-sponsoring .the Mark Russell concert at one of the following levels. # of Complimentary. Tickets Donation Amount* Concert Hospitality Suite $2,000 20 20 $1,500 12 12 $1,000 8 8 * All sponsorships in this range include recognition in the program, a public address announcement, reserved seating and free ramp parking. # of Complimentary Tickets Donation Amount* Concert Hospita1ìty Suite $4,000 60 60 . $3,500 40 40 $3,000 30 30 * All sponsorships in this range include recognition in the program, a public address announcement, a banner in the hall, reserved front row seating and free ramp parking. The $4,000 sponsorship also includes reserved ramp parking. . '~" -.' --~ ~ .. Educational Center of Central Minnesota .. - . FIRST STATE AGENCY OF" ST.JOSEPH ST. JOSEPH, MINNESOTA 56374- AREA CODE 612-363-m1 January 13, 1993 Rachel Stapleton P.O. Box 668 St. Joseph, MN 56374 RE: Excess Liability Quotation for the City of St. Joseph Dear Rachel, Enclosed is a quotation for Excess Liability Insurance coverage from Berkley Risk Services, Inc. This policy would provide $1,000,000. of . additional coverage over the $600,000. that the City of St. Joseph now has. As you know, there is a monetary limit on tort liability of $600,000. established by Minnesota statute to protect municipalities. However, this statute does not apply to lawsuits resulting from the violation of federal laws such as sexual harassment. Also, the statute does not apply when the City enters into any contractual arrangements or hold harmless agreements. This Excess Liability coverage can be purchased with or without Waiver of Immunity. If the City chose to go with Waiver of Immunity, the Company could pay up to $1,600,000. in the case of an accident such as the collapse of a grandstand where citizens of St. Joseph were injured. If you have any questions, or would like more information about this coverage, please let me know. Sincerely, ~~ Ron Smith, Agent . '0-_.><_,__-_-- .. General Banking and Insurance Since 1904 .. ..,,;") ~ Dfc 2 31992 --~ FROM: ð~~~ t9 Berkley Risk Services, Inc. ¡:o~~ /~/ .~/~Sh37f 920 Second Avenue South, Suite 700 Minneapolis, Minnesota ;;402-4023 (612) 376-4200 FAX (612) 376-4299 :lJECT DATE :CESS LIABILITY QUOTATION FOR THE CITY OF: /;J-d-J--l ;)- :>LD- i!ar~ iabil ity Limit: $1,000,000. nnual Premium With Waiver of Immunity: # 'l 5~ 0 nnual Premium Without Waiver of Immunity: 11.5; 000 ~otation Expires: ~5cbuð r¿J>K/ ~ a#eJ-éJ-L d~. ollow Form Underlying Coverage as Scheduled ,Ieci a 1 Excl us ions,: Child Molestation ther Endorsements: ekS: An Election form must be completed, signed and returned to us before the effective date if coverage is desired. TE I ~~0 , /þI-.;J;)-7.;;- ,- - .-. -- .- --- . . . . T T ,-, ~ \" Tì" ,-,/\ r T .~'~~.. T ~ T T~· . ---rr<- T.~ -" - ,-, T'TT'\ C'1"""'-' ,- ) . H. í \ \1 f !'-"'l:\ i ì "! ( _ f _ ' 'I.:" I : \/ _:----1 L.. - \: ; ~¡ --/ : -'-",\ V! '~! I '.-(' , V'- . _ '-_.-1 ~ Y -.l \. ~____/ ..L/ G \_- 1. ì Y _LL 1- L -.-.LL~-1-L ~ __L ~ -.i... k..: -L \_.' \....J.1. \_- - -L _L .1- 'þ /', ~'T - <Ç) VV ~\iF="[IL',¡G ')lG;";5 As with many things, there He often warning systems, 31aTf, Jquipment or departmental signs that something isn't quite right. You may 1perationsuen't what they Jeed to be. have spotted signs that the heaìth of your City productivity isn't what is i;ould be...of what it PINNACLE PERFORMANCE GROUP ¡~an help. needs to be. .~ Take a 100k around. You may see them or feel them almost ail the time. By analyzing and 3tudvìng VOUf ~pecìfic situations, recommendations can be 1)0 you spend too much time in Council implemented that enable City productivity to meetings dealing with issues that iJould have be gignifioantly improved. ,-::::-,..' Changes can be been handled at an operations !evel or the made that wiil neip your City ~r(vide services City? Do some kinds of issues pop up over and and operations more efficiently AND more over again? .~' Do you gense defensiveness Ûfectìveiy. ,~' Your City can improve but you . or frustrati on or confus ion from staff when ¡¡eed to know where IOu are (101'1. discussing City projects or departmental operations? Is City business usually 'Jonaucted What is ïour City's proåuctivity? with rew interruptions or does it seem ¡ ike pH PRODl'CnVITY I there ig always a "fly in the ointment?" ,~ Is ~':~J"i ~i!r_; '1'< there a lack or confidence and anderstanding --1<~ ""-'-~ <-,:..: about City ger'lÎces, general operations and "'-'J" ')<;. activities? .~ Do your questions oTten !ead to -.".. .".'- more questions? YOl""R C!i\-" YüL"R cnY' YülH CIT'C' If your City needs an overall evaluation or if These can be just some or the signs that warn 'f0u have specific problem spots, give of poor City productivity health. And they P!NNACLE PERFORMANCE GROUP a call. may be teiling you that City procedures, Accompiish productive change. PINNACLE PERFORMANCE GROUP DENNIS B. MOLL . 3916 FOSS ROAD #104 MINNEAPOLIS, MN 55421-4533 (612) 788-2118 IMPROVING BUSINESSES THROUGH MANAGEMENT SERVICES AND INFORMATION SYSTEMS 3490 Lexington Avenue North St. Paul, MN 55126 League of Minnesota Cities (612) 490-5600 - January 5, 1993 TO: All clerks, mayors, and managers FROM: Larry Bakken, president SUBJECT::-NewLMC executive director It gives me great pleasure to announce that the board of directors of the League of Minnesota Cities has agreed to hire James F. Miller, Minnetonka city manager, as the new executive director of our organization. Jim will take over on February 4, 1993. Many of you know Jim on a personal basis, but for those of you who don't, let me give you a brief history of his career. He has been Minnetonka's city manager for the past 13 years. He was the . assistant city manager in Des Moines, Iowa; assistant to the city manager in Janesville, Wisconsin; administrative assistant to the village manager in Brown Deer, Wisconsin; and served a management internship in Phoenix, Arizona. He is an adjunct professor in the graduate program in public administration at Hamline University and was an instructor in the graduate program in public administration at Drake University in Des Moines. In my estimation, Miller is the most suitable person available to fill the position of executive director of the League. He knows the policies and personnel of the League, inside and out, is familiar wi~h the questions and problems facing cities in Minnesota, and is a p'roven, and ëapableleader. In addition to possessing over 27 years of cumulative city government experience, he is also a past president of the League of Minnesota Cities. He was a past chair of the LMC budget committee, is a member of the Association of Metropolitan Municipalities' metropolitan agencies committee, and chair of the operating committees for both the Southwest Suburban Cable Commission and the Municipal Legislative Commission. He is a past president of the Metropolitan Area Managers Association and the Local Government Information Service and a member of the LMC's development strategies committee. . I urge you to avail yourself of Jim's expertise once he becomes settled in his new environment. I'm positive that he will be one of the great leaders of the SO-year old association.