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Home My WebLink About1993 [06] Jun 17 {Book 03} .L~~ Mayor Donald "Bud" Reber Councilors Ken Hiemenz Ross Rieke 21 First A venue NW Bob Loso P,O, Box 668 Stephanie Hazen St, Joseph, Minnesota 56374 (612) 363-7201 City Clerk/Adm FAX # 363-0342 CITY OF ST. JOSEPH Rachel Stapleton CITY COUNCIL MEETING June 17, 1993 7:00 P.M. AGENDA 1. Call to Order 2. Approve Agenda 3 . Approve Minutes - June 3 4. Bills Payable 5 . Mayor Reports 6. Council Reports 7. Chief of Police Reports . 8. OLD BUSINESS: a) Personnel Policy Manual b) Snow Removal Business District c) Star City Program d) Northland - Accept Phase One Improvements e) Ordinance Amendment - Limitation on Council f) Special Use Permit - sisters of St. Benedict g) Special Use Permit - Stellmach h) 7:45 p.m. Sewer Use Variance Request - Joel Vogel 9. 8:00 p.m. OPEN TO THE PUBLIC 10. Recess 11. 8:30 p.m. PUBLIC HEARING - Liquor License Fee Increase 12. 8:40 p.m. City Engineer Reports (Steve Eliason) a) Water Tower Project b) East Well c) 13. 9:00 p.m. PURD Apartments - Mark Lambert 14. Clerk/Administrator Reports a) Audit Report meeting - June 28 at 7:30 p.m. . b) Insurance - Workman's Comp Premium c) Quotes for Forms d) Blighted West Minnesota Street Property e) Central Minnesota Initiative Fund Grant f) 15. Adjourn Mayor Donald "Bud" Reber / Councilors Ken Hiemenz Ross Rieke 21 First Avenue NW Bob Loso P.O, Box 668 Stepharùe Hazen St. Joseph, Minnesota 56374 (612) 363-7201 City Clerk/Adm FAX # 363-0342 CITY OF ST. JOSEPH Rachel Stapleton AGENDA NOTES TO THE COUNC I L MEMO DATE: June 14, 1993 TO: FROM: No. 14 a. Clerk/Administrator Reports - Note the time of the meeting - 7:30 p.m. 14 b. Workmans comp is allowing premium credit of . deductibles. You will have to make a decision on how much deductible you want to go with, and approve payment of the premium. 14 c. Mary got quote on water billing forms, envelopes and checks from several companies. She compiled them for you and has the lowest cost listed first. Copies are ln your packet. 14 d. This is on the information from John Scherer on the Borrasch property. Any questions on anything, please call me. . " Page 2247 June 3, 1993 1IIlrsuant to due cal' and notice thereof, the City Council for the City of st. Joseph met in regular session, on Thursday, June 3, 1993 at 7:00 p.m. in City Ha 11. MEMBERS PRESENT: Mayor Donald Bud Reber; Members of the Council Ross Rieke, Bob Loso, Stephanie Hazen, Ken Hiemenz. Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Joe Bettendorf, Judy Weyrens, Art Reber, Joel Vogel, Dale Richter, Jane Reber, Imelda Klocker, Dan & Evelyn pueringer, Larry & Karmel Hill, Irvin Klocker, Les Prose, Gary utsch, Jerome Salzer, Fred Reber, Jason Novak, Pam Novak, Linda utsch, Dorian Davidson, Paul Kollmann, Mark Thyen, Ed Villalta, Kevin Schirmers, Monica Stanger, Marvin Stanger, Chuck Scherer, Gerry Klaphake, Robert M. Kappes, Al & Margie Kalla. Mayor Bud Reber called the meeting to order at 7:00 p.m. EAST MINNESOTA STREET - 91ST AVENUE IMPROVEMENT: Mayor Reber allowed questions from those in attendance. Joel Vogel asked the sequence of annexation and bidding the project. Joe Bettendorf stated that they would run concurrently. Mr. Vogel asked about the mechanics of the bidding process. Mr. Bettendorf told the group that a call for bids is publicly advertised, opened and the Counc i 1 considers them and normally accepts the lowest responsible bid. Mr. Vogel asked if the City would pick up any portion of the cost of project. ~storiCallY the City only picks up the costs of oversizing, and providing for ture growth. He asked if the City ever rejects all the bids. probably not the lowest bid is a responsible bid and is not considerably higher than the engineers estimate. Mr. Vogel also asked if the project could allow the property owners to re-seed and restore, in order to lessen the cost of the project. Mr. Bettendorf stated that he could write up the specs with that as an option. Mr. Vogel asked if their service lines could be installed by digging a trench at the property lines and have services installed to the two properties from the one trench. Mr. Bettendorf stated that this would be allowed with a separate service to each property. He also asked about service line installation and cleanouts. Mr. Bettendorf stated that the service lines and cleanouts would have to be installed according to code. Gerry Klaphake stated that the people are uncomfortable going into this project, not knowing what it will cost. Joel Vogel asked about the roadway ditch being built up by Dan pueringer's. Joe B. stated he would look at it. Dan Pueringer asked about the width of the trench. Joe B. stated that it would not be any wider than necessary. Bob Kappes asked about the relationship of the bids to the amount of the bids passed on to the property owners. The bid amount is passed on to the property owner without marking it up. The property owners will be assessed the amount of the bid along with engineering and financing costs. Mark Thyen asked if water and sewer would run under the road. Joe B. stated tìíes it would, without tearing up the roadway. Sewer would probably be run irst, because it is deeper. oel Vogel stated that he is not righting annexation but he would like to get more than ten months use out of his septic system. John Scherer stated that after notice is provided that a property owner must hook up to city sewer Page 2248 ~ithin one year. June 3, 1993 John stated that Joel's situation is extreme and the Council may need to make an independent decision for each situation of this type. Fred Reber stated that annexation of these properties has been addressed by the state Municipal Board 17 or 18 years ago, so the question of annexation should not be an issue. He also asked if the Council could defer any assessments. John Scherer stated that deferred assessments are not an option for property outside the City. Deferred assessments are allowed for undeveloped property or old age. Bob Kappes asked if the home owners could finance the project themselves. John stated that the City is the financing mechanism for the project. The assessments may be paid in full by the home owners after the assessments are imposed. Mark Thyen asked how engineering and financing can be about 30% of the project. Joe B. stated that the engineering is about 18% to 20% which includes the planning and inspections. Financing is the balance. Interest accrues from the time of the project until the assessments are received by the City, and this cost has to be covered. Chuck Scherer asked if the assessments were paid upfront in full, couldn't it bring down the cost of financing. John Scherer stated that bonding is regulated by law. The City has to have mechanisms in place to pay the bonds. Mark Thyen asked if the City knew how many property ~ners could uofront the assessments, if the assessments could be decreased. hn Scherer stated that the City would need the money in the bank prior to nding, before we could adjust the assessments because of upfronted money. Kevin Schirmers asked if the City's cost for oversizing includes their share of engineering also. Joe B. stated that the costs are spread throughout the project, and pro rated accordingly. Gary Heltemes asked if the time line is still the same. Joe B. stated that if a decision is made tonight on the project, the time line will stay as proposed. Dan pueringer asked if he could hook up his service line to the main on the north side (Lynx Road) of his lot. Joe stated that he would have several options to look at, because he has a corner property. Dan also asked if Pondview Ridge will get assessed. Joe stated that provisions were made for it in the plans. All properties which benefit now or as they are developed will participate in the costs, either now or with hookup fees. No one gets a free ride. Jane Reber asked now that Whispering pines is out of the project, will the rest of the project be absorbing their costs? Joe stated that the current assessments for this project won't change much, and that down the road Whispering Pines will have to pick up their share of the oversizing. Smaller projects are usually more costly. tllfrcme Salzer stated that there are specific requirements for well abandonment. e there requirements for septic abandonment? Joel Vogel stated that this is gray area. He had checked with County, MPCA, and the City, and there are no clearcut rules for closing septic systems. Fred Reber asked why the city does not finance this project itself and then let Page 2249 , June 3, 1993 the property owners pay the city. Chuck Scherer stated that the City should let the property owners pay upfront in order to lessen the financing costs. John Scherer stated that the city will look at prepayment as a means to collect interest payments prior to collecting assessments. Also the City would need to have assurances of the amount of prepayments it would receive. He also stated that the home owners that wish to prepay assessments, should begin financial arrangements now, because the window for payment to the city will be small. After a suggestion from the floor to take a short recess to discuss this issue with neighbors, Loso made a motion at 8:00 p.m. to recess for ten minutes; seconded by Hazen. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. The Mayor reconvened the meeting at 8:10 p.m. Joel Vogel asked how many years the terms would be and who makes that decision. Mayor Reber stated that the decision would be made by the City Council, and they would try to impose acceptable terms. Fred Reber asked about the mechanics of the home owner borrowing for their portion of the project and save financing. John Scherer stated he would look into it. tll[zen made a motion to accept the project with a 15 year assessment term; conded by Rieke. Discussion of when it is necessary to set the terms. Hazen withdrew the 15 year term, to be set at a future date and rephrased the motion to include the area of the project was established to be Minnesota Street from the current eastern limits to 91st Avenue, 91st Avenue from Lynx Road south, and the properties of Styles and Cotton Dental Office and Walstrom's residence, and the three parcels of Whispering Pines of Gary utsch, James Klein, and Gary Heltemes, as recommended by the City Engineer; Rieke concurred. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. Loso made a motion to give the property owners the opportunity for each one to pay his share of the project, with the City Attorney's clarification of the legal allowances for this type of financing. After discussion of the time allowances, (Joe Bettendorf felt that financing should be in place by August 1st) and the need to clarify the state statute requirements, Loso withdrew his motion. Jane Reber asked about the time line. Joe B. stated that the project will be bid the first week of August, with construction beginning late August or early September. Monica Stanger asked if they would get water this year. Joe B. stated that water will come down Minnesota Street, with sewer down the back. If any property owners should want special consideration they should make a formal request to the Council. tlltemenz made a motion to authorize the Mayor and Clerk to enter into a solution to Amend the Joint Resolution for Orderly Annexation between the City of st. Joseph and the Township of st. Joseph, to include the project area, and authorize approval for annexation. The motion was seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Page 2250 , June 3, 1993 Nayes: None. Motion carried. Hazen mace a motion to approve a Resolution Ordering the Improvement and Preparation of Plans for the East Minnesota street Sewer Project; seconded by Loso. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. AGENDA: Hazen mace a motion to approve the agenda as increased; seconded by Loso. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. MINUTES: Hiemenz made a motion to approve the minutes of the May 17 and May 20, 1993 meetings; seconded by Hazen. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. CITY ENGINEER REPORTS: ï) Joe B. discussed with the Council that the contractor for the well installation by the DBL Lift station will need a time extension. This will be presented at the next meeting along with a change order. 2) A change order will be presented at the next meeting for a door style change on 1II[e water tower, and they may need a two week time extension. 3) City ficials will have an opportunity to determine where the lettering should be aced on the water tower, next week. The painters will assist in marking the ower so that it can be viewed from the entrances to the City. The City officials may drive to the entrances to determine which way the "st. Joseph" lettering wi 1 1 face. Loso made a motion to approve a resolution authorizing an application for a grant to install a walkway in Morningside Park; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. MAYOR REPORTS: 1) Mayor recommended that the maintenance department paint the trim white on the City Hall Annex. Hazen made a motion to approve the recommendation; seconded by Loso. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. 2) The Mayor reported that he had a call asking if the City is at all interested in purchasing the Lymann Hull property. Loso made a motion that the City is not interested in purchasing the property; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. 3) The City Administrator is to send a letter to Mr. Phillips on a problem created on 7th Avenue when his neighbor had dirt hauled in, and wanted to place tIIf in a low area of her property. The letter will state that the City will not lock natural drainage. City Engineer stated he had talked to Mr. Phillips and and the attorney will advise the City on this matter. 4) Loso made a motion to take the recommendations of the City Attorney concerning a letter from a Mr. Able which was sent to the Members of the , Page 2251 , June 3, 1993 Counc i 1 concerning actions of the Police Chief; seconded by Hazen. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. COUNCIL REPORTS - RIEKE: No report. HAZEN: No report. LOSO: The Park Board recommended and Loso made a motion to approve installation of signing the entrances to Morningside Park with "No Motorized Vehicles in Park". Signs will be placed at the North entrance and at the Northwest entrance. The motion was seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. HIEMENZ: Hiemenz asked who on the Council is supporting the concept of a regional airport, as reported in the st. Cloud Times. No one on the Council stated that they supported this concept, nor has there been a request to support it. BILLS PAYABLE: After discussion of the bills payable Hiemenz made a motion to approve the bills payable as presented; seconded by Hazen. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. 1IIÞso made a motion to approve cleaning of the computers in Administration, Fire partment and Police Department, six computers at $19 each; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. Mayor Reber presented a proposal to move the radio in the City offices. Hazen made a motion to approve moving the local government band radio from the Clerk/Administrator's office to a centrally located area in the City offices, at a cost of $160; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. TREASURER'S REPORT: Deputy Clerk Judy Weyrens gave the May treasurer's report. Hazen stated that she had talked to the Chief about the D.A.R.E. category being overexpended. He had stated that they have a couple fund raisers planned. Hazen made a motion to approve the Treasurer's Report as presented; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. OLD BUSINESS: Hiemenz made a motion to approve the proposal of Weber Abatement, of $250 for removal and disposal of asbestos waste from the water treatment facility; seconded by Loso. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. 1IIl Naves: None. Motion carried. e surveY1ng 1S completed for the area by East Minnesota Street for the future transportation plan. Hazen reported that Judy is re-keying most of the Personnel Policy manual · Page 2252 , ~une 3, 1993 because of retrieval problems. ~udy will have this completed soon. Mayor Reber stated that he has asked Public Works Superintendent Dick Taufen to prepare his recommendations on snow removal in the business district. Rental housing fees for duplexes has been charged as for two separate residences. Recently a duplex property owner questioned this policy, and requesting that the charge be as for two units. The City Attorney recommended clarifying the ordinance for fees for duplexes, by resolution. Hazen made a motion to have the City Attorney prepare a resolution clarifying that duplexes are two separate units at $50 each, for rental fee charges. The motion was seconded by Hiemenz. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. Hazen made a motion to follow the attorney's recommendations and until this resolution is adopted fees charged shall be interpreted as a two unit building ($60), but there shall be no refunds from prior years. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. The Mayor presented a proposed ordinance change, as requested by the Chief of Police. Council aqreed to consider this at the next meetinq. ~EN TO THE PUBLIC: Art Reber discussed his concern of exc:ss speed of traffic n his alley_ He requested that the Council consider installation of speed bumps. City Attorney stated that in an alley, there would probably not be a concern of damage to vehicles from speed bumps. Loso discussed that drainage and snow removal should not create much of a problem. Rieke made a motion to authorize city maintenance to install a speed bump in the east/west alley of Block 13, Original Townsite of st. ~oseph; seconded by Hiemenz. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. Art Reber also discussed garbage and unmowed rental property problems. ALLEY VACATION: Council considered a request of Dale Victor, Sunset Supply, to vacate an alley located between Date Street East and Elm Street East, which lies west of First Avenue NE between Lots 5, 6, 7, and 12, 13, and 14, Blocks 23 of Loso's Addition. Rieke made a motion to set a hearing, as required by state statute, for ~uly 1, 1993; seconded by Hiemenz. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. EASEMENT REQUEST: Ross Rieke stepped down from his chair to approach the Council. He again addressed his previous request to relocate trees, which are currently towards the center of the easement area of his property. He has received approval from Betty pfannenstein to place trees on her lot line, ~arence Fischer has recently purchased the other adjoining lot. Rieke equested to be allowed to relocate the trees on the lot line adjoining Betty annenstein's property, as allowed by ordinance, and to relocate trees up to two feet from the lot line, within the easement area, adjoining Clarence Fisher's property. Loso felt that the trees could cause maintenance problems in the future. The City Attorney stated that maintenance of the sewer line in · Page 2253 , June 3, 1993 the area can not be accessed as it was in the past. He also suggested that a letter is sent to the property owners of the easement area, a couple weeks before access is needed, stating that the City will be using the easement area, and the property owners need to clear 'J.. Rieke expressed willingness to allow 1 L. city passage to service the sewer facility on his fro~ his property. Hazen made a motion to allow the Clerk/Administrator to issue a permit to allow Ross Rieke to relocate trees, on the lot line, by Betty pfannenstein's property, and up to two feet from the ' . .,. adjacent to Clarence Fischer's property, in ,01: i lne, the easement area of Rieke's property, pending written approval as required, and subject to Easement Ordinance section 32.5. The City reserves the right to remove the trees at what ever time it is necessary to service the sewer facility. The motion was seconded by Hiemenz. Ayes: Reber, Hazen, Hiemenz. Nayes: Loso. Motion carried. CLERK/ADMINISTRATOR REPORTS: 1) The auditor requested a time to present the audit to the Council. The Council generally agreed to set a special meeting at a time convenient for both the Auditor and the Council Members. 2) Counci 1 considered the policy which provides that vacation time allowed is for the benefit of the employees general welfare, and is to be taken as time off. In order to accomplish this, the City's previously established the policy that vacations would tentatively be scheduled prior to March 31 of each year, ~d the department heads would submit the schedules to the Clerk/Administrator. was agreed that the vacation schedules may be changed or adapted after iginal submission, if plans change, and it is agreed to by the department ead. Council generally reaffirmed this policy and requested that a memo is sent to the departments that have not yet turned in vacation schedules, with a copy to the Council. 3) Counci 1 discussed the request to accept the i~provements of Northland phase One. John Scherer stated that he has received a deed to be filed, for Outlot A for Phase One and Outlot B for Phase Two. He would like to review this matter further and make a recoTmendation to the Council The Counci 1 genera 11 y agreed to place this matter on the agenda for the next meeting. 4) The Counci 1 considered information and a quote for excess 1 iabi 1 ity insurance coverage (umbrella policy). After discussion with the City Attorney, Hazen moved to leave the insurance coverage as it is presently, with a letter to the Fire Chief requesting him to show them why the Fire Department wishes more coverage. The motion was seconded by Loso. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. 4) The Council considered a proposed agreement which cites the guidelines for mutual use of the city and st. Ben's water systems. Mayor Reber recommended support of the agreement. Loso made a motion to approve sending the agreement to Sisters of the Order of st. Benedict, for their consideration; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None_ Motion carried. tllkMBLING LICENSE APPLICATION, Loso made a motion to approve a renewal Gambling 'cense Application of the st. Joseph Jaycees to conduct gambling at Sal's Bar & Gr;ll, effective August 1, 1993; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion carried. £ Page 2254 , June 3, 1993 POLICE RADIO: Rieke made a motion to approve the grant application and purchase of a new portable radio at a cost of approximately $800 with grant reimbursement of $275, City's net cost is approximately $525; seconded by Reber. Ayes: Reber; Rieke; Loso, Hazen, Hiemenz. Nayes: None. Motion carried. Discussion - Loso requested information on why each officer needs their own radio. He felt the officers could leave the radios in the Police Office and check them in and out when they are on duty. Hiemenz commented the officers are subject to being called to duty from their home and an report directly to an incident and be in communications without the need of coming back to the office first. Reber requested that a memo is sent requesting that the Chief of Police justify taking the radios home. At ten O'clock the Mayor extended the meeting for ten minutes. COMPOSï AREA: Clerk/Administrator received a request to open the compost area on a weekday evening. Council considered the request and asked the Clerk/Administrator to see if the employees who are the operators of it would be available and agreeable to it. Rieke suggested considering that individuals ~o ne~d to use it could make private arrangements with the operators of the ompos~ area. ARTMENTS: The renter's have requested new carpeting, and the existing carpeting is worn. Mayor Reber stated he would look at it and report back. Loso made a motion to adjourn at 10:07 p.m.; seconded by Hazen. Ayes: Reber; Rieke; Loso, Hazen, Hiemenz. Nayes: None. Motion carried. Q Rachel Stapleton; MCMC Clerk/Administrator , POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST A VENUE ~ ST. JOSEPH ST. JOSEPH, MINNESOTA 56374 TIOfW. CUffR Of canJUt. IIINIIUOTA (612) 363·8250 EMERGENCY 911 DATE: JUNE 17, 1 ';393 TO~ THE ST. JOSEPH CITY COUNCIL FROI'1 : CHIEF LINDGr~EI--I SUBJ'ECT: MONTHLY INCIDENT REPORT DEAR COUNCIL MEMBERS, PLEASE FIND SUBMITTED WITH THIS REPORT 3 ADDITIONAL I TE)'1S. 1- RESPONSE TO MEMO RELATIVE TO EACH OFFICER HAVING A PORTABLE RADIO. 2. REQUEST FOR APPROVAL TO ADD OSHA MANDATED BLOOD BORNE PATHOGENS POLICY. 3. I~EQUE~3T TO OfWER AND INCREASE PARKING TICKETS, FINES, AND PEt-I(.IL. TIES. ATTACHED TO THIS REPORT PLEASE FIND SEVERAL THANK YOU LETTERS. ONE FROM THE ELK RIVER POLICE CHIEF IN REFERENCE TO THE DRIVE BY SHOOTING CASE. ANOTHER FROM A CITIZEN WHO WAS VERY HAPPY FOR THE SERVICES OF ONE OF OUR OFFICERS ON A CAR , LOCK--OUT CALL. ANOTHER FROM THE KENNEDYPTA REFERE)-ICE OUR PARTICIPATION IN HEALTH & SAFETY DAY, AND YET ANOTHER FROM A LAW FIRM THAT OUR DEPARTMENT WAS REQUEST~D TO ASSIST IN A LAWSUIT THAT WAS PENDING. INCIDENTALLY, THIS WAS ONE OF THE FIRST CASES I WAS REQUESTED TO REINVESTIGATE BY THE COUNTY ATTORNEY'S OFFICE WHEN I STARTED HERE IN ST. JOSEPH. <THE SUSPECT WAS CHARGED, AND FOUND GUILTY) PLEASE ALSO FIND ATTACHED AN APPLICATION AND LETTER FROM DAI--IIEL GLEESING, WHO I APPOINTED RECENTLY TO THE RESERVE UNIT TO REPLACE ELMER RAKOTZ. DAN WILL BE AN ASSET TO THE RESERVE UI-IIT. DUE TO OTHER TIMING PROBLEMS, I WILL NOT BE ABLE TO INTRODUCE HIM TO YOU AT THIS COUNCIL MEETING, BUT COULD SCHEDULE TO DO SO AT A LATER DATE IF YOU SO DESIRE. I ALSO AGREED TO LET A ST. CLOUD STATE UNIVERSITY CRIMINAL JUSTICE STUDENT, NEOL J mH'-J SON , DO HIS INTERNSHIP WITH OUR DEPARTMENT. HE HAS TO RIDE ALONG AND OBSERVE FOR 40 HOURS TO COMPLETE HIS INTERNSHIP WITH A POLICE AGENCY, TO RECEIVE HIS DEGREE. I DID THE APPROPRIATE BACKGROUND CHECKS, AND HAD HIM SIGN RELEASE WAIVERS FOR OUR DEPARTMENT FOR HIM TO RIDE. ONE OTHER ITEM FOR YOUR INFORMATION, WE II"IPOLJNDED TWO VEHICLES AND ARE PROCEEDING WITH FORFEITURE ON THE VEHICLES RELATIVE TO A NEWER D.W.I. LAW. THE LAW STATES THAT IF A PERSON HAS 4 OR MORE D.W.I.'S IN 5 YEARS OR 5 OR MORE D.W.I.'S IN 10 YEARS, THAT THE ARRESTING AGENCY MAY SEIZE THE VEHICLE. WE SEIZED THE FIRST VEHICLE THROUGH A D.W.I. ARI:;:EST /.-. APPROXIMATELY 1 MONTH AGO. 2 WEEKS LATEf~, WE STOPPED THE SAME PARTY IN ANOTHER, VEHICLE AND SEIZED THAT ONE ALSO. THIS PARTY HAS HAD OVER 1 DOZEN D.W.I.'S. THE VEHICLES ARE WORTH - SOME MONEY AND WE SHOULD DO O.K. IN THE FORFEITURE ACTION. BUT, AS THE CHIEF LAW ENFORCEMENT OFFICER, I BELIEVE FRON A PUBLIC SAFETY STAND POINT WE ARE DUTY BOUND TO TAKE THE POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST AVENUE I ST. JOS'" ST. JOSEPH, MINNESOTA 56374 noNAI.. ŒHTlJII Of ctNrA.U. tIMNUOTA (612) 363·8250 EMERGENCY 911 VEHICLES FROM THIS PARTY EVEN IF THEY WERE WORTHLESS. I FELT THIS WAY ON THE FIRST SEIZURE, AND EVEN MORE SO ON THE SECOND OFFENCE TWO WEEKS LATER. THE CITY ATTORNEY'S OFFICE WILL BE HANDLING THE SEPARATE FORFEITURE ACTION. SINCERELY, ß---~ BRADLEY J. LIt~DGREN CHIEF OF POLICE , ,...-., - .. .----.>---. POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE I ST. JOSEPH BOX 268, 25 N.W. 1ST A VENUE ST. JOSEPH, MINNESOTA 56374 £OUCATIQHA.L ŒNTVI 01 cvmw. ~TA (612) 363-8250 EMERGENCY 911 TLle 06-08-93 St. Joseph Police Depa~tment Time= 9=44 am C~ime Summary Repo~t - UOC Pë\ge: 1 Monthly Repo~t Fo~ May 1993 SBN : All P~int ALL U OC codes P"r i nt ALL I SNji> P~int ALL LGN Codes U 0 C Tot",l U 0 C Lite~al T~ë\nsl",tion ---..-- ------ ---------------.--------.-------------------------- 9012 . · · 1 OPEN BOTTLE 9014 . · · 23 SPEEDING 9018 . · · 3 WRONG WAY , 9030 . · · "I STOP SIGN 9066 . · · 1 WIDE TIRES 9101 · · · 3 BLOCKING ROADWAY ':31 04 . · · 1 ALL OTHER PARKING VIOLATIONS 9201 · · · 1 NO PROOF OF INSURANCE IN VEHICLE ':3222 . · · .1+ ILLEGAL USE OF DRIVERS LICENSE 9250 . · · 9 NOISE OFWINANCE ':3 2 51 · · · 4 DOG OI'<D I NANCE 9253 . · · 4 GARBrWE, REFUSE, OR FURNITURE ORDINANCE ,.-. 92'71 · · · 12 UNDER 21 IN A BAR - 9274 . · · 2 MORE THAN ONE KEG POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE , ST. JOSEPH BOX 268, 25 N.W. 1ST AVENUE ST. JOSEPH, MINNESOTA 56374 noecA&. coru 01 CBlTIW. .....uoYA (612) 363·8250 EMERGENCY 911 TLle 06-08-93 St. Joseph Police Department Time: 9:44 am Crime Summary Report - UOC Page: 2 Monthly Report For May 1993 SBN : All Print ALL U 0 C codes P'ri nt ALL ISNs Print ALL LGN Codes U 0 C Tot.:-\l U 0 C Literal Translation ----- ----- ----------------------------------------------- ':3286 . ,,-- UNREASONABLE ACCELERATION OR BRAKING · · ,.) ~1299 . · · 1 BURNING ORDINANCE/ILLEGAL BURNING ':3302 . · · 1 LOST ANIMALS I 9303 . · · 1 LOST PROPERTY ':3312 . · · 2 FOUND ANIlrJALS 9313 . "'. FOUND PROPERTY · · ;.J ':3440 . 0::- PROPERTY DAMAGE MOTOR VEHICLE ACCIDENT · · .oJ 9450 . · · 3 HIT AND RUN PROPERTY DAMAGE ACCIDENT ':3600 . · · 1 ALL OTHER FIJ~ES 9605 . · · 2 VEHICLE FIfŒ ';3"135 . · · 2 MEDICAL EMERGENCY, ALL OTHERS 9740 . · · 1 ALL "IENTAL CASES ,..-. 9800 . · · 2 ALL MISCELLANEOUS PUBLIC --- 9801 . · · 1 DOMESTICS POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST AVENUE I ST. JOSEPH ST. JOSEPH, MINNESOTA 56374 110HAl com Of CÞ11W.IIIN&lIOTA (612) 363·8250 EMERGENCY 911 Tue 06--08-93 St. Joseph Police Department Time: 9:44 am Crime Summary Report - UOC Page: 3 Monthly Report For May 1993 SBN : All Print ALL U 0 C codes P'r i nt ALL I SNs Print ALL LGN Codes U 0 C Total U 0 C Literal Translation ------ ----- __________________ø________________________________ 9802 . · · 22 1'10TORIST ASSISTS 9803 . · · 2 PFWWLER 9804 . · · 8 PUBLIC ASSISTS I 9812 . · · 1 CHECK THE AREA 9815 . · · 2 TRAFFIC HAZARD '3816 . · · 3 CHECK ON WELFARE 9903 . · · 1 FUNERAL ESCORT 9904 . · · 11 DELIVER AGENDAS/MINUTES/OTHER PACKETS 990::; . · · 2 STREET LIGHT OUT 990-1 . · · 1 STREET SIGN DOWN 9':30':3 . · · 1 GUN PERMIT ISSUED 9911 . · · 1 TRANSPOFn FEI'IALE .~ 9913 . · · 13 ASSIST OTHER AGENCY - 9914 . · · 11 ATTEI'IPT TO LOCATE - POLICE DEPARTMENT BRADLEY J. LINDGREN. CHIEF OF POLICE I ST. JOSE" BOX 268. 25 N.W. 1ST A VENUE ST. JOSEPH. MINNESOTA 56374 fOOCATK»W. CfNTEA 01' ŒNTIU.l iIMttUOTA (612) 363-8250 EMERGENCY 911 Tue 06-08-93 St. Joseph Police Department Time: 9:44 am Crime Summary Report - UOC Page: 4 Monthly Report For May 1993 SBN : All Print ALL U 0 C codes Print ALL ISNs Print ALL LGN Codes U 0 C Total U 0 C Literal Translation ----- ----- ---------------------------------------------- 9'316 . · · 1 PAPEI:;; SERlJICE (WARRANTS/COMPLAINTS/SUMMONS) 9917 . · · 3 ALARM '3918 . · · 1 OPEN DOOR I 9920 . · · 1 SQUAD CAR REPfnf~ 9'32 1 1 DISPOSAL OF ANIMAL . · · 9r;j22 . · · 1 FINGER PRINTING '3923 . · · 4 EXTRA PATROL NEEDED '.3926 . · · 2 911 HANG-UPS OR UNFOUNDED OR OPEN LINES '3'327 . · · 1 FIGHT 9928 . · · 1 ISSUE DEER PERMIT '3'329 . · · 1 DIRECTIVES CHIEF/COUNCIL/CITY ATTORNEY 9930 . · · 1 NEIGHBOR DISPUTE c~ 9931 . · · 1 BACKGROUND CHECKS - 9933 . · · 2 DRIVING COMPLAINT POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST A VENUE Ill ST. JOSE" ST. JOSEPH, MINNESOTA 56374 T10NAL œHTE" OF CÐfTJW.IIIINNUOTA (612) 363-8250 EMERGENCY 911 Tue 06-08-93 St. Joseph Police Department Time: 9:44 am Crime Summary Report - UOC Page: 5 Monthly Report For May 1993 SBN . All . Print ALL U 0 C codes P'ri nt ALL ISI"¡s Print ALL LGN Codes U 0 C Total U 0 C Literal Translation ----- ....---- ----------------------------------------------- A2523 . · · 1 ASSAULT A5353 . · · 2 (.1~)SAULT A5453 . · · 1 ASSAULT 80364 . · · 1 BURGLARY RELATED I B23':30 . · · 1 BURGLARY RELATED J2700 . · · 1 ' AGGRAVATED D.W.I. J3500 . · · 2 D. W. I. M4102 . · · 1 LIOUOr~ -. SELLING M4104 . · · 21 UNDER AGE POSSESION/CONSUMPTION N0190 . · · 1 DISTURBING PEACE I PRIVACY N3030 . · · 1 DISORDERLY CONDUCT N3190 . · · 3 HARASSING PHONE CALLS -- P2110 . · · 1 DAMAGE TO PROPERTY -- P3110 . · · 1 DAMAGE TO PROPERTY POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST A VENUE ~T'JOSEPH ST. JOSEPH, MINNESOTA 56374 CVlTtII 01 cvmUllllaHHUOTA (612) 363-8250 EMERGENCY 911 TLle 06--0ß-93 St. Joseph Police Department Time: 9:44 ë\m Crime Summary Report - UOC Page: 6 Monthly Report For May 1993 SBN : All Print ALL U 0 C codes P"f'int ALL ISNs Print ALL LGN Codes U 0 C T ot;a 1 U 0 C Literal Translation ----- ----- --------------------------------------------------- P3119 . · · 3 DAMAGE TO PROPERTY P 3 1 '3 r:J . · · 1 DAMAGE TO PROPERTY P3620 . · · 1 PROPERTY DAMAGE / TRESPASS T4090 . · · 1 THEFT I T 40':3'3 . · · 1 THEFT T4151 . · · 1 THEFT T415':3 . · · 1 THEFT T515'3 . · · 1 THEFT U34'J7 . · · 1 THEFT RELATED U34'38 . · · 1 THEFT RELATED V10l1 . · · 1 VEHICLE THEFT RELATED W314'3 . · · 1 WEAPONS/FIREWORKS ,.-. W318'] . · · 1 F HŒWORKS - W31'3'3 . · · 1 WEAPONS/FIREWORKS POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST AVENUE I SUOSE" ST. JOSEPH, MINNESOTA 56374 TIOftAI. cum cw camw......uoOu (612) 363-8250 EMERGENCY 911 TLle 06-øa-93 St. Joseph Police Depa~tment Time: 9:44 am C~ime Summa~y Repo~t - UOC Page: 7 Monthly Repo~t Fo~ May 1993 SBN : All P~int ALL U 0 C codes por i nt ALL ISN!:> P~int ALL LGN Codes U () C Total U 0 C Lite~al T~anslation ....----- ----- ----------------------------....------------------ X2:'500 . . . 1 CRIMES AGAINST ADMINISTRATION OF JUSTICE *** AGENCY GRAND TOTAL: 262 I .-.. - POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST A VENUE ST. JOSEPH, MINNESOTA 56374 S~612.t~PP P§~~~G.È-ø~et Time: p:46 aT Citatiol ·Loca on ummary om ode/UOC 'age: Monthly Report for May 1993 Com Code : All Print ALL U 0 C codes Including Juv. Water/Traffic Records Com Code U 0 C Totë\l U 0 C Literal Translation ._-- ..-- ___00'_-- ....---.- .- .------------------------------------------------- 3'. PARKING i3012 1 OPEN BOTTLE 9014 22 SPEEDING i3018 3 WI~OHG WAY 9030 7 STOP SIGN 906b 1 WIDE TIRES I '3201 1 NO PROOF OF INSURANCE IN VEHICLE 9222 3 ILLEGAL USE OF DRIVERS LICENSE 9251 1 DOG ORD I Nf4NCE 9271 11 UI'.JDER 21 IN A BAR 9286 5 UNREASONABLE ACCELERATION OR BRAKING J2700 1 AGGRAVATED D.W.I. 33500 2 D. W. I. 1'14102 1 LIUUOR - SELLING M4104 20 UNDER AGE POSSES I ON/CONSUMPTI ON M4140 1 MISC/FEDERAL/CONSERVATION/JUVINILE/LIUUOR P3620 1 PROPERTY DAMAGE / TRESPASS T4159 1 THEFT U3028 1 WORTHLESS CHECKS , X2500 1 CRIMES AGAINST ADMINISTRATION OF JUSTICE ..-'-- - Total . . . . llB Citation: B4 WcH'ni ng:: ø Þ-i\1<KIM~ 34 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ,)(. GRAND TOTAL . . . . 118 Citation: 84 Wa'~ni ng: 0 ' PA..'RKING 34 · 'ElI{ Police Department May 5, 1993 Bradley J. Lindgren Chief of Police 25 NW First Avenue Box 268 st. Joseph, Minnesota 56374 Dear Chief Lindgren: I would like to extend my gratitude to you and your department in regards to the three (3) Southeast Asians that were identified and apprehended on March 4, 1993/ in Hennepin County. Without the ATL (attempt to locate) sent out via your agency, it may have been very difficult for our department to identify and apprehend these I individuals. I would also like to apologize for the tardiness of this letter; we relocated to a new police facility during late March, creating a considerable amount of backlog in workload. Again, thank you for your assistance with this arrest. Sincerely, :~~~s~ -'-~ Chief of Police TDZ/kma '- , - P.O. Box 723 . 13065 Orono Parkway · Elk River, Minnesota 55330 · (612)441-2324 · Fax (612) 441-8937 HENNEN LUMBER COMPANY Box 8 . Freeport, MN 56331 · (612) 836-2135 HENNEN BUILDING & FLOOR COVERING , Box 278 · Freeport, MN 56331 · (612) 836·2177 May 3, 1993 St. Joseph Police Department 25 NW 1 Ave St. Joseph, MN 56374 Dear Sirs: ---.. This letter is in recognition of the young patrol officer whom recently helped me when I accidentally locked my keys inside my van by the El Paso. It is a nice change to meet friendly, cordial people that are willing to help. I appreciate the help very much. Thanks for doing a great job. , Sincerely, ¿?A Edward Hennen Hennen Lumber Co., Inc. EH/dld (}frsctfl (flfl[)L , I , I .. ~ I i I . , Ckf~ 4"0~~, I I , ~ C¡oaI r!C7'V c¡~, .¡J~~~~ ~ç'/~ d~Q.,~. ?iacd4- i ø~~ ~J~ y0UX)¿~ /UtUlj /l'lU£~. v~ a~. c;Ø~JU4 #~ r' %~ ~T,8 'r' , , . - , ~ , APPLICATIUN FOR VULUNTEER SERVICE ST. JOSEPH POLICE RESERVES ". I ¡(.WIE : __~EESING DANIEL LYLE -- .-.... - ,- , LAST FIRST MU~DLE Ilüi'1E HDDI:;:ESS: 1923 lOrn AVENUE SOU'rH ,-- PHONE: < 612 ) 253-2733 (un1isteð7unpubl1shed) ':; I T Y : ST. CLOUD COUNTY: . STEARNS STATE: MI~~SO:A .- , DAlE OF BIRTH: 03-24-1953 -, DRIVEJ:;;S LICENSE NUJ'IBER: 9-425-135-564-237 , ~RE YOU A UNITED STATES CITIZEN.? YES HOW LONG A RESIDENT II 16 YEARS HAVE YOU EVER SERVED IN THE ARJ'IED FORCES'? NO WHICH BRANCH?N~A. . , , ' HOW LONG? N .A. - I~'RESENT EI'1PLOYMENT: BANKERS SYSTEMS , INC. , 'RESS OF BUSINESS: 6815 SA~IEW_PR.. ST. CLOUD _ ~:PERVISOR' BRIAN lIAR]' " :: WHAT SPECIAL QUALIFICATIONS DO YOU POSSESS? ---!_H:'VE SPENT A .,ÇONSIDERABLE AMOUNT OF TIME RIDING Wlrn THE WASHINGTON COUNTY, (MN) SHERIFF'S DEPARTMENT, THE BATTLE LAKE, MN POLICE . - . DEPARTMENT, AND THE OTTER TAIL COUNTY SHERIF;F"S DEPT., OF WHICH MY UNCLE IS SHERIFF. I HAVE .,- . A GREAT DEAL OF INTEREST IN POLICE WORK, AND PRODUCED THE WASHINGTON COUNTYftS S.W.A.T. TEAM VIDEO; I VIDEO TAPED ACTUAL DRUG BUS.TS, STAGED, WROTE, PRODUCED AND NARRATED THE PIECE. "- ...-.----.--. . . NRE YOU WILLING TO SERVE IN THE VOLUNTEER SERVICE FOR THE ST. JOSEPH POL.ICE KESERVES FOR THE CITY OF ST. JOSEPH? YES . _1 blVE NAMES, ADDRESSES AND PHONE NUMBERS OF THREE REFERENCES. -," ~ (NAI'IE) (ADDRESS) (PHONE) . ..:~ -,. GARY NELSON, SHERIFF RRT HI, Box, ll8A CLITHERALL, MINNESOTA (218) 136~542t (work) (iIŠ)769-43ãÕ (oome) BRIAN E. NELSON, DEPUTY 2778 LEGION AVE. NORTH, LAKE ELMO, MN ~30-6809(work), 770-2835(bJ - , dAMES TRUDEAU, SHERIFF WASHINGTON COUNTY SHERIFF~S DEPT., STILLWATER, MN 430-7600 ~(Qtlîër. f\ír;;i.ìi¡;düPQnieqïièsï:)<¥30-::-ð8';¡;;~, "i73'F-43IfT-jž:f ;;¡-n:# « E OF PERSON TO CONTACT IN CASE OF AN EMERGENCY:, i-WDRESS: (same as above) o :;:: 253 2733 (unlisted! ---..---.- unpublished) uATE: 3-24-93 SrGN~nURE: ~ , .' / ~ Mr. Brad Lindgren Box 268, 25 Northwest First Avenue - st. Joseph, MN 56374 Dear Mr. Lindgren, March 24, 1993 Thank you for taking the time to talk with me on the telephone last week. As per our conversation, I have a great deal of interest in law enforcement. Since Brian E. Nelson, deputy with the Washington County Sheriff's Dept. has been my primary contact with the world of law enforcement, and since he has been doing undercover narcotics work for the past several years, I feel my need for involvement with law enforcement has been curtailed to the point where I must look elsewhere. I have ridden with him as an observer a few times, but since I don't know the 1I1ingoll of the drug pushing/using perp's. he deals with, I am afraid that there exists the possibility that I could do more harm to his efforts than good. Several years ago, I underwent Red Cross First Aid and CPR training. I have not been recertified since, but have had numerous opportunities to put what I had learned into practice by having the uncanny IIluckll of having been the first person, not involved in, but to arrive at several automobile accident scenes. It,has been my experience that I tend to be cool, calm and collected whi le , administering first aid, reserving the release of my 'gut' reactions for a period of time following the situation, always taking the time to allow myself do so without embarrassment or shame. I look forward to brushing up on my first aid/cpr training with the assistance of your department. I turned 40 today, and aside from the fact that I'm carrying a few pounds more than I should, I believe I am in excellent health. I am 6'411 tall, and currently weigh 223 pounds. My ideal weight is around 210. wi th a little exercise and the increased activity that spring's impending arrival brings, I should have no problem getting back down in the vicinity of my ideal weight. I have my own pair of smith & Wesson cuffs, a PR-16, (a smaller version of the PR-24,) and a willingness to learn. I believe I would be an asset to your department and look forward to meeting you and your staff. Thank you for taking time to consider my application. I await further contact from you regarding st. Joseph Police Reserves, and am in hopes that you could put my particular assets to good use. , , LAW OFRCES - Collins, Buckley, Sauntry & Haugh Eugene D. Buckley West 1100 First National Bank Building rt* * Theodore J, CoIIíns 332 Minnesota Street 'MIíam E, Haug" Jr. -- Saint Paul, Minnesota 55101-1379 * MiChael J. Sal6ltry Mark W, Gahan, Jr. r Patrick T. TI8I118y Telephone: (612) 227-0611 r* Thomas J. Gem1scheid Fax: (612) 227-0758 John R. ScI1u!z Thomas R. O'Come!t Dan O'Connell Qvisti1e L. Stroemer Sarah J. Ba1zIj Bonnie J. Bennett Michael T, Ttemey Thomas E. McBistrem May 27, 1993 * Also Admttted in WISCOOSin * AJso Adnitted in Montana CmefBrnilleyJ.Und~en St. Joseph Police Deparnnent Box 268, 25 N.W. 1st Avenue St. Joseph, Minnesota 56374 Re: CJH v. Sttuss, et al Stearns County District Court File No. C5-92-1185 Our File No. 8284-13688 , Dear Chief Lind~en: I recently spoke with you about the upcoming trial in the above-entitled matter, wmch was scheduled to start on June 15, 1993 in St. Cloud. I am writing to you today to notify you that the case has settled, and so we will not be subpoenaing you or Officer Steven Erickson. My client and I want to thank you and your department for all of your assistance with tlùs case, especially for the time and effort that went into pulling the initial complaints concerning underage drinkers at Sal's. It was very much appreciated. Thanks again. Very ttuly yours, -~~~. SARAH J. BATZLI SJB:caw , t Civil Trial SpeciaisI. Certified by the Civil Utigation SectIon of the Minæ9:>ta State EW AssocIation. + Certified by the National 8œrd of T rial ~ as a Civil Trial a-1d QìninaI Law SpeciaisI, ~ POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268.25 N.W. 1ST AVENUE ~ sr.JOSE" ST. JOSEPH, MINNESOTA 56374 1lOHAL tfHTEJII (JÇ CVfTIW. ¥IHH£IOTA (612) 363·8250 EMERGENCY 911 D(.:jTE: J'UI'iE 1 i, l'3'J3 TO~ ST. JOSEPH CITY COUNCIL FrWI'1: CHIEF LHWGI:;;EN SUBJECT: LETTER OF EXPLANATION RELATIVE TO A PORTABLE RADIO FOR EACH OFFICER. DEAR COUNCIL MEMBERS, PLEASE FIND ENCLOSED THE REQUESTED LETTER RELATIVE TO THE ABOVE, AND REQUESTED AT THE LAST COUNCIL MEETING. COMMUNICATION IS ONE OF THE MOST IMPORTANT ASPECTS OF POL I CE WOI;:I<. THE ABILITY TO EFFECTIVELY FACILITATE HIGH QUALITY COMMUNICATIONS BOTH, WITH THE PUBLIC AND WITHIN OUR DEPARTMENT AND CITY, IS ESSENTIAL. THE COUNCIL HAS BEEN VERY I HELPFUL IN ACCOMPLISHING THIS TASK WITH NOT ONLY PORTABLE I:;:ADIOS, BUT IN UPGRADING OUR PHONE SYSTEM; THE CAR PHONE, AND NEW MOBILE RADIOS IN THE SQUAD CARS, ETC. THE PARTICULAR REASONS FOR EACH OFFICER HAVING A PORTABLE RADIO ARE AS FOLLOWS: . tHo AN IMPORTANT CONSIDERATION IS THAT IT FIXES RESPONSIBILITY ON EACH OFFICER RELATIVE TO CARE AND MAINTENANCE OF THE UNIT. IT ELIMINATES EXCUSES SUCH AS THE PORTABLE WASN'T WORKING RIGHT WHEN THE CALL OR PAGE CAME IN, OR IT WASN'T FULLY CHARGED, ETC. WHEN THAT OFFICER IS RESPONSIBLE FOR THAT UNIT, AND THERE IS DAMAGE TO IT, I WILL GET THE ANSWER TO WHAT HAPPENED, NOT IT WAS BROKE WHEN I WENT TO USE IT. BY BEING RESPONSIBLE FOR IT, THE LIFE OF THE UNIT SHOULD BE CONSIDERABLY LONGER THAN 5 PEOPLE USING IT. #':) THE LAST PART OF # 1 IS THE REASON FOR #2. WHEN 1 Of~ 2 t_ . UNITS ARE CONSTANTLY USED, AND REPEATEDLY CHARGED, THE UNIT WILL NOT LAST AS LONG. THE BATTERY FOR THESE RADIOS ARE AN EXPENSIVE NICKEL CADIUM BATTERY. THEY COST AROUND $50.00. THE MORE IT CHARGES, THE QUICKER THE LIFE OF IT IS USED. ADDITIONALLY, IF IT IS REPEATEDLY CHARGED FOR DIFFERENT, OR SHORTER PER I ODS I T CAN BUI LD UP A II MEYIOf~Y II AND ONLY LAST SAY 7 HOURS BEFORE GOING DEAD, HITTING THE MEMORY CHARGING CYCLE AND NO LONGER CHARGE THE FULL CYCLE. RIGHT NOW THE RADIOS ARE ON FOR APPROXIMATELY 11 HOURS PER SHIFT, AND ARE CHARGED ~ AT THE OFFICERS HOMES. DURING TIME OFF WE LET THE RADIOS II D I:;: (4 I N II TO A ZEI~O CHAI:;:OE AND THEN CHARGE THEIr¡ UP AGA IN. THIS HELPS TO NOT DEVELOP A MEMORY, AND EXTEND BATTERY LIFE AND HOURS OF A FULL CHARGE. THE BATTERY IN MY RADIO IS APPROXIMATELY 2 YEARS OLD, NEARING THE END OF NORMAL BATTERY LIFE. I CAN STILL GET APPROXIMATELY 16 HOURS OUT OF ONE CHARGE BY HAVING PROPERLY TAKEN CARE OF IT. POLICE DEPARTMENT "!" BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST AVENUE ~ ST. JOS'" ST. JOSEPH, MINNESOTA 56374 TIOHAl CVfTta Of CDlTRAlIlfriHUOTA (612) 363-8250 EMERGENCY 911 ;3. COMMUNICATIONS AT LARGE EVENTS, SUCH AS THE 4TH OF JULY ~)ND PINESTOCK. COMMUNICATIONS DURING POLICE OPERATIONS SUCH AS THE HOUSE PARTY RAIDS WHEN ALL OF THE OFFICERS WORKED. COMMUNICATIONS AT CRITICAL INCIDENTS, SUCH AS THE DRIVE BY \3HOOTHIG, WHEN WE HAD 3 & 4 OFFICERS WORKING. F UI('~LL Y COI'1MUNI CAT IONS, OR THE ABILITY TO HAVE PROPER COMMUNICATIONS DURING A NATURAL DISASTER, OR OTHER MAJOR EVENT. IN ALL OF THESE SITUATIONS WE HAVE MOST ALL OR ALL OF THE OFFICERS 01-1 DUTY, INCLUDING THE RESERVE OFFICERS. FO):;: ALL OF US TO HAVE COMMUNICATIONS IS CRITICAL. ANOTHER PROBLEM DURING THESE EVENTS IF EACH OFFICER DID NOT HAVE A RADIO , IS THE DOWN TIME FOR CHARGING OF THE RADIO'S WE DID HAVE. I HOPE YOU CAN IMAGINE NOT HAVING A RADIO AT THE 4TH OF JULY SAY, AND A PARTY COMES TO AN OFFICER IN UNIFORM TO REPORT A l'1EDICAL, CAR ACCIDEI-IT, FIGHT, ETC. AND THAT OFFICER DID NOT HAVE A RADIO TO REPORT TO THE OTHER OFFICERS, DISPATCH, ETC. WHAT WOULD THAT PERSON IN NEED SAY, OR THINK. 4. IN TRYING TO MAXIMIZE OUR EQUIPMENT, rmD TALENT, WE HAVE , THE RESERVE USING THE TWO OLD PORTABLES WE HAVE. THE RADIO THE NEW ONE REPLACES WILL ALSO BE USED BY THE RESERVE UNIT. RESERVE OFFICER JOHN BRUNNER IS RESPONSIBLE FOR US TO STILL BE USING THE OLD UNITS. HE DONATED HIS TIME AND TALENT TO GO THROUGH THE UNITS AND GOT THEM TO WORK PROPERLY. IF HE HAD ¡·.JOT, WE WOULD NOT BE ABLE TO USE THEM. (TOO EXPENSIVE TO )·HI:;:E IT oun 5. EVEN THOUGH I HAVE AN UNLISTED PHONE NUMBER, I HAVE MANY PEOPLE CALL 11E, OR STOP AT MY RESIDENCE FOR HELP, OR A PI:;:08LEI"I. IF THE ON DUTY OFFICER CAN TAKE CARE OF THE PI:;:OBLEM, I CALL HIM/HER ON OUR LOCAL FREQUENCY TO TAKE CARE OF IT V.S. CALLING ON THE CAR PHONE, OR TYING UP DISPATCH. ADDITIONALLY, OTHER ITEMS COME UP WHILE I'M OFF DUTY THAT I NEED TO COMMUNICATE TO THE ON DUTY OFFICER AND I USE MY RADIO TO GET AHOLD OF THEM TO CALL ME OR MEET WITH THEM. G. IT HAS HAPPENED SEVERAL TIMES, WHILE I'M PREPARING FOR DUTY OR THE OFFICERS ARE PREPARING FOR DUTY, OR ENROUTE TO WORK THAT INCIDENTS HAPPEN. WE USUALLY HAVE OUR RADIOS ON TO MONITOR WHAT'S HAPPENING PRIOR TO OUR SHIFTS. WHEN SERIOUS INCIDENTS HAPPEN, (PERSONAL INJURY ACCIDENTS, DOMESTICS, FIGHTS, ETC. ) WE KNOW TO HURRY UP AND GET TO WORK, AND ALSO TO GET TO THE SQUAD AND REPORT TO THE SCENE, AS OPPOSED TO CHECKING INTO THE OFFICE AND CHECKING IN WITH DISPATCH. THIS ..-. ASPECT MAKES US MORE EFFICIENT, AND ENABLES US TO MORE PROFESSIONALLY DEAL WITH THESE SITUATIONS DURING THESE TIMES. - 7. AS I STATED IN MY REQUEST TO PURCHASE A NEW RADIO, WE ARE ABLE TO GET IT ON THE STATE BID CONTRACT, AND I DID GET A PARTIAL GRANT FOR THIS ONE (AND THE LAST ONE WE PURCHASED) AND WE WERE ABLE TO SAVE SEVERAL HUNDRED DOLLARS. ~ POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE I BOX 268, 25 N.W. 1ST AVENUE ST. JOSEPH ST. JOSEPH, MINNESOTA 56374 OOCAnoow.U.'''Oo'C'.-'-.o.. (612) 363-8250 EMERGENCY 911 I AM SURE I COULD FIND MORE REASONS FOR THE JUSTIFICATION OF THE PURCHASE OF THESE RADIOS, AND FOR EACH OFFICER TO HAVE THEIR OWN, BUT THESE ARE THE PRIMARY ONES. SHOULD YOU HAVE ADDITIONAL QUESTIONS RELATIVE TO THIS ITEM, PLEASE LET ME KNOW. SHICEFŒL Y, \ ß --;;7' - BRADLEY J. LINDGREN CHIEF OF POLICE , ~ POLICE DEPARTMENT . \ BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST A VENUE ~ ST. JOSEPH ST. JOSEPH, MINNESOTA 56374 AJ)()NAI. ŒHTEJII: Of cvmw. --.soTA (612) 363-8250 EMERGENCY 911 DATE: JUNE 17, :1. ')'33 TO: ST. JOSEPH CITY COUNCIL FROI'1: CHIEF LII'mGr<EH SUBJECT: REQUEST APPROVAL FOR OSHA MANDATED BODY FLUID EXPOSURE POLICY DEAR COUNCIL MEMBERS, PLEASE FIND ENCLOSE A POLICY I DRAFTED RELATIVE TO OSHA'S MANDATED REGULATION RELATIVE TO BLOOD BORNE PATHOGENS. I FOLLOWED THE SHERIFF'S DEPARTMENT EXPOSURE CONTROL , PLAN FAIRLY CLOSELY, WITH CHAHGES AND ADDITIONS THAT FIT OUR LOCAL AGENCY'S NEEDS BETTER. THI~) It), AND HAS BEEN A VERY "HOT" ISSUE INSOFAR AS COMPLIANCE IS CONCERNED. THE HEPATITIS SHOTS THAT WERE APPROVED LAST YEAR WERE A PART OF THESE REGULATIONS ALSO. IN ADDITION TO THIS POLICY, EACH OFFICER WAS MANDATED TO ATTEND TRAINING ON THIS SUBJECT. WE ATTENDED THE TRAINING AND ARE IN COMPLIANCE WITH THIS ASPECT ALSO. I HAD JOHN SCHERER REVIEW THIS POLICY, AND HE APPF<OVED IL (SEE A COPY OF ATTACHED LETTER) I REQUEST THE COUNCIL APPROVE THIS POLICY FOR THE ST. JOSEPH POLICE DEPARTMENT. SINCERELY, ~ -- BRADLEY J. L I NDGFŒN CHIEF OF POLICE I POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST A VENUE , ST. J{)SEPH ST. JOSEPH, MINNESOTA 56374 1"QUi. CLHTVI Of cømu.L IIMNUOTA (612) 363-8250 EMERGENCY 911 SECTION 21.14 EXPOSURE CONTROL PLAN FOR BLOOD BORNE PATHOGENS THE PURPOSE OF THIS PLAN IS TO IDENTIFY AND CLARIFY FOR EACH MEMBER OF THIS DEPARTMENT, THE STEPS THAT HAVE BEEN n:¡KEI'I, AND PROCEDURES THAT WILL BE FOLLOWED TO REDUCE OR ELIMINATE THE POTENTIAL FOR WORK PLACE EXPOSURE TO BLOOD AND BODY FLUIDS. EACH MEMBER OF THE ST. JOSEPH POLICE DEPARTMENT WILL BE PROVIDED A COPY OF THIS AGENCY'S EXPOSURE CONTROL PLAN FOR BLOOD-BORNE PATHOGENS. ALL EMPLOYEES ARE EXPECTED TO ABIDE BY THE SAFETY PROCEDURES OUTLINED IN THE ST. JOSEPH POLICE DEPARTMENTS EXPOSURE CONTROL PLAN FOR BLOOD-BORNE PATHOGENS. A. WHO IS ,':¡T I:;;ISK ? ALL MEMBERS OF THE ST. JOSEPH POLICE DEPARTMENT. B. PERSONAL PROTECTIVE EQUIPMENT. THE ST. JOSEPH POLICE DEPARTMENT WILL PROVIDE THE FOLLOWING PERSONAL PROTECTIVE EQUIPMENT FOR USE BY ALL MEMBERS WHO MAY BE AT RISK. S 1- LATEX GU)\JES (ASSORTED SIZES-S,M,L,) 2. DISPOSABLE FACE MASKS 3. DISPOSABLE GOGGLES/EYEWEAR 4. DISPOSABLE GOWNS OR COVERALLS I:''' DISPOSABLE SHOE COVERS ..) . 7. ANTISEPTIC HAND CLEANER/TOWELETTES ß. CLEAN UP MATERIALS FOR BLOOD OR OTHER BODY FLUIDS THE NECESSARY PERSONAL PROTECTIVE EQUIPMENT WILL BE IN KITS ASSIGNED TO EACH SQUAD CAR. EACH OFFICER WHO USES ANY OF THE EQUIPMENT IN THE KIT, SHm.L FŒPLACE SUCH EQUIPMENT AS SOON AS PRACTICALLY POSSIBLE. ADDITIONAL KITS AND EQUIPMENT WILL BE STORED IN THE FILE ¡:;;OOI'1. C. /<lED I CnL W~:¡STE. ALL /<IEDICAL WASTE (BLOODY Gt=¡UZE, BLOODY GLOVES, ETC.) GENERATED ON A CALL SHOULD BE PLACED IN A RED BAG PROVIDED IN THE SQUnD CARS. AS SOON AS POSSIBLE, BUT NO LATER THAN THE END OF THE SHIFT, THE RED BAG IS TO BE SECUFŒD, REt'IOVED, AND PLACED IN A BIO-HAZARD CONTAINER LOCATED IN THE EVIDENCE ROOM OF THE POLICE DEPAFnMENT. IF PRACTICABLE TO DO SO, AND MURPHY AMBULANCE SERVICE , IS AT THE SCENE, THE MEDICAL WASTE GENERATED ON THE CALL SHOULD BE, ATTEMPTED TO BE DISPOSED OF IN THE RED BIO-HAZARD BAG LOCATED IN THE AMBULANCE. IF ANY PROBLEM OR QUESTION SHOULD ARISE OUT OF THIS PRACTICE FROM AMBULANCE PERSONAL, IT SHALL BE BROUGHT TO THE ATTENTION OF THE CHIEF OF POLICE. - POLICE DEPARTMENT . BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST A VENUE ~ ST.JOSEPH ST. JOSEPH, MINNESOTA 56374 ATIOMAl CEMTUI Of ŒKT1W. .....uorA (612) 363·8250 EMERGENCY 911 IT IS THE RESPONSIBILITY OF EACH EMPLOYEE TO NOTIFY THE CHIEF OF POLICE IF THE BIO-HAZARD WASTE CONTAINER I S FULL. THE CHIEF OF POLICE, OR THE OFFICER HE DESIGNATES SHALL REMOVE THE BIO-HAZARD BAG, PROPERLY SECURE IT, AND DELIVER IT TO AN APPROVED DISPOSAL FACILITY. ALL BIO-HAZARD CONTAINERS SHALL BE EMPTIED AT LEAST ONCE A MONTH. D. SHARP'S CONTAINERS. ALL EMPLOYEES SHOULD BE EXTREMELY CAUTIOUS OF ALL NEEDLES. EMPLOYEES SHOULD NEVER ATTEMPT TO RE-CAP l'iEEDLES. NEEDLES SHOULD BE PLACED IN A SHARP'S CONTAINER WHICH ALSO BE LOCATED IN THE EVIDENCE ROOM. EMPLOYEES ARE CAUTIONED NEVER TO STICK YOUR HAND OR FINGER INTO THE SHARP'S CONTAINER, AND NEVER TO PLACE MEDICAL WASTE/TRASH INTO THE SHARP'S CONTAINER. IF THE SHARP'S CONTAINER IS MORE THAN 3/4 FULL, EMPLOYEES ARE TO NOTIFY THE CHIEF OF POLICE SO THAT A NEW SHARP'S CONTAINER CAN BE OBTAINED. THE SHAHP'S CONTAINER WILL BE CHANGED AS NEEDED, HND SHm..L BE , DISPOSED OF AT AN APPROVED DISPOSAL FACILITY. E. SOILED UNIFORMS. UNIFORMS SOILED BY BODY FLUIDS SHALL BE CHANGED AS SOON AS PRACTICAL. UNIFORMS WITH SIGNIFICANT CONTAMINATION WILL BE PLACED INTO A RED BAG. THE CHIEF OF POLICE WILL BE NOTIFIED, AND THE UNIFORM WILL BE PROFESSIONALLY CLEANED BY AN AUTHORIZED DRY CLEANEH OF BIO-HAZARD MATEHIALS. EJ'IPLOYEES WILL UTILIZE UNIVERSAL PRECAUTIONS WHEN HANDLING CONTAMINATED CLOTHING. NO CONTAMINATED UNIFOHMS CAN BE TAKEN HOME FOR LAUNDERING. F. SOILED GLOVES. IMMEDIATELY UPON REMOVING SOILED GLOVES, ErlPLOYEEB SHOULD WASH THEIR HANDS. IF NO TRADITIONAL HAND WASHING FACILITIES ARE AVAILABLE <SINK, SOAP AND WATER) , THE ANTISEPTIC HAND CLEANER FOUND IN THE SQUAD CARS SHOULD BE USED. HANDS BHOULD BE WABHED AGAIN USING TRADITIONAL METHODS AS SOON AS POSSIBLE. G. TRAINING. EVERY EFFORT WILL BE MADE BY THE ST. JOSEPH POLICE DEPARTMENT TO MAKE THE WORKING ENVIRONMENT AS SAFE AS POSSIBLE FOR ALL EMPLOYEES. BLOOD-BORNE PATHOGENS TRAINING WILL BE PROVIDED TO EACH EMPLOYEE. , ALL AT RISK EMPLOYEES ARE REQUIRED TO ATTEND CONTINUING INFECTION CONTROL TRAINING. THE TRAINING WILL BE AT LEAST ANNUALLY, ANI> WILL INCLUDE ADDITIONAL/UPDATED INFORMATION RELATIVE TO INFECTION CONTF'OL. -- - POLICE DEPARTMENT . BRADLEY J. LINDGREN, CHIEF OF POLICE -. BOX 268, 25 N.W. 1ST AVENUE ST. JOSEPH, MINNESOTA 56374 ~TIOHAL.CfNm OfCÐmW. .-sorA (612) 363·8250 EMERGENCY 911 H. INCIDENTS WHICH REQUIRE PROTECTIVE CLOTHING. IT IS MANDATORY FOR ALL EMPLOYEES RESPONDING TO THE FOLLOWING TYPES OF CALLS TO WEAR PROTECTIVE GLOVES. IF SPURTING BLOOD OR BODY FLUIDS ARE PRESENT OR AI'iT I C I Pi=¡ TED, OR A LARGE AMOUNT OF BLOOD IS PRESENT, DISPOSABLE FACE MASKS, DISPOSABLE GOGGLES/ EYEWEAR, AND DISPOSABLE GOWNS OR COVERALLS ARE REQUIRED. 1- PERSONAL INJURY ACCIDENTS ':) l'1EDICALS c. 3. ASSAULTS 4. CRIME SCENES-DEATH INVESTIGATIONS 4A. ALL Ei'1PLOYEES, WHILE PROCESSING CRIME SCENES OR ASSISTING IN DEATH INVESTIGATIONS ARE REQUIRED TO WEAl::: GLOVES. IF THE SCENE DICTATES, OFFICERS ARE REQUIRED TO WEAR DISPOSABLE FACE MASKS, GOGGLES, GOWNS, SHOE COVERS, ETC. 5. AUTOPSIES. ALL PERSONAL ATTENDING AUTOPSIES SHALL WEAR LATEX GLOVES, DISPOSABLE FACE MASK, GOGGLES, GOWNS, , SHOE COVEF~S, CAPS, ETC. I. EVIDENCE. CONTAMINATED EVIDENCE SHOULD BE PROPERLY PACKAGED WITH PRESERVING POSSIBLE TRACE EVIDENCE AS A HIGH PRIOFUTY. CONTAMINATED EVIDENCE SHALL BE SECURED IN A BAG WHICH WILL ALLOW THE EVIDENCE TO BREATH PROPEf~L Y. THE BAG WILL BE MARKED AND FULLY IDENTIFIED AS CONTAINING POTENTIALLY BIO-HAZARDOUS MATEfUAL. THE EVIDENCE SHALL BE PROPERLY SECURED IN THE ST. JOSEPH POLICE DEPARTMENTS EVIDENCE ROOM. CONTAMINATED EVIDENCE WHICH IS TO BE DISPOSED OF, SHALL BE SECURED IN A PROPER BIO-HAZARD CONTAINER. J. CLEANING AND DISINFECTING OF VEHICLES. AFTER EACH CALL WHERE ANY MINOR BLOOD OR BODY FLUIDS ARE SPILLED IN A DEPARTMENT VEHICLE, BEFORE THE VEHICLE IS PLACED BACK IN SERVICE, THE ENTII:;:E AFFECTED AREA AND SURROUNDING AREAS WILL BE CLEANED BY USING A BLEACH AND WATER SOLUTION WHICH SHALL BE MIXED AT THE TIME OF USE AND SHALL BE A MINIMUM OF ONE PART BLEACH TO TEN PARTS WATER. THE COI'1I'1ERCIAL GRADE CLEANER/DISINFECTANT RATED TURBERCULOCIDAL MAY BE UTILIZED. , 1- WHEN USING A BLEACH AND WATER SOLUTION, HEAVY DISH WASHING TYPE UTILITY GLOVES MUST BE USED TO PROTECT THE HANDS OF THE EMPLOYEE. DO NOT USE LATEX EXAM GLOVES. THE HEAVY GLOVES MAY BE REUSED. POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268. 25 N.W. 1ST A VENUE tIIIII 'T.JO'''" ST. JOSEPH, MINNESOTA 56374 TIOHAL. CDlT~ 01 ŒNTRAlIØlfilUOTA (612) 363-8250 EMERGENCY 911 ALL MATERIAL USED DURING CLEANUP/DISINFECTING OPERATIONS SHOULD BE DISCARDED PROPERLY. IF ANY BLOOD OR BODY FLUIDS ARE PRESENT THEN THE MATERIAL SHOULD BE PLACED IN A BID-HAZARD CONTAINER. REGULAR CLEANING MATERIALS CAN BE PLACED IN A TRASH CONTfHNER. POCKET CPR MASKS SHALL BE CLEANED FOLLOWING EACH USE, Ol~ DISPOSED OF. CLEANING SHOULD FOLLOW APPROPRIATE GUIDELINES PREVIOUSLY SET. THE VALVE SHALL BE DISPOSED OF AND REPLACED AFTER EACH USE. K. VEHICLE MAINTENANCE (MAJOR CONTAMINATION). IF A SQUAD CAR HAS BEEN CONTAMINATED WITH BODY FLUIDS, THE CHIEF OF POLICE WILL DETERMINE WHETHER THE UNIT MAY BE CLEANED BY THE OFFICER ASSIGNED, OR TAKEN OUT OF SERVICE. IF THE VEHICLE IS TAKEN OUT OF SEI~V I CE, A BID-HAZARD PLACARD SHALL BE PLACED ON THE UNIT NOTING THAT IT IS OUT OF SERVICE. I - - . . - W DONOHUE RAJKOWSKI L T D . - Attorneys at Law Reply to: St. Cloud ST. CLOUD May 5, 1993 11 Seventh Avenue North p.D. Box 1433 St. Cloud, MN 56302-1433 612'251'1055 800'445'9617 Mr. Brad Lindgren FAX 612'251'5896 Chief of Police Box 268 MINNEAPOLIS St. Joseph, MN 56374 2904 Plaza VII Re: Body Fluid Exposure Policy 45 South Seventh Street Our File No. 15692 Minneapolis, MN 55402-1620 612·339·9206 Dear Brad: 800'445'9617 FAX 612'339'4775 I have had an opportunity to review the proposed procedure regarding blood exposure. I have enclosed a - photocopy of your procedure with my limited comments. FRANKl, RAIKOWSKI I would recommend its adoption. GORDON H, HANSMEIER - FREDERICK L. GRUNKE Very truly yours/ THOMAS G.¡OVANOVICH JOHN H, SCHERER DONOHUE RAJKOWSKI LTD. PAUL A. RA/KOWSKI KEVIN F. GRAY WILLIAM J. CASHMAN Scherer DAVID T. SHAY CAROL A. STARK JHS/jck RICHARD w. SOBALVARRO MICHAEL C. RA/KOWSKl cc: Rachel Stapleton A. CHAD McKENNEY Enclosure MOLLY J. WINGATE L: Igem \1S692IaroS0593. 012 M1CHAELH. DONOHUE OF COUNSEL ¡AMES H. KELLY, M.D., F.A,C.P' MeDICAL CONSULTANT GORDON H. HANSMEIER IS ADMITTED TO PRACTICE IN NORTH DAKOTA AND WISCONSIN, - PAUL A. RAJKDWSKIIN WISCONSIN, -AROt A. STARK IN ILUNOIS AND MISSOURI o WILUAM J. CASHMAN IN SOUTH DAKOTA. -- , POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST A VENUE I ST. JOSEPH ST. JOSEPH, MINNESOTA 56374 noMAL CINTUI 01 CUITML.---..aTA (612) 363-8250 EMERGENCY 911 DATE: JUNE 17, 1 ':) ') 3 TO: ST JOSEPH CITY COUNCIL FROM: CHIEF LINDGI:<:EN SUBJECT: ORDERING PARKING TICKETSI RAISING FEES & CHARGES DEAR COUNCIL MEMBERS, WE ARE JUST ABOUT OUT OF PARKING TICKETS. r H(':¡VE ENCLOSED A PHOTO COPY OF ONE, WITH THE PRICES AND WORDING. I BELIEVE WE SHOULD MAKE SOME CHANGES RELATIVE TO THE FINES AND PENALTIES BEFORE WE ORDER OUR NEXT BATCH DUE TO SOME OF THE PROBLEMS WE HAVE RELATIVE TO PARKING. I DO NOT KNOW THE LAST TIME THE FINES WERE RAISED, IF EVER. I BELIEVE WE SHOULD HAVE A BASE FINE OF $5.00 RAISING THE OVERTIME PARKING, PARKING ON THE LEFT SIDE, AND IMPROPER PARKING, VS I THE $2.00 & $3.00 FINES RESPECTIVELY NOW IN EFFECT. I ALSO FEEL WE SHOULD RAISE PROHIBITED PARKING FROM $5.00 TO $10.00 IN AN EFFORT TO GET THE VIOLATORS ATTENTION. WE WRITE l'1ANY OF THESE TICKETS ON OLD 52 AND COLLEGE AVE S. BY FAR, THE MAJORITY OF TICKETS WE WRITE IS FOR 2 TO 6 AM VIOLATIONS. THIS IS CURRENTLY AT $5.00. I AM OPEN TO THE COUNCILS (jPINION, AND FEELINGS ON THIS ITEM. I FEEL THAT IF WE ARE GOING TO MAKE SOME CHANGES, WE SHOULD RAISE THIS ONE TO AT LEAST $7.00, AND MORE IF YOU ARE SO INCLINED. MAYBE BY RAISING THE FINE, WE WILL HAVE TO WRITE LESS TICKETS, AND HAVE LESS OF A PROBLEM. THE ONE OTHER ITEM THAT NEEDS TO BE ADDRESSED IS THE LATE CHARGES. IF YOU WILL NOTE ON THE TICKET, THE VIOLATOR HAS 10 DAYS TO SATISFY THE TICKET, OR REQUEST A COURT DATE. AFTER THAT TIME, THEY ARE ASSESSED A $2.00 PENALTY. LATE TICKETS ARE A PROBLEM FOR US. AT TIMES WE ARE SENDING OUT BETWEEN 50 AND 100 LATE NOTICES. MOST PEOPLE PAY AFTER THE FIRST NOTICE. HOWEVER, THERE ARE MANY THAT WE HAVE TO SEND SECOND AND THIRD NOTICES TO. (DUE TO THE VOLUME OF TICKETS WE ISSUE, NEARLY 700 LAST YEAR ALONE. WE TRY VERY HARD TO STAY ON TOP OF THE LATE ONES, SEND MORE THAN ONE NOTICE, ETC. SO AS NOT TO TIE UP THE COURT, OFFICERS OVERTIME ATTENDING COURT, AND THE EXPENSE OF THE CITY ATTORNEY'S TIME IN PROSECUTION COSTS. AFTER THE 3RD - NOTICE WE ISSUE A CITATION TO APPEAR IN COURT.) AS YOU CAN SEE ON THE TICKET, IF YOU RECEIVE A PARKING - ON THE LEFT SIDE TICKET, IT IS A $3.00 FINE. IF YOU FAIL TO PAY IT, IT BECOMES A $5.00 FINE, AND THATS IT. EVEN IF THEY WAIT 2 OR 3 MONTHS AND IGNORE THE LATE NOTICES. WHAT I PROPOSE TO DO IS TO RAISE THE PENALTY FROM AFTER 10 DAYS, .,. POLICE DEPARTMENT BRADLEY J. LINDGREN, CHIEF OF POLICE BOX 268, 25 N.W. 1ST A VENUE ~ sr.JOSEPH ST. JOSEPH, MINNESOTA 56374 TIOMAL CUf£A Of C£NTfl&L IIINtUOfA (612) 363-8250 EMERGENCY 911 WHEN THEY HAVE THE TIME TO REQUEST A COURT DATE OR PAY THE FIt-IE, TO $5.00. IN ADDITION, AFTER 20 DAYS A $10.00 PENALTY, AND AFTER 30 DAYS, (ONE MONTH) A $20.00 PENALTY. THIS SHOULD GET THE ATTENTION OF THE PARTY RECEIVING THE TICKET, AND GO A LONG WAYS IN REDUCING THE LATE TICKETS, AND THE OFFICERS TIME SPENT DEALING WITH LATE TICKETS. (SEE ENCLOSED TICKET) SINCERELY, ß~-, ,~ - - BRADLEY J. LINDGREN CHIEF OF POLICE I ~ -- ~ , , :\ ¡~ ë-::i~~;~;,< .',.., :,'>'è:', -; . " j;,,-- -'~'!~ < :.. tç~" "- ':-, .-I!j... ~>4-f;1~"~'" ~ . ....(t '~".~ -- . 4'. " . ~'~.-+ , -i : ~ ,,' t"'-~ . "._.: ;-.~' .--:~:~~,.~<,;"".I.~~, ~~·#:~---:·r~~.__-. ~.:_ . ,'::~j~: " ;,,';,:~;,.;w;·..¡:;,;~~G~Gf¿;;':'-'~:('ii~, . \' ; L, ., .J. ¡1 . Date .' , Time .\ , ./ We. ¡ Yr. ;¡ , '- ~ ," -.' -.. J IW:lkø Off. No. J lDcatlon OVERTIME PARKING. . . ~ ;:. . . . . . . . 0 $2.00 ',i , After 48 hours, fine 11,. . « . . . . . . .'. . . $3.00 .~~ $ 5.00 ': $ 7 . 00 After 10 days. flne·lI. ... . . . . . . . . . . $5.00 J SEE BELOW VIOLATIONS: : j Over 24 Hra./18ft SId9"~' ,·0. .. 0 $3.00,~. $5.00 c . Improper PoIttlon . '~"~," .. . . . 0·, $3.00 .,~ $ 5.00 Prohibited Parking. .:. ..J.. . . .0, $6.00 ,.~~ $10.00 Fir. Hydrant ..........;..... 0 $16.00 <~. $15.00 I 2 A.M. to 6 A.M. VIOlatlo~l . . . . 0 . ¡ .s.OO ,'~ $ 7 . 00 (? ? ? ?? ) Snow Removal Violation. . . . . . 0 . $5.00 ':'d $ 7 . 00 (? ? ? ?? ) Handicap Violation. . . . . . . . .. 0 $1.00.00., Addlttonal $2.00 penalty atter, ".I~ ADDITIONAL PENALTY 10 daY' on Paftdng VJQIQtIona..~~ OF: $ 5.00 after 10/ N0 10210 1 $10.00 after 20.-1 , - ~ $20.00 after 301 ¡! You have violated the City of Sf. JOIØph park- ,,~ ( day , , Ing ordinance as checked above. You may satisfy " '1 ; I th1a violation by enclOllng the amount checked ~ i and depoaltlng It In the mall or by 1;)Jt!1glng It to .~ I :Ctty HaU Box. . ' ,.4 If you wish to contest this violation, you mult , , ~' contact the st. JOIØph Police Department within ,;,: I 10 days and a courl_e wID be OIIIgned to _. '~ '\1 Please bring this envelope with you. ' ,"'< ~! failure to settle thll case will result In a warrant ',~, I;' tor your arrest. and addltlonol penattiet wiH be' ,~ a.....ed. .' ',1 ~ ' ,,', CITY Of S!.JosçPH~j::~.': ' ")~ ~ l_ ;'-.':~""'"''''~~:~~~·~';~fT .~:;~~".Ît";~:i~~~~ -_. - - ~ , JUN- 1-93 TUE 1121:32 P.12I1 . PROPOSED CITY ORD1NANCE SEC. 2.06. LIMITATION ON COUNCIL MEMBERS. Subd. 1. Prohihition on individuRl counc1l menilier involvement in city admin:f.str<1tioñ. As individuals. council members have noadminis- trative authority and shall not give orders or otherwise supervise city employees unless the council specifically directs them to do 50 and this direction is not otherwise precluded by Minnesota law or city ordin~nce. Knowledge of the prohibitions contained in this Section is imputed to all council membet5. Subd. 2. Penalties. Any council member who violates Section 2.06, Subd. 1 is guilty of a misdeme~nor and upon conviction thereof shall be reõponsiblc to the city for all reasonable prosecution costs, including, but not limited to. attorney's fees. $ubd. 3. Effective Dòte. This ordinance shall be effective April 21. 1992. . - - - - June 11, 1993 Mayor and Members of the Counsel City of St. Joseph 21 Northwest First Avenue St. Joseph, MN 56374 To whom it may concern: I am writing to request a variance regarding the city water and sewer project being placed along 91st Avenue. Due to the fact that my current septic system is less than one year old (installed August, 1992), I would like to propose that my system is not to be connected to the sewer at this time. - I will be more than happy to pay the assessment for this improvement, however, I am - looking at a window of ten years or less. When and if I sold the property, chances of connecting to the system within ten years would be likely. Thank you for this consideration. I would like to be placed on the agenda for the June 17, 1993 meeting to personally address this. Sincerely, ~OO~O-¡~ 0 30236 91st Avenue S1. Joseph, MN 55374 Property Parcel #: 3121295000 N:lh N0610.1 - ,. ',' League of Minnesota Cities Insurance Trust Group Self-Insured Workers' Compensation Plan , Administrator . Berkley Administrators a member of the Berkley Risk Management Services Group P.O. Box 59143 Minneapolis, MN 55459-0143 Phone (612) 544-0311 NOTICE OF PREMIUM OPfIONS The 'City' Agreement No.: 02-000050-13 ST JOSEPH Agreement Period: From: 08/08/1993 25 1ST A'Æ. N.~, ~ BOX 668 To: 08/08/1994 ST. JOSEPH !'1N 56374-0000 Enclosed is a quo.tation fo: work.ers! compensa~on deposit premium: Deductible 9jþtions are now available in return for a premIUm credit applied to your estImated standard premIUm of $ 1.... 98 . . The deductible will apply per occurrence to paid medical costs only. There is no aggregate limit. Please indicate below the premium option you wish to select. You may choose only one and you cannot change options during the agreement period. OPTIONS NET DEPOSIT PREMIUM . o Regular Premium Option 17940, Deductible Premium Credit per Occurrence Credit Amount 2 0 $250 2% 386. 17554. 3 0 500 4% 772. 17168. 4 0 1,000 5% 965. 16975. 5 0 2,500 9% 1737. 16203. 6 0 5,000 12% 2316. 15624. 7 0 10,000 17% 3281 . 14659. This should be signed by an authorized representative of the city requesting coverage. One of the above options must be selected. Please return a signed copy of this notice to the Administrator with payment and make checks payable to the LMCIT. -~signature Title Date For more information on the premium options that apply to your city, refer to the enclosed brochure. BA 4501CG (4/93) . . .. '. League of Minnesota Cities Insurance Trust Group Self-Insured Workers' Compensation Plan . Administrator . Berkley Administrators a member of the Berkley Risk Management Services Group P.O. Box 59143 Minneapolis, MN 55459-0143 Phone (612) 544-0311 Self-Insured Workers' Compensation Ouotation (RENEWAL of Agreement No. 02-000050-12) ST JOSEPH 08/08/1993 08/08/1994 ESTIMATED DEPOSIT CODE RATE PAYROLL PREMIUM GENERAL MAINTENANCE 55()6 7.47 55000. 4109 . WATEF:WORKS 7520 ' '7~ 32000. 1526. Lot _ , I SEWAGE DISPOSAL PLANT 7580 7.32 17000. 1244. FIREFIGHTERS (VOLUNTEER) 7708 81 . 82 POP i171. 5867. POLICE 7720 6.54 151070. 9880. CLERICAL 8810 0.54 76000. 410. PARKS 9102 4.17 38000. 1585. MUNICIPAL EMPLOYEES 9410 2.31 5200. 120. Nanual P¡-emium 24741- . Experience Modification 0.78 Standard Premium 19298. Managed Care C,edit O~~ O. Deductible Credit O~~ o. Premium Discount 1358. Discounted Standard Premium 17940. - LNC Insurance Trust Discount 0'1 o. ,. Net Deposit Premium 17940. The foregoing quotation is for a deposit premium based on your estimate of payroll. Your final actual premium will be computed after an audit of payroll subsequent to the close of your agreement year and will be subject to revisions in rates, payrolls and experience modification. While you are a member of the LMCIT Workers' Compensation Plan, you will be eligible to participate in distributions from the - Trust based upon claims experience and earnings of the Trust. - If you desire the coverage offered above, please complete the enclosed "Application for Coverage" and return it and your check for the deposit premium (made payable to the LMC Insurance Trust) to the Plan Administrator, Berkley Administrators. BA 441CG (12/92) . ~.... . . ., < t;è~E~>-:; OJOJOJ....OJ·...· "'c::"''''o ~ .-..c.- 0 u u OJ >'0 0 OJ OJ.... -= .... ~ z 5"ª ~ ..s: ........:: E·~ t; ~orao........oo 'õ~o .ï:::OJ"'o..¡ß~oC;o U o.ot; ;i:J::: "0 ë.è . ....;.:"'c::OJ...raE....-~OJu ~ ;:I:2ra>.cEo ~:::~.!!! o..ra ~ OJ ~~,J:¡ "'(¡j ¡..oJ('e '" OJ...raOJ...... 00 OJ~,J:¡ raE-< '" C Z -.. = -- 0. 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OJ >'23 "0 ;:I 0.. 0 ~O .... ;:I 0 ¡..oJ U)~o;>oE"O~~E..e""~~~"OOJ "ß¡.... 0 c::E...... "ß.92";;; ~ OJ 0....:: .bi>.... ;:I :;;.£ §..c ~...... 0 - :;; ;> -o-....cU 0 -0 OJ:9.-:: ',p ra _ .- u OJ, .... OJ "0 It! <Z OJ U þ..c....J Qj -;:IU)U)-E"OOJ"'<c;>o>,uU) ..c OJUu"O 00 ~85§Ë~§~~8~~~~£§~ ~g t: ::E._ ~ ~ ~ ..c;e:;:IOJ G.I .......NLC)O O'<F.t ....... - ,..J C OJ ...._ ¡-~"Ob 0 -< (j 0...:'" U) 0... '" "O.S 0... c:: ... ... U) u '" ::t~ ::t ~t) ~ Mayor Donald "Bud" Reber Councilors Ken Hiemenz Ross Rieke - 21 First Avenue NW Bob Loso P.O. Box 668 Stephanie Hazen St, Joseph, Minnesota 56374 (612) 363-7201 City Clerk/Adm FAX # 363-0342 CITY OF ST. JOSEPH Rachel Stapleton May 11, 1993 TO: ALL AFFECTED LIQUOR LICENSE HOLDERS NOTICE IS HEREBY GIVEN THAT the City Council for the City of st. Joseph is proposing to increase the annual fee for an on sale 1 i quor license in 'the City of st. Joseph by $100, which would establish the annual on sale 1 i quor 1 i cense at $1,700. This increase is proposed to be effective July 1 , 1993, with the beginning of the licensing year. - A hearing on this proposed increase will be held at 8:30 p.m. at the June 17, 1993 City Council meeting, in the Council Chambers, City Hall, 25 First Avenue NW, st. Joseph, MN 56374. The Council wi 11 consider oral and written questions and comments at that time. Rachel Staplet Clerk/Administrator - - ~ '. -. ~ W DONOHUE RAJKOWSKI L T D, Attorneys at Law Reply to: St. Cloud June 9, 1993 ST. CLOUD 11 Seventh Avenue North P. O. Box 1433 Rachel Stapleton Ms. St. Cloud. MN 56302-1433 St. Joseph City Clerk 612'251'1055 City Hall 800'445'9617 P.O. Box 668 FAX 612'251'5896 St. Joseph, MN 56374 MINNEAPOLIS RE: Connie Borresch property Our File No. 15,692 2904 Plaza VII 45 South Seventh Street Dear Rachel: Minneapolis. MN 55402-1620 612'339'9206 I received information from Stearns County Abstract 800'445'9617 regarding the liens and encumbrances to the Connie FAX 612'339'4775 Borresch property located on County Road 2. The - information from Stearns County Abstract discloses that - the property is currently owned by Corrine J. Borresch, FRANK f. RA/KOWSKI divorced and not remarried. The property is subject to GORDON H, HANSMElER the following liens and encumbrances: FREDERICK L. GRUNKE THOMAS G. JOVANOVICH 1. A Mortgage dated 12/6/79 to the First State Bank JOHN H. SCHERER of St. Joseph to secure the sum of $57,000. I do PAUL A, RA]KOWSKI not know the current balance owed on this KEVIN F. GRAY Mortgage. 2. A Judgment against Corrine and Robert Borresch by WILLIAM J. CASHMAN All Real Estate, Inc. 1 Robert Abel & Nicola Abel DAVID T. SHAY docketed 8/8/83 in the amount of $242.68. CAROL A. STARK RICHARD W. SOBALVARRO 3. A Federal Tax Lien recorded 9/19/88 in the amount of $14,819.99 for tax periods 1981 through 1985. MICHAEL c. RA/KOWSKI A. CHAD McKENNEY The search also disclosed that real estate taxes are MOLLY J. WINGATE not delinquent. The first half taxes for 1993 have been paid. MICHAEL H. DONOHUE OF COUNSEL The report also shows unpaid Special Assessments in the amount of $1,115.00. JAMES H, KELLY, M.D.. F.A.C.P. MEDICAL CONSULTANT I also had access to a judgment search conducted in ~DON H. HANSMEIER IS ADMITTED TO PRACTICE December of 1986. That showed several other judgments ~ IN NORTH DAKOTA AND WISCONSIN, relating to Robert Borresch which have apparently been PAUL A. RAJKOWSKI IN WISCONSIN, satisfied. -- CAROL A. STARK IN ILUNOIS AND MISSOURI AND WILLIAM J. CASHMAN IN SOUTH DAKOTA. .. ~ Ms. Rachel Stapleton - June 9, 1993 Page -2- It still clearly appears that the Federal Tax Lien and Mortgage Encumbrance would exceed the value of the property. Would you please refer this letter to the City Council, and I can discuss with them at a later time any action they wish to take with regard to this property. Very truly yours, DONOHUE RAJKOWSKI LTD. JHS!baz L: \gen \ 15692\af060993. 011 ~- - ~ - T · CE June 7,1993 Rachel Stapleton City of st Joseph Box 668 st Joseph/ MN 56374 RE: CIA93-216 Dear Ms. Stapleton: ~ This is to inform you that the Central Minnesota Initiative - Fund has approved a grant under the Community Initiative Award Program in the amount of $1,000 to assist you with the project identified in your application. The Community Initiative, Award Program has limited dollars and we have received many more applications for projects than we can fundI therefore many requests were approved at a reduced amount. Enclosed are two original copies of a grant agreement. Thîs agreement explains the conditions and requirements of the award. Please sign one copy and return it to us. Upon receipt we will issue funds within two weeks. The Initiative Fund wishes you every success in locating other resources to complete your project. Please feel free to contact me at any time if you have any questions. anne Endah1 Program specialist , .. - 58~ East Broadway, P.O. Box 59. Little Falls. MN 56345 (612) 632-9255 FAX(612) 632-9258 · CENTRAL MINNESOTA INITIATIVE FUND LETTER OF GRANT AGREEMENT CIA93-216 - - I. INTRODUCTION The purpose of this document is to set forth the terms and conditions under which the Central Minnesota Initiative Fund (Fund) will award grant funds to City of st Joseph (Grantee) to complete the Community Initiative Award project. II. RESPONSIBILITIES OF THE CENTRAL MINNESOTA INITIATIVE FUND A. The Fund hereby agrees to grant a total, not to exceed $1,000 for the period of July 1/ 1993 to October 31, 1993 and to provide limited assistance to the Grantee as needed in the management of this project. B. Payment will be made by the Fund upon receipt of this signed grant agreement. C. The Fund reserves the right to discontinue, modify or withhold the total amount of this grant, or any payment thereof, if in the judgement of the Initiative Fund such action is necessary to comply with requirements of the law. D. The Fund reserves the right to distribute any written or video materials resulting from this effort and further reserves all rights pertaining to copyright of these materials. - E. The Fund will assist in making project results available to interested communities and organizations throughout the Fund service area of Central Minnesota. III. RESPONSIBILITIES OF city of st Joseph (Grantee) : A. Grantee hereby agrees to carry out this project and to use the grant funds only for the designated purpose as described in the grant application submitted to the Fund. Expenses for such activities will be reimbursed only if incurred during the term of the award (see section "A" above) . The Grantee further agrees to obtain consent if any substantial deviation from said grant application is proposed. B. Grantee hereby agrees to maintain its books and records to show, and separately account for the funds received under this grant, and to maintain records of expenditures adequate to identify the purposes for which grant funds have been expended. C. Grantee hereby agrees to permit the Initiative Fund, at its request, to have complete access to the Grantee's files and records for the purpose of making such financial audits, verifications, and investigation as it deems necessary concerning the grant, and to provide the Fund access to the names and addresses of people who have derived benefit from funded activities for evaluation and to assist in assessing future efforts/impacts. In so far as providing such information does not cause the grantee to violate the Data Practices Act, the Fund will expect compliance unless otherwise negotiated at the time this grant agreement is executed. " PAGE TWO -. Grantee hereby agrees to maintain such files and records for D. - a period of at least four years after completion or termination of the project. E. Grantee hereby agrees to repay to the Initiative Fund any portion of the grant which is not used for the purposes specified ,herein or in the grant application. F. Grantee hereby agrees not to use the funds for any purpose prohibited by law, and to immediately notify the Fund of any lawsuit or any proceedings before any federal, state, or local administrative agency, which may be initiated against it. - G. The undersigned Grantee hereby agrees to provide the Fund with any written or video materials resulting from this grant and such materials shall contain the following statement: "This project was funded in part by the Central Minnesota Initiative Fund a public charity largely supported by the McKnight Foundation." IV. REPORTING RESPONSIBILITIES OF GRANTER: A. Grantee hereby agrees to submit the following information: 1. A final narrative report shall be due by November 30, 1994 . This report, evaluating the project/ will detail activities and accomplishments based on the goals and objectives of the project results. --.- 2. A financial report detailing project expenses against the established budget are due on November 30, 1994. 3 . Any other information relating to the project/ as may be requested from time to time. B. Grantee hereby agrees to cooperate with the Fund in complying with all evaluation' requirements set forth by the McKnight Foundation or the Central Minnesota Initiative Fund Board of Directors. Çentra1 Minnesot Fund Date: &, '" ?-v Title: Executive Director K City of st Joseph Date: ¿. -II - c¡ j ~~. Title: C le~K/AdV\l\I\L-\".s~~\.--" . .. '. . PUBLIC UTILITIES WASTEWATER (612) 255-7226 FAX: (612) 255-7221 WATER (612) 255-7225 FAX: (612) 255-7220 HYDROELECTRIC (612) 255-7229 June 3, 1993 Mayor Bud Reber City of St. Joseph PO Box 668 St. Joseph, MN 56374 Dear Mayor Reber: . The City of St. Cloud requests that you provide us with a letter of intent for our Pretreatment Program. This letter of intent should state that when the Minnesota Pollution Control Agency and the St. Cloud City Council approve our Pretreatment Program, your City will make the necessary changes to your Ordinance and enact and enforce this Pretreatment Program. Th i s wi 11 include the Enforcement Response Plan and the description for implementation of the Pretreatment Program. Please address the letter to Mayor Chuck Winkelman. We would appreciate your response prior to June 18, 1993. Sincerely, hÆ/jJ;j¡!~ 'Gera 1 d L. Mahon Director St. Cloud Public Utilities GLM: 1 a 1 - 400 2nd Street South · St. Cloud, MN 56301-3699 AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER JUN 14 193 13:25 SEH1INC. i P.1/2 . , ' L ¡ ! ~SeJ , MEMORANDUM , ; ¡ i . Øf(j1lÆØØ.AIiCH~."U.NIŒRS , , 113S. ,cIFTHAVENU£, p.o. sbx 1717. $T. ç!.OUO. ,'v;N56302·1717 512252-4740 800572-0617 r ; , J 1 i ! I , TO: City of St. Joseph ! I I FROM·: Joe' Bettendorf, P.E. i ¡ ¡ ¡ DATE: June 11, 1993 I r I SUBJ: , General Wastewater Pretreatment Frogram St. Cloud letter dated June 3" 1 99~' ì I , .. [ i ! ; MPCA will administer the new General Pretre~tment Program, Federal Regulation 4QCFR403, for the State of Minnesota. Respon$Îbility for administering the program . for the St. Cloud metropolitan area has been given (mandated) to the City of St, Cloud. Cities connected to St. Cloud's system have the authoritY and responsibHity I to monitor and control connected industries und~r their current municipal agreements. I · Individual cities will be responsible for their own industries. I I · St. Cloud will update their Sewer Use þrdinance, connected cities will be required to update theirs. I I I · Violations will be a gross misdemeanor. I I · Identify and locate industries and institutÎons that may qualify. I · Determine which wastes are likely and categorize them in accordance with the National Pretreatment Standards. l ! , I · Industries may self monitor by submitting regular reports to the City. i · Annual inspection and sampling of Signifiþant industries, with spot checks by the City. I t · Must determine whether flow is uniform pr irregular (slugs). -' ! - I I I SHORT éL1.IOTT I J./FNf")R/CKSON INC. ST. PAUL, MN CHIPPEwA FALL:>, WI MADISON, WI ! i I ! . ~ -JUN 14 '93 13:26 SEH,INC. P.2/2 . Page 2 June 14. 1993 · Investigate noncompliance; follow Up, with monitoring, inspection, and enforcement action. i · Highly public process; noncompliance actibns will: require a hearing, and names of industries in noncompliance must be published. I · Proprietary issues may remain private. ! · St. Cloud will submit program in late Jun~. St. Cloud city attorney is preparing legal authority and will submit to St. Jos~ph for review before adoption. , · Following approval, an implementation schedule must be developed. · A copy of the letter approving the origihal Sewer Use Ordinance has been requested by St. Cloud for file. i i , . I · An annual report will be required for eac~ industry. Recommend responding to St. Cloud's letter of ¡June 3, 1993 as follows: , ! "This. is to inform you that the City df St. Joseph intends to make the necessary changes to its Sewer Use Ordinance to comply with the applicabJe provisions of the new General Pretreatment Program 40CFR403. These changes will bring St. Joseph into compli~nce with the St. Cloud Pretreatment Program as approved by the Minnesota Pollution Control Agency. In providing this latter of intentl the we ask for an opportunity to review and comment on 'the draft submittal of the proposed Pretre~tment Program before tinal approval by MPCA. We are particularly conc~rned with the potential cost of implementing the program, and wi!l need sufficient lead time to inform industries, budget for administering the "rograml and set up a cost recovery program. H' ; i I ¡ I f I ! ! - - '. r~ Mayor Donald "Bud" Reber ../' Councilors Ken HiemellZ Ross Rieke 21 First Avenue NW Bob Loso P.O. Box 668 Stephanie Hazen St. Joseph. Minnesota 56374 (612) 363-7201 City Clerk/Adm FAX # 363-0342 CITY OF ST. JOSEPH Rachel Stapleton June 17, 1993 Mr. Gerald L. Mahon Director st. cloud Public utilities city of st. Cloud 400 2nd street South st. Cloud MN 56301-3699 Dear Mr. Mahon: . This is to inform you that the City of st. Joseph intends to make the necessary changes to its Sewer Use Ordinance to comply with the applicable provisions of the new General Pretreatment Program 40CFR403. These changes will ' . st. Dr~ng Joseph into compliance with the st. Cloud Pretreatment Program as approved by the Minnesota pollution Control Agency. In providing this letter of intent, we ask for an opportunity to review and comment on the draft submittal of the proposed Pretreatment Program before final approval by MPCA. We are particularly concerned with the potential cost of implementing the program, and will need sufficient lead time to inform industries, budget for administering the program, and set up a cost recovery program. Very truly yours, Donald Bud Reber Mayor of st. Joseph copy: Joe Bettendorf Rachel stapleton Jim Marthaler - - ,. ~ , --- ~20'_~~ ~-t&--.a :5M _ @ $4:5. 201M '$ :(_:.3.. OU arC. '...::harqe C~ \..1 S 1- 0 " BusiIless ~·Qrms -$4é. ,:,l. plus ::'M '~ S31. Sl./I~I ~ $15.00 art charge ... $30.CGlhr type se\:. c;narge Business Hecor-ds $b2.17/M ~M @ $b2.17/N }~engel Printing S6G. bO/!1 plus :;ì1 .;~ $3Q3.0(-1 plus shipping Palmer Printing May Printing $86.60í1'1 ::'11 C~ $433 ~._-~~ , ~~â"~.BUš~~~l #~~~~~~.~' , '_'MJ ~ 1,OUO 2.500 ::ò,OOC '~37 i M $31Þ50/I1 $22.00/Ì"1 +Sb S&H +$11 S&H +$20 S&H l'lay split order at :';.UOO Custom Business ~'orms #10 Hegular with or without Dermi"t. ~4b.74íM 1,00U 2". 500 5,UUO + art + set $46. rl4lt1 $39.b4/M $32.04íl'l Combination 1,000 ~,OOO 10,000 $50.24/11 $33.44/11 $24.66íM +art charge + $30/hr typeset charge business Hecords Corporation #10 Regular with or without perm~1: $74/n 1,UOO 2,500 5,UOO $74.00/1'1 $51. SO/M $40/11 Rengel Printing #10 Regular with or without permit $44/1'1 1,000 2,500 5,000 $44 $78.:'0 $125 Palmer Printing #10 Regular with or without permit $119/11 1.000 2,500 ~,UOU - $11S $161 $231 May Pr'inting #10 Regular with or without permit $132/11 ....,. 1,OUU 2,~00 5,UUO $132 $195 $298 , , a..___- _/~ '~·:7~y~~~ .;~::i=_1-î--k~ ;1~ ~:;;¡·~~f~~~.i ~"~~=:l7WË", Custom Business r'orms 2,='00 @ $236. 39/M + S40 art charge +30/hr type set chg Busin.ess tiecords CQrporattion 2_500 @ ~11~.;j2/M Hengel Printing Company N/A Pal :-ner ?rinting May ?~irlti.i1.g 2,500 ¡~ $482 , , . , . Pursuant to due call and notice thereof, the Planning Commission for the City of St. Joseph met in regular seSSion on Monday, June "7 1993 ! , at 7:00 p.m. in the St. Joseph Ci ty Hall. Members Present: Chair Hub Klein. Members of the Commission Andy Brixius, S. Kathleen Kalinowski, Marge Lesnick, Dan Nierengarten, Kurt Schneider. Council Liaison Ken Hiemenz. Secretary of the Board Judy Weyrens. Others Present: Jeff Hinnenkamp, Mark Hinnenkamp, Liz Fischer, Al Stellmach, Steven Hoffmann, Ron Philippi, Mayor Donald "Bud" Reber, Greg Kacures, Ken Twit, Nelda Lampher, Mary Jo Mohs, Marge Reber, Dennis Stueve, Mike Deutz, Mark Lambert, Chris Fouquette, S. Moira Wild. Request for Hearing - Impound Lot: Jeff and Mark Hinnenkamp appeared - before the Con1ffiission to discuss possible uses for the property located behind the City Maintenance Shop, known as the Lyman Hull property. Jeff stated that they would like to purchase the property for the use of an impound lot and new/used auto parts. The St. Joseph Code of Ordinances requires a Special Use Permi t for all uses in an Industrial Zone. The Commission discussed the access to the property. After discussion, the Corrunission scheduled a public hearing for July 12, 1993 .at 7:30 p.m. Commissioner Schneider arrived at 7:30 p.m. Al Stellmach - Special Use Permit: Chair Hub Klein reconvened the - public Hearing at 7:30 p.m. The purpose of the hearing was to consider a special use permit to allow for the construction of 183 mini storage units. The property is legally described as Lot 003; Block 1 Neu Addition. Al Stellmach stated that he is only requesting approval for the first phase which consists of 40 mini storage units. The parking area will consist of crushed granite. As requested, Mr. Stellmach presented a landscaping plan for Commission review. After reviewing the plans, the Commission determined that all the setbacks were being adhered to. Kalinowski made a motion to recommend Council approval of the special use permi t as requested, based on the following findings: 1 ) ~ Joseph Code of Ordinance No. 52.21 subd !± All permitted industrial uses shall require a special use permi t 2) ~ Joseph Code of Ordinance No. 52.21 subd !± - - Only industrial uses which do not have heavy ordors, smoke or other obnoxious or distasteful smells or appearances, excess noise, excess water or sewage requirements, or hazardous wastes as defined by State and Federal Statutes will be Page 1 . . June 7, 1993 . . allowed. Based on these findings, the Planning Commission recommends that the ìequest for special use for mini storage units in an industrial zone be approved. Approval shall be on the following conditions: , \ None. 1 j The motion was seconded by Nierengarten. Ayes: Klein, Kalinowski, Brixius, Schneider, Hiemenz, Nierengarten, Hiemenz. Nayes: None, Motion Carried 7:0:0 The hearing was closed at 7:40 p.m. Sister of ~ Benedict - Special Use: Chair Klein called the hearing to - order at 7:45 p.m. The purpose of the hearing was to consider a request tor a . I use permit. The special us e permit would allow speCia~ up to five members of the Order of 5t. Benedict to reside at the property described below. S t , Joseph Code of Ordinance 52.16 subd 3(g) allows for such special use permits for institutions of a religious eleemosynary or philanthropic nature. The property is located in a residential, R-l zone. The property is located at 105 - 2nd Avenue SE - and is legally described as Lot 1 , Block 4 ; E 132' of Lots 1 & 2, Block 4. . Loso s 4th Addition. The request for special use has been submitted ~ by the Sisters of St. Benedict. S . Moira Wild spoke on behalf of the Sisters of the Order of St. Benedict. She stated that they are in the process of purchasing the home. The residence will accommodate four or five members of the order. Mayor Reber stated that as an affected property he has no objections to the request. He has also had an opportunity to discuss this matter with the City Attorney who has recommended that the City grant the request. Nelda Lampher, 28 - 2nd Ave SE questioned what would happen to the house when the Convent of St. Benedict no longer needed the house. Would they (Convent), be allowed to rent to five students or sell the house for student rental. Commissioner Brixius stated no. r f the Commission approves the requests, a provision will be made so that the special use would become null and void if members of the Order of St. Benedict cease to reside at this property. Nelda also questioned that tax status of the house. She feels that the City has nothing to give away and cannot afford to continually have houses removed from the tax rolls. They are receiving all the benefits - that homeonwers do, only they don't have to the tax. pay Commissioner Kalinowski stated that the College and Convent of St. Benedict have contributed financially in other ways. In the past they have paid for 50% of the Wastewater operations, contributions have been gIven to the Fire Department to update fire equipment, as Page 2 June 7, 1993 # . well as participating in other Ci ty costs. Therefore they have been paY1ng taxes. Mayor Reber stated that recently the College/Convent of 5t. Benedict has allowed the Ci ty to use their water tower while construction 1S in progress for the new City Tower, He also confirmed that St. Benedicts does contribute to the City of St. Joseph. Ken Twit, 213 Able Street East, stated that the neighbors have no objections to the Sisters of St. Benedict uS1ng the house, but they currently have a large number of rental properties in the neighborhood. r f 1n the future this house would be sold, they would not like to see the house turned into student rental. Mr. Twit stated that they, the residents, will be living their for 20 years and are looking for some assurance to protect their neighborhood. Commissioner Brixius read the letter from the City Attorney and stated that a provision will be included in the Special Use approval to provide assurances. Dennis Stueve, 1 1 1 Able Street East, questioned S. Moira as to what precipitated the need for the Sisters to purchase another home in St. Joseph. r t is his understanding that the convent population 1S decreasing, and questioned the need for housing off campus. . S. Moira stated that the Sisters of St. Benedict are located in three regions. There IS a need to house the Sisters within these three regions, St. Joseph being one of the regions. While it is true that the number of women entering the convent is declining, more of the Sisters are coming back to these three regions and need housing. She also stated that the focus 1n the Convent is changing. More emphasis 1S directed toward continuing education and much of their space is utilized for workshops and retreats. Finally, providing Sisters the opportunity to live 1n smaller groups is more in tune with the Rule of Benedict. After a lengthy discussion, Brixius made a motion to recommend Council approval of the Special Use Permi t to allow up to five ( 5 ) members of the Benedictine Order to reside at the 105 - 2nd Ave SE, based on the following findings: 1 ) ~ Joseph Code of Ordinance 52. 16 subd lLRl Special Uses shall be allowed to institutions of a religious eleemosynary or philanthropic nature. 2) A religious community is very akin to a family, and therefore the proposed use IS basically the same as a single family use. - - Based on these findings, the Planning Commission recommends that the Special Use Permi t be approved as requested. The approval shall be contingent on the following conditions: Page 3 June 7, 1993 . 1 ) The Special Use Permit will 3trictly 1 i mi t the use to nonrental occupancy by members of the Order of 5t. Bened i c t. Any use by nonmembers or any use that involves a payment of rent wi 11 be prohibited. 2) The Special Use D . + . , , become null and void i f the l e liTH '. Will property changes ownership. The motion was seconded by Nierengarten. Ayes: Klein, Brixius, Schneider, Hiemenz, Nierengarten, Hiemenz. Nayes: None. Abstain: Kalinowski Motion Carried 6: 0 : 1 The hearing was closed ~ ... 8:00 p.m. aL Craig FouCluette .::. Flea Market Request: Craig Fouquette appeared before the Planning Commission to discuss the possibility of operating a flea market in an industrial area. o'v1r . Fouquette owns property along CSAH 75, near County Road 134. I t is his intention to operate a flea market every other weekend. All oÌ the exhibitors would be outside, us i ng set up tables. St. Joseph Code of Ordinances states that all uses In an Industrial area s ha 11 be by special use. The Commission discussed the possible parking problems and if a flea . market could be allowed in an industrial area. They also discussed how to determine the number of parking spaces required. After discussion, i t was determined to receive legal opInIon from the City Attorney before proceeding wi th the hearing. I f the Ci ty Attorney feels that a hearing IS necessary, it will be scheduled for 8:00 p.m. , July 12, 1993. Mark Lamber~ .::. PURD Preliminarv Hearing: Chair Klein called the hearing to order at 8:25 p.m. The purpose of the hearing is to consider a special use permi t . The Special use permi t would allow the construction of a 15 unit apartment complex thru the PURD process. St. Joseph Code of Ordinances 52. 18 subd 4(c) states "Multi F am i 1 y Dwellings over 12 dwelling units shall be required to utilize the P.U.R.D. excluding the PURD requirement for " process acreage. The property is legally des c ri bed as follows: The southerly 30.00 feet of Lot 1 , all of lot 2 and the northerly 20.00 feet of Lot 3, Auditor , Subdivision Number 9 In the s City of St. Joseph, Stearns County, Minnesota. Also that part of Lot 4 of said Auditor , Subdivision Number 9 described as follows: s Beginning at the a iron monument at the southeast corner of Lot 3 of said Auditor , Subdivision Number 9 ; thence South 88 degrees 02 minutes s 47 seconds East, assumed bearing, on the easterly extension of the South line of said Lot 3 a distance of 44.79 feet to the intersection with a line 15.00 feet westerly of, measured at a right angle to and parallel with the most westerly 1 i ne of Lot 1 , Block One, North Park Addition, a plat of record; thence North 14 degrees 08 minutes 07 seconds East on said parallel line 246.95 feet to the southwesterly right of way 1 i ne of the Burlington Northern Railroad Company; thence Page 4 June 7, 1993 . . northwesterly 46.28 feet on said right of way line and on a non- tangential curve concave to the northeast having a radius of 2778.52 reeT and a central angle of 00 degrees, 57 minutes 15 seconds, to the northeast of Lot 1 of said Auditor , Subdivision Number 9 , the corner s chord of said curve bears North 58 degrees 28 minutes 33 seconds West; thence South 14 degrees 03 minutes 1 9 seconds West not tangent to said and the easterly 1 i nes of Lots 1 2 and 3 of said Auditor , curve on 1 , s Subdivision Number a a distant of 270.24 feet to the point of ./ beginning. Containing 36,636 square feet, more or less. The request for Special Use has been submitted by Mark Lambert, 910 American National Bank Building, St. Paul, MN 55101-1808. Mark Lambert spoke on his behalf. He has recently purchased the Lyle Grieger property, 404 1 s t Ave NE. His intention is to construct an apartment building with 15 units to house 60 students. The final decision on the type of apartment building has not yet been made. The unit will be s imi 1 ar to the Campus Villa apartments. Commissioner Lesnick questioned whether or not a sidewalk would be provided for the residents. Mr. Lambert stated that their would, as he wants to provide a safe place for the residents. . Mr. Lambert stated that all the apartments would have a private entrance into the building. Mike Deutz questioned the number of parking spaces provided. Mr. Lambert stated that his plans include 3.25 parking stalls per unit. He IS also checking into the mechanics of a parking perml t system. With the number of students residing in the buildings, parking will have to be controlled. A perm i t system would only allow a specified number of vehicles to be parked by the '... I f a student wished to have a unit-So vehicle síhe must purchase a permit. In the case that all the permits have been purchased, the occupant would not be allowed to park a car by the units. Mr. Lambert also stated that he has a contract with a local bus company to transport the students to the College four times a day. Hopefully this wi 11 eliminate some of the need for individuals to have cars. Mike Deutz felt that the Corrnni s sian should look at the current Ordinance and possibly increase the required parking. The majority of renters In St. Joseph own cars, and parking could become a problem. Mayor Reber questioned Mr. Lambert on the installation of a fence. At the public hearing for the Campus Villa Apartments, Mr. Lambert stated that he would fence the property to try and curb the overflow of students into residential lawns. Mr. Lambert stated that SInce the hearing in 1989, the neighborhood has changed significantly. More of the houses have been sold for rental. His current plans do call for fencing, but not to the extent that was originally planed in 1989. The fence wi 11 be constructed down both sides of Cedar Street and on one side will go back to the railroad tracks. Page 5 June 7, 1993 . Marlin Eich questioned what the speed 1 imi t will be and if it will be posted. Mr. Lambert responded that he will post the speed limit at 10 mph and possibly add speed bumps. The way the parking lot is designed, it is questionable if cars can even drive safely at 10 mph. Nierengarten made a motion to accept the preliminary plans as presented, and recommends approval by the City Council. Preliminary approval accepts two possible types of apartments. Alternate A includes three levels with five apartment units on each floor. Alternate B is a tower unit with private entrances for each apar tmen t . Each unit would contain three levels. The motion was seconded by Kalinowski. Ayes: Klein, Kalinowski, Brixius, Schneider, Hiemenz, Nierengarten, Hiemenz. Nayes: None. Motion Carried 7:0:0 Approval QÍ Minutes: Kalinowski made a motion to approve the minutes of the May 3, 1993 Planning Commission and the May 13, 1993 Joint City Council and Planning Commission meeting as presented. The motion was seconded by Nierengarten. Ayes: Klein, Kalinowski, Brixius, Schneider, Hiemenz, - Nierengarten, Hiemenz. Nayes: None. Motion Carried 7:0:0 -- Adjourn: Kalinowski made a motion to adjourn at 9: 10; seconded by Nierengarten. Ayes: Klein, Kalinowski, Brixius, Schneider, Hiemenz, Nierengarten, Hiemenz. Nayes: None. Motion Carried 7:0:0 Respectfully submitted, 9:;~f:±/~ Secretary of the Board Page 6 . The request of the Sisters of the Order of St. Benedict for a Special Use came before the Planning Commission at a public hearing on June 7, 1993. The purpose of the hearing was to consider a special use request to allow up to five ( 5 ) members of the Benedictine Order to reside at 105 - 2nd Avenue SE. Notice of this matter was duly served and published. A copy of the notice is attached hereto. In consideration of the information presented to the Planning Commission and its application to the Comprehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the following findings: 1 ) St. Joseph Code of Ordinance 52.16 subd illl Special Uses shall be allowed to institutions of a religious eleemosynary or philanthropic nature. 2) A religious community IS very akin to a family, and therefore the proposed use is basically the same as a . single family use. Based upon these findings, the Planning Commission recommends that the request for a special use to allow up to five members of the Benedictine rule to reside in a single family residence in a R-1 zone be approved. Approval shall be on the following conditions: 1 ) The Special Use Permi t will strictly limit the use to nonrental occupancy by members of the Order of St. Benedict. Any use by nonmembers or any use that involves a payment of rent will be prohibited. 2 ) The Special Use Permi t will become null and void if the property changes ownership. These findings and recommendations were approved by a vote of 6 to 0, and one abstention by the St. Joseph Planning Commission this 7th day of June, 1993. C};:& al;"erKf f udy Weyrens' Secretary of the Board - . The request of Al Stellmach for a special use came before the Planning Commission at a public hearing on June 7, 1993. The purpose of the hearing was to consider a special us e request to allow construction of mInI storage units to be located at Lot 3, Block 1 ; Neu Addition. Notice of this matter was duly served and published. A copy of the notice is attached hereto. In consideration of the information presented to the Planning Commission and its application to the Comprehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the following findings: 1 ) St. Joseph Code of Ordinance No. 52.21 subd !!: All permitted industrial us es shall requIre a special use permit . 2 ) St. Joseph Code QÍ Ordinance No. 52.21 subd !!: Only industrial uses which do not have heavy ordors, smoke or other obnoxious or distasteful smells or appearances, excess noise, excess water or sewage requirements, or hazardous wastes as defined by State and Federal Statutes will be allowed. Based upon these findings, the Planning Commission recommends that the request for a special use to construct 40 mini storage units in an industrial zone be approved. Approval shall be on the following conditions: 1 ) None. 2 ) None. These findings and recommendations were approved by a vote of 7 to 0 by the St. Joseph Planning Con1illi s s ion this 7th day of June, 1993. - ~d;S(. ø J~1-{:~N~ udy Weyrens Secretary of the Board