HomeMy WebLinkAbout2001 [04] Apr 05 {Book 21}
. itg of St. .Joseph
25 College Avenue NW
P.O. Box 668,
St. Joseph, MN 56374 St. Joseph City Council
(320) 363-7201
Fax: 363-0342 April S, 2001
8:00 PM** (Please note time change)
CLERKI I. 8:00 PM Call to Order
ADMINISTRATOR I
Judy Weyrens 2. ApproveAgenda
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3. Conse:\lt Agenda
MAYOR a. I Bills Payable Requested Action: Approve
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Larry J. Hosch b. i Minutes, March 12 and March 15, 2001.Requested Action: Approve
c. Engineering Rates, 2001. Requested Action: Approve the rates submitted bySEH
COUNCILORS to provide engineering services
Bob Loso d. Building Inspector Contract Requested Action: Authorize Mayor and Clerk to
Cory Ehlert execute contract between the City and AIlSpec Services for Building Inspection
Kyle Schneider Services.
Alan Rassier e. Noise Ordinance Amendment (102) Requested Action: Authorize :\iayorand
I Clerk to execute and publish
4. Publid Comments
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5. 8:15 ~M Department Head Reports
a. jPublic Works - Dick Taufen
. I l. Mower Request
n. Compost Area
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b. i Fire Chief - Dave Theisen
I Ladder Truck purchase
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6. 8:30 PM - City Engineer Reports
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a. I Save the Woods
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b. I County Road 121
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c. j Area Hookup Fees
d. I Capital Improvement Plan
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7. 9:00 fM - Affordable Housing - Gary Utsch
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8. 9: 15 PM - Monastery ofS1. Benedict - Request to change entrance, Chapel Lane & MN St
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9. 9:30 fM - CSB/SJUSenate - Request to close a portion of CollegeAse on May 25.2001
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10. 9:50 PM - ASCSME Union Contract, Ratify 1999 - 2001 Contract
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II. Maytr Reports
12. Council Reports
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13. Clerk! Administrator Reports
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a. I Joint Trenching
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b. ! Roske Property Purchase Offer
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A Jojum
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¡ Overtime and Callouts
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Ga Donabauer Jean Gustin
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03 10-01 2.00 hrs weekend work 03-14-01 2.00 hrs training
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03 11-01 2.00 hrs weekend work
03 13-01 4.50 hrs plow isnow Paul Schley
03 14-01 1.00 hrs open þatchbasins 03-08..01 .50 lrrs finish arrest
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Ji Marthaler 03-09-01 7.00 hrs late DUI, paperwork
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I Mike Sworski
03 12-01 1.00 hrs snowiremoval
03 13-01 4.50 hrs snowi removal 03-12-01 1.00 hrs open catch basins
03 14-01 1.00 hrs open¡catchbasins
03 15-01 3.00 hrs pump failure 03-13-01 4.50 hrs snow removal
I 03-14-01 1.00 hrs open catch basins
Dick Taufen i
~.03.0 1 2.00 1m; wee~end work
01-04-01 2.00 hrs wee~endwork
0l12-0 1 3.00 hrs sno"[ removal
0l13-01 3.00 hrs sno\\f removal
o -15-01 2.00 hrs waterleak, western court
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Pursuant to due call and notice thereof the City Council for the City of St Joseph met in regular session
on Marth 15, 2001 at 7:00P,t. in the St. Joseph City Hall'
Members Present: Mayor Larry Hosch, Councilors Bob Loso, AI Rassier, Kyle Schneider, Cory Ehlert,
ClerklJdministrator Judy WeYrens.
Others'present: City EnginelrJoe Bettendorf, Public Works Director Dick Tau!en, Police Chief Gary Will,
EDA D1rector Chad Carlson, ~ob Herges, Rick Heid, DaleWick, Amy Christensen, Tom Matthews, Jim
MUllenrach, Ellen and Bob Wahlstrom, Ted Schmid, Irvin Klocker, Nick Pahl.
A rove A enda: Loso moJed to approve the agenda with thefollowing additions: Independent
Cente and Half cent sales tax resolution. The motion was seconded by Ehlert, and passed
unanimously. I
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Public Comments
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North and Phase 5: Ted s~mid of Avon One Lumber appeared before the Council to request the City
autho izethe issuance of p blic improvementbonds to finance the installation of streets and utilities for
North and Phase 5. SChmi~ stated the City issued bonds for Northland Phase 4 as part of the 200d
Stree fUtility Improvements and he is requesting the same consideration for Phase 5.
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Schmid presented the ÇOUllcilwithahistoryof the Northland Development and stated that he will be
appr9aChing the Planning çommission for approval of a preliminary plat for Northland Phase 5. However,
beforè he moves forward with the preliminary plat he is requesting a commitment from the City regarding
theis~uance of public improvement bonds.
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. Hosc questioned whether there is going to be a shortage of affordable housing in the future. Schmid
state it is his opinion that dver the next twenty years their will be a shortage. Northland Phase 5 will
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include 1510tsthat will be funded by the Greater Minnesota Housing Fund for homeowners who qualify .
for affordable housing.
Hosch questioned what affect the issuance of public improvement bonds will have on the City of St
Joseph. Schmid stated Lumber One Avon will provide a financial guarantee to the City of St. Joseph in
the event the assessments satisfy the bond payments. Weyrens stated that she has discussed this ..
matter with the City Attorney and Bond Counsel. Both consultants indicated the City needs to establish a
policy for the issuance of public improvement bonds. If bonds are issued the Developers Agreement will
include language that requires a financial guarantee that the developer will annually pay any shortfall of
funds if the assessments collected do not cash flow the bond payments. The Council requested the City
Attorney prepare a policy for the issuance of public improvement bonds whioh are issued for housing
developments.
Loso mâde a motion to approve tile following resolution ordering the City Engineer to complete a
feasibility report for the street and utility improvements for Northland Phase 5:
Resolution DeclaringAdequacy of Petition and Ordering Preparation of Report
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Motion Passed 4:0: 1
City Engineer Reports
Pond View Ridge V Developers Agreement: Bob Herges and Rick Heid of Pond View Ridge LLP,
appeared before the Council for clarification on the Developers Agreement. Herges stated he would like
clarification on parts of the agreement, specifically the final grading requirements. City Engineer Joe
Bettendorf stated the purpose of the policy establishing a final grade is for the protection of the developer
and the City. When the developer finishes the final grade in the development a survey for each lot is
presented to the City. Thesurvey will include the building elevation and location of all easements; Once
the survey is submitted the developer is no longer responsible for the grade and building permits can first
be secured. At the time of making an application for a builidng permit, the Inspector attaches the survey
submitted by the developer to the building permit. Before.acertificate of occupancy is issued a second
survey will need to. be submitted to the City verifying the house elevation is correct.
Herges and Heid stated the grading policy will add an additional cost tothe lot which will have to be
passed on to the consumer. Further, Heid questioned why the developer is being held accountable for an
independent builder. When a lot is sold to a builder the Developer's Agreement as it is written, makes
Heid and Herges responsible for the final grade. Herges stated that he can understand the need for a
policy, however, he should not be responsible for another builder. Further, Herges stated that many .
homeowners landscape their own property and the builder can finish the house and meet the final grade,
but as soon as a homeowner starts moving dirt to landscape, the final grade can be changed.
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. red sclmid concurred with Herges and stated that he can agree to the grading requirements for the
develo~er. Schmid stated that upon checking the cost of surveying, the cost of the grading policy would
add approximately $ 450.00 per lot.
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Betten90rf stated that he meet with City Building Official Ron Euteneuer who agreed the grading policy·
needs to be implemented. Euteneuer stated that surrounding communities are implementing a policy
similar ~o the one St. Joseph adopted. Bettendorf requested the Council remove from the Developer's
Agreement the portion of the policy that refers to the builder.
HergJ statéd a second area; of concern in the Developer's Agreement is the Park Contribution. The
amoun~ included in section 4J13 of the Developer's Agreement is for Pond View Six and Seven. Herges
stated they are willing to pay the entire contribution, butwould like a notation included in the Developers
Agreerent stating the contribution satisfies the Park Dedication fee for Pond View Six and Seven.
Herge$diSCUssed the Street lighting and signage requirement. Herges questioned who designs the
street ¡iighting plan and if they could contract for that service, Weyrens stated that the area in question is
servic~d by Stearns Electric and they provide the City with the needed street lighting. Ehert stated since
there i a difference in costs between utility companies, the City should negotiate the costs with
the uti~ty C01~ far ass ·~ge, the St. Jo"ph Lions 1iV1I~"e
signs nd the iii, !velope :,'espons Ie for;~ other signs .e develoP~t. t,
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Herges also r " ' ';s n ' ress be i r; ,i "0,
additi9nal con ^' t P on.' . uk II
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Hosch made t 0 i. . t nd ~yor,
. Develbpers ~ ... ,~¡Ðe Ì0~Rldge
chan es: ~ji t~¡
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The motion was seconded by Rassier and passed unanimously.
County Road 121 Update: Bettendorf stated that he has contact the County regarding the reconstruction
of Co I nty Road 121, The project will be designed and bid in 2001 for construction in Spring 2002.
Ca it, 11m rovement U date: Bettendorf stated he is working on the Capital Improvement Plan and will
have nformation for the Coilincil in April.
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Department Head Reports
pOlic1e Chief Reports
New atrol Car: Police Chief Will stated the new patrol car has arrived and is on the road. The insurance
com any has not completeç the final estimations for the damaged squad, but it should be ready soon.
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COR : Will reported the CORE Committee met and discussed the Senior Farewell scheduled for May
25, 2 01. The student sen~tes from the College of St. Benedict and St. John's University will be
requ sting the Council to close College Avenue between Ash Street and Minnesota Street as was done in
20001 and to also consider closing Minnesota Street between College Avénue and 1 sl Avenue NW. The
ColI~ge/University are proposing a farewell celebration in downtown St. Joseph, instead of the Del Win as
. in thé past. Police Chief Will stated this would solve some past problems such as several students
walki1ng through neighborhoods late at night.
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Loso and Ehlert questioned why the City would block off Minnesota Street and allow a fesitval type .
activity downtown,. If the closing of College Avenue was successful in 2000, Ehlert questioned if it is
necessary to close Minnesota Street. Loso stated it was his understanding that College Avenue was
closed to allow students to leave the bars and have a place to say goodbye. Schneider stated the
Council is not held to a decision concerning an approval of a plan at this time, rather, the Council is to
decide if they would entertain a proposal which would include blocking off streets, and if sowhich streets.
The Council requested that a formal plan be submitted to the Council before any action is taken regarding
the barricading of City streets.
Training Request: Will requested approval to send Police Sergeant Jeff Young to supervisory training.
Mayor Hosch questioned the cost. Will stated the registration cost of the training is $ 200.00 plus meals,
mileage and lodging for three nights. Ehlert question Will if the training will be paid at overtime rates.
Will stated that the schedule has not been completed and he will try to minimize the cost. Hosch
questiòned whether this would exhaust training funds, which is ill advised should mandatory training
become necessary in the future. Will stated that funds are available in the budget. Loso made a motion
to authorizing the expenditure to send Police Sergeant Jeff Young to Supervisor Training as
requested by Chief Will. The motion was seconded by Hosch and passed unanimously.
Public Works Department. fJ.
'*'1\r,,¡[~·..~ ;(;;
New Lawnmo~": Ehlê"';
the next whe ¡tt ddition
and passed L\1:
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Inde endent (Jin te
the Council to ~Iu
Independent ~~(te .
located in waii.ípa
Waite Park is ~Irdi
issue bonds'..&A"
túffØ,tn At
Christensen state epend ter which a dults with
developmental disabilities. Christensen stated the Independent Center is looking for $550,000 support
from the City of St Joseph as the issuer of the commercial revenue bond. Matthews stated at this time he
is requesting a public hearing on the issue, and assures there is no obligation for the City of St Joseph.
Loso moved to approve the following resolution calling for a public hearing on the issuance of a
. revenue note to finance a commercial development. The motion was seconded by Rassier and
passed unanimously.
RESOLUTION CALLING FOR A PUBLIC HEARING ON
THE ISSUANCE OF A REVENUE NOTE TO FINANCE
A COMMERCIALDEVELOPMENT PROJECT, AND
AUTHORIZING THE PUBLICATION OF A NOTICE OF THE HEARING
(INDEPENDENCE CENTER PROJECT)
(a) WHEREAS, Minnesota Statutes, Sections 469.152 through 469.1651, relating to
municipal industrial development (the "Act"), gives municipalities the powerto issue reVenue bonds for the purpose
of the encouragement and development of economically sound industry and comm~rce to. prevent so far as possible
the emergence of blighted and marginal lands and areas of chronic unemployment; and
(b) WHEREAS, the. City Council ofthe City of St. Joseph, Minnesota (the "City"), has
received from Independence\Center, Inc., a 501(c)(3) organization (the "Company"), a proposal that the City
undertake a program to assist in fmancing a Project hereinafter described, through the issuance of a revenue note or
obligations (in one or more series) (the "Note") pursuant to the Act; and .
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. (c) WHEREAS, before proceeding with consideration of the request of the Company it is
oeco"'[ for the City to hold a poblic hearmg 00 the proposal prnsuant to the Act
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Joseph,
Minnesota, as follows: I
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1. A public hearing on the proposal of the Compány will be held at the· time and place set
forth in the Notice of Public Hekring hereto attached.
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2. The general nature of the Project and an estimate of the principal amount of the Note to
be issu d to finance the Project ;are described in the attached form of Notice of Public Hearing.
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3. ..TheCo¡:npaIlyhas agreedanditishereby determined that any and all direct and indirect
costs i curred by the City in cÞnnectionwith the Project, including any legal fees incurred by the City arising at
anytim . out of litigation relating to the Project, whether or not 7the Project is carried to completion, and whether or
not the Project is approved by the Department, and whether or not the City by resolution authorizes the issuance of
the bo ds, will be paid by the Company upon request.
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6. The: Administrator is hereby authorized and directed to cause notice of the hearing to be
given ne publication in the official newspaper of the City and also ina newspaper of general circulation available
in the ¡City, not less than 14d~ys nor more than 30 days prior to the date fixed for the hearing, substantially in the
form of the attached Notice of public Hearing.
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I Mayors Reports
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% Ce t Sales Tax: Mayor Hosch is requesting approval from the Council to participate in the % percent
local ption sales tax. For ~ City to participate in the one-half cent sales tax, a Resolution must be
pass d by the City stating t~eamount of funds that are anticipated and how the funds received from the
sales tax will be disbursed. ! Hosch moved to approve the reso.lutionrequesting the Legislature to
appr I ve a one-half cent sides tax. The motion was seconded by Ehlert and passed unanimously.
The r solution reads as follows:
RESOLUTION REQUESTING THE MINNESOTA
LEGISLATURE TO APPROVE A SPECIAL LAW
AUTHORIZING A ONE-HALF PERCENT (1/2%) LOCAL OPTION SALES TAX
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REG/ON~L PROJECTS SUCH AS: REGIONAL AIRPORT & ROADS,
COMMUN/TiYCENTERlUBRARY and PARK & RECREATION PROJECTS
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WHEREAS, the City of St. Joseph is seeking authority to create a one-half percent local option .
sales and use tax in conjunction with the cities of St. Cloud, Sartell, Sauk Rapids, Waite Park and St.
Augusta for a period of ten years; and,
WHEREAS, the purpose of the requested legislation is to establish a regional one-half percent
local option sales and use tax with the proceeds to be utilized to defray the costs of projects of regional
significance consisting of improvements at the St. Cloud Regional Airport and the Great River Regional
Library, and other projects of regional significance located in St. Joseph to be designated by the City of
St. Joseph, subject to approval of the voters of St. Joseph, and;
WHEREAS, all proceeds of local option sales taxes received by all participating entities will be
distributed pursuant t() the terms ofa yet to be apPfQved JointPowers Agreement by and among the
above listed cities which will designate the distribution of local sales tax revenues generated by all
participating entities and the distribution of local sales tax proceeds among the participating entities; and,
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1. That the CityofSt. Joseph fully supports the imposition of the sales taxin the manner
and for the purposes discussed in this resolution.
2. That the City of St. Joseph respectfully requests the Legislature and Governor to approve
special legislation authorizing the imposition of this sales tax.
St. Wendel Funds: Hosch reported the Township of St. Wendel agreed to provide $10,000 for research
for the potential expansion of utility services to a portion of St. Wendel Township,
COUNCIL REPORTS
SCHNEIDER
Summer Recreation Program: Schneider stated the Township of St. Wendel agreed to give the City of St
Joseph $2,200 toward the summer recreation program. This contribution was based on the number of
participants from St. Wendel Township in the 2000 Summer Recreation program.
Park Board: Schneider stated the Park Board will meet Monday March .19, 2001 at 7:00p.m,
EHLERT
No Report. .
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Planni~g Commission: Rassier stated the Planning Commission discussed the need for the City to
requirijOint trenching for the] installation of utilities. Loso stated the City Attorney has provided
inform. tion which stated that¡we could not require such. Weyrens will research further and provide the
inform~tion to the City Coundl and Planning Commission. Rassier also stated the Planning Commission
has cohcerns about the Nort~land Lot sizeswhich are being proposed.
CORE The next CORE me~ting will be Wednesday April 18, 2001 at 6:00p.m.
LOSO
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Fire B ard:Toso reportedtheFire Boardapproved the securing of bids for the purchase ofa ladder
truck. Fire Chief Dave Theisen will present the information at the April 5, 2001 Council Meeting.
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CLERK/ADMINISTRATOR REPORTS
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Ad'o rn: Loso made a motion to adjourn at 9:25p.m. The motion was seconded by Rassier and
pass d unanimously. I
. JudyWeyrens
Cler I Administrator
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PUísuant to due call and notice thereof, the City Council for the City ofSt. Joseph met in special
session on Thursday, Match 15,2001 at 6:30 PM in theSt. Joseph City Hall.
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M m ers Pre ent' May~r Larry Hosch. . Councilors Bob Löso, Cory Ehlert, A1 Rassier, Kyle
Scteider. Clerk! Admll)istrator udy Weyrens.
Ot ers Present: Nancy Jcott, Rick Breeze, Ron Euteneuer.
J purpose ofthemeetJng was to interview firms to provide Building Inspection Services for the
yefr 2001. The Council] interviewed two firms, AllSpec Services and Great Northern
In pections, The following is a summary of each interview.
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AllSpec Services
C mpany Officials: Na~cy Scott, Rick Breeze.
BrkgrOUlld: Nancy Scott - Certified by the State of Minnesota as a Building Official,
provideJ building inspection services to the following Communities: Ronneby,
Foley, ~ce, Watab Towship and Rockville. Scott is also working with St.
Joseph Township to provide inspection services. Scott stated that she has three
years o~ administrative experience working for Great Northern Inspections.
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Rick Brteze: Teacher at North Hennepin Community College, Building
Inspecti¡on Program. Building Official forthe MAC and past building inspector
. for the yity of Bloomington and Eden Prairie.
T ough discussionScoh offered the following information:
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· provide införmation leaflets for residents· detailing requirements for specific
improvements and what is expected from the property owner and building official.
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· provide cOrl,sistency in keeping appointments
· provide zoning information to residents for commercial and residential
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· assure the State Building Code is enforced properly
· conduct anhnnua1 meeting each spring for contractors, discussing new regulations
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an expect~tlOns. ,
· assist there'nta1 housing irtspector and work with the Fire Chief
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· upon the City's request can implement the mechanical and plumbing code
· has accesstoadditiona1 resources such a building inspectors and plumbing inspectors
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· provide written response for each plan review
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· attend City Council and Planning Commission meetings as requested without charge
· maintain feb schedule submitted
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I Great. Northern Inspections
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~ompany Officials: 1 Ron Euteneuer
Background: I Certified by the State of Minnesota as a Building Official and expert
¡ witness; Provides building inspection services to the following
I communities: City of St. Joseph, Sartell and Cold Spring. Also serves as
. I theCommercia1IIndustria1 building official for the City of Waite Park.
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Through discussion Euteneuer offered the following information: .
· provide information leaflets for residents detailing requirements for specific
improvements and what is expected from the property owner and building official
· provide a newsletter to residents each. spring with topics of interest
· uses a state of the art computer system and can interface with the City of St. Joseph
providing accurate data
· facilitate disputes ort building permits with the fire chief and city
· work with the rental housing inspector to enforce the housing ordinance of the City
· participate in an information meeting to landlords discussing what is expected
annually·
· fee is negotiable
· discussed the need for the City to implement the plumbing and mechanical code
Adjourn: The Council by consensus adjourned the meeting at 7:00 PM
Judy Weyrens
Clerk! Administrator
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March 12,2001
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. Pursuant to due call and notice thereof, the City Council for the City of St.Joseph met in special
session on Monday, Marth 12,2001 at 5:00 PM in the St. Joseph City Hall.
Mlmbers Present: MayJr Larry Hosch. Councilors Bob Loso, Cory Ehlert, AI Rassier, Kyle
Schneider. ·ClerklAdmi~istrator Judy Weyrens.
Others Present City En~ineer Joe Bettendorf, City Attorney John Scherer, City Bond Counsel
Mónte Eastvold, Public Works Director Dick Taufen, Nick Pahl, Dale Wick, Sara Colburn
H~SCh stated the purposb of the meeting was to receive information and discuss sewer capacity
isres and the potential fnnexation of St. Wendel Township. .'
Ci'y Engineer Joe Bette~dOrf presented the Council with information regarding the sewer capacity
of ¡St. Joseph. In 1986 the City became part of the St. Cloud Wastewater Interceptor. At that time
th1 City purchased enou:gh capacity to pump and treat 600,000 gallons of wastewater per day.
T~eCity is currently pUll?ping almost 300,000 gallons per day. While the City has enough pipe
sp¡ace for future growth, ,if the City is to continue to grow SL Joseph needs to purchase additional
sp¡ace for treatment in St. Cloud (conveyance space). St. Cloud has agreed to sell the space to
St Joseph ,at the same ~ate it paid in 1986, ,10 per 1.00. The additional conveyance the City
ndedsis 1.5 M gallons. ¡The total cost for purchase is approximately $ 750,000.00.
City Attorney John sChefer clarified that the City currently has an agreement with the Township of
St Joseph and it is und~rstand that the additional space purchased in 1986 was for expansion
a~d growth in St.Joseph Township. St. Wendel has approached the City to request utility
services for a portion of St. Wendel Township, Pleasant Acres. If the City is to annex Pleasant
. rs' additional space rOUld need to be purchased and it should be paid for by those residents.
R· ssier questioned if the City can financially afford to annex a portion of St. Wendel Township
a d if the existing water:system will be sufficient. Bettendorf responded that he has discussed
t~t water system with Dick Taufen and the Ci~ will need to look at an additional water source At
th s time he has not reviewed the elevations and is uncertain about the water distribution.
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L 'so questioned the aff6rdability of annexing a portion of St. Wendel Township as the City has
m ny· projects underway. With or without a grant the improvements to County Road 121 has a
sirnificant financial burden to the City. In addition, the City needs to look at the roads within the
C ty as many of the streets are in dire need of repairlreplacement.
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Ehlert questioned if the City should start annexing property within the Orderly Annexation
A~reement between th~City and Township of St. Joseph to minimize the cost sharing of taxes.
Sherer stated that the purpose of the Orderly Annexation Agreement was to provide for
amnexation as property owners requested services. It would not be within the spirit of the
arreement or would thel terms of the agreement allow for annexation that is not orderly.
Bfendor! stated the Ci\Y needs review the outstanding projects as well as the funds available to
d termine the financial ~bility of the City. Scherer stated the City should determine the amount of
r venue to be received if Pleasant Acres is annexed, This cost of the study should be absorbed
by,St. Wendel Township. Weyrens and Hosch agreed to attend the annual meeting of St.
~endel Township to ask for a financial commitmentfrom SL Wendel to research the possibility of
p oviding services to Pleasant Acres. It must be related to St. Wendel Township that the study
Jill not guarantee serviçes, rather allow St. Joseph to conduct a financial analysis. The City will
a so review the existinglhookupJees and charges to assure that St. Joseph is covering the
o erating costs for wat~r and sewer.
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. T e Council agreed that the Township of St. Joseph has priority and the City is committed to the
rderly Annexation Agr'eement. If the City agrees to move forward to provide services to St.
endel Township, the agreement will not include aprovision fortax sharing. The City will need
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March .12, 2001
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to capture 100 percent of the taxes. If St. Wendel does not agree to pay for the financial analysis .
study, the City will not pursue the annexation of Pleasant Acres.
Adjourn: Rassier made a motion to adjourn at 6:20 PM; seconded by Ehlert and passed
unanimously.
Judy Weyrens
Clerk Administrator
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. P rsuant to due call· and! notice. thereof, the City Council for the City of St. Joseph met in special
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se¡ssion on Monday, Marh 12, 2001 at 4:00 PM in the St. Joseph City Hall'
Members Present: Mayor Larry Hosch. Councilors Bob Loso, Cory Ehlert, AI Rassier, Kyle
S1hneider. ClerklAdmiïistrator Judy Weyrens.
Others Present: Tom Nahan, Jeff Baggenstoss, Stephanie Howe
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H sch stated thè purpose of the meeting was to discuss the City Hall project and delays that
occurred. Hosch stated the City has incurred additional utility expenses as well as additional
cdsts to store furniture.i
J~ff BaggenstosSOf(3oJher State Contractors stated that remodel jobs are significantly different.
thþn new construction. YVhile their were delays in the project most of them were attributed to
c~ange orders orconditi,ons needing revision thatwere undetermined at the time the construction
documents were drawn.! Baggenstoss stated the City Hall project included 14 change orders,
etch setlingthe project .back ten days. The project incurred further delays with code
in erpretation difference: between the Building Inspector, Fire Chief and contractor.
S~ephanie Howe of GLll Architects stated that in addition to the reasons mentioned by
Brggenstoss, the transition with the Council and new administration caused some delay. Looking
arhe project from the aSpect of what could we have done differently to keep the project on
s I hedule, Howe stated that establishing a committee that could instantly make decisions would
hrvehelped, TheCouhcil needed to approve all the change orders and since the Council only
meets twice a month sofne items were delayed longer than 10 days,
. Tlm Nahan of the Cabl~ Commission questioned if the lighting in the Council Chambers is studio
1i9hting. He stated it is ris recollection that theremodeling included studio lighting, The lighting
installed in the Council Chambers is not studio lighting which casts shadows when broadcasting.
Hbwe stated that the Committee did discuss studio lighting, however, budget constraints limited
tMe final product. It waþ determined to provide varying levels of lighting which was completed.
~owe will review the minutes from the construction meetings to assure that studio lighting was
not part of the project. Rassier stated that Jack Demsy is a lighting specialist employed by St.
~enediCt's who may be¡interested in helping the City detennlne the best type of lighting for the
ouncilChambers, Ra~sier stated he will contact Demsy.
assier stated thathe feels the City should be compensated for some of the delays as additional
costs were incurred. Baggenstoss stated that he too incurred additional costs and does not feel
t~at Gopher Contractor~ are ina position to compensate the City. Gopher State Contractors
i . curred the cost when :the boilers failed in the building as well as other costs.
Jfter considerable disc~ssion Loso made a motion to authorize payment#6 to Gopher State
dontractor in the amóunt of $ 47,709.90. The motion was seconded by Hosch and passed
jnanimouslY. I
Ad'ourn: Rassiermade a motion to adjourn at 4:50 PM; seconded by Loso and passed
nanimously. I .
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,udy Wèyrens i
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lerk! Administrator i
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:1200 25th Avenue South, P.O. Box 1717, S1. Cloud, MN 56302,1717 320,229.4300 320.229.4301 FAX
'architecture . engineering . environmental . transportation
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March 29,2001 RE: St. Joseph, Minnesota
City.Engineer Services
SEH No; A-STJOE 0101.00 10
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Honorab e Mayor and City Cbuncil
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c/o Ms. udy Weyrens I
ClerkJA ~ ministratortT reasurer
Cltyof t. Joseph
21 Nortnwest First Avenue
P.O. Box 668
St. JOSe1h, MN 56374-0668 ,
Dear Mror and Members 01the Council:
Our letter dated December 19, 2000, indicated we would submit our revised 2001 Hourly Rate
Schedulr for your review an1 approval. The proposed schedule effective April 1, 2001 is enclosed,
along w th last year's rate scl;1edule for comparison.
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. The ave age hourly rate increase, based on the changes from last year's schedule, is 2.74%. Since
we now do all survey work and construction staking with in-house forces, the new schedule reflects
2.49%. he reimbursable rate for mileage has changed from $0.32 per mile to $0.345 per mile in
line wit~ new federal guidblines. This is the same rate used to reimburse our employees. We
droppe~ the total station reimbursable rate because we now do virtually all of our work with the
newer rpbotic total stationsf We are also using satellite based global positioning system (GPS)
equipmrt where it is cost lffective, but the equipment cost is determined on a project-by-project
basIs. :
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Please r view the enclosed rktes and let me know if you have any questions. lam available to meet
with yo regarding this adju~tInent at your convenience. Thank you.
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Sincere y, !
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G.e~h . Bettendorf, P .E.
Princip I
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Enclos New 2001 Rate Table
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Old 2000 Rate Table
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w:\stjoe\corr\21 01 rate letter.doc I
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Short Elliott endrickson Inc. . Offices located throughout the Upper Midwest . .Equal Opportunity Employer
~ help you plan, design, and achieve.
"'SeJ 1200 25th Avenue South, P.O. Box 1717, S1. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX
architecture . engineering . environmental . transportation
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SHORT ELLIOTT HENDRICKSON, INC.
Hourly Rate Schedule for Engineering Services
Effective April 1 ,2001
Principal.........,................................................................... .$102.00
Project Manager.................................................................. ..$92 .00
Registered Land Surveyor................................................... .$83.00
Project Engineer...............,.,.................................................. $87 .00
Staff Engineer...................................................................... .$80.00
Lead Technician..................,................................................ .$78.00
Senior Technician ............................. .................... ................$73 .00 .
Technician............................................................................ .$62.00
Survey Crew Chief............................................................. ..$61.00
Instrument OperatoL......................... ~............................. ..... .$44.00
Word Processor...........,........................................................ .$45 .00
Administrative Technician............................... ........... ........ ..$5 8.00
Intern.................................................................................... .$45 .00
Specialist............................................................................ Variable
Reimbursable Expenses:
Printing and Postage Costs ............................................Actual Cost
Subconsultants ...............................................................1.1 x Actual Cost
Mileage ..................................................,....... ................ $ 0.345 I Mile
Survey Vehicle and Equipment .....................................$ 4.50 I Hour
Total Station.. ................ ..,... .......... ............. ............... ,.... $20.00 I Hour
Regular City Council Meetings .......................,.............No Cost
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Short Elliott Hendrickson Inc. . Offices located throughout the Upper Midwest . Equal Opportunity Employer
m hèlp you þlan, design, and achieve.
¡
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Î200 25th Avenue South, P,O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX
¡ h' . engineering . environmental . transportation
(Irc ¡tecture
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SHORT ELLIOTT HENDRICKSON, INC.
Hourly! Rate Schedule for Engineering Services
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Project M~nager...................................................................· $99.00
Project Erigineer................................................................... .$89.00
Staff Eng~neer ....................................................................... $79.00
Sr. Technician........................................................···..···..·..· .$72.00
. T echniciab......................................................·..···..···......··..·· $59 .00
Word Probessors ................................................................... $44,00
Specialist!.................................................... ........................ Variable
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Reimb rsable expeuses:
Printing ~nd Postage Costs ............................................Actua1 Cost
Subconsultants ...............................................................1.1 x Actual Cost
Mileage. f.......... ,................. ........;.............. ..................... $ 0.3 2 /Mile
Survey Vehicle and Equipment .....................................$4.50/ Hour
Total Stahon..... ......... ..... ...... ............. ............................. $1 0.00 / Hour
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Robotic Total Station ............. .......... ......... ..................... $25 .00 / Hour
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Short Elliott endrickson Inc. . Offices located throughout the Upper Midwest . Equal Opportunity Employer
Wé help you plan, design, and achi~e.
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BúILDING INSPECTOR SERVICES AGREEMENT
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This agreement, Jade this 5th day of April, 2001, by and between the City of St. Joseph, a
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Mi esota municipal corporation (herein "City") and AllSpec Services, LLC, a Minnesota corporation
(hereafter "Contractor").
i RECITALS
1. Contractqr is engaged in the business of providing building inspection services to
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ll1UniciP~llities, and is experiencedand trained ÍJ) its field.
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2. City desires to retain the building inspection services òf Contractor subject to the terms
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and conditions set form in this agreement.
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NOW, THEREFORE, for good and valuable consideration, based upon the mutual promises and
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co enants here, the parties lagree as follows:
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1. Building Official Designation: The City hereby appoints and retains Nancy J. Scott,
License #2099, President, AllSpec Services, LLC, às the Administrative Authority
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(Building Official) for the City.
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2, Represe4tation of Contractor: Contractor represents and warrants to the City that the
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Contractprand its building insþection employees are certified by the State of Minnesota
as buildiþg inspectors.
3, Term: T;his Agreement shall commence the effective date stated above and shall
continue! in effect thereafter, provided however, that in the future the City may provide
the cont~actor with a 20 day written notice of termination thereof or changes therein.
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Similarly, in the future the Contra,çtor may provide the City with a 60 day written notice
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of term~ationthereof, or changes therein.
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4. IS'
Scope of Contractor ervlces:
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a. I Require Services: Contractor shall provide all the building inspection services
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i all applicable City ordinances and Minnesota Statutes. In Conjunction
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b. AdditionalWork: Contractor shall, at the requestofthe City, perform additional
work not involvingbuilding permits, on such matters as the evaluation of
dilapidated buildings, hazardous excavations, the preparation of reports for
. ienforcement thereof, and any other investigations or inspections reasonably
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deemed to be necessary by the City in order to protect the health, safety and .
welfare of the citizens of the City.
5. Payment to Contractor:
a, Fees: Contractor shall be paid by the City 65% of the fee set fOl1h by the City
for the issuance of building permits, 100% of the plan review fees, and 90% of
the plumbing and mechanical fees if the City adopts the plumbing and
mechanical requirements. The respective fees shall be paid by the applicant
directly to the City and the Contractor shall bill the City on a monthly basis
thereafter for all permits issued the pervious month,
b. Payment for Additional Work: As compensation for additional work as set forth
in Paragraph 4B of this agreement, the Contractor shall be paid $ 45.00 per hour.
c. No Reimbursement for Expenses: The City shall not be required to reimburse
the Contractor for out of pocket expenses incurred by the Contractor in the
performance of its services pursuant to this Agreement.
6. Furnishing of Equipment: All necessary equipment of any nature, whatsoever, required
to fulfill the terms of this Agreement shall be provided by the Contractor. The City shall
be responsible only for printing of forms that are specific to the City. .
7. Keeping of Records: The Contractor shall maintain an adequate set of records from with
the City can determine the date, number and fmdings of all inspections and building
permit applications, together with any other information reasonably deemed necessary by
the City.
8. Attendance at City Council Meetings: The Contractor shall, without additional
compensation, attend City Council meetings as the Contractor's schedule pern1Îtsor as
requested by the City.
9. Location of Services Provided: Contractor's services shall be performed and provided
within the City, except that inspections of buildings to be moved into the City shall be
made at the location of such building prior to removal to the City.
10. Independent Contractor: Contractor is in full control of the manner and means in which
it provides its services pursuant to the terms of this Agreement. The Contractor is and
shall be deemed in all respects an independent contractor. The Contractor understands
and acknowledges that the Contractor shall not receive any retirement benefits, health
insurance benefits, PERA benefits or any other fringe benefits offered to employees of
the City.
11. Insurance: Contractor shall furnish the City \Vith evidence acceptable to the City that the
Contractor maintains insurance coverage for worker's compensation (when required by .
law), liability and property damage, and errors and omissions coverage, in such amounts
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. as deemed necessary from time to time by the City Council. Per the Uniform Building
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Code the ,City agrees to provide legal defense for all actions arising from the service
herein prÓvided by the contractor.
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12. Miscellw1eous: No fiduciary bond shall be required of the ContraCtor. The Contractor
shall, at ~1l times remain licensed by the State of Minnesota as a certified Building
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Official. i
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N TICES. Any notices required under this agreement shall be either personally delivered or mailed, The
ti ,e period for any notice ~ill begin either upon the date of personal service or the date the notice is mailed
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by first class United States bail, postage prepaid, IN WITNESS WHEREOF, the parties have signed this
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A reement effective the day and year first above written.
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, CITY OF ST. JOSEPH
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By:
. Larry Hosch, Mayor
~EST'
Judy Weyr=, Clork/Ad~''''to<
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ALLSPECSERVICES, LLC
By:
Nancy J. Scott, President
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· VRajkOWSki
11 Seventh Avenue North ~T~~~~~~I Ltd.
P.O, Box 1433
March 13, 2001
St, Cloud, MN 56302-1433
320-251-1055 Ms, Judy Weyrens
Toll Free 800-445-9617 Clerk Administrator, City of St. Joseph
Fax 320-251-5896 21 First Avenue Northwest
P.O. Box 668
St. Joseph, MN 56374
rajhan@rajhan.com
Re: City of St. Joseph Noise Ordinance
www,rajhan.com Our File No. 16,397
Dear Judy:
I have attached an Amendment for Ordinance 102, providing for the amendment of the
three specific sections as previously approved by the Council. It is my understanding that
. you will have this document signed and published. Upon completion of publication,
please send me a signed copy noting the publication information and we will have
replacement pages prepared for the Code books.
Very truly yours,
Frank 1. Rajkowski .0 RAJKOWSKI HANSMEIER LTD.
Gordon H, Hansmeier
Frederick L. Grunke
Thomas G. Jovanovich· By/;/
ohn H. Scherer
John H. Scherer·
Paul A. Rajkowskio illS/tnf
Kevin F. Gray Enclosure
William J. Cashman
Richard W. Sobalvarro
Patrick J. Larkin
Susan M. Dege
.e D. i3iJrtlshofski
Lis Ä. Chaudoir
Frank J. Rajkowski and W Sobalvarro are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota and Wisconsin, Paul A. Rajkowski in Wisconsin and William J. Cashman in South Dakota. -
.Member of American Board of Trial Advocates. °Qualified ADR Neutral.
AMENDMENT TO ORDINANCE 102 .
REGULATION OF NOISE
That Ordinance 102 of the St. Joseph Code of Ordinances is hereby amended as follows:
1. That Section 102.1 is amended to read as follows:
"Section 102.1: NOISES PROHIBITED. No person shall make or cause to be made any
distinctly and loudly audible noise that is likely to unreasonably or unnecessarily annoy, disturb,
injure or endanger the comfort, repose, health; peace, safety, or welfare of any person or
precludes their enjoyment of property or affects their property's value. This general prohibition is
not limited by the specific restrictions of unlawful acts listed in Section 2."
2. Section 102.2, Subd. 5 is amended as follows:
"Subd.5: Radios. Phonographs. Paginf?: Systems. Etc. No person shall use or operate or
pern;1Ít the use of ope.ration of any radio receiving set, nm$ical instrument,pl1ol1ogra.ph, paging
system, machine, or other device for the production or reproduction of sound in a distinct and
loudly audible manner that is likely to disturb the peace, quiet, and comfort of another person at
any time with louder volume than is reasonably necessary for convenient hearing of the person or
persons who are inthe room, vehicle, chamber, or immediate vicinity in which such machine or .
device is being operated. Operation of any such set, instrument, phonograph, machine, or other
device in such a manner as to be plainly audible at the property line of the structure or building in
which it is located, in the hallway or apartment adjacent, or at the property line ifthe source is
located outside a structure or building shall be prima facia evidence of a violation of this
section."
3. ThatSection 103.2,Subd. 6 is amended as follows:
"Subd.6: Participation in Noisy Parties or Gatherings. No person shall participate in any
party or other gathering or permit any party or other.gathering of people giving rise to noise,
which is likely to disturb the peace, quiet, or repose of another person. When a police officer
receives a complaint and determines that a gathering is creating such a noise disturbance, the
officer may order all persons present, other than the owner.or tenant. of the premises where the
disturbance is occurring, to disburse immediately. No person shall refuse.to leave after being
ordered by a police officer to do so. Every owner or tenant of such premises who has knowledge
of the disturbance shall make every reasonable effort to.see that the disturbance is stopped. Any
such noise is presumed to have the effect of disturbing the peace, quiet, or repose of another
person ifit is heard outside the limits of the real estate from which the party is occurring. Sucha
noisy party or gathering constitutes a violation of this ordinance."
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RUDOLPH'S INC.
. P. I . Box 1183 · St. CIOU~, MN 56302 · (320) 252-2010 · Fax (320) 252-1933 · 1-800-645-5531
47/W A'l~". :- PRICE QUOTATION -
NAME C ~ .rn ,;5;. CZry 4 DATE,.3 - ¿ - tJ t'
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ADDRESS
CITVJ 5>- ~~:F~4 STATE·. .ø/ ZIP
PHONJ(_) 5~S-·~201 SALESPERSON ~
1- NEW OR USED EQUIPMENT -
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. PuJsuanuo due call and notice thereof, the Fire Board for .the City of St. Joseph, Township of St. Joseph
an4 Township of St. Wendel met in special session on Wednesday, March 14,2001 at 8:00 PM at the St.
Jos'eph Community Fire Hall.
MJmbers Present: Fire Chief Dave Theisen, Bob Loso (City ofSt. Joseph), Joe Bechtold (Township of St.
Jo~eph), Al Siefert (St. Wendel Township). Clerk/Administrator Judy Weyrens.
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Others Present: Jim Marthaler, Jeff Taufen, Brian Orcutt, Randy Torborg,
J Chief Dave Theisen stated the purpose of the meeting is to discuss the proposed purchase of a ladder
trubk. The truck committee contacted the Monastery and College of St. Benedict requesting financial
as~istanc.e for the purchase of a new ladder truck. At this time the. City has received a letter from St.
B±edict' s. stating that they1wouldincrease their ~nnual contribution by$ 5,000.00 per year in lieu ofa one.
ti e donation. Fire Board Members expressed concern that the Monastery/College did not agree to donate
mire significantly, as they will benefit directly from the equipment.
Wbyrens presented a [mancial summary for the purchase of a ladder truck. Baystone Financial is a
conpany that finances the purchase of municipal equipment. If the truck is. financed over a three year
pe iod, the rates vary from 4.132 to 4.047 depending on the down payment.
T~e truck committee and Fire Board reviewed the need to replace the existing ladder truck. Bechtold
qutStiOned if when considermg the speed of technological advancements it would be prudent to wait two
m . re years. While the truck may cost an additional $ 100,000, the advancement of technology may be
w~rth delaying the purchase. The truck committee felt that technology has not changed significantly in the
fire equipment area. .
. LlsoquestiOned if each fire department needs to own a ladder truck. He stated that recently the St. Cloud
Tibes did a story on area qepartments purchasing new ladder trucks. Theisen stated that while the
ne~spaper indicated that Waite Park has a new ladder truck, they failed to mention the truck was already
t Of theIT fleet and w", refµrbimed. Theis," sœred thar udd" rrucks '" used by the dep~ents and
m y not function ideally for use on a mutual aid basis.
If ~e truck is ordered, the ~ssembly process takes approximately 100 days. If the truck is ordered it will
n9t be delivered until February 2002. . Bechtold and Loso indicated the best option for the jurisdictions is to
uSf the reserve to pay down the finance amount and budget for the additional funds that will be needed in
the 3rd year. However, th~ Board expressed some reservation in spending .the reserves down to a zero
bJlance, as other equipment may need to be replaced. The truck committee stated that the only piece of
ejuiPment that will need replacement in the next ten (10) years is the rescue van.
je followmg is a project~d fmaneial impact with the und"standmg that $ 200,000 would be nsed for a
d wn payment.
2001 2002 2003 2004
Rfserve Balance . $ 194,000 $ 224,000 54,000 26,000
Projected increase to balance 30,000 30,000 30,000 30,000
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LfS LoanJDownpayment, 0" 200,000 "58,000 -58,000
rojected balance ' $ 224,000 54,000 26,000 - 2,000
r.rso sœted that """onani he does notsnpport the concept of purchåsmg the ladd" rru,k, bot will snpport
te decision of the Board.] Bechtold stated that he too has some reservations but feels that firefighter safety
is the most important issue.
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Bechtold made a motion to recommend the City and Township of St. Joseph move forward with the .
purchase of a ladder truck for the fire department. The schedule of the purchase is as follows:
Township approval: March 26, 2001
City approval: April 5, 2001
Accept Bids: April 16 - May 16, 2001
Bid Opening: May 16, 2001 at 3:00 PM, City Offices
Presentation to City: May 17,2001
The motion was seconded by Loso and passed unanimously.
Other Matters
Fire Equipment: Theisen reported that the Fire Department has received funding in the amount of $ 800
from the Central Minnesota Emergency Medical Services Council to be used towards the purchase of (1)
air splint; (2) hand held radios; (2) back boards. The cost breakdown is as follows:
Cost Grant Balance
Air Splint (1) $ 30.00 $ 30.00 $ 0.00
Radios (2) $ 1,800.00 $ 550.00 $ 1,250.00
Backboard (2) $ 450.00 $ 220.00 $ 230,00
Loso made a motion to fund the shortfall of $ 1,480.00 for the equipment listed above. The motion .
was seconded by Bechtold and passed unanimously.
Adjourn: The meeting was adjourned by consensus at 9:00PM.
Judy Weyrens
Clerk! Administrator
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. SAVE THE WOODS
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co!prehenSive Plan- Mission Statement
Res dents of the city :of St.Joseph will- d.ive in a safe and aesthetically pleasing
env ronment which will enhance the quality of family and community life.
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Wh reas trees are a valu~d resource to quality of life for all in our community;and
Wh~reas homeowners ~ave improved quality of life with trees as well as economically
e1CCd property;and
Wh reas the Placement10f utility lines in the road right-of -way saves trees in the Pond
viel Ridge developmertt;and
Whereas· all utility co~panies,less one, Stearns Electric Cooperative, are in support of
sinte trenching in the road right-a-way;and
Whereas our city of sLosePh has an opportunity to protect our natural resources by
salng trees;and
Wljerea5 Stearns Electric Cooperative's argument tbat a future road widening would
. result in a necessity qf moving the utility lines and whereas our city engineer,Joe
Beftendorf, views this as only a remote possibility;
ThtefOre,he it resolveJ, we the undersigned implore the city of St. Joseph through it's
Mal or and Council Representatives to request Steams Electric Cooperative to join the
othrr utilities in single ~enChing in the road right-a-way.
Nat¡ne ! Address Phone #
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..;Ø't:H MEMORANDUM
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1200 25th Aven e South, P.O. Box 1717, St. Cloud, MN 56302-1717 320.229.4300 800.572.0617 320.229.4301 FA~
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TO: St. Joseph Mhyor and City Council
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FROM:, J oeBettendotf
DATE: March 29,2001
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RE: County Road 121 Improvement
SEHNo. A-STJOE 0004.00 14
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As yo' may know, we Jere· not successful in securing a grant for the County Road 121
Impro~ement. For the pastltwo weeks we have been trying to set up a meeting. with DTED to
find 01 where we came opi short, but have not been able to get all of the right people lined up. I
will co tinue to follow up until we can arrange a debriefing.
. A key ¡ssoe is whether or ~ot it wonld be worth another lry. Stearns Coonty does not expect to
have tfueir road plans ready to bid until later this summer. The County still has right of way to
obtain. If we do get thewot.'kunder contract, both the County Engineer and I believe there is not
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enoug time to construct the City utilities this fall, and still get the road paved in time for next
winter· Carrying traffic thrbugh the winter on gravel is not an option. If the County can complete
the bi ding process early ¢nough to do some of the work, they will probably concentrate on the
segme t between Jade Road and County Road 138. There are no utilities scheduled for this area
and th roadworkcan movþ forward unimpeded. lwill be meeting with the County Engineer on
Mondt morning, April 2', to talk aboutlhe proposed schedule and the pending development
south f the City. There is ia public meeting scheduled by the County for Tuesday night, April 3,
from :00 P.M. to 8:00 P.M. to present the project to the public. I will probably be asked to talk
about he.utilities, the grant, and where we go from here.
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I hay been scouring my files looking for a way to make the project more affordable, and have
attach d the cost figures presented last fall for reference. I can't find much in the proposed
cons ction cost to cut. The large diameter water main is essential for growth to the south, as is
the lil station and foree .~IDn. Thes~etcosŒ. are dITven by the County's design. I believe the
propo ed assessments (wi~hout grant) shown on page 4 are not unreasonable. For a 100-foot lot,
the as essment total would be $12,620, plus $1,800 in SAC and WAC charges. On larger, more
compactprojects in St. Cloud, the assessments for sewer and water alone total $11,535, and most
of there projects still req1re some City snbsidy.
. The r cost shown onp~ge5is another malter. The total amount (without grant) is $1,082,220,
and t is does not incIudbright of way. The amount shown for apartment sewer and water,
$113,920, is 50% of the I full assessment rate for the four 8-unit apartment houses. This was
Short Elliott H ndrickson Inc. -¡ Offices located throughout the Upper Midwest - Equal Opportunity Employer
We help you plan, design, and achieve.
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,.. counJRoad 121 bn~ove~ent
March 29, 2001 I
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calcula led in accordance wAh current City policy for multiple dwellings. Some possible sources
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of reve ue to offset City co~t are as follows:
1. Us~ Municipal State Aia Street (MSAS) funds for some or all of the street costs. We have
$110,000 in the bank a~dwill receive similar amounts in future years. These funds can also
be. , sed to pay for right pf way, and we can draw funds for that part of the street construction
tha{ is assessed if we cpoose to do so(sort of double-dipping). We can commit future year
funtls by bonding aheaq. If we were to commit three"'year's worth of funds, we would have
$410,000 available for tpis project.
2. Inerase the .assessmenl rU\Os. An additional $10.00 per foot in street ""sessmen~ would
geJerate approximatelyi$95,000, and increase assessment fora 100 foot lot by $1,000.
3. Adtl a trunk sewer charge to help defray the cost of the lift station and force main. A trunk
se er charge of $500 pþr lot and per apartment unit would generate $24,500 for this project.
Th s would also be levi~d on all new housing and commercial/institutional construction using
the new lift station. .
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4. U"£ existing enterpris¿ fonds (sewer and water funds) to defray some of the cost. Judy
. W . yrens could tell yoJ how much money is in these accounts. These should not be drawn
do I n too far because! there are other projects on the horizon, not the least of which is
renlacement of the Eas~ Baker &treet lift station.
5. ul surplus bond accoþnt funds. Judy amI Monte Eastvold could tell you what is available
an when.'
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6. In rease SAC and W AÇ charges on future housing development. This will no doubt generate
si nificant revenue, but when and how much is pure guesswork. These charges have not been
ch nged for a number[ofyears, and a modest increase would not be out of line. I am still
. co lecting comparable [data from area communities and will get it to you as soon as it is
co plete. I
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I hop the above information will bring you up to date and give you some options to consider.
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Thou h not doing the utUity work is an option, I believe we would only be putting off the
inevit ble. It is just a matt~r of time before the other residents in the 295th·Street area come back
to the City with a request ,for services, and it appears that new development to the south is very
likely I will be available t~ discuss this further at the coming City Council meeting.
Encl0fure i
c: Judy Weyrens, City A~ministrator
onte Eastvold, Juran! & Moody
. J hn Scherer, Rajkow~ki Hansmeier
\\sehsc3\ge eraI\sccv\pers\bett\couoty road 121 Ìtnp\"vemeot.doc
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2000 County load 121 Improverents 09/21/00
St. Joseph, M~ !
A-ST JOE 0004.00 i
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REVISED PROJECT COST SPLITS
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Co¡unty Assessed City Total
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$585,000 $526,500 $351,000 $1,462,500
County Road 121
.anitary Sewer I $0 $223,600 $0 $223,600
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Water Man j $0 $305,800 $48,200 $354,000
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Lift Statiom i $0 $0 $569,100 $569,100
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Totals $5:85,000 $1,055,900 $968,300 $2,609,200
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2000 Count I Road 121 ,mprovFments 09/21/00
St. Joseph, ~N ¡
A-STJOE 0004.00 :
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PROJECTED ASSESSMENT RATES
i WITHOUT GRANT
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Street $55 Per Front Foot
Sewer $3,440 Per Residential· Unit *
. Water $3,680 Per Residential Unit
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PRo1ECTEDASSESSMENT RATES·
! WITH GRANT
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Street , $55 Per Front Foot
Sewer $0 Per Residential Unit
Water , $0 Per Residential Unit
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* Assu es each apairtment unit is assessed for sewer and water
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2000 Co ntyRoad 121lm~rovements
St. Jose h, MN I
A-STJO 0004.001
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. PROJECTED CITY COSTS
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Without Grant With Grant
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Street (40%) I $351,000 $351,000
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Wate Main (Oversi~ing) $48,200 $48,200
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Lift Station/Force Main $569,100 $163,500
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Apartment SewerlWater $113,920 $0
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Total I $1,082,220 $562,700
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Sour~es of Revenue: MSA FUNDS
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Ner Text- Text that has belen suggested to be added since the last version. Draft 2.07.01
. ,ek~8Text . Text ~at hiS beeR suggested to beelinHBated since thelast version
st 1-1 DRAFT Afforble Housing Zoning Ordinance
1- .1 Authority. !
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THe Affordable Housing Zoning Ordinance is enacted pursuant to the express statutory
authority conferred upon municipalities to enact a housing code (Minn. Stat.), to enact
or~nances pursuant to its police power (Minn. S tat.) , to enact zoning ordinances in
ge eral (Minn. Stat.), Itoenact zoning ordinances regulating or restricting the erection,
c~F'truction, reconstn¡ction, alteration, repair or use of buildings, structures or land
( . ·nn.),and pursuant ~o any and all such other authority as maybe applicable including
b~~ not limited to thel city's recognized authority to protect the general welfare of its
cItizens. .
+2 Findings .
~e City of declares that the provision of a decent home and a suitable
li ling environment fori all is apriority of the highest order; this priority is consistent with
st te" regional and natiþnal policies. Specifically, the City Council fi11:ds that:
A. Whereas, the goal of the City of is to achieve a balanced community
with housing available for persons of all income levels, there exists within the
City of ! a shortage of housing that is affordable to persons of low
. and moderate' incomes;
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B. Federal and state housing finance and subsidy programs are insufficient by
themselves to s'atisfy all low and moderate income housing needs;
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C. The City of i finds that the housing shortage for persons of low and
moderate income is detrimental to the public health, safety and welfare;
D. It isa publici purpose of the City of to seek assistance and
cooperation from the private sector in making available an adequate supply of
housing for persons of all economic segments of the community;
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E. Federal· funds for the construction of affordable housing are limited òr no longer
available and state funds are limited; .
F. In order to m;eet the city's share of the regional housing need for low and
moderate incoi(le households, the ·city included implementing·policies within the
housing eleme~t of the general plan to provide for such housing; (only applicable
if the City, within the housing section of a comprehensive plan, includes housing
implementation policies that specifically address how to meet the regional
housing needskor low and moderate income households....may be able to draw
from the Joint District Plan'spolicy on affordable housing)
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G. The ciry is exp~riencing a significant rise in the demand for housing on the part of
. residents with low and moderate incomes: residents at or approaching retirement,
.
New Text - Text that has been suggested to be added since the last version. Draft 2.07.01
Striekeß Text Text that has been suggested to be eliminated sinee the last version .
young adults early in their careers forming new households and service workers
in both the public and private sectors;
H. This demand for affordable housing on the part of low and moderate income
workers has been significantly affected by influx of residents into higher priced
housing with consequent increased demands for public utilities, education, police
and other governmental services, and businesses (both retail and other service)
where employees tend to receive low or moderate incomes;
1. A comprehensive housing studyo[ the cit)1 inllicatesa significant need for more
moderately priced housing, both owner occupied and rental: similar conditions in
neighboring cities indicate that the problem can not be addressed simply by
counting on other cities to provide the needed housing;
J. The production of moderately priced owner-occupied and rental housing is made
more difficult by the high cost of land, materials, and labor;
K. AI! ongoing level of high. demand for more expensive housing shifts the · efforts of
many developers and builders away from producing a more varied range of
-housing stock;
L. The experience of builders and developers in the city indicates that if land costs
can be reduced houses and apartments of more modest specifications, with fewer .
amenities, can be produced to be sold at a profit;
M. With proper incentives, the private sector is clearly best equipped and able to
prod~ce the type of affordable housing currently needed in the city;
1-1.3 Purpose. Statement of Policy.
The City of hereby declares it to be the public policy of the city to:
A. Implement the city's housing policy and its goal to provide the complete range of
housing choicesforhouseholds of àll incomes, ages, andfamily sizes;
B. To provide an adequate supply of affordable hóusingtomeetexisting and
projected needs of city residents and businesses;
C. Insure that affordably priced housing,. both owner occupied and rental, is
distributed throughout all new development areas within the municipality;
D. Insure that residents and future generations have an adequate and affordable
housing stock to enable them to reside within the city;
E. Require that all subdivisions of7 or more units include 15% affordably priced
units for households of varying sizes;
F. Insure that privatebuildersanddevelopers producing affordable residential units
under this section. of the housin~code. have a reasonable prospect of realizing a
profit o.n·such units due to the density bonus provided in section 1.1.X.
1.1.4 Definitions. .
N+ Tæ -T«t that has b~en sugge"ed to be addedSiLhe Wnv",ion . Draft 2.07 .01
. SrkeB T"" T..t thot 81' reeø suggostod Ie be eli_ated siBo. the last '_ion
For the purposes of this article, the following words and phrases shall have the meanings
re pectively ascribed to them by this section:
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A. "Affordable Housing Units" means a housing unit, which has
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a) .\ montply contract rent that is equal to or 16SS than the fair market rents
(fl.1R) : established by the US· Department of Housing and Urban
Development for the Section B rental assistance program for existing units
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b) Isì intended for sale with a purchase price that is equal to or less than 3.0
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times the median county income.
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a) Is offered for sale orrent to eligible persons under this section of the
housing code.
B. "Affordable hopsing" means
a) ! Affordable for-sale housing payments are approximately thirty
I percent of gross monthly target inéome, less insurance and
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, property taxes, adjusted for family size.
b) , Renting at a monthly rent that does not exceed 30% of monthly
¡ household income.
C. "Density bonus" means entitlement of this section of the zoning/housing code to
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build addition~l residential units above the maximum number of units permitted
. pursuant to existing general plan, applicable specific plan and zoning
designations. Density bonus units may be constructed only in the development
where the units of affordable housing are located.
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D. "In Lieu Fee": means a fee paid as an alternative to the provision of affordable
units or in the ~bsence of the provision of such units.
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E. "Resale Contror means a mechanism by which affordable units will be maintained
iTIthe low and ~oderate income housing stock over time.
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F. "Moderate ~ income" means a household earning a gross income of more than
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fifty percent apd less than eighty percent of the median income for .
County as determined by the U.s. Department of Housing and Urban
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Development. :
G. "Moderate incfome" means ·a household earning a gross income of more than
eighty percent! and less than one huncked t\venty. one percent of the median
income for. County as determined by the U.S. Department of Housing
and Urban Deielopment.
H. "Median income" means a household earning the median income for a family of
four in Stearnf (Benton) county, as defined and periodically updated by the U. S.
. Department 01HOUSing and Urban Development
New Text - Text that has been suggested to be added since the last version. Draft 2.07.01
8trickeß Text Text that has beeß sHggested to be eliminated sißee the last versioß .
I. "Rental units" means housing units, which provide a rental opportunity including,
but not limited to, multifamily units (excluding condominiums, cooperatives and
mutual housing associations), duplexes (two units on one lot), triplexes, or four-
plexes on single-family residential zoned property. Single-family units may be
converted to rental units for the purposes of this article.
J. " ¥-ePf Low income" means households earning a gross income of less than fifty
percent of the median income for County as determined by the U.S.
Department of Housing and Urban Development.
1-1.5 Responsibilities.
The planning and land use department staff shall:
A. Administer and enforce all planning and land use ordinances that apply to
development requests that are subject to the Affordable Housing Ordinance.
B. Review submittals for compliance with the Affordable Housing Ordinance.
C. Evaluate density bonuses, code variances or policy waivers, fee. waivers, and
other development incentives in the development review process as set. forth in
this section. .
D. Where applicable, invoke sanctions for noncompliance with housing opportunity
program agreements at the request of the city manager.
1-1.6 Applicability.
A. The Affordable Housing Zoning Ordinance shall not apply to any development or
portion thereof which was subject to any formal, written and binding agreement with the
city prior to the date approval of this housing ordinance whieft if within said agreement
the signatories agreed to proyide affordable housing or payment in lieu thereof and the
signatories, their successors or assigns have not and do not default upon their obligation
therein.
B. The Affordable Housing Zoning Ordinance shall apply to any residential development
application submitted to the city after the effective date of the Affordable Housing
Zoning Ordinance for:
(1) All multi-family projects (renter or owner occupied) of 7 W or more units.
(2) All single family subdivisions of 7 $G or more units, or subd¡'¡isions of less that 7
50 units if contiguous or part of a phased project for which 10 or more units are
approved within a 12 month period.
1-1.7 General Requirements
.
N} T exr - T ,,"that has+- ,ugge"ed to be added ,inee the W" v",wn. Draft 2.07.01
Stricken Text Text that has been suggested to be eliminated sÌl~ce the last -¡ersion
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A. All affordable I housing units and dedicated lots shall be reasonable dispersed
throughout the :development and shall contain, on an average, the same number of
bedrooms as the conventional unit in the development.
B. During the priqrity marketing period, all affordable housing units shall be sold or
rented only to qualifying households as defined in Section 1-1.
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C. All affordable: housing units shall be sold to low and moderate-income
households. The household income ora purchaser of an affordable housing unit
shall be within 10% of the affordable standards as identified in section
. D. All affordable units shall be subject to resale controls in order to maintain low and
moderate-income units at the affordable level for 5 years. For a sales unit, the
resale control j may take the form of a cotenancy agreement, limited equity .
cooperative, a 'deed restriction or any other mechanism agreeable to the City of
~hich will limit the appreciation of equity and provide that the unit
will only re re~oId to an eligible low and moderate income household. For rental
units, develop~rs must agree and bind any successors to maintain HUD-
established fair market rentals for existing units. LEGAL
IMPLKMENTATION
. E. All affordable housing. units shall be offered to the HRA, INCOMPLETE........
F. All affordable housing units in a project or phase of a project must be developed
simultaneously¡ with or prior to the development of conventional units.
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G. DEVELOPMENT AGREEMENT........
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Il1.8 Development Injentives. . . .
T~e purpose of this s~ction is to increase affordability, encourage innovative design and
allow for optimum fle#bility without compromising heath and safety.
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A. Density BonuSes. (Excluded if PUD is used or if the . City does not have a
Maximum De~sity Allowance)
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a. In proj~cts meeting the minimal requirements of Section 1-1.6 B (1) one
additio~al conventional unit shall be allowed for every two affordable
units :constructed or in-lieu payments made to the City of
b. In landisubdivisions meeting the minimal requirements of Section 1-1.6 B
(2), one additional lot will be allowed for every two lots dedicated or in
. lieu patments made to the City of
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New Text - Text that has been suggested to be added since the last version. Draft 2.07.01
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Stricken Text TeKt thathas been suggested to be elimißßted Binee the last '¡ersioB .
c. In projects where the number of affordable units exceeds the number
required in Section 1.,.1.6 B (1) and B (2), one additional conventional unit
shan be allowed for every affordable unit.
B. Reduced Zoning Requirements (To be used if ordinance is an overlay)
a. An affordable and conventional unjts.. shall be allowed. the. fonowing
reductions in zoning and subdivisions requirements.
Sample R-1 R-2 . . R-3 R-4
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Lot Sizes
Setbacks
Lot
FrontagelWidth .
Etc
C. In-Lieu Fees
A. In developmentsof6 units or less, due to the extreme co~t of development, the
deems that the provisions of affordable housing units will
constitute extreme hardship, the developer may pay an in-lieu fee instead of
providing affordable housing units. The fonnula may be used in detennining
the amount of the fee.
a. EstÍ1:nated average sales price of a newly constructed 1,200 square
foot.. unit in the jurisdiction. (to be. detennined. by an. appraisal section
of the county assessor's office and updated on a. quarterly b.asis) minus
the median income times 2.0 times the number of affordable housing
units required in the subdivision.
b. Estimated sales price of an improved lot of the average size of all lots
in the subdivision times the number of lots required in the subdivision.
B. In Land subdivisions of 15 units or less where, due to the extreme costo! .
development, the planning ....... commission deems ... that the . dedication.. of
NJ Text - Text that has be~n suggested to be added. si~ce the ~ast version. Draft 2.07.01
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improwid lots will constitute extreme hardship, the developer may pay an
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in-lieu fee instead of making a land dedication. The amount of the fee
shall be: determined by the following formula.
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a. Estimated sales price of an . improved lot of the average size of all lots
in-t~e subdivision (such estimate to be made by the appraisal section
of the county assessor's office or other appropriate authority and
upd~ted on a quarterly basis) times the number of lots required in
Sectfon 1-1.
D. Waivers and Alternative Methods of Implementation.
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(1) Any developer who is subject to and complying with AHO requirements
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by con~truction of required affordable units, may request waivers from
and altprnate methods to implementation of planning and land use
department staff interpretations or polices which are not set forth in the
,
code.
I
(2) A requbt for a waiver shall be approved if each of the follòwing
requirements are met:
. 1. f'he proposed waiver will make the housing more affordable. The
developer must show how real costs will be reduced and how the
savings will be passed on to AHO homebuyers or renters.
2. ;The proposed waiver does not compromise health, safety or
~elfare as determined by the city.
3. N'ehicular and pedestrian circulation, storm drainage and utilities
~e provided for adequately.
,
4. Such alternate methodes) does not conflict with the requirements of
finy law or regulation of the state of Minnesota or the federal
povernment.
I
5. Costs to the city for maintaining the alternate method are not
I . . , .
disproportionately greater than those of any normally required
methods.
,
I
1- .9 Pre-submission <Conference, Certification.
i
A. Prior to the submittal of any residential development request, which is subject to .
the Affordablej Housing Zoning Ordinance, a pre-submission conference with the
community department is required.
!
B. The applicantj for developments for which the Affordable Housing Zoning
. Ordinance applies, shall provide a written declaration regarding the price
classification lof the proposed development and whether the proposed
ì
New Text- Text that has been suggested to be added since the last version. Draft 2.07.01
Sttiekeß TeJlt Text that has been sllggested to be eliminated sißce the last versioß .
development will be predominately for-sale housing or for rental housing as set
forth Section l-1.X. The declaration shall be reviewed by the community
development department and sùbmitted with the application.
1-1.10 Enforcement and Compliance
All final subdivision tract approvals, or in the case of apartment projects, all building
permits shall· have conditions· attached which will assure·· compliance with the above
provisions. Such conditions may specify the number of affordable housing units at
appropriate price levels, or provide for (a) the certification of incomes of purchasers and
renters of affordable units to assure that the affordability standard is adhered to; (b) resale
control mechanisms; and/or (c) a requirement for dispersal of affordable units, density
bonuses and reduced zoning requirement
Upon direction by the city manager the planning and land use department shall impose
any of the following sanctions if a property owner fails to comply with the terms of this
ordinance, depending upon which is deemed most effective and appropriate considering
the nature of the noncompliance:
A. Withholding of the recording of plats or plans; .
B. Withholding of building permits;
C. Issuing stop work orders;
D. Revoking building permits; or
E. Withholding or revoking certificates of occupancy.
1-1.11 Effective Date.
Provisions of this ordinance shall become effective 90· days from passage of this
ordinance.
.
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CALCULATION OF MPDU SALES PRICE
ITEM .
NUMBER DESCRIPTION COST
1. Direct construction cost (from page 1) $49.588
2. Direct land development cost (from schedule) $10.815
a. Water and sewer house connection fees $2.400
b. Fire Sprinkler System Installation Cost $1.850
.
3. Subtotal (1 + 2) $64.653
4. Construction fmancing:
a. Construction loan fmancing expenses:
1) Interest rate =Prime rate + 2 pts. = 8.5+2=10.5
2) Construction loan rate x average take down
rate x length of loan = Adjusted rate
3) Construction financing costs = Adjusted rate x
75% of sales price
4) Calculations: (#1) 10 x 50% x 9/12 x 75% = 2.95% $2.559
b. Construction loan placement fee:
1) 2% x 75% of sales price 1.5% $1.301 .
5. Legal and closing costs ...
3.5% of sales price 3.5% $3.035
6. Marketing and sales commission
4.5% of sales-price - 4.5% $3;904
7. Pre-development allowance and contingencies
5% of sales price 5.0% $4.336
8. Builders overhead allowance 8.0% $6.938
9. Subtotal of percentages 25.45% $22.072
10. a. Soft cost total 25.45% (Percentage total of 4 thru 8)
b, Inverse Ratio .7455% (100%.. 2,545)
c. Price = subtotal (3)=64,653 $86,725
b .7455
11. Cost of architectural compatibility (from pg. J) $3,755
12. MPDU sales price $90.480
.
2
. .'
. Inclusionary Zoning:
, A General Description
i
,
A. The Basic Approach (all specific figures are forillustration; other numbers could be used)
1. ach builder/developer must construct 15% affordable residential units (ARUs for
s¡hort) i
a) Developments under a certain size (say 20 units) have the option of making a
payment in lieu <¡>f constructing the required number of affordable residential
units. i
tj) Developments u,ndera certain size (say 7 units) would notbe affected by this
I requirement. i
2. Ir return, the builder/developer is granted a density bonus (say 20%) beyond what
qrdinances wouldo~herwise allow, to permit recapture of expenses of constructing
tre affordable units~
3. CDwner,.occupied units
j) A maximum sales price is set (based on construction, finance, and other costs
ofproduction and sale)
I) Buyers must be!eligible based on income
) Re-sale ofthe u:nitis restricted
(1) For 10 years (or less?)
(a) Units can ~ere-so1d only to eligible buyers
. (b) Unit mustsell for less than a "maximum" sa1és price
I
(i) Original price, adjusted for inflation (CPI), plus fair-market value of capital
improvements
I
(2) After 10 year9'
(a) Unit can sell above the maximum sales price, with 50% of the excess (capital gain)
goingto th'e seller and 50% going to a housing opportunity fund (to be used by the city
to create more affordable housing).
,
4. ~ental Units i
i) A maximum ren,t is set (based on construction, finance, and other costs)
(1) For 20 yearsi
~) Renters must b~ eligible. based on,income
B. Ad inistration (after final passage of the affordable housing ordinance)
,) Framework for administration
(1) Usual procedures would be administered by city planning commissions and related
city staff. I
(a) Approve development plans (including 15% ARUs)
(b) Oversee exceptional cases (eg,environmentally sensitive areas, etc)
I
(2) Some decisions need to be made by some group at a regional level, to ensure that
the efforts in ,the 5 cities don't "grow apart" over the years
(aY Decisions '(to be updated twice a year):
(i)Sét stahdards of eligibility for potential buyers/renters (these will change as incomes
change over time)
(a) SOme of the requirements and definitions can bé tied to publicly accessible
dcha (eg, from HUD) that is regularly updated by government agencies.
(ii) Set ma'ximum prices/rents for ARUs (twice ayear?)
. (b) Possible ~tructure: a 5-çity committee, chaired/convened by a regional housing agency,
e.g., Paulipe Carlson and the Central MN Housing Partnership
I
i 1 03/14/2001
I
' 'I
.
.
.
r i"fy of St. .Joseph
-
.college Avenue NJ
P.O, Box 668,
St. Joseph, MN 56374
(320) 363-7201
Fax: 363-0342 EMORANDUM
I ,
CLERKI ~o: City COuncil !... ... d
ADMINISTRATOR
Judy Weyrens rom: Chad A. Carl~on, Planning Commission Secretar ' ,,~
Date: 3/30/01 i
I . I
MAYOR E: Planning Commission Meeting Info
Larry J. Hosch ,
COUNCILORS isters of St. Benedict
Bob Loso rhe Sisters are proposìngto reconstruct Chapel Lane, which will serve as the main entrånce
Cory Ehlert ~ the Monastery. I ha~e. enclosed a copy of the proposed improvements to the entrance.
Kyle Schneider he Planning Commission will be reviewing the site plan on Monday, April 2nd. The City
Alan Rassier ~ouncil will be receiv~ng a recommendation from the Planning Commission regarding the
rac! to the parking spaces on MinnesotaStreeL [will provide Councilor Rassier with the
. lanning Commission',s recommendation in writing to present to the City Council on April
Sili :
. I
Many issues have been addressed and resolved by City Staff prior to this meeting. The items
,
. are as follows: I
I
,
1) Dick Taufenhas r~viewed the plans and confirmed there will be no impact to any City
utilities in the areå. However, there is one decorative street lamp that will have to be
relocated, as wel1~s an address sign and one other street sign. Mr. Taufen has stated that
the.relocation oftl1ose items should not be an expense ofthe City. City Staff does agree.
2) The project does eliminåte two parking spaces on the east .side of the entrance.
However, the Ci~·gains a parking space Qn the west side of the entrance. Therefore,
there is a net loss of one parking stall. The Police Chief has reviewed the plans and has
no concerns. ThelPolice Chiefis going to require yellow striping on each side ofthe
entrance to prohi~it parking up to the corners ofthe entrance for safety reasons.
3) Stearns County Highway Department has reviewed the plans. The County requires at
least 320 feet between acc.esses on a county road The distance between 2nd Avenue and
Chapel Lane is approximately 186 feet. The County has drafted a letter stating their
position. This is attached to the site plan.
In addition to the redlsign of the entrance, they are doing other improvements within the
campus. . The Planning Commissi()nvvillbe approving the site. plan and make a
recommendation to the Çity Council regarding the parking space that will be IQst. If you
wish to get a visual idea of the improvement, the contractor has painted the exact location of
the entrance on site. I encourage you to take a look.
,
,
I
. If yOU have any questions about the agenda, please . give me a call. Thank you..
I
¡
I
¡
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,
I
1 ,
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¡
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I
APR 02 '01 10:10AM STEARNS COUNTY HIGHWAY P.2/2
I
.. C 0 U. N T Y OF STEARNS
, Department of Highways
, PO Box.246...St·Cloud,·MN···56302
(320) 255~6180.FAX(320).255-6186
0
,
MITCH!LL A.IANDERSON, P.E. Date: April 2, 2001
Highwdr Engine.r
ROBERT ~. KOZEL. P.E. City of St. Joseph
Ant, High~Errginllr
I
, JODI TEICH
Asst.. High~ay EngÎfller
SUbject Entrance ~rmit Request onto CSAH 2 at C~apel Street
I Chad,
Thank you for the opportunity to comment on the requested access onto
CSAH 2. An entrance permit and possibly a utility permit will need to be
submitted to this department for this proposed access.
The proposed divided median: any signing and/or landscaping will need
to be kept outside the county right-of-way. Details of the entrance
. geometrics will be dealt with during the entrance permit proce~s.
Please submit a plan along with your entrance permit. I have no strong
objections to modifying the Chapel.8treet access as indicated on the
preliminary plan.
If you have any questions please contact me.
Sincerely
-?J!~ (j. t{~ ~/f;{l1(
Robert H. Kozel. P .E.
Assistant County Engineer - Maintenance/Operations
.
'$1HW "Afflrmllrive Action / Equal
¡
.
.
.
. College oflSaintBenedictlSaint John's University
,
Senior Farewell Proposals
,
Ian A: Event at 'Del-Win Ballroom Until 2 a.m./BarsClosed
· Senior Farew~1l held at the Del-Win from 9:00pm - 2:00am.
· Alcohol proviþed by the Del. Win via a cash bar.
· CSB/SJU do 'tot provide any monies for the alcohol.
· Bars in downtown are closed.
Benefits of PlEin A:
· Offers a similar senior event to last year's event.
I
· Provides the .graduating class with a senior-only event.
· Elimin~tes need for students to return to downtown for last call in bars.
I
· Reduces the number of juniors present downtown without the bars.
I
Ian B: BBQ in St. Joseph/No Event at Del-Win BallroomIBars Open
· Senior Farew;ell provides food on College A venue from 9:00pm,"" 12:30am.
· Background wusic provided by DJ (will need to get a noise permit).
· CSB/SJU de) ~1()t provide any monies for the alcohol.
· Block off CoIÌegeAvenue until crowds dissipate.
. · Bars remain Òperi and provide alcohol as on any other weekend night.
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Benefits ofPlanB:
· Offers ja barbeque in place of cash bar offered at last year's event.
· providjts the graduating class with a place to gather downtown outside of
bars.
· Elimin:ates the need to compete with bar closing.
· Provides food to offset alcohol consumption.
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Ian C: Event at[Del-Win Ballroom until Last Call1Bars Open
· Senior Farewell at the Del-Win from 9:00pm - 12:30am.
· Alcohol provided by the Del-Win via a cash bar.
· CSB/SJU do pot provide any monies for the alcohol.
· Block off College A. venue until crowds dissipate.
· Bars remain þpen and provide alcohol as on any other weekend night.
Benefits of Plån C:
· Acknqwledges the reality that students will return downtown for bar
closing.
· Eliminates the need to spend lots of financial resources on prizes.
· Provides a senior-only event.
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3/26/01 I
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.j: Co-Ioca ion in Right-of-ways I
. e,: 3/29/01 ~3755 AM CÆntral, Sla~dard TIme
From: jscherer rajhan.com (John Scherer)
To: JWeyrens1@AOL.com i
CC: bZ¡erden@rajran.com (Barbara zjer1en), jbettendorf@sehinc.com
Judy, I had an op þortunity to pullout mYlold file on this matter. In
1997, . the le9iSlar passwä stalule ..regUlalingrig~t~I-Way use.. This
was largely in res onse to issues arising in the telecommunication
industry. .:
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The ordinance, in a general sense,providedthattowns and cities could
not restrictutilitie from using their ROW, but could implement a permit
~ystem and p,aclcertain requirementsqn the u~e, Although the statute is
not specific on th issue of colocation, theoretically, colocationcould
be made a part ~ the penniUing process, with some type 01 ra.ew system
to determine if co ocation if feasible. i
We currently ha an excavation ordinanbe which addresses many of the
issues raised in tre statute (Le., insuran'ce, bonds, restoration). If
the council in so inclined, Joe B. and I could undertake a review of the
current ordinance to make sure it. is con~istant with the statute, and
incorporate a Pless to encourage,colopation 1 will wait lor further
direction. ¡
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----------------------- ~eaders. ----------------[--------
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Date: Thu, 29 Mar 2001. 07:37:16 -0600 I
From: John SCher,er<jSCherer@rajhan.cpm>
To: JWeyrens1@~OL.com 1
cc: Barbara zjerdfn<bzierden<Q2rajhan.qom>, jbettendorf@sehinc,com
Subject: Co-location in Right-of-ways I
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Thursday, March 29,2001 America Online: Jweyrens1 Page: 1
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~RajkOWS~
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P.O. Box 1433 July 13, 2000
s:. c;ouc, MN
Ms. Cari Schmidt
320-25'-1055 Clerk Administrator for City of St. Joseph
Tali ;:ree 800-445·9ó17 21 First Avenue Northwest
éax 320-25',-5896 P.O. Box 668
S1. Joseph, MN 56374
rajhan@cioudnet.com Re: Joint Trenching in Right-of-Ways
Our FileNo. 20390
Dear Cari:
Last month, you asked me to provide the City with some direction regarding the issue of
joint trenching in public right-of-ways. As you are probably aware, the location of
. utilities within public right-of-way was codified under Minnesota Statutes Chapter 237 in
1997, The statute provides two ways in which a city may restrict the placement of
telecommunication equipment and facilities within a public right-of-way.
One method that the City could consider is the establishment of a permit requirement by
ordinance and imposing replacement conditions upon each permit. I believe that there is
some limitation as to the City's authority to direct placement. Placement must take into
Frank J. Rajkowski .. account the current and anticipated uses of the right-of-way, and the distinct engineering,
Gordon H. Hansmeier construction, operation and maintenance characteristics of each type of use. The rules
adopted pursuant to the statute state that the city cannot unreasonable restrict the
Frederick L. Grunke replacement of utilities in the nontraveled portion of the right-of-way. Any restriction
Thomas G. Jovanovich- must b~ r~asonable a.r.d related to t!le interest of the city in protecting its right-of-way.
John H. Scherer' Therefore, trees may fall victim to a balancing of interests.
Paul Ä. Rajkowski' The second method to be considered is by establishing a "high density corridor", This is
Kevin f. Gray done by designating a portion of the right-of-way as a high density corridor which would
subsequently require telecommunication users to locate their facilities in a conduit system
William J. Cashman or other common structure. This provides the City with a higher degree of control, but
RicnardW. Sobaivarro there is a specific statutory procedure which must be followed before a high density
Lotle R Hansen corridor may be designated. The procedure requires a need and opportunity analyze, a
finding that a designated portion of the right-of-way is about to be congested, and that a
Patrick J. Larkin high density corridor should be established. These findings are made after a public
. P. Farrell hearing and the development of a cost study allocating the cost of building and
maintaining the corridor. Any party providing utility service in the right-of-way has the
Susan M. Dege right to appeal the adoption of the cost study. This would only apply to
telecommunication facilities. Cable, gas and electric facilities are excepted.
Frank) Rajkowskl and W Sobalvarro are admitted to prai;tice in North Dakota, Gordon H. Hansmeier in North Dakota and Wisconsin, Paul A Rajkowski in Wisconsin and William) Cashman in South Dakota_
"Member of Ameman Board of Trial Advöcates, ·Qualified ADR Neutral.
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July 13, 2000
Page Two
This would be a procedure typically used only for a specific street right-of-way. It would be
impractical to designate every area within the city as a high density corridor.
Chad recently asked me to take a look at a model right-of-way ordinance drafted by the League of
Cities. AlthoughSt. Joseph has long had an excavation ordinance relating to right-of-ways,the
City has not drafted a right-of-way use ordinance pursuant to the 1997 statute,
If the. City wants to proceed with adopting some type of right-of-way ordinance, we may want to
look at using a pennitting procedure as a basis for setting reasonable guidelines to require
collocation of utilities. The other alternative would be to encourage utilities to seek collocation
by "gentlemen's agreement" as St. Cloud is apparently doing at the present time.' I believe that
the designation of a high density corridor is impractical and is not an option to be considered.
Carl, why don't you and Chad talk: about the right-of-way ordinance issue and let me know if you
would want me to make some specific recommendations to the Council on this issue. I have some
additional information regarding the ordinance that we. presented at a seminar to local townships .
which lean send out for their review and consideration.
Very truly yours,
RAJKOWSKI HANSMEIER LID,
lliSlbaz
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. itgbf5t..Joseph
25 College Avenue N
P.O. Box 668,
St. Joseph, MN 56374
(320) 363-7201
Fax: 363-0342 MEMORANDUM
CLERKI To: City Council i îft
ADMINISTRATOR From:. Chad A Car ,I son, EDA DirectorC' ..
Judy Weyrens I
Date: 3/30/01 I
MAYOR ·RE:·· Roske PropertY- Purchase Offer
Larry J. Hosch
COUNCILORS I have received a purchase offer on Lot2,B1ock 2 of the Roske Addition (please see
Bob Loso enclosed map). After ~fewweeks of negotiations, Joseph Styles has agreed to a purchase
Cory Ehlert price of$L50 a squar~ foot. The total purchase price is $103,890. I will give youa brief
Kyle Schneider history. on how Joe Bethtold, Larry Hosch and I came to agree to this price.
Alan Rassier ,
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The Roske Property h~d four parcels· available for sale. I took the revenue from the two
previous sales and aPBlied the revenue against the original cost of the property and
improvements. The City and Township were carrying a deficit of $128,593. Then I took the
square footage total o~ the remaining two lots and divided that figure into the deficit amount
. to come up with abreakeven cost per square foot. The breakeven cost per square foot came
to $1.48 '
Land & Imprdvements............ $424,144
Previous Sale~........ ................. $295,551
Deficit Amount... ....... ............. $128.593
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Square Footage Remaining..... 86,684 sqft
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Breakeven. C dst....................... $128,593/86,684 sqft= $1.48
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We startedthenegoti~tions at $1.75 per square foot. Mr. Styles initial counter offer was
considerably lower thên the original asking price. After analyzing the counter offer, Joe,
Larry and I met again and determined the bottom line to be $1.50 per square foot based on
the calculations above'. Mr. Styles agreed to that price. The St. Joseph Township Board met
on March 26th and. approved the sale of the property at $1.50 per square foot. With this sale,
the City and Township have an investment of$26,136 intothe Roske Property. If the City
and Township chooses to sell the remaining lot south of the fire hall as the residentiallot, the
remaining cost shouldibe covered. Thus, the. fire hall land would be atno cost to the local
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umts 0 government. i
If the City Councilagfees to the sale, I would suggest handling the closing the same waywe
did with the First Stat~ Banksale. The City would prepare the c1osingdocuments.'YithJohn
. Scherer and provide ap abstract. The purchaser would be responsible to recordthe.sale. I
would suggest discussing this with Judy to ensure this is cost effective.
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. tage #2
: ity Council
tn issue was discusse(I involving the utility easements around this lot. There currently
xists a ten foot utility leasement around three sides of lot. Mr. Dick Taufen has expressed
ome concern regarding access to a manhole that is located at the Northeast corner of Outlot
. His concern center~d around the width of the easement and availability to get equipment
o this area.. Access would occur from CR #133, but there appears to be some existing pine
rees that may impede any access at this time. Access could also.be gained from the
sementsouth of the bank.
rhe City Council can choose to increase the width of the south easement, but I would.
aution a large increase. As you can see, the width of the lot is very limited. The widest
point is on the west pr<;>perty line at 155 feet and narrows as you go east. With the 10 foot
easement on the south lot line and a 20 foot setback from the highway lot line, the buildable
tpace is only 125 feet )Vide. Increasing the easement area on the south lot line may make
onstruction on this lo~difficult and jeopardize the sale. I would suggest waiting until a
~evelopment plan is s~bmitted and work with the owner to gain access to thìs area ITom
nside the lot. Just something to think about as you consider this issue.
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inally, Stearns CountY has confirmed access to the property ITom County Road #133. I
. ave attached a copy ~fthe letter to this memo.
am not able to attend;the City Council meeting on the Sth. If you have any questions, please
contact me by WedneSday prior to the City Council meeting. Thank you.
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COUNTY OF STEARNS
. Department of High ways
PO Box 246 - 8t Cloud,MN 56302
(320) 255-6180 -FAX (320) 255-6186
MITCHELLA. AN~ERSON, P.E. March 26, 2001
Highway E¡i"'''
ROBERT KO EL, P.E.
A,,,. HighWayrgin", ,
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JODI TE CH ¡
A,,,. Highway rgin", ,
Chad:Carlson
City Óf St. Joseph
PO Box 668
St. Joseph MN 56374
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RE: Roske Addition, Lot 2
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Dear þhad,
. As we discussed, Steams County win permit an entrance for Lot 2 onto Old
County Road 13 3 provided the following provisions are met:
1) The entrance- is less than30feet in width.
¡ 2) The entrance is located as close to the south lot line as possible.
The property owner will still need to apply for an entrance permit through
Stearh.s County as long as the road is within our jurisdiction.
As YQu are aware, Stearns County is planning to turnthis portion of County i
Road! 133 back to the City of St. Joseph in the near future, most likely as soon
as the construction project has been completed. When this happens the County
will r~tain access control on this specific portion of County Road 133 back to a
line IÇ>cated approximately 170 to 180 feet south of the centerline of eastbound
CSAH 75. I have attached a map shováng this area of access :control for your
reference.
If yo~ have any questions or comments please feel free to contact me at
,
(320)255-6180.
Sinc~rely,
,
, /~;f1Jt;~- :J--- ~~cJ--: .,-
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. ~¡rVMitchell A. Anderson "
.. Ste" County Engineer
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enclosure
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¡ "Affirmative Action / Equal Opportunity Emplowt:
#875-8898 i
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LABOR AGREEMENT BETWEEN THE
CITY OF ST. JOSEPH
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AND
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AMERICAN FEDERATION FOR STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFLCIO
An eXclusive representative of the Employees of the City ofSt. Joseph
,
ARTICL I PURPOSE OF ¡THE AGREEMENT
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This agreemen~ is entered into as ofJanuary 1,2000, between the City of St. Joseph, herein
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after called the l"Employer",and the American Federation for State, County and Municipal
,
Employees, AF¡LCIO herein after called "AFSCME". It isthe intent and purpose of this
agreement to:
1.1 Establish this Agreement's interpretation and/or application; and
1.2 Place if written form the parties' agreement upon terms and conditions of employment
for the 'duration of this Agreement.
ARTICL 2 RECOGNITION
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2.1 The E~p1oyer recognizes AFSCME as the exclusive representative for all employees of
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the CitY of St. Joseph who are public employees within the meaning of Minnesota
. Statute! 179A.03, Subd.14 excluding supervisory, confidential, and essential employees
of the Police Department.
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2.2 The E~p10yer shall not enter into any agreement with the employees coming under this
jurisdiqtion, either individually or collectively which in any way conflicts with the
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terms ~nd conditions of this Agreement
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2.3 The Erhp10yer recognizes the Union as the representative for all employees identified in
2.1 aß(~ will negotiate wages for all new bargaining unit positions.
ARTICL 3 DEFINITIONS
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3.1 AFSCME: American Federation of State County and Municipal Employees, AFLCIO.
3.2 AFSC¥E Member: . A member of the bargaining unit covered by this agreement.
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3.3 Employee: A member of the exclusively recognized bargaining unit.
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3.4 Regular Employee: Employee who has completed the probationary period,
3.5 Probat~onary Employee: Employee who has not completed the probationary period.
3.6 Employer: City of St. Joseph
e ARTICL 4 EMPLOYER i}UTHORITY
4.1 The EtpIOyer~~t~ins the full.and unrestricted .right to ~perate and manage all
manpower, facIlIties, and equIpment;· to establIsh functIOns and programs; to set and
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amend budgets; to determine the utilization of technology; to establish and modify the
organizational structure; to select, direct, and determine the number of personnel; to ·
establish work schedules, and to perform any inherent managerial functions not
specifically limited by this agreement.
ARTICLE 5 EMPLOYEESECUŒUTY
5,l AFSCME may designate employees from the bargaining unit to act as stewards,
negotiators and alternates and shall inform the Employer in writing of such choice and
changes in the position of steward and/or alternate.
5.2 There shall be no discrimination, by the Employer or AFSCME against any employee
because of age, sex, race, color, disability, religious or political belief, or membership,
or non-membership in AFSCME.
5.3 For such employees as authorize in writing, the Employer shall deduct from the first
pay check of each month an amount equal to the regular monthlyAFSCME dues and
shall be remitted as directed by AFSCME.
5.4 The Employer shall make space available on the employee bulletin board at the unions'
expense for posting Union notice(s) and announcements.
5.5 Union representatives shall have access to the premises of the Employer at reasonable
times and subject to reasonable rules in connection with official Union business, ·
ARTICLE 6 EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE
6.1 DEFINITION OF A GRIEVANCE
A grievance is defined as a dispute or disagreement as to the interpretation or
application of the specific terms and conditions of employment, as outlined in this
agreement.
6.2 PROCEDURE
Grievances, as defined by Section 6.1, shall be resolved in conformance with the
following procedure:
Step One:
An employee claiming a violation concerning the interpretation or application of this
agreement shall, within 14 calendar days after such alleged violation has occurred, or an
Employee reasonably could be expected to be aware of it, present such grievance to the ·
Clerk/Administrator. The Clerk/ Administrator or. Employer representative will discuss
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and gi~e an answer to such Step 1 grievance within seven (7) working days after
receipt! A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in
· writin~ setting forth the nature of the grievance, the facts on which it is based, the
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provisipns of the Agreement allegedly violated, the remedy requested, and shall be
appea1çd to Step 2 within seven (7) working days after the Employer's representative's
final artswer in Step 1. Any grievance not appealed in writing to Step 2 by AFSCME
within said seven working days shall be considered waived.
Step 2 i
If the @'ieved Employee fails to be satisfied with the answer received, the grievance
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shall be reduced to writing by the employee and/or the Union Steward and shall be
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forwar?ed by the Union Steward to the grievant's supervisor no later than (5) five
working days from the date of the supervisor's answer. A 2nd step meeting shall be
scheduled seven (7) work days from receipt of the written grievance in an effort to
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resolv~ the grievance. The meeting shall be attended by the supervisor (and
Administrator, if appropriate), the grievant (s), the steward and/or anotherUnion
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Officia~. The parties will use their best efforts to make sure thatnecessary infonnation
used a~ the basis of the grievance/answeris available at the meeting. The parties will
attempt to resolve the issue at the Step 2 meeting. However, if it is not fully resolved,
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· the CitY shall make a written reply to the union within ten (10) working days from the
date of ¡the 2nd step grievance meeting. Discharges, however, shall be reduced to
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writin~bythe Employee and./or the Union Steward and forwarded by the Union
Steward to the appropriate supervisor no later than five (5) work days from the date of
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discharge.
Step 3 :
If appefl1ed to· Step 2, the grievance shall be submitted in writing to the City Council.
The Ciþ Council shall consider the grievance at thenext regularly scheduled meeting
(grievahce must be received at least seven (7) days before the meeting to be included in
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the agehda). At the meeting either the Employee or AFSCMEmay make whatever
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presentation deemed appropriate tothe City Council. Within ten (10) days of the
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meeting, the City Council shall issue a written answer to the grievance. A grievance
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not resflved in Step 2 may be appealed by AFSCME to Step 3 within ten (10) days of
the iss1anceofthewritten decisions by the City Council. Any grievance not appealed
by AFSCME within ten (10) calendar days shall be consid~red waived.
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Step 4 i
· A grie~ance unresolved in Step 2 and appealed to Step 3 by AFSCME shall be
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submitted to the Director of Mediation Services for mediation, subject to the provisions
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of the Public Employment Labor Relations Act, Minnesota Statutes Chapter 179A. If
either party petitions for binding arbitration stating that an impasse has been reached,
and the Director determines that further mediation would serve no purpose, the Director .
shall certify the matter to the Minnesota Bureau of Mediation Services for binding
arbitration, in accordance with Minnesota Statutes Chapter 179A.
6.3 WAIVER
If a grievance is not presented within the time limits set forth above, it shall be
considered waived, absent extraordinary circumstances. If a grievance is not appealed
to the next step within the specified time limit or any agreed extension thereof, it shall
be considered settled on the basis of the Employer's last answer.
6.4 EXPENSES
Any costs or expenses incurred in conjunction with a mediation or arbitration
procedure, shall be borne equally by the Employer and the Employee, with each paying
one-half of the costs or expenses incurred. Each party shall be. responsible for their own
attorney fees with regard to any grievance procedure.
6.5 EXCLUSIVE REMEDY .
This procedure shall be the sole and exclusive means of processing a grievance.
ARTICLE 7 HOURS OF WORK
7.1 The Employer shall be the sole authority irt determining the work schedules.
7.2 The normal workweek shall consist of five (5) days, eight (8) hours per day, Monday
through Saturday, and totaling 40 hours. The normal work year shall consist of2080
hours.
7.3 Work schedules shall be posted one (1) week in advance, subject to change due. to
emergency circumstances. "Emergency" circumstances relate solely to health and
safety issues.
7.4 An employee shall be granted two (2), fifteen (15) minute rest breaks each day. Rest
breaks will be scheduled in mid-morning and mid-afternoon. Break/rest periods shall
not be combined to compensate for late arrivals or early.departures.
7.5 If an employee works longer than four (4) hours, they will be given a minimum of one-
half hour unpaid lunch period. The time when lunch periods are scheduled varies
among departments, depending on the needs of each department. .
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7.6 An em~loyee is expected to take their allotted time for lunch. They are requested not to
· perfoi any work during their regularly scheduled lunch period, unless specifically
requestyd to do so by the supervisor, In that event, the lunch will be rescheduled,
ARTICL 8 OVERTIME AND PREMIUM PAY
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8.1 So far ~s possible, Employees shall receive approximately the same amount of
scheduled overtime in anyone year.
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8.2 If a "noll-exempt" employee performs overtime work, they will be paid one and one-
half (1 \12) times their regular hourly wage for anytime over eight (8) hours per day or 40
,
hoursp~r week that an employee works. If during that week, they were away from
their job because of a job-related injury, jury duty, scheduled vacation, paid sick leave,
paid ho1iday or funeral leave, those hours not worked will be counted as hours worked
for the purpose of computing eligibility for overtime paY7
8.3 Occasi6nallyan employee may be asked to return to work after they have left
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the prel~Üses for the day. If this occurs an employee will be paid at a minimum rate of
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two hoJrs,calcu1ated at one and one-half (1 \12) times the employee's regular hourly
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wage. Employer will require the employee to be on the job for a minimum period of
. two hot¡Ts upon call back.
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· 8.4 Mainte~ance employees scheduled for weekend duty shall be paid, for a minimum of
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two hoJrs, calculated at one and one-half ( 1 \12) times their regular rate of pay.
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Emploxerwill require the employee to be on the job for a minimum period of two hours
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upon ca,ll back.
8.5 Overtime work performed which is compensated for by time and one half off, in lieu
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ofover~ime shall be called compensatory time. It may be taken in hourly or half hour
increments. Hours earned after the maximum of 40 is reached will be paid out in
dollars fS earned in the pay period it was earned in.
8.6 For pu~oses of computing overtime compensation, overtime hours worked shall
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not be pyramided, compounded, or paid twice·for the same hours worked.
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8.7 Fiscal I?ay period - Bi-weekly (26 Pay Periods per year). Payday is normally
every other Wednesday for service performed for the pay period ending the
previods Thursday at 12:00 midnight.
ARTICL 9 HOLIDAYS
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9.1 The following days shall be paid holidays for regular employees
· New \"ears Day January 1 st
Martin Luther King Day 3rd Monday in January
Presidfnts Day 3rd Monday in February
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Good Friday 12 day plus Yz day floating
Memorial Day Last Monday in May
Independence Day July 4th ·
Labor Day I st Monday in September
Veterans Day November lIth
Thanksgiving Day 4th Thursday in November
Day after Thanksgiving 4th Friday in November
Christmas Eve (1/2 day) December 24th (12:00 noon)
Christmas Day December 25th
9.2 If the holiday falls on a Saturday, the holiday will be observed on the preceding work
day; if the holiday falls on a Sunday, the holiday is observed on the next workday,
9,3 If Christmas falls ón a Saturday, Sunday or Monday the Christmas Eve holiday and
Christmas holiday will be observed as follows:
If Christmas fall Christmas Eve is Christmas is
on: observed on: observed on:
Saturday Thursday Friday
Sunday Friday Monday
Monday Friday Monday
904 Employees required to work on a holiday shall be paid one and one half times their
regular rate of pay for all hours worked on the holiday. ·
ARTICLE 10 VACATIONS
10.1 Regular Employees shall earn vacation benefits as follows:
a) One year of service - 40 hours
b) Two through four years of service - 80 hours
c) Five through nine years of service -- 120 hours
d) Ten through twenty years of service -160 hours
e) Twenty-one to twenty-five years of service, an additional eight hours of
vacation for each year of employment will be accrued with a maximum of 200
hours
10.2 Vacation hours will be credited each pay period, prorated on the schedule outlined in
section I 0.1.
10.3 Vacation hours may be taken in.increments of not less than one half hour.
lOA If an employee is eligible for three (3) or four (4) weeks of vacation, they may take a
maximum of two (2) weeks at one time with written approval from the supervisor is ·
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receive'd in advance,· Employees eligible for 120 hours or more of vacation shall also
be req~ired to take at least one block of five consecutive vacation days.
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10.5 If an employee is on an approved unpaid leave of absence for less than thirty (30)
days, their vacation eligibility will not be affected; should the leave extend beyond
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thirty (30), vacation time will not continue to accrue.
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10.6 If a CitY paid holiday falls during a scheduled vacation period, an employee will riot be
charged a vacation day for that holiday.
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10,7 At an eÌnp10yees option, employees leaving employment shall be compensated for
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vacatiop leave earned and unused to the date of separation by lump sum or may request
to use 'iacation accrued as time off. .
10.8 Employees are allowed to carry forward the next calendar year, a maximum of eighty
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hours dW) vacation hours.
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10.9 Vacatidn preferences shall be designated by March 30, and seniority shall govern in the
case oficonflict. Employees shall schedule at least eighty (80%) percent of their
vacation time by May I sl of each year.
10.10 An employee deprived ofa vacation or any part thereof due to an emergency, shall be
compet).sated in pay for the vacation time lost, or be allowed the vacation time taken at
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a later date on approval ofthe Employer, at the Employer's discretion. Regular part
· time (npt temporary or seasonal) employees shall earn vacation benefits on a pro rata
basis (~ust work a minimum of 30 hours per week)
ARTICL· 11 SICK LEA VE j
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11.1 Sick L~ave with pay shall be earned by each regular employee on the basis of eight (8)
hours for each month of service.
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n.2. Sick U:avemay be accumulated up to a maximum of seven hundred and twenty hours
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(720). jWhen an employee hired prior to May 1,2001 has reached the maximum
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accumulation of sick days, slhe will be paid for eight hours for ea.ch month that sick
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leave i~ earned but not used,
11.3 Employees may use their sick leave in increments of not less than one hour at anyone
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time. I
11.4 Sick 1e~ve may be granted for the purposes of visiting doctors, dentists or other
practitioners in their offices. This time may also be used fortending toa serious illness
suffered bya member of an employee's immediate family, in the event the illness
require~ their personal time and attention. For purposes of this section, immediate
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· family includes spouse, child, parent, or sibling living in their home. If another person
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can attend to the needs of an il1 family member, the employee is expected to fulfill their
duties as an employee of the City of St. Joseph.
11.5 If an employee is permanently disabled, any accrued sick leave shall be paid at the time ·
of the disability. Payment wil1 be equal to one half of the accrued sick leave balance,
11.6 If an employee is on an. approved unpaid leave of absence for less than thirty (30) days,
an employee's sick leave eligibility will not be affected. Should the leave extend
beyond thirty (30) days, sick leave time will not continue to accrue.
11.7 Upon retirement or termination in good standing and after three or more years of
service, Employees shall receive four (4) hours of pay for each eight hours of unused
accumulated sick leave.
11.8 Sick leave may be granted only for absence from duty due to personal illness, legal
quarantine, or death or serious illness in the employee's immediate family, and what
amount of sick leave that may be used for death in the immediate family and what
constitutes "immediate family" shall be a spouse, child, parent or sibling living in their
home.
11.9 If the absence is for more than three (3) days in duration, a medical certificate may be
required.
11.10 In order for an eligible Employee to receive sick leave, the employee must report prior
to scheduled work to the appropriate supervisor the reason for a proposed absence from ·
duty, and keep the appropriate supervisor informed of his or her condition of the
11.11 absence daily. An exception to this notification is a multi-day excuse from the doctor
submitted prior to the leave.
11.12 Claiming sick leave when physically fit except as provided by this Article may be cause
for disciplinary action, including suspension, demotion or dismissal.
11.13 An Employee may supplement benefits received under Workers Compensation up to an
amount equal to the difference between such benefits and the employee's normal pay.
Employees who receive Workers Compensation while being paid sick leave by the City
of St. Joseph will be obligated to report those check amounts to the City of St. Joseph at
which time an equal amount of money will be subtracted from the gross pay of the
employee's next pay checks before taxes and other deductions are made,
ARTICLE 12 FUNERAL LEAVE
12.1 An Employee shall be granted three days leave with pay in the event of a death in the
immediate family. (spouse, children, father, mother, spouses' parents,spouses' children
or legal guardian, brothers and sisters). ·
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12.2 An Employee shall be granted one day leave with pay in the event of a death of a
grandp~rent, spouses' grandparent, grandchildren or sibling or any member of the
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extend~d family with the supervisors approval.
12.3 An Employee may take up to one day without pay to attend funerals of other relatives
and friends. Vacation time may be used for this purpose. Employees may only use
funera111eave twice in one calendar year for this purpose.
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ARTICL 13 BONE MARROW
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13.1 An Employee working an average of20 hours or more per week, shall be entitled to a
paid 1e~ve of absence when undergoing a medical procedure to donate bone marrow.
The cofubined length of leave of absence to complete the procedures shall not exceed
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40 worf hours, unless the employee specifically agrees to a greater leave. The
emp10~er may require verification by a physician of the purpose and length of each
leave requested by the employee to donate bone marrow.
ARTICL 14 JURY DUTY
14.1 It is an employee's civic duty as a citizen to report for jury duty whenever called. If an
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employee is called for jury duty, the City will permitthem to take the necessary time
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· off. The City of St. Joseph will reimburse an employee for the difference between their
jury pay and their regular pay, not to exceed eight (8) hours per day for a maximum of
ten (10) business days.
ARTICL IS MILITARY LEAVE
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15,l EverylEmployee to whom Minnesota Statutes Section 192.26 or 192.261 applies is
entitled to the benefits afforded by those sections. The state law giving IS working
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days l~ave per year to National Guard and reserve personnel for training or when
called!into active duty is mandatory and applies to every city whether or not included
in the þrdinance. This section is included simply to make city employees and
employers aware of the fact that the State Law applies.
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ARTICLì 16 UNPAID LEA YES OF ABSENCE
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16.1 In the9vent it is necessary for an employee to be absent from work for reasons other
than sidk leave., funeral leave, vacation, jury duty or family and medical leave, a
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written[request for an unpaid leave of absence must be made at least fourteen (14)
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· ca1end~r days prior to the effective date of the leave of absence,
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16.2 Requested leaves of absence wil1 be granted only when such leave would. not affect the
services provided by the Employer, is recommended by the City Clerk/Administrator,
and is approved by the City Council. The approval of such requests is discretionary ·
with the City Council.
16.3 During an unpaid leave of absence employees will earn no compensation or
benefit.
ARTICLE 17 INSURANCE
17.1 Hospitalization and Dental Insurance.
The fol1owing benefits are provided to ful1 time regular employees and regular part time
(those working 32 hours per week or more, pro rated based on hours worked), as
defined and limited in the literature provided by the insurance company:
,/ Group Term Life Insurance
,/ Accidental Death and Dismemberment Insurance
,/ Major Medical and Surgical Coverage
,/ Medical Health Care Coverage
,/ Dependents Health Care Coverage
,/ Dental Insurance
,/ Long Term Disability Insurance ·
a. The Employer will pay 85% of the hospitalization, medical and dental premium
with the Employee paying 15% of the premium for full time regular and full
time/part time employees (those working 32 hours per week, pro rated based on
hours worked), their spouse and their dependents for contract years 2000 and
200 I. The Employer will pay 80% of the hospitalization, medical ánd dental
premium with the Employee paying 20% of the premium for full time regular
and ful1 time/part time employees (those working 32 hours per week, pro rated
based on hours worked), their spouse and their dependents for contract year
2002. Insurance shal1 become effective 30 days after date of hire.
b. In the event of termination of employment with the City of St.Joseph or loss of
eligibility to remain covered under the City group health insurance program, the
employee and their eligible dependents may have the right to continue coverage
under the City Health insurance program at their own expense.
c. Upon retirement, employees shall have the right to continue to be covered
under the City group health insurance program at their own expense. ·
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17.2 Life I~surance
a. ¡ All eligible regular employees of the City of St. Joseph are covered by the
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] City's Group Life Insurance, ata ratio of 80% paid by the employer and 20%:
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, by the employee. Spousal and dependent coverage shall be provided if the
coverage is part of the policy covering the employee. This insurance is payable
in the event of the employees death ITom any cause, at any time or place, while
they are insured. Payment will be made in a lump sumor in installments to the
beneficiary, as designated by the employee. An employee may change their
beneficiary whenever they wish by submitting the appropriate documents to the
City Office. Refer to the literature provided by theinsurance company for
details on life insurance coverage.
b. The amount oflife insurance provided for eligible employees shall be at least
17.3 Disability Insurance
a, All eligible regular employees of the City of St. Joseph are protected through
accumulated sick leave days for short-term disability if they are totally disabled
because of illness or accident that is not job related (not to exceed their
accumulated sick leave days). Long-term disability begins after 720 hours and
· is defined inthe literature provided by the insurance company. Total disability
means that an employee can not perform any position that the City ofSt. Joseph
has available, that an employee is qualified for and normally able to perform.
The City shall not be liable to an employee for the insurer's failure to pay a
claim.
b. The Employer shall provide all eligible employees with disability insurance as
per current policy which includes spousal disability at no cost to the employee.
c. Disability Insurance shall become effective 180 days after date of hire.
ARTICL 18 PROBATIONARY PERIODS, SENIORITY, and RESIGNATION
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18.1 . All ne'-Yly hired regular employees shall serve a six (6) month probationary period.
During! their probationary period, employees may be terminated at the sole discretion of
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the Employer. Termination during probation is not agrievab1e action.
18.2 Upon cbmp1etion of the probationary period, employees shall become regular
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Employees with the meaning of this· Agreement and shall have seniority dating from
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the beginning date of their continuous employment.
· 18.3 In the ~vent ofa layoff or recall, classification seniority shall govern provide that no
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regular!Employee shallbe laid off while probationary employees
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are employed.
18.4 The Employee shall provide at least fourteen (14) calendar days written notice of an
intent to resign, specifying the termination date, and reason for resignation. Failure to ·
provide such notice may mean loss of termination benefits due under this Agreement,
excluding the event of death, illness and/or disability. An unauthorized leave of more
than three (3) working days shall be deemed to be a resignation without notice,
excluding the event of death, illness and/or disability.
18.5 If an employee was a regular employee and was laid off, they will be considered
a regular employee upon return to work, provided that they were not on layoff
for longer than two years. Employees who are laid off shall be placed on a recall list
for a period of eighteen (18) months. If there is a recall, employees who are still on the
recall list shall be recalled, in the inverse order of their layoff, provided they are
presently qualified to perform the work in the job classification to which they are
recalled.
18.6 When the Employer has determined that recall will be made and the number of
employees to be recalled, the Employer will recall senior employees. Employees who
refuse a recall from layoff to the position he/she held at the time of layoff will be
removed from the recall list. Employees may refuse a recall to a different job within
the City and such employees will then only be recalled to their original position. If an ·
employee cannot be promptly reached, the Employer's representative shall send a
certified letter (return receipt from addressee only required) to the employee's address
of record. If said employee does not report for work within ten (10) working days of
receipt of such notice, such an employee will be considered as having voluntarily
terminated,
18,7 If an employee is recalled to a position in a lower rated job classification or to a part-
time or a seasonal position, he/she shall have the right to return to the job classification
he/she held prior to being laid off in the event is subsequently becomes available. If an
employee is recalled to a lower rated job classification or to a part-time position which
is less that 75% full time, the employee shall have the right to refuse the recall and
remain on the recall list. The Employer shall not hire new employees in bargaining unit
positions as long as there are still employees on the recalllistwho are presently
qualified to perform the work in the affected job classification and who are willing to be
recalled to said classification.
18.8 Employees who are eligible for recall shall be given ten (10) calendar days' notice of
recall and shall be sent to the employee by certified or registered mail with a copy to the ·
Union. The employee must notify the Employer of his /her intention to re.turn within
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five (V working days after receiving notice of recall. The employee must be willing to
· reportiand to return to work within ten (10) working days following receipt of the notice
ofrec4ll. The Employer shall be deemed to have fulfilled its obligations by mailing the
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recall notice by registered mail, return receipt requested, to the mailing address
provided by the employee. It is the obligation and responsibility of the employee to
provi& the employer with hislher latest mailing address.
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IS.S Seniority shall be define~ as an employee's length of continuous service within the
bargaining unit since his/her last date of hire~
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lS.9 In the event of a layoff, a minimum ofa two week notice must be
provided; .
lS.lO The sehiority list, on the date of the Agreement, shall show the names of all
emp10iees of each department(City Office and Public Works) entitled to
seniori~.The employer will provide the Union with an up to date copy of the seniority
list. upon request.
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IS,ll An employee shall lose his seniority for the following reasons only:
A. i He/she resigns.
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B. i He/she is discharged, and the discharge is not reversed through the procedure
I setforth in this Agreement.
· C. He/she is absent for three (3) consecutive working days or four (4) calendar
days without notifying the employer, unless the employee is mentally or
physicallyunab1e to notify the employer. Uponreturn to work, the Employee
shall be required to show proof of such inability to notify the employer. After
such absence, the employer will send written notification to the employee at
hislher last known address that shelhe has lost herlhis seniority and herlhis
employment has been terminated. If the disposition of such case is not
[satisfactory, the matter may be referred to the grievance procedure.
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D. ! If shelhe does not return to work when recalled ITom layoff as set forth in the
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!recall procedure.
ARTICL 19 VACANCIES,N,EW POSITIONS, and PROMOTIONS
19.1 New positions and vacancies shall be posted on the employees bulletin board in each
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depàIirr1;ent, and employees shall have seven (7) calendar days.in which to apply.
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19.2 The senior employee applying under 19;1 who meet the qualifications as determined by
the Employer forthe position posted shall be offered the position. This section shall be
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grieveablebut not arbitratable.
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19.3 Qualification determination wì1l include satisfactory attendance and prior satisfactory
job performance.
19A Ifan employee refuses to accept a promotion to the job classification as he/she ·
requested, that employee will no longer be considered for promotion or transfer for that
job classification until he/she has resubmitted a request form.
19.5 Employee must have been in hislher current position for a period of no less than six (6)
months before any transfer/promotion is approved.
19.6 All approvals for promotion are. to be approved by the City Council.
19.7 When a vacancy occurs, the Employer has the authority to hire temporary employees or
temporarily transfer current employees while a search for replacement employees is
being conducted.
ARTICLE 20 DISCIPLINE
20.1 The Employer wì1l discipline employees for just cause only. Discipline shall be in one
of the following forms:
a) oral reprimand
b) written reprimand
c) suspenSIOn
d) demotion, or
e) discharge ·
20.2 Suspensions, demotions and discharges will be in written form.
20.3 Written reprimands, notices of suspension and notices of discharge, which are
to become part of an employee's personnel file, shall be read and acknowledged by
signature of the employee. Employees and AFSCME shall receive a copy of such
reprimands and/or notices.
2004 Employees may examine their own individual personnel files by appointment with the
Clerk! Administrator in the presence of a Union Steward,
20,5 Employees will not be questioned concerning an investigation of disciplinary action
unless the employee has been given an opportunity to have an AFSCME
representative present at such meeting.
20.6 Grievances relating to this Article and involving suspension, demQtion or discharge
shall be initiated by AFSCME in Step 2 of the Grievance Procedure, under Article 6,
ARTICLE 21 WAGES, REIMBURSEMENTS AND LONGEVITY
21.1 Wages
a. All Employees shall be paid in accordance with Schedule "A" attached hereto and ·
made a part of this Agreement.
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b, En;¡.p10yees shall move to their next step on the wage scale on their anniversary date
of employment as long as their performance evaluation indicates they are meeting
· o~ exceeding expectations.
c. Employer shall make deductions available under IRS Section 125.
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21.2 Annual performance evaluations are to be conducted by the immediate supervisor
within pO days of the employee's anniversary date. Wage increase shall be effective oh
the actita1 anniversary date of the employee.
21.3 Uniforms
a. All Employees of the Maintenance Department shall be provided uniforms
including the weekly laundry of such.
b. All Employees of the Maintenance Departinent shall be iequiredto wear and i
are allowed to purchase one pair of safety shoes per year with a maximum
compensation of $ 50.00 per year.
c. All Employees ofthe Police Department shall receive a clothing allowance of $
200.00 per year. The City shall provide the following basic uniform for new
¡ personnel: 3 shirts; 3 pants; 1 sweater; I nameplate
21.4 Longe~ity
a. All eligible· employees shall receive a longevity payment of $ 20.00 per year of
servIce.
· b. Employees shall be paid longevity in December of each year.
c. All current employees shall receive a longevity payment of $20.00 per year of
service. Effective May 1,2001 all newly hired employees shall not qualify for
this longevity benefit.
21.5 Reimbursements
a. i Meal Reimbursement - The City of St.Joseph shall reimburse any employee of
the City of St. Josephmeal expenses incurring while conducting authorized
business. Receipts must accompany all reimbursement requests, The
maximum compensation for meals is as follows:
1. Breakfast-- $ 6.00
11, Lunch-- $ 7.00
111. Dinner-- $ 12.00
b. Mileage - The City of St. Joseph shall reimburse any employee of the City of
St. Joseph for mileage expenses at the current IRS rate.
c. Lodging -The City of St. Joseph shall provide lodging expenses provided that
· the meeting/conference is more than one day induration.
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d. Parking Fees - The City of St. Joseph shall reimburse employees for parking
fees and toll fees provided that a receipt is submitted.
e. Commercial Transportation-'The City of St. Joseph shall reimburse an Official ·
for commercial transportation (air, taxi, rental car,etc, ) when need to attend
an authorized meeting, conference, workshop out of the area. If air
transportation is required the most reasonable flight patter will be arranged.
First Class travel will not be reimbursed.
ARTICLE 22 RETIREMENT CONTRIBUTION
22.1 The Employer shall contribute to PERAJoreach employee as required by
Statllte~ the Emp10ýeesshall contribute a.srequiredby Sta.tute.
ARTICLE 23 PERSONNEL POLICY MANUAL
23.1 Where. the Collective Bargaining Agreement conflicts with the Personnel Policy
Manual, the collective Bargaining Agreement shall govern. Other wise the Employees
shall be subject to the terms and conditions of the Personnel Policy M:mual.
ARTICLE 24 WAIVER
24.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations ·
regarding terms and conditions of employment to the extent inconsistent with the
provision of the Agreement, are hereby superseded,
24.2 All agreements and understandings arrived at by the parties are set forth in
writing in this Agreement for its specified term. The Employer and the Union
agree that only upon consent of both parties may this agreement be opened
during its life for purposes of negotiations on terms and conditions of
employment covered by this Agreement or those not specificálly referred to or
covered by this Agreement~
ARTICLE 25 SAVINGS CLAUSE
25.1 The Agreement is subject to the laws of the United States, the State of Minnesota and
the City of St. Joseph. In the event any provisions of this Agreement shall be .he1d
contrary tolaw by courtofcompetent jurisdiction from whose final judgement or
decree no appeal has been taken within the time provided, such provisions shall be
voided. . All other provisions of this Agreement shall continue in full force and effect.
The voided provisions may be renegotiated at the writtenrequest of either party. ·
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ARTICLE 26 DURATION ,
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26.1 This Agreement shall be effective as the 1st day of January, 2000 and shall remain in
. force and effect until the 31 sf day of December 2001, 31 st day of Decemberi002, the
anniveisary date. It shall be automatically renewed from year to year thereafter unless
either Barty shall notify the other, in writing, by July 1 SI prior to the anniversary date,
that it desires to modify this Agreement. This agreement shall remain in full force and'
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effect during the period of negotiations and until notice of termination of this
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Agreement is provided to the other party in the manner set forth in the following
paragraph.
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In the eVent that e'itherpartydesire's to te'tri1ihale' this Agreement,writtel1l1otice must be
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given to the other party not less then ten (I 0) days prior to the desired termination date
which shall not be before the anniversary date set forth in the preceding paragraph.
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J WITNESS WHEREOF the parties hereto have set their hands and seals this _ day of
, 2001.
OITY OF ST. JOSEPH I AMERICAN FEDERATION OF COUNTY
STATE AND MUNICIPAL EMPLOYEES
B,y: By:
. I MaYOr! President
By: By:
Clerk! Administrator Union Steward
Wage Sc edu1e January 1, 200d through December 31,2002 - SeeAttached Wage Step Systems
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I Wages - 2000 thru 2001 I
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
P~~'~ª4M+iW~::<'.....' <'<.1 Clerk/Administrator.'
1999 19,20 20.26 21.27 22.23 23.89 25,00 26.25 2_
2000 - 3,2% 19.81 20.91 21.95 22.94 24.65 25,80 27.09 28.44
2001 - 3,2% 20.45 21.58 22.65 23.68 25.44 26,63 27.96 2935
PÎÌ$$J~~øø¡;:;4.J.~.::.<1 Police Chief
1999 17.36 18.31 19.23 20.10 21.61 22.58 23,71 24.90
2000 - 3,2% 17.92 18.90 19.85 20.74 22.30 23.30 24.47 25.70
2001 - 3.2% 18.49 19.50 20.48 21.41 23.02 24.05 25.25 26.52
Iq.· ... ···W~'····33.o.···39.5· H·'··I P bl· m ks D·
:. G:~~.:.:. .;.;.' '.' ..... . .....;.:.:.:........ :.:.:.:.:.:.:.:-:.:.: U Ie yror lrector
:......~~:...:.:.:':.,.......:.:.........;:.:.;.>:.;.:.:.;.:..:.:.:.:.:.:.:.:-:.:.
1999 15.52 16.36 17.18 17.97 19.33 19.92 20.41 21.24
2000 - 3.2% 16.02 16.88 17.73 18.55 19.95 20.56 21.06 21.92
2001 - 3.2% 16.53 17.42 18,30 19.14 20.59 21.22 21.74 22.62
IÇI..··HH·tU.)7~'3~"'....,·"·······1 PI· S
. a~·· . .... .. . ............... ........ 0 Ice erueant
...:.:.......~::..:....:::::..::..:...::::...:..:...;:::::::::::;:::;:::::;:;:;:;: :::::::::::::;:: .0
1999 14.61 15.41 16.18 16.90 18.18 18,75 19,22 19,99
2000 - 3.2% 15.07 15.90 16,70 17.44 18.77 19.35 19.83 20,63
2001- 3.2% 15.56 16.41 17,24 18.00 19.37 19.97 20.47 21.29
Ip~~w~....~.1.;?S~J~...:/'.:.:':':::.:::::·:::···· Deputy Clerk EDA Director Police Officers
1999 13,60 14.12 14.83 15.51 16.70 17.19 17,62 18.34
2000-3,2% 14.04 14.58 15.31 16.00 17.23 17.74 18.18 ]8,92
2001-3.2% 14.49 15.04 15.80 16.52 17.78 18.31 18.77 19.53
PÎÌ$$Q~J1Hf7.7.lt< ...>...::«:1 Wastewater Operator
1999 12.68 13.58 ]4.05 14.68 15,8] 16.27 16.69 ]7.35
2000 - 3.2% 13.08 ]4.02 14.50 15.15 16.31 16.79 17.22 17,91
2001 - 3.2% 13.50 14.46 14.97 15.63 16.83 17.32 17,77 18.48
q~~W.1\M.jQH~W:: ,..:.:)'.......:.:..: Administrative Assistant Maintenance worker.
1999 11.98 12.65 13.28 13,88 14.94 15.39 15.77 l!r'
2000 - 3.2% 12.36 13.05 13.70 14.32 15.42 15.88 ]6.27 16,94
2001- 3.2% 12.76 13.47 14.14 14.78 15.91 1639 ]6,80 17.48
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. 'J1RajkO~
11 Seventh Avenue North ... .. ~~~~æ~~~! lid.
P,O, Box 1433 March 26, 2001
St. Cloud, MN 56302-1433
320-251-1055 Ms. Judy We~ens
Toll Free 800-445-9617 Clerk Administrator of the City of St. Joseph
Fax 320-251-5896 25 College Av~nueNorth
P.O. Box 668 !
St. Joseph, ~ 56374
rajhan@rajhan,com ,
www,rajhan,com Re: Developritent Resolution
Our File; No. 21037
Dear Judy:
I've enclosed nerewith a sample resolution setting forth some criteria to be considered by
the City Coundlwhen addressing requests fÌ'om developers to. have the City install and
. finance public improvements for a development, assessing those costs back to the
,
property. I am' sending a copy of this proposal to Joe Bettendorf as well for his
comments and 'suggestions. For now, this is put out there for purposes of discussion and
consideration. ¡ After you receive feedback fÌ'omthe Coundl and any other sources, let
me know if you would like to prepare a revised draft for passage. Either way, if the
Coundl does aâopt something, would you please send me a copy for my files. Thank
Frank J. Rajkowski .. yOU.
Gordon H.Hansmeier
Very. truly yours,
Frederick L. Grunke
Thomas G. Jovanovich· . RAJKOWSKI HANSMEIER LTD.
John H, Scherer·
Paul A. Rajkowski·
Kevin F, Gray
William J. Cashman
Richard W, Sobalvarro JHS/tnf
Patrick J, Larkin
Enclosure
Susan M, Dege Joe Be~tendorf
CC:
LeAnne D, Bartishofski
.Chaudoir
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"'"' ,. "¡'o""; '"' ';""1 ~ ;0,","= ,œ "'m',", ro ~,~œ;o NMO "",0" Go"'oo H. ~"_,;o '"'" ""0. '0' "'="'0. ",' A "¡'OM";O "'_'0 ,00 "'''Omi. """m,o ;0 ""'''' ,",00. .
! . Member of American Board of Trial Advocates. ·Qualified ADR Neutral.
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RESOLUTION ESTABLISHING POLICY FOR APPROVING CITY-FINANCED .
IMPROVEMENTS FOR RESIDENTIAL DEVELOPMENTS
WHEREAS, the City of St. Joseph periodically has parties request the City to install and
finance the cost of public improvements for a residential development proposed by the party;
WHEREAS, the City wishes to establish a policy to guide the City in considering such
requests; and
WHEREAS, the purpose of the policy is to assure that any City-financed projects are paid
in their entirety by special assessments on the property which is subj ect to the improvements, and
are paid in a timely manner.
THEREFORE, the City Councilfor thê CityöfSt. Joseph willcohSider requests of the
City to install and finance public improvements for residential developments pursuant to the
following guidelines:
1. All requests will be considered on a case-by-case basis.
2. In considering requests, the Council will look at the following factors:
a. The financial strength ofthe developer.
b. Any personal guarantees or additional security offered by the developer.
c. The developer's history of successful developments in the City ofSt.
Joseph or the St. Cloud Metropolitan area. .
d. Whether or not the developer.has a permanent presence in the St. Joseph
area.
e. The past success of other developments within the area of the proposed
development or prior phasesÒf the proposed development.
f. The total cost of the proposed improvements to be financed by the City.
g. Whether or not the financing of the proposed improvements will have any
impact on the City's ability to borrow funds for other purposes.
h. The strength of the current new home market as an indication for the
foreseeable success ofthe development.
1. Recommendations of the City Engineer, City Attorney and City Financial
Advisor.
J. Benefits tothe City arising from the proposed development.
k. Whether or not the improvements. may be provided to the development in
an efficient and cost-effective manner.
1. Whether or not the proposed development will have unreasonably adverse
effects on the environment or the surrounding properties.
This resolution was adopted by the City Council for the City of St. Joseph this _ day of
, 2001.
City Clerk Mayor .
. VRajkOWSki
11 Seventh Avenue North ~T~~~~~~! Ltd.
P.O, Box 1433 March 21, 2001
St. Cloud, MN 56302-1433
Ms. Judy Weyrens
320-251-1055 Clerk Administrator of the City of St. Joseph
21 First Avenue Northwest
Toll Free 800-445-9617 P.O. Box 668
Fax 320-251-5896 St. Joseph, MN56374
Re: Additional Sewer Capacity
rajhan@rajhan.com Our File No. 21037
www.rajhan.com
Dear Judy:
I spoke again with Mary Ippel, the bond attorney with the Briggs & Morgan law firm in
Minneapolis. She's had an opportunity to look at our relationship with St. Cloud and
their facilities further. She has reached a conclusion that we could issue bonds to finance
the purchase of additional capacity within the Waite Park interceptor. She has concluded
. that although St. Çloud owns the facilities, St. Joseph has all of the burden and benefits
of the facilities, at least to the extent of our interest. As such, she believes that we have
the right to bond to obtain additional facilities.
Judy, would you please disseminate this information to the rest of the City Council for
their consideration as we continue to explore this issue.
Frank J. Rajkowski ."
Gordon H. Hansmeier Very truly yours,
Frederick L. Grunke RAJKOWSKI HANSMEIER LTD,
Thomas G. Jovanovich"
John H. Scherer " Byq£L-
Paul A, Rajkowski"
Kevin F. Gray John H. Scherer
William J. Cashman JHS/tnf
Richard W. Sobalvarro
Patrick J, Larkin cc: Joe Bettendorf
Susan M, Dege
LeAnne D. Bartishofski
.Chaudoir
Frank I Rajkowski and RiChart IN. Sobalvarro are admitted to practice in North Dakota, Gordon H, Hansmeier in North Dakota and Wisconsin, Paul A. Rajkowski in Wisconsin and William I Cashman in South Dakota. -
·Member of American Board of Trial Advocates. "Qualified ADR Neutral.
.
.
.
. C1LTA. RC H I TE C T S
Grooters Leapaldt Tideman
23 Ma ch 2001
Judy I eyrens, Administrato~
City 0rt. Joseph
21 Fir tAvenueNorthwest !
St. Jos ph, MN 56374 j
,
I
Re: St. Joseph City Offices and Police Department
,
St. Joseph, Minnesota
Dear J dy:
I wantld to take this opportunity to address some of the issues raised in our meeting on the referenced
projecl~n 12 March 2001. ¡We are providing information from om files on these issoes to help yon
answe questions regarding tþese items.
There J as some confusion J to the decisinn made regarding lighting in the Cnuncil Chambers. Attached
. are meting minutes dated 25 May 2000 in which this element was discussed. The system agreed to in
item .51 of the minutes is the! system that has been installed. Please note those who were present at this
meetmg. .
For sereral months, there w~s also an on going discussion regarding the addition of more air conditioning
capaci,ty to the lower level. This discussion ensued partially as a result of the bank removing a portable air
condi~Oning unit from the lower level and partially because of the comments by Noreen regarding the
need or the temperature to be maintained at 65° in the Video Room. (See item 8 on the 25 May 2000
meeti9g minutes.) We purs«ed options to accomplish this end, and in a letter to City Hall dated 5 July
2000 we noted the Engineeri was recommending supplemental cooling be added. We were directed in a
telephbne call on 6 July 2000 not to add the supplemental cooling. (See attached copy to telephone
memo andum.)
If you still wish to add additional cooling to the Video Room, our Engineer has suggested a ductless
syste could be used. He has also volunteered his time to help in the design of this system.
!
,
Lastly I can document what I verbally presented to you regarding the changes to the project. The net
authorized by change orders ¡was $39,320. Of that:
Added by alternate1and increase in project scope by Owner -- approximately 8.1 %
Unforeseen/hidden;conditions -- approximately 2.0%
Omissions -- appro¡ximately 6.0%
.
St. Cloud Office Twin Cities Office
808 Courthouse quare· St. Cloud, Minnesota 56303 475 Second Avenue . Newport, Minnesota 55055
(320) 252-3740 . fax (320) 255-0683 www.gltarchitects.com (651) 459-9566· fax (651) 458-5615
David L~apaldt . Daniel Tideman . Steve Paasch· John Frischmann
I
I
I
.
Ms. Judy Weyrens
City of St. Joseph
Page Two
If the amount added by alternate and increase in the project scope by Owner is removed, the total
percentage of change is 8.0%. A typical allowance for change for a remodeling is considered to be 10-
13%. By that standard, this a successful project.
Ihope this information helps you. If you need any further documentation, please feel free tocpntact me.
Sincerely,
Stephanie J. Howe, AlA
Project Architect
SJH/bro
Enc.
CC: Dennis Hall
David Leapaldt
(9928C044) .
.
· ST. JOSEPH PARK BOARD
MeetingAgenda, April 16, 2001
7:00 PMat New City Hall
I
I
7:00p.m. Call (0 Order
Approval of Ag~nda
I
Approval of Mi'1utes from March 19, 2001Meeting
I
Chairman Comments:
I
1
I
Old Business: !
· Light for sledding hill (Bruce)
· Timerfor lights at the Pleasure/Hockey/Skateboarding rink
· Parks Clean-up Date
I
· Min'!esota Street & Monument Park Flower Planting Date
New Business: ¡
· Softqall Toumamentfund-raiser (Duty Assignment)
· · AssiStance from HCP with city wide pathway (John)
· Sumf!1er Projects Priority Listing:
..:... Volleyball court at Northland Park (Delay until snow melt)
+ Millstream Park Campground upgrades (Delay until snow melt)
+ Park Rules Signs (list of rules needed)
-;- Benches, Picnic Tables &Tree planting (Delay until snow melt)
I * Covered bench by hockey rink
!
-.'" Hockey Rink Backstop Fencing (Delay until snow melt)
-, Frisbee Golf"T" landscaping (Delay until snow melt)
City Council Liaison Report:
I
Other:
Adjournment
·
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·
·
·
"
5 Apr 2001 Bills Payable Page 1
Thu 4: 12 PM City of St, JoSeph
. April 5, 2001
Check Transaction Depart
Number Name Amount Comments Description Fund
29554 POSTMA TER 56.79 postage Administration and General 601
29554 POSTMA~TER 56.79 postage Administration and general 602
29554 POSTMA TER 56.80 postage Waste Collection 603
29555 POSTMArTER 36.16 postage Administration and General 601
29555 POSTMAr-TER 36.17 postage Administration and general 602 !
29555 POSTMAfTER 36.17 postage Waste Collection 603
29556 A-I TO LET RENTAL 63.90 satelite rental Ball Park and Skating Rink 101
29557 ABBOTT, LONNIE 60.00 3 park board meetings Legislative Committies 101
I 72.42 battery;radiofjanssen Communication Service
29558 AIR CO OF ST. CLOUD, INC 101
29558 AIR OF ST. CLOUD, INC 90.5.3 replace microphone Communication Service 101
29559 AND PRECAST, 6.37 repair supplies Administration and General 601
29560 BUSINESS FORMS 335.51 AP Checks Accounting 101
29560 BUSINESS FORMS 112.83 utility bill forms Administration and General 601
29560 BUSINESS FORMS 112.83 utility bill forms Administration and general 602
29560 AMERI BUSINESS FORMS 112.83 utility bill forms Waste Collection 603
29561 LEGION POST #32S 133.34 stueve building rent Street Maintanence 101
29561 LEGION POST #328 133.33 stueve building rent Administration and General 601
29561 LEGION POST #328 133.33 stueve building rent Administration and general 602
29561 LEGION POST #328 113.93 lunch, Barg house burn Fire Fighting 105
29562 AUTO TS WEST, INC 64..32 snow plow repairs Ice & Snow Removal 101
29563 AUTO - WEST 83.41 filters,air brake Street Maintanence 101
. 29564 LECTRIC 193.99 exit fixtures,N basement City Hall 422
29564 LECTRIC 193.99 exit fixtures,S basement Ci ty Hall 422
29564 LECTRIC 51.59 switches, video room ci ty Hall 422
29564 192.44 repair,place fixtures Ci ty Hall 422
29564 115.99 emergency light,basement Ci ty Hall 422
29564 154.05 video cameras, council rm City Hall 422
29565 80.00 4 park board meetings Legislative Committies 101
29566 BILL WtSNER' S SALES & SERVIC~ 1,410.00 equip rent, operator Ice & Snow Removal 101
29566 BILL W' SNER' S SALES & SERVICE 200.00 trailer rental City Hall 422
,
29567 LOCKSMITH 26.63 keys, squad Crime Control & Investigation 101
29567 LOCKSMITH 22.63 keys, squad Crime Control & Investigation 101
29568 INDUSTRIES 7,743,18 refuse removal, residentl Waste Collection 603
29568 INDUSTRIES 57.84 refuse removal, plant Administration and general 602
29568 INDUSTRIES 50.61 refuse removal, fire Fire Fighting 105
29569 CAMERA TRADER 21,73 film development Crime Control & Investigation 101
29570 CASEY'S GENERAL STORE 11.97 supplies Fire Fighting 105
29571 CELLU~ 2000 7.95 cell phone Park Areas 101
29571 CELLU~R 2000 7.95 cell phone Park Areas 101
29571 CELLU;r: 2000 28.83 cell phone Street Maintanence 101
29571 CELLU~ 2000 125.03 cell phone Communication Service 101
29571 CELLUr 2000 1.90 cell phone, fire Fire Communications 105
29572 CENTRAL SERVICE, DIV ALL CARE 24.00 tow squad car Automotive Services 101
29572 CENT~L SERVICE, DIV ALL CARE 67.73 tow squad car Automotive Services 101
29573 CRADER BUSINESS EQUIPMENT 340,00 copy machine,service cant Salaries & Adminstrative 101
.
';,<'
5 Apr 2001 Bills Payable Page 2
Thu 4: 12 PM City of St. Joseph .
April 5, 2001
Check Transaction Depart
Number Name Amount Comments Description Fund
29573 CHADER BUSINESS EQUIPMENT 44.42 copy machine,service cont Crime Control & Investigation 101
29574 CITY OF ST. CLOUD 8,726.12 sewer use, February Sewage Treatment Plant 602
29575 CONTINENTAL SAFETY EQUIPMENT 45.12 16 masks Fire Fighting 105
29576 CT FARM & COUNTRY 156.26 welding supplies Street Maintanence 101
29577 CUMMINS NORTH CENTRAL, INC 253.59 control panel repairs Power and Pumping 601
29577 CUMMINS NORTH CENTRAL, INC 253.59 control panel repairs Sewage Treatment Plant 602
29578 DRIVER & VEHICLE SERVICES DIV 38.50 license tabs Street Maintanence 101
29579 ELECTRIC MOTOR SERVICE' 71,87 compressor repairs Sewage Treàtffient Plant 602
29580 EMERGENCY MEDICAL PRODUCTS 102.08 medical supplies Medical Services 105
29581 FARM PLAN 30.83 filters Street Maintanence 101
29582 FENEIS ENTERPRISES, INC 105.00 service contract Community Sign 101
29583 FIRST STATE BANK 15.00 payroll services Accounting 101
29584 G & K SERVICES 53.06 towels, floor runner Fire Station and Building 105
29585 GERADS, DUANE 168.93 cleaning services City Hall 101
29585 GERADS, DUANE 168.94 cleaning services City Hall Annex 101
29586 GIROUX CONSTRUCTION 55.00 cable, corner shelf Cable Access 101
29587 GLT ARCHITECTS 232.42 architect services City Hall 422
29588 GRAEVE, JAMES 140.00 7 planning,apo Legislative Committies 101
29589 GRANITE CITY ELECTRIC CO 1,424.21 equip new squad Automotive Services 101
29590 GRANITE ELECTRONICS 830.65 radio, new squad Automotive Services 101
29590 GRANITE ELECTRONICS 231.20 hands fee cell phone adap Automotive Services 101 .
29590 GRANITE ELECTRONICS 1,619.12 2 radios Fire Communications 105
29591 HAWKINS WATER TREATMENT GROUP 12.00 water tests Purification 601
29591 HAWKINS WATER TREATMENT GROUP 12.00 water tests Purification 601
29591 HAWKINS WATER TREATMENT GROUP 136.00 sewer tests Sewage Treatment Plant 602
29591 HAWKINS WATER TREATMENT GROUP 12.00 sewer tests Administration and General 601
29591 HAWKINS WATER TREATMENT GROUP 12.00 water tests Purification 601
29592 HENRY & ASSOCIATES 626.22 cold patch mix Street Maintanence 101
29592 HENRY & ASSOCIATES 1,758.14 24 water meters Distribution 601
29592 HENRY & ASSOCIATES 95.85 meter wire Distribution 601
29593 HOME DEPOT CR 74.55 cleaning/repair supplies Fire Station and Building 105
29594 INITIATIVE FUND 40.00 £inancing conference Economic Development Authority 101
29595 K.E.E.P.R.S. INC 223.85 equip new squad Automotive Services 101
29595 K.E.E.P.R.S. INC 75.90 pants, Schley Crime Control & Investigation 101
29596 KALINOWSKI, KATHLEEN S. 60.00 3 planning Legislative Committies 101
29597 KLN DISTRIBUTING 3,336.19 City office computers Salaries & Adminstrative 101
29597 KLN DISTRIBUTING 27.69 cable, computers Salaries & Adminstrative 101
29597 KLN DISTRIBUTING 382,34 printer Salaries & Adminstrative 101
29598 KREBSBACH ENTERPRISES 45,74 gas Automotive Services 101
29599 LAW ENFORCEMENT LABOR SERVICES 165.00 federation dues 101
29600 LEAGUE OF MN CITIES 450.00 open meeting law insuranc Council 101
29601 LEAGUE OF MN CITIES INS TRUST 875.20 reimb, wc claim 101
29602 LEE'S ACE HARDWARE 33.96 repair supplies Maint Shop 101
29602 LEE'S ACE HARDWARE 27.31 repair supplies Sewage Treatment Plant 602
29602 LEE'S ACE HARDWARE 53.30 repair supplies Participant Recreation 101
.
4 .
5 Apr 2001 Bills Payable Page 3
.4:12 PM City of St. Joseph
April 5, 2001
Check Transaction Depart
Number Name Amount Comments Description Fund
29602 LEE'S rCE HARDWARE 20.83 repair supplies Fire Station and Building 105
29602 LEE'S rCE HARDWARE 21.45 repair supplies City Hall 101
29602 LEE'S tCE HARDWARE 62.47 repair supplies Administration and General 601
29602 LEE'S ~CE HARDWARE 8.62 repair supplies Street Maintanence 101
29603 LESNIC , MARGE 40.00 2 park board Legislative Committies 101
29603 LESNICK, MARGE 80.00 4 planning Legislative Committies 101
29604 LOSO, 75,00 emergency services direct Emergency Siren 101
29605 LOSO. 400,00 20 cable events Cäbl", 'Access 101
2 9606 MAIER SERVICE 164.97 ribbons, toner Salaries & Adminstrative 101
29607 MARCO PRODUCTS 152.97 toner,fax machine Salaries & Adminstrative 101
29608 MOTOR, INC. 2,742.40 rebuild trans, plow truck Ice & Snow Removal 101
296 0 9 MENARDr 100.66 frisbee golf repairs/supl Park Areas 101
296 0 9 MENARDS 189.70 repair supplies Park Areas 101
296 0 9 MENARDF 73.90 evidence room, supplies Crime Control &. Investigation 101
29610 MIDWAYI IRON AND METAL 105.56 bridge repair Park Areas 101
29611 MN BOA D OF PEACE OFFICER 90.00 dues, Gustin Crime Control & Investigation 101
29612 NAHAN, TOM 138.69 cable room supplies Cable Access 101
29613 NBT 315.00 wate~ control panel repar Distribution 601
29614 NCPERS GROUP LIFE INSURANCE 18.00 life insurance 101
29615 OFFICE MAX 10.65 office supplies Salaries & Adminstrative 101
. 29615 OFFICE MAX 34.04 office supplies Salaries & Adminstrative 101
29616 ONE CA, L CONCEPTS, INC 3.20 notification fee Administration and General 601
"'" 0"' c1:" CONC',"'. INC 3.20 notification fee Administration and general 602
2 9617 PERA 10,00 retirement Accounting 101
29617 PERA 10.00 retirement Accounting 101
29618 PMX ME ICAL 453.76 backboard,airsplint Medical Services 105
29619 PRINCIIPAL LIFE 8,398.88 medical/dental/life 101
29619 PRINCIPAL LIFE 254.54 medical/dental/life Crime Control & Investigation 101
29620 RADIO FHACK 21.29 cable equipment Cable Access 101
29621 RAJKOWSKI HANSMEIER LTD 2,500.00 legal fees, criminal Crime Control & Investigation 101
¡
29621 RAJKOWSKI HANSMEIER LTD 18.00 legal fees, pondview ridg City Attorney 101
29621 RAJKOWFKI HANSMEIER LTD 64.00 legal fees, alarm ordinan Ordinance & Proceedings 101
29621 RAJKOWSKI HANSMEIER LTD 135.00 legal fees, building cont City Hall 422
¡
29621 RAJKOWSKI HANSMEIER LTD 341.50 legal fees, general City Attorney 101
"'" >£D" rUTO "'D"" 129.27 motor grader repair Ice & Snow Removal 101
29623 RENGEL PRINTING 414.29 letterhead Salaries & Adminstrative 101
29624 RIDGEWLTER COLLEGE 700.00 house burn training Fire Training 105
29625 ROBOTRONICS, INC 1,320.00 McGruff Comstume,Jaycees Crime Control & Investigation 101
29626 S & T bFFICE PRODUCTS 100.00 office supplies Administration and General 601
29626 S & T pFFICE PRODUCTS i 100.00 office supplies Administration and general 602
29626 S & T bFFICE PRODUCTS : 53.47 office supplies Salaries & Adminstrative 101
29626 S & T FFICE PRODUCTS 130.07 office supplies Salaries & Adminstrative 101
29627 SAFEY tEAGUE, INC. #1 283.95 pro gard seat, 2001 squad Automotive Services 101
29628 SAM'S FLUB ¡ 11 7.13 chlorine, water supplie$ Distribution 601
29629 SCHWEGEL'S TELEPHONE SERVI CES, 125.98 telephone, wiring City Hall 422
!
.
~' ..
5 Apr 2001 Bills Payable Page 4
Thu 4:12 PM City of St, Joseph .
April 5, 2001
Check Transaction Depart
Number Name Amount Comments Description Fund
29630 SEH 1,309.54 general engineering Engineering Fee 101
29630 SEH 4,969,34 engineering, pond view Engineering Fee 101
2 96 30 SEH 544.50 engineering, cap improv Engineering Fee 101
29630 SEH 17.70 engineering, Joseph st Engineering Fee 101
29631 SIMPLEX TIME RECORDER CO 519.27 simplex system Ci ty Hall 422
29632 ST. CLOUD RESTAURANT SUPPLY 4.69 supplies Fire Station and Building 105
29633 ST. CLOUD TECHNICAL COLLEGE 69.00 truck certification wkshp Street Maintanence 101
.', ... ,...,-. CLOUD TIMES 277.48 rec assoc, ad help Recreation Association 101
29634 ST.
29635 ST JOSEPH NEWSLEADER 53.23 borgert hearing Legislative Committiês 101
29635 ST, JOSEPH NEWS LEADER 45.90 alarm ordinance Ordinance & Proceedings 101
29636 STAMP FULFILLMENT S, CNTR 769.20 stamped envelopes Salaries & Adminstrative 101
29637 STEARNS COUNTY AUDITOR-TREAS 323.70 assessment/tnt expenses Accounting 101
29638 STEARNS ELECTRIC ASSOCIATION 34.06 street lighting Street Lighting 101
29638 STEARNS ELECTRIC ASSOCIATION 323.50 street lighting Street Lighting 101
29639 STREICHER'S 218.25 hands free cell equipment Automotive Services 101
29640 TAUFEN, DICK 1.81 postage, reimb Administration and General 601
29641 TECH SALES CO. 400.00 calibrate flowmeter Sewage Treatment Plant 602
29642 TIREMAXX SERVICE CENTERS 41.56 tire repair Street Maintanence 101
29642 TIREMAXX SERVICE CENTERS 19.00 tire repair Street Maintanence 101
29642 TIREMAXX SERVICE CENTERS 289.36 brakes,98 Lumina Automotive Services 101
29642 TIREMAXX SERVICE CENTERS 1,361.04 94, trans repair Automotive Services 101 .
29642 TIREMAXX SERVICE CENTERS 130.91 96, scan squad Automotive Services 101
29642 TIREMAXX SERVICE CENTERS 125.86 194 scan, repair Automotive Services 101
29642 TIREMAXX SERVICE CENTERS 630.00 fuel module asm,fil 98 ch Automotive Services 101
29643 TRAUT WELLS 1,901.30 clean well Power and Pumping 601
29644 TRI-COUNTY PAVING, INC 461.28 street repair mix Street Maintanence 101
29645 TROBEC'S BUS SERVICE 107~75 dare field trip DARE Program 225
29646 UTSCH, GERALD 220.00 11 planning, afford hsng Legislative Committies 101
29647 WIRZ, JENNIFER 40.00 2 park board meetings Legislative Committies 101
29648 XCEL ENERGY 127.91 electric, stueve garage Street Maintanence 101
---------
Grand Total 72,208.52
.
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~ APR-Ð4 2ØÐ1 16:35 FROM RAJKOWSKI HANSMEIER TO 9363Ø342·
P.Ð2
· Iv~
I· . Ud.
11 Sevtl'th A~I'VC: ~¡, . . ATTORNEYS AT IJiW
P.O. lOx 1433
St. (loud. MN 56302·1433 April4~ 2001
320.2:>1-1055 Ms. Judy Weyrø -VIA FAX-
Clerk Administrator of the City of SL Joseph
Toll free 80(1-<1<15·'&11 25 Conege AVemie North
~"" nö:~ 5' 5896 P.O. Box 668.
St. JOseph, MN 56374
;;',~'~i;;-:,"'i',"'\ ;:, <~,'"<,:::/,, :,~ ": <.':,''-7'''''' ':,'..¡. . /'.,""" "-.
" ",-' , >' ,.,.',:':.' '" -',', ':
raj"'~r"j¡'"n.r.nm Re: .. City Counoil Matters
www.,¡o¡Iuo".tam Our File N,i16397
Dear Judy:
I have prep8ffid t1ûs letter to provide information to the City Council with respect to the
three matters ~ming before the Council tIûs coming Thursday. I will attempt to addreSs
each matter iri. a short and concise manner:
. 1. BuüdingInspectÔrContrad." 1 have reviewed the Building Inspector Coniracl It
looks fine. I have just one Comment. I would suggest 1~'age be added to the
final paragraph of Section 4 A so that the final sentence reads as fo11ows:
"In conjunction therewith. the çontractor sha1l make all
frank J.II"jko~; - necessary building inspections and building site plan evaJuations. n
GOld"" H. Hansmeier I make tlûs suggestion due to the fact that it should be made clear to the building
~rederick l. Glunk~ inspector that she should be looking at issues relative to easements, setbacks. etc.
TIlomas G. JOVanOvij· 2. Senior Disoriemation. It is my understanding that the City has received proposals
Jnn" H. 5(h.....'· for a Senior Disorientation gathering with three dift"erent plans set forth. At least
piul A. lI¡jkOWJk¡· two of the proposals involve blocking oft'College Avenue.
K.....;n r. Gfðy Ordinance: 82 prolubits people ftom obsttucting any pubHç street within the City.
Wllli\lm j, ç....¡'m...
Several years ago, the City Council discussed the issue of creating a permit system for
block parties. At that time, it was decided that enactment of an ordinancewhidt
P,d,K:k J. Urkln would seemingly endorse block parties would create more problems than any benefit
provided to residents. In partic:utar, there was a real concern with respeèt to 1ate-night
SuMan M. Oege block parties and how they would impact other residents.
~t;'An~ D, lIarl;" ' i
Lisa A. Chaudoll Although I beHeve that it is appropriate for the City to express their concerns to the
coUeges ~ the colleges are planning events of this nature, I do not believe that it up to
. !
!
~ J, ~j/cnwskÌ o>nd .
APR-Ø4-2Øß1 16:36 FROM RAJKOWSK I I-mSME I ER TO 9363Ø342 , P.ß3 r
'Y
Ms. Judy Weyrens .
April4t 2001
Paae 2
theCityCounciltoraûtYoneofthtecPf9~sØp1ans. ClosmgofC@es.eAvenue is IIOt optÎOn.'
ThÎI isacounty road..a.nciamain.J1ÔrtŒ.sôuth,thQr()ughfa1'e; For pubUcsáfetyreasons, iffornoother
,reasou,·this street must be 1eftopenUìddcarfòr.passa.s~·
I beIieye,tIuat.the ~~.be giye11tO.the~lsis~.the studtrnts~~toçelebrate~
Jastnight before gräduatiooas a they choose solon¡ as it dOesnotin\ÍØwebloâóng o(City streets.
ignition offiieS; the intentU.»W<:reäti0n of loud ,distûrbancesoranyo¥i1JegaI, danptouSanä
nllisance activitywhichhasresWtédffo~theactsöf a minorityofllie stUdents.in pastYeanJ.·I~is up
tQtbe,s~.ti~to,ÇfJ~~g~~;\~~~~J,!j~éthe,~W··!,;~,~!~.Y~\'()ý;~~,..,.. ,
planwbich'WilI.'åUow·tôr'êê1èbiåti0l1withil1thêlåwånclavoidthè ptob1ems itha.thaVeresWtêd'm
arrests·.t1ß(fth~~~y~;~~~ty\Vþi£h\~~,!~~:;.Any.,~..qú~tluttthe~()ßS
have regardil1glåcal ordinanecfOr p1aMed lawènforcêJhent may be addrešsed tothê Chief ofPo~ce;
or City Attorney tbroughCity Administration., With this understanding,l ,-tme that the còUeges,
and studeutgovemments~ make the responsible decisions-
3. AFSCME ContracL I've bad a chance to review the AFSCME Contraçt, I have the
foDowingconunents:
a. I b~~d1at,~~n~; ~~uldbe.c1ariñedwitl1 regard to the exclusion of'thePålice .. .
DepartÍnettt~Ibe1iCNeÌhåtthé1aStportionofthatseøtence should read "..;exdUdinj
supervisory employees, cOnfidential employees. and members of me St. JoseptaPoHce
Department who are represented by (poHce Union)."
b. With reprd to Section S,_l. J sugsest that the requirement that people receive the
same amount of overtime in any given year be limited to employees within the same
departmentd.oingthe,samegen~responsibi1ities. If you need to pay overtime for
people to plow snow, you. do not want to be taking people out of the City oBiçe to
do that work simply to eq11aIiz.e overtÍlne.
c. WIth regard to Section 8.5, I bé1icve that there should be some clarification as to
when compo time is·used as.opposed·to overtime pay. Is that at tbediscretion of the
employer or at the discretion of the employee?
d- With regard to Section 10.8 deaHng witb1he carry forward ofva.cation, are vaeation
hours in excess of80 hOurs lost or is the employee paid at time and a halt? What
happens to those excess vacation hours?
e. With regard to Section 11.2, is accumulated sick leave paid at the regular rate of pay
or time and a bait? I assume at the regular rate of pay. eIari.fYins 1anguap shoutdbe
added.
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APR-Ø412Øø1 16:~ FRet' RAJKo..JSK I H=lNSME IER TO 936313342 P.ø4
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M$. JudyWeyrens
APril 4, 2001
Pale 3
I . 1, .
f. With re¡pItd to. Sectiol1J tl1· there seems to be either an omission in the text of tile
contract'or afo1.l1 up in the.numbering.
g. \Vtthrep:dtoSeCtion 17.1 A, forpart..time employees, the payment ofinsurancc
premiums'isto.Oe pro-ra~baseduponhours worked:, Whatdoesthiameaa'l If
somebOd)"works 3Shoufs per w~ doeš that mean ~. the City pays seYen.eighths
oftÞe8~~ofhospita1izationfurthis~ I assume that iswbat is meant. That
shoWd pro1>ab1y b~ ctarifiect
h. ·W~ r~if¡¡~;;!S~on18.8.that numberappearstwiC4!' I also assume tbatseniority
rightsapplyto~ fùU-time.åIld part..timeempJoyees;.Doesafu11-timeeanployee
have preferenÇeover a part-time employee? And doeS seniority run itom the first
date of employment even·ifyouare only a part-time employee?
i. Section 21.3 C makes a reference to the Police Department. I did not tbJnk that this
contract gf'vemed the Po1içe Department. or does it? If so, I believe there bas to be
fiu1herclariflœtion as to.what police employees are and are not governed by this
coniraa.:' ..'... ..... . . .
. j. Wrth_t0Secti0n21.4.1beJieve that sections A: andC basically say the same
I thing.. I bè1ieve that ·one can be omitted. I also beHevethat.longevity pay. of $20.00
I should amY apply for eacb~ year of service. In other words, if somebódy works
a lIalf'year, they do notg« $10.00 for that half year.
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1 k. WiIh fCIIII1ÌIlo Artic1c26, tbore appears 10 be two dales hí the .....,.¡ IirIo of thai
section relating to the eJFecti'Ve period of the contract. I assume that that is a
typographical error.
Judy. ·thout being privy to negotiations relative Ù,) the AFSCME Contract, I can·t say with any
~ whether or not tMeontratt accurateJystates the terms agreed upon by the parties during
negotÜtiœs. What rve tried to do is point out areas where I feel that there could be some ambiguity
and· su$sC$ted ways to correct the ambiguity so as to avoid controversy at a later time. If you or the
Coun have any other questions regarding this contraçt. please let me know.
Very truly yours,
HANSMEIER. LTD.
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