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HomeMy WebLinkAbout2001 [04] Apr 19 {Book 21} . it}} of St. Joseph 25 College Avenue W P.O. Box 668, St. Joseph, MN 563 4 (320) 363-7201 I Fax: 363-0342 I I St. Joseph City Council I April 19, 2001 CLERK! ì ì i 7:00 PM ADMINISTRATOR I Judy Weyrens 7:oo1PM C,1l to O,d" I. MAYOR Larry 1. Hosch 2. 7:05 PM Public Hearing -Independence Center, $ 605,000 Commercial Development Revenue note COUNCILORS , Bob Loso 3. Approve Agenda I I Cory Ehlert 4. Con~ent Agenda Kyle Schneider a. i Bills Payable Requested Action: Approve I Alan Rassier b. Minutes, Apri15,2001 Requested Action: Approve c. Exemption from Lawful Gambling for the MNDeer Hunters Association for an event to be held on September 13, 2001 at the La Playerte Requested Action: Approve as presented d. Mayor's Proclamation, Police Week. Requested A¡;tion: Proclaim May 13 -19, 2001 as Police Week. , Application for payment #7, St. Joseph City Offices. Requested Action: Authorize e. , . i payment in the amount of $ 19,349.90 to Gopher State Contractors as certified by ! GLT. I i 5. ¡ Pubhc Comments I 6. 7 :25 PM Department Head Reports i Polise Chief - Gary Will a. Grant Funding requests - Alcohol Compliance Grantand Underage Drinking Grant 7. 7:40 PM - City Engineer Reports a. I Northland Phase 5 Feasibility Report I b. I Pond View Ridge Six - Sidewalks I ! 8. 8:00 PM Reconvene Board of Review and Equalization , i 9. May¿r Reports I , I 10. Council Reports I I I II. ClerI(!Administrator Reports a. i Bonding Policy - Utility/Street Improvements, Housing Developments b. I AFSCME Labor Contract, 2002 - 2002 c. ] Heating/Cooling MaintenanceContra.ct- City Facility d. , Design for CityOffice Security I I Dedication Plaque, City Offices/Police Office e. I . 12. Adjo~m , . . . ~ ... ~'" . NOTICE OF PUBLIC HEARING ON A PROPOSAL FOR A COMMERCIAL DEVELOPMENT I PROJECT AND REVENUE BONDING I NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of St. Joseph, Minnesota (the "City"), will hold a public hearing on Thursday, April 19, 2001, at a meeting of the Council beginning at appro imately 7:00 p.m., Central Time, at the City Hall, 21 First Avenue NW, St. Joseph, Minnesota, to corisider the propo al ofIndependenceCether, Inc., anonprofit(501(c)(3)) corporation organized underthelawsoftheState of Minn sota (the "Company"), 1 that. the City assist in fmancing a project hereinafter described by· the issuance of reven e Note under Minnesota Statutes, Section 469.152 to 469.1651, as amended. .. The project consistslf the acquisition and remodeling ofan approximately 8,400 square foot building and i acljacr land and the construction and equipping of an appmxhnately 840 "]u",e foot addition thereto. The pmject will b located at 51 First Avehue South, in the City of Waite Park, Minnesota (the "Project"). I ¡ The maximum aggre~ate estimated principal amount of Note or other obligations to be issued to finance the Project is $550,000. ] , I I . . The Note or other obligations, if and when issued, will not constitute a charge, lien or encumbrance upon any prfperty ?fthe City, and spch Note or obli.gations will not bea charge against the City's general credit or taxing powers but wIll be payablefroin sums to be paId by the Company pursuant to one or more revenue agreements. I ì A draft copy of th~ proposed application to the Minnesota Department of Trade and Economic Devel! pment for approval of the Project, together with all attachrnents and exhibits thereto, will be available for public inspection beginning Friday, March 30,2001, from 8:00 a.m. to 5:00 p.m., at the City Clerk-Administrator's I . office 'n the City. Hall. I i At the time andplac6 fixed for the public hearing, the Council will give all persons who appear at the hearin an opportunity to exprbs their views with respect to the proposaL In addition, interested persons may file writte comments respectmg the proposal with the City Clerk-Administrator at or prior to said public hearing. i By o,;rfthe City Council . By Is/ Judy Weyrens St. Joseph City Clerk-Administrator Pub lis 3/30/01· I ì I ] . 8-3 1267666 I ~ .. .. TRajkOWSki . " <".eo," A"'o", ""h .. . · ~~JJl~~! Ltd. March 16, 2001 P.O. Box 1433 St. Cloud, MN 56302-1433 Ms. Judy Weyrens Deputy Clerk of the City ofSt. Joseph 320-251-1055 21 First Avenue Northwest Toll Free 800-445-9617 P.O. Box 668 Fax 320-251-5896 St. Joseph,MN56374 Re: Independence Center, Inc. Bond rajhan@rajhan.com Our FileNo. 21037 www.rajhan.com Dear Judy: It is my understanding that you have recently been contacted by attorney Tom Matthews, who is representing Independent Center, Inc., a non-profit organization. It is my understanding that Independent Center is proposing the construction· of some type of nursing facility in the City of Waite Park. They're hoping to finance the project with Industrial Revenue Bonds issued pursuant to Minnesota Statute Section 469.153 et seq. . The project will be in the City of Waite· Park, but because of some limitation with regard , to the ability of Waite Park to issue the requisite amount of bonds, Matthews has proposed participation by the City of St. Joseph. Matthews has asked the City of St. Joseph to set the matter on for public hearing (a statutory prerequisite to the issuance of the bonds, with the hearing to be held on April 19, 2001). Frank J. Rajkowski .0 Gordon H. Hansmeier I had an opportunity to visit briefly with Gordon Hansmeier of our office, who acts as City Attorney for the City of Waite Park. Gordon is familiar with this project. It is his Frederick L. Grunke understanding that Waite Park is still at a preliminary stage with respect to consideration Thomas G. Jovanovich 0 of this project. It is not something that Waite Park is promoting per se. But Waite Park John H. Scherer 0 will probably be cooperative unless a contrary reason exists. It was his understanding, although you may want to verify this with Rena Weber, that Matthews took it upon Paul A. RajkowskiO himself to contact St. Joe and seek our participation. In any event, I suggest that you Kevin F. Gray discuss this matter with Rena to get an update as to the project's status and Waite Park's interest. William J. Cashman Richard W. Sobalvarro Minnesota Statue Chapter 469 allows a municipality to issue revenue bonds for various Patrick J. Larkin projects, including nursing homes. These bonds are strictly revenue bonds. As such, the bonds would be paid trom revenue generated by the nursing home. The purpose of this Susan M. Dege type of bond is to permit nursing homes, or other projects permitted under the parameters LeAnne D. Bartishofski of the statute, to secure lower interest financing by running it through the City. When the bonds are run through the City, the bond purchasers acquire a tax: exempt bond. Since . Lisa A. Chaudoir Frank J. Rajkowski and Richard W Soba/varra are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota and Wisconsin, Paul A. Rajkowski in Wisconsin and William J. Cashman in South D~kota. - "Member of American Board of Trial Advocates. oQualified ADR Neutral. ... . Ms. Judy Weyrens M ch 16, 2001 Pag 2 the tax xempt bonds are at klower interest rate, the nursing· home pays a lower rate of interest. . Indirect y, the City isbenefirted by the development or redevelopment of property. The statute has a limitati°r as to the amount Øfbonding pennitted within a single year. There isa limitation as to how far Waite P!:ck can go withregatd to this proposal. For that reason, it's been requested that St. Joseph particip te as a conduit for plart of the financing. I From m review of the statute, it does appear as though intergovernmental agreements of this nature are municip ity issuing the bon~s. The only requirement appears to be thatthe facility is located within t~e State of . esota. I : i I Bonds issued underthis provlsion shall not be payable fÌ"om any funds other thanthe revenue generated by the li1ity. The city issuirig the bonds will not be liable. The holder of the bonds shall not have the right to ompeI the City to use its taxing power to pay either principal or interest. I I In additi¡n, bonds issued puduant to these sections sbaJI not constitute a charge, lien, or encumbrance upon an I property of the Cit~ or a redevelopment agency of the City. No bond shall constitute a debt of . the City within the meaning o,f any constitutional or statutory debt limitation. As aprernary step, I don'tl... any problem in baving the public hearing scheduled for consideration of the prop, sal. Before the Council takes· any specific action authorizing the bonds, it should wait for the City Of¡¡aite Park to act. I also believe that a separate agreement should be executed with Waite Park providin that Waite Park fulfills any administrative duties, and reimburses the City of St. Joseph for any costs or éxpenses, as well as administrative time, incurred by the City of St. Joseph which is not otherwisJ paid or reimbursed by the nursing home. The City ~Ould take input ft~m Chad, on behalf of the EDA, that the use ofthe bonding in capacity for this proje twill not otherwisejaffect or restrict any proposals for the issuance of Industrial Revenue Bonds wir the City of St. J¡seph. At the corclusion of the pUbli9 hearing. I recommend that the City simply close the hearing and take the: matter un~er advisement until ;such time as the project is ratified by Waite Park and other concerns are satisfactofly addressed. I see lno reason for the City to rush into a decision at this time. Let me know if you or th Council have any q~estions. i Verr truly yours, ! RAlKOWSKI HANSMEIER LTD. I . I ì I I i I I , I I I ! i . . . . ."'. - i I . ] RESOLUTION RECITING A PROPOSAL FOR A COMMERCIAL DEVELOPMENT PROJECT, GIVING PRELIMINARy APPROVAL I TO THE PROJECT AND ISSUING A COMMERCIAL I DEVELOPMENT NOTE PURSUANT TO MINNESOTA LAW I ([NDEPENDENCE CENTER, INC. PROJECT) i ] WHEREAS, Minhesota Statutes, Sections 469.152 to 469.1651, as amended (the "Act) auth rizes cities to issue ievenue bonds to assist revenue producing projects; and I I WHEREAS, the I City of St. Joseph, Minnesota (the "City") has received from Inde~endehce Center, Ih4·;ä501(c)(3) organization (the "Company"), a proposal that the City unde1)take to program to .~ssist in financing the acquisition and remodeling of an approximately 8,400 square foot buildi~g and constructing and equipping an approximately 840 square foot additn thereto (the "Project"), located at 51 First Avenue South, City of Waite Park, Minnesota, throu h the issuance of a revenue note or obligation(in one or more series) (the "Note") pursuant to the Act; and I . WHEREAS, the eity desires to facilitate the development and help to provide the range of se ices and employm~nt opportunities required by the population and the Project will assist the C ty in achieving thes¥ obj ectives; and I . I. WHEREAS, a puBlic hearing on the Project was heldon the date hereof> after notice was publi~hed and materials tVade <tvailable for public inspection at the City Hall, all as required by the it and Section 147(f) of the Internal Revenue Code. of 1986, as amended, at which public heari g all those appearing who desired to speak were heard and written comments were accep ed; and i I i WHEREAS, no public official of the City has either a direct or indirect financial interest in the Project nor willan~ public official either directly or indirectly benefit financially from the Proje t. I NOW, THEREFORE, BE IT RESOLVED by the City Council of the CityofSt.Joseph, Minnesota, as follows: ! ' . ¡ I I 1. Th~ City hrreby gives preliminary approval to the proposal of the Company that the City undertake the Project, and the program of financing therefor, pursuant to the Act and a loan Jgreement to be entered into between the City and the Company,sÒ as to produce income and rtenues sufficient to!pay, when due, the principal and interest on the Note in an aggregate princi al amount not toe~ceed $605;000 and the City hereby undertakes preliminarily to issue its Note in accordance with such terms and conditions. .¡ 2. At the option .of the City, the financing may be structured so as to take advantage of w~atever means are available and are permitted by law to enhance the security for, or markefability of, the Note'; provided that any such financing structure must be consented to by . the Company. j . i ì I I i 12767491' I I ì ] 3. On the basis of information available to the City it appears, and the City hereby . finds, that the Project constitutes properties, real and personal, used or useful in connection with a revenue producing enterprise within the meaning of Subdivision 2(b) of Section 469.153 ofthe Act; that the availability of financing under the Act and the willingness of the City to furnish the financing will be a substantial inducement to the Company to undertake the Proj ect, and that the effect of the Proj ect, if undertaken, will be to encourage the development of economically sound industry and commerce, to assist in the prevention of the emergence of blighted and marginal land, to help prevent chronic unemployment, to provide the range of services and employment opportunities required by the population and to help prevent the movement of talented. and educated persons out of the state and to areas within the state where their services may not be as effectively used. 4. The Project and the program to finance the Project by the issuance of the Note, are hereby given preliminary approval, subject to final approval by the City, the Company and the purchaser of the Note as to ultimate details of financing the Project. 5. The Company has agreed and it is hereby determined that any and all costs incurred by the City in connection with financing the Project whether or not the Project is carried to completion will be paid by the Company. 6. Briggs and Morgan, Professional Association, acting as bond counsel, is authorized to assist in the preparation and review of necessary documents relating to the Project, to consult with the City Attorney, Company and the purchaser of the Note as to the maturities, . interest rates and other terms and provisions of the Note and as to the covenants and other provisions of the necessary documents and submit such documents to the City for final approval. 7. Nothing in this resolution or the documents prepared pursuant hereto shall authorize the expenditure of any municipal funds on the Project other than the revenues derived from the Project or otherwise granted to the City for this purpose. The Note shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property or funds of the City except the revenue and proceeds pledged to the payment thereof, nor shall the City be subject to any liability thereon. The holder of the Note shall never have the right to compel any exercise of the taxing power of the City to pay the outstanding principal on the Note or the interest thereon, orto enforce payment thereon against any property of the City, except such property as may be expressly pledged for the security of the Note. The Note shall recite in substance that the Note, including the interest thereon, is payable solely from the revenue derived from the Project and pledged to the payment thereof. The Note shall not constitute a debt of the City. within the meaning of any constitutional or statutory limitation. 8. In anticipation of the approval of the Project by the State of Minnesota, Department of Trade and Economic Development and all. other necessary entities, the issuance of the Note to finance all or a portion of the Project, and in order that completion of the Project will not be unduly delayed when approved, the Company is hereby authorized to make such expenditures and advances toward payment of that portion of the costs of the Project to be financed from the proceeds of the Note as the Company considers necessary, including the use of . interim, short-term financing, subject to reimbursement from the proceeds of the Note if and when delivered but otherwise without liability on the part of the City. I 276749vl 2 .\ ~ -'i> . it}} of St. Joseph 25 College Avenue P.O. Box 668, St. Joseph, MN 563 4 (320) 363-7201 Fax: 363-0342 I Apri119,2001 CLERK! I ADMINISTRATOR I Judy Weyrens Mr. Pau1Mbe MAYOR Minnesota Department of Larry J. Hosch Trade and :Economic Development 500 Metro Square COUNCILORS I 121 7th Place East Bob Loso , Cory Ehlert St. Paul, Minnesota 55101 Kyle Schneider Re: I City of St. Joseph, Minnesota Alan Rassier . $605,000 Commercial Development Revenue Note I (Independence Center, Inc. Project), Series 2001 I Dear Mr, Moe: Attached hereto in duplicate is the application of the City ofSt. Joseph, . Mirtnesota, for approval of the above referenced project (the "Project") including a I copy of the! Resolution giving preliminary approval for the issuance of the Note adopted by ~he City Council. As indicated in the attached Resolution, we believe that this Project fully meets the public purpose requirements of Minnesota Statutes, Sections 469.152 to , 469.1651 (the "Act"). The Company works with adults with developmental disabilities iµcluding providing work skills and daily living training and facilitating community ~nvolvement. The City Council desires to help promote development of facilities for the education and rehabilitation of disabled adults, and believes that the financing of the Project will áccomplish that objective. I Reference is made to the Resolution for a more definitive statement of the public purpo'ses served by the financing. The .J¡>roject doesnot contain any property to be sold or affixed Or consumed in the produ?tion of property for sale, and does not include any housing facility to be rented or used as a pennanent residence. ! The ;City has complied with the notice and hearing requirements of Minnesota S~atutes, Section 469.154, subdivision 4, and agrees it will comply with the reporting requirements set forth in Minnesota Statutes, Section 469.154, . subdivisions i5 and 7, The public hearing was held on Thursday, April19, 2001, at the City Hall in the City of St. Joseph, and all interested parties were afforded an opportunity to express their views. ! i ! 127012'j' ] I I , i ~ The City will undertake to encourage that the employment opportunities made available . by the Project will, if feasible, be offered to individuals who are unemployed or who are economically disadvantaged. We respectfully request prompt approval by the Minnesota Department. of Trade and Economic Development of the Project under the provisions of the Act. Sincerely, CITY OF ST. JOSEPH, MINNESOTA Mayor . . 1270125vl 17 Apr 2001 Bills Payable Page 1 Tue 3: 37 PM City of St. Joseph April 19, 2001 . Check Transaction Depart Number Nam Amount Comments Description Fund 29589 G ITE CITY ELECTRIC CO -1,424.21 void check Automotive Services 101 29649 BO ~LEY'S , 69.23 Stearns League Mtg Other .Financing Uses 101 29651 ALE; RIA FIRE DEPARTMENT! 20.00 lake region meeting Fire Training 105 I .. I 97.97 council chambers, electri City Hall 29652 BAKER ELECTRIC I 422 29652 ELECTRIC 102.00 council chambers, electri City Hall 422 , 29652 ELECTRIC 129.30 track lighting, chambers Cable Access 101 29653 OF REVENUE 935.86 state withhold 4/4 101 29653 OF REVENUE 69.86 state withhold sick 101 29654 & EQUIPMENT 162:57 service/check aircompres Fire Station and Building 105 I 29655 CONT NENTAL SAFETY EQUIPME~T 38.94 smoke tubes Fire Fighting 105 29656 CUSH NG, CHARLES 1,375.29 refund special assessment 315 29657 EFTP 2,456.25 fed withhóld, 4/4 101 29657 EFTP 2,194.04 fica/med withhold, 4/4 101 29657 EFTP 157.22 fed. withold sick 101 29657 EFTP 302.90 fica withold sick 101 29658 GRAN TE ELECTRONICS 1,424.21 equip new squad car Autòmotive Services 101 29659 HARD IVES I 2,730.42 salt/sand Ice & Snow Removal 101 29660 HELM R, ANTHONY , 1,000.00 refund water hookup 101 "õõ' ''"'1''' R'''NU' "RV'C' .19.40 withholding Salaries & Adminstrative 101 29662 LEAG E OF MN CITIES INS TRU¡;T 500.00 ded, plow accident Street Maintanence 101 296 6 3 LEEF BROS 62.57 clothing service Street Maintanence 101 . 29663 LEEF BROS i 62.58 clothing service Park Areas 101 29663 LEEF ~ROS I 62.58 clothing service Administration and General 601 29663 LEEF ROS 62.58 clothing service Administration and general 602 29664 MCDOW~LL COMPANY 159.00 heating system, city hall City Hall 422 29665 MINNE OTA STATE TREASURER 86.60 1st quarter surcharge Building Inspec. Admistration 101 29666 PERA 20.00 retirement Accounting 101 29666 PERA 2 , 840 . 27 re t iremen t 4/4 :01 29667 POST STER 102.00 stamps Crime Control & Investigation 101 29667 POST STER 68.00 stamps Salaries & Adminstrative 101 29668 ST. J E GAS & BAIT 175.37 gas Street Maintanence 101 29668 ST. J E GAS & BAIT 175.37 gas Ice & Snow Removal 101 29668 ST. J E GAS & BAIT 148.89 ga!? Fire Fighting 105 29668 ST. J E GAS & BAIT 557.69 gas Automotive Services 101 29668 ST. J E GAS & BAIT 175.37 gas Administration and General 601 29668 ST. J E GAS & BAIT 175.37 gas Administration and general 602 29668 ST. J E GAS & BAIT 39.02 ups Fire Administration :05 29668 ST. J9E GAS & BAIT 41. 68 ups Sewage Treatment Plant 602 296.69 STREIOHER.'S 124.88 uniforms, Gustin Crime Control & Investigation 101 . I 29670 TEMPL -INLAND 1,000.00 refund assessment 101 29671 TIRE X SERVICE CENTERS 76.45 '94 Ford, LOF, alt repair Automotive Services :01 29672 HOME MORTGAGE 1,000.00 refund water hookup 101 29673 M OF ST. CLOUD, INC 52.94 radio repair Communication Service :01 29674 ST. CLOUD 12,482.57 sewer rental charges, Mrc Sewage Treatment Plant 602 29675 ST. CLOUD 1,900.00 RSVP Services Communty Support 101 . 17 Apr 2001 Bills Payable Page 2 Tue 3:37 PM City of St. Joseph . April 19, 2001 Check Transaction Depart Number Na¡ne Amount Com¡nents Description Fund 29676 DANKO EMERGENCY EQUIPMENT, CO 9,091.24 10 bunker pants/coats Fire Fighting 105 29677 EMERGENCY MEDICAL PRODUCTS 128.75 25 ¡nicro shields Fire Fighting 105 29678 FIRST STATE BANK 15.00 payroll services Accounting 101 29680 HANDYMAN'S INC 148.51 100' ext, 2-80 foot Maint Shop 101 29681 HAWKINS WATER TREATMENT GROUP 24.00 water test Ad¡ninistration and General 601 29681 HAWKINS WATER TREATMENT GROUP 12.00 water tests Ad¡ninistration and General 601 29681 HAWKINS WATER TREATMENT GROUP 12.00 water tests Ad¡ninistration and General 601 29681 HAWKINS WATER TREATMENT GROUP 136 ~ 00 sewer tests· Sewage Treatmentplánt 602 29681 HAWKINS WATER TREATMENT GROUP 12.00 sewer tests Administration and General 601 29682 KLN DISTRIBUTING 83.49 printer tractor pull Salaries & Adminstrative 101 29683 LEAGUE OF MN CITIES 20.00 safety conference Street Maintanence 101 29683 LEAGUE OF MN CITIES 20.00 safety conference Fire Training 105 29684 MACQUEEN EQUIPMENT 945.17 brooms Street Cleaning 101 29685 MENARDS 73.24 blades, saws Maint Shop 101 29686 MINNESOTA TRAVEL MANAGEMENT 615.25 lease payment, ¡narch Automotive Services 101 29687 NORTHERN TOOL & EQUIPMENT CO 88.38 heavy duty hose reel Maint Shop 101 29688 OFFICE MAX 233.17 office supplies Crime Control & Investigation 101 29688 OFFICE MAX 14.91 office supplies Crime Control & Investigation 101 29689 ONE CALL CONCEPTS, INC 7.20 notification fee Administration and General 601 29689 ONE CALL CONCEPTS, INC 7.20 notification fee Administration and general 602 29690 PATRICIA OVERMAN/RECORDER 117.00 recording fee Planning and Zonning 101 . 29691 RAJKOWSKI HANSMEIER LTD 2,500.00 legal fees, police Crime Control & Investigation 101 29691 RAJKOWSKI HANSMEIER LTD 162.00 legal fees, pond view City Attorney 101 29691 RAJKOWSKI HANSMEIER LTD 265.00 legal fees, ordinance upd Ordinance & Proceedings 101 29691 RAJKOWSKI HANSMEIER LTD 18.00 legal fees, bank purchase City Hall 422 29691 RAJKOWSKI HANSMEIER LTD 603.00 legal fees, St. wendel Planning and Zonning 101 29691 RAJKOWSKI HANSMEIER LTD 1,420.27 legal fees, general City Attorney 101 29692 RISK'S SAFETY CONSULTING CO. 605.50 CPR training, Lions reimb Fire Training 105 29693 SAM'S CLUB 15.00 membership fees Salaries & Adminstrative 101 29693 SAM'S CLUB 30.00 membership fees Street Maintanence 101 29693 SAM'S CLUB 15.00 membership fees Sewage Treatment Plant 602 29693 SAM'S CLUB 15.00 membership fees Crime Control & Investigation 101 29693 SAM'S CLUB 8.41 legal pads Crime Control & Investigation 101 29694 SCHWEGEL'S TELEPHONE SERVICES 96.25 phone/heating system City Hall 422 29695 ST CLOUD BOYS & GIRLS CLUB 3,000.00 evening program support Communty Support 101 29696 TIREMAXX SERVICE CENTERS 82.50 94, repair lose connect in Automotive Services 101 29697 TOP-U.S.A CORP 205.70 mouse pads (40) Crime Control & Investigation 101 ---.------ Grand Total 54,859.17 . ~ ."" .. I DRAFT I , I Page 10f 6 . pursrnt to due call and nltice therenf, the City Council for the City of SI. Joseph met in regular session onT ursday, April 5, 20011at 8:00PM in theSt. Joseph City Hall. ~ªrs Pre§enl. Mayor Jarry Hosch. Councilors Cory Ehlert, Bob Loso, AI Rassier, Kyle Schneider. Cler· Administrator Judy Weyrens. . Qth I Pr ent: City Enginker Joe Bettendorf, Public Works Director Dick Taufen, Fire Chief Dave . Thei en, Police ChiefGary¡Will, Jim Graeve, Rick Heid, Bob Herges, Dave Gruenes,Tom Klein, Gary Utsd" Len Walz, Dan Tideman, John Bloomer, S. Phyllis Plantenberg, Amber Wiese, Jim Hardwick, Jodi Terh ar.¡ . . ... . A r ve A enda: Ehlert ~ade a motion to approve the agenda as presented; seconded by Loso and passed unanimously. cons1ent Agenda Loso ma1de a motion to approve the consent agenda as follows: I ì a. Approve thk Bills Payable,check numbers 29554 - 29648. b. Approve the minutes of March 12, 2001 andMarch 15, 2001. c. Accept thelEngineering rates for 2001 as submitted by SHE d. Authorize the Mayor and Clerk to execute the Building Inspector Contract e. Authorize tbe Mayor and Clerk to execute and publish the amendment to Ordinance No. 102, Noise 'Ordinance. The otion was seconded by Rassier and passed unanimously. DEPARTMENT HEAD REPORTS . i ì PUB IC WORKS DEPARTMENT I I I Lawn Mower Pur hase: Public Works Director DickTaufen appeared before the Council to request autho ization to trade-in the¡1995 John. Deere Mower, deck and broom. The City has received two quotes to replace the tractor, with t~e low quote of $24,204 submitted by Rudolph's, Inc. Rudolph's will allow the Ci~y a credit of $·20,404 ¡for the 1995 tractor, with the City contributing an additional· $ 3800 plus tax for th) new tractor. Rassier1questioned if the mower is equipped with air conditioning. Taufen responded that in the past the City has flot requested air conditioning as the windows are removed for the summer mont~. Rassier and Ehlert iencouraged. T aufen to seek prtcing on ai! condition Ing or consider thisoption for fut re purchases. Loso made a motion to approve the expenditure, allowmg the purchase of a John Deere 4200 Series Mower and Deck as requested with a cash contribution after trade-in of $ 4,0471 The motion was setonded bySchneider'and passed unanimously. Tauf~ reported that in addi~on to the 1995 tractor, the City is part of a rent program that allnws the City to rec· ive a new mower eac~ year. The program offered by John Deere allows municipalities to rent a new ower each year, with the rent payment based on the number of hours used the prior year. The cost fQrthe 2001 lease based on 2000 hours is $1,192.60... Rassier made a motion to authorize the lease payment in the amount of $ 1,192.60 to Rudolph's Inc for the lease of a John Deere Mower as reluested. The motion loos seconded by Schneider and passed unanimously. Taufe veqUested authorization to look for a trailer to haul water for the trees and flowers in the dnwntnwn area. he cost to retrofit a trailer is approximately $ 300 - $ 500. Loso made a motion authorizing the Maintînance Staff topurc~ase a trail~r as requested, not to exceed $ 500.00. The motion was seconred by Ehlert and pa¡ssed unanimously. Com ost Area: Taufen discussed with the Council the opening of the compost area. The City needs to . hire at least one attendant a~ Ben Hollerman is not interested working thissummer. Taufen reported that due to large amount of snow; the compost area will open later this year than in the past When questi ! ned if the City needs ~o staff the compost area, Taufenresponded that if the City does not staff the site ga bagetends to accumulate. Loso made a motion to advertise the position of compost I I I I ì I I i I .'- DRAFT Page 2 of6 attendant through the cable access channel and authorizethe hiring as requested. The motion . was seconded by Ehlert and passed unanimously. Part Time Maintenance Worker: Taufen reported that the Maintenance Employee on leave due to injury has not been able to return to work as originally anticipated. Therefore, at this timeTaufen is requesting authorization to retain Duane Lodermeier as a part time maintenance worker until April 30,2001. Taufen stated that Lodermeier is interested in continuing employment with the City either part time or full time. In the past years the City has hired temporary workers and Taufen is requesting the Council consider retaining Lodermeier.Schneider made a motion to· retain Duane Lodermeieras a part time maintenance work as requested until April 30, 2001: The motion was seconded by Ehlert and passed unanimously. Fire Truck Purchase: Fire Chief Dave Theisen appeared before the Council to request authorization to seek bids for a ladder truck. Theisen reported that for the past six (6) months a committee from the Fire Department has been researching the refurbishing or replacement of the ladder truck. The Fire Board has discussed the purchase many times and has recommended unanimously that the City and Township authorize the solicitation of bids for a ladder truck. The cost to replace the ladder truck is estimated at $ 360,000. The Fire Board has agreed to use the equipment reserve fund to fund the$ 200,000 down payment and finance the balance through Baystone Financial. The interested rate quoted by Baystone in March was approximately 4.132 to 4.017. . The term of the financing would be three years. The proposed truckwill be equipped with a 65 foot ladder rather than the current 50'ladder. Theisen reported that the Truck Committee approached the Monastery and College of St Benedict for a contribution. Twenty six years ago the Monastery contributed one-third the cost of the existing ladder truck. The College and Monastery agreed to increase their annual contribution by $ 5,000 per year. . Ehlert questioned how often the truck is used and the need to replace the ladder truck. Theisen stated that in the past twenty six years theladdertruckwas used approximately twelvetimes. Theisenstated that a ladder truck is not only used for tall buildings, it is also used to get on top of a fire and fight iffrom the top down. Theisen also stated that the Fire Board has been discussing the need to purchase a new ladder truck since 1995. The cost of the ladder truck has been increasing at a rate of 5% per year. Theisen stated it is his opinion that the question is not what truck to purchase but when the truck will be purchased. Ehlert stated that he does not feel he has enough information to make a decision at this meeting and requested the Council table this matter for further information. Theisen stated that the Fire Board and Township both have unanimously approved the solicitation of bids. Rassier stated that he too has some concerns and sensed from the Fire Board minutes that the Board also had some reservations. Rassier questioned what options were discussed before the decision to move forward. Theisen stated that the Truck Committee looked at both the refurbishing and new purchase of the fire truck and it was most economical to purchase a new truck. The cost to refurbish the old truck was approximately 50% ofthe price of a new truck. If refurbished, the truck would still be a twenty six year old truck. Loso stated his reservation at the Fire Board meeting was pertaining to the need for each area department to purchase ladder trucks. Loso questioned if the truck could be a mutual aid piece of equipment Hosch made a motion authorizing the securing of bids for the purchase of a ladder truck with a 65' ladder.. The motion was seconded by Schneider. Ayes: Hosch, Loso, Ehlert, Schneider Nays: Rassier Motion Carried 4:1 :0 CITY ENGINEER REPORTS Save the Woods: City Engineer Joe Bettendorf stated that he was approached by some residents of St . Joseph.regarding the wooded area in Pond View Ridge Plat 6. The City has requested the utility companies to place all the utilities in one trench saving removal of trees. Bob Herges, developer of Pond View Ridge Plat 6, stated that itis not his intent to remove all the trees in the wooded areas. To a ,,,,> I DRAFT Page 3 of6 . developer trees are consid~red an asset and saved whenever possible. In an· effort to save the trees, Hergr reported that beforé utilities are installed, the trees will be cut to determine the ¡ocatinn of the road . After the road is locbted all the utility companies will be invited to walk the site to determine the locat on of utilities. I . Dave Gruenes, representative from Stearns Electric approached the Council to discuss the placement of utilityllines. Gruenes statecj that utility<easements are secured so that all companies place lines in one com~on area. The current] regulations do not require that all utilities be installed with one trench; In fact, Stea ns Cooperative Electric takes the position that joint trenching is not safer, is more difficult and more costlr Gruenes further staled that Stearns Cooperative Electric wants to be a good neighbor and places safet~ first. At this time the court system in Minneapolis is hearing a case regarding joint trenching. previ~USIY it has been determined that as long as the utility companies maintain all lines within the ease~ent, municipalities cdn not dictate the location. . Gruenes stated that he agrees thatin Pond View RidgSix, the trees should 'remain. In fact, Stearns Cooperative Electric has agreed to stay within one foot of the easement todisrµpt as few trees as possible. Jim draeve Presented the ¿ouncil with a petition signed by residents and business owners of the St. Joser area. The petition qrged the Council to save as many of the natural resources in Pond View Ridg . Six as possible. GraEwe stated that since the petition has beencirculated he did meet with the devel pers and Stearns Eleictric. At that meeting everyone agreed to save as many trees as possible. Graer questioned the Council if rather than constructing sidewalks in Pond View. Ridge Six, the City could mark the pavement a~ a walking/biking trail. If the sidewalk were eliminated more of the trees could be sal ed. Bettendorf stateq the City could review narrowing the road bed and marking the walking/biking ~~:h r sfated. The Councii agreed to reconsider the construction of sidewalks in Pond View Ridge Plat . Coun Road 121 U date: $ettendOrf presented the Council with information regarding possible funding altern tivesfor the construction of utilities and street along County Road 121. The Council agreed to revieJ this material at a later Council meeting. I John · loomerquestioned BlttendOrf if the current plans for the reconstruction of CR 121 include curb and gi'tter and the status of ¡he project. Bettendorf stated that itis the policy nf the City to install curb and gutter when reconstructing a road. Therefore, the plans include curb and gutter. As far as the status of the project, Bettendorf respqnded that the project is in thedesign phase and it is highly unlikely that const~uction will occur in 2001. The County hopes to finish the design work, secure the necessary right of way a~d award the bids in 2001. It is possible that if everything goes well, the County could dn the South rn end of the road from County Road 138 to Jade Road. Ehlert questioned the reaso~ for denial of the gran¡. Bettendorf stated that he has not had the opportunity to me,t with theDepartment¡ofTrade and Economic Development regarding the grant. The grant procer is very compEJtitive and the. City was competing with 109 other applications. Of the 109, only 39 were f nanced. Bettendorf stated he was initially informed the grant contained two flaws: 1) a large portio. of the project was based on future growth and 2) a large portion of the project was not assessed. Bettenldorf explained that St.j Benedict's was not assessed for water as they have their own water system ands,wer was not assesseq based on the manner in which sewer is provided. BloomEr questioned if the Ci¡YCOUld resubmit the project without the future growth, or using smaller lines. Bettenporf stated he would like additional time to review the grant application and if it would be worthwhile resubrttingthe application for consideration in 2001. Capita Improvement Plan: JettendOrf presented the Council with a portion of the Capital Improvement Plan. ft this time Bettendorf,ha~ identified future projects and is working on projecting costs and revenue . sources. Bettendorf stated he will present a more complete plan at a future meeting. Loso q~estioned the current ~onditions of some of the roads in the downtown area and stated they are In dire ne~d of repair. Losostated it is his opinion that some of the roads need to be completed this year as they m y not last another year. Bettendorf stated that he is reviewing the roads with Dick Taufen and. .. I .. ] i i I \~,~ DRAFT Page 4 of 6 they will present a proposed improvement plan to the Council. Further, Bettendorf stated he trying to . construct.a road improvement plan that would maximize the MSA funding. Area Hookup Fees: Bettendorf reported that he is in the process of updating the area hookup fees, which he will present to the City Council at a later time. Affordable Housing Update. Gary Utsch: GaryUtsch appeared before the Council to present the current information on the affordable housing plan. Utsch stated that he represents the City of St. Joseph on the Five City Affordable Housing Cornmittee. The committee has been working on establishing uniform ordinances that would govern only affordable housing lots. Some of the items discussed include smaller lots, smaller frontages, sidewalks and number of affordable housing lots required per development. The current plan before the committee would require that all plats be designed with 15% of the totallots dedicated to affordable housing. Once alot is designated for affordable housing, that classification remains for 10 years. . The committee has also discussed financing mechanisms and the maximum housing cost. The current draft includes homes priced at $ 100,000, with $ 15,000 subsidized with housing funds. The amount subsidized would function as a second mortgage and remain with the property for 10 years. If the house Is sold before the 10 year period ends, the property owner must refund the $ 15,000 plus 2% interest. If the house is sold between·10 and 20 years, the $ 15,000.issplit between the property owner and housing agency with the greater benefit to the property owner the longer s/he stays owns the house. After twenty years the second mortgage is forgiven. Monastery of St. Benedict. Request to Change Entrance: Dan Tideman, GL T appeared before the Council on behalf of the Monastery ofSt. Benedict. The Monastery is requesting authorization to change the entrance at Chapel Lane and West Minnesota Street. The modified entrance would move the existing entrance 22' to the east. In doing so, one parking space on Minnesota Street would be eliminated. In . addition, the Monastery would be responsible for moving the light and paving stones. Fire Chief Theisen questioned if parking would be permitted in the new entrance. Tideman responded that no parking will beallowed in the entrance and 30 additional parking spaceswillbe provided behind the power house. Theisen expressed concern that the Fire Chief was not a partof the process reviewing the plans and requested that in the future requests be forwarded to the Fire Chief for comment and review. Loso made a motion to approve the request of the Monastery of st. Benedict, moving the existing entrance 22 feet to the east, eliminating two parking spaces on the east and gaining one parking space to the west, for a net parking space loss of one. Further, the Monastery will be responsible for all costs regarding the replacement of street lights and paving stones. The motion was seconded by Ehlert. Schneider questioned what compensation the City will be receiving for the lost parking space. Ehlert concurred and requested a response from the Monastery of St. Benedict. The motion passed unanimously. CSB/SJU Request to close College Avenue: Jodi Terhaar appeared before the Council on behalf of the student senates from St. Ben's and St.John's.. Terhaar stated the student senates are in the process of planning the Senior Farewell and questioned if the Council would be willing to close College Avenue on May 25, 2001. Terhaar stated the Council should have received three options for the evening of May25 and she is requesting if the City will approve the road closure and if so under what conditions. The Council reviewed a letter prepared by the City Attorney, John Scherer. The letter advised the Council to not authorize the blocking of College Avenue as it is a County Road and a main north-south . thoroughfare and must be left open and clear for passage. I ",' ~ I DRAFT I . . Page 5 of 6 . Los stated that he has T1ceived many comments from the residents regarding the closing of College Ave ue. At this time Los9 stated that he concurs with the City Attorney and the. City should not enc I urage the downtown party atmosphere. I Gary Utsch questioned w~y the Colleges do not plan the event at the Del Win and then bus the student's bac~to St.John's and St. ,Ben's. Terhaar responded that busing the students back does not work, as the studrnts want to go downtpwn for lastcall. No matter what event is planned the students will still gather in the downtown area. Terhaar assured the Council that the College is not planning an event downtown. Ehlet1rt.. .. st.ated. that he.. f. elt ,akt year the sen. ior event went well an.d is not sure if he is in favor of Chang. ing anyt ing. Theisen stated ;that from the Fire Department perspective the event did not gowell. The dep rtment was called to lumerous fires. ...... ...dl . ... . . Hosfh made a motion to ¡approve the request to block a portion of College Avenue North between Minrlesota Street and Ash Street on May 25,2001 for Senior Farewell as requested. The motion was seconded by Rassier. , Loso and Ehlert q~estioned if the Council approved the blocking of College A venue as requested, would the City be ~romoting an event downtown. Upon being questioned ifthe City could allow the bars to remain ¡open past 1:00 AM without serving alcohol, WíII responded that State Law would not allow suph. Jim Graeve responded thaUt is his opinion that each year the event is getting better and it may not be necessary to block College A venue. .I ¡ Ayes: None i Nays: Hosch, Ehlert, Loso, Rassier,Schneider Motion Fails 0:5:0 . AFS(];ME Labor. Contract: T. he Council rec.eived comments from the City A. ttorney regardin. g the AFSCME Labot contract forthe period 2000 -'-·2002. Hosch made a motion to accept the following reco mendations regarding the AFSCME Contract: a. revise sectlpn 2.1 to exclude from membership all Police Department Employees who are covered by! the Police Union (LELS) b. revise section 8.1 clarifying that employees doing similar responsibilities will receive the same amount of overtime c. revise section 8.5 clarifying that department heads will have discretion authorizing overtime payor compensatory time d. revise section 10.8clarifying that an employee with more than 80 hours accrued vacation on Decemb'er 31 will lose all excess hours e: revise section 11.2 clarifying that sick leave will be paidat the regular rate of pay f. the numberifor section 11.11 will be corrected g. revise section 17.1 A, clarifying that part time employees working 32 hours or less will pay a pro-n:ited amount of the employee contribution based on number of hours worked h. the numbering for section 18.8 will be corrected and the union will provide language for the Council to consider regarding seniority of part time employees. i. revise section 21.3 C clarifying that police department members covered by the AFSCME contract willi receive a uniform allowance in the amount of$ 200.00 j. revise secti9n 21.4 clarifying that longevity is paid for each full year of service k. revise the dates in section 26 j Themotionwas secondedlby Ehlert and passed unanimously. I MAYOR REPORTS · Y, C~nl Sales Tax: Hosch repnrted that he and Ehlert testified before the State Senate Tax Committee andhel is hopeful the tax will pass the Senate. ! i I j I I I :. ~~:., DRAFT Page 6 of 6 COUNCIL REPORTS . LOSO No Report RASSIER CORE: The next meeting of Core is April 18, 2001 at 6:30 PM Planning Commission: The Planning Commission will be presenting the Council with proposed zoning changes. Ajoint meeting will be scheduled sometime in May. EHLERT Noise Ordinance: Ehlert clarified that the Noise Ordinance Amendment approved by the Council does not change the manner in which noise violations are handled. In fact, Ehlert stated he wished to compliment the Police Department for the manner in which the noise complaints are handled. SCHNEIDER Park Board: The Park Board will be meeting on April 16, 2001at7:00PM CLERK/ADMINISTRATOR REPORTS Joint Trenching: Weyrens questioned the Council if they wished to pursue the issue of Joint Trenching. The City Attorney has provided some information and suggested the City review the current Excavation . Ordinance. The Council agreed to table further discussion on joint trenching until the court case with Excel Energy is settled. The court case may require the Ordinance to be changed. Thérefore, Loso made a motion to table discussion on joint trenching; seconded by Rassier and passed unanimously. Note: The Council was in agreement that joint trenching is in best interest of the City, but it does not make financial sense to spend additional resource hours researching the matter. Roske Property - Dr. Joseph Styles: EDA Director Chad Carlson presented information to the City Council regarding an offer to purchase Lot 2, Block 2 of Roske Addition at a price of $ 1.50 per square foot for a total price of $ 103,890.00. The property is jointly owned by the City and Township. On March 26, 2001 the Township unanimously approved the proposed purchase and at this time the Council needs to approve or deny the purchase agreement. Lose. made a motion to accept the proposal of Joseph Styles to purchase Lot 2, Block 2 Roske Addition for a price of $ 1.50 per square foot for a total price of $ 103,890.00. The motion was seconded by Rassier and passed unanimously. Adjourn: Loso made a motion to adjourn at 10:40 PM; seconded by Hosch and passed unanimously. Judy Weyrens Clerk! Administrator . i I . .,...;;,; .O~''',:!~''''';¡'''''''''~~''_'~''''''''"~'''''''""'' .:~~~ .....""_ .. Mln e~ota Lawful Ga"fbllng . ...... '. .; . Page 1 012' . '8/00 . . LG 20 "Ap )liça~ionforExempt.Pel'!11it Fee" $25 F..Pa" Or anization Information Check No. Orgarlzation nameWatab ¡creek Whitetails Chapter! Previousiawfu'gambfing exemption number Minnesota Deer Hunters Association Street City $tate/ZipCode County 34 34 140th Avon MN 56310 Stearns Namof chief exei:utivè off~l(CEO) Last name Daytime phone number of CEO Fi t name Da e I Raab 320-356-7427 Nam~oftreasurer Daytime phone number of F1{name Last name treasurer: Cr ig Thielman 320-356-7130 Type of NonprofifOrganization Chec the box that best desc1ribes your organization: ~ Fraternal 0 . RaRglou. Veteran ... . EX! Other nonprofit organization Che · ~e bOx that Ind!natesihå.tw>e of Proåfy"u' organi2atÍon ettaçhedtoth,"applicatio~; D IRS letter indicating in.come tax exempt status £D . Certificate of Good Standing.. from the Minne~ota Secretary of State's Office £D A charter sh0y.ting Xou are an affiliate of a parent nonprofit organization . I Proof previously submitted and. on. file with the Gambling.. Control Board ¡ .. ..... . . Gam IIn Premises Information Name f premises where gambling activity will be conducted> (for raffles, list the site where the draWing wiD take place) . I Lap'ayette Bar & Rest. Addr (do not uSe PO box) City State/Zip Code County I St. Joseph MN 56374 Stearns Date(s). rf activity (for· raffles' . ind~te the date of the draWing) Sep· ember 13th, 2001\ Check, box or boxes thatindicåte the type of gambing activity your organization win be col1ducting: . 0 I I1go [j¡JRafflesI 0 ·Paddlewheels . O*Pul-Tabs . O"T~boards ·Equ~ml3f'lt for these activities must be obtained from a licensed distmutor. This forpWIII.be madeavai/abie in Your name and and your organization's e Wing: Boaramem , of the aIemativØ format (I.e. large print, Brame) name and address wi! be public i'ñormation Board whose work assignment requires upon req~est.. The Infonnation requested when received by the Board. . AU the other that they have access to the Infonnation; on this fo~ (and anYatlachments) wi be infonnation that you proWfewill be private the Mnnesota Department of Public Safety; used by he. Gambling. Control Board data about you untft the Board iSSU88 your the Minnesota Attorney General; .the (Board) to determine your qualiflcatbns to permit. When the Board issues you r Minnesota Commissioners of be nyo~ nlawful gambling ~ in permit, an of the infonnatioo that you have Administration. Finance. and Revenue; the Minneso=vetherighttorefiJ~to provided to the Board in the Process of Mnne&Otal.egislativeAudIor,nationaland supp~the . n requested; however, applying for your permit will become public. intenuitionaf gambli1g regulatory agencies; If you refu e to supply this Infonnation1 the If the Board does not issue you a permit, anyone pursuant to court order; other Board maY not be .able to determine your al the Infonnation you have provided in the individuals and agencies that are qualiflcatloþs and, as a consequence. may process.of applying for a permit f8IT1ains spec/ficaly authorized by state or federal refuse to ¥Je you a permit. . If you supply private, with the exception of your name ~ to have access to the infonnation; . the Infonnatbn requested, the Board will and your organization's name and address I1divlduals and agencies for which I$w or be able to. rocess your application. I which will remain public. . JegalOrderauthorizesanewuseorshari1g I Private data about you are available only to of infonnation after .this Notice was given; ì and anyone with your consent. I I i I "I .. '"., ..;: ,,,;;.,., Ir",~~~,~f.?i'''~':''~W'\J>\~*,'~'~ ' '.~ .. "-'1 AppUcatiøn for ~mpt Perinit - LG2~O,,~,,"""'" .. . .- . -..' '8/00'·· .' cngan~at~n Name____~__________~__________________-------~~------------------------~-------~- . Local Unit of Govemment Acknowledgment If the gambling premises is within city limits, the If the gambling premises Is located In a township, both city must sign this application. the county and township must sign this application. On behalf of the city, I acknowledge this application. On behalf of the county, I acknowledgè this application. Check the action that Check the action that the city is taking on this application. the county is taking on this application. ~ Thecity approves the application with no o The county approves the application with no waiting period. waiting period. - o The city approves the application with a 30 day D.. The county approves the application with a 3Q day .waitìng period, and allows the Board to issue a waiting period. and allows thèBoard to issue a permit after 30 days (60 days for a first class permit after 30 days. city). o The city denies the application. o The county denies the application. .¡: .s¥. fJêßf>#lJ_ Print name of county _______.-:...~_________...;_____ (Signature of county personnel receiving applicat~n) Title _______________________________-------------- Date_I_I___ DateJ_IL~1 {7'1 TOWNSHIP: On behalf of the township, I acknowledge that . the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an apprtcation (Mir1n. Stat. sec. 349.213, subd. 2).} Print name of township (Signature of township official acknowledging applicat~n) Title Date_I_I___ Chief Executive Offic;er's Signature . . The information provided in this application is complete and. accurate to the best of my knowledge. Chief executive officer's signature Name (please print) Date , ,- Mail Application and Attachments At least 45 days prior to your scheduled activity date send: · the completed application,. If your appUcation has not · ~ copy of your proof of nonprofit stat1.Ìs, and been acknowledged by the · a $25 application fee (make check payable to "State of Minnesota"). local unit of government or Application fees are not prorated, refundable, or transferable. has been denied, do not Send to: Gambling Control Board send the application to the 1711 West County Road B, Suite 300 South Gambling Control Board. . Rosevllle, MN 55113 , . ifJj of St. Joseph , 25 College Avenue I P.O. Box 668, St. Joseph, MN 563 4 PROCLAMATION (320) 363-7201 Fax: 363-0342 The Ü;mgress and the President of the United States have designated May 15 as CLERK! Peace Officers' Memorial Day, and the week in which May 15 falls as National ADMINISTRATOR Police reek through ¡>nblic laws 87-726 and 103-322; and Judy Weyrens I The members of the St. Joseph Police Department play an essential role in MAYOR safeguárdingthe rights andfteedomsoftheCityofSt. Joseph; and Larry J. Hosch ! i WHEREAS: It. is· ~portant that all· citizens know and understand the duties, responsibilities, COUNCILORS hazards, and sacrifices of their law enforcementagency,and that members of our Bob Loso Cory Ehlert law en{orcementagency recognize their duty to serve the people by safeguarding Kyle Schneider life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and Alan Rassier EREAS: The mi and women of !be SI. Joseph Police Department unceasingly provide a J vital public service; OW, THEREFORE,i I, Larry J. Hosch, Mayor of the City of St. Joseph, call upon all citizens . ~the City ofSt. JosepIl and upon all patriotic, civic and educational organizations to observe the eek of May 13thro¥gh May 19, 2001 as Police Week with appropriate ceremonies and o servances in which all of our people may join in commemorating law enforcement officers, p st and present, who, ~y their faithful and loyal devotion to their responsibilities, have rendered a dedicated service to their communities and, in so. doing, have established for· themselves an e viable and enduring rbputation for preserving the rights and security of all citizens. , , I URTHER call upon: all citizens of the City ofSt. Joseph to observe May 15,2001, as Peace Officers' Memorial ~ay in honor of those law enforcement officers who, through their Iqeous deeds, have :made the ultimate sacrifice in service to their commuuity, like SI. Josepb P , lice Officer Brian Klinefelter who was ldlled in !be line of dnty on Jannary 29, 19%, or have bcome disabled in the perfOlmance of duty, and let us recognize and pay respect to the survivors o . our fallen heroes by lowing the· American flag to half staff not only on government buildings b t also at our homes and places of business. IN WITNESS WHEREOF, I have hereunto set my hand i i ~..~~ ./ Mayor City of St. Joseph, Minnesota . DONE at the City ofSt. Josephthis 15th day of May, 2001 . . . CilliT.f\ R CHI TEe T S . L ea pal d t Tideman 3 Ap '12001 Ms. ry Wey¡-ens City· f St. Joseph 21 Fi st Avenue NW St. J seph, MN 56374 I I I Re: St. Joseph City Offices and Police Department Saint Joseph, Minnesota Dear udy, i I , ì Encl9sed are two copies of¡ Application for Payment No. 7 for thè referenced project. The application reflects 100% of the work Has been completed to date. Items remaining on· the architectural, mechanical and e~ectriCal punch lIsts s~ould be completed as lIsted. This applIcation requests payment for the fu]] amou t of the retainage $28,379;90 and the fma1 change order number 8. Prom our conversation earlier today you noted· a couple Qf mechanical items that have yet to be resolved, and I noted there are a few e1ecti:1 items from 'the e~ectrical punch list to be resolved. I certified the payment subtracting the . mech 'ca1 and electrical i;etainage of $10,391.00, which would more than adequately cover these umeted items. Pleas review, and if the aJplication meets with your approval, initial one copy, forward it to Gopher State J ontractors, Inc., and issue a check for the "Amount Certified" to Gopher State Contractors, Inc. The s cond copy of the application is for your files. . SinC+lY, Steph me J. Howe, AlA Project Architect SJHls Ene. CC: File Jeff Baggenstoss (9928pa07) . · ; :J'¡ c::: I-oU" ~VVL-o -0 ,...... 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O Ji.- ,,' ::: .":. r~ ¡... « 'fJ,., ..J CI t> O(,J e,,~. ;::~~ ;::.::,., «~ w 0 I- w·~ 0 ;!.o ~ <..?z 0 =' _ " v, r- .- _ ..... c ....." « ,., ,., <1.::: W v c.c.... Z :.; ~,., C C - _ Z f- a:c::o..... m ..... ""'c:: ::: =~_ - 11...... U- c::C... <: Z; ...I U:.J 0 U 1-......;:; z .r:. c.c ..J E z .:: .:: ~ <1 ..J '<t' \D W z.,.., U:.J <:1 'fJ 0. ...... :$ ¡;.. Z.. z <: .::::<:1 - I- - 0 0.......::: c.c « (,J.c;:¡ 0. ...... <=< '" X U cG Z M:J £! (.) Z ¡:!:..2 ¡:!: U U -=:;::: ¡:!: , v m v c.c ..J ~ Z U 0 ~ U º ...;:::: _ f- U.S: c.c Qj 0 0 0 W ~ ~ ::¿ . O'S w·5 ::;) «.S: <: -:';;: f- ...~., l- e.. v Ô Zo 0 ~ ë 0 z U I- S a:,.¡ .c ¡::: I-:::"..J:::" U en:::" ::r: g 20 ttJ :il ~' ..", 0 cG 00.0 UFo.F Z :,0 -. f- ¡... U <: U - N «'. '<t' If', \D r--- OCJ 0\ . . ,t' -' . . ···(;~'()FST~.r~"~rH.. ....L Membrandurn I , i I I I To: The HÓnorable Mayor and City Council CC: d I . dm·'· Ju y Weyrens, City A tlllstrator I From: Gary:d. Will Jr., Chief of Police ì Date: 04/13/01 I I Re: Grants I I I I i I I I I have receiv~d two different grant information packages, both related to alcohol. Both need ap~roval of the council for me to apply for them. I 1. The firs't is the alcohol compliance checking funds. Ifwe apply for this, we . would be required to conduct two checks during the year of aU establishments I that seU alcohol. We do this now andwe receive $75 per establishment to I cover our costs. The matrix system establishes civil penalties if we find a businesè does sell to an underage person. This grant year wewouId be required to impose a penalty in addition to criminal charges being filed. This is acha~ge from the current year. It does not change the councils' abilities during the rest of the year, just during the two compliance checks conducted for the &rant. I would :request that if you wish to continue in this grantprogram that you authorize me to apply for the compliance check reimbursement grant for 2002. 2. The secqnd grant is for reducing underage consumption community-wide. St. John's l{niversity has contacted me, as they are interested in assisting with such a program. is for between $40,000 and $100,000. At this time, the specifics of would have to be worked out and applied for. I would propose that officers salarylbenefits cost for printing, publishing, etc. is included @ì -- 1 . Apri/13,2001 in the grant proposal. r would also include using the alcohol compliance . committee concept with adding at least 2 members under 21 to the board and another citizen at large. r would request that if you wish me to pursue this grant that you authorize me to apply for the grant up for $40,000 to $100,000. r have enclosed copies of both grant notices and the letter from SJU. . . 2 I c.... .1 . I I i I P.O. Box 2000 I Saint John's . CollegeviHe, MN56321 University i em. .1 , , i I Gary Will, St. Joseph Police I Lori Klapperich, Health and Wellness Coordinator I ì cc: Jim HardwicklyOdy Terhaar Date: 04/10/2001 i , I I Re: funding opport~nity ì ¡ I I I nclosed you will finçf a call for concept papers to be included in a proposal for a program ntitled "Enforcing Underage Drinking· Laws" being offered by OJJOP (Office of Juvenile ustice and Delinquency Prevention). In my fOffi1er position, I wrote a concept paper and leceived funding under this program. The money is very geared toward enforcement.issues rd in the s"uafton I ~s in was very helpfui in funding some acfivities that showed promise . ut had minimaloutcÇ>medata and would have received low priority in regular budgeting. I . now you are currently working with 5JU and CSB and I am sure, the rest of 51. Joseph, on Icohol issues and thought you may have ideas on how. this funding could be used in .our I ~rea. I II you would like to dikcuss the possibility of sUbmitting a concept paper, please call me at ( 20) 363-2587. I would be happy to assist in any way I could. I ! ì I , ì I I ! i I I i . 1 - . '" ~ DEPARTMENT OF PUBLIC. SAFETY Office of Traffic Safety . Request for Proposal for Development of Community Projects to Support Enforcing Underage Drinking Laws Program The Department of Public Safety, Office of Traffic Safety (OTS) is requesting concept papers from communities to be included in a proposal for a program entitled "Enforcing Underage Drinking Laws" being offered by the federal Department of Justice, Office of Juvenile Justice and Delinquency Prevention. OTS will submit a propo~al on May 21, which includes two to five chosen concept papers for this program, with notification of award within four months. A two-page narrative and one budget page is requested for this concept paper describing how the community· would implement the project. The goal of this program is toreduce underage drinking by decreasing access and consumption of alcohol by youth under age 21. Each concept paper will include how the following would be developed or implemented: · Coalition membership (existing or new). · Community needs assessment. · Strategic plan. · Youth participation. · Existing policies, regulations and laws assessment and recommendations for improvements. · Collection of relevant data regarding underage alcohol violations and liquor . establishment violations. · Increased participation by law enforcement. · Community participation and coordination with the Enforcing Underage Drinking Laws block grant program. · Plan for documenting accomplishments. Any governmental agency, school district, private school, public health agency, city or county agency, or non-profit agency focused ona1cohol, tobacco or drug prevention is eligible. Upon notification of award, OTS will require a complete proposal from the two to five cômmunities to implement their project. OTS will also require that a resolution from the governing board/council approving the project be filed with the complete proposal. Approximately $40,000 to $100,000 will be awarded to each grantee. Interested parties should submit concept papers tothis office by 3:00 p.m. on April 27, 2001. For more information regarding the concept paper, contact: Virginia Lockman,· State Program Administrator Office of Traffic Safety 444 Cedar Street, Suite 150 St. Paul, Minnesota 55101-5150 . 651-284-4183 FAX at 651-297-4844 vìr!!ìnìa.\ ockman@state.mn.us ..., " i Alcoholð1nd iGa,mblingEnforcement Divisipn 444 Cedar Stre~t, Suite 133, St. Paul, Minnesota 55101-5133 Phone: 651/296t6159 FAX: 651.297.5259 TTY: 651/282-6555 Internet: http://www,dps.state.mn.us I I I ] ! To:. Chief Law Enforcement Officer ì Date: 04/09/200,1 Alcohol & Subject: Alcohol Compliance Program I I Gambling I Enforcement The Alcohol & G-ambling Enforcement Division is beginning year three offederalEnforcing ., . ..... , . I Bureauqf Underage Drink¥1g Laws funding for alcohol compliance· checks to address the problem of Criminal' ~ underage alcoho~sale and consumption. The program will begin July 1,2001 and again will Appre¡hension grant to city and ,county law enforcement agencies up to $5,000 per year to conduct Capitol Security compUançechecfs~tlicensedliquor establishments. As waslåsr year, paymentfor c.ompliancecheckswill be ,made.. on the basis ofaili¡rone-rime reimbursement of$75.00 to Center for cover both checkS at an ,establishment. Again this. year, the Division ,is ilio. making' available Crime Victim funding to conduct investigations of adults pro~iding alcohol to underage age persons such Services as liquor establis~ent parking lot surveillance,and field 1 house parry follow-ups. Driver & Vehicle Departments interested in this type ofenforcemem fundin~ should, submit a written proposal Services outlining their. in~estigative plan. The Division will. evaluate the proposal and advise the Drug Policy & departmentonth9 amount .of funding it will provide. . Violence .,Prevention The grant money 'must be used to reimburse the following: law enforcemem officer salaries Emergency incurred during compliance checks conducted at licensed liquor establishments, wages paid Management! to underage purchasers participating in the compliancech~ks, . and for "'buy" money used to Emergency purchase alcoholþroductsduring the compliance checks. Participation in the program will Response involve one initia~ round of compliance checks, and then an additional round of follow-up Commission checks ,conducted I at a later date to determine increased Compliance... BeWminl? this vear.. as State Fi re a part of the fundinl? contract. the AGED will require the local liquor licensing Marshall authority citv council or countv board to im se civil enalties inst the licensees Pipeline Safety which fail the compliance checks as provided inMNStatute 340A.415.The program State Patrol also expects crimmal action against sellers who fail the compliance check. If the local Traffic Safety licensing authority, refuses to take the civil action against the licensee, gram funding willllot be availab1eto the] law enforcement agency. . Training seminars for local law enfQrcement officers, local licensing authorities. and prosecutors is available from the AGED. and can be scheduled by contacting either Brian Kringen at (651) 2&2-5118 or RonSeliski at (651) 215- 6214.Thistrainin~ provides 2 hours of POST approverl credit. Again this year, traininr is also available t.o owners, managers and employees of licensed establishments to enhance underagepurchaserawareness.priorto the coìnmencemem of the compliance. checks.. The. Gr.aI1! progr~ commences.July 1: 200.1.Ciry and County Law Entòr~ement. agenci~ imerestedin participating in this program and receiving grant money to conduct underage compliance checks I in their respective Iicenseà establishmenrs should comact S/A. Scott Stewart, Program Coordinator at 651-215-6205 to request an application tòr grantfunds. . After review of th~ application, you will be notified as to the amount of grant your departmemwi11reqeive andinvoices t.o complete for reiInbursemem aÌterthework has been completed. I I I ! .. ..~ ",. . . . . I Ie I I I ':';-""',':):, ',-,,¡ 1;( I I~R .. ;;'; ; Feasibility Report ............!i:,·: ............::./i.i: 2001 Northland Plat Five I .... ...:...:\:'::::: ...... ··.···.·.·..i " """",""')" . j I i , I I ,\":':'-'\''''''~'' "':! I I I I I I SHORT ELLIOTT HENDRICKSON INC Multidisciplined. Single Source. I 1200 25th Avenue South, P.O. Box 1717, S1. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX architecture . engineering . environmental . transportation Ie April 16, 2001 RE: St. Joseph, Minnesota I 2001 Northland Plat Five SEH No. A-STJOE 0102.00 I I Honora\:!le Mayor and City Council c/o Ms. udy Weyrens City Cle k/ Administrator I City of t. Joseph 25 ColI ge A venue North P.O.Bo 668 I St. Jose h, MN 56374-0668 Deaf M yor and Members of the City Council: I Enc10s d is the Feasibility Report for the above referenced improvement. It includes I endations, probable iosts, and estimated assessments. ontact me if you hT any questions. ,. Sincer ly, :~ 6. ß~~~ I Amy .sc~P.E. Projec Engineer I djg w:\stjoe\O 1 0 \report\report.doc I I I I Ie I Short Elli tt Hendrickson Inc. . Offices located throughout the Upper Midwest . Equal Opportunity, Employer I we help you plan, design, and achieve. . 2001 Northland Plat Five Feasibility Report City of Saint Joseph St. Joseph, Minnesota SEH No. Ä-ST JOE 0102;00 l I I I I I hereby certify that this report was prepared by me or under my direct . supervision, andlthat I am a duly Licensed Professional Engineer under the I laws of he State: of Minnesot1. ' : 13.). cJu I Amy B. Schaffer .E. I I Date: 04A 9/01 Reg. No.: 40543 I I I I ! 8ho1 Elliott Hendrickso,n Inc. Ie 120r51hAvenue sour P.O. Box 1717 81. loud, MN 56302-1717 I 320. 29.4300 I ! ! ] ! I . . I Table of Contents ~ i Title' age ' Certi ¡cation page Cover Letter Tabl of Contents I i I 1 Pa~ l 1.0 Scope ...............J................................................. .................. .........................1 I 2.0 Fea$ibility . .......¡.. .................. ......... ................................. ...... .........................1 3.0 Backgrou nd .....r··..·....··..···....······..··....········..·······....·················..·......···..······1 I 4.0 Proposed 1m provements.....................................·..·...·..·······..···..············..··1 5.0 Easements...... j......................................................................................... ....3 i I 6.0 Probable Costs .......... ................................ ........... .......... .............. ...............3 7.0 Assessments. .~.............................................................................................3 I i. . .1. Li$tofTable$ ITa, Ie 1 QPi~ion of Probable Cost ............... "... ,..................,. .... .......,. ....3 / Table 2 Assessment Per Lot .........;...................... .................................4 I I Appendix I A pendixA L04tion Map A I pendix B Project Layout I . I I Appendix C sta¡ement of Probable Cost I I I Ie I SEH s a registered trademark ofShortEJliott Hendrickson Inc. 2001 Northland Plat Five A-STJOE 0102.00 I St.J ,eph, MN P,age I . I Feasibility Report ~ , i ~ 12001 Northland Plat Five , , I i Prepared for City of St. Joseph I I 1.0 Scope I This report covers the. proposed . utility and street construction for NQrthland Plat Five in St. Joseph. A project location map (Exhibit A) is included in the Appendix. Construction is proposed for the summer I of 2001. Special assessments are proposed for site grading, street construction, concrete curb and gutter, drainage ponds, and .. underground utilities. 2.0 Feasibility I Having investigated the facts relating to construction of the proposed . improvements, it is my opinion, from an engineering standpoint, that this project is feasible, cost-effective, and necessary. I 3.0 Background This is the final phase of the original Northland Addition preliminary I plat. The proposed utilities would connect to existing utilities located at the intersections of Northland Drive with Gumtree Street East and Fir· Street East. I I ¡ 4~Oi Proposed Improvements The proposed improvements (Exhibit B) will consist of extending a I I 10-inchwater main north on Northland Drive from Gumtree Street to ¡ the north edge ..ofthe proposed plat. ..A 6-inch water main will.be installed under Hickory·.·Drive and. Hackberry Drive looping ·these I streets into Northland Drive. Proposed 6-inch water mains will connect . to the existing 6-inch stubs at Gumtree Street and Fir Street, and connect in a loop on Northland Trail. A I-inch water service will be Ie provided to all lots in the proposed plat. I 2001 Northland Plat Five A-STJOE 0102.00 I 51. J, seph, MN Page 1 . · ì IAn 8-inch sanitary sewer will pe installed under all of the proposed Istreets except Northland Drive. The gravity sewer will flow from south. I I to north starting at Fir Street, and eventually terminate at a new lift I I station along Northland Drive at the north end of the plat. This lift' I station will serve the proposed Northland Plat Five lots, and I approximately 125 acres of future development to the north. A 6-inch I forcemain will connect to the proposed lift station and extend south on l ! Northland Drive to an existing 6-inch stub at the intersection with I Gumtree Street. I I The proposed street improvemenfon Northland Drive will consist of a I 40-foot wide street, and will be designed as a 9-ton facility. The i proposed pavement cross-section will consist of 2 inches bituminous I I wear course, 2 inches of bituminous base course, and 8 inches of Class : 5 aggregate base. All other streets in the proposed plat will have a 32- ¡ foot wide surface. The pavement cross-section will consist of 1.5 I ! inches of bituminous wear course, 1.5 inches of bituminous base , 1 course, 8 inches of Class 5 aggregate base, and be designed as a 7-ton I , facility. .Final street widths will be reviewed with city staff during I I ! design. .. Design B618 concrete curb and gutter will be installed on all proposed , streets. Drainage will be accomplished through a storm sewer system. , I The drainage>flow will be carried to storm water sedimentation ponds I located on the east side of the proposed plat. There is an existing I wetland east of the proposed plat that will need· to be considered during design. We propose to limit the total runoff from the proposed plat to the same volume as the current land use provides. Therefore, I the ponds will need to be sized to contain some of the additional 1 drainage produced by the proposed plat. 1 I All disturbed turf will be restored with. 5 inches of topsoil and sod. This will be in the existing areas where connections will occur. All other disturbed areas in the plat will be restored with topsoil and seed. I Topsoil will be stripped and· stockpiled on.. site during grading operations and then re-spread for restoration. Seeding the proposed lots will help maintain drainage, and prevent silt and soil from eroding I into the existing wetland. The pond slopes will be restored with prairie grasses and wildflowers, similar to the ponds in other parts of St. Joseph. I Ie I 2001 Northland Plat Five A-5T JOE 0102.00 I 51. J seph, MN Page 2 I I I · 5.0 Easements 'No easements outside the plat boundary will be required for this !project, as all proposed work will be done within city right-of-way [limits or inthe proposed Northland Plat Five. 6.0 I 1 Probable Costs I l i The probable cost of the improvements noted above are indicated in I Table 1. An itemized breakdown of the costs is shown in Exhibit C. , I I ! , I I I I I I I Item Construction C/E/F * Total I Site Grading & Street $255,082 $97,431 $352,513 Stonn Sewer & Ponds $73,925 $28,592 $102,517 Sanitary Sewer $95,920 $36,950 $132,870 I Water Main $102,464 $39,436 $141,900 Lift Station $70,000 $27,100 $97,100 ," Total $597,391 ;00 $229,509.00 $826,900.00 * Contingency, Engineering, and Financing Assessments I 7.0 Assessments All proj ect costs will be paid for by the developer, except for a portion of the lift, station cost that will eventually serve undeveloped property I to the north. Street, sanitary sewer, stonn sewer, and water main will be assessed I equally to the 54 lots in the plat. The lift station will serve the 54 lots in the plat, along with an estimated 125 acres ofland curreptlyowned by the Rothfork family to the north. The final.cost split between the I current development and the. undeveloped land to the north will '. be detennined' as the subdivision agreement between the developer and the city is prepared. I I Ie I 200 Northland Plat Five A-STJOE 0102.00 I 5t.losePh. M~ Page 3 i ~ . No. of Assessment Item Cost Lots Per Lot Site Grading &Street $352,513 54 $6,528 Storm Sewer & Ponds $102,517 54 $1,898 Sanitary Sewer $132,870 54 $2,461 Water Main $141,900 54 $2,628 , Total Costs $729,800.00 $13,515.00 Lift Station $97,100 54 $1,798 * I * See discussion above. I I .- I I I I I I Ie I 200r. Northland Plat Five A-ST JOE 0102.00 I Streph, MN Page 4 -.. · Appendix A Exhibit A - Location Map I Exhibit B - Project Layout. i Exhibit C - Statement of Probable Cost I I I .. I I I I I I Ie I I . . I I I I I I I I, ' I WI I ,> ' i ..... ' 0( : I ..... I ___ __J ...~>.t...;. N~--'-__N v , r~~ ......... : I ...... I I ....' I I I I ..,.... 10, t I I ~..., 1,51 I I I '~" i"-_." I ~ I I ~~~"gj"'" i·................ : VI: : mTTl . ..... I !Ff#94 '..~..,.. ........ i.r=-= -- "LWlJ :~..,..,: ......,...... 1 rnmELM ST. W. :.MELM ST',E. ". .f·....,.... .>.,.., I. , w· ~"'.: " ~ .:. . z . """ ..,..,.., >Ø!'- ~ . \ ......... ............ Õ ~ ". ~~( I tvc "'"'''' (. 0( ",..!Of.¡ -"-..-.._ . []]J]] . "'" No!¡rHER "-.--.. ..-..-..-..-- ..DATE ST. W. DATE ST. E. [ 1 -r "']'" N R.R '--...... .. .__.__.. .. .^' . ~_.^'o__ I rIJJJJ- - .JŒTJ1Tli H -1 ..~t::_...· "::::-"'''_:'''~J' "-,,-,,_.:_.._..~.._:=-~-~_:=.~:.=,::;,-,,-,,-,,-,,-,, -"-' -.. ··_'._n_.._.._.._ L1:t.ILI 11..L.L.LLU'" ".- ..-..-..-..-..-..-. .......-.. . .. _.. .... .._. ........ _ _. ,', .. uJ --'-"'_U7""-··-··-··_"_··_··_.._.._.. g. CSAH 75 ," ". -..--.--.- ~ ...-...- ~ .... o . u_ ---- -- ~ ST. i w ..J ¡;: I w ~ > ~ 0( I ~ o z I N - 5 , i 300 0 300 &00 . I· ..... .. ... ."._ .... ... __ _ 0.... .._ ..... ._ _..... ._"JoIe~'15o ..... .' .. ...... - - .... ...... ..... ., . -tftl- ... . .... .... ~ ... -. -. ..........___........m.._"""^'~......-~~.^""""""'~.... ........- "t" I EXHIBIT A ~~5.I LOCATION MAP I ~ar' SAINT JOSEPH, MINNESOTA . I eI 1200 25th Avenue South, P.O. Box 1717, S1. Cloud, MN 56302-1717 320.229.4300 320.229.4301 FAX I. architecture . engineering . environmental . transportation 200~NORTHLAND PLAT FIVE 04/19/01 I ST. JOSEPH, MN A-S JOE 0102.00 I OPINION OF PROBABLE COST I MOBILIZATION LUMP SUM 1.00 $20,000.00 $20,000.00 BALE CHECK EACH 50.00 $9.50 $475.00 I SILT FENCE, HEAVY DtJTY LlNFT 3,100.00 $2.15 $6,665.00 I 4 CLEARING & GRUBBING EACH 5.00 $100,00 $500.00 I SAWCUTBITUMINOUsl PAVEMENT LlN FT 120.00 $2.50 $300.00 SALVAGE BARRICADE I EACH 3.00 $275.00 $825.00 COMMON EXCA V A TIO~ CUYD 23,500.00 $1.95 $45,825.00 I WATER I MGAL 530.00 $21.00 $11,130.00 AGGREGATEBPSE P'¡'CED. CLASS 5 CUYD 3,110.00 $13.50 $41,985.00 I 0 TYPE 41A WEARING CPURSEMIXTURE TON 1,290.00 $25.00 $32,250.00 1 TYPE 32B BASE COURSE MIXTURE TON 1,290.00 $23.75 $30,637.50 .. i 2 BITUMINOUS MATERIAL FOR TACK COAT GAL 625.00 $1.05 $656.25 I CONCRETE CURB & GUTTER, DESIGN B618 LlN FT 5,975.00 $7.10 $42,422.50 I F&I SIGN PANELS TYPE C SQFT 15.00 $34.15 $512.25 I I 4" BROKEN LINE YELLOW-EPOXY LlN FT 745.00 $2.75 $2,048.75 I 1.00 $275.00 $275.00 PERMANENT BARRICADES EACH I ì SEEDING I ACRE 22.50 $135.00 $3,037.50 I I , SEED MIXTURE I POUND 2,250.00 $2.05 $4,612.50 i SODDING TYPE LAWN SQYD 100.00 $4.75 $475.00 , ì I MULCH MATERIAL TYPE I TON 45.00 $100.00 $4,500.00 I OISC ANCHORING ~ ACRE 22.50 $105.00 $2,362.50 WOOD FIBER BLANK T TYPE HIGH VELOCITY SQYD 250.00 $1.75 $437.50 I COMMERCIAL FERTILIZER POUND 9,000.00 $0.35 $3,150.00 w ~_w",w-:t.~~__ f'~i\:~y%7"":!;.;,>?·,:J&i="~Wt~,::' wll";*;¡¡)jllil~~k: ,fi;"~W"r~ +, ...;'~. .,.... ... ".1, :'" ,."'::;, .%1.," , I EACH $500.00 $500.00 I 24 15" RCP PIPE APRONI 1.00 25 18" RCP pIPE APRONi EACH 1.00 $600.00 $600.00 I 26 21" RCP PIPE APRONj EACH 1.00 $750.00 $750.00 I 27 12" RCP PIPE SEWE~ DESIGN 3006CL V LlN FT 240.00 $18.00 $4,320.00 28 15" RCP PIPE SEWE . DESIGN 3006 CL V UN FT 1 ,405.00 $19.00 $26,695,00 I , Ie 29 18" RCP PIPE SEWER DESIGN 3006 CL IV UN FT 260.00 $21.00 $5,460.00 I 30 21" RCP PIPE SEWER DESIGN 3006 CL IV LIN FT 155.00 $23.00 $3,565.00 , I 31 CONST DRAINAGE STRUCTURE DES H EACH 6.00 $800.00 $4,800.00 I I , 32 CONST DRAINAGE STRUCTURE DESIGN 48-4020 EACH 9.00 $1,500.00 $13,500.00 I W:\ST JOE\ 102\REPORT\estimate.xls 1 4/16/01 I Short .Elliott Hendrickson Inc. . Offices located throughout the Upper Midwest . Equal Opportunity Employer fVe help you Plan, design, and achieve. I I. 2001 NORTHLAND PLAT !fIVE 04/19/01 I ST. JOSEPH, MN A-STJOE 0102.00 OPINION OF PROBABLE COST I ITEM I UNIT OF APPROXIMA TE UNIT NO. ITEM DESCRIPTION MEASUREMENT QUANTITY PRICE AMOUNT I I 33 RANDOM RIPRAP CLASS 2 CUYD 20.00 $36.75 $735.00 I 34 POND EXCAVATION CUYD 5,000.00 $2.00 $10,000.00 35 POND SEEDING I ACRE 1.00 $3,000.00 $3,000.00 I 36 8" PCVSANITARY SEWER, SDR35 UN FT 2,785.00 $13.65 $38,015.25 I I 37 4" PCV SANITARY SEWER, SDR35 UN FT 2,160.00 $8.50 $18,360.00 I 38 6" FORCE MAIN PVC PIPE DR 18 UN FT 730.00 $10.50 $7,665.00 I 39 CONNECT TO EXISTING FORCEMAIN EACH 1.00 $200.00 I I 40 FORCE MAIN FITTINGS POUND 150.00 $750.00 ] 41 SANITARY MANHOLE EACH 19.00 $28,500.00 I 42 8" X 4" PVC WYE f I .. 43 10" WATER MAIN - DUCT IRON CL 50 I , 44 8" WATER MAIN - DUCT IRON CL 52 UN FT 2,115.00 $15.75 $33,311.25 I 45 6" WATER MAIN - DÛCT IRON CL 52 UN FT 125.00 $15.25 $1,906.25 I I 46 HYDRANT I EACH 8.00 $1,680.00 $13,440.00 I 47 10" GATE VALVE AND BOX EACH 2.00 $800.00 $1,600.00 ] 48 8" GATE VALVE AND1 BOX EACH 6.00 $710.00 $4,260.00 I 49 6" GATE VALVE ANDiBOX EACH 8.00 $605.00 $4,840.00 I 50 CONNECT TO EXISTING WATER MAIN EACH 3.00 $250.00 $750.00 , , 51 1" CORPORATION S10P EACH 54.00 $45.00 $2,430.00 I 52 1" CURB STOP AND BOX EACH 54.00 $100.00 $5,400.00 I 53 1" TYPE K COPPER PIPE UN FT 1,855.00 $8.40 $15,582.00 I 54 3" INSULATION I SQYD 22.00 $12.00 $264.00 WATER MAIN FITTINGS I 56 UFT STATION EACH 1.00 $70,000.00 $70,000.00 i I 1 SUBTOTAL - CONSTRUCTION $597,391.00 I SOIL BORINGS $2,500.00 I 1 CONTINGENCY $59,739.10 .. I I ENGINEERING $95,582.56 i LEGAL, FISCAL, AND ADMINISTRATIVE $71,686.92 I i GRAND TOTAL $826,899.58 WIST J9E\Olœ~EPÖR~";~~"" I 2 4/16/01 I I i I Ie I I I I I I I l- I I I I I I .. I I . i VRajkowski 11 Seventh Avenue North· ~~~~~~~I lid. P.O. Box 1433 March 26, 2001 St. Cloud, MN 56302-1433 320-251-1055 Ms. Judy Weyrens Toll Free 800-445-9617 Clerk Administrator of the City of St. Joseph Fax 320-251-5896 ·25. College Avenue North P.O. Box 668 St. Joseph, MN 56374 rajhan@rajhan.com www.rajhan.com Re: Development Resolution Our File No. 21037 Dear Judy: I've enclosed herewith a sample resolution setting forth some criteria to be considered by the City Council when addressing requests from developers to have the City install and . finance public improvements for a development, assessing those costs back to the property. I am sending a copy of this proposal to Joe Bettendorf as well for his comments and suggestions. For now, this is put out there for purposes of discussion and consideration. After you receive feedback from the Council and any other sources, let me know if you would like to prepare a revised draft for passage. Either way, if the Council does adopt something, would you please send me a copy for my files. Thank: Frank J. Rajkowski .. yOU. Gordon H. Hansmeier Very truly yours, Frederick L. Grunke Thomas G. Jovanovich· . RAJKOWSKI HANS MEIER LTD. John H. Scherer· Paul A. Rajkowski· Kevin F. Gray William J. Cashman ,ichard W. Sobalvarro illS/tnf Patrick J. Larkin Enclosure Susan M. Dege Joe Bettendorf cc: LeAnne D. Bartjshofskj .Chaudoir r Frank J. Ra¡kowski and Richard W Sobalvarro are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota and Wisconsin, Paul A. Rajkowski in Wisconsm and William J. Cashman in South Dakota. " ·Member of American BOðrd ofTrlal Advocates. ·Qualified ADR Neutral. RESOLUTION ESTABLISHING POLICY FOR APPROVING CITY-FINANCED . IMPROVEMENTS FOR RESIDENTIAL DEVELOPMENTS WHEREAS, the City of St. Joseph periodically has parties request the City to install and finance the cost of public improvements for a residential development proposed by the party; WHEREAS, the City wishes to establish a policy to guide the City in considering such requests; and WHEREAS, the purpose of the policy is to assure that any City-financed projects are paid in their entirety by special assessments on the property which is subjectto the improvements, and are paid ina timely manner. THEREFORE, the City Council "for the CityöfSt. Joseph will consider requests of the Cityto install· and finance public improvements for residential developments pursuant to the following guidelines: 1. All requests will be considered on a case-by-case basis. 2. In considering requests, the Council will look at the following facto.rs: a. The financial strength of the developer. b. Any personal guarantees or additional security offered by the developer. c. The developer's history of successful developments in the City of St. Joseph or the St. Cloud Metropolitan area. . d. Whether or not the developer has a permanent presence in the St. Joseph area. e. The past success of other developments within the area of the proposed development or prior phases· of the proposed development. f. The total cost of the proposed improvements to. be financed by the City. g. Whether or not the financing of the proposed improvements will have any impact on the City's ability to borrow funds for other purposes. h. The strength of the current new home market as an indication forthe foreseeable success of the development. >. ..... .. .'. . -. 1. Recommendations ofthe City Engineer, City Attorney and City Financial Advisor. J. Benefits to the City arising from the proposed development. k. Whether or not the improvements may be provided to the development in an efficient and cost-effective manner. 1. Whether or not the proposed development will have unreasonably adverse effects on the environment or the surrounding properties. This resolution was adopted by the City Council for the City of St. Joseph this_ day of ,2001. City Clerk Mayor .. I , · I LABOR AGREEMENT BETWEEN THE i I I CITY OF ST. JOSEPH I I 1 AND ! AMERICAN FEDERATION FOR STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFLCIO An exclhsive representative of the Employees of the City of St. Joseph ARTICLB 1 PURPOSE OF THE AGREEMENT This agreement i~ entered into as ofJanuary 1,2000, between the City of St. Joseph, herein after called I ì the "Employer", and the American Federation for State, County and Municipal Employees,AFLCIO ,.... - .¡. :, herein after called "AFSCME". It is the intent and purpose of this agreement to: 1.1 Establisµ this Agreement's interpretation and/or application; and i I.2 Place in written form the parties' agreement upon terms and conditions of employment for the ·duratiori. of this Agreement. I I i ARTICL 2 RECOGNITION i 2.1 The Employer recognizes AFSCME as the exclusive representative for all employees of the City I ofSt. Joseph who are public employees within the meaning of Minnesota Statute l79A.03, I · Subd.11 excluding supervisory, confidential, 2.2 The Employer shall not enter into any agreement with the employees coming under this I jurisdiction, either individually or collectively which in any way conflicts with the terms and I conditi<~ns of this Agreement. , 2.3 The Eniployerrecognizes the Union as the representative for all employees identified in2.1 and will negotiate wages for all new bargaining unit positions. i , ARTICL 3 DEFINITIONS I ¡ 3.1 AFSCME: American Federation of State County and Municipal Employees, AFLCIO. I 3.2 AFSCME Member: A member of the bargaining unit covered by this agreement. I 3.3 Emplo~ee: A member of the exclusively recognized bargaining unit. ì 3.4 RegulaI1 Employee: Employee who has completed the probationary period. I 3.5 Probati9nary Employee: Employee who has not completed the probationary period. 3.6 Employer: CityofSt. Joseph I I I ARTICL 4 EMPLOYER AUTHORITY , 4.1 The Employer retains the full and unrestricted rightto operate and manage all manpower, ì · facilitie~, and equipment;· to establish functions and programs; to set and amend budgets; to determire the utilization oftechriology; to establish and modify the organizational structure; to ì I - I- I 1 , I I i select, direct,. and determine the number of personnel; to establish work schedules, and to · perform any iriherent managerial functions not specifically limited by this agreement. ARTICLE 5 EMPLOYEE SECURITY 5.1 AFSCME may designate employees from the bargaining unit to act as stewards, negotiators and alternates and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 5.2 There shall be no discrimination, by the Employer or AFSCME against any employee because of age, sex, race, color, disability, religious or political belief, or membership, or non-membership in AFSCME. 5.3 For such employees as authorize in writing, the Employer shall deduct from the fIrst pay check of each month an amount equal to the regular monthly AFSCME dues and shall be remitted as directed by AFSCME. 5.4 The Employer shall make space available on the employee bulletin board at the unions' expense for posting Union notice(s)and announcements. 5.5 Union representatives shall have access to the premises of the Employer at reasonable times and subject to reasonable rules in connection with official Union business. ARTICLE 6 EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE · 6.1 DEFINITION OF A GRIEVANCE A grievance is defmed as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of employment, as outlined in this agreement. 6.2 PROCEDURE Grievances, as defined by Section 6.1, shall be resolved in conformance with the following procedure: Step .one: An employee claiming a violation concerning the interpretation or application of this agreement shall, within 14 calendar days after such alleged violation has occurred, or an Employee reasonably could be expected to be aware of it, present such grievance to the Clerk! Administrator. The Clerk! Administrator or Employer representative will discuss and give an answer to such Step 1 grievance within seven (7) working days after receipt. Agrievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature ofthe grievance, the facts on which it is based, the provisions of the Agreement allegedly viola.ted, the remedy requested, and shall be appealed to Step 2 within seven (7) working days after the Employer's. representative'sfmal answer in Step I. Any grievance not appealed in writing to Step 2 by AFSCME within said seven working days shall be considered waived. · Step 2 - 2- · If the gr~eved Employee fails to be satisfied with the answer received, the grievance shall be reducedlto writing by the employee and/or the Union Steward and shall be forwarded by the I Union S'teward to the grievant's supervisor no later than (5) five working days from the date of the supdrvisor'sanswer. A 2nd step meeting shall be scheduled seven (7) work days from. I receipt ~f the written grievance in an effort to resolve the grievance. The meeting shall be , attendeq by the supervisor (and Administrator, if appropriate), the grievant (s), the steward and/or apother Union Official. The parties will use their best efforts to make sure that necessary information used asthe basis of the grievance/answer is available at the meeting. The parties will attebpt to resolve the issue at the Step 2 meeting. However, if it is not fully resolved1 the I···· ..... .... ....... Cityshall make a written reply to the union within ten (10) working days from the date of the I ì 2nd ste~ grievance meeting. Discharges, however, shall be reduced to writing by the Employee I and.!or Íhe Union Steward and forwarded by the Union Steward to the appropriate supervisor no , later thahfive (5) work days from the date of discharge. I Step 3 I If appea~ed to Step 2, the grievance shall be submitted in writing to the City Council. The City Council ¡shall consider the grievance at the next regularly scheduled meeting (grievance must be received atleast seven (7) days before the meeting to be included in the agenda). At the meeting I · either th:e Employee or AFSCME may make whatever presentation deemed appropriate to the City Co~ncil. Within ten (10) days of the meeting, the City Council shall issue a written answer I to the gtievance. A grievance not resolved in Step 2 may be appealed by AFSCME to Step 3 I withint¿n (10) days of the issuance of the written decisions by the City Council. Any grievance not appealed by AFSCME within ten (10) calendar days shall be considered waived. I Step 4 ¡ A grievance unresolved in Step 2 and appealed to Step 3 by AFSCME shall be submitted to the I Directo~ of Mediation Services for mediation, subject to the provisions of the Public Employtnent Labor Relations Act, Minnesota Statutes Chapter 179A. If either party petitions I for binding arbitration stating that an impasse has been reached, and the Director determines that I further thediation would serve no purpose, the Director shall certify the matter to the Minnesota I Bureau?f Mediation Services for binding arbitration, in accordance with Minnesota Statutes Chapteri179A. I 6.3 WAIVER If a grietance is not presented within the time limits set forth above, it shall be considered I I waived, :absent extraordinary circumstances. If a grievance is not appealed to the next step within t~e specified time limit or any agreed extension thereof, it shall be considered settled on , · the basi~ of the Employer's last answer. I I - 3- , , I . 6.4 EXPENSES · Any costs or expenses incurred in conjunction with a mediation or arbitration procedure, shall be borne equally by the Employer and the Employee, with each paying one-half of the costs or expenses incurred. Each party shall be responsible for their own attorney fees with regard to any grievance procedure. 6.5 EXCLUSIVE REMEDY This procedure shall be the sole and exclusive means of processing a grievance. ARTICLE 7 HOURS OF WORK 7.1 The Employer shall be the sole authority in determining the work schedules. 7.2 The normal workweek shall consist of five (5) days, eight (8) hours per day, Monday through Saturday, and totaling 40 hours. The normal work year shall consist of 2080 hours. 7.3 Work schedules shall be posted one (1) week in advance, subject to change due to emergency circumstances. "Emergency" circurnstances relate solely to health and safety issues. 7.4 An employee shall be granted two (2), fifteen (15) minute rest breaks each day. Rest breaks will be scheduled in mid-morning and mid-afternoon. Break/rest periods shall not be combined to compensate for late arrivals or early departures. 7.5 If an employee works longer than four (4) hours, they will be given a minimum of one-half hour · unpaid lunch period. The time when lunch periods are scheduled varies among departments, depending on the needs of each department. 7.6 An employee is expected to take their allotted time for lunch. They are requestednotto perform any work during their regularly scheduled lunch period, unless specifically requested to do so. by the supervisor. In that event, the lunch will be rescheduled. ARTICLE 8 OVERTIME AND PREMIUM PAY 8.1 So far as possible, Ernployees __ shall receive approximately the sarne amount of scheduled overtime in anyone year. 8.2 If a "non-exempt" employee performs overtime work, they will be paid one and one-half (1 Yo) times their regular hourly wage for anytime over eight (8) hours per day or 40 hours per week that an employee works. If during that week, they were away from their job because of a job- related injury, jury duty, scheduled vacation, paid sick leave, paid holiday or funeral leave, those hours not worked will be counted as hours worked for the purpose of computing eligibility for overtime pay. 8.3 Occasionally an employee may be asked to return to work after they have left · - 4- , I ì I · ¡ the prenÜses for the day. If this occurs an employee will be paid at a minimum rate of two ì hours, calculated at one and one-half (lllz) times the employee's regular hourly wage. 1 I Employrr will require the employee to be on the job for a minimum period of two hours upon . I ] call back. 804 Maintenance employees scheduled for weekend duty shall be paid, for a minimum of two I hours, c~lculated at one and one-half ( 1 1Iz) times their regular rate of pay. Employer will require I the emp10yee to be on the job for a minimum period of two hours upon call back. 8.5 Overtime work performed which is compensated for by time and one half off, in lieu of overtim6 shall be called cOInpensatory time, It may be taken in hourly or half hour increments. I· . Hours eimed after the maximum of 40 is reached will be paid out in dollars as earned in the pay I .. . . period i~ was earned in. 8.6 For pUrØoses of computing overtime compensation, overtime hours worked shall ì not be pYramided, compounded, or paid twice for the same hours worked. 8.7 Fiscal P~y period- Bi-weekly(26 Pay Periods per year). Payday is normally every other Wednesday for service performed for the pay period ending the I previous Thursday at 12:00 midnight. I , · I ARTICLE 9 HOLIDAYS , , I 9.1 The following days shall be paid holidays for regular employees i NewY¡ears Day January 151 Martini Luther King Day 3rd Monday in January Presid~nts Day 3rd Monday in February Good ~riday IIz day plus IIz day floating Memo~ial Day Last Monday in May Indepeµdence Day July 4th Labor Day 151 Monday in September Veterahs Day November 11 th I 4th Thursday in November Thanksgiving Day Day after Thanksgiving 4th Friday in November ,-' ! December 24th (12:00 noon) ChrIstmas Eve (1/2 day) Chrisnpas Day December 25th 9.2 If the h~liday falls on a Saturday, the holiday will be observed on the preceding workday; if the I holiday falls on a Sunday, the holiday is observed on the nex,twork day. I 9.3 If Christmas falls on a Saturday, Sunday or Monday the Christmas Eve holiday and Christmas holiday ¡.viII be observed as follows: If C~ristmas fall on: Christmas Eve is Christmas is I observed on: observed on: I · Saturday Thursday Friday Sunday Friday Monday Monday Friday Monday I I -5- I I I 1 , I 9.4 Employees required to work on a holiday shall be paid one and one half times their regular rate · of pay for all hours worked on the holiday. ARTICLE 10 V ACA nONS 10.1 Regular Employees shall earn vacation benefits as follows: a) One year of service - 40 hours b) Two through four years of service - 80 hours c) Five through nine years of service -- 120 hours d) Ten tbroughtweIlty years of service - i 60 hours e) Twenty-one to twenty-five years of service, an additional eight hours of vacation for each year of employment will be accrued with a maximum of 200 hours. 10.2 Vacation hours will be credited each pay period, prorated on the schedule outlined in section 10.I. 10.3 Vacation hours may be taken in increments of not less than one half hour. 10.4 If an employee is eligible for three (3) or four (4) weeks of vacation, they may take a maximum of two (2) weeks at one time with written approval from the supervisor isreceived in advance. Employees eligible for 120 hours or more of vacation shall also be required to takeatleast one block of five consecutive vacation days. · 10.5 If an employee is on an approved unpaid leave of absence for less than thirty (30) days, their vacation eligibility will not be affected; should the leave extend beyond thirty (30), vacation time will not continue to accrue. 10.6 If a City paid holiday falls during a scheduled vacation period, an employee will not be charged a vacation day for that holiday. 10.7 At an employees option, employees leaving employment shall be compensated for vacation leave earned and unused to the date of separation by lump sum or may request to use vacation accrued as time off. 10.8 Employees are allowed to carry forward into the next calendar year, a maximum of eighty hours (80) vacation hours. 10.9 Vacation preferences shall be designated by March 30, and seniority shall govern in the case of conflict. Employees shall schedule at least eighty (80%) percent of their vacation time by May 1 st of each year. 10.10 An employee deprived of a vacation or any part thereof due to an emergency, shall be compensated in pay for the vacation time lost,. or be allowed the vacation time taken ata later date on approval of the Employer, at the Employer's discretion. Regular part time (not temporary or seasonal) employees shall earn vacation benefits on a pro rata basis (must work a · minimum of 30 hours per week). - 6- · ARTICL 11 SICKLEA VE I 11.1 Sick Leave with pay shall be earned by each regular employee on the basis of eight (8) hours for each mbnth of service. . lI.2 Sick L~ave may be accumulated up to a maximum of seven hundred and twenty hours (720). . I. : When ~n employee hired prior to May 1, 2001 has reached the maximum accumulation of sick ¡ days,sipe will be paid for eight hours _ of pay for each month that sick leave is earned but not used. , 11.3 Emplo~ees may use their sick leave in increments of not less than one hour at any one time. 1I.4 Sick leave may be granteq for the purposes of visiting doctors, dentists or other practitioners in I their offices. This time may also be used for tending to a serious illriess suffered by a member of an employee's immediate family, in the event the illriess requires their personal time and attentiop. For purposes of this section, immediate family includes spouse, child, parent, or sibling living in their home. If another person can attend to the needs of an ill family member, I the em~loyee is expected to fulfill their duties as an employee of the City of St. Joseph. 11.5 If an employee is permanently disabled, any accrued sick leàve shall be paid at the time of the , i disability. Payment will be equal to one half of the accrued sick leave balance. 1I.6 If an employee is on an approved unpaid leave of absence för less than thirty (30) days, an · , employee's sick leave eligibility will not be affected. Should the leave extend beyond thirty (30) I days, si~k leave time will not continue to accrue. , lI.7 Upon r~tirement or termination in good standing and after three or more years of service, I Employees sha.ll receive four (4) hours of pay for each eight hours of unused accumulated sick , leave. ! I 1I.8 Sickle~ve may be granted only for absence from duty due to personal illriess, legal quarantine, or death or serious illness in the employee's immediate family, and what amount of sick leave that may be used for death in the.immediate family and what constitutes "immediate family" shall be! a spouse, child, parent or sibling living in their home. 11.9 If the absence is for more than three (3) days in duration, a medical certificate may be required. 11.10 In orde~for an eligible Employee to receive sick leave, the employee must report prior to schedul~d work to the appropriate supervisor the reason for a proposed absence from duty, and keep the appropriate supervisor informed of his or her condition of the absence daily. An ! exception to this notification is a multi-day excuse from the doctor submitted prior to the leave. : 11.11 Claiming sick leave when physically fit except as provided by this Article may be cause for , ì discipli?ary action, including suspension, demotion or dismissal. 11.12 An Em~loyee may supplement benefits received under Workers Compensation up. to an amount · equal tol the difference between such benefits and the employee's normal pay. . Employees who I receive ~orkers Compensation while being paid sick leave by the City ofSt. Joseph will be -7- obligated to report those check amounts to the City of St. Joseph at which time an equal amount . of money will be subtracted from the gross pay of the employee's next pay checks before taxes and other deductions are made. ARTICLE 12 FUNERAL LEAVE 12.1 An Employee shall be granted three days leave with pay in the event of a death in the immediate family (spouse, children, father, mother, spouses' parents, spouses' children or legal guardian, brothers and sisters). 12.2 An Employee shall be granted one day leave with pay inthe ~vent of adeath of a grandparent, spouses' grandparent, grandchildren or sibling or any member of the extended family with the supervisors approval. 12.3 An Employee may take up to one day without pay to attend funerals of other relatives and friends. Vacation time may be used for this purpose. Employees may only use funeral leave twice in one calendar year for this purpose. ARTICLE 13 BONE MARROW 13.1 An Employee working an average of 20 hours or more per week, shall be entitled to a paid leav~ of absence when undergoing a medical procedure to donate bone marrow. The combined length . of leave of absence to complete the procedures shall not exceed 40 work hours, unless the employee specifically agrees to a greater leave. The employer may require verification by a physician of the purpose and length of each leave requested by the employee to donate bone marrow. ARTICLE 14 JURY DUTY 14.1 It is an employee's civic duty as a citizen to report for jury duty whenever called. If an employee is called for jury duty, the City will permit them to take the necessary time off. The City of St. Joseph will reimburse an employee for the difference between their jury pay and their regular pay, not to exceed eight (8) hours per day for a maximum often (10) business days. ARTICLE 15 MILITARY LEAVE 15.1 Every Employee to whom Minnesota Statutes Section 192.26 or 192.261applies is entitled to the benefits afforded by those sections. The state law giving 15 working days leave per year to National Guard and reserve personnel for training or when called into active duty is mandatory and applies to every city whether or not included in the Ordinance. This section is included simply to make city employees and employers aware of the fact that the State Law applies. .. -8- . , ARTICLE 16 UNPAID LEAVES OF ABSENCE , 16.1 In the etent it is necessary for an employee to be absent from work for reasons other than sick I leave, funeral leave, vacation, jury duty or family and medical leave, a written request for an ! unpaid l:eave of absence must be made at least fourteen (14) calendar days prior to the effective I date of the leave of absence. 16.2 Request~d leaves of absence will be granted only when such leave would not affect the services , provide~ by the Employer, is recommended by the City Clerk/Administrator, and is approved by I the City:CouncîLThe approval of such requests is discretionary with the City Council. I 16.3 During anunpaid leave of absence employees Will eamno compensation or benefit. I ... .... ... i ARTICLE 17 INSURANCE ì I I 17.1 Hospita~ization and Dental Insurance. The follpwing benefits are provided to full time regular employees and regular part time (those workin~32 hours per week or more, pro rated based on hours workedl_ as defined and I limited In the literature provided by the insurance company: I .¡' I Group Term Life Insurance . .¡' Accidental Death and Dismemberment Insurance .¡' Major Medical and Surgical Coverage .¡' Medical Health Care Coverage .¡' Dependents Health Care Coverage .¡' Dental Insurance .¡' Long Term Disability Insurance a. The Employer will pay ß5% of the hospitalization, medical and dental premium with the Employee paying 15% of the premium for full time regular and full time/part time employees (those working 32 hours per week, pro ratedbased on hours worked_ _, their spouse and their dependents for contract years 2000 and 2001. The Employer will pay 80% of the hospitalization, medical and dental premium with the Employee paying 20% of the premium for full time regular and full time/part time employees (those working 32 hours per week, pro rated based on hours worked,,- .. - 9- b. In the event of termination of employment with the City of St. Joseph or loss of · eligibility to remain covered under the City group health insurance program, the employee and their eligible dependents may have the right to continue coverage under the City Health insurance program at their own expense. c. Upon retirement, employees shall have the right to continue to be covered under the City group health insurance program at their own expense. 17.2 Life Insurance a. All eligible regular employees of the City ofSt. Joseph are covered by the City's Group Life Insurance, at a ratio of 80% paid by the employer and20%by the employee. Spousal and dependent coverage shall be provided if the coverage is part of the policy covering the employee. This insurance is payable in the event of the employees death from any cause, at any time or place, while they are insured. Payment will be made in a. lump sum or in installments to the beneficiary, as designated by the employee. An employee may change their beneficiary whenever they wish by submitting the appropriate documents to the City Office. Refer to the literature provided by the insurance company for details on life insurance coverage. b. The amount of life insurance provided for eligible employees shall be at least $25,000.00. 17.2 Long Term Disability Insurance · a. All eligible regular employees of the City of St. Joseph are protected through accumulated sick leave days for short-term disability if they are totally disabled because of illness or accident that is not job related (not to exceed their accumulated sick leave days). Long-term disability begins after 720 hours and is defmed in the literature provided by the insurance company. Total disability means that an employee can not perform any position that the City of St. Joseph has available, that an employee is qualified for and normally able to perform. The City shall not be liable to an employee for the insurer's failure to pay a claim. b. The Employer shall provide all eligible employees with disability insurance as per current policy which includes spousal disability at no costto the employee. c. Disability Insurance shall become effective 180 days after date of hire. ARTICLE 18 PROBATIONARY PERIODS, SENIORITY, and RESIGNATION 18.1 All newly hired regular employees shall serve a six (6) month probationary period. During their probationary period, employees may be terminated at the sole discretion of the Employer. Termination during probation is not a grievable action. · -10- ! · , 18.2 Upon cÒmpletion of the probationary period, employees shall become regular Employees with i ) j the meaning of this Agreement and shall have seniority dating from the beginning date of their: continu6us employment. , 18.3 In the eyent of a layoff or recall, classification seniority shall govern provide that no regular EmploYFe shall be la.id off while probationary employees are employed. 18.4 Theemployee shall provide at least fourteen (14) calendar days written notice of an intent to resign, ~pecifying the termination date, and reason for resignation. Failure to provide such I . ; notice may mean loss of termination benefits due under this Agreement, excluding the eventofl death,i1,1ness and/ordisilbiIÜy. Anunautb,orized leave Qfmore than three (3) working days shall be deemed to be a resignation without notice, excluding the event of death and illness and/or i disability . 18.5 If an e~ployee was a regular employee and was laid off, they will be considered a regular employ!(e upon return to work, provided that they were not on layoff for longer than two years. Employ~es who are laid off shall be placed on a recall list for a period of eighteen (18) months. Ifthere is arecall, employees who are still on the recall list shall be recalled, in the inverse order ! of their layoff, provided they are presently qualified to perform the work in the job classification to which they are recalled. I 18.6 When ~e Employer has determined that recall will he made and the number of employees to be · i recalled¡ the Employer will recall senior employees. Employees who refuse a recall from layoff to the pÓsition he/she held at the time oflayoffwill be removed from the recall list. Employees may refuse a recall to a different job within the City and such employees will then only be recalled!to their original position. If an employee cannot be promptly reached, the Employer's representative shall send a certified letter (return receipt from addressee only required) to the , i employye's address of record. rfsaid employee does not report for work within ten(10) working days of receipt of such notice, such an employee will be considered as having volunta~ily terminated. 18.7 If an employee is recalled to a position in a lower rated job classification or to a part-time or a I seasona~ position, he/she shall have the right to return to the job classification he/she held prior I to beingllaid off in the event is subsequently becomes available. If an employee is recalled. to a , i lower rated job classification or toa part-time position which is less that 75% full time, the , employ~eshall have the right to refuse the recall and remain on the recall list. The Employer shall no~ hire new employees in bargaining unit positions as long as there are still employees on , the recall list who are presently qualified to perform the work in the affected job classification I and who are willing to be recalled to said classification. ¡ 18.8 Employbeswhoare eligible forrecall shall be given ten (10) calendar days' notice ofrecall and I · shall be Sent to the employee by certified or registered mail with a copy to the Union. The employ~e must notify the Employer of his /her intention to return within five (5) working days 1 i -11- after receiving notice of recall. The employee must be willing to report and to return to work · within ten (10) working days foIlowing receipt of the notice of recall. The Employer shall be deemed to have fulfilled its obligations by mailing the recall notice by registered mail, return receipt requested, to the mailing address provided by the employee. It is the obligation and responsibility of the employee to provide the employer with hislher latestmailing address. 18.9 Seniority _ shall be defined as an employee's length of continuous service within the bargaining unit since hislher last date of hire. _. 18.10 In the event of a layoff, a minimum of a two week notice must be provided. 18.11 The seniority list, on the date of the Agreement, shall show the names of all employees of each department(City Office and Public Works) entitled to seniority. The employer will provide the Union with an up to date copy of the seniority list upon request. 18.12 An employee shall lose his seniority for the following reasons only: A. He/she resigns. B. He/she is discharged, and the discharge is not reversed through the procedure set forth in this Agreement. C. He/she is absent for three (3) consecutive working days or four (4) calendar days without notifying the employer, unless the employee is. mentally or physically unable to notify the employer. Upon return to work, the Employee shall be required to show · proof of such inability to notify the employer. After such absence, the employer will send written notification to the employee at hislher last known address that shelhe has lost herlhis seniority and herlhis employment has been terminated. If the dispositiòn of such case is not satisfactory, the matter may be referred to the grievance procedure. D. If shelhe does not return to work when recalled from layoff as set forth in the recall procedure. ARTICLE 19 VACANCIES, NEW POSITIONS, and PROMOTIONS 19.1 New positions and vacancies shall be posted on the employees bulletin board in each department, and employees shall have seven (7) calendar days in which to apply. 19.2 The senior employee applying under 19.1 who meet the qualifications as determined by the Employer for the position posted shall be offered the position. This section shall be grieveable but not arbitratable. 19.3 Qualification determination will include satisfactory attendance and prior satisfactory job performance. 19.4 If an employee refuses to accept a promotion to the job classification as he/she requested, that employee will no longer be considered for promotion or transfer for that job classification until · he/she has resubmitted a request form. - 12- , · 19.5 Employ~e must have been in his/her currentposition for a period of no less than six (6) monthsì I before any transfer/promotion is approved. 19.6 All approvals for promotion are to be approved by the City Council. ì 19.7 When aivacancy occurs, the Employer has the authority to hire temporary employees or , temporarily transfer current employees while a search for replacement employees is being 1 conducted. ARTICLE 20 DISCIPLINE I 20.1 The Employer will discipline employees for just cause only. Discipline shall be in one of the fOllowitig forms: i a) ¡ oral reprimand b) ! written reprimand c) 1 suspension ! d) 1 demotion, or e) 1 discharge 20.2 Suspensions, demotions and discharges will be in written form. , 20.3 Written reprimands, notices of suspension and notices of discharge, which are I , to becotne part of an employee's personnel file, shall be read and acknowledged by signature of , · the em~loyee. Employees and AFSCME shall receive.a copy of such reprimands and! or noticesi 20.3 Employees may examine their own individual personnel files by appointment with the Clerk! Administrator in the presence of a Union Steward. 2004 Employ~es will not be questioned concerning an investigation of disciplinary action unless the employde has been given an opportunity to have an AFSCME representative present at such I meeting~ 20.5 Grievanpes relating to. this Article and involving suspension, demotion or discharge shall be initiated by AFSCME inStep 2 of the Grievance Procedure, under Article 6. I , , ARTICL 21 WAGES, REIMBURSEMENTS AND LONGEVITY 21.1 Wages I a. All Employees shall be paid in aècordance with Schedule "A" attached hereto and made a Jart of this Agreement. I b. Etfployees shall move to their next step on the wage scale on their anniversary date of eniployment as long as their performance evaluation indicates they are meeting or eXþeeding expectations. c. E~ployer shall make deductions available under IRS Section 125. · -13- 2I.2 Annual performance evaluations are to be conducted by the immediate supervisor within 30 days · of the employee's anniversary date. Wage increase shall be effective on the actual anniversary date of the employee. 21.3 Uniforms a. All Employees of the Maintenance Department shall be provided uniforms including the weekly laundry of such. b. All Employees of the Maintenance Department shall be required to wear and are allowed to purchase one pair of safety shoes per year with a maximum compensation of $ 50.00 per year. c. All employees in the Police Department __ Contract shall receive a clothing allowance of $200.00 per year. The City shall provide the following basic uniform for new personnel: 3 shirts, 3 pants, 1 sweater, 1 name plate. 2I.4 Longevity a. All current Employees shall receive a longevity payment of $20.00 per full year of service. Effective May 1,2001 all newly hire emplôyees shall not qualify for this longevity benefit. b. Employees shall be paid longevity in December of each year. 21.5 Reimbursements · a. Meal Reimbursement - The City of St. Joseph shall reimburse any employee of the City of S1. Joseph meal expenses incurring while conducting authorized business. Receipts must accompany all reimbursement requests. The maximum compensation for meals is as follows: 1. Breakfast-- $ 6.00 ii. Lunch-- $ 7.00 111. Dinner-- $ 12.00 b. Mileage - The City of $t. Joseph shall reimburse any employee of the City of St. Joseph for mileage expenses at the current IRS rate. c. Lodging - The City of St. Joseph shall provide lodging expenses provided that the meeting/conference is more than one day in duration. d. Parking Fees - The City of S1. Joseph shall reimburse employees for parking fees and toll fees provided that a receipt is submitted. e. Commercial Transportation - The City of St. Joseph shall reimburse an Official for commercial transportation (air, taxi, rental car, etc. ) when need to attend an authorized meeting, conference, workshop out of the area. If air transportation is required the most reasonable flight patter will be arranged. First Class travel will not be reimbursed. · - 14- , ---------- r I i i · ARTICLE 22 RETIREMENT <:C:ONTRIBUTION i 22.1 . The Employer shall contribute to PERA for each employee as required by Statute; the Employ~es shall contribute as required by Statute. , I ¡ ARTICLE 23 PERSONNEL POLICY MANUAL I 23.1 Where t.þ.e Collective Bargaining Agreementconflicts with the Personnel Policy Manual, the , collective Bargaining Agreement shall govern. Otherwise the Employees shall be subject to the ì terms a,d conditions of the Personnel Policy Manual. ARTICLE 24 WAIVER 24.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding I terms and conditions of employmenttothe extent inconsistent with the provision of the Agreement, are hereby superseded. I 24.2 All agre~ments and understandings arrived at by the parties are set forth in writing in this I Agreem6nt for its specified term. The Employer and the Union agree that only upon consent of I both parties may this agreement be opened during its life for purposes of negotiations on terms ! and con4itions of employment covered by this Agreement or those not specifically referred to or covered ,by this Agreement. · ARTICLE 25 SAVINGS CLAUSE 25.1 The Agreement is subject to the laws of the United States, the State of Minnesota and the City of St. Joseph. In the event any provisions of this Agreements hall be held contrary to law by court of compþtent jurisdiction from whose fmal judgement or decree no appeal has been taken within the time 'provided, such provisions shall be voided. All other provisions of this Agreement shall I continu~ in full force and effect. The voided provisions may be renegotiated at the written , request Öf either party. I ARTICLE 26 DURATION 26.1 This Agreement shall be effective as the 1 'I day of January, 2000 and shall remain in force and ! effect ur1til the 31 'I day of December 2002, the anniversary date. . It shall be qutomatically I , renewed from year to year thereafter unless either party shall notify the other, in writing, by July I 1 SI prior i to the anniversary date, thatit desires to modify this Agreement. This agreement shall remain iJ1 full force and effect during the period of negotiations and until notice of termination of I this Agr~ement is provided to the other party in the manner set forth in the following paragraph; 26.2 In the e~ent that either party desires to terminate this Agreement,. written notice must be given to · the other party not less then ten (10) days prior to the desired termination date which shall riot be I , before tlieanniversary date set forth in the preceding paragraph. - 15- I - I IN WITNESS WHEREOF the parties hereto have set their hands and seals this _ day of · ,200I. CITY OF ST. JOSEPH AMERICAN FED ERA nON OF COUNTY STATE AND MUNICIPAL EMPLOYEES By: By: Larry Hosch, Mayor Jim Marthaler, President· By: By: Judy Weyrens Clerk! Admiriistrator Chad Carlson, Union Steward By: Steve Preble, AFCSME Union Rep. Wage Schedule January 1,2000 through December 31, 2002 - See Attached Wage Step Systems · · - 16- I Wages - 2000 thru 2002 I i I i I Step 1 ì Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 . j¡!~ WÞ;WIiII ¡ ! Public Works Director 1999 15.52: 16.36 17.18 17.97 19.33 19.92 20.41 21.24 2000 - 3.2% 16.02: 16.88 17.73 18.55 19.95 20.56 21.06 21.92 2001 - 3.2% 16.531 17.42 18.30 19.14 20.59 21.22 21.74 22.62 2002- 3.2% 17.06: 17.98 18.88 19.75 21.25 21.89 22.43 23.34 I I ImMH9:4!~~~~ii:=::?\: .... ·?i\~ , Police Sergeant 1999 14.611 15.41 16.18 16.90 18.18 18.75 19.22 19.99 2000 - 3.2% 15.07: 15.90 16.70 17.44 18.77 19.35 19.83 20.63 2001 - 3.2% 15.56: 16.41 17.24 18.00 19.37 19.97 20.47 21.29 2002 - 3.2% 16.05] 16.93 17.79 18.58 19.99 20.61 21.12 21. 97 ~~Mì.i.$mt~7~~~%~(~~:}???> Deputy Clerk EDA Director. Police Officers 1999 13.601 14.12 14.83 15.51 16.70 17.19 17.62 18.34 2000 - 3.2% 14.04i 14.58 15.31 16.00 17.23 17.74 18.18 18.92 , 16.52 2001 - 3.2% 14.49] 15.04 15.80 17.78 18.31 18.77 19.53 2002 - 3.2% 14.951 15.52 16.30 17.05 18.35 18.89 19.37 20.15 Im~$.:®~:mm~:ij!!~~ i}}~:::: ::???:~I : Wastewater Operator 1999 12.68! 13.58 14.05 14.68 15.81 16.27 16.69 17.35 2000 - 3.2% 13.081 14.02 14.50 15.15 16.31 16.79 17.22 17.91 2001 - 3.2% 13.50: 14.46 14.97 15.63 16.83 17.32 17.77 18.48 2002 - 3.2% 13.94: 14.93 15.45 16.13 17.37 17.88 18.34 19.07 çM~mrMmmmf::::::::):::: 1 Administrative Assistant Maintenance Worker 1999 11.981 12.65 13.28 13.88 14.94 15.39 15.77 16.41 2000 - 3.2% 12.36; 13.05 13.70 14.32 15.42 15.88 16.27 16.94 .001 - 3.2% 12.761 13.47 14.14 14.78 15.91 16.39 16.80 17.48 002 - 3.2% 13.17! 13.90 14.60 15.26 16.42 16.92 17.33 18.04 . · · · I- I . :.: .:/:. :J::;;:;::I:!!~~lj¡¡~¡!i:¡¡:;t?t,;'~;;;i:J'}:(~! '!~):\;.;. : . ',",,", i' :~>}". :. .' , I. : . ~ ," 'I: ':. i 'i<:".!I~!::·f:!·'t·1 ','.-':', >' : "~.J ".:,,' :" McDowall Comíort /Managem en t > ~':'> ~¡t::«'\:);~ ;d~~h¡:¡:;';;::}:'~~ ; ,~~'¡' h I A LlNC Service® Contractor I Executive Summary for City of St. Joseph Building I i I I proporl :1 McD0"'fall Comfort Management agrees to furnish . GPM Guaranteed I Profes~ional Maintenalnce - Linc Service agreement. This agreement will includs diagnostic and professional maintenance labor, preventative I maintIance supplies(toinclude chemicals, cleaners, oils, lubricants, belts, filters ,nd rags), repaìir and replace labor, trouble call labor, components, parts a nd supplies re9uired to keep the equipment operating properly and I effiCiery, This a reement will b~ effective for twelve (12) months with an extension '. of price protection fori an additional twelve (12) months. The an ualprice for t~is agreement is $5400.00. I i , i I This a reement iscon'ditioned upon the systems covered herein being in I maint~nable conditio~. The start-up costs are not to exceed $1500.00 (ONE HOUSAND FIVE HUNDRED DOLLARS and NO CENTS) and will include the fOTwing: j . I 1) rove thermostite from ds hallway to d.s conference room I 2) I eri: operatiof of thermostat in council chambers . .. I 3) Furnish and mS,tall automatic bypass valve to bOiler system plpmg I I I. i I , , .: Guaranteed Professional, Maintenance Program McDowall Comfort Management . . . -f "C 0 a I () .. ....." ..... .. .... ì · P.O .Box 7~?, ·St.~o~eph ;)\11 N 56374 · Te epno~e·32()-36ß~8732 ¡. · Fax 320'7363;:01.49 [ PROPOSAL DM.BuildingCorporation pleased to bid the following amounttoredesign the proposed count r area at the City ofJ;ice. Thework includes the following. . i 01 . Remove constructiÒn debris created by this contractor. 02 COIlstruçt new wall and retrofit existing walls. . 03 Instâ)loak boards~s needed. . . 04 Installcountertop Îorpass through area. 05 InstaU·horlzontal sliding grille. Grille to stack in opening, have three intermediate lock do~posts,fixede,nd postand clear anodized finish. . 06 Paint new wallandì!ouch up existing area that was changed. 07 . Install cèramicbas~that the City has on hand from the initial project. I . TOtalf0ol for the work... ~ Four Thousand Six Hundred Ten Dollars and 00/100. ($4,610.00) Since lely, I g~Jv{~ JohI1 ~eyer DM Building Corporation . ì I I ] , general:contractors~ construction managers. ·1 1 þ,o t.P- 0 ia tD~~~J . .. P.O. Box 797 · SI. Joseph, MN56374 .Tuluþhunu # 320-:J03-Ð132 ._~~ax..# ____320-363-0149 - - HITT T--r . --1 . ._... .... "c.. ",.,..__. ç-~ ~1;-- _ -, + i-- -- -- -- --1-- '- - -- -. --- ".. ........ ..." ...V'. 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'-' . ral Minures- EDA nix",¡ suant to due call and ndtice thereof: the Economic Development Authority for the City of S1.Joseph met in regular session on W1eSday, February 14,2000 at 8:00 a.m. in the S1. Joseph City Hall. Members Present: Board: Members Larry Hosch, Mike Deutz, Ross Rieke, Bob Loso and Bruce Gohman. E I A Director Chad A.. Cæ:lson. o hers Present: N ne , , , A roval ofthe A enda: IHOSCh made a motion to approve the agenda, seconded by Deutz. The motion passed unanimously by those present. Alproval of Minutes: D~tz made a motion to approve the minutes of December 13, 2000 meeting, se ~ onded by Rieke. I I Discussion: Deutz stated that Carlson may have misunderstood his. comments regarding the zoning of the Buett:ber Business Park. He requested that the minutes reflect that he didn't suggest that the entire business park be zoned commercial, rather the property that ftonts Highway:#75 . I Th motion was approved Jith the correction by the following vote: . I Ayes: Gohman, Deutz and Rieke I Nays: None . Abstain:· Hosch ahd Loso . New Business ¡ A. Appointment of Board Officers: Deutz suggested that tne Board consider appointed Gohrnan as the Board Chair. Gohman has experience with theBokrd activities and it would give Mayor Hosch time to become familiar with the EDA functions. ! Gohman stated that he }vould accept the position and suggested that Rieke also be considered for the position of Board Chaii. Rieke added that the Board appoints officers on an annual basis and the position could change next year if the Board chooses. , I ì Hosch made a motion (() have the EDA Board approve the following appointments, Seconded óy Rieke: Bruce Gohman - Chair Larry Hoich - Vice Chair Ross Rieke - Treasurer Bob Loso f- Secretary Th motion passed unanimo,usly by those present. B. EDA Board Meeting Schedule: Carlson gave a brief history of the EDA Board's action to hold bi-monthly meetings on the second Wednesday of the month at 8:00 a.m. Carlson stated that scheduling the entire year seemed to work well and if additional Ilieetings are needed, they were called. Loso suggested that the! Board consider meeting in the afternoon or evening due to his work schedule. Gohman stated that he personally would not be able to attend the EDA meetings if they were held in the evening. Deutz suggested that late afternoon may be an alternative to evening meetings. Rieke . added that the public may view the change in meeting time more accessible to them. The Public may become more involved and informed. ] i ..". , Loso made a motion to approve the following EDA Board meeting schedule for 2001, with the meeting time at 4:00 p.m. in City Hall, Seconded by Rieke. 2001 Meetim! Schedule . February 14, 2001 April 1 J, 2001 June 13,2001 August 8, 2001 October 10, 2001 December 12,2001 The motion passed unanimously by those present. C. Annual Report: Carlson presented the 2000 EDAAnnual Year in Reviewto the Board members. Carlson briefly outline the content .of the report and stated that the public will be made aware of the report by a summary that will be broadcast over the cable channel Carlson requested comments or questions regarding .the report. Deutz suggested that the year in review should COlTespond with die goals of the strategic plan.. Deutz further added that the job description of the Director be reviewed to reflect the duties currently being performed.Deutz suggested that this be a future agenda item. Loso stated that administration and public works employees have formed a union and are currently in negotiations with the City. It is premature to discuss changing the job· description of the EDA Director until the contract is finalized. Carlson concurred that discussing 1his issue at this point is not appropriate. Gohman suggested that the Board consider removing Carlson ftOIlIl the tmion and reorganize the ED^-. including the Director's job description. There has also been a discrepancy on how the EDA functions with the City Cotmcil that needs to be resolved. . Hosch suggested that each Board member receive a copy of the Director's job description prior to the next meeting for discussion. Hosch added that he will be conducting department head meetings quarterly. He will be discussing this item with Clerk! Administrator Weyrens and Carlson in the future. Carlson again·cautioned the Board that this should not be discussed Wltil the union negotiations are over and a contract is signed. Loso made a motion to approve the 2001 EDA Annual Year in Review as presented, Seconded by Hosch. Discussion: Loso suggested that future reports include the year's tax base created, tax base increased ftom the previous year (residential and commercial), and any other statistics. Gohman added that other information should include square footage of projects, employees created, and tax base ftom each specific project. Rieke suggested that it might be good for the fDA's image that a detailed smnmary of those items be accumulated backftom 1997 when the EDA started. The motion passed unanimously by those present. Director Reports A. Prospect List: Carlson presented the current prospect list. Carlson updated the Board on each project as an effort to get the new Board Members up to speed.· Carlson informed the Board that Spring Green Lawncare and Landscaping has pW"chased 2.6 acres in the Buettner Business Park and will be constructing a 4,500 square foot facility. . The Board requested in formation regarding Company C. Carlson informed the Board that the current location no longer met their needs in St. Joseph. They are not leaving the community but have proposed options of expanding the building on site or relocation within the commtmity. ." ... I Deutz questioned the þity Council's intention for the old City Hall, specifically the green administration buildirig. . Loso stated that the qty should demolish the building and make the area available for public parking. Hosch stated that the City Council did discuss· it briefly. There has been no decision made. Carlson stated that het still working with the Legion and there expansion project. Carlson suggested that the building be sold to anyone that is interested. If the City provides public parking, the property I produces very little taf base and the City is responsible for maintenance of the parking lot. Carlson stated that he will continue to workwith the Legion or anyone who is interested in the property. I B. Industrial Park Brochtlre: Carlson provided theEDA Board information on the industrial park profile bèing completed by the Partnership. In additi9I4the EOA Board has previously discussed the creation of a·marketíng brochure specific to the industriw park. The commWlitybrochure was completed last year. The brochure would complementthe comnfWlity brochure. . .. Carlson stated that he ~as tinancialcommitments ftom organizations that have partnered with the City in creating the park.A· majority of the expense to produce and print the brochure would be covered by .these organizations. The EDA has money budgeted for marketing and advertising which will make up any shortfalls. ! : Deutz suggested that the Board approve the expenditure and move quick to get the product·colnPleted by spring. If all the prWerty sells in the industrial park bèfore the completion of the brochure, then the I EOA has wasted money. ! Carlson stated that all the text work has been gathered, which will speed up the process. Gohman added thatJO to 60 dars should be more then enough time to have a completed document. . Rieke made a motion ti> have the EDA Director move forward wiJh the creation of an Industrial Park Brochure in a timelyfa,shion, with a spring completion date, Seconded by Hosch. The motion passed unanimously by thoseþresent. I I C. Strategic Plan Discussion: Carlson reminded the Board that during the December meeting, the Board discussed revising the . StrategicPlan adopted in 1997. Carlson suggested that the Board consider devoting the April EDABoard meeting to :the revision. Carlson further suggested that a third party facilitate the discussion, so everyon~ can participate in the discussion. , , Oeutz stated that the EOA Board should focus on the annexatioo plan and start discussing annexation within thesé areas.Th~ Orderly Annexation area has very little tax base cutTently and should bè annexed prior to any development.. Theagreern:ent between the City and Township prorates the taxes. after annexation. The City is providing all the services, but not receiving the revenues to support them. I I ì . . . Gohman stated that all 'growing municipalities are facing the same problem throughout the state. With Statutes and local ordW.ances, it is very tough to just annex property without being able to provide service. Gohman refer~ced the struggle between S1. Cloud and 81, Cloud Township. Hosch stated that Deutz has a good point and the City should be having discussions with the property owners within the anne'xationarea. Even if it takes five to ten years to accomplish, dialog should be happening. ! Gohman stated thatthi$ a good discussion item for the meeting in April and the Strategic Plan revisions. i D. Committee Reports: . None ! i -.;!'";. , , , I .. .. Board Member Announcements Hosch informed the EDA Board Seren Innovations (Astound) will start design and construction within the Industrial Park area around AprillSth ofthis year. Hosch suggested that they . become a partner with the creation of the industrial park brochure. Public Comments to the Al!enda None Adjourn Rieke made a motion to adjourn at 9:20 am, seconded by Hosch. The motion passed unanimously. ~Æ Chad Carlson EDA Director . . . . QffiCi11 Minutes - Planning CimmiSSion Purslliflt to due call and notice ¡thereof, the Planning Commission metin regular session on Monday, March 5, 2001 at 7:00 p.m. in the St. Joseph crty Hall. Me~ers Present: CommissiOners S. Kathleen Kalinnwski, Mike Dentz, Jim Graeve, Gary Utsch, Marge Lesnick, and Rassier.. I i MemlJers Absent: Kurt Schrieider Otherl Present: Chad A Carlkon. Nadine Borgert, Jim Muellenbach, and Tim Borresch. l I . I A ro aI of A enda: I. .. . Utsch oved to approve the ~genda with an addition to add "Comments by the Commissioners" prior to adjou ning; Seconded by Le~nick. The motion passed unánimously by those present. Bore:ett Products - Public He~rine:: . . Carlso~ read the public notice ~fpublic hearing for Borgert Products Variance Request for the record. Chair Utsch open1the public hearing at 7:10 P.M. . . . . Nadine Borgert,r~esenting B~rgert Products, stated the company's reasons for requesting a 175 square foot variande to the Business Sign Ordinance to construct a business sign on their property. Borgert stated that due to fact th~ their business is located within the light industrial district. and a long distance ITom Highway #75, a sign i",g~fn 50 _e fi>< is a m~ Visibility &om the mghway r~uU~ fue s= .me sign to be 225 _e fi><. Borg stated that they have no~ received any comments regarding this variance. . Utsch onfirined that the sign ~ould be lighted and within the setback limits of the property. Borgert stated that with thp setback ITom the railroad right-of-way, the sign would be located in the middle of the driveway. The comp1Y has decided to place ~e sign at the southeast comer of the showroom building and it will be landscaped. KalinY questioned if the .color nffue sign will be the same as the example. Borgert stated that the g¡een border will be· uch darker then the example. They haven't confirined the color at this time. I, . Deutz ~ted that the proposed ~ariance creates the visibility needed by the company, the size of the sign fits within the Iigh;t industrial district, and the Planning Commission should consider changes to the business. sign ordinance if variancbare going to continue.! RaSSier confirmed that the p~ Commission sbnuld recommend a decision to the City Cooncil regarding the variance. The project meets the height requirement and all other ordinances within the Light Induštrial District. Deutz Lade amotion to reconimendthe City Council approve a 175 square foot variance to the business sign ordinarce as the petitioner ha~ met the requirements ofa variance as stated in St. Joseph Code of Ordinances 52.8 Subd. (a * e); Seconded by Lesnick. The mtnn passed nnanimOn~IY by those present I : Resolution of Finding Th« ; est ofBorgert Products I fur a variance came before the Planning Commission at a pnblic hearing held on March , 2001. The pW'pose of the hearing was to consider the issuance ofa variance to allow the construction of a busines sign for Borgert Products. I . Section 52.14 Subdivision 12 a :states that the area on one side of all· such signs erected on One street ITontage of anyone premises shall not exc~dfifty (50)square feet. The proposed business sign is 225 square feet in size and the req est for variance is 175 square feet. March 5, 001 Minutes . The request has been subrnitted by Nadine Borgert, Borgert Products, 8646 Ridgewood Road, St. Joseph, MN . 56374. Notice ofthis matter was duly served and published. In consideration of the information presented to the Planning Commission and its applicationtothe Comprehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the following findings: The proposed variance is consistent with the standards for a Variance stated in St. Joseph Code of Ordinances 52.8Subd. (a - e). Therefore, based on the findings above, the Planning Commission makes the following recommendation: Approval of a variance to exceed the maximum square footage of a business sign by 175 square feet and the petitioner has met the application requirements of a variance request. Chair Utsch closed the hearing at 7: 15 p.m. Tim Borresch - Rental License Application Review: Carlson stated that this item was tabled from the February Planning Commission meeting. The Planning Commission requested that Carlson review the procedure for approving the rental license with the City Administrator and Rental Inspector. The Planning Commission was concerned that they were approving a rental license prior to the Rental Inspector inspecting the property. Carlson stated that he met with the Rental Inspector and City Administrator on this issue. Enclosed in the Planning Commission materials is a letter from the City Administrator detailing the Planning Commission's responsibility . and procedure for reviewing an application for a rental license. Carlson clarified that the Planning Commission is not approving the rental license but rather reviewing the application as it relates to the Zoning Ordinance 52. Utsch stated that he would like clarification on the square footage requirement for the unit, square feet of the lot versus the mnnber of units and parking must be addressed. Carlson stated that the square footage requirement deals with multi-unit facilities in an R-3 District and not single units. Parking does need to addressed since it is part of Zoning Ordinance 52. Rassier stated that he went to loolç at the property prior to the meeting. Borresch has done a very nice job with the structure. Par1M~ will be í:\P iSSHI( ¡µ¡d he will need to provide spme off street parking for the unit. ~ssier further stated t4~l ~» f~tal units in any zonm~ district can only have ~ fIlaxímurn of 3 unrelated individuals. Rripr to Ordinance 55, an units wþ.çre grand fathered at their current occupancy level. . Deut~ Stateq that alJ rvw. ~orrescþ n~ to two off street parking spaces 1m the unit. Parking is ~ on the number of units an4 not qie nuq1~r Qf bedrooms. Graeve stateq ~at Orqipance states 1· Y2 parking stalls per ~oom. The Ordinance requires 4 .off street parking spaces fOf this propÇf Y. Borresch stated that he will create the necessary parking spaces as required by Ordinance. Borresch questioned how Mr. Lambert was allowed to have 5 unrelated persons per unit. Rassier stated that Mr. Lambert applied for and received variance to the limitation, but there is no guarantee that a varianc:e would be granted. Utsch stated that the rental committee that reviewed the Ordinance stood very firm on 3 unrelated people in an effort to control the number of rental units in the community. The City has tak€m strong position with this issue and it would be extremely difficult to exceed this Ordinance. Deutz requested that the Planning Commission review the Parking Ordinance. .. Deutzstated that this unit should be considered under the Single Family/Two Family provision. The owner has stated that a family will be renting the . unit and only 2 parking stalls are required. Even though the property is zoned R-3, there still will only be one family at the residence. March 5,2001 Minutes I I I . Utsch stated that the property must considered as a multi family dwelling due to the fact that the property will be licens for three unrelated pet!sons, regardless if the intention is to place a family at the residence. lri this case, he will ±required to have 4 off street parking stalls. Borre h stated that his prefer~ce is to rent to a family, but if one cannot be found, he will rent to 3 Unrelated . peopl . Borresch stated that h¿ will create the off street parking as required by the Ordinance. GraJie made a motion to a~elpt the appli~ation for. a rental license. SUb.mitted by Mr.B.o. rresch,12 3rd Avenue, NW, S the use of the property ~onforms with the provisions of Zoning Ordinance 52 and Mr. Borrésch ~an ! proee d .WÎth the Rental Ins~~tor to obtain a rentalli~ense; Seconded by Lesni~k. ! Discussion: . I , , . Kalinowski requested Clarification on the next step for Mr. Borresck Rossierstatedthat Carlson will inform the Rental Inspector of the Planning Commission's decision and Borresch is approved to proceed I with the licensing requirements. .. Graeve questioned w~ the Planning Commission is involved if the property meets all the requirements of the Zoning Ordinance.: Utsch stated that this process creates a checks and balance system for the City. ! Graevefurther stated 1hat City Staff is reviewing the application as it cor!forms to the Zoning Ordinance prior to coming to the Planning Commission. The Planning Commission's role should be minimal since City Staffhas addresse,d any concerns prior to the Planning Commission. The motion passed unanimou~ly by those present Northllnd Addition Update: I . Carlson provided an update to the Planning Commission regarding the statUs of the NorihIand Addition Phase 5. Carlso~ stated that the entire City Council and Planning Commission have toured a similar development completed by A vdn-Lumber One in Sartell which incorporated smaller lots and reduced setbacks to create affordable housing. Carlsod stated that next step for !the development is to submit a preliminary plat, grading and drainage plan and water~ahd sewer plan. i Carlso requested the Planning COnlmission refer to the Greater MinriesotaHousing Food (GMHF) application form;· e City Council will be !reviewing a request by Mr. Schrnid regarding the funding proposal made to GHMF. The . ds can be accessed provided the City agrees to the terms of the application requirements. The developer will be worring with the City Engint to develop costs for the development. Utsch stated that he has some concerns regarding the agreement with the GMHF application. Many of the requirerents are being addressed by the Zoning OrdinarÍce Drafting Committee and would not like the City to procee~with an affordable housing project until the committee has completed their work. Utsch specifically addressed items # 1 0, # 11, and # ~ 4 of the agreement. Utsch further stated that City should not be subsidizing housing and the public will not support such a project. Utsch added that the housing development should pay for itself aqd not be a burden to the taxpayers. Utsch questioned if the home's assessed value is based on the market value o~ sale price. Utsch concluded by stating the preliminary plat approved back in 1994 when the development started rs been changed and no] longer includes multifamily lots. Carlson addressed Utsch's concerns that the development was approved under a PURD status, which allows the developbr to propose variations to the standard R-l . District regulations. The City Assessor does value the home at a market tate value and not the sale price. Discussions have taken place, both at the Planning Commission and City Council] level, regarding the Ci~ commitment to the project. The de~eloper and Carlson are Jorking on ways to eliminate any out of pocket expense by the City. The process will con¡tinue and the Planning Commission will be kept up to speed. Carlson clarified that Cityis not financially . subsidizling the development. T4e GMHF is providing funds to reduce the lot cost to the purchaser.... There is no benefit ~o the developer by providing this assistance. The purchaser is the one who benefits. I March 5,. 001 Minutes Utsch stated his tÌ11s1ration that much of the information explained by Carlson was not made available to him prior . to the meeting. Carlson stated that he will continue to update the Planning Commission as the project progresses. Deutz stated that if the City is committed to providing affordable housing, there must be a financiaÌ commitment made by the City. Affordable housing plan must be completed. Utsch clarified that the City has made no commitment to provide affordable housing in the community. The City Council will need to review the Drafting Committee's recommendation on zoning ordinances and then decide. Then the City Council must determine if affordable housing needs to be provided in St. Joseph. Graeve stated that the developer is proposing the next phase within a PURD development. The developer is allowed to make variations to the Zoning Ordinances. The cost of the homes are reduced byreducing the size of the lots. The development is not entirely affordable housing as there is a range of high priced homes as well. Deutz stated that the City may consider dropping fees and using Tax Increment Financing to assist with the project. Carlson stated that City Staff as contacted the developer and fee reduction and TIF will not be considered by the City. The developer is fine with that decision. Utsch stated that there are many unanswered questions withthe development and the agreement with the City. Utsch suggested that the Planning Commission wait to consider any affordable housing project. until the Drafting Committee has completed their research. Utsch further stated that the GMHF agreement is not specific enough to hold the developer to the agreement. Utsch stated that he would vote against the development at this time and would not support any financial incentives proposed by the City. Utsch concluded by stating the developer should consider pitching in towards the cost of the develop since the banks,. mortgage companies and cities are aU making an effort. Zonine: Map Review: Utsch stated the intent, as directed by the City Council, is to review the Zonmg Map and redefine areas where . appropriate. Specific areas may be more conducive R-2, R-3 or Business. Carlson distributed the new zoning maps as prepared by SEH. The zoning map includes the area annexed by the City last fall. Utsch stated that he has many suggestions the Planning Commission should consider and with permission of the Planning Commission members, Utsch proceeded with his suggestions. Utsch suggested that the St. Joseph Lab School, Kennedy Elementary, St. Joseph Catholic Church and Resurrection Lutheran Church be rezoned to Educational- Ecclesiastical District (BE) to better represent the use of the property. · Utsch further stated that these uses would have to be included under the permitted uses in this district. Deutz stated that he doesn't disagree with the suggestion, but the Planning Commission should be looking at the best use of the property in the future and not the current uses as the Planning Commission reviews the zoning map. Rassier stated that maybe a different district would allow for the use but open the door to other uses that may be acceptable in the area. Current uses of property change over time. The Planning Commission came to consensus by proposing Kennedy Elementary, Resurredion Luthentn Church,St. Joseph Church and St. Joseph Lab Sehool be changed to an EE District. Rassier proposed that the area currently zoned R-l tTom Chapel Lane east to College A venue would be zoned EE. Rassier further stated that tTom Chapel Lane west to the rainbow house be zoned R-2. The Planning Commission discussed the adjacent uses and detennined that this area would be appropriate as an R-2 District. The Planning Commission came to consensus by proposing the area from Chapel Lane west to the Rainbow House be zoned R-2. Utsch suggested that a Light Industrial lot located at the intersection ofCR #133 and Highway 7S be changed to . Highway 75 Business District. The Planning Commission c()ncurred due. to the potential development that will take place in this area. March S, 2001 Minutes {' r ~ . The Ilanning Commission c~me to consensus by proposing the Light Industrial lot located at theintel'SeCtion of C, #133 and Highway #7îbe zoned Highway 75 Business. Rassier suggested that the areaicurrently zoned R-2 along Old CR #52 should be changed to R-3. The property is curr~by surround by R-3 and the entire area is appropriate for an R-3 District Deutz conCUITed and stated that City needs reas that will support Rt3. Th. rn1ng ComDÛmOD eome to ....._ by prnpoÁng aD R-2 area alnng OM CR #52 be _ to ~ I Deutz suggested that the Planning Commission should identify areas that would support a large R-3· development. ... Deutz suggeste4 a parcel land the size of 3 to 4 acres and is currently vacant St Joseph needs additimal multi- fumil1units. .. .... ¡ Graevf suggested that the Planiûng Commission research area along CR# 121 withrnthe recently annexed area. There are twolarge R-3 complçxes in this area and would be good place for additimal units. Rassier addedthat the area ¡ .fClinton Village cUrrently zoned R-I as anodt", locatioo. Deutz suggest the area sòuth nf CR#2 adja t to the College and to an existing R-3 District. The property is currently zoned R-I. Utsch dded that the Planning 60mmission should consider the fann property west of Resurrection Church. The prop:¡; is vacant and currently in St. Joseph Township. The property is within the Orderly Annexation Area and aelja t to other multi-use pro~erty. Deutz ~dded that the Brandenb&ger property north of Highway 75 and divided by Northland Drive could be devel~ as a mixed use and u1clude mnlti-finnily residentiaL Graev suggested that the City 1iscuss multi-family projects with the Steams County lIRA to get a sense of their . long trs Plans.. I The Planning Commission came to consensus by proposing the property south of County Road #2, adjacent I . , to College property and currently zoned R-I, be zoned as R-3. Deutz rested that the R-I J.trict ftom College Avenue t. 3" Avenue East should be zoned Highway 75 Busine . Many of the homes ate rental units in this area, along with some businesses. . This area would benefit bUSinerdevelopment in the City. Utsch stated that the District bokdary to the south should go as far as the alley. Rassier suggested that the District go atl+st south to Ash Street. Businesses need more room to develop and going to the alley would.Oe defeating the purpOSj of having an area for b~sinessdevelopment. . ... The PI~nning Commission c8fue to consensus by proposing the property east of CoUege Avenue to 3M Avenue East, north of the Alley by ch~nged from R-l to Highway 75 Business. \Jtsch ~ that there is one Inti in between two properties zoned R-2 that is zoned R-1.The pmperty is located on East Mtnnesota Street. In order to create conformity within the area, he suggested that the middle lot be rezoned to ~2 I! . . The Plfnning Commission ca~e to consensus by proposing a parcel along Minnesota Street between to R-2 properties be rezoned to R-2 from R-I. UIsch ~ that he bas had cooL..tioos with the Fuchs and Wasn"" regarding their pmperty and their CWTent zoning classification.. Utsch stat~ that the property owners thought they were zoned General Business~. Carlson stated :htthe Planning Commis;sion rezoned these properties to Highway 75 Business in 1999 when the Ordinances . were re I sed. i Th. PIning CnlllDÙsslOD eo... to c......... tbat the property shnuld ..mai. as Higltway 75 ØDSiness at this time. ' , , MMohSft- . ... Deutz requested that Carlson make the proposed changes on the zoning map and provide a map to each Planning . Commission Member prior to the next meeting. The maps will make it easier for the Planning Commission to analyze the proposed changes. Commissioner Announcements: Utsch requested that Rassierreport on the City Council's decision regarding the parking issue on Minnesota Street, the joint trenching requirement in new¡;:ubdivisions; and an Ordinance mandating the use of lock boxes for all businesses. Rassier stated that the City Council did discuss each issue briefly. The City Council agreed that if there is room for parking on Minnesota Street, the public should be able to use it. Rassier stated that City Staff would check out the area after the snow is gone. Rassier stated that the City Council addressed the joint trenching issue in the past. There is nothing the City can do to mandate that the utility companies go in the road right-of-way. Nothing has been finalized by the City Council· and he will have an answer by the April meeting. Rassier stated that he has spoken with the City Council, Fire Chief, and Police Chief Each of them thought requiring lock boxes was a great idea. A policy or ordiriance will be adopted to make sure new businesses comply with the use of the lock boxes. . Utsch announced that Jim Graeve has been appointed to the APO as the City's representative on the Board Utsch also announce the next Affordable Housing Drafting Committee meeting is scheduled for March 13th. Graeve stated that tomorrow night the Community Center Task Force will be meeting at 5:00P.M in City Hall. Mary Anri Krebsbach has donated her property adjacent to the LaPlayette for the community center location. . Graeve encouraged anyone interested in the project to attend the meeting. Graeve thanked Carlsonfor researching and finding examples R-3 Zoning District from communities that have colleges located within their city limits. Carlson announced the Government Training System is hosting zoning workshops at various locations next month. Carlson encouraged that the new commissioners attend the Basics Workshop. Carlson requested that they contact him if any member wishes to attend. Approval Minutes: Deutz made a motion to approve the February 5, 2001 meeting minutes with the following changes; 1) Utsch requested that City require the use of lock boxes with all new commercial developments. 2) " A consultant implies more validity" to "A consultant may give more validity" 3) "make changes were needed" to "make changes as needed" Seconded by Lesnick. The motion passed unanimously by those present. Adjourn ~~ing adjnumed byoonsensus at.9:10p.m. Chad A. Carlson Secretary . March 5, 200 I Minutes