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Home My WebLink About2001 [05] May 03 {Book 21} , · it}} of St. Joseph 'Coll,g" A."o"' NW ¡ P.O. Box 668, ' St. Joseph, MN 56374 (320) 363-7201 St. Joseph City Council Fax: 363-0342 May 3, 2001 7:00 PM CLERK! i ADMINISTRATOR I. 7:00 PM Callto Order Judy Weyrens ¡ 2. Approve Agenda I MAYOR 3. Consent Agenda Larry J. Hosch a. ! Bills Payable Requested Action: Approve b. ¡ Minutes, April 10 and April 19, 2001 Requested Action: Approve COUNCILORS c. I Outdoor Liquor Permit La Playette for an event to be held on June 9, 200I. Bob Loso ',,+ Requested Action: Approve as requested, contingent upon the approval of the Police Cory Ehlert I Chief. Kyle Schneider d. Police Chief Annual Employment Review. Requested Action: Authorize the City Al R . Attorney and the Mayor to present the annual employment review to the Police Chief an aSSler , on May 11, 2001 at 9:30 AM e. : Police Chief Duties. Requested Action: Approve document clarifying the authority ¡ of the Police Chief to close a street when in the best interest of public safety. I f. . Equipment for the 2001 Squad. Requested Action: Authorize the expendiure of up to $ 3,658.94 for the purchase of push bumpers, grill lights, siren speaker, rear seat : protector, handsfree cell phone kit, lightbar, side window bars, and car stripping. g. 'Assessor Salary adjustment, based on 30 annexed properties. Requested Action: . Increase the annual salary of the assessor $ 260.40 (8.68 per parcel) 4. Public !Comments ì 5. 7: 15 PM Dave Hinnenkamp, KDV - Discussion on prQviding Investment Services 1 6. 7:30 P~ - Steve Hagmann, Request to change Rental Inspection Date 7. 7:45 PM - Community Center Committee, authorization to expend funds from the I Community Center Fund for a professional survey ì 8. 8:00 P~ - Buettner Business Park Plat - Park Dedication Requirement 9. Discus:sion on the former City Office site,. 21 - 1 sl Avenue NW 10. Mayor; Reports 11. Council Reports I 12. Clerk/Administrator Reports a. I Bonding Policy - Utility/Street Improvements, Housing Developments b. ' I , 13. Adjourn . ~ . . . ..,~ ~ . --;>3 May 2001 Bills Payable Page 1 Thu 4:58 PM City of St. Joseph . May 3, 2001 Transaction Check Depart Number Name Amount Comments Description Fund "", AMER'~ 00"00 HA" " '^"' 50.00 service awards Crime Control & Investigation . 101 2.9699 ASA - USA - MSF I 101.00 sanction fees,tournament Park Areas 10I¡ 29700 BRANN LOCKSMITH I 4.26 keys, evidence area Crime Control & Investigation 101; 29701 CARPE MAN, INC 531.26 carpet cleaning Fire Station and Building 105: 2000 1 8.00 cell phone Park Areas 101: 29702 i 29702 2000 I 8.00 cell phone Park Areas 101: 29702 2000 30.00 cell phone Street Maintanence 101 29702 2000 i 114.85 cell phone Communication Service 101 29703 APPLIANCE , 179.99 freezer, evidence area Crime Control & Investigation 101 29703 APPLIANCE 211.94 refrigerator, Ci ty hall City Hall 422 29704 L MCGOWAN 26.05 medical oxygen Medical Services 105 29705 L PUBLIC SAFETY EQUIP 73.48 strobe lights, new squad Automotive Services IOL 29706 40.00 flyers, affordable hsing Legislative Committies 101; 29707 STATE CONTRACTORS, 19,349.90 payment #7 City Hall 422 29708 JAMES 20.00 grant writing seminar Legislative Committies 101 29709 EQUIPMENT 4,933.47 street sweeper repairs Street. Cleaning 101 29710 COMPANY 300.00 heating system review City Hall 422 29711 17.55 colored paper, sum rec participant Recreation 101 29712 INC 76.25 skating attend event Park Areas 101 29713 SEH 4,179.00 engineering, cap improv Engineering Fee 101 29713 SEH 752.00 engineering, pond view 6 Engineering Fee 101 . 29713 SEH 1,534.50 engineering, CR 121 Street Maintanence 423 29713 SEH 619.50 engineering, mapping Engineering Fee 101 29713 SEH 660.50 engineering, northland 5 Engineering Fee 101 29713 SEH 314.70 engineering, MSA system Engineering Fee 101 29713 SEH 2,107.82 engineering, St. Wendel Planning and Zonning 101 29714 ST. NEWS LEADER 86.40 summer workers Recreation Association 101 29714 ST. NEWS LEADER 37.80 board of review notice Assessing 101 29714 ST. NEWSLEADER 75.60 hearing notice Ordinance & Proceedings 101 29715 US 133.15 telephone Salaries & Adminstrative 101 29715 US 49.32 telephone Community Sign 101 29715 US 46.72 telephone Ci ty Hall 101 29715 US 328.45 telephone Communication Service 101 29715 US 135.06 telephone Maint Shop 101 29715 US 125.00 telephone Economic Development Authority 101 29715 US 104.16 telephone Fire Communications 105 29715 US 51.26 telephone Administration and General 601 29715 US 49.32 telephone Sewer Lift Station 602 29715 US 102.36 telephone Administration and general 602 29716 INDUSTRIAL CENTER 167.17 safety equipment Administration and General 601 29716 INDUSTRIAL CENTER 167,17 safety equipment Administration and general 602 29717 13 . 00 parking, training St. Pau POlice Training 101 29720 XCEL 20.59 utility services Signal Lights 101 29720 XCEL 1,580.44 utility services Street Lighting 101 29720 XCEL 33.16 utility services Park Areas 101 . . .. ....I.¿ . . . 3 May 2001 Bills Payable Page 2 .4,58 PM City of St. Joseph May 3, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 29720 XCEL ENERGY 78.48 utility services Ball Park and Skating Rink 101 29720 XCEL ENERGY 228.78 utility services City Hall 101 29720 XCEL ENERGY 655.18 utility services City Hall 101 29720 XCEL ENERGY 11.03 utility services Ci ty Hall Annex 101 29720 XCEL ENERGY 656.32 utility services City Hall Annex 101 2 9720 XCEL IENERGY 542.00 utility services City Hall Annex 101 29720 XCEL ENERGY 52.69 utility services Maint Shop 101 29720 XCEL JENERGY 79.03 utility services Street Maintanence 101 29720 XCEL ENERGY 40.69 utility services Street Maintanence 101 29720 XCEL IENERGY 176.47 utility services Maint Shop 101 29720 XCEL ENERGY 247.53 utility services Street Maintanence 101 29720 XCEL IENERGY 155.10 utility services Storage 601 29720 XCEL ENERGY 218.40 utility services Purification 601 I 266.90 utility services Purification 601 29720 XCEL ¡ENERGY 29720 XCEL ENERGY 705.13 utility services Power and Pumping 601 I 29720 XCEL ~NERGY 134.09 utility services Power and Pumping 601 I 353.45 utility services Sewage Treatment Plant 602 29720 XCEL pNERGY 29720 XCEL NERGY 156.20 utility services Sewage Treatment Plant 602 29720 XCEL 40.69 utility services Sewer Lift Station 602 29720 XCEL 54.43 utility services Sewer Lift Station 602 . 2972 0 XCEL 294.37 utility services Fire Station and Building 105 29720 XCEL 690.24 utility service.s Fire Station and Building 105 29720 XCEL 6.28 fire siren s Emergency Siren 101 29720 XCEL NERGY 113.37 utility services Maint Shop 101 29720 XCEL ~NERGY 15.00 utility services Street Lighting 101 29721 BENGS!ON, TONY 180.00 water wagon Park Areas 101 "'" OO"'["ON" 0' ''''NO. 932.50 state withhold 4/18 101 29723 EFTPS 2,463.71 fed withhold 4/18 101 29723 EFTPS 2,120.78 fica withhold 4/18 101 29724 PERA CC 212.00 retiremen cc mar 101 29725 PERA I 2,768.97 retirement 4/18 101 , 29725 PERA i 10.00 retirement 4/18 Street Maintanence 101 I 29726 PERA ¡ 2,943.24 retirement 3/21 101 29726 PERA 10.00 retirement 3/21 Street Maintanence 101 29727 AFSCME COUNCIL 65 228.40 AFSCME, may dues 101 i 29728 ALL SPEC SERVICES 5,232.45 April building permits Building Inspec. Admistratiön 101 29729 AMERIiAN LEGION POST #328 133.34 storage Street Maintanence 101 29729 AMERI AN LEGION POST #328 133.33 storage Administration and General 601 , 29729 AMERIqAN LEGION POST #328 133.33 storage Administration and general 602 29730 BILL JASNER'S SALES & SERVICE 275.00 final trailer rent paymt City Hall 422 I 29731 CARLSON, CHAD 124.20 meals, mileage reimb Economic Development Authority 101 29732 CENT~L PUBLIC SAFETY EQUIP 73.48 strobe lights, repair Automotive Services 101 29733 COMMI¿SIONER OF REVENUE 715.27 state withhold, contract 101 29733 COMMI~SIONER OF REVENUE 980.81 state withhold 5/3 101 I 1,955.90 fed withhold 29734 EFTPS : contract 101 I . I I , I I ¡ I I I i L","" '~rfW~~~ ."",::', ~j"", .~·I' ~'. ",'.1 . . . 1If:.' .. . 3 May 2001 ~:'ll5 pa.yable Page 3 .; : ~ e ;~.! ~~~y ~: 5:. Coseph · May 3, 2001 Check Transaction Depart Number Amount Comments Description Fund 29734 EFTPS 2,274.50 fica withhold contract 101 29734 EFTPS 2,586.17 fed withhold 5/3 101 29734 EFTPS 2,223.50 fica withhold 5/3 I 101 29735 FENEI ENTERPRISES, INC 105.00 service agreement, sign Community Sign 101 29736 G & K SERVICES 47.91 towels, fire hall Fire Station and Building 105 29737 GALL' I INC 212.98 lights, 98 squad Automotive Services 101 29737 GALL'f INC 133.76 side window barriers Automotive Services 101 29737 GALL'£ INC 160.97 strobes, 98 squad Automotive Services 101 I 29737 GALL'£ INC 81.20 boots, Will Crime Control & Investigation 101 I 29738 GERADy' DUANE 43.80 cleaning services City Hall 101 29738 GERAD£, DUANE 400.00 cleaning services City Hall Annex 101 29739 GLT AlcHITECTS 141.27 architect services Ci ty Hall 422 29740 GRANItE WATER WORKS 32.80 meter bottons Distribution 601 29741 HAWKlhs WATER TREATMENT GROUP 136.00 sewer tests Sewage Treatment Plant 602 29741 HAWKlhs WATER TREATMENT GROUP 12.00 water tests Administration and General 601 I 264.57 water supplies Purification 29741 HAWKlpS WATER TREATMENT GROUP 601 29741 HAWKIYS WATER TREATMENT GROUP 12.00 water tests Administration and General 601 29742 KLN D[STRIBUTING 106.25 remove virus, police comp Crime Control & Investigation 101 29742 KLN DksTRIBUTING 230.72 network additiona, police Crime Control & Investigation 101 , "", CA' 'r'O'C'",NT "'"' "'V'C" 165.00 police union, May 101 · 29744 MACQU EN EQUIPMENT 106.30 filter, sweeper Street Cleaning 101 29745 MARCO BUSINESS PRODUCTS 593.62 laterial file Salaries & Adminstrative 101 29746 METROCALL 3.00 pager, last Communication Service 101 29747 MN DE~ARTMENT OF REVENUE 55.32 state withholding Salaries & Adminstrative 101 29748 NCPER~ GROUP LIFE INSURANCE 36.00 life insurance 101 ì 29749 NORTHERN STATES SUPPLY INC 6.39 marking flags Street Maintanence 101 I ,mo emc~ ~ 51.09 paper Crime Control & Investigation 101 29750 OFFIC MAX 51.08 paper Salaries & Adminstrative 101 29750 OFFIC MAX 51.08 paper Economic Development Authority 101 ",'0 e",c¡ ~ 51. 08 paper Administration and General 601 29750 OFFIC MAX 51.16 paper Fire Administration 105 29751 PERA 1,476.18 retirement, contract 101 29752 PERAJ CC 2,901.11 retirement 5/1 101 29753 STE S ELECTRIC ASSOCIATION 323.50 street lighting Street Lighting 101 29753 STEAR~S ELECTRIC ASSOCIATION 38.19 street lighting Street Lighting 101 I 205.20 old bathroom removal Waste Collection 29754 TK DEkOLITION DISPOSAL, INC 603 29755 UNIVE SITY OF MINNESOTA 335.00 Clerks institute registr Salaries & Adminstrative 101 29756 UNUM ~IFE INSURANCE 37.89 disability insur Crime Control & Investigation 101 29756 UNUM LIFE INSURANCE 336.70 disability insurance 101 29756 UNUM lIFE INSURANCE 336.70 disability insurance 101 29757 WEYRE S, JUDY 25.74 clocks,chambers-conferenc City Hall 101 29758 WIRZ,I JENNIFER 71.91 fundraiser supplies Park Areas 101 29759 ZEP MANUFACTURING 447.79 park cleaning supplies Park Areas 101 --------- · Total 84,111.14 , . . Ii ('. ity of St. Joseph ,'T .- 'college Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-720 I St. Joseph City Council Fax: 363-0342 May 3, 2001 7:00 PM CLERK! ADMINISTRATOR I. 7:00 PM Call to Order Judy Weyrens 2. Approve Agenda MAYOR 3. Consent Agenda Larry J. Hosch a. Bills Payable Requested Action: Approve b. Minutes, April 10 and April 19, 2001 Requested Action: Approve COUNCILORS c. Outdoor Liquor Permit La Playette for an event to be held on June 9, 200I. Bob Loso -~" Requested Action: Approve as requested, contingent upon the approval of the Police Cory Ehlert Chief. Kyle Schneider d. Police Chief Annual Employment Review. Requested Action: Authorize the City Alan Rassier Attorney and the Mayor to present the annual employment review to the Police Chief on May 11, 2001 at 9:30 AM e. Police Chief Duties. Requested Action: Approve document clarifying the authority of the Police Chief to close a street when in the best interest of public safety. f. Equipment for the 2001 Squad. Requested Action: Authorize the expendiure of up to $ 3,658.94 for the purchase of push bumpers, grill lights, siren speaker, rear seat protector, handsfree cell phone kit, lightbar, side window bars, and car stripping. g. Assessor Salary adjustment, based on 30 annexed properties. Requested Action: . Increase the annual salary of the assessor $ 260.40 (8.68 per parcel) 4. Public Comments 5. 7: 15 PM Dave Hinnenkamp, KDV - Discussion on providing Investment Services 6. 7:30 PM - Steve Hagmann, Request to change Rental Inspection Date 7. 7:45 PM - Community Center Committee, authorization to expend funds from the Community Center Fund for a professional survey 8. 8:00 PM - Buettner Business Park Plat - Park Dedication Requirement 9. Discussion on the former City Office site, 21 - 1 sl Avenue NW 10. Mayor Reports 11. Council Reports 12. Clerk! Administrator Reports a. Bonding Policy - Utility/Street Improvements, Housing Developments b. 13. Adjourn . " -3>3 May 2001 Bills Payable Page 1 Thu 4,58 PM City of St. Joseph . May 3, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 29698 AMERICAN POLICE HALL OF FAME 50.00 service awards Crime Control & Investigation 101 29699 ASA - USA - MSF 101.00 sanction fees,tournament Park Areas 101 29700 BRANNAN LOCKSMITH 4.26 keys, evidence area Crime Control & Investigation 101 29701 CARPET MAN, INC 531.26 carpet cleaning Fire Station and Building 105 29702 CELLULAR 2000 8.00 cell phone Park Areas 101 29702 CELLULAR 2000 8.00 cell phone Park Areas 101 29702 CELLULAR 2000 30.00 cell phone Street Maintanence 101 29702 CELLULAR 2000 114.85 cell phone Communication Service 101 29703 CENTRAL APPLIANCE 179.99 freezer, evidence area Crime Control & Investigation 101 29703 CENTRAL APPLIANCE 211.94 refrigerator, Ci ty hall City Hall 422 29704 CENTRAL MCGOWAN 26.05 medical oxygen Medical Services 105 29705 CENTRAL PUBLIC SAFETY EQUIP 73.48 strobe lights, new squad Automotive Services 101 29706 CONNELL, MARTIN 40.00 f1 yers , affordable hsing Legislative Commit ties 101 29707 GOPHER STATE CONTRACTORS, INC 19,349.90 payment #7 City Hall 422 29708 GRAEVE, JAMES 20.00 grant writing seminar Legislative Committies 101 29709 MACQUEEN EQUIPMENT 4,933.47 street sweeper repairs Street Cleaning 101 29710 MCDOWALL COMPANY 300.00 heating system review City Hall 422 29711 OFFICE MAX 17.55 colored paper, sum ree Participant Recreation 101 29712 PAPA GUISSEPPE, INC 76.25 skating attend event Park Areas 101 29713 SEH 4,179.00 engineering, cap improv Engineering Fee 101 29713 SEH 752.00 engineering, pond view 6 Engineering Fee 101 . 29713 SEH 1,534.50 engineering, CR 121 Street Maintanence 423 29713 SEH 619.50 engineering, mapping Engineering Fee 101 29713 SEH 660.50 engineering, northland 5 Engineering Fee 101 29713 SEH 314.70 engineering, MSA system Engineering Fee 101 29713 SEH 2,107.82 engineering, St. Wendel Planning and Zonning 101 29714 ST. JOSEPH NEWS LEADER 86.40 summer workers Recreation Association 101 29714 ST. JOSEPH NEWS LEADER 37.80 board of review notice Assessing 101 29714 ST. JOSEPH NEWSLEADER 75.60 hearing notice Ordinance & Proceedings 101 29715 US LINK 133.15 telephone Salaries & Adminstrative 101 29715 US LINK 49.32 telephone Community Sign 101 29715 US LINK 46.72 telephone City Hall 101 29715 US LINK 328.45 telephone Communication Service 101 29715 US LINK 135.06 telephone Maint Shop 101 29715 US LINK 125.00 telephone Economic Development Authority 101 29715 US LINK 104.16 telephone Fire Communications 105 29715 US LINK 51.26 telephone Administration and General 601 29715 US LINK 49.32 telephone Sewer Lift Station 602 297:5 US LINK 102.36 telephone Administration and general 602 29716 VIKING INDUSTRIAL CENTER 167.17 safety equipment Administration and General 601 297:6 VIKING INDUSTRIAL CENTER 167.17 safety equipment Administration and general 602 29717 WILL, GARY JR. 13 . 00 parking, training St. pau Police Training 101 29720 XCEL ENERGY 20.59 utility services Signal Lights 101 29720 XCEL ENERGY 1,580.44 utility services Street Lighting :01 29720 XCEL ENERGY 33.16 utility services Park Areas 101 - - . - 3 May 2001 Bills Payable page 2 rè4 :58 PM City of St. Joseph May 3, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 29720 XCEL ENERGY 78.48 utility services Ball Park and Skating Rink 101 29720 XCEL ENERGY 228.78 utility services Ci ty Hall 101 29720 XCEL ENERGY 655.18 utility services Ci ty Hall 101 29720 XCEL ENERGY 11.03 utility services City Hall Annex 101 29720 XCEL ENERGY 656.32 utility services City Hall Annex 101 29720 XCEL ENERGY 542.00 utility services City Hall Annex 101 29720 XCEL ENERGY 52.69 utility services Maint Shop 101 29720 XCEL ENERGY 79.03 utility services Street Maintanence ·101 29720 XCEL ENERGY 40.69 utility services Street Maintanence 101 29720 XCEL ENERGY 176.47 utility services Maint Shop 101 29720 XCEL ENERGY 247.53 utility services Street Maintanence 101 29720 XCEL ENERGY 155.10 utility services Storage 601 29720 XCEL ENERGY 218.40 utility services Purification 601 29720 XCEL ENERGY 266.90 utility services Purification 601 29720 XCEL ENERGY 705.13 utility services Power and Pumping 601 29720 XCEL ENERGY 134.09 utility services Power and Pumping 601 29720 XCEL ENERGY 353.45 utility services Sewage Treatment Plant 602 29720 XCEL ENERGY 156.20 utility services Sewage Treatment Plant 602 29720 XCEL ENERGY 40.69 utility services Sewer Lift Station 602 29720 XCEL ENERGY 54.43 utility services Sewer Lift Station 602 . 29720 XCEL ENERGY 294.37 utility services Fire Station and Building 105 29720 XCEL ENERGY 690.24 utility services Fire Station and Building 105 29720 XCEL ENERGY 6.28 fire siren s Emergency Siren 101 29720 XCEL ENERGY 113.37 utility services Maint Shop 101 29720 XCEL ENERGY 15.00 utility services Street Lighting 101 2972 1 BENGSTON, TONY 180.00 water wagon Park Areas 101 29722 COMMISSIONER OF REVENUE 932.50 state withhold 4/18 101 29723 EFTPS 2,463.71 fed withhold 4/18 101 29723 EFTPS 2,120.78 fica withhold 4/18 101 29724 PERA CC 212.00 retiremen cc mar 101 29725 PERA 2,768.97 retirement 4/18 101 29725 PERA 10.00 retirement 4/18 Street Maintanence 101 29726 PERA 2,943.24 retirement 3/21 101 29726 PERA 10.00 retirement 3/21 Street Maintanence 101 29727 AFSCME COUNCIL 65 228.40 AFSCME, may dues 101 29728 ALL SPEC SERVICES 5,232.45 April building permits Building Inspec. Admistration 101 29729 AMERICAN LEGION POST #328 133.34 storage Street Maintanence 101 29729 AMERICAN LEGION POST #328 133.33 storage Administration and General 601 29729 AMERICAN LEGION POST #328 133.33 storage Administration and general 602 29730 BILL WASNER'S SALES & SERVICE 275.00 final trailer rent paymt City Hall 422 29731 CARLSON, CHAD 124.20 meals, mileage reimb Economic Development Authority 101 29732 CENTRAL PUBLIC SAFETY EQUIP 73.48 strobe lights, repair Automotive Services 101 29733 COMMISSIONER OF REVENUE 715.27 state withhold, contract 101 29733 COMMISSIONER OF REVENUE 980.81 state withhold 5/3 101 29734 EFTPS 1,955.90 fed withhold contract 101 . .. .. 3 May 2001 Bills Payable Page 3 Thu 4:58 PM City of St. Joseph . May 3, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 29734 EFTPS 2,274.50 fica withhold contract 101 29734 EFTPS 2,586.17 fed withhold 5/3 101 29734 EFTPS 2,223.50 fica withhold 5/3 101 29735 FENEIS ENTERPRISES, INC 105.00 service agreement, sign Community Sign 101 29736 G & K SERVICES 47.91 towels, fire hall Fire Station and Building 105 29737 GALL'S INC 212.98 lights, 98 squad Automotive Services 101 29737 GALL'S INC 133.76 side window barriers Automotive Services 101 29737 GALL'S INC 160.97 strobes, 98 squad Automotive Services 101 29737 GALL'S INC 81.20 boots, Will Crime Control & Investigation 101 29738 GERADS, DUANE 43.80 cleaning services Ci ty Hall 101 29738 GERADS, DUANE 400.00 cleaning services Ci ty Hall Annex 101 29739 GLT ARCHITECTS 141.27 architect services City Hall 422 29740 GRANITE WATER WORKS 32.80 meter bot tons Distribution 601 29741 HAWKINS WATER TREATMENT GROUP 136.00 sewer tests Sewage Treatment plant 602 29741 HAWKINS WATER TREATMENT GROUP 12.00 water tests Administration and General 601 29741 HAWKINS WATER TREATMENT GROUP 264.57 water supplies Purification 601 29741 HAWKINS WATER TREATMENT GROUP 12.00 water tests Administration and General 601 29742 KLN DISTRIBUTING 106.25 remove virus, police comp Crime Control & Investigation 101 29742 KLN DISTRIBUTING 230.72 network additiona, police Crime Control & Investigation 101 29743 LAW ENFORCEMENT LABOR SERVICES 165.00 police union, May 101 . 29744 MACQUEEN EQUIPMENT 106.30 filter, sweeper Street Cleanlng 101 29745 MARCO BUSINESS PRODUCTS 593.62 laterial file Salaries & Adminstrative 101 29746 METROCALL 3.00 pager, last Communication Service 101 29747 MN DEPARTMENT OF REVENUE 55.32 state withholding Salaries & Adminstrative 101 29748 NCPERS GROUP LIFE INSURANCE 36.00 life insurance 101 29749 NORTHERN STATES SUPPLY INC 6.39 marking flags Street Maintanence 101 29750 OFFICE MAX 51.09 paper Crime Control & Investigation 101 29750 OFFICE MAX 51.08 paper Salaries & Adminstrative 101 29750 OFFICE MAX 51.08 paper Economic Development Authority 101 29750 OFFICE MAX 51.08 paper Administration anà General 601 29750 OFFICE MAX 51.16 paper Fire Administration 105 29751 PERA 1,476.18 retirement, contract 101 29752 PERA - CC 2,901.11 retirement 5/1 101 29753 STEARNS ELECTRIC ASSOCIATION 323.50 street lighting Street Lighting 101 29753 STEARNS ELECTRIC ASSOCIATION 38.19 street lighting Street Lighting 101 29754 TK DEMOLITION DISPOSAL, INC 205.20 old bathroom removal Waste Collection 603 29755 UNIVERSITY OF MINNESOTA 335.00 Clerks institute registr Salaries & Adminstrative 101 29756 UNUM LIFE INSURANCE 37.89 disability insur Crime Control & Investigation 101 29756 UNUM LIFE INSURANCE 336.70 disability insurance 101 29756 UNUM LIFE INSURANCE 336.70 disabìl~ty insurance lOI 29757 WEYRENS, JUDY 25.74 clocks,chambers-conferenc City Hall 101 29758 WIRZ, JENNIFER 71.91 fundraiser supplies Park Areas 101 29759 ZEP MANUFACTURING 447.79 park cleaning supplies Park Areas 101 --------- - j Total 84,111.14 - ~ OR ~J~ - . APPLICATION FOR TEMPORARY OUTSIDE LIOUOR PERMIT Fee: $ :¡;:{1J Date Paid: Name of applicant: . La ?/rA-ï.e!l~ ~.¡ r f c K ::::r: £&II1aJZ- 1. 2. Address of licensed premises: 19 N. ¿ vii e.}<- At/e, ff5v1.l(1~ flM/ £63'7'1 3. Date of outside activity: From G It /~:{)D!~ h / 9 (9:tJ 0 ]?f\1 , , . month/~time month/day/time B4J , 4. The activity to occur will consist of: ~ (?. AI/f. d L/tI~ MUflC./ðtuti) S. The area designated for outside liquor will not exceed 3~ D square feet. 6. Ingress and egress will be controlled by: I-ú- '1J tLy'¿ fiG Se¿,urJ' I-y . 7. A tent _ will~ will not cover the area. .- 8. The estimated number of people attending will be /00 9. The number of employees working at the time of the event will be e 10. The activities which may create noise, other than g:eneral conversations. are the following: LIlJ~ MLAJ l <- (21ø ,,~ ~ '. ~ 11. The following steps will be taken to reduce noise: ,/l1 uS I L /o/tAM<... /..,A.hl! k /7/f ð /I ./ ';0 "'4 .6f'/'¡-vJ~er, ? 0 ðJLd / ~ 0 c/ 6. 12. This type of event ~ has / _ has not occurred in the past. 13. oF.r-dfÆfy \ 14. The licensee will take these additional measures for the protection of the public health, safety and repose: a.) b.) c.) a.tlu . -9"/30/0'1 . ., Date ~ APR-30-2001 09:08 FROM RAJKOWSKI HANSMEIER TO 9363Ø342 P.03 · 3 l-G) CITY COUNCIL DIRECTIVE The St. Joseph City Council previously consideTed a plan presented by the colleges of St. John's and St. Benedict to address student crowds in downtown 81. Joseph on the evening of May 25- 26, 200 I, during the event cUITently known as "Student Disorientation" and herein referred to as the "Student Farewell Gathering:' which would have involved a predetermined and preauthorized closure of certain City streets. This plan was rejected by a vote of the City Council. Questions have since arisen as to the Police Department's authority to take action to close, barricade or block stTeets in tbe event crowds congregate within the streets. For purposes of clarifying the authority of the Chief of Police and any otheT police officers acting in a supervisory position. City Council bereby directs as follows: 1. The St. Joseph Chief of Police, or officer in charge, has authority to close, block or barricade any street within the City during the night of the Student FareweH Gathering in the event there is an emergency situation or in the interest of public safety, such as may occur if students or other pedestrians begin to congregate on a street or roadway. 2. The Chief of PoJice or supervising officer has authority to dose, block or banicade a street without having to immediately arrest the people who have · congregated on the street and whose presence led to the action. Police officers may use their discretion to allow the crowd to peaceably disperse over a reasonable period of time while engaging in crowd control for the purpose of maintaining peace and order. 3. The Chief ofPolíce may establish other reasonable procedures for the purpose of maintaining peace, protecting property and in the interest of public safety during the Student Farewell Gathering, while taking into consideration the desire of the City and colleges to avoid unnecessary confrontations between law enforcement and students. · TOTAL P. Ø3 . . CrrYOF$T.JOSEPfI . . . ..... t ..~':''-1::<'S:-''~~,-<'~':' ~:::<=~~:»,.=:.;,~'t'--"-1"':5. ',~~..: _~,~,.- ~-~~:~. '.':~~·_"""~_'X>''''':R,' Mem.orandrnn To: The Honorable Mayor and City Council cc: Judy Weyrens, City Administrator From: Gary D. Will Jr., Chief of Police Date: 04/26/01 Re: New car equipment We will be receiving the new car that is to replace our older 1994 Ford patrol car. Based on our experience with the other car and with some equipment problems that the 94 has, I am asking that the Council authorize me to spend up to $3,658.94. . I am asking this now so that when the car comes in we can quickly get it on the road. This breaks down as follows: $1,000 to have the current equipment stripped out and the installation of the equipment into the new car. $415 for push bumpers, grill lights and siren speaker. All of the older equipment is in poor condition and needs replacement. $263.95 for a rear seat protector. This is a hard plastic seat and back that prevents people from hiding drugs, needles, weapons and other evidence and allows for quick and easy cleanup ofbio-hazards such as blood, vomit and urine that have been spilled in the back of patrol cars for many years. $200 for hands free cell phone kit. Using the hands free makes it safer for the officer to use when called while driving. ~. - '@ -- 1 ~ . April 26, 2001 $1,350 lightbar. The lightbar on the 94 is the very slow rotating one. We have priced them . out and found that the light bar we are proposing will be cheaper over the lifetime of the bar compared to a conventional bar we currently use. The new lightbar would be an LED style instead of bulbs. It also comes with a 10-year warranty versus the I-year of conventional bars. Finally, 911 equipment products of St. Cloud can both supply it as well as conduct warranty work on the bar if there is a problem. A conventional bar would cost about $1,050. $129.99 for side window bars. These prevent a person from kicking out the windows to escape or just to damage the car while they are in the back seat. The cost of window replacement over the life of a car is about this but the inconvenience and loss of the car while a new window is ordered and installed is much higher. The cost of the equipment would be the remainder of the insurance money from the 96 being totaled and what I had budgeted. . - 2 - ;, , ?J&¡) . Memo to: Mayor and City Council Members From: Ollie Lesnick, City Assessor ?:Ý Date: April 30, 2001 Re: Adjustment of City Assessor's Salary Please be advised thirty (30) properties have recently been annexed to the City of St. Joseph. For the additional thirty (30) properties I am requesting an adjustment of$260.40 or $8.68 per parcel to my salary. . Thank you. . ¡ . c) The unit shall be provided with a kitchen sink, cooking appliance and refrigeration facilities, each having a clear working space of not less than 30 inches in front. Light and ventilation conforming to this Code shall be provided. d) The unit shall be provide with a separate bathroom containing a water closet, lavatory, bathtub or shower. Subd. 2: Minimum Ceiling Height. In order to qualify as habitable, rooms shall have clear ceiling height of not less than 6 feet 6 inches, except that in attics or top-half stories used for sleeping, study, or similar activities, the ceiling height shall be not less than 6 feet 6 inches over at least Y2 of the floor area. In calculating the floor area of such rooms in attics or top-half stories, only those portions of the floor area of the room having a clear ceiling height of 5 feet or more may be included. Subd. 3: Access Through Sleeping Rooms. and Bathrooms. No dwelling unit built after 1940 and containing two or more sleeping rooms shall have a room arrangement such that access to a bathroom or water closet compartment intended for use by occupants of more than one . sleeping room can be gained only by going through another sleeping room. A bathroom or water closet compartment shall not be used as the only passageways to any habitable room, hall, basement or cellar or the exterior of any dwelling unit. . Section 55.10: FIRE PROTECTION. All rental dwelling units shall be equipped with at least one fire extinguisher and one carbon monoxide detector placed at locations within the dwelling as approved by the compliance officer. Each rental dwelling unit shall also have an operating smoke detector on each level of the unit. All buildings shall be subject to the Unifonn Fire Code. Section 55.11: LICENSING OF RENTAL UNITS. Subd. 1: Registration. No person shall operate rental property in the City of St. Joseph without first having properly made and filed a registration statement with the Compliance Official, and without first securing a valid rentar license from the City of St. Joseph. Any person filing such a registration statement thereby consents to be bound by all ofthe provisions ofthis ordinance and the other ordinances of the City of St. Joseph, as they may relate to rental property. In the case of any rental property occupied on or before February 1, 1981, the registration statement shall be filed before February 1, 1981. In the case of rental property completed and ready for occupancy after February 1, 1981, a registration statement shall be filed and a rental license secured prior to the occupancy of the dwelling. The registration statement shall be made and filed on fonns furnished by the Compliance Official for such purposes and shall set forth the following inforination: a) Name, address and residence phone number of the owner, and if a corporation, the .-. name of officers and registered office thereof. All owners must be listed. ~ b) Name and address of the rental property and the number of units to which the registration applies. 206 , & { ~- · c) The name and address of the owner's agent for the receipt of notices of violations of the provisions of this ordinance and other applicable ordinances of the City of St. Joseph. The owner may designate any person residing within a 30 mile radius of the city limits of the City of St. Joseph as their agent for this purpose. d) The name and address of the owner's agent for the receipt of notices of violations of the provisions of this Ordinance and other applicable ordinances of the City of St. Joseph. The owner may designate any person residing in either Steams, Benton, or Sherburne County as his agent for this purpose. e) Such other information as the Council may require. Prior to the issuance of any new rental license, the Planning Commission shall approve the registration and application to insure that the proposed rental use of the property complies with the requirements of the St. Joseph Zoning Ordinance and other ordinances of the City. Subd.2: Execution of Registration Statement. The registration shall be made by the owner if such owner is a natural person; if the owner is a corporation, by an officer thereof; if the owner is a partnership, by one of the partners; and if the owner is an unincorporated association, by the manager or managing officer thereof. Renewal of registrations as required annually by this Ordinance may be made by filling out the required renewal form provided by the Compliance · Official to the owner of rental property and mailing said form together with the required registration fee to the Compliance Official. Subd. 3: Annual Registrations. Commencing with the year 1982, the registration of all rental dwellings registered for the previous year shall be renewed not later than the first day of August of each year. Subd.4: Transfers. Every new owner of a rental property, (whether as fee owner, contract purchaser, lessee of the entire dwelling, or otherwise) shall register before taking possession. % Subd.5: Registration License Fee. A registration fee, as may be established by resolution . of the City Council, shall be due on the first day of August of each year. A delinquency penalty of 4% of the license fee for each day of operation without a valid license shall be charged to operators of rental dwellings. Once issued a license is nontransferable and the licensee shall not be entitled to a refund on any license fee upon revocation or suspension; however, the licensee shall be entitled to a license fee refund pro-rated monthly, upon proof of transfer of legal control of ownership. In the case of new unlicensed dwellings, license fees shall be due upon the issuance of the certificate of occupancy; in the cases of licensing periods of less than one year, license fees shall be pro-rated by month. 207 · - ~ J ì Preliminary plan .osePh Recreation Center ......'T'........... , I -. //: "--;.-. RECREATION CENT · DY GROUP .; ø- .... // . -"""_ City of S1. Joseph ,// :':ì P.O. Box 668 /' I St. Joseph, Minnesota ~. _63-4 I ~...._ ... v I i ..:;:<' I , '.' < " .....!..~t...... ,...,......... ..- ",-...1..,/ MEMO DATE: July 9, 1992 TO: st. Joseph Lions Fred Honer, President FROM: Recreation Center study Group RE: Refund of Gambling Monev Donations Jim Brummer ~ 363·8304 DDS On July 2, the st. Joseph City Council confirmed that City Curt Cotton. ',... 363·7729 money will not be avallab 1e for support or a Recreatlon Center now. Although we have collected nearly $150,000.00 Fran Court ..7942 including your donation, we reluctantly concluded that we . "Wall\''' Honer cannot complete the job without city support. Accordingly, 363·8380 . we are beginning the process of returning donations and R \. bb h terminating study Group activity. ay nre S ac 363·8266 011' Le . kin order that our combined efforts over the past three years Ie sruc . 363-1595 produce some promise for the future, our plan includes Ideìia Loso. PhD retention of some of the Recreation Center Fund, a separate 363·7554 account in the City bank holdings. The money retained, Donald "Bud" Reber which is expected to exceed 20000.00:-W'ìll be aedlcated to 363-7585 e costs of a comprehensive professional community need LeoSadJo ~ survey and reliminary engineer/archiLoctural services prior 363·7659 ~ to construction of a community gathering place or e u ure. Duane Sorenson ere it will be bUl t, w a Wl c uded an w 0 Wl 363-8179 pay for it Wl e etermined by that community survey! The Rachel Stapleton retained start-up fund will also be a periodic reminder-to 363-7201 the City Council and the administration, that the community :\Iark Zimmer needs a place to re-create. 363-7747 Part of the start-up fund will include the interest which has accrued since your donation. During the solicitation process, some organizations wanted any possible returned donations to include interest. The complexity of state and federal income tax law, state gambling fund rules and the need to include interest payments to all donors, preclude compliance with individual organization desires. Refund of . your donation will not inc lu de interest. Our records indicate that you donated $ 16,900 fram your gamb ling account. The state Gambling Control Board has advised us of the procedures for re-depositìng. you- donation into your gambling account. The returned donation may only þ'Hr/8.rr h ,:~-. . ~ ~&) . T,rrRajkOWSki . 11 Seventh Avenue North' ~~~rrA~~! Ud. P.O. Box 1433 March 26, 2001 St. Cloud. MN 56302·1433 320-251-1055 d Ms. Ju yWeyrens Toll Free 800-445-9617 Clerk Administrator of the City of St. Joseph Fax 320-251-5896 .h ·25 -'-:ollegeAvenueNorth·- - - - .--- P.O. Box 668 St. Joseph,:MN 56374 rajhan@rajhan.com .h Re: Development Resolution www.ra¡an.com Our File No. 21037 Dear Judy: I've enclosed herewith a sample resolution setting forth some criteria to be considered by the City Council when addressing requests from developers to have the City install and . finance public improvements for a development, assessing those costs back to the .. property..· I am sending a copy of this proposal to Joe Bettendorf as well for his comments and suggestions. For now, this is put out there for purposes of discussion and consideration. After you receive feedback from the Council and any other sources, let me know if you would like to prepare a revised draft for passage. Either way, if the Council does adopt something, would you please send me a copy for my files. Thank rank J. Rajkowski .. yOU. ,ardon H. Hansmeier Very truly yours, rederick L. Grunke homas G. Jovanovich· . RAJKOWSKI HANSMEIER LTD. Jhn H. Scherer· jU; Ä. ~àJ!cowskî· ¿'1m F. Gra', Iil/iam J. Cdsnman C~c3rQ \'V 50calvarro mS/tnf HnCK #. ;"'ò((in Enclosure ,san M. :>ece - cc: Joe Bettendorf Anne D. 8artlshoiski ."audOIr Ink J. Ra¡kowski and Richard IN. Sobalvarro are admitted to prar:ric~ In Norrh Dakota. Gordon H. Hansrne.er in Norm Dakota a",! WisconsiI1. Paul A RA¡itowsxi in Wi5mnsm and WúJWn 1. GaJhman in South ~ic~::~., ·M~mber of American Board of Tñal Advocates. .Qualimd ACR Neutral - . c·· .... ß RESOLUTION ESTABLISIDNG POLICY FOR APPROVING CITY-FINANCED . IMPROVEMENTS FOR RESIDENTIAL DEVELOPMENTS WHEREAS, the City of St. Joseph periodically has parties request the City to install and finance the cost of public improvements for a residential development proposed by the party; WHEREAS, the City wishes to establish a policy to guide the City in considering such requests; and WHEREAS, the purpose of the policy is to assure that any City-financed projects are paid in their entirety by special assessments on the property which is subject to the improvements, and are paid in a timely manner. THEREFORE, the City Council 'for the City'of St. Joseph willcönsider requèsts of the City to install and finance public improvements for residential developments pursuant to the following guidelines: 1. All requests will be considered on a case-by-case basis. 2, In considering requests, the Council will look at the following factors: a. The financial strength of the developer. b. Any personal guarantees or additional security offered by the developer. c. The developer's history of successful developments in the City of St. Joseph or the St. Cloud Metropolitan area. . d. Whether or not the developer has a permanent presence in the St. Joseph area. e. The past success of other developments within the area of the proposed development or prior phases of the proposed development. f. The total cost of the proposed improvements to be financed by the City. g. Whether or not the financing of the proposed improvements will have any impact on the City's ability to borrow funds for other purposes. h. The strength of the current new home market as an indication for the foreseeable success of th,~ development. 1. Recommendations of the City Engineer, City Attorney and City Financial Advisor. J. Benefits to the City arising from the proposed development. k. Whether or not the improvements may be provided to the development in an efficient and cost-effective manner. 1. Whether or not the proposed development will have unreasonably adverse effects on the environment or the surrounding properties. This resolution was adopted by the City Council for the City of St. Joseph this _ day of ,2001. City Clerk Mayor . , ~ - . -."' '-. '.-.', ~~-- -~- Y.· _.. -;-~. ? c ,... ....SBi 1200 25th Avenue South, P.O. Box 1717. SI. Cloud. MN 56302-171 ï 320.229.4300 320.229.4301 FAX architecture . engineering . enuironmental transportation _ . April 19,2001 RE: St. Joseph, Minnesota Development Resolution SEHNo. A-STJOE 0101.00 14 Ms. Judy Weyrens City Administrator City of Saint Joseph 25 College A venue North P.O. Box 668 St. Joseph, MN 56374-0668 Dear Judy: I reviewed the proposed resolution provided by John Scherer and have several comments. In the title of the resolution, the word "approving" could be changed to "consideration of'. In addition, the following points could be added to paragraph 2: m. The relationship of the proposed assessments to the market value of the finished lots. . n. The proposed sale price of the lots, and the proposed housing mix. o. The amount of city cost, such as utility oversizing, necessary to make the project viable. This concludes my remarks. Please let me know what the final resolution looks like. Thanks. Sincerely, djg c: John Scherer, City Attorney Chad Carlson, City of St. Joseph \sehsc3\sccv\stjoe\corr\city dev res-Ldoc . Short Elljott Hendrickson Inc. . Offices located throughout the Upper Midwest .- Equal Opportunity ·Employè.r ~ help you plan, design, and adUeoe. . . tVI ......:....-- Infonnation submitted by Gary Here is the basic idea for the grant proposal. It is the high points to save time. The parts like population and numbers of past citations will be added. 1. Committee expanded to include 2 college students and a High School student representing those in the target group and a member of the sheriffs office. They would evaluate the project monthly and make changes as they see a need. They would also look at how to fund its continuation if it is successful. 2. full-time officer for 1 year only grant position to coordinate and do program, make the presentations, conduct investigations, etc.. 3. money for alcohol purchases at party houses, not businesses, and to pay investigative overtime. 4. video equipment and related alcohol related equipment. 5. Training program where the committee/officer makes training videos for businesses and holds training for businesses and community members of age who are holding parties to better identify fake id's and those underage. . . y ST. JOSEPH PARK BOARD St. Joseph, Minnesota 56374 . Minutes of meeting held 16 April 2001 Meeting called to order by Lonnie Abbott at 7:06 pm. Members present: Lonnie Abbott, Kyle Schneider, Bruce Berghorst, Marge Lesnick, John Walz, Jennifer Wirz Approval of Agenda: Motion by Lesnick, seconded by Wirz Approval of Minutes from 19 March 2001: (Berghorst, Lesnick) *Changed "phase 5" to "phase 6" under Chair Report Chair Report: We discussed getting together sometime to tour the parks and discuss our summer projects. There are few times that all board members are available, but we may try to do it on the day of the softball tournament. Old Business: Bruce brought quotes from Design Electric for the light on the sledding hill (with pole, timer, and photoelectric eye = $1375) and the campgrounds (replace box, poles, and wire out to 8 campsites = $5875 or use some existing equipment and wire 8 sites for $2970). We will get at least one more quote to compare. We briefly discussed the pros and cons of the two . campground options. The opinion of most board members was that it would be best to do the entire project well this time so we can avoid future problems. No vote was taken, as we are awaiting another bid. . Parks clean-up date is May 5. Lonnie has made arrangements with the volunteers from Resurrection Lutheran Church and with city Maintenance. May 19 will be the flower planting project (MN Street and Monument Park). New Business: Softball tournament is getting good publicity. It will be held May 5 and the Park Board will do a fundraiser at the event. We divided responsibilities for the food, and determined that Bruce and Lonnie will work at 11 am, and John and Jennifer at 3 pm. We will sell burgers, bratwursts, and chips. John reported that there are no new developments in the Healthy Community Partnership's meeting regarding the the city-wide trail and welcome center. Bruce and Kyle will be on a new committee to discuss these issues. They will be liaisons between the Park Board and this group. Summer projects will be discussed in greater detail at the next meeting. Liaison Report: At our next meeting we need to discuss some liability issues regarding the skating park. The City's insurance company will send a representative to our meeting for some guidance. (We also need to discuss the backstops at the softball fields, as they may not be up to code.) We may be able to get the CSB pool for the summer recreation program. Softball tournament sign-ups are looking good! Berghorst made the motion to adjourn (seconded by Wirz) at 9:09 pm. - - Next meeting: 21 May 2001 at 7:00 pm at City Hall Submitted by: Jennifer Wirz .. ÇI.TY·OFSl'..1OS~~~~. . .... ~~."'~~~~-:'~~----=-',>;;,'~~~"2"::,,,_."~ Mem.orandrnn To: The Honorable Mayor and City Council cc: Judy Weyrens, City Administrator From: Gary D. Will Jr., Chief of Police Date: 04/26/01 Re: 151 Quarter Crime Information The State of Minnesota has sent me the 1 st quarter crime statistical information for January through March. This is for reported crime and does not include calls for service (medicals, car unlocks, etc.) or traffic citations and crashes. Just some background information for you. . It only applies to the fIrst quarter of 200 1 and does change throughout the year. 24.13% of crime was reported on Sunday. 19.54% of crime was reported on Monday. 18.39% of crime was reported on Saturday. 13.79% of crime was reported on Friday. 9.19% of crime was reported on Wednesday. 8.04% of crime was reported on Tuesday. 6.89% of crime was reported on Thursday. Friday - Sunday accounted for 57.46% of all crimes. 39.08% of crime occurred between 8:00 p.m. and Midnight. 37.93% of crime occurred between Midnight and 4:00 a.m. 10.34% of crime occurred between Noon and 4:00 p.m. 6.89% of crime occurred between 8:00 a.m. and Noon. 3.44% of crime occurred between 4:00 a.m. and 8:00 a.m. 2.29% of crime occurred between 4:00 p.m. and 8:00 p.m. The hours between 8:00 p.m. and 4:00 a.m. is when 77.01% of all crimes occurred. ~. (!) - 1 .' ." .. r-Vr j . - Saint John's University . Simons Hall Collegeville, Minnesota 56321 The William E. & Virginia Clemens Chair Phone: 320/363-3048 Fax: 320/363-3298 in Economics and the Liberal Arts E-mail: dfinn@csbsju.edu Judy Weyrens April 27, 2001 Post Office Box 668 St. Joseph, MN 56374 Dear Judy: I write to you in my capacity as the Chair of the Central Minnesota Drafting Committee on Affordable Housing. As you know, our committee has been working hard since December. We now have ready a nearly-final draft of a common affordable housing policy for all five cities involved in this project. We have already made numerous improvements in the ordinance because of helpful feedback brought by the city representatives on our Committee. We on the Drafting Committee are now asking that by June 1st the cities (Planning Commissions and City Councils) propose back to the . Committee whatever amendments you think necessary. We would then deal with those amendments and get the final version of the ordinance back to the cities by the end of June. The purpose of this preliminary process is that in the end we are hoping that all five cities will be voting on exactly the same ordinance and that there won't later be changes by individual cities that would leave us with several different affordable housing policies. It is, then, our hope that the Planning Commissions would consider and vote on the ordinance during July and that the City Councils would do the same during August. Several people in city government have suggested that a five-city meeting on this ordinance would be helpful, especially after each city has a chance to talk it over (optimally at a joint meeting of the Planning Commission and City Council). Thus, we urge you to participate in this gathering from 7-9 p.m. on Wednesday, May 23. (A site will be announced later). I look forward to working with you in the coming weeks. This housing ordinance will not "solve" the affordable housing problem in our area, but it will move a significant number of families from permanent-renter status to home ownership, first in these entry level homes, and eventually in market rate homes in our communities. If! can be of any service whatever to you at any of your meetings, please let me know. I would be happy to attend. Sincerely, e..JL DUM Dan Finn T . , - - - . 1 DRAFT 15 2 1 Affordable Housing Ordinance 3 1.1 Authority. 4 This Affordable Housing Ordinance is enacted pursuant to the express statutory authority 5 conferred upon municipalities to enact a housing code (Minn. Stat.), to enact ordinances 6 pursuant to its police power (Minn. Stat.), to enact zoning ordinances in general (Minn. 7 Stat.), to enact zoning ordinances regulating or restricting the erection, construction, 8 reconstruction, alteration, repair or use of buildings, structures or land (Minn.), and 9 pursuant to any and all such other authority as may be applicable including but not 10 limited to the city's recognized authority to protect the general welfare of its citizens. 11 1.2 Findings 12 The City of declares that the provision of decent homes and a suitable living 13 environment is a priority of the highest order; this priority is consistent with state, 14 regional and national policies. Specifically, the City Council finds that: 15 A. Whereas, the goal of the City is to achieve a balanced community with housing 16 available for all citizens, there is a need to provide more affordable housing ; 17 B. The 20-year master plan developed under the leadership of the Joint Planing 18 District Board identifies a regional need for more affordable housing; . 19 C. Federal and state housing finance and subsidy programs are insufficient by 20 themselves to satisfy existing housing needs; 21 D. The City fmds that the need for more affordable housing is detrimental to the 22 public health, safety, welfare, and economic vitality; 23 E. It is a public purpose of the City to seek assistance and cooperation from the 24 private sector in making available an adequate supply of affordable housing; 25 F. Federal funds forthe construction of affordable housing are limited or no longer 26 available and state funds are limited; 27 G. In order to meet the city's share ofthe regional housing need the city included 28 policies within the general plan that address such a need for housing. (If the City 29 has this provision in their Compo Plan, or we can reference the Regional Plan) 30 H. The city is experiencing a significant rise in the demand for such housing on the 31 part of many residents whose incomes limit their housing options: citizens at or 32 approaching retirement, young adults early in their careers forming new 33 households, and service workers in both the public and private sectors; 34 1. It is in the interest of the City that the various types of housing be distributed 35 throughout all new development areas and not grouped by type in only some 36 sections of the City. ; 37 J. A comprehensive housing study of the city indicates a significant need for more 38 moderately priced housing, both owner occupied and rental: similar conditions in 39 neighboring cities indicate that the problem can not be addressed simply by 40 counting on other cities to provide the needed housing; 41 K. The production of moderately priced owner-occupied and rental housing is made .42 more difficult by the increasing cost of land, materials, and labor; 1 0412612001 . - - 43 L. An ongoing level of high demand for more expensive housing shifts the efforts of . 44 many developers and builders away from producing a more varied range of 45 housing stock; 46 M. The experience of builders and developers in the City indicates that, if land costs 47 can be reduced, houses and apartments of more modest specifications, with fewer 48 amenities, can be produced to be sold at a profit; 49 N. With proper incentives, the private sector is clearly best equipped and able to 50 produce the type of affordable housing currently needed in the City. 51 0, Although there is a need for more rental housing in the city, the types of 52 apartments available, current market conditions, and the positive effect on the 53 rental market caused by the production of more houses leads the City to begin its 54 efforts at alleviating the shortage of affordable housing by focusing on the 55 production of owner-occupied homes. 56 1.3 Policy. 57 The City of hereby declares it to be the public policy of the city to: 58 A. Implement the city's housing policy and its goal to provide the complete range of 59 housing choices for households of all incomes, ages, and family sizes; 60 B. Provide an adequate supply of affordable housing to meet existing and projected 61 needs of city residents and businesses; 62 C, Insure that affordably priced housing, both owner occupied and rental, is 63 distributed throughout all new development areas within the municipality; 64 D. Insure that residents and future generations have an adequate and affordable . 65 housing stock to enable them to reside within the city; 66 E, Require that all subdivisions above a minimum number of units include a required 67 proportion of affordably priced housing units for households of varying sizes; 68 F. Insure that private builders and developers producing affordable residential units 69 under this section of the housing code have a reasonable prospect of realizing a 70 profit on such units due to the density bonus provided in section 1-1'x, 71 1.4 Definitions. 72 For the purposes of this article, the following words and phrases shall have the meanings 73 respectively ascribed to them by this section: 74 A. "Affordable Housing Fund" means a financial reserve of the City arising from 75 payments made under this Affordable Housing Policy and designated for 76 furthering the availability of affordable housing in the City. 77 B. "Affordable residential unit" CARD) means a housing unit, which is offered for 78 sale to eligible persons in accord with the requirements of this section of the 79 housing code. 80 C. "Affordable housing" means that housing payments, including insurance and 81 property taxes, are approximately thirty percent of gross monthly target income, 82 adjusted for family size. 83 D. "Applicant" means any person, firm, partnership, association, joint venture, 84 corporation, or any other entity or combination of entities, and transferee of all or 85 part of the land at one location,: . 2 04(26/200 I ..w , r :- - ~ .86 1. Submits for approval a preliminary plat of subdivision (or a proposal for 87 zoning change in anticipation of such an approval) with at least the minimum 88 number of dwelling units for applicability at one location in one or more 89 subdivisions, regardless of whether any part of the land has been transferred to 90 another party; 91 2. Submits plan of housing development for any type of site review or 92 development approval required by law, which plan includes construction or 93 development of at least the minimum number of dwelling units for 94 applicability at one location. 95 3. With respect to all land in zones not subject to subdivision approval or site plan 96 review, applies for a building pennit in a development with at least the 97 minimum number of dwelling units for applicability at one location. 98 99 In determining whether a development contains at least the minimum number 100 of dwelling units for applicability for the purpose of applying this Affordable 101 Housing Policy, all land at one location within the City available for building 102 development under common ownership or control by an applicant, including 103 land owned or controlled by separate corporations in which any stockholder or 104 family of the stockholder owns 10 percent or more of the stock, must be 105 included. 106 An applicant may not avoid this Affordable Housing Policy by submitting 107 piecemeal applications or approval requests for subdivision plats, site or .108 development plans or building pennits. Any applicant may submit a 109 preliminary plat or subdivision for approval, site or development plans for 110 approval, record plat or request for building permits for less than at least the 111 minimum number of dwelling units for applicability at any time, but the 112 applicant must agree in writing that upon the next such application or request 113 the applicant will comply with this Affordable Housing Policy when the total 114 number of dwelling units at one location has reached at least the minimum 115 number of dwelling units for applicability. 116 E. "At one Location" means all adjacent land of the applicant if; 117 1. the property lines are contiguous or nearly contiguous at any point; or 118 2. the property lines are separated only by a public or private street, road, 119 highway or utility right-of-way or other public or private right of way at any 120 point; or 121 3. the property lines are separated only by other land of the applicant which is 122 not subject to this Affordable Housing Policy at the time of any pennit, site 123 plan, development or subdivision application by the applicant. 124 E. "Available for Building Development" means all land that is owned by or under 125 contract to the applicant and is already subdivided or is ready to be subdivided for 126 construction or development. 127 F. "Capital Gains" means the difference between the price of an ARU at the time of 128 resale and the maximum price of that ARU. 129 G. "Capital Improvement" means an improvement to an ARU that goes beyond .130 ordinary maintenance, repair or replacement. Any disputes concerning whether an 3 04/26/200 I .. 131 expenditure qualifies as a capital improvement will be decided in accord with . 132 policy established by the Panel and applied by the Service Provider. 133 H. "Central Minnesota Panel on Affordable Housing" means the regional 134 committee created by the Central Minnesota Joint Powers Board to develop and 135 approve the ancillary policies necessary for the implementation of this Affordable 136 Housing Ordinance. 137 I. "Consumer Price Index" means the published version of the Consumer Price 138 Index for all Urban Consumers of the US Department of Labor for the ????? area, 139 or any similar index designated by the Panel. 140 J. "Control Period" means the time an ARU is subject to either resale price 141 controls or maximum rent limits, as provided in Section xx-x. 142 K. "Date of Original Sale" means the date of settlement for the purchase of an 143 ARU. 144 L. "Density bonus" means an increase in the number of residential units allowed in 145 a development above the maximum number of units permitted pursuant to 146 existing general plan, applicable specific plan and zoning designations. See 147 section x-xx for a description. Density bonus units may be constructed only in 148 the development where the units of affordable housing are located. 149 M. "Development" refers tö all of an applicant's subdivisions or part of subdivisions 150 in one location, including all stages of construction and development of those 151 subdivisions over time. 152 N. "Eligible person" means a person or household whose income qualifies the 153 person or household to participate in the ARU program and who holds a valid . 154 certificate of eligibility from the Panel. 155 O. "In Lieu Payment" means a fee paid as an alternative to the provision of 156 affordable units or in the absence of the provision of such units. See Section X- 157 XX for a description. 158 P. "Resale Control" means a mechanism by which ARUs will be maintained in the 159 low and moderate income housing stock over time. 160 R. "Maximum price" means the maximum price for which an ARU can be sold 161 during the control period, as determined by policy of the Panel. See Section X- 162 XX for a definition. 163 U. "Minimum number of dwelling units for applicability" means the number of 164 units in a subdivision that renders the subdivision large enough to fall under the 165 requirements of this Affordable Housing Policy. See Section 1-15. 166 V. "Owner-occupied ARU" means a affordable housing unit created under the 167 requirements of this Affordable Housing Policy for sale to the occupant. An 168 owner-occupied ARU must be occupied by the owner at all times as the owner's 169 principal residence and may not be rented out or sold by means of contract for 170 deed prior to an ultimate sale and transfer of title to a new owner. 171 W. "Panel" means the Central Minnesota Panel on Affordable Housing, as created to 172 oversee this Affordable Housing Policy in the regional Joint Powers Board. See 173 Section X-XX for a description. 174 X. "Priority Marketing Period" means the 90-day period during which an ARU 175 must be offered for sale or rent exclusively to eligible persons. The priority . 4 04/26/200 I ·" , . - A .176 marketing period begins when the Service Provider receives written notice of the 177 immediate availability of the ARU for sale or rent. 178 Y. "Service Provider" means the organization designated by the Panel to issue 179 certificates of eligibility to qualifying persons, issue certificates of maximum 180 price and rent to applicants, and administer all ancillary policies and receive all 181 monetary payments related to this Affordable Housing Policy. 182 1.5 Summary of the Affordable Housing Policy . 183 The basic requirements of this Affordable Housing Policy, explained in more detail in 184 subsequent sections below, are as follows: 185 A. Applicants proposing to owner-occupied construct residential units in the city 186 must ensure that a miI1imum of 15% of the total number of units constructed 187 (including in the total any additional units allowed under the density bonus) are 188 affordable housing units (ARUs). 189 B. All ARUs must be sold to an eligible person for no more than the maximum price. 190 C. If elements of the design, construction, or amenity package of the ARUs in a 191 development lessen the ability of eligible persons to afford the ARUs, theses 192 elements may, in accord with the policy of the Panel, be restricted in order to 193 reduce excessive mandatory homeowner fees or other costs that reduce the 194 affordability of the ARUs. 195 D. In return, the applicant is entitled to up to a 20% density bonus 196 E. During the control period, extending 20 years from the date of original sale, .197 restrictions on resale shall be in effect. 198 1.6 Applicability. 199 A. The minimum number of owner-occupied dwelling units in a development that 200 renders the development large enough for this Affordable Housing Policy to apply 201 shall be 7 units. 202 B. Residential developments of 6 or fewer units are not bound by the provisions of 203 this Affordable Housing Policy. 204 C. Residential developments of 7-20 units qualify, at the applicant's discretion, for 205 the option of a payment in-lieu of the construction of affordable residential units. 206 See Section X-XX 207 D. This Affordable Housing Policy will not apply to any development for which a 208 plat has received preliminary approval from the City prior to the date this 209 Affordable Housing Policy first goes into effect. , 210 1.7 City Responsibilities. 211 The City shall: 212 A. Administer and enforce all planning and land-use ordinances that apply to 213 development requests that are subject to the Affordable Housing Ordinance. 214 B. Review submittals for zoning compliance with this Affordable Housing Ordinance. 215 C. Evaluate density bonuses, code variances, fee waivers, and other development 216 incentives in the development review process as set forth in this section. .217 D. Where applicable, invoke sanctions for noncompliance with this Affordable 218 Housing Policy at the request of the City . 5 04/26/200 I .. . 219 1.8 Affordable Housing Standards . 220 A. Design and Development Guidelines 221 a. The City will consider more flexible development and design standards for 222 the development of affordable residential units. Specifically Section XX of 223 the City's Municipal Code require affordable housing projects which are 224 requesting density increases and/or development standards modifications 225 to be processed through a Planned Unit Development application. (This 226 will vary by city.) 227 b. The development must meet all applicable building and housing codes and 228 the design of the affordable residential units must be architecturally 229 compatible with the market rate units in the subdivision. 230 c. Affordable residential units must also comply with more detailed 231 standards as determined by the Panel. 232 B, Location of Affordable Units 233 a. ARUs must be built within the same development as the market-rate units. 234 The City encourages ARUs being dispersed throughout the development. 235 C. Timing of Development 236 a. The ARUs required in a development shall be constructed at generally the 237 same time as the market-rate units. In exceptional cases, an alternative 238 schedule for development of affordable units may be agreed upon by both 239 the City and the applicant. 240 1.9 Requirement to Build ARUs; Recording of Covenants . 241 A. The City must not give preliminary or final approval to a plat in any development 242 in which ARUs are required until the applicant submits a copy of a valid ARU 243 Certificate, issued by the Service Provider, which applies to the entire 244 development. 245 B. The City must not issue a building permit in any development in which ARUs are 246 required until the applicant submits along with the application for the permit a 247 copy of a valid ARU Certificate, issued by the Service Provider, which applies to 248 the entire development, even if the particular units for which building permit are 249 being requested are not themselves ARUs. 250 C. In applying for City approval of any development in which ARUs are required, 251 the applicant must identify the number, type, location and plan for staging 252 construction of all ARUs and such other information as the City requires to 253 determine the applicant's compliance with this Affordable Housing Policy and 254 must be in compliance with any applicable land use plan, subdivision plan or site 255 plan. 256 D. Recording of covenants. The applicant must execute and record as part of the 257 deed such covenants as are formulated by the Panel to assure that the restrictions 258 of this Affordable Housing Policy run with the land for the entire control period 259 and that the covenants will bind the applicant, any assignee, mortgage, or buyer 260 and all other parties that receive title to the property, These covenants must be 261 senior to all instruments securing permanent fmancing and are required under this 262 Affordable Housing Policy during the control period. . 6 04/26/200 I / ... . - . .263 1.10 Nondiscrimination 264 A. The method of selecting tenants or owners of affordable residential units approved 265 by special exemption shall not discriminate on the basis of age, gender, race, 266 creed, color, national origin, ancestry, marital status, mental retardation, physical 267 disability (including, but not limited to, blindness or deafness), place of residency, 268 number of children, or veterans status. 269 1.11 Preservation of Affordability; Resale; the Còntrol Period; 270 Maximum Price 271 A. The Control Period. The control period for ARUs shall be 20 years, during which 272 time, with the exception of foreclosure proceedings, the owner faces restrictions 273 on resale: 274 a. During the fIrst 10 years of the life of the unit (i.e., 10 years after the date 275 of original sale), any ARU constructed or offered for sale under this 276 Affordable Housing Policy cannot be sold for more than the maximum 277 price and must be offered during the priority marketing period only to 278 eligible persons. 279 b. The fIrst time any ARU is sold during the second 10 years of the life of the 280 unit, the ARU can be sold at any price but the seller is required to remit 281 50% of the capital gains on the sale of the unit to the Service Provider for 282 the City's affordable housing fund. Following this sale, there will be not .283 further restrictions on resale. 284 c. If any ARU is not sold during the second 10 years of life of the unit, any 285 later sale of the unit can occur without restrictions under this Affordable 286 Housing Policy. 287 B. Prior to offering an ARU for resale, the owner must infonn the Service Provider 288 of the intent to sell, submit documentation concerning the original sale price of 289 the house and the cost of any capital improvements made subsequently, and 290 request a calculation of the maximum price at which the ARU can be offered for 291 sale, which the Service Provider will do in accord with the policies of the Panel. 292 C. The maximum price of for any ARU constructed or offered for sale under this 293 Affordable Housing Policy shall be the original selling price plus: 294 a. A percentage of the unit's original selling price equal to the increase in the 295 cost of living since the unit was first sold, as determined by the Consumer 296 Price Index, plus 297 b. The fair market value of any improvements made to the unit between the 298 date of original sale and the date of resale; and 299 c. A reasonable sales commission if the unit is not sold during the priority 300 marketing period to an eligible person 301 d. The maximum resale price of an ARU may be reduced if the physical 302 condition of the unit reflects abnonnal wear and tear because of neglect, 303 abuse or insufficient maintenance. Any personal property sold in 304 connection with the resale of an ARU must be sold at its fair market value. 305 D. Foreclosure or other court-ordered sales. . 7 04/26/200 I .. . 306 1. If an ARU is sold through a foreclosure or other court-ordered sale, a payment . 307 must be made to the Service Provider for the City affordable housing fund in 308 accord with the policy of the Panel. 309 1.12 Pre-submission Conference; Certification. 310 A. Prior to the submittal to the City of any proposal for approval of a residential 311 development subject to this Affordable Housing Policy, a pre-submission 312 conference with the Service Provider is required. 313 a. Employing the applicant's plan for the development and the formulas for 314 maximum prices developed by the Panel, the Service Provider will 315 determine the required number of ARUs in the development and the 316 maximum price for each ARU. 317 b. The Service Provider will share with the applicant any recommendations 318 for the development and will send a copy of these recommendations to the 319 City. 320 c. The Service Provider will issue to the applicant a Certificate indicating the 321 number of ARUs to be constructed and the maximum price. 322 d. The applicant must submit to the City the Certificate and a copy of the 323 recommendations prior to the approval of the development plan, 324 B. In addition to this Affordable Housing Policy, the applicant must also comply 325 with the other parts of the City's housing ordinance and must follow all other 326 procedures for approval of proposed developments. 327 1.13 In-Lieu Payments . 328 An applicant will make an in-lieu payment for each ARU required under this Affordable 329 Housing Policy that the applicant does not construct in either of the following situations: 330 A. An applicant who has proposed a development containing more than the 331 minimum number of units for applicability of this ordinance but fewer than 20 332 units has the option of not building any or all of the required ARUs but must 333 make an in-lieu payment for each required ARU not built. 334 B. The City may require in-lieu payments instead of construction in developments 335 with more than 20 units if it judges that the area surrounding the proposed 336 development already has a disproportionate number of affordable units of housing 337 and that the city's interest in creating mixed neighborhoods would be better 338 served by the payments for use elsewhere than the additional ARUs in this 339 location. 340 C. The in-lieu payment must be equal to that determined in the policy on in-lieu 341 payments set by the Panel. 342 1.14 The Affordable Housing Fund 343 All monetary payments related to this Affordable Housing Policy will go into the City's 344 Affordable Housing Fund. 345 A. All such payments generated within the City will be disbursed only for the 346 purposes of furthering the availability of affordable housing in accord with City 347 policy for the Affordable Housing Fund. . 8 04/26/200 I ,.. . - . .348 B. The Service Provider will receive all such payments in the name of the City and 349 will, as the City decides, 350 a. disburse the funds in accord with city policies for them and/or 351 b. annually remit to the City the appropriate balance of funds 352 C. Each year by February 1 st, the City will send a report to the Panel and the Service 353 Provider describing the use during the previous calendar year of any funds 354 remitted to the City :trom the Service Provider in accord with this Affordable 355 Hosing Policy. 356 D. Each year, by March 1 st, the Service Provider will send a report to the Panel and 357 the City describing the collection and use of all funds during the previous 358 calendar year by the Serviee Provider under this Affordable Housing Policy, and 359 will include the use of any funds remitted to any of the cities represented on the 360 Panel. 361 1.15 The Central Minnesota Panel on Affordable Housing 362 A. The City hereby delegates to the Central Minnesota Panel on Affordable Housing 363 . the responsibility to: 364 b. Establish and periodically update standards for the income levels required 365 of persons or households who wish to be certified as eligible to either buy 366 or rent an ARU under this ordinance. 367 c. Establish and periodically update the definition of the maximum price of 368 ARUs of various types. .369 d. Establish the size of each in-lieu payment allowed under this Policy. 370 e. Secure the services and monitor the performance of the Service Provider 371 that implements the policies of the panel. 372 f. Apply for and oversee grants in support of the aims of this Affordable 373 Housing Policy. 374 g. In consultation with the service provider, establish the policies for a 375 system of assessing and certifying the income eligibility of prospective 376 buyers and renters. 377 h. In consultation with the service provider, establish the policies for 378 educating eligible persons about housing finances, informing them of 379 available ARUs and coordinating their participation in the ARU program. 380 B. The representative of the City who sits as a member of the Central Minnesota 381 Affordable Housing Panel shall keep the City informed of issues of the Panel and 382 the Panel informed about concerns of the City. 383 1.16 The Service Provider 384 A. The agency acting as the Service Provider shall implement the policies of the 385 Central Minnesota Affordable Housing Panel to: 386 a. Work with applicants planning a development to infonn and certify them 387 concerning the number of ARUs required and the maximum price of each. 388 b. Assess the incomes of persons or households wishing to be certified as 389 income eligible and issue a certificate of eligibility to those who qualify. .390 c. Coordinate the participation of eligible persons in the purchasing of 391 ARUs. 9 04/26/2001 ." . 392 d. Upon request from an owner of an ARU, establish the specific maximum · 393 price of that ARU prior to its resale at any time during the control period. 394 e. Establish and monitor the priority-marketing period for the sale or re-sale 395 of ARUs. 396 f. Monitor compliance of applicants and eligible persons with the 397 requirements established under this affordable housing policy. 398 B, If an applicant judges that a decision of the Service Provider conflicts with this 399 Affordable Housing Policy or with the policies of the Panel, an appeal may be 400 made to the Panel. 401 1.17 Alternatives to Building ARUs 402 A. In exceptional cases, instead of building the required number of ARUs in a 403 particular development, an applicant may offer to the City: 404 a. to build significantly more ARUs than what is required in this ordinance in 405 the same or an adjoining planning area that is suitable in size, location, 406 and physical condition 407 b. to contribute to the city's affordable housing fund an amount that will 408 produce significantly more ARUs. 409 c. to combine these alternatives in a way that will result in building 410 significantly more ARUs. 411 B. However, the applicant is allowed this alternative only if the City finds that 412 a. The project or subdivision originally proposed by the applicant, 413 and individual package of resident services and facilities · 414 provided to all households would cost the occupants of the ARUs 415 so much that it is likely to make the ARUs effectively 416 unaffordable by eligible households, and 417 b. The project or subdivision originally proposed by the applicant, 418 and individual package of resident services and facilities 419 provided to all households would cost the occupants of the ARUs 420 so much that it is likely to make the ARUs effectively 421 unaffordable by eligible households, and 422 c. The offer made by an applicant under subsection (AI) will 423 achieve significantly more ARUs; and 424 d. These public benefits outweigh the benefit of constructing ARUs 425 in each subdivision throughout the City, and acceptance of the 426 applicant's offer will achieve the object of providing a broad 427 range of housing opportunities throughout the City. 428 C. The procedures for considering and implementing alternative offers in accord with 429 this ordinance must be established by City resolution. 430 1.18 Waivers and Alternative Methods of Implementation. 431 A. Any applicant who is subject to and complying with ARU requirements by 432 construction of required affordable units may request waivers from and alternate 433 methods to implement planning and land use policies or interpretations of policies 434 by the city which are not set forth in the code. · 10 04/26/200 I .- . ~ . . .435 B. A request for a waiver may be approved by the City if each of the following 436 requirements are met: 437 a. The proposed waiver will make the housing more affordable. The 438 developer must show how real costs will be reduced and how the 439 savings will be passed on to ARU homebuyers or renters. 440 b. The proposed waiver does not compromise health, safety or welfare as 441 detennined by the city. 442 c. Vehicular and pedestrian circulation, stonn drainage and utilities are 443 provided for adequately. 444 d. Such alternate methodes) does not conflict with the requirements of any 445 law or regulation of the state of Minnesota or the federal government. 446 e. Costs to the city for maintaining the alternate method are not 447 disproportionately greater than those of any nonnally required 448 methods. 449 1.19 Enforcement and Compliance 450 A. All final development approvals shall have conditions attached that will assure 451 compliance with the above provisions. Such conditions will specifY 452 a. the number of affordable residential units and maximum prices; 453 b. that during the priority marketing period, builders may sell these units 454 only to persons certified as income eligible by the Service Provider; 455 c. resale control mechanisms; .456 d. any requirement for dispersal of affordable units, density bonuses and 457 reduced zoning requirement. 458 B. The city shall impose any of the following sanctions if a property owner fails to 459 comply with the tenns of this ordinance, depending upon which is deemed most 460 effective and appropriate considering the nature of the noncompliance: 461 a. Withholding of the recording of plats or plans; 462 b. Withholding of building permits; 463 c. Issuing stop work orders; 464 d. Revoking building pennits; or 465 e. Withholding or revoking certificates of occupancy. 466 1.20 Amendments to this Affordable Housing Policy 467 The City retains ultimate authority over this Affordable Housing Policy and has the right 468 to alter it by decision of the city council in accord with relevant law. At the same time, 469 because this policy is built on cooperation of various cities in the Central Minnesota 470 region, no amendment will be made without: 471 d. prior consultation with the Panel on the proposed amendment, and 472 e. a 30-day notice to the other cities participating in the Panel prior to any 473 vote to adopt a proposed amendment, and 474 f. subsequent to adoption of any amendment, a 60-day notification to the 475 other cities participating in the Panel prior to the effective date of any 476 amendment. - - 11 04/26/200 I .- . . .. « . Some Questions About the Affordable Housing Ordinance Question: Why are the cities of Sartell, Sauk Rapids, Saint Cloud, Saint Joseph, and Waite Park addressing affordable housing? Answer: The easiest way to explain the affordable housing problem is to think in terms of individual jobs and wages. Wages over the past several . decades have risen, but the price of a home (whether a mortgage or an apartment rent) has risen much faster. As a result, people holding any particular job today can be working just as hard as someone did in that job 30 years ago but cannot afford the same house or apartment as that job used to pay for. The central goal of the ordinance is to move families from permanent renter status into affordable homeownership, and eventually into market-rate homes. Question: Why aren't some cities expected to do more than other cities, based on what's already happened? Answer: Each of the cities finds reason to believe it has done "its share" or even more. Some have a larger stock of older, less expensive homes. Some have built more low-cost houses in recent years than others have. Some have deliberately declined to encourage the creation of low-wage jobs while others have encouraged that form of economic . development. It's unlikely that we'll ever agree on who's done their fair share in the past and who hasn't. This policy looks forward. The question is "How shall we grow into the future?" We can agree on a common approach to shaping the kind of communities we are becoming. None of the 5 cities wants to require that their young people graduating from high school and just starting families have to move out of the city because of a lack of affordable homes. Question: What is the definition of "affordable" housing? Answer: Housing is termed "affordable" if it takes up no more than 30% of a family's income. Today there are lots of hard working families that spend 40% or even 50% of their income to get adequate shelter. A very "tight" housing market worsens this problem. For example, the recent housing study of the five cities found an apartment vacancy rate of 3/10 of 1%, far below the more usual 5%. Question: What does the proposed Affordable Housing Policy do? Answer: The proposed Mfordable Housing Policy will require that new owner- occupied housing developments include 15% "affordable" residential units ("ARUs" as they are called). In retum builders will be allowed up to a 20% density bonus, so they can put more units on the same number of acres. Question: Does the Policy apply to every new development? - Answer: No. The Policy will not apply to developments with fewer than 7 units - or to rental developments. Developments with 7 to 20 owner-occupied units have the option of not building the ARUs but instead making an Page 1 04/26/2001 ... . , "in lieu" payment to the city's affordable housing fund for each ARU . not constructed. Question: Why 15%? Answer: 15% isn't a magic number, but it is a prudent measure of what we can do in our current situation. If builders produce only 5 or 10% ARUs, there would be very little impact on the need. A higher proportion, such as 20 or 25% might sound like it would produce more homes, but this becomes a hardship for builders and threatens the political will to make this change. Cities and counties around the nation have found 15% to be the best figure. Question: Why aren't rental units included in this policy? Answer: There are several reasons why rental housing is not included in the policy, although that may change over the coming years. First, some of the cities have had difficulty finding builders willing to construct market-rate apartments; to add an ARU requirement to rental developments would further discourage this needed addition. Second, . the recent 5-city housing study found that the greatest rental need is for market-rate apartments, which if built would free up less expensive apartments now held by people who would prefer and can afford a somewhat nicer home. Third, any families helped by the proposed ordinance to move from permanent renter status to homeownership will leave behind an apartment vacancy. The Drafting . Committee urges the cities to continue to study the rental market and actively consider adding rental units to the Affordable Housing Policy in the future. Question: How many affordable homes will this ordinance produce in the 5-city area? Answer: This will depend on how many homes are built overall, and that depends on the market. Based on the last five years of experience, the 15% rule would produce approximately 80 new affordable houses each year in the five-city area. This annual contribution may look fairly small. But over a 1 a-year period, 800 houses are significant, as are the 800 apartment vacancies left behind. Question: And what about re-sales? Answer: If, during their first 10 years in an ARU, perhaps half of these 800 families move out of their affordable house and into a market-rate house, we are actually talking about closer to 1200 families assisted intohomeownership over a decade. It doesn't solve the problem completely but it is a significant step. Question: Who gets to buy these homes? Answer: The purpose of the Affordable Housing Policy is to help hard working families who cannot afford a home to move into one. Thus there will be maximum income guidelines. Because interest rates and construction costs affect affordability, these income guidelines may - change over time. For example, if interest rates rise significantly, the ~ Page 2 04/26/2001 < , . . . . . families we can help stretch to buy an ARU will have to have somewhat higher incomes that when interest rates are low. Question: Do these people deserve our help? Answer: This policy is aimed at hard-working families. It's clear that many in our culture overspend on "toys" such as snowmobiles, ATVs, boats, etc. This policy does not set out to force people to change their values, but the required educational component, perhaps preceding an actual purchase of a house 2 years or more, will help. It is designed to help families re-evaluate their expenditures, become more realistic about the lifestyle that best serves the family's long- term economic interests, and prepare for purchasing an ARU. Question: Do homeowners get any additional help? Answer: Buyers of these "affordable residential units" (ARUs) will also be qualifying for financial help through a variety of programs not directly related to this ordinance. Local organizations are applying for a major grant of $5-10 million to support this effort. Included will be education for prospective homeowners (on finance, credit worthiness, home maintenance needs, etc) as well as employer programs for payroll withdrawal (to build up down payments) and, hopefully, some matching funds from employers. Question: Are there any restrictions on the owners of new affordable houses? . Answer: There will be covenants to ensure a quality neighborhood, as with many new developments, but the main restriction concerns re-selling an ARU during the first 20 years of the life of the house. During the first 10 years, the owner can sell it only for a "maximum price": the original price·plus an allowance for inflation plus the fair market value of any improvements made to the home. When the house is between 11 and 20 years old it can be sold at the "market price," but 50% of the capital gains on the house (the increase in price above inflation and improvements) will go into the city's affordable housing fund. Question: What will happen to the money? Answer: Money received from the 50% sharing of capital gains or from "in lieu" payments will go into each city's affordable housing fund, not into general revenues. Part of that money will be needed for administration of this policy (so it won't be a drain on city resources), with the rest going to support affordable housing priorities as decided by the city council. Question: How will these re-sale restrictions be enforced? Answer: The re-sale restrictions will be written into the deed for each ARU. When an owner goes to sell the house during the first 20 years, the title search will alert all involved that the owner must first obtain evidence from the Service Provider that all restrictions are being respected. Page 3 04/26/2001 . . .. . . Question: Why don't we have fewer restrictions on the first buyer? . Answer: The reason the ARUs have restrictions on them is so that benefits of an affordable home can be offered not just to the first owners but also to subsequent owners, usually younger families who come along later. Eliminating re-sale restrictions would mean that whenever the first owners moved out, the home would rise to market value and would no longer be affordable. Question: Why don't we have more restrictions on resale so that we can help more families than just the first one or two? JJ Answer: If restrictions are too great, there won't be enough incentive for the first owner of an ARU to make the original investment and attend to the necessary upkeep of the home. As homes age, they need greater investment and for that reason the restrictions get weaker as the house gets older. Question: Won't these restrictions on resale leave the purchaser of an AR U without proper incentive to purchase the house or keep it up later on? Answer: Estimates are that these homes will appreciate at approximately 5% per year, with 3% being due to the general consumer price index. If so, a family can move out of one of these homes after, say, six years and have nearly $24,000 accrued (including the equity built up in their mortgage). That would be a sizeable down payment for a market rate home. The advantage of this affordable housing ordinance is that . it provides both proper incentives for the rust owner, who can then move on the market-rate housing, as well as an affordable home and good incentives for subsequent owners too. Question: How would a builder know what will qualifY as an ARU? Answer: Builders will know early in the planning stage what will be the "maximum price" for which they can sell each of their ARU s. This will be based upon a formula; the maximum price depends on the various features the builder wishes to put into these homes. Question: How does this Affordable Housing Policy get administered? Answer: All the usual planning and zoning-related issues for developments will be handled just like today: with city planning commissions and city councils having to approve development plans. Most of the cities anticipate the use of PUDs for this purpose. The issues related to the affordable housing policy will be overseen by the Central Minnesota Panel on Affordable Housing. Question: What is the Central Minnesota Panel on Affordable Housing? Answer: It will be a 5-city committee with a representative from each city. The complete membership has not yet been worked out, but it will probably include a builder, a representative of the Service Provider, and a citizen representative. - Question: What responsibilities will the Panel have? Answer: The Panel will set the formula for maximum prices (based on the - costs of construction and financing) and will set the income limits for Page 4 04/26/2001 -, ~ " . . . . those who buy these homes. Both of these will have to be updated periodically, probably every 6 months or so. The Panel will also determine the various particular procedures needed to implement the ordinance. Question: Who will implement these policies? Answer: The Ordinance identifies "the Service Provider," an organization to be chosen by the Panel. At this point, the Drafting Committee has asked the Central Minnesota Housing Partnership, a highly respected local non-profit organization, to take on this role. The Housing Partnership would work closely with prospective home buyers, to provide education on credit-worthiness, the financing options available, and the responsibilities of owning home. It would also certify households as income-eligible and would apply the formulas to tell each builder the maximum price he will face for the ARU s he plans to build (based on the size and type of unit he projects). It will also receive evidence of compliance: For example, in the end, for each ARU sold, the builder submits a bill of sale (to demonstrate the maximum price) and the certificate of income eligibility of the buyer. The Housing Partnership will also collect all monies due to the city ("in lieu" payments and any 50% capital gains payments) and either turn the funds over to the city once per year or use the funds for affordable housing in accord with the city's guidelines. . Question: Who will pay for the cost of administration? Answer: At the start, the Service Provider will depend on grant money to provide the needed resources. Central Minnesota seems to be the first place in the nation where a group of cities is cooperating on a common affordable housing policy. 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U .....:¡ U .~ <;::; <!).... ~ (1) 0.. 00 1! 00 o~ ¡..., ~ (1)<1)000 _ <!)0<1)00<!) 0 <!)~ _ '" "0 (J) ~ <!).- 00 'õ' 00 ,.ç-. ~ 00 0 '0' 00'0' ,,¡..., (1) ~:Q U :.ë 'S ~ 2 o~ ...c I... (1)1-0<1)- ~ (1)0....<1).... -. ...c '-';:J '>0" ;:J ~ .....:¡~ E- ~ c.::::o........:¡ ~ c.::::NO"'.....:¡~ E-B~~ ~(1)~0" '" :; "" . Alternatives for Disposal of City Annex, 21_1st Avenue NW 1. Auction I contacted Frank Imholte, Black Diamond Auctioneers who detailed the process as follows: The City is responsible for paying the advertising costs, which will be approximately $ 500.00. If the property sells and closes, the advertising cost is paid for by Frank Imholte. If the property is not sold, the City is only out the $ 500 for advertising. The auction would be advertised with a buyers premium. That means that the buy pays an additional ten percent of their bid price. The City would have no costs if the property sells and closes. If the Council agreed to auction the property it could be advertised for an early June auction with closing the end of June. The City retains the right to reject the bids. If the bids are rejected the City is out $ 500 for the advertising and 30 days. 2. List with Realtor The City could list the property with a realtor for a term to be determined by the Council. The realtor would charge a commission on the sale, typically around 6%. The cost to the . City would be the commission. 3. Sealed Bids The City could advertise for sealed bids, reserving the right to accept or reject any or all bids. The cost to the City would be advertising. The downside to this option is without doing extensive advertising, your market will be relatively small 4. City Serve as Realtor The City could try and sell the property without the use of a realtor. While the City would save the commission cost, the project may take longer to sell and the City could be owing that property and house for the coming winter. 17 May 2001 Bills Payable Page 1 Thu 6,47 PM City of St. Joseph . May 17, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 29763 AUTO VALUE PARTS STORES - WEST 25.87 light kit, water wagon Street Maintanence 101 29763 AUTO VALUE PARTS STORES - WEST 26.18 repair parts Street Maintanence 101 29763 AUTO VALUE PARTS STORES - WEST 6.05 repair parts Park Areas 101 29764 BRANNAN LOCKSMITH 29.19 keys, compost area Waste Collection 603 29764 BRANNAN LOCKSMITH 28.93 padlock,keys compost area Waste Collection 603 29765 BROWNING-FERRIS INDUSTRIES 49.17 refuse, parks Park Areas 101 29766 CENTRAL SERVICE, DIV ALL CARE 136.80 repair 94 squad Automotive Services 101 29766 CENTRAL SERVICE, DIV ALL CARE 38.34 tow 2000, tire Automotive Services 101 29766 CENTRAL SERVICE, DIV ALL CARE 38.34 tow, saturn, potential sz Automotive Services 101 29767 CITY OF PAYNESVILLE 25.00 dues, 2001 Council 101 29768 CITY OF ST. CLOUD 9,785.89 sewer rental charges Sewage Treatment Plant 602 29769 DANKO EMERGENCY EQUIPMENT, CO 206.38 2 pair bunker boots Fire Fighting 105 29770 DICK'S GLASS & FRAME SHOP 43.00 replace glass City Hall 101 29771 EAST SIDE OIL COMPANY 40.00 oil recycling Maint Shop 101 29772 HAWKINS WATER TREATMENT GROUP 12.00 water tests Administration and General 601 29772 HAWKINS WATER TREATMENT GROUP 136.00 Sewer tests Sewage Treatment Plant 602 29773 ICKLER BEARING & MACHINE 5.33 repair supplies Park Areas 101 29774 J. P. COOKIE COMPANY 37.22 dog license Animal Control 101 29775 JOE PFANNENSTEIN SIGNS 195.00 signs, compos t , parking Waste Collection 603 29776 K.E.E.P.R.S. INC 120.24 uniforms, young Crime Control & Investigation 101 29776 K.E.E.P.R.S. INC 271.85 giIIe lights, speaker brkt Automotive Services 101 -. 29777 KLN DISTRIBUTING 42.50 service computer Salaries & Adminstrative 101 29778 MACQUEEN EQUIPMENT 887.48 brooms Street Cleaning 101 - 29779 MCFOA 35.00 dues Salaries & Adminstrative 101 29780 MENARDS 73.24 blades, bits Maint Shop 101 29781 METRO PLUMBING & HEATING 55.00 bathroom repairs, millstr Park Areas 101 29782 MIDWAY IRON AND METAL 38.69 repair supplies Park Areas 101 29782 MIDWAY IRON AND METAL 123.60 water wagon Park Areas 101 29783 MINNESOTA DEPARTMENT OF HEALTH 1,140.00 water connection fee Administration and General 601 29784 MINNESOTA TRAVEL MANAGEMENT 876.00 lease payment, June Automotive Services 101 29785 MUSTANG MAPPING 499.84 maps Fire Fighting 105 29786 NET 279.50 water panel repairs Power and Pumping 601 29787 NORTHERN STATES SUPPLY INC 6.39 marking flags Administration and general 602 29788 NORTHERN TOOL & EQUIPMENT CO 88.38 commercial hose reel Park Areas 101 29789 ONE CALL CONCEPTS, INC 6.40 notification fee Administration and General 601 29790 PATRICIA OVERMAN/RECORDER 39.00 record special use Planning and Zonning 101 29791 PERA 10.00 retirement Salaries & Adminstrative 101 29792 PRAIRIE RESTORATION 3,475.00 holding pond, pond view Engineering Fee 101 29792 PRAIRIE RESTORATION 213.00 holding pond, pond view Engineering Fee 101 29793 RAJKOWSKI HANSMEIER LTD 2,500.00 legal fees, police Crime Control & Investigation 101 29793 RAJKOWSKI HANSMEIER LTD 38.00 legal fees, pond view rdg City Attorney 101 29793 RAJKOWSKI HANSMEIER LTD 18.00 legal fees, CR 121 City Attorney 101 29793 RAJKOWSKI HANSMEIER LTD 1,216.00 legal fees, general City Attorney 101 29794 SAM'S CLUB 127.52 shelving, evidence room City Hall 422 29794 SAM'S CLUB 8.41 office supplies Crime Control & Investigation 101 17 May 2001 Bills payable Page 2 .6,47 PM City of St. Joseph May 17, 2001 Check Transaction Depart Number Name Amount Comments Description Fund 29795 SIRCHIE 48.35 evidence collection mater Crime Control & Investigation 101 29796 ST. JOSEPH MILLING 89.25 grass seed Park Areas 101 29796 ST. JOSEPH MILLING 10.50 lime, bathrooms Park Areas 101 29797 ST. JOSEPH NEWS LEADER 63.18 summer rec ads Participant Recreation 101 29797 ST. JOSEPH NEWS LEADER 94.50 amend ord 102 Legislative Committies 101 29797 ST. JOSEPH NEWSLEADER 86.40 fire truck ad Fire Administration 105 29797 ST. JOSEPH NEWS LEADER 43.20 northland plat V hearing Ordinance & Proceedings 101 29797 ST. JOSEPH NEWSLEADER 21.60 compost area ad Waste Collection 603 29798 TIREMAXX SERVICE CENTERS 51.26 tire repair Park Areas 101 29798 TIREMAXX SERVICE CENTERS 140.95 water pump Street Maintanence 101 29799 TRAUT WELLS 95.74 sprinkler head, park Park Areas 101 29800 TROBEC'S BUS SERVICE 24.00 bus, lake region meeting Fire Training 105 29801 XCEL ENERGY 98.78 electric Maint Shop 101 29801 XCEL ENERGY 15.49 street lights Street Lighting 101 --------- Grand Total 23,936.93 . .